MODEL
UX-CD600
COMMUNICATION CENTER
1. Installation
2. Using the Cordless Handset
3. Using the Answering System
4. Sending Faxes
5. Receiving Faxes
6. Making Copies
7. Special Functions
8. Printing Lists
9. Maintenance
Place
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10. Troubleshooting
C
2002 Sharp Electronics Corporation
Design and specifications are subject to change without notice.
Introduction
In addition to the cordless handset that
comes with the communication center,
you can purchase up to seven
accessory cordless handsets. The
cordless handsets can be used for
intercom communication, and each
cordless handset has its own personal
box in the answering system.
Welcome, and thank
you for choosing a
SHARP UX-CD600
Communication Center
and cordless handset!
Fax machine and general specifications.
Imaging film
Initial starter roll (included with machine):
32 ft. (10 m) (approx. 30 letter-size pages)
Replacement roll (not included):
UX-5CR 164 ft. (50 m) (one roll yields
approx. 150 letter-size pages)
Paper tray capacity
Letter: Approx. 50 sheets (20-lb. copier paper
at room temperature; maximum stack height
should not be higher than the line on the tray)
Legal: 5 sheets
Recommended paper weight: 20-lb. Copy Bond
Recording system
Effective printing width
Memory size*
Thermal transfer recording
8.3" (210 mm) max.
448 KB (approx. 24 average pages with no
voice messages recorded, or 20 minutes of
voice messages (including OGMs) with no
faxes in memory)
Modem speed
14,400 bps with auto fallback to lower speeds.
Approx. 6 seconds (only when ECM is on)
MR, MH, MMR
Transmission time*
Compression scheme
Compatibility
ITU-T (CCITT) G3 mode
*Based on Sharp Standard Chart at standard resolution, excluding time for protocol signals
(i.e., ITU-T phase C time only).
1
Automatic dialing
Common book: 99 numbers
Private book: 50 numbers (each cordless
handset has 1 private book)
Applicable telephone line
Public switched telephone network
Number of connectable lines Two
Telephone function
Reception modes
Yes (cannot be used if power fails)
AUTO ATTENDANT / TEL / TAD
Automatic document feeder 10 pages max. (letter/A4, 20 lb paper)
Input document size
Automatic feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 11" (140 to 279 mm)
Manual feeding:
Width: 5.8 to 8.5" (148 to 216 mm)
Length: 5.5 to 23.6" (140 to 600 mm)
Effective scanning width
Resolution
8.3" (210 mm) max.
Horizontal: 203 pels/inch (8 pels/mm)
Vertical:
Standard: 98 lines/inch (3.85 lines/mm)
Fine /Halftone: 196 lines/inch (7.7 lines/mm)
Super fine: 391 lines/inch (15.4 lines/mm)
Halftone (grayscale)
Contrast control
Copy function
64 levels
Automatic/Dark selectable
Single / Multi (99 copies/page)
16-digit LCD display, 2 lines, 2 colors
120 V AC, 60 Hz
Display
Power requirements
Power consumption
Standby: 4.0 W
Maximum: 100 W
Operating temperature
Humidity
41 - 95°F (5 - 35°C)
25 - 85% RH
2
Dimensions (without
attachments)
Width: 13.9" (353 mm)
Depth: 7.6" (193 mm)
Height: 6.9" (174 mm)
Weight (without
attachments)
Approx. 6.2 lbs. (2.8 kg)
Cordless handset specifications
Frequency
2.4 GHz (2.405 to 2.475 GHz)
Dimensions
Width: 1.8" (46 mm)
Depth: 1.7" (42 mm)
Height: 7.1" (180 mm) (not including antenna)
Weight
Battery
Approx. 0.3 lbs. (115 g) (without battery)
3.6 V Ni-MH battery; capacity: 850 mAh
Power consumption
Initial charging
Battery life
Battery life in standby
mode
Approx. 1.3 W (in standby mode)
Approx. 12 hours for initial charge
Approx. 8 hours (480 minutes) (at room temp.)
Approx. 36 hours with one full charge (at room
temperature)
Battery life (both normal and in standby mode)
may vary depending on usage, range from
base machine, and environmental conditions
such as temperature.
Accessory cordless handset UX-K02 (up to 7 handsets can be added)
As a part of our policy of continuous improvement, SHARP reserves the right to make design
and specification changes for product improvement without prior notice. The performance
specification figures indicated are nominal values of production units. There may be some
deviations from these values in individual units.
3
Important safety information
Do not disassemble this machine or attempt any procedures not described in this manual.
Refer all servicing to qualified service personnel.
Do not install or use the machine near water, or when you are wet. For example, do not use the
machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a
swimming pool. Take care not to spill any liquids on the machine.
Unplug the machine from the power outlet and telephone jack and consult a qualified service
representative if any of the following situations occur:
- Liquid has been spilled into the machine or the machine has been
exposed to rain or water.
- The machine produces odors, smoke, or unusual noises.
- The power cord is frayed or damaged.
- The machine has been dropped or the housing damaged.
Do not allow anything to rest on the power cord, and do not install the machine where people
may walk on the power cord.
This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong) outlet.
Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.
Never insert objects of any kind into slots or openings on the machine. This could create a risk
of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the
machine and consult a qualified service representative.
Do not place this machine on an unstable cart, stand or table. The machine could be seriously
damaged if it falls.
Never install telephone wiring during a lightning storm.
Never install telephone jacks in wet locations unless the jack is specifically designed for wet
locations.
Never touch bare telephone wires or terminals unless the telephone line has been
disconnected at the network interface.
Use caution when installing or modifying telephone lines.
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be
a remote risk of electric shock from lightning.
Do not use a telephone to report a gas leak in the vicinity of the leak.
The power outlet must be installed near the equipment and must be easily accessible.
Battery
Use only the battery specified in this manual. Use only the provided charger to charge the
battery.
Do not open or mutilate the battery pack. Corrosive fluid may leak out and cause injury or
burns to the eyes and skin. The fluid may be toxic if swallowed. In case of contact with eyes,
flush with clean water (do not rub), and seek medical attention immediately.
4
Do not store or carry the battery with other metal objects such as keys or pins. These may
short the battery and cause it to overheat.
Do not allow the battery to become wet.
Do not dispose of the battery in a fire or heat the battery. The battery may explode.
Health care facilities and equipment
Radio frequency energy emitted from the cordless handset equipment may cause medical
equipment to malfunction. Verify that any personal medical equipment you are using is
adequately shielded from external radio frequency energy before using the cordless handset
equipment. Do not use the cordless handset equipment in health care facilities where such
use is prohibited.
5
Table of Contents
A Look at the Operation Panel
8
1. Installation
14
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Setting Up. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Loading the Imaging Film . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 30
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Line Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Volume Adjustment - Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Volume Adjustment - Cordless Handset. . . . . . . . . . . . . . . . . . . . . . 40
2. Using the Cordless Handset
42
Making a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Receiving a Phone Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Receiving a Fax Using the Cordless Handset . . . . . . . . . . . . . . . . . 44
Using Auto Attendant Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Storing and Using Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . 48
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Using the Intercom Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Transferring Calls and Making Conference Calls. . . . . . . . . . . . . . . 56
Making Phone Calls at the Machine. . . . . . . . . . . . . . . . . . . . . . . . . 59
3. Using the Answering System
61
Recording an Outgoing Message. . . . . . . . . . . . . . . . . . . . . . . . . . . 62
Setting a Passcode for a Personal Box . . . . . . . . . . . . . . . . . . . . . . 63
Operating the Answering System. . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Optional Answering System Settings . . . . . . . . . . . . . . . . . . . . . . . . 70
Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
4. Sending Faxes
82
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
6
Table of Contents
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 84
Sending a Fax by Normal Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 88
Sending a Fax From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
5. Receiving Faxes
98
Receiving Faxes Automatically. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Receiving Faxes Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Optional Reception Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . 104
6. Making Copies
105
7. Special Functions
107
Caller ID and Call Waiting ID (Requires Subscription to Service). . 107
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . 114
8. Printing Lists
115
9. Maintenance
119
Replacing the Cordless Handset Battery . . . . . . . . . . . . . . . . . . . . 122
10. Troubleshooting
124
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
Ordering Parts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140
Quick Reference Guide
Guía de referencia rápida
Index
143
145
147
7
A Look at the Operation Panel
Fax machine
1
2
3
4
5
6
7
8
9
10
11
RESOLUTION/
SPEAKER
STOP
RECEPTION MODE
FLASH
Line1 Line2
TEL
REC/
MEMO
PLAY/
HOLD
COPY/HELP/POLL
START/MEMORY
INTERCOM/
CONFERENCE
Z
A
FUNCTION
REDIAL
SPEED
REPEAT
SKIP
DELETE
15
16
17
12 13
14
18 19 20 21
SPEAKER key
1
Press this key to talk with the other party through the speakerphone during a
call (speak toward “MIC” on the operation panel; page 59). This key can also
be used to listen to the line and fax tones through the speaker when faxing a
document (page 86).
RESOLUTION / RECEPTION MODE key
2
When a document is in the feeder, press this key to adjust the resolution for
faxing or copying (page 84). At any other time, press this key to select the
reception mode (the icon of the currently selected reception mode will appear
in the display; page 34).
FLASH key
3
This key is used for Call Waiting and other special services that require
subscription from your phone company. Your phone company will provide you
with details on how to use the key.
REC/MEMO key
4
5
Press this key to record an outgoing message, phone conversation, or memo
(pages 45, 62, 67 and 68).
PLAY/HOLD key
Press this key to play recorded messages (page 66). During a phone
conversation, press this key to put the other party on hold (page 59).
8
Display
6
7
This displays messages and prompts to help you operate the machine.
MIC
The microphone is located here. Speak toward MIC when using the
speakerphone or when recording an outgoing message or memo.
UP and DOWN arrow keys
Enlarge/reduce setting: When making a copy of a document, press these
keys to select an enlarge/reduce setting (page 105).
8
Volume setting: When a document is not in the feeder, press these keys to
change the handset volume when the handset is lifted, the speaker volume
when the SPEAKER key has been pressed, or the ringer volume at any other
time (page 39).
FUNCTION key settings: Press these keys after pressing the FUNCTION
key to scroll through the FUNCTION MODE settings.
Line 1 key
9
Press this key to select line 1 when making a call from the machine or sending
a fax (pages 59 and 86).
Line 2 key
10
Press this key to select line 2 when making a call from the machine or sending
a fax (if you have connected a second line to the machine) (pages 59 and 86).
Panel release
Press this release to open the operation panel.
11
STOP key
12
13
Press this key to cancel an operation before it is completed.
COPY/HELP/POLL key
When a document is in the feeder, press this key to make a copy of a
document (page 105). When a document is not in the feeder, press this key to
print out the Help List, a quick reference guide to the operation of your fax
machine. This key is also used after dialling to poll (request fax transmission
from) another machine (page 114).
14 START/MEMORY key
Press this key after dialing to begin fax transmission (page 86). Press this key
before dialing to send a fax through memory (page 95). The key can also be
pressed in the date and time display to show the percentage of memory
currently used.
9
INTERCOM/CONFERENCE key
15
16
Press this key to page or locate a cordless handset (page 55). During a phone
call, press the key to transfer the call to a cordless handset or begin a
conference call (page 57).
Left and right arrow keys
Auto-dial numbers: When sending a fax or making a phone call, press these
keys to scroll through your auto-dial numbers (page 91), the “REVIEW
CALLS” list (only available if you have Caller ID) (page 111), and the last
number dialed (redial; page 93).
FUNCTION key settings: Press the right arrow key after scrolling with the up
and down arrow keys to select a FUNCTION key setting.
FUNCTION key
17
Press this key followed by the arrow keys to select special functions and
settings.
REPEAT key
18
19
Press this key while listening to a message to play it again (page 66).
SKIP key
Press this key while listening to a message to skip to the next message (page
66).
DELETE key
20
21
Press this key to erase recorded messages (page 67).
Number keys
Use these keys to dial numbers, and enter numbers and letters when storing
auto-dial numbers.
Machine display
Line1 Line2
TEL
This appears
when the
This appears
when the
reception mode
is set to TAD
(the answering
system is turned
on).
This appears
when the
This appears
This appears
when the
reception
mode is set
to Auto
when the
reception
mode is set
to TEL.
machine is
using line 2.
machine is
using line 1.
Attendant.
Note: The Line 1 or Line 2 icon
does not appear when a cordless
handset is using Line 1 or Line 2.
10
Cordless handset
1
2
12
13
3
4
14
FUNCTION
/PAUSE
UP
REMOTE
/FLASH
22
5
6
7
8
9
REVIEW
SEARCH
START
DOWN
TALK
OFF
15
16
ABC
DEF
1
2
3
23
GHI
JKL
MNO
4
5
6
RECEPTION
PQRS
TUV
WXYZ
7
8
9
17
18
19
PLAY
PLAY NEW
STOP
0
REPEAT
SKIP
DELETE
HOLD
REDIAL
INTER
COM
10
11
CONFERENCE
ERASE
20
21
Antenna
Display
1
2
This displays messages and prompts to help you use the cordless handset.
UP and DOWN arrow keys
3
Receiver volume: When talking on the cordless handset, press these keys to
adjust the receiver volume (page 41). This also adjusts the volume when
using a headset (purchased separately) connected to the cordless handset.
Ringer volume: When not talking on the cordless handset, press these keys
to adjust the cordless handset ringer volume (page 41).
Scroll through numbers: Press these keys to scroll when searching for an
auto-dial number (page 50) or reviewing received calls (only available when
you have Caller ID; page 112).
11
FUNCTION/PAUSE key
4
This key is used during the procedures for storing and editing auto dial
numbers (pages 48 and 51). When entering a number for automatic dialing,
press this key to insert a pause between digits.
TALK key
5
6
Press this key to make or answer a call (pages 42).
REVIEW (left) arrow key
Press the REVIEW arrow key and then the UP or DOWN arrow key to scroll
through your 30 most recent calls (only available if you have Caller ID) (page
112).
Number keys
7
8
Use these keys to dial numbers, and enter numbers and letters when storing
auto-dial numbers.
PLAY NEW key
REMOTE
/FLASH
Press this key after pressing
to listen to new messages recorded in the
personal box of the cordless handset (page 68).
PLAY key
9
REMOTE
/FLASH
Press this key after pressing
to listen to all messages recorded in the
personal box of the cordless handset (page 68).
REPEAT key
10
Press this key while listening to a message to play it again (page 68).
INTERCOM/CONFERENCE key
Press this key to page the machine or another cordless handset (page 53), or
to transfer a call or begin a conference call (page 56).
11
START key
12
13
Press this key to start fax reception from the cordless handset (page 44), or to
complete entries when storing, editing, or deleting auto-dial numbers.
REMOTE/FLASH key
Press this key to change the reception mode on the machine (page 58), or to
listen to messages recorded in the general box or the cordless handset’s
personal box (page 68). The key is also used to access special services from
your phone company that require subscription (contact your phone company
for details).
12
OFF key
Press this key to end a call.
14
15
SEARCH (right) arrow key
Use this key to search for an auto dial number (page 50). This key can also be
used to move the cursor right when entering or editing an auto-dial number or
name.
RECEPTION key
16
REMOTE
/FLASH
Press this key after pressing
machine (page 58).
to change the reception mode on the
STOP key
17
18
Press this key to stop playback of messages (page 69).
DELETE
Press this key while listening to a message to delete it (page 68). To delete all
your messages, press this key after playback ends (while the display shows
START
REMOTE MODE), followed by
(page 69).
HOLD/ERASE key
19
Hold: Press this key during a call to put the other party on hold (page 44).
Erase: Press this key to delete a phone number when searching through your
recently received calls (only when you have Caller ID) (page 112), or when
searching through your auto-dial numbers (page 51). Press the key to delete
a digit or character when storing or editing an auto-dial number.
SKIP key
20
21
Press this key while listening to your messages to skip to the next message
(page 68).
REDIAL key
Press this key to redial the last number dialed using the cordless handset
(page 52).
Headset jack
22
23
This jack lets you connect a headset (purchased separately) to the cordless
handset.
Battery cover
Remove this cover to install or replace the handset battery.
13
1. Installation
Unpacking Checklist
Before setting up,
make sure you
have all of the
If any are missing,
contact your
dealer or retailer.
following items.
Paper tray
Handset
Paper tray
extension
Operation
Gears (2)
manual
Handset
cord
Two-line
telephone cord
Imaging film
(initial starter roll)
Cordless
handset
Battery
cover
Battery
pack
AC adapter
Cordless
handset charger
14
Setting Up
Setting Up
Selecting a location for the machine
To maximize the talking range of the cordless handset, we recommend
installing the machine in a high and central location away from obstructions
such as walls.
High and central
location with no
obstructions
Keep the machine away from other
electrical appliances such as TVs,
microwave ovens, computers, other
cordless phones, and notebook
computers and access points that
communicate on a wireless LAN.
Do not place the
machine near
heaters or air
conditioners.
Do not place the
machine in direct
sunlight.
Keep dust away from Keep the area
the machine.
around the
machine clear.
15
Setting Up
Connecting the machine’s handset
Connect the machine’s handset as shown and place it on the handset rest.
♦ The ends of the handset cord are identical, so they will go into either jack.
Make sure the handset
cord goes into the jack
marked with a handset
symbol on the side of
the machine!
Use the handset to make ordinary phone calls,
or to transmit and receive faxes manually.
Connecting the power cord
Plug the power cord into a 120 V, 60 Hz, grounded AC (3-prong) outlet.
Caution!
Do not plug the power cord into any other kind of outlet. This will damage the
machine and is not covered under the warranty.
The machine does not
have a power on/off
switch, so the power is
turned on and off by
simply plugging in or
unplugging the power
cord.
16
Setting Up
Connecting the phone lines
If you have two phone lines, both lines can be connected to the machine. The
phone lines can be used simultaneously. For example, you can make a phone
call using the machine’s handset on line 1 while sending a fax on line 2, or
make simultaneous phone calls using one cordless handset on line 1 and
another cordless handset on line 2.
♦ Line 1 is primarily for phone calls. Line 2 is primarily for fax.
If you are connecting two lines:
Two-line jack: If you have a two-line phone jack (RJ-14C), insert one end of
the provided telephone line cord into the two-line jack and the other end into
the jack on the machine marked LINE 1/2.
LINE 2
LINE 1/2
Single-line jacks: If you have two single-line jacks (RJ-11C), connect one
end of the provided line cord to the LINE 1/2 jack on the machine and the
other end to the single-line jack that you wish to use as line 1 (line 1 is
primarily for phone calls). Connect one end of an additional line cord (not
included) to the LINE 2 jack on the machine and the other end to the single-
line jack that you wish to use as line 2 (line 2 is primarily for fax).
LINE 2
LINE 2
LINE 1/2
LINE 1/2
17
Setting Up
If you are connecting only one line:
Insert one end of the provided telephone line cord into your phone jack and
the other end into the jack on the machine marked LINE 1/2.
♦ Do not connect the line cord to the LINE 2 jack!
♦ Be sure to disable line 2 as explained on page 37.
LINE 2
LINE 1/2
About the Dial Mode:
The machine is initially set for touch-tone dialing. If you are on a pulse dial
(rotary) line, you will need to change the dial mode setting as explained on
page 35.
Note: If your area experiences a high incidence of lightning or power surges,
we recommend that you install surge protectors for the power and telephone
lines. Surge protectors can be purchased at most telephone specialty stores.
18
Setting Up
Attach the paper tray and paper tray extension
Attach the paper tray.
Attach the paper tray extension.
Click!
Insert
horizontally
and rotate up
Note: The paper tray extension has a top side
and a bottom side. If the tabs do not go into
the holes, turn the support over.
About condensation
If the machine is moved from a cold to a warm place, it is possible that
condensation may form on the scanning glass, preventing proper scanning of
documents for transmission. To remove the condensation, turn on the power and
wait approximately two hours before using the machine.
19
Setting Up
Raising the base antenna
Raise the base antenna to ensure clear communication with the cordless
handset.
If you hear noise when
using the cordless
handset or the machine’s
handset, change the
angle of the antenna until
the noise is minimized.
Connecting the cordless handset charger
1 Connect the AC adapter to the cordless
handset charger.
Fit the cord into
the holders.
2 Plug the AC adapter into a standard
120 V AC outlet.
Important: Never cover the charger and AC adapter with a blanket, cloth, or
other material. Excessive heating may result and cause fire.
20
Setting Up
Installing the battery and charging the cordless handset
1 Connect the battery connector ➊, and then place the battery pack in the
cordless handset.
• Place the wires as shown.
Black
Red
Red
Black
2 Place the battery cover on the cordless
handset, making sure it snaps firmly
into place.
• Make sure the wires are not caught or
pinched by the cover.
3 Place the cordless handset in the
charger with the dial pad facing
forward.
• Important! The dial pad must face
forward, or the battery will not charge.
• The battery charges automatically while
the cordless handset is in the charger.
While charging, the display shows
CHARGING. When charging is
completed, the display shows IN
CHARGER.
Charge the battery
at least 12 hours
the first time!
• The cordless handset and charger may
feel warm while charging. This is
normal.
The battery cannot be overcharged. When not using the cordless handset,
keep it in the charger to ensure that it is always charged.
21
Setting Up
When the battery needs charging, LOW BATTERY will appear in the display
and you will hear beeps during a phone conversation. If you need to continue
the conversation, transfer the call to the machine or another cordless handset
(see page 56). Place the cordless handset in the charger and let it charge.
Note: If the battery is extremely low, nothing may appear in the display during
the first several minutes that the cordless handset is in the charger. The
battery will begin to charge normally after several minutes.
To ensure that the battery
charges properly, wipe the
charger contacts once a
month with a cotton swab.
Important:
Place the cordless handset away from the machine. If placed too close to the
machine, the cordless handset may not ring correctly and phone calls may be
cut off.
Talking range
The talking range of the cordless handset may decrease depending on
transmission conditions. If you hear noise or interference while talking on the
cordless handset, move closer to the machine.
♦ When outside the talking range, HANDSET? will appear in the display. If
you move out of the talking range while talking on the cordless handset,
your call will be disconnected. Move closer to the machine and then press
to restore communication with the machine (“HANDSET?” will be
TALK
cleared and the normal standby display will appear).
Aluminum sash Metal Reinforced concrete
Large metal objects,
metal structures, and
thick walls reduce the
talking range.
22
Setting Up
Entering a name for the cordless handset
You can enter a name for the cordless handset in the machine.
♦ The machine will transmit the name that you enter to your cordless
handset. The name will appear in the cordless handset’s display.
Machine display:
FUNCTION
1 Press
once and
twice on
ENTRY MODE
HS NAME SET
the machine.
2 Press
3 Press
once and
once.
HS NAME SET
1=SET, 2=CLEAR
once.
SELECT HS NO.
ENTER (1 - 8)
4 Press
to select SET.
(To clear a name, press
.)
ENTER HS NAME
HS1 SELECTED
5 Press
. (“1” is the handset number
of the cordless handset that came with
the machine.)
6 Enter the name by pressing number keys for each letter as shown in the
chart below. Up to 10 characters can be entered.
(If you are clearing a name, skip this step and go directly to Step 7.)
Example: BILL = 22 444 555
555
G =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
SPACE =
A =
B =
C =
D =
H =
I
=
X =
Y =
Z =
J =
K =
L =
E =
F =
M =
♦ To enter two letters in succession that require the same key, press
after entering the first letter.
23
Setting Up
SPEAKER
♦ To clear a mistake, press
.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
♦ To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (
Display:
START/MEMORY
STOP
7 Press
8 Press
to store the name.
OWN NUMBER SET
The handset number
HANDSET1
BILL
and name appear in
the standby display of
the cordless handset
to exit.
♦ In the event that you need to change the name, clear it (press “2” in Step 4
on the previous page and then follow Steps 5, 7, and 8), and then repeat
the name entry procedure to enter the new name.
♦ If you purchase an additional cordless handset and enter it’s name after
registering it in the machine, the name is also transmitted to all other
cordless handsets that you have for the machine. For this reason, make
sure that all cordless handsets are within the talking range of the machine,
their batteries are sufficiently charged, and that none are in use before
entering the name of the new cordless handset. To check whether the
name of the new cordless handset was successfully transmitted to the
INTER
other cordless handsets, press
followed by or
on each of the other cordless handsets
COM
until the number of the new cordless handset
appears in the display. The name will appear next to the number if it was
transmitted successfully. If the name does not appear, repeat the name
entry procedure.
24
Setting Up
Connecting a headset
You can connect a headset (purchased separately) to the headset jack.
Remove the cap and insert the connector as shown.
Accessory cordless handsets
Please purchase
accessory UX-K02
handsets at your
dealer or retailer.
You can use up to 7
additional UX-K02
cordless handsets
with the UX-CD600.
For information on setting up an accessory cordless handset for use with the
UX-CD600, see the manual that accompanies the accessory handset.
25
Loading the Imaging Film
Loading the Imaging Film
The fax machine uses a roll of imaging film to create printed text and images.
The print head in the machine applies heat to the imaging film to transfer ink
to the paper. Follow the steps below to load or replace the film.
When replacing the film,
The initial starter roll of
use a roll of Sharp UX-
5CR imaging film. One
roll can print about 150
letter-size pages.
imaging film included with
the UX-CD600 can print
about 30 letter-size pages.
Use only Sharp Genuine
Supplies with this logo:
1 Remove the paper from the paper tray
and open the operation panel (press
➊).
2
If you are loading the imaging film for
the first time, go to Step 4.
1
2 Remove the used film and
empty spool.
3 Remove the two green gears from the
spools.
DO NOT DISCARD THE TWO GREEN
GEARS!
26
Loading the Imaging Film
4 Remove the new roll of imaging film
from its packaging.
• Cut the band that holds the rolls
together.
5 Insert the green gears.
1 slot
Make sure the
gears fit into the
slots in the ends
of the rolls.
2 slots
Fit ends of rolls
onto hubs
6 Insert the film into the print
compartment.
Thick roll
to rear
7 Rotate the front gear as shown until
the film is taut.
8 Close the operation panel (press down
on both sides to make sure it clicks
into place).
27
Loading Printing Paper
Loading Printing Paper
You can load letter or legal size paper in the paper tray. Recommended paper
weight is 20-lb. Copy Bond. The maximum number of sheets is as follows:
Letter size: Approx. 50 sheets (20-Ib. copier paper at room temperature;
maximum stack height should not be higher than the line on the
tray)
Legal size: 5 sheets
1 Fan the paper, and then tap the edge
against a flat surface to even the stack.
Make sure the stack edges are even.
2 Insert the stack of paper into the tray, PRINT SIDE DOWN.
• If paper remains in the tray, take it out and combine it into a single stack
with the new paper.
• Be sure to load the paper so that printing takes place on the print side of
the paper. Printing on the reverse side may result in poor print quality.
• GENTLY LOAD PAPER INTO THE PAPER TRAY.
• DO NOT FORCE IT DOWN INTO THE FEED SLOT.
The stack
should not
be higher
than this line
Note: Do not use paper that has already been printed on, or paper that is curled.
Note: If at any time the display shows the
message at right, check the printing paper. If the
tray is empty, add paper. If there is paper in the
tray, take it out and then reinsert it. When you are
ADD PAPER &
PRESS START KEY
START/MEMORY
finished, press
.
28
Loading Printing Paper
Setting the paper size
The machine has been set at the factory to scale received faxes to letter size
paper. If you loaded legal paper, you must change the paper size setting to
LEGAL.
Display:
OPTION SETTING
FUNCTION
1 Press
2 Press
3 Press
once and
once.
PAPER SIZE SET
once and
4 times.
PAPER SIZE SET
1=LETTER,2=LEGAL
once.
The display briefly shows
your selection, then:
4 Select the paper size:
LETTER: LEGAL:
COPY CUT-OFF
STOP
5 Press
to return to the date and time display.
Print contrast setting
The machine has been set at the factory to print at normal contrast. If desired,
you can change the print contrast setting to LIGHT.
OPTION SETTING
PRINT CONTRAST
Display:
FUNCTION
1 Press
2 Press
3 Press
once and
once.
once and
5 times.
PRINT CONTRAST
1:NORMAL
once.
The display briefly shows
your selection, then:
4 Select the print contrast:
NORMAL: LIGHT:
PAPER SIZE SET
STOP
5 Press
to return to the date and time display.
29
Entering Your Name and Fax Number
Entering Your Name and Fax Number
Before you can begin sending
Once you enter this
faxes, you must enter your
information, it will
name and fax (telephone)
automatically appear at
number. You also need to set
the top of each fax page
the date and time.
you send.
Important!
FCC regulations require that your name, telephone/fax number, and the date and
time appear on each fax message you send. Enter your name and fax number
here and set the date and time as explained in the following section to have the fax
machine include this information automatically at the top of your fax messages.
STOP
Note: Only one fax number
can be entered. If you have
connected two lines to the
machine, it is recommended
that you enter the number of
line 2, as line 2 is normally
used as a fax line.
FUNCTION
START/MEMORY
Display:
FUNCTION
1 Press
once and
twice on
ENTRY MODE
the machine.
OWN NUMBER SET
ENTER FAX #
2 Press
3 Press
once.
once.
30
Entering Your Name and Fax Number
4 Enter your fax number by pressing the number keys (max. 20 digits).
• To insert a space between digits, press
.
SPEAKER
• To clear a mistake, press
.
START/MEMORY
5 Press
to enter the fax number in memory.
6 Enter your name by pressing number keys for each letter as shown in
the chart below. Up to 24 characters can be entered.
Example: SHARP = 7777 44 2 777
7
G =
H =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
SPACE =
A =
B =
C =
D =
I =
J =
K =
L =
X =
Y =
Z =
E =
F =
M =
♦ To enter two letters in succession that require the same key, press
after entering the first letter.
SPEAKER
♦ To clear a mistake, press
.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears. To enter one of the following symbols, press
or
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { |
} ) (
Display:
START/MEMORY
7 Press
.
DATE&TIME SET
STOP
8 Press
to return to the date and time display.
31
Setting the Date and Time
Setting the Date and Time
The date and time appear
in the display and are
printed at the top of every
page you fax. Set the date
and time as shown below.
STOP
FUNCTION
START/MEMORY
Display:
ENTRY MODE
FUNCTION
1 Press
2 Press
3 Press
once and
twice.
DATE&TIME SET
once and
once.
The currently set date
appears (example):
DATE&TIME SET
DATE 08-15-2004
once.
4 Enter a two-digit number for the month (“01” for January, “02” for
February, “12” for December, etc.).
DATE&TIME SET
DATE 01-15-2004
Example: January
• To correct a mistake, press
to move the cursor back to the mistake and
then enter the correct number.
5 Enter a two-digit number for the day (“01” to “31”).
DATE&TIME SET
DATE 01-05-2004
th
Example: the 5
32
Setting the Date and Time
The currently set time
appears (example):
6 Enter the year (four digits).
Example: 2004
DATE&TIME SET
TIME 12:19 PM
7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit
number for the minute (“00” to “59”).
DATE&TIME SET
TIME 09:25 PM
Example: 9:25
8 Press
to select A.M. or
to select P.M.
HS NAME SET
START/MEMORY
9 Press
to start the clock.
STOP
10 Press
to return to the date and time display.
Daylight Saving Time
If desired, you can set the clock to move forward and backward automatically
at the beginning and end of Daylight Saving Time. Follow these steps:
Display:
FUNCTION
OPTION SETTING
1 Press
2 Press
3 Press
once and
once.
DAY LIGHT SAVE
once and
7 times.
DAY LIGHT SAVE
1=YES, 2=NO
once.
RECEIVE RATIO
4 Press
5 Press
to select YES, or
to select NO.
STOP
to return to the date and time display.
33
Setting the Reception Mode
Setting the Reception Mode
The machine has three modes for receiving calls and faxes:
AUTO ATTENDANT (
) mode:
Select this mode when you wish to route callers to specific cordless handsets.
The machine will automatically answer all incoming calls without ringing and
your recorded greeting will play. After listening to the instructions in your
greeting, the caller will press the number of the desired person and only the
cordless handset of that person will ring. The caller can also press their Start
key to send a fax. For more information on this mode, see page 44.
TEL mode:
Select this mode when you want to receive phone calls and faxes without
routing callers. The machine and all cordless handsets will ring normally when
a call comes in. All calls, including faxes, that are received on line 1 must
be answered on the machine’s handset or on one of the cordless
handsets. For calls received on line 2, you can set a certain number of rings
after which the machine will answer automatically and receive faxes. For more
information on this mode, see page 100.
TAD (
)mode:
Select this mode when you go out and want the answering system to answer
all calls. Voice messages will be recorded, and faxes will be received
automatically (“TAD” stands for “Telephone Answering Device”.) For more
information on this mode, see page 61.
Setting the reception mode
Make sure a document is not loaded in the document feeder, and then
RESOLUTION/
RECEPTION MODE
press
until the icon of the desired mode appears in the display.
RESOLUTION/
RECEPTION MODE
JAN-02 10:30
TEL
RESOLUTION/
JAN-02 10:30
RECEPTION MODE
JAN-02 10:30
Note: TAD mode cannot be selected unless a general outgoing message has
been recorded as explained on page 62.
34
Line Settings
Line Settings
Setting the dial mode
The machine is set for tone dialing. If you are on a pulse dial line, you must set
the machine for pulse dialing. Press the panel keys as explained below.
♦ If you have connected two lines, the dial mode must be set separately for
line1 and line 2.
Display:
FUNCTION
1 Press
2 Press
once and
once.
OPTION SETTING
once.
DIAL MODE (L1)
3 To set the dial mode for line 1, press
twice. To set the dial mode for line
or
DIAL MODE (L2)
2, press
3 times.
Example:
DIAL MODE (L1)
DIAL MODE (LINE1)
1=TONE, 2=PULSE
4 Press
once.
5 Select the dial mode:
TONE: PULSE:
6 The display briefly shows your selection and then the next option
STOP
setting. Press
to exit the option settings.
Entering tone signals during a call on a pulse dial line
If you are on a pulse dial line and need to enter tone signals during a call,
press
. After this, pressing the number keys will send tone signals. When
you hang up, the machine will return to pulse dialing.
35
Line Settings
Specifying how the line is selected (dialing line setting)
If you have connected two lines to the machine, use this setting to specify how
the line is selected when you make a phone call or send a fax by manual
dialing. The settings are MANUAL and AUTO. When MANUAL is selected,
you must manually select the line each time you make a phone call. When
AUTO is selected, the machine will automatically select an open line.
The machine is initially set to MANUAL. If you wish to change the setting to
AUTO, follow the steps below.
Note: The dialing line setting does not apply to faxes sent by automatic dialing
(see page 88). When you send a fax by automatic dialing, the machine will
normally use line 2. The machine will only use line 1 if line 2 is busy.
Display:
FUNCTION
1 Press
once and
once on
OPTION SETTING
the machine.
DIALING LINE
2 Press
3 Press
once and
twice.
DIALING LINE
1=AUTO, 2=MANUAL
once.
The display briefly shows
your selection, then:
4 Press
to select AUTO (the
LINE 2 INVALID
machine will automatically select the
line), or
to select MANUAL (you
must select the line each time you
dial).
STOP
5 Press
to return to the date and time display.
36
Line Settings
Disabling line 2 (line 2 invalid setting)
If you have only connected one line to the machine, follow the steps below to
disable line 2. This will make it impossible to select line 2 when making a call
or sending a fax, thereby preventing accidental selection of the line.
Display:
FUNCTION
1 Press
once and
once on
OPTION SETTING
the machine.
LINE 2 INVALID
2 Press
3 Press
once and
once.
LINE 2 INVALID
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
to select YES (disable line
to select NO (enable
NUMBER OF RING
2), or press
line 2).
STOP
5 Press
to return to the date and time display.
37
Line Settings
Voice mail message alert (requires subscription to service)
If you subscribe to a voice mail service from your phone company and your
service includes a visual alert feature that tells you when you have new
messages, you can have “VOICE MAIL” appear in the display of both the
machine and the cordless handset when you have new messages (“VOICE
MAIL 2” will appear when you have new messages on line 2).
To enable this feature, follow the steps below. Note that the feature must be
enabled separately for each line that has voice mail service.
Display:
FUNCTION
1 Press
2 Press
once and
once.
OPTION SETTING
once.
VOICE MAIL (L1)
3 To enable the voice mail message
indicator for line 1, press
9 times.
or
To enable the voice mail message
VOICE MAIL (L2)
indicator for line 2, press
8 times.
Example:
VOICE MAIL (L1)
VOICE MAIL (L1)
1=YES, 2=NO
4 Press
once.
5 Press
to select YES (enable the message indicator), or press
to select NO (disable the message indicator).
6 The display briefly shows your selection and then the next option
STOP
setting. Press
to exit the option settings.
38
Volume Adjustment - Machine
Volume Adjustment - Machine
SPEAKER
You can adjust the volume
of the speaker, handset,
and ringer using the up
and down arrow keys.
Speaker
1 While using the speaker to make a phone call or send a fax, press
or to adjust the volume.
SPEAKER
(To use the speaker to make a phone call, press
, press
or
to select the line if “WHICH LINE?’ appears in the display, and then
press the number keys to dial.)
Machine handset
1 When talking through the handset,
press or to select the desired
volume level.
RECEIVER: HIGH
Display:
RECEIVER: MIDDLE
RECEIVER: LOW
• Note: The volume reverts to MIDDLE
each time you replace the handset.
39
Volume Adjustment - Cordless Handset
Machine ringer
RINGER: HIGH
Display:
1 Press
or
to select the desired
has not been
volume level.
SPEAKER
(Make sure
RINGER: MIDDLE
RINGER: LOW
pressed, the handset is not lifted, and a
document is not loaded in the feeder.)
• The ringer rings once at the selected
level, and then the date and time
reappear in the display.
RINGER: OFF OK ?
2 If you selected “RINGER: OFF OK ?” to turn off the ringer, press
START/MEMORY
.
• Note that even when the ringer is turned off, the machine will ring when
paged by a cordless handset.
Volume Adjustment - Cordless Handset
You can adjust the volume
of the ringer and handset,
receiver using the up and
down arrow keys.
40
Volume Adjustment - Cordless Handset
Cordless handset receiver volume
Cordless handset display:
RECEIVER: HIGH
1 When talking on the cordless handset,
press or to select the desired
volume level.
• Note: The volume reverts to MIDDLE
RECEIVER: MIDDLE
RECEIVER: LOW
each time you hang up (press
).
OFF
Cordless handset ringer
Cordless handset display:
RINGER: HIGH
1 When you are not talking on the
cordless handset, press
or
to
select the desired ringer volume level.
• The ringer will ring once at the selected
level.
RINGER: MIDDLE
RINGER: LOW
• If you selected “RINGER: OFF OK ?” to
START
turn off the ringer, press
. Note that
even when the ringer is turned off, the
cordless handset will ring when paged
by the machine or another cordless
handset.
RINGER: OFF OK ?
OK: PRESS START
41
2. Using the Cordless Handset
Making a Phone Call
OFF
TALK
1 Pick up the cordless handset and press
.
TALK
Cordless handset display:
2 If the display at right appears, press
WHICH LINE?
PRESS 1 OR 2
ABC
to select line 1 or
to select
2
1
line 2.
The above display will appear
if the dialing line setting is set
to MANUAL (page 36) and the
line 2 invalid setting is set to
NO (page 37).
(If the display at right does not appear,
go directly to Step 3.)
3 When you hear the dial tone, dial the number.
4 When you are ready to end the call, press
.
OFF
• You can also end the call by simply placing the cordless handset in the
charger.
If the display shows LINE BUSY, the
selected line is busy. Select the other
line or wait until the busy line is free. If
the display shows BUSY, the system
is busy. Wait until the system is free.
42
Receiving a Phone Call
You can also dial by entering
the phone number first and
then pressing
.
TALK
♦ Check the number in the display before pressing
. If there is a
TALK
HOLD
mistake, press
to clear the mistake and then enter the correct digits.
ERASE
♦ If “WHICH LINE?” appears in the display while entering the number, press
ABC
to select line 1 or
to select line 2 and then continue entering
2
1
the number.
Note: If a pause is needed between any of the digits to access an outside
FUNCTION
/PAUSE
line or a special service, press
. The pause will appear as a hyphen (-).
Receiving a Phone Call
1 When the cordless handset rings, pick it up and press any key (except
) to answer. Talk to the other party.
OFF
• If the cordless handset is in the charger, simply pick it up to answer (you do
not need to press a key).
2 When you are ready to end the call, press
.
OFF
• You can also end the call by simply placing the cordless handset in the
charger.
Note: If BUSY appears in the display when a call comes in, it will not be
possible to take the call. First stop using part of the system (for example, stop
an intercom conversation or stop accessing the machine from a cordless
handset) so that BUSY no longer appears, and then answer.
43
Receiving a Fax Using the Cordless Handset
If calls come in on both lines simultaneously
If calls come in on both lines simultaneously, the display will alternately show
<<< RINGING >>> to indicate that there is a call on line 1, and
<<<RINGING 2>>> to indicate that there is a call on line 2.
<<<RINGING 2>>>
<<< RINGING >>>
To take the call on line 1, press any key (other than
“<<< RINGING >>>” appears. To take the call on line 2, press any key (other
than ) while “<<<RINGING 2>>>” appears.
) while
OFF
OFF
Putting a Call on Hold
HOLD
To put the other party on hold during a call, press
. The cordless handset
will beep while the call is on hold. When you are ready to resume the call,
HOLD
press
once again. Note that placing the cordless handset in the charger
will not break the connection while a call is on hold, and thus phone charges
may continue to apply.
Receiving a Fax Using the Cordless Handset
If you hear a fax tone after answering a call on the cordless handset, or if the
START
other party speaks to you and then wants to send a fax, press
signals the machine to begin fax reception.
. This
Using Auto Attendant Mode
Press to begin
START
fax reception
44
Using Auto Attendant Mode
Auto Attendant mode is used to route callers to specific handsets. The
machine will automatically answer all incoming calls without ringing and your
recorded greeting will play. After listening to the instructions in your greeting,
the caller will press the number of the desired person and only the cordless
handset of that person will ring. The caller can also press their Start key to
send a fax.
Note: Auto Attendant mode can only respond to one call at a time. If calls are
received on both lines at the same time, Auto Attendant mode will only answer
the call that comes in first.
Recording a greeting for Auto Attendant mode
Follow the steps below to record a greeting for Auto Attendant mode on the
machine. The following is an example:
“Hello. You've reached ______ . Press 1 for Susan, 2 for Bob, 3 for George, 4
for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To page all phones,
press your ‘star’ key. To send a fax, please press your facsimile Start key now.
To repeat this message, press 9. Thank you for calling.”
♦ The number that is pressed for a person is the number of that person’s
cordless handset (the number that is assigned to the cordless handset
when it is registered). The machine’s handset is 0, and the cordless
handset that came with the machine is 1. The caller can page all phones by
pressing the star (*) key, and can repeat the greeting by pressing 9.
♦ If nobody answers after a device is paged, or if Auto Attendant mode is
used without recording a greeting, the answering system will answer (TAD
mode; see Chapter 3). However, if an outgoing message has not been
recorded for TAD mode, the caller will be disconnected.
Display:
REC/
1 Press
once and
once on
MEMO
FEB-20 10:30
AUTO ATTENDANT
the machine.
FEB-20 10:30
START: RECORD
2 Press
once.
45
Using Auto Attendant Mode
START/MEMORY
3 Press
and speak facing “MIC” on the operation panel to
record the message.
• The greeting can be up to 60 seconds long. While recording, the display will
show the time left to record.
STOP
4 When finished, press
.
Selecting Auto Attendant mode
To select Auto Attendant mode,
RESOLUTION/
RECEPTION MODE
press
until
appears in the display.
JAN-02 10:30
RESOLUTION/
RECEPTION MODE
Note: When a call comes in on an open line, Auto Attendant mode will not
operate in the situations below. Instead, all cordless handsets (and the
machine if not being used for a phone call or fax) will ring normally.
♦ The machine’s handset or speakerphone is in use, or a fax is being sent or
received.
♦ An intercom call is taking place, or a cordless handset is accessing the
machine to listen to messages or use the common auto-dial book.
♦ A copy is being made or a list is being printed.
46
Using Auto Attendant Mode
Setting the ring duration
In Auto Attendant mode, after the caller listens to your greeting and presses a
key to call a particular person, the cordless handset of that person (or the
machine handset) will make a special ringing sound (called pseudo ringing)
for 15 seconds.
If the call is not answered during this time, the answering system will activate
and the OGM (greeting) recorded for the personal box corresponding to the
cordless handset will play (if an OGM for the personal box has not been
recorded, the general OGM will play). This allows the caller to leave a
message. (See Chapter 3.)
If desired, you can change the amount of time the cordless handset will ring
before the answering system activates. Selections for the duration are 15
seconds (this is the initial setting), 30 seconds, 60 seconds, and 120 seconds.
Use the operation panel of the machine to change the setting.
Machine display:
FUNCTION
1 Press
once and
once on
OPTION SETTING
the machine.
PSEUDO RING
2 Press
3 Press
once and
4 times.
PSEUDO RING
1=15 SECONDS
once.
4 Press a number from 1 to 4 to select the desired pseudo ring time.
: 15 seconds
: 30 seconds
: 60 seconds
: 120 seconds
The display briefly shows
your selection, then:
FAX SIGNAL RX
STOP
5 Press
to return to the date and time display.
47
Storing and Using Auto-Dial Numbers
Storing and Using Auto-Dial Numbers
You can store your most frequently dialed numbers for automatic dialing.
Numbers can be stored in the Common book or the Private book.
♦ Up to 99 numbers can be stored in the Common book. These numbers are
shared with the machine and other cordless handsets, and can be stored
using a cordless handset as explained below, or the machine as explained
on page 88.
♦ Up to 50 numbers can be stored in the Private book. Each cordless
handset has its own Private book, and the numbers are stored using the
cordless handset as explained below.
Cordless handset display:
1 Press
.
SEARCH
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
2 Press
or
to select the Common book,
to select the Private book.
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
FUNCTION
/PAUSE
ENTER TEL #
_
3 Press
.
4 Enter the number by pressing the number keys.
(Note: A space cannot be entered.)
HOLD
• To clear a mistake, press
.
ERASE
• If a pause is required between any of the digits to access a special service
FUNCTION
/PAUSE
or an outside line, press
. The pause appears as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
48
Storing and Using Auto-Dial Numbers
START
5 Press
.
6 Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 7.)
Example: SHARP = 7777 44 2 777
7
G =
H =
MNO
MNO
MNO
MNO
N =
O =
P =
Q =
R =
S =
T =
TUV
TUV
TUV
TUV
GHI
U =
6
6
6
6
SPACE = 1
8
8
8
4
4
4
5
5
5
TUV
ABC
A =
B =
C =
D =
V = 8
8
2
2
2
3
MNO
GHI
GHI
GHI
6
4
4
ABC
ABC
DEF
ABC
ABC
WXYZ
WXYZ
W =
9
2
2
PQRS
I =
J =
K =
L =
7
GHI
JKL
JKL
JKL
GHI
4
5
ABC
WXYZ
WXYZ
WXYZ
PQRS
PQRS
X =
9
9
9
9
2
3
7
7
PQRS
PQRS
PQRS
JKL
JKL
WXYZ
WXYZ
WXYZ
7
7
7
Y = 9
5
5
9
JKL
DEF
DEF
DEF
DEF
PQRS
PQRS
PQRS
PQRS
WXYZ
WXYZ
Z =
9
E = 3
F = 3
3
3
7
7
7
7
9
9
DEF
MNO
TUV
M =
6
8
♦ To enter two letters in succession that require the same key, press
after entering the first letter.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
HOLD
♦ To clear a mistake, press
.
ERASE
♦ To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (
SELECT SEARCH
▲: COMMON
▼: PRIVATE
START
7 Press
.
8 Return to Step 2 to store another number, or press
to exit.
OFF
49
Storing and Using Auto-Dial Numbers
Dialing an auto-dial number
Cordless handset display:
1 Press
once.
SEARCH
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
2 Press
or
to select the Common book,
to select the Private book.
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
3 Press
display.
or
until the number you wish to dial appears in the
4 Press
.
TALK
• If “WHICH LINE?” appears in the display, press
to select line 1 or
1
ABC
to select line 2.
2
• The number is automatically dialed.
Editing an auto-dial number
If you need to make changes to a previously stored auto-dial number, follow
these steps:
Cordless handset display:
1 Press
once.
SEARCH
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
2 Press
or
to select the Common book,
to select the Private book.
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
3 Press
display.
or
until the number you wish to edit appears in the
50
Storing and Using Auto-Dial Numbers
FUNCTION
/PAUSE
4 Press
.
5 Press the number keys to enter the new number.
HOLD
• To clear a mistake, press
. If a pause is required between any of the
ERASE
FUNCTION
/PAUSE
digits to access a special service or an outside line, press
.
• If you do not wish to change the number, go directly to Step 6.
START
6 Press
.
7 Press the number keys to enter the new name (see Step 6 on page 49).
• If you do not wish to change the name, go directly to Step 8.
SELECT SEARCH
START
8 Press
.
▲: COMMON
▼: PRIVATE
9 Press
to exit.
OFF
Clearing an auto-dial number
If you need to clear an auto-dial number, follow these steps:
Cordless handset display:
1 Press
once.
SEARCH
SELECT SEARCH
▲: COMMON
▼: PRIVATE
Example: Common book selected
2 Press
or
to select the Common book,
to select the Private book.
COMMON DIAL
▲▼: SEARCH
FUNCTION: ENTRY
51
Redial
3 Press
or
until the number you wish to clear appears in the
display.
ERASE?
HOLD
PRESS START KEY
4 Press
5 Press
.
ERASE
START
SELECT SEARCH
▲: COMMON
▼: PRIVATE
.
6 Press
to exit.
OFF
Redial
You can automatically redial the last number dialed on the cordless handset.
Note: The machine and cordless handsets each retain their own separate
redial numbers.
REDIAL
1 Press
.
• Check the display to make sure the number that appears is the number you
wish to dial. (If the wrong number appears, press
to clear it.)
OFF
2 Press
.
TALK
• If “WHICH LINE?” appears in the display, press
to select line 1 or
1
ABC
to select line 2.
2
• The number is automatically dialed.
52
Using the Intercom Feature
Using the Intercom Feature
You can use the
machine and cordless
handsets as an
intercom system.
♦ When using the Intercom feature, you will not hear your voice through the
handset receiver when you speak.
♦ It may not be possible to page another cordless handset or the machine
when other cordless handsets or the machine are already in use.
♦ When two cordless handsets are used for Intercom conversation, the
cordless handsets must be within the talking range of the machine and the
machine must be powered on.
Note: If a call comes in on line 2 while a cordless handset is paging the
machine, neither the machine nor the cordless handsets will ring.
Paging the machine from a cordless handset
Cordless handset
INTER
display example:
1 Press
on the cordless handset.
COM
INTERCOM:▲▼
2: BILL
3: SUE
The numbers and names of the other cordless
handsets appear (even the numbers of cordless
handsets that are not registered)
Cordless handset display:
2 Press 0 on the cordless handset to
INTERCOM
0: BASE STATION
select the machine.
Machine display:
3 The machine rings.
INTERCOM
1: BOB
Number and name
of calling handset
4 The other person picks up the machine handset to answer.
5 Talk with the other person. When you are ready to end the conversation,
press
.
OFF
53
Using the Intercom Feature
Paging a cordless handset from another cordless handset
Cordless handset
display example:
INTER
1 Press
on the cordless handset.
COM
INTERCOM:▲▼
2: BILL
3: SUE
The numbers and names of the other cordless
handsets appear (even the numbers of cordless
handsets that are not registered)
INTERCOM
2: BILL
2 Enter the number of the cordless
handset that you wish to page.
ABC
Example:
2
Display of paged handset:
3 The selected cordless handset rings.
INTERCOM
1: BOB
Number and name
of calling handset
4 The other person presses any key (except
handset to answer.
) on the cordless
OFF
5 Talk with the other person. When you are ready to end the conversation,
press
.
OFF
Note: If the other person breaks the connection or the machine is powered
off during an intercom conversation, you will hear a busy tone from the
cordless handset. Press
to stop the busy tone.
OFF
54
Using the Intercom Feature
Paging a cordless handset from the machine
(cordless handset locator)
You can use this procedure to page a cordless handset, or locate a handset in
the event that you misplace it.
1 Pick up the machine handset.
• If you wish to use the speakerphone, skip this step (the speaker will
activate automatically in Step 2 below).
Machine display:
INTERCOM/
CONFERENCE
2 Press
on the machine, and
INTERCOM
3: SUE
enter the number of the cordless
handset that you wish to page.
Example:
Display of selected
cordless handset:
3 The selected cordless handset rings.
INTERCOM
0: BASE STATION
• This allows you to locate the cordless
handset if you have misplaced it.
4 The other person presses any key (except
handset to answer.
) on the cordless
OFF
5 Talk with the other person (if you use the speakerphone, speak toward
“MIC” on the operation panel). When you are ready to end the
SPEAKER
conversation, replace the handset or press
as appropriate.
If a call comes in while the Intercom feature is being used
If an outside call comes in while you are using the Intercom feature, the
person who wishes to take the call should first stop the Intercom call (press
on the cordless handset or replace the machine handset), and then
OFF
answer the outside call (press any key except
or pick up the machine handset).
on the cordless handset
OFF
55
Transferring Calls and Making Conference Calls
Transferring Calls and Making Conference
Calls
You can transfer a call to the machine or to a cordless handset.
You can make a 3-person conference call with one outside person and two
people using cordless handsets (or the machine handset).
♦ To make a conference call, first call the outside person (or have the outside
person call you), then transfer the call to the third person, and then press
the INTERCOM/CONFERENCE key (see the appropriate transfer
procedure below depending on whether you are using a cordless handset
or the machine handset).
Transferring a call from a cordless handset to the machine
or to another cordless handset (conference call)
Cordless handset
display example:
INTER
1 During the call, press
cordless handset.
on the
COM
TRANSFER:▲▼
2: BILL
3: SUE
The numbers and names
of the other cordless
handsets appear
2 To transfer the call to the machine, press 0
.
To transfer the call to a cordless handset, enter the number of the
handset.
3 The selected cordless handset (or the machine) rings.
4 The other person answers on the cordless handset or machine. Tell the
other person that you are transferring the call, or that you are starting a
conference call.
• If nobody answers, press
to return to the initial caller.
TALK
5 If you are transferring the call, press
If you are making a conference call, press
to hang up.
OFF
INTER
and begin the call.
COM
56
Transferring Calls and Making Conference Calls
Transferring a call from the machine to a cordless handset
(conference call)
Machine display:
INTERCOM/
CONFERENCE
CALL TRANSFER
1: JOHN
1 During the call, press
machine.
on the
The numbers and names of the
cordless handsets alternately appear
2 Enter the number of the cordless handset to which you wish to transfer
the call.
Example:
.
3
The selected cordless handset rings.
4 The other person answers on the cordless handset. Tell the other
person that you are transferring the call, or that you are starting a
conference call.
INTERCOM/
CONFERENCE
• If nobody answers, press
to return to the initial caller.
5 If you are transferring the call, replace the handset.
INTERCOM/
CONFERENCE
If you are making a conference call, press
and begin the call.
57
Transferring Calls and Making Conference Calls
Changing the reception mode on the machine
Note: If a call comes in on line 2 while a cordless handset is being used to
change the reception mode, neither the machine nor the cordless handsets
will ring.
Cordless handset display:
REMOTE
/FLASH
1 Press
.
REMOTE MODE
Example: TEL mode
JKL
5
2 Press
until the desired reception
RECEPTION
TEL
RECEPTION
mode appears in the display.
REMOTE
/FLASH
3 Press
or
to exit REMOTE MODE.
OFF
Locking the cordless handset
You can lock the cordless handset to prevent accidental operation. Hold down
START
on the cordless handset until “LOCK” appears in the display next to the
cordless handset name. When this is done, pressing the keys on the cordless
START
handset will have no effect. To unlock the cordless handset, hold down
again until “LOCK” no longer appears.
♦ If a call comes in while the cordless handset is locked, the cordless handset
START
will ring normally. Hold down
until the cordless handset unlocks and
then speak with the other party. (It is not necessary to press another key to
answer after unlocking the cordless handset.)
58
Making Phone Calls at the Machine
Making Phone Calls at the Machine
You can make and receive calls using the machine’s handset or the
speakerphone.
♦ If calls come in on both lines simultaneously and you answer with the
machine’s handset, the call that came in first will be answered.
Making a phone call
SPEAKER
1 Pick up the handset or press
.
2 If the display at right appears, press
WHICH LINE?
PRESS 1 OR 2
to select line 1 or
to select
line 2.
The above display will appear
if the dialing line setting is set
to MANUAL (page 36) and the
line 2 invalid setting is set to
NO (page 37).
(If the display at right does not appear,
go directly to Step 3.)
3 Wait until you hear the dial tone and then dial the number.
SPEAKER
• If you pressed
, speak toward “MIC” on the operation panel to talk
with the other party.
4 When you are ready to end the call, replace the handset. If you used the
SPEAKER
speakerphone, press
to hang up.
Putting a call on hold
PLAY/
HOLD
To put the other party on hold during a phone conversation, press
.
When this is done, they cannot hear you. You can put the handset back in the
cradle without breaking the connection. When you are ready to speak with the
other party again, pick up the handset. If you did not put the handset back in
PLAY/
the cradle, press
again to resume conversation.
HOLD
59
Making Phone Calls at the Machine
Using an auto-dial number
If the number that you wish to dial has been stored in the Common book in the
machine (see page 88), you can dial it automatically.
1 Press
(or
) until the name of the other party appears in the
display (if no name was stored, the number will appear).
SPEAKER
2 Lift the handset or press
.
• If “WHICH LINE?” appears in the display, press
to select line 1 or
to select line 2.
• The number is automatically dialed.
Redial
You can automatically redial the last number dialed on the machine.
Note: The machine and the cordless handsets each retain their own separate
redial numbers.
1 Press
once. <REDIAL> appears in the display, followed by the last
number dialed. Make sure the number that appears is the number you
wish to dial.
SPEAKER
2 Lift the handset or press
.
• If “WHICH LINE?” appears in the display, press
to select line 1 or
to select line 2.
• The number is automatically dialed.
60
3. Using the Answering System
The answering system allows you to receive both voice messages and faxes
while you are out.
To use the answering system,
The answering system
you must record a greeting for
has one general box
the general box, and a
greeting for each personal box
you wish to use.
and eight personal
boxes for callers to
leave messages.
General
Message
Press
2
1
8
Personal
Message
Personal Box
General
Box
1
2
8
Each cordless handset can be used to listen to the
messages in its corresponding personal box (the
personal box with the same number as the cordless
handset).
(A personal box can still be used even if you do not
have the corresponding accessory cordless handset.)
61
Recording an Outgoing Message
Recording an Outgoing Message
The outgoing message (OGM) is the greeting that the system plays after
answering a call to inform callers that they can leave a message or send a fax.
Follow the steps below to record an outgoing message for the general box,
and an outgoing message for each personal box that you wish to use.
Example of general outgoing message:
“Hello. You've reached ______ . No one is available to take your call right now.
If you would like to leave a message, please speak after the beep. If you
would like to leave a personal message, press 1 for Susan, 2 for Bob, 3 for
George, 4 for Ann, 5 for Ed, 6 for Mary, 7 for Betty, or 8 for Jim now. To send a
fax, please press your facsimile Start key now. Thank you for calling.”
Example of personal outgoing message:
“This is Susan’s personal box. Please leave a message after the beep.”
Display:
REC/
1 Press
2 Press
.
MEMO
FEB-20 10:30
MEMO RECORDING
until the message that you
FEB-20 10:30
MEMO RECORDING
wish to record appears in the display
(“OGM (GENERAL)” for the general
box, “OGM (BOX 1)” for personal box 1,
“OGM (BOX 2) for personal box 2, etc.).
FEB-20 10:30
OGM (GENERAL)
Note: MEMO RECORDING is for recording a
memo (page 67), OGM (TRANSFER) is for
the Transfer function (page 73), and AUTO
ATTENDANT Is for Auto Attendant mode
(page 44).
FEB-20 10:30
OGM (BOX1)
FEB-20 10:30
OGM (BOX8)
FEB-20 10:30
OGM (TRANSFER)
FEB-20 10:30
AUTO ATTENDANT
62
Setting a Passcode for a Personal Box
FEB-20 10:30
3 Press
4 Press
once.
START: RECORD
START/MEMORY
and speak facing “MIC” on the operation panel to
record the message.
• While recording, the display will show the time left to record.
STOP
5 When finished, press
.
To delete or check an outgoing message
To delete or check an outgoing message, follow Steps 1 through 3 of the
above procedure to select the message, and then press
to delete or
DELETE
PLAY/
to check. Note that the general outgoing message cannot be deleted.
HOLD
If you need to change it, simply repeat the recording procedure.
Note: If a passcode has been set for a personal box as explained below,
deleting the OGM of the personal box will also clear its passcode.
Setting a Passcode for a Personal Box
You can set a 3-digit passcode for each personal box. When this is done, the
passcode must be entered to listen to messages in a personal box at the
machine. (Note: When listening to the messages in a personal box from its
corresponding cordless handset, it is not necessary to enter the passcode. )
♦ An outgoing message must be recorded for a personal box before a
passcode can be set.
Display:
FUNCTION
1 Press
2 Press
once and
once.
T.A.D. SETTING
BOX PASSCODE
once and
once.
63
Setting a Passcode for a Personal Box
BOX PASSCODE
1=SET, 2=CLEAR
3 Press
4 Press
once.
ENTER BOX # (1-8)
1=BOX-1
to set a passcode.
(To clear a previously set passcode,
press .)
5 Enter the number of the personal box
for which you wish to set a passcode.
ENTER PASSCODE
1DIGIT: 0,9
Example:
for Box 1
(If you are clearing a passcode, enter
the number of the box and go to Step
7.)
6 Enter a 3-digit number for the passcode. The first digit of the number
must be 0 or 9.
ENTER BOX # (1-8)
1=BOX-1
START/MEMORY
7 Press
.
STOP
8 Return to Step 5 to set another passcode, or press
the date and time display.
to return to
Note: If you wish to change a passcode, clear the passcode and then enter a
new passcode. If you forget a passcode, clear it and enter a new passcode.
64
Operating the Answering System
Operating the Answering System
Activating the answering system
To turn on the answering system so that callers can leave messages, press
RESOLUTION/
RECEPTION MODE
until
appears in the display (this selects TAD mode).
RESOLUTION/
RECEPTION MODE
JAN-02 10:30
♦ It will not be possible to set the reception mode to TAD mode (
) if a
general outgoing message has not been recorded.
Note: In TAD mode, the machine will automatically switch to fax reception if it
detects 6 seconds of silence after answering a call. For this reason, if a caller
pauses for this length of time while leaving a message, they will be cut off.
Number of rings in TAD mode
When the machine is set to TAD mode, it will answer incoming calls after two
rings if it has received at least one message (in any of the boxes), or after four
rings if it has not received any messages. (See Toll Saver on page 77.) This
applies to both lines.
Note: The number of rings setting (page 99) does not apply to TAD mode.
Toll Saver
No received messages
Received messages
Hello!
NOTHING
4 Rings
2 Rings
65
Operating the Answering System
Listening to received messages (at the machine)
When you return, the machine display will show the number of messages
recorded in each box. Follow the steps below to listen to your messages.
PLAY/
1 Press
.
HOLD
• If you only want to listen to new messages (messages not previously
PLAY/
listened to), continue to hold
down for at least three seconds.
HOLD
2 If you wish to listen to the messages in a personal box, press the
number of the box.
Example:
for Box 1
3 If the personal box has a passcode, enter the passcode.
Example:
4 The messages will play.
• As each message plays, the date and time of recording will appear briefly in
the display. If no messages were received, NO MESSAGES will appear.
• Repeat: To listen to a message a second time, press
before
REPEAT
playback of that message ends. To move back to the previous message,
press
within 3 seconds of the beginning of the current message.
REPEAT
• Skip: To skip forward to the next message, press
.
SKIP
STOP
Note: Playback will stop if you receive a call, lift the handset, or press
.
♦ You can print out a list of your received messages that shows the date and
time that each was received. See page 115.
66
Operating the Answering System
Erasing received messages
It is important to erase received messages after you listen to them to ensure
that the memory does not become full.
♦ Erasing all messages in the general box: To erase all messages in the
FUNCTION
START/MEMORY
general box, press
,
, and then
.
DELETE
♦ Erasing all messages in a personal box: To erase all messages in a
FUNCTION
personal box, press
,
, enter the number of the box, and then
DELETE
enter the passcode if needed.
♦ Erasing a single message: To erase a single message, press
DELETE
while the message is being played.
Recording memos
You can record memos for yourself and other users of the machine. These
are recorded in the general box, and will be played back together with
PLAY/
incoming messages when the
key is pressed.
HOLD
REC/
1 Press
once and
once.
MEMO
START/MEMORY
2 Press
and speak facing “MIC” on the operation panel.
STOP
3 When you have finished speaking, press
.
67
Operating the Answering System
Recording phone conversations (2-way recording)
REC/
To record a phone conversation, hold down the
key during the
MEMO
conversation that you wish to record. When you are finished, release the key.
The conversation is recorded in the general box and will be played back when
PLAY/
the
key is pressed.
HOLD
Listening to messages from a cordless handset
You can use your cordless handset to listen to messages received in your
personal box (the personal box with the same number as your cordless
handset), or messages received in the general box.
♦ When you have received new messages in your personal box, NEW
MESSAGES appears in your cordless handset display.
Note: If a call comes in on line 2 while a cordless handset is being used to
listen to messages, neither the machine nor the cordless handsets will ring.
Cordless handset display:
REMOTE
/FLASH
REMOTE MODE
1 Press
.
2 If you wish to listen to messages in the general box, press 0
.
(Otherwise, go directly to Step 3.)
TUV
PQRS
8
7
3 Press
to listen to all messages in the box, or
to listen to only
PLAY
PLAY NEW
new messages.
4 While listening to your messages, you can do any of the following:
• Repeat: To repeat a message, press
.
REPEAT
0
SKIP
• Skip: To skip forward, press
.
• Delete: To delete the message you are currently listening to, press
.
DELETE
68
Operating the Answering System
WXYZ
9
• Stop: To stop playback and exit remote mode, press
.
STOP
REMOTE
/FLASH
5 To return to the STAND-BY display, press
or
.
OFF
• If you take no action for 60 seconds in REMOTE MODE, the cordless
handset will automatically return to the standby display.
Deleting all messages from a cordless handset
You can use your cordless handset to delete all messages in your personal
box, or all messages in the general box.
Cordless handset display:
REMOTE
/FLASH
1 Press
.
REMOTE MODE
(Note: This step is not necessary if you
are already in REMOTE MODE.)
2 If you wish to delete all messages in the general box, press 0
.
(Otherwise, go directly to Step 3.)
Personal box:
General box:
3 Press
.
BOX
GENERAL
DELETE
DELETE ALL?
PRESS START KEY
DELETE ALL?
PRESS START KEY
START
4 Press
to delete the messages.
REMOTE
/FLASH
WXYZ
9
• To cancel, press
,
, or
.
OFF
STOP
69
Optional Answering System Settings
Optional Answering System Settings
Setting ICM time
Incoming messages (ICMs) are the messages which callers leave for you in
the answering system. The answering system is set at the factory to allow
each caller a maximum of 4 minutes to leave a message. If desired, you can
change this setting to 15, 30, or 60 seconds.
Display:
FUNCTION
1 Press
once and
once.
T.A.D. SETTING
RECORDING TIME
2 Press
3 Press
once.
RECORDING TIME
1=15 SECONDS
once.
4 Press a number from 1 to 4 to select the desired ICM recording time.
: 15 seconds
: 30 seconds
: 60 seconds
: 4 minutes
The display briefly shows
your selection, then:
REMOTE CODE
STOP
5 Press
to return to the date and time display.
Fax reception on TAD failure
If the memory for recording incoming messages becomes full while you are
out, the answering system will no longer be able to record messages. The ON
TAD FAILURE setting is used to select whether or not the machine will switch
to automatic fax reception when this happens:
♦ Automatic fax reception YES: The machine will receive faxes automatically.
With this setting, you can still use the remote commands to listen to your
messages and then erase them (see Remote Operations on page 76).
70
Optional Answering System Settings
♦ Automatic fax reception NO: The machine will answer after 20 rings, after
which it will wait to receive a remote command. Most callers will hang up
before it answers; however, when you call the machine from a remote
location, you can wait until it answers, listen to your messages, and then
erase them (see Remote Operations on page 76).
The initial setting is NO . If you want to change the setting to YES, press the
panel keys as follows:
Display:
FUNCTION
1 Press
once and
once.
T.A.D. SETTING
ON TAD FAILURE
2 Press
3 Press
once and
4 times.
ON TAD FAILURE
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
to select YES (turn on
automatic fax reception), or
select NO.
to
OGM ONLY MODE
STOP
5 Press
to return to the date and time display.
OGM only mode
If needed, you can turn off recording of incoming messages. In this case, your
outgoing message will play, but callers will not be able to leave a message
(this applies to all boxes). The machine will receive faxes sent by auto dialing.
(Note: If the machine initially answers a call in Auto Attendant mode and then
switches to OGM only mode (TAD mode) because nobody answers the paged
device, fax reception will not be possible.)
Display:
FUNCTION
T.A.D. SETTING
1 Press
2 Press
once and
once.
OGM ONLY MODE
once and
3 times.
71
Optional Answering System Settings
OGM ONLY MODE
1=YES, 2=NO
3 Press
once.
The display briefly shows
your selection, then:
4 Press
or
to turn on OGM only mode,
CPC DETECTION
to turn it off.
STOP
5 Press
to return to the date and time display.
CPC Detection
When a caller hangs up, the central telephone exchange issues a CPC
(Calling Party Control) signal. When the answering system detects this signal,
it stops recording so that periods of silence are not recorded.
However, if you subscribe to special services such as Call Waiting or Call
Forwarding, signals used by these services may be mistaken for a CPC
signal, causing the answering system or cordless handset to hang up during a
call. If you experience this problem, follow these steps to turn off CPC
Detection.
Display:
FUNCTION
T.A.D. SETTING
1 Press
2 Press
3 Press
once and
once.
CPC DETECTION
once and
twice.
CPC DETECTION
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
or
to turn on CPC Detection,
to turn it off.
BOX PASSCODE
STOP
5 Press
to return to the date and time display.
72
Transfer Function
Transfer Function
The Transfer function is used to have the machine automatically call you at a
specified number every time it receives an incoming message in a specified
box. This lets you hear your messages immediately after they come in, even
when you are at a remote location.
To use the Transfer function, you must first program the number that you wish
the machine to call (the transfer number), and record the transfer message
that plays when you answer the phone at the remote location.
When you go out and wish to use the transfer function, turn it on. When you
return and no longer wish to use the transfer function, turn it off.
♦ The Transfer function can be used when the machine is in either TAD mode
or Auto Attendant mode.
Hint: Use the Transfer function in Auto Attendant mode when you will be
going out but other people in your office or home will be in and will answer
calls routed to their cordless handsets.
Note: The machine will normally use line 2 to call you. Line 1 will only be used
if line 2 is busy.
Programming the transfer number
To use the Transfer function, you must first give the machine the number to
call (the transfer number).
Display:
FUNCTION
1 Press
once and
once.
T.A.D. SETTING
TRANSFER TEL #
2 Press
3 Press
once and
twice.
once.
ENTER TEL #
4 Press the number keys to enter the transfer number.
FUNCTION
• To insert a pause between any two digits of the number, press
.
TRANSFER FUNC
START/MEMORY
5 Press
.
73
Transfer Function
STOP
6 Press
to return to the date and time display.
Recording the transfer message
The transfer message plays when you answer the telephone, and informs you
that the call is a transfer call. The following is an example:
“Hello. This is a transfer call for (YOUR NAME). Enter your remote code
number now.”
Display:
REC/
1 Press
once and
twice.
MEMO
FEB-20 10:30
OGM (TRANSFER)
FEB-20 10:30
2 Press
3 Press
once.
START: RECORD
START/MEMORY
and speak facing “MIC” on the operation panel to
record the message.
• The transfer message can be up to 15 seconds long. While recording, the
display will show the time left to record.
STOP
4 When finished, press
.
Checking or erasing the transfer message
To check or erase the transfer message, follow Steps 1 and 2 of the above
PLAY/
procedure, and then press
the message.
to check the message, or
to erase
HOLD
DELETE
Turning the Transfer function on and off
When you go out and wish to use the Transfer function, turn it on as follows:
74
Transfer Function
Display:
FUNCTION
T.A.D. SETTING
1 Press
2 Press
3 Press
once and
once.
TRANSFER FUNC
once and
3 times.
TRANSFER FUNC
1=YES, 2=NO
once.
4 Press
to turn on the Transfer function. (To turn off, press
.)
The display briefly shows
your selection, then:
5 Press the number of the box for which
you want the Transfer function to
operate (for the general box, press
ON TAD FAILURE
).
STOP
6 Press
to return to the date and time display.
7 Each time the answering system receives a message in the selected box,
it will call your programmed transfer number. When you answer, you will
hear your recorded message telling you that the call is a transfer call. On
the dial pad of your phone, enter
, your remote code number (see
page 76) if the general box or a personal box without a passcode was
selected in Step 5, or the box passcode number if a personal box with a
passcode was selected, and then
. Your messages will play.
• You can also perform any of the remote operations described in Remote
Operations later in this chapter (see page 76).
Note: When you hang up after a transfer call, the machine will not
immediately resume normal operation. If you want the machine to accept calls
immediately after a transfer call, enter
hanging up during message playback, first enter
playback, then enter twice).
twice before hanging up (if
and to stop
75
Remote Operations
Remote Operations
When you are out, you can call the machine from any touch-tone telephone
and play back your messages using the remote commands. You can also use
these commands to change the reception mode and other settings.
Remote code number
After calling the machine, you must enter your remote code number to listen
to messages in the general box, or to messages in a personal box that does
not have a passcode (page 77).
The remote code number has been set to "001" at the factory. To change the
number, follow the steps below.
Display:
FUNCTION
1 Press
once and
once.
T.A.D. SETTING
REMOTE CODE
2 Press
3 Press
once and
once.
REMOTE CODE=
SELECT 3 DIGITS
once.
4 Press the number keys to enter a 3-digit remote code number.
START/MEMORY
TRANSFER TEL #
5 Press
to store the remote
number.
STOP
6 Press
to return to the date and time display.
76
Remote Operations
Toll Saver
When you call the machine to listen to your messages, it will answer after two
rings if it has received at least one message in any of the boxes, or after four
rings if it has not received any messages.
This allows you to save money on telephone charges, particularly if you are
calling long distance. If the machine does not answer after the second ring,
you can simply hang up before it answers, saving yourself the cost of that call.
Retrieving your messages
Note: You can only access one box per call. If you wish to access more than
one box, you must make a separate call for each box.
1 Call the machine from a touch-tone telephone. When the general
outgoing message begins, press
on the telephone.
• You will hear a short beep, and the outgoing message will stop.
2 If you wish to listen to the messages in a personal box, enter the number
of that box (otherwise, go directly to Step 3).
Example:
for Box 1
1
3 If you are accessing the general box, enter your remote code.
If you are accessing a personal box, enter the passcode of the box (if the
box does not have a passcode, enter your remote code).
When finished, press
.
• You will hear a series of beeps equal to the number of messages recorded
in the box, or one long beep if four or more messages have been received.
The machine will then play back the messages, beeping once at the end of
each message. When all messages have been played back, you will hear a
long beep.
• If no messages have been received, you will hear a short beep. You can
either hang up, or perform any of the operations described in the following
section, Other remote operations.
77
Remote Operations
4 While the messages are playing, you can do any of the following:
• Repeat: To listen to a message a second time, press
and
on the
2
telephone before that message ends. To move back to the previous
message, press
message.
and
during the first 3 seconds of the current
2
• Skip forward: To skip forward to the next message, press
and
5
on the telephone.
• Stop: To stop playback, press
and
on the telephone. After this,
you can enter any of the commands described in the following section,
Other remote operations.
• Play new messages: To listen to only your new messages, first stop
playback by pressing
and
, and then press
and
.
6
• Erase a message: To erase the message you are currently listening to,
press and before it ends.
3
5 When you have finished listening to your messages, you can do any of
the following:
• Erase all messages: Press
,
, and
.
.
3
3
• Repeat playback: Press
and
7
• Perform other operations: You can enter any of the commands described
in the following section, Other remote operations.
• Hang up: If you do not erase your messages first, they will be saved and
any new messages will be recorded after them. If you want the machine to
resume normal operation immediately, press
twice before hanging up
(in some cases, particularly when the Transfer function is used, the
machine may not accept new calls for one or two minutes after you hang up
unless you press
twice).
78
Remote Operations
Note: You can also call the machine and perform remote operations when the
reception mode is set to Auto Attendant, or TEL mode if you call your line 2
number (unless the number of rings is set to 0). In this case, when you call the
machine, press
immediately after it answers (press
before you hear
the fax tone in TEL mode on line 2), and then continue from Step 2 above.
Comments:
♦ When a remote command is accepted by the machine, you will hear one
beep. If an incorrect command is entered, you will hear four beeps. In the
latter case, re-enter the correct command.
♦ When entering a command, do not pause longer than 10 seconds between
each digit. If you do, you will hear a 4-beep error signal and the digits
entered up to that point will be cleared. In this case, re-enter the command
from the beginning.
♦ If you pause for longer than 10 seconds before entering a command, or
make two errors while entering your remote code number, the line will be
disconnected. (This prevents unauthorized people from attempting to
guess your remote code number.)
Other remote operations
After listening to your messages, you can perform any of the following
operations by pressing the appropriate keys on the telephone.
Note: The following commands cannot be entered while messages are being
played back. If you do not want to wait until playback ends to enter a
command, first stop playback by pressing
command.
and
, and then enter the
Changing the reception mode
Select a new reception mode by pressing the keys as follows:
♦ TAD mode:
,
, and
.
8
1
Note: If TEL mode is
selected, you will only be
able to access the machine
for remote operation if you
call your line 2 number and
the number of rings is not
set to 0.
♦ Auto Attendant mode:
,
, and
.
8
2
♦ TEL mode:
,
, and
.
8
3
79
Remote Operations
Recording a new outgoing message
Note: You can only record a new outgoing message for the box you accessed
at the beginning of the call.
1 Press
and
on the telephone.
4
2 When you hear a short beep, speak into the telephone to record the new
message.
• The message can be up to 15 seconds long. After 15 seconds (or earlier if
the machine detects silence after you finish speaking), you will hear a
beep, and the new message will be played back.
Turning the Transfer function on or off
To turn Transfer on: Press
,
, and
on the telephone, followed
9
1
by the number of the box for which you want the Transfer function to operate
(press
for the general box) and
.
To turn Transfer off: Press
,
, and
on the telephone.
9
2
Changing the transfer telephone number
1 Press
,
, and
on the telephone.
9
2 After you hear a short beep, enter the new telephone number. When
finished, press
.
• To insert a pause between any two digits of the number, press
.
80
Remote Operations
Recording a new transfer message
1 Press
,
, and
on the telephone.
9
3
2 When you hear a short beep, speak into the telephone to record the new
message.
• The time for the transfer message is fixed at 15 seconds. After 15 seconds
(or earlier if the machine detects silence after you finish speaking), you will
hear a beep, and the new message will be played back automatically.
Recording a memo
You can record a memo for yourself or other users of the machine. The memo
will be recorded in the general box.
1 Press
and
on the telephone.
2 When you hear a short beep, speak into the telephone to record the
memo.
3 When you are finished, press
and
on the telephone.
• If the machine detects silence, it will stop recording automatically.
OGM only mode
To turn on OGM only mode: Press
,
, and
on the telephone.
1
1
(Outgoing messages will play, but callers will not be able to record a
message. Faxes sent by automatic dialling will be received)
To turn off OGM only mode: Press
,
, and
on the telephone.
1
2
81
4. Sending Faxes
Transmittable Documents
Size and weight
The size and weight of documents that you can load in the document feeder
depend on whether you load one page at a time or several pages at once.
Loading one page at a time:
Loading up to 10 pages at once:
Minimum size
Maximum size
Minimum size
Maximum size
8.5"
(216 mm)
8.5"
(216 mm)
5.8"
(148 mm)
5.8"
(148 mm)
5.5"
(140 mm)
5.5"
(140 mm)
11"
(279 mm)
23.6"
(600 mm)
Minimum weight Maximum weight
Minimum weight Maximum weight
14 lbs.
42 lbs.
21.5 lbs.
(80 g/m²)
14 lbs.
(52 g/m² )
(52 g/m² )
(157 g/m²)
Note: Letters or graphics on the edges of a document will not be scanned.
0.2"(5 mm)
Letters in the
shaded area will
not be scanned.
8.3"(210 mm)
The illustration shows the
scanning margins for letter-
size documents. The scanning
width is 8.3” (210 mm). The
horizontal margins decrease
for smaller-width documents.
0.2"(5 mm)
82
Loading the Document
Other restrictions
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.
♦ Ink, glue, and correcting fluid on documents must be dry before they pass
through the document feeder.
♦ All clips, staples, and pins must be removed from documents before loading
in the feeder. If these are not removed, they may damage the machine.
♦ Documents which are patched, taped, torn, smaller than the minimum size,
carbon backed, easily smudged, or have a slick coated surface should be
photocopied, and the copy loaded in the feeder.
Loading the Document
Up to 10 pages can be placed in the feeder at one time. The pages will
automatically feed into the machine starting from the bottom page.
♦ If you need to send or copy more than 10 pages, place the additional pages
gently and carefully in the feeder just before the last page is scanned. Do
not try to force them in, as this may cause double-feeding or jamming.
♦ If your document consists of several large or thick pages which must be
loaded one at a time, insert each page into the feeder as the previous page
is being scanned. Insert gently to prevent double-feeding.
1 Adjust the document guides to the
width of your document.
2 Insert the document face down in the
document feeder. The top edge of the
document should enter the feeder first.
• READY TO SEND will appear in the
display.
83
Adjusting the Resolution and Contrast
3 Adjust the resolution and/or contrast settings as explained in
Resolution and Contrast below, then dial the receiving machine as
explained on page 86.
Adjusting the Resolution and Contrast
If desired, you can adjust the resolution and contrast before sending a
document.
The default resolution
setting is STANDARD
and the default contrast
setting is AUTO.
You must adjust the
settings each time
you don’t want to use
the default settings.
Note: The resolution and contrast settings are only effective for sending a
document. They are not effective for receiving a document.
Resolution settings
STANDARD
Use STANDARD for ordinary documents. This
setting gives you the fastest and most
economical transmission.
FINE
Use FINE for documents containing small letters
or fine drawings.
SUPER FINE
HALF TONE
Use SUPER FINE for documents containing
very small letters or very fine drawings.
Use HALF TONE for photographs and
illustrations. The original will be reproduced in
64 shades of gray.
84
Adjusting the Resolution and Contrast
Contrast settings
AUTO
DARK
Use AUTO for normal documents.
Use DARK for faint documents.
1 Load the document(s).
• The document must be loaded before
the resolution and contrast can be
adjusted.
Display:
STANDARD :AUTO
RESOLUTION/
RECEPTION MODE
2 Press
one or more times until
the desired resolution and contrast
settings appear in the display.
FINE
:AUTO
• The first time you move through the list
of resolution settings, the contrast
setting AUTO will appear next to each
resolution setting. The second time you
move through the list, the contrast
setting DARK will appear.
SUPER FINE :AUTO
HALF TONE :AUTO
STANDARD :DARK
HALF TONE :DARK
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine
must also have that resolution. If it doesn’t, your machine will automatically step
down to the next best available setting.
85
Sending a Fax by Normal Dialing
Sending a Fax by Normal Dialing
SPEAKER
With Normal Dialing, you pick up the handset (or press
pressing the number keys.
) and dial by
♦ If a person answers, you can talk with them before sending the fax.
♦ Normal Dialing allows you to listen to the line and make sure the other fax
machine is responding.
1 Load the document(s).
• READY TO SEND will appear in the
display.
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
SPEAKER
SPEAKER
2 Pick up the handset or press
.
or
WHICH LINE?
PRESS 1 OR 2
3 If the display at right appears, press
to select line 1 or to select
line 2.
The above display will appear
if the dialing line setting is set
to MANUAL (page 36) and the
line 2 invalid setting is set to
NO (page 37).
(If the display at right does not appear,
go directly to Step 4.)
4 Listen for the dial tone and then press
the number keys to dial the number of
the receiving machine.
REPEAT
SKIP
DELETE
86
Sending a Fax by Normal Dialing
5 Wait for the connection. Depending on the setting of the receiving
machine, you will either hear a fax tone or a person will answer.
• If the other party answers, ask them to press their Start key (if you pressed
SPEAKER
, speak toward “MIC” on the operation panel). This causes the
receiving machine to issue a fax tone.
START/MEMORY
6 When you hear the fax tone, press
you used it.
. Replace the handset if
• If the transmission is completed successfully, the fax will beep once.
• If an error occurs, the fax will beep three times and print a Transaction
Report to inform you of the problem (see page 117).
Note: If the transmission is unsuccessful and DOCUMENT JAMMED appears
in the display, remove the document as explained on page 137. (This may
occur if the other fax machine doesn’t respond properly when you attempt to
send the document.)
87
Sending a Fax by Automatic Dialing
Sending a Fax by Automatic Dialing
You can store your most frequently dialed fax or phone numbers in the
machine for automatic dialing.
♦ Auto-dial numbers can be stored using either the machine or the cordless
handset (to store a number using the cordless handset, see page 48).
♦ Numbers stored using the fax machine are stored in the Common book. A
total of 99 numbers can be stored.
♦ When you send a fax by automatic dialing (including Direct Keypad Dialing,
redial, and automatic redialing), the machine will normally use line 2. The
machine will only use line 1 if line 2 is busy (or if line 2 is not connected or
disabled).
Storing fax and phone numbers for automatic dialing
Display:
FUNCTION
1 Press
2 Press
once and
once.
<NEW NUMBER>
once.
ENTER FAX #
3 Enter the fax or voice number by pressing the number keys.
(Note: A space cannot be entered.)
SPEAKER
• To clear a mistake, press
.
• If a pause is required between any of the digits to access a special service
FUNCTION
or an outside line, press
. The pause appears as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
START/MEMORY
4 Press
.
88
Sending a Fax by Automatic Dialing
5 Enter a name by pressing number keys for each letter as shown in the
chart below. Up to 15 characters can be entered. (If you do not wish to
enter a name, go directly to Step 6.)
Example: SHARP = 7777 44 2 777
7
G =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
SPACE =
A =
B =
C =
D =
H =
I =
J =
K =
L =
X =
Y =
Z =
E =
F =
M =
♦ To enter two letters in succession that require the same key, press
after entering the first letter.
♦ To enter a lower case letter, continue pressing the key for the letter until the
lower case letter appears.
♦ To enter one of the following symbols, press
or
repeatedly:
. / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | } ) (
Display:
START/MEMORY
6 Press
.
<NEW NUMBER>
STOP
7 Return to Step 2 to store another number, or press
the date and time display.
to return to
Note: The fax machine uses a lithium battery to keep automatic dialing numbers
and other programmed information in memory when the power is turned off.
Battery power is consumed primarily when the power is off. With the power kept
continuously off, the life of the battery is about 5 years. If the battery dies, have
your dealer or retailer replace it. Do not try to replace it yourself.
89
Sending a Fax by Automatic Dialing
Editing and clearing auto-dial numbers
If you need to make changes to a previously stored auto-dial number, or clear
a number, follow these steps:
Display:
FUNCTION
1 Press
2 Press
once and
once.
<NEW NUMBER>
or
until the number you wish to edit or clear appears in
the display.
Example
1234567890
1=EDIT, 2=CLEAR
3 Press
4 Press
once.
for EDIT or
for CLEAR.
• If you selected CLEAR, go to Step 8.
5 If you selected EDIT, make the desired changes to the number.
• Press
or
to move the cursor to the digit or digits you wish to
change, and then enter the new digit. The new digit will replace the old
digit.
• If you do not wish to change the number, go directly to Step 6.
START/MEMORY
6 Press
.
7 Make the desired changes to the name.
• Press
or
to move the cursor to the letter or letters you wish to
change, and then press the appropriate number key repeatedly until the
desired letter appears (see Step 5 on page 89). The new letter will replace
the old letter.
• If you do not wish to change the name, go directly to Step 8.
90
Sending a Fax by Automatic Dialing
START/MEMORY
8 Press
.
STOP
9 Return to Step 2 to edit or clear another number, or press
return to the date and time display.
to
Using an auto-dial number
Once you have stored a fax number, you can use it to send a fax.
1 Load the document(s).
• READY TO SEND will appear in the
display.
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
2 Press
(or
) until the name of the other party appears in the
display (if no name was stored, the number will appear).
START/MEMORY
3 Press
. Dialing and transmission begins.
• If the transmission is completed successfully, the fax will beep once.
• If an error occurs, the fax will beep three times and print a Transaction
Report to inform you of the problem (see page 117).
91
Sending a Fax by Automatic Dialing
Sending a fax by Direct Keypad Dialing
You can also enter a full number with the number keys and then press the
START/MEMORY
key to begin dialing. You can use this method to dial a full
number when you don't need to speak to the other party before faxing.
1 Load the document(s).
• READY TO SEND will appear in the
display.
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
2 Enter the number of the receiving machine by pressing the number
keys.
• If a pause is required between any of the digits to access a special service
FUNCTION
or an outside line, press
. The pause will appear as a hyphen (two
seconds per pause). Several pauses can be entered in a row.
3 Check the display. If the number of the receiving machine shown is
START/MEMORY
correct, press
.
STOP
• If the number is not correct, press
to backspace and clear one digit
at a time, and then re-enter the correct digit(s).
92
Sending a Fax by Automatic Dialing
Redial
You can automatically redial the last number dialed on the fax machine.
Note: The fax machine and the cordless handset each retain their own
separate redial numbers.
1 Load the document(s).
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
2 Press
once. <REDIAL> appears in the display, followed by the last
number dialed. Make sure the number that appears is the number you
wish to dial.
START/MEMORY
3 Press
. Dialing begins.
Note: If a fax transmission is unsuccessful and DOCUMENT JAMMED
appears in the display, remove the document as explained on page 137. (This
may occur if the other fax machine doesn’t respond properly when you
attempt to send the document.)
Automatic redialing
If you use automatic dialing (including Direct Keypad Dialing) to send a fax
and the line is busy, the fax machine will automatically redial the number. The
fax machine will make three redial attempts at intervals of five minutes. During
this time, RECALLING will appear in the display, followed by a two-digit
number assigned to the fax job. You will not be able to dial any other locations
while the message appears.
93
Sending a Fax by Automatic Dialing
STOP
♦ You can press
to clear the message and stop automatic redialing.
♦ Under certain conditions (for example if a person answers the call on a
telephone), automatic redialing may stop before three redialing attempts
are made.
Error Correction Mode
The fax machine is set to automatically correct any distortions in a
transmission due to noise on the telephone line before printing at the
receiving end. This function is called Error Correction Mode (ECM). ECM is
effective for both transmissions and receptions, and is only effective when the
other fax machine has ECM as well.
When there is considerable noise on the line, you may find that transmission
with ECM turned on takes longer than normal. If you prefer a faster
transmission time, you can try turning ECM off.
Display:
FUNCTION
1 Press
once and
once.
OPTION SETTING
ECM MODE
2 Press
3 Press
once and
9 times.
ECM MODE
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
to select YES, or
to
VOICE MAIL (L1)
select NO.
STOP
5 Press
to return to the date and
time display.
94
Sending a Fax From Memory
Sending a Fax From Memory
You can scan a document into the machine’s memory and send the document
from memory. This increases transmission speed and allows you to send a fax
to multiple destinations in a single operation. After transmission, the
document is automatically cleared from memory.
♦ When you send a fax from memory, the machine will normally use line 2.
The machine will only use line 1 if line 2 is busy (or if line 2 is not connected
or disabled).
Note: If a power failure occurs while sending a fax from memory, you will need
to repeat the operation.
Broadcasting (sending a fax to multiple destinations)
This function allows you to send the same fax to as many as 20 different
destinations in just one operation.
♦ When sending to multiple destinations, only auto-dial numbers can be used
to dial the numbers of the receiving machines.
1 Load the document(s).
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
START/MEMORY
2 Press
.
3 Press
(or
) until the name of the destination appears in the
display (if no name was stored, the number will appear).
4 Press
to select the destination.
95
Sending a Fax From Memory
5 Repeat Steps 3 and 4 for each of the other destinations to which you
wish to send the fax (maximum of 20).
• To check your selected destinations, press
to scroll through them. To
STOP
delete a destination, scroll to the destination and then press
.
START/MEMORY
6 When you are ready to begin transmission, press
.
• A Transaction Report is automatically printed out after Broadcasting is
completed. Check the "Note" column of the report to see if any of the
destinations are marked "Busy" or have a communication error code. If so,
send the document to those destinations again.
Memory transmission
You can also send a fax through memory when sending to a single
destination. This is convenient when sending to destinations where the line is
often busy, as it saves you from waiting to pick up the original document and
frees the feeder for other operations.
START/MEMORY
To send a fax through memory, load the document, press
then dial using one of the following methods:
, and
♦ Press the number keys to enter the fax number and then press
START/MEMORY
.
♦ Press
repeatedly to select an auto-dial number and press
.
START/MEMORY
START/MEMORY
♦ Press
once to select the last number dialed and press
.
96
Sending a Fax From Memory
If the memory becomes full...
If the memory becomes full while the document is being scanned, MEMORY
IS FULL and SEE MANUAL will alternately appear in the display.
START/MEMORY
♦ Press
if you want to transmit the pages which have been
stored up to that point in memory. The remaining pages will be ejected from
the feeder. After transmission, the memory will be cleared and you can
transmit the remaining pages. You will also need to transmit the page which
was being scanned when the memory filled up.
STOP
♦ Press
if you want to cancel the entire transmission.
97
5. Receiving Faxes
Receiving Faxes Automatically
Automatic reception in Auto Attendant and TAD modes
When the reception mode is set to Auto Attendant or TAD, the machine will
automatically receive faxes.
To select Auto Attendant or
RESOLUTION/
RECEPTION MODE
TAD mode, press
until
or
appears in
the display.
JAN-02 10:30
JAN-02 10:30
RESOLUTION/
RECEPTION MODE
or
Automatic reception in TEL mode on line 2
When the reception mode is set to TEL, the machine will automatically
answer calls that come in on line 2 on four rings. If the call is a fax, the fax will
be received automatically.
4 rings
Fax reception
♦ The number of rings on which the machine answers calls in TEL mode on
line 2 can be changed. See Changing the number of rings on page 99.
♦ Automatic reception of faxes is not possible on line 1. To receive a fax
manually on line 1, see page 100.
98
Receiving Faxes Automatically
To select TEL mode, press
RESOLUTION/
RECEPTION MODE
until TEL
appears in the display.
JAN-02 10:30
RESOLUTION/
RECEPTION MODE
TEL
Changing the number of rings
If desired, you can change the number of rings on which the machine answers
calls that come in on line 2 in TEL mode. Any number from 2 to 5 can be
selected.
♦ If you do not want the machine to answer calls on line 2 automatically, enter
0 for the number of rings.
Display:
FUNCTION
1 Press
once and
once.
OPTION SETTING
NUMBER OF RING
2 Press
3 Press
once.
NUMBER OF RING
ENTER (0, 2-5) 4
once.
The display briefly shows
your selection, then:
4 Enter the desired number of rings (any
number from 2 to 5). If you do not want
the machine to answer automatically,
enter 0.
TRANSACTION
Example: 3 rings
STOP
5 Press
to return to the date and time display.
99
Receiving Faxes Manually
Receiving Faxes Manually
To receive a fax manually, you must answer the call personally using the
machine handset, a cordless handset, or an extension phone connected to
the same line.
Faxes can only be received manually in TEL mode. A fax can be received
manually on line 1, or on line 2 if you answer the call before the machine
answers automatically.
Answering with the machine’s handset
Important: If a document is loaded in the machine’s feeder, remove it before
performing the steps below. (Fax reception is not possible when a document
is in the feeder.)
1 When the machine rings, pick up the
handset.
2 If you hear a fax tone, wait until the
Beep
display shows RECEIVING and then
RECEIVING
replace the handset.
If RECEIVING does not appear (or if you have set
the Fax Signal Receive setting to NO), press
START/MEMORY
to begin reception.
3 If the other party first speaks with you
and then wants to send a fax, press
START/MEMORY
RECEIVING
START/MEMORY
after speaking. (Press
before the sender presses their Start
key.)
• When RECEIVING appears in the
display, hang up.
100
Receiving Faxes Manually
Receiving a Fax Using the Cordless Handset
If you hear a fax tone after answering a call on the cordless handset, or if the
START
other party speaks to you and then wants to send a fax, press
signals the machine to begin fax reception.
. This
Press to begin
START
fax reception
Answering on an extension phone connected to the
same line
1 Answer the extension phone when it
rings.
2 If you hear a soft fax tone, set the phone down (do not hang up), walk
START/MEMORY
over to the machine, lift the machine’s handset, and press
.
101
Optional Reception Settings
Optional Reception Settings
Fax Signal Receive
The machine will automatically begin reception if you hear a soft fax tone after
answering a call on the machine’s handset. If you use a computer fax modem
to send documents on the same line, you must turn this function off in order to
prevent the machine from mistakenly attempting to receive documents from
the computer fax modem. Follow the steps below to change the setting.
Display:
FUNCTION
1 Press
once and
once.
OPTION SETTING
FAX SIGNAL RX
2 Press
3 Press
once and
5 times.
FAX SIGNAL RX
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
to turn on the function, or
CALLER-ID (L1)
to turn it off.
STOP
5 Press
to return to the date and time display.
102
Optional Reception Settings
Reception Ratio
The machine has been set at the factory to automatically reduce the size of
received documents to fit the size of the printing paper. This ensures that data
on the edges of the document are not cut off. If desired, you can turn this
function off and have received documents printed at full size.
♦ If a document is too long to fit on the printing paper, the remainder will be
printed on a second page. In this case, the cut-off point may occur in the
middle of a line.
♦ Automatic reduction may not be possible if the received document is too
large, contains too many fine graphics or images, or is sent at high
resolution. In this case, the remainder of the document will be printed on a
second page.
Display:
FUNCTION
1 Press
once and
once.
OPTION SETTING
RECEIVE RATIO
2 Press
3 Press
once and
6 times.
RECEIVE RATIO
1=AUTO, 2=100%
once.
The display briefly shows
your selection, then:
4 Press
to select AUTO, or
to
select 100%.
PRINT CONTRAST
STOP
5 Press
to return to the date and time display.
103
Substitute Reception to Memory
Substitute Reception to Memory
In situations where printing is not possible, such as when the machine runs
out of paper, the imaging film needs replacement, or the paper jams, incoming
faxes will be received to memory.
When you have received a document in memory, FAX RX IN MEMORY will
appear in the display, alternating with ADD PAPER & PRESS START KEY or
CHECK FILM / CHECK COVER / CHECK PAPER JAM. When you add paper
START/MEMORY
(and press
), replace the imaging film, or clear the jam, the
stored documents will automatically print out.
♦ If you received documents in memory because the machine ran out of
paper, be sure to add paper which is the same size as the paper previously
used. If not, the document print-out size may not match the size of the
printing paper.
104
6. Making Copies
The machine can also be used to make copies. Single and multiple copies (up
to 99 per original) can be made, enabling the machine to double as a
convenience office copier.
1 Load the document(s) face down.
(Maximum of 10 pages.)
• READY TO SEND will appear in the
display.
RESOLUTION/
RECEPTION MODE
• If desired, press
to set the
resolution and/or contrast.
(The default resolution setting for
copying is FINE.)
2 If desired, select an enlarge/reduce setting, and/or select the number of
copies per original:
• ENLARGE/REDUCE: Press
or
until the desired setting appears
in the display. Settings are 100%, 125%, 135%, 50%, 73%, 88%, 94%, and
AUTO (auto size adjustment to match the size of the paper). The default
setting is 100%.
FEB-20 10:30
RATIO: 125%
Example: Press
twice
• Number of copies per original: Press the number keys to enter a number
from 1 to 99. The default setting is 1.
FEB-20 10:30
5
Example: Press
for five copies
COPY/HELP/POLL
3 When you are ready to begin copying, press
.
105
Making Copies
If MEMORY IS FULL appears...
If the memory becomes full while a document is being scanned, MEMORY IS
FULL and SEE MANUAL will alternately appear in the display and the
document will automatically feed out. This may happen if the resolution is set
to SUPER FINE, or if you selected an enlarge/reduce setting, or if you are
making more than one copy per original. To avoid using memory, use
STANDARD or FINE for the resolution, 100% for the enlarge/reduce setting,
and make only one copy per original.
Copy Cut-off
When making a copy of a document that is longer than the printing paper, use
the copy cut-off setting to select whether the remaining part of the document
will be cut off or printed on a second page. The initial setting is YES (cut off
the remainder). To change the setting, follow the steps below.
Display:
FUNCTION
1 Press
2 Press
3 Press
once and
once.
OPTION SETTING
once and
3 times.
COPY CUT-OFF
COPY CUT-OFF
1=YES, 2=NO
once.
The display briefly shows
your selection, then:
4 Press
to set copy cut-off to YES
(the remaining part of the document
DIALING LINE
will not be printed), or
to set copy
cut-off to NO (the remaining part will be
printed on a second page).
STOP
5 Press
to return to the date and time display.
106
7. Special Functions
Caller ID and Call Waiting ID (Requires
Subscription to Service)
Caller ID:
If you subscribe to a Caller ID service from your telephone company, you can
have caller information appear in the display of the machine and the cordless
handset when you receive a call.
Call Waiting ID:
If you subscribe to a Call Waiting ID service from your telephone company,
you can have caller information appear in the cordless handset display when
a call comes in while you are already using the phone line. (Note: For Call
Waiting ID, the caller information will only appear in the cordless handset
display; it will not appear in the machine display.)
Important:
To use these functions, you must subscribe to the corresponding services
from your telephone company. Note that the machine may not be compatible
with some services.
Turning on the Caller ID / Call Waiting ID function
To have Caller ID and/or Call Waiting ID information appear in the display, turn
on the Caller ID function as explained below.
♦ If you have connected two lines, Caller ID must be turned on separately for
each line that has Caller ID and/or Call Waiting ID service.
♦ Do not turn on Caller ID for a line if you do not have Caller ID or Call
Waiting ID service on that line.
Display:
FUNCTION
1 Press
once and
once on
OPTION SETTING
the machine.
2 Press
once.
CALLER-ID (L1)
3 To turn on Caller ID for line 1, press
6 times. To turn on Caller ID for
or
CALLER-ID (L2)
line 2, press
7 times.
107
Caller ID and Call Waiting ID (Requires Subscription to Service)
Example:
CALLER-ID (L1)
CALLER-ID (LINE1)
1=YES, 2=NO
4 Press
5 Press
once.
(YES) to turn on Caller ID.
.)
(To turn off Caller ID, press
6 The display briefly shows your selection and then the next option
STOP
setting. Press
to exit the option settings.
Entering your area code
If the area code must not be dialed when you dial a local phone number
(within your calling area code), follow the steps below to enter your area code.
When this is done, the machine will automatically remove the area code from
local numbers in the Caller ID list (see page 111), allowing you to dial local
numbers automatically from the list.
♦ If it is okay to dial the area code when dialing a local phone number, you do
not need to perform this procedure.
Display:
FUNCTION
1 Press
once and
once on
8 times.
OPTION SETTING
the machine.
AREA CODE #
2 Press
3 Press
once and
AREA CODE # MODE
1=SET, 2=CLEAR
once.
ENTER AREA CODE
ENTER 3 DIGITS
4 Press
to select SET.
(To clear a previously set area code,
press
and go to Step 7.)
Note: Entering your area code in this step causes it to be automatically removed
from local numbers in the Caller ID list (page 111). This is only required if you
need to eliminate dialing of the area code when dialing a local number from the
list.
108
Caller ID and Call Waiting ID (Requires Subscription to Service)
Example (using the area code “123”): If Step 4 is skipped, the Caller ID display will
show 123-444-1234, and the number that will dial from the Caller ID list is 123-
444-1234. If the area code 123 is entered in Step 4, the Caller ID display will show
444-1234, and the number that will dial from the Caller ID list is 444-1234.
5 Enter the three digits of your area code.
START/MEMORY
ECM MODE
6 Press
code.
to store your area
STOP
7 Press
to return to the date and time display.
How Caller ID operates
When you receive a call, the name and phone number of the caller will appear
in the machine display and cordless handset display, beginning just before the
second ring. The information will continue to be displayed until the line is
disconnected.
JOHN DOE
123-4567
Machine display example:
<<< RINGING >>>
123-4567
JOHN DOE
Cordless handset display example:
Note: Some caller ID services may not provide the name of the caller. In this
case, only the phone number will appear.
If calls come in on both lines simultaneously
If calls come in on both lines simultaneously, the cordless handset display will
alternately show the name and number of the caller on each line.
Cordless handset display example:
<<<RINGING 2>>>
765-4321
JANE DOE
<<< RINGING >>>
123-4567
JOHN DOE
109
Caller ID and Call Waiting ID (Requires Subscription to Service)
To select which call you would like to take, press any key (other than
)
OFF
while the call that you wish to take appears in the cordless handset display.
Note: When the machine’s handset is used, only the call that came in first can
be answered.
Display messages
One of the following messages will appear if caller information is not available.
NO SERVICE
No caller information was received from your telephone
company. Make sure that the telephone company has
activated your service.
CALLER-ID ERROR Noise on the telephone line prevented reception of
caller information.
OUT OF AREA
The call was made from an area which does not have a
caller identification service, or the caller’s service is not
compatible with that of your local phone company.
PRIVATE CALL
Caller information was not provided by the telephone
company at the caller’s request.
How Call Waiting ID operates
During a call, when your Call Waiting ID service signals you that you have
another caller, the name and number of the caller (in some cases, only the
number) will appear in the display. This helps you decide whether or not to
take the second call.
For more information on using your Call Waiting ID service, contact your
phone company.
♦ Some Call Waiting ID services may not provide the name of the caller. In
this case, only the phone number will appear.
♦ The Call Waiting ID function will not operate during a conference call or
while you are transferring a call.
110
Caller ID and Call Waiting ID (Requires Subscription to Service)
Viewing the Caller ID list
If you subscribe to a Caller ID service and have turned on the Caller ID
function, the machine will keep information on the most recent 30 calls and
faxes you have received. You can view this information, which consists of the
name and number of each caller, in the Caller ID List.
♦ After you have received 30 calls, each new call will delete the oldest call.
♦ All calls (and faxes) received on the machine and on the cordless
handset(s) appear in the machine’s Caller ID list.
Follow the steps below to view the Caller ID List in the machine display. If
desired, you can immediately dial a number when it appears.
Display: <REVIEW CALLS>
1 Press
2 Press
twice.
or
to scroll through the list.
3 If you wish to dial one of the numbers in the list, scroll through the list
until the number appears in the display.
• Fax: If you wish to send a fax, load the
Fax:
START/MEMORY
document and then press
.
START/MEMORY
Dialing and transmission will begin.
• Voice call: If you wish to make a voice
call, pick up the handset or press
SPEAKER
. If “WHICH LINE?” appears in
Voice call:
the display, press
to select line 1
SPEAKER
or
or to select line 2. Dialing will
begin automatically.
STOP
4 Press
when you have finished viewing the list.
111
Caller ID and Call Waiting ID (Requires Subscription to Service)
To delete calls from the Caller ID list
If you want to delete a single call from the caller list, press
while the
DELETE
call appears in the display. If you want to delete all calls from the list, hold
down for at least 3 seconds while you are viewing any number in the
DELETE
list.
Viewing the Caller ID list from the cordless handset
You can also view the Caller ID list in the cordless handset display, and
automatically dial a number from the list.
♦ Only calls that were taken on the cordless handset appear in the cordless
handset’s Caller ID list.
Cordless handset display:
1 Press
.
REVIEW
REVIEW CALLS
▲▼: REVIEW
2 Press
or
to scroll through the numbers in the list.
3 While viewing the list, you can do the following:
• Dial a number: Scroll to the desired number and then press
. If
TALK
ABC
“WHICH LINE?” appears in the display, press to select line 1 or
2
1
to select line 2. Dialing will begin. (Note: You can only make a phone call
from the cordless handset; you cannot start a fax transmission.)
HOLD
• Erase a call: Scroll to the call you wish to erase, press
, and then
ERASE
START
press
.
4 Press
112
when you have finished viewing the list.
OFF
Caller ID and Call Waiting ID (Requires Subscription to Service)
Erasing all calls from the cordless handset’s Caller ID list
Follow these steps to erase all calls from the cordless handset’s Caller ID list.
Cordless handset display:
1 On the cordless handset, press
REVIEW CALLS
▲▼: REVIEW
.
REVIEW
ERASE ALL?
PRESS START KEY
HOLD
2 Press
3 Press
.
ERASE
START
.
• To cancel, press
.
OFF
113
Polling (Requesting a Fax Transmission)
Polling (Requesting a Fax Transmission)
Polling allows you to call another fax machine and have it send a document
(previously loaded in its feeder) to your machine without assistance from the
operator of the other machine.
Hint: Polling is useful when you want the receiving fax machine, not the
transmitting fax machine, to bear the cost of the call.
SPEAKER
♦ If you pick up the handset (or press
) before dialing and “WHICH
LINE?” appears in the display, press
line 2.
to select line 1 or
to select
SPEAKER
♦ If you do not pick up the handset (or press
) before dialing, the
machine will normally use line 2. The machine will only use line 1 if line 2 is
busy (or if line 2 is not connected or disabled).
1 Dial the fax machine that you wish to poll using one of the following
methods:
• Enter the full number using the numeric keys.
SPEAKER
• Pick up the handset (or press
) and dial the full number. Wait for the
fax answerback tone.
• Press
the display.
or
until the name (or number) of the other party appears in
COPY/HELP/POLL
2 Press
.
• If you used the handset, replace it when POLLING appears in the display.
Reception will begin.
114
8. Printing Lists
You can print lists showing settings and information entered in the machine.
The lists are described below. To print a list, follow these steps.
Display:
FUNCTION
1 Press
2 Press
3 Press
4 Press
once and
twice.
LISTING MODE
TEL # LIST
once.
or
until the desired list appears in the display.
Example:
once.
SETUP LIST
PRESS START KEY
START/MEMORY
5 Press
to print the list.
115
Printing Lists
Telephone Number List
This list shows the fax and phone numbers that have been stored in the
Common book for automatic dialing.
Setup List
This list shows your current selections for the FUNCTION key settings. The
list also shows your name and fax/telephone number as entered in the
machine, and a sample of the header printed at the top of every page you
transmit (HEADER PRINT).
Message List
This list shows information about the messages currently recorded in the
answering machine, including the date and time each messages was
recorded, the length, and the type.
Caller-ID List
This list shows information about your 30 most recent calls. (This list is only
available if you are using the Caller ID function.)
116
Printing Lists
Transaction Report
This report is printed out automatically after an operation is completed to
allow you to check the result. The machine is set at the factory to print out the
report only when an error occurs.
♦ The Transaction report cannot be printed on demand.
Headings in Transaction Report
SENDER/
RECEIVER
The name or fax number of the other machine involved in the
transaction. If that machine does not have an ID function, the
communication mode will appear (for example, "G3").
START
The time at which transmission/reception started.
Total time taken for transmission/reception.
Number of pages transmitted/received.
TX/RX TIME
PAGES
NOTE
(One of the following notes will appear under NOTE in the
report to indicate whether the transaction was successful,
and if not, the reason for the failure.)
OK - Transmission/reception was successful.
P.FAIL - A power failure prevented the transaction.
JAM - The printing paper or document jammed, preventing
the transaction.
BUSY - The fax was not sent because the line was busy.
COM.E-X - (Where “X” is a number.) A telephone line error
prevented the transaction. See Line error on page 124.
CANCEL - The transaction was cancelled because the
STOP key was pressed, no document was in the feeder, or
the other machine requested transmission using a function
which your machine does not have. If you were attempting to
fax, make sure a document is in the feeder. If you were
receiving, contact the faxing party to see how they are trying
to send to you.
117
Printing Lists
Transaction Report print condition
You can change the condition under which a Transaction Report is printed out.
Follow the steps below.
Display:
FUNCTION
1 Press
2 Press
3 Press
once and
once.
OPTION SETTING
TRANSACTION
once and
once.
TRANSACTION
once.
1:ALWAYS PRINT
(Selections appear alternately)
4 Press a number from
ALWAYS PRINT
to
to select the condition for printing.
A report will be printed after each
transmission, reception, or error.
ERROR/MEMORY
SEND ONLY
A report will be printed after an error or a
memory operation.
A report will be printed after each
transmission.
ERROR ONLY
NEVER PRINT
A report will be printed only when an error
occurs.
A report will never be printed.
The display briefly shows
your selection, then:
DIAL MODE (L1)
STOP
5 Press
to return to the date and time display.
118
9. Maintenance
Print head
Clean the print head frequently to ensure optimum printing performance.
Note: Remove the paper from the paper tray before cleaning the print head.
1 Unplug the power cord, and open the
operation panel (press ➊).
2
1
2 Take the imaging film out of the print
compartment and place it on a sheet of
paper.
3 Wipe the print head with isopropyl
alcohol or denatured alcohol.
Caution!
• Do not use benzene or thinner. Avoid
touching the print head with hard
objects.
• The print head may be hot if your
machine has just received a large
number of documents. If this is the
case, allow the print head to cool prior
to cleaning.
Print head
119
Maintenance
4 Place the imaging film back in the print
compartment.
5 Rotate the front gear until the film is taut, and then close the operation
panel (press down on both sides to make sure it clicks into place).
Scanning glass and rollers
Clean the scanning glass and rollers frequently to ensure the quality of
transmitted images and copies.
Note: Remove the paper from the paper tray before cleaning the scanning
glass and rollers.
1 Open the operation panel (press ➊).
2
1
120
Maintenance
2 Flip up the green levers on each side of
the white roller.
3 Wipe the scanning glass (under the
white roller) and rollers with a cotton
swab.
• Make sure that all dirt and stains (such
as correcting fluid) are removed. Dirt
and stains will cause vertical lines on
transmitted images and copies.
If the scanning glass is difficult to clean
If you find it difficult to remove dirt from the scanning glass, you can try moistening
the swab with isopropyl alcohol or denatured alcohol. Take care that no alcohol
gets on the rollers.
4 Flip down the green levers on each side of the white roller. Rotate the
front gear until the film is taut, and then close the operation panel (press
down on both sides to make sure it clicks into place).
The housing
Wipe the external parts and surface of the machine with a dry cloth.
Caution!
Do not use benzene or thinner. These solvents may damage or discolor the
machine.
121
Maintenance
Replacing the Cordless Handset Battery
Like any other battery, the rechargeable battery will eventually wear out. The
battery can normally be used for about two years, although this will vary
depending on the conditions of use.
If you find that LOW BATTERY appears in the cordless handset display soon
after the battery is charged, replace it with the following battery:
Replacement battery: Use only a Sharp UX-BA01 battery
(3.6 V Ni-MH battery, capacity: 850 mAh)
Caution:
Danger of explosion if battery is incorrectly replaced. Replace only with the
same or equivalent type indicated above.
Dispose of used batteries according to the instructions on the following page.
1 Remove the battery cover by pressing
on the indentation as shown.
2 Unplug the battery connector and
remove the old battery.
3 Connect the battery connector ➊ of the new battery, and then place the
battery in the cordless handset, placing the wires as shown.
Black
Red
Red
Black
122
Maintenance
4 Place the battery cover on the cordless
handset, making sure it snaps firmly
into place.
5 Place the cordless handset in the
charger with the dial pad facing
forward.
• Let the new battery charge for at least
12 hours.
Battery disposal
The battery pack contains a Nickel Metal Hydride battery. The battery must be
disposed of properly. Contact local agencies for information on recycling and
disposal plans in your area.
Wiping the charger contacts
To ensure that the battery charges properly, wipe the charger contacts once a
month with a cotton swab.
Charger contacts
123
10. Troubleshooting
Problems and Solutions
If you have any problems with machine or cordless handset, first refer to the
following troubleshooting guide. If you cannot solve the problem, call Sharp's
Customer Assistance Center at 1-877-794-8675.
Line error
Problem
Solution
LINE ERROR appears in
the display.
Try the transaction again. If the error persists, check
the following:
• Check the connection. The cord from the jack on
the machine to the wall jack should be no longer
than six feet.
• Make sure there are no modem devices sharing the
same telephone line.
• Check with the other party to make sure their fax
machine is functioning properly.
• Have your telephone line checked for line noise.
• Try connecting the machine to a different telephone
line.
• If the problem still occurs, the machine may need
service.
124
Problems and Solutions
Dialing and transmission problems
Problem
Solution
No dial tone when you
pick up the handset or
press the SPEAKER key.
• Make sure the handset cord is connected to the
correct jack. See Connecting the handset on page
16.
Dialing is not possible.
• Make sure the power cord is properly plugged into
a power outlet.
• Make sure that the telephone line is properly
connected to correct jack on the machine and the
wall jack (see page 17).
• Make sure that the machine is set to the correct
dialing mode for your telephone line. See page 35.
The power is on, but no
transmission takes place.
• Make sure that the receiving machine has paper.
• If the receiving machine is in manual mode with no
attendant, reception will not be possible.
• Check the display for error messages.
• Pick up the handset and check for a dial tone.
Nothing is printed at the
receiving end.
• Make sure that the document for transmission is
placed face down in the feeder.
A distorted image is
received at the other end.
• Noise on the telephone line may cause distortion.
Try sending the document again.
• Make a copy of the document on your machine. If
the copy is also distorted, your machine may need
service.
125
Problems and Solutions
Reception and copying problems
Problem
Solution
The printing paper comes • Make sure that the document is loaded properly in
out blank when you try to
receive a document.
the feeder of the transmitting machine. Make a
copy or print a report to confirm the printing ability
of your machine.
General print quality is
poor.
• It is important to select a paper that is appropriate
for the thermal transfer printer in the machine. We
recommend using laser quality paper that has a
very smooth finish. Copier paper will work, but it
sometimes tends to yield a lighter print quality.
The received document is • Ask the other party to send higher contrast
faint.
documents. If the contrast is still too low, your
machine may need service. Make a copy or print a
report to check your machine’s printing ability.
Received images are
distorted.
• Noise on the telephone line may cause distortion.
Have the other party try sending the document
again.
• The print head may be dirty. See Print head on
page 119.
• Make a copy or print a report on your machine. If
the copy or report is also distorted, your machine
may need service.
A received document or
copy prints out in strips.
• Make sure the operation panel is completely closed
(press down on both sides of the panel).
The quality of copies is
poor and/or dark vertical
lines appear.
• Any dirt or material on the scanning glass will
cause spots to appear on copies and transmitted
faxes. Clean the scanning glass as explained on
page 120.
Reception/copying is
interrupted.
• If reception or copying takes place continuously for
a long time, the print head may overheat. Turn off
the power and let it cool down. If overheating
frequently occurs, try changing the print contrast
setting to LIGHT (see page 29).
126
Problems and Solutions
Dark vertical lines appear • Try changing the print contrast setting to LIGHT
on copies and received
faxes.
(see page 29).
General problems
Problem
Solution
Auto-dial numbers cannot • Make sure the machine is plugged in and the
be stored in the machine.
imaging film has been loaded. (Auto-dial numbers
cannot be stored if the imaging film has not been
loaded.) See Loading the Imaging Film in Chapter
1.
Nothing appears in the
display.
• Make sure the power cord is properly plugged into
a power outlet.
• Connect another electrical appliance to the outlet to
see if it has power.
The machine does not
operate correctly.
• Unplug the power cord and then plug it in again
several seconds later.
Automatic document
feeding does not work for
transmission or copying.
• Check the size and weight of the document (see
Transmittable Documents on page 82).
VOICE MAIL continues to • Follow the procedure on page 38 to disable the
appear in the display after
you have listened to or
erased messages
voice mail message indicator (select NO in Step 5).
STOP
After pressing
in Step 6 to return to the date
received in your voice mail
service.
and time display, make sure that VOICE MAIL no
longer appears, and then repeat the procedure to
enable the voice mail message indicator (select
YES) in step 5.
127
Problems and Solutions
Cordless handset problems
Problem
Solution
The cordless handset
does not operate and
nothing appears in the
display.
• Make sure the battery is properly connected inside
the cordless handset (see page 21).
• The battery may be low. Place the cordless
handset in the charger and let it charge.
Calls cannot be made or
received on the cordless
handset.
• Make sure the machine is plugged into a power
outlet and has power.
• Make sure the telephone line is properly connected
to the correct jack on the machine and the wall jack
(see page 17). (If the telephone line is connected
correctly, you should hear a dial tone when you pick
up the machine handset.)
• The battery may be low. Place the cordless
handset in the charger and let it charge.
• Calls cannot be made or received while BUSY or
LINE BUSY appears in the cordless handset
display. Wait until a line is free.
• Calls cannot be made or received during a power
failure.
• You may be outside of the talking range. Move
closer to the machine.
The battery does not
charge.
• Make sure the cordless handset is placed in the
charger with the dial pad facing forward.
• Make sure the AC adapter is connected correctly to
the charger and the power outlet (see page 20).
• Wipe the charger contacts with a cotton swab.
• Make sure the battery is properly connected inside
the cordless handset (see page 21).
• The battery may need replacement (see page 122).
128
Problems and Solutions
You hear noise or
interference during a call.
• Make sure the base antenna is fully upright on the
machine (see page 20). If the antenna is upright
and you still hear noise, try moving the antenna
forward or backward.
• Other electrical appliances may cause interference.
Move away from any electrical appliances,
including notebook computers and access points
that communicate on a wireless LAN.
• Move closer to the machine. Note that large metal
objects, metal structures, and thick walls between
the machine and cordless handset will reduce the
talking range. If needed, try moving the machine to
a different location.
You hear beeps during a
call.
• You will hear beeps during a call and LOW
BATTERY will appear in the display if the battery is
low. Place the cordless handset in the charger and
let it recharge. If you hear beeps during a call and
INTER
need to continue the call, press
call to the machine.
to transfer the
COM
• The name was not transmitted to your cordless
handset when it was entered (probably because
your cordless handset was in use). To retransmit
the name, repeat the name entry procedure on
page 23 (in Step 5, enter the number of the
cordless handset whose name does not appear).
INTERCOM/
CONFERENCE
When you press
INTER
or
, the name of one
COM
of the other cordless
handsets does not appear
in the list (only the number
appears), even though a
name has been
programmed for that
cordless handset.
129
Problems and Solutions
HANDSET? appears in
the display.
The cordless handset is outside of the talking range
of the machine, the power of the machine is off, or the
cordless handset has not been registered in the
machine. If this message appears when you are
talking on the cordless handset, your call will be
disconnected. Move closer to the machine and then
press
to restore communication with the
TALK
machine (“HANDSET?” will be cleared and the
normal standby display will appear). If the power of
the machine was turned off and then turned on,
TALK
must be pressed on all cordless handsets in order to
use them again (if a call comes in while “HANDSET?”
appears, the machine will ring, however, the cordless
handset will not ring and cannot be used to answer
the call).
130
Messages and Signals
Messages and Signals
Display messages (machine)
Note: If you have turned on the Caller ID function, see page 109 for display
messages related to Caller ID.
ADD PAPER & /
PRESS START KEY
(alternating messages)
Check the printing paper. If the tray is empty, add
paper and then press the START/MEMORY key. If
there is paper in the tray, make sure it is inserted
correctly (take out the stack, align the edges evenly,
and then reinsert it in the tray) and then press the
START/MEMORY key.
BUSY
The system is busy (phone/fax on line 2, intercom,
and listening to messages from a cordless handset
cannot take place simultaneously). Wait until the
system is free.
CALL TRANSFER
A call is being transferred.
CHECK FILM/
CHECK COVER/
CHECK PAPER JAM
(alternating messages)
These alternating messages appear when there is a
problem in the print compartment that prevents
printing. Check to see if the imaging film is not loaded
properly or if it has been used up and needs
replacement. Make sure the operation panel is
completely closed (press down on both sides). If a
paper jam has occurred, clear the jam as explained in
the following section, Clearing Paper Jams.
CHECK PAPER SIZE
The paper size setting is incorrect. Change the paper
size setting as explained on page 29.
CONFERENCE
A conference call is taking place (see page 56).
DOCUMENT JAMMED
The original document is jammed. See the following
section, Clearing Paper Jams. Document jams will
occur if you load more than 10 pages at once or load
documents that are too thick (see page 82). The
document may also jam if the receiving machine
doesn’t respond properly when you attempt to send a
fax.
131
Messages and Signals
FAX RX IN MEMORY
FUNCTION MODE
A fax has been received in memory because the
imaging film needs replacement, you have run out of
printing paper, or the paper is jammed. The fax will
print out automatically when the problem is fixed.
The FUNCTION key has been pressed.
HSn IN USE
(where “n” is a number
from 1 to 8)
The cordless handset indicated by “n” is currently
accessing the machine (using the Common book for
auto dialing, listening to messages, etc). Wait until
this message no longer appears to use the machine.
INTERCOM
A cordless handset is paging the machine (lift the
handset to talk), or the machine is paging a cordless
handset. The name and number of the cordless
handset also appear.
L1/L2: HSn IN USE
(where “n” is a number
from 1 to 8)
The cordless handset indicated by “n” is currently
using the indicated line. “AVAILABLE” will appear
next to the other line if the other line is free.
LINE BUSY
The line you selected is in use, or both lines are in
use. Select a different line or wait until a line is free.
LINE ERROR
Transmission or reception was not successful. Press
the STOP key to clear the message and then try
again. If the error persists, see Line Error on page
124.
MEMORY IS FULL/
SEE MANUAL
(alternating messages)
The memory is full. You may have too many
messages recorded in the answering system. To
erase messages, see page 67.
This message may also occur during fax reception if
too much data is received before the pages can be
printed out. If faxes have been received to memory
because printing is not possible (an additional
message will indicate the problem), resolve the
problem so that printing can continue (see Substitute
Reception to Memory on page 104).
If you are attempting to transmit from memory, see If
the memory becomes full on page 97.
If you are copying, see If MEMORY IS FULL appears
on page 106.
132
Messages and Signals
MEMORY PRINTING
NO DATA
The machine is preparing to or printing out a
document from memory.
This appears if you attempt to search for an auto-dial
number when none have been stored.
OFF HOOK
This appears if you forgot to replace the handset after
using it to dial and send a fax. Replace the handset or
press the STOP key to clear the message.
SPEAKER PHONE
OVER HEAT
The SPEAKER key has been pressed and the
machine is waiting for you to dial. You can dial and
speak to the other party without picking up the
handset (speak toward “MIC” on the operation panel).
The print head has overheated. Operation can be
continued after it cools. If overheating frequently
occurs, try changing the print contrast setting to
LIGHT (see page 29).
PRINT HEAD FAIL/
The print head has failed and requires service.
YOU NEED SERVICE
(alternating messages)
READY TO SEND
RECALLING
A document has been loaded and the machine is
waiting for you to begin faxing or copying.
This appears if you attempt to send a fax by
automatic dialing and the line is busy or the receiving
fax machine does not answer. Your machine will
automatically reattempt the call. (See Automatic
redialing on page 93.)
REPLACE HANDSET
T.A.D. TRANSFER
If this message appears, replace the handset.
The answering system's transfer function has been
turned on (see page 73).
TOTAL MSGS:XX
This indicates that you have received messages in
the answering system. “XX” is the number of
messages.
TOTAL PAGE(S) 01
Number of pages transmitted, received, or copied.
133
Messages and Signals
VOICE MAIL
This only appears if you have subscribed to a voice
mail service from your phone company (see page
38). VOICE MAIL indicates that you have new
messages in your voice mail service on line 1. VOICE
MAIL 2 indicates that you have new messages in your
voice mail service on line 2.
VOICE MAIL 2
Note: If you have voice mail messages on both lines
1 and 2 (and/or messages in the machine), only
VOICE MAIL will appear. If you have voice mail
messages on line 2 and messages in the machine,
only VOICE MAIL 2 will appear (“TOTAL MSGS:XX”
will not appear).
Display messages (cordless handset)
BUSY
The system is busy (phone/fax on line 2, intercom,
and accessing the machine from a cordless handset
to listen to messages, etc., cannot take place
simultaneously). Wait until the system is free to use
the cordless handset.
CALL TRANSFER
CHARGING
A call is being transferred.
The cordless handset is in the charger and the
battery is charging.
CHECK FAX
This appears when a problem in the machine
prevents you from storing or editing an auto-dial
number from the cordless handset. The machine’s
display shows a message indicating the problem.
CONFERENCE
HANDSET?
A conference call is taking place (see page 56).
The cordless handset is outside of the talking range
of the machine, the power of the machine is off, or the
cordless handset has not been registered in the
machine. See page 130.
HOLD
A call has been placed on hold by pressing the HOLD
key. To resume the call, press the HOLD key again.
134
Messages and Signals
IN CHARGER
INTERCOM
The cordless handset is in the charger and is fully
charged (the cordless handset can be left in the
charger without damaging the battery).
Your cordless handset is being paged (press the
TALK key to talk), or your cordless handset is paging
the machine or another cordless handset. The
number and name of the other device appear
alternately with INTERCOM.
LINE BUSY
The line you selected is in use, or both lines are in
use. Select a different line or wait until a line is free.
LOW BATTERY
The cordless handset battery is low. Place the
cordless handset in the charger and let it recharge. If
this message continues to appear after recharging,
the battery may need replacement (see page 122). If
this message appears during a phone call (you will
also hear beeps) and you wish to continue the call,
press the INTERCOM key to transfer the call to the
machine.
LOCK
The cordless handset has been locked (see page 58).
NEW MESSAGES
New messages have been received in your personal
box (the box corresponding to your cordless handset)
in the answering system. You can either listen to the
messages using the cordless handset (see page 68),
or using the machine (see page 66).
REMOTE MODE
TALK
The REMOTE/FLASH key has been pressed.
The TALK key has been pressed to make a phone
call.
135
Messages and Signals
VOICE MAIL
This only appears if you have subscribed to a voice
mail service from your phone company (see page
38). VOICE MAIL indicates that you have new
messages in your voice mail service on line 1. VOICE
MAIL 2 indicates that you have new messages in your
voice mail service on line 2.
VOICE MAIL 2
Note: If you have voice mail messages on both lines
1 and 2 (and/or messages in the machine), only
VOICE MAIL will appear. If you have voice mail
messages on line 2 and messages in the machine,
only VOICE MAIL 2 will appear (“NEW MESSAGES”
will not appear).
Audible signals
Continuous tone
3 seconds
Indicates the end of transmission,
reception, or copying.
Intermittent tone
(3 beeps)
5 seconds
(1 second on, 1
second off)
Indicates incomplete transmission,
reception, or copying.
Rapid intermittent
tone
35 seconds
(0.7 seconds on,
0.3 seconds off)
Indicates that the handset is off hook.
Display backlight
Green
The display lights green during ringing when a call is
received on line 1, or when a call is placed on either
line 1 or line 2.
Red
The display lights red during ringing when a call is
received on line 2, or when an error occurs on either
line 1 or line 2.
136
Clearing Paper Jams
Clearing Paper Jams
Clearing a jammed document
If the original document doesn’t feed properly during transmission or copying,
START/MEMORY
or DOCUMENT JAMMED appears in the display, first try pressing
.
If the document doesn't feed out, remove it as explained below.
Important:
Do not try to remove a jammed document without releasing it as explained
below. This may damage the feeder mechanism.
1 Press ➊ and slowly open the operation
panel until it is half open.
2
1
2 Flip up the green levers on each side of
the white roller.
3 Gently remove the document.
• Be careful not to tear the document.
137
Clearing Paper Jams
4 Flip down the green levers on each side of the white roller. Rotate the
front gear until the film is taut, and then close the operation panel (press
down on both sides to make sure it clicks into place).
Clearing jammed printing paper
1 Open the operation panel (press ➊).
2
1
2 Gently pull the jammed paper out of
the machine, making sure no torn
pieces of paper remain in the print
compartment or rollers.
3 Rotate the front gear until the film is taut, and then close the operation
panel (press down on both sides to make sure it clicks into place).
138
Ordering Parts
Ordering Parts
To order parts, contact the parts distribution center located nearest
you. When ordering a part, use the part order number shown below.
Operation manual
Setup Guide
Handset cord
Telephone line cord
Handset
TINSE4415XHTA
TCADZ3666XHZZ
QCNWG209BXHOW
QCNWG478BXHZZ
DUNTK497CXHSV
CPLTP3183XHRF
CPLTP3222XHR2
Paper tray
Paper tray extension
Gears
CGERH2566XH01
NGERH2568XHZZ
AC adapter
RADPA2027XHZZ
RUNTZ2100XHE4
Cordless handset charger
Part distribution centers
Tritronics, Inc.
1306 Continental Drive
Abingdon, MD 21009
Tel: 1-800-638-3328
Fax: 1-800-888-FAXD
Tritronics, Inc.
Tel:1-800-365-8030
1015 NW 52nd Street
Ft. Lauderdale, FL 33309
Fax: 1-800-999-FAXD
Fox International, Ltd.
23600 Aurora Road
Tel: 1-800-321-6993
Fax: 1-800-445-7991
Bedford Heights, OH 44146
Andrews Electronics
25158 Avenue Stanford
Santa Clarita, CA 91355
Tel: 1-800-274-4666
Fax: 1-805-295-5126
Sharp Accessories and
Supply Center
Tel: 1-800-642-2122
2130 Townline Road
Peoria, IL 61615
139
FCC Regulatory Information
FCC Regulatory Information
This equipment complies with Part 68 of the FCC rules and the requirements adopted
by the ACTA. On the rear of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this
number must be provided to the telephone company.
A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted
by the ACTA. A compliant telephone cord and modular plug is provided with this
product. It is designed to be connected to a compatible modular jack that is also
compliant. See installation instructions for details. This equipment connects to the
telephone network through a standard USOC RJ-11C network interface jack.
The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. For products approved after July 23, 2001, the REN for this product is part of
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier
products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice isn't practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
If trouble is experienced with this equipment, or for repair or warranty information,
please contact Sharp’s Customer Assistance Center. The number is 1-877-794-8675. If
the equipment is causing harm to the telephone network, the telephone company may
request that you disconnect the equipment until the problem is resolved.
This equipment may not be used on coin service provided by the telephone company.
Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of this equipment ID does not disable your alarm equipment. If
you have questions about what will disable alarm equipment, consult your telephone
company or a qualified installer.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
♦ Remain on the line and briefly explain to the dispatcher the reason for the call.
♦ Perform such activities in the off-peak hours, such as early morning or late evening.
140
S H A R P
Date Revised:
.
Date Issued :July. 3. 2001
MATERIAL SAFETY DATA SHEET (1/2)
MSDS No. B-1026
Section 1. Product and Company Identification
Product Name : IMAGING FILM UX-5CR
Supplier Identification : Sharp Corporation
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan
DAINIPPON PRINTING CO. LTD.
591-2, Kamihirose, Higashikubo, Sayamashi, Saitama, 350-1321 JAPAN
Manufacturer :
Emergency telephone number : +81-42-952-9666
Local suppliers are listed below. Please contact the nearest supplier for additional information.
(Country)
U.S.A.
(Name and Telephone Number)
Sharp Electronics Corporation
Telephone number for information: 1-800-237-4277
Canada
Sharp Electronics of Canada Ltd.
Telephone number for information : 905-890-2100
Emergency telephone number :
1-800-255-3924
Section 2. Ingredients
Ingredients
CAS No.
Proportion
OSHA PEL ACGIH TLV
Other
Polyethylene terephthalate film 25038-59-9
47 ~ 52%
-
-
None
Coating layer substances
Carbon Black
Ester wax
Parraffin Wax
Microcrystalline wax
Ethylene Vinyl Acetate Copolymer 24937-78-8
Others
3
3
3
1333-86-4
8015-86-9
8002-74-2
63231-60-7
7 ~ 10%
2 ~ 7%
10 ~ 14%
16 ~ 22%
1 ~ 5%
3.5 mg/m
3.5mg/m
None
None
None
None
None
None
-
-
-
-
-
-
2.0mg/m
-
-
-
1 ~ 6%
Section 3. Hazardous Identification
Route(s) of Entry:
Inhalation?
NO
Skin?
NO
Ingestion?
Possible but very unusual
Signs and Symptoms of Exposure: None
Medical Conditions Aggravated by Exposure: None
POTENTIAL HEALTH EFFECTS:
Inhalation:
None
None
None
None
Skin Contact:
Eye Contact:
Ingestion:
Section 4. First-Aid Measures
Inhalation: No applicable
Skin Contact: In case of contact, usually special care in not necessary. If it dirties skin, clear with water and soap.
Eye Contact: In case of contact, immediately flush eyes with plenty of water. If necessary, then care for medical attention.
Ingestion: Immediately make vomit it and rinse mouth with water. If necessary, then care for medical attention.
Section 5. Fire-Fighting Measures
°
Flash Point: about 250 C for ink
Autoignition: None
Flammability Limits: Not applicable
Extinguishing Media: CO2, Water, Dry chemicals, Foam
Firefighting: None
Fire and Explosion Hazard: None
Hazardous Combustion Products: None
141
S H A R P
Date Revised:
.
Date Issued :July. 3. 2001
MATERIAL SAFETY DATA SHEET (2/2)
MSDS No. B-1026
Section 6. Accidental Release Measures
Rumpling the product may cause the wax layer to peel off. Sweep up or vacuum. When sweeping, avoid
raising film or dust. If a vacuum is used , motor should be rated as dust tight. Wash any residue off skin with
soap and water. Garments may be wasted or dry cleaned after removal of loose film or dust.
Section 7. Handling and Storage
No special precautions for safety reason.
Store in cool, dry place ,avoid direct sunlight.
Section 8. Exposure Control/Personal Protection
Ventilation: None
Eye Protection: None
Protective Clothing: None
Gloves: None
Section 9. Physical and Chemical Properties
Description: Not applicable
°
Melting Point: 71 C
Pressurized: None
pH: None
Evaporation Rate: Negligible
Volatility: None
Freezing Point: None
Boiling Point: None
Specific Gravity (H20 = 1): about 1.2
Water Solubility: Not applicable
Section 10. Stability and Reactivity
Stability:
Stable
Conditions to Avoid:
Incompatibility(Materials to Avoid):
None
None
Hazardous Decomposition or Byproducts: CO, CO2, NOX and H2O
Hazardous Polymerization:
Will not occur
Section 11. Toxicological Information
Acute Toxicity: None
Chronic Toxicity: None
Section 12. Ecological Information
No environmental effect at normal use.
Section 13. Disposal Consideration
Dispose by the same method of ordinary plastic products in accordance with all applicable regulations. Any
disposal practice must be in compliance with local, state and federal laws and regulations. If necessary,
contact government office and ensure conformity with disposal regulations.
Section 14. Transport Information
No specific precautionary transport measure for safety reasons.
As to storage conditions, see section 7.
Section 15. Regulatory Information
None
Section 16. Other Information
The information herein is given in good faith, but no warranty, if used any process.
Final determination of suitability of any material is the sole responsibility of the user.
Although certain information are described herein, we cannot guarantee, that these are the only hazard, which exist.
Information on this data sheet represents our current data and best opinion as to the proper use in handling of
this product under normal conditions.
Restrictions: This information relates only to the specific material designated as supplied by the manufacturer. This
information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and
accepts no responsibilities for any typographical errors which may appear on these sheets. It is the
responsibility of the user to determine the suitability of this product for each particular use.
142
Quick Reference Guide
Sending Faxes
Receiving Faxes
Place your document
(up to 10 pages) face
down in the document
feeder.
RESOLUTION/
RECEPTION MODE
Press
until the icon of the
desired reception mode appears in the
JAN-02 10:30
display.
TEL
Normal Dialing
RESOLUTION/
JAN-02 10:30
RECEPTION MODE
SPEAKER
1. Lift the handset or press
.
JAN-02 10:30
2. If “WHICH LINE?” appears, press
for line 1 or for line 2.
AUTO ATTENDANT mode: The cordless
handset selected by the caller rings.
3. Dial the fax number.
TEL mode: Answer all calls (even faxes)
by picking up the handset. To begin fax
4. Wait for the reception tone (if a person
answers, ask them to press their Start key).
START/MEMORY
reception, press
.
START/MEMORY
5. Press
.
TAD mode: Select this mode when you go
out to receive both voice messages and
faxes.
Automatic Dialing
1. Press
or
until the desired
Storing Auto Dial Numbers
destination appears in the display.
FUNCTION
START/MEMORY
1. Press
once and
twice.
2. Press
.
2. Enter the full fax/phone number.
Direct Keypad Dialing
1. Dial the fax number.
START/MEMORY
3. Press
.
START/MEMORY
2. Press
.
4. Enter a name by pressing number keys.
(To enter two letters in succession that
Recording an OGM
require the same key, press
entering the first letter.)
after
REC/
1. Press
, press
until desired
once.
MEMO
G =
N =
U =
V =
SPACE =
A =
OGM is displayed, and then
H =
O =
P =
Q =
R =
S =
T =
B =
C =
D =
W =
X =
Y =
Z =
I
=
J =
K =
L =
START/MEMORY
2. Press
, and speak facing
E =
F =
“MIC” on the operation panel.
M =
STOP
START/MEMORY
STOP
3. When finished, press
.
5. Press
and then
.
143
Storing auto dial numbers
1. Press or
the book, and then
Using the Cordless Phone
,
to select
Making a phone call
SEARCH
FUNCTION
/PAUSE
1. Pick up the cordless handset and press
.
.
TALK
2. Enter the full fax/phone number.
HOLD
1
2. If “WHICH LINE?” appears, press
To clear a mistake, press
.
ERASE
ABC
2
for line 1 or
for line 2.
FUNCTION
/PAUSE
3. When you hear the dial tone, dial the
number.
To insert a pause, press
.
START
3. Press
.
4. To end the call, press
.
OFF
4. Enter a name by pressing number keys.
(To enter two letters in succession that
Making a phone call using automatic
dialing
require the same key, press
entering the first letter.)
after
1. Press
2.Press
3. Press
once.
SEARCH
G =
MNO
MNO
GHI
N =
O =
P =
Q =
R =
S =
T =
6
6
U =
V =
W =
TUV
TUV
TUV
TUV
SPACE =
1
4
4
4
5
5
5
8
8
8
8
ABC
TUV
A =
B =
C =
D =
H =
8
2
2
2
GHI
GHI
MNO
MNO
MNO
4
4
6
6
6
or
to select the book.
until the number you
ABC
ABC
DEF
ABC
WXYZ
WXYZ
2
2
PQRS
9
9
9
9
I
=
7
GHI
JKL
JKL
JKL
GHI
GHI
4
5
ABC
ABC
PQRS
PQRS
WXYZ
WXYZ
WXYZ
X =
Y =
Z =
9
9
9
2
3
J =
K =
L =
7
7
PQRS
PQRS
PQRS
JKL
JKL
7
7
7
WXYZ
WXYZ
WXYZ
WXYZ
3
3
3
5
5
9
or
DEF
DEF
DEF
DEF
JKL
PQRS
PQRS
PQRS
PQRS
WXYZ
E =
F =
3
3
7
7
7
7
9
9
DEF
MNO
TUV
M =
8
6
wish to dial appears in the display.
START
5. Press
and then
.
OFF
4. Press
.(If “WHICH LINE?”
TALK
Listening to messages
ABC
2
1
appears, press
for line 2.)
for line 1 or
REMOTE
/FLASH
1. Press
.
Receiving a phone call
(For the general box, press 0 .)
1. When the cordless handset rings, pick it
up and press any key to answer.
PQRS
7
PLAY
2. Press
to listen to all your
2. To end the call, press
.
OFF
TUV
8
messages, or
to listen to only your
PLAY NEW
Receiving a fax using the cordless
handset
new messages.
3. While listening, you can press
If you hear a fax tone after answering a
call on the cordless handset, or if the
other party speaks to you and then
WXYZ
9
0
SKIP
,
,
, or
.
DELETE
STOP
REPEAT
START
wants to send a fax, press
.
4 When finished, press
OFF
144
Guía de referencia rápida
Transmisión de mensajes telefax
Recepción de mensajes telefax
RESOLUTION/
Coloque el original
(hasta 10 páginas) cara
abajo en el alimentador
de documentos.
RECEPTION MODE
Presione
hasta que el icono del
modo de recepción deseado aparezca en el
JAN-02 10:30
visor.
TEL
RESOLUTION/
RECEPTION MODE
Marcación normal
JAN-02 10:30
SPEAKER
1. Levante el auricular u oprima:
.
JAN-02 10:30
2. Si aparece “WHICH LINE?” en la pantalla,
Modo AUTO ATTENDANT: suena el terminal
telefónico inalámbrico seleccionado por quien
llama.
oprima
línea 2.
para la línea 1 o
para la
Modo TEL: Responda a todas las llamadas
(incluso mensajes de fax), levantando el
auricular. Para iniciar la recepción de fax,
3. Marque el número de fax.
4. Espere hasta escuchar el tono de
recepción (si contestara una persona,
pídale oprimir su tecla Start).
START/MEMORY
oprima
.
START/MEMORY
5. Oprima:
.
Modo TAD: Seleccione este modo cuando
salga para recibir tanto mensajes hablados
como telefax.
Marcación automática
1. Oprima la tecla de flecha
o
hasta
Memorizar números marc.
automática
que en el visor aparazca el destino deseado.
START/MEMORY
2. Oprima:
.
FUNCTION
1. Oprima
una vez y
dos veces.
Marcación directa por teclado
1. Marque el número de fax.
START/MEMORY
2. Introduzca el número de telefax/teléfono
completo.
2. Oprima:
.
START/MEMORY
3. Oprima:
.
Grabacion de un mensaje de
4. Ingrese el nombre oprimiendo las teclas
numéricas. (Para ingresar sucesivamente
dos letras que requieren la misma tecla,
bienvenida
REC/
1. Oprima la tecla
, oprima
MEMO
oprima
después de ingresar la
hasta que en el visor aparezca el mensaje
de bienvenida deseado y, a continuación,
primera letra).
SPACE =
G =
N =
O =
P =
Q =
R =
S =
T =
U =
V =
W =
oprima
una vez.
A =
B =
C =
D =
H =
I
=
START/MEMORY
X =
Y =
Z =
J =
K =
L =
2. Oprima
y hable mirando al
E =
F =
símbolo “MIC” en el panel de operaciones.
M =
STOP
3. Oprima la tecla
finalizado.
cuando haya
START/MEMORY
STOP
5. Oprima
y luego
.
145
Memorizar números para marcación
automática
Uso del teléfono inalámbrico
Hacer una llamada
1. Oprima la tecla
,
o
SEARCH
1. Descuelgue el teléfono inalámbrico y
para seleccionar el listín y, a continuación,
FUNCTION
/PAUSE
oprima
.
TALK
.
2. Si aparece WHICH LINE? en la pantalla,
2. Introduzca el número de teléfono/telefax
completo.
ABC
2
1
oprima
la línea 2.
para la línea 1 o
para
HOLD
Para borrar un error, oprima
.
ERASE
3. Marque los números cuando escuche el
tono de línea.
FUNCTION
/PAUSE
Para introducir una pausa, oprima
.
4. Para finalizar una llamada, oprima
.
OFF
START
3. Oprima
.
Hacer una llamada usando la función de
marcación automática
4. Introduzca un nombre mediante
pulsación de las teclas numéricas.
(Para introducir dos letras consecutivas
que requieran el mismo código, oprima
1. Oprima una vez
.
SEARCH
2. Oprima
o
para seleccionar el
después de introducir la primera
letra.
listín.
G =
H =
MNO
MNO
GHI
GHI
N =
O =
P =
Q =
R =
S =
T =
6
6
U =
V =
W =
TUV
TUV
SPACE =
1
4
4
4
5
5
5
8
8
8
8
ABC
TUV
TUV
TUV
A =
B =
C =
D =
8
2
2
2
GHI
MNO
MNO
MNO
4
4
6
6
6
3. Oprima
o
hasta que en el
ABC
ABC
DEF
ABC
WXYZ
2
2
PQRS
9
9
9
9
I
=
7
GHI
JKL
JKL
JKL
GHI
GHI
4
ABC
ABC
PQRS
PQRS
WXYZ
WXYZ
WXYZ
WXYZ
X =
Y =
Z =
9
9
9
2
3
J =
K =
L =
7
7
display aparezca el número que desea
llamar.
PQRS
PQRS
PQRS
JKL
JKL
7
7
7
WXYZ
WXYZ
WXYZ
WXYZ
3
3
3
5
5
9
DEF
DEF
DEF
DEF
JKL
5
PQRS
PQRS
PQRS
PQRS
WXYZ
E =
F =
3
3
7
7
7
7
9
9
DEF
MNO
TUV
M =
8
6
4. Oprima
.(Si aparece WHICH
TALK
START
5. Oprima
y, a continuación,
.
OFF
1
LINE? en la pantalla, oprima
para
Escuchar los mensajes
ABC
2
la línea 1 o
para la línea 2.
REMOTE
/FLASH
1. Oprima
.
Recibir una llamada
1. Cuando suene el timbre del teléfono
inalámbrico, descuélguelo y oprima una
tecla cualquiera para contestar.
(Para el buzón general, oprima 0
).
PQRS
7
PLAY
2. Oprima
para escuchar todos sus
2. Para finalizar una llamada, oprima
.
OFF
TUV
8
mensajes o
para escuchar sólo los
PLAY NEW
Recibir un mensaje telefax usando el
teléfono inalámbrico
mensajes nuevos.
3. Mientras hace la escucha puede pulsar
Si después de atender una llamada con el
teléfono inalámbrico escucha el tono de
telefax o si el interlocutor desea remitirle
WXYZ
9
0
SKIP
,
,
, o
.
DELETE
STOP
REPEAT
START
4. Pulse
cuando haya terminado.
un mensaje telefax, oprima
.
OFF
146
Index
A
D
Answering system, activating, 65
Audible signals, 136
Auto Attendant mode, 34, 45
Auto-dial numbers
Date, setting, 32-33
Daylight Saving Time, 33
Dial mode, 35
Dialing
Storing, 48, 88
Automatic, 50, 91
Using, 50, 91
Direct Keypad, 92
Normal, 42, 86
Dialing line setting, 36
Direct Keypad Dialing, 92
Display backlight, 136
Display messages, 110, 131-134
Document feeder, 83
Document guides, 83
Document restrictions, 83
Document sizes, 82
Document, maximum scanning size, 82
B
Battery
Disposing of, 123
Installing, 21
Replacing, 122
C
Call Waiting ID, 107
Caller ID, 107
Caller ID List, 116
Conference calls, 56
Contrast, 85
E
ECM (Error Correction Mode), 94
Extension telephone, using, 101
Copies, 105
Copy cut-off setting, 106
Cordless handset
Auto-dial numbers, storing, 48
Auto-dial numbers, using, 50
Faxes, receiving, 44, 101
Hold, 44
F
Fax reception on TAD failure, 70
Fax Signal Receive, 102
Faxes, receiving automatically, 98
Faxes, receiving manually, 100
Listening to messages, 68
Locking, 58
Making a call, 42
H
Halftone setting, 84
Handset receiver volume (fax machine),
39
Headset jack, 25
Hold
Using cordless handset, 44
Using machine, 59
Housing, cleaning, 121
Name, 22, 23
Receiver volume, 41
Receiving a call, 43
Reception mode, changing, 58
Redialing, 52
Ringer volume, 41
Talking range, 22
CPC Detection, 72
I
Imaging film, replacing, 26
147
Index
Intercom, 53
Polling, 114
Power cord, 16
Print contrast setting, 29
Print head, cleaning, 119-120
Pseudo ringing, 47
J
Jams, clearing, 137-138
L
R
Letters, entering, 23, 31, 49, 89
Line 2 invalid setting, 37
Line error, 124
Reception mode
Auto Attendant mode, 34, 45
TAD mode, 34, 65
Loading paper, 28
Loading the document, 83
TEL mode, 34, 100
Reception Ratio setting, 103
Redialing, 52, 60, 93
Remote code number, 76
Remote operations, 76
Resolution, 84
M
Machine handset, 16
Making phone calls, 59
Redialing, 60
Ringer volume
Using auto-dial number, 60
Memory transmission, 96
Memory, substitute reception to, 104
Message List, 116
Cordless handset, 41
Fax machine, 40
S
Messages
Scanning glass, cleaning, 120
Sender’s name and number, entering,
30-31
Setup List, 116
Speaker volume, 39
Erasing, 67, 68
Listening to, 66
Listening to on cordless handset, 68
Listening to remotely, 77
Setting allowed time, 70
T
N
TAD mode, 34, 65
Normal dialing, 42, 86
TEL mode, 34, 100
Number of rings in TAD mode, 65
Number of rings setting, 99
Telephone line cord, 17
Telephone Number List, 116
Time, setting, 32-33
Toll Saver function, 65, 77
Tone signals, entering on pulse dial line,
35
Transaction Report, 117
Setting print condition, 118
Transfer Function, 73
Transferring calls, 56
O
OGM only mode, 71
Ordering parts, 139
Outgoing message, 62
P
Paper jams, clearing, 137-138
Paper size setting, 29
V
Paper tray extension, 19
Paper, loading, 28
Voice mail indicator, 38
Personal box, setting passcode, 63
148
REMOTE OPERATION CARD
The card below is provided as a quick guide to remote operation. Cut it out
and carry it with you when you go out.
Remote Operation Guide
1. Call your fax from a touch-tone telephone, and
press
#
when the outgoing message begins.
2. If you want to listen to a personal box, enter its
number.
3. Enter your passcode or remote code:
4. Press
#
.
5. After listening to your messages, you can either
hang up to save them, or enter one of the
commands on the reverse side.
REMOTE COMMANDS
•
FAX RECEPTION MODES
•
PLAYBACK
TAD...................................
AUTO ATTENDANT..........
TEL...................................
8
8
8
1
2
3
#
#
#
Play messages .................
Move backward/repeat......
Skip forward......................
Stop ..................................
Play new messages only ..
(first stop playback)
7
2
5
0
6
#
#
#
#
#
•
TRANSFER FUNCTION
Turn on .............................
9
1
#
(Box#)
#
•
•
•
ERASING MESSAGES
Erase single message ......
Erase all messages ..........
3
3
#
3
Turn off .............................
New transfer number........
9
9
2
0
#
#
#
(Tel. #)
#
RECORDING A MEMO
Start.................................. * #
Record transfer OGM .......
9
3
#
End ...................................
0
4
#
To quickly disconnect........ * *
RECORDING A NEW OGM
Start..................................
•
OGM ONLY MODE
*
Turn on .............................
Turn off .............................
1
1
1
2
#
#
END USER LIMITED WARRANTY
SHARP ELECTRONICS CORPORATION warrants to the first end user purchaser that this Sharp
brand product (the "Product"), when shipped in its original container, will be free from defective
workmanship and materials, and agrees that it will, at its option, either repair the defect or replace
the defective Product or part thereof with a new or remanufactured equivalent at no charge to the
purchaser for parts or labor for the period(s) set forth below.
This warranty does not apply to any appearance items of the Product nor to the additional excluded
item(s) set forth below nor to any product the exterior of which has been damaged or defaced,
which has been subjected to misuse, abnormal service or handling, or which has been altered or
modified in design or construction.
In order to enforce the rights under this limited warranty, the purchaser should follow the steps set
forth below and provided proof of purchase to the servicer.
To the extent permitted by applicable state law, the warranties set forth herein are in lieu of, and
exclusive of, all other warranties, express or implied. Specifically, ALL OTHER WARRANTIES
OTHER THAN THOSE SET FORTH ABOVE ARE EXCLUDED. ALL EXPRESS AND IMPLIED
WARRANTIES INCLUDING THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE,
AND FITNESS FOR A PARTICULAR PURPOSE ARE SPECIFICALLY EXCLUDED. If, under
applicable state law, implied warranties may not validly be disclaimed or excluded, the duration of
such implied warranties is limited to the period(s) from the date of purchase set forth below.
Neither the sales personnel of the seller nor any other person is authorized to make any warranties
other than those described above, or to extend the duration of any warranties beyond the time
period described above on behalf of Sharp.
The warranties described herein shall be the sole and exclusive warranties granted by Sharp and
shall be the sole and exclusive remedy available to the purchaser. Correction of defects, in the
manner and for the period of time described herein, shall constitute complete fulfillment of all
liabilities and responsibilities of Sharp to the purchaser with respect to the Product, and shall
constitute full satisfaction of all claims, whether based on contact, negligence, strict liability or
otherwise. In no event shall Sharp be liable, or in any way responsible, for any damages or defects
in the Product which were caused by repairs or attempted repairs performed by anyone other than
an authorized servicer. Nor shall Sharp be liable or in any way responsible for any incidental or
consequential economic or property damage. Some states do not allow limits on warranties or on
remedies for breach in certain transactions; in such state the limits herein may not apply.
Your Product:
Personal Facsimile UX-CD600
Warranty Period for this Product:
Additional items excluded
from warranty coverage:
Ninety (90) days parts and labor from date of purchase.
Any consumable items such as paper or Imaging Film supplied with
the Product.
What to do to obtain service:
Call Sharp at 1-877-794-8675 to obtain a Return Authorization Number and
shipping instructions. A technician will troubleshoot your problem with you
on the phone and if it is determined that your Product needs service, you
will have your choice of having your unit repaired or replaced to any U.S.
location. Be sure to have Proof of Purchase available.
For product information or customer assistance, please visit http://www.sharpusa.com on the
World Wide Web or call 1-877-794-8675.
SHARP ELECTRONICS CORPORATION
Sharp Plaza,
Mahwah, New Jersey 07430-2135
IMPORTANT SERVICE INFORMATION
If a Problem Occurs
Most operational questions can be answered by referring to this "Setup Guide and Operation Manual"
Also, for your convenience, you will find answers to most frequently asked
questions on our website at www.sharpusa.com/, or by sending e-mail to [email protected].
Should you require further assistance, call 1-877-794-8675; a Customer Relations Specialist will
assist you. Before your call, please be ready to provide the model number of your product, serial
number, date of purchase, description of the problem, and a valid credit card number (should it be
required).
How Exchange is Obtained
A replacement unit in exchange for your fax is provided by Sharp to any U.S. location. You will be
required to provide consent for acceptance of an exchange unit and provide credit card authorization.
At that time, Sharp will ship to you, at no cost, an exchange for your defective product. The exchange
unit we ship to you will be new or remanufactured. Upon your receipt of the exchange unit, packaging
and shipping instructions will be enclosed for you to return the defective unit. Upon Sharp's receipt of
the defective unit, your credit card hold will be released.
How Warranty Repair Service is Obtained
If you prefer that we repair your unit instead of replacing it, our Customer Relations Specialists at 1-
877-794-8675 will explain how to obtain warranty repair service. Please be sure to retain the
original packaging materials in order to facilitate shipment. Upon repair of your unit, Sharp will
promptly return it at no cost to you at any U.S. location.
What You Must Do
Your Product is designed to perform with a minimum amount of user maintenance. However, you are
responsible for the required user maintenance described in the "Operation Manual". This requires user
maintenance including replacement of the imaging film and battery, cleaning of the unit and removal
of dust and foreign matter, clearing of paper misfeeds, and proper routine and preventive maintenance.
Service After Expiration of Warranty Coverage
Should you require service repair after warranty coverage has expired, contact Sharp at 1-877-794-
8675 for information.
To Purchase Consumables From Sharp
Visit www.sharpplace.com/ or call Sharp at 1-877-794-8675 to order replacement Sharp Thermal
Ribbons & Accesories. Before your call, please be ready to provide the model number of your
product, and a valid credit card number. Consumables may also be obtained through your reseller.
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163
http://www.sharpusa.com
SHARP CORPORATION
FOR YOUR RECORDS
Please record the model number and serial number below, for easy
reference, in case of loss or theft. These numbers are located on the
rear side of the unit.Space is also provided for other relevant
information.
Model Number
Serial Number
UX-CD600
Date of Purchase
Place of Purchase
PRINTED IN THAILAND
(TINSE4415XHTA)
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