B R O THER QL -50 0/550/650TD/1050/1050N
Software User's Guide
QL-500
QL-650TD
QL-550
QL-1050/1050N
1
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How to use the User's Guide (HTML Manual) .............................................................56
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Sharing the printer ..........................................................................................................58
Controlling with the ESC/P Commands .......................................................................... 59
Serial Cables ............................................................................................................... 59
Printing Directly from Other Applications ........................................................................ 60
Installing the Printer Driver .......................................................................................... 60
Uninstalling the Software ................................................................................................63
For Macintosh .............................................................................................................. 64
Specifications ..................................................................................................................66
Product Specifications .................................................................................................66
Operating Environment ................................................................................................67
3
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Introduction
Congratulations on purchasing a Brother QL-series label printer.
The Brother QL-500/QL-550/QL-650TD/QL-1050/QL-1050N label printer (hereafter referred to as "the
printer") enables you to quickly and easily print custom labels created with the label software, P-touch Editor.
With the Brother QL-650TD, you can also create and print labels directly from the label printer which is
connected to a PC.
About This Manual
This manual is a "PDF manual" contained on the included CD-ROM.
In this manual, when the mouse pointer changes to
you can just click to jump to the corresponding
pages.
®
®
For the basic functions of Adobe Reader, refer to the Adobe Reader Help files.
Manual Structure
The following manuals are provided to help you use the printer properly and extensively.
Make sure to read them before using the printer.
Setup & Operation Guide (Quick Start Guide)
Read this guide before reading the Software User's Guide (this manual).
The guide includes information you should read before using the printer, such as general precautions for use,
installation and setting up of the main unit, and how to create/print labels using just the printer (Brother QL-
650TD only).
Also included is information describing how to install the accompanying software to connect the printer to a
PC, and maintenance/troubleshooting of the printer.
Software User's Guide (this manual)
This manual describes how to create labels using the P-touch Editor software that has been installed on a PC
connected to the printer.
®
• If you use Windows , this manual can be can be viewed from the P-touch Setup application when it is
run from the CD-ROM.
After installing this manual on your PC, you can also view it from the Start menu.
®
• If you use a Macintosh , refer to the PDF files in the [Manuals] folder on the CD-ROM.
Symbols Used in this Manual
The symbols used throughout this guide are as follows:
This symbol indicates information or directions that should be followed. If ignored, the result may be
injury, damage, or failed operations.
This symbol indicates information or directions that can help you better understand and use the printer
more efficiently.
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4
Creating Labels (For Windows)
Label Creation Overview
This section describes the general procedure for creating labels using the printer.
For detailed step-by-step instructions, refer to the related pages or Help files.
From Label Creation to Printing
1 Choose the type of label you want to create.
Label images
2 Prepare the appropriate DK Roll for the label you want to create.
The printer comes with sample roll. (Other rolls can be purchased separately.)
Check the appropriate DK Roll for the label
you will create.
Install the DK Roll.
Î
Setup & Operation Guide or Quick Start Guide
ÎSetup & Operation Guide or Quick Start Guide
From Label Creation to Printing
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5
3 Create and print the label.
Select your preferred method: printing labels directly from the printer, or print from a PC.
Printing directly
Select a template
Create and print a label
using just the printer.
Print
(Brother QL-650TD only)
The QL-1050 can also
transfer templates, but it
cannot select templates
with machine side
operation. So use the
ESC/P command, which
can transfer templates.
ÎSetup & Operation Guide
Transfer
Printing using the PC
P-touch Transfer Manager
After creating a template
with your PC, create and
print the label using the
printer.
Create and print the label
using a PC.
Create a template
Create and print a label using P-touch Editor.
P-touch Editor
P-touch Editor
Enter the text
Use an application from another manufacturer.
Microsoft® Word/Excel/Outlook® Add-In functions
Edit the label
Import the text
Create and print a label using P-touch Address Book.
P-touch Address Book P-touch Address Book
Edit the label
Enter the text
Import the text
From Label Creation to Printing
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6
How to Use P-touch Editor
This section explains the procedure for creating various kinds of labels using P-touch Editor.
Starting P-touch Editor
1 Click [Start]-[All Programs (Programs)]-
[Brother P-touch]-[P-touch Editor 4.2].
You can also start the P-touch Editor using
the following methods (only if you created
the shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launcher bar.
When the P-touch Editor is launched, the [Startup] dialog box appears, allowing you to select whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tool]-[Options] to display the
[Options] dialog box. In the [General] tab, you can choose the setting in the [Operations] list box
in the [Startup Settings]. Normally, select [Display Startup Dialog Box].
2 Select an option in the [Startup] dialog box and click
.
• When you select [New layout] , [Apply a Layout Style], or [Open
the Last Layout Used], the layout window appears.
• When you select [Use the Auto Format Wizard], the [Auto
Format Wizard] appears. This dialog box allows you to create a
layout by choosing an existing template.
• When you select [Open an Existing Layout], the [Open] dialog
box appears. You can use a previously saved layout. Refer to
• When you select [Help-How To], the P-touch Editor Help
appears.
The Help files allow you to learn step by step how to create a
label layout.
• When you select [Check for Updates] with a PC connected to
the Internet, you will be taken to the Brother Solutions Center.
Use this Brother Solutions Center to check for the latest
software downloads and FAQs.
Starting P-touch Editor
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7
Layout window
The layout window consists of the following seven sections:
1
2
3
4
5
6
7
1
2
Menu
Commands are categorized under each menu (File, Edit, View, and Insert) by function.
Standard toolbar
A group of frequently used commands (New Layout, Open, Save, Auto Format, etc.) are provided in this
toolbar.
3
Property dock
The property dock contains the Print, Page, Text, Layout, and Database property boxes. Click on the
buttons at the left of the dock to show/hide the corresponding property box.
4
5
6
7
Draw toolbar
Provides tools for selecting an object, entering text, drawing graphics, and so on.
Layout work area
The layout work area is used to display and edit objects.
Object dock
Using the object dock, you can easily insert and format text, barcodes, frames, tables, figures, etc.
Label list/Database window
Displays a database or a label list.
The [View] menu allows you to show/hide the toolbars, docks, and windows.
Starting P-touch Editor
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8
Creating an Address Label
This section describes the process of creating an address label.
1 In the Page properties box, select
[Standard Address Label] from the [Label
Format] list box.
If the Page property box is not shown in the
Property dock, click
to display the box.
• The label format in the layout work area changes
to Standard Address Label.
• The tape length and width settings are
automatically set to the size of a standard
address label.
2 Click (Text) in the Object dock and type
in the name and address.
3 Adjust the font size.
Select the name and apply the bold ( ) and
scaled-up font size (
property box.
) settings using the Text
Select the address and apply the scaled-down
font size ( ) setting.
• When the Text property box is not shown
in the Property dock, click
the box.
to display
• Changes made in the Text property box
will be applied only to the selected text.
Now you are ready to print your label.
Creating an Address Label
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9
Printing a Label
This section explains the procedure for printing a label you have created.
1 In the Print property box, set the number of copies to
be printed to [1] and click
.
The label is printed.
If the Print property box is not shown in the Property
dock, click to display the box.
2 Cut off the printed label using the Cut
button or the Cut lever (Brother QL-500) of
the printer.
In the [Print] dialog box, if [Auto Cut] is
checked in [Options], the printed labels will be
automatically cut. (Not available for QL-500)
Print Options and label cutting
When you click
in the Print property box, the [Print]
dialog box appears.
This dialog box allows you to set the print options and
the number of copies.
You can set the number of labels between
cuts with the Option tab in the Print dialog
box displayed when you click the
Properties button. (QL-1050/1050N only)
Setting
Description
When this check box is checked, each label will be automatically cut.
(QL-550/650TD/ When this check box is not checked, labels won't be automatically cut after
Auto Cut
1050/1050N)
printing. Press the Cut button in the printer to cut.
Cut at end
(QL-650TD/
1050/1050N)
When multiple labels are printed, only cuts after the final label is printed.
Options
Copies
When this check box is checked, labels will be printed so they can be seen
when looking through a window.
Mirror Printing
Output directly
to Printer Driver
For normal use, this check box should be checked.
Used to specify the number of copies to be printed.
Number
Printing a Label
10
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Creating Different Types of Labels
The following are examples of the labels that can be created using various functions of the P-touch Editor.
Refer to the Creating Labels section in the P-touch Editor Help for further details.
Help Section
Sample Label
Process
1: Making an address label with
P-touch Editor
• Printing
• Saving a layout
• Changing the font size and style
• Adjusting text, images and other
objects
2: Changing the text properties
of an address label
Using add-ins
®
3: Making an address label by
using an Add-in
• Microsoft Word
®
• Microsoft Excel
®
®
• Microsoft Outlook
• Saving to the label list
• Using label list to create a new
layout
4: Making a label by using the
label list
• Choosing/Changing the default
layout style
5: Using layout styles to create
labels
• Editing and saving a layout style
6: Making a label by using a
database
• Using / Connecting an
®
Microsoft Excel file
• Specifying the label length or
using auto setting
7: Making a banner or sign with
continuous length tape
• Inserting clip art illustrations
8: Making sequential labels
using the Numbering
function
• Specifying the field to increment
(numbering field)
• Printing
9: Using P-touch Editor to
make a label that contains a
bar code
• Selecting a protocol
10: Making address labels with
continuous length tape
• Using tape as vertical direction
11: Making a label by using the
Auto Format feature
• Using the Auto Format function
• Using the P-touch Library
12: Making a label by using the
P-touch Library
Creating Different Types of Labels
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12
Using the P-touch Editor Help
The P-touch Editor Help offers detailed information on available features and explains on how to use the P-
touch Editor.
Opening the Help files
1 Starting P-touch Editor
The layout window appears.
2 Click [Help]-[P-touch Editor Help].
Or, press the [F1] key on the keyboard.
The [P-touch Editor4 Help] window appears.
P-touch Editor Help window
1
2
4
3
1
2
Toolbar
A group of icons that allows quick and easy access to the Help.
Tabs
Using four different ways ([Contents], [Index], [Search], and [Favorites]), you can search the information in
the P-touch Editor Help.
3
4
Menu
Displays the information for the tab you chose.
Topic Area
Displays the description for the item you chose.
Using the P-touch Editor Help
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13
Printing a Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1 In the [Contents] tab, select any topic you want to print.
2 Click
on the Toolbar.
The [Print Topics] dialog box appears.
3 Select the range of topics to be printed,
and click
.
The [Print] dialog box appears.
4 Specify the [Printer] item and click
.
The Help information is printed.
Select a normal printer that supports general paper sizes, such as Letter.
Using the P-touch Editor Help
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14
Creating Labels Efficiently
To create labels efficiently, you can utilize the Label List and Database functions of P-touch Editor. Since
labels can be automatically created from a database or label log, you can create many labels quickly and
easily if you specify the label layout beforehand.
The label list function allows you to create a data log by directly entering text into the label list window of the
P-touch Editor. The log can also be edited (added, deleted, or modified). The list is saved together with the
labels to allow you to use it again.
The database function is used to import information from an existing database created by another application.
For detailed information on the database function, refer to Î"Using external database files" on page 23.
• The label list can be exported only in the CSV format.
®
• Supported database file formats are: mdb (Microsoft Access
Using the Label List
Using the following example, this section describes the procedure for creating address labels by directly
entering text into the label list.
First, create a new layout by referring to Î"Creating an Address Label" on page 9 and choose the label size.
Opening the Label List
1 Click [File]-[Database]-[Label List].
The Label List/Database window appears.
Creating Labels Efficiently
15
Switching the Label List view
There are two ways to display the Label List/Database window: Record View and Form View. To change the
view, right-click in the Label List/Database window, and select either Record View or Form View.
„Record View
This view displays the list information.
1
2
4
3
1
Record selector
Clicking the record selector allows you to select a record.
The selected record is highlighted. The active record is indicated by a
mark.
2
3
4
Field selector
Displays the field names.
Cell
Displays the field information for each field in a record.
Record check mark
Records with a mark can be printed.
Once fields are linked to a label layout, the corresponding data from the database automatically appears in
the label when a record is selected.
To change what you see on the label, select another record.
• The font used in the record view can be changed by choosing a different setting in the [Database] tab
in the [Options] dialog box.
Click [Tool]-[Options] in the menu to open the [Options] dialog box. (If [Tool] is not displayed, click on
the layout work area once.)
• The height of a record can be adjusted by dragging the record divider line in the record selector column.
Similarly, the width of a field can be adjusted by dragging the field divider line in the field selector row.
„Form View
Displays the data for the current record in a form.
1
2
1
2
Field name
Displays the field names.
Field data
Displays the field information for the record selected in the record selector.
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Entering data
In the following example, type an address and a name in the Body field.
1 Right-click in the Label List/Database
window, and click [Create New Record].
You can also display the menu by right-
clicking on the record selector.
A new record is added to the list.
2 Double-click in the [Body] field to place the cursor in the field, and type in the address
and name.
• To enter a new line in a cell, hold down the [Ctrl] key and press the [Enter] key.
• The field name cannot be modified.
3 Repeat Step 1 to enter the data for all the fields you need.
4 To add another new record, right-click in the Label List/Database window and click
[Create New Record].
A new record is added to the list.
5 Enter data, such as the name and address, for the new record.
6 To add more records, repeat Steps 4 and 5 above.
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Layout Styles
The Layout Style function allows you to create labels using label list information in a simple way.
„What is a Layout Style?
• The Layout Style function lets you use a variety of saved label layouts easily.
• You can also save new layouts you have created, and later recall them quickly and easily.
„When is it useful to use a Layout Style?
• You can easily create labels by simply selecting a layout style and typing text in the P-touch Editor Layout
window.
• With the Merge Fields function, you can quickly create and print labels by dropping a dragged data from the
Label List or a database.
„Changing the Layout Style for each DK Roll
A default layout style can be specified for each type of DK Roll.
Default layout styles have been preset. You may make changes to the default styles by following the
procedure below:
1 Choose the DK Roll for the layout style you want to change, and
insert it in the printer.
2 Click [Format] -[Apply Layout Style].
If [Format] is not displayed, click on the
layout work area once.
The [Apply Layout Style] dialog box appears.
• The layout style that is currently the
default is surrounded with a frame.
• If your desired layout style is not listed,
create a new layout style.
• Refer to the following section "Using a
Layout Style to create labels".
3 For the inserted DK Roll, click the layout
style you want to use, and click
Now the default layout style for the DK Roll
installed in the printer has been set.
.
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„Using a Layout Style to create labels
1 With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
If [Format] is not displayed, click on the layout work area once.
The [Apply Layout Style] dialog box appears.
2 Select a layout suitable for the label you
want to create, and click
.
Every DK Roll has its own default layout.
The layout style for that DK Roll is
automatically saved as the default setting.
3 Return to the Layout window to check the labels.
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„Creating and registering a new Layout Style
When there is no layout style appropriate for the label you want to create, you can create a new layout style.
You can then save it as a new layout style for later use.
1 Click [File]-[New].
The [New] dialog box appears.
2 Click [New Layout], and click
.
3 Create a text object and adjust its position
or format.
4 Right-click on the created text object and
select [Properties] from the menu
displayed.
The [Text Properties] dialog box appears.
The [Text Properties] dialog box also
appears when you double-click the created
text object.
5 Click the [Expanded] tab and check the
[Change Data in Layout Style Template]
check box.
Select [Label List] in [Target], select a field
(such as [Title]) map from the label list,
and click
.
6 Repeat Steps 4 and 5 for every text object you have created.
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7 Click [File]-[Save As].
The [Save As] dialog box appears.
8 Move to the folder in which you want to
save the label layout.
9 From the [Save As] type pull down, select
[Layout Style Template].
Enter the [File name] and click
.
The layout style you have created is now saved.
At this point, the new style has not yet been
applied to the label list information.
You need to apply the created layout style.
10With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
When [Format] is not displayed, click on the layout work area once now saved.
The [Apply Layout Style] dialog box appears.
11Select the layout style you have created,
and click
.
The label list information and layout are now
updated.
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21
Printing labels from the Label List
1 Click
in the Print properties.
The [Print] dialog box appears.
2 Choose the Print Options.
3 In [Print Range], specify the records to be printed.
Print Range setting
Details
All Records
Prints all records in the database or Label List.
Prints the record currently displayed.
Current Record
Marked Records
Prints the records marked in the database or Label List.
Prints the records designated by the range specified in the From and To
boxes.
Record Range
4 Click
.
The labels are printed.
• When you select any record in the database or label list and click
selected record can be printed instantly.
on the standard toolbar, the
• Selecting records while holding down the [Ctrl] key allows you to select multiple non-contiguous
records.
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22
Using external database files
This section describes the procedure for creating barcode labels with a database.
®
The following example uses a Microsoft Excel file as a database.
®
®
®
The supported database file formats are: mdb (Microsoft Access ), xls (Microsoft Excel), csv, and txt.
1 Prepare a database file.
The following example uses a file (.xls) created
®
with Microsoft Excel, as shown right.
2 Start the P-touch Editor and specify the
label size.
In this example, specify [1-1/7"x3-1/2"] for the
Tape Width box in the Page properties.
3 Click [File]-[Database]-[Connect].
The [Open Database] dialog box appears.
®
4 Select the Microsoft Excel file you have
prepared and click
.
The [Select Database Editing Mode] dialog box
appears.
If the file you use has multiple sheets, the
[Table Selection] dialog box appears.
Select the sheet you want to use.
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23
5 Specify how the file will be opened, and
click
.
The Database window appears.
• Connect as read-only.
Used to print the original data.
The data cannot be edited.
• Create a copy that can be edited.
Allows you to update the database. The original database will not be changed.
• Connect to original file and allow editing.
Allows you to update the original database. Cell types may be changed, and special settings such as
macros may disappear.
6 Click [Part Name] (one of the field names
in the Database window) to select it, and
drag and drop it anywhere in the layout
work area.
The pop-up menu appears.
7 Click [Text].
The database content appears in the layout work
area as text-based data.
Change the font, style and format of the text
as needed.
8 Repeat Steps 6 and 7 to display the [Model Name] data similarly.
9 Click [Part Code] (one of the field names in
the Database window) to select it, and
drag and drop it anywhere in the layout
work area.
The pop-up menu appears.
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24
10Select [Bar Code].
The database content is merged into the layout
work area as bar code data.
Change the format and settings of the bar
code as needed.
11Click
in the Print properties.
The [Print] dialog box appears.
If you want to print just the label shown in
the layout work area, click
Print properties.
in the
12In [Print Range], select [All Records] and
click
.
13All the labels are printed, using the database information.
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25
Creating Labels with Other Applications
When installing the software, if you select the Add-In function, a P-touch tool will be automatically installed
®
®
®
®
onto the Microsoft Word, Excel, and Outlook tool bar. (If Microsoft Word, Excel, Outlook are already
installed on your PC.)
In each application, by selecting the text you want to print and clicking on the P-touch icon, you can create
and print labels quickly and easily.
• The Add-In function supports the following applications:
®
®
®
®
Microsoft Word 97/2000/2002/2003, Microsoft Excel 97/2000/2002/2003, and Microsoft Outlook
2000/2002/2003
• After the Add-In function is installed into
®
®
Microsoft Word, Excel, or Outlook , the
[Security Warning] dialog box may appear when
starting these applications, depending on the
application's security settings. If this dialog box
appears, check the [Always trust macros from this
source] checkbox, and click on [Enable Macros].
For details on security settings, refer to the Help
files for the application.
Add-In settings
To register or cancel the Add-In function, after the software installation, use the Add-In settings.
1 Click [Start]-[All Programs(Programs)]-
[Brother P-touch]-[P-touch Tools]-
[P-touch Editor 4.2 Add-Ins Utility].
The [Brother P-touch Add-In Settings] dialog box
appears.
2
Click on the checkboxes for the
applications in which the Add-In function is
to be used, and turn off the checkboxes for
the others.
[Apply] is used to specify what action is taken
when the
(Add-In button) is pressed in each
application.
• Add-In Preview : Displays the Add-In
Preview.
• P-touch Editor
: Starts P-touch Editor,
enabling edit operations.
• Print Immediately : Prints the label.
Before running this program, close the
®
Word, Excel and Outlook programs.
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26
Microsoft Word
®
With the Add-In function, you can directly copy the text selected in Microsoft Word to a label layout.
Creating labels using Microsoft Word
1 Open a Microsoft® Word document and
select the text you want to print.
2
1
2 On the Microsoft® Word standard toolbar, click
.
The Add-In Preview window appears.
In the Add-In Preview window, the imported text is displayed in the preset layout style.
Toolbar in the Add-In Preview window
Icon Button name
Function
Print button
Prints labels.
Allows you to display the [Print] and [Printer Setup] dialog
boxes using the menu displayed with a click on this button.
Print Settings button
Check Media button
Checks the size of the DK Roll.
Paper Settings button Used to select the paper.
The [Apply Layout Style] dialog box appears. Allows you
Select Layout button
to choose a different layout style.
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27
Icon
Button name
Zoom controls
Function
Used to zoom in or zoom out on the label layout, or to
select the magnification using the pull-down list.
Used to edit the currently displayed label with the P-touch
Editor.
Edit button
Help button
Exit button
Opens the P-touch Editor Help files.
Exits the Add-In Preview window.
When multiple records are selected, displays the first
record (
), previous record (
).
), next record (
), or
Record buttons
last record (
The figures between the buttons show the "current record
number/total number of records".
Record in Label check When this check box is turned on, the selected text is
box added to a label list.
• For details on how to automatically add the selected text to a label list, refer to "How to add the
®
Microsoft Word text to a label list" described below.
®
®
®
• If Microsoft Outlook is running and Microsoft Word is selected as the standard editor, you
®
®
®
won't be able to use the Add-In function in Microsoft Word. Exit Microsoft Outlook and restart
®
Microsoft Word.
3 Click
.
The labels are printed.
If you want to edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
How to add the Microsoft Word text to a label list
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created in the label list and the selected text is added to
each field shown below:
Selected text
Added field
Date of creation
The first line
Date field
Title field
Body field
Code field
All lines including the first line
Detected ZIP/Postal code
Creating Labels with Other Applications
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28
Microsoft Excel
®
With the Add-In function, you can directly copy text selected in Microsoft Excel to a label layout.
Creating labels using Microsoft Excel
®
1 Open a Microsoft Excel worksheet and
select the cells that contain the text you
want to include on the label.
®
2 On the Microsoft Excel standard toolbar, click
.
The [Brother P-touch Import Setup] dialog box appears.
3 In [Label Layout], make adjustments to
the line feed in the cells and click
.
[Label Layout] enables you to change the
way a label will be done its layout. When
you select any listed item in the [Fields] box
and click
, a new field is added to
the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label.
You can also preview the layout in the
[Label Preview] box.
The Add-In Preview window appears.
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29
• For details on how to automatically add the selected text to a label list, refer to "How to add the
®
Microsoft Excel text to a label list" described below.
• If you want to include the data into the Code field of the label list, select [Text Imported Into the
"Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
• When multiple records are selected in Excel, use the
buttons to show the other lines.
4 Click
.
The labels are printed.
To edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
How to add the Microsoft Excel text to a label list
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created and the selected text is added to each field as
shown below:
Selected text
Added field
Date of creation
Date field
Title field
The first line in the text that is specified in the Label
Layout
All lines including the first line in text specified in the
Label Layout
Body field
Code field
Content of cell specified in [Text Imported Into the
"code" Field of the Label List]
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30
Microsoft Outlook
®
®
With the Add-In function, you can directly copy the text selected in Microsoft Outlook to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
Creating labels using the Contacts data in Microsoft Outlook
®
®
1 Open the Microsoft Outlook Contacts
and select the Contact information you
want to include.
In Microsoft® Outlook®, you can include not
only the Contact data but also the text in a
message, as you can do in Microsoft®
Word.
®
®
2 On the Microsoft Outlook standard toolbar, click
.
The Add-In Preview window appears.
In the Add-In Preview window, the selected text is displayed in the preset layout style.
• For details on how to automatically add the selected text to the label list, refer to "How to add
®
®
the Microsoft Outlook text to a label list" described below.
3 Click
.
The labels are printed.
To edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
Creating Labels with Other Applications
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How to add the Microsoft Outlook text to a label list
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created in the label list and the selected text is added to
each field as shown below:
„When importing data from the Contacts window:
Name of Contact item
Date of creation
Added field
Date field
Title field
Contacts Full Name
Contacts Full Name and Contacts Address when the
[This is the mailing address] check box is on
Body field
Contacts Company and Job Title when the contact's
address is "Business"
Body field
Code field
Contacts ZIP/Postal code
„When importing other than Contact information:
Selected text
Added field
Date of creation
Date field
Title field
Body field
The first line
All lines including the first line
It is not possible to start several P-touch Editors by using P-touch Add-In function.
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How to Use the P-touch Address Book
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address
Book.
Starting the P-touch Address Book
1 Click [Start]-[All Programs(Programs)]-
[Brother P-touch]-[P-touch Address Book
1.0] .
You can also start the P-touch Address
Book using the following methods: (Only if
you created the shortcut during installation)
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launcher bar.
When the P-touch Address Book is launched, the [Startup] dialog box appears, letting you make
®
settings to create new contacts, import CSV format data or Outlook contacts, and so on.
2 In the [Startup] dialog box, specify how
the P-touch Address Book works and
click
.
The layout window appears.
• When [Create a New Contact] is selected, the
layout window appears.
• When [Import Contacts from a CSV File] or
[Import Contacts from Outlook] is selected, you
can import contacts in other formats. Refer to
• Click
to open the P-touch Address
Book Help files.
The P-touch Address Book Help offers detailed information on available features and explains how to
use the P-touch Address Book.
Starting the P-touch Address Book
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33
Layout window
The layout window consists of the following eight sections:
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert) by function.
Standard toolbar
A group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.) are provided
in this toolbar.
Text toolbar
Starting the P-touch Address Book
34
Importing the Contact Data
®
The CSV format files and Outlook Contacts data can be imported and used as P-touch Address Book
contacts.
Importing the contact data in CSV format
1 Click [File]-[Import]-[CSV File].
The [Open] dialog box appears.
2 Select a file to be imported and click
.
The [Stop Signal Replacement] dialog box
appears.
3 Select [Original File Conversion Stop
signal] and click
.
When the [Make Field Name the First] is
checked, the first line shows the field
names.
The [Fields to Import] dialog box appears.
4 Assign [CSV/Outlook Fields] to [Address
Book Fields] and click
.
Every CSV file field is imported, even if the
same field is not included in the Address
Book contact.
The Contact data are displayed in Record View.
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36
Importing the Outlook contact data
1 Click [File]-[Import]-[Outlook Contacts].
The [Fields to Import] dialog box appears.
2 Assign [CSV/Outlook Fields] to [Address
Book Fields] and click
.
®
Every Outlook Contacts field is imported,
even if the same field is not included in the
The Contact data are displayed in Record View.
Editing the Contact Data
This section explains how to edit the contact data.
1 Click [File]-[Edit Contact]. Or, click
.
The [Edit Contact] dialog box appears.
2 Edit the data in each item.
3 Click
.
Editing the Contact Data
37
Explanations of the Icons
Folder view
Starting up P-touch Transfer Manager
40
Creating and transferring a new message (QL-650TD only)
1 Select the QL-650TD Configurations folder or any folder under it.
2 Right click, then select [New Message].
The message file [Edit] dialog box is displayed.
3 Select the number for the message to
create or edit.
4 Input the display text and print text, then
click [Save As].
A screen is displayed for specifying where to
save the message file in the PC. Change storage
location or revise the message file name as
necessary.
A maximum of 10 messages can be stored in the
message file. Only 1 message file can be sent to
1 unit of QL-650TD, so to correct a message,
double-click on the existing message file, open the
[Message] dialog box and make the correction.
5 Select the message text or its folder you
want to transfer, then click
.
The transfer confirmation message is displayed.
Before transferring a message, check that the PC
and the printer are correctly connected with a
USB cable and that the printer power is On.
6 Click [Yes].
The message data is transferred to the printer.
Transferring label templates from the PC to the printer
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43
Backing up label templates
This transfers label templates and other data in the printer to the PC.
• Backed up data can not be edited on the PC.
• For some printer model specifications, it may not be possible to retransfer backed-up data to a
printer of a different model than the one the data was originally backed up from.
1 Connect the PC and the printer by cable and switch on the printer power.
The printer model name is displayed in the folder view.
If you select a printer model name in folder view, the current data transferred to computer is displayed.
2 Select the printer to back up from, then
click
.
The backup confirmation message is displayed.
3 Click [Yes].
New folder with a name containing the date is
created under printer folder, and all the printer's
data is transferred to that new folder.
Deleting all the printer data
1 Connect the PC and the printer by cable and switch On the printer power.
The printer model name is displayed in the folder view.
2 Right click the printer, then select [All
Delete].
The confirmation message is displayed.
3 Click [Yes].
All data in the printer is erased.
Backing up label templates
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44
Changing printer settings from the PC
1 Connect the PC and the printer by cable and switch on the printer power.
The printer model name is displayed in the folder view.
2 Select the printer, then click
.
The [Printer Settings] dialog box is displayed.
3 Change settings as necessary.
The items that can be set depend on the printer model.
Settings
Details
Preset Template
Cut Option
Sets whether or not to display templates preset in the printer.
Sets options for cutting labels.
Transfers the PC's date and time or any date and time you want to the
printer to set its date and time. You can also select the date and time
format.
Current Date/Current Time
Menu Key Lock
Locks the menu keys.
4 Click [Set].
The setting is reflected on the printer.
Changing printer settings from the PC
45
Starting up the P-touch Library
You can start up the P-touch Library and edit and print labels.
You can not transfer data or back up data from the printer by using the P-touch Library. To transfer
or back up data, select the View menu [Mode]-[P-touch Transfer Manager] to switch to the P-touch
Transfer Manager.
1 Click the [Start] button, then select [All programs (Programs)]-[Brother P-touch]-[P-
touch Tools]-[P-touch Library 2.0].
The P-touch Library starts up.
Opening and editing data
1 Select the data you want to edit, then click
.
The application associated with the data is
opened and you can edit the data.
The application that starts up depends on
the data. For example, for a P-touch
Printing labels
1 Select the label templates you want to
print, then click
.
The label is printed by the connected printer.
Starting up the P-touch Library
46
Searching labels
You can search label templates registered in the P-touch Library.
1 Click
.
The [Search] dialog box is displayed.
2 Check the items to be used as search conditions and set the search items.
The search items that can be set are as follows.
Settings
Details
This sets the method for combining multiple search items. If you select AND, files
are searched for that satisfy all the conditions. If you select OR, files are searched
for that satisfy any one of the conditions.
Multiple Parameters
File Name
Type
Inputs the data name to search for.
Selects the data type to search for.
Location
Size
Sets the folder where the data to search through is stored.
Sets the data size to search for.
Date
Sets the date and time of on which the data to search for was last modified.
3 Click [Begin Search].
The search is started and the search results are
displayed.
• The search results can be checked in the Search Results folder view.
• You can register the data in the P-touch Library by dragging and dropping to All contents folder
or its list view. To have label templates created with P-touch Editor automatically registered in
the P-touch Library, use the following method.
1. From the P-touch Editor menu, select [Tool]-[Option].
2. In the [Option] dialog box [General] tab, click [Registration Settings].
Searching labels
47
Creating Labels (For Macintosh)
This section describes the general procedure for creating labels using the printer.
Refer to the sections indicated for details related to each operation, or to the "User’s Guide (HTML Manual)".
Refer to "How to use the User's Guide (HTML Manual)" on page 56 for how to use the "User’s Guide (HTML
Manual)".
Procedure for Creating and Printing Labels
1 Choose the label you want to create.
2
Procedure for Creating and Printing Labels
48
3 Create and print the label.
Choose a method for creating and printing the label: using only the printer, or creating the text using an
application on the computer.
P-touch Editor
P-touch Editor
The template downloading feature, Add-In feature and P-touch Address Book are only available
®
for Windows .
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49
Using the P-touch Editor
This section describes to create a wide range of labels using the P-touch Editor.
This section gives an overview of the P-touch Editor. Refer to the "User’s Guide (HTML Manual)" for
details.
Starting the P-touch Editor
1 Double-click the [Applications] folder of the drive, where the P-touch Editor is installed.
The [Applications] window is displayed.
2 Double-click the [P-touch Editor 3.2] folder.
3 Double-click
.
If the Alias has been created, double-click the Alias.
The Layout Window is displayed.
Starting the P-touch Editor
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50
Layout Window
The layout window has the following six features.
1
2
4
3
5
6
1
2
3
4
5
Draw Toolbar
Provides tools for selecting objects, entering text and drawing graphics.
Print Toolbar
Provides print preview display, print setting, auto formatting and enlarging/reducing display features.
Database Toolbar
Provides tools for database features.
Layout Window
Displays the objects inserted for editing.
Object Dock
The object dock is used to quickly insert and arrange text, bar codes, frames, tables and graphics.
Icon
Name
Function
Bar code
Clip Art
Sets bar codes.
Brings up a wide range of illustrations.
Changes the shape of the text.
Arrange Text
Make Picture
Image
Makes an illustration by arranging pictures.
Brings up saved illustrations and photographs.
Displays the date and time as a character, or displays
calendar.
Date/Time/Calender
Merge Database Field
Creates a database field.
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6
Property Dock
Page property, font property, layout property, text property are available.
Click the buttons on the property dock to display and close the property box.
Property
Name
Function
Sets the size and the orientation
of the label.
Page Properties
Font Properties
Layout Properties
Text Properties
Sets font, size and text style.
Sets an arrangement of
character strings and figures.
Sets alignment and line spacing.
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Creating an Address Label
®
This section describes the process of creating an address label on Mac OS X 10.3.9 as an example.
1 Click on
in the Property dock.
The page properties box is displayed.
2 Select "Standard Address Label".
• The label format in the layout window changes to
Standard Address Label.
• The length and width of the tape are set
according to the size of the Standard Address
Label.
3 Click on in the Draw toolbar and enter
the name and address.
4 Click on
in the property dock.
The font properties box is displayed.
5 Adjust the font size.
Choose the name and change the bold setting
(
) and font size in the Text properties box.
The settings changed in the text properties
box are applied only to the selected text.
The label should now be ready for printing.
how to print the labels.
Creating an Address Label
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53
Printing the Label
This section describes the printing process for a created label.
1 Click on
in the print bar.
A dialog for print settings is displayed.
2 Select "1" for Copies in the print properties box and then click
.
The label is printed.
3 Cut off the printed label using the CUT
button or the CUT lever (Brother QL-500).
If there is a printing error, an error sign
appears on the printer icon in the dock.
Click the printer icon and click the utility
button in the printer status monitor to
display the error information.
Printing Options
A wide variety of options may be selected in the print dialog box.
A dialog for each setting is displayed after [Copies and Printing Page] is clicked and the item to be changed is
selected.
„Copies & Pages
Copies: Selects the number of copies to be printed.
Printing the Label
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„Roll Setting
Settings
Details
Length
Margin
Specifies the length of the tape.
Specifies the left and right margins of the tape.
Auto Tape cut (other than the When checked, the printed labels are automatically cut after printing.
QL-500)
You can also set the number of labels between cuts.
When unchecked, the printed labels are not automatically cut after printing.
Cut the label by pressing the CUT button.
Cut at every xx labels
(QL-1050/1050N)
Cut at end (QL-650TD/1050/
1050N)
When multiple labels are printed, only cuts after the final label is printed.
Prints a mirror image of the label. Use this option to create labels that can
be applied to the inner surface of glass, etc. Use clear tape when creating
such labels.
Mirror Printing
Give Priority to
Use this option to give priority to printing speed.
Use this option to give priority to print quality.
print speed
Quality
Give priority to
print quality
„Halftone/Color
Specifies halftone, brightness and contrast.
„P-touch Editor
Numbering: Specifies the increment when numbering
the labels (serial numbers).
Printing the Label
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„Summary
Displays the list of print settings.
How to use the User's Guide (HTML Manual)
The CD-ROM supplied with this printer contains the User's Guide (HTML Manual), which describes how to
use the P-touch Editor.
The User’s Guide (HTML Manual) may be viewed from the CD-ROM or by installing the contents of the CD-
®
ROM onto your Macintosh .
The displayed window will differ depending on the OS.
Installing the User's Guide (HTML Manual)
1 Double-click the [Mac OS X] folder in the [QL-series] folder on the CD-ROM.
2 Double-click the [User’s Guide] folder.
3 Double-click the icon
.
If the [MAIN.HTM] icon is double-clicked at this point, the file on the CD-ROM may be viewed.
The installation window is displayed.
4 Follow the instructions displayed on the screen and install the folder.
The "User’s Guide (HTML Manual)" is installed.
Opening the User's Guide (HTML Manual)
1 Double-click the [main.htm] icon in the [User’s Guide] folder of the [P-touchEditor 3.2]
installed on the drive.
The browser is launched and the "Main Window" of the "User’s Guide (HTML Manual)" is displayed.
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User’s Guide (HTML Manual) Window
„Main Window
1
2
1
2
Main Menu
Operation methods are classified by function. When clicked, the description window is displayed. When
[Index] is clicked, a list of keywords is displayed and a search can be made using a keyword.
Contents
The contents of each menu are classified by item. When clicked, a description window is displayed.
„Main Window
3
4
5
3
4
5
Menu
The operation methods are classified by function. When clicked, a description window is displayed.
Detailed Item
The items for each menu are displayed.
Description Window
The operation methods for the selected items are displayed.
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Appendix
Sharing the printer
Using this printer as a Shared Printer
The Brother QL-Series can be shared by multiple personal computers on a network.
To share the Brother QL-Series, connect the Brother QL-Series to a computer and set it to be a shared device.
Network hub
Brother QL-Series
Network cable
USB cable
The settings for sharing a printer vary according to the operating system running on the personal computer,
and the network environment.
Using the PS-9000 Print Server (sold separately)
The Brother QL-Series can also be used as a network printer by connecting it to the PS-9000 print server
(sold separately) designed exclusively for label printers.
Providing secure and reliable management of your P-touch network, the PS-9000 is your solution to connecting
multiple users to a single P-touch electronic labeling system. The PS-9000 is a USB print server solution for P-
touch systems in a 10BASE-T/100BASE-TX network environment.
Network hub
PS-9000
Brother QL-Series
Network cable
USB cable
For PS-9000 setup details, refer to the instruction manual for the PS-9000 print server.
The PS-9000 comes packed with the QL-1050N.
Using this printer as a Shared Printer
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Controlling with the ESC/P Commands
Brother QL-650TD/
1050/1050N Only
Descriptions in this section apply only to the functions provided by the
Brother QL-650TD/1050/1050N.
Fonts and several bar codes are embedded within this printer. You can send commands to print embedded
characters and bar codes.
Available Commands
Commands available are P-touch proprietary commands based on ESC/P.
For details, refer to the "Command Reference" included in the CD-ROM.
([CD Drive]:\Doc\Technical)
Serial Cables
The pin assignments for the serial cables (RS-232C cables) which can be used with this printer are shown in
the table below. You can purchase the cables at an electronics store. Do not use cables exceeding 3 meters
in length.
Brother QL-650TD/1050 side
PC side
(D-sub female, lock screw #4-40 inch screw)
(D-Sub9P female)
Signal
Name
Pin
Pin
Signal
Name
Pin Assignments
Number
Number
DCD
RXD
TXD
DTR
GND
DSR
RTS
CTS
RI
1
2
3
4
5
6
7
8
9
1
2
3
4
5
6
7
8
9
DCD
RXD
TXD
DTR
GND
DSR
RTS
CTS
RI
• It is not possible to connect RS-232C cable and USB cable to the printer at the same time and use it.
Connect only one cable which is used to communicate with the printer.
• The RS-232C serial connector part of this equipment is not Limited Power Source.
Available Commands
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59
Printing Directly from Other Applications
®
You can use this printer to print directly from most Windows application, by installing the printer driver.
Because the paper size for this printer is different from other regular printers, you may not be able to print
even after installing the driver and application software, unless the application software allows the proper
label size to be set
Installing the Printer Driver
1 From [Control Panel], open [Printers and Faxes (Printers)].
®
For details, refer to Windows Help.
2 Select "Brother QL-500/550/650TD/1050/
1050N", and click [File]-[Printing
Preferences].
The [Printer Properties] dialog box appears.
3 Select each item and click
.
• [Paper] Tab
This tab is used to set the Format and Width.
You can change the Label Format or create a
new Label Format from the Label format
definitions dialog box which appears by clicking
.
Set the format name ("Name") and size
("Width", "Length", and "Feed"), and click
.
Installing the Printer Driver
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60
• [Graphics] Tab
You can set "Halftones", "Brightness", and
"Contrast" in this tab.
• [Option] Tab
You can set "Auto cut" with number of labels
between cuts, "Mirror Printing", "Cut at end",
and "Unit" in this tab.
The cutting options will vary according to the
model.
4 Close the [Printers and Faxes (Printers)] window.
Installing the Printer Driver
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Printing from Other Applications
®
We will use Microsoft Word as an example.
1 Click [File]-[Print].
The [Print] dialog box appears.
2 Select "Brother QL-500/550/650TD/1050/
1050N".
You can change the settings of the Printer Driver
from the [Printer Properties] dialog box which
appears by clicking
.
3 Click , and close the [Print] dialog box.
4 Click [File]-[Print Settings].
The [Page Setup] dialog box appears.
5 Click the [Paper] tab, and select the paper
size that you want to print.
You can also select the Label Format that you
Set page margins in the [Margins] tab as well.
6 Click
.
®
The size of the Microsoft Word window is adjusted to the paper size that you have just selected. Edit
the document as needed.
7 Click [File]-[Print].
The [Print] dialog box appears.
8 Click
.
The specified labels are printed.
Printing from Other Applications
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62
Uninstalling the Software
This section describes how to uninstall the software and printer driver from the personal computer.
For Windows
Uninstalling the P-touch Editor
1 Click [Start]-[Settings]-[Control Panel]-[Add or Remove Programs].
The [Add or Remove Programs] dialog appears.
2 Select "Brother P-touch Editor 4.2", and
click
.
The [Confirm Uninstall] dialog box appears.
3 Click
.
The uninstall operation starts. After the software
and printer driver are removed from your
computer, the [Maintenance Complete] dialog
box appears.
4 Click
.
5 Close the [Add or Remove Programs] dialog.
P-touch Editor has been uninstalled.
The P-touch Address Book, and Software User's Guide (PDF Manual) can also be uninstalled by
following this procedure.
For Windows
63
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Uninstalling the Printer Driver
1 Turn off the Brother QL-500/550/650TD/1050/1050N.
2 From [Control Panel], open the [Printers and Faxes (Printers)] window.
®
For details, refer to Windows Help.
3 Select "Brother QL-500/550/650TD/1050/
1050N", and click [File]-[Delete].
4 Close the [Printers and Faxes (Printers)] window.
The printer driver has been uninstalled.
For Macintosh
Uninstalling the P-touch Editor
1
On the drive where the P-touch Editor is installed, double-click the [Applications]
folder-[P-touch Editor 3.2] folder-[Uninstall P-touch] folder-[UninstallPtEditor.command].
[Terminal] window appears, and then uninstall
operation starts.
Administrator rights is required for uninstall
operation.
In case [Terminal] window doesn't appear by
double-clicking the [ UninstallPtEditor.command],
right click (or control key + click) the
[UninstallPtEditor.command], context menu
appears. Open with the [terminal] window from
context menu.
For Macintosh
64
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2 Click
.
3 Delete [Applications]-[P-touch Editor 3.2] folder.
Before delete the [P-touch Editor 3.2] folder, please check if any necessary file is saved in it.
P-touch Editor has been uninstalled.
Uninstalling the Printer Driver
1 Turn off the Brother QL-500/550/650TD/1050/1050N.
®
2 Double-click the drive where Mac OS X is installed, and double-click [Applications]-
[Utility (Utilities)]-[Printer Setup Utility (Print Center)].
The [Printer List] dialog box appears.
3 Select "Brother QL-500/550/650TD/1050/
1050N", and click
(Delete).
4 Close the [Printer List] dialog box.
The printer driver has been uninstalled.
For Macintosh
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65
Specifications
Product Specifications
Items
Specifications
Brother QL-500/550
Brother QL-650TD
Brother QL-1050
LED lamp (green)
LCD (16 digits × 2 rows
(5 × 7 dot/character))
LED lamp (green, red,
orange)
Display
LED lamp (green)
Printing method Direct thermal printing via thermal head
Max. 3.5 inch (90 mm)/ Max. 3.5 inch (90 mm)/
Max. 4.3 inch (110 mm)/
Printing speed
sec, Max. 50 labels/min. sec, Max. 56 labels/min. sec, Max. 69 labels/min.
(address label)
(address label)
(address label)
Printing Print head
Maximum
300 dpi/720 dot
300 dpi/1296 dot
2.3 inch (59 mm)
1 inch (25.4 mm)
3.9 inch (98.6 mm)
Printing Width
Minimum
printing length
ON/OFF button (
FEED button, CUT
button
PRINT button, MENU
button
)
ON/OFF button (
FEED button
CUT button (Brother QL-
)
ON/OFF button (
FEED button
CUT button
)
Buttons
CANCEL button, OK
button
550 only)
UP button ( ), DOWN
button(
)
Interface
USB port
USB, Serial (RS-232C)
120V AC 60Hz 1.7A
Power source
120V AC 60Hz 0.8A
120V AC 60Hz 1.8A
5.7 (W) × 7.6 (D) × 5.9
(H) inch
5.7 (W) × 7.6 (D) × 5.9
(H) inch
6.6 (W) × 8.6 (D) × 5.8
(H) inch
Dimensions
146 (W) × 196 (D) × 152 146 (W) × 196 (D) × 152 170 (W) × 220 (D) ×
(H) mm
(H) mm
147.5 (H) mm
Approx. 2.8 lb (1.3 kg)
(Without DK Rolls)
Approx. 2.8 lb (1.3 kg)
(Without DK Rolls)
Approx. 3.7 lb (1.7 kg)
(Without DK Rolls)
Weight
Cutter
Automatic cutter (Brother
QL-550)
Manual cutter (Brother
Automatic cutter
Durable automatic cutter
QL-500)
PS-9000 Bundle (Brother
QL-1050N)
Network
Option (PS-9000)
Product Specifications
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66
Operating Environment
Specifications
Items
Brother QL-500/550
Brother QL-650TD
Brother QL-1050
*1
Windows®
Macintosh®
Windows® 2000 Professional/XP
OS
*2
Mac OS 10.1-10.4.7(PowerPC); OS 10.4.4-10.4.7(Intel)
USB port (USB Spec. 1.1 USB port (USB Spec. 1.1 or 2.0 protocol)
Windows®
Macintosh®
*3
or 2.0 protocol)
Serial (RS-232C)
Interface
USB port (USB Spec. 1.1
or 2.0 protocol)
USB port (USB Spec. 1.1 or 2.0 protocol)
*4
Windows®
Macintosh®
Windows®
Macintosh®
Over 70 MB of available space
Over 100 MB of available space
Hard
Drive
*4
Windows® 2000 Professional/XP: More than 128 MB
Memory
More than 64 MB
Windows®
Macintosh®
SVGA, high color or higher graphics card
More than 256 colors
Monitor
Other
CD-ROM drive
Operating Temperature
Operating Humidity
50°F to 95°F (10°C to 35°C)
20% to 80% (without condensation)
®
*1 The PC should meet Microsoft ’s recommendations for the OS installed.
*2 PS-9000 does not support Mac. So QL-1050N is not used in Mac environment.
*3 The RS-232C interface is required when printing with ESC/P commands.
*4 Required available space when installing the software with all of the options.
Operating Environment
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67
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