User Guide
Table of Contents
About This Guide .................................................................xiii
Tips for viewing this guide........................................................................xiii
What’s in this guide? .................................................................................xiv
Step-by-step instructions................................................................... xiv
Links..................................................................................................... xiv
Sidebars.......................................................................................................xv
Chapter 1: Setting Up Your Handheld
What’s in the box? ........................................................................................2
System requirements ...................................................................................2
Step 1: Charging your handheld..................................................................4
What you should know about your handheld’s battery..................... 5
Step 2: Turning on your handheld for the first time..................................6
Step 3: Installing your software...................................................................7
Step 4: Connecting your handheld to your computer ...............................8
Switching to another desktop software application ................................10
Using user profiles......................................................................................11
Creating a user profile .........................................................................12
Synchronizing with a user profile ......................................................14
Related topics..............................................................................................17
Chapter 2: Your Handheld.....................................................18
What’s on my handheld? ...........................................................................19
Front ..................................................................................................... 19
Top and back........................................................................................ 21
What’s on the screen? ................................................................................22
Input area ............................................................................................. 22
Application controls ............................................................................ 23
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What software do I have?...........................................................................25
Math and finance................................................................................. 26
Media and entertainment ................................................................... 26
Productivity and customization.......................................................... 27
Desktop................................................................................................. 28
Related topics..............................................................................................29
Chapter 3: Moving Around in Applications.........................30
Opening applications..................................................................................31
Switching between applications ........................................................ 31
Using the 5-way navigator.........................................................................32
Moving around with the 5-way .......................................................... 32
Moving around in list screens and entry screens............................. 34
Moving around in dialog boxes ......................................................... 34
Moving around in menus ................................................................... 35
Using menus ...............................................................................................36
Using the command stroke ................................................................ 37
Using the command toolbar............................................................... 37
Finding information....................................................................................38
Related topics..............................................................................................39
Chapter 4: Entering Information on Your Handheld ...........40
How can I enter information on my handheld?........................................41
®
Entering information with Graffiti 2 writing...........................................41
Writing in the Graffiti 2 input area ..................................................... 42
Using full-screen writing..................................................................... 42
Writing Graffiti 2 characters ...............................................................43
Keys to success with Graffiti 2 writing .............................................. 44
Graffiti 2 alphabet................................................................................ 45
Graffiti 2 numbers ............................................................................... 46
Graffiti 2 gestures................................................................................ 50
Writing Graffiti 2 symbols and other special characters ..................51
Graffiti 2 symbols and special characters ......................................... 52
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Writing Graffiti 2 shortcuts .................................................................53
Graffiti 2 shortcuts............................................................................... 54
Entering information with the onscreen keyboard ..................................55
Entering info from Contacts into another application .............................57
Editing information.....................................................................................59
Selecting information.......................................................................... 59
Copying and pasting information ......................................................60
Deleting information ...........................................................................61
Related topics..............................................................................................62
Chapter 5: Managing Your Contacts....................................63
Adding a contact.........................................................................................64
Entering additional contact information ............................................67
Defining custom fields ........................................................................69
Selecting a contact as your business card ........................................70
Copying contact information into multiple contacts ...............................71
Locating a contact on your list...................................................................72
Deleting a contact .......................................................................................73
Customizing the Contacts list ....................................................................74
Working with Contacts on your computer................................................76
Related topics..............................................................................................77
Chapter 6: Moving Info Between Your Handheld
and Your Computer ................................................................78
Why synchronize information?..................................................................79
What information is synchronized?...........................................................80
How to synchronize ....................................................................................81
Customizing your synchronization settings .............................................83
Choosing how your computer responds to
synchronization requests .............................................................83
Setting synchronization options ........................................................85
Choosing whether application information is updated ....................86
Installing applications to your handheld ..................................................92
Using Quick Install ...............................................................................92
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Installing applications from a Mac computer ................................... 93
Using commands in the HotSync menu ............................................94
Entering information using desktop software..........................................96
Other ways of managing information.......................................................99
Importing information from other applications.............................. 100
Restoring archived items on your computer .................................. 102
Installing the additional software from the CD............................... 103
Checking space and version numbers .............................................105
Removing information .............................................................................106
Removing an application from your handheld............................... 106
Removing Palm Desktop software from your computer ............... 107
Related topics............................................................................................109
Chapter 7: Managing Your Calendar.................................. 110
Scheduling events ....................................................................................111
Scheduling an appointment .............................................................111
Scheduling an event without a start time .......................................113
Scheduling a repeating event—standard interval ..........................115
Scheduling a repeating event—unusual interval ............................116
Scheduling an event that is longer than a day ...............................118
Entering a location or a note for an event .......................................119
Scheduling an event with a time zone .............................................121
Color-coding your schedule.....................................................................123
Managing your color-codes ..............................................................123
Assigning a color code to an event ..................................................126
Setting an alarm........................................................................................127
Rescheduling an event .............................................................................128
Deleting events .........................................................................................130
Deleting a specific event ...................................................................130
Deleting all your old events ..............................................................132
Checking your schedule ...........................................................................133
Viewing your appointments and tasks together .............................133
Viewing your daily schedule ............................................................135
Viewing your weekly schedule .........................................................137
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Viewing your monthly schedule ......................................................138
Finding events that overlap.............................................................. 139
Customizing display options for your calendar ..............................140
Setting alarm and time options ........................................................143
Working with Calendar on your computer .............................................145
Related topics............................................................................................146
Chapter 8: Your Photo Viewer and Organizer ...................147
Copying photos to your handheld...........................................................148
Viewing photos ........................................................................................149
Organizing photos into categories ..........................................................151
Related topics............................................................................................153
Chapter 9: Managing Your Tasks........................................154
Creating a task...........................................................................................155
Setting an alarm ................................................................................156
Scheduling a repeating task—standard interval .............................157
Scheduling a repeating task—unusual interval ..............................159
Organizing your tasks...............................................................................161
Marking a task as complete .....................................................................162
Deleting tasks............................................................................................163
Deleting a specific task ......................................................................163
Deleting all your completed tasks ....................................................164
Customizing your Tasks list .....................................................................165
Working with Tasks on your computer...................................................167
Related topics............................................................................................168
Chapter 10: Writing Memos................................................169
Creating a memo ......................................................................................170
Viewing and editing a memo...................................................................171
Moving memos in your memos list ........................................................172
Deleting a memo.......................................................................................173
Working with Memos on your computer................................................174
Related topics............................................................................................175
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Chapter 11: Writing Notes in Note Pad..............................176
Creating a note..........................................................................................177
Choosing the pen and paper (background) colors .........................178
Setting an alarm ................................................................................179
Viewing and editing a note ......................................................................181
Deleting a note..........................................................................................182
Working with Note Pad on your computer.............................................183
Related topics............................................................................................184
Chapter 12: Beaming Information......................................185
Beaming information from within an application..................................186
Beaming a category..................................................................................188
Beaming an application............................................................................189
Related topics............................................................................................191
Chapter 13: Managing Your Expenses...............................192
Adding an expense...................................................................................193
Choosing currency options......................................................................195
Customizing the currency pick list ...................................................195
Presetting the currency symbol .......................................................196
Creating a currency symbol ..............................................................197
Deleting expenses.....................................................................................199
Deleting an individual expense ........................................................199
Deleting an entire category of expenses .........................................200
Customizing the expense list...................................................................201
Working with Expense on your computer..............................................202
Related topics............................................................................................203
Chapter 14: Performing Calculations .................................204
Calculator buttons.....................................................................................205
Viewing recent calculations .....................................................................206
Accessing different calculators................................................................207
Related topics............................................................................................208
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Chapter 15: Keeping Your Information Private..................209
Choosing a security level .........................................................................210
Marking information as private ...............................................................211
Setting the level of privacy ......................................................................212
Hiding or masking private entries ....................................................212
Viewing an entry that is masked...................................................... 213
Using a password .....................................................................................213
Creating a password .........................................................................214
Changing a password .......................................................................215
Deleting a password.......................................................................... 217
Deleting a forgotten password .........................................................218
Locking your handheld.............................................................................220
Locking your handheld automatically .............................................220
Related topics............................................................................................223
Chapter 16: Using Categories to Organize Information ...224
Adding a category.....................................................................................225
Renaming a category................................................................................226
Deleting a category...................................................................................227
Placing information in a category ...........................................................228
Placing an entry in a category ..........................................................228
Placing an application in a category ................................................230
Viewing information by category............................................................231
Related topics............................................................................................232
Chapter 17: Managing Clock Settings ...............................233
Checking the current date and time ........................................................234
Setting the primary location ....................................................................235
Setting the date and time for the primary location ........................236
Choosing secondary locations for other time zones .............................238
Modifying the locations list......................................................................239
Adding new locations .......................................................................239
Deleting a location .............................................................................241
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Setting the alarm clock.............................................................................242
Responding to the alarm clock......................................................... 243
Changing the clock display ......................................................................244
Related topics............................................................................................245
Chapter 18: Customizing Your Handheld ..........................246
Customizing the Home screen.................................................................247
Customizing the display...........................................................................249
Changing the screen fonts ................................................................249
Adjusting the brightness and contrast ............................................251
Assigning a button to your frequently used applications .....................253
Setting the date and time.........................................................................255
Resetting the date and time ..............................................................257
Selecting formats for dates, times, and numbers ..........................259
Customizing the way you enter information..........................................261
Choosing the input area ....................................................................261
Using the full-screen writing area ....................................................262
®
Customizing Graffiti 2 strokes ........................................................264
Setting up shortcuts ..........................................................................265
Changing shortcuts ...........................................................................266
Correcting problems with tapping ...................................................267
Selecting sound settings..........................................................................268
Entering your owner information............................................................269
Conserving battery power........................................................................270
Selecting power-saving settings ......................................................270
Preventing your handheld from turning on by accident ................272
Connecting your handheld to other devices ..........................................273
Changing the preset connection settings ........................................274
Creating your own connection settings ...........................................276
Related topics............................................................................................279
Chapter 19: Maintaining Your Handheld ..........................280
Handheld do’s and don’ts ........................................................................280
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Handheld do’s.................................................................................... 280
Handheld don’ts ................................................................................ 281
Resetting your handheld..........................................................................281
Doing a soft reset .............................................................................. 281
Doing a hard reset............................................................................. 282
Restoring your information after a hard reset........................................284
Related topics............................................................................................286
Chapter 20: Common Questions .......................................287
Setup..........................................................................................................287
Handheld ...................................................................................................289
Moving around..........................................................................................291
Entering information ................................................................................292
Synchronizing ...........................................................................................294
Calendar.....................................................................................................298
Memos.......................................................................................................300
Note Pad ....................................................................................................300
Photos........................................................................................................300
Tasks ..........................................................................................................301
Privacy .......................................................................................................301
Beaming.....................................................................................................302
Problems with incompatible applications ..............................................303
Chapter 21: Getting Help ...................................................306
Self-help resources...................................................................................306
Technical support .....................................................................................307
Product Regulatory Information .........................................308
FCC Statement .........................................................................................308
CE Compliance Statement ......................................................................309
Battery Warning .......................................................................................309
Intrinsic Safety Warning ..........................................................................310
Static Electricity, ESD, and Your Palm® Handheld ...............................310
Index......................................................................................312
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About This Guide
This guide tells you everything you need to know about your handheld: the things
you’ll do every day, the advanced features that let you get the most out of your
handheld, and the things that make your handheld not only useful, but fun.
Tips for viewing this guide
Here are some helpful tips for making it easier to read and find information in this guide as you
®
®
view it in Adobe Reader :
• To magnify the page, click the magnifying glass
, move the cursor (which is now a
magnifying glass) over the page, and click repeatedly. Click Previous View ( or
on your version of Reader) to return to the original view.
depending
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you click a link and go to a page in the guide and then want to return to the page you were on
before you clicked the link, click Previous View ( or
depending on your version of Reader).
• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of
your computer screen, not the printed page number. For example, to print the first page of
Chapter 2, “Your Handheld,” select page 33 (the file page), not page 18 (the printed page).
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What’s in this guide?
The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.
Step-by-step instructions
Here you’ll find how-to information. Look for these cues in instructions:
Continued
Cue that means the procedure continues on the next page.
Cue that signals the end of the procedure. You’re done.
Done
[ ! ]
IMPORTANT
A step that you must follow; otherwise, you could experience an
error or even lose information.
[ & ] OPTIONAL
NOTE
A step you might find useful.
Information that applies only in certain cases or that tells more about
a procedure step.
WINDOWS ONLY
MAC ONLY
A procedure or text that applies to one platform only. In most cases,
if you see one heading check the following or preceding sections for
the other. Sometimes, there is no Mac counterpart for a Windows
procedure or text; this feature is not available to Mac users.
Links
Links that appear as underlined words in body text and in sidebars take you to other sections of
this guide. Links also appear in the following sections:
In this chapter
Related topics
Links on the first page of each chapter that send you to a specific section.
Links that send you to other topics in this guide to learn about more
things you can do with an application or feature.
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Sidebars
[ ! ]
Before You Begin
Things you must complete before you can do the steps described in a procedure or group of
procedures.
Tip
A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being described; may include a link to more information.
Key Term
»
A technical term related to the topic being described. The term may appear in this guide or only
on your handheld.
Tips & Tricks
A pointer to a website where you can obtain general information about your handheld and
learn the latest tips, tricks, and more.
Support
A pointer to a website where you can find help if you experience problems with a specific
feature or with your handheld.
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CHAPTER 1
Setting Up Your Handheld
and Your Computer
Congratulations on the purchase of
In this chapter
®
your new Palm Z22 handheld! You’re
What’s in the box?
System requirements
about to discover so many things
about your handheld that will help you
better manage your life and have fun,
too. As you become more familiar with
your handheld, you’ll probably
Step 1: Charging your
handheld
Step 2: Turning on your
handheld for the first time
personalize the settings and add
Step 3: Installing your
software
applications to make it uniquely yours.
Step 4: Connecting your
handheld to your computer
Benefits
While you’re likely to get years of
enjoyment from your handheld, it
takes only four easy steps to get up
• Start using your handheld right away
Switching to another
desktop software application
• Establish a link between your
handheld and your computer
Using user profiles
Related topics
• Set up your handheld for optimal use
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Setting Up Your Handheld and Your Computer
Key Term
»
What’s in the box?
Palm Desktop software
The software that lets you
enter, update, review, and
synchronize information
on your computer.
USB sync cable
AC charger
Palm® Z22 handheld
Software installation CD
System requirements
®
The software installation CD contains Palm Desktop software and other applications you need to
set up and use your handheld. To use Palm Desktop software, your desktop computer must meet
these requirements:
WINDOWS ONLY
• A PC with a Pentium II processor or later, and one of the following operating systems:
• Windows 2000SE (requires administrator rights to install Palm Desktop software)
• Windows XP (SP4) (requires administrator rights to install Palm Desktop software)
• Internet Explorer 5.0 or later
• 32 megabyte (MB) available RAM (64MB recommended)
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CHAPTER 1
Setting Up Your Handheld and Your Computer
• 170MB available hard disk space
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld
MAC ONLY
• Mac computer or compatible with a PowerPC processor
• Mac OS X, version 10.2 or 10.3 (requires administrator rights to install Palm Desktop software)
• 128MB total RAM
• 190MB available hard disk space
• Monitor that supports screen resolution of 800 X 600 or better
• One available USB port
• USB sync cable (included with your handheld)
• CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld
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CHAPTER 1
Setting Up Your Handheld and Your Computer
[ ! ]
Before You Begin
Step 1: Charging your handheld
If you’re upgrading from
another Palm Powered™
device, synchronize your
old handheld with your
old desktop software.
1
Plug the AC charger into an
outlet and connect it to the
handheld.
Tip
After the initial charge,
charge your handheld at
least half an hour every
day.
2
Charge your handheld for three hours. Be sure your handheld is fully charged
before going on to Step 2.
Done
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Setting Up Your Handheld and Your Computer
Tip
What you should know about your handheld’s battery
Also take a minute to
learn about proper care
and handling of your
handheld.
While your handheld is charging, take a minute to learn about the battery:
• If you see an alert on the screen warning you that the battery is low, recharge your handheld.
Also recharge your handheld if it doesn’t turn on when you press the power button.
NOTE
The memory on your handheld is designed to store your information even if the battery
becomes drained to the point that you cannot turn on your handheld. When you recharge your
handheld, all of your existing information should appear.
• Conserve battery life by doing any of the following:
• Adjust the screen brightness and contrast.
• Reduce the Auto-off setting.
• Use Keylock to prevent your handheld from turning on by accident.
• Respond to or cancel alerts promptly.
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Setting Up Your Handheld and Your Computer
[ ! ]
Before You Begin
Be sure to fully charge
your handheld, as
described in the
Step 2: Turning on your handheld for the first time
1
Remove the AC charger from
your handheld.
preceding procedure.
Tip
After you set up your
handheld, review the
Quick Tour on your
handheld and take the
tutorial on the software
installation CD to learn
the basics.
Stylus
Power button
2
3
4
Press the power button.
Slide the stylus out of the slot.
Hold the stylus as you would hold a pen, and follow the onscreen instructions
to set up your handheld.
Done
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Did You Know?
When you upgrade,
Step 3: Installing your software
there’s no need to delete
the old desktop software
first. When you install the
new Palm Desktop
[ ! ]
IMPORTANT
If you are using more than one handheld with the same computer, see
www.palm.com/support for special information on installing software from the CD.
software, youcantransfer
all of your existing info to
the new software.
1
2
Insert the CD into your computer.
NOTE
You need administrator rights to install Palm Desktop software on a
computer running Windows 2000/XP or Mac OS X.
Tip
tutorial on the CD to learn
how to create an
handheld’s features for
photos, and more.
WINDOWS ONLY
Follow the onscreen instructions. If you’re upgrading, select the username that
you assigned to your old handheld.
MAC ONLY
Did You Know?
IT managers can set up a
profile if they want to
install the same set of
information on several
handhelds.
Double-click the CD icon, and then double-click PalmSoftware.pkg.
Done
During installation, you’re asked to connect your computer to your
handheld. See Step 4.
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Setting Up Your Handheld and Your Computer
Tip
Step 4: Connecting your handheld to your computer
If the Select User dialog
box appears during
synchronization, select
the username of the
handheld you want to
synchronize, and click OK.
During installation, you connect your handheld to your computer and synchronize for the first
time. Synchronizing simply means that any information you enter in one place (your handheld or
computer) is automatically updated in the other.
[ ! ]
IMPORTANT
Be sure to synchronize the info on your handheld frequently so that you always
have an up-to-date backup copy of this info on your computer.
Key Term
»
Third-party application
A software program that
runs on a Palm
1
Connect your handheld to your
computer:
Powered™ device but is
not created or supported
by Palm, Inc.
a. Plug the USB sync cable into a
USB port on your computer.
b. Plug the cable into your
handheld.
Tip
If you have problems with
your new handheld after
you synchronize, you
may need to update your
third-party applications.
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CHAPTER 1
Setting Up Your Handheld and Your Computer
2
3
[ & ] OPTIONAL Press the power button to turn on your handheld if it is not
already on.
Continue with the onscreen
instructions. Synchronize by
tapping Sync
in the input
area.
Done
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Switching to another desktop software application
WINDOWS ONLY
During installation, you chose a desktop software application to synchronize with your handheld.
You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already
contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
NOTE
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and
Memos is synchronized with the corresponding application in Outlook. (Memos is called Notes in
Outlook.) Other info, such as Note Pad notes, is synchronized with info in Palm Desktop software.
1
2
3
Insert the CD into your computer.
From the screen that appears, select Change your synchronization method.
Follow the onscreen instructions for the desktop software you want to use.
Done
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Using user profiles
SKIP
Only IT managers may need to use user profiles for their company. If you are not an IT
manager, you can skip this section.
Suppose your sales organization wants to distribute two dozen handhelds that all have a common
company phone list, a set of memos, and several key applications. A user profile can be created to
synchronize for the first time, this common information becomes part of their user-specific
information.
A user profile enables you to install the same information onto multiple handhelds before each
handheld is individualized with a unique username and user-specific information. A handheld that
has a user profile installed can be given to anyone, because the handheld is not yet identified by a
unique username. When the new user synchronizes for the first time, he or she gives the handheld
a unique username.
NOTE
Handhelds that are synchronized with a user profile must be either new handhelds that
have never been synchronized or handhelds that have had their usernames and information
removed by a hard reset.
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Tip
Creating a user profile
WINDOWS ONLY
Save time by importing to
quickly add information
to a profile.
1
Open the New Profile screen:
a. Open Palm Desktop software.
b. From the Tools menu, select Users.
c. Click Profiles, and then click New.
Enter a unique name for the profile, and click OK twice.
2
3
Select the profile from the User
list, and create the info in
Palm Desktop software for the
profile.
Done
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CHAPTER 1
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MAC ONLY
Open the New Profile screen:
1
a. Open Palm Desktop software.
b. From the User pop-up menu, select Edit Users.
c. Click New Profile.
2
Create the profile:
a. Enter a unique name for the profile, and click OK.
b. Close the Users window.
Continued
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Setting Up Your Handheld and Your Computer
3
4
Select the profile from the User pop-up menu, and create the info in
Palm Desktop software for the profile.
Set the profile’s conduit settings:
®
a. From the HotSync menu, select Conduit Settings.
b. Select the conduit settings for the profile.
Done
Synchronizing with a user profile
WINDOWS ONLY
1
Begin synchronization:
a. Connect the USB sync cable to a USB port on your computer, and then insert
the other end into your handheld.
b. Press the power button to turn on your handheld.
c. Tap Sync
in the input area.
Continued
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2
Transfer the profile information:
a. Click Profiles.
b. Select the profile you want to
load on the handheld, and
click OK.
c. Click Yes.
Done
The next time you or a user synchronizes that handheld,
Palm Desktop software prompts you or the user to assign a
username to the handheld.
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Setting Up Your Handheld and Your Computer
MAC ONLY
1
Begin synchronization:
a. Connect the USB sync cable to the USB port on your computer, and then
insert the other end into your handheld.
b. Press the power button to turn on your handheld.
c. Tap Sync
in the input area.
2
Select the profile you want to
load on the handheld, and
click OK.
Done
The next time you or a user synchronizes that handheld,
Palm Desktop software prompts you or the user to assign a
username to the handheld.
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Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Info
• Synchronizing your handheld with Palm Desktop software or Microsoft
www.palm.com/myZ22.
Outlook on your computer
• Choosing whether or not to synchronize information for a specific
application
Support
If you’re having problems
with setup or anything else
on your handheld, go to
• Adding applications to and deleting applications from your handheld
• Viewing application information
• Adjusting the screen display
Customizing
• Reducing the Auto-off setting
• Keeping your handheld from turning on accidentally
Answers to frequently asked questions about setup
Common
Questions
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17
CHAPTER 2
Your Handheld
Like a good personal assistant, your
In this chapter
handheld helps you keep track of your
schedule, your business and personal
contacts, your to-do list, and your
memos. Handhelds are for fun, too.
You can create digital photo albums,
play games, and read eBooks.
What’s on my handheld?
What’s on the screen?
What software do I have?
Related topics
And don’t worry about losing your
information. You can synchronize your
info to your computer so you always
have a backup copy, and even if the
battery drains completely, the
information stays in your handheld’s
memory. Simply recharge your
handheld to access the info again.
Benefits
• Save time and stay organized
• Have important info at your fingertips
• Travel light
• Never lose important information
• Have fun: view photos and more
®
Palm Z22 Handheld
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CHAPTER 2
Your Handheld
What’s on my handheld?
Front
Screen
Input area
5-way navigator
Power button
Contacts quick
button
Calendar quick
button
Screen
Displays the applications and information on your handheld. The screen
is touch-sensitive.
Input area
Power button
Lets you enter info with Graffiti® 2 writing; use the input area icons to
open applications and use various handheld features.
Turns your handheld on or off and lets you turn Keylock on (if active).
When Keylock is on, your handheld does not respond when you press
the quick buttons or tap in the input area. To use your handheld again,
press the power button, and then select Deactivate Keylock.
Calendar quick
button
Press to turn on your handheld and jump to today’s schedule.
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19
CHAPTER 2
Your Handheld
Contacts quick
button
Press to turn on your handheld and jump to your contacts list.
5-way navigator
Lets you move around and display info on the screen. Press Up, Down,
Left, or Right to highlight different items, and press Center to select the
highlighted item.
®
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CHAPTER 2
Your Handheld
Top and back
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, photos, and
more.
Stylus
Mini USB
connector
Speaker
IR port
Did You Know?
It takes a little while for
your handheld to reset
when you press the reset
button. During the reset,
you see a progress bar,
then a screen with the
Palm Powered™ logo.
Resetting is done when
the Date & Time
Reset
button
Stylus
Lets you enter information on your handheld. To use the stylus, slide
it out of the slot and hold it as you would a pen or pencil.
Preferences screen
appears.
Speaker
Lets you listen to alarms and game and system sounds.
Reset button
Resets your handheld if it freezes (stops responding). To do a soft
reset, use the tip of the stylus to gently press the reset button inside
the hole on the back panel of your handheld.
IR port
Short for infrared port. Beams information between handhelds and
other devices that have an IR port. Beaming uses infrared technology
to send information between two IR ports that are within a few feet
of each other.
Mini USB connector
Lets you connect the USB sync cable to your computer or connect
the AC charger to an electric outlet. Connect the sync cable when
you want to synchronize, or exchange, information. Connect the AC
charger to keep your handheld’s battery charged.
®
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CHAPTER 2
Your Handheld
What’s on the screen?
Your handheld includes many features that make it easy to use. Among them are the input area
how to use them in one application you can easily use them in all the others.
Input area
Tapping the icons in the input area does the following:
Clock icon
Brightness/Contrast icon
Home icon
Menu icon
Sync icon
Find icon
Letterkeyboard
Icon
Number keyboard
Icon
Clock icon
Displays the current date and time. The display closes automatically after
two seconds. See Setting the date and time and Managing Clock
Settings for more information.
Brightness/
Contrast icon
Opens the Adjust Display dialog box, where you can set the brightness
and contrast of your handheld’s display. See Adjusting the brightness
and contrast for instructions.
Home icon
Menu icon
Displays the Home screen, where you can open applications. See
Opening applications for more information.
Opens the menus, where you can select items that provide access to
other features. See Using menus for more information.
®
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CHAPTER 2
Your Handheld
Sync icon
Find icon
Synchronizes your handheld with your computer. See Moving Info
Between Your Handheld and Your Computer for more information.
Opens the Find dialog box, where you can search for information. See
Finding information for more details.
Key Term
»
Slider The solid area on
the scroll bar. The slider
moves to indicate the
relative position within
the entry or list.
Letter keyboard
icon
Opens the alphabetic keyboard. See Entering information with the
onscreen keyboard for details.
Number
keyboard icon
Opens the numeric keyboard. See Entering information with the
onscreen keyboard for details.
Tip
Application controls
You can also use the
5-way navigator to select
an item from a pick list
and to select some
command buttons.
Previous/next arrows
Tips icon
Entry box
Pick list
Box
Scroll bar
Command button
Previous/next
arrows
Select the left and right arrows to view the previous and next entry; where
up and down arrows appear, select them to view the previous and next
screens of information.
Scroll bar
Drag the slider, or tap the top or bottom arrow, to scroll the display one line
at a time. To scroll to the previous screen, tap the scroll bar just above the
slider. To scroll to the next screen, tap the scroll bar just below the slider.
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CHAPTER 2
Your Handheld
Command
button
Select a button, such as OK, Cancel, or Details, to perform a command or to
open a dialog box. Command buttons appear at the bottom of dialog boxes
and application screens.
Tips icon
Tap the Tips icon to view shortcuts and other useful information for the
screen where the icon is located. When you have finished viewing the tip,
select Done.
Entry box
Pick list
Box
Select an entry box to open a dialog box where you can enter info for
that field.
Select the arrow to display a list of choices, and then select an item in the
list.
Check or uncheck a box to select or deselect it. When a box is checked, the
corresponding option is selected and active. When a box is unchecked, the
corresponding option is deselected and inactive.
®
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CHAPTER 2
Your Handheld
What software do I have?
Your handheld comes with many applications preinstalled and ready to use. In addition, the
software installation CD that comes with your handheld includes desktop software for your
computer and additional software for your handheld. When you set up your handheld you can
choose to install some or all of these applications. You can install any of the applications at any
time after you set up your handheld, as well.
Personal information
Use the following applications to organize your contacts, calendar events, and more, as well as
keep information updated between your handheld and your computer. These applications are
already installed on your handheld.
0
Calendar
Manage your schedule from single entries, like lunch with a friend, to repeating
and extended events, like weekly meetings and holidays. Even color-code your
schedule by category.
Contacts
Tasks
Store names and addresses, phone numbers, email and website addresses,
and even add a birthday alarm or a contact’s photo.
Stay on top of your to-do list. Enter things you need to do, prioritize them,
set alarms, and then monitor your deadlines.
Memos
Capture information such as meeting notes, lists of books to read, movies to see,
recipes, and anything else you need to write down.
Note Pad
Write on the screen in your own handwriting or draw a quick sketch.
Synchronize info on your handheld with the info on your computer.
®
HotSync
0
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CHAPTER 2
Your Handheld
Math and finance
Tip
Can’t find an application
on your handheld? First
tap the Home icon in the
input area and select All
from the category pick list
in the upper-right corner
to view all applications on
your handheld. If you
don’t see the application
there, you may need to
install it from the CD.
Use these applications to manage your money and make quick calculations on the go. They may
already be installed on your handheld, or you may need to install them from the CD.
0
Expense
Track business or travel expenses and print expense reports after you
synchronize your handheld with your computer.
Calculator
Do basic math calculations such as splitting restaurant bills and figuring the
sales tax on an item.
powerOne
Calculator
Calculate basic and advanced math and business solutions with this enhanced
calculator. Compute tips and mortgages; add algebraic and other modes; and
more.
Media and entertainment
Here is the software that lets you relax and have fun. These applications may already be installed
on your handheld, or you may need to install them from the CD.
0
Photos
View photos and organize them into categories on your handheld. This
application has a companion desktop application that you can use to add,
view, organize, and edit photos and send them to your handheld.
Power by Hand Purchase and download eBooks from the web on your computer and then
eReader
synchronize to transfer them to your handheld so you can read them when
you want, where you want. (Additional fees may apply.)
Crazy Daisy
Spin the flowers to match the colored petals and watch them pop in this
arcade-style game.
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CHAPTER 2
Your Handheld
Productivity and customization
Tip
To install extra software
from the CD, insert the CD
into your CD drive, and
then do one of the
following:
Use these applications to customize your handheld and make it uniquely yours. They may already
be installed on your handheld, or you may need to install them from the CD.
0
Prefs
Customize your handheld’s sound levels, colors, security, and more.
Addit™
Preview, try, and buy software for your handheld. Select the tabs on the Addit
screen to look for bonus software. (Windows only for downloads using the sync
cable.)
Windows On the
Discover your device
screen, click Add software
to your device.
Handmark
MobileDB
Use the included databases to track useful info such as car maintenance,
passwords, and more. You can also download over 1,000 ready-to-use databases
to your computer and synchronize to install them on your handheld. (Additional
fees may apply.)
Mac Double-click the
Essential Software folder
icon.
SplashShopper Keep lists of groceries and CDs to buy, movies to rent, books to read, and more.
World Clock
Set the time in your home city and two other locations, and set an alarm to wake
you up.
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CHAPTER 2
Your Handheld
Desktop
Did You Know?
Some applications are
automatically assigned
to a category when you
install them. Assign any
application to a category
on the Home screen by
selecting Category in
the App menu. Select
the pick list next to the
application’s name, and
then select a category.
The desktop software lets you use your computer to create and manage info for applications on
your handheld. Install this software from the CD.
0
®
Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,
Memos, and Expense on your computer. (Expense is Windows only.)
You can also view, manage, and back up info for Note Pad. When you
synchronize your handheld with your computer, this info is updated in
both places. Palm Desktop software is installed during the initial CD
installation process.
®
Palm Desktop software includes HotSync manager software, which
allows you to customize the settings for synchronization. You can
access HotSync manager by selecting its icon in the task bar at the
bottom of your computer screen.
Key Term
»
HotSync manager
®
HotSync
Technology
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
During CD installation, you can choose to synchronize the info in
Contacts, Calendar, Tasks, and Memos on your handheld with info in
Contacts, Calendar, Tasks, and Notes in Microsoft Outlook on your
computer (Windows only). Other applications are still synchronized
with Palm Desktop software.
Quick Install
(Windows only)
Install applications from your Windows computer on your handheld.
Quick Install is installed during the initial CD installation process.
Send To Handheld droplet Install applications from your Mac computer on your handheld. The
Send To Handheld droplet is installed during the initial CD installation
process.
(Mac only)
Photos desktop
application
Add photos from your computer, edit and organize them, and then
synchronize to transfer them for viewing in the Photos application on
your handheld.
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CHAPTER 2
Your Handheld
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Setup
Installing the desktop software from the CD
www.palm.com/myZ22.
Entering
• Entering information with Graffiti 2 characters and shortcuts
Information
• Entering information with the onscreen letter and number keyboards
• Opening applications and using menus
Support
If you’re having problems
with your handheld, go to
www.palm.com/support.
Moving
Around
Moving Info
• Synchronizing your handheld with your computer
• Installing additional software from the CD
Beaming information and applications to other Palm Powered™ devices
Viewing the current date and time
Beaming
World Clock
Customizing
• Setting the current date and time
• Adjusting the brightness of the display
• Caring for your handheld
Maintaining
• Resetting your handheld
Common
Answers to frequently asked questions about your handheld
Questions
®
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CHAPTER 3
Moving Around in Applications
In this chapter
Opening applications
Using the 5-way navigator
Using menus
Have you ever been to a new city and
felt a bit lost until you figured out that
the numbered streets run north/south
and the avenues run east/west?
Learning to move around on your
®
handheld is similar. Most Palm OS
Finding information
Related topics
applications use the same set of
application controls. So once you learn
how to use these standard controls,
you’ll be driving all over town and you
won’t even need a map.
Benefits
• Find and open applications quickly
• Access extra features with menus
• Move around in applications with one
hand, using the 5-way navigator
• Locate information in any application
with the Find feature
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CHAPTER 3
Moving Around in Applications
Did You Know?
Opening applications
The Home screen shows all of the applications on your handheld. Use the category pick list in
the upper-right corner of the screen to view applications by category or to view all applications.
You can use a favorite
photo as the background
for the Home screen.
To access an item from the Home screen, tap Home
Press Center on the 5-way to scroll through application categories.
in the input area and select an icon.
Did You Know?
You can also open the
Calendar and Contacts
applications using the
quick buttons on the front
of your handheld—or
customize the buttons to
open the applications you
use most.
Category pick list
Home
Switching between applications
You can switch between applications at any time. Just tap Home
and select an icon, or press a
quick button. Your handheld automatically saves your work in the current application and switches
to the other application.
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CHAPTER 3
Moving Around in Applications
Tip
Using the 5-way navigator
A few onscreen elements
of your device can only
be activated by tapping
them with your stylus, for
example, icons in the
input area.
The 5-way navigator lets you access information quickly with one hand and without the stylus.
The 5-way does various things based on which type of screen you’re viewing and which item on
the screen is highlighted. To use the 5-way, press Up, Down, Left, Right, or Center.
Up
Center
Left
Right
Down
Moving around with the 5-way
On most screens, one item—a button, a list entry, or an entire screen—is highlighted by default.
The highlight identifies what element will be affected by your next action. Use the 5-way to move
the highlight from one item to another onscreen.
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CHAPTER 3
Moving Around in Applications
The highlight can take one of three forms, depending on what is highlighted:
Tip
When an entire screen is
highlighted, only the top
and bottom borders
acquire the glow; the
right and left borders do
not show the highlight.
NOTE
Individual applications may contain application-specific elements that can also be
highlighted by the 5-way
Border glow This highlights elements of the user
interface like command buttons, pick lists, and
arrows.
Button
highlighted
with border
glow
Reverse type (white text on a dark background)
This highlights an entry on a list screen.
Contact list
entry
highlighted
with reverse
type
Blinking cursor This tells you that you can enter
text at that point.
Blinking
cursor
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CHAPTER 3
Moving Around in Applications
Tip
On the Home screen, to
remove the selection
highlight without making
a selection, scroll to the
first icon (in the upper-left
corner) and then press
Left on the 5-way, or enter
the Backspace character
using Graffiti® 2 writing.
Category
Up or Down
Right or Left
Scrolls up or down on the screen.
Scrolls to the next or previous application
category.
Center
Inserts the highlight. When the selection
highlight is present:
Up, Down, Right, or Left Scrolls to the next
item in the corresponding direction.
Center Opens the selected item.
Moving around in list screens and entry screens
In list screens, use the 5-way to select and move between entries such as notes, memos, contacts,
or photos. In individual entry screens—such as a single photo or contact—use the 5-way to move
among the items on the screen or to move to another entry.
The behavior of the 5-way for list screens and entry screens varies according to application.
Follow the guidelines for moving around with the 5-way for general tips; as you become familiar
with each application, learning the specific behavior of the 5-way is easy.
Moving around in dialog boxes
Dialog boxes appear when you select a button or option that requires you to provide additional
information. In dialog boxes, use the 5-way to select a button or to make a selection from items
such as boxes and pick lists.
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CHAPTER 3
Moving Around in Applications
Up, Down,
Highlights the next item in the dialog box
Right, or Left
(pick list, box, button) in the corresponding
direction.
Pick list
Center
• If highlight is on a box: Checks or
unchecks the box.
Button
highlighted with
border glow
Box
• If highlight is on a pick list: Opens the pick
Up or Down Scrolls to the previous or
next entry.
Center Selects the highlighted entry.
• If highlight is on a button: Activates the
button, and then closes the dialog box.
[ ! ]
IMPORTANT
Read dialog boxes carefully. Selecting a button such as OK or Yes may cancel
an action or delete information.
Moving around in menus
After you open the menus you can use the 5-way to move between menus and to select
menu items:
Up or Down
Right or Left
Scrolls within the current menu list.
Scrolls to the next or previous menu on the
menu bar.
Center
Selects the highlighted menu item.
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CHAPTER 3
Moving Around in Applications
Tip
Using menus
You can also open the
menus by tapping the
application name in the
upper-left corner of the
screen.
Menus let you access additional features and settings. They are easy to use, and once you master
them in one application, you know how to use them in all your applications.
1
2
Open an application.
Tip
When the menus are
open, you can use the
5-way to select menus
and menu items.
Tap Menu
in the input area.
Application
name
Menu
Menu
item
3
Select an item from the leftmost menu, or use the 5-way to highlight a different
menu, and then select a menu item.
Done
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CHAPTER 3
Moving Around in Applications
Tip
Using the command stroke
Command mode is active
for just a few seconds, so
write the menu shortcut
or tap an icon on the
command toolbar
quickly.
Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on
computers. The menu shortcut appears to the right of the menu item.
®
To use a menu shortcut, first write the Graffiti 2 command stroke on the left side of the input
area, and then write the shortcut letter. For example, to select Paste from the Edit menu, write the
command stroke, followed by the letter p. You do not have to open a menu to use the command
stroke.
Command
stroke
Menu items
Menu shortcuts
NOTE
When you write the command stroke, the Command toolbar appears. See the next
section for info on using the command toolbar.
Using the command toolbar
The command toolbar displays different icons based on the active screen. For example, if you
have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might
be Beam, Undo, and Delete.
To use the command toolbar, write the command stroke to display the command toolbar, and then
tap an icon to select its command.
Command
stroke
Cut
Copy
Paste
Beam
Undo
Delete
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CHAPTER 3
Moving Around in Applications
Tip
Finding information
You can use Find to locate any word or phrase in any application on your handheld.
If you select text in an
application before you
tap Find, the selected text
automatically appears in
the Find dialog box.
Find locates any words that begin with the text you enter, and it is not case-sensitive. For example,
searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.”
Tip
Open an application
before you tap Find to
display results from that
application at the top of
the results list.
1
2
Tap Find
in the input area.
Enter the text that you want to find, and then select OK.
Tip
Want to stop searching?
Select Stop at any time
during a search. To
continue the search,
select Find More.
3
Select the text that you want to review.
Done
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CHAPTER 3
Moving Around in Applications
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Your
• Locating the controls on your handheld
www.palm.com/myZ22.
Handheld
• Discovering the built-in software on your handheld and the additional
software on the CD
Support
If you’re having problems
with your handheld, go to
www.palm.com/support.
• Getting familiar with the input area and onscreen application controls
• Entering information with Graffiti 2 characters and shortcuts
Entering
• Entering contact information in other applications
Beaming
Privacy
Beaming information and applications to other Palm Powered™ devices
Keeping information private by turning on security options
Creating categories and organizing your applications and information
• Adding and deleting applications on your handheld
Categories
Moving Info
• Viewing application information
Customizing
Maintaining
• Using a photo as the background for the Home screen
• Displaying the Home screen in list format
Caring for your handheld
Common
Questions
Answers to frequently asked questions about using your handheld and its
applications
®
Palm Z22 Handheld
39
CHAPTER 4
Entering Information on Your Handheld
In this chapter
Whether you’re scheduling a meeting
with your daughter’s teacher or adding
a new restaurant to your Contacts list,
you need to get that information into
your handheld. There are several ways
to do this.
How can I enter information
on my handheld?
Entering information with
®
Graffiti 2 writing
Entering information with
the onscreen keyboard
Entering info from Contacts
into another application
You may find that you prefer one
method if you’re entering a small
amount of information, while another
works best for large amounts. Choose
the one that fits your situation.
Editing information
Related topics
Benefits
• Quickly enter important information
• Choose the method that works best
for your situation
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CHAPTER 4
Entering Information on Your Handheld
Tip
How can I enter information on my handheld?
• Graffiti® 2 writing
A blinking cursor on your
handheld screen
indicates where the
informationyouenterwill
appear. Tap or use the
5-way to move the cursor
to the location you want.
In most cases, if you do
not see a blinking cursor,
you cannot enter
• The onscreen keyboard
• Phone Lookup
• Note Pad
• An accessory keyboard (sold separately; visit www.palm.com/myZ22 and click the
Accessories link)
information on that
screen.
The most popular methods are using Graffiti 2 writing and the onscreen keyboard.
NOTE
You can also enter information on your computer and transfer the information to your
handheld. Or, you can send information to and receive info from other devices using beaming.
®
Entering information with Graffiti 2 writing
You can enter info directly on your handheld with Graffiti 2 writing. Graffiti 2 writing includes any
character you can type on a standard keyboard. Entering these characters on your handheld is
very similar to the way you naturally write letters, numbers, and symbols. But instead of using a
pen and paper, you use the stylus and the input area on your handheld. With only a few minutes
of practice, you can learn to use Graffiti 2 writing.
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CHAPTER 4
Entering Information on Your Handheld
Writing in the Graffiti 2 input area
You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and
write anywhere on the screen.
In the input area, write lowercase letters, uppercase letters, and numbers in the sections shown. If
you write characters in the wrong area, they are not recognized correctly and an incorrect
character is written.
Write letters here
Write numbers here
Write capital letters across the middle
Using full-screen writing
When full-screen writing is turned on, you can write anywhere on the screen. When full-screen
writing is turned off, you must write character strokes in the Graffiti 2 input area for your handheld
to recognize them.
You can write letters or characters in the following areas:
Left side of the screen Write letters or characters that are assigned to the ABC input area.
Right side of the screen Write numbers or characters that are assigned to the 123 input area.
Across the middle of the screen Write uppercase letters.
NOTE
For a brief period of time after writing a character, a quick tap on the screen is
interpreted as a period character. Wait a second before you tap a button or move the cursor so that
the action is not interpreted as a period character.
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CHAPTER 4
Entering Information on Your Handheld
Write capital or uppercase
letters in the middle
Did You Know?
Graffiti 2 writing
automatically capitalizes
the first letter of a
sentence or a new entry.
Write letters on
the left side
Write numbers on
the right side
Writing Graffiti 2 characters
Open an application you use to enter information, like Calendar.
1
2
3
Tap the screen where you want your character to appear.
Position the stylus in the correct part of the input area or in the correct part of
the screen if full-screen writing is turned on.
4
Write the characters exactly as shown in the tables that follow these steps. Be
sure to start each stroke at the heavy dot.
Continued
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CHAPTER 4
Entering Information on Your Handheld
Did You Know?
Graffiti 2 characters made
with two strokes are
recognized after the
second stroke. Make the
second stroke quickly
after the first so that the
correct character is
recognized.
5
Lift the stylus at the end of the stroke.
Done
When you lift the stylus from the screen, your handheld recognizes
the stroke immediately and prints the character at the insertion
point on the screen.
Did You Know?
Write uppercase letters
the same way you write
lowercase ones. The only
difference is where you
write them.
Keys to success with Graffiti 2 writing
Keep these guidelines in mind when using Graffiti 2 writing:
• Write the characters exactly as shown in the following tables. Don’t write the dot. It’s only there
to show you where to begin writing the character.
Tip
• The input area has two sections. Write lowercase letters on the left, numbers on the right, and
capital letters across the middle.
Your handheld has tables
displaying all of the
Graffiti 2 characters, short
cuts, and commands.
Display these tables by
drawing a line from the
bottom of the screen to
the top.
• Write at a natural speed, and do not write on a slant.
• Press firmly.
• Write large characters.
If you’re already familiar with Graffiti writing from an older Palm Powered™ device, Graffiti 2
writing will be easy to master. Characters are entered in exactly the same way, except for i, t, k,
and the number 4. These letters are now made with two strokes, just the way you would write
them if you were using a pen and paper.
Also, you no longer have to use the Punctuation Shift stroke for common punctuation like periods
and commas or for @. Just write these characters on the correct side of the input area and your
handheld immediately recognizes them.
®
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CHAPTER 4
Entering Information on Your Handheld
Tip
Graffiti 2 alphabet
You can select alternate
ways to write some
Graffiti 2 characters.
Choose the method that’s
most natural for you.
Write lowercase letters on the LEFT side of the input area,
and capital letters across the MIDDLE of input area
Letter
Stroke
Letter
Stroke
Letter
Stroke
Letter
Stroke
A
B
C
D
E
I
F
J
G
K
H
L
M
Q
U
Y
N
R
V
Z
O
S
P
T
X
W
®
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CHAPTER 4
Entering Information on Your Handheld
Graffiti 2 punctuation marks
Write these marks on the LEFT side of the input area
Mark
Stroke
Mark
Stroke
Period
.
Ampersand
&
Comma
,
Carriage
return
Apostrophe
‘
At
@
Space
Quotation mark
“
Question mark
?
Tab
Exclamation
point
!
0
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CHAPTER 4
Entering Information on Your Handheld
Tip
Having trouble with the
plus sign or asterisk
symbol? Use the
Punctuation Shift stroke
first and then make the
character.
Write these marks on the RIGHT side of the input area
Mark
Stroke
Mark
Stroke
Period
.
Backslash
\
Comma
,
Slash
/
Tilde
ñ
Left
parenthesis
(
Dash
–
Right
parenthesis
)
Plus
+
Equal sign
=
Asterisk
*
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CHAPTER 4
Entering Information on Your Handheld
Tip
Graffiti 2 accented characters
Having trouble accenting
characters? You can
alwaysopentheonscreen
keyboard, tap Int’l, and
then tap the character you
need.
For accented characters, write the letter on the left side of the input area, and then write the accent
on the right side of the input area.
Write these accents on the RIGHT side of the input area
Accent
Stroke
Accent
Stroke
Tip
Get help writing any of
the Graffiti 2 characters in
most applications. Open
the Edit menu and select
Graffiti 2 Help.
Acute
á
Dieresis
ä
Grave
à
Circumflex
â
Tilde
ã
Ring
å
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CHAPTER 4
Entering Information on Your Handheld
Tip
Writing Graffiti 2 symbols and other special characters
Symbols and other special characters can be written on either side of the input area, using the
Punctuation Shift stroke.
If you accidentally enter
the Punctuation Shift
stroke, enter it again to
cancel it, or wait a
moment and it
0
automatically disappears.
Enter the Punctuation Shift
stroke.
1
Did You Know?
Writing two Punctuation
Shift strokes cancels the
automatic capitalization
of the first letter of a new
entry or sentence.
When Punctuation Shift is active,
an indicator appears in the lower-
right corner of the screen.
Punctuation
Shift indicator
2
3
Write the symbol or other special character shown in the following table.
You can write a symbol or special character anywhere in the input area.
Enter another Punctuation Shift stroke to finish the character and to make it
appear more quickly.
Done
Once the Punctuation Shift indicator disappears, you see
the character.
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Entering Information on Your Handheld
Writing Graffiti 2 shortcuts
Graffiti 2 contains several shortcuts to make entering common information easier. For example,
when you write the shortcut stroke followed by dts, you automatically enter the current date and
time. You can also create your own shortcuts.
0
1
Write the shortcut stroke
This stroke appears at the
insertion point.
.
2
Write the shortcut character from the following table.
You can write shortcuts on the left side of the input area, or across the middle.
Done
The shortcut stroke is replaced by the text the character
represents.
®
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CHAPTER 4
Entering Information on Your Handheld
Key Term
»
Entering information with the onscreen keyboard
Entry An item in an
application such as a
contact in Contacts or an
appointment in Calendar.
You can use the onscreen keyboard in any application where you need to enter text, numbers,
or symbols on your handheld.
Tip
Open an entry:
1
You can enter text
whenever you see a
blinking cursor on the
screen.
a. Open an application.
b. Select an entry or select New.
2
Tap ABC or 123 to open the
alphabetic or numeric keyboard,
respectively.
Continued
Tap to open keyboards
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CHAPTER 4
Entering Information on Your Handheld
Tip
When a keyboard is open,
you can tap abc, 123, or
int’l to open any of the
other keyboards.
[ & ] OPTIONAL Select from among three different keyboards.
3
Tab
Backspace
Return
Caps lock
Caps shift
Letter keyboard
Number keyboard
International keyboard
NOTE
Tap shift on the letter and international keyboards to view lowercase
letters.
Tap the characters to enter text, numbers, and symbols. When you are finished,
select Done.
4
Done
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Entering Information on Your Handheld
Entering info from Contacts into another application
Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter
the person’s name and primary contact info into the appointment you create in Calendar. This
feature is available in Calendar, Memos, Tasks, and Expense.
1
2
Open an entry:
a. Open an application.
b. Select an entry or select New.
In Expense only: Select Details, and then select Attendees.
Add the contact from Phone Lookup:
a. Tap where you want to enter the contact.
b. Open the menus.
c. Select Options, and then select Phone Lookup.
Continued
®
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Entering Information on Your Handheld
Tip
You can also enter the
first few letters of the
contact’s name, and then
open Phone Lookup. The
first contact name
d. Select the contact, and then select Add.
Cont’d.
matching the letters you
entered is highlighted.
3
[ & ] OPTIONAL To add another contact, repeat step 2.
Done
The name and phone number of the contact are automatically
entered.
®
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Entering Information on Your Handheld
Editing information
Editing information on your handheld is similar to editing with word-processing applications
on your computer. Select the information, and then apply the correct command.
Selecting information
There are several ways to select information that you want to edit or delete.
Selecting text
Place the cursor before or after the text you want to select, and drag
the cursor over all the text you want to select.
Selecting a word
Selecting a line
Tap twice on a word to select it.
Tap three times anywhere in a line to select it. This selects the final
return character or space as well as any text.
®
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Entering Information on Your Handheld
Tip
Copying and pasting information
Copying and pasting information on your handheld is similar to editing with word-processing
applications on your computer.
There are even faster
ways to copy and paste
information:
• Use Graffiti 2 gestures.
• Use the Graffiti 2
1
2
Select the information you want to copy.
command stroke and the
menu shortcut for cut,
copy, or paste (/X, /C, /P).
Copy the information:
• Select the text, write the
command stroke, and
then tap the icon for cut
or copy from the
a. Open the menus.
b. Select Edit, and then select Copy.
command toolbar that
appears.
3
4
Tap where you want to paste the information.
Select Edit, and then select Paste.
Done
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Entering Information on Your Handheld
Tip
Deleting information
Delete all or part of an entry with the Cut command.
Delete information with
Graffiti 2 writing. Select
the information, and then
draw a line from right to
left in the input area.
1
2
Select the information you want to delete.
Delete the information:
a. Open the menus.
b. Select Edit, and then select Cut.
Done
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Entering Information on Your Handheld
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Beaming
Beaming information to another Palm Powered device
• Selecting alternate ways to write some Graffiti 2 characters
Support
If you’re having problems
entering information or with
anything else on your
handheld, go to
Customizing
• Creating your own Graffiti 2 shortcuts
www.palm.com/support.
Common
Answers to frequently asked questions about entering information
Questions
®
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CHAPTER 5
Managing Your Contacts
In this chapter
Say good-bye to a paper address book
that you need to update manually
every time someone moves, changes
their email address, or gets a new work
extension. With Contacts, not only is it
easy to enter information such as
names, addresses, and phone
numbers, but it is just as quick to view,
update, and organize contact
Adding a contact
Copying contact information
into multiple contacts
Locating a contact on
your list
Deleting a contact
Customizing the Contacts
list
information.
Benefits of Contacts
• Carry all your business and personal
contact information in your hand
Working with Contacts on
your computer
You can easily share info with other
handhelds by beaming. You can even
add photos of your loved ones directly
to their contact information.
Related topics
• Keep track of who’s who
• Keep in touch
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Managing Your Contacts
Tip
Adding a contact
If the first character you
enter in the Last Name or
Company field is an
asterisk (*) or another
symbol, that record
always appears at the top
of the Contacts list. That’s
useful for an entry like “If
Found Call [your phone
number].”
Press Contacts
.
1
2
Add your contact information:
a. Select New.
Did You Know?
Info in contacts can be
synchronized with info in
®
either Palm Desktop
software or Outlook.
b. Select each field where you want to enter information, and enter it. Select
the scroll arrows to view more fields.
Continued
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Managing Your Contacts
Tip
If multiple contacts share
information, such as a
company name and
address, you can enter
the first contact, and then
copy the information into
other contacts.
The following fields contain features to help you enter information quickly:
Cont’d.
All fields except numeric and email fields The first letter is automatically
capitalized.
Title, Company, City, and State As you enter letters, a match appears if you
have one on your Contacts list. For example, if you enter S, Sacramento might
appear, and if you then enter a and n, San Francisco might replace Sacramento.
When the word you want appears, select the next field.
Did You Know?
You can also enter one or
more contacts on your
desktop computer, and
then copy them to your
handheld by
Address You can enter up to three addresses, each containing five fields: Addr,
City, State, Zip Code, and Country. You can designate an address as work (W),
home (H), or other (O). By default, the first address is designated as work.
synchronizing.
3
[ & ] OPTIONAL Add a photo:
a. Select the Picture box.
Picture box
b. Select and add a photo from
the Photos application.
Continued
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Managing Your Contacts
Tip
If you want a reminder
about a birthday, check
the Reminder box, enter
the number of days
before the birthday that
you want to see the
reminder, and then select
OK.
4
5
[ & ] OPTIONAL Add a
birthday:
a. Select the Birthday box.
b. Use the left and right arrows
to move to and select the birth
year. Hold down either arrow
to scroll quickly through the
years.
Did You Know?
Birthdays you enter in
Contacts appear as
c. Select the month and date.
untimed events in
Calendar. If you update
the birthday in Contacts,
it automatically updates
in Calendar as well.
After you finish entering all the information you want, select Done.
Done
That's it. Your handheld automatically saves the contact. Make
sure you have a current backup. Synchronize often.
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Managing Your Contacts
Entering additional contact information
The Contact Edit screen displays certain fields by default. You can customize the Contact Edit
screen to display additional fields.
Tip
Additional fields appear
in a contact only if you
enter info into them. If
you leave a field blank, it
does not appear the next
time you open the
Contact Edit screen. Also,
additional fields apply
only to the current
contact; you can
duplicate contact
information if you need to
apply the same fields to
multiple contacts.
1
2
Press Contacts
.
Display additional contact fields:
a. Select the contact you want, and then select Edit.
b. Select the plus button in the lower-right corner of the Contact Edit screen.
Did You Know?
Each field type can be
displayed a certain
number of times, up to a
preset maximum. Once
you reach this maximum,
the field type no longer
appears on the pop-up
list. For example, you can
display up to seven
Plus button
Note icon
Phone/Email fields.
c. Select the field you want displayed from the list. The field appears in a preset
location on the Contact Edit screen.
Tip
Done
Select the Note icon next
to the plus button to add a
note to the contact.
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CHAPTER 5
Managing Your Contacts
Selecting contact field types
You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as
specify the instant messenger (IM) account, that you associate with a contact.
Tip
Any changes you make to
field types apply only to
the current contact. You
can duplicate contact
information if you need to
apply the same contact
fields to multiple
1
2
Press Contacts
.
contacts.
Customize the contact field type:
Did You Know?
The email address field
type is located on the
same pick list as the
phone number fields. IM
field types are located on
a separate pick list.
a. Select the contact you want, and then select Edit.
b. Select the pick list next to the field you want to change, and then select the
new field type you want. Available fields include phone number, email
address, and instant messenger (IM) fields.
Select
pick list
Done
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Managing Your Contacts
Defining custom fields
You can define the custom fields that appear at the end of the Contact Edit screen to display any
additional contact information you want, such as spouse’s or children’s names, favorite color, or
any other information. The new field is defined in all contacts, not just the current contact.
1
2
Press Contacts
.
Define the custom fields:
a. Select the contact you want,
and then select Edit.
b. Open the menus.
c. Select Options, and then
select Rename Custom Fields.
d. Enter names for up to nine
custom fields, and then select
OK.
Done
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Managing Your Contacts
Selecting a contact as your business card
You can create a contact with your own information and select it as your business card by opening
the Record Menu and selecting Business Card. You can then beam your business card to other
handhelds. To beam your business card quickly, press and hold the Contacts application button
for approximately two seconds.
1
2
Press Contacts
.
Create a business card:
a. Select the contact you want, or create a new contact with your own contact
information.
b. Open the menus.
c. Select Business Card on the Record menu.
Done
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Managing Your Contacts
Tip
Copying contact information into multiple contacts
You can quickly make a copy of a contact so that you can edit only the fields you need to change.
For example, if two of your contacts have the same work address or phone number, duplicating
the first contact simplifies entering information in the second.
You can also duplicate a
contact in the Contacts
desktop application by
highlighting a contact in
the Contacts list, and then
selecting Edit Copy.
Create a new contact,
select the Note icon, and
then paste the info into a
note. Then cut and paste
the text into the correct
field in the new contact.
1
2
Press Contacts
.
Duplicate a contact:
a. Select the contact you want, and then select Edit.
b. Open the menus.
Did You Know?
If you duplicate a contact
and do not edit the name,
the contact appears in the
Contacts list as “<Last
name>, <First name>
Copy.”
c. Select Record, and then select Duplicate Contact.
Done
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Managing Your Contacts
Tip
Locating a contact on your list
You can also press Right
on the 5-way navigator
(or select the Quick Look
Up icon at the top of the
screen) to open the Quick
Look Up line. Press Up
and Down to select the
letter of the name you
want in each box, and
press Right to move to
the next box.
1
2
Press Contacts
.
Search for the contact:
a. Select the Look Up line at the
bottom of the screen and
enter the first letter of the
name you want to find.
Did You Know?
b. Enter the second letter of the
name, and so on, until you
can easily scroll to the contact
you want.
The Phone Lookup
feature lets you add
contact information
directly into certain other
applications on your
handheld. For example,
you can add a name and
phone number to a
memo or task.
3
Select the contact to open it.
Done
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CHAPTER 5
Managing Your Contacts
Tip
Deleting a contact
You never know when
you’re going to need to
look up an old business
associate. If you save an
archive copy of your
deleted contacts, you can
refer to them later by
importing them.
1
2
Press Contacts
.
Open the Delete Contact dialog
box:
a. Select the contact you want.
b. Open the menus.
c. Select Delete Contact on the
Record menu.
3
4
[ & ] OPTIONAL Check the box to save an archive copy of the contact on your
computer.
Select OK.
Done
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Managing Your Contacts
Did You Know?
Customizing the Contacts list
By default, the Contacts list displays the work phone number for a contact; if no work phone
number is entered, another entry is displayed. You can customize a contact’s settings to display
different information on the Contacts list. You can also customize the appearance of the list.
If you select Work, Home,
Fax, Other, Main, Pager,
or Mobile from the pick
list, the first letter of your
selection appears next to
the contact in the
Contacts list—for
1
2
Press Contacts
.
example, W for Work.
If you select email, no
letter appears next to the
contact.
Open the Contact Details dialog box:
a. Select the contact you want.
Tip
You can also use the
Contact Details dialog
box to assign a contact to
a category or to mark a
contact as private.
b. Select Edit, and then select Details.
3
Specify the information
displayed with a contact:
a. Select the Show in List pick
list, and select the information
that you want to appear in the
Contacts list for this contact.
b. Select OK.
Continued
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CHAPTER 5
Managing Your Contacts
4
Customize the appearance of the Contacts list:
a. From the Contacts list, open the menus.
b. Select Options, and then select Preferences.
c. Select the display options you want:
Remember last category Check the box if you want Contacts to display the
last category shown when you return to it from another application. If the
box is unchecked, Contacts opens to the All category.
List by Select whether to sort the Contacts list by last name and first name
or by company and last name.
Done
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Managing Your Contacts
Tip
Working with Contacts on your computer
(Windows) If you chose to
synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Contacts on your
computer.
Use Contacts on your computer to view and manage the contacts you create on your handheld.
®
Check out the online Help in Palm Desktop software to learn how to use Contacts on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting contacts
• Editing contact details
• Marking contacts private
• Showing, masking, and hiding private contacts
• Printing contacts
• Changing between the list, contact info, and Contact Edit views
• Adding notes to a contact
• Adding a date and time stamp to a contact
• Organizing contacts into categories
• Sharing contacts
WINDOWS ONLY
To open Contacts on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Contacts on the launch bar.
MAC ONLY
To open Contacts on your computer, launch Palm Desktop software from the Palm folder, and then
click Addresses.
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Managing Your Contacts
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Support
Categories
Organizing contacts by type and sorting them
If you’re having problems
with Contacts or with
anything else on your
handheld, go to
Entering
Information
Transferring contact information into entries in other applications such as
Calendar or Memos
Keeping contacts private by turning on security options
www.palm.com/support.
™
Beaming
Beaming contacts to other Palm Powered devices
®
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CHAPTER 6
Moving Info Between Your Handheld
and Your Computer
In this chapter
Want to know about one of the most
powerful methods for entering,
updating, and backing up large
Why synchronize
information?
amounts of information on your
handheld? It’s called synchronizing—
and you can access it with just one tap.
What information is
synchronized?
How to synchronize
Customizing your
synchronization settings
Synchronizing simply means that
information that has been entered or
updated in one place (your handheld or
your computer) is automatically
updated in the other. There’s no need
to enter information twice. For large
synchronize to transfer it to your
handheld. Synchronizing also lets you
quickly install applications from your
computer on your handheld.
Installing applications to
your handheld
Benefits
Entering information using
desktop software
• Quickly enter and update information
on your computer and your handheld
• Install applications
Other ways of managing
information
• Protect your information
Removing information
Related topics
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CHAPTER 6
Moving Info Between Your Handheld and Your Computer
Why synchronize information?
Quickly enter and update information. Synchronizing updates and exchanges information
between your handheld and Palm® Desktop software on your computer. For example, you can
quickly enter a contact list on your computer and then send it to your handheld—no re-entering
necessary!
NOTE
During CD installation, you can choose to synchronize your handheld with Microsoft
Outlook on your computer (Windows only).
Install applications. With just a few clicks, you can use Quick Install (Windows) or the Send To
Handheld droplet (Mac) to install applications on your handheld.
Protect your information. Nothing is worse than losing important information. When you
synchronize information, you create a backup copy. If something happens to your handheld
or your computer, the information is not lost; one tap restores it in both places.
[ ! ]
IMPORTANT
Be sure to synchronize information frequently so that you always have an
up-to-date backup copy of important information.
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CHAPTER 6
Moving Info Between Your Handheld and Your Computer
[ ! ]
Before You Begin
Complete the following:
What information is synchronized?
When you install Palm Desktop software from the software installation CD, a conduit is installed
on your computer for each of the following applications. The conduits allow you to transfer
information between the application on your handheld and the corresponding application in
Palm Desktop software when you synchronize.
• Perform initial
handheld setup.
• Install Palm Desktop
software and additional
software from the CD.
For setup and installation
procedures, see Read
This First, included in
your handheld package.
NOTE
Information from Expense is synchronized on Windows computers only.
If you install the Photos desktop application from the software installation CD, you can
synchronize the Photos application on your handheld with the desktop application.
Key Term
»
Conduit The
During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on
your computer (Windows only). If you do, info from Contacts, Calendar, Tasks, and Memos is
synchronized with info in the same application in Outlook (Memos is called Notes in Outlook).
Information for Expense, Note Pad, and Photos is still synchronized with the same application in
Palm Desktop software. You can insert the CD at any time to choose synchronization with Outlook
if you did not do so during the initial installation.
synchronization software
that links an application
on your computer with
the same application on
your handheld.
You can synchronize more than one handheld with your computer. For example, family members
can all synchronize their handhelds with the same copy of Palm Desktop software, or some can
choose to synchronize with Palm Desktop software, while others synchronize with Outlook. Just
make sure that each handheld has its own username; the desktop software reads the username
and recognizes the handheld during synchronization. Loss of info may occur from sharing the
same username.
NOTE
A single copy of Palm Desktop software recognizes different sets of information for
different usernames; so, for example, each username can maintain and synchronize its own
contact list. A single copy of Outlook maintains just one set of info, so if multiple usernames
synchronize with the same copy of Outlook, they will all share the same contact lists, calendar
events, and so on.
®
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CHAPTER 6
Moving Info Between Your Handheld and Your Computer
Key Term
HotSync
»
How to synchronize
®
Technology
You can synchronize your handheld with your computer using the sync cable attached to your
handheld and your computer
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
®
To synchronize, HotSync manager must be active. HotSync manager was installed when you
installed Palm® Desktop software; if you didn’t install Palm Desktop software, you don’t have
HotSync manager on your computer.
On a Windows computer, you know HotSync manager is active when its icon
appears in the
lower-right corner of your screen. If the icon is not there, turn it on by clicking Start and then
selecting Programs. Navigate to the Palm folder and select HotSync manager.
1
Connect the USB sync cable to
the USB port on your computer,
and then insert the other end into
your handheld.
Continued
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CHAPTER 6
Moving Info Between Your Handheld and Your Computer
Tip
If the Select User dialog
box appears during
synchronization, select
the username of the
person whose
2
Synchronize your handheld with
your computer:
a. If your handheld is not on,
press the power button.
information you want to
synchronize, and then
click OK.
b. Tap Sync
in the input area.
c. When synchronization is
complete, a message appears
at the top of your handheld
screen, and you can
Tip
If you need help with
synchronizing, see I can’t
synchronize my handheld
with my computer.
disconnect the cable from
your handheld.
Done
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Moving Info Between Your Handheld and Your Computer
Customizing your synchronization settings
You can set the following options for synchronization:
• Choosing how your computer responds when you initiate synchronization on your handheld
(Windows only)
• Enabling or disabling synchronization on your computer, setting whether synchronization is
enabled automatically when you start your computer, and choosing how much information to
include in the synchronization troubleshooting log (Mac only)
• Choosing how application information is updated during synchronization
Choosing how your computer responds to synchronization requests
WINDOWS ONLY
In order for your computer to respond when you initiate synchronization on your handheld,
HotSync manager must be running. By default, HotSync manager always runs automatically; you
can choose whether you must perform some action to start HotSync manager.
1
Open the synchronization options screen:
a. Click the HotSync manager icon
your screen.
in the taskbar in the lower-right corner of
b. Select Setup.
Continued
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CHAPTER 6
Moving Info Between Your Handheld and Your Computer
Tip
Use the default setting
Always available if you’re
not sure which option you
want.
2
Select how your computer responds when you initiate synchronization on your
handheld:
Tip
If you select Manual, you
must turn off HotSync
manager, which is always
on by default. Click the
HotSync manager icon in
the taskbar in the lower-
right corner of your
screen, and then click
Exit. To start HotSync
manager when you want
to synchronize, click Start,
and then select
Always available HotSync manager runs automatically every time you initiate
synchronization on your handheld.
Available only when the Palm Desktop is running You must open
Palm Desktop software in order for HotSync manager to run.
Manual You must manually turn HotSync manager on each time you want
your computer to respond to a synchronization request.
Programs. Navigate to
the Palm program group,
and select HotSync
manager.
3
Click OK.
Note that if you turn
HotSync manager on, it
stays on until you turn off
your computer.
Done
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Setting synchronization options
MAC ONLY
1
2
Open the synchronization options screen:
a. Double-click the HotSync manager icon
b. Click the HotSync Controls tab.
in the Palm folder.
Select the synchronization options you want:
Continued
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HotSync Enabled/Disabled Sets your computer to respond to synchronization
requests from your handheld.
Cont’d.
Enable HotSync software at system startup Sets your computer to
automatically respond to synchronization requests each time you start your
computer. If this option is not selected, you must open HotSync manager and
select the Enabled option before you can synchronize.
Show more detail in HotSync Log Includes more troubleshooting information
in the log that is generated when you synchronize.
3
Close the HotSync Software Setup window.
Done
Choosing whether application information is updated
By default, when information in each application included during synchronization is updated in
one place (your handheld or your computer), it is updated in the other. However, for each
application, you can choose whether information that has been updated in one place is updated in
the other during the next sync.
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WINDOWS ONLY
Tip
Windows For
information on choosing
whether application
information is updated if
you are synchronizing
your handheld with
Outlook, see the online
Outlook synchronization
Help. Click the HotSync
manager icon in the
taskbar in the lower-right
corner of your screen,
select Custom, and then
select one of the Outlook
applications from the list.
Select Change, and then
select one of the
Select the application you want to customize:
1
a. Click the HotSync manager icon
your screen.
in the taskbar in the lower-right corner of
b. Select Custom.
c. Select the appropriate username from the drop-down list at the top of the
screen.
d. Select the application you want, and then click Change.
Continued
applications from the list.
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Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
2
Select how information is updated during the next synchronization:
updates only one way.
Choose Do Nothing if you
never use an application.
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Desktop overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Desktop Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
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3
4
To use the option you select on an ongoing basis, check the Set as default box. If
you do not select this box, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
Click OK, and then click Done.
Done
MAC ONLY
1
Select the application you want to customize:
a. Double-click the Palm Desktop icon
in the Palm folder.
b. From the HotSync menu, select Conduit Settings.
c. From the User pop-up menu, select the appropriate username.
d. Select an application.
e. Click Conduit Settings.
Continued
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Tip
You should generally
keep the default setting
(Synchronize the files) for
all applications. Choose
an overwrite option only
if you have a specific
reason for sending
2
Select how information is updated during the next synchronization:
updates only one way.
Choose Do Nothing if you
never use an application.
Synchronize the files Information that is changed in one place (your handheld
or computer) is updated in the other during synchronization.
Macintosh overwrites handheld Information that has been changed on your
computer is updated on your handheld during synchronization. If information
has been changed on your handheld, it will be replaced by the information from
your computer, and you will lose the changes you made on your handheld.
Handheld overwrites Macintosh Information that has been changed on your
handheld is updated on your computer during synchronization. If information
has been changed on your computer, it will be replaced by the information from
your handheld, and you will lose the changes you made on your computer.
Do Nothing No synchronization occurs, so any changes made on either your
handheld or your computer are not updated in the other location.
Continued
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3
4
To use the option you select on an ongoing basis, click Make Default. If you do
not click this button, the option you select applies only the next time you
synchronize. Thereafter, information is updated according to the default setting
(Synchronize the files).
Click OK, and then close the Conduit Settings window.
Done
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Did You Know?
Installing applications to your handheld
Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your
handheld when you synchronize. The applications are optimized for use on the handheld.
Mosthandheldapplication
files have the extension
PRC or PDB.
Tip
Using Quick Install
When you install Palm Desktop software on your Windows computer, you also automatically
install Quick Install. This tool makes it easy to install applications when you synchronize.
Choose which handheld
will receive the items by
selecting the username in
the User drop-down box in
the upper-right corner.
WINDOWS ONLY
Did You Know?
1
2
Double-click the Quick Install icon on your desktop.
You can move multiple
applications into the Quick
Install window to have
them ready for installation
the next time you
synchronize.
Drag and drop the application onto the Quick Install window:
a. Drag and drop the application onto the Handheld pane in the Quick Install
window.
b. Select your username from the drop-down list.
3
Synchronize to install the application on your handheld.
Done
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Tip
Installing applications from a Mac computer
You can install applications from a Mac computer by dragging and dropping them onto the
Send To Handheld droplet, or by using the commands on the HotSync menu.
In Mac OS X, you can
make the Send To
Handheld droplet a
permanent part of your
desktop by dragging the
droplet to the Dock. Then
simply drag files you
want to transfer to your
handheld onto the
droplet in the Dock.
Using the Send To Handheld droplet
MAC ONLY
Copy or download the application(s) you want to install on your computer.
1
2
Drag and drop the files onto the Send To Handheld droplet:
a. Drag and drop the file(s) or folder onto the Send To
Handheld droplet in the Palm folder.
b. In the Send to Handheld dialog box, select your
username and click OK.
3
Synchronize to install the application on your handheld.
Done
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Tip
Using commands in the HotSync menu
MAC ONLY
If you do not see the
application in the folder,
go to the folder that
contains the application
you want to install.
1
2
Copy or download the application you want to install on your computer.
Select the files to install on your
handheld:
a. In the Palm folder, double-
click the HotSync manager.
b. Select the HotSync menu, and
then select Install Handheld
files.
c. In the User pop-up menu,
select the name that
corresponds to your
handheld.
d. Click Add to List.
e. Select the file(s) you want to
install.
Continued
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Tip
Entering information using desktop software
Use Palm Desktop or Outlook to enter information on your computer. When you synchronize,
The Palm Desktop online
Help has lots of info
about how to use
the information is updated on your handheld.
Palm Desktop software.
Open the Help menu and
select Palm Desktop Help.
WINDOWS ONLY
Open an application in Palm Desktop software:
1
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click an icon in the Launch bar to open an application.
Launch bar
New
Edit
Continued
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2
Do one of the following:
• Click New in the lower-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the lower-left corner of the screen.
3
4
Enter the information, and then click OK.
Synchronize to transfer the information to your handheld.
Done
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MAC ONLY
1
Open an application:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon in the toolbar to open the application.
2
Do one of the following:
• Click New in the upper-left corner of the screen to create a new entry.
• Click an existing entry, and then click Edit in the upper-left corner of the
screen.
Continued
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3
4
Enter the information, and then click OK.
Synchronize to transfer the information to your handheld.
Done
Other ways of managing information
You can move and manage information on your handheld and your computer in the following
additional ways:
• Importing information from other applications into Palm Desktop software
• Restoring archived info on your computer
• Installing additional applications from the software installation CD
• Checking space and version numbers of applications on your handheld
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Tip
Importing information from other applications
Palm Desktop Help has
lots of information about
importing from other
applications, including
step-by-step instructions.
Open the Help menu in
Palm Desktop software
and select Palm Desktop
Help for more details.
Do you have information on your computer in spreadsheets or databases and want to transfer it to
your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
Palm Desktop software can import the following types of files:
Calendar vCal/iCal (VCS/ICS) and Calendar archive (DBA)
Contacts vCard (VCF), Contacts archive (ABA)
Memos Comma-delimited (CSV, TXT), tab-delimited (TAB, TSV, TXT), Memos archive (MPA),
Text (TXT)
Tasks Tasks archive (TDA)
WINDOWS ONLY
1
2
Save the file on your computer in one of the accepted formats.
Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon on your computer desktop.
b. Click the icon in the launch bar for the application you want to import the
information into.
Continued
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c. Click File, and then click
Cont’d.
Import.
Imported
fields
d. Follow the onscreen
instructions to map the fields
in your file to the fields in
Palm Desktop software, and
import the file.
3
Synchronize your handheld with your computer.
Done
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MAC ONLY
1
2
Save the file on your computer in one of the accepted formats.
Import the file into Palm Desktop software:
a. Double-click the Palm Desktop icon in the Palm folder on your computer.
b. Click the icon on the toolbar for the application into which you want to
import information.
c. Click File, and then click Import.
d. Follow the onscreen instructions to import the file.
3
Synchronize your handheld with your computer.
Done
Restoring archived items on your computer
In many applications, you can save a copy of an item that you deleted from your handheld or
desktop software to an archive folder on your computer. This frees up space on your handheld,
while ensuring the information is available if you need it in the future.
You can restore individual entries or an entire archive file to the related application in your desktop
software. The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info
about how to restore archived files. Refer to these Help files for details.
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Installing the additional software from the CD
Your handheld comes with many applications that are already installed and ready to use. The CD
that came with your handheld includes lots of other applications to make your handheld even
more useful and more fun. You can install these applications at any time.
WINDOWS ONLY
1
2
3
4
Insert the CD into your computer.
On the Discover your device screen, click Add software to your device.
Follow the onscreen instructions to install the applications you want.
Synchronize your handheld with your computer.
Done
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MAC ONLY
1
2
3
4
Insert the CD into your computer.
Double-click the Essential Software folder.
Follow the onscreen instructions to install the applications you want.
Synchronize your handheld with your computer.
Done
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Checking space and version numbers
Before you install a file or an application, it’s important to make sure you have enough space for it.
You may also want to check the version number of applications that are already on your handheld,
in case you’re interested in upgrading them.
1
2
Open the Info dialog box:
a. Go to the Home
screen.
b. Open the menus.
c. Select Info on the App menu.
Select one of the following
options, and then select Done:
Version Displays the version
numbers of all of your
applications.
Size Shows how much space
each application occupies. The
bar at the top shows the total
space currently in use on your
handheld.
Records Shows the number of
records in an application.
Done
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Removing information
You can remove applications from your handheld, and remove Palm Desktop software from your
computer.
If you run out of memory or decide that you no longer want some applications you installed,
you can remove them from your handheld.
NOTE
You can remove only add-on applications, patches, and extensions that you install.
You cannot remove the applications that are part of the operating system of your handheld.
1
2
Go to the Home
screen.
Open the Delete dialog box:
a. Open the menus.
b. Select Delete from the App menu.
3
Delete the application:
a. Select the application that you want to remove, and then select Delete.
b. Select Yes, and then select Done.
Done
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Removing Palm Desktop software from your computer
WINDOWS ONLY
NOTE
Mac computers do not provide an option for uninstalling Palm Desktop software.
If you think you’ll never want to synchronize your handheld with your computer again, you can
remove Palm Desktop software from your computer. This process removes only the application
files. The information in your Users folder remains untouched.
[ ! ]
IMPORTANT
If you remove Palm Desktop software, you also remove the synchronization
software and can no longer synchronize your information. Even if you want to synchronize with
another personal information manager, like Microsoft Outlook, you must leave Palm Desktop
software installed on your computer.
NOTE
You may have to modify these steps to correspond with the operating system on your
computer.
1
Open Add/Remove Programs:
a. From the Start menu, select Settings, and then select Control Panel.
b. Double-click the Add/Remove programs icon.
Continued
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Change or Remove Programs
2
Remove Palm Desktop software:
a. Click Change or Remove
Programs.
b. Select Palm Desktop software,
and then click Remove.
c. Click Yes in the Confirm File
Deletion box.
d. Click OK, and then click Close.
Done
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Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
0
Setting Up
Switching between Palm Desktop software and Microsoft Outlook
www.palm.com/myZ22.
Moving Around
• Opening applications
• Using menus
Support
If you’re having problems
with moving information or
with anything else on your
handheld, go to
Common
Questions
Answers to frequently asked questions about moving information
between your handheld and your computer
www.palm.com/support.
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CHAPTER 7
Managing Your Calendar
In this chapter
Stay on top of your schedule by
creating appointments, setting alarms,
and spotting conflicts in Calendar. You
can view your calendar by day, week,
or month, or as an agenda list that
combines your list of tasks with your
appointments. Schedule repeating
meetings or block out a vacation by
creating one event set to repeat at an
interval you specify. Color-code your
appointments by category and add
notes with helpful information.
Scheduling events
Color-coding your schedule
Setting an alarm
Rescheduling an event
Deleting events
Checking your schedule
Customizing your calendar
Benefits of Calendar
• Track current, future, and past
appointments
Working with Calendar on
your computer
Related topics
• Stay on top of deadlines
• Set reminders for appointments
• Spot schedule conflicts
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Key Term
»
Scheduling events
Event The name for an
entry in the Calendar
application, including
appointments, birthdays,
reminders, recurring
meetings, and so on.
Use Calendar to manage your schedule. You can enter appointments, events without a start time,
events that repeat at regular intervals, and events that span a period of time.
Scheduling an appointment
Tip
1
2
Open Day View:
You can also scroll to a
date by pressing Right or
Left on the 5-way or by
selecting the arrows at
the top of the Day View
screen.
a. Press Calendar
.
b. Tap the Day View icon
.
Day View icon
Go To
Did You Know?
You can use more than
one line to describe an
appointment.
[ & ] OPTIONAL If the
appointment is not for today, select
the date of the appointment:
a. Select Go To.
b. Select the year, month, and date.
Continued
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Did You Know?
You can color-code your
calendar to file events in
categories. Each category
has its own color. You can
also mark events as
private to hide them from
prying eyes.
3
4
Tap the line next to the time the appointment begins, and enter a description.
If the appointment is longer or shorter than an hour, set the duration:
a. In Day View, tap the start time.
b. In the Set Time dialog box, select End Time.
c. Select the hour and minute lists to select the time the appointment ends.
d. Select OK.
Did You Know?
If you are synchronizing
with Outlook on your
Windows computer, you
can select a time zone
when creating a new
event. Also, if you created
appointments in Outlook
that include more than
one person, these
Description
Start time
person’s names appear
when you synchronize
with your handheld. You
cannot edit this
Duration
handheld.
Hour Minute
list list
Category marker
Done
That’s it. Your handheld automatically saves the appointment.
Make sure you have a current backup. Synchronize often.
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Scheduling an event without a start time
Keep track of events that take place on a particular date but not at a particular time. For example,
you may want to enter holidays, anniversaries, and deadlines.
Did You Know?
If you need to reserve a
date before you know the
details of the
appointment, you can
schedule an event
without a start time.
1
2
Open Day View:
a. Press Calendar
.
b. Tap the Day View icon
.
Day View icon
Go To
Select the date of the event:
a. Select Go To.
b. Select the arrows to select the
year.
c. Select the month.
d. Select the date.
Continued
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Tip
You can change an event
without a time to a
scheduled appointment.
Select the event
3
Add an unscheduled event line:
a. Select New.
description, and then
select Details. Select the
Time box, and then select
the start and end times.
b. Select No Time.
4
Enter a description on the line
that appears at the top of the
screen.
NOTE
A diamond appears in
the time column to show that the
event doesn’t start at a specific
time.
Done
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Scheduling a repeating event—standard interval
There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
This is a great way to block out time for things like a daily walk with the dog, a weekly team
meeting, a monthly game night with friends, and annual events like anniversaries and holidays.
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
Thursday in November of
every year, see
Scheduling a repeating
event—unusual interval.
1
2
3
Press Calendar
.
Enter the event you want to repeat, and then select the event description.
Set the repeat interval:
a. Select Details.
b. Select the Repeat pick list and
select how often the event
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
NOTE
If you select Daily, a dialog box appears for you to select the end
date.
c. Select OK.
Done
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Scheduling a repeating event—unusual interval
Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own
repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class
that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a
particular time of month such as the 1st Monday in September or the 3rd week of November.
1
2
3
Press Calendar
.
Enter the event you want to repeat, and then select the event description.
Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
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Tip
To enter holidays such as
Labor Day or
4
Set the repeat interval:
Thanksgiving, select
Month, enter 12 on the
Every line, and then
select Day as the Repeat
by setting.
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select the Every line and enter the frequency at which the event repeats.
c. Select the End on pick list and select an end date, if needed.
d. If you selected Week in step c, select the day of the week the event repeats. If
you selected Month in step c, select Day to select the week within the month,
such as the 4th Thursday, or select Date to select the same date within the
month, such as the 15th.
e. Select OK.
Done
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Managing Your Calendar
Scheduling an event that is longer than a day
Reserve a block of time for events that span several days, such as a vacation, conference, training
class, or an extended project.
Did You Know?
You can reserve a specific
block of time during the
day or use events without
times to flag a series of
dates. For example, you
can reserve vacation time
from 6/23–6/30 using a
repeating event without a
time, and then schedule a
specific excursion from
9:00 to 3:00 on 6/24 and
dinner with a friend at
6:00 on 6/25.
1
2
3
Press Calendar
.
Enter the event, and then select the event description.
Set the repeat interval:
a. Select Details.
Tip
Need to enter an event
that extends beyond
midnight? Enter an end
time that is earlier than
the start time.
b. Select the Repeat pick list and
select Daily until.
c. Select the year, month, and
date when the event ends.
d. Select OK.
Done
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Managing Your Calendar
Entering a location or a note for an event
Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s
house. Enter a note such as dial-in info for a conference call or directions to a location.
1
2
3
Press Calendar
.
Enter the event, and then select the event description.
[ & ] OPTIONAL Enter the
location:
a. Select Details.
b. Select the Location field and
enter a description of the
location.
Continued
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Managing Your Calendar
Scheduling an event with a time zone
Did You Know?
You can also set a
preference to
[ ! ]
IMPORTANT
Do not use times zones if you are synchronizing with Palm Desktop software.
Time zones work only if you are synchronizing with Outlook. Palm Desktop software does not
recognize time zones.
automatically include a
time zone whenever you
create a new event. Open
the Options menu and
select Preferences. Select
New events use time
zones. Only new events
created after the
Selecting a time zone when creating a new event allows you to travel and have your events
automatically adjust to the time zone in your new location. When you schedule an event, set the
time zone and the time the event occurs in the location of the event. The event automatically
adjusts on your schedule based on the primary location you have set on your handheld.
When you travel, you can change the primary location on your handheld and the event
automatically adjusts on your schedule to the correct time according to the time zone of the new
primary location.
preference is set are
affected.
NOTE
Only events that have a time zone setting adjust when you change the primary time
zone on your handheld. Events that do not have a time zone setting remain at their set time.
1
Press Calendar
.
Continued
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2
Set the time and the time zone:
a. Enter the event.
b. Set the time for the event as it
is scheduled at the location
where it occurs.
Time zone
pick list
c. Select the time zone pick list
and select a city within the
time zone where the event is
located.
d. Select OK.
Done
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Managing Your Calendar
Color-coding your schedule
Use color-coding to quickly spot different types of events. For example, make all your family
appointments green, your work appointments blue, and your appointments with friends yellow.
Managing your color-codes
Each color code represents a category of events. You can assign each category a name and select
which color you want to assign to it.
1
Open Day View:
Category
marker
a. Press Calendar
.
b. Tap the Day View icon
Day View icon
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3
Select the color code for the category:
a. Select New; or, select a category, and then select Edit.
b. Enter or edit the category name.
c. Select the color you want to give this category.
d. Select OK, and then select OK two more times.
Done
The category name and its color-coded marker appear on the
category list.
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Assigning a color code to an event
Did You Know?
In Day View and Month
View you can set the
Display Options to show
the category list so that
you can view all your
events or just the events
for a single color-code.
1
2
3
Press Calendar
.
Enter the event you want to color-code.
Select the category marker next to the description, and then select a category
from the list.
Category
marker
Done
In Agenda View and Day View the category marker next to the
event is color-coded. In Week View and Month View the symbol
for the event is color-coded.
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Tip
Setting an alarm
You can customize your
alarm settings in the
Calendar Preferences
dialog box.
Press Calendar
.
1
Did You Know?
If you set your alarms in
World Clock instead of
Calendar, you have
different alarm sound
choices. Keep in mind
that since World Clock
alarms aren’t tied to a
specific event, you won’t
see an event description
when a World Clock alarm
sounds.
2
3
Enter the event you want to assign an alarm to, and then select the event
description.
Set the alarm:
a. Select Details.
b. Check the Alarm box.
c. Select the pick list next to the
alarm box and select Minutes,
Hours, or Days.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the event
d. Enter how many minutes,
hours, or days before the
event you want the alarm to
sound, and then select OK.
Done
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Tip
Rescheduling an event
You can also use the
Event Details dialog box
to change the alarm,
location,category,repeat,
and privacy settings.
Press Calendar
.
1
2
Go to the event you want to reschedule:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description, and edit it if necessary.
[ ! ]
IMPORTANT
If you edit the description of a repeating event, the new
description appears in all instances of the event.
3
Change the date and time:
a. Select Details.
b. Select the Time box and
select the new start and end
times.
c. Select the Date box and select
the new date.
d. Select OK.
Continued
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4
If you’re changing a repeating
event, select one of the following
to select the event(s) you want to
apply the changes to:
Current Apply your changes to
only the selected instance of the
repeating event.
Future Apply your changes to the selected event and all instances of the
repeating event that occur at a later date.
All Apply your changes to the selected event and all past and future instances
of the repeating event.
Done
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Tip
Deleting events
You can also delete a
specific event by
selecting the event,
selecting Details, and
then selecting Delete.
If an appointment is canceled, you can delete it from your schedule. When deleting a repeating
event, you can indicate you want to delete just the selected event, or to also delete other instances
of the event. You can also delete all your old events that are before a selected time frame.
Deleting a specific event
Tip
Many people find it useful
to refer to old events for
tax purposes. If you save
an archive copy of your
deleted events, you can
refer to them later by
importing them.
1
2
Press Calendar
.
Go to the event you want to delete:
a. From Day View, select Go To.
b. Select the year, month, and date of the event.
c. Select the event description.
3
Open the Delete Event dialog
box:
a. Open the menus.
b. Select Delete Event on the
Record menu.
Continued
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4
[ & ] OPTIONAL Check the box to save an archive copy of the event on your
computer.
5
6
Select OK.
If you’re deleting a repeating
event, select one of the following
to select the event(s) you want to
delete:
Current Delete only the selected
instance of the repeating event.
Future Delete the selected event
and all instances of the repeating event that occur at a later date.
All Delete the selected event and all past and future instances of the repeating
event.
Done
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Managing Your Calendar
Deleting all your old events
When you need more space on your handheld, or you just want to do some “housekeeping,” you
can delete all your old events.
Press Calendar
.
1
2
Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3
Select the events to purge:
a. Select the Delete events older than pick list, and then select a time frame.
b. Check the Save archive copy on PC box if you want to place a copy of the
deleted events in an archive file on your computer the next time you
synchronize.
c. Select OK.
Done
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Tip
Checking your schedule
Sometimes you want to look at your schedule for a particular date, while other times you want to
see an overview of a week or month.
Press the Calendar button
repeatedly to cycle
through the four different
views.
Viewing your appointments and tasks together
Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due
today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that
have events scheduled on them.
Did You Know?
You can use a favorite
photo as the background
for your Agenda View.
1
Press Calendar
.
NOTE
If Calendar is already open, tap the Agenda View icon
instead.
Continued
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Managing Your Calendar
Viewing your daily schedule
Day View shows your daily schedule one day at a time. You can scroll between days in the current
week or jump to any other date.
1
Open Day View:
a. Press Calendar
.
b. Tap the Day View icon
.
Day selector
Alarm icon
Birthday icon
No-time icon
Repeat icon
Note icon
Event duration
Category marker
Day View icon
Continued
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2
Do any of the following to view your daily schedule:
• Select the day selector to view another day in the same week, select the
arrows to scroll to the previous or next week, or select Go To to choose a
specific date.
• Select the Repeat icon, the Alarm icon, or Details to open the Details
dialog box.
• Select the Note icon to view the note text.
• Select the Birthday icon to view the birthday entry.
• Select the category marker to assign the event to a color-code.
Done
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Viewing your weekly schedule
Week View shows your schedule for an entire week. The time frames that appear on the screen are
based on the Start Time and End Time settings in Calendar Preferences.
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous week. To go to
Day View for a particular
day, press Center on the
5-way to insert a
highlight, press Right or
Left to select a day, and
then press Center on the
5-way again.
1
Open Week View:
a. Press Calendar
Week selector
.
b. Tap the Week View icon
.
Event
Week View icon
2
Do any of the following to view your weekly schedule:
• Select the week selector to scroll between weeks, or select Go To to choose
a week.
• Select a date to go to that day in Day View.
• Select an event to view the event description and location.
• Select the scroll arrows to view events scheduled earlier or later in the day
during the selected week.
Done
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Managing Your Calendar
Viewing your monthly schedule
Month View shows your schedule for a whole month. You can scroll between months or jump to
any other month.
Tip
You can also press Right
and Left on the 5-way to
scroll to the next or
previous month. To go to
Day View for a particular
date, press Center on the
5-way to insert a
highlight, press Right or
Left to select a date, and
then press Center on the
5-way again.
Month selector
1
Open Month View:
a. Press Calendar
.
Event
b. Tap the Month View icon
.
No-time icon
Multi-day event
Month View icon
2
Do any of the following to view your monthly schedule:
• Select the month selector to scroll to the previous or next month, or select
Go To to choose a specific month.
• Select a date to go to that day in Day View.
Done
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Managing Your Calendar
Finding events that overlap
When an event starts before a previous event finishes, the events overlap. You can spot events
that overlap in Week View and in Day View.
Overlapping
events
Customizing your calendar
Control the appearance of your Calendar screens. Select display options for the Agenda View, Day
View, and Month View. The options you select for each view apply only to that view. You can also
choose alarm and start and end time settings.
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Customizing display options for your calendar
Tip
If the text is difficult to see
against your new
background, select a
different Color Theme to
change the text color.
Press Calendar
.
1
2
Open the Display Options dialog
box:
Tip
If you want to see the
hours when you have
nothing scheduled, as
well as your
a. Open the menus.
b. Select Options, and then
select Display Options.
appointments, deselect
Compress Day View. But
don’t forget to scroll
down to see the events at
the end of your day.
3
4
Select the Default View pick list and select the view you want to see when you
open Calendar.
Set any of the following Agenda View display options:
Show Due Tasks Display tasks that are due today and tasks that are overdue.
Background Use your favorite photo as the Agenda View background. Check
the Background box, select the photo thumbnail, and then select a photo.
Adjust the fade setting so that the text is easy to read against the photo.
Continued
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Select Day and set any of the
following Day View options:
5
Show Category List Display the
category pick list. By default, the
category pick list doesn’t appear.
Show Time Bars Display the bars
that show the duration of an event
and event conflicts.
Compress Day View Avoid scrolling and display only the time period with
scheduled events.
Show Category Column Display the category marker between the time and
description. The color of the category marker indicates which category the
event is filed under.
Continued
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Select Month and set any of the
following Month View options:
6
7
Show Category List Display the
category pick list. By default, the
category pick list doesn’t appear.
Timed Events Show events that
are scheduled for a specific time.
Untimed Events Show events
that are scheduled for a specific date, but not a specific time.
Daily Repeating Events Show events that repeat every day.
Select OK.
Done
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Managing Your Calendar
Setting alarm and time options
Tip
You can view and
schedule events in time
slots that are before or
after the start or end time.
You just need to scroll to
those time slots.
Press Calendar
.
1
2
Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
3
Select the start and end times of your typical day. This time frame appears in
your Day View and Week View.
Continued
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4
Set any of the following alarm settings:
Alarm Preset Set an alarm for each new event. When you check this box, you
also need to enter the default number of minutes, days, or hours before the
event that the alarm sounds. For events without a time, the alarm settings are
based on midnight of the date of the event. The Alarm Preset settings appear as
defaults for each new event, but you can change these settings in the Details
dialog box for individual events. If you don’t want to use alarms for most of
your events, don’t check this box.
Alarm Sound Select the sound the alarm makes when it goes off.
Remind Me Select how many times the alarm sounds after the first time it
goes off: Once, Twice, 3 Times, 5 Times, and 10 Times.
Play Every Select how often the alarm sounds: Minute, 5 minutes, 10 minutes,
and 30 minutes.
5
Select OK.
Done
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Tip
Working with Calendar on your computer
Windows If you chose
to synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Calendar on your
computer.
Use Calendar on your computer to view and manage the contacts you create on your handheld.
®
Check out the online Help in Palm Desktop software to learn how to use Calendar on your
computer. The online Help includes info about the following topics:
• Scheduling events
• Rescheduling events
• Setting alarms
Did You Know?
Mac Check out the
Holiday Files folder in the
Palm folder. It contains
various holidays that you
can import into
• Deleting events
• Marking events as private and hiding them
• Printing your schedule
Palm Desktop software
on your computer.
• Working with Day View, Week View, and Month View
WINDOWS ONLY
To open Calendar on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Calendar on the launch bar.
MAC ONLY
To open Calendar on your computer, double-click the Palm Desktop icon in the Palm folder, and
then click Date Book.
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Managing Your Calendar
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
™
Beaming
Privacy
Beaming events to other Palm Powered devices
Keeping events private by turning on security options
• Editing and deleting categories
www.palm.com/myZ22.
Categories
Support
If you’re having problems
with Calendar or with
anything else on your
handheld, go to
• Viewing events by category
Common
Questions
Answers to frequently asked questions about Calendar
www.palm.com/support.
®
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CHAPTER 8
Your Photo Viewer and Organizer
In this chapter
A picture may be worth a thousand
words, but what happens when you
have a lots of pictures that you are
trying to keep organized? Or maybe
you want to have instant access to
them at any time?
Copying photos to your
handheld
Viewing photos
Organizing photos into
categories
Related topics
Solve both problems with the Photos
application. Photos features easy
Benefits
• Never be far from your favorite
people or places
viewing and organization of photos.
You can keep your favorite photos right
on your handheld, select photos as the
for Agenda View in Calendar, and even
• Simplify photo organization
• Store lots of photos
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Your Photo Viewer and Organizer
[ ! ]
Before You Begin
Install the Photos
desktop application from
the software installation
CD.
Copying photos to your handheld
Photos gives you a fast and easy way to copy photos from your computer to your handheld and
view and organize them on your handheld. Simply double-click the Photos icon on your computer
desktop, drag the photos into the Photos window, and then synchronize.
You can copy photos or any other image that is in a popular format such as JPG, BMP, and GIF.
By default, the Photos desktop application saves photos on your handheld in JPG format and
converts them to a size and resolution that is optimized for viewing on your handheld. You can
change the setting in the desktop application so that photos are not resized when you transfer
them. The original photo on your computer is maintained at its original size and resolution.
Tip
On a Windows computer,
you can also open the
Photos desktop
application from within
Palm Desktop software.
NOTE
For complete information on copying photos, double-click the Photos icon on your
computer desktop, click Help from the menu bar, and then select User Guide (Windows only).
®
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Your Photo Viewer and Organizer
Tip
Viewing photos
Select Slide Show to
display all photos in a
category automatically,
one after another. Tap a
photo to stop the slide
show.
1
2
Go to the Home
screen and select Photos
.
Category
pick list
[ & ] OPTIONAL Select the
category pick list in the upper-
right corner of the screen, and
then select the category
containing the photo you want to
view. Select All to view all
photos.
Continued
Slide Show
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Your Photo Viewer and Organizer
Tip
For complete information
on the Photos
3
Select the photo you want to view. Press Center or tap anywhere in the photo to
return to the selection screen.
application, double-click
the Photos icon on your
computer desktop, click
Help from the menu bar,
and then select User
Guide (Windows only).
Select a photo to
view
Tap the photo to return
to the selection screen
Done
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Organizing photos into categories
1
2
Go to the Home
screen and select Photos
.
Create a category:
a. Select the category pick list in the upper-right corner of the screen, and then
select Edit Categories.
b. Select New, enter the name of the new category, and then select OK.
c. Select OK on the Edit Categories screen.
Continued
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Tip
To add all photos
3
Add a photo to a category:
currently displayed—for
example, in Thumbnail or
List View—to the same
category, open the
Options menu, select
Categorize All, and then
select the name of the
category to which you
want to add the photos.
a. Select Details View.
b. Select the pick list to the right
of the photo you want, and
then select the category to
which you want to add the
photo.
Done
Details View
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Your Photo Viewer and Organizer
Tips & Tricks
Related topics
Click a link below to learn about these related topics:
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Calendar
Using a photo as the background for Agenda View
www.palm.com/myZ22.
Contacts
Adding a photo to a contact entry
Support
Moving Info
Customizing
Synchronizing to transfer information from your computer to your handheld
Using a photo as the background for the Home screen
If you’re having problems
with Photos, double-click the
Photos icon on your
computer desktop and select
the Photos User Guide on the
Help menu (Windows only).
®
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CHAPTER 9
Managing Your Tasks
In this chapter
Some of the most successful people in
the world are also the busiest. When
asked how they manage to do it all,
busy people usually say, “I make lists.”
The Tasks application on your
handheld is the perfect place to make a
list of the things you need to do.
Creating a task
Organizing your tasks
Marking a task as complete
Deleting tasks
Customizing your Tasks list
Working with Tasks on your
computer
Related topics
Benefits of Tasks
• Set priorities
• Track deadlines
• Stay focused
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Managing Your Tasks
Tip
Creating a task
If no task is currently
selected, you can create
a new task by writing
Graffiti® 2 characters.
1
2
Go to the Home
screen and select Tasks
.
Tip
Add a note to a task.
Select the Note button,
enter the note text, and
then select Done.
Create a task:
Due date
a. Select New.
b. Enter a description of the task.
Long description
New task
Did You Know?
You can organize your
tasks by filing them into
categories. You can also
mark tasks as private to
hide them from prying
eyes.
Priority number
Note button
3
[ & ] OPTIONAL Assign a priority and due date:
a. Tap the priority number and select a number (1 is the most important).
b. Tap the due date and select a date from the list, or select Choose Date to
select a date from the calendar.
That’s it. Your handheld automatically saves the task. Make sure
you have a current backup. Synchronize often.
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Managing Your Tasks
Setting an alarm
[ ! ]
Before You Begin
Create a task and assign it
a due date. A task must
have a due date before
you can set an alarm.
Go to the Home
screen and select Tasks
.
1
2
Tip
Open the Set Alarm dialog box:
You can customize the
alarm sound for your
tasks in the Tasks
Preferences dialog box.
a. Select the task you want to assign an alarm to.
b. Select Details.
Did You Know?
c. Select the Alarm box.
When you set an alarm, a
little alarm clock appears
to the right of the task
description.
Continued
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Managing Your Tasks
Tip
To select intervals such as
the 2nd Tuesday of every
month or the 3rd
3
Set the alarm:
a. Check the Alarm box.
Thursday in November of
every year, see
Scheduling a repeating
task—unusual interval.
b. Enter how many days before the due date you want the alarm to sound.
c. Select the time columns to set the time the alarm sounds.
d. Select OK, and then select OK again.
Done
Scheduling a repeating task—standard interval
Repeating tasks are a great way to add tasks that happen over and over again, like taking out the
trash every Thursday night or making monthly mortgage or rent payments.
1
2
Go to the Home
screen and select Tasks
.
Enter the task you want to repeat, and assign it a due date.
Continued
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Managing Your Tasks
3
Set the repeat interval:
a. Select the task description, and
then select Details.
b. Select the Repeat pick list and
select how often the task
repeats: Daily until, Every week,
Every other week, Every month,
or Every year.
NOTE
If you select Daily, a dialog box appears for you to select the
end date.
c. Select OK.
Done
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Managing Your Tasks
Scheduling a repeating task—unusual interval
For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat
intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is
due every 28 days, or changing your smoke detector battery every six months.
1
2
3
Go to the Home
screen and select Tasks
.
Enter the task you want to repeat, and assign it a due date.
Open the Change Repeat dialog box:
a. Select Details.
b. Select the Repeat pick list and select Other.
Continued
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Managing Your Tasks
Tip
To schedule an annual
task, such as decorating
for a holiday on the first
Sunday of a particular
month, select Month as
the repeat unit, enter 12
on the Every line, and
then select Day as the
Repeat By setting.
4
Set the repeat interval:
a. Select Day, Week, Month, or Year as the repeat unit.
b. Select Fixed Schedule to base the due date on the due date of the current
task, or select After Completed to base the due date on the date you
complete this task. With this option if you complete this task early or late,
the due date for the next task adjusts accordingly.
c. Select the Every line and enter the frequency at which the task repeats.
d. Select the End on pick list and select an end date, if needed.
e. If you selected Fixed Schedule in step b and Week in step a, select the day
of the week the task repeats. If you selected Fixed Schedule in step b and
Month in step a, select Day to select the week within the month, such as the
4th Thursday, or select Date to select the same date within the month, such
as the 15th.
f. Select OK.
Done
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Did You Know?
Organizing your tasks
Sometimes you want to look at all the things you need to do, while at other times you want to see
only certain types of tasks.
Overdue tasks have an
exclamation point (!)next
to the due date.
Tip
Your Tasks Preferences
settings control which
tasks appear in the Tasks
list, such as completed or
due tasks. To change
these settings, open the
Options menu and select
Preferences.
1
2
Go to the Home
screen and select Tasks
.
In the Tasks list, select one of these options:
All Displays all your tasks.
Date Displays tasks that are due in a specific time frame. Select the pick list in
the upper-right corner of the screen to select Due Today, Last 7 Days, Next 7
Days, or Past Due.
Tip
Create a new category for
tasks by selecting Edit
Categories in the
Category pick list.
Category Displays tasks that are assigned to the selected category. Select the
pick list in the upper-right corner to select a different category.
Done
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Managing Your Tasks
Tip
Marking a task as complete
You can check off a task to indicate that you’ve completed it.
You can set Tasks
Preferences to record the
date that you finish your
tasks, and you can show
or hide finished tasks.
To change these settings,
open the Options menu
and select Preferences.
1
2
Go to the Home
screen and select Tasks
.
Check the box on the left side of
the task.
Done
®
NOTE
Palm Desktop software and Microsoft Outlook handle completed repeating tasks
differently. Palm Desktop software checks off all overdue instances of the task, and Microsoft
Outlook checks off only the oldest instance of the task.
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Managing Your Tasks
Tip
Deleting tasks
If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task,
you delete all instances of the task. You can also delete all your completed tasks.
You can also delete a
specific task by selecting
the task, selecting Details,
and then selecting Delete.
Tip
If you save an archive
copy of your deleted
tasks, you can refer to
them later by importing
them.
1
2
3
Go to the Home
screen and select Tasks
.
Select the task you want to delete.
Open the Delete Task dialog box:
a. Open the menus.
b. Select Delete Task on the
Record menu.
4
5
[ & ] OPTIONAL Check the box to save an archive copy of the task on your
computer.
Select OK.
Done
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Managing Your Tasks
Deleting all your completed tasks
Tip
Many people find it useful
to refer to old tasks for tax
purposes. If you save an
archive copy of your
deleted tasks, you can
refer to them later by
importing them.
Go to the Home
screen and select Tasks
.
1
2
Open the Purge dialog box:
a. Open the menus.
b. Select Purge on the Record
menu.
3
4
[ & ] OPTIONAL Check the box to save an archive copy of your completed
tasks on your computer.
Select OK.
Done
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Managing Your Tasks
Did You Know?
Calendar’s Agenda View
also displays your tasks.
Customizing your Tasks list
Control which tasks show up in the Tasks list and how they are sorted. These settings also affect
tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks.
1
2
Go to the Home
screen and select Tasks
.
Open the Preferences dialog box:
a. Open the menus.
b. Select Options, and then
select Preferences.
Continued
®
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Managing Your Tasks
3
Change any of the following settings, and then select OK:
Sort by Select the order in which the tasks appear in the Tasks list.
Show Completed Tasks Display your finished tasks in the Tasks list. If you turn
off this setting, your finished tasks disappear from the list when you check them
off, but they stay in your handheld’s memory until you purge them.
Record Completion Date Replace the due date you assign to a task with the
date you really complete and check off the task. If you don’t assign a due date to
a task, the completion date still records when you complete the task.
Show Due Dates Display each task’s due date in the list (if you assigned one),
and display an exclamation point next to each task that is overdue.
Show Priorities Show the priority setting for each task in the list.
Show Categories Show the category for each task in the list.
Alarm Sound Select a sound for the alarms you assign to your tasks.
Done
®
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Managing Your Tasks
Tip
Working with Tasks on your computer
(Windows) If you chose
to synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Tasks on your
computer.
Use Tasks on your computer to view and manage your tasks. Check out the online Help in
Palm Desktop software to learn how to use Tasks on your computer. The online Help includes
info about the following topics:
• Learning about the parts of the Tasks window
• Entering, editing, and deleting tasks
• Creating repeating tasks
• Marking tasks as private
• Showing, masking, and hiding private tasks
• Assigning tasks to categories
• Printing your task list
• Selecting how to view tasks
• Sorting tasks by due date, priority level, or categories
WINDOWS ONLY
To open Tasks on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Tasks on the launch bar.
MAC ONLY
To open Tasks on your computer, double-click the Palm Desktop icon in the Palm folder, and then
click To Dos.
®
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Managing Your Tasks
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
™
Beaming
Privacy
Beaming tasks to other Palm Powered devices
Keeping tasks private by turning on security options
Organizing tasks by type
www.palm.com/myZ22.
Categories
Support
If you’re having problems
with Tasks or with anything
else on your handheld, go to
Common
Questions
Answers to frequently asked questions about Tasks
®
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CHAPTER 10
Writing Memos
In this chapter
Your handheld contains applications
for storing the most common types of
information: contact names and
numbers, appointments, and so on.
Memos is the tool to use for capturing
information that is meaningful to you
but does not fall into one of these
categories. From meeting notes to
recipes and favorite quotations,
Memos provides a quick and easy way
to enter, store, and share your
Creating a memo
Viewing and editing a memo
Moving memos in your
memos list
Deleting a memo
Working with Memos on
your computer
Related topics
Benefits of Memos
• Store essential but hard-to-remember
information
important information.
• Send memos to colleagues wirelessly
• Synchronize your information to back
it up on your computer
®
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CHAPTER 10
Writing Memos
Tip
Creating a memo
In the Memos list, you
can also just start writing
to create a new memo.
The first letter is
1
2
Go to the Home
screen and select Memos
.
automatically capitalized.
Tip
Create a memo:
a. Select New.
Use Phone Lookup to
quickly add a name and
phone number to a
memo.
b. Enter your memo. Tap Enter on the onscreen keyboard or draw the
Graffiti® 2 writing Return stroke to move to a new line in the memo.
c. Select Done.
Done
That's it. Your handheld automatically saves the memo. Make sure
you have a current backup. Synchronize often.
®
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Writing Memos
Tip
Viewing and editing a memo
The Memos list shows
the first line of each
memo, so make sure that
first line is something you
will recognize.
1
2
Go to the Home
screen and select Memos
.
Did You Know?
View or edit the memo:
You can connect your
handheld to a portable
keyboard and type your
memos on the go without
carrying around a heavy
laptop. You can purchase
a variety of portable
keyboards. Visit
a. In the Memos list, select the memo you want.
www.palm.com/myZ22
and click the Accessories
link.
Tip
b. Read or edit the memo, and then select Done.
You can change the size
of the text in Memos to
enhance readability.
Done
®
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CHAPTER 10
Writing Memos
Did You Know?
If you use Palm Desktop
Moving memos in your memos list
®
You can move memos up or down in your memos list. For example, you might want to keep all
memos on a certain topic grouped together.
software for
synchronizing, you can
send a memo to your
computer by
synchronizing, and then
open the memo on your
computer in an
application such as
Microsoft Word for
further editing,
formatting, and so on.
Right-click the memo on
your computer, click Send
To, and then select the
application to which you
want to send the memo.
Go to the Home
Move a memo:
screen and select Memos
.
1
2
a. Locate the memo you want.
b. Move the memo up or down by dragging the stylus across the screen.
A black dotted line appears to represent the memo you are moving.
c. When the line is in the location you want for your memo, lift the stylus.
Done
®
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CHAPTER 10
Writing Memos
Tip
Deleting a memo
Need to retrieve that
holiday recipe you
stored? If you save an
archive copy of your
deleted memos, you can
refer to them later by
importing them.
1
2
Go to the Home
screen and select Memos
.
Open the Delete Memo dialog
box:
a. Locate the memo you want.
b. Open the menus.
c. Select Delete Memo on the
Record menu.
3
4
[ & ] OPTIONAL Check the box to save an archive copy of the memo on your
computer.
Select OK.
Done
®
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Writing Memos
Tip
Working with Memos on your computer
(Windows) If you chose to
synchronize with
Microsoft Outlook, check
out the online Help in
Outlook to learn how to
use Notes on your
computer.
Use Memos on your computer to view and manage the memos you create on your handheld.
®
Check out the online Help in Palm Desktop software to learn how to use Memos on your
computer. The online Help includes info about the following topics:
• Viewing, copying, and deleting memos
• Editing memo details
• Marking memos as private
• Showing, masking, and hiding private memos
• Printing memos
• Changing between the list and single memo views
• Adding a date and time stamp to a memo
• Organizing memos into categories
• Sorting memos
• Sharing memos
WINDOWS ONLY
To open Memos on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Memos on the launch bar.
MAC ONLY
To open Memos on your computer, launch Palm Desktop software from the Palm folder, and then
select Memos.
®
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CHAPTER 10
Writing Memos
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
www.palm.com/myZ22.
Entering
Information
Adding a phone number or other contact information to a memo using Phone
Lookup
Support
If you’re having problems
with Memos or with anything
else on your handheld, go to
Categories
Organizing memos by arranging them into categories and sorting them
Keeping memos private by turning on security options
™
Beaming
Beaming memos to other Palm Powered devices
Common
Answers to frequently asked questions about Memos
Questions
®
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CHAPTER 11
Writing Notes in Note Pad
In this chapter
Creating a note
Need to jot down a phone number or a
reminder to yourself? Avoid fumbling
for scraps of paper, and write
important reminders in Note Pad. You
can use Note Pad to do everything you
might do with a piece of paper and a
pencil, such as drawing a quick sketch.
Note Pad gives you a place to draw
freehand and take notes in your
Viewing and editing a note
Deleting a note
Working with Note Pad on
your computer
Related topics
personal handwriting, which is even
faster and more flexible than creating a
memo on your handheld.
Benefits of Note Pad
• Capture information in the moment
• A picture is worth a thousand words
• See reminders when you set alarms
• Send notes to colleagues wirelessly
®
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CHAPTER 11
Writing Notes in Note Pad
[ ! ]
Before You Begin
Creating a note
Make sure full-screen
writing is turned off.
You cannot create or edit
notes in Note Pad when
full-screen writing is on.
1
2
Go to the Home
screen and select Note Pad
.
Tip
Create a note:
Category box
Time or title
Scroll bar
Select the pen selector
to change the pen width
or to select the eraser.
To clear the screen
completely, select the
note (anywhere but the
title), open the Edit menu,
and select Clear Note.
a. Use the stylus to write your
note directly on the handheld
screen.
b. Select the time at the top of
the screen and enter a title
using Graffiti® 2 writing or
the onscreen keyboard.
Pen selector
Eraser
Did You Know?
Prevent others from
viewing your notes by
marking them as private.
3
[ & ] OPTIONAL Assign the note to a category by selecting the Category box
in the upper-right corner, and then selecting a category.
Select Done.
Done
That’s it. Your handheld automatically saves the note. Make sure
you have a current backup. Synchronize often.
®
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Writing Notes in Note Pad
Choosing the pen and paper (background) colors
0
1
2
Go to the Home
screen and select Note Pad
.
Open the Select Colors dialog box:
a. Select Done to display the Note Pad list.
b. Open the menus.
c. Select Options, and then select Preferences.
d. Select Color.
3
Select the pen and paper colors:
a. Select Pen, and then select the ink color you want to use.
b. Select Paper, and then select the background color you want to use.
c. Select OK, and then select OK again.
Done
®
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CHAPTER 11
Writing Notes in Note Pad
Setting an alarm
To use a note as a reminder, set an alarm for that note.
Tip
Change the alarm sound
by opening the Options
menu, selecting
Preferences, and then
selecting a sound from
the Alarm Sound pick list.
1
2
Go to the Home
Open the note:
screen and select Note Pad
.
a. Select Done to display the Note Pad list.
b. Select the note you want to set an alarm for.
Continued
®
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CHAPTER 11
Writing Notes in Note Pad
Tip
You can also open the Set
Alarm dialog box by
selecting a note and
tapping the right edge of
note title.
Set the alarm:
3
a. Open the menus.
b. Select Options, and then select Alarm.
c. Select the Date box, and then select the year, month, and date you want the
alarm to sound.
d. Select the time you want the alarm to sound.
e. Select OK.
Done
®
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CHAPTER 11
Writing Notes in Note Pad
Tip
Viewing and editing a note
Sort the Note Pad list
alphabetically, by date, or
manually. Open the
Options menu, select
Preferences, and then
select the Sort by pick list.
1
2
Go to the Home
screen and select Note Pad
.
Open the note:
If you sort manually, you
can rearrange the list by
dragging notes to
another position in the
list.
a. Select Done to display the Note Pad list.
b. Select the note you want to view or edit.
3
Read or edit the note, and then select Done.
Done
®
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CHAPTER 11
Writing Notes in Note Pad
Tip
Deleting a note
You can also delete a note
by opening the Record
menu and selecting
Delete Note.
1
2
Go to the Home
screen and select Note Pad
.
Tip
Want to get rid of those
deletion confirmation
messages? Open the
Options menu, select
Preferences, and then
uncheck the Confirm note
delete box.
Open the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to delete.
3
Select Delete, and then select OK to confirm deletion.
Done
®
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CHAPTER 11
Writing Notes in Note Pad
Working with Note Pad on your computer
Use Note Pad on your computer to view and manage the handwritten notes you create on your
®
handheld. Check out the online Help in Palm Desktop software to learn how to use Note Pad on
your computer. The online Help includes info about the following topics:
• Learning about the parts of the Note Pad window
• Viewing, copying, and deleting notes
• Editing note details and titles
• Setting an alarm for a note
• Marking notes as private
• Showing, masking, and hiding private notes
• Printing notes
• Switching between the List and Preview Views
• Sorting notes
• Sharing notes
WINDOWS ONLY
To open Note Pad on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Note Pad on the launch bar.
MAC ONLY
To open Note Pad on your computer, double-click the Note Pad icon in the Palm folder.
®
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CHAPTER 11
Writing Notes in Note Pad
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving
Around
• Opening applications
• Using menus
www.palm.com/myZ22.
™
Beaming
Privacy
Beaming notes to other Palm Powered devices
Keeping notes private by turning on security options
Creating categories so you can organize notes
Answers to frequently asked questions about Note Pad
Support
If you’re having problems
with Note Pad or with
anything else on your
handheld, go to
Categories
Common
www.palm.com/support.
Questions
®
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CHAPTER 12
Beaming Information
In this chapter
You have to get this memo to your
grandkids in their Halloween costumes
to your mom. After you’ve used your
handheld to create or capture that
important business and personal
information, it’s time to share it with
others.
Beaming information from
within an application
Beaming a category
Beaming an application
Related topics
Using the IR port on your handheld,
you can beam information from within
an application, such as a photo, a
contact, an appointment, or a task, to
other Palm Powered™ devices. You
can also beam a category of
Benefits of sharing
• Keep others up-to-date with
meaningful business and personal
information
• Distribute information while you’re
on the go
application.
®
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CHAPTER 12
Beaming Information
Tip
Beaming information from within an application
For best results when
beaming, the handhelds
should be between 4 and
39 inches (10 centimeters
and one meter) apart, and
there should be a clear
path between them.
NOTE
The receiving handheld must be turned on. Depending on the receiving handheld
model, not all information may be sent correctly.
1
2
Select the information you want to beam:
a. Open an application.
b. Select the entry you want.
Beam the information:
a. Open the menus.
b. Select the Beam menu item in the leftmost menu. The leftmost menu in most
applications is named Record.
c. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
IR port
Continued
®
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CHAPTER 12
Beaming Information
Tip
In Contacts, you can
create a contact with your
own information and
select it as your business
card by opening the
Record Menu and
3
Wait for the Beam dialog box to indicate that beaming is complete.
Done
selecting Business Card.
Beam your business card
to other handhelds by
opening your business
card and holding down
Center on the 5-way
navigator until the Beam
dialog box appears.
®
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CHAPTER 12
Beaming Information
Tip
Beaming a category
Create a category of
Calendar events such as
your meeting schedule,
category to your business
partner’s handheld.
1
Select the category you want to beam:
a. Open an application.
b. From the list view, select the pick list in the upper-right corner and select the
category you want. This takes you to the list view within the selected
category.
2
Beam the category:
a. Open the menus.
b. Select the Beam Category menu item in the leftmost menu.
c. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
IR port
3
Wait for the Beam dialog box to indicate that beaming is complete.
Done
®
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CHAPTER 12
Beaming Information
Tip
Beaming an application
When you receive a
beamed item, you can file
the item in a category
using the Receive dialog
box.
1
Select the application you want
to beam:
a. Go to the Home
screen.
b. Open the menus.
c. Select Beam in the App menu.
d. Select the location of the app
from the Beam From pick list.
e. Select the application you
want to beam.
NOTE
You cannot beam an
application that has a lock icon
next to the application size.
Continued
®
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CHAPTER 12
Beaming Information
Tip
Another way of sharing
information is to enter the
info on your computer
and then synchronize to
transfer the info to your
handheld.
2
3
Beam the application:
a. Select Beam.
b. When the Beam dialog box appears, point your handheld’s IR port directly at
the IR port of the other handheld.
IR port
Wait for the Beam dialog box to indicate that beaming is complete.
Done
®
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CHAPTER 12
Beaming Information
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Info
Sharing information by synchronizing your handheld with your computer
Answers to frequently asked questions about beaming information
www.palm.com/myZ22.
Common
Questions
Support
If you’re having problems
with beaming information or
with anything else on your
handheld, go to
www.palm.com/support.
®
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CHAPTER 13
Managing Your Expenses
In this chapter
Tired of trying to re-create your
business trip when you return?
Expense makes it easy to keep track of
what you paid for that dinner in New
York with your new sales group.
Adding an expense
Choosing currency options
Deleting expenses
Customizing the expense list
You can track costs for meals, lodging,
transportation, entertainment, and
more, and save all of the information in
one convenient place. You can even
transfer the information to a
Working with Expense on
your computer
Related topics
spreadsheet on your computer.
Benefits of Expense
• Monitor your business and personal
expenses
• Easily retrieve expense information
• Create expense reports faster
®
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CHAPTER 13
Managing Your Expenses
Did You Know?
Adding an expense
Expense is not just for
business. Use it to help
plan your budget by
figuring out how much
you spend each month on
things like entertainment
and dining out.
1
2
Go to the Home
screen and select Expense
.
Enter the expense:
a. Tap New.
Tip
Add an expense simply
by entering the first letter
of the expense type. For
example, entering D
opens a dinner item with
today’s date.
b. Enter the amount of the expense.
c. Tap the Expense type pick list and select a type.
NOTE
You must select an Expense type if you want to save the item.
To enable this feature,
open the Options menu
and select Preferences.
Check the automatic fill
box.
Expense
type pick list
Tip
Change the date of an
expense by selecting the
date of the item.
Continued
®
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CHAPTER 13
Managing Your Expenses
Tip
Add extra information to
your expense items.
Select the item, and then
and select Details. Then
select Note and enter the
information.
3
Enter the details of the expense:
a. Tap Details.
b. Select each field where you want
to enter information, and enter it.
Category Select a category to sort
your expenses.
Tip
Select Lookup in the
Attendees list to pull
names from Contacts.
Type Enter the expense type.
Payment Select how you paid for the expense.
Did You Know?
After you synchronize,
you can send your
expense information to a
spreadsheet on your
computer.
Currency Select the currency used to pay the expense. You can preset
this symbol.
Vendor and City Enter the vendor and city associated with the expense.
For example, a business lunch might be at Rosie’s Cafe in San Francisco.
Attendees Enter the people associated with the expense.
c. Select OK.
That’s it. Your handheld automatically saves the expense.
Make sure you have a current backup. Synchronize often.
®
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CHAPTER 13
Managing Your Expenses
Tip
Choosing currency options
Expense is even easier to use when you customize the currency list. You can choose what
currencies appear in the pick list and what symbol automatically appears in new expenses,
and you can even create your own currency symbol.
If you travel a lot, update
the currency pick list so
that you can quickly get to
the symbols you need.
Customizing the currency pick list
Place the currency symbols that you use most often in the currency pick list.
Did You Know?
Use separate categories
for related expenses. For
example, create a London
category for a trip to
London. After you file
your expense report for
the London trip, you can
easily delete the related
expenses with the Purge
command.
1
2
Go to the Home
screen and select Expense
.
Open the Receipt Details dialog box:
a. Tap an expense item.
b. Tap Details.
3
Select the currency symbol(s)
that you want to see in the pick
list:
a. Select the Currency pick list,
and then select Edit
currencies.
Continued
®
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CHAPTER 13
Managing Your Expenses
Tip
If you’re entering several
expenses that all use the
same currency, change
the preset currency to
that symbol to save time.
b. Select one of the Currency
Cont’d.
pick lists, and then select the
name of the country whose
currency symbol you want to
display.
Currency
pick list
When you’re finished
with those expenses,
change it again to the
next one you’ll use.
c. Select OK, and then select OK
again.
Done
The expense list now displays the currencies you selected.
Presetting the currency symbol
Choose which currency symbols appear when you add a new expense.
1
2
Go to the Home
screen and select Expense
.
Open Expense Preferences dialog box:
a. Open the menus.
b. Select Options, and then select Preferences.
Continued
®
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CHAPTER 13
Managing Your Expenses
3
Choose the default currency:
a. Select the Default Currency
pick list.
b. Select the symbol you want to
appear when you add new
expenses.
c. Select OK.
0
Done
Creating a currency symbol
If the currency you want to use is not in the pick list of countries, you can create your own symbol.
1
2
Go to the Home
screen and select Expense
.
Open the Custom Currencies dialog box:
a. Open the menus.
b. Select Options, and then select Custom Currencies.
Continued
®
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CHAPTER 13
Managing Your Expenses
3
Create the custom symbol:
a. Select a Country box.
b. Enter the name of the country
and the symbol that you want.
c. Select OK, and then select OK
again.
Done
®
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CHAPTER 13
Managing Your Expenses
Deleting expenses
Delete individual expenses, or an entire category of expenses at once.
Deleting an individual expense
1
2
3
Go to the Home
screen and select Expense
.
Tap the expense you want to delete.
Delete the item:
a. Open the menus.
b. Select Delete Item in the Record menu.
4
5
[ & ] OPTIONAL Check the box to save an archive copy of the expense on your
computer.
Select OK.
Done
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CHAPTER 13
Managing Your Expenses
Deleting an entire category of expenses
Tip
To combine expenses
from different categories,
rename one category to
match the other
1
2
Go to the Home
screen and select Expense
.
category’s name.
Open the Purge Categories dialog box:
a. Open the menus.
Did You Know?
There is another way to
delete a category. Select
the Category pick list and
select Edit Categories.
Select the Delete
b. Select Purge on the Record menu.
command to delete the
selected category and
move all of its entries to
the Unfiled category.
3
Delete the category and all of its
items:
a. Select the category you want
to delete.
b. Select Purge.
c. Select Done.
Done
®
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CHAPTER 13
Managing Your Expenses
Did You Know?
Customizing the expense list
Customizing the expense
list makes it easy to see
how much you spent on
each type of expense. For
example, to see how
much you spent on taxis,
sort your expenses by
type so that all your taxi
expenses appear
You can change the appearance of the expense list.
1
2
3
Go to the Home
Select Show.
screen and select Expense
.
together in the list.
Use categories to further
refine your list.
Select the pick lists to change any
of the following items, and then
select OK:
Sort by Sort expenses by date
or type.
Distance Show distance in
miles or kilometers.
Show currency Show or hide
the currency symbol in the
expense list.
Done
®
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CHAPTER 13
Managing Your Expenses
Working with Expense on your computer
WINDOWS ONLY
Use Expense on your computer to view and manage the expenses you create on your handheld.
®
Check out the online Help in Palm Desktop software to learn how to use Expense on your
computer. The online Help includes info about the following topics:
• Adding, editing, and deleting expense items
• Organizing your expenses by date, type, amount, notes, or category
• Viewing expense items as a list, large icons, or small icons
• Converting a list of expenses to a single currency
• Printing expense reports
• Transferring expense information to other applications, such as Microsoft Excel, using the Send
or Export command in Palm Desktop software
To open Expense on your computer, double-click the Palm Desktop icon on the Windows desktop,
and then click Expense on the Launch bar.
®
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CHAPTER 13
Managing Your Expenses
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Support
If you’re having problems
with Expense or anything
else on your handheld, go to
www.palm.com/support.
Entering
Information
• Adding contacts to the attendees list with Lookup
®
• Entering information with Graffiti 2 characters and shortcuts
Categories
Performing basic math calculations associated with your expenses
• Creating and editing categories
• Organizing expenses by type and sorting them
Setting number formats
Customizing
®
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CHAPTER 14
Performing Calculations
In this chapter
Whether you’re figuring the tip on a
restaurant bill or balancing your
checkbook, it’s always nice to have a
calculator on hand. And because it’s
part of your handheld, there’s no need
to carry a separate calculator.
Calculator buttons
Viewing recent calculations
Related topics
Benefits of Calculator
• Always have a calculator with you
• Store calculations for later use
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Tip
Calculator buttons
Use the memory buttons
to store and recall a
number you enter in
multiple calculations.
0
Clear any value in the Calculator memory.
Tip
Recall the stored value from the memory and enter it into the current
calculation.
If you make a mistake
entering a number in the
middle of a calculation,
use the CE button to
re-enter the number
without starting the
calculation over.
Place the current number into memory. The current number is added
to the total that is already in the memory. Tapping this button does
not affect the current calculation; it just places the value in memory.
Clear the last number you entered.
Tip
Open the Options menu
and select Advanced
Mode to display a
scientific calculator.
Clear the entire calculation so that you can start over.
Enter a number, and then select this button to change it to a
percentage.
Enter a number, and then select this button to calculate the square
root of the number.
Enter a number, and then select this button to make it negative.
®
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Did You Know?
Viewing recent
calculations is helpful
when double-checking
the math in your
Viewing recent calculations
View recent calculations to confirm that you entered everything correctly.
checkbook register.
1
2
Go to the Home
screen and select Calculator
.
Did You Know?
Calculator History also
has these functions:
Open the History dialog box:
Clear Select to clear the
calculator’s history.
a. Open the menus.
b. Select Edit, and then select
Show History.
Copy Select to copy the
history of calculations.
Then paste them into
another application by
opening the Edit menu
and selecting Paste in the
other application.
c. Select OK.
Done
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Accessing different calculators
Do you need a scientific or financial calculator? Your calculator has a variety of modes that can
help you calculate formulas in a number of different areas.
1
2
Go to the Home
screen and select Calculator
.
Access the advanced mode calculators:
a. Open the menus.
b. Select Options, and then select Advanced Mode. You can now use the
scientific calculator.
c. If you want to use other calculators, such as finance, logic, statistics, or area,
open the menus, select Options, and then select a mode from the list.
Done
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Performing Calculations
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click the links below to learn about these related topics:
Moving Around
• Opening applications
• Using menus
www.palm.com/myZ22.
®
Entering
Information
Entering numbers with Graffiti 2 characters
Support
If you’re having problems
with Calculator or anything
else on your handheld, go to
®
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CHAPTER 15
Keeping Your Information Private
In this chapter
You probably wouldn’t leave your door
unlocked at night, so why should it be
any different with your handheld?
When you think about the amount of
personal and private information
stored there, you’ll definitely want to
protect it.
Choosing a security level
Marking information as
private
Setting the level of privacy
Using a password
Locking your handheld
Related topics
Benefits of privacy
• Protect information if your handheld
is misplaced
• Hide private information
• Unlock your handheld using only one
hand
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Keeping Your Information Private
Choosing a security level
There are a variety of security levels available for your handheld. Choose the level that provides
the best mix of security and convenience.
Activating no security features All entries are accessible to anyone who has your handheld.
This includes entries that are marked private but are not masked or hidden.
Masking or hiding private entries without creating a password Masked entries are displayed
when selected, and hidden entries are displayed when Show is selected in the Security
Preferences. This provides some degree of privacy for private entries, but anyone with access to
Masking or hiding private entries and creating a password Private entries are protected by the
password and can be displayed only when the password is entered. This is the basic level of
security.
Locking your handheld A password is required to use your handheld. All entries are protected,
whether marked as private or not.
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Marking information as private
Marking an entry as private is the first step in protecting your info.
1
2
3
Open an application.
Create a new entry, or select the entry that you want to make private.
Mark it as private:
a. For existing Contacts, select Edit.
b. Select Details.
c. Check the Private box.
d. Select OK.
Private box
e. In Contacts and Memos, select
Done.
Done
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Tip
Setting the level of privacy
You can also set the level
of privacy from within
certain applications.
Open the Options menu,
select Security, and then
select the level of privacy
from the Privacy pick list.
Add further protection to your private entries by setting the privacy level (hidden/masked).
Hiding or masking private entries
1
2
Open Security:
a. Go to the Home
b. Select Security.
screen, and then select Prefs
.
Select the display option for private entries:
a. Select the Private Records pick list.
b. Select one of these options, and then select Done.
Show Display private entries.
Mask Cover entries with a gray mask; you can see the mask onscreen, but you
can't see the content of the entry.
Hide Make private entries invisible.
Continued
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Tip
Use a password to
protect confidential work
or personal information.
If your handheld is lost or
stolen, this information
will be safe.
Cont’d.
Masked entry
Done
Viewing an entry that is masked
To open a masked entry, select the entry. If you have a password, enter it in the Show Private
Records dialog box, and then select OK. When you close a masked entry, it remains masked.
Using a password
Further protect your hidden or masked entries by creating a password, which is needed to display
the contents of hidden/masked entries.
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Creating a password
Tip
The best passwords
consist of a mix of letters,
characters, and numbers.
Longer passwords are
better than short ones.
Any password you create
is case-sensitive.
1
Open Security:
a. Go to the Home
screen,
Password box
and then select Prefs
.
b. Select Security.
2
Create a password:
a. Select the Password box.
b. Enter a password with
®
Graffiti 2 writing or the
onscreen keyboard.
c. Enter a hint to help you
remember the password if
you forget it.
d. Select OK.
Continued
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Tip
®
In Palm Desktop
3
4
Enter the password again to confirm it, and then select OK.
software, you can require
password entry for
private info to display.
Open the Tools menu and
click Options, and then
click Security. The
Select Done.
Done
password is the same one
used by your handheld.
Changing a password
You can change your password at any time. You must enter the current password before you can
change it.
1
Open Security:
a. Go to the Home
screen,
Password box
and then select Prefs
.
b. Select Security.
Continued
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2
3
Enter your current password:
a. Select the Password box.
b. Enter the current password,
and then select OK.
Change your password:
a. Enter a new password.
b. Enter a hint to help you
remember the password if
you forget it.
c. Select OK.
4
5
Enter the password again, and then select OK.
Select Done.
Done
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Keeping Your Information Private
Deleting a password
You can delete your password at any time. You must enter the current password before you can
delete it.
1
Open Security:
a. Go to the Home
screen,
Password box
and then select Prefs
.
b. Select Security.
2
Enter your password:
a. Select the Password box.
b. Enter the current password,
and then select OK.
Continued
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Keeping Your Information Private
3
Delete your password:
a. Select Unassign.
b. Select Done.
Done
Deleting a forgotten password
If you forget your password, your handheld displays the password hint (if you entered one) to help
you remember the password. If you still can’t remember the password, you can delete it from your
handheld. Deleting a forgotten password also deletes all entries marked as private.
[ ! ]
IMPORTANT
Be sure to synchronize your handheld with your computer before and after this
procedure, so you can restore any private entries that were deleted along with the password.
1
Open Security:
a. Go to the Home
screen,
Password box
and then select Prefs
.
b. Select Security.
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2
3
Open the Incorrect Password
dialog box:
a. Select the Password box.
b. Enter any password, and then
select OK.
Continued
Delete the forgotten password:
a. Select OK on the screen
informing you that your
password is incorrect.
a. Select Lost Password.
b. Select Yes.
4
5
Synchronize your handheld with your computer to restore any private entries
that were deleted.
[ & ] OPTIONAL Create a new password.
Done
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Keeping Your Information Private
[ ! ]
Before You Begin
To use the locking feature,
you must first create a
password for your
handheld.
Locking your handheld
Protect the entire contents of your handheld, whether marked private or not, by using your
password to lock your handheld. You can set your handheld to lock automatically, or you can lock
it manually.
[ ! ]
IMPORTANT
If you lock your handheld, you must enter the exact password to unlock it. If you
Tip
forget the password, your handheld will show you the hint you entered to help you remember the
password. If you still cannot remember the password, you must do a hard reset to resume using
your handheld. A hard reset deletes all of the information on your handheld, including your
password. You can restore the information by synchronizing your handheld with your computer.
To start your handheld
when it is locked, turn it
on. Enter your password,
and then select Done.
Locking your handheld automatically
1
Open Security:
a. Go to the Home
screen,
and then select Prefs
.
b. Select Security.
Auto Lock box
Continued
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Keeping Your Information Private
2
3
Open the Lock Handheld dialog box:
a. Select the Auto Lock Handheld box.
b. If necessary, enter your password, and then select OK.
Select one of these lock options:
Never Always leave your
handheld unlocked.
On power off Automatically lock
your handheld whenever you turn
it off.
At a preset time Set a time when
your handheld will automatically
lock.
After a preset delay Set a period of inactivity after which your handheld will
automatically lock.
4
Select OK, and then select Done.
Done
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Keeping Your Information Private
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Moving Info
Customizing
Maintaining
Creating a backup of your information
Entering your owner information in case your handheld is lost or stolen
Doing a hard reset
Support
If you’re having problems
with private entries or
anything else on your
handheld, go to
Common
Answers to frequently asked questions about privacy
www.palm.com/support.
Questions
®
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CHAPTER 16
Using Categories to Organize Information
In this chapter
If you’re like most people, you use your
handheld to manage your work life and
your personal life. Yet these two areas
contain so many details: your children’s
after-school activities, your conference
schedule, your shopping list for the
week, and entertainment.
Adding a category
Renaming a category
Deleting a category
Placing information in a
category
Viewing information by
category
Categories help you organize different
aspects of your life, no matter how you
choose to group them.
Related topics
Benefits of categories
• Better organize your information
• Easily retrieve the information
you need
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Using Categories to Organize Information
Did You Know?
You can have up to
15 categories in an
application.
Adding a category
You can add categories in many applications: Contacts, Expense, Memos, Note Pad, Tasks, and
Photos. Place individual entries in these categories to easily get to a group of related items.
In addition to putting individual entries into a category, you can also put entire applications into
categories. For instance, you may find it convenient to put Expense and Calculator into a category
called Money.
Tip
Colors make it easy to
find the info you need in
Calendar.
1
2
Do one of the following:
Tip
Add a category in
Contacts that contains all
of your medical numbers
for quick access.
• To add a category for individual entries in one of the applications above, open
that application.
• To add a category for applications, go to the Home
screen.
Other useful categories in
Contacts are Emergency,
for fire, ambulance, and
police; Children, for your
children’s school and
friends; and
Add a new category:
a. Select the pick list in the
upper-right corner, and then
select Edit Categories.
Entertainment, for
restaurants or theaters
that you visit often.
b. Select New and enter the
name of the new category.
c. Select OK, and then select
OK again.
Done
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Tip
Renaming a category
If you want to combine
items in different
categories, rename one
category to the other
category name.
1
Do one of the following:
• To rename a category within an application, open that application.
Did You Know?
• To rename a category for applications, go to the Home
screen.
Some categories, like
All and Unfiled, come
with your handheld and
cannot be changed.
2
Rename the category:
a. Select the pick list in the upper-right corner, and then select Edit Categories.
b. Select the name of the category you want to change, and then select
Rename.
c. Enter a new category name, and then select OK.
d. Select OK again.
Done
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Using Categories to Organize Information
Tip
Deleting a category
If you delete a category, the items in that category will move to the Unfiled category.
In Expense, you can
delete a category,
including its contents,
with the Purge command.
1
2
Do one of the following:
Tip
To display the category
pick list in Calendar Day
View, open the Options
menu, select Display
Options, tap Day, and
then check the Show
Category List box.
• To delete a category within an application, open that application.
• To delete a category for applications, go to the Home
screen.
Go to the Edit Categories dialog box:
Calendar Select an event, select Details, select the Category pick list, and then
select Edit Categories.
All other applications Select the pick list in the upper-right corner, and then
select Edit Categories.
3
Delete the category:
a. Select the name of the category you want to delete.
b. Select Delete.
c. Select Yes
d. Select OK.
Done
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Using Categories to Organize Information
Tip
Placing information in a category
You can also enter new
information into a
category by opening the
application, and then
selecting the category
from the upper-right
corner. Select New and
enter the information.
You can place individual entries into categories within an application. For example, you may want
to place some of your contacts in a category called Medical.
NOTE
See the Photos chapter for information on placing a photo into a category; the steps
You may also find it convenient to view applications in groups. You may want all of your games in
one category, or all of your multimedia applications in another. Then you can go right to the group
of applications you need.
NOTE
An entry or application cannot be placed in more than one category.
Placing an entry in a category
1
Open an application that contains a category option. In Calendar, go to Day
View.
2
3
Open an entry.
In Note Pad only: skip to step 5.
Continued
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Tip
To place an entry in a
different category, simply
select a different category
from the Category pick
list.
4
5
Open the Details dialog box:
Contacts Select Edit, and then select Details.
All other applications Select Details.
Place the entry in a category:
a. Select a category from the Category pick list.
Category
b. If necessary, select OK.
c. If necessary, select Done.
Done
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Placing an application in a category
1
2
Go to the Home
screen.
Open the Category dialog box:
a. Open the menus.
b. Select Category in the App menu.
3
Place the application in a
category:
a. Select the pick list next to the
application you want to place
in a category.
b. Select a category, and then
select Done.
Done
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Using Categories to Organize Information
Tip
Viewing information by category
On the Home screen, if no
item is highlighted, scroll
through the categories by
pressing Right or Left on
the 5-way navigator. To
view all of the
applications on your
handheld, select the All
category.
1
Do one of the following:
• To view entries by category, open an application that contains categories.
• To view applications by category, go to the Home
screen.
2
Display the category you want to view:
CalendarSelect Show Category List, and then select the category you want to
view from the pick list.
All other applicationsSelect the category you want to view from the pick list in
the upper-right corner.
Pick list
Done
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Using Categories to Organize Information
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Calendar
Photos
Color-coding your events in Calendar
Organizing photos into albums
Support
If you’re having problems
with categories or anything
else on your handheld, go to
™
Beaming
Beaming a category to another Palm Powered device
®
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CHAPTER 17
Managing Clock Settings
In this chapter
Forget your watch? Or just forget to
reset it when you landed in Toronto?
Neither matters, as long as you have
your handheld. Not only can you rely
on it for the correct time, but you can
even set an alarm so you don’t miss
that early flight back home.
Checking the current date
and time
Setting the primary location
Choosing secondary
locations for other time
zones
Modifying the locations list
Setting the alarm clock
Changing the clock display
Related topics
Benefits of World Clock
• Always have the correct time,
no matter where you are
• No need to carry a separate
alarm clock
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Managing Clock Settings
Checking the current date and time
There are many easy ways to check the current date and time on your handheld:
• If your handheld is off, press and hold Center on the 5-way navigator for two seconds.
• Tap the Clock icon in the input area.
• Go to the Home
• Press Calendar
screen and select World Clock
and tap the Agenda View icon
.
.
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Key Term
Primary location
Typically a city in the time
zone in which you live.
»
Setting the primary location
In World Clock, you can set the location, date, and time for a primary location. The settings for this
primary location are used by all of the applications on your handheld.
1
2
Go to the Home
screen and select World Clock
.
Select the primary location:
Primary location
pick list
a. Select the primary location
pick list.
b. Select the location you want
to be the primary location.
If you need more choices,
modify the locations list.
Done
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Managing Clock Settings
Setting the date and time for the primary location
You can set the date and time in Preferences, as you did during the initial setup of your handheld,
or in World Clock. When you change the date and time in one application, it is automatically
changed in the other.
Did You Know?
When the Daylight
Savings settings are
active, the time changes
according to the rule for
example, in North
1
2
3
Go to the Home
screen and select World Clock
.
America, the time
changes at 2:00 a.m.; in
Europe, it changes at
1:00 a.m.
Select Set Date & Time.
Set the date:
Year
a. Select the Set Date box.
Month
b. Select the arrows to select the
current year.
Day
c. Select the current month.
d. Select the current day.
Continued
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Managing Clock Settings
Tip
Selecting a time zone
when creating a new
event in Calendar allows
you to travel and have
youreventsautomatically
adjust to the time zone in
your new location. Time
zones in Calendar work
only if you are
4
5
Set the time:
Hour
a. Select the Set Time box.
b. Select the hour and minute
boxes, and then select the
arrows to change them.
Minute
c. Select AM or PM, and then
select OK.
synchronizing with
Outlook.
Select Done.
Done
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Managing Clock Settings
Tip
Choosing secondary locations for other time zones
If you have friends,
family, or colleagues in
another time zone, select
a city in their zone as your
secondary location.
When you need to
contact them, you can
easily check to see what
time it is where they are.
Set World Clock to display the date and time for two other locations.
1
2
Go to the Home
screen and select World Clock
.
Select the pick list next to one of
the secondary locations.
Pick list
3
Select the location you want to use as the new secondary location.
If you need more choices, modify the locations list.
Done
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Tip
Modifying the locations list
If you know what you’re
looking for in a long pick
list, use Graffiti® 2
writing to find it faster.
Enter the first letter of the
word, and then locate
your item.
You can edit the locations list so that the locations you use most often are easy to find.
Adding new locations
1
2
Go to the Home
screen and select World Clock
.
Open the Edit List dialog box:
a. Select a location pick list.
b. Select Edit List.
3
Add the new location:
a. Select Add.
b. Scroll through the list to
select a location that is in the
same time zone as the city
you want to add.
c. Select OK.
Continued
®
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4
[ & ] OPTIONAL Select each setting you want to change.
Name Enter the name of the
location.
Time Zone Select the time zone
for the location.
Daylight Saving Time box Check
the box to have your handheld
automatically adjust the date and
time for Daylight Saving Time in
this location.
Start and End dates Select the boxes to change the start and end dates of
Daylight Saving Time, if necessary.
5
Select OK, and then select Done.
Done
®
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Deleting a location
1
2
Go to the Home
screen and select World Clock
.
Select the location you want to
delete:
a. Select a location pick list.
b. Select Edit List.
c. Select a location, and then
select Remove.
3
Select OK, and then select Done.
Done
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Managing Clock Settings
Did You Know?
Setting the alarm clock
Use World Clock to set an
alarm within the next 24
hours. Set alarms outside
of this time frame in
Calendar.
Go to the Home
screen and select World Clock
.
1
2
Did You Know?
Set the alarm:
Remember to put your
handheld on local time.
If you travel from
a. Select the Alarm box.
San Francisco to London,
make London your
primary location so that
all your alarms ring on
time, instead of eight
hours late.
b. Select the time columns to set the hour and minute, and then select OK.
NOTE
Alarms set in World Clock use the time set for the primary location.
Alarm box
Tip
Set an alarm while you’re
working to remind you
when to leave to get to
your appointment on
time.
Continued
®
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Tip
To turn off an alarm
before it sounds, select
the Alarm box, and then
select Alarm Off.
3
[ & ] OPTIONAL Select the alarm sound and volume:
a. Open the menus.
b. Select Options, and then select Alarm Preferences.
c. Select the pick lists to select the alarm sound and volume.
NOTE
This volume setting does not affect the other sounds on your
handheld, including the alarms you set in Calendar. You can change the volume
of these other sounds in Preferences.
d. Select OK.
Done
Responding to the alarm clock
When the World Clock alarm sounds, select one of these three options:
Clear Cancel the reminder message and return to the current screen.
Snooze Close the alarm reminder message and return to the current screen. The message
appears again in five minutes. In the meantime, an indicator blinks in the upper-left corner of the
screen to remind you of the upcoming alarm.
Go To Cancel the reminder message and open World Clock.
®
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Changing the clock display
1
2
Go to the Home
screen and select World Clock
.
Open the Display Options dialog box:
a. Open the menus.
b. Select Options, and then select Display Options.
3
Select any of the following options, and then select OK:
Show Multiple Locations Display the secondary locations. Uncheck it to
display only the primary location.
Show Date Display the date in World Clock.
Done
®
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Managing Clock Settings
Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Around
• Opening applications
www.palm.com/myZ22.
• Using menus
Calendar
Setting an alarm outside of the next 24 hours
Changing the volume of other system sounds
Support
If you’re having problems
with World Clock or anything
else on your handheld, go to
Customizing
®
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CHAPTER 18
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In this chapter
Although customizing your handheld
is optional, it’s like changing the preset
radio stations in your car. Since you’re
probably not driving around with the
dealer’s preset radio stations, why not
personalize your handheld, too?
Customizing the Home screen
Customizing the display
Assigning a button to your
frequently used applications
Setting the date and time
Customizing the way you enter
information
You can easily customize the sound
levels, fonts, and screen colors on your
handheld by using preferences and
menus. And preference settings can
help extend the life of your handheld’s
battery.
Selecting sound settings
Entering your owner
information
Benefits of customizing
• Conserve power
Conserving battery power
• Enjoy your handheld more
• Customize the display
Connecting your handheld to
other devices
Related topics
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Tip
Customizing the Home screen
Use your favorite photo as the background for the Home screen. You can also display your
application icons in list format with small icons so that you can see more applications without
scrolling.
You can also use a photo
for the background for
Agenda View in Calendar.
1
2
Go to the Home
screen.
Open the Display Options dialog
box:
a. Open the menus.
b. Select Options, and then
select Display Options.
3
4
Select the View By pick list and select List or Icon as the display format.
If you want the last category you viewed to reappear the next time you go to the
Home screen, check the Remember Last Category box.
Continued
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Customizing the display
In many applications, you can change the font style to make text easier to read. There are four font
styles available.
In certain lighting conditions, you may also need to adjust the brightness to read the information
on the screen.
Changing the screen fonts
Small font
Large font
Small bold
font
Large bold
font
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Adjusting the brightness and contrast
1
Tap the Brightness/Contrast icon to open the Adjust Display dialog box.
Brightness/Contrast icon
2
Adjust the settings:
a. Tap Low or High to adjust the brightness level.
b. Drag the slider to adjust the contrast level.
c. Select Done.
Done
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Changing screen colors
Choose a new set of text and background colors for all your applications.
1
Open Color Theme Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Color Theme.
Select a theme, and then select Done.
2
Done
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Tip
Assigning a button to your frequently
used applications
To restore all the buttons
to the original Palm
settings, select Default.
Tired of going to the Home screen to open an application you use frequently? Use the Buttons
Preferences screen to reassign the applications associated with the buttons on the front of your
handheld.
For example, if you use Photos often, you can assign Photos to a button so that you don’t have
to scroll through the Home screen whenever you want to use that application.
1
Open Buttons Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
Select pick
list
c. Select Buttons.
2
Select the pick list under the button you want to reassign, and select the
application that you want to assign to that button. Select the pick list under the
Sync icon to reassign the Sync icon in the input area.
Continued
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Key Term
»
Full-screen pen stroke
A stroke that is drawn
from the bottom of the
input area to the top of
the screen. You can use
this stroke as a quick way
to do a selected task, such
Assign the full-screen pen stroke:
3
4
a. Select More.
b. Select the pick list and select
the action you want to assign
to the full-screen pen stroke.
Pick list
®
as opening the Graffiti 2
help screen.
c. Select OK.
Select Done.
Done
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Did You Know?
The location you select
also appears as the
primary location in World
Clock.
Setting the date and time
You can set the date, time, and location for all the applications on your handheld that require
this information. You can also select the format in which the date, time, and numbers appear.
Selecting a location
You can set the current date and time based on your location. When you travel to a new time zone,
change the Location setting to quickly reset the date and time. Your appointments stay at the time
you entered them—no adjustments for time zones. So always enter your schedule based on the
time zone you will be in on the day of the event.
1
Open Date & Time Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Date & Time.
Continued
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Tip
You can rename the
location to the city where
you live. Select the Name
field, and then modify the
location name.
2
Select the location:
Name field
a. Select the Location pick list, and
select a city in your time zone. If
you found a city in the list, go to
step 3.
Tip
No nearby city? Select Edit List,
and do steps b through e.
If you are synchronizing
with Outlook on your
computer, you can also
select a time zone when
creating a new event in
Calendar
b. Select Add.
c. Select a city in your time zone, and then select OK.
d. Select OK again, and then select Done.
e. Select the Location pick list, and select the city you just added.
3
Select Done.
Done
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Resetting the date and time
In most cases you won’t need to reset the date and time. However, you may need to do this if you
do a hard reset on your handheld.
1
2
Open Date & Time Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Date & Time.
Select the location.
Continued
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3
4
Set the date:
Year
arrows
a. Select the Set Date box.
b. Select the arrows to select the
current year.
c. Select the current month.
d. Select the current date.
Set the time:
a. Select the Set Time box.
b. Select the hour and minute
boxes, and then select the
arrows to change them.
c. Select AM or PM, and then
select OK.
NOTE
If you’re using a
24-hour clock format, you won’t
see the AM and PM options.
5
Select Done.
Done
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Selecting formats for dates, times, and numbers
Would you rather see the time displayed in a 24-hour format, or dates that begin with the month
or year? Use the Formats Preferences screen to change these settings and to apply them to all the
applications on your handheld.
You can quickly choose the preset formats based on geographic regions where you might use
your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour
clock. In the United States, time is expressed using a 12-hour clock with an AM or PM suffix.
You can use the original preset formats or change them based on your personal preferences.
1
Open Formats Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Formats.
Continued
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Tip
The country setting
changes only the way the
date and time look. It
doesn’t change your
handheld’s time to that
country’s time. To do that,
go to Date & Time
Preferences or to World
Clock.
Select a country:
2
a. Select the Preset to box to
open the Set Country dialog
box.
b. Select a country.
c. Select OK.
3
4
[ & ] OPTIONAL Customize any of the following preset formats:
Time Controls whether the time is displayed in 12-hour or 24-hour format and
which symbol separates the numbers.
Date Controls the sequence in which the day, month, and year appear and
which symbol separates the segments.
Week starts Controls whether applications treat Sunday or Monday as the first
day of the week.
Numbers Controls the decimal and thousands separator symbols.
Select Done.
Done
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Tip
Customizing the way you enter information
You can’t use Note Pad
when full-screen writing
is turned on.
Your handheld lets you choose how you enter information. You can choose the input area—the
®
area where you write Graffiti 2 characters—choose Graffiti 2 strokes, and create shortcuts to
make entering information faster.
Choosing the input area
You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences
and use the full screen for Graffiti 2 writing; you do not have to write in the input area.
1
Open Writing Area Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Writing Area.
Continued
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[ ! ]
Before You Begin
Turn on Writing Area
Preferences as described
in the previous section.
2
Tap one of the following, and then select Done:
On Turns on the full-screen writing area. When you select this option, a box
appears for you to check if you want to see your strokes as you write.
Tip
Off Turns off the full-screen writing area. When you select this option you
must use the input area for Graffiti 2 writing.
Right after you write a
character, your handheld
interprets a quick tap on
the screen as a period
character. If you want to
tap a button, either wait a
few seconds or
Done
temporarily turn off full-
screen writing by tapping
the shaded box in the
lower-right corner. The
shaded box changes to a
box outline when Writing
Area Preferences are off.
Using the full-screen writing area
1
Open the entry where you want
to enter information:
a. Open an application.
b. Select a record or tap New.
Continued
Shaded box
indicates Writing
Area is on
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2
Position the cursor where you want the characters to appear, and do any of
the following:
• Write lowercase Graffiti 2 letters anywhere on the left side of the screen.
• Write numbers anywhere on the right side of the screen.
• Write uppercase letters in the middle of the screen.
• Write the Punctuation Shift stroke before writing symbols and other special
characters.
• Use buttons and other controls that appear on the screen by tapping and
holding the button or control until it activates.
Done
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Customizing Graffiti® 2 strokes
There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences
screen to select an alternate stroke shape for these characters.
1
Open Graffiti 2 Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Graffiti 2.
2
3
Select alternate strokes:
a. Tap a character to view its
alternate stroke.
b. Check the box to use the
alternate stroke, and then
select Done.
Repeat step 2 for each stroke you want to reassign, and then select Done.
Done
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Tip
Setting up shortcuts
You may want to add a
space character after the
last word in your shortcut
text. This way, a space
automatically follows the
shortcut text.
Are you looking for a quicker way to enter information on your handheld? Use shortcuts to define
abbreviations for any words, letters, or numbers that you enter often. You can use your shortcuts
anywhere you enter info with Graffiti 2 writing.
1
2
Open ShortCuts Preferences:
Tip
a. Go to the Home
b. Select Prefs
screen.
To learn how to use
shortcuts while entering
information, see Writing
Graffiti 2 shortcuts.
.
c. Select ShortCuts.
Did You Know?
Continued
Your shortcuts are backed
up on your computer
when you synchronize.
Create a shortcut:
a. Select New.
Tip
The shortcut text can be
45 characters long. That’s
long enough for a name
whose spelling you
always forget or a
complex email address.
b. On the ShortCut Name line, enter
the abbreviation.
c. On the ShortCut Text line(s),
enter the text you want to insert
when you write the abbreviation.
d. Select OK, and then select Done.
Done
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Tip
Changing shortcuts
After you create a shortcut, you can modify it at any time.
To delete a shortcut, open
ShortCuts Preferences
and select the ShortCut.
Select Delete, select Yes,
and then select Done.
1
Open ShortCuts Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select ShortCuts.
2
Edit the shortcut:
a. Select the shortcut you want to change.
b. Select Edit.
c. Make your changes.
d. Select OK, and then select Done.
Done
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Key Term
»
»
Correcting problems with tapping
Is your screen not responding to taps? Are you getting unexpected results when you tap? For
example, when you tap the number keyboard icon, does the Find dialog box open instead? If this
happens, it’s time to align the screen.
Touchscreen Another
name for your handheld’s
screen and the internal
circuitry that enables it to
respond appropriately to
taps.
1
2
Open Touchscreen Preferences:
Tip
a. Go to the Home
b. Select Prefs
screen.
If your screen is not
responding to taps, use
the 5-way navigator to
open Touchscreen
Preferences.
.
c. Select Touchscreen.
Key Term
Calibration The process
of aligning your
handheld’s touch-
sensitive screen so that
when you tap an element
on the screen, your
handheld detects exactly
what you want it to do.
Tap the targets on the screen as precisely as possible, and then select Done.
NOTE
You need to tap at least three targets—maybe more if you don’t tap
carefully.
Done
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Tip
Selecting sound settings
Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or
turn sounds off altogether with the Silent profile.
You can choose different
types of sounds for
Calendar, Tasks, and
World Clock. Go to the
application, open the
Options menu, and then
select Preferences.
1
Open Sounds & Alerts
Preferences:
Profile boxes
a. Go to the Home
screen.
b. Select Prefs
.
c. Select Sounds & Alerts.
2
3
Select Custom or Silent.
If you selected Custom in step 2, select the System Sound, Game Sound, and
Alarm Sound pick lists and select the volume level for each sound; then select
Done.
If you selected Silent in step 2, select Done.
Done
0
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Did You Know?
If you use Security
Entering your owner information
It’s a good idea to enter information that could help someone contact you if you ever lose your
handheld (if there’s enough battery power to turn it on). By default, the Owner Preferences screen
contains the information you entered when you installed the software installation CD and set up
your handheld, but you can update or add to this information. Owner information does not include
your username or passwords.
Preferences to turn off
and lock your handheld
with a password, your
owner info appears when
you select the Owner
button the next time you
turn on your handheld.
1
Open Owner Preferences:
Tip
If you assigned a
password in Security
Preferences, you must
select Unlock and enter
your password to change
your owner info.
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Owner.
2
Modify or enter the text, and then select Done.
Done
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Conserving battery power
You can save battery power by adjusting the Power Preferences settings, and by turning Keylock
on to prevent your handheld from turning on accidentally.
NOTE
The memory on your handheld is designed to store your information even if the battery
becomes drained to the point that you cannot turn on your handheld. When you recharge your
handheld, all of your existing information reappears.
Selecting power-saving settings
The Power Preferences screen enables you to set power consumption options.
1
Open Power Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Power.
Continued
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2
Select the pick lists to change any of the following settings, and then
select Done.
Auto-off after Select how quickly your handheld automatically turns off after a
period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes.
On while Charging Select whether your handheld stays on continuously when
it is connected to the AC charger. When this option is off, you can still turn on
your handheld to view your info while your handheld charges, but it turns off
automatically after a period of inactivity.
Beam Receive Select whether you can receive beamed information on your
handheld. Turn this setting on to receive beamed info, or turn it off to prevent
receiving beamed info.
Done
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Preventing your handheld from turning on by accident
Does your handheld turn itself on accidentally in your briefcase, pocket, or purse? You can lock
the buttons on the front of your handheld to prevent this from happening to avoid draining the
battery.
Tip
When Keylock is on, your
handheld does not
respond when you press
the buttons on the front of
your handheld. To use
your handheld again,
press the power button
and then tap Deactivate
Keylock.
1
2
Open Keylock Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
Did You Know?
You can use Owner
c. Select Keylock.
Preferences to enter your
name, address, and
phone number. If you
also turn on Security
settings, your Owner info
appears when you turn
on your handheld. This
could help someone
contact you if you ever
lose your handheld.
Select one of these settings, and then select Done.
Never Keylock always remains off.
Automatic Keylock turns on automatically when you turn off your handheld
or when your handheld goes to sleep.
Manual Keylock turns on when you hold down the power button until the
system sound confirms that Keylock is on.
Done
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Key Term
»
Connecting your handheld to other devices
ISP Acronym for
Internet service provider.
This is the service you
use to connect to the
Internet, such as AOL,
CompuServe, or
Connection Preferences lets you connect your handheld to other devices. You can use preset
connection settings, modify the preset settings, or create your own connection settings from
scratch. The list of preset connections varies depending on the applications you’ve added to
your handheld.
For example, you can create a connection between the IR port of your handheld and a modem
so that you can dial in to your ISP or corporate network.
Earthlink.
Did You Know?
You cannot rename or
delete the preset
connection settings.
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Changing the preset connection settings
The following steps show you how to adjust the communication speed in the preset IR to
a PC/Handheld connection setting. You can similarly edit other connections or settings.
1
2
Open Connection Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Connection.
Continued
Open the Edit Connection dialog
box:
a. Select the PalmModem
connection.
b. Select Edit.
Continued
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Tip
Creating your own connection settings
If none of the preset connection settings are close to what you need, or if you’re already using
all the connections as they are, you can create a new connection.
To delete a connection
that you created, select
it on the Connection
Preferences screen,
and then select Delete.
1
2
Open Connection Preferences:
a. Go to the Home
b. Select Prefs
screen.
.
c. Select Connection.
From the Connection Preferences screen, select New.
Continued
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Enter the basic settings:
3
Name Enter a name for your connection. This name will appear on the
Connection Preferences screen so that you can select your connection later.
Connect to Select the type of device you want to connect to: PC or Modem.
Via Select the method you want to use to connect to the device you selected:
Cradle/Cable—the USB sync cable that came with your handheld; Infrared—the
IR port on your handheld.
NOTE
The Dialing and Volume settings won’t appear unless you select
Modem as the Connect to setting.
Dialing Select whether your modem uses TouchTone™ or Rotary dialing.
Volume Select the volume level for your modem’s speaker: Off, Low, Medium,
or High.
Continued
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4
Enter the details settings:
a. Select Details.
b. Select the Speed pick list and
select the appropriate speed.
c. Select the Flow Ctl pick list and
select whether the connection
uses flow control:
Automatic Your handheld determines when to use flow control.
On Flow control is always on.
Off Flow control is always off.
d. For a modem connection, enter the initialization string.
e. Select OK.
5
Select OK again, and then select
Done.
Done
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Tips & Tricks
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Your
Locating the input area and other controls on your handheld
www.palm.com/myZ22.
Handheld
Moving
Around
• Opening applications
Support
• Using menus
If you’re having problems
with customization or with
anything else on your
handheld, go to
Entering
Information
• Using Graffiti 2 writing to enter information
• Using shortcuts to quickly enter text phrases
www.palm.com/support.
Privacy
Keeping information private by locking your handheld with a password
Creating categories so you can organize your applications and information
Viewing the date and time in other cities
Categories
World Clock
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Maintaining Your Handheld
Your handheld is designed to be rugged and reliable and to provide you with
years of trouble-free service. Taking care of your handheld helps keep it working
Handheld do’s and don’ts
To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Handheld do’s
• Always store your handheld in the included pouch when not in use.
• Use only the stylus to tap the screen—no pens, pencils, paper clips, or other sharp objects.
• Use only the supplied AC charger to charge your handheld.
• Keep the battery charged.
• Keep the screen free of dust (or anything else that could make it dirty).
• For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth
moistened with a diluted window-cleaning solution.
• Be sure to get rid of any static electricity buildup before you connect your handheld to any cable
or accessory.
• Synchronize often to maintain a backup copy of your important information on your computer.
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Handheld don’ts
[ ! ]
IMPORTANT
Do not open your handheld for any reason. There are no user-serviceable parts
inside. Attempting to open your handheld voids the warranty on your handheld.
• Do not drop, bang, or otherwise cause a strong impact to your handheld.
• Do not carry your handheld in your back pocket; you might sit on it by mistake.
• Do not let your handheld get wet; don’t even leave it in a damp location.
• Do not expose your handheld to very hot or cold temperatures, including placing it near a
heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight.
• Do not carry or use your handheld at extremely high altitudes, unless you’re in an airplane.
Resetting your handheld
On rare occasions your handheld may not respond when you press a button or tap the screen. In
this case, you need to reset your handheld.
Doing a soft reset
A soft reset tells your handheld to stop what it’s doing and start over again. None of your
information will be lost. After a soft reset, a screen appears that lets you reset the date and time,
if needed.
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To do a soft reset, use the tip of the stylus to gently press the reset button on the back of your
handheld.
Reset button
If your handheld does not respond after a soft reset, you need to do a hard reset.
Doing a hard reset
Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your
information from your handheld.
[ ! ]
IMPORTANT
A hard reset deletes all records and entries stored on your handheld, including
the username that identifies the handheld. This is another reason why it's important to
synchronize often, so you have an up-to-date backup of your information available. Before you do
a hard reset, be sure to synchronize.
1
Press and hold the power button.
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2
While holding the power button, use the tip of the stylus (or a similar object
without a sharp tip) to gently press and release the reset button inside the hole
on the back of your handheld.
™
3
4
Wait for the Palm Powered logo to appear, and then release the power button.
When you see the message that warns you about erasing all of the info on your
handheld, do one of the following:
• Press Up on the 5-way navigator to finish the reset and show the touchscreen.
• Press any other button to do a soft reset.
Continued
5
When prompted, tap to align the screen, and then select the language you want
to use on your handheld. A screen appears showing the Palm logo and a
progress bar.
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6
When the Welcome screen
appears, the hard reset is
complete. Follow the instructions
to set up your handheld.
Done
Restoring your information after a hard reset
If you synchronized before doing a hard reset, you can now put that information back on your
handheld. However, you may need to re-enter some of your personal settings, as well as your
color-coded categories in Calendar.
WINDOWS ONLY
®
1
Open the Custom menu in the HotSync application:
a. Click the HotSync manager
your computer screen.
icon in the taskbar in the lower-right corner of
b. Click Custom.
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2
3
Select the correct username from the list at the top of the box.
Continued
Set the transfer options:
a. Select an application in the
Conduit list, and then click
Change.
b. Select Desktop overwrites
handheld.
NOTE
This change applies
only to the next synchronization.
c. Click OK.
4
5
Repeat step 3 for the other applications in the list that you want to restore, and
then click Done.
Synchronize your handheld with your computer.
Done
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My Handheld
Related topics
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
Click a link below to learn about these related topics:
Moving Info
Customizing
Creating a backup of your information
www.palm.com/myZ22.
Customizing your handheld again after doing a hard reset
Support
If you’re having problems
with resets or with anything
else on your handheld, go to
®
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Common Questions
Although we can’t anticipate all the questions you might have, this chapter
provides answers to some of the most commonly asked questions.
Setup
Nothing happens when I insert the CD.
WINDOWS ONLY
1. Click Start on your computer, and then select Run.
2. Click Browse and navigate to your CD-ROM drive.
3. Select Autorun, click Open, and then click OK.
I cannot install Palm® Desktop software.
WINDOWS ONLY
• Disable any virus-scanning software on your computer.
• Close any open applications.
• Make sure your computer has at least 170MB of disk space available.
• Delete all temporary files.
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• Run ScanDisk (or another disk verification tool) on your computer.
• Install the latest Windows software updates to your computer.
• If you are upgrading from an older Palm Powered™ device, remove any previous version(s) of
®
Palm Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click
Add or Remove Programs.
• Uninstall and then reinstall the current version of Palm Desktop software.
MAC ONLY
• Disable any virus-scanning software on your computer.
• Quit any open applications.
• Make sure your computer has at least 190MB of disk space available.
• Install the latest Mac software updates to your computer.
• If you are upgrading from an older Palm Powered device, remove any previous version(s) of
Palm Desktop software.
• Uninstall and then reinstall the current version of Palm Desktop software.
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Handheld
[ ! ]
IMPORTANT
Do not open your handheld; there are no serviceable parts inside. Opening your
handheld voids the warranty and is not recommended under any circumstances.
I want to see how much battery life I have left.
A battery icon
appears at the top of the Home screen. Check the icon periodically to see if
I’m not sure when I need to recharge my handheld.
We recommend that you recharge your handheld for at least half an hour every day. Ideally,
connect your handheld to a power source every night and recharge it while you sleep.
My battery is drained.
The memory on your handheld is designed to store your information even if the battery becomes
drained completely. When you recharge your handheld, all of your existing information should
appear.
My battery drains too quickly.
You can conserve battery life by doing any of the following:
• Adjust the screen brightness.
• Reduce the Auto-off setting.
• Use Keylock to prevent your handheld from turning on by accident.
• Respond to or cancel alerts promptly.
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Tip
When I connect my handheld to the AC charger, it does not charge.
After a soft reset, the
Preferences screen
appears with the Date &
Time option highlighted
so you can reset the date
and time if necessary.
• Confirm that your handheld is firmly connected to the AC charger.
• Confirm that your AC charger is plugged into an AC outlet that has power.
A lightning bolt over the battery icon indicates that your handheld is charging. If your battery is
completely drained, you’ll need to charge it for a few minutes before you can turn it on and see
the battery icon.
My handheld is not responding.
If this happens, first check that Keylock is not turned on.
If Keylock is off and your handheld is still not responding, you need to reset your handheld. A soft
reset tells your handheld to stop and start over again. This does not affect any of the information
or applications on your handheld.
If your handheld does not respond after a soft reset, you need to perform a hard reset.
If your handheld still does not respond after a reset, check your third-party applications for
incompatible applications.
I don’t see anything on my handheld’s screen.
• Press an application button to ensure that your handheld is turned on.
• If your handheld was exposed to cold, make sure it is at room temperature.
• Charge your handheld.
• Perform a soft reset. If your handheld still doesn’t turn on, perform a hard reset.
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My handheld keeps turning itself off.
Your handheld is designed to turn itself off after a period of inactivity. This period can be set at
30 seconds or at one, two, or three minutes. Check the Auto-off after setting on the Power
Preferences screen.
My handheld is not making any sounds.
It takes a little while for your handheld to reset when you press the reset button. During a soft
reset, you see a progress bar, then a screen with the Palm Powered™ logo. Resetting is complete
when the Date & Time Preferences screen appears.
The current date and time are incorrect.
The current date and time are tied to the Location setting. If you change the date and time without
changing the Location setting, the current date and time may appear incorrect.
Moving around
I can’t find the icon I want on the Home screen.
• Select the category pick list in the upper-right corner of the Home screen and select All. You may
need to scroll down a bit, but you should see an icon for each of the applications on your
handheld.
• Some of the applications that come with your handheld are not preinstalled. You need to install
these extra applications from the software installation CD.
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Entering information
My handheld doesn’t respond to taps correctly.
If your handheld is not responding to taps correctly, you need to align the screen.
When I tap Menu in the input area, nothing happens.
• Tap the upper-left corner of the screen to try to open the menus.
• Align the screen and try tapping Menu again.
• If nothing happens, you may be in an application or screen that does not use menus. Switch to
a different application and try tapping Menu. If it works in the second application, then the first
does not use menus.
• If tapping Menu does not work in the second application, try aligning the screen again.
I can’t get my handheld to recognize my handwriting.
For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2
writing. Use the Graffiti 2 help to learn how to write characters.
NOTE
Your handheld recognizes strokes entered with the stylus other than Graffiti 2 strokes
in the Note Pad application only.
• Make the Graffiti 2 character strokes in the Graffiti 2 input area, not on the display part of the
screen. If you want to write on the display part of the screen, turn full-screen writing on.
• Write Graffiti 2 strokes for lowercase letters in the left side, strokes for capital letters in the
middle, and strokes for numbers in the right side of the Graffiti 2 writing area.
• Make sure that Graffiti 2 writing is not in shift mode or in Punctuation Shift mode.
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The info I entered does not appear in an application.
• Check the Categories pick list in the upper-right corner of the Home screen. Select All to display
all the records for the application.
• Did you set private records to be hidden? Check Security Preferences to see that Private Records
is set to Show private records.
• Open the Options menu and select Preferences. Make sure Show Completed Tasks is selected.
I don’t know how to save the info I entered in an application.
Each time you complete an entry such as a contact, memo, or note, your handheld automatically
saves the information you entered. You don’t have to do anything special to save your info. To
protect your info and create a backup of your info, synchronize often to back up the info on your
handheld to your computer.
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Tip
Synchronizing
Need more help with
synchronizing your
handheld? Open
Palm Desktop software,
go to the Help menu, and
select HotSync Online
Troubleshooting Guide.
I can’t synchronize my handheld with my computer.
NOTE
You must install the software installation CD before you can synchronize.
• Make sure the USB sync cable is connected
securely.
• Make sure the date on your computer matches the
date on your handheld.
• Read the HotSync log for the user account for
which you are synchronizing.
WINDOWS ONLY
Click the HotSync manager
icon in the Windows
taskbar in the lower-right corner of your screen. Make
sure Local USB has a checkmark next to it. If not,
click it.
NOTE
If you don’t see the HotSync manager icon, click Start in the Windows taskbar, and then
select Programs. Go to the Palm program group and select HotSync manager.
MAC ONLY
• Make sure HotSync manager is enabled: Open the Palm folder and double-click the HotSync
manager icon. On the HotSync Controls tab, be sure Enabled is selected. If it is not, click it.
• Disconnect the USB sync cable from your computer, and then reconnect the cable and restart
your computer.
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[ ! ]
Before You Begin
Youmusthavecompleted
CD installation and
chosen Palm Desktop
software as your desktop
application for
When I synchronize, nothing happens on Palm Desktop software,
and my handheld times out.
• Perform a soft reset.
• Make sure that HotSync manager is running on your computer.
• Make a copy of the folder containing your information. This folder is named with either your full
username or a shortened version of the name. Uninstall and then reinstall Palm Desktop
software.
synchronization in order
to switch to Outlook. Note
that you can choose
Outlook as your
Turn on your handheld, and go to the Home
screen. Select HotSync
, and then select Local.
for Contacts, Calendar,
Tasks, and Memos during
CD installation.
I want to change from synchronizing my handheld with Palm Desktop
software to synchronizing with Outlook.
WINDOWS ONLY
During CD installation, you chose a desktop software application to synchronize with your
handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook
already contains all of your contacts, appointments, tasks, and notes, you can change your
synchronization method so that your handheld synchronizes with Outlook instead. You can also
change from Outlook to Palm Desktop software.
NOTE
If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and
Memos is synchronized with info in the corresponding application in Outlook. (Memos is called
Notes in Outlook.) Other info, such as notes, is synchronized with info in Palm Desktop software.
1. Insert the CD into your computer.
2. Select Change your synchronization method.
3. Follow the onscreen instructions for the desktop software you want to use.
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I can’t synchronize my handheld with Microsoft Outlook.
WINDOWS ONLY
NOTE
If you choose to synchronize your handheld with Outlook, information from Contacts,
Calendar, Tasks, and Memos is synchronized with info in the corresponding application in Outlook.
(Memos is called Notes in Outlook.) Other information, such as notes, is synchronized with info in
Palm Desktop software.
• Click the HotSync manager icon
and select Custom. Check the following:
• Make sure that you have the correct username selected from the drop-down list.
• Make sure that the applications you want are set to synchronize the files. If not, select each
application, click Change, and then choose Synchronize the files.
• Make sure that the correct application name is selected. For example, the older version of
Calendar was called Date Book. If you have upgraded from an older handheld, make sure that
Calendar is set to Synchronize the files, and Date Book is set to Do Nothing.
• If you synchronize your handheld with more than one computer, click Settings and select
Enable synchronization to multiple PCs for each application you want to synchronize. This
helps avoid duplicating the same information on a single computer.
NOTE
Check the Set as default box to use this setting each time you synchronize. Otherwise, it
applies during the next synchronization only.
• Be sure that the application you want is installed. Reinstall HotSync manager and make sure that
the application is selected.
• Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook.
Some of my applications do not synchronize.
If you have synchronized successfully but you can’t find the information from your handheld on
your computer, check to see that you have the correct username selected for viewing information.
NOTE
If you upgraded from a previous handheld, go to www.palm.com/support, select your
®
country, select the Palm Z22 handheld from the main page, and click the Upgrade link.
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WINDOWS ONLY
Click the HotSync manager icon
in the lower-right corner of your screen, and then select
Custom. Check that the application is set to synchronize the files. If it is not, select the application,
click Change, and then select Synchronize the files. Check the Set as default box to use this setting
each time you synchronize. Otherwise, it applies during the next synchronization only.
MAC ONLY
Double-click the HotSync manager icon
in the Palm folder. From the HotSync menu, select
Conduit Settings. Select your username from the User pop-up menu, and be sure that the
application is set to synchronize.
I can’t open HotSync manager.
On a Windows computer, uninstall Palm Desktop software from your computer, and then reinstall
the software from the software installation CD.
On a Mac computer, just reinstall Palm Desktop software.
When I synchronize, I receive the 8009 error message: An application
has failed to respond to a HotSync notification.
WINDOWS ONLY
The 8009 error indicates that the Windows registry is corrupt. You need to rebuild the HotSync
manager registry entries. For information on rebuilding the registry entries, go to
www.palm.com/support and search the Palm Knowledge Library for “error 8009.”
My files didn’t install during synchronization.
If files do not install after you synchronize, the file type was not recognized. On your handheld,
open the application associated with those files. Then synchronize again. If the files remain in the
Quick Install list on your computer (Windows only), they are not associated with an application on
your handheld and cannot be installed.
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I can’t add more files to the Quick Install list.
Make sure the dialog box that confirms where the files will be installed is closed. You cannot add
more files to the list when the confirmation dialog box is open.
When I add a zipped file (ZIP) to Quick Install, some of the files don’t
appear in the Quick Install list.
Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to
Quick Install.
I want to synchronize my computer with more than one handheld.
If the computer running Palm Desktop software synchronizes with more than one handheld, each
handheld should have a unique name. Synchronizing more than one handheld with the same
username causes unpredictable results and, potentially, loss of your personal information. Assign
a username to your handheld the first time you synchronize.
If you are synchronizing with Outlook, make sure the right profile is selected for the applications
you want to synchronize in HotSync manager. In Palm Desktop software, click HotSync, and then
select Custom.
Calendar
I selected the Today button, but it does not show the correct date.
Make sure the Set Date box on the Date & Time Preferences screen displays the current date.
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I created an event, but it doesn’t appear in Week View.
• If scroll arrows appear on the right of your screen, scroll down to see if the event appears farther
down the screen.
• If you have two or more events with the same start time, the events appear as multiple bars
starting at the same time in Week View. To see the overlapping events, select the individual bars,
or select Day View. For more information, see Finding events that overlap.
• If you marked the event as private, check Security Preferences to see that Private Records is set
to Show private records.
Time zones don’t appear on my Palm Desktop software.
Palm Desktop software does not recognize time zones. Only Outlook recognizes times zones.
I set the global time zone preference, but only some of my events are
responding to my time zone change.
Only new events created after the preference is set are affected. The events you created earlier
without time zones do not have the time zone set. You can edit the earlier events to include a time
zone.
I created my event with a time zone, but only that event is responding
to my time zone change.
When you create an event with a time zone setting, only that event is affected. To have all events
automatically include a time zone setting, set the New events include time zones preference.
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Memos
I’m having problems listing memos the way I want to see them.
If you cannot manually arrange the order of memos on the list screen, open the Options menu and
select Preferences. Make sure that Sort by is set to Manual.
If you choose to view your memos alphabetically on Palm Desktop software and then synchronize,
the memos on your handheld still appear in the order defined in the Preferences setting. In other
words, the sort settings you use with Palm Desktop software are not transferred to your handheld.
Note Pad
I’m having problems listing notes the way I want to see them.
If you cannot manually arrange the order of notes on the list screen, select Preferences from the
Options menu and make sure that Sort by is set to Manual.
If you choose to view your notes alphabetically on Palm Desktop software and then synchronize,
the notes on your handheld still appear in the order defined in the Preferences setting. In other
words, the sort settings you use with Palm Desktop software are not transferred to your handheld.
Photos
I am having trouble copying photos to my handheld.
For complete information on copying photos and using the Photos application, double-click the
Photos icon on your computer desktop, click Help from the menu bar, and then select User Guide
(Windows only).
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Tasks
The info I entered does not appear in an application.
• Open the Options menu and select Preferences. If Show Completed Tasks is selected, deselect it
to display the missing tasks.
• If you marked the task as private, check Security Preferences to see that Private Records is set to
Show private records.
Privacy
I’ve made records private, but I can’t remember my password to
display them.
First, use the password hint to try to remember the password. If this doesn’t help or if you do not
have a password hint, you can use Security Preferences to delete the password, but your handheld
deletes all entries marked as private. However, if you synchronize before you delete the password,
the synchronization process backs up all entries, whether or not they are marked private. Then you
can follow these steps to restore your private entries:
1. In Security Preferences, tap in the password box and enter a guess at the password.
2. In the dialog box that appears, select Lost Password.
3. Select Delete Password to remove the password and delete all private records.
4. Synchronize your handheld with your computer again.
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I forgot the password, and my handheld is locked.
First, use the password hint to try to remember the password. If this doesn’t help or if you do not
have a password hint, you must perform a hard reset to continue using your handheld. Performing
a hard reset deletes all of the information on your handheld. To protect your info and create a
backup of your info, synchronize to back up the contents of your handheld to your computer often.
Beaming
NOTE
Depending on the receiving handheld model, not all information may be sent correctly.
• If you are beaming to another Palm Powered™ device, confirm that your handheld and the other
handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path
between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR
port may be different.
• Move your handheld closer to the receiving device.
• Make sure the receiving device has beam receive enabled.
• Perform a soft reset on both your handheld and the receiving device.
• Avoid beaming in bright sunlight or fluorescent light. These produce infrared noise that can
make beaming go slower or, in some cases, prevent it from working at all.
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When someone beams information to my handheld, it doesn‘t receive
the info.
• If you are receiving info from another Palm Powered device, confirm that your handheld and the
other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that
the path between the two handhelds is clear of obstacles. Beaming distances to other devices
with an IR port may be different.
• Move your handheld closer to the sending device.
• Perform a soft reset on both your handheld and the beaming device.
When someone beams information to my handheld, I get a message
telling me it is out of memory.
• Your handheld requires at least twice the amount of memory available as the info you are
receiving. For example, if you are receiving a 30KB application, you must have at least
60KB free.
• Purge old Calendar events and delete unused or unnecessary applications.
Problems with incompatible applications
Palm, Inc. works with developers of third-party add-on applications to ensure the compatibility
of these applications with your handheld. Some third-party applications, however, may not have
been upgraded to be compatible with your handheld.
Possible symptoms of incompatible applications include:
• Fatal errors needing resets
• Nonresponsive handheld requiring a reset
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• Slow performance
• Abnormal screen display or uneven sound quality
• Problems opening an application
• Problems synchronizing
application and then operating your handheld.
removing the application solves your problem, contact the application developer for a solution.
Also, go to www.palm.com/us/support/contact/incompatible_apps.html to provide feedback to
Palm on the application.
Finding a third-party application that is causing a problem
If you have multiple third-party applications installed on your handheld or have upgraded from an
earlier model of a Palm Powered device, perform the following procedure to remove all third-party
applications from your handheld. Once you have removed all of the third-party applications, you
can install one application at a time to determine which application is causing the problem.
The following procedures erase all information from your handheld. Before removing the
applications, synchronize to back up the contents of your handheld to your computer.
1. On a Windows computer, open the Palm folder on your computer, and then open the user
folder for your handheld. User folder names are often abbreviated as last name, first initial. On
a Mac computer, locate the folder Home/Documents/Palm/Users/<handheld name>/Backups.
2. Select and drag the Backup folder to the desktop. Make sure you see the Backup folder on the
desktop.
3. On a Windows computer, close the Palm folder.
4. Perform a hard reset, and then synchronize your handheld with your computer to restore info to
your handheld.
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5. Operate your handheld and try to replicate problem operations.
6. Do one of the following:
• If your handheld still has problems, review this Common Questions section for solutions to
the problem. Fix the problem before reinstalling the third-party applications.
• If your handheld no longer has problems, install the third-party applications one application
at a time using the following procedure:
a. Open the Backup folder you moved to the desktop in step 2.
PRC file listed. On a Mac computer, the HotSync manager window opens with the PRC
file listed.
NOTE
Alternatively, on a Mac computer, you can drag the PRC file to the Send To
Handheld droplet instead of double-clicking it.
c. Click Done.
d. Synchronize your handheld with your computer.
e. Operate your handheld and try to replicate problem operations.
f. Do one of the following:
• If installing the application re-creates your problem, remove the application and
contact the application developer for a solution. Continue to reinstall your applications
one application at a time to make sure another application is not creating a problem.
• If installing the application does not cause a problem, go to step a and reinstall another
application.
g. Go to www.palm.com/us/support/contact/incompatible_apps.html to provide feedback
to Palm on the application.
NOTE
Some applications use more than one PRC file. You should continue to check
each PRC file even if you identify one associated with an application that is causing a
problem on your handheld, since that application may use other PRC files.
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Getting Help
This guide is meant to tell you everything you need to know to set up, customize,
and use your handheld. However, you may occasionally run into an issue that is
not addressed in this guide. Here are some resources to help you if that happens.
Self-help resources
If you run into a problem with your handheld, be sure to check these resources first:
• Answers to common questions about your handheld and its features
®
• The Palm Desktop online Help
• The Palm Desktop Software for the Macintosh User’s Guide located in the Documentation folder
on your installation CD
®
• The Palm Knowledge Library, accessible at www.palm.com/support
®
• The most recent Palm Z22 handheld HelpNotes on your regional website
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Technical support
If, after reviewing the self-help resources, you cannot solve your problem, go to www.palm.com/
support or send an email to your regional Technical Support office.
Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
When you do contact Technical Support, please provide the following information:
• The name and version of the desktop operating system you are using
• The actual error message or state you are experiencing
• The steps you take to reproduce the problem
• The version of handheld software you are using and available memory
To find version and memory information, follow these steps:
1. Go to the Home
screen.
2. Open the menus.
3. Select Info from the App menu.
4. Select Version for version info, and Size for memory info.
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Product Regulatory Information
FCC Statement
This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
The use of shielded I/O cables is required when connecting this equipment to any and all optional peripheral
or host devices. Failure to do so may violate FCC rules.
[ ! ]
IMPORTANT
Changes or modifications not covered in this manual must be approved in
writing by the manufacturer’s Regulatory Engineering Department. Changes or modifications
made without written approval may void the user’s authority to operate this equipment.
Responsible Party:
Palm, Inc.
950 W. Maude Ave.
Palm
Z22
Sunnyvale, California 94085-2801
United States of America
(408) 617-7000
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Canadian ICES-003 Statement
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment
Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur
du Canada.
CE Compliance Statement
This product was tested by Palm, Inc. and found to comply with all the requirements of the EMC Directive
89/336/EEC as amended.
Battery Warning
Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing
hazardous chemicals. Discard used batteries according to the manufacturer’s instructions and in accordance
with your local regulations.
Varning
Eksplosionsfara vid felaktigt batteribyte. Använd samma batterityp eller en ekvivalent typ som
rekommenderas av apparattillverkaren. Kassera använt batteri enligt fabrikantens instruktion.
Advarsel!
Lithiumbatteri—Eksplosionsfare ved fejlagtig håndtering. Udskiftning må kun ske med batteri af samme
fabrikat og type. Levér det brugte batteri tilbage tilleverandøren.
Varoitus
Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan
tyyppiin. Hävitä käytetty paristo valmistajan ohjeiden mukaisesti.
Advarsel
Eksplosjonsfare ved feilaktig skifte av batteri. Benytt samme batteritype eller en tilsvarende type anbefait
av apparatfabrikanten. Brukte batterier kasseres i henhold til fabrikantens instruksjoner.
Waarschuwing!
Bij dit produkt zijn batterijen geleverd. Wanneer deze leeg zijn, moet u ze niet weggooien maar inleveren
als KCA.
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Uwaga
Intrinsic Safety Warning
Warning – Explosion Hazard
• Substitution of components may impair suitability for Class I, Division 2;
• When in hazardous location, turn off power before replacing or wiring modules, and,
• Do not disconnect equipment unless power has been switched off or the area is known to be non-
hazardous.
®
Static Electricity, ESD, and Your Palm Handheld
Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you
should take steps to avoid such an occurrence.
Description of ESD
Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material.
To most people, static electricity and ESD are nothing more than annoyances. For example, after walking over
a carpet while scuffing your feet, building up electrons on your body, you may get a shock—the discharge
event—when you touch a metal doorknob. This little shock discharges the built-up static electricity.
ESD-susceptible equipment
Even a small amount of ESD can harm circuitry, so when working with electronic devices, take measures to
®
help protect your electronic devices, including your Palm handheld, from ESD harm. While Palm has built
protections against ESD into its products, ESD unfortunately exists and, unless neutralized, could build up to
levels that could harm your equipment. Any electronic device that contains an external entry point for
plugging in anything from cables to docking stations is susceptible to entry of ESD. Devices that you carry
with you, such as your handheld, build up ESD in a unique way because the static electricity that may have
built up on your body is automatically passed to the device. Then, when the device is connected to another
device such as a docking station, a discharge event can occur.
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Precautions against ESD
Make sure to discharge any built-up static electricity from yourself and your electronic devices before
touching an electronic device or connecting one device to another. The recommendation from Palm is that
you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle,
or connecting it to any other device. You can do this in many ways, including the following:
• Ground yourself when you’re holding your mobile device by simultaneously touching a metal surface that
is at earth ground. For example, if your computer has a metal case and is plugged into a standard three-
prong grounded outlet, touching the case should discharge the ESD on your body.
• Increase the relative humidity of your environment.
• Install ESD-specific prevention items, such as grounding mats.
Conditions that enhance ESD occurrences
Conditions that can contribute to the buildup of static electricity in the environment include the following:
• Low relative humidity.
• Material type. (The type of material gathering the charge. For example, synthetics are more prone to static
buildup than natural fibers like cotton.)
• The rapidity with which you touch, connect, or disconnect electronic devices.
While you should always take appropriate precautions to discharge static electricity, if you are in an
environment where you notice ESD events, you may want to take extra precautions to protect your electronic
equipment against ESD.
®
Palm Z22 Handheld
311
INDEX
untimed events 113, 118
user profiles 12, 13
alarms
See also alerts; reminders
* (asterisk) characters 64
. (period) character 42, 262
adjusting volume 243, 268
attaching to notes 179
changing 128
Addit software 27
changing sounds for 179
entering preferences for 143, 144, 156
responding to world clock 243
selecting sounds for 127, 144, 166, 243
setting 127, 156, 180, 242
specifying duration of 144
turning off 243
NUMERICS
12-hour formats 260
address fields 68
addresses 21, 65
24-hour formats 259, 260
5-way navigator 20, 23, 32–35
scrolling application categories 31
Adjust Display dialog box 22
adjusting
albums
alarm volume 243, 268
brightness 22, 249
modem volume 277
creating 151
selecting 152
alerts
A
abbreviations 265
AC charger 280, 289, 290
accessing information 32
accessories 17, 23, 153
accounts
actions (pen stroke) 254
adding
speaker volume 268
Adobe Acrobat Reader xiii
Agenda View
See also alarms; reminders
low batteries and 5
aligning the screen 267
All category 226
alphabet (Graffiti 2 writing) 45
alphabetic keyboard 23
alternate stroke shapes 264
anniversaries 113, 115
customizing Tasks lists and 165
described 133
opening 133, 234
setting display options for 139, 140
alarm clock 127, 156, 233, 242
See also alarms; clock
alarm icons 135
Alarm Preferences command 243
Alarm Preset settings 144
Alarm Sound pick list 179, 268
alarm tones 127, 144, 166, 179, 243
annual events 115
annual tasks 158, 160
additional software 103
applications 79
contacts 57, 64, 67
application buttons See quick buttons
application buttons, location of 19
application controls 23–24, 30
application groups 228, 231
application icons 247, 291
application screens 24
daily events 111
expense items 193, 195, 196
multiday events 118
owner information 269
passwords 213, 214, 220
reminders 66, 176
application title 36
applications
See also specific built-in application
®
Palm Z22 Handheld
312
upgrading 105
backing up information See synchronizing
basics 6, 287
battery
assigning to buttons 253
beaming 189–190
appointments
cautions for 309
categorizing 225, 230
adding to calendar 111
color-coding 123
combining tasks with 110
continuous 118
displaying 136, 137, 138
entering from Outlook 10, 295
removing from calendar 130
repeating 115
saving 112
scheduling 111–112
setting alarms for 242
sharing 21
charging 4, 271, 280, 290
checking 289
conserving power for 5, 270, 272, 289
extending life of 246, 289
overview 5
copying 93
deleting 106
displaying 231, 247
displaying information about 17, 105
downloading 93
finding information in 23, 38
importing information from 100
incompatible 303
recharging 4, 5, 271, 289
battery gauge 289
Beam Category command 188
Beam command 186, 189
Beam dialog box 186, 188, 190
Beam icon 37
Beam Receive pick list 271
beaming 21, 186–190, 271, 302, 303
Birthday icon 135
birthdays 66, 111
blank screen 290
blinking cursor 55
blocking private entries 212
bold fonts 250
viewing duration of 141
viewing unscheduled time slots for 140
archive folders 102
organizing 39, 225
related topics for 39
archived items 102, 130, 164
asterisk (*) characters 64
auto-off delay 271, 291
bottom arrow controls 23
brightness 22, 249
budgets 193
built-in applications 25, 106
Business Card command 187
business cards 70, 187
business expenses 194
See also Expense application
buttons
setting preferences for 252, 255
setting primary location for 235
setting secondary locations for 238
soft resets and 290
specifying connections for 273
switching between 10, 31, 295
synchronizing 86, 296
B
back panel controls 21
backgrounds
adding photos as 140, 248
customizing 140, 248
selecting color of 178, 252
activating 35, 263
assigning to applications 253
calculator 205
transferring to handheld 28
®
Palm Z22 Handheld
313
navigator 32
finding overlapping events on 139
reserving dates 113
capitalization 43, 51, 170
categories
opening applications from 31
restoring defaults for 253
selecting dialog box 34
tapping command 24
adding 225
beaming 188
benefits of 224
changing 128
color-coding 123, 124
deleting 227
displaying 231, 247
placing information in different 229
related topics for 232
renaming 226
scrolling through 137, 138
setting repeat intervals for 116, 117, 118
Calendar application
Buttons Preferences screen 253
applying color-coding options 123
checking schedules in 135, 137, 138
defining repeating events 115, 116
deleting categories 227
displaying categories in 231
entering event locations from 119
related topics for 146
C
Calculator application 26
benefits of 204
selecting 188
buttons described 205
categorizing with Expense 225
copying and pasting from 206
displaying calculation history 206
categorizing
applications 225, 230
contacts 74, 225, 229
events 112, 188, 225
expenses 194, 200, 201, 225
information 224, 228
memos 225
troubleshooting 208
notes 177
calculators 26
selecting dates on 155
setting alarms from 144, 243
setting display options 139, 140–144
transferring information to 57
troubleshooting 146, 298
tasks 155, 161, 166
See also Calculator application
calendar
Category command 230
Category dialog box 230
category lists See Category pick list
category marker 134, 141
Category pick list
displaying events on 126
opening 141
placing entries on 229
removing calendar events from 227
cautions 281, 289
See also Calendar application
adding appointments to 111
changing events on 128
changing repeat intervals for 128
color-coding appointments 112, 123
customizing 139, 140, 260
deleting events 130
Calendar icon 25
calendar views 135, 137, 138
calibration 267
displaying appointments for 133, 136,
137, 138
displaying conflicting events in 141
canceled actions 35
canceled appointments 130
canceled tasks 163
Change Repeat dialog box 116, 159
Change your synchronization option 10, 295
®
Palm Z22 Handheld
314
alarms 128
clear entry button (Calculator) 205
clearing
customizing connections for 277
managing schedules from 145
overwriting information on 88, 90
preinstalled software for 25
removing Palm Desktop software 107
synchronization options for 83, 85
synchronizing with 81, 298
system requirements 2–3
troubleshooting synchronization
problems 294
calendar events 128
category names 226
date and time settings 236
Graffiti 2 shortcut strokes 266
information 59
passwords 215
Note Pad screens 177
clock 127, 242, 255, 257
See also World Clock
displaying 22
pen widths 177
preset connections 274
preset formats 259
privacy settings 128
repeating events 129
screen colors 252
text colors 140
See also World Clock
Clock icon 22
Color Theme Preferences screen 252
color-coding 112, 123, 126
colors
updating information from 88, 90
computers See also Mac information;
Windows information
conduit 80
Conduit Settings command 14
conference calls 119
Confirm note delete check box 182
confirmation messages 182
conflicting events 141
conformity declaration 309
Connect to setting 277
applying to events 112, 123, 126
applying to notes 178
changing screen 252
World Clock 244
command gestures (Graffiti 2) 50
command mode 37
See also data entry
connecting
to AC charger 271, 289
character searches 38
characters
command strokes (Graffiti 2) 37, 50
to computers 8
to other devices 273
to power sources 290
not recognized 42
writing area for Graffiti 2 42
writing uppercase 42
charging the battery 4, 271, 280, 290
chat rooms xv
commands 35, 36, 37
Connection Preferences screen 274, 276
connections
See also menus
company phone lists and memos 11
completed tasks 162, 163, 164, 166
components (device) 2
Compress Day View check box 140
computers
See also connecting
creating 276, 277
deleting 276
check boxes 24
checking space on device 105
checking the battery 289
Choose Date command 155
city preferences 256
precautions for 280, 311
preset settings for 273–275
setting flow control for 278
conserving power 5, 270, 272, 289
connecting to 8
®
Palm Z22 Handheld
315
memos 170
multiday events 118
notes 177
owner information 269
passwords 213, 214, 220
photo albums 151
selecting field types for 68
setting display options for 75
transferring information from 57
troubleshooting 77
Contacts icon 25
See also Contacts application
adding 57, 64, 67
archiving 73
categorizing 74, 225, 229
copying information for 65, 67, 71
customizing details for 74
deleting 73
displaying information for 69, 74
duplicating information for 67, 71
entering from Outlook 10, 295
entering in memos 170
entering notes for 67
keeping private 74, 210, 211
locating 72
managing 63
selecting 34
reminders 66, 176
repeating events 115, 116
repeating tasks 157, 159
shortcut strokes 265
tasks 155, 157, 159
Contacts list 74
continuous events See repeating events
contrast (screen) 22
controls
unscheduled events 114
untimed events 113, 118
user profiles 12, 13
currency 194, 195, 197
Currency pick list 195
currency symbols 195, 196, 197, 201
current date and time
See also calendar; clock
checking 234
activating 263
application 23–24, 30
handheld 19
Copy command 60
Copy icon 37
copying
Contacts application
calculations 206
contacts 65, 67, 71
information 60
displaying 22
entering 53, 255, 258
cursor 55, 59
Custom Currencies dialog box 197
customer support xv, 17, 307
customizing
adding contact information 64–66
benefits of 63
copying and pasting 60
country information 260
Cradle/Cable setting 277
creating business cards 70
displaying additional fields for 67
duplicating information 71
importing information for 77, 100
marking entries as private 211
opening 25, 64, 67, 68, 69, 70, 71, 72, 73,
74
backgrounds 140, 248
calendar 139, 140
contact information 69, 74
currency symbols 197
data entry 261
appointments 111
business cards 70
categories 225
company-specific information 11
connections 276, 277
contacts 57, 64, 67
daily events 111
expense lists 201
Graffiti 2 writing 264
handheld 11, 27, 246
preset formats 260
related topics for 77
®
Palm Z22 Handheld
316
Cut command 61
Cut icon 37
cycling through calendar views 133
Delete icon 37
118, 128
setting sequence 260
sorting by 181
Delete Item command 199
Delete Memo command 173
Delete Memo dialog box 173
Delete Note command 182
Delete Task command 163
Delete Task dialog box 163
deleting
viewing specific 137
D
daily events 115
daily schedules 135, 136, 139
daily tasks 158, 160
Day View
applications 106
appointments 130
categories 227
connections 273, 276
contacts 73
scheduling appointments on 111
scheduling events for 113
selecting 135
See also information
defined 55
input areas for 42
methods for 40, 41, 261
databases 100
Date & Time Preferences screen 255, 257
dates
setting display options for 126, 139, 141
setting timeframes for 143
Day View icon 111
deadlines 113
decimal separators 260
default settings
desktop software 7
events 130–132, 227
expense items 199, 200
files from device 102
Graffiti 2 shortcut strokes 266
information 61, 102, 220
locations 241
memos 173
notes 182
passwords 218
private entries 218
checking 234
displaying due 166
tasks 163–164
displaying in World Clock 244
flagging series of 118
incorrect 291
restoring 253
selecting 84
Default View pick list 140
delays 221, 271
description fields 111, 112
deselecting options 24
Desktop overwrites handheld option 88
desktop software
recording completion 166
reserving in calendar 113
resetting 255, 257
scheduling reminders for 66
selecting on calendar 111, 155
setting alarms for specific 127, 157, 180
after reset 291
Delete command 106
Delete Contact dialog box 73
Delete dialog box 106
Delete Event command 130
Delete Event dialog box 130
See also Palm Desktop software
downloading 17
overwriting information in 88, 90
removing old 7
updating device from 88, 90
desktop software, installing 25
®
Palm Z22 Handheld
317
devices 273
schedules 133, 135, 137, 138
information 40, 41, 55–99, 261
owner information 269
entering information 21
entries See information
entry fields 23, 24
eraser 177
eReader 26
error messages 297
dial-in connections 273
dialing in to networks 273
dialing preferences 277
documentation xiii
down arrow controls 23
downloading
See also specific
dial-up connections 277
disabling options 24
disconnecting USB sync cable 294
disk space requirements 3
Display Options command 140, 247
Display Options dialog box
calendar 140
additional software 17
applications 93
errors xiv
ESD (electrostatic discharge) 310–311
Essential Software folder 104
Essential Software option 27
events
See also appointments; Calendar
application
Event Details dialog box 128
events
drained batteries 289
drawing freehand 176
drop-down lists See lists
due dates 155, 156, 160, 166
Duplicate Contact command 71
duplicating contact information 67, 71
duration 112
clock 244
adding to calendar 111
adjusting for location 255
archiving 130, 131, 132
beaming 188
categorizing 112, 188, 225
changing descriptions 128
changing time zones for 121
changing untimed 114
color-coding 112, 123, 126
conflicting 141
contact information and 66
creating multiday 118
creating untimed 113, 118
defined 111
defining repeating 115, 116
deleting 130–132, 227
displaying 126, 142, 143
entering notes for 119, 120
E
eBooks 26
displaying
227
Edit Connection dialog box 274
Edit List dialog box 239, 241
Edit menu 60, 61
editing 59, 171, 177, 181
See also changing
electrostatic discharge 310–311
emergency information 225
empty screen 290
applications 231
calculators 26
Category pick list 141, 142
current date and time 238
expense reports 26
expenses 201
hidden or masked entries 213
information 19, 231
memos 171
notes 181
enabling buttons and controls 263
entering
current date and time 53, 255, 258
®
Palm Z22 Handheld
318
external devices 273
freehand drawing 176
freeing up space 102, 106, 132
frequently asked questions (FAQs) 287
front panel controls 19
viewing specific time for 142
Excel spreadsheets
sending information to 194
exclamation point (!) in Tasks list 166
expense records See Expense application
Expense application 26
frozen screen 21, 281, 290
full-screen pen stroke 254
full-screen writing 42, 262
F
FAQs 287
FCC Statement 308
files
G
Game Sound pick list 268
games 228, 268
installation prerequisites for 105
installing on Windows computers 92
removing 102
gestures (Graffiti 2 writing) 50
getting started xiii, xiv, 6
Go To Date dialog box 111, 113
Graffiti 2 command strokes 37, 50
Graffiti 2 Preferences screen 264
Graffiti 2 strokes 42
restoring archived 102
transferring to device 100
archiving information in 199
benefits of 192
Graffiti 2 writing
caution for 42
changing information 193
Find icon 23, 38
Find More button 38
finding
changing strokes for 266
choosing input area for 261
command shortcuts and 50
copying and pasting with 60
creating tasks with 155
deleting information with 61
deleting shortcuts 266
entering information with 41, 43–52
entering shortcut strokes 53–54, 265
getting help with 49
getting help with 202
opening 170, 171, 172, 173, 193, 202
related topics for 203
contacts 72
information 23, 38
overlapping events 139
Flow Ctl pick list 278
folders 295
saving information in 194
transferring information to 57
troubleshooting 203
Font command 250
font styles 250
fonts 249–250
guidelines for 44
input area for 42, 43
overview 41
Expense icon 26
expense lists 201
Expense Preferences dialog box 193, 196
forgetting passwords 218
Formats Preferences screen 259
formats, information-specific 259
setting alternate stroke shapes for 264
setting preferences for 262–263
troubleshooting problems with 292
®
Palm Z22 Handheld
319
hard resets 220, 282, 284, 290
Help menu 294
application 247, 253
command toolbar 37
input area 22
H
handheld
checking space on 105
connecting to other devices 273
connecting to PCs 8
controls described 19
customizing 27
hiding
missing 291
currency symbols 201
private entries 210, 212
highlighting menu commands 35
hints 24, 218
ICS files 100
importing
contacts 77
information 12
incompatible applications 303
incorrect characters 42
incorrect dates and time 291
Info command 105
Info dialog box 105
information
See also help
Holiday Files folder 145
holidays 113, 115, 117
Home icon 22
ESD and 310
freeing space on 102, 106
getting help with 306
locking 220–222, 269
Home screen 22
accessing 32
opening applications 31
adding contact 72, 77
adding owner 269
backing up 79
beaming application-specific 186
categorizing 224, 228
caution for overwriting 88, 90
copying and pasting 60
deleting 61
losing 272
recharging 4, 5, 271, 289
HotSync manager
See also synchronizing
installing 81
resetting 220, 281, 290
restoring information on 284
setting power preferences for 270–271
setting up 1, 6, 7
timing out 295
turning itself off 291
displaying 19
editing 59
entering 21, 40, 41, 55–99, 261
hard resets and 220, 282, 284
importing 100
installing company-specific 11
losing xiv, 35
managing 28
owner 272
providing emergency 225
restoring 284
sharing 21, 65, 185
turning off 84
HotSync manager icon 81, 294
HotSync menu 94
HotSync Online Troubleshooting Guide 294
HotSync technology 28, 81
how-to information xiv
turning on and off 6, 19, 272
upgrading 4, 7
viewing applications on 19
viewing information on 19
handwriting 177, 292
I
See also Graffiti 2 writing
icons
®
Palm Z22 Handheld
320
infrared port See IR port
Infrared setting 277
opening alternative 56
Location field 119
Location pick list 239, 256
location pick list 239
location settings (World Clock) 235, 238, 240
locations, deleting 241
location-specific preferences 255–260
Lock Device dialog box 221
lock icons 189
lock options 221
locking device 269
locking handheld 220–222
locking handheld buttons 272
Look Up line (Contacts) 72
losing
opening built-in 23
Keylock 19, 272
Keylock Preferences screen 272
keys (onscreen keyboard) 56
initialization strings (modems) 278
input area 19
for Graffiti 2 characters 42, 261
icons 22
installation prerequisites 105
installing
L
large fonts 250
left arrow controls 23
letter keyboard icon 22, 23
lightning bolt icon 290
line selection 59
additional software 103
applications 25, 79
HotSync manager 81
Palm Desktop software 3, 7
related topics for 17
links (documentation) xiv
list screens 34
lists
handheld 269
information xiv, 35
passwords 218, 220
IR port
customizing expense 201
displaying contacts in 74
displaying pick 24
losing handheld 272
losing information 79
low batteries 5, 289
lowercase letters 44, 263
M
See also beaming
moving between items in 34
opening category 141
ordering memos in 172
rearranging items in 172
loading user profiles 15, 16
locating
Mac information
location of 21
creating contacts 76
creating notes 183
creating user profiles 13
described xiv
device system requirements 3
displaying tasks 167
entering information 98
installing device software 7, 93–95, 104
installing extra software from CD 27
opening calendars 145
synchronizing device 85, 89
setting up connections for 277
IR to a PC/Handheld connection 274
K
key terms xv
keyboard icons 23
keyboards
contacts 72
controls 39
information 23, 38
overlapping events 139
connecting to portable 171
®
Palm Z22 Handheld
321
troubleshooting problems 288
opening 25
Month View icon 138
month, setting 236, 258
monthly events 115
Mac OS X systems 93
overview 169
monthly schedules 138
monthly tasks 158, 160
moving around dialog boxes 34
moving the slider 23
moving through documentation xiii
MPA files 100
magnifying glass (Adobe Reader) xiii
maintenance information 280
Make Default check box 91
Manual synchronization option 84
manually locking device 220, 222
marking information as private 211
masking private entries 210, 212, 213
math calculators 26
reordering memos lists 172
selecting memos 171
troubleshooting 175, 300
Memos icon 25
multiday events 118
multiline descriptions 111
multimedia applications See Photos
application
Memos list 170, 171, 172
menu bar 36
memory
freeing 106
menu shortcuts 37
menus 22, 35, 36
N
memos
names See usernames; contacts
naming
removing confirmation 182
Microsoft Internet Explorer 2
Microsoft Windows systems See Windows
information
Mini USB connector 21
missing applications 26, 291
missing icons 291
connections 277
user profiles 12, 13
naming photo albums 151
navigating through documentation xiii
navigational controls 23
navigator 20, 23, 32–35
negative numbers 205
networks, dialing in to 273
New events use time zones setting 121
new lines 170
backing up 28
creating 170
deleting 173
displaying 171
editing 171, 172
keeping private 210, 211
organizing 172, 225
Mobile DB software 27
mobile devices 68, 74
modems
New Profile screen 12, 13
next arrow icon 23
saving 170, 173
selecting 34
transferring to PCs 172
Memos application
connecting to IR port from 273
initialization strings for 278
setting up connections for 277
Money category 225
See also currency
Month View 126, 138, 139, 142
Note Pad
See also notes
backing up information in 28
categorizing information in 225, 229
clearing 177
categorizing information in 225
getting help with 174
creating notes from 177
®
Palm Z22 Handheld
322
displaying notes in 181
opening 25
overview 176
entering information in 97, 98
importing information to 100, 102
installing 3, 7
O
Online Troubleshooting Guide 294
opening
opening applications in 96, 98
requiring password entry for 215
restoring archived items to 102
synchronizing with 10, 121, 295
system requirements for 2
time zones and 299
troubleshooting 287
uninstalling 107
applications 31, 96, 253
Category pick list 141
Note Pad 25
setting color preferences 178
troubleshooting 300
photo albums 152
notes
optional information xiv
options 24
See also memos; Note Pad
attaching alarms to 179
backing up 28
categorizing 177, 225
creating 177
upgrading device and 7
Palm OS applications 30
Palm technical support 17
parts (device) 2
organizing
applications 39, 225
information 39, 224
passwords
deleting 182
Outlook
changing 215
editing 177, 181
saving 177
setting background colors for 178
sorting 181
creating 213, 214, 220
deleting 218
forgetting 218
locking device with 220, 269
losing 220
requiring 215
overlapping events 139
Owner Preferences screen 269
No-time icon 134
security options for 210
troubleshooting 301
Paste command 60
Paste icon 37
pasting information 60, 206
patches 106
PCs See personal computers
pen 178
Pen selector 177
pen widths 177
percentage button (Calculator) 205
performance 280
number formats 203, 259, 260
number keyboard 23
number keyboard icon 22, 23
numbers
P
See also phone numbers
adding to entry fields 46, 55
entering on calculator 205
Graffiti 2 writing and 42, 263
pager 68
paging through documentation xiii
Palm Desktop Installer icon 7
Palm Desktop software
completing repeated tasks and 162
creating user profiles from 12, 13
described 2, 28
®
Palm Z22 Handheld
323
peripheral devices See external devices
overview 147
information 210
notes 184
records 210
synchronizing handheld with 80
personal information 213
personalizing contact information 69
preferences
pick lists 23, 24
Picture box 65
portable keyboards 171
ports 21
Private check box 211
profiles 11–16
protecting information 209, 211, 220
protecting mobile device 280
punctuation marks 44, 47
Punctuation Shift indicator 51
Punctuation Shift stroke 51, 263
Purge Categories dialog box 200
Purge command 132, 164, 200
Purge dialog box 132, 164
power adapter See AC charger
Power button 19
phone 277
phones; phone numbers
Phone Lookup 57, 72
phone number fields 68
phone numbers
getting from contacts 57, 68, 72
photo albums
power consumption options 270
power preferences 270–271
Power Preferences screen 270
power-saving settings 270, 271
precautions 281, 289, 311
preferences 246, 279
See also customizing
Prefs icon 27
Q
quarterly tasks 159
questions and answers 287
quick buttons
not responding 19
opening applications from 25
reassigning 253
creating 151
selecting 152
photos
prerequisites xv
preset connections 274, 276
preset delays 221
restoring defaults for 253
Quick Install software 28, 92, 298
Quick Look Up icon 72
Quick Look Up line 72
Quick Tour 6
adding to albums 152
adding to contacts 65
adjusting fade setting for 248
selecting 34
preset formats 259
previous arrow icon 23
Previous View icon (Adobe Reader) xiii
primary location 235, 236, 241, 244
printing expense reports 26
prioritizing tasks 155, 166
privacy FAQs 301
R
reassigning quick buttons 253
reboots See resetting handheld
Receipt Details dialog box 195
recharging battery 4, 5, 271, 289
recipes 173
Photos application
adding photo to contact 65
additional information for 153
backing up information in 28
benefits of 147
privacy levels 212
privacy settings
applications 39
Record menu 186
displaying multimedia files 151
calendar 128
records 105, 282
®
Palm Z22 Handheld
324
Remember Last Category check box 247
reminders
renaming
categories 226
Repeat icon 135
rotary dialing 277
running out of memory 106
S
saving
See also alarms
appointments 112
canceling 243
tasks 158, 160
battery power 270
creating 176
contacts 66, 73
scheduling 66, 111
specifying notes as 179
removing
changing 129
displaying 142
information 31, 102, 293
memos 170, 173
notes 177
scheduling 115, 116
repeating tasks 157, 159, 162, 163
required steps xiv
rescheduling events 128–129
reserving dates 113
reset button 21, 282, 283
resetting
synchronization settings 91
tasks 155, 163, 164
schedules 110, 133, 140, 255
See also appointments; calendar
scheduling
applications 106
appointments 130
categories 227
confirmation messages 182
contacts 73
events 130–132, 227
files from device 102
Graffiti 2 shortcut strokes 266
information 61, 102, 220
locations 241
appointments 111–112
backup and synchronization 8
events 111, 113, 118, 143
reminders 66, 111
passwords 215
preset formats 259
repeating tasks 157, 159
untimed events 114
scheduling conflicts 110
screen
adding photos as backgrounds 140, 248
adjusting brightness 22, 249
aligning 267
memos 173
notes 182
screen fonts 250
Palm Desktop software 107
passwords 218
private entries 218
repeating tasks 163
selection highlight 34
tasks 163–164
resizing text 171
restarting device See reset button
restoring
archived items 102
defaults 253
information 218, 220, 284
restrictions 281, 289
right arrow controls 23
blank 290
caring for 280
changing colors of 252
changing fonts for 249–250
clearing 177
frozen 21, 281, 290
navigational controls for 23
not responding 19, 21, 281, 290
Rename Custom Fields dialog box 69
®
Palm Z22 Handheld
325
overview 22
small fonts 250
small icons 247
Snooze setting 243
soft resets 281, 290
software
self-help resources 306
Send To Handheld droplet 28, 93
services 273
Set as default check box 89
Set Date & Time button 236
Set Date dialog box 236, 258
Set Time dialog box 112, 237, 258
setting up handheld 1, 6, 7
settings See preferences
setup 287
scroll bar 23
scrolling
from screen-to-screen 23
See also specific application
accessing additional 17
adding additional 103
included on handheld 25
installing 7, 103
Home screen 34
in dialog boxes 35
menus 35
to dates 111
third-party applications and 8
Sort by pick list 181
sorting
searching for information 23, 38, 72
secondary locations 238, 241, 244
security levels 210
expenses 201
memos 225
notes 181
security options
device 210
records 210
Select Colors dialog box 178
Select Font dialog box 250
Select User dialog box 8, 82
selecting
shortcut strokes (Graffiti 2 writing)
sounds
changing alarm 179
setting alarm 127, 144, 166, 243
setting preferences for 268
Sounds & Alerts screen 268
space characters 265
space information (device) 105
speaker 21, 268
special characters 44, 51, 52, 263
speed (communications) 274, 275, 278
Speed pick list 275, 278
spreadsheets
changing 266
deleting 266
described 53–54
setting up 265
ShortCut Text line 265
shortcuts xv, 24, 37, 60, 254
ShortCuts Preferences screen 265, 266
Show History command 206
Show in List pick list 74
Show Multiple Locations setting 244
sidebars (documentation) xv
Silent profile settings 268
sketching 176
alarm sounds 243
alternate stroke shapes 264
background colors 178, 252
clock display options 244
command buttons 23
currency options 195, 196, 197
information 59
importing information from 100
sending information to 194
square root button (Calculator) 205
starting
HotSync manager 84
locked devices 220
Outlook applications 87
items in lists 23, 24, 34
menu commands 35, 36, 37
slide shows 149
slider 23
®
Palm Z22 Handheld
326
stopping
viewing due dates for 166
viewing overdue 166
Tasks application
T
information searches 38
slide shows 149
stylus 21, 43, 280
switching between applications 10, 31, 295
symbols 51, 52, 55, 64
entering 263
arrow icons 23
check boxes 24
entry boxes 24
menu items 36
adding tasks 155, 157, 159
categorizing information in 225
getting help with 167
importing information for 100
marking completed tasks 162
opening 25
synchronization
problems with 281, 290, 292
screen elements 22, 263, 267
Task Preferences dialog box 156, 165
tasks
overview 154
related topics for 168
customizing settings for 83–91
defined 8
entering information and 96
installing applications and 92
related topics for 17
troubleshooting 294–298
upgrades and 4
saving information for 164
saving information in 155
securing contents 210
setting display options for 161
setting preferences for 165–166
transferring information to 57
troubleshooting 168, 301
Tasks icon 25
Tasks list 133, 161, 163, 165
TDA files 100
technical assistance xv, 17, 307
Technical Support office 307
technical terms xv
See also Tasks application
adding contact information to 72
adding notes to 155
adding to Tasks list 165
archiving 163, 164
completing 162
synchronizing
creating 155
caution for 107
handheld 218
software 80
deleting 163–164
telephone numbers See phone numbers
text
entering from Outlook 10, 295
managing 154
marking as private 155
organizing 161
adjusting fade setting for 248
changing color of 140, 252
changing screen fonts for 249
entering 41, 55
with Microsoft Outlook 10, 87, 107, 295,
296
prioritizing 155, 166
reordering 166
entering abbreviations for 265
resizing 171
with user profiles 11, 14, 16
system requirements 2
System Sound pick list 268
saving 155, 163, 164
searching for 38
selecting 38, 59
viewing against photos 140
scheduling repeating 157, 159
setting alarms for 156, 166
setting repeat intervals for 158, 160
®
Palm Z22 Handheld
327
text files 100
timed events 142
Tips icon 23, 24
to do lists 154
See also tasks; Tasks application
toolbars 37
top arrow controls 23
Touchscreen Preferences screen 267
touchscreen See screen
TouchTone dialing 277
tracking expenses 26, 192
transfer options 285
updating
information 86
time
owner information 269
third-party applications 8
updating information 78, 79
upgrades (device) 4, 7
uppercase letters 42, 43, 44
USB port 8
See also clock
blocking out periods of 115, 118
changing 236
checking 234
displaying specific periods of 141
entering current 53
entering display options for 143
incorrect 291
USB sync cable
custom connections and 277
device setup and 8
disconnecting 294
transferring
synchronizing and 14, 81, 294
user profiles 11–16
usernames
applications 28
files 100
resetting 128, 255, 257
scheduling 112
information 57, 80, 100
assigning to device 11
hard resets and 282
multiple users 80
searching for 72
synchronization and 82
upgrades and 7
turning sounds off 268
unscheduled events and 114
Time Zone entry box 240
time zone pick list 122
time zones
Users folder 107
user-specific information 11
V
vacations 118
VCF files 100
VCS files 100
version numbers 105
View By pick list 247
viewing
U
Undo icon 37
adding locations and 239
changing 240, 255, 256
Microsoft Outlook and 112
Palm Desktop software and 299
primary locations and 121
scheduling events and 121, 237, 299
secondary locations and 238
selecting 122
Unfiled category 226
unfreezing device 281, 282
uninstalling Palm Desktop software 107
unrecognized characters 42
unscheduled events 114
unscheduled time slots 140
untimed events 66, 113, 114, 118, 142
up arrow controls 23
application groups 228
applications 231
appointments 133, 136, 137, 138
calculators 26
contact information 69, 74
®
Palm Z22 Handheld
328
writing tool 21, 280
writing with Graffiti 2 characters 41, 53, 263
creating notes 183
hidden or masked entries 213
information 19, 231
memos 171
creating user profiles 12
described xiv
device system requirements 2
displaying tasks 167
Y
year, selecting 236, 258
yearly events 115
yearly tasks 158, 160
notes 181
personal calendars 110
photos 149
schedules 133, 135, 137, 138
tasks 133, 140, 161, 165, 166
World Clock 27, 244
entering expense reports 202
importing 100
Z
installing device software 7, 103
installing handheld software 28
opening calendars 145
restoring information 284
synchronization options for 10, 83, 87,
295
ZIP files 298
views (Calendar) 135, 137, 138
virus-scanning software 287
volume
adjusting alarm 243, 268
adjusting modem 277
disabling speaker 268
synchronizing handheld 81
synchronizing with user profiles 14
writing memos 174
word selection 59
W
warnings 309
warranty 289
benefits of 233
web browsers 2
web services 273
websites
changing display for 244
changing locations list for 239
selecting primary location for 255
setting alarms for 242
setting alarms with 127, 242
World Clock icon 27, 234
World Clock, displaying 27
writing area 19
for Graffiti 2 characters 42, 261
icons 22
Writing Area Preferences screen 261
writing in your own handwriting 176
Palm technical support 17
week days 260
Week View 137, 139, 143
Week View icon 137
weekly events 115
weekly schedules 137, 139
weekly tasks 158, 160
Windows applications 96
®
Palm Z22 Handheld
329
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