USER’S GUIDE
MFC
MFC
-
5460CN
5860CN
-
Version A
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Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
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Table of Contents
Viewing Documentation...................................................................................3
Acceptable paper and other media......................................................................10
Loading paper and other media.....................................................................14
Printable Area................................................................................................20
Paper settings......................................................................................................22
Beeper Volume..............................................................................................24
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TX Lock ...............................................................................................................26
Turning the TX Lock on/off ............................................................................27
Faxing from the ADF ....................................................................................30
Colour fax transmission.................................................................................31
Cancelling a fax in progress ..........................................................................31
Broadcasting (Monochrome only)........................................................................31
Additional sending operations..............................................................................32
Contrast.........................................................................................................33
Changing Resolution .....................................................................................33
Overseas Mode .............................................................................................34
Sending a fax manually .................................................................................36
Out of Memory message ...............................................................................36
Receive modes....................................................................................................37
Using receive modes...........................................................................................38
Fax only.........................................................................................................38
Fax/Tel...........................................................................................................38
Manual...........................................................................................................38
External TAD .................................................................................................38
Receive mode settings ........................................................................................38
Ring Delay.....................................................................................................38
Additional receiving operations............................................................................40
Receiving faxes into memory ........................................................................40
Printing a fax from the memory .....................................................................40
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Do you have Voice Mail?...............................................................................41
How Does the Caller ID Work?......................................................................44
FaxAbility.......................................................................................................45
How Does the Caller ID Work?......................................................................47
Setting up groups for broadcasting................................................................55
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Fax Forwarding....................................................................................................57
Fax Storage.........................................................................................................57
Turning off Remote Fax Options..........................................................................59
Remote Retrieval.................................................................................................60
Retrieving fax messages ...............................................................................61
Remote fax commands........................................................................................62
Fax reports...........................................................................................................63
Transmission Verification Report...................................................................63
Fax Journal (activity report)...........................................................................63
Reports................................................................................................................64
How to print a report......................................................................................64
Setup to receive polling .................................................................................65
Sequential polling ..........................................................................................66
Polled transmit (Monochrome only).....................................................................67
How to copy.........................................................................................................70
Entering Copy mode......................................................................................70
Making a single copy.....................................................................................70
Stop copying..................................................................................................70
Copy keys............................................................................................................71
Copy options..................................................................................................73
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DPOF printing................................................................................................82
Print quality....................................................................................................83
Scan to Card........................................................................................................85
Changing the image quality...........................................................................86
Understanding the Error Messages.....................................................................86
Printing Images....................................................................................................88
DPOF printing................................................................................................88
Understanding the Error Messages.....................................................................88
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Choosing a location.............................................................................................92
To use the machine safely...................................................................................93
LAN connection .............................................................................................96
Important safety instructions..........................................................................97
Important Safety Instructions.........................................................................98
Important Information for Some Countries.........................................................101
Important Safety Instructions.......................................................................101
Legal limitations for copying ........................................................................103
Troubleshooting.................................................................................................105
Error messages ...........................................................................................111
Document jam .............................................................................................115
Dial Tone detection......................................................................................118
Compatibility................................................................................................118
Routine maintenance.........................................................................................119
Replacing the ink cartridges ........................................................................119
Cleaning the scanner...................................................................................122
Cleaning the paper pick-up roller.................................................................123
Cleaning the print head ...............................................................................123
Checking the print quality ............................................................................124
Checking the ink volume .............................................................................125
Checking the serial number.........................................................................126
Packing and shipping the machine....................................................................126
On-screen programming....................................................................................128
Menu table...................................................................................................128
Memory storage...........................................................................................128
Menu keys .........................................................................................................128
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General..............................................................................................................140
Interfaces...........................................................................................................147
Computer requirements.....................................................................................148
Consumable items.............................................................................................149
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General Information
1
1
Using the
documentation
Warnings tell you what to do to
prevent possible personal injury.
1
Electrical Hazard icons alert you to
possible electrical shock.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Symbols and conventions
used in the documentation
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
1
The following symbols and conventions are
used throughout the documentation.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
Bold
Bold typeface identifies specific
keys on the machine’s control
panel.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier Text in the Courier New font
New
identifies messages on the
LCD of the machine.
2
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General Information
Viewing Documentation
1
Accessing the
Software User’s Guide
and Network User’s
Guide
1
Viewing Documentation
®
(For Windows )
1
1
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guide.
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner, and PC Fax. When
you are ready to learn detailed information
about these operations, read the Software
User’s Guide and Network User’s Guide that
are on the CD-ROM.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language. The CD-ROM main
menu will appear.
Note
If this window does not appear, use
®
Windows Explorer to run the setup.exe
program from the root directory of the
Brother CD-ROM.
d Click User’s Guide to view the
Software User’s Guide and
Network User’s Guide in HTML
format.
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Chapter 1
How to find Scanning instructions
1
Viewing Documentation
(For Macintosh )
®
1
There are several ways you can scan
documents. You can find the instructions as
follows:
®
a Turn on your Macintosh . Insert the
Brother CD-ROM into your CD-ROM
Software User’s Guide
drive. The following window will appear.
„ Scanning
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ ControlCenter3
®
(For Windows 98/98SE/Me/2000
®
Professional and Windows XP)
„ Network Scanning
®
PaperPort SE with OCR User’s Guide
®
®
„ The complete ScanSoft Paper Port SE
b Double-click the Documentation icon.
c Double-click your language folder.
with OCR User’s Guide can be viewed
®
from the Help selection in the ScanSoft
®
Paper Port SE with OCR application.
d Double-click the top page file to view the
Software User’s Guide and
Network User’s Guide in HTML
format.
e Click the documentation you want to
read.
„ Software User's Guide
„ Network User's Guide
4
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General Information
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
1
Software User’s Guide
„ Scanning
®
(For Mac OS X 10.2.4 or greater)
„ ControlCenter2
®
(For Mac OS X 10.2.4 or greater)
„ Network Scanning
®
(For Mac OS X 10.2.4 or greater)
®
®
Presto! PageManager User’s Guide
„ Instructions for scanning directly from
®
®
Presto! PageManager . The complete
®
®
Presto! PageManager User’s Guide
can be viewed from the Help selection in
®
®
the Presto! PageManager application.
5
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General Information
1
Fax keys:
5
Menu keys:
„ Hook
„ Menu
Press before dialing if you want to make
sure a fax machine answers, and then
press Start.
Lets you access the main menu.
1
„ a Search/Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
Also press this key after you pick up the
handset of an external telephone during the
F/T ring (fast double ring).
„ Volume keys
d
c
„ Redial/Pause
In Fax mode, you can press these keys to
adjust the ring volume.
Redials the last number called. It also
inserts a pause when programming a quick
dial numbers.
„ d
Press to scroll backward to a menu
selection.
„ Resolution
Lets you temporarily change the resolution
when sending a fax.
„ a or b
Press to scroll through the menus and
options.
2
Copy keys (Temporary settings):
„ Options
„ Clear/Back
Lets you temporarily change multiple copy
settings when in copy mode.
Press to cancel the current setting, and go
back to the previous menu.
„ Quality
„ OK
Lets you temporarily change the quality
setting.
Lets you choose a setting, or select an item.
6
Start keys:
„ Enlarge/Reduce
Lets you temporarily enlarge or reduce
copies depending on the ratio you choose.
„
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
„ Paper Type (MFC-5460CN only)
Lets you choose which type of paper you
want to use for the next copy.
„ Tray Select (MFC-5860CN only)
Lets you choose which tray you want to use
for the next copy.
„
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
3
4
Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone (not available in New Zealand).
7
Power Save
Lets you put the machine into Power Save
mode (all the lights will extinguish).
Mode keys:
8
9
Stop/Exit
„
„
„
„
Fax
Stops an operation or exits from a menu.
LCD (liquid crystal display)
Lets you access Fax mode.
Scan
Displays messages on the screen to help you
set up and use your machine.
Lets you access Scan mode.
Copy
10 Ink Management
Lets you access Copy mode.
Lets you clean the print head, print a test page
to check the print quality, and check the
available ink volume.
Photo Capture
Lets you access PhotoCapture Center
™
mode.
7
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Loading documents and paper
2
2
How to load documents
2
Loading documents
2
CAUTION
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass (Flatbed).
DO NOT pull on the document while it is
feeding.
Using the ADF
2
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
The ADF can hold up to 35 pages and feeds
each sheet individually. Use standard
2
80 g/m (20 lb) paper and always fan the
DO NOT use cardboard, newspaper or
fabric with ADF. Instead use the scanner
glass (Flatbed).
pages before putting them in the ADF.
Recommended environment
2
Temperature:
Humidity:
Paper:
20 to 30° C (68 to 86° F)
„ Make sure documents written with ink are
50% to 70%
completely dry.
2
80 g/m A4 (20 lb LTR)
a Unfold the ADF Document Support.
Document Sizes and Weight
Supported
2
Length:
Width:
148 to 355.6 mm
(5.8 to 14 in.)
148 to 215.9 mm
(5.8 to 8.5 in.)
2
Weight:
64 to 90 g/m (17 to 24 lb)
b Fan the pages well. Make sure you put
the documents face up, top edge first
in the ADF until you feel them touch the
feed roller.
c Adjust the paper guides to fit the width of
your documents.
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Loading documents and paper
d Unfold the ADF Document Output
a Lift the document cover.
Support Flap (1).
b Using the document guidelines on the
left, center the document face down on
the scanner glass.
2
1
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass
2
You can use the scanner glass to fax, copy,
or scan pages of a book, one page at a time.
Document Sizes Supported
2
Length:
Width:
Up to 297 mm (11.7 in.)
Up to 215.9 mm (8.5 in.)
Up to 2 kg (4.4 lb)
c Close the document cover.
Weight:
CAUTION
How to load documents
Note
2
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
To use the scanner glass, the ADF must
be empty.
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Chapter 2
Scannable area
2
Acceptable paper and
other media
2
The scannable area depends on the settings
in the application you are using. The figures
below show the areas you cannot scan on
paper.
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
3
4
1
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use the Brother paper.
2
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct media in the
‘Basic’ tab of the printer driver or in the
Paper Type setting of the menu (See
Usage Document Top (1)
Size
Left (3)
Bottom (2) Right (4)
Fax
Letter
A4
3 mm
(0.12 in.)
4 mm
(0.16 in.)
3 mm
1 mm
(0.04 in.)
„ When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the glossy paper on top of the
instruction sheet.
(0.12 in.)
Copy
Scan
Letter
A4
3 mm
(0.12 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
3 mm
(0.12 in.)
„ When you use transparencies or glossy
paper, remove each sheet at once to
prevent smudging or paper jams.
Letter
A4
3 mm
(0.12 in.)
3 mm
(0.12 in.)
3 mm
0 mm
(0 in.)
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
(0.12 in.)
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Loading documents and paper
Recommended media
2
Improper Setup
To get the best print quality, we suggest using
Brother paper. (See table below.)
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
2
1
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
1
Paper Type
Item
1
2 mm (0.08 in.) or longer
A4 Plain
BP60PA
BP61GLA
BP60MA
BP61GLP
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
A4 Glossy Photo
A4 Inkjet (Matte)
10 x 15 cm Glossy
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Handling and using media
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Paper capacity of the output paper
tray
2
2
Up to 50 sheets of 20 lb Letter or 80 g/m A4
„ The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
Load glossy paper with the shiny side
facing down.
paper.
„ Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
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Chapter 2
Choosing the right media
2
Paper type and size for each operation for paper tray
2
Paper Type
Paper Size
Usage
Fax
Copy
Photo
Printer
Capture
Cut Sheet
Letter
A4
216 × 279 mm (8 1/2 × 11 in.)
210 × 297 mm (8.3 × 11.7 in.)
216 × 356 mm (8 1/2 × 14 in.)
Yes
Yes
Yes
–
Yes
Yes
Yes
–
Yes
Yes
–
Yes
Yes
Yes
Yes
Legal
Executive
184 × 267 mm
–
(7 1/4 × 10 1/2 in.)
JIS B5
A5
182 × 257 mm (7.2 × 10.1 in.)
148 × 210 mm (5.8 × 8.3 in.)
105 × 148 mm (4.1 × 5.8 in.)
10 × 15 cm (4 × 6 in.)
–
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
–
–
A6
–
Cards
Photo
Photo 2L
Yes
–
Yes
Yes
–
13 × 18 cm (5 × 7 in.)
Index Card 127 × 203 mm (5 × 8 in.)
–
Post Card 1 100 × 148 mm (3.9 × 5.8 in.)
–
–
Post Card 2 148 × 200 mm (5.8 × 7.9 in.)
(Double)
–
–
Envelopes
C5
Envelope
162 × 229 mm (6.4 × 9 in.)
110 × 220 mm (4.3 × 8.7 in.)
–
–
–
–
–
–
Yes
Yes
DL
Envelope
COM-10
Monarch
105 × 241 mm (4 1/8 × 9 1/2 in.)
98 × 191 mm (3 7/8 × 7 1/2 in.)
105 × 235 mm (4.1 × 9.3 in.)
–
–
–
–
–
–
–
–
–
Yes
Yes
Yes
JE4
Envelope
Transparencies Letter
A4
216 × 279 mm (8 1/2 × 11 in.)
210 × 297 mm (8.3 × 11.7 in.)
–
–
Yes
Yes
–
–
Yes
Yes
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Loading documents and paper
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
2
Cut
Sheet
(MFC-5460CN)
0.08 to 0.15 mm (0.003 to 0.006 in.)
0.08 to 0.15 mm (0.003 to 0.006 in.)
64 to 120g/m (17 to 32 lb)
100
100
2
Plain Paper
2
(MFC-5860CN)
64 to 120g/m (17 to 32 lb)
(Tray #1)
Plain Paper
2
(Tray #2)
Plain Paper
0.08 to 0.15 mm (0.003 to 0.006 in.)
64 to 105 g/m (17 to 28 lb)
250
2
Inkjet Paper
0.08 to 0.25 mm (0.003 to 0.01 in.) 20
64 to 200 g/m (17 to 53 lb)
2
Glossy Paper
Up to 0.25 mm (Up to 0.01 in.)
Up to 0.28 mm (Up to 0.01 in.)
Up to 0.15 mm (Up to 0.006 in.)
Up to 0.23 mm (Up to 0.01 in.)
20
20
30
30
Up to 220 g/m
(Up to 58 lb)
2
Cards Photo Card
Index Card
Up to 240 g/m
(Up to 64 lb)
2
Up to 120 g/m
(Up to 32 lb)
2
Post Card
Up to 200 g/m
(Up to 53 lb)
2
Envelopes
Up to 0.52 mm (Up to 0.02 in.)
–
10
10
75 to 95 g/m (20 to 25 lb)
Transparencies
–
1
2
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m2 (20 lb) paper.
Up to 250 sheets of 80 g/m2 (20 lb) paper.
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Chapter 2
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
Loading paper,
envelopes and other
media
1
2
Note
• If you are using Auto Select
(MFC-5860CN only), after refilling the
paper tray you should open and close the
scanner cover to reset the machine.
2
Loading paper and other
media
2
c Fan the stack of paper well to avoid
a Pull the paper tray completely out of the
machine.
paper jams and misfeeds.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
Note
Always make sure that the paper is not
curled.
1
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
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Loading documents and paper
f Close the output paper tray cover.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
2
g Slowly push the paper tray completely
into the machine.
e Gently adjust the paper side guides with
both hands to fit the paper.
Make sure the paper side guides touch
the sides of the paper.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
2
1
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
Note
Do not use the paper support flap for
Legal paper.
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Chapter 2
b Press and slide the paper side
guides (1) and paper length guide (2) to
fit the paper size.
Loading paper in paper tray#2
(MFC-5860CN only)
2
Make sure that the triangular marks on
the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
Note
You can only use plain paper sizes Letter,
Legal, A4, Executive or JIS B5 in Tray#2.
a Pull the paper tray completely out of the
1
machine.
2
Note
When you are using Legal size paper,
press and hold the universal guide release
button (1) as you slide out the front of the
paper tray.
1
c Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure that the paper is not curled.
16
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Loading documents and paper
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray and
below the maximum paper mark (1).
f Push the paper tray firmly back into the
machine.
1
2
Note
Note
If you are using Auto Select, after refilling
the paper tray you should open and close
the scanner cover to reset the machine.
When you put the paper into the paper tray,
slide the paper in making sure that it touches
the paper length guide (1) first, then gently
lower the other end of the paper.
1
e Gently adjust the paper side guides with
both hands to fit the paper.
Make sure the paper side guides touch
the sides of the paper.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
17
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Chapter 2
How to load envelopes and post cards
2
Loading envelopes and post
cards
2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Loading envelopes
2
„ Use envelopes that weigh from 75 to
Note
2
If the envelopes or post cards are
‘double-feeding,’ put one envelope in the
paper tray at a time.
95 g/m (20 to 25 lb).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the following types of
envelopes, as they will cause paper feed
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Press and slide the
paper side guides (1) and paper length
guide (2) to fit the size of the envelopes
or post cards.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
1
2
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Loading documents and paper
If you have problems when printing on
envelopes, try the following suggestions:
Removing small printouts from the
machine
2
2
When the machine ejects small paper onto
the output paper tray, you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
a Open the envelope flap.
b Make sure the open flap is either to the
side of the envelope or to the back edge
of the envelope when printing.
2
c Adjust the size and margin in your
application.
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Chapter 2
Printable Area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
Envelopes
3 mm (0.12 in.)
12 mm (0.47 in.)
3 mm (0.12 in.)
24 mm (0.95 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
Note
The Borderless feature is not available for envelopes.
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General setup
3
3
Power Save setting
3
Power Save mode
3
You can customize the machine's
When the machine is idle, you can put the
machine into Power Save mode by pressing the
Power Save key. You can still receive
telephone calls in Power Save mode. For further
information on receiving faxes in the power save
you want to do other operations, you must take
the machine out of Power Save mode.
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off.
3
a Press Menu, 1, 6.
Note
b Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
• If you have connected an external
telephone or TAD, it is always available.
• You can retrieve faxes using Remote
from your machine.
c Press Stop/Exit.
• With the machine in Power Save Mode all
lights will extinguish.
On/Off
setting
Receive
mode
Available operations
Fax
Fax Only Fax Receive
Receive:
On
Fax Detect
Putting your machine in
Power Save mode
External
TAD
Delayed Fax
3
Remote Fax Options
(default)
Remote Retrieval
a Press Power Save key.
„ You cannot receive
a fax with
The LCD light goes off.
Mono Start or
Colour Start.
Bringing your machine out of
Power Save mode
Manual
Fax Detect
3
Delayed Fax
Fax/Tel
„ You cannot receive
a fax with
a Press Power Save key.
Mono Start or
Colour Start.
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
Fax
Receive:
Off
—
Nomachineoperations
will be available other
than cleaning the print
head.
• If you unplug the AC power cord, no
machine operations will be available.
1
2
Should be set before you switch off the machine.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available.
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
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Chapter 3
Mode Timer
3
Paper settings
3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode (default). If you choose
Off, the machine stays in the mode you used
last.
Paper Type
3
To get the best print quality, set the machine
for the type of paper you are using.
a Press Menu, 1, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency.
Press OK.
c Press Stop/Exit.
a Press Menu, 1, 1.
Note
b Press a or b to choose 0 Sec,
• The machine ejects paper with printed
surfaces face up onto the paper tray in the
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
30 Secs, 1 Min, 2 Mins, 5 Minsor
Off.
Press OK.
c Press Stop/Exit.
• (MFC-5860CN only)
You can only use plain paper in Tray#2.
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General setup
Paper Size
3
Tray use in Fax mode
(MFC-5860CN only)
3
You can use five sizes of paper for printing
copies: Letter, Legal, A4, A5, and 10 × 15 cm
(4 × 6 in.) and three sizes for printing faxes:
Letter, Legal and A4. When you change the
size of paper you load in the machine, you will
need to change the paper size setting at the
same time so your machine can fit an
incoming fax on the page.
You can change the default tray the machine
will use for printing received faxes.
Auto Selectwill allow your machine to
take paper from Tray#1 first, or from Tray#2
if:
3
„ Tray#1 is out of paper.
(MFC-5460CN)
3
„ Tray#2 is set to a different paper size that
is more suitable for the received faxes.
a Press Menu, 1, 3.
„ Both trays are using the same size paper
and Tray#1 is not set to use plain paper.
b Press a or b to choose Letter,
Legal, A4, A5or 10x15cm.
Press OK.
a Press Menu, 1, 9.
b Press a or b to choose Tray#1 Only,
Tray#2 Onlyor Auto Select.
Press OK.
c Press Stop/Exit.
(MFC-5860CN)
3
c Press Stop/Exit.
a Press Menu, 1, 3.
Note
b Press a or b to choose Tray#1or
You can only use plain paper sizes Letter,
Legal or A4 in Tray#2.
Tray#2.
Press OK.
„ For Tray#1, press a or b to choose
Letter, Legal, A4, A5or
10x15cm.
„ For Tray#2, press a or b to choose
Letter, Legal, or A4.
Press OK.
c Press Stop/Exit.
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Chapter 3
Tray use in Copy mode
(MFC-5860CN only)
Volume Settings
3
3
Ring Volume
3
You can change the default tray the machine
will use for printing copies.
You can choose a range of ring volume
If both trays are set to the same size and type
of paper, Auto Selectwill let your machine
take from Tray#1 first, then take from Tray#2
if Tray#1 runs out of paper.
levels, from Offto High.
While in Fax mode
, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
To change the default settings follow the
instructions below:
a Press Menu, 1, 8.
You can also change the volume through the
menu, by following the instructions below:
b Press a or b to choose Tray#1 Only,
Tray#2 Onlyor Auto Select.
Press OK.
Setting the Ring Volume from the
menu
3
c Press Stop/Exit.
a Press Menu, 1, 4, 1.
Note
You can only use plain paper sizes Letter,
Legal or A4 in Tray#2.
b Press a or b to choose Off, Low, Med
or High.
Press OK.
c Press Stop/Exit.
Beeper Volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from Offto High.
a Press Menu, 1, 4, 2.
b Press a or b to choose Off, Low, Med
or High.
Press OK.
c Press Stop/Exit.
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General setup
Speaker Volume
3
Setting Daylight
Saving Time
3
You can choose a range of speaker volume
levels, from Offto High.
You can set the machine to change for
daylight savings time. It will reset itself
forward one hour in the Spring and backward
one hour in the Autumn. Make sure you have
set the correct date and time in the
Date/Timesetting.
a Press Menu, 1, 4, 3.
b Press a or b to choose Off, Low, Med
or High.
Press OK.
3
c Press Stop/Exit.
a Press Menu, 1, 5.
b Press a or b to choose Onor Off.
Press OK.
c Press Stop/Exit.
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Security features
4
4
Setting and changing the
TX Lock password
TX Lock
4
4
TX Lock lets you prevent unauthorized
access to the machine.
Setting up the password
Note
• If you forget the TX Lock password,
please call your Brother dealer or Brother
Customer Service for service.
4
While TX Lock is On, the following operations
are available:
„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was
already On)
• If you have already set the password, you
will not need to set it again.
„ Remote retrieval (If Fax Storage was
already On)
While TX Lock is On, the following operations
are NOT available:
a Press Menu, 2, 0, 1.
„ Sending faxes
„ Copying
b Enter a 4-digit number for the password.
Press OK.
„ PC printing
„ Scanning
c When the LCD shows Verify:,
re-enter the password.
Press OK.
„ PhotoCapture
d Press Stop/Exit.
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Security features
Changing the TX Lock password
4
Turning the TX Lock on/off
4
a Press Menu, 2, 0, 1.
Turning TX Lock on
4
b Press a or b to choose
Set Password.
a Press Menu, 2, 0, 1.
Press OK.
b Press a or b to choose Set TX Lock.
Press OK.
c Enter a 4-digit number for the current
password.
Press OK.
c Enter the registered 4-digit password.
Press OK.
4
d Enter a 4-digit number for the new
The machine goes offline and the LCD
shows TX Lock Mode.
password.
Press OK.
Turning TX Lock off
4
e When the LCD shows Verify:,
re-enter the password.
Press OK.
a Press Menu.
b Enter the registered 4-digit password.
Press OK.
f Press Stop/Exit.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Passwordand stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
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Chapter 4
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Sending a fax
5
5
Faxing from the scanner glass
5
Entering Fax mode
5
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to letter or A4 size.
To enter fax mode, press
the key will glow green.
(Fax), and
You cannot send multiple pages for colour faxes.
Faxing from the ADF
5
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a Make sure you are in Fax mode
.
b Put the document face up in the ADF.
c Dial the fax number.
a Make sure you are in Fax mode
.
d Press Mono Start or Colour Start.
The machine starts scanning the
document.
b
Load your document on the scanner glass.
c Dial the fax number.
Note
d Press Mono Start or Colour Start.
• To cancel, press Stop/Exit.
„ If you press Mono Start, the
machine starts scanning the first
• If the memory is full, the document will be
sent in real time.
„ If you press Colour Start, the
machine starts scanning and
sending the document.
e Do one of the following:
„ To send a single page, press 2 to
choose No. (or press Mono Start
again).
The machine starts sending the
document.
„ To send more than one page, press
f Put the next page on the scanner glass.
Press OK.
The machine starts scanning the page.
additional page.)
Note
If the memory is full and you are faxing a
single page, it will be sent in real time.
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Sending a fax
Faxing Letter size documents
from the scanner glass
Broadcasting
(Monochrome only)
5
5
When documents are Letter size, you need to
set Scan Size to Letter. If you do not, the side
portion of the faxes will be missing.
Broadcasting is when the same fax message is
automatically sent to more than one fax number.
Speed-Dial numbers and up to 50 manually
dialled numbers in the same broadcast.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 0.
.
After the broadcast is finished, a Broadcast
Report will be printed.
c Press a or b to choose Letter.
Press OK.
a Make sure you are in Fax mode
b Load your document.
.
5
Colour fax transmission
5
c Enter a number. Press OK.
You can use either a Speed-Dial, a
Group, or a manually entered number
using the dial pad.
Your machine can send a colour fax to
machines that support this feature.
However, colour faxes cannot be stored in
the memory. When you send a colour fax, the
machine will send it in real time (even if
Real Time TXis set to Off).
all the fax numbers you wish to
broadcast to.
Cancelling a fax in progress
5
e Press Mono Start.
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
Note
• If you did not use up any of the numbers
for Groups or access codes or credit card
numbers, you can ‘broadcast’ faxes to as
many as 150 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for broadcasting.
If you broadcast to the maximum numbers
available, you will not be able to use dual
• Enter the long dialling sequence numbers
as you would normally, but remember that
each Speed-Dial number counts as one
number, so the number of locations you
can store becomes limited.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
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Chapter 5
Cancelling a Broadcast in
progress
Additional sending
operations
5
5
a Press Menu, 2, 6.
The LCD will show the fax number being
dialled.
Sending faxes using multiple
settings
5
b Press OK.
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode and real time
transmission.
The LCD will show the job number:
XXXXXXXXX
1.Clear 2.Exit
c Press 1 to clear.
a Make sure you are in Fax mode
b Load your document.
.
The LCD will then show the Broadcast
job number and 1.Clear 2.Exit.
d To cancel the Broadcast, press 1.
e Press Stop/Exit.
c Choose a setting you want to change.
Press OK.
d Choose one of the options below:
Next
1.Yes 2.No
„ Press 1 to change another setting.
„ Press 2 when you have finished
choosing your settings.
e Send the fax as usual.
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Sending a fax
To change the default resolution
5
Contrast
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Autocan be
used. It automatically chooses the suitable
contrast for your document.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 2.
.
c Press a or b to choose the resolution
you want.
Press OK.
Use Lightwhen sending a light document.
Use Darkwhen sending a dark document.
Note
a Make sure you are in Fax mode
.
• You can choose four different resolution
settings for monochrome faxes and two
for colour.
b Load your document.
c Press Menu, 2, 2, 1.
5
Monochrome
Standard
Suitable for most typed
documents.
d Press a or b to choose Auto, Light
or Dark.
Press OK.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
Note
S.Fine
Photo
Good for small print or artwork
and transmits slower than Fine
resolution.
Even if you choose Lightor Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
• When you send a colour fax.
• When you choose Photoas the
Resolution.
Colour
Changing Resolution
5
Standard
Suitable for most typed
documents.
The quality of a fax can be improved by
changing the resolution. Resolution can be
changed for the next fax or for all faxes.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
To change the resolution for the next
fax
If you choose S.Fineor Photoand then
use the Colour Start key to send a fax,
the machine will send the fax using the
Finesetting.
5
a Make sure you are in Fax mode
b Load your document.
.
• The time to send will increase when
selecting S.Fineor Photo.
c Press Resolution then a or b to
choose the resolution.
Press OK.
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Chapter 5
Sending in real time for all faxes
5
Dual access
(Monochrome only)
5
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
Setup Send
5.Real Time TX
c Press a or b to choose Onor Off.
Press OK.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Sending in real time for the next fax
only
5
Note
If the Out of Memorymessage appears
while scanning documents, press
Stop/Exitto cancel or Mono Start to send
the pages scanned so far.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 5.
.
c Press a or b to choose
Next Fax Only. Press OK.
Real time transmission
5
d Press a or b to choose On(or Off).
Press OK.
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the phone line is
free, the machine will start dialling and
sending.
Overseas Mode
5
If you are having difficulty sending a fax
If the memory is full or you are sending a
colour fax, the machine will send the
document in real time (even if
overseas due to possible interference on the
phone line, we recommend that you turn on
the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
Real Time TXis set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TXto Onfor all documents or
Next Fax Onlyfor the next fax only.
a Make sure you are in Fax mode
.
b Load your document.
c Press Menu, 2, 2, 7.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
d Press a or b to choose On(or Off).
Press OK.
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Sending a fax
c Press a or b to choose On(or Off).
Press OK.
Delayed Fax
(Monochrome only)
5
d Press Stop/Exit.
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
Checking and cancelling
waiting jobs
5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a Make sure you are in Fax mode
.
b Load your document.
c Press Menu, 2, 2, 3.
a Press Menu, 2, 6.
5
Setup Send
3.Delayed Fax
Any waiting jobs appear on the LCD.
b Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
d Do one of the following:
„ Press OK to accept the displayed
time.
c Do one of the following:
„ Press 1 to cancel it.
„ Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for
7:45 PM.)
„ Press 2 to exit without cancelling.
d When you have finished, press
Stop/Exit.
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Delayed Batch Transmission
(Monochrome only)
5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a Make sure you are in Fax mode
b Press Menu, 2, 2, 4.
.
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Chapter 5
Sending a fax manually
5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a Make sure you are in Fax mode
.
b Load your document.
c Pick up the handset of an external
phone or press Hook and listen for a dial
tone.
d Dial the fax number you want to call.
e When you hear the fax tone, press
Mono Start or Colour Start.
„ If you are using the scanner glass
press 1 to send a fax.
f Replace the handset.
Out of Memory message
5
If you get an Out of Memorymessage
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memorymessage
while scanning a subsequent page, you will
have the option to press Mono Start to send
the pages scanned so far, or to press
Stop/Exit to cancel the operation
Note
If you get an Out of Memorymessage
while faxing and you do not want to delete
your stored faxes to clear the memory,
you can send the fax in real time. (See
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Receiving a Fax
6
6
Receive modes
6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the Receive Mode
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
6
Yes
No
Are you using the voice message function of
an external telephone answering device?
Fax Only
No
Manual
Do you want the machine to answer fax and
telephone calls automatically?
No
Fax/Tel
Yes
Yes
External TAD
To choose or change your Receive Mode.
a Press Menu, 0, 1.
The LCD will display the current receive
mode.
b Press a or b to choose Fax Only,
Fax/Tel, External TADor Manual.
Press OK.
1
12/10 11:53 Fax
Res:Standard
c Press Stop/Exit.
2
1
2
Current receive mode
Fax: Fax Only
Fax resolution
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Chapter 6
External TAD
6
Using receive modes
6
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Some receive modes answer faxes
automatically (Fax Onlyand Fax/Tel).
You may want to change the ring delay before
using these modes. See Ring
„ Faxes will be automatically received.
„ Voice callers can record a message on the
Fax only
6
external TAD.
For more information see Connecting an
Fax only mode will automatically answer
every call as a fax call. If the call is a fax your
machine will receive it.
Fax/Tel
6
Receive mode settings
6
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Ring Delay
6
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Telmode.
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
a Press Menu, 2, 1, 1.
„ Use this mode if your receive few voice
calls.
b Press a or b to choose how many
times the line rings before the machine
answers (02-10for Australia, 01-10for
Also see F/T Ring Time (Fax/Tel mode
New Zealand, 0-10for some countries).
Press OK.
If you choose 00, the line will not ring at
all.
Manual
6
To receive a fax in manual mode press
Mono Start or Colour Start when you hear
fax tones (short repeating beeps). You can
also use the Fax Detect feature to receive
faxes by lifting a handset on the same line as
the machine.
c Press Stop/Exit.
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Receiving a Fax
F/T Ring Time
Fax Detect
6
(Fax/Tel mode only)
6
If Fax Detect is On (default setting):
6
If you set the Receive Mode to Fax/Tel, you
need to decide how long the machine will
signal you with its special pseudo/double-ring
when you have a voice call. If it's a fax call,
the machine receives the fax.
The machine receives fax calls automatically,
even if you lift the handset of an extension or
external phone. When you see Receiving
on the LCD or when you hear ‘chirps’ through
the handset of an extension phone connected
to another wall socket/phone socket, just
replace the handset and your machine will do
the rest.
This pseudo/double-ring happens after the
initial ringing from the phone company. Only
the machine rings and no other phones on the
same line will ring with the special
pseudo/double-ring. However, you can still
answer the call on any telephone.
If Fax Detect is Off:
6
When you hear a fax tone through the
handset, you have to press Mono Start or
Colour Start on the machine.
a Press Menu, 2, 1, 2.
6
b Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40or 70
seconds for Australia and some
countries, 20, 30, 40or 55seconds for
New Zealand).
If you are not at your machine, press l 5 1
(l 9 1 for New Zealand) on the extension
phone. (See Operation from extension
Press OK.
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external phone
handset, press the fax receive code l 5 1
(l 9 1 for New Zealand). At the machine,
press Mono Start or Colour Start.
c Press Stop/Exit.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
• If you send faxes from a computer on the
same phone line and the machine
intercepts them, set this feature to Fax
Detect: Off. (We do not recommend
having a PC plus fax on the same line.)
a Press Menu, 2, 1, 3.
b Press a or b to choose On(or Off).
Press OK.
c Press Stop/Exit.
39
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Chapter 6
If Memory Receive is Off:
6
Additional receiving
operations
The machine will carry on receiving the
current fax, with the remaining pages being
stored in memory, if enough memory is
available. Further incoming faxes will not be
stored in memory. The machine will then stop
automatically answering calls until fresh
paper is put in the paper tray. To print the last
fax you received, put fresh paper in the tray.
6
Printing a reduced incoming
fax
6
The machine automatically reduces each
page of an incoming fax to fit on one page of
A4, Letter or Legal size paper, with Auto
Reduction On.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 6.
.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
c Use a or b to choose Onor Off.
Press OK.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 5.
.
d Press Stop/Exit.
Printing a fax from the
memory
Setup Receive
5.Auto Reduction
6
c Use a or b to choose Onor Off.
Press OK.
If you are using the Fax Storage feature
(Menu, 2, 5, 1), you can still print a fax from
the memory when you are at your machine.
d Press Stop/Exit.
Receiving faxes into memory
6
a Press Menu, 2, 5, 3.
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper,
Remote Fax Opt
3.Print Document
b Press Mono Start.
you are unable to put paper in the paper tray
the following will happen:
If Memory Receive is On:
6
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
40
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Telephone and External devices
7
7
Fax/Tel mode in Power Save
condition
Voice Operations
7
7
Voice calls can be made either with an
extension or external telephone.
Fax/Tel mode does not work in the power
save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension phone, lift
the handset and talk. If you hear fax tones,
hold the handset until Fax Detect activates
your machine. If the other party says they
want to send you a fax, activate the machine
by pressing l 5 1 (l 9 1 for New Zealand).
Tone or pulse (Not available in
New Zealand)
7
If you are using an external phone and have
a pulse dialling service, but need to send tone
signals (for example, for telephone banking),
follow the instructions below. If you have
Touch Tone service, you will not need this
feature to send tone signals.
Phone line services
7
a Lift the handset of the external phone.
7
Your machine supports the Caller ID
subscriber telephone service that some
telephone companies offer.
b Press # on the control panel of your
machine. Any digits dialled after this will
send tone signals.
Features like Voice Mail, Call Waiting, Call
Waiting/Caller ID, RingMaster, answering
services, alarm systems or other custom
features on one phone line may create
When you hang up, the machine will
return to the pulse dialling service.
problems with the operation of your machine.
Fax/Tel mode
7
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
Do you have Voice Mail?
7
(pseudo/double-ringing) to alert you to pick
up a voice call.
If you have Voice Mail on the phone line that
you will install your new machine on, there is
a strong possibility that Voice Mail and the
machine will conflict with each other while
receiving incoming calls. However, the
Distinctive Ring feature allows you to use
more than one number on your line, so
both Voice Mail and the machine can work
together without any problems. If each one
has a separate phone number, neither will
interfere with the other’s operations.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Hook to answer.
If you are at an extension phone, you'll need
to lift the handset during the F/T Ring Time
and then press # 5 1 (# 9 1 for New Zealand)
between the pseudo/double rings. If no one is
on the line, or if someone wants to send you
a fax, send the call back to the machine by
pressing l 5 1 (l 9 1 for New Zealand).
If you decide to get the Distinctive Ring
service from the telephone company, you will
need to follow the directions on next page to
‘register’ the new Distinctive Ring pattern
they give you. This is so your machine can
recognise its incoming calls.
41
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Chapter 7
What is the Advantage of using
Telstra FaxStream Duet Function?
Telephone Service for
Australia
®
®
®
7
7
®
®
®
Using Telstra FaxStream Duet is the
most efficient way to receive both fax and
telephone calls on the same line. When the
voice call comes in, all phones (extension
and external) and the fax machine will ring to
alert you to pick it up. If a fax call comes in,
the fax machine will answer automatically
without ringing, whereas the extension and
external phones will ring twice with a
Telstra® FaxStream® Duet®
(Distinctive Ring)
7
®
®
®
Telstra FaxStream Duet is an enhanced
Public Switched Telephone Service (PSTS)
®
offered by Telstra that allows you to have an
additional number on one phone line, with its
distinctive ring pattern. It is also a more
efficient way of operating a Fax machine with
an extension phone as you do not have to use
the remote activation codes. It gives you two
independent numbers without the higher cost
of a second line.
®
own distinctive ring pattern. Telstra
®
®
FaxStream Duet is a call handling feature
that helps users distinguish voice and
®
®
facsimile calls. With FaxStream Duet ,
incoming calls to a fax number are
announced by a different, distinctive ring
signal. Only one call can be answered (or
made) at any one time and while this call is in
progress, incoming calls to either number will
be presented with a busy tone.
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manualautomatically. If you don’t have a
TAD or Voice Mail set up on the Distinctive
Ring number, Manualmode means you
must answer all the voice calls yourself.
You can not change the receive mode
from Manualmode while the Distinctive
Ring is set to on.
42
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Telephone and External devices
®
®
®
How does Telstra FaxStream Duet
Work?
Registering the Distinctive Ring
pattern
7
7
Incoming calls to the voice number, will have
the standard ring pattern of long, long tone,
followed by a pause, repeated, while the new
fax number will have a different ring pattern of
three short bursts of ring, repeated at regular
intervals.
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manualmode means you must
answer all the calls yourself. You cannot
change the receive mode to another mode
while the Distinctive Ring is set to on.
®
®
When FaxStream Duet is Onand you
receive a voice call all extension and external
phones will ring with a standard ring pattern.
The fax machine will ring on the third ring with
a standard ring pattern. All external and the
extension phones will continue to ring, until
you or a telephone answering device can
answer the voice number.
a Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b Press a or b to choose On.
Press OK.
®
®
When FaxStream Duet is Onand you
®
receive a fax call on the Duet number the
7
c Press Stop/Exit.
Fax machine will answer and automatically
receive the fax message without ringing. On
the other hand, all extension and external
phones will ring twice with a distinctive ring
pattern. Do not answer the phone as you are
receiving a fax message.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
7
a Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
b Press a or b to choose Off.
Press OK.
All extension phones ring,
fax machine is silent.
c Press Stop/Exit.
Registered
Main number
Duet (Fax)
(Voice Number)
Number
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
Fax machine
Fax machine
begins ringing
on third ring.
automatically
receives and prints
fax message
without ringing.
You answer the call
Telephone Answering
Device (TAD)
answers the call.
at an external phone
or an extension
phone.
43
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Chapter 7
Caller ID
7
How Does the Caller ID Work?
7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number or name as the telephone
rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed,
because Caller IDs are received and stored in
your machine memory.
The Caller ID Appears on the Display
When Your Telephone Rings
7
As your telephone rings, the display shows
you the caller’s phone number or name if the
name has stored in the One-Touch and
Speed-Dial. Once you press Hook and
answer the call, the caller’s ID disappears.
You will see up to the first 16 characters of the
number on the display.
Note
To get the Caller ID Service: apply for the
Caller ID service at your local telephone
company, if available.
Note
• If Out of Areaappears on the display, it
means that the call came from outside
your caller ID service area or a public
Advantages of Caller ID
For Business
7
phone.
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
• If Private Callappears on the display,
it means the caller intentionally blocked
the transmission of his/her ID.
1
Depends on network function.
At Home
The Caller ID is Stored in Your
Machine Memory
Residential customers can protect
themselves from unwanted calls.
7
The machine can store a maximum of the last
30 incoming caller IDs in the memory, along
with the time and date of reception. The 31st
call will cause the oldest ID to be erased.
The Caller ID information stored in the
memory can be used for the following.
„ Printing the Caller ID List.
You can review calls you received by
checking the Caller IDs in memory. This
report will list the Date, Time, Phone
Number (Caller ID) name, and type of Call
(Comment) if available.
44
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Telephone and External devices
Viewing Caller ID List
7
Telephone Service for
New Zealand
7
a Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
FaxAbility
7
b Press a or b to choose Display#.
Press OK.
FaxAbility is a service offered by Telecom
that allows you to have an additional number
on one phone line, with its own distinctive ring
pattern. This way, when you get an incoming
call, you can identify the number being called
by its ring.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
How Will the Fax Machine Treat All
Other Numbers?
7
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
FaxAbility mode ensures that the machine
will answer calls to the FaxAbility (secondary)
number. When a call comes in to your main
number, all the phones will ring. You can set
an external answering device (TAD) to
answer calls on the other number(s). (See the
chart in the following page.)
7
d Do one of the following:
„ To return to the Caller ID listing,
press a or b.
„ To finish viewing, press Stop/Exit.
What is the Advantage of Using the
FaxAbility Function?
7
Printing Caller ID List
7
Using FaxAbility is the most efficient way to
receive both fax and telephone calls on the
same line. It is much easier for your callers
who dial manually. The fax machine will
answer with receiving tones so they will not
have to press an activation code. And the
people who call to talk on your main number
will not have to talk to your fax machine.
Basically, it gives you two independent
numbers without the higher cost of a second
line.
a Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Mono Start or Colour Start.
d When the printing has finished, press
Stop/Exit.
45
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Chapter 7
How Does FaxAbility Work?
7
How to Turn FaxAbility OFF or ON
7
Your telephone number will have the
The FaxAbility function is designed to
accommodate the FaxAbility service provided
by Telecom. To change the setting, repeat
either Onor Off.
standard ring pattern of long, long tone, while
the new number will have a ring pattern of
long, silence, long, etc. When FaxAbility is
On, you will not hear the first ring of all
incoming calls on the fax machine. Extension
phones will ring as usual. If the fax machine
recognizes the ring pattern, all ringing will
stop and the fax machine will answer and
automatically receive the fax message.
Otherwise, you will hear the extension
phones and the fax machine continue to ring.
The fax machine always listens to the ring
pattern before it answers, so do not pick up
the phone during that time. You will quickly
learn to recognize the ring pattern for faxes,
so you will not be tempted to answer that
number. Either you or a telephone answering
device can answer the main number(s).
Call Waiting beeps caused by incoming calls
on your main number can affect fax
transmissions. If you have FaxAbility Service
but don’t have Call Waiting, you need do
nothing at this stage. If you do have Call
Waiting as well as FaxAbility, set the Call
Waiting menu option to On. See below.
a Press Menu, 2, 0, 3.
Miscellaneous
3.Faxability
b Press a or b to set FaxAbility to On(or
Off).
If you have FaxAbility service, choose
On.
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
Press OK.
c Press a or b to set Call Waiting to On
(or Off).
All extension phones ring,
fax machine is silent.
If you have Call Waiting service, choose
Onto avoid the trouble caused by Call
Waiting.
Registered
Main number
Duet (Fax)
(Voice Number)
Number
Press OK.
Fax machine
Fax machine
begins ringing
on third ring.
automatically
d Press Stop/Exit.
receives and prints
fax message
without ringing.
Caller ID
7
You answer the call
Telephone Answering
Device (TAD)
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number and name if available as the
telephone rings. It is a fast way to screen your
calls. You can respond quickly to calls you
missed, because Caller IDs are received and
stored in your machine memory.
at an external phone
or an extension
phone.
answers the call.
Note
After you have set the FaxAbility feature to
On, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the FaxAbility
Note
number, Manual mode means you must
answer all the call yourself. You can not
change the receive mode to the other
mode while the FaxAbility is set to on.
To get the Caller ID Service, apply for the
Caller ID service at your local telephone
company, if available.
46
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Telephone and External devices
b Press a or b to choose Display#.
Press OK.
Advantages of Caller ID
For Business
7
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
At Home
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
Residential customers can protect
themselves from unwanted calls.
d Do one of the following:
How Does the Caller ID Work?
7
„ To return to the Caller ID listing,
press d.
The Caller ID Appears on the Display
When Your Telephone Rings
„ To finish viewing, press Stop/Exit.
7
7
Printing Caller ID List
7
As your telephone rings, the display shows
you the caller’s phone number or name if
available. Once you press Hook and answer
the call, the caller’s ID disappears. You will
see up to the first 16 characters of the number
and name if available on the display.
a Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b Press a or b to choose
Print Report.
Note
Press OK.
• If Out of Areaappears on the display, it
means that the call came from outside
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
your caller ID service area.
• If Private Callappears on the display,
it means the caller intentionally blocked
c Press Mono Start or Colour Start.
d When the printing has finished, press
Stop/Exit.
the transmission of his/her ID.
1
Depends on network function.
Note
If you use the Caller ID for Dial back;
Viewing Caller ID List
7
• Please be sure that you use
appropriate dialling procedures for
local and national call.
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
• Please be sure that you make sure of
the details of the exact number to be
called back, and the need to insert
prefix(es) for manual dialling.
a Press Menu, 2, 0, 4.
• Please understand that your machine
may not display precisely the digits to
be called.
Miscellaneous
4.Caller ID
47
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Chapter 7
Registering the Distinctive Ring
pattern
Telephone Service for
Some Countries
7
7
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You cannot
change the receive mode to another mode
while the Distinctive Ring is set to on.
Distinctive Ring (For
Singapore and Hong Kong)
7
This machine feature lets you use the
Distinctive Ring subscriber service offered by
some telephone companies, which allows
you to have several telephone numbers on
one phone line. Each phone number has its
own Distinctive Ring pattern, so you will know
which phone number is ringing. This is one
way you can have a separate phone number
for your machine.
a Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b Press a or b to choose On.
Press OK.
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes. You will need to set
Distinctive Ring to On.
c Press Stop/Exit.
Distinctive Ring is now set to on.
Note
Turning off Distinctive Ring
7
You can switch it off temporarily, then turn
it back on. When you get a new fax
number, make sure you reset this
function.
a Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
• The machine will answer only calls to
the Distinctive Ring number.
b Press a or b to choose Off.
Press OK.
c Press Stop/Exit.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manualautomatically. Unless you have a
TAD or Voice Mail set up on the Distinctive
Ring number, Manualmode means you
must answer all the call yourself. You can
not change the receive mode to the other
mode while the Distinctive Ring is set to
on.
Note
If you turn off Distinctive Ring, the
machine will stay in Manualreceive
mode. You will need to set the Receive
Mode again. (See Choosing the Receive
48
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Telephone and External devices
Caller ID (For Singapore and
Hong Kong)
Viewing Caller ID List
7
7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies. Call your
telephone company for details. This service
provides you, by means of the screen display,
the telephone number (or name) of your
caller as the line rings. (See Printing Caller ID
a Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you press Hook and answer
the call, the Caller ID information disappears
from the screen, but the call information
remains stored in the Caller ID memory.
b Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
„ You will see the first 16 characters of the
c Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
7
number or name.
„ Out of Areadisplay means call
originates outside your Caller ID service
area.
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
„ Private Calldisplay means the caller
has intentionally blocked transmission of
information.
d Do one of the following:
„ To return to the Caller ID listing,
press d.
Note
You can print a list of Caller ID information
received by your machine.
„ To finish viewing, press Stop/Exit.
Printing Caller ID List
7
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
a Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b Press a or b to choose
Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c Press Mono Start or Colour Start.
d When the printing has finished, press
Stop/Exit.
49
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Chapter 7
Connecting an external
TAD (telephone
answering device)
Improper Setup
Do not connect a TAD elsewhere on the
same phone line.
7
You may choose to connect an external answering
device. However, when you have anexternal TAD
on the same telephone line as the machine, the
TAD answers all calls and the machine ‘listens’ for
fax calling (CNG) tones. If it hears them, the
machine takes over the call and receives the fax. If
it does not hear CNG tones, the machine lets the
TAD continue playing your outgoing message so
your caller can leave you a voice message.
Connections
7
The external TAD must be connected as
shown in the previous illustration.
a Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b Record the outgoing message on your
The TAD must answer within two rings. The
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
external TAD.
c Set the TAD to answer calls.
the fax ‘handshake’. Make sure you carefully
d Set the Receive Mode to
follow the instructions in thisguide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
Recording an outgoing
message (OGM) on an
external TAD
Note
If you do not receive all your faxes, shorten
the Ring Delay setting on your external TAD.
7
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
1
1
a Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b Limit your speaking to 20 seconds.
c End your 20-second message by giving
your Fax Receive Code for people
sending manual faxes. For example:
“
After the beep, leave a message or send
a fax by pressing l 5 1 (l 9 1 for New
(Example for Australia)
Zealand) and Start.”
1
TAD
When the TAD answers a call, the LCD
shows Telephone.
50
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Telephone and External devices
External and extension
phones
Note
• You need to turn the Remote Codes
setting to on to use the Fax Receive Code
l 5 1 (l 9 1 for New Zealand). See
7
Connecting an external or
extension telephone
7
• We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving faxes, then you must
re-record the OGM to include it.
You can connect a separate telephone to
your machineas shown in the diagram below.
1
Multi-Line connections
(PABX)
7
2
Most offices use a central telephone system.
7
Brother recommends that all our machines be
connected to a discreet (dedicated) line.
Although a particular PABX may appear to
work with a particular model of fax machine,
we cannot guarantee that the unit will operate
correctly.
(Example for Australia)
While it is often relatively simple to connect a
fax machine to a PABX, (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
1
2
Extension telephone
External telephone
When you are using an external phone, the
LCD shows Telephone.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
51
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Chapter 7
Telephone answer code
7
Operation from extension
telephones
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension phone you
can turn the F/T ring off by pressing # 5 1
(# 9 1 for New Zealand) (make sure you
press this between the rings).
7
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Fax
Receive Code. When you press the Fax
Receive Code
l
5 1
(
l
9 1for New Zealand),
the machine starts to receive the fax.
Changing the remote codes
7
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Telephone Answer Code # 5 1 (# 9 1 for
New Zealand) to take the call at an extension
phone. (See F/T Ring Time (Fax/Tel mode
If you want to use Remote Activation, you
have to turn on the remote codes already On
by default. The preset Fax Receive Code is
l 5 1 (l 9 1 for New Zealand). The preset
Telephone Answer Code is # 5 1 (# 9 1 for
New Zealand). If you want to, you can replace
them with your own codes.
If you answer a call and no
one is on the line:
a Press Menu, 2, 1, 4.
7
Setup Receive
4.Remote Codes
You should assume that you're receiving a
manual fax.
b Press a or b to choose On(or Off).
Press OK.
Press l 5 1 (l 9 1 for New Zealand) and
wait for the chirp or until the LCD shows
Receiving, and then hang up.
c Enter the new Fax Receive Code.
Press OK.
Note
d Enter the new Telephone Answer Code.
Press OK.
You can also use the Fax Detect feature to
make your machine automatically take the
e Press Stop/Exit.
Note
Using remote codes
7
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Fax Receive Code and
Telephone Answer Code to another
three-digit code using the numbers 0-9,
l, #.
Fax receive code
7
If you answer a fax call on an extension or
external telephone, you can tell your machine to
receive it by dialling the fax receive code l 5 1
(l 9 1 for New Zealand). Wait for the chirping
sounds then replace the handset. (See Fax
press Start to send the fax.
• Remote Codes might not work with some
telephone systems.
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Dialling and storing numbers
8
8
Search
8
How to Dial
8
You can search for names you have stored in
the Speed-Dial memories.
Manual dialling
8
Press Search/Speed Dial and the menu
keys to search numerically or alphabetically.
Press all of the digits of the fax number.
1
2
Speed-Dialling
8
8
a Press Search/Speed Dial, the # (hash)
key, and then the two digit Speed-Dial
number.
1
2
To search numerically.
To search alphabetically, you can use the
dial pad to enter the first letter of the name
you are looking for.
Two-digit number
Note
If the LCD shows Not Registered
when you enter a Speed-Dial number, a
number has not been stored at this
location.
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Chapter 8
Fax Redial
8
Storing Speed-Dial numbers
8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and Mono Start or
Colour Start.
You can store up to 100 Speed-Dial locations
with a name. When you dial you will only have
to press a few keys (For example:
Search/Speed Dial, # the two-digit number,
and Mono Start or Colour Start).
a Press Menu, 2, 3, 1.
Redial/Pause only works if you dialled from
the control panel.
b Use the dial pad to enter a 2-digit
Speed-Dial location number (00-99).
Press OK.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
c Enter the fax or telephone number (up to
20 digits).
Press OK.
Note
d Do one of the following:
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK. (To help you enter letters,
Storing numbers
8
„ To store the number without a name,
press OK.
You can set up your machine to do the
following types of easy dialling: Speed-Dial
and Groups for broadcasting faxes. When
you dial a Quick-Dial number, the LCD shows
the name, if you stored it, or the number.
e Do one of the following:
„ To store another Speed-Dial
„ To finish the setting, press
Stop/Exit.
Note
If you lose electrical power, the Quick-Dial
numbers that are in the memory will not be
lost, because they are stored
permanently.
Storing a pause
8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
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Dialling and storing numbers
Changing Speed-Dial names
or numbers
Setting up groups for
broadcasting
8
8
If you try to store a Speed-Dial number where
a number has already been stored, the LCD
will show the name or number that has been
stored there, and will ask you to do one of the
following:
If you regularly want to send the same fax
message to many fax numbers you can set
up a Group. Groups are stored on a
Speed-Dial number. Each group uses up a
Speed-Dial location. You can then send the
fax message to all the numbers stored in a
group just by entering a Speed-Dial number,
and then pressing Mono Start.
„ Press 1 to change the stored number.
#05:Mike
1.Change 2.Exit
Before you can add numbers to a Group, you
need to store them as Speed-Dial numbers.
You can have up to six small Groups, or you
can assign up to 99 numbers to one large
Group.
„ Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a Press Menu, 2, 3, 2.
a Enter a new number. Press OK.
b Enter a new name. Press OK.
Set Quick-Dial
2.Setup Groups
b Use the dial pad to enter the two-digit
Speed-Dial number where you want to
store the Group.
To change a character, use d or c to position
the cursor under the character you want to
change, then press Clear/Back.
8
Press OK.
Re-enter the character.
Note
Please select a Speed-Dial number that
has not already been used to store a
number.
c Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Groups
Setup Group:G01
d To add Speed-Dial numbers follow the
instructions below:
For example, for Speed-Dial numbers
05 and 09.
Press Search/Speed Dial, 05,
Search/Speed Dial, 09.
The LCD shows: #05 #09.
Setup Groups
G01: #05 #09
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Chapter 8
e Press OK when you have finished
adding numbers.
f Use the dial pad to enter a name for the
Group.
Press OK.
g Press Stop/Exit.
Note
You can easily print a list of all your
Speed-Dial numbers. Numbers that are
part of a group will be marked in the
GROUP column. (See How to print a
Combining Quick-Dial
numbers
8
You can combine more than one Quick-Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on
Speed-Dial #03 and ‘7000’ on Speed-Dial
#02. You can use them both to dial ‘555-7000’
if you press the following keys:
Search/Speed Dial, #03,
Search/Speed Dial, #02, and Mono Start or
Colour Start.
Numbers can be added manually by entering
them on the dial pad:
Search/Speed Dial, #03, 7, 0, 0, 1 (on the
dial pad), and Mono Start or Colour Start.
This would dial ‘555–7001’. You can also add
a pause by pressing the Redial/Pause key.
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Remote fax options
9
9
Remote fax options are not available for
colour fax.
Fax Storage
9
You can use only one remote fax option at a
time.
The fax storage feature lets you store your
received faxes in the machine’s memory. You
can retrieve stored fax messages from a fax
machine at another location using the remote
retrieval commands. (See Retrieving fax
automatically print a copy of the stored fax.
Fax Forwarding
9
The fax forwarding feature lets you
automatically forward your received faxes to
another machine. If you choose
a Press Menu, 2, 5, 1.
Backup Print:Onthe machine will also
print the fax (this is a safety feature in case
there is a power failure before the fax is
forwarded or a problem at the receiving
machine).
Remote Fax Opt
1.Forward/Store
b Press a or b to choose Fax Storage.
Press OK.
c Press Stop/Exit.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Forward/Store
Note
When Fax Storage is turned on your
machine cannot receive colour faxes. The
sending machine must convert them to
monochrome first.
b Press a or b to choose Fax Forward.
Press OK.
9
The LCD will ask you to enter the fax
number you want your faxes to be
forwarded to.
c Enter the forwarding number (up to 20
digits).
Press OK.
d Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
Note
When Fax Forwarding is turned on your
machine will only receive monochrome
faxes into memory. Colour faxes will not
be received, unless the sending machine
converts them to monochrome before
sending.
e Press Stop/Exit.
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Chapter 9
e Press Stop/Exit.
PC Fax Receive
9
Note
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
• PC Fax Receive is not supported in the
®
Mac OS .
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
Even if you have turned off your PC (at night
or at the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
stored faxes received, for example:
PC Fax Msg:001
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
When you start your PC and run the PC-FAX
Receiving software, your machine transfers
your faxes to your PC automatically.
• When PC Fax Receive is turned on only
monochrome faxes can be received into
the memory and sent to the PC. Colour
faxes will be received in real time and
printed in colour.
To transfer the received faxes to your PC you
must first have the PC-FAX Receiving
software running on your PC. (For details,
see PC-FAX receiving in the Software User’s
Guide on the CD-ROM.)
If you choose Backup Print:Onthe
machine will also print the fax.
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Forward/Store
b Press a or b to choose
PC Fax Receive.
Press OK.
c Press a or b to choose <USB>or the
PC you want to receive on the Network.
Press OK.
d Press a or b to choose
Backup Print:Onor
Backup Print:Off.
Press OK.
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Remote fax options
Changing Remote Fax
Options
TurningoffRemoteFax
Options
9
9
If received faxes are left in your machine's
memory when you change the remote fax
options, the LCD will ask you one of the
following messages:
a Press Menu, 2, 5, 1.
Remote Fax Opt
1.Forward/Store
b Press a or b to choose Off.
Press OK.
Erase All Doc?
1.Yes 2.No
c Press Stop/Exit.
Print All Fax?
1.Yes 2.No
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
„ If you press 1, faxes in the memory will be
erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
„ If you press 2, faxes in the memory will not
be erased or printed and the setting will be
unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receivefrom another option
(Fax Forwardor Fax Storage), the LCD
will ask you the following message:
9
Send Fax to PC?
1.Yes 2.No
„ If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC Fax Receive icon
is active on your PC. (See PC-FAX
receiving in the Software User’s Guide on
the CD-ROM.)
„ If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
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Chapter 9
Using your Remote Access
Code
Remote Retrieval
9
9
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
a Dial your fax number from a telephone
or another fax machine using touch
tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l).
Setting a Remote Access
Code
9
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
c The machine signals if it has received
messages:
„ 1 long beep — Fax messages
„ No beeps — No messages
d When the machine gives two short
beeps, enter a command.
a Press Menu, 2, 5, 2.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
Remote Fax Opt
2.Remote Access
b Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
e Press 9, 0 to stop Remote Access when
you have finished.
c Press Stop/Exit.
f Hang up.
Note
Note
Do not use the same code as your fax
receive code (l 5 1 (l 9 1 for New
If your machine is set to Manualmode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds.
Zealand)) or telephone answer code (# 5 1
You can change your code at any time by
entering a new one. If you want to make your
restore the inactive setting (---l) and
press OK.
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Remote fax options
Retrieving fax messages
9
Changing your Fax
Forwarding number
9
a Dial your fax number.
You can change the default setting of your fax
forwarding number from another telephone or
fax machine using touch tone.
b When your machine answers, enter
your remote access code (3 digits
followed by l). If you hear one long
beep, you have messages.
a Dial your fax number.
b When your machine answers, enter
your remote access code (3 digits
followed by l) during a period of
silence. If you hear one long beep, you
have messages.
c When you hear two short beeps,
press 9, 6, 2.
d Wait for the long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages forwarded followed
by # # (up to 20 digits).
c When you hear two short beeps,
press 9, 5, 4.
d Wait for the long beep, and then use the
dial pad to enter the new number of the
remote fax machine where you want
your fax messages forwarded followed
by # # (up to 20 digits).
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9, 0 to reset the machine when
Note
you have finished.
9
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
f Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
e Press 9, 0 when you have finished.
f Hang up after you hear your machine
beep.
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Chapter 9
Remote fax commands
9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95 Change the Fax Forwarding or Fax
Operation details
Storage settings
1 OFF
You can choose Offafter you have retrieved or erased all
your messages.
2 Fax Forwarding
4 Fax Forwarding number
6 Fax Storage
If you hear one long beep, the change has been accepted.
If you hear three short beeps, you cannot change it because
something has not been set up (for example, registering a
Fax Forwarding number). You can register your Fax
Forwarding number by entering 4. (See Changing your Fax
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
97
98
Check the receiving status
1 Document
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
2 Fax/Tel
If you hear one long beep, your change has been accepted.
3 Fax Only
90
Exit
Pressing 9, 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
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Printing Reports
10
10
Fax Journal (activity report)
10
Fax reports
10
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or 24
hours, 2 or 7 days). If you set the interval to
Off, you can still print the report by following
the steps in the How to print a
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report
Every 50 Faxes.
10
a Press Menu, 2, 4, 2.
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose Onor On+Image, the report will print
for every fax you send.
b Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Imageor Off+Imagewill print
a section of the fax's first page on the report
to help you remember.
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
When the Verification Report is turned Offor
Off+Image, the Report will only print if there
is a transmission error, with NG in the
RESULT column.
10
a Press Menu, 2, 4, 1.
b Press a or b to choose Off+Image,
On, On+Imageor Off.
„ Every 50 Faxes
The machine will print the Journal
when the machine has stored 50
jobs.
Press OK.
c Press Stop/Exit.
c Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d Press Stop/Exit.
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Chapter 10
Reports
10
The following reports are available:
1.XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
2.Help List
A help list about how to quickly program
your machine.
3.Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
6.Network Config
Prints a list of your current Network
settings.
How to print a report
10
a Press Menu, 6.
b Choose one of the options below:
„ Press a or b to choose the report
you want. Press OK.
„ Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c Press Mono Start.
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Polling
11
11
Setup to receive polling with a
secure code
Polling overview
11
11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to retrieve a fax from a
secured Brother machine you have to enter
the secure code.
to work. Not all fax machines support polling.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
Polling receive
11
Polling receive lets you call another fax
machine to receive a fax.
Setup Receive
7.Polling RX
c Press a or b to choose Secure.
Press OK.
Setup to receive polling
11
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
d Enter a four-digit secure code.
Press OK.
This is the security code of the fax
machine you are polling.
Setup Receive
7.Polling RX
e Enter the fax number you are polling.
f Press Mono Start or Colour Start.
c Press a or b to choose Standard.
Press OK.
11
d Enter the fax number you are polling.
e Press Mono Start or Colour Start.
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Chapter 11
Setup to receive delayed
polling
Sequential polling
11
11
The machine can request documents from
several fax machines in one operation.
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
a Make sure you are in Fax mode
b Press Menu, 2, 1, 7.
.
Setup Receive
7.Polling RX
Setup Receive
7.Polling RX
c Press a or b to choose Standard,
Secureor Timer.
Press OK.
c Press a or b to choose Timer.
Press OK.
d Do one of the following:
d Enter the time (in 24-hour format) you
want to start polling.
„ If you chose Standard, go to
Press OK.
For example, enter 21:45 for 9:45 PM.
„ If you chose Secure, enter a
four-digit number, press OK, go to
e Enter the fax number you are polling.
„ If you did not enter the correct
f Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
Secure Code you will receive the
following message: Disconnected.
„ If you chose Timer, enter the time
(24-hour format) you want to begin
Note
If the other fax machine that you are
calling has not been set-up for polling, you
will receive the message: Connection
Fail.
e Specify the destination fax machines,
which you wish to poll by using
Speed-Dial, Search, a Group or the dial
pad. You must press OK between each
location.
f Press Mono Start or Colour Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
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Polling
Setup for polled transmit with
secure code
Polled transmit
(Monochrome only)
11
11
Secure Polling restricts who can retrieve the
documents you set up to be polled.
Polled Transmit is when you set up your
machine to wait with a document so another
fax machine can call and retrieve it.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine they will have to
enter the secure code.
Setup for polled transmit
11
a Make sure you are in Fax mode
.
a Make sure you are in Fax mode
.
b Load your document.
c Press Menu, 2, 2, 6.
b Load your document.
c Press Menu, 2, 2, 6.
Setup Send
6.Polled TX
Setup Send
6.Polled TX
d Press a or b to choose Secure.
Press OK.
d Press a or b to choose Standard.
Press OK.
e Enter a four-digit number.
Press OK.
e The LCD shows:
Next
1.Yes 2.No
f The LCD shows:
f Press 2 and press Mono Start.
Next
1.Yes 2.No
Note
g Press 2 and press Mono Start.
Once a document has been stored in
memory for Polling Transmit, it can be
sent and received more than once.
11
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Chapter 11
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Making copies
12
12
Making a single copy
12
How to copy
12
a Make sure you are in Copy mode
.
Entering Copy mode
12
b Load your document.
Press
(Copy) to enter Copy mode. The
default setting is Fax mode. You can change
the number of seconds or minutes that the
machine stays in Copy mode.
c Press Mono Start or Colour Start.
Making multiple copies
12
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
The LCD shows the default copy settings:
d Press Mono Start or Colour Start.
5
4
Note
To sort your copies, press the Options.
Plain
A4
100% Normal 01
1
2
3
Stop copying
12
1
2
3
4
5
Copy Ratio
Quality
To stop copying, press Stop/Exit.
No of Copies
Paper Size
Paper Type
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Making copies
To temporarily change the quality setting,
follow the instruction below:
Copy keys
12
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy keys.
a Make sure you are in Copy mode
b Load your document.
.
(For MFC-5460CN)
c Use the dial pad to enter the number of
copies (up to 99).
d Press Quality.
(For MFC-5860CN)
e Press a or b to choose Normal, Best
or Fast. Press OK.
f Press Mono Start or Colour Start.
The machine returns to its default settings
2 minutes after it finishes copying, or if the
mode timer returns the machine to Fax mode.
For more information see Mode
To change the default setting, follow the
instruction below:
a Press Menu, 3, 1.
Copy
1.Quality
Changing copy speed and
quality
b Press a or b to choose Normal, Best
or Fast. Press OK.
12
c Press Stop/Exit.
You can choose from a range of quality
settings. The default setting is Normal.
Press Quality Normal Normal is the
recommendedmode
for ordinary print
outs. This produces
good copy quality
with good copy
speed.
12
and a or b
Fast
Fast copy speed and
lowest ink
consumption. Use to
save time printing
documents to be
proof-read, large
documents or many
copies.
Best
Use best mode to
copy precise images
such as
photographs. This
provides the highest
resolution and the
slowest speed.
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Chapter 12
e Choose one of the options below:
Enlarging or reducing the
image copied
„ Use a or b to choose the
enlargement or reduction ratio you
want. Press OK.
12
You can choose the following enlargement or
reduction ratios:
„ Use a or b to choose
Custom(25-400%). Press OK. Use
the dial pad to enter an enlargement
or reduction ratio from 25%to 400%
in 1% increments. (For example,
press 5, 3 to enter 53%.) Press OK.
Custom(25-400%)allows you to enter a
ratio from 25% to 400%.
Press
Enlarge/Reduce
Custom(25-400%)
200%
f Press Mono Start or Colour Start.
198% 10x15cmiA4
186%10x15cmiLTR
142% A5iA4
104% EXEiLTR
100%
Note
Page Layout Options 2 in 1(P), 2 in 1(L),
4 in 1(P), 4 in 1(L) or Poster are not
available with Enlarge/Reduce.
and a or b
97% LTRiA4
93% A4iLTR
83% LGLiA4
78% LGLiLTR
69% A4iA5
50%
To enlarge or reduce the next copy follow the
instruction below:
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Enlarge/Reduce.
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Making copies
Making N in 1 copies or a poster
12
Copy options
12
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
When you want to quickly change the copy
settings temporarily for the next copy, use the
Options key.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to make a poster, use the
scanner glass.
Press
Menu
Options
Page
selection/
Paper Type Plain Paper
(MFC
only)
-
5860CN Inkjet Paper
Brother Photo
Important
Other Photo
„ Please make sure paper size is set to A4.
Transparency
„ You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
Paper Size Letter
„ If you are producing multiple colour
Legal
A4
copies, N in 1 copy is not available.
„ (P) means Portrait and (L) means
A5
Landscape.
10(W) x 15(H)cm
„ You can only make one poster copy at a
Brightness - nnonn +
Contrast - nnonn +
75
75
time.
Stack/Sort Stack
Sort
a Make sure you are in Copy mode
b Load your document.
.
Page Layout Off(1 in 1)
2 in 1 (P)
c Use the dial pad to enter the number of
copies (up to 99).
2 in 1 (L)
4 in 1 (P)
d Press Options and a or b to choose
Page Layout.
4 in 1 (L)
Press OK.
12
Poster(3 x
3)
e Press a or b to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
No. of Copies No. of Copies:
01
(01 - 99)
Press OK.
Note
f Press Mono Start or Colour Start to
scan the page.
You can save the copy settings you use
most often by setting them as default. You
can find instructions on how to do this in
the section for each feature.
If you are making a poster or placed the
document in the ADF, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
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Chapter 12
g After the machine scans the page,
press 1 to scan the next page.
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
Next Page?
1.Yes 2.No
„ 2 in 1 (P)
h Place the next document on the scanner
glass. Press OK.
the layout.
„ 2 in 1 (L)
Set Next Page
Then Press OK
i After all the pages have been scanned,
press 2 to finish.
„ 4 in 1 (P)
Note
If photo paper is chosen as the paper type
setting for N in 1 copies, the images will
be printed as if plain paper had been
chosen.
„ 4 in 1 (L)
„ Poster (3x3)
If you are copying from the ADF, insert the
document face up in the direction shown
below:
You can make a poster size copy of a
photograph.
„ 2 in 1 (P)
„ 2 in 1 (L)
„ 4 in 1 (P)
„ 4 in 1 (L)
Sorting copies using the ADF
12
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a Make sure you are in Copy mode
b Load your document.
.
c Use the dial pad to enter the number of
copies (up to 99).
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Making copies
d Press Options and a or b to choose
Stack/Sort.
b Load your document.
c Use the dial pad to enter the number of
Press OK.
copies (up to 99).
e Press a or b to choose Sort.
Press OK.
d Press Options and a or b to choose
Contrast.
Press OK
f Press Mono Start or Colour Start.
Contrast
-nnonn+
e
Adjusting Brightness
12
To temporarily change the brightness setting,
follow the instruction below:
e Press a or b to increase or decrease
the contrast.
Press OK.
a Make sure you are in Copy mode
b Load your document.
.
f Press Mono Start or Colour Start.
To change the default setting follow the
instructions below:
c Use the dial pad to enter the number of
copies (up to 99).
a Press Menu, 3, 3.
Copy
3.Contrast
d Press Options and a or b to choose
Brightness.
Press OK.
b Press a or b to change the contrast.
Press OK.
Brightness
-nnonn+
e
c Press Stop/Exit.
e Press a or b to make the copy lighter
or darker. Press OK.
Adjusting Colour saturation
12
f Press Mono Start or Colour Start.
To change the default setting follow the
instructions below:
The colour saturation can only be changed
through the default setting.
a Press Menu, 3, 4.
a Press Menu, 3, 2.
Copy
4.Color Adjust
12
b Press a or b to make the copy lighter
or darker. Press OK.
b Press a or b to choose 1.Red,
2.Greenor 3.Blue. Press OK.
c Press Stop/Exit.
c Press a or b to change the colour
saturation. Press OK.
Adjusting Contrast
12
d Choose one of the options below:
Adjust the contrast to help an image look
sharper and more vivid.
colour.
To temporarily change the contrast setting,
follow the instructions below:
„ Press Stop/Exit.
a Make sure you are in Copy mode
.
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Chapter 12
b Load your document.
Paper options
12
c Use the dial pad to enter the number of
(MFC-5860CN only)
copies (up to 99).
If both trays are set to the same size and type
of paper, Auto Selectwill let your machine
take from Tray#1 first, then take from Tray#2
if Tray#1 runs out of paper.
d Press Options and a or b to choose
Paper Size.
Press OK.
e Press a or b to choose the size of
paper you are using Letter, Legal,
A4, A5or 10(W) x 15(H)cm.
Press OK.
Paper type
12
If you are copying on special paper, be sure
to choose the type of paper you are using so
you will get the best print quality.
f Press Mono Start or Colour Start.
a Make sure you are in Copy mode
b Load your document.
.
Note
To change the default paper type setting
c Use the dial pad to enter the number of
copies (up to 99).
Tray Select (MFC-5860CN only)
12
d (MFC-5460CN)
Press Paper Type.
(MFC-5860CN)
You can change the tray that will be used for
the next copy . To change the default tray see
Press Options and a or b to choose
Paper Type.
Press OK.
a Make sure you are in Copy mode
b Load your document.
.
e Press a or b to choose the type of
paper you are using (Plain Paper,
Inkjet Paper, Brother Photo,
Other Photoor Transparency).
Press OK.
c Use the dial pad to enter the number of
copies (up to 99).
d Press Tray Select.
f Press Mono Start or Colour Start.
e Press a or b to choose Auto Select,
#1(xxx)or #2(xxx).
Note
To change the default paper type setting
Press OK.
Note
XXXis the type of paper chosen in Paper
Options.
Paper size
12
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo Card 10(W) × 15(H)cm paper.
f Press Mono Start or Colour Start.
a Make sure you are in Copy mode
.
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Printing photos from a memory
card
13
13
Using memory cards
13
PhotoCapture
Center™Operations
13
Your Brother machine has media drives
(slots) for use with popular digital cameras
®
®
media: CompactFlash , Memory Stick
Printing from a memory card
without a PC
Memory Stick Pro™, SecureDigital™,
MultiMediaCard™ and xD-Picture Card™.
13
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera. (See How to print from a
®
®
CompactFlash
Memory Stick
Memory Stick Pro™
Scanning to a memory card
without a PC
13
You can scan documents and save them
directly to a memory card.
SecureDigital™
xD-Picture Card™
MultiMediaCard™
„ miniSD™ can be used with a miniSD™
adapter.
Using PhotoCapture Center™
from your computer
„ Memory Stick Duo™ can be used with a
13
Memory Stick Duo™ adapter.
„ Memory Stick Pro Duo™ can be used with
You can access the memory card that is in
the media drive (slot) of the machine from
your PC.
a Memory Stick Pro Duo™ adapter.
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
®
(See PhotoCapture Center™ for Windows
or Remote Setup & Photo Capture Center™
®
for Macintosh in the Software User's Guide
on the CD-ROM.)
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Printing photos from a memory card
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
CAUTION
DO NOT unplug the power cord or remove
the memory card from the media drive (slot)
while the machine is reading or writing to
the card (the Photo Capture key is
blinking). You will lose your data or
damage the card.
Firmly put the card into the correct slot.
The machine can only read one memory card
at a time so do not put more than one card in
a slot.
Memory card folder structure
13
1
2 3
4
®
1
2
CompactFlash
Your machine is designed to be compatible
with modern digital camera image files and
memory cards; however, please read the
points below to avoid errors:
SecureDigital™, MultiMediaCard™
®
3
4
Memory Stick , Memory Stick Pro™
xD-Picture Card™
„ The DPOF file on the memory card must
be in a valid format. (See DPOF
The Photo Capture key will light to show the
memory card status. It can be on, off or
blinking. See the table below for what the light
means.
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ PhotoCapture Center™ printing without
using a PC must be performed separately
from PhotoCapture Center™ operations
using the PC. (Simultaneous operation is
not available.)
„ IBM Microdrive™ is not compatible with
„ On
the machine.
13
A memory card is inserted correctly.
„ The machine can read up to 999 files on a
„ Off
memory card.
No memory card is present, or it is
incorrectly inserted.
®
„ CompactFlash Type II is not supported.
„ This product supports xD-Picture Card™
„ Blinking
Type M / Type H (Large Capacity).
The inserted memory card is being read,
or is being written to.
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Chapter 13
Please be aware of the following:
How to print from a
memory card
„ When printing the INDEX or IMAGE, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
13
Before printing a photo you must first print a
thumbnail index to choose the number of the
photo you want to print. Follow the
instructions below to start printing directly
from your memory card:
„ Your machine is designed to read memory
cards that have been formatted by a digital
camera.
a Make sure you have put the memory
card in the correct slot. The LCD will
show the following message:
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
C.Flash Active
Press PhotoCapture..
b Press Photo Capture. For DPOF
c Press a or b to choose Print Index
and then press OK.
d Press Colour Start to start printing the
index sheet. Make a note of the image
number you want to print. See Printing
e Press a or b to choose
Print Imagesand then press OK.
f Enter the image number and press OK.
g Press Colour Start to start printing.
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Printing photos from a memory card
Printing the thumbnail index
13
Printing Images
13
The PhotoCapture Center™ assigns each of
your images a number. It does not recognize
any other numbers or file names that your
digital camera or PC may have assigned to
the images.
Before you can print an individual image, you
have to know the image number.
a Make sure you have put the memory
card in the correct slot.
When you print a thumbnail page, it will show
all of the pictures on your memory card and
the number assigned to it. Even corrupted
images may have part of the image printed.
Press
(Photo Capture).
c Press a or b to choose
Print Images. Press OK.
Note
If your memory card contains valid
DPOF information, the LCD will show
a Make sure you have put the memory
d Enter the image number that you want to
print from the thumbnail index.
Press OK.
card in the correct slot.
Press
(Photo Capture).
Enter & OK Key
No.:
b Press a or b to choose Print Index.
Press OK.
Multiple numbers can be entered by
using the OK key to separate numbers.
For example 1, OK, 3, OK, 6 would print
images 1, 3 and 6.
c Press a or b to choose
6 Images/Lineor 5 Images/Line.
Press OK.
The # key can be used to print a range
of numbers, for example 1, #, 5 would
print all images from 1 to 5.
e After you have chosen all the images
you want to print, press OK to choose
your settings.
13
5 Images/Line
6 Images/Line
If you have already chosen your
settings, press Colour Start.
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
f Press a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
d Press Colour Start to print.
Press OK.
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Chapter 13
g Press a or b to choose the paper size
you are using, Letter, A4, 10x15cmor
13x18cm.
DPOF printing
13
DPOF stands for Digital Print Order Format.
„ If you chose Letter or A4, go to
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
„ If you chose another size, go to
„ If you have finished choosing
settings, press Colour Start.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
h Press a or b to choose the print size
(10x8cm, 13x9cm, 15x10cm,
18x13cm, 20x15cmor Max. Size).
Press OK.
®
When the memory card (CompactFlash ,
®
i Choose one of the options below:
Memory Stick , Memory Stick Pro™,
SecureDigital™ MultiMediaCard™ or
xD-Picture Card™) with DPOF information is
put into your machine, you can print the
chosen image easily.
„ To choose the number of copies go
„ If you have finished choosing
settings, press Colour Start.
To print directly from a memory card with
DPOF information on it follow the instructions
below:
j Enter the number of copies you want.
Press OK.
a Firmly insert the memory card into the
k Press Colour Start to print.
The printing positions when using A4 paper
are shown below.
card slot.
C.Flash Active
Press PhotoCapture..
2
3
1
Press
(Photo Capture).
13x9cm
15x10cm
10x8cm
b Press a or b to choose
Print Images. Press OK.
c If there is a DPOF file on the card, the
LCD will show:
Select ab & OK
DPOF Print:Yes
4
5
6
18x13cm
20x15cm
Max. Size
d Press a or b to choose
DPOF Print:Yes. Press OK.
e Press a or b to choose the type of
paper you are using, Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
Press OK.
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Printing photos from a memory card
f Press a or b to choose the paper size
you are using, Letter, A4, 10x15cmor
13x18cm.
PhotoCaptureCenter™
print settings
13
Press OK.
If you chose Letter or A4, press a or b
to choose the print size you are using,
10x8cm, 13x9cm, 15x10cm, 18x13cm,
20x15cmor Max. Size.
These settings will remain until you change
them again.
Print quality
13
Press OK.
g Press Colour Start to print.
a Press Menu, 4, 1.
b Press a or b to choose Normalor
Photo.
Press OK.
c Press Stop/Exit.
Paper Options
13
Paper Type
13
a Press Menu, 4, 2.
b Press a or b to choose Plain Paper,
Inkjet Paper, Brother Photoor
Other Photo.
Press OK.
c Press Stop/Exit.
Paper Size
13
a Press Menu, 4, 3.
b Press a or b to choose the paper size
you are using, Letter, A4, 10x15cmor
13x18cm.
13
Press OK.
If you chose Letter or A4, press a or b
to choose the print size you are using,
10x8cm, 13x9cm, 15x10cm, 18x13cm,
20x15cmor Max. Size.
Press OK.
c Press Stop/Exit.
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Chapter 13
Adjusting Brightness,
Contrast and Colour
Note
• White Balance
13
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will effect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this, you can
correct this effect and bring the white
areas back to pure white.
Brightness
13
a Press Menu, 4, 4.
b Press a or b to make a lighter or darker
copy.
Press OK.
• Sharpness
c Press Stop/Exit.
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
Contrast
13
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
• Colour Density
a Press Menu, 4, 5.
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out or weak
picture.
b Press a or b to increase or decrease
the contrast.
Press OK.
c Press Stop/Exit.
Colour enhancement
13
The colour enhancement feature will produce
more vivid printed images. Your photographs
will take slightly longer to print.
a Press Menu, 4, 6.
b Press a or b to choose Onor Off.
Press OK.
c Press a or b to choose
1.White Balance, 2.Sharpnessor
3.Color Density.
Press OK.
d Press a or b to adjust the degree of the
setting.
Press OK.
e Press Stop/Exit.
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Printing photos from a memory card
Cropping
13
Scan to Card
13
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will be automatically cropped.
You can scan monochrome and colour
documents into a memory card. Monochrome
documents will be stored in PDF(*.PDF) or
TIFF file formats (*.TIF). Colour documents
may be stored in PDF (*.PDF) or JPEG
(*.JPG) file formats. The default setting is
Color 150 dpiand the default file format
is PDF. The machine automatically creates
file names based on the current date. (For
details, see the Quick Setup Guide.) For
example, the fifth image scanned on July 1,
2006 would be named 01070506.PDF. You
can change the colour, quality and file name.
The default setting is On. If you want to print
the whole image, turn this setting to Off.
a Press Menu, 4, 7.
b Press a or b to choose Off(or On).
Press OK.
c Press Stop/Exit.
Cropping: On
13
Quality
File format
TIFF / PDF
B/W 200x100 dpi
B/W 200 dpi
TIFF / PDF
PDF / JPEG
PDF / JPEG
PDF / JPEG
Color 150 dpi
Color 300 dpi
Color 600 dpi
Cropping: Off
13
®
a Insert a CompactFlash , Memory
®
Stick , Memory Stick Pro™,
SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
Borderless printing
13
WARNING
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
Do not take out the memory card while
Photo Capture is blinking to avoid
damaging the card or data stored on the card.
a Press Menu, 4, 8.
13
b Load your document.
b Press a or b to choose Off(or On).
Press OK.
c Press
(Scan).
c Press Stop/Exit.
d Press a or b to choose
Scan to Card, choose one of the
options below:
„ To change the quality press OK and
„ To start scanning press Mono Start
or Colour Start.
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Chapter 13
e Press a or b to choose the quality,
Changing the colour file
format
choose one of the options below:
13
„ To change the file type press OK and
a Press Menu, 4, 9, 3.
„ To start scanning press Mono Start
or Colour Start.
b Press a or b to choose PDFor JPEG.
Press OK.
f Press a or b to choose the file type,
choose one of the options below:
c Press Stop/Exit.
„ To change the file name press OK
Understanding the
Error Messages
„ To start scanning press Mono Start
or Colour Start.
13
g The file name is set automatically.
However, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits. Press
Once you are familiar with the types of errors
that can occur while you are using the
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Mono Start or Colour Start.
„ Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
Changing the image quality
13
a Press Menu, 4, 9, 1.
b Press a or b to choose
B/W 200x100 dpi, B/W 200 dpi,
Color 150 dpi, Color 300 dpior
Color 600 dpi.
„ No File
This message will appear if you try to
access a memory card in the drive (slot)
that does not contain a .JPG file.
Press OK.
„ Out of Memory
c Press Stop/Exit.
This message will appear if you are
working with images that are too large for
the machine's memory.
Changing the black & white
file format
13
a Press Menu, 4, 9, 2.
b Press a or b to choose TIFFor PDF.
Press OK.
c Press Stop/Exit.
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Printing photos from a camera
with PictBridge
14
14
Using PictBridge
14
Setting your digital camera
14
Make sure your camera is in PictBridge
mode.
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
„ Some of the settings listed below may not
be available for your PictBridge
compatible digital camera.
Camera Menu
Selections
Options
Before Using
PictBridge
Paper Size
Letter, A4, 10×15cm,
Printer Settings (Default
14
setting)
Paper Type
Plain Paper, Glossy
Paper, Inkjet Paper,
PictBridge requirements
14
Printer Settings (Default
To avoid errors, remember the following
points:
setting)
Layout
Borderless: On,
Borderless: Off, Printer
„ The machine and the digital camera must
be connected using a suitable USB cable.
Settings (Default setting)
-
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
DPOF setting
Print Quality
Normal, Fine, Printer
Settings (Default setting)
„ PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Colour
Enhancement
On, Off, Printer Settings
(Default setting)
1
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the settings below.
Settings
Options
10×15cm
Glossy Paper
Borderless: On
Fine
14
Paper Size
Paper Type
Layout
Print Quality
Colour Enhancement
Off
Please refer to the doc.umentation supplied
with your camera for more detailed
information on changing PictBridge settings.
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Chapter 14
DPOF printing
14
Printing Images
14
DPOF stands for Digital Print Order Format.
a Make sure that your camera is turned
off. Connect your camera to the
PictBridge port on the machine using
the USB cable.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Understanding the
Error Messages
1
14
Once you are familiar with the types of errors
that can occur while you are using the
PictBridge port, you can easily identify and
troubleshoot any problems.
1
PictBridge port
„ Out of Memory
Note
This message will appear if you are
working with images that are too large for
the machine's memory.
Remove any memory cards from the
machine before connecting the digital
camera.
„ Wrong USB device
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows the following
message:
This message will appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
PictBridge port, then press Power Save
Camera Connected
to turn the machine off and then on again.
detailed solution.
When the machine starts printing a
photo, the LCD will show Printing.
WARNING
To prevent damage to your machine, do not
connect any device other than a PictBridge
compatible camera to the PictBridge port.
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Software and Network features
15
15
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). The guide
has easy to use links that, when clicked, will
take you directly to a particular section.
c Click the heading you would like to read
from the list at the left of the window.
You can find information on these features:
„ Printing
„ Scanning
®
„ ControlCenter3 (for Windows )
®
„ ControlCenter2 (for Macintosh )
„ Remote Setup
„ Faxing from your computer
„ PhotoCapture Center™
„ Network Printing
®
(For Macintosh )
®
a Make sure your Macintosh is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
„ Network Scanning
How to read the HTML User’s Guide
b Double-click the Documentation icon.
This is a quick reference for how to access
the HTML User’s Guide.
c Double-click your language folder, and
then double-click the top page file.
®
(For Windows )
d Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Note
If you have not installed the software, see
a From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guide.
b Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
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Safety and Legal
A
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of non-Brother cordless
phones.
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Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull in the middle of the AC power cord. Doing this might cause an electrical shock.
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DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing
this may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
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Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer for service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer for service.
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WARNING
• Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall
socket. Never install telephone wiring during a lightning storm. Never install a telephone wall
socket in a wet location.
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
WARNING
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
IMPORTANT-For Your Safety
A
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-
pin power point which is effectively grounded through the normal household wiring.
Extension cords used with the equipment must be three-conductor and be correctly wired to
provide connection to ground. Incorrectly wired extension cords are a major cause of fatalities.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Disconnect device
A
This machine must be installed near a power outlet, which is easily accessible. In case of
emergencies, you must disconnect the power cord from the power outlet in order to shut off power
completely.
LAN connection
A
CAUTION
Do not connect this product to a LAN connection that is subject to over-voltages.
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Safety and Legal
Important Information for Australia
A
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Do not touch a document during printing.
13 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
14 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
15 Wait until pages have exited the machine before picking them up.
16 Unplug this product from the electrical socket and refer servicing to Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
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„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
Important Information for New Zealand
A
Important Safety Instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the macine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any
product is compatible with all of Telecom’s network services.
6 This equipment does not fully meet Telecom’s impedance requirements. Performance
limitations may occur when used in conjunction with some parts of the network. Telecom will
accept no responsibility should difficulties arise in such circumstances.
7 If a charge for local calls is acceptable, the “Dial Button” should not be used for local calls. Only
the 7-digits of the local number should be dialled from your telephone. Do not dial the area
code digit or the “0” prefix.
8 This equipment shall not be set to make automatic calls to the Telecom ‘111’ Emergency
Service.
9 This equipment should not be used under any circumstances which may constitute a nuisance
to other Telecom customers.
10 Not all telephones will respond to incoming ringing when connected to the extension socket.
11 The answer delay setting of this equipment shall not be set to less than the default setting as
this will destroy Caller ID information.
12 All persons using this device for recording telephone conversations shall comply with New
Zealand law. This requires that at least one party to the conversation is to be aware that it is
being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be
complied with in respect to the nature of the personal information collected, the purpose for its
collection, how it is to be used and what it disclosed to any other party.
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Safety and Legal
13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing
serious damage to the product.
14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should not be placed in a built-in installation unless proper ventilation
is provided.
15 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed
socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
17 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
18 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
19 Do not touch a document during printing.
20 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
21 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
22 Unplug this product from the mains power and telephone line sockets, and refer servicing to
qualified Service Personnel under the following conditions:
„ If the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
23 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some
telephones are not compatible. Since noise or speech from the telephone can upset dialling
from this unit, errors may result if the devices are used together in other than quiet conditions.
24 Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196” or
“0197”), this unit will have to be used in conjunction with an associated tone signalling (DTMF)
telephone.
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25 Note that some telephones are not compatible with this unit and dialling errors may result if the
two devices are used together in other than quiet conditions. The Telecom Faults Service is
not to be called should such problems arise. In such cases, it is recommended that the prefix
and wanted number are dialled manually.
26 This equipment may not provide for the effective hand-over of a call to another device
connected to the same line.
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Safety and Legal
Important Information for Some Countries
A
Important Safety Instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may drop, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or on a radiator
or heater. This product should never be placed in a built-in installation unless proper ventilation
is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug
(Only for Singapore, Malaysia, Hong Kong and India), a plug having two or three pins. This
plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Do not defeat the purpose of the grounding-type plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Do not touch a document during printing.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Please refer
all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has
been included for your convenience, or you may contact the Brother Dealer for Service.
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16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel
under the following conditions:
„ If the power cord is damaged or frayed.
„ If the product has been spilled by liquid.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
17 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
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Safety and Legal
Legal limitations for copying
A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or
document.
„ Money
„ Bonds or other certificates of indebtedness
„ Certificates of Deposit
„ Armed Forces Service or Draft papers.
„ Passports
„ Postage Stamps (cancelled or uncancelled)
„ Immigration Papers
„ Welfare documents
„ Cheques or Drafts drawn by Governmental Agencies
„ Identification Documents, badges or insignias
„ Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
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Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademark of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide, and the Network User’s Guide are registered trademarks of their respective
companies.
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Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink
Check to see if the LCD is showing an error message. (See Error
Check that the correct printer driver has been installed and chosen.
Make sure the machine is online. Click Start and then Printers and Faxes.
Right-click and choose ‘Brother MFC-XXXX’ (where XXXX is your model name),
and make sure that ‘Use Printer Offline’ is unchecked.
Poor print quality
Make sure that the Printer Driver or Paper Type setting in the menu matches the
®
type of paper you are using. (See Printing for Windows or Printing and Faxing
®
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
The recommended environment for your machine is between 20° C to 33° C (68°
F to 91° F).
White horizontal lines appear in
text or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
The machine prints blank pages.
Characters and lines are stacked.
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Printing (Continued)
Difficulty
Suggestions
Printed text or images are skewed. Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper, envelopes and other
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
Printing appears dirty or ink seems Make sure you are using the correct types of paper. (See Acceptable paper and
to run.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
Make sure you are using the paper support flap. (See Loading paper, envelopes
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
the page.
The printouts are wrinkled.
In the printer driver Basic tab, click the Settings, and uncheck the
Bi-Directional Printing.
Cannot perform ‘2 in 1 or 4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings tab, and make sure you uncheck
Colour Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
®
®
(See Printing for Windows or Printing and Faxing for Macintosh in the Software
User’s Guide on the CD-ROM.)
Machine feeds multiple pages
Make sure the paper is loaded properly in the paper tray. (See Loading paper,
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper, envelopes
Printed pages double-feed and
cause a paper jam.
Make sure you pull out the paper support until it clicks.
Machine does not print from Paint
Brush.
Try setting the Display setting to ‘256 colours.’
Machine does not print from Adobe
Illustrator.
®
Try to reduce the print resolution. (See Printing for Windows or Printing and
®
Faxing for Macintosh in the Software User’s Guide on the CD-ROM.)
The machine cannot print full
pages of a document.
®
Reduce the printing resolution. (See Printing for Windows or Printing and Faxing
®
for Macintosh in the Software User’s Guide on the CD-ROM.)
Out of Memorymessage
Reduce the complexity of your document and try again. Reduce the graphic
quality or the number of font sizes within your application software.
occurs.
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Troubleshooting and Routine Maintenance
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone
across the page or the top and
bottom of sentences are cut off.
line. Ask the other party to send the fax again.
Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that are empty or nearly empty, and then ask the
other person to send the colour fax again. (See Replacing the ink
Left and Right margins are cut off or Turn on Auto Reduction. (See Printing a reduced incoming fax on page 40.)
a single page is printed on two
pages.
Phone Line or Connections
Difficulty
Suggestions
Dialling does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check all line cord connections.
Change Tone/Pulse setting. (See the Quick Setup Guide.) (Not available in New
Zealand.)
Lift the external phone’s handset, (on the machine’s handset or cordless handset
if available), and then dial the number to send a manual fax.
Wait to hear fax receiving tone before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup.
call your machine to hear it answer. If there is still no answer, check the telephone
line cord connection. If there is no ringing when you call your machine, ask your
telephone company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup.
If you often have interference on the phone line, try changing the menu setting of
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Sending Faxes
Difficulty
Suggestions
Cannot send a fax
Check all line cord connections.
Make sure that the Fax
key is illuminated.
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error.
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:NG’ on the Transmission
Verification Report, your machine may be out of memory. If the problem continues,
ask the telephone company to check your phone line.
If you often get transmission errors due to possible interference on the phone line,
try changing the menu setting of Compatibility to Basicor Normal. (See
Poor fax send quality.
Try changing your resolution to Fineor S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Sending a Fax Call to the machine. If you answered at the machine, press Mono Start and hang up at once. If you
answered on an external or extension phone, press your Fax Receive Code
(default setting is l51 (l91 for New Zealand)). When your machine answers,
hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single phone line with your machine, it may create a problem sending
or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature
should help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive information
on a single, shared line with custom features. If avoiding a slight interruption is
crucial to your business, a separate phone line with no custom features is
recommended.
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Troubleshooting and Routine Maintenance
Menu Setting Difficulties
Difficulty
Suggestions
The machine beeps when you try to
access the Setup Receive menu.
If the Fax
key is not illuminated, press it to turn on Fax mode. The Setup
Receive setting is available only when the machine is in Fax mode.
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy
Make sure that the Copy
key is illuminated. (See Entering Copy
Vertical streaks appear on copies
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
Poor copy results when using the
ADF.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear while
scanning.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
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PhotoCapture Center™ Difficulties
Difficulty
Suggestions
Removable Disk does not work
properly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
3
Take out the memory card and put it back in again.
If you have tried ‘Eject’ from within Windows®, take out the memory card
before you continue.
4
5
If an error message appears when you try to eject the memory card, it means
the card is being accessed. Wait a while and then try again.
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure you have put the memory card into the media slot.
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Activefor 2 seconds.
(If you are having Network problems, see the Network User’s Guide on the
CD-ROM for more information.)
The network scanning feature does
not work.
®
(For Windows users only) The Firewall setting on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your
software or contact the software manufacturer.
The network PC-Fax Receive
feature does not work.
<Windows® XP SP2 users>
1
Click the Start button, Control Panel and then Windows Firewall. Make
sure that Windows Firewall on the General tab is set to On.
2
3
Click Advanced tab and Settings button in Network Connection Settings.
Click Add button, and in the Description of service field, enter any name. In
the Name or IP Address field enter ‘localhost’. In the internal and external
port numbers fields enter 54925 for network scanning. Choose UDP and click
OK. Repeat this step adding Port 54926 for network PC-FAX receiving and
Port 137 for Windows®.
4
Make sure the new settings are added and the box is checked, and then click
OK.
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Troubleshooting and Routine Maintenance
Network Difficulties (Continued)
Difficulty
Suggestions
<Windows® users>
Your computer cannot find your
machine.
The Firewall setting on you PC may be rejecting the necessary network
connection. For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
Change Unable The machine has a mechanical
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then reconnect
it.
XX
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Clean Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then reconnect
it.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Comm.Error
Poor phone line quality caused a
communication error.
Try sending the fax again or try connecting the
machine to another telephone line. If the
problem continues, call the telephone company
and ask them to check your phone line.
Cover is Open The scanner cover is not closed
Lift the scanner cover and then close it again.
completely.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it clicks.
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Error Message
Cause
Action
Data Remaining Print data is left in the machine's
Re-start printing from your computer.
memory.
Print data is left in the machine's
memory. The USB cable was
Press Stop/Exit. The machine will cancel the job
and clear it from the memory. Try to print again.
unplugged while the computer was
sending the data to the machine.
Disconnected
Document Jam
The other person or other person's Try to send or receive again.
fax machine stopped the call.
fed properly, or the document
scanned from the ADF was too
long.
High Temperature The print head is too warm.
Allow the machine to cool down.
Init Unable XX The machine has a mechanical
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
the machine so you will not lose any important
messages. Then, disconnect the machine from
the power for several minutes and then reconnect
it.
problem.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Ink Empty XX
empty. The machine will stop all
print operations. While memory is
available, black and white faxes will
be stored in the memory. If a
sending machine has a colour fax,
the machine's ‘handshake’ will ask
that the fax be sent as black and
white. If the sending machine has
the ability to convert it, the colour
fax will be stored in the memory as
a black and white fax.
Low Temperature The print head is too cold.
Media Error The memory card is either
Allow the machine to warm up.
Put the card firmly into the slot again to make
corrupted, incorrectly formatted, or sure it is in the correct position. If the error
there is a problem with the memory remains, check the media drive by putting in
card.
another memory card that you know is working.
Near Empty XX One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
Order a new ink cartridge.
machine's ‘handshake’ will ask that
the fax be sent as black and white.
If the sending machine has the
ability to convert it, the colour fax
will be received into memory as a
black and white fax.
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Troubleshooting and Routine Maintenance
Error Message
Cause
Action
No Cartridge
An ink cartridge is not installed
properly.
Take out the ink cartridge and put it in again
seating it properly. (See Replacing the ink
No File
The memory card in the media
Put the correct memory card into the slot again.
drive does not contain a .JPG file.
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and then
press Mono Start or Colour Start.
„ Remove the paper and load it again and then
press Mono Start or Colour Start.
The paper is jammed in the
machine.
No Response/
Busy
The number you dialled does not
answer or is busy.
Verify the number and try again.
Not Registered You tried to access a Speed Dial
Set up the Speed Dial number. (See Storing
number that is not programmed.
Out of Memory The machine's memory is full.
Fax sending or copy operation in progress
„ Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
„ Clear the data in the memory. To gain extra
memory, you can turn off Fax Storage. (See
„ Print the faxes that are in the memory. (See
Printing operation in progress
Reduce print resolution. (For details, see
®
Printing for Windows or Printing and Faxing for
®
Macintosh in the Software User’s Guide on the
CD-ROM.)
Paper Jam
Paper is jammed in the machine.
Print Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine.
If the error message continues, see Transferring
before disconnecting the machine so you will not
lose any important messages. Then, disconnect
the machine from the power for several minutes
and then reconnect it.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
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Error Message
Cause
Action
Scan Unable
XX
The machine has a mechanical
problem.
Open the scanner cover and remove any foreign
objects inside the machine.
If the error message continues, see Transferring
before disconnecting the machine so you will not
lose any important messages. Then, disconnect
the machine from the power for several minutes
and then reconnect it.
—OR—
A foreign objects such as a clip or
ripped paper is in the machine.
Wrong Paper
Size
Paper is not the correct size.
Load the correct size of paper (Letter, Legal or
A4), and then press Mono Start or
Colour Start.
Wrong USB device A non-PictBridge compatible or
Unplug the device from the PictBridge port, then
broken device has been connected press Power Save to turn the machine off and
to the PictBridge port.
then on again.
Transferring faxes to another fax
machine
Transferring your faxes or Fax
Journal report
B
B
If you have not set up your Station ID (See
Quick Setup Guide.), you cannot enter fax
transfer mode.
If the LCD shows:
Change Unable XX
Clean Unable XX
Init Unable XX
Print Unable XX
Scan Unable XX
a Press Menu, 9, 0, 1.
b Do one of the following:
We recommend transferring your faxes to
another fax machine or to your PC. (See
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
Press Stop/Exit.
„ If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
c Press Mono Start.
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
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Troubleshooting and Routine Maintenance
Transferring faxes to your PC
B
Document jam
B
You can transfer the faxes from your
machine’s memory to your PC.
Documents can jam if they are not inserted or
fed properly, or if they are too long. Follow the
steps below to clear a document jam.
a Make sure you have installed
MFL-Pro Suite on your PC, and then
turn on PC-FAX Receiving on the PC.
(For details, see PC FAX Receiving in
the Software User’s Guide on the
CD-ROM.)
Document is jammed in the top of the
ADF unit
B
a Take out any paper from the ADF that is
not jammed.
b Make sure you have set PC Fax
Receive on the machine. (See PC Fax
b Open the ADF cover.
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
c Pull the jammed document out to the
right or left.
c Do one of the following:
„ To transfer all faxes to your PC,
press 1.
„ To exit and leave the faxes in the
memory, press 2.
d Press Stop/Exit.
Transferring Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode.
d Close the ADF cover.
e Press Stop/Exit.
a Press Menu, 9, 0, 2.
Note
b Enter the fax number to which Fax
To avoid document jams close the ADF
cover properly by pressing it down in the
center.
Journal report will be forwarded.
c Press Mono Start.
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Document is jammed inside the ADF
unit
Printer jam or paper jam
B
B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Take out any paper from the ADF that is
not jammed.
b Lift the document cover.
a Pull the paper tray out of the machine.
c Pull the jammed document out to the
right.
b Pull out the jammed paper (1) to take out
it.
1
d Close the document cover.
e Press Stop/Exit.
„ If you cannot remove the jammed
paper from the front, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
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Troubleshooting and Routine Maintenance
c Remove the Jam Clear Cover (1). Pull
e Lift the scanner cover (1) from the front
side of the machine until it locks
the jammed paper out of the machine.
securely into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
1
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
f Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
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g Push the paper tray firmly back into the
Compatibility
B
machine.
If you are having problems sending or
Note
receiving a fax due to possible interference
on the phone line, we recommend that you
adjust the Equalization for compatibility to
reduce the modem speed for fax operations.
Make sure that you pull out the paper
support until it clicks.
a Press Menu, 2, 0, 2.
b Press a or b to choose Normal,
Basic(or High).
„ Basiccuts the modem speed to
9600 bps. Unless interference is a
recurring problem on your phone
line, you may prefer to use it only
when needed.
„ Normalsets the modem speed at
14400 bps.
Dial Tone detection
B
„ Highsets the modem speed at
33600 bps. (Default)
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detectionyou can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detectionsetting.
Press OK.
c Press Stop/Exit.
Note
When you change the compatibility to
Basic, the ECM feature is only available
for colour fax sending.
a Press Menu, 0, 5.
b Press a or b to choose Detectionor
No Detection.
Press OK.
c Press Stop/Exit.
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Troubleshooting and Routine Maintenance
Routine maintenance
B
Replacing the ink cartridges
B
Your machine is equipped with an ink sensor.
The ink sensor automatically monitors the
level of ink in each of the 4 cartridges. When
the machine detects an ink cartridge is
running out of ink, the machine will tell you
with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
c Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from entering the print
head assembly.
d Remove the protective yellow cap (1).
1
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Blackand
Replace Ink.
b Pull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
Improper Setup
DO NOT touch the area shown in the
illustration below.
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Note
WARNING
If the protective yellow caps come off
when you open the bag, the cartridge will
not be damaged.
• If you replaced an ink cartridge before
the LCD shows Near Emptyor
Ink Empty, the LCD will ask you to
verify that it was a brand new one. (For
example, Did You Change Blck?)
For each new cartridge you installed,
press 1 (Yes) to automatically reset the
ink dot counter for that colour. If the ink
cartridge you installed is not a brand
new one, be sure to press 2 (No).
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
brother
XXXX
M
• If ink gets in your eyes, wash them out
with water at once and call a doctor if
you are concerned.
f Lift each lock release lever and push it
until it clicks, and then close the ink
cartridge cover.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
g The machine will automatically reset the
ink dot counter.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
Note
If the LCD shows No Cartridgeafter
you install the ink cartridges, check that
the ink cartridges are installed properly.
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
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Troubleshooting and Routine Maintenance
Clean the outside of the machine as
follows:
B
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
a Pull the paper tray (1) completely out of
the machine.
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance when used with
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
therefore recommend the use of cartridges
other than genuine Brother Branded
cartridges or the refilling of empty
cartridges with this machine or the refilling
of empty cartridges with ink from other
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
this machine, any repairs required as a
result may not be covered by the warranty.
1
b Wipe the outside of the machine with a
soft cloth to remove dust.
Cleaning the outside of the
machine
B
c Remove anything that is stuck inside the
paper tray.
CAUTION
d Lift the output paper tray cover and wipe
the inside and outside of the paper tray
with a soft cloth to remove dust.
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
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Cleaning the scanner
B
Cleaning the machine printer
platen
B
a Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with isopropyl alcohol on a
soft lint-free cloth.
WARNING
Unplug the machine from the electrical
socket before cleaning the printer
platen (1).
1
3
2
a Clean the machine printer platen (1) and
the area around it, wiping off any
scattered ink with a soft, dry, lint-free
cloth.
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
1
1
2
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Troubleshooting and Routine Maintenance
Cleaning the paper pick-up
Cleaning the print head
B
roller
B
To ensure the good print quality, the machine
will regularly clean the print head. You can
start the cleaning process manually if
needed.
a Pull the paper tray completely out of the
machine.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics on
your printed pages. You can clean Black only,
three colours at a time (Yellow/Cyan/Magenta),
or all four colours at once (Yellow, Cyan,
Magenta and Black).
b Unplug the machine from the electrical
socket and remove the Jam Clear
Cover (1).
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
1
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
c Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
c Press a or b to choose Black, Color
or All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
1
Note
If you clean the print head at least five
times and the print has not improved, call
your Brother dealer or Brother Customer
Service.
d Re-insert the Jam Clear Cover.
e Put the paper tray firmly back in the
machine.
f Re-connect the power cord.
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h The LCD asks you if you want to start
Checking the print quality
B
cleaning.
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
a Press Ink Management.
i After cleaning is finished, press
Colour Start.
b Press a or b to choose Test Print.
Press OK.
The machine starts printing the Print
Quality Check Sheet again and then
c Press a or b to choose
Print Quality.
Press OK.
j Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
d Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer or Brother
Customer Service.
e Check the quality of the four colour
blocks on the sheet.
Is Quality OK?
1.Yes 2.No
f Do one of the following:
„ If all lines are clear and visible, press
1 to choose Yes.
CAUTION
Press Stop/Exit.
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
„ If you can see missing short lines as
shown below, press 2 to choose No.
OK
Poor
Note
g The LCD asks you if the print quality is
i
OK for black and three colours.
Black OK?
1.Yes 2.No
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Press 1 (Yes) or 2 (No).
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Troubleshooting and Routine Maintenance
Checking the printing
alignment
Checking the ink volume
B
B
You can check the ink that is left in the
cartridge.
You may need to adjust the printing
alignment after transporting the machine if
your printed text becomes blurred or images
become faded.
a Press Ink Management.
b Press a or b to choose Ink Volume.
Press OK.
a Press Ink Management.
c Press a or b to choose the colour you
want to check.
b Press a or b to choose Test Print.
Press OK.
The LCD shows the ink volume.
c Press a or b to choose Alignment.
Press OK.
Ink Volume
BK: -nnnonnn+ e
d Press Stop/Exit.
d Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
Note
You can check the ink volume from your
Is Alignment OK?
1.Yes 2.No
®
computer. (See Printing for Windows or
®
Printing and Fax for Macintosh in the
Software User's Guide on the CD-ROM.)
e Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
„ If the number 5 sample of both the
600 dpi and 1200 dpi are the best
matches, press 1 (Yes) to finish
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
f For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600dpi Adjust
Select Best #5
g For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
1200dpi Adjust
Select Best #5
h Press Stop/Exit.
125
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Machine Information
B
Packing and shipping
the machine
B
Checking the serial number
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, you could void your warranty.
You can see the machine’s serial number on
the LCD.
a Press Menu, 7, 1.
CAUTION
Machine Info.
1.Serial No.
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
b Press OK.
Serial No.
XXXXXXXXX
c Press Stop/Exit.
a Open the ink cartridge cover.
b Pull the lock release levers down and take
out all the ink cartridges. (See Replacing
c Install the yellow protective part, lift each
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
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Troubleshooting and Routine Maintenance
i Pack the printed materials in the original
carton as shown below. Do not pack the
used ink cartridges in the carton.
CAUTION
If you are not able to find the yellow
protective parts, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yellow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty. Please keep machine
upright.
d Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e Unplug the machine from the electrical
socket.
f Lift the scanner cover from the front side
of the machine until it lock securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
g Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover.
j Close the carton and tape it shut.
h Wrap the machine in the bag and put it
in the original carton with the original
packing material.
127
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Menu and Features
C
C
On-screen
programming
Menu keys
C
C
Your machine is designed to be easy to use
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take full advantage of all the menu
selections your machine has to offer.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
Access the menu.
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Go to the next menu level.
Accept an option.
Go back to the previous menu
level.
Menu table
C
Delete an incorrect letter when
you need to enter text into the
machine.
You can program your machine by using the
pages list the menu selections and options.
Scroll through the current menu
level.
Press Menu followed by the menu numbers
to program your machine.
For example, to set beeper volume to Low.
a Press Menu, 1, 4, 2.
Go back to the previous menu
level.
Exit the menu.
b Press a or b to choose Low.
c Press OK.
Memory storage
C
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
128
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Menu and Features
To access the menu mode:
a Press Menu.
b Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Fax menu.
„ Press 3 for Copy menu.
„ Press 0 for Initial Setup menu.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
c Press OK when that option appears on
the LCD.
The LCD will then show the next menu
level.
d Press a or b to scroll to your next menu
selection.
e Press OK.
When you finish setting an option, the
LCD shows Accepted.
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Menu Table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General
Setup
1.Mode Timer
—
0 Sec
Sets the time to return to
Fax mode.
30 Secs
1 Min
2 Mins*
5 Mins
Off
2.Paper Type
—
—
Plain Paper*
Sets the type of paper in
the paper tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Letter
3.Paper Size
Sets the size of the paper
in the paper tray.
(MFC-5460CN
only)
Legal
A4*
A5
10x15cm
Letter
Legal
3.Paper Size 1.Tray#1
Sets the size of paper in
tray#1.
(MFC-5860CN
only)
A4*
A5
10x15cm
Letter
2.Tray#2
Sets the size of paper in
tray#2.
Legal
A4*
130
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Adjusts the ring volume.
Page
1.General
Setup
4.Volume
1.Ring
Off
Low
(Continued)
Med*
High
Off
2.Beeper
the beeper.
Low*
Med
High
Off
3.Speaker
Adjusts the speaker
volume.
Low
Med*
High
On
5.Daylight Save
6.P.Save Setting
—
—
Changes for Daylight
Savings Time manually.
Off
Fax Receive:On
*
Customizes the
Power Save key not to
receive faxes in power
save mode.
Fax Receive:Off
7.LCD Contrast
—
—
Light*
Adjusts the contrast of the See
LCD. Quick
Dark
Setup
Guide
8.Tray Use:
Copy
Tray#1 Only
Tray#2 Only
Auto Select*
used for Copy mode.
(MFC-5860CN
only)
9.Tray Use:
Fax
—
Tray#1 Only
Tray#2 Only
Auto Select*
used for Fax mode.
(MFC-5860CN
only)
2.Fax
1.Setup Receive 1.Ring Delay
(Example for
Australia)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
(In Fax mode
only)
02*
03
04
05
06
07
08
09
10
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
1.Setup Receive
2.F/T Ring Time 20 Sec
Sets the
pseudo/double-ring time in
Fax/Tel mode.
(Continued)
(In Fax mode
only)
30 Sec*
40 Sec
70 Sec
(Continued)
(For New Zealand)
20 Sec
30 Sec*
40 Sec
55 Sec
On*
3.Fax Detect
Receives fax messages
without pressing
Mono Start or
Off
Colour Start.
4.Remote Codes
On* (l51, #51)
Allows you to answer all
(l91, #91 for New calls at an extension or
Zealand)
external phone and use
codes to turn the machine
on or off. You can
Off
personalize these codes.
5.Auto Reduction On*
Cuts the size of incoming
faxes.
Off
6.Memory Receive On*
Off
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
7.Polling RX
Standard
Sets up your machine to
poll another fax machine.
Secure
Timer
Auto*
2.Setup Send 1.Contrast
Changes the lightness or
darkness of faxes you
send.
(In Fax mode
only)
Light
Dark
2.Fax Resolution Standard*
for outgoing faxes.
Fine
S.Fine
Photo
3.Delayed Fax
4.Batch TX
—
Set the time of day in 24
hour format that the
delayed faxes will be sent.
On
the same fax number at the
same time of day into one
transmission.
Off*
5.Real Time TX
Next Fax Only
Sends a fax without using
the memory.
On
Off*
132
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
2.Setup Send 6.Polled TX
Standard
Sets up the document on
your machine to be
retrieved by another fax
machine.
(Continued)
(In Fax mode
only)
Secure
(Continued)
7.Overseas Mode On
sending faxes overseas,
set this to on.
Off*
0.Scan Size
A4*
Adjusts the scan area of
the scanner glass to the
size of the document.
Letter
3.Set Quick- 1.Speed-Dial
Dial
—
Stores Speed-Dial
numbers, so you can dial
by pressing only a few keys
(and Start).
2.Setup Groups
—
Sets up a Group number
for Broadcasting.
4.Report Setting 1.Transmission
On
Sets initial setup for
Transmission Verification
Report and Fax Journal.
On+Image
Off*
Off+Image
2.Journal Period Off
Every 50 Faxes
*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
5.Remote Fax 1.Forward/Store Off*
Sets the machine to
forward fax messages, to
store incoming faxes in the
memory (so you can
retrieve them while you are
away from your machine),
or to send faxes to your
PC.
Opt
Fax Forward
Fax Storage
PC Fax Receive
2.Remote Access —l
You must set your own
code for Remote Retrieval.
3.Print Document
—
—
Prints incoming faxes
stored in the memory.
6.Remaining
Jobs
—
Checks which jobs are in
the memory and lets you
cancel chosen jobs.
133
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
2.Fax
0.Miscellaneous 1.TX Lock
—
Prohibits most operations
other than receiving faxes.
(Continued)
2.Compatibility High*
transmission problems.
Normal
Basic
On
3.Distinctive
Use with phone company
distincive ringing service
allows you to have a voice
number and fax number on
the one phone line.
(Not available in
New Zealand)
Off*
3.FaxAbility
On
Telecom, you can use this
function to store the ringing
pattern of your fax number.
And if you set in to ON, you
should use the registered
number only.
(For New Zealand
only)
Off*
4.Caller ID
Display#
View or print a list of the
last 30 Caller IDs stored in
memory.
Print Report
3.Copy
1.Quality
—
—
Best
Fast
Chooses the Copy
resolution for your type of
document.
Normal*
2.Brightness
-nnnno+
-nnnon+
Adjusts the brightness for
copies.
-nnonn+*
-nonnn+
-onnnn+
-nnnno+
3.Contrast
—
Adjusts the contrast for
copies.
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
134
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
3.Copy
4.Color Adjust 1.Red
in copies.
R:-nnnno+
(Continued)
R:-nnnon+
R:-nnonn+*
R:-nonnn+
R:-onnnn+
G:-nnnno+
G:-nnnon+
2.Green
Adjusts the amount of
Green in copies.
G:-nnonn+*
G:-nonnn+
G:-onnnn+
B:-nnnno+
3.Blue
Adjusts the amount of Blue
in copies.
B:-nnnon+
B:-nnonn+*
B:-nonnn+
B:-onnnn+
4.PhotoCapture 1.Print Quality
2.Paper Type
—
—
Normal
Chooses the print quality.
Chooses the paper type.
Photo*
Plain Paper
Inkjet Paper
Brother Photo
Other Photo*
Letter
3.Paper Size
4.Brightness
—
—
Chooses the paper size.
Adjusts the brightness.
10x15cm*
13x18cm
A4
- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
- nnnno +
5.Contrast
—
Adjusts the contrast.
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
135
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
4.PhotoCapture 6.Color Enhance On
1.White Balance Adjusts the hue of the
white areas.
(Continued)
Off*
- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
2.Sharpness
- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
Enhances the detail of the
image.
3.Color Density Adjusts the total amount of
colour in the image.
- nnnno +
- nnnon +
- nnonn +*
- nonnn +
- onnnn +
7.Cropping
—
—
On*
Crops the image around
the margin to fit the paper
size or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
Off
cropping.
8.Borderless
On*
to fit the edges of the
paper.
Off
9.Scan to Card 1.Quality
B/W 200x100 dpi Chooses the Scan
resolution for your type of
document.
B/W 200 dpi
Color 150 dpi*
Color 300 dpi
Color 600 dpi
2.B/W File Type TIFF*
PDF
Chooses the default file
format for black and white
scanning.
3.ColorFile Type PDF*
Chooses the default file
format for colour scanning.
JPEG
136
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Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.LAN
1.Setup TCP/IP 1.BOOT Method
Auto*
You can choose the BOOT See
method that best suits you Network
Static
needs.
User’s
Guide
RARP
BOOTP
DHCP
2.IP Address
3.Subnet Mask
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
[000-255].
[000-255]
[000-255].
[000-255].
Enter the IP address.
Enter the subnet mask.
Enter the Gateway
address.
[000-255].
[000-255]
BRN_XXXXXX
Auto*
5.Node Name
Enter the Node name.
6.WINS Config
You can choose the WINS
configuration mode.
Static.
7.WINS Server
8.DNS Server
(Primary)
000.000.000.000
Specifies the IP address of
the primary or secondary
server.
(Secondary)
000.000.000.000
(Primary)
Specifies the IP address of
the primary or secondary
server.
000.000.000.000
(Secondary)
000.000.000.000
9.APIPA
On*
Automatically allocates the
IP address from the
link-local address range.
Off
2.Setup Misc. 1.Ethernet
Auto*
Chooses Ethernet link
mode.
See
Network
User’s
Guide
100B-FD
100B-HD
10B-FD
10B-HD
0.Factory Reset
—
—
Restore all network
settings to factory default.
137
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Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
6.Print Reports 1.XMIT Verify
—
—
Prints a Transmission
Verification Report for your
last transmission.
2.Help List
—
—
—
—
—
—
can see at-a-glance how to
quickly program your
machine.
3.Quick-Dial
4.Fax Journal
Lists name and numbers
stored in the One-Touch
and Speed-Dial memory,
in numerical order.
last incoming and outgoing
faxes. (TX means
Transmit.) (RX means
Receive.)
5.User Settings
6.Network Config
—
—
—
—
—
—
Lists your settings.
Lists your settings.
7.Machine Info. 1.Serial No.
Lets you check the serial
number of your machine.
0.Initial
Setup
1.Receive Mode
—
Fax Only*
Choose the receive mode
that best suits your needs.
Fax/Tel
External TAD
Manual
—
2.Date/Time
3.Station ID
4.Tone/Pulse
—
—
—
Puts the date and time on
the LCD and in headings of Quick
faxes you send.
See
Setup
Guide
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
Tone*
Choose the dialling mode.
(Not available in
New Zealand)
Pulse
5.Dial Tone
—
Detection
on or off.
No Detection*
138
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Menu and Features
Special characters and symbols
C
Entering Text
C
Press l, # or 0, and then press d or c to
move the cursor under the special character
or symbol you want. Then press OK to
choose it.
When you are setting certain menu
selections, such as the Station ID, you may
need to enter text into the machine. Most
number keys have three or four letters printed
on keys. The keys for 0, # and l do not have
printed letters because they are used for
special characters.
Press l for
(space) ! " # $ % & ' ( ) l
+ , - . / m
Press # for
Press 0 for
: ; < = > ? @ [ ] ^ _
Ä Ë Ö Ü À Ç È É 0
By pressing the correct number key
repeatedly, you can access the character you
want.
Press
Key
one
time
two
times
three
times
four
times
2
3
4
5
6
7
8
9
A
D
G
J
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
L
M
P
T
O
R
V
Y
W
Inserting spaces
C
To enter a space in a fax number, press c
once between numbers. To enter a space in
a name, press c twice between characters.
Making corrections
C
If you entered an incorrect letter and want to
change it, press d to move the cursor under
the incorrect character. Then press
Clear/Back. Re-enter the correct character.
You can also back up and insert letters.
Repeating letters
C
If you need to enter a letter that is on the
same key as the letter before, press c to
move the cursor to the right before you press
the key again.
139
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Specifications
D
D
General
D
Memory Capacity
32 MB
ADF (automatic document Up to 35 pages
feeder)
Temperature: 20° C - 30° C (68° F - 86° F) (This is for using the
ADF.)
Humidity: 50% - 70% (This is for using the ADF.)
2
Paper: [80 g/m (20 lb)] A4 size
2
Paper Tray
100 Sheets [80 g/m (20 lb)]
2
Paper Tray#2
(MFC-5860CN only)
250 Sheets [80 g/m (20 lb)]
Printer Type
Print Method
Ink Jet
Mono:
Piezo with 94 × 1 nozzles
Piezo with 94 × 3 nozzles
Colour:
LCD (liquid crystal display) 16 characters × 2 lines, Back light
Power Source
AC 220 to 240V 50/60Hz
Power Consumption
Power Save
Mode:
Average 6.5 W
Standby:
Average 9 W
Average 31 W
Operating:
140
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Specifications
Dimensions
(MFC-5460CN)
226 mm
(8.9 in.)
392 mm (15.5 in.)
478 mm (18.9 in.)
440 mm (17.3 in.)
(MFC-5860CN)
302 mm
(11.9 in. )
392 mm (15.5 in.)
478 mm (18.9 in. )
440 mm (17.3 in. )
Weight
Noise
9.0 kg (19.8 lb) (MFC-5460CN)
10.7 kg (23.6 lb) (MFC-5860CN)
Operating:
50 dB or less
Temperature Operating:
Best Print Quality:
Operating:
Best Print Quality:
10 to 35° C (50° F to 95° F)
20 to 33° C (68° F to 91° F)
Humidity
20 to 80% (without condensation)
20 to 80% (without condensation)
1
This depends on printing conditions.
141
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Print media
D
Paper Input
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper ,
transparencies
and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4), Photo card,
Index card and Post card .
For more details, see Paper weight, thickness and
„ Maximum paper tray capacity: Approx. 100 sheets of
2
80 g/m (20 lb) plain paper
Paper Tray#2 (MFC-5860CN only)
„ Paper type:
Plain paper
„ Paper size:
Letter, Legal, Executive, A4, JIS_B5
„ Maximum paper tray capacity: Approx. 250 sheets of
2
80 g/m (20 lb) plain paper
2
Paper Output
Up to 50 sheets of 80 g/m (20 lb) plain paper (face up print
delivery to the output paper tray)
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
142
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Specifications
Fax
D
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
33,600 bps
Document Size
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width
Printing Width
Grayscale
208 mm (8.2 in.)
204 mm (8.03 in.)
256 levels
Polling Types
Contrast Control
Standard, Secure, Timer, Sequential: (Monochrome only)
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 8 dot/mm (203 dot/in.)
„ Vertical
Standard
3.85 line/mm (98 line/in.) (Mono)
7.7 line/mm (196 line/in.) (Colour)
Fine
7.7 line/mm (196 line/in.) (Mono/Colour)
Photo
7.7 line/mm (196 line/in.) (Mono)
Superfine
15.4 line/mm (392 line/in.) (Mono)
Speed-Dial
100 stations
Broadcasting
Automatic Redial
Auto Answer
150 stations
3 times at 5 minute intervals
2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia)
1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand)
0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries)
Communication Source
Memory Transmission
Public switched telephone network.
Up to 480 /400 pages
Out of Paper Reception
Up to 480 /400 pages
1
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
2
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
143
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Copy
D
Colour/Monochrome
Yes/Yes
Document Size
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Copy Speed
Mono: Up to 22 pages/minute (A4 paper)
Colour: Up to 20 pages/minute (A4 paper)
Multiple Copies
Stacks up to 99 pages
Sorts up to 99 pages
Enlarge/Reduce
Resolution
25% to 400% (in increments of 1%)
Plain, inkjet, glossy paper or OHP/Transparency:
„ Scans up to 1200×1200 dpi
„ Prints up to 1200×1200 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
144
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Specifications
PhotoCapture Center™
D
®
Available Media
CompactFlash Version 1.0
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card and
Compact Modem card are not supported.)
®
Memory Stick
Memory Stick Pro™
(Not available for music data with MagicGate™)
MultiMediaCard™
Secure Digital™
xD-Picture Card™
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print: JPEG
Scan to Card:JPEG, PDF (Colour)
TIFF, PDF (Black)
Number of Files
Up to 999 files in the memory card
Folder
File must be in the 3rd folder level of the Memory Card.
Borderless
Letter, A4, Photo Card (10 × 15 cm)
1
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 1GB
xD-Picture Card™ Type H from 256MB to 1GB
2
3
Progressive JPEG format is not supported.
PictBridge
D
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
PictBridge (USB) Port
Interface
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Scanner
D
Colour/Monochrome
Yes/Yes
®
TWAIN Compliant
Yes (Windows 98/98SE/Me/2000 Professional/XP/
®
Windows XP Professional x64 Edition)
®
Mac OS X 10.2.4 or greater
®
WIA Compliant
Colour Depth
Yes (Windows XP )
48 bit colour Processing (Input)
24 bit colour Processing (Output)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 1200 × 2400 dpi (optical)
Colour: up to 4.83 sec.
Scanning Speed
Mono: up to 3.56 sec.
(A4 size in 100 × 100 dpi)
Document Size
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
210 mm (8.26 in.)
Scanning Width
Grayscale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be chosen by using the Brother scanner utility)
146
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Specifications
Printer
D
®
Printer Driver
Windows 98/98SE/Me/2000 Professional/
®
XP/Windows XP Professional x64 Edition driver supporting
Brother Native Compression mode and bi-directional
capability
Brother Ink Driver
®
For Mac OS X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
Up to 30 pages/minute (Mono)
Up to 25 pages/minute (Colour)
Printing Width
204 mm (209.6 mm )
Disk-Based Fonts
Borderless
35 TrueType Fonts bundled with the CD-ROM.
Letter, A4, A6, Photo Card, Index Card, Post Card
1
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
2
Based on Brother standard pattern.
A4 size in draft mode.
3
4
When you set the Borderless feature to On.
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m).
Ethernet UTP cable category 5 or greater.
LAN cable
1
Your machine has a full-speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
2
3
Third party USB ports are not supported for Macintosh®.
See the Network User’s Guide on the CD-ROM for detailed network specifications.
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Computer requirements
D
Minimum System Requirements and Supported PC Software Functions
Computer Platform Supported
PC
Processor
Minimum Recommended Available Hard
& Operating
System Version
PC
Software
Functions
Interface Minimum
Speed
RAM
RAM
Disk Space
for
for
Drivers Applications
®
®
98, 98SE
Printing,
USB
32 MB 128 MB 120 MB 130 MB
Windows
Intel
®
Operating
PC FAX ,
Scanning,
Removable
Me
Pentium II or
equivalent
Systems
2000 Professional
XP Home
64 MB 256 MB
Ethernet
128 MB 256 MB 170 MB 220 MB
Disk
XP Professional
XPProfessional
AMD Opteron
™
256 MB 512 MB 170 MB 220 MB
x64 Edition
AMD Athlon
™64
®
Intel Xeon
™
®
with Intel
EM64T
®
®
Intel Pentium
®
4 with Intel
EM64T
®
OS X 10.2.4 Printing,
PowerPC G3
/G4/G5,
Intel Core Solo/
Duo
128 MB 256 MB 80 MB 200 MB
Apple
USB
or greater
PC Fax
®
Macintosh
Operating
Systems
Send
,
Ethernet
Scanning,
Removable
350MHz
Disk
1
Microsoft® Internet Explorer 5 or
greater.
For the latest driver updates access the Brother Solutions
Center at http://solutions.brother.com/
2
3
4
Third party USB ports are not
supported.
Removable disk is a function of
PhotoCapture Center™.
PC FAX supports black and white
faxing only.
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Specifications
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Black - Approximately 500 pages at 5% coverage
High Yield Black - Approximately 900 pages at 5% coverage.
Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage
„
The first time you install a set of ink cartridges the machine will use
an amount of ink to fill the ink delivery tubes for high quality print outs.
This process will only happen once. With all following ink
cartridges you can print the specified number of pages.
„ The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
„ The number of pages a cartridge will print may change
depending on how often you use the machine and how many
pages you print with each use.
„ The machine will automatically and periodically clean the print
head assembly, a process that uses a small amount of ink.
„ When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
Consumables
<Standard Black> LC57BK,
<High Yield Black> LC57HY-BK, <Cyan> LC57C,
<Magenta>LC57M, <Yellow> LC57Y
Network (LAN)
D
LAN
You can connect your machine to a network for Network
Printing, Network Scanning and PC Fax Send and PC Fax
®
Receive (Windows only). Also included is Brother
BRAdmin Professional Network Management software.
®
Support for
Protocols
Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition
®
Mac OS X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS
Name Resolution, WINS, DNS Resolver, LPR/LPD, Custom
Raw Port/Port9100, FTP Server, mDNS, TELNET, SNMP
1
149
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Glossary
E
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
CNG tones
The special tones (beeps) sent by fax
The document can be placed in the ADF
and scanned one page at a time
automatically.
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Auto Reduction
Coding method
Reduces the size of incoming faxes.
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Automatic fax transmission
Sending a fax without picking up the
handset of an external phone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Communication error (Comm. Error)
Backup Print
An error during fax sending or receiving,
usually caused by line noise or static.
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Contrast
Brightness
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
Dual Access
The ability to send the same fax message
to more than one location.
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Caller ID
A subscriber service purchased from the
telephone company that lets you see the
number (or name) of the party calling you.
Your machine stores the latest callers so
you can print a Log and view caller
information.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Cancel Job
Cancels a programmed job, like Delayed
Fax or Polling.
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Glossary
Extension phone
Group number
A telephone using the same line as your
fax but plugged into a separate wall
socket.
A combination of Speed-Dial numbers
that are stored in a Speed-Dial location for
Broadcasting.
External phone
Help list
A TAD (telephone answering device) or
telephone that is connected to your
machine.
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
F/T Ring Time
Fax Journal
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
FaxAbility
Journal Period
A subscriber service purchased from the
telephone company that provides another
phone number on an existing phone line.
The Brother fax machine uses the new
number to simulate a dedicated fax line.
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Detect
LCD (liquid crystal display)
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Fax Receive Code
Manual fax
Press this code (l 5 1) when you answer
a fax call on an extension or external
phone.
Depending on your model, you can lift the
handset, cordless handset, or handset of
the external telephone or you can press
Hook to hear the receiving fax machine
answer before you press Mono Start or
Colour Start to begin seding.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Menu mode
Fax/Tel
Programming mode for changing your
machine's settings.
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
OCR (optical character recognition)
®
®
The bundled ScanSoft Paperport SE
®
®
Fine resolution
with OCR or Presto! PageManager
software application converts an image of
text to text you can edit.
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Out of Paper Reception
Grey scale
Receives faxes into the machine's
memory when the machine is out of paper.
The shades of grey available for copying,
scanning, and faxing photographs.
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Overseas Mode
Scanning
The process of sending an electronic
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas phone lines.
image of a paper document into your
computer.
Pause
Search
Allows you to place a 3.5 second delay in
the dialling sequence stored on
Speed-Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
An electronic, alphabetical listing of stored
Speed-Dial and Group numbers.
Speed-Dial
A pre-programmed number for easy
dialling. You must press
Search/Speed Dial, #, the two digit code,
and Mono Start or Colour Start to start
the dialling process.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Standard resolution
Photo resolution
203 × 97 dpi. It is used for regular size text
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Super Fine resolution
392 × 203 dpi. Best for very small print
and line art.
Pulse (Not available in New Zealand)
A form of rotary dialling on a telephone line.
TAD (telephone answering device)
Quick Dial List
You can connect an external TAD to your
machine.
A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Temporary settings
Real Time Transmission
You can choose certain options for each
fax transmission and copy without
changing the default settings.
When memory is full, you can send faxes
in real time.
Remaining jobs
Tone (Not available in New Zealand)
You can check which jobs are waiting in
memory and cancel jobs individually.
A form of dialling on the telephone line
used for Touch Tone telephones.
Resolution
Transmission
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Ring Delay
Transmission Verification Report
The number of rings before the machine
answers in Fax Onlyand Fax/Telmodes.
A listing for each fax sent, that shows its
date, time and number.
Ring Volume
User Settings
Volume setting for the machine's ring.
A printed report that shows the current
settings of the machine.
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Index
F
Options key
A
temporary settings ................................ 71
Copy Options key
®
Apple Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
Custom telephone features on a single
B
Broadcasting ............................................31
D
Dialling
C
Distinctive Ring
Cancelling
Fax Forwarding .....................................62
Cleaning
Clear/Back key ...........................................7
Connecting
E
Error messages on LCD ........................ 111
Comm. Error ....................................... 111
document jam ..................................... 112
No Paper Fed ..................................... 113
Scan Unable ....................................... 114
External telephone, connecting ............... 51
ControlCenter
See Software User's Guide on the
CD-ROM. ..................................................
Copy
enlarge/reduce ......................................72
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Fax/Tel mode
F
answering at extension phones ............ 52
double-ringing (voice calls) ................... 39
F/T Ring Time ....................................... 39
Fax Receive Code ................................ 52
Telephone Answer Code ...................... 52
Fax codes
Fax Forwarding
programming a number .........................57
G
Fax, from PC
H
HELP
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
LCD messages ................................... 128
at end of conversation ........................38
F/T Ring Time, setting ........................39
I
Ink cartridges
®
ink dot counter .................................... 119
Receive Mode, choosing ....................37
Ring Delay, setting .............................38
Broadcasting ......................................31
cancelling from memory .....................35
delayed fax .........................................35
enter Fax mode ..................................30
from scanner glass .............................30
Resolution ..........................................33
J
Jacks
EXT
external telephone ............................. 50
TAD (answering machine) ................. 50
Jams
L
LCD (liquid crystal display) .................... 128
M
®
Macintosh
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine ............................. 119
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Manual
®
transmission ..........................................36
Mode, entering
Multi-line connections (PBX) ....................51
MultiMediaCard™ ................................ 78
Print settings
Brightness ......................................... 84
Colour enhancement ......................... 84
SecureDigital™ .................................... 78
specifications ...................................... 145
PictBridge
Print
O
Out of Memory message ..........................36
specifications ...................................... 147
Printing
See Software User's Guide on the
CD-ROM. .................................................
P
Packing the machine ..............................126
envelopes and post cards ..................18
PaperPort SE with OCR
See Software User's Guide on the
CD-ROM. ..................................................
Phone line
Q
connections ...........................................50
difficulties ............................................107
PhotoCapture Center™
Quality key (copying) ............................... 71
Quick-Dial
Broadcasting ........................................ 31
using Groups ..................................... 31
Group dial
setting up Groups for Broadcasting ... 55
Speed-Dial
CompactFlash .....................................78
from PC
See Software User's Guide on the
CD-ROM. ...............................................
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R
T
External TAD .........................................37
Reducing
getting your faxes ..................................61
Remote Setup
TAD (telephone answering device),
receive mode ........................................ 37
recording OGM ..................................... 50
Transferring your faxes or Fax Journal
Troubleshooting ..................................... 105
document jam ..................................... 115
if you are having difficulty
incoming calls .................................. 108
See Software User's Guide on the
CD-ROM. ..................................................
Journal Period ....................................63
Quick-Dial List .......................................64
Resolution
setting for next fax .................................33
Ring Delay, setting ...................................38
V
S
Volume, setting
Scanning
See Software User's Guide on the
CD-ROM. ..................................................
Serial Number
how to find
W
Speed-Dial
®
Windows
See Software User's Guide on the
CD-ROM. ..................................................
156
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For Australia
Warranty – For details about the warranty on your Brother Product, please visit:
Repair – For warranty service for your Brother Product you will need evidence of original purchase
(e.g. a copy of the sales docket).
Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty
Centre or visit: www.brother.com.au
Support – For support for your Brother Product other than what you can resolve through the User
Guide,
Visit our website: www.brother.com.au
or visit our Solutions website for FAQs (Frequently Asked Questions), Driver Updates & Utilities,
Product Support: http://solutions.brother.com
You can contact the Product Support Centre for any technical or customer care/support enquiry
you may have about your Brother Product.
Product Support Centre - Australia
Brother International (Aust) Pty Ltd
Phone: 02 8875 6000 Fax: 02 9870 7223
email: [email protected]
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Visit us on the World Wide Web
This machine is approved for use in the country of purchase only. Local Brother companies or
their dealers will only support machines purchased in their own countries.
ARL/ASA/NZ
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