MFC 4300
®
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Brother Numbers
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling. Call and follow the voice prompts to receive faxed
instructions on how to use the system and your index of fax-back subjects.
If you can’t resolve difficulty with your Brother machine using this manual, call
our fax-back system, and follow the voice prompts to receive faxed instructions
about using the system, and an index of fax-back subjects.
In USA:
In Canada: 1-800-681-9838
1-514-685-5381 (within Montreal)
1-800-521-2846
The Brother fax-back system number (USA only) has been preprogrammed on
One Touch key 1.
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide Web.
From product specification sheets to Frequently Asked Questions (FAQs), it is
all there. Visit us at:
You can check here for Brother Printer Driver updates.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice) (within Montreal)
Dealers/Service Centers (USA only)
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.
Service Centers (Canada only)
For service center addresses in Canada, call 1-800-853-6660.
B R O T H E R N U M B E R S
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i
Ordering Accessories and Supplies
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a
Visa, MasterCard, Discover or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-800-668-2768 (voice)
DESCRIPTION
ITEM
Laser Fax Toner
TN5000PF
Laser Fax Drum
DR200
Telephone Line Cord
Telephone Handset
UG3565001
UF6857010
UL8019009
UL6856000
UU7114001
LH0550001
Handset Curled Cord
Wire Extensions for trays
Paper Tray and Document Tray
Owner’s Manual
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S
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ii
Notice – Disclaimer of Warranties
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT
LIMITATION
THE
IMPLIED
WARRANTIES
OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN
CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR
ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO
YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries, Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are subject
to change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
N O T I C E D I S C L A I M E R O F W A R R A N T I E S
–
iii
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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
Product properly packaged, freight
prepaid, to the Authorized Service
Center together with a photocopy of
your bill of sale.
This warranty is given only to the first
end-use
purchaser
of
the
What Brother will do: Brother (or its
Authorized Service Center) will
evaluate your report of a possible
defect to determine whether a defect
exists, and if it does exist, Brother (or its
Authorized Service Center) will repair or
(at Brother’s option) replace the
Product with a product that performs
the same functions and performs as
well as the original Product. Brother
reserves the right to supply refurbished
or remanufactured replacement parts
provided that the replacement parts
accompanying product (referred to in
this warranty as “this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects in the materials,
workmanship or Year 2000 compliance
of this Product. The “Warranty Period”
is 1 year from the date you purchased
this product. The “Warranty Period” for
consumable items, such as Toner,
Drums, Ribbons, etc. is 90 days from
the date of purchase, or the rated life of
the Consumable item, whichever is
shorter.
conform
to
the
manufacturer’s
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused or damaged, (5) non Brother®-
brand or non Brother approved parts,
supplies, power supplies or other
accessories have been used with this
Product, or (6) this Product has been
Exchange Service:
When an exchange is authorized,
Brother will exchange your non-working
product with
a
refurbished or
remanufactured product that conforms
to the manufacturer’s specifications for
new products.
The refurbished or
remanufactured Product you receive
will be covered by the balance of the
limited warranty period remaining on
the original Product, plus an additional
thirty (30) days. You will keep the
replacement Product that is sent to you
and must return (or be billed up to the
cost of a new product) your original
non- working product, which shall
become the property of Brother. You
must call Brother Customer Service and
if the representative cannot correct the
transported
without
the
proper
preparation and packaging.
What to do if you think your Product
is defective:
Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a
defect in materials or workmanship in
this Product, you can report it to a
Brother Authorized Service Center.
During the Warranty Period, supply
Brother’s representative with a copy of
your dated bill of sale showing that this
Product was purchased within the
United States. For the name of your
Brother Authorized Service Center, call
1-800-521-2846. After contacting the
Brother Authorized Service Center, you
may be required to deliver or send the
product’s
malfunction
over
the
telephone and you elect the exchange
service, you must provide information
pertaining to this Product and you must
also provide a valid major credit card
number.
Your credit card will be
charged up to the cost of a new Product
if: (i) you do not return your original
Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty; (iii) the proper
packaging instructions are not followed
and has caused damage to the product;
iv
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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy
of the proof of purchase (bill of sale).
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free customer
service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement, Brother shall not
be liable for any direct, indirect, incidental
or consequential damages or specific
relief. Because some states do not allow
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Productislost,stolenorrequiresservice.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
the
exclusion
or
limitation
of
consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE,
DESCRIPTION,
Location of store: _____________
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
Important: We recommend that you
keep all original packing materials, in
the event that you ship this product.
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and under-
standings that you may have with
Brother or its representatives.
v
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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-
6464.
Internet support: [email protected] or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
We’re at your side.
Dollard-Des-Ormeaux, QC H9B 3H6
®
vi
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Quick Reference Guide
4
5
For the next fax only, press or
to select ON and press Set
Sending Faxes
.
Automatic Transmission
Press to select additional settings
OR—Press to fax.
Enter the fax number.
Press Start
1
1
2
3
Place the original face down in the
ADF.
—
2
6
7
Enter the fax number using One Touch,
Speed Dial, Search or the dial pad.
.
Press Start.
Receiving Faxes
Select Answer Mode
Sending a Cover Page
Press Receive Mode to select
FAX/TEL, TAD, MANUAL or
FAX ONLY. If you select FAX/
TEL, make sure you set Ring Delay
and F/T Ring Time.
1
Place the original face down in the
ADF.
2
3
Press Function, 1, 3, 1.
When NEXT FAX ONLY?
appears, press Set
Press or to select ON (or
OFF) and press Set
Press or to select a comment
and press Set
Enter two digits to indicate the number
of pages being sent and press Set
Press to select additional settings
OR—Press if you are ready to
fax.
Enter the fax number.
Press Start
.
Manual Reception
4
5
6
7
1
2
Pick up the handset.
.
Press Start if you hear fax tones
(beeps).
.
3
When the LCD shows RECEIVE,
replace the handset.
.
1
—
2
8
9
.
Real Time Transmission
You can send faxes in real time.
1
Place the original face down in the
ADF.
Brother fax-back system :
2
3
Press Function, 1, 3, 9.
In USA:
1-800-521-2846
Press
press Set
or
—
to select ON and
OR—For the next
In Canada: 1-800-681-9838
In Montreal: 1-514-685-5381
Brother Web Site :
transmission only, press
select NEXT FAX ONLY and
press Set
or
to
.
http://www.brother.com
vii
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Search/Speed Dial
Storing Numbers
1
Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
Storing One Touch Dial
Numbers
1
2
Press Function, 1, 6, 1.
2
3
Press
or
to search the memory.
Press the One Touch key where you
want to store the number.
When the name is displayed, lift the
handset—OR—Press Hook.
3
4
5
6
Enter a number (up to 20 digits) and
4
5
Press Start to dial. (If you pressed
Hook to dial, pick up the handset
when the other party answers.)
press Set.
Enter a name (or leave it blank) and
press Set
.
To hang up, replace the handset.
Press or
FAX/TEL and press Set.
to select FAX, TEL, or
Making Copies
Press Stop.
Making a Single Copy
Storing Speed Dial Numbers
1
2
Place the original face down in the
ADF.
1
2
Press Function, 1, 6, 2.
Enter a two-digit Speed Dial number
and press Set.
Press Copy, then wait for five
seconds—OR—Press Copy again.
3
4
5
6
Enter a number (up to 20 digits) and
press Set.
Sorting Multiple Copies
1
Place the original face down in the
ADF.
Enter a name (or leave it blank) and
press Set
.
Press or
to select FAX, TEL, or
2
3
Press Copy.
FAX/TEL and press Set.
Use the dial pad to enter the number
of copies you want (up to 99).
Press Stop.
4
5
6
Wait five seconds—OR—Press
Copy.
Telephone Operation
One Touch Dialing/
Speed Dialing
Press
or
to select SORT (or
STACK).
1
2
Pick up the handset—OR—Press
Hook and listen for a dial tone.
Press Copy.
When you hear the dial tone, press
the One Touch key of the location
you want to call—OR—Press
Search/Speed Dial, press #, then
press the two-digit Speed Dial
number. (If you pressed Hook to
dial, pick up the handset when the
other party answers.
Brother Accessories
and Supplies
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
3
To hang up, replace the handset.
In Canada:
1-800-668-2768 (voice)
viii
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Table of Contents
Introduction..................................................................................... 1-1
Installing the Drum Unit Assembly
Connecting an External
Installing Fax Machine, External Two-Line TAD,
ix
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Setup Receive................................................................................... 5-1
Operation from Extension Telephone or
x
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Windows® 95/98/98SE/Me/2000
Professional and NT® 4.0 Users ..................................11-15
To Install Automatic E-Mail Printing
Helpful Hints for Windows® 3.1x/95/98/98SE/Me/
How to Use the Brother Machine with
xiii
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xiv
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Paper is Jammed near the Drum Unit
Problem Using the HP Pavilion PC and
Machine Connect Failure or Bi-Directional
Brother HL-6/6V/10h/630series/660series/960/1260/
Graphics or Text Is Missing
xv
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These notices are in effect only for 120V
Federal Communications Commission (FCC)
Industry Canada Compliance Statement
Important—About the Interface Cable
Fax.............................................................................................. S-1
Printer......................................................................................... S-2
Index..................................................................................................I-1
xvi
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1
Introduction
1
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has
been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use your machine to its fullest potential by taking a few
minutes to read this manual.
Additionally, your MFC has a Help key. PressHelp to print a list of basic operational
steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will be
able to find information about a specific feature or function by checking the Index in
the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you choose
the correct key presses, we’ve added illustrations showing some of the LCD messages.
boldface
Bold typeface identifies a specific key on the MFC control panel.
Italics typeface emphasize an important point, or refer you to related topic.
Bubble Dot typeface identifies the messages on the LCD of the MFC.
italics
bubble dot
Warnings detail precautions you must take to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to prevent possible
damage to the MFC.
Notes tell you the proper response for a situation that may occur.
Note
FYI tips provide details about how the current operation interacts with other
features.
Improper Setup alerts you to devices and procedures that are not compatible
with the MFC.
Test Sheet Procedures (USA Only)
After programming your Station ID, please fill out the TEST SHEET included with your
MFC and fax it to Brother’s Automated Fax Response System as your first transmission.
When this document is received a confirmation sheet will be sent back to your
machine. To get a response, be sure to set up your Station ID.
In USA:
1-877-268-9575 (fax)
I N T R O D U C T I O N
1 - 1
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MFC 4300 Control Panel Overview
When you press these keys:
Liquid Crystal Display (LCD)
Displays messages to help you set and
operate your MFC.
6
7
Dial Pad
1
Allows you to dial phone and fax
numbers, and can be used as a keyboard
for entering information into the fax
machine.
Programming keys:
Function
Lets you access the function mode.
(programming)
2
Fax keys:
Receive Mode
Lets you set how the machine will
handle incoming calls.
(Left Arrow)
(Right Arrow)
Volume
Broadcast
lets you to send faxes to many
different locations (maximum of 88
locations at once).
Moves the LCD cursor to the left or
right in Function mode so you can
make selections.
Resolution
Lets you select the resolution when
you send a fax.
Also, adjusts speaker, ring and
handset volume.
8
Stop
Set
Stops a fax, cancels an operation, or
exits from function mode.
Stores a function setting in the
machine.
Start
9
Help
3
4
Starts an operation, such as sending a
fax.
Prints a quick reference Help List.
One Touch Dial Keys
Previously stored phone numbers are
accessecd for quick and easy dialing.
Copy keys:
10
Photo/Text
Lets you identify the type of document
you want to copy: a photograph or text.
Dialing and Telephone keys:
5
Hook
Enlarge/Reduce
Lets you dial telephone and fax numbers
without lifting the handset.
lets you select an enlargement or
reduction ratio: 100%, 120%, 125%,
150%, 200%, 50%, 75%, 87%, 93%.
Selecting AUTO automatically reduces
the original on the selected paper size.
Hold
Lets you put calls on hold.
Redial/Pause
Redials the last number called. Also
inserts a pause in autodial numbers.
Copy
Makes a copy of the original in the
ADF.
Search/Speed Dial
Printer key:
11
Lets you look up numbers stored in the
dialing memory. Also, lets you dial
stored phone numbers by pressing # and
two-digit number.
Job Cancel
Clears data from the printer memory.
I N T R O D U C T I O N
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1 - 3
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,
and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG tones)
— soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial
and press Start, and they continue for about 40 seconds after dialing. During
that time, the sending machine must begin the “handshake” with the receiving
machine. Each time you use automatic procedures to send a fax, you are sending
CNG tones over the phone line. You’ll soon learn to listen for these soft beeps
each time you answer a phone on your fax line, so you can know if you are
receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 40 seconds over the phone line, and the screen
displays RECEIVE. If your MFC is set to the FAX mode, it will answer every
call automatically with fax receiving tones. Even if the other party hangs up,
your MFC continues to send the “chirps” for about 40 seconds, and the screen
continues to display RECEIVE. To cancel the receiving mode, press Stop.
When your MFC answers in FAX/TEL mode, it listens for CNG tones and then
responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
so the machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last
for about 40 seconds after the number is dialed. Therefore, it’s important for the
receiving machine to answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax
Note
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions in the Installation chapter for connecting
a TAD to your MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the
integrity of a fax transmission while it is in progress. ECM transmissions are
possible only between machines that both have the ECM feature. If they do, you
may send and receive fax messages that are continuously checked for their
integrity.
Sufficient memory must be available in your MFC for this feature to work.
1 - 4
I N T R O D U C T I O N
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2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Wire Extensions
(Both Wire Extensions
are the same size.)
Telephone
Wire Cord
Handset
Curled
Cord
Telephone
Handset
Document Tray
Operations Manual
Paper Tray
CD-ROM
Test Sheet
(For USA Only)
Drum Unit Assembly
(With free Starter
Toner Cartridge)
Brother
StartCard
If an item is missing, call Brother Customer Service at 1-800-284-4329 (In
USA), 1-800-853-6660 (In Canada) or 1-514-685-6464 (In Montreal). See
Note
Whenever you transport the MFC, use the packing materials that came with
MFC. If you do not pack the MFC properly, you may void your warranty.
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Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Make sure nothing blocks the flow of air from
the fan on the right side of the MFC.
Avoid placing your MFC in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals or refrigerators. Do not expose the MFC to
direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the
flow of air from the fan on the right side of the MFC. Do not connect your MFC
to electrical outlets controlled by wall switches or automatic timers. Disruption
of power can wipe out information in the unit’s memory. Do not connect your
MFC to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO ! NO ! NO !
WARNING
■ Never install telephone wiring during a lightning storm.
■ We recommend that this product be used with a surge protection device to
protect the product against lightning storms.
■ Never install a telephone jack in a wet location unless the jack is specifically
designed for a wet location.
■ Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
■ Use caution when installing or modifying telephone lines.
■ Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
■ Do not use the telephone to report a gas leak in the vicinity of the leak.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
2 - 2
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Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1
Unpack the drum
unit assembly,
including the toner
cartridge, and
gently rock it from
side to side five or
six times to
distribute toner
evenly inside the
cartridge.
To prevent damage to the drum, do NOT expose it to
light for longer than a few minutes.
Do NOT remove the starter sheet—this will be
ejected while the MFC is warming up.
Starter Sheet
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2
Open the top cover of the MFC.
3
Holding the drum unit by its handles, insert it into the MFC.
4
Close the top cover.
2 - 4
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Setting Up the MFC
Follow the instructions below to connect the handset, power cord, and telephone
line.
EXT.
LINE
1
2
Connect the Handset.
Connect the curled handset cord to the bottom of the handset and the left side of
the MFC.
Connect the power cord.
WARNING
■ This MFC must be grounded using a three-prong plug.
■ Since the MFC is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your MFC on when you connect it to a telephone line.
Similarly, you can protect yourself when you want to move your MFC, by
disconnecting the telephone line first, and then the power cord.
■ Lightning and power surges can damage this product! We recommend that you
use a quality surge protection device on the AC power line as well as on the
telephone line, or unplug the lines during a lightning storm.
■ Do not touch the rollers at the paper exit.
3
Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the left
side of the MFC. Connect the other end to a modular wall jack.
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2 - 5
4
Attach the wire extensions to the multi-purpose sheet feeder and the document
guide base.
5
1
Attach the document tray and paper tray to the MFC and pull out their
extensions.
Loading Paper
Open the multi-purpose sheet
feeder cover.
2 - 6
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2
Fan the paper well. Load the paper, making sure the print side is toward the fax
machine and the paper level is stacked below the paper mark. The feeder can
hold up to 200 sheets of paper, or up to 10 envelopes.
3
Adjust the guides to fit
the paper (to help
prevent paper jams).
Press and Slide.
Acceptable Paper
The MFC can handle paper that has the following specifications.
But please note that you can receive fax messages only on Letter, Legal and A4
paper. If you use legal or A4, change the Paper Size setting : (Function
,
1,
2,
6.)
Paper Type
Paper Size
Cut sheet
A4, Letter, Legal, B5, A5, Executive,
Custom size 2.75-8.5 × 5-14 inches (70-216 × 127-356
mm)
Envelopes
DL, C5, COM-10, Monarch, 9" × 12" (For Manual Feed
Slot only)
Post Card
Organizer
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
®
Day-Timer J, K, L, M
2.75-8.5 × 5-11 inches (70-216 × 127-279 mm)
Labels and
Transparencies
2.75-8.5 × 5-14 inches (70-216 × 127-356 mm)
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Paper Capacity of Feeder
Multi-purpose Sheet Feeder:
Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of
2
2
20 lb. (75 g/m ) or 50 sheets of 42 lb. (158 g/m ) Letter/A4 paper, or 10
envelopes
Output Tray:
Approx. 100 sheets of 20 lb. (75 g/m ) Letter/A4 paper
2
Cut Sheet
Envelopes
Basis Weight
Caliper
16 to 42 lb.
(60 to 158 g/m )
20 to 24 lb.
(75 to 90 g/m )
single thickness
2
2
±0.03 to ±0.08 in.
(0.08 to 0.2 mm)
0.0033 to 0.0058 in.
(0.084 to 0.14 mm)
single thickness
Moisture Content
Smoothness
4% to 6% by weight
100 to 250 (Sheffield)
4% to 6% by weight
100 to 250 (Sheffield)
Recommended paper types:
Note
Cut sheet:
Label:
Transparency:
Xerox 4200
Avery laser label or equivalent
3M CG3300 for laser printers or equivalent
Manual Feed Slot
The multi-purpose sheet feeder also has a manual feed slot on its cover. You
can load paper or envelopes one at a time into this slot. You do not have to
remove paper from the multi-purpose sheet feeder.
When you use labels or transparencies, be sure to use this slot.
Loading One Sheet of Paper
You do not have to choose manual feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face down in the manual feed slot.
1
2
Align the paper at the center of the manual feed slot, and be sure to insert it all
the way.
Adjust the paper guide of the manual feed slot to the width of the paper you’re
using.
2 - 8
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Connecting an External
Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering system. When you have
an external TAD on the same telephone line as the MFC, the TAD answers all
calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC
takes over the call and receives the fax. If it doesn’t hear CNG tones, the MFC
lets the TAD continue playing your outgoing message so your caller can leave
you a voice message.
The TAD must answer within four rings. The MFC cannot hear CNG tones until
the TAD has answered the call, and with four rings there are only 8–10 seconds
of CNG tones left for the fax “handshake.” Make sure you carefully follow the
instructions in this manual for recording your outgoing message.
Do not connect a TAD elsewhere on the same phone line—your MFC and TAD
will both try to control the line.
Connections
The external TAD must be plugged into the left side of the MFC, into the jack
labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall
jack.
EXT.
LINE
1
2
Plug the telephone line cord from the wall jack into the left side of the
MFC, in the jack labeled LINE.
Plug the telephone line cord from your TAD into the left side of the MFC, in the
jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s
telephone line jack, and not its telephone set jack.)
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2 - 9
3
Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does
not apply).
4
5
Record the outgoing message (see below).
Set the TAD to answer calls.
Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.)
Recording Outgoing Message on External TAD
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your
MFC time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2
3
Limit your speaking to 20 seconds.
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 5 1 and Start.”
Connecting an External Telephone
Your MFC is equipped with a handset that you can use as a regular phone.
However, you can also connect a separate telephone (or telephone answering
device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the left side of the MFC.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE,
and, if the MFC handset is lifted, an alarm sounds. To disconnect the call on the
external phone and switch to the MFC, press Hook.
2 - 10
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Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the MFC on any of the other
numbers—when the other lines are busy and a second fax call is received, the
fax call would be transferred to a line that does not have a fax machine. Your
MFC will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your MFC.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlets
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2
of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
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2 - 11
Installing Fax Machine, External Two-Line TAD, and Two-Line
Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the MFC
on Line 2. The back of the two-line TAD must have two telephone jacks: one
labeled L1 or L1/L2, and the other labeled L2. You will need at least three
telephone line cords, the one that came with your MFC and two for your external
two-line TAD. You will need a fourth line cord if you add a two-line telephone.
1
2
Place the two-line TAD and the two-line telephone next to your MFC.
Plug one end of the telephone line cord for your MFC into the L2 jack of the
triplex adapter. Plug the other end into the LINE jack on the left side of the
MFC.
3
4
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the MFC.
Triplex Adapter
Two-Line Phone
Two-Line External TAD
FAX/MFC
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the MFC’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
2 - 12
A S S E M B L Y A N D C O N N E C T I O N S
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Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the MFC to a key system or a PBX (Private Branch Exchange), we
suggest that you contact the company that installed your telephone system and
ask them to connect the MFC for you. It is advisable to have a separate line for
the MFC. You can then leave the MFC in FAX mode to receive faxes any time
of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
If you are installing the MFC to work with a PBX:
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
The MFC may be used with either pulse or tone dialing telephone service.
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please see the
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2 - 13
3
On-Screen Programming
3
User-Friendly Programming
We have designed your MFC with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your MFC. All you need to do is follow
the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the Function Mode by
pressing Function. The LCD shows:
1.FAX
Then
2.PRINTER
Press 1 for Fax Functions—OR—
Press 2 for Printer Functions—OR—
When you enter the function mode, your MFC displays a list of main menu
options from which you can choose. These options appear one after the other
on the LCD. Select an option by pressing Set when it appears.
You can “scroll” more quickly through options by pressing . When the screen
displays your selection, press Set. (Press
to scroll backward if you passed
your choice or to save key strokes. Both arrow keys show all options, in the
opposite order.)
Before you press Set, you can correct a mistake you made entering information
in a field using the dial pad. Use to back up and then type over the incorrect
characters.
When you finish a function, the LCD shows ACCEPTED.
If you want to exit the Function mode, press Stop.
Note
3 - 1
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Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about
how to proceed. The display you’ll probably see most often is shown below,
showing you, when you place an original in the ADF, that you can dial a number
and send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program your MFC, you can
perform most of the programming settings without the Owner’s Manual. To
help you understand the function selections, options, and settings that are found
in your fax programs, use the Function Selection Table below.
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Set
Page
1. DATE/TIME
Enter date and time for LCD
display and heading on
transmissions.
—
2. STATION ID
3. BEEPER
Program name, fax number
and elephone number to
appear on each transmitted
page.
—
Adjust volume level of
beeper.
LOW
4. SLEEP MODE
Conserves power
00 MIN
—
5. DELAYED TIMER
Sets the time of day that
delayed faxes will be sent.
6. VOLUME AMPLIFY
For the hearing-impaired,
you can set the volume to the
AMPLIFY: ON setting on a
permanent or temporary
basis.
OFF
7. TONE/PULSE
(Canada Only)
Selects dialing mode.
TONE
8. LOCAL
LANGUAGE
(Canada Only)
Allows you to change the
LCD Language to French
ENGLISH
SeeFrench
Owner’s
Manual
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3 - 2
1. Fax Functions (CONTINUED)
2. SETUP RECEIVE
Function
Description
Factory Set
Page
1. RING DELAY
Number of rings before MFC
answers in FAX or FAX/TEL
mode.
04
2. F/T RING TIME
3. EASY RECEIVE
Sets the time for “double
ring” in FAX/TEL mode.
20
Receive fax messages
without pressing the Start
key.
ON
4. REMOTE CODE
Enter code to activate or
deactivate machine from a
remote location.
ON ( 51, #51)
5. REDUCTION
6. PAPER
Reduces size of image.
AUTO
Selects size of paper for fax
receiving.
LETTER
7. PRINT DENSITY
8. POLLING RX
Make prints darker or lighter.
—
Turns Polling Receive ON or
OFF.
OFF
9. TONER SAVE
Increases life of toner
cartridge.
OFF
3 - 3
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1. Fax Functions (CONTINUED)
3. SETUP SEND
Function
Description
Factory Set
Page
1. COVERPG SETUP
Automatically sends the
OFF
cover page you programmed.
2. COVERPAGE MSG
3. CONTRAST
Program customized
message for fax cover page.
—
AUTO
Change lightness or darkness
of a fax you are sending.
4. RESOLUTION
Allows you to change
resolutions page by page.
STANDARD
OFF
5. OVERSEAS MODE
Adjusts for sometimes
difficult overseas
transmissions.
6. CALL RESERVE
You can send a fax, then
speak.
OFF
7. DELAYED FAX
8. POLLED TX
Send documents later.
—
Sets up your MFC with a
document to be retrieved by
another fax machine.
OFF
9. REAL TIME TX
You can send a fax without
using memory.
OFF
4. REMAINING JOBS
Function
Description
Factory Set
Page
Cancel a delayed fax or
polling job.
5. INTERRUPT
Function
Description
Factory Set
Page
Send a fax now, even if you
have the machine set to send
a fax later, or if you have it set
for Polling.
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3 - 4
1. Fax Functions (CONTINUED)
6. SET AUTO DIAL
Function
Description
Factory Set
Page
1. ONE-TOUCH DIAL
Dial numbers stored in memory
by pressing only one key and start.
—
2. SPEED-DIAL
Dial numbers stored in
memory by pressing only
three keys and start.
—
—
3. SETUP GROUPS
Set up a Group number for
broadcasting.
7. PRINT REPORTS
Function
Description
Factory Set
Page
1. XMIT REPORT
2. ACT.REPORT
3. AUTO DIAL
OFF
Print lists and reports
of activity.
INTERVAL: OFF
—
—
—
—
4. TEL. INDEX
(Details in Chapter 9)
5. USER SETTINGS
6. MEMORY STATUS
8. REMOTE FAX OPT
Function
Description
Factory Set
Page
1. FAX FWD/PAGING
Set MFC to forward fax
messages—OR—to call your
pager.
OFF
2. FAX STORAGE
Store incoming faxes in
memory for remote retrieval.
OFF
3. REMOTE ACCESS
4. PRINT FAX
Set code for retrieving faxes.
159
—
Print incoming faxes stored in
the memory.
0. TEL SERVICE
Function
Description
Factory Set
Page
1. DISTINCTIVE
Use with telephone
OFF
company’s Distinctive Ring
service to register the ring
pattern on the MFC.
2. CALLER ID
View or print a list of the last
30 Caller IDs stored in
memory.
—
3 - 5
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2. Printer Functions
1. PRINT OPTIONS
Function
Description
Factory Set
Page
1. INTERNAL FONT
You can print resident fonts
to check and confirm font
types.
—
2. CONFIGURATION
Printer settings and status are
listed here.
—
2. RESET PRINTER
Function
Description
Factory Set
Page
1. FACTORY SET
You can restore the printer
back to the factory default
settings.
—
2. HEX DUMP MODE
If you set HEX DUMP
MODE, all the PC data is
printed in hexadecimal.
—
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3 - 6
4
Initial Setup
4
Getting Started
After you have assembled your machine uing the Brother StartCard, continue
the setup by programming the rest of the initial settings.
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
2
Press Function, 1, 1, 1.
ENTER YEAR:XX
ENTER MONTH:XX
Enter the last two digits of the year, and then
press Set.
3
4
5
6
Enter two digits for the month and press Set
(for example, enter 09 for September).
ENTER DAY:XX
Enter two digits for the day (for example, 06),
and then press Set.
ENTER TIME:XX:XX
Enter the time in 24-hour format, and then press Set (for example, enter 15:25
for 3:25 PM).
Press Stop.
The LCD now will show the date and time you set whenever the MFC is in
Standby mode.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on
1
2
Press Function, 1, 1, 2.
FAX:
Enter your fax number (up to 20 digits),
and then press Set.
TEL:
(You must enter a fax number to proceed.)
3
Enter your telephone number (up to 20 digits),
and then press Set.
NAME:
(This number appears on Cover pages.)
If your telephone number and fax number are the same, enter the same number
again. The LCD shows your entry.
4 - 1
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4
5
Use the dial pad to enter your name (up to 20 characters), and then press Set.
(You can use the chart below to help you enter letters.)
Press Stop.
The LCD returns to the date and time.
If your Station ID has already been programmed, the screen prompts "1" to
make a change, or "2" to exit without changing.
Setting Tone/Pulse Dialing (Canada Only)
Your MFC comes set to accommodate tone (multi-frequency) dialing service. If
you have pulse (rotary) dialing service, you must change the dialing mode.
1
2
Press Function, 1, 1, 7.
DIALING:TONE?
SELECT
& SET
Press
or
to select dialing mode,
and then press Set.
3
Press Stop to exit.
Entering Text
When you are setting certain functions, such as the Station ID, you will have to
enter text into the MFC. Most keys on the dial pad have three or four letters
printed above them. The keys for 0, # and don’t have printed letters because
they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of times,
you can access the character you want.
Key
2
once
A
twice
B
three times four times five times
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
3
D
E
4
G
H
I
5
J
K
L
O
R
V
Y
6
M
P
N
M
7
7
Q
8
T
U
T
9
9
W
X
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4 - 2
Inserting spaces
To enter a space, press once between numbers and twice between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press to move the
cursor after the last correct letter. Then press Stop; all letters above and to the
right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you
can back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
Special characters and symbols
Press , # or 0 repeatedly to move the cursor under the special character or
symbol you want, then press
to select it.
Press for (space) ! “ # $ % & ’ ( ) * + , - . /
Press # for : ; < = > ? @ [ ] ^ _
Press 0 for É À È Ê Î Ç Ë Ö 0
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine, you
should complete the steps described on page 4-1.
4 - 3
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Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the MFC beeps every time you press
a key or make an error, and at the end of fax sending or receiving.
1
2
3
Press Function, 1, 1, 3.
Press
or
to select your setting, and then press Set.
Press Stop to exit.
Setting the Handset Volume
Before you begin to use the MFC, you must decide if you need to set the handset
volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY
volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired.
During a conversation, users can press
or
on the control panel to adjust
the volume. When the handset is replaced, the handset volume remains until you
change it again.
VOLUME AMPLIFY: ON–TEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a
conversation, users can press or on the control panel to adjust the volume
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset
volume will return to the default setting of LOW.
VOLUME AMPLIFY:ON–PERMANENT
Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-
impaired. During a conversation, users can press or
on the control panel
to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is
replaced, the handset volume returns to the default setting of AMPLIFY.
When you press or on the control panel to adjust the volume, the display
shows the setting you are choosing. Each key press changes the volume to the
next setting.
WARNING
It is important that you do NOT choose PERMANENT unless all users are
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage
the hearing of some users.
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Setting Volume Amplify
Please carefully read “Setting the Handset Volume” before you do the following
steps:
1
2
Press Function, 1, 1, 6.
Press
or
to select
VOL AMPLIFY:OFF?
SELECT <- -> & SET
VOL AMPLIFY:OFF? if none of the users
are hearing-impaired, and then go to Step 4.
—OR—
If some or all of the users are hearing-
impaired, select VOL AMPLIFY:ON?.
3
4
If all the users are hearing-impaired, press
PERMANENT?
or
to select PERMANENT?, and
SELECT <- -> & SET
then press Set.
—OR—
If only some of the users are hearing-impaired, select TEMPORARY?, and
then press Set.
Press Stop to exit.
Setting the Speaker Volume
You can adjust the speaker volume of your MFC. First press Hook, then press
or
to select a speaker volume level.
When you press or to adjust the volume level, the LCD shows the setting
you are choosing. Each key press changes the volume to the next level. The new
setting will remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your MFC is idle. You can turn the ring
off or you can select a ring volume level.
As you press or to adjust the volume level, the MFC rings so you can hear
the volume for the level shown on the LCD. Each key press changes the volume
to the next setting. The new setting will remain until you change it again.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions plus the
COVERPG SETUP and COVERPG MSG (from SETUP SEND) functions are
stored permanently. You may have to reset the date and time.
4 - 5
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Sleep Mode
Setting the Sleep mode reduces power consumption while the MFC is idle. You
can choose how long the MFC is idle (from 00 to 99 minutes) before it drops
into sleep mode. The timer automatically rests when the MFC receives a fax or
PC data, and when it makes a copy. The default setting is 0 minutes.
1
2
Press Function, 1, 1, 4.
Use the Dial pad to enter the length of time the MFC will be idle before it drops
into sleep mode (00 to 99), and then press Set.
3
Press Stop to exit.
Delayed Timer
You can set up the time of day that delayed faxes will be sent. This time will be
1
2
Press Function, 1, 1, 5.
SET TIME=12:34
ENTER & SET
Enter the time (in 24-hour format) that you
want delayed faxes to be sent, and then
press Set.
SET TIME=17:00
3
Press Stop to exit.
I N I T I A L S E T U P
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5
Setup Receive
5
Basic Receiving Operations
Select Receive Mode
There are four different receive modes for your MFC. You can choose the mode
that best suits your needs by pressing Receive Mode repeatedly until the LCD
shows the setting you want to use.
LCD
How it works
When to use it
MANUAL
You control the
Use this mode when
(manual receive)
phone line and must you are using a
answer every call
yourself.
computer modem on
the same line or if
you receive very few
fax messages. You
can also use this
mode with
Distinctive Ring.
FAX ONLY
(automatic receive)
The MFC
automatically
For dedicated fax
lines. You cannot
answers every call as receive a voice call
a fax.
but you can call out.
FAX/TEL*
(fax and telephone)
The MFC controls
the line and
automatically
answers every call.
If the call is a fax it
You cannot have an
answering machine
on the same line,
even if it is on a
separate jack on the
will receive the fax. same line. You
If the call is not a fax cannot use the
it will ring (double
telephonecompany’s
ring) for you to pick Voice Mail in this
up the call.
mode.
TAD:ANSWER MACH.
(External Telephone Answering
Device)
The external TAD
automatically
answers every call.
Use this mode if you
have an answering
machine on your
Voice messages are phone line.
stored on the external
TAD. Fax messages
are printed.
*In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you
have extension phones on the line, set the Ring Delay to 4 rings.
5 - 1
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To select or change your Receive Mode
1
2
Press Receive Mode. The LCD shows your current selection.
FAX ONLY
FAX/TEL
TAD:ANSWER MACH.
MANUAL
Continue to press Receive Mode until your new selection appears. After 2
seconds, the LCD returns to the date and time display, along with your new
Receive Mode setting.
If you are changing Receive Mode while in another operation, the LCD returns
to the current operation display.
09/06 15:25 FAX
Current Receive Mode
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings
before it answers. If you have extension phones on the same line as the
1
2
Press Function, 1, 2, 1.
Press or to select how many times the line rings before the MFC answers
(00 – 04), and then press Set. If you select 00, the line doesn’t ring at all.
3
Press Stop to exit.
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Setting FAX/TEL (F/T) Ring Time
You must determine how long the MFC will notify you with its special double-
ring when you have a voice call. This ringing happens after the initial ringing
from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no
other phones on the same line ring the special double-ring. However, you can
answer the call on any extension phone (in a separate wall jack) on the same
phone number as the MFC.
1
2
Press Function, 1, 2, 2.
Press or to select how long the MFC will
ring to alert you that you have a voice call,
RING TIME:20 SEC
and then press Set.
3
Press Stop to exit.
Now, when a call comes in and the MFC is set to FAX/TEL mode, all phones
on this line will ring the number of times you selected in Ring Delay.
You can let the MFC pick up and detect if it’s a fax or voice call. If it’s a fax
call, the MFC prints the fax. If it’s a voice call, the MFC signals you with a
double-ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double-ringing, the MFC continues for
the set time.
Easy Receive
When you use this feature, you don’t have to press Start when you answer a fax
call and hear calling beeps. Just hold the handset and wait a few seconds. When
you see RECEIVE on the fax screen or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset, and your MFC does the rest. Selecting ON allows the MFC to receive
fax calls automatically, even if you lift the handset of an extension or external
phone. Selecting SEMI lets the MFC receive the call only if you’ve answered it
at the MFC. Selecting OFF means you’ll have to activate the MFC yourself by
pressing Start—OR—by pressing 5 1 if you are not at the MFC.
1
2
3
Press Function, 1, 2, 3.
Press
or
to select ON, SEMI or OFF, and then press Set.
Press Stop to exit.
If you’ve set the feature to ON, but your MFC doesn’t automatically connect a
fax call when you lift an external or extension phone handset, press the Fax
Receive code 5 1. At the MFC, lift the handset, and then press Start. (See
5 - 3
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Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your MFC. If you choose
AUTO, your MFC chooses the level of reduction for you.
1
2
Press Function, 1, 2, 5.
5.REDUCTION
Press
or
to select the reduction ratio you
want—AUTO, 93%, 87% or 75%,
and then press Set.
Choose 100% if you don't want a reduction.
3
Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5" × 11"), and the incoming fax is:
letter size, select 93%
A4 size, select 87%
legal size, select 75%.
If your paper is A4 (8.2" × 11.6"), and the incoming fax is:
letter size, select 100%
A4 size, select 93%
If your paper is legal size (8.5" × 14"), and the incoming fax is:
letter size, select 100%
A4 size, select 100%
legal size, select 93%.
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5 - 4
Setting Paper Size
You can use three sizes of paper for printing your faxes: letter, legal and A4.
When you change the size of paper you have loaded in the MFC, you will need
to change the setting for paper size so your MFC will know how to fit the
incoming fax on the page. You can also select the level of page reduction to fit
on the paper in your MFC.
1
2
Press Function, 1, 2, 6.
6.PAPER
Press
or
to select LETTER, LEGAL
or A4, and then press Set.
CHANGE REDUCTION
1.YES 2.NO
3
Press 1 if you want to change the reduction
setting—OR—Press 2 to go to Step 5.
4
5
Press
or
to select AUTO, 100%, 93%, 87% or 75%, and then press Set.
Press Stop to exit.
Setting the Print Density
If your MFC is printing too light or too dark, you can adjust print density,
making your printed documents darker or lighter. The new setting will remain
until you change it again.
1
2
3
Press Function, 1, 2, 7.
Press
to make print lighter, or
to make print darker, and then press Set.
Press Stop to exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON,
print appears somewhat lighter. The default setting is OFF.
1
2
3
Press Function, 1, 2, 9.
Press
or
to turn ON (or OFF), and then press Set.
Press Stop to exit.
5 - 5
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Advanced Receiving Operations
Operation from Extension Telephone or External
Telephone
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive Code.
When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.
If the MFC answers a voice call and double-rings for you to take over, use the
Telephone Answer Code # 5 1 to take the call at an extension phone.
If you answer a call, and no one is on the line, assume you’re receiving a fax. At
the MFC phone, press Start, and then hang up. At an extension phone,
press 5 1, wait for fax receiving tones (chirps), then hang up. At an external
phone, press 5 1 and wait for the phone to be disconnected (the LCD shows
RECEIVE) before you hang up. (Your caller will have to press Start to send
the fax.)
For FAX/TEL Mode Only
When the MFC is in FAX/TEL mode, it will use the F/T Ring Time (double-
ringing) to alert you to pick up a voice call. If you’re at the MFC, you can lift
the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T
Ring Time, and then press # 5 1 between the double rings. If no one is on the
line, or if someone wants to send you a fax, send the call back to the MFC by
pressing 5 1.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.
If you are always disconnected when accessing your external TAD remotely,
Note
try changing the Fax Receive Code from
5 1 to # # # and the Telephone
Answer Code from # 5 1 to 9 9 9.
1
2
Press Function, 1, 2, 4.
Press
or
to select ON (or OFF), and then
REMOTE ACT.:ON?
press Set.
3
4
5
If you want to, enter a new Fax Receive Code,
and then press Set.
*
FAX RECEIVE: 51
If you want to, enter a new Telephone Answer
Code, and then press Set.
TEL ANSWER:#51
Press Stop to exit.
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5 - 6
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your MFC to “poll” other machines, or you can have someone poll your
machine.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your machine to receive a fax, they pay for the
call; if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1
2
Press Function, 1, 2, 8.
POLLING RX:OFF?
SELECT <- -> & SET
Press or to choose ON, and then press
Set.
ENTER FAX NO.
PRESS START KEY
3
4
Enter the fax number you are polling.
Press Start.
The LCD shows DIALING.
Setting Up Sequential Polling Receive
The MFC can request documents from several fax units in a single operation.
Afterward, a Sequential Polling Report will be printed. (See Canceling a
1
2
Press Function, 1, 2, 8.
POLLING RX:OFF?
SELECT <- -> & SET
Press
or
to select Polling ON, and
POLLING RX:ON?
then press Set.
ENTER FAX NO.
PRESS START KEY
3
4
Specify the destination fax machines you wish to poll, using One Touch, Speed
Dial, a Group or the dial pad. You must press Broadcast between each
location.
Press Start. The MFC will poll each
number or group member in turn for a
document.
ACCEPTED
DIALING
#01
5 - 7
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Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax from
1
2
3
Press Function, 1, 8, 4.
Press Start.
After printing is finished, press Stop to exit.
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit.
If the MFC is idle,
1
2
Press Function, 1, 4.
Any waiting jobs will appear on the LCD. If no
jobs are waiting, the LCD shows NO JOB WAITING.
4.REMAINING JOBS
If you have more than two jobs waiting, use or to select the job you want
to cancel, and then press Set when the LCD shows your selection.
—OR—
If you have only one job waiting, go to Step 3.
3
Press 1 to cancel the job—OR—Press 2 to exit without canceling it.
To cancel another job, return to Step 2.
4
Press Stop to exit.
If your MFC is busy, press Stop, and then follow Steps 2 through 4 to cancel
Note
a job.
You can check which jobs are waiting in memory by following Steps 1 and 2
above.
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Telephone Services
Distinctive Ring
This MFC feature lets you use the Distinctive Ring subscriber service offered
by some telephone companies, which allows you to have several telephone
numbers on one phone line. Each phone number has its own Distinctive Ring
pattern, so you’ll know which phone number is ringing. This is one way you can
have a separate phone number for your MFC.
Your MFC has a Distinctive Ring function, allowing you to dedicate one phone
number just for receiving faxes. You’ll need to follow the directions below to
“register” the new Distinctive Ringing pattern, that was assigned by the
Telephone Company, so your MFC can recognize its incoming calls.
You can change or cancel the Distinctive Ring pattern at any time. You can
Note
switch it off temporarily, then turn it back on. When you get a new fax number,
be sure to reset this function.
You can register only one Distinctive Ring pattern with the MFC. Some ringing
patterns cannot be registered.
■ The MFC will answer only calls to its registered number.
■ You will not hear the first two rings of all incoming calls on the machine.
■ To have your TAD answer only the main number, the MFC must be in Manual
mode.
■ In FAX/TEL or FAX mode, the MFC will answer all numbers on the phone line.
5 - 9
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Registering Your Distinctive Ring Pattern
If you are not sure which ring pattern you have call your telephone company.
Then assign your ring pattern in the steps below.
1
2
3
4
Set the MFC to MANUAL mode.
Press Function, 1, 0, 1. The LCD shows the current setting of this feature.
Press
or
to select DISTINCTIVE: SET? and press Set.
Press
or
to select the prestored ring pattern you want to assign, and then
press Set. (You will hear each pattern as you scroll through the four patterns.)
Be sure to choose the pattern assigned by the Telephone Company.
Ring
Pattern
Rings
1
long - long
2
short - long - short
3
short - short - long
4
very long (normal pattern)
5
Press Stop to exit.
Once you’ve registered the Distinctive Ring pattern in your MFC, you can turn
this feature on or off. To change the setting, follow Steps 1 to 4 above, selecting
ON (or OFF).
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Caller ID
The Caller ID feature lets you use the Caller ID subscriber service offered by
many local phone companies. This service provides you, by means of the LCD
display, the name or telephone number of your caller as the line rings.
After a few rings, the LCD shows the telephone number of your caller (or name,
if available). Once you pick up the handset, the Caller ID information
disappears from the LCD, but the call information remains stored in the Caller
■ You will see the first 16 characters of the number or name.
■ OUT OF AREA means call originates outside your Caller ID service area.
■ PRIVATE CALL means the caller has intentionally blocked transmission of
information.
■ CALL PICKUP remains on the screen when no Caller ID information was
transmitted.
If both the name and number are received, the LCD shows only the name. You
can print a list of Caller ID information received by your MFC.
Caller ID service varies with different carriers. Call your local phone company
to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your MFC.
1
2
Press Function, 1, 0, 2.
Press or to select DISPLAY #?, and then press Set.
If the name was not received, it will not be displayed.
3
Press or to scroll through the Caller ID memory to select the Caller ID you
want to view, and then press Set.
The LCD shows the caller’s name and number and the date and time of the call.
4
Press
or
to return to the Caller ID listing—OR—Press Stop to exit.
Printing Caller ID List
1
2
3
Press Function, 1, 0, 2.
Press
or
to select PRINT REPORT?, and then press Set.
Press Start.
5 - 11
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Call Waiting Caller ID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID
service offered by many local telephone companies. The feature displays the
telephone number (or name, if available) of Call Waiting callers on your MFC’s
LCD.
1
To answer a Call Waiting signal while you're talking on the phone, ask the other
party if you can put them on Hold a minute to catch the other call. The LCD
shows the Caller ID.
2
3
Press Speed Dial to switch to the second call.
To switch back to the first call, press Speed Dial again.
Either caller can hang up at any time. However, if you hang up you will
disconnect both callers.
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6
Setup Send
6
Before You Begin
Sending Faxes Using Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of the available settings: Add
a coverpage and select a comment; set the
contrast or resolution; send using overseas
mode, call reservation or delayed fax timer,
OTHER SETTINGS?
1.YES 2.NO
polling transmission or real time transmission. After each function is accepted,
the LCD will ask if you want to enter other settings:
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—
Press 2 if you are finished choosing settings, and then go to the next step.
Using the ADF (Automatic Document Feeder)
■ Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches
long. Your MFC can scan an image only 8.2 inches wide, regardless of how
wide the paper.
■ Make sure you place
Originals are
Face Down
in the ADF
Paper
Guides
original face down, top
edge first.
■ Adjust the paper guides
to fit the width of your
document.
■ The ADF (automatic document feeder) can hold up to 20 pages, feeding each
one individually through the fax machine. Use standard (17 lb–24 lb) paper
when using the ADF. If you’re using heavier paper, feed each sheet individually
to prevent paper jams.
■ Press Resolution (before you send the fax) to select the resolution for the
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or
fabric.
■ Make sure documents written in ink are completely dry.
6 - 1
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Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
before sending the fax.
1
2
Place the original face down in the ADF.
Pick up the handset and listen for a dial tone—OR—press Hook and listen for
a dial tone.
3
Enter the fax number you want to call. (You can enter the digits using the dial
pad, or you can enter a One Touch or Speed Dial number or you can call using
4
5
When you hear the fax tone, press Start.
If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the
handset, or press Hook.
1
2
Place the original face down in the ADF.
Enter the fax number using One Touch, Speed Dial, Search or the dial pad.
3
Press Start.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, after you disconnect the
call press Redial/Pause to retry the number.
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial up to three times at 5 minute intervals.
Dual Access
You can scan up to 50 originals into the fax memory, even while the MFC is
receiving or sending another fax (from memory). You can set temporary settings
for each fax you’re scanning, except Timer and Polling.
If you try to scan in and store a 51st fax, the MFC will send it immediately,
without storing it in memory.
If you get a MEMORY FULL message while scanning the first page of a fax,
press Stop to cancel scanning. If you get a MEMORY FULL message while
scanning in a subsequent page, you'll have the option to press Start to transmit
the pages scanned so far, or to press Stop to cancel the operation.
1
2
Make sure the ADF is empty.
Place the original in the ADF.
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6 - 2
3
4
Enter the fax number.
Press Start. The MFC starts scanning the original and the screen displays the
job number (#XX) of the fax, and how much memory is available. Then the
MFC starts dialing. You can immediately repeat Steps 1 through 4 for the next
fax.
Your MFC normally operates in Dual Access mode. However, you can
override Dual Access by using Real Time Transmission.
Note
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before
sending. Then, as soon as the phone line is free, the MFC will start dialing and
sending the fax. If memory becomes full, the MFC will send the document in
real time, even if REAL TIME TX is set to OFF.
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1
2
3
Place the original face down in the ADF.
Press Function, 1, 3, 9.
9.REAL TIME TX
To change the default setting, press
or
REALTIME TX:ON?
to select ON (or OFF), and then press
Set. Go to Step 5—OR—For the next fax
transmission only, press
or
to select NEXT FAX ONLY, and then press
Set.
4
5
For the next fax only, press or to select ON (or OFF), and then press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 6.
6
Enter fax number, and then press Start.
Checking the Jobs Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
1
If the machine is idle,
Press Function, 1, 4.
—OR—
If the machine is busy, go to step 2.
2
3
If you have multiple jobs waiting, use
or
to scroll through the list.
Press Stop to exit.
6 - 3
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Canceling Jobs While Scanning the Original
You can cancel a job while you are scanning it into memory by pressing Stop.
Eject the original by pressing Stop again.
Canceling Jobs in Memory
You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,
Polled Transmit or faxes in memory waiting to be sent. If no jobs are waiting,
the LCD shows NO JOB WAITING.
If the MFC is idle,
1
2
Press Function, 1, 4.
Any waiting jobs appear on the LCD.
4.REMAINING JOBS
If you have more than two jobs waiting,
press or to select the job you want to
cancel, and then press Set.
—OR—
#02 SALES REPORT
1.CLEAR 2.EXIT
If you have only one job waiting, go to Step 3.
3
4
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
Press Stop to exit.
If the MFC is busy press Stop, and then follow Steps 2 through 4 to cancel a
job.
Basic Sending Operations
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory. If you’re
dialing manually, the name is left blank.
The cover page indicates your Station ID, and the number of pages you’re
sending. If you have Coverpage Setup set to ON (Press Function, 1, 3, 1.), the
number of pages remains blank.
You can select a comment to include on
your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
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Instead of using one of the comments
above, you can enter up to two customized
messages, each 27 characters long. Use the
chart on page 4-2 to help enter characters.
(See Composing Your Own Comments.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND functions are temporary settings that allow you to
make adjustments for each document you send. However, so you can set up your
cover page and cover page comments in advance, the Cover Page Setup and
Cover Page Message functions change the default settings.
Composing Your Own Comments
You can set up two custom comments.
1
2
Press Function, 1, 3, 2.
2.COVERPAGE MSG
Press or to choose position 5 or 6 for
your customized comment, and then press Set.
3
4
Use the dial pad to enter your customized comment, and then press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit.
Cover Page for Next Fax Only
Make sure the Station ID is set up. This feature does not work without the
You can set the fax to send a cover page with a particular document. This cover
page will include the number of pages in your document.
1
2
3
Place the original in the ADF.
Press Function, 1, 3, 1.
1.COVERPG SETUP
When the screen displays NEXT FAX
ONLY?, and then press Set.
4
5
6
Press
Press
or
or
to select ON (or OFF), and then press Set.
to select one of the standard or custom comments, and then press Set
.
Enter two digits to indicate the number of pages you are sending, and then press
Set.
(Enter 0 0 to leave the number of pages blank.) If you make a mistake, press
to back up, and then reenter the number of pages.
7
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 8.
8
9
Enter the fax number you’re calling.
Press Start.
6 - 5
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Always Send Cover Page
Make sure Station ID is set up. This feature does not work without the Station
You can set the MFC to send a cover page whenever you send a fax. The number
of pages in your fax is not included when you use this setting.
1
2
Press Function, 1, 3, 1.
COVERPAGE:OFF?
Press
or
to select COVERPAGE:
ON?, and then press Set.
3
4
If you selected ON, press
comments, and then press Set.
or
to select one of the standard or custom
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu —OR— Press 2 to exit if you are finished choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the
sample page and attach it to your fax.
1
2
3
Press Function, 1, 3, 1.
Press
or
to select PRINT SAMPLE?, and then press Set.
Press Start. Your MFC prints a copy of your cover page.
- - -
- - -
- - -
COVER PAGE
- - -
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
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Contrast
If your original is very light or very dark, you might want to set the contrast
accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a
very dark original.
1
2
3
4
Place the original face down in the ADF.
Press Function, 1, 3, 3.
Press
or
to select AUTO, S.LIGHT or S.DARK, and then press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu —OR— Press 2 if you are finished choosing settings, and then go
to Step 5.
5
Enter a fax number and press Start to send a fax.
Resolution
When you have an original in the ADF, you canuse the Resolutionkey to change
the default setting. Press Resolution continuously until you see the lights change
to the setting you want. For Standard, turn Fine and S. Fine lights off. For Photo,
Standard—Good for most typed documents.
Fine—Good for small print; transmits a little slower than standard resolution.
S.Fine (Super Fine)—Good for small print or artwork; transmits slower than
fine resolution
.
Photo—Use for documents with varying shades of gray; slowest transmission time.
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1
2
3
Place the original face down in the ADF.
Press Function, 1, 3, 5.
5.OVERSEAS MODE
Press
or
to select ON (or OFF), and
then press Set.
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 5.
5
6
Enter the fax number you’re calling.
Press Start.
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Call Reservation
You can send a fax and let the other party know that you want to have a
conversation after the fax transmission is complete. The other fax machine will
ring as if it were receiving a telephone call; if the other party picks up the
handset, your MFC will ring. Lift the handset to speak.
If you set Call Reservation and Call Back message to ON, your MFC leaves a
message if the other party does not answer.
1
2
Place the original face down in the ADF.
Press Function, 1, 3, 6.
CALL RESERVE:OFF
3
Press
or
to select CALL
RESERVE:ON (or OFF), and then press
Set. The LCD shows the current seting for
Call Back Message.
CALL BACK:OFF?
4
5
Press
or
to select ON (or OFF), and then press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 6.
6
7
8
Enter the fax number.
Press Start.
If you’ve set Call Reservation to ON, pick up your handset if the MFC rings.
You cannot use auto redial with Call Reservation. You cannot use Call
Reservation with Delayed Transmission or with Polling.
You must register your Station ID to set Call Back Message to ON.
Note
Print Sample Call Back Message
1
2
3
Press Function, 1, 3, 6.
Press
or
to select PRINT SAMPLE?, and then press Set.
Press Start.
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Delayed Fax
During the day you can store up to 50 documents in memory for delayed sending.
Transmission of these documents will begin at the time of day you enter in Step 3. If
accept it in Step 3 or enter another time for this fax.
1
2
3
4
Place the original face down in the ADF.
Press Function, 1, 3, 7.
Accept the displayed time or enter another time for this fax, and then press Set.
Press 1 to leave the original waiting in the ADF.
—OR—
1.DOC 2.MEMORY
Press 2 to scan the original into memory.
5
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go to
Step 6.
ENTER FAX NO.
6
7
Enter the fax number.
PRESS START KEY
Press Start.
The MFC will wait to send the fax at the time you set up in Delayed Timer
(Function, 1.1.5).
The number of documents you can scan into memory varies with the data they
contain.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the fax
you’re sending. This could be useful if you’re sending a fax with photos and
letters, or some pages with small print and others with normal print. Resolution
settings return to STANDARD after the fax is sent.
1
2
3
Place the original face down in the ADF.
Press Function, 1, 3, 4.
PAGE 01:STANDARD
SELECT <- -> & SET
Use or to select resolution for page 1,
and then press Set.
4
5
6
Repeat Step 3 for subsequent pages.
Press Stop when you’re finished.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go
to Step 7.
7
8
Enter the fax number you’re calling.
Press Start.
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Setting Up Polled Transmit
Polled Transmit is when you set up your MFC to wait with an original so another
fax machine can retrieve it. (See Interrupting Delayed Fax and Polled Transmit
1
2
Place the original to be retrieved face down in the ADF.
Press Function, 1, 3, 8.
POLLED TX:OFF?
SELECT <- -> & SET
3
Press or to choose POLLED TX:ON?,
1.DOC 2.MEMORY
and then press Set
.
4
5
Press 1 to select DOC if you want your MFC to scan the printed original at the
time it is polled—OR—Press 2 to select MEMORY.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and then go to
Step 6.
6
Press Start.
If you pressed 1 in Step 4, the printed original remains in the ADF until your
MFC is polled. However, you can “interrupt” it to send another fax.
Interrupting Delayed Fax and Polled Transmit Jobs
You can send a fax or make a copy now, even if you have the MFC set to send
a fax later or to be polled. However, you cannot use automatic redial or the
Function mode.
1
2
Press Function, 1, 5.
Wait 2 seconds, and then remove the
original that is waiting in the ADF.
INSERT ORIGINAL
3
4
5
6
7
Place the “new” original you want to send or make a copy now in the ADF.
Enter the new fax number for the original you want to send now.
Press Start.
After the transmission is finished, place the “old” original back into the ADF.
Press Function, 1, 5, to restore the Delayed Fax or Polling job.
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7
Auto Dial Numbers
7
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your MFC to do three types of easy dialing: One Touch, Speed
Dial, and Groups for Broadcasting of faxes.
If you loose electrical power, auto dial numbers in memory will NOT be lost.
Storing One Touch Dial Numbers
You can store 8 fax/phone numbers that you can dial by pressing one key. You
also can store names with these numbers. When you press a One Touch dial
location, the LCD shows the name or number as the call is dialed. (See One
One Touch keys are not the dial pad keys. They are the 8 keys located to the left
of the dial pad.
1
2
Press Function, 1, 6, 1.
Press the One Touch key where you want to store a number. (One Touch key 01
has been pre-programmed for Brother fax-back system (USA only). You can
override it if you wish.) The LCD shows the location you selected. (See Fax
3
Enter a number (up to 20 digits), and then
press Set. If you want to enter a pause in the
NAME:
dialing sequence (for example, to access an outside line), press Redial/Pause as
you’re entering digits. Pressing Redial/Pause enters a 3.5 second pause when
the number is dialed, and a dash appears on the LCD. (See Changing One Touch
.)
4
5
Use the dial pad to enter the name (up to 15 characters), and then pressSet. You
number without a name, press Set.
Press
FAX
TEL
or
to select the type you want, and then press Set.
A fax only number
A telephone (voice) number
FAX/TEL Both a fax and telephone (voice) number
6
Return to Step 2 to store another One-Touch number—OR—Press Stop to exit.
When you dial an AUTO DIAL number, the LCD shows the name you’ve
stored. If you haven’t stored a name, the number you’ve stored.
If you need to store a longer pause than 3.5 seconds, press Redial/Pause two
Note
or more times.
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Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only four keys (and
.)
1
2
3
4
Press Function, 1, 6, 2.
SPEED-DIAL? #
ENTER & SET
#05:
Use the dial pad to enter a two-digit
location (01–30), and then press Set.
ENTER & SET
Enter the number (up to 20 digits),
and then press Set.
NAME:
Use the dial pad to enter the name or company (up to 15 characters), and then
5
6
Press
FAX
TEL
or
to select the type of number, and then press Set.
A fax number
A telephone (voice) number
FAX/TEL Both a fax and telephone number
Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number
is already stored, the LCD shows the current name stored there, and then prompts
you to either
1. CHANGE—OR—2. EXIT.
1
2
Press 1 to change the number stored, or press 2 to exit without making a change.
Enter a new number.
■ If you want to erase the number, press Stop when the cursor is to the left of the
digits. The letters above and to the right of the cursor will be deleted.
■ If you want to change a digit, use or to position the cursor under the digit
you want to change, and then type over it.
3
Follow the directions beginning at Step 3 in Storing One Touch Numbers or
Step 4 in Storing Speed Dial Numbers.
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Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch key (Broadcasting) and Start. First, you’ll need
to store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Group uses up a One Touch key. Finally,
you can have up to six small Groups, or you can assign up to 37 numbers to one
large Group.
You can include up to 7 One Touch locations and up to 30 speed Dial locations.
If you broadcast to more than the maximum locations available, you will be
unable to set up transmissions using Dual Access and the Timer.
1
2
Press Function, 1, 6, 3.
SELECT ONE-TOUCH
Select a One Touch key where you wish to
store the Group number. (For example,
press One Touch key 2 for Group 1).
SETUP GROUP:GO
ENTER & SET
3
4
Use the dial pad to enter the Group number, and then press Set.
(For example, press 1 for Group 1.)
To include One Touch or Speed Dial
G01:*O5#O9
numbers in the Group, enter them as if you
were dialing. For example, for One Touch
key 5, press One Touch key 5. For Speed
Dial location 09, press Search/Speed
Dial, then press 0, 9 on the dial pad. The
LCD shows
05, #09.
5
6
Press Set to accept the numbers for this
group.
NAME:
ENTER & SET
Use the dial pad and the chart on page 4-2 to enter a name for the group, and
then press Set.
(For example, NEW CLIENTS.)
7
Press Stop to exit.
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Dialing and Telephone Options
You can use your MFC to make telephone and FAX calls by dialing manually,
or by using Search, One Touch or Speed Dial memory.
When you dial an auto dial number, the LCD shows the name you’ve stored. If
you haven’t stored a name, the fax number you’ve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
1
2
3
Pick up the handset—OR—Press Hook.
When you hear a dial tone, dial the call using the dial pad.
If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pick up the handset.)
4
To hang up, replace the handset.
One Touch Dialing
1
2
Pick up the handset—OR—Press Hook.
When you hear a dial tone, press the One Touch key of the location you want to
3
4
If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you will hear
a warning sound, and the LCD will display NOT REGISTERED. The LCD
returns to normal after 2 seconds.
If you are sending a fax, press Start after pressing the One Touch key. If you
picked up the handset, press Start when receiving the fax machine answers with
fax tones.
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Speed Dialing
1
2
3
Pick up the handset—OR—Press Hook.
When you hear a dial tone, press Search/Speed Dial, press #, and then press
the two-digit Speed Dial location.
If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
4
To hang up, replace the handset.
If you are sending a fax, press Start after pressing the Speed Dial number. If
you picked up the handset, press Start when the receiving fax machine answers
with fax tones.
Note
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as One Touch numbers. You can store these long dialing sequences by
dividing them and setting them up on separate keys in any combination. You
can even include manual dialing using the dial pad. The combined number will
be dialed in the order you entered it, as soon as you press Start.
You can store “555” on One Touch key 03 and “7000” on One Touch key 02.
If you press One Touch 03, 02, and Start, you can dial “555-7000”. To
temporarily change a number, you can substitute part of the number with manual
dialing using the dial pad. For example, to change the number to 555-7001 you
could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.
Search
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically. (See Storing One Touch Dial
1
2
3
Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.
Press
or
to search the memory.
When the LCD shows the name you want to call, pick up the handset or press
Hook.
4
5
Press Start to begin dialing.
If you pressed Hook to dial the call, pick up the handset when the other party
answers. (The speaker works only one way; the other party won’t be able to hear
you unless you pickup the handset.)
6
When the call is over, hang up.
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Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Broadcast key, you can include up to 8 One Touch
locations, up to 30 Speed Dial locations, and up to 50 manually dialed numbers
(maximum of 88 locations if you did not use up any locations for Groups, access
codes or credit card numbers). However, available memory will vary with the
types of jobs in memory and the number of locations used for broadcasting. If
you broadcast to more than the maximum locations available, you will not be
able to set up transmissions using dual access and the timer. (See Setting Up
Although the easiest way to broadcast is to press Group keys, you can include
One Touch, Speed Dial, and manually dialed numbers in the same broadcast.
You must press Broadcast between each of these locations. Use the Telephone
Index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
To stop the broadcasting in progress, press Stop. The LCD asks if you want
to cancel all locations or the location that is being sent.
Note
■ Enter the long dialing sequence numbers as you normally would, but keep in mind
that each key counts as one location, so the number of locations you can call
become limited.
■ If the line is busy or for some other reasons a connection could not be made while
broadcasting, the MFC will redial the number automatically.
■ If the memory is full, press Stop to abort the job or press Start to send the portion
that is in the memory (if more than one page has been scanned).
1
2
Place the original face down in the ADF.
Enter a number using One Touch, Speed Dial, Group numbers, Search or the
dial pad.
Example: Group number
3
4
Press Broadcast. You will be prompted to press the next number.
Enter the next number.
Example: Speed Dial
5
6
Press Broadcast.
Enter the next fax number.
Example: Manual dialing, using the dial pad.
7
Press Start.
Your machine will read the original into memory and then start sending faxes to
all the numbers you entered.
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Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Hold
1
2
3
Press Hold to put a call on Hold.
You can replace the handset without disconnecting the call.
Pick up the MFC handset to release the call from Hold. Picking up an extension
handset will not release the call from Hold.
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for telephone
banking, for example), follow the directions below. If you have touch tone
service, you do not need this feature to send tone signals.
1
2
3
Lift the handset.
Press #. Digits dialed after this send tone signals.
When you hang up, the fax machine returns to pulse dialing service.
Redial
If the last number you dialed was busy, press Redial/Pause for easy re-dialing.
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8
Remote Fax Options
8
Fax Forwarding/Paging
You can NOT use Paging and Fax Forwarding at the same time.
You can NOT use Paging and Fax Forwarding when “Fax Storage” is set to
OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory. Then dials the fax number you’ve programmed and forwards the fax
message.
1
2
Press Function, 1, 8, 1.
Press or until the LCD shows
FAX FORWARD?, and then press Set.
FWD#:
ENTER & SET
3
4
Enter the forwarding number (up to 20 digits), and then press Set.
Press Stop to exit.
R E M O T E F A X O P T I O N S
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Programming Paging Number
When Paging is selected, your MFC dials the pager number you’ve programmed,
and dials your Personal Identification Number (PIN) when connected, to activate
your pager and let you know you have a fax message in the memory.
1
2
Press Function, 1, 8, 1.
Press
or
until the LCD shows
PAG#:
PAGING?, and then press Set.
ENTER & SET
3
4
Enter your paghone number (up to 20 digits) followed by # # and then press
Set. Do not include the area code if it is the same as that of your MFC.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter
your fax number, press # #, and then press Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number, press
# #, and then press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
5
Press Stop to exit.
You cannot change a Paging number or PIN remotely.
Press Redial/Pause for each 3.5 second delay, as needed.
Note
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory.
1
2
Press Function, 1, 8, 2.
FAX STORAGE:OFF?
SELECT & SET
Press
or
to select ON (or OFF), and
then press Set.
3
Press Stop to exit.
If there are faxes in memory when you turn
Fax Storage OFF, the LCD prompts you to
erase any faxes in memory.
ERASE ALL FAX?
1.YES 2.NO
If you press 1, all fax data is erased and Fax Storage is turned off. If you press
2, data is not erased and Fax Storage remains on.
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Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the MFC picks up your call, so
you can access features remotely. The access code is preset to 1 5 9 , but you
1
2
Press Function, 1, 8, 3.
Enter a three-digit number from 000 to 999, and then press Set.
(Do not use the same digits that appear in your Fax Receive Code or Telephone
Answer Code.)
3
Press Stop to exit.
Remote Retrieval
You can call your MFC from any fax machine using touch tone and use a
Remote Access Code and other button presses to retrieve fax messages. Cut out
the Remote Retrieval Access Card on the last page of this manual and keep it in
Using Remote Retrieval Access Code
1
2
Dial your fax number from a fax machine using touch tone.
When your MFC answers and beeps, immediately enter your Remote Retrieval
Access Code (1 5 9 ).
3
4
The MFC signals the kinds of messages received:
1 long beep—Fax message(s)
No long beeps—No messages
The MFC then prompts you with two short beeps to enter a command. If you
wait longer than 30 seconds to enter a command, the MFC hangs up. If you
enter an invalid command, the MFC beeps three times.
5
6
Press 9 0 to reset the MFC when you finish.
Hang up.
If your MFC is set to MANUAL mode, you can access your machine by
waiting about 2 minutes, and then entering the Remote Retrieval Access Code
within 30 seconds.
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8 - 3
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote command.
Remote Commands
Operation Details
95 Changing Fax
Forwarding / Paging
setting
1 OFF
If you hear one long beep, the change is
accepted. If you hear three short beeps, you
cannot change it because the conditions have not
been met (Example: registering paging number).
You can register your fax forwarding number by
using 4. FAX FWD NO (see p. 8-1). Once you
have registered the number, the MFC will
change automatically to FAXFWD:ON mode.
Then retrieve a Memory Status List by entering
Forwarding number you registered is correct in
the List.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFF
You can set FAX STORAGE to ON or OFF.
96 Retrieve a fax
1 Memory Status List Enter the number of a remote fax machine to
receive the Memory Status List or stored fax
message(s). (See p. 8-5)
2 Retrieve all faxes
3 Erase fax from the
memory
If you hear one long beep, you can erase fax
message(s) from the memory.
97 Check the Receiving
Status
1 FAX
You can check whether your MFC has received
any faxes. If yes, you will hear one long beep. If
no, you will hear three short beeps.
98 Change Receive
Mode
1 TAD
2 FAX/TEL
3 FAX
If you hear one long beep, you can change the
Receive Mode. If you hear three short beeps, you
cannot change it.
90 Exit
After a long beep, you can exit remote access.
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Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if
you have any fax messages.
1
2
Dial your fax number.
When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9 ).
3
4
When you hear two short beeps, use the dial pad to press 9 6 1.
Using the dial pad, enter the number of the remote fax machine where you want
the Memory Status List forwarded (up to 20 digits), and then press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints the
Memory Status List.
Retrieving Fax Messages
1
2
Dial your fax number.
When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9 ).
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
Using the dial pad, enter the number of the remote fax machine where you want
your fax messages forwarded (up to 20 digits), and then press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints your
fax messages.
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Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1
2
Dial your fax number.
When you hear the beep, immediately enter your Remote Retrieval Access Code
(1 5 9 ).
3
4
When you hear two short beeps, enter 9 5 4.
Enter the new number of the remote fax machine where you want your fax
messages forwarded (up to 20 digits), and then press # #.
You cannot use and # as dial numbers. However, if you want to store a
pause, press #.
Note
5
6
7
To retrieve the Memory Status List, when you hear two short beeps, use the dial
pad to press 9 6 1.
Use the dial pad to enter the number of the remote fax machine (up to 20 digits),
and then press # #.
After you hear your MFC beep, hang up and wait.Your MFC calls the remote
fax machine. The remote fax machine prints the Memory Status List showing
the new forwarding number.
8
Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 and reset it.
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9
Printing Reports
9
Fax Settings and Activity
You can print the following lists and reports:
Choose if you would like a Transmission
Verification Report printed after every fax you
send.
1.XMIT REPORT
2.ACT.REPORT
Activity Report lists information about the last
50 incoming and outgoing faxes. TX means
Transmit; RX means Receive.
Lists names and numbers stored in One Touch
and Speed Dial memory, in numerical order.
3.AUTO DIAL
4.TEL.INDEX
AUTO DIAL LIST (above), alphabetically.
Lists settings for INITIAL SETUP, SETUP
RECEIVE, SETUP SEND, PRINT REPORTS,
REMOTE FAX OPT, and TEL SERVICE.
5.USER SETTINGS
6.MEMORY STATUS
Lists summary information and amount of
occupied memory.
To Print a Report
1
2
Press Function, 1, 7.
Enter the number of the report you want to print.
For the Activity Report, also press
or
to select PRINT REPORT?,
and then press Set.
3
4
Press Start.
Press Stop to exit.
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Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report lists the
time and date of transmission and whether the transmission was successful.
When the feature is OFF, the report is printed automatically only if there’s an
error during transmission. If the report indicates NG, send the document again.
If the report indicates you should check the readability of certain pages, resend
those pages.
Note
When the feature is ON, the report is printed with every fax you send.
1
2
3
Press Function, 1, 7, 1.
Press
or
to select ON or OFF, and then press Set.
Press Stop to exit.
Activity Report Interval
You can set the MFC to print activity reports at specific intervals (6, 12, 24
hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by
following the steps in the previous section.
1
2
Press Function, 1, 7, 2.
Press
or
to display INTERVAL?,
INTERVAL?
and then press Set.
3
Press or to choose an interval, and then press Set.
(If you choose 7 days, the LCD prompts you to choose the day of the week that
the 7-day countdown begins.
4
5
Enter the time to begin printing, in 24-hour format, and then press Set.
(For example, enter 19:45 for 7:45 PM).
Press Stop to exit.
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10
Making Copies
10
Using the MFC as a Copier
You can use your MFC as a copy machine, making up to 99 copies at a time.
The MFC can stack the copies or collate (sort) them.
The scannable area of your MFC begins at approximately one-eighth inch
(4 mm) from the edge of the paper.
1/8" (4 mm)
Not Scannable
1/8" (4 mm)
Making a Single Copy
The default resolution for a single copy is AUTO, which you can use for
originals containing both text and photographs. You can also select Text and
Photo, as needed.
1
2
Place the original face down in the ADF.
Press Copy, then wait five seconds—OR—Press Copy again.
Do NOT pull on the paper while copying is in progress.
To stop the copy process and release the original, press Stop.
Note
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Type of Original
You can select the Copy resolution for your type of original. The default setting
is AUTO, which is used for originals that contain both text and photographs.
TEXT is used for originals containing only text. PHOTO is used for copying
photographs.
1
2
3
Place the original face down in the ADF.
Press Photo/Text.
DOC TYPE:AUTO?
SELECT
& COPY
Press
or
to choose the type of
original, and then press Copy.
4
5
Using the dial pad, enter the number of copies.
Wait five seconds—OR—Press Copy again.
Making Multiple Copies
There are two ways to make multiple copies on your MFC. You can choose
whether the copies will be STACKED (all copies of page 1, then all copies of
page 2, etc.), or SORTED (collated). The default resolution for multiple copies
is AUTO.
Sorting Multiple Copies
1
2
3
4
5
6
Place original face down in the ADF.
Press Copy.
Use the dial pad to enter the number of copies you want (up to 99).
Wait five seconds—OR—Press Copy.
Press
or
to select STACK or SORT.
Press Copy.
If you select SORTor STACK after pressing Copy and get a MEMORY
FULL message while you are scanning the first page, press Stop to cancel the
job and then restart it to make a single copy. If you selected SORT and the
memory full message appears while scanning subsequent pages, you can press
Copy to copy the portion that is in memory, or press Stop to cancel. To restart
the copy job using less memory, press Copy for stacked copies.
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Enlarging and Reducing Copies
Place the original to be copied face down in the ADF.
Press Enlarge/Reduce.
1
2
3
Press
or
to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%,
75%, or 50%.
4
5
6
7
8
Press Copy.
Use the dial pad to enter the number of copies you want (up to 99).
Press Copy again—OR—Wait five seconds.
Press
or
to select STACK or SORT.
Press Copy.
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11
Setting Up Brother MFC
11
and PC to Work Together
Using the Brother Machine with Your PC
Multi-Function Link® Pro software (MFL Pro) turns your Brother machine into
a multi-function center, by enabling you to use your fax machine as a printer.
The MFC 4300 is a 3 in 1 multi-function center — It’s a fax, copier and printer.
Install the Printer Driver and other Brother Software from the bundled CD-ROM.
Caution
It is important that you hook up your MFC to your computer before you install
the software.
If you have previously installed Brother Multi-Function Link® Pro software or
Brother Printer Driver for another machine, uninstall it first.
Before you install the printer driver, you must read the
README.WRI file in the root directory of the CD-ROM for
important last-minute installation information and
troubleshooting tips.
Before You Install Brother Printer Driver
Computer Requirements
The following are the minimum computer requirements you need to set up and
operate the MFC drivers:
Minimum System Requirements
Available
Hard
Disk
Windows®
Operating
System
IBM PC
Processor Speed
RAM
Minimum
RAM
Recommended
CD-ROM
Speed
Space
3.1, 3.11
95, 98, 98SE
NT® 4.0 Workstation Pentium 75MHz
486/66MHz
486/66MHz
8MB
24MB
32MB
64MB
32MB
16MB
32MB
64MB
128MB
64MB
40MB
50MB
50MB
50MB
50MB
2X
2X
2X
2X
2X
2000 Professional
Me
Pentium 133MHz
Pentium 150MHz
Use only a shielded parallel interface cable that is IEEE 1284-compliant and no
more than 6 feet long (1.8 meters).
Note
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Connecting the Brother Machine to Your PC
IMPORTANT
To install the software using Windows NT® Workstation Version 4.0 or
Windows® 2000 Professional, you must be logged on as the Administrator.
Before you can connect the MFC to your computer, you must purchase a bi-
Note
directional IEEE 1284-compliant parallel cable that is no longer than 6 feet (1.8
meters).
1
Make sure to unplug the machine’s power cord from the electrical outlet before
connecting the parallel interface cable.
Also, make sure the computer is turned off and unplugged from the electrical
power before you connect the interface cable.
2
3
Connect the parallel interface cable to the parallel interface port of the machine,
and then secure the connection with the wire clips.
Connect the interface cable to the
printer port of the computer, and
then secure it with the two screws.
For the location of your computer’s
parallel printer port, see the User’s
Guide for your computer.
4
Before plugging in your computer
and turning it on, plug in the
electrical cord of the Brother
machine.
5
Turn on the PC.
To continue, you must install the Brother Printer Driver before you install the
Note
Brother Software. Be sure to follow the instructions for the operating
system you are using:
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Using Windows® 95, 98, 98SE and Me
Note
For Windows® 98, 98SE user:
6
When the Add New
Hardware Wizard
screen appears, click
Next.
Each operating system version has different dialog. Some text may be different
depending on the operating system you are using.
Note
For Windows® 95 user:
Select “Driver from disk
provided by hardware
manufacture.” and then
click OK.
For Windows® Me user:
Select “Specify the location of
the driver (Advanced).” and
then click Next.
The instructions in steps 7 to 15 are for Windows® 98SE.
Note
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7
Select (Recommended)
and click Next.
8
9
Insert the MFL Pro CD-ROM into your CD-ROM drive.
Select Specify a
location and remove
the other check marks,
and then click Browse
to locate the file.
10 Double-click the CD
icon, click the
“x:\w9x\para” folder
and then click OK. (x:
is the drive letter for
your CD-ROM drive.)
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11 Make sure Specify a
location is selected,
and then click Next.
12 Makesureyourprinter
driver name appears
in the dialog box, and
then click Next.
13 You can enter a name
for this printer, or you
can use the name
supplied on screen.
When you have
finished, click Finish.
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14 When the Add New
Hardware Wizard
displays, click Finish.
After the Setup
Note
window appears and
the status bar reaches
100%, the remaining
drivers will be copied.
15 Click OK.
The printer driver has been installed. Now you can print.
If you want to install the other software (Remote Setup, True Type fonts and
Note
Automatic E-mail Printing), go to page 11-15.
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Using Windows® 2000 Professional
6
When the Found New
Hardware Wizard screen
appears, click Next.
7
Select(Recommended),
and then click Next.
8
9
Insert the MFL Pro CD-ROM into your CD-ROM drive.
Select Specify a
location, remove the
other check marks,
and then click Next.
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10 Click Browse to
locate the file.
11 Double-click the CD
icon and click the
“x:\w2k\para” folder,
and then click OK.
(“x” is the drive letter
for your CD-ROM
drive.)
12 Click Next.
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You might see the
“Digital Signature
Not Found” dialog
box during
Note
installation. If you see
it, click Yes to install
the driver.
13 Click Finish.
After the Setup
window appears and
the status bar reaches
100%, the remaining
drivers will be copied.
14 Click OK.
The printer driver has been installed. Now you can print.
If you want to install the other software (Remote Setup, True Type fonts and
Note
Automatic E-mai Printing), go to page 11-15.
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Using Windows NT® Workstation Version 4.0
6
Windows NT®
Workstation
Version 4.0 does
not have Plug &
Play, so you will
have to install the
drivers manually.
Click Start in the
Task bar, select
Settings, select
Printers, and then
double-click Add
Printer.
7
Select My Computer,
and then click Next.
8
Select LPT1:, and
then click Next.
9
Insert the MFC Pro CD-ROM into your CD-ROM drive.
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10 Click Have Disk...
11 Click Browse to
locate the file.
12 Double-click the CD
icon, click the
“x:\nt40” folder, and
then click Open.
(“x” is the drive letter
for your CD-ROM
drive.)
13 Click OK.
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14 Select your printer
model, and then click
Next. (This dialog box
may not be displayed
for some MFC
models.)
For some models, this
Note
step is not necessary.
Proceed to Step 15.
15 Click Next.
16 Select Not Shared,
and then click Next.
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17 Select Yes
(Recommended) to
Print a Test Page, and
then click Finish.
18 After the test page has
been printed, click
Yes.
Now the printer
driver has been
installed and you
can see it.
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19 You will have to install
the other drivers (such as
scanner), manually.
Click Start in the task
bar, then select Run, and
then type
x:\nt40\setup\setup.exe,
and then click OK. (“x”
is the drive letter for your
CD-ROM drive.)
After Setup window
appears, and the
status bar reaches
100%, the remaining
drivers will be
copied.
20 Click OK.
All drivers have been
installed. Now you can
print and scan.
If you want to install the other software (Remote Setup, True Type fonts and
Note
Automatic E-mail Printing), go to page 11-15.
Using Windows® 3.1x
6
You don’t have to install the printer driver with Plug & Play. For 3.1x, the CD
installer installs the necessary driver and application. See page 11-18.
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Installing the Brother Software
IMPORTANT
You must install the printer driver before you install the software. (See
Windows® 95/98/98SE/Me/2000 Professional and
NT®4.0 Users
1
Insert the Brother CD-ROM into your CD-ROM drive.
The main CD-ROM screen appears:
(If this window does not appear, please use Windows® Explorer
to run the setup.exe program from the root directory of the Brother CD-ROM.)
The software will detect the operating system you are using and display it at the
bottom of the screen.
If you are using Windows® 2000 Professional or Windows NT® 4.0, before you
can install the software, you must be logged on as the Administrator.
Note
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To Install Remote Setup and True Type Fonts:
1
2
Click the first button Install MFL-Pro.
Follow the instructions on the screen. After the installation, you must restart
your PC.
To Install Automatic E-Mail Printing
(Optional Application):
Automatic E-mail Printing is optional software and is not required for printing,
faxing and scanning operations.
1
2
If you want to install it, click Back to return to the main CD-ROM screen.
Click Install E-mail Print.
The following screen will appear:
3
To start the installation, click Install E-mail Print.
Follow the installation instructions.
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To Register Your MFC 4300 On-Line (USA Only):
1
To go on-line to register your product, click On-Line Registration.
You can also mail the “Warranty Registration Card” that is included in the
carton.
To View On-Line Documentation:
Click View Documentation.
1
The following screen will appear:
2
To view the documentation you want, click the appropriate button.
If you do not have Adobe Acrobat Reader on your system at this time, you can
Note
install it now by clicking Adobe Acrobat Reader.
3
When you are finished viewing On-Line Documentation, click Back to return
to the main CD-ROM screen.
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To View Brother Support Information:
1
From the main screen you can access all the Brother numbers, for Brother
support and services, by clicking Brother Support.
The following screen will appear:
■ To access our web site at www.brother.com, where you will find additional
information about Brother products and services, such as specification sheets
and Frequently Asked Questions (FAQs), click Brother Home Page.
■ For a listing of all our Brother Customer Service numbers for USA and Canada,
click Support Information.
■ To access our on-line shopping mall at www.BrotherMall.com, click Brother
Mall.com. (USA only)
2
To return to the main page, click Back—OR—If you are finished with the MFC
setup, click Exit.
For Windows® 3.1x Users
To install the printer driver and Brother Software:
Insert the Brother CD-ROM into your CD-ROM drive.
1
2
From the Program Manager, click File, click Run, and then type:
x:\w3x\MFLPRO\FULL\DISK1\setup.exe. (“x” is the drive letter for your
CD-ROM drive.) This will start the MFL-Pro installation program.
After you install the Brother Software and restart your PC, the MFC Remote
Setup dialog box will be displayed on your PC screen. MFC Remote Setup
allows you to quickly set up your MFC by taking advantage of the ease and
speed of programming on your PC. When you access this application, the
settings on the MFC will be displayed on your PC screen. You can change them
as needed, and then download them to the MFC.
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Helpful Hints for Windows® 3.1x/95/98/98SE/Me/
2000 Professional or Windows NT® 4.0
• For Windows® 3.1x Only: The installer automatically updates your
SYSTEM.INI Windows® file by adding DEVICE=bi-di.386 under the
[386Enh] section. If any bi-directional parallel communications device driver
has previously been installed, it will be deactivated by this new driver. If you
want to use the driver that was previously installed, you should first install this
driver, and then reinstall your previous driver. However, reinstalling the
previous driver will make the Brother machine’s driver inactive.
• The installer automatically sets the printer port to the parallel interface,
which is
LPT1 (for Windows® 3.1x)
BRMFC (for Windows® 95/98/98SE/Me)
BMFC (for Windows NT® Workstation 4.0 and Windows® 2000 Professional).
IMPORTANT
Please see the README.WRI file in the root directory of the CD-ROM for
last-minute important installation information and troubleshooting tips.
To uninstall the Brother Software, click the Uninstall icon in the Brother MFL
Pro Program group and then follow the instructions on the screen.
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MFC Remote Setup
After you finish installing the software and the system is rebooted, the MFC
Remote Setup application of Multi-Function Link® Pro will be displayed
automatically. You can take advantage of the ease and speed of programming
from your PC:
When the MFC Remote Setup dialog box first appears, the settings on your
MFC 4300 will be downloaded to your PC and displayed on your computer
screen. Instead of programming directly on your MFC control panel, fill in the
information in the General, Setup, Dial Setup, Remote and Advanced tabs.
After you enter setup information and change default settings, you can upload
your changes directly to the MFC.
S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R
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12
For DOS Users
12
How to Use the Brother Machine with Your DOS
Application Software
Before working with your application software that runs on DOS, check that the
Brother machine’s name appears in the printer selection of your application
software. If the machine is not listed, you must install the printer driver that
corresponds to HP LaserJet IIP’s emulations.
The following table shows combinations of printer drivers and emulation
modes. To get the most out of this machine, you should install an HP printer
driver in your application software.
Printer driver supported Emulation mode to be selected in the Remote
in your application
software
Printer Console program:
HP LaserJet IIP™
HP LaserJet IIP emulation mode Auto emulation
selection
HP LaserJet II™
■ The best or recommended printer driver is indicated in bold.
■ Be sure to choose the proper printer driver in your application software.
■ Be sure the print resolution is set to 300 dpi in your DOS application software.
What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in the DOS
environment and comprises the following two programs.
Remote Printer Console Main Program
This program allows you to change various printer settings such as emulation,
print quality, fonts, page setup etc., from your computer screen. Since most DOS
applications have a Printer Settings menu that overrides the settings made in
RPC, you may not have to use this utility program. This utility program is useful
for application software that does not control the printer’s settings and features.
Printer Status Monitor Program
This utility program can monitor your printer’s status using bi-directional
parallel communications. This utility program stays resident in your computer
memory (Terminate-and-Stay Resident program) and runs in the background.
12 - 1
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Installing the Remote Printer Console
Before you install the program, make sure you have the following hardware and
software required to install the program:
DOS
Version 3.3 or later
(You must be runnning under a pure DOS
environment. The Remote Printer Console will not
work in DOS emulation mode.)
Monitor
Option
EGA/VGA or compatible
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the Remote Printer Console program:
1
2
Make sure your Brother machine is connected to your computer and that it is
Online.
Start your computer and go to the DOS prompt. If you are in Windows®, exit
and return to the DOS prompt.
3
4
Insert the Brother CD-ROM into your CD-ROM drive.
At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM
drive for “x”) and press Enter.
C:\>x:
5
6
7
Type CD RPCX and press Enter.
x:\>CD RPCX
Type RPCSETUP and press Enter.
x:\RPCX>RPCSETUP
Follow the instructions of the installer.
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Using the Remote Printer Console Main Program
Type C:\RPCX>RPCX, and then press the Enter key to start the Remote
Printer Console main program.
The Main Screen will appear on your computer screen as shown below.
↑
If bi-directional communication is enabled between your computer and MFC
when it starts, the RPC gets the current settings information from your MFC.
Otherwise, RPC shows its default settings. If you want to change settings, move
the cursor to the item you want, and then select it using the Enter and Cursor
keys. Finally, press the Enter key to make the selected settings valid.
There are four sub menus. (See table below.) Select the sub menu you want by
clicking it with the mouse, using the cursor keys and the Enter key, or by
pressing the hot key commands for that sub menu.
Menu
Press the keys Functions
Direct
Alt + D
You can directly control the Brother
Access
machine, with Print Form, Reset Printer.
Printer
Setup
Alt + P
You can enter the setting mode to change other
printer settings, such as, margin settings, continue
mode, font and sleep mode.
Console
Config
Alt + C
You can change the environment settings for the
RPC program: color, Status Monitor
configuration, etc.
Guide
Help
Alt + G
F1
You can go to the Guide mode.
You can get Online Help: If you press F1, you
can get information about a highlighted item.
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Remote Printer Console
Current Printer Status Information
Item
Default
Regular
What This Item Does
Media Type
Selects the media type “Regular” or “Thick
Paper.”
Emulation*1
Paper Size*1
Laser Jet IIP “Laser Jet IIP.”
Letter Selects the paper size, either “Letter”,
“Legal”, “A4”, “B5”, “DL”, “Executive’’,
“COM10”, “Monarch” or “C5.”
Orientation*1 Portrait
Selects the paper direction, either “Portrait”
or “Landscape.”
Quality*1
Normal
1
Selects the print quality, either “Normal” or
“Economy.”
Copies*1
Sets the number of print copies from 1 to 200
pages.
Memory size*2
RPC retrieves and displays the printer
memory size.
*1 The items can be set in the current printer status information dialog box.
*2 The information above is displayed if the bi-directional communication is
active between the computer and MFC.
Printer Setup Category
Print Setup Section
Item
Default
1
What This Item Does
Copies
Sets the number of print copies from 1 to 200
pages.
Quality
Normal
Off
Selects the print quality to either “Normal”
and “Economy.”
Auto FF
If set to ON, the printer will print the
remaining data automatically without your
pressing the FF/Cont key.
Auto FF
Timeout
5 sec
Sets the time-out value for the Auto FF mode
from 1 to 99 seconds.
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Page Setup Section
Item
Default
Letter
What This Item Does
Paper size*1
Selects the paper size, either “A4”, “Letter”,
“Legal”, “B5”, “DL”, “Executive”,
“COM10”,“Monarch” or “C5.”
Orientation*1 Portrait
Selects the paper direction to either “Portrait”
and “Landscape.”
Left Margin
*2
*2
Sets the Left Margin value (0-126) columns.
Right Margin
Sets the Right Margin value (10-136)
columns.
Top Margin
0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5"
or 2".
Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5", 1",
1.5" or 2".
Line / Page
Xoffset
*2
0
Sets the lines/pages (5-128).
Sets the Xoffset (vertical) value from -500 to
500 dots.
Yoffset
0
Sets the Yoffset (horizontal) value from
-500 to 500 dots.
*1 These values (except Yoffset and Xoffset) are overidden by settings within
your application software.
*2 These values depend on the paper size settings.
Font Configuration
Item
Default
Internal
What This Item Does
Font Source
Font name
Fonts are stored internally in the MFC.
Brogham10 Selects a font from any of the printer’s
internal fonts.
Pitch
10
Selects the font size of the selected font.
If you selected the Brougham or
LetterGothic font, Pitch is shown in the
selection box.
Symbol Set
Roman-8
Selects the symbol set.
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Printer Configuration
Item Default
Continue Mode Manual
What This Item Does
Selects Auto or Manual on Auto error
recovery mode.
Parallel
Bi-directional
Enable
Selects the bi-directional parallel “Enable”
or “Disable.”
Other Configuration
Item
Default
What This Item Does
Auto LF
Auto CR
Auto Wrap
Auto Skip
Off
Off
Off
On
Selects Auto LF “On or Off”
Selects Auto CR “On or Off”
Selects Auto Wrap “On or Off”
Selects Auto Skip “On or Off”
Printer Setup Category
File
Function
Send settings
Sends the settings made within the RPC to
your MFC.
Load settings
Save settings
Loads the settings you stored in your
CD-ROM or hard disk to the RPC.
Saves the RPC settings to your CD-ROM or
hard disk.
Save a command
Saves the RPC settings to your CD-ROM or
hard disk as a printer command string.
Load Default
Quit
Loads the default settings to RPC.
Exits.
Direct Access Category
Item
Function
Prints the MFC’s character/symbol sets
Print Form
“CHARASET.PRN” or any print files you have made.
Reset Printer
Resets the MFC. The data remaining in the MFC and
the printer settings will be cleared.
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Console Configuration Category
File
Function
Environment
Sets the Buzzer on/off, Color for Remote Print
Console
Status Monitor
Sets the hot-key for waking-up the RPC.
For more information on RPC, see the Help information in the program.
Using the Printer Status Monitor Program
Type C:\RPCX>STMX, and then press the Enter key to make the Printer
Status Monitor Program stay resident in your computer memory. If there are any
changes to the printer status, it displays a message on your computer screen.
If the Printer Status Monitor program stays resident in your computer, you can
monitor the printer status on your computer screen immediately by using the
hot-key (Ctrl+Alt+R).
To remove the Printer Status Monitor program from your computer memory,
type C:\RPCX>STMX/R, and then press the Enter key.
The RPC works in the environment where your Brother machine is directly
connected to your computer. If you are using printer buffer switches that do not
support bi-directional communication between the Brother machine and
computer, the program works only in the PC to machine direction and cannot
receive Brother machine status information.
The program does NOT work with Brother machines on a network.
If the RPC conflicts with some application software, exit your application
software and then run the RPC.
The RPC may work in the DOS-compatible box screen mode of Windows®.
However, we recommend that you completely exit from Windows® to the DOS
prompt before using the RPC.
The Printer Status Monitor and some other Terminate-and-Stay programs
cannot coexist in the computer’s memory. If they don’t work properly together,
use them one at a time. You can suspend the Printer Status monitor with any of
the following methods or commands.
Type C:\RPCX>STMX/R, and then press the Enter key. To prevent the status
monitor from being loaded as a TSR program, hold the space bar down while
executing the AUTOEXEC.BAT file at DOS startup.
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13
Using the Brother MFC
13
as a Printer
Special Print Features
Windows® Printing
The dedicated printer driver and TrueType™ compatible fonts for Microsoft®
Windows® 3.1x, 95/98/98SE, Me, Windows NT® Workstation Version 4.0 and
Windows® 2000 Professional are available on the CD-ROM supplied with your
machine. You can install them easily into your Windows® system using our
installer program. The driver supports our unique compression mode to enhance
printing speed in Windows® applications. It allows you to set various printer
settings including economy printing mode and custom paper size.
Popular Printer Emulation Support
The machine supports HP LaserJet IIP printer emulation mode. If you use DOS
application software, or Windows® 3.0 or earlier, you can use HP LaserJet IIP
emulation mode for printer operations. (Use the Remote Printer Console
program to set the printer emulation.)
Remote Printer Console Program for DOS
The MFL Pro CD-ROM supplied with your machine includes the utility
program Remote Printer Console (RPC). When you operate your computer in
the Disk Operating System (DOS) environment, RPC lets you easily change the
Brother machine’s default settings (such as fonts, page setup, emulations, etc.).
RPC also provides a status monitor Terminate-and-Stay Resident (TSR)
program. It runs in the background and monitors the printer status as it reports
the current status or errors on your PC screen.
Bi-directional Parallel Interface
The Brother machine’s parallel interface enables it to send memory and printer
setup information to the computer.
Enhanced Memory Management
The Brother machine has its own Data Compression Technology, which
automatically compresses graphic data and downloads font data efficiently into
the machine’s memory. With the machine’s standard memory, you can avoid
memory errors and print most full-page 600 dpi graphic and text data, including
larger fonts.
U S I N G T H E B R O T H E R M F C A S
A
P R I N T E R
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Printing from Your PC
Multi-purpose Sheet Feeder
The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and
organizer paper. When the MFC receives data from your computer, it begins the
print process by loading paper from the multi-purpose sheet feeder.
■ Select the print command from your PC.
Your PC sends a print command and data to the MFC. If there are more pages,
the MFC begins to print the next page automatically.
You may select the paper source, paper size, and orientation in your application
software.
If your application software does not support your custom paper size, select the next
larger paper size. Then adjust the print area by changing the left and right margins in
Use the Manual Feed Slot for labels or transpariencies for overhead projecters.
Two-Sided Printing (Manual Duplex)
The supplied printer drivers for Windows® 3.1x, 95/98/98SE, Windows NT®
Workstation Version 4.0 support manual duplex printing. (For more
information, see the Help screen for the printer driver.)
Please select LPT1 port in the printer driver. The MFC prints all the
even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting
the paper, straighten it well or you may get a paper jam. Very thin or very thick
paper is not recommended. If the paper “double-feeds” (sends two sheets at
once), hold the stack of paper except for the front sheet while the paper is
feeding.
When you use manual duplexing, it is possible that a paper jam may occur or the
printer quality might not be satisfactory.
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Loading Envelopes in Multi-Purpose Sheet Feeder
You can load up to 10 envelopes into the multi-purpose sheet feeder. Make sure
envelopes are inserted in the direction shown below.
Manual Feed Slot
The multi-purpose sheet feeder also has a manual feed slot on its cover. You
can load paper or envelopes one at a time into this slot. You do not have to
remove paper from the multi-purpose sheet feeder.
Use the manual feed slot to print or copy on labels or transparencies. For
information about acceptable paper.
Loading One Sheet of Paper
You do not have to choose Manual Feed in the Setup dialog box of your printer
driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal),
with the side you wish to print on face down in the manual feed slot.
1
2
Align the paper at the center of the manual feed slot, and be sure to insert it all
the way.
Adjust the paper guide to the width of the paper you’re using.
Loading More Than One Sheet of Paper
1
Open the Setup dialog box of the Windows® printer driver and select Manual
Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first
page. The MFC starts printing automatically.
2
3
After the first page is printed, the dialog box appears and prompts you to load
the next page. Load a sheet and select OK to resume printing.
Repeat Steps 1, 2, and 3 until you have finished printing.
If you do not select Manual Feed, and insert a page in the manual feed slot, the
MFC will load the first page from the manual feed slot and subsequent pages
from the multi-purpose sheet feeder.
U S I N G T H E B R O T H E R M F C A S
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P R I N T E R
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Paper Tray
The MFC ejects paper with printed surfaces face down into the paper tray at the
front of the machine. When you use transparencies, remove each sheet
immediately after printing, to prevent a paper jam or curled sheets.
Simultaneous Printing/Faxing
Your MFC can print data from your computer while sending or receiving a fax,
or while scanning information into the computer. However, when the MFC is
copying or receiving a fax on paper, it pauses the PC printing operation, and
resumes when copying or fax receiving is complete. Fax sending continues
during PC printing.
Choosing Acceptable Paper
We recommend that you test paper, especially special sizes and types of paper
■ Avoid feeding labels with carrier sheets exposed, or your MFC will be damaged.
■ Avoid using coated paper, such as vinyl coated paper.
■ Avoid using preprinted or highly textured paper.
■ For optimum printing, use a recommended type of paper, especially plain paper and
transparencies. For more information on paper specifications, consult your nearest
authorized sales representative or the place where you purchased your MFC.
■ Use labels or transparencies that are designed for use in laser printers.
■ For the best print quality, we recommend that you use long-grained paper.
■ If you are using special paper, and the paper has problems feeding from the
multi-purpose sheet feeder, try again using the manual feed slot.
■ You can use recycled paper in this MFC.
Printer Operations
Job Cancel Key
You can clear data from the memory.
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Printing the Internal Font List
You can print a list of the MFC internal (or resident) fonts to see how each font
looks before you select it.
1
2
3
Press Function, 2, 1, 1.
Press Start. The MFC prints the list.
Press Stop to exit.
Printing the Print Configuration List
You can print a list of current printer settings.
Press Function, 2, 1, 2.
1
2
3
Press Start. The MFC prints the settings.
Press Stop to exit.
Restoring Factory Default Settings
You can return the MFC to original factory settings. Permanent fonts are
restored, but macros are cleared. You can change user settings using the Remote
Printer Console Program. (See page 13-1.)
1
2
Press Function, 2, 2, 1.
Press 1 to restore the factory settings
—OR—Press 2 to exit without making a
1.RESET 2.EXIT
change.
3
Press Stop to exit.
Printing PC Data in Hexadecimal
You can print data as hexadecimal values to check data errors and problems. If
you select HEX DUMP MODE, all PC data is printed hexadecimal. To turn
hexidecimal mode off, press Job Cancel.
1
2
Press Function, 2, 2, 2.
Press 1 to set PC to hexidecimal mode
—OR—Press 2 to exit without making a
1.SET 2.EXIT
change.
3
Press Stop to exit.
U S I N G T H E B R O T H E R M F C A S
A
P R I N T E R
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14
Using Automatic E-Mail
14
Printing
For Windows® 95/98/98SE/Me Only
Main Features
■ You can use Automatic E-Mail Printing with other E-mail software:Brother
Automatic E-Mail Printing has some extra functions that other E-mail software,
such as Netscape Navigator™ or MS Internet Mail, do not support.
■ Automatic E-Mail Printing can be configured for a multiple user account:In
Brother Automatic E-Mail Printing you can set more than one e-mail account on
a single PC so you can print e-mail in each account automatically.
■ Automatic access to your specified POP3 server at the specified time:You can
specify the time when the Brother Automatic E-Mail Printing automatically
accesses the server to check for new mail.
■ Provides an “In Memory” printer driver:You can receive and print e-mail data
at the same time, by searching for a specified character string in the mail header.
It allows you to see the sender, subject and relevant part of the mail content.
Before You Use this Software
Please read “Using Automatic E-Mail Printing” in the On-Line
Documentation on the CD-ROM and check the online
README.WRI file in the root directory of the CD-ROM for
last-minute important information and troubleshooting tips not
included in the On-Line Documentation.
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and operating
system, click View On-Line Documentation for operation instructions.
14 - 1
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15
Troubleshooting and
15
Routine Maintenance
Troubleshooting
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling. Call and follow the voice prompts to receive faxed
instructions on how to use the system and your index of fax-back subjects.
If you can’t resolve a difficulty with your MFC using this manual, call our fax-
back system, and follow the voice prompts to receive faxed instructions about
using the system, and an index of fax-back subjects.
In USA:
In Canada: 1-800-681-9838
1-514-685-5381 (within Montreal)
1-800-521-2846
The Brother fax-back system number (USA only) has been preprogrammed on
One Touch key 1.
Frequently Asked Questions (FAQs)
You can find more information about Brother products on theWorld Wide Web.
From product specification sheets to Frequently Asked Questions (FAQs), it is
all there. Visit us at:
You can check here for Brother Printer Driver updates.
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15 - 1
Error Messages
You may occasionally encounter a difficulty with your MFC or telephone line.
If this happens, your MFC often identifies the problem and displays an error
message. The list below explains the most common error messages. You can
correct most problems yourself.
If you need additional help, call the Brother fax-back system at
In USA:
1-800-521-2846
In Canada:
1-800-681-9838
1-514-685-5381 (within Montreal)
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM
SOON
The drum unit is near the Use the drum unit until
end of its life.
you have a print quality
problem, then replace the
drum unit with a new one.
CHECK PAPER
The MFC is out of paper or Refill the paper or
PRESS START KEY paper is not properly
loaded in the multi-
remove the paper and
load it again and then
press Start.
purpose sheet feeder.
CHECK PAPER
SIZE
Your Paper Size setting When you see this error,
may not be set correctly the reduction ratio
for the paper you are
using (see pages 5-5).
automatically will be
changed to Auto if you
used a fixed reduction ratio
COMM. ERROR
A poor quality phone
line caused
Try the call again.
communications error.
CONNECTION
FAIL
You tried to poll a fax
machine that is not in
Polled Waiting mode.
Verify the other party’s
polling setup.
COOLING DOWN
PLEASE WAIT
The temperature of the
drum unit or toner
You must wait and allow
the MFC to resume
cartridge is too hot.
The MFC will pause its
current print job and go
into coolingdown mode.
During the cooling down
mode, you will hear the
cooling fan running
while the display on the
MFC shows COOLING
DOWN and PLEASE
WAIT.
printing when it is ready.
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ERROR MESSAGE
CAUSE
ACTION
COVER OPEN
The top cover was not
completely closed.
Open, then close each
cover.
DISCONNECTED
DOCUMENT JAM
The other party or other Try to fax or receive
party’s MFC terminated again or call the other
the call.
party to see what
happened.
Documents were not
Do not pull paper out
document was too long.
DOWNLOAD FULL The download buffer is Unplug the MFC and
full.
plug it back in. Data
remaining in the memory
of the MFC will be
deleted.
(May occur when the
MFC is used as a
printer.)
MACHINE ERROR The MFC has a
XX
Turn off the power. Then
call Brother Customer
Service:
mechanical problem.
InUSA: 1-800-284-4329
In Canada:
1-800-853-6660
In Montreal:
1-514-685-6464
MEMORY FULL
(May occur when the
MFC is used as a
printer.)
Machine memory
capacity has been
exceeded.
Unplug the MFC and plug
it back in. Data remaining
inthememoryoftheMFC
will be deleted.
• If you have installed the
®
Windows driver, try
again after setting the
True Type mode to
“Print as Graphics” in
the PRINT menu of
your application
software.
• Reduce the print
resolution or reduce the
complexity of your
document.
NO RESPONSE/
BUSY
The number you called
does not answer or is
busy. Or, you may have
reached a number that is
not connected to a fax
machine.
Check the number and
try again.
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ERROR MESSAGE
CAUSE
ACTION
NOT REGISTERED You tried to access a One Set up the One Touch or
Touch or Speed Dial
number that is not
programmed.
Speed Dial number.
PLS OPEN COVER A page, piece of paper or Open the top cover. If you
paper clip, etc. may be
jammed inside the
MFC.
see any jammed paper or
other item, gently pull it
out, then close the scanner
unit. If the error message
remains, open and close
the top cover again. If the
MFC cannot reset itself
and return to the date and
time prompt, it will
display MACHINE
ERROR XX. Please call
Brother Customer Service
and tell them the Machine
Error number, at:
In USA:
1-800-284-4329
In Canada:
1-800-853-6660
In Montreal:
1-514-685-6464
PRINT OVERRUN
(May occur when the been exceeded.
MFC is used as a
The available Ram has
Unplug the MFC and plug
it back in. Data remaining
inthememoryoftheMFC
will be deleted.
printer.)
• If you have installed
®
the Windows printer
driver, try again after
setting the TrueType
mode to “Print as
Graphics” in the
PRINT menu of your
application software.
• If this does not clear
the error, reduce the
complexity of your
document or reduce
the print resolution.
PRINTER JAM
The paper is jammed in Do not pull the paper out
the MFC.
until you see pages 15-6
15 - 4
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ERROR MESSAGE
CAUSE
ACTION
SET CARTRIDGE
Toner cartridge is not
installed.
Reinstall the toner
cartridge.
TONER EMPTY
TONER LOW
Toner is used up and
printing is not possible. cartridge with a new one.
Replace the toner
If the LCD shows
Order a new toner
TONER LOW, you can cartridge now.
still print. But the toner
is depleted and the fax
machine is telling you
that the toner will soon
run out.
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15 - 5
Document Jam
The documents were not inserted or fed properly, or were too long.
1
2
Open the control panel.
NO
Carefully, pull the document
toward the front of the
MFC.
3
4
Close the control panel.
Press Stop.
OK
Printer Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. Review the following two types of printer jams and follow the
instructions.
WARNING
Do not force the jammed paper from the paper tray because you may damage the
MFC and cause toner to scatter on the next printed pages.
After you have used the MFC, some internal parts of the machine are extremely
HOT! When you open the top cover of the MFC, never touch the shaded parts
shown in the following diagram.
HOT!
Inside the Fax Machine
15 - 6
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Paper is Jammed in the Multi-purpose Sheet Feeder
1
Open the multi-purpose sheet
feeder to pull the jammed paper
upward and out of the feeder.
2
3
Close the multi-purpose sheet
feeder.
Open the top cover and check that
a torn piece of paper does not
remain inside the fax machine.
Multi-purpose
Sheet Feeder
Paper is Jammed near the Drum Unit or in the Fuser Unit
Open the top cover.
1
2
3
4
5
Remove the drum unit.
Gently pull out the jammed paper.
Reinstall the drum unit.
Close the top cover.
Paper is
Paper is
jammed
near drum
unit
jammed
in fuser
unit
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15 - 7
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the copy
looks good, the problem is probably not your MFC. Check the table below and
follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing and Receiving Faxes
If your copy looks good, you probably had a bad
Condensed print and
horizontal streaks; top
connection, with static or interference on the phone
and bottom of sentences line. If the copy looks bad, clean the scanner area.
are cut off.
If there is still a problem, call Brother Customer
Service at:
1-800-284-4329 (in USA) or 1-800-853-6660 (in
Canada) or 1-514-685-6464 (in Montreal).
Vertical streaks; black
Sometimes you may see vertical streaks/black lines
lines appear on the faxes on the faxes you receive. Either your MFC’s
you receive.
primary corona wire for printing may be dirty, or
the sending party’s fax scanner may be dirty. Clean
the sender to make a copy to see if the problem is
with the sending machine.
Try receiving from another fax machine.
If the problem continues, call Brother Customer
Service at:
1-800-284-4329 (in USA) or 1-800-853-6660 (in
Canada) or 1-514-685-6464 (in Montreal).
The MFC “hears” voice If your MFC is set to Easy Receive ON, and it
as CNG tone.
answers voice calls by trying to receive a fax, try
turning Easy Receive to OFF.
Horizontal streaks; lines You may get a fax with horizontal streaks or with
are missing.
missing lines. Usually this is caused by a poor
telephone connection. Ask the other party to send
the fax again.
Received faxes appear
If the received data is divided and printed on two
as split or blank pages. pages or if you get an additional blank page, your
Paper Size setting may not be correct for the paper
you are using (see pages 5-5). If you are using the
fixed reduction feature, check to see if the
reduction ratio is suitable for the real paper. (See
15 - 8
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DIFFICULTY
SUGGESTIONS
Phone Line or Connections
Dialing does not work. Check for a dial tone. Change TONE/PULSE
setting (See Setting Tone/Pulse Dialing (Canada
and make sure the curled handset cord is not in the
EXT jack. Check power cord connection. Send a
manual fax by pressing Hook—OR—by lifting
the handset, and dialing the number. Wait to hear
the fax receiving tones before pressing Start.
The MFC does not
answer when called.
Make sure the MFC is in the correct receiving
mode for your setup (either FAX, FAX/TEL or
TAD). Check for dial tone. If possible, call your
MFC to hear it answer. If there is still no answer,
check the telephone line cord connection. Connect
a standard telephone handset to the MFC telephone
jack. If there is no ringing when you call your
MFC, call your Telephone Company to check the
line.
There is no dial tone on Press Hook—OR—Lift the handset. If you hear
the handset.
no dial tone, check telephone line cord connections
at the MFC and wall jack. Check that the handset
curled cord is connected to the MFC’s handset
jack. Test the jack with another single line
telephone. If no dial tone on the wall outlet, call
your Telephone Company.
Sending Faxes
Transmitting quality is Try changing your resolution to FINE or
poor.
copy to verify the MFC’s scanner operation.
Transmission
There is probably temporary noise or static on the
verificationreportprints phone line. Try sending the fax again. If the
“Results:NG”.
problem continues, call the Telephone Company to
check your phone line.
The receiving party says Sometimes the resolution mode you chose when you
the picture is not clear. sent your fax was not appropriate. Send the fax again,
but try using the FINE or SUPERFINE mode. Also,
your MFC’s scanner may be dirty, so try cleaning it.
The receiving party says Your MFC’s scanner may be dirty or the receiving
vertical streaks appear
on the faxes they
receive.
party’s print head may be dirty. Clean your scanner
(see pages 15-23) and make a copy to check if the
problem was caused by your machine.
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15 - 9
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
Double-ring in FAX/
TEL mode.
The MFC knows the incoming call is not a fax, so
it is signaling you to answer the telephone call.
Pick up the MFC handset or answer from an
extension phone and press your MFC’s Telephone
Answer Code (default setting is #51).
I have difficulty
If you answered at the MFC, press Start and hang
transferring a fax call to up immediately. If you answered at an extension
the MFC
.
phone, press your MFC’s Remote Activation Code
(default setting is 51). When your MFC answers,
hang up.
The Caller ID does not The Caller ID signal is sent ten seconds after the
display after the Call
Waiting Signal.
Call Waiting Signal and speaking may interfer with
it. When you hear the Caller Waiting signal, ask the
other party to hold while you catch the other call.
Then stop speaking until you see the Caller ID on
the LCD.
I have difficulty with
custom features on a
single line.
If you have Call Waiting, Caller ID, Call Waiting/
Caller ID, Ring Master, Voice Mail, an answering
machine, alarm system or any other custom feature
on a single phone line with your MFC, it may create
a problem sending or receiving fax data.
Example #1: If you are having a telephone
conversation and a fax communication signal
comes through on your Call Waiting Call ID
feature, you can verify that the second call is a fax
by switching to it. You have the option to receive
the fax call, by asking the first caller to hang up to
clear the line.
Example #2: If you are sending or receiving a fax
message while a Call Waiting Caller ID (or other
custom feature) signal comes through on the line,
the signal can temporarily interrupt or disrupt the
fax data. (Brother’s ECM feature should help
overcome this problem.) This condition is related
to the telephone system industry, and is common to
all devices that send and receive information on a
single, shared line with custom features. If
avoiding a slight interruption is crucial to your
business, a separate line with no custom features is
recommended.
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DIFFICULTY
SUGGESTIONS
General Printing Difficulties
The MFC does not print. Check the following:
• The MFC is plugged in.
• The toner cartridge and drum unit are installed
properly.
• The interface cable is securely connected
between the MFC and computer.
• Check to see if LCD is showing an error message.
The MFC prints
Reset the MFC. Check the primary settings in your
unexpectedly or it prints application software to make sure it is set up to
garbage.
work with your MFC.
The MFC cannot print
full pages of a
document; the error
message PRINT
The MFC received a very complex print job and
could not process part of the page. This may be
solved in several ways. If you are using Windows
®
®
®
3.1x, Windows 95/98/98SE or Windows NT
OVERRUN occurs.
Workstation Version 4.0 with the supplied printer
driver, see the “Windows Setup Printing
®
Problems” section. Try to reduce the complexity of
your document or reduce print resolution.
The MFC prints the
first couple of pages
correctly, then some
pages have text missing.
Your computer is not recognizing the printer input
buffer’s full signal. Please make sure to connect the
printer cable correctly.
The MFC cannot print
full pages of a
document; A
Reduce the printer resolution. Reduce the
complexity of your document and try again.
Reduce the graphic quality or the number of font
MEMORY FULL error sizes within your application software.
message occurs.
My headers or footers
Most laser printers have a restricted area that will
appear when I view my not accept print. Usually these are the first two
document on the screen, lines and last two lines, leaves 62 printable lines.
but do not appear when I Adjust the top and bottom margins in your
print them.
document to allow for this.
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15 - 11
DIFFICULTY
SUGGESTIONS
DOS Setup Printing Difficulties
I cannot print from my Check that the DOS application software interface
application software.
settings match those of your printer. For example,
if you are using a parallel printer cable, you would
probably set your DOS software printer port to
LPT1. Check for an error message on the LCD.
Note: Some DOS applications do not print
®
correctly through Windows . Restart in DOS mode
®
to avoid conflicts with Windows .
The machine prints, but This is an indication that your application printer
it prints incorrect
information.
Sometimes it prints a
emulation Print setting and the machine’s printer
emulation do not match. Check your application
software to make sure you selected the correct
couple of characters and printer driver. The machine emulates HP LaserJet
then ejects the pages.
IIP. Try setting the machine to HP emulation in
Remote Printer Console and then select the HP
LaserJet IIP printer in your application software.
The machine prints the This is common problem with database and partly
part of my document but with spreadsheet software when they are not
does not print the last
page.
correctly set up. The data has been sent to the
printer but the printer did not receive the Page Eject
command. Press Job Cancel to cancel the page,
or send the Page Eject command to eject the page.
Then ask your software supplier how to add a Page
Eject (or Form Feed) command to the end of your
print job.
How can I change the
user settings or default
settings on the machine?
Use the Remote Printer Consol (RPC) program.
®
Windows Setup Printing Difficulties
®
I cannot print from my Make sure the Windows printer driver is installed
application software.
and that you selected it in your application
software.
®
Sometimes I get the
error message PRINT
OVERRUN when
printing certain
If you are using the supplied Windows driver, turn
the error recover operation on in the Setup dialog
box and try again. Reduce the print resolution or
reduce the complexity of your document and try
again. Expand the printer memory
documents from
®
Windows .
by installing one of the optional memory boards.
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DIFFICULTY
SUGGESTIONS
Software Difficulties
“Unable to write to
LPT1” or “LPT1
already in use” error
message appears.
1.Make sure the MFC is on (plugged into the AC
outlet) and that it is connected directly to the
computer with the bundled IEEE-1284 bi-
directional parallel cable. The cable must not go
through another peripheral device (such as a Zip
Drive, External CD-ROM Drive, or Switch box).
“MFC is Busy” or
“MFC Connect
2.Make sure the MFC’s LCD screen is not
displaying an error message.
Failure” error message 3.Make sure no other device drivers, which also
appears.
communicate through the parallel port, are
running automatically when you boot up the
computer (such as, drivers for Zip Drives,
External CD-ROM Drive, etc..) Suggested areas
to check: (Load=, Run= command lines in the
win.ini file or the Statup Group)
4.Check with you computer manufacturer to
confirm that the computer’s parallel port settings
in the BIOS are set to support a bi-directional
machine, i.e. (Parallel Port Mode-ECP).
Paper Handling Difficulties
The MFC does not load Check to see if the CHECK PAPER or PRINTER
paper. The LCD shows JAM message appears on the LCD. If so, the multi-
CHECK PAPER or
PRINTER JAM.
purpose sheet feeder may be out of paper or not
properly installed. If it is empty, load a new stack
of paper into the feeder and then press Start. If
there is paper in the multi-purpose sheet feeder,
make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to
remove the paper, turn the stack over and place it
back into the multi-purpose sheet feeder. Reduce
the amount of paper in the multi-purpose sheet
feeder, and then try again.
The MFC does not load Reinsert the paper firmly, one sheet at a time.
paper from the manual
feed slot.
How can I load
envelopes?
You can load envelopes from either the multi-
purpose sheet feeder or the manual feed slot. Your
application software must be set up to print the
envelope size you are using. This is usually done in
the Page Setup or Document Setup menu of your
software. Refer to your application manual.
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15 - 13
DIFFICULTY
SUGGESTIONS
What paper can I use?
You can use plain paper, envelopes,
transparencies, labels and organizer paper. For
information on paper you can use, See Acceptable
How can I clear paper
jams?
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DIFFICULTY
SUGGESTIONS
Copy Quality Difficulties
Vertical streaks appear Sometimes you may see vertical streaks on your
in copies.
copies. Either the scanner or the primary corona
wire for printing is dirty. Clean them both.
Print Quality Difficulties
Printouts are too dark or Adjust the print conditions by setting the Print Density
too light.
light function. It has been factory set to the middle
Printed pages contain
white stripes.
You may fix this by wiping the scanner windows
with a clean soft cloth. (See Cleaning the Document
images and the display shows CHANGE DRUM
SOON, replace the drum unit with a new one.
White Stripes or
Faint lmages
Printed pages are
stained with toner or
have vertical
Clean the MFC’s interior and the primary corona
wire of the toner cartridge. (See Routine
corona wire is at the home position. If after
cleaning, you still see dark stripes or toner stains
and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
stripes.
Dark Stripes or
Toner Stains
Printed pages have
Make sure that you use paper that meets the
white in black text and specifications. spots Rough surface or thick media
graphic areas.
can cause the problem. If you still see white spots
and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
White Spots
Tonerscatters and stains Adjust the print conditions by setting the Print
the printed page.
Density function. Remove the drum unit and clean the
have scattered toner and the display shows CHANGE
DRUM SOON, replace the drum unit with a new one.
Scattering Toner
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15 - 15
DIFFICULTY
SUGGESTIONS
Print Quality Difficulties (CONTINUED)
The whole page is
printed black.
Wipe the electric terminals referring to pages 15-
cause this problem. After cleaning, if the printed
pages are still black and the display shows
CHANGE DRUM SOON, replace the drum unit
with a new one.
Black Page
Nothing is printed on
the page.
Make sure that the toner cartridge is not empty.
Wipe the electric terminals. (See Routine
Make sure that a torn piece of paper does not
remain on the scanner window.
White page
Printed pages are
marked at regular
intervals.
Markings may disappear by themselves. Try copying
multiple pages to clear this problem. Markings may
occur if the MFC has not been used for a long time. A
possible cause is that the surface of the drum is
scratched. You must then replace the drum unit with
a new one. If the markings do not disappear, it may
be that the drum was marked or damaged by
excessive exposure to light. In this case, replace the
drum unit with a new one.
Example of Regular
Marking
Printed pages are
blurred at the center or
at either edge.
Certain environmental conditions such as humidity,
high temperatures, etc. may cause this condition to
occur. Make sure the MFC is placed on a flat,
horizontal surface. Remove the drum unit with the
toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the
scanner windows with a clean soft cloth. (See
and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Blurred Page
Ghost images appear on Adjust the print conditions by setting the Print
paper that meets the specifications. Rough surfaces
or thick media can cause a ghost image.
the printed page.
Ghost Images
The drum unit is a consumable item and it is necessary to replace it periodically.
Note
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Difficulties Setting up the Software
®
(For Windows 3.1x Users)
Problem Using the HP Pavilion PC and the “HP DEMO”
Screen Saver
If you select the “HP Demo” screen saver on your HP Pavilion PC after you
®
have installed the Multi-Function Link Pro software, the System.ini file is
overwritten and you cannot use the Brother machine to print, scan, or for
Remote Setup.
If you have used the HP Demo screen saver already, you must edit the
System.ini file as follows:
[boot]
;comm.drv=comm115.drv
comm.drv=brmfcomm.drv
[386Enh]
DEVICE=C:\WINDOWS\SYSTEM\Bi-Di.386
If you do not want to edit the System.ini file, please change the screen saver to
®
another one and Re-install Multi-Function Link Pro again.
Bi-directional Parallel Ports (nibble and byte modes)
The machine supports both nibble (AT) and byte (Bi-directional) mode parallel
ports. If your PC supports byte mode, scanning and fax reception will be at a
faster speed. To verify or change the parallel port mode, please check your
system BIOS in the CMOS Setup or contact your computer manufacturer for
assistance.
Some older PC models support only nibble mode. Generally, newer models
support both nibble and byte modes.
Machine Connect Failure or Bi-Directional
Communication Error
Recently, some printers have included a function to show the printer status on
the PC display. Such printers use the bi-directional communication parallel port
between the printer and the PC. Our machines have a bi-directional parallel port
®
function. Since Windows 3.1x does not support bi-directional communication
on the parallel port, each peripheral vendor has developed and supplied a bi-
®
directional device driver, which will be installed into Windows 3.1x. If you
®
install two or more different bi-directional device drivers into Windows , they
may conflict with each other and cause problems.
Please make sure you have installed the Brother printer driver, by executing
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15 - 17
SETUP.EXE from your CD-ROM drive, following the instructions on the CD-
ROM label. The bi-directional communication may be disabled when the driver
is installed from the Add menu in “Printers” of the Control Panel. Please restart
®
Windows .
Remove the conflicting situation caused by one of the following printer drivers.
Review the following sections that apply to any additional printer drivers you
®
may have installed into your Windows software.
Brother HL-6/6V/10h/630series/660series/960/1260/WL-660
HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus
NEC SuperScript 610/660
EPSON ActionLaser 1100/1400
LexMark WinWriter 200
Brother HL-6/6V/10h/630series/660series/960/1260/
WL-660:
The Resource Manager for your machine’s Brother printer drivers may not work
if the printer drivers for the above laser printers models are installed after the
installation of your machine’s Brother printer drivers.
In this case, please install your machine’s Brother printer driver again or copy
BI-DI.386 from the CD-ROM to the Windows/System directory.
(NOTE: BI-DI.386 on the CD-ROM is not compressed.)
HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:
®
If Microsoft Windows Printing System is used for the above models, you must
®
modify the “win.ini” file in the Windows directory to turn the machine’s
bi-directional function off.
We recommend that you do a back-up before you modify the WIN.INI or
SYSTEM.INI files, just in case.
Open the “win.ini” file using the “Notepad” application. Look for the following
statement in the [spooler] section:
[spooler]
QP.LPT1 = wpsljqp.dll
Then disable this function, by adding a semicolon at the beginning of the above
sentence as follows:
[spooler]
;QP.LPT1 = wpsljqp.dll
Then, open the “system.ini” file using the “Notepad” application. Look for the
following statement in the [386Enh] section:
[386Enh]
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device=wpsljvpd.386
:
:
WPSLPT1=1
Then disable this function, by adding a semicolon at the beginning of the above
sentences as follows:
;device=wpsljvpd.386
:
:
;WPSLPT1=1
®
You must restart Windows to make these modifications effective.
These modifications disable the printer status reporting on your PC. However,
you will be able to use the machine without further problems.
HP LaserJet 4 Plus:
Please uninstall the Main Status window by double-clicking the Un-install
Status window in HP LaserJet group.
NEC SuperScript 610/660:
Please remove the NEC SuperScript driver by running the NECDELET.EXE
file in Disk 1 that is included with NEC printers.
EPSON ActionLaser 1100 / 1400:
Please remove the EPSON Action Laser 1100/1400 driver by running the
®
EPDELETE.EXE file in the Windows Printer Driver for these models.
Lexmark WinWriter 200:
®
You must modify the “win.ini” and “system.ini” files in the Windows
directory to turn off the printer’s bi-directional function.
We recommend that you to backup the WIN.INI and SYSTEM.INI files before
you modify them.
Open the “win.ini” file using the “Notepad” application. Look for the following
statement in the [windows] section:
[windows]
run=C:/WINDOWS/SYSTEM/WPSIOMON
Then disable this function, by adding a semicolon at the beginning of the above
sentence as follows:
[windows]
;run=C:/WINDOWS/SYSTEM/WPSIOMON
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15 - 19
Look for the following statement in the [spooler] section:
[spooler]
QP.LPT1=wpslbq.dll
Then disable this function by adding a semicolon at the beginning of the above
sentence as follows:
[spooler]
;QP.LPT1=wpslbq.dll
Then, open the “system.ini” file using the “Notepad” application. Look for the
following statement in the [386Enh] section:
[386Enh]
device=wpscomd.386
device=wpsljvpd.386
:
:
WPSLPT1=1
Then disable this function by adding a semicolon at the beginning of above
sentences as follows:
[386Enh]
;device=wpscomd.386
;device=wpsljvpd.386
:
:
;WPSLPT1=1
®
You must restart Windows to make these modifications effective.
These modifications disable the printer status reporting on your PC. However,
you will be able to use the machine with no further problems.
Graphics or Text Is Missing When the Document Is Printed
This could be caused by your Display Driver software. Contact your reseller and
inquire about the latest Display Driver software. Another solution is to change
®
your Windows Setup Display selection from the current selection to the
standard VGA or SVGA selection. Contact your reseller or Microsoft Support
®
if you need help modifying your Windows Display selection or installing new
Display Driver software.
15 - 20 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with your
machine. Also, follow the steps below to pack the MFC or it may be damaged,
which will void the MFC’s warranty.
1
Remove the line
cord and unplug
the MFC from the
AC outlet.
Top Cover
2
3
Open the top
cover.
Hold the drum
unit assembly by
its handles and
remove it.
Drum Unit
Caution
Remove the drum unit and
toner cartridge assembly.
Leave the toner cartridge
installed in the drum unit.
Plastic
Bag
4
5
Place the drum unit and toner
cartridge assembly into the
plastic bag and seal the bag
completely.
Drum
Unit
Toner
Cartridge
Close the top cover. Remove
the wire extension, document
tray, dust cover, paper tray and
handset and pack them.
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15 - 21
6
Wrap the MFC in the plastic bag
and place it in the original carton
with the original packing material.
7
Pack the drum unit, toner cartridge
assembly and printed materials
into the original carton as shown
below:
If you are returning the MFC to Brother as part of the Swap Program, Packonly
the MFC.
Note
Keep all separate parts to use with your “Swap” machine.
8
Close the carton and tape it shut.
15 - 22 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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Routine Maintenance
You can keep your MFC in optimum condition by cleaning it on a regular basis.
It is a good idea to clean the drum unit during this routine. Avoid using thinners
or other organic solvents to clean the MFC and do not use water.
Cleaning the Document Scanner
1
Unplug the telephone line, and then unplug the power cord.
When you reconnect these lines later, connect the power cord before you
connect the telephone line.
2
3
4
Open the Control Panel cover.
Wipe dirt off the MFC using a slightly damp clean cloth.
Clean the white bar and the glass cover.
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and
carefully remove dirt from the glass cover and the white bar of the scanner.
White Bar
Control Panel
Left the Control
Panel Cover
Glass Cover
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Cleaning the Printer
Caution
■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause
a crack on the panel.
■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor.
■ Do not touch the scanner window with your finger.
■ Handle the drum unit carefully because it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with cold water.
1
Open the top cover.
2
Remove the drum unit assembly.
Toner Sensor
Electrical
Terminal
Gears
Scanner Window
Sensor Strip
WARNING
Just after you have used the MFC, some internal parts of the machine are
extremely HOT! When you open the top cover of the MFC, never touch the
shaded parts as shown in the diagram below.
HOT!
Inside the Fax Machine
3
4
5
Wipe the electric terminals with isopropyl alcohol on a cotton swab.
Wipe the gears with a clean dry cloth.
Gently wipe the scanner window and the toner sensor with a clean soft dry cloth.
Do NOT use isopropyl alcohol to clean the scanner window or the toner sensor.
15 - 24 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of
disposable paper to avoid spilling and scattering toner.
1
2
Carefully turn the drum
unit upside down.
Home
Position
(
)
▼
Clean the primary corona
wire inside the drum unit
by gently sliding the tab
from right to left several
times.
3
Return the tab to the home
position ( ▼ ) before
reinstalling the drum unit.
Corona
Wire
Tab
Caution
If you do not position the tab at the home position, printed pages may have
vertical stripes.
4
Re-install the drum unit into the MFC.
5
6
Close the top cover.
Plug in the power cord.
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15 - 25
Replacing the Toner Cartridge
The MFC can print approximately 2,200 pages with one toner cartridge. When
the toner cartridge is running low, the LCD shows TONER LOW. The MFC is
supplied with a starter toner cartridge that must be replaced after 1,000 pages.
Actual page count will vary depending on your average document type (i.e.
standard letter, detailed graphics).
It is a good idea to keep a new toner cartridge ready for use when you see the
TONER LOW warning.
Discard the used toner cartridge according to local regulations. If you are not
sure of them, call your local Sanitation Department. Be sure to seal the toner
cartridge tightly so toner powder does not spill out of the cartridge. When
discarding used toner cartridges, keep them separate from domestic garbage.
We recommend that you clean the MFC when you replace the toner cartridge.
Note
How to Replace the Toner Cartridge
WARNING
Just after you have used the MFC, some internal parts of the MFC will be
extremely HOT! So, never touch the shaded parts shown in the illustration.
HOT!
Inside the Fax Machine
15 - 26 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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1
Open the top cover.
Make sure the top
cover is completely
open. To remove the
drum unit, hold each
side of the drum by
its handles and gently
lift the drum forward
toward you.
Top Cover
Drum Unit
Place the drum unit
on a drop cloth or
large piece of
disposable paper to
avoid spilling and scattering the toner.
2
Gently turn the
lever on the toner
Toner
Cartridge
cartridge forward
until it stops. The
toner cartridge
cannot be
removed unless
the shutter is
closed, by turning
the lever
Drum
Unit
completely to the
front.
3
Remove the old toner cartridge
from the drum unit by gently
pulling it out.
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15 - 27
Handle the toner cartridge carefully. If toner scatters on your hands or clothes,
immediately wipe it off or wash it with cold water.
Note
4
Unpack the new toner cartridge.
Place the used toner cartridge
into the aluminum bag and
discard it according to local
regulations.
Old Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
Caution
■ Wait to unpack the toner
cartridge until immediately
before you install it into the fax
machine. If a toner cartridge is
left unpacked for a long period
of time, the toner life is
Toner
Cartridge
shortened.
■ You can use only a genuine
Brother toner cartridge
(TN-5000PF series), which is
specially formulated to ensure
top print quality. Using another
brand of toner cartridge may
void your fax machine’s
warranty.
5
Gently rock the toner cartidge from side to side five or six times.
15 - 28 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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6
Slide the new toner
cartridge into the opening
on the right side of the
drum unit. To ensure that
the toner cartridge and the
drum unit fit together
correctly, make sure that
the toner cartridge guide
arrow is exactly aligned
with the guide arrow on
the drum unit.
Drum
Unit
Toner
Cartridge
7
Gently turn the lever on
the toner cartridge
backward until it stops.
8
Reinstall the drum
Top Cover
unit into the fax
machine and close
the top cover.
Drum Unit
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15 - 29
Replacing the Drum Unit
The MFC uses a drum unit to create the print images on paper. If the LCD shows
CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Purchase
a new drum unit to replace the current one.
Even if the LCD shows CHANGE DRUM SOON, you may be able to continue
to print without replacing the drum unit for a while. However, if there is a
noticeable deterioration in the output print quality even before CHANGE
DRUM SOON is shown, then the drum unit should be replaced. You should
clean the MFC when you replace the drum unit.
Caution
When removing the drum unit, handle it carefully because it contains toner.
The drum unit is a consumable item, and it is necessary to replace it
periodically. There are many factors that determine the actual drum life, such
as temperature, humidity, type of paper and toner that you use and the number
of pages per print job, etc. The drum life is estimated at approximately 20,000
pages at 20 pages per job and 8,000 pages at 1 page per job. The actual number
of pages your drum will print may be significantly less than these estimates.
Because we have no control over the many factors that determine the actual
drum life, we cannot guarantee a minimum number of pages that will be printed
by your drum.
For best performance, use only a genuine Brother toner cartridge. The product
should be used only in a clean, dust-free environment with adequate ventilation.
WARNING
Just after you have used the MFC, some internal parts of the machine are
extremely HOT! So please be careful.
HOT!
Inside the Fax Machine
15 - 30 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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Follow these steps to replace the drum unit:
1
2
Open the top cover.
Top Cover
Remove the old
drum unit. Place the
drum unit on a drop
cloth or large piece
of disposable paper
to avoid spilling and
scattering the toner.
Drum Unit
3
Remove the toner
cartridge from the
drum unit and keep it
in a safe place. For
more information, see
Toner
Cartridge
Toner
Cartridge
Discard the used drum unit according to local regulations. If you are not sure of
them, call your local Sanitation Department. Be sure to seal the drum unit
tightly so toner powder does not spill out of the unit. When discarding used
drum units, keep them separate from domestic garbarage.
Note
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15 - 31
4
Wait to unpack the new drum unit until immediately before installing it. Place
the old drum unit into the aluminum bag and discard it according to local
regulations.
Old Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
5
Gently rock the new
drum from side to
side five or six
times.
Caution
Do NOT remove the clear plastic starter sheet!
Starter Sheet
■ Wait to unpack the drum unit immediately before installing it into the MFC.
If an unpacked drum unit is subjected to excessive direct sunlight or room light,
the unit may be damaged.
■ Handle the toner cartridge and the drum unit carefully because they contain
toner. If toner scatters and your hands or clothes get dirty, immediately wipe or
wash with cold water.
15 - 32 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E
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6
7
8
Reinstall the toner
cartridge into the
new drum unit.
For more
information, see
ReplacingtheToner
Top Cover
Drum Unit
Holding the new
drum unit by its
handles, install it.
Close the top
cover.
The MFC will
eject the clear
plastic starter
sheet
automatically.
Clear Plastic Starter Sheet
Caution
■ Do not touch the scanner window with your finger.
■ Handle the toner cartridge and drum unit carefully because they contain toner.
If toner scatters and your hands or clothes get dirty, immediately wipe or wash
it off with cold water.
For Customer Service
In USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for hearing-impaired)
1-800-853-6660 (voice)
In Canada:
1-514-685-4898 (fax)
1-514-685-6464 (voice) (within Montreal)
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15 - 33
16
Important Information
16
Standard Telephone and FCC Notices
These notices are in effect only for 120V models sold
and used in the United States.
This equipment is hearing aid and volume control compatible.
When programming emergency numbers and making test calls to
emergency numbers:
■ Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
■ Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premise’s wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your MFC 4300 damages the telephone line, the telephone company
may discontinue your service temporarily. If possible, they will notify you in
advance. If advanced notice is not practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
16 - 1
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If you experience trouble with your MFC, please contact a Brother Authorized
Service Center for information on obtaining service or repair. The telephone
company may ask that you disconnect this equipment from the line until the
problem has been corrected or until you are sure that the equipment is not
malfunctioning.
If you are not able to solve a problem with your MFC, contact Brother Customer
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
Laser Safety (110–120V Models Only)
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
fax machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for
laser products manufactured on and after August 2, 1976. Compliance is
mandatory for products marketed in the United States. One of the following
labels on the back of the machine indicates compliance with the FDA
regulations and must be attached to laser products marketed in the United States.
Manufactured :
KYOWA PLASTICS IND. (SHENZHEN) CO.,LTD.
Fada Road, Wuhe Street Bantian Industry Zone, Buji Shenzhen, P.R.China
This product complies with FDA radiation performance standards, 21 CFR
Subchapter J.
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16 - 2
WARNING
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd.
may void the user’s authority to operate the equipment.
Federal Communications Commission (FCC) Declaration of
Conformity (USA Only)
Responsible Party:Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC 4300
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesired operation.
Industry Canada Compliance Statement
(Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Important—About the Interface Cable (MFC 4300 Only)
A shielded interface cable should be used in order to ensure compliance with the
limits for a Class B digital device.
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
16 - 3
I M P O R T A N T I N F O R M A T I O N
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Important Safety Instructions
Read all of these instructions.
1
2
3
4
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
5
6
Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator or
heater. This product should never be placed in a built-in installation unless
proper ventilation is provided.
7
8
This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, consult your dealer or
local power company.
This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug by using an adapter.
9
Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
10 If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. Also, make sure that the total of all products
plugged into the wall outlet does not exceed 15 amperes (USA only).
11 Never push objects of any kind into this product through cabinet slots, because
they may touch dangerous voltage points or short out parts resulting in a risk of
fire or electric shock. Never spill liquid of any kind on the product.
12 This product has no ON/OFF switch. In case the main power to the machine
must be disconnected quickly, it is very important that you have easy access to
the main plug and the main socket where the plug is connected.
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16 - 4
13 Unplug this product from the wall outlet and refer servicing to a Brother
Authorized Service Center under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage
and will often require extensive work by a qualified technician to restore
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F
If the product exhibits a distinct change in performance, indicating a need
for service.
14 Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to a Brother Authorized Service Center. A list
of Brother Authorized Service Centers has been included for your convenience,
or you may contact Brother Customer Service for your nearest Brother
15 To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
16 When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons,
including the following:
• Do not use this product near water (for example, near a bathtub, sink,
swimming pool or in a wet basement).
• Do not use the machine’s telephone during an electrical storm (there is the
remote possibility of an electrical shock) or to report a gas leak in the
vicinity of the leak.
• Use only the power cord indicated in this manual.
®
Energy Star Compliance Statement
®
As an ENERGY STAR Partner, Brother
Industries, Ltd. has determined that this product
®
meets the ENERGY STAR guidelines for
energy efficiency.
16 - 5
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Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
The Brother logo is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother Industries, Ltd.
© Copyright 1996-2000 Brother Industries, Ltd. All rights reserved.
© Copyright 1996-2000 Smith Micro Software, Inc. All rights reserved.
© Copyright 1996-2000 ScanSoft, Inc. All rights reserved.
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.
Windows, Microsoft, MS-DOS Excel and Word are registered trademarks of
Microsoft in the U.S. and other countries.
TrueType is a trademark of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko
Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID are
trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other terms and brand and product names mentioned in this manual
are registered trademarks of their respective companies.
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1
Glossary
G
Activity Report Lists information about the last 50 incoming and outgoing faxes.
TX means Transmit. RX means Receive.
ADF (Automatic Document Feeder) Refers to the number of pages that can be
placed in the document feeder and fed one at a time automatically.
Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial
memory, in numerical order.
Automatic E-Mail Printing Software application that automatically prints
incoming E-Mail messages. (Included with the optional Multi-Function Link Pro
software.)
automatic fax transmission Sending a fax without picking up the handset or
pressing Hook.
Automatic Redial A feature that enables your MFC to redial the last fax number if
the original fax did not go through because the line was busy or there was no
answer.
Backup Print Sets your MFC to print a copy of faxes that are received and stored in
memory.
beeper The sound the keys make when they are pressed, an error occurs, or a
document has been received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an error.
Broadcasting The ability to send the same fax message to more than one location.
Call Back Message Allows you to send a fax and then leave a message for the other
party to call you back.
Call Reservation Allows you to send a fax and then at the end of transmission, you
can talk with the other party.
Caller ID A service purchased from the Telephone Company that lets you see the
number (or name) of the party calling you.
Call Waiting Caller ID If you subscribe to this service from the Telephone
Company, your fax machine will show the Caller ID of a second call while you are
on the telephone. You can switch back and forth between two calls.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic
transmission to tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or receiving,
usually caused by line noise or static.
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coding method Method of coding the information contained in a document. All fax
machines must use a minimum standard of Modified Huffman (MH). Your fax
machine is capable of greater compression methods, Modified Read (MR) and
Modified Modified Read (MMR), if the receiving machine has the same
capability.
compatibility group The ability of one fax unit to communicate with another.
Compatibility is assured between ITU-T Groups.
contrast Setting to compensate for dark or light documents, by lightening dark
documents or darkening light documents.
Cover Page Prints a page at the other party’s machine that contains the sender and
recipient’s name and fax number, number of pages and comment. You can
generate an electronic cover page at the other end with pre-programmed
information from memory or you can print a sample cover page to fax with your
document.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed faxes will
be sent on a first come first served basis.
Distinctive Ring A service purchased from the Telephone Company that provides
another phone number on an existing phone line. The Brother fax machine uses
the new number to simulate a dedicated fax line.
drum unit A printing device for your fax machine .
Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at
the same time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call
by answering.
ECM (Error Correction Mode) Detects errors during fax transmission and resends
the page(s) of the document that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted from the
fax machine’s memory, eliminating the need for making up cover pages manually.
extension phone A telephone on the fax number that is plugged into a separate wall
jack.
external phone A TAD (telephone answering device) or telephone that is plugged
into the EXT jack of your fax machine.
F/T Ring Time The length of time the fax machine rings (when the answer mode
setting is FAX/TEL) to notify you to pick up a voice call that it answered.
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Fax Forwarding Sends a fax received into memory to another preprogrammed fax
number.
Fax Storage Your MFC can store faxes in memory for remote retrieval.
FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you
are using a telephone answering device (TAD).
fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine mode Resolution is 196 × 203 dpi. It is used for small print and graphs.
Function Mode The programming mode for changing the settings of your MFC.
gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of One Touch and/or Speed Dial numbers that are
stored on a One Touch key for Broadcasting.
Interrupt Temporarily puts a waiting job on hold while you perform another
operation.
interval The preprogrammed time period between automatically printed Activity
Reports. You can print Activity Reports on demand without interrupting this
cycle.
LCD (liquid crystal display) The display screen on the fax machine that shows
interactive messages during On-Screen Programming and defaults to the date and
time when the machine is idle.
manual fax When you press Hook—OR—lift the handset so you can hear the
receiving fax machine answer before you press Start to begin transmission.
Memory Status Report Shows how much memory is being used, how much is left,
and the type of messages in memory.
memory usage Instructs the MFC how to allocate the memory.
One Touch Keys on the MFC control panel where you can store numbers for easy
dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the MFC’s memory when the machine
is out of paper.
Overseas mode Makes temporary changes to the fax tones to accommodate noise
and static on overseas phone lines.
Paging This feature enables your fax unit to call your pager when a fax message is
received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One
Touch and Speed Dial numbers.
Photo mode A resolution setting that uses varying shades of gray for the best
representation of photographs.
G - 3
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polling The process of a fax machine calling another fax machine to retrieve waiting
fax messages.
printer alarm Audible alarm when the printer is not able to print.
print reduction Reduces the size of incoming faxes.
pulse A form of dialing on a telephone line.
Remaining Jobs You can check which jobs are waiting in memory and cancel jobs
individually.
remote access The ability to access your MFC remotely from a touch tone phone.
remote activation allows you to transfer a fax call, answered at an extension phone,
to the MFC.
remote access code The four-digit code that allows you to call and access your MFC
from a remote location.
resolution The number of vertical and horizontal lines per inch. See: Standard, Super
Fine, Fine and Photo.
Ring Delay The number of rings before your MFC answers an incoming call.
Ring Volume Volume setting for the MFC’s ring.
rotary A form of dialing on a telephone line.
Search An electronic, alphabetical listing of stored One Touch, Speed Dial and
Group numbers.
Speaker Volume You can set the volume when your MFC is on Hook.
Speed Dial A preprogrammed number for easy dialing. You must press the Speed
dial key, press #, and then two digit code to start the dialing process.
Standard resolution 98 × 203 dpi. It is used for regular size text and quickest
transmission.
Station ID The stored information that appears on the top of faxed pages. It includes
the sender’s name and fax number.
Super Fine resolution 392 × 203 dpi. Best for very small print and line art.
temporary setting You can select certain options for each fax transmission without
changing the default settings.
tone A form of dialing on the telephone line used for Touch Tone telephones.
toner cartridge An accessory that holds toner for the drum unit on Brother laser
models.
Toner Save A process that causes less toner to be affixed to the page to extend the
life of the toner cartridge. This will make the print on received documents
significantly lighter.
G - 4
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transmission The process of sending documents over the phone lines from your
MFC to the receiving fax machine.
User Option List A printed report that shows the current settings of your MFC.
Xmit Report (Transmission Report) A listing of each transmission, showing caller
ID, date, time, and number of pages.
G - 5
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S
Specifications
S
Fax
Compatibility
Coding System
ITU-T Group 3
MH/MR/MMR
Modem Speed
14400 – 2400 bps
Document Input Width
Document Input Length
Scanning/Printing Width
Paper Size
5.8 inches to 8.5 inches (148 mm to 216 mm)
3.9 inches to 14.1 inches (100 mm to 360 mm)
8.2 inches (208 mm)
Letter/Legal/A4
Multi-purpose Sheet Feeder
Printer Type
Gray Scale
200 sheets (20 lbs)
Laser Printer
64 levels
Polling Types
Contrast Control
Standard or Sequential
Automatic/Super Light/Super Dark (manual setting)
Resolution
• Horizontal
• Vertical
Standard, Fine, Superfine 203 dot/inch
Standard
98 dot/inch
196 dot/inch
391 dot/inch
Fine, Photo
Superfine
One Touch dial
Speed Dial
Automatic Redial
Speaker Type
8 stations
30 stations
3 times at 5 minute intervals
Monitor
Auto Answer
Communication Source
Print Method
0, 1, 2, 3 or 4 rings
Public switched telephone network
Electrophotography by semiconductor laser beam
scanning
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the
normal toner usage)
Consumable Items
Toner cartridge:
Life Expectancy:Up to 2,200 pages/new toner cartridges
Up to 1,000 pages/starter toner cartridge
(USA, Canada and some other areas only)
(when printing letter size or A4 paper at 5% print
coverage)
Toner life expectancy will vary depending on the type of average print job.
Drum Unit:
Life Expectancy:Up to 20,000 pages at 20 pages per job
Up to 8,000 pages at 1 page per job
There are many factors that determine the actual drum life, such as a temperature,
humidity, type of paper and toner that you use, the number of pages per print job, etc.
S P E C I F I C A T I O N S
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S - 1
Printer
®
®
Printer Driver
Windows 3.1x, Windows 95, 98, 2000
®
professional and Windows NT Workstation
Version 4.0 drivers supporting Brother Native
Compression mode and bi-directional capability
Memory Capacity
Resolution
1 MB
600 dots/inch
Print Speed
6 pages/minute (when loading letter size or A4 paper
from the multi-purpose sheet feeder)
Electrical and Environment
Temperature
(Allowable) 50 - 90.5° F (10 - 32.5° C)
(Storage) 38 - 104° F (3.3 - 40° C)
Max. 1 minute at 73.4° F (23° C)
20 seconds (when loading Letter size paper in the
multi-purpose sheet feeder)
Warm-Up
First Print
Power Source
Power Consumption
120V AC 50/60Hz (Canadian Version Only)
Operating (Copying): 160 W or less (25° C)
Sleep Mode: 8 W or less
Stand by: 30 W or less (25° C)
Noise
Operating: 50 dB A or less
Stand by: 39 dB A or less
Humidity
Operating: 35 to 80% (without condensation)
Storage: 20 to 80% (without condensation)
18.0 × 13.2 × 9.9 inches (456 × 334 × 250 mm)
18.7 lbs (8.5 kg)
Dimensions
Weight
S - 2
S P E C I F I C A T I O N S
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drum unit
faxes
receiving
E
sending
Function(s)
F
fax codes
Fax Forwarding
Fax Storage
G
Groups
H
FAX/TEL mode
I
installing Brother software
using
Windows NT® Workstation
I - 2
I N D E X
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P
paging
J
paper
jack(s)
converting telephone wall outlets
EXT. jack
phone line
L
power
M
manual
printing
multi-purpose sheet feeder
O
R
One Touch numbers
reducing
I N D E X
I - 3
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access code
toner cartridge
resolution
V
S
voice calls
volume, setting
setup
Speed Dial
W
Warranties
Windows® 3.1x, 95/98/SE, NT® WS 4.0,
Windows® 2000 Professional or
T
TAD (telephone answering device),
(installing with your PC) 11-15
external
I - 4
I N D E X
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Remote Retrieval Access Card
If you plan to receive fax messages while away from your machine, carrying the
Remote Retrieval Access Card printed below will serve as a convenient
reminder of the retrieval procedures. Simply cut out the card and fold it to fit
your wallet or organizer. Keeping it handy will help you derive the full benefit
of your machine’s forwarding, paging and remote retrieval features.
ADR
C
CSE
A
TIREVAL
R
MTOE
R
Fold
Fold
R - 1
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Fold
Fold
R - 2
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EQUIPMENT ATTACHMENT LIMITATIONS
(Canada Only)
NOTICE:
The industry Canada label identifies certified equipment. This certification
means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together.
This precaution may be particularly important in rural areas.
Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician,
as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5 REN=0.2B
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Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA or CANADA only. We can not
recommend using them overseas because it may violate the
Telecommunications Regulations of that country and the power requirements
of your machine may not be compatible with the power available in foreign
countries. Using USA or CANADA models overseas is at your own risk
and will void your warranty.
LH0550001
Printed in China
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