Web Connect Guide
Version 0
ENG
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Table of Contents
Service account...................................................................................................................................3
Internet connection..............................................................................................................................3
Proxy server settings...........................................................................................................................3
Setting up Brother Web Connect...............................................................................................................5
Step-by-step overview.........................................................................................................................5
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Introduction
1
1
1
Brother Web Connect Feature
1
Certain websites provide services that allow users to upload and view images and files on the website. Your
Brother machine can scan images and upload them to these services.
1
Scanning
Web service
1 Photos and documents
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Introduction
Accessible services
The following services can be accessed from your Brother machine:
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1
PICASA Web Albums™
PICASA Web Albums™ is an online photo sharing service. Images can be uploaded, organized into
albums, and shared with other users.
GOOGLE DOCS™
GOOGLE DOCS™ is an online document editing and sharing service.
®
FLICKR
®
FLICKR is an online photo sharing service. Images can be uploaded, organized into albums, and shared
with other users.
Facebook™
Facebook™ is a social networking service that also allows images to be uploaded and shared with other
users.
®
EVERNOTE
®
EVERNOTE is an online file storage and managing service.
Dropbox
Dropbox is an online file storage, sharing and file synchronization service.
For details about any of these services, refer to the respective service’s website.
The following table describes which types of files can be used with each Brother Web Connect feature:
Accessible
Services
PICASA Web
Albums™
GOOGLE
DOCS™
®
®
Facebook™
Dropbox
FLICKR
EVERNOTE
Upload scanned
images
JPEG
PDF
JPEG
JPEG
JPEG, PDF
JPEG, PDF
NOTE
(For Hong Kong, Taiwan and Korea)
Brother Web Connect supports only file names written in English. Files named in the local language will
not be uploaded.
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Introduction
Conditions for using Brother Web Connect
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1
Service account
1
In order to use Brother Web Connect, you must have an account with the desired service. If you do not
already have an account, use a computer to access the website of the service and create an account.
Internet connection
1
In order to use Brother Web Connect, your Brother machine must be connected to a network that has access
to the Internet through either a wired or wireless connection. See the Quick Setup Guide to connect and
configure the machine appropriately.
For network setups that use a proxy server, the machine must also be configured to use a proxy server (see
NOTE
A proxy server is a computer that serves as an intermediary between computers without a direct Internet
connection, and the Internet.
MFL-Pro Suite installation
1
The initial installation of Brother Web Connect requires a computer that has access to the Internet and has
Brother MFL-Pro Suite installed. Follow the steps outlined in the Quick Setup Guide to install the MFL-Pro
Suite (from the supplied installer DVD-ROM) and configure the machine to be able to scan over your wired
or wireless network.
Proxy server settings
1
If the network uses a proxy server, the following proxy server information must be configured on the machine:
Proxy server address
Port number
User name
Password
a Press
.
b Press Network.
c Press Web Connect Settings.
d Press Proxy Settings.
e Press Proxy Connection.
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Introduction
f Press On.
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g Press the option that you want to set, and then enter the proxy server information.
Press OK.
h Press
.
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Introduction
Setting up Brother Web Connect
Step-by-step overview
1
1
1
Configure the settings using the following procedure:
Access the service’s website
using a computer and create
User registration
an account. (If you already
have an account, there is no
need to create an additional
account.)
Obtain account
Web service
Step 2: Apply for Brother Web Connect access (see page 6).
Start Brother Web Connect
access using a computer and
obtain a temporary ID.
Enter account information
Obtain temporary ID
Brother Web Connect
application page
Step 3: Register (on the machine), the account information that is needed to access the desired services
(see page 8).
Enter the temporary ID to
enable the service on the
Enter temporary ID
machine. Specify the account
name as you would like it to be
displayed on the machine, and
enter a PIN if you would like to
use one.
Web service
The machine can now use the service.
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Introduction
How to create an account for each of the desired services
1
1
In order to use Brother Web Connect to access an online service, you must have an account with that online
service. If you do not already have an account, use a computer to access the website of the service and
create an account. After creating an account, log on and use the account once with a computer before using
the Brother Web Connect feature. Otherwise, you may not be able to access the service using Brother Web
Connect.
If you already have an account, there is no need to create an additional account.
NOTE
You do not need to create an account if you will use the service as a guest. You can only use certain
services as a guest. If the service you want to use does not have this option, you must create an account.
How to apply for Brother Web Connect access
1
In order to use Brother Web Connect to access online services, you must first apply for Brother Web Connect
access using a computer that has Brother MFL-Pro Suite installed.
a Turn on your computer.
b Access the Brother Web Connect application web page.
®
Windows
If you have already installed MFL-Pro Suite, choose
/ All Programs / Brother / ADS-XXXXX
(where XXXXX is your model name) / Brother Web Connect.
The web browser will start and access the application page.
NOTE
browser’s address bar.
Macintosh
If you have already installed MFL-Pro Suite, double-click Macintosh HD / Applications / Brother /
Utilities / Brother Web Connect.
The web browser will start and access the application page.
NOTE
You can also access the page directly in the following ways:
• From the supplied installer DVD-ROM
1
2
Put the supplied installer DVD-ROM into your DVD-ROM drive. Double-click the Brother Support
icon.
Click the Brother Web Connect icon.
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Introduction
• From your web browser
1
c Choose the desired service.
d Follow the on-screen instructions and apply for access.
When finished, your temporary ID will be displayed. This temporary ID is needed when registering
accounts to the machine, so make a note of the ID. The temporary ID is valid for 24 hours.
e Close the web browser.
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Introduction
How to register and delete accounts on the machine
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1
Enter the account information and configure the machine so that it can access the service:
Register an account
1
a Before you register an account, confirm that the correct time and date are set on the machine’s control
panel. See the Quick Setup Guide included with your machine for instructions on setting the correct time
and date.
b Swipe left or right, or press d or c to display Scan 2.
Press Scan 2.
c Swipe left or right, or press d or c to display to Web.
Press to Web.
Information regarding the Internet connection is displayed on the machine’s LCD. Read the information
and press OK.
d You will be asked if you want to display this information again in the future.
Press Yesor No.
e Choose the desired service.
f If information regarding Brother Web Connect is displayed, press OK.
g Press Register/Delete Account.
h Press Register Account.
i A message is displayed prompting you to enter the temporary ID you received when you applied for
Brother Web Connect access.
Press OK.
j Enter the temporary ID.
Press OK.
NOTE
An error message will appear on the LCD if the information you entered does not match the temporary ID
you received when you applied for access or if the temporary ID has expired. Either enter the temporary
ID correctly or apply for access again and receive a new temporary ID (see How to apply for Brother Web
k A message is displayed, prompting you to enter a name for the account as you want it to be displayed
on the LCD.
Press OK.
l Enter the name using the buttons on the LCD.
Press OK.
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Introduction
m Do one of the following:
To set a PIN for the account, press Yes. Enter a four-digit number and press OK. (A PIN prevents
1
unauthorized access to the account.)
If you do not want to set a PIN, press No.
n You will be asked if you want to register the account information you entered.
Press Yesto register.
o Account registration is complete.
Press OK.
p Press
.
NOTE
Up to 10 accounts can be registered on the machine.
Delete an account
1
a Swipe left or right, or press d or c to display Scan 2.
Press Scan 2.
b Swipe left or right, or press d or c to display to Web.
Press to Web.
Information regarding the Internet connection is displayed on the machine’s LCD. Read the information
and press OK.
c You will be asked if you want to display this information again in the future.
Press Yesor No.
d Choose the desired service.
e Press Register/Delete Account.
f Press Delete Account.
g Press the accounts that you want to delete. The selected accounts will be indicated by check marks.
h Press OK.
i You will be asked to confirm your selections.
Press Yesto delete.
j Account deletion is complete.
Press OK.
k Press
.
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Upload
2
2
Scanning and uploading documents
2
2
Scanned photos and images can be uploaded directly to a service without using a computer.
How to scan and upload documents
2
a Load your document.
b Swipe left or right, or press d or c to display Scan 2.
Press Scan 2.
c Swipe left or right, or press d or c to display to Web.
Press to Web.
Information regarding the Internet connection is displayed on the machine’s LCD. Read the information
and press OK.
d You will be asked if you want to display this information again in the future.
Press Yesor No.
e Choose the desired service.
f Swipe up or down, or press a or b to display your account name, and press it.
g If the PIN entry screen is displayed, enter the four-digit PIN and press OK.
h If the screen that prompts you to specify the file format of the image to be uploaded is displayed, choose
the desired file format.
NOTE
When scanning and uploading JPEG files, black and white scanning is not available, and each page is
uploaded as a separate file.
i The scan settings screen will be displayed. Do one of the following:
If you do not want to change any settings, press OK.
j Press OK.
The machine scans the document and starts uploading.
NOTE
• Uploaded images are saved in an album named “From_BrotherDevice”.
• For information regarding restrictions, such as the size or number of images that can be uploaded, refer
to the respective service’s website.
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Upload
How to change scan settings
2
The scan settings screen is displayed before you scan the documents that you want to upload (see step i
2
Scan Type
2
a Press Scan Typeon the scan settings screen.
b Choose Color, B&Wor Gray.
c If you do not want to change additional settings, press OK.
NOTE
When scanning and uploading JPEG files, black and white scanning is not available, and each page is
uploaded as a separate file.
Resolution
2
2
2
2
a Press Resolutionon the scan settings screen.
b Choose 150 dpi, 200 dpi, 300 dpior 600 dpi.
c If you do not want to change additional settings, press OK.
Document Size
a Press Document Sizeon the scan settings screen.
b Choose A4, Letter, Legal, B5, A5, B6, A6or Business Card.
c If you do not want to change additional settings, press OK.
File Size
a Press File Sizeon the scan settings screen.
b Choose Small, Mediumor Large.
c If you do not want to change additional settings, press OK.
2-sided Scan
a Press 2-sided Scanon the scan settings screen.
b Choose LongEdge, ShortEdgeor Off.
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Upload
c If you do not want to change additional settings, press OK.
NOTE
2-sided Scan is available only when you scan from the ADF. The default setting of 2-sided Scan is Off.
2
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Shortcut Settings
3
3
Adding Web Connect Shortcuts
3
The settings for the following services can be included in a Web Connect Shortcut:
PICASA Web Albums™
3
GOOGLE DOCS™
®
FLICKR
Facebook™
®
EVERNOTE
Dropbox
a Press Shortcuts.
b Press
where you haven’t added a Shortcut.
c Press to Web.
d Information regarding the Internet connection is displayed. Read the information and confirm it by
pressing OK.
e Swipe left or right, or press d or c to display the available services, and then press the desired service.
f Press your account.
If the account needs a PIN, enter the PIN for the account using the keyboard on the Touchscreen.
Press OK.
g Press OK.
h Select the function you want to use.
NOTE
The functions that can be set vary depending on the chosen service.
i Read and confirm the displayed list of functions you have chosen, and then press OK.
j Press OKto save your Shortcut.
NOTE
The Shortcut name will be assigned automatically. To change the Shortcut names, see How to edit
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Shortcut Settings
How to change Shortcuts
3
Web Connect Shortcuts cannot be changed. Instead, delete the Shortcut (see How to delete Shortcuts
How to edit Shortcut Names
3
3
a Press Shortcuts.
b Press
.
c Press the shortcut you want to change or delete.
d Press Edit Shortcut Name.
e The software keyboard will appear on the LCD. Enter a new shortcut name and then press OK.
How to delete Shortcuts
3
a Press Shortcuts.
b Press
.
c Press the shortcut you want to change or delete.
d Press Delete.
e The LCD shows you the shortcut name you are deleting. Press Yes.
How to recall Shortcuts
3
The Shortcut settings are displayed on the Shortcut screen. To recall a Shortcut, press the Shortcut name.
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Troubleshooting
A
A
Error messages
A
As with any sophisticated office product, errors may occur. If an error occurs, your machine will display an
error message. The most common error messages are shown below.
You can correct most errors yourself. If you need more help, the Brother Solutions Center offers the latest
FAQs and troubleshooting tips.
A
Error Message
Cause
Action
Network connection failed.
Verify that the network
connection is good.
The machine is not connected to a
network.
Verify that the network connection
is good.
If the to Webbutton was pressed
soon after the machine was turned
on, the network connection may
not have been established yet.
Wait and try again.
Connection failed to server Network or server settings are
. Check network settings. incorrect.
Confirm that network settings are
correct, or wait and try again later.
There is a problem with the network or If the to Webbutton was pressed
server.
soon after the machine was turned
on, the network connection may
not have been established yet.
Wait and try again.
Connection failed to server Date and time settings are incorrect. Set the date and time correctly. Note
. Wrong Date&Time.
that if the machine's power cord is
disconnected, the date and time
settings may be incorrect.
Authentication is invalid.
Reissue temporary ID,
and register account again. service) has expired or is invalid.
The machine's authentication
information (needed to access the
Apply for Brother Web Connect
access again to receive a new
temporary ID, and then use the new
ID to register the account to the
machine (see How to apply for
Failed to upload.
Unsupported file
or corrupt data.
Confirm data of file.
There is a problem with the file you
are trying to upload, such as one of
the following:
The file cannot be used.
The file exceeds the service's limit
on number of pixels, file size, etc.
The file type is not supported.
The file is corrupted.
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Troubleshooting
Error Message
Cause
Action
Service temporarily
unavailable.
Try again later.
There is a problem with the service
and it cannot be used now.
Wait and try again. Try accessing the
service from a computer to confirm
whether it is available or not.
Incorrect PIN code.
Enter PIN correctly.
The PIN registered to the machine is Enter the correct PIN.
incorrect. The PIN is the four-digit
number that was entered when
registering the account to the
machine.
A
Incorrect or expired ID.
Or this temporary ID is
already used.
Enter correctly or reissue
temporary ID.
Temporary ID is valid
for 24 hours after it is
issued.
The temporary ID that was entered is Enter the correct temporary ID.
incorrect.
The temporary ID that was entered
has expired. A temporary ID is valid
for 24 hours.
Apply for Brother Web Connect
access again and receive a new
temporary ID, and then use the new
ID to register the account to the
machine (see How to apply for
Display name has already be The name entered as the display
Enter a different display name.
en registered.
name has already been registered.
Enter another display name.
Max Qty of accounts reached The maximum number of accounts
Delete any unnecessary accounts
and try again.
. Try again after deleting
unnecessary accounts.
(10) have already been registered.
Account is invalid. Please
register account and
shortcut again after
The shortcut cannot be used because Delete the shortcut, and then register
the account was deleted after the
shortcut was registered.
the account and shortcut again.
deleting this shortcut.
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