Xerox Workcenter 5230 User Manual
User Guide  
XE3021EN0-1  
Table of Contents  
1
Before Using the Machine .....................................................................9  
Xerox Welcome Center ............................................................................9  
Serial Number......................................................................................9  
Language Displayed on the Touch Screen ............................................10  
Conventions ...........................................................................................10  
Related Information Sources..................................................................12  
Cautions and Limitations........................................................................12  
Safety Notes...........................................................................................12  
Electrical Safety Information..............................................................14  
Machine Installation Safety Information.............................................14  
Operational Safety Information..........................................................15  
Battery Safety Information .................................................................15  
Laser Safety Information....................................................................16  
Ozone Information .............................................................................16  
For Consumables ..............................................................................16  
Radio Frequency Emissions (Class A digital device) ........................17  
Product Safety Certification (UL, CB) ................................................17  
Regulatory Information...........................................................................17  
Certifications in Europe (CE) .............................................................17  
For FAX Function...............................................................................18  
Regulatory Information for RFID........................................................20  
Environmental Compliance ....................................................................20  
USA ...................................................................................................20  
About License.........................................................................................21  
RSA BSAFE.......................................................................................21  
Heimdal..............................................................................................21  
JPEG Code........................................................................................21  
Libcurl................................................................................................22  
FreeBSD............................................................................................22  
OpenLDAP.........................................................................................23  
DES ...................................................................................................25  
AES ...................................................................................................25  
TIFF (libtiff) ........................................................................................25  
XPS ...................................................................................................25  
Illegal Copies..........................................................................................26  
USA ...................................................................................................26  
Canada ..............................................................................................27  
Other Countries .................................................................................27  
Product Recycling and Disposal.............................................................28  
Battery Recycling and Disposal.........................................................28  
3
All Countries, North America - USA/Canada.....................................28  
European Union.................................................................................28  
Other Countries .................................................................................29  
2
Product Overview.................................................................................31  
Machine Components ............................................................................32  
Control Panel .........................................................................................36  
Machine Services...................................................................................37  
Power On/Off .........................................................................................39  
Powering On......................................................................................39  
Powering Off......................................................................................39  
Ground Fault Interrupter (GFI) ...............................................................40  
Energy Saver Modes..............................................................................40  
Modes ....................................................................................................41  
All Services........................................................................................41  
Features ............................................................................................41  
Job Status..........................................................................................42  
Machine Status..................................................................................42  
Job Interrupt...........................................................................................42  
Attaching the Tray Attachment to the Office Finisher LX (Optional) ......42  
Recycled Paper......................................................................................43  
3
Copy ......................................................................................................45  
Copying Procedure ................................................................................45  
1. Load the Documents .....................................................................45  
2. Select the Features .......................................................................47  
3. Enter the Quantity..........................................................................48  
4. Start the Copy Job.........................................................................48  
5. Check the Status of the Copy Job.................................................49  
Stopping a Copy Job .........................................................................49  
Copy.......................................................................................................49  
Reduce/Enlarge.................................................................................50  
Paper Supply.....................................................................................51  
2 Sided Copying ................................................................................52  
Copy Output ......................................................................................53  
Image Quality.........................................................................................56  
Original Type .....................................................................................56  
Image Options ...................................................................................57  
Background Suppression ..................................................................57  
Layout Adjustment .................................................................................58  
Book Copying ....................................................................................58  
2 Sided Book Copying.......................................................................59  
Original Size ......................................................................................59  
Edge Erase........................................................................................60  
Image Shift ........................................................................................60  
Image Rotation ..................................................................................61  
4
Invert Image.......................................................................................62  
Original Orientation............................................................................62  
Output Format ........................................................................................63  
Booklet Creation ................................................................................63  
Covers ...............................................................................................65  
Transparency Options .......................................................................66  
Page Layout ......................................................................................67  
Poster ................................................................................................68  
Annotations........................................................................................68  
Watermark .........................................................................................71  
ID Card Copying ................................................................................72  
Job Assembly.........................................................................................73  
Build Job............................................................................................73  
Sample Job........................................................................................75  
Combine Original Sets.......................................................................75  
Form Overlay.....................................................................................76  
Delete Outside/Delete Inside.............................................................76  
4
Fax .........................................................................................................79  
Country Code for the Fax Service..........................................................79  
Fax Procedure........................................................................................80  
1. Load the Documents......................................................................80  
2. Select the Features........................................................................81  
3. Specify a Destination.....................................................................82  
4. Enter an E-mail Subject and Message (for Internet Fax Only) ......83  
5. Start the Fax Job ...........................................................................83  
6. Check the Status of the Fax Job....................................................84  
Stopping a Fax Job............................................................................84  
Specifying Fax Destinations...................................................................85  
New Recipients..................................................................................85  
Address Book ....................................................................................88  
Cover Page........................................................................................89  
Specifying Internet Fax Destinations......................................................91  
New Recipients..................................................................................91  
Address Book ....................................................................................92  
From ..................................................................................................93  
Subject...............................................................................................93  
Message ............................................................................................93  
Specifying Server Fax Destinations .......................................................94  
New Recipients..................................................................................94  
Address Book ....................................................................................95  
General Settings - Fax/Internet Fax/Server Fax.....................................96  
Lighten/Darken ..................................................................................97  
2 Sided Scanning...............................................................................97  
Original Type .....................................................................................97  
Resolution..........................................................................................98  
5
Layout Adjustment - Fax/Internet Fax/Server Fax .................................99  
Original Size ......................................................................................99  
Book Faxing.....................................................................................100  
Reduce/Enlarge...............................................................................100  
Fax Options - Fax.................................................................................101  
Confirmation Options.......................................................................102  
Starting Rate....................................................................................102  
Priority Send/Delay Start .................................................................102  
Transmission Header Text ..............................................................104  
Recipient Print Sets.........................................................................104  
Multiple-Up ......................................................................................105  
Remote Mailbox...............................................................................105  
F Code.............................................................................................106  
More Fax Options - Fax .......................................................................107  
Remote Polling ................................................................................107  
Store for Polling...............................................................................108  
On-hook (Manual Send/Receive) ....................................................110  
Internet Fax Options - Internet Fax ......................................................110  
Acknowledgement Report ...............................................................111  
Internet Fax Profile ..........................................................................111  
Multiple-Up ......................................................................................112  
Encryption........................................................................................113  
Digital Signature ..............................................................................113  
Starting Rate....................................................................................113  
Transmission Header Text ..............................................................114  
Fax Options - Server Fax.....................................................................114  
Delayed Start...................................................................................115  
5
Scan/E-mail.........................................................................................117  
Scanning Procedure.............................................................................117  
1. Load the Documents ...................................................................118  
2. Select the Features .....................................................................118  
3. Start the Scan Job.......................................................................119  
4. Check the Status of the Scan Job ...............................................120  
5. Save the Scanned Data...............................................................120  
Stopping a Scan Job .......................................................................121  
E-mail...................................................................................................122  
New Recipients................................................................................122  
Address Book ..................................................................................123  
Add Me ............................................................................................124  
From ................................................................................................124  
Subject.............................................................................................125  
Message..........................................................................................125  
Scan to Mailbox....................................................................................126  
Network Scanning................................................................................126  
Scan to PC...........................................................................................127  
6
Transfer Protocol.............................................................................128  
Address Book ..................................................................................129  
Browse.............................................................................................129  
General Settings...................................................................................130  
Lighten/Darken ................................................................................130  
2 Sided Scanning.............................................................................130  
Original Type ...................................................................................131  
Scan Presets ...................................................................................131  
Advanced Settings ...............................................................................133  
Image Options .................................................................................133  
Background Suppression.................................................................133  
Layout Adjustment................................................................................134  
Resolution........................................................................................134  
Book Scanning.................................................................................135  
Original Size ....................................................................................135  
Edge Erase......................................................................................136  
Reduce/Enlarge...............................................................................137  
Original Orientation..........................................................................137  
E-mail Options/Filing Options...............................................................138  
File Format.......................................................................................138  
Read Receipts .................................................................................140  
Split Send ........................................................................................140  
Document Name/File Name ............................................................140  
File Name Conflict ...........................................................................141  
Reply To ..........................................................................................141  
Encryption........................................................................................142  
Digital Signature ..............................................................................142  
Login Name .....................................................................................143  
Password.........................................................................................143  
Meta Data ........................................................................................143  
6
7
Send from Mailbox .............................................................................145  
Send from Mailbox ...............................................................................145  
Printing/Deleting Mailbox Documents..............................................146  
Job Flow Settings ............................................................................147  
Job Flow Sheet Restrictions ............................................................151  
Job Flow Sheets.................................................................................153  
Using the Job Flow Sheets Service......................................................153  
Job Flow Sheets...................................................................................154  
Sheet Filtering..................................................................................154  
Details..............................................................................................155  
Change Settings ..............................................................................155  
Search by Name/Search by Keyword/Select Keyword....................156  
8
Stored Programming..........................................................................157  
Recalling a Stored Program .................................................................157  
7
9
CentreWare Internet Services...........................................................159  
Accessing CentreWare Internet Services ............................................159  
User Interface.......................................................................................160  
Services ...............................................................................................161  
10 Glossary..............................................................................................163  
Terms Defined......................................................................................163  
11 Index....................................................................................................173  
8
1 Before Using the Machine  
Welcome to the Xerox family of WorkCentre products.  
This User Guide provides detailed information and procedures for using the integral  
features of the machine.  
Xerox Welcome Center  
If you need assistance during or after product installation, visit the Xerox website for  
online solutions and support.  
http://www.xerox.com/support  
If you require further assistance, contact our experts at the Xerox Welcome Center. A  
telephone number for the local representative may have been provided when the  
product was installed. For convenience and future reference, please record the  
telephone number in the space below.  
Welcome Center or local representative telephone number:  
#
Xerox US Welcome Center:  
1-800-821-2797  
Xerox Canada Welcome Center: 1-800-93-XEROX (1-800-939-3769)  
Serial Number  
When you call the Welcome Center you will need to provide the serial number which is  
located on the left side of the machine behind Cover A, as shown in the diagram.  
For your convenience, record the serial number in the space below.  
Serial Number:  
Keep a record of any error messages. This information helps us solve problems faster.  
9
               
1 Before Using the Machine  
Language Displayed on the Touch Screen  
The language displayed on the touch screen can be changed in the following two ways:  
• To change the language for temporary use, press the <Language> button on the  
control panel, then select the required language.  
NOTE: The language returns to the default language after rebooting the machine.  
• To change the default language, enter the System Administration mode, press the  
<Machine Status> button, and then select [Tools] > [System Settings] > [Common  
Service Settings] > [Screen/Button Settings] > [Default Language]. On the [Default  
Language] screen, select the required language as the default language. For more  
information, refer to the System Administration Guide.  
Conventions  
This section describes the conventions used throughout this User Guide. In this guide,  
you will find that some terms are used interchangeably:  
• Paper is synonymous with media.  
• Document is synonymous with original.  
• Xerox WorkCentre 5222/5225/5230 is synonymous with the machine.  
Orientation  
Orientation is used to mean the direction of images on the page. When the image is  
upright, the paper (or other media) can be either long edge feed or short edge feed.  
Long Edge Feed (LEF)  
When loading documents long edge feed into the document feeder, load with one of  
the long edges facing into the document feeder, with the short edges facing the front  
and back of the document feeder. When loading paper long edge feed into a paper tray,  
place the paper with one of the long edges toward the left-hand side and one of the  
short edges toward the front of the tray.  
Short Edge Feed (SEF)  
When loading documents short edge feed into the document feeder, load with one of  
the short edges facing into the document feeder, with the long edges facing the front  
and back of the document feeder. When loading paper short edge feed into a paper  
tray, place the paper with one of the short edges toward the left-hand side and one of  
the long edges toward the front of the tray.  
LEF Orientation  
SEF Orientation  
Paper feed direction  
Paper feed direction  
10  
             
Conventions  
Text in [Square Brackets]  
Indicates the names of the screens, tabs, buttons, features, and option categories.  
Square brackets are also used when referring to file and folder names on a PC.  
For example:  
• Select [Original Type] on the [Image Quality] screen.  
• Select [Save].  
Text in <Angle Brackets>  
Indicates the names of the hard buttons, numeric or symbol buttons, lights on the  
control panel, or symbols on the power switch label.  
For example:  
• Press the <Machine Status> button to display the [Machine Information] screen.  
• Press the <C> button on the control panel to clear the suspended job.  
Italic Typeface  
Italic typeface is used to indicate references to other sections and chapters.  
For example:  
• For more information, refer to 2 Sided Copying on page 52.  
• Paper Supply – page 51  
Warnings  
Cautions  
Notes  
Warnings are statements that alert you to the possibility of personal harm.  
For example:  
WARNING  
• If you need to pull out a tray to remove paper jam, contact your local Xerox  
representative.  
Cautions are statements that suggest the possibility of mechanical damage as a result  
of an action.  
For example:  
CAUTION  
• Always follow all warning instructions marked on or supplied with this product.  
Notes are statements that provide additional information.  
For example:  
NOTE: If the document feeder is not installed, this feature is not available.  
11  
     
1 Before Using the Machine  
Related Information Sources  
The following sources of information are available for the machine:  
User Guide  
This guide is intended for general users and describes how to use the features of the  
machine, such as copy, scan, and fax.  
System Administration Guide  
This guide is intended for the System Administrator and provides information such as  
the supported paper and media, troubleshooting tips, how to configure network and  
security settings, and how to replace consumables.  
Quick Network Setup Guide  
This guide is intended for the System Administrator and provides TCP/IP setup  
procedures.  
Quick Use Guide  
This guide is intended for general users and the System Administrator, and describes  
how to use some useful features on the machine and how to replace toner and drum  
cartridges.  
Quick Scan Features Setup Guide  
This guide is intended for the System Administrator and describes how to configure  
scanning services.  
NOTE: Please note that the screens shown in these guides apply to a fully configured  
machine and therefore may not exactly represent the configuration being used.  
Cautions and Limitations  
This section describes the cautions and limitations to observe when using this machine.  
• When moving the machine, hold the middle part of the machine, and not the control  
panel or document feeder area. Excessive pressure on the document feeder may  
cause machine malfunction.  
Safety Notes  
Please read the following instructions carefully before operating the machine and refer  
to them as needed to ensure the continued safe operation of your machine.  
Your Xerox product and supplies have been designed and tested to meet strict safety  
requirements. These include safety agency evaluation and certification, and  
compliance with electromagnetic regulations and established environmental  
standards.  
The safety and environment testing and performance of this product have been verified  
using Xerox materials only.  
12  
               
SafetyNotes  
WARNING: Unauthorized alterations, which may include the addition of new  
functions or connection of external devices, may impact the product  
certification. Please contact your Xerox representative for more information.  
This product and recommended supplies have been tested and found to comply with  
strict safety requirements including safety agency approvals and compliance with  
environmental standards. Follow the following instructions for safety use.  
WARNING: Any unauthorized alteration including an addition of new functions or  
connection to external devices may not be covered by the product warranty. Contact  
your local Xerox representative for more information.  
Warning Markings  
All warnings and instructions marked on or supplied with the product should be  
followed.  
WARNING This symbol alerts users to areas of the equipment where there is  
the possibility of personal injury.  
WARNING This symbol alerts users to areas of the equipment where there are  
heated or hot surfaces, which should not be touched.  
CAUTION This symbol alerts users to areas of the equipment which require  
special attention to avoid the possibility of personal injury or  
damage to the equipment.  
WARNING This symbol indicates a Laser is being used in the equipment and  
alerts the user to refer to the appropriate safety information.  
Electrical Supply  
This product shall be operated by the power source as indicated on the product's data  
plate. Consult your local power company to check if your power source meets the  
requirements.  
WARNING: Connect this product to a protective earth circuit.  
This product is supplied with a plug that has a protective earth pin. The plug  
fits only into an earthed electrical outlet. This is a safety feature. If the plug  
doesn't fit to the outlet, contact an electrician to replace the outlet to avoid  
risk of electric shock. Never use an earthed adapter plug to connect the product to the  
electrical outlet that has no earth connection terminal.  
Improper connection of a grounding conductor may cause electric shock.  
Operator Accessible Areas  
This product is designed to prohibit operator access to hazardous areas. The hazard  
areas are isolated from operators by covers or protectors which require a tool to  
remove. To prevent electric shock and injuries, never remove those covers and  
protectors.  
13  
     
1 Before Using the Machine  
Maintenance  
The operator's product maintenance procedures are described in the customer  
documentation supplied with this product. Do not carry out any other maintenance  
procedures not described in the documentation.  
Cleaning Your Product  
WARNING: Do not use aerosol cleaners. Aerosol cleaners can be  
explosive or flammable when used on electromechanical equipment.  
Before cleaning this product, unplug the product from the electrical outlet.  
Always use materials specifically designated for this product. The use of  
other materials may result in poor performance and create a hazardous situation.  
Always unplug this equipment from the electrical outlet before cleaning.  
Electrical Safety Information  
• Plug the power cord directly into a grounded electrical outlet. Do not use an  
extension cord. Consult your local Xerox representative to check if an outlet is  
grounded.  
• Connect this product to a branch circuit or an outlet that has larger capacity than the  
rated ampere and voltage of this product. See the data plate on the rear panel of this  
product for its rated ampere and voltage.  
• Never touch the power cord with wet hands.  
• Do not place an object on the power cord.  
• Always keep the plug connection free of dust.  
• Only use the power cord supplied with the product or the ones designated by Xerox.  
• Hold the plug not the cord when unplugging this product.  
• Your Xerox machine is equipped with an energy saving device to conserve power  
when the machine is not in use. The machine may be left on continuously.  
Disconnect Device  
The power cable is the disconnect device for this equipment. It is attached to the back  
of the machine as a plug-in device. To remove all electrical power from the equipment,  
disconnect the power cable from the electrical outlet.  
Machine Installation Safety Information  
• Do not locate this product where people might step on or trip over the power cord.  
• Always locate the machine on a solid support surface (not on plush carpet) that has  
adequate strength to support the weight of the machine.  
• Always locate the machine in an area that has adequate ventilation and room for  
servicing.  
• This equipment should not be placed in a room unless proper ventilation is provided.  
Please contact your local Authorized dealer for further information.  
• Never locate this product in the following places:  
– Near radiators or any other heat sources  
– Near volatile flammable materials such as curtains  
14  
           
SafetyNotes  
– In a hot, humid, dusty or poorly ventilated environment  
– In direct sunlight  
– Near ovens or humidifiers  
• Always lock the wheels of this product after installation.  
Operational Safety Information  
• To avoid the risk of electric shock and a fire accident, switch off and unplug the  
product promptly in the following conditions, then contact your local Xerox  
representative.  
– The product emits smoke or its surface is unusually hot.  
– The product emits unusual noise or odor.  
– The power cord is cracked or worn down.  
– A circuit breaker, fuse or any other safety device is activated.  
– Any liquid is spilled into the product.  
– The product is soaked in water.  
– Any part of the product is damaged.  
• Do not insert any object into slots or openings of this product. Do not place any of  
the followings on the product:  
– Liquid container such as flower vases or coffee cups  
– Metal parts such as staples or clips  
– Heavy objects  
• Do not use conductive paper, e.g. carbonic paper or coated paper.  
• Do not use aerosol cleaners. Aerosol cleaners can be explosive or flammable when  
used on electromechanical equipment.  
• If you need to pull out a tray to remove paper jam, contact your local Xerox  
representative.  
• Always follow all warning instructions marked on or supplied with this product.  
• Keep electrical and mechanical safety interlocks active. Keep the safety interlocks  
away from magnetic materials.  
• Do not attempt to remove a paper jammed deeply inside the product, particularly a  
paper wrapped around a fuser or a heat roller. Switch off the product promptly and  
contact your local Xerox representative.  
• Never touch the paper output area of the finisher during operation.  
• Be careful in removing jammed staples.  
• Do not apply excessive force when placing a thick document on the document glass.  
• To move this product to another location, contact your local Xerox representative.  
Battery Safety Information  
CAUTION: RISK OF EXPLOSION IF BATTERY IS REPLACED BY AN INCORRECT  
TYPE. DISPOSE OF USED BATTERIES ACCORDING TO THE INSTRUCTIONS.  
15  
       
1 Before Using the Machine  
Laser Safety Information  
CAUTION: Use of controls, adjustments, or performance of procedures  
other than those specified in this guide may result in hazardous light  
exposure.  
This equipment complies with international safety standards and is classified as a  
Class 1 Laser Product.  
With specific reference to lasers, the equipment complies with laser product  
performance standards set by governmental, national, and international agencies as a  
Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed  
during all phases of customer operation and maintenance.  
Ozone Information  
This product produces ozone during normal operation. The ozone produced is heavier  
than air and is dependent on copy volume. Install the system in a well-ventilated room.  
If you need additional information about ozone, please request the Xerox publication  
Facts About Ozone (part number 610P64653) by calling 1-800-828-6571 in the United  
States and Canada. In other markets, please contact your local Xerox representative.  
For Consumables  
• Store all consumables in accordance with the instructions given on the package or  
container.  
• Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum cleaner for  
the spills.  
• Keep the drum and toner cartridges out of the reach of children. If a child  
accidentally swallows toner, spit it out, rinse mouth with water, drink water and  
consult a physician immediately.  
• When replacing the drum and toner cartridges, be careful not to spill the toner. In  
case of any toner spills, avoid contact with clothes, skin, eyes and mouth as well as  
inhalation.  
• If toner spills onto your skin or clothing, wash it off with soap and water.  
• If you get toner particles in your eyes, wash it out with plenty of water for at least 15  
minutes until irritation is gone. Consult a physician if necessary.  
• If you inhale toner particles, move to a fresh air location and rinse your mouth with  
water.  
• If you swallow toner, spit it out, rinse your mouth with water, drink plenty of water  
and consult a physician immediately.  
• Always use materials and supplies specifically designed for this product. Use of  
unsuitable materials may result in poor performance.  
16  
             
RegulatoryInformation  
Radio Frequency Emissions (Class A digital device)  
European Union  
WARNING: In order to allow this equipment to operate in close proximity to  
Industrial, Scientific and Medical (ISM) equipment, the external radiation from  
ISM equipment may have to be limited or special mitigation measures taken.  
Changes or modifications to this equipment not specifically approved by the Xerox  
Corporation may void the user’s authority to operate this equipment.  
WARNING: This is a Class A product. In a domestic environment this product  
may cause radio interference in which case the user may be required to take  
adequate measures.  
USA  
NOTE: This equipment has been tested and found to comply with the limits for a Class  
A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to  
provide reasonable protection against harmful interference when the equipment is  
operated in a commercial environment. This equipment generates, uses, and can  
radiate radio frequency energy and, if not installed and used in accordance with the  
instruction manual, may cause harmful interference to radio communications.  
Operation of this equipment in a residential area is likely to cause harmful interference  
in which case the user will be required to correct the interference at his own expense.  
Changes or modifications to this equipment not specifically approved by the Xerox  
Corporation may void the user's authority to operate this equipment.  
Product Safety Certification (UL, CB)  
This product is certified by the following agency using the safety standards listed.  
Agency  
Standard  
Underwriters Laboratories Inc.  
NEMKO  
UL60950-1  
IEC60950-1:ed. 1  
Regulatory Information  
Certifications in Europe (CE)  
The CE mark applied to this product, symbolizes XEROX’s declaration of conformity  
with the following applicable European Union Directives, as of the dates indicated:  
December 12,2006: Council Directive 2006/95/EC as amended. Approximation of the  
laws of the member states related to low voltage equipment.  
December 15, 2004: Council Directive 2004/108/EC as amended. Approximation of  
the laws of the member states related to electromagnetic compatibility.  
March 9, 1999 Council Directive 99/5/EC, on radio equipment and telecommunications  
terminal equipment and the mutual recognition of the conformity.  
A full declaration of conformity, defining the relevant directives and referenced  
standards, can be obtained from your XEROX Limited representative.  
17  
                 
1 Before Using the Machine  
For FAX Function  
USA  
FAX Send Header Requirements:  
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to  
use a computer or other electronic device, including a Fax machine, to send any  
message unless such message clearly contains in a margin at the top or bottom of each  
transmitted page or on the first page of the transmission, the date and time it is sent  
and an identification of the business or other entity, or other individual sending the  
message and the telephone number of the sending machine or such business, other  
entity or individual. (The telephone number provided may not be a 900 number or any  
other number for which charges exceed local or long distance transmission charges.)  
In order to program this information into your FAX machine, refer to the Fax chapter in  
this User Guide and the Setups chapter in the System Administration Guide and follow  
the steps provided.  
Data Coupler Information:  
This equipment complies with Part 68 of the FCC rules and the requirements adopted  
by the Administrative Council for Terminal Attachments (ACTA). On the rear of this  
equipment is a label that contains, among other information, a product identifier in the  
format US:AAAEQ##TXXXX. If requested , this number must be provided to the  
Telephone Company.  
A plug and jack used to connect this equipment to the premises wiring and telephone  
network must comply with the applicable FCC Part 68 rules and requirements adopted  
by the ACTA. A compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details.  
You may safely connect the machine to the following standard modular jack: USOC RJ-  
11C using the compliant telephone line cord (with modular plugs) provided with the  
installation kit. See installation instructions for details.  
The Ringer Equivalence Number (or REN) is used to determine the number of devices  
that may be connected to a telephone line. Excessive RENs on a telephone line may  
result in the devices not ringing in response to an incoming call. In most but not all  
areas, the sum of RENs should not exceed five (5.0). To be certain of the number of  
devices that may be connected to a line, as determined by the total RENs, contact the  
local Telephone Company. For products approved after July 23, 2001, the REN for this  
product is part of the product identifier that has the format US:AAAEQ##TXXXX. The  
digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).  
For earlier products, the REN is separately shown on the label.  
If this Xerox equipment causes harm to the telephone network, the Telephone  
Company will notify you in advance that temporary discontinuance of service may be  
required. But if advance notice isn't practical, the Telephone Company will notify the  
customer as soon as possible. Also, you will be advised of your right to file a complaint  
with the FCC if you believe it is necessary.  
The Telephone Company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens the  
Telephone Company will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
If trouble is experienced with this Xerox equipment, for repair or warranty information,  
please contact the appropriate service center; details of which are displayed either on  
the machine or contained within the System Administration Guide. If the equipment is  
18  
       
RegulatoryInformation  
causing harm to the telephone network, the Telephone Company may request that you  
disconnect the equipment until the problem is resolved.  
Repairs to the machine should be made only by a Xerox representative or an  
authorized Xerox service agency. This applies at any time during or after the service  
warranty period. If unauthorized repair is performed, the remainder of the warranty  
period is null and void. This equipment must not be used on party lines. Connection to  
party line service is subject to state tariffs. Contact the state public utility commission,  
public service commission or corporation commission for information.  
If your office has specially wired alarm equipment connected to the telephone line,  
ensure the installation of this Xerox equipment does not disable your alarm equipment.  
If you have questions about what will disable alarm equipment, consult your Telephone  
Company or a qualified installer.  
CANADA  
This product meets the applicable Industry Canada technical specifications.  
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal device  
provides an indication of the maximum number of terminals allowed to be connected  
to a telephone interface. The termination on an interface may consist of any  
combination of devices subject only to the requirement that the sum of the Ringer  
Equivalence Numbers of all of the devices does not exceed 5.  
Repairs to certified equipment should be coordinated by a representative designated  
by the supplier. Any repairs or alterations made by the user to this equipment, or  
equipment malfunctions, may give the telecommunications company cause to request  
the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground connections of  
the power utility, telephone lines and internal metallic water pipe systems, if present,  
are connected together. This precaution may be particularly important in rural areas.  
CAUTION: Users should not attempt to make such connections themselves, but  
should contact the appropriate electric inspection authority, or electrician, as  
appropriate.  
EUROPE  
Radio Equipment & Telecommunications Terminal Equipment Directive  
This Xerox product has been self-certified by Xerox for pan-European single terminal  
connection to the analogue public switched telephone network (PSTN) in accordance  
with Directive 1999/5/EC.  
The product has been designed to work with the national PSTNs and compatible PBXs  
of the following countries:  
Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia,  
Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,  
Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia,  
Slovenia, Spain, Sweden, Switzerland, United Kingdom, Iceland, Liechtenstein,  
Norway  
In the event of problems, you should contact your local Xerox representative in the first  
instance.  
This product has been tested to and is compliant with TBR21 OR ES 103 021-1/2/3 or  
ES 203 021-1/2/3, technical specifications for terminal equipment for use on analogue-  
switched telephone networks in the European Economic Area.  
19  
1 Before Using the Machine  
The product may be configured to be compatible with other country networks.  
Please contact your Xerox representative if it needs to be reconnected to another  
country's network.  
NOTE: Although this product can use either loop disconnect (pulse) or DTMF (tone)  
signaling it is recommended that it is set to use DTMF signaling. DTMF signaling  
provides reliable and faster call setup. Modification, connection to external control  
software or to external control apparatus not authorized by Xerox, will invalidate its  
certification.  
Regulatory Information for RFID  
Regulatory Information for RFID  
This product generates 13.56 MHz using an Inductive Loop System as a Radio  
Frequency Identification device (RFID). This RFID device complies with the  
requirements specified in FCC Part 15, Industry Canada RSS-210, European Council  
Directive 99/5/EC, and all applicable local laws and regulations.  
Operation of this device is subject to the following two conditions:  
1. this device may not cause harmful interference, and  
2. this device must accept any interference received, including interference that may  
cause undesired operation.  
Changes or modifications to this equipment not specifically approved by the Xerox  
Corporation may void the user's authority to operate this equipment.  
Environmental Compliance  
USA  
®
ENERGY STAR  
As an ENERGY STAR® partner, Xerox Corporation has determined that this product  
meets the ENERGY STAR guidelines for energy efficiency.  
The ENERGY STAR and ENERGY STAR MARK are registered United States  
trademarks. The ENERGY STAR Imaging Equipment Program is a team effort  
between U.S., European Union and Japanese governments and the office equipment  
industry to promote energy-efficient copiers, printers, fax, multifunction machine,  
personal computers, and monitors. Reducing product energy consumption helps  
combat smog, acid rain and long-term changes to the climate by decreasing the  
emissions that result from generating electricity.  
Xerox ENERGY STAR equipment is preset at the factory. Your machine will be  
delivered with the timer for switching to Sleep Mode from the last copy/print out, set at  
10 minutes. A more detailed description of this feature can be found in the Setups  
chapter in the System Administration Guide.  
20  
           
AboutLicense  
About License  
RSA BSAFE  
This product includes RSA BSAFE® Cryptographic software from RSA  
Security Inc.  
Heimdal  
Copyright (c) 2000 Kungliga Tekniska Högskolan (Royal Institute of  
Technology, Stockholm, Sweden). All rights reserved.  
Redistribution and use in source and binary forms, with or without  
modification, are permitted provided that the following conditions are  
met:  
1. Redistributions of source code must retain the above copyright notice,  
this list of conditions and the following disclaimer.  
2. Redistributions in binary form must reproduce the above copyright  
notice, this list of conditions and the following disclaimer in the  
documentation and/or other materials provided with the distribution.  
3. Neither the name of the Institute nor the names of its contributors may  
be used to endorse or promote products derived from this software  
without specific prior written permission.  
THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND  
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED  
WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED  
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A  
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL  
THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT,  
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR  
CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,  
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS  
OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION)  
HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,  
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT  
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY  
OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE  
POSSIBILITY OF SUCH DAMAGE.  
JPEG Code  
Our printer software uses some of the codes defined by the Independent  
JPEG Group.  
21  
                 
1 Before Using the Machine  
Libcurl  
COPYRIGHT AND PERMISSION NOTICE  
Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.  
All rights reserved.  
Permission to use, copy, modify, and distribute this software for any  
purpose with or without fee is hereby granted, provided that the above  
copyright notice and this permission notice appear in all copies.  
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF  
ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED  
TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A  
PARTICULAR PURPOSE AND NONINFRINGEMENT OF THIRD  
PARTY RIGHTS. IN NO EVENT SHALL THE AUTHORS OR  
COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR  
OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT  
OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION  
WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE  
SOFTWARE.  
Except as contained in this notice, the name of a copyright holder shall  
not be used in advertising or otherwise to promote the sale, use or other  
dealings in this Software without prior written authorization of the  
copyright holder.  
FreeBSD  
This product contains FreeBSD codes.  
The FreeBSD Copyright  
Copyright 1994-2006 The FreeBSD Project. All rights reserved.  
Redistribution and use in source and binary forms, with or without  
modification, are permitted provided that the following conditions are  
met:  
Redistributions of source code must retain the above copyright notice,  
this list of conditions and the following disclaimer.  
Redistributions in binary form must reproduce the above copyright  
notice, this list of conditions and the following disclaimer in the  
documentation and/or other materials provided with the distribution.  
THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS  
IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING,  
BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF  
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE  
ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT  
OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,  
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL  
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT  
OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR  
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED  
22  
       
AboutLicense  
AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT,  
STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR  
OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS  
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH  
DAMAGE.  
The views and conclusions contained in the software and  
documentation are those of the authors and should not be interpreted as  
representing official policies, either expressed or implied, of the  
FreeBSD Project.  
OpenLDAP  
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.  
Redistribution and use in source and binary forms, with or without mod-  
ification, are permitted only as authorized by the OpenLDAP Public  
License.  
A copy of this license is available in the file LICENSE in the top-level  
directory of the distribution or, alternatively, at <http://www.OpenL-  
DAP.org/license.html>.  
OpenLDAP is a registered trademark of the OpenLDAP Foundation.  
Individual files and/or contributed packages may be copyright by other  
parties and/or subject to additional restrictions.  
This work is derived from the University of Michigan LDAP v3.3 distribution.  
Information concerning this software is available at <http://www.umich.edu/  
~dirsvcs/ldap/ldap.html>.  
This work also contains materials derived from public sources.  
Additional information about OpenLDAP can be obtained at  
<http://www.openldap.org/>.  
---  
Portions Copyright 1998-2006 Kurt D. Zeilenga.  
Portions Copyright 1998-2006 Net Boolean Incorporated.  
Portions Copyright 2001-2006 IBM Corporation.  
All rights reserved.  
Redistribution and use in source and binary forms, with or without mod-  
ification, are permitted only as authorized by the OpenLDAP Public  
License.  
---  
23  
   
1 Before Using the Machine  
Portions Copyright 1999-2005 Howard Y.H. Chu.  
Portions Copyright 1999-2005 Symas Corporation.  
Portions Copyright 1998-2003 Hallvard B. Furuseth.  
All rights reserved.  
Redistribution and use in source and binary forms, with or without mod-  
ification, are permitted provided that this notice is preserved.  
The names of the copyright holders may not be used to endorse or pro-  
mote products derived from this software without their specific prior  
written permission. This software is provided ''as is'' without express or  
implied warranty.  
---  
Portions Copyright (c) 1992-1996 Regents of the University of Michi-  
gan.  
All rights reserved.  
Redistribution and use in source and binary forms are permitted pro-  
vided that this notice is preserved and that due credit is given to the  
University of Michigan at Ann Arbor. The name of the University may  
not be used to endorse or promote products derived from this software  
without specific prior written permission. This software is provided ''as  
is'' without express or implied warranty.  
------------------------------------------  
The OpenLDAP Public License  
Version 2.8, 17 August 2003  
Redistribution and use of this software and associated documentation  
("Software"), with or without modification, are permitted provided that  
the following conditions are met:  
1. Redistributions in source form must retain copyright statements and  
notices,  
2. Redistributions in binary form must reproduce applicable copyright  
statements and notices, this list of conditions, and the following dis-  
claimer in the documentation and/or other materials provided with  
the distribution, and  
3. Redistributions must contain a verbatim copy of this document..  
The OpenLDAP Foundation may revise this license from time to time.  
Each revision is distinguished by a version number. You may use this  
Software under terms of this license revision or under the terms of any  
subsequent revision of the license.  
THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION  
AND ITS CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR  
IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE  
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR  
A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT  
24  
AboutLicense  
SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR  
THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE  
FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-  
PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT  
LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERV-  
ICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTER-  
RUPTION) HOWEVER CAUSED AND ON ANY THEORY OF  
LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT  
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY  
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED  
OF THE POSSIBILITY OF SUCH DAMAGE.  
The names of the authors and copyright holders must not be used in  
advertising or otherwise to promote the sale, use or other dealing in this  
Software without specific, written prior permission. Title to copyright in  
this Software shall at all times remain with copyright holders.  
OpenLDAP is a registered trademark of the OpenLDAP Foundation.  
Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, Cali-  
fornia, USA. All Rights Reserved. Permission to copy and distribute  
verbatim copies of this document is granted.  
DES  
AES  
This product includes software developed by Eric  
Young(eay@mincom.oz.au)  
Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights  
reserved.  
This product uses published AES software provided by Dr Brian  
Gladman under BSD licensing terms.  
TIFF (libtiff)  
Lib TIFF copyright (c) 1988-1997 Sam Leffler  
Copyright (c) 1991-1997 Silicon Graphics. Inc.  
XPS  
This product may incorporate intellectual property owned by Microsoft  
Corporation. The terms and conditions upon which Microsoft is licensing  
such intellectual property may be found at http://go.microsoft.com/  
fwlink/?LinkId=52369.  
25  
           
1 Before Using the Machine  
Illegal Copies  
USA  
Congress, by statute, has forbidden the reproduction of the following subjects under  
certain circumstances. Penalties of fine or imprisonment may be imposed on those  
guilty of making such reproductions.  
1. Obligations or Securities of the United States Government, such as:  
Certificates of Indebtedness  
Coupons from Bonds  
Silver Certificates  
National Bank Currency  
Federal Reserve Bank Notes  
Gold Certificates  
United States Bonds  
Federal Reserve Notes  
Certificates of Deposit  
Treasury Notes  
Fractional Notes  
Paper Money  
Bonds and Obligations of certain agencies of the government, such as FHA, etc.  
Bonds (U.S. Savings Bonds may be photographed only for publicity purposes in  
connection with the campaign for the sale of such bonds.)  
Internal Revenue Stamps. If it is necessary to reproduce a legal document on  
which there is a canceled revenue stamp, this may be done provided the  
reproduction of the document is performed for lawful purposes.  
Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage  
Stamps may be photographed, provided the reproduction is in black and white and  
is less than 75% or more than 150% of the linear dimensions of the original.  
Postal Money Orders.  
Bills, Checks, or Draft of money drawn by or upon authorized officers of the United  
States.  
Stamps and other representatives of value, of whatever denomination, which have  
been or may be issued under any Act of Congress.  
2. Adjusted Compensation Certificates for Veterans of the World Wars.  
3. Obligations or Securities of any Foreign Government, Bank, or Corporation.  
4. Copyrighted materials, unless permission of the copyright owner has been  
obtained or the reproduction falls within the “fair use” or library reproduction rights  
provisions of the copyright law. Further information of these provisions may be  
obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559.  
Ask for Circular R21.  
5. Certificates of Citizenship or Naturalization. Foreign Naturalization Certificates  
may be photographed.  
6. Passports. Foreign Passports may be photographed.  
7. Immigration Papers.  
8. Draft Registration Cards.  
9. Selective Service Induction Papers that bear any of the following Registrant's  
information:  
Earnings or Income  
Court Record  
Dependency Status  
Previous military service  
Physical or mental condition  
26  
       
IllegalCopies  
Exception: United States military discharge certificates may be photographed.  
10. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or  
by members of the various Federal Departments, such as FBI, Treasury, etc.  
(unless photograph is ordered by the head of such department or bureau.)  
Reproducing the following is also prohibited in certain states:  
Automobile Licenses - Drivers’ Licenses - Automobile Certificates of Title.  
The above list is not all inclusive, and no liability is assumed for its completeness or  
accuracy. In case of doubt, consult your attorney.  
Canada  
Parliament, by statute, has forbidden the reproduction of the following subjects under  
certain circumstances. Penalties of fine or imprisonment may be imposed on those  
guilty of making such reproductions.  
1. Current bank notes or current paper money.  
2. Obligations or securities of a government or bank.  
3. Exchequer bill paper or revenue paper.  
4. The public seal of Canada or of a province, or the seal of a public body or authority  
in Canada, or of a court of law.  
5. Proclamations, orders, regulations or appointments, or notices thereof (with intent  
to falsely cause same to purport to have been printed by the Queen’s Printer for  
Canada, or the equivalent printer for a province).  
6. Marks, brands, seals, wrappers or designs used by or on behalf of the Government  
of Canada or of a province, the government of a state other than Canada or a  
department, board, Commission or agency established by the Government of  
Canada or of a province or of a government of a state other than Canada.  
7. Impressed or adhesive stamps used for the purpose of revenue by the Government  
of Canada or of a province or by the government of a state other than Canada.  
8. Documents, registers or records kept by public officials charged with the duty of  
making or issuing certified copies thereof, where the copy falsely purports to be a  
certified copy thereof.  
9. Copyrighted material or trademarks of any manner or kind without the consent of  
the copyright or trademark owner.  
The above list is provided for your convenience and assistance, but it is not all-  
inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt,  
consult your solicitor.  
Other Countries  
Copying certain documents may be illegal in your country. Penalties of fine or  
imprisonment may be imposed on those found guilty of making such reproductions.  
• Currency notes  
• Bank notes and cheques  
• Bank and government bonds and securities  
• Passports and identification cards  
• Copyright material or trademarks without the consent of the owner  
• Postage stamps and other negotiable instruments  
27  
       
1 Before Using the Machine  
This list is not inclusive and no liability is assumed for either its completeness or  
accuracy. In case of doubt, contact your legal counsel.  
Product Recycling and Disposal  
Battery Recycling and Disposal  
Dispose of all batteries in accordance with local legislation.  
For recovery of scarce resources, Xerox reuses the rechargeable batteries used in this  
product after the product is returned. Those batteries can be reused to make recycle  
materials and energy recovery.  
All Countries, North America - USA/Canada  
Xerox operates a worldwide equipment takeback and reuse/recycle program. Contact  
your Xerox sales representative at (1-800-ASK-XEROX) to determine whether this  
Xerox product is part of the program. For more information about Xerox environmental  
programs, visit www.xerox.com/environment.  
If you are managing the disposal of your Xerox product, please note that the product  
contains lamp(s) with mercury, and may contain lead, Perchlorate and other materials  
whose disposal may be regulated due to environmental considerations. The presence  
of these materials is fully consistent with global regulations applicable at the time that  
the product was placed on the market. For recycling and disposal information, contact  
your local authorities. In the United States, you may also refer to the Electronic  
Industries Alliance web site:  
www.eiae.org <http://www.eiae.org>.  
Perchlorate Material - This product may contain one or more Perchlorate-containing  
devices, such as batteries. Special handling may apply, please see:  
www.dtsc.ca.gov/hazardouswaste/perchlorate.  
European Union  
WEEE Domestic/Household  
Application of this symbol on your equipment is confirmation that you  
should not dispose of the equipment in the normal household waste  
stream. In accordance with European legislation, end of life electrical  
and electronic equipment subject to disposal must be segregated  
from household waste.  
Private households within EU member states may return used electrical and electronic  
equipment to designated collection facilities free of charge. Please contact your local  
disposal authority for information.  
In some member states, when you purchase new equipment, your local retailer may be  
required to take back your old equipment free of charge. Please ask you retailer for  
information.  
Prior to disposal, please contact your local dealer or Xerox representative for end of life  
takeback information.  
28  
                 
Product Recycling and Disposal  
WEEE Professional/Business  
Application of this symbol on your equipment is confirmation that you  
must dispose of this equipment in compliance with agreed national  
procedures. In accordance with European legislation, end of life  
electrical and electronic equipment subject to disposal must be  
managed within agreed procedures.  
Private households within EU member states may return used electrical and electronic  
equipment to designated collection facilities free of charge. Please contact your local  
disposal authority for information.  
Other Countries  
Please contact your local waste authorities and request disposal guidance.  
29  
   
1 Before Using the Machine  
30  
2 Product Overview  
This machine is not simply a conventional copier, but a digital device capable of  
copying, faxing, printing and scanning, depending on the configuration.  
The screens shown in this manual are from a fully configured machine to cover all the  
features.  
The content of the screens may vary slightly depending on the system settings and  
machine configuration. The button names and icons on the control panel also vary  
depending on the machine configuration. However, the machine features described  
here remain the same.  
For more information on available options not described here, visit the Xerox website  
or contact your Xerox Sales Representative.  
31  
   
2 Product Overview  
Machine Components  
The following diagrams show the standard and optional components of the machine.  
Front View  
1
2
3
8
9
4
5
6
10  
7
11  
No.  
Component  
Function  
1
Duplex automatic  
document feeder  
Automatically feeds multiple-page documents into the machine.  
2
Control panel  
Consists of operation buttons, LED indicators, and a touch screen.  
NOTE: For more information, refer to Control Panel on page 36.  
3
4
5
6
Center tray  
Power switch  
Front cover  
Trays 1 & 2  
Delivers copies or prints face down.  
Switches the machine on/off.  
Open this cover when replacing consumables.  
Load paper here.  
NOTE: The optional Envelope Tray can be inserted into the slot for Tray 1.  
The standard Tray 1 cannot be used when the Envelope Tray is used.  
7
Two Tray Module  
(Trays 3 & 4) (optional)  
Load paper here. These trays can be added to the standard 2-tray  
configuration.  
8
Left Side tray (optional)  
Automatic duplex unit  
Tray 5  
Delivers copies or prints face up.  
9
Automatically copies or prints on both sides of the paper.  
10  
Use this tray when copying or printing on non-standard paper (e.g., thick-  
stock paper and other special media) that cannot be loaded in Trays 1 to 4.  
11  
High Capacity Feeder  
(optional)  
Allows you to load up to 2,000 sheets of 20 lb bond or 80 g/m2 paper in B5,  
7.25 x 10.5”, 8.5 x 11”, or A4 size, long edge feed.  
32  
                         
MachineComponents  
1
2
3
12  
4
5
6
7
8
9
13  
14  
15  
16  
10  
17  
18  
11  
19  
No.  
Component  
Function  
1
Tray attachment  
(Office Finisher LX)  
Use this attachment when unstapled A4 LEF, 8.5 x 11” LEF, or B5 LEF  
paper is output to the Office Finisher LX tray.  
NOTE: For information on how to use the tray attachment, refer to  
Attaching the Tray Attachment to the Office Finisher LX (Optional) on  
page 42.  
2
3
Document glass  
Place a single-page or bound document here.  
Booklet Maker  
(optional)  
Makes stapled copies or prints with a crease for easy folding.  
(Office Finisher LX)  
4
5
6
7
8
Booklet Maker side cover  
(Office Finisher LX)  
Open this cover when replacing the booklet staple cartridges.  
Booklet staple cartridges  
(Office Finisher LX)  
Staple cartridges for booklet creation. The Booklet Maker contains two  
booklet staple cartridges.  
Top cover  
(Office Finisher LX)  
Open this cover when clearing paper jams.  
Finisher tray  
(Office Finisher LX)  
Delivers outputs processed by the Office Finisher LX.  
Makes a crease in each sheet of copies or prints for easy folding.  
Folding Unit  
(Office Finisher LX)  
33  
               
2 Product Overview  
No.  
Component  
Function  
9
Staple cartridge  
Contains staples.  
(Office Finisher LX)  
10  
Front cover  
Open this cover when clearing paper jams or loading staples.  
(Office Finisher LX)  
11  
12  
13  
Office Finisher LX (optional) Staples or punches copies or prints.  
Document feeder glass  
Scans documents.  
Top transport cover  
(Office Finisher LX)  
Open this cover when clearing paper jams or loading staples.  
14  
Hole-Punch Unit  
2 & 3 Holes, 2 & 4 Holes, or  
4 Holes  
Hole-punches copies or prints.  
(optional)  
(Office Finisher LX)  
15  
Hole punch waste container Collects punch waste.  
(Office Finisher LX)  
16  
17  
18  
Toner cartridge  
Drum cartridge  
Contains toner (Image forming pigments).  
Contains the photoreceptor.  
Front transport cover  
(Office Finisher LX)  
Open this cover when emptying the hole punch waste container.  
19  
High Capacity Tandem Tray Load paper here. These trays can be added to the standard 2-tray  
(Trays 3 & 4) (optional)  
configuration.  
3
1
2
4
5
6
No.  
Component  
Function  
1
Center tray  
Delivers copies or prints.  
(Integrated Office Finisher)  
2
Integrated Office Finisher Staples copies or prints.  
(optional)  
34  
                         
MachineComponents  
No.  
Component  
Top cover  
Function  
3
Open this cover when clearing paper jams.  
(Integrated Office Finisher)  
4
5
6
Front cover  
(Integrated Office Finisher)  
Open this cover when loading staples or clearing staple jams.  
Contains staples.  
Staple cartridge  
(Integrated Office Finisher)  
Stand  
Holds the main unit.  
(Optional)  
Rear View  
1
2
3
4
5
6
7
No.  
Component  
Line 1  
Function  
1
2
Use this connector to connect the machine to a telephone line.  
TEL  
Use this connector to connect the machine to a telephone device.  
Depending on the region, this connector may not be provided.  
3
Foreign Device  
Interface (FDI)  
connector  
Use this connector to connect the machine to a third-party device (such as  
an access control device, coin machine, or card reader).  
NOTE: Foreign Device Interface (FDI) is an optional interface that supports  
a variety of vending stations available through the Xerox Custom Application  
Service.  
4
5
10Base-T/100Base-TX Use this connector to connect a network cable to the machine.  
connector  
USB 2.0 interface  
connector  
Use this connector to connect a USB cable to the machine.  
6
7
Connector  
This connector is to be used only by customer engineers.  
Ground fault interrupter Automatically shuts off electricity in the event of current leakage.  
35  
                   
2 Product Overview  
Control Panel  
The following diagram shows the names and functions of the buttons on the control  
panel.  
5
2
3
4
1
6
7
8
9
10  
12 11  
14  
13  
17 16  
15  
No.  
Button  
Function  
Use this dial to adjust the contrast of the touch screen.  
1
2
Brightness dial  
Touch panel display  
Displays messages and screen buttons for the various features. Touch the  
screen to access the features.  
3
4
<Log In/Out> button  
Displays the login screen to enter the System Administration mode or when  
the Authentication/Accounting feature is enabled. Pressing this button again  
after you have logged in will log you out immediately.  
Numeric keypad  
Press these buttons to enter the number of copies, passwords, and other  
numerical values.  
5
6
<Language> button  
Changes the language of the touch screen.  
<Energy Saver> button/ When the machine is left idle for a certain period of time, it enters the  
indicator  
Energy Saver mode to reduce power consumption. This indicator lights up  
when the machine is in the Energy Saver mode. To exit this mode, press  
this button.  
7
8
<Clear All> button  
<Interrupt> button  
Press this button twice to reset the status of all services to the default  
settings. The machine will return to the default state after it is switched on.  
Press this button to temporarily interrupt a copy or print job and give another  
job a higher priority. This button lights up while the priority job is being  
processed. Press this button after the priority job is finished to resume the  
job that was interrupted.  
9
<Stop> button  
Press this button to suspend a job. When multiple jobs are being processed,  
pressing this button suspends all the jobs. The jobs can be cancelled by  
selecting [Stop] on the Job Status screen.  
10  
11  
12  
<Start> button  
Press this button to start a job.  
<Speed Dial> button  
<C> (clear) button  
Press this button to enter speed dial codes.  
Press this button to delete a numeric value or the last digit entered, or to  
replace the current value with the default value. The button also cancels a  
suspended job.  
36  
                           
MachineServices  
No.  
Button  
Function  
13  
14  
<Dial Pause> button  
Inserts a pause while dialing a fax number.  
<Machine Status>  
button  
Displays a screen where you can check the machine status, billing meter,  
and the status of consumables, or print various reports. Use this button also  
when accessing the System Administration mode.  
15  
16  
17  
<Job Status> button  
<Features> button  
<All Services> button  
Displays a screen where you can check the progress of active jobs, or  
display the detailed information of completed jobs.  
Returns the display to the previous service screen when the Job Status  
screen or Machine Status screen is displayed.  
Displays a screen where you can access the services available on the  
machine.  
NOTE: The services that appear on the All Services screen can be  
programmed under the System Administration mode. For more information,  
refer to the System Administration Guide.  
Machine Services  
The machine provides various services that can be accessed by pressing the <All  
Services> button on the control panel. The following description outlines the services  
available on the machine.  
NOTE: In this manual, a screen that is displayed by pressing the <All Services> button  
is referred to as the “All Services screen”.  
NOTE: The arrangement of icons for the services displayed on the screen can be  
changed by the System Administrator.  
1. Press the <All Services> button  
on the control panel.  
2. Select the required service on  
the All Services screen.  
NOTE: Use the scroll bar to switch  
between screens.  
Copy  
Allows you to copy documents in various ways. For example, you can produce output  
which has been reduced or enlarged to a different size, or copy two or four independent  
documents onto one sheet of paper. For more information, refer to the Copy chapter  
on page 45.  
E-mail  
Allows you to send scanned documents by e-mail in various ways. For example, you  
can set the density for scanning, or specify the file format for saving the documents.  
For more information, refer to the Scan/E-mail chapter on page 117.  
37  
                 
2 Product Overview  
Internet Fax  
Allows you to send and receive faxes over the Internet or intranet. Internet Fax provides  
reduced cost of transmissions compared to the use of a conventional phone line. After  
scanning documents, you can send scanned data by e-mail, and can also receive  
scanned data in an e-mail attachment sent from an Internet Fax compatible machine.  
For more information, refer to the Fax chapter on page 79.  
Fax  
Allows you to fax documents in various ways. For example, you can send documents  
in a reduced or enlarged format, or specify destinations using the Address Book or  
speed dialing features. For more information, refer to the Fax chapter on page 79.  
Server Fax  
Allows you to send and receive image data by using the fax feature of a fax server. The  
Server Fax service cannot be used concurrently with the Fax or Internet Fax service.  
For more information, refer to the Fax chapter on page 79.  
Network Scanning  
Allows you to scan documents and store them as electronic documents on a file server  
on the network by selecting a job template which has various assigned parameters.  
You can retrieve the stored electronic documents by accessing the file server from a  
PC. For more information, refer to Network Scanning in the Scan/E-mail chapter on  
page 126, and Services in the CentreWare Internet Services chapter on page 161.  
Scan to PC  
Allows you to scan and store documents into specified destinations using the FTP or  
SMB protocol. For more information, refer to Scan to PC in the Scan/E-mail chapter on  
page 127.  
Scan to Mailbox  
Enables the confidential mailbox or polling feature by storing the scanned documents  
into private mailboxes. For more information, refer to Scan to Mailbox in the Scan/E-  
mail chapter on page 126.  
Send from Mailbox  
Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to  
change or release linkage with a job flow sheet, and execute the linked job flow sheets.  
For more information, refer to the Send from Mailbox chapter on page 145.  
Job Flow Sheets  
Allows you to execute a series of actions on scanned documents using a job flow sheet  
created on a networked computer. For more information, refer to the Job Flow Sheets  
chapter on page 153.  
Custom Services  
Allows independent software vendors and partners to develop customized programs to  
access directly from the machine. Users can enter their authentication login at the  
machine and access a set of features and options designed specifically for their  
business needs. Refer to Xerox Extensible Interface Platform (XEIP) in the Appendix  
chapter of the System Administration Guide on how to set up this feature.  
38  
                 
PowerOn/Off  
Stored Programming  
Allows you to store frequently-used settings as a program and recall them with just one  
button. This service is not available on the All Services screen by default, but can be  
displayed by the System Administrator. For instructions on how to display the service  
on the All Services screen, refer to the System Administration Guide or ask your  
System Administrator. For more information on this feature, refer to the Stored  
Programming chapter on page 157 or the Setups chapter in the System Administration  
Guide.  
Power On/Off  
Powering On  
Ensure that the machine is connected to a suitable power supply and that the power  
plug is firmly connected to the electrical outlet.  
The machine is ready to make copies after a maximum of 26 seconds from powering on  
(varies with the machine configuration).  
1. Press the power switch to the <I>  
position.  
NOTE: If the machine does not start  
up, check that the RESET button on  
the back of the machine is in the reset  
position (depressed).  
TEST button  
RESET button  
Powering Off  
Before switching off the machine, wait at least 5 seconds after all copy or print jobs  
have completely finished.  
After you switch off the machine, it remains on for approximately 10 seconds while it  
stores files on the hard disk drive and prepares for shutdown. The machine then shuts  
down completely. Be careful not to unplug the power cord immediately after you switch  
off the machine.  
NOTE: If the machine is switched off while processing data stored in the memory, the  
data may be lost.  
NOTE: When switching on the machine again, wait at least 10 seconds after the touch  
screen is turned off and the machine completely shuts down.  
39  
         
2 Product Overview  
Ground Fault Interrupter (GFI)  
If a fault is detected in the power supply to the machine, a Ground Fault Interrupter  
(GFI) device on the machine automatically cuts all electrical power. If power is  
interrupted, locate the RESET button on the back of the machine. If the GFI has been  
triggered, the RESET button will be in the tripped position. To restore power to the  
machine, press the RESET button.  
Before using the machine, press the TEST button. If the GFI is working properly, the  
RESET button should pop up. If it does, press the RESET button.  
TEST button  
RESET button  
NOTE: If the RESET button pops back up when you press it, or if power is not  
restored by this procedure, contact the Xerox Welcome Center.  
Energy Saver Modes  
The machine has a power saving feature that significantly reduces power consumption  
during periods of inactivity. The <Energy Saver> button is located on the upper-right  
portion of the control panel, and lights up when the power saving feature is enabled.  
The power saving feature operates in the following modes.  
• Low Power Mode  
• Sleep Mode  
<Energy Saver>  
light/button  
Low Power Mode  
The machine automatically switches to the Low Power Mode after a certain period of  
time from the last copy, fax, scan, or print operation. In this mode, the touch screen is  
turned off, and the <Energy Saver> light is on. The Low Power Mode is cancelled when  
the <Energy Saver> button on the control panel is pressed, or a fax or print job is  
received by the machine. The factory default setting of 10 minutes is customer  
changeable within the range of 2 to 60 minutes.  
Sleep Mode  
The machine automatically switches from the Low Power Mode to the Sleep Mode after  
a further period of inactivity. The Sleep Mode has a reduced power consumption  
compared to Low Power Mode. In this mode, the touch screen is turned off, and the  
40  
             
Modes  
<Energy Saver> light is on. The Sleep Mode is cancelled when the <Energy Saver>  
button is pressed, or a fax or print job is received by the machine. The factory default  
setting of 10 minutes is customer changeable within the range of 2 to 60 minutes, and  
must be longer than the Low Power Mode time value. The time specified for entering  
the Sleep Mode will be counted from when the machine enters the Low Power Mode.  
NOTE: For information on how to change the default time settings, refer to the Setups  
chapter in the System Administration Guide.  
Modes  
Use the following buttons to access the screens which allow you to select features,  
monitor the status of jobs, and obtain general information on the machine:  
• All Services  
• Features  
• Job Status  
• Machine Status  
NOTE: These buttons do not respond when the machine is in the System  
Administration mode.  
<All Services>  
button  
<Features>  
button  
<Job Status>  
button  
<Machine Status> button  
All Services  
Use this button to access all the services available on the machine.  
NOTE: The arrangement of service icons displayed on the screen can be changed by  
the System Administrator.  
1. Press the <All Services> button  
on the control panel.  
Features  
Use this button to return the display to the previous service screen when the Job Status  
screen or Machine Status screen is displayed. The previous service screen may not  
appear, even if you press this button, if you are in one of the service screens. In this  
case, use the <All Services> button to select the required service.  
41  
           
2 Product Overview  
Job Status  
Use this button to check the progress of a job, or display the log and detailed  
information of completed jobs. The latest job is displayed at the top of the list. Use this  
button to also check, delete, or print stored documents or documents in the machine’s  
mailboxes. For more information, refer to the Job Status chapter in the System  
Administration Guide.  
Machine Status  
Use this button to check the machine status, the billing meter, and the status of  
consumables, or to print various reports. This button is also used when accessing the  
System Administration mode. For more information, refer to the Machine Status  
chapter in the System Administration Guide.  
Job Interrupt  
Use this feature to temporarily suspend the current job to allow an urgent job to be  
initiated.  
NOTE: The machine identifies a convenient point to interrupt the current job.  
1. Press the <Interrupt> button on  
the control panel.  
2. Enter the commands for the new  
job.  
3. Press the <Start> button on the  
control panel.  
4. To restart the interrupted job,  
press the <Interrupt> button  
again, and press the <Start>  
button.  
<Interrupt> button  
NOTE: Interrupted jobs cannot be promoted, released, or deleted in the print queue.  
Attaching the Tray Attachment to the Office Finisher LX  
(Optional)  
When unstapled A4 LEF, 8.5 x 11” LEF, or B5 LEF paper is output to the Finisher tray,  
using the tray attachment is recommended.  
1. Remove the tray attachment  
from under the Office Finisher  
LX tray.  
42  
               
RecycledPaper  
2. Attach the tray attachment to  
the tray, as shown in the  
illustration.  
Recycled Paper  
The use of recycled paper in the machine benefits the environment with no degradation  
in performance. Xerox recommends recycled paper with 20% post consumer content  
which can be obtained both through Xerox and other office suppliers. Contact your  
Xerox representative or go to www.xerox.com for more information on other types of  
recycled paper.  
43  
   
2 Product Overview  
44  
3 Copy  
This chapter contains information on the copy screens and the features available.  
NOTE: Some of the features described in this chapter are optional, and may not apply  
to your machine configuration.  
Copying Procedure  
This section describes the basic copy procedure. Follow the steps below.  
1. Load the Documents – page 45  
2. Select the Features – page 47  
3. Enter the Quantity – page 48  
4. Start the Copy Job – page 48  
5. Check the Status of the Copy Job – page 49  
Stopping a Copy Job – page 49  
NOTE: If the Authentication and Accounting feature is enabled, you may be required  
to enter your user ID and passcode (if they are set up) before using the machine. For  
further information, contact the System Administrator.  
1. Load the Documents  
The machine provides the following document input areas:  
• Document feeder - for single or multiple-page documents  
• Document glass - for single-page or bound documents  
NOTE: The document glass cover will be installed in the non-document feeder  
configuration.  
NOTE: The machine automatically detects standard document sizes. The sizes that  
can be detected vary depending on the paper size table specified by the System  
Administrator. For more information on setting the paper size table, refer to the Setups  
chapter in the System Administration Guide. If the document is of a non-standard size  
or not identified as a standard size, the machine will prompt you to check the  
document or manually enter the document size. For information on how to enter a  
document size manually, refer to Original Size on page 59.  
45  
                   
3 Copy  
Document Feeder  
The following explains how to load documents using the document feeder.  
The maximum capacity of the document feeder is shown below:  
Document Type (Weight)  
Capacity  
75 sheets  
Lightweight (38-49 g/m2)  
Plain (50-80 g/m2)  
75 sheets  
50 sheets  
Heavyweight (81-128 g/m2)  
Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width  
and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x  
8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. Make sure that documents are in good  
condition, and remove all staples or paper clips before loading.  
NOTE: To reduce the risk of document feeder jams, use the document glass to copy  
folded or creased documents.  
NOTE: A paper jam may occur when custom sized originals are loaded in the  
document feeder and the original size feature is set to [Auto Detect]. In this case,  
entering a custom paper size is recommended. For more information, refer to Original  
Size on page 59.  
The machine is capable of sequentially scanning mixed size documents using the  
document feeder. Align the documents against the top corner of the document feeder.  
For information on how to copy mixed size originals using the document feeder, refer  
to Mixed Sized Originals on page 60.  
1. Before loading the documents  
into the document feeder,  
remove all staples and paper  
clips.  
2. Insert the documents neatly in  
the document feeder face up,  
aligning the left edge with the  
document feeder tray. The first  
page should be on top with the  
headings towards the back or left of the machine.  
3. Position the guides to just touch the edge of the documents.  
When [Auto Paper Select] is selected in [Paper Supply], the machine automatically  
selects an appropriate tray according to the document size. The selected tray, paper  
size, and orientation in the selected tray are displayed on the screen.  
NOTE: This feature is available when the machine finds an appropriate tray. If there is  
no appropriate tray, manually select a tray or use the bypass tray. For more  
information on tray selection, refer to Paper Supply on page 51.  
46  
 
CopyingProcedure  
Document Glass  
The following explains how to load a document using the document glass.  
The document glass is used for a single-page or bound document up to 297 mm (11.7  
inches) for the width and up to 432 mm (17 inches) for the length.  
NOTE: Before you place a document on the document glass, make sure that the  
touch screen is ready. If you place the document on the document glass before the  
touch screen is ready, the paper size may not be detected correctly.  
1. Raise the document feeder or  
the document glass cover.  
2. Place the document face down  
on the document glass, aligned  
with the tip of the registration  
arrow near the top left of the  
document glass.  
CAUTION  
• Do not apply excessive force when placing a thick document on the document  
glass.  
3. Lower the document feeder or the document glass cover.  
2. Select the Features  
NOTE: The features displayed on the copy screens vary depending on your machine  
configuration.  
1. Press the <All Services> button  
on the control panel.  
<All Services> button  
<Clear All> button  
47  
     
3 Copy  
2. Select [Copy] on the All  
Services screen.  
NOTE: If the Authentication and  
Accounting feature is enabled, you  
may be required to enter your user ID and passcode (if they are set up). If you need  
assistance, contact the System Administrator.  
3. Set the required features on each tab. If [More] is selected, select [Save] to  
confirm the selected feature or [Cancel] to return to the previous screen.  
For information on the features available on each tab, refer to the following:  
Copy – page 49  
Image Quality – page 56  
Layout Adjustment – page 58  
Output Format – page 63  
Job Assembly – page 73  
3. Enter the Quantity  
The maximum copy quantity is 999.  
1. Use the numeric keypad to enter  
the number of copies required.  
The number entered is  
displayed in the upper right  
corner of the touch screen.  
NOTE: To cancel an incorrect entry,  
press the <C> button, and enter the  
correct quantity.  
<C> button  
4. Start the Copy Job  
1. Press the <Start> button. Each  
document is scanned. The  
number of copies remaining is  
displayed in the upper right  
corner of the touch screen.  
<Start> button  
While copying, if the document feeder or document glass is ready, you can scan the  
next document or program the next job. You can also program the next job while the  
machine is warming up.  
48  
       
Copy  
5. Check the Status of the Copy Job  
1. Press the <Job Status> button  
on the control panel to display  
the [Active Jobs] tab.  
The queued copy job is displayed. If the job is not displayed, it may have already been  
processed.  
For more information, refer to the Job Status chapter in the System Administration  
Guide.  
Stopping a Copy Job  
Follow the steps below to manually cancel an activated copy job.  
1. Press the <Stop> button on the  
control panel to suspend the  
current copy job.  
<Stop> button  
2. If required, press the <Job  
Status> button to display the  
[Active Jobs] tab. To exit the  
[Active Jobs] tab, press the  
<Features> button.  
3. On the [Stop/Pause] screen  
displayed, select [Cancel] to delete the suspended copy job.  
NOTE: To resume the job, select [Resume] on the [Stop/Pause] screen.  
Copy  
This section describes the features on the [Copy] screen. For information on the  
features available, refer to the following:  
Reduce/Enlarge – page 50  
Paper Supply – page 51  
2 Sided Copying – page 52  
Copy Output – page 53  
1. Press the <All Services> button  
on the control panel.  
2. Select [Copy] on the touch  
screen.  
3. Set the required feature.  
4. Select [Save].  
49  
             
3 Copy  
Reduce/Enlarge  
This feature allows you to reduce or enlarge copies by a specified ratio within the range  
of 25-400%.  
1. Select the [Reduce/Enlarge]  
feature on the [Copy] screen.  
More  
Displays the [Reduce/Enlarge] screen. For more information, refer to [Reduce/Enlarge]  
Screen on page 50.  
[Reduce/Enlarge] Screen  
Provides additional reduction/enlargement options.  
NOTE: The options displayed on this screen vary depending on the selected paper  
size series.  
Proportional %  
• Text box - Allows you to enter a  
desired reduction/enlargement  
ratio using the scroll buttons. You  
can also enter the value by  
touching the text box and using  
the numeric keypad on the control panel. The value can be specified within the  
range of 25-400% in 1% increments.  
• 100% - Copies at the same size as the original document.  
• Auto % - Automatically reduces/enlarges the image of the document to fit on the  
paper size selected.  
• Presets - Allows you to select from seven preset enlargement/reduction ratios. The  
presets are set up by the System Administrator.  
Independent X - Y %  
Allows you to specify a reduction/enlargement ratio individually for the width and length  
within the range of 25-400% in 1% increments.  
• Width - X%, Length - Y% - Allows you to enter the desired reduction/enlargement  
ratios for the width and length using the scroll buttons. You can also enter the values  
by touching the text boxes and using the numeric keypad on the control panel. The  
values can be specified within the range of 25-400% in 1% increments.  
• Lock X - Y% - Specifies the same ratio adjustment for the width and length at the  
same time.  
• Width:100%, Length:100% - Sets the reduction/enlargement ratio of both the width  
and length to 100%.  
• Auto - Automatically specifies the reduction/enlargement ratio individually for the  
width and length to fit on the paper.  
• Copy All X - Y% - Enables the [Auto] feature, and reduces the image of the  
document slightly from the reduction/enlargement ratio to copy the complete image  
of the document onto the paper.  
50  
     
Copy  
• Width:50%, Length:100% - Sets the reduction/enlargement ratio of the width to 50%  
and that of the length to 100%.  
NOTE: The above options are displayed when the paper size series is set to [A/B  
Series]. When [Inch Series] or other paper size series is selected, the options  
displayed will be different. For information on how to change the paper size series,  
refer to the Setup chapter in the System Administration Guide.  
NOTE: When [Auto %] is selected, Tray 1 is automatically selected, even when [Auto  
Paper Select] is selected in [Paper Supply].  
Paper Supply  
The available paper trays are displayed on the touch screen together with the media  
size and orientation preset for each tray.  
When changing the size or type of media in a tray, the tray must be reprogrammed by  
the System Administrator to match the media being loaded. For more information on  
reprogramming the tray, contact the System Administrator.  
For information on the sizes and types of media supported by the machine, refer to the  
Paper and Other Media chapter in the System Administration Guide.  
1. Select a preset button or [More]  
for the [Paper Supply] feature on  
the [Copy] screen.  
More  
Displays the [Paper Supply] screen. For more information, refer to [Paper Supply]  
Screen on page 51.  
[Paper Supply] Screen  
Allows you to select a paper tray from the preset trays, including the bypass tray.  
Presets  
Allows you to select a paper tray  
from the three preset trays set up by  
the System Administrator. The tray  
number, paper size, and orientation  
are also displayed for all trays.  
5 J  
Displays the [Tray 5 (Bypass)] screen when a paper size and type are not preset by the  
System Administrator. For more information, refer to [Tray 5 (Bypass)] Screen on page  
52.  
Auto Paper Select  
Allows you to select an appropriate tray automatically according to the document size,  
amount of reduction or enlargement, and related features settings.  
NOTE: When [Paper Supply] is set to [Auto Paper Select], [Reduce/Enlarge] is  
automatically set to [100%] and [Auto %] cannot be selected.  
51  
       
3 Copy  
[Tray 5 (Bypass)] Screen  
You can temporarily use the bypass tray to load paper that is unavailable from Trays  
2
1-4. Up to a 10 mm (0.4 inch) stack of paper (approximately 95 sheets of 80 g/m  
paper) can be loaded in the bypass tray.  
Paper Size  
• Auto Size Detect - Detects the  
paper size automatically.  
• Standard Size - Displays the  
preset paper sizes on the touch  
screen, and allows you to select a paper size. The presets are set up by the System  
Administrator.  
• Custom Size - Allows you to specify the width and length of the paper size using the  
scroll buttons in 1 mm (0.1 inch) increments. The acceptable ranges of paper sizes  
are 89-297 mm (3.5-11.7 inches) for the width and 99-432 mm (3.9-17.0 inches) for  
the length.  
Paper Type  
Displays the preset paper types on the touch screen, and allows you to select the paper  
type. The presets are set up by the System Administrator. The setting is only temporary  
and applies only to the current copy job.  
2 Sided Copying  
This feature allows you to automatically make single or double-sided copies from single  
or double-sided documents.  
NOTE: Before using the feature, specify the document orientation to indicate the top  
of the document in [Original Orientation] on the [Layout Adjustment] screen.  
NOTE: The 2 Sided Copying option cannot be used with the following paper types:  
Transparency, Lightweight, Heavyweight, Labels, Bond, as well as paper already  
printed on one side.  
1. Select a preset button or [More]  
for the [2 Sided Copying]  
feature on the [Copy] screen.  
More  
Displays the [2 Sided Copying] screen. For more information, refer to [2 Sided Copying]  
Screen on page 53.  
52  
           
Copy  
[2 Sided Copying] Screen  
Allows you to select the 2 sided copying options, document feed direction, and original  
orientation.  
NOTE: When using the document  
glass for [1 J 2 Sided] or [2 J 2  
Sided], the machine will display a  
message when it is ready to scan  
the next document.  
1 J 1 Sided  
Makes single-sided copies from single-sided documents.  
1 J 2 Sided  
Makes double-sided copies from single-sided documents.  
2 J 2 Sided  
Makes double-sided copies from double-sided documents.  
2 J 1 Sided  
Makes single-sided copies from double-sided documents  
Rotate Side 2  
Rotates side 2 of the printouts head to toe.  
NOTE: This check box is available for all options except [1 J 1 Sided].  
Copy Output  
This feature allows you to sort copy outputs. If the optional finisher has been installed,  
the stapling, hole-punching, and/or folding feature is also available. You can select the  
staple and/or hole-punch position on the copy output.  
NOTE: The features displayed on the screen vary depending on whether a finisher is  
installed on your machine, whether the installed finisher is an Office Finisher LX or an  
Integrated Office Finisher, and what options are installed on the finisher.  
NOTE: If the correct size paper is not loaded in the machine when the stapling and/or  
hole-punching feature is applied to a copy or print job, a paper size error may occur.  
When this happens, the finisher contains the wrong size paper already processed up  
to this point. If the machine displays a message saying that the paper loaded in a tray  
is different from the settings, open the finisher top cover, and remove the wrong size  
paper, load the correct size paper in the tray, and restart the job. If you simply replace  
the paper in a tray, and resume the job without removing the processed paper in the  
finisher, the machine will staple and/or hole punch the wrong size paper still in the  
finisher together with the correct size paper from the tray.  
53  
     
3 Copy  
1. Select a preset button or [More]  
for the [Copy Output] feature on  
the [Copy] screen.  
NOTE: The screen shown on the  
right is displayed when the Office  
Finisher LX is installed. If the  
Integrated Office Finisher is  
installed, or if a finisher is not  
installed, the display will be  
different.  
Collated  
Delivers the specified number of copy sets in the same order as the documents. Other  
collation options are available on the [Copy Output] screen. For more information, refer  
to [Copy Output] Screen on page 54.  
1 Staple  
Attaches one staple to the top left corner of your output. Other stapling options are  
available on the [Copy Output] tab. For more information, refer to [Copy Output] Screen  
on page 54.  
Folding  
Displays the [Folding] screen where you can select a folding option for your output.  
NOTE: When copying a document using this feature, wait to take the copies out of the  
output tray until the copy job is completed.  
• No Folding - Disables the Folding function.  
• Single Fold - Makes a crease in each sheet of the outputs for easy folding.  
Booklet Creation  
Displays the [Booklet Creation] screen. This feature is identical to [Booklet Creation] on  
the [Output Format] tab. For information, refer to Booklet Creation on page 63.  
Hole Punch & More  
Displays the [Copy Output] Screen. For more information, refer to [Copy Output]  
Screen on page 54.  
NOTE: [Hole Punch & More] appears when the Office Finisher LX is installed. When  
the Integrated Office Finisher is installed, or when a finisher is not installed, [More] is  
displayed instead.  
[Copy Output] Screen  
Allows you to select the staple and/or hole-punch position and sorting method for your  
output, and to specify the output tray.  
NOTE: The screen shown on the  
right is displayed when the Office  
Finisher LX is installed. If the  
Integrated Office Finisher is  
installed, or if a finisher is not  
installed, the display will be  
different.  
54  
 
Copy  
Paper Supply  
Displays the [Paper Supply] screen. Select a paper tray for your copy job.  
Staple  
Allows you to specify the staple position.  
• No Staple - Disables the feature.  
• 1 Staple - Attaches one staple to the top left corner of the output.  
• 2 Staples (Left) - Attaches two staples along the left edge of the output.  
• 2 Staples (Top) - Attaches two staples along the top edge of the output.  
NOTE: When the Integrated Office Finisher is installed, or when a finisher is not  
installed, the [2 Staples (Left)] and [2 Staples (Top)] options are not available.  
Hole Punch  
Allows you to specify the hole-punch position.  
NOTE: When the Integrated Office Finisher is installed, or when a finisher is not  
installed, the [Hole Punch] options are not available.  
• No Punch - Disables the feature.  
• 2 Hole Punch - Punches two holes in the left edge of the output.  
• 3 Hole Punch - Punches three holes in the left edge of the output.  
• Top - Selecting [2 Hole Punch] or [3 Hole Punch] and this check box punches two  
holes or three holes in the top edge of the output.  
NOTE: The above Hole Punch options are displayed when the 2 & 3 Hole Punch Unit  
is installed. When the 2 & 4 Punch Unit is installed, the options available are [No  
Punch], [2 Hole Punch], [4 Hole Punch], and [Top]. When the 4 Hole Punch Unit is  
installed, the options available are [No Punch], [4 Hole Punch], and [Top].  
Collation  
• Collated - Delivers the specified number of copy sets  
in the same order as the documents. For example,  
two copies of a three-page document are delivered in  
the order 1-2-3, 1-2-3.  
• Uncollated - Delivers the copies in stacks based on  
the number of copies required for each document.  
For example, two copies of a three-page document  
are delivered in the order 1-1, 2-2, 3-3. Stapling is not  
available when [Uncollated] is selected.  
55  
     
3 Copy  
• With Separators - Delivers the copies in stacks, based on the number of copies  
required for each document, with a separator between each stack. Select the [Paper  
Supply] button to specify the paper tray containing the separator paper. Stapling is  
not available when [With Separators] is selected.  
Output Destination  
Displays the [Output Destination] screen. Select an output tray for the copy job.  
Image Quality  
This section describes the features used to adjust the quality of the output image. For  
more information on the features available, refer to the following:  
Original Type – page 56  
Image Options – page 57  
Background Suppression – page 57  
1. Press the <All Services> button  
on the control panel.  
2. Select [Copy] on the touch  
screen.  
3. Select the [Image Quality] tab.  
4. Set the required feature.  
5. Select [Save].  
Original Type  
This feature allows you to copy at optimum image quality by selecting the type of the  
original documents.  
1. Select [Original Type] on the  
[Image Quality] screen.  
2. Select the required option.  
3. Select [Save].  
Text  
Select this option to copy documents that contain text only, where the text must be  
copied crisply.  
Photo & Text  
Select this option to copy documents that contain both text and photographs. Text and  
photographs are automatically distinguished, and an appropriate quality mode is  
selected for individual areas.  
Photo  
Select this option to copy documents that contain photographs only.  
56  
         
ImageQuality  
Light Text  
Select this option to copy documents that contain faint text, such as that written in  
pencil.  
Text on See-Through Paper  
Select this option to copy documents that use see-through paper.  
NOTE: [Text on See-Through Paper] is available only when [System Settings] > [Copy  
Service Settings] > [Copy Control] > [Original Type - See-Through Paper] is enabled.  
Image Options  
This feature allows you to adjust the brightness and sharpness levels for copying  
documents.  
1. Select [Image Options] on the  
[Image Quality] screen.  
2. Select the required levels.  
3. Select [Save].  
Lighten/Darken  
Allows you to adjust the copy density using seven levels between [Lighten] and  
[Darken]. The copy density increases the nearer the level is to [Darken], and decreases  
the nearer the level is to [Lighten].  
Sharpness  
Allows you to adjust the copy sharpness using five levels between [Sharpen] and  
[Soften]. The sharpness of contours increases the nearer the level is to [Sharpen], and  
decreases the nearer the level is to [Soften].  
Background Suppression  
This feature suppresses background colors and image bleed-through when copying.  
NOTE: This feature is not available when [Photo] is selected on the [Original Type]  
screen.  
1. Select [Background  
Suppression] on the [Image  
Quality] screen.  
2. Select the required options.  
3. Select [Save].  
No Suppression  
Disables the feature.  
Auto Suppression  
Automatically suppresses background colors.  
57  
             
3 Copy  
Layout Adjustment  
This section describes the layout adjustment features for copying. For more information  
on the features available, refer to the following:  
Book Copying – page 58  
2 Sided Book Copying – page 59  
Original Size – page 59  
Edge Erase – page 60  
Image Shift – page 60  
Image Rotation – page 61  
Invert Image – page 62  
Original Orientation – page 62  
1. Press the <All Services> button  
on the control panel.  
2. Select [Copy] on the touch  
screen.  
3. Select the [Layout Adjustment]  
tab. Use the side tabs to switch  
between screens.  
4. Select the required feature.  
Book Copying  
This feature allows you to copy facing pages of a bound document in the correct page  
sequence using the document glass. The two pages will be copied onto two separate  
pages.  
1. Select [Book Copying] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
NOTE: The facing pages of a bound document must be placed in a horizontal  
orientation on the document glass.  
Off  
Disables the feature.  
Left Page then Right  
Copies pages of an open book in the direction from left to right.  
• Both Pages - Copies both the left and right pages.  
• Left Page Only - Copies the left pages only.  
• Right Page Only - Copies the right pages only.  
58  
       
LayoutAdjustment  
Binding Edge Erase  
Erases printing of the center binding area of the book that tends to be shadowed due  
to the fold in the pages. Use the scroll buttons to specify the area to be erased from the  
center of an open book within the range of 0-50 mm (0.0-2.0 inches) in 1 mm (0.04 inch)  
increments.  
2 Sided Book Copying  
This feature allows you to make double-sided copies in the same order and image  
layout as the original bound document, using the document glass. A blank sheet is  
automatically inserted as the first page.  
1. Select [2 Sided Book Copying]  
on the [Layout Adjustment]  
screen.  
2. Select the required options.  
3. Select [Save].  
NOTE: This feature and the [Book Copying] or [Build Job] feature cannot be activated  
simultaneously.  
Off  
Disables the feature.  
Left Page then Right  
Copies both pages of an open book in the direction from left to right.  
Start & End Pages  
Displays the [Starting & Ending Pages] screen where you can specify the start page  
and the end page for copying. The specified page sides must be identified using the  
bound original.  
Binding Edge Erase  
Erases printing of the center binding area of the book that tends to be shadowed due  
to the fold in the pages. Use the scroll buttons to specify the area to be erased from the  
center of an open book within the range of 0-50 mm (0.0-2.0 inches) in 1mm (0.04 inch)  
increments.  
Original Size  
This feature allows you to set the size of the document automatically, to select from a  
list of preset sizes, or to mix different size documents. If you select a preset size,  
documents will be copied according to the specified size regardless of their actual size.  
1. Select [Original Size] on the  
[Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Auto Detect  
Automatically detects the size of standard sized documents.  
59  
         
3 Copy  
Manual Size Input  
Allows you to select the input size from the 11 preset standard sizes in portrait or  
landscape orientations, or select a custom size within the ranges of 15-297 mm (0.6-  
11.7 inches) for length and 15-432 mm (0.6-17.0 inches) for width. The presets are set  
up by the System Administrator.  
Mixed Sized Originals  
Allows you to copy more than one original size document. The machine senses the  
mixed sized originals automatically, and copies each document at the same size as the  
originals. Load different size documents, with top left corners aligned, into the  
Document Feeder.  
NOTE: 5.5 × 8.5" and A5 originals must be loaded in portrait orientation.  
NOTE: Confirm that the orientation of the documents and the [Original Orientation]  
setting on the [Layout Adjustment] screen are the same.  
Edge Erase  
This feature allows you to erase unwanted marks such as hole-punch marks from each  
edge of the copy.  
NOTE: Make sure that the orientation of the documents and the [Original Orientation]  
setting on the [Layout Adjustment] screen are the same.  
1. Select [Edge Erase] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
All Edges  
Erases the same amount from all four edges of your document. If you do not want to  
erase any edges, select [Parallel Edges] and select 0.0 using the scroll buttons.  
Parallel Edges  
Allows you to specify the edge erase amounts for top and bottom and/or left and right  
edges. Up to 50 mm (2 inches) can be erased from each edge.  
Image Shift  
This feature allows you to change the position of the image on the output copy paper.  
NOTE: Make sure that the orientation of the documents and the [Original Orientation]  
setting on the [Layout Adjustment] screen are the same.  
NOTE: The amount of the image shift depends on the size of paper loaded in the  
machine.  
NOTE: When [Mixed Sized Originals] is selected, the amount shifted is determined by  
the image position of the first sheet, and is applied to all subsequent sheets of the  
documents.  
60  
             
LayoutAdjustment  
1. Select [Image Shift] on the  
[Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
No Shift  
Disables the feature.  
Auto Center  
Automatically places the image in the center of the copy paper.  
Margin Shift  
Moves the image by specified amounts on the copy paper in the Up/Down and Left/  
Right directions. You can enter up to 50 mm (2 inches) for both dimensions.  
If your machine is configured to make double-sided copies, you can select the options  
below for both Side 1 and Side 2.  
• Side 1 - Allows you to move the image on Side 1. You can specify an offset of up to  
50 mm (2 inches) for both dimensions using the scroll buttons.  
• Side 2 - Allows you to move the image on Side 2. You can specify an offset of up to  
50 mm (2 inches) for both dimensions using the scroll buttons.  
• Mirror Side 1 - Automatically shifts the image on Side 2 to mirror Side 1.  
Image Rotation  
This feature allows you to automatically rotate the image to match the orientation of the  
paper in the tray.  
1. Select [Image Rotation] on the  
[Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
Always On  
Automatically rotates the image, as required, to fit on the selected copy paper.  
On during Auto  
Automatically rotates the image, as required, to fit on the selected copy paper. This  
feature is available only when [Auto Paper Select] is selected in the [Paper Supply]  
feature or [Auto %] is selected in the [Reduce/Enlarge] feature.  
61  
     
3 Copy  
Invert Image  
This feature allows you to mirror the image, and to make negatives of the image on the  
copy output.  
1. Select [Invert Image] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
Mirror Image  
Allows you to create a mirror image of the document.  
• Normal Image - Select this option for normal image output.  
• Mirror Image - Creates a mirror image of the original for the copy output.  
Negative Image  
Allows you to create a negative image of the document.  
• Positive Image - Select this option for normal positive image output.  
• Negative Image - Creates a negative image of the original for the copy output. All  
the black images on the page will be inverted to white, and all the white images will  
be inverted to black.  
Original Orientation  
This feature allows you to specify the orientation of the documents. The document  
orientation must be specified before using the [Image Shift], [Edge Erase], [Multiple-  
Up], [Repeat Image], [Annotations], and [Booklet Creation] features.  
1. Select [Original Orientation] on  
the [Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Upright Images  
Selects the vertical orientation, where the top of the document is orientated towards the  
back of the machine.  
Sideways Images  
Selects the horizontal orientation, where the top of the document is orientated towards  
the left of the machine.  
62  
           
OutputFormat  
Output Format  
This section describes features that enhance the appearance of a copy job. For more  
information on the features available, refer to the following:  
Booklet Creation – page 63  
Covers – page 65  
Transparency Options – page 66  
Page Layout – page 67  
Poster – page 68  
Annotations – page 68  
Watermark – page 71  
ID Card Copying – page 72  
1. Press the <All Services> button  
on the control panel.  
2. Select [Copy] on the touch  
screen.  
3. Select the [Output Format] tab.  
Use the side tabs to switch  
between screens.  
4. Select the required feature.  
5. Select [Save].  
Booklet Creation  
This feature allows you to create multi-page booklets from a set of 1 or 2 sided originals.  
It reduces and correctly positions each image to produce output that, when folded, will  
be ordered to read like a booklet.  
NOTE: If the number of document pages is a multiple of four, the booklet will not have  
blank pages. Otherwise the extra pages in the book will be blank.  
NOTE: This feature is available only when [Collated] is selected in [Copy Output].  
NOTE: Wait to take copies out of the output tray until the copy job is completed.  
1. Select [Booklet Creation] on the  
[Output Format] screen.  
2. Select the required options.  
3. Select [Save].  
Off  
Disables the feature.  
Create Left/Top Bound Booklet  
Makes a booklet from a document. Images are automatically placed in a sequence that,  
when folded, the copies are bound at the top or left edge of the output.  
63  
       
3 Copy  
Copy Booklet  
Allows you to copy booklet sheets by maintaining the order of the images. The [Fold  
and Staple] option binds the copies to create the same type of booklet as the original  
one.  
Binding Shift  
Displays the [Booklet Creation - Binding Shift] screen. For more information, refer to  
[Booklet Creation - Binding Shift] Screen on page 64.  
Covers  
Displays the [Booklet Creation - Covers] screen. For more information, refer to [Booklet  
Creation - Covers] Screen on page 64.  
Divide Output  
Displays the [Booklet Creation - Divide Output] screen. For more information, refer to  
[Booklet Creation - Divide Output] Screen on page 65.  
Fold & Staple  
Displays the [Booklet Creation - Fold & Staple] screen. For more information, refer to  
[Booklet Creation - Fold & Staple] Screen on page 65.  
Output Destination  
Displays the [Output Destination] screen. Select an output tray for your copy job.  
Last Page on Back Cover  
Uses the last page of the original document as the back cover of the booklet. When  
using [Divide Output] to separate booklets, the cover will be the last page of the last  
subset.  
[Booklet Creation - Binding Shift] Screen  
Allows you to specify the amount of inside margin in 1 mm (0.04 inch) increments  
between 0 to 50 mm (0.0-2.0 inches) using the scroll buttons on the screen or the  
numeric keypad on the control panel.  
[Booklet Creation - Covers] Screen  
Allows you to add a cover sheet to the booklet. When the output is folded in half to make  
a booklet, the cover will be on both the front and back.  
Off  
Makes a booklet without a cover  
sheet.  
On  
Adds a cover sheet to the booklet from the cover stock tray. When selected, the  
[Covers] option becomes available.  
64  
         
OutputFormat  
Covers  
• Blank Covers - Adds a blank cover to the booklet.  
• Front Cover - 2 Sided - Copies the first and last pages of the document onto the  
cover stock. Add blank sheets to the set of documents if you want the inside front  
and back covers to remain blank.  
Paper Supply  
Displays the [Booklet Creation - Covers - Paper Supply] screen. Select one of the  
presets to specify [Main Body Tray] and [Cover Tray]. The paper loaded in the trays  
selected for [Main Body Tray] and [Cover Tray] should be the same size and in  
landscape orientation. For more information on the bypass tray, refer to [Tray 5  
(Bypass)] Screen on page 52.  
Depending on the trays installed on the machine, the name of this button may be  
different.  
[Booklet Creation - Divide Output] Screen  
Allows you to subdivide a large booklet into many booklets.  
Off  
Disables the feature.  
On  
Subdivides the booklet into subsets.  
Enter the number of sheets in each subset using the scroll buttons. You can also enter  
the number by touching the text box and using the numeric keypad on the control panel.  
[Booklet Creation - Fold & Staple] Screen  
Allows you to fold and staple the booklet.  
No Fold & Staple  
Disables the Fold and Staple  
features.  
Fold Only  
Makes a crease in each sheet of the booklet for easy folding.  
Fold & Staple  
Makes a crease in each sheet of the booklet for easy folding, and staples the sheets.  
Covers  
This feature allows you to add a front and/or back cover to a copy job.  
NOTE: If the machine’s memory becomes full while scanning a document with this  
feature enabled, follow the instructions on the screen to cancel the job. Delete the  
stored documents, or reduce the amount of pages to free some memory and try again.  
NOTE: This feature is unavailable when [Uncollated] or [With Separators] is selected  
in [Copy Output].  
65  
         
3 Copy  
1. Select [Covers] on the [Output  
Format] screen.  
2. Select the required options.  
3. Select [Save].  
No Covers  
Disables the feature.  
Front Cover Only  
Inserts a front cover page before the first page of the document. A different paper type  
than the main body pages can be used.  
Front & Back Covers  
Inserts cover pages before the first page and after the last page of the document. A  
different paper type than the main body pages can be used.  
Covers  
• Blank Covers - Adds a blank cover to the documents.  
• Printed Covers - Copies the first and last pages of the documents onto the cover  
stock. Add blank sheets to the set of documents if you want the inside front cover  
and inside back cover to remain blank.  
Paper Supply  
Displays the [Covers - Paper Supply] Screen. Select one of the presets to specify the  
[Main Body Tray] and [Cover Tray]. The paper loaded in the trays selected for [Main  
Body Tray] and [Cover Tray] should be the same size and orientation. For more  
information on the bypass tray, refer to [Tray 5 (Bypass)] Screen on page 52.  
Depending on the trays installed on the machine, the name of this button may be  
different.  
Transparency Options  
This feature allows you to place blank page separators between documents when  
copying onto transparency stock, and to make hard copy sets for handouts. Handouts  
can be 1 sided or 2 sided and stapled.  
1. Select [Transparency Options]  
on the [Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
No Transparency Separators  
Disables the feature.  
Blank Transparency Separators  
Places a blank page separator between each transparency sheet. Only one set of  
copies is made.  
NOTE: This feature is not available when [1 J 2 Sided] or [2 J 2 Sided] is selected in  
[2 Sided Copying].  
66  
   
OutputFormat  
Blank Separators & Handouts  
Copies one set of transparencies with blank page separators, and the required number  
of sets of paper copies for handouts.  
Transparency Set & Handouts  
Copies one set of transparencies with no page separators, and the required number of  
sets of paper copies for handouts.  
Paper Supply  
Displays the [Transparency Options - Paper Supply] screen. Select one of the presets  
to specify the [Transparency Tray] and the [Handout Tray]/[Separator & Handout Tray].  
For more information on the bypass tray, refer to [Tray 5 (Bypass)] Screen on page 52.  
Depending on the trays installed on the machine, the name of this button may be  
different.  
Page Layout  
This feature allows you to copy two, four or eight images onto one sheet of paper, or  
copy one image repeatedly onto one sheet of paper. The machine automatically  
reduces/enlarges the images as needed to print them on one page.  
1. Select [Page Layout] on the  
[Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
Multiple-Up  
• 2 Pages Up - Copies two pages of the document onto one sheet of paper.  
• 4 Pages Up - Copies four pages of the document onto one sheet of paper.  
• 8 Pages Up - Copies eight pages of the document onto one sheet of paper.  
• Reading Order - Sets how to lay out the images on a page. For [4 Pages Up] or [8  
Pages Up], you can select either horizontal rows from left to right or vertical columns  
from left to right.  
Repeat Image  
• 2 Pages Up -Copies an image two times vertically or horizontally onto one sheet of  
paper.  
• 4 Pages Up - Copies an image four times vertically or horizontally onto one sheet of  
paper.  
• 8 Pages Up - Copies an image eight times vertically or horizontally onto one sheet  
of paper.  
• Auto Repeat - Automatically calculates the number of times to repeat vertically or  
horizontally from document size, stock size, and the enlarge/reduction ratio.  
NOTE: This feature is not available when [Auto %] is selected in [Reduce/Enlarge].  
67  
     
3 Copy  
• Variable Repeat - Allows you to specify the number of times to repeat the image  
vertically or horizontally using the scroll buttons on the screen or the numeric keypad  
on the control panel. You can repeat an image between 1 to 23 times vertically, and  
between 1 to 33 times horizontally.  
Poster  
This feature allows you to divide and enlarge an original document to copy the image  
onto multiple sheets of paper. You can then paste them all together to make one large  
poster.  
NOTE: This feature is available only when [1 J 1 Sided] is selected in [2 Sided  
Copying].  
NOTE: This feature is unavailable when [Collated] is selected.  
1. Select [Poster] on the [Output  
Format] screen.  
2. Select the required option.  
3. Select [Save].  
NOTE: The machine automatically overlaps partitioned images when copying to allow  
for cutting and pasting. The overlap width is set to 10 mm (0.4 inch).  
No Posters  
Disables the feature.  
Output Size  
Allows you to select the size of poster you want to make from the presets that are listed  
on the touch screen. The machine automatically calculates the magnification, and  
decides how many sheets are needed for the job.  
Enlargement %  
Use the scroll buttons on the screen or the numeric keypad on the control panel, to  
select the magnification rates for the length and width of a poster. The range can be set  
between 100-400% in 1% increments. The machine automatically decides how many  
sheets are needed for the job.  
Paper Supply  
Displays the [Poster - Paper Supply] screen. Select one of the presets on the screen  
to specify the tray for the job. For more information on the bypass tray, refer to [Tray 5  
(Bypass)] Screen on page 52.  
Annotations  
This feature allows you to add the date, page numbers, and a predetermined phrase to  
the copy outputs.  
1. Select [Annotations] on the  
[Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
68  
       
OutputFormat  
Comment  
Displays the [Comment] screen. For more information, refer to [Comment] Screen on  
page 69.  
Date Stamp  
Displays the [Date Stamp] screen. For more information, refer to [Date Stamp] Screen  
on page 69.  
Page Numbers  
Displays the [Page Numbers] screen. For more information, refer to [Page Numbers]  
Screen on page 70.  
Format & Style  
Displays the [Format & Style] screen. For more information, refer to [Format & Style]  
Screen on page 70.  
[Comment] Screen  
Allows you to print a predetermined phrase, such as “Confidential” or “Draft”, on the  
output copies.  
Off  
Disables the feature.  
Comment  
Enables the feature.  
Selected Comment  
Select the predetermined phrase you wish to print on the copies. To edit the phrase you  
selected, select the [Edit] button and use the screen keyboard.  
Apply To  
Displays the [Apply Comment To] screen. Select to print the comment on the [First  
Page Only], [All Pages], or [All Pages Except First].  
Position  
Displays the [Comment - Position] screen. Select the position to print the comment on  
each page.  
[Date Stamp] Screen  
Allows you to print the current date on the output copies.  
Off  
Disables the feature.  
Date Stamp  
Enables the feature.  
Format  
Select the date format from [dd/mm/20yy], [mm/dd/20yy], and [20yy/mm/dd].  
69  
     
3 Copy  
Apply To  
Displays the [Apply Date Stamp To] screen. Select to print the date on the [First Page  
Only], [All Pages], or [All Pages Except First].  
Position  
Displays the [Date Stamp - Position] screen. Select the position to print the date on  
each page.  
[Page Numbers] Screen  
Allows you to print page numbers or page numbers with a prefix on the output copies.  
Off  
Disables the feature.  
Page Numbers  
Allows you to print page numbers on  
the output copies.  
• Starting Number - Allows you to enter a start number using the scroll buttons or the  
numeric keypad.  
• Apply To - Displays the [Apply Page Numbers To] screen. Select pages which  
require page numbers. The options available are [All Pages] and [All Pages Except  
First].  
• Position - Displays the [Page Numbers - Position] screen. Select the position to print  
the page number on each page.  
Bates Stamp  
Allows you to print page numbers with a prefix on the output copies.  
• Edit - Select this button and enter a prefix for page numbers using the displayed  
keypad. Or select the desired prefix from the list of registered prefixes.  
• Apply To - Displays the [Apply Bates Stamp To] screen. Select pages which require  
page numbers and specify the start number. The options available are [All Pages]  
and [All Pages Except First].  
• Position - Displays the [Page Numbers - Position] screen. Select the position to print  
a page number on each page.  
• Number of Digits - Displays the [Bates Stamp - Number of Digits] screen. On this  
screen, you can specify the number of digits for page numbers. Leading zeros will  
be added to make up the number of digits if manually specified. You can specify up  
to 9 digits.  
[Format & Style] Screen  
Font Size  
Allows you to specify the font size of  
the date, page numbers, and  
comments using the scroll buttons on  
the screen or the numeric keypad on  
the control panel, within the range of  
6 to 18 points in 1 point increments.  
70  
   
OutputFormat  
Side 2 Options  
Allows you to specify the position of the date, page numbers, and comments on Side 2  
to [Same as Side 1] or [Mirror Side 1].  
Watermark  
This feature allows you to add a watermark beneath the original image of the copy  
output. Information such as a control number, predetermined text, date and time, and  
the machine serial number can be added.  
1. Select [Watermark] on the  
[Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
Control Number  
Displays the [Watermark - Control Number] screen. This option prints sequential  
control numbers on each copy set. The following options are available:  
• Off - Disables the feature.  
• On - Enables the feature. Specify a start number between 1 and 999 using the scroll  
buttons. You can also enter the number by touching the text box and using the  
numeric keypad on the control panel.  
Stored Watermarks  
Displays the [Stored Watermarks] screen. This option prints a predetermined phrase on  
the output copies. The following options are available:  
• Off - Disables the feature.  
• On - Enables the feature. Select from the predetermined phrases set up by the  
System Administrator.  
User Account Number  
Prints your account number on the copies.  
NOTE: This feature is displayed only when the Authentication feature is enabled.  
• Off - Disables the feature.  
• On - Enables the feature.  
Date & Time  
Displays the [Watermark - Date & Time] screen. This option prints the date and time on  
each of the output copies. Select [On] to enable the feature.  
Machine Serial Number  
Displays the [Watermark - Machine Serial Number] screen. This option prints the serial  
number of the machine on the output copies. Select [On] to enable the feature.  
Watermark Effect  
Displays the [Watermark Effect] screen. This option embeds the text strings specified  
in [Control Number], [Stored Watermarks], [User Account Number], [Date & Time], and  
[Machine Serial Number] on the entire sheet of your output copies. If you make copies  
71  
           
3 Copy  
of your output, the embedded text strings will be printed with the text effect you select  
here. The following options are available:  
• Off- Disables the feature.  
• Embossed - If you make copies of your output, the embedded text will appear  
embossed.  
• Outline - If you make copies of your output, the embedded text will be visible in  
white.  
ID Card Copying  
This feature allows you to copy both the front and back side of an ID card or any  
document whose size cannot be detected automatically onto the same side of paper.  
1. Select [ID Card Copying] on the  
[Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Enables the feature. Copy the front side of an ID card as usual. Then, turn the card over  
without changing its position, and copy its back side.  
NOTE: To capture the whole image of the ID card, make sure to place the card slightly  
away from the top left corner of the document glass.  
72  
   
JobAssembly  
Job Assembly  
This section describes the job assembly features. For more information on the features,  
refer to the following:  
Build Job – page 73  
Sample Job – page 75  
Combine Original Sets – page 75  
Form Overlay – page 76  
Delete Outside/Delete Inside – page 76  
1. Press the <All Services> button  
on the control panel.  
2. Select [Copy] on the touch  
screen.  
3. Select the [Job Assembly] tab.  
4. Set the required options.  
5. Select [Save].  
Build Job  
This feature allows you to merge individual job sets with different features programmed.  
For example, if a job consists of some sections with text and some with photos, you can  
select the appropriate settings to be applied to each section, and then print them at one  
time.  
NOTE: This feature is available only when [Collated] is selected in [Copy Output].  
NOTE: Use the side bar to switch between screens.  
1. Select [Build Job] on the [Job  
Assembly] screen.  
2. Select the required options. Use  
the side tabs to switch between  
screens.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Enables the feature. Allows you to select the output features that will be applied to the  
entire job.  
Copy Output  
Displays the [Copy Output] screen for the build job. For more information, refer to [Copy  
Output] Screen on page 54.  
73  
       
3 Copy  
Booklet Creation  
Displays the [Booklet Creation] screen for the build job. For more information, refer to  
Booklet Creation on page 63.  
Covers  
Displays the [Covers] screen for the build job. For more information, refer to Covers on  
page 65.  
Annotations  
Displays the [Annotations] screen for the build job. For more information, refer to  
Annotations on page 68.  
Watermark  
Displays the [Watermark] screen for the build job. For more information, refer to  
Watermark on page 71.  
[Copy Job] Screen  
The [Copy Job] screen appears after each job set while the Build Job is being executed.  
Stop  
Stops the build job in progress. This button is displayed while the job is being built and  
printed.  
Chapter Start  
Displays the [Build Job - Chapter Start/Segment Separators] screen. The following  
options are available.  
• Off - Disables the feature.  
• Chapter Start - Automatically  
splits each batch of originals into  
chapters, starting on a new page.  
Using the [Multiple-Up - New  
Page] option sets whether to print  
the first page in each stack of  
originals on a new page or on the same page as the previous original when the  
Multiple-Up feature is selected.  
• Segment Separators - Automatically splits each batch of originals into chapters with  
a separator page between each chapter. Select [Segment Separators], and specify  
the tray containing the blank page separators. For more information on the bypass  
tray, refer to [Tray 5 (Bypass)] Screen on page 52.  
Change Settings  
Allows you to change the settings on the [Copy] screen before scanning the next  
section. Press the <Start> button on the control panel to start scanning.  
74  
JobAssembly  
Last Original  
Indicates the current scan batch is the last in a job to be scanned.  
Next Original  
Sequentially scans more sections in the same scan job.  
Delete  
Cancels the build job process.  
Start  
Starts scanning the next section.  
Sample Job  
This feature allows you to print one set of the job to check the output is correct, prior to  
printing the entire job. You can choose whether or not to print more sets after checking  
the print result.  
1. Select [Sample Job] on the [Job  
Assembly] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Enables the feature. After copying one set, the job is suspended. Select [Start] to copy  
the remaining sets or [Stop] to stop the job.  
NOTE: Copies produced by [Sample Job] are counted towards the total copy count.  
Combine Original Sets  
This feature allows you to divide lengthy originals into smaller groups that can be  
loaded into the document feeder in smaller quantities at a time.  
NOTE: This feature is available only when [Collated] is selected in [Copy Output].  
1. Select [Combine Original Sets]  
on the [Job Assembly] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Enables the feature. Select [Next Original] on the screen to process the next group.  
Select [Last Original] when all documents have been scanned.  
NOTE: Use [Build Job] if you want to select different features for each group.  
75  
   
3 Copy  
Form Overlay  
This feature scans and stores an image on the first page of your document, and  
overlays the image onto the rest of the document.  
For example, if the first page of your document contains a header and footer, the  
header and footer can be copied onto the subsequent pages.  
1. Select [Form Overlay] on the  
[Output Format] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Enables the feature.  
Delete Outside/Delete Inside  
This feature allows you to delete everything inside or outside a specified area. Up to  
three areas can be set.  
1. Select [Delete Outside/Delete  
Inside] on the [Job Assembly]  
screen.  
2. Select the required options.  
3. Select [Save].  
Off  
Disables the feature.  
Delete Outside  
Deletes everything outside the specified areas when copying.  
Delete Inside  
Deletes everything inside the specified areas when copying.  
Area 1  
Displays the [Delete Outside/Delete Inside - Area 1] screen. For more information, refer  
to [Delete Outside/Delete Inside - Area 1] screen on page 77.  
Originals  
Select the side from which to delete for 2 Sided originals.  
• Both Sides - Deletes on both sides.  
• Side 1 Only - Deletes from Side 1 only.  
• Side 2 Only - Deletes from Side 2 only.  
76  
         
JobAssembly  
[Delete Outside/Delete Inside - Area 1] screen  
Allows you to specify the area for the [Delete Outside/Delete Inside] feature. The area  
is defined by the rectangle formed between the points X1,Y1 and X2,Y2.  
1. Select [Area 1] on the [Delete  
Outside/Delete Inside] screen.  
2. Touch a text box, and then enter  
a coordinate value using the  
numeric keypad.  
3. Repeat step 2 for the other text boxes.  
4. Select [Save].  
Clear Area 1  
Deletes the values entered in the text boxes.  
77  
 
3 Copy  
78  
4 Fax  
This chapter contains information on the fax screens and the fax services available.  
In addition to the conventional Fax service, the machine offers you the Direct Fax,  
Internet Fax, and Server Fax services.  
Direct Fax allows you to transmit faxes directly from PC clients. Internet Fax allows you  
to send scanned images by e-mail over the Internet or intranet. Server Fax allows you  
to send and receive scanned data to and from a fax server over a network using the  
SMB, FTP, or SMTP protocol.  
For more information on Fax, Internet Fax, and Server Fax, refer to the System  
Administration Guide.  
For more information on Direct Fax, refer to the online help provided for the print driver.  
NOTE: Some models do not support all or some of the fax services mentioned above.  
NOTE: Some of the features described in this chapter are optional, and may not apply  
to your machine configuration.  
NOTE: Internet Fax can be enabled when the Fax Kit and the Internet Fax Kit are  
installed on the machine.  
NOTE: Server Fax can be enabled when the Server Fax Kit and the Network  
Scanning Kit are installed on the machine.  
NOTE: Before using Internet Fax or Server Fax, you must connect the machine to a  
network and set up the network environment. For details, refer to the Internet Fax and  
Server Fax chapters in the System Administration Guide.  
Country Code for the Fax Service  
When using the Fax service, users in the following countries may be required to set the  
country code for the fax line.  
NOTE: Fax connection approval depends on the country.  
Argentina  
Canada  
Austria  
Chile  
Belgium  
Cyprus  
France  
India  
Brazil  
Bulgaria  
Denmark  
Greece  
Italy  
Czech Republic  
Germany  
Ireland  
Egypt  
Finland  
Iceland  
Mexico  
Poland  
Slovakia  
Turkey  
Hungary  
Luxembourg  
Peru  
Morocco  
Portugal  
South Africa  
UAE  
Netherlands  
Romania  
Spain  
Norway  
Russia  
Sweden  
Ukraine  
Saudi Arabia  
Switzerland  
USA  
UK  
former Yugoslavian republics  
79  
           
4 Fax  
1. Press the <Log In/Out> button on the control panel.  
2. Enter the correct user ID using the numeric keypad on the control panel or the  
screen keyboard.  
NOTE: The default System Administrator ID is “11111”. If the Authentication and  
Accounting feature is enabled, you may also be required to enter a passcode. The  
default passcode is “x-admin”. To change the default user ID or passcode, refer to the  
System Administration Guide.  
3. Press the <Machine Status> button on the control panel.  
4. Select the [Tools] tab on the Machine Status screen.  
5. Under [System Settings], select [Common Service Settings].  
6. Select [Other Settings].  
7. Scroll down and select [Country].  
8. Select the required country. After saving the settings, the machine reboots  
automatically.  
NOTE: This setting is only available with the fax options for the countries stated  
above.  
Fax Procedure  
This section describes the basic procedure for sending faxes, Internet Faxes, and  
Server Faxes. Follow the steps below:  
1. Load the Documents – page 80  
2. Select the Features – page 81  
3. Specify a Destination – page 82  
4. Enter an E-mail Subject and Message (for Internet Fax Only) – page 83  
5. Start the Fax Job – page 83  
6. Check the Status of the Fax Job – page 84  
Stopping a Fax Job – page 84  
NOTE: If the Authentication and Accounting feature is enabled, you may be required  
to enter a user ID and passcode (if one is set up) before using the machine. For  
further information, contact the System Administrator.  
1. Load the Documents  
The following explains how to load documents using the document feeder or the  
document glass.  
The maximum capacity of the document feeder is shown below:  
Document Type (Weight)  
Capacity  
75 sheets  
Lightweight (38-49 g/m2)  
Plain (50-80 g/m2)  
75 sheets  
50 sheets  
Heavyweight (81-128 g/m2)  
80  
       
FaxProcedure  
The documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width  
and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x  
8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. When sending a fax, you can scan up to 297  
mm (11.7 inches) in width and 432 mm (17.3 inches) in length (or 600 mm/23.5 inches  
2
if 60-90 g/m paper is used) in 1-sided mode. You can also use the document glass to  
scan documents if required.  
This machine is capable of scanning mixed size originals using the document feeder.  
Align the documents against the inner corner of the document feeder and enable the  
[Mixed Size Originals] feature. For more information, refer to Mixed Sized Originals on  
page 99.  
NOTE: A paper jam may occur if custom sized originals are loaded in the document  
feeder, and the [Original Size] feature on the [Layout Adjustment] tab is set to [Auto  
Detect]. In that case, entering a custom paper size is recommended. For more  
information, refer to Original Size on page 99.  
Load documents face up in the  
document feeder or face down on the  
document glass.  
CAUTION  
• Do not apply excessive force when placing a thick document on the document  
glass.  
NOTE: The long fax document scan feature has the following limitations.  
• Only available when using the document feeder.  
• Not available in 2-sided mode.  
NOTE: In both 1-sided and 2-sided modes, scanning a document at its original size or  
smaller is recommended. An enlarged image may be cut off during transmission.  
NOTE: When using the document glass, make sure that the touch screen is ready  
before placing a document on the document glass. If you place the document on the  
document glass before the touch screen is ready, the paper size may not be detected  
correctly.  
2. Select the Features  
1. Make sure that the desired fax service is enabled in the System Administration  
mode.  
NOTE: The Fax and Server Fax services cannot be enabled concurrently. When your  
machine has both Fax and Server Fax, Server Fax is automatically enabled by  
default. To enable Fax, switch the fax service mode to Fax in the System  
Administration mode. When your machine has Internet Fax, it is automatically enabled  
when Fax is enabled. For information on how to switch between Fax and Server Fax  
in the System Administration mode, refer to the Setups chapter in the System  
Administration Guide.  
81  
   
4 Fax  
2. Press the <All Services> button  
on the control panel.  
<All Services> button  
<Clear All> button  
3. Select [Fax] or [Internet Fax] on  
the touch screen to display the  
corresponding screen.  
NOTE: The [Fax] icon on the All  
Services screen is for the Fax or  
Server Fax service depending on  
the fax service selected in the System Administration mode. For how to switch  
between Fax and Server Fax in the System Administration mode, refer to the Setups  
chapter in the System Administration Guide.  
NOTE: If the Authentication and Accounting feature is enabled, you may be required  
to enter the user ID and passcode (if one is set up). If you need assistance, contact  
the System Administrator.  
NOTE: Only those features relevant to the machine configuration will be available on  
the screen.  
4. Press the <Clear All> button once on the control panel to cancel any previous  
selections.  
5. Set the required features on each tab.  
For information on the features on each tab, refer to the following:  
Specifying Fax Destinations – page 85  
Specifying Internet Fax Destinations – page 91  
Specifying Server Fax Destinations – page 94  
General Settings - Fax/Internet Fax/Server Fax – page 96  
Layout Adjustment - Fax/Internet Fax/Server Fax – page 99  
Fax Options - Fax – page 101  
More Fax Options - Fax – page 107  
Internet Fax Options - Internet Fax – page 110  
Fax Options - Server Fax – page 114  
3. Specify a Destination  
The following explains how to specify a destination. The machine allows the following  
dialing methods (fax numbers or e-mail addresses):  
For Fax:  
• Using the numeric keypad on the control panel to enter a fax number directly  
• Using the [New Recipients] feature (refer to New Recipients on page 85)  
• Using the [Address Book] feature (refer to on page 88)  
82  
   
FaxProcedure  
• Using the <Speed Dial> button on the control panel (refer to Speed Dial on page 89)  
For Internet Fax:  
• Using the [New Recipients] feature (refer to New Recipients on page 91)  
• Using the [Address Book] feature (refer to Address Book on page 92)  
For Server Fax:  
• Using the numeric keypad on the control panel to enter a number directly  
• Using the [New Recipients] feature (refer to New Recipients on page 94)  
• Using the [Address Book] feature (refer to Address Book on page 95)  
1. Enter the destination using any  
method from the above.  
You can send a document to multiple  
destinations in a single operation.  
<Dial Pause>  
button  
If you need to insert a pause in a fax number, for example when using a calling card,  
press the <Dial Pause> button. When dialing manually, <Dial Pause> is not required.  
You can simply wait for a voice prompt and proceed accordingly. For more information,  
refer to Special Characters on page 86.  
4. Enter an E-mail Subject and Message (for Internet Fax Only)  
You can enter an e-mail subject and message for Internet Fax transmission.  
For details, refer to Subject on page 93 and Message on page 93.  
5. Start the Fax Job  
1. Press the <Start> button to send  
the documents.  
You can select [Next Original]  
displayed on the touch screen during  
scanning to indicate there are more  
original documents to scan. This  
<Start> button  
allows you to scan several  
documents and transmit the data  
together as a single job.  
While your fax/Internet Fax is being processed, if the document feeder or document  
glass is ready, you can scan the next document or program the next job.  
83  
       
4 Fax  
6. Check the Status of the Fax Job  
1. Press the <Job Status> button  
on the control panel to display  
the Job Status screen.  
The queued fax job will be displayed.  
If the job is not displayed on the  
screen, it may have already been  
processed.  
Untransmitted jobs are displayed on the [Active Jobs] screen, and are printed in the  
[Transmission Report - Job Undelivered] report.  
For more information, refer to the Job Status chapter in the System Administration  
Guide.  
Stopping a Fax Job  
Follow the steps below to manually cancel an active fax job.  
1. Press the <Stop> button on the  
control panel to suspend the fax  
job while a document is being  
scanned.  
<Stop> button  
2. If required, press the <Job  
Status> button on the control  
panel to display the Job Status  
screen. To exit the Job Status  
screen, press the <Features>  
button.  
3. On the [Stop/Pause] screen displayed, select [Cancel Scanning] to delete the  
suspended fax job.  
NOTE: To resume the job, select [Resume Scanning] on the [Stop/Pause] screen.  
84  
         
Specifying Fax Destinations  
Specifying Fax Destinations  
This section describes how to specify destinations using the Fax service. For more  
information, refer to the following:  
New Recipients – page 85  
Address Book – page 88  
Cover Page – page 89  
1. Make sure that the Fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] on the All Services  
screen. Select the [Fax] tab, if  
not displayed already.  
NOTE: You can specify destinations from any tab using the numeric keypad or the  
<Speed Dial> button on the control panel.  
NOTE: To add another recipient after specifying a recipient, you can use the numeric  
keypad or the <Speed Dial> button on the control panel, or the [+ Add] or [Address  
Book] button on the [Fax] screen.  
NOTE: To remove a recipient from the recipient list, or to view the details of a recipient  
in the list, select the recipient on the touch screen to display a pop-up menu, and then  
select the required option from the menu.  
New Recipients  
This feature allows you to enter one or more fax destinations using a screen keyboard.  
1. Select [New Recipients] on the  
[Fax] screen.  
2. Select keys on the screen to  
enter the required information.  
3. Select [Close].  
+ Add  
Allows you to enter a new address. The maximum number of destinations that you can  
designate at one time is 200.  
Tone (:)  
Switches between pulse dialing and tone dialing.  
Shift  
Switches between uppercase and lowercase letters.  
More Characters  
Displays symbol keys on the screen. For information on using symbols in fax numbers,  
refer to Special Characters on page 86. Select the [Standard Characters] button on the  
displayed screen to return to the standard keyboard screen.  
85  
           
4 Fax  
Backspace  
Deletes the last character entered.  
Relay Broadcast  
You can use the machine’s relay broadcasting feature to send a document to a remote  
machine, which then sends the document to multiple destinations registered in the  
remote machine for speed dialing. This can reduce transmission cost when the  
destinations are out of town or located in another country because you only need to  
send the document to the broadcasting machine.  
The remote machine that broadcasts your document to multiple destinations is referred  
to as a relay station. You can specify multiple relay stations, or even ask the first station  
to relay your document to the secondary relay station, which then broadcasts the  
document to other destinations.  
The following methods are available for relay broadcasting.  
Fax Signals  
The machine provides a unique method only for Xerox machines that have the relay  
broadcasting feature. Before sending a document, the remote machine that broadcasts  
your document needs to be registered as a relay station in a speed dial code on your  
machine. For more information on registering relay stations for speed dialing, refer to  
the Setups chapter in the System Administration Guide.  
DTMF  
You can manually enter DTMF codes as part of a fax number to specify a relay station  
and destinations that also understand DTMF codes. G3-compatible machines that  
allow manual sending can initiate relay broadcasting to the machine. For more  
information, refer to Special Characters on page 86.  
F Code  
Machines that support F Code and relay broadcasting features allow relay  
broadcasting operations using F Code. For more information, refer to F Code on  
page 106.  
Special Characters  
You can enter special characters as part of a fax number to perform many functions  
when dialing the number. Some characters are used only when auto dialing, such as  
“:”, “!”, “/”, “-”, and “=”. Depending on the setup of the telephone and communication  
lines, some or all of the following characters can be used.  
Character  
-
Function  
Description  
Dial pause (to  
pause while  
dialing)  
Inserts a pause in a fax number, for example when you are  
using a calling card. Press the <Dial Pause> button more  
than once to enter a longer pause.  
/
\
Mask data (to  
protect  
confidential  
information)  
Select [/] before and after entering confidential information  
to display as asterisks (*). This character must be  
preceded with “!” to be effective.  
Screen mask  
Masks the mailbox passcodes on the screen with asterisks  
(*). Select [\] before and after entering a mailbox passcode.  
86  
             
Specifying Fax Destinations  
Character  
:
Function  
Description  
Pulse-to-tone  
switch  
Switches pulse dialing to tone dialing, for example when  
using an automated message recording system that  
requires tone signals.  
’
Speed dial or  
group code  
Indicates a 3-digit speed dial or group code. Place this  
character before and after the code.  
< >  
Communication  
line switch  
Switches communication lines that include parameter data,  
where the parameter data include characters “0” to “9” or  
“,”. The parameter data must be placed between angle  
brackets (“<” and “>”). If G3-3CH is installed, entering  
either <1>, <2>, or <4> prior to specifying the fax  
destination switches the communication lines.  
=
Dial tone  
detection  
Suspends dialing until a dial tone is detected.  
S
Password check Use this character to verify that the correct number has  
(for remote  
machine  
identification)  
been entered. The machine checks if the password you  
entered after “S” matches the fax number of the remote  
machine. If the match is confirmed, the machine sends the  
document.  
space  
!
Readability  
improvement  
Improves readability by inserting spaces in a fax number,  
for example “1 234 5678” instead of “12345678”.  
Start DTMF code Pauses regular fax dialing, and starts the DTMF (dual tone  
signaling  
multi-frequency) method for sending documents to  
mailboxes on the remote machines.  
$
Wait for DTMF  
confirmation  
Wait for a DTMF confirmation signal from the remote  
machine and proceed to the next step.  
DTMF Method - Examples  
The DTMF method uses combinations of special characters to send documents. See  
the following examples.  
• Remote Mailbox - Sends a document to a mailbox on a remote machine.  
Fax number of remote !*$  
machine  
Mailbox number of  
remote machine  
##\  
Mailbox passcode  
\##$  
\##$  
• Polling - Retrieves a document stored in a mailbox on a remote machine.  
Fax number of remote !*$  
machine  
Mailbox number of  
remote machine  
**\  
Mailbox passcode  
• Relay Broadcast - Sends a document to a relay station which in turn sends it to  
multiple destinations.  
Fax number of !*$#\  
remote machine  
Relay Send  
Number (RSN)  
of relay station  
\# Speed dial code  
for first  
#
Speed dial code ##$  
for second  
destination  
destination  
• Remote Relay Broadcast - Sends a document via multiple relay stations. The last  
station broadcasts the document to the specified destinations.  
87  
4 Fax  
Fax number !*$# Relay Send \# Speed dial  
#
Speed dial  
code for first  
destination  
#
Speed dial ##$  
code for  
second  
of remote  
machine  
\
Number  
(RSN) of  
code for  
secondary  
relay station  
primaryrelay  
station  
destination  
Address Book  
This feature allows you to select the destinations registered in the Address Book for  
speed dialing. The destinations in the Address Book are listed by the speed dial codes  
they are assigned. For information on how to register destinations for speed dialing,  
refer to the System Administration Guide.  
1. Select [Address Book] on the  
[Fax] screen.  
2. Select the required destination,  
and then select [Add J] to add it  
to the [Recipient(s)] field.  
Repeat this step to select all the  
required destinations.  
3. Select [Close].  
Pull-down menu  
Switches between [Public - Individual] and [Public - Group]. [Public - Individual] lists  
individual fax recipients. [Public - Group] lists group numbers.  
Details  
Displays a screen that shows the details of a selected recipient. Selecting the [Number  
In Full] button displays the details of the [Fax Number].  
Chain Dial  
Displays a screen that allows you to select recipients for chain dialing. Select a  
recipient, and then select [Add J] to add it to the [Recipient(s)] field. You can also enter  
a new recipient number using the numeric keypad on the control panel. After selecting  
or entering all the required recipients, select [Save].  
Speed Dial/Name/Fax Number  
Lists the fax recipient information registered in the Address Book. For information about  
the speed dialing feature and how to enter a speed dial code, refer to Speed Dial on  
page 89.  
Add J  
Adds a selected fax recipient to the [Recipient(s)] field.  
Recipient(s)  
Lists the selected fax recipients. Touching a selected fax recipient pops up a menu  
allowing you to remove the recipient or view its details.  
88  
       
Specifying Fax Destinations  
Speed Dial  
This feature allows you to select a destination quickly using the 3-digit code assigned  
to it. An asterisk (*) on the screen keyboard or the control panel can be used to specify  
multiple speed dial codes and a pound sign (#) to designate a group code.  
Speed Dial Code  
Result  
123  
12*  
Dials the destination assigned to the speed dial code 123.  
Dials the speed dial codes 120-129. The asterisk (*) represents all  
numbers from 0 to 9.  
***  
Dials all speed dial codes registered in the machine.  
#01  
Dials the group code 01. A group code is a speed dial code that can  
contain up to 20 destinations and begins with a pound sign (#). Up to  
50 group codes can be registered.  
For information on how to register speed dial codes, refer to the Setups chapter in the  
System Administration Guide.  
1. Press the <Speed Dial> button.  
2. Enter a 3-digit code.  
NOTE: If the 3-digit code entered is  
correct, the destination is displayed.  
If it is incorrect, you are prompted to  
enter the correct 3-digit code.  
<Speed Dial>  
button  
Cover Page  
This feature allows you to add a cover page to the document. A cover page includes  
the following information: destination name, sender name, fax number, quantity, time  
and date, and comments.  
1. Select [Cover Page] on the [Fax]  
screen.  
2. Select the required option.  
Off  
Disables the feature.  
Print Cover Page  
Attaches a cover page. When you select this option, [Comments] is displayed at the  
right side of the screen.  
Comments  
Displays the [Cover Page - Comments] screen where you can add a comment to the  
recipient field and/or sender field on the fax cover sheet.  
89  
       
4 Fax  
[Cover Page - Recipient’s Comment] Screen  
Allows you to add a comment to the recipient field on the fax cover sheet.  
No Report  
Does not add a comment to the  
recipient field on the fax cover sheet.  
Comment  
Adds a comment to the recipient field  
on the fax cover sheet.  
Select Comment  
Allows you to select a comment from the list of comments already registered. Use the  
scroll buttons to scroll through the list.  
For information on how to register comments, refer to the Setups chapter in the  
System Administration Guide.  
[Cover Page - Sender’s Comment] Screen  
Allows you to add a comment to the sender field on the fax cover sheet.  
No Report  
Does not add a comment to the  
sender field on the fax cover sheet.  
Comment  
Adds a comment to the sender field  
on the fax cover sheet.  
Select Comment  
Allows you to select a comment from the list of comments already registered. Use the  
scroll buttons to scroll through the list.  
For information on how to register comments, refer to the Setups chapter in the  
System Administration Guide.  
90  
 
Specifying Internet Fax Destinations  
Specifying Internet Fax Destinations  
This section describes how to specify destinations when using the Internet Fax service  
to send scanned images as e-mail attachments. For more information, refer to the  
following:  
New Recipients – page 91  
Address Book – page 92  
From – page 93  
Subject – page 93  
Message – page 93  
1. Make sure that Internet Fax is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Internet Fax] on the All  
Services screen. Select the  
[Internet Fax] tab, if not  
displayed already.  
New Recipients  
This feature allows you to specify one or more e-mail addresses using a keyboard.  
1. Select [New Recipients] on the  
[Internet Fax] screen.  
2. Select keys on the screen to  
enter the required information.  
3. Select [Close].  
+ Add  
Allows you to enter a new address. The maximum number of destinations that you can  
designate at one time is 200.  
Backspace  
Deletes the last character entered.  
Shift  
Switches between uppercase and lowercase letters.  
More Characters  
Displays symbol keys on the screen. For information on using symbols in fax numbers,  
refer to Special Characters on page 86. Select the [Standard Characters] button on the  
displayed screen to return to the standard keyboard screen.  
Remote Mailbox  
You can directly specify a mailbox on a remote machine as an Internet Fax destination.  
To send an Internet Fax document to a remote mailbox, specify the destination e-mail  
address as follows.  
91  
           
4 Fax  
BOX123@wcm128.xerox.com  
Where:  
BOX: The fixed string that represents “mailbox”  
123: The mailbox number  
wcm128: The host name of the remote machine that the mailbox resides in  
xerox.com: The domain where the remote machine is hosted  
Relay Broadcast  
You can use the machine’s relay broadcasting feature to send a document to a remote  
machine, which then sends the document to multiple destinations registered in the  
remote machine. This can reduce transmission cost when the destinations are out of  
town or located in another country because you only need to send the document to the  
broadcasting machine.  
The remote machine that broadcasts your document to multiple destinations is referred  
to as a relay station. You can specify multiple relay stations, or even ask the first station  
to relay your document to the secondary relay station, which then broadcasts the  
document to other destinations.  
You can send an Internet Fax document to an Internet Fax-capable relay station in a  
network, which converts the document to a regular fax and broadcasts it to destinations  
without an Internet Fax capability.  
To send an Internet Fax document for relay broadcasting, specify the relay station's  
e-mail address as follows.  
FAX=1234567890/T33S=777@wcm128.xerox.com  
Where:  
1234567890: The destination’s fax number  
777: The destination’s F Code (if required)  
wcm128: The host name of the relay station  
xerox.com: The domain where the relay station is hosted  
NOTE: To use this feature, the relay station must be configured to use an SMTP  
server to receive e-mail.  
Address Book  
This feature allows you to select the destinations registered in the Address Book. For  
information on how to register destinations, refer to the Setups chapter in the System  
Administration Guide.  
1. Select [Address Book] on the  
[Internet Fax] screen.  
2. Select the required destination,  
and then select [Add J] to add it  
to the [Recipient(s)] list. Repeat  
this step to select all the  
required destinations.  
3. Select [Close].  
92  
     
Specifying Internet Fax Destinations  
Details  
Displays the details of a selected destination. Selecting the [E-mail Address In Full]  
button on the screen displays the details of the [Internet Fax Recipient].  
Name/E-mail Address  
Lists the e-mail destinations registered in the Address Book.  
Add J  
Adds a selected destination to the [Recipient(s)] list.  
Recipient(s)  
Lists the selected fax recipients. Touching a selected recipient pops up a menu  
allowing you to remove the selected recipient or view its details.  
From  
Displays the [From] screen, which displays the sender’s e-mail address.  
1. Select [From] on the [Internet  
Fax] screen.  
Subject  
The [Subject] button allows you to enter an e-mail subject for your Internet Fax.  
1. Select [Subject] on the [Internet  
Fax] screen.  
2. Enter an e-mail subject.  
NOTE: The default subject can be  
set by the System Administrator. For  
information on the setting, refer to  
the Setups chapter in the System Administration Guide.  
Keyboard layout pull-down menu  
The pull-down menu at the bottom left corner of the screen board allows you to select  
a keyboard layout from [qwerty], [azerty], and [qwertz].  
Character type pull-down menu  
The pull-down menu at the left-hand side of the [Space] key allows you to select a  
character type from [abc], [áàä], and [¶ ± ©].  
Message  
The [Message] button allows you to add an e-mail message for Internet Fax.  
Information such as an authorized name and address, the number of scanned pages,  
the scanned size, and IP address and serial number of the machine is automatically  
added to the comment.  
93  
           
4 Fax  
1. Select [Message] on the  
[Internet Fax] screen.  
2. Enter the comment to be added  
to the e-mail.  
Specifying Server Fax Destinations  
This section describes how to specify destinations when using the Server Fax service.  
For more information, refer to the following:  
New Recipients – page 94  
Address Book – page 95  
NOTE: When the SMTP protocol is used for the Server Fax service, the e-mail  
settings configured in the System Administration mode apply to faxes sent via the  
Server Fax service. The following e-mail settings, however, do not apply to Server  
Fax: [Read Receipts], [Reply To], [Encryption], and [Digital Signature].  
1. Make sure that the Server Fax service is enabled.  
2. Press the <All Services> button on the control panel.  
3. Select [Fax] on the All Services  
screen. Select the [Fax] tab, if  
not displayed already.  
New Recipients  
This feature allows you to enter one or more fax destinations using a screen keyboard.  
1. Select [New Recipients] on the  
[Fax] screen.  
2. Select keys on the screen to  
enter the required information.  
3. Select [Close].  
+ Add  
Allows you to enter a new address. The maximum number of destinations that you can  
designate at one time is 50.  
Tone (:)  
Switches between pulse dialing and tone dialing.  
Shift  
Switches between uppercase and lowercase letters.  
94  
         
Specifying Server Fax Destinations  
More Characters  
Displays symbol keys on the screen. For information on using symbols in fax numbers,  
refer to Special Characters on page 95. Select the [Standard Characters] button on the  
displayed screen to return to the standard keyboard screen.  
Backspace  
Deletes the last character entered.  
Relay Broadcast  
You can use the machine’s relay broadcasting feature to send a document to a remote  
machine, which then sends the document to multiple destinations registered in the  
remote machine for speed dialing. For more information, refer to Relay Broadcast on  
page 86.  
Special Characters  
You can enter special characters as part of a fax number to perform many functions  
when dialing the number. The following special characters are supported.  
Character  
,
Function  
Description  
Dial pause (to  
pause while  
dialing)  
Inserts a pause in a fax number, for example when you are  
using a calling card. Press the <Dial Pause> button more  
than once to enter a longer pause.  
/
Mask data (to  
protect  
Select [/] before and after entering confidential information.  
confidential  
information)  
\
Starting number A starting number for a directory entry or a group code.  
:
Pulse-to-tone  
switch  
Switches pulse dialing to tone dialing, for example when  
using an automated message recording system that  
requires tone signals.  
W
S
Dial tone  
detection  
Suspends dialing until a dial tone is detected.  
Password check Use this character to verify that the correct number has  
(for remote  
machine  
identification)  
been entered. The machine checks if the password you  
entered after “S” matches the fax number of the remote  
machine. If the match is confirmed, the machine sends the  
document.  
+
Readability  
Improves readability by inserting plus signs in a fax  
improvement  
number, for example “1+234+5678” instead of “12345678”.  
space  
Readability  
improvement  
Improves readability by inserting spaces in a fax number,  
for example “1 234 5678” instead of “12345678”.  
Address Book  
This feature allows you to select the destinations registered in the Address Book for  
speed dialing. The destinations in the Address Book are listed by the speed dial codes  
they are assigned. For information on how to register destinations for speed dialing,  
refer to the System Administration Guide.  
95  
           
4 Fax  
1. Select [Address Book] on the  
[Fax] screen.  
2. Select the required destination,  
and then select [Add J] to add it  
to the [Recipient(s)] field.  
Repeat this step to select all the  
required destinations.  
3. Select [Close].  
Details  
Displays a screen that shows the details of a selected recipient. Selecting the [Number  
In Full] button displays the details of the [Fax Number].  
Speed Dial/Name/Fax Number  
Lists the fax recipient information registered in the Address Book.  
NOTE: Server Fax supports group dialing. Server Fax, however, supports only group  
numbers registered on the Server Fax server, not those registered on the machine.  
Add J  
Adds a selected fax recipient to the [Recipient(s)] field.  
Recipient(s)  
Lists the selected fax recipients. Touching a selected fax recipient pops up a menu  
allowing you to remove the recipient or view its details.  
General Settings - Fax/Internet Fax/Server Fax  
This section describes the general image control features for a Fax/Internet Fax job.  
For information on the features available, refer to the following:  
Lighten/Darken – page 97  
2 Sided Scanning – page 97  
Original Type – page 97  
Resolution – page 98  
NOTE: The following default scan settings under [System Settings] > [Scan/Fax  
Service Settings] > [Scan Defaults] apply to faxes sent via the Server Fax service:  
[Lighten/Darken] and [Background Suppression].  
1. Make sure that the desired fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] or [Internet Fax] on  
the All Services screen.  
4. Select the [General Settings]  
tab.  
5. Select the required feature.  
96  
       
General Settings - Fax/Internet Fax/Server Fax  
Lighten/Darken  
This feature allows you to adjust the density of the scanned image using seven levels.  
Use the scroll buttons to increase or decrease the darkness.  
1. Select a level for the  
[Lighten/Darken] feature on the  
[General Settings] screen.  
2 Sided Scanning  
This feature allows you to specify whether your document is single-sided or double-  
sided, and how the document is to be positioned.  
1. Select a preset button for the [2  
Sided Scanning] feature on the  
[General Settings] screen.  
1 Sided  
Scans one side of the document.  
2 Sided  
Scans both sides of the document. Select this option when the images of both sides of  
the document are in the same orientation.  
2 Sided - Rotate Side 2  
Scans both sides of the document. Select this option when the images of both sides of  
the document are in opposite orientations.  
First Page 1 Sided  
Skips scanning the back side of the first sheet of the document. This check box is  
selectable when [2 Sided] or [2 Sided - Rotate Side 2] is selected.  
NOTE: The [First Page 1 Sided] option is not available for Server Fax.  
Original Type  
This feature allows you to select the type of your document.  
1. Select a preset button for the  
[Original Type] feature on the  
[General Settings] screen.  
Text  
Select this option for documents that contain text only.  
97  
             
4 Fax  
Photo & Text  
Select this option to scan documents that contain both text and photographs. Text and  
photographs are automatically distinguished, and an appropriate quality mode is  
selected for individual areas.  
Photo  
Select this option for documents that contain photographs only.  
Resolution  
This feature allows you to adjust the scan resolution of faxes the remote machine  
receives. A higher resolution yields better quality. A lower resolution reduces  
communication time.  
NOTE: When the SMB or FTP protocol is used for the Server Fax service, the  
available options are [Standard] and [Fine (200 dpi)]. When the SMTP protocol is  
used, the available option is [Fine (200 dpi)] only. This [Resolution] setting applies to  
transmission from the machine to the Server Fax server. The resolution of data that is  
sent from the Server Fax server to a final destination depends on the resolution  
setting on the Server Fax server.  
1. Select a preset button for the  
[Resolution] feature on the  
[General Settings] screen.  
Standard  
Scans documents at a resolution of 200 × 100 dpi. This option is recommended for text  
documents. It requires less communication time, but does not produce the best image  
quality for graphics and photographs.  
Fine (200 dpi)  
Scans documents at a resolution of 200 × 200 dpi. This option is recommended for line  
art and the best choice in most cases.  
Superfine (400 dpi)  
Scans documents at a resolution of 400 × 400 dpi. This option is recommended for  
photographs and halftone illustrations, or grayscale images. It requires more  
communication time, but produces higher image quality.  
Superfine (600 dpi)  
Scans documents at a resolution of 600 × 600 dpi. Use this option to produce the best  
image quality, but increased transmission time.  
98  
   
Layout Adjustment - Fax/Internet Fax/Server Fax  
Layout Adjustment - Fax/Internet Fax/Server Fax  
This section describes the layout adjustment features for a fax/Internet Fax job. For  
information on the features available, refer to the following:  
Original Size – page 99  
Book Faxing – page 100  
Reduce/Enlarge – page 100  
1. Make sure that the desired fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] or [Internet Fax] on  
the touch screen.  
4. Select the [Layout Adjustment]  
tab.  
5. Select the required feature.  
Original Size  
This feature allows you to set the size of a document automatically, to select from a list  
of preset sizes, or to mix different sized documents. If you select a preset size,  
documents will be scanned according to that size regardless of their actual size.  
1. Select [Original Size] on the  
[Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Auto Detect  
Detects the size of documents automatically.  
Manual Size Input  
Allows you to select from 11 preset standard sizes in Portrait and Landscape  
orientations. The presets are set up by the System Administrator.  
NOTE: Custom sizes cannot be set as presets.  
Mixed Sized Originals  
Allows you to scan more than one original size document into a single output set. The  
machine senses mixed sized originals automatically, and sends each document at the  
same size as the original. Load different size documents, with top left corners aligned,  
into the document feeder.  
NOTE: 5.5 × 8.5" and A5 originals must be loaded in portrait orientation.  
99  
               
4 Fax  
Book Faxing  
This feature allows you to scan facing pages of a bound document in the correct page  
sequence using the document glass. The facing pages will be scanned as two separate  
pages.  
1. Select [Book Faxing] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
NOTE: The facing pages of a bound document must be placed in a horizontal  
orientation on the document glass.  
Off  
Disables the feature.  
Left Page then Right  
Scans pages of an open book in the direction from left to right.  
• Both Pages - Scans both the left and right pages.  
• Left Page Only - Scans the left pages only.  
• Right Page Only - Scans the right pages only.  
Right Page then Left  
Scans pages of an open book in the direction from right to left.  
• Both Pages - Scans both the left and right pages.  
• Left Page Only - Scans the left pages only.  
• Right Page Only - Scans the right pages only.  
Top Page then Bottom  
Scans pages of an open book in the direction from top to bottom.  
• Both Pages - Scans both the top and bottom pages.  
• Top Page Only - Scans the top pages only.  
• Bottom Page Only - Scans the bottom pages only.  
Reduce/Enlarge  
This feature allows you to enlarge or reduce a scanned document by a specified ratio  
within the range of 25-400% before sending.  
NOTE: The options displayed on this screen vary depending on the selected fax  
service. The following screen is that of the Server Fax service.  
1. Select [Reduce/Enlarge] on the  
[Layout Adjustment] screen.  
2. Specify a ratio using the arrow  
buttons, or select a preset  
button.  
3. Select [Save].  
100  
       
Fax Options - Fax  
Proportional %  
• Text box - Allows you to specify a desired reduction/enlargement ratio using the  
scroll buttons. You can also enter the value by touching the text box and using the  
numeric keypad on the control panel. The value can be specified within the range of  
25-400% in 1% increments.  
• 100% - Scans at the same size as the original document.  
• Auto % - Automatically reduces/enlarges the image of the document to fit on the  
paper size selected on the remote machine, after scanning the document at its  
original size.  
NOTE: The [Auto %] option is not available for Server Fax.  
• Presets - Allows you to select a reduction/enlargement ratio from the seven preset  
ratios. The presets are set up by the System Administrator.  
Enter Output Size  
Allows you to select an output size from the standard paper sizes.  
NOTE: The [Proportional %] and [Enter Output Size] buttons do not appear for Fax or  
Internet Fax. However, the options for [Proportional %] are available.  
Fax Options - Fax  
This section describes how to specify options for fax transmissions. For information on  
the features available, refer to the following:  
Confirmation Options – page 102  
Starting Rate – page 102  
Priority Send/Delay Start – page 102  
Transmission Header Text – page 104  
Recipient Print Sets – page 104  
Multiple-Up – page 105  
Remote Mailbox – page 105  
F Code – page 106  
1. Make sure that the Fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] on the touch  
screen.  
4. Select the [Fax Options] tab.  
Use the side tabs to switch  
screens.  
5. Select the required feature.  
101  
   
4 Fax  
Confirmation Options  
This feature automatically prints a report after each fax transmission indicating the  
transmission result.  
1. Select [Confirmation Options] on  
the [Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
No Report  
Disables the feature.  
Print Report  
Automatically prints a report after each fax transmission is completed.  
Starting Rate  
This feature allows you to select the communication mode for fax transmissions.  
1. Select [Starting Rate] on the  
[Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
G3 Auto  
Select this mode if the remote machine is G3 compatible. This mode is the one usually  
selected. The machine automatically switches modes depending on the capabilities of  
the remote machine.  
Forced 4800 bps  
Select this mode when transmitting over noisy or bad telephone lines, for example  
when sending international faxes. Can also be useful for transmitting over poor  
telephone lines domestically.  
Priority Send/Delay Start  
This feature allows you to set the priority and start time for fax and polling jobs.  
Although you can set [Delay Start] in combination with [Priority Send], a fax will be sent  
at the time specified using the [Delay Start] option.  
1. Select [Priority Send/Delay  
Start] on the [Fax Options]  
screen.  
2. Select the required options.  
3. Select [Save].  
102  
               
Fax Options - Fax  
Priority Send  
• Off - Disables the feature.  
• On - Sends or polls a job prior to the already stored documents.  
Delay Start  
• Off - Disables the feature.  
• Specific Time - Applies the delay start time. When you select this option, the  
[Specific Time] button is displayed at the right side of the screen.  
Specific Time  
Displays the [Delay Start - Specific Time] screen where you can specify the delay start  
time.  
[Delay Start - Specific Time] Screen  
Allows you to set the delay start time using a 12-hour or 24-hour format. You cannot  
specify a date for transmission.  
NOTE: The format of the specific time can be set on the [Machine Clock/Timers]  
screen in the System Administration mode. [AM]/[PM] is displayed only when the 12-  
hour format is used. For more information, refer to the Setups chapter in the System  
Administration Guide.  
1. Select [Specific Time] for [Delay  
Start] on the [Priority  
Send/Delay Start] screen.  
2. Select [Specific Time].  
3. Specify the Delay Start time  
using the scroll buttons.  
4. Select [Save].  
AM  
The Delay Start time is before noon.  
PM  
The Delay Start time is after noon.  
Hours  
Sets the hour of the Delay Start time from 1 to 12.  
Minutes  
Sets the minutes of the Delay Start time from 00 to 59.  
Current Time  
Displays the current time.  
103  
4 Fax  
Transmission Header Text  
This feature allows you to add information such as the date and time of transmission,  
the sender’s name, the destination name, the fax number, and the quantity to the  
header at the top of each page of the document.  
NOTE: A regular fax sent from the United States must show this information.  
1. Select [Transmission Header  
Text] on the [Fax Options]  
screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
Display Header  
Sends header information with each fax transmission.  
Recipient Print Sets  
This feature allows you to specify the number of copies the remote machine will output.  
The number of copies can be between 1 and 99.  
NOTE: This feature is supported only on Xerox machines.  
1. Select [Recipient Print Sets] on  
the [Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
1 Set  
Outputs one copy set only on the remote machine.  
Multiple Sets  
Specifies the number of copies, between 2 and 99, the remote machine will output.  
When you select [Multiple Sets], you can specify the number of copies using the scroll  
buttons on the screen or the numeric keypad on the control panel.  
104  
       
Fax Options - Fax  
Multiple-Up  
This feature allows you to scan multiple pages of your original document, and have the  
scanned pages automatically merged for fax transmissions. The scanned data will be  
printed onto the paper specifically set for fax at the receiving end. Depending on the  
recipient’s machine configuration, the scanned pages may be enlarged or reduced  
automatically to fit the paper size set to print fax, or the scanned pages may be divided  
into multiple pages if they are too long to be printed on a single piece of paper.  
1. Select [Multiple-Up] on the [Fax  
Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Allows you to specify the number of pages, between 2 and 9, to fit onto one sheet.  
Remote Mailbox  
This feature allows you to access a mailbox on a remote machine to send and retrieve  
confidential documents. You must know the mailbox number and the passcode (if one  
is set up) to access the remote mailbox. For more information on how to retrieve  
confidential documents from a remote mailbox, refer to Remote Polling on page 107.  
1. Select [Remote Mailbox] on the  
[Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Sets confidential transmissions. [Remote Mailbox Number] and [Passcode] are  
displayed at the right side of the screen.  
• Remote Mailbox Number - Enter a mailbox number for the remote machine using  
the numeric keypad on the control panel. The mailbox number is a 3-digit code from  
001 to 999.  
• Mailbox Passcode - Enter the passcode of the mailbox on the remote machine if  
required. The passcode is a 4-digit code.  
105  
           
4 Fax  
F Code  
This feature enables fax transmissions using the F Code standard defined by the  
Communications and Information network Association of Japan. The F Code standard  
is based on Recommendation T.30 defined by ITU Telecommunication Standardization  
Sector (ITU-T), and allows communication with remote machines that support the  
same standard regardless of their manufacturers.  
You must know the F Code and the password (if one is set up) of the remote machine  
before sending or retrieving a document. If you are retrieving a document from a remote  
machine, the machine holding the document must know the F Code (preceded with “0”  
to indicate the confidential fax transmission) and the password of your machine as well.  
• Confidential sending using F Code  
You can send a confidential fax document using F Code, if a confidential mailbox is set  
up in the remote machine. You must know the remote machine’s F Code and password  
(if set up) before sending the document.  
Example:  
F Code: 0 (to designate an F Code transmission) followed by the mailbox number  
Password (if set up): the password for the mailbox  
• Confidential polling using F Code  
You can send a polling request to receive a document from a remote machine using F  
Code, if a confidential mailbox is set up in the remote machine to hold the document to  
be polled. When polling to receive a document from a remote machine, you must know  
the following information:  
F Code: 0 (to designate an F Code transmission) followed by the remote machine’s  
mailbox number in which the document to be polled to your machine is stored  
Password (if set up): the password for the remote machine’s mailbox  
The confidential document received by the machine is stored in a confidential mailbox.  
The machine can be set up to automatically print out a Mailbox Documents Report to  
show the number and name of the mailbox in which the document is stored. To receive  
a confidential document using F Code, the other party must know the following  
information.  
F Code: 0 (to designate an F Code transmission) followed by the mailbox number on  
your machine  
Password (if set up): the password for the mailbox  
NOTE: To retrieve a document from a remote machine, the polling feature must be  
enabled. For more information, refer to Remote Polling on page 107.  
NOTE: This feature is not displayed for Internet Fax transmissions. However, you can  
use the same feature by specifying an F Code directly in the Internet Fax destination  
address.  
1. Select [F Code] on the [Fax  
Options] screen.  
2. Select the required option.  
3. Select [Save].  
106  
   
More Fax Options - Fax  
Off  
Disables the feature.  
On  
Sets the F Code transmission. [F Code] and [Password] are displayed at the right side  
of the screen.  
• F Code - You can enter an F Code composed of spaces, numerals (0-9), and  
symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the  
control panel.  
• Password - You can enter a password composed of spaces, numerals (0-9), and  
symbols (#, *) up to 20 characters. Enter the code using the numeric keypad on the  
control panel.  
More Fax Options - Fax  
This section describes the advanced features available for fax transmissions. For  
information, refer to the following:  
Remote Polling – page 107  
Store for Polling – page 108  
On-hook (Manual Send/Receive) – page 110  
1. Make sure that the Fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] on the touch  
screen.  
4. Select the [More Fax Options]  
tab.  
5. Select the required feature.  
Remote Polling  
This feature allows you to retrieve a document from a remote machine, referred to as  
“remote polling”. The remote machine information is entered using the same method  
for sending faxes, but the [Remote Polling] option is used to initiate retrieving the fax  
from the remote machine. You must know the mailbox number and the passcode (if set  
up) of the remote machine to retrieve the document.  
NOTE: To poll a document from a remote machine, the remote mailbox feature must  
be enabled. For more information, refer to Remote Mailbox on page 105.  
NOTE: The DTMF (dual tone multi-frequency) method and F Code (ITU-T  
subaddress) method can also be used to poll a document from a remote machine. For  
more information, refer to Special Characters on page 86 or F Code on page 106.  
107  
       
4 Fax  
1. Select [Remote Polling] on the  
[More Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
Poll a Remote Device  
Enables polling from a remote machine.  
Store for Polling  
This feature allows you to store documents in public and private mailboxes on the  
machine to make them available for polling from a remote machine.  
1. Select [Store for Polling] on the  
[More Options] screen.  
2. Select the required options.  
Off  
Disables the feature.  
Store for Free Polling  
Stores documents which are ready to be polled in the public mailbox (polling box) on  
the machine. When you select this option, [Save in: Public Mailbox] is displayed at the  
right side of the screen.  
Store for Secure Polling  
Stores documents which are ready to be polled in a mailbox on the machine. By setting  
a passcode to the mailbox, this option prevents unauthorized access to the mailbox and  
thus adds security to your documents. When you select this option, [Save in: Private  
Mailbox] is displayed at the right side of the screen.  
NOTE: To use this option, you must first create a mailbox on the machine. For how to  
create a mailbox, refer to the Setups chapter in the System Administration Guide.  
Save in: Public Mailbox  
Displays the [Public Mailbox] screen to confirm the status of stored documents or  
delete stored documents from the list.  
Save in: Private Mailbox  
Displays the [Mailbox] screen to specify the mailbox for storing documents.  
[Public Mailbox] Screen  
Displays the list of stored documents for polling. You can also delete or print the  
documents in the list.  
NOTE: You can also display this screen by pressing the <Job Status> button on the  
control panel, and then selecting [Secure Print Jobs & More] > [Public Mailbox].  
108  
       
More Fax Options - Fax  
1. Select one or more documents  
from the list, or select [Select All]  
to select all documents in the  
list.  
NOTE: To deselect a document  
selected individually, select the  
name of the document again. To deselect the documents selected by the [Select All]  
button, select the button again.  
2. Select [Delete] or [Print].  
Select All  
Selects all of the fax documents stored for polling when you want to delete or print all  
documents.  
Delete  
Deletes the selected documents.  
Print  
Prints out the selected documents.  
[Mailbox] Screen  
Allows you to specify a mailbox to store documents or see the status of the documents  
stored in a mailbox.  
1. Select a mailbox from the list, or  
directly enter a mailbox number  
into the [Go to] field, and then  
select [Document List].  
2. Select one or more documents  
from the list, or select [Select All]  
to select all the documents in  
the list.  
NOTE: To deselect a document  
selected individually, select the  
name of the document again. To deselect the documents selected by the [Select All]  
button, select the button again.  
3. Select [Print/Delete].  
4. Select the required option.  
Change Document Name  
Allows you to edit the document  
name. This option is available only  
when a single document is selected  
on the [Document List] screen.  
Delete  
Deletes the selected documents.  
109  
4 Fax  
Print  
Prints the selected documents.  
Print Settings  
Displays the [Mailbox - Print Settings] screen. For details on the screen, refer to  
[Mailbox - Print Settings] on page 147.  
On-hook (Manual Send/Receive)  
This feature allows you to manually send or receive a fax when the fax line is on-hook,  
after confirming the response from the fax recipient.  
1. Select [On-hook (Manual  
Send/Receive)] on the [More  
Options] screen.  
2. Select the required option.  
3. Select the <Start> button on the  
control panel.  
Manual Send  
Allows you to send a fax manually after confirming the response from the fax recipient.  
To send a fax manually, select this option, enter the recipient’s fax number, and then  
press <Start> after the recipient has responded to your call. Pressing the <Start> button  
switches from voice to fax transmission mode.  
Manual Receive  
To receive a fax manually, select this option, and then press <Start> to receive a fax  
job after you have communicated with a caller, and confirmed that the call is a fax job.  
Exit (Line Cut)  
Select this option to terminate the connection.  
Internet Fax Options - Internet Fax  
This section describes how to select the options for Internet Fax transmissions. For  
information on the features available, refer to the following:  
Acknowledgement Report – page 111  
Internet Fax Profile – page 111  
Multiple-Up – page 112  
Encryption – page 113  
Digital Signature – page 113  
Starting Rate – page 113  
Transmission Header Text – page 114  
110  
           
Internet Fax Options - Internet Fax  
1. Make sure that the Internet Fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Internet Fax] on the  
touch screen.  
4. Select the [Internet Fax Options]  
tab.  
5. Select the required feature.  
Acknowledgement Report  
This feature allows you to print the transmission result report and receive a notification  
e-mail that the Internet Fax you sent has been opened by the recipient (MDN - Mail  
Delivery Notification). For more information, refer to the Setups chapter in the System  
Administration Guide. Transmission reports and read receipts are used for Internet Fax  
if the remote machine supports these features.  
1. Select [Acknowledgement  
Report] on the [Internet Fax  
Options] screen.  
2. Select the required options.  
3. Select [Save].  
Confirmation Options  
• No Report - Disables the feature.  
• Print Report - Automatically prints a report after each fax transmission is completed.  
Read Receipts  
• Off - Disables the feature.  
• On - Requests an e-mail delivery notification.  
This feature automatically prints a report after each fax transmission indicating the  
transmission result.  
Internet Fax Profile  
This feature allows you to specify a profile to restrict the attribute information for  
transmissions between machines equipped with Internet Fax, such as image resolution  
and paper size.  
1. Select [Internet Fax Profile] on  
the [Internet Fax Options]  
screen.  
2. Select the required option.  
3. Select [Save].  
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4 Fax  
TIFF-S  
Selects the standard specification for Internet Fax documents. Documents larger than  
A4 or 8.5 x 11” are automatically reduced to A4 or 8.5 x 11” depending on the default  
paper size series.  
• Data compression: MH  
• Stored Document Size: A4  
• Resolution: Standard (200 x 100 dpi), Fine (200 dpi)  
TIFF-F  
Selects the profile for sending documents up to A3 or 11 x 17” with Superfine  
resolution.  
• Data compression: MMR  
• Stored Document Size: A4, B4, A3, letter, legal  
• Resolution: Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine  
(600 dpi)  
TIFF-J  
Selects the profile for sending documents up to A3 or 11 x 17” in JBIG format.  
• Data compression: JBIG  
• Stored Document Size: A4, B4, A3, letter, legal  
• Resolution: Standard (200 x 100 dpi), Fine (200 dpi), Superfine (400 dpi), Superfine  
(600 dpi)  
Multiple-Up  
This feature allows you to scan multiple pages of your original document, and have the  
scanned pages automatically merged for fax transmissions. The scanned data will be  
printed onto the paper specifically set for fax at the receiving end. Depending on the  
recipient’s machine configuration, the scanned pages may be enlarged or reduced  
automatically to fit the paper size set to print fax, or the scanned pages may be divided  
into multiple pages if they are too long to be printed on a single piece of paper.  
1. Select [Multiple-Up] on the  
[Internet Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
On  
Allows you to specify the number of pages, between 2 and 9, to fit onto one sheet.  
112  
               
Internet Fax Options - Internet Fax  
Encryption  
This feature allows you to send S/MIME-encrypted e-mail.  
To use this feature, you need to specify an e-mail address associated with a certificate  
that supports encryption. For more information, refer to the Security chapter in the  
System Administration Guide.  
1. Select [Encryption] on the  
[Internet Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Does not encrypt e-mail.  
On  
Encrypts e-mail.  
Digital Signature  
This feature allows you to attach a digital signature to e-mail.  
To use this feature, the machine’s e-mail address needs to be associated with an  
appropriate certificate. For more information, refer to the Security chapter in the System  
Administration Guide.  
1. Select [Digital Signature] on the  
[Internet Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Does not attach a digital signature to e-mail.  
On  
Attaches a digital signature to e-mail.  
Starting Rate  
This feature allows you to select the communication mode for Internet Fax  
transmissions.  
1. Select [Starting Rate] on the  
[Internet Fax Options] screen.  
2. Select the required option.  
3. Select [Save].  
113  
             
4 Fax  
G3 Auto  
Select this mode if the remote machine is G3 compatible. This mode is the one usually  
selected. The machine automatically switches modes depending on the capabilities of  
the remote machine.  
Forced 4800 bps  
Select this mode when transmitting over noisy or bad telephone lines, for example  
when sending international faxes. Can also be useful for transmitting over poor  
telephone lines domestically.  
Transmission Header Text  
This feature is identical to [Transmission Header Text] on the [Fax Options] screen of  
the Fax service. For information, refer to Transmission Header Text on page 104.  
1. Select [Transmission Header  
Text] on the [Internet Fax  
Options] screen.  
2. Select the required option.  
3. Select [Save].  
Fax Options - Server Fax  
This section describes how to specify options for Server Fax transmissions. For  
information on the feature available, refer to the following:  
Delayed Start – page 115  
1. Make sure that the Server Fax service is enabled.  
2. Press the <All Services> button  
on the control panel.  
3. Select [Fax] on the touch  
screen.  
4. Select the [Fax Options] tab.  
5. Select the required feature.  
114  
       
Fax Options - Server Fax  
Delayed Start  
This feature allows you to set the delay start time for fax and polling jobs using a 12-  
hour or 24-hour format.  
NOTE: The format of the specific time can be set on the [Machine Clock/Timers]  
screen in the System Administration mode. [AM]/[PM] is displayed only when the 12-  
hour format is used. For more information, refer to the Setups chapter in the System  
Administration Guide.  
NOTE: You cannot specify a date for transmission.  
1. Select [Priority Send/Delay  
Start] on the [Fax Options]  
screen.  
2. Select the required options.  
3. Select [Save].  
Off  
Disables the feature.  
Specific Time  
Applies the delay start time.  
Hours  
Sets the hour of the Delay Start time from 1 to 12.  
Minutes  
Sets the minutes of the Delay Start time from 00 to 59.  
AM  
The Delay Start time is before noon.  
PM  
The Delay Start time is after noon.  
Current Time  
Displays the current time.  
115  
 
4 Fax  
116  
5 Scan/E-mail  
This chapter describes how to use the scan services. For more information on the  
specific types of scan, refer to the following:  
To scan and e-mail documents – E-mail – page 122  
After a document is scanned, the scanned data is automatically sent to specified  
destinations as an e-mail attachment.  
To scan and save documents in the mailbox – Scan to Mailbox – page 126  
Scanned documents are saved in a specified mailbox on the machine.  
To scan and send documents using a job template – Network Scanning – page 126  
According to the settings in a selected job template, documents are scanned,  
processed, and then uploaded to a specified server.  
To scan and send documents using the FTP or SMB protocol – Scan to PC – page  
127  
After a document is scanned, the scanned data is automatically uploaded to a  
specified destination using the FTP or SMB protocol.  
NOTE: To use the scan services, you must connect the machine to a network and set  
up the network environment. For more information, refer to the System Administration  
Guide.  
NOTE: Some of the features described in this chapter are optional, and may not apply  
to your machine configuration.  
NOTE: To use the scan services, the Network Scanning Kit must be installed on the  
machine. To use the scan and e-mail services, the Scan to E-mail Kit must be installed  
in addition to the Network Scanning Kit.  
Scanning Procedure  
This section describes the basic scanning procedures. Follow the steps below.  
1. Load the Documents – page 118  
2. Select the Features – page 118  
3. Start the Scan Job – page 119  
4. Check the Status of the Scan Job – page 120  
5. Save the Scanned Data – page 120  
Stopping a Scan Job – page 121  
117  
       
5 Scan/E-mail  
1. Load the Documents  
The following steps explain how to load documents using the document feeder or  
document glass.  
The maximum capacity of the document feeder is shown below:  
Document Type (Weight)  
Capacity  
75 sheets  
Lightweight (38-49 g/m2)  
Plain (50-80 g/m2)  
75 sheets  
50 sheets  
Heavyweight (81-128 g/m2)  
Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width  
and 210 to 432 mm (4.5 to 17 inches) for the length, and the standard sizes of 5.5 x  
8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF.  
This machine is capable of scanning mixed size originals using the document feeder.  
Align the documents against the inner corner of the document feeder, and enable the  
Mixed Sized Originals feature. For more information, refer to Mixed Sized Originals on  
page 136.  
NOTE: A paper jam may occur when custom sized originals are loaded in the  
document feeder, and the original size feature is set to [Auto Detect]. In this case,  
entering a custom paper size is recommended. For more information, refer to Original  
Size on page 135.  
Load the document face up with the  
top edge entering the document  
feeder first, or face down on the  
document glass.  
CAUTION  
• Do not apply excessive force when placing a thick document on the document  
glass.  
NOTE: When using the document glass, make sure that the touch screen is ready  
before you place the document on the document glass. If you place the document on  
the document glass before the touch screen is ready, the paper size may not be  
detected correctly.  
2. Select the Features  
Each scan service has its own screen. Select [E-mail], [Network Scanning], [Scan to  
Mailbox], or [Scan to PC] on the touch screen to display the appropriate screen.  
• Select [E-mail] to scan and e-mail documents.  
• Select [Network Scanning] to scan and send documents according to a job template.  
• Select [Scan to Mailbox] to scan and save documents in a mailbox.  
• Select [Scan to PC] to scan and send documents using the FTP or SMB protocol.  
118  
       
ScanningProcedure  
1. Press the <All Services> button  
on the control panel.  
<All Services> button  
<Clear All> button  
2. Select a scan service on the  
touch screen.  
NOTE: If the Authentication and  
Accounting feature is enabled, you  
may be required to enter the user ID  
and passcode (if one is set up). If  
you need assistance, contact the System Administrator.  
3. Press the <Clear All> button once on the control panel to cancel any previous  
selections.  
4. Set the desired features on each tab.  
For information on the features available on each tab, refer to the following.  
E-mail – page 122  
Scan to Mailbox – page 126  
Network Scanning – page 126  
Scan to PC – page 127  
General Settings – page 130  
Advanced Settings – page 133  
Layout Adjustment – page 134  
E-mail Options/Filing Options – page 138  
3. Start the Scan Job  
1. Press the <Start> button to scan  
the documents.  
NOTE: If the Authentication and  
Accounting feature is enabled, you  
may be required to enter the user ID  
and passcode (if one is set up). If  
you need assistance, contact the  
System Administrator.  
<Start> button  
119  
   
5 Scan/E-mail  
4. Check the Status of the Scan Job  
1. Press the <Job Status> button  
on the control panel to display  
the Job Status screen.  
The queued scan job is displayed. If  
the job is not displayed, it may have  
already been processed.  
For more information, refer to the Job Status chapter in the System Administration  
Guide.  
5. Save the Scanned Data  
The following describes how to import scanned documents to your computer. The  
methods available for importing documents include:  
• importing using CentreWare Internet Services  
• importing from TWAIN/WIA  
• importing using Mailbox Viewer 3  
• importing using WebDAV  
Follow the steps below to import documents using CentreWare Internet Services.  
NOTE: For more information on the other importing methods, refer to the  
documentations provided for the respective driver or utility.  
1. Launch a web browser on your computer.  
2. In the browser’s URL field, enter the machine’s IP address or Internet address and  
press the <Enter> key on your keyboard.  
The home page of CentreWare Internet Services is displayed.  
NOTE: For how to enter the machine’s address in the browser’s URL field, refer to  
Accessing CentreWare Internet Services in the CentreWare Internet Services chapter  
on page 159.  
3. Click the [Scan] tab, and  
then select [Mailbox] from  
the tree menu at the left side  
of the screen.  
4. Click the [Document List]  
button of the mailbox from  
which you want to retrieve a  
document.  
The [Mailbox Document List]  
page is displayed.  
NOTE: You can also display the  
[Mailbox Document List] page by  
selecting the mailbox icon,  
mailbox number, or the mailbox  
name.  
120  
         
ScanningProcedure  
5. From the list of documents,  
select the check box of the  
document to be imported,  
and then click the [Retrieve]  
button.  
NOTE: You can import one  
document at a time.  
6. Click [Save this link] on the  
page displayed, and specify  
the directory to save the  
document.  
Stopping a Scan Job  
Follow the steps below to manually cancel an activated scan job.  
1. Press the <Stop> button on the  
control panel to suspend the  
current scan job.  
<Stop> button  
2. If required, press the <Job  
Status> button to display the Job  
Status screen. To exit the Job  
Status screen, press the  
<Features> button.  
3. On the [Stop/Pause] screen  
displayed, select [Cancel Scanning] to delete the suspended scan job.  
NOTE: To resume the job, select [Resume Scanning] on the [Stop/Pause] screen.  
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E-mail  
This section describes how to scan documents to send them as e-mail attachments.  
You can specify destination addresses by using the screen keyboard to enter the  
addresses, or by selecting from the Address Book. For more information on how to  
make entries using this screen, refer to the following:  
New Recipients – page 122  
Address Book – page 123  
Add Me – page 124  
1. Press the <All Services> button  
on the control panel.  
2. Select [E-mail] on the touch  
screen.  
3. Specify the required options.  
Remove/Edit/Close Menu  
Selecting a recipient in the recipient list pops up a menu that allows you to remove or  
edit the recipient, or close the pop-up menu.  
New Recipients  
This feature allows you to enter recipients’ e-mail addresses using the screen  
keyboard.  
1. Select [New Recipients] on the  
[E-mail] screen.  
2. Enter an address.  
3. Select [Close].  
To:/CC:/BCC:  
The pull-down menu at the left-hand side of the address entry field allows you to switch  
the recipient type between To, CC, and BCC.  
More Characters  
Displays the symbol keys on the screen.  
+ Add  
Select this button to enter another recipient’s e-mail address.  
Hand-glass icon  
Allows you to search the Address Book for the entered search string. Any names that  
contain the search string will be found.  
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E-mail  
Address Book  
This feature allows you to choose destinations from address books. The Local Address  
Book is held locally on the machine and stores public entries. The Remote Address  
Book is held remotely on a directory server.  
NOTE: The address books displayed here contain only the e-mail addresses for the  
scan feature. The speed dial codes and group codes are not displayed.  
1. Select [Address Book] on the  
[E-mail] screen.  
2. Select an option from the pull-  
down menu located at the  
upper-left corner of the  
keyboard screen.  
NOTE: To select or search for e-mail addresses stored in the Local Address Book,  
select [List all public entries] or [Search Public]. To search for e-mail addresses stored  
in the Remote Address Book, select [Search Network].  
List all public entries  
Allows you to select e-mail recipients  
from the Local Address Book.  
Details  
Displays the details of a recipient  
selected in the [Name] list.  
Name  
Lists the e-mail recipients registered in the Local Address Book.  
To  
Adds a recipient selected in the [Name] list to the [Recipient(s)] list as a To recipient.  
CC  
Adds a recipient selected in the [Name] list to the [Recipient(s)] list as a CC recipient.  
BCC  
Adds a recipient selected in the [Name] list to the [Recipient(s)] list as a BCC recipient.  
Recipient(s)  
Lists the recipients selected from the [Name] list. Selecting a recipient in the list pops  
up a menu allowing you to remove or edit the recipient, remove all the recipients in the  
list, or close the pop-up menu.  
Search Public/Search Network  
Allows you to search for and select a recipient by entering part or all of its name. To  
search the Local Address Book, select [Search Public]. To search the Remote Address  
Book, select [Search Network].  
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1. Select [Search Public] or  
[Search Network] from the pull-  
down menu.  
2. Enter part or all of a recipient  
name using the screen  
keyboard.  
3. Select the [Search] button.  
A search result screen appears.  
4. Select a recipient from the  
search result.  
NOTE: For details on how to use  
this screen, refer to List all public  
entries on page 123.  
Add Me  
This feature allows you to add your e-mail address (the sender’s address) to an  
address entry field.  
1. Select [Add Me] on the  
[E-mail] screen.  
2. Select the required option.  
3. Select [Save].  
To  
Adds the sender’s address in the To field.  
CC  
Adds the sender’s address in the CC field.  
BCC  
Adds the sender’s address in the BCC field. The address entered in this field is not  
displayed on the message received by the recipient.  
From  
This feature allows you to view or change your e-mail address (the sender’s address).  
When the authentication feature is not used, the [From] field displays the machine  
name (if set up), or the machine’s e-mail address.  
When the authentication feature is used, the [From] field displays the e-mail address  
registered for the login user.  
By default, the e-mail address cannot be changed on this screen. For information on  
how to change the sender’s e-mail address, refer to the E-mail/Internet Fax Service  
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E-mail  
Settings or Authentication/Security Settings section in the Setups chapter of the  
System Administration Guide.  
The following describes how to change the sender’s e-mail address when it is editable  
on this screen.  
1. Select [From] on the  
[E-mail] screen.  
2. From the pop-up menu  
displayed, select an option.  
Address Book  
Allows you to select an address from the Address Book.  
Keyboard  
Allows you to enter an address on the screen keyboard.  
Close Menu  
Closes the pop-up menu.  
Subject  
This feature allows you to enter an e-mail subject.  
1. Select [Subject] on the  
[E-mail] screen.  
2. Enter the subject using the  
screen keyboard.  
3. Select [Save].  
Message  
This feature allows you to enter an e-mail message.  
1. Select [Message] on the  
[E-mail] screen.  
2. Enter the message using the  
screen keyboard.  
3. Select [Save].  
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Scan to Mailbox  
This section describes how to select a mailbox on the machine to save scanned  
documents.  
1. Press the <All Services> button  
on the control panel.  
2. Select [Scan to Mailbox] on the  
touch screen.  
3. Select a mailbox for saving  
scanned data.  
Mailbox list  
Allows you to select a mailbox for saving scanned data. You can scroll through the list  
using the scroll bar.  
Go to  
Allows you to specify the number of a mailbox to be displayed, using the numeric  
keypad on the control panel. The specified mailbox is displayed at the top of the  
mailbox list.  
Document List  
Displays the [Mailbox - Document List] screen where you can sort, print, or delete  
documents in the selected mailbox.  
For more information on mailbox features on the machine, refer to the Send from  
Mailbox chapter on page 145.  
Network Scanning  
This section describes how to scan and send documents to a specified server on a  
network using a job template. A job template can be created on the machine or  
remotely using CentreWare Internet Services or Network Scanning server applications  
sold separately. According to the settings in the template, documents are automatically  
scanned, saved in TIFF, XPS (XML Paper Specification), or PDF format, and then sent  
to a specified server. For information on how to create a job template, refer to the  
CentreWare Internet Services chapter in the System Administration Guide.  
The name of a template created on the machine begins with “@”. A template created  
with CentreWare Internet Services or the Network Scanning server application carries  
the name you specified.  
1. Press the <All Services> button  
on the control panel.  
2. Select [Network Scanning] on  
the touch screen.  
3. Select the job template to be  
used.  
4. Press the <Start> button on the control panel.  
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Scan to PC  
Job template list  
Allows you to select a job template for the scan job.  
• DEFAULT - This is the default job template. This template is used as a base  
template when a new template is to be created in CentreWare Internet Services.  
This template cannot be deleted. It can be edited and returned to the factory-default  
only by the System Administrator.  
• @S2HOME - This is a template for the Scan-to-Home feature. Selecting this  
template verifies a user and sends scanned data to the user’s private folder.  
NOTE: The job template “@S2HOME” is displayed only when the remote  
authentication is enabled, and [Enabled] is selected for [Status], under [Properties]  
> [Services] > [Scan to Home] in CentreWare Internet Services. For more  
information, refer to the Scanner Environment Settings and CentreWare Internet  
Services chapters in the System Administration Guide.  
NOTE: The job template “@S2HOME” cannot be edited using a remote  
application.  
Go to  
Allows you to specify the number of the job template to be displayed, using the numeric  
keypad on the control panel. The specified job template is displayed at the top of the  
template list.  
Template Description  
Displays the [Template Description] screen where you can view the template  
description, settings, and location.  
Update Templates  
Updates the list of available job templates.  
Scan to PC  
This section describes how to send scanned documents to specified destinations using  
the FTP or SMB protocol. For more information, refer to the following:  
Transfer Protocol – page 128  
Address Book – page 129  
Browse – page 129  
General Settings – page 130  
1. Press the <All Services> button  
on the control panel.  
2. Select [Scan to PC] on the touch  
screen.  
3. Set the following items.  
Server  
Allows you to specify the address of the destination server. Select a server name from  
the Address Book or select [Server] and enter a server name or IP address using the  
screen keyboard.  
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NOTE: If a server name is used instead of an IP address, the appropriate DNS  
information has to be entered via CentreWare Internet Services. Without DNS  
properly defined, the host name will not be translated into an IP address.  
Shared Name  
Allows you to specify the name of the shared folder. Select a server from the Address  
Book to display the preset name or select [Shared Name] and enter a shared folder  
name on the screen keyboard. Not required for FTP servers.  
Save In  
Allows you to specify the location (or path) of the directory for saving files. Select a  
server from the Address Book to display the preset location or select [Save in] and  
enter a location on the [Keyboard] screen.  
NOTE: If data with the same file name is sent from multiple machines to one location  
at the same time, the data may be overwritten.  
User Name  
Allows you to specify the user name if required by the destination server. Select a  
server from the Address Book to display the preset user name or select [User Name]  
and enter a user name on the screen keyboard. Enter up to 97 characters if [FTP] is  
selected in the [Transfer Protocol] feature. Enter one of the following types if [SMB] is  
selected in the [Transfer Protocol] feature:  
• user_name@domain_name (ex. fuji@xerox.com) where user_name is 32  
characters (max) and domain_name is 64 characters (max)  
• domain_name\user_name (ex. xerox\fuji) where user_name is 32 characters (max)  
and domain_name is 64 characters (max)  
• local_user_name (ex. Fuji-Xerox) up to 32 characters (max)  
Password  
Allows you to specify the password if required by the destination server. Select a server  
from the Address Book to display the preset password or select [Password] and enter  
a password using the screen keyboard. Leave the password field blank if you do not  
want to assign a password.  
Transfer Protocol  
This feature allows you to select a transfer protocol. You must select the same protocol  
used by the destination.  
1. Select [Transfer Protocol] on the  
[Scan to PC] screen.  
2. Select the required option.  
3. Select [Save].  
FTP  
Specifies the FTP protocol.  
SMB  
Specifies the SMB protocol.  
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Scan to PC  
SMB (UNC Format)  
Specifies the SMB protocol (using the UNC format).  
NOTE: If Remote Authentication has been enabled, a popup message will prompt the  
user to enter a login ID and password before using the Scan to PC service. The login  
ID and password will be passed to the Kerberos server. Only when the user has been  
authenticated, the feature will be made available.  
Address Book  
This feature allows you to select a destination server from the Address Book. For  
information on how to register destinations, refer to the Setups chapter in the System  
Administration Guide.  
1. Select [Address Book] on the  
[Scan to PC] screen.  
2. From the Address Book list,  
select a destination server, and  
then select the [Add J] button.  
3. Select [Close].  
Name/Protocol  
Displays the destination server information registered in the Address Book.  
Details  
Displays the detailed settings of a selected server.  
Add J  
Adds a selected destination server to the [Save in] field.  
Save in  
Displays a selected destination server and its details.  
Browse  
This feature allows you to select a location on the network to save a scanned  
document. Browsing starts at the workgroup level, proceeds to the server level, and  
then to multiple hierarchical levels of shared folders.  
NOTE: The [Browse] button is grayed out and cannot be selected when [FTP] is  
selected for [Transfer Protocol]. This button does not appear when an IPv4 address is  
not assigned to the machine. For details on the protocol settings, refer to the Setups  
chapter in the System Administration Guide.  
1. Select [Browse] on the [Scan to  
PC] screen.  
2. Select the required options.  
3. Select [Save].  
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Previous  
Retraces one step up in the hierarchy.  
Next  
Traces a path down in the hierarchy to the location selected.  
General Settings  
This section describes the general control features for scanning. For more information,  
refer to the following:  
Lighten/Darken – page 130  
2 Sided Scanning – page 130  
Original Type – page 131  
Scan Presets – page 131  
1. Press the <All Services> button  
on the control panel.  
2. Select a scan type on the touch  
screen.  
3. Select the [General Settings] tab  
on the touch screen.  
4. Select the required options.  
Lighten/Darken  
This feature allows you to adjust the brightness level of scanned images.  
1. Adjust the brightness level  
using the scroll buttons.  
2 Sided Scanning  
This feature allows you to specify whether your document is single-sided or double-  
sided, and how the document is to be positioned.  
1. Select a preset button for the [2  
Sided Scanning] feature on the  
[General Settings] screen.  
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GeneralSettings  
1 Sided  
Scans one side of the document.  
2 Sided  
Scans both sides of the document. Select this option when the images of both sides of  
the document are in the same orientation.  
2 Sided - Rotate Side 2  
Scans both sides of the document. Select this option when the images of both sides of  
the document are in opposite orientations.  
Original Type  
This feature allows you to scan at optimum image quality by selecting the type of the  
original document.  
1. Select a preset button for the  
[Original Type] feature on the  
[General Settings] screen.  
Photo & Text  
Select this option to scan documents that contain both text and photographs. Text and  
photographs are automatically distinguished, and an appropriate quality mode is  
selected for individual areas.  
Text  
Select this option for documents that contain text only.  
Photo  
Select this option for documents that contain photographs only.  
Scan Presets  
This feature allows you to select a scan quality for image data.  
1. Select a button under [Scan  
Presets] on the [General  
Settings] screen.  
Sharing & Printing  
Suitable for general office  
documents for onscreen viewing. Using this option will result in a small file size and  
normal image quality.  
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Archival Record  
Suitable for general office documents that will be stored electronically for record  
keeping. Using this option will result in the smallest file size and normal image quality.  
OCR  
Suitable for documents that will be processed by the OCR feature. Using this option will  
result in a large file size and the highest image quality.  
High Quality Print  
Suitable for documents containing graphics and photographs. Using this option will  
result in a large file size and the maximum image quality.  
More  
Displays the [Scan Presets] screen  
where the following options are  
additionally selectable.  
Simple Scan  
Suitable for documents that require  
minimal image processing and compression. Using this option will result in fast  
processing and an excessively large file size.  
Custom  
Allows you to use the scan quality defined by the System Administrator.  
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AdvancedSettings  
Advanced Settings  
This section describes the features used to adjust the quality of the scanned image. For  
more information, refer to the following:  
Image Options – page 133  
Background Suppression – page 133  
1. Press the <All Services> button  
on the control panel.  
2. Select a scan type on the touch  
screen.  
3. Select the [Advanced Settings]  
tab.  
4. Set the required feature.  
5. Select [Save].  
Image Options  
This feature allows you to adjust the brightness level and sharpness of scanned  
images.  
1. Select [Image Options] on the  
[Advanced Settings] screen.  
2. Select the required options.  
3. Select [Save].  
Lighten/Darken  
Specifies the brightness level for scanned images.  
Sharpness  
Specifies the sharpness level of fine edges for scanned images.  
Background Suppression  
This feature suppresses background colors and image bleed-through when scanning.  
1. Select [Background  
Suppression] on the [Advanced  
Settings] screen.  
2. Select the required options.  
3. Select [Save].  
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No Suppression  
Disables the feature.  
Auto Suppression  
Automatically suppresses background colors.  
NOTE: This feature is not available when [Photo] is selected on the [Original Type]  
screen.  
Layout Adjustment  
This section describes layout adjustment features for scanning. For information, refer  
to the following:  
Resolution – page 134  
Book Scanning – page 135  
Original Size – page 135  
Edge Erase – page 136  
Reduce/Enlarge – page 137  
Original Orientation – page 137  
1. Press the <All Services> button  
on the control panel.  
2. Select a scan type on the touch  
screen.  
3. Select the [Layout Adjustment]  
tab.  
4. Set the required feature.  
5. Select [Save].  
Resolution  
This feature allows you to select the resolution for scanning the document. The greater  
the resolution selected, the larger the size of the stored image file. More time will also  
be required to complete the scan job.  
1. Select [Resolution] on the  
[Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Resolution  
Scans at a resolution of 200 dpi, 300 dpi, 400 dpi or 600 dpi.  
134  
         
LayoutAdjustment  
Book Scanning  
This feature allows you to scan facing pages of a bound document in the correct page  
sequence using the document glass. The facing pages will be saved as two separate  
images.  
1. Select [Book Scanning] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
NOTE: The facing pages of a bound document must be placed in a horizontal  
orientation on the document glass.  
Off  
Disables the feature.  
Left Page then Right  
Scans pages of an open book in the direction from left to right.  
• Both Pages - Scans both the left and right pages.  
• Left Page Only - Scans the left pages only.  
• Right Page Only - Scans the right pages only.  
Right Page then Left  
Scans pages of an open book in the direction from right to left.  
• Both Pages - Scans both the left and right pages.  
• Left Page Only - Scans the left pages only.  
• Right Page Only - Scans the right pages only.  
Top Page then Bottom  
Scans pages of an open book in the direction from top to bottom.  
• Both Pages - Scans both the top and bottom pages.  
• Top Page Only - Scans the top pages only.  
• Bottom Page Only - Scans the bottom pages only.  
Binding Edge Erase  
Erases the center binding area of the book that tends to be shadowed due to the fold  
in the pages. Use the scroll buttons to specify the area to be erased from the center of  
an open book within the range of 0-50 mm (0.0-2.0 inches) in 1 mm (0.04 inch)  
increments.  
Original Size  
This feature allows you to set the size of the document automatically, to select from a  
list of preset sizes, or to mix different size documents. If you select a preset size,  
documents will be scanned according to the specified size regardless of their actual  
size.  
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1. Select [Original Size] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
Auto Detect  
Automatically detects the size of standard sized documents.  
Manual Size Input  
Allows you to select the input size from the 11 preset standard sizes in portrait and  
landscape orientations, or select a custom size within the ranges of 15-297 mm (0.6-  
11.7 inches) for the length and 15-432 mm (0.6-17.0 inches) for the width. The presets  
are set up by the System Administrator.  
Mixed Sized Originals  
Allows you to scan mixed sized originals at the same time. The machine senses the  
mixed sized originals automatically, and scans each document at the same size as the  
original. Load different size documents, with top left corners aligned, into the document  
feeder.  
NOTE: 5.5 × 8.5" and A5 originals must be loaded in portrait orientation.  
Edge Erase  
This feature allows you to erase unwanted marks such as scan shadows and hole  
punch marks from each edge of the scanned images.  
1. Select [Edge Erase] on the  
[Layout Adjustment] screen.  
2. Select the required options.  
3. Select [Save].  
All Edges  
Erases the same amount from all four edges of your document. The edge erase  
amount is specified by the System Administrator and cannot be changed on this  
screen. If you do not want to erase the edges, select [Parallel Edges] and specify 0 for  
both the top/bottom and left/right edges.  
Parallel Edges  
Allows you to specify the amount to be erased from the top and bottom, and left and  
right edges of your document. Up to 50 mm (2 inches) can be specified for each field.  
Original Orientation  
• Upright Images - Selects the vertical orientation, where the top of the document is  
orientated towards the back of the machine.  
• Sideways Images - Selects the horizontal orientation, where the top of the document  
is orientated towards the left of the machine.  
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LayoutAdjustment  
Reduce/Enlarge  
This feature allows you to enlarge or reduce a scanned document by a specified ratio  
within the range of 25-400%.  
1. Select [Reduce/Enlarge] on the  
[Layout Adjustment] screen.  
2. Specify a ratio using the arrow  
buttons, or select a preset  
button.  
3. Select [Save].  
Proportional %  
• Text box - Allows you to specify a desired reduction/enlargement ratio using the  
scroll buttons. You can also enter the value by touching the text box and using the  
numeric keypad on the control panel. The value can be specified within the range of  
25-400% in 1% increments.  
• 100% - Scans at the same size as the original document.  
• Presets - Allows you to select a reduction/enlargement ratio from the seven preset  
ratios. The presets are set up by the System Administrator.  
Enter Output Size  
Allows you to select an output size from the standard paper sizes.  
Original Orientation  
This feature allows you to specify the orientation of your document.  
1. Select [Original Orientation] on  
the [Layout Adjustment] screen.  
2. Select the required option.  
3. Select [Save].  
Upright Images  
Selects the vertical orientation, where the top of the document is orientated towards the  
back of the machine.  
Sideways Images  
Selects the horizontal orientation, where the top of the document is orientated towards  
the left of the machine.  
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E-mail Options/Filing Options  
This section describes the features available to configure the settings for outputting  
scanned data. For more information, refer to the following:  
NOTE: For the [E-mail] scan service, the following features are available on the [E-  
mail Options] tab. For other scan services, the features are available on the [Filing  
Options] tab.  
File Format – page 138  
Read Receipts – page 140  
Split Send – page 140  
Document Name/File Name – page 140  
File Name Conflict – page 141  
Reply To – page 141  
Encryption – page 142  
Digital Signature – page 142  
Login Name – page 143  
Password – page 143  
Meta Data – page 143  
NOTE: The features available vary according to the scan type selected on the <All  
Services> screen.  
1. Press the <All Services> button  
on the control panel.  
2. Select a scan type on the touch  
screen.  
3. When you select [E-mail], select  
the [E-mail Options] tab. When  
you select [Scan to Mailbox],  
[Network Scanning], or [Scan to  
PC], select the [Filing Options]  
tab.  
4. Select the required feature.  
File Format  
This feature allows you to select the file format to use when saving scanned data.  
NOTE: The options available for this feature vary depending on the scan type you  
select on the <All Services> screen. This feature is not available when you select  
[Scan to Mailbox].  
1. Select [File Format] on the [E-  
mail Options] or [Filing Options]  
screen.  
2. Select the required option.  
3. Select [Save].  
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E-mail Options/Filing Options  
mTIFF Multiple Pages per File  
Saves multiple pages into a single file in TIFF format.  
TIFF File for Each Page  
Saves each page into a different file in TIFF format.  
PDF Multiple Pages per File  
Saves multiple pages into a single file in PDF format.  
XPS  
Saves multiple pages into a single file in XPS (XML Paper Specification) format.  
Compression Method  
Displays the [File Format - Compression Method] screen where you can select a  
compression method.  
• Auto - Uses MMR when [Original Type] is [Photo & Text] or [Text], and uses MH  
when [Original Type] is [Photo].  
• Manual Select - Allows you to manually select a compression method.  
PDF Security  
Displays the [File Format - PDF Security] screen where you can set security to prevent  
unauthorized access to your PDF file. Select [Password] to apply security measures.  
• Encryption Algorithm - Sets either 128-bit RC4 (Acrobat 5.0 or later) or 128-bit AES  
(Acrobat 7.0 or later) file encryption algorithm.  
• Supported Version - Displays the version of Adobe Acrobat compatible with the  
selected encryption algorithm.  
• Doc. Open Password - Displays the [PDF Security - Document Open Password]  
screen where you can set a password that will be required to open your PDF file.  
The password can be up to 32 characters in length.  
• Permissions - Displays the [PDF Security - Permissions] screen where you can set  
a security password to your PDF file. A security password adds restrictions that  
prevent others from printing or editing the file. The file’s recipient can remove the  
restrictions if the recipient knows the password. The password can be up to 32  
characters long.  
NOTE: [PDF Security] is displayed when [PDF Multiple Pages per File] is selected.  
PDF Signature  
Allows you to add a signature to your PDF file so that the file’s authenticity can be  
definitively proven, preventing false and fake documents being presented as authentic  
documents. If [On] is selected, select a position to place a visible PDF signature, or  
select [Invisible Signature] to add an invisible PDF signature.  
NOTE: The following handlers are used by Adobe Reader to verify the PDF signature:  
Acrobat 6.x verifies the signature using Windows Certificate Security, and Acrobat 7.x  
verifies the signature using Adobe Default Security.  
XPS Signature  
Allows you to add a XPS (XML Paper Specification) signature to your file so that the  
file’s authenticity can be definitively proven, preventing false and fake documents being  
presented as authentic documents.  
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Optimize PDF Fast Web View  
Creates a PDF file that displays the first page in a user's web browser, before the entire  
file is downloaded from a web server. This feature alleviates user frustration in waiting  
for an entire file to download by displaying part of the file's contents at once.  
Read Receipts  
This feature allows you to request recipients notify you by e-mail that they have  
received your e-mail attachment.  
NOTE: This feature is displayed only when you have selected [E-mail].  
1. Select [Read Receipts] on the  
[E-mail Options] screen.  
2. Select [On] to enable the  
feature.  
3. Select [Save].  
Split Send  
This feature allows you to divide large scanned data files into multiple e-mail messages  
of a specific data size.  
NOTE: This feature is displayed only when you have selected [E-mail].  
1. Select [Split Send] on the [E-  
mail Options] screen.  
2. Select the required option.  
3. Select [Save].  
Off  
Disables the feature.  
Split by Page  
Divides scanned data into smaller messages if the data exceeds the maximum e-mail  
size. The presets are set up by the System Administrator. For more information, refer  
to the Setups chapter in the System Administration Guide.  
Document Name/File Name  
This feature allows you to enter a name for the document/file name, if you do not want  
to use the name assigned by the machine. The file name extension is automatically  
attached to the file name depending on the type of file.  
NOTE: The [Document Name] feature is displayed when you have selected [Scan to  
Mailbox]. The [File Name] feature is displayed when you have selected [E-mail], [Scan  
to PC], or [Network Scanning].  
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E-mail Options/Filing Options  
1. Select [Document Name] or [File  
Name] on the [E-mail Options]  
or [Filing Options] screen.  
2. Enter a document/file name.  
3. Select [Save].  
File Name Conflict  
This feature allows you to deal automatically with file name conflicts if a duplicate file  
name is entered on the [File Name] screen.  
NOTE: This feature is displayed only when [Scan to PC] or [Network Scanning] is  
selected on the All Services screen.  
1. Select [File Name Conflict] on  
the [Filing Options] screen.  
2. Select the required option  
3. Select [Save].  
Do Not Save  
Cancels the scan operation so that you may enter another file name.  
Rename New File  
Attaches a 4-digit number (0000-9999) to the end of the duplicate file name and saves  
the file in the same directory.  
Overwrite Existing File  
Deletes the existing file with the duplicate file name and saves the new file with the  
specified file name in the same directory.  
Append to Existing File  
Appends the scan data to the existing data.  
NOTE: This button is displayed only when [Network Scanning] is selected, and is  
selectable when [TIFF File for Each Page] is selected for [File Format] on the [Filing  
Options] tab.  
Add Date Stamp to File Name  
Adds a date to the new file.  
NOTE: This button is displayed only when [Network Scanning] is selected.  
Reply To  
This feature allows you to specify the return e-mail address that the recipients can reply  
to when using the E-mail service.  
NOTE: This feature is displayed only when [E-mail] is selected on the All Services  
screen.  
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5 Scan/E-mail  
1. Select [Reply To] on the [E-mail  
Options] screen.  
2. Enter a return address.  
Or, enter part of a target name,  
and then select the hand-glass  
icon at the right side of the entry  
field, to search Address Book. For details on the search result screen, refer to  
Search Public/Search Network on page 123.  
3. Select [Save].  
Encryption  
This feature allows you to send S/MIME-encrypted e-mail.  
To use this feature, you need to specify an e-mail address associated with a certificate  
that supports encryption. For more information, refer to the Security chapter in the  
System Administration Guide.  
NOTE: This feature is displayed only when [E-mail] is selected on the All Services  
screen.  
1. Select [Encryption] on the [E-  
mail Options] screen.  
2. Select an option.  
3. Select [Save].  
Off  
Does not encrypt e-mail.  
On  
Encrypts e-mail.  
Digital Signature  
This feature allows you to attach a digital signature to e-mail.  
To use this feature, the machine’s e-mail address needs to be associated with an  
appropriate certificate. For more information, refer to the Security chapter in the System  
Administration Guide.  
NOTE: This feature is displayed only when [E-mail] is selected on the All Services  
screen.  
1. Select [Digital Signature] on the  
[E-mail Options] screen.  
2. Select an option.  
3. Select [Save].  
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E-mail Options/Filing Options  
Off  
Does not attach a digital signature to e-mail.  
On  
Attaches a digital signature to e-mail.  
Login Name  
When a server to which scanned documents will be transferred requires a login name,  
enter it here.  
NOTE: This feature is displayed only when [Network Scanning] is selected on the All  
Services screen.  
1. Select [Login Name] on the  
[Filing Options] screen.  
2. Enter the login name.  
3. Select [Save].  
Password  
This feature allows you to set the password for the login name when a server to which  
scanned documents will be transferred requires a password.  
NOTE: This feature is displayed only when [Network Scanning] is selected on the All  
Services screen.  
1. Select [Password] on the [Filing  
Options] screen.  
2. Enter the password.  
3. Select [Save].  
Meta Data  
This feature allows you to change the meta data values specified in the selected job  
template.  
NOTE: This feature is displayed only when [Network Scanning] is selected on the All  
Services screen.  
NOTE: To register new meta data or to delete existing meta data, use CentreWare  
Internet Services. For more information, refer to CentreWare Internet Services on  
page 159.  
1. Select [Meta Data] on the [Filing  
Options] screen.  
2. Select the required meta data,  
and then change the value.  
3. Select [Save].  
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5 Scan/E-mail  
Meta Data Validation  
If the validation feature is enabled for meta data, the validation server specified for the  
meta data automatically validates the meta data value when you press the <Start>  
button on the machine’s control panel. If any meta data that received validation is  
invalid, the machine will not execute the job. For details on the validation settings, refer  
to the CentreWare Internet Services chapter in the System Administration Guide.  
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6 Send from Mailbox  
This chapter describes the methods for checking, printing, or deleting documents in a  
mailbox. You can store the following types of documents (marked with matching icons  
in the Document List) in a mailbox.  
Some models do not support this service. Some models require an optional kit to use  
this service.  
• Incoming confidential fax documents ( ) - Refer to Remote Mailbox in the Fax  
chapter on page 105.  
• Incoming confidential Internet Fax documents ( ) - Refer to Remote Mailbox in the  
Fax chapter on page 91.  
• Fax documents for confidential polling ( ) - Refer to Store for Polling in the Fax  
chapter on page 108.  
• Scanned documents ( ) - Refer to Scan to Mailbox in the Scan/E-mail chapter on  
page 126.  
• Print documents (  
)
You can also link a mailbox to a job flow sheet to process the stored documents  
manually and automatically. For more information, refer to Send from Mailbox on  
page 145.  
Send from Mailbox  
This section describes the mailbox features that allow you to check, print, or delete  
documents in the mailboxes displayed on the [Send from Mailbox] screen. Some  
mailboxes, however, may require you to enter a passcode, depending on the operation  
you attempt. Mailboxes created by other users are inactive and inaccessible to you. For  
information on how to create a mailbox, refer to the Setups chapter in the System  
Administration Guide.  
1. Press the <All Services> button  
on the control panel.  
NOTE: If the Authentication and  
Accounting feature is enabled, you  
may be required to enter a user ID  
and a passcode (if one is set up). If  
you need assistance, contact the System Administrator.  
2. Select [Send from Mailbox] on the All Services screen.  
Go to  
Allows you to specify the first mailbox number to be displayed on the screen, using the  
numeric keypad on the control panel.  
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6 Send from Mailbox  
3. Select the mailbox to be  
opened. Then the documents  
stored in the mailbox appear.  
Refresh  
Updates the list of documents in the  
mailbox.  
Name/Stored Date  
Sorts the documents by their names or the dates they were stored. Selecting the same  
option again toggles the order in which they are listed, as indicated with an upward  
(ascending order) or downward (descending order) triangle shown to the right of the  
name of the option selected.  
Select All  
Selects all the documents in the mailbox, so that you can print or delete them all at  
once.  
Print/Delete  
Displays the [Print/Delete] screen.  
• Print - Prints the selected document(s).  
• Delete - Deletes the selected document(s).  
Job Flow Settings  
Displays the [Job Flow Settings] screen. For more information, refer to Job Flow  
Settings on page 147.  
Printing/Deleting Mailbox Documents  
1. Select one or more documents  
from the list, or select [Select All]  
to select all the documents in  
the list.  
NOTE: To deselect a document  
selected individually, select the  
name of the document again. To deselect the documents selected by the [Select All]  
button, select the button again.  
2. Select [Print/Delete].  
3. Select the required option.  
Change Document Name  
Allows you to edit the name of a document. This option is available only when a single  
document is selected on the [Document List] screen.  
Print Settings  
Displays the [Mailbox - Print Settings] screen. For more information, refer to [Mailbox -  
Print Settings] on page 147.  
146  
     
Send from Mailbox  
Delete  
Deletes the selected documents.  
Print  
Prints the selected documents.  
[Mailbox - Print Settings]  
This feature allows you to change the various document print settings.  
1. Select [Print Settings] on the  
[Print/Delete] screen.  
Batch Print  
Prints multiple documents as a single job. The documents are printed in the order they  
were selected.  
Quantity  
Selects the number of copies to print.  
Paper Supply  
Selects the paper tray from which to print.  
2 Sided Printing  
Selects [Flip on Long Edge] or [Flip on Short Edge] for 2 sided documents.  
Output  
Selects a stapling and/or hole-punching option and the output paper tray. The Finisher  
tray is automatically selected if a stapling and/or hole-punching option is selected.  
NOTE: The output options displayed depend on whether or not a finisher is installed,  
whether the installed finisher is the Integrated Office Finisher or Office Finisher LX, or  
what options are installed on your finisher.  
Reset  
Returns the print settings to their defaults.  
Print  
Prints the document.  
Job Flow Settings  
This feature allows you to set, modify, or release linkage with a job flow sheet. You can  
also execute the linked job flow sheet from this screen.  
A job flow sheet allows you to process the documents stored in mailboxes. You can link  
a mailbox to a job flow sheet in advance to automatically execute the job flow sheet  
when a new document is saved in the mailbox, or you can manually start a job flow  
sheet as necessary.  
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6 Send from Mailbox  
NOTE: The job flow sheet that an unauthenticated user create from this screen can be  
executed, modified, duplicated, or deleted only from the mailbox in which it was  
created.  
NOTE: The Job Flow Sheets service is available only when the Network Scanning Kit  
is installed on the machine. Other optional kits may also be required depending on the  
service defined on the job flow sheet.  
You can program the following types of document processing in a job flow sheet.  
• Specifying destinations (FTP, SMB, e-mail, fax, and Internet Fax)  
• Specifying multiple destinations and batch processing  
• Printing  
The document processing types you can program in a job flow sheet depend on how  
documents are stored in a mailbox. See the following chart.  
Output  
Input  
Internet  
Fax  
Server  
Fax  
Printer  
Fax  
E-mail  
FTP  
SMB  
Fax for Polling  
Scan  
O
O
O
O
O
O
O
O
O
*2  
O
O
O
*2  
O
O
O
O
O
O
O
O
Received Fax  
O*1  
O
Received  
Internet Fax  
Print Stored  
O
: Available  
blank: Not available  
*1 : If a job is terminated abnormally due to a problem such as a USB cable  
disconnection while the data is being printed, the document is not deleted after  
printing, even if the delete-after-printing option is enabled in the mailbox  
settings.  
*2 : Can be processed depending on the system settings.  
NOTE: Only the job flow sheets you are permitted to execute are displayed on the  
screen.  
1. Select [Job Flow Settings] on  
the [Document List] screen.  
NOTE: To link a document to a job  
flow sheet, select the required  
document on the screen.  
2. Select the required options.  
3. Select [Close].  
Auto Start  
Sets the linked job flow sheet to be automatically executed when a new document is  
saved in the mailbox. This check box appears only when the mailbox has been linked  
with a job flow sheet.  
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Send from Mailbox  
NOTE: Mailboxes with this option enabled are marked with a paper and pencil icon  
next to their names in the mailbox list.  
NOTE: The [Auto Start] check box is available only for the mailbox owner.  
Start Current Job Flow  
Executes the linked job flow sheet and returns to the [Document List] screen. This  
button appears only when the mailbox has been linked with a job flow sheet.  
Cut Link  
Releases linkage with a job flow sheet.  
NOTE: The [Cut Link] button is available only for the mailbox owner.  
Create/Change Link  
Displays the [Link Job Flow Sheet to Mailbox] screen.  
NOTE: The [Create/Check Link] button is available only for the mailbox owner.  
Select Job Flow Sheet  
Displays the [Select Job Flow Sheet] screen.  
[Link Job Flow Sheet to Mailbox] Screen  
This screen allows you to create or modify a job flow sheet.  
1. Select [Create/Change Link] on  
the [Job Flow Settings] screen.  
The [Link Job Flow Sheet to  
Mailbox] screen appears.  
2. Select the required options.  
3. Select [Save].  
Name/Updated  
Sorts the job flow sheets by their names or the dates they were last updated. Selecting  
the same option again toggles the order in which they are listed, as indicated with an  
upward (ascending order) triangle shown to the right of [Name] in the above illustration.  
Sheet Filtering  
Displays the [Sheet Filtering] screen. Refer to Sheet Filtering on page 151.  
Create  
Creates a new job flow sheet to be linked with the mailbox.  
NOTE: The job flow sheets you create on this screen can only be executed, modified,  
or deleted from this mailbox.  
Edit/Delete  
Allows you to modify or delete an existing job flow sheet.  
For more information on [Create] and [Edit/Delete], refer to the Setups chapter in the  
System Administration Guide.  
Search by Name  
Displays a screen keyboard. Enter the name of a job flow sheet to search.  
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6 Send from Mailbox  
Search by Keyword  
Displays a screen keyboard. Enter the keyword assigned to a job flow sheet to search.  
Select Keyword  
Displays the [Select Keyword] screen. Select a preset keyword assigned to a job flow  
sheet to search.  
[Select Job Flow Sheet] Screen  
This feature allows you to select and execute a job flow sheet on the documents stored  
in the selected mailbox.  
1. Select [Select Job Flow Sheet]  
on the [Job Flow Settings]  
screen.  
2. Select the required options.  
3. Select [Close].  
Name/Updated  
Sorts the job flow sheets by their names or the dates they were last updated. Selecting  
the same option again toggles the order in which they are listed, as indicated with an  
upward (ascending order) triangle shown to the right of [Name] in the above illustration.  
Sheet Filtering  
Displays the [Sheet Filtering] screen. Refer to Sheet Filtering on page 151.  
Details  
This option becomes active and selectable when you select a job flow sheet. It allows  
you to view and/or modify the processes registered in the selected job flow sheet. For  
more information, refer to the Setups chapter in the System Administration Guide.  
Change Settings  
Allows you to temporarily change job flow sheet settings for the selected job flow sheet.  
Start  
Executes the selected job flow sheets.  
Search by Name  
Displays a screen keyboard. Enter the name of a job flow sheet to search.  
Search by Keyword  
Displays a screen keyboard. Enter the keyword assigned to a job flow sheet to search.  
Select Keyword  
Displays the [Select Keyword] screen. Select a preset keyword assigned to a job flow  
sheet to search.  
150  
   
Send from Mailbox  
Sheet Filtering  
This feature allows you to filter job flow sheets displayed on the screen.  
Owner  
Allows you to filter job flow sheets by owner.  
When the Authentication feature is enabled and logged into the machine with a user ID:  
• Shared - Displays the job flow sheets owned by the System Administrator.  
• Personal - Displays only the job flow sheets owned by the currently logged-in user.  
NOTE: Job flow sheets owned by users other than the currently logged-in user are not  
displayed.  
When the Authentication feature is not enabled:  
• System Administrator - Displays only the job flow sheets owned by the System  
Administrator.  
• Non-System Administrator - Displays only the job flow sheets owned by users other  
than the System Administrator.  
NOTE: Job flow sheets owned by users with a user ID are not displayed.  
Target  
Allows you to filter job flow sheets by target.  
• Mailbox - Displays only the job flow sheets whose processing starts with sending or  
printing a document stored in a mailbox.  
• Scan Jobs - Displays only the job flow sheets whose processing starts with scanning  
a document.  
• External Application - Displays only the job flow sheets whose processing starts with  
accessing an external application.  
NOTE: [Scan Jobs] and [External Application] are not available for selection.  
Job Flow Sheet Restrictions  
Job flow sheets can be restricted to personal use or shared among users, and may be  
restricted to special mailboxes. For more information on the restrictions for job flow  
sheets when the Authentication feature is enabled, refer to the Authentication and  
Account Administration chapter in the System Administration Guide.  
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6 Send from Mailbox  
152  
7 Job Flow Sheets  
This chapter describes the Job Flow Sheets service and the features available on the  
[Job Flow Sheets] screen.  
A job flow sheet can execute a series of programmed operations. To process scanned  
documents using a job flow sheet created on a networked computer, using a utility such  
as Job Flow Sheet Editor, use the [Job Flow Sheets] service on the All Services screen.  
NOTE: To use the Job Flow Sheets service, the Network Scanning Kit must be  
installed on the machine.  
NOTE: To communicate with a networked computer, enable the SOAP port on the  
machine. For instructions on how to enable the SOAP port, refer to the Setups chapter  
in the System Administration Guide.  
Using the Job Flow Sheets Service  
This section describes how to process a scanned document using a job flow sheet  
created on a networked computer.  
1. Press the <All Services> button  
on the machine.  
<All Services> button  
2. Select [Job Flow Sheets] on the  
All Services screen.  
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7 Job Flow Sheets  
3. Select a job flow sheet from the  
list on the [Job Flow Sheets]  
screen.  
NOTE: Only the job flow sheets you  
are permitted to execute are  
displayed on the screen.  
NOTE: The job flow sheets can be  
sorted by their names or the dates  
they were last updated by selecting  
[Name] or [Updated]. Selecting  
[Name] or [Updated] again toggles  
the list between ascending and  
descending order.  
4. To view the details of the job  
flow sheet, select [Details] to  
display the [Details] screen.  
5. Load your document in the  
document feeder or on the  
document glass.  
6. Press the <Start> button to start  
scanning the document.  
Job Flow Sheets  
This section describes the features available on the [Job Flow Sheets] screen.  
Sheet Filtering  
This feature allows you to filter the job flow sheets listed on the [Job Flow Sheets]  
screen and display only those that meet the specified conditions.  
1. Select [Sheet Filtering] on the  
[Job Flow Sheets] screen.  
2. Select the required options.  
NOTE: For more information on this feature, refer to Sheet Filtering in the Send from  
Mailbox chapter on page 151.  
154  
   
Job Flow Sheets  
Details  
This feature allows you to view the details of a job flow sheet selected on the [Job Flow  
Sheets] screen. It also allows you to copy, delete, or edit the selected job flow sheet  
depending on its owner and save location.  
NOTE: Job flow sheets saved in a pool server cannot be deleted, copied, or edited.  
NOTE: General users cannot delete or edit job flow sheets owned by the System  
Administrator.  
1. Select a job flow sheet on the  
[Job Flow Sheets] screen.  
2. Select the [Details] button.  
The details of the job flow sheet  
are displayed.  
Name  
Displays the name of the job flow sheet.  
Last Updated  
Displays the date on which the job flow sheet was last updated.  
Target  
Indicates whether the processing starts with scanning a document or accessing an  
external application.  
Owner  
Displays the owner of the job flow sheet.  
Save In  
Displays whether the job flow sheet is saved in the machine or in a pool server.  
Description  
Displays the description of the job flow sheet.  
Delete  
Allows you to delete the selected job flow sheet. This button is displayed for the owner  
of the job flow sheet. Selecting this button displays a screen confirming the deletion of  
the job flow sheet.  
Change Settings  
This feature allows you to temporarily change the settings of a job flow sheet selected  
on the [Job Flow Sheets] screen. The changes will be lost when you select a different  
job flow sheet.  
1. Select a job flow sheet on the  
[Job Flow Sheets] screen.  
2. Select the [Change Settings]  
button. The [Change Settings]  
screen is displayed.  
155  
   
7 Job Flow Sheets  
3. Select a group you want to  
modify.  
NOTE: Groups marked with an  
arrow indicate that they have not  
been configured.  
NOTE: Use the scroll buttons to  
scroll through the list.  
4. Set the required items.  
NOTE: Items marked with an arrow  
indicate that they have not been  
configured.  
Previous Group  
Displays the setting items of the previous group.  
Next Group  
Displays the setting items of the next group.  
Add E-mail Recipient  
Displays a screen that allows you to enter a new recipient address.  
Search by Name/Search by Keyword/Select Keyword  
These features allow you to search a job flow sheet by name or keyword.  
Search by Name  
Displays a screen keyboard. Enter  
the name of a job flow sheet to  
search.  
Search by Keyword  
Displays a screen keyboard. Enter the keyword assigned to a job flow sheet to search.  
Select Keyword  
Displays the [Select Keyword] screen. Select a preset keyword assigned to a job flow  
sheet to search. For information on how to preset keywords, refer to the Setups chapter  
in the System Administration Guide.  
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8 Stored Programming  
This chapter describes how to use the Stored Programming service to simplify multiple  
operations into a simple procedure.  
The Stored Programming service allows you to do the following:  
• Store frequently-used settings as a program, and recall them with a button.  
• Store a frequently-used screen as a program, and use the program as a short-cut  
button to the screen.  
• Store a series of operations as a program, and recall it with a button.  
NOTE: For information on how to store features, a screen, or a series of operations as  
a program, refer to the Setups chapter in the System Administration Guide.  
Recalling a Stored Program  
The following describes how to recall a stored program.  
If you recall a stored program, the last screen that was displayed when you stored the  
program will be displayed.  
NOTE: The [Stored Programming] icon is not available on the All Services screen by  
default. For instructions on how to display the icon on the All Services screen, refer to  
the Setups chapter in the System Administration Guide.  
1. Press the <All Services> button.  
<All Services> button  
2. Select [Stored Programming] on  
the All Services screen.  
3. Select the number of the  
program you want to recall.  
NOTE: Use the scroll buttons to  
switch between screens.  
4. When the program is recalled, select other features as necessary.  
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158  
9 CentreWare Internet Services  
This chapter contains a brief overview of the CentreWare Internet Services program.  
CentreWare Internet Services uses the embedded HTTP server that resides in the  
machine. This allows communication with the machine through a web browser with  
access to the Internet or an intranet. By entering the IP Address of the machine as the  
URL (Universal Resource Locator) in the browser, direct access to the machine is  
available.  
CentreWare Internet Services allows you to make not only the same basic settings as  
from the control panel, but also more specialized settings for the machine.  
For details on the features provided by CentreWare Internet Services, or for information  
on how to troubleshoot the program, refer to the CentreWare Internet Services chapter  
or Problem Solving chapter in the System Administration Guide.  
NOTE: This program must be installed and set up by the System Administrator prior to  
use. For more information on the installation and setups of the CentreWare Internet  
Services features, refer to the System Administration Guide. Some of the CentreWare  
Internet Services features will have restricted access. Contact the System  
Administrator for further assistance.  
Accessing CentreWare Internet Services  
Follow the steps below to access CentreWare Internet Services.  
1. On your computer, launch a web browser.  
2. In the URL field, enter “http://” followed by the Internet address of the machine.  
Then press the <Enter> key on the keyboard.  
If you use the domain name to specify the machine, use the following format.  
http://myhost.example.com  
If you use the IP address to specify the machine, use one of the following formats  
depending on your machine configuration. The IPv6 format is supported on  
Windows Vista only. An IPv6 address needs to be enclosed in square brackets.  
IPv4:  
IPv6:  
http://xxx.xxx.xxx.xxx  
http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]  
NOTE: If you have changed the port number from the default port number “80”,  
append the number to the Internet address as follows. In the following examples, the  
port number is 8080.  
Domain name :  
IPv4:  
http://myhost.example.com:8080  
http://xxx.xxx.xxx.xxx:8080  
IPv6:  
http://[xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx:xxxx]:8080  
The home page of CentreWare Internet Services is displayed.  
NOTE: If the Accounting feature is enabled, you may be required to enter the user ID  
and passcode (if one is set up). If you need assistance, contact the System  
Administrator.  
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9 CentreWare Internet Services  
User Interface  
The CentreWare Internet Services home  
page contains four panels. You can change  
the left and right panel sizes by dragging the  
boundary between them.  
Header Panel  
Menu  
Panel  
Main Panel  
Header Panel  
Displays the header for all pages. The header  
includes the CentreWare Internet Services  
logo and the model of the machine. Just under  
this panel on most pages is the tab bar which  
corresponds to the six functions or page  
Logo  
Panel  
buttons. These are [Status], [Jobs], [Print], [Scan], [Properties], and [Support]. You can  
navigate through the pages when you click the text on each tab.  
Logo Panel  
Displays the company logo.  
Menu Panel  
Displays a navigation tree, listing the items available within each category, with the  
currently displayed item highlighted.  
Main Panel  
Displays information and settings for the selected item within the current category  
selected in the navigation tree in the menu panel.  
160  
   
Services  
Services  
The services provided by CentreWare Internet Services are subdivided into the  
following categories. The category is selected on the tab bar in the header panel.  
For details on the features on each tab, refer to the CentreWare Internet Services  
chapter in the System Administration Guide.  
Tab  
Feature  
Description  
Status  
• General  
• Trays  
• Consumables  
Displays the machine information, IP  
address, and status. It also displays the  
status of the paper trays, output trays, and  
consumables.  
Jobs  
Print  
• Active Jobs  
• Job History List  
• Error History  
Lists active and completed jobs and their  
status.  
• Job Submission  
Allows you to specify printing and paper  
parameters, enter accounting information,  
and select the delivery method for your  
print job.  
Scan  
• Job Templates  
• Mailbox  
• Job Flow Sheets  
Allows you to create, modify, or delete job  
templates for Network Scanning jobs. It  
also allows you to edit scan options and  
create or edit the filing destination for  
scanned data.  
NOTE: Some of the features on this tab  
are restricted only to the System  
Administrator. Ask the System  
Administrator for further assistance.  
Properties • Configuration Overview  
• Descriptions  
Allows you to view and set the machine  
properties, including the machine details  
and configuration, protocol settings,  
accounting and authentication settings,  
and security settings.  
• General Setup  
• Connectivity  
• Services  
• Accounting  
• Security  
NOTE: The System Administrator can only  
change the settings on this tab.  
Support  
• Support  
Provides support information, including  
contacts for technical support and a link for  
software updates.  
161  
     
9 CentreWare Internet Services  
162  
10 Glossary  
This chapter contains a list of terms used in the User Guide and System Administration  
Guide. The definition provided for each term reflects the meaning of the term as it is  
used in the guides.  
Terms Defined  
Use the following definitions to learn more about the meanings of terms used in this  
guide.  
1000Base-TX  
1000Base-T uses all four cable pairs for simultaneous  
transmission in both directions through the use of echo  
cancellation and a 5-level pulse amplitude modulation (PAM-  
5) technique.  
In 1999, the 802.3ab standard (1000Base-T) allows Gigabit  
Ethernet to run over Category 5 copper cable, enabling GigE  
devices to be readily installed in 100BaseT networks without  
cable changes. The maximum distance between nodes is  
based on the type of transceiver and cable used.  
100Base-TX  
10Base-T  
100-Mbps baseband Fast Ethernet specification using two  
pairs of either UTP or STP wiring. The first pair of wires is  
used to receive data; the second is used to transmit. To  
guarantee proper signal timing, a 100Base-TX segment  
cannot exceed 100 meters in length. Based on the IEEE 802.3  
standard. See also Ethernet, and IEEE.  
10-Mbps baseband Ethernet specification using two pairs of  
twisted-pair cabling: one pair for transmitting data and the  
other for receiving data. 10Base-T, which is part of the IEEE  
802.3 specification, has a distance limit of approximately 100  
meters per segment. See also Ethernet and IEEE.  
16 K  
2 sided  
8 K  
194 × 267 mm or 195 x 270 paper. Two slightly different sizes  
exist depending on the area of purchase.  
Refers to a document that contains images on both sides of  
the page. Synonymous with “double-sided”  
267 × 388 mm or 270 x 390 mm paper. Two slightly different  
sizes exist depending on the area of purchase.  
A3  
420 × 297 mm paper.  
297 × 210 mm paper.  
210 × 148 mm paper.  
A4  
A5  
Activity Report  
A report that contains information about fax jobs sent and  
received.  
Address Book  
A list of fax numbers and e-mail addresses, and file transfer  
destinations stored in the machine for easy reference.  
163  
   
10 Glossary  
Annotation  
ASCII  
This feature adds the date, page numbers, and a comment to  
the document.  
An abbreviation of American Standard Code for Information  
Interchange. A coding scheme that assigns numeric values to  
letters, numbers, punctuation, and certain other characters.  
Auditron  
A tracking system, which is built into the machine. You can  
use Auditron to track overall machine usage, individual usage  
and usage of each feature separately.  
Auto Center  
Auto Clear  
An image control option used to move the image to the center  
of the output paper.  
The machine goes to the standby mode, if there is no activity  
for a specified time.  
Auto Receive  
A fax mode where the machine receives faxes automatically.  
364 × 257 mm paper.  
B4  
B5  
257 × 182 mm paper.  
Background Suppression  
This feature prevents the reproduction of unwanted  
background variations resulting from originals that have either  
a colored background or that are printed on very thin stock on  
which the images on the second side tend to bleed through.  
Book Copying  
A scanning option where facing pages of a bound document  
are copied onto two separate sheets of paper.  
Booklet Creation  
A copy feature that places images automatically on the paper  
in a sequence that, when folded, creates a booklet. The  
machine has the ability to create booklets on a variety of  
paper stock.  
BOOTP  
An abbreviation of Bootstrap Protocol. This is a protocol used  
by a network node to determine the IP address of its Ethernet  
interfaces, in order to boot a computer from a server via a  
network.  
border limit  
A threshold value for the length of a transmitted document  
before splitting the document onto separate output pages.  
One more sheet is used when the length of the transmitted  
document exceeds the length of paper installed on the  
receiving terminal. A margin at the bottom of a received  
document can be eliminated so that the data can be printed on  
one page. The amount of space that can be removed from the  
bottom of a document is the border limit. When the border limit  
value is small, the data is printed on the next page. But when it  
is large, a larger space can be cut so that data can be printed  
on one page.  
bps  
An abbreviation of Bits Per Second. This is a measure of how  
fast a modem can transmit or receive data.  
Build Job  
This feature allows the machine to accept multiple job  
segments and combine them into a single job. Each segment  
can have different characteristics such as paper size, 1-or 2-  
sided images, or scanned either from the document glass or  
through the document feeder.  
chain dialing  
A single dialing command that ties together keypad dialing  
and dial directory locations for a single dialing operation.  
164  
TermsDefined  
Client Server  
Collated  
A network environment in which the nodes communicate with  
a file server, and not directly with other nodes.  
An output programming option where each copy set is  
delivered in the same order the documents were placed in the  
document feeder. Example: Two copies of a three-page  
document would output as page 1/copy 1, page 2/copy 1,  
page 3/copy 1, page 1/copy 2, page 2/copy 2, page 3/copy 2.  
contrast  
The intensity of the display of an image, or the degree of  
difference between the gray tones on a document page. See  
also “halftone” and “photo”.  
Copy Activity Report  
copy sets  
A report that contains information about each copy job.  
Groups of copies of a multi-page set of documents. If you  
have a four-page document and you want to make 10 copies  
of the document, you will be making 10 copy sets.  
covers  
Paper or media used to add to the front or back of a copy set.  
default screen  
A screen displayed immediately after switching on the power  
or pressing the <Clear All> button. The screen is also  
displayed when the [Auto Clear] feature is used.  
default settings  
Settings which are incorporated into the machine at the  
factory and used by the machine when the user does not  
specify settings.  
Delay Start  
DHCP  
Programming that enables the machine to process a  
document at a later time.  
An abbreviation of Dynamic Host Configuration Protocol. A  
protocol allowing the principal parameters of network devices  
(including IP Addresses) to be configured by central DHCP  
servers.  
dial  
To use a telephone/fax number for document transmission.  
The methods of dialing provided by the machine include:  
manual dialing using the numeric keypad, speed dialing, and  
using the Address Book, etc.  
dial tone  
A tone sounds from the telephone line when a remote  
machine receives a call. You will then know that you are  
connected to the line.  
Dial Type  
The dial type of a connected line. The machine offers Tone  
and 10 pps options.  
Direct Fax  
DNS  
Enables PC clients to send faxes via the machine.  
An abbreviation of Domain Name System. A system used by  
the Internet for translating names of network nodes into  
addresses.  
document feeder  
dpi  
An assembly that automatically separates and feeds single- or  
double-sided documents from the input tray into the scanner.  
An abbreviation of Dots Per Inch, which is the number of dots  
that can be printed within a width of one inch. Used as the unit  
for resolution.  
driver  
Software that is loaded on the client workstation that prepares  
data to be sent to the machine.  
165  
10 Glossary  
drum cartridge  
A customer replaceable cartridge which contains an internal  
drum. A printed image is formed on a drum before being  
transferred to paper.  
Dual Tone Multi Frequency The use of a keypad sequence (tones) to transmit to, or poll  
(DTMF)  
from, a remote mailbox.  
ECM  
An abbreviation of Error Correction Mode: An ITU-T approved  
feature for Group 3 facsimile machines. ECM transmission  
sends the document image data in segments and re-transmits  
segments that the remote machine receives incorrectly. “EC”  
described on the Activity Report shows that the  
communication was processed using ECM.  
emulation  
Printer mode where the printer imitates the functions of  
another printer language.  
encryption  
The process of converting data into an un-readable format for  
security purposes.  
Energy Saver modes  
error code  
Power saver modes that significantly reduce the power  
consumption during periods of inactivity.  
A code that is displayed on the control panel or in a report  
when a problem occurs.  
Ethernet  
Network transport technology commonly used to send data  
from one network node to another.  
factory default settings  
F Code Communication  
See “default settings”.  
Communication procedures approved by the Communications  
and Information network Association of Japan (CIAJ) for the  
use of T.30* standardized by ITU-T. Between machines with  
the F Code feature, various features making use of the F  
Code can be used. (*ITU-T Recommendation)  
F4800  
A Communication Mode selection that reduces transmission  
speed to enable reliable communications, even under poor  
line conditions, which forces the machine to communicate at a  
maximum of 4800 bits per second.  
file server  
A computer that has a hard disk drive large enough to hold  
and share files. It has the ability to allow multiple users to  
simultaneously access the same file.  
frame type  
FTP  
A group of data sent through the network.  
An abbreviation of File Transfer Protocol. An application  
protocol, part of the TCP/IP protocol stack, used for  
transferring files between network nodes.  
G3  
Facsimile communication systems standardized by the  
advisory committee for International Telecommunications  
(CCITT, now the ITU-T).  
Gateway Address  
group dialing  
The Gateway Address is the IP Address of the gateway, or  
router, that the machine will use to access devices on other  
subnets.  
A form of abbreviated dialing that enables the dialing of  
multiple locations by entering one three-character code. The  
machine stores the image in memory and then transmits it to  
each location.  
166  
TermsDefined  
gsm  
The metric designation for paper weight in grams per square  
meter.  
halftone  
Gray patterns that are neither black nor white.  
Head to Head  
A double-sided document where the second side displays the  
image with the top of the document at the top of the page. You  
typically turn over the page from the side edge.  
Head to Toe  
A double-sided document where the second side displays the  
image with the top of the document at the bottom of the page.  
You typically turn over the page from the bottom edge.  
header  
HTTP  
The sender’s information usually printed at the beginning of a  
transmitted document.  
An abbreviation of Hyper Text Transfer Protocol. This is the  
Internet standard that supports the exchange of information on  
the World Wide Web (WWW). HTTP lays the foundation for  
transparent access to the Internet.  
IEEE  
An abbreviation of Institute of Electrical and Electronics  
Engineers. This is an organization of engineering and  
electronics professionals notable for developing the IEEE 802  
standards for the physical and data-link layers of local area  
networks, following the ISO Open Systems Interconnection  
(OSI) model.  
Image Enhancement  
Image Rotation  
An image control option which makes the border between  
black and white smooth, with rough edges reduced, giving the  
appearance of a higher resolution.  
An image control option that automatically rotates an image by  
90 degrees to fit on the same size paper but with the opposite  
orientation.  
Internet  
A worldwide communications network that combine  
miscellaneous networks.  
Internet Fax  
Unlike a regular fax machine, Internet Fax uses corporate  
networks or the Internet to send or receive e-mail (TIFF  
attachments).  
IP  
An abbreviation for Internet Protocol. This is a communication  
protocol of the network layer and is supported by a variety of  
computer platforms. IP controls the routing of the data.  
IPv4/IPv6  
Abbreviations for "Internet Protocol Version 4" and "Internet  
Protocol Version 6". IPv4 addresses are 32-bit identifiers used  
to address hosts on the Internet. They are expressed in dotted  
quad format, a series of decimal numbers separated by  
decimal points. IPv6 is the next generation protocol designed  
to replace IPv4. IPv6 addresses are 128-bit identifiers  
expressed in 16-bit hexadecimal numbers separated by  
colons. IPv6 corrects a number of problems in IPv4, such as  
the limited number of available addresses.  
IPX  
job  
Internetwork Packet Exchange. IPX is part of NetWare. It  
routes packets to the correct node and to the correct process  
within the node.  
A group of copy, fax or print data. The cancelling and  
outputting of copying, faxing, and printing is done on a job  
basis.  
167  
10 Glossary  
keypad  
LAN  
The buttons on the control panel, or the buttons in a pop-up  
keypad screen on the touch screen.  
An abbreviation of Local Area Network. This is a network that  
serves a relatively small area, such as one building, and does  
not require telecommunications services to reach all of the  
nodes.  
landscape  
LDAP  
The image orientation on a sheet of paper, where the short  
edge of the paper runs from top to bottom.  
An abbreviation of Lightweight Directory Access Protocol. A  
protocol that allows sharing or corporate phone book  
information.  
Line Monitor  
logical printer  
A function that allows audible monitoring of dial connections.  
A filter between the network and the physical printers  
accessible on the network.  
Long Edge Feed (LEF)  
Long Page Scan  
Low Power mode  
LPD  
The long edge of the paper is positioned to enter the machine  
first.  
A feature which enables scanning long document up to 600  
mm (23.6 inches).  
An energy saver mode that reduces power consumption when  
the machine is not in use.  
An abbreviation of Line Printer Daemon. This is a print  
management program that runs on a host.  
mailbox  
A storage area in the memory of the machine where fax and  
scan documents are stored.  
Manual Receive  
A fax mode that starts receiving a fax or polling after you have  
communicated with a caller and confirmed that the call is a fax  
job. Press <Start> to begin receiving.  
mask data  
Mask data is displayed as special characters in the place of the  
private data. Data is masked when the forward slash key (/) is  
selected.  
Memory  
MIME  
A capacity for storing documents.  
An abbreviation of Multipurpose Internet Mail Extension. The  
method used to determine the type of data received by e-mail.  
NDS  
An abbreviation of Novell Directory Services that was formerly  
known as NetWare Directory Services. This is a database  
used by Novell NetWare to organize resources for an entire  
network of NetWare servers. The database itself can be  
distributed across the network and accessed by all servers.  
NetBEUI  
An abbreviation of NetBIOS (Network Basic Input/Output  
System) Extended User Interface. It is an enhanced version of  
the NetBIOS protocol that is used by network operating  
systems, such as LAN Manager, LAN Server, Windows for  
Workgroups, and Windows NT. NetBEUI formalizes the  
transport frame and adds additional functions.  
NetWare  
A network operating system from Novell. Clients log onto one  
or more file servers, which provide services such as e-mail,  
printing, and filing.  
168  
TermsDefined  
node  
A device on a network that has an address and can send and/  
or receive data to and from other devices on the network. Also  
refers to a number that identifies an access point on a  
network. It works like an address.  
On-Hook  
You can dial a telephone/fax number or hear the other party,  
but cannot talk to them. You can also send or receive a fax  
manually when [On-Hook] is selected.  
paper jam  
Pathway  
PCL  
A paper or media misfeed or jam occurring in the machine  
during printing.  
The route or sequence a user is required to select buttons to  
display a service, such as Copy or Fax.  
An abbreviation of Printer Control Language, which is used by  
Hewlett-Packard. This is a set of commands that tells a printer  
how to print a document.  
PCONSOLE  
PDF  
A NetWare utility that can be used to create, configure,  
monitor, and manage queues on a NetWare server, and to  
attach print servers to the queues.  
An abbreviation of Portable Document Format. It is a file  
format developed by Adobe Systems. A PDF file can describe  
documents containing text and images, retaining all the  
formatting and fonts of the original copy. The document can  
then be displayed or printed, using application software,  
hardware, or operating system, which may differ from that  
used to create the original document.  
PDL  
An abbreviation of Page-Description Language. This refers to  
a programming language, such as PostScript, that is used to  
describe output to a printer or a display device, which then  
uses the instructions from the PDL to construct text and  
graphics and create the required page image.  
Peer-to-Peer  
A network environment in which the nodes communicate  
directly with other nodes. Windows for Workgroups, NetWare  
Lite, and Macintosh System 7 are examples of peer-to-peer  
networking products.  
photograph  
polling  
An image, especially a positive print, recorded by a camera  
and reproduced on a photosensitive surface.  
A feature that allows you to retrieve a document from a remote  
machine.  
POP3  
An abbreviation of Post Office Protocol Version 3, a protocol  
used for receiving e-mail. It is a commonly used  
communications protocol (an agreement governing the way  
data is transmitted). It provides a private mailbox on the  
provider e-mail server that receives messages when a  
connection is made. POP3 is a receive-only function, while the  
corresponding function for sending e-mail is SMTP.  
portrait  
The image orientation on a sheet of paper, where the long  
edge of the paper runs from top to bottom.  
169  
10 Glossary  
PostScript  
PostScript is a page description language (PDL) developed by  
Adobe Systems. It is an object-oriented language, meaning  
that it treats images, including fonts, as collections of  
geometrical objects rather than as bitmaps. PostScript is the  
standard for desktop publishing because it is widely supported  
by both hardware and software vendors.  
print driver  
print page buffer  
printable area  
profile  
See “driver”.  
A location where print data is actually processed and stored.  
The actual area on paper which can be printed.  
A protocol controlling image resolution, paper size and other  
attributes when sending or receiving faxes using Internet Fax.  
The profiles that can be used vary with the Internet Fax of the  
remote terminal. Find out the type of profile the remote  
Internet Fax terminal can handle before specifying a profile.  
protocol  
The rules that control the transmitting and receiving of data.  
pulse-to-tone  
Switching between dialing types. This is useful when you need  
pulse mode to connect and tone mode to access a mailbox or  
another feature.  
queue  
A place where jobs are stored temporarily, while they are  
waiting to be processed. A print queue will hold several print  
jobs.  
RAM  
Stands for Random Access Memory, which is the memory  
device where information can be retrieved as well as stored.  
RARP  
An abbreviation of Reverse Address Resolution Protocol. This  
is a method for providing IP Addresses to nodes on a network.  
When a node powers up, it broadcasts a RARP packet  
containing its Ethernet Address. The RARP server receives  
the packet and sends the IP Address back to the node.  
Receive Buffer  
recipient  
Buffer is the location to store data sent from the client  
temporarily. By increasing the memory capacity of the receive  
buffer, the client can be freed earlier.  
A person or terminal you send a document to. In relation to  
Internet Fax it refers to the e-mail address of a remote  
terminal.  
Remote Mailbox  
remote terminal  
A feature that allows you to retrieve a document from the  
mailbox of a remote machine.  
This is a general term for terminals such as telephones,  
facsimile machines, and personal computers.  
repository  
resolution  
A storage place for electronic documents.  
The fineness of detail that can be distinguished on a scanned  
image. Select the standard setting for normal documents and  
fine and superfine settings for documents with more detail.  
ROM  
An abbreviation of Read Only Memory, which is a memory  
device specifically used for the storage and retrieval of  
information.  
170  
TermsDefined  
router  
A device that directs network packets to the segment of the  
network for which the packet is intended, and excludes  
packets that are not intended for a segment. Routers reduce  
unnecessary network traffic and control access to segments of  
the network.  
scan  
Sensing or reading a paper document and converting the  
optical image of the document to an electronic image.  
screen  
The display on the control panel. It provides user information  
and instructions.  
Server Fax  
sharpness  
A fax service which uses a third party fax server.  
Sharpness adjusts the amount of edge definition on the  
output. If the image appears slightly out of focus, increasing  
the sharpness value may make the image clearer.  
Short Edge Feed (SEF)  
Sleep mode  
SMB  
The short edge of the paper is positioned to enter the machine  
first.  
A condition of reduced power consumption while the machine  
is not performing a transaction.  
An abbreviation of Server Message Block. A protocol used to  
share files or printers on Windows OS.  
SMTP  
Simple Mail Transfer Protocol: A communications protocol (an  
agreement governing the way data is transmitted) commonly  
used for sending and receiving e-mail.  
SNMP  
An abbreviation of Simple Network Management Protocol. A  
protocol used to help manage complex networks.  
speed dialing  
SPX  
A form of abbreviated dialing of a telephone number by  
entering a 3-digit code.  
An abbreviation of Sequenced Packet Exchange. SPX is part  
of NetWare. It makes sure that packets are received in the  
correct order and that there are no errors.  
SSDP  
An abbreviation of Simple Service Discovery Protocol.  
Starting Rate  
Selects the communication mode used for transmission to a  
remote fax machine from G3 or F4800.  
stock  
The material on which the copies or prints are printed.  
Synonymous with paper or media.  
Store for Polling  
Subnet Mask  
To store a document in memory until it is retrieved by a remote  
fax machine.  
A mask used to identify which part of an IP Address is the  
Subnet Address and which part is the host (or device)  
address.  
TBCP Filter  
TCP/IP  
An abbreviation of Tagged Binary Control Protocol. This filter  
is only available when PostScript is enabled.  
An abbreviation of Transmission Control Protocol/Internet  
Protocol. TCP/IP is a set of communications protocols that is  
supported by a variety of computer platforms. TCP controls  
the data transfer and IP controls the routing of the data. The IP  
Address is a unique address that identifies a device on a  
network. The IP Address has to be set in the machine by the  
System Administrator.  
171  
10 Glossary  
TIFF  
An abbreviation of Tagged Image File Format. A standard file  
format commonly used for scanning. Images scanned with the  
machine are captured in a TIFF 6.0 file format.  
toner cartridge  
A customer replaceable cartridge which holds toner, an  
electrically-charged powder with pigment and plastic, for ease  
of loading into a printer.  
transmission header  
transmission interval  
Transmission Report  
twisted pair  
A heading printed on the first line of received documents.  
The period between transmissions.  
A report that confirms the status of a fax document.  
See “10Base-T”.  
Uncollated  
An output programming where the specified number of copies  
for each page in a copy set is delivered in the order the  
documents were placed in the document feeder. Example:  
Two copies of a three-page document would output as page 1/  
copy 1, page 1/copy 2, page 2/copy 1, page 2/copy 2, page 3/  
copy 1, page 3/copy 2.  
XPS  
An abbreviation of XML Paper Specification. It is a file format  
developed by Microsoft which is similar to Adobe PDF. The  
XPS option is supported on Windows Vista.  
172  
Index  
11 Index  
Network Scanning ..................................... 126  
Scan to Mailbox ......................................... 126  
Scan to PC ................................................ 127  
Server Fax ................................................... 96  
before using the machine ..................................... 9  
Binding Edge Erase - Copy ................................ 59  
Binding Shift, Booklet Creation .......................... 64  
blank sheets, inserting between  
transparencies ................................................... 66  
Book Faxing  
Fax ............................................................. 100  
Internet Fax ............................................... 100  
Server Fax ................................................. 100  
Book Scanning  
Numerics  
100Base-TX connector .......................................35  
10Base-T connector ...........................................35  
2 Sided Copying .................................................52  
2 Sided Scanning  
E-mail .........................................................130  
Fax ...............................................................97  
Internet Fax ..................................................97  
Network Scanning ......................................130  
Scan to Mailbox ..........................................130  
Scan to PC .................................................130  
Server Fax ....................................................97  
A
E-mail ........................................................ 135  
Network Scanning ..................................... 135  
Scan to Mailbox ......................................... 135  
Scan to PC ................................................ 135  
Booklet Creation - Copy ...............................63, 64  
booklets .............................................................. 63  
brightness dial .................................................... 36  
Build Job - Copy ................................................. 73  
bypass tray ...................................................32, 52  
Acknowledgement Report - Internet Fax .......... 111  
Address Book  
E-mail .........................................................123  
Fax ........................................................ 88, 95  
Internet Fax ..................................................92  
Scan to PC .................................................129  
Server Fax ....................................................95  
adjusting layout  
Copy .............................................................58  
E-mail .........................................................134  
Fax ...............................................................99  
Internet Fax ..................................................99  
Network Scanning ......................................134  
Scan to Mailbox ..........................................134  
Scan to PC .................................................134  
Server Fax ....................................................99  
Advanced Settings  
E-mail .........................................................133  
Network Scanning ......................................133  
Scan to Mailbox ..........................................133  
Scan to PC .................................................133  
AES .....................................................................25  
All Services button ....................................... 37, 41  
Annotations - Copy .............................................68  
assembling copy jobs .........................................73  
automatic duplex unit ..........................................32  
C
C button ............................................................. 36  
Canada, illegal copies ........................................ 27  
cautions ...............................................................11  
cautions and limitations ...................................... 12  
CE, certification in Europe ................................. 17  
center tray ....................................................32, 34  
CentreWare Internet Services .......................... 159  
accessing services .................................... 159  
menus ........................................................ 161  
user interface ............................................. 160  
certifications in Europe (CE) .............................. 17  
cleaning the machine ......................................... 14  
Clear All button .................................................. 36  
Collation  
Copy ............................................................ 55  
compression method ........................................ 139  
confidential Internet Fax documents ................ 145  
Confirmation Options - Fax .............................. 102  
control panel ................................................32, 36  
All Services button ....................................... 37  
brightness dial ............................................. 36  
C button ....................................................... 36  
Clear All button ............................................ 36  
Dial Pause button ........................................ 37  
Energy Saver button .................................... 36  
Features button ........................................... 37  
Interrupt button ............................................ 36  
Job Status button ......................................... 37  
Language button .......................................... 36  
B
Background Suppression  
Copy .............................................................57  
E-mail .........................................................133  
Network Scanning ......................................133  
Scan to Mailbox ..........................................133  
Scan to PC .................................................133  
basic features  
Copy .............................................................49  
E-mail .........................................................122  
Fax ...............................................................96  
Internet Fax ..................................................96  
173  
 
Index  
Log In/Out button ..........................................36  
staple position .............................................. 55  
starting a job ................................................ 48  
stopping a job .............................................. 49  
suppressing backgrounds ............................ 57  
text watermark ............................................. 71  
watermark .................................................... 71  
country code for Fax service .............................. 79  
Cover Page - Fax ............................................... 89  
Covers - Copy .................................................... 65  
Covers, Booklet Creation ................................... 64  
Create/Change Link - Send from Mailbox ........ 149  
cryptographic software ....................................... 21  
Custom Services ................................................ 38  
Machine Status button ..................................37  
numeric keypad ............................................36  
Speed Dial button .........................................36  
Start button ...................................................36  
Stop button ...................................................36  
touch panel display .......................................36  
conventions .........................................................10  
Copy ............................................................ 37, 45  
copying  
2 sided copies of facing pages .....................59  
2 sided copies of single or  
double-sided documents ..............................52  
assembling a job ..........................................73  
basic features ...............................................49  
booklets, creating .........................................63  
building jobs in a single operation ................73  
checking the job status .................................49  
collating output .............................................55  
comment/date/page number ........................68  
control number watermark ............................71  
copy density, adjusting .................................57  
covers, adding ..............................................65  
date & time watermark .................................71  
deleting unwanted areas on a page .............76  
documents ....................................................45  
double sided .................................................59  
enlarging an image over multiple sheets ......68  
erasing edges ...............................................60  
erasing the center binding ............................59  
facing pages onto separate sheets ..............58  
features ........................................................47  
hole-punch position ......................................55  
image options ...............................................57  
image quality ................................................56  
inserting blank sheets between  
transparencies ..............................................66  
inverting images ...........................................62  
layout, adjusting ...........................................58  
loading documents .......................................45  
manual size originals ....................................60  
mirroring images ...........................................62  
multiple documents on one sheet .................67  
negative (reversed) images ..........................62  
orientation .....................................................62  
output format ................................................63  
page number annotation ..............................69  
paper tray .....................................................51  
procedure .....................................................45  
quality of the original ....................................56  
quantity, entering ..........................................48  
reducing/enlarging copy size ........................50  
rotating images .............................................61  
scan size ......................................................59  
scanning different sized originals  
D
Delay Start - Fax .............................................. 102  
Delete Outside/Delete Inside - Copy .................. 76  
deleting mailbox documents ............................ 146  
density  
adjusting for copy jobs ................................. 57  
adjusting for fax jobs .................................... 97  
adjusting for scan jobs ............................... 133  
DES .................................................................... 25  
destinations  
Fax ............................................................... 85  
Dial Pause button ............................................... 37  
Digital Signature  
E-mail ........................................................ 142  
Internet Fax ................................................113  
Direct Fax ........................................................... 79  
disposing of product ........................................... 28  
Divide Output, Booklet Creation ......................... 65  
document feeder ..........................................32, 46  
Long Edge Feed (LEF) ................................ 10  
Short Edge Feed (SEF) ............................... 10  
document feeder glass ....................................... 34  
document glass ............................................33, 47  
documents  
copying ........................................................ 45  
cover page, adding ...................................... 89  
faxing ........................................................... 80  
loading ...........................................45, 80, 118  
multiple documents on one sheet ........67, 105  
naming ....................................................... 140  
numbering .................................................... 69  
original type ...........................................56, 97  
remote machines, sending to ...................... 86  
scanning .....................................................117  
sending to multiple recipients ..........85, 91, 94  
sending to remote machines .................92, 95  
storing for retrieval from remote machine .. 108  
double-sided ........................................52, 97, 130  
drum cartridge .................................................... 34  
DTMF, relay broadcasting .................................. 86  
duplex automatic document feeder .................... 32  
duplex unit .......................................................... 32  
simultaneously ..............................................60  
serial number watermark ..............................71  
sharpness, adjusting ....................................57  
shifting images .............................................60  
shifting margins ............................................61  
sorting output ................................................53  
E
Edge Erase  
Copy ............................................................ 60  
E-mail ........................................................ 136  
174  
Index  
Network Scanning ......................................136  
Scan to Mailbox ..........................................136  
Scan to PC .................................................136  
electrical supply ..................................................13  
E-mail ................................................. 37, 117, 122  
adding a return address .............................141  
adding sender’s address ................... 124, 125  
basic features .............................................122  
E-mail Options - E-mail .....................................138  
Encryption  
E-mail .........................................................142  
Internet Fax ................................................113  
Energy Saver button .................................... 36, 40  
energy saver modes  
low power mode ...........................................40  
product overview ..........................................40  
sleep mode ...................................................40  
Energy Star, compliance .....................................20  
enlarging an image over multiple sheets ............68  
enlarging copy size .............................................50  
enlarging scan size ...........................................100  
environmental compliance ..................................20  
Energy Star ..................................................20  
reducing/enlarging scan size ..................... 100  
remote machine output .............................. 104  
remote machine response  
prior to transmission, confirming .................110  
remote mailbox, using ............................... 105  
retrieving from remote machines ............... 107  
scanning resolution ...................................... 98  
send priority and time ................................ 102  
sending documents to multiple recipients 85, 94  
sending documents to remote machines 86, 95  
speed dialing ............................................... 89  
starting a job ................................................ 83  
stopping a job .............................................. 84  
storing for retrieval from remote machine .. 108  
subject and comment (Internet Fax) ............ 83  
transmission result mail, receiving ..............111  
transmitting documents with cover page ..... 89  
transmitting facing pages on separate  
sheets ........................................................ 100  
FDI ..................................................................... 35  
Features button ............................................37, 41  
File Format  
E-mail ........................................................ 138  
Network Scanning ..................................... 138  
Scan to Mailbox ......................................... 138  
Scan to PC ................................................ 138  
File Name  
E-mail ........................................................ 140  
Network Scanning ..................................... 140  
Scan to PC ................................................ 140  
File Name Conflict  
Network Scanning ..................................... 140  
Scan to PC ................................................ 140  
Filing Options  
F
F Code - Fax .....................................................106  
F Code, relay broadcasting .................................86  
Fax ............................................................... 38, 79  
fax destinations  
Fax ...............................................................85  
Internet Fax ..................................................91  
Server Fax ....................................................94  
Fax documents for confidential polling .............145  
Fax function  
Network Scanning ..................................... 138  
Scan to Mailbox ......................................... 138  
Scan to PC ................................................ 138  
Forced F4800 bps  
Data Coupler information .............................18  
Send Header requirements ..........................18  
fax signals, relay broadcasting ...........................86  
faxing  
Fax starting rate ......................................... 102  
Internet Fax communication mode .............114  
Foreign Device Interface connector ................... 35  
Form Overlay - Copy .......................................... 76  
FreeBSD ............................................................ 22  
From  
E-mail ........................................................ 124  
Internet Fax ................................................. 93  
front cover .......................................................... 32  
2 sided documents .......................................97  
Address Book, using ............................. 88, 95  
addresses .....................................................85  
advanced features ......................................107  
basic features ...............................................96  
communication mode .................................102  
country code .................................................79  
cover page, adding comments .....................90  
density level ..................................................97  
destinations, specifying ......................... 82, 85  
destinations, specifying using  
G
special characters ................................. 86, 95  
fax options ..................................................101  
header, adding name and phone number ..104  
job status, checking ......................................84  
layout ............................................................99  
loading documents .......................................80  
long fax documents ......................................81  
manual size input .........................................99  
mixed sized originals ....................................99  
multiple documents on one sheet ...............105  
original size ..................................................99  
original type ..................................................97  
G3 Auto  
fax starting rate .......................................... 102  
Internet Fax communication mode .............114  
General Settings  
E-mail ........................................................ 130  
Fax ............................................................... 96  
Internet Fax ................................................. 96  
Network Scanning ..................................... 130  
Scan to Mailbox ......................................... 130  
Scan to PC ................................................ 130  
Server Fax ................................................... 96  
Ground Fault Interrupter (GFI) .....................35, 40  
175  
Index  
Job Status button .........................................37, 42  
job template ..................................................... 126  
JPEG Code ........................................................ 21  
H
header, adding to fax documents .....................104  
Heimdal ...............................................................21  
High Capacity Feeder .........................................32  
High Capacity Tandem Tray (Tray 3, 4) .............34  
hole-punch position .............................................55  
K
Keyboard  
E-mail ........................................................ 122  
Internet Fax ................................................. 91  
keyboard  
I
ID Card Copying - Copy ......................................72  
illegal copies .......................................................26  
Image Options  
Fax ............................................................... 85  
L
Copy .............................................................57  
E-mail .........................................................133  
Network Scanning ......................................133  
Scan to Mailbox ..........................................133  
Scan to PC .................................................133  
Image Quality - Copy ..........................................56  
Image Rotation - Copy ........................................61  
Image Shift - Copy ..............................................60  
Integrated Office Finisher ...................................34  
front cover ....................................................35  
staple cartridge .............................................35  
top cover .......................................................35  
Internet Fax .................................................. 38, 79  
communication mode .................................113  
destinations, specifying ................................91  
destinations, specifying using keyboard .......91  
destinations, specifying using  
Language button ................................................ 36  
language displayed on the touch screen ........... 10  
laser safety ......................................................... 16  
Layout Adjustment  
Copy ............................................................ 58  
E-mail ........................................................ 134  
Fax ............................................................... 99  
Internet Fax ................................................. 99  
Network Scanning ..................................... 134  
Scan to Mailbox ......................................... 134  
Scan to PC ................................................ 134  
Server Fax ................................................... 99  
LEF .................................................................... 10  
left side tray ........................................................ 32  
Libcurl ................................................................ 22  
license ................................................................ 21  
Lighten/Darken  
the Address Book .........................................92  
inserting comments in body text ...................93  
multiple documents on one sheet ...............112  
sending documents to multiple recipients ....91  
sending documents to remote machines ......92  
specifying profiles ....................................... 111  
transmission report, printing ....................... 111  
Internet Fax Options - Internet Fax ...................110  
Internet Fax Profile ........................................... 111  
TIFF-F ........................................................112  
TIFF-J .........................................................112  
TIFF-S ........................................................112  
Interrupt button ............................................ 36, 42  
Invert Image - Copy ............................................62  
Copy ............................................................ 57  
E-mail ................................................130, 133  
Fax ............................................................... 97  
Internet Fax ................................................. 97  
Network Scanning .............................130, 133  
Scan to Mailbox .................................130, 133  
Scan to PC ........................................130, 133  
Server Fax ................................................... 97  
limitations and cautions ...................................... 12  
Line 1 connector ................................................ 35  
loading documents ...............................45, 80, 118  
Log In/Out button ............................................... 36  
Login Name - Network Scanning ..................... 143  
Long Edge Feed (LEF) ...................................... 10  
low power mode ................................................. 40  
J
M
Job Assembly - Copy ..........................................73  
Job Flow Settings - Send from Mailbox ............147  
job flow sheet restrictions .................................151  
job flow sheet, executing documents stored in  
mailbox .............................................................150  
Job Flow Sheets ........................................ 38, 153  
Job Interrupt, product overview ..........................42  
Job Status  
machine  
before using ................................................... 9  
components, product overview .................... 32  
control panel ................................................ 36  
electrical supply ........................................... 13  
maintenance ................................................ 14  
operator accessible areas ........................... 13  
safety notes ................................................. 12  
serial number ................................................. 9  
warning markings ........................................ 13  
Machine Status button .................................37, 42  
Mailbox  
Copy .............................................................49  
E-mail .........................................................120  
Fax ...............................................................84  
Internet Fax ..................................................84  
Network Scanning ......................................120  
Scan to Mailbox ..........................................120  
Scan to PC .................................................120  
Server Fax ....................................................84  
linking to a job flow sheet .......................... 147  
mailbox  
176  
Index  
documents, printing/deleting ......................146  
job flow sheet restrictions ...........................151  
job flow sheet, selecting .............................150  
links, creating/changing ..............................149  
sheet filtering ..............................................151  
maintenance .......................................................14  
Manual Receive - Fax .......................................110  
Manual Send - Fax ...........................................110  
Manual Size Input  
Copy .............................................................60  
E-mail .........................................................136  
Fax ...............................................................99  
Internet Fax ..................................................99  
Network Scanning ......................................136  
Scan to Mailbox ..........................................136  
Scan to PC .................................................136  
Server Fax ....................................................99  
manuals, related .................................................12  
Margin Shift - Copy .............................................61  
Message  
E-mail .........................................................125  
Internet Fax ..................................................93  
Meta Data - Network Scanning .........................143  
Mirror Image - Copy ............................................62  
Mixed Sized Originals  
Copy .............................................................60  
E-mail .........................................................136  
Fax ...............................................................99  
Internet Fax ..................................................99  
Network Scanning ......................................136  
Scan to Mailbox ..........................................136  
Scan to PC .................................................136  
Server Fax ....................................................99  
modes  
O
Office Finisher LX .............................................. 34  
Booklet Maker .............................................. 33  
Booklet Maker side cover ............................ 33  
booklet staple cartridges .............................. 33  
finisher tray .................................................. 33  
Folding Unit ................................................. 33  
front cover .................................................... 34  
front transport cover .................................... 34  
hole punch waste container ......................... 34  
Hole-Punch Unit .......................................... 34  
staple cartridge ............................................ 34  
top cover ...................................................... 33  
top transport cover ....................................... 34  
tray attachment ......................................33, 42  
On/Off switch ..................................................... 39  
On-hook (Manual Send/Receive) - Fax ............110  
OpenLDAP ......................................................... 23  
operator accessible areas .................................. 13  
orientation  
for copy jobs ................................................ 62  
paper ........................................................... 10  
Original Orientation  
E-mail ........................................................ 137  
Network Scanning ..................................... 137  
Scan to Mailbox ......................................... 137  
Scan to PC ................................................ 137  
Original Size  
Copy ............................................................ 59  
E-mail ........................................................ 135  
Fax ............................................................... 99  
Internet Fax ................................................. 99  
Network Scanning ..................................... 135  
Scan to Mailbox ......................................... 135  
Scan to PC ................................................ 135  
Server Fax ................................................... 99  
Original Type  
Copy ............................................................ 56  
E-mail ........................................................ 131  
Fax ............................................................... 97  
Internet Fax ................................................. 97  
Network Scanning ..................................... 131  
Scan to Mailbox ......................................... 131  
Scan to PC ................................................ 131  
Server Fax ................................................... 97  
other countries, illegal copies ............................. 27  
Output Format - Copy ........................................ 63  
All Services ...................................................41  
Features .......................................................41  
Job Status ....................................................42  
Machine Status .............................................42  
product overview ..........................................41  
More Fax Options - Fax ....................................107  
Multiple .............................................................105  
multiple documents on one sheet .............. 67, 105  
multiple recipients, sending documents to ... 85, 94  
Multiple-Up  
Copy .............................................................67  
Fax .............................................................105  
Internet Fax ................................................112  
N
P
Negative Image - Copy .......................................62  
Network Scanning ..............................38, 117, 126  
basic features .............................................126  
job templates ..............................................127  
Original Orientation ....................................137  
Transfer Protocol ........................................128  
New Recipients  
E-mail .........................................................122  
Internet Fax ..................................................91  
Server Fax ....................................................94  
notes ...................................................................11  
numeric keypad ..................................................36  
Page Layout - Copy ........................................... 67  
paper orientation ................................................ 10  
Paper Supply  
Copy ............................................................ 51  
Password - Network Scanning ......................... 143  
PDF Multiple Pages per File ............................ 139  
PDF Security .................................................... 139  
PDF Signature ................................................. 139  
Poster - Copy ..................................................... 68  
power switch ...................................................... 32  
powering on/off .................................................. 39  
177  
Index  
printing mailbox documents ..............................146  
Priority Send - Fax ............................................102  
product overview .................................................31  
energy saver modes .....................................40  
Job Interrupt .................................................42  
machine components ...................................32  
machine services ..........................................37  
modes ...........................................................41  
powering on/off .............................................39  
recycled paper ..............................................43  
system controls ............................................36  
product recycling and disposal ...........................28  
battery ..........................................................28  
EU ................................................................28  
other countries ..............................................29  
USA, Canada ...............................................28  
profiles, specifying for Internet Fax ................... 111  
RFID, regulatory information .............................. 20  
RSA BSAFE ....................................................... 21  
S
safety notes ........................................................ 12  
battery safety information ............................ 15  
cleaning the product .................................... 14  
consumables ............................................... 16  
electrical safety information ......................... 14  
electrical supply ........................................... 13  
laser safety information ............................... 16  
machine installation safety information ........ 14  
operational safety information ..................... 15  
ozone information ........................................ 16  
product safety certification ........................... 17  
radio frequency emissions ........................... 17  
warning markings ........................................ 13  
Scan Presets  
E-mail ........................................................ 131  
Network Scanning ..................................... 131  
Scan to Mailbox ......................................... 131  
Scan to PC ................................................ 131  
scan ratio for the original fax ............................ 100  
scan size for copy documents ............................ 59  
Scan to Mailbox ......................................... 38, 117  
Scan to Mailbox, basic features ....................... 126  
Scan to PC ................................................. 38, 117  
Scan to PC, basic features .............................. 127  
scanning  
R
Read Receipts - E-mail .....................................140  
Recipient Print Sets - Fax .................................104  
recycled paper, product overview .......................43  
recycling ..............................................................28  
Reduce/Enlarge  
Copy .............................................................50  
E-mail .........................................................137  
Fax .............................................................100  
Internet Fax ................................................100  
Network Scanning ......................................137  
Scan to Mailbox ..........................................137  
Scan to PC .................................................137  
Server Fax ..................................................100  
reducing copy size ..............................................50  
reducing scan size ............................................100  
regulatory information .........................................17  
CE ................................................................17  
Fax function ..................................................18  
fax function ...................................................18  
RFID .............................................................20  
related information sources ................................12  
Relay Broadcast  
Fax ...............................................................86  
Internet Fax ..................................................92  
Server Fax ....................................................95  
remote machine  
output quantity ............................................104  
response prior to transmission ...................110  
retrieving documents from ..........................107  
sending documents to ........................... 86, 95  
Remote Mailbox - Fax .......................................105  
Remote Polling - Fax ........................................107  
Resolution  
both sides of the document ....................... 130  
erasing edges and margin shadows .......... 136  
facing pages onto separate sheets ............ 135  
file format ................................................... 138  
file name conflicts ...................................... 141  
filename for saving, specifying .................. 140  
FTP/SMB transfer protocol, selecting ........ 128  
general settings ......................................... 130  
image quality ............................................. 133  
job status ................................................... 120  
layout ......................................................... 134  
loading documents .....................................118  
manual size originals ................................. 136  
mixing different sized originals .................. 136  
mTIFF Multiple Pages per File .................. 139  
original size ................................................ 135  
output format ............................................. 138  
PDF file format ........................................... 139  
procedure ...................................................117  
quality of original, selecting ....................... 131  
resolution .............................................98, 134  
saving in a mailbox .................................... 126  
saving on a network server ........................ 126  
saving scanned data .................................. 120  
scan contrast ............................................. 133  
scan density ............................................... 133  
scanning ratio ............................................ 137  
selecting the features .................................118  
sending documents using FTP/SMB  
E-mail .........................................................134  
Fax ...............................................................98  
Internet Fax ..................................................98  
Network Scanning ......................................134  
Scan to Mailbox ..........................................134  
Scan to PC .................................................134  
Server Fax ....................................................98  
resolution, scanning ..........................................134  
retrieving fax from remote machines ................107  
protocols .................................................... 127  
sending in sections .................................... 140  
server, specifying using the Address Book 129  
178  
Index  
starting a job ...............................................119  
stopping a job .............................................121  
suppressing backgrounds ..........................133  
TIFF file format ...........................................139  
SEF .....................................................................10  
Select ................................................................150  
Send from Mailbox ..................................... 38, 145  
sending to multiple recipients simultaneously ...122  
separators, inserting between  
transparencies ............................................. 56, 66  
serial number ........................................................9  
Server Fax ................................................... 38, 79  
services  
Copy ...................................................... 37, 45  
Custom Services ..........................................38  
E-mail .......................................... 37, 117, 122  
Fax ........................................................ 38, 79  
Internet Fax ........................................... 38, 79  
Job Flow Sheets .................................. 38, 153  
Network Scanning ....................... 38, 117, 126  
Scan to Mailbox ...........................38, 117, 126  
Scan to PC ..................................38, 117, 127  
Send from Mailbox .............................. 38, 145  
Server Fax ............................................. 38, 79  
Stored Programming ........................... 39, 157  
Sharpness  
Copy .............................................................57  
E-mail .........................................................133  
Network Scanning ......................................133  
Scan to Mailbox ..........................................133  
Scan to PC .................................................133  
sheet filtering, documents in mailbox ................151  
Short Edge Feed (SEF) ......................................10  
sleep mode .........................................................40  
sorting copy output .............................................53  
special characters  
Store for Free Polling  
storing for polling ....................................... 108  
Store for Polling - Fax ...................................... 108  
Stored Programming ..................................39, 157  
storing fax for retrieval from remote machine .. 108  
Subject  
E-mail ........................................................ 125  
Internet Fax ................................................. 93  
suppressing backgrounds ..........................57, 133  
system controls, product overview ..................... 36  
T
TEL connector .................................................... 35  
TIFF File for Each Page ................................... 139  
TIFF-F Internet Fax profile ................................112  
TIFF-J Internet Fax profile ................................112  
TIFF-S Internet Fax profile ................................112  
toner cartridge .................................................... 34  
touch panel display ............................................ 36  
language displayed ...................................... 10  
Transfer Protocol - Network Scanning ............. 128  
Transmission Header Text - Fax ...................... 104  
Transparency Options - Copy ............................ 66  
Tray 1, 2 ............................................................. 32  
Tray 3, 4  
High Capacity Tandem Tray ........................ 34  
Two Tray Module ......................................... 32  
Tray 5 (bypass) .................................................. 32  
Tray 6 (High Capacity Feeder) ........................... 32  
tray attachment, attaching .................................. 42  
Two Tray Module (Tray 3, 4) .............................. 32  
U
USA, illegal copies ............................................. 26  
USB connector ................................................... 35  
W
Fax/Internet Fax ...........................................86  
Server Fax ....................................................95  
Speed Dial button ...............................................36  
speed dialing fax numbers ........................... 89, 96  
Split Send - E-mail ............................................140  
stand ...................................................................35  
staple position .....................................................55  
Start button .........................................................36  
Starting Rate  
warning markings ............................................... 13  
warnings ..............................................................11  
Watermark - Copy .............................................. 71  
website, Xerox ..................................................... 9  
welcome center, Xerox ........................................ 9  
X
Xerox website ...................................................... 9  
Xerox Welcome Center ........................................ 9  
XPS Signature ................................................. 139  
Fax .............................................................102  
Internet Fax ................................................113  
Starting Rate - Internet Fax ..............................113  
Stop button .........................................................36  
179  
Index  
180  

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