Before you can use the machine, you must set up the hardware and install the driver.
To help you get started in setting up the machine and installing the driver and software,
please read this “Quick Setup Guide” and follow the simple instructions.
Step 1
Step 2
Setup is Complete!
For the latest drivers and to find the best solution for your problem or question, access the Brother
Solutions Center directly from the driver or go to http://solutions.brother.com
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Version A
■Getting Started
Carton Components
Quick Setup Guide
CD-ROM
User’s Guide
Power Cord
Telephone Line Cord
Black
(LC900BK)
Magenta
(LC900M)
Yellow
(LC900Y)
Cyan
(LC900C)
Ink Cartridges
Carton components may differ from one country to another.
Save all packing materials and the carton.
If you are connecting the machine via USB:
■ The interface cable is not a standard accessory. Please purchase an appropriate USB 2.0 interface
cable.
■ Please make sure you use a USB 2.0 interface cable that is no longer than 2 meters.
■ Your machine has a full speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0;
however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a
computer that has a USB 1.1 interface.
■ Most of the illustrations in this Quick Setup Guide show the MFC-5440CN.
1
Control Panel
(For MFC-5440CN)
10
9
8
1 2
1. Print keys
3
4
5
6
7
5. Mode keys
6. Stop/Exit key
7. Start keys
9. Navigation keys
10. Liquid Crystal Display (LCD)
2. Fax and telephone keys
3. Copy keys
4. Dial Pad
8. Power Save key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
(For MFC-5840CN)
11
10
9
8
1 2
3
4
5
6
7
1. Photo keys
5. Mode keys
6. Stop/Exit key
7. Start keys
9. Navigation keys
2. Fax and telephone keys
3. Copy keys
10. Liquid Crystal Display (LCD)
11. Print key
4. Dial Pad
8. Power Save key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
2
Table of Contents
Step 1
Setting Up the Machine
1. Removing the Protective Parts.........................................................................4
2. Loading Paper ....................................................................................................4
4. Installing the Ink Cartridges..............................................................................7
5. Print Quality Check............................................................................................9
6. Setting the Date and Time...............................................................................10
7. Setting Your Station ID....................................................................................10
8. Selecting a Receive Mode ...............................................................................11
Step 2
Installing the Driver & Software
For USB Interface Cable Users
■ For Windows 98/98SE/Me/2000 Professional/XP...........................................14
For Network Interface Cable Users
■ For Mac OS X 10.2.4 or greater........................................................................20
■ For Mac OS 8.6 to 9.2 .......................................................................................23
■ For Mac OS X 10.2.4 or greater........................................................................25
■ For Mac OS 8.6 to 9.2 .......................................................................................28
Installing the BRAdmin Professional Configuration Utility
(Windows only)................................................................................................ 31
Setting your IP Address, Subnet Mask and Gateway using
Option................................................................................................................... 33
3
Setting Up the Machine
Step 1
3 Pull out the paper support and unfold the
Removing the Protective
Parts
paper support flap.
1
Paper Support
1 Remove the protective tape and paper.
DO NOT connect the USB cable.
Connecting the USB cable is done
when installing the driver.
Paper Support Flap
Use the paper support flap for Letter, Legal
and A4 size paper.
4 Fan the stack of paper well to avoid paper
jams and mis-feeds.
Loading Paper
2
For Tray#2, see To load paper in the paper
You can load up to 100 sheets of 80 g/m2
paper in Tray#1 and 250 sheets of 80 g/m2
paper in Tray#2.
For more details, see “About paper” in
Chapter 1 of the User’s Guide.
5 Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
To load paper or other media
Maximum Paper Mark
1 Pull the paper tray completely out of the
machine and remove the output paper tray.
■ Make sure the paper side guides touch
the sides of the paper.
■ Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause paper feed problems.
6 Put the output paper tray back on and push
the paper tray firmly back into the machine.
2 Press and slide the paper side guide to fit
the paper width.
Paper Side Guide
4
3 Fan the stack of paper well to avoid paper
To load paper in the paper tray#2
(MFC-5840CN only)
jams and mis-feeds.
You can use only plain paper sizes Letter,
Legal, A4, Executive or B5 in Tray#2.
1 Pull the paper tray completely out of the
machine.
4 Gently insert the paper into the paper tray
print side down and the leading edge (top of
the paper) in first.
Check that the paper is flat in the tray and
below the maximum paper mark.
Maximum Paper Mark
2 Press and slide the paper side guide and
paper length guide to fit the paper width and
length.
Paper Side Guide
■ Make sure the paper side guides and
length guide touch the sides of the paper.
■ Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause paper feed problems.
5 Put the paper tray firmly back into the
machine.
Paper Length Guide
For Legal size paper, press and hold the
universal guide release button as you slide
out the front of the paper tray.
Universal Guide
Release Button
Only for MFC-5840CN, see “To load paper
in the paper tray#2 (MFC-5840CN only)” in
Chapter 1 of the User's Guide.
5
Setting Up the Machine
Step 1
If you are sharing one phone line with an
external telephone, connect it as shown
below.
Installing the Phone Line
and Power Cord
3
1 Connect the power cord.
(Example for the U.K.)
If you are sharing one phone line with an
external telephone answering machine,
connect it as shown below.
(Example for the U.K.)
Please set the Receive Mode to “External
TAD” if you have an external answering
machine. For more details, see
“Connecting an external device to your
MFC” in the Appendix of the User’s Guide.
2 Connect the telephone line cord.
Connect one end of the telephone line cord
to the socket on the machine marked LINE
and the other end to a modular wall socket.
TAD
TAD
(Example for the U.K.)
(Example for the U.K.)
DO NOT connect the USB cable yet.
Warning
■ The machine must be fitted with an earthed plug.
■ Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power switched on when
you connect the machine to a telephone line.
Similarly, you can protect yourself when you want
to move your machine by disconnecting the
telephone line first and then the power cord.
6
4 Take out the ink cartridge.
Installing the Ink
Cartridges
4
Warning
If ink gets in your eyes wash them with water
immediately, and if irritation occurs consult a doctor.
1 Make sure that the power is turned on.
The LCD shows:
5 Carefully remove the bottom cap.
No Cartridge
DO NOT touch the area shown in the
illustration below.
Open scanner...
2 Lift the scanner cover from the right-hand
side of the machine until it locks securely
into the open position.
Opening
Scanner Cover
If the cartridge cover comes off when you
open the bag the cartridge will not be
damaged.
Keep the ink cartridge in an upright position
when you insert it into the slot.
3 Remove the protective parts.
OK
Do not throw away the protective parts.
You will need them when you transport the
machine.
7
Setting Up the Machine
Step 1
6 Press firmly down on the ink cartridge until
• DO NOT remove ink cartridges if
the hook snaps over it, taking care to match
the slot colour (A) with the cartridge colour
(B), as shown in the diagram below.
you do not need to replace them.
If you do so, it may reduce the ink
quantity and the machine will not
know the quantity of ink left in
the cartridge.
• DO NOT shake the ink cartridges.
If ink stains your body or
clothing, wash with soap or
detergent immediately.
• DO NOT insert and remove the
cartridges repeatedly. If you do
so, the ink may seep out of the
cartridge.
(B)
(A)
• Brother inkjet machines are
designed to work with ink of a
particular specification and work
to a level of optimum
OK
performance when used with
genuine Brother ink cartridges.
Brother cannot guarantee this
optimum performance if ink or
ink cartridges of other
specifications are used. Brother
does not therefore recommend
the use of cartridges other than
genuine Brother cartridges with
this machine or the refilling of
empty cartridges with ink from
other sources. If damage is
caused to the print head or other
parts of this machine as a result
of the use of ink or ink cartridges
other than genuine Brother
products due to the
7 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
If Installshows on the LCD after you install
the ink cartridges, check to make sure the ink
cartridges are installed correctly.
incompatibility or lack of
suitability of those products with
this machine, any repairs
required as a result will not be
covered by the warranty.
The machine will clean the ink tube system
for use for the first time. This process will
occur only once, the first time ink cartridges
are installed. The cleaning process will last
approximately four minutes.
■ If you mix the colours by installing an ink
cartridge in the wrong position, you must
clean the print head by running several
cleaning cycles after correcting the
cartridge installation. (See “Cleaning the
print head” in chapter 11 Troubleshooting
and Routine Maintenance of the User’s
Guide.)
The LCD shows:
Preparing System
Approx 4 Minutes
■ Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
8
5 If all lines are clear and visible, press 1 on
the dial pad to finish the quality check.
---OR---
Print Quality Check
5
If you can see missing short lines, press 2
on the dial pad and go to 6.
1 After the cleaning cycle is finished, the LCD
shows:
OK
Poor
Set Paper and
Press Start
6 The LCD asks you if the print quality is OK
for black and colour. Press 1 or 2 on the dial
pad.
2 Make sure the paper is loaded in the paper
tray.
Press Colour Start.
The machine starts printing the PRINT
QUALITY CHECK SHEET (only during
initial ink cartridge installation).
Black OK?
1.Yes 2.No
3 Check the quality of the four colour blocks
formed by the short lines printed on the
sheet.
After making your selection 1 (Yes) or 2 (No)
for both black and colour, the LCD shows:
(BLACK/ CYAN/ YELLOW/ MAGENTA)
Start Cleaning?
1.Yes 2.No
Print Quality Check
1. Check the quality of the four-color blocks formed by the short lines.
2. If all the short lines are clear and visible, the quality is acceptable. the quality is acceptable.
Select (Yes). If you can see missing short lines, select (No) to begin the color cleaning process
and follow the prompts on the LCD.
Press 1 (Yes), the machine will then start
cleaning the colours.
After cleaning is finished, press
Colour Start. The machine starts printing
the PRINT QUALITY CHECK SHEET again
and goes back to step 3.
Avoid touching the printed surface
of the paper immediately after
printing, the surface may not be
completely dry and may stain your
fingers.
4 The LCD shows:
Is Quality OK?
1.Yes 2.No
9
Setting Up the Machine
Step 1
Setting the Date and
Time
Setting Your Station ID
6
7
You should store your name and fax number to be
printed on all fax pages that you send.
1 Press Menu/Set.
2 Press 0.
1 Press Menu/Set.
2 Press 0.
3 Press 2.
4 Enter the last two digits of the year on the
3 Press 3.
dial pad, and then press Menu/Set.
4 Enter your fax number (up to 20 digits) on
Date/Time
Year:2004
the dial pad, and then press Menu/Set.
Station ID
Fax:_
(e.g. Enter 0 4 for 2004.)
5 Enter the two digits for the month on the dial
5 Use the dial pad to enter your name (up to
pad, and then press Menu/Set.
20 characters), and then press Menu/Set.
Date/Time
Month:03
Station ID
Name:_
(e.g. Enter 0 3 for March.)
■ Refer to the following chart for entering
your name.
■ If you need to enter a character that is on
the same key as the previous character,
6 Enter the two digits for the day on the dial
pad, and then press Menu/Set.
Date/Time
Day:01
press
to move the cursor to the right.
Press
key
One
time
A
D
G
J
M
P
T
Two
times
B
E
H
K
N
Q
U
Three
times
C
F
I
Four
times
(e.g. Enter 0 1.)
2
3
4
5
6
7
8
9
2
3
4
5
6
S
8
Z
7 Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
L
Date/Time
O
R
V
Y
Time:15:25
W
X
(e.g. Enter 1 5, 2 5 for 3:25 P.M.)
For more details, see “Setting the Station
ID” in Chapter 2 of the User's Guide.
8 Press Stop/Exit.
If you want to repeat input, press Stop/Exit to
start from Step 1.
6 Press Stop/Exit.
If you want to repeat input, press Stop/Exit to
start from Step 1.
10
Selecting a Receive
Mode
8
There are four possible receive modes: Fax Only,
Fax/Tel, Manualand External TAD.
Are you connecting an external telephone or external
telephone answering device to the MFC?
Yes
No
Are you using the voice message
function of your external
telephone answering device?
Fax Only
The MFC automatically
answers every call as a
fax.
No
Do you want the MFC to
answer every call?
Yes
Fax/Tel
The MFC controls the
line and automatically
answers every call. If the
call is not a fax, the
phone will ring for you to
pick up the call.
No
Manual
You control the phone
line and must answer
every call yourself.
Yes
External TAD
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
1 Press Menu/Set.
2 Press 0.
3 Press 1.
4 Press ▲ or ▼ to select the mode.
5 Press Menu/Set.
6 Press Stop/Exit.
For more details, see “Setup Receive” in
Chapter 4 of the User’s Guide.
Go to Next page to
install the driver
11
Installing the Driver & Software
Step 2
Supplied CD-ROM “MFL-Pro Suite”
The CD-ROM includes the following items:
Install MFL-Pro Suite
You can install the MFL-Pro Suite software and
multifunction drivers.
Install Optional Applications
You can install additional MFL-Pro Suite software
utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
On-Line Registration
Youwill bepointedtotheBrother Product Registration
Web page for quick registration of your machine.
MFL-Pro Suite includes Printer Driver,
Scanner Driver, ScanSoft® PaperPort® 9.0SE,
ScanSoft® OmniPage® and True Type® fonts.
PaperPort® 9.0SE is a document
Brother Solutions Center
Brother contact information and web site links offering
the latest news and support information.
management application for viewing scanned
documents. ScanSoft® OmniPage®, which is
integrated into PaperPort® 9.0SE, is an OCR
application that converts an image into text
and inserts it into your default word processor.
Repair MFL-Pro Suite
If an error occurred during the installation of the
MFL-Pro Suite, use this selection to automatically
repair and re-install the MFL-Pro Suite.
Start Here
You can install the printer driver, scanner driver and
Presto!® PageManager® for Mac OS® 8.6 - 9.2.
Start Here OSX
You can install the printer driver, scanner driver,
remote setup program and Presto!® PageManager®
®
for Mac OS 10.2.4 or greater.
Readme!
You can get important information and
troubleshooting tips.
Documentation*1
View the User’s Guide and other documentation in
PDF format.
Brother Solutions Center
You can access the Brother Solutions Center, a Web
site offering information about your Brother product
including FAQs, User’s Guides, Driver updates and
Tips for using your machine.
1
On-Line Registration
You will be pointed to the Brother Product Registration
Web Page for quick registration of your machine.
*
The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer (e.g.
Printing and Scanning).
12
Installing the Driver & Software
Follow the instructions on this page for your operating system and interface cable.
Step 2
■ Mac OS X 10.2.4 or greater........................... Go to page 20
■ Mac OS 8.6 to 9.2........................................... Go to page 23
For Network Interface Cable Users
13
Installing the Driver & Software
Step 2
For USB Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
(MFC-5840CN only)
If you are using Windows 2000 Professional:
2 Turn on your computer.
®
®
(For Windows 2000 Professional/XP, you
must be logged on as the administrator.)
™
To access the PhotoCapture Center features
3 Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
from your PC you may have to install a
Windows 2000 update first.
®
®
The Windows 2000 update is included with the
MFL-Pro Suite installer.
To install the update, follow the steps below:
1. Follow the installation steps from 1 to 4.
2. Click OK to start installation of the update.
3. When instructed, click OK to restart your PC.
4. After the PC restarts, the installation of
MFL-Pro Suite will automatically continue.
4 The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
■ If the installation does not continue
automatically, please open the MFL-Pro
Suite installer menu again by ejecting then
reinserting the CD-ROM disc or double-
click the setup.exe program from the root
directory, and continue from Step 4 to
install the MFL-Pro Suite.
■ Make sure there are no media cards
inserted into the media drive of the
machine.
■ Brother recommends you connect the
machine directly to your computer.
■ Please close any applications running
before installing MFL-Pro Suite.
If this window does not appear, use
Windows® Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
(MFC-5840CN only)
If you see the following screen, click OK to
install the Windows® updates. After the
updates are installed, your PC may restart.
Then the installation will automatically
continue.
1 Disconnect the machine from the power
socket and from your computer, if you have
already connected an interface cable.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and continue
from Step 4 to install the MFL-Pro Suite.
(Example for the U.K.)
14
®
5 After reading and accepting the ScanSoft
9 When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
®
PaperPort 9.0SE License Agreement, click
Yes.
To connect the USB cable to the machine:
1. Lift the scanner cover to its open
position.
®
6 The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
2. Connect the USB cable into the USB
socket, marked with a
symbol. You
7 When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
8 Select Local Connection, and then click
Next.
The installation will continue.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Continued...
15
Installing the Driver & Software
Step 2
For USB Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
0 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
D After restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
A Turn on the machine by plugging in the
If the installation is unsuccessful try installing
again using the Repair MFL-Pro Suite
option from the main menu. Select Repair
MFL-Pro Suite and follow the instructions on
the screen.
power cord.
The MFL-Pro Suite, Brother Printer
driver and Scanner driver have been
installed and the installation is now
complete.
(Example for the U.K.)
It will take a few seconds for the installation
screens to appear.
The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
B When the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
C Click Finish to restart your computer.
16
For Network Interface Cable Users
®
(Windows 98/98SE/Me/2000 Professional/XP)
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
Before installation, if you are using Personal
Firewall software, disable it. Once you are
sure that you can print, re-start your
Personal Firewall software.
2 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
3 Turn on the machine by plugging in the
1 Connect the network cable to the machine,
and then connect it to a free port on your
hub.
power cord.
To connect the network interface cable to
the machine:
1. Lift the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a
symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
(Example for the U.K.)
4 Turn on your computer.
®
(For Windows 2000 Professional/XP, you
must be logged on as the administrator.)
5 Insert the supplied CD-ROM into your
CD-ROM drive. If the model name screen
appears, select your machine. If the
language screen appears, select your
language.
3. Carefully guide the network cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
6 The CD-ROM main menu will appear.
Click Install MFL-Pro Suite.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
If this window does not appear, use
Windows® Explorer to run the setup.exe
program from the root directory of the Brother
CD-ROM.
In case of using both USB and LAN cables,
guide both cables through the trench.
Continued...
17
Installing the Driver & Software
Step2
For Network Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
0 Select Network Connection, and then click
If you see the following screen, click OK to
install the Windows® updates. After the
updates are installed your PC may restart.
Then the installation will automatically
continue.
Next.
If the installation does not continue
automatically, please open the main menu
again by ejecting then reinserting the
CD-ROM disc or double-click the setup.exe
program from the root directory, and continue
from Step 6 to install the MFL-Pro Suite.
A The installation of the Brother drivers will
automatically start. The installation screens
appear one after another, please wait for a
while.
®
B If the machine is configured for your
network, select the machine from the list,
and then click Next.
7 After reading and accepting the ScanSoft
®
PaperPort 9.0SE License Agreement, click
Yes.
This window will not appear if there is only
one machine connected on the network, it will
be selected automatically.
If the machine is not yet configured for use
on your network, the Configure IP Address
window will appear. Enter the IP address
information appropriate to your network by
following the on-screen instructions.
®
8 The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of MFL-Pro Suite.
9 When the Brother MFL-Pro Suite Software
License Agreement window appears, click
Yes, if you agree to the Software Licence
Agreement.
C When the Brother and ScanSoft on-line
Registration screen is displayed, make your
selection and follow the on-screen
instructions.
18
D Click Finish to restart your computer.
E After restarting the computer, the
Installation Diagnostics will run
automatically and the installation results
window will be shown.
For network installations the Repair MFL-Pro
Suite selection from the main menu is not
supported.
The MFL-Pro Suite, Brother Network
Printer driver, Network Scanner driver
™
and Network PhotoCapture Center
have been installed and the installation
is now complete.
19
Installing the Driver & Software
Step 2
For USB Interface Cable Users
®
For Mac OS X 10.2.4 or greater
Make sure that you have completed the instructions from Step 1 “Setting Up
For Mac OS® X 10.2.0 to 10.2.3 user, please
upgrade to Mac OS® X 10.2.4 or greater.
(The latest information for Mac OS® X, please
visit at: http://solutions.brother.com)
6 Follow the on-screen instructions, and
®
restart your Macintosh .
7 After the DeviceSelector window appears,
connect the USB interface cable to your
®
1 Turn off and unplug the machine from the
Macintosh and then to the machine.
AC outlet and disconnect it from your
®
Macintosh if you already connected an
interface cable.
The DeviceSelector window will not appear if
the USB interface cable has been connected
before restarting your Macintosh® or if you are
overwriting a previously installed version of
the Brother Software. If you encounter this
problem continue with the installation skipping
step 10 and then see the Software User's
Guide Chapter 8 for details on selecting what
machine the ControlCenter2.0 will connect
with.
(Example for the U.K.)
®
2 Turn on your Macintosh .
3 Insert the supplied CD-ROM into your
CD-ROM drive.
To connect the USB cable to the machine:
1. Lift the scanner cover to its open
position.
4 Double-click the Start Here OSX icon to
install the printer driver, Scanner driver and
Remote Setup program. If the language
screen appears, select your language.
2. Connect the USB cable into the USB
socket, marked with a
symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
5 Click MFL-Pro Suite to install.
20
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
A Select Applications from the Go menu.
B Open the Utilities folder.
C Open the Print Center icon.
D Click Add.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
8 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
9 Turn on the machine by plugging in the
power cord.
(Example for the U.K.)
0 Select USB and then click OK.
Continued...
21
Installing the Driver & Software
Step 2
For USB Interface Cable Users
®
®
E Select USB.
H To install Presto! PageManager , click the
Presto! PageManager icon and follow the
on-screen instructions.
F Select MFC-XXXX (XXXX is your model
name), and then click Add.
You can easily scan, share and organize
photos and documents using Presto!®
PageManager®.
®
®
Presto! PageManager has been
installed and the installation is now
complete.
G Select Quit Printer Setup Utility from the
Printer Setup Utility menu.
The MFL-Pro Suite, Brother Printer
driver, Scanner driver and Remote
Setup Program have been installed and
the installation is now complete.
22
®
For Mac OS 8.6 to 9.2
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
1 Turn off and unplug the machine from the
6 Follow the on-screen instructions, and
®
AC outlet and disconnect it from your
restart your Macintosh .
®
Macintosh if you already connected an
7 Connect the USB interface cable to your
interface cable.
®
Macintosh , and then connect it to the
machine.
To connect the USB cable to the machine:
1. Lift the scanner cover to its open
position.
2. Connect the USB cable into the USB
socket, marked with a
symbol. You
will find the USB socket above and to the
left of the ink cartridge slots, as shown
below.
(Example for the U.K.)
®
2 Turn on your Macintosh .
3 Insert the supplied CD-ROM into your
CD-ROM drive.
4 Double-click the Start Here icon to install
the printer and scanner drivers. If the
language screen appears, select your
language.
3. Carefully guide the USB cable into the
trench as shown below, following the
trench round and toward the back of the
machine.
5 Click MFL-Pro Suite to install.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
DO NOT connect the machine to a
USB port on a keyboard or a non
powered USB hub.
Continued...
23
Installing the Driver & Software
Step 2
For USB Interface Cable Users
®
®
8 Lift the scanner cover to release the lock.
B To install Presto! PageManager , click the
Presto! PageManager icon and follow the
on-screen instructions.
Gently push the scanner cover support
down and close the scanner cover.
9 Turn on the machine by plugging in the
power cord.
You can easily scan, share and organize
photos and documents using Presto!®
PageManager®.
(Example for the U.K.)
®
®
Presto! PageManager has been
installed and the installation is now
complete.
®
0 From the Apple menu, open the Chooser.
A Click the Brother Ink icon.
On the right side of the Chooser, select the
machine to which you want to print.
Close the Chooser.
The Brother Printer driver and Scanner
driver have been installed.
24
For Network Interface Cable Users
®
For Mac OS X 10.2.4 or greater
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
1 Turn off and unplug the machine from the
6 Follow the on-screen instructions, and
®
AC outlet and disconnect it from your
restart your Macintosh .
®
Macintosh if you already connected an
7 After the DeviceSelector window appears,
interface cable.
connect the network interface cable to your
®
Macintosh and then to the machine.
(Example for the U.K.)
The DeviceSelector window will not appear if
you have also connected a USB interface
cable to the machine before restarting your
Macintosh® or if you are overwriting a
previously installed version of the Brother
Software. If you encounter this problem
continue with skipping steps 10 through 12
and then see the Software User's Guide
Chapter 8 for details on selecting what
machine the ControlCenter2.0 will connect
with.
®
2 Turn on your Macintosh .
3 Insert the supplied CD-ROM into your
CD-ROM drive.
4 Double-click the Start Here OSX icon to
install the printer driver and Remote Setup
program. If the language screen appears,
select your language.
To connect the network interface cable to
the machine:
1. Lift the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a
symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
5 Click MFL-Pro Suite to install.
Continued...
25
Installing the Driver & Software
Step 2
For Network Interface Cable Users
3. Carefully guide the network cable into the
A Click Browse.
trench as shown below, following the
trench round and toward the back of the
machine.
B Select your model name, and then click OK.
Then click OK again to close the
DeviceSelector.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
In case of using both USB and LAN cables,
guide both cables through the trench.
8 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
C Select Applications from the Go menu.
9 Turn on the machine by plugging in the
power cord.
D Open the Utilities folder.
(Example for the U.K.)
0 Select Network and then click OK.
26
E Open the Print Center icon.
I Select Quit Printer Setup Utility from the
Printer Setup Utility menu.
The setup is now complete.
F Click Add.
Please see Network User’s Guide Chapter 5
on the CD-ROM for more information about
connecting the machine to a Macintosh®
network.
G Make the selection shown below.
H Select Brother MFC-XXXX (XXXX is your
model name) (BRN_xxxxxx_P1), and then
click the Add button.
xxxxxx are the last six digits of the Ethernet
address.
Network User's Guide Chapter 5 on the
CD-ROM.
27
Installing the Driver & Software
Step 2
For Network Interface Cable Users
®
For Mac OS 8.6 to 9.2
Make sure that you have completed the instructions from Step 1 “Setting Up
the Machine” on pages 4 - 11.
1 Turn off and unplug the machine from the
6 Follow the on-screen instructions, and
®
AC outlet and disconnect it from your
restart your Macintosh .
®
Macintosh if you already connected an
7 Connect the network interface cable to the
interface cable.
machine, and then connect it to a free port.
To connect the network interface cable to
the machine:
1. Lift the scanner cover to its open
position.
2. Connect the network cable into the LAN
socket, marked with a
symbol. You
will find the LAN socket above and to the
left of the ink cartridge slots, as shown
below.
(Example for the U.K.)
®
2 Turn on your Macintosh .
3 Insert the supplied CD-ROM into your
CD-ROM drive.
4 Double-click the Start Here icon to install
the printer and scanner drivers. If the
language screen appears, select your
language.
3. Carefully guide the network cable intothe
trench as shown below, following the
trench round and toward the back of the
machine.
5 Click MFL-Pro Suite to install.
Warning
Ensure that the cable does not restrict the cover from
closing, or an error may occur.
In case of using both USB and LAN cables,
guide both cables through the trench.
28
8 Lift the scanner cover to release the lock.
Gently push the scanner cover support
down and close the scanner cover.
9 Turn on the machine by plugging in the
power cord.
(Example for the U.K.)
0 Open the Chooser from the Apple menu.
A Click the Brother Ink (IP) icon, and then
select BRN_xxxxxx.
Close the Chooser.
■ xxxxxx are the last six digits of the
Ethernet address.
■ Please see Network User’s Guide
Chapter 5 on the CD-ROM for more
information about connecting the
machine to a Macintosh® network.
The setup is now complete.
29
■For Network Users
This section is for using the machine on a network.
An administrator should set up the machine using the following steps.
Network User's Guide Chapter Map
®
®
®
Windows 98/Me
®
Peer-to-Peer
TCP/IP
TCP/IP
TCP/IP
TCP/IP
Chapter 4 Network Printing from Windows
Chapter 4 Network Printing from Windows
Windows 2000/XP Peer-to-Peer
®
®
Macintosh
Chapter 5 Network Printing from Macintosh
®
OS2 Warp Server, LAN Server
Chapter 4 Network Printing from Windows
Restoring the Network Settings to Factory Default
To restore all network settings of the internal Print/Scan server to factory default, please follow
the steps below.
1 Make sure the machine is not operating, then disconnect all the cables from the machine (except
power cable).
2 For MFC-5440CN, press Menu/Set, 4, 0. For MFC-5840CN, press Menu/Set, 5, 0.
3 Press 1 to select Reset.
4 Press 1 to select Yes.
5 The machine will restart, re-connect cables once this is complete.
30
Installing the BRAdmin Professional
®
Configuration Utility (Windows only)
The BRAdmin Professional utility is designed to manage your Brother network connected
devices such as network-ready Multifunction devices and/or network-ready printers in a Local
Area Network (LAN) environment.
BRAdmin Professional can also be used to manage devices from other manufacturers whose
products support SNMP (Simple Network Management Protocol).
For more information on BRAdmin Professional go to http://solutions.brother.com
1 Insert the supplied CD-ROM into your
CD-ROM drive. The opening screen will
appear automatically.
Follow the on-screen instructions.
2 Click the Install Optional Applications
icon on the main menu screen.
3 Click BRAdmin Professional and follow
the on-screen instructions.
The default password for the print server is
“access”. You can use BRAdmin Professional
to change this password.
31
■For Network Users
Setting your IP Address, Subnet Mask and
Gateway using BRAdmin Professional
®
(Windows only)
1 Start BRAdmin Professional, and select
3 Double-click the new device.
TCP/IP.
4 Enter the IP Address, Subnet Mask and
Gateway, and then click the OK button.
2 Select Search Active Devices from the
Devices menu.
BRAdmin will search for new devices
automatically.
5 The address information will be saved to the
machine.
The default password for the print server is
“access”. You can use BRAdmin Professional
to change this password.
32
■Consumables and Options
Replacement Consumables
Ink Cartridge
Black
Black
Magenta
LC900M
Yellow
Cyan
(Standard)
LC900BK
(High Yield)
LC900HYBK
LC900Y
LC900C
Option
The external wireless Print/Scan server (802.11b) is available for Brother MFC’s as an option.
External Wireless Print/Scan
Server
NC-2200w
The optional External Wireless Print/Scan
Server (NC-2200w) provides wireless network
printing and network scanning capabilities.
■ Requires USB 2.0 cable (not included).
■ Supports Mac OS® X 10.2.4 or greater.
■ You can assign the scan key to one networked computer only.
33
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© Copyright 2004 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and True Type are registered trademarks of Apple Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.
Compilation and Publication
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest
product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and
shall not be responsible for any damages (including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the publication.
This product is designed for use in a Professional Environment.
©2004 Brother Industries, Ltd.
UK
LF71250011
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