Brother Fax Machine FAX 355MC User Manual

FAX 355MC

FAX 375MC

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BrotherNumbers

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so

you can get instant answers to common technical questions and product

information for all Brother products. This system is available 24 hours a

day, 7 days a week. You can use the system to send faxes to any fax

machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your fax machine using this manual,

call our Fax-Back System, and follow the voice prompts to receive faxed

instructions about using the system and an index of Fax-Back subjects.

USA:

1-800-521-2846

From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA Only) has been preprogrammed

on One Touch key

Brother on the World Wide Web

You can find more information about Brother products, from product

specification sheets to Frequently Asked Questions (FAQs), on the World

Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA:

1-888-298-3616

From within Canada: 1-514-685-2040

For Customer Service

USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

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Ordering Accessories and Supplies

For best quality results use only genuine Brother accessories, available at

most Brother retailers. If you cannot find the accessory you need and you

have a Visa, MasterCard, Discover, or American Express credit card, you

can order accessories directly from Brother. (In the USA, you can visit us

online for a complete selection of Brother accessories and supplies available

for purchase.

USA:

1-888-879-3232 (voice)

1-800-947-1445 (fax)

http://www.brothermall.com

From within Canada: 1-800-668-2768 (voice)

Description

Item

98´ Therma Plus Paper “Feels like plain paper”

(2 rolls per box)

6890

98´ Therma Plus Paper “Feels like plain paper”

(4 rolls per box)

6840

Original Document Catch Tray

Documment support

CT-70

UF6820-000

UG1570001 (USA)

UG3565001 (CANADA)

Telephone Line Cord

Telephone Handset

UF6857008

UG3543003

UF0839001

Handset Curled Cord

Owner’s Manual for FAX 355MC/375MC

Optional Multi-Function Link^®/Missing Link^®

software on floppy disks for Windows^®3.1x and

Windows^®95/98

PCI-1

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iii

Notice – Disclaimer of Warranties

(For USA and Canada)

BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,

EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)

MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING

WITHOUT LIMITATION THE IMPLIED WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,

REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES

NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS

REGARDING THE USE OR THE RESULTS OF THE USE OF THE

SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,

RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK

AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS

ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS

NOT PERMITTED BY SOME STATES IN THE USA AND SOME

PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT

APPLY TO YOU.

IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU

FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES

(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,

BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,

AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE

THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN

ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE

SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO

NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE

LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT

BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL

DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS

OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT

(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR

OTHERWISE), WILL BE LIMITED TO $50.

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BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY

A LIMITED WARRANTY

(For USA Only)

This warranty gives you certain rights and

you may also have other rights that may

vary from state to state.

What Brother will do: Brother (or its

Authorized Service Center) will evaluate your

report of a possible defect to determine

whether a defect exists, and if it does exist,

Brother (or its Authorized Service Center) will

repair or (at Brother’s option) replace the

Product with a product that performs the

same functions and performs as well as the

original Product. Brother reserves the right

to supply refurbished or remanufactured

replacement products provided that the

replacement products conform to the

manufacturer’s specifications for new products.

The repaired or replacement product will be

returned to you at no cost.

This warranty is given only to the end-use

purchaser of the accompanying product

(referred to in this warranty as “this

Product”).

What is covered: Brother warrants to you

for the Warranty Period that there are no

defects in the materials, workmanship or

Year 2000 compliance of this Product. The

“Warranty Period” is 90 days from the date

you purchased this product.

What is NOT covered: This warranty is

Exchange Service:

VOID

—

that is, this Product has no

warranty — if: (1) you did not purchase this

Product from an authorized Brother reseller

within the United States, (2) this Product

has been serviced, modified or tampered

with by anyone other than an Authorized

Service Representative of Brother, (3) the

serial number has been modified, defaced or

removed from this Product, (4) this Product

has been abused or damaged, or (5) non

Brother^®-brand or non Brother approved

parts, supplies, or other accessories have

been used with this Product.

Exchange service will expedite, in most

instances by the next business day, the

exchange of your non working Product with

supply refurbished or remanufactured

product that conform to the manufacturer’s

specifications for new products. The supply

refurbished or remanufactured Product you

receive will be covered by the balance of

the limited warranty period remaining on the

original Product, plus an additional thirty (30)

days.

You will keep the replacement

Product that is sent to you and must return

(or be billed up to the cost of a new

product) your original non working product,

which shall become the property of Brother.

You must call Brother Customer Service and

if the representative cannot correct the

product’s malfunction over the telephone and

you elect the exchange service, you must

provide information pertaining to this Product

and you must also provide a valid major

credit card number. Your credit card will be

charged up to the cost of a new Product if:

(i) you do not return your original Product to

Brother within five (5) business days; (ii) the

malfunctions of your original Product are not

covered by the limited warranty; (iii) the

proper packaging instructions are not followed

and has caused damage to the product; or

(iv) the warranty period on your original

What to do if you think your Product is

defective:

Call our Customer Service Hotline at 1-800-

284-4329, or if you suspect a defect in

materials or workmanship in this Product,

you can report it to a Brother Authorized

Service Center. During the Warranty Period,

supply Brother’s representative with a copy

of your dated bill of sale showing that this

Product was purchased within the United

States. For the name of your Brother

Authorized Service Center, call 1-800-521-

2846. After contacting the Brother Authorized

Service Center, you may be required to

deliver or send the Product properly

packaged, freight prepaid, to the Authorized

Service Center together with a photocopy of

your bill of sale.

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BROTHER FACSIMILE 90 DAY REPLACEMENT WARRANTY

A LIMITED WARRANTY

(For USA Only)

Product has expired or has not been

sufficiently validated with a copy of the proof

of purchase (bill of sale). The Brother

Customer Service Representative will ship the

exchange Product with return instructions and

prepaid return airbill. Follow the return

instructions. You must return the original

Product in the same shipping carton in

which the exchanged Product was received

and include a copy of proof of purchase

(bill of sale). Retain your original accessory

This Limited Warranty is the only warranty

that Brother is giving for this Product. It is

the final expression and the exclusive and

only statement of Brother’s obligations to

you. It replaces all other agreements and

under-standings that you may have with

Brother or its representatives.

This Limited Warranty (and Brother’s

obligation to you) may not be changed in

any way unless you and Brother sign the

same piece of paper in which we (1) refer

to this Product and your bill of sale date,

(2) describe the change to this warranty and

(3) agree to make that change.

items and

copy of the return airbill,

signed by the courier.

Limitations:

Repair or replacement as described above is

your sole and exclusive (that is, your only)

remedy if this Product is defective. Brother

is not responsible for damage to or loss of

any equipment, media, programs or data

related to the use of this Product. Except

for that repair or replacement, Brother shall

not be liable for any direct, indirect,

incidental or consequential damages or

specific relief. Because some states do not

allow the exclusion or limitation of

consequential or incidental damages, the

above limitation may not apply to you.

Product Support: Toll-free customer service

and technical support is available for

hardware operational assistance at 1-800-284-

4329. At any time, free technical support in

the form of Frequently Asked Questions,

troubleshooting tips and service center locator

is available through our fax back system at

1-800-521-2846 or Brother’s Internet Web

Site (www.brother.com).

BROTHER INTERNATIONAL CORPORATION

100 SOMERSET CORPORATE BLVD.

BRIDGEWATER, NEW JERSEY 08807-0911

THIS WARRANTY IS GIVEN IN LIEU OF

ALL OTHER WARRANTIES, WRITTEN OR

Please record your model and serial number

and your date and location of Purchase

below for your records. Keep this information

with your proof of purchase (bill of sale) in

case your Product is lost, stolen or requires

service.

Model # ______________________________

Serial #_______________________________

Date of purchase: ______________________

Store where purchased: _________________

Location of store: ______________________

ORAL,

WHETHER

EXPRESSED

AFFIRMATION, PROMISE, DESCRIPTION,

DRAWING, MODEL OR SAMPLE. ANY

AND ALL WARRANTIES OTHER THAN

THIS ONE, WHETHER EXPRESS OR

IMPLIED, INCLUDING IMPLIED WARRAN

TIES OF MERCHANTABILITY AND FITNESS

FOR

PARTICULAR PURPOSE, ARE

HEREBY DISCLAIMED.

Important: We recommend that you keep all

original packing materials, in the event that

you ship this product.

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BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE

LIMITED WARRANTY

(For Canada Only)

Pursuant to this limited warranty of 1 year from the date of purchase for labour and

parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service

Centers, will repair this MFC/Facsimile machine free of charge if defective in material or

workmanship. This Limited Warranty does not include cleaning, consumables (including,

without limitation, print cartridges, print head, toner and drum) or damage caused by

accident, neglect, misuse or improper installation or operation, any damage caused from

service, maintenance, modifications, or tampering by anyone other than a Brother

Authorized Service Representative, or from the use of supplies or consumable items that

are non-Brother products. Operation of the MFC/Facsimile machine in excess of the

specifications or with the Serial Number or Rating Label removed shall be deemed

abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In

order to obtain warranty service, the MFC/Facsimile machine must be delivered or

shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service

Center, together with your Proof of Purchase in the form of a Sales Receipt.

For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on

applicable models) during shipping will cause severe damage to the MFC/Facsimile and

will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)

For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your

print head resulting from packing without the ink cartridges will VOID your warranty.

(Refer to your Operation Manual for proper packaging.)

BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED

INCLUDING,

WITHOUT

LIMITATION,

ANY

IMPLIED

WARRANTIES

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE

EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.

No oral or written information, advice or representation provided by Brother, its

Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create

another warranty or modify this warranty. This warranty states Brother’s entire liability

and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine

to operate properly.

Neither Brother nor anyone else involved in the development, production, or delivery of

this MFC/Facsimile machine shall be liable for any indirect, incidental, special,

consequential, exemplary, or punitive damages, including lost profits, arising from the use

of or inability to use the product, even if advised by the end user/purchaser of the

possibility of such damages. Since some Provinces do not allow the above limitation of

liability, such limitation may not apply to you.

This Limited Warranty gives you specific legal rights and you may also have other

rights which vary from Providence to Providence.

Warranty Service is available at Brother Authorized Service Centers throughout

Canada. For Technical Support or for the name and location of your nearest

Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464.

Internet support: [email protected] or browse

Brother’s Web Site: www.brother.com

Brother International Corporation (Canada) Ltd.

1 Rue Hôtel de Ville

Dollard-Des-Ormeaux, QC H9B 3H6

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vii

Year 2000 Compliant

Brother is addressing the Year 2000 related

issues for all Brother fax machines and

multi-function centers. Our focus is to ensure

that our bundled third party software will

continuetoproperlyprocessdate/timedataafter

January 1, 2000.

Brotherfaxmachinesandmulti-functioncenters

will function properly after January 1, 2000,

provided that all non-Brother hardware,

software and firmware used by our customers

in connection or combination with Brother fax

machines, and bundled software, accurately

exchange

date

data

with

the

Brother products.

Please continue to check our Web page for

updates at http://www.brother.com. All

remedies will be provided to individual

customers via software patches through

software download or from Brother

Customer Service.

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viii

Table of Contents

Introduction

Using This Manual ...................................................................................................... 1

Finding Information .................................................................................................... 1

Test Sheet Procedures (for USA only)..................................................................... 2

About Fax Machines ................................................................................................... 2

Fax Tones and Handshake........................................................................................... 2

ECM (Error Correction Mode) ................................................................................... 3

Control Panel Overview ............................................................................................. 4

FAX 355MC and FAX 375MC ................................................................................... 4

Set Up and

Connections

Caution ........................................................................................................................... 5

Packing List................................................................................................................... 6

Choosing a Location.................................................................................................... 7

Assembly ........................................................................................................................ 7

Load the recording paper ............................................................................................ 7

About Brother Paper ............................................................................................. 9

Connect the handset .................................................................................................... 9

Connect the power cord ............................................................................................ 10

Connect the telephone line........................................................................................ 10

Attach the document support .................................................................................... 10

Special Line Considerations ..................................................................................... 11

Roll Over Phone Lines ....................................................................................... 11

Two-Line Phone System ..................................................................................... 11

Converting Telephone Wall Outlets .................................................................... 11

Installing fax machine, External Two-Line TAD, and Two-Line Telephone...... 12

Multi-Line Connections (PBX) ................................................................................ 13

If you are installing the fax machine to work with a PBX:............................ 14

Custom Features on Your Phone Line....................................................................... 14

Connecting an External Telephone Answering Device (TAD) ................................. 14

Sequence ............................................................................................................. 14

Connections ........................................................................................................ 15

Outgoing Message (OGM) ................................................................................. 16

Connecting an External Telephone ........................................................................... 16

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T A B L E O F C O N T E N T S

On-Screen

Programming

User-Friendly Programming................................................................................... 17

Function Mode .......................................................................................................... 17

Alternating Displays ................................................................................................. 18

Function Selection Table........................................................................................... 19

Initial Setup

Getting Started ........................................................................................................... 23

Setting Dialing Mode (Tone/Pulse) .......................................................................... 23

Setting Date and Time............................................................................................... 23

Setting Station ID...................................................................................................... 24

Entering Text ...................................................................................................... 25

Inserting Spaces ............................................................................................. 25

Making Corrections ....................................................................................... 25

Repeating Letters ........................................................................................... 25

Special Characters and Symbols .................................................................... 25

Setting Up Your Area Code (For USA Only)............................................................ 26

Setting Beeper Volume.............................................................................................. 27

Setting the Handset Volume ...................................................................................... 27

Setting Volume Amplify ..................................................................................... 28

Setting the Speaker Volume ...................................................................................... 28

Setting the Ring Volume ........................................................................................... 29

Memory Storage ....................................................................................................... 29

Setup

Receive

Basic Receiving Operations ..................................................................................... 31

Select Answer Mode ................................................................................................. 31

To select or change your Answer Mode ......................................................... 32

Setting Ring Delay .................................................................................................... 33

Setting F/T Ring Time .............................................................................................. 33

Record FAX/TEL Outgoing Announcement (F/T OGM)......................................... 34

Easy Receive ............................................................................................................. 34

Advanced Receiving Operations ............................................................................ 35

Operation from Extension Telephone ....................................................................... 35

For FAX/TEL Mode Only .................................................................................. 35

Changing Remote Codes .................................................................................... 35

To change Remote Codes ............................................................................... 36

Polling ....................................................................................................................... 36

Setting Up Polling Receive................................................................................. 36

Setting Up Sequential Polling Receive............................................................... 37

Canceling a Scheduled Job ....................................................................................... 37

Setting Multi-Function Link^®Mode (With Multi-Function Link^®option) .............. 38

Setup

Send

Before You Begin ........................................................................................................ 39

ADF (Automatic Document Feeder) ........................................................................ 40

Resolution ................................................................................................................. 40

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T A B L E O F C O N T E N T S

Contrast ..................................................................................................................... 40

Manual Transmission ................................................................................................ 41

Automatic Transmission ........................................................................................... 41

Manual and Automatic Fax Redial ........................................................................... 41

Advanced Sending Operations ............................................................................... 42

Overseas Mode ......................................................................................................... 42

Quick Scan Fax Transmission................................................................................... 42

Delayed FAX ............................................................................................................ 43

Broadcasting ............................................................................................................. 43

Next-Fax Reservation ............................................................................................... 44

Multiple Resolution Transmission ............................................................................ 44

Setting Up Polling Transmit ..................................................................................... 45

Canceling a Scheduled Job ....................................................................................... 45

Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 46

Setup Auto Dial

Numbers

Storing Numbers for Easy Dialing ........................................................................ 47

Storing One Touch Dial Numbers............................................................................. 47

Access Codes and Credit Card Numbers .................................................................. 48

Storing Speed Dial Numbers .................................................................................... 49

Changing One Touch and Speed Dial Numbers ....................................................... 50

Setting Up Groups for Broadcasting ......................................................................... 51

Telephone

Operation

Dialing Options .......................................................................................................... 53

Manual Dialing ......................................................................................................... 53

One Touch Dialing .................................................................................................... 54

Speed Dialing............................................................................................................ 54

Hold .......................................................................................................................... 54

Pause ......................................................................................................................... 54

Tone/Pulse ................................................................................................................. 55

Searching Telephone Index ....................................................................................... 55

Answering Calls with the Speaker Phone ................................................................. 55

Message Center

Message Center Mode .............................................................................................. 57

Flexible Memory Settings (Message Storage) .......................................................... 57

Setting Up Message Center....................................................................................... 58

Setting Message Storage ........................................................................................... 58

Recording Message Center Outgoing Message ........................................................ 59

Listening to Outgoing Message (OGM) ............................................................. 59

Erasing Outgoing Message (OGM) .................................................................... 59

Activating Message Center Mode ............................................................................. 60

Message Indicator ..................................................................................................... 60

Playing Voice Messages and Memos ........................................................................ 60

Printing a Fax Message ............................................................................................. 61

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T A B L E O F C O N T E N T S

Backup Printing Option ............................................................................................ 61

Erasing Messages...................................................................................................... 61

To erase voice messages individually ............................................................ 62

To erase messages all at once ......................................................................... 62

Setting Maximum Time for Incoming Messages...................................................... 62

Setting Toll Saver ...................................................................................................... 63

ICM Recording Monitor ........................................................................................... 63

Recording a Memo.................................................................................................... 63

Recording a Conversation ......................................................................................... 64

Fax Forwarding/Paging ............................................................................................. 64

Programming a Fax Forwarding Number........................................................... 64

Programming Paging Number ............................................................................ 65

Remote Retrieval ....................................................................................................... 66

Using Remote Retrieval Access Code ...................................................................... 66

Changing Remote Retrieval Access Code ................................................................ 66

Remote Control Commands...................................................................................... 67

Retrieving Memory Status List ................................................................................. 68

Retrieving Fax Messages .......................................................................................... 68

Changing Fax Forwarding Number .......................................................................... 69

Telephone

Services

Custom Features ........................................................................................................ 71

Distinctive Ring ........................................................................................................ 71

Registering the Distinctive Ring Pattern ............................................................ 72

Caller ID ................................................................................................................... 73

Caller ID Log...................................................................................................... 73

Printing the Caller ID Log .................................................................................. 73

Viewing the Caller ID Log ................................................................................. 74

Returning a Call from the Log............................................................................ 75

Registering a Caller ID Number ......................................................................... 76

Making

Copies

Copy Functions .......................................................................................................... 77

Multiple Copies .................................................................................................. 77

Printing

Reports

FAX Settings ............................................................................................................... 79

To Print a Report ....................................................................................................... 80

Transmission Verification (Xmit) Report.................................................................. 80

Using the Trans. Verify Key ...................................................................................... 80

Important

Information

Standard Telephone and FCC Notices.................................................................. 81

These notices are in effect on models sold and used in the

United States only. ................................................................................................. 81

Federal Communications Commission Compliance Notice

(For USA Only) ............................................................................................... 83

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T A B L E O F C O N T E N T S

xii

Industry Canada Compliance Statement (For Canada Only) ............................. 83

Important Safety Instructions.................................................................................... 84

Compilation and Publication Notice .................................................................. 86

Trademarks ......................................................................................................... 86

Troubleshooting

and Maintenance

Troubleshooting ......................................................................................................... 87

Fax-Back System ...................................................................................................... 87

Brother on the World Wide Web ............................................................................... 87

Brother Bulletin Board.............................................................................................. 87

Error Messages ......................................................................................................... 88

Recording Paper Jam ................................................................................................ 91

If You Are Having Difficulty with Your Fax Machine .............................................. 92

Printing or Receiving Faxes................................................................................ 92

Condensed Print and Horizontal Streaks;

Top and Bottom of Sentences Cut Off ........................................................ 92

Enabling/Disabling Anti-Curl Check Sheet (ACS) ........................................ 92

Vertical Black Lines When Receiving ........................................................... 92

Phone Line or Connections ................................................................................ 92

Fax Machine Does Not Answer When Called ............................................... 92

No Dial Tone on the Handset ......................................................................... 93

Sending Faxes ..................................................................................................... 93

Poor Transmitting Quality.............................................................................. 93

Dialing Does Not Work.................................................................................. 93

Vertical Black Lines When Sending .............................................................. 93

Handling Incoming Calls.................................................................................... 93

Double Ring in FAX/TEL Mode ................................................................... 93

Transferring a Call to the Fax Machine ......................................................... 94

Fax Machine “Hears” Voice as CNG Tone .................................................... 94

Transmission Verification Report Prints “Result: NG”.................................. 94

Custom Features on a Single Line ................................................................. 94

For Customer Service ............................................................................................... 94

Multi-Function

Multi-Function Link^®(option) ............................................................................... 95

Specifications .............................................................................................................. 97

Link (option)

Specifications

Glossary ....................................................................................................................... 99

Index ........................................................................................................................... 103

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Introduction

UsingThis Manual

Thank you for purchasing a Brother fax machine. This fax machine has been

designed to be simple to use, with LCD screen prompts to guide you through

functions. However, you can use your fax machine to its fullest potential by

taking a few minutes to read this manual.

Help/Q.Scan

Additionally, your fax machine has a Help Key. Press

list of basic operational steps and functions.

to print a

Finding Information

All chapter headings and subheadings are listed in the Table of Contents.

You will be able to find information about a specific feature or function by

checking the Index at the back of this manual. Also, throughout this manual,

you’ll see special symbols alerting you to important information, cross-

references, and warnings. Illustrations of some screen displays also help

you choose the correct key-presses.

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C H A P T E R O N E

Test Sheet Procedures (for USA only)

After programming your Station ID, please fill out the TEST SHEET

included with your fax machine and fax it to Brother’s Automated Fax

Response System as your first transmission. This will verify that your

fax machine is properly installed.

See

Setting

Station ID

p. 24

When this document is received a confirmation sheet will be sent back to

your machine. To get a response, be sure to set up your Station ID.

USA

1-908-685-9283 (fax)

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little

mysterious. You’ll soon get used to the unusual fax tones on your phone

line, and be able to send and receive faxes easily.

Fax Tones and Handshake

When someone is sending a fax, the fax machine sends fax calling tones, (CNG

tones) — soft, intermittent beeps at 4-second intervals. You’ll hear them when

Start

you dial and press

, and they continue for about 40 seconds after dialing.

During that time, the sending machine must begin the “handshake” with the

receiving machine. Each time you use automatic procedures to send a fax, you

are sending CNG tones over the phone line. You’ll soon learn to listen for these

soft beeps each time you answer a phone on your fax line, so you know if you

are receiving a fax message.

The receiving fax responds with fax receiving tones — loud, chirping

sounds. A receiving fax chirps for about 40 seconds over the phone line, and

the screen displays RECEIVE. If your fax machine is set to the FAX ONLY

Mode, it will answer every call automatically with fax receiving tones.

Even if the other party hangs up, your fax machine continues to send the

“chirps” for about 40 seconds, and the screen continues to display

Stop

RECEIVE. To cancel the receiving mode, press

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I N T R O D U C T I O N

When your fax machine answers in FAX/TEL Mode, the fax machine listens

for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones

and the receiving machines “chirps” overlap. This must be for at least 2 to 4

seconds, so the machines can understand how each is sending and receiving the

fax. The handshake cannot begin until the call is answered, and the CNG tones

only last for about 40 seconds after the number is dialed. Therefore, it’s

important for the receiving machine to answer the call in as few rings as

possible.

When you have an external telephone answering device (TAD) on your fax line,

your TAD will determine the number of rings before the call is answered. Pay

special attention to the directions in the Installation chapter for connecting a

TAD to your fax machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the fax machine to check

the integrity of a fax transmission while it is in progress. ECM

transmissions are possible only between machines that both have the ECM

feature. If they do, you may send and receive fax messages that are

continuously checked for their integrity.

Sufficient memory must be available in your fax machine for this feature to

work.

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C H A P T E R O N E

Control Panel Overview

FAX 355MC and FAX 375MC

25 24

20 19

FAX 375MC

Record

Era se

Pla y

MC ON/ OFF

Se t

Mode Resolution

Function Trans.Verify Tel-index Help/ Q.Scan

Volume

ABC

DEF

MN O

W XYZ

Hold/ Caller ID

Redial / Pause

Speed Dial

G HI

JKL

PQRS

TUV

Stop

Cop y

Sta rt

Speaker Phone

RWD

FWD

Hold/Caller ID

Stop

Function

14 Microphone

Lets you put calls

on hold. Also, lets

you view or print

the Caller ID list.

Stops a fax, cancels

an operation or exits

from function mode.

Lets you access the

Picks up your voice

when you speak to

another party using

speakerphone.

function and

programming mode.

Copy

Makes a copy.

21 Resolution

Sets the resolution when

Redial / Pause

MC ON/OFF

Lets you activate the

Message Center.

Re-dials the last

number called. Also

inserts a pause in

autodial numbers.

you send a fax or make a

copy.

Start

Starts an operation,

such as sending a fax.

22 Mode

Play

Use to select how fax

machine will handle

incoming calls.

Lets you listen to

voice messages and

outgoing messages,

and print fax messages

stored in memory.

Speed Dial

One Touch

Dial Keys

These ten keys give

you instant access to

previously stored

phone numbers.

Lets you dial stored

phone numbers by

pressing a two-digit

number.

Set

Stores a function setting

into the fax machine.

Speaker Phone

Message Indicator

Light

Lets you speak to the

person at the other

end and dial telephone

numbers without

(Left Arrow)

(Right Arrow)

Volume

Moves the LCD cursor

to the left or right.

Adjusts speaker, ring

and handset volume.

Help/Q. Scan

Notifies you that you

have voice or fax

messages in the memory.

Prints a quick reference

Help List. Also, lets

you take advantage of

memory transmission.

lifting the handset.

Erase

RWD (

FWD (

)

Lets you delete voice

messages, fax messages

or all messages.

Tel-index

Use to repeat or

skip to the next

voice message

during playback.

Lets you look up

numbers stored in the

dialing memory.

Liquid Crystal Display

Displays messages to

help you set up and

Record

Lets you record an

Outgoing Message

(OGM), memos and

operate your fax machine.

Trans. Verify

Lets you print the

Transmission

Verification Report for

your last transmission.

Dial Pad

Dials phone and fax

numbers, and can be

used as a keyboard for

entering information

into the fax machine.

telephone calls, and store

information for Message

Center features.

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Set Up and

Connections

Caution

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device

to protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is

specifically designed for a wet location.

Never touch telephone wires or terminals that are not insulated unless

the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed

near the equipment and should be easily accessible.

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C H A P T E R T W O

Packing List

Make sure you have the following items:

Document Support

Telephone

Line Cord

One Starter Roll

of Brother

Therma PLUS

Telephone

Handset

Recording Paper

(LETTER up to 25 pages,

A4 up to 24 pages)

Handset

Curled Cord

Owner’s

Manual

Brother

StartCard

NOTICE: If an item is missing, call Brother Customer Service at

1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or

1-514-685-6464 (from within Montreal). See Ordering Accessories and

Supplies on page ii for the correct item numbers.

Whenever you transport the fax machine, use the packing materials that

came with your machine. If you do not pack the fax machine correctly, you

may void your warranty.

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S E T U P A N D C O N N E C T I O N S

Choosing a Location

Place your fax machine on a flat, stable surface, such as a desk. Select a

place that is free of vibration and shocks. Locate the fax machine near a

telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near

heaters, air conditioners, water, chemicals or refrigerators. Do not expose

the fax machine to direct sunlight, excessive heat, moisture or dust. Do not

connect your machine to electrical outlets controlled by wall switches or

automatic timers. Disruption of power can wipe out information in the

unit’s memory. Do not connect your machine to electrical outlets on the

same circuit as large appliances or other equipment that might disrupt the

power supply. Avoid interference sources, such as speakers or the base units

of cordless phones.

Assembly

Load the recording paper

Open the cover by placing your finger in the groove under the cover and

lifting up.

Pull up the blue release lever so you can remove the three protective

sheets (initial set up) or any paper remaining in the machine from the

last roll.

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C H A P T E R T W O

Unwrap the new recording paper roll and insert it into the paper bin,

with the paper feeding from the bottom of the roll.

Limited to

2.76 inches (70 mm)

Raise the paper enough to pass it over the

of the machine. Make sure there is no slack.

until it feeds out the front

Pull down the blue lever and close the cover.

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S E T U P A N D C O N N E C T I O N S

About Brother Paper

For the best print quality, use Brother Therma Plus Paper, Item Numbers

6890 (two 98’ rolls) or 6840 (four 98’ rolls). Therma Plus paper is thicker,

like plain paper, and produces the best print quality.

The recording paper roll size for your fax machine is limited to a diameter

of 2.76 inches (70 mm). You can use a 164’ roll of thinner thermal paper as

long as it meets these requirements.

Connect the handset

Connect the curled handset cord to the bottom of the handset and the side of

the fax machine.

EXT.

LINE

EXT.

PC I/F

Telephone

Line Cord

EXT.

LINE

Handset

Curled Cord

PC I/F

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C H A P T E R T W O

Connect the power cord

When you connect the power, the screen displays 01/01 00:00 FAX.

NOTICE:

1) This fax must be grounded using a three-prong plug.

2) Since the fax machine is grounded through the power outlet, you can

protect yourself from potentially hazardous electrical conditions on the

telephone network by keeping the power to your machine on when you

connect it to a telephone line. Similarly, you can protect yourself when

you want to move your machine, by disconnecting the telephone line

first, and then the power cord.

3) Lightning and power surges can damage this product! We recommend that

you use a quality surge protection device on the AC power line as well as

on the telephone line, or unplug the telephone line and electrical cords

during a lightning storm.

Connect the telephone line

Connect one end of the telephone line cord to the jack labeled LINE on the

left side of the fax machine. Connect the other end to a modular wall jack.

Attach the document support

Attach the document support as shown in the illustration below.

Document

Support

PC I/F

EXT.

LINE

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S E T U P A N D C O N N E C T I O N S

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines

that pass incoming calls to each other if they are busy. The calls are usually

passed down or “rolled over” to the next available phone line in a preset order.

Your fax machine can work in a roll over system as long as it is the last

number in the sequence, so the call cannot roll away. Do not put the

fax machine on any of the other numbers; when the other lines are busy and

a second fax call is received, the fax call is transferred to a line that does

not have a fax machine. Your fax machine will work best on a dedicated

line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers

on the same wall outlet. The two phone numbers can be on separate jacks

(RJ11) or combined into one jack (RJ14). Your fax machine must be

plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and

appearance and both may contain four wires (black, red, green, yellow). To

test the type of jack, plug in a two-line phone and see if it can access both

lines. If it can, you must separate the line for your fax machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways

may require assistance from the telephone company. You can change the

wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an

RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

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C H A P T E R T W O

The third way is the easiest: Buy a triplex adapter. You can plug a triplex

adapter into an RJ14 outlet. It separates the wires into two separate RJ11

jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your fax

machine is on Line 1, plug the fax machine into L1 of the triplex adapter. If

your fax machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

RJ14

Installing fax machine, External Two-Line TAD,

and Two-Line Telephone

When you are installing an external two-line telephone answering device

(TAD) and a two-line telephone, your fax machine must be isolated on one

line at both the wall jack and at the TAD. The most common connection is

to put the fax machine on Line 2, which is our assumption in the following

steps. The back of the two-line TAD must have two telephone jacks: one

labeled L1 or L1/L2, and the other labeled L2. You will need at least three

telephone line cords, the one that came with your fax machine and two for

your external two-line TAD. You will need a fourth line cord if you add a

two-line telephone.

Place the two-line TAD and the two-line telephone next to your

fax machine.

Plug one end of the telephone line cord for your fax machine into the

L2 jack of the triplex adapter. Plug the other end into the LINE jack on

the left side of the fax machine.

Plug one end of the first telephone line cord for your TAD into the L1

jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack

of the two-line TAD.

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S E T U P A N D C O N N E C T I O N S

Plug one end of the second telephone line cord for your TAD into the

L2 jack of the two-line TAD. Plug the other end into the EXT. jack on

the left side of the fax machine.

Triplex Adapter

Two Line Phone

Two Line External TAD

Fax Machine

You can keep two-line telephones on other wall outlets as always. There are

two ways to add a two-line telephone to the fax machine’s wall outlet. You

can plug the telephone line cord from the two-line telephone into the L1+L2

jack of the triplex adapter. Or, you can plug the two-line telephone into the

TEL jack of the two-line TAD.

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively

simple to connect the fax machine to a key system or a PBX (Private Branch

Exchange), we suggest that you contact the company that installed your

telephone system and ask them to connect the fax machine for you. It is

advisable to have a separate line for the fax machine. You can then leave the

fax machine in FAX ONLY Mode to receive faxes any time of day or night.

See

Easy Receive

p. 34

If the fax machine is to be connected to a multi-line system, ask your

installer to connect the unit to the last line on the system. This prevents the

unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If

your line has more than two wires, proper connection of the fax machine

cannot be made.

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C H A P T E R T W O

If you are installing the fax machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circum-

stances with a PBX. Any cases of difficulty should be reported first to

the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming

calls should initially be regarded as telephone calls.

The unit may be used with either pulse or tone dialing telephone service.

Custom Features on Your Phone Line

If you have telephone services (offered by your telephone company) on your

phone line, please see Telephone Services, chapter 10.

Connecting an External

Telephone Answering Device (TAD)

Sequence

You might choose to connect an additional answering system. When you

have an external TAD on the same telephone line as the fax machine, the

TAD answers all calls. The fax machine “listens” for fax calling (CNG)

tones. If it hears them, the fax machine takes over the call and receives the

fax. If it doesn’t hear CNG tones, the fax machine lets the TAD continue

playing your outgoing message so your caller can leave you a voice

message.

The TAD must answer within four rings (the recommended setting is two

rings). The fax machine cannot hear CNG tones until the TAD has answered

the call, and with four rings there are only 8–10 seconds of CNG tones left

for the fax “handshake.” Make sure you carefully follow instructions in this

manual for recording your outgoing message. We do not recommend using

the toll saver feature on your external TAD if it exceeds 4 rings.

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S E T U P A N D C O N N E C T I O N S

Do not connect a TAD elsewhere on the same phone line—your fax

machine and TAD will both try to control the line.

PC I/F

EXT.

LINE

You may connect an external TAD to a separate wall jack only if you

subscribe to your telephone company’s Distinctive Ring Service, have

registered the distinctive ring pattern on your fax machine and use that

number as a fax number and set your fax machine’s Answer mode to

MANUAL.

Connections

The external TAD must be plugged into the left side of the fax machine, into the

jack labeled EXT. Your fax machine cannot work properly if you plug the TAD

into a wall jack.

Plug the telephone line cord from the wall jack into the left side of the

fax machine, in the jack labeled LINE.

Plug the telephone line cord from your TAD into the left side of the fax

machine, in the jack labeled EXT. (Make sure this cord is connected to

the TAD at the TAD’s telephone line jack, and not its telephone set jack.)

Set your external TAD to four rings or less. (The fax machine’s Ring

Delay setting does not apply).

Record the outgoing message (see next page).

Set the TAD to answer calls.

Function

Set Message Storage (

) to VOICE:EXT.

Set the Answer Mode to MC:MSG CTR.

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C H A P T E R T W O

Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the

ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your fax machine time to listen for the fax CNG tones of

automatic transmissions before they stop.)

Limit your speaking to 20 seconds.

End your 20-second message by giving your Fax Receive Code for

people sending manual faxes. For example:

“After the beep, leave a message or send a fax by pressing

Start.”

5 1 and

We recommend beginning your OGM with an initial 5-second silence

because the fax machine cannot hear fax tones over a resonant or loud

voice. You may try omitting this pause, but if your fax machine has trouble

receiving, then you must rerecord the OGM to include it.

Connecting an External Telephone

Your fax machine is equipped with a handset that you can use as a regular

phone. However, you can also connect a separate telephone (or telephone

answering device) directly to your fax machine.

Connect the modular plug on the telephone’s line cord to the jack labeled

EXT. on the left side of the fax machine.

Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN

USE, and, if the fax machine handset is lifted, an alarm sounds. To

disconnect the call on the external phone and switch to the fax machine,

Speaker Phone

press

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On-Screen

Programming

User-Friendly Programming

See

Using This

Manual p. 1

We have designed your fax machine with on-screen programming and a

Help key. User-friendly programming helps you take full advantage of all

the functions your fax machine has to offer.

Since your fax programming is done on the LCD, we created step-by-step

on-screen prompts to help you program your fax machine. All you need to

do is follow the prompts as they guide you through the function menu

selections and programming options and settings.

Function Mode

Function

You can access the function mode by pressing

. When you enter the

function mode, your fax machine displays a list of main menu options from

which you can choose. These options appear one after the other on the display.

Set

Select a menu option by pressing

when the option appears on the screen.

The display will scroll the options within that menu.

You can “scroll” more quickly through options by pressing

. When the

Set

screen displays your selection, press

. (Use

to scroll backward if

you passed your choice or to save key strokes. Both arrow keys show all

options, in the opposite order.)

Set

Before you press

after entering information in a field using the dial pad,

you can correct a mistake. Use

incorrect characters.

to back up and then type over the

When you finish a function, the screen displays ACCEPTED.

Stop

If you want to exit the Function Mode, press

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C H A P T E R T H R E E

Alternating Displays

When you see alternating displays, the LCD sometimes alternates between

the currently selected option, and a help message giving brief instructions

about how to proceed. The display you’ll probably see most often is shown

below, showing you, when you place a document in the feeder, that you can

dial a number and send a fax, or you can make a copy.

FAX: NO. & START

COPY: PRESS COPY

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O N - S C R E E N P R O G R A M M I N G

Function Selection Table

If you have a basic understanding of how to program your fax machine, you

can perform most of the programming settings without the Owner’s Manual.

To help you understand the function selections, options, and settings that

are found in your fax programs, use the Function Selection Table below.

1. INITIAL SETUP

Function

Description

Factory Set

Page

1. TONE/PULSE

2. DATE/TIME

Selects dialing mode.

TONE

Enter date and time for LCD

display and to print on

transmissions.

2000 1/1 00:00

3. STATION ID

4. BEEPER

Program name, fax number to

appear on each transmitted page.

—

Adjust volume level of beeper.

LOW

OFF

5. VOLUMEAMPLIFY For the hearing-impaired, you

can set the volume to

AMPLIFY:ON, on either a

permanent or temporary basis.

2. SETUP RECEIVE

Function

Description

Factory Set

Page

1. RING DELAY

Number of rings before fax

machine answers in FAX/TEL,

FAX, or MC modes.

RING DELAY: 04

TOLLSAVER: OFF

2. F/T RING TIME

3. EASY RECEIVE

4. REMOTE CODE

5. POLLING RX

6. MF LINK

Sets the time for “double ring” in

FAX/TEL mode.

Receive fax messages without

pressing the Start key.

Enter code to activate or deactivate ON ( 51, #51)

machine from a remote location.

Sets up your fax machine to poll

another fax machine.

OFF

Fax Receive Only/PC Primary/PC PC PRIMARY

Receive Only.

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C H A P T E R T H R E E

3. SETUP SEND

Function

Description

Factory Set

Page

1. CONTRAST

Change lightness or darkness of a

fax you are sending.

AUTO

2. RESOLUTION

Allows you to change resolutions

page by page.

STANDARD

OFF

3. OVERSEAS MODE Adjusts for sometimes difficult

overseas transmissions

4. DELAYED FAX

5. POLLED TX

Send documents later.

—

Sets up your fax machine with a

document to be retrieved by

another fax machine.

OFF

4. CANCEL JOB

Function

Description

Factory Set

Page

Cancel a delayed fax or polling

job.

37, 45

5. INTERRUPT

Function

Description

Page

Send a fax now, even if you have

the machine set to send a fax

later, or ifyou have it set for

Polling.

6. SET AUTO DIAL

Function

Description

Factory Set

Page

1. ONE-TOUCH DIAL Dial numbers stored in memory

—

by pressing only one key.

2. SPEED-DIAL

Dial numbers stored in memory

by pressing only three keys.

—

3. SETUP GROUPS

Set up a Group number for

broadcasting.

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O N - S C R E E N P R O G R A M M I N G

7. PRINT REPORTS

Function

Description

Factory Set

Page

1. XMIT REPORT

2. ALL DIAL

OFF

—

79–80

Print lists and reports of activity.

(Details in Chapter 12)

3. TEL. INDEX

—

4. USER SETTINGS

5. MEMORY STATUS

—

8. SETUP MSG CTR

Function

Description

Factory Set

Page

1. MSG STORAGE

Select if memory will store fax,

voice or both.

FAX: OFF

VOICE: ON

2. BACKUP PRINT

Prints copy of faxes received

into memory.

3. OGM

Select/Record outgoing message. MSG CTR OGM

4. ICM MAX. TIME

Select maximum length of incoming

messages.

30 seconds

5. ICM REC. MONITR Select ON or OFF for voice

messages as they come in.

6. FAX FWD/PAGING

7. REMOTEACCESS

Set fax to forward fax/message

––OR––to call your pager.

OFF

Set code for retrieving messages.

159

0. TEL SERVICE

Function

Description

Factory Set

Page

1. DISTINCTIVE

Use with phone company distinctive

ringing service to register the ring

pattern with fax machine.

OFF

2. CALLER ID

(For USA only)

dial from log.

000

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C H A P T E R T H R E E

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Initial Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your fax machine comes set to accommodate tone (multi-frequency) dialing

service. If you have pulse (rotary) dialing service, you need to change the

dialing mode.

Function

Press

DIALING:TONE?

DIALING:PULSE?

Set

Use

to select TONE or PULSE and press

Stop

Press

to exit.

Setting Date and Time

Your fax machine displays the date and time, and prints it on every fax you

send.

In the event of a power failure, the fax machine maintains date and time

information for up to two hours. All other settings remain unaffected.

Function

Press

ENTER YEAR:XX

Set

Enter the last two digits of the year and press

ENTER MONTH:XX

Enter two digits for the month (for example, enter 09 for September, or

Set

10 for October) and press

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C H A P T E R F O U R

ENTER DAY:XX

Set

Enter two digits for the day (for example, 06) and press

ENTER TIME:XX:XX

Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM)

Set

and press

Stop

Press

. The screen now displays the date and time you set, and

displays it whenever the fax machine is standing by.

Setting Station ID

You can store your name and fax number to be printed on all fax pages.

Function

Press

FAX:

Set

Enter your fax number (up to 20 digits) and press

NAME:

Use the dial pad to enter your name or company name (up to 20

See

Entering Text

p. 25

Set

characters) and press

Stop

Press

. The screen returns to the date and time.

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I N I T I A L S E T U P

Entering Text

When you are setting certain functions, such as the Station ID, you may

need to enter text into the fax machine. Most keys on the dial pad have three

or four letters printed above them. The keys for 0, # and

printed letters because they are used for special characters.

don’t have

By pressing the appropriate number on the dial pad the correct number of

times, you can access the character you want.

Press Key

one time

two times three times four times

Inserting Spaces

If you want to enter a blank space, press

twice.

Making Corrections

If you entered a letter incorrectly and want to change it, press

to move

Stop

the cursor after the last correct letter. Then press

; the letters above and

to the right of the cursor are deleted. Re-enter the correct text and/or digits.

You can also back up and type over incorrect letters.

Repeating Letters

If you need to enter a character assigned to the same key as the previous

character, press

to move the cursor to the right.

Special Characters and Symbols

Press

for (space) ! “ # $ % & ’ ( ) + , - . /

Press # for : ; < = > ? @ [ ] ^ _

Press Ø for É À È Ê Î Ç Ë Ö 0

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C H A P T E R F O U R

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or electronic device to send any

message via a telephone fax machine unless such messages clearly

contain, in a margin at the top or bottom of each transmitted page, or

on the first page of the transmission, the date and time it is sent and

an identification of the business or other entity or other individual

sending the message and the telephone number of the sending

machines or such business, other entity or individual.

In order to program this information into your fax machine,

complete the steps described on pages 23–25.

■

If you do not enter a fax number, no additional information can be

entered.

To enter a space, press

characters.

once between numbers and twice between

If your Station ID has already been programmed, the screen prompts

“1” to make a change, or “2” to exit without changing.

Setting Up Your Area Code (For USA Only)

You must set up your area code in Caller ID.

Function

Press

AREA CODE:000

Set

Use the dial pad to enter your area code and press

AREA CODE:908

Stop

Press

to exit.

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I N I T I A L S E T U P

Setting Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.

When the beeper is set to LOW or HIGH, the fax machine beeps every time

you press a key or make an error, and at the end of fax sending or receiving.

Function

Press

Set

to exit.

to select your setting and press

Stop

Setting the Handset Volume

Before you begin to use the fax machine, you must decide if you need to set

the handset volume to AMPLIFY:ON for a user who is hearing-impaired.

The AMPLIFY volume level complies with FCC standards.

VOLUME AMPLIFY: OFF

This default setting is appropriate if none of the users are hearing-impaired.

During a conversation, users can press

on the control panel to

adjust the volume. When the handset is replaced, the handset volume remain

until you change it again.

VOLUME AMPLIFY: ON–TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During

a conversation, users can press

on the control panel to adjust

the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the

handset volume will returns to the default setting of LOW.

VOL AMPLIFY:ON–PERMANENT

Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-

impaired. During a conversation, users can press

on the

control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the

handset is replaced, the handset volume returns to the default setting of

AMPLIFY.

When you press

on the control panel to adjust the volume, the

display shows the setting you are choosing. Each key press changes the

volume to the next setting.

It is important that you do not choose PERMANENT unless all users

are hearing-impaired. Otherwise, the default setting of AMPLIFY may

damage the hearing of some users.

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C H A P T E R F O U R

Setting Volume Amplify

Please carefully read “Setting the Handset Volume” before you do the

following steps:

Function

Press

VOL AMPLIFY:OFF?

SELECT <- -> & SET

Press

to select VOL AMPLIFY:OFF? if none of the

users are hearing-impaired and go to Step 4—OR—If some or all of the

users are hearing-impaired, select VOL AMPLIFY:ON?.

PERMANENT?

SELECT <- -> & SET

Press

to select PERMANENT? if all the users are

hearing-impaired—OR—Select TEMPORARY? if only some of the

users are hearing-impaired.

Set

Press

Stop

to exit.

Setting the Speaker Volume

You can adjust the speaker volume when your fax machine is onhook (after

Speaker Phone

you pressed

), by selecting a speaker volume level.

Press or

to adjust the volume level. The display shows the setting

you are choosing. Each key press changes the volume to the next setting.

The new setting will remain until you change it again.

You can adjust the speaker volume while you are listening to your OGM

(Outgoing Message) and ICMs (incoming messages).

Function

If you turn the Incoming Recording Monitor to OFF (

), the

Speaker for screening calls will be disabled and you will not be able to hear

callers leaving messages. The volume for other operations can still be

controlled using

and

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I N I T I A L S E T U P

Setting the Ring Volume

You can adjust the ring volume when your fax machine is idle. You can

select a ring volume level or press until the ring is off.

Press

to adjust the volume level. With each key press, the

fax machine rings so you can hear the current setting and the display shows

the setting you are choosing. Each key press changes the volume to the next

setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the INITIAL SETUP, SETUP

RECEIVE and SET AUTO DIAL plus SETUP MSG CTR functions are

stored permanently. You may have to reset the date and time.

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C H A P T E R F O U R

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Setup

Receive

Basic Receiving Operations

Select Answer Mode

MANUAL—You must answer all calls yourself. If you hear fax tones, press

See

Distinctive

Ring

Start

to begin receiving the fax, then hang up. You must use this mode with

Distinctive Ringing.

p. 71

FAX ONLY—The fax machine automatically answers every call as a fax

call. You cannot receive a voice call, but you can dial out and make a voice

call.

See

For FAX/TEL

Mode Only

p. 35

FAX/TEL—The fax machine automatically answers every call. If the call is

a fax, it prints the fax. If the call is not a fax, it signals you with a double

ring (ring-ring), different from the phone company ringing, to alert you to

pick up the call. If you select this setting, you’ll need to set the Ring Delay

and F/T Ring Time features (on the following pages). If you have extension

phones on the same line as the fax machine, set the Ring Delay to 4.

MSG CTR—The fax machine provides you with a built-in digital Message

Center for fax and voice. When you set the machine to answer calls, it will

record up to 15 minutes of messages. For more information about Message

Center (MSG CTR) operation, please see Chapter 9.

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C H A P T E R F I V E

Current

Answer Mode

FAX 375MC

09/06 15:25 FAX

Se t

Mode Resolution

Volume

FAX 375MC

09/06 15:25 MC

MSG CTR

To select or change your Answer Mode

Mode

Press

. The screen displays your current selection.

FAX ONLY

FAX/TEL

MANUAL

Or, if Message Center Mode is ON, it overrides your Answer Mode

Setting, so the display shows:

MC:MSG CTR

Mode

Continue to press

until your new selection appears. After 2

seconds, the screen returns to the date and time display, along with your

new Answer Mode setting.

If you’re changing Answer Mode while in another operation, the screen

returns to the current operation display.

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S E T U P R E C E I V E

Setting Ring Delay

See

Easy Receive

p. 34

The Ring Delay setting determines the number of times the fax machine rings

before it answers. If you have extension phones on the same line as the fax

machine, keep the Ring Delay default setting of 4.

and

Operation from

Extension

Telephone

p. 35

Function

Press

Set

to select Ring Delay and press

to select how many times the line rings before the

and For

fax machine answers (00 – 04). If you select 00, the line doesn’t ring at

all and press

FAX/TEL

Mode Only

p. 35

Set

Stop

Press

to exit.

Setting F/T Ring Time

You need to determine how long the fax machine will notify you with its

special double ring when you have a voice call. This double-ringing (F/T

Ring Time) happens after the initial ringing from the telephone company

(Ring Delay). Only the fax machine rings, for 20, 30, 40 or 70 seconds; no

other phones on that number will ring the special double-ring. However, you

can answer the call on any extension phone on the same phone number as

the fax machine.

Function

Press

to select how long the fax machine will ring to

Set

alert you that you have a voice call and press

RING TIME:20 SEC

Stop

Press

to exit.

Now, when a call comes in and the machine is set to FAX/TEL mode, all

phones on this line will ring the number of times you selected in Ring

Delay.

You can let the fax machine pick up and detect if it’s a fax or voice call. If

it’s a fax call, the machine prints the fax. If it’s a voice call, the machine

signals you with a double ring for the length of time you selected in F/T

Ring Time.

Even if the caller hangs up during the double ringing, the fax machine

continues for the set time.

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C H A P T E R F I V E

Record FAX/TEL Outgoing Announcement (F/T OGM)

This is the announcement played by your fax machine (not an external

TAD) when someone calls and your machine is set to FAX/TEL mode.

Although callers hear your announcement, they cannot leave a message. To

erase the announcement, follow the directions on page 59. “Erasing

Outgoing Message.”

Function

Press

. The screen prompts you to choose F/T OGM or

MSG CTR OGM.

Press

press

to select F/T OGM (not MSG CTR OGM) and

Set

Record

Press

, then pick up the handset to record a message.

Replace the handset. Your OGM is played.

Stop

Press

to exit.

Easy Receive

See

Operation from

Extension

Start

When you use this feature, you don’t have to press

when you answer a

fax call and hear calling beeps. Just hold the handset and wait a few

seconds. When you see RECEIVE on the fax screen or when you hear

“chirps” through the handset of an extension phone connected to another

wall jack, just replace the handset, and your machine does the rest.

Selecting ON allows the fax machine to receive fax calls automatically,

even if you lift the handset of an extension or external phone. Selecting

SEMI lets the machine receive the call only if you’ve answered it at the fax

machine. Selecting OFF means you’ll have to activate the fax machine

Telephone

p. 35

For FAX/TEL

Mode Only

p. 35

Start

yourself, by pressing

machine.

or by pressing

if you are not at your

If you’ve set the feature to ON, but your fax machine doesn’t automatically

connect a fax call when you lift an external or extension phone handset,

press the Fax Receive code

. At the fax machine, lift the handset

Start

and press

Function

Press

Set

Use

to select ON, SEMI or OFF and press

Stop

Press

to exit.

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S E T U P R E C E I V E

Advanced Receiving Operations

Operation from Extension Telephone

See

Easy Receive

p. 34

If you answer a fax call on an extension phone or on an external phone in

the EXT. jack, you can make your fax machine take over by using the Fax

Receive Code. When you press the Fax Receive Code

machine starts to receive a fax.

, the fax

See

Setting F/T

Ring Time

p. 33

If the fax machine answers a voice call and double-rings for you to take

over, use the Telephone Answer Code

extension phone.

to take the call at an

If you answer a call, and no one is on the line, assume you’re receiving a fax.

Start

At the fax machine phone, press

, then hang up. At an extension phone,

press

, wait for fax receiving tones (chirps), then hang up. At an

external phone, press

and wait for the phone to be disconnected

(the screen displays RECEIVE) before you hang up. (Your caller will have to

Start

press

to send the fax.)

For FAX/TEL Mode Only

When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time

(double ringing) to alert you to a voice call. If you’re at the fax machine,

you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the

F/T Ring Time and press

between the double rings. If no one is

on the line, or if someone wants to send you a fax, send the call back to the

fax machine by pressing

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset

Fax Receive Code is

. The preset Telephone Answer Code is

If you are always disconnected when accessing your external TAD remotely,

try changing the Fax Receive Code from

and the

Telephone Answer Code from

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C H A P T E R F I V E

To change Remote Codes

Function

Press

Set

to select ON (or OFF) and press

REMOTE ACT.:ON?

Set

If you want to, enter a new Fax Receive Code, then press

FAX RECEIVE: 51

Set

If you want to, enter a new Telephone Answer Code, then press

TEL ANSWER:#51

Stop

Press

to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can

use your fax machine to “poll” other machines, or you can have someone

poll your machine.

All parties involved in polling need to set up their fax machines to

accommodate polling. When someone polls your machine to receive a fax,

they pay for the call; if you poll someone’s fax machine to receive a fax,

you pay for the call.

Some fax machines do not respond to the polling function.

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it.

Function

Press

POLLING RX:OFF?

SELECT <- -> & SET

Set

Press

to choose ON and press

ENTER FAX NO.

PRESS START KEY

Enter the fax number you are polling.

Start

Press

. The screen displays DIALING.

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S E T U P R E C E I V E

Setting Up Sequential Polling Receive

Your fax machine can request documents from several fax units in a single

operation. Afterward, a Sequential Polling Report will be printed.

Function

Press

POLLING RX:OFF?

SELECT <- -> & SET

Set

Press

to select Polling ON and press

POLLING RX:ON?

ENTER FAX NO.

PRESS START KEY

Specify the destination fax machines you wish to poll, using

One Touch, Speed Dial, a Group or the dial pad.

Start

Press

ACCEPTED

Your fax machine will poll each number or group member in turn for a

document.

DIALING

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as sequential Polling Recieve.

Function

Press

. Any waiting jobs appear on the display. If no job is

waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

If you have more than two jobs waiting, use

to select the

Set

job you want to cancel and press

—OR—

If you have only one job waiting, go to Step 3.

Press

to cancel—OR—Press

to exit without canceling.

To cancel another job, return to Step 2.

Stop

Press

to exit.

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C H A P T E R F I V E

Setting Multi-Function Link^®Mode

(With Multi-Function Link^®option)

See

Multi-Function

Link^®(option)

p. 95

If you connect your fax machine to your PC, you can receive faxes into your

PC. See the Multi-Function Link^®manual for instructions. After completing

all setup for Multi-Function Link^®, you can select Multi-Function Link^®

Mode (PC Primary/PC Receive Only/Fax Receive Only) for routing

incoming faxes.

Function

Press

6.MF LINK

Press

to select PC PRIMARY, PC RECEIVE ONLY or

Set

FAX RECEIVE ONLY and press

Stop

Press

to exit.

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Setup

Send

BeforeYou Begin

■

Documents must be between 5.8 and 8.5 inches (148 and 216 mm)

wide, and 5.9 and 23.7 inches (150 and 600 mm) long. Your fax

machine can only scan an image 8.2 inches (208 mm) wide, regardless

of how wide the paper is.

■

Make sure you insert documents face down, top edge first.

Adjust the paper guides to fit the width of your document.

Paper guides

■

DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard,

newspaper or fabric.

■

Make sure documents written with ink are completely dry.

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C H A P T E R S I X

ADF (Automatic Document Feeder)

The automatic document feeder (ADF) can hold up to 10 pages, feeding

each one individually through the fax machine. Use standard (17 lb–24 lb)

paper when using the ADF; if you’re using heavier paper, feed each sheet

individually to prevent paper jams.

Resolution

See

Multiple

Resolution

Transmission

p. 44

Resolution

Press

(before you send the fax) to select the resolution for the

document you’re sending.

Standard—suitable for most typed documents.

Fine—good for small print; transmits a little slower than standard

resolution.

S. Fine (Super Fine)—good for small print or artwork; transmits slower than

fine resolution.

Photo—use when document has varying shades of gray; slowest transmission

time.

If the receiving fax machine does not have the resolution you select, the

transmission will fall back to the next available resolution on receiving

machine.

Contrast

If your document is very light or very dark, you might want to set the

contrast accordingly. Use S.LIGHT to send a very light document. Use

S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Function

Press

Use

Set

to select AUTO, S.LIGHT or S.DARK and press

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press

if you are finished choosing settings, and go to Step 5—OR—

if you want to select additional settings. The display returns to

the Setup Send menu.

Start

Enter a fax number and press

to send a fax.

Copy

To set the contrast for a copy, press

in Step 5.

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S E T U P S E N D

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving

tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone

Speaker Phone

—OR—Press

and listen for a dial tone.

See

One-Touch

Dialing

Enter the fax number you want to call (you can enter the digits using

the dial pad, or you can enter a One Touch or Speed Dial number or you

can call from the Tel-index).

p. 54

Start

When you hear the fax tone, press

If you’re using the handset, hang up.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the

Speaker Phone

handset, or press

Insert the document face down in the feeder.

See

Speed Dialing

p. 54

Enter the fax number from One Touch, Speed Dial, Tel-index or the dial

pad.

Start

Press

Manual and Automatic Fax Redial

Redial/Pause

If you’re sending a fax manually and the line is busy, press

retry the number.

If you’re sending a fax automatically and the line is busy, the fax machine

will redial automatically up to three times at 5 minute intervals.

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C H A P T E R S I X

Advanced Sending Operations

Overseas Mode

If you have difficulty sending a fax overseas, use the Overseas mode.

After you send a fax using this feature, the feature turns itself off.

Insert document.

Function

Press

3.OVERSEAS MODE

Set

Press

to select ON (or OFF) and press

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press

if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press

if you are finished choosing

settings and go to Step 5.

Enter the fax number you’re calling.

Start

Press

Quick Scan Fax Transmission

You can scan a fax into the fax machine’s memory to be sent as soon as the

scan is complete. This way, you don’t have to wait for the entire fax to be

transmitted before you retrieve your original.

If you get a “MEMORY FULL” message while scanning the first page of a

Stop

fax, press

to cancel the scan. If you get a “MEMORY FULL” message

Start

while scanning in a subsequent page, you'll have the option to press

Stop

transmit the pages scanned so far, or to press

operation.

to cancel the Quick Scan

Insert the document in the feeder.

Help/Q.Scan

Press

. The screen indicates how much memory is available.

Enter the fax number.

Start

Press

to begin scanning the document into memory. Once the scan

is completed, the fax machine dials the call.

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S E T U P S E N D

Delayed FAX

You can use this function to send a fax up to 24 hours later.

Insert the document in the feeder.

Help/Q.Scan

You can press

to use memory transmission.

Function

Press

Enter the time you want the fax to be sent, in 24-hour format

(for example, enter 19:45 for 7:45 PM) and press

Set

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press

if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press

if you are finished choosing

settings and go to Step 6.

MEMORY

ENTER FAX NO.

XX%

Enter the fax number.

Start

Press

. The fax machine will wait until the time you have entered to

send the fax.

Broadcasting

See

Setting Up

Groups for

Broadcasting

p. 51

Using the numbers you have stored in Groups, One Touch and Speed Dial

memory, you can “broadcast” faxes automatically to a maximum of 60

different locations in a few simple steps.

After the Broadcast is completed, a Broadcast Report will be printed

automatically to let you know the results.

Insert the document in the feeder.

Help/Q.Scan

Press

. The screen displays how much memory is available.

Enter the One Touch and Speed Dial numbers (one after the other) or a

Group Number you have stored.

Start

Press

. The fax machine scans the document into memory, then

transmits it to all the numbers you entered. If the line is busy, your

machine will retry.

Stop

Press

during transmission to cancel sending to the current number.

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C H A P T E R S I X

Next-Fax Reservation

Even if your fax machine is receiving another fax, you can set your machine

to send your fax next. This way, you don’t have to wait for it to finish

sending or receiving the other fax. You can dial this fax call manually, or by

using Redial, One Touch, Speed Dial, or Chain dialing. (When you use One

Touch and Speed Dial, only the memory location—not the name of the

person you’re calling—is displayed.)

Resolution

Insert the documents in the feeder. If necessary, press

resolution.

to adjust

Enter the fax number.

Start

Press

Set

NEXT-FAX RESERVD

Stop

To cancel the reservation, remove the documents and press

You can’t use this feature if there is a document waiting in the feeder

(possibly for Delayed Fax or Polling Transmit).

Multiple Resolution Transmission

See

Resolution

p. 40

Use this feature to select separate resolution settings for each page of the

fax you’re sending. This could be useful if you’re sending a fax with photos

and letters, or some pages with small print and others with normal print.

Resolution settings return to STANDARD after the fax is sent.

Function

Insert documents in the feeder, then press

Set

Use

to select resolution for page 1, then press

Repeat Step 2 for subsequent pages.

Stop

Press

when you’re finished.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press

if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press

if you are finished choosing

settings, and go to Step 6.

Enter the fax number you’re calling.

Start

Press

Copy

To copy a document using multiple resolutions, press

in Step 6.

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S E T U P S E N D

Setting Up Polling Transmit

Polling Transmit is when you set up your fax machine to wait with a

document so another fax machine can retrieve it.

Place document to be retrieved in the feeder.

Function

Press

POLLED TX:OFF?

SELECT <- -> & SET

Set

to choose ON and press

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Press

if you want to select additional settings. The display returns to

the Setup Send menu—OR—Press

settings and go to Step 5.

if you are finished choosing

Start

Press

. The screen displays POLLED WAITING.

You can choose to have the document waiting in memory, by pressing

Help/Q.Scan

Start

before pressing

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling

Transmit.

Function

Press

. Any waiting jobs appear on the display. If there is no

job waiting, the screen displays NO JOB WAITING.

4.CANCEL JOB

If you have more than two jobs waiting, use

to select the

Set

job you want to cancel and press

—OR—

If you have only one job waiting, go to Step 3.

Press

to cancel—OR—Press

to exit without canceling.

Stop

to exit.

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C H A P T E R S I X

Interrupting Delayed Fax and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the fax machine

set to send a fax later, or if you have it set to be polled. However, you cannot

use automatic redial or the function mode.

Function

Press

Wait 2 seconds, then remove the documents that are waiting in the

feeder.

INSERT DOCUMENT

Place the document you want to send now in the feeder.

Enter the number for the fax you want to send now.

Start

Press

After the transmission is finished, return the first document to the

feeder.

Function

Press

to restore the Delayed Fax and/or Polling.

If you have set up the Delayed Fax or Polling Transmit job in memory using

Help/Q.Scan

, you don’t have to interrupt it to send a fax or make a copy.

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Setup Auto Dial

Numbers

Storing Numbers for Easy Dialing

You can set up your fax machine to do three types of easy dialing:

One Touch, Speed Dial, and Groups for Broadcasting of faxes.

Storing OneTouch Dial Numbers

See

One Touch

Dialing

You can store ten fax/phone numbers that you can dial by pressing one key.

You also can store names with these numbers. When you press a One Touch

dial location, the screen displays the name or number as the call is dialed.

p. 54

One Touch keys are not the dial pad keys. They are the ten keys (numbers

01–10) located to the right of the dial pad.

Function

Press

Press the One Touch key where you want to store a number. (One Touch

key

is pre-programmed for Brother Fax-Back System, USA only.

You can override it if you wish.)

Set

Enter a number (up to 20 digits) and press

. If you want to enter a

pause in the dialing sequence (for example to wait for an “outside

Redial/Pause

line”), press

as you’re entering digits. Pressing

enters a 3.5-second pause when the number is dialed, and a dash

appears on the screen.

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C H A P T E R S E V E N

NAME:

Set

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 25 to help you enter letters—OR—Go to

Step 5 to store the number without a name.

Set

Use

to select the type you want and press

a fax only number

a telephone (voice) number

FAX

TEL

FAX/TEL both a fax and telephone (voice) number

CHAIN

a number (usually an access code) for chain dialing.

Stop

Return to Step 2 to store another One-Touch number—OR—Press

to exit.

When you dial an AUTO DIAL number, the screen displays the name

you’ve stored, or, if you haven’t stored a name, the number you’ve stored.

If you must wait for another dial tone at any point in the dialing sequence,

Redial/Pause

store a pause at that point in the number by pressing

press adds a 3.5 seconds delay.

. Each key

You can use chain dialing to store long dialing sequences. For example, to store

9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first

part as a Chain type number (this tells the system that the dialing sequence is

not complete).

CHAIN—9 1 201 555 1234

The last part of the One-Touch number must be stored as any of the other

following three types.

FAX or FAX/TEL or TEL—987 65 4321

Now, when you dial, just press the two keys (one after the other, in order)

where you’ve stored the two parts of the number.

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance

carriers when you make a call. Rates may vary depending upon the time and

destination. To take advantage of low rates, you can store the access codes

or long-distance carriers as One Touch numbers. You can store these long

dialing sequences by dividing them and setting them up on separate keys in

any combination. You can even include manual dialing using the dial pad.

The combined number will be dialed in the order you entered it, as soon as

Start

See

Storing

One Touch Dial

Numbers

p. 47

you press

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S E T U P A U T O D I A L N U M B E R S

You can store "555" on One Touch key

and "7000" on One Touch key

Start

. If you press One Touch

, and

, you can dial "555-7000". To

temporarily change a number, you can substitute part of the number with

manual dialing using the dial pad. For example, to change the number to

555-7001 you could press One Touch

the dialing pad.

and press

using

Storing Speed Dial Numbers

See

Speed Dialing

p. 54

You can store Speed Dial numbers, so when you dial you only have to press

three keys. There are 50 Speed Dial locations. Even if you lose electrical

power, numbers stored in memory will not be lost.

Function

Press

SPEED-DIAL? #

Set

Use the dial pad to enter a two-digit location and press

(01–50).

#05:

ENTER & SET

Set

Enter the number you’re storing (up to 20 digits) and press

NAME:

ENTER & SET

Set

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 25 to help you enter letters—OR—

Set

Press

and go to Step 5 to store the number without a name.

Set

Use

to select the type you want and press

a fax number

a telephone (voice) number

FAX/TEL both a fax and telephone number

FAX

TEL

CHAIN

a number (usually an access code) for chain dialing

Stop

Return to Step 2 to store another Speed Dial number—OR—Press

to exit.

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C H A P T E R S E V E N

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a

number is already stored, the screen displays the current name stored there,

then prompts you to either

1. CHANGE—OR—2. EXIT.

Press

to change the number stored, or press

to exit without

making a change.

Set

Enter a new number and press

Stop

■

If you want to erase the whole number, press

when the cursor is

to the left of the digits. The letters above and to the right of the cursor

are deleted.

■

If you want to change a digit, use

to position the

cursor under the digit you want to change, then type over it.

Follow the directions from Step 3 in Storing One Touch Numbers or in

Storing Speed Dial Numbers.

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S E T U P A U T O D I A L N U M B E R S

Setting Up Groups for Broadcasting

See

Storing

Groups allow you to send the same fax message to many fax numbers by

pressing only one One Touch key (Broadcasting). First, you’ll need to store

each fax number as a One Touch or Speed Dial number. Then, you can

combine them into a Group. Each Group uses up a One Touch key. Finally,

you can have up to six small Groups, or you can assign up to 59 numbers to

one large Group.

One Touch Dial

Numbers

p. 47

and

Storing Speed

Dial Numbers

p. 49

Function

Press

and

Broadcasting

p. 43

SELECT ONE-TOUCH

Select a One Touch key where you wish to store the number.

(For example, press One Touch key

SETUP GROUP:GO

ENTER & SET

Set

Use the dial pad to identify the Group number and press

(For example, press

for Group 1).

To include One Touch or Speed Dial numbers in the Group, enter them

Set

as if you were dialing and press

. For example, for One Touch key

, press One Touch key

. For Speed Dial location 09, press the

Speed Dial button, then press

05, #09.

on the dial pad. The LCD shows

G01:*O5#O9

NAME:

ENTER & SET

Use the dial pad and the chart on page 25 to enter a name for the group

Set

and press

. (For example, NEW CLIENTS).

Stop

Press

to exit.

You can print a list of all One Touch and Speed Dial numbers. See Chapter

12, Printing Reports.

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C H A P T E R S E V E N

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Telephone

Operation

Dialing Options

You can use your fax machine to make voice telephone calls, by dialing

manually, or by using Tel-index, One Touch or Speed Dial memory. You can

use the handset, or you can use the Speaker Phone to make and receive

calls.

The Speaker Phone allows you to operate the phone hands free, or allows

more than one person in the room to partcipate in a two-way telephone

conversation. When using the Speaker Phone, make sure to speak clearly

and close to the microphone.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Speaker Phone

Pick up the handset—OR—Press

When you hear a dial tone, dial the call, using the dial pad.

Speaker Phone

You can switch from handset to Speaker Phone by pressing

then replacing the handset. You can switch from Speaker Phone to

handset by lifting the handset.

Speaker Phone

To hang up a voice call, replace the handset—OR—Press

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C H A P T E R E I G H T

One Touch Dialing

Speaker Phone

Pick up the handset—OR—Press

See

Storing One

Touch Dial

Numbers

p. 47

When you hear a dial tone, press the One Touch key of the location you

want to call.

Speaker Phone

To hang up a voice call, replace the handset—OR—Press

If you try to use a One Touch location with no number stored in it, you

hear a warning sound, and screen displays NOT REGISTERED. The

display returns to normal after 2 seconds.

Start

If you are sending a fax, press

you picked up the handset, press

answers with fax tones.

after pressing the One Touch key. If

when the receiving fax machine

Start

Speed Dialing

See

Storing Speed

Dial Numbers

p. 49

Speaker Phone

Pick up the handset—OR—Press

Speed Dial

When you hear a dial tone, press

Speed Dial number.

, then press the two-digit

Speaker Phone

To hang up, replace the handset—OR—Press

Start

If you are sending a fax, press

after entering the Speed Dial

Start

number. If you picked up the handset, press

machine answers with fax tones.

when the receiving fax

Hold

Hold/Caller ID

Press

to put a call on Hold.

You can put down the handset without disconnecting the call.

Speaker Phone

Pick up the fax machine handset—OR—Press

the call from Hold. Picking up an extension handset will not release the

call from Hold.

to release

Pause

Redial/Pause

Press

to insert a pause between numbers. Each key press adds a

3.5 second delay.

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T E L E P H O N E O P E R A T I O N

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for

telephone banking, for example), follow the directions below. If you have

touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press

. Any digits dialed after this send tone signals.

When you hang up, the fax machine returns to pulse dialing service.

Searching Telephone Index

See

Storing One

Touch Dial

Numbers

p. 47

You can search for names you have stored in One Touch and Speed Dial

memories. Names are stored alphabetically.

Tel-index

Press

, then enter the first letter of the name you’re looking for.

to search the memory.

and

When the screen displays the name you want to call, pick up the

Storing Speed

Dial Numbers

p. 49

Speaker Phone

handset or press

Start

Press

to begin dialing.

Speaker Phone

When the call is over, hang up—OR—Press

to cancel the

call.

Answering Calls with the Speaker Phone

When the fax machine rings, instead of lifting the handset, press

Speaker Phone

. Speak clearly, toward the microphone. To end the call, press

Speaker Phone

If you have a bad telephone line connection, the other party might hear your

voice echoed during the call. Hang up and try the call again—OR—Pick up

the handset.

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C H A P T E R E I G H T

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Message Center

Message Center Mode

Message Center Mode allows you to store incoming fax and voice messages

in a flexible memory. The memory stores 15 minutes of voice messages, or

up to 20 pages of fax memory. Any voice or fax message can be retrieved

remotely. Memory is shared between fax and voice messages, which are

stored on a “first-come, first-served” basis.

See

Recording

Message Center

Outgoing

Message

p. 59

You must record an outgoing message in order to use the Message Center Mode.

Flexible Memory Settings (Message Storage)

Message Center Mode offers you six flexible memory settings, so that you

can decide which kinds of messages you want to receive.

1. FAX:ON VOICE:ON

Both voice and fax messages are stored. You

can use the Fax Forwarding or Paging

features and retrieve voice and fax messages

remotely.

2. FAX:ON VOICE:EXT

You need an external answering machine

connected to the EXT jack for this setting.

Fax messages are stored in the message

center memory, but voice messages are stored

in your external answering machine. Retrieve

messages from the external answering

machine. You cannot use the Paging feature

for voice messages with this setting.

3. FAX:ON VOICE:OFF

All memory is used to store fax messages—

no voice messages will be stored.

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C H A P T E R N I N E

4. FAX:OFF VOICE:ON

All memory is used to store voice

messages—no fax messages will be stored.

Incoming faxes will print on paper. You can

use the Paging feature, and retrieve voice

messages remotely.

5. FAX:OFF VOICE:EXT You need an external answering machine

connected to the EXT jack for this setting.

Incoming faxes are not stored in memory,

but will print on paper. Voice messages are

stored in the external answering machine.

6. FAX:OFF VOICE:OFF

Incoming faxes are not stored in memory,

but will print on paper. Voice calls are not

stored in memory.

Setting Up Message Center

You must set up Message Center in the following order:

See below

See p. 59

Turn Message Storage ON.

Record Message Center Outgoing Message (MSG CTR OGM).

Activate Message Center Mode.

See p. 60

Step 1: Setting Message Storage

Read the Flexible Memory Settings descriptions on pages 57–58 before you

select the FAX and VOICE settings below:

Function

Press

FAX:OFF?

SELECT

& SET

Set

Press

to select ON (or OFF) and press

VOICE:ON?

SELECT

& SET

to select your setting from the list on pages 57–58

Set

(ON, OFF, EXT) and press

Stop

Press

to exit.

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M E S S A G E C E N T E R

Step 2: Recording Message Center Outgoing Message

Recording the Message Center Outgoing Message (MSG CTR OGM) is the

second step you need to follow before you can turn on the Message Center.

Make sure your OGM is less than 20 seconds long.

Function

Press

MSG CTR OGM?

SELECT & SET

Set

to select MSG CTR OGM? and press

MSG CTR OGM?

This is the only setting you can select if you want to turn on the Message

Center.

Record

Press

, then pick up the handset to record a message.

For example: Hello. We are unable to take your call at this time.

Please leave a message after the signal. If you wish to send a fax,

please press

5 1, wait for fax tones, then press the Start button.

Replace the handset. The Message Center plays your OGM.

Stop

Press

to exit.

Listening to Outgoing Message (OGM)

Function

Press

press

to select MSG CTR OGM (not F/T OGM) and

Set

Play

Press

to hear the OGM. Adjust volume by pressing Speaker Volume

Stop

Press

to exit.

Erasing Outgoing Message (OGM)

Function

Press

press

to select MSG CTR OGM (not F/T OGM) and

Set

Erase

Press

to erase the OGM—OR—Press

to exit without erasing.

Stop

to exit.

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C H A P T E R N I N E

Step 3: Activating Message Center Mode

See Setting

Up Message

Center p. 58

Press

until the screen displays

MC:MSG CTR

Message Indicator

The Message light flashes when you have voice messages and/or faxes

waiting for your review. Once you listen to the message or print the fax, the

light stops flashing.

The LCD screen displays the total number of voice (including memos) and/

or fax messages stored in Message Center memory.

VOICE:03 FAX:02

Playing Voice Messages and Memos

Follow the steps below to listen to voice messages and memos.

Play

Press

. Adjust Volume by pressing arrow keys

All messages and memos are played in the order they were recorded. The

display shows the number of the current message, and the total number

of messages.

If Caller ID information was received, the fax machine beeps during the

message and displays the Caller ID information for one second.

During playback, the screen displays the time and date the message was

recorded.

Press

(RWD) at the end of the message to repeat a message. Press

(FWD) to skip to the next message. You can press and

repeatedly until you reach the message you want to play.

Stop

Press

to exit.

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M E S S A G E C E N T E R

Printing a Fax Message

Once you print a new fax message stored in memory, it is erased from the

memory automatically.

Play

Press

. After two seconds, the fax machine begins to play voice

messages.

After playing voice messages, the display asks if you want to print fax

messages that are in the memory. There is no display message if there

are no faxes.

PRINT FAX?

1.YES 2.NO

To print the faxes in memory, press

—OR—

Press

to exit without printing.

Backup Printing Option

When you choose FAX: ON in the Message Center mode, all incoming fax

messages are stored in the available memory for retrieval. To print a backup

copy automatically, turn this option on.

Function

Press

BACKUP PRINT:ON

SELECT

& SET

Set

Press

to display ON (or OFF) and press

Stop

to exit.

Erasing Messages

If you choose to erase all fax messages, the fax machine will print any

previously unprinted fax messages before erasing them from memory. Fax

messages cannot be erased individually.

You can erase voice messages and memos individually, or all at once.

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C H A P T E R N I N E

To erase voice messages individually

Play

Press

. After two seconds, the fax machine beeps and begins

message playback. Each message is preceded by one long beep, and

followed by two short beeps.

Erase

To erase a specific message, press

immediately after the two short

beeps, or while the message is playing.

ERASE THIS MSG.?

1.YES 2.NO

Press

to erase the message—OR—Press

to cancel.

Stop

to exit.

To erase messages all at once

Erase

Press

. The screen displays ERASE IS PRESSED.

ERASE ALL VOICE?

SELECT <- -> & SET

Press

to select erasing all voice messages (VOICE), all

document messages (FAX), or all messages—both voice and fax—(MSG)

Set

and press

Press

to erase—OR—Press

to cancel.

Stop

Press

to exit.

Setting Maximum Time for Incoming Messages

Your fax machine comes set to receive voice messages up to 30 seconds

long. You can change this setting to any length from 20 seconds to 60

seconds, in 5-second increments. This setting also applies to the Memo.

Function

Press

MESSAGE 30 SEC?

SELECT & SET

Press

messages and press

to select the maximum time setting for incoming

Set

Stop

Press

to exit.

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M E S S A G E C E N T E R

Setting Toll Saver

See

Setting

Ring Delay

p. 33

When you set the toll saver feature, the fax machine answers after four rings

if you don’t have messages, and after two rings if you do have messages.

This way, when you call the fax machine, if it rings three times, you know

you have no messages, and can hang up, avoiding any toll charge.

When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver

must be off for the fax machine to operate using your Ring Delay setting.

Function

Press

press

to select TOLL SAVER (or RING DELAY) and

Set

Press

to select ON and press

Stop

to exit.

ICM Recording Monitor

This feature lets you turn OFF (or ON) the speaker volume for voice

messages. When you turn the monitor OFF, you will not hear messages as

they come in.

Function

Press

Use

Set

to select OFF (or ON) and press

Stop

Press

to exit.

Recording a Memo

A memo is stored and played as a voice message.

Record

Press

When the display prompts you to pick up the handset, speak into the

handset to record your memo. Your recording can be as long as the

Function

Incoming Message Maximum Time (

Stop

Press

or replace the handset when you’re finished.

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C H A P T E R N I N E

Recording a Conversation

Record

You can record a telephone conversation by pressing

during the

conversation. Your recording can be as long as the Incoming Message

Maximum Time. You and the other party will hear a beep every 15 seconds

while recording. You cannot record a conversation using Speaker Phone.

Fax Forwarding/Paging

When Paging is set to ON, your fax machine dials the pager number you’ve

programmed, and dials your Personal Identification Number (PIN) when

connected, to activate your pager and let you know you have a fax or voice

message in the Message Center memory.

When Fax Forwarding is set to ON, your fax machine dials the fax machine

phone number you’ve programmed, and forwards any faxes you’ve received.

You cannot use Paging and Fax Forwarding at the same time.

Programming a Fax Forwarding Number

Function

Press

until the screen displays

FAX FORWARD?

Set

and press

FWD#:

ENTER & SET

Enter the number of the fax machine where faxes will be forwarded (up

Set

to 20 digits) and press

Stop

Press

to exit.

You can change a Fax Forwarding number remotely.

You cannot use Paging and Fax Forwarding at the same time.

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M E S S A G E C E N T E R

Programming Paging Number

Function

Press

until the screen displays

PAGING?

Set

and press

PAG#:

ENTER & SET

Enter your pager phone number (up to 20 digits) followed by

Set

and press

. Do not include the area code if it is the same as that of

your fax machine.

For example,

Redial/Pause

If your pager requires a PIN, enter the PIN, press

enter your fax machine telephone number, then press

, press

and press

Set

. For example,

Redial/Pause

—OR—

Redial/Pause

If you do not need a PIN, press

of your fax machine, then press

, enter the telephone number

Set

and press

Redial/Pause

For example,

Stop

Press

to exit.

You cannot change a Paging number or PIN remotely.

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C H A P T E R N I N E

Remote Retrieval

Using Remote Retrieval Access Code

Dial your fax machine from any fax machine using a touch tone.

When your fax machine answers and beeps, immediately enter your Remote

Retrieval Access Code 159

The fax machine signals the kinds of messages received:

1 long beep—Fax message(s)

2 long beeps—Voice message(s)

3 long beeps—Fax and Voice message(s)

No beeps—No messages

The fax machine then prompts you with two short beeps to enter a command.

If you wait longer than 30 seconds to enter a command, the fax machine

hangs up. If you enter an invalid command, the fax machine beeps three

times.

Press

to reset the fax machine when you finish.

Hang up.

If your fax machine is set to MANUAL mode, you can access the Message Center

by waiting about 2 minutes, then entering the Remote Access Code within 30

seconds.

Changing Remote Retrieval Access Code

Enter your Remote Retrieval Access Code when the fax machine picks up

your call, so you can access features remotely. The access code is preset to

159 , but you can change this.

See

Operation from

Extension

Function

Press

Set

Enter a three-digit number from 000 to 999 and press

cannot be changed.

Do not use the same digits that appear in your Fax Receive Code or

Telephone Answer Code.

. The “

”

Telephone

p. 35

Stop

Press

to exit.

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M E S S A G E C E N T E R

Remote Control Commands

Follow the commands below to access features remotely. When you call the

fax machine and enter your Remote Retrieval Access Code (159 ), the

system will signal you with two short beeps to enter a remote control

command.

Remote Commands

Operation Detail

91 Playing Voice Messages

After one long beep, the fax machine plays ICM and Memo.

(Go back)

Press

while listening to an ICM or Memo message to

play it again. If you press

hear the previous message.

before a message, you will

(Skip to next)

While playing ICM or Memo, you can skip to next message.

9 STOP Playing

Stop playing the ICM and Memo.

92 Record Memo

After one long beep, you can record a memo. You can stop

recording by pressing

93 Erase all ICMs & Memo

If you hear one long beep, the erase is accepted. If you hear

three short beeps, you cannot erase because all voice messages

have not been played, or there is no voice message to erase.

*This code erases all recorded messages, not one at a time.

94 Play and Record OGM

in Memory

1 Play

1 MSG CTR OGM

2 F/T OGM

The fax machine plays the selected OGM. You can stop

playing OGMs by pressing

After one long beep, start recording the OGM. To stop

recording, press . Your recorded message will be played

when you finish speaking.

2 Record

1 MSG CTR OGM

2 F/T OGM

95 Changing Fax Forwarding/ If you hear one long beep, the change is accepted. If you

Paging Setting

hear three short beeps, you cannot change it because the

conditions have not been met (Example: registering paging

number). You can register your fax forwarding number by

using 4. FAX FWD NO (see page 69). Once you have

registered the number, the fax machine will change

automatically to FAXFWD:ON mode. Then retrieve a

1 OFF

2 Fax Forwarding

3 Paging

Memory Status List by entering

make sure that the Fax Forwarding number you registered is

correct in the List.

(see page 68) to

4 FAX FWD NO.

96 Retrieve a Fax

1 Memory Status List

2 Retrieve all faxes

Enter the fax number where the report or stored fax

messages will be received. (See page 68.)

3 Erase fax in the

memory

If you hear one long beep, you can erase the fax message

from the memory.

97 Check the Receiving Status You can check whether your fax machine has received any

FAX or VOICE messages. If yes, you will hear one long

beep. If no, you will hear three short beeps.

2 VOICE

1 FAX

If you hear one long beep, you can change the answer mode.

If you hear three short beeps, you cannot change it.

(Example: There is no MSG CTR OGM when you want to

change to MSG CTR mode.)

98 Change Answer Mode

1 MSG CTR

2 FAX/TEL

3 FAX

90 Exit

After a long beep, you can exit remote control.

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C H A P T E R N I N E

Retrieving Memory Status List

You can retrieve the Memory Status List from a remote telephone or fax

machine using touch tone to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your Remote Retrieval

Access Code (

When you hear two short beeps, use the dial pad to press

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want the Memory Status List forwarded, and then

press

You cannot use

and

as dial numbers. However, if you want to

store a pause, press

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax

machine prints the Memory Status List.

Retrieving Fax Messages

Dial your fax machine from a remote telephone or fax machine using

touch tone.

When you hear the beep, immediately enter your Remote Retrieval

Access Code (

As soon as you hear two short beeps, use the dial pad to press

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press

You cannot use

and

as dial numbers. However, if you want to

store a pause, press

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax

machine prints your fax messages.

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M E S S A G E C E N T E R

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a

remote telephone or fax machine using touch tone.

Dial your fax machine number.

When you hear the beep, immediately enter your Remote Retrieval

Access Code (

When you hear two short beeps, use the dial pad to press

Enter the new number of the remote fax machine where you want your

fax messages forwarded, and then press

You cannot use

and

as dial numbers. However, if you want to

store a pause, press

To retrieve the Memory Status List, when you hear two short beeps, use

the dial pad to press

Use the dial pad to enter the number of the remote fax machine (up to

20 digits), and then press

After you hear your fax machine beep, hang up and wait.

Your fax machine calls the remote fax machine. The remote fax

machine prints the Memory Status List showing the new forwarding

number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 to reset it.

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C H A P T E R N I N E

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Telephone

Services

Custom Features

Your fax machine supports the Distinctive Ring and Caller ID telephone

services offered by some telephone companies.

If you have Call Waiting, Ring Master, Voice Mail, an answering service or

an alarm system custom feature on your telephone line, it may create a

problem in the operation of your fax machine.

Distinctive Ring

This fax machine feature lets you use the Distinctive Ring subscriber

service offered by some telephone companies, which allows you to have

several telephone numbers on one phone line. Each phone number has its

own Distinctive Ring pattern, so you know which phone number is ringing.

This is one way you can have a separate phone number for your fax

machine.

Your fax machine has a Distinctive Ring function, allowing you to dedicate

one phone number just for receiving faxes. You’ll need to follow the

directions below to “register” the new Distinctive Ring pattern, that was

assigned by the Telephone Company, so your fax machine can recognize its

incoming calls.

You can change or cancel the Distinctive Ring pattern at any time. You can

switch it off temporarily, then turn it back on. When you get a new fax

number, make sure you reset this function.

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C H A P T E R T E N

You can register only one Distinctive Ring pattern with the fax machine.

Some ring patterns cannot be registered.

■ The fax machine will answer only calls to its registered number.

■ If using an external TAD to answer only the main number, the fax

machine must be in MANUAL mode.

■ In FAX/TEL or FAX ONLY mode, the fax machine will answer all

numbers on the phone line.

■ The first two rings are silent on the fax machine.

Registering the Distinctive Ring Pattern

If you have Voice Mail from the Telephone Company, you must

disconnect it now (temporarily).

Disconnect the fax machine from any TAD or external telephone

answering device.

Set the fax machine to MANUAL mode.

Function

Press

. The screen displays the current setting of this

feature.

Press

mode and press

to select the

DISTINCTIVE:SET?

Set

DISTINCTIVE:OFF?

DISTINCTIVE:SET?

Press

assign and press

to select the prestored ring pattern you want to

. (You will hear each pattern as you scroll through

Set

the four patterns.) Be sure to choose the pattern assigned by the

Telephone Company.

Ring

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

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T E L E P H O N E S E R V I C E S

Stop

Press

to exit.

Once you’ve registered the Distinctive Ring pattern in your fax machine,

you can turn this feature ON (or OFF), by following Steps 1 to 5 above.

Caller ID

The Caller ID feature of this fax machine lets you use the Caller ID

subscriber service offered by many local telephone companies. After at least

two rings, the screen displays the telephone number of your caller (or up to

16 characters of the name, if available). Once you pick up the handset, the

Caller ID information disappears from the screen, but the call information

remains stored in the Caller ID memory.

•

CALL PICKUP display remains on the screen when no Caller ID

information was transmitted.

OUT-OF-AREA display means the call originates outside your Caller ID

service area.

PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

Caller ID service varies with different carriers. Call your local telephone

company to determine the kind of service available in your area.

Caller ID Log

Your fax machine stores up to 30 of the last caller IDs received into the fax

machine’s memory in the Caller ID Log. When the thirty-first call comes in,

information about the first call is erased. You can print the report or scroll

through Caller ID information to review those calls made to your fax

machine.

Printing the Caller ID Log

Hold/Caller ID

Press

CALLER ID LOG

Start

To print the Caller ID Log, press

PRINTING

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C H A P T E R T E N

Viewing the Caller ID Log

Hold/Caller ID

Press

CALLER ID LOG

PRESS START KEY

SELECT

& SET

After 2 seconds, press

Log.

to scroll through the Caller ID

01)MARY HENDERSON

02)TOM HENDERSON

03)ABC COMPANY

When you want to see more detailed information for a displayed ID

Set

(phone number and date and time call was received) press

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

To continue viewing the Caller ID Log (Step 2), press

—OR—

Stop

To exit the Caller ID Log, press

Erase

You can delete a name from the Caller ID Log, by pressing

or Step 3.

in Step 2

ERASE THIS DATA?

1.YES 2.NO

Press

erasing).

to erase the selected Caller ID (or

to return to the Log without

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T E L E P H O N E S E R V I C E S

Returning a Call from the Log

See

Setting Up Your

Area Code

You can scroll through the Caller ID Log and select a call to return

automatically.

You must set up your Area Code in advance. (USA only)

p. 26

Press

Hold/Caller ID

CALLER ID LOG

PRESS START KEY

SELECT

& SET

Press

to scroll through the Caller ID Log and when you

Set

see a call you want to return immediately, press

01)MARY HENDERSON

01)9082438436

01)02/01 12:00

DIAL:PRESS START

Start

To begin dialing, press

Begin speaking when the other party answers.

This feature may not be available in certain area of USA and Canada.

If your dialing plan does not follow the standard 1 + area code + 7-digit

number dialing system for calling outside your area code, you may

experience problems returning calls automatically from the Caller ID Log.

Your fax machine will automatically dial “1” plus the area code for any

number that does not originate in your area code. If this is not the procedure

followed by your dialing plan you will not be able to return calls

automatically.

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C H A P T E R T E N

Registering a Caller ID Number

You can set up a caller in the Caller ID Log as a One Touch or Speed Dial

number.

Press

Hold/Caller ID

CALLER ID LOG

PRESS START KEY

SELECT

& SET

After 2 seconds, press

when you see a caller you want to register, press

to scroll through the Log and

Set

03)ABC COMPANY

03)9087772837

03)02/01 12:00

DIAL:PRESS START

To register the caller as a One Touch number, press the One Touch key

where you want the number to be stored.

—OR—

Speed Dial

To register the caller as a Speed Dial number, press

and use

Set

the dial pad to press the two-digit location code (01–50) and press

NAME:

ENTER & SET

If the LCD shows REGISTERED, the auto dial location already has a

number.

Set

Enter the caller’s name and press

Set

Press

FAX

TEL

to select the type of number and press

A fax number

A telephone (voice) number

FAX/TEL

CHAIN

Both a fax and telephone number

A number, usually an access code, for chain dialing

Return to Step 2 to store another auto dial number—OR—

Stop

Press

to exit.

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Making

Copies

Copy Functions

Your fax machine cannot scan anything closer than one-eighth inch from the

edge of the paper. The default resolution for a single copy is Super Fine.

Set the resolution to PHOTO for photographs.

Place document face down in the feeder.

Copy

Press

. (You can press

again for faster response—otherwise,

copying begins in about 5 seconds.)

Stop

To cancel, press

Do NOT pull on the paper while copying is in progress.

Multiple Copies

You can make multiple copies using your fax machine, and you can choose

whether the copies will be STACKED (all copies of page 1, then all copies

of page 2, etc.) or SORTED (collated). The default resolution for multiple

copies is Fine.

Copy

Place the document face down in the feeder, then press

Enter two digits for the number (up to 99) of copies you want.

For example, press

for three copies.

Copy

Press

Use

to select STACK or SORT.

Copy

Press

Make sure you frequently empty the receiving tray.

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C H A P T E R E L E V E N

If you get a MEMORY FULL message while you are scanning the first

Stop

page, press

to cancel the job and restart to make a single copy. If the

MEMORY FULL message appears while scanning subsequent pages, you

Copy

Stop

can press

to copy the portion that is in memory, or press

to cancel.

Copy

To restart the copy job using less memory, press

for stacked copies.

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Printing

Reports

FAX Settings

You can print the following lists and reports:

Choose if you would like a

1.XMIT REPORT

Transmission Verification Report

printed after all faxes you send.

Lists names and numbers stored in

One Touch and Speed Dial

2.ALL DIAL

memory, in numerical order.

ALL DIAL list (above),

alphabetically.

3.TEL.INDEX

Lists settings for INITIAL SETUP,

SETUP RECEIVE, PRINT

REPORTS and TEL SERVICE.

The settings for SETUP MSG

CTR are included.

4.USER SETTINGS

Lists summary information and

amount of occupied memory.

5.MEMORY STATUS

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C H A P T E R T W E L V E

To Print a Report

Function

Press

Enter the number of the report you want to print. For example, press

to print the TEL-INDEX.

Start

Press

Stop

to exit.

Transmission Verification (Xmit) Report

You can use the Xmit Report as proof that you sent a fax. This report lists

the name or fax number of the receiving party, the time and date of

transmission, and if the transmission was successful.

When the feature is OFF, the report is printed automatically only if there’s an

error during transmission. If the report indicates NG, send the document again.

If the report indicates you should check the readability of certain pages, resend

those pages. For successful transmissions, you can print the Xmit Report for

Trans. Verify

the last fax by pressing

When the feature is ON, the report is printed with every fax you send.

Function

Press

Set

to exit.

to select ON or OFF and press

Stop

Using the Trans. Verify Key

To print the Transmission Verification (Xmit Report) for only a few

Function

important faxes, turn the report off (

). Then you can press

Trans. Verify

the

key to print the Xmit Report for the last fax you sent.

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Important

Information

StandardTelephone and

FCC Notices

These notices are in effect on models sold and used in

the United States only.

This equipment is hearing aid and volume control compatible.

When programming emergency numbers and/or making test calls to

emergency numbers:

■

Remain on the line and briefly explain to the dispatcher the reason for

the call before hanging up.

■

Perform such activities in the off-peak hours, such as early morning or

late evening.

This equipment complies with Part 68 of FCC Rules. On the rear panel of

this equipment is a label that contains, among other information, the FCC

Registration Number and Ringer Equivalence Number (REN) for this

equipment. You must, upon request, provide this information to your

telephone company.

You may safely connect this equipment to the telephone line by means of a

standard modular jack, USOC RJ11C.

An FCC compliant telephone cord with a modular plug is provided with this

equipment. This equipment is designed to be connected to the telephone line

or premise’s wiring using a compatible modular jack that is Part 68

compliant. See the Installation section of this manual for details.

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C H A P T E R T H I R T E E N

The REN is useful to determine the quantity of devices you may connect to

your telephone line and still have those devices ring when your telephone

number is called. In most, but not all areas, the sum of the RENs of all

devices connected to one line should not exceed five (5). To be certain of

the number of devices you may connect to your line, as determined by the

REN, you should contact your local telephone company to determine the

maximum REN for your calling area. If your fax damages the telephone

line, the telephone company may discontinue your service temporarily. If

possible, they will notify you in advance. But if advance notice is not

practical, you will be notified as soon as possible. You will be informed of

your right to file a complaint with the FCC.

Your telephone company may make changes to its facilities, equipment,

operations or procedures that could affect the proper functioning of your

equipment. If they do, you will be notified in advance to give you an

opportunity to maintain uninterrupted telephone service.

If you experience trouble with this fax machine, please contact a Brother

Authorized Service Center for information on obtaining service or repair.

The telephone company may ask that you disconnect this equipment from

the line until the problem has been corrected or until you are sure that the

equipment is not malfunctioning.

If you are not able to solve a problem with your fax machine, contact Brother

USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

From within Canada: 1-800-853-6660 (voice)

1-514-685-4898 (fax)

From within Montreal: 1-514-685-6464 (voice)

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I M P O R T A N T I N F O R M A T I O N

Federal Communications Commission Compliance Notice

(For USA Only)

This equipment has been tested and found to comply with the limits for a

Class B digital device, pursuant to Part 15 of the FCC Rules. These limits

are designed to provide reasonable protection against harmful interference

in a residential installation. This equipment generates, uses, and can radiate

radio frequency energy and, if not installed and used in accordance with the

instructions, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to

radio or television reception, which can be determined by turning the

equipment off and on, the user is encouraged to try to correct the

interference by one or more of the following measures:

■

Reorient or relocate the receiving antenna.

Increase the separation between the fax equipment and the receiver.

Connect the fax equipment on a separate circuit.

Consult with the dealer or an experienced radio/TV technician for help.

Industry Canada Compliance Statement (For Canada Only)

This Class B digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du

Canada.

WARNING

For protection against the risk of electrical shock, always disconnect all

cables from the wall outlet before servicing, modifying or installing the

equipment.

This equipment may not be used on coin service lines provided by the

telephone company or connected to party lines.

Brother cannot accept any financial or other responsibilities that may be the

result of your use of this information, including direct, special or

consequential damages. There are no warranties extended or granted by this

document.

The serial number may be found on the label affixed to the back of the unit.

For your convenience, note the number below and retain this Owner’s

Manual to serve as a permanent record of your purchase, in the event of a

theft or fire, or for future reference.

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C H A P T E R T H I R T E E N

Important Safety Instructions

Read all of these instructions.

Save them for later reference.

Follow all warnings and instructions marked on the product.

Unplug this product from the wall outlet before cleaning. Do not use

liquid or aerosol cleaners. Use a damp cloth for cleaning.

Do not use this product near water.

Do not place this product on an unstable cart, stand, or table. The

product may fall, causing serious damage to the product.

Slots and openings in the cabinet and the back or bottom are provided

for ventilation; to ensure reliable operation of the product and to

protect it from overheating, these openings must not be blocked or

covered. The openings should never be blocked by placing the product

on a bed, sofa, rug, or other similar surface. This product should never

be placed near or over a radiator or heater. This product should never be

placed in a built-in installation unless proper ventilation is provided.

This product should be operated from the type of power source

indicated on the label. If you are not sure of the type of power

available, consult with your dealer or local power company.

This product is equipped with a 3-wire grounding type plug, a plug

having a third (grounding) pin. This plug will fit into only a grounding-

type power outlet. This is a safety feature. If you are unable to insert

the plug into the outlet, contact your electrician to replace your

obsolete outlet. Do not defeat the purpose of the grounding-type plug.

Do not allow anything to rest on the power cord. Do not place this

product where people can walk on the cord.

If an extension cord is used with this product, make sure that the total

ampere ratings on the products plugged into the extension cord do not

exceed the extension cord ampere rating. Also, make sure that the total

of all products plugged into the wall outlet does not exceed 15 amperes

(USA only).

Do not place anything in front of the fax machine that will block

received faxes. Do not place anything in the path of received faxes.

Do not touch a document during printing.

Never push objects of any kind into this product through cabinet slots,

since they may touch dangerous voltage points or short out parts

resulting in a risk of fire or electric shock. Never spill liquid of any

kind on the product.

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I M P O R T A N T I N F O R M A T I O N

Do not attempt to service this product yourself, as opening or removing

covers may expose you to dangerous voltage points and/or other risks,

and may void your warranty. Refer all servicing to a Brother

Authorized Service Center. A list of Brother Authorized Service

Centers has been included for your convenience, or you may contact the

following Brother Customer Service Numbers for your nearest Brother

Authorized Service Center:

USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-521-2846 (Fax-Back System)

1-800-853-6660 (voice)

From within Canada:

From within Montreal:

1-514-685-4898 (fax)

1-800-681-9838 (Fax-Back System)

1-514-685-6464 (voice)

Unplug this product from the wall outlet and refer servicing to a

Brother Authorized Service Center under the following conditions:

When the power cord is damaged or frayed.

If liquid has been spilled into the product.

If the product has been exposed to rain or water.

If the product does not operate normally when the operating

instructions are followed. Adjust only those controls that are

covered by the operating instructions. Improper adjustment of other

controls may result in damage and will often require extensive work

by a qualified technician to restore the product to normal operation.

If the product has been dropped or the cabinet has been damaged.

If the product exhibits a distinct change in performance, indicating

a need for service.

To protect your product against power surges, we recommend the use of

a power protection device (Surge Protector).

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C H A P T E R T H I R T E E N

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been

compiled and published, covering the latest product descriptions and

specifications.

The contents of this manual and the specifications of this product are

subject to change without notice.

Brother reserves the right to make changes without notice in the

specifications and materials contained herein and shall not be responsible

for any damages (including consequential) caused by reliance on the

materials presented, including but not limited to typographical and other

errors relating to the publication.

Trademarks

The Brother logo is a registered trademark of Brother Industries, Ltd.

Brother is a registered trademark of Brother Industries, Ltd.

Multi-Function Link is a registered trademark of Brother Industries, Ltd.

IBM, IBM PC, MWAVE and IBM Aptiva are registered trademarks of

International Business Machines Corporation.

Visioneer PaperPort is a registered trademark of Visioneer, Inc.

Microsoft and MS-DOS are registered trademarks of Microsoft

Corporation.

Windows and Windows NT are registered trademarks of Microsoft in the

USA and other countries.

All other terms and brand and product names mentioned in this manual

are registered trademarks of their respective companies.

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Troubleshooting

and Maintenance

Troubleshooting

Fax-Back System

Brother Customer Service has installed an easy-to-use Fax-Back System, so

you can get instant answers to common technical questions and product

information for all Brother products. This system is available 24 hours a

day, 7 days a week. You can use the system to send faxes to any fax

machine, not just the one from which you are calling.

If you can’t resolve a difficulty with your fax machine using this manual,

call our Fax-Back System, and follow the voice prompts to receive faxed

instructions about using the system, and an index of Fax-Back subjects.

USA:

1-800-521-2846

From within Canada: 1-800-681-9838

The Brother Fax-Back System number (USA only) has been

preprogrammed on One Touch key

Brother on the World Wide Web

You can find more information about Brother products, from product

specification sheets to Frequently Asked Questions (FAQs), on the

World Wide Web. Visit us at

http://www.brother.com

Brother Bulletin Board

Brother’s Bulletin Board Numbers are

USA:

1-888-298-3616

From within Canada: 1-514-685-2040

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C H A P T E R F O U R T E E N

Error Messages

You may occasionally encounter a difficulty with your fax machine or

telephone line. If this happens, your fax machine often identifies the

problem and displays an error message. The list below explains the most

common error messages.

If you need additional help, call the Brother Fax-Back System at

USA:

1-800-521-2846

From within Canada: 1-800-681-9838

CLEAN UP SCANNER

The scanner is dirty; clean the white bar and the glass under the bar with

isopropyl alcohol.

You should routinely clean the scanner to avoid this error.

Front cover

COMM.ERROR XX XX

A poor quality phone line resulted in a communications error. Try the call

again.

CONNECTION FAIL

You have requested a polling call from another party, but the other fax

machine is not in Poll Waiting mode.

COVER OPEN

The cover is not completely closed.

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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E

CUTTER JAM

The fax paper is jammed in the cutter.

Unplug the power cord.

Open the cover.

Pull the blue release lever on the print head unit and raise it.

Gently turn the paper roll toward the front of the machine to roll out the

jammed paper.

Recording paper

Use scissors to cut off the wrinkled portion of the paper.

Plug in the power cord.

Load the fax paper again, and push the blue release lever down.

Close the cover.

DISCONNECTED

The other party has disconnected during a call or fax. Try calling the other

party.

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C H A P T E R F O U R T E E N

DOCUMENT JAM

The documents were not inserted or fed properly, or were too long or too

short.

Open the cover.

Pull the documents toward the front of the fax machine, in the same

direction they were feeding.

Close the cover.

Front cover

MACHINE ERROR XX

and

PRESS STOP KEY

Contact Brother Customer Service at;

USA:

1-800-284-4329 (voice)

1-800-853-6660 (voice)

From within the Canada:

From within the Montreal: 1-514-685-6464 (voice)

NO RESPONSE/BUSY

The number you called does not answer or is busy. You may also have

reached a number not connected to a fax. Check the number and call again.

NOT REGISTERED

You’ve tried accessing a One Touch or Speed Dial location with no number

assigned to it. See pages 47 and 49 for information about storing One Touch

and Speed Dial numbers.

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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E

PAPER ROLL EMPTY

The paper roll is empty; follow the instructions in Installation to replace the

paper roll.

PRINTER FAULT

The recording head has overheated. Unplug the machine and wait 30

minutes for it to cool.

PRINTER JAM

The fax paper is jammed in the printer.

Follow the instructions for CUTTER JAM, see page 89.

SCANNER ERROR

See

Clean up

scanner

p. 88

Try cleaning the white bar and the glass under the bar with isopropyl

alcohol.

If you still get a scanner error, contact Brother Customer Service at:

USA:

1-800-284-4329.

1-800-853-6660.

1-514-685-6464.

From within Canada:

From within montreal:

Front cover

Recording Paper Jam

If something was placed in front of your fax machine, during printing the

recording paper may become jammed. To roll out the jammed paper, follow

the instructions for CUTTER JAM, see page 89.

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C H A P T E R F O U R T E E N

If You Are Having Difficulty with Your Fax Machine

If you think there is a problem with your fax machine, make a copy first. If

the copy looks good, the problem is probably not your fax machine. Check

the difficulties below and follow the troubleshooting tips.

Printing or Receiving Faxes

Condensed Print and Horizontal Streaks;

Top and Bottom of Sentences Cut Off

If your copy looks good, you probably had a bad connection, with static

or interference on the phone line.

Enabling/Disabling Anti-Curl Check Sheet (ACS)

Although the factory setting of Anti-Curl Check Sheet feature is OFF,

you can check the status of your fax machine’s Anti-Curl (ACS) feature

by printing an Anti-Curl Check Sheet.

Press One Touch key

Check Sheet.

and

at the same time to print an ACS

Press One Touch key

and

at the same time to discontinue

printing ACS Check Sheet.

Vertical Black Lines When Receiving

The sender’s scanner may be dirty. Ask the sender to make a copy to see

if the problem is with the sending machine. Try receiving from another

fax machine. If the problem continues, call Brother Customer Service at

1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada) or

1-514-685-6464 (from within Montreal).

Phone Line or Connections

Fax Machine Does Not Answer When Called

Make sure the fax machine is in the correct receiving mode for your setup

(either FAX, FAX/TEL or MSG CTR). Check for dial tone. If possible,

call your fax machine to hear it answer. If there is still no answer, check

the telephone line cord connection. Connect a standard telephone handset

to the fax machine telephone jack. If there is no ringing when you call

your fax machine, call your Telephone Company to check the line.

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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E

No DialTone on the Handset

Speaker Phone

Press

—OR—Lift the handset. If you hear no dial tone,

check telephone line cord connections at the fax machine and wall jack.

Check that the handset is connected to the fax machine’s handset jack.

Test the wall jack with another single line telephone. If no dial tone on

the wall outlet, call your Telephone Company.

Sending Faxes

Poor Transmitting Quality

Try changing your resolution to FINE or SUPERFINE (see “Resolution”

p. 40). Try cleaning the white pressure bar of the scanner and the glass

under the bar (see p. 91).

Dialing Does Not Work

Check for a dial tone.

Change TONE/PULSE setting (see “Setting Dialing Mode (Tone/Pulse)”

p. 23).

Check all line cord connections, and make sure the curled handset cord

is not in the EXT jack.

Check power cord connection.

Speaker Phone

Send a manual fax by pressing

—OR—Lifting the handset,

and dialing the number. Wait to hear fax receiving tones before pressing

Start

Vertical Black Lines When Sending

Use your fax machine to make a copy. If the copy shows the same

problem, the scanner area is dirty. Lift the front cover and check the

document path. Clean the scanner’s white pressure bar and the glass

under the bar using isopropyl alcohol and a lint-free cloth (see p. 91).

Handling Incoming Calls

Double Ring in FAX/TEL Mode

See

For FAX/TEL

Mode Only

p. 35

The fax machine knows the incoming call is not a fax so it is signaling

you to answer the telephone call. Pick up the fax machine handset or

answer from an extension phone and press your fax machine’s

Telephone Answer Code (default setting is #51).

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C H A P T E R F O U R T E E N

Transferring a Call to the Fax Machine

If you have answered the fax machine handset, press ^Start, and hang up

immediately.

If you answered at an extension phone, press your three-digit Fax Receive

Code (the factory setting is 51). When your fax machine answers, hang up.

Fax Machine “Hears”Voice as CNG Tone

See

Easy Receive

p. 34

If your fax machine is set to Easy Receive ON, and it answers voice

calls by trying to receive a fax, try turning Easy Receive to OFF.

Transmission Verification Report Prints “Result: NG”

There is probably temporary noise or static on the phone line. Try

sending the fax again. If the problem continues, call the Telephone

Company to check your phone line.

Custom Features on a Single Line

If you have Call Waiting, Caller ID, Ring Master, Voice Mail, an

answering machine, alarm system or any other custom feature on a

single phone line with your fax machine, it may create a problem with

sending or receiving fax data and telephone calls.

For Customer Service

USA:

1-800-284-4329 (voice)

1-908-575-8790 (fax)

1-800-853-6660 (voice)

1-514-685-4898 (fax)

1-514-685-6464 (voice)

From within Canada:

From within Montreal:

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For Multi-Function Link (option)

Users

Multi-Function

Link^®(option)

You can purchase the optional Multi-Function Link^®package (also called

“Missing Link”). Multi-Function Link^®turns your fax machine into a

multi-function center, by enabling you to use your fax machine as a printer

and a scanner and to use it to fax messages from Windows^®applications in

your computer. The Multi-Function Link^®option is for Windows^®3.1x and

Windows^®95/98.

Multi-Function Link^®is available at most Brother retailers. If you cannot

find it, you can order Multi-Function Link^®directly from Brother. The item

number is PCI-1.

Installation instructions will be included with PCI-1. However, it is

important that you hook up your fax machine to your computer before

you install the software.

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M U L T I - F U N C T I O N L I N K

( O P T I O N )

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Specifications

Type

Compatibility

Coding system

Modem speed

Document input width

Scanning/Printing width

Paper roll size: width

length

Desktop facsimile transceiver

ITU-T Group 3

Modified Huffman (MH)

14400/12000/9600/7200/4800/2400; Automatic Fallback

5.8 inches to 8.5 inches (148 mm to 216 mm)

8.2 inches (208 mm)

8.5 inches (216 mm)

164 feet (50 m) with standard thermal paper

98 feet (30 m) with Therma PLUS paper

Limited to 2.76 inches (70 mm)

Line Thermal

64 levels (Dithered)

LCD, 16 characters

diameter

Printer type

Gray scale

Display

Polling types

Contrast control

Resolution

Standard, Sequential

Automatic/Super Light/Super Dark (manual setting)

• Horizontal

203 dot/inch (8 dot/mm)

• Vertical Standard—98 line/inch (3.85 line/mm)

Fine, Photo—196 line/inch (7.7 line/mm)

Superfine, Photo (copy)—392 line/inch (15.4 line/mm)

512 KB (up to 20 pages*)

Memory capacity

One Touch dial

Speed-Dial

50 stations

Automatic redial

Speaker type

Auto answer

3 times at 5 minute intervals

Full Duplex, Digital

0, 1, 2, 3 or 4 rings

* “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard

resolution).

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S P E C I F I C A T I O N S

Communication source

Operating environment

Public switched telephone network

41 - 95° F (5 - 35°C)

Power source

Power consumption

Dimensions

120V AC 50/60Hz (USA, Canadian Version Only)

Standby: under 5 watts — Peak: under 110 watts

11.8 x 9.4 x 5.4 inches (299 x 240 x 137 mm)

6.4 lb (2.9 kg)

Weight

Specifications are subject to change for improvement without prior notice.

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Glossary

ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the

document feeder and fed one at a time automatically.

All Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in

numerical order.

automatic fax transmission Sending a fax without picking up the handset or pressing

Speaker Phone

Backup Print Sets your fax machine to print a copy of faxes that are received and stored in

memory.

beeper The sound the keys make when they are pressed, an error occurs or a document has

been received or transmitted.

broadcasting The ability to send the same fax message to more than one location.

Caller ID A service purchased from the Telephone Company that lets you see the number (or

name) of the party calling you. Your fax machine stores the latest callers so you can print a

Log, view caller information, register selected callers as auto dial numbers and return calls.

Cancel Job Cancels a programmed job, like Delayed Fax or Polling.

CNG tones The special tones (beeps) sent by fax machines during automatic transmission to

tell the receiving machine that they are a from fax machine.

communication error (or Comm. Error) An error during fax sending or receiving, usually

caused by line noise or static.

Contrast Setting to compensate for dark or light documents, by lightening dark documents or

darkening light documents.

Delayed Fax Sends your fax at a later time that day.

Distinctive Ring A service purchased from the Telephone Company that provides another

phone number on an existing phone line. The Brother fax machine uses the new number to

simulate a dedicated fax line.

ECM (Error Correction Mode) Detects errors during fax transmission and resends the

page(s) of the document that had an error.

F/T Ring Time The length of time the fax machine rings (when the answer mode setting is

FAX/TEL) to notify you to pick up a voice call that it answered.

Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.

fax tones The signals sent by sending and receiving fax machines while communicating

information.

Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs.

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G L O S S A R Y

100

gray scale The shades of gray available for copying and faxing photographs.

group number A combination of One Touch and/or Speed Dial numbers that are stored on a

One Touch key for Broadcasting.

ICM (incoming message) A recorded voice message received into digital Message Center.

Interrupt Temporarily puts a waiting job on hold while you perform another operation.

LCD (liquid crystal display) The display screen on the fax machine that shows interactive

messages during On-Screen Programming and defaults to the date and time when the

machine is idle.

Speaker Phone

manual fax When you press

—OR—lift the handset so you can hear the receiving

Start

fax machine answer before you press

to begin transmission.

Message Center You can set up your fax machine to receive voice and/or fax messages into

its memory so you can retrieve them remotely.

Memory Status List Shows how much memory is being used, how much is left, and the type

of messages in memory.

memory usage Instructs the fax machine how to allocate the memory.

Multi-Function Link^®Ready fax machine models that have a PCI/F Port to connect a

computer, using the optional hardware/software package called “Missing Link.”

Next Fax Reservation Accepts the next document in the document feeder for transmission

while the fax machine is still receiving.

OGM (Out-Going Message) The message callers hear when you call your Message Center or

external answering machine.

One Touch Keys on the fax machine control panel where you can store numbers for easy

dialing. You must use a separate key for each number.

Out of Paper Reception Receives faxes into the fax machine’s memory when the machine is

out of paper.

Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static

on overseas phone lines.

Paging Feature enables your fax unit to call your pager when a fax and/or a voice message is

received into its memory.

Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and

Speed Dial numbers.

Photo Mode A resolution setting that uses varying shades of gray for the best representation

of photographs.

polling The process of a fax machine calling another fax machine to retrieve waiting fax

messages.

Pulse (Rotary) A form of dialing on a telephone line.

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G L O S S A R Y

101

Quick Scan Enables the fax machine to scan a document into memory before faxing it.

remote access The ability to access your Message Center remotely from a fax machine using

touch tone.

remote activation allows you to transfer a fax call, answered at an extension phone, to the

fax machine.

remote retrieval access code The four-digit code that allows you to call and access your

Message Center from a remote location.

resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and

Photo.

scanning The process of sending an electronic image of an original paper document into your

computer.

speed dial A preprogrammed number for easy dialing. You must press the Speed dial key and

then two digit code to start the dialing process.

Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission.

Station ID The stored information that appears on the top of faxed pages. It includes the

sender’s name and fax number.

super fine resolution 392 x 203 dpi. Best for very small print and line art.

TAD (External Telephone Answering Device) You can connect an external answering

machine on the same line as your fax machine.

Tel-Index A key on the control panel that displays an electronic, alphabetical listing of stored

One Touch, Speed Dial and Group numbers.

Toll Saver A Message Center setting that allows the fax machine to answer after two ring when

a message(s) was received and after four rings when there are no messages. The caller can

hang up (after two rings) without paying for the call if there are no messages to retrieve.

Tone A form of dialing on the telephone line used for Touch Tone telephones.

transmission The process of sending documents over the phone lines from your fax machine

to the receiving fax machine.

User Option List A printed report that shows the current settings of your fax machine.

Xmit Report (Transmission Report) A listing of the last fax you sent, showing, date, time,

and number of pages. The receiving party’s fax number and the result of the transmission is

printed on the report for your records.

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G L O S S A R Y

102

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103

Index

Customer Service................................................ i

CUTTER JAM ................................................. 89

Accessories and Supplies .................................. ii

ALL DIAL Lists .............................................. 79

Alternating Displays ........................................ 18

Answer Mode .................................................. 31

Answering Machine (TAD) ............................. 14

Area Code (Setting) ......................................... 26

Assembly ........................................................... 7

Automatic Document Feeder (ADF) ............... 40

Automatic Transmission .................................. 41

Date and Time.................................................. 23

Delayed Fax ..................................................... 43

Dialing Mode ................................................... 23

Distinctive Ring ............................................... 71

Document ........................................................ 39

DOCUMENT JAM.......................................... 90

Easy Receive.................................................... 34

ECM (Error Correction Mode) .......................... 3

Entering Text ................................................... 25

Error Messages ................................................ 88

Backup printing ............................................... 61

Beeper Volume................................................. 27

Broadcasting .................................................... 43

Broadcasting (Set Up Groups)......................... 51

Brother Bulletin Board ....................................... i

Brother Numbers ................................................ i

Fax Forwarding................................................ 64

Fax Forwarding (Changing) ............................ 69

Fax Message (Printing).................................... 61

FAX ONLY Mode ........................................... 31

Fax Receive Code ............................................ 35

Fax Redial ........................................................ 41

Fax Tones and Handshake ................................. 2

Fax-Back System ............................................. 87

FAX/TEL (F/T) Mode ..................................... 31

FAX/TEL (F/T) OGM (Recording) ................. 34

FAX/TEL (F/T) Ring Time ............................. 33

FCC Notices .................................................... 81

Fine (Resolution) ............................................. 40

Flexible Memory Settings ............................... 57

Function Mode................................................. 17

Caller ID .......................................................... 73

Caller ID (Printing).......................................... 73

Caller ID (Registering) .................................... 76

Caller ID (Returning a Call) ............................ 75

Caller ID (Viewing) ......................................... 74

Canceling Job ............................................ 37, 45

CLEAN UP SCANNER .................................. 88

CNG tones ......................................................... 2

Connect (External Telephone) ......................... 16

Connect (Hand Set) ........................................... 9

Connect (Power Cord) ..................................... 10

Connect (TAD) ................................................ 14

Connect (telephone line).................................. 10

Contrast............................................................ 40

Copy ................................................................ 77

Corrections ...................................................... 25

Gray scale ........................................................ 97

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I N D E X

104

Handset Volume ............................................... 27

Help ................................................................... 1

Help List ............................................................ 1

Hold ............................................................. 4, 54

On-Screen Programming ................................. 17

One Touch (Changing) .................................... 50

One Touch Dial (Storing Numbers)................. 47

One Touch Dialing........................................... 54

Outgoing Message (Listening) ........................ 59

Outgoing Message (Recording)................. 16, 59

Outogoing Message (Erasing) ......................... 59

Overseas Mode ................................................ 42

ICM Recording Monitor .................................. 63

Important Information ..................................... 81

Incoming Messages ......................................... 62

Inserting Spaces ............................................... 25

Installation ......................................................... 5

Interrupting ...................................................... 46

Packing List ....................................................... 6

Paging .............................................................. 64

Paper (Loading) ................................................. 7

Paper (Size) ....................................................... 9

Pause ................................................................ 54

PBX ................................................................. 13

Photo (Resolution) ........................................... 40

Polling (Receive) ............................................. 36

Polling Transmit (Setting Up) ......................... 45

Print a Report................................................... 80

PRINTER JAM................................................ 91

Load the recording paper ................................... 7

Manual Dialing ................................................ 53

Manual Mode................................................... 31

Manual Transmission....................................... 41

Memory Status List (Retrieving) ..................... 68

MEMORY STATUS Lists ............................... 79

Memory Storage .............................................. 29

Message Center ............................................... 57

Message Center (Set up).................................. 58

Message Indicator............................................ 60

Message Storage .............................................. 57

Message Storage (Setting) ............................... 58

MSG CTR Mode ............................................. 31

Multi-Function Link^®(option) ........................ 95

Multi-Function Link^®Mode ............................ 38

Multi-Line Connections................................... 13

Multiple Copies ............................................... 77

Multiple Resolution Transmission................... 44

Quick Scan....................................................... 42

Recording (Conversation)................................ 64

Recording (Memo) .......................................... 63

Recording Paper ................................................ 9

Remote Access Code (Changing) .................... 66

Remote Access Code (Using) .......................... 66

Remote Codes (Changing) .............................. 35

Remote Commands ......................................... 67

Remote Retrieval ............................................. 66

Repeating Letters ............................................. 25

Resolution ........................................................ 40

Ring Delay ....................................................... 33

Next-Fax Reservation ...................................... 44

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I N D E X

105

Ring Volume .................................................... 29

Roll Over Phone Lines .................................... 11

USER SETTINGS List .................................... 79

Sequential Polling Receive .............................. 37

Sort .................................................................. 77

Speaker Phone (answering) ............................. 55

Speaker Volume ............................................... 28

Special Characters ........................................... 25

Specifications................................................... 97

Speed Dial (Changing) .................................... 50

Speed Dial (Storing Numbers) ........................ 49

Speed Dialing .................................................. 54

Stack ................................................................ 77

Standard (Resolution) ...................................... 40

Station ID......................................................... 24

Super Fine (Resolution)................................... 40

Voice Message (Erasing) ................................. 61

Voice Message and Memos (Playing) ............. 60

Volume Amplify .............................................. 28

XMIT REPORT ............................................... 80

TAD (Telephone Answering Device) .............. 14

TEL. INDEX Lists........................................... 79

Telephone Answer Code .................................. 35

Telephone Index .............................................. 55

Toll Saver ......................................................... 63

Tone/Pulse ................................................. 23, 55

Trans. Verify Key ............................................. 80

Transmission Verification Report .................... 79

Troubleshooting ............................................... 87

Two-Line Phone System.................................. 11

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I N D E X

106

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107

Remote Retrieval Access Card

If you plan to retrieve voice or fax messages while away from your fax

machine, carrying the Remote Retrieval Access Card printed below will

serve as a convenient reminder of the retrieval procedures. Simply cut

out the card and fold it to fit in your wallet or organizer. Keeping it

handy will help you derive the full benefit of your fax machine’s

forwarding, paging and remote retrieval features.

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108

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Brother International Corporation

100 Somerset Corporate Boulevard

P.O. Box 6911

Bridgewater, NJ 08807-0911 USA

Brother International Corporation (Canada) Ltd.

1 rue Hôtel de Ville,

Dollard-des-Ormeaux, QC, CANADA H9B 3H6

Visit us on the World Wide Web

http://www.brother.com

These machines are made for use in the USA or CANADA only. We can not recommend

using them overseas because it may violate the Telecommunications Regulations of that

country and the power requirements of your fax machine may not be compatible with the

power available in foreign countries. Using USA or CANADA models overseas is at your

own risk and will void your warranty.

UF0839001

Printe d in Ma la ysia

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