Software User's Guide
Brother QL-series
The contents of this guide and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein
and shall not be responsible for any damages (including consequential) caused by reliance on the materials
presented, including but not limited to typographical and other errors relating to the publications.
The screen images in this guide can differed depending on your OS or printer.
Version D
US ENG
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Introduction
The Brother label printer (hereafter referred to as "the machine") enables you to quickly and easily print
custom labels created with the label software, P-touch Editor.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
© 2011 Brother Industries, Ltd. All rights reserved.
Microsoft, Windows Vista, Windows Server, Windows, Excel and Outlook are registered trademarks of
Microsoft Corporation, USA.
Apple, Macintosh and Mac OS are trademarks of Apple Inc., registered in the United States and other
countries.
The names of other software or products used in this document are trademarks or registered trademarks of
the respective companies that developed them.
Each company whose software title is mentioned in this guide has a Software License Agreement specific to
its proprietary programs.
All other brand and product names mentioned in this Software User's Guide and the User's Guide are
registered trademarks of their respective companies.
About this Guide
This guide (PDF) is included on the CD-ROM.
In this guide, when the mouse pointer changes to
you can just click to jump to the corresponding pages.
For the basic functions of Adobe® Reader®, see the Adobe® Reader® Help files.
Symbols used in this Guide
The symbols used throughout this guide are as follows:
This symbol shows information or directions that should be followed. Ignoring them may result in injury,
damage, or failed operations.
This symbol shows information or directions that can help you better understand and more efficiently use
the machine.
Trademarks
2
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Creating Labels
Label creation overview
This section describes the general procedure for creating labels using the machine.
For details on step-by-step instructions, see Help files.
From label creation to printing
1 Choose the type of label you want to create. There is a variety to choose from.
Label examples
2 Prepare the appropriate DK Roll for the label you want to create.
The machine is supplied with one or more sample rolls. (Other rolls can be purchased separately.)
Choose the appropriate DK Roll for the type of
label you will create.
Install the DK Roll.
ÎQuick Setup Guide
From label creation to printing
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3
3 Create and print the label.
Create a label
Print the label
Using P-touch Editor
Windows®
Express Mode
Express Mode
Enter the text
Standard Mode
Edit the label
Macintosh
Standard Mode
Enter the text
Edit the label
Windows®
Professional Mode
Professional Mode
Windows®/
Macintosh
Enter the text
Snap Mode
Edit the label
The result may differ.
• Screen capture
• Print text
• Drag and drop
®
Using an application from another publisher (Windows only)
Microsoft® Word/Excel®/Outlook®
• Add-In functions
• Import the text
®
Using P-touch Address Book (Windows only)
Enter/Import the text
Edit the label
From label creation to printing
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®
How to use P-touch Editor for Windows
This section explains the procedure for starting P-touch Editor. With P-touch Editor, you can create various
kinds of labels.
See the P-touch Editor Help for samples of various kinds of labels and details on creating, printing, and
saving the labels. The following example uses Windows Vista®. Read the printer name in each image as your
purchased machine model name.
Starting P-touch Editor
1 Click [Start]-[All Programs]-
[Brother P-touch]-[P-touch Editor 5.0].
You can also start P-touch Editor using the
following methods (only if you created the
shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.
When P-touch Editor is launched, the [New/Open] dialog box appears, allowing you to choose whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tools]-[Options] of the menu bar on
the P-touch Editor to display the [Options] dialog box. In the [General] tab, you can choose the
setting in the [Operations] list box in the [Startup Settings]. Normally, choose [Display New/Open
Dialog Box].
2 Choose an option in the [New/Open] dialog
box and click
.
• You can choose the label printer and media size.
• When you choose [Open File], the [Open] dialog
box appears. You can choose and open a file you
have created and stored previously.
• When you choose [View History], the [History]
dialog appears. You can choose from recently
created labels.
• When you choose [New], choose either vertical
writing style or horizontal writing style.
• When you choose [Select by Use], you can choose
by label applications.
• When you choose [Help-How To], the P-touch
Editor Help appears.
The Help files allow you to learn step by step how
to create a label layout.
• When you choose [Check for Updates] with the PC
connected to the Internet, you will be taken to the
Brother Solutions Center. Use the Brother Solutions
Center to check for the latest software downloads
and FAQs.
Starting P-touch Editor
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5
Layout window
„Express Mode
This mode provides easy label creation with texts and images.
The layout window consists of the following sections:
1
2
3
4
5
6
7
1
2
3
4
5
6
7
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
Command bar
Contains the New/Open, Paper, Text, Frame, Image, and other commands.
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Property bar
You can easily insert and format text, images, etc.
Layout window
Used to display and edit objects.
Database window
Displays a connected database.
Mode Switch
Switches the Editor's modes.
• The [View] menu allows you to show/hide the toolbars and windows.
• See the P-touch Editor Help for details.
Starting P-touch Editor
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„Professional Mode
This mode provides full-scale label creation from creating the templates.
The layout window consists of the following sections:
1
2
3
4
5
8
6
7
1
2
3
Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert, etc.) by function.
Standard toolbar
Provides a group of frequently used commands (New Layout, Open, Save, Print, etc.).
Property palette
Contains the Print, Paper, Text and Layout property boxes. Click on the left side of each palette to show/
hide the box.
4
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
5 Layout window
Used to display and edit objects.
6
7
8
Database window
Displays a connected database.
Mode Switch
Switches the Editor's modes.
Side bar
By selecting a tab, you can easily insert and format text, bar codes, tables, etc., change the order of the
objects to create a label template, or set the advanced settings.
• The [View] menu allows you to show/hide the toolbars, palette, and windows.
• See the P-touch Editor Help for details.
Starting P-touch Editor
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„Snap Mode
With this mode, you can capture the screen, print it as an image, and save it for future use. To start Snap
mode, follow the steps below.
1 When you click [Snap] from Mode Switch,
the Description of Snap mode dialog box
appears. Click
.
• If you put a checkmark in [Do Not Display
This Dialog Again], you can go to Snap
mode directly from the next time.
• You can also start Snap mode from [Start]-
[All Programs (Programs)]-[Brother P-
touch]-[P-touch Editor 5.0 (Snap mode)].
2 Snap mode appears.
See the P-touch Editor Help for details.
Starting P-touch Editor
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Start P-touch Editor Help
This section explains how to start P-touch Editor Help for Windows®. The following example uses Windows
Vista®.
„From the Start button
To start P-touch Editor Help, click the Start
button on the task bar, and point to [All
Programs]. Click [Brother P-touch] and then
[P-touch Editor 5.0 Help].
„From the New/Open dialog
When you start P-touch Editor 5.0 and the
New/Open dialog box appears, click Help-
How To.
„From P-touch Editor
Click the Help menu and choose P-touch Editor Help.
Express Mode
Professional Mode
Right click the mouse and choose P-touch Editor Help.
Snap Mode
Start P-touch Editor Help
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Printing the Help description
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1 In the [Contents] tab, choose any topic you want to print.
2 Click
on the Toolbar.
3 Choose the range of topics to be printed,
and click
.
4 Specify the [Printer] and click
.
Choose a normal printer that supports general paper sizes, such as Letter.
Start P-touch Editor Help
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Creating labels with other applications
When installing the software, if you choose the Add-In function, a P-touch icon will be automatically added
onto the Microsoft® Word, Excel®, and Outlook® toolbar. (Only if Microsoft® Word, Excel®, Outlook® are
already installed on your PC.) The Add-In function is valid for Windows® only.
In each application, by choosing the text you want to print and clicking on the P-touch icon, you can create and
print labels quickly and easily.
Depending on the setting, the character string that is downloaded by using the Add-In function will be registered to
the Label List. The Label List is a database exclusively for P-touch Editor. To display Label List, click [File]-
[Database]-[Label List].
• The Add-In function supports the following applications:
Microsoft® Word 2002/2003/2007/2010, Microsoft® Excel® 2002/2003/2007/2010, and Microsoft®
Outlook® 2002/2003/2007/2010
For details or installation information, see the P-touch Editor Help.
Registering and canceling the Add-In function
Before running this program, close the Word, Excel® and Outlook® programs.
The following example uses Windows Vista®.
1 Click [Start]-[All Programs]-
[Brother P-touch]-[P-touch Tools]-
[P-touch Editor 5.0 Add-Ins Utility].
The [Brother P-touch Add-In Settings]
dialog box appears.
2
Click on the checkboxes for the Microsoft
application where you would like the
P-touch Editor Add-In function button to be
installed.
For each Microsoft application you must select
which version of the label creation software you
would like to open when the P-touch Editor button
on the tool bar is clicked.
• Express Mode
: Starts Express Mode.
• Professional Mode : Starts Professional mode.
• Print Immediately : Prints the label.
Creating labels with other applications
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®
Microsoft Word
With the Add-In function, you can directly copy the text in Microsoft® Word to a label layout.
If Microsoft® Outlook® is running and Microsoft® Word is chosen as the standard editor, you won't
be able to use the Add-In function in Microsoft® Word. Exit Microsoft® Outlook® and restart
Microsoft® Word.
®
Creating labels using Microsoft Word
®
1 Open a Microsoft Word document and
select the text you want included in the label
from your Word document.
®
2 On the Microsoft Word ribbon/standard toolbar, click
.
For details on how to automatically add the text to the Label List, see "How to add the Microsoft®
Word text to the Label List shown in the database window" described below.
®
How to add Microsoft Word text to the Label List shown in the database window
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from the next time you register the text. Each time you add new information into the Label List it
also records the following information for your reference.
The text
Added field
Date of creation
The first line
Date field
Title field
Body field
Code field
All lines including the first line
Detected ZIP/Postal code
Example of Label List data being stored in the database window in the P-touch Editor screen
If you clicked No when the message "Record data in the Label List?" was displayed, but want to register, go
to [Tools]-[Options], and check "Automatically Record Data Imported With Add-In." in the [Label List] tab.
Creating labels with other applications
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®
®
Microsoft Excel
With the Add-In function, you can directly copy text in Microsoft® Excel® to a label layout.
®
®
Creating labels using Microsoft Excel
®
®
1 Open a Microsoft Excel worksheet and
select the cells of text you want included in
the label from your Excel spreadsheet.
®
®
2 On the Microsoft Excel ribbon/standard toolbar, click
.
The [Brother P-touch Import Setup] dialog box appears.
3 In [Label Layout], make adjustments to the
line feed in the cells and click [Preview/
Print].
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click
, a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft® Excel® to the Label List" described on page 14.
• If you want to include the data in the Code field of the Label List, choose [Text Imported Into the
"Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
Creating labels with other applications
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®
®
How to add text from Microsoft Excel to the Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from the next time you register the text. Each time you add new information into the Label List it
also records the following information for your reference.
The text
Added field
Date of creation
Date field
Title field
The first line in the text that is specified in the Label
Layout
All lines including the first line in the text specified in
the Label Layout
Body field
Code field
Content of cell specified in [Text Imported Into the
"Code" Field of the Label List]
If you clicked No when the message "Record data in the Label List?" was displayed, but want to register, go
to [Tools]-[Options], and check "Automatically Record Data Imported With Add-in."
Creating labels with other applications
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®
®
Microsoft Outlook
With the Add-In function, you can directly copy the text in Microsoft® Outlook® to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
®
®
Creating labels using the Contacts data in Microsoft Outlook
®
®
1 Open Microsoft Outlook Contacts and
highlight the contact information you
want to include.
In Microsoft® Outlook®, you can include not
only the Contact data but also the text in a
message, as you can do in Microsoft®
Word.
®
®
2 On the Microsoft Outlook ribbon/standard toolbar, click
.
For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft® Outlook® to the Label List" described on page 16.
3 In [Label Layout], make adjustments to the
line feed in the cells and click
.
[Label Layout] enables you to change the
way your text is displayed/printed.
When you choose any listed item in the
[Fields] box and click
, a new field is
added to the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label. You can also remove fields in
this screen by highlighting the field and
pressing the delete key on your keyboard.
• For details on how to automatically add the text to the Label List, see "How to add text from
Microsoft® Outlook® to the Label List" described on page 16.
• If you want to include the data in the Code field of the Label List, choose [Text Imported Into the
"Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
Creating labels with other applications
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®
®
How to add text from Microsoft Outlook to the Label List
For first time use, the message "Record data in the Label List?" is displayed. If you click Yes, new
records are automatically created in the Label List and the text is added to each field shown below
from the next time you register the text. Each time you add new information into the Label List it
also records the following information for your reference.
The text
Added field
Date of creation
Date field
Title field
The first line in the text that is specified in the Label
Layout
All lines including the first line in the text specified in
the Label Layout
Body field
Code field
Content of cell specified in [Text Imported Into the
"Code" Field of the Label List]
If you clicked No when the message "Record data in the Label List?" was displayed, but want to register, go
to [Tools]-[Options], and check "Automatically Record Data Imported With Add-in."
Creating labels with other applications
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How to use the P-touch Address Book
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address
Book. The P-touch Address Book is valid for Windows® only. The following example uses Windows® XP.
Starting the P-touch Address Book
1 Click [Start]-[All Programs]-[Brother
P-touch]-[P-touch Address Book 1.1].
You can also start the P-touch Address
Book using the following methods (only if
you created the shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launch bar.
When the P-touch Address Book is launched, the [Startup] dialog box appears, letting you make
settings to create new contacts, import CSV format data or Outlook® contacts, and so on.
2 In the [Startup] dialog box, specify the P-
touch Address Book operation you want
to perform and click
.
• When [Create a New Contact] is chosen, the
layout window appears.
• When [Import Contacts from a CSV File] or
[Import Contacts from Outlook] is chosen, you
can import contacts in other formats.
• Click
to open the P-touch Address
Book Help files.
The P-touch Address Book Help offers detailed
information on available features and explains
how to use the P-touch Address Book.
Starting the P-touch Address Book
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17
Layout window
The layout window consists of the following eight sections:
1
2
3
4
5
7
6
8
1
2
3
4
5
6
Menu bar
Commands are categorized under each menu (File, Edit, View, and Layout, etc.) by function.
Standard toolbar
Provides a group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.).
Text toolbar
Used to adjust text attributes such as font size and alignment for text formatting.
Layout style selection view
Displays layout styles stored in the folder.
Layout work area
Used to display or edit a layout that uses the layout style in the layout style selection view.
Contact list combo box
Displays the contact list that is currently specified. You can choose from [Personal], [Business], [Other1],
[Other2] and [Other3].
7
8
Index tab
You can search within the field in Record View. Click [Tools]-[Sort] to open the [Sort] dialog box, and
specify the field to be searched using [Key1].
Record View
Displays the contact data in each field. The data can also be edited (added to, deleted or modified).
Starting the P-touch Address Book
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Creating a new contact
This section explains how to create a new contact.
1 Click [File]-[New Contact]. Or, click
.
The [New Contact] dialog box appears.
2 Enter data for each item.
1
2
1
New Contact form toolbar
The following commands are categorized in the menu:
Icon
Button name
Previous
Function
Displays the previous contact.
Next
Displays the next contact.
New Contact
Delete Contact
Displays the New Contact form window for a new contact.
Deletes the contact that is currently chosen.
Allows you to insert an image for a contact from a file or a
camera currently connected to the PC.
The following file types are supported:
• Bitmap (*.bmp, *.dib)
• JPEG file (*.jpg, *.jpeg)
Image
• TIFF file (uncompressed) (*.tif)
• GIF file (*.gif)
• Icon (*.ico)
• Windows Meta File (*.wmf, *.emf) (*Image adjustment is not
allowed.)
• PNG file (*.png)
Save and Close Saves the contact and closes the [New Contact] dialog box.
2
Contact form
Used to enter each item such as name, address, phone number, company information, and e-mail
address for the new contact.
3 When you finish entering the data, click
to store.
Creating a new contact
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How to use P-touch Transfer Manager
(QL-650TD / QL-580N / QL-1050 / QL-1060N only)
P-touch Library: This application allows you to manage P-touch label templates and other data on the PC.
You can print a label from the P-touch Library using the machine.
P-touch Transfer Manager: This application can transfer label template data to the printer’s main unit and can
make backups of data transferred to the printer’s main unit.
The Transfer function is needed to use P-touch Template. For details on P-touch Template, see the P-touch
Template manual in the [Tools] folder on the CD-ROM. (For QL-580N/QL-1050/QL-1060N only)
To transfer the templates via the network, you need to prepare BRAdmin Professional or Web BRAdmin.
Download them from our website. (For Network models only)
Starting up P-touch Transfer Manager
1 Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] -
[P-touch Tools] - [P-touch Transfer Manager 2.1].
P-touch Transfer Manager starts up.
Layout window
1
2
4
3
5
6
1
2
3
Menu
Commands are categorized into each menu (File, Edit, View, Tool, and Help) by function.
Toolbar
Provides icons for frequently used commands. Click on one to access that command.
Selecting the printer model (Only for P-touch Transfer Manager)
Select the printer model to send data to. When you select a printer, only the data that can be sent to the
selected printer is displayed in the list view.
4
Folder view
Displays a list of folders. When you select any folder, the data in the folder selected is displayed in the list
view on the right.
5
6
List view
Displays the data in the selected folder.
Preview
Displays a preview of the label template selected in the list view.
Starting up P-touch Transfer Manager
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Explanations of the Icons
Icon
Button name
Function
Transfer
Transfers the label templates and other data on your PC
to the printer (when the USB interface cable is connected).
(Only for P-touch
Transfer Manager)
Backup
Backs up the data you have transferred to the Brother
printer using P-touch Transfer Manager.
(Only for P-touch
Transfer Manager)
Open
Edits the selected data.
Print
(Only for P-touch
Library)
Prints the selected label template with the printer.
Search
Searches the data managed with the P-touch Library.
Changes the file display format.
Display Style
Transferring label templates from the PC to the printer
via USB
Make sure to disconnect the network cable when transferring templates via USB.
1 Select the printer to transfer data to.
Before transferring data, check that the PC and
the printer are correctly connected with a USB
cable and that the printer power is On.
2 Right click the [Configurations folder],
then select [New] and create a new folder.
Here, as an example, we create the folder
"Transfer".
Transferring label templates from the PC to the printer via USB
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21
3 Drag the transfer data to the folder you
just made.
Drag the transfer data from All Contents, Layouts
or another folder under Filter.
When transferring multiple sets of data, move all
the transfer data to the folder you made.
4 Key Assign numbers are automatically
assigned to transfer data within the folder
you made in the previous step.
To change a number, right click the data name in
the list view, then select a key assign number.
•
•
Key Assign is necessary for transfer of data other
than message texts.
If you change the Key Assign number used for
data already transferred to the printer main unit, it
is overwritten. You can check the Key Assign
number used for data already transferred to the
printer by backing up the data as explained in
You can click the data name for transfer data to
change it to a new name. Depending on your
printer model, there may be restrictions on the
number of characters that can be used for a data
name.
•
5 Select the data or folder you want to
transfer, then click
.
The transfer confirmation message is displayed.
6 Click [OK].
The data in the folder selected in the folder view
is transferred to the printer.
If you have selected specific data in the list
view, only the selected data is transferred
to the printer.
Transferring label templates from the PC to the printer via USB
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Backing up label templates
This section describes how to transfer label templates and other data in the printer to the PC.
• Valid only when the USB cable is connected.
• Backed up data cannot be edited on the PC.
• For some printer model specifications, it may not be possible to retransfer backed-up data to a
printer of a different model than the one the data was originally backed up from.
1 Connect the PC and the printer by USB cable and switch ON the printer's power.
The printer model name is displayed in the folder view.
If you select a printer model name in the folder view, the current data transferred to the printer is displayed.
2 Select the printer to back up from, then
click
.
The backup confirmation message is displayed.
3 Click [OK].
A new folder with a name containing the date is
created under the printer folder, and all the
printer's data is transferred to that new folder.
Deleting all the printer data
1 Connect the PC and the printer by USB cable and switch the printer's power ON.
The printer model name is displayed in the folder view.
2 Right click the printer, then select [All
Delete].
The confirmation message is displayed.
3 Click [OK].
All data in the printer is erased.
Backing up label templates
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Transfer the templates to the printer via the network
(QL-580N / 1060N only)
To transfer the templates to the printer via the network, you need BRAdmin Professional or Web BRAdmin.
Download it from our website first.
The printer names and pictures in the following screens may differ from your purchased printer. The screens
may vary depending on the model.
1 Create the template you want to transfer with P-touch Editor 5.0, then choose [File]-
[Transfer Template...] menu to register.
2 Click
to save the registered template in .blf format.
3 Start BRAdmin Professional (1) or Web BRAdmin (2).
(1) Choose the printer and [Load Firmware]
from the [Control] menu.
(2) Choose the printer and click the [Open]
button in the lower part of the screen.
4 Choose Load Firmware function of the BRAdmin Professional (1) or Web BRAdmin (2).
(1) Choose [TFTP PUT] and click the
[OK] button.
(2) Click the [Load Firmware] button in
the upper part of the screen.
5 Choose the file in .blf format which you saved in step 3 and load it to the printer.
(1) Choose the .blf file and click the [OK]
button.
(2) Choose the .blf file and click the [Submit]
button.
The default password is "access".
Transfer the templates to the printer via the network (QL-580N /
24
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1060N only)
How to use the P-touch Library
Starting up the P-touch Library
You can start up the P-touch Library to edit and print labels.
Click the [Start] button, then choose [All programs (Programs)] - [Brother P-touch] -
[P-touch Tools] - [P-touch Library 2.1].
The P-touch Library starts up.
Opening and editing data
Choose the data you want to edit, then
click
.
The application associated with the data is
opened and you can edit the data.
The application that starts up depends on
the data. For example, for a P-touch
template, P-touch Editor starts up.
Printing labels
Choose the label template you want to
print, then click
.
The label is printed by the connected printer.
Starting up the P-touch Library
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25
Searching labels
You can search label templates registered in the P-touch Library.
1 Click
.
The [Search] dialog box is displayed.
2 Check the items to be used as search conditions and set the search items.
The search items that can be set are as follows.
Settings
Details
Set the method for combining multiple search items. If you choose AND, files are
searched for those that satisfy all the conditions. If you choose OR, files are
searched for those that satisfy any one of the conditions.
Multiple Parameters
Name
Type
Size
Input the data name to search for.
Choose the data type to search for.
Set the data size to search for.
Date
Set the date and time at which the data to search for was last modified.
3 Click [Begin Search].
The search is started.
Close the [Search] dialog. The search results can be checked in the Search Results in the folder view.
You can register the data in the P-touch Library by dragging and dropping it into the All contents
folder or its list view. To have label templates created with P-touch Editor automatically
registered in the P-touch Library, use the following method.
1. From the P-touch Editor menu, choose [Tools] - [Options].
2. In the [Options] dialog box [General] tab, click [Registration Settings].
3. Choose the timing for registering label templates created with P-touch Editor, then click [OK].
Searching labels
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How to use P-touch Editor Lite
(QL-700 and Windows® only)
It is not necessary to install the driver or software for P-touch Editor Lite.
With P-touch Editor Lite, you can create various simple label layouts quickly and easily.
1 Double-click the
.
P-touch Editor Lite starts.
Layout window
1
2
1
2
Command Toolbar
Function
Property Toolbar
Icon
Icon
Function
Displays the New screen for creating a
new label.
Click
to change the font.
to specify the font
Click
size.
Opens a saved file with P-touch Editor
Lite.
You can adjust the font size
up or down one level by
clicking
Saves the data to your PC, etc, but not to
the labeler.
or
.
Specifies the font style:
Inserts a new text box (convenient when
creating labels containing both single and
multiple lines of text).
Bold
Italic
Underline
Specifies the alignment of
text in a text box.
Inserts an image onto your label.
From file: Inserts an image stored on your
PC.
Sets the width of the tape.
Screen capture: Inserts the selected
area of the PC screen as a graphic.
Symbol: Inserts one of your PC’s built-in
symbols.
Click
to automatically
detect the width of the
inserted tape.
Sets the length of the label.
Click
to automatically
Inserts a frame.
adjust the length of the label
to accommodate the entered
text.
Displays the menu.
The menu includes all P-touch Editor Lite
functionality.
Sets/cancels the label
direction to vertical.
Minimizes P-touch Editor Lite.
Exits P-touch Editor Lite.
Click
to set the zoom
factor for the Label View.
You can also change the
zoom factor by clicking
.
or
Click
to print normally or
to print with options.
Auto Cut: Each label is
automatically cut after
printing.
Cut at end: Cuts labels after
the last label is printed.
Copies: Prints multiple
copies of a label.
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3
3
Label View
Display
Function
This label view is displayed when the software is started. The width of tape currently
set is displayed on the left of label image. When "Auto" is shown on the right, the
length of tape is automatically adjusted to the length of text.
You can drag the label border to manually change the length and width of the label.
Move the pointer to the label area’s border. When the blue line appears, drag to the
desired length or width.
You can adjust the size of the P-touch Editor Lite window. Simply move the pointer
over an edge of the P-touch Editor Lite window and drag to adjust the size once the
pointer changes to an arrow.
Guidelines are sometimes displayed when moving objects. They are shown when
the object is aligned at the left, right, top, or bottom edge of Printable area, or in the
center. In the illustration to the left, the guidelines indicate that the object is centered
at the top edge of the tape.
Inserted text boxes, images, and frames are treated as objects. Objects are
surrounded by handles (indicated by eight blue points).
Indicates that an object is selected.
The pointer changes to an arrow when moved over a handle. You can change the
size of the object by dragging.
You can move objects by dragging when the pointer is a crosshair. For text objects,
the pointer only changes to a crosshair over the border of the object.
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4
4
Other Functions (available on the menu displayed by right-clicking the mouse)
Menu
Do this
Click Undo to undo the last operation.
Undo
Redo
Cut
Click Redo to redo an undone operation.
Select the text area (or object) that you want to cut or copy and select Cut or Copy.
Click in the destination area and select Paste.
Copy
Paste
Margins
Always disabled for QL.
Click Insert.
Select Text box to insert text onto the label.
Select From File to insert an image stored on your PC.
Select Screen Capture to insert the selected area of the PC screen.
Select Symbol to insert one of your PC’s built-in symbols.
Select Frame to insert one of P-touch Editor Lite's built-in frames.
Insert
Select the text object and click either Horizontal Text or Vertical Text to change the
direction of the text.
Direction
Select the number or letter within your text and click Numbering to consecutively
advance the number or letter on each label. Click to the right of the Print button
and click Print Options. Check the Numbering box and enter the number of labels
for printing in the Count field. Click the Print button.
Numbering
Select the image and click Change Image to replace the current image with a
different image.
Change Image
Rotate
Rotate objects to 0°, 90°, 180° or 270°.
Select one of the objects and click Order, then select Bring to Front, Send to Back,
Bring Forward, or Send Backward to set the order of each object in the layer.
Order
Click Options.
Select either mm (mm) or inches (in) to set the measurement unit setting.
Select the P-touch Editor Lite language. Restart the application to apply the new
selected “Language”.
Options
Select either Display New Value after Printing or Reset to Original Value after
Printing to set the numbering option.
Brother Solutions Center
Click Brother Solutions Center to go to the web site for assistance and information.
Click About to learn about the P-touch Editor Lite version.
Click Exit to exit P-touch Editor Lite.
About
Exit
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Downloading a New Label Collection Category
to P-touch Editor / Updating P-touch Editor
Using the P-touch Update Software, label collection categories can be downloaded to your PC and printed
using P-touch Editor. Furthermore, the software can be upgraded to the latest version using this tool.
• To use the P-touch Update Software, it is necessary to install it from the CD-
ROM provided.
• Refer to the "Quick Setup Guide" for details on how to install the Software.
• You must be connected to the internet in order to launch the P-touch Update
software.
• Label Collection designs cannot be edited.
• You may find that the software and the contents in this manual are different.
• Upon installation of the P-touch Update Software, an icon will be installed on
your desktop for your convenience. To check for new Label Collection designs,
simply click the icon to launch the software.
The following example uses Windows Vista®
In the following steps, you will see XX-XXXX. Read "XX" as your QL-700 name.
Downloading a New Label Collection Category to
P-touch Editor / Updating P-touch Editor Software
1 Double-click [P-touch Update Software].
• The following method can also be used to start the P-touch Update Software.
• Click [Start], and then select [All Programs] - [Brother P-touch] - [P-touch Update
Software].
• If a message is displayed notifying the user that the Editing Software (P-touch
Editor) is the latest version when started, click [Yes] and then proceed to step 3.
2 Click the [Computer software update]
icon.
Downloading a New Label Collection Category to P-touch Editor /
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Updating P-touch Editor Software
3 Select the [Printer] and [Language], select
the check box next to the label collection
to be installed or the software to be
updated, and then click [Install].
• Click "Click here for details" in the upper right
to view a web page with specific examples of
label collection designs.
• If you are using a Mac, you cannot download
a new label collection category to P-touch
Editor; however, you can update the P-touch
Editor software.
4 The installed label collection will be saved
to the P-touch Editor [Label Collection]
tab.
Updating P-touch Editor Lite
1 Turn the machine on and connect the USB cable.
Confirm the Editor Lite is turned off before connecting the QL-700 to your computer with the USB
cable. Press and hold down the Editor Lite button until the Editor Lite lamp turns off.
2 Double-click the [P-touch Update Software] icon.
The following method can also be used to start the P-touch Update Software.
Click [Start], and then select [All Programs] - [Brother P-touch] - [P-touch Update
Software].
Updating P-touch Editor Lite
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31
3 Click the [Machine update] icon.
4 Select the [Printer], ensure that [The
machine is connected correctly.] is
displayed, and then click [OK].
5 Select the [Language], select the check
box next to the P-touch Editor Lite
software to be updated, and then click
[Transfer].
6 Check the content to be updated, and then
click [Start] to begin the update.
Updating P-touch Editor Lite
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7 The screen on the right is displayed on
your computer while the software is being
updated.
Do not turn off the machine during the update
process.
8 Click [OK] to complete the update.
9 The display returns to the input screen when the update is complete.
Updating P-touch Editor Lite
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How to use P-touch Editor for Macintosh
This section gives an overview of P-touch Editor. See the P-touch Editor Help for details.
Starting P-touch Editor
1 Double-click [Applications] and then [P-
touch Editor 5.0].
If an Alias has been created, double-click the
Alias.
The Layout Window is displayed.
2 Double-click the "P-touch Editor" application.
P-touch Editor starts.
Starting P-touch Editor
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Layout Window
„Standard Mode
This mode provides easy label creation with texts and images.
The layout window consists of the following sections:
1
4
2
3
5
1
2
3
4
5
Command bar
Provides commands such as New/Open, Paper, Text, Frame, Image, etc.
Draw/Edit toolbar
Provides tools for choosing an object, entering text, drawing graphics, etc.
Inspector
Enables you to easily insert and format text, images, etc.
Layout window
Used to display and edit objects.
Database window
Displays a database.
• The [View] menu allows you to show/hide the toolbars and windows.
• See the P-touch Editor Help for details.
Starting P-touch Editor
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„Snap Mode
With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap
mode, follow the steps below.
1 When you click [Snap Mode], the Snap
mode description dialog box appears.
Click
.
If you put a checkmark in [Do Not Display This
Dialog Again], you can go to Snap mode
directly from the next time.
2 Snap mode appears.
See the P-touch Editor Help for details.
Start P-touch Editor Help
This section explains how to start P-touch Editor Help for Mac. The following example uses Mac OS X 10.4.9.
„From New/Open dialog
In the New/Open dialog, click Help-How To.
„From P-touch Editor
To start the P-touch Editor Help, click Help and
choose P-touch Editor Help.
Start P-touch Editor Help
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Appendix
Printing directly from other applications
You can use this machine to print directly from most Windows® applications, by installing the printer driver.
Because the paper size for this machine is different from other regular printers, you may not be able to
print even after installing the driver and application software, unless the application software allows the
correct label size to be set.
Setting the Printer Driver
In the following steps, you will see QL-XXX. Read "XXX" as your printer name. The printer names in the
following screens may differ from your purchased printer name.
The screens may vary depending on the model. The following example uses Windows Vista®.
®
®
1
• For Windows Vista / Windows 7
From [Control Panel], go to [Hardware and Sound] and open [Printers (Windows
®
®
Vista ) / Devices and Printers (Windows 7)].
®
• For Windows XP
From [Control Panel], go to [Printers and Faxes].
For details, see Windows® Help.
2
Choose "Brother QL-XXX", and right
click and select [Select printing
preferences].
The [Brother QL-XXX printing preferences]
dialog box appears.
3 Choose each item and click [OK].
• [Basic] Tab
You can set the paper size, number of copies,
quality and cut option.
Setting the Printer Driver
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• [Advanced] Tab
You can set graphics options ("Halftone",
"Brightness" and "Contrast") and "Continuous
Tape Format".
You can change the Label Format or create a
new Label Format from the [Continuous Tape
Format] dialog box which appears by clicking
[Settings...].
You can set the format name ("Name") and size
("Width", "Length", and "Feed"), and click
[Default].
• [Other] Tab
You can change "Unit" (mm or inch).
4 Close the [Printers] window.
Setting the Printer Driver
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Printing from other applications
We will use Microsoft® Word as an example.
In the following steps, you will see QL-XXX. Read "XXX" as your printer name. The printer names in the
following screens may differ from your purchased printer name.
The screens may vary depending on the model.
1 Click
and
.
The [Print] dialog box appears.
2 Choose "Brother QL-XXX".
You can change the settings of the Printer Driver
from the [Properties] dialog box which can be
displayed by clicking
.
3 Click
to close the [Print] dialog box.
4 When you click [Page Layout], the ribbon appears. Then click the mark to the right of
Page Setup.
The [Page Setup] dialog box appears.
5 Click the [Paper] tab, and choose the
paper size that you want to print.
You can also choose the Label Format that you
You can also set the page margins in the
[Margins] tab.
6 Click
to return to your document.
The size of the Microsoft® Word window is adjusted to the paper size that you have just chosen. Edit
the document as needed.
7 Click
and
, then click
.
The specified labels are printed.
Printing from other applications
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