Avaya 4625SW User Manual

When lit or flashing, you have a Voice Mail  
message waiting. Follow your standard  
voice mail retrieval procedures, as  
provided by your System  
Administrator.  
Line/Feature buttons  
provide lines for calls and  
application-specific (Speed  
Dial, Call Log, Web)  
functionality.  
The Phone/Exit  
button displays  
the Phone screen  
from any other  
application screen.  
Application Softkeys  
navigate to application  
screens or initiate actions like  
Call a number, Save data or  
Cancel the current activity.  
Use the Page  
Right & Page Left  
buttons to move  
from one screen to  
another when the  
"paging indicator"  
displays on the line  
above the softkey  
labels.  
Use the Options button to  
set up & update phone  
appearance & screen  
functions like:  
• creating new or relabeling  
existing Feature buttons  
• backing up/restoring user  
data  
• changing the screen contrast,  
application background color,  
call timer display, etc.  
(See the User Guide's  
Chapter 6 for details.)  
Dedicated Feature buttons (Redial, Speaker, Mute, Headset, Hold, Transfer,  
Conference, Drop, and Volume Up and Down) control call activity.  
Adding a Speed Dial Button:  
1. Press the SpDial softkey.  
2. Press the Add softkey.  
3. Enter the Name & press the Line/Feature button next  
to the Number field.  
4. Enter the Phone Number.  
Call Log Navigation:  
Making Calls:  
1. Press the Log softkey to display the  
Call Log for missed (unanswered) calls.  
2. Navigate to either the Incoming  
Answered Call Log or the Outgoing  
Calls Log by pressing the InAns or  
Outgo softkey, respectively.  
• Pick up the handset, activate the Speaker  
or Headset, and dial your party.  
To redial, press the phone's dedicated  
Redial button.  
• To speed dial, press the SpDial softkey,  
press Page Right or Page Left to  
locate the party you want to call, then  
press the Line/Feature button next to  
that entry.  
• From the Call Log, press the Log softkey.  
Use the Page Right or Page Left button to  
locate the party to be called in any of the  
three logs (Missed, Incoming Answered or  
Outgoing), press the Line/Feature button  
next to the desired entry, then press the  
Call softkey.  
5. Press the Save softkey.  
Updating a Speed Dial Button:  
Note: (All logs have the same fields,  
characteristics and softkeys.)  
1. Press the SpDial softkey and use the Page Left or  
Page Right buttons to locate the applicable Speed Dial button.  
2. Press the Edit softkey, then press the Line/Feature button  
next to the button you want to update.  
To review calls, press the Page Right  
button (to review the next 6 calls)  
or Page Left button (to review the  
previous 6 calls).  
3. To update the Number, use the Left and/or Right Arrow  
softkey to move the cursor and the Backspace Line/Feature  
button to remove characters if needed.  
4. To update the Name, press the Line/Feature button to the  
left of the Name field, then use the Right or Left Arrow softkey  
to move the cursor. Use the Backspace Line/Feature button to  
remove characters, if needed and re-type the correct name.  
5. Press the Save softkey.  
To view call detail, press the Line/  
Feature button next to the applicable  
call, then press the Return softkey to  
re-display the Call Log screen.  
• From a Web Page phone link, simply  
select the link.  
Receiving Calls: Pick up the handset,  
activate the headset or press the  
Speaker button and talk.  
Deleting a Speed Dial Button:  
Adding a Call Log Entry or  
Web Phone Number to a  
Speed Dial Button:  
1. Press the SpDial softkey and use the Page Left or  
Page Right buttons to locate the applicable Speed Dial button.  
2. Press the Delete softkey, then press the Line/Feature  
button next to the button you want to remove.  
1. From a Call Log, press the  
3. Press the Delete softkey again to confirm the deletion.  
Logging the Phone Off:  
Line/Feature button to the left of the  
party you want to add. (From a web page,  
start at the next step.)  
2. Select the AddtoSD softkey; edit the  
name/number by selecting either field  
and using the Arrow softkeys to move  
the cursor.  
3. Press Save, then Phone/Exit to return  
to the Phone screen, or select another  
application tab as desired.  
1. Press the Options  
button.  
Web Controls:  
Use these buttons to navigate web pages:  
2. Select the Line/Feature button next to the  
Log Off option.  
3. To unregister the phone from the call  
server and restore options settings to their  
default values, select the Line/Feature  
button next to Yes.  
- moves up one text line.  
- redisplays the Home page.  
- redisplays the current page.  
- moves down one text line.  
- moves down six text lines (a page).  
- moves down six text lines (a page).  
Page Right or Page Left - moves to the next or previous page.  
To Log in:  
1. Enter your extension & press #  
2. Enter your Password & press #  
To use a link to switch pages, press the Line/Feature button to  
the left of the line with an underlined link.  
16-300307 Issue 2 November 2006  

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