Canon Fax Machine IR2020 User Manual

Easy

Operation

Guide

To Suit Your Needs

CONTENTS

Preface

How the Manuals Are Divided..................... 1

What You Can Do with This Machine ......... 3

The Control Panel ...................................... 5

Facsimile Functions

Sending a Fax ............................................ 7

What You Can Do with This Machine (FAX

Basic Features)................................. 9

What You Can Do with This Machine (FAX

Special Features)............................ 11

Printing Functions

Printing from Your Computer (Printer

Driver) ............................................. 13

Remote UI Functions

Operating the Machine from a Computer

(Remote UI) ..................................... 17

Additional Functions ..................................... 19

Troubleshooting............................................. 28

Store this guide next to the machine for future reference.

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How the Manuals Are Divided

Optional Manuals

Read this manual to learn how to send scanned documents to fax destinations.

Facsimile Guide

Fax Functions

Registering/Editing an Address in the

Address Book

Basic Fax Methods

System Settings

Useful Fax Functions

Checking/Changing the Fax Status

Customizing Fax Settings

Printing Communication Reports

Troubleshooting

Read this manual to learn how

to connect the machine to a

network.

Read this manual to learn

Remote UI Guide

Network Guide

how to access the machine

from a computer for operating

and confirming jobs, and edit

the various settings of the

machine.

Using the Machine in a TCP/IP

Network

Conﬁrming the Status of the

Machine

Troubleshooting

Operating Jobs

Editing the Address Book and

the Various Settings of the

Machine

Read these manuals to learn

how to edit the settings in

order to use the machine as a

UFR ll or PCL printer.

Read these manuals to learn

how to install the printer

driver for Windows, how to

print, and how to edit the

printer settings.

PCL Driver Guide

UFR ll Driver Guide

PCL/UFR II Printer

Guide

UFR II Printer

Guide

Setting the Various Items in the

Settings Menu

Installing the Drivers

How to Print

Setting the Various Items in Utility

Various Printer Features

Displaying the Online Help

Read this manual to learn

how to install and use the

driver which enables you to

fax documents created on a

computer with the machine.

Read this manual to learn

how to install and use the

driver which enables you

to use the machine as a

scanner to scan documents

to your computer.

Fax Driver Guide

Network Quick

Start Guide

Installing the Driver

Sending a Fax

Displaying the Online Help

Using the Cover Sheet Editor

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What You Can Do with This Machine

The iR2020/iR2016 brings you all the features you will ever

need in a digital multitasking machine.

The iR2020/iR2016 incorporates a rich array of input and output features that can

greatly enhance your efficiency. Equipped with features that meet the needs of

document work in a digitized office, the iR2020/iR2016 represents the ultimate in

digital multitasking machines.

Original

Send Outside the Company

Fax

Functions

Telephone

Line

Copy

Functions

Copy/Print

LAN

Functions

Remote UI

Functions

In-company Computers

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What You Can Do with This Machine

Refer to this manual for examples of the useful

ways in which you can use your machine.

Selecting a Destination from the Address Book................ P. 9

Selecting a Destination from the Coded Dial .................... P. 9

Selecting a Destination from the One-Touch Dial ............. P. 9

To Recall the Last Destination......................................... P. 10

To Stamp Originals Which Have Already Been Scanned P. 10

Sending a Fax Directly..................................................... P. 10

To Send Data From a Computer by Fax .......................... P. 10

To Specify the Time to Start Sending.............................. P. 11

Dialing Through a Switchboard ....................................... P. 11

To Send a Two-Sided Document..................................... P. 12

To Send Faxes Clearly..................................................... P. 12

Facsimile Functions

Enables you to fax scanned documents an inbox. You

can also send to multiple destinations, and forward

received faxes as well.

* The optional Super G3 FAX Board is required.

Printing Functions

Enables you to print on both sides of paper, output

sets of printouts, and various other useful features

when printing documents from a computer by

optional equipment.

Page Settings................................................................... P. 13

Finishing........................................................................... P. 14

Paper Source ................................................................... P. 15

Quality.............................................................................. P. 16

* One of the optional UFR II Printer Kit or PCL Printer Kit is

required.

Remote UI Functions

To Operate the Machine from Your desk......................... P. 17

To Edit the Address Book from a Computer .................... P. 18

To Check the Remaining Amount of Paper and Toner from

Your desk ............................................................... P. 18

The Remote UI software allows you to access and

manage a device connected to a network using a web

browser. If you specify the address of the machine

in your web browser, the Remote UI screen appears

from where you can manage and control the machine.

* Optional UFR II Printer Kit is required.

Fax Settings/Address Book Set. ..................................... P. 19

Printer Settings ................................................................ P. 23

Timer Settings & Report Settings & ADJUST./CLEANING.. P.

Additional Functions

System Settings............................................................... P. 27

You can set Copy settings or other settings in

Additional Functions. For more information, consult

the Reference Guide or other guides.

Troubleshooting ............................................................... P. 28

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The Control Panel

The control panel consists of the LCD, physical keys for copying and faxing, numeric keys, additional functions key,

and indicators. The following is an explanation of the keys used in this manual. For more information, see Chapter 1,

“Before You Start Using This Machine,” in the Reference Guide. This Illustrations uses control panel attached to the

optional Super G3 FAX Board-T1.

[Paper Select] Key

Press to select paper (Paper drawer

1-4, Stack bypass).

[COPY] Key

Press to use the Copy functions.

FAX

COPY

[FAX] Key

Coded Dial

Address Book

Redial/Pause

Direct TX

Hook

Press to use the Fax functions.

Delayed TX

Stamp

[Coded Dial] Key

Press to perform Coded Speed

Dialing.

[Address Book] Key

Press to search by name for fax/

phone numbers pre-registered with

One-Touch Speed Dialing Keys or

Coded Speed Dialing Keys.

[Redial/Pause] Key

Inserts a pause when entering a

phone number. Press to redial the

last dialed number when fax is

standing by.

21~40

41~60

[Hook] Key

Press when you want to dial without

lifting the handset.

[One-Touch Speed Dial] Keys

Press to use One-Touch Speed

Dialing (Pre-registered frequently

used numbers).

[R] Key

[Copy Ratio] Key

Press to dial an outside line access

number or an extension number

when the unit is connected through

a switchboard (PBX).

Press to enlarge or reduce copy ratio.

Key

[Two-Sided] Key

[Delayed TX] Key

Press to decrease or increase the value

for various settings. Also press to view the

previous or next item in the menu.

Press to set two-sided copying or faxing.

Press to set Delayed TX.

[Direct TX] Key

Press to set Direct TX.

[OK] Key

[Two-Page Separation] Key

Press to accept a set function or mode.

[Stamp] Key

Press to set two-page separation.

Press to set Stamp.

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The Control Panel

LCD

Displays messages and prompts during operation. Displays

selection, text, and numbers when adjusting the settings.

[Density] Key

Press to adjust copy and fax density.

[View Settings] Key

Press to conﬁrm settings.

[Collate/Staple] Key

Press to make collate or staple copies.

[Reset] Key

Press to return the device to standby mode.

[Image Quality] Key

Press to select image quality for copy and fax.

[System Monitor] Key

Press to check fax transmission,

print, copy, or report output status.

[ON/OFF] Key

ON/OFF

Press to turn the Control Panel

on/off. Also press to go into the Sleep

mode or to manually resume normal

mode.

ABC

JKL

TUV

DEF

MNO

[Counter Check] Key

GHI

PQRS

Press to display counter status.

(Press again to close counter

status.)

WXYZ

[Numeric] Keys

Use to enter alphanumeric

characters.

[Tone] Key

Press to switch from rotary pulse to

tone dialing.

ID C

[Stop] Key

Press to stop copying or scanning.

[Start] Key

Press to start copying, scanning and

faxing.

[Clear] Key

Press to clear entered alphanumeric

characters.

[Log In/Out] Key

Press to enter password for the

device (Enter password

[Log In/Out] to enable Copy and

Fax functions. Press [Log In/Out]

Press

again after operation to return to the

screen for entering password). To

[Different Size Originals] Key

[Additional

Press to set different size originals for copying.

Functions]

SETTINGS>

ID>.

<SYSTEM

<MANAGE DEPT.

[2 on 1] Key

Press to set 2 on 1 Copying.

[Additional Functions] Key

[Frame Erase] Key

Press to set frame erase for copying.

Press to select or cancel modes in Additional

Functions.

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Facsimile Functions

Sending a Fax

The following is a description of the basic procedure for sending a fax. For more information on the settings, see the

references in each step.

Preparation

Place Your Originals

FAX

COPY

Coded Dial

Address Book

Delayed TX

Redial/Pause

Direct TX

Hook

Stamp

Placed in the feeder

Press

[FAX] to switch to the fax mode.

Place your originals.

If ID Management is set, it is necessary to enter

an ID and password. (If an optional card reader

is attached, insert a control card.)

For bound or irregular sized originals, place them

on the platen glass.

For more information, see Chapter 2, “Basic

Operations,” in the Reference Guide.

Registering a Destination

Before you can use one-touch speed dialing, you

need to register the recipients’ fax/telephone

numbers. You can register up to 60 numbers for one-

touch speed dialing.

ADDRESS BOOK SET.

1.1-TOUCH SPD DIAL

Before you can use coded speed dialing, you need

to register the recipients’ fax/telephone numbers.

You can register up to 140 numbers for coded speed

dialing.

ADDRESS BOOK SET.

2.CODED SPD DIAL

Before you can use group dialing, you need to

can register up to 199 groups, which can include

one-touch speed dialing keys and/or coded speed

dialing codes. Each time you program a one-touch

speed dialing key or coded speed dialing code, the

amount of available group dials is reduced by one.

ADDRESS BOOK SET.

3.GROUP DIAL

For more information on registering destinations in the

address book, see “Address Book Set.” on p. 20.

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Sending a Fax

Enter the Fax Number

Start Sending the Fax

GHI

PQRS

JKL

TUV

MNO

ABC

JKL

TUV

DEF

MNO

WXYZ

GHI

PQRS

WXYZ

Enter the fax number.

Press

[Start].

When <ORIGINAL SIZE> appears on the LCD

display, press or to select the size, and

press [Start] again.

You can select from three sending methods: memory

sending, direct sending, manual sending see Chapter

2, “Basic Sending Methods,” in the Facsimile Guide.

When faxing is complete, remove your originals.

FAX

COPY

To send a clear fax, set a high resolution. You

can set the resolution by pressing

Quality] or [Density].

[Image

Coded Dial

Address Book

Redial/Pause

Direct TX

Hook

Delayed TX

Stamp

FAX RESOLUTION

FINE

DENSITY

-LT

DK+

Dialling an overseas number may involve pausing

between certain digits of the number.

21~40

41~60

For more information on registering fax

destinations, see “Address Book Set.” on p. 20.

By pressing one-touch speed dialing keys, you can also

specify destinations you have registered in advance.

By pressing [Coded Dial], you can also specify

destinations you have registered in advance.

For information on useful fax features, see

“What You Can Do with This Machine (FAX

Basic Features),” on p. 9.

By pressing group dialing keys allocated to one-touch

or coded speed dialing keys, you can also specify

destinations you have registered in advance.

By pressing [Address Book], you can also specify

destinations you have registered in advance.

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Facsimile Functions

What You Can Do with This Machine

(FAX Basic Features)

The following is a description of functions commonly used

when sending a fax.

For more detailed procedures, see the Facsimile Guide.

FAX

COPY

Coded Dial

Address Book

Delayed TX

Redial/Pause

Direct TX

Hook

Stamp

Fax Features keys

Facsimile Guide Chapter 2

Selecting a Destination from the Address Book

[Address Book]

When you use address the book, you can quickly find a

fax/telephone number by entering the destination name you

have registered to one-touch dialing keys or coded speed

dialing keys. If you know the destination name, but you are

not sure which type of speed dialing (one-touch dialing key,

coded speed dialing key, or group dialing) you registered

for the fax/telephone number, the address book is useful

for reference.

ADDRESS BOOK :A

Facsimile Guide Chapter 2

Selecting a Destination from the Coded Dial

[Coded Dial]

Dial by pressing [Coded Dial] followed by a three-digit code

using the numeric keys on the Control Panel.

Before you can use coded speed dialing, you need to

<NOT REGISTERED> appears if no fax/telephone number

is assigned to the coded dialing key you pressed.

TEL=

[* ]

Facsimile Guide Chapter 2

Selecting a Destination from the One-Touch Dial

Dial by pressing a one-touch speed dialing key on the Control Panel.

Before you can use one-touch dialing, you need to register recipients’ fax/telephone numbers.

<NOT REGISTERED> appears if no fax/telephone number is assigned to the One-Touch dialing key you

pressed.

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What You Can Do with This Machine (FAX Basic Features)

Facsimile Guide Chapter 2

To Recall the Last Destination

[Redial/Pause]

The last destination you specified using the numeric keys is

displayed.

TEL=123XXXXXX

To Stamp Originals Which Have Already Been

Scanned

Facsimile Guide Chapter 3

[Stamp]

You can stamp every page on the

documents that was you send or scanned

Stamp

for sending faxes using the stamp features.

If you place the document horizontally on

the feeder, it will be stamped at the position

shown in the illustration.

Facsimile Guide Chapter 3

Sending a Fax Directly

[Direct TX]

With direct sending, the machine sends the document on

the feeder as it scans one page, without storing all pages

into the memory at once. You can send a document ahead

of other documents stored in memory.

Fax Driver Guide

To Send Data From a Computer by Fax

Select the print function from the application

After entering the destination, press [Add to

Recipient List].

on your computer

press [Print].

* It is necessary to install the fax driver to send faxes from your computer. The display may differ according to the OS (operating

system) you are using and the fax driver. For more information, see the Fax Driver Guide.

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Facsimile Functions

What You Can Do with This Machine

(FAX Special Features)

The following is a description of the features often used

when using the Fax functions of the machine. For more

detailed procedures, see the Facsimile Guide.

FAX

COPY

Coded Dial

Address Book

Delayed TX

Redial/Pause

Direct TX

Hook

Stamp

Fax Features keys

Facsimile Guide Chapter 3

To Specify the Time to Start Sending

[Delayed TX]

Use the delayed transmission to store a document in

memory and then to have it sent at a preset time, for

example, when telephone rates are lower. You can set up

to 70 documents for delayed sending.

TX TIME SETTING

17:00

Facsimile Guide Chapter 7

Dialing Through a Switchboard

[R]

A PBX (Private Branch Exchange) is an on-site telephone

switchboard. If your machine is connected through a PBX or other

telephone switching system, you have to dial the outside line access

number first, then the number of the party you are calling.

To facilitate this procedure, you can register the PBX access type

and the outside line access number under [R]. This way, you only

need to press this key before dialing the fax/telephone number you

require.

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What You Can Do with This Machine (FAX Special Features)

Facsimile Guide Chapter 3

To Send a Two-Sided Document

[Two-Sided]

You can set the machine to automatically turn over two-

sided originals that are placed in the feeder, and scan each

side separately.

Facsimile Guide Chapter 3

To Send Faxes Clearly

[Image Quality]

Image Quality

You can adjust the image quality (resolution) of the

document you send. You can select from STANDARD/

FINE/PHOTO/SUPER FINE/ULTRA FINE.

[Density]

Density

Density is the difference between light and dark areas of

an image.

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Printing Functions

Printing from Your Computer (Printer Driver)

For more information, see the PCL/UFR ll Printer Guide and the PCL Driver Guide, or the UFR ll Printer Guide and the

UFR ll Driver Guide.

* The following screenshots are when the PCL/UFR II printer driver is installed, and may differ from the ones you see, according to the

driver or operating system you are using.

Page Settings

Proﬁle

Add Proﬁle

Output Method

Output Size

Enables you to set the printer

driver simply by selecting

an item from the list. Printer

drivers settings for different

purposes are registered.

Enables you to save the current

settings as a proﬁle.

Enables you to select the

output method for a print

job.

Enables you to select the size of

the paper to print on.

Edit Proﬁle

Enables you to edit the

contents of registered

proﬁles.

Page Layout

Enables you to print multiple

pages onto one sheet of paper, or

one page onto multiple sheets of

paper.

Page Size

Enables you to select the

size of a document you have

created in an application.

Manual Scaling

Enables you to print each page of the

document on one sheet of paper, using manual

zooming.

Page Options

Enables you to add page

frames, the date, a user

name, and page numbers.

You can also select whether

to use the Overlay mode to

print.

Watermark

Enables you to add transparent text and print

the original.

View Settings

Edit Watermark

Enables you to check a list of

all the current sheet settings.

Enables you to edit the

position and direction of

a watermark, or create an

original watermark.

* The screens shown on this page are from the iR2020 UFR ll, however procedures for the iR2020/iR2016 UFR ll or PCL will be the

same unless otherwise noted.

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Printing from Your Computer (Printer Driver)

Finishing

Finishing Details

Print With Mixed Paper Sizes/

Orientations

Enables you to specify detailed ﬁnishing settings.

Enables you to print a document with a

combination of paper sizes and orientation.

Print Banner Page

Enables you to print a banner page for each print job. A

banner page shows user name, date, and ﬁle name.

Print with Upper Left of Sheet as Starting

Point

Enables you to expand print area.

Rotate Print Data 180 Degrees

Enables you to rotate the image 180 degrees when

printing.

Advanced Settings

When you have trouble outputting with

ﬁnishing options, this enables you to display

the [Advanced Settings] dialog box.

Image Reﬁnement

Enables you to set whether to perform smoothing.

Smoothing allows you to soften the jagged edges of text

and ﬁgures when printing.

Shift the Position to Start Printing

Enables you to specify the point to start printing. Depending on the application

you are using, left, right, top, and bottom margins may differ, and printing may not

be performed properly. In this case, use this function to shift the position to start

printing. Set the position in [Upwards] and [Right]. This is useful for removing the

header of a received fax document, etc.

EMF Spooling

Enables you to specify to spool the print data in the EMF (metaﬁle) format.

Select this to perform spooling in the EMF format, and make the software you

are using send print data to the machine faster. Deselect this to print in the RAW

format.

Detailed Settings for Booklet

Enables you to specify booklet printing options.

Selectable when you have selected Booklet

Printing for Print Style.

Print Style

Binding Location

Gutter

Enables you to set the booklet

mode.

Enables you to select long edge (left) or

short edge (top) binding for prints, when

you have selected 1-sided Printing or

2-sided Printing for the Print Style.

Enables you to specify the gutter width.

* The screens shown on this page are from the iR2020 UFR ll, however procedures for the iR2020/iR2016 UFR ll or PCL will be the

same unless otherwise noted.

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Printing Functions

Printing from Your Computer (Printer Driver)

* The following screenshots are when the PCL/UFR II printer driver is installed, and may differ from the ones you see, depending to the

driver or operating system you are using.

Paper Source

Select by

Enables you to select [Paper

Source] or [Paper Type] for the

selection method.

Same Paper for All Pages

Enables you to set all pages to use the same paper type. You can still

select the paper sources.

Different for First, Others, and Last

Enables you to set a different paper type for the ﬁrst page, last page, and

the other pages. This is useful when you want to add a cover, etc.

Transparency Interleaving

Different for First, Second, Others, and Last

When you are printing transparencies, enables you to insert

another type of paper between each transparency.

Enables you to set a different paper type for the ﬁrst page, second page,

last page, and the other pages.

Different Cover and Others

Enables you to set a different paper type for the cover when

making a booklet.

* The screens shown on this page are from the iR2020 UFR ll, however procedures for the iR2020/iR2016 UFR ll or PCL will be the

same unless otherwise noted.

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Printing from Your Computer (Printer Driver)

Quality

Objective

Enables you to print a document with the ideal print settings

according to its content. When you select an item, a comment

is displayed below the list. To specify more detailed settings,

click [Details], which is on the right.

Details

Enables you to specify the graphics mode, rendering rate, host side

rasterization and the toner save mode.

Grayscale Adjustment

Matching

Enables you to adjust the brightness and

contrast.

Enables you to set or edit the matching mode and matching method

(minimize colour difference, make colours more vibrant, and adjust colors

to your monitor).

* The screens shown on this page are from the iR2020 UFR ll, however procedures for the iR2020/iR2016 UFR ll or PCL will be the

same unless otherwise noted.

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Remote UI Functions

Operating the Machine from a Computer (Remote

UI)

For more information, see the Remote UI Guide.

* The Remote UI function is available only if the optional UFR ll Printer Driver is installed.

To Operate the Machine from Your desk

The Remote UI enables you to control functions, such as confirming the status of the machine, and job

operations, all from your PC’s web browser. For more information, see the Remote UI Guide.

Enter the IP address of the machine into the Web

browser on your computer to access the Remote UI.

You can perform various functions from the Remote

UI, such as editing the Address Book.

* The IP address in the above screenshot is ﬁctitious. Ask your

system administrator for the IP address of your machine.

Management Settings

Preferences

Network

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Operating the Machine from a Computer (Remote UI)

To Edit the Address Book from a Computer

The Remote UI enables you to edit the Address Book of the machine using the Web browser on your computer.

Select the Address Book in the Remote UI, and enter a new destination. Destinations registered using the

Remote UI are stored in the Address Book of the machine. For more information, see the Remote UI Guide.

Press [None] to display the screen for registering

destinations. When the Address Details screen is

displayed, press [Edit].

Enter the destination in <Fax Number>

necessary information for the address

enter other

press [OK].

To Check the Remaining Amount of Paper and Toner from Your desk

The Remote UI enables you to check the machine’s current status, such as the amount of paper remaining in the

various paper sources, and the amount of remaining toner. This is useful as a guide for knowing when to load

paper and toner.

Select [Device] in the

Remote UI.

Check the remaining amount of paper and toner.

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Additional Functions

Facsimile Guide Chapter 6, 10

Fax Settings/Address Book Set.

Enables you to specify the settings for FAX or Tel registration functions.

Press

[Additional Functions]

ADD. FUNCTIONS

1.COMMON SETTINGS

Press

and select <FAX SETTINGS> or

ADD. FUNCTIONS

3.FAX SETTINGS

Press

or [OK] to change the following settings

FAX SETTINGS

1.USER SETTINGS

When you have finished making the settings, press

[Stop]

100% AUTO

A TEXT

Fax Settings

USER SETTINGS

You can make the following settings:

FAX SETTINGS

1.USER SETTINGS

<1.UNIT TELEPHONE #>

<2.UNIT NAME>

<3.TX TERMINAL ID>

<4.SCANNING DENSITY>

<5.TEL LINE TYPE>

<6.VOLLUME CONTROL>

<7.FAX DEFAULT>

<8.INIT. FAX STD SET>

TX SETTINGS

You can make the following settings:

FAX SETTINGS

2.TX SETTINGS

<1.ECM TX>

<2.PAUSE TIME>

<3.AUTO REDIAL>

<4.TIME OUT>

<5.STAMP DOCUMENT>

<6.DIALING LINE CHCK>

<7.ROTATE TX>

RX SETTINGS

You can make the following settings:

<1.ECM RX>

FAX SETTINGS

3.RX SETTINGS

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Additional Functions

PRINTER SETTINGS

You can make the following settings:

FAX SETTINGS

4.PRINTER SETTINGS

<1.SELECT DRAWER>

<2.RECEIVE REDUCTION>

<3.TWO-SIDED PRINT>

<4.CONT. PRINTING>

Address Book Set.

1-TOUCH SPD DIAL

then to dial the number simply press the one-touch speed

dialing key assigned to that number.

ADDRESS BOOK SET.

1.1-TOUCH SPD DIAL

1 Press

[Additional Functions].

ADD. FUNCTIONS

1.COMMON SETTINGS

2 Press

press [OK].

to select <ADDRESS BOOK SET.>

ADD. FUNCTIONS

4.ADDRESS BOOK SET.

3 Press

[OK].

to select <1-TOUCH SPD DIAL>

press

ADDRESS BOOK SET.

1.1-TOUCH SPD DIAL

4 Press

(01 to 60)

to select a one-touch speed dialing key

press [OK] twice.

ADDRESS BOOK SET.

[01] NOT REGISTERED

You can also select a key by pressing the one-touch speed

dialing key.

5 Use the numeric keys to enter the fax/telephone number

you want to register (max. 120 digits, including spaces and

TEL NUMBER ENTRY

pauses)

press [OK] twice.

6 Use the numeric keys to enter a name for the one-touch

speed dialing key (max. 16 characters, including spaces)

press [OK].

NAME

When registering the numbers for the one-touch speed

dialing, you can set the transmission feature such as

international call, transmission speed, ECM transmission,

etc.

7 Press

[Stop] to return to the standby display.

100% AUTO

A TEXT

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Additional Functions

CODED SPD DIAL

then to dial the number, simply press [Coded Dial]

the three-digit code assigned to that number.

enter

ADDRESS BOOK SET.

2.CODED SPD DIAL

1 Press

[Additional Functions].

ADD. FUNCTIONS

1.COMMON SETTINGS

2 Press

press [OK].

to select <ADDRESS BOOK SET.>

ADD. FUNCTIONS

4.ADDRESS BOOK SET.

3 Press

[OK].

to select <CODED SPD DIAL>

press

ADDRESS BOOK SET.

2.CODED SPD DIAL

4 Press

to 139)

to select a coded speed dialing code (000

press [OK] twice.

CODED SPD DIAL

[*000]NOT REGISTERED

You can also select a code by pressing [Coded Dial]

entering the three-digit code with the numeric keys.

5 Use the numeric keys to enter the fax/telephone number

you want to register (max. 120 digits, including spaces and

TEL NUMBER ENTRY

pauses)

press [OK] twice.

6 Use the numeric keys to enter a name for the coded speed

dialing code (max. 16 characters, including spaces)

press [OK].

NAME

When registering the numbers for the coded speed dialing,

you can set the transmission feature such as international

call, transmission speed, ECM transmission, etc.

7 Press

[Stop] to return to the standby display.

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GROUP DIAL

then to send a document to all numbers in that group, simply

press the one-touch speed dialing key, or press [Coded Dial]

enter the three-digit assigned to that group.

ADDRESS BOOK SET.

3.GROUP DIAL

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Additional Functions

1 Press

2 Press

[Additional Functions].

ADD. FUNCTIONS

1.COMMON SETTINGS

to select <ADDRESS BOOK SET.>

press [OK].

ADD. FUNCTIONS

4.ADDRESS BOOK SET.

3 Press

to select <GROUP DIAL>

press [OK].

ADDRESS BOOK SET.

3.GROUP DIAL

4 Specify an empty one-touch speed dialing key or coded

speed dialing code that you want to set as the group dial.

GROUP DIAL

[02] NOT REGISTERED

To register a group under a one-touch speed dialing key:

Press

number (01 to 60)

to select a one-touch speed dialing

press [OK] twice.

To register a group under a coded speed dialing code:

Press [Coded Dial] or [#] press or to select

press [OK]

GROUP DIAL

[*001]NOT REGISTERED

a coded dialing number (000 to 139)

twice.

5 Select the speed dialing numbers you want to register in the

group press [OK] twice.

TEL=

To enter in the group a number stored under a one-touch

speed dialing key, press the desired one-touch speed

dialing key(s).

TEL=123XXXXXX

[01]CANON

To enter a number stored under a coded speed dialing

code, press [Coded Dial] or [#]

for the number using the numeric keys. For multiple entries,

press [Coded Dial] between each entry.

enter the three-digit code

TEL=321XXXXXX

[*000]TOKYO

6 Use the numeric keys to enter a name for the group (max.

16 characters, including spaces)

press [OK].

NAME

7 Press

[Stop] to return to the standby display.

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Additional Functions

PCL/UFR II Printer Guide Chapter 2

UFR II Printer Guide Chapter 2

Printer Settings

Enables you to specify the settings for printer functions.

Press

[Additional Functions]

ADD. FUNCTIONS

1.COMMON SETTINGS

Press

and select <PRINTER SETTINGS>

ADD. FUNCTIONS

5.PRINTER SETTINGS

Press

or [OK] to change the following settings

PRINTER SETTINGS

1.DEFAULT PAPERSIZE

When you have finished making the settings, press

[Stop]

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Printer Settings

DEFAULT PAPERSIZE

This parameter defines the default paper size used when the

paper size cannot be set within the application software, when

no paper source is specified.

PRINTER SETTINGS

1.DEFAULT PAPERSIZE

DEFAULT PAPERTYPE

This parameter sets the default paper type to be used for

print jobs. If a paper source has not been selected through

the application, the machine automatically selects the default

print settings for the paper type and size.

PRINTER SETTINGS

2.DEFAULT PAPERTYPE

COPIES

This setting enables you to specify the number of copies

printed. The default setting is ‘1’, but you can specify up to

999 copies.

PRINTER SETTINGS

3.COPIES

2-SIDED PRINTING

This parameter selects one-sided or two-sided printing. When

two-sided printing is specified, the document is printed on

both sides of the paper.

PRINTER SETTINGS

4.2-SIDED PRINTING

PRINT QUALITY

You can make the following settings:

PRINTER SETTINGS

5.PRINT QUALITY

<1.IMAGE REFINEMENT>

<2.DENSITY>

<3.TONER SAVER>

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Additional Functions

PAGE LAYOUT

You can make the following settings:

PRINTER SETTINGS

6.PAGE LAYOUT

<1.BINDING>

<2.MARGIN>

ERROR TIME OUT

If the data for a job does not end, the machine will not start

the next job even if it receives other print commands. In cases

like this, use the Error Time Out setting to force jobs to finish

if no data is received during the set period of time.

PRINTER SETTINGS

7.ERROR TIME OUT

COLLATE

This setting enabeles you to select the collating methods of

the printing pages.

PRINTER SETTINGS

8.COLLATE

INIT. PRINTER SET

The menu settings can be reset to the factory defaults by

initializing the printer settings.

PRINTER SETTINGS

9.INIT. PRINTER SET

PCL SETTINGS

To display the PCL menu, the optional PCL Printer Kit-J1 must

be installed.

You can make the following settings:

PRINTER SETTINGS

10.PCL SETTINGS

<1.ORIENTATION>

<2.FONT NUMBER>

<3.POINT SIZE>

<4.PITCH>

<5.FORM LINES>

<6.SYMBOL SET>

<7.CUSTOM PAPER>

<8.APPEND CR TO LF>

<9.ENLARGE A4>

RESET PRINTER

If you want to clear all print jobs in progress as well as data

that has been received in the memory, you must reset the

printer function. Resetting the printer deletes print jobs in the

machine’s memory and the print data that has been

received by all interfaces.

PRINTER SETTINGS

11.RESET PRINTER

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Additional Functions

Timer Settings & Report Settings & ADJUST./

CLEANING

Reference Guide Chapter 5, 7

Enables you to specify the settings for timer, reports, or cleaning functions.

Press

[Additional Functions]

ADD. FUNCTIONS

1.COMMON SETTINGS

Press

and select <TIMER SETTINGS> or

ADD. FUNCTIONS

6.TIMER SETTINGS

Press

or [OK] to change the following settings

TIMER SETTINGS

1.DATE&TIME SETTING

When you have finished making the settings, press

[Stop]

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Timer Settings

DATE&TIME SETTING

You can set the current date and time. The date and time set

here is when required for other functions.

TIMER SETTINGS

1.DATE&TIME SETTING

DATE TYPE SELECT

You can set the date format to be used on the LCD display.

TIMER SETTINGS

2.DATE TYPE SELECT

AUTO SLEEP TIME

AUTO CLEAR TIME

DAYLIGHT SV.TIME

In some countries, clocks are put forward throughout the

summer season. The period in which this is applied is called

“Daylight Saving Time.”

TIMER SETTINGS

5.DAYLIGHT SV.TIME

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Additional Functions

Report Settings

You can print the contents of the machine settings. These reports are useful when you want to check the current

settings.

SETTINGS

<1.TX REPORT>

<2.RX.REPORT>

<3.ACTIVITY REPORT>

REPORT SETTINGS

1.SETTINGS

LIST PRINT

<1.ACTIVITY REPORT>

<2.SPEED DIAL LIST>

<3.ADD BOOK DETAILS>

<4.USER DATA LIST>

REPORT SETTINGS

2.LIST PRINT

ADJUST./CLEANING

When you load paper, replace toner cartridge, drum cartridge, stamp cartridge, and staple cartridge, and perform

routine cleaning, the following functions are used.

TRANS. ROLR CLEAN

DRUM CLEANING

FIX.UNIT CLEANING

FEEDER CLEANING

SPECIAL MODE M

SPECIAL MODE N

SPECIAL MODE O

SPECIAL MODE P

BOND SP.FIX. MODE

FIX. UNIT OFFSET

AUTO ADF DRTY ADJ

MAINTENANCE CODE

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Additional Functions

Reference Guide Chapter 6

System Settings

Enables you to specify the settings for system functions.

Press

[Additional Functions]

ADD. FUNCTIONS

1.COMMON SETTINGS

Press

and select <SYSTEM SETTINGS>

ADD. FUNCTIONS

9.SYSTEM SETTINGS

Press

or [OK] to change the following settings

SYSTEM SETTINGS

1.SYS. MANAGER INFO

When you have finished making the settings, press

[Stop]

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System Settings

SYS. MANAGER INFO

DEVICE INFO

MANAGE DEPT. ID

MANAGE USER ID

You can set whether or not to use the User ID Management.

SYSTEM SETTINGS

4.MANAGE USER ID

NETWORK SETTINGS

You can specify the interface settings for communication

between the machine and computers on your network. You

can specify the machine’s protocol settings for communication

between the machine and computers using the machine.

SYSTEM SETTINGS

5.NETWORK SETTINGS

COMMUNICATIONS

You can make the following settings:

SYSTEM SETTINGS

6.COMMUNICATIONS

<1.TX START SPEED>

<2.RX START SPEED>

<3.MEMORY LOCK>

<4.R-KEY SETTING>

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Additional Functions/Troubleshooting

REMOTE UI

You can set whether to enable the Remote UI to operate the

machine and change settings.

SYSTEM SETTINGS

7.REMOTE UI

ACCESS TO DEST.

You can make the following settings:

SYSTEM SETTINGS

8.ACCESS TO DEST.

CHECKING THE LOG

<1.RESTRICT NEW ADD.>

<2.FAX DRIVER TX>

USE DEVICE USB

Troubleshooting

When problems have occurred when using the machine, and you want to know how to solve them, see the following

references to the other guides.

Symptom

Guide

Chapter

Title

Scanning trouble

When memory becomes full during scanning

Facsimile

LCD Messages

Printing trouble

When the density of a copy or print is different to

the original

Reference

Adjusting the Printer Density

Routine Cleaning

When a print is dirty

Communications problems

When you cannot send

Facsimile

Sending Problems

Receiving Problems

Faxing Problems

When you cannot receive

When communications are slow