Xerox 2045e User Manual

Printer/Scanner Unit  
Type 2045e  
Operating Instructions  
Printer Reference 2  
Troubleshooting  
1
2
3
4
5
6
Printer Features  
Appendix  
For safe and correct use of this machine, please be sure to read the Safety Information in the  
"General Settings Guide" before you use it.  
Manuals for This Machine.....................................................................................1  
Macintosh - Setting Up for Printing ............................................................................9  
Macintosh - Canceling a Print Job ...........................................................................11  
2. Using the Document Server  
Checking the Error Log ............................................................................................20  
Error & Status Messages on the Display Panel ................................................23  
The Machine Does Not Print ...............................................................................28  
Other Printing Problems .....................................................................................31  
i
List/Test Print ...........................................................................................................38  
Host Interface...........................................................................................................44  
User Defined Pages .............................................................................................64  
System Settings (Parallel Connection)..............................................................65  
Specifications.......................................................................................................66  
Options.....................................................................................................................67  
INDEX......................................................................................................... 70  
ii  
Manuals for This Machine  
The following manuals describe the operational procedures of this machine. For  
particular functions, see the relevant parts of the manual.  
Note  
Manuals provided are specific to machine type.  
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.  
Two CD-ROMs are provided:  
• CD-ROM 1“Operating Instructions for Printer/Scanner”  
• CD-ROM 2“Scanner Driver & Document Management Utilities”  
General Settings Guide  
Provides an overview of the machine.  
It also describes System Settings (such as paper trays and user codes settings),  
Document Server functions, and troubleshooting.  
Network Guide (PDF file - CD-ROM1)  
Describes procedures for configuring the machine and computers in a net-  
work environment.  
Copy Reference  
Describes operations, functions, and troubleshooting for the machine’s copier  
function.  
Facsimile Reference <Basic Features>  
Describes operations, functions, and troubleshooting for the machine’s fac-  
simile function.  
Facsimile Reference<Advanced Features>  
Describes advanced functions and settings for key operators.  
Printer Reference 1  
Describes system settings and operations for the machine’s printer function.  
Printer Reference 2 (PDF file - CD-ROM1) (this manual)  
Describes operations, functions, and troubleshooting for the machine’s print-  
er function.  
Scanner Reference (PDF file - CD-ROM1)  
Describes operations, functions, and troubleshooting for the machine’s scan-  
ner function.  
1
 
Manuals for DeskTopBinder V2 Lite  
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled Scanner  
Driver & Document Management Utilities.  
DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)  
Describes installation of, and the operating environment for DeskTop-  
Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia-  
log box when DeskTopBinder V2 Lite is installed.  
DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)  
Describes operations of DeskTopBinder V2 Lite and provides an overview  
of its functions. This guide is added to the [Start] menu when DeskTop-  
Binder V2 Lite is installed.  
Auto Document Link Guide (PDF file - CD-ROM2)  
Describes operations and functions of Auto Document Link installed with  
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when  
DeskTopBinder V2 Lite is installed.  
Manuals for ScanRouter V2 Lite  
ScanRouter V2 Lite is a utility included on the CD-ROM labeled Scanner  
Driver & Document Management Utilities.  
ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)  
Describes installation of, settings, and the operating environment for Scan-  
Router V2 Lite in detail. This guide can be displayed from the [Setup] dia-  
log box when ScanRouter V2 Lite is installed.  
ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)  
Describes delivery server management and operations, and provides an  
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]  
menu when ScanRouter V2 Lite is installed.  
Other manuals  
PS3 Supplement (PDF file - CD-ROM1)  
UNIX Supplement (available from an authorized dealer, or as a PDF file on  
our Web site)  
2
How to Read This Manual  
Symbols  
In this manual, the following symbols are used:  
R WARNING:  
This symbol indicates a potentially hazardous situation which, if instructions  
are not followed, could result in death or serious injury.  
R CAUTION:  
This symbol indicates a potentially hazardous situation which, if instructions  
are not followed, may result in minor or moderate injury, or damage to proper-  
ty.  
* The statements above are notes for your safety.  
Important  
If this instruction is not followed, paper might misfeed, originals might be dam-  
aged, or data might be lost. Be sure to read this.  
Preparation  
This symbol indicates prior knowledge or preparation is required before opera-  
tion.  
Note  
This symbol indicates precautions for operation, or actions to take after mal-op-  
eration.  
Limitation  
This symbol indicates numerical limits, functions that cannot be used together,  
or conditions in which a particular function cannot be used.  
Reference  
This symbol indicates a reference.  
[
]
Keys and buttons that appear on the computer's display.  
Keys that appear on the machine's display panel.  
{
}
Keys built into the machine's control panel.  
Keys on the computer's keyboard.  
3
 
4
1. Setting Up the Printer Driver  
and Canceling a Print Job  
Accessing Printer Properties  
Making settings from an application  
Windows 95/98/Me -  
Accessing Printer Properties  
To make settings for a specific appli-  
cation, open the printer properties di-  
alog box from that application. The  
following example describes how to  
make settings for the WordPad appli-  
cation that comes with Windows  
95/98/Me.  
Changing default settings  
A On the [Start] menu, point to [Set-  
tings], and then click [Printers].  
The [Printers] window appears.  
Note  
Actual procedures for opening the  
printer properties dialog box may  
vary depending on the applica-  
tion. For more information, see the  
operating instructions that come  
with the application you are using.  
B Click the icon of the machine  
whose default you want to  
change.  
C On the [File] menu, click [Proper-  
ties].  
Any setting you make in the fol-  
lowing procedure is valid for the  
current application only:  
The printer properties dialog box  
appears.  
D Make the settings you require,  
A On the [File] menu, click [Print].  
and then click [OK].  
The [Print] dialog box appears.  
Note  
With some applications, printer  
driver settings are not used, and  
the application's own settings  
are applied.  
B In the [Name] list, select the ma-  
chine you want to use, and then  
click [Properties].  
The printer properties dialog box  
appears.  
C Make the settings you require,  
and then click [OK].  
D Click [OK] to start printing.  
5
       
Setting Up the Printer Driver and Canceling a Print Job  
D Make the settings you require,  
Windows 2000/XP - Accessing  
Printer Properties  
and then click [OK].  
Note  
Normally you do not have to  
change the Form to Tray As-  
signmentsettings on the [De-  
vice Settings] tab in the  
PostScript 3 printer driver.  
1
Changing default settings - Printer  
properties  
Limitation  
Settings you make here are used  
Changing machine settings re-  
quires Manage Printers permis-  
sion. Members of Administrators  
and Power Users groups have  
Manage Printers permission by de-  
fault. When you set up options, log  
on using an account that has Man-  
age Printers permission.  
as default for all applications.  
Changing default settings - Printing  
preferences properties  
Limitation  
Changing machine settings re-  
quires Manage Printers permission.  
Members of the Administrators  
and Power Users groups have Man-  
age Printers permission by default.  
When you set up options, log on us-  
ing an account that has Manage  
Printers permission.  
A On the [Start] menu, point to [Set-  
tings], and then click [Printers].  
The [Printers] window appears.  
Note  
In Windows XP Professional,  
open the [Printers and Faxes]  
window on the [Start] menu.  
A On the [Start] menu, point to [Set-  
In Windows XP Home Edition,  
open the [Printers and Faxes]  
window by clicking [Control Pan-  
el] from the [Start] button on the  
taskbar, click [Printers and Other  
Hardware], and then click [Print-  
ers and Faxes].  
tings], and then click [Printers].  
The [Printers] window appears.  
Note  
In Windows XP Professional,  
open the [Printers and Faxes]  
window on the [Start] menu.  
In Windows XP Home Edition,  
open the [Printers and Faxes]  
window by clicking [Control Pan-  
el] from the [Start] button on the  
taskbar, click [Printers and Other  
Hardware], and then click [Print-  
ers and Faxes].  
B Click the icon of the machine  
whose default you want to  
change.  
C On the [File] menu, click [Proper-  
ties].  
The printer properties dialog box  
appears.  
B Click the icon of the machine  
whose default you want to  
change.  
6
   
Accessing Printer Properties  
C On the [File] menu, click [Printing C Make the settings you require.  
Preferences...].  
D Click [Print] to start printing.  
The [Printing Preferences] dialog box  
appears.  
Under Windows XP, click [OK],  
and then click [Print] to start print-  
ing.  
1
D Make the settings you require,  
and then click [OK].  
Note  
Windows NT 4.0 - Accessing  
Printer Properties  
Settings you make here are used  
as default for all applications.  
Changing default settings - Printer  
properties  
Making settings from an application  
To make settings for a specific appli-  
cation, open the [Print] dialog box  
from that application. The following  
example describes how to make set-  
tings for the WordPad application  
that comes with Windows 2000/XP.  
Limitation  
Changing machine settings re-  
quires Full Control access permis-  
sion. Members of Administrators,  
Server Operators, Print Operators,  
and Power Users groups have Full  
Control permission by default.  
When you set up options, log on  
using an account that has Full Con-  
trol permission.  
Note  
Actual procedures for opening the  
[Print] dialog box vary depending  
on the application. For more infor-  
mation, see the operating instruc-  
tions that come with the  
application you are using.  
A On the [Start] menu, point to [Set-  
tings], and then click [Printers].  
Any setting you make in the fol-  
lowing procedure is valid for the  
current application only.  
The [Printers] window appears.  
B
Click the icon of the machine  
whose default you want to change.  
A On the [File] menu, click [Print...].  
C On the [File] menu, click [Proper-  
The [Print] dialog box appears.  
ties].  
B In the [Select Printer] list, select the  
machine you want to use, and  
then click the tab for which you  
want to change print settings.  
The printer properties dialog box  
appears.  
Note  
In Windows XP, click [Prefer-  
ence] to open the Printing Pref-  
erences dialog box.  
7
   
Setting Up the Printer Driver and Canceling a Print Job  
D Make the settings you require,  
Making settings from an application  
and then click [OK].  
To make settings for a specific appli-  
cation, open the printer properties di-  
alog box from that application. The  
following example describes how to  
make settings for the WordPad appli-  
cation that come with Windows NT  
4.0.  
Note  
Normally you do not have to  
change the Form to Tray As-  
signmentsettings on the [De-  
vice Settings] tab in the  
PostScript 3 printer driver.  
1
Settings you make here are used  
Note  
as default for all applications.  
Actual procedures for opening the  
printer properties dialog box vary  
depending on the application. For  
more information, see the operat-  
ing instructions that come with the  
application you are using.  
Changing the default settings - Default  
document properties  
Limitation  
Changing machine settings requires  
Full Control access permission.  
Members of the Administrators,  
Server Operators, Print Operators,  
and Power Users groups have Full  
Control permission by default.  
When you set up options, log on us-  
ing an account that has Full Control  
permission.  
Any setting you make in the fol-  
lowing procedure is valid for the  
current application only.  
A On the [File] menu, click [Print].  
The [Print] dialog box appears.  
B In the [Name] list, select the ma-  
chine you want to use, and then  
click [Properties].  
A On the [Start] menu, point to [Set-  
The printer properties dialog box  
appears.  
tings], and then click [Printers].  
The [Printers] window appears.  
C Make the settings you require,  
B Click the icon of the machine  
whose default you want to  
change.  
and then click [OK].  
D Click [OK] to start printing.  
C On the [File] menu, click [Document  
Defaults].  
The [Default] dialog box appears.  
D Make the settings you require,  
and then click [OK].  
Note  
Settings you make here are used  
as default for all applications.  
8
Accessing Printer Properties  
Setting up for printing from an  
application  
Macintosh - Setting Up for  
Printing  
A Open the file you want to print.  
1
Making paper settings from an  
application  
B On the [File] menu, click [Print].  
The [Printer Features] dialog box ap-  
pears.  
A Open the file you want to print.  
C Make sure the machine is selected  
B On the [File] menu, click [Page Set-  
in the [Printer:] box.  
up].  
D Make the settings you require,  
and then click [Print] to start print-  
ing.  
The [AdobePS Page Setup] dialog  
box appears.  
C Make sure the machine you want  
to use is shown in the [Printer:]  
box.  
Note  
In Mac OS X, this is called [For-  
mat for:].  
If the machine is not shown in  
the [Printer:] box, use the pop-up  
menu to display a list of availa-  
ble machines.  
Reference  
The actual appearance of Page  
Setup depends on the applica-  
tion you are using. See the oper-  
ating instructions that come  
with the Macintosh for more in-  
formation.  
D In the [Paper:] box, select the pa-  
per size.  
E Make the settings you require,  
and then click [OK].  
9
   
Setting Up the Printer Driver and Canceling a Print Job  
Canceling a Print Job  
F Press [Reset Current Job] or [Reset  
Windows - Canceling a Print  
Job  
All Jobs].  
1
A Double-click the printer icon on  
the Windows taskbar.  
A window appears, showing all  
print jobs currently queued for  
printing. Check the current status  
of the job you want to cancel.  
[Reset Current Job]: cancels the  
print job currently being proc-  
essed.  
B Select the name of the job you  
[Reset All Jobs]: cancels all jobs  
want to cancel.  
in the print queue.  
[Resume Printing]: resumes print-  
C On the [Document] menu, click  
ing jobs.  
[Cancel Printing].  
A confirmation message appears.  
Note  
G Press [Yes] to cancel the print job.  
In Windows XP and Windows  
NT, click [cancel] on the [Docu-  
ment] menu.  
Note  
Press [No] to return to the previ-  
In Windows 95/98/Me, 2000 or  
NT 4.0, you can also open the  
print job queue window by  
double-clicking the machine  
icon in the [Printers] machine  
window (the [Printers and Faxes]  
window underWindows XP).  
ous display.  
Important  
If the machine is shared by mul-  
tiple computers, be careful not  
to accidentally cancel someone  
else's print job.  
If the machine is connected to  
the computer using a parallel  
cable, sent print jobs may be  
canceled if [Reset All Jobs] is  
pressed while Waiting...is on  
the display panel. After the in-  
terval set in [I/O Timeout] in  
Printer Features has passed, the  
next print job can be sent. A  
print job sent from a different  
client computer will not be can-  
celed in this case.  
D Press the {Printer} key on the ma-  
chine's control panel.  
E Press [Job Reset] on the display  
panel.  
10  
     
Canceling a Print Job  
Note  
F Press [Reset Current Job] or [Reset  
All Jobs].  
You cannot stop printing data  
that has already been proc-  
essed. For this reason, printing  
may continue for a few pages  
after you press [Job Reset].  
1
A print job containing a large  
volume of data may take con-  
siderable time to stop.  
[Reset Current Job]: cancels the  
print job currently being proc-  
essed.  
Macintosh - Canceling a Print  
Job  
[Reset All Jobs]: cancels all jobs  
in the print queue.  
[Resume Printing]: resumes print-  
ing jobs.  
A Double-click the printer icon on  
the desktop.  
A confirmation message appears.  
G Press [Yes] to cancel the print job.  
Note  
A window appears, showing all  
print jobs currently queued for  
printing. Check the current status  
of the job you want to cancel.  
Press [No] to return to the previ-  
ous display.  
Note  
In Mac OS X, start Print Center.  
Important  
If the machine is shared by mul-  
tiple computers, be careful not  
to accidentally cancel someone  
else's print job.  
B Select the name of the job you  
want to cancel.  
C Click the pause icon, and then  
click the trash icon.  
Note  
D Press the {Printer} key on the ma-  
You cannot stop printing data  
that has already been proc-  
essed. For this reason, printing  
may continue for a few pages  
after you press [Job Reset].  
chine's control panel.  
E Press [Job Reset] on the display  
panel.  
A print job containing a large  
volume of data may take con-  
siderable time to stop.  
11  
   
Setting Up the Printer Driver and Canceling a Print Job  
1
12  
2. Using the Document Server  
Accessing the Document Server  
The Document Server enables you to store documents on the machine's hard  
disk, allowing you to edit and print as and when you want.  
Limitation  
Applications with their own drivers, such as PageMaker, do not support this  
function.  
Reference  
For more information about Document Server functions, see General Settings  
Guide.  
For information about how to access Document Server from a client, see the  
printer driver Help.  
Note  
When you use the Document Server, the following functions can be selected  
using the machine's control panel:  
Copies  
Collate  
Duplex  
Staple  
Punch  
Paper selection: Paper source tray, paper type, paper output tray.  
Functions related to paper selection: Cover sheets, slip sheets, chaptering.  
The above items are dimmed, so you cannot set them from the printer prop-  
erties dialog box when the Document Server is selected.  
You must enter a user ID, using up to eight alphanumeric characters.  
You should enter a Password and File Name to distinguish the job from oth-  
ers.  
Up to 3,000 files can be stored in the Document Server. No new files can be  
stored after 3,000 is reached. Even if less than 3,000 files are stored, new files  
cannot be stored when  
a file to be stored contains more than 1,000 pages,  
the total number of pages contained in files stored exceeds 9,000,  
the hard disk is full.  
13  
     
Using the Document Server  
The Document Server also stores files scanned using the Automatic Docu-  
ment Feeder (ADF) or exposure glass. You should delete unnecessary stored  
files once in a while so as not to exceed the capacity of the hard disk. For how  
to delete stored files, see General Settings Guide.  
When using the hard disk for functions other than those of Document Server,  
you may be unable to store new files in the Document Server, even if there are  
less than 3,000 files stored.  
2
14  
3. Sample Print/Locked Print  
Sample Print  
Use this function to print only the first  
set of a multiple-set print job. After  
you have checked the result, remain-  
ing sets can be printed or canceled us-  
ing the machine's control panel. This  
can reduce misprints due to mistakes  
in content or settings.  
Printing a Sample Print File  
The following procedure describes  
how to print a sample print file with  
the PCL 6/5e printer driver. For in-  
formation about how to print a sam-  
ple print file with the PostScript 3  
printer driver, see PostScript 3 Unit  
Type 2045 Operating Instructions Sup-  
plement included as a PDF file on the  
CD-ROM.  
Note  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. By de-  
fault, sample print jobs are auto-  
matically collated by the printer  
driver. If a collate option is select-  
ed from the application's [Print] di-  
alog box, more prints than  
intended may be produced.  
Limitation  
Applications with their own driv-  
ers, such as PageMaker, do not  
support this function.  
If you are using Mac OS X, this  
function cannot be used.  
You can identify the file you want  
to print by user ID and date and  
time when the job was stored.  
A Configure the sample print in the  
printer driver's properties.  
The number of pages the machine  
can save depends on the contents  
of the print image. For example,  
the machine can save up to 30 jobs  
or 1,000 pages, including locked  
print files, depending on data vol-  
ume.  
Reference  
For details about configuring  
the PCL 6/5e or RPCSprinter  
driver, see the relevant Help  
files.  
B Start printing from the applica-  
If the first set of the sample print  
files is not as you expected and you  
do not want to print remaining  
sets, delete the sample print file us-  
ing the display panel. If you print  
the remaining sets of the sample  
print file, the job in the machine is  
deleted automatically.  
tion's [Print] dialog box.  
Note  
Make sure to set more than two  
copies.  
The sample print job is sent to the  
machine, and the first set is print-  
ed.  
15  
         
Sample Print/Locked Print  
C On the machine's control panel, F Press [Change Set Qty.] to change  
press the {Printer} key to display  
the Printer screen.  
the number of sets to be printed.  
If you do not want to change the  
set quantity, proceed to step .  
H
3
G Enter the new number of sets us-  
ing the number keys, and then  
press [OK].  
ZHZS040E  
D Press [View Sample Print jobs].  
The screen returns to the file list  
screen.  
Note  
A list of the sample print files  
stored in the machine appears.  
You can enter up to 999 sets.  
Press [Clear] to correct any entry  
mistakes.  
If you want to cancel changing  
the set quantity, press [Cancel].  
H Press [Print].  
The print confirmation screen ap-  
pears.  
The following items also appear:  
User ID: The user ID set up by  
the printer driver.  
I Press [Yes].  
Date/Time : The date and time  
when the job was sent from the  
computer.  
The remaining sets are printed.  
Note  
Press [No] to cancel printing.  
Qty. : The number of remaining  
sets.  
When printing is completed, the  
stored file will be deleted.  
E Select the file you want to print  
If printing is stopped by press-  
ing [Job Reset] after it has start-  
ed, the file will be deleted.  
by pressing it.  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
If there is a print job outstand-  
ing, this will be printed before  
the sample print job.  
Only one file can be selected at a  
16  
time.  
 
Sample Print  
Deleting a Sample Print File  
Checking the Error Log  
If you are not satisfied with the sam-  
ple printout, you can delete the sam-  
ple print file, revise it and print it  
again until the settings are suitable.  
If a file could not be stored, you can  
check the error log on the control pan-  
el.  
Limitation  
A Press the {Printer} key to display  
The error log displays only the 20  
most recent entries. If the power is  
turned off, the log is deleted.  
the Printer screen.  
B Press [View Sample Print jobs].  
3
A Press the {Printer} key to display  
the Printer screen.  
B Press [View Sample Print jobs].  
A list of sample print files stored in  
the machine appears.  
C Select the file you want to delete  
by pressing it.  
C Press [Show Error Log].  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
Only one file can be selected at a  
time.  
An error log list appears.  
D Press [Delete].  
The delete confirmation screen  
will appear.  
E Press [Yes] to delete the file.  
After the file has been deleted, the  
file list screen will return.  
Note  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the error files.  
If you do not want to delete the  
file, press [No].  
Press [Exit] after checking the  
log.  
To print files that appear in the  
error log, resend them after  
stored files have been printed or  
deleted.  
17  
     
Sample Print/Locked Print  
Locked Print  
Use this function to maintain privacy  
when printing confidential docu-  
ments on the machine over a shared  
network. Usually, it is possible to  
print data using the display panel  
once it is stored in this machine.  
When using Locked Print, it is not  
possible to print unless a password is  
entered on the machine's display pan-  
el. Your confidential documents will  
be safe from being viewed by other  
people.  
Printing a Locked Print File  
The following procedure describes  
how to print a locked print file with  
the PCL 6/5e printer driver. For in-  
formation about how to print a locked  
print file with the PostScript 3 printer  
driver, see PostScript 3 Unit Type 2045  
Operating Instructions Supplement in-  
cluded as a PDF file on the CD-ROM.  
3
Limitation  
Note  
Applications with their own driv-  
ers, such as PageMaker, do not  
support this function.  
If the application has a collate op-  
tion, make sure it is not selected  
before sending a print job. Locked  
print jobs are automatically collat-  
ed by the printer driver as default.  
If a collate option is selected in the  
application print dialog box, more  
sets than intended may be printed.  
If you are using Mac OS X, this  
function cannot be used.  
A Configure the locked print in the  
printer driver's properties.  
Reference  
You can identify the file you want  
to print by User ID, and date and  
time when the job was stored.  
For details about configuring  
the PCL 6/5e or RPCSprinter  
driver, see the corresponding  
Help files.  
The number of pages the machine  
can save depends on print image  
content. For example, the machine  
can save up to 30 jobs or 1,000 pag-  
es including sample print files, de-  
pending on data volume.  
B Start printing from the applica-  
tion's [Print] dialog box.  
The locked print job is sent to the  
machine.  
After the locked print file is print-  
C On the machine's control panel,  
press the {Printer} key to display  
the Printer screen.  
ed, the job is automatically deleted.  
Turning off the machine's main  
power switch deletes locked print  
files.  
D Press [View Locked Print jobs].  
18  
     
Locked Print  
A list of stored locked print files  
appears.  
H Press [Yes].  
The locked file is printed.  
Note  
Press [No] to cancel printing.  
If printing is stopped by press-  
ing [Job Reset] after it has start-  
ed, the file will be deleted.  
The following items also appear:  
User ID: The user ID set up by  
the printer driver.  
Deleting Locked Print Files  
3
Date/Time: The date and time  
when the job was sent from the  
computer.  
A Press the {Printer} key to display  
the Printer screen.  
E Select the file you want to print  
B Press [View Locked Print jobs].  
by pressing it.  
A list of stored locked print files  
stored appears.  
Note  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
C Select the file you want to delete  
by pressing it.  
Only one file can be selected at a  
Note  
time.  
Press [UPrev.] or [TNext.] to  
scroll through the list.  
F Press [Print].  
The password screen appears.  
Only one file can be selected at a  
time.  
D Press [Delete].  
The password screen is displayed.  
E Enter the password using the  
number keys, and then press [OK].  
G Enter the password using the  
The delete confirmation screen ap-  
pears.  
number keys, and then press [OK].  
The print confirmation screen ap-  
pears.  
Note  
A confirmation screen will ap-  
pear if the password is not en-  
tered correctly. Press [OK] to  
enter the password again.  
Note  
A confirmation screen will ap-  
pear if the password is not en-  
tered correctly. Press [OK] to  
enter the password again.  
19  
   
Sample Print/Locked Print  
Note  
F Press [Yes].  
Press [UPrev.] or [TNext.] to  
scroll through the error files.  
After the file has been deleted, the  
file list screen returns.  
Press [Exit] after checking the  
Note  
log.  
If you do not want to delete the  
To print files that appear in the  
error log, resend them after  
stored files have been printed or  
deleted.  
file, press [No].  
If you forget your password, se-  
lect [Unlock] from [VTemporarily  
Unlock Files] in [Password Manage-  
ment for Stored Files] on the [Key  
Operator Tools] tab of the System  
Settings screen. With this set-  
ting, the password screen is not  
displayed in the procedure  
above. For more information  
about [Display Password with  
Stored File], see General Settings  
Guide.  
3
Checking the Error Log  
If a file could not be stored in this ma-  
chine, you can check the error log on  
the display panel.  
Limitation  
The error log displays only the 20  
most recent entries. If the power is  
turned off, the log will be deleted.  
A Press the {Printer} key to display  
the Printer screen.  
B Select [View Locked Print jobs].  
C Press [Show Error Log].  
An error log list appears.  
20  
 
Form Feed  
Form Feed  
This section gives instructions for op-  
erating the machine when there is no  
tray for the selected paper size or  
type, or when paper loaded in the  
machine has run out.  
Print Using a Selected Tray  
A Select the tray for form feed from  
those that appear on the display  
panel.  
Limitation  
If you want to print after adding  
paper to the tray, select the tray af-  
ter loading the correct paper.  
The tray cannot be changed if the  
following functions are set for it:  
3
Staple  
Note  
Punch  
To load paper in the bypass  
tray, see "Setting Paper on the  
Bypass Tray", Printer Reference  
1.  
Duplex Print to a tray that does  
not support duplex printing  
Cover Sheet  
Front/Back Covers  
Slip Sheets  
B Press [Continue].  
The machine prints using the se-  
lected tray.  
Chaptering  
Note  
Note  
If form feed is selected for a tray  
with the following settings, you  
can change the tray by canceling  
the settings:  
If a tray with a smaller paper  
size is selected, the print job  
may be cut short, or other prob-  
lems may occur.  
Staple  
Punch  
If Auto Continue is selected, form  
fed paper is printed after a set in-  
terval. See p.42 System.  
If the machine does not have a tray for  
the selected paper size or paper type,  
or if the selected paper loaded in the  
machine has run out, a caution mes-  
sage appears.  
If this message appears, do one of the  
following:  
21  
   
Sample Print/Locked Print  
Note  
Canceling Form Feed  
You cannot stop printing data  
that has already been proc-  
essed. For this reason, printing  
may continue for a few pages  
after you press [Job Reset].  
A Press [Reset].  
Delete the stored print job, and  
then cancel form feed.  
A print job containing a large  
siderable time to stop.  
B Press [Reset Current Job] or [Reset  
All Jobs].  
Reference  
p.10 Canceling a Print Job”  
3
[Reset Current Job]: cancels the  
print job currently being proc-  
essed.  
[Reset All Jobs]: cancels all jobs  
in the print queue.  
[Resume Printing]: resumes print-  
ing jobs.  
A confirmation message appears.  
C Press [Yes] to cancel the print job.  
Note  
Press [No] to return to the previ-  
ous display.  
Important  
If the machine is shared by mul-  
tiple computers, be careful not  
to accidentally cancel someone  
else's print job.  
Under Windows, If the machine  
is connected to the computer us-  
ing a parallel cable, sent print  
jobs may be canceled if [Reset All  
Jobs] is pressed while Wait-  
ing...is on the display panel.  
After the interval set in [I/O Time-  
out] in Printer Features has  
passed, the next print job can be  
sent. A print job sent from a dif-  
ferent client computer will not  
be canceled in this case.  
22  
 
4. Troubleshooting  
Error & Status Messages on the Display  
Panel  
This section describes the principal messages that appear on the panel display.  
If a message not described here appears, act according to the message.  
Reference  
Before turning the main power off, see Turning On the Power, General Set-  
tings Guide.  
Status messages  
Message  
Status  
Hex Dump Mode  
In Hex Dump mode, the machine receives data in hexadecimal  
format. Turn off the machine after printing, and then turn back  
on.  
Offline  
The machine is offline. To start printing, switch the machine  
online by pressing [Offline] on the display panel.  
Please wait.  
Printing...  
Ready  
The machine is preparing the development unit. Wait a while.  
The machine is printing. Wait a while.  
This is the default ready message. The machine is ready for  
use. No action is required.  
Resetting job...  
Waiting...  
The machine is resetting the print job. Wait until Readyap-  
pears on the display panel.  
The machine is waiting for the next data to print. Wait a while.  
Alert messages  
Messages/Second messages  
Causes  
Solutions  
Cannot connect with the  
wireless card.  
The IEEE 802.11b card may  
have come off, or an error may switch, and check the card is  
Turn off the main power  
have occurred in the IEEE  
802.11b card.  
installed correctly. If the mes-  
sage appears again, contact  
your sales or service repre-  
sentative.  
Close duplex unit cover.  
The cover of the duplex unit is Close the cover of the duplex  
open. unit.  
Collate has been cancelled.  
The collate print function has Turn off the main power  
been canceled.  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
23  
       
Troubleshooting  
Messages/Second messages  
Causes  
Solutions  
DIMM has a problem.  
An error has occurred in the  
DIMM inside the machine.  
Contact your sales or service  
representative.  
Driver setting error. (Memo- There is an error in the down- Reset the parameter for down-  
ry)  
loaded font(s).  
loading fonts.  
Insufficient memory or memo- Specify correct memory capac-  
ry settings for the printer driv- ity on the [Change Accesso-  
er may not match memory  
actually installed.  
ries...] tab in the RPCS™  
printer driver.  
To print the image correctly,  
increase memory capacity, or  
reduce resolution image.  
Duplex has been cancelled.  
Duplex printing has been can- Check the paper used is suita-  
celed.  
ble for duplex printing. Or, in-  
crease memory capacity.  
When installing a memory  
module in the machine, con-  
tact your sales or service rep-  
resentative.  
4
Ethernet board has a prob-  
lem.  
An error has occurred in the  
Ethernet board.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
Exceeded max capacity of  
document server. Cannot  
stored.  
Hard disk drive capacity ex-  
ceeded storing to the Docu-  
ment Server.  
Delete some files stored in the  
Document Server or decrease  
the file size to be downloaded.  
Exceeded max number of  
The maximum number of files Delete some files stored in the  
files of document server. Can- stored in the Document Server Document Server.  
not stored.  
has been exceeded.  
Exceeded max number of  
pages of document server.  
Cannot stored.  
The maximum number of pag- Delete some pages stored in  
es stored in the Document  
Server has been exceeded.  
the Document Server or de-  
crease the number of pages to  
be downloaded.  
Exceeded max. stored files in The maximum number of  
Delete some stored files or re-  
sample print and locked  
print.  
stored files has been exceeded duce file sizes.  
during Sample Print or  
Locked Print.  
Exceeded max. stored pages The maximum number of  
Reduce the number of pages  
in sample print and locked  
print.  
stored pages has been exceed- to be printed.  
ed during Sample Print or  
Locked Print.  
24  
Error & Status Messages on the Display Panel  
Messages/Second messages  
Causes  
Solutions  
Exceeded max. pages. Collate The maximum number of pag- Turn off the main power  
is incomplete. es has been exceeded for colla- switch, and back on again. Re-  
tion.  
duce the number of pages to  
be printed. If the message ap-  
pears again, contact your sales  
or service representative.  
Finisher is in use for another The finisher is in use by anoth- Wait until the other function  
function. Please wait.  
er function, such as the copier has finished using the finisher.  
function.  
Following output tray is full. The indicated output tray is  
Remove the paper.  
### Remove the paper. ###  
full.  
Note  
###in the message rep-  
4
resents a output tray.  
HDD has a problem.  
An error has occurred in the  
hard disk drive.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
HDD has not been installed. Locked Print was performed  
without the hard disk in-  
Contact your sales or service  
representative.  
stalled, or the hard disk is  
damaged.  
HDD is full.  
The maximum hard disk area Delete unused form /font  
size for form/font has been ex- types.  
ceeded.  
An HDD overflow error oc-  
curred during Sample Print or duce the size of the file to be  
Locked Print. downloaded.  
Delete some stored files, or re-  
IEEE 802.11b (Wireless LAN) IEEE 802.11b card was not in- Turn off the machine and  
has a problem.  
serted when the machine was check the IEEE 802.11b card is  
turned on, or it was pulled out inserted correctly. Then, turn  
after the machine turned on.  
the machine on again. If the  
message appears again, call  
your service center.  
LCT has a problem. Turn  
Main Power Switch off then  
on. If the error appears again,  
call service representative.  
An error has occurred in the  
Large Capacity Tray (LCT).  
Turn off the main power  
switch, wait five minutes, and  
on again. If the message ap-  
pears again, call your sales or  
service representative.  
dLower Staple is almost  
empty.  
There are only a few staples  
left in the lower stapler.  
Load more staples.  
25  
Troubleshooting  
Messages/Second messages  
Causes  
Solutions  
NV-RAM has a problem.  
An error has occurred in the  
optional memory unit.  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
call your sales or service repre-  
sentative.  
Output tray has been  
changed.  
The output tray has been  
changed because of the paper  
size limitation of the selected  
tray.  
Select the correct output tray.  
Paper in duplex unit. Open  
cover and remove paper.  
There is a misfeed in the du-  
plex unit.  
Open the cover of the duplex  
unit, and remove the misfed  
paper.  
Paper in staple tray. Open fin- There is paper remaining in-  
Open the cover of the finisher,  
and remove the paper.  
isher cover and remove pa-  
per.  
side the finisher.  
4
Parallel I/F board has a prob- An error has occurred in the  
Contact your sales or service  
representative.  
lem.  
parallel interface board.  
Print overrun.  
The image data has been  
Increase memory capacity.  
thinned out due to image com- When installing a memory  
pression.  
module in the machine, con-  
tact your sales or service rep-  
resentative.  
Problems with the wireless  
board.  
An error may have occurred in Turn off the main power  
the IEEE 802.11b card (wire-  
less LAN board).  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
Problems with the wireless  
card.  
An error may have occurred in  
the IEEE 802.11b card.  
Punch has been cancelled.  
Punch has been cancelled.  
Check the paper feed direc-  
tion, paper orientation, and  
punch position.  
RPCS graphic error.  
There is insufficient graphics Specify the correct memory  
memory to print the data.  
capacity on the [Change Acces-  
sories...] option in the RPCS™  
printer driver.  
To print the image correctly,  
install more memory in the  
machine, or reduce image res-  
olution.  
RPCS memory overflow.  
A memory overflow occurred To print the image correctly,  
during the print job. After part install more memory in the  
of the data is printed, the print machine, or reduce image res-  
job is suspended.  
olution.  
26  
Error & Status Messages on the Display Panel  
Messages/Second messages  
Causes  
Bidirectional transmission  
Solutions  
RPCS syntax error.  
Confirm the option settings  
may not be working properly, for the printer driver match  
or the RPCSprinter driver  
settings may not be correct.  
the options installed on the  
machine.  
Selected paper tray is in use  
for another function. Please  
wait.  
The specified paper tray is in Wait until the other function  
use by another function, such has finished using the speci-  
as the copier function.  
fied paper tray.  
Shift tray has a problem. Call A malfunction occurs when  
Contact your sales or service  
representative.  
service representative.^  
using the shift function.  
Staple has been cancelled.  
Staple printing has been can- Check the paper feed direc-  
celed.  
tion, paper orientation and  
stapling position.  
Staple unit is in use for anoth- The staple unit is in use by an- Wait until the other function  
4
er function. Please wait.  
other function, such as the  
copier function.  
has finished using the staple  
unit.  
DToner is almost empty.  
The toner has almost run out. Replace the toner cartridge  
with a new one.  
Turn the main power switch The IEEE 802.11b card may  
Turn off the main power  
off, then check the card.  
have come off, or an error may switch, and check the card is  
have occurred in the IEEE  
802.11b card.  
installed correctly. If the mes-  
sage appears again, contact  
your sales or service repre-  
sentative.  
Unauthorized user access.  
Print job canceled due to user Check the User Code permis-  
Print job has been cancelled. restrictions.  
sion status.  
USB has a problem. An error has occurred in the  
Turn off the main power  
switch, and back on again. If  
the message appears again,  
contact your sales or service  
representative.  
USB interface.  
27  
Troubleshooting  
The Machine Does Not Print  
Possible Cause  
Is the power on?  
Solutions  
Check the cable is securely plugged into the power outlet and the  
machine.  
Turn on the main power switch.  
Is the machine online?  
If not, press [fOnline] on the display panel.  
Does the printer function  
status indicator stay red?  
If so, check the error message on the display panel and take re-  
quired action.  
Is there a warning status or If so, check the error message or warning status on the display  
error message on the dis-  
play panel?  
4
Can you print a configura- If you cannot print a configuration page, there maybe a machine  
tion page?  
malfunction. Contact your sales or service representative.  
See p.38 Printing the configuration pagefor printing a configu-  
ration page.  
Is the interface cable con-  
Connect the interface cable securely. If it has a fastener, fasten that  
nected securely to the ma- securely as well.  
chine and computer?  
See Connecting the Machine, Printer Reference 1.  
Are you using the correct The type of interface cable you should use depends on the compu-  
interface cable?  
ter. Be sure to use the correct one. If the cable is damaged or worn,  
replace it.  
See Connecting the Machine, Printer Reference 1.  
Was the interface cable  
connected after the ma-  
chine was turned on?  
Connect the interface cable before turning on the machine.  
Is the signal status satisfac- To check signal status, press {User Tools/Counter} on the display  
tory when using wireless  
LAN in infrastructure  
mode ?  
panel, and then press [System Settings]on the display panel. On the  
[Interface Settings] tab, select [IEEE 802.11b], and then press [Wireless  
LAN Signal]. If signal quality is poor, move the machine to a loca-  
tion where radio waves can pass or remove objects that might  
cause interference.  
Note  
You can check signal status only when using wireless LAN in  
infrastructure mode.  
When using wireless LAN, Check using the machine's display panel that the SSID is correctly  
is the SSID correctly set?  
set.  
See Interface Settings/IEEE 802.11b (Option), General Settings  
Guide.  
28  
   
The Machine Does Not Print  
Possible Cause  
Solutions  
When using wireless LAN, Check access point settings when in infrastructure mode. Depend-  
is the access point correctly ing on the access point, client access may be limited by MAC ad-  
set?  
dress.  
Also, check there are no problems in transmission between access  
point and wired clients, and between access point and wireless cli-  
ents.  
When using wireless LAN, Confirm the orange LED is lit, and the green LED is lit or blinks  
is the LED on the wireless during transmission.  
LAN card lit or blinking?  
Is the wireless LAN being Turn the main power off and back on. See Turning On the Pow-  
used in ad hoc mode?  
er, General Settings Guide.  
Otherwise, configure [Network] in [Interface Settings] in [System Set-  
tings]. See Setting Up the Machine on a Network, Network  
Guide.  
4
Did you change the option When using the RPCSprinter driver on Windows 2000 and con-  
settings on the machine?  
necting with IEEE 1394, an error may occur if you change the op-  
tion settings on the machine. In this case, follow the procedure  
below:  
A Unplug the IEEE 1394 interface cables connected to the compu-  
ter.  
B Run the utility tool for the IEEE 1394 interface board, which is  
stored in the following path on the CD-ROM labeled Printer  
Drivers and Utilities.  
\UTILITY\1394\  
Reference  
For more information about using the utility tool for IEEE  
1394, see the README file in the same directory on the CD-  
ROM.  
C Restart the computer.  
D Connect the computer to the machine using the IEEE 1394 in-  
terface cables.  
29  
Troubleshooting  
Problem  
Solutions  
Is the Data In indicator  
blinking or lit after starting  
the print job?  
If not, data is not being sent to the machine.  
When the machine is connected to the computer using  
the interface cable  
Check the machine port settings are correct. For parallel port  
connection, port LPT1 or LPT2 should be set.  
Windows 95/98/Me  
A Click the [Start] button, point to [Settings], and then click  
[Printers].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Details] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
4
Windows 2000  
A Click the [Start] button, point to [Settings], and then click  
[Printers].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Windows XP Professional  
A
Click the [Start] button, and then click [Printers and Faxes].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Windows XP Home Edition  
A Click the [Start] button, click [Control Panel], click [Print-  
ers and Other Hardware], and then click [Printers and Faxes].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Windows NT 4.0  
A Click the [Start] button, point to [Settings], and then click  
[Printers].  
B Click the icon of the machine. On the [File] menu, click  
[Properties].  
C Click the [Ports] tab.  
D In the [Print to the following port(s)] list, confirm the correct  
port is selected.  
Network connection  
Contact your network administrator.  
30  
 
Other Printing Problems  
Other Printing Problems  
Problem  
Causes and Solutions  
The print on the  
If [Toner Saving] is selected on the [Print Quality] tab in the printer driver, the  
entire page is fad- entire page will be faded when printed.  
ed.  
See the printer driver Help.  
Print is smudges. Settings for thick paper have not been made when printing on thick paper.  
PCL 6/5e and PostScript 3  
Select [Thick] in the [Type:] list on the [Paper] tab.  
RPCS™  
Select [Thick] in the [Paper type:] list on the [Print Settings] tab.  
When printing  
If the printer driver is configured to use the graphics command, the graph-  
graphics, the out- ics command from the machine is used to print.  
put and the screen  
4
If you want to print accurately, set the printer driver to print without using  
are different.  
the graphics command.  
See the printer driver Help.  
Page layout is not Print areas differ depending on machine used. Information that fits on a sin-  
as expected.  
gle page on one machine may not fit on a single page of another machine.  
Adjust the [Printable area:] setting in the [Printer Configuration] dialog box on  
the [Print Settings] tab in the RPCSprinter driver.  
See the printer driver Help.  
Duplex printing is  
malfunctioning.  
Duplex printing cannot be done with paper set in the bypass tray.  
When using duplex printing, make settings to use paper from a tray  
other than the bypass tray.  
Duplex printing cannot be done with thick paper, OHP transparencies,  
or labels specified as the paper type. Specify another paper type.  
Duplex printing cannot be done with a tray for which [1 Sided Copy] has  
been specified as Paper Type on the System Settings menu. Change the  
Paper Type setting for the tray to [2 Sided Copy] on the System Settings  
menu. See General Settings Guide.  
When using Win-  
dows 95/98/Me,  
Windows2000/XP,  
or Windows NT  
4.0, either com-  
bined printing or  
booklet print does  
not come out as ex-  
pected.  
Make sure the application's paper size and orientation settings match those  
of the printer driver.  
If a different paper size and orientation are set, select the same size and ori-  
entation.  
When using Win-  
dows 95/98/Me,  
Windows 2000/XP  
, or Windows NT  
4.0, Auto Re-  
duce/Enlargeprint  
does not come out  
as expected.  
31  
   
Troubleshooting  
Problem  
Causes and Solutions  
A print instruc-  
tion was issued  
from the compu-  
ter, but printing  
did not start.  
User code management may have been set. Ask the administrator about  
valid user codes. To print, the user code must be entered from the printer  
driver.  
The print job is not Even when the machine is offline, printing is performed when [Job accept-  
canceled even ance priority] has been set in Signal Control in the System Settings menu.  
when the machine Change the setting of Signal Control to Printer priority.  
is switched to of-  
fline status.  
See User Tools (System Settings), General Settings Guide.  
Photo images are Some applications reduce print resolution.  
coarse.  
Fine dot pattern  
does not print.  
Make the following settings with the printer driver:  
4
Change the [Dithering:] setting on the [Image Adjustments] tab in the  
[Change User Settings...] dialog box on the [Print Quality] tab in the RPCS™  
printer driver.  
See the printer driver Help.  
Images are cut off, You may be using paper smaller than the size selected in the application.  
or excess is print- Use the same size paper as that selected in the application. If you cannot  
ed.  
load paper of the correct size, use the reduction function to reduce the im-  
age, and then print.  
See the printer driver Help.  
It takes a long  
Photographs and other data intensive pages take a long time for the ma-  
time to complete a chine to process, so simply wait when printing such data.  
print job.  
Changing the following settings with the printer driver may help speed up  
printing:  
PCL 6/5e  
Select the lowest value for [Resolution] on the [Print Quality] tab in the  
printer properties dialog box.  
PostScript 3  
Select the lowest value for [Resolution] on the [Print Quality] tab in the  
printer properties dialog box.  
Select [PostScript (optimize for speed)]for [PostScript output format:] on the  
[PostScript] tab in the printer properties dialog box.  
RPCS™  
Select the lowest value for [Resolution] on the [Image Adjustments] tab in  
the [Change User Settings...] dialog box on the [Print Quality] tab in the  
printer properties dialog box.  
Select [Fast] for [Document type] list on the [Print Quality] tab in the printer  
properties dialog box.  
See the printer driver Help.  
The data is so large or complex that it takes time to process. If the Data In  
indicator is blinking, data is being processed. Simply wait until printing  
resumes.  
32  
 
Other Printing Problems  
Problem  
Causes and Solutions  
It takes too much The data is so large or complex that it takes time to process. If the Data In  
time to resume  
printing.  
indicator is blinking, data is being processed. Simply wait until printing  
resumes.  
The machine was in Energy Saver mode. To resume from Energy Saver  
mode, it has to warm up, and this takes time. To disable Energy Saver  
mode, select [Off] for Energy Saver 1 in the System Settings menu. See Gen-  
eral Settings Guide.  
Paper is not fed  
When you are using a Windows operating system, printer driver settings  
from the selected override those set using the display panel. Set the desired input tray using  
tray.  
the printer driver.  
See the printer driver Help.  
Solid lines are  
printed as broken  
lines.  
Make the following settings with the printer driver:  
Change the [Dithering:] setting on the [Image Adjustments] tab in the  
[Change User Settings...] dialog box, on the [Print Quality] tab in the  
RPCSprinter driver.  
4
See the printer driver Help.  
Optional compo-  
You have to configure the option setup in printer properties when bidirec-  
nents connected to tional transmission is not enabled.  
the machine are not  
See the printer driver Help.  
recognized when  
using Windows  
95/98/Me, Win-  
dows 2000/XP,  
and Windows NT  
4.0.  
Images are print- The feed orientation you selected and the feed orientation selected in the  
ed in the wrong  
orientation.  
printer driver's option setup might not be the same. Set the machine's feed  
orientation and the printer driver's feed orientation accordingly.  
See the printer driver Help.  
The printed image With certain functions, such as enlargement and reduction, image layout  
is different from  
the image on the  
computer's dis-  
play.  
might be different to that on the computer display.  
You might have selected to replace True Type fonts with machine fonts in  
the printing process.  
To print an image similar to that of the computer display, make settings to  
print True Type fonts as an image.  
See the printer driver Help.  
33  
 
Troubleshooting  
Problem  
Causes and Solutions  
Check using the following procedure:  
No transmission  
when using 1394  
interface connec-  
tion  
A Confirm the IEEE 1394 interface cable is connected securely.  
B Restart the computer.  
If the error occurs even after executing the above operation, proceed to  
the following steps.  
C Unplug the IEEE 1394 interface cable connected to the computer.  
D Run the utility tool for the IEEE 1394 interface board, which is stored in  
the following path on the CD-ROM labeled Printer Drivers and Utili-  
ties:  
\UTILITY\1394\  
Reference  
For more information about using the utility tool for IEEE 1394, see  
the README file in the same directory on the CD-ROM.  
4
E Restart the computer.  
Printing stops and Follow the one of the procedures below:  
a paper error is  
Press [Job Reset] on the display panel to stop printing. Place the custom  
size paper in the bypass tray, and then start printing.  
displayed if the  
custom size paper  
in the paper feed  
tray is specified  
when printing  
with the Post-  
Script 3 printer  
driver.  
Select the paper feed tray with custom size paper, and then press [Con-  
tinue] to force printing.  
When connecting Check that USB Printing Support is installed on your computer.  
the machine using  
Reference  
USB 2.0, the first  
page of a print job  
that contains a  
large volume of  
data is printed,  
but the remaining  
pages are not.  
See Installing the Printer Driver Using USB, Printer Reference 1.  
Note  
If the problem cannot be solved, contact your sales or service representative.  
34  
5. Printer Features  
Reference  
For more information about copier features and system settings, see Copy Ref-  
erence and General Settings Guide.  
Printer Features Menu  
There are seven menu items in the Printer Features menu:  
Paper Input  
List/Test Print  
Maintenance  
System  
Host Interface  
PCL Menu  
PS Menu (optional)  
You can select the functions in the following table:  
Menu  
Default  
Paper Input  
Bypass Paper Size  
See p.38 Paper Input.  
List/Test Print  
Config. Page  
See p.38 List/Test  
Print.  
Menu List  
PCL Config./ Font Page  
PS Config./ Font Page *1  
Hex Dump  
Maintenance  
Menu Protect  
See p.41 Maintenance.  
35  
       
Printer Features  
Menu  
Default  
System  
Print Error Report  
Auto Continue  
See p.42 System.  
Memory Overflow  
*2  
Job Separation  
Memory Usage  
Duplex  
Copies  
Edge Smoothing  
Toner Saving  
Printer Language  
Sub Paper Size  
Page Size  
Letterhead Setting  
Edge to Edge Print  
Default Printer Language  
I/O Buffer  
5
Host Interface  
See p.44 Host Interface.  
I/O Timeout  
Orientation  
PCL Menu  
See p.45 PCL Menu.  
Form Lines  
Font Source  
Font Number  
Point Size  
Font Pitch  
Symbol Set  
Courier Font  
Extend A4 Width  
Append CR to LF  
Resolution  
PS Menu (optional) *1  
Data Format  
Resolution  
See p.46 PS Menu.  
*1  
*2  
Appears when the PostScript 3 unit (optional) is installed.  
Appears when the finisher (optional) is installed.  
36  
   
Adjusting Printer Features  
Adjusting Printer Features  
Printer Features allows basic adjustment of operations when using the machine  
as a printer.  
Although factory default settings are suitable for most printing jobs, Printer Fea-  
tures gives you access to a number of settings that control basic printer opera-  
tions. Printer Features settings you make are retained even when you turn off  
the machine.  
For more information about copier features and system settings, see Copy Refer-  
ence and General Settings Guide.  
A Press the {User Tools/Counter} key on the control panel.  
B Press [Printer Features].  
C Select the desired item by pressing the tab, and then change its settings.  
Note  
5
[OK]: Press to make new settings and go back to previous menus.  
[Cancel]: Press to return to a previous menu without changing any setting.  
D After changing Printer Features settings, press [Exit] to return to the User  
Tools/Counter menu.  
Note  
You can also exit from the User Tools/Counter menu by pressing the {User  
Tools/Counter} key.  
Changes made to functions remain in effect even if the machine is turned  
off.  
You can also exit from the Printer Features menu by pressing [Exit] in the  
main menu.  
37  
   
Printer Features  
Printer Features Parameters  
PS Config./ Font Page  
You can print the current configu-  
ration of installed PostScript fonts.  
Paper Input  
Bypass Paper Size  
The size of the paper set in the by-  
pass tray.  
Note  
This menu can be selected only  
when the optional PostScript 3  
board is installed.  
Reference  
For more information about pa-  
per sizes that can be set in the  
bypass tray, see General Settings  
Guide.  
Hex Dump  
You can print the Hex Dump.  
Printing the configuration page  
For information about setting  
paper in the bypass tray, see  
Printer Reference 1.  
A Press the {User Tools/Counter} key  
5
on the control panel.  
Note  
Default:  
The User Tools/Counter menu ap-  
pears.  
Metric version: A4  
B Press [Printer Features].  
Inch version: 11 × 8/  
The Printer Features menu ap-  
pears.  
List/Test Print  
Config. Page  
rent configuration values.  
Reference  
p.38 Printing the configuration  
page”  
C Press [Config. Page] on the [List/Test  
Print] tab.  
The configuration page is printed.  
Menu List  
You can print a Menu List showing  
the machine's function menus.  
PCL Config./ Font Page  
You can print the current configu-  
ration of installed PCL fonts.  
38  
                     
Printer Features Parameters  
Interpreting the configuration page  
System Reference  
Unit Number  
Displays the serial number assigned to the board by its manufacturer.  
Total Memory  
Displays the total amount of memory (SDRAM) installed on the printer.  
Firmware Version  
Firmware  
Displays the version number of the printer firmware.  
System  
Displays the version number of the system firmware.  
Engine  
5
Displays the version number of the printer engine.  
Panel  
Displays the version number of the panel display.  
NIB  
Displays the version number of the Network interface.  
HDD: Font/ Macro Download  
Displays the capacity of the hard disk drive.  
Controller Option  
This item(s) appears when the controller option(s) is installed.  
Printer Language  
Displays the version number of the printer driver language.  
Options  
Displays the optional trays installed.  
Displays the settings made under the Paper Input menu.  
Reference  
p.38 Paper Input”  
39  
Printer Features  
System  
Displays the settings made under the System menu.  
Reference  
p.42 System”  
PCL Menu  
Displays the settings you made under PCL Menu.  
Reference  
p.45 PCL Menu”  
PS Menu  
Displays the settings you made under PS Menu.  
5
Reference  
p.46 PS Menu”  
Host Interface  
Displays the settings you made under the Host Interface menu.  
When DHCP is active on the network, the actual IP address, subnet mask and  
gateway address appear in parentheses on the configuration page.  
Reference  
p.44 Host Interface”  
Interface Information  
Displays the interface information.  
Error Log  
Displays the printer error log.  
40  
Printer Features Parameters  
F Select a menu protect level, and  
Maintenance  
then press [OK].  
G Press [Exit].  
Menu Protect  
This procedure lets you protect  
menu settings from accidental  
change. It makes it impossible to  
change menu settings with normal  
procedures unless you perform the  
required key operations. In a net-  
work environment, only adminis-  
trators can make changes to menu  
settings.  
The User Tools/Counter menu ap-  
pears.  
H Press [Exit].  
Note  
You can also exit the User  
Tools/Counter menu by press-  
ing the {User Tools/Counter} key.  
Level 1  
Canceling Menu Protect  
You can protect Maintenance,  
System, Host Interfaceand  
PCL Menu.  
A Press the {User Tools/Counter} key  
5
on the control panel.  
Level 2  
You can protect Paper Input,  
Maintenance, System,  
Host Interfaceand PCL  
Menu.  
B Press [Printer Features].  
C Press [Maintenance].  
A screen for entering the access  
codes appears.  
Off  
Note  
Default: Off  
D Enter an access code using the  
number keys, and then press [OK].  
You can protect menu settings  
E Press [Menu Protect].  
F Select [Off], and then press [OK].  
G Press [Exit].  
using a Web browser.  
Setting Menu Protect  
The User Tools/Counter menu ap-  
pears.  
A Press the {User Tools/Counter} key  
on the control panel.  
The User Tools/Counter menu ap-  
pears.  
H Press [Exit].  
Note  
B Press [Printer Features].  
You can also exit the User  
Tools/Counter menu by press-  
ing the {User Tools/Counter} key.  
The Printer Features menu ap-  
pears.  
C Press [Maintenance].  
D Press [Menu Protect].  
E Enter an access code using the  
number keys, and then press [OK].  
41  
     
Printer Features  
Memory Overflow  
Select this to have a memory over-  
flow error report printed.  
Temporarily canceling Menu Protect  
When you select protected items in  
Printer Features, a screen for entering  
the access codes appears. When this  
happens, enter the correct access  
codes using the number keys, and  
then press [OK]. Menu Protect is then  
temporarily canceled.  
Not Print  
Error Report  
Note  
Default: Not Print  
Job Separation  
You can enable Job Separation.  
Note  
If you enter the correct access  
codes, Menu Protect remains can-  
celed while the Printer Features  
menu is displayed.  
On  
Off  
Note  
Default: Off  
This menu appears only when  
System  
5
the optional finisher is installed.  
Print Error Report  
Memory Usage  
Select this to have an error report  
printed when a printer or memory  
error occurs.  
You can select the amount of mem-  
ory used in Font Priority or Frame  
Priority, according to paper size or  
resolution.  
On  
Off  
Font Priority  
This setting uses memory for  
registering fonts.  
Note  
Default: Off  
Frame Priority  
This setting uses frame memory  
for high speed printing.  
Auto Continue  
You can select this to enable Auto  
Continue. When it is On, printing  
continues after a system error oc-  
curs.  
Note  
Default: Frame Priority  
Off  
Duplex  
You can select to have print on  
both sides of each page.  
0 minute  
1 minute  
5 minutes  
10 minutes  
15 minutes  
Off  
Short Edge Bind  
Long Edge Bind  
Note  
Default: Off  
Note  
Default: Off  
42  
     
Printer Features Parameters  
Copies  
You can specify the number of  
Sub Paper Size  
You can enable the Auto Substitute  
print sets. This setting is disabled if  
the number of pages to print has  
been specified with the printer  
driver or another command.  
Paper Size (A4LT) feature.  
Auto  
Off  
1 to 999 by 1  
Note  
Default: Off  
Note  
Default: 1  
Page Size  
You can select the default paper  
size.  
Edge Smoothing  
Set this to enable Edge Smoothing.  
11 × 17  
81/2× 14  
81/2× 11  
51/2 × 81/2  
71/4×101/2  
8×13  
81/2×13  
81/4×13  
A3  
On  
Off  
Note  
Default: On  
5
If Toner Saving is set to On,  
Edge Smoothing is ignored  
even if it is set to On.  
Toner Saving  
Set this to enable Toner Saving.  
B4 JIS  
A4  
On  
Off  
B5 JIS  
A5  
Note  
Default: Off  
A6  
Printer Language  
Custom Size  
Normally, the machine should be  
set to Auto. If the printer language  
cannot be detected in Auto, the  
language specified by Default  
Printer Language is selected.  
Note  
Default:  
Metric version: A4  
Inch version: 8/ × 11  
Auto  
PCL  
PS  
Note  
Default: Auto  
PS appears only when the op-  
tional PostScript 3 board is in-  
stalled.  
43  
Printer Features  
Letterhead Setting  
You can rotate original images  
when printing.  
Default Printer Language  
You can set the default printer lan-  
guage if the machine cannot find  
the printer language automatical-  
ly.  
When printing, original images are  
always rotated by 180 degrees.  
Therefore, output might not be as  
expected when printing onto let-  
terhead or preprinted paper re-  
quiring orientation. Using this  
function, you can specify image ro-  
tation.  
PCL  
PS  
Note  
Default: PCL  
PS appears only when the op-  
tional PostScript 3 board is in-  
stalled.  
Off  
Auto Detect  
On (Always)  
Host Interface  
Note  
Default: Off  
5
I/O Buffer  
When set to Off, original images  
You can set the size of the I/O  
Buffer. Normally it is not neces-  
sary to change this setting.  
are rotated by 180 degrees.  
When set to Auto Detect, the  
machine detects a letterhead or  
preprinted paper automatically,  
and does not rotate them.  
128 KB  
256 KB  
512 KB  
When set to On (Always), the  
machine does not rotate.  
Note  
Default: 128 KB  
This function reduces printing  
speed.  
I/O Timeout  
Edge to Edge Print  
You can set how many seconds the  
machine should wait before end-  
ing a print job. If data from another  
port usually arrives in the middle  
of a print job, you should increase  
this timeout period.  
Select this to maximize the printa-  
ble area by minimizing white  
space along the edges, to 0.04 inch-  
es (1 mm).  
Off  
On  
10 seconds  
15 seconds  
20 seconds  
25 seconds  
60 seconds  
Note  
Default: Off  
Note  
Default: 15 seconds  
44  
     
Printer Features Parameters  
Point Size  
You can set the point size you want  
to use for the selected font.  
PCL Menu  
Orientation  
You can set the page orientation.  
4.00 to 999.75 by 0.25  
Note  
Default: 12.00  
Portrait  
Landscape  
This setting is effective only  
with variable-space fonts.  
Note  
Default: Portrait  
Font Pitch  
You can set the number of charac-  
ters per inch for the selected font.  
Form Lines  
You can set the number of lines per  
page.  
0.44 to 99.99 by 0.01  
5 to 128 by 1  
Note  
Default: 10.00  
Note  
5
Default:  
This setting is effective only  
with fixed-space fonts.  
Metric version: 64  
Inch version: 60  
Symbol Set  
You can specify the set of print  
characters for the selected font.  
The available options are as fol-  
lows:  
Roman-8, ISO L1, ISO L2, ISO L5,  
PC-8, PC-8 D/N, PC-850, PC-852,  
PC8-TK, Win L1, Win L2, Win L5,  
Desktop, PS Text, VN Intl, VN US,  
MS Publ, Math-8, PS Math, VN  
Math, Pifont, Legal, ISO 4, ISO 6,  
ISO 11, ISO 15, ISO 17, ISO 21, ISO  
60, ISO 69, Win 3.0  
Font Source  
You can set the storage location of  
the default font.  
Resident  
RAM  
HDD  
Note  
Default: Resident  
RAM and HDD can be selected  
only when fonts have been  
downloaded to the machine.  
Note  
Default: Roman-8  
Font Number  
You can set the ID of the default  
font you want to use.  
Courier Font  
You can select a courier font type.  
0 to 50 by 1  
Regular  
Dark  
Note  
Default: 0  
Note  
Default: Regular  
45  
     
Printer Features  
Extend A4 Width  
PS Menu  
You can extend the printing area  
width (when printing on A4 sheet  
with PCL).  
Data Format  
You can select a data format.  
On  
Binary data  
Off  
TBCP  
Note  
Default: Off  
Limitation  
This setting is not effective  
when operating the machine  
with a parallel, USB, or  
EtherTalk connection.  
When the setting is On, the  
width will be 8/ inches.  
Append CR to LF  
When set to On, a carriage return  
will follow each line feed: CR=CR,  
LF=CRLF, FF=CRFF.  
When operating the machine  
with a parallel or USB connec-  
tion, if binary data is sent from  
the printer driver, the print job  
is canceled.  
Off  
5
On  
When operating the machine  
with an Ethernet connection,  
the print job is canceled under  
the following conditions;  
Note  
Default: Off  
Resolution  
You can set the print resolution in  
dots per inch.  
The printer driver data for-  
mat is TBCP, and the data  
format selected on the dis-  
play panel is Binary Data.  
300 dpi  
600 dpi  
The printer driver data for-  
mat is binary, and the data  
format selected on the dis-  
play panel is TBCP.  
Note  
Default: 600 dpi  
Note  
Default: Binary data  
Resolution  
You can set the print resolution in  
dots per inch.  
300 dpi  
600 dpi  
Note  
Default: 600 dpi  
46  
   
6. Appendix  
Finisher  
You can collate, staple or punch holes in printed paper by installing the optional  
finisher. Make sure you read the following precautions when using the optional  
finisher:  
Reference  
For information about optional finishers, see General Settings Guide.  
To use the staple function, see p.48 Staple.  
To use the punch function, see p.52 Punch.  
Be sure to make settings for options installed on the machine in the printer drivers.  
Reference  
To make settings for options in the printer drivers, see Printer Reference 1.  
Be sure to set the paper size and paper orientation in the printer driver when using  
duplex printing, combine (layout), staple and punch functions.  
Reference  
For Information about duplex printing, booklet, and layout, see the printer  
driver Help.  
To use the staple function, see p.48 Stapleand the printer driver Help.  
To use the punch function, see p.52 Punchand the printer driver Help.  
Note  
Depending on the application, print settings may not be enabled and printed  
output may not be as expected.  
When setting staple or collate in the printer driver, make sure that the Collate check  
box is cleared in the application's [Print] dialog box.  
If Collate is enabled in the application, printing will not be as intended.  
47  
     
Appendix  
Staple  
With the optional finisher installed, sets can be stapled individually when print-  
ing multiple sets.  
Staple Position  
The specified staple position varies depending on paper size, type, quantity and  
feed orientation. The following table shows staple positions:  
2 Tray  
Finisher  
Booklet  
Finisher  
1,000-Sheet  
Finisher  
Staple  
Position  
Print Data  
Direction  
Paper Orientation  
on the Machine  
Top Left Slant  
Top Right Slant  
Top Left  
Vertical  
Top Right  
6
2 at Top  
2 at Left  
2 at Right  
2 at Center  
Top Left Slant  
Top Right Slant  
Top Left  
Horizontal  
Top Right  
2 at Top  
2 at Left  
2 at Right  
2 at Center  
GPSTPL2E  
means that the staple position is not supported.  
48  
       
Staple  
2 Tray  
Finisher  
Booklet  
Finisher  
1,000-Sheet  
Finisher  
Staple  
Position  
Print Data  
Direction  
Paper Orientation  
on the Machine  
Top Left Slant  
Top Right Slant  
Top Left  
Vertical  
or  
Top Right  
*1  
2 at Top  
2 at Left  
2 at Right  
2 at Center  
Top Left Slant  
Top Right Slant  
Top Left  
or  
Horizontal  
*1  
6
Top Right  
2 at Top  
2 at Left  
2 at Right  
2 at Center  
GPSTPL3E  
means that the staple position is not supported.  
Available only PCL printer driver.  
*1  
Reference  
For paper sizes and maximum numbers of sheets available for stapling, see  
Specifications, General Settings Guide.  
For printing methods, see the printer driver Help.  
The staple position will vary when using the PostScript 3 printer driver.  
For more information, see the PostScript 3 printer driver Help.  
49  
Appendix  
Stapling Precautions  
Limitation  
Stapling can be done only with the optional finisher installed.  
Stapling cannot be done when paper is fed from the bypass tray.  
You cannot interrupt the current job with a job for another function requiring  
stapling or collating.  
Note  
When the finisher is installed, and when an output tray that cannot output us-  
ing the staple function has been selected, the paper will be output according  
to System Settings.  
If you cannot make staple settings even with the finisher installed, options  
may not be set correctly in the printer driver. Correct option settings in the  
printer driver. For details, see the printer driver Help.  
When duplex printing is selected, adjust staple positions to the binding orien-  
tation.  
When the finisher is being used for another function's job (for example, a copy  
job), printing will start after that job ends.  
6
When [Top left slant] or [Top right slant] is selected, the machine tries to staple  
at an angle. However, if slanted staple is mechanically impossible, the ma-  
chine staples horizontally or vertically.  
When setting Staple in the printer driver settings, make sure that a collate op-  
tion is not selected in the print settings of the application. If a collate option is  
selected in the application, printing will not be as intended.  
Be sure to set paper size and orientation in the printer driver when stapling.  
Depending on the software you are using, print settings may not be saved  
and the printed result may not be as expected.  
When printing restarts after removing jammed paper, the printing position  
may be different, depending on the location of the jam.  
If the paper jam occurred in the optional finisher, printing will restart from  
the top page of the data currently being printed, or from the page where  
the paper jam occurred.  
If the paper jam occurred in the machine, printing will restart from the  
page where the paper jam occurred.  
Even if the paper jam occurred in the machine, the error will not be cleared  
unless the cover of the finisher is opened and closed.  
50  
 
Staple  
Staple printing will be canceled under the following conditions:  
If the number of staple jobs exceeds maximum. For information about the  
maximum number, see Specifications, General Settings Guide.  
If a paper size that cannot be stapled is selected. For information about pa-  
per sizes that can be stapled, see Specifications, General Settings Guide.  
If a paper type that cannot be stapled is selected.  
The paper types that can be stapled are plain and recycled. Labels, thick  
paper and OHP transparencies cannot be stapled.  
If positions other than those fixed for stapling are specified.  
If there are inconsistencies between the orientation in duplex mode and the  
staple position.  
If paper sizes are mixed when a different paper size is specified during a  
print job.  
When staples have run out.  
When feeding paper from the bypass tray.  
When staples have run out and Auto Continue is set, printing will continue  
without stapling after the message has been displayed.  
When using the optional booklet finisher to select [2 at Center], the print job  
6
will be canceled if the staples run out.  
Paper sizes that can be stapled when using the Mixed Size mode are as fol-  
lows:  
A3 L and A4 K  
B4 L and B5 K  
11" × 17"L and 8 1 /2" × 11"K  
51  
Appendix  
Punch  
With the optional finisher installed, holes can be punched into printed output.  
Punch Position  
The specified punch position varies depending on paper feed and print data ori-  
entation. The following table shows punch positions:  
Punch Position  
Paper Orientation  
on the Machine  
Print Data  
Direction  
4 Holes  
2 Holes  
3 Holes  
Vertical  
Horizontal  
Vertical  
6
Horizontal  
GPSTPL5E  
Note  
Punch positions will vary slightly from page to page as holes are punched  
into each sheet individually.  
Reference  
For information about paper sizes that can be punched, see Specifications,  
General Settings Guide.  
For printing methods, see the printer driver Help.  
The punch position will vary when using the PostScript 3 printer driver. For  
details, see the PostScript 3 printer driver Help.  
52  
       
Punch  
Punching Precautions  
Limitation  
Punching cannot be done when paper is fed from the bypass tray.  
Note  
If you cannot make punch settings even with the finisher installed, options  
may not be set correctly in the printer driver. Correct option settings in the  
printer driver. For details, see the printer driver Help.  
When duplex printing is selected, adjust punch positions according to bind-  
ing orientation.  
Be sure to set the punch position the same as the staple position when using  
it with the staple function.  
Be sure to set paper size and orientation in the printer driver when punching.  
Depending on the software you are using, print settings may not be ena-  
bled and the printed result may not be as expected.  
Punch will be canceled under the following conditions:  
When a paper size that cannot be punched is selected. For information  
about paper sizes that can be punched, see Specifications, General Set-  
tings Guide.  
6
When a paper type that cannot be punched is selected. OHP transparencies  
cannot be punched.  
If positions other than those fixed for punching are specified.  
If there are inconsistencies between the orientation in duplex mode and the  
punch position.  
When feeding paper from the bypass tray.  
When the punch receptacle has become full and Auto Continue is set,  
printing will continue without punching after the message appears.  
53  
 
Appendix  
Collate  
When printing multiple documents such as handouts for meetings, you can sep-  
arate sets into order. This function is known as Collate. Collate stores data  
transmitted from a computer in memory. The following are the three types of  
collate:  
Collate  
Printed output is assembled as sets in sequential order.  
3
3
3
3
2
2
2
2
1
1
1
1
GPSY013E  
Rotating Collate  
Every other print set is rotated by 90 degrees K.  
6
3
3
3
2
2
2
1
1
1
GPSY014E  
Shift Collate  
(The optional finisher is required for this function.)  
The finisher shift tray moves backward or forward when a job or set is output,  
causing the next to shift, so you can separate them.  
3
2
1
GPSY015E  
Limitation  
The optional finisher is required for Shift Collate.  
Rotating Collate is not possible when feeding paper from the bypass tray.  
Shift Collate is not possible when printing on 81/2× 51/2L.  
If jobs containing pages of various sizes are set, Rotating Collate will not  
work.  
Rotating Collate, staple and punch functions cannot be combined.  
54  
   
Collate  
Note  
You can set Collate in the RPCSprinter driver.  
If you cannot make Shift Collate even with the optional finisher installed,  
options may not be set up correctly in the printer driver. Correct the printer  
driver's option settings. For details, see the printer driver Help.  
If Auto Continue occurs on the first set, Collate will be canceled.  
If forced printing occurs on the first set, Collate will be canceled.  
If a document with mixed paper sizes or sizes larger than A4, 81/2 × 11is  
set, it can only be collated, even if Rotating Collate has been selected.  
When Cover/Slip Sheet or Chaptering has been selected, Collate or Shift Col-  
late will occur even if Rotating Collate has been selected.  
When Rotating Collate has been selected, printing speed will be slower than  
with other collate functions.  
When setting Collate in the printer driver settings, make sure that a collate  
option is not selected in the application's print settings. If a collate option is  
selected, printing will not be as intended.  
Reference  
For information about paper sizes and the number of sets you can use Collate,  
Rotating Collate, and Shift Collate with in every option, see Copy Reference.  
6
For printing methods, see the printer driver Help.  
55  
Appendix  
Spool Printing  
Spool Printing allows print jobs transferred from a computer to be temporarily  
stored, and then prints them after they are transferred. This shortens printing  
time as it maximizes printer efficiency.  
Important  
During Spool Printing, the hard disk is accessed and the Data-In indicator  
blinks. Turning off the computer or machine during Spool Printing can dam-  
age the hard disk. Also, if the computer or machine is turned off during Spool  
Printing, spooled jobs will be deleted. Therefore, do not turn the power to the  
computer or machine off during Spool Printing.  
Limitation  
If data is sent to the machine using other protocols besides LPR, IPP or SMB,  
Spool Printing cannot be performed.  
Up to a maximum of 150 jobs at once can be spool printed.  
Note  
Printing the first page with Spool Printing will be slow.  
6
The computer requires less print processing time when large amounts of data  
are spooled.  
Stored spool jobs can be viewed or deleted using a Web browser.  
-Viewing/Deleting spool jobs in a Web browser  
Start the Web browser and enter the machine's IP address in the address bar.  
This displays the top page.  
Example : http://192.168.155.160  
(In this example, the IP address of the machine is 192.168.155.160)  
Click [Administrator Mode], and then click [Spool Printing Job List] to display the  
spool jobs. To delete, check the box next to the name of the file you want to de-  
lete. Enter the password *1 , and then click [Delete]. For more information, see Net-  
work Guide.  
*1  
The default password is password.  
56  
     
Spool Printing  
-Setting Spool Printing  
Spool Printing can be set using telnet or a Web browser.  
Using a Web browser  
Click [Configuration], and then click [General]. Set [Spool Printing] to [Enable].  
See Network Guide or Help for more information.  
Using telnet  
Type in spoolsw spool onto set Spool Printing.  
See Network Guide for more information about telnet.  
6
57  
Appendix  
Covers  
Using this function, you can insert cover and back sheets fed from a different  
tray to that of the main paper, and print on them.  
Reference  
For printing methods, see the printer driver Help.  
Limitation  
To use this function, Collate must be set. Rotating Collate cannot be set.  
Note  
The cover sheets should be the same size and orientation as the body of the  
paper.  
If Auto Tray Select is set as the paper feed tray for the body paper, the paper  
will be delivered from a tray containing paper in the K orientation. There-  
fore, if the cover paper is set to L orientation, the orientation of cover and  
body will be different.  
Cover sheet  
Prints the first page of the document on the sheet for the cover page.  
6
Print on one side  
Prints on one side of the cover sheet only, even when duplex printing is se-  
lected.  
4
4
GCPY016E  
Print on both sides  
Prints on both sides of the cover sheet when duplex printing is selected.  
3
1
4
3
4
2
2
1
GCPY030E  
58  
   
Covers  
Blank  
4
4
GCPY017E  
Front/Back covers  
Prints the first and last page of the document as the cover and back cover pag-  
es.  
Print on one side  
Prints on one side of the cover sheets only, even when duplex printing is  
selected.  
6
6
5
5
4
4
3
3
2
2
1
1
GCPY018E  
6
Print on both sides  
Prints on both sides of the cover sheets when duplex printing is selected.  
5
3
1
6
6
4
5
4
2
3
2
1
GCPY031E  
Blank  
6
6
5
5
4
4
3
3
2
2
1
1
GCPY023E  
59  
Appendix  
Slip Sheets  
Inserting a slip sheet between each page  
Print  
GPAY019E  
Blank  
6
GPAY020E  
Inserting a slip sheet between OHP transparencies  
Print  
2
2
2
1
1
1
GCPY021E  
Blank  
2
2
1
1
GCPY022E  
60  
   
Slip Sheets  
Note  
Collate cannot be set when using slip sheets.  
Slip sheets cannot be inserted while duplex printing.  
The slip sheet should be the same size and orientation as the main paper.  
The same paper feed tray cannot be set for the main paper and slip sheets.  
6
61  
Appendix  
Chaptering  
A specified page is printed on the same side as the first page, like a book. Also,  
you can insert slip sheets before specified pages, and select whether or not to  
print onto slip sheets.  
Limitation  
This function is available with the PCL and RPCSprinter driver.  
Reference  
For printing methods, see the printer driver Help.  
Note  
Up to 20 pages can be specified as chapter front pages using the printer driv-  
er.  
No slip sheets  
9
7
7
6
6
4
4
8
3
1
1
5
2
GCPY024E  
Note  
This function is only valid with duplex printing.  
This function can be used together with combine (layout) printing.  
Inserting slip sheets  
Print  
Prints on slip sheets. When duplex printing is selected, both sides of the  
slip sheets are printed onto.  
8
GCPY026E  
62  
   
Chaptering  
Print on front side only  
Prints on the front side of slip sheets even if duplex printing is selected.  
9
8
7
10  
5
4
3
6
1
2
GCPY032E  
Blank  
6
GCPY027E  
Note  
The slip sheet should be the same size and orientation as the main paper.  
If Auto Tray Select is set as the paper feed tray for the main paper, paper  
will be delivered from a tray containing paper in the K orientation. There-  
fore, if the cover paper is set to the L orientation, the orientation of the  
cover and body paper will be different.  
The same paper feed tray cannot be set for the body of the document and  
the slip sheet.  
63  
Appendix  
User Defined Pages  
Using this function, you can specify the page numbers for each input tray.  
Reference  
For printing methods, see the printer driver Help.  
Limitation  
This function is available with the PCL printer driver only.  
If [Document Server] is selected under [Job Type], User Defined Page cannot be  
used.  
If [User Defined Pages] is selected under [Paper], [Layout:] and [Duplex:] cannot  
be selected.  
6
GCPY500E  
64  
 
System Settings (Parallel Connection)  
System Settings (Parallel Connection)  
Interface Settings/Parallel Interface  
Input Prime  
Specifies whether the prime signal  
is active or inactive when an input  
prime signal is sent. Normally, you  
do not need to change this setting.  
Parallel Timing  
Specifies the timing for the parallel  
interface. Normally, you do not  
need to change this setting.  
Effective  
ACK inside  
ACK outside  
STB down  
Invalid  
Note  
Default: Invalid  
Note  
Bidirectional Communication  
Specifies, for instance, how a print-  
er connected to the parallel inter-  
face responds to a status request. If  
you experience problems using an-  
other manufacturers printer, set  
this to OFF.  
Default: ACK outside  
Parallel Communication Speed  
Specifies the communication  
speed of the parallel interface. If  
the speed is too high, data may not  
be transferred smoothly. If this  
happens, change the setting to  
Standard.  
6
Limitation  
If set to OFF, asynchronous  
High speed  
communication will not work.  
Standard  
ON  
Note  
OFF  
Default: High speed  
Note  
Default: ON  
Selection Signal Status  
Specifies the signal level of the par-  
allel interface.  
Signal Control  
Specifies how to handle any errors  
that occur when printing from a  
computer or sending faxes. Nor-  
mally, you do not need to change  
this setting.  
High  
Low  
Note  
Default: High  
Job acceptance priority  
Printer priority  
Facsimile priority  
Note  
Default: Job acceptance priority  
65  
 
Appendix  
Specifications  
This section contains the machine's electrical and hardware specifications, in-  
cluding information about its options.  
Component  
Specifications  
Resolution  
PCL 6 : 600 dpi  
PCL 5e: 300 dpi, 600 dpi  
RPCS: 200 dpi, 300 dpi, 600 dpi  
PostScript 3 : 300 dpi, 600 dpi  
Printing speed  
35 ppm/45 ppm  
(A4K, 8/" × 11"K plain paper)  
Note  
Printing speeds depend on the machine. Check which type of  
machine you have. See General Settings Guide.  
Interface  
Standard:  
IEEE 1284 parallel interface  
Note  
6
Use a standard 36-pin printer cable not longer than 3 meters  
(10 feet).  
Ethernet interface (100BASE-TX/10BASE-T)  
Option:  
IEEE 1394 interface  
IEEE 802.11b wireless LAN interface  
USB 2.0 interface  
Bluetoothinterface  
Network protocol  
Printer language  
TCP/IP, IPX/SPX, NetBEUI *1 , AppleTalk  
Standard: PCL 6, PCL 5e, RPCS™  
Option: PostScript 3  
Fonts  
PCL 6/5e :  
Afga Monotype Font Manager 35 Intellifonts, 10 TrueType fonts,  
and 1 Bitmap font Font Manager available.  
PostScript 3 :  
136 fonts (Type 2:24, Type 14:112)  
Memory  
192 MB  
Hard disk  
Storage capacity : 20 GB  
66  
                   
Specifications  
Component  
Specifications  
Operating systems sup-  
ported by this machine  
Windows 95/98/Me  
Windows 2000  
Windows XP  
Windows NT 4.0  
Mac OS 8.6 to 9.2  
Mac OS X  
Network cable  
100BASE-TX/10BASE-T shielded twisted-pair (STP, Catego-  
ry/Type5) cable.  
*1  
To use NetBEUI, use the SmartNetMonitor port.  
Options  
Limitation  
Only one optional interface board can be installed in the machine at a time.  
Therefore, the optional IEEE 1394 interface board, the optional 802.11b inter-  
face kit (wireless LAN board) and the optional USB 2.0 interface board cannot  
be installed concurrently.  
6
IEEE 1394 Interface Board type 4510  
Transmission spec.:  
IEEE 1394  
Interface:  
IEEE std 1394-1995 compliant  
IEEE std 1394a-2000 compliant  
Device class:  
SCSI print (Windows 2000, Windows XP)  
IP over 1394 (Windows Me, Windows XP)  
Protocol:  
SBP-2 (SCSI print)  
TCP/IP (IP over 1394)  
Interface connector:  
IEEE 1394 (6 pin × 2)  
Required cable:  
1394 interface cable (6 pin x 4 pin, 6 pin x 6 pin)  
Important  
You cannot plug devices together to create loops.  
Do not use cable that is more than 4.5 meters in length.  
67  
           
Appendix  
Data transfer speed:  
Maximum 400 Mbps  
Connectable number of devices on a bus:  
Maximum 63  
Allowed cable hops on a bus:  
Maximum 16  
Power supply:  
Non external power supply  
Cable Power repeated (IEEE 1394a-2000 compliant)  
IEEE 802.11b Interface Kit Type B  
Transmission spec.:  
Based on IEEE 802.11b (wireless LAN)  
Protocol:  
TCP/IP, NetBEUI, IPX/SPX, AppleTalk  
Note  
6
SmartNetMonitor and Web browser are supported.  
Data transfer speed:  
Auto select from below speed  
1Mbps, 2Mbps, 5.5Mbps, 11Mbps  
Frequency range:  
Inch version:  
2400-2497 MHz (1-11 channels)  
Metric version:  
2400-2497 MHz (1-13 channels)  
Transmittable distance:  
1Mbps 400 m *1  
2Mbps 270 m *1  
5.5Mbps 200 m *1  
11Mbps 140 m *1  
*1  
These figures are a guideline for outdoor use. In general, the transmittable dis-  
tance indoors is 10-100 m, depending on environment.  
Transmission mode:  
802.11 ad hoc, ad hoc, and infrastructure mode  
68  
   
Specifications  
USB2.0 Interface Board Type A  
Transmission spec:  
Based on USB 2.0  
Data transfer speed:  
High Speed: 480 Mbps  
Full Speed: 12 Mbps  
Supported operating system:  
Windows 98 SE/Me, Windows 2000/XP, Mac OS 9.x, Mac OS X Classic  
Note  
This USB 2.0 interface board is compatible with devices that support USB  
1.1.  
For Windows 98 SE/Me, be sure to install USB Printing Support included  
on the CD-ROM that comes with this machine. When USB 2.0 is used un-  
der Windows 98 SE/Me, only a speed equal to that of USB 1.1 is possible.  
Macintosh supports only the standard USB 1.1 port.  
6
PostScript 3 Unit Type 2045  
Reference  
PostScript 3 Unit Type 2045 Operating Instructions Supplement  
BlueTooth Unit Type 2045  
This Bluetooth interface unit dose not support BIP.  
Reference  
See the manual that comes with optional Bluetooth interface unit.  
69  
   
INDEX  
C
Canceling a job  
Macintosh  
canceling a job, 11  
setting up, printer driver, 9  
Maintenance, 41  
Memory, 66  
Macintosh, 11  
Windows, 10  
Chaptering, 62  
Collate, 54  
Configuration page, 38  
Control panel  
locked print, 15  
Network Cable, 67  
Network protocol, 66  
printer features, adjusting, 35  
sample print, 15  
Covers, 58  
O
D
Operating system, 67  
Options, 67  
Data In indicator, 30, 32, 33  
Display panel  
P
error messages, 23  
Document Server, 13  
Paper Input, 38  
PCL menu, 45  
PostScript 3 Unit Type 2045, 69  
E
Printer driver  
Error messages, 23  
Printer properties, Windows 2000/XP, 6  
Printer properties, Windows 95/98/Me, 5  
Printer properties, Windows NT 4.0, 7  
setting up, Macintosh, 9  
Printer features  
F
Finisher, 47  
Fonts, 66  
adjusting, 37  
menu, 35  
H
parameters, 38  
Hard disk, 66  
Host Interface, 44  
Printer Language, 66  
Printing speed, 66  
Punch, 52  
I
R
IEEE 1394 Interface Board type 4510, 67  
IEEE 802.11b Interface Kit Type B, 68  
Interface, 66  
Resolution, 66  
L
Sample print, 15  
deleting, 17  
Slip Sheets, 60  
Specifications, 66  
Spool printing, 56  
Staple, 48  
List/Test Print, 38  
Locked print, 18  
deleting, 19  
System, 42  
70  
 
T
Troubleshooting, 23  
error messages, 23  
machine does not print, 28  
other printing problems, 31  
status messages, 23  
U
USB2.0 Interface Board Type A, 69  
W
Windows  
canceling a job, 10  
Windows 2000/XP  
printer properties, printer driver, 6  
Windows 95/98/Me  
printer properties, printer driver, 5  
Windows NT 4.0  
printer properties, printer driver, 7  
71  
72  
GB  
GB  
B654-8620  
Copyright © 2003  
GB GB B654-8620  

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