FAX 2750
FAX 3750
®
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i
Brother Numbers
Fax-Back System
Brother Customer Service has installed an easy-to-use Fax-Back System, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can’t resolve a difficulty with your fax machine using this manual,
call our Fax-Back System, and follow the voice prompts to receive faxed
instructions about using the system and an index of Fax-Back subjects.
USA:
1-800-521-2846
From within Canada: 1-800-681-9838
The Brother Fax-Back System number (USA only) has been preprogrammed
01
on One Touch key
.
Brother on the World Wide Web
You can find more information about Brother products, from product
specification sheets to Frequently Asked Questions (FAQs), on the
World Wide Web. Visit us at
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board numbers are
USA:
1-888-298-3616
From within Canada: 1-514-685-2040
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal: 1-514-685-6464 (voice)
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ii
OrderingAccessories
and Supplies
For best quality results use only genuine Brother accessories, available at most Brother retailers.
If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American
Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us
online for a complete selection of Brother accessories and supplies available for purchase.)
USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within Canada: 1-800-668-2768 (voice)
DESCRIPTION
Laser Fax Toner
Laser Fax Drum
ITEM
TN5000PF
DR200
1 MB Expandable Memory Board (For FAX 2750 Only)
2 MB Expandable Memory Board (For FAX 2750 Only)
Telephone Line Cord
ME1000
ME2000
UG157001 (USA)
UG3565001 (Canada)
Telephone Handset
UF6857002
UL8019009
UU7117001
UL6856000
UL7114001
UF7206001
UU7257001
UU7256001
UU7245001
Handset Curled Cord
Dust Cover
Wire Extension
Paper Tray and Document Tray
Document Tray with Wire Extension
Remote Control Access Card
Quick Reference Card
Owner’s Manual
Free Filter core to convert your standard shielded Printer FCYL2
Cable for PC Hook up.
Optional IEEE-1284 Bi-directional Cable
UG4558001
PCI-2CD (For CD-ROM Drive)
* Optional Multi-Function Link Pro software on
CD-ROM or Floppy Disks.
PCI2D31 (Floppy Disks, Windows® 3.1X)
PCI2D95 (Floppy Disks, Windows® 95, 98)
(Floppy Disks include MFL Pro and Visioneer
PaperPort™ LE only.)
* Multi-Function Link Pro software is not available on Floppy Disks for Windows NT® Workstation
Version 4.0
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iii
Table of Contents
Introduction
Using This Manual ...................................................................................................... 1
Finding Information .................................................................................................... 1
Test Sheet Procedures (For USA Only) .................................................................. 2
About Fax Machines ................................................................................................... 2
Fax Tones and Handshake........................................................................................... 2
ECM (Error Correction Mode) ................................................................................... 3
FAX 2750 and FAX 3750 Control Panel Overview .............................................. 4
FAX 2750 and FAX 3750 Control Panel Keys....................................................... 5
1
Fax Machine
Setup and
Caution ........................................................................................................................... 7
Packing List................................................................................................................... 8
Choosing a Location.................................................................................................... 9
Assembly ...................................................................................................................... 10
Installing the Drum Unit Assembly (with Toner Cartridge) ..................................... 10
Setting Up the Fax Machine ..................................................................................... 12
Loading Paper ........................................................................................................... 14
Attaching Dust Cover ......................................................................................... 15
Manual Feed Slot ...................................................................................................... 16
Loading One Sheet of Paper ............................................................................... 16
Acceptable Paper (Available with Software Option).......................................... 16
Paper Capacity in Feeder (Available with Software Option) ............................. 17
Connecting an External Telephone Answering Device (TAD) ................................. 17
Sequence ............................................................................................................. 17
Connections ........................................................................................................ 18
Recording Outgoing Message on External TAD ................................................ 18
Connecting an External Telephone ........................................................................... 19
Special Line Considerations ..................................................................................... 19
Roll Over Phone Lines ....................................................................................... 19
Two-Line Phone System..................................................................................... 19
Converting Telephone Wall Outlets .................................................................... 20
Installing Fax Machine, External Two-Line TAD,
2
Connections
and Two-Line Telephone ................................................................................. 20
Multi-Line Connections (PBX) ................................................................................ 21
Custom Features on a Single Line ............................................................................ 22
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T A B L E O F C O N T E N T S
iv
On-Screen
User-Friendly Programming................................................................................... 23
Programming
3
4
Function Mode .......................................................................................................... 23
Alternating Displays ................................................................................................. 24
Function Selection Table........................................................................................... 24
Initial Setup
Getting Started ........................................................................................................... 27
Setting Dialing Mode (Tone/Pulse) .......................................................................... 27
Setting Date and Time............................................................................................... 27
Setting Station ID...................................................................................................... 28
Entering Text ...................................................................................................... 29
Setting Beeper Volume.............................................................................................. 31
Setting the Handset Volume ...................................................................................... 31
Setting the Speaker Volume ...................................................................................... 31
Setting the Ring Volume ........................................................................................... 31
Memory Storage ....................................................................................................... 32
Sleep Mode ............................................................................................................... 32
Delayed Timer........................................................................................................... 32
Setup Receive
Basic Receiving Operations ..................................................................................... 33
Select Answer Mode ................................................................................................. 33
Setting Ring Delay .................................................................................................... 34
Setting F/T Ring Time .............................................................................................. 34
Easy Receive ............................................................................................................. 35
Printing a Reduced Incoming Document .................................................................. 36
Recommended Reductions ................................................................................. 36
Setting Paper Size ..................................................................................................... 37
Setting the Print Density ........................................................................................... 37
Toner Save................................................................................................................. 38
Advanced Receiving Operations ............................................................................ 38
Operation from Extension Telephone (For FAX 2750 Only)
5
or External Telephone ............................................................................................ 38
For FAX/TEL Mode Only .................................................................................. 39
Changing Remote Codes .................................................................................... 39
Printing a Fax in Memory ......................................................................................... 39
Polling ....................................................................................................................... 40
Setting Up Polling Receive................................................................................. 40
Setting Up Sequential Polling Receive ............................................................... 41
Canceling a Scheduled Job ....................................................................................... 42
Setting Multi-Function Link Pro Mode
(Only if You Purchased Multi-Function Link Pro)................................................. 42
Distinctive Ringing ................................................................................................... 43
Registering Your Distinctive Ringing Pattern ..................................................... 44
Caller ID ................................................................................................................... 45
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T A B L E O F C O N T E N T S
v
Viewing Caller ID List ....................................................................................... 45
Printing Caller ID List ........................................................................................ 46
Clearing a Caller ID Stored in Memory.................................................................... 46
Call Waiting Caller ID (For FAX 2750 Only) .......................................................... 46
Setup Send
Before You Begin ........................................................................................................ 47
Manual Transmission ................................................................................................ 48
Automatic Transmission ........................................................................................... 48
Manual and Automatic Fax Redial ........................................................................... 49
Dual Access............................................................................................................... 49
Real Time Transmission............................................................................................ 49
Checking the Jobs Status .......................................................................................... 50
Canceling Jobs While Scanning the Document ........................................................ 50
Canceling Jobs in Memory ....................................................................................... 51
Basic Sending Operations ........................................................................................ 51
Composing Electronic Cover Page ........................................................................... 51
Cover Page for Next Fax Only ........................................................................... 52
Always Send Cover Page.................................................................................... 53
Using a Printed Cover Page ................................................................................ 54
Cover Page Message ................................................................................................. 54
Composing Your Own Comments ...................................................................... 54
Contrast ..................................................................................................................... 55
Resolution ................................................................................................................. 55
Advanced Sending Operations ............................................................................... 56
Overseas Mode ......................................................................................................... 56
Call Reservation ........................................................................................................ 57
Print Sample Call Back Message .............................................................................. 58
Delayed Fax .............................................................................................................. 58
Broadcasting ............................................................................................................. 59
Multiple Resolution Transmission ............................................................................ 60
Setting Up Polling Transmit ..................................................................................... 61
Interrupting Delayed Fax and Polling Transmit Jobs ............................................... 62
6
Setup Auto Dial
Numbers
Storing Numbers for Easy Dialing ........................................................................ 63
Storing One Touch Dial Numbers............................................................................. 63
Storing Speed Dial Numbers .................................................................................... 64
Changing One Touch and Speed Dial Numbers ....................................................... 65
Setting Up Groups for Broadcasting ......................................................................... 65
7
Telephone
Operations
8
Dialing Options .......................................................................................................... 67
Manual Dialing ......................................................................................................... 67
One Touch Dialing .................................................................................................... 68
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T A B L E O F C O N T E N T S
vi
Speed Dialing ............................................................................................................ 68
Dialing Access Codes and Credit Card Numbers ..................................................... 69
Hold .......................................................................................................................... 69
Pause ......................................................................................................................... 69
Tone/Pulse ................................................................................................................. 70
Searching Telephone Index ....................................................................................... 70
RemoteFax
Options
Fax Forwarding/Paging............................................................................................ 71
Programming a Fax Forwarding Number ................................................................. 71
Programming Paging Number .................................................................................. 72
Setting Fax Storage ................................................................................................... 73
Changing Remote Access Code .............................................................................. 73
Remote Retrieval ....................................................................................................... 74
Using Remote Access Code ...................................................................................... 74
Remote Commands ................................................................................................... 75
Retrieving Memory Status List ................................................................................. 76
Retrieving Fax Messages .......................................................................................... 76
Changing Fax Forwarding Number .......................................................................... 77
9
Printing
Reports
Fax Settings and Activity ......................................................................................... 79
To Print a Report ....................................................................................................... 80
Transmission Verification (Xmit) Report .................................................................. 80
Activity Report Interval ............................................................................................ 80
10
MakingCopies
Using the Fax Machine as a Copier ....................................................................... 81
Making a Single Copy .............................................................................................. 82
Making Multiple Copies ........................................................................................... 82
Stacking Multiple Copies.......................................................................................... 82
Sorting Multiple Copies ............................................................................................ 82
Reducing and Enlarging Copies................................................................................ 83
Copying a Photograph .............................................................................................. 83
11
Optional
Memory Board ........................................................................................................... 85
Optional Memory for the Printer & Fax Operations................................................. 85
For the Printer ..................................................................................................... 85
For the Fax .......................................................................................................... 85
Installing the Optional Memory Board ..................................................................... 86
Accessories
12
(For FAX 2750 Only)
Troubleshooting
andMaintenance
13
Troubleshooting ......................................................................................................... 89
Fax-Back System ...................................................................................................... 89
Brother Home Page ................................................................................................... 89
Brother Bulletin Board.............................................................................................. 89
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T A B L E O F C O N T E N T S
vii
Error Messages ......................................................................................................... 90
Document Jam .......................................................................................................... 93
Printer Jam ................................................................................................................ 93
Paper is Jammed in the Multi-purpose Sheet Feeder ......................................... 94
Paper is Jammed near the Drum Unit or in the Fuser Unit ................................ 94
If You Are Having Difficulty with Your Fax Machine .............................................. 95
Difficulties Setting Up The Optional Software ................................................. 101
Problem Using the HP Pavilion PC and the “HP DEMO” Screen Saver ............... 101
Bi-Directional Parallel Ports (nibble and byte modes) ........................................... 101
Fax Machine Connect Failure or Bi-Directional Communication Error ................ 102
Brother HL-6/6V/10h/630series/660series/960/1260/WL-660: ............................. 102
HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:............................................. 103
HP LaserJet 4 Plus:........................................................................................... 104
NEC SuperScript 610/660: ............................................................................... 104
EPSON ActionLaser 1100 / 1400:.................................................................... 104
Lexmark WinWriter 200:.................................................................................. 104
Graphics or Text is Missing When the Document is Printed............................ 105
Packing and Shipping the Fax Machine ............................................................. 106
Regular Maintenance.............................................................................................. 109
Cleaning the Document Scanner............................................................................. 109
Cleaning the Printer ................................................................................................ 110
Cleaning the Drum Unit .......................................................................................... 111
Replacing the Toner Cartridge ................................................................................ 112
Toner Empty Indicator ...................................................................................... 112
How to Replace the Toner Cartridge....................................................................... 113
Replacing the Drum Unit ........................................................................................ 117
For Customer Service ............................................................................................. 122
Standard Telephone and FCC Notices (For 120V Models Only) ................. 123
These notices are in effect on models sold and used in the United States only ...... 123
Laser Safety (For 110–120V Models Only) ........................................................... 125
FDA Regulations .............................................................................................. 125
Manufactured .................................................................................................... 125
Federal Communications Commission (FCC) Declaration of Conformity
14
(For USA Only).................................................................................................... 126
Industry Canada Compliance Statement (For Canada Only).................................. 126
Important—About the Interface Cable ................................................................... 126
International Energy Star Compliance Statement ................................................... 126
Important Safety Instructions ........................................................................... 127
Notice – Disclaimer of Warranties ................................................................... 129
Compilation and Publication Notice ................................................................ 129
Trademarks ....................................................................................................... 130
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T A B L E O F C O N T E N T S
viii
Fax Specifications .................................................................................................... 131
15
Printer Specifications (Available with Software Option) ............................... 132
Electrical and Environment .................................................................................. 133
Parallel Interface Specifications (Available with Software Option) ............ 134
(Option)
Setting Up the Fax Machine and Computer to Work Together .................... 135
Before You Install the Optional Multi-Function Link Pro Software ........... 136
If You Don’t Have a CD-ROM Drive...................................................................... 136
Computer Requirements ......................................................................................... 136
Connecting the Fax Machine to the Computer ................................................ 137
Installing Multi-Function Link Pro Software ................................................... 138
Overview of Basic Steps ......................................................................................... 138
Choosing the Software to Install ............................................................................. 139
Install Multi-Function Link Pro Software ........................................................ 139
Install NetCentric™ FaxStorm ......................................................................... 139
Install Automatic E-Mail Printing .................................................................... 139
View On-Line Documentation.......................................................................... 139
Product Support ................................................................................................ 139
Brother Web Link ............................................................................................. 139
Exit ................................................................................................................... 139
Installing the Brother Software ............................................................................... 140
Helpful Hints for Windows® 3.1, 3.11 or Windows® 95, 98 ................................... 142
Using the Multi-Function Link Pro Software ................................................... 143
The Brother Resource Manager .............................................................................. 143
Multi-Function Link Pro ......................................................................................... 144
Visioneer PaperPort™ LE....................................................................................... 144
Sending a Fax from Your PC ................................................................................ 145
Sending a Quick Fax ............................................................................................... 145
Sending a Fax from the Main Menu ....................................................................... 146
Sending a Fax from a Windows® Application......................................................... 147
Receiving Faxes into Your PC ............................................................................... 148
Before You Begin .................................................................................................... 148
Checklist for MF Link Mode............................................................................ 148
Checklist for Your PC ....................................................................................... 148
Viewing Received Faxes ......................................................................................... 149
Scanning a Document ............................................................................................. 149
Accessing the Scanner ............................................................................................ 150
Scanning a Document into Your PC........................................................................ 150
Settings in the Scanner Window ............................................................................. 151
PreScanning an Image ............................................................................................ 153
Exporting an Image File ......................................................................................... 154
Multi-Function
A
Link ProSoftware
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T A B L E O F C O N T E N T S
ix
Special Printing Features ....................................................................................... 155
Windows® Printing .................................................................................................. 155
Bi-directional Parallel Interface .............................................................................. 155
Enhanced Memory Management ............................................................................ 155
Printing From Your PC .......................................................................................... 156
Multi-purpose Sheet Feeder .................................................................................... 156
Two-Sided Printing (Manual Duplexing) ............................................................... 157
Loading Envelopes in Multi-Purpose Sheet Feeder ................................................ 157
Manual Feed Slot .................................................................................................... 158
Loading One Sheet of Paper ............................................................................. 158
Loading More Than One Sheet of Paper .......................................................... 158
Paper Tray ............................................................................................................... 158
Simultaneous Printing/Faxing .............................................................................. 159
Choosing Acceptable Paper ................................................................................... 159
B
NetCentric Internet Fax ......................................................................................... 161
Before You Begin .................................................................................................... 162
Compatible Operating Systems ........................................................................ 162
Your Fax Service Account ................................................................................ 162
Receiving Faxes ...................................................................................................... 162
Creating an Inbound Account ........................................................................... 163
Installing NetCentric™ FaxStorm .......................................................................... 163
Overview of Utilities............................................................................................... 164
Contact Manager .............................................................................................. 164
Cover Page Builder ........................................................................................... 164
Print Driver ....................................................................................................... 164
Status Manager ................................................................................................. 164
Viewfax (A Fax File Viewing Application) ...................................................... 164
Accessing NetCentric™ FaxStorm ......................................................................... 165
Sending Faxes ......................................................................................................... 165
General Tab....................................................................................................... 166
Attachments Tab ............................................................................................... 169
Options/Sender Tab .......................................................................................... 170
Sending a Fax from Other Windows® Applications ................................................ 170
If You Are Using Windows® 95, 98 ......................................................................... 170
If You Are Using Windows NT® Workstation Version 4.0 ...................................... 171
Setting Up Contacts in the Contact Manager.......................................................... 172
To add a New Contact to the All Group: .......................................................... 172
To add a New Contact to Another Group: ........................................................ 173
Changing Contact Detail .................................................................................. 173
Setting Up Multiple Addresses ......................................................................... 174
Moving or Copying a Contact to Another Group ............................................. 175
Creating a Group for Broadcasting................................................................... 175
C
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T A B L E O F C O N T E N T S
x
Managing Your Faxes in the Status Manager.......................................................... 175
Accessing the Status Manager .......................................................................... 176
Checking the Status of Sent Faxes (Outbox) .................................................... 176
Viewing Faxes You Received (Inbox)............................................................... 176
Managing Faxes from Your Account Page .............................................................. 177
Accessing Your Account Page................................................................................. 177
Viewing Received Faxes in Your Account Page Inbox ........................................... 177
Checking Sent Faxes in Your Account Page Outbox .............................................. 178
Customer Support ................................................................................................... 178
Contact NetCentric Corporation at ................................................................... 178
(
)
Option
Automatic E-Mail Printing (For Windows® 95, 98 Only) .............................. 179
Main Features ......................................................................................................... 180
Automatic E-Mail Printing is for Windows® 95, 98 Only ...................................... 180
You Cannot Use a 16-bit TCP/IP Stack ............................................................ 180
If You are Using Korean Windows® 95, 98....................................................... 180
Setting Up Automatic E-Mail Printing ................................................................... 181
Setting Up the Server........................................................................................ 181
Setting the Check Time .................................................................................... 182
Using Automatic E-Mail Printing ........................................................................... 182
Uninstalling Automatic E-Mail Printing from Windows® 95, 98 ........................... 183
Automatic
D
-
E Mail Printing
Glossary ..................................................................................................................... 185
Index ........................................................................................................................... 191
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1
C H A P T E R O N E
Introduction
1
UsingThis Manual
Thank you for purchasing a Brother fax machine. This fax machine has been
designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use your machine to its fullest potential by taking a few
minutes to read this manual.
Help/Broadcast
Additionally, your fax machine has a Help Key. Press
of basic operational steps and functions.
to print a list
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.You will
be able to find information about a specific feature or function by checking the
Index in the back of this manual. Also, throughout this manual, you’ll see
special symbols alerting you to important information, cross-references,
and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
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C H A P T E R O N E
2
Test Sheet Procedures (For USA Only)
After programming your Station ID, please fill out the TEST SHEET
included with your fax machine and fax it to Brother’s Automated Fax
Response System as your first transmission. This will verify that your fax
machine is properly installed.
See
Setting
Station ID
p. 28
When this document is received a confirmation sheet will be sent back to
your machine. To get a response, be sure to set up your Station ID.
USA:
1-908-685-9283 (fax)
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone
line, and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the fax machine sends fax calling tones,
(CNG tones) — soft, intermittent beeps at 4-second intervals. You’ll hear
Start
them when you dial and press
, and they continue for about 40 seconds
after dialing. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone line.
You’ll soon learn to listen for these soft beeps each time you answer a
phone on your fax line, so you can know if you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds.
A receiving fax chirps for about 40 seconds over the phone line, and the
screen displays RECEIVING. If your fax machine is set to the FAX mode, it
will answer every call automatically with fax receiving tones. Even if the
other party hangs up, your fax machine continues to send the “chirps” for
about 40 seconds, and the screen continues to display RECEIVING. To
Stop
cancel the receiving mode, press
.
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I N T R O D U C T I O N
3
When your fax machine answers in FAX/TEL mode, it listens for CNG
tones and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones
and the receiving machines “chirps” overlap. This must be for at least 2 to 4
seconds, so the machines can understand how each is sending and receiving the
fax. The handshake cannot begin until the call is answered, and the CNG tones
only last for about 40 seconds after the number is dialed. Therefore, it’s
important for the receiving machine to answer the call in as few rings as
possible.
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Installation chapter for
connecting a TAD to your fax machine.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check
the integrity of a fax transmission while it is in progress. ECM
transmissions are possible only between machines that both have the ECM
feature. If they do, you may send and receive fax messages that are
continuously checked for their integrity.
Sufficient memory must be available in your fax machine for this feature to
work.
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C H A P T E R O N E
4
FAX 2750 and FAX 3750
Control Panel Overview
3
4 1 5 6
7
2
8
9
10 11 12 13
14 15
Fine
FAX
Photo
S.Fine
TAD
2750
PLAIN PAPER LASER FACSIMILE
FAX/TEL
Help/
Broadcast
Function
Set
Clear
Tel-index
Resolution Mode
ABC
DEF
Hook
High
01
13
02
03
15
04
16
26
Enlarge
Reduce
Photo
Copy
1
2
3
14
GH I
JKL
MNO
Volume
Hold
Low
16
Sort
05
17
06
18
07
19
08
20
25
24
23
4
PQRS
5
TUV
6
WXYZ
Redial / Pause
Speed Dial
Stop
Start
7
8
0
9
Shift
22
21 20
18
17
19
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I N T R O D U C T I O N
5
FAX 2750 and FAX 3750
Control Panel Keys
Help/Broadcast
11
18
Stop
Liquid Crystal Display (LCD)
LCD displays messages to help
you set and operate your fax
machine.
1
Prints a quick reference Help List.
Also, you can use this key
whenever you want to send faxes
to many different locations
(maximum of 174 locations at
once).
Stops a fax, cancels an
operation, or exits from
function mode.
Toner Empty LED
2
19 One Touch Dial Keys
These 12 keys give you instant
access to previously stored
phone numbers.
The toner indicator flashes on
and off when the toner is low,
so you’ll know to order a toner
cartridge. You will be able to
print until the indicator stays on.
Sort
12
13
14
Use this key when you want
multiple copies of a multiple
page original, copied in order.
20 Shift
Use this key to access memory
locations 13–24 in the
One Touch keys.
Function
Lets you access the function
and programming mode.
3
Enlarge
Enlarges copies depending on
the ratio you select: 200%,
150%, 125%, 120%, and 100%.
Volume High / Low
Lets you adjust speaker, ring
and handset volume.
21
(Left Arrow)
Moves the LCD cursor to the
left.
4
5
Reduce
Reduces copies depending
upon the ratio you select:
100%, 93%, 87%, 75%, and
50%. You can also use the
Auto Reduction function to
have the fax machine
automatically calculate the
reduction ratio that fits the
size of our paper.
22 Dial Pad
Dials phone and fax numbers,
Set
Stores a function setting in the
fax machine.
and can be used as a keyboard
for entering information into
the fax machine.
(Right Arrow)
Moves the LCD cursor to the
right.
6
7
Speed Dial
23
24
Lets you dial stored phone
numbers by pressing a
two-digit number.
Clear
Deletes entered data or backs up
one step in function procedure.
Photo
This key is used to copy
photographs.
15
Redial / Pause
Redials the last number
called. Also inserts a pause
in autodial numbers.
Tel-index
Lets you look up numbers
stored in the dialing memory.
8
9
Copy
Makes a copy.
16
17
25 Hold
Lets you put calls on hold.
Resolution
Sets the resolution when you
send a fax.
Start
Starts sending a fax.
Hook
26
Lets you dial telephone and
fax numbers without lifting
the handset.
Mode
10
Use to select how the fax
machine will handle incoming
calls.
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C H A P T E R O N E
6
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7
C H A P T E R T W O
Fax Machine
Setup and
Connections
Caution
Never install telephone wiring during a lightning storm.
1
2
We recommend that this product be used with a surge protection device to
protect the product against lightning storms.
Never install a telephone jack in a wet location unless the jack is specifically
designed for a wet location.
3
4
Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
Use caution when installing or modifying telephone lines.
5
6
Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
7
8
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near
the equipment and should be easily accessible.
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C H A P T E R T W O
8
Packing List
Make sure you have the following items:
Wire Extensions
(Both Wire Extensions
are the same size.)
Telephone
Wire Cord
Dust Cover
Handset
Curled
Cord
Telephone
Handset
Document Tray
Paper Tray
Owner's Manual
Quick
Reference
Remote Control
Access Card
Brother
StartCard
Drum Unit Assembly
(With free Starter
Toner Cartridge)
If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within Montreal). See
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the fax machine, use the packing materials that came with your
machine. If you do not pack the fax machine properly, you may void your warranty.
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
9
Choosing a Location
Place your fax machine on a flat, stable surface, such as a desk. Select a
place that is free of vibration and shocks. Locate the fax machine near a
telephone jack and a standard, grounded power outlet. Make sure nothing
blocks the flow of air from the fan on the right side of the machine.
Avoid placing your machine in a high-traffic area. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the fax machine to direct sunlight, excessive heat, moisture or dust. Make
sure nothing blocks the flow of air from the fan on the right side of the
machine. Do not connect your machine to electrical outlets controlled by
wall switches or automatic timers. Disruption of power can wipe out
information in the unit’s memory. Do not connect your machine to electrical
outlets on the same circuit as large appliances or other equipment that might
disrupt the power supply. Avoid interference sources, such as speakers or
the base units of cordless phones.
NO ! NO ! NO !
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C H A P T E R T W O
10
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
Unpack the drum unit assembly, including the toner cartridge, and gently
rock it from side to side five or six times.
1
To prevent damage to the drum, do not expose
it to light for longer than a few minutes.
Do NOT remove the clear plastic starter
sheet – this will be ejected while the fax machine is
warming up.
Do NOT remove the clear plastic starter sheet!
Clear Plastic Starter Sheet
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
11
Open the top cover of the fax machine.
2
Holding the drum unit by its handles, insert it into the fax machine.
3
Close the top cover.
4
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C H A P T E R T W O
12
Setting Up the Fax Machine
Follow the instructions below to connect the handset, power cord, and
telephone line.
EXT.
LINE
Connect the Handset.
1
2
Connect the curled handset cord to the bottom of the handset and the
left side of the fax machine.
Connect the power cord.
When you connect the power, the screen displays 01/01 1999 00:00.
WARNING
■
■
This fax machine must be grounded using a three-prong plug.
Since the fax machine is grounded through the power outlet, you can protect
yourself from potentially hazardous electrical conditions on the telephone
network by keeping the power to your machine on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move
your machine, by disconnecting the telephone line first, and then the power
cord.
■
■
Lightning and power surges can damage this product! We recommend
that you use a quality surge protection device on the AC power line as
well as on the telephone line, or unplug the lines during a lightning
storm.
Do not touch the rollers at the paper exit.
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
13
Connect the telephone line.
3
4
Connect one end of the telephone line cord to the jack labeled LINE on
the left side of the fax machine. Connect the other end to a modular
wall jack.
Attach the wire extensions to the multi-purpose sheet feeder and to the
document guide base.
Attach the document and paper trays to the fax machine and pull out
their extensions.
5
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C H A P T E R T W O
14
Loading Paper
Open the multi-purpose sheet feeder cover.
1
Fan the paper well. Load the paper, making sure that the print side is
toward the fax machine and the paper level is stacked below the paper
mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes.
2
Adjust the guides to fit the paper, to help prevent paper jams.
3
Press and Slide.
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
15
Attaching Dust Cover
■
■
1
It is essential to keep the dust cover on your fax machine to prevent the
dust from entering the print head and causing damage.
Using the dust cover on your fax machine will prolong the life of the
drum unit.
Attach the dust cover to the now open multi-purpose sheet feeder cover,
pressing the dust cover sides around the feeder until they snap into place.
Close the multi-purpose sheet feeder cover.
2
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C H A P T E R T W O
16
Manual Feed Slot
The multi-purpose sheet feeder also has a manual feed slot on its cover. You
can load paper or envelopes one at a time into this slot. You do not have to
remove paper from the multi-purpose sheet feeder.
When you use labels or transparencies, be sure to use this slot.
Loading One Sheet of Paper
You do not have to choose manual feed in the Setup dialog box of your
printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape
(horizontal), with the side you wish to print on face down in the manual
feed slot.
Align the paper at the center of the manual feed slot, and be sure to
insert it all the way.
1
Adjust the paper guide of the manual feed slot to the width of the paper
you’re using.
2
Acceptable Paper (Available with Software Option)
The fax machine can handle paper that has the following specifications.
But please note that you can receive fax messages only on Letter, Legal and
A4 paper. If you use legal or A4, change the Paper Size setting
Function
2
6
(
,
,
).
Paper Type
Paper Size
Cut sheet
A4, Letter, Legal, B5, A5, Executive, Custom size
2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)
Envelopes
Post Card
DL, C5, COM-10, Monarch, 9” x 12”
2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)
Organizer
Day-Timer® J, K, L, M
2.75-8.5 x 5-11 inches (70-216 x 127-279 mm)
Labels and
2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)
Transparencies
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
17
Paper Capacity in Feeder (Available with Software Option)
Multi-purpose
SheetFeeder:
Up to 0.87 inch (22 mm) in height (up to the mark)
Approx. 200 sheets of 20 lb. (75 g/m2) or 50 sheets
of 42 lb. (158 g/m2) Letter/A4 paper, or 10 envelopes
Output Tray:
Approx. 100 sheets of 20 lb. (75 g/m2) Letter/A4
paper
CutSheet
Envelope
Basis Weight
Caliper
16 to 42 lb.
20 to 24 lb.
(60 to 158 g/m2)
(75 to 90 g/m2)
single thickness
±0.03 to ±0.08 in.
(0.08 to 0.2 mm)
0.0033 to 0.0058 in.
(0.084 to 0.14 mm)
single thickness
Moisture Content
Smoothness
4% to 6% by weight
100 to 250 (Sheffield)
4% to 6% by weight
100 to 250 (Sheffield)
Recommended paper types:
Cut sheet:
Xerox 4200
Label:
Avery laser label or equivalent
Transparency:
3M CG3300 for laser printers or equivalent
Connecting an External
Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering system. When you have
an external TAD on the same telephone line as the fax machine, the TAD
answers all calls. The fax machine “listens” for fax calling (CNG) tones. If it
hears them, the fax machine takes over the call and receives the fax. If it
doesn’t hear CNG tones, the fax machine lets the TAD continue playing your
outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings. The fax machine cannot hear CNG
tones until the TAD has answered the call, and with four rings there are only
8–10 seconds of CNG tones left for the fax “handshake.” Make sure you
carefully follow the instructions in this manual for recording your outgoing
message.
Do not connect a TAD elsewhere on the same phone line—your fax machine
and TAD will both try to control the line.
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C H A P T E R T W O
18
Connections
The external TAD must be plugged into the left side of the fax machine, into
the jack labeled EXT. Your fax machine cannot work properly if you plug
the TAD into a wall jack.
EXT.
LINE
NO !
TAD
TAD
YES !
Plug the telephone line cord from the wall jack into the left side of the
fax machine, in the jack labeled LINE.
1
2
Plug the telephone line cord from your TAD into the left side of the
fax machine, in the jack labeled EXT. (Make sure this cord is connected to
the TAD at the TAD’s telephone line jack, and not its telephone set jack.)
Set your external TAD to four rings or less. (The fax machine’s Ring Delay
setting does not apply).
3
Record the outgoing message (see below).
Set the TAD to answer calls.
Mode
4
5
6
Set the Answer mode to TAD. (Press
TEL lights are on.)
until both FAX and FAX/
Recording Outgoing Message on External TAD
Timing is important in recording this message. The message sets up the
ways to handle both manual and automatic fax reception.
Record 5 seconds of silence at the beginning of your message. (This
allows your fax machine time to listen for the fax CNG tones of
automatic transmissions before they stop.)
1
Limit your speaking to 20 seconds.
2
3
End your 20-second message by giving your Fax Receive Code for
people sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing
Start.”
5 1 and
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
19
Connecting an External Telephone
Your fax machine is equipped with a handset that you can use as a regular
phone. However, you can also connect a separate telephone (or telephone
answering device) directly to your fax machine.
Connect the modular plug on the telephone’s line cord to the jack labeled
EXT. on the left side of the fax machine.
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE,
and, if the fax machine handset is lifted, an alarm sounds. To disconnect the call
Hook
on the external phone and switch to the fax machine, press
Special Line Considerations
Roll Over Phone Lines
.
See
Easy Receive
p. 35
A roll over phone system is a group of two or more separate telephone lines
that pass incoming calls to each other if they are busy. The calls are usually
passed down or “rolled over” to the next available phone line in a preset order.
Your fax machine can work in a roll over system as long as it is the last
number in the sequence, so the call cannot roll away. Do not put the fax
machine on any of the other numbers—when the other lines are busy and a
second fax call is received, the fax call would be transferred to a line that
does not have a fax machine. Your fax machine will work best on a
dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers
on the same wall outlet. The two phone numbers can be on separate jacks
(RJ11) or combined into one jack (RJ14). Your fax machine must be
plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and
appearance and both may contain four wires (black, red, green, yellow). To
test the type of jack, plug in a two-line phone and see if it can access both
lines. If it can, you must separate the line for your fax machine.
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C H A P T E R T W O
20
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways
may require assistance from the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex
adapter into an RJ14 outlet. It separates the wires into two separate RJ11
jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax
machine into Line 2 of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
Installing Fax Machine, External Two-Line TAD,
and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your fax machine must be isolated on one
line at both the wall jack and at the TAD. The most common connection is
to put the fax machine on Line 2. The back of the two-line TAD must have
two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You
will need at least three telephone line cords, the one that came with your fax
machine and two for your external two-line TAD. You will need a fourth
line cord if you add a two-line telephone.
Place the two-line TAD and the two-line telephone next to your fax machine.
1
2
Plug one end of the telephone line cord for your fax machine into the
L2 jack of the triplex adapter. Plug the other end into the LINE jack on
the left side of the fax machine.
Plug one end of the first telephone line cord for your TAD into the L1
jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack
of the two-line TAD.
3
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F A X M A C H I N E S E T U P A N D C O N N E C T I O N S
21
Plug one end of the second telephone line cord for your TAD into the
L2 jack of the two-line TAD. Plug the other end into the EXT. jack on
the left side of the fax machine.
4
Triplex Adapter
Two-Line Phone
Two-Line External TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are
two ways to add a two-line telephone to the fax machine’s wall outlet. You
can plug the telephone line cord from the two-line telephone into the L1+L2
jack of the triplex adapter. Or, you can plug the two-line telephone into the
TEL jack of the two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively
simple to connect the fax machine to a key system or a PBX (Private Branch
Exchange), we suggest that you contact the company that installed your
telephone system and ask them to connect the fax machine for you. It is
advisable to have a separate line for the fax machine. You can then leave the
fax machine in FAX mode to receive faxes any time of day or night.
See
Easy Receive
p. 35
If the fax machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This prevents the
unit from being activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system.
If your line has more than two wires, proper connection of the fax machine
cannot be made.
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C H A P T E R T W O
22
If you are installing the fax machine to work with a PBX:
It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported
first to the company that handles your PBX.
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer mode be set to MANUAL. All incoming
calls should initially be regarded as telephone calls.
The fax machine may be used with either pulse or tone dialing telephone
service.
1
2
3
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please see
the Troubleshooting and Maintenance chapter, page 89.
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23
C H A P T E R T H R E E
On-Screen
Programming
3
User-Friendly Programming
See
Using This
Manual
p. 1
We have designed your fax machine with on-screen programming and a Help key.
User-friendly programming helps you take full advantage of all the functions
your fax machine has to offer.
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your fax machine. All you need to do is
follow the prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
Function
You can access the function mode by pressing
. When you enter the
function mode, your fax machine displays a list of main menu options from which
you can choose. These options appear one after the other on the display. Select
Set
an option by pressing
when the option appears on the screen.
You can “scroll” more quickly through options by pressing . When the screen
Set
displays your selection, press
. (Press
to scroll backward if you passed
your choice or to save key strokes. Both arrow keys show all options, in the
opposite order.)
Set
Before you press
, you can correct a mistake you made entering information in
to back up and then type over the incorrect
a field using the dial pad. Use
characters. When you finish a function, the screen displays ACCEPTED.
Stop
If you want to exit the Function mode, press
.
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C H A P T E R T H R E E
24
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about how
to proceed. The display you’ll probably see most often is shown below, showing
you, when you place a document in the feeder, that you can dial a number and
send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
If you have a basic understanding of how to program your fax machine, you can
perform most of the programming settings without the Owner’s Manual. To help
you understand the function selections, options and settings that are found in
your fax programs, use the Function Selection Table below.
1. INITIAL SETUP
Function
Description
Factory Set More Info
1.TONE/PULSE
2. DATE/TIME
Selects dialing mode.
TONE
p. 27
Enter date and time for LCD
display and heading on
transmissions.
01/01 1999 00:00 pp. 27–28
3. STATION ID
Program name, fax number and
telephone number to appear on
each transmitted page.
—
pp. 28–30
4. BEEPER
Adjust volume level of beeper.
Conserves power
LOW
00 Min.
—
p. 31
p. 32
p. 32
5. SLEEP MODE
6. DELAYEDTIMER
Sets the time of day that
delayed faxes will be sent.
2. SETUP RECEIVE
Function
Description
Factory Set More Info
1. RING DELAY
Number of rings before fax
machine answers in FAX or
FAX/TEL mode.
RING DELAY: 04 p. 34
2. F/T RINGTIME
3. EASY RECEIVE
Sets the time for “double ring” in 20
FAX/TEL mode.
pp. 34–35
p. 35
Receive fax messages without
pressing the Start key.
ON
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O N - S C R E E N P R O G R A M M I N G
25
2. SETUP RECEIVE (continued)
Function
Description
Factory Set More Info
4. REMOTE CODE
Enter code to activate or deactivate ON ( 51, #51)
machine from a remote location.
p. 39
5. REDUCTION
6. PAPER
Reduces size of image.
AUTO
p. 36
p. 37
Selects size of paper for fax
receiving.
LETTER
7. PRINT DENSITY
8. POLLING RX
9. TONER SAVE
Make prints darker or lighter.
—
p. 37
Turns Polling Receive ON or OFF. OFF
Increases life of toner cartridge. OFF
pp. 40–41
p. 38
0. MF LINK
(Available if you have
Turn ON if PC is connected to fax ON
machine, for PC receiving of voice
p. 42
purchased Multi-Function and fax messages.
Link Pro option only)
3. SETUP SEND
Function
Description
Factory Set More Info
1. COVERPG SETUP
Automatically sends the cover
page you programmed.
OFF
pp. 51–54
pp. 54–55
p. 55
2. COVERPAGE MSG Program customized message for
—
fax cover page.
3. CONTRAST
Change lightness or darkness of a AUTO
fax you are sending.
4. RESOLUTION
Allows you to change resolutions STANDARD
page by page.
p. 60
5. OVERSEAS MODE Adjusts for sometimes difficult
OFF
p. 56
overseas transmissions.
6. CALL RESERVE
7. DELAYED FAX
8. POLLED TX
You can send a fax, then speak.
Send documents later.
OFF
—
pp. 57–58
p. 58
Turns Polling Transmission ON
(or OFF).
OFF
p. 61
9. REAL TIME TX
Next Fax Only / ON / OFF
OFF
pp. 49–50
4. REMAINING JOBS
Function
Description
Factory Set More Info
Cancel a delayed fax or polling job.
pp. 42, 51
5. INTERRUPT
Function
Description
Factory Set More Info
Send a fax now, even if you have the
machine set to send a fax later, or if
you have it set for Polling.
p. 62
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C H A P T E R T H R E E
26
6. SET AUTO DIAL
Function
Description
Factory Set More Info
1. ONE-TOUCH DIAL Dial numbers stored in memory
—
—
—
pp. 63–64
pp. 64–65
pp. 65–66
by pressing only one key.
2. SPEED-DIAL
Dial numbers stored in memory
by pressing only three keys.
3. SETUP GROUPS
Set up a Group number for
broadcasting.
7. PRINT REPORTS
Function
Description
Factory Set More Info
1. XMIT REPORT
2. ACT.REPORT
3. ALL DIAL
OFF
pp. 79–80
Print lists and reports
of activity.
INTERVAL:OFF pp. 79–80
—
—
—
—
pp. 79–80
pp. 79–80
pp. 79–80
pp. 79–80
4. TEL. INDEX
(Details in Chapter 10)
5. USER SETTINGS
6. MEMORY STATUS
8. REMOTE FAX OPT
Function
Description
Factory Set More Info
1. FAX FWD/PAGING
Set fax machine to forward fax
OFF
pp. 71–72
messages—OR—to call your pager.
2. FAX STORAGE
Store incoming faxes in memory OFF
for remote retrieval.
p. 73
3. REMOTE ACCESS
4. PRINT FAX
Set code for retrieving faxes.
159
—
p. 73
p. 39
Print incoming faxes stored in the
memory.
0. TEL SERVICE
Function
Description
Factory Set More Info
1. DISTINCTIVE
Use with telephone company’s
distinctive ringing service to
register the ring pattern on the
fax machine.
OFF
pp. 43–44
2. CALLER ID
View or print a list of the last 30
Caller IDs stored in memory.
—
pp. 45–46
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27
C H A P T E R F O U R
Initial Setup
4
Getting Started
Setting Dialing Mode (Tone/Pulse)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you need to change the
dialing mode.
Function
1
1
Press
,
,
.
1
The screen prompts you to select TONE or PULSE.
DIALING:TONE?
DIALING:PULSE?
Press
Press
Press
or
to select dialing mode.
2
3
4
Set
when the screen displays the dialing mode you want.
to exit.
Stop
Setting Date and Time
Your fax machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All
other settings remain unaffected.
Function
1
2
Press
,
,
.
1
The screen prompts you to enter the year.
ENTER YEAR:XX
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C H A P T E R F O U R
28
Enter the last two digits of the year. The screen displays your entry.
2
3
Set
Press
. The screen prompts you to enter the month.
ENTER MONTH:XX
Enter two digits for the month (for example, enter 09 for September, or
10 for October). The screen displays your entry.
4
5
Set
Press
. The screen prompts you to enter the day.
ENTER DAY:XX
Enter two digits for the day (for example, 06). The screen displays your
entry.
6
7
Set
Press
. The screen prompts you to set the time.
ENTER TIME:XX:XX
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 PM).
8
9
Set
Press
.
Stop
Press
. The screen now displays the date and time you set, and displays
10
it whenever the fax machine is standing by.
Setting Station ID
See
Composing
Electronic
Cover Page
p. 51
You can store your name, fax number, and telephone number to be printed on all
fax pages you send.
Function
1
3
Press
,
,
.
1
The screen prompts you to enter your fax number.
FAX:
See
Entering Text
p. 29
Enter your fax number (up to 20 digits). The screen displays your entry.
2
3
Set
Press
. The screen prompts you to enter your telephone number.
TEL:
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I N I T I A L S E T U P
29
Enter your telephone number (up to 20 digits). If your telephone
number and fax number are the same, enter the same number again. The
screen displays your entry.
4
5
Set
Press
. The screen prompts you to enter your name or your company
name.
NAME:
Use the dial pad to enter your name (up to 20 characters). (You can use
the chart below to help you enter letters.)
6
Set
Press
Press
to confirm.
7
8
Stop
. The screen returns to the date and time.
Entering Text
When you are setting certain functions, such as the Station ID, you may
need to enter text into the fax machine. Most keys on the dial pad have three
or four letters printed above them. The keys for 0, # and
printed letters because they are used for special characters.
don’t have
By pressing the appropriate number on the dial pad the correct number of
times, you can access the character you want.
Key
once
A
twice
B
three times four times five times
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
2
3
4
5
6
7
8
9
D
E
G
H
I
J
K
L
O
R
V
Y
M
P
N
M
7
Q
T
U
T
9
W
X
Inserting spaces
If you want to enter a blank space, press
twice.
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C H A P T E R F O U R
30
Making corrections
If you entered a letter incorrectly and want to change it, press
to move
Clear
the cursor after the last correct letter. Then press
; all letters above and
to the right of the cursor are deleted. Re-enter the correct text and/or digits.
Also, you can back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
Special characters and symbols
Press
for (space) ! “ # $ % & ’ ( ) + , - . /
*
Press # for : ; < = > ? @ [ ] ^ _
Press Ø for É À È Ê Î Ç Ë Ö 0
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine, you
should complete the steps described on pages 28 and 29.
■
The telephone number you enter is used only for Call Back Message and
Cover Page features.
■
■
If you do not enter a fax number, no additional information can be entered.
To enter a space, press
characters.
once between numbers and twice between
■
If your Station ID has already been programmed, the screen prompts “1” to
make a change, or “2” to exit without changing.
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I N I T I A L S E T U P
31
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the fax machine beeps every time
you press a key or make an error, and at the end of fax sending or receiving.
Function
1
4
Press
Press
,
,
.
1
2
3
4
or
to select your setting.
Set
When the screen displays the setting you want, press
.
Stop
Press
to exit.
Setting the Handset Volume
You can adjust the handset volume any time you are talking on the
telephone. There are two handset volume levels, LOW and HIGH. The
default setting is LOW.
Press
or
to adjust the volume level. The display shows the setting
you are choosing.
The new setting will remain until you change it again.
Setting the Speaker Volume
Hook
You can adjust the speaker volume when your fax machine is on
.
Press
or
to adjust the volume level. The display shows the setting
you are choosing. Each key press changes the volume to the next setting.
The new setting will remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your fax machine is idle. You can turn
the ring off or you can select a ring volume level.
Press
or
to adjust the volume level. With each key press, the
fax machine rings as you hear the current setting and the display shows the
setting you are choosing. Each key press changes the volume to the next setting.
The new setting will remain until you change it again.
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C H A P T E R F O U R
32
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP,
SETUP RECEIVE, SET AUTO DIAL, and REMOTE FAX OPT functions
plus the COVERPG SETUP and COVERPG MSG (from SETUP SEND)
functions are stored permanently. You may have to reset the date and time.
Sleep Mode
Setting the Sleep mode reduces power consumption while the fax machine is idle.
You can choose how long the fax machine is idle (from 00 to 99 minutes) before
it drops into sleep mode. The timer automatically rests when the fax machine
receives a fax or PC data, or makes a copy. The default setting is 0 minutes.
Function
1
5
Press
,
,
.
1
2
Use the Dial pad to enter the amount of time the fax machine is idle before it
drops into sleep mode (00 to 99).
Set
Press
Press
.
3
4
Stop
to exit.
Delayed Timer
You can set the time of day that delayed faxes will be sent.
See
Delayed Fax
p. 58
Function
1
6
Press
,
,
.
1
2
The screen displays
SET TIME:12:34
ENTER & SET
Enter the time (in 24-hour format) that you want delayed faxes to be sent.
3
SET TIME:17:00
Set
Press
Press
.
4
5
Stop
to exit.
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33
C H A P T E R F I V E
Setup Receive
5
Basic Receiving Operations
Select Answer Mode
There are four different answer modes for your fax machine. You may
choose the mode that best suits your needs by pressing the Mode button
repeatedly until you have changed the FAX and FAX/TEL lights to the
setting you want to use.
NOTE: The lighted indicators mean
= not selected
= is selected and lit.
Mode
Light
How it works
When to use it
1. MANUAL
(manual receive)
You control the phone line
and must answer every call
yourself.
Use this mode when you are using
a computer modem on the same
line or if you receive very few fax
messages. You can also use this
mode with Distinctive Ringing.
FAX
TAD
FAX/TEL
2. FAX
(automatic receive)
The fax machine
automatically answers every
call as a fax.
For dedicated fax lines. You
cannot receive a voice call but
you can call out.
FAX
TAD
FAX/TEL
FAX
The fax machine controls the
line and automatically
You cannot have an answering
machine on the same line, even if
it is on a separate jack on the
same line. You cannot use the
telephone company’s Voice Mail
in this mode.
3. FAX/TEL*
(fax and telephone)
TAD
answers every call. If the call
is a fax it will receive the fax.
If the call is not a fax it will
ring (double ring) for you to
pick up the call.
FAX/TEL
* In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line,
set the Ring Delay to 4 rings.
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C H A P T E R F I V E
34
How it works
Light
When to use it
Mode
The external TAD
Use this mode if you have an
answering machine on your phone
line.
4. TAD
(External Telephone
Answering Device)
FAX
automatically answers every
call. Voice messages are
stored on the external TAD.
Fax messages are printed.
TAD
FAX/TEL
Setting Ring Delay
See
Easy Receive
p. 35
The Ring Delay setting determines the number of times the fax machine rings
before it answers. If you have extension phones on the same line as the fax
machine, keep the Ring Delay default setting of 4.
and
Function
2
1
Press
Press
,
,
.
1
2
Operation from
Extension
Telephone
p. 38
or
to select how many times the line rings before the
fax machine answers (00 – 04). If you select 00, the line doesn’t ring at all.
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
and
Stop
For FAX/TEL
Mode Only
p. 39
Setting F/T Ring Time
You must determine how long the fax machine will notify you with its
special double ring when you have a voice call. This ringing happens after
the initial ringing from the phone company. Only the fax machine rings, for
20, 30, 40 or 70 seconds; no other phones on the same line ring the special
double ring. However, you can answer the call on any extension phone (in a
separate wall jack) on the same phone number as the fax machine.
Function
2
2
Press
,
,
.
1
2
Press
or
to select how long the fax machine will ring to alert you
that you have a voice call.
Set
Press
when the screen displays your selection.
3
RING TIME:20 SEC
Stop
Press
to exit.
4
Now, when a call comes in and the fax machine is set to FAX/TEL mode, all
phones on this line will ring the number of times you selected in Ring Delay.
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S E T U P R E C E I V E
35
You can let the fax machine pick up and detect if it’s a fax or voice call. If it’s a
fax call, the fax machine prints the fax. If it’s a voice call, the fax machine signals
you with a double ring for the length of time you selected in F/T Ring Time.
Even if the caller hangs up during the double ringing, the fax machine continues
for the set time.
Easy Receive
See
Operation from
Extension
Start
When you use this feature, you don’t have to press
when you answer a fax
call and hear calling beeps. Just hold the handset and wait a few seconds. When
you see RECEIVING on the fax screen or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace the
handset, and your fax machine does the rest. Selecting ON allows the fax
machine to receive fax calls automatically, even if you lift the handset of an
extension or external phone. Selecting SEMI lets the fax machine receive the
call only if you’ve answered it at the fax machine. Selecting OFF means you’ll
Start
Telephone
p. 38
have to activate the fax machine yourself by pressing
—OR—by pressing
5
1
if you are not at the fax machine.
Function
2
3
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to select ON, SEMI or OFF.
Set
when the screen displays your selection.
to exit.
Stop
For FAX/TEL
Mode Only
p. 39
If you’ve set the feature to ON, but your fax machine doesn’t automatically
connect a fax call when you lift an external or extension phone handset, press the
Start
5
1
Fax Receive code
. At the fax machine, lift the handset and press
.
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C H A P T E R F I V E
36
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your fax machine. If you
choose AUTO, your fax machine chooses the level of reduction for you.
Function
2
5
Press
,
,
.
1
The screen displays
5.REDUCTION
Press
or
to select the reduction ratio you want—AUTO, 93%,
2
87% or 75%. Choose 100% if you don't want a reduction.
Set
Press
Press
when the screen displays your selection.
to exit.
3
4
Stop
Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 93%
A4 size, select 87%
legal size, select 75%.
If your paper is A4 (8.2" x 11.6"), and the incoming fax is
letter size, select 100%
A4 size, select 93%
If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4 size, select 100%
legal size, select 93%.
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S E T U P R E C E I V E
37
Setting Paper Size
You can use three sizes of paper for printing your faxes: letter, legal and
A4. When you change the size of paper you have loaded in the fax machine,
you will need to change the setting for paper size, so your fax machine will
know how to fit the incoming fax on the page. You can also select the level
of page reduction to fit on the paper in your fax machine.
Function
2
6
Press
,
,
.
1
The screen displays
6.PAPER
Press
Press
The screen displays
or
to select LETTER, LEGAL or A4.
2
3
Set
when the screen displays your selection.
CHANGE REDUCTION
1.YES 2.NO
1
2
Press
if you need to change the reduction setting—OR—Press
to go
to Step 6.
Press
or
to select AUTO, 100%, 93%, 87% or 75%.
4
5
6
Set
Press
when the screen displays your selection.
to exit.
Stop
Press
Setting the Print Density
If your fax machine is printing too light or too dark, you can adjust print
density, making your printed documents darker or lighter. The new setting
will remain until you change it again.
Function
2
7
Press
Press
,
,
.
1
2
3
4
to make print lighter, or
to make print darker.
Set
When the screen shows the setting you want, press
.
Stop
Press
to exit.
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C H A P T E R F I V E
38
Toner Save
You can conserve toner using this feature. When you set Toner Save to ON, print
appears somewhat lighter. The default setting is OFF.
Function
2
9
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to turn ON (or OFF).
Set
.
Stop
to exit.
Advanced Receiving Operations
Operation from ExtensionTelephone (For FAX 2750 Only)
or External Telephone
See
Setting F/T
Ring Time
p. 34
If you answer a fax call on an extension phone or on an external phone in
the EXT. jack, you can make your fax machine take over by using the Fax
5
1
Receive Code. When you press the Fax Receive Code
machine starts to receive a fax.
, the fax
See
Easy Receive
p. 35
If the fax machine answers a voice call and double-rings for you to take
5
1
over, use the Telephone Answer Code
extension phone.
to take the call at an
If you answer a call, and no one is on the line, assume you’re receiving a
Start
fax. At the fax machine phone, press
, then hang up. At an extension
5
1
phone, press
, wait for fax receiving tones (chirps), then hang up.
5
1
At an external phone, press
and wait for the phone to be
disconnected (the screen displays RECEIVING) before you hang up. (Your
Start
caller will have to press
to send the fax.)
For the FAX 3750, the Fax Receive Code and Telephone Answer Code can
be used only from an external phone.
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S E T U P R E C E I V E
39
For FAX/TEL Mode Only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time
(double ringing) to alert you to pick up a voice call. If you’re at the fax
machine, you can lift the handset to answer.
If you’re at an extension phone, you’ll need to lift the handset during the
5
1
F/T Ring Time and press
between the double rings. If no one is
on the line, or if someone wants to send you a fax, send the call back to the
5
1
fax machine by pressing
.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax
5
1
5
1
Receive Code is
. The preset Telephone Answer Code is
.
If you are always disconnected when accessing your external TAD remotely, try
5
1
changing the Fax Receive Code from
to
and the Telephone
5
1
9
9
9
Answer Code from
to
.
Function
2
4
Press
Press
,
,
.
1
2
or
to select ON (or OFF).
REMOTE ACT.:ON?
Set
Press
when the screen displays the setting you want.
3
4
*
FAX RECEIVE: 51
Set
If you want to, enter a new Fax Receive Code, then press
.
TEL ANSWER:#51
Set
If you want to, enter a new Telephone Answer Code, then press
.
5
6
Stop
Press
to exit.
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax
from memory when you are at your fax machine.
See
Setting Fax
Storage
Function
8
4
Press
Press
,
,
.
p. 73
1
2
3
Start
.
Stop
After printing is finished, press
to exit.
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C H A P T E R F I V E
40
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your fax machine to “poll” other machines, or you can have someone
poll your machine.
All parties involved in polling need to set up their fax machines to
accommodate polling. When someone polls your machine to receive a fax,
they pay for the call; if you poll someone’s fax machine to receive a fax,
you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
Function
2
8
Press
,
,
.
1
The screen displays
POLLING RX:OFF?
SELECT <- -> & SET
Press
Press
or
to choose ON.
2
3
Set
. The screen displays
ENTER FAX NO.
PRESS START KEY
Enter the fax number you are polling.
4
5
Start
Press
. The screen displays DIALING.
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S E T U P R E C E I V E
41
Setting Up Sequential Polling Receive
See
Canceling a
Scheduled Job
p. 42
Your fax machine can request documents from several fax units in a single
operation. Afterward, a Sequential Polling Report will be printed.
Function
2
8
Press
,
,
.
1
The screen displays
POLLING RX:OFF?
SELECT <- -> & SET
Press
Press
or
to select Polling ON.
2
3
POLLING RX:ON?
Set
.
The screen prompts you to enter the fax numbers to be polled.
ENTER FAX NO.
PRESS START KEY
Specify the destination fax machines you wish to poll, using One Touch,
4
5
Help/Broadcast
Speed Dial, a Group or the dial pad. You must press
each location.
between
Start
Press
. Your fax machine will poll each number or group member in turn
for a document.
ACCEPTED
DIALING
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C H A P T E R F I V E
42
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit.
If the fax machine is idle,
Function
4
Press
,
.
1
Any waiting jobs will appear on the display. If no jobs are waiting, the
screen displays NO JOB WAITING.
4.REMAINING JOBS
If you have more than two jobs waiting, use
or
to select the job
2
Set
you want to cancel. Press
when the screen displays your selection.
—OR—
If you have only one job waiting, go to Step 3.
1
2
Press
to cancel—OR—Press
to exit without canceling.
3
4
To cancel another job, return to Step 2.
Stop
Press
to exit.
Stop
If your fax machine is busy, press
cancel a job.
, then follow Steps 2 through 4 to
You can check which jobs are waiting in memory by following Steps 1 and
2 above.
Setting Multi-Function Link Pro Mode
(Only if You Purchased Multi-Function Link Pro)
See
(Option) Multi-
function Link
Pro Software
p. 135
If you connect your fax machine to your PC, you can receive faxes into your
PC. After completing all setup for Multi-Function Link Pro mode, you can
turn on Multi-Function Link Pro to reroute incoming faxes to your PC.
Function
2
0
Press
,
,
.
1
The screen displays
0.MF LINK
Press
or
to select ON (or OFF).
2
3
4
Set
Press
Press
when the screen displays your selection.
to exit.
Stop
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S E T U P R E C E I V E
43
Distinctive Ringing
This fax machine feature lets you use the Distinctive Ringing subscriber
service offered by some telephone companies, which allows you to have
several telephone numbers on one phone line. Each phone number has its own
Distinctive Ringing pattern, so you’ll know which phone number is ringing.
This is one way you can have a separate phone number for your fax machine.
Your fax machine has a Distinctive Ringing function, allowing you to dedicate
one phone number just for receiving faxes. You’ll need to follow the directions
below to “register” the new Distinctive Ringing pattern, that was assigned by
the Telephone Company, so your fax machine can recognize its incoming calls.
You can change or cancel the Distinctive Ringing pattern at any time. You
can switch it off temporarily, then turn it back on. When you get a new fax
number, be sure to reset this function.
If you are not sure which ring pattern you have call your telephone
company. Then assign your ring pattern in the steps below.
You can register only one Distinctive Ringing pattern with the fax machine.
Some ringing patterns cannot be registered.
■
■
The fax machine will answer only calls to its registered number.
To have your TAD answer only the main number, the fax machine must
be in Manual mode.
■
In FAX/TEL or FAX mode, the fax machine will answer all numbers on
the phone line.
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C H A P T E R F I V E
44
Registering Your Distinctive Ringing Pattern
Disconnect the fax machine from any TAD or telephone company Voice
Mail.
1
Set the fax machine to MANUAL mode.
2
3
Function
0
1
Press
,
,
. The screen displays the current setting of this
feature.
Press
or
to select the SET mode.
when the screen displays DISTINCTIVE: SET?.
or to select the prestored ring pattern you want to assign.
4
5
6
Set
Press
Press
(You will hear each pattern as you scroll through the four patterns.) Be
sure to choose the pattern assigned by the Telephone Company.
Ring
Pattern
Rings
1
long - long
2
3
4
short - long - short
short - short - long
very long (normal pattern)
Set
Press
Press
.
7
8
Stop
to exit.
Once you’ve registered the Distinctive Ringing pattern in your fax machine,
you can turn this feature on or off. To change the setting, follow Steps 1 to
4 above, selecting ON (or OFF).
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S E T U P R E C E I V E
45
Caller ID
The Caller ID feature of this fax machine lets you use the Caller ID
subscriber service offered by many local phone companies. This service
provides you, by means of the screen display, the name or telephone number
of your caller as the line rings.
After a few rings, the screen displays the telephone number of your caller
(or name, if available). Once you pick up the handset, the Caller ID
information disappears from the screen, but the call information remains
stored in the Caller ID memory.
See
Printing Caller
ID List
■
■
You will see the first 16 characters of the number or name.
OUT OF AREA means call originates outside your Caller ID service
area.
p. 46
■
■
PRIVATE CALL means the caller has intentionally blocked
transmission of information.
CALL PICKUP remains on the screen when no Caller ID information
was transmitted.
If both the name and number are received, the screen displays only the name.
You can print a list of Caller ID information received by your fax machine.
Caller ID service varies with different carriers. Call your local phone
company to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first
call comes in, information about the first call is erased. You can scroll through
Caller ID information to review those calls made to your fax machine.
Function
0
2
Press
Press
Press
,
,
.
1
2
3
or
to select DISPLAY #?.
Set
. The screen displays the ID of the most recent call. If the
name was not received, it will not be displayed.
Press or to scroll through the Caller ID memory and select the
Caller ID you want to view.
4
5
6
Set
Press
to see detailed information of the selected ID. The screen
shows the caller’s name and number and the date and time of the call.
Stop
Press
or
to return to the Caller ID listing—OR—Press
to exit.
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C H A P T E R F I V E
46
Printing Caller ID List
Function
0
2
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to select PRINT REPORT.
Set
.
Start
.
Clearing a Caller ID Stored in Memory
For effective use of the memory, it is recommended that you clear the Caller IDs
Clear
stored in memory by pressing
name.
when the display shows the number or
Call Waiting Caller ID (For FAX 2750 Only)
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID
service offered by many local telephone companies. The feature displays
the telephone number (or name, if available) of Call Waiting callers on your
fax machine’s screen.
To answer a Call Waiting signal while you're talking on the phone, ask
the other party if you can put them on Hold a minute to catch the other
call. The screen displays the Caller ID.
1
Speed Dial
Press
to switch to the second call.
2
3
Speed Dial
To switch back to the first call, press
again.
Either caller can hang up at any time. However, if you hang up you will
disconnect both callers.
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47
C H A P T E R S I X
Setup Send
6
BeforeYou Begin
■
Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1
inches long. Your fax machine can scan an image only 8.2 inches wide,
regardless of how wide the paper is.
■
■
Make sure you insert documents face down, top edge first.
Adjust the paper guides to fit the width of your document.
Paper
Guides
■
The FAX 2750’s automatic document feeder (ADF) can hold up to 20
pages, feeding each one individually through the fax machine. Use
standard (14 lb–24 lb) paper when using the ADF; if you’re using heavier
paper, feed each sheet individually to prevent paper jams.
The FAX 3750’s automatic document feeder (ADF) can hold up to 30
pages if you stagger the pages and meet the following conditions:
Temperature: 68° F. – 86° F. (20° C. – 30° C.)
Humidity:
Paper:
50 % – 70 %
Xerox 4200 (20LB/LTR),
Xerox 4024 (24LB/LTR),
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C H A P T E R S I X
48
Fan the paper, then stagger the pages in the document feeder as shown
below:
Stagger the pages
See
Resolution
p. 55
Resolution
■
■
Press
(before you send the fax) to select the resolution for the
document you’re sending.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with
staples, paper clips, paste or tape attached. DO NOT use cardboard,
newspaper or fabric.
■
Make sure documents written in ink are completely dry.
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving
tones before sending the fax.
Insert the document face down in the feeder.
1
2
Pick up the handset and listen for a dial tone
Hook
—OR—press
and listen for a dial tone.
See
One-Touch
Dialing
Enter the fax number you want to call (you can enter the digits using the
dial pad, or you can enter a One Touch or Speed Dial number or you can
call from the Tel-index).
3
p. 68
Start
When you hear the fax tone, press
.
4
5
If you’re using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset,
Hook
or press
.
Insert the document face down in the feeder.
1
2
3
See
Speed Dialing
p. 68
Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.
Start
Press
.
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S E T U P S E N D
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Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, after you disconnect
Redial/Pause
the call press
to retry the number.
If you’re sending a fax automatically and the line is busy, the fax machine
will automatically redial up to three times at 5 minute intervals.
Dual Access
You can scan up to 50 documents into the fax memory, even while the fax
machine is receiving or sending another fax (from memory). You can set
temporary settings for each fax you’re scanning, except Timer and Polling.
If you try to scan in and store a 51st fax, the fax machine will send it
immediately, without storing it in memory.
If you get a MEMORY FULL message while scanning the first page of a
Stop
fax, press
to cancel scanning. If you get a MEMORY FULL message
Start
while scanning in a subsequent page, you'll have the option to press
to
Stop
transmit the pages scanned so far, or to press
to cancel the operation.
Make sure the document feeder is empty.
Place the document in the feeder.
Enter the fax number.
1
2
3
4
Start
Press
. The fax machine starts scanning the document and the
screen displays the job number (#XX) of the fax, and how much
memory is available. Then the fax machine starts dialing. You can
immediately repeat Steps 1 through 4 for the next fax.
Your fax machine normally operates in Dual Access mode. However, you
can override Dual Access by using Real Time Transmission.
Real Time Transmission
When memory is full, the fax machine cannot continue to scan documents
into memory before sending. However, you can turn on REAL TIME TX.
Then place the documents in the feeder and enter the fax number. As soon
as the phone line is free, the fax machine starts dialing and sending the fax.
Place the document in the feeder.
1
2
Function
3
9
Press
,
,
.
The screen displays
9.REALTIME TX:OFF?
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Set
Press
.
3
4
To change the default setting, press
go to Step 7—OR—For the next fax transmission only, press
or
to select ON (or OFF) and
or
to
select NEXT FAX ONLY.
REALTIME TX:ON?
Set
Press
.
5
6
7
For the next fax only, press
or
to select ON (or OFF).
Set
Press
.
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
8
9
2
the SETUP SEND menu—OR—Press
settings and go to Step 9.
if you are finished choosing
Start
Enter fax number and press
.
Checking the Jobs Status
Check which jobs are still waiting in memory to be sent. (If no jobs are
waiting, the screen displays NO JOB WAITING.)
See
Canceling Jobs
in Memory
p. 51
Function
4
If the fax machine is idle, press
busy, go to step 2.
,
—OR—if the fax machine is
1
2
3
If you have multiple jobs waiting, use
list.
or to scroll through the
Stop
Press
to exit.
Canceling Jobs While Scanning the Document
You can cancel a job while you are scanning it into memory by pressing
Stop
Stop
. Eject the document by pressing
again.
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S E T U P S E N D
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Canceling Jobs in Memory
You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive,
Polling Transmit or faxes in memory waiting to be sent.
If the fax machine is idle,
Function
4
Press
,
.
1
Any waiting jobs appear on the display. If no jobs are waiting, the
screen displays NO JOB WAITING.
4.REMAINING JOBS
If you have more than two jobs waiting, use
or
to select the job
2
Set
you want to cancel. Press
when the screen displays your selection.
—OR—
If you have only one job waiting, go to Step 3.
#02 SALES REPORT
1.CLEAR 2.EXIT
1
2
Press
to cancel—OR—Press
to exit without canceling.
3
4
To cancel another job, return to Step 2.
Stop
Press
to exit.
Stop
If the fax machine is busy, press
cancel a job.
, then follow Steps 2 through 4 to
Basic Sending Operations
See
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover
page includes the name stored in the One Touch or Speed Dial memory. If
you’re dialing manually, the name is left blank.
One Touch
Dialing
p. 68
See
Speed Dialing
p. 68
The cover page indicates your Station ID, and the number of pages you’re
sending. If you have Coverpage Setup set to ON (
number of pages remains blank.
Function
3
1
), the
See
Setting Station
ID
p. 28
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52
You can select a comment to include on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two
customized messages, each 27 characters long. Use the chart on page 29 to help
enter characters.
Most of the SETUP SEND functions are temporary settings that allow you
to make adjustments for each document you send. However, so you can set
up your cover page and cover page comments in advance, the Cover Page
Setup and Cover Page Message functions change the default settings.
Cover Page for Next Fax Only
Make sure the Station ID is set up (p. 28). This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular document. This
cover page will include the number of pages in your document.
Insert the document in the feeder.
1
2
3
4
5
6
Function
3
1
Press
,
.
Set
When the screen displays NEXT FAX ONLY?, press
.
Press
Press
Press
or
to select ON (or OFF).
Set
.
or
to view the comment selections.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
when the screen displays your selection.
Set
Press
7
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S E T U P S E N D
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Enter two digits to indicate the number of pages you are sending. (Enter
8
9
0
0
to leave the number of pages blank.) If you make a mistake,
to back up and reenter the number of pages.
press
Press
Set
. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
10
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings, and go to Step 11.
Enter the fax number you’re calling.
11
12
Start
Press
.
Always Send Cover Page
Make sure Station ID is set up (p. 28). This feature does not work without
the Station ID.
You can set the fax machine to send a cover page whenever you send a fax.
The number of pages in your fax is not included when you use this setting.
Function
3
1
Press
Press
,
,
.
1
2
or
to select.
COVERPAGE:OFF?
COVERPAGE:ON?
Set
When the screen displays COVERPAGE: ON?, press
ON, a coverpage is always sent when you send a fax.)
. (If you select
or to view
3
4
If you selected ON, you must select a comment. Use
possible selections. (You can select your custom comment.)
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
5.(USER DEFINED)
6.(USER DEFINED)
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Set
Press
Press
when the screen displays your selection. The screen displays
5
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
if you want to select additional settings. The display returns to
6
2
the SETUP SEND menu—OR—Press
to exit if you are finished
choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print
the sample page and attach it to your fax.
Function
3
1
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to select PRINT SAMPLE?.
Set
when the screen displays your selection.
Start
. Your fax machine prints a copy of your cover page.
- - -
- - -
- - -
COVER PAGE
- - -
TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Cover Page Message
You can set up two custom comments.
Composing Your Own Comments
See
Entering Text
p. 29
Function
3
2
Press
,
,
.
1
The screen displays: 2.COVERPAGE MSG
Press
Press
or
to choose position 5 or 6 for your customized comment.
2
3
4
Set
.
Use the dial pad to enter your customized comment.
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Set
Press
Press
. The screen displays
5
6
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
if you want to select additional settings. The display returns to
2
the SETUP SEND menu—OR—Press
to exit.
Contrast
If your document is very light or very dark, you might want to set the
contrast accordingly. Use S.LIGHT to send a very light document. Use
S.DARK to send a very dark document.
Insert the document, face down, in the feeder.
1
2
3
4
Function
3
3
Press
Press
,
,
.
or
to select AUTO, S.LIGHT or S.DARK.
Set
When the screen displays your selection, press
. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns
5
6
2
to the SETUP SEND menu—OR—Press
choosing settings and go to Step 6.
if you are finished
Start
Enter a fax number and press
to send a fax.
Resolution
Resolution
See
Multiple
Resolution
Transmission
p. 60
When you have a document in the feeder, you can use the
key to
change the default setting. Press
continuously until you see the
lights change to the setting you want. For Standard, turn Fine and S. Fine
lights off. For Photo, turn them both on.
Standard—Suitable for most typed documents.
Fine—Good for small print; transmits a little slower than standard resolution.
Super Fine—Good for small print or artwork; transmits slower than fine
resolution.
Photo—Use when document has varying shades of gray; slowest transmission
time.
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C H A P T E R S I X
56
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
Insert document.
1
2
Function
3
5
Press
,
,
.
The screen displays
5.OVERSEAS MODE
Press
Press
or
to select ON (or OFF).
3
4
Set
when the screen displays your selection. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns
5
2
to the SETUP SEND menu—OR—Press
if you are finished
choosing settings and go to Step 6.
Enter the fax number you’re calling.
6
7
Start
Press
.
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57
Call Reservation
You can send a fax and let the other party know that you want to have a
conversation after the fax transmission is complete. The other fax machine
will ring as if it were receiving a telephone call; if the other party picks up
the handset, your fax machine will ring. Lift the handset to speak.
If you set Call Reservation and Call Back message to ON, your fax machine
leaves a message if the other party does not answer.
Insert the document in the feeder.
1
2
Function
3
6
Press
Reservation.
,
,
. The screen displays the current setting for Call
CALL RESERVE:OFF
CALL RESERVE:ON
Press
or
to select ON (or OFF).
3
4
Set
If you set Call Reservation to ON, press
selection. The screen displays the current setting for Call Back Message.
when the screen displays your
CALL BACK:OFF?
CALL BACK:ON?
Press
Press
or
to select ON (or OFF).
5
6
Set
when the screen displays your selection. The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
7
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings, and go to Step 8. The screen prompts you to enter the fax
number you want to call.
Enter the fax number.
8
9
Start
Press
.
If you’ve set Call Reservation to ON, pick up your handset if the fax
machine rings.
10
You cannot use auto redial with Call Reservation. You cannot use Call
Reservation with Delayed Transmission or with Polling. You must register
your Station ID to set Call Back Message to ON.
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Print Sample Call Back Message
Function
3
6
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to select PRINT SAMPLE?.
Set
.
Start
.
Delayed Fax
See
Delayed Timer
p. 32
After you have preset the time of day for delayed faxes (in Delayed Timer),
you can use this function up to 50 times each day to set up delayed faxes.
Insert the document in the feeder.
1
2
3
Function
3
7
Press
Press
,
,
.
Set
. The screen displays
1.DOC 2.MEMORY
See
Interrupting
Delayed Fax
and Polling
Transmit Jobs
p. 62
1
2
Press
Press
to leave the originals waiting in the document feeder—OR—
to scan the document into memory.
4
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
5
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings and go to Step 7. The screen prompts you to enter the fax
number.
ENTER FAX NO.
PRESS START KEY
Enter the fax number.
6
7
Start
Press
. The fax machine will wait to send the fax at the time you set
Function
1
6
up in Delayed Timer (
,
,
).
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S E T U P S E N D
59
Broadcasting
See
Setting Up
Groups for
Broadcasting
p. 65
Broadcasting is automatically sending the same fax message to multiple fax
Help/Broadcast
numbers. Using the
key, you can include up to 24 One Touch
locations, up to 100 Speed Dial locations, and up to 50 manually dialed
numbers (maximum of 174 locations if you did not use up any locations for
Groups, access codes or credit card numbers). However, available memory
will vary with the types of jobs in memory and the number of locations used
for broadcasting. If you broadcast to more than the maximum locations
available, you will not be able to set up transmissions using dual access and
the timer.
The easiest way to broadcast is to press Group keys, you can include
One Touch, Speed Dial, and manually dialed numbers in the same
Help/Broadcast
broadcast. You must press
between each of these locations.
Use the Telephone Index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed
automatically to let you know the results.
Stop
■
To stop the broadcasting in progress, press
. The LCD display asks
if you want to cancel all locations or the location that is being sent.
■
Enter the long dialing sequence numbers as you normally would, but
keep in mind that each key counts as one location, so the number of
locations you can call become limited.
■
■
If the line is busy or for some other reasons a connection could not be
made while broadcasting, the fax machine will redial the number
automatically.
Stop
Start
If the memory is full, press
to abort the job or press
to send
the portion that is in the memory (if more than one page has been
scanned).
Insert the document into the feeder.
1
2
Enter a number using One Touch, Speed Dial, Group number, Tel-index
or the dial pad.
Example: Group number
Help/Broadcast
Press
. You will be prompted to press the next number.
3
4
Enter the next number.
Example: Speed Dial
Help/Broadcast
Press
.
5
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C H A P T E R S I X
60
Enter the next fax number.
Example: Manual dialing, using the dial pad.
6
7
Start
Press
.
Your fax machine will read the document into memory and then start
sending faxes to all the numbers you entered.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with photos
and letters, or some pages with small print and others with normal print.
Resolution settings return to STANDARD after the fax is sent.
Insert the document in the feeder.
1
Function
3
4
Press
,
,
.
Set
Use
or
to select resolution for page 1, then press
.
2
3
4
Repeat Step 2 for subsequent pages.
Stop
Press
when you’re finished.
The screen displays
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
5
2
the SETUP SEND menu—OR—Press
if you are finished choosing
settings.
Enter the fax number you’re calling.
6
7
Start
Press
.
Copy
If you want to copy a document using multiple resolutions, press
Step 6.
in
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S E T U P S E N D
61
See
Interrupting
Delayed Fax
and Polling
Transmit Jobs
p. 62
Setting Up Polling Transmit
Polling Transmit is when you set up your fax machine to wait with a
document so another fax machine can retrieve it.
Place the document to be retrieved in the feeder.
1
2
Function
3
8
Press
,
,
.
The screen displays
POLLED TX:OFF?
SELECT <- -> & SET
Press
Press
or
to choose ON.
3
4
Set
1
. The screen displays
1.DOC 2.MEMORY
Press
to select DOC if you want your fax machine to scan the
5
2
printed document at the time it is polled—OR—Press
to select
MEMORY.
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1
Press
if you want to select additional settings. The display returns to
6
7
2
the SETUP SEND menu—OR—Press
settings and go to Step 7.
if you are finished choosing
Start
Press
.
1
If you pressed
in Step 5, the printed document remains in the document
feeder until your fax machine is polled. However, you can “interrupt” it to
send another fax.
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Interrupting Delayed Fax and Polling Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine
set to send a fax later or to be polled. However, you cannot use automatic
redial or the Function mode.
Function
5
Press
,
.
1
2
Wait 2 seconds, then remove the documents that are waiting in the
feeder.
INSERT DOCUMENT
Place the “new” document you want to send now in the feeder.
Enter the new fax number for the documents you want to send now.
3
4
5
6
Start
Press
.
After the transmission is finished, place the “old” documents back into
the feeder.
Function
5
Press
,
to restore the Delayed Fax and/or Polling.
7
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63
C H A P T E R S E V E N
Setup Auto Dial
Numbers
7
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing: One Touch,
Speed Dial, and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
See
One Touch
Dialing
You can store 24 fax/phone numbers that you can dial by pressing one key. To
access numbers 13 to 24, hold down the Shift key.You also can store names with
these numbers. When you press a One Touch dial location, the screen displays the
name or number as the call is dialed.
p. 68
One Touch keys are not the dial pad keys. They are the 12 keys (numbers
01–24) located to the right of the dial pad.
See
ALL DIAL
Report
Function
6
1
Press
,
,
.
1
2
Press the One Touch key where you want to store a number. (One Touch
01
key
has been pre-programmed for Brother Fax-Back System (USA
p. 79
only). You can override it if you wish.) The screen displays the location
you selected.
See
Changing
One Touch
and
Speed Dial
Numbers
p. 65
Enter a number (up to 20 digits). If you want to enter a pause in the
dialing sequence (for example, to access an outside line), press
3
Redial/Pause
Redial/Pause
as you’re entering digits. Pressing
enters a 3.5
second pause when the number is dialed, and a dash appears on the
screen.
Set
Press
. The screen prompts you to enter a name for this number.
4
NAME:
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64
Use the dial pad to enter the name (up to 15 characters). You can use the
chart on page 29 to help you enter letters—OR—Go to Step 6 to store
the number without a name.
5
6
Set
Press
or
. The screen prompts you to select the type of number this is. Use
to select the type you want.
FAX
TEL
A fax only number
A telephone (voice) number
FAX/TEL Both a fax and telephone (voice) number
Set
Press
.
7
8
Stop
Return to Step 2 to store another One-Touch number—OR—Press
to exit.
When you dial an AUTO DIAL number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the number you’ve stored.
Redial/Pause
If you need to store a longer pause than 3.5 seconds, press
more times.
two or
Even if you lose electrical power, numbers stored in memory will not be lost.
Storing Speed Dial Numbers
See
Speed Dialing
p. 68
You can store Speed Dial numbers, so you can dial by pressing only three
keys. There are 100 Speed Dial locations. Even if you lose electrical power,
numbers stored in memory will not be lost.
Function
6
2
Press
,
,
.
1
See
ALL DIAL
Report
The screen prompts you to enter a location.
SPEED-DIAL? #
p. 79
Use the dial pad to enter a two-digit location (00–99).
2
3
Set
Press
. The screen displays your entry, then prompts you to enter the
number you’re storing.
#05:
ENTER & SET
Enter the number (up to 20 digits).
4
5
Set
Press
. The screen now prompts you to store a name with this number.
NAME:
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S E T U P A U T O D I A L N U M B E R S
65
Use the dial pad to enter the name (up to 15 characters). You can use the
6
Set
chart on page 29 to help you enter letters—OR—Press
and go to Step 8
to store the number without a name.
Set
Press
.
7
8
The screen prompts you to select the type of number this is. Use
to select the type you want.
or
FAX
TEL
A fax number
A telephone (voice) number
FAX/TEL Both a fax and telephone number
Set
Press
.
9
Stop
Return to Step 2 to store another Speed Dial number—OR—Press
to exit.
10
Even if you lose electrical power, numbers stored in memory will not be lost.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored there, then
prompts you to either
1. CHANGE—OR—2. EXIT.
1
2
Press
to change the number stored, or press
to exit without making a
1
2
change.
Enter a new number.
Clear
■
■
If you want to erase the number, press
of the digits.
when the cursor is to the left
to position the cursor under
If you want to change a digit, use
or
the digit you want to change, then type over it.
Follow the directions from Step 4 in Storing One Touch Numbers or Step 5
in Storing Speed Dial Numbers.
3
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing
only one One Touch key (Broadcasting). First, you’ll need to store each fax
number as a One Touch or Speed Dial number. Then, you can combine them into
a Group. Each Group uses up a One Touch key. Finally, you can have up to six
small Groups, or you can assign up to 123 numbers to one large Group.
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C H A P T E R S E V E N
66
You can include up to 23 One Touch locations, and up to 100 speed Dial
locations. If you broadcast to more than the maximum locations available,
you will be unable to set up transmissions using Dual Access and the Timer.
Function
6
3
Press
,
,
.
1
2
See
Storing
The screen displays
One Touch Dial
Numbers
p. 63
SELECT ONE-TOUCH
Select a One Touch key where you wish to store the Group number.
(For example, press One Touch key
and
02
for Group 1).
Storing Speed
Dial Numbers
p. 64
SETUP GROUP:GO
ENTER & SET
and
Broadcasting
p. 59
1
Use the dial pad to enter the Group number. (For example, press
Group 1).
for
3
Set
Press
.
4
5
To include One Touch or Speed Dial numbers in the Group, enter them
as if you were dialing. For example, for One Touch key
Touch key
05
, press One
, then press
Speed Dial
05
. For Speed Dial location 09, press
0
9
,
on the dial pad. The display shows 05, #09.
G01:*O5#O9
Set
Press
. The screen prompts you to enter a name.
6
7
NAME:
ENTER & SET
Use the dial pad and the chart on page 29 to enter a name for the group
(for example, NEW CLIENTS).
Set
Press
Press
.
8
9
Stop
to exit.
You can print a list of all One Touch and Speed Dial numbers. See Chapter 10,
Printing Reports.
Even if you lose electrical power, numbers stored in memory will not be lost.
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67
C H A P T E R E I G H T
Telephone
Operations
8
Dialing Options
You can use your fax machine to make voice telephone calls by dialing
manually, or by using Tel-index, One Touch or Speed Dial memory.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number.
Hook
Pick up the handset—OR—Press
.
1
2
3
When you hear a dial tone, dial the call using the dial pad.
Hook
If you pressed
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pick up the handset.)
To hang up, replace the handset.
4
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C H A P T E R E I G H T
68
One Touch Dialing
Hook
Pick up the handset—OR—Press
.
1
2
See
Storing One
Touch Dial
Numbers
p. 63
When you hear a dial tone, press the One Touch key of the location you
want to call.
Hook
If you pressed
to dial the call, pick up the handset when the other
3
4
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pickup the handset.)
To hang up, replace the handset.
If you try to use a One Touch location with no number stored in it, you
hear a warning sound, and screen displays NOT REGISTERED. The
display returns to normal after 2 seconds.
Start
If you are sending a fax, press
you picked up the handset, press
answers with fax tones.
after pressing the One Touch key. If
Start
when receiving the fax machine
Speed Dialing
See
Storing Speed
Dial Numbers
p. 64
Hook
Pick up the handset—OR—Press
.
1
Speed Dial
When you hear a dial tone, press
Speed Dial number.
, then press the two-digit
2
Hook
If you pressed
to dial the call, pick up the handset when the other party
3
answers. (The speaker works only one way; the other party won’t be able to
hear you unless you pickup the handset.)
To hang up, replace the handset.
4
Start
If you are sending a fax, press
If you picked up the handset, press
answers with fax tones.
after pressing the Speed Dial number.
Start
when the receiving fax machine
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T E L E P H O N E O P E R A T I O N S
69
Dialing Access Codes and Credit Card Numbers
See
Storing One
Touch Dial
Numbers
p. 63
Sometimes you may want to choose from among several long distance
carriers when you make a call. Rates may vary depending upon the time
and destination. To take advantage of low rates, you can store the access
codes or long-distance carriers as One Touch numbers. You can store these
long dialing sequences by dividing them and setting them up on separate
keys in any combination. You can even include manual dialing using the
dial pad. The combined number will be dialed in the order you entered it, as
Start
soon as you press
.
03
You can store "555" on One Touch key
and "7000" on One Touch key
02
03
02
Start
. If you press One Touch
,
, and
, you can dial "555-7000". To
temporarily change a number, you can substitute part of the number with
manual dialing using the dial pad. For example, to change the number to
03
7
0
0
1
555-7001 you could press One Touch
the dialing pad.
and press
,
,
,
using
Hold
Hold
Press
to put a call on Hold.
1
2
3
You can replace the handset without disconnecting the call.
Pick up the fax machine handset to release the call from Hold. Picking
up an extension handset will not release the call from Hold.
Pause
Redial/Pause
Press
to insert a 3.5 second pause between numbers. If you are
Redial/Pause
dialing overseas, you can press
the length of the pause.
as many times as need to increase
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C H A P T E R E I G H T
70
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for
telephone banking, for example), follow the directions below. If you have
touch tone service, you do not need this feature to send tone signals.
Lift the handset.
1
2
3
Press
. Digits dialed after this send tone signals.
When you hang up, the fax machine returns to pulse dialing service.
Searching Telephone Index
See
Storing One
Touch Dial
Numbers
p. 63
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically.
Tel-index
Press
Press
, then enter the first letter of the name you’re looking for.
to search the memory.
1
2
3
or
and
When the screen displays the name you want to call, pick up the
Storing Speed
Dial Numbers
p. 64
Hook
handset or press
.
Start
Press
to begin dialing.
4
5
Hook
If you pressed
to dial the call, pick up the handset when the other
party answers. (The speaker works only one way; the other party won’t
be able to hear you unless you pickup the handset.)
When the call is over, hang up.
6
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71
C H A P T E R N I N E
RemoteFax
Options
9
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your fax machine stores the received fax
in memory, then dials the fax number you’ve programmed, and forwards the
fax message.
Function
8
1
Press
Press
,
,
.
1
2
or
until the screen displays
FAX FORWARD?
Set
Press
. The screen prompts you to enter the fax number where faxes
3
will be forwarded.
FWD#:
ENTER & SET
Enter the forwarding number (up to 20 digits).
4
5
6
Set
Press
Press
.
Stop
to exit.
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C H A P T E R N I N E
72
Programming Paging Number
When Paging is selected, your fax machine dials the pager number you’ve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax message
in the memory.
Function
8
1
Press
Press
,
,
.
1
2
or
until the screen displays
PAGING?
Set
Press
. The screen prompts you to enter your pager number.
3
4
PAG#:
ENTER & SET
Enter your pager phone number (up to 20 digits) followed by
Do not include the area code if it is the same as that of your fax machine.
.
1
8
0
0
5
5
5
1
2
3
4
For example,
.
Set
Press
.
5
6
Redial/Pause
6
If your pager requires a PIN, enter the PIN, press
enter your fax number, then press
, press
. For example,
,
Redial/Pause
1
2
3
4
5
1
8
0
0
5
2
1
2
8
4
.
—OR—
If you do not need a PIN, press
Redial/Pause
, enter the fax number, then
press
. For example,
Redial/Pause
1
8
0
0
5
2
1
2
8
4
6
.
Set
Press
Press
.
7
8
Stop
to exit.
You cannot change a Paging number or PIN remotely.
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R E M O T E F A X O P T I O N S
73
Setting Fax Storage
See
Remote
Retrieval
p. 74
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval
functions. The screen will indicate when you have a fax stored in memory.
Function
8
2
Press
,
,
. The screen prompts you to choose a fax setting.
1
FAX STORAGE:OFF?
SELECT & SET
Press
Press
Press
or
to select ON (or OFF).
2
3
4
Set
when the screen displays your selection.
to exit.
Stop
If there are faxes in memory when you turn Fax Storage OFF, the screens
prompts you to erase any faxes in memory.
ERASE ALL FAX?
1.YES 2.NO
See
Printing
a Fax in
Memory
p. 39
1
If you press
, all fax data is erased and Fax Storage is turned off. If you
, data is not erased, and Fax Storage remains on.
2
press
Changing Remote Access Code
Enter your Remote Access Code when the fax machine picks up your call,
so you can access features remotely. The access code is preset to 1 5 9
but you can change this.
,
Function
8
3
Press
,
,
.
1
2
See
Changing
Enter a three-digit number from 000 to 999. Do not use the same digits
that appear in your Fax Receive Code or Telephone Answer Code.
Remote Codes
p. 39
Set
Press
Press
.
3
4
Stop
to exit.
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C H A P T E R N I N E
74
Remote Retrieval
You can call your fax machine from any fax machine using touch tone and
use a Remote Access Code and other button presses to retrieve fax
messages. Keep the included Remote Control Access Card in your wallet as
an aid.
See
Changing
Remote
Access Code
p. 73
Using Remote Access Code
Dial your fax number from a fax machine using touch tone.
1
2
When your fax machine answers and beeps, immediately enter your
Remote Access Code (1 5 9 ).
The fax machine signals the kinds of messages received:
1 long beep—Fax message(s)
3
No long beeps—No messages
The fax machine then prompts you with two short beeps to enter a
command. If you wait longer than 30 seconds to enter a command, the
fax machine hangs up. If you enter an invalid command, the fax
machine beeps three times.
4
9
0
Press
to reset the fax machine when you finish.
5
6
Hang up.
If your fax machine is set to Manual mode, you can access your machine by
waiting about 2 minutes, then entering the Remote Access Code within 30
seconds.
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R E M O T E F A X O P T I O N S
75
Remote Commands
Follow the commands below to access features remotely. When you call the
fax machine and enter your Remote Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote control command.
Remote Control Commands
Operation Details
95 Changing Fax Forwarding
/Paging setting
1 OFF
If you hear one long beep, the change is accepted. If
you hear three short beeps, you cannot change it
because the conditions have not been met (Example:
registering paging number). You can register your fax
forwarding number by using 4. FAX FWD NO (see
page 71). Once you have registered the number, the
fax machine will change automatically to
FAXFWD:ON mode. Then retrieve a Memory Status
List by entering 961 (see page 76) to make sure that
the Fax Forwarding number you registered is correct
in the List.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
7 Fax Storage OFF
You can set FAX STORAGE ON or OFF.
96 Retrieve FAX
1 Memory Status List
2 Retrieve all faxes
Enter the number of a remote fax machine to receive
the Memory Status List or stored fax message(s). (See
page 76.)
3 Erase fax from the
memory
If you hear one long beep, you can erase fax
message(s) from the memory.
97 Check the receiving status
1 FAX
You can check whether your fax machine has received
any fax message(s). If yes, you will hear one long
beep. If no, you will hear three short beeps.
98 Change Answer Mode
1 TAD
If you hear one long beep, you can change the Answer
Mode. If you hear three short beeps, you cannot
change it.
2 FAX/TEL
3 FAX
90 Exit
After a long beep, you can exit remote control.
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C H A P T E R N I N E
76
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if
you have any fax messages.
Dial your fax machine’s number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
1
When you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number of the remote fax machine (up to
20 digits) where you want the Memory Status List forwarded, and then
press
.
You cannot use
pause, press
and
as dial numbers. However, if you want to store a
.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine calls the remote fax machine. The remote fax
machine prints the Memory Status List.
Retrieving Fax Messages
Dial your fax number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
6
2
As soon as you hear two short beeps, use the dial pad to press
.
3
4
Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want your fax messages forwarded, and then press
.
You cannot use
pause, press
and
as dial numbers. However, if you want to store a
.
After you hear your fax machine beep, hang up and wait.
5
Your fax machine calls the remote fax machine. The remote fax
machine prints your fax messages.
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R E M O T E F A X O P T I O N S
77
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
Dial your fax number.
1
2
When you hear the beep, immediately enter your Remote Access Code
1
5
9
(
).
9
5
4
When you hear two short beeps, enter
.
3
4
Enter the new number (up to 20 digits) of the remote fax machine
where you want your fax messages forwarded, and then press
.
You cannot use
pause, press
and
as dial numbers. However, if you want to store a
.
To retrieve the Memory Status List, when you hear two short beeps, use
5
6
7
9
6
1
the dial pad to press
Use the dial pad to enter the number of the remote fax machine (up to
20 digits), and then press
.
.
After you hear your fax machine beep, hang up and wait.
Your fax machine calls the remote fax machine. The remote fax
machine prints the Memory Status List showing the new forwarding
number.
Check the forwarding number.
8
If the forwarding number is incorrect, return to Step 1 and reset it.
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C H A P T E R N I N E
78
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79
C H A P T E R T E N
Printing
Reports
10
Fax Settings and Activity
You can print the following lists and reports:
Choose if you would like a
Transmission Verification Report
printed after every fax you send.
1.XMIT REPORT
2.ACT.REPORT
Activity Report lists information
about the last 50 incoming and
outgoing faxes. TX means
Transmit; RX means Receive.
Lists names and numbers stored in
One Touch and Speed Dial
3.ALL DIAL
memory, in numerical order.
ALL DIAL list (above),
alphabetically.
4.TEL.INDEX
Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP SEND,
PRINT REPORTS, REMOTE FAX
OPT, and TEL SERVICE.
5.USER SETTINGS
Lists summary information and
amount of occupied memory.
6.MEMORY STATUS
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C H A P T E R T E N
80
To Print a Report
Function
7
Press
,
.
1
2
Enter the number (see p. 79) of the report you want to print. For
example, press
4
to print the TEL.INDEX.
Start
Press
Press
.
3
4
Stop
to exit.
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report lists the
time and date of transmission, and whether the transmission was successful.
When the feature is OFF, the report is printed automatically only if there’s
an error during transmission. If the report indicates NG, send the document
again. If the report indicates you should check the readability of certain
pages, resend those pages.
When the feature is ON, the report is printed with every fax you send.
Function
7
1
Press
Press
Press
Press
,
,
.
1
2
3
4
or
to select ON or OFF.
Set
.
Stop
to exit.
Activity Report Interval
You can set the fax machine to print activity reports at specific intervals
(6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can
print the report by following the steps in the previous section.
Function
7
2
Press
Press
,
,
.
1
2
or
to display:
INTERVAL?
Set
Press
Press
.
3
4
or
to choose your setting. If you choose 7 days, the screen
prompts you to choose a day at which to begin the 7-day countdown.
Set
When the screen displays the setting you want, press
.
5
6
Enter the time to begin printing, in 24-hour format. (For example, enter
19:45 for 7:45 PM).
Set
Press
Press
.
7
8
Stop
to exit.
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81
C H A P T E R E L E V E N
MakingCopies
11
Using the Fax Machine as a Copier
You can use your fax machine as a copy machine, making up to 99 copies at
a time. The fax machine can stack the copies or collate (sort) them.
Enlarge
Sort
Reduce
Photo
Copy
The scannable area of your fax machine begins at approximately one-eighth
inch (4 mm) from the edge of the paper.
1/8" (4 mm)
Not Printable
1/8" (4 mm)
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C H A P T E R E L E V E N
82
Making a Single Copy
The default resolution for a single copy is AUTO, which you can use for
documents containing both text and photographs. You can also select S. Fine
and Photo, as needed.
Insert the document face down in the feeder.
1
2
Copy
Copy
Press
, then wait five seconds—OR—Press
again.
Do NOT pull on the paper while copying is in progress.
Making Multiple Copies
There are two ways to make multiple copies on your fax machine. You can
choose whether the copies will be STACKED (all copies of page 1, then all
copies of page 2, etc.), or SORTED (collated). The default resolution for
multiple copies is AUTO.
Stacking Multiple Copies
Insert pages to be copied face-down in the feeder.
1
2
3
4
Copy
Press
.
Use the dial pad to enter the number of copies you want (up to 99).
Copy
Wait five seconds—OR—Press
again.
Sorting Multiple Copies
Sorting uses more memory then stacking.
Insert pages to be copied face-down in the feeder.
1
2
3
4
Sort
Press
.
Use the dial pad to enter the number of copies you want (up to 99).
Copy
Wait five seconds—OR—Press
.
Sort
Copy
If you select
or stack after pressing
and get a MEMORY FULL
Stop
message while you are scanning the first page, press
to cancel the job
Sort
and restart it to make a single copy. If you selected
and the MEMORY
FULL message appears while scanning subsequent pages, you can press
Copy
Stop
to copy the portion that is in memory, or press
to cancel. To restart
Copy
the copy job using less memory, press
for stacked copies.
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M A K I N G C O P I E S
83
Reducing and Enlarging Copies
Insert pages to be copied face-down in the feeder.
1
2
3
Enlarge
Reduce
Press
Press
or
.
or
to select AUTO, 200%, 150%, 125%, 120%, 100%,
93%, 87%, 75%, or 50%.
Copy
Press
when the screen displays your selection.
4
5
6
Use the dial pad to enter the number of copies you want (up to 99).
Copy
Wait five seconds—OR—Press
again.
Copying a Photograph
Photo
Resolution
You can copy a photograph by pressing
without pressing
.
Insert the photo(s) face-down in the feeder.
1
2
3
4
Photo
Press
.
Use the dial pad to enter the number of copies you want (up to 99).
Copy
Wait five seconds—OR—Press
again.
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C H A P T E R E L E V E N
84
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85
C H A P T E R T W E L V E
Optional
Accessories
(For FAX 2750 Only)
12
Memory Board
The memory board is installed on the main controller board inside the fax
machine. When you add the optional memory board, it increases the performance
modes for both fax and printer operations.
Optional Memory for the Printer & Fax Operations
The FAX 2750 has 2 MB of memory and can recognize 1 MB (ME1000) or
2 MB (ME2000) of Optional Memory. Be careful to purchase the
appropriate memory board for your needs.
For the Printer
Additional memory is useful and may be necessary if you want to download
many different fonts or want to print a very complex document.
For the Fax
Additional memory is available and will expand the memory used for
sending and receiving faxes.
Model Name
Optional Memory
Total
fax machine 2750
1.3 MB
(up to 130 pages)
1 MB
–OR–
2 MB
2.3 MB (up to 230 pages)
3.3 MB (up to 330 pages)
Using Brother #1 Chart with MMR coding and Standard Resolution.
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C H A P T E R T W E L V E
86
Installing the Optional Memory Board
Unplug the power cord from the AC outlet and disconnect the interface cable.
1
WARNING
Unplug the power cord before installing (or removing) the memory board.
Press down on the top of the rear cover to release the hook, and pull the rear
cover out.
2
WARNING
Do not touch the surface of the main controller board.
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O P T I O N A L A C C E S S O R I E S ( F O R F A X 2 7 5 0 O N L Y )
87
To install the memory board onto the main controller board, use the
attached spacer and plug it into the connectors on the left of the main
controller board.
3
Memory
Board
Connector
Spacer
Connector
Main
Controller
Board
WARNING
■
■
Hold the edge of the memory board. Do not touch the surface of the board.
Make sure the memory board is securely seated in the main controller board.
Reinstall the rear cover.
4
Reconnect the interface cable.
5
6
Plug the power cord into the AC outlet.
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C H A P T E R T W E L V E
88
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89
C H A P T E R T H I R T E E N
Troubleshooting
andMaintenance
13
Troubleshooting
Fax-Back System
Brother Customer Service has installed an easy-to-use Fax-Back System, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can’t resolve a difficulty with your fax machine using this manual,
call our Fax-Back System, and follow the voice prompts to receive faxed
instructions about using the system, and an index of Fax-Back subjects.
USA:
1-800-521-2846
From within Canada: 1-800-681-9838
The Brother Fax-Back System number (USA only) has been preprogrammed
01
on One Touch key
.
Brother Home Page
You can find more information about Brother products, from product specification
sheets to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
1-888-298-3616
From within Canada: 1-514-685-2040
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C H A P T E R T H I R T E E N
90
Error Messages
You may occasionally encounter a difficulty with your fax machine or
telephone line. If this happens, your fax machine often identifies the
problem and displays an error message. The list below explains the most
common error messages. You can correct most problems yourself.
If you need additional help, call the Brother Fax-Back System at
USA:
1-800-521-2846
1-800-681-9838
From within Canada:
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM SOON The drum unit is near the end of Use the drum unit until you
its life.
have a print quality problem,
then replace the drum unit with
a new one.
CHECK PAPER
The fax machine is out of paper Refill the paper or remove the
or paper is not properly loaded in paper and load it again.
the multi-purpose sheet feeder.
CHECK PAPER SIZE
Your Paper Size setting may not When you see this error, the
be set correctly for the paper you reduction ratio automatically
are using (see page 37).
will be changed to AUTO if you
used a fixed reduction ratio (see
pages 36–37).
COMM. ERROR
A poor quality phone line
Try the call again.
caused communications error.
CONNECTION FAIL
You tried to poll a fax machine
that is not in Polled Waiting mode. setup.
Verify the other party’s polling
COOLING DOWN
PLEASE WAIT
The temperature of the drum unit You must wait and allow the
or toner cartridge is too hot. The fax machine to resume printing
fax machine will pause its
current print job and go into
cooling down mode. During the
cooling down mode, you will
hear the cooling fan running
while the display on the fax
machine shows COOLING
DOWN and PLEASE WAIT.
when it is ready.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
91
ERROR MESSAGE
CAUSE
ACTION
COVER OPEN
The top cover or multi-purpose
sheet feeder cover was not
completely closed.
Open, then close each cover.
DISCONNECTED
DOCUMENT JAM
The other party or other party’s
fax machine terminated the call. call the other party to see what
happened.
Try to fax or receive again or
Documents were not inserted or Do not pull paper out until you
fed properly or document was
too long.
see page 93.
DOWNLOAD FULL
(May occur when the fax
machine is used as a printer.)
The download buffer is full.
Unplug the fax machine and
plug it back in. Data remaining
in the memory of the fax machine
will be deleted.
MACHINE ERROR XX
PRESS STOP KEY
The fax machine has a mechanical Turn off the power. Then call
problem. Brother Customer Service
USA:
1-800-284-4329
From within Canada:
1-800-853-6660
From within Montreal:
1-514-685-6464
MEMORY FULL
The fax machine memory capacity Unplug the fax machine and
(May occur when the fax
machine is used as a printer.)
has been exceeded.
plug it back in. Data remaining
in the memory of the fax machine
will be deleted.
•
If you have installed the
Windows® driver, try again
after setting the True Type
mode to “Print as Graphics”
in the PRINT menu of your
application software.
•
•
Reduce the print resolution
or reduce the complexity of
your document.
Expand the printer memory
with the optional memory
board. (ME1000 or ME2000)
(Only FAX 2750)
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C H A P T E R T H I R T E E N
92
ERROR MESSAGE
CAUSE
ACTION
NO RESPONSE/BUSY The number you called does not Check the number and try again.
answer or is busy. Or, you may
have reached a number that is not
connected to a fax machine.
NOT REGISTERED
You tried to access a One Touch Set up the One Touch or Speed
or Speed Dial number that is not Dial number. See pages 63–65.
programmed.
PRINT OVERRUN
(May occur when the fax
machine is used as a printer.)
The available RAM has been
exceeded.
Unplug the fax machine and
plug it back in. Data remaining
in the memory of the fax machine
will be deleted.
• If you have installed the
Windows® printer driver, try
again after setting the TrueType
mode to “Print as Graphics” in
the PRINT menu of your
application software.
• If this does not clear the error,
reduce the complexity of your
document or reduce the print
resolution.
PRINTER JAM
The paper is jammed in the fax
machine.
Do not pull the paper out until
you see pages 93–94.
SET CARTRIDGE
TONER EMPTY
Toner cartridge is not installed.
Reinstall the toner cartridge.
Toner is used up and printing is Replace the toner cartridge with
not possible.
a new one. (See pages 112–116.)
TONER LOW
If the display shows TONER
LOW and the Toner Empty LED
on the control panel is blinking,
you can still print. But the toner
is depleted and the fax machine
is telling you that the toner will
soon run out.
Order a new toner cartridge now.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
93
Document Jam
The documents were not inserted or fed properly, or were too long.
Open the control panel.
1
2
3
4
Carefully, pull the document toward the front of the fax machine.
Close the control panel.
Stop
Press
.
NO
OK
Printer Jam
Before you can clear a paper jam error, you must find out where the paper is
stuck. Review the following three types of printer jams and follow the
instructions.
WARNING
Do not force the jammed paper from the paper tray because you may damage
the fax machine and cause toner to scatter on the next printed pages.
After you have used the fax machine, some internal parts of the machine are
extremely HOT! When you open the top cover of the fax machine, never touch
the shaded parts shown in the following diagram.
HOT!
Inside the Fax Machine
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C H A P T E R T H I R T E E N
94
Paper is Jammed in the Multi-purpose Sheet Feeder
Open the multi-purpose sheet feeder to pull the jammed paper upward out of
the feeder.
1
Close the multi-purpose sheet feeder.
2
3
Open the top cover and check that a torn piece of paper does not remain
inside the fax machine.
Multi-purpose
Sheet Feeder
Paper is Jammed near the Drum Unit or in the Fuser Unit
Open the top cover.
1
2
3
4
5
Remove the drum unit.
Gently pull out the jammed paper.
Reinstall the drum unit.
Close the top cover.
Paper is
jammed
in fuser
unit
Paper is
jammed
near drum
unit
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
95
If You Are Having Difficulty with Your Fax Machine
If you think there is a problem with your fax machine, make a copy first. If the
copy looks good, the problem is probably not your fax machine. Check the table
below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing and
Receiving Faxes
Condensed print and
horizontal streaks; top and
bottom of sentences are
cut off.
If your copy looks good, you probably had a bad connection, with
static or interference on the phone line. If the copy looks bad, clean
the scanner area. If there is still a problem, call Brother Customer
Service at 1-800-284-4329 (USA) or 1-800-853-6660 (from within
Canada) or 1-514-685-6464 (from within Montreal).
Vertical streaks; black lines
appear on the faxes you
receive.
Sometimes you may see vertical streaks/black lines on the faxes
you receive. Either your fax machine’s primary corona wire for
printing may be dirty, or the sending party’s fax scanner may be
dirty. Clean your primary corona wire (see page 111), or ask the
sender to make a copy to see if the problem is with the sending
machine.
Try receiving from another fax machine.
If the problem continues, call Brother Customer Service at
1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada)
or 1-514-685-6464 (from within Montreal).
The fax machine “hears”
voice as CNG tone.
If your fax machine is set to Easy Receive ON, and it answers voice
calls by trying to receive a fax, try turning Easy Receive to OFF.
Horizontal streaks; lines are
missing.
You may get a fax with horizontal streaks or with missing lines.
Usually this is caused by a poor telephone connection. Ask the
other party to send the fax again.
Received faxes appear as split If the received data is divided and printed on 2 pages or if you get
or blank pages.
an additional blank page, your Paper Size setting may not be correct
for the paper you are using (see page 37). If you are using the fixed
reduction feature, check to see if the reduction ratio is suitable for
the real paper. (See pages 36–37.)
Phone Line or
Connections
Dialing does not work.
Check for a dial tone. Change TONE/PULSE setting (see “Setting
Dialing Mode” p. 27). Check all line cord connections, and make
sure the curled handset cord is not in the EXT jack. Check power
cord connection. Send a manual fax by pressing Hook —OR—by
lifting the handset, and dialing the number. Wait to hear the fax
receiving tones before pressing Start
.
The fax machine does not
answer when called.
Make sure the fax machine is in the correct receiving mode for your
setup (either FAX, FAX/TEL or TAD). Check for dial tone. If
possible, call your fax machine to hear it answer. If there is still no
answer, check the telephone line cord connection. Connect a
standard telephone handset to the fax machine telephone jack. If
there is no ringing when you call your fax machine, call your
Telephone Company to check the line.
There is no dial tone on
the handset.
Press Hook —OR—Lift the handset. If you hear no dial tone, check
telephone line cord connections at the fax machine and wall jack.
Check that the handset curled cord is connected to the fax machine’s
handset jack. Test the jack with another single line telephone. If no
dial tone on the wall outlet, call your Telephone Company.
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C H A P T E R T H I R T E E N
96
DIFFICULTY
SUGGESTIONS
Sending Faxes
Transmitting quality is poor.
Try changing your resolution to FINE or SUPERFINE (see
“Resolution” p. 55). Make a copy to verify the fax machine’s
scanner operation.
Transmission verification report There is probably temporary noise or static on the phone line. Try
prints “Results:NG”.
sending the fax again. If the problem continues, call the Telephone
Company to check your phone line.
The receiving party says the
picture is not clear.
Sometimes the resolution mode you chose when you sent your
fax may not have been appropriate. Send the fax again, but try
using the FINE or SUPERFINE mode. Also, your fax machine’s
scanner may be dirty, so try cleaning it. (See page 109.)
The receiving party says
vertical streaks appear on
the faxes they receive.
Your fax machine’s scanner may be dirty or the receiving party’s
print head may be dirty. Clean your scanner (see page 109) and
make a copy to check if the problem was caused by your machine.
Double ring in FAX/TEL mode. The fax machine knows the incoming call is not a fax, so it is
signaling you to answer the telephone call. Pick up the fax
machine handset or answer from an extension phone and press
your fax machine’s Telephone Answer Code (default setting is
#51).
Handling Incoming
Calls
I have difficulty transferring a If you answered at the fax machine, press Start and hang up
fax call to the fax machine.
immediately. If you answered at an extension phone, press your
fax machine's Remote Activation Code (default setting is *51).
When your fax machine answers, hang up.
The Caller ID does not display The Caller ID signal is sent ten seconds after the Call Waiting
after the Call Waiting Signal.
(For FAX 2750 Only)
Signal and speaking may interfer with it. When you hear the
Caller Waiting signal, ask the other party to hold while you catch
the other call. Then stop speaking until you see the Caller ID on
the LCD.
I have difficulty with custom
features on a single line.
(For FAX 2750 Only)
If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring
Master, Voice Mail, an answering machine, alarm system or any
other custom feature on a single phone line with your fax
machine, it may create a problem sending or receiving fax data.
Example #1: If you are having a telephone conversation and a fax
communication signal comes through on your Call Waiting Call
ID feature, you can verify that the second call is a fax by
switching to it. You have the option to receive the fax call, by
asking the first caller to hang up to clear the line.
Example #2: If you are sending or receiving a fax message while
a Call Waiting Caller ID (or other custom feature) signal comes
through on the line, the signal can temporarily interrupt or disrupt
the fax data. (Brother’s ECM feature should help overcome this
problem.) This condition is related to the telephone system
industry, and is common to all devices that send and receive
information on a single, shared line with custom features. If
avoiding a slight interruption is crucial to your business, a
separate line with no custom features is recommended.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
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DIFFICULTY
SUGGESTIONS
General Printing
Difficulties
The fax machine does not print. Check the following: • The fax machine is plugged in. • The
toner cartridge and drum unit are installed properly. • The
interface cable is securely connected between the fax machine
and computer. • Check to see if LCD is showing an error
message. (See pages 90–92.)
The fax machine prints
unexpectedely or it prints
garbage.
Reset the fax machine. Check the primary settings in your
application software to make sure it is set up to work with your
fax machine.
The fax machine cannot print
full pages of a document;
the error message PRINT
OVERRUN occurs.
The fax machine received a very complex print job and
could not process part of the page. This may be solved in
several ways. If you are using Windows® 3.1, 3.11, Windows® 95
or Windows NT® Workstation Version 4.0 with the supplied
printer driver, see the “Windows® Setup Printing Problems”
section. Try to reduce the complexity of your document or
reduce print resolution.
The fax machine prints the
Your computer is not recognizing the printer's input buffer full
first couple of pages correctly, signal. Please make sure to connect the printer cable correctly.
then some pages have text
missing.
The fax machine cannot print
full pages of a document;
A MEMORY FULL error
message occurs.
• Reduce the printer resolution. Reduce the complexity of your
document and try again. Reduce the graphic quality or the
number of font sizes within your application software.
• Expand the printer memory by installing one of the optional
memory boards (ME1000 or ME2000). (Only FAX 2750)
My headers or footers
appear when I view my
document on the screen,
but do not appear when
I print them.
Most laser printers have a restricted area that will not accept
print. Usually these are the first two lines and last two lines,
leaves 62 printable lines. Adjust the top and bottom margins in
your document to allow for this.
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C H A P T E R T H I R T E E N
98
DIFFICULTY
SUGGESTIONS
Windows® Setup
Printing Difficulties
I cannot print from my
application software.
Make sure the Windows® printer driver is installed and
you select it in your application software.
Sometimes I get the error
message PRINT OVERRUN
when printing certain
If you are using the supplied Windows® driver, turn
the error recover operation on in the Setup dialog box
and try again. Reduce the print resolution or reduce
the complexity of your document and try again.
Expand the printer memory by installing one of the
optional memory boards.
®
documents from Windows.
The fax machine does not load Check to see if the CHECK PAPER or PRINTER JAM
Paper Handling
Difficulties
paper. The LCD shows
CHECK PAPER or
PRINTER JAM.
message appears on the LCD. If so, the multi-purpose
sheet feeder may be out of paper or not properly installed.
If it is empty, load a new stack of paper into the feeder. If
there is paper in the multi-purpose sheet feeder, make sure
it is straight. If the paper is curled, you should straighten
it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the multi-purpose sheet
feeder. Reduce the amount of paper in the multi-purpose
sheet feeder, then try again.
The fax machine does not load Reinsert the paper firmly, one sheet at a time.
paper from the manual
feed slot.
How can I load envelopes?
(May occur when the fax
machine is used as a printer.)
You can load envelopes from either the multi-purpose
sheet feeder or the manual feed slot. Your application
software must be set up to print the envelope size you are
using. This is usually done in the Page Setup or Document
Setup menu of your software. Refer to your application
manual.
What paper can I use?
(May occur when the fax
machine is used as a printer.)
You can use plain paper, envelopes, transparencies, labels
and organizer paper. For information on paper you can use,
see “Acceptable Paper” on page 16.
How can I clear paper jams?
See “Printer Jam” on pages 93–94.
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99
DIFFICULTY
SUGGESTIONS
Copy Quality
Difficulties
Vertical streaks appear in
copies.
Sometimes you may see vertical streaks on your copies.
Either the scanner or the primary corona wire for printing
is dirty. Clean them both. (See pages 109 and 111.)
Print Quality
Difficulties
(Print Operations
are Available with
Software Option)
Printouts are too dark or
too light.
Adjust the print conditions by setting the Print Density light
function. It has been factory set to the middle position. See
“Setting the Print Density” on page 37.
Printed pages contain white
stripes.
You may fix this by wiping the scanner windows with a
clean soft cloth. (See “Cleaning the Document Scanner” on p. 109
and “Cleaning the Drum Unit” on page 111.) If you still see
white stripes or faint images and the display shows CHANGE
DRUM SOON, replace the drum unit with a new one.
White Stripes or
Faintlmages
Printed pages are stained
with toner or have
vertical stripes.
Clean the fax machine's interior and the primary corona wire of the
toner cartridge. See “Regular Maintenance” and “Cleaning
the Drum Unit” on pages 109–111. Make sure that the tab
of the corona wire is at the home position. If after cleaning,
you still see dark stripes or toner stains and the display shows
CHANGE DRUM SOON, replace the drum unit with a new one.
Dark Stripes or Toner Stains
Printed pages have white
in black text and
graphic areas.
Make sure that you use paper that meets the specifications. spots
Rough surface or thick media can cause the problem. If you
still see white spots and the display shows CHANGE
DRUM SOON, replace the drum unit with a new one.
WhiteSpots
Toner scatters and stains
the printed page.
Adjust the print conditions by setting the Print Density
function. Remove the drum unit and clean the fax machine’s
interior. See “Regular Maintenance”, “Cleaning the Printer” and
“Cleaning the Drum Unit” on pages 109–111. Make sure that you
use paper that meets specifications. See page 16. If you still have
scattered toner and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
ScatteringToner
The whole page is printed
black.
Wipe the electric terminals referring to page 110. Also, do
not use heat-sensitive paper as it will cause this problem.
After cleaning, if the printed pages are still black and the
display shows CHANGE DRUM SOON, replace the drum
unit with a new one.
BlackPage
Nothing is printed on the
page.
Make sure that the toner cartridge is not empty. Wipe the
electric terminals referring to “Regular Maintenance”, “Cleaning
the Printer” and “Cleaning the Drum Unit” on pages 109–111.
Make sure that a torn piece of paper does not remain on the
scanner window.
Whitepage
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C H A P T E R T H I R T E E N
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DIFFICULTY
SUGGESTIONS
Printed pages are marked
at regular intervals.
Markings may disappear by themselves. Try copying
multiple pages to clear this problem. Markings may occur
if the fax machine has not been used for a long time. A
possible cause is that the surface of the drum is scratched. You
must then replace the drum unit with a new one. If the
markings do not disappear, it may be that the drum was
marked or damaged by excessive exposure to light. In this
case, replace the drum unit with a new one.
ExampleofRegularMarking
Printed pages are blurred at the Certain environmental conditions such as humidity, high
center or at either edge.
temperatures, etc. may cause this condition to occur. Make
sure the fax machine is placed on a flat, horizontal surface.
Remove the drum unit with the toner cartridge installed. Try
rocking them from side to side. You may clear a blurred page
by wiping the scanner windows with a clean soft cloth. (See
“Regular Maintenance”, “Cleaning the Printer” and “Cleaning
the Drum Unit” on pages 109–111.) If a blurred page occurs
after cleaning and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
BlurredPage
Ghost images appear on the
printed page.
Adjust the print conditions by setting the Print Density
function, page 37. Make sure that you use paper that meets the
specifications. Rough surfaces or thick media can cause a
ghost image.
GhostImages
The drum unit is a consumable item and it is necessary to replace it
periodically.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
101
Difficulties Setting UpThe Optional
Software
Problem Using the HP Pavilion PC and the“HP DEMO”
Screen Saver
If you select the “HP Demo” screen saver on your HP Pavilion PC after you
have installed the optional Multi-Function Link Pro software, the
System.ini file is overwritten and you cannot use the Brother fax machine to
print, scan, or for Remote Setup.
If you have used the HP Demo screen saver already, you must edit the
System.ini file as follows:
[boot]
;comm.drv=comm115.drv
comm.drv=brmfcomm.drv
[386Enh]
DEVICE=C:\WINDOWS\SYSTEM\Bi-Di.386
If you do not want to edit the System.ini file, please change the screen saver
to another one and Re-install Multi-Function Link Pro again.
Bi-Directional Parallel Ports (nibble and byte modes)
The fax machine supports both nibble (AT) and byte (Bi-directional) mode
parallel ports. If your PC supports byte mode, scanning and fax reception will be
at a faster speed. To verify or change the parallel port mode, please check your
system BIOS in the CMOS Setup or contact your computer manufacturer for
assistance.
Some older PC models support only nibble mode. Generally, newer models
support both nibble and byte modes.
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C H A P T E R T H I R T E E N
102
Fax Machine Connect Failure or Bi-Directional
Communication Error
Recently, some printers have included a function to show the printer status on
the PC display. Such printers use the bi-directional communication parallel
port between the printer and the PC. Our Brother printer driver also has a
bi-directional parallel port function. Since Windows® 3.1x does not support
bi-directional communication on the parallel port, each peripheral vendor has
developed and supplied a bi-directional device driver, which will be installed
into Windows® 3.1x. If you install two or more different bi-directional device
drivers into Windows®, they might conflict with each other and cause problems.
Please make sure you have installed the Brother printer driver, by executing
SETUP.EXE from your CD-ROM drive, following the instructions on the
diskette label. The bi-directional communication may be disabled when the
driver is installed from the Add menu in “Printers” of the Control Panel. Please
restart Windows®.
Remove the conflicting situation caused by one of the following printer
drivers. Review the following sections that apply to any additional printer
drivers you may have installed in your Windows® software.
Brother HL-6/6V/10h/630series/660series/960/1260/WL-660
HP LaserJet series II, IID, IIP, IIP+, III, IIID, IIIP or IV Plus
NEC SuperScript 610/660
EPSON ActionLaser 1100/1400
LexMark WinWriter 200
Brother HL-6/6V/10h/630series/660series/
960/1260/WL-660:
The Resource Manager for the Brother printer drivers may not work if the
printer drivers for the above models are installed after the installation of the
Brother printer drivers.
In this case, please install the Brother printer driver again or copy the
BI-DI.386 from the CD-ROM to the Windows/System directory.
(NOTE: BI-DI.386 on the CD-ROM is not compressed.)
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HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:
If Microsoft Windows® Printing System is used for the above models, you
must modify the “win.ini” file in the Windows® directory to turn the
printer's bi-directional function off.
We recommend that you do a back-up before you modify the WIN.INI or
SYSTEM.INI files, just in case.
Open the “win.ini” file using the “Notepad” application. Look for the
following statement in the [spooler] section.
[spooler]
QP.LPT1 = wpsljqp.dll
Then disable this function by adding a semicolon at the beginning of the
above sentence as follows:
[spooler]
;QP.LPT1 = wpsljqp.dll
Then, open the “system.ini” file using the “Notepad” application. Look for
the following statement in the [386Enh] section.
[386Enh]
device=wpsljvpd.386
:
:
WPSLPT1=1
Then disable this function by adding a semicolon at the beginning of the
above sentences as follows:
;device=wpsljvpd.386
:
:
;WPSLPT1=1
You must restart Windows® to make this modification effective.
The modification disables the printer status reporting on your PC; however,
you will be able to use the Brother printer driver with no further problems.
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C H A P T E R T H I R T E E N
104
HP LaserJet 4 Plus:
Please uninstall the Main Status windows by double clicking the Un-install
Status windows in HP LaserJet group.
NEC SuperScript 610/660:
Please remove the NEC SuperScript driver by running the NECDELET.EXE
file in Disk 1 included with NEC printers.
EPSON ActionLaser 1100 / 1400:
Please remove the EPSON Action Laser 1100/1400 driver by running the
EPDELETE.EXE file in the Windows® Printer Driver for these models.
Lexmark WinWriter 200:
You have to modify the “win.ini” and “system.ini” files in the Windows®
directory to turn off the printer's bi-directional function.
We recommend that you back up the WIN.INI and SYSTEM.INI files before
you modify them.
Open the “win.ini” file using the “Notepad” application. Look for the
following statement in the [windows] section:
[windows]
run=C:/WINDOWS/SYSTEM/WPSIOMON
Then disable this function by adding a semicolon at the beginning of the
above sentence as follows:
[windows]
;run=C:/WINDOWS/SYSTEM/WPSIOMON
Look for the following statement in the [spooler] section:
[spooler]
QP.LPT1=wpslbq.dll
Then disable this function by adding a semicolon at the beginning of the
above sentence as follows:
[spooler]
;QP.LPT1=wpslbq.dll
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105
Then, open the “system.ini” file using the “Notepad” application. Look for
the following statement in the [386Enh] section:
[386Enh]
device=wpscomd.386
device=wpsljvpd.386
:
:
WPSLPT1=1
Then disable the function by adding a semicolon at the beginning of above
sentences as follows:
[386Enh]
;device=wpscomd.386
;device=wpsljvpd.386
:
:
;WPSLPT1=1
You must restart Windows® to make these modifications effective.
The modifications disable the printer status reporting on your PC; however,
you will be able to use the Brother printer driver with no further problems.
Graphics orText is Missing When the Document is Printed
This could be caused by your Display Driver software. Contact your reseller
and inquire about the latest Display Driver software. Another solution is to
change your Windows® Setup Display selection from the current selection
to the standard VGA or SVGA selection; contact your reseller or Microsoft
Support if you need help modifying your Windows® Display selection or
installing new Display Driver software.
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C H A P T E R T H I R T E E N
106
Packing and Shipping the
Fax Machine
Whenever you transport the fax machine, use the packing materials that
came with your machine. Also, follow the steps below to pack the fax
machine or it may be damaged, which will void the fax machine’s warranty.
Remove the line cord and unplug the fax machine from the AC outlet.
Open the top cover.
1
2
3
Hold the drum unit assembly by its handles and remove it.
WARNING
Remove the drum unit and toner cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Top Cover
Drum Unit
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
107
Place the drum unit and toner cartridge assembly into the plastic bag
and seal the bag completely.
4
Plastic
Bag
Drum
Unit
Toner
Cartridge
Close the top cover. Remove the wire extension, document tray, dust
cover, paper tray and handset and pack them.
5
6
Wrap the fax machine in the plastic bag and place it in the original
carton with the original packing material.
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C H A P T E R T H I R T E E N
108
Place documents (manual and printed material) and the drum unit and
toner cartridge assembly into the original carton as shown below:
7
Close the carton and tape it shut.
8
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
109
Regular Maintenance
You can keep your fax machine in optimum condition by cleaning it on a
regular basis. It is a good idea to clean the drum unit during this routine.
Avoid using thinners or other organic solvents to clean the fax machine and
do not use water.
Cleaning the Document Scanner
Unplug the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord
first, then the telephone line.
1
Open the Control Panel cover.
2
3
4
Wipe dirt off the fax machine using a slightly damp clean cloth.
Clean the white bar and the glass cover.
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and
carefully remove dirt from the glass cover and the white bar of the
scanner.
White Bar
Control Panel
Open the Control
Panel Cover
Glass Cover
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C H A P T E R T H I R T E E N
110
Cleaning the Printer
WARNING
■
Do not use isopropyl alcohol to remove dirt from the control panel. It
may cause a crack on the panel.
■
Do not use isopropyl alcohol to clean the scanner window or the toner
sensor.
■
■
Do not touch the scanner window with your finger.
Handle the drum unit carefully as it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with
cold water.
Open the top cover.
1
2
Remove the drum unit assembly.
Toner Sensor
Electrical
Terminal
Gears
Scanner Window
Sensor Strip
WARNING
Just after you have used the fax machine, some internal parts of the machine
are extremely HOT! When you open the top cover of the fax machine,
never touch the shaded parts as shown in the diagram below.
HOT!
Inside the Fax Machine
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
111
Wipe the electric terminals with isopropyl alcohol on a cotton swab.
Wipe the gears with a clean dry cloth.
3
4
5
Gently wipe the scanner window and the toner sensor with a clean soft
dry cloth. Do NOT use isoproply alcohol to clean the scanner window
or the toner sensor.
Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of
disposable paper to avoid spilling and scattering toner.
Carefully turn the drum unit upside down.
1
2
Clean the primary corona wire inside the drum unit by gently sliding
the tab from right to left several times.
Return the tab to the home position ( mark position) before
reinstalling the drum unit.
▼
3
Home
Position
(
)
▼
Tab
Corona
Wire
CAUTION
If you do not position the tab at the home position, printed pages may have
vertical stripes.
Install the drum unit into the fax machine.
See “Replacing the Drum Unit” on pages 117–121.
4
Close the top cover.
5
6
Plug in the power cord.
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C H A P T E R T H I R T E E N
112
Replacing the Toner Cartridge
The fax machine can print approximately 2,200 pages with one toner
cartridge. When the toner cartridge is running low, the display shows
TONER LOW. The fax machine is supplied with a starter toner cartridge
that must be replaced after 1,000 pages. Actual page count will vary
depending on your average document type (i.e. standard letter, detailed
graphics).
It is a good idea to keep a new toner cartridge ready for use when you see
the TONER LOW warning.
Discard the used toner cartridge according to local regulations. If you are
not sure of them, consult Brother Customer Service. Be sure to seal the
toner cartridge tightly so toner powder does not spill out of the cartridge.
When discarding used toner cartridges, keep them separate from domestic
garbage.
It is recommended that you clean the fax machine when you replace the
toner cartridge.
Toner Empty Indicator
When the toner cartridge is running low, the display shows TONER LOW
and the Toner Empty LED on the control panel flashes on and off to indicate
the toner is low.
Display
Toner Empty LED
Fine
FAX
Photo
S.Fine
TAD
2750
PLAIN PAPER LASER FACSIMILE
FAX/TEL
Help/
Function
Hook
Set
Clear
Tel-index
01
Resolution Mode
Broadcast
ABC
DEF
High
02
03
04
The Toner Empty LED light stays on and the display shows TONER EMPTY to
indicate that the toner is empty. Once this indication appears, your fax machine
will not resume printing until you have installed a new toner cartridge.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
113
How to Replace the Toner Cartridge
WARNING
Just after you have used the fax machine, some internal parts of the fax
machine will be extremely HOT! So, never touch the shaded parts shown in
the illustration.
HOT!
Inside the Fax Machine
Open the top cover. Make sure the top cover is completely open. To
remove the drum unit, hold each side of the drum by its handles and
gently lift the drum forward toward you.
1
Top Cover
Drum Unit
Place the drum unit on a drop cloth or large piece of disposable paper to
avoid spilling and scattering the toner.
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C H A P T E R T H I R T E E N
114
Gently turn the lever on the toner cartridge forward until it stops. The
toner cartridge cannot be removed unless the shutter is completely
closed, by turning the lever fully to the front.
2
Toner
Cartridge
Drum
Unit
Remove the old toner cartridge from the drum unit by gently pulling it
out.
3
WARNING
Handle the toner cartridge carefully. If toner scatters on your hands or clothes,
immediately wipe it off or wash it with cold water.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
115
Unpack the new toner cartridge. Place the used toner cartridge into the
aluminum bag and discard it according to local regulations.
4
Old Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
WARNING
■
■
5
Wait to unpack the toner cartridge until immediately before you install it into
the fax machine. If a toner cartridge is left unpacked for a long period
of time, the toner life is shortened.
You can use only a genuine Brother toner cartridge (TN-5000PF
series), which is specially formulated to ensure top print quality. Using
another brand of toner cartridge may void your fax machine’s warranty.
Gently rock the toner cartidge from side to side five or six times.
Toner
Cartridge
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C H A P T E R T H I R T E E N
116
Slide the new toner cartridge into the opening on the right side of the
6
drum unit. To ensure that the toner cartridge and the drum unit fit
together correctly, make sure that the toner cartridge guide arrow is
exactly aligned with the guide arrow on the drum unit.
Drum
Unit
Toner
Cartridge
Gently turn the lever on the toner cartridge backward until it stops.
7
Reinstall the drum unit into the fax machine and close the top cover.
8
Top Cover
Drum Unit
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
117
Replacing the Drum Unit
The fax machine uses a drum unit to create the print images on paper. If the
screen displays CHANGE DRUM SOON, the drum unit is nearly at the end
of its life. Purchase a new drum unit to replace the current one.
Even if the display shows CHANGE DRUM SOON, you may be able to continue
to print without replacing the drum unit for a while. However, if there is a
noticeable deterioration in the output print quality even before CHANGE DRUM
SOON is shown, then the drum unit should be replaced. You should clean the fax
machine when you replace the drum unit.
WARNING
When removing the drum unit, handle carefully because it contains toner.
When you replace the drum unit, you should clean the fax machine. (See
page 111.)
The drum unit is a consumable, and it is necessary to replace it periodically.
There are many factors that determine the actual drum life, such as temperature,
humidity, type of paper and toner that you use and the number of pages per
print job, etc. The drum life is estimated at approximately 20,000 pages at
20 pages per job and 8,000 pages at 1 page per job. The actual number of
pages your drum will print may be significantly less than these estimates.
Because we have no control over the many factors that determine the actual
drum life, we cannot guarantee a minimum number of pages that will be
printed by your drum.
For best performance, use only genuine Brother toner, and the product
should be used only in a clean, dust-free environment with adequate
ventilation.
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C H A P T E R T H I R T E E N
118
WARNING
Just after you have used the fax machine, some internal parts of the machine
are extremely HOT! So please be careful.
HOT!
Inside the Fax Machine
Follow these steps to replace the drum unit:
Open the top cover.
1
2
Remove the old drum unit. Place the drum unit on a drop cloth or large
piece of disposable paper to avoid spilling and scattering the toner.
Top Cover
Drum Unit
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
119
Remove the toner cartridge from the drum unit and keep it in a safe
place. For more information, see “Replacing the Toner Cartridge” on
pages 112–116.
3
Toner
Cartridge
Toner
Cartridge
Discard the used drum unit according to local regulations. If you are not
sure of them, call your local Sanitation Department. Be sure to seal the
drum unit tightly so toner powder does not spill out of the unit. When
discarding used drum units, keep them separate from domestic garbarage.
Wait to unpack the new drum unit until immediately before installing it.
Place the old drum unit into the aluminum bag and discard it according to
local regulations.
4
Old Toner
Cartridge
New Toner
Cartridge
Aluminum
Bag
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C H A P T E R T H I R T E E N
120
Gently rock the new drum from side to side five or six times.
5
WARNING
Do NOT remove the clear plastic starter sheet!
Clear Plastic Starter Sheet
■
■
Wait to unpack the drum unit immediately before installing it into the
fax machine. If an unpacked drum unit is subjected to excessive direct
sunlight or room light, the unit may be damaged.
Handle the toner cartridge and the drum unit carefully because they
contain toner. If toner scatters and your hands or clothes get dirty,
immediately wipe or wash with cold water.
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T R O U B L E S H O O T I N G A N D M A I N T E N A N C E
121
Reinstall the toner cartridge into the new drum unit. For more
information, see “Replacing the Toner Cartridge” on pages 112–116.
6
7
Holding the new drum unit by its handles, install it. Close the top
cover.
Top Cover
Drum Unit
The fax machine will eject the clear plastic starter sheet automatically.
8
Clear Plastic Starter Sheet
WARNING
■
■
Do not touch the scanner window with your finger.
Handle the toner cartridge and drum unit carefully because they contain
toner. If toner scatters and your hands or clothes get dirty, immediately
wipe or wash it off with cold water.
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C H A P T E R T H I R T E E N
122
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice)
From within Canada:
From within Montreal:
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123
C H A P T E R F O U R T E E N
14
StandardTelephone and
FCC Notices (For 120V Models Only)
These notices are in effect on models sold and used in
the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and/or making test calls to
emergency numbers:
■
Remain on the line and briefly explain to the dispatcher the reason for
the call before hanging up.
■
Perform these activities in the off-peak hours, such as early morning or
late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC Registration
Number and Ringer Equivalence Number (REN) for this equipment.You must,
upon request, provide this information to your telephone company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premise’s wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
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C H A P T E R F O U R T E E N
124
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected to
one line should not exceed five (5). To be certain of the number of devices you
may connect to your line, as determined by the REN, you should contact your
local telephone company to determine the maximum REN for your calling area.
If your FAX 2750 or FAX 3750 damages the telephone line, the telephone
company may discontinue your service temporarily. If possible, they will notify
you in advance. If advanced notice is not practical, you will be notified as soon
as possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
If you experience trouble with your fax machine, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line until
the problem has been corrected or until you are sure that the equipment is not
malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother
Customer Service at
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice)
From within Canada:
From within Montreal:
The serial number is on the back of the unit. Please circle the model number below
and retain this Owner’s Manual with your sales receipt to serve as a permanent
record of your purchase, in the event of a theft, fire or warranty service.
MODEL NO: FAX 2750 or FAX 3750 (circle one)
SERIAL NUMBER _____________________________
NAME OF DEALER ____________________________
DATE OF PURCHASE __________________________
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I M P O R T A N T I N F O R M A T I O N
125
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result
of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
Laser Safety (For 110–120V Models Only)
This equipment is certified as a Class I laser product under the U.S. Department
of Health and Human Services (DHHS) Radiation Performance Standard
according to the Radiation Control for Health and Safety Act of 1968. This
means that the equipment does not produce hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined within
protective housings and external covers, the laser beam cannot escape from the
fax machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations for laser
products manufactured on and after August 2, 1976. Compliance is mandatory
for products marketed in the United States. One of the following labels on the
back of the printer indicates compliance with the FDA regulations and must be
attached to laser products marketed in the United States.
Manufactured
BROTHER INDUSTRIES, LTD.
15-1 Naeshiro-cho Mizuho Nagoya, 467-8561 Japan
This product complies with FDA radiation performance standards, 21 CFR
Subchapter J.
Caution
Use of controls, adjustments or performance of procedures other than those
specified in this manual may result in hazardous invisible radiation exposure.
Caution
Changes or modifications not expressly approved by Brother Industries, Ltd. may
void the user’s authority to operate the equipment.
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C H A P T E R F O U R T E E N
126
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible Party: Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: FAX 2750, FAX 3750
comply with Part 15 of the FCC Rules. Operation is subject to the following
two conditions: (1) This device may not cause harmful interference, and (2)
this device must accept any interference received, including interference
that may cause undesired operation.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
Important—About the Interface Cable
A shielded interface cable should be used in order to ensure compliance with the
limits for a Class B digital device.
Changes or modifications not expressly approved by Brother Industries, Ltd.
could void the user’s authority to operate the equipment.
Warranty
You must use the IEEE-1284 shielded cable provided by Brother Industries,
Ltd. (See “Ordering Accessories and Supplies,” p. 191)––OR––attach a free
filter core to your standard shielded printer cable. (To receive a free filter
core with instructions, call 1-888-879-3232 (USA) or 1-800-668-2768
(from within Canada) and order item number FCYL2.)
International Energy Star Compliance Statement
The purpose of the International Energy Star Program is to promote the
development and popularization of energy-efficient office equipment, which
includes computers, monitors, printers, facsimile receivers and copy machines
world-wide. As an International Energy Star partner, Brother Industries, Ltd.
has decided that this product meets the guidelines of the program.
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I M P O R T A N T I N F O R M A T I O N
127
Important Safety Instructions
Read all of these instructions.
Save them for later reference.
1
2
3
4
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
5
6
Do not place this product on an unstable cart, stand, or table. The
product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are provided
for ventilation; to ensure reliable operation of the product and to
protect it from overheating, these openings must not be blocked or
covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never
be placed near or over a radiator or heater. This product should never be
placed in a built-in wall unit or cabinet unless proper ventilation is
provided.
7
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, consult your dealer or local power company.
8
9
This product is equipped with a 3-wire grounding type plug, a plug
having a third (grounding) pin. This plug will fit into only a grounding-
type power outlet. This is a safety feature. If you are unable to insert
the plug into the outlet, contact your electrician to replace your
obsolete outlet. Do not defeat the purpose of the grounding-type plug,
by using an adapter.
Do not allow anything to rest on the power cord. Do not place this
product where people can walk on the cord.
10
11
If an extension cord is used with this product, make sure that the total
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. Also, make sure that the total of
all products plugged into the wall outlet does not exceed 15 amperes
(USA only).
Never push objects of any kind into this product through cabinet slots,
since they may touch dangerous voltage points or short out parts
resulting in the risk of fire or electric shock. Never spill liquid of any
kind on the product.
12
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C H A P T E R F O U R T E E N
128
Do not attempt to service this product yourself, as opening or removing
13
covers may expose you to dangerous voltage points and/or other risks, and
may void your warranty. Refer all servicing to a Brother Authorized Service
Center. A list of Brother Authorized Service Centers has been included for
your convenience, or you may contact the following Brother Customer
Service Numbers for your nearest Brother Authorized Service Center:
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-521-2846 (Fax-Back System)
From within Canada: 1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-800-681-9838 (Fax-Back System)
From within Montreal: 1-514-685-6464 (voice)
This product has no main ON/OFF switch. Therefore, it is very
important that you have easy access to the main plug and the main
socket to which the plug is connected, in case the main power to the
machine must be disconnected quickly.
14
15
Unplug this product from the wall outlet and refer servicing to a
Brother Authorized Service Center under the following conditions:
A
B
C
D
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment of other
controls may result in damage and will often require extensive work
by a qualified technician to restore the product to normal operation.
E
F
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating
a need for service.
To protect your product against power surges, we recommend the use of
a power protection device (Surge Protector).
16
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I M P O R T A N T I N F O R M A T I O N
129
Notice – Disclaimer of Warranties
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED,
INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES
NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK
AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY
NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS,
BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION,
AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE
THE SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN
ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE
SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION
OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES,
THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT
BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS
OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT
(INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR
OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
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C H A P T E R F O U R T E E N
130
Trademarks
The brother logo is a registered trademark of Brother Industries, Ltd.
© Copyright 1998 Brother Industries, Ltd. All rights reserved.
© Copyright 1998 Smith Micro Software, Inc. All rights reserved.
© Copyright 1998 Visioneer, Inc. All rights reserved.
Brother is a registered trademark of Brother Industries, Ltd.
Visioneer PaperPort LE is a registered trademark of Visioneer, Inc.
Windows, Microsoft and MS-DOS are registered trademarks of Microsoft in
the U.S. and other countries.
Excel and Word are trademarks of Microsoft Corp.
TextBridge is a trademark of Xerox Imaging Systems, Inc.
NetCentric and FaxStorm are registered trademarks of NetCentric
Corporation.
TrueType is a trademark of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of
Seiko Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID
are trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International
Paper.
All other terms and brand and product names mentioned in this manual
are registered trademarks of their respective companies.
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Specifications
131
C H A P T E R F I F T E E N
15
Fax Specifications
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR
14400 – 2400 bps (FAX 2750)
33600 – 2400 bps (FAX 3750)
Document Input Width
Document Input Length
5.8 inches to 8.5 inches (148 mm to 216 mm)
3.9 inches to 14.1 inches (100 mm to 360 mm)
Scanning/Printing Width
Paper Size
8.2 inches (208 mm)
Letter/Legal/A4
Multi-purpose Sheet Feeder 200 sheets (20 lbs)
Printer Type
Gray Scale
Laser Printer
64 levels
Polling Types
Contrast Control
Resolution
Standard or Sequential
Automatic/Super Light/Super Dark (manual setting)
FAX 2750:
•
•
Horizontal
Vertical
Standard, Fine, Superfine
Standard
Fine, Photo
203 dot/inch
98 dot/inch
196 dot/inch
391 dot/inch
Superfine
FAX 3750:
•
•
Horizontal
Vertical
Standard, Fine, Superfine
Standard
Fine, Photo
200 dot/inch
100 dot/inch
200 dot/inch
400 dot/inch
Superfine
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132
One Touch dial
24 stations
Speed Dial
100 stations
Automatic Redial
Speaker Type
3 times at 5 minute intervals
Monitor
Auto Answer
0, 1, 2, 3 or 4 rings
Public switched telephone network
Communication Source
Printer Specifications
(Available with Software Option)
Printer Driver
Windows® 3.1, 3.11, Windows® 95, 98, and Windows NT® Workstation
Version 4.0 drivers supporting Brother Native Compression mode and
bi-directional capability
Memory Capacity 1 MB (FAX 2750)
2 MB (FAX 3750)
Print Method
Resolution
Electrophotography by semiconductor laser beam scanning
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the normal toner usage)
Print Speed
Print Media
6 pages/minute (when loading letter size or A4 paper from the
multi-purpose sheet feeder)
Toner cartridge:
Life Expectancy: Up to 2,200 pages/new toner cartridges
Up to 1,000 pages/starter toner cartridge
(USA, Canada and some other areas only)
(when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending on the type of average print job.
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133
Drum Unit:
Life Expectancy: Up to 20,000 pages at 20 pages per job
Up to 8,000 pages at 1 page per job
There are many factors that determine the actual drum life, such as a
temperature, humidity, type of paper and toner that you use, the number of
pages per print job, etc.
Electrical and Environment
Temperature
(Allowable) 50 - 90.5° F (10 - 32.5° C)
(Storage) 38 - 104° F (3.3 - 40° C)
Warm-Up
First Print
Max. 1 minute at 73.4° F (23° C)
20 seconds (when loading Letter size paper for the
multi-purpose sheet feeder)
Power Source
120V AC 50/60Hz (Canadian Version Only)
Power Consumption
Operating (Copying); 160 W or less (25° C)
Sleep Mode: 8 W or less
Stand by:
Operating: 50 dB A or less
Stand by: 39 dB A or less
Operating: 35 to 80% (without condensation)
Storage: 20 to 80% (without condensation)
30 W or less (25° C)
Noise
Humidity
Dimensions
Weight
18.0 x 13.2 x 9.9 inches (456 x 334 x 250 mm)
18.7 lbs (8.5 kg)
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Parallel Interface Specifications
(Available with Software Option)
Interface Connector
Printer Side:
Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
2
DATA STROBE
DATA 1
DTAT 2
DATA 3
DATA 4
DATA 5
DATA 6
DATA 7
DATA 8
ACKNLG
BUSY
Input
Input
Input
Input
Input
Input
Input
Input
Input
Output
Output
Output
Output
Input
-
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
INPUT PRIME
FAULT
-
-
3
-
4
-
5
-
6
-
7
-
8
-
9
-
10
11
12
13
14
15
16
17
18
-
-
PE
-
SLCT
Input
AUTO FEED
N.C.
Output
N.C.
-
0V (S.G.)
0V (S.G.)
+5V
-
N.C.
-
-
-
N.C.
-
SLCT IN
Input
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135
A P P E N D I X
A
(Option)
Multi-Function
A
LinkPro Software
Setting Up the Fax Machine and
Computer toWorkTogether
Your fax machine and computer can work together only if you purchase the
optional Multi-Function Link Pro Software. Multi-Function Link Pro turns
your fax machine into a 5-in-1 multi-function center, by enabling you to use
it as a printer and a scanner and to use it to fax from Windows® applications
in your computer.
Multi-Function Link Pro does all this without taking over your Personal
Computer. Multi-Function Link Pro (MFL Pro) operations run in the background
of your PC memory, keeping your personal computer free for other tasks.
You can order Multi-Function Link Pro directly from Brother. The item
number is PCI-2CD. You can also purchase Brother’s bi-directional
IEEE-1284 compliant parallel cable, which is designed to comply with the
limit for a Class B digital device pursuant to Part 15 of the FCC rules. See
“Ordering Accessories and Supplies” (UG4558001), p. ii. If you prefer to
use a standard shielded printer cable, contact Brother at 1-888-879-3232
(USA) or 1-800-668-2768 (from within Canada); Brother will send you a
free filter core to attach to your printer cable.
Before you install the optional Multi-Function
Link Pro, you must read the README.WRI
file in the root directory of the CD-ROM (or
Floppy Disks) for important last-minute
installation information and troubleshooting Tips.
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136
BeforeYou Install the Optional
Multi-Function Link Pro Software
Installation instructions will be included with PCI-2CD. However, it is
important that you hook up your fax machine to your computer before you
install the software.
If You Don’t Have a CD-ROM Drive
All optional software is supplied on CD-ROM. If you need a Floppy
Diskette version, you can order it from Brother. (Only Multi-Function Link
Pro and Visioneer PaperPort™ LE are available on Floppy Disks, item
numbers PCI2D31 (for Windows® 3.1 or 3.11) and PCI2D95 (for Windows®
95, 98). If you are using Windows NT® Workstation Version 4.0, the
software is not available on Floppy Disks.) You must tell the Brother
Representative the version of Windows® you are using and your fax machine
model number. At the same time, we recommend you order the shielded
IEEE 1284 Bi-directional Cable (UG4558001). To order, call Brother at
1-888-879-3232 (USA) or 1-800-668-2768 (from within Canada).
Computer Requirements
The following are the minimum computer requirements you need to set up
and operate the fax machine as a printer. Use only a shielded interface cable
that is IEEE-1284 compliant, and that is less than 6.0 feet (1.8 meters) long.
CPU
80486/66MHz or higher (Windows® 3.1, 3.11 or 95, 98)
Pentium 75 or Higher (Windows NT® Workstation
Version 4.0)
RAM
8MB or greater for Windows® 3.1 or 3.11
8MB or greater for Windows® 95, 98 (16MB
recommended)
16MB or greater for Windows NT® Workstation
Version 4.0 (32MB recommended)
Hard Disk Drive
50MB Available Disk Space CD-ROM1
Operating System Windows® 3.1, 3.11, 95, 98 or NT® Workstation Version
4.0, with your Windows® version
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Connecting the Fax Machine
to the Computer
See
Setting Up the
Fax Machine
and Computer
to Work
When you connect the fax machine to your computer, you must either use
Brother’s bi-directional IEEE-1284 compliant parallel cable, (UG4558001)
—OR—Get the free filter core from Brother and attach it to your standard,
shielded printer cable—OR—Get the free filter core from Brother and
attach it to your standard printer cable. To order the free filter core, call
1-888-879-3232 (USA) or 1-800-668-2768 (from within Canada) and
order item number FCYL2.
Together
p. 135
Unplug the fax machine power cord from the electrical outlet before
connecting the parallel interface cable.
1
2
3
4
Make sure the computer is turned off and unplugged from the electrical
power before you connect the interface cable.
Connect the parallel interface cable to the parallel interface port of the
fax machine and secure the wire clips.
Connect the interface cable to the printer port of the computer and
secure with the two screws.
For the location of your computer’s parallel printer port, see the User’s
Guide for your computer.
Before plugging in your computer and turn it on, plug in the electrical
cord of the fax machine.
5
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138
Installing Multi-Function Link Pro
Software
IMPORTANT
To install the optional software using Windows NT® Workstation Version
4.0, you must be logged on as the Administrator. After Multi-Function Link
Pro is installed, restart Windows NT® a second time and again log in as the
Administrator, so you can complete the Remote Setup application. After you
have completed Remote Setup, log in using your normal User name.
Overview of Basic Steps
See
Installing the
Brother
Insert the Brother CD-ROM into your CD-ROM drive.
Enter the command for your version of Windows®, if needed.
Select the software option that suits your needs.
Follow the installation instructions.
1
2
3
4
Software
p. 140
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Choosing the Software to Install
Install Multi-Function Link Pro Software
If you want the complete set of software, Multi-Function Link Pro,
Visioneer PaperPort™ LE viewer, and Brother scanner driver, printer
drivers and True Type Compatible fonts, install:
■
Install Multi-Function Link Pro Software
Install NetCentric™ FaxStorm
If you want to be able to do Internet faxing from your computer anytime,
anywhere without using your fax machine, install:
■
NetCentric™ FaxStorm
Install Automatic E-Mail Printing
If you want your e-mail messages automatically to be retrieved from your
POP3 server and printed on your fax machine, install:
■
Automatic E-Mail Printing
View On-Line Documentation
The manuals for Multi-Function Link Pro Visioneer PaperPort™ LE,
Automatic E-Mail Printing, and NetCentric™ FaxStorm are in the On-Line
Documentation and Help files on the CD-ROM. See Appendixes A-D for
basic operations and quick-start procedures.
Product Support
This is a page of all Brother support numbers.
Brother Web Link
Brother Web Link visits the Internet Brother Home Page on the
World Wide Web. You can find more information about Brother products,
from product specification sheets to Frequently Asked Questions (FAQs).
You must have service with an Internet service provider.
Exit
Click Exit to exit the CD-ROM window, or click Return to return to the
previous window.
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140
Installing the Brother Software
Insert the Brother CD-ROM into your CD-ROM drive.
Enter the command for your version of Windows®, if needed.
1
2
After you insert the Brother CD-ROM, you must type the appropriate
command for your version of Windows®:
■
If you are using Windows® 3.1 or 3.11, from the Program Manager,
run: click File, then Run, then type x:SETUP.EXE. (“x” is the drive
letter for your CD-ROM drive.) This will start the Software
Installation program.
■
■
If you are using Windows® 95, 98 or Windows NT® Workstation
Version 4.0, the Software Installation program appears
automatically when you insert the Brother CD-ROM.
For Windows® 95, 98 and Windows NT® Workstation Version 4.0,
you can also click on start at the Desktop, select Run and then enter
x:/SETUP.EXE
The Brother LOGO will be displayed on the screen.
If you are using Windows NT® 3.51 or earlier, the following error message
will appear on the screen:
You are running Windows NT® 3.51 or earlier. Brother MFL Pro does not
support this version of Windows NT. YOU MUST UPGRADE TO WINDOWS
NT 4.0 AND REINSTALL MFL Pro!
If you are using Windows NT® Workstation 4.0 and you are not logged-in as
the Administrator, an error message will appear explaining the problem.
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A window appears listing the options:
For each application you install, click on that name in the Software
Installation window and follow the instructions on the screen. The last step
will be to restart Windows® and access the Software Installation window
again to install the next application.
Click on “Install Multi-Function Link Pro Software” and follow the
prompts on the screen.
3
If you are using Windows® 95, after you install the Multi-Function Link Pro
Software you may see “New Hardware Found Brother FAX XXXX” during
startup. You can select “Do not install a driver (Windows® will not prompt you
again).” and click OK, so Windows® will not display this dialog box again.
If you see the “Update Device Driver Wizard” during startup, follow the
instructions from the installer, then click Next. Click Finish when it
appears on the screen.
After you finish installing the software, you can click on “On-Line
Documentation” to access on-line documentation for Multi-Function
Link Pro, Visioneer PaperPort™ LE, Automatic E-Mail Printing and
NetCentric™ FaxStorm. The On-Line Documentation window appears:
4
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142
In the On-Line Documentation window, click on “Install Acrobat
Reader” and follow the prompts on the screen. You must install Acrobat
Reader before you can view on-line documentation.
5
Helpful Hints for Windows® 3.1, 3.11 or Windows® 95, 98
■
The installer automatically updates your SYSTEM.INI Windows® file by
adding DEVICE=bi-di.386 under the [386Enh] section. If any bi-directional
parallel communications device driver has previously been installed, it will be
deactivated by this new driver. If you want to use the driver that was previously
installed, you should first install this driver, then reinstall your previous driver.
However, reinstalling the previous driver will make the MFC driver inactive.
■
■
The installer makes the installed printer driver the Windows® default.
The installer automatically sets the printer port to the parallel interface, LPT1
(for Windows® 3.1 or 3.11) and BRMFC (for Windows® 95, 98) and BMFC
(for Windows NT® Workstation 4.0).
■
During this installation, changes have been made to the SYSTEM.INI file. It
is necessary to restart Windows® so the changes become effective and the
installed bi-directional parallel communications device driver can take effect.
IMPORTANT
Please see the README.WRI file in the root directory of the CD-ROM (or
floppy disks) for last-minute important installation and troubleshooting
information.
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Using the Multi-Function Link
Pro Software
The Brother software consists of two parts, the Multi-Function Link Pro and
Visioneer PaperPort™ LE for Brother.
This section outlines the basics of the Brother software, so you can get
started using Multi-Function Link Pro. Detailed installation and setup
instructions are in the On-Line Documentation section of the Brother
CD-ROM (or floppy disks).
Check the online README.WRI file in the
root directory of the CD-ROM for
last-minute important information and
troubleshooting tips that were not included in
the On-Line Documentation.
The Brother Resource Manager
The Brother Resource Manager application must be running for you to use
your fax machine with your Windows® computer. Multi-Function Link Pro
software and the Multi-Function Link Pro Printer Driver automatically load
the Resource Manager, as needed. The Resource Manager allows the single
bi-directional Parallel port on the fax machine to simulate a
Communications port for faxing and scanning and to simulate a Parallel
port for Windows® GDI printing.
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144
Multi-Function Link Pro
The Multi-Function Link Pro Main Menu is the application used for all fax
sending and receiving operations. It also contains an electronic Phone Book
program and a Log Manager that maintains a record of all PC fax
transactions. The Main Menu can be accessed through the Brother
Multi-Function Link Pro program group.
Visioneer PaperPort™ LE
See
Visioneer PaperPort™ LE for Brother is a document management
application. You will use PaperPort to view incoming faxes and scanned
documents and to scan paper documents into your computer. PaperPort has
a sophisticated, yet easy to use filing system that will help you organize
your documents. It allows you to combine or “stack” documents of
different formats for printing, faxing, or filing. PaperPort can be accessed
through the PaperPort program group.
On-Line
Documentation
for
Multi-Function
Link Pro
CD-ROM
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Sending a Fax fromYour PC
Sending a Quick Fax
A QuickFax is a cover page only fax with a message. This option is very
useful when you want to fax a quick, short message from your PC.
From the Main Menu, select the QuickFax
Select QuickFax from the Start pull-down menu. The QuickFax screen
button—OR—
1
will appear:
Enter the Fax number, Name, and Company information in the
appropriate fields on the screen—OR—Select the Open Phone Book…
button to choose someone from your phone book.
2
Complete the Subject and QuickFax note fields.
Click the Send Fax button.
3
4
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Sending a Fax from the Main Menu
You can send a fax from the Main Menu and attach multiple files. The
“attachments” can even be in different file formats.
From the Main Menu window, select the Send Fax
OR—Select Send Fax from the Start pull-down menu. The Send Fax
button—
1
window will appear:
Enter the Fax number, Name, and Company information in these fields
—OR—Select the Open Phone Book button to choose someone from
your phone book.
2
Complete the Subject and Cover page note fields.
3
4
Click on the Attachments… button to add any file(s) you want to fax
with it.
Click the Send Fax button.
5
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Sending a Fax from a Windows® Application
You can send a fax directly from any Windows® application using the
following steps:
Create the document in a Windows® application.
1
Select Brother MFL Pro Fax as your printer.
2
3
Select the Print command to begin the fax transmission. The Fax
Sending dialog box will appear:
Enter the name and fax number of the recipient—OR—Select the Open
Phone Book… button and choose a name. Select Close to return to the
Send Fax dialog box.
4
Select the Send cover page check box to include a cover page.
Select the Send Fax button.
5
6
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Receiving Faxes intoYour PC
See
Connecting the
Fax Machine to
the Computer
p. 137
To receive faxes into your PC through the fax machine, you must first have
connected your fax machine to your computer. Then, you can load the
Multi-Function Pro software.
Before You Begin
See
Installing the
Brother
Use the following checklists for the fax machine and PC, to make sure you
have properly set up the fax machine and PC to work together.
Software
p. 140
Checklist for MF Link Mode
To receive faxes into your computer, MF Link mode must be set to ON and
your computer must be turned on with the Multi-Function Link Pro
Software running. If your PC is turned off or Multi-Function Link Pro is
closed, incoming faxed will be printed at the MFC automatically.
Set MF Link mode to OFF if you want all incoming faxes to be printed at
the fax machine.
Function
2
0
Press
Use
,
,
.
1
2
3
4
or
to select ON (not OFF).
Set
Press
Press
.
Stop
to exit.
Checklist forYour PC
In the Main Menu, select the Setup pull-down menu.
Select Preferences...
1
2
3
4
5
6
Under Answer Mode, select Fax only.
Click the OK button.
Make sure the fax machine is connected to the parallel port of the PC.
Keep the PC and the Multi-Function Link Pro Main Menu running at all
times.
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Viewing Received Faxes
Faxes that are received into the PC will appear in the InBox of the Log Manager.
To access the Log Manager, from the Main Menu click the Log Manager
button —OR—From the Start pull-down menu, select Mail/Log.
In the Log Manager, select the Fax folder.
1
2
Then select the InBox folder. A listing of your incoming messages will
appear on the right side of the window.
Double-click on the fax you wish to view.
3
The Visioneer PaperPort™ LE viewer will run automatically and the
fax you selected from the list will be displayed.
Scanning a Document
See
Connecting the
Fax Machine to
the Computer
p. 137
The Brother Multi-Function Link Pro software includes a TWAIN compliant
scanner driver. TWAIN drivers meet the standard universal protocol for
communicating between scanners and software applications. This means
that not only can you scan images directly into the PaperPort viewer that
Brother included with your fax machine, but you can also scan images
directly into hundreds of other software applications that support TWAIN
scanning. These applications include popular programs like Adobe
Photoshop, Adobe PageMaker, CorelDraw and many more.
See
Installing
Multi-Function
Link Pro
Software
p. 138
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Accessing the Scanner
To choose the Brother Multi-Function Link Pro as your scanner driver,
select it under the Select scanner—OR—Select source option in your
software.
From the Visioneer PaperPort™ LE window, select Acquire from the File
drop-down menu, or select the Scan or Twain button. The Multi-Function
Link Pro Scanner Setup dialog box will appear:
Scanning a Document into Your PC
Insert the document(s) face down in the document feeder of the fax
machine.
1
Adjust the following settings, if needed, in the Scanner Setup window:
2
■
■
■
■
■
Resolution
Gray Scale (Black & White, Gray [Error Diffusion], True Gray)
Brightness
Contrast
Size
Select the Start button from the Scanner window.
3
When scanning is completed, the Visioneer PaperPort™ LE screen will
appear showing the image you scanned.
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Settings in the Scanner Window
Image
Resolution
Resolution: Select the scanning resolution from the Resolution drop
down list. Higher resolutions take more memory and transfer time,
but can achieve a finer scanned image.
When the setting is True Gray, 200 x 100 dpi and 200 x 400 dpi is
not available.
Gray Scale
Gray Scale: Set the image Type to Black & White for text or line art.
For photographic images, set the image type to Gray (Error Diffusion)
or True Gray.
Gray (Error Diffusion) is used for documents that contain
photographic images or graphics. (Error Diffusion is a method for
creating simulated gray images by placing black dots in a specific
matrix instead of true gray dots.)
64 True Gray mode is used for documents containing photographic
images or graphics. This mode requires the most memory and longest
transfer time.
Brightness
Brightness: Adjusting the brightness settings to obtain the best image.
The Brother Multi-Function Link Pro offers 100 brightness settings
(-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right
to lighten the image or to the left to darken the image. You can also
type a value in the box to set the settings.
If the scanned image is too light, set a lower brightness value and scan
the document again.
If the image is too dark, set a higher brightness value and scan the
document again.
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Contrast
The contrast setting is adjustable only when you have selected one of
the gray scale settings, but it is not available when Black & White is
selected as the gray Scale.
Increasing the contrast level (by dragging the slidebar to the right)
emphasizes dark and light areas of the Image, while decreasing the
contrast level (by dragging the slidebar to the left) ravels more detail
in gray areas. Instead of using the slidebar, you can type a value in
the box to set the contrast.
Custom
Size
Set the Size to one of the following:
■
■
■
■
■
■
■
■
Letter (8 1/2 x 11 in.)
A4 (210 x 297 mm.)
Legal (8 1/2 x 14 in.)
A5 (148 x 210 mm.)
B5 (182 x 257 mm.)
Executive (7 1/4 x 10 1/2 in.)
Business Card (60 x 90 mm.)
Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in.)
After you select a size, you can adjust the scanning area further by
using the left mouse button to drag the dotted outline of the scanning
area. This is useful when you want to crop an image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 x 90 mm.) size
setting and place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word
processor or other graphics application, you should try different
settings for the contrast, mode and resolution to see which settings
best suit your needs.
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PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is
only a preview of the image so you can see how it will look. The PreScan
button is used to preview an image for cropping any unwanted portions from
the image. When you are satisfied with the preview, select the Start button
in the Scanner window to scan the image.
Insert the document face down in the document feeder of your fax
machine.
1
Select the PreScan button. The entire document will be scanned into
the PC and will appear in the Scanning Area of the Scanner window:
2
To crop a portion of the document to be scanned, drag any side or
corner of the dotted outline in the Scanning Area with the left mouse
button. Adjust the dotted outline until it surrounds only the portion of
the document you wish to scan.
3
Place the document in the document feeder of the fax machine again.
4
5
Adjust the settings for Resolution, Color Type (Gray Scale),
Brightness, Contrast, and Size in the Scanner Setup window, as needed.
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Select the Start button.
6
7
This time only the selected area of the document will appear in the
Visioneer PaperPort™ LE window.
In the Visioneer PaperPort™ LE window, use the options available in
the Markups pull-down menu and the Crop option in the Options
pull-down menu to refine the image. (See the Visioneer PaperPort™ LE
chapter for details.)
Exporting an Image File
Select the Export command from the File pull-down menu in the
Visioneer PaperPort™ window. The Export ‘XXXXX’ As dialog box
will be displayed.
1
Select the drive and directory where you want to store the file.
2
3
Enter the new file name and choose the file type or select a name from
the File Name text box. (You can scroll through the Directories and File
Name listing for prompting.)
Select the OK button to save your file, or Cancel to return to the
Visioneer PaperPort™ without saving it.
4
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Special Printing Features
Windows® Printing
The dedicated printer driver and TrueType™ - compatible fonts for
Microsoft® Windows® 3.1, 3.11, 95, 98 and Windows NT® Workstation
Version 4.0 are installed automatically when you install the Multi-Function
Link Pro software option. The driver supports our unique compression
mode to enhance printing speed in Windows® applications, and allows you
to set various printer settings including economy printing mode and custom
paper size.
Bi-directional Parallel Interface
The parallel interface of the fax machine lets the printer (fax machine)
communicate back to the computer, sending information about memory and
printer setup conditions.
Enhanced Memory Management
The fax machine has its own Data Compression Technology, which
automatically compresses graphic data and downloads font data efficiently
into the printer’s (fax machine’s) memory. You can avoid memory errors
and print most full-page, 600 dpi graphic and text data, including larger
fonts, with the fax machine’s standard memory.
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Printing FromYour PC
Multi-purpose Sheet Feeder
The fax machine’s multi-purpose sheet feeder can feed plain paper,
envelopes, and organizer paper. When the fax machine receives data from
your computer, it begins the print process by loading paper from the multi-
purpose sheet feeder.
■
Select the print command from your PC.
Your PC sends a print command and data to the fax machine. The
screen displays the date and time, and RECEIVING DATA. If there are
more pages, the fax machine begins to print the next page
automatically. When the fax machine finishes printing all data, it
returns to online status.
You may select the paper source, paper size, and orientation in your
application software.
See
Acceptable
Paper
If your application software does not support your custom paper size, select the
next larger paper size. Then adjust the print area by changing the right and left
margins in your application software.
p. 16
When you use labels or transpariencies for overhead projectors, be sure to use the
manual feed slot.
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Two-Sided Printing (Manual Duplexing)
The supplied printer drivers for Windows® 3.1, 3.11, 95, 98 and Windows
NT® Workstation Version 4.0 enable manual duplex printing. (For more
information, see the Help screen for the printer driver.)
The fax machine prints all the even-numbered pages on one side of the
paper first. Then, the Windows® driver instructs you (with a pop-up
message) to reinsert the paper. Before reinserting the paper, straighten it
well, or you may get a paper jam. Very thin or very thick paper is not
recommended. If the paper “double-feeds” (sends two sheets at once), hold
the stack of paper except for the front sheet while the paper is feeding.
When you use the manual duplex function, it is possible that a paper jam
may occur or the printer quality might not be satisfactory.
Loading Envelopes in Multi-Purpose Sheet Feeder
If you load up to 10 envelopes into the multi-purpose sheet feeder, make
sure they are inserted in the direction shown below.
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Manual Feed Slot
The multi-purpose sheet feeder also has a manual feed slot on its cover. You
can load paper or envelopes one at a time into this slot. You do not have to
remove paper from the multi-purpose sheet feeder.
When you use labels or transparencies, be sure to use this slot. For
information about acceptable paper, see page 16.
Loading One Sheet of Paper
You do not have to choose manual feed in the Setup dialog box of your
printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape
(horizontal), with the side you wish to print on face down in the manual
feed slot.
Align the paper at the center of the manual feed slot, and be sure to
insert it all the way.
1
Adjust the paper guide of the manual feed slot to the width of the paper
you’re using.
2
Loading MoreThan One Sheet of Paper
Open the Setup dialog box of the Windows® printer driver and select
Manual Feed in the Paper Source section. Follow Steps 1 and 2 above
to load the first page. The fax machine starts printing automatically.
1
After the first page is printed, the dialog box appears and prompts you
to load the next page. Load a sheet and select OK to resume printing.
2
3
Repeat Steps 1, 2, and 3 until you have finished printing.
If you do not select manual paper feed, and insert a page in the manual
feed slot, the fax machine will load the first page from the manual feed
slot and subsequent pages from the multi-purpose feeder.
Paper Tray
The fax machine ejects paper with printed surfaces face down into the paper
tray at the front of the fax machine. When you use transparencies, remove
each sheet immediately after printing, to prevent a paper jam or curled
sheets.
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Simultaneous Printing/Faxing
Your fax machine can print data from your computer while sending or
receiving a fax, or while scanning information into the computer. However,
when the fax machine is copying or receiving a fax on paper, it pauses the
PC printing operation, and resumes when copying or fax receiving is
complete. Fax sending continues during PC printing.
Choosing Acceptable Paper
See
Acceptable
Paper
It is recommended that you test paper, especially special sizes and types of
paper, on the fax machine before purchasing large quantities.
Avoid feeding labels with carrier sheets exposed, or your fax machine will
be damaged.
p. 16
Avoid using coated paper, such as vinyl coated paper.
Avoid using preprinted or highly textured paper.
For optimum printing, use a recommended type of paper, especially plain paper
and transparencies. For more information on paper specifications, consult
your nearest authorized sales representative or the place where you purchased
your fax machine.
Use labels or transparencies that are designed for use in laser printers.
For the best print quality, we recommend you use long-grained paper.
If you are using special paper, and the paper has problems feeding from the
multi-purpose sheet feeder, try again using the manual feed slot.
You can use recycled paper in this fax machine.
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NetCentric Internet Fax
Internet faxing (NetCentric FaxStorm) brings together the power of the PC and
the economy of the Internet. Outgoing faxes are relayed from your desktop to a
network provider’s fax server over an IP connection. From the server, the fax job
is transmitted across the Internet using sophisticated least-cost-routing
algorithms, then delivered to a fax machine using local phone lines, or to another
computer as an e-mail attachment. Faxes can be sent to a single recipient or to
multiple recipients. NetCentric™ FaxStorm tracks your faxes to their
destinations, and informs you of their status. When servers are down due to
Internet outages, NetCentric™ FaxStorm re-routes your fax jobs and requests for
account status.
You can access incoming faxes from any web-connected desktop and even
forward them to others directly from the Inbox account.
For more information about how to use
NetCentric™ FaxStorm, see the online HELP
files after you install NetCentric™ FaxStorm on
your computer. Use the Help pull-down menu to
access HELP.
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Before You Begin
Compatible Operating Systems
NetCentric™ FaxStorm can be used with Windows® 3.1, Windows® 3.11,
Windows® 95, 98 and Windows NT® Workstation Version 4.0 operating
systems to integrate with your Internet fax account.
Your Fax Service Account
Before you can install NetCentric™ FaxStorm you must use your
established Internet Service Provider to go to http://www.faxstorm.com and
set up an account with one of the Fax Service Providers. You will be given
an Account Name and Password, which you will need when you install
NetCentric™ FaxStorm from the Brother CD-ROM.
A fax account is available to any person or company who has Internet access.
There is no charge for creating an account. You are charged only for use of
services.
A user account grants you access to many account features accessible from a web
browser. You will have your own personal accounting and management web pages
located on your local POPware server. These web pages will help you manage
your account, view your account balance, pay invoices, check on the status of
your faxes, and send faxes directly from a web form.
Receiving Faxes
The Fax Inbox receives faxes at your account on the POPserver.You can view
faxes you receive. In order to use the Fax Inbox, you must establish an Inbound
account on your primary POPserver.
If your fax account is a subaccount of a corporate account, you cannot change the
services available to your account. Contact the administrator of your corporate
account for information about changing account services.
The Inbox Detail window provides additional information on each fax job that is
sent to your Inbox. To display the Inbox Detail window, double click on a fax job
in the Inbox window.
The Inbox Detail window displays:
FaxID—Identification string set on the transmitting fax machine.
Quality—Image quality of the fax file.
Dialed#—The phone number that the sender dialed. This should be your inbound
fax number.
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File Size—Number of bytes in the fax file.
Received Time—Time at which the fax was received on the server.
Transmit Rate—Transmission speed used to transmit the file to the server.
From—Person or organization that sent the fax.
JobID—Number that uniquely identifies the fax job. The JobID is comprised of
the identification number of the server to which the fax was sent and a unique
number that identifies the fax itself.
Pages—Number of pages in the fax.
Status—Final status of the fax job, either DONE or FAILED.
Creating an Inbound Account
Log on to your account home page using a web browser or select Web from
the Utilities menu, then select Account Home Page.
1
Click the Options button on the left-hand side of your account home page.
Click the Inbox icon. The Inbox frame appears within the browser.
Choose two (2) items, one from each drop-down list:
2
3
4
■
The server where you want to receive inbound faxes on the Internet
Service Provider you use
■
The notification method you want (Notify by Email, Forward by Email,
or No Notification or Delivery)
You will be provided with the telephone number of your fax Inbox. Give this
number to people sending faxes to your fax Inbox.
Installing NetCentric™ FaxStorm
Before you begin, you must be connected to the Internet with your Browser
running and be connected to your existing web-based NetCentric™ account.
Log in to your web-based NetCentric™ account.
1
2
3
Insert the Brother CD-ROM into your computer CD-ROM drive.
Click on the NetCentric™ FaxStorm button to install the software and follow
the prompts on the screen.
If you are using a Proxy server, you must enter the server name and address on
the second page of the Account Setup Wizard. See your Account Administrator for
this information.
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Overview of Utilities
NetCentric™ FaxStorm includes the following related utilities to help you
manage your faxing activities:
Contact Manager
Use Contact Manager to organize your contacts and import database files
from existing address books.
Cover Page Builder
Cover Page Builder is your creative tool to build a personal cover page. You can
arrange fax merge fields to organize your own cover pages.
You can build a cover page by using a fax file for a backdrop that you have
created with the Print Driver. Using the Print Driver, you can convert a document
created in any Windows® application into a fax file.
Print Driver
Use Print Driver to fax from any Windows® application through your fax account.
The Print Driver also enables you to convert files to image files for use as
attachments and send them as faxes from NetCentric™ FaxStorm. Once you
convert and save a file as an attachment, it is always listed as an attachment in
your Attachment List.
Status Manager
Use Status Manager to work with your fax account and manage your incoming
and outgoing faxes.
Viewfax (A Fax FileViewing Application)
Use ViewFax to view your completed fax at any time, before, or after, you send it
from NetCentric™ FaxStorm.You can also use ViewFax to view fax files that you
receive through your fax account, and to view other image files on your system.
You can run ViewFax from Status Manager or as a separate application.
When you run ViewFax as a separate application, you can open any image file on
your hard drive. In the Viewfax window, you can save an image file on your hard
drive as an attachment, TIFF image, or cover page.
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Accessing NetCentric™ FaxStorm
Select the NetCentric program group, then select FaxStorm. The NetCentric
FaxStorm window appears:
Sending Faxes
You can send a fax directly from the NetCentric™ FaxStorm, or use the Print
Driver to send a fax from any Windows® application or as e-mail.
The Send Fax dialog box has three tabs: General tab, Attachments tab and
Options/Sender tab.
To access the Send Fax Window in the NetCentric™ FaxStorm window,
select Send Fax from the Fax menu—OR—Click the Send Fax button.
The Send Fax window appears:
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General Tab
In the General tab you can address a fax to one or more recipients, choose a
cover page, and determine the method for sending the fax. The only information
required to address a fax is the destination fax number. However, to send a fax,
you must send either a cover page or an attachment to the fax.
Addressing a Fax
To address a fax, complete the contact information on the left side of the screen.
If you make a mistake, you can delete all the contact information by pressing the
Clear button.
To address the fax, enter the recipient information in the address fields
—OR—Select a recipient from your contact database
—OR—Click the Group button to broadcast to multiple recipients.
Adding Contacts One at aTime
■
Enter the recipient’s information in the First Name, Last Name, or Company
Name fields. The Contact Manager will search for the contact and fill in
the rest of the recipient’s information—OR—If the recipient is not in
its database, then enter the information.
■
If you do not want to save this recipient in your contact database, click
the Add to List > button. The recipient’s name appears in the Recipient
List box. (To delete a recipient from the list, click the Remove button.)
You can broadcast a fax to multiple recipients by adding them to the Recipient
List.You can add multiple recipients to your recipient list in one of two ways:
■
■
Add each recipient manually (by name or company)
Add groups from your Contact Manager database
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Selecting a Group (or a Contact from a Group)
Click the Group button to display groups and contacts within the Groups.
Click a group name to select it.
1
2
3
Click the Add Group button to add that group to the Recipient List
—OR—To add a single contact within the group, click the contact name, then
click the Add Contact button.
To view the details about a recipient, select the recipient from the Recipient
List. Then click the Detail button.
4
5
Use the Send As drop down list to choose how faxes are sent to a group or to
a contact.
■
Selecting Fax sends the selected file to the fax number shown in
the Fax # field. For convenience, you can use the country code
lookup.
■
Selecting E-mail sends the file to the e-mail address shown in the
E-mail field.
Saving a New Contact from the Fax Send Window
After entering the recipient information for the fax, you can add the entry to your
Contact Manager database:
Click on the New Contact button.
1
The New Contact window appears:
In the New Contact window, click the group in which you wish to place
the contact.
2
3
To add more information about the new contact, click the Edit button to
go to the Contact Detail window—OR—To save the new contact
without opening the Contact Detail window, click the OK button in the
New Contact window.
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Specifying a Cover Page
Click the Cover Page check box to select the default cover page—OR—
Change your cover page by clicking on the ... button to open the Cover Page
window.
1
Click the browse button in the Send Fax window.
Select the name of the cover page in the cover page window.
Select the default checkbox.
2
3
4
5
Click OK to close the window.
About Sending a Fax as E-mail
You can send fax files and attachments to a recipient’s e-mail address rather
than to a fax number. When fax files are sent by e-mail, they arrive as TIFF
file attachments to the e-mail message. The recipient can then view the
TIFF files with an e-mail utility or an external image viewing application.
The e-mail message to which the TIFF files are attached includes a URL to
a web page that instructs the recipient how to configure the e-mail
application to view the TIFF file attachments.
Most of the steps for sending fax files to an e-mail address are the same as for
sending fax files to a fax number. The main difference is that you choose E-mail
from the Send As options. You must specify a valid e-mail address for the
recipient. Fax files that you have sent to an e-mail address appear in Status
Manager as job type E-mail.
If you are sending a fax to more than one recipient, choose E-mail from the Send
As options. The application sends the selected files to the e-mail address of each
person in the recipient list. If you have not provided an e-mail address for a
recipient, the fax job to that recipient is not sent.
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Attachments Tab
Use the Attachments tab to attach documents to your fax from your hard drive or
from your Attachments list. Attachments must be image files, which you create
from any Windows® application with the Print Driver. Attachments can be files
with the following extensions: TIFF, ASCII, BMP, JPEG, GIF, PCX, ICON, PDF,
and PSD.
Select the Attachments tab from the Send Fax window.
1
2
The Attachments window appears, and displays the files that are available:
To place an Attachment in the selected window, click the name the
Attachment, then click the Add button—OR—To select an attachment from
your hard drive that is not in your Attachment List, click Browse to locate the
file.
3
Attachments you add from your hard drive in the Send Fax window are included
only for that particular fax.
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Options/Sender Tab
Use the Options/Sender tab to specify the billing code, resolution, request e-mail
notification, when to send the fax and a change to the sender information.
To set the defaults of all your faxes, click the Set Defaults button in the lower
left-hand corner. Options modified in the Send Fax window apply to this fax only
and appear on the cover sheet of your fax.
Sending a Fax from Other Windows® Applications
When you install the Print Driver (included with NetCentric™ FaxStorm) onto
your computer, it will be available in your list of printers to use for faxing from
any Windows® application.
If You Are Using Windows® 95, 98
Open the document you wish to fax.
1
2
3
4
Select Print from the File menu.
Select NetCentric™ FaxStorm from the list of printers.
Click Properties (or click the button that displays the properties of the printer
in the application you are using).
Select Print to Fax and click OK to close the Properties dialog box.
5
The Print Driver saves these properties until you change them again.
If you are printing to a file rather than faxing, open the Properties dialog box
to select Print2File.
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Click OK to print the document.
The Send Fax dialog box appears.
6
7
Enter the recipient’s fax number, and select a cover page and any
options, if desired.
If You Are Using Windows NT® Workstation Version 4.0
In your Windows® application, open the document you wish to convert.
1
Select Print from the File menu.
2
3
In the Print dialog window, select NetCentric™ FaxStorm from your list of
printers.
Click Properties (or click the button that displays the properties of the printer
in the application you are using).
4
Select the Document tab and click the Print2File radio button.
5
6
Select the File Options tab and click the Manual, prompt each time for
file name radio button.
Click the Programs tab and click the Run program after creating an
image file radio button.
7
The Program Exec text box should contain the path to the quickfax
executable. If the text box is empty, enter the path to the quickfax executable.
It is located in the bin directory beneath the directory in which you installed
the application.
Click OK to close the Properties dialog box.
Click OK on the Print dialog box.
8
9
The file is now converted to a FAX file and the Send Fax application is
launched, allowing you to fax the document you have converted.
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Setting Up Contacts in the Contact Manager
In addition to saving recipient information when you address a fax in the
Send Fax window, you can add contacts manually in the Contact Manager
window. When adding a contact, you are creating an entry in an existing
group in your Contact Manager database. You can add the contact to a
subgroup that you have already created. However, if you do not select a
group, then your contact is added to the top-level group All. After you have
added a contact to Contact Manager, you can add or move it to different
groups.
You can create more than one address for each person, and the Contact
Manager treats each address as a separate entry in its database, even
allowing you to place them in separate recipient groups. Each address can
be viewed and edited in that contact’s Contact Detail Window.
You can add, arrange, and delete contacts and groups of contacts. To view the
contacts within each group, select the folder of that group. You can navigate
through a group using alphabetic tabs. To view details of a contact, double-click
on the name of the contact.
To add a New Contact to the All Group:
In the NetCentric FaxStorm window, Select New Contact from the Contact
menu. The Contact Detail window appears:
1
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Enter additional information about the contact in the Contact Detail
window.
2
3
Click the OK button to save the new contact. The Contact Manager
window appears, listing the new contact in the All group:
You can move the new contact to another group by selecting it and dragging
it into that folder.
Close the Contact Manager window to return to the NetCentric
FaxStorm window.
4
To add a New Contact to Another Group:
In the NetCentric FaxStorm window, click on the Contacts button—OR—
Select Contact Manager from the Contact menu. The Contact Manager
window appears.
1
Click the folder where you want to place the new contact and click the New
Contact button. The Contact Detail window appears.
2
Enter the information about the contact in the Contact Detail window.
3
4
Click the OK button to save the new contact. The Contact Manager
window appears, listing the new contact in the group you selected.
Close the Contact Manager window to return to the NetCentric FaxStorm
window.
5
Changing Contact Detail
Each contact has one Contact Detail window for all addresses, or locations, of that
particular contact, even if the locations appear in different groups within the
Contact Manager.
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To edit the information of an existing contact, open the Contact Detail
window for that contact:
In the Contact Manager window, double-click on the contact
—OR—
1
Select the contact in the Contact Manager window and select Edit/View from
the Contact menu, or click the Edit/View button.
When the Contact Detail window appears, enter the additional information
and changes, as needed. If you are ready to accept your changes, skip to
Step 5.
2
3
To add another location for this contact, select the Add... button. The Add
Location window will appear:
Enter the name of the new location and click the OK button. The Contact
Detail window reappears and you will be prompted to enter the new location
information.
4
When you are ready to accept the information in the Contact Detail window,
click the OK button to save your changes.
5
6
When the Contact Manager window re-appears, close it.
Setting Up Multiple Addresses
The Contact Detail window has three tabs: General, Notes and User Fields.
The General tab of the Contact Detail window has a separate sub-tab for each
address or location. On the General tab you can modify the contact information,
add and delete addresses, launch a web browser to view that contact’s URL,
specify the contact’s default medium for file delivery (either fax or e-mail) and go
to the Country Lookup utility to look up country codes. See the online Help for
more information.
On the Notes tab, you can enter personal notes to the contact’s record.
On the User Fields tab, you can define user fields for adding additional
information about the contact.
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Moving or Copying a Contact to Another Group
In the Contact Manager window, you can move a contact from one group to
another, or copy a contact from one group into another group.
■
■
To move a contact from one group to another, select a contact and drag
it into the destination group. A dialog box asks you to confirm the move.
To copy a contact from one group to another, press the Control key,
select a contact, and drag it into the destination group. A dialog box
asks you to confirm the copy.
Creating a Group for Broadcasting
You can create groups in the Contact Manager so you can quickly address a fax to
all the recipients in that group. If you create a new group without initially opening
the Contact Manager window, then the top-level group All is selected by default.
To set up a group to broadcast to multiple recipients:
In the Contact Manager window, select the group folder under which you
wish to assign the new group.
1
Select New Group from the Contact menu—OR—Click on the New Group
button in the Contact Manager window. The New Group window appears:
2
Enter a name (up to 25 characters) for the new group.
3
4
Click the OK button.
Managing Your Faxes in the Status Manager
The Status Manager connects to your account, retrieves your sent and received
faxes and displays their status.You can open the Status Manager to check your
faxes, or you can set the Status Manager’s options so that Status Manager checks
the status at an interval you choose.
The Outbox lists the faxes you have sent from your faxing account. Each fax is
identified by the type (fax or broadcast), recipient name, subject, status, recipient
phone number and fax number, creation time, and speed of transmission.
Faxes that were not sent from NetCentric™ FaxStorm are shown with an
asterisk in the first column. Fax status might be stopped, completed,
processing, queued, failed, scheduled, or sending to server.
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You can delete, move, sort, and manipulate the records of your faxes in the
Status Manager after they have been sent. You can move a fax to the History
tab by clicking the Delete button and selecting that option.
Accessing the Status Manager
■
Click the Status button—OR—select Status from the Fax menu—OR—
Select Status Manager from the Utilities menu.
You will be prompted to enter your account name and password. The
Status Manager window appears:
Checking the Status of Sent Faxes (Outbox)
Click the Outbox tab at the bottom left-hand side of the Status Manager
window.
1
2
3
Double-click the fax to view the Inbox Detail window for status
information.
Click on a fax to select it, and click the View button to view the file. To
delete a fax, click the Delete button.
Viewing FaxesYou Received (Inbox)
Click the Inbox tab at the bottom left-hand side of the Status Manager
window. FaxStorm downloads all faxes that have been sent to your Inbox.
1
Click on a fax to select it, and click the View button to view the file.
2
3
Double-click the fax to view the Inbox Detail window for status
information. To delete a fax, click the Delete button.
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Managing Faxes from Your Account Page
Your Fax Service Provider Account is a directory on the POPserver to which
you were assigned when you created your account.
Accessing Your Account Page
You can access your account through a web browser home page using a URL
similar to http://www.server.net/~accountID/ where www.server.net is your
primary POPserver, and accountID/ is your account name or account ID
—OR—
You can access your account directly from NetCentric™ FaxStorm by selecting
Account Home Page from the Utilities menu. Each time you connect to your
account home page, you must enter the account name and password.
Viewing Received Faxes in Your Account Page Inbox
Faxes that are sent to your fax Inbox can be viewed from your account home
page, as well as from NetCentric™ FaxStorm. See online HELP if you need more
information.
Log on to your account home page using a web browser, or select Web from
the Utilities menu, then select Account Home Page.
1
2
3
Click the Faxes link on the left side of your account home page. The Faxes
frame appears within the browser.
Click the Inbox hypertext link.Your Account Page Inbox will be displayed,
listing your received faxes.
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A P P E N D I X
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178
Checking Sent Faxes in Your Account Page Outbox
You can check the faxes you sent from your account home page, as well as from
NetCentric™ FaxStorm.
Log on to your account home page using a web browser, or select Web from
the Utilities menu, then select Account Home Page.
1
2
3
Click the Faxes link on the left side of your account home page. The Faxes
frame appears within the browser.
Click the Outbox hypertext link.Your Account Page Outbox will be
displayed, listing your received faxes:
Customer Support
You can select Web Problem Reports from the Utilities menu of the
NetCentric™ FaxStorm window. Your web browser will open the problem
report page of NetCentric Corporation. Use this to send your problem
directly to Customer Support at NetCentric Corporation, or
Contact NetCentric Corporation at
17 Monsignor O’Brien Highway
Cambridge, MA, USA 02141
1 (617) 720-5200 EXT. 150 (voice) 9 a.m. to 6 p.m., EST,
Monday through Friday
1 (617) 720-5201 (fax)
E-mail: [email protected]
24 hours a day 7 days a week
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179
A P P E N D I X
D
( )
Option
Automatic
D
-
E MailPrinting
Automatic E-Mail Printing
(ForWindows® 95, 98 Only)
The Brother Automatic E-Mail Printing software is a utility program that reads
your E-mail messages from a specified POP3 server and automatically
prints to a printer.
Please read this section before using the
software and check the online README.WRI
file in the root directory of the CD-ROM 1 for
last-minute important information and
troubleshooting tips that were not included in
the On-Line Documentation.
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A P P E N D I X
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Main Features
■
You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, do not
support.
■
Automatic E-Mail Printing can be configured for a multiple-user account:
In Brother Automatic E-Mail Printing you can set more than one e-mail
account on a single PC so you can print e-mail in each account
automatically.
■
■
Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time by searching for
a specified character string in the mail header. It allows you to see the
sender, subject and relevant part of the mail content.
Automatic E-Mail Printing is for Windows® 95, 98 Only
Automatic E-Mail Printing is a 32-bit software application. It cannot run on
Windows® 3.1 or 3.11, even if Win32 is installed on your computer.
You Cannot Use a 16-bitTCP/IP Stack
To run Automatic E-Mail Printing, you MUST have a 32-bit TCP/IP stack.
Windows® 95, 98 provides built-in 32-bit TCP/IP stacks that you can set up.
IfYou are Using Korean Windows® 95, 98
If you are using Korean Windows® 95, 98, you must choose English in the
Language menu of the installer.
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( O P T I O N ) A U T O M A T I C E - M A I L P R I N T I N G
181
Setting Up Automatic E-Mail Printing
To access the Properties of Brother window and set up your options:
From the Automatic E-Mail Printing window, select Properties from the Mail
pull down menu.
1
The User Settings window will appear.
Select the User you want to set up and click the Properties button.
The Properties of Brother window will appear:
2
Setting Up the Server
In the Server tab of the Properties of Brother window, you must enter your
POP3 Server, POP3 Port, POP3 Account name, and Password. Check the
Delete Function and Print Function options as desired.
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182
Setting the Check Time
In the Check tab of the Properties of Brother window, you can set up
Automatic E-Mail Printing to check for new mail at specified
intervals—OR—at a specified time—OR—every time you click the New
Mail icon. Check the Display mail log checkbox if you want your log to
show all new mail.
Continue to set up the Page Setup, Print, Filter, Correction and Others
(applications where you want to be able to view new e-mail messages) as
needed. Please see Online Documentation and Help files on the CD-ROM1
if you need more detailed information.
Using Automatic E-Mail Printing
In the Automatic E-Mail Printing window, click the icon buttons for the
following options: New Mail, Print, View, Delete, Properties, Hide your log
information and Add to Task Tray.
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( O P T I O N ) A U T O M A T I C E - M A I L P R I N T I N G
183
Uninstalling Automatic E-Mail Printing from
Windows® 95, 98
You can delete the Automatic E-Mail Printing software, using the
Add/Remove Program in Windows® 95, 98.
If the Uninstall Program Displays an Error Message
When you install the Automatic E-Mail Printing software and create a user, a
directory name is created for that user. The uninstall utility program has no
knowledge of this user directory. So, when you run the uninstall utility program
to remove the Automatic E-Mail Printing software, the uninstall program displays
an error message. To resolve this difficulty, delete the “inetprn” directory and any
sub-directories that the Automatic E-Mail Printing software created on your hard
disc drive.
To Access the Add/Remove Programs PropertiesWindow:
Close the Automatic E-Mail Printing application.
Click the Start button in the Taskbar.
Select Settings, then Control Panel.
1
2
3
The Control Panel window appears.
Double-click the Add/Remove Program icon in this window to run the Add/
Remove Programs Properties utility program.
4
5
In the Install/Uninstall tab, select Automatic E-Mail Printing from the
list of programs.
Click the Add/Remove button.
6
7
Then follow the prompts on your computer screen.
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A P P E N D I X
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184
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G L O S S A R Y
185
Glossary
Activity Report Lists information about the last 50 incoming and outgoing
faxes. TX means Transmit. RX means Receive.
ADF (Automatic Document Feeder) Refers to the number of pages that
can be placed in the document feeder and fed one at a time automatically.
All Dial List A listing of names and numbers stored in One Touch and Speed
Dial memory, in numerical order.
Automatic E-Mail Printing Software application that automatically prints
incoming E-Mail messages. (Included with the optional Multi-Function
Link Pro software.)
automatic fax transmission Sending a fax without picking up the handset
or pressing Hook.
Automatic Redial A feature that enables your fax machine to redial the last
fax number if the original fax did not go through because the line was busy
or there was no answer.
Backup Print Sets your fax machine to print a copy of faxes that are received
and stored in memory.
beeper The sound the keys make when they are pressed, an error occurs, or a
document has been received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an
error.
Broadcasting The ability to send the same fax message to more than one
location.
Call Back Message Allows you to send a fax and then leave a message for
the other party to call you back.
Call Reservation Allows you to send a fax and then at the end of
transmission, you can talk with the other party.
Caller ID A service purchased from the Telephone Company that lets you see
the number (or name) of the party calling you.
Call Waiting Caller ID (For FAX 2750 only) If you subscribe to this
service from the Telephone Company, your fax machine will show the
Caller ID of a second call while you are on the telephone. You can switch
back and forth between two calls.
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Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic
transmission to tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or
receiving, usually caused by line noise or static.
Coding Method Method of coding the information contained in a document.
All fax machines must use a minimum standard of Modified Huffman
(MH). Your fax machine is capable of greater compression methods,
Modified Read (MR) and Modified Modified Read (MMR), if the receiving
machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with
another. Compatibility is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening
dark documents or darkening light documents.
Cover Page Prints a page at the other party’s machine that contains the
sender and recipient’s name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end with
pre-programmed information from memory or you can print a sample cover
page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed
faxes will be sent on a first come first served basis.
Distinctive Ring A service purchased from the Telephone Company that
provides another phone number on an existing phone line. The Brother fax
machine uses the new number to simulate a dedicated fax line.
drum unit A printing device for your fax machine .
Dual Access Your fax machine can scan outgoing faxes or scheduled jobs
into memory at the same time it is sending a fax or receiving or printing an
incoming fax.
Easy Receive Enables your fax machine to respond to CNG tones if you
interrupt a fax call by answering.
ECM (Error Correction Mode) Detects errors during fax transmission and
resends the page(s) of the document that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted
from the fax machine’s memory, eliminating the need for making up cover
pages manually.
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Extension Phone A telephone on the fax number that is plugged into a
separate wall jack.
External Phone A TAD (telephone answering device) or telephone that is
plugged into the EXT jack of your fax machine.
F/T Ring Time The length of time the fax machine rings (when the answer
mode setting is FAX/TEL) to notify you to pick up a voice call that it
answered.
Fax Forwarding Sends a fax received into memory to another
preprogrammed fax number.
Fax Storage Your fax machine can store faxes in memory for remote
retrieval.
FAX/TEL You can receive faxes and telephone calls. Do not use this mode if
you are using a telephone answering device (TAD).
fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs.
Function Mode The programming mode for changing the settings of your
fax machine.
gray scale The shades of gray available for copying and faxing photographs.
group number A combination of One Touch and/or Speed Dial numbers that
are stored on a One Touch key for Broadcasting.
Interrupt Temporarily puts a waiting job on hold while you perform another
operation.
interval The preprogrammed time period between automatically printed
Activity Reports. You can print Activity Reports on demand without
interrupting this cycle.
LCD (liquid crystal display) The display screen on the fax machine that
shows interactive messages during On-Screen Programming and defaults to
the date and time when the machine is idle.
Hook
manual fax When you press
—OR—lift the handset so you can hear the
receiving fax machine answer before you press Start to begin transmission.
Memory Status Report Shows how much memory is being used, how much
is left, and the type of messages in memory.
memory usage Instructs the fax machine how to allocate the memory.
Multi-Function Link Pro Turns your fax machine into a printer and scanner
and enables PC faxing using the fax machine. (Optional Brother software
application)
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G L O S S A R Y
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NetCentric™ FaxStorm Software application Brings together the power
of the Internet and the reliability of Fax using Internet Faxing from your
desktop. (Included with the optional Multi-Function Link Pro Software.)
One Touch Keys on the fax machine control panel where you can store
numbers for easy dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the fax machine’s memory
when the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to accommodate
noise and static on overseas phone lines.
Paging This feature enables your fax unit to call your pager when a fax
message is received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored
on One Touch and Speed Dial numbers.
Photo mode A resolution setting that uses varying shades of gray for the best
representation of photographs.
polling The process of a fax machine calling another fax machine to retrieve
waiting fax messages.
printer alarm Audible alarm when the printer is not able to print.
print reduction Reduces the size of incoming faxes.
Pulse A form of dialing on a telephone line.
Remaining Jobs You can check which jobs are waiting in memory and
cancel jobs individually.
remote access The ability to access your fax machine remotely from a touch
tone phone.
remote activation allows you to transfer a fax call, answered at an extension
phone, to the fax machine.
remote access code The four-digit code that allows you to call and access
your fax machine from a remote location.
resolution The number of vertical and horizontal lines per inch. See:
Standard, Super Fine, Fine and Photo.
Ring Delay The number of rings before your fax machine answers an
incoming call.
Ring Volume Volume setting for the fax machine’s ring.
Rotary A form of dialing on a telephone line.
scanning The process of sending an electronic image of an original paper
document into your computer. (Available with software option)
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G L O S S A R Y
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Hook
Speaker Volume You can set the volume when your fax machine is on
.
Speed Dial A preprogrammed number for easy dialing. You must press the
Speed dial button and then two digit code to start the dialing process.
Standard resolution 98 x 203 dpi. It is used for regular size text and
quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It
includes the sender’s name and fax number.
Super fine resolution 392 x 203 dpi. Best for very small print and line art.
Tel Index An electronic, alphabetical listing of stored One Touch, Speed Dial
and Group numbers.
Temporary Setting You can select certain options for each fax transmission
without changing the default settings.
Tone A form of dialing on the telephone line used for Touch Tone telephones.
toner cartridge An accessory that holds toner for the drum unit on Brother
laser models.
Toner Save A process that causes less toner to be affixed to the page to
extend the life of the toner cartridge. This will make the print on received
documents significantly lighter.
transmission The process of sending documents over the phone lines from
your fax machine to the receiving fax machine.
User Option List A printed report that shows the current settings of your
fax machine.
Visioneer PaperPort™ LE for Brother A document management
application that enables you to view incoming faxes and scanned
documents. (Included with the optional Multi-Function Link Pro software.)
Xmit Report (Transmission Report) A listing of each transmission,
showing caller ID, date, time, and number of pages.
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191
Index
A
Access Codes ................................................... 69
Activity Report .......................................... 79, 80
All Dial List ..................................................... 79
Alternating Displays ........................................ 24
Answer Mode ............................................ 21, 33
Assembly ......................................................... 10
Automatic Document Feeder (ADF) ............... 47
Automatic Transmission .................................. 48
CHECK PAPER SIZE ..................................... 90
Cleaning......................................... 109, 110, 111
Connecting................................... 12, 13, 17, 137
Contrast............................................................ 55
Control Panel ................................................. 4, 5
COOLING DOWN .......................................... 90
Copy .............................................. 24, 81, 82, 83
Corrections ...................................................... 30
COVER OPEN ................................................ 91
Cover Page ......................... 28, 30, 51, 52, 53, 54
Credit Card Number ........................................ 69
Custom Telephone Features............................. 22
Customer Service............................................. 89
B
Beeper .............................................................. 31
Bi-directional Parallel Cable ......................... 137
Bi-directional Parallel Interface..................... 155
Broadcasting .................................. 59, 60, 65, 66
Brother Bulletin Board .................................... 89
Brother Customer Service .............................. i, 8
Brother Drivers ...................................... 138–144
Brother Fax-Back System.......................... 63, 89
Brother on the World Wide Web ................... i, 89
Brother Resource Manager ............................ 143
D
Date and Time............................................ 27, 28
Delayed Fax ............................................... 58, 62
Delayed Timer ................................................. 32
Delayed Transmission ..................................... 58
Dialing Mode ................................................... 27
Difficulties ............................................... 95–100
Distinctive Ringing .................................... 43, 44
DOCUMENT JAM.................................... 91, 93
Document Size and Resolution ....................... 47
Documents ................................................. 47, 55
Double Ringing ............................................... 34
Drum Unit.......................... 10, 11, 111, 117–121
Dual Access ..................................................... 49
Duplex Printing ............................................. 157
C
Call Back Message .................................... 30, 57
CALL PICKUP ............................................... 45
Call Reservation .............................................. 57
Call Waiting Caller ID ............................... 46, 96
Caller ID .............................................. 45, 46, 96
Canceling a Scheduled Job .............................. 42
CHANGE DRUM SOON................................ 90
CHECK PAPER .............................................. 90
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E
H
Easy Receive.................................................... 35
ECM (Error Correction Mode) .......................... 3
Energy Star Compliance ................................ 126
Enhanced Memory Management................... 155
Entering Text ................................................... 29
Erasing Messages ............................................ 75
Error Messages ................................................ 90
Extension Cord .............................................. 127
Extension Telephone............................ 34, 35, 38
External Telephone .......................................... 19
External Telephone Answering Device
Handset Volume ............................................... 31
HELP ........................................................... 1, 23
Hold ................................................................. 69
Hook ............................................................ 5, 31
I
Inserting Spaces ............................................... 29
Installation ....................................................... 86
Installing Multi-Function Link Pro
Software ............................................. 138–142
Interrupting ...................................................... 62
(TAD) ........................................................... 17
External Two-Line Telephone ......................... 20
J
Jacks .......................................................... 19, 20
Jam................................................................... 48
F
Factory Default Settings ............................ 24–26
FAX/TEL Mode............................... 3, 34, 39, 43
F/T (FAX/TEL) Ring Time ................. 34, 35, 39
FAQ’s (Frequently Asked Questions) ............ 139
Fax Forwarding.................................... 71, 73, 77
Fax Receive Code ............................................ 18
Fax Redial........................................................ 49
Fax Storage ...................................................... 73
Fax Tones and Handshake ................................. 2
Fax-Back System ....................................... 63, 89
FCC Notices .......................................... 123, 124
Fine Resolution................................................ 55
Function Mode................................................. 23
Function Selection Table ................................. 24
L
Loading Paper...................... 14, 15, 98, 157, 158
M
MACHINE ERROR ........................................ 91
Manual Dialing ................................................ 67
Manual Feed .................................................. 158
Manual Mode................................................... 44
Manual Transmission....................................... 48
Memory Board........................................... 85–87
MEMORY FULL ...................................... 82, 91
Memory Storage .............................................. 32
Multi-Line Connections................................... 21
Multi-purpose Sheet Feeder ........ 14, 15, 94, 157
Multiple Resolution ......................................... 60
G
Gray Scale ..................................................... 131
Groups for Broadcasting............................ 65, 66
N
NetCentric FaxStorm ..................................... 163
NO RESPONSE/BUSY................................... 92
NOT REGISTERED........................................ 92
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O
R
OGM (Outgoing Message) .............................. 18
On-Screen Programming ................................. 23
One Touch Key ................................................ 68
One Touch List ................................................ 79
One-Touch Dialing .............................. 48, 63–69
Optional Memory ...................................... 85–87
OUT OF AREA ............................................... 45
Overseas Mode ................................................ 56
Redial......................................................... 49, 62
Reduction................................................... 36, 37
Remote Access Code ................................. 73, 74
Remote Code ................................................... 39
Remote Commands ......................................... 75
Remote Retrieval ............................................. 74
Reports............................................................. 79
Resolution ............................................ 48, 55, 60
Resource Manager ......................................... 143
Ring Delay ................................................. 18, 34
Ring Volume .................................................... 31
Roll Over Phone Lines .................................... 19
P
Packing List ....................................................... 8
Paging .................................................. 71, 72, 73
Paging Number ................................................ 72
Paper .................................................. 16, 17, 157
Paper Size .................................................. 36, 37
Paper Tray...................................................... 158
Paper Type ................................................. 16, 17
Parallel Interface ............................................ 134
Pause .................................................... 63, 64, 69
PBXs ................................................................ 21
Photo Resolution ............................................. 55
PIN................................................................... 72
Polling.................................................. 40, 41, 61
Polling Transmit .............................................. 61
Power ......................... 9, 12, 27, 32, 64, 127, 128
PRINTER JAM.................................... 92, 93, 98
Printing .................................. 54, 66, 79, 80, 157
Printing/Fax ................................................... 159
PRIVATE CALL .............................................. 45
Product Support ............................................. 139
S
Safety Instructions ......................................... 127
Scrolling in Function Mode ............................. 23
Sequential Polling............................................ 41
SET CARTRIDGE .......................................... 92
Setting Up .......................................................... 7
Sleep Mode ...................................................... 32
Speaker Volume ............................................... 31
Special Characters ........................................... 30
Specifications................................................. 131
Speed Dial ..................................... 64–66, 68, 79
Speed Dialing .................................................. 68
Standard Resolution......................................... 55
Station ID............................. 2, 28, 29, 30, 52, 57
Super Fine Resolution ..................................... 55
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T
U
Telephone Answer Code ............................ 38, 39
Telephone Answering Device
User Settings.................................................... 79
V
(TAD) ..................................... 3, 17, 18, 20, 21
Telephone Index ........................................ 70, 79
Telephone Wall Outlets.................................... 20
Test Sheet Procedure ......................................... 2
Timer ............................................................... 32
Tone/Pulse ................................................. 27, 70
TONER EMPTY ............................................. 92
TONER LOW .................................................. 92
Transmission Verification Report .................... 79
Troubleshooting ............................................... 89
Two-Line Phone System.................................. 19
Two-Line Telephone Answering Device
Visioneer PaperPort ............................... 143–155
Volume............................................................. 31
W
Warranties-Notice of Disclaimer ................... 129
Windows NT® Workstation
Version 4.0 ................................. 136, 140–142
Windows® 3.1 or 3.11 .................... 136, 140–142
Windows® 95, 98 ........................... 136, 140–142
World Wide Web ................................... i, 89, 139
(TAD) ..................................................... 20, 21
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BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BOULEVARD
P.O. BOX 6911
BRIDGEWATER, NJ 08807–0911 USA
BROTHER INTERNATIONAL CORPORATION
(CANADA) LTD.
1 RUE HÔTEL DE VILLE,
DOLLARD-DES-ORMEAUX, QC, CANADA H9B
3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your fax machine may not be compatible with the
power available in foreign countries. Using USA or CANADA models overseas is at your
own risk and will void your warranty.
* Manufactured by Brother Industries Ltd. whose quality system
is registered by BSI and JQA.
BSI Certificate of registration No. FM27391
JQA Certificate of registration No. JQA-0340
UU72450013
PRINTED IN JAPAN
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