Brother Fax Machine Fax 1020Plus User Manual

FAX-1020Plus

FAX-1030Plus

OWNER'S MANUAL

CONTENTS

Chapter 1: SETUP & PREPARATION BEFORE USE

Chapter 2: THE CONTROL PANEL KEYS

Chapter 3: HOW TO USE ON-SCREEN PROGRAMMING OSP

(

)

AND HELP KEY

Chapter 4: FUNCTION SETTINGS

Chapter 5: USING THE UNIT AS A TELEPHONE

Chapter 6: SENDING FAXES

Chapter 7: RECEIVING FAXES AND OTHER CALLS

Chapter 8: POLLING

Chapter 9: REMOTE FAX OPTIONS

Chapter 10: MESSAGE MANAGER MODE SETTINGS

(Only for FAX 1030 Plus)

Chapter 11: MESSAGE MANAGER PLUS SETTINGS

(Only for FAX 1030 Plus)

Chapter 12: HOW TO USE THE COPY FUNCTION

Chapter 13: PRINTING REPORTS AND LISTS

Chapter 14: REGULAR MAINTENANCE AND TROUBLESHOOTING

Chapter 15: IMPORTANT INFORMATION

Chapter 16: SPECIFICATIONS

Chapter 17: INDEX

Download from Www.Somanuals.com. All Manuals Search And Download.

How to Use This Owner’s Manual

Thank you for purchasing a Brother fax machine. This fax machine has been

designed to be simple to use, but you can utilize it to its fullest potential by taking

some time to read this owner’s manual. You will be ready to use the fax machine

as soon as you read the first four chapters. Then you can refer to topics in the

remaining chapters, as needed.

Structure of the Manual

■ Chapters 1-4

How to set up the fax machine and what you need to know before you use it.

■ Chapters 5-7

Basic operations, how to send and receive faxes.

■ Chapters 8-9

Advanced operations for sending and receiving faxes.

■ Chapter 12

How to copy.

■ Chapter 13

How to print reports and lists.

■ Chapter 14-16

Maintenance/Troubleshooting/Important Information/Specifications.

Finding Information in the Owner’s Manual

• Use the table of contents. This lists topics covered in each chapter so you can

find them easily.

• If there is a key on the fax machine you are not familiar with, refer to chapter

• To find information about a function, refer to the “Function Selection Table”

in chapter 3.

• If you have trouble, refer to chapter 14 on troubleshooting.

Download from Www.Somanuals.com. All Manuals Search And Download.

CONTENTS

• ····················FOR YOUR INFORMATION

Chapter 1.

❖ SETUP & PREPARATION BEFORE USE

1-1

Choosing a Suitable Place for Your Fax Machine ............................................. 1-1

The Good Places... ....................................................................................... 1-1

And the Bad Places... ................................................................................... 1-1

Packing List ....................................................................................................... 1-2

Setting up Your Fax Machine ............................................................................ 1-3

Changing the Ribbon ......................................................................................... 1-8

•

Multi Line Connections (PABXs) ............................................................. 1-10

Connecting to a Private Automatic Branch Exchange .............................. 1-10

Ringer Equivalence Number (REN) (For U.K. only)................................ 1-10

Using extension telephones ....................................................................... 1-11

Chapter 2.

Chapter 3.

❖ THE CONTROL PANEL KEYS

2-1

a TELEPHONE AREA (FAX 1020 Plus) ....................................................... 2-2

b ONE-TOUCH AREA (FAX 1020 Plus) ....................................................... 2-3

c LCD AND USER SETTING AREA (FAX 1020 Plus) ............................... 2-4

a TELEPHONE AREA (FAX 1030 Plus) ....................................................... 2-5

b ONE-TOUCH AREA (FAX 1030 Plus) ....................................................... 2-6

c LCD AND USER SETTING AREA (FAX 1030 Plus) ............................... 2-7

d MESSAGE MANAGER AREA (FAX 1030 Plus) ...................................... 2-9

❖ HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND

HELP KEY

3-1

User-friendly Programming ............................................................................... 3-1

On-screen Programming (OSP) ......................................................................... 3-1

Using the Function Mode to Access On-screen Programming (OSP)............... 3-1

Alternating Displays for On-screen Programming (OSP) ................................. 3-2

Function Selection Table ................................................................................... 3-2

Help Key ............................................................................................................ 3-7

How to Print a Help List .................................................................................... 3-7

How to Enter Text in Function Mode ................................................................ 3-8

How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode ................................................................................................... 3-9

Chapter 4.

❖ FUNCTION SETTINGS

4-1

Setting the Dialling Mode (Tone/Pulse) ............................................................ 4-1

PABX and TRANSFER..................................................................................... 4-1

Setting PABX .................................................................................................... 4-2

Setting Transfer and PABX Type (For Ireland only) ........................................ 4-2

Setting the Beeper Sound Level......................................................................... 4-3

Setting the Date and Time ................................................................................. 4-4

Using the Clock Change .................................................................................... 4-5

Setting the Station ID ......................................................................................... 4-6

Storing One-Touch Dial Numbers ..................................................................... 4-7

•

Types of Numbers ....................................................................................... 4-9

Storing Speed-Dial Numbers ............................................................................. 4-9

•

When You Wish to Change the Stored One-Touch and Speed-Dial

Numbers..................................................................................................... 4-11

Memory Storage ........................................................................................ 4-11

Setting Up Number Groups ............................................................................. 4-11

Using Memory Security (Only for FAX 1020 Plus)........................................ 4-13

Download from Www.Somanuals.com. All Manuals Search And Download.

CONTENTS

•

Setting Up the Memory Security for the First Time.................................. 4-13

Changing Memory Security Password ...................................................... 4-14

Switching Memory Security ON ............................................................... 4-14

Switching OFF Memory Security.............................................................. 4-15

Chapter 5.

❖ USING THE UNIT AS A TELEPHONE

5-1

Number-Key Dialling ........................................................................................ 5-1

One-Touch Dialling ........................................................................................... 5-1

Speed Dialling.................................................................................................... 5-1

•

Using Control Panel Keys during Telephone Calls ..................................... 5-1

Tel-Index ............................................................................................................ 5-2

Call Reservation ................................................................................................. 5-2

The F/T Switch (F/T Mode)............................................................................... 5-2

Tel Key .............................................................................................................. 5-2

On Hook Dialling............................................................................................... 5-3

Chapter 6.

❖ SENDING FAXES

6-1

A) DOCUMENT BASICS................................................................................ 6-1

The Size of Your Documents ...................................................................... 6-1

How to Insert the Document........................................................................ 6-1

The Auto Document Feeder (ADF) ............................................................. 6-2

Getting Ready to Send a Fax ....................................................................... 6-2

SETTING THE RESOLUTION ........................................................... 6-2

SETTING THE CONTRAST ............................................................... 6-4

B) BASIC FAX TRANSMISSIONS................................................................ 6-5

•

Sending a Fax ........................................................................................ 6-5

Sending a Fax Automatically ...................................................................... 6-5

Sending a Fax Manually .............................................................................. 6-6

Automatic and Manual Re-dialling ............................................................. 6-6

•

Optional Settings When You Send a Fax Manually ............................. 6-7

Printing Page Headers ........................................................................... 6-7

C) ADVANCED FAX TRANSMISSIONS ..................................................... 6-7

Sending a Fax by Using Memory ................................................................ 6-7

•

If You Get a MEMORY FULL Message When Trying to Send

a Fax by Using Memory ........................................................................ 6-8

Delayed Transmission ................................................................................. 6-8

Setting the Daily Timer (for Delayed Transmissions)................................. 6-9

Broadcasting ................................................................................................ 6-9

•

Getting Familiar with the Broadcasting Function ............................... 6-10

Sending by Multi-Transmission ................................................................ 6-10

Interrupting the Timer and Polled Job ....................................................... 6-12

Cancelling a Job......................................................................................... 6-13

D) FAX TRANSMISSION OPTIONS ........................................................... 6-14

Setting the Overseas Mode ........................................................................ 6-14

Setting Your Fax Machine for Multiple Resolution Transmission ........... 6-15

Sending a Fax with an Electronic Cover Page Message ........................... 6-16

When Using the Cover Page Temporarily................................................. 6-16

•

The Comments Selection on the Cover Page ...................................... 6-18

Customizing Your Cover Page Comment ................................................. 6-18

Printing the Cover Page ............................................................................. 6-19

To Send a Cover Page for Each Transmission .......................................... 6-19

Download from Www.Somanuals.com. All Manuals Search And Download.

CONTENTS

•

Sending an Automatic Cover Page...................................................... 6-20

Sending a Fax When the Cover Page Is ON.............................................. 6-20

Sending a Fax with Call Reservation ........................................................ 6-21

•

Using the Call Reservation Function .................................................. 6-22

Printing the Call Back Message................................................................. 6-22

ECM (Error Correction Mode) .................................................................. 6-23

Error Re-Transmission .............................................................................. 6-23

Next-FAX Reservation .............................................................................. 6-24

Chapter 7.

❖ RECEIVING FAXES AND OTHER CALLS

7-1

A) BASIC SETUP TO RECEIVE FAXES ...................................................... 7-1

Selecting an Answer Mode .......................................................................... 7-1

Automatic Fax Only Reception (FAX Mode) ............................................. 7-2

Manual Reception (MANUAL Mode) ........................................................ 7-2

Fax Detect .................................................................................................... 7-2

Setting the Ring Delay................................................................................. 7-3

The F/T Switch (F/T Mode) ........................................................................ 7-5

Recording an F/T Outgoing Message (OGM) (Only for FAX 1030 Plus).. 7-6

Setting the F/T Ring Time ........................................................................... 7-6

Smoothing.................................................................................................... 7-8

Printing a Reduced Size Copy of the Incoming Document ......................... 7-8

Using Auto Reduction Ratio ................................................................. 7-8

Fixed Reduction .................................................................................... 7-8

Speaker Volume .......................................................................................... 7-9

Ring Volume.............................................................................................. 7-10

Reception into Memory ............................................................................. 7-11

B) REMOTE ACTIVATION ......................................................................... 7-12

What is Remote Activation? ...................................................................... 7-12

•

Connecting an External or Extension Telephone to the Unit .............. 7-12

Using Remote Codes ................................................................................. 7-13

Using the Activation Code .................................................................. 7-13

Using the Deactivation Code............................................................... 7-13

Making the Remote Codes Easier to Use .................................................. 7-13

Troubleshooting ......................................................................................... 7-14

Changing and Registering Remote Codes ................................................. 7-14

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD) .. 7-15

How to Use External TAD with the Unit (The TAD Mode) ..................... 7-15

•

Connecting an External TAD to the Unit ............................................ 7-15

Sequence of External TAD Reception (TAD mode) .......................... 7-16

D) CALLER ID .............................................................................................. 7-17

What is Caller ID? (Caller IDentification) ................................................ 7-17

Advantages of Caller ID ............................................................................ 7-17

How Does the Caller ID Work? ................................................................ 7-17

The caller ID Appears on the Display When Your Telephone Rings . 7-17

The Caller ID is Stored in Your Machine’s Memory.......................... 7-18

Set the Caller ID to ON ............................................................................. 7-18

Selecting a Caller ID from the Memory for Call Reply ............................ 7-19

•

To Activate Certain Network Services When Using Call Reply ........ 7-21

Call Reply to DDI number via Caller ID ............................................ 7-21

Clearing the Caller ID Stored in Memory ........................................... 7-21

Download from Www.Somanuals.com. All Manuals Search And Download.

CONTENTS

Printing the Caller ID List ......................................................................... 7-22

BT CALL SIGN (For U.K. FAX 1020 only) .................................................. 7-23

Set BT Call Sign to ON ............................................................................. 7-23

Chapter 8.

❖ POLLING

8-1

•

What Is Polling? .......................................................................................... 8-1

How Does It Work? ..................................................................................... 8-1

When to Use Polling? .................................................................................. 8-1

Polling Another Fax Machine (Calling) ............................................................ 8-2

Setting up Polled Waiting (Being Called) ......................................................... 8-3

Secure Polling .................................................................................................... 8-3

Polling Another Brother Fax Machine with Secure Code (Calling) .................. 8-4

Setting up Polled Waiting with Secure Polling (Being Called) ......................... 8-5

Delayed Polling.................................................................................................. 8-6

Setting up Polled Waiting with Memory ........................................................... 8-7

Sequential Polling .............................................................................................. 8-7

Chapter 9.

❖ REMOTE FAX OPTIONS (Only for FAX 1020 Plus)

9-1

Setting the Fax Storage ...................................................................................... 9-1

Fax Forwarding .................................................................................................. 9-2

Setting the Fax Forwarding and Registering the Fax Forwarding Number ....... 9-3

What Is Remote Control Access? ...................................................................... 9-3

Setting the Remote Access Code ....................................................................... 9-4

How to Use Remote Access and Control Codes................................................ 9-5

Remote Fax Retrieval ........................................................................................ 9-5

•

When to Enter the Remote Access Code ..................................................... 9-5

Remote Control Commands............................................................................... 9-6

How to Receive the Memory Status List and Retrieve a Fax Message

at a Remote Fax Location .................................................................................. 9-7

How to Change and Confirm Fax Forwarding Number via a Remote

Fax Machine ...................................................................................................... 9-7

Printing a Fax Message ...................................................................................... 9-8

Chapter 10.

❖ MESSAGE MANAGER MODE SETTINGS

(Only for FAX 1030 Plus)

10-1

A) GETTING STARTED ............................................................................... 10-1

What Is the Message Manager Mode? ...................................................... 10-1

What Do I Want the Message Manager to Do? ......................................... 10-2

Flowchart Sequence of an Incoming Call.................................................. 10-3

The 3 Basic Steps to Turn the Message Manager Mode On ..................... 10-7

Setting the Message Store.......................................................................... 10-7

Recording the TAD Outgoing Message (TAD OGM) .............................. 10-8

Activating the Message Manager Mode .................................................... 10-9

B) GETTING YOUR MESSAGES.............................................................. 10-10

How Will I Know Messages Have Been Received? ............................... 10-10

•

What Happens When the Memory Is Full... ...................................... 10-10

Setting the ICM (Incoming Message) Recording Monitor Volume ........ 10-11

Playing an Incoming Voice Message (ICM) and Recorded Memo

(or Memo Manager) / Printing an Incoming Fax Message ..................... 10-12

•

Erasing and Printing FAX Messages ................................................ 10-13

Back-up Printing Option.......................................................................... 10-13

Download from Www.Somanuals.com. All Manuals Search And Download.

CONTENTS

Calling Your Message Manager for Messages

(See Remote Retrieval)............................................................................ 10-13

C) ERASING YOUR MESSAGES.............................................................. 10-14

Erasing Incoming Voice Messages, Fax Messages and Recorded

Memo (or Memo Manager) ..................................................................... 10-14

One by One Erasing .......................................................................... 10-14

All in One Erasing ............................................................................. 10-14

D) CHANGE THE OUTGOING MESSAGE .............................................. 10-15

Playing Your Outgoing Message (OGM)................................................ 10-15

Erasing Your Outgoing Message (OGM)................................................ 10-16

E) MORE FEATURES ................................................................................ 10-17

Setting the Toll Saver .............................................................................. 10-17

Setting the Maximum Time for Incoming Messages

(ICM MAX. TIME) ................................................................................. 10-18

Playing OGM ON/OFF Setting ............................................................... 10-18

Recording a Memo .................................................................................. 10-19

F) PAGING/FAX FORWARDING ............................................................. 10-20

Paging/Fax Forwarding ........................................................................... 10-20

Recording the Paging OGM .................................................................... 10-21

Setting the Paging and Registering Paging Number ............................... 10-22

Setting the Fax Forwarding and Registering Fax Forwarding Number .. 10-23

•

Memory Back-up of Message Manager Memory ............................. 10-23

G) REMOTE RETRIEVAL.......................................................................... 10-24

What Is Remote Control Access? ............................................................ 10-24

Setting the Remote Access Code ............................................................. 10-24

How to Use Remote Access and Control Codes ..................................... 10-25

Remote Retrieval ..................................................................................... 10-25

•

When to Press the Remote Access Code........................................... 10-25

Remote Control Commands .................................................................... 10-26

How to Receive the Memory Status List and Retrieve a Fax Message

Remotely.................................................................................................. 10-27

How to Change Fax Forwarding Number Remotely ............................... 10-27

H) MEMO MANAGER................................................................................ 10-28

Memo Manager........................................................................................ 10-28

Setting the Memo Manager ..................................................................... 10-28

•

Recording Voice Messages for the Memo Manager ......................... 10-30

How Will the Memo Manager Perform When the Set Time Comes....... 10-30

Using the Memo Manager: Playing entries, Erasing entries one by one,

Erasing all at once.................................................................................... 10-31

Remote Control of the Memo Manager................................................... 10-31

Chapter 11.

❖ MESSAGE MANAGER PLUS SETTINGS

(Only for FAX 1030 Plus)

11-1

A) GETTING STARTED ............................................................................... 11-1

What is Message Manager Plus? ............................................................... 11-1

What Voice-on-Demand Does................................................................... 11-1

•

Application examples of Voice-on-Demand feature ........................... 11-2

What the Personal Mailbox Does .............................................................. 11-2

Application Examples of Personal Mailbox........................................ 11-2

•

How the Caller Gains Access to the Voice-on-Demand Memory Boxes

or Personal Mailboxes ............................................................................... 11-3

Download from Www.Somanuals.com. All Manuals Search And Download.

•

* 1st Guidance OGM: (Message Manager Plus Outgoing Message).. 11-4

** 2nd Guidance OGM: (Voice-on-Demand, Mailbox Outgoing

Message).............................................................................................. 11-4

Access to the Target Memory Box:..................................................... 11-4

•

B) SETTING UP THE VOICE-ON-DEMAND ............................................ 11-4

Setting up Step 1a: for Voice-on-Demand ................................................ 11-4

Recording/Erasing/Playing Voice Information in a Memory Box...... 11-4

C) SETTING UP THE PERSONAL MAILBOX .......................................... 11-6

Setting up Step 1b: for Personal Mailbox.................................................. 11-6

Setting up a Password and Recording a Personal Mailbox OGM

for the Mailbox .................................................................................... 11-6

Changing a Password .......................................................................... 11-7

Setting up Step 2: Recording/Erasing/Playing the 2nd Guidance OGM

for each Voice-on-Demand and Personal Mailbox ................................... 11-8

Recording an OGM ............................................................................. 11-8

Erasing an OGM................................................................................ 11-10

Playing an OGM................................................................................ 11-11

Setting up Step 3: Recording/Erasing/Playing the 1st Guidance OGM

(Message Manager Plus OGM) ............................................................... 11-12

Recording the Message Manager Plus OGM .................................... 11-12

Erasing the Message Manager Plus OGM ........................................ 11-13

Playing the Message Manager Plus OGM ........................................ 11-13

Setting up Step 4: Turning on the Message Manager Plus ...................... 11-14

D) LISTENING TO ICMs (Incoming Messages) ........................................ 11-14

Listening to the ICMs in the Personal Mailboxes ................................... 11-14

Retrieving the ICMs (Incoming Messages) in the Personal Mailbox

Remotely.................................................................................................. 11-16

Recording a Memo in Personal Mailbox on the Machine ....................... 11-16

Erasing ICMs (Incoming Messages) from the Personal Mailboxes ........ 11-17

Erasing Voice ICMs One by One ...................................................... 11-17

Erasing All of the Doc/Voice ICMs at One Time ............................. 11-18

Chapter 12.

❖ HOW TO USE THE COPY FUNCTION

12-1

Making a Single Copy ..................................................................................... 12-1

Making Multiple Copies .................................................................................. 12-2

Stacking Multiple Copies................................................................................. 12-2

Making Sorted Copy ........................................................................................ 12-3

•

What to Do When You Get a “MEMORY FULL” Message while

Making Copies........................................................................................... 12-4

Making Reduced and Enlarged Copies (Only for FAX 1030) ........................ 12-4

Chapter 13.

Chapter 14.

❖ PRINTING REPORTS AND LISTS

13-1

How to Print Reports and Lists ........................................................................ 13-2

Journal Period .................................................................................................. 13-2

Printing the Quick Dial List ............................................................................. 13-4

Transmission Verification (Xmit) Report ........................................................ 13-5

Memory Status List .......................................................................................... 13-6

❖ REGULAR MAINTENANCE AND TROUBLESHOOTING 14-1

Regular Maintenance ....................................................................................... 14-1

Paper Jams ....................................................................................................... 14-3

Fixing a Document Jam ............................................................................. 14-3

Fixing a Recording Paper Jam ................................................................... 14-4

Troubleshooting ............................................................................................... 14-5

Error Messages .......................................................................................... 14-5

Other Problems .......................................................................................... 14-6

Download from Www.Somanuals.com. All Manuals Search And Download.

Chapter 15.

❖ IMPORTANT INFORMATION

15-1

Important Safety Instructions........................................................................... 15-1

BABT approval (For FAX 1030 Plus U.K. only) ............................................ 15-2

Chapter 16.

Chapter 17.

❖ SPECIFICATIONS

❖ INDEX

16-1

17-1

Download from Www.Somanuals.com. All Manuals Search And Download.

For Fax-1030Plus only

WARNING! Miscellaneous approval conditions

Any marking or certification of your fax machine to harmonised European “CE Mark”

requirements for EMC (Electromagnetic Compatibility), and for user safety according to

the European LVD (Low Voltage Directive), ARE NOT indicative of approval for connection

to public telecommunications lines in a country other than that in which the equipment is

approved.

Brother advises that this product will not function correctly in a country other than that in

which it was originally offered for sale, and does not offer any warranty in the event that

this product is used on public telecommunication lines in a country other than that in which

it is approved.

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

Chapter 1. SETUP & PREPARATION BEFORE USE

Choosing a Suitable Place for Your Fax Machine

Use the following list as a guide to find a suitable place for your fax machine.

The Good Places...

Place your fax machine on a flat, stable surface, such as a desk.

Select a place that is free from vibration and shocks.

Locate it near a telephone socket and a standard, grounded power outlet.

And the Bad Places...

Avoid setting it up in a busy location.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.

Do not select a place that exposes your fax machine to direct sunlight, excessive heat,

moisture, or dust.

Do not connect your fax machine to electrical outlets controlled by wall switches or automatic

timers. Disruption of power can wipe out information in the unit’s memory.

Do not connect your fax machine to electrical outlets on the same circuit as large appliances

or other equipment that might disturb the power supply.

Avoid interference sources, such as speakers or the base units of cordless phones.

1-1

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE

Packing List

Please check to see that you have the following items:

Recording paper

support

Document

support

Telephone line cord

Recording paper

wire extension

Telephone

handset

(Example for U.K.)

Printing Cartridge

Handset

curled cord

Remote Control

access card

(Only for Fax-1030 Plus)

Owner’s manual

Document wire

extension

NOTICE

Never install telephone wiring during a lightning storm.

Never install telephone jacks in wet locations unless the jack is specifically designed for

wet locations.

Never touch uninsulated telephone wires or terminals unless the telephone line has

been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone during an electrical storm. There may be a remote risk of

electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

1-2

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

Setting up Your Fax Machine

Follow these steps to set up your fax machine.

1. Attach the document supports.

1) Attach the document support.

2) Attach the document wire extension.

Document

support

Document wire

extension

2. Attach the recording paper supports.

1) Attach the recording paper wire extension.

2) Open the recording paper cover. Using the groove in the cover, insert the recording paper

support over the two screws are shown.

Recording paper

support

wire extension

Recording paper

cover

1-3

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE

3. Install the printing cartridge.

1) Push the OPEN button and open the top

cover.

Top Cover

OPEN button

2) Remove the stopper for the printing

cartridge. Turn the gear towards you and

remove the slack in the ribbon in

printing cartridge carefully.

▲ point

3) Install the printing cartridge as shown

in the illustration.

1-4

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

4) Close the cover and push down on both

sides until it clicks.

4. Connect the power cord.

When you connect the power, the display will show “01/01 00:00 FAX”.

NOTE: As this machine has no power switch, it has power running to it whenever it is

connected to the mains.

NOTICE

1. This fax machine must be earthed via a 3 pin socket.

2. Since the machine is earthed through the power outlet, you can protect yourself from

potentially hazardous electrical conditions on the telephone network by keeping the

power to your fax machine on when you connect it to a telephone line.

3. Lightning and Power Surges can damage this product! We recommend that you use a

quality Surge Protection Device on the AC power line as well as the telephone line or

unplug the lines during a lightning storm.

IMPORTANT:

(For U.K.)

If you need to remove the moulded mains plug in order to fit an appropriate

type, you must discard the moulded plug immediately having cut it off, in

order that it is not inadvertently inserted into a live socket, thus presenting a

shock hazard. The wires in the mains lead of this appliance are coloured in

accordance with the following code.

Green-and-yellow : Earth

Blue

Brown

: Neutral

: Live

As the wires in the mains lead of this apparatus may not correspond with the

coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured green-and-yellow must be connected to the

terminal in the plug which is marked by the letter “E” or by the safety earth

symbol

or coloured green or green-and-yellow.

The wire which is coloured blue must be connected to the terminal which is

marked with the letter “N” or coloured black.

The wire which is coloured brown must be connected to the terminal which is

marked with the letter “L” or coloured red.

1-5

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE

5. Connect the telephone line.

*PC I/F jack only for use with the Brother MFL

Pro for FAX option.

Recording paper

wire extension

PC I/F

wall

Handset

curled cord

Telephone

line cord

EXT.

LINE

IMPORTANT

(For U.K.)

The PC interface is a SELV (Safety Extra Low Voltage) port as defined in EN41003.

It must only be connected with a SELV circuit; only the MFL Pro for Fax cable kit

(available in an option pack), satisfies this requirement.

6. Connect the handset.

1) Connect the plug at the end of the handset cord to the socket on the side of the machine

labelled with the telephone symbol.

2) Hook the curled cord to the handset holder.

3) Place the handset on the cradle.

1-6

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

7. Setting the recording paper.

1) Open the recording paper cover.

2) Place the paper (up to 200 sheets) into the recording paper sheet feeder.

NOTE: Make sure that you do not put so much paper in the sheet feeder that the Maximum

height line is obscured. It is possible that paper may jam if there are too many sheets

in the feeder.

Maximum

height line

Recording

paper

Recording

paper cover

3) Close the recording paper cover.

NOTE: If you only place a few sheets of paper in the feeder, please ensure that all the sheets

are correctly aligned to prevent paper jams.

NOTICE

About the Recording Paper...

Please use standard copier paper for the recording paper as below :

Width : A4 size (210mm)

Length : A4 size (297mm)

Weight : 64g/m²to 90g/m²

1-7

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE

Changing the Ribbon

1. Remove the printing cartridge containing the used ribbon.

(See this chapter for removing and installing the printing cartridge.)

Blue shaft

2. Position the printing cartridge (as shown in the illustration) paying special attention to

the position of the blue shaft. Release the four hooks and open the cartridge covers.

Cover

Blue shaft

Hook

White shaft

Black gear shaft

3. Take the ribbon out of the cartridge and remove the four shafts from the ends of the

cardboard cores.

1-8

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

4. Install the blue, white and black shafts into the cardboard cores of the new ribbon. Pay

special attention to the position of the ribbon as shown in the illustration.

150°

Blue shaft

New ribbon

White shaft

Black gear

shaft

5. Place the ribbon in the cartridge and close the covers, as shown in the illustration. If the

shafts are not positioned correctly then the cover will not close.

Blue shaft

Cover

Hook

White shaft

6. Carefully, tighten the ribbon and put the cartridge back into the machine.

Black gear shaft

1-9

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE

FOR YOUR INFORMATION

Multi Line Connections (PABXs)

Most offices use a central telephone system. While it is often relatively simple to connect

the machine to a key system or a PABX (private automatic branch exchange), we suggest

that you contact the company which installed your telephone system and ask them to connect

the fax machine for you.

It is advisable to have a separate line for the fax machine. You can then leave the machine

in FAX mode to receive faxes at any time of the day or night.

If the fax machine is to be connected to a multi-line system, ask your installer to connect the

unit to the last line on the system. This will prevent the unit from being activated each time

a telephone call is received.

Connecting to a Private Automatic Branch Exchange

The following points should be kept in mind if you are installing the machine to work as an

extension to a private automatic branch exchange (PABX).

1) It is not guaranteed that the unit will operate correctly under all circumstances with

PABXs. Any cases of difficulty should be reported first to the company that handles

your PABX.

2) If all incoming calls will be answered by a switchboard operator, it is recommended that

the Answer Mode be set to be MANUAL; see chap. 7. All incoming calls should initially

be regarded as telephone calls.

3) The unit may be used with either pulse or tone dialling telephone lines.

Ringer Equivalence Number (REN) (For U.K. only)

This equipment has a REN value of 1. A BT line has a “bell ringing” capacity, or REN, of

4. This means that adding downstream-connected extension telephones and/or extension

bells to a total REN of greater than 4 may cause a reduction in the bell volume. In extreme

cases, it may cause the auto-answer facility of the machine to fail.

Therefore, up to three additional extension telephones (each assuming a REN of 1), may be

connected downstream of your machine. For an explanation of “downstream connection,

read “Using extension telephones” which follows.

Unless otherwise marked, a telephone provided by BT may be assumed to have a REN value

of 1.

1-10

Download from Www.Somanuals.com. All Manuals Search And Download.

SETUP & PREPARATION BEFORE USE - CHAPTER 1

FOR YOUR INFORMATION (For U.K.)

Using extension telephones

It may be that your premises are already wired with parallel extension telephones, or

you intend to add extension telephones to your line, in addition to your machine. While

the simplest arrangement is straightforward parallel connection, there are some reasons

as to why this arrangement will cause unsatisfactory service, the most obvious of which

is inadvertent interruption of a facsimile transmission by someone picking up an extension

telephone in order to make an outgoing call. Additionally, remote activation may not

operate reliably in such a simple configuration.

This machine may also be set to make a delayed transmission (i.e. a transmission at a

pre-set time). This pre-set job may coincide with someone picking up an extension handset.

Such problems can easily be eliminated however, if you arrange modification of your

extension wiring circuit, such that extension devices are connected “downstream” of

your machine, in a master/slave configuration. In such a configuration, this machine

can always detect whether a telephone is in use, thus it will not attempt to seize the line

during that time. This is known as “telephone off-hook detection.”

The inadvisable configuration is shown in figure 1 below, and the recommended master/

slave configuration is shown in figure 2.

This new connection configuration can be arranged by your contacting BT, Kingston

upon Hull Telecommunications, your PABX maintainer or a qualified telephone

installation company as appropriate. Simply explained, the extension telephone circuit

should be terminated on a normal modular plug (BT 431A style), which in turn should

be inserted into the modular socket of the white “T”-shaped connector provided as part

of the line cord assembly.

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER

SOCKET

INCOMING

LINE

FAX

INADVISABLE CONNECTION OF EXTENSION SOCKETS

Fig. 1.

DISCONNECT

EXTENSION

SOCKET

EXTENSION

SOCKET

MASTER

SOCKET

INCOMING

LINE

FAX

FAX MACHINE MUST BE PLUGGED

INTO MASTER SOCKET

RECOMMENDED CONNECTION OF EXTENSION SOCKETS

Fig. 2.

1-11

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS

Chapter 2. THE CONTROL PANEL KEYS

FAX 1020 PLUS

c LCD AND

USER SETTING AREA

FAX 1O2O

Tel-Index Resolution

ABC

Mode

DEF

Memory

Help

TX Verification

Report

Tel

G H I

JKL

MN O

Sort

W XYZ

PQRS

TUV

Redial / Pause

Speed-Dial

Stop

Start

Copy

Shift

Tone

Set

Clear

a TELEPHONE AREA

b ONE-TOUCH AREA

FAX 1030 PLUS

c LCD AND

USER SETTING AREA

d MESSAGE MANAGER AREA

status

Fine

FAX

Voice

Doc

Photo

TAD

F/ T

FAX 1O3O

PLAIN PAPER FAX

S.Fine

Set

ABC

Clear

DEF

Resolution

Mode

Speed-dial Tel-Index TX Vrf Rpt Memory

Help

Play

Mute

Sort

Record

Erase

G H I

JKL

MN O

Enlarge/

Reduce

TUV

PQRS

W XYZ

Redial / Pause

Stop

Start

Copy

Spea ker Phone

Shift

Tone

a TELEPHONE AREA

b ONE-TOUCH AREA

2-1

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS - CHAPTER 2

FAX 1020 PLUS

a TELEPHONE AREA

FAX 1O2O

1. Tel

2. Number Keys

This key is used to have a telephone

conversation having picked up the

handset of an external telephone in

F/T pseudo-ringing mode.

These twelve keys are used to

dial phone and fax numbers (see

chap. 5), and can also be used

as an alphanumeric keyboard for

entering information into the fax

machine (see chap. 3).

3. R

You can use this key to gain access

to an outside line when FAX-

1020Plus is connected to a Private

Automatic Branch Exchange

(PABX). It is used to recall the

operator or transfer a call to another

extension when it is connected to

PABX; see chap. 4.

FAX 1O2O

Tel-Index Resolution

ABC

Mode

DEF

Tel

MN O

G H I

JKL

4. Redial/Pause

PQRS

TUV

W XYZ

Redial / Pause

Speed-Dial

This key re-dials the last number

called. (See chap. 6.) This key is

also used to insert a pause in

autodial numbers.

Tone

(See chap. 4)

5. Speed-dial

6. Tone

This key lets you access previously

stored speed dial phone numbers

with a two digit number. (See chap.

4, 5)

This key lets you switch the

dialling type during a telephone

call from “PULSE” to “TONE”;

see chap. 4.

2-2

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS

b ONE-TOUCH AREA

FAX 1O2O

7. Shift

8. Sort

This key is used to access the “13” through

“24” One-Touch keys. (See chap. 4.)

This key is used to copy original

multiple pages copied in order.

(See chap. 12.)

9. One-Touch Dial Keys

10. Copy

These 12 keys give you instant access to

previously stored phone numbers. (See

chap. 4, 5.)

Press this key to make a copy.

(See chap. 12.)

11. TX Verification Report

12. Stop

This key is used to print the transmission

verification report when you wish to

confirm the last transmission is successful

or not. If you want the report every time a

fax message is sent, use function menu 3-7.

(See chap. 13.)

This key stops a fax, cancels

an operation, or exits from

function mode. (See chap. 3.)

13. Start

TX Verification

Report

Use this key to start an

operation, such as

sending a fax. (See

chap. 6.)

Sort

Stop

Start

Copy

Shift

Set

Clear

14. Set*

15. X (Right Arrow)*

This key is used for storing a

function setting into the fax

machine. (See chap. 3.)

This key moves the LCD cursor to the

right, and it also lets you advance one

step when you are in function mode (see

chap. 3) or Tel-Index. (See chap. 5.)

16. Z (Left Arrow)*

17. Clear*

This key moves the LCD cursor to the

left. It also allows you to back up one

step when you are in function mode (see

chap. 3) or Tel-Index. (See chap. 5.)

This key deletes entered data or backs

up one step in a function procedure. (See

chap. 3.)

* The arrow, Set and Clear keys have a dual function and can also work as one-

touch keys.

2-3

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS - CHAPTER 2

c LCD AND USER SETTING AREA

FAX 1O2O

18. Menu

19. Liquid Crystal Display

This key accesses the function and

on screen programming mode

(OSP), so you can alter various

settings. (See chap. 3.)

The LCD displays messages that will

help you set up and operate your fax

machine. (On-Screen Programming)

(See chap. 3.)

20. Tel-Index

21. Resolution

This key allows you to

alphabetically look up numbers

stored in the dialling memory. (See

chap. 5.)

This key is used to set the resolution

requirements when sending a fax. (See

chap. 6.)

FAX 1O2O

Tel-Index Resolution

Mode

Memory

Help

22. Mode

23. Help

This key is used to specify how the

fax machine should handle incoming

calls. (Answer Mode) (See chap. 7.)

Press this key whenever you want a

quick reference Help List printed.

This Help List will give you

information on how to perform

certain settings for a function, how

to register information, or how to get

some basic information for sending

or receiving faxes. (See chap. 3.)

24. Memory

This key enables you to scan in your

originals at twice the normal speed, by

storing them in the memory before

actual transmission. (See chap. 6.)

When it is pressed, Broadcasting is

available. (See chap. 6.) When it is

pressed together with Shift, Multi

Transmission is available. (See chap. 6.)

2-4

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS

FAX 1030 PLUS

a TELEPHONE AREA

FAX 1O3O

PLAIN PAPER FAX

FAX 1030 PLUS

1. Mute

3. Number Keys

You can use this key to put a call

on hold.

These twelve keys are used to

dial phone and fax numbers (see

chap. 5), and can also be used

as an alphanumeric keyboard for

entering information into the fax

machine (see chap. 3).

2. Microphone

When you speak to the other party

using Speaker Phone or when you

record an OGM or a memo, this

microphone will record your voice.

(See chap. 5, 11.)

4. R

You can use this key to gain access

to an outside line when FAX-

1030Plus is connected to a Private

Automatic Branch Exchange

(PABX). It is used to recall the

operator or transfer a call to another

extension when it is connected to

PABX; see chap. 4.

Set

ABC

Clear

DEF

Mute

G H I

JKL

MN O

5. Redial/Pause

PQRS

TUV

W XYZ

Redial / Pause

Spea ker Phone

This key re-dials the last number

called. (See chap. 6.) This key is

also used to insert a pause in

autodial numbers.

Tone

(See chap. 4)

6. Speaker Phone

This key allows you to talk with

the party at the other end without

lifting the handset. It is also used

to toggle the line between handset

7. Tone

This key lets you switch the

dialling type during a telephone

call from “PULSE” to “TONE”;

see chap. 4.

and

speaker

following

establishment of an “on-hook”

dialled call. (See chap. 5.)

2-5

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS - CHAPTER 2

b ONE-TOUCH AREA

FAX 1O3O

PLAIN PAPER FAX

FAX 1030 PLUS

8. Shift

9. Enlarge/Reduce

This key is used to access the “13”

through “24” One-Touch keys. (See

chap. 4.)

This key is used for copying with

reduction or enlargement. You can

select one of the following ratios:

150%, 125%, 120%, 100%, 93%,

87%, 75%, and 50%. You can also

use the Auto Reduction function to

have the machine automatically

calculate the reduction ratio to fit to

the size of your recording paper. (See

chap. 12.)

10. One-Touch Dial Keys

These 12 keys give you instant

access to previously stored phone

numbers. (See chap. 4, 5.)

11. Sort

This key is used to copy original

multiple pages copied in order. (See

chap. 12.)

Sort

Record

Erase

Play

Enlarge/

Reduce

Stop

Start

Copy

Shift

12. Copy

13. Start

Press this key to make a copy. (See

chap. 12.)

Use this key to start an operation,

such as sending a fax. (See chap.

6.)

14. Stop

This key stops a fax, cancels an

operation, or exits from function

mode. (See chap. 3.)

2-6

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS

c LCD AND USER SETTING AREA

FAX 1O3O

PLAIN PAPER FAX

FAX 1030 PLUS

15. Z (Left Arrow)

16. Liquid Crystal Display

This key moves the LCD cursor to

the left. It also allows you to back

up one step when you are in function

mode (see chap. 3) or Tel-Index.

(See chap. 5.)

The LCD displays messages that will

help you set up and operate your fax

machine. (On-Screen Programming)

(See chap. 3.)

18. Menu

17. Set

This key accesses the function and on

screen programming mode (OSP), so

you can alter various settings. (See

chap. 3.)

This key is used for storing a

function setting into the fax machine.

(See chap. 3.)

Fine

FAX

TAD

F/ T

Photo

S.Fine

Set

Clear

Resolution

Mode

Spee

20. Resolution

19. Clear

This key is used to set the resolution

requirements when sending a fax. (See

chap. 6.) Also, you can decrease the

speaker volume during a call using

Speaker Phone or while playing a

message by pressing this key.

This key deletes entered data or

backs up one step in a function

procedure. (See chap. 3.)

21. X (Right Arrow)*

22. Mode

This key moves the LCD cursor

to the right, and it also lets you

advance one step when you are

in function mode (see chap. 3)

or Tel-Index. (See chap. 5.)

This key is used to specify how the fax

machine should handle incoming calls.

(Answer Mode) (See chap. 7.)Also, you

can increase the speaker volume during

a call using Speaker Phone or while

playing a message by pressing this key.

2-7

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS - CHAPTER 2

c LCD AND USER SETTING AREA

FAX 1O3O

PLAIN PAPER FAX

FAX 1030 PLUS

23. Speed-dial

24. TX Vrf Rpt

This key lets you access previously

stored speed dial phone numbers

with a two digit number. (See chap.

4, 5.)

This key is used to print the

Transmission Verification Report

when you wish to confirm the last

transmission is successful or not. If

you want the report every time a fax

message is sent, use function menu

3-7. (See chap. 13.)

25. Tel-Index

This key allows you to look up

numbers alphabetically stored in the

dialling memory. (See chap. 5.)

status

FAX

Voice

Doc

TAD

F/ T

FAX 1O3O

PLAIN PAPER FAX

Mode

Speed-dial Tel-Index TX Vrf Rpt Memory

Help

26. Memory

27. Help

This key enables you to scan in your

originals at twice the normal speed, by

storing them in the memory before

actual transmission. (See chap. 6.)

When it is pressed, Broadcasting is

available. (See chap. 6.) When it is

pressed together with Shift, Multi

Transmission is available. (See chap. 6.)

Press this key whenever you want a

quick reference Help List printed.

This Help List will give you

information on how to perform

certain settings for a function, how

to register information, or how to get

some basic information for sending

or receiving faxes. (See chap. 3.)

2-8

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS

d MESSAGE MANAGER AREA

FAX 1O3O

PLAIN PAPER FAX

FAX 1030 PLUS

28. Voice and Document

Indicator Lights

These lights tell you whether voice or

document messages are stored in the

memory. (See chap. 10.)

status

Voice

Doc

FAX 1O3O

PLAIN PAPER FAX

Speed-dial Tel-index TX Vrf Rpt Memory

Help

Play

Sort

Record

Erase

Enlarge/

29. Record

Use this key to record outgoing

voice messages, memos and

memo manager messages into

your fax machine. You can also

record voice information for the

Voice-on-Demand feature. (See

chap. 10.)

30. Play

Use this key to listen to incoming

voice messages, outgoing voice

messages, memos and memo

manager messages and also to print

fax messages stored in the machine.

You can also play the voice

information stored for the Voice-on-

Demand feature. (See chap. 10.)

31. Erase

This key erases voice or fax

messages stored in your fax

machine. You can also erase voice

information for the Voice-on-

Demand feature. (See chap. 10.)

2-9

Download from Www.Somanuals.com. All Manuals Search And Download.

THE CONTROL PANEL KEYS - CHAPTER 2

2-10

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Chapter 3. HOW TO USE ON-SCREEN

PROGRAMMING (OSP) AND HELP KEY

User-friendly Programming

We have designed your fax machine with on-screen programming and a Help key. This

user-friendly programming helps you take advantage of all the functions your fax machine

has to offer.

On-screen Programming (OSP)

Since your fax programming is done on the LCD, we have created step-by-step on-screen

prompt messages to help you program your fax machine. All you need to do is follow the

prompt instructions as they guide you through the function menu selections, programming

options and settings.

Using the Function Mode to Access On-screen Programming (OSP)

You can access the function mode by pressing Menu, found on your fax Control Panel. (See

chap. 2.)

When you enter function mode, your fax machine will display a list of Level One Functions

to choose from, as seen below.

(FAX 1030 PLUS)

(FAX 1020 PLUS)

Press Menu

ENTER NO. & SET

1.TEMP.SETTINGS

2.CANCEL JOB

ENTER NO. & SET

1.TEMP.SETTINGS

2.CANCEL JOB

3.PRINT REPORTS

4.SET QUICK-DIAL

5.USER OPTIONS

6.TEL OPTIONS

7.SETUP SYSTEM

8.SETUP TAD

3.PRINT REPORTS

4.SET QUICK-DIAL

5.USER OPTIONS

6.TEL OPTIONS

7.SETUP SYSTEM

8.REMOTE FAX OPT

0.INTERRUPT

Right arrow

auto scroll

sequence

Right arrow

auto scroll

sequence

Left arrow

sequence

Left arrow

sequence

9.SETUP MM PLUS

0.INTERRUPT

3-1

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY - CHAPTER 3

These function options will appear one after the other on the display. You can then choose

one of these options by pressing Set when the option you want appears on the LCD.

You can also move through the function menu options at a faster rate by pressing X (right

arrow). (See chap. 2 to locate this key on your Control Panel.) When you find the option

you want, press Set.

Instead of pressing Set, you can simply press the Level One Function number associated

with each option.

Helpful Hints

The Stop key lets you exit from the function menu and takes you back to the date and time status.

Alternating Displays for On-screen Programming (OSP)

When you see alternating displays, the

LCD will usually alternate between the

currently selected option, and a help

SPEAKER:HIGH

message giving brief instructions on how

to proceed. The example shows the current

speaker volume is high and prompts you

to use Z(left arrow) and X (right arrow)

to change the setting, and then to press Set

to store it.

ALTERNATE

SELECT { } & SET

Function Selection Table

If you have a basic understanding of how to program a fax machine, you can perform most

of the programming settings without the owner's manual. To help you understand the function

selections, options, and settings that are found in your fax machine, we have provided the

following Function Selection Table.

Read through this table to gain a basic understanding of what your new fax model can do,

and then the next section will instruct you how to use on-screen programming.

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

Use this for sending documents at a later time.

1.TIMER

Polling is the process of retrieving faxes from

anothermachine. Youcanalsochoosewhetheryou

want your polling secured.

1.TEMP.

(TEMPO-

RARY)

2.POLLING

STANDARD/SECURE

SETTINGS

You can send a fax and then talk to the recipient

using the CALL RESERVE function. ON/OFF.

3.CALL

RESERVE

OFF

3-2

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

There are three types of contrast setting. Usually

the AUTO setting is acceptable. But if you want to

send or copy an especially light or dark document,

you should change this setting.

AUTO: Default is AUTO. Contrast setting always

reverts to AUTO after one transmission.

LIGHT: To send very light documents.

4.CONTRAST

AUTO

DARK: To send very dark documents.

If you need to send a set of originals at various

resolutions, this function will allow you to set the

required resolution page by page. (If all documents

are the same resolution, use the Resolution. See

chap. 2.)

1.TEMP.

(TEMPO-

RARY)

STAN-

DARD

5.RESOLUTION

SETTINGS

STANDARD/FINE/S. FINE/PHOTO

If you have trouble when sending overseas, you

may want to set OVERSEAS MODE to ON.

ON/OFF

6.OVERSEAS

MODE

OFF

An automatic Cover Page will allow you to send

details of when the fax was sent and from whom it

was sent. ON/OFF

7.COVERPAGE

If you wish to cancel a job that has been set with the

timer, a polled job etc., use this function.

2.CANCEL

JOB

See page 13-1

for a list of

reports.

You can print several different lists and reports,

which are available under this function.

3.PRINT

REPORTS

If you register names and numbers on One-Touch

dial keys, you can dial a number automatically just

bypressingaOne-Touchkey.(Max.of24locations)

1.ONE-TOUCH

DIAL

If you register names and numbers as Speed-Dial

numbers, you can dial a number automatically just

by pressing Speed-dial and a two-digit number.

(Max. of 36 locations for FAX 1020 Plus and 100

locations for FAX 1030 Plus.)

4.SET

QUICK-

DIAL

2.SPEED-

DIAL

3.SETUP

GROUPS

This is used for setting up a group number used for

broadcasting.

Smoothing enhances the appearance of incoming

faxes.

If you set SMOOTHING to ON, you will receive

fax messages with the smoothing enhancement.

ON/OFF

1.SMOOTHING

2.BEEPER

5.USER

OPTIONS

You can adjust the volume of the beeper with this

function.

LOW

OFF/LOW/HIGH

3-3

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY - CHAPTER 3

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

If you set COVERPAGE to ON, you can send your

documents with a Cover Page generated by your

machine. When the COVERPAGE setting is ON,

you can select a Cover Page comment.

ON/OFF

3.COVERPG

ON/OFF

OFF

If you set ERROR RE-TRANSMISSION to ON,

the machine automatically resends the page once

an error occurs.

4.ERROR

RE-TX

ON/OFF

You can avoid having an incoming fax on separate

pages by printing a reduced copy of the incoming

document. The reduction methods are AUTO or

Fixed ratio:

5.USER

OPTIONS

5.REDUCTION

AUTO

AUTO/100%/93%/87%/75%

Your fax machine will automatically store any

incomingfaxesinitsmemoryifitrunsoutofpaper.

ON/OFF

6.MEM.

RECEIVE

You can adjust the installed clock on a one hour

basis according to summer/winter time change.

SUMMER/WINTER

7.CLOCK

CHANGE

8.MEMORY

SECURITY

Prohibit most functions except receiving faxes into

memory.

OFF

(Only for FAX 1020 Plus)

There are two different types of dialling and you

must select the type of signal suitable for your

telephone exchange.

1.TONE/

PULSE

TONE

TONE/PULSE

This is the number of rings before the fax machine

answers the call when in F/T or FAX Answer

Mode. 1/2/3/4 rings

2.RING

DELAY

You can adjust the speaker volume with this function.

OFF/LOW/MEDIUM/HIGH

3.SPEAKER

VOLUME

LOW

6.TEL

OPTIONS

You can adjust the monitor volume of incoming

voice message being recorded into the Message

Manager Memory.

4.ICM REC.

MONITR

LOW

(Only for FAX 1030 Plus)

OFF/LOW/MEDIUM/HIGH

F/TRINGTIMEsetsthetimeforsimulatedringing

in F/T mode.

5.F/T RING

TIME

10/20/30/60 seconds (For U.K.)

10/20/30/45 (For Ireland)

(4. on FAX 1020 Plus)

6.RING

VOLUME

(5. on FAX 1020 Plus)

The settings are OFF/LOW/MEDIUM/HIGH.

MED

3-4

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

If you connect your fax with PBX (Private Branch

Exchange), you must set PBX to ON.

ON/OFF

7.PBX

OFF

(6. on FAX 1020 Plus)

If you connect your fax with PBX (Private Branch

Exchange), youmustselectthetypeofyourPBXto

activate R key.

7.TRANSFER

FLASH

6.TEL

OPTIONS

(For Ireland only)

FLASH/OFF

You can display the last 30 Caller IDs that are

stored in the memory.

8.CALLER ID

(7. on FAX 1020 Plus)

8.BT CALLSIGN

(For UK only on FAX

Use with BT CALL Sign.

OFF

1020 Plus)

If you enter the date and time in 24-hour format, the

LCD will display the date and time and they will

also be printed on outgoing faxes.

01/01/2000

00:00

1.DATE/TIME

If you frequently have to send delayed jobs at the

same time each day, you can program the required

time using this function. Once you register it, just

set Timer Transmission in temporary settings and

delayed jobs will be sent at that time each day.

2.DAILY

TIMER

00:00

OFF

Youcanselectthetimeintervalatwhichthejournal

report is printed.

1/3/6/12/24 hours, 2/4/7 days, OFF

3.JOURNAL

PERIOD

You can enter your name or company name, fax

number and telephone number in STATION ID.

It is printed at the top of each page of every

outgoing fax. It is also printed on the automatic

Cover Page.

4.STATION ID

7.SETUP

SYSTEM

OFF

*51 (ACT.)

IfyouenteraREMOTECODE, youcanactivateor

deactivatethefaxmachinefromaremotetelephone.

ON/OFF

5.REMOTE

CODE

#51 (DEACT.)

If this feature is ON, you can receive fax messages

withoutpressingStartevenonanextensionphone.

ON/SEMI/OFF

6.FAX

DETECT

You can register your own two custom comments

on the Cover Page.

7.COVER

PAGE NOTE

You can select the output device that will receive

fax messages. This function is available when the

MFLProforFAXisconnected.ForFAX1020Plus

and FAX 1030 Plus, this software is not included.

(Software is available from your Brother dealer.)

FAX RECEIVE ONLY/PC PRIORITY/PC

RECEIVE ONLY

See the

MFL Pro

for FAX

Manual

8.PC

PRIORITY

INTERFACE

(Only with MFL

Pro for FAX)

3-5

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY - CHAPTER 3

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

You can store the incoming fax messages in the

memory. Then you can use the convenient remote

control functions.

1.FAX

STORAGE

OFF

ON/OFF

FAX FORWARDING ON cause the fax machine

to send any stored faxes that are received to another

predetermined fax number.

2.FAX FWD

OFF

8.REMOTE

FAX OPT

ON/OFF

(Only for FAX

1020 Plus)

You can register a REMOTE ACCESS ID (3 dig-

its) allowing you to remotely operate the machine.

(Example : Retrieving an incoming fax message)

3.REMOTE

ACCESS

159*

You can print incoming faxes that were stored in

memory.

4.PRINT

DOCUMENT

You can select the way you use your memory in

message store mode.

DOC./VOICE

DOC.:OFF

VOICE:ON

1.MESSAGE

STORE

You can set the machine to print a back-up copy of

faxes that are received into the Message Manager

memory. ON/OFF

2.BACKUP

You can choose between PAGING, FAX

FORWARDING or OFF. PAGING ON will enable

you to be paged by Message Manager when it

receives FAX/TAD. FAX FORWARDING ON

enables you to have the Message Manager send

any stored faxes that are received to another

predetermined fax number.

3.FAX FWD/

PAGING

OFF

8.SETUP

TAD

(Only for

FAX 1030

Plus)

You can change REMOTE ACCESS ID (3 digits)

allowing you to remotely operate the machine.

(Example: Retrieving incoming messages)

4.REMOTE

ACCESS

159*

5.ICM MAX.

TIME

You can select Max. ICM (Incoming Message)

recording time. 35/40/45/50/55/60 seconds

The machine has three types of OGM (Outgoing

Messages) for TAD, FAX/TEL switch and

PAGING. After selecting the message type, you

can play, record or erase.

6.OGM

7,10

If you set PLAYING OGM to ON, the recorded TAD,

or F/T OGM is re-played if you change the receiving

mode to TAD or F/T respectively. ON/OFF

7.PLAYING

OGM

If you set TOLLSAVER to ON, you can check if a

message was received by the ring delay.

ON/OFF

8.TOLL

SAVER

OFF

3-6

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

Level one

function

Level two

function

Factory

setting

Explanation of Options

Chapter

You can turn the Message Manager Plus Mode on

or off with this switch.

ON/OFF

1.MSG MGR

PLUS

OFF

You can record the navigation OGMs for callers to

tell them what to do in each step within 50 seconds.

MSG MANAGER PLUS/MAIL BOX/VOICE ON

DEMAND

2.OGM

9.SETUP MM

PLUS

(Only for

FAX 1030

Plus)

There are 5 personal mail boxes. For each mail box,

an owner of the box can record his/her own OGM

for callers. 01/02/03/04/05

3.MAIL BOX

You can store the voice information for each Voice

on Demand memory box. Use numbers 01-50 for

memory boxes. (50 total.)

4.VOICE INFO

You can send a fax without cancelling the timer or

polled waiting, even if there are documents in the

feeder, by “interrupting” it.

0.INTERRUPT

Help Key

Press this key whenever you need a quick reference Help List printed. This Help List will

give you information on how to perform settings for a function, how to register information,

or how to get basic information for sending or receiving faxes.

How to Print a Help List

Press Help to get a printout of the Help List. Use it when you need information about how

to register or set one of the functions, or how to send or receive faxes. You can request a

printout whenever the machine meets the following conditions:

-while the LCD displays the date and time.

-while the machine is timer waiting.

-while the machine is polled/polling waiting.

-while the machine is at level one or two of the function menu.

-while you are using the phone.

3-7

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY - CHAPTER 3

How to Enter Text in Function Mode

Each number key has three or four letters printed above them. The following keys “0”, “#”

and “*” have no printed letters because they have special characters.

ABC

DEF

GHI

JKL

MNO

TUV

WXYZ

PQRS

Tone

By pressing the appropriate number key the correct number of times, you can access

the character you want. When you are making certain settings, such as One-Touch dial,

you need to enter text into your fax machine.

Key

once

twice

three times four times

five times

Let’s say that you want to enter the initials “BR”. Follow the example below.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

NAME:

ENTER & SET

NAME:B

1. Press 2 twice to enter the letter B.

2. Press 7 three times to enter the letter

NAME:BR

3. Press Set.

3-8

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY

FOR YOUR INFORMATION

1. If you want to enter a blank space, press X (right arrow) twice.

2. If you entered a letter incorrectly and want to change it, you can use Z (left arrow) to

move the cursor back. When you reach the letter, you can enter a new one in its place.

You can only overwrite letters, not insert them, so you may have to go back and overwrite

a lot of letters if you forget to enter a letter.

3. If you need to enter a character that is assigned to the same number key as the previous

character, press X (right arrow) to move the cursor to the right.

How to Enter Special Characters, Symbols and Punctuation Marks in

Function Mode

0 key ------------- ÄËÖÜÀÇÈÉ0

*key ------------- (space) !”#$%&’()*+,-./

# key ------------- :;<=>?@[]^_

The “0” key contains all the accented characters. The “*” and the “#” key are used for

punctuation marks and symbols. Let's say that you want to enter the Symbol “&”. Follow

the example below.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

NAME:JAMES _

1. Press *to show a list of characters.

2. Press *, *, *, *, *, *(6 times).

3. Press X (right arrow).

MARK-_!”#$%&’()*

MARK- !”#$%&’()*

NAME:JAMES &_

3-9

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY - CHAPTER 3

3-10

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

Chapter 4. FUNCTION SETTINGS

There are some settings, such as the date and time, you should enter into your fax machine

before you begin using it. Once entered, these settings will remain in the machine until you

change them. You can begin customising the settings by pressing Menu on the control

panel. This activates the function mode and On - Screen Programming prompts. You can

complete a variety of settings in this mode.

Setting the Dialling Mode (Tone/Pulse)

Your fax machine supports both tone (or multi-frequency or DTMF) and pulse (or loop/

disconnect) dialling. It is initially set to TONE, so you do not need to change the setting if

you are connected to that kind of line. If you are using a pulse dial line, you can change the

setting to PULSE by following the steps below:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

01/01 00:00 FAX

1.TEMP.SETTINGS

1. Press Menu.

You will see scrolling options on the

display. You can choose one.

2. Press 6.

6.TEL OPTIONS

1.TONE/PULSE

3. Press 1.

After two seconds you will be

automatically prompted to select

pulse or tone.

DIALLING:TONE

SELECT { } & SET

DIALLING:PULSE

4. Press Z (left arrow) or X (right

arrow) to find the dialling mode that

matches your telephone exchange.

Example: PULSE.

5. Press Set.

1.TONE/PULSE

6. Press Stop to return to the date and

time.

PABX and TRANSFER

Your fax machine is initially set to be connected with PSTN (Public Switched Telephone

Network) lines. However many offices use a central telephone system or PrivateAutomatic

Branch Exchange (PABX). Your fax can be connected to most types of PABX; it has an “R”

key on the control panel, which helps to make certain PABX operations easier.

Also, you can transfer a call to another external by pressing R and you can easily gain

access to the outside line from your fax connected to PABX by just pressing R.

4-1

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

Setting PABX

If your fax machine is connected to a PABX system, set PABX: ON. If not, set OFF.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

01/01 00:00 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

6.PBX

2. Press 6.

3. Press 6. (7, on FAX 1030 Plus)

PBX:OFF

SELECT { } & SET

PBX:ON

4. Press Z (left arrow) or X (right

arrow) to select PABX ON or OFF.

5. Press Set.

6.PBX

6. Press Stop to exit.

Setting Transfer and PABX Type (For Ireland only)

If you set transfer/PABX type, you can transfer a call to another external by pressing R on

the control panel. And if the PABX type is FLASH, you can easily gain access to the

outside line from your fax connected to PABX by just pressing R.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

01/01 00:00 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

7.TRANSFER

2. Press 6.

3. Press 7.

TRANSFER:FLASH

SELECT { } & SET

4-2

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

4. Press Z (left arrow) or X (right

arrow) to find the recall (transfer)

type that matches your telephone

line.

TRANSFER:OFF

7.TRANSFER

Example: OFF.

5. Press Set.

6. Press Stop to exit.

Setting the Beeper Sound Level

If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an

error, or at the end of sending or receiving a fax.

The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper

on, select OFF, and if you want it loud, select HIGH.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

01/01 00:00 FAX

1.TEMP.SETTINGS

5.USER OPTIONS

2.BEEPER

1. Press Menu.

2. Press 5.

3. Press 2.

BEEPER:LOW

SELECT { } & SET

BEEPER:OFF

4. Press Z (left arrow) or X (right

arrow) until you get the setting you

want.

Example: OFF.

5. Press Set.

2.BEEPER

6. Press Stop to return to the date and

time.

4-3

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

Setting the Date and Time

Your fax machine shows the date and time on the display and prints it on every fax page you

send. You can set the date and time in function mode.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

01/01 00:00 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

1.DATE/TIME

2. Press 7.

3. Press 1.

ENTER YEAR:XX

ENTER YEAR:97

ENTER MONTH:XX

ENTER MONTH:12

ENTER DAY:XX

4. Enter the last two digits of the year.

Example: 97.

5. Enter two digits for the month. (JAN

= 01, OCT = 10, etc.)

Example: 12.

6. Enter two digits for the day.

ENTER DAY:09

Example: 09.

ENTER TIME:XX:XX

ENTER TIME:15:25

1.DATE/TIME

7. Enter the time in 24-hour format.

Example: 15:25 (3:25 P.M.).

8. Wait for two seconds.

9. Press Stop to exit and view the new

09/12 15:25 FAX

date and time.

4-4

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

Using the Clock Change

You can easily let the machine’s clock gain or lose one hour by using this feature.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

5.USER OPTIONS

7.CLOCK CHANGE

TO SUMMER TIME ?

SELECT { } & SET

TO WINTER TIME ?

1. Press Menu.

2. Press 5.

3. Press 7.

4. Press Set.

5. Press Zor X keys to choose

SUMMER TIME to gain an hour

and WINTER TIME to lose an hour.

Example: WINTER TIME.

6. Press Set.

TO WINTER TIME ?

1.CHANGE 2.QUIT

7.CLOCK CHANGE

09/12 14:25 FAX

7. Press 1 to change to the Winter time.

8. Press Stop to return to the date and

time.

4-5

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

Setting the Station ID

As well as setting the local date and time, you MUST also correctly set your station ID for

identification purposes. Station IDs, if correctly set, can enhance the confidence of fax

users in ensuring that fax messages are sent and received to and from the intended parties.

Your fax machine can store your name, fax number and telephone number. Your machine

transmits this information as part of the electronic Cover Page and of every fax page you

send, both by normal and by polled transmission. The fax number part of your station ID

will also appear on the display of most receiving fax machines during fax communication.

It is important that you enter the fax and telephone numbers in the internationally standardised

format, i.e. in accordance with the following strict sequence:

The “+” (plus) character (to enter the “+”, press “*” once)

Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)

Your local area code minus any leading “0” (“9” in Spain)

A space

Your number on the local exchange, using spaces to aid readability as appropriate.

As an example, your fax machine is installed in the United Kingdom, is to be used for both

fax and voice calls, and your national telephone number is 0555 5444, then you must set the

fax and telephone number parts of your station ID as:

+44 555 5444

Finally, please remember to change the number part of your station ID if you move the

machine to another location with a different number.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

4.STATION ID

FAX:

2. Press 7.

3. Press 4.

You will then be prompted to enter

your fax number.

ENTER & SET

FAX:+44 555 5444

4. Enter your fax number (up to 20

digits). (For a reminder on how to

enter details, see page 3-8)

Example: +44 555 5444.

5. Press Set.

TEL:

You will now be prompted to enter

your telephone number.

ENTER & SET

4-6

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

6. Enter your telephone number (up to

20 digits).

TEL:+44 555 5444

If your telephone number and fax

number share the same line, enter the

same number again.

Example: +44 555 5444.

7. Press Set.

NAME:

You will be prompted to enter your

name or company’s name.

ENTER & SET

NAME:BROTHER

8. Enter the name by using the number

keys (up to 20 characters).

Example: BROTHER.

Refer to the section “How to Enter

Text in Function Mode” in chap. 3.

9. Press Set to confirm the entry.

4.STATION ID

10. Press Stop to return to the date and

time.

Helpful Hints

1. The telephone number which you stored above is only used for the Call Back Message and the

Cover Page features.

2. If you do not enter a fax number, no additional information can be entered.

3. When you wish to enter a space, use X (right arrow). Then it will be registered as a blank

space.

Storing One-Touch Dial Numbers

You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial

numbers. You can also store names with the numbers so that when you call, you can verify

the destination on the display. You can store a maximum of 24 numbers. To use 13 to 24,

you need to press Shift. For example, One-Touch location “13” is accessed by pressing

Shift+One-Touch “01” simultaneously. Here is how to store a telephone number as a One-

Touch dial number (See chap. 2 for the location of the one-touch dial buttons) :

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

4.SET QUICK-DIAL

2. Press 4.

4-7

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

3. Press 1.

1.ONE-TOUCH DIAL

SELECT ONE-TOUCH

*05:

4. Press the One-Touch key you want

to use to store a number.

Example: One - Touch 05.

The One-Touch keys are not the

number keys.

ENTER & SET

5. Enter a number (up to 20 digits).

*05:4155551212_

NAME:

Example: 4155551212.

6. Press Set.

You then will be prompted to enter

the name or company associated

with this number.

ENTER & SET

7. Enter the name by using the number

keys (up to 15 characters).

AME:SWISS OFFICE

Example: SWISS OFFICE.

(See chap. 3 for how to enter text.)

8. Press Set.

TYPE OF NO.:FAX

SELECT { } & SET

TYPE OF NO.:FAX

9. Select the type of number (FAX,

TEL, F/T, ) by using Z (left arrow)

or X (right arrow) to display the

type you want.

Example: FAX.

10. Press Set.

SELECT ONE-TOUCH

11. Return to step 4 to enter another

number, or press Stop to return to

the date and time.

Helpful Hints

If your fax machine is connected to a PABX, you may need to insert an additional number prefix

(e.g. “9”) and a “pause” before each fax or telephone number, in order to gain access to the

outside line. When you press Redial/Pause, a dash “-” will appear on the display. By storing a

pause, you can create a delay of 3.5 seconds.

4-8

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

FOR YOUR INFORMATION

Types of Numbers

When you store a number as a One-Touch or as a Speed-Dial number, you have a choice of

choosing the type of number. There are 3 options:

1. FAX (A fax number).

2. TEL (A telephone number).

3. F/T (Both a fax number and a telephone number)

Storing Speed-Dial Numbers

When you store a phone or fax number as a Speed-Dial number, you need to enter a two-

digit number, from 01 to 36 for FAX 1020 Plus, from 01 to 00 for FAX 1030 Plus using the

number keys. For example, you cannot enter “5”. You need to enter “05”. You can store as

many as 36 numbers for FAX 1020 Plus or 100 numbers for FAX 1030 Plus as Speed-Dial

numbers.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

4.SET QUICK-DIAL

2.SPEED-DIAL

SPEED-DIAL? #_

SPEED-DIAL? #05

#05:

2. Press 4.

3. Press 2.

4. Use the number keys to enter a two-

digit number.

Example: 05.

ENTER & SET

#05:5555151_

NAME:

5. Enter the number (up to 20 digits).

Example: 5555151.

6. Press Set.

You then will be prompted to enter

the name or company associated

with this number.

ENTER & SET

NAME:MANCHESTER

7. Use the number keys to enter a name

(up to 15 characters).

Example: MANCHESTER.

(See chap. 3 for entering text.)

4-9

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

8. Press Set.

TYPE OF NO.:FAX

SELECT { } & SET

TYPE OF NO.:FAX

9. Select the type of number (FAX,

TEL, F/T) by using Z (left arrow)

or X (right arrow) to display the

type you want.

Example: FAX.

10. Press Set.

SPEED-DIAL? #_

11. You are ready to enter another

Speed-Dial number, or press Stop

to return to the date and time.

Helpful Hints

1. IMPORTANT! Please take great care in ensuring that One-Touch and Speed-Dial numbers are

stored correctly. Incorrectly dialled numbers cause unnecessary inconvenience to others, network

congestion and cost to you.

2. Print out the Quick-Dial List to make sure you have stored the correct numbers; see chap. 13.

This list will indicate the type of number: FAX, TEL or F/T.

3. Even if there should be a loss of electrical power to your fax machine, the telephone and fax

numbers you have stored will not be lost.

4-10

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

FOR YOUR INFORMATION

When You Wish to Change the Stored One-Touch and Speed-Dial Numbers

When you access the function for a One-Touch key or Speed-Dial number, that is already in

use, you will be asked if you wish to change it or to exit and select a different One-Touch or

Speed-Dial number. This display does not appear if the One-Touch key or Speed-Dial number

you chose is not assigned.

1. Press 1 to assign a new number to the One-Touch key or Speed-Dial number, or press 2

to choose a different One-Touch key or Speed-Dial number.

*05:SWISS OFFICE

1.CHANGE 2.QUIT

2. If you are replacing an existing number with a new one, the old number and name will

appear in the display. Press Clear to erase the old number and name. Then, enter the

new number and name and press Set to store the entry.

Memory Storage

Your fax machine is equipped with an internal battery that will keep the date and time

information for up to 15 hours after power has been cut off. After that time, the date and

time will be lost and you will have to re-enter the information. All other settings in the SET

QUICK DIAL, USER OPTIONS and SETUP SYSTEM functions are stored permanently

and will be retained even in the event of a power failure. The data stored in the memory

such as Out-of-Paper Reception and Memory Transmission will be lost after the power is

disconnected.

Helpful Hints

If your fax machine is connected to a PABX, you may need to insert an additional number (e.g. ‘9’)

before each fax or telephone number to gain access to an outside line.

Setting Up Number Groups

Number Groups allow you to send the same fax message to many fax numbers by pressing

only one One-Touch key (Broadcasting). You must store each fax number first as a One-

Touch or Speed-Dial number. Then you can combine them into a Group.

You can have up to 6 smaller Groups (each group uses a One-Touch key) or can assign up to

59 numbers on FAX 1020 Plus and 123 numbers on FAX 1030 Plus for each Group. They

can have a name up to 15 characters long. If more groups are required than the amount of

numbers that can be stored is reduced in accordance with the amount of groups.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

4.SET QUICK-DIAL

2. Press 4.

4-11

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

3. Press 3.

3.SETUP GROUPS

SELECT ONE-TOUCH

SETUP GROUP:G0

ENTER & SET

4. Press one of the One-Touch keys to

be the stored group number.

Example: select “One-Touch 1” as

a group.

5. After two seconds enter the group

number by using the number keys.

Example: 1.

SETUP GROUP:G01

G01:

ENTER & SET

6. Enter the One-Touch or Speed-Dial

numbers in this group.

G01:#03#05*02_

Example: #03, #05, *02. (Note:

Use the # key and number keys for

Speed-Dial numbers, and the *key

and number keys for One-Touch

numbers.)

7. Press Set.

NAME:

ENTER & SET

NAME:ALL BROTHER

8. Enter the group’s name (up to 15

characters).

Example: ALL BROTHER.

9. Press Set.

3.SETUP GROUPS

10. Press Stop to return to date and

time.

*: One-Touch

# : Speed-Dial

Helpful Hints

You can print a list of all One-Touch numbers and Speed-Dial numbers. Group numbers will be

marked in the column of “GROUP”. (See chap. 13.)

4-12

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

Using Memory Security (Only for FAX 1020 Plus)

This feature allows you to prevent unauthorised access to the fax machine. You must use a

password to switch Memory Security ON and OFF.

When switched ON, Memory Security prohibits most functions . The following functions

listed are available while Memory Security is switched ON.

■ Receiving faxes into memory [limited by Memory Capacity]

■ Scheduled Delayed Transmission. *

■ Polling *

■ Fax Forwarding *

■ Remote Retrieval

* Provided it was set before Memory Security was switched ON.

NOTE: In the event of a power failure, remaining jobs in memory will be lost.

Setting Up Memory Security for the First Time

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

8.MEM SECURITY

NEW PASSWD:XXXX

VERIFY:XXXX

2. Press 5.

3. Press 8.

4. Enter a four-digit number as a new

password.

5. Press Set.

6. Re-enter the password.

7. Press Set.

8. Press Z (left arrow) or X (right

SET SECURITY

PASSWORD:XXXX

SECURE MODE

arrow) to choose SET SECURITY.

9. Press Set.

10. Re-enter a 4-digit password,

followed by set.

■ This is the same as the security code

of your machine already stored.

4-13

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS - CHAPTER 4

Helpful Hints

If the password you enter at Step 10 is incorrect, the screen would display WRONG PASSWORD.

After 2 seconds the display will then return to normal (displaying the date & time). You must then

start from Step 1 to set Memory Security.

Changing Memory Security Password

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

8.MEM SECURITY

SET PASSWORD

2. Press 5.

3. Press 8.

4. Press Z (left arrow) or X (right

arrow) to choose SET PASSWORD.

SET SECURITY

5. Enter the current password.

OLD PASSWD:XXXX

NEW PASSWD:XXXX

VERIFY:XXXX

6. Press Set.

7. Enter a 4-digit number as a new

password.

8. Press Set.

9. Enter the new password again.

10. Press Set.

11. Press Stop to exit.

Switching Memory Security ON

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

2. Press 5.

1.TEMP.SETTINGS

5.USER OPTIONS

4-14

Download from Www.Somanuals.com. All Manuals Search And Download.

FUNCTION SETTINGS

3. Press 8.

8.MEM SECURITY

SET SECURITY

PASSWORD:XXXX

SECURE MODE

4. Press Z (left arrow) or X (right

arrow) to choose SET SECURITY.

5. Press Set.

6. Enter a 4 digit password followed by

Set.

■ This is the same as the security code

of your machine already stored.

Helpful Hints

If the password you enter at Step 7 is incorrect, the screen would display WRONG PASSWORD.

After 2 seconds the display will then return to normal (displaying the date & time). You must then

start from Step 1 to set Memory Security.

Switching OFF Memory Security

KEYS TO PRESS

THE DISPLAY WILL SHOW:

SECURE MODE

1. Press Menu.

PASSWORD:XXXX

2. Enter a 4 digit password.

09/12 15:25 FAX

3. Press Set.

Helpful Hints

If the password you enter at Step 2 is incorrect, the screen would display WRONG PASSWORD.

After 2 seconds the display will then return to displaying SECURE MODE. You must then start

from Step 1 to switch OFF Memory Security.

If you forget the Memory Security password, please contact your Brother dealer for service.

4-15

Download from Www.Somanuals.com. All Manuals Search And Download.

USING THE UNIT AS A TELEPHONE - CHAPTER 5

Chapter 5. USING THE UNIT AS A TELEPHONE

Your fax machine can be used to make normal telephone calls. You can dial numbers

manually, by pressing the number keys, or by using One-Touch or Speed-Dialling.

Number-Key Dialling

Pick up the handset, and when you hear a dial tone, press number keys. You may now speak

to the person at the other end.

One-Touch Dialling

Pick up the handset, and when you hear the dial tone, press the One-Touch key. If you try

to use a One-Touch number that has not been assigned, you will hear a warning beep and

the display will carry a message reading “NOT ASSIGNED”. The display will return to

normal after 2 seconds.

Speed Dialling

Pick up the handset, and when you hear the dial tone, press Speed-dial and then the two-digit

Speed Dial number.

Mute (Only for FAX 1030 Plus)

Press Verify/Mute to put a call on hold.

You can put down the handset without disconnecting the call.

Pick up the machine’s handset or press Speaker Phone to release the call from hold.

If you press Verify/Mute without lifting the handset or pressing Speaker Phone, this key

works as the Verify key and prints Transmission Verification Report.

Pause

Press Redial/Pause to insert a pause between digits to be dialled.

If your fax machine is connected to a PABX, you may need to insert an additional number

prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain access to the

outside line. When you press Redial/Pause, a dash “-” will appear on the display. By

storing a pause, you can create a delay of 3.5 seconds.

Tone/Pulse

If you have pulse dialling service, but need to send tone signals (for telephone banking, for

example), follow the directions below. If you have touch tone service, you do not need this

feature to send tone signals.

Lift the handset.

Press #. Any digits dialled after this sends tone signals.

When you hang up, the machine returns to pulse dialling service.

5-1

Download from Www.Somanuals.com. All Manuals Search And Download.

USING THE UNIT AS A TELEPHONE

FORYOUR INFORMATION

Using Control Panel Keys during Telephone Calls

Use Redial/Pause for putting a pause between digits to be dialled.

Use # to switch the dialling type to “tone” if you are connected to a “pulse” exchange.

Certain services are operated by tone commands, such as those offered by banks, credit

card companies, or paging services. There is also a growing number of “voice mail”

document services which require touch-tone telephone commands for their operation.

Using this key enables tone transmission from the number keys after the call is connected.

After the handset is replaced, your machine will revert to “pulse” dialling.

Tel-Index

Once you have registered a name and number as a One-Touch number or as a Speed-Dial

number, you can search for that name alphabetically using the Tel-Index. You can also dial

a number directly from the Tel-Index.

KEYS TO PRESS

1. Press Tel-Index.

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

TEL.INDEX

2. Use the number keys to input the

first character of the stored name,

and press Z (left arrow) or X

(right arrow) to find the name.

SWISS OFFICE

3. Press Start to begin dialling.

4. Pick up the handset.

DIALLING

- Return the handset to its cradle to

cancel the call.

Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. After

your fax has been printed on the receiving end, the receiving fax machine will ring as if it

were receiving a telephone call. If the recipient picks up the handset, your fax machine will

ring. Then you can pick up your handset and start a conversation.

For further information on how to use this function, see chap. 6.

The F/T Switch (F/T Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the

fax machine can determine whether an incoming call is a fax or a telephone call.

For further information on how to use this function, see chap. 7.

5-2

Download from Www.Somanuals.com. All Manuals Search And Download.

USING THE UNIT AS A TELEPHONE - CHAPTER 5

Tel Key (Only for FAX 1020 Plus)

This key is used to enter into a telephone conversation having picked up the handset of an

external telephone in F/T pseudo-ringing mode.

For further information, see chap. 2.

On Hook Dialling

1. Dial the number by pressing the number keys or Quick Dial keys.

2. The number you are dialling, or the name you have stored for One-Touch or Speed-dial

is displayed on the LCD.

3. Press Start. You can listen to the other end of the line from the monitor speaker.

4. Pick up the handset when you hear the other end from the monitor speaker. If you press

Tel before lifting the handset, the call will be disconnected. (Only for FAX 1020 Plus).

On FAX 1030 Plus, you can speak immediately to the party at the other end without

lifting the handset. Press Speaker Phone when you finish the conversation.

Answering Calls with the Speakerphone (Only for FAX 1030 Plus)

When the machine rings, instead of lifting the handset, press Speaker Phone. Speak

clearly, toward the microphone. To end the call, press Speaker Phone.

If you have a bad telephone line connection, the other party might hear your voice echoed

during the call. Hang up and try the call again—OR—Pick up the handset.

Tel Key

This key is used to enter into a telephone conversation once you have picked up the handset

of an external telephone during the F/T pseudo-ring. If you press the Tel key and then

replace the handset, then you will be listening through the monitor speaker,but the other

party will not be able to hear you.

5-3

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

Chapter 6. SENDING FAXES

A) DOCUMENT BASICS

The Size of Your Documents

216mm (8.5")

208mm (8.2")

148mm

(5.8")

216mm (8.5")

4mm

150mm

(5.9")

Minimum

600mm

(23.6")

Maximum

scanned

(printed)

area

The size of the documents you want to send by fax should not be larger (or smaller) than

your fax machine can accommodate. The documents should each be between 148 and 216

mm (5.8 and 8.5 inches) wide and between 150 and 600 mm (5.9 and 23.6 inches) long.

There is generally a gap of 4 mm adjacent to each vertical and horizontal edge of the original

page to be transmitted, where no image can be scanned. Please therefore ensure that no

image data are present within these 4 mm “dead zones”.

The maximum width of the scanned area is 208 mm (8.2 inches).

How to Insert the Document

To send a fax, first insert the document you wish to send, face down, in

the document feeder. The top edge of the document should go in first, or

the fax will be received upside-down.

To prevent the document from feeding in crooked, adjust the paper guides

to fit the width of the document.

T O P

NOTICE

About the Documents You Send...

Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples,

paper clips, paste, correction fluid or tape. Also, do not use cardboard, newspaper, or fabric.

curled

folded

staples

tape

wrinkled

ripped

paper clip

fabric

6-1

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

The Auto Document Feeder (ADF)

The Auto Document Feeder (ADF) automatically feeds documents (up to 20 pages) into

the fax machine, one at a time. The thickness and weight of the documents should fall into

the following categories:

Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10^-3to 4.7 x 10^-3inches).

For multiple sheets: 0.07 to 0.10 mm (2.8 x 10^-3to 3.9 x 10^-3inches).

Weight:

For one sheet: 52 to 85 g/m²(0.07 x 10^-3to 0.121 x 10^-3lbs/inch²).

For multiple sheets: 52 to 80 g/m²(0.07 x 10^-3to 0.114 x 10^-3lbs/inch²).

Before inserting documents into the document feeder, fan the sheets of paper to make sure

the documents are not stuck together. Then tap the leading edge on a table so that all the

pages are even when placed in the feeder. Make sure you always put the documents in face

down.

Getting Ready to Send a Fax

SETTING THE RESOLUTION

You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution

any time before you press Start or Copy. You can choose a setting by pressing the Resolution

key. The current status of the setting will be displayed on the LCD or Resolution lights

when you press the Resolution key.

You can easily check the current setting of resolution by looking at the resolution lights:

means light off .

means light on.

Resolution lights are available only on FAX 1030 Plus.

Fine

Photo

STANDARD

FINE

The STANDARD resolution can be used for most typewritten text.

Transmission speed is normal.

S.Fine

When the STANDARD setting is on, both lights are off.

Fine

Photo

S.Fine

The FINE resolution is an ideal setting to use if you want to send

documents that have small print. Transmission speed is slower

than STANDARD.

When the FINE setting is on, the FINE light will be lit.

Fine

Photo

S.Fine

SUPERFINE

PHOTO

The SUPERFINE resolution is a good setting to use for documents

with very small print or artwork. Transmission speed is slower

than FINE.

When the SUPERFINE setting is on, the S. FINE light will be lit.

Fine

Photo

S.Fine

The PHOTO resolution is ideal for sending documents that have

varying shades of gray, such as photographs. Transmission speed

is slower than FINE.

The PHOTO setting is on when both lights are lit.

6-2

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

KEYS TO PRESS

THE DISPLAY WILL SHOW:

1. Place the document to be sent into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

STANDARD

2. Press Resolution key.

(2 seconds)

LCD will show the current setting

for 2 seconds (Fax 1020 Plus).

For FAX 1030 Plus, Resolution

lights will show the current setting.

(2 seconds)

FINE

If you press Resolution key during

displaying the current setting, you

can change the setting.

S.FINE

PHOTO

If you press Resolution key once

more during displaying the setting,

you can get the next resolution.

(2 seconds)

Display the desired mode by

pressing Resolution

continuously.

key

Example: PHOTO mode.

Then the current setting has changed to PHOTO mode.

** The current resolutions are displayed with 3 digits during copying, sending and receiving:

STANDARD: STD

FINE:

SUPER FINE: SUP

PHOTO: PHO

FNE

To set different resolutions for each page of a multi page document, refer to “Multiple

Resolution Transmission”.

6-3

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

SETTING THE CONTRAST

The fax machine has an automatic contrast control, but if you need to send or to copy a

document that is very light or very dark, you may want to set the contrast yourself.

Use LIGHT to send a very light document.

Use DARK to send a very dark document.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents face down into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

4.CONTRAST

2. Press Menu.

3. Press 1.

4. Press 4.

The LCD will alternate messages.

CONTRAST:AUTO

SELECT { } & SET

CONTRAST:LIGHT

5. Use Z (left arrow) or X (right

arrow) to select one of the settings,

AUTO, LIGHT, or DARK.

Example: LIGHT.

6. Press Set.

4.CONTRAST

7. Press Stop to exit.

FAX: NO. & START

COPY: PRESS COPY

Then start the fax sending operation or copy.

6-4

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

B) BASIC FAX TRANSMISSIONS

FOR YOUR INFORMATION

Sending a Fax

There are 3 basic ways of sending a fax:

1) Automatic transmission:

a. Number-key Dialling

You can send a fax by pressing the number keys and then pressing Start.

b. One-Touch Dialling

Press one of the One-Touch keys. (The numbers must be stored beforehand. See chap.

4.) Then press Start.

c. Speed-Dialling

Press Speed-dial, then use the number keys to enter a two-digit number.

For example, press “05” for 5. (The numbers must be stored beforehand. See chap. 4.)

Then press Start.

d. Tel-Index

You can use the Tel-Index to make telephone or fax calls.(See chap. 5.)

2) Delayed transmission:

It is possible to send documents at a later time by using the TIMER function.

3) Manual transmission:

You can talk or listen to the other party before you send a fax by picking up the handset

and dialling the number. After the other party has finished talking and has pushed their

Start button, you will be able to send your fax by pressing your Start key and putting the

handset back down in its cradle. (If you call and all you hear is the chirping sound of a

fax machine, you can go ahead and press your Start key, and then put down the handset.)

NOTE: Talking to the Other Party When Sending a Fax

When you are sending a fax manually and you hear the recipient’s voice instead of fax

tones, you can use the handset to have a conversation. When or if you want to then send a

fax, ask the person on the other line to press Start on his/her fax machine and when you

hear fax tones you can press Start to begin sending your fax.

Sending a Fax Automatically

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents face down into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

6-5

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

SWISS OFFICE

DIALLING

2. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

Example: One-Touch dialling.

3. Press Start.

SEND P.01 STD

Sending a Fax Manually

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

FAX: NO. & START

COPY: PRESS COPY

ENTER FAX NO.

1. Insert the documents face down into

the feeder.

2. Pick up the handset and listen to the

dial tone.

3. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

THEN PRESS START

SWISS OFFICE

4. When you hear the fax tones from

the remote machine, press Start

again.

SEND P.01 STD

Your fax machine will begin sending

the documents.

5. Return the handset to its cradle.

Automatic and Manual Re-dialling

If a number you have dialled is busy or your call did not go through for some other reason,

you can re-dial that number. There are two ways to re-dial, “automatic” and “manual.”

Automatic redialling can only be used for faxes that were sent using automatic transmission—

not for telephone calls. The fax machine will automatically re-dial the number 4 times at 2

minutes intervals (for the U.K.), 3 times at 2 minutes intervals (for Ireland), before giving

up. It will re-dial the last dialled number when you press Redial/Pause (manual re-dialling).

6-6

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

FOR YOUR INFORMATION

Optional Settings When You Send a Fax Manually

• Resolution

• Cover Page

• Contrast

• Overseas Mode

Printing Page Headers

Your fax machine can print a page header on top of every document you send. It is printed

on the receiving party’s fax paper. It contains the date and time of transmission, your fax

number and name (Station ID), and page number. Of course you need to register your

Station ID beforehand for that information to be available.

Transmission Date and Time

Station ID

Page Number

09/12/1997

15:25 +44-555-5444

BROTHER

PAGE01

C) ADVANCED FAX TRANSMISSIONS

Sending a Fax by Using Memory

If you are faxing a set of documents that are confidential in nature or you just need your

original documents back right away, you don't have to stand at the machine and wait for the

transmission of each page to be completed. You can use Memory in order to get your

original documents back before transmission.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

2. Press Memory.

MEMORY

100%

The display indicates how much

memory is available.

ENTER FAX NO.

SWISS OFFICE

3. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

4. Press Start to begin scanning the

documents into memory. Once

completed,the fax machine will dial

the destination.

MEMORY

100%

6-7

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

FOR YOUR INFORMATION

If You Get a MEMORY FULL Message When Trying to Send a Fax by Using

Memory

In the unlikely event of the memory becomes full when scanning page one, the display

shows “PRESS STOP KEY”, then press Stop to abort the job.

If the memory becomes full on page 2 or more of a multi-page document, you will be prompted

to press Start to send the portion already scanned, or Stop to abort the job.

Delayed Transmission

You can set the timer to send documents at a later time (up to 24 hours later). Your fax

machine will also produce a report, the “Delayed Sending Report”, after the fax is sent. You

can set up to three different documents for delayed transmission.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

2. Press Memory if you use memory

MEMORY

100%

transmission.

ENTER FAX NO.

1.TEMP.SETTINGS

1.TIMER

3. Press Menu.

4. Press 1.

5. Press 1.

6. Enter the time in 24-hour format

using the number keys.

SET TIME=00:00

SET TIME=19:45

1.TIMER

Example: 19:45 (7:45 P.M.).

7. Wait for two seconds.

8. Press Stop.

ENTER FAX NO.

MEMORY

100%

6-8

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

9. Enter the fax number. You can use

SWISS OFFICE

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

10. Press Start.

09/12 15:25 FAX

The fax machine will wait until the

specified time to call.

Setting the Daily Timer (for Delayed Transmissions)

The Daily Timer function lets you send a fax at a set time every day. This is handy for

sending delayed jobs that must go out at the same time daily. Once you enter the time, you

don’t have to enter it again. The setting will stay the same until you change it. So you can

use it daily, or only on days when you need it.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

2.DAILY TIMER

2. Press 7.

3. Press 2.

4. Enter the time in 24-hour format

using the number keys.

ENTER TIME:00:00

ENTER TIME:19:45

2.DAILY TIMER

Example: 19:45 (7:45 P.M.).

5. Wait for two seconds, press Stop to

exit.

Broadcasting

By using the numbers you have stored for One-Touch dialling, Speed-Dialling, or group

dialling, you can automatically send faxes to a maximum of 60 locations (FAX 1020 Plus)

and 124 locations (FAX 1030 Plus) at once. If more groups are used then the amount of

numbers that can be stored is reduced in accordance with the amount of groups used.

You cannot broadcast to a number that has not been stored into memory.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

6-9

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

2. Press Memory.

MEMORY

100%

ENTER FAX NO.

ALL BROTHER

3. Enter the One-Touch key(s) and/or

Speed-Dial number(s), one after the

other, or a Group number.

Example: Group number.

4. Press Start and the fax machine will

read the documents into memory,

and then start sending faxes to all the

numbers you have entered.

MEMORY

100%

DIALLING

SEND P.01 STD

FOR YOUR INFORMATION

Getting Familiar with the Broadcasting Function

1. To stop the broadcast in progress, press Stop.

2. If the line is busy or for some other reason a connection could not be made during

broadcasting, the fax machine will automatically re-dial the number.

3. If the memory is full, press Stop to abort the job or press Start to send the portion that is

in the memory (if more than one page has been scanned.)

Helpful Hints

Use the Tel-Index to help you choose the numbers you want to broadcast to. (See chap. 5.)

After transmission is completed, a Broadcast Report will be printed automatically to let you

know the result of the transmission.

Sending by Multi-Transmission

Use multi-transmission for sending several different faxes to several destinations at once.

For example, you can automatically fax “Document A” to one destination and “Document

B” to another destination.

This is not to be confused with Broadcasting, which is sending a document to many

destinations.

If you wish, you can combine this function with broadcasting so that you can fax different

documents to different lists of people at the same time. To do this, store various sets of

documents in memory. Then automatically your machine will fax “DocumentA” to one list

of people and “Document B” to another list of people. You can preset 3 different documents

including timer transmission in memory.

6-10

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert “DocumentA” into the feeder.

FAX: NO. & START

COPY: PRESS COPY

MULTI TX 100%

ENTER FAX NO.

2. Press Shift + Memory together to

send by multiple transmission.

The display shows remaining

memory.

3. Enter the fax number. (Or a series of

numbers if you are broadcasting.)

SWISS OFFICE

4. Press Start to start scanning

MULTI TX 100%

09/12 15:27 FAX

ENTER FAX NO.

documents.

5. Insert “Document B” within 30

seconds after “Document A” has

been scanned. (If you wait more than

30 seconds to scan another

document, the machine will begin to

send the document(s) it has in

memory.)

THEN PRESS START

6. Repeat the step 2, 3, 4.

7. Insert document “C” within 30

seconds of document “B” being

scaned. (If, after 30 seconds there are

no further pages, your fax machine

starts sending documents “A” and

“B”).

MULTI TX

70%

8. Repeat steps 2, 3 and 4.

9. After 30 seconds, your fax machine

will start sending the documents in

scanned order.

DIALLING

Helpful Hints

1. If you press only Memory instead of Shift + Memory for the last document, your fax machine

will start dialling without waiting for 30 seconds.

2. Multi-transmission is available for up to three destinations, however the total number includes

Timer transmissions. If you set one timer transmission, multi transmission is only available for

two destinations.

6-11

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

Interrupting the Timer and Polled Job

You can send a fax without cancelling the timer or polled waiting (see chap. 8) with documents

in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of

documents, the fax machine does not automatically re-dial the number if it is busy. Also,

you cannot use the function mode when you are interrupting the timer or polled waiting.

Example: TIMER WAITING with a document in the feeder.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

TIMER WAITING

1. Press Menu.

1.TEMP.SETTINGS

0.INTERRUPT

2. Press 0.

3. Wait for two seconds.

REMOVE DOCUMENT

INSERT DOCUMENT

FAX OR COPY

4. Remove documents from the fax

machine.

5. Place the “new” documents into the

feeder.

MENU 0 TO RESET

DIALLING

6. Enter the new fax number for the

documents you are sending now then

press Start.

SEND P.01 STD

INSERT DOCUMENT

FAX OR COPY

7. After the transmission is finished,

place the “old” documents back into

the feeder.

MENU 0 TO RESET

0.INTERRUPT

8. Press Menu and 0 to restore the

timer.

TIMER WAITING

6-12

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

Cancelling a Job

Use the cancel job function to permanently remove scheduled tasks such as polling or polled

job (see chap. 8) and timer job (delayed sending) from your fax machine.

Example: TIMER WAITING with documents in the feeder.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

TIMER WAITING

1. Press Menu.

1.TEMP.SETTINGS

2.CANCEL JOB

2. Press 2.

Any waiting jobs that have been set

up will appear in the display.

In the event that no jobs are waiting

to be processed, a “NO JOB

WAITING” message will appear in

the display.

19:45 SWISS OF

SELECT { } & SET

19:45 SWISS OF

3. Use Z (left arrow) or X (right

arrow) to select the job you wish to

cancel.

4. Press Set.

19:45 SWISS OF

1.CLEAR 2.QUIT

5. Press 1 to cancel the selected job, or

2 to exit without cancelling.

If 1 is selected, the job will be

cancelled and the next job in the

queue will appear in the display.

6. To cancel the next job, press 1 again.

To exit, simply press 2.

6-13

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

D) FAX TRANSMISSION OPTIONS

Setting the Overseas Mode

If you experience difficulty with sending faxes overseas, you may want to use the Overseas

mode. Using the Overseas mode is an effective way to send faxes overseas.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

6.OVERSEAS MODE

OVERSEAS:OFF

2. Press Menu.

3. Press 1.

4. Press 6.

SELECT { } & SET

OVERSEAS:ON

5. Press Z (left arrow) or X (right

arrow) to switch to ON.

6. Press Set.

6.OVERSEAS MODE

ENTER FAX NO.

7. Press Stop to exit.

THEN PRESS START

8. Then start the fax sending operation.

After sending your fax, the overseas

mode will switch itself OFF.

6-14

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

Setting Your Fax Machine for Multiple Resolution Transmission

This is a temporary setting for the current transmission job only.

You can set the resolution of the documents you send by pressing Resolution. Once you set

the resolution, all the pages will be sent at the same resolution. However, there may be

times when you want to send some pages at one resolution, such as “standard”, and other

pages in another resolution, such as “photo.” If you send all pages in photo resolution, for

instance, it would take a great deal of time. It is better to specify the resolution for each page

to minimise transmission time. This is made possible by using the 1.TEMP. SETTINGS

function.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

5.RESOLUTION

2. Press Menu.

3. Press 1.

4. Press 5.

PAGE 01:STANDARD

SELECT { } & SET

PAGE 01:FINE

5. Press Z (left arrow) or X (right

arrow) to find the resolution you

want for the first page of your

documents.

Example: FINE.

6. Press Set.

PAGE 02:FINE

Return to step 5 for setting the

resolution for page 2 and the

following pages.

7. When you finish setting the

resolution for all your pages, press

Stop.

FAX: NO. & START

COPY: PRESS COPY

6-15

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

8. Enter the fax number.

9. Press Start.

The resolution will revert to

STANDARD after the documents have

been sent.

Sending a Fax with an Electronic Cover Page Message

An automatic Cover Page will allow you to send details of where the fax is going (“TO :”),

the sender (“FROM :”) and when it was sent. This is what the Cover Page looks like:

09/12/1997 15:25

=== COVER PAGE ===

(1)

TO:

SWISS OFFICE

FAX: 0104155551212

(2)

FROM:

BROTHER

FAX: +44-555-5444

TEL: +44-555-5444

(3)

(4)

03 PAGE[S] TO FOLLOW

COMMENT: PLEASE CALL

(1) The “TO” information comes from the One-Touch or the Speed-Dial memory. If you

are dialling manually or broadcasting, the name of the destination will be left blank.

(2) The “FROM” information comes from the Station ID.

(3) The number of pages you are sending. When Cover Page is sent each time by using the

automatic settings, the number of pages will be left blank.

If you have used the temporary Cover Page setting, the number of pages you entered

will be listed.

(4) Your comments. You may customise the comments.

When Using the Cover Page Temporarily

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

2. Press Menu.

6-16

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

3. Press 1.

1.TEMP.SETTINGS

7.COVERPAGE

4. Press 7.

COVERPAGE:OFF

SELECT { } & SET

COVERPAGE:ON

5. Press Z (left arrow) or X (right

arrow) to select ON or OFF.

Example: ON.

6. Press Set.

1.NOTE OFF

SELECT { } & SET

2.PLEASE CALL

7. Press Z (left arrow) or X (right

arrow) to select the comment you

want.

Example: 2.PLEASE CALL.

8. Press Set.

TOTAL PAGES? :00

TOTAL PAGES? :02

9. Enter the number of pages you are

sending. (Enter “0” to leave the

number of pages excluding the cover

page blank.)

10. Wait for two seconds.

7.COVERPAGE

11. Press Stop to exit.

ENTER FAX NO.

THEN PRESS START

SWISS OFFICE

DIALLING

12. Enter the fax number.

13. Press Start.

SEND COVERPAGE

SEND P.01 STD

6-17

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

FOR YOUR INFORMATION

The Comments Selection on the Cover Page

You can choose one comment from a choice of 6. The first option is to send no comment at

all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For

more information see below “Customising Your Cover Page Comment”.)

1. NOTE OFF

2. PLEASE CALL

3. URGENT

4. CONFIDENTIAL

5. (Your own customised comment up to 27 characters).

6. (Your own customised comment up to 27 characters).

Customising Your Cover Page Comment

You can customise the comment on your Cover Page as follows:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

7.COVERPAGE NOTE

2. Press 7.

3. Press 7.

SELECT { } & SET

4. Press Z (left arrow) or X (right

arrow) to select 5 or 6 where you

wish to store a comment.

Example: 5.

5. Press Set.

5._

ENTER & SET

5.TOP SECRET

6. Enter your customised comment by

using the number keys (up to 27

characters).

(See chap. 3 for more details.)

Example: TOP SECRET.

7. Press Set.

7.COVERPAGE NOTE

8. Press Stop to exit.

6-18

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

Printing the Cover Page

You can print a Cover Page to check the format.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

3.PRINT REPORTS

4.COVERPAGE

2. Press 3.

3. Press 4.

PRESS START KEY

PRINTING

4. Press Start.

To Always Send a Cover Page

If you often send an automatic Cover Page, you can set it to ON to avoid having to set up

the details of the Cover Page each time. Here is how you can switch the setting for the

automatic Cover Page to ON or OFF:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

3.COVERPG ON/OFF

COVERPAGE:OFF

2. Press 5.

3. Press 3.

SELECT { } & SET

COVERPAGE:ON

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF.

Example: ON.

6-19

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

1.NOTE OFF

5. Press Set.

SELECT { } & SET

2.PLEASE CALL

6. If you selected ON, you need to

select a comment, by pressing Z

(left arrow) or X (right arrow).

Example: 2.PLEASE CALL.

7. Press Set.

3.COVERPG ON/OFF

8. Press Stop to exit.

FOR YOUR INFORMATION

Sending an Automatic Cover Page

If you have the Cover Page ON/OFF setting to ON, the total number of pages will not be

printed on the Cover Page. Also, the comment you selected when you set it to ON will be

printed on all the Cover Pages you send.

Sending a Fax When the Cover Page Is ON

THE DISPLAY WILL SHOW:

KEYS TO PRESS

09/12 15:25 FAX

1. Insert the documents into the feeder.

The display will say “COVERPAGE

ON” for one second.

COVERPAGE ON

FAX: NO. & START

COPY: PRESS COPY

SWISS OFFICE

2. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

3. Press Start.

DIALLING

Your machine will begin transmit-

ting the Cover Page and original

document.

SEND COVERPAGE

SEND P.01 STD

6-20

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

Sending a Fax with Call Reservation

You can send a fax and then talk to the recipient using the Call Reservation feature. After

your fax has been printed on the receiving end, the receiving fax machine will ring as if it

were receiving a telephone call. If the recipient picks up the handset, your fax machine will

ring. Then you can pick up your handset and start a conversation. If you have both Call

Reservation and Call Back Message set to ON and the recipient does not pick up the handset

when it rings, your fax machine will leave a fax message asking them to call you.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

3.CALL RESERVE

CALL RESERVE:OFF

SELECT { } & SET

CALL RESERVE:ON

2. Press Menu.

3. Press 1.

4. Press 3.

5. Press Z (left arrow) or X (right

arrow) to select Call Reservation ON

or OFF.

Example: Call Reserve ON.

6. Press Set.

CALL MESSAGE:OFF

SELECT { } & SET

CALL MESSAGE:ON

7. Press Z (left arrow) or X (right

arrow) to select Call Back Message

ON or OFF.

Example: Call Back Message ON.

8. Press Set.

3.CALL RESERVE

6-21

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

ENTER FAX NO.

9. Press Stop.

THEN PRESS START

SWISS OFFICE

10. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

11. Press Start.

DIALLING

12. The machine will send the fax. If

your handset rings when all pages

have been transmitted then pick up

your handset.

09/12/1997 15:25

=== CALL BACK MESSAGE ===

TO:

SWISS OFFICE

FAX: 4155551212

FROM:

BROTHER

PLEASE CALL AT [TEL]+44-555-5444

[FAX] +44-555-5444

(Example of CALL BACK MESSAGE)

FOR YOUR INFORMATION

Using the Call Reservation Function

1. There are some fax machines that will not respond to this function.

2. When you use auto re-dialling, you cannot use the Call Reservation function, but if Call

Back Message is ON, your fax machine will leave a Call Back Message to ask the other

party call you.

3. You cannot use Call Reservation with the timer or with the polling function.

4. You must register your Station ID number to set Call Back Message: ON. (See chap.

4.)

Printing the Call Back Message

You can print a sample Call Back Message to check the format.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTING

3.PRINT REPORTS

2. Press 3.

6-22

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES

3. Press 5.

5.CALLBACK MSG.

PRESS START KEY

PRINTING

4. Press Start.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax

transmission while it is in progress. ECM transmissions are possible only between machines

that both have the ECM feature. If they do, you may send and receive fax messages that are

continually checked for their integrity.

Sufficient memory must be available in your machine for this feature to work.

Error Re-Transmission

Error Re-Transmission is helpful when the receiving machine does not have ECM. Even

though your machine cannot check the integrity of the message, it will resend the page(s)

effected after an error has been caused by accidental noise.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

4.ERROR RE-TX

2. Press 5.

3. Press 4.

ERROR RE-TX:OFF

SELECT { } & SET

ERROR RE-TX:ON

4. Press Z (left arrow) or X (right

arrow) to choose either ON or OFF.

Example: ON.

5. Press Set.

4.ERROR RE-TX

6. Press Stop to exit.

- This feature is available only for memory transmission using Memory key.

6-23

Download from Www.Somanuals.com. All Manuals Search And Download.

SENDING FAXES - CHAPTER 6

Next-FAX Reservation

You can use Next-FAX Reservation for sending a fax when the fax machine is busy receiving

or transmitting from memory. This function saves you from having to wait until the incoming

fax has printed or the fax stored in the memory has finished transmission. To use the Next-

FAX Reservation feature insert the documents as you normally would and follow a few

other simple steps.

THE DISPLAY WILL SHOW:

RECEIVE P.01 STD

ENTER No & START

4155551234

KEYS TO PRESS

1. Insert the documents into the feeder.

2. Enter the fax number.

3. Press Start.

PRESS SET

4. Press Set.

NEXT-FAX RESERVD

DIALLING

- If a One-Touch or Speed-dial number is selected that is not stored, a warning beep will

sound.

FOR YOUR INFORMATION

1. Next-FAX Reservation cannot be used when there are documents in the document feeder

awaiting timer transmission or polled waiting or when the interrupt function is in use.

2. When you are making a call using Next-FAX Reservation, you can dial manually, or use

One-Touch, Speed-Dial, or Redial. However, when you use One-Touch dialling, the screen

will only display the number of the One-Touch number you are using, such as “*01”

and not the name of the person you are calling. Similarly, if you use Speed- dialling, the

screen will show you only the Speed-Dial number, such as “#02”.

3. You can set the resolution for Next-FAX Reservation by pressing Resolution, but you

cannot change any settings using the Menu key. (For example you cannot change a

setting for multiple resolution transmission by using function mode.)

4. To cancel a Next-FAX Reservation, remove the documents and press Stop.

6-24

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

Chapter 7. RECEIVING FAXES AND OTHER CALLS

A) BASIC SETUP TO RECEIVE FAXES

Selecting an Answer Mode

There are 4 answer modes for your fax machine. You can choose one by pressing Mode

repeatedly until you find the mode you want.

Choose one that suits your needs.

(The indicator lights are available only on the FAX 1030 Plus: means light off.

means light on. On the Fax 1020 Plus the receive mode is shown on the display.)

Answer Mode

LCD

For

1. FAX

Dedicated fax use. Telephone line and

fax line are separate.

09/12 15:25 FAX

If you use your telephone line exclusively for sending and receiving faxes, you

may want to use FAX mode. In this mode, you can receive all your incoming

faxes automatically.

FAX

TAD

F/ T

2. F/T

Both fax and telephone use. When you

share one line for your telephone and

fax machine.

09/12 15:25 F/T

FAX

TAD

F/ T

If you want to use your telephone line for both fax and telephone, you may want

to choose F/T mode. In F/T mode, your fax machine will answer incoming faxes

automatically.

3. MANUAL

You must answer each call manually.

Use this mode mainly for the telephone

operation.

09/12 15:25 MAN

FAX

TAD

F/ T

If you want to answer each incoming call yourself, choose MANUAL mode.

4. TAD

For use with an external TAD

09/12 15:25 TAD

(Telephone Answering Device), when

you are not at home.

FAX

TAD

F/ T

When you use your fax machine together with a telephone answering machine,

choose TAD mode.

7-1

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

Automatic Fax Only Reception (FAX Mode)

You can automatically receive all your faxes in Automatic Fax Reception mode (FAX light

is ON). Select this mode by pressing Mode.

Manual Reception (MANUAL Mode)

When you set the Answer Mode to manual, you must answer each incoming call yourself.

Here is what you should do when using MANUAL Mode:

If You Get a...

Then You Should...

1. Phone call

Talk as you normally would.

2. Phone call and request

to send a fax

Press Start when finished talking, and replace the handset.

Note: Sender must also press Start.

3. Fax tone...

Press Start, and replace the handset.

Fax Detect

When you use this feature, you don’t have to press Start, but need to wait for several

seconds quietly, when you answer a fax call. Just replace the handset after your fax machine

begins to receive the fax. Selecting “ON” allows the machine to receive fax calls

automatically, even if you lift the handset of an extension. Selecting “SEMI” lets the fax

machine receive the call only if you’ve answered it at the fax machine. Selecting “OFF”

means you’ll have to activate the fax machine yourself by pressing Start or entering the

remote activation code from an extension phone.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

6.FAX DETECT

2. Press 7.

3. Press 6.

FAX DETECT:ON

SELECT { } & SET

FAX DETECT:SEMI

4. Press Z (left arrow) or X (right

arrow) to choose ON, SEMI or OFF.

Example: SEMI.

7-2

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

5. Press Set.

6.FAX DETECT

6. Press Stop.

You can pick up the call on any phone on the same line, but if it is a fax call and you hear the

fax calling tone (CNG tone) in the background, then replace the handset. You can also set

Fax Detect to OFF, pick up the fax machine handset and press Start.

When you pick up;

ON SEMI OFF You should replace the handset after

FAX-1020 Plus/

1030 Plus handset

The screen displays ‘RECEIVE’.

The screen displays “RECEIVE” or the CNG

tone stops for more than 5 seconds.

The external

Tel handset

The extension

Tel handset

You heard the “chirps”.

•

means the FAX Detect will work

✕means the FAX Detect will not work

If you have a fax modem which is connected in parallel to the same line as the fax

machine, the machine may wrongly detect the fax calling tone (CNG tone) that the fax

modem sends to the line as incoming fax call and go into the receiving mode. In this

case it is recommended to set FAX DETECT to SEMI or OFF.

•

Sometimes your fax machine may detect your voice and/or your caller’s voice as a

CNG tone by mistake. If it occurs often on your fax, set the Fax Detect ‘OFF’.

In cases where Fax Detect does not work, even after you have kept quiet for several

seconds, you should activate the machinery manually by presseing the Start button or

entering the remote activation code.

Note: For an explanation of the differences between external and extension telephones,

please see page 7-12.

Setting the Ring Delay

You can set up the number of rings before the fax machine will answer automatically in

FAX and F/T mode.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

6.TEL OPTIONS

1. Press Menu.

2. Press 6.

7-3

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

2.RING DELAY

3. Press 2.

RING DELAY:02

SELECT { } & SET

4. Press Z (left arrow) or X (right

arrow) repeatedly until you find the

number of rings you want.

Example: 03.

RING DELAY:03

5. Press Set.

2.RING DELAY

6. Press Stop to exit.

7-4

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

The F/T Switch (F/T Mode)

When you share one line for your telephone and fax machine, in the F/T switch mode, the

fax machine can determine whether an incoming call is a fax or a telephone call. (See

diagram below.)

Incoming Call

The fax machine

picks up after ring

delay elapses.

You pick up any

extension within ring

delay period.

All extensions in the home

will ring for a period

depending on your ring

delay setting (user

selectable).

The fax machine picks up

the call and automatically

detects whether it is a fax

or voice call.

If FAX DETECT is ON, the fax

machine will determine if it is

a fax call or not. If it is OFF,

you must manually determine

if it is a voice or fax call.

Fax call

Voice call

Fax call

Voice call

Fax reception is

automatically

activated.

Only the fax handset

rings, (double ring)

for you to pick up.

The fax will ring for

several seconds,

depending on your

F/T ring time setting

(user selectable).

If FAX DETECT is ON,

the fax machine will

start receiving faxes

automatically, if it is

OFF, press Start on the

fax machine.

Talk as

normal.

The fax message

is received.

The caller may

hang up.

The caller stays

on the line through

the entire 10-60 second

ring time.

You pick up the

handset and press

TEL/Speakerphone.

Talk as normal.

Please note that some faxes cannot be received automatically in F/T mode, because some

fax machines do not send the standard Group 3 calling tone (“CNG”).

IMPORTANT! This machine does not re-generate ringing conditions to any extension

telephones. Any such extension telephones will only ring during the time set on the ring

delay period. After the period has expired, only the fax machine will ring. The fax machine

will ring depending on the F/T ring time you have selected.

7-5

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

Setting the F/T Ring Time

Once the fax machine has answered the call and has determined that it is a voice call, you

can specify the amount of time that it will ring before a fax tone is finally generated. This

period can be 10, 20, 30, or 60 (for U.K.) or 10, 20, 30 or 45 (for Ireland) seconds.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

2. Press 6.

3. Press 4.

4.F/T RING TIME

RING TIME:20 SEC

SELECT { } & SET

RING TIME:10 SEC

4. Press Z (left arrow) or X (right

arrow) repeatedly until you find the

setting you want.

Example: 10 sec.

5. Press Set.

4.F/T RING TIME

6. Press Stop to exit.

Recording an F/T Outgoing Message (OGM) (Only for FAX 1030 Plus)

You can store an outgoing message in your fax machine so that callers know what to do. For

example, you can leave a message that says:

“Hello, please wait, we are trying to connect you. If you wish to send a fax, please wait until

you hear a fax tone and press the Start key, or, enter *51 [your three-digit remote activation

code] and press the Start key.”

KEYS TO PRESS

THE DISPLAY WILL SHOW:

1. Press Menu.

09/12 15:25 FAX

1.TEMP.SETTINGS

8.SETUP TAD

2. Press 8.

7-6

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

3. Press 6.

6.OGM

TAD MESSAGE

SELECT { } & SET

F/T MESSAGE

4. Press Z (left arrow) or X (right

arrow) repeatedly until you get the

F/T MSG.

5. Press Set.

REC/ERASE/PLAY?

RECORD OGM:00/20

6. Press Record and then pick up the

handset.

7. Record a message within 20

seconds.

8. Press Stop. The recorded message

is played automatically.

KEYS TO BE PRESSED

RECORD OGM:15/20

RECORD OGM:20/20

PLAYING OGM

9. Press Stop to exit.

F/T MESSAGE

SELECT { } & SET

Helpful Hints

It is not necessary to have an outgoing message. The F/T mode will work fine without one. It is only

to help the caller understand the status of your machine.

7-7

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

Smoothing

The smoothing feature enhances the appearance of incoming faxes by making jagged edges

smooth and takes no additional time. This function does not apply to outgoing faxes, or to

lists or reports you print. The initial setting is ON.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

1.SMOOTHING

2. Press 5.

3. Press 1.

SMOOTHING:ON

SELECT { } & SET

SMOOTHING:OFF

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF.

Example: OFF.

5. Press Set.

1.SMOOTHING

6. Press Stop to exit.

Printing a Reduced Size Copy of the Incoming Document

You can avoid separating data even if the document is longer than the recording paper by

using this function to print a reduction of the document. There are two types of reduction:

Auto Reduction and Fixed Reduction.

Using Auto Reduction Ratio

Depending on the size of the original incoming document pages, the machine will attempt

to reduce each incoming page onto one page of recording paper. The machine will

automatically calculate the reduction ratio by taking into account the size of the incoming

document and the size of the recording paper.

Fixed Reduction

The incoming document will be reduced at a fixed reduction ratio regardless of the size of

the recording paper. The reduction ratios can be selected from among four choices: 100%,

93%, 87% or 75%.

7-8

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

5.USER OPTIONS

5.REDUCTION

1. Press Menu.

2. Press 5.

3. Press 5.

REDUCTION:AUTO

SELECT { } & SET

REDUCTION: 93%

4. Press Z (left arrow) or X (right

arrow) to select the reduction ratio

you want :

- If you want Auto Reduction,

choose “AUTO”.

- Choose 93%, 87% or 75% if you

want Fixed Reduction.

- Choose 100% if you want to

record the same size.

Example: 93%

5. Press Set.

5.REDUCTION

6. Press Stop to exit.

NOTICE

•

When you use Auto Reduction to reduce incoming documents to fit on one page of

recording paper, you can do so only as long as the original document is not longer than

35 cm (legal size). If the original is longer than legal size, the data will not be reduced

and will carry over to print on a second page.

•

When you use Auto Reduction and you receive an incoming document that is smaller

than your recording paper, no reduction will take place, and you will get the same size

recorded.

Speaker Volume

There are three settings available for the speaker volume, OFF, LOW, MEDIUM, or HIGH.

This setting controls the volume of the fax machine’s speaker, which is connected to the

phone line. The initial setting is LOW.

7-9

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

THE DISPLAY WILL SHOW:

KEYS TO PRESS

09/12 15:25 FAX

1.TEMP.SETTINGS

6.TEL OPTIONS

1. Press Menu.

2. Press 6.

3. Press 3.

3.SPEAKER VOLUME

SPEAKER:LOW

SELECT { } & SET

4. Press Z (left arrow) or X (right

arrow) to choose a setting either

OFF, LOW, MEDIUM, or HIGH.

Example: HIGH.

SPEAKER:HIGH

5. Press Set.

3.SPEAKER VOLUME

6. Press Stop to exit.

(Only for FAX 1030 Plus)

If you want to change the speaker volume during a call using Speaker Phone or while

playing a message, use the control panel keys shown below.

Resolution

Mode

Press

Ring Volume

You can set the ring volume to either OFF, LOW, MEDIUM or HIGH. The initial setting is

MEDIUM.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

5.RING VOLUME

2. Press 6.

3. Press 5.

7-10

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

RING VOLUME:MED

SELECT { } & SET

4. Press Z (left arrow) or X (right

arrow) to choose either OFF, LOW,

MEDIUM, or HIGH.

RING VOLUME:LOW

Example: LOW.

5. Press Set.

5.RING VOLUME

6. Press Stop to exit.

Helpful Hints

Even if you select OFF, the ring volume is set LOW for F/T ringing, Call Reservation ringing.

Reception into Memory

As soon as the paper cassette becomes empty during fax reception, the LCD will display

“CHECK PAPER”; please add more paper in this case (see chap. 1).

If the MEMORY RECEPTION switch is ON at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory,

subject to available memory. Subsequent incoming faxes will also be stored into memory

until the memory is full, following which no further incoming fax calls will be automatically

answered; all data will be printed as soon as fresh paper is put in the paper cassette.

If the MEMORY RECEPTION switch is OFF at this time...

The current fax reception will continue, with the remaining page(s) being stored in memory,

subject to available memory. Subsequent incoming fax calls will not be automatically

answered until fresh paper is put in the paper cassette. The last fax received will be printed

as soon as fresh paper is put in the cassette.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

5.USER OPTIONS

6.MEM.RECEIVE

2. Press 5.

3. Press 6.

MEM.RECEIVE:OFF

SELECT { } & SET

7-11

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

4. Press Z (left arrow) or X (right

MEM.RECEIVE:ON

6.MEM.RECEIVE

arrow) to select ON or OFF.

Example: ON.

5. Press Set.

6. Press Stop to exit.

B) REMOTE ACTIVATION

What is Remote Activation?

You can remotely activate your machine to go to fax receiving mode from an external

phone (a phone connected downstream of your fax machine), provided the phone has touch-

tone dialling capability.

FOR YOUR INFORMATION

Connecting an External or Extension Telephone to the Unit

You may connect an external telephone to your fax machine, as shown below. An extension

phone is a telephone that is plugged into a separate wall jack on the same line.

External

Telephone

Extension

Telephone

7-12

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

Operation from an External or Extension Telephone

If you answer a fax call on an external or extension phone, you can make your

machine take over by using the Activation Code. When you press the Activation

Code 5 1, the machine starts to receive a fax.

If the machine answers a voice call and double-rings for you to take over, use the

Deactivation Code # 5 1 to take the call at an extension phone. The Deactivation

Code is used only in F/T mode.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the

machine phone, press Start, then hang up. At an extension phone, press 5 1, wait

for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and

wait for the phone to be disconnected (the screen displays RECEIVE) before you

hang up. (Your caller will have to press Start to send the fax.)

If you accidentally pick up an extension phone when a fax message is being

received, you may disrupt the transmission or render some portions unreadable.

Extension telephones are not permitted in some countries, in such a case the

deactivation code will not work.

The Remote Activation Code also can be used by your callers. When you are using

an external TAD, your outgoing message (OGM) should end with the statement “to

send a fax, press 5 1”.

For F/T (Fax/Tel) Mode Only

When the machine is in F/T mode, it will use the F/T Ring Time (F/T pseudo-

ringing) to alert you to a voice call. If you’re at the machine, you can lift the handset

to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring

Time and press # 5 1 between the F/T pseudo-rings. If no one is on the line, or if

someone wants to send you a fax, send the call back to the machine by pressing

5 1.

7-13

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

Troubleshooting

Sometimes other equipment on your phone line reserves a key that is in the Activation or

Deactivation code. (Some answering machines reserve the “*” key.) If the code you use to

retrieve messages from your answering machine causes the line to be disconnected, try

changing the Remote Codes. Change *51 to ### and #51 to 111. The Remote Activation

and Deactivation Codes may not work with some telephone systems or telephone sets.

NOTE: If you accidentally pick up an extension phone when a fax message is being

received, you may disrupt the transmission or render some portions unreadable.

Changing and Registering Remote Codes

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

7.SETUP SYSTEM

5.REMOTE CODE

1. Press Menu.

2. Press 7.

3. Press 5.

REMOTE ACT.:OFF

SELECT { } & SET

REMOTE ACT.:ON

4. Press Z (left arrow) or X (right

arrow) to choose ON or OFF.

Example: ON.

5. Press Set.

6. Enter new remote code to activate.

(The factory setting is “*51”.) Then

wait for 2 seconds.

ACT.CODE:*51

7. Enter a new remote deactivation

DEACT.CODE:#51

5.REMOTE CODE

code. (The factory setting is “#51”.)

8. Wait for 2 seconds.

9. Press Stop to exit.

7-14

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

C) CONNECTION TO A TELEPHONE ANSWERING DEVICE (TAD)

How to Use External TAD with the Unit (The TAD Mode)

When you leave your fax machine set in TAD mode, phone calls will be answered by the

externally connected telephone answering device; fax calls will subsequently be received

automatically provided they come from a machine which sends standard group 3 fax CalliNG

tone (CNG).

FOR YOUR INFORMATION

Connecting an External TAD to the Unit

You may connect an external TAD to your fax machine, as shown below.

TAD

Helpful Hints

When You Use TAD Mode

1. You can inform callers beforehand that if they call manually and get your telephone answering

device when they want to send a fax, all they have to do is press their START or FAX key.

2. Another alternative is to record a TAD outgoing message that says, for example, “This answering

machine is connected to a fax unit. If you wish to leave a voice message, please speak after

beep. If you wish to send a fax message, please press your start key or enter (remote activation

code) on your touch tone dial and press Start key. Thank you.”

3. You need to erase the incoming messages on your external telephone answering device when

it’s full, or the TAD will not answer any calls, faxes or otherwise.

4. If you have a FAX 1030 Plus, set Message Store (function menu 8-1) to VOICE: EXT mode (see

chapter 10).

7-15

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

FOR YOUR INFORMATION

Sequence of External TAD Reception (TAD mode)

Incoming Call

The call is picked up

by the TAD.

(Recommended short

TAD ring delay such

as 1 or 2 rings.)

The caller must

press Start or

enter your remote

activation code

to activate the

fax machine.

The external TAD

outgoing message

begins. (Recommended

length of 10 seconds

or less.)

Fax reception is

automatically

activated by

fax tone.

Auto dial

fax call

Manual

fax call

Voice call

The fax message is

received on paper.

The caller leaves a

voice message on the

external TAD.

The fax message

is received on

paper.

The caller can also

send a fax message

after the voice message.

Telephone Answering Device

1. Set the telephone answering device so that it is ready to record incoming

telephone calls.

2. Set the number of rings to one or two on your telephone answering device.

3. Try to record the shortest possible message on your telephone answering

device (less than 10 seconds). We recommend 4 seconds of silence at the

start of the message.

Please note that some faxes that are sent manually cannot be received automatically because

some fax machines do not send a fax tone in manual mode.

In these cases you must inform callers that they must enter the remote activation code to

send a fax.

7-16

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

D) CALLER ID

What is Caller ID? (Caller IDentification)

Caller ID is a telephone service that allows the subscriber to see a display of the caller’s

phone number as the telephone rings. It is a fast way to screen your calls. You can respond

quickly to calls you missed, because Caller IDs are received and stored in your machine’s

memory. In addition to the standard Caller ID features, you can select a Caller ID and have

your machine dial the number for you.

NOTICE

To get the Caller ID Service: apply for the Caller ID service at your local telephone company,

if available.

To PABX Users :

Calling line identification signals are not generally delivered to your Brother fax machine if

it is connected behind a private branch exchange (PBX) system or other call routing device.

Advantages of Caller ID

For Business

All businesses profit from a quicker response to customer calls. Businesses that provide

mail order services, money-lending services or provide confidential information, can protect

themselves from false orders or acceptance of false identification.

At Home

Residential customers can protect themselves from unwanted calls.

How Does the Caller ID Work?

The Caller ID Appears on the Display When Your Telephone Rings

As your telephone rings, the display shows you the caller’s phone number. Once you pick

up the handset, the caller’s ID disappears. You will see up to the first 16 characters of the

number on the display.

Helpful Hints

•

If “# UNAVAILABLE” appears on the display, it means that the call came from outside your

caller ID service area. *

If “# WITHHELD” appears on the display, it means the caller intentionally blocked the

transmission of his/her ID. *

If no caller ID was transmitted to your fax machine, “PICK UP PHONE” will remain on the

display.

* Depends on network Function.

7-17

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

The Caller ID is Stored in Your Machine’s Memory

The machine can store a maximum of the last 30 incoming caller IDs in the memory, along

with the time and date of reception. The 31st call will cause the oldest ID to be erased.

The Caller ID information stored in the memory can be used for the following.

•

Selecting a Caller ID from the Memory for Call Reply.

You can scroll through the Caller IDs on the display and select one for your machine to

dial.

Printing the Caller ID List.

You can review calls you received by checking the Caller IDs in memory. This report

will list the Date, Time, Phone Number (Caller ID), and type of call (Comment).

NOTE: Please set up the number of rings to more than 02 in the Ring Delay (see chap. 7)

before you use the Caller ID. If you set up the number of rings to 01, you cannot

receive the Caller ID.

Set the Caller ID to ON

If you have the Caller ID on your line, then this function should be set to ON to display the

caller’s phone number on the fax LCD as the telephone rings.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

7.CALLER ID

2. Press 6.

3. Press 7.

(Press 8 on Fax 1030 Plus)

DISPLAY ID

SELECT { } & SET

CALLER ID:ON

7.CALLER ID

4. Press Z (left arrow) or X (right

arrow) to choose ON.

5. Press Set.

6. Press Stop to exit.

7-18

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

Selecting a Caller ID from the Memory for Call Reply

You can display the caller IDs that are stored in the memory and select the caller you want

your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial

back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number

which has been captured into memory. This saves you from having to copy and dial back to

that number manually. (You can skip to Step 4 below by Pressing the Shift and Tel-Index

simultaneously.)

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

7.CALLER ID

2. Press 6.

3. Press 7.

(Press 7 on U.K. FAX 1020 Plus.)

DISPLAY ID

SELECT { } & SET

DISPLAY ID:

4. Press Z (left arrow) or X (right

arrow) to select “DISPLAY ID”.

3. Press Set.

30)14155551212

The Caller ID of the last call will

appear on the display.

If no ID is stored, the beeper will

sound and “NO CALLER ID”

will appear on the display.

6. Press Z (left arrow) or X (right

arrow) key to scroll through the

Caller IDs in the memory.

In this example, press the Z key 5

times.

25)5555151

Pressing the Z key will cycle

backward through the stored

caller IDs from the latest to the

oldest. If you press the Z key

when the oldest ID appears, the

latest one will appear. The X

key cycles forward.

7-19

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

7. To automatically dial the caller ID

25)09/11 15:25

number, wait 2 seconds on the

desired Caller ID until you see the

date and time the caller ID was

received.

After 2 more seconds, the prompt

shown at the right will appear.

PRESS START KEY

DIALLING

8. Press Start.

TELEPHONE

If you wish to send a fax, insert

a document into the feeder.

THEN PRESS START

ENTER FAX NO.

SEND

Then press Start.

When you hear in the loudspeaker that the called party has answered, pick up the

handset and press Speaker Phone or Tel in order to speak.

To cancel the Call Reply (for example, when you selected the wrong Caller ID),

simply press Stop and begin again; the Caller ID will not be lost.

7-20

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

FOR YOUR INFORMATION

To Activate Certain Network Services When Using Call Reply

It may be desired (in order to activate certain network services), to insert a special prefix to

be dialled in front of the Caller ID number when using the Call Reply feature. Some examples

of such network services are :

Your outgoing Caller ID withheld

The required prefix, typically three to six digits (including # and *symbols) in length, may

be inserted after displaying the desired Caller ID in step 6 on the previous page. (You can

enter the prefix up to 20 digits on the machine. ) The complete number string including the

prefix will then be dialled by pressing Start.

Previous Select the desired Caller ID, wait 2

25)09/11 15:25

PRESS START KEY

123

(

)

page Step 6.

seconds until you see the date and

time the caller ID was received.

Enter the prefix by using number

keys up to 20 digits. (Example:

123)

The display will be cleared when

you press any of the number keys .

To cancel the prefix (such as when

you entered the wrong number),

simply press Stop.

25)5555151

The display will return to the

desired Caller ID you selected.

If you press Stop again, the

machine will return to the current

date and time display. You just

escaped from the Call Reply mode.

Any problems or queries in using network services should be raised in the first instance

with your network operator(s).

With Call Reply, automatic redial does not function in cases where the called party is

busy or doesn’t answer.

Call Reply to DDI numbers via Caller ID

Calls derived from a caller ID number to destinations connected to a “Direct Dial Inward

(DDI)” private exchange system may fail to connect, or may be answered in the first instance

by the called premises’main switchboard rather than by the intended extension. Brother is

not liable for any call charges thus incurred.

Clearing the Caller ID Stored in Memory

For the effective use of the memory, it is recommended that you should clear the Caller ID

stored into memory by pressing Clear when the display shows the number.

7-21

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

Printing the Caller ID List

You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax

calls will be listed.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

3.PRINT REPORTS

9.CALLER ID

2. Press 3.

3. Press 9.

4. Press Set.

PRESS START KEY

Wait 2 seconds until you see the

prompt at the right.

5. Press Start.

PRINTING

▼ Sample of Caller ID List

CALLER ID LIST

TIME : 09/04/1997 14:05

DATE

TIME

CALLER ID

COMMENT

01 09/04 13:03 908 322 1212

02 09/04 13:04 908 322 1212

03 09/04 13:08 911 555 0000

04 09/04 13:10 912 555 5711

05 09/04 13:22 981 555 0101

06 09/04 13:33 981 555 0101

07 09/04 13:37 911 555 0000

08 09/04 13:45 908 322 1212

09 09/04 13:57 912 555 5711

10 09/04 14:00 911 555 0000

11 09/04 14:01 981 555 0101

RX TEL

TEL

RX TEL

NOTE: “TX” means Transmit, “RX” means Receive.

COMMENTS WILL INCLUDE:

•

TX means your machine sent a fax message when it was polled or called.

RX means your machine received a fax message (except polling and calling receiving).

TEL means you answered a telephone call by your fax machine, external TAD or

external phone.

•

BLANK means the call was not answered or you answered at an extension phone.

VOICE means you received an ICM in your Message Manager memory. (FAX 1030

Plus only).

7-22

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS

BT CALL SIGN (For U.K. FAX 1020 Plus only)

FOR YOUR INFORMATION

This machine feature lets you use the BT Call Sign subscriber service which allows you to

have at least two separate telephone number on one phone line. Each phone number has its

own distinctive ringing pattern, so you know which phone number is ringing. This is one

way you can have a separate phone number for your machine.

Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to

dedicate a second phone number (on the same phone line) just for receiving faxes.

You can switch it off temporarily, then turn it back on. When you get a new fax number,

make sure you reset this function.

NOTE

To have your external TAD answer only the main number, the machine must be in Manual

Mode.

In FAX/TEL or FAX ONLY mode, the machine will answer all numbers on the phone

line.

Set BT Call Sign to ON

KEYS TO PRESS

THE DISPLAY WILL SHOW:

1. Set the machine to MANUAL mode.

09/12 15:25 MAN

2. Press Menu.

3. Press 6.

1.TEMP.SETTINGS

6.TEL OPTIONS

8.BT CALLSIGN

BT CALLSIGN: OFF

SELECT & SET

4. Press 8.

5. Press Z (left arrow) or X (right

arrow) to select ON (or OFF).

6. Press Set.

BT CALLSIGN: ON

8.BT CALLSIGN

7. Press Stop to exit.

7-23

Download from Www.Somanuals.com. All Manuals Search And Download.

RECEIVING FAXES AND OTHER CALLS - CHAPTER 7

7-24

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING

Chapter 8. POLLING

FOR YOUR INFORMATION

What Is Polling?

Polling is the process of retrieving faxes from another fax machine. You may use your

machine to “poll” other machines, or you may ask someone to poll your machine. The

party who polls pays for the cost of the call.

How Does It Work?

First two parties set up their fax machines so that they can accommodate polling. Then one

party leaves documents in the fax machine so that the other party can call up and have the

documents transmitted to them during the same call.

Polling side

Polled side

Call

Receive document

When to Use Polling?

Use polling to control the cost of who pays for sending a fax.

1. If you want to pay for the cost of the call: Send out faxes to other parties as normal, and

if another party has documents to send you, ask whether you can poll for it.

2. If you want others to pay for the cost of the call: ask them to poll your fax machine for

the document they want, and have them fax any documents that you want.

There are some fax machines that will not respond to the polling function.

Helpful Hints

Using Polling Effectively (Examples)

Problem No. 1: You want another party to send you a long fax, but they do not want to pay for the

call.

Solution:

Ask them to leave the document in their fax machine so you can poll for it.

Problem No. 2: Sales representatives have difficulty sending in faxes to the head office’s fax

machine because it is busy so much of the time.

Solution:

Head office can poll the sales representatives’fax machines.

Problem No. 3: Because of the time or location, it is cheaper for someone else to call you than it

is for you to make the call.

Solution:

Ask the other party to poll for the documents and offer to pay for the call at their

lower rate.

8-1

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING - CHAPTER 8

Polling Another Fax Machine (Calling)

Once you have set up polling, as described below, and the other party has set their fax

machine to “POLLED WAITING”, you can automatically receive their documents.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

2.POLLING

Make sure there are no documents

in your feeder.

1. Press Menu.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

POLLING:STANDARD

SELECT { } & SET

2.POLLING

5. Press Set.

6. Press Stop.

ENTER FAX NO.

THEN PRESS START

SWISS OFFICE

7. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

8. Press Start.

DIALLING

RECEIVE P.01 STD

8-2

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING

Setting up Polled Waiting (Being Called)

Polled Waiting is when you place a document in your fax machine and set your machine to

allow another fax machine to retrieve that document. Your fax machine will print a Polled

Report after the transmission.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Place the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

2.POLLING

2. Press Menu.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

POLLING:STANDARD

SELECT { } & SET

2.POLLING

6. Press Set.

7. Press Stop.

PRESS START KEY

POLLED WAITING

8. Press Start and wait for the polling

call to come in.

Secure Polling

Secure Polling is a way to keep your documents and others’ from falling into unauthorised

hands while the fax machines are set up for polling. You can use Secure Polling only with

another Brother fax machine. Your four-digit ID number must be entered on the fax machine

that polls for your documents.

8-3

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING - CHAPTER 8

Polling Another Brother Fax Machine with Secure Code (Calling)

You can poll another fax machine that has Secure Polling by the following steps below:

You need to make sure you are using the same Polling ID number as the other party.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

Make sure no documents are in the

feeder.

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

2.POLLING

2. Press 1.

3. Press 2.

4. Wait for two seconds.

POLLING:STANDARD

SELECT { } & SET

POLLING:SECURE

5. Press Z (left arrow) or X (right

arrow) to find the POLLING

SECURE setting.

6. Press Set.

POLLING ID:XXXX

POLLING ID:1234

7. Enter a four-digit number. This must

be the same security code of the fax

machine you are polling.

Example: 1234.

8. Wait for two seconds.

2.POLLING

9. Press Stop.

ENTER FAX NO.

THEN PRESS START

SWISS OFFICE

10. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

11. Press Start.

DIALLING

RECEIVE P.01 STD

8-4

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING

Setting up Polled Waiting with Secure Polling (Being Called)

Secure Polling allows you to create a Polling ID number to protect your documents during

polled waiting mode. Anyone who polls your machine must enter this Polling ID number.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents into the feeder.

FAX: NO. & START

COPY: PRESS COPY

1.TEMP.SETTINGS

2.POLLING

2. Press Menu.

3. Press 1.

4. Press 2.

5. Wait for two seconds.

POLLING:STANDARD

SELECT { } & SET

POLLING:SECURE

6. Press Z (left arrow) or X (right

arrow) to find the POLLING

SECURE setting.

7. Press Set.

POLLING ID:XXXX

POLLING ID:1234

2.POLLING

8. Enter a four-digit number.

Example: 1234.

9. Wait for two seconds.

10. Press Stop.

PRESS START KEY

POLLED WAITING

11. Press Start and wait for the polling

call to come in.

8-5

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING - CHAPTER 8

Delayed Polling

You can set the time at which you want polling to take place. After you select STANDARD

or SECURE, press Set, then press 1 and use the number keys to enter the time at which you

want polling to take place.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

2.POLLING

Make sure no documents are in the

feeder.

1. Press Menu.

2. Press 1.

3. Press 2.

4. Wait for two seconds.

POLLING:STANDARD

SELECT { } & SET

POLLING:STANDARD

5. Press Z (left arrow) or X (right

arrow) to select STANDARD or

SECURE.

Example: STANDARD.

6. Press Set.

7. Press 1.

2.POLLING

1.TIMER

8. Enter the time.

SET TIME=00:00

SET TIME=19:45

1.TIMER

Example: 19:45 (7:45P.M.).

9. Wait for two seconds.

10. Press Stop.

ENTER FAX NO.

THEN PRESS START

SWISS OFFICE

11. Enter the fax number. You can use

number-keys dialling, One-Touch

dialling, Speed dialling, or Tel-

Index.

8-6

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING

12. Press Start.

09/12 15:25 FAX

The fax machine waits until the

specified time to call.

Setting up Polled Waiting with Memory

Before pressing Start, press Memory so that you can store your polled waiting document

in the memory.

Helpful Hints

If you use Memory to place the Polled Waiting documents into the memory, they will not be erased

automatically after they are polled. To erase them you must use the Cancel Job function. (See chap.

6.)

Sequential Polling

This function is the reverse of Broadcasting, in which your machine sends a document to

several destinations. In a sequential polling operation, your machine will request documents

from several fax units by making several polling calls in a single operation.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Make sure there are no documents

in the feeder.

2. Press Menu.

1.TEMP.SETTINGS

2.POLLING

3. Press 1.

4. Press 2.

POLLING:STANDARD

SELECT { } & SET

POLLING:STANDARD

5. Press Z (left arrow) or X (right

arrow) to select STANDARD or

SECURE.

Example: STANDARD

6. Press Set.

2.POLLING

8-7

Download from Www.Somanuals.com. All Manuals Search And Download.

POLLING - CHAPTER 8

7. Press Stop.

ENTER FAX NO.

THEN PRESS START

ALL BROTHER

8. Specify the destination fax

machines, which you wish to poll by

using One-touch, speed-dial, or

group number.

9. Press Start. Your machine polls

each number or group member in

turn for documents.

DIALLING

NOTICE

After all the polling operations are finished, a Sequential Polling Report will be printed

automatically.

8-8

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS

Chapter 9. REMOTE FAX OPTIONS

(Only for FAX 1020 Plus)

Since the machine can store incoming data as well as record it, you can use the convenient

FAX Forwarding, and Remote Retrieval functions.

Setting the Fax Storage

Set this function to “ON” if you want the incoming data to be stored in the memory. Since

the data can be stored in the memory, you can use the Fax Forwarding and Remote Retrieval

functions. It is a good idea to set the Fax Storage function to “ON” when you go out. The

initial setting is OFF.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.REMOTE FAX OPT

1.FAX STORAGE

2. Press 8.

3. Press 1.

FAX STORAGE:OFF

SELECT { } & SET

FAX STORAGE:ON

1.FAX STORAGE

4. Press Z (left arrow) or X (right

arrow) to select ON or OFF.

Example: ON

5. Press Set.

6. Press Stop to exit.

NOTICE

When the memory receive function is set to OFF (menu 5–6), you cannot use the fax storage

feature, even if you enable it. Memory receive must be turned ON first.

9-1

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS - CHAPTER 9

FOR YOUR INFORMATION

•

When you have FAX STORAGE:ON, your incoming faxes will be stored in the memory

and the LCD will show the number of incoming calls:

FAX IN MEMORY:01

•

When you want to change the Fax Storage setting from ON to OFF and there is fax data

still in the memory, you will get the following message after you select OFF:

ERASE ALL DOC.?

1.YES 2.NO

If you select 1 you will erase all the fax data in the memory and the function will be set to

OFF. Before it erases them from the memory, your fax machine will print automatically any

fax messages that have not been printed. If you press 2, the data will not be erased, and the

setting will remain ON.

Fax Forwarding

When you set the Fax Storage function in Function menu 8-1 to ON, you have an additional

option of fax forwarding, when your fax machine receives a fax message into memory.

How fax forwarding works

Incoming fax

The fax is stored in the memory.

Fax forwarding function is activated.

The registered fax forwarding number

is dialled.

Once connected, the machine sends

the fax tone to another fax machine.

The machine sends stored fax from

the memory to forwarding location.

9-2

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS

Setting the Fax Forwarding and Registering the Fax Forwarding

Number

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.REMOTE FAX OPT

2.FAX FWD

2. Press 8.

3. Press 2.

FAX FWD:OFF

SELECT { } & SET

FAX FWD:ON

4. Press Z (left arrow) and X (right

arrow) to select ON.

5. Press Set.

FWD#:

ENTER & SET

WD#:18005551234_

2.FAX FWD

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

7. Press Set.

8. Press Stop to exit.

What Is Remote Control Access?

When you leave your home or office, you will turn on your FAX STORAGE to receive fax

messages. But if you would like to activate this FAX STORAGE feature, you can control

and program your fax by remote control. You can call your fax from any touch tone phone,

enter your remote access code, followed by programming commands. See page 9-6 for

programming remote control commands.

9-3

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS - CHAPTER 9

Setting the Remote Access Code

The initial setting for the remote access code on your new fax is “159*”.

You may change this code if you wish to.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

8.REMOTE FAX OPT

3.REMOTE ACCESS

ACCESS CODE:159*

ACCESS CODE:160*

1. Press Menu.

2. Press 8.

3. Press 3.

4. Enter a three digit number 000 to

998. The last digit, an asterisk, can

not be changed.

Example: 160*.

Enter a three digit number 000 to

998.

5. Wait for two seconds.

3.REMOTE ACCESS

6. Press Stop to exit.

Helpful Hints

Change the remote control code frequently and use it as a “secret password” to limit access to

your REMOTE FAX OPT.

When you use the Remote Access Code, you must press all four keys (three-digit number plus *).

9-4

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS

How to Use Remote Access and Control Codes

1. Call from a touch tone phone.

2. Enter your fax machine’s number.

3. Enter your Remote Access Code immediately after your fax machine answers with a

beep.

4. If you hear a long beep, it means your machine has received fax message(s).

If you do not hear a long beep, it means your fax machine did not receive message(s).

5. Next you will hear a series of two short beeps, during which you can enter a Remote

Control Command.

6. Enter your Remote Control Command.

7. After finishing one command, you can enter the next command during the next series of

two short beeps.

8. Press 90 to exit remote control.

If you perform an incorrect operation, you will hear three short beeps.

If you wait more than 30 seconds during the series of two short beeps, your machine will

disconnect the line.

Remote Fax Retrieval

If you have set your FAX STORAGE: ON to store incoming fax messages, you have the

ability to retrieve these fax messages from any remote group 3 facsimile machine.

Remote fax retrieval is accomplished via remote control access commands, which are

described in the remainder of this chapter.

FOR YOUR INFORMATION

When to Enter the Remote Access Code

Just after the line is connected, you should enter the remote access code from any touch

tone phone. Make sure that you enter the remote access code while you do NOT hear any

chirping sound of a fax machine. If the fax machine is set to MANUAL mode, it will answer

the call within 40 rings (about 100seconds). You will have 30 seconds to press the remote

access code or the line will be disconnected.

9-5

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS - CHAPTER 9

Remote Control Commands

You can control your fax machine with the following remote control commands.

Remote access command

Detailed operation

95 Changing Fax Forwarding

setting

If you hear one long beep, the change is accepted. If you hear three

short beeps, you cannot change it because the conditions (ex. registering

fax forwarding) have not been completed. You can register your fax

forwarding number by using 4. FAX FWD NO. Once you have

registered the number, the machine will automatically turn to “FAX

FWD:ON” mode. Then, receive a Memory Status List by entering 961.

Check the List to make sure the Fax Forwarding number you registered

is correct. Then enter the confirmation command 955. Now the machine

will start Fax Forwarding.

1 OFF

2 Fax forwarding

4 FAX FWD No.

5 FWD NO. CONFIRM

6 FAX STORAGE ON

7 FAX STORAGE OFF

96 Retrieve FAX

You can set FAX STORAGE ON or OFF.

1 Memory Status List

2 00 Retrieve all FAX

You must use a remote fax machine in order to receive a List or stored

fax message(s).

2 “MSG No.” 00

Retrieve by MSG

number

3 Erase FAX in the

memory

If you hear one long beep, you can erase fax message(s) from the

memory.

97 Check the receiving status

1 DOC

You can check whether your fax machine has received any fax

message(s). If yes, you will hear one long beep. If no, you will hear

three short beeps.

98 Change Answer Mode

If you hear one long beep, you can change the answer mode. If you

hear three short beeps, you cannot change it.

1 TAD

2 F/T

3 FAX

After a long beep, you can exit remote control.

90 Exit

9-6

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS

How to Receive the Memory Status List and Retrieve a Fax Message

at a Remote Fax Location

You can check the Memory Status List first to see if you have any stored fax messages to

retrieve. Then you can retrieve them from your fax machine remotely.

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine’s number.

3. Enter your four-digit Remote Access Code (159*) when your fax machine answers.

4. Press 961 during a series of two short beeps.

5. Press Start after you hear the fax tone and hold the handset.

- If you wish to receive only the MEMORY STATUS LIST, replace the handset after

pressing Start.

6. Now you will receive a “MEMORY STATUS LIST”. (See chap. 11.)

7. When the MEMORYSTATUS LIST is printed, you will hear a series of two short beeps.

8. Press 96 2 during continuous two short beeps.

9. You should enter two-digit message numbers (ex. 01) and then press 00.

ex.) To receive NO. 1 and NO. 2 messages, press 96 2 01 02 00.

If you want to retrieve all messages, simply press 00.

ex.) To retrieve all fax messages, press 96 2 00.

10. Press Start after you hear the fax tone.

11. Replace the handset. Now your fax messages will be printed.

How to Change and Confirm Fax Forwarding Number via a Remote

Fax Machine

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine’s number.

3. Enter your four-digit Remote Access Code (159*) when your fax machine answers.

4. Press 954 during a series of two short beeps.

5. Enter new Fax Forwarding number by using number keys (up to 20 digits).

- You cannot register “*” and “#” as dial numbers. Use “#” at the beginning of the dial

number to get PABX access. Use a “#” to make a pause between the dial numbers.

6. Press ## after entering new Fax Forwarding number.

7. Press 961 during a series of two short beeps.

8. Press Start after you hear the fax tone and hold the handset.

9. Now you can receive “MEMORY STATUS LIST”. (See chap. 11.)

Look at the LIST, and make sure the new Fax Forwarding number you registered in Step

5 is correct.

10. If the new number is correct, press 955 to confirm the number when a series of two

short beeps starts sounding.

- If it is incorrect, press 954 during a series of two short beeps and enter a correct

number again (back to Step 5).

9-7

Download from Www.Somanuals.com. All Manuals Search And Download.

REMOTE FAX OPTIONS - CHAPTER 9

11. Press 90 to exit remote control.

12. Replace the handset. Now your fax machine is ready to activate Fax Forwarding.

WARNING

It makes economic sense to receive any messages in your fax machine memory immediately

after receiving the MEMORY STATUS LIST, during the same remote retrieval call. However,

please note that there are some fax machines which, having received the MEMORY STATUS

LIST from your fax machine, will give an audible “HANDSET UP” or similar alarm, if you

keep the line held in readiness for the next command.

In such cases, it may be possible to clear the alarm and enter the next command (e.g.

“962...” for the RECEIVE), by pressing the Stop key once or twice on the receiving machine

during the alarm beeping time. If this doesn’t work, simply replace the handset, pause, and

redial the call, using then the “962...” command after your fax machine answers and accepts

your remote access code.

Printing a Fax Message

You can print a fax message that is stored in the memory.

1. Press Menu.

2. Press 8.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

8.REMOTE FAX OPT

4.PRINT DOCUMENT

PRESS START KEY

PRINTING

3. Press 4.

4. Press Set.

5. Press Start.

6. Press Stop to exit.

4.PRINT DOCUMENT

9-8

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

Chapter 10.

MESSAGE MANAGER MODE

SETTINGS (Only for FAX 1030 Plus)

The Message Manager Memory has two modes for different uses: the Message Manager

Mode and the Message Manager Plus Mode. The Message Manager Mode allows you to

store the incoming fax/voice messages into a flexible memory. Fax retrieval, Paging and

Fax Forwarding features are available in this mode. The Message Manager Plus Mode is an

additional enhancement to the Message Manager Mode, and provides Voice-on-Demand

and Personal Mailbox features. This chapter explains how the standard Message Manager

Mode performs. (The Message Manager Plus Mode is explained in chapter 11.)

The FAX and F/T lights must be lit to turn on either Message Manager Mode or Message

status

FAX

Voice

Doc

Record

Erase

Play

TAD

F/ T

Manager Plus Mode.

NOTE: The TAD Outgoing Message (TAD OGM) must be recorded before you can activate

the Message Manager Mode (TAD mode).

A) GETTING STARTED

What Is the Message Manager Mode?

The Message Manager is a large flexible memory to effectively manage your voice and fax

messages, while you are out.

This flexible memory can be used for voice messages, fax messages or a combination that

stores both types on a “first come first served” basis.Any fax or voice message that is stored

in the memory can be retrieved from a remote location.

10-1

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

What Do I Want the Message Manager to Do?

There are six ways to allocate the flexible Message Manager memory, depending upon

which best fits your needs.

You may need to use only one mode on a regular basis, but periodically change modes to

meet high or low message days. The six modes are as follows:

The factory setting is DOC.: OFF/VOICE: ON.

▼ Mode Settings at a Glance

WHAT IT DOES

MSG MANAGER MODE

WHEN TO USE

1) DOC.: ON

VOICE: ON

Both voice and fax messages will Use this mode when you wish to

be stored on a first come first served store both fax and voice message

basis in the memory. Either Fax in the memory. Erase your messages

Forwarding or Paging and Remote frequently to keep memory

Retrieval of voice and fax messages available for when you need it.

is available.

2) DOC.: ON

Voice calls will be stored in your Use this mode when you need all

external answering machine, which your Message Manager memory for

must be connected to the fax fax messages or if you prefer the

machine. The EXT TAD will sound quality of a tape recorder for

answer all your calls. Paging for your voice messages.

voice messages is not available.

VOICE: EXT.

(External Answering

Machine is ON.)

3) DOC.: ON

VOICE: OFF

Voice calls will not be stored.

Fax message will be stored in the need to receive voice messages.

memory.

Use this mode when you do not

4) DOC.: OFF

VOICE: ON

All available memory in the Use this mode if you wish to

Message Manager will be used to retrieve voice messages from a

store voice messages. Faxes will remote location, but can wait until

print on paper. You can do Paging you are at the fax machine to get

and Remote Retrieval of voice your fax messages.

messages.

5) DOC.: OFF

VOICE: EXT.

Fax messages will be received only Use this mode if you need more

on paper, but will not be stored in voice memory than is available in

the memory. Voice calls will not be the Message Manager or if you

stored unless an external TAD is prefer the sound quality of a tape

(External Answering

Machine is ON.)

connected to your fax machine.

(See page 7-15)

recorder.

6) DOC.: OFF

VOICE: OFF

Fax messages will be received only Use this mode if you do not want to

on paper, but will not be stored in use the Message Manager memory

the memory. Voice calls will not be for receiving fax/voice messages, or

stored in the memory either.

if you want to use only Message

Manager Plus mode.

Use 2) DOC.: ON, VOICE: EXT. and 3) DOC.: ON, VOICE: OFF mode when you want all available

memory to be used to store fax messages (for Fax Forwarding or Paging and Remote Retrieval). Keep

Backup Printing turned ON to get a printed copy.

Even when you set DOC.: OFF mode (4), (6), you can use Memory key and Broadcasting as usual.

10-2

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

Flowchart Sequence of an Incoming Call

▼ Message Manager Plus Mode: OFF

1) DOC.: ON

VOICE: ON

Incoming Call

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically .

Auto dial

fax call

Manual

fax call

REMOTE

CODE

*51

TAD OGM is

activated.

Voice call

The caller leaves a

voice message in

digital memory or

hangs up.

The fax message

is received into

memory.

The fax message

is received into

memory.

MEMORY

The caller

can also

MEMORY

send a fax

2) DOC.: ON

VOICE: EXT.

(External Answering Machine is ON.)

Incoming Call

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

Auto dial

fax call

Manual

fax call

The external TAD

OGM is activated.

REMOTE

CODE

*51

Voice call

The fax message

is received into

memory.

The caller leaves a

voice message on

the external TAD.

The fax message

is received into

memory.

MEMORY

EXT.

TAD

MEMORY

3) DOC.: ON

VOICE: OFF

(Also, External Answering Machine is OFF.)

Incoming Call

Fax reception is activated automatically.

The fax message is received into memory.

MEMORY

10-3

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

▼ Message Manager Plus Mode: OFF

4) DOC.: OFF

VOICE: ON

Incoming Call

The caller must press

Fax reception is

activated by the

CNG Fax Tones

automatically.

REMOTE

CODE

*51

Auto dial

fax call

Manual

fax call

your remote code to

activate the fax

machine.

TAD OGM is

activated.

Voice call

The caller leaves a

voice message in

digital memory or

hangs up.

The fax message

is received on

paper.

The fax message is

received on paper.

The caller

can also

PAPER

MEMORY

PAPER

send a fax

5) DOC.: OFF

VOICE: EXT.

(External Answering Machine is ON.)

Incoming Call

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

Auto dial

fax call

Manual

fax call

The external TAD

OGM is activated.

REMOTE

CODE

*51

Voice call

The fax message

is received on

paper.

The caller leaves a

voice message on

the external TAD.

The fax message

is received on

paper.

PAPER

EXT.

TAD

PAPER

MEMORY

6) DOC.: OFF

VOICE: OFF

Incoming Call

Fax reception is activated automatically.

The fax message is received on paper.

PAPER

10-4

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

▼ Message Manager Plus Mode is ON, but No Access Command was Entered by the Caller:

1) DOC.: ON

VOICE: ON

Incoming Call

MSG MGR PLUS

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

OGM is activated,

but no command

was entered during

the OGM

Auto dial

fax call

Manual

fax call

REMOTE

CODE

*51

Voice call

The caller leaves a

voice message in

digital memory or

hangs up.

The fax message

is received into

memory.

MEMORY

The fax message

is received into

memory.

The caller

can also

MEMORY

send a fax

2) DOC.: ON

VOICE: EXT.

(External Answering Machine is ON.)

Incoming Call

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

Auto dial The external TAD is

Manual

fax call

REMOTE

CODE

*51

activated.

fax call

Voice call

The fax message

is received into

memory.

The caller leaves a

voice message on

the external TAD.

The fax message

is received into

memory.

MEMORY

EXT.

TAD

MEMORY

3) DOC.: ON

VOICE: OFF

Incoming Call

(Also, External Answering Machine is OFF.)

MSG MGR PLUS

OGM is activated,

but no command

was entered during

the OGM

Fax reception is activated automatically.

The fax message is received into memory.

MEMORY

10-5

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

▼ Message Manager Plus Mode is ON, but No Access Command was Entered by the Caller:

4) DOC.: OFF

VOICE: ON

Incoming Call

MSG MGR PLUS

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

REMOTE

CODE

*51

OGM is activated,

but no command

was entered during

the OGM

Auto dial

fax call

Manual

fax call

Voice call

The caller leaves a

voice message in

digital memory or

hangs up.

The fax message

is received on

paper.

The fax message is

received on paper.

The caller

can also

PAPER

MEMORY

PAPER

send a fax

5) DOC.: OFF

VOICE: EXT.

(External Answering Machine is ON.)

Incoming Call

The caller must press

your remote code to

activate the fax

machine.

Fax reception is

activated by the

CNG Fax Tones

automatically.

Auto dial

fax call

Manual

fax call

The external TAD is

activated.

REMOTE

CODE

*51

Voice call

The fax message

is received on

paper.

The caller leaves a

voice message on

the external TAD.

The fax message

is received on

paper.

PAPER

EXT.

TAD

PAPER

MEMORY

6) DOC.: OFF

VOICE: OFF

Incoming Call

MSG MGR PLUS

OGM is activated,

but no command

was entered during

the OGM

Fax reception is activated automatically.

The fax message is received on paper.

PAPER

10-6

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

The 3 Basic Steps to Turn the Message Manager Mode On

You can ensure you receive messages by following these three steps.

1. Setting the Message Store.

2. Recording the Outgoing Message (TAD OGM).

3. Activating the Message Manager Mode.

Setting the Message Store

Setting the Message Store is the first step in turning on the Message Manager Mode.

Before you set the Message Store, make sure you carefully read the “Mode Settings at a

Glance”. If you are using the Voice-on-Demand option, it is a good idea to set VOICE mode

to ON. Then, if a caller does not enter a command during the Message Manager Plus OGM,

the caller’s message will still be stored in the flexible memory for VOICE messages. Once

you decide the mode that best suits your needs, follow the steps below.

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

2. Press 8.

3. Press 1.

8.SETUP TAD

1.MESSAGE STORE

DOC:OFF

SELECT { } & SET

DOC:ON

4. Press Z(left arrow) or X(right

arrow) repeatedly to select ON or

OFF.

Example: DOC:ON.

5. Press Set.

VOICE:ON

SELECT { } & SET

VOICE:ON

6. Press Z(left arrow) or X(right

arrow) repeatedly to select ON, OFF

or EXT.

Example: VOICE:ON.

7. Press Set.

1.MESSAGE STORE

8. Press Stop to exit.

10-7

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Recording the TAD Outgoing Message (TAD OGM)

Recording your TAD OGM is the second step in turning on the Message Manager Mode.

After you have set the Message Store, record your TAD OGM (DOC.: ON, VOICE: ON

and DOC.: OFF, VOICE: ON modes). The type of OGM you select depends upon theAnswer

Mode you have chosen. For the Message Manager Mode, you must select TAD OGM in

Step 4 (not F/T OGM). You will not be able to turn on the Message Manager Mode (both

FAX and F/T lights lit) until you have recorded an outgoing message for TAD OGM. For

the best recording quality, speak with the microphone approximately 2 to 3 inches from

your mouth (at slight angle). This will avoid recording feedback. Keep your outgoing message

under 20 seconds. If you have more to say and need a short instruction, end with:

“After the beep, please leave a message or send a fax, by pressing *51.”

If callers tell you the *51 code does not work, find out if they waited to hear your fax

machine respond with chirping tones before they pressed the Start key. If many of your

callers have a problem sending to you and you have time within the 20 seconds, record a

longer OGM:

“Hi, this is

. I can’t take your call right now. So after the beep, please leave a message

or send a fax. To send a fax, press *51, wait for fax tones, then press Start.”

NOTE: You can record a message to be played in the F/T (FAX/TEL) Mode telling callers

how to send a fax. Of course, callers can not leave you a message in F/T mode, so

don’t ask them to leave a voice message. To record a message for F/T mode you

must select F/T OGM in Step 4. For example: “I can’t take your call right now.

Please call again. To send a fax message, after the beep press *51.”

THE DISPLAY WILL SHOW:

KEYS TO PRESS

1. Press Menu.

1.TEMP.SETTINGS

2. Press 8.

3. Press 6.

8.SETUP TAD

6.OGM

TAD MESSAGE

SELECT { } & SET

TAD MESSAGE

4. Press Z(left arrow) or X(right

arrow) repeatedly until you get the

TAD MSG.

5. Press Set.

REC/ERASE/PLAY?

RECORD OGM:00/20

6. Press Record and then pick up the

handset.

10-8

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

7. Record a message shorter than 20

RECORD OGM:15/20

seconds.

8. Press the Stop button.

PLAYING OGM

The recorded message is played

automatically.

TAD MESSAGE

SELECT { } & SET

9. Press Stop to exit.

Activating the Message Manager Mode

Now that you have selected the type of message store you need and recorded your outgoing

message, you are ready to turn your Message Manager Mode on, when you leave your

home or office.

To activate Message Manager .....

FAX

Press Mode on the control panel until both the “FAX” and “F/T” lights are

TAD

on.

F/ T

...then you can easily identify the current Message Manager mode by viewing the TAD

indicator lights.

10-9

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

B) GETTING YOUR MESSAGES

How Will I Know Messages Have Been Received?

Once you return home or to the office you can easily and quickly see if any voice or fax

messages have been stored in the Message Manager. There are two ways to determine if

messages are stored.

(1) If the Voice and /or Doc indicator lights are flashing, there is a new message stored.

(

means flashing.) Once a new voice message is played, the Voice indicator light

stops flashing and stays on. And once a new fax message is printed, the Doc indicator

light goes out.

status

Voice

Doc

Record

Erase

Play

(2) The LCD display will indicate the total number of Voice and/or Doc messages and

MEMO stored in Message Manager.

VOICE:03 DOC:02

MAIL BOX:1 345

FOR YOUR INFORMATION

What Happens When the Memory Is Full...

If the memory becomes full when you have set your fax machine to Message Manager mode

or Message Manager Plus mode, the machine will change to F/T mode automatically. (LED

lights do not change.) In this mode, the fax machine can accept incoming faxes automatically.

Voice-on-Demand is still available for callers, but they cannot gain access to Personal

Mailboxes. Then, if your fax machine should run out of paper, the answer mode will shift

automatically to manual mode. In manual mode the call is not answered, so your caller will

know to try again later.

Out of Recording Paper and Memory Full

[Answer Mode] Message Manager Mode

F/T Mode

Manual Mode

Out of Recording Paper

and Memory Full

Memory Full

To make the most effective use of the memory, print out the Memory Status List (see chapter

13) and select items which you no longer need to keep. These will be cleared, releasing the

memory.

10-10

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

Setting the ICM (Incoming Message) Recording Monitor Volume

You can set the monitoring volume of incoming voice messages which are being recorded

in Message Manager to OFF, LOW, MEDIUM or HIGH. The initial setting is LOW.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

6.TEL OPTIONS

4.ICM REC.MONITR

SPEAKER:LOW

2. Press 6.

3. Press 4.

The display will alternate messages.

SELECT { } & SET

SPEAKER:OFF

4. Use Z(left arrow) or X(right

arrow) to select one of the settings,

OFF, LOW, MEDIUM or HIGH.

Example: OFF.

5. Press Set.

4.ICM REC.MONITR

6. Press Stop to exit.

10-11

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Playing an Incoming Voice Message (ICM) and Recorded Memo (or

Memo Manager) / Printing an Incoming Fax Message

KEYS TO PRESS

THE DISPLAY WILL SHOW:

VOICE:03 DOC:02

MAIL BOX:1 345

MESSAGE 01/03

1. Press Play.

(Press Menu and then Play for

Memo Manager.)

- The machine will play first the

ICM, then the Memo continuously

from the oldest one in ICM/

MEMO.

- During the first second that the

message plays, display shows the

current message number/total

number of messages.

For one second, the machine will

beep and the caller ID will flash

on the display if it is received.

- The ICM will start playing and the

date and time it was recorded will

appear on the display.

9815550101

14:00 09/12/1997

- You can use Z(left arrow) to

play the message again. If you

press the arrow during the beeping

before the message, the previous

message will be played.

- You can use X(right arrow) to

skip to the next message.

2. After playing all the ICM, the

machine will ask you whether or not

you wish to print any stored fax

messages.

PRINT DOC?

1.YES 2.NO

If users enter neither 1 or 2 here, the

machine will not print fax messages.

Example: 1.YES

3. The machine will start printing fax

messages stored in the Message

Manager memory.

PRINTING

NOTE: You can change the speaker volume using Mode and Resolution. (See chap. 7.)

10-12

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

FOR YOUR INFORMATION

Erasing and Printing FAX Messages

1. It is not possible to erase a single fax message, you can only erase all of them. (“All in

One Erasing” in this chapter.)

2. If you choose to erase all the fax messages, your fax machine will automatically print

messages which have not yet been printed.

Back-up Printing Option

When you choose DOC.: ON in the Message Manager Mode, all incoming fax messages

are stored into available memory. The factory setting for the “Back-up printing option” is

set to ON, so you will also get a printed copy. If you change the back-up printing option to

OFF as follows, the faxes are stored without a back-up copy:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.SETUP TAD

2. Press 8.

3. Press 2.

2.BACKUP PRINT

BACKUP PRINT:ON

SELECT { } & SET

BACKUP PRINT:OFF

4. Press Z(left arrow) or X(right

arrow) to access the OFF setting.

Example: OFF.

5. Press Set.

2.BACKUP PRINT

6. Press Stop to exit.

CallingYour Message Manager for Messages (See Remote Retrieval)

If you have set your Message Manager to store incoming fax messages (via DOC.: ON

mode), you have the ability to retrieve these fax messages from any remote group 3 facsimile

machine.

Of course you can also remotely retrieve your voice messages as well from any touch tone

phone. (See this chapter for more information.)

10-13

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

C) ERASING YOUR MESSAGES

Erasing Incoming Voice Messages, Fax Messages and Recorded

Memo (or Memo Manager)

There are two ways to erase voice messages and recorded memos: One by One Erasing and

All in One Erasing.

Fax messages can not be erased one at a time.

One by One Erasing

KEYS TO PRESS

1. Press Play.

THE DISPLAY WILL SHOW:

MESSAGE 01/03

(Press Menu and then Play for

Memo Manager.)

The machine starts to play.

2. Press Erase when you hear 2 short

beeps, which means the end of the

ICM.

ERASE THIS MSG.?

1.YES 2.NO

Be careful not to press Erase while

the machine beeps to start playing

next ICM, which will erase the next

ICM before playing it.

3. Press 1 to erase this message or 2 to

exit the function.

4. Press Stop to exit.

All in One Erasing

You can erase all incoming VOICE or DOCUMENT messages at once.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

VOICE:03 DOC:02

ERASE ALL VOICE?

SELECT { } & SET

ERASE ALL DOC.?

1. Press Erase. The display asks

whether or not you want to erase.

2. Press Z(left arrow) or X(right

arrow) to select whether you want

to erase all voice messages

(VOICE), all document messages

(DOC), or all messages (MSG).

Example: ALL DOC.

10-14

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

3. Press Set.

ERASE ALL DOC.?

1.YES 2.NO

4. Press 1 to erase or 2 to cancel.

VOICE:03 DOC:00

D) CHANGE THE OUTGOING MESSAGE

Playing Your Outgoing Message (OGM)

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

2. Press 8.

3. Press 6.

8.SETUP TAD

6.OGM

TAD MESSAGE

SELECT { } & SET

TAD MESSAGE

4. Press Z(left arrow) or X(right

arrow) to select either TAD MSG,

F/T MSG or PAGING MSG.

Example: TAD MSG.

5. Press Set.

REC/ERASE/PLAY?

PLAYING OGM

6. Press Play to start playing your

outgoing message.

7. Press Stop to exit.

NOTE: You can change the speaker volume pressing Mode and Resolution. (See chap. 7.)

10-15

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Erasing Your Outgoing Message (OGM)

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

8.SETUP TAD

6.OGM

2. Press 8.

3. Press 6.

TAD MESSAGE

SELECT { } & SET

TAD MESSAGE

4. Press Z(left arrow) or X(right

arrow) to select either TAD MSG,

F/T MSG or PAGING MSG.

Example: TAD MSG.

5. Press Set.

REC/ERASE/PLAY?

ERASE OGM?

6. Press Erase .

1.YES 2.NO

7. Press 1 to erase OGM.

8. Press Stop to exit.

REC/ERASE/PLAY?

* Record a new Outgoing Message. (See the section “Recording the TAD Outgoing Message

(TAD OGM)”.)

10-16

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

E) MORE FEATURES

Setting the Toll Saver

Toll saver allows you to call your fax machine and hang up without paying for the call if

you have no messages. The Message Manager will answer after only 2 rings if you do have

incoming messages, and after 4 rings if you do not have messages. So, if it rings three times

when you call for messages, hang up and avoid a call charge.

The factory default setting for the Toll Saver feature is OFF. This feature will override your

current Ring Delay setting if you set it to ON.

If you want your Message Manager to answer within the number of rings you set in the

Ring Delay function, turn Toll Saver OFF.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.SETUP TAD

2. Press 8.

3. Press 8.

8.TOLL SAVER

TOLL SAVER:OFF

SELECT { } & SET

TOLL SAVER:ON

4. Press Z(left arrow) or X(right

arrow) to select ON or OFF.

Example: ON.

5. Press Set.

8.TOLL SAVER

6. Press Stop to exit.

10-17

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Setting the Maximum Time for Incoming Messages (ICM MAX. TIME)

Although the initial setting on your fax machine for the maximum length of incoming voice

messages is 35 seconds, you can adjust it. You have a choice of setting it from 35 seconds to

60 seconds, at 5 second intervals. This time is also used for max. time of Personal Mailbox

ICM, Memo and Memo Manager recording.

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

2. Press 8.

3. Press 5.

8.SETUP TAD

5.ICM MAX.TIME

MESSAGE 35 SEC

SELECT { } & SET

MESSAGE 40 SEC

4. Press Z(left arrow) or X(right

arrow) to select the maximum time

for incoming messages, Personal

Mailbox ICM, Memo and Voice

Alarm recording.

Example: 40 SEC.

5. Press Set.

5.ICM MAX.TIME

6. Press Stop to exit.

Playing OGM ON/OFF Setting

If you set Playing OGM to ON, the recorded TAD or F/T MESSAGE is replayed if you

change the receiving mode to TAD or F/T, respectively.

The initial setting is ON. If you need not hear a replay, set your Playing OGM setting to

OFF.

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

2. Press 8.

8.SETUP TAD

10-18

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

3. Press 7.

7.PLAYING OGM

PLAYING OGM:ON

SELECT { } & SET

4. Use Z(left arrow) or X(right

PLAYING OGM:OFF

arrow) to select the Playing OGM

Setting ON or OFF.

Example: OFF.

5. Press Set.

7.PLAYING OGM

6. Press Stop to exit.

Recording a Memo

You can record a memo in your fax machine for someone who also uses it in your home or

office.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

1. Press Record and then pick up the

REC.MEMO:00/40

handset.

2. Record your memo (up to ICM

MAX. TIME).

REC.MEMO:20/40

VOICE:01 DOC:00

3. Press Stop.

To play a Memo see the section Playing an Incoming Voice Message (ICM) and Recorded

Memo.

To erase a Memo see the section Erasing Incoming Voice Messages, Fax Messages, and

Recorded Memo.

10-19

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

F) PAGING/FAX FORWARDING

Paging/Fax Forwarding

Message Manager mode provides the additional option of either Paging or Fax Forwarding

after voice and fax messages have been received into the memory.

How paging works (Paging on)

How fax forwarding works (Fax Forward on)

Incoming voice or fax

Incoming fax

The voice or fax is stored in the message

manager memory.

The fax is stored in the message

manager memory.

Paging function activated.

Fax forwarding function activated.

The fax will dial the registered pager

telephone number.

The registered fax forwarding number

is dialled.

Once connected the machine sends

the fax CalliNG tone to another fax.

The fax will send Paging MSG for 50

seconds after dialling.

The fax sends stored faxes from

memory to this location.

NOTICE

1. You can only activate either paging or fax forwarding; they are very similar features

and cannot be used simultaneously.

2. The paging feature cannot be used in two modes of the Message Manager; DOC:OFF/

VOICE:EXT, and DOC:OFF/VOICE:OFF.

3. If paging is ON, you will be paged every time a voice or fax message is received into

memory.

10-20

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

Recording the Paging OGM

Before paging can work, you should first record the Paging OGM.

KEYS TO PRESS

1. Press Menu.

THE DISPLAY WILL SHOW:

1.TEMP.SETTINGS

2. Press 8.

3. Press 6.

8.SETUP TAD

6.OGM

TAD MESSAGE

SELECT { } & SET

PAGING MSG.

4. Press Z(left arrow) and X(right

arrow) to select Paging Message.

5. Press Set.

REC/ERASE/PLAY?

RECORD OGM:00/20

RECORD OGM:15/20

PLAYING OGM

6. Press Record and then pick up the

handset.

7. Record a message (minimum 4,

maximum 20 seconds).

8. Press Stop.

The recorded message is played back

automatically.

PAGING MSG.

SELECT { } & SET

9. Press Stop to exit.

10-21

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Setting the Paging and Registering Paging Number

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1.TEMP.SETTINGS

8.SETUP TAD

3.FAX FWD/PAGING

OFF

1. Press Menu.

2. Press 8.

3. Press 3.

SELECT { } & SET

PAGING

4. Press Z(left arrow) and X(right

arrow) to select PAGING.

5. Press Set.

PAG#:

ENTER & SET

PAG#:1800_

6. Enter a paging number up to 20

digits. (This is the telephone number

to which your fax must call).

Example: 1800.

7. Press Set.

3.FAX FWD/PAGING

8. Press Stop.

10-22

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

Setting the Fax Forwarding and Registering Fax Forwarding Number

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.SETUP TAD

3.FAX FWD/PAGING

OFF

2. Press 8.

3. Press 3.

SELECT { } & SET

FAX FORWARD

FWD#:

4. Press Z(left arrow) and X(right

arrow) to select FAX FORWARD.

5. Press Set.

ENTER & SET

WD#:18005551234_

6. Enter a fax forwarding number up

to 20 digits.

Example: 18005551234.

7. Press Set.

3.FAX FWD/PAGING

8. Press Stop to exit.

FOR YOUR INFORMATION

Memory Back-up of Message Manager Memory

After you plug in the electrical cord, it will take a few days to charge the battery for memory

backup of the Message Manager memory. It will retain memory for several hours at full

charge after a power interruption occurs.

10-23

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

G) REMOTE RETRIEVAL

What Is Remote Control Access?

When you leave your home or office, you can turn on your Message Manager to receive

voice and/or fax messages. But if you would like to deactivate the Message Manager or

activate certain Message Manager features you can control and program your fax by remote

control. You can call your fax from any touch tone phone, enter your remote control code,

followed by programming commands.

Setting the Remote Access Code

The initial setting for the remote control code on your new fax is “159*”.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

8.SETUP TAD

2. Press 8.

3. Press 4.

4.REMOTE ACCESS

ACCESS CODE:159*

ACCESS CODE:160*

4. Enter a three digit number 000 to

998. The last digit, an asterisk, can

not be changed.

Example: 160*.

The three digit number must not be

the same as the remote activation

code. (See chap. 7.)

5. Wait for two seconds.

4.REMOTE ACCESS

6. Press Stop to exit.

Helpful Hints

Change the remote control code and use it as a “secret password” to limit access to your Message

Manager. (Avoid using the same number as your emergency services).

When you use the Remote Access Code, you must press all four keys (three-digit number plus *).

10-24

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

How to Use Remote Access and Control Codes

1. Call from a touch tone phone or pocket tone dialler.

2. Enter your fax machine’s number.

3. Enter your Remote Access Code immediately after your fax machine answers with a

beep and before any OGM is played.

4. If you hear a long beep, it means your machine has received messages:

One long beep:

Received FAX message(s).

Two long beeps: Received TAD message(s).

Three long beeps: Received both FAX and TAD message(s).

If you do not hear any long beeps, it means your fax machine did not receive message(s).

5. Next you will hear a series of two short beeps, during which you can enter a Remote

Control Command.

6. Enter a Remote Control Command.

7. After finishing one command, you can enter the next command during another series of

two short beeps.

8. Press 90 to exit remote control.

If you perform a wrong operation, you will hear three short beeps.

If you wait more than 30 seconds during the series of two short beeps, your machine will

disconnect the line.

Remote Retrieval

If you have set your Message Manager to store incoming fax messages (via DOC.: ON

mode), you have the ability to retrieve these fax messages from any remote group 3 facsimile

machine.

Of course you can also remotely retrieve your voice messages as well from any touch tone

phone or from any phone if you use a pocket tone dialler.

Remote fax and voice retrieval is accomplished via remote control access commands, which

are described in the remainder of this chapter.

FOR YOUR INFORMATION

When to Press the Remote Access Code

At the point just after the line has connected and you hear a beep, you should enter the

remote activation access code from a touch-tone phone. In the MANUAL mode, you can

still connect by waiting for about 100 seconds, and then pressing the Remote Access code

within 30 seconds.

10-25

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

Remote Control Commands

You can control your fax machine by remote control command.

Remote control command

Detail Operation

After one long beep, the machine plays ICM, Memo and Memo Manager.

Playing voice messages

Press 1 while listening to an ICM, Memo or Memo Manager message to play it

again. If you press 1 before a message, you will hear the previous message.

1 Z(Skip back)

During playing ICM, Memo and Memo Manager, you can skip to next message.

Stop playing ICM, Memo and Memo Manager.

2 X(Skip next)

9 Stop Playing

Record Memo

After one long beep, you can record a memo.You can stop recording by pressing

If you hear one long beep, the erase is accepted. If you hear three short beeps,

you cannot erase because all voice messages have not been played, or there is

Erase all ICM & Memo

no voice message to erase.

*This code erases all recorded messages, not one by one.

Play and Record OGM

in memory

The machine plays the selected OGM. You can stop playing OGM by pressing

1 Play

1 TAD MSG

2 F/T MSG

3 PAGING MSG

1 TAD MSG

2 F/T MSG

After one long beep, you can record the selected OGM. You will hear the OGM

message played once. You can stop recording the message by pressing 9.

2 Record

3 PAGING MSG

If you hear one long beep, the change is accepted. If you hear three short beeps,

you cannot change it because the conditions (ex. registering paging number)

Changing Fax Forwarding

/Paging setting

has not been completed. You can register your fax forwarding number by using

4. FAX FWD No.. Once you have registered the number, the machine will

1 OFF

automatically turn to “FAX FWD:ON” mode. Then receive a Memory Status

List by entering 961. After you make sure that the Fax Forwarding number you

registered is correct in the List, enter the confirmation command 955. Now the

machine will start Fax Forwarding.

2 Fax Forwarding

3 Paging

4 FAX FWD No.

5 FWD No. Confirm

Retrieve FAX

You must call from a remote fax machine in order to receive a report or stored

fax messages.

1 Memory Status List

2 00

Retrieve all FAX

2 “MSG No.” 00

Retrieve by MSG

number

If you hear one long beep, you can erase fax message in the memory.

3 Erase FAX in the

memory

You can check whether your fax machine has received any DOCUMENT or

VOICE messages. If yes, you will hear one long beep. If no, you will hear three

short beeps.

Check the receiving status

1 DOC

2 VOICE

Change Answer Mode

1 TAD

If you hear one long beep, you can change it. If you hear three short beeps, you

cannot change it. (ex. There is no TAD MSG when you want to change to TAD

mode.)

2 F/T

3 FAX

Exit

After a long beep, you can exit remote control.

10-26

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

How to Receive the Memory Status List and Retrieve a Fax Message

Remotely

You can check if you have any stored fax messages to retrieve in the Memory Status List

first. Then you can retrieve them from your fax machine remotely.

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine’s number.

3. Enter your four-digit Remote Access Code (e.g. 159*) when your fax machine answers

with a beep.

4. Press 961 during a series of two short beeps.

5. Press Start after you hear the tone and hold the handset.

- If you wish to receive only the MEMORY STATUS LIST, replace the handset after

pressing Start.

6. Now you will receive a “MEMORY STATUS LIST” (see chap. 13).

7. When the MEMORYSTATUS LIST is printed, you will hear a series of two short beeps.

8. Press 96 2 as soon as you hear two (2) short beeps.

After 96 2, enter the two-digit message numbers from the Memory Status List (ex. 01)

and end by pressing 00 .

ex.) To receive NO.1 and NO.2 messages, press 96 2 01 02 00.

If you want to retrieve all messages,simply press 00.

ex.) To retrieve all fax messages, press96 2 00.

9. Press Start after you hear the tone.

10. Replace the handset. Now your fax messages will be printed.

How to Change Fax Forwarding Number Remotely

1. Pick up the handset of a remote fax machine.

2. Dial your fax machine’s number.

3. Enter your four-digit remote control access code (e.g. 159*) when your fax machine

answers.

4. Press 954 during a series of two short beeps.

5. Enter new Fax Forwarding number by using number keys (up to 20 digits).

- You cannot register *and # as dial numbers. Use # to make a pause between the dial

numbers.

6. Press ## after entering new Fax Forwarding number.

7. Press 961 during a series of two short beeps.

8. Press Start after you hear the fax tone and hold the handset.

9. Now you can receive “MEMORY STATUS LIST” (see chap. 13). Look at the LIST,

and make sure the new Fax Forwarding number you registered in Step 5 is correct.

10. If the new number is correct, press 955 to confirm the number when a series of two

short beeps starts sounding.

- If it is incorrect, press 954 during a series of 2 short beeps and enter a correct number

again (back to Step 4).

11. Replace the handset. Now your fax machine is ready to activate Fax Forwarding.

10-27

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

WARNING!

There are some fax machines which, having completely received the MEMORY STATUS

LIST from your fax machine, will give an audible “HANDSET UP” or similar alarm, if you

keep the line held in readiness for the next command.

In such cases, it may be possible to clear the alarm and enter the next command (e.g. “962”

for the RETRIEVE), by pressing the Stop once or twice on the receiving machine during the

alarm beeping time. If this doesn’t work, simply replace the handset, pause, and redial the

call, using then the “962” command after your fax machine answers and accepts your

remote access code.

H) MEMO MANAGER

Memo Manager

This function can help you manage your work schedule. With this function, you can record

your schedule of events for the following week on your fax machine and have your fax

machine alert you at scheduled times. The fax machine will play a recorded voice message

(which you store) to remind you of your appointment or schedule. For each appointment

reminder, you record a voice message and key in the date and time you wish the message to

be played. When the set time comes you will hear the message played back on the fax

machine. It’s a great tool for keeping important appointments.

Setting the Memo Manager

You can start setting your Memo Manager by pressing Menu and Record. You need to

enter 3 pieces of information for setting the Memo Manager : 1) day, 2) time, and 3) voice

message. To record a voice message, speak into the microphone. You can set up to one

week’s worth of Memo Manager messages.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

ENTER NO. & SET

MEMO MANAGER

2. Press Record when the LCD

shows:

“ENTER NO. & SET”.

3. Wait for 2 seconds.

SET DAY=TODAY

SELECT { } & SET

10-28

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

4. Press Z(left arrow) or X(right

SET DAY=SAT

arrow) to select a day.

Example: If today is Wednesday, you

can choose from: TODAY,

TOMORROW,

FRIDAY,

SATURDAY, SUNDAY, MONDAY,

TUESDAY.

Example: SAT.

5. Press Set.

SET TIME=15:25

SET TIME=20:00

PRESS RECORD KEY

REC.MSG.:01/40

REC.MSG.:18/40

09/12 15:26 FAX

The current time will be displayed.

6. Enter the time in 24-hour format.

Example: 20:00 (8:00 P.M.)

7. Wait for 2 seconds

8. Press Record and then pick up the

handset.

9. Speak your Voice Message (up to

ICM MAX. TIME).

10. Press Stop to exit.

Helpful Hints

You can record Memo Manager Messages to help you manage your workload even when your

memory is not set for “VOICE: ON” in Message store.

NOTICE

•

If you press Clear while you are recording a voice message, the voice message being

recorded will be cancelled. Also, the entire entry including the day and time will be

deleted.

•

If you don’t press Record within 2 seconds (i.e. while the LCD displays “ENTER NO. &

SET”) after you press Menu, you will not be able to enter the schedule.

The number of entries in your schedule will not be counted in the total of incoming calls

on your TAD. Consequently, the LCD will display the date and time after you enter the

schedule.

10-29

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus)

FORYOUR INFORMATION

Recording Voice Messages for the Memo Manager

•

You can set the maximum recording length for a voice message, from 35-60 seconds.

Use Function menu 8-5. This setting also applies to incoming messages, and memos.

You can enter up to 99 entries of Memo Manager messages, and a combined total of 99

entries of incoming messages and memos.

•

Examples of Memo Manager messages:

“ There’s a meeting in the conference room on 7th Nov. at 1:30 PM”

“ Call Mr. Johnson at ABC Trading Co. on 8th Nov. at 2:00 PM”

“ Dentist Appointment on 9th Nov. at 10:00 AM”

“ Mr. Brown, could you please attend the sales meeting in the conference room on 10

Nov., at 4:00 PM?”

When you call your fax machine from a remote location to play back your schedule of

events, you will not be able to see the display for the dates and times in the Memo Manager,

so it’s a good idea to mention the dates and times when you record the voice messages.

How Will the Memo Manager Perform When the Set Time Comes…

If you have the Memo Manager set at Monday, 15:26, the following will happen:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. The set time appears, a beep follows

and you will hear the voice message

played once.

MONDAY

15:26

2. The playback of the voice message

finishes.

1.REPEAT 2.QUIT

MEMO MANAGER

3. If you want to hear the voice

message again, press 1, if not, press

09/12 15:26 FAX

Example: Press 2 key.

- If you don’t press 1 or 2 after 10

seconds, the machine will simply

return to its normal idle position

and display the date and time.

10-30

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER MODE SETTINGS (Only for FAX 1030 Plus) - CHAPTER 10

NOTICE

•

If you want to stop the beeping or stop playing a Memo Manager message, press Stop.

The Memo Manager message will not be played when you are sending or receiving a

fax, using the phone, receiving a fax into the memory or when one of the Message Manager

functions is operating. However, the voice message will be played once these activities

are finished.

•

The Memo Manager message will not automatically be cleared after it has been activated/

played. If the machine discovers that you have a Memo Manager message with a time

earlier than the present due to the change of the current date and time, it will immediately

play the schedule once and then erase it.

If you have two entries in your schedule with the same date and time, they will play one

after the other.

Using the Memo Manager: Playing entries, Erasing entries one by

one, Erasing all at once

Once you press Menu, be ready to press Play, or Erase immediately, depending upon whether

you want to play an entry or erase everything. For instructions on how to play and how to

erase, refer to the instructions in the ICM, Memo section. When you play an entry, the

display will show you the date and time of your scheduled entries. You can delete entries

one by one, the same way you would do so for incoming messages or memos: press Erase

while playing an entry.

NOTICE

•

If you don’t press Play or Erase within 2 seconds (i.e. while the LCD displays “ENTER

NO. & SET”) after you press Menu, you will not be able to play back or delete entries.

If you don’t press Menu, and just press Play, you will only be able to hear incoming

messages and memos. You won’t be able to hear the Memo Manager messages.

If you don’t press Menu, and just press Erase, you will only be able to delete incoming

messages and memos. Memo Manager messages will not be deleted.

Remote Control of the Memo Manager

When you are on the road, you can call your fax machine and play back your Memo Manager

messages. (See the list for Remote Control Commands)

NOTICE

•

You cannot set the Memo Manager by remote control.

Also, note that you will only be able to hear the recorded Memo Manager message. You

will not be able to see the dates and times of the schedule on the display, so it’s a good

idea to record important dates and times as part of your Memo Manager messages

when you first record them.

10-31

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

Chapter 11. MESSAGE MANAGER PLUS

SETTINGS (Only for FAX 1030 Plus)

A) GETTING STARTED

What is Message Manager Plus?

As an additional enhancement of the Message Manager, the Message Manager Plus provides

you with the Personal Mailbox & Voice-on-Demand features.

You can easily set up all of the above functions in the Menu as well as turning the Message

Manager Plus on or off.

Using the Message Manager Plus will have no effect on the standard Message Manager

functions.

Incoming Call

TAD OGM

MSG MGR PLUS: OFF

MSG MGR

FEATURES

Incoming Call

MSG MGR PLUS

MODE

MAIL BOX OGM

MSG MGR PLUS OGM

MSG MGR PLUS: ON

VOICE ON

DEMAND OGM

MSG MGR

FEATURES

What Voice-on-Demand Does

The Voice-on-Demand allows you to store voice messages into the memory boxes,

respectively. People calling to your fax machine can gain selective access to certain messages.

This fax machine has up to 50 Voice-on-Demand memory boxes. You can use the memory

boxes to provide callers with more information automatically and effectively, without

answering the call yourself.

11-1

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

NOTICE

Your Message Manager Plus and Standard Message Manager combined have a total capacity

of 30 minutes of voice messages or up to 50 pages of fax messages. The memory is a flexible

dynamic memory, so when you use a combination of Voice-on-Demand and Personal Mailbox,

the memory will be used on a first come, first served basis. Although the Voice-on-Demand

function allows you to enter message numbers from 01 to 50, you are still limited by the 30

minutes or up to 50 page total capacity. The flexibility of numbers will let you categorise

your messages with a numbering system. For example: 01:"directions to your office", 10 -

19: "product information", 20 -24: "price lists", 30 - 33: "sale events", etc..

FOR YOUR INFORMATION

Application examples of Voice-on-Demand feature

For smaller-scale business stores or offices:

Using the Voice-on-Demand, you can store

•

your new product news in memory box 01,

your price information in memory box 02,

your shipment schedule in memory box 03, and

the lineup of all your product family in memory box 04.

To set up Voice-on-Demand, verbally record the Guidance OGM 1 and Guidance OGM 2

and turn on the Message Manager Plus.

When customers call you, the recorded Guidance OGM 1 and 2 will allow them access to

the memory boxes containing the information they want. The customers can extract

information as a voice message, even if no one is present in your office. It means that the

fax machine automatically answers your customers’ calls.

What the Personal Mailbox Does

The personal mailbox feature allows callers to enter a confidential fax or voice message

into the selected one out of five personal mailboxes (compartments).

Each of those personal mailboxes can be accessed only with a pre-determined password, so

that even if the fax machine is used by more than one person, this feature helps protect the

privacy of the users.

You must use the password to extract a confidential fax or voice message from your mailbox

when you call from a remote fax machine.

FOR YOUR INFORMATION

Application Examples of Personal Mailbox

For smaller-scale business stores or offices:

In a business office where sales persons work out of the office, assign personal mailbox 01

to Mr. A, 02 to Mrs. B, 03 to Ms. C, ... Customers with orders or inquiries can gain direct

access to the appropriate person for a quicker response.

For residential users:

At home, assign personal mailbox 01 to Father, 02 to Mother, 03 to Daughter, 04 to Son, ....

That way, all family member’s messages will be organised in a group for each person, for

quick and easy retrieval.

11-2

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

How the Caller Gains Access to theVoice-on-Demand Memory Boxes

or Personal Mailboxes

Callers can easily gain access to Voice-on-Demand memory box or Personal Mailbox while

being guided by the 1st and 2nd Guidance OGMs below.

Your Setting up Procedure

Caller Access Route

Incoming Call

Setting up Step 4

Turning on the Message Manager Plus

(see page 11-14).

1st Guidance OGM

(for Message Manager Plus)

Setting up Step 3

02*

01*

Recording a 1st Guidance OGM* for

Message Manager Plus

2nd Guidance OGM

(see page 11-12).

for

Voice-on-

Mailbox

OGM

Demand

OGM

Setting up Step 2

Recording a 2nd Guidance OGM** for

each, Voice-on-Demand or personal

mailbox

01*

02*

03*

04*

05*

01*

02*

49* 50*

(see page 11-8).

5 mailbox

compartments

50 memory

boxes

(for fax/voice (for voice

ICM) Information)

Setting up Step 1

Storing information in the memory

boxes

Step 1a: For Voice-on-Demand

Recording voice information

in a memory box

(see page 11-4).

Step 1b: For Personal Mailbox

Setting up a password and

recording

personal

mailbox OGM for the

mailbox

(see page 11-6).

11-3

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

FOR YOUR INFORMATION

* 1st Guidance OGM: (Message Manager Plus Outgoing Message)

When the call is connected to your fax machine, the 1st Guidance OGM will tell the caller

that he/she should press 01*or 02*for access to the 2nd Guidance OGM for Voice-on-

Demand or mailbox, after the OGM.

The OGM also will tell that callers can leave voice messages or fax messages by pressing

the remote activation code after the OGM.

** 2nd Guidance OGM: (Voice-on-Demand, Mailbox Outgoing Message)

Next, the 2nd Guidance OGM will tell the caller the titles of information stored and their

memory box numbers. For the mailbox, it will tell the assigned persons’ names and mailbox

numbers.

Access to the Target Memory Box:

The caller can gain access to a memory box following the instructions of the 2nd Guidance

OGM. For the mailbox, the caller can record his/her fax or voice message into the target

mailbox after checking the name of the person assigned to that mailbox by the personal

mailbox OGM.

B) SETTING UP THE VOICE-ON-DEMAND

Setting up Step 1a: for Voice-on-Demand

Recording/Erasing/Playing Voice Information in a Memory Box

Recording Voice Information in a Memory Box

“Voice information” is the outgoing voice message you are recording in a memory box as a

selection available for your callers to hear.

Record voice information for the callers as follows:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

4.VOICE INFO

2. Press 9.

3. Press 4.

4. Press Set.

VOICE NO.:_

5. Use the number keys to enter the

desired memory box number.

Example: 14

VOICE NO.:14

REC/ERASE/PLAY?

6. Press Set.

11-4

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

7. Press Record and then pick up the

RECORD OGM:00/20

handset.

8. Record a message no longer than 20

RECORD OGM:15/20

seconds.

9. Press Stop.

PLAYING OGM

The machine automatically will play

back the recorded message.

10. To record more messages, return to

VOICE NO.:_

step 4 above.

To exit, press Stop.

Erasing Voice Information in a Memory Box

You can erase the voice information you have previously recorded in the memory boxes.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

REC/ERASE/PLAY?

ERASE OGM?

7. Press Erase in step 7 of the above

procedure.

1.YES 2.NO

9. Press 1 then the machine will erase

the voice information you recorded

in memory box 14.

The machine status will return to

step 6 above.

REC/ERASE/PLAY?

NOTICE

If you modify or erase the stored voice information, be sure to make any necessary changes

in the related guidance OGMs (see Setting up Step 2 and 3).

11-5

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

Playing Voice Information in a Memory Box

To check the outgoing voice messages you have recorded previously in the memory boxes

you can play back your voice information.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

REC/ERASE/PLAY?

PLAYING OGM

7. Press Play in step 7 of the above

procedure.

The machine will play back your

voice information stored in memory

box 14.

The machine status will return to

step 4 above.

VOICE NO.:_

NOTE: You can change the speaker volume pressing Mode and Resolution. (See chap. 7).

C) SETTING UP THE PERSONAL MAILBOX

Setting up Step 1b: for Personal Mailbox

Setting up a Password and Recording a Personal Mailbox OGM for the Mailbox

Set up a password and record a personal mail box OGM for the callers. Five mailboxes are

available. Fax messages will be received into each memory box and will not be printed

unless the owner of the memory box prints it intentionally.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

3.MAIL BOX

2. Press 9.

3. Press 3.

4. Press Set.

BOX NO.:01

SELECT { } & SET

BOX NO.:02

5. Press Z(left arrow) or X(right

arrow) to show the target mailbox

number.

Example : 02.

11-6

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

6. Press Set.

PASSWORD:XXXX

7. Enter the desired 4-digit code as your

password.

Example: 1768.

PASSWORD:1768

REC/ERASE/PLAY?

8. Press Record and then pick up the

handset.

RECORD OGM:00/20

9. Record a personal mailbox OGM.

RECORD OGM:15/20

The OGM should tell callers your

name and that the machine can

receive either voice or fax

messages. (For a message example,

see the next page.)

10.Press Stop.

PLAYING OGM

The machine automatically will play

back the recorded message.

The machine status will return to

step 4 above. You can continue and

enter the next password and personal

BOX NO.:02

mailbox OGM.

SELECT { } & SET

Changing a Password

You can change the password that you have stored before.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

BOX NO.:02

6. When you press Set in step 6 in the

above procedure, the display will ask

you if you wish to change the pre-

determined password or not.

PASSWORD:XXXX

1.CHANGE 2.QUIT

PASSWORD:XXXX

7. Press 1.

11-7

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

8. Enter your old password that you

PASSWORD:1768

have stored.

Example: 1768.

- If you enter a wrong password, the

machine will beep. Enter the

correct password again.

PASSWORD:1769

(

)

- If you enter wrong passwords for

3 times, the machine will return

to the date and time display

automatically.

09/12 15:27 FAX

- If you enter the correct password,

the display will ask you to enter a

new password.

PASSWORD:XXXX

9. Enter the 4-digit code as your new

password.

PASSWORD:2001

Example: 2001.

10. Press Set.

REC/ERASE/PLAY?

11. Press Stop.

Message Example

For Personal Mailbox assigned to Michael Storm:

Hi. This is Michael Storm. If you have a confidential message for me, please record it after

the beep. If you wish to send a fax, press the start button after the beep. Thank you.

Setting up Step 2: Recording/Erasing/Playing the 2nd Guidance OGM

for each Voice-on-Demand and Personal Mailbox

The 2nd Guidance OGM is the second outgoing message your callers will hear after they

have chosen either voice-on-demand or personal mailbox. It must list the access numbers

and identifying name of each compartment within that group (for example, within the voice-

on-demand group.).

It also must tell callers that he/she can retrieve several voice-on-demand files at once during

the same call by entering the two- digit box number continuously with *at the end of the

commands.

Recording an OGM

Have you stored or recorded the messages you want for your callers? If you have, then,

record a 2nd Guidance OGM for each voice-on-demand or personal mailbox you have

already set up.

11-8

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

2.OGM

2. Press 9.

3. Press 2.

4. Press Z(left arrow) or X(right

MSG MGR PLUS

SELECT { } & SET

MAIL BOX

arrow) key to show the target OGM.

Example: MAIL BOX.

Pressing the X key will cycle

forward through “MAIL BOX”,

“VOICE ON DEMAND” and

“MSG MGR PLUS”.

VOICE ON DEMAND

(

)

(Do not select “MSG MGR PLUS”

here, since it is for a guidance

OGM described in Setting up Step

3.)

5. Press Set.

REC/ERASE/PLAY?

RECORD OGM:00/50

RECORD OGM:15/50

6. Press Record and then pick up the

handset.

7. Record a message no longer than 50

seconds.

The recorded message is played automatically.

11-9

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

Message Example

2nd Guidance OGM for the voice-on-demand:

“This is voice-on-demand. Enter 01*for our product information, enter 02*for price

information and 03*for our shipment schedule. To order our products, use our personal

mailbox service on this same line. Thank you for calling.”

2nd Guidance OGM for the mailbox:

“Thank you for your call. If you want to leave a confidential fax or voice message, after the

beep press: 01*for Mr. A’s mailbox, 02*for Mr. B’s mailbox, and 03*for Mr. C’s mailbox.”

Erasing an OGM

You can erase the 2nd level OGMs you have recorded.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

2.OGM

2. Press 9.

3. Press 2.

MSG MGR PLUS

SELECT { } & SET

MAIL BOX

4. Press Z(left arrow) or X(right

arrow) key to select the type of OGM

to be erased among MAIL BOX or

VOICE ON DEMAND.

Example: MAIL BOX.

5. Press Set.

REC/ERASE/PLAY?

ERASE OGM?

6. Press Erase.

1.YES 2.NO

7. Press 1.

The machine will erase the mailbox

OGM.

The machine status will return to

step 5 above.

REC/ERASE/PLAY?

11-10

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

Playing an OGM

To confirm the OGMs you have recorded, you can play back the 2nd guidance OGMs.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

2.OGM

2. Press 9.

3. Press 2.

MSG MGR PLUS

SELECT { } & SET

VOICE ON DEMAND

4. Press Z(left arrow) or X(right

arrow) key to select the type of OGM

to be played either MAIL BOX or

VOICE ON DEMAND.

Example: VOICE ON DEMAND.

5. Press Set.

REC/ERASE/PLAY?

PLAYING OGM

6. Press Play.

The machine will play back the

voice-on-demand OGM.

The machine status will return to

step 3 above.

VOICE ON DEMAND

SELECT { } & SET

NOTE: You can change the speaker volume pressing Mode and Resolution. (See chap. 7).

11-11

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

Setting up Step 3: Recording/Erasing/Playing the 1st Guidance OGM

(Message Manager Plus OGM)

You will record the 1st Guidance OGM. It is the first outgoing message your callers will

hear. It must tell them to select the option for either Voice-on-Demand or Personal Mailbox.

Recording the Message Manager Plus OGM

Have you finished Setting up Steps 1 and 2? If so, you are ready to record the 1st guidance

OGM.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

2.OGM

2. Press 9.

3. Press 2.

MSG MGR PLUS

SELECT { } & SET

MSG MGR PLUS

4. Make sure that “MSG MGR PLUS”

is displayed.

If not, press Z(left arrow) or X

(right arrow) key to show “MSG

MGR PLUS”

5. Press Set.

REC/ERASE/PLAY?

RECORD OGM:00/50

RECORD OGM:15/50

6. Press Record and then pick up the

handset.

7. Record a message.

The recorded message is played automatically.

11-12

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

Message example

This is ABC Company. At the moment, we cannot answer your call. If you wish to leave a

confidential message for one of us, enter 01*. You can leave a voice message after the beep

or send a fax message by entering *51 after the beep; (see chap. 7). If you want to listen to

our product information on the phone, enter 02*. Thank you for your call.

Erasing the Message Manager Plus OGM

KEYS TO PRESS

THE DISPLAY WILL SHOW:

REC/ERASE/PLAY?

ERASE OGM?

6. Press Erase in step 6 in the above

procedure.

1.YES 2.NO

7. Press 1 then the machine will erase

the Message Manager Plus OGM.

The machine status will return to

step 5 above.

REC/ERASE/PLAY?

Playing the Message Manager Plus OGM

KEYS TO PRESS

THE DISPLAY WILL SHOW:

REC/ERASE/PLAY?

PLAYING OGM

6. Press Play in step 6 in the above

procedure.

The machine will play back the

Message Manager Plus OGM.

The machine status will return to

step 3 above.

MSG MGR PLUS

SELECT { } & SET

NOTE: You can change the speaker volume pressing Mode and Resolution. (See chap. 7).

11-13

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

Setting up Step 4:Turning on the Message Manager Plus

Have you finished Setting up Steps 1 through to 3? If so, you are at the final step to turn on

the Message Manager Plus.

At any time, you can prevent callers from accessing your memory boxes for voice-on-

demand and personal mailbox by turning this menu to OFF.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

9.SETUP MM PLUS

1.MSG MGR PLUS

MSG MGR PLUS:OFF

SELECT { } & SET

MSG MGR PLUS:ON

2. Press 9.

3. Press 1.

4. Press Set.

5. Press Z(left arrow) or X(right

arrow) key to turn on the MSG MGR

PLUS.

6. Press Set.

1.MSG MGR PLUS

7. Press Stop to exit.

D) LISTENING TO ICMs (Incoming Messages)

Listening to the ICMs in the Personal Mailboxes

Look at the display to check whether your machine has received any ICMs. If the display

shows the current date and time, no ICM (no voice or fax message) has been received.

If the display shows these alternately:

MAIL BOX:1 345

VOICE:02 DOC:09

This means that mailboxes 1, 3, 4, and 5 contain personal ICMs.

The second line shows that the standard Message Manager has stored two voice messages

and nine fax messages in total.

To listen to the ICMs recorded in your personal mailbox, you will need to enter your pre-

registered password.

If the ICM you have is a fax message, it will be printed; if the ICM you have is a voice

message, it will be played back.

11-14

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

KEYS TO PRESS

THE DISPLAY WILL SHOW:

MAIL BOX:1 345

VOICE:02 DOC:09

BOX NO.:01

1. While holding down Shift, press

Play.

SELECT { } & SET

BOX NO.:03

2. Press Z(left arrow) or X(right

arrow) key to select your own

personal mail box number.

Example: 03.

3. Press Set.

PASSWORD:XXXX

PASSWORD:1768

4. Use the number keys to enter your

pre-determined 4-digit password.

(See Setting up Step 1c.)

Example: 1768.

5. Press Set or wait 2 seconds.

MESSAGE 01/08

PRINTING

The machine will start playing the

recorded voice ICMs in the order

they were received.After playing all

of them it will print the faxes you

received.

In the example shown on the right,

08 means that mailbox 03 contains

eight ICMs and 01 means that the

first voice ICM is being played back

now.

To go to the next ICM or to return to

the previous ICM during playback,

press Z(left arrow) or X(right

arrow) key, respectively.

NOTE: You can change the speaker volume pressing Mode and Resolution. (See chap. 7).

11-15

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

Retrieving the ICMs (Incoming Messages) in the Personal Mailbox

Remotely

You can retrieve the voice/fax ICMs (incoming messages) remotely:

1. Pick up the handset of a remote touch tone fax machine.

2. Dial your fax machine’s number.

3. When your fax machine answers with a Message Manager Plus OGM, immediately

enter the access command 01*to access the Personal Mailbox.

4. When you hear the general Personal Mailbox OGM, enter your Personal Mailbox number.

Example: 03*

5. When you hear your Personal Mailbox OGM, enter your 4-digit Password number.

Example: 1768

If no fax/voice ICM is stored in the mailbox, the line will be disconnected automatically.

6. You will hear the recorded voice ICMs through the handset of your remote fax machine,

in the order they were received.

7. After playing all the voice ICMs, you may hear your fax machine through the handset

responding with a fax tone. Then press Start.

8. Replace the handset.

9. Your remote fax machine will print the fax messages.

Recording a Memo in Personal Mailbox on the Machine

You can record a Personal Mailbox incoming message on the fax machine by pressing Shift

and Record. Do the following steps to leave a message for a family member or colleague in

their personal mailbox.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. While holding down Shift, press

Record.

BOX NO.:01

SELECT { } & SET

BOX NO.:02

2. Press Z(left arrow) or X(right

arrow) key to select the target

personal mailbox number.

Example: 02.

3. Press Set.

REC.MEMO:00/40

REC.MEMO:15/40

4. Speak into the microphone and

record a message up to 20 seconds.

11-16

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

5. Press Stop.

VOICE:00 DOC:00

MAIL BOX: 2

Erasing ICMs (Incoming Messages) from the Personal Mailboxes

You can erase the voice ICMs recorded in your personal mailbox, one by one or all at one

time.

If you want to erase them one by one while playing them back, see “Erasing Voice ICMs

One by One” below.

If you want to erase all voice and/or fax massages at one time, see “Erasing all of the fax/

voice ICMs at one time.” Fax ICMs recorded in your personal mailbox cannot be erased

one by one.

Erasing Voice ICMs One by One

KEYS TO PRESS

THE DISPLAY WILL SHOW:

MAIL BOX:1 345

VOICE:02 DOC:09

BOX NO.:01

1. While holding down Shift, press

Play.

SELECT { } & SET

BOX NO.:03

2. Press Z(left arrow) or X(right

arrow) key to select your own

personal mail box number.

Example: 03.

3. Press Set.

PASSWORD:XXXX

PASSWORD:1234

4. Use the number keys to enter your

own 4-digit password.

Example: 1234.

5. Press Set or wait 2 seconds.

The machine will begin playing the

recorded voice ICMs in the order

you received them.

MESSAGE 01/08

11-17

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for FAX 1030 Plus)

6. Erase the message either during or

ERASE THIS MSG?

immediately after playback by

pressing Erase.

1.YES 2.NO

7. Press 1.

MESSAGE 01/07

The machine will erase that message

and go to the next ICM.

Erasing All of the Doc/Voice ICMs at One Time

It is not possible to erase a single fax message, you can only erase them all or none of them.

(See this page “Erasing All of the Fax/Voice ICMs at One Time.”)

If you choose to erase all the fax messages, your fax machine will automatically print any

fax messages that have not been printed and that have been retrieved remotely, before it

erases them from the memory.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

MAIL BOX:1 345

VOICE:02 DOC:09

BOX NO.:01

1. While holding down Shift, press

Erase.

SELECT { } & SET

BOX NO.:03

2. Press Z(left arrow) or X(right

arrow) key to select your own

personal mailbox number.

Example: 03.

3. Press Set.

PASSWORD:XXXX

PASSWORD:9999

4. Use the number keys to enter your

own 4-digit password.

Example: 1234

5. Press Set and wait 2 seconds.

ERASE ALL VOICE?

SELECT { } & SET

11-18

Download from Www.Somanuals.com. All Manuals Search And Download.

MESSAGE MANAGER PLUS SETTINGS (Only for 1030 Plus) - CHAPTER 11

6. Press Z(left arrow) or X(right

ERASE ALL DOC?

arrow) to select whether you want

to erase all voice messages

(VOICE), all document messages

(DOC), or all messages (MSG).

Example: DOC.

7. Press Set.

ERASE ALL DOC?

1.YES 2.NO

8. Press 1.

The machine will erase all of the Fax

ICMs stored in your personal

mailbox.

11-19

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION

Chapter 12. HOW TO USE THE COPY FUNCTION

Making a Single Copy

Use this function to make a single copy. (Only for FAX 1020 Plus)

Select Auto Reduction (AUTO) if you want to reduce the size of the original, regardless of

its size, to the size of the recording paper. To enlarge or reduce a document, select one of

the enlargement/reduction ratios: 150%, 125%, 120%, 93%, 87%, 75% or 50%. If you

want to reproduce the same size, select 100%.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents face down into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

NO.OF COPIES:01

ENTER & COPY KEY

NO.OF COPIES:01

2. Press Copy.

3. Press Set or just wait for 5 seconds.

If you don^’t want to enlarge or

reduce, go to Step 5.

(Only for FAX 1020 Plus)

ELG/RDC:AUTO

4. Press Z (left arrow) or X (right

arrow) to choose the setting.

SELECT {} & COPY

ELG/RDC: 93%

- If you wantAuto Reduction, select

“AUTO”.

- If you want to reproduce the same

size, choose 100%.

- For Fixed Enlargement or

Reduction, choose one of the

following settings: 150%, 125%,

120%, 93%, 87%, 75% or 50%.

Example: 93%

5. Press Copy.

12-1

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION - CHAPTER 12

Helpful Hints

1. Set the resolution to either PHOTO or S.FINE, when making copies without enlargement/

reduction. If you select STANDARD or FINE, the resolution will automatically default to S.FINE.

2. When you want to change the resolution for each page, you can use Function menu 1-5 (see

chap. 6) to set the resolution for each page.

3. When you want to make a copy, make sure the text or image on the original document is not too

close to the edge. Your fax machine cannot read anything closer than 4 mm (1/8 inch) from the

edge.

4. Do not pull on the paper while copying is in progress. This may distort the copied image and

damage your machine.

5. When making copies with enlargement/reduction, set the resolution to either PHOTO or S.FINE.

If you select STANDARD or FINE, the resolution will automatically default to FINE.

NOTE: Original documents should be straight, non wrinkled, to be fed correctly. Otherwise

the documents may jam in the machine occasionally.

Making Multiple Copies

There are two ways to make multiple copies on your fax machine. The first is the stacking

method, this will make a number of copies of page one, a number of copies of page two and

so on. These will all be stacked on top of each other. The second method is the sorting or

collating method. This is when the fax machine scans the entire document and then makes

1 copy of page 1, 2, 3, 4 in order. Then makes a second copy of 1, 2, 3, 4 until a total of a

number of copies has been made.

(Stacking)

(Sorting)

Stacking Multiple Copies

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Place the documents face down into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

NO.OF COPIES:01

ENTER & COPY KEY

2. Press Copy.

12-2

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION

3. Enter two digits for the number of

copies you want using the number

keys (Max. 99 copies).

NO.OF COPIES:05

Example: 05.

4. Press Set or just wait for 5 seconds.

(Only for FAX 1020 Plus)

ELG/RDC:AUTO

5. Press Z (left arrow) or X (right

arrow) to choose the setting.

- If you wantAuto Reduction, select

“AUTO”.

- If you want to reproduce the same

size, choose 100%.

SELECT {} & COPY

ELG/RDC: 93%

- For Fixed Enlargement or

Reduction, choose one of the

following settings: 150%, 125%,

120%, 93%, 87%, 75% or 50%.

Example: 93%

6. Press Copy.

7. The machine begins copying.

Making Sorted Copy

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents.

FAX: NO. & START

COPY: PRESS COPY

SORT COPIES:01

ENTER & COPY KEY

SORT COPIES:05

2. Press Sort.

3. Enter two digits for the number of

copies you want using the number

keys (Max. 99 copies).

Example: 05

4. Press Set or just wait for 5 seconds.

12-3

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION - CHAPTER 12

(Only for FAX 1020 Plus)

ELG/RDC:AUTO

5. Press Z (left arrow) or X (right

arrow) to choose the setting.

SELECT {} & COPY

ELG/RDC: 93%

- If you wantAuto Reduction, select

“AUTO”.

- If you want to reproduce the same

size, choose 100%.

- For Fixed Enlargement or

Reduction, choose one of the

following settings: 150%, 125%,

120%, 93%, 87%, 75% or 50%.

Example: 93%

6. Press Copy.

7. The machine begins copying.

NOTE: 1. When making Multiple Copies, do not let the receiving tray become overstacked.

Remove the copied paper from the receiving tray frequently.

2. When making Multiple Copies, make sure there is enough recording paper in

the machine.

FOR YOUR INFORMATION

What to Do When You Get a “MEMORY FULL” Message while Making Copies

If you are using the stacking method, press Stop. If you are using the sorting method, press

Copy to copy the portion that is in the memory, or press Stop to cancel.

Making Reduced and Enlarged Copies (Only for FAX 1030)

Use this function to make reduced or enlarged copies of a document. SelectAuto Reduction

(AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the

recording paper. To enlarge or reduce a document, select one of the enlargement/reduction

ratios: 150%, 125%, 120%, 93%, 87%, 75% or 50%.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Insert the documents face down into

the feeder.

FAX: NO. & START

COPY: PRESS COPY

12-4

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION

KEYS TO PRESS

THE DISPLAY WILL SHOW:

2. Press Enlarge/Reduce.

ELG/RDC:AUTO

SELECT {} & COPY

ELG/RDC: 93%

3. Press Z (left arrow) or X (right

arrow) to choose the setting.

- If you wantAuto Reduction, select

“AUTO”.

- If you want to reproduce the same

size, choose 100%.

- For Fixed Enlargement or

Reduction, choose one of the

following settings: 150%, 125%,

120%, 93%, 87%, 75% or 50%.

Example: 93%

4. Press Copy or Sort, if you want

NO.OF COPIES:01

SORT COPIES:05

ENTER & COPY KEY

NO.OF COPIES:05

SORT COPIES:05

sorted copies.

(

)

5. Enter two digits for the number of

copies you want using the number

keys (Max. 99 copies).

Example: 05

6. Press Copy.

7. The machine begins copying.

NOTICE

•

When enlarging, any portion that extends outside the edge of the recording paper will

be cut off.

12-5

Download from Www.Somanuals.com. All Manuals Search And Download.

HOW TO USE THE COPY FUNCTION - CHAPTER 12

12-6

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS

Chapter 13. PRINTING REPORTS AND LISTS

You can print the following lists and reports under function item 3. PRINT REPORTS.

Level one

function

Level two

function

Content

Chapter

The Print Journal lets you know whether

transmissions and incoming faxes were re-

ceived.

1. PRINT JOURNAL

Thisisalistofthenamesandnumbersthatare

storedinOne-TouchandSpeed-Dialmemory

printedinOne-TouchandSpeed-Dialnumber

order.

2. QUICK-DIAL

3. TEL. INDEX

The same as the Quick Dial list printed in

alphabetical order.

This allows you to check the Cover

Page format.

4. COVERPAGE

Used to check the Call Back message format.

5. CALLBACK MSG.

3.PRINT REPORTS

The settings for FUNCTION 5 to 8 (USER

OPTIONS, TEL OPTIONS, SETUP SYS-

TEM, REMOTE FAX OPT (only for FAX

1020 Plus) SET UP TAD and SET UP MM

PLUS (only for FAX 1030 Plus) are printed

here.

6. SYSTEM SETUP

You can set up whether the Transmission

Verification Report will be printed after all

faxes you send.

7. XMIT REPORT

ON/OFF

The addressee and the amount of occupied

memory for items stored in the memory are

printed here.

8. MEMORY STATUS

You can review calls you received by check-

ing this list.

9. CALLER ID

Other Reports

The following reports are printed automatically, for your information.

Help List (By pressing Help on the control panel.)

Power Failure Report (also prints after initial power up.)

Polled Report

Delayed Transmission Report

Broadcast Report

Sequential Polling Report

13-1

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS - CHAPTER 13

How to Print Reports and Lists

All the reports and lists may be printed as follows:

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

2. Press 3.

1.TEMP.SETTINGS

3.PRINT REPORTS

1.PRINT JOURNAL

PRESS START KEY

PRINTING

3. Press the number of the level two

function you wish to print.

Example: 1.PRINT JOURNAL.

4. Press Start.

Journal Period

A journal (activity report) can be printed at certain intervals that you specify. You have a

choice of setting the journal period to “OFF”, “1 hours”, “3 hours”, “6 hours”, “12 hours”,

“24 hours”, “2 days”, “4 days”, or “7 days”. The activity report will provide a list of all

outgoing and incoming faxes (up to 30) during that period. The initial setting is “OFF”.

Even if you set the journal period to OFF, the machine always records the latest 30 transactions

of outgoing & incoming faxes. So you can check them by printing the journal manually

(Menu 3-1).

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

7.SETUP SYSTEM

3.JOURNAL PERIOD

JOURNAL:OFF

2. Press 7.

3. Press 3.

SELECT { } & SET

13-2

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS

4. Press Z (left arrow) or X (right

arrow) to choose the setting.

Example: EVERY 2 DAYS.

If you select seven days, you should

choose the base day of the week.

5. Press Set.

EVERY 2 DAYS

START AT:00:00

START AT:19:45

6. Enter the time to print in 24-hour

format using the number keys.

Example: 19:45 (7:45P.M.).

7. Wait for two seconds.

3.JOURNAL PERIOD

8. Press Stop to exit.

JOURNAL

TIME : 09/12/1997 19:45

DATE TIME FAX NO./NAME

09/12 10:00 BROTHER BOSTON

DURATION PAGE(S) RESULT COMMENT

04:23 20 CV CA OK

09/12 10:10 NJ OFFICE

00 00

BUSY

09/12 14:53 BROTHER BOSTON

48 01 CV CA OK

TX ECM

CV : COVERPAGE

CA : CALL BACK MSG

POL: POLLING

RET: RETRIEVAL

Note : “TX” means Transmit, “RX” means Receive.

COMMENTS WILL INCLUDE :

•

TX means your machine sent a fax message when it was polled or called.

RX means your machine received a fax message either by the usual method or by

polling .

13-3

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS - CHAPTER 13

Printing the Quick Dial List

You can print a list of all One-Touch numbers and Speed-Dial numbers.

QUICK-DIAL LIST

TIME : 09/12/1997 15:25

ONE-TOUCH DIAL

NUMBER FAX/TEL NUMBER

DESTINATION

GROUP

*01

*02

*03

*04

*05

*06

*07

61-2018285881

234-5678

334-5566

FAX

TEL

FAX

AUSTRIAN OFFICE

ABC COMPANY

HEAD OFFICE

14155551212

FAX

NJ OFFICE

*24

(Example shown is for FAX 1020 Plus)

SPEED-DIAL

NUMBER FAX/TEL NUMBER

DESTINATION

GROUP

#01

#02

#03

#04

#05

5892786

1234567

03-256-1121

F/T

FAX

TEL

BROWNE M.

W. COMPANY

TOKYO OFFICE

5555151

AUCKLAND

#06

#07

#08

#09

#10

#11

#12

#13

#36

(Example shown is for FAX 1020 Plus)

13-4

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS

Transmission Verification (Xmit) Report

Set the Transmission Verification Report to ON or OFF. The initial setting is OFF.

OFF: Report will be printed if transmission errors occur.

ON: Report will be printed every time a fax message is sent correctly or an error

occurs.

KEYS TO PRESS

THE DISPLAY WILL SHOW:

09/12 15:25 FAX

1. Press Menu.

1.TEMP.SETTINGS

3.PRINT REPORTS

7.XMIT REPORT

2. Press 3.

3. Press 7.

XMIT REPORT:OFF

SELECT { } & SET

XMIT REPORT:ON

7.XMIT REPORT

4. Press Z (left arrow) or X (right

arrow) to choose the setting.

Example: ON.

5. Press Set.

6. Press Stop to exit.

TRANSMISSION VERIFICATION REPORT

TIME : 09/12/1997 15:25

DATE,TIME

FAX NO./NAME

DURATION

09/12 15:24

SWISS OFFICE

00:00:45

PAGE(S)

COVERPAGE

STANDARD

ECM

RESULT

MODE

13-5

Download from Www.Somanuals.com. All Manuals Search And Download.

PRINTING REPORTS AND LISTS - CHAPTER 13

Memory Status List

This list will show you the addressee and amount of occupied memory for items stored in

the memory such as delayed transmissions and polled waiting. You will see the combined

total of stored fax messages for retrieval. The available memory is expressed as percentage

of remaining memory.

MEMORY STATUS LIST

TIME : 09/12/1997 15:25

NAME : BROTHER

FAX : +44-555-5444

TEL : +44-555-5444

VOICE

DATE

STIME S

01 INCOMING MESSAGE

02 INCOMING MESSAGE

01 MEMO

: 09/12/199710:15

: 09/12/199714:20

: 09/12/199712:45

: 09/12/199713:15

Your fax machine has re-

ceived 4 TAD messages.

}

02 MEMO

OUTGOING MESSAGE

03 VOICE ON DEMAND

01 02 03

You use 3 memory boxes

(from box 01 to 03) to store

voice-on-demandinforma-

tion.

10%

MEMO MANAGER

12 SCHEDULES

You set 12 scheduled ap-

pointment reminders.

STORED FAXES FOR RETRIEVAL

You received two FAX

messages :

(A) When the fax came in

DATE

S TIME S

RECEIVED FROM

# OF PAGES

MESSAGE 01

MESSAGE 02

: 09/12/199712:00 0528242787

: 09/12/199714:42 5892786

NO.01

NO.02

}

(B) The sending

10%

(A)

(B)

party’s number

MAIL BOX

DATE

S TIME S

RECEIVED FROM

# OF PAGES

01%

This shows that Personal

Mailbox 01 has received a

VOICE message.

BOX01

VOICE

: 09/12/199716:51

}

MEMORY USED FOR FAX FEATURES

TIME

DESTINATION

# OF PAGES

01 10%

02 05%

02 12%

24%

This shows that you have

three items in the fax's

memory for timer, polling

TIMER

1) 23:45 (BROADCAST)

REDIAL WAITING

POLLING WAITING

ECM

BROTHER BOSTON

}

and redial transmissions.

FAX FORWARD NUMBER

18005551234

This shows the Fax For-

warding number.

MEMORY AVAILABLE

FREE

18%

This shows the amount of

available memory.

( Example shown is for FAX 1030 Plus)

13-6

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING

Chapter 14. REGULAR MAINTENANCE AND

TROUBLESHOOTING

Regular Maintenance

You can keep your fax machine in optimum condition by cleaning it on a regular basis.

Avoid using thinners or other organic solvents to clean the machine and do not use any

water.

■ Clean the Printer

1. Unplug the telephone line and then the power cord.

When you reconnect these lines later, make sure to connect the power cord first, then the

telephone line.

2. Press the OPEN button of the top cover and open it up.

3. Take out the printing cartridge.

4. Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and wipe the print

head and metal parts shaded in grey, shown in the illustration.

5. Install the printing cartridge.

6. Press both edge of the top cover until it clicks and close the top cover.

NOTE: You will hear a warning sound when you open the top cover. Press Stop to stop the

sound.

Print Head

14-1

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING - CHAPTER 14

■ Clean the scanner

1. Unplug the telephone line and then the power cord.

When you reconnect these lines later, make sure to connect the power cord first, then the

telephone line.

2. Open the front cover.

3. Lift the two release lever of the white roller. (Released roller)

4. Lift the two release levers of the white roller.

5. While the bar is lifted, wipe it and the scanner cover glass with small bit of lint-free

cloth moistened with Isopropyl alcohol.

6. Press down both levers until the roller is locked into place. (Roller locked)

7. Close the front cover.

CAUTION

•

Do not wipe the front cover with alcohol. It can damage the casing.

Make sure the release lever is locked when closing the front cover. Failure to do so

could result in the lever being broken.

Front Cover

Release levers

Helpful Hints

If the scanner and the print head are dirty, the quality of the transmission, reception and copy

images becomes degraded. Use the above procedure, therefore, to clean these parts frequently.

14-2

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING

Paper Jams

Your fax machine will sound an alarm if the document jams while going through the feeder

or if the recording paper becomes stuck.The display will show “DOCUMENT JAM” or

“CHECK PAPER”.

Fixing a Document Jam

1. Open the front cover.

2. Lift the two release levers of the white roller. (Roller released)

3. Pull the document toward the front of the fax machine.

4. Put the levers back. (Roller locked)

5. Close the front cover.

6. Press Stop.

CAUTION

•

Pull the jammed document toward the front. Do not pull the document from the feeder.

Make sure the release lever is locked when closing the front cover. Failure to do so

could result in the lever being broken.

Front Cover

14-3

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING - CHAPTER 14

Fixing a Recording Paper Jam

1. Open the recording paper cover and remove the paper in the feeder.

2. Press the OPEN button on the top cover and open it up.

3. Pull the jammed paper toward the back from the feeder and remove it.

If you can’t, pull the jammed paper toward the front and remove it.

If you cannot see any jammed paper, remove the ribbon cassette and check underneath.

Remove any jammed paper.

4. Close the top cover.

Press the both edges of the top cover and close it until it clicks.

5. Put the recording paper back into the feeder.

6. Close the recording paper cover.

Recording paper

cover

Recording paper

cover

Top cover

14-4

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING

Troubleshooting

Occasionally, you may have a problem with your fax machine or telephone line. If this

happens, your fax machine usually identifies the problem and displays an error message.

Refer to the following list when you see an error message on the display. If additional help

is needed, please contact our Brother dealer for service.

Error Messages

Error messages are listed below in alphabetical order.

The printing cartridge has run out. Replace

the used cartridge with a new one. (See chap.

1.)

CHANGE CARTRIDGE

CHECK PAPER

The machine is out of paper or the paper is

not properly loaded in the paper cassette.

Refill the paper or remove the paper and load

it again.

The scanner is dirty. Clean the scanner.

CLEAN UP SCANNER

COMM.ERROR

You encountered a communications error that

resulted from a poor quality phone line. Try

the call again.

You requested the polling function even

though the machine you called does not have

the polling feature.

CONNECTION FAIL

The top cover was not completely closed.

Please check them.

COVER OPEN

The telephone line was disconnected by the

other party during the communication. Try

calling the other party to see what happened.

DISCONNECTED

14-5

Download from Www.Somanuals.com. All Manuals Search And Download.

REGULAR MAINTENANCE AND TROUBLESHOOTING - CHAPTER 14

Your documents were not inserted properly,

or the documents were not fed properly, or

the documents were too long.

DOCUMENT JAM

Open the control panel and remove the

documents. Then close the control panel,

press Stop and insert the documents again,

adjusting the guides on either side of the

document, and try sending the fax again.

Original documents should be straight, non-

wrinkled, to be correctly fed. Otherwise, the

documents may occasionally jam. Please

refer to page 6-1 for paper types.

Cut the power off. Then contact your Brother

dealer for service.

MACHINE ERROR XX

PRESS STOP KEY

The number you called does not answer or is

NO RESPONSE/BUSY

busy. You also may have reached a number

that is not connected to a fax machine. Check

the number and try again.

The One-Touch key or Speed-Dial number

you pressed has no number assigned to it. You

need to program a phone number. (See chap.

4.)

NOT ASSIGNED

The recording head has overheated. Unplug

the power cord and wait for 30 minutes.

PRINTER FAULT

Try to clean the white bar and the glass under

SCANNER ERROR

the white bar. If you still get the scanner error,

please contact our Brother dealer for service.