USER’S GUIDE
DCP-4020C
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Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
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Safety Precautions
To Use the DCP Safely
Save these instructions for later reference.
WARNING
There are high voltage
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
electrodes inside the DCP.
Before you clean the DCP or
clear a paper jam, make sure
you have unplugged the power
cord from the power outlet.
To prevent injuries, be careful
not to put your hands on the
edge of the DCP under the
scanner cover.
To prevent injuries, be careful
not to put your fingers in the
area shown in the illustration.
iii
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WARNING
■ Install equipment with a power cord near a socket-outlet that is
easily accessible.
Caution
■ Lightning and power surges can damage this product! We
recommend that you use a quality surge protection device on the
AC power line, or unplug the line during a lightning storm.
■ Do not use this product near appliances that use water, in a wet
basement or near a swimming pool.
iv
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Choosing a Location
Place your DCP on a flat, stable surface that is free of vibration and
shocks, such as a desk. Put the DCP near a standard grounded
power outlet. Choose a location where the temperature remains
between 10° and 35°C.
Caution
■ Avoid placing your DCP in a high-traffic area.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the DCP to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect your DCP to electrical outlets controlled by wall
switches or automatic timers.
■ Disruption of power can wipe out information in the DCP’s
memory.
■ Do not connect your DCP to electrical outlets on the same circuit
as large appliances or other Equipment that might disrupt the
power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
v
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Table of Contents
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Introduction
1
Using this Guide
Thank you for buying a Brother DCP. This DCP is simple to use, with
LCD screen instructions to guide you through programming it. You
can make the most of your DCP by taking a few minutes to read this
Guide.
Finding information
All the chapter headings and sub-headings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you’ll see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we have used special fonts and
added some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the DCP
control panel.
Italics
Italicized typeface emphasizes an important point
or refers you to a related topic.
COURIER NEW Courier New type face identifies the messages on
the LCD of the DCP.
Warnings inform you what to do to avoid possible personal
injury or damage to the machine.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the DCP.
INTRODUCTION 1 - 1
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DCP Part Names and Functions
■ Front view
6 Paper Support
5 Paper Tray
4 Paper Guide
3 PhotoCapture™ Media Slots
2 Output Paper Support
7 Document Cover
8 Scanner Cover
9 Scanner Cover
Release Lever
1 Output Paper Support Extension
10 Control Panel
No. Name
Description
1
Output Paper Support Pull the paper support extension towards
Extension
you, doing so prevents the paper from
falling off the output paper support.
2
3
Output Paper Support The printed paper exits the machine and
stacks onto the Output Paper Support.
PhotoCapture™ Media Insert your Media Card into the appropriate
Slots
slot to print a digital photo.
Press and slide it to fit the paper width.
Load paper here.
4
5
6
7
Paper Guide
Paper Tray
Paper Support
Document Cover
Unfold to support paper.
Open to place the original on the scanner
glass.
8
9
Scanner Cover
This cover opens to enable you to install an
ink cartridge or to remove jammed paper.
Scanner Cover
Release Lever
Pull to open the Scanner Cover.
10 Control Panel
Use the keys and display to control the
DCP.
1 - 2 INTRODUCTION
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■ Rear View
11 USB Interface
Connector
No. Name
Description
Connect the USB Cable here.
11 USB Interface
Connector
INTRODUCTION 1 - 3
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■ Internal View (Document Cover Open)
14 Document Cover
13 Document Guidelines
12 Scanner Glass
15 White Film
No. Name
Description
Put the original to be scanned here.
12 Scanner Glass
13 Document Guidelines Use to center the original on the scanner
glass.
14 Document Cover
15 White Film
Open to place the original on the scanner
glass.
For good quality copying and scanning, the
white film needs to be kept clean.
1 - 4 INTRODUCTION
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■ Internal View (Scanner Cover Open)
17 Scanner Cover
16 Machine Window
18 Tube
19 Ink Cartridge Cover
No. Name
Description
16 Machine Window
Use to remove small paper jammed inside
the DCP without pulling the tube.
17 Scanner Cover
18 Tube
Open to install ink cartridges or remove
jammed paper.
These tubes transfer the ink to the print
heads.
Pulling the tube can cause damage to the
DCP.
19 Ink Cartridge Cover
Open to install the ink cartridges.
INTRODUCTION 1 - 5
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DCP-4020C control panel overview
1
2
3
4
On/Off
Navigation key:
1
2
3
Let’s you turn the DCP on or off.
Menu/Set
Liquid Crystal Display (LCD)
Lets you access the Menu to
Displays messages on the screen to
help you to set up and use your
DCP.
program and store your settings in
the DCP.
Press to scroll forward or backward
to a menu selection.
Press to scroll through the menus
and options.
Stop/Exit
Press this key to cancel a copy
operation and exits from menu.
1 - 6 INTRODUCTION
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5
6
7
8
PhotoCapture Centre™ keys:
Print Index
Scan key:
Scan to
4
6
Press to print the Index of the Media
Card (Thumbnails).
Lets you scan the next original and
select the destination in your
computer (such as a word
processing, graphics or E-mail
application, a Media card or a folder
on your computer.)
Options
You can quickly and easily select
temporary settings for
PhotoCapture Center™.
Copy keys:
7
8
Print Image
Mono Copy
Press to print an individual image.
Makes a black and white copy.
Numeric keys
5
Colour Copy
Use the numeric keys to enter the
number of multiple copies (99
maximum) and choose menus and
functions in the function menu.
Makes a full colour copy.
Copy Options
You can quickly and easily select
temporary settings for copying.
INTRODUCTION 1 - 7
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Paper
2
About paper
The print quality of your document can be affected by the kind of
paper you use in the DCP.
To ensure the best print quality for the settings you’ve chosen,
always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
When you print on inkjet paper (coated paper), transparencies
and glossy paper, be sure to select the proper media in the
“Basic” tab in the printer driver.
Also avoid stacking by removing each page after it exits the
machine to avoid smudging.
Handling and using special paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■ The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
up toward you.
■ Avoid touching either side of transparencies, because they
absorb water and perspiration easily, and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
recommended transparencies.
2 - 1 PAPER
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Recommended paper
The output quality depends on the paper type and paper brand.
recommendations for paper that can be used with the
DCP-4020C.
Paper capacity of the Paper Tray
Paper Type
Plain Paper
(Cut Sheet)
Paper Size
Number of sheets
100 of 80 g/m2
A4, A5, Letter,
Executive
up to 10 mm
Legal
A4
50 of 80 g/m2
Inkjet Paper
Glossy Paper
Transparencies
Envelopes
20
20
10
10
A4
A4
DL, COM-10, C5,
Monarch
Postcard
101.6 x 152.4 (mm) 30
127 x 203.2 (mm) 30
Index Card
PAPER 2 - 2
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Paper specifications for the Paper Tray
Cut Sheet Paper Plain Paper / Inkjet Paper: 64 to 120 g/m2
Glossy Paper: Up to 150 g/m2
Post card: Up to 170 g/m2
Weight
Index card: Up to 120 g/m2
Plain Paper / Inkjet Paper: 0.08 to 0.15 mm
Glossy Paper: Up to 0.18 mm
Envelopes: Up to 0.52 mm
Thickness
Post card: Up to 0.23 mm
Index card: Up to 0.15 mm
Paper capacity of the Output Paper Support
Output Paper
Support
Up to 30 sheets of 80 g/m2
(Transparencies and glossy paper must be
picked up from the output paper support one
page at a time to avoid smudging.)
2 - 3 PAPER
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Do not use paper or envelopes:
■ that are damaged, curled, wrinkled, or irregularly shaped
2 mm or
longer
2 mm or
longer
2 mm or
longer
■ that are extremely shiny or highly textured
■ that were previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that are made with a short grain
Do not use envelopes:
■ that are of a baggy construction
■ that are embossed (have raised writing on them)
■ that have clasps on them
■ that are not sharply creased
■ that are preprinted on the inside
PAPER 2 - 4
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Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
■ unprintable area
Paper
Paper Size
1Top
3 mm
2
Bottom 3Left
4Right
Cut Sheet A4, Letter
Printer
Copy
3 mm 3 mm
3 mm
(0.5 mm)*1 (0.5 mm)*1 (0.5 mm)*1 (0.5 mm)*1
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
Executive, Printer
Legal
A5
Copy
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
3 mm
Printer
Printer
Post Card 101.6 x
(0.5 mm)*1 (0.5 mm)*1 (0.5 mm)*1 (0.5 mm)*1
152.4 mm
Index Card 127x203.2
mm
Envelopes DL,C5,
Printer
3 mm
3 mm
3 mm
3 mm
COM10,
Monarch
*1 When you set the Near Edge feature to ON in the printer driver.
Printable area depends on the Printer driver setting.
The figures above are approximate and the printable area may
vary depending on the type of cut sheet paper you are using.
2 - 5 PAPER
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How to load paper and envelopes
To load paper or other media
1
Fan the stack of paper well to avoid paper jams and mis-feeds.
2
Unfold the paper support, and press and slide the paper guide
to fit the paper width.
Paper Support
Paper Guide
PAPER 2 - 6
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3
Gently insert the paper.
Make sure the print side is towards you and the paper is below
the maximum paper mark.
Maximum Paper Mark
Print Side
Paper
To load glossy paper
1
2
Fan the stack of glossy paper well.
Put a sheet of plain paper in the paper tray first, and then put the
stack of glossy paper on top of it.
If the glossy sheets are ‘double-feeding’, put one sheet in the
paper tray at a time.
2 - 7 PAPER
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To load envelopes
1
Before loading, press the corners and sides of the envelopes to
make them as flat as possible.
If the envelopes are ‘double-feeding’, put one envelope in the
paper tray at a time.
2
Press and slide the paper guide to fit the width of the envelopes.
Insert them into the paper tray with the address side toward you
and pointed in the direction below.
Maximum Paper Mark
Print Side
PAPER 2 - 8
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On-Screen Programming
3
User-friendly programming
Your DCP is designed to be easy to use with LCD on-screen
programming using the navigation key. User-friendly programming
helps you take full advantage of all the menu selections your DCP
has to offer.
Since your programming is done on the LCD, we have created
step-by-step on screen instructions to help you program your DCP.
All you need to do is follow the instructions as they guide you through
the menu selections and programming options.
Menu table
You can probably program your machine without the User’s Guide.
But to help you understand the menu selections and options that are
found in the DCP programs, use the Menu table on page 3-4.
You can program your DCP by pressing Menu/Set followed by
the menu numbers.
For example to set PAPER TYPEto GLOSSY:
Press Menu/Set, 1, 1 and
Press Menu/Set.
to select GLOSSY.
Memory Storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast and so on) will be lost. You may also have to reset the date
and time.
3 - 1 ON-SCREEN PROGRAMMING
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Navigation key
*Access the menu
*Go to the next menu level
*Accept an option
*Scroll through the current
menu level
*Go back to the previous
menu level
*Go forward to the next
menu level
*Exit the menu
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD scrolls.
Press 1 for General Setup menu
—OR—
SELECT ↑ ↓ & SET
1.GENERAL SETUP
Press 2 for Copy menu
—OR—
SELECT ↑ ↓ & SET
2.COPY
Press 3 for PhotoCapture menu
—OR—
SELECT ↑ ↓ & SET
3.PHOTOCAPTURE
Press 4 for Maintenance menu
—OR—
SELECT ↑ ↓ & SET
4.MAINTENANCE
Press 5 for Print Reports menu
—OR—
SELECT ↑ ↓ & SET
5.PRINT REPORTS
You can scroll more quickly through each
menu level by pressing the arrow for the direction you want on
.
Then set an option by pressing Menu/Set when that option appears
on the LCD.
Then the LCD shows the next menu level.
ON-SCREEN PROGRAMMING 3 - 2
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Press
to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows ACCEPTED.
Use
to scroll backward if you passed your choices or want
to save keystrokes.
The current setting is always the option without a “?”.
3 - 3 ON-SCREEN PROGRAMMING
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Press the Menu numbers.
(ex. Press 1, 1 for)
Paper Type
—OR—
to
to
to
select
accept
select
Options
accept
exit
Main Menu
Submenu
Menu
Descriptions
Page
Selections
1.GENERAL
SETUP
1.PAPER TYPE
—
PLAIN
INKJET
GLOSSY
Sets the type of
paper in the paper
tray.
(4-COLOURor
3-COLOUR)
TRANSPARENCY
2.DATE/TIME
3.VOLUME
—
—
Sets the date and
time.
1.BEEPER
HIGH
MED
LOW
OFF
Adjusts the volume
level of the beeper.
4.LCD
CONTRAST
—
-
-
-
-
-
+
+
+
+
+
Adjusts the contrast
of LCD.
5.POWER SAVE
—
—
ON
OFF
Power save mode.
0.LOCAL
CZECH
HUNGARIAN
POLISH
Allows you to change See
the LCD language. Quick
LANGUAGE
(Notavailablefor
UK machines)
(For Czech,
Hungarian and
Polish)
Setup
Guide
ENGLISH
0.LOCAL
LANGUAGE
(Notavailablefor
UK machines)
(For
Norwegian,
Swedish and
Finnish)
—
NORWEGIAN
SWEDISH
DANISH
FINNISH
ENGLISH
Allows you to change See
the LCD language. Quick
Setup
Guide
The factory settings are shown in Bold.
ON-SCREEN PROGRAMMING 3 - 4
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Press the Menu numbers.
(ex. Press 1, 1 for)
Paper Type
—OR—
to
to
to
select
accept
select
Options
accept
exit
Main Menu
2.COPY
Submenu
Menu
Descriptions
Page
Selections
1.QUALITY
—
NORMAL
BEST
FAST
Selects the copy
quality.
2.BRIGHTNESS
3.CONTRAST
—
-
-
-
-
-
+
+
+
+
+
Adjusts the
brightness
—
-
-
-
-
-
+
+
+
+
+
4.COLOUR
ADJUST
1.RED
2.GREEN
3.BLUE
R:-
R:-
R:-
R:-
R:-
+
Adjusts the amount
of Red in copies.
+
+
+
+
G:-
G:-
G:-
G:-
G:-
+
+
+
+
+
Adjusts the amount
of Green in copies.
B:-
B:-
B:-
B:-
B:-
+
+
+
+
+
Adjusts the amount
of Blue in copies.
The factory settings are shown in Bold.
3 - 5 ON-SCREEN PROGRAMMING
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Press the Menu numbers.
(ex. Press 1, 1 for)
Paper Type
—OR—
to
to
to
select
accept
select
Options
accept
exit
Main Menu
Submenu
Menu
Selections
Descriptions
Page
3.PHOTOCAPTURE 1.PRINT
—
NORMAL
FINE
Selects the print
quality.
QUALITY
PHOTO
2.PRINT SIZE
—
—
(13 X 9 CM)
(15 X 10 CM)
(18 X 13 CM)
(20 X 25 CM)
3.BRIGHTNESS
4.CONTRAST
-
-
-
-
-
+
+
+
+
+
Adjusts the
brightness.
—
-
-
-
-
-
+
+
+
+
+
5.COLOUR
ENHANCE
ON
OFF
1.WHITE
BALANCE
white areas.
-
-
-
-
-
+
+
+
+
+
2.SHARPNESS
Enhances the detail
of the image.
-
-
-
-
-
+
+
+
+
+
3.COLOUR
DENSITY
Adjusts the total
amount of colour in
the image.
-
-
-
-
-
+
+
+
+
+
The factory settings are shown in Bold.
ON-SCREEN PROGRAMMING 3 - 6
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Press the Menu numbers.
(ex. Press 1, 1 for)
Paper Type
—OR—
to
to
to
select
accept
select
Options
accept
exit
Main Menu
Submenu
Menu
Descriptions
Page
Selections
3
.
PHOTOCAPTURE 6.SCAN TO
—
PDF
JPEG
Selects the default
file format for colour
scanning.
(Continued)
CARD
4
.
MAINTENANCE 1.TEST PRINT
—
—
You can print a test
sample page to
check the print
quality and adjust the
Vertical Alignment.
2.CLEANING
—
—
BLACK/CYAN
YELLOW/MAGENTA
ALL
You can select to
clean two colours or
all 4 colours.
3.INK VOLUME
BLACK
CYAN
YELLOW
MAGENTA
You can check the
ink volume that is left
in the cartridge.
5.PRINT
REPORTS
1.HELP
—
—
—
—
You can print lists &
reports.
2.SYSTEM
SETUP
The factory settings are shown in Bold.
3 - 7 ON-SCREEN PROGRAMMING
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Initial setup
4
Getting started
Setting the Paper Type
To get the best print quality, set the DCP for the type of paper you
are using.
1
2
Press Menu/Set, 1, 1.
GENERAL SETUP
1.PAPER TYPE
Press
to select PLAIN, INKJET,
GLOSSYor TRANSPARENCY.
Press Menu/Set
.
3
4
If you selected GLOSSY, press
GLOSSY:4-COLOURor GLOSSY:3-COLOUR.
Press Menu/Set.
to select
The print quality of black ink varies depending on the kind of
glossy paper you are using. Black ink is used when you select
GLOSSY:4-COLOUR. If the glossy paper you are using repels
the black ink, select GLOSSY:3-COLOUR, which simulates black
ink by combining the three ink colours.
Press Stop/Exit.
The DCP ejects paper with printed surfaces face up onto the
paper tray in the front of the machine. When you use
transparencies or glossy paper, remove each sheet immediately
to prevent smudging or paper jams.
INITIAL SETUP 4 - 1
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Setting the Date and Time
If there is a power failure, you may have to reset the date and time.
All other settings will not be affected.
1
2
Press Menu/Set, 1, 2.
GENERAL SETUP
2.DATE/TIME
DATE/TIME
YEAR:20XX
Enter the last two digits of the year.
Press Menu/Set.
3
Enter two digits for the month.
Press Menu/Set.
DATE/TIME
MONTH:XX
(For example, enter 09 for
September, or 10 for October.)
4
5
6
Enter two digits for the day.
Press Menu/Set.
(For example, enter 06).
DATE/TIME
DAY:XX
Enter the time in 24-Hour format.
Press Menu/Set.
(For example, enter 15:25 for 3:25 P.M.)
DATE/TIME
TIME:XX:XX
Press Stop/Exit. The LCD now shows the date and time
whenever the DCP is in Standby mode.
4 - 2 INITIAL SETUP
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Setting the Beeper Volume
You can change the beeper volume. When the beeper is on, the DCP
beeps every time you press a key or make a mistake.
1
Press Menu/Set, 1, 3, 1.
(LOW, MED, HIGHor OFF)
VOLUME
1.BEEPER
2
3
4
Press
to select your option.
Press Menu/Set.
Press Stop/Exit.
Setting the LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid
display. If you are having difficulty seeing the LCD from your position,
we recommend the following contrast settings for improved viewing.
1
2
Press Menu/Set, 1, 4.
GENERAL SETUP
4.LCD CONTRAST
Press
to increase the contrast.
—OR—
Press
to decrease the contrast.
Press Menu/Set.
Press Stop/Exit.
3
SELECT ↑ ↓ & SET
-
+
SELECT ↑ ↓ & SET SELECT ↑ ↓ & SET
-
+
-
+
INITIAL SETUP 4 - 3
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Power Save
Setting Power Save Mode reduces power consumption by turning off
the CPU etc. inside the machine. If Power Save Mode is switched
ON, when the machine is idle for approximately 10 minutes, it drops
into power save mode automatically.
The machine will display SLEEPinstead of the date and time.
1
2
Press Menu/Set, 1, 5.
GENERAL SETUP
5.POWER SAVE
Press
to select ON(or OFF).
Press Menu/Set.
3
Press Stop/Exit.
4 - 4 INITIAL SETUP
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Printing reports
Printing reports
Two reports are available:
Prints the Help List so you can see at-a-glance
how to quickly program your DCP.
PRINT REPORTS
1.HELP
Lists your latest default settings for
GENERAL SETUP.
PRINT REPORTS
2.SYSTEM SETUP
To print a report
1
2
Press Menu/Set, 5.
SELECT ↑ ↓ & SET
5.PRINT REPORTS
Press
to select the report you
want.
Press Menu/Set.
—OR—
Enter the number of the report you want to print.
For example, press 1 to print the Help List.
3
Press Mono Copy or Colour Copy.
INITIAL SETUP 4 - 5
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Making copies
5
Using the DCP as a copier
Your DCP allows you to make high-quality photocopies and
transparencies. Copies can be in black and white or full colour.
Always make sure you have paper in the paper tray before making
copies. Do not pull on the paper while copying is in progress.
Copy Keys
Copy Options
Key
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Single or multiple copies
1
Lift the Document Cover.
Place Originals Face Down
on the Scanner Glass
Document
Guidelines
2
3
Using the document guidelines on the left, center the original
face down on the scanner glass and close the document cover.
Using the dial pad, enter the number of copies you want (up to
99).
For example, press 3 8 for 38 copies.
4
Press Mono Copy or Colour Copy.
The DCP will start scanning the original.
Out of memory message
If the memory becomes full before you are
making copies, the LCD will show this
message:
OUT OF MEMORY
PLAIN NORMAL
If the OUT OF MEMORYmessage appears, press Stop/Exit to
cancel. You will need to clear some jobs from the memory before you
can continue.
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Using Copy Options key
(Temporary Settings)
When you want to change the settings only for the next copy, use the
Copy Options key.
Copy Options Key
You can use different combinations. For example, if you want to copy
a photograph on glossy paper with best print quality, press
Copy Options to select BESTin the Quality setting and GLOSSYin
the Paper Type setting.
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Press
Copy
Menu Selections
Options
Factory
Setting
Page
Options
select
select
QUALITY
FAST/NORMAL/BEST
NORMAL
100%
ENLARGE/REDUCE
25%/50%/78%/94%/
100%/104%/150%/
200%/400%/MANUAL
PAPER TYPE
PLAIN/INK JET/
GLOSSY(4-COLOUR
or 3-COLOUR)/
PLAIN
TRANSPARENCY
PAPER SIZE
BRIGHTNESS
PAGE LAYOUT
A4/10(W)×15(H)CM A4
-
+
-
+
OFF(1 IN 1)/
2 IN 1/4 IN 1/
POSTER
OFF
(1 IN 1)
NO. OF COPIES:01 NO. OF COPIES:01 01
(01-99)
After you finish choosing settings using
the Copy Options key, the LCD shows:
PRESS COPY OR
↓ FOR NEXT OPT.
↑
Press
to select more settings.
—OR—
Press Mono Copy or Colour Copy
if you’re finished choosing settings.
These settings are temporary, and the DCP returns to its default
settings 60 seconds after it finishes copying. If you want to reuse
these temporary settings, you must start copying the next
original on the scanner glass before the 60 seconds expire.
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No. of Copies
1
2
Place the original face down on the scanner glass.
Press Copy Options and
select NO. OF COPIES:01.
to
SELECT ↑ ↓ & SET
NO. OF COPIES:01
3
Press the number of copies using
the dial pad.
Press Menu/Set
.
To start copying now, press Mono Copy or Colour Copy
.
—OR—
Press
for more settings.
Quality
1
2
Place the original face down on the scanner glass.
Press Copy Options and
select QUALITY.
to
QUALITY
NORMAL
Press Menu/Set.
3
4
Press
Press Menu/Set
To start copying now, press Mono Copy or Colour Copy
to select NORMAL, FASTor BEST.
.
.
—OR—
Press
for more settings.
NORMAL
FAST
Recommended mode for ordinary printouts. Good
copy quality with adequate copy speed.
Fast copy speed and lowest ink consumption. Use
FASTto save time (documents to be proof-read,
large documents or many copies).
BEST
Use this mode to copy precise images such as
photographs. BESTuses the highest resolution and
slowest speed.
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Enlarge/Reduce
You can select the following enlargement or reduction ratios.
MANUALallows you to enter a ratio from 25% to 400%.
Press Copy Options 25%
50%
78%
94%
100%
and
104%
to select
150%
ENLARGE/REDUCE
200%
400%
MANUAL
1
2
Place the original face down on the scanner glass.
Press Copy Options and
select ENLARGE/REDUCE.
Press Menu/Set.
to
ENLARGE/REDUCE
100%
3
Press
Press Menu/Set.
to select the enlargement or reduction ratio you want.
—OR—
You can select MANUALand press Menu/Set.
Use the dial pad to enter an enlargement or reduction ratio from
25%to 400%.
Press Menu/Set.
(For example, press 5 3 to enter 53%.)
4
Press Mono Copy or Colour Copy.
—OR—
Press
for more settings.
Special Copy Options (2in1, 4in1 or Poster) are not available
with Enlarge/Reduce.
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Paper Type
You can change the paper type only for the next copy. Select the
type of media that you are using to get the best print quality.
1
2
Place the original face down on the scanner glass.
Press Copy Options and
Press Menu/Set.
to select PAPER TYPE.
3
Press
to select the type of paper you are using (PLAIN,
INKJET, GLOSSYor TRANSPARENCY).
Press Menu/Set.
4
If you selected GLOSSY, press
GLOSSY:4-COLOURor GLOSSY:3-COLOUR.
Press Menu/Set.
to select
The print quality of black ink depends on the type of glossy
paper you are using. Black ink is used when you select
GLOSSY:4-COLOUR. If the glossy paper you are using repels
the black ink, select GLOSSY:3-COLOUR, which simulates black
ink by combining the three ink colours.
5
Press Colour Copy (or Mono Copy).
—OR—
Press
for more settings.
You can change the default Paper Type setting at any time.
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Paper Size
You can change the paper size setting only for the next copy.
You can copy only on A4 and Post Card (10X15) paper.
1
2
Place the original face down on the scanner glass.
Press Copy Options and
Press Menu/Set.
to select PAPER SIZE.
3
Press
to select the size of paper you are using
(A4or 10(W)×15(H)CM).
Press Menu/Set.
4
Press Mono Copy or Colour Copy.
—OR—
Press
for more settings.
Brightness
You can adjust the copy brightness to make copies darker or lighter.
1
2
Place the original face down on the scanner glass.
Press Copy Options and
select BRIGHTNESS.
Press Menu/Set.
to
BRIGHTNESS
-
+
3
4
Press
—OR—
Press
to make a lighter copy.
to make a darker copy.
Press Menu/Set.
Press Mono Copy or Colour Copy.
—OR—
Press
for more settings.
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Page Layout
You can save paper by copying either two or four pages onto one
page, or you can make a poster size copy.
1
2
Place the original face down on the scanner glass.
Press Copy Options and
Press Menu/Set.
to select PAGE LAYOUT.
3
Press
(or OFF (1 IN 1)).
Press Menu/Set.
to select 2 IN 1, 4 IN 1, POSTER
4
5
Press Mono Copy or Colour Copy.
The DCP starts scanning the first page.
If you selected 2 IN 1or 4 IN 1in
Step 3, insert the next page onto the
scanner glass.
NEXT:PRESS SET
END:PRESS COPY
Press Menu/Set.
Repeat Step 5 for each page of the original.
6
After all the pages of the original have been scanned,
press Mono Copy or Colour Copy to end.
2 in 1
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4 in 1
Poster
You can make a poster
size copy of a
photograph.
For 2 in 1 or 4 in 1 copies, you cannot change the enlargement
or reduction ratio or print on glossy paper.
For colour 2 in 1 or 4 in 1 copies, you can use A4 size paper.
You cannot make more than one copy.
For poster copies, you cannot make more than one copy or use
the Enlarge/Reduce setting.
MAKING COPIES 5 - 10
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Changing the default copy settings
You can adjust the copy settings that are shown in the chart. These
settings will stay until you change them again.
Submenu
Menu Selections
Options
Factory Settings
1.QUALITY
—
NORMAL
BEST
NORMAL
FAST
2.BRIGHTNESS
3.CONTRAST
—
—
-
-
-
-
-
+
+
+
+
+
-
+
+
-
-
-
-
-
+
+
+
+
+
-
4.COLOUR ADJUST 1.RED
R:-
R:-
R:-
R:-
R:-
+
+
+
+
+
R:-
G:-
B:-
+
+
+
2.GREEN
G:-
G:-
G:-
G:-
G:-
+
+
+
+
+
3.BLUE
B:-
B:-
B:-
B:-
B:-
+
+
+
+
+
5 - 11 MAKING COPIES
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Copy Quality
1
2
Press Menu/Set, 2, 1.
Press
to select NORMAL, BEST
COPY
1.QUALITY
or FAST.
Press Menu/Set.
3
Press Stop/Exit.
Brightness
1
2
Press Menu/Set, 2, 2.
Press
to make a lighter copy.
COPY
2.BRIGHTNESS
—OR—
Press
to make a darker copy.
Press Menu/Set.
3
Press Stop/Exit.
Contrast
You can change the contrast to help an image look sharper and more
vivid.
1
2
Press Menu/Set, 2, 3.
Press
to increase the contrast.
COPY
3.CONTRAST
—OR—
Press
to decrease the contrast.
Press Menu/Set.
3
Press Stop/Exit.
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Colour Adjustment
1
2
Press Menu/Set, 2, 4.
COPY
4.COLOUR ADJUST
Press
to select RED, GREENor
BLUE.
Press Menu/Set.
3
4
Press
—OR—
Press
to increase the colour saturation.
to decrease the colour saturation.
Press Menu/Set.
Return to Step 2 to select the next colour.
—OR—
Press Stop/Exit.
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Legal limitations
Colour reproductions of certain documents are illegal and may result
in either criminal or civil liability. This memorandum is intended to be
a guide rather than a complete listing of every possible prohibition. In
case of doubt, we suggest that you check with counsel as to any
particular questionable documents.
The following are examples of documents which should not be
copied:
■ Paper money
■ Bonds or other certificates of indebtedness
■ Certificates of Deposit
■ Armed Forces Service or Draft papers.
■ Passports
■ Postage Stamps (cancelled or uncancelled)
■ Immigration Papers
■ Welfare documents.
■ Cheques or Drafts drawn by Governmental Agencies.
■ Identification Documents, badges or insignias.
■ Licences and Certificates of Title to motor vehicles.
Copyrighted works cannot be copied. Sections of a copyrighted work
can be copied for ‘fair use.’ Multiple copies would indicate improper
use.
Works of art should be considered the equivalent of copyrighted
works.
MAKING COPIES 5 - 14
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Walk-Up PhotoCapture
Center™
6
Introduction
Your Brother DCP includes three media drives (slots) to use with
popular digital camera media: CompactFlash®, SmartMedia® and
Memory Stick®.
CompactFlash®
SmartMedia®
Memory Stick®
The PhotoCapture Center™ feature lets you print digital photos from
your digital camera at high resolution to get photo quality printing.
PhotoCapture Center™ requirements
To avoid error conditions, please remember:
■ The DPOF file on the media card must be in a valid format.
■ The image file extension must be .JPG (Other image file
extensions .JPEG, .TIF, .GIF and so on will not be recognized).
■ Walk-up PhotoCaputure Center™ printing must be performed
separately from PhotoCapture Center™ operations using the PC.
(Simultaneous operation is not available.)
■ IBM Microdrive™ is not compatible with the DCP.
■ The DCP can read up to 999 files in a media card.
■ Use only Smart media cards with a 3.3 voltage.
When printing the INDEX or IMAGE, the PhotoCapture Center™
will print all the valid images, even if one or more images have
been corrupted. A portion of the corrupted image may be printed.
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Basic flow
1
Insert the media card firmly into the media drive (slot).
2
Print the index (Thumbnails) of all the images on your media
card by pressing Print Index. The images will be numbered.
3
To print the images, press Print Image.
You can change the settings for printing images, such as the number
of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness
and Colour Enhancement by pressing Optionskey.
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Getting started
There are separate slots on your DCP, for a CompactFlash®
card, a SmartMedia® card and a Memory Stick®.
Use only Smart media cards with a 3.3 voltage.
The left slot is for a CompactFlash® Card, the middle slot is for a
Memory Stick® and the right is for a SmartMedia® Card.
Firmly insert the card into the appropriate slot.
CompactFlash®
SmartMedia®
Memory Stick®
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Media Card Indicator Lights:
■ LED light is ON, the media card is inserted properly.
■ LED is OFF, the media card is not properly inserted.
■ LED is BLINKING, the media card is being read or written to.
Do NOT unplug the power cord or remove the media card from
the media drive (slot) while the DCP is reading or writing to the
card (LED is blinking). You will loose your data or damage
the card.
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The DCP can only read one Media card at a time so do not insert
more than one card. The settings that you want to use with the card
will be kept until you take out the media card from the drive (slot),
print images or press Stop/Exit.
1
2
Insert the media card firmly into the media drive (slot).
When you insert your media card
C.FLASH ACTIVE
Press PhotoCapture for ---
into the proper slot, the LCD shows.
The media active message will be shown for 60 seconds and
then the display will return to standby mode.
Even in that case, you can enter the Photo Capture mode by
pressing Photo Capture.
3
Press Options.
The LCD shows:
CHANGE SETTINGS
NO. OF COPIES:01
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Printing the Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as
No.1, No.2, No.3, and so on).
It does not recognize any other numbers or file names that your
digital camera or PC have used to identify the pictures. You can print
a thumbnail page (Index page with 6 or 4 images per line). This will
show all the pictures on the media card.
1
Make sure you inserted the media card. (See page 6-3.)
Press Print Index.
2
Press
to select
PRINT INDEX
6 IMAGES/LINE
6 IMAGES/LINEor
4 IMAGES/LINE.
Press Menu/Set.
Index
Index
4 Images/line
6 Images/line
3
Press Colour Copy to start printing.
Print time for 4 Images/line will be slower than 6 Images/line, but
the quality is better. To print an image, see the next page.
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Printing images
Before you can print an individual image, you have to know the
image number.
Print the Index first.
1
2
Make sure you inserted the media
card. (See page 6-3.)
Press Print Image.
Use the dial pad to enter the image
number that you want to be printed
from the Index page (Thumbnails).
Press Menu/Set.
ENTER & SET KEY
IMG:
ENTER & SET KEY
IMG:1,3,6
Repeat this step until you have entered all the image numbers
that you want to print.
You can enter all the numbers at one time by using the
key for
a comma or the # key for hyphen.
(For example, Enter 1 3 6 - to print images No.1, No.3 and
No.6. Enter 1#5 to print images No.1 to No.5).
3
4
After you have selected all the
image numbers.
Press Menu/Set twice.
PRESS COLOUR CPY
FOR PRINTING
The LCD shows:
To print, press Colour Copy.
—OR—
To change settings, press Options.
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Changing the settings for printing images
You can change the settings for the number of Copies, Paper Type,
Paper & Print Size, Print Quality, Brightness and Colour
Enhancement only for the next printed image.
Menu Selections
Options (1)
Options (2)
01-99
—
Factory Page
Setting
NO. OF COPIES:
XX
—
01
PAPER TYPE
PLAIN
PLAIN
INK JET
GLOSSY
GLOSSY:4-COLOUR
GLOSSY:3-COLOUR
TRANSPARENCY
A4
—
PAPER&PRINT
SIZE
PRINT SIZE
13X9CM
A4
15X10CM
18X13CM
20X25CM
10(W)X15(H)CM
ORIENTATION
PORTRAIT
LANDSCAPE
LANDSCAPE
PRINT QUALITY NORMAL
—
FINE
FINE
PHOTO
BRIGHTNESS
-
-
-
-
-
+
+
+
+
+
—
-
+
COLOUR ENHANCE ON
OFF
—
OFF
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Menu selections
Make sure you have entered the image number that you want to
be printed. (See page 6-7.)
Number of Copies
5
6
7
Press
Press Menu/Set.
Use the dial pad to enter the number of copies you want.
Press Menu/Set.
Press Colour Copy to print.
—OR—
to select NO. OF COPIES:01.
Press
for more settings.
Paper Type
5
Press
Press Menu/Set.
to select PAPER TYPE.
6
Press
to select the type of paper you are using,
(PLAIN, INK JET, GLOSSYor TRANSPARENCY).
Press Menu/Set.
7
8
If you selected GLOSSY, press
GLOSSY:4-COLOURor GLOSSY:3-COLOUR.
Press Menu/Set.
to select
The print quality of black ink depends on the type of glossy
paper you are using. Black ink is used when you select
4-COLOUR.
If the glossy paper you are using repels the black ink, select
3-COLOUR, which simulates black ink by combining the three
ink colours.
Press Colour Copy to print.
—OR—
Press
for more settings.
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Paper and Print Size
Make sure you have done Steps 1 to 4 on page 6-7.
5
6
Press
Press Menu/Set.
Press
(A4or 10(W)X15(H)CM).
Press Menu/Set.
to select PAPER&PRINT SIZE.
to select the size of the paper you are using
7
If you select A4, press
Press Menu/Set, and go to Step 11.
to select the print size
Printed Position
1 13X9CM
2 15X10CM
3 18X13CM
4 20X25CM
—OR—
If you selected 10(W)X15(H)CMfor PRINT SIZE, go to Step 8.
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8
Load the post card with the top edge down and print side is
towards you.
Print side
9
Check the printed thumbnail image on the index sheet.
Index
Landscape image
Portrait image
Some images taken by some cameras have the orientation
information.
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10 Press
to select LANDSCAPEor PORTRAIT.
Press Menu/Set.
The result of the output (10 (W) x 15 (H) cm)
LANDSCAPE
PORTRAIT
Portrait Image
Landscape Image
11 Press Colour Copy to print.
—OR—
Press
for more settings.
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Print Quality
5
Press
Press Menu/Set.
to select PRINT QUALITY.
6
Press
Press Menu/Set.
to select NORMAL, FINEor PHOTO.
NORMAL
Recommended mode for ordinary printouts. Good print quality
with adequate print speed.
FINE
Better print quality than normal and faster copy speed than
PHOTO.
PHOTO
Use this mode to print precise images such as photographs.
PHOTOuses the highest resolution and slowest speed.
7
Press Colour Copy to print.
—OR—
Press
for more settings.
Brightness
Make sure you have done Steps 1 to 4 on page 6-7.
5
6
Press
Press Menu/Set.
Press
—OR—
Press
to select BRIGHTNESS.
to make a lighter print.
to make a darker print.
Press Menu/Set.
7
Press Colour Copy to print.
—OR—
Press
for more settings.
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Colour Enhancement
You can turn on the colour enhancement feature to print more vivid
images.
If you want to customize the White Balance, Sharpness or
5
6
7
Press
Press Menu/Set.
Press
Press Menu/Set.
Press Colour Copy to print.
—OR—
to select COLOUR ENHANCE.
to select ON(or OFF).
Press
for more settings.
■ The PhotoCapture Center™ prints only in colour. Black &
White printing and Enlargement/Reduction is not available
when using this feature.
■ The PhotoCapture Center™ returns to its default setting
when you take out the media card, print images or press
Stop/Exit.
DPOF printing
DPOF stands for Digital Print Order Format.
Major Digital Camera manufacturers (Canon Inc., Eastman Kodak
Company, Fuji Photo Film Co. Ltd. and Matsushita Electric Industrial
Co., Ltd. and Sony Corporation.) created this standard to make it
easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to
select on the Digital Camera display the images and number of
copies you want to print.
When the memory card (CompactFlash®, SmartMedia® or Memory
Stick®) with DPOF information is put into your DCP, you can print the
selected image easily.
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1
Insert your media card into the
appropriate drive (slot).
C.FLASH ACTIVE
Press Photo Capture key ---
The media active message will be shown for 60 seconds and
then the display will return to standby mode.
2
3
Press Print Image.
If there is a DPOF file on the card,
the LCD shows:
DPOF PRINT
1.YES 2.NO
4
Press 1 to select 1.YES.
PRESS COLOUR CPY
FOR PRINTING
If you want to print an Index (thumbnails) or choose the images
and their print options now, select 2.NO.
5
Press Colour Copy to print.
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Changing the default settings
You can adjust the Print Quality, Print Size, Brightness, Contrast,
Colour Enhance and Scan to Card settings, that are shown in the
chart. These settings will remain set until you change them again.
Press Menu/Set, 3, followed by the number of the setting you want
to change. (See details on the following pages.)
Submenu
Menu
Options (1)
Options (2)
Factory Settings
Selections
1.PRINT QUALITY
—
NORMAL
FINE
—
FINE
PHOTO
2.PRINT SIZE
3.BRIGHTNESS
—
13×9CM
15×10CM
18×13CM
20×25CM
—
—
15×10CM
—
—
ON
-
-
-
-
-
-
-
-
-
-
+
+
+
+
+
+
+
+
+
+
-
+
+
4.CONTRAST
—
-
5.COLOUR
ENHANCE
1.WHITE BALANCE
-
+
+
+
+
+
+
+
+
+
+
+
+
+
+
+
(-
(-
(-
+)
-
-
-
-
2.SHARPNESS
-
+)
+)
-
-
-
-
3.COLOUR
DENSITY
-
-
-
-
-
OFF
—
—
—
OFF
PDF
6.SCAN TO CARD
—
PDF
JPEG
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Print Quality
1
2
Press Menu/Set, 3, 1.
PHOTOCAPTURE
1.PRINT QUALITY
Press
to select NORMAL, FINEor
PHOTO
.
Press Menu/Set.
3
Press Stop/Exit.
Print Size
1
2
Press Menu/Set, 3, 2.
Press to select 13
15 10CM 18 13CMor 20
PHOTOCAPTURE
2.PRINT SIZE
×
9CM
,
×
,
×
×25CM.
Press Menu/Set.
3
Press Stop/Exit.
Brightness
1
2
Press Menu/Set, 3, 3.
PHOTOCAPTURE
3.BRIGHTNESS
Press
to make a lighter print.
—OR—
Press
to make a darker print.
Press Menu/Set.
3
Press Stop/Exit.
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Contrast
You can choose the contrast setting. More Contrast will make an
image look sharper and more vivid.
1
2
Press Menu/Set, 3, 4.
PHOTOCAPTURE
4.CONTRAST
Press
to increase the contrast.
—OR—
Press
to decrease the contrast.
Press Menu/Set.
3
Press Stop/Exit.
Colour Enhancement
1
2
Press Menu/Set, 3, 5.
PHOTOCAPTURE
5.COLOUR ENHANCE
Press
to select ON(or OFF).
Press Menu/Set.
If you select ON, you can customize the White Balance,
Sharpness or Colour Density.
3
If you selected ON,
Press
to select WHITE BALANCE.
Press Menu/Set.
—OR—
To skip the White Balance.
Press
to select SHARPNESSor COLOUR DENSITY.
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4
5
Press
Press Menu/Set.
Repeat Step 4 and Step 5 to adjust the degree of Sharpness
and Colour Density.
—OR—
to adjust the degree of White Balance.
Press Stop/Exit.
■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, Camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other colour. By using this adjustment you
can correct this effect and bring the white areas back to pure
white.
■ Sharpness
This setting enhances the detail of an image. It is similar to
adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then
adjust the sharpness.
■ Colour Density
This setting adjusts the total amount of colour in the image. You
can increase or decrease the amount of colour in an image to
improve a washed out or weak picture.
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Understanding the Error Messages
Once you are familiar with the types of errors that can occur while
you’re using the PhotoCapture Center™, you can easily identify and
troubleshoot any difficulties.
When an error message appears on the LCD, the DCP will beep to
get your attention.
MEDIA ERROR—This message will appear if you insert a media card
that is either bad or not formatted, or when there is a problem with
the media drive. To clear this error, take out the media card.
NO FILE—This message will appear if you select PHOTOCAPTURE
and the media card in the drive (slot) does not contain a .JPG file.
OUT OF MEMORY—This message will appear if you are working with
images that are too large for the DCP’s memory.
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Using the DCP as a printer
7
Using the Brother DCP-4020C printer
driver
A Printer Driver is software that translates data from the format used
by a computer into the format required by a particular printer, using
a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the
drivers first by following the Quick Setup Guide. Also, the latest printer
driver can be downloaded from the Brother Solutions Center at:
Features
This DCP offers many features you’ll find in a high quality ink jet
printer.
Fast Printing Speed—Using Fast mode, you can print up to 11
pages per minute in full colour, and up to 13 pages per minute in
black.
Brilliant High Quality Output
resolution on glossy paper gives you highest resolution output.
Beautiful Elaborate Output You can use 2 in 1, Watermark
—Printing at 2400 x 1200 dpi
—
printing, Colour Enhancement technology and other features to get
high quality printouts.
Low Running Cost
ink, you will only have to replace the cartridge that’s empty.
USB Universal Serial Bus Interface provides fast communication
—Whenever you run out of a particular colour
—
with your computer.
Straight Paper Path—The DCP can print on many types of paper.
Plain paper, inkjet paper, glossy paper, transparencies and
envelopes. Use the appropriate type of paper to avoid paper jams.
For complete information about what kinds of paper to use with the
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Choosing the right type of paper
To get high quality printing using your DCP, it’s very important to
select the right type of paper. Be sure to read Chapter 2 Paper in this
Guide before you select and purchase paper for the DCP.
How to print your document
When the DCP receives data from your computer, it begins printing
by picking up paper from the paper tray. The paper tray can feed
many types of paper and envelopes.
1
From your computer select the Print command.
If your computer is also connected to any other printers, select
Brother DCP-4020C USB Printer as your printer driver from
the Print or Print Settings menu in your software application, and
then click on OK to begin printing.
2
3
Your computer sends a print command and data to the DCP.
The LCD shows RECEIVING DATA.
When the DCP finishes printing all the data, the display will
return to standby mode.
You can select the paper size, and orientation in your
application software.
If your application software does not support your custom paper size,
select the next larger paper size.
Then adjust the print area by changing the right and left margins in
your application software.
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Simultaneous printing
Your DCP can print from your computer while scanning a document
into the computer. However, when the DCP is copying, it pauses the
PC printing operation, and resumes when copying is complete.
Clearing data from the memory
If the LCD shows DATA REMAINS, you can clear the data that is left
in the printer memory by pressing Stop/Exit.
Checking the Print Quality
If you want to check the print quality and find out how to improve it,
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Printer driver settings
8
(Windows® Only)
Printer driver settings
You can change the following printer settings when you print from
your computer:
■ Media Type/Quality (Speed)
■ Page Layout
■ Near Edge Print
■ Colour Matching/Halftone Pattern
■ Colour Enhancement
■ Scaling
■ Watermark
■ Print Date & Time
■ Quick Print Setup
How to access the printer driver settings
1
2
Select Print from the File menu in your application software.
Select Brother DCP-4020C USB Printer as your printer and
click Properties. The Brother DCP-4020C USB Printer dialog
box will appear.
The way you access the printer driver settings depends on your
operating system and software applications.
The screens shown in this section are from Windows® 98
Second Edition. The screens on your Computer may vary
depending on your Windows Operating System.
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Basic tab
1*
*
2*
3*
1
2
Select the Media Type and Quality.
Select the Paper Size, Page Layout, Border Line (if any),
Orientation, number of Copies, the page order and Near Edge
Print.
3
Click the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then
click the Apply button.
* This area shows the current settings of Quality, Paper Size,
Page Layout, Orientation, Collate/Reverse Order and Near
Edge Print and Colour/Greyscale.
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Media Type
To achieve the best print results, the media being printed on should
be selected in the driver. The DCP changes the way it prints,
depending on the selected media type.
Plain Paper
Inkjet Paper
Glossy Paper (4 colour)
Glossy Paper (3 colour)
Transparencies
The print quality of black ink depends on the type of glossy
paper you are using. Black ink is used when you select Glossy
Paper (4 colour). If the glossy paper you are using repels the
black ink, select Glossy Paper (3 colour), which simulates black
ink by combining the three ink colours.
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Quality
The quality selection allows you to choose the print resolution you
want for your document. Print quality and speed are related. The
higher the quality the longer it will take to print the document. The
quality selections that are available will vary depending on the media
type you select.
■ Photo: 2400 x 1200 dpi. Use this mode to print precise images
such as photographs. This is the highest resolution and slowest
speed.
■ S.Fine (Super Fine): 1200 x 1200 dpi. Use this mode to print
precise text and photographs. Since the print data is much larger
than normal mode, the processing time, data transfer time and
print time will be longer.
■ Fine: 600 x 600 dpi. Better print quality than Normal mode and
faster print speed than Super Fine.
■ Normal: 600 x 300 dpi. Good print quality with typical print speed.
■ Fast: 600 x 150 dpi. The fastest print mode and the lowest ink
consumption. Use this mode to print large volume documents or
a document for proofing.
Media Type
Plain Paper
Inkjet Paper
Colour/
Greyscale
Print Quality Selection
Colour/
Greyscale
Fast, Normal, Fine, S.Fine
Colour
Fine, S.Fine, Photo
Fine, S.Fine, Photo
S.Fine, Photo
Greyscale
Glossy Paper (4 or 3 colour) Colour
Greyscale
Colour/
Greyscale
S.Fine, Photo
Transparencies
Fine, S.Fine
The factory settings are shown in bold.
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Bi-Directional Printing
When Bi-Directional Printing is selected, the print heads print in
both directions and offer faster print speeds. When not selected, the
print heads will only print in one direction to provide higher quality
printouts.
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Paper Size
The Paper Size selection provides a large selection of standard
paper sizes. If you wish, you can create a custom size ranging from
89 x 127 mm to 216 x 355.6 mm. From the drop-down box, select the
Paper Size you are using.
You can enter custom size by selecting User Defined. Select the
proper paper thickness to improve the quality of your output.
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Page Layout
The Page Layout selection can reduce the image size of a page
allowing multiple pages to be printed on one sheet of paper or
enlarging the image size for printing one page on multiple sheets of
paper. If you are using Windows® 98/98SE/Me, the 4 in 1 layout is
not available.
Border Line
When printing multiple pages on one sheet with the Page Layout
feature, you can choose to have a solid border, dashed border or no
border around each page on the sheet.
Orientation
Orientation selects the position of how your document will be printed
(Portrait or Landscape).
Portrait (Vertical)
Landscape (Horizontal)
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Copies
The Copies selection sets the number of copies that will be printed
(1 to 999).
Collate
With the Collate check box selected, one complete copy of your
document will be printed and then repeated for the number of copies
you selected. If the Collate check box is not selected, then each
page will be printed for all the copies selected before the next page
of the document is printed.
Reverse Order
Reverse Order prints the pages of your document in the opposite
order.
Near Edge Print
Near Edge Print feature expands the printable area at the edge of
the paper up to 0.5 mm. Print time will be slightly slower. Available
for Letter, A4, Postcard and Index Card paper.
Not available for transparencies.
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Colour
Colour/Greyscale
This selection allows a colour document to be printed in black and
white using grey scale.
Image Type
The printer driver will select the most suitable colour matching and
half tone method, depending on your image type. Generally, text and
business graphics are printed vividly and photographic images are
printed softly.
■ Auto: The printer driver automatically selects the image type.
■ Photo: Select this mode for photographic images.
■ Graphics: Select this mode for documents that contain text or
business graphics (charts or clip art).
■ Custom: If you want to select the colour matching and halftone
method, manually select this mode.
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Custom Image Type
You can select the colour matching method manually. Select the
best one for your document.
Match Monitor
Colour is adjusted to get the closest colour match to the PC
monitor.
■ Natural: Suitable for photographic images. The colour is
adjusted to print a more natural colour.
■ Vivid: Suitable for business graphics such as charts, graphics
and text. The colour is adjusted to give more vivid colour.
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Halftone Pattern
The DCP can use two methods (Diffusion or Dither) to arrange
where to place dots to express halftones. There are some predefined
patterns set for this and you can select which one to use for your
document. Select the appropriate method.
■ Diffusion: Dots are placed at random to create the halftones.
This method of printing is more suitable for printing photographs
that have delicate shades and graphics.
■ Dither: Dots are arranged in a pre-defined pattern to make
halftones. This type of printing is more suitable to printing
graphics that have definite colour boundaries or for printing
charts such as business charts.
Some halftone settings cannot be selected with certain
combinations of Media Type and Quality selections.
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Colour Enhancement
Selecting Colour Enhancement enables the Colour Enhancement
feature. This feature analyzes your image to improve quality
sharpness, white balance and colour density. This process may take
several minutes depending on the size of the image and the
specifications of your computer.
■ Colour Density
This setting adjusts the total amount of colour in the image. You
can increase or decrease the amount of colour in an image to
improve a washed out or weak picture.
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■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other colour. By using this adjustment you
can correct this effect and bring the white areas back to pure white.
■
Sharpness
This setting enhances the detail of an image. It is similar to adjusting
the fine focus on a camera. If the image is not in true focus and you
cannot see the fine details of the picture, then adjust the sharpness.
■ Auto Image Enhance
This setting allows individual adjustment of picture settings to
improve the printed image and analyzes data from surrounding or
neighboring pixels in the original.
■ Brightness
This setting adjusts the brightness of the whole image. To darken
or lighten the image move the scroll bar to the left or right.
■ Contrast
This setting adjusts the contrast of an image. This will make
darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the
contrast when you want an image to be more subdued.
■ Red
Increases the intensity of the Red colour to make the image more
red.
■ Green
Increase the intensity of the Green colour to make the image
more green.
■ Blue
Increase the intensity of the Blue colour to make the image more
blue.
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Scaling
You can change the print size of your document with the Scaling
feature.
■ Check Off if you want to print the document as it appears on your
screen.
■ Check Fit to Paper Size, if your document has an unusual size,
or if you have only the standard size paper.
■ Check Free if you want to reduce the size.
■ Check Mirror Print to reverse the data from left to right.
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Watermark
You can place a logo or text into your document as a Watermark.
You can select one of the preset Watermarks, or you can use a
bitmap file or text file that you have created.
Check Use Watermark, and then select the watermark you want to
use.
In background
Check In background with the Watermark to print the watermark
image in the background of your document. If this feature is not
checked then the Watermark will be printed on top of your document.
In Outline Text (Windows® 2000 Professional/XP Only)
Check In Outline Text if you only want to print an outline of the watermark.
Print Watermark
The Print Watermark feature offers the following print choices:
■ On all pages
■ On first page only
■ From second page
■ Custom
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Watermark Style
You can change the Watermark’s size and position on the page by
selecting the Watermark, and clicking the Edit button. If you want to
add a new Watermark, click the New button, and then select Text or
Bitmap in the Watermark Style.
■ Watermark Text
Enter your Watermark text into the Text Box, and then select the
Font, Size, Colour and Style.
■ Watermark Bitmap
Enter the file name and location of your bitmap image in the File
box, or Browse for the file location. You can also set the scaling
size of the image.
■ Position
This setting offers you the control for where the Watermark is to
be positioned on the page.
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Print Date & Time
When enabled the Print Date and Time feature will print the date
and time on your document from your computer’s system clock.
Click the Setting button to change the Date and Time format, and
the Position and Font. To include a background with the Date and
Time, select Opaque. When Opaque is selected, you can click on
the Colour button to change the colour of the Date and Time
background.
The Date and Time in the selection box shows the format that will
be printed. The actual Date and Time printed on your document
is automatically retrieved from the settings of your computer.
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Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver
settings. To view the settings, simply click your mouse button on the
task tray icon. This feature can be set to ON or OFF from the Device
Options.
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Support tab
The Support Tab provides driver version and setting information. In
addition there are links to the Brother Solutions Center and the
Driver Update Web sites.
Click the Support tab to display the following screen:
Brother Solutions Center
The Brother Solutions Center is a Web site offering information
about your Brother product including FAQs (Frequently Asked
Questions), User Guides, Driver Updates and Tips for using your
machine.
Web Update
Web Update checks the Brother web site for updated drivers, and
automatically downloads and updates the printer driver on your
computer.
Check Setting
The Check Setting selection displays a list of your current driver
settings.
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How to scan using
Windows®
9
The scanning operations and drivers will be different depending
on your operating system.
For Windows® 98/98SE/Me and 2000 Professional
The DCP uses a TWAIN Compliant driver for scanning
For Windows® XP
Use Windows® Imaging Acquisition (WIA) for scanning
For ScanSoft®, PaperPort® and TextBridge® OCR
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Scanning a document
(For Windows® 98/98SE/Me and
2000 Professional)
TWAIN compliant
The Brother MFL-Pro Suite includes a TWAIN compliant scanner
driver. TWAIN drivers meet the standard universal protocol for
communicating between scanners and software applications. This
means that not only can you scan images directly into the
PaperPort® viewer that Brother included with your DCP, but you can
also scan images directly into hundreds of other software
applications that support TWAIN scanning. These applications
include popular programs like Adobe® Photoshop®, Adobe®
PageMaker®, CorelDraw® and many more.
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How to access the Scanner
1
Open the software application (ScanSoft® PaperPort®) to scan
a document.
The instructions for scanning in this Guide are for when you use
ScanSoft® PaperPort® 8.0 SE.
2
3
4
Select Scan from the File drop-down menu or select the Scan
button. The Scan pane appears in the left panel.
Select TWAIN_32 Brother MFL Pro Scanner from the
Scanner drop-down list box.
Click the Scan button.
The TWAIN_32 Brother MFL Pro Scanner Setup dialog box
will appear:
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Scanning a document into the PC
You can scan a whole page
—OR—
scan a portion of the page after pre-scanning the document.
Scanning a whole page
1
2
Place the original face down on the scanner glass.
Adjust the following settings, if required, in the Scanner window:
■ Scan (Image Type)
■ Resolution
■ Scan Type
■ Brightness
■ Contrast
■ Document Size
After you select a document size, you can adjust the scanning
area further by clicking the left mouse button and dragging it.
This is required when you want to crop an image when
scanning.
3
Click the Start button in the scanner window.
When scanning is completed, click Cancel to return to the
PaperPort® window.
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PreScanning to crop a portion you want to scan
The Pre-Scan button is used to preview an image for cropping any
unwanted areas from the image. When you are satisfied with the
preview, click the Start button in the scanner window to scan the
image.
1
Place the original face down on the scanner glass.
Scanning area
2
3
Select the settings for Scan (Image Type), Resolution, Scan
Type, Brightness, Contrast and Document Size, as needed.
In the TWAIN_32 Brother MFL Pro Scanner Setup dialog box,
click the PreScan button.
The entire original will be scanned into the PC and will appear in
the Scanning Area.
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4
Select the portion you want to scan by clicking the left mouse
button and dragging it.
Scanning area
If you enlarge the image using
button, you can then use the
button to restore the image to its former size.
5
6
Click Start.
This time only the selected area of the original will appear in the
PaperPort® window (or your software application window).
In the PaperPort® window, use the options available to refine the
image.
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Settings in the Scanner window
Scan (Image Type)
Select the image type of output from Photo, Web or Text.
Resolution and Scan Type will be altered for each default setting.
The default settings are:
Image Type
Resolution
Scan Type
24-bit colour
24-bit colour
Photo
Web
Select for scanning photo images. 300 x 300 dpi
Select for attaching the scanned
image to web pages.
100 x 100 dpi
200 x 200 dpi
Text
Select for scanning text
documents.
Black & White
Resolution
You can change the scanning resolution from the Resolution drop
down list. Higher resolutions take more memory and transfer time,
but can achieve a finer scanned image. The following table shows
the resolution you can choose and the available colours.
Resolution
Black & White /
Grey
256 colour
True Grey /
24 bit colour
(Error Diffusion)
100 x 100 dpi
150 x 150 dpi
200 x 200 dpi
300 x 300 dpi
400 x 400 dpi
600 x 600 dpi
1200 x1200 dpi
2400 x 2400 dpi
4800 x 4800 dpi
9600 x 9600 dpi
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
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Scan Type
Black & White: Set the Scan Type to Black & White for text or line
art.
Grey Scale:
Colours:
Set the Scan Type to Grey or True Grey for
photographic images.
Set either:
256 Colour, which scans up to 256 colours, or
24-bit colour which scans up to 16.8 million
colours.
Although using 24-bit colour creates an image
with the most accurate colours, the image file will
be approximately three times larger than a file
created with 256 Colour.
Brightness
Adjust this settings (-50 to 50) to obtain the best image. The default
value is 0, representing an ‘average’.
You can set the level by dragging the slide bar to the right or left to
lighten or darken the image. You can also type a value in the box for
the setting.
If the scanned image is too light, set a lower brightness value and
scan the document again. If the image is too dark, set a higher
brightness value and scan the document again.
It is only available when Black & White or Grey is selected.
Contrast
This setting is adjustable only when you have selected one of the
grey scale settings. It is not available when Black & White and Colour
settings are selected as the Scan Type.
You can increase or decrease the contrast level by moving the slide
bar to the left or right. An increase emphasizes dark and light areas
of the Image, while a decrease reveals more detail in grey areas. You
can also type a value in the box for the setting.
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Document Size
Set the Size to one of the following:
■ Letter (8 1/2 x 11 in.)
■ A4 (210 x 297 mm)
■ A5 (148 x 210 mm)
■ B5 (182 x 257 mm)
■ Executive (7 1/4 x 10 1/2 in.)
■ Business Card (90 x 60 mm)
■ Photo (9 x 13 cm)
■ Photo (13 x 18 cm)
■ APS C (10 x 15 cm)
■ Custom (User adjustable from 8.9 x 8.9 mm to 215.9 x 279 mm)
To scan photographs or business cards, select the document size,
and then place the document face down at the center of scanner
glass.
When scanning photographs or other images for use in a word processor
or other graphics application. You should try different settings for the
contrast and resolution modes to see which best suits your needs.
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If you selected Custom as the size, The Custom Document Size
dialog box will appear.
Type the Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
You can see the actual paper size you selected on the screen.
■ Width: shows the width of scanning area
■ Height: shows the height of scanning area
■ Data Size: shows the approximate data size calculated in a
Bitmap format. The size will be different for other file formats such
as JPEG.
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Scanning a document
(For Windows® XP only)
WIA compliant
Windows® XP uses Windows Image Acquisition (WIA) for scanning
images from the DCP. You can scan images directly into the
PaperPort® viewer that Brother included with your DCP or you can
scan images directly into any other software application that
supports WIA or TWAIN scanning.
How to access the scanner
1
Open your software application to scan a document.
The instructions for scanning in this Guide are for when you use
ScanSoft® PaperPort® 8.0. The steps for scanning from another
application may vary.
2
3
Select Scan from the File drop-down menu or select the Scan
button.
The Scan panel appears in the left panel.
Select your DCP model from the Scanner drop-down list box.
The Scan dialog box will appear:
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Scanning a document
1
Place the original face down on the scanner glass.
A
B
2
3
Select the picture type (A).
If you require advanced settings, click Adjust the quality of the
scanned picture (B). You can select Brightness, Contrast,
Resolution and Picture Type from the Advanced Properties.
Click the OK button after you choose your settings.
The scanner resolution you can select is up to 1200 x 1200 dpi.
To select higher scan resolutions you can use the Brother
4
To start scanning your document, click the Scan button in the
Scan dialog box.
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PreScanning to crop a portion you want to scan
The Preview button is used to preview an image for cropping any
unwanted portions from the image. When you are satisfied with the
preview, click the Scan button from the scanner window to scan the
image.
1
Place the original face down on the scanner glass.
A
Scanning area
2
3
Select the picture type (A).
In the Scan dialog box, click the Preview button. The entire
original will be scanned into the PC and will appear in the
scanning area.
4
Select the portion you want to scan by clicking the left mouse on
the boxes in the corner and dragging it over the area.
Scanning area
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5
If you require advanced settings, click Adjust the quality of the
scanned picture (B). You can select Brightness, Contrast,
Resolution and Picture Type from the Advanced Properties
tab. Click the OK button after you choose your settings.
B
6
To start scanning your document, click the Scan button in the
Scan dialog box.
This time only the selected area of the original will appear in the
PaperPort® window (or your software application window).
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Brother Scanner Utility
The Brother Scanner Utility is used for configuring the scanner driver
for resolutions higher than 1200dpi.
To run the utility:
You can run the utility by selecting the Scanner Utility located in the
Start/Programs/Brother/Brother MFL-Pro Suite menu.
If you scan the original at a resolution of greater than 1200dpi, the file
size maybe very large. Please make sure that you have sufficient
memory and hard disk space for the size of the file you are trying to
scan. If the memory & hard disk is not sufficient then your computer
may freeze and you could lose your file.
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Using the scan key
You can use the Scan to key on the control panel to scan originals
into your word processing, graphics or E-mail applications or your
computer folder. The advantage of using the Scan to key is that you
avoid the mouse clicks required to scan from your computer.
If you are using a Macintosh® computer the Scan to key will
work only for Scan to Card.
For Scan to E-mail, Scan to Image, Scan to OCR and Scan
to File only
Before you can use the Scan to key on the control panel, you
must have connected the DCP to your Windows® based
computer and loaded the appropriate Brother Drivers for your
version of Windows®.
When you are ready to use the Scan to key, make sure the
Brother Control Center application is running on your computer.
For details about how to configure the Brother Control Center
buttons to launch the application of your choice using the
Scan to key, go to the appropriate chapter:
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Scan to E-mail
You can either scan a black and white or colour original into your
E-mail application as a file attachment. You can change the Scan to
1
2
3
Place the original face down on the scanner glass.
Press the Scan to key.
Press
to select SCAN TO E-MAIL.
Press Menu/Set.
The DCP will scan the original, create a file attachment, and
launch your E-mail application, displaying the new message
waiting to be addressed.
Scan Image
You can scan a colour picture into your graphics application for
viewing and editing. You can change the Scan to key configuration.
1
2
3
Place the original face down on the scanner glass.
Press the Scan to key.
Press
to select SCAN TO IMAGE.
Press Menu/Set.
The DCP will start the scanning process.
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Scan/OCR
If your original is text, you can have it converted by ScanSoft®
TextBridge® to an editable text file and then have the result displayed
in your word processing application for viewing and editing. You can
1
2
3
Place the original face down on the scanner glass.
Press the Scan to key.
Press
to select SCAN TO OCR.
Press Menu/Set.
The DCP will start the scanning process.
Scan to File
You can scan a black and white or a colour original into your
computer and save it as a file in the folder you choose. The file type
and specific folder are based on the settings you have chosen in the
Scan to File screen of the Brother MFL-Pro Control Center. (See
1
2
3
Place the original face down on the scanner glass.
Press the Scan to key.
Press
to select SCAN TO FILE.
Press Menu/Set.
The DCP will start the scanning process.
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Scan to Card
You can scan black and white and colour originals into a media card.
Black and white originals will be stored in TIFF file format (*.TIF).
Colour originals may be stored in PDF (*.PDF) or JPEG (*.JPG) file
format. The default setting is COLOUR STDand the default file format
is PDF. File names default to the current date. For example, the fifth
image scanned on July 1, 2002 would be named 07010205.PDF.
You can change the colour, quality and file name as you want.
Quality
Selectable File Format Default File Format
B/W STD (STANDARD)
B/W FINE
TIFF
TIFF
TIFF
PDF*
TIFF
COLOUR STD
(STANDARD)
JPEG / PDF
COLOUR FINE
JPEG / PDF
JPEG / PDF
PDF*
PDF*
COLOUR S.FINE
You can choose the default file format in the Menu/Set, 3, 6 for
1
Insert a SmartMedia®, CompactFlash® or Memory Stick® card
into your DCP.
Do not take out the media card while the LED on the DCP is
blinking to keep from damaging it.
2
3
4
Place the original face down on the scanner glass.
Press Scan to.
Press
to select SCAN TO CARD.
Press Menu/Set.
5
Press
to select START SCANNING.
Press Menu/Set. The DCP will start scanning.
—OR—
Press
to select CHANGE QUALITYto change the quality.
Press Menu/Set. Go to Step 6.
—OR—
Select CHANGE FILE NAMEto change the file name.
Press Menu/Set. Go to Step 7.
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6
7
Press
Press Menu/Set.
If you selected COLOUR STD, COLOUR FINEor COLOUR
S.FINE, press
Press Menu/Set.
—OR—
To start scanning, press
Press Menu/Set.
—OR—
to select the quality you want.
to select the file format (PDFor JPEG).
to select START SCANNING.
To change the file name, go to Step 7.
If you selected CHANGE FILE NAME, press 1 to select
1.CHANGE.
Press Menu/Set. (You can only change the first 4 digits.)
Press
to select START SCANNING.
Press Menu/Set.
When the DCP has finished
scanning the page, the LCD shows:
NEXT PAGE?
1.YES 2.NO
To scan more than one page, press
1 and place the next page to be
scanned. Then press Menu/Set,
the LCD shows:
SET NEXT PAGE
THEN PRESS SET
—OR—
Press 2 to exit.
Changing the default colour file format
1
2
Press Menu/Set, 3, 6.
PHOTOCAPTURE
6.SCAN TO CARD
Press
to select PDFor JPEG.
Press Menu/Set.
3
Press Stop/Exit.
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Entering text
Most number keys have three or four letters printed below them. The
keys for 0, # and
do not have printed letters because they are
used for special characters.
By pressing the appropriate number key repeatedly, you can access
the character you want.
Press Key
one time
two times
three times
four times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces
To enter a space, press
twice between characters.
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Making corrections
If you entered a letter incorrectly and want to change it, press
to
move the cursor after the last correct letter. Then press Stop/Exit.
All the letters above and to the right of the cursor will be deleted.
Re-enter the correct characters. You can also back up and type over
incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press
to move the cursor to the right.
Special characters and symbols
Press , # or 0, and then press
to move the cursor under the
special character or symbol you want. Then press Menu/Set to
select it.
Press
for
for
for
(space) ! " # $ % & ' ( )
: ; < = > ? @ [ ] ^ _
Ä Ë Ö Ü À Ç È É 0
+ , - . /
C
Press #
Press 0
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Using ScanSoft® PaperPort® and
TextBridge® OCR
ScanSoft® PaperPort® for Brother is a document management
application. You will use PaperPort® to view scanned documents.
PaperPort® has a sophisticated, yet easy-to-use, filing system that
will help you organize your graphics and text documents. It allows
you to combine or “stack” documents of different formats for printing
or filing.
ScanSoft® PaperPort® can be accessed through the ScanSoft®
PaperPort® program group.
See Documentation for MFL-Pro Suite on the CD-ROM.
The complete ScanSoft® PaperPort® Users Guide, including
ScanSoft® TextBridge® OCR, is in the Documentation on the
CD-ROM.
This chapter is only an introduction to the basic operations.
When you install MFL-Pro Suite, ScanSoft® PaperPort® for Brother
and ScanSoft® TextBridge® OCR are installed with it automatically.
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Viewing items
ScanSoft® PaperPort® provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that represents
each item in a Desktop or folder).
Items in the selected folder appear on the PaperPort® Desktop. You
can see PaperPort® items (MAX files) and non-PaperPort® items
(files created using other applications).
Non-PaperPort® items include an icon that indicates the application
that was used to create the item; a non-PaperPort® item is
represented by a small rectangular thumbnail and not an actual image.
Desktop View displays items as thumbnails
Page View displays a close-up of a single page and you can open a
PaperPort® item by double-clicking on it.
As long as you have the appropriate application on your computer to
display it, you can also double-click a non-PaperPort® item to open it.
Page View displays each item as a full page
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Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your
items. The filing system consists of folders and items that you select
to view in Desktop View. An item can be a PaperPort® item or a
non-PaperPort® item:
■ Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in
Desktop View.
■ You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the
item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® MAX
files and non PaperPort® files) appear on the Desktop.
■ You can also use Windows® Explorer to manage the folders
and items shown in Desktop View.
Quick links to other applications
ScanSoft® PaperPort® automatically recognizes many other
applications on your computer and creates a “working link” to them.
The Send To Bar at the bottom of the Desktop view shows icons of
those linked applications.
To use a link, drag an item onto one of the icons to start the
application represented by the icon.
This sample Send To Bar shows several applications with links to
PaperPort®.
If PaperPort® does not automatically recognize one of the
applications on your computer, you can manually create a link using
the Add to Send To Bar... command.
(See PaperPort® in the Documentation on the CD-ROM for more
information about creating new links.)
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ScanSoft® TextBridge® OCR lets you convert
image text in to text you can edit
Software by:
ScanSoft® TextBridge® OCR is installed automatically with
PaperPort® when you install MFL-Pro Suite on your computer.
ScanSoft® PaperPort® can quickly convert the text on a ScanSoft®
PaperPort® item (which is really just a picture of the text) into text that
you can edit with a word processing application.
PaperPort® uses the optical character recognition application
ScanSoft® TextBridge®, which comes with PaperPort®.
—OR—
PaperPort® uses your application if it is already on your computer.
You can convert the entire item, or by using the Copy Text
command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s
built-in OCR application, or you can use your own OCR application.
You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort® in
a variety of ways and convert them to PaperPort® (MAX) files in
several different ways:
■ Print to the Desktop View from another application, such as
Microsoft Excel.
■ Import files saved in other file formats, such as Windows® Bitmap
(BMP) or Tag Image File Format (TIFF).
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You can Export items in other formats
You can export or save PaperPort® items in several popular file
formats, such as BMP, JPEG, TIFF, or self-viewing.
For example, to create a file for an Internet Web site, export it as a
JPEG file. Web pages often use JPEG files for displaying images.
Exporting an image file
1
Select the Save As command from the File pull-down menu in
the PaperPort® window. The Save ‘XXXXX’ As dialog box will be
displayed.
2
3
Select the drive and directory where you want to store the file.
Enter the new file name and choose the file type or select a
name from the File Name text box. (You can scroll through the
Directories and File Name listing for prompting.)
4
Select the OK button to save your file, or Cancel to return to the
PaperPort® without saving it.
To Uninstall PaperPort® and ScanSoft® TextBridge®
For Windows® 98/98SE, and Windows® Me:
Select Start, Settings, Control Panel, Add/Remove Programs
and the Install/Uninstall tab.
Select Brother Extensions for Paperport and click the
Add/Remove button.
Select PaperPort® 8.0 SE from the list and click the Add/Remove
button.
For Windows® 2000 Professional:
Select Start Settings, Control Panel and Add/Remove Programs.
,
Select Brother Extensions for Paperport and click the
Change/Remove button.
Select PaperPort® 8.0 SE from the list and click the Change button.
For Windows® XP:
Select Start, Control Panel, Add or Remove Programs and the
Change or Remove Programs icon.
Select PaperPort® 8.0 SE from the list and click the Change button.
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Using the Brother Control
Center for Windows® 98/
98SE/Me/2000 Professional
10
■
If you are using Windows® 2000 Professional, we recommend
that you are logged on as an administrator.
Brother MFL-Pro Control Center
The Brother Control Center is a software utility that pops up on the
PC screen whenever you click the Control Center
icon in the Task
Tray and select Show. This lets you configure the Scan to key on
your DCP. For example, you can change the default scanning
settings, such as resolution, colour mode and application.
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AutoLoad the Brother Control Center
The Control Center is loaded every time Windows® is started.
When the Control Center is loaded, the Control Center
appear on the task bar.
icon will
If you don’t want the Control Center to load automatically, you can
turn off AutoLoad.
If the Control Center
icon does not appear on your task bar,
you will have to launch it.
Double-click the SmartUI
icon on the desktop or from the
Start menu, select Programs, ScanSoft® PaperPort® 8.0, and
then click Brother SmartUI POPUP.
How to turn off AutoLoad
1
2
Click the Control Center
When the Control Center window appears, left-click the
Configuration Control Center button.
icon and click Show.
A dialogue box will appear:
3
Uncheck the ‘AutoLoad’ Pop-Up check box.
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Brother Control Center features
Auto Configuration
During installation the Control Center will check your system to set
up the default applications for E-mail, word processing and the
graphics viewer/editor.
For example, if you are using Outlook as your default E-mail
application, the Control Center will create a link and a scanning
application button for Outlook.
You can change the default application. Right-click the appropriate
Control Center button to display Configuration and then click on it.
Select a different application.
For example, you can change a scan button from MS Word Pad
to MS Word
by changing the application that is
listed for the Word Processor.
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Scan to key operations
Scan to File—Lets you to scan directly to a file on your computer.
You can change the file type and directory for the document you are
scanning.
Scan to E-mail—Lets you scan a picture or text document directly
into an E-mail application as a standard attachment. You can choose
the file type and resolution for the attachment.
Scan/OCR (Word Processor)—Lets you to scan a text document,
run ScanSoft® TextBridge® OCR, and insert the text original (not a
graphic image) into a word processing file. You can choose the word
processing application, such as Word Pad, MS Word, Word Perfect,
and so on.
Scan Image—Lets you to scan an image directly into any graphic
viewer/editor application. You can choose the graphics application,
such as Microsoft Paint or Corel PhotoPaint.
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Scan to File
To access Scan to File Configuration screen
1
2
In the Task Tray click the Control Center
Show to access the Brother Control Center window.
icon and select
Right-click Scan to File button and then click on Configuration.
Click the Modify Settings button to view the configuration
screen of the Control Center.
3
To save your settings, click the OK button.
—OR—
To go back to the factory default settings, click the
Restore Defaults button.
Scanner settings
From the pull-down list, select the scanning mode that is appropriate
for the type of file: Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan) or Custom.
To change any of the settings for the mode, click Modify Settings.
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Destination folder
PaperPort® Folder—Select this check box to scan the original into
your PaperPort® folder.
Other Folder—Select this check box, to scan the original as another
file type or to store it in another directory/folder.
File—If you selected Other folder from the pull-down list, select the
type of file:
PaperPort® Image Item (*.max)
PaperPort® Self-Viewing (*.exe)
PaperPort® Browser-Viewable (*.htm)
PaperPort® 5.0 Image Item (*.max)
PaperPort® 4.0 Image Item (*.max)
PaperPort® 3.0 Image Item (*.max)
Windows Bitmap (*bmp)
PC Paintbrush (*.pcx)
PCX Multi-page (*.dcx)
JPEG (*.jpg)
TIFF-Uncompressed (*.tif)
TIFF-Group 4 (*.tif)
TIFF-Class F (*.tif)
TIFF Multi-page - Uncompressed (*.tif)
TIFF Multi-page - Group 4 (*.tif)
TIFF Multi-page - Class F (*.tif)
Portable Network Graphics (*.png)
FlashPix (*.fpx)
To Search your system for the directory and folder you want, click the
Browse button. Click OK to save your settings.
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Scan to E-mail
To access Scan to E-mail Configuration screen
1
2
In the Task Tray click the Control Center
Show to access the Brother Control Center window.
icon and select
Right-click the E-mail application button and click on
Configuration. Click the Modify Settings button to view the
configuration screen of the Control Center.
3
To save your settings, click the OK button.
—OR—
To go back to the factory default settings, click the
Restore Defaults button.
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Scanner settings
From the pull-down list, select the scanning mode that is appropriate
for the type of file: Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan) or Custom.
To change any of the settings for this mode, click Modify Settings.
E-mail application
E-mail Application—From the pull-down list, select your E-mail
application.
E-mail Settings—Click the E-Mail Settings button to set up links.
The Send To Options window will appear:
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Send to Options
Convert attachments to specified file type—Converts items to the
type in the File Type box. Clear this check box to keep files in their
source format; for example, to keep Word documents in the .doc
format and JPEG images in the .jpg format.
All documents and image items—Converts all items regardless of
the program in which the item was created; for example, converts all
Word (doc) files and JPEG (.jpg) flies to the file type.
PaperPort® image items (max) only—Converts only PaperPort®
image items (.max) files. PaperPort® does not convert other file
types, such as JPEG images and Word documents.
File type—Identifies the format in which to convert items; for
example, JPEG or TIFF.
Combine items into a single file, if possible—Not available for
your DCP.
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Scan to OCR (Word Processor)
To access Scan to OCR Configuration screen
1
2
In the Task Tray click the Control Center
Show to access the Brother Control Center window.
icon and select
Right-click the word processor application button and click on
Configuration. Click the Modify Settings button to view the
configuration screen of the Control Center.
3
To save your settings, click the OK button.
—OR—
To go back to the factory default settings, click the
Restore Defaults button.
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Scanner settings
From the pull-down list, select the scanning mode that is appropriate
for the type of file: Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan) or Custom.
To change any of the settings for this mode, click Modify Settings.
Word Processor
Word Processor—From the pull-down list, select the word
processor you want to use.
Click the Link Settings button to display the screen to set up the
document format you want to use and identify the OCR program:
File Type—From the pull-down list, select the file type you want to
use for your word processor or text documents.
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OCR—Identify the OCR program to use to convert scanned
document images to editable documents. This option is available
only when you have an OCR program other than the one provided
with PaperPort®. (PaperPort® 8.0 uses the same OCR engine that is
in ScanSoft®'s TextBridge® Pro Millennium product.)
Click the Settings button to choose how the OCR application will
read the pages that you scan into your word processor application.
The OCR Settings window will appear:
Select your setting and click OK.
■ Auto orient page—Click this check box to automatically rotate
pages so that the text is upright.
■
Single column output—Click this check box if you want to remove
columns from multi-column documents so that converted text
appears in a one-column format.
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Scan to Image
To access Scan to Image Configuration screen
1
2
In the Task Tray click the Control Center
Show to access the Brother Control Center window.
icon and select
Right-click the graphic application button and click on
Configuration. Click the Modify Settings button to view the
configuration screen of the Control Center.
3
To save your settings, click the OK button.
—OR—
To go back to the factory default settings, click the
Restore Defaults button.
Scanner settings
From the pull-down list, select the scanning mode that is appropriate
for the type of file: Text for OCR; Photos; Photos (High Quality);
Photos (Quick Scan) or Custom.
To change any of the settings for this mode, click Modify Settings.
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Target Application
Application—From the pull-down list, select the application you
want to add to this Pop-Up screen.
Click the Custom Link Settings button to set up links for your
user-defined application.
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Using the Windows® Based
11
Brother SmartUI Control Center
(For Windows® XP)
Brother SmartUI Control Center
The Brother Control Center is a software utility that allows you to
quite easily, with very few mouse clicks, access the most frequently
used scanning applications. Using the Control Center eliminates the
need to manually launch the specific applications and allows you to
scan a document directly to a folder on your computer. The Brother
Control Center provides four categories of operations:
1. Scan directly to a file, E-mail, word processor or graphics
application of your choice.
2. Enhanced copy functions.
3. Custom buttons allow you to configure a button to meet you own
application requirements.
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In the Task Tray right-click on the Control Center
icon and select
Show to have access to the Brother SmartUI Control Center window.
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each
time Windows® is started. When the Control Center is loaded the
Control Center
icon will appear in the task bar. If you don’t want
the Control Center to load automatically, you can turn AutoLoad off.
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How to turn off Auto Load
1
2
Click the Control Center
Show.
icon in the Task Tray and select
The main SmartUI Control Center window appears. Please look
at the bottom of the window for a check box labeled “AutoLoad
Pop-up”.
3
Uncheck the AutoLoad Pop-Up option to prevent the SmartUI
from automatically loading every time Windows is started.
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Brother Control Center features
The SmartUI control center gives you the ability to configure the
hardware Scan to key on your DCP such as “Scan to File”. The
“Scan to File” feature allows you to scan a document directly to your
hard disk and choose the file format and destination folder without
having to run any other applications. Select which section you want
by clicking on the appropriate tab.
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Auto Configuration
During the installation process the Control Center checks your
system to determine the default applications for E-mail, word
processing and graphics viewer/editor.
For example, if you are using Outlook as your default E-mail
application, the Control Center automatically will create a link and a
scanning application button for Outlook.
You can change the default application by right-clicking on any of the
scan buttons in the Control Center and then clicking Configuration.
Select the Configuration tab and from the Application pull down
menu select a different application. For example, you can change the
E-mail scan button from Outlook Express to Outlook by changing the
application that is listed.
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Hardware Section: Changing the Scan
to Button Configuration
When the SmartUI Control Center is displayed, you can access the
Hardware Section window to reconfigure the Scan to key on your
DCP. Click the Hardware Section tab at the top left of the SmartUI
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Scan To E-mail
To configure the Scan to E-mail feature left-click on the Scan to
E-mail button and the following screen will appear. You have the
ability to change the configuration that includes the destination
E-mail application, attachment file and the scanner settings.
To change the destination E-mail application you use the Application
pull down list to select the compatible E-mail application, which is
installed on your system.
If you wish to change the attachment file type click on the Link
Preferences button to display a list of file types.
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Scan To File
To configure the Scan to File feature, left click on the Scan to File
button and the following screen will appear.
Select the file type for the saved image by selecting from the Format
pull down list. You can save the file to the default PaperPort® folder
so the file appears in PaperPort® or you can select another
folder/directory by clicking the Browse button.
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Scan To Image
To configure the Scan to Image feature left-click on the Scan to
Image button and the following screen will appear. You have the
ability to change the configuration, which includes the destination
image format or document application.
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To change the default setting of the scan, click on the Scan Settings
tab.
You can set the Colour Mode to Black & White, 8-bit Grey or 24-bit
Colour.
The resolution can be changed from 100 to 1200 dpi. You can define
the size of the paper you’re using, and you can adjust the brightness
and contrast of the image before scanning.
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Scan To OCR
To configure the Scan to OCR feature left-click on the Scan to OCR
button and the following screen will appear. You have the ability to
change the configuration, which includes the destination
applications.
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If you wish to send your scan as a different file type, click on Link
preferences button. You can select the File Type according to your
needs.
You have the option to choose your OCR setting from Single
column output to Auto orient page.
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Software Section
The Software Section contains three groups of scan to buttons. Each
section has a number of different buttons which are predefined for
the most frequently used applications. The Scan section contains
four buttons for Scan to File, Scan to E-mail, Scan to Word Processor
and Scan to Image applications. The Copy section contains one
button for one to one copying. The Custom section contains three
buttons with which you can assign your own function.
*1
*2
*3
*4
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Scan
*1 Scan to File —enables you to scan directly to a disk file. You can
change the file type and destination directory, as needed.
*2 Scan to E-mail (Default: Outlook Express) —enables you to scan
a page or document directly into an E-mail application as a standard
attachment. You have the option of selecting the file type and
resolution for the attachment.
*3 Scan to Word Processor (Default: MS WordPad) —enables you to
scan a page or document, automatically run ScanSoft® TextBridge®
OCR and insert the text (not graphic image) into a word processing
program. You have the option of selecting the destination word
processing program, such as WordPad, MS Word, Word Perfect or
whichever word processing program is installed on your computer.
*4 Scan to Graphic Application (Default: MS Paint) —enables you to
scan a page directly into any graphic viewer/editor application. You
can select the destination application, such as MS Paint, Corel
PhotoPaint, Adobe PhotoShop, or any kind of image editor
application you already have installed on your computer.
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Copy
Copy (Copy one to one)—allows you to use the PC and any
Windows® printer driver for enhanced copy operations. You can scan
the page on the DCP and print the copies using any of the features
of the DCP printer driver—OR—you can direct the copy output to any
standard Windows® printer driver installed on the PC including
network printers.
Custom
Scan to File—These buttons have been pre-programmed for the
Scan to File feature. You can change the configuration of each of
these buttons to meet your specific requirements by right-clicking on
a button and following the configuration menus.
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Scan to File
The Scan to File button allows you to scan an image and save it in a
specific file type to any directory on you hard disk. This allows you to
easily archive your paper documents. To configure the file type and
save to directory right-click on the Scan to File button and click
Configuration.
The Scan Action tab is set to File and should not be changed.
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To change the configuration click on the Configuration tab.
Select the file type for the saved image by selecting from the Format
pull down list. You can save the file to the default PaperPort® folder
so the file appears in PaperPort® or you can select another
folder/directory by click the Browse button.
You can change the default setting by selecting the Other Folder
button and then clicking Browse and selecting the folder in which you
wish to save your files.
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Scan to E-mail
The Scan To E-mail is automatically configured to your default E-mail
application. To change the default E-mail application or attachment
file type right-click on the E-mail button and select “Configuration”.
The Scan Action tab is set to E-mail and should not be changed.
To change the E-mail application click on the Configuration tab. From
Application pull down list select your preferred E-mail application.
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To change the file type of the attachment click the Link Preferences
button to set up links. Check the Convert attachments to specified
file type box and then select the appropriate file type from the pull
down list.
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File attachments
Items are mailed as file attachments using the file type you have
selected.
Convert attachments to specified file type—Click this check box if
you want to change the file type of attachments.
All documents and image items—Click this check box if you want to
convert all scanned images to the same file type.
PaperPort® image items (MAX) only—Click this check box if you
want to convert only attachments that are PaperPort® MAX files.
Combine items into single file, if possible—Not available for your
DCP.
File Type—Select from the pull-down list the type of file you want the
scanned images to be saved in.
PaperPort® Image Item (*.max)
PaperPort® Browser-Viewable (*.htm)
PaperPort® Self Viewing (*.exe)
PaperPort® 5.0 Image Item (*.max)
PaperPort® 4.0 Image Item (*.max)
PaperPort® 3.0 Image Item (*.max)
Windows Bitmap (*.bmp)
PC Paintbrush (*.pcx)
PCX Multi-page (*.dcx)
JPEG (*.jpg)
TIFF-Uncompressed (*.tif)
TIFF Group 4 (*.tif)
Multi-Page -Uncompressed (*.tif)
Multi-Page - Group 4 (*.tif)
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Scanner settings
You have the ability to change the scanner settings used to create
the file attachments. Click on the Scan Settings tab and select the
appropriate settings.
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Scan to OCR (Word Processing
program)
Scan to OCR converts the graphic page image data to text which can
be edited by any word processor program. You can change the
default word processor program (example: Word instead of Word
Pad) and file type. You can also choose other OCR software
package besides the TextBridge® OCR which is built in PaperPort®.
To configure Scan to OCR right-click on the WordPad button and
select Configuration. The Scan Action tab is set to OCR and should
not be changed.
To change the word processing application click on the Configuration
Tab. You can select the destination word processing application from
the Application pull down list.
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To change the program link preferences click the Link Preferences
button.
File Type—From the pull-down list, select the file format you want to
use for documents.
OCR—Select the OCR application from the OCR pull down list.
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Scan to Graphics application
(example: Microsoft Paint)
The Scan to Graphics Application allows you to scan an image so
you can edit the image. To change the default graphics application
right-click on the button and select Configuration.
The Scan Action tab is set to Application and should not be changed.
To change the configuration of the destination application click on
the Configuration Tab.
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To change the destination application select the appropriate
application from the Application pull down list.
To change the other configuration options click the Link Preferences
button.
These option enable you to reduce the image to a screen resolution
of (96dpi), show warning if the item has any annotations and update
original item if the sent item is modified.
■ Reduce image to screen resolution (96dpi)—Sets the
resolution of your images to 96 dots per inch (dpi). This produces
a smaller file with a resolution that is adequate for screen display.
■ Show warning if item has annotations—Displays a message
to alert you that annotations will become a permanent part of an
image that contains annotation.
■ Update original item if item sent is modified—If you save
changes to the image in the image editing program, the modified
image replaces the original image on the Paper Port desktop.
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Copy
The copy button can be customized to allow you to take advantage
of the features built into the Brother printer drivers to do advanced
copy functions.
The Copy button is automatically linked to the default Windows
printer driver. You can set any printer as the default printer including
non-Brother printers. Before you can use the Copy button you must
first configure the printer driver by right-clicking on a Copy button and
selecting Configuration.
In the Scan Settings window you can select the colour mode,
resolution, paper size, brightness and contrast settings to be used.
To finish the Copy button configuration you must set the printer
driver. Click the Copy options button to display the printer driver
settings.
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Custom: User-defined buttons
There are up to three Custom buttons on the Brother SmartUI
Control Center. You can set your own preferences and configuration
to fit your required application.
To configure a Custom Button right click on the button and then click
Configuration. The configuration window will appear. You have four
function choices Application, File, OCR and Email.
Application: This setting will link the Control Panel button to any
button which appears on the PaperPort® Send to Bar. Please see
the PaperPort® help file for more information regarding PaperPort®
compatible applications.
File: This setting allows you to save a scanned image to any
directory on local or network hard disk. You can also select the file
format to be used.
OCR: Scanned documents will be converted to editable text files. If
you have a third party OCR software package installed on your PC
you can select it. The default OCR software is TextBridge® which is
built into PaperPort® 8.0. You can also select the destination word
processor and file format for the editable text.
E-mail: Scanned images will be attached to an email message. You
can choose which E-mail package to use if you have more than one
installed on your system. You can also select the file type for the
attachment and create a quick send list of E-mail addresses chosen
from your default E-mail address book.
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Customizing a user-defined button
To configure a Custom button right-click on the button and then click
Configuration. Please follow the following guide lines for Custom
Button configuration.
1. Select the Scan Action
Select the type of scan by clicking the appropriate button.
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2. Select Configuration for the Scan Type.
To configure the scan operation click on the Configuration Tab.
Depending upon which Scan Type button you selected you will see
a different Configuration Tab list of settings.
Application:
Select the destination application program from the pull down list.
Click on Link Preferences to set the Send to options. You can select
the application from the scroll menu on the left.
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File:
Select the file format from the Format pull down list. You can either
send the file to the default PaperPort® directory or select your own
destination directory by selecting Other Folder. Use the Browse
button to select the destination directory.
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OCR:
Select the destination word processing application program from the
pull down list.
Click on Link Preferences and select the destination Application from
the scroll menu on the left. Select the File Type from the File Type
pull down list. You can also choose another OCR application from
the OCR pull down list if another is installed on you system.
Scansoft® TextBridge® is installed as port of the PaperPort® 8.0
application.
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E-mail:
Select the destination E-mail application program from the pull down
list.
Click on the Link Preferences button to configure the Send To
E-mail options. You can select the File type and Quick Send E-mail
address list.
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3. Select Scan Settings.
You can select the scanner settings from each of the Scan Type
options for the Custom buttons. You have the option to select Colour
Mode, Resolution, Paper Size and Brightness and Contrast settings.
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Using the PhotoCapture
12
Center™ from your PC
(For Windows®)
Introduction
For Windows® 2000 users, to access the PhotoCapture
Center™ features from your PC you must first install a Windows®
2000 update. Please see the Quick Setup Guide for installation
instructions.
1
2
Insert a SmartMedia®, CompactFlash® or Memory Stick® card
into your DCP.
If two or three media cards are inserted at the same time, the
PhotoCapture Center™ will read only the card that was put in
first. To have access to another card, you must first take out all
the cards, and then put in the media card you wish to access.
In Windows® Explorer on your PC, double-click the Removable
Disk icon. The files and folders that are on the media card will
appear on your PC screen.
If you are using Windows® XP and you create a name for the
volume label of the media card, the name will appear instead of
‘Removable Disk’.
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3
You can edit the file and save it to another drive on your PC or
on the media card.
When you take out a media card, do the following to keep from
damaging it:
1
In the My Computer window, right-click the removable disk icon
and select “Eject” from the Context menu.
2
Wait until the LED on the DCP stops blinking before taking out
the media card.
Do NOT unplug the power cord, USB cable or remove a
SmartMedia®, CompactFlash® or Memory Stick® card from the
DCP while it is reading the card (LED is flashing). You will loose
your data or damage the card.
If you took out the media card while the LED was flashing, you
must immediately restart your PC before putting the media card
back in. If you put in another media card before the PC is
rebooted, the data on it may be destroyed.
While the DCP is printing from the PhotoCapture Center™, the
PC cannot access the PhotoCapture Center™ for any other
operation.
Magic Gate Memory Stick can be used, but the music data that
is stored on the stick cannot be read.
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Using ArcSoft® PhotoPrinter® 4
Arcsoft PhotoPrinter® 4 software is for editing and printing your
images including templates that aid you in printing multiple images
on one page and the ability to crop, rotate and add special effects to
your picture.
Overview of basic steps
1
Insert the memory card (CompactFlash®, SmartMedia® or
Memory Stick® Card) into the appropriate slot on your DCP.
2
To start the PhotoPrinter® 4 software, double-click on the
PhotoPrinter® icon on your desktop.
3
4
Click on the Get Photo button.
Click on the Add Photo button.
Add Photo enables the user to create an album using the
contents of the drive. You can copy photos from the
PhotoCapture Center™ to your computer.
5
Select the Removable Disk from the pull down list.
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6
7
Click on the individual images that you want to create
thumbnails for.
Click Open to generate thumbnails.
8
Select the thumbnail of the image you want to use, and then
click Okay.
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Using your DCP with a
Macintosh®
13
Setting up your USB equipped Apple®
Macintosh® G3, G4, iMac™ or iBook™
with Mac OS 8.6-9.2 or Mac OS X
10.1/10.2.1 or greater
Before you can connect the DCP to your Macintosh®, you must
buy a USB cable that is not longer than 1.8 metres.
Do not connect the DCP to a USB port on a key board or a
non-powered USB hub.
The features supported by the DCP will depend on the operating
system you are using. The chart below shows which features are
supported.
Feature
MAC OS
MAC OS X
8.6
9.X
10.1
10.2.1 or
greater*2
Printing
Yes
Yes
Yes
Yes
Yes
Yes
No
Yes
Scanning (TWAIN)
PhotoCapture Center
Yes
1
*
Yes
Yes
*1 You need to download USB Mass Storage Support 1.3.5 from
Apple® Web site (www.apple.com).
*2 For Mac OS X 10.2 user, please upgrade to Mac OS X 10.2.1 or
greater. (The latest information for Mac OS X, please visit at:
http://solutions.brother.com)
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Using the Brother printer driver with
your Apple® Macintosh® (OS 8.6-9.2)
To select a Printer:
1
Open the Chooser from the Apple menu.
2
Click the MFL-Pro Color icon. On the right side of the Chooser
window, click the printer you want to print to. Close the
Chooser.
To print a document:
3
From the application software, click File menu and select Page
Setup. You can change the settings for Paper Size, Paper
Thickness, Paper Source, Orientation, and Scaling and then
click OK.
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4
From application software, click File menu and select Print.
Click Print to start printing.
If you want to change Copies, Pages, Quality, Media Type and
Color/Mono, select your settings before clicking Print.
Click the Option button to change Document and
Printing Options.
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Using the Brother Printer Driver with
Your Apple® Macintosh®
(OS X 10.1/10.2.1 or greater)
Choosing page setup options
From application software such as TextEdit, click the File menu and
select Page Setup. Make sure DCP-4020C is selected in the Format
for pop-up menu. You can change the settings for
Paper Size, Orientation and Scaling, then click OK.
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Printing a document
From application software such as TextEdit, click the File menu and
select Print. The print dialog box appears, click Print.
Make sure DCP-4020C is selected in the Printer pop-up menu. You
can select the number of copies or a range of pages to print.
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Choosing printing options
To control special printing features of the printer, choose Print
Settings in the Print dialog box. You can change Quality, Media
Type, Color/Mono and Bi-Directional Printing settings.
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Using the Brother TWAIN scanner
driver with your Macintosh®
(For Mac OS 8.6-9.2 and OS X 10.2.1 or
greater)
The Brother MFL-Pro Suite includes a TWAIN Scanner driver for
Macintosh®. You can use this Macintosh® TWAIN Scanner driver
with any applications that support the TWAIN specifications.
Accessing the scanner
Run your Macintosh® TWAIN-compliant application software. The
first time you use the Brother TWAIN driver (MFL-Pro/P2500), set it
as the default by choosing Select Source (or the other menu name
to select the device). Afterwards, for each document you scan
choose Acquire Image or Scan. The scanner setup dialog box will
appear.
The screen shown in this section are from Mac OS 9. The
screen on your Macintosh® may vary depending on your
Operating System.
The method of selecting the source or choosing to scan may
vary depending on the application software you are using.
(OS 8.6–9.2)
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Scanning an image into your Macintosh®
You can scan a whole page
—OR—
scan a portion after prescanning the document.
Scanning a whole page
1
2
Place the original face down on the scanner glass.
Adjust the following settings, if needed, in the Scanner Setup
dialog box:
Resolution
Color Type
Scanning Area
Brightness
Contrast
Color Sync
3
Click Start.
When scanning has finished, the image will appear in your
graphics application.
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PreScanning an image
PreScanning allows you to scan an image quickly at a low resolution.
A thumbnail version will appear in the Scanning Area. This is only a
preview of the image, so you can see how it will look. The PreScan
button will allow you to crop unwanted areas from the images. When
you are satisfied with the preview, click Start to scan the image.
1
2
Insert the original face down on the scanner glass.
Click PreScan.
The whole image will be scanned into your Macintosh® and will
appear in the Scanning Area of the Scanner dialog box:
3
To scan a portion of the prescanned image, click and drag the
mouse to crop it.
4
5
6
Make your adjustments to the settings for Resolution,
Color Type (Gray Scale), Brightness, Contrast, and Size in
the Scanner Setup dialog box.
Click Start.
This time only the cropped area of the original will appear in the
Scanning Area.
In your editing software, you can refine the image.
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Settings in the Scanner window
Image
Resolution
From the Resolution pop-up menu choose the scanning resolution.
Higher resolutions use more memory and transfer time, but produce
a finer scanned image.
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Color Type
Black & White—Set the image Type to Black and White for text or
line art. For photographic images, set the image type to Gray (Error
diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents with photographic
images or graphics. (Error Diffusion is a method for creating
simulated gray images by placing black dots instead of the true gray
dots in a specific matrix instead of true gray dots.)
True Gray—is used for documents with photographic images or
graphics. This mode is more exact because it uses up to 256 shades
of gray. It requires the most memory and takes the longest transfer
time.
Colors—Choose either 8 Bit Colour, which scans up to 256 colours
or 24-bit colour which scans up to 16.8 million colours. Although
using 24-bit colour creates an image with the most accurate colours,
the image file will be about three times larger than a file created with
256 Colour.
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Scanning Area
Set the Size to one of the following:
■ Letter (8.5 × 11 inches)
■ A4 (210 × 297 mm)
■ A5 (148 × 210 mm)
■ B5 (182 × 257 mm)
■ Executive (7.25 × 10.5 inches)
■ Business Card (90 × 60 mm)
■ Custom (adjusts it from 8.9 x 8.9 mm to 215.9 x297 mm)
After you choose a custom size, you can adjust the scanning area.
Click and hold the mouse button as you drag the mouse to crop the
image.
Width: Enter the width of the custom size.
Length: Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size (90 × 60 mm)
and place the business card at the center of scanner glass.
When you are scanning photographs or other images to use in a
word processor or other graphics application, it is a good idea to try
different settings for the Contrast, Mode and Resolution to determine
which settings look the best.
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Adjusting the Image
Brightness
Adjust the Brightness setting to get the best image. The Brother
TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The
default value is 0, representing an ‘average’ setting.
You can set the Brightness level by dragging the slide bar to the
right to lighten the image or to the left to darken the image. You can
also type a value in the box to set the level. Click OK.
If the scanned image is too light, set a lower Brightness level and
scan the image again.
If the image is too dark, set a higher Brightness level and scan the
image again.
Contrast
You can only adjust the Contrast level when you have selected one
of the Gray Scale settings, it is not available when you have selected
Black & White is selected as the Colour Type.
Increasing the Contrast level (by dragging the slide bar to the right)
emphasizes dark and light areas of the image, while reducing the
Contrast level (by dragging the slide bar to the left) reveals more
detail in the gray areas. Instead of using the slide bar, you can type
a value in the box to set the Contrast. Click OK.
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Color Sync Dialog
Perceptual Matching—All the colours of a given gamut (range of
colours) are scaled proportionally to fit within another gamut
(printable range of colours). The purpose is to maintain the balance
between the colours of the image. This is the best way to get realistic
viewable or printable images, for photographs and photo realistic
graphics.
Saturation Matching—The relative saturation of colours is
maintained from gamut to gamut. So basically the colours are shifted
towards deeper colours to get the most saturated colour possible.
Rendering the image using this intent gives the strongest colours
and is the best choice for bar graph's and pie charts, in which the
actual colour displayed is less important than it's vividness.
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Relative Colorimetric Matching—The colours that fall within the
gamuts of both devices are left unchanged. Some colours in both
images will be exactly the same, a useful outcome when colours
must match quantitatively. What that means is that if the colour is
inside the gamut, it will stay the same colour. However, if the colour
is outside the gamut, it will be mapped to the edge of the gamut. This
intent is best suited for logos or “spot colours” where colour must
match.
Absolute Colorimetric Matching—A close appearance match may be
achieved over most of the tonal range, but if the minimum density of
the idealized image is different from that of the output image, the
areas of the image that are left blank will be different. Colours that fall
within the gamuts of both devices are left unchanged.
Scanner Profile
Select your Brother DCP.
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Using the PhotoCapture Center™ from
a Macintosh®
You can access the Media Card inserted into the DCP from a
Macintosh®.
For Mac OS 8.6 only
You have to download “USB Mass Storage Support 1.3.5”
software from the web site of Apple® Macintosh®.
1
Insert a SmartMedia®, CompactFlash® or Memory Stick® card
into your DCP. The removal disk icon will appear on the
Desktop.
2
3
Double-click the Removable Disk icon. The files and folders that
are on the media card will be displayed on your screen.
You can edit the file and save it to another drive on your
Macintosh®.
If you create a name for the volume label of the media card, the
name will appear instead of Removable Disk.
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4
Quit all applications which are running stored data on the media
card and drag the removal disk icon onto Trash before you
remove the media card from the DCP.
The Photo Capture Center™ will only read one card at a time so
do not insert more than one media card at a time.
Do NOT unplug the power cord, USB cable or remove a
SmartMedia®, CompactFlash® or Memory Stick® card from the
DCP while it is reading the card (LED is flashing). You will loose
your data or damage the card.
While the DCP is printing from the PhotoCapture Center™
the
,
Macintosh® cannot access the PhotoCapture Center™ for
another operation.
Magic Gate Memory Stick can be used, but the music data that
is stored on the stick cannot be read.
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Using ArcSoft® PhotoPrinter® 4
Arcsoft PhotoPrinter® 4 software is for editing and printing your
images including templates that aid you in printing multiple images
on one page and the ability to crop, rotate and add special effects to
your picture.
Overview of basic steps
1
2
Insert the memory card (CompactFlash®, SmartMedia® or
Memory Stick® Card) into the appropriate slot on your DCP.
To start the PhotoPrinter® 4 software, double-click on the
PhotoPrinter® icon on your desktop.
3
4
Click on the Get Photo button.
Click on the Add Photo button.
Add Photo enables the user to create an album using the
contents of the drive. You can copy photos from the
PhotoCapture Center™ to your computer.
5
Select the Volume name from the Open dialog.
(from Mac OS 10.2.1)
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6
Select the image file and click Open.
(from Mac OS 10.2.1)
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Important information
14
®
International ENERGY STAR Compliance Statement
®
As an ENERGY STAR Partner, Brother Industries, Ltd. has determined
®
that product meets the ENERGY STAR guidelines for energy
efficiency.
Important safety instructions
1
2
3
4
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Switch off this product before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5
6
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
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8
9
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, call your dealer or local power company.
This product is equipped with a 3-wire grounding type plug, a
plug having a third (grounding) pin. This plug will fit into only a
grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, call your electrician to
replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug.
10 Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
11 Wait until pages have exited the DCP before picking them up.
12 Never push objects of any kind into this product through cabinet
slots, since they may touch dangerous voltage points or short
out parts resulting in the risk of fire or electric shock. Never spill
liquid of any kind on the product.
13 Do not attempt to service this product yourself, as opening or
removing covers may expose you to dangerous voltage points
and/or other risks, and may void your warranty. Refer all
servicing to Authorized Service Personnel.
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Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
PhotoCapture Center is a trademark of Brother International
Corporation.
MFL-Pro is registered trademarks of Brother International
Corporation.
© Copyright 2003 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the
U.S. and other countries.
Macintosh®, QuickDraw, iMac and iBook are trademark or registered
trademarks of Apple Computer, Inc.
PaperPort® and TextBridge® are registered trademarks of ScanSoft®,
Inc.
PhotoPrinter 4 is a registered trademark of ArcSoft.
Microdrive is a trademark of International Business Machine
Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
CompactFlash is a registered trademark of SunDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
MagicGate is a trademark of Sony Corporation.
Each company whose software title is mentioned in this manual has
a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this manual
are registered trademarks of their respective companies.
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IMPORTANT-For Your Safety
To ensure safe operation the three-pin plug supplied must be
inserted only into a standard three-pin power point which is
effectively grounded through the normal household wiring.
Extension cords used with the equipment must be three-conductor
and be correctly wired to provide connection to ground. Use of
extension cords is not recommended.
The fact that the equipment operates satisfactorily does not imply
that the power is grounded and that the installation is completely
safe. For your safety, if in any doubt about the effective grounding of
the power, consult a qualified electrician.
IT Power System (For Norway Only)
This product is also designed for IT power distribution system with
phase-to-phase voltage 230V.
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Troubleshootingandroutine
maintenance
15
Troubleshooting
Error Messages
As with any sophisticated office product, errors may occur. If this
happens, your DCP identifies the problem and displays an error
message. The most common error messages are shown below.
ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
CHECK
CARTRIDGE
An ink cartridge is not properly installed.
Take out the ink cartridge and put it
in again seating it properly.
CHECK PAPER
SIZE
Paper is not the correct size.
Reload the correct size of paper,
and then press Mono Copy or
Colour Copy.
CHECK PAPER
COVER OPEN
The DCP is out of paper.
Add paper, and then press Mono
Copy or Colour Copy.
The scanner cover is not closed completely.
Pull the Scanner Cover Release
Lever and lift the scanner cover and
then close it again.
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ERROR MESSAGES
ERROR
CAUSE
ACTION
MESSAGE
DATA REMAINS
Print data remains in the DCP’s memory
because the computer is hung up.
Re-start printing from your
computer.
Print data remains in the DCP’s memory. The Press Stop/Exit. The DCP will
USB cable was unplugged while the
computer was sending the data to the DCP.
cancel the job and eject the page
that is being printed.
HIGH
The print heads are too warm.
Allow the DCP to cool down.
TEMPERATURE
INK EMPTY
One or more of the ink cartridges is empty.
The DCP will stop all print operations.
Replace the ink cartridges.
LOW
The print heads are too cold.
Allow the DCP to warm up.
TEMPERATURE
MACHINEERROR The DCP has a mechanical problem.
XX
Unplug the machine, and then call
Brother or your dealer for service.
MEDIA ERROR
NEAR EMPTY
NO FILE
The media card is either corrupt or not
formatted.
Reinsert the correct media card.
One or more of the ink cartridges are running Order a new ink cartridge.
out of ink.
The media card in the media drive does not
contain a .JPG file.
Reinsert the correct media card.
OUT OF MEMORY The data is too large for the DCP’s memory.
page 5-2.)
PAPER JAM The paper is jammed in the DCP.
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Printer Jam or Paper Jam
Remove the jammed paper depending on where it is jammed in the
DCP.
Paper is jammed in the paper tray.
1
Push the lever as shown below, and remove the jammed paper.
Paper is jammed inside the paper tray.
1
Remove any paper from the paper tray that is not jammed.
Paper Tray
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2
Pull the paper tray out of the DCP.
Paper Tray
3
4
Pull up the jammed paper to remove it.
Jammed paper
Reinstall the paper tray.
Paper Tray
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Paper is jammed inside the DCP.
1
Open the scanner cover by releasing the scanner cover release
lever and lifting the scanner cover.
Scanner Cover
Release Lever
Scanner Cover
2
3
Remove the jammed paper.
Close the scanner cover.
WARNING
Do not touch the ink tube because it can cause damage to the
machine itself.
Ink Tube
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If you are having difficulty with your DCP
If the copy looks good, the problem is probably not your DCP. Check
the chart below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printer Difficulties
Poor quality print.
Make sure the Printer Driver or Paper Type setting in the menu matches
Setting the Paper Type on page 4-1.) If you are using plain paper, try
handle the paper until the ink is dry. Adjust the Vertical Alignment. (See
Smudged stain at the top
center of the printed page.
Printing is too dark or too light. Make sure your ink cartridges are fresh. Cartridges are good for up to
two years, after that the ink may become clogged. Cartridge expiration
dates are printed on the package. Make sure the Printer Driver matches
recommended environment for your DCP is between 20°C to 33°C.
Printing appears dirty or ink
seems to run.
2-1.) Don’t handle the paper until the ink is dry.
The recommended environment for your DCP is between 20°C to 33°C.
Horizontal white lines appear
in text or graphics.
clean the print heads five times and the print has not improved, call
Brother or your dealer for service.
Scanning Difficulties
TWAIN errors appear while
scanning.
Make sure the Brother TWAIN driver is selected as the primary source.
In PaperPort®, click Scan in the File menu and select the Brother
TWAIN driver.
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DIFFICULTY
SUGGESTIONS
Software Difficulties
Cannot perform ‘2 in 1 or 4 in 1’ Check that the paper size setting in the application and in the printer
printing. driver are the same.
Cannot print when using Paint Try setting the Display setting to ‘256 colours.’
Brush.
Cannot print when using
Adobe Illustrator.
Try to reduce the print resolution.
Thick lines and thin lines
1. Open the ‘Basic’ tab in the printer driver.
appear alternately. (banding)
2. Click ‘Setting’ in the Basic tab of the printer driver.
3. Turn OFF ‘Bi-Directional Printing’ by un-checking it.
There are some dense lines.
Printing is slow.
Check ‘Reverse Order’ in the Basic tab of the printer driver.
In the ‘Colour’ tab from the ‘Advanced’ tab in the printer driver, uncheck
the Colour Enhancement.
Colour Enhancement is not
working correctly.
If the image data is not full colour in your application (Such as 256
colour), Colour Enhancement will not work. Please use at least 24 bit
colour data with the Colour Enhancement feature.
‘DCP is Busy’ or ‘DCP
Connect Failure’ Error
Message appears.
Make sure the DCP is not showing an error message on the LCD.
‘DCP Connect Failure’
If the DCP is not connected to your PC and you have loaded the Brother
software, the PC will show ‘DCP Connect Failure’ each time you restart
Windows®. You can ignore this message or you can turn it off by
deselecting the AutoLoad PopUp check box in the Brother Control
PhotoCapture Center™ Difficulties
Removable Disk does not
work properly.
a)Have you installed the Windows® 2000 update?
If not, do the following:
1. Disconnect the USB cable.
2. Install the Windows 2000® update. Please see the Quick Setup
Guide. After the installation the PC will be automatically restarted.
3. Wait about 1 minute after you reboot the PC, and then connect the
USB cable.
b)Take out the media card and put it back in again.
c) If you have tried "Eject", you must take out the media card before you
continue.
d)If an error message appears when you try to eject the media card, it
means the card is being accessed.
Wait a while and then try again.
e)If all of the above do not work, please turn off your PC and DCP, and
then turn them on again.
(You will have to unplug the power cord of the DCP to turn it off.)
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How to improve print quality
Cleaning the print head
To ensure good print quality, the DCP will regularly clean the print
head, alternatively you can start the cleaning process when needed.
Clean the print head and ink cartridges if you get a horizontal line in
the text or graphics on your printed pages. You can clean two colours
at a time (BLACK/CYAN/YELLOW/MAGENTA), or all four colours at
once.
Cleaning the print head consumes ink. Cleaning too often uses ink
unnecessarily.
WARNING
Do NOT clean the print head by touching it with your hand or a
cloth.
1
2
Press Menu/Set, 4, 2.
Press
to select the colour you want to clean.
Press Menu/Set.
The DCP will clean the print head. When cleaning is finished,
the DCP will go back standby mode automatically.
If you clean the print head at least five times and the print has
not improved, call Brother your dealer for service.
Print Quality Check
If the print quality is not good, you can print a Print Quality Check
Sheet to help you find the settings you may need to change.
1
2
Press Menu/Set, 4, 1.
MAINTENANCE
1.TEST PRINT
Press Colour Copy.
The DCP begins printing the Print
Quality Check Sheet.
TEST PRINT
PRESS COLOUR CPY
3
Check the sheet to see if the quality and alignment are OK by
following STEPs A and B.
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STEP A: Colour block quality check
The LCD shows:
IS STEP “A” OK?
1.YES 2.NO
4
5
Check the quality of the four colour blocks on the sheet.
(BLACK/CYAN/YELLOW/MAGENTA).
If all lines are clear and visible, press 1 (YES) to go to STEP B.
—OR—
If you can see missing short lines as shown below, press 2 (NO).
OK
Poor
The LCD will ask you if the print
quality is OK for each colour.
BLACK OK?
1.YES 2.NO
6
Press 2 (NO) for any colour with a
problem.
The LCD shows:
Press 1 (YES). The DCP will start
cleaning the colours.
START CLEANING?
1.YES 2.NO
7
8
After cleaning is finished, press Colour Copy. The DCP will
start printing the Print Quality Check Sheet again and then
return to STEP A.
If STEP A is OK, press 1 to proceed to STEP B.
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STEP B: Alignment Check
The LCD shows:
IS STEP “B” OK?
1.YES 2.NO
9
Check the 600 DPI and 1200 DPI test prints to see if number 5
most closely matches number 0. If the number 5 sample of both
the 600 DPI and 1200 DPI are the best matches, press 1 (YES)
to finish STEP B.
—OR—
If another test print number is a better match for either 600 DPI
or 1200 DPI, press 2 (NO) to select it.
10 For 600 DPI, press the number of
600DPI ADJUST
SELECT BEST #
the test print that most closely
matches the number 0 sample (1-8).
11 For 1200 DPI, press the number of
1200DPI ADJUST
SELECT BEST #
the test print that most closely
matches the number 0 sample (1-8).
12 Repeat Steps 1 and 2 (in Print Quality Check) to print another
sample Print Quality Check Sheet and then check it.
13 Press Stop/Exit.
When an ink head nozzle is
clogged the printed sample
looks like this.
After the ink head nozzle is
cleaned, the horizontal lines
are gone.
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If you still see missing ink in this Print Quality Check Sheet, repeat
the cleaning and test print procedures at least five times. If ink is still
missing after the fifth cleaning and test print, replace the ink cartridge
for the clogged colour. (Perhaps the ink cartridge was in your DCP
over six months or the expiration date written on the cartridge
package has passed. Or, the ink may not have been stored properly
before use.)
After replacing the ink cartridge, check it by printing another Print
Quality Check Sheet. If the problem still exists, repeat the cleaning
and test print procedures at least five times for the new ink cartridge.
If ink is still missing, call your Brother dealer or Brother for service.
Caution
Do NOT touch the print head. Touching the print heads may cause
permanent damage and may void the print head’s warranty.
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Checking the ink volume
You can check the ink that is left in the cartridge.
1
2
Press Menu/Set, 4, 3.
Press
to select the colour you
INK VOLUME
BLACK
want to check.
Press Menu/Set.
The LCD shows the ink volume.
BLACK
-
+
3
Press Stop/Exit.
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Packing and shipping the DCP
Whenever you transport the DCP, use the packaging that came with
it. If you do not pack the DCP properly, you may void your warranty.
WARNING
Do NOT unplug the DCP after a print job until you hear the final click.
1
2
Turn the DCP’s power switch off.
Pull the scanner cover release lever and lift the scanner cover.
Scanner Cover
Release Lever
Scanner Cover
3
4
Remove the output paper support from the DCP.
Remove all the ink cartridges and attach the protective cartridge
If you are not able to find the protective cartridges, do NOT
remove the ink cartridges before shipping. It is essential that the
DCP be shipped with either the shipping cover or the ink
cartridges in position. Shipping without them will cause damage
to your DCP and may void your warranty.
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5
Remove the paper tray from the DCP.
Paper Tray
6
7
8
Unplug the DCP from the AC power outlet.
Unplug the USB cable from the DCP.
Put all the parts in their original packaging or protective
wrapping.
9
Wrap the DCP in the plastic bag.
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10 Place the DCP in the original box with the original packaging
material.
11 Pack the attachable parts and printed materials in the box.
DO NOT pack the used ink cartridges.
12 Close the carton.
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Routine maintenance
Cleaning the scanner
Turn the DCP’s power switch off. Lift the document cover. Clean the
scanner glass and the white film with isopropyl alcohol on a soft
lint-free cloth.
White Film
Scanner Glass
Document Cover
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Replacing the ink cartridges
Your DCP is equipped with an ink dot counter that automatically
monitors the ink level in each colour cartridge. When the counter
detects an ink cartridge is out of ink, the DCP will notify you with a
message INK EMPTYon the LCD.
The LCD shows you which colour cartridges are empty. Be sure to
follow the LCD prompts so you replace the colour cartridges in the
appropriate order.
1
2
3
Turn the DCP’s power switch off.
Pull the scanner cover release lever and lift the scanner cover.
Lift the output paper support and open the ink cartridge cover.
Output Paper
Support
Ink Cartridge Cover
4
Remove the ink cartridges that are shown on the LCD.
Empty Ink Cartridge
If one or more ink cartridges are empty, for example Black, the
LCD shows INK EMPTY BLACKand PLS OPEN COVER.
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5
6
Open the new ink cartridge bag for the colour shown on the
LCD, and then take out the ink cartridge.
Each colour has its own correct position. Insert the new ink
cartridge into its carriage by pressing until it clicks.
Insert until it clicks
New Ink Cartridge
7
8
After installing the ink cartridges, close the ink cartridge cover,
output paper support and scanner cover.
If you replaced an ink cartridge while NEAR EMPTY XXXXwas
displayed on the LCD, the LCD will ask you to verify that it was
a brand new one. Example: DID YOU CHANGE BLCK?1.YES
2.NO. For each new cartridge you installed, press 1 on the dial
pad to automatically reset the ink dot counter for that colour. If
the ink cartridge you installed is not a brand new one, please be
sure to select 2.
If you wait until INK EMPTY XXXX messages is displayed on the
LCD, the DCP will automatically reset the ink dot counter.
WARNING
If ink gets in your eyes, irrigate them with water immediately and call
a doctor if you are concerned.
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Caution
■ DO NOT remove ink cartridges if you do not need to replace
them. If you do so, it may reduce the ink quantity and the printer
will not know the quantity of ink left in the cartridge.
■ DO NOT shake the ink cartridges, because the ink may spill.
■ If ink stains your body or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong colour position, you
must clean the print head several times before you start printing
(after correcting the cartridge installation) because the colours
were mixed.
■ Once you open an ink cartridge, install it in the DCP and use it up
within six months of installation. Use unopened ink cartridges by
the expiration date written on the cartridge package.
■
Brother multifunction machines are designed to work with ink of a
particular specification and work to a level of optimum performance
when used with genuine Brother ink cartridges. Brother cannot
guarantee this optimum performance if ink or ink cartridges of other
specifications are used. Brother does not therefore recommend the
use of cartridges other than genuine Brother cartridges with this
machine or the refilling of empty cartridges with ink from other
sources. If damage is caused to the print head or other parts of this
machine as a result of the use of ink or ink cartridges other than
genuine Brother products due to the incompatibility or lack of
suitability of those products with this machine, any repairs required
as a result will not be covered by the warranty.
If the INK EMPTYmessage is on the display after you have
installed ink cartridges, check that the ink cartridges are
installed correctly.
If you still cannot solve a problem with your DCP, call Brother
Customer Service.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 15 - 19
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Specifications
S
Product description
The DCP-4020C is a 4in1 Multi-Function Center: Colour Printer,
Colour Copier, Colour Scanner and PhotoCapture Center™.
General
Memory Capacity
Paper Tray
16MB
Up to 100 Sheets (80 g/m2)
Ink Jet
Printer Type
Print Method
Piezo with 75 x 4 nozzles
16 characters x 2 Lines
10-35 °C
LCD (Liquid Crystal Display)
Operating Environment
Best Print Quality
Power Source
20-33 °C
220-240V AC 50/60Hz
Power Consumption
Minimum: under 5.8 watts
Standby: under 9.2 watts
Operating: under 21 watts
Dimensions
398 mm
255.5 mm
131 mm
347.1 mm
469.7 mm
Weight
8.0 kg
(with components)
S - 1 SPECIFICATIONS
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Print media
Paper Input
Paper Tray
■ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes
■ Paper size:
A4, Letter, Legal, A5, Executive, envelopes (commercial No. 10,
DL, C5 Monarch), Post card, Index card.
Width: 89-216 mm
Height: 127-356 mm
For more details, see Paper Specifications for Paper Tray, on
page 2-2.
■ Maximum paper tray capacity: Approx. 100 sheets of 80 g/m2
plain paper.
Paper Output
Up to 30 sheets of plain paper (Face up print delivery to the output
paper support)
To prevent smearing the ink, we recommend removing printed
pages from the output paper support immediately after they exit
the DCP.
Copy
Colour/Mono
Colour/Mono
Copy Speed
Mono
Up to 10 pages/minute (A4 paper)*
Colour
Up to 6 pages/minute (A4 paper)*
* Does not include the time it takes to feed the paper.
Enlarge/Reduce
Resolution
25% to 400% (in increments of 1%)
Print: Max. 1200 x 1200 dpi
Scan: Max. 600 x 600 dpi
Photo Capture Center
Available Media
CompactFlash®
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card and
Compact Modem card are not available.)
SmartMedia® (3.3V)
(Not available for use with ID)
Memory Stick®
(Not available for music data with MagicGate)
File Extension
Number of Files
Folder
JPEG (Progressive JPEG format is not available)
Up to 999 files in the media card
File must be in the 3rd stratum of the folder of Media Card
SPECIFICATIONS S - 2
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Scanner
Colour/Mono
TWAIN Compliant
Resolution
Colour/Mono
Yes
Up to 9,600 × 9,600 dpi (interpolated)
Up to 600 × 2,400 dpi (optical)
Scanning Speed
Document Size
Colour: up to 11 sec.
Mono: up to 3 sec.
* A4 size in 100 x 100 dpi
Scanner Width: Max. 216 mm
Scanner Height: Max. 297 mm
Scanning Width
Grey Scale
208 mm
256 levels
Printer
Printer Driver
Windows® 98/98SE/Me/2000 Professional and XP driver
supporting Brother Native Compression mode and bi-directional
capability
Apple® Macintosh® QuickDraw® Driver
For OS 8.6-9.2/OS X 10.1/10.2.1 or greater
Resolution
2400 x 1200 dots per inch (DPI)
1200 x 1200 dots per inch (DPI)
600 x 600 dots per inch (DPI)
600 x 300 dots per inch (DPI)
600 x 150 dots per inch (DPI)
Print Speed
up to 13 pages/minute (Greyscale)
up to 11 pages/minute (Colour)
Printing Width
Near Edge
204 mm
approximately 0.5 mm margins
(A4/LTR/10x15 cm Post card/13x20 cm Index card)
(Not available for transparencies)
Disk-Based Fonts
35 True Type
Specifications and printed materials are subject to change without prior notice.
Interface
USB
A Standard Universal Serial Bus cable that is not longer than 1.8m.
S - 3 SPECIFICATIONS
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Computer Requirements
Minimum System Requirements
Computer Platform &
Operating System Version
Processor
Minimum
Speed
Minimum
RAM
Recommended
RAM
Available Hard Disk
Space
Drivers
PhotoPrinter®
4
Windows®
Operating
System
98, 98SE
Me
Pentium
75MHz
24 MB
32 MB
64 MB
32 MB
64 MB
128 MB
150 MB
150 MB
Pentium
150MHz
2000 Professional Pentium
133MHz
XP
Pentium
233MHz
280 MB
50 MB
Apple®
OS 8.6 - 9.2
All base
models meet
minimum
32 MB
64 MB
200 MB
Macintosh® (Printing and
Operating
System
Scanning)
Requirements
OS X 10.1
128 MB
160 MB
(Printing only)
Mac OS X 10.2.1
or greater
(Printing and
Scanning only)
NOTE: All registered trademarks referenced herein are the property of their respective companies.
Consumable Items
Ink
Black and 3 individual colour ink cartridges separate from the print
heads.
Service Life of Ink
Cartridge
Approximately 480 page/Black cartridge at 5% coverage with
600 x 150 dpi resolution (Fast).
Approximately 400 page/Colour cartridge at 5% coverage with
600 x 150 dpi resolution (Fast).
These numbers are based on consecutive printing; the numbers
will vary based on print frequency and number of pages.
The DCP periodically cleans the print head to maintain print
quality. This process consumes a small amount of ink.
SPECIFICATIONS S - 4
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N
Q
R
O
P
S
T
V
INDEX I - 2
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UK/IRE/SAF/PAN NORDIC
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