Sharp Fodc525 User Manual
MODEL  
FO-DC500/FO-DC525  
FO-DC600  
DOCUMENT COMMUNICATION SYSTEM  
OPERATION MANUAL  
1. Installation  
2. Sending and Receiving Documents  
3. Network Scanner Option  
4. Network Printer Option  
5. Making Copies  
6. Special Functions  
7. Optional Settings  
8. Printing Lists and Reports  
9. Maintenance  
10. Troubleshooting  
U.S.A.  
WARNING - FCC Regulations state that any unauthorized changes or modifications to this equipment not  
expressly approved by the manufacturer could void the user’s authority to operate this equipment.  
Note: This equipment has been tested and found to comply with the limits for a Class A digital  
device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable  
protection against harmful interference when the equipment is operated in a commercial  
environment. This equipment generates, uses, and can radiate radio frequency energy and, if not  
installed and used in accordance with the instruction manual, may cause harmful interference to  
radio communications. Operation of this equipment in a residential area is likely to cause harmful  
interference in which case the user will be required to correct the interference at his own expense.  
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991  
"The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine unless  
such message clearly contains in a margin at the top or bottom of each transmitted page or on the  
first page of the transmission the following information:  
(1) The date and time of transmission.  
(2) Identification of either the business, business entity or individual sending the message.  
(3) Telephone number of either the sending machine, business, business entity or individual.  
In order to program this information into your facsimile machine, please refer to the appropriate  
instructions in the operation manual."  
As an ENERGY STAR partner, SHARP has determined  
that this product meets the ENERGY STAR guidelines  
for energy efficiency.  
Canada  
This product meets the applicable Industry Canada technical  
specifications  
The Ringer Equivalence Number is an indication of the maximum number of devices  
allowed to be connected to a telephone interface. The termination on an  
interface may consist of any combination of devices subject only to the  
requirement that the sum of the RENs of all the devices does not exceed five.  
Introduction  
Welcome, and thank you for choosing a SHARP FO-DC500/525/600 Document  
Communication System. The features and specifications of the system are shown  
below.  
Automatic dialing  
Conventional Auto Dialing:  
Rapid Key Dialing: 59 numbers  
Speed Dialing  
FO-DC500/525: 100 numbers  
FO-DC600: 200 numbers  
Personal Auto Dial Books  
FO-DC500/525: 20 books  
FO-DC600: 40 books  
(59 Rapid Keys, 16 Speed Dial numbers  
per book)  
Memory size*  
FO-DC500/525: 8 MB (approx. 500 pages)  
FO-DC600: 16 MB (approx. 1,000 pages)  
Optional memory: FO-8MK (8 MB; approx. 500  
pages)  
Modem speed  
33,600 bps (max.) with automatic fallback to lower  
speeds.  
Transmission time*  
Approx. 2 seconds  
Toner cartridge yield**  
(continuous printing,  
4% page coverage,  
letter paper)  
Initial starter cartridge (included with machine):  
Approx. 3000 pages  
Replacement cartridge (FO-50ND): Approx. 6000  
pages  
Drum cartridge yield**  
(continuous printing,  
4% page coverage,  
letter paper)  
Initial starter cartridge (included with machine):  
20,000 pages (ave.)  
Replacement cartridge (FO-47DR): 20,000 pages  
(ave.)  
Resolution  
Standard: 203 x 98 lines/inch (8 x 3.85 lines/mm)  
Fine/Halftone: 203 x 196 lines/inch  
(8 x 7.7 lines/mm)  
Super fine: 203 x 391 lines/inch (8 x 15.4 lines mm)  
Ultra fine: 406 x 391 lines/inch (16 x 15.4 lines/mm)  
Halftone (grayscale)  
64 levels  
*Based on Sharp Standard Chart at standard resolution, excluding time  
for protocol signals (i.e., ITU-T phase C time only).  
**The yields may vary depending on coverage and operating conditions.  
1
Automatic document feeder Letter paper (20 lb): Max. 50 pages  
Legal paper: Max. 20 pages  
(Note: 11” x 17” paper must be loaded one page at  
a time.)  
Paper capacity  
FO-DC500: 250 sheets (20 lb)  
FO-DC525/600: 750 sheets (20 lb)  
(FO-DC500/600: 500-sheet cassette available as  
option)  
Compression scheme  
Applicable telephone line  
Compatibility  
MMR, MR, MH, Sharp (H2), JBIG  
Public switched telephone network  
ITU-T (CCITT) G3 mode, Super G3 mode  
Printing resolution  
Horizontal: 406 lines/inch (16 lines/mm)  
Vertical: 391 lines/inch (15.4 lines/mm)  
Input document size  
Automatic feeding:  
Width: 5.8 to 10.1" (148 to 257 mm)  
Length: 5.0 to 14.3" (128 to 364 mm)  
Manual feeding:  
Width: 5.8 to 11.0" (148 to 279 mm)  
Length: 5.0 to 38.0" (128 to 966 mm)  
(maximum length 19" (483 mm) when  
ultra fine resolution is used.)  
Effective Scanning width  
Effective Printing width  
Printing speed  
10" (257 mm) max.  
8.0" (203 mm) max.  
16 ppm  
Reception modes  
Auto/Manual  
Instascan speed  
1.3 sec/page (letter paper; scan time only,  
excludes document feeding time)  
Full Dual Access  
Copy function  
Yes  
Single/Multi/Sort (99 copies/page)  
120 V AC, 60 Hz  
50 - 86°F (10 - 30°C)  
20 to 85% RH  
Power requirements  
Operating temperature  
Humidity  
2
Power consumption  
Dimensions  
Weight  
FO-DC500/525  
Standby: 9 W  
Standby (all options installed):  
16 W  
Maximum: 760 W  
FO-DC600  
9 W  
16W  
800 W  
FO-DC500  
FO-DC525/600  
21.5" (546 mm)  
16.2" (412 mm)  
17.0" (431 mm)  
Width: 21.5" (546 mm)  
Depth: 16.2" (412 mm)  
Height: 13.6" (346 mm)  
(Not including paper tray or attachments)  
Approx. 31.3 lbs. (14.2 kg)  
48.5 lbs. (22.0 kg)  
(Not including supplies, paper tray or attachments)  
As a part of our policy of continuous improvement, SHARP reserves the right to make  
design and specification changes for product improvement without prior notice. The  
performance specification figures indicated are nominal values of production units.  
There may be some deviations from these values in individual units.  
Important safety information  
Be sure to save these instructions!  
When using this equipment, basic safety precautions should always be followed to  
reduce the risk of fire, electric shock and injury to persons, including the following:  
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger  
telecommunication line cord.  
• Do not disassemble this machine or attempt any procedures not described in  
this manual. Refer all servicing to qualified service personnel.  
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong)  
outlet. Connecting it to any other kind of outlet will damage the machine and  
invalidate the warranty.  
• Do not install or use the machine near water, or when you are wet. For example,  
do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,  
in a wet basement, or near a swimming pool. Take care not to spill any liquids  
on the machine.  
• Use only the power cord provided with the machine. Do not use an AC  
extension cord.  
3
• Unplug the machine from the telephone jack and then the power outlet and  
consult a qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
• Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
• Never insert objects of any kind into slots or openings on the machine. This  
could create a risk of fire or electric shock. If an object falls into the machine that  
you cannot safely remove, unplug the machine and consult a qualified service  
representative.  
• Do not place this machine on an unstable cart, stand or table. The machine  
could be seriously damaged if it falls.  
• Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
• Do not use a telephone to report a gas leak in the vicinity of the leak.  
• The power outlet must be installed near the equipment and must be easily  
accessible.  
Important:  
• This machine is not designed for use on a line which has call waiting, call  
forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the machine in conjunction with any of these  
services, you may experience errors during transmission and reception of  
facsimile messages.  
• This machine is not compatible with digital telephone systems.  
4
Table of Contents  
Introduction  
1
Important safety information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3  
Table of Contents  
5
8
A Look at the Operation Panel  
1. Installation  
14  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15  
Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Loading Printing Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 25  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30  
2. Sending and Receiving Documents  
32  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 35  
Sending a Fax by Normal Dialing. . . . . . . . . . . . . . . . . . . . . . . . . . . 37  
Programming Auto-Dial Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
Sending a Fax by Automatic Dialing. . . . . . . . . . . . . . . . . . . . . . . . . 45  
Creating and Using Personal Books. . . . . . . . . . . . . . . . . . . . . . . . . 54  
Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61  
Batch Page Numbering (Page Counter). . . . . . . . . . . . . . . . . . . . . . 63  
Receiving Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 66  
Dual-line Option (FO-DC600 only) . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Verification Stamp Option. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71  
PC Fax Function (Requires the FO-LN1 Option) . . . . . . . . . . . . . . . 72  
5
Table of Contents  
3. Network Scanner Option  
74  
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74  
Setting the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76  
Printing out the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . 79  
Mail Server and DNS Server Settings. . . . . . . . . . . . . . . . . . . . . . . . 80  
Storing Network Scanning Destinations . . . . . . . . . . . . . . . . . . . . . . 82  
Scan to E-mail Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85  
Scan to E-mail Using the E-mail Key . . . . . . . . . . . . . . . . . . . . . . . . 88  
Sending an Image Using a Rapid Key or Speed Dial Number . . . . . 90  
Installing the Network Scanner Software . . . . . . . . . . . . . . . . . . . . . 97  
Inbound Routing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104  
Using an LDAP Server: Searching for Destinations and User Authoriza-  
tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110  
4. Network Printer Option  
121  
Installing the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122  
Setting Up Status and Alert Messages . . . . . . . . . . . . . . . . . . . . . . 138  
Printing from a Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140  
Opening the Printer Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142  
Printer Driver Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143  
5. Making Copies  
148  
6. Special Functions  
151  
Broadcasting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151  
Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157  
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162  
Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 170  
Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176  
Entering and Using Programs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178  
Duplex Scanning for Two-sided Documents. . . . . . . . . . . . . . . . . . 188  
Print Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189  
Department Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . 195  
Telephone Billing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197  
Distinctive Ring . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199  
6
Table of Contents  
7. Optional Settings  
8. Printing Lists and Reports  
9. Maintenance  
201  
212  
217  
Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . . . 217  
The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217  
Replacing the Verification Stamp . . . . . . . . . . . . . . . . . . . . . . . . . . 218  
10. Troubleshooting  
219  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229  
FCC Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232  
QUICK REFERENCE GUIDE  
GUÍA DE REFERENCIA RÁPIDA  
GUIDE DE RÉFÉRENCE RAPIDE  
Index  
236  
237  
238  
239  
7
.
A Look at the Operation Panel  
Upper panel  
1
2
3
4
5
6
7
DOCUMENT COMMUNICATION SYSTEM  
(FO-DC500)  
(FO-DC600)  
HALF TONE  
ALARM  
ALARM  
TONER  
STANDARD  
FINE  
TONER  
LINE IN USE  
FAX1  
FAX2  
SUPER FINE  
ULTRA FINE  
Network  
Network  
DATA  
DATA  
ON LINE  
ON LINE  
CONTRAST  
e-mail  
RESOLUTION  
ON LINE  
8
9
10  
11  
Display  
1
This displays messages and prompts to help you operate the machine. The  
backlight turns on whenever a key is touched, and then automatically turns off  
after a preset time if no further operations are performed. The display can be  
tilted to the desired angle for easy viewing.  
TONER indicator  
2
This blinks when the toner cartridge nears empty, and lights steadily when the  
toner cartridge needs replacement.  
ALARM indicator  
3
This blinks when one of the paper sources is empty, or the drum cartridge is  
near or at the end of its life. This lights steadily when all paper sources are  
empty, the print compartment cover is open, or a paper jam has occurred. A  
message will appear in the display to indicate the problem.  
LINE IN USE light (FO-DC500/525 only)  
This lights when the machine is using the telephone line.  
4
5
DATA light  
This blinks when the machine is receiving a print job over the network (only  
when the network printer option is installed).  
8
ON LINE light (printer option only)  
6
7
When this light is on, the machine can receive data (print jobs) over the  
network. The light is turned on or off with the ON LINE key. (Only available  
when the network printer option is installed).  
FAX1 / FAX 2 lights (FO-DC600 only)  
When the dual line option is installed, FAX 1 lights when Line 1 is being used  
and FAX 2 lights when Line 2 is being used.  
When the dual line option is not installed, only FAX 1 lights when the  
telephone line is being used (the FAX 2 light does not operate).  
CONTRAST key  
8
9
Press this key to adjust the contrast before sending or copying a document.  
E-mail key  
Press this key to send a scanned document to an e-mail recipient. (Only  
available when the network scanner option is installed).  
RESOLUTION key  
10  
11  
Press this key to adjust the resolution before sending or copying a document.  
An indicator will light next to the selected setting (HALFTONE, STANDARD,  
FINE, SUPER FINE or ULTRA FINE).  
ON LINE key (printer option only)  
Press this key to select whether the machine is online or off-line (the ON LINE  
light is on when the machine is online). The machine must be online to receive  
print jobs over the network. (Only available when the network printer option is  
installed).  
9
Middle panel (Rapid Key pad)  
12  
01  
Q / !  
02  
03  
04  
05  
06  
07  
U / '  
17  
H / }  
27  
N / *  
36  
08  
I / (  
18  
J / [  
09  
O / )  
19  
K / ]  
10  
P / =  
20  
L / +  
30  
.com  
39  
DEL  
W / " E / #  
R / $ T / % Y / &  
14  
11  
12  
A /  
22  
Z / <  
32  
13  
15  
25  
16  
G / {  
26  
|
SYMBOL  
S
D
C
F
V
21  
23  
24  
34  
28  
29  
Caps Lock  
31  
X / >  
33  
/ /  
B
M / ?  
37  
@
35  
38  
Space  
SHIFT  
/ ^  
\
; / :  
_
-
. / ,  
(FO-DC600 only)  
12 13 14 15  
16  
17  
18  
19  
20  
21  
22  
40  
Q / !  
41  
W / " E / #  
51 52  
A /  
42  
43  
44  
45  
46  
U / '  
56  
47  
I / (  
57  
J / [  
48  
O / )  
58  
49  
P / =  
59  
L / +  
R / $ T / % Y / &  
53 54 55  
G / {  
50  
|
SYMBOL  
S
D
F
H / }  
K / ]  
PAGE COUNTER CONFIDENTIAL  
TIMER  
COVER SHEET  
LIFE  
MEM.STATUS  
REPORT  
DOCUMENT  
LINE  
Caps Lock  
Z / <  
X / >  
C
V
B
N / *  
M / ?  
@
.com  
DEL  
Space  
SHIFT  
/ ^  
/ /  
\
; / :  
_
-
. / ,  
Rapid Dial Keys  
12  
13  
Press one of these keys to dial a fax number automatically, or specify an e-  
mail recipient if the network scanner option is installed. Note that you must  
attach the Rapid Key labels. When navigating through the display menu, a  
Rapid Key can also be pressed in place of the numeric keys to enter a two-  
digit number (for example, you can press Rapid Key 01 to enter the number  
“01”).  
SYMBOL key  
When entering a name, press this key to enter the symbol on a letter key (the  
character to the right of the slash). Press the key again to turn off symbol  
entry mode.  
PAGE COUNTER key  
Press this key to include a slash and the total number of pages after each  
page number on the pages of a transmitted document.  
14  
15  
CONFIDENTIAL key  
Press this key to send or print out a confidential document.  
10  
TIMER key  
16  
Press this key to set up a fax operation to be performed automatically at a  
later time.  
COVER SHEET key  
Press this key to include a cover sheet when sending a fax.  
17  
18  
LIFE key  
START/  
Press this key, followed by  
ENTER  
, to check the total number of pages printed  
STOP  
by the machine. (Press  
to return to the date and time display.)  
MEM. STATUS key  
Press this key to check the status of fax transmission jobs, copy jobs, and fax  
receptions. This key can also be used to cancel a job.  
19  
20  
REPORT key  
Press this key before sending a fax (or a Scan to E-mail/FTP/Desktop  
transmission when the network scanner option is installed) to have a  
transaction report printed out after the transmission is finished.  
DOCUMENT key  
21  
22  
Press this key to transmit a document directly from the feeder without reading  
it into memory.  
LINE key (FO-DC600 only)  
When the dual line option has been installed, press this key before dialing to  
select the line.  
11  
Lower panel  
23  
24  
25  
26 27 28 29  
30  
31  
MENU  
JOB STATUS DUPLEX SCAN  
PRIORITY  
BROADCAST  
COPY/HELP  
PERSONAL  
BOOK  
ABC  
JKL  
TUV  
DEF  
UP  
1
4
7
2
5
8
0
3
6
9
GHI  
MNO  
WXYZ  
SPEED DIAL  
START/  
ENTER  
Z
A
REDIAL  
PQRS  
GAB SEARCH  
STOP  
OPER  
SPEAKER  
DOWN  
32  
33 34 35  
36  
37  
JOB STATUS key  
23  
Press this key to display the FAX STATUS screen, which shows information on  
the fax job that is currently in progress. If the dual line option is installed, the  
fax status will appear separately for each line. If the network printer option is  
installed, the NETWORK PRINT STATUS screen showing information on  
current printer activity will appear following the FAX STATUS screen (note that  
“IDLE” will appear if a print job has been executed but is not yet being  
printed). To move through each of the screens and return to the date and time  
JOB STATUS  
display, press  
one or more times as needed.  
DUPLEX SCAN key  
Press this key to transmit, copy, or scan a two-sided document.  
24  
25  
PRIORITY key  
Press this key when you need to transmit a document ahead of other  
documents waiting in memory for transmission.  
BROADCAST key  
26  
Press this key to send a document to a group of fax machines, or to a group of  
e-mail recipients if the network scanner option is installed.  
12  
PERSONAL BOOK  
Press this key to use or store an auto-dial number in a personal book. If the  
book has a passcode, enter the passcode; otherwise, select the book with  
27  
START/  
or  
and press  
ENTER  
.
SPEED DIAL key  
Press this key to dial a Speed Dial number.  
28  
29  
30  
MENU key  
Press this key to select special functions and settings.  
UP and DOWN arrow keys  
Volume setting: Press these keys to change the speaker volume when the  
SPEAKER key has been pressed, or the ringer volume at any other time.  
MENU key settings: Press these keys after pressing the MENU key to scroll  
through the MENU key settings.  
COPY/HELP key  
31  
When a document is in the feeder, press this key to make a copy of a  
document. At any other time, press this key to print out the Help List, a quick  
reference guide to the operation of the machine.  
Dial keypad (numeric keys)  
Use these keys to dial and program fax numbers.  
32  
33  
34  
REDIAL key  
Press this key to automatically redial the last number dialed.  
SPEAKER key  
Press this key when faxing a document by Normal Dialing to listen to the line  
and verify the response of the receiving fax machine.  
START/ENTER key  
35  
36  
Press this key to begin fax transmission when using Speed Dialing, Direct  
Keypad Dialing, or Normal Dialing. This key is also used to select settings in  
the MENU key menu and complete entries when storing names and numbers.  
Left and right arrow keys  
Press these keys to search for an auto-dial number when sending a  
document. If the network scanner option is installed and your network has an  
LDAP server (see page 110), the left arrow key (GAB SEARCH) can be  
pressed to search for a destination on the LDAP server. (Note: “GAB” stands  
for “Global Address Book”.)  
STOP key  
37  
Press this key to cancel an operation before it is completed.  
13  
1. Installation  
Unpacking Checklist  
Before setting up, make sure you have all of the following items. If any are  
missing, contact your dealer.  
Power cord  
Telephone  
line cord  
ADF exit tray  
Toner  
cartridge  
Drum  
cartridge  
Operation  
manual  
Paper size  
labels  
Rapid Key  
labels  
Received  
document tray  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from  
the machine.  
Keep the area  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
14  
Connections  
Connections  
Connecting the power cord  
Connect the female end of the power cord to the machine as shown. Insert  
the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.  
Important!  
The machine requires its own dedicated power outlet. The power outlet must  
not be shared with any other devices. In particular, do not use an extension  
cord to connect multiple devices to the outlet.  
Press the power  
switch to turn on  
the power.  
Note: If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone lines.  
Surge protectors can be purchased at most telephone specialty stores.  
15  
Connections  
Connecting the telephone line cord  
Insert one end of the line cord into the jack on the back of the machine  
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line  
wall telephone jack.  
Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary)  
line, you must set the machine for pulse dialing by changing Option Setting 22.  
See page 207.  
Connecting a telephone (optional)  
If desired, you can connect a telephone to the TEL. SET jack on the back of  
the machine.  
16  
Connections  
Attaching the ADF exit tray  
Insert the protrusion on the right side of the machine into the hole in the right  
side of the ADF exit tray ➊, then bend the tray slightly and insert so that the  
protrusion on the left side of the machine goes into the hole on the left side of  
the ADF exit tray ➋. Pull out the tray extension ➌.  
1
2
3
Attaching the received document tray  
Slide the received document tray into the machine as shown. When it stops,  
lift the end slightly and push in so that the tray locks into place.  
Important!  
The received document tray must be attached for the machine to operate  
properly.  
17  
Installing the Print Cartridges  
Installing the Print Cartridges  
Follow the steps below to install or replace the toner and drum cartridges.  
♦ The initial starter toner cartridge included with the machine can print  
approximately 3000 letter-size pages (4% coverage of each page;  
continuous printing).  
♦ The replacement toner cartridge (FO-50ND) can print approximately 6000  
letter-size pages.  
♦ The drum cartridge (FO-47DR) can print approximately 20,000 letter-size  
pages.  
1 Press the cover release to open the  
print compartment cover.  
• Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 If you are replacing the toner cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
Go directly to Step 5 if you are only  
replacing the toner cartridge and not  
the drum cartridge.  
• If you are replacing the drum cartridge  
but not the toner cartridge, remove the  
toner cartridge and place it on a sheet  
of paper.  
To make the cartridge more  
compact for disposal, press  
the buttons on the ends of the  
handle and fold the handle  
down.  
18  
Installing the Print Cartridges  
3 If you are replacing the drum cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
4 Remove the new drum cartridge from  
its packaging. Insert the drum  
cartridge into the print compartment.  
BLUE  
• Caution! Excessive exposure to light  
will damage the drum cartridge. Install  
the cartridge promptly after removing it  
from its packaging.  
GREEN  
• Make sure the drum cartridge is  
inserted in as far as it will go.  
5 If you are installing a new toner  
cartridge, remove the new toner  
cartridge from its packaging. Remove  
the tape from the cartridge and then  
open the cartridge handle so that it  
stands straight up.  
6 Shake as indicated by the arrows to  
distribute the toner evenly within the  
cartridge.  
• If the toner is still lumpy after shaking,  
the gears in the cartridge may make a  
noticeable sound when the print  
compartment cover is closed after  
installing the cartridge. This is normal  
and does not indicate a problem.  
19  
Installing the Print Cartridges  
7 Hold the toner cartridge by the handle  
and insert it into the print  
compartment.  
• Make sure the toner cartridge clicks  
BLUE  
into place.  
• The handle can be left standing up.  
GREEN  
8 Close the print compartment cover.  
LIFE  
V
9 Reset the drum counter by pressing  
(flip up the Rapid Key  
overlay),  
or  
until DRUM COUNTER CLEAR is selected in the  
START/  
ENTER  
display, and then  
twice.  
• Note: The toner counter automatically resets each time you replace the  
toner cartridge. There is normally no need to reset the toner counter  
manually. Should you find it necessary to manually reset the toner counter,  
LIFE  
V
press  
(flip up the Rapid Key overlay),  
or  
until TONER  
START/  
COUNTER CLEAR is selected, and then  
ENTER  
twice.  
Note: The print compartment cover may become noticeably warm if a large  
number of pages are successively printed. This is normal and does not indicate a  
problem in the machine.  
20  
Installing the Print Cartridges  
When to replace the toner cartridge  
When the toner cartridge nears empty (about 100 pages can still be printed),  
the toner cartridge indicator on the operation panel will blink. When the toner  
cartridge is empty, the toner cartridge indicator will light steadily and  
REPLACE TONER will appear in the display. Printing will no longer be  
possible. Use the following replacement toner cartridge:  
Sharp FO-50ND toner cartridge  
Hint:  
When the toner cartridge nears empty, try taking it out of the machine and  
shaking it. This may increase the number of pages that can be printed before  
the toner runs out.  
When to replace the drum cartridge  
When the drum cartridge nears the end of its life, the ALARM indicator on the  
operation panel will blink and DRUM LIFE REACHED will appear in the  
display (this message first appears approximately 1000 pages before the  
drum needs replacement). Use the following replacement drum cartridge:  
Sharp FO-47DR drum cartridge  
21  
Loading Printing Paper  
Loading Printing Paper  
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the  
paper tray. Depending on the model, a paper cassette is also included as a  
standard feature or available as an option. Up to 500 sheets of letter or legal  
paper can be loaded in the paper cassette.  
FO-DC500: A paper cassette is available as an option. To have the cassette  
installed, consult your dealer.  
FO-DC525: A paper cassette is included as a standard feature.  
FO-DC600: One paper cassette is included as a standard feature. A second  
paper cassette is available as an option. To have a second cassette installed,  
consult your dealer.  
Important: Do not use the back side of paper that has already been printed  
on.  
Note: If you need to add paper to the tray or cassette while paper still  
remains, remove the remaining paper and combine it into a single stack with  
the new paper.  
Loading paper in the paper tray  
1 Remove the received document tray.  
Red line  
2 Insert a stack of paper into the tray,  
print side up.  
• Important! The stack of paper must not  
be higher than the red line on the paper  
tray.  
22  
Loading Printing Paper  
3 Squeeze the paper guide and move it  
to match the length of the paper you  
are loading.  
Attach a letter or legal label  
here to indicate the paper size  
4 Replace the received document tray.  
• The received document tray must be  
attached for the machine to operate  
properly.  
Loading paper in the paper cassette (if installed)  
Note: To use A4 paper in the paper cassette, you must have a service  
technician adjust the cassette.  
1 Grasp the hand-hold on the cassette  
and pull the cassette out until it stops.  
2 Push the pressure plate down until it  
locks into position.  
23  
Loading Printing Paper  
3 Squeeze the paper guide and pull up to  
1
move it to the appropriate holes for the  
length of the paper. Push the guide  
down into the holes.  
2
4 Place a stack of paper in the cassette,  
print side up.  
• Make sure the stack of paper is not  
higher than the two tabs on the paper  
guide and the two metal tabs. If it is,  
remove some of the paper.  
• If you find it difficult to load the paper,  
remove the cassette from the machine.  
(Pull the cassette out as far as it will go,  
grasp the left side of the cassette with  
your left hand, and then lift it up and out  
with both hands.)  
5 Push the cassette back into the  
machine, making sure it clicks into  
place.  
24  
Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin using the machine, you must program your name and  
fax number. Once you program this information, it will appear automatically at  
the top of each fax page you send.  
Important!  
FCC regulations require that your name, telephone/fax number, and the date  
and time appear on each fax message you send. Enter your name and fax  
number here and set the date and time as explained in the following section to  
have the machine include this information automatically at the top of your fax  
messages.  
Note: If you have installed the dual-line option, use the procedure on page 67  
to enter your name and the number of each line.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
until OWN PASSCODE SET is selected.  
OWN PASSCODE SET  
SENDER’S NUMBER  
START/  
3 Press  
ENTER  
.
4 Enter your fax number (max. of 20 digits) by pressing the numeric keys.  
• To insert a space between digits, press  
.
STOP  
• To clear a mistake, press  
.
25  
Entering Your Name and Fax Number  
START/  
5 Press  
ENTER  
.
6 Flip the Rapid Key overlay down (if it is up), and enter your name by  
pressing the appropriate letter keys as shown below. (Max. of 24  
characters.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
• To enter a space, press  
.
• To change case, press  
.
Caps Lock  
DEL  
• To clear a mistake, press  
.
• To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
• To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
START/  
7 Press  
8 Press  
ENTER  
.
STOP  
twice to return to the date and time display.  
26  
Setting the Date and Time  
Setting the Date and Time  
The date and time appear in the display, in reports, and at the top of each  
page you transmit. Set the date and time by pressing the keys on the  
operation panel as shown below.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
ENTRY MODE  
2 Press  
ENTER  
and then  
or  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
04:DATE&TIME SET  
until DATE&TIME SET is selected.  
START/  
DATE&TIME SET MODE  
01-10-2004  
TIME 11:35 AM  
3 Press  
ENTER  
.
The currently  
set date and  
time appear  
4 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
3
0
Example: March  
• To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
5 Enter a two-digit number for the day (“01” to “31”).  
5
0
Example: The 5th  
27  
Setting the Date and Time  
6 Enter the year (four digits).  
2
4
0
0
Example: 2004  
7 Enter a two-digit number for the hour (“01” to “12”) and a two-digit  
number for the minute (“00” to “59”).  
2
5
0
Example: 9:25  
9
8 Press  
9 Press  
to select A.M. or  
to select P.M.  
START/  
ENTER  
to start the clock.  
STOP  
10 Press  
twice to return to the date and time display.  
28  
Setting the Date and Time  
Daylight Saving Time  
If desired, you can set the clock to move forward and backward automatically  
at the beginning and end of Daylight Saving Time.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:DESTINATION SETTING  
3:ENTRY MODE  
START/  
02: PASSCODE SETTING  
03:OWN PASSCODE SET  
04:DATE&TIME SET  
2 Press  
ENTER  
and then  
or  
until DAY LIGHT SAVING is selected.  
05: DAY LIGHT SAVING  
DAY LIGHT SAVING  
1=YES  
2=NO  
START/  
3 Press  
ENTER  
.
1
2
4 Press  
off.  
to turn on the Daylight Saving Time function, or  
twice to return to the date and time display.  
to turn it  
STOP  
5 Press  
29  
Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker and ringer using  
and  
.
Speaker  
SPEAKER  
1 Press  
2 Press  
.
Display:  
or  
to select the  
ONHOOK DIAL MODE  
desired volume level.  
SPEAKER VOLUME  
HIGH  
ONHOOK DIAL MODE  
SPEAKER VOLUME  
MIDDLE  
ONHOOK DIAL MODE  
SPEAKER VOLUME  
LOW  
SPEAKER  
3 Press  
to turn off the speaker.  
30  
Volume Adjustment  
Ringer  
Display:  
1 Press the  
or  
to select the  
RINGER VOLUME  
HIGH  
desired volume level. (Make sure  
SPEAKER  
has not been pressed.)  
• The ringer will ring once at the selected  
level, and then the date and time will  
reappear in the display.  
RINGER VOLUME  
MIDDLE  
RINGER VOLUME  
LOW  
RINGER VOLUME  
OFF  
IF OK, PRESS ENTER KEY  
2 If you selected “RINGER VOLUME OFF” to turn off the ringer, press  
START/  
ENTER  
to confirm your selection.  
31  
2. Sending and Receiving Documents  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
11"  
(279 mm)  
Minimum  
size  
5.8"  
(148 mm)  
Maximum size  
(Note: When  
ULTRA FINE  
resolution is used,  
the maximum  
length is 19”.)  
5.0"  
(128 mm)  
38"  
(966 mm)  
Minimum  
weight  
Maximum  
weight  
36 lbs.  
(157 g/m²)  
14 lbs.  
(52 g/m²)  
Loading multiple pages at once (letter-size: max. 50 pages, legal-size:  
max. 20 pages):  
10.1"  
(257 mm)  
Minimum  
size  
5.8"  
(148 mm)  
Maximum  
size  
5.0"  
(128 mm)  
14.3"  
(364 mm)  
Minimum  
weight  
Maximum  
weight  
20 lbs.  
(80 g/m²)  
14 lbs.  
(52 g/m²)  
Note: 11” x 17” paper must be loaded one page at a time.  
32  
Transmittable Documents  
Maximum scanning area  
The area of the document that the machine can scan is slightly smaller than  
the actual document size. Any letters or graphics outside this area will not be  
scanned.  
Maximum scanning width:  
Maximum scanning length:  
10 inches (256 mm)  
The length of the document minus 0.16  
inches (4 mm) from the top and bottom of  
the document.  
Other restrictions  
♦ The scanner cannot recognize yellow, greenish yellow, or light blue ink.  
♦ Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
♦ All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
♦ Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slick, coated surface should be  
photocopied, and the copy loaded in the feeder.  
33  
Loading the Document  
Loading the Document  
Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder  
at one time. The pages will automatically feed into the machine starting from  
the bottom page.  
♦ If you need to send or copy more than 50 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
♦ If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
♦ If there are folds on the document, smooth out the folds before loading the  
document. Unsmoothed folds may prevent correct scanning.  
♦ When scanning a very long document, gently hold the sides of the  
document while it feeds into the scanner to prevent skewing.  
1 Adjust the document guides to the  
width of your document.  
2 Place the document face down and  
push it gently into the document  
feeder. The top edge of the document  
should enter the machine first.  
• SEND READY will appear in the  
display.  
Note: When inserting a large number  
of pages in the feeder, slant the front  
end of the stack so that the bottom  
pages enter first.  
34  
Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast settings (if desired) and then dial  
the receiving machine as explained in the following sections.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
Resolution  
The machine has four resolution settings:  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most economical  
transmission.  
FINE  
Use FINE for documents containing small letters or  
fine drawings.  
SUPER FINE  
ULTRA FINE  
HALF TONE  
Use SUPER FINE for documents containing very  
small letters or very fine drawings.  
Use ULTRA FINE for the highest level of document  
reproduction.  
Use HALF TONE for photographs and illustrations.  
The original will be reproduced in 64 shades of gray.  
The default resolution setting is STANDARD. If you don’t adjust the resolution  
before sending a document, the machine will automatically use STANDARD  
resolution.  
♦ In order to transmit in FINE, SUPER FINE, or ULTRA FINE resolution, the  
receiving machine must also have that resolution. If it doesn’t, the next best  
available setting will be used.  
♦ The resolution settings are only effective for transmitting and copying a  
document. They are not effective for receiving a document.  
35  
Adjusting the Resolution and Contrast  
To adjust the resolution setting, press  
RESOLUTION  
one or more times until the  
indicator light next to the desired setting comes on.  
HALF TONE  
STANDARD  
RESOLUTION  
FINE  
SUPER FINE  
ULTRA FINE  
Contrast  
The machine has three contrast settings. The default setting is AUTO.  
AUTO  
DARK  
LIGHT  
Use AUTO for normal documents.  
Use DARK for faint documents.  
Use LIGHT for documents with a dark  
background.  
CONTRAST  
To adjust the contrast, press  
display.  
until the desired setting appears in the  
JAN-10 MON 09:34 AM M:00%  
( AUTO)  
JAN-10 MON 09:34 AM M:00%  
( DARK)  
CONTRAST  
JAN-10 MON 09:34 AM M:00%  
( LIGHT)  
36  
Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
SPEAKER  
With Normal Dialing, you press  
keys.  
and then dial by pressing the numeric  
♦ Normal Dialing allows you to listen to the line through the speaker to make  
sure the other fax machine is responding. (Note that the speaker is not a  
speakerphone; it cannot be used for talking.)  
♦ If you have connected an extension telephone to the machine, you can also  
pick up the extension phone and dial using the extension phone (do not  
SPEAKER  
press  
on the machine). If a person answers, you will be able to  
speak to them through the phone before sending a fax.  
SPEAKER  
Note: If you press  
to dial, you will not be able to speak using an extension  
phone connected to the machine in the event that a person answers.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 3, below.)  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
SPEAKER  
2 Press  
or pick up an extension phone connected to the machine.  
Listen for the dial tone.  
SPEAKER  
3 If you pressed  
, dial the number of the receiving machine by  
pressing the numeric keys on the machine.  
If you are using an extension phone, dial using the keypad on the  
extension phone.  
37  
Sending a Fax by Normal Dialing  
• If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON  
REDIAL  
and BILLING CODE DIAL has been set to AFTER, press  
dialing.  
after  
START/  
ENTER  
4 Wait for the connection. When you hear a fax tone, press  
machine.  
on the  
• If a person answers and you are using an extension phone, ask them to  
START/  
press their Start key. When you hear the fax tone, press  
machine.  
ENTER  
on your  
Using the REDIAL key  
REDIAL  
You can press  
to redial the last number dialed. To send a document,  
START/  
press  
ENTER  
when you hear the fax tone after the connection is established.  
REDIAL  
Note that the speaker is automatically activated when you press  
.
38  
Programming Auto-Dial Numbers  
Programming Auto-Dial Numbers  
You can dial a fax number by simply pressing a Rapid Key, or by pressing  
SPEED DIAL  
and entering an abbreviated Speed Dial number.  
To use a Rapid Key or Speed Dial number, you must first program the full fax  
number in the Rapid Key or Speed Dial number. It is usually convenient to  
program your most frequently dialed numbers in Rapid Keys.  
♦ Up to 59 Rapid Keys can be programmed for shared use.  
♦ Up to 100 Speed Dial numbers can be programmed for shared use on the  
FO-DC500/525. Up to 200 Speed Dial numbers can be programmed for  
shared use on the FO-DC600.  
You can also create personal books for auto-dial numbers. Up to 59 Rapid  
Keys and 16 Speed Dial numbers can be stored in each personal book. For  
information on creating and using personal books, see page 54.  
Programming Auto Dial numbers through a PC (Network Scanner option  
required)  
The following procedure explains how to store fax numbers using the  
operation panel of the machine. If the network scanner option is installed, you  
can also conveniently store fax numbers in Rapid Keys and Speed Dial  
numbers by accessing the Web page in the machine from your computer. See  
page 83 for more information. To store an e-mail address in a Rapid Key or  
Speed Dial number using the operation panel, see page 90.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
ENTRY MODE  
2 Press  
ENTER  
. Make sure that  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
DESTINATION SETTING is selected.  
39  
Programming Auto-Dial Numbers  
DESTINATION SETTING  
1=SET  
2=CLEAR  
START/  
3 Press  
4 Press  
ENTER  
. Make sure that SET is  
selected.  
DESTINATION SET  
PRESS RAPID OR SPEED  
START/  
ENTER  
.
5 To program a Rapid Key number, press the Rapid Key that you wish to  
use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)  
SPEED DIAL  
To program a Speed Dial number, press  
and then enter the  
number that you wish to use (“1” to “100” on the FO-DC500/525, or “1”  
to “200” on the FO-DC600). (If you enter less than three digits, press  
START/  
ENTER  
to complete the entry.)  
6 If the network scanner option is installed, SELECT DESTINATION TYPE  
will appear in the display. Make sure that “FAX” is selected (press  
START/  
or  
if needed), and then press  
ENTER  
.
(To program an e-mail address in an auto-dial number, see page 90.)  
7 Enter the fax number by pressing the numeric keys (maximum of 60  
digits including pauses).  
DEL  
• To clear a mistake, press  
.
• If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
START/  
8 Press  
ENTER  
.
40  
Programming Auto-Dial Numbers  
9 Enter the name of the party by pressing the letter entry keys (max. of 20  
characters). (Make sure the Rapid Key overlay is flipped down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
• To enter a space, press  
.
.
• To change case, press  
.
Caps Lock  
DEL  
• To clear a mistake, press  
• To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
• To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
DESTINATION SET  
CHAIN DIAL  
1=YES  
START/  
10 Press  
ENTER  
.
2=NO  
11 Press  
or  
to select “YES” if the number programmed is an  
area code or access code to be used for Chain Dialing (see Chain  
Dialing at the end of this procedure). Select “NO” if the number is a  
START/  
regular fax number. After making the selection, press  
ENTER  
.
41  
Programming Auto-Dial Numbers  
12 If the dual-line option is installed (and Chain Dial was set to NO in the  
above step), SELECT THE LINE will appear. Select LINE-1 if you want the  
auto-dial number to use only Line 1. Select LINE-2 if you want the auto-  
dial number to only use Line 2. Select AUTO if you want the auto-dial  
number to use the first available line. Press  
or  
to make the  
START/  
selection, and then press  
ENTER  
.
STOP  
13 Return to Step 5 to program another number, or press  
to return to the date and time display.  
repeatedly  
• If you programmed a Rapid Key number, you can write the name of the  
party on the label above the Rapid Key.  
Chain Dialing for area and access codes  
You can also program an area code or access code in a Rapid Key or Speed  
Dial number using the above programming procedure. In Step 10, select  
“YES” to set the number as a Chain Dialing number.  
After you dial an area code or access code using a Rapid Key or Speed Dial  
number set for Chain Dialing, the machine will wait for you to dial the  
remainder of the number (you can dial the remainder of the number by  
pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed  
Dial number, or by pressing numeric keys). Note that the remainder of the  
number should not be set as a Chain Dial number if programmed in a Rapid  
Key or Speed Dial number.  
♦ The maximum number of digits that can be dialed at one time by Chain  
Dialing is 60.  
42  
Programming Auto-Dial Numbers  
Editing auto-dial numbers  
To make changes in a number previously stored, repeat the programming  
procedure. Select the Rapid Key or Speed Dial number for which you want to  
make changes in Step 5, and then change the number(s) and/or name(s)  
when they appear in the display (Steps 7 and 9).  
Clearing auto-dial numbers  
Note: You cannot clear a number if it is used in a program or timer operation,  
or if it is included in a Group Key. First clear the number from the operation or  
group, then perform the following clearing procedure. To check where the  
number is used, print out the Program/Group List or the Timer List as  
explained on page 212.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
. Make sure that  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
DESTINATION SETTING is selected.  
DESTINATION SETTING  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
. Press  
to select  
CLEAR.  
DESTINATION CLEAR  
PRESS RAPID OR SPEED  
START/  
ENTER  
4 Press  
.
43  
Programming Auto-Dial Numbers  
5 To clear a Rapid Key, press the Rapid Key.  
SPEED DIAL  
To clear a Speed Dial number, press  
and then enter the number  
START/  
with the numeric keys. (If you enter less than three digits, press  
complete the entry.)  
ENTER  
to  
START/  
6 Press  
ENTER  
.
STOP  
7 Return to Step 5 to clear another number, or press  
return to the date and time display.  
repeatedly to  
44  
Sending a Fax by Automatic Dialing  
Sending a Fax by Automatic Dialing  
Dual Access  
The machine features full dual access, which means that you can load a  
document and dial by automatic dialing even when the machine is occupied  
with another job. After you dial, your document will be immediately scanned  
into memory and then transmitted once all previously stored jobs have been  
completed.  
If more than one document has been scanned into memory for transmission,  
the documents (jobs) will be transmitted in the order in which they were  
scanned. If you have an urgent transmission and do not want to wait until  
PRIORITY  
previously stored jobs are completed, you can press  
after loading  
your document. Your document will be transmitted immediately after the  
current job is finished.  
If you don’t want the document to be transmitted from memory, you can press  
DOCUMENT  
M/?  
after loading the document. Your machine will call the receving fax  
machine immediately after the current job is finished (ahead of any previously  
stored jobs in memory), and the document will be scanned as soon as the  
connection is established.  
♦ The FO-DC500/525 can hold approximately 500 pages of average content  
in memory. The FO-DC600 can hold approximately 1,000 pages. Less  
pages can be held if any were scanned using fine, super fine, ultra fine, or  
halftone resolution.  
♦ The amount of memory currently occupied appears as a percentage  
("M:00%") in the display.  
45  
Sending a Fax by Automatic Dialing  
Rapid Key Dialing  
If the number you want to dial has been programmed in a Rapid Key, you can  
dial it by pressing the Rapid Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
2 Press the appropriate Rapid Key.  
• The name of the receiving party will appear in the display. (If the destination  
STOP  
is not correct, press  
.)  
• The document will be automatically transmitted once the connection is  
established.  
46  
Sending a Fax by Automatic Dialing  
Speed Dialing  
If the number you want to dial has been programmed in a Speed Dial number,  
SPEED DIAL  
you can dial it by pressing  
and then entering the Speed Dial number.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
SPEED DIAL  
2 Press  
and then enter the Speed Dial number by pressing the  
numeric keys.  
START/  
ENTER  
• If you enter less than 3 digits for the Speed Dial number, press  
to  
complete the entry.  
START/  
ENTER  
3 Check the display. If the destination shown is correct, press  
. (If  
STOP  
not, press  
and then repeat Step 2.)  
47  
Sending a Fax by Automatic Dialing  
Direct Keypad Dialing  
START/  
ENTER  
You can also enter a full number with the number keys and then press  
to begin dialing.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 2, below.)  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
• To send the document ahead of other documents waiting for transmission,  
PRIORITY  
press  
.
• To send the document directly from the feeder (not through memory), press  
DOCUMENT  
M/?  
. (Flip up the Rapid Key overlay if it is down.)  
2 Enter the number of the receiving machine by pressing the numeric  
keys.  
• If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/  
correct, press  
ENTER  
.
STOP  
• If it is not correct, press  
to backspace and clear one digit at a time,  
and then re-enter the correct digit(s).  
48  
Sending a Fax by Automatic Dialing  
Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which you have  
programmed a particular fax number, you can search for the number by  
following the steps below. Once you have found the number, you can dial it  
START/  
and transmit the loaded document by simply pressing  
ENTER  
.
♦ You can also use this procedure to search for Group Keys and Program  
Keys (the name you programmed for the Group or Program key will  
appear). This can be done at any point in a transmission or polling  
procedure where you need to press a Group Key or a Program Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
A
2 Press  
to search from the  
SEARCH [  
AAAAAAA  
BBBBBBBB  
]
Z
beginning of the alphabet, or  
search from the end.  
to  
The names of your stored  
destinations appear  
Note: If the network scanner option is installed and your network has an  
LDAP server (see page 110), the left arrow key is used to search for a  
destination on the LDAP server.  
3 Enter the first character of the stored name by pressing the appropriate  
letter entry key.  
• If you don’t remember the first letter, go to Step 4 (you will scroll through the  
list from the beginning).  
4 Press  
or  
to scroll through the names. Stop when the desired  
name appears in the display.  
49  
Sending a Fax by Automatic Dialing  
• If no numbers have been stored under the entered letter, NOT FOUND will  
appear.  
• If multiple fax numbers (or e-mail addresses) have been stored under a  
A
name, press  
to display the fax numbers and then press  
or  
to select the desired fax number (or e-mail address).  
START/  
5 Press  
ENTER  
. The document will be automatically transmitted once the  
connection is established.  
Chain Dialing  
An auto-dial number set for Chain Dialing can be combined with another auto-  
dial number or digits entered manually with the numeric keys to dial one phone  
number up to 60 digits long. The following are some examples of how this can  
be done:  
♦ Press appropriate Rapid Keys in the proper order. For example, press  
Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain  
Dialing).  
♦ Press a Rapid Key (set for Chain Dialing) and then manually enter a number  
START/  
by pressing appropriate numeric keys. Press  
key to begin transmission.  
ENTER  
after the final numeric  
If the memory becomes full...  
If the memory becomes full while a document is being scanned, MEMORY  
FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to  
ON, scanning will automatically resume when memory becomes free again as  
pages are transmitted. (Note: Quick On-Line is initially set to ON at the factory.  
To change the setting, see page 207.)  
If Quick On-Line is set to OFF the transmission will be canceled and  
STOP  
MEMORY FULL ERROR will appear in the display. Press  
to clear the  
message. Try the transmission again later when memory is free.  
50  
Sending a Fax by Automatic Dialing  
Checking the status of the current job  
The display normally shows the date and time and prompts related to operations  
you are performing. To check and see what number the machine is currently  
calling or transmitting to, or what number the machine is currently receiving a  
JOB STATUS  
document from (if this information is available), press  
. Information on the  
current fax job (FAX STATUS) will appear in the display. If the dual line option is  
installed, the fax status will appear separately for each line. To switch back to the  
JOB STATUS  
date and time display, press  
one or more times as needed. (If the  
network printer option is installed, the NETWORK PRINT STATUS screen  
showing current printer activity will also appear.)  
To cancel a fax transmission or reception  
To cancel a fax transmission or reception that is currently in progress, press  
JOB STATUS  
so that the status of the transmission or reception appears in the  
STOP  
FAX-STATUS display, and then press  
.
Checking and canceling stored transmission jobs  
To display information on fax jobs that are waiting in memory for transmission,  
follow the steps below. You can also use this procedure to cancel a fax job.  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
or until  
B
MEMORY STATUS REPORT  
1:COPY STATUS  
2:MEMORY TX STATUS  
3:MEMORY RX STATUS  
4:MESSAGE CLEAR  
overlay) and then  
MEMORY TX STATUS is selected in the  
display.  
Number of stored  
transmission jobs  
3-digit memory  
number assiged to job  
START/  
2 Press  
ENTER  
.
TX STATUS (004)  
001:M#132  
XXXXX Co.: RECALL (01)  
• The fax jobs appear.  
10:34 AM  
• To print out the list of the jobs,  
002:M#135  
10:38 AM  
REPORT  
N/*  
YYYYYY Co.: WAITING  
press  
.
Name or number  
of destination  
Status of job  
51  
Sending a Fax by Automatic Dialing  
3 Press  
or  
to scroll through the list of jobs.  
DEL  
To cancel a job, press  
or  
to select the job, press  
, and  
START/  
then press  
ENTER  
.
STOP  
4 When you have finished checking the list, press  
the date and time display.  
twice to return to  
Note: To directly print out a list of the jobs waiting in memory for transmission,  
MEM.STATUS  
START/  
ENTER  
press  
,
or  
to select REPORT PRINT, and then  
.
B
Canceling a memory transmission by number  
If you know the memory number assigned to a memory transmission, you can  
cancel it with the following procedure. (If you don’t know the memory number,  
use the preceding procedure.)  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
or until  
B
MEMORY STATUS REPORT  
1:COPY STATUS  
overlay) and then  
2:MEMORY TX STATUS  
3:MEMORY RX STATUS  
4:MESSAGE CLEAR  
MESSAGE CLEAR is selected in the  
display.  
START/  
2 Press  
ENTER  
.
3 Enter the 3-digit memory number of the job you wish to cancel.  
START/  
4 Press  
ENTER  
.
52  
Sending a Fax by Automatic Dialing  
Automatic redialing  
If you use automatic dialing (including Direct Keypad Dialing) and the line is  
busy, the machine will automatically redial the number. The machine is set at  
the factory to make 2 redialing attempts at intervals of 5 minutes.  
To cancel automatic redialing, cancel the job as explained in Checking and  
canceling stored transmission jobs on page 51.  
If desired, you can change the number of redial attempts with Option Setting  
6, and the interval at which redialing takes place with Option Setting 7 (see  
page 203).  
♦ Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialing may stop before the set number of redialing  
attempts are made.  
Memory Retransmission  
If a line error occurs during any type of memory transmission, your fax will  
automatically redial the number and attempt to complete the transmission.  
Retransmission will begin from the page which was being transmitted when  
the error occurred.  
The machine has been set at the factory to make 10 attempts at  
retransmission, with each attempt made immediately after the previous  
attempt. If desired, you can change the number of attempts by changing  
Option Setting 17, and have the fax wait a selected number of minutes  
between each attempt by changing Option Setting 18 (see page 206).  
♦ The numbering of pages retransmitted will begin from "1" again.  
♦ If an error or power failure occurs during transmission of a cover sheet,  
retransmission will not take place.  
♦ To cancel retransmission, cancel the job as explained in Checking and  
canceling stored transmission jobs on page 51.  
53  
Creating and Using Personal Books  
Creating and Using Personal Books  
Personal books can be created that allow inviduals to program Rapid Key and  
Speed Dial numbers for their own personal use. Up to 20 books can be  
created in the FO-DC500/525, or 40 books in the FO-DC600.  
♦ Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be  
programmed in each personal book.  
♦ You can program a 4-digit passcode for a personal book. When this is done,  
the passcode must be entered to use or edit the book.  
Creating a personal book  
To create a new personal book, follow the steps below.  
♦ You can also use this procedure to edit a previously created book. In Step  
5, enter the number of the book.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
ENTRY MODE  
06:ID # MODE  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
2 Press  
ENTER  
and then  
or  
until BOOK ENTRY MODE is selected  
in the display.  
PERSONAL BOOK SETTING  
START/  
3 Press  
4 Press  
ENTER  
. Make sure that SET is  
1=SET  
2=CLEAR  
selected.  
PERSONAL BOOK SET  
BOOK #=  
START/  
ENTER  
.
54  
Creating and Using Personal Books  
5 Enter a 2-digit number from 01 to 20 (FO-DC500/525) or 01 to 40 (FO-  
DC600).  
• This number will identify the personal book.  
6 Enter a name for the personal book by pressing the letter entry keys.  
(Make sure the Rapid Key overlay is down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
• For more information on entering letters, see Step 5 on page 26  
PERSONAL BOOK SET  
USING NAME AS FAX HEADER  
1=YES  
2=NO  
START/  
7 Press  
ENTER  
.
8 Press  
or  
to select YES if you wish to use the book name in  
the header of faxes sent using the book.  
Select NO to use the sender’s name entered on page 25.  
START/  
9 Press  
ENTER  
.
10 If the network scanner option has been installed and user authentication  
is enabled in the machine’s Web page (see page 116), go to Step 11.  
Otherwise, go to Step 15.  
PERSONAL BOOK SET  
USING LOGIN NAME FOR  
AUTHENTICATION  
1=YES  
2=NO  
11 The screen at right will appear. Press  
or  
to select YES if you wish  
to store your login name for user  
authentication in the book. Select NO if  
you do not wish to store your login  
name.  
55  
Creating and Using Personal Books  
• If you store your login name in the book, user authentication (entering your  
login name and password) will be required each time you open the book;  
however, user authentication will not be required when you select a  
destination for transmission from the book. In addition, when logging in, you  
will be able to select your sender name (programmed in Step 16) from the  
sender list instead of entering your login name directly. (Note: When your  
login name is stored, the book passcode in Step 15 below is not used and  
cannot be programmed.)  
• If you do not store your login name in the book, user authentication will not  
be required when you open the book, but it will be required when you select  
a destination for transmission from the book. You can program a passcode  
for the book in Step 15 below, which must be entered to open the book.  
• When your login name is stored in your personal book, the sender name  
and sender address entered in Steps 16 and 18 below are used as the  
sender name and sender e-mail address for Scan to E-mail from the book.  
(Note: If you do not use your personal book to log in and instead directly  
enter your login name, the default sender name programmed in the  
machine (page 85) and your e-mail address as stored on the LDAP server  
are used as the sender name and sender e-mail address for Scan to E-  
mail.)  
START/  
12 Press  
ENTER  
. If you selected YES in Step 11, go to Step 13. If you  
selected NO, go to Step 15.  
13 Enter your login name for user authentication by pressing the letter  
entry keys (maximum of 32 characters).  
START/  
14 Press  
ENTER  
and go to Step 16.  
15 Enter a four-digit passcode for the personal directory book (this can be  
any four-digit number you like).  
START/  
If you do not wish to use a passcode, press  
ENTER  
to skip this step.  
56  
Creating and Using Personal Books  
16 If the network scanner option is not installed, this completes the  
STOP  
procedure. Press  
repeatedly to return to the date and time display.  
If the network scanner option is installed, press the letter keys to enter  
the sender name that will appear when you send a document to an e-  
mail recipient from the book. (Make sure the Rapid Key overlay is  
down.)  
• Note: Do not include special characters or symbols in the sender name  
(special characters may prevent transmission on some networks). For  
example, the following characters cannot be used if any computers involved  
in the transmission are running Windows XP: ¥ +/ : < > | ” ?  
• This sender’s name and the e-mail address entered in Step 18 will be used  
in place of the default name and address entered in the procedure on page  
85. These are used whenever a sender’s name and e-mail address are not  
entered manually when sending a document to an e-mail recipient.  
START/  
17 Press  
ENTER  
.
18 Press the letter keys to enter your e-mail address (sender e-mail  
address).  
START/  
19 Press  
20 Press  
ENTER  
.
STOP  
repeatedly to return to the date and time display.  
57  
Creating and Using Personal Books  
Using a personal book  
To program or use a Rapid Key or Speed Dial number in a personal book, you  
must first open the book. Follow these steps:  
Display:  
PERSONAL  
BOOK  
1 Press  
.
SELECT PERSONAL BOOK  
BY KEY OR PASSCODE  
The display briefly shows the  
following and then reverts to the  
date and time:  
2 Enter the 4-digit passcode of your  
book.  
If the book doesn’t have a passcode,  
** PERSONAL BOOK **  
SUSAN  
press  
once, enter the first letter of  
the name of the book if desired, press  
The name of your book  
appears here  
or  
until the book is selected  
START/  
in the display, and then press  
ENTER  
.
3 When your book is open, all of the Rapid Keys on the operation panel  
automatically convert to keys for use in your book. Speed Dial numbers  
1 through 16 are also available for use in your book.  
You can perform the following operations in a book:  
♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained  
on page 39.  
♦ Use a Rapid Key to fax a document as explained on page 46.  
♦ Use a Speed Dial number to fax a document as explained on page 47.  
♦ Program a Group Key in your book using Rapid Key and Speed Dial  
numbers from your book (see page 154).  
♦ Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial  
numbers, or a Group Key in your book (see page 151).  
♦ Set up a Program Key in your book (see page 178). (Note: Only Rapid Keys  
and Speed Dial numbers from your book can be used. A memory polling  
program cannot be entered. )  
58  
Creating and Using Personal Books  
♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers  
from your book (see page 162).  
♦ Set up a timer operation using a Rapid Key or Speed Dial number from your  
book (see page 170).  
♦ Print out the Destination List, Program/Group List, or Timer List (see page  
212). When printed from your book, these lists will show the corresponding  
information in your book.  
REDIAL  
♦ Press  
to redial the last number dialed from your book.  
♦ If the network scanner option is installed, you can program any Rapid Key  
or a Speed Dial number from 1 to 16 for Scan to E-mail as explained on  
page 90, and use the Rapid Key or Speed Dial number to send a document  
to an e-mail recipient as explained on pages 90 and 92.  
Closing a book  
A book will automatically close when the operation performed from the book is  
completed. If you need to close a book before performing an operation, press  
STOP . The display will show:  
CANCEL BOOK?  
1=YES  
2=NO  
START/  
Make sure that YES is selected and then press  
ENTER  
.
♦ If an operation is not performed within minute after opening a book, the  
book will automatically close.  
Canceling an operation performed from a book  
To cancel an operation that was set up from a book, you must first open the  
book (as explained on page 58) and then cancel the operation.  
For example, if you need to cancel a fax transmission that was performed from  
a book, open your book and then cancel the operation as explained on page  
51 or 52. Note that the job status of the fax can be checked without opening  
your book.  
To clear a Rapid Key or Speed Dial number in a book, open the book and then  
clear the key or number.  
59  
Creating and Using Personal Books  
Clearing a book  
Note: Before you can clear a personal book, you must clear all Rapid Keys,  
Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a  
transmission or timer operation is pending that uses a number in a book, the  
book cannot be cleared until the operation is completed or canceled.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
06:ID # MODE  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
until BOOK ENTRY MODE is selected  
in the display.  
PERSONAL BOOK SETTING  
START/  
3 Press  
ENTER  
and then  
or  
to  
1=SET  
2=CLEAR  
select CLEAR.  
START/  
4 Press  
ENTER  
.
5 Enter the 2-digit number of the book you wish to clear.  
6 If the book has a passcode, enter the passcode.  
START/  
7 Press  
ENTER  
.
STOP  
8 Press  
repeatedly to return to the date and time display.  
60  
Cover Sheet  
Cover Sheet  
You can have the machine generate a cover sheet and send it as the last page of  
your fax transmission. The cover sheet includes the date and time, the receiver’s  
name and number if a Rapid Key or Speed Dial number is used, the sender’s  
name and number, and the total number of pages.  
♦ Your name and number must be programmed in order for them to appear  
on the cover sheet (see page 25).  
♦ To have the recipient’s name appear, you must dial using a Rapid Key or  
Speed Dial number with the name programmed.  
(Example)  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
61  
Cover Sheet  
2 Press COVER SHEET . (Flip up the Rapid Key  
C
overlay if it is down.)  
• The display will briefly show COVER SHEET MODE ENTERED and then  
revert to SEND READY.  
STOP  
• To cancel the cover sheet selection, press  
.
3 Dial the receiving party and transmit the fax.  
If desired, you can set your fax to automatically send a cover sheet with every  
COVER SHEET  
transmission (you do not have to press  
each time). This is  
C
accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as  
explained on page 204.  
62  
Batch Page Numbering (Page  
Batch Page Numbering (Page Counter)  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash  
and the total number of pages being sent are added after each page number  
(for example, "P. 01/05", "P.02/05", etc.). This allows the recipient to check for  
missing pages.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
2 Press PAGE COUNTER . (Flip up the Rapid Key  
Caps Lock  
PAGE COUNTER  
# OF PAGE(S) =  
overlay if it is down.)  
3 Enter the total number of pages (“01” to “99”) by pressing the numeric  
keys.  
5
0
Example: 5 pages  
• If you are sending a cover sheet, do not include it in the total number of  
pages (the number will be adjusted automatically).  
4 Dial the receiving machine and transmit the document.  
♦ If you need to cancel a batch number entry, remove the document from the  
STOP  
feeder or press  
.
♦ If the number of pages actually transmitted does not coincide with the batch  
number entered, the alarm will sound and PAGE COUNT ERROR will  
appear in the display. PAGE E. will also appear in the NOTE column of the  
Transaction Report if printed.  
63  
Receiving Faxes  
Receiving Faxes  
The machine has two modes for receiving faxes:  
AUTO mode:  
Select this mode when you only want to receive faxes on the line connected to  
the machine. The machine will answer all calls automatically and receive  
incoming faxes.  
MANUAL mode:  
Select this mode when you have an extension phone connected to the same  
line as the machine and you want to receive both faxes and voice calls. All  
calls, including faxes, must be answered by picking up the extension  
phone.  
Setting the reception mode  
The reception mode is initially set to AUTO. To change the reception mode,  
follow the steps below.  
♦ If you have the dual-line option, use the procedure on page 70 to select the  
reception mode. Note that the reception mode can only be selected for Line  
1 (Line 2 is fixed at AUTO).  
Display:  
MENU  
1 Press  
. Make sure that  
MENU MODE  
RECEIVE MODE is selected in the  
display.  
1:RECEIVE MODE  
2:DESTINATION SETTING  
3:ENTRY MODE  
RECEIVE MODE  
1 = AUTO RECEPTION  
2 = MANUAL RECEPTION  
START/  
2 Press  
3 Press  
ENTER  
.
or  
to select AUTO RECEPTION or MANUAL  
RECEPTION.  
START/  
4 Press  
ENTER  
.
64  
Receiving Faxes  
Using AUTO Reception Mode  
In AUTO reception mode, the machine automatically answers all calls on one  
ring and receives incoming faxes.  
♦ You can change the number of rings on which the machine answers calls  
by changing Option Setting 2 (see page 202).  
♦ If you pick up an extension phone before the machine answers, you can talk  
to the other party and/or receive a fax as explained in the following section,  
Using MANUAL Reception Mode.  
Using MANUAL Reception Mode  
1 When the machine rings, answer the  
call on an extension phone connected  
to the same line.  
START/  
2 If you hear a fax tone, press  
ENTER  
on the machine.  
START/  
• If the other party first speaks with you, press  
ENTER  
after speaking. (Press  
your START key before the sender presses their Start key.)  
• If there is a document in the feeder, remove the document before pressing  
START/  
ENTER  
(otherwise the document will be transmitted).  
3 When RECEIVING appears in the  
display, hang up.  
65  
Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when the machine runs  
out of paper or toner, or a paper jam occurs, incoming faxes will be received to  
memory. Confidential faxes (see page 158) are also received to memory.  
When you have received a fax to memory, FAX RCVD IN MEMORY will  
appear in the display, along with NO PAPER, REPLACE TONER, or PAPER  
JAM. When you add paper, replace the toner cartridge, or clear the jam, the  
stored faxes will automatically print out.  
You can display information on faxes received to memory by following these  
steps:  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
or until  
B
MEMORY STATUS REPORT  
1:COPY STATUS  
2:MEMORY TX STATUS  
3:MEMORY RX STATUS  
4:MESSAGE CLEAR  
overlay) and then  
MEMORY RX STATUS is selected in the  
display.  
Number of received faxes  
START/  
ENTER  
2 Press  
.
RX STATUS (004)  
001:CONF. RX  
10:34 AM  
3456849123  
10:38 AM  
• The received faxes appear.  
002: CONF. RX  
• To print out the list of faxes, press  
5249762384  
REPORT  
.
N/*  
“CONF.” indicates that  
the fax is confidential  
Number of  
sender  
3 Press  
or  
to scroll through the list of jobs.  
STOP  
4 When you have finished checking the list, press  
the date and time display.  
twice to return to  
66  
Dual-line Option (FO-DC600 only)  
Dual-line Option (FO-DC600 only)  
The dual line option (FO-60DL) allows your machine to be connected to a  
second telephone line. If you wish to use this option, consult your dealer to  
have the dual line kit installed. The dual-line option is only available on the  
FO-DC600.  
Note: The FO-60DL dual line option and the FO-NP1 network printer option  
cannot both be installed on the same machine.  
After your dealer installs the dual line kit, connect your second phone line to  
the LINE 2 jack.  
Caution: Do not insert the line into the port on the LAN board (if installed).  
This will damage the LAN board.  
LINE 2  
♦ Manual fax transmission (Normal Dialing using the SPEAKER key or an  
extension phone connected to the machine) and manual fax reception are  
only possible on Line 1. An extension phone connected to the machine  
uses Line 1.  
♦ The machine will only ring when a call is received on Line 1. When a call is  
received on Line 2, the FAX 2 indicator will blink.  
Entering your name and fax numbers  
If you have the dual-line option, use the following procedure to enter your  
name (only one name can be entered) and the fax number of each line. This  
information will appear at the top of each fax page you send.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
67  
Dual-line Option (FO-DC600 only)  
ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
until OWN PASSCODE SET is selected.  
OWN PASSCODE SET  
SENDER’S NAME  
START/  
3 Press  
ENTER  
.
4 Flip the Rapid Key overlay down (if it is up), and enter your name by  
pressing the appropriate letter keys as shown below. (Max. of 24  
characters.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
G
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
• To enter a space, press  
.
• To change case, press  
.
Caps Lock  
DEL  
• To clear a mistake, press  
.
• To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
OWN PASSCODE SET  
LINE 1: SENDER’S NUMBER  
START/  
ENTER  
5 Press  
.
68  
Dual-line Option (FO-DC600 only)  
6 Enter the fax number (maximum of 20 digits) of Line 1.  
• To insert a space between digits, press  
.
STOP  
• To clear a mistake, press  
.
START/  
OWN PASSCODE SET  
LINE 2: SENDER’S NUMBER  
7 Press  
ENTER  
.
8 Enter the fax number (maximum of 20 digits) of Line 2.  
START/  
9 Press  
ENTER  
.
STOP  
10 Press  
until you return to the date and time display.  
Selecting the line  
LINE  
@
If you wish to use a particular line to fax a document, press  
one or  
more times before dialing until the desired line appears in the display. The  
selections will appear in the following order in the display:  
LINE-1 SELECTED  
LINE-2 SELECTED  
LINE AUTO SELECTED.  
LINE  
@
If you select LINE AUTO SELECTED or do not make a selection with  
,
the first available line will be used.  
69  
Dual-line Option (FO-DC600 only)  
♦ If you wish to restrict either of the lines to transmission only or reception  
only, see the following section.  
♦ When you program an auto-dial number (Rapid Key or Speed Dial number),  
you can specify that the number use a particular line.  
LINE  
@
Note: The  
key cannot be used to select a line if either of the lines has  
been set to reception only as explained in the following section. A line  
LINE  
@
selection made with  
will override a line selection programmed into a  
Rapid Key or Speed Dial number.  
Restricting a line to transmission or reception /  
selecting the reception mode for Line 1  
You can restrict either line to transmission only or reception only. You can also  
use this procedure to select the reception mode (AUTO or MANUAL) for Line  
1 (the reception mode for Line 2 is fixed at AUTO).  
Display:  
MENU  
1 Press  
and then  
so that  
MENU MODE  
LINE SETTING MODE is selected in the  
display.  
1:LINE SETTING MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
LINE SETTING MODE  
1:LINE 1  
2 Press  
ENTER  
.
2:LINE 2  
• Line 1 is intially selected. If you wish to  
adjust the setting for Line 2, press  
to select LINE 2.  
70  
Verification Stamp Option  
Settings for Line 1:  
START/  
ENTER  
3 Press  
and then  
or  
LINE 1 SETTING  
until the desired setting is selected.  
1=TX AND RX (AUTO)  
2=TX AND RX (MANU)  
3=RX (AUTO) ONLY  
4=RX (MANU) ONLY  
• Note: “TX” stands for “transmission”  
and “RX” stands for “reception”.  
“AUTO” and “MANU” indicate AUTO  
and MANUAL reception modes.  
Settings for Line 2:  
LINE 2 SETTING  
1=TX AND RX (AUTO)  
2=TX ONLY  
3=RX ONLY  
START/  
4 Press  
ENTER  
.
STOP  
5 Go back to Step 3 to select a setting for the other line, or press  
exit.  
to  
Verification Stamp Option  
When transmitting a document, you can have the machine stamp each  
document page as it is scanned. After scanning, you can check to see if all  
documents have been stamped to verify that no double feeds occurred. (A  
double feed occurs when two pages are fed through the scanner at once,  
which means that one of the pages is not scanned.)  
To use this function, have your dealer install the Verification Stamp option,  
and then set Option Setting 29 to ON as explained on page page 209.  
71  
PC Fax Function (Requires the FO-LN1 Option)  
PC Fax Function (Requires the FO-LN1  
Option)  
The PC-Fax function allows you to fax documents directly from your computer.  
This saves you the trouble of printing a document and then faxing it from the  
machine.  
Important: The PC-Fax function can only be used to send faxes. It cannot be  
used to receive faxes to your computer.  
To use the PC Fax function,  
♦ The FO-LN1 network interface kit must be installed in the machine. (This kit  
is also used for the network scanner and printer options explained in the  
following chapters.)  
♦ The PC-Fax driver must be installed in your computer. The PC-Fax driver is  
installed from the CD-ROM in the FO-LN1 network interface kit.  
The Status Monitor can also be installed to monitor the status of faxes sent  
from your computer using the PC-Fax driver. The Status Monitor notifies you  
when transmission is completed and alerts you if an error occurs.  
System requirements  
To use the PC-Fax driver, you must have one of the following versions of  
Windows:  
Windows 98/ME/NT 4.0/2000/XP  
Installing the PC-Fax driver in your computer  
To install the PC-Fax driver in your computer, see the installation guide in the  
CD-ROM in the FO-LN1 network interface kit. The installation guide  
(“Installation Guide.pdf”) is located in the PC-FAX folder of the CD-ROM.  
72  
PC Fax Function (Requires the FO-  
Using the PC-Fax function  
To fax a document from your computer, open the document in the application  
used to create it and select Print from the File menu. In the Print window,  
select “SHARP FO-DC Series FAX” for the printer and then click OK.  
A window will appear to let you enter the destination fax number (or select it  
from the address book) and select any other fax settings. When finished, click  
OK. The document will be sent to the machine, which will then dial the fax  
number and fax the document to the recipient.  
For detailed information on using the PC-Fax function, open the Help file for  
the PC-Fax driver.  
73  
3. Network Scanner Option  
Introduction  
The FO-NS2 Network Scanner Expansion Kit allows you to scan a document  
and directly transmit the image to an e-mail address (Scan to E-mail), FTP  
server (Scan to FTP), or computer desktop on your network (Scan to  
Desktop). To use this option, the machine must be connected to a network.  
Depending on the file format selected for the image, the recipient can view it  
with Adobe Acrobat Reader , any Tiff-compatible viewer such as Imaging ,  
or in the case of Scan to Desktop, SharpDesk.  
Scan a document  
and transmit the  
image file to...  
An FTP server,  
for downloading  
by recipients at  
their convenience  
Any e-mail  
address  
Your computer  
desktop, for  
processing as  
you desire  
Scan destinations can be stored in  
Rapid Keys on the machine, for easy  
one-touch scanning and transmission.  
74  
Introduction  
Steps required for setup  
The following steps are required to use the network scanner option. The steps  
must be completed in the order shown.  
1. Your dealer must install the FO-LN1 network interface kit and the FO-NS2  
network scanner kit, and enter the network scanner product key. The machine  
must be connected to the network.  
2. Your network administrator must decide whether the machine will be  
assigned a permanent IP address, or receive an address automatically from a  
DHCP server (assigning a permanent IP address is recommended; if DHCP  
is used, the lease time for the address should be set to unlimited). If a  
permanent IP address is to be assigned, the network administrator must  
determine what address will be used, and identify the subnet mask and  
gateway. Once this information has been determined, the IP address setting  
should be completed in the machine as explained on page 76.  
❏ Permanent IP address ❏ DHCP server  
IP address (  
Gateway  
.
.
.
) Subnet mask (  
)
.
.
.
)
(
.
.
.
3. The following information must be entered in the Web page in the machine  
using a Web browser on a computer connected to the same network. This  
procedure is explained on page 80. Obtain the information from your network  
administrator.  
-The IP address or host name of your e-mail server  
IP address (  
.
.
.
) Host name (  
)
-The IP address of your DNS server  
-Your domain name  
(
(
)
)
-Your network administrator’s e-mail address (  
)
4. Scan to E-mail setup must be completed as explained on page 85.  
5. To use Scan to Desktop, you must install the Network Scanner Tool and  
Sharpdesk programs in your computer. These programs are installed from the  
CD-ROM that comes with the network scanner kit (see page 97 for installation  
instructions). User’s guides in PDF format for the programs are also included  
on the CD-ROM.  
6. Destinations for Scan to E-mail and Scan to FTP can be programmed into  
Rapid Key and Speed Dial numbers using the Web page in the machine.  
These procedures are explained on page 82. Scan to E-mail destinations can  
also be programmed using the operation panel of the machine as explained  
on page 90. To use a Rapid Key or Speed Dial number to transmit a scanned  
document, see pages 90 and 92. To transmit a scanned document to an e-  
mail address without using a Rapid Key or Speed Dial number, see page 88.  
75  
Setting the IP Address  
Setting the IP Address  
Once your dealer has installed the network scanner option and the machine is  
connected to the network, the network administrator or administrator of the  
machine should use the following procedure to set the IP address of the  
machine.  
Note: Although “DHCP” is available as a setting for the IP address (this  
means that the machine automatically obtains an address from a DHCP  
server), it is recommended that a permanent IP address be assigned to the  
machine. If DHCP must be used, it is recommended that the DHCP lease time  
for the IP address be set to unlimited. To check the IP address currently  
assigned to the machine when DHCP is used, print out the network setting list  
as explained on page 79.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until NETWORK SETTING is selected in  
the display.  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
NETWORK SETTING  
START/  
2 Press  
ENTER  
.
1:NETWORK CONFIG SET  
2:SCAN TO E-MAIL SET-UP  
3:NETWORK SETTING LIST  
• Make sure that NETWORK CONFIG  
SET is selected.  
START/  
NETWORK CONFIG SET  
1:IP ADDRESS SETTING  
2:INITIALIZE THE NIC  
3 Press  
ENTER  
.
• Make sure that IP ADDRESS SETTING  
is selected.  
IP ADDRESS SETTING  
ENABLE DHCP  
1:YES  
START/  
4 Press  
ENTER  
.
2:NO  
76  
Setting the IP Address  
5 If the machine will receive an IP address automatically from a DHCP  
server, make sure that “YES” is selected (this will enable DHCP).  
If the machine will be assigned a permanent IP address, press  
to select “NO”.  
or  
START/  
6 Press  
ENTER  
.
• If you enabled DHCP by selecting “YES” in the previous step, this  
completes the setting. Wait while the machine writes the setting to the NIC  
board (“DO NOT POWER DOWN” will appear in the display). When the  
display changes to “OK”, turn off the power of the machine and then turn it  
back on to make the new setting take effect. (Before turning off the power,  
make sure the machine is not in the middle of a job: 1) check whether the  
JOB STATUS  
machine is printing, and 2) press  
and check the display to see if the  
machine is sending or receiving a fax.)  
IP ADDRESS  
7 If you are entering a permanent IP  
[
] [ ] [ ][  
]
START/  
address, press  
ENTER  
.
8 Enter the IP address of your machine (to move the cursor to the right,  
START/  
press  
). When finished, press  
ENTER  
.
• To correct a mistake, press  
to move the cursor back to the mistake,  
and then enter the correct number.  
START/  
ENTER  
9 Enter the IP subnet mask. When finished, press  
.
START/  
10 Enter the IP gateway. When finished, press  
ENTER  
.
77  
Setting the IP Address  
11 Wait while the machine writes the setting to the NIC board (“DO NOT  
POWER DOWN” will appear in the display). When the display changes to  
“OK”, turn off the power of the machine and then turn it back on to make  
the new settings take effect. (Before turning off the power, make sure  
the machine is not in the middle of a job: 1) check whether the machine  
JOB STATUS  
is printing, and 2) press  
and check the display to see if the  
machine is sending or receiving a fax.)  
Initializing the network interface board  
Normally the network interface board (NIC) does not need to be initialized  
(returned to the factory default settings). In the event that you do need to  
initialize the board, follow the Steps 1 to 3 of the previous procedure to access  
“NETWORK CONFIG SET”, press  
to select “INTIALIZE THE NIC”, and  
START/  
START/  
then press  
ENTER  
. Press  
to select “YES” and then press  
ENTER  
. Wait  
while the machine writes the setting to the NIC board (“DO NOT POWER  
DOWN” will appear in the display). When the display changes to “OK”, turn off  
the power of the machine and then turn it back on to make the new setting  
take effect. (Before turning off the power, make sure the machine is not in the  
middle of a job: 1) check whether the machine is printing, and 2) press  
JOB STATUS  
and check the display to see if the machine is sending or receiving a  
fax.)  
78  
Printing out the Network Settings  
Printing out the Network Settings  
You can print lists showing the current network settings and network interface  
board settings.  
♦ To check the IP address of the machine, select PRINT NETWORK  
SETTINGS in Step 3 below.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until NETWORK SETTING is selected in  
the display.  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
START/  
NETWORK SETTING  
2 Press  
ENTER  
and then  
.
1:NETWORK CONFIG SET  
2:SCAN TO E-MAIL SET-UP  
3:NETWORK SETTING LIST  
• Make sure that NETWORK SETTING  
LIST is selected.  
NETWORK SETTING LIST  
1:PRINT NETWORK SETTINGS  
2:PRINT NIC INFORMATION  
START/  
3 Press  
ENTER  
.
4 Press  
press  
or  
to select the list that you wish to print, and then  
START/  
ENTER  
. (Note: “NIC” is an acronym for “network interface board”.)  
79  
Mail Server and DNS Server Settings  
Mail Server and DNS Server Settings  
Settings for your E-mail server and DNS server must be configured in order to  
use the network scanner function. To configure the settings, access the  
machine's Web page from a computer that is connected to the same network  
as the machine. The Web page can be displayed with your Web browser  
(Internet Explorer 4.0 or later, or Netscape Navigator 4.0 or later).  
Accessing the Web page in the machine  
To access the Web page in the machine, type in the IP address of the  
machine in your browser in the format http://XXX.XXX.X.X, where the X’s are  
the IP address (the number of digits between periods will vary depending on  
the address). If you need to check the IP address of the machine, print out the  
network settings as explained on page 79.  
Mail server and DNS server  
To configure your mail server and DNS server settings, click E-mail & DNS Setup  
in the menu at the left of the Web page. Enter the IP address or host name of your  
e-mail server in E-mail Server, the e-mail address of your network administrator  
in System Administrator Address, the IP address of your DNS server in DNS  
Server, and your domain name in Domain Name. Select your time zone from the  
list in Time Zone. Note that the IP address of your DNS server must be entered if  
you enter a host name instead of an IP address in E-mail Server. This is also true  
if host names will be used for Scan to FTP or Scan to Desktop destinations.  
♦ If “DHCP” was selected for the IP address of the machine, the IP address of  
the DNS server appears automatically and cannot be changed.  
80  
Mail Server and DNS Server Settings  
Setting Passwords  
Passwords can be set to restrict Web page access and protect settings. An  
administrator password and a user password can be set. When the Web page  
is accessed with the administrator password, all settings can be configured.  
When the Web page is accessed with the user password, destinations in the  
Scanner Destination Management menu can be stored, deleted, and edited;  
however, settings in the Setup menu cannot be configured.  
To enable password protection, click Passwords in the Web page menu and  
select the “Enable Password Protection of this Web Site” checkbox. The  
passwords for “User” and “admin” are both initially set to “Sharp”. If you wish  
to change a password, enter “Sharp” in Old Admin Password, and then  
enter the new password under User Password or Admin Password. A  
password must consist of alphanumeric characters and be no more than 10  
characters long. Passwords are case sensitive.  
When you are finished, click Submit to store the new settings and then turn  
the machine power off and then back on. The next time you attempt to access  
the Web page, you will be prompted for the password. For the User name,  
enter “user” if you are accessing the page as a user, or “admin” if you are  
accessing the page as an administrator.  
For more information on setting passwords, click Help at the bottom of the  
Web page menu.  
Network Scanning and Sender E-mail settings  
The network scanning settings allow you to select the method for assigning a  
file name to a scanned image and enter a subject for Scan to E-mail (the  
subject can also be entered from the operation panel of the machine as  
explained in Scan to E-mail Setup on page 85).  
Click Network Scanning in the menu and then configure the settings as  
needed. When finished, be sure to click Submit to store the new settings.  
To enter the sender name and sender e-mail address that appear on e-mail  
that you send, click Sender E-mail. The sender information can be entered  
separately for each personal book and for the COMMON book.  
Note: Do not include special characters or symbols in the sender name  
(special characters may prevent transmission on some networks). For  
example, the following characters cannot be used if any computers involved in  
the transmission are running Windows XP: ¥ +/ : < > | ” ?  
For detailed information on all the settings in the Web page, click Help.  
81  
Storing Network Scanning Destinations  
Storing Network Scanning Destinations  
Network scanning destinations can be stored in Rapid Keys and Speed Dial  
numbers. The Rapid Keys and Speed Dial numbers can be in a personal book  
or in the COMMON book.  
♦ Scan to E-mail can be performed by manually entering the destination e-  
mail address at the time of transmission, or by using a Rapid Key or Speed  
Dial number. A Scan to E-mail destination can be stored in a Rapid Key or  
Speed Dial number using the Web page, or using the operation panel on  
the machine (to use the operation panel, see page 94).  
♦ To use Scan to FTP, the destination must be previously stored in a Rapid  
Key or Speed Dial number. A Scan to FTP destination can only be stored in  
a Rapid Key or Speed Dial number using the Web page.  
♦ To use Scan to Desktop, the Network Scanner Tool and SharpDesk  
programs must be installed in the destination computer. During installation  
and setup the Network Scanner Tool automatically stores the computer as  
a Scan to Desktop destination, and for this reason, the Web page should  
not be used to store Scan to Desktop destinations. However, the Web page  
can be used to change the selected file format for a Scan to Desktop  
destination, copy a Scan to Desktop destination into a different address  
book, or delete a Scan to Desktop destination if the Network Scanner Tool  
has been uninstalled from the computer.  
♦ Fax destinations can also be stored in Rapid Keys and Speed Dial numbers  
using the Web page.  
82  
Storing Network Scanning Destinations  
Storing destinations in the Web page  
To store a destination, click the desired destination type (E-mail, FTP, Fax or  
Group) under Destination Management in the Web page menu. In the  
Destination Management page, enter the destination name and select a  
personal address book or the COMMON book. To select a Rapid Key or  
Speed Dial number, select the Location Assigned Manually checkbox and  
select a Rapid Key or Speed Dial number from the list. Enter the information  
required for the destination type, and click Submit.  
To edit or delete a destination, click Destination Management in the Web page  
menu, select the destination you wish to edit or delete, and click Edit or Delete  
at the bottom of the page. For detailed information on setting up, editing, and  
deleting destinations, click Help at the bottom of the Web page menu.  
83  
Storing Network Scanning Destinations  
Scan to FTP (Hyperlink)  
When using Scan to FTP to send an image to an FTP server, you can also have  
notifications automatically sent by e-mail to selected recipients informing them  
that the image has been posted on the server. The e-mail will contain a hyperlink  
to the image file on the server, allowing the recipients to open the file by simply  
clicking on the hyperlink (unless the FTP server requires a password).  
To use this feature, select the “Enable Hyperlink to FTP server to be e-mailed”  
checkbox when storing the Scan to FTP destination, and then select the  
recipients for the e-mail from the E-mail Destination list.  
Creating personal books in the Web page  
To create a new personal book in the Web page, click Personal Address  
Book in the Web page menu, and then click Add in the Personal Address  
Book Setup page. Enter the required information and click Submit.  
Information on using Scan to Desktop  
Unlike the case where a scanner is directly connected to your computer,  
scanning using Scan to Desktop cannot be directly initiated from a scanning  
application in your computer. Instead, scanning is begun by pressing the  
Rapid Key or Speed Dial number on the machine that contains your computer  
as a Scan to Desktop destination. To use Scan to Desktop, the Network  
Scanner Tool must be running in your computer (it starts and runs  
automatically in the background when you power up your computer).  
Your computer is automatically stored as a Scan to Desktop destination in a  
Rapid Key or Speed Dial number when you install the Network Scanner Tool.  
After you install and set up the Network Scanner Tool, access the Web page  
in the machine from your browser on your computer, and click Destination  
Management in the menu to see which Rapid Key or Speed Dial number your  
computer is stored in. This will be the Rapid Key or Speed Dial number you  
will use to scan documents to your computer.  
84  
Scan to E-mail Setup  
Scan to E-mail Setup  
To use the Scan to E-mail function, the subject and sender information (name  
and e-mail address) that appear when an image is sent to an e-mail recipient  
must be entered, and the file format for the scanned image must be selected.  
(Note: The file format set in this procedure does not apply to Scan to E-mail  
using a Rapid Key or Speed Dial number.)  
♦ The preset subject is “Scanned image from FO-DCXXX” (where “XXX” is  
“500” on the FO-DC500 and FO-DC525, and “600” on the FO-DC600), and  
the preset file format is “TIFF/G4”.  
♦ You can enter a different sender name and select a different file format at  
the time of transmission. The subject can only be changed using the  
following procedure.  
Important: To use Scan to E-mail, sender information must be set using the  
following procedure, or using the Web page as explained on page 81, even if  
a sender is manually entered at the time of transmission.  
Note: In the event that your e-mail server is unable to successfully complete a  
Scan to E-mail transmission, your server will send notification to the sender e-  
mail address that you enter in the following procedure or at the time of  
transmission.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until NETWORK SETTING is selected in  
the display.  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
NETWORK SETTING  
START/  
2 Press  
ENTER  
and then  
or  
1:NETWORK CONFIG SET  
2:SCAN TO E-MAIL SET-UP  
3:NETWORK SETTING LIST  
until SCAN TO E-MAIL SET-UP is  
selected.  
SCAN TO E-MAIL SET-UP  
1:E-MAIL SUBJECT  
2:E-MAIL SENDER  
3:FILE FORMAT  
START/  
3 Press  
4 Press  
ENTER  
.
.
START/  
ENTER  
85  
Scan to E-mail Setup  
5 Enter the e-mail subject by pressing the letter entry keys (max. of 60  
characters). (Make sure the Rapid Key overlay is flipped down.)  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
• To enter a space, press  
.
• To change case, press  
.
Caps Lock  
DEL  
• To clear a mistake, press  
.
• To enter a number, press the appropriate numeric key. To enter the symbol  
SYMBOL  
on a letter key (the character to the right of the slash), press  
(“SYM”  
SYMBOL  
will appear in the display) and then the letter key (press  
turn off symbol entry mode).  
again to  
• To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
SCAN TO E-MAIL SET-UP  
1:E-MAIL SUBJECT  
2:E-MAIL SENDER  
3:FILE FORMAT  
START/  
6 Press  
ENTER  
.
• Make sure that E-MAIL SENDER is  
selected.  
START/  
7 Press  
ENTER  
.
8 Press the letter keys to enter the sender name (see Step 5).  
• Note: Do not include special characters or symbols in the sender name  
(special characters may prevent transmission on some networks). For  
example, the following characters cannot be used if any computers involved  
in the transmission are running Windows XP: ¥ +/ : < > | ” ?  
86  
Scan to E-mail Setup  
START/  
ENTER  
9 Press  
.
10 Press the letter keys to enter your e-mail address (see Step 5).  
SCAN TO E-MAIL SET-UP  
START/  
11 Press  
ENTER  
.
1:E-MAIL SUBJECT  
2:E-MAIL SENDER  
3:FILE FORMAT  
• Make sure that FILE FORMAT is  
selected.  
FILE FORMAT SETTING  
1:TIFF-G4  
2:TIFF-G3  
START/  
12 Press  
ENTER  
.
3:TIFF-NO COMPRESSION  
4:PDF-G4  
5:PDF-G3  
13 Press  
or  
to select the desired combination of file format  
(TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION).  
• TIFF is a bitmap format that can be compressed without loss of data. TIFF  
images can be viewed by many viewer programs. PDF is a widely used  
format that requires Adobe Acrobat Reader to view.  
• G4 provides the greatest amount of compression and works well with most  
black and white files. If the recipient cannot open a G4-compressed file or  
experiences other difficulties, try G3 or “NO COMPRESSION”.  
STOP  
START/  
14 Press  
ENTER  
and then press  
repeatedly to return to the date and  
time display.  
87  
Scan to E-mail Using the E-mail Key  
Scan to E-mail Using the E-mail Key  
Use the e-mail key when you wish to manually enter the e-mail address of a  
recipient for Scan to E-mail. The scanned image will be sent as an e-mail  
attachment. A message can also be included as explained in Steps 5 and 6.  
Important:  
To use Scan to E-mail, the setup procedures outlined on page 74 must be  
completed. This includes setting a default sender as explained in the  
procedure beginning on page 85 of this manual.  
♦ If you need to change the e-mail subject, use the procedure on page 85.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
RESOLUTION  
CONTRAST  
• Press  
and/or  
to set  
the resolution and contrast if needed.  
The default resolution is FINE. Note  
that STANDARD and SUPER FINE are  
primarily for faxing and are not  
recommended for scanning.  
Display:  
e-mail  
2 Press  
.
SCAN TO E-MAIL  
TO: [  
3 Enter the e-mail address of the recipient by pressing the letter entry  
keys (for details, see Step 5 on page 86; max. of 60 characters). (Make  
sure the Rapid Key overlay is flipped down.)  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
88  
Scan to E-mail Using the E-mail Key  
START/  
ENTER  
4 Press  
.
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
5 If you wish to enter a message, your  
name, or your return e-mail address, or  
select the file format for the document,  
press  
.
(If you wish to use the default settings  
you entered on page 85 and do not  
need to enter a message, go directly to  
Step 8.)  
4:MESSAGE  
NO MESSAGE  
Your preset sender and file  
format appear in “XXX”.  
6 Press  
to select the option you want to change, and then press  
START/  
ENTER  
. Change the selected option as follows:  
• FROM  
Enter your name, press  
START/  
ENTER  
START/  
ENTER  
, enter your e-mail address, and press  
.
• FILE FORMAT  
Press  
to select the desired combination of file format (TIFF or PDF)  
START/  
and compression (G3, G4 or NO COMPRESSION), and then press  
ENTER  
.
• MESSAGE  
Use the letter entry keys to enter a message (see Step 5 on page 86;  
maximum of 256 characters). A line break can be entered by pressing  
START/  
. When finished, press  
ENTER  
.
1:START SCANNING  
2:FROM  
XXX  
7 When you have finished changing the  
options, press  
or  
to select  
START SCANNING.  
3:FILE FORMAT  
XXX  
4:MESSAGE  
NO MESSAGE  
89  
Sending an Image Using a Rapid Key or Speed Dial Number  
START/  
8 Press  
ENTER  
. The document is scanned and transmitted.  
Sending an Image Using a Rapid Key or  
Speed Dial Number  
Sending an image using a Rapid Key  
Use this procedure to scan a document and send the image to an E-mail, FTP,  
or Desktop destination that has been stored in a Rapid Key.  
Important: To use this procedure, the setup procedures outlined on page 74  
must be completed. In the case of Scan to E-mail, this includes setting a  
default sender as explained in the procedure beginning on page 85 of this  
manual.  
♦ If you are sending the image to an e-mail destination and need to change  
the subject, use the procedure on page 85.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
RESOLUTION  
CONTRAST  
• Press  
and/or  
to set  
the resolution and contrast if needed.  
The default resolution is FINE. Note  
that STANDARD and SUPER FINE are  
primarily for faxing and are not  
recommended for scanning.  
2 Press the appropriate Rapid Key.  
• The name of the recipient will appear in the display. (If the destination is not  
correct, press STOP .)  
• If the destination is an FTP or Desktop destination, or if the destination is  
an e-mail destination and you don’t need to enter a message or change any  
of the e-mail options, this completes the procedure.  
90  
Sending an Image Using a Rapid Key  
3 If the destination is an e-mail  
destination and you wish to enter a  
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
4:MESSAGE  
NO MESSAGE  
message, or change the sender name  
or e-mail address, or select the file  
format for the document, press  
WITHIN 5 SECONDS after pressing the  
Rapid Key in Step 2.  
(After 5 seconds, the document will be  
scanned and transmitted using the  
settings that were stored in the Rapid  
Key.)  
4 Press  
to select the option you want to change, and then press  
START/  
ENTER  
. Change the selected option as follows:  
• FROM  
Enter your name, press  
START/  
ENTER  
START/  
ENTER  
, enter your e-mail address, and press  
.
• FILE FORMAT  
Press  
to select the desired combination of file format (TIFF or PDF)  
START/  
and compression (G3, G4 or NO COMPRESSION), and then press  
ENTER  
.
• MESSAGE  
Use the letter entry keys to enter a message (maximum of 256 characters).  
START/  
A line break can be entered by pressing  
. When finished, press  
ENTER  
.
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
5 When you have finished changing the  
options, press  
or  
to select  
START SCANNING.  
4:MESSAGE  
NO MESSAGE  
START/  
6 Press  
ENTER  
to begin scanning and transmission.  
91  
Sending an Image Using a Rapid Key or Speed Dial Number  
Sending an image using a Speed Dial number  
Use this procedure to scan a document and send the image to an E-mail, FTP,  
or Desktop destination that has been stored in a Speed Dial number.  
Important: To use this procedure, the setup procedures outlined on page 74  
must be completed. In the case of Scan to E-mail, this includes setting a  
default sender as explained in the procedure beginning on page 85 of this  
manual.  
♦ If you are sending the image to an e-mail destination and need to change  
the subject, use the procedure on page 85.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
RESOLUTION  
CONTRAST  
• Press  
and/or  
to set  
the resolution and contrast if needed.  
The default resolution is FINE. Note  
that STANDARD and SUPER FINE are  
primarily for faxing and are not  
recommended for scanning.  
SPEED DIAL  
2 Press  
and then enter the Speed Dial number by pressing the  
numeric keys.  
START/  
ENTER  
• If you enter less than 3 digits for the Speed Dial number, press  
to  
complete the entry.  
• Check the display to make sure the destination shown is correct (if not,  
STOP  
press  
and repeat Step 2).  
92  
Sending an Image Using a Rapid Key  
3 If the destination is an e-mail  
destination and you wish to enter a  
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
message, your name, or your return e-  
mail address, or select the file format  
for the document, press  
.
4:MESSAGE  
NO MESSAGE  
(If the destination is an FTP or Desktop  
destination, or if you wish to use the e-  
mail settings that were stored in the  
Speed Dial number and do not need to  
enter a message, go directly to Step 6.)  
4 Press  
to select the option you want to change, and then press  
START/  
ENTER  
. Change the selected option as follows:  
• FROM  
Enter your name, press  
START/  
ENTER  
START/  
ENTER  
, enter your e-mail address, and press  
.
• FILE FORMAT  
Press  
to select the desired combination of file format (TIFF or PDF)  
START/  
and compression (G3, G4 or NO COMPRESSION), and then press  
ENTER  
.
• MESSAGE  
Use the letter entry keys to enter a message (maximum of 256 characters).  
START/  
A line break can be entered by pressing  
. When finished, press  
ENTER  
.
1:START SCANNING  
2:FROM  
XXX  
5 When you have finished changing the  
options, press  
or  
to select  
START SCANNING.  
3:FILE FORMAT  
XXX  
4:MESSAGE  
NO MESSAGE  
START/  
6 Press  
ENTER  
to begin scanning and transmission.  
93  
Sending an Image Using a Rapid Key or Speed Dial Number  
Storing an e-mail address in a Rapid Key or Speed Dial  
number  
This section explains how to store e-mail addresses in Rapid Key and Speed  
Dial numbers using the operation panel of the machine. This will allow you to  
send documents to e-mail recipients without having to manually enter the e-  
mail address each time.  
♦ This procedure cannot be used to store an FTP or Desktop destination  
(these can only be stored as explained on page 82).  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
. Make sure that  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
DESTINATION SETTING is selected.  
DESTINATION SETTING  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
. Make sure that SET is  
selected.  
DESTINATION SET  
PRESS RAPID OR SPEED  
START/  
ENTER  
4 Press  
.
94  
Sending an Image Using a Rapid Key  
5 To program a Rapid Key number, press  
DESTINATION SET  
SELECT DESTINATION TYPE  
1=FAX  
the Rapid Key that you wish to use. (To  
select Rapid Keys 40 through 59, flip  
up the Rapid Key overlay.)  
2=E-MAIL  
To program a Speed Dial number,  
SPEED DIAL  
press  
and then enter the  
number that you wish to use (“1” to  
“100” on the FO-DC500/525, or “1” to  
“200” on the FO-DC600). (If you enter  
START/  
less than three digits, press  
complete the entry.)  
ENTER  
to  
DESTINATION SET  
SELECT DESTINATION TYPE  
1=FAX  
6 Press  
to select E-MAIL.  
2=E-MAIL  
START/  
ENTER  
7 Press  
.
8 Enter the e-mail address of the recipient by pressing the letter entry  
keys (for details, see Step 5 on page 86; max. of 60 characters). (Make  
sure the Rapid Key overlay is flipped down.)  
DEL  
• To clear a mistake, press  
.
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
START/  
ENTER  
9 Press  
.
95  
Sending an Image Using a Rapid Key or Speed Dial Number  
10 Enter the name of the party by pressing the letter entry keys (max. of 20  
characters). (Make sure the Rapid Key overlay is flipped down.)  
DESTINATION SET  
SELECT FILE FORMAT  
1:TIFF-G4  
START/  
11 Press  
ENTER  
.
2:TIFF-G3  
3:TIFF-NO COMPRESSION  
4:PDF-G4  
5:PDF-G3  
12 Press  
or  
to select the file format (TIFF or PDF) and  
compression method (G3, G4, or NO COMPRESSION) for the document  
that will be sent as an e-mail attachment. (Note: You can override this  
setting during the transmission procedure.)  
START/  
13 Press  
ENTER  
.
STOP  
14 Return to Step 5 to program another number, or press  
to return to the date and time display.  
repeatedly  
• If you programmed a Rapid Key number, you can write the name of the  
destination on the label above the Rapid Key.  
Editing a Rapid Key or Speed Dial number  
To make changes in a Rapid Key or Speed Dial number, repeat the  
programming procedure. Select the Rapid Key or Speed Dial number for  
which you want to make changes in Step 5, and then change the  
programmed information as needed in the following steps.  
Clearing a Rapid Key or Speed Dial number  
To clear a Rapid Key or Speed Dial number, select CLEAR in Step 3 of the  
START/  
programming procedure, press  
ENTER  
, select the Rapid Key or Speed Dial  
START/  
number as explained in Step 5, and then press  
ENTER  
.
96  
Installing the Network Scanner Software  
Installing the Network Scanner Software  
To use the Scan to Desktop function, the following two software programs  
must be installed in your computer (the destination computer for Scan to  
Desktop). The programs are installed from the CD-ROM that comes with the  
network scanner expansion kit.  
♦ Sharpdesk (Desktop Document Management Software)  
♦ Network Scanner Tool  
Note: Sharpdesk can be installed and used in 5 computers. If you need to install  
Sharpdesk in more than 5 computers, please contact your Sharp dealer.  
Software Programs  
For detailed information on each of the software programs, please refer to the  
user's guides on the CD-ROM.  
Sharpdesk (Desktop Document Management Software)  
Sharpdesk lets you manage a variety of electronic information such as  
scanned image data from the network scanner or documents created using  
word processing or spreadsheet application software. Some of the important  
features of Sharpdesk are:  
♦ Sharpdesk works with your scanner to let you read paper documents into  
your computer using a full-featured set of scanning controls and options.  
♦ Sharpdesk makes editing of your images and documents quick and easy.  
♦ A text image scanned into Sharpdesk can be converted into editable text for  
use with your favorite word processor. Sharpdesk uses an advanced  
Optical Character Recognition (OCR) engine that even preserves your  
document layouts.  
Note: For the best results, set the resolution to ULTRA FINE when  
scanning a document for OCR conversion.  
Network Scanner Tool  
This is a utility that helps you use Scan to Desktop. It configures the  
necessary settings in the network scanner and client computer to receive  
data. In addition, Network Scanner Tool will automatically start Sharpdesk  
when image data is received. The scanned image received by your computer  
can be:  
97  
Installing the Network Scanner Software  
♦ Saved in a folder.  
♦ Passed to an application set in the Network Scanner Tool.  
♦ Sent as e-mail.  
♦ Saved in Sharpdesk.  
User's Guides for Software Programs  
The Manual folder in the CD-ROM contains user's guides (in PDF format) for  
each of the software programs.  
♦ Sharpdesk User's Guide  
♦ Network Scanner Tool User's Guide  
Acrobat Reader Version 4.05 or later is needed to view the user's guides. If  
not already installed in your computer, you can install Acrobat Reader from  
the CD-ROM. (Note: If Acrobat Reader 3.0 is already installed in your  
computer, uninstall it before installing the new version from the CD-ROM.)  
Installing Acrobat Reader  
1 Quit any software applications and/or resident programs that are running on  
your computer.  
2 Insert the CD-ROM into your CD-ROM drive.  
• If the Sharpdesk installation window appears, click Cancel to close the  
window.  
3 Double-click My Computer ( ).  
4 Click the CD-ROM icon ( ) and select Open from the File menu.  
5 Double-click the Acrobat folder, and then double-click “ar405eng.exe” ( ).  
6 Follow the instructions on the screen.  
98  
Installing the Network Scanner Software  
Installing the software programs  
Note the following when installing the software programs from the CD-ROM:  
♦ The FO-DC525 is referred to as the FO-DC500 in the installation windows.  
♦ Be sure to check the system requirements for installation of each of the  
software programs in the user's guides and on the information screen  
during installation.  
♦ The user's guides give detailed instructions for installing and setting up the  
programs. Be sure to read the user's guides before installing the programs.  
♦ If you perform a standard installation of Sharpdesk (select Typical in the  
installation type selection screen), Network Scanner Tool will also be  
installed. You can also select Custom installation and install only Network  
Scanner Tool.  
♦ If your computer does not currently have Internet Explorer version 5.01 or  
later installed, Sharpdesk will install a minimal version of Internet Explorer  
5.01 on your computer.  
1 Quit any software applications and/or resident programs that are running on  
your computer.  
2 Insert the CD-ROM into your CD-ROM drive.  
• If the Sharpdesk installation screen appears. go to Step 6.  
If the screen does not appear, continue with Step 3.  
3 Double-click "My Computer" ( ).  
4 Double-click the CD-ROM icon ( ).  
5 Double-click the Sharpdesk folder, and then double-click SETUP ( ).  
6 Follow the instructions on the screen.  
• In the license number entry line in the user information screen, enter the  
license number that appears on the cover of this manual.  
99  
Installing the Network Scanner Software  
• If you select Typical in the installation type screen, Network Scanner Tool  
will also be installed. If you only wish to install Network Scanner Tool, select  
Custom in the installation type screen and then check only Network  
Scanner Tool.  
• Sharpdesk Imaging is installed together with Sharpdesk. If Imaging for  
Windows was previously installed, Sharpdesk Imaging will overwrite  
Imaging for Windows.  
• The Sharpdesk installation package contains Sharpdesk Imaging, which is  
a version of Eastman Software's “Imaging for Windows Professional  
Edition” that has been customized for the Sharp Corporation. If Eastman  
Software's “Imaging for Windows Professional Edition” has already been  
installed on your computer, Sharpdesk Imaging will not be installed.  
• “Imaging for Windows Professional Edition” and Sharpdesk Imaging use  
common registry entries, and installing “Imaging for Windows Professional  
Edition” after Sharpdesk has been installed may cause abnormal operation.  
In this case, uninstall Sharpdesk and Sharpdesk Imaging, and then install  
“Imaging for Windows Professional Edition”. After that, reinstall Sharpdesk.  
Setting up Network Scanner Tool  
When installation of the software is completed, the Sharp Network Scanner  
Tool Setup Wizard will appear. The setup wizard is used to select how you  
wish your computer to handle images that it receives. You can select multiple  
methods for handling images (called “Process Definitions”), and each method  
is automatically assigned to a separate Rapid Key or Speed Dial number on  
the machine. Follow these steps to set up the Network Scanner Tool.  
♦ When using the FO-DC525, “FO-DC500” in the setup and configuration  
windows means “FO-DC525”. In addition, some windows of the setup  
wizard refer to the FO-DC500/525/600 as “Copier”.  
1 When the Sharp Network Scanner Tool Setup Wizard appears, click OK after  
confirming that the FO-DC500/525/600 is connected to the network. Follow  
the on-screen instructions to complete the setup.  
100  
Installing the Network Scanner Software  
2 Enter any name you wish for the Process Definition Prefix and any letter for  
Initial, and click Next. The prefix is used in the name that is assigned to the  
Process Definitions you will select in step 3, and in the name of the Rapid Key  
or Speed Dial number that is assigned to each selected process.  
• The name of your computer initially appears in the Prefix box. If you wish to  
change the prefix, enter a name in 6 characters.  
• Enter any letter for the Initial (the initial is not used on the FO-DC500/525/  
600, however, an entry is necessary).  
3 Select the Process Definitions that you wish to use and click Next. Each  
process that you select will be assigned a Rapid Key or Speed Dial number on  
the machine.  
• Network Scanner Tool is shipped with 3 pre-defined sets of instructions  
called Process Definitions if you install both Sharpdesk and Network  
Scanner Tool. The “Process Definition Prefix” that was set in Step 2  
appears in the name of each process (“Sharp” is used for the prefix in the  
examples below).  
101  
Installing the Network Scanner Software  
-Convert By OCR (Rapid Key or Speed Dial name: Sharp-OCR)  
Converts a scanned file to an editable document.  
-Send Email (Rapid Key or Speed Dial name: Sharp-Email)  
Launches your default e-mail application so the file can be e-mailed.  
-Sharpdesk Desktop (Rapid Key or Speed Dial name: Sharp-Desk),  
Launches the Sharpdesk application (this is the default application).  
• Network Scanner Tool is shipped with 2 pre-defined Process Definitions if  
you install only Network Scanner Tool.  
-Send Email (Rapid Key or Speed Dial name: Sharp-Email),  
-My Documents (Rapid Key or Speed Dial name: Sharp-MyDocs)  
Stores the file in the “My Documents” folder in your computer (this is the  
default).  
4 Select the machine (or machines) that you wish to use as a network scanner.  
The name that initially appears is the machine name set during the installation  
of the network scanning function. If a name was not set, “FO-DC500(600)” (or  
a higher number if there are multiple FO-DC500/525/600 machines on the  
network) will appear.  
Click the Properties button and then the Advanced button, and select  
whether your computer uses an IP address or a host name on the network  
(ask your network administrator if you do not know).  
When finished, click Next.  
• The FO-DC500/525/600 is automatically detected on the network.  
• The settings in Steps 3 and 4 can be changed later by clicking the Windows  
Start button, pointing to Programs, Sharpdesk and then selecting  
Network Scanner Tool Configuration. For more details, see online Help  
or the Network Scanner Tool User's Guide in the CD-ROM.  
102  
Installing the Network Scanner Software  
5 When the completion message appears, click Finish.  
Uninstalling a program  
You can uninstall the software with “Add/Remove Programs” in the Windows  
Control Panel, or with the Sharpdesk Uninstaller.  
♦ When Sharpdesk is uninstalled, Network Scanner Tool is also uninstalled.  
Note that if Network Scanner Tool is uninstalled, you will no longer be able  
to directly receive image data from the machine.  
♦ The Sharpdesk desktop folder is not removed when you uninstall  
Sharpdesk.  
♦ If you uninstall Sharpdesk Imaging, you will not be able to open image files  
unless you re-install the Windows accessory Imaging for Windows.  
♦ If you uninstall the programs, use the Web page in the machine to clear the  
Rapid Key or Speed Dial number that contained your computer as a Scan  
to Desktop destination.  
Uninstalling the software programs with the Sharpdesk Uninstaller  
Click Start and then point to Programs (All Programs in Windows XP),  
Sharpdesk, and then Uninstall. Follow the instructions on the screen.  
If an additional FO-DC500/525/600 machine is installed on  
the network  
If an additional FO-DC500/525/600 machine is installed on your network after  
you have installed Sharpdesk and the Network Scanner Tool, it is not  
necessary to reinstall the software. Simply follow the steps below to  
automatically detect the new machine.  
1 Click the Start button, point to Programs, Sharpdesk, and then Network  
Scanner Tool Configuration.  
2 Click the Copiers tab in the window that appears.  
3 Click the Auto Detect button. The names of the FO-DC500/525/600  
machines on your network will be displayed. Select the name of the new  
machine.  
103  
Inbound Routing  
Inbound Routing  
When the network scanner option is installed, you can have incoming faxes  
from specified senders (or all senders) automatically converted to e-mail and  
sent to designated e-mail recipients.  
♦ This function provides a convenient means of forwarding received faxes to  
someone who is out of the office.  
♦ The function can also be used to send copies of all received faxes to an  
administrator for centralized document storage.  
Entering sets of sender’s numbers and forwarding e-mail  
addresses  
To use the Inbound Routing function, you must store one or more sets of  
sender’s fax numbers and forwarding e-mail addresses. Each set correlates a  
particular sender’s number (or numbers) with a particular forwarding e-mail  
address (or addresses). Up to 41 sets can be stored. To be used, a stored set  
must be activated.  
♦ When a fax is received from one of the sender’s fax numbers in an  
activated set, the fax is converted to e-mail and sent to each of the  
forwarding e-mail addresses in that set. When multiple sets are stored, the  
machine checks each activated set and forwards the fax as appropriate.  
♦ You can also configure one set to have all received faxes forwarded to the  
e-mail addresses in the set. For example, to have all received faxes  
forwarded by e-mail to an administrator for centralized storage, select  
“TRANSFER ALL” in Step 7 of the following procedure and store the e-mail  
address of the administrator as the forwarding address. Note that only one  
set can be configured to have all received faxes forwarded.  
♦ To store a set that uses e-mail addresses in a personal book as forwarding  
addresses, open the book before storing the set.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
104  
Inbound Routing  
ENTRY MODE  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
START/  
ENTER  
2 Press  
and then  
to select  
FAX TRANSFER SETTING.  
10:BOOK ENTRY MODE  
11:FAX TRANSFER SETTING  
FAX TRANSFER SETTING  
START/  
3 Press  
4 Press  
ENTER  
. Make sure that SET is  
1=SET  
2=CLEAR  
3=ON/OFF  
selected.  
FAX TRANSFER SET  
SETTING #=  
START/  
ENTER  
.
5 Enter a 2-digit number from 01 to 41. This number is used to identify the  
set that you are storing.  
6 Enter a name for the set by pressing the letter entry keys (see Step 6 on  
page 26). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 7.  
START/  
FAX TRANSFER SET # 01  
7 Press  
ENTER  
.
1=INPUT TSI#  
2=TRANSFER ALL  
• If “TRANSFER ALL” has already been  
selected for a set, or if you are storing  
the set from a personal book, you must  
enter one or more sender’s numbers  
(the display at right does not appear).  
Go to step 10.  
The set number  
appears here  
8 Press  
or  
to select INPUT TSI# if you wish to only forward  
faxes from specific sender’s numbers.  
Select TRANSFER ALL if you wish to forward all received faxes.  
START/  
9 Press  
ENTER  
.
• If you selected TRANSFER ALL in Step 8, go to step 12.  
105  
Inbound Routing  
10 Enter a sender’s fax number (max. 20 digits) by pressing the numeric  
START/  
keys and then press  
ENTER  
. Repeat until all you have entered all desired  
sender’s numbers.  
Example: If the sender’s number is 210-555-1212, enter 2105551212.  
Do not enter 12105551212 (do not enter “1” for a long distance number).  
• A combined total of up to 410 sender’s numbers can be entered for all sets.  
A sender’s number that is already entered in another set cannot be entered.  
• If you need to delete a sender’s number, press  
or  
to select the  
STOP  
number and then press  
.
START/  
11 Press  
ENTER  
.
12 Enter the forwarding e-mail addresses using any of the following  
methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Press  
of 20 full e-mail addresses.)  
e-mail , enter an e-mail address, and then press  
. (Maximum  
to select  
Note: If you need to delete an e-mail address, press  
or  
STOP  
the address and then press  
.
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.  
FAX TRANSFER SET # 01  
13 When you have entered all forwarding  
1=ACTIVATE NOW  
START/  
2=ACTIVATE LATER  
e-mail addresses, press  
ENTER  
.
106  
Inbound Routing  
14 To activate the set immediately, make sure that ACTIVATE NOW is  
START/  
ENTER  
selected in the display and press  
.
If you do not want to activate the set, press  
or  
to select  
START/  
ACTIVATE LATER and press  
ENTER  
.
STOP  
15 Press  
repeatedly to return to the date and time display.  
Deleting a set  
♦ To delete a set, you will need to know its number. To check the number,  
print the Fax Transfer List as explained on page 212.  
♦ To delete a set that was created in a personal book, open the book before  
performing the steps below.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
to select  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
11:FAX TRANSFER SETTING  
FAX TRANSFER SETTING.  
FAX TRANSFER SETTING  
START/  
3 Press  
ENTER  
. and then  
or  
to  
1=SET  
2=CLEAR  
3=ON/OFF  
select CLEAR.  
FAX TRANSFER CLEAR  
SETTING #=  
START/  
4 Press  
ENTER  
.
107  
Inbound Routing  
5 Enter the 2-digit number of the set that you wish to delete.  
START/  
6 Press  
7 Press  
ENTER  
.
STOP  
repeatedly to return to the date and time display.  
Activating or deactivating a set  
Even if a set is stored, forwarding will not take place unless the set is  
activated. Follow these steps to activate or deactivate a set.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
to select  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
11:FAX TRANSFER SETTING  
FAX TRANSFER SETTING.  
FAX TRANSFER SETTING  
START/  
3 Press  
ENTER  
. and then  
or  
to  
1=SET  
2=CLEAR  
3=ON/OFF  
select ON/OFF.  
FAX TRANSFER ON/OFF  
START/  
4 Press  
ENTER  
.
01=SETTING #01 [ON]  
02=SETTING #02 [OFF]  
108  
Inbound Routing  
FAX TRANSFER SET # 01  
5 Press  
or  
to select the set  
1=ACTIVATE NOW  
that you wish to activate or deactivate  
2=ACTIVATE LATER  
START/  
and press  
ENTER  
.
The selected set  
number appears here  
6 To activate the selected set, make sure that ACTIVATE NOW is selected  
START/  
in the display and press  
ENTER  
.
To deactivate the selected set, press  
or  
to select ACTIVATE  
START/  
LATER and press  
ENTER  
.
STOP  
7 Press  
repeatedly to return to the date and time display.  
Printing forwarded faxes  
The machine is initially set to print all faxes that are forwarded. If desired, you  
can change this setting to have the machine print only faxes that are not  
successfully forwarded. See Option Setting 37 on page 210.  
File format  
The file format when a fax is converted to e-mail is PDF or TIFF as selected in  
SCAN TO E-MAIL SET-UP (see page 85). The compression method is fixed  
at G4.  
109  
Using an LDAP Server: Searching for Destinations and User Authorization  
Using an LDAP Server: Searching for  
Destinations and User Authorization  
If the network scanner option is installed and your network has an LDAP  
server, you can search for destinations on the LDAP server and/or use the  
LDAP server for user authorization.  
LDAP server settings  
To use an LDAP server to search for destinations and for user authorization,  
you must first configure your LDAP server settings in the Web page of the  
machine.  
Open the Web page in your browser on your computer (see page 80) and  
click LDAP under Setup in the menu at the left of the page. The following  
screen appears.  
110  
Using an LDAP Server: Searching for Destinations and User Authorization  
Select Enable for the LDAP setting and enter the IP address or network name  
of your LDAP server in LDAP Server. Enter settings for Search Root, Port  
Number, Timeout, User Name, Password, and Authentication Type (types  
supported are Anonymous, SIMPLE and DIGEST-MD5). Consult the  
administrator of the LDAP server for this information, and note that the LDAP  
server may have restrictions on the characters that can be entered for the  
password. In Applicable destination type, select what type of destinations  
will be searched (e-mail destinations, fax destinations, or both). When  
finished, click Submit to store the settings.  
Searching for a destination on an LDAP server (Global  
Address Book Search)  
Once the LDAP server settings have been completed as explained in the  
previous section, you can search for a destination on the LDAP server when  
faxing or sending an image by Scan to E-mail.  
♦ Destinations on the LDAP server are searched for by name.  
♦ You can also search for a destination on an LDAP server when selecting  
destinations for a Broadcast transmission. When you reach Step 3 of the  
Broadcast procedure on page 151, follow steps 2 through 9 below to  
search for the destination.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
Z
2 Press  
.
GAB SEARCH  
GLOBAL ADDRESS SEARCH  
ENTER KEYWORD  
[
]
111  
Using an LDAP Server: Searching for Destinations and User Authorization  
3 Press the letter entry keys to enter the name of the destination (the  
keyword), or as much of the name as you know. (See Step 6 on page 26;  
maximum of 60 characters.)  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
DEL  
N/*  
• An asterisk can be entered as a wildcard (press  
) when you aren’t  
sure of a name. For example, if “Jo* Smith” is entered, the results will  
include names such as “Joanne Smith”, “Joe Smith”, “John Smith”, etc.  
START/  
4 Press  
ENTER  
. The search will begin.  
Display (example):  
5 When the search is finished, all names  
GLOBAL ADDRESS SEARCH  
found that match your entered keyword  
will appear in the display.  
[Jo+ Smith]  
Joanne Smith  
Joe Smith  
Fax  
M/F  
Mail  
M/F  
John Smith  
Josephine Smith  
• “Fax”, “Mail”, or “M/F” (both e-mail and fax) will appear next to the name to  
indicate the type of address(es) listed for the name. If “Applicable  
destination type” is set to e-mail only or fax only in the LDAP settings in the  
machine’s Web page, only e-mail or only fax destinations will appear.  
• If no matches were found for your keyword, “NO MATCHING ADDRESS  
START/  
FOUND” will appear in the display. Press  
try a different keyword.  
ENTER  
to clear the message and  
• If the machine was unable to establish communication with the LDAP  
server, an error message will appear. Follow the instructions in the  
message (you may need to check the LDAP settings in the machine’s Web  
page or consult your network administrator). To clear the message, press  
START/  
ENTER  
.
112  
Using an LDAP Server: Searching for Destinations and User Authorization  
6 Press  
or  
until the desired name is selected in the display.  
• To check the e-mail address and/or fax number that is listed for a name,  
press  
after selecting the name. (Press  
to return when finished.)  
If there are more than 16 matches  
for your keyword, the message at  
right will appear after you scroll  
through the first 16 matches.  
GLOBAL ADDRESS SEARCH  
[Jo+ Smith]  
MORE THAN 16 MATCHES  
FOUND.  
CONTINUE SELECTING ▼ AGAIN  
TO VIEW NEXT 16 MATCHES.  
Press  
to continue viewing  
the remaining matches.  
START/  
7 When you have selected the desired name, press  
ENTER  
.
• If both an e-mail address and a fax number are listed for the selected name,  
go to Step 8 below.  
• If only an e-mail address or only a fax number is listed, go to Step 9.  
8 If both an e-mail address and a fax  
SELECT DESTINATION TYPE  
1 = E-MAIL  
2 = FAX  
number are listed for the selected  
name, the screen at right will appear.  
Press  
or  
to select the  
START/  
destination type and press  
ENTER  
.
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Using an LDAP Server: Searching for Destinations and User Authorization  
9 Complete the operation as follows:  
• E-mail: Transmission will begin after 5 seconds. If you wish to enter a  
message or change the sender name, sender e-mail address or file format,  
press  
before 5 seconds elapes (before transmission begins), and  
then perform steps 10 through 12. If you do not press  
the operation.  
, this completes  
• Fax: Transmission will begin immediately. This completes the operation.  
• Broadcast transmission: You will return to Step 3 of the Broadcast  
procedure on page 151. Select another destination in Step 3 or go on to  
Step 4 of the Broadcast procedure.  
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
10 If you pressed  
in Step 9 to  
change e-mail options or enter a  
message, the screen at right will  
appear. Press  
that you wish to change and then press  
to select the option  
4:MESSAGE  
NO MESSAGE  
START/  
ENTER  
. Change the selected option as  
follows:  
• FROM  
START/  
ENTER  
START/  
ENTER  
Enter your name, press  
, enter your e-mail address, and press  
.
• FILE FORMAT  
Press  
to select the desired combination of file format (TIFF or PDF)  
START/  
and compression (G3, G4 or NO COMPRESSION), and then press  
ENTER  
.
• MESSAGE  
Use the letter entry keys to enter a message (maximum of 256 characters).  
START/  
A line break can be entered by pressing  
. When finished, press  
ENTER  
.
114  
Using an LDAP Server: Searching for Destinations and User Authorization  
1:START SCANNING  
2:FROM  
XXX  
11 When you have finished changing the  
options, press  
or  
to select  
START SCANNING.  
3:FILE FORMAT  
XXX  
4:MESSAGE  
NO MESSAGE  
START/  
12 Press  
ENTER  
to begin scanning and transmission.  
Storing a destination from an LDAP server in a Rapid Key  
or Speed Dial number  
When using the Web page to store an e-mail or fax destination in a Rapid Key  
or Speed Dial number, you can search an LDAP server for the destination.  
(Note: Searching an LDAP server is only possible when using the Web page  
to store a destination in a Rapid Key or Speed Dial number; not when using  
the operation panel of the machine.)  
In the E-mail Destination Control or Fax Destination Control page (click E-  
mail or Fax under Destination Management in the Web page menu to open  
these pages), click the Global Address Search button. The page below  
opens.  
115  
Using an LDAP Server: Searching for Destinations and User Authorization  
Enter the name of the destination in Search Name (enter an asterisk as a  
wildcard if necessary) and click the Search button. When the results of the  
search appear, click the desired destination to select it and then click the  
Submit button. The Global Address Search page will close and the selected  
destination will be entered in the E-mail Destination Control or Fax Destination  
Control page.  
Enabling user authentication  
You can use the LDAP server to restrict use of the machine to authorized  
users. When this is done, a valid login name and password (and an e-mail  
address if required) must be entered at the machine’s operation panel in order  
to transmit a document.  
After configuring the LDAP server settings as explained on page 110, click  
Network Scanning under Setup in the machine’s Web page menu. The  
following page will appear:  
Select the Enable User Authentication checkbox, and then select whether a  
login name, password and e-mail address must entered for user  
authentication, or only a login name and password. When finished, click the  
Submit button.User authentication is now enabled.  
Logging in when user authentication is enabled  
When user authentication is enabled, the login procedure below will be  
required each time transmission of a fax or scanned image is begun. For  
example, login will be required at the following times:  
START/  
♦ When a Rapid Key is pressed, or when  
ENTER  
is pressed after entering a  
Speed Dial number.  
116  
Using an LDAP Server: Searching for Destinations and User Authorization  
♦ When a Global Address Book search is begun.  
START/  
ENTER  
e-mail  
♦ When  
is pressed after pressing  
and entering an e-mail  
address.  
REDIAL  
♦ When  
♦ When  
♦ When  
is pressed.  
is pressed.  
SPEAKER  
START/  
ENTER  
is pressed after entering a fax number with the numeric keys  
START/  
♦ When a Group Key or Program Key is pressed, or when  
ENTER  
is pressed in  
the final step of a Broadcast or Timer transmission.  
♦ If a login name is stored in a personal book, login will be required when the  
book is opened but not at the time of transmission from the book. If a login  
name is not stored, login will be required at the time of transmission from  
the book, but not when the book is opened.  
START/  
♦ When  
ENTER  
is pressed to send a fax after answering a call on an extension  
phone connected to the same line as the machine.  
Follow the steps below to log in.  
ENTER LOGIN NAME  
1 When the screen at right appears, login  
[
is required. Press the letter entry keys  
to enter your login name and then  
]
START/  
press  
ENTER  
.
OR PRESS PERSONAL BOOK KEY  
TO SELECT FROM SENDER  
2 If your e-mail address is also required  
ENTER E-MAIL ADDRESS  
[
for login, the screen at right will  
appear. Enter your e-mail address and  
]
START/  
press  
step.)  
ENTER  
. (Otherwise, skip this  
117  
Using an LDAP Server: Searching for Destinations and User Authorization  
ENTER PASSWORD  
[
3 The screen at right will appear. Enter  
your password (this will appear as  
START/  
]
asterisks) and then press  
ENTER  
.
• This completes the login procedure. For Scan to E-mail, the default sender  
name programmed in the machine (see page 85) and your e-mail address  
as stored on the LDAP server will be used as the sender name and sender  
e-mail address. (Note that the sender name cannot be changed during the  
transmission procedure.)  
• If “SERVER ACCESS DENIED. PLEASE CHECK AND RE-ENTER THE  
INFORMATION.” appears in the display, your login name, e-mail address (if  
required), or password does not match the corresponding entry in the  
START/  
LDAP server. Press  
ENTER  
to clear the message and repeat the login  
procedure, taking care that all entries are correct.  
• If an incorrect login name or password is entered three times in a row,  
“USER LOCK OUT” will appear and it will not be possible to operate the  
machine for 1 minute.  
• If the machine was unable to establish communication with the LDAP  
server, an error message will appear. Follow the instructions in the  
message (you may need to check the LDAP settings in the machine’s Web  
page or consult your network administrator). To clear the message, press  
START/  
ENTER  
.
Logging in from the sender list  
If your login name is stored in your personal book, you can select the sender  
name stored in your personal book to log in. This saves you the trouble of  
manually entering your login name (and your e-mail address if required).  
ENTER LOGIN NAME  
[
1 When the screen at right appears, login  
PERSONAL  
BOOK  
is required. Press  
.
]
OR PRESS PERSONAL BOOK KEY  
TO SELECT FROM SENDER  
118  
Using an LDAP Server: Searching for Destinations and User Authorization  
2 A list of the sender names stored in personal books that have login  
names will appear. Press  
or  
to select your sender name and  
START/  
press  
ENTER  
.
• If your e-mail address is also required for login, the machine will  
automatically use the sender e-mail address stored in your book (you will  
not be prompted to enter your e-mail address).  
ENTER PASSWORD  
[
3 The screen at right will appear. Enter  
your password (this will appear as  
START/  
]
asterisks) and then press  
ENTER  
.
• This completes the login procedure. For Scan to E-mail, the sender name  
and sender e-mail address stored in your personal book are used.  
• If “SERVER ACCESS DENIED. PLEASE CHECK AND RE-ENTER THE  
INFORMATION.” appears in the display, your login name, e-mail address (if  
required), or password does not match the corresponding entry in the  
START/  
LDAP server. Press  
ENTER  
to clear the message. Check your personal book  
to make sure that your login name (and sender e-mail address if required)  
are entered correctly (see the following section). Repeat the login  
procedure, taking care to enter the correct password.  
• If an incorrect login name or password is entered three times in a row,  
“USER LOCK OUT” will appear and it will not be possible to operate the  
machine for 1 minute.  
• If the machine was unable to establish communication with the LDAP  
server, an error message will appear. Follow the instructions in the  
message (you may need to check the LDAP settings in the machine’s Web  
page or consult your network administrator). To clear the message, press  
START/  
ENTER  
.
119  
Using an LDAP Server: Searching for Destinations and User Authorization  
Storing your login name in a personal book  
To store your login name when using the operation panel of the machine to  
create a personal book, see the procedure on page 54.  
To store your login name when using the machine’s Web page to create a  
personal book, enter your login name in Login Name (Optional) in the  
Personal Address Book Setup page (to open this page, click Personal  
Address Book under Setup in the Web page menu, and then click Add in the  
page that appears).  
To check or edit the entries in a previously created personal book, click  
Personal Address Book under Setup in the Web page menu, select the  
name of the book in the Book Name List, and then click Edit.  
To check or edit a previously created personal book from the operation panel  
of the machine, follow the procedure on page 54 and enter the number of the  
book in Step 5.  
120  
4. Network Printer Option  
The FO-NP1 Printer Expansion Kit allows the FO-DC500/525/600 Document  
Communication System to be used as a network printer.  
The features of the printer include:  
♦ Print speeds of up to 16 pages per minute.  
♦ Printing multiple sets of documents.  
♦ Printing multiple document pages on a single sheet (N-up printing).  
The following steps are necessary to use the network printer option. The  
steps must be completed in the order shown.  
1. Your dealer must install the FO-LN1 network interface kit and the FO-NP1  
network scanner kit. The machine must be connected to the network.  
2. The IP address of the machine must be set as explained in the following  
section.  
3. The printer driver must be installed in all computers on the network that will  
be using the printer. The printer driver is installed from the CD-ROM that is  
included in the network printer kit. The procedures for installing the printer  
driver and configuring print settings are explained in this chapter.  
Setting the IP address of the machine  
To allow computers to communicate with the printer over the network, the  
printer must be assigned an IP address. This procedure should be performed  
by the network administrator or administrator of the machine, and is explained  
in Setting the IP Address on page 76.  
Note: Although “DHCP” is available as a setting for the IP address (this  
means that the machine automatically obtains an address from a DHCP  
server), it is recommended that a permanent IP address be assigned to the  
machine. If DHCP must be used, it is recommended that the DHCP lease time  
for the IP address be set to unlimited.  
♦ Note that the printer cannot be directly connected to a computer using a  
parallel cable. The printer must be connected to the network through the  
FO-LN1 network interface kit.  
♦ If you plan on moving the printer, contact your Sharp dealer.  
121  
Installing the Printer Driver  
Installing the Printer Driver  
The SHARP PCL XL printer driver printer driver is provided in the CD-ROM in  
the FO-NP1 printer kit. This driver must be installed in every computer that  
uses the printer.  
Important: The printer driver cannot be installed unless the FO-NP1 Printer  
Expansion Kit and FO-LN1 LAN interface have been installed in the machine  
and the machine is ready for use as a network printer.  
♦ Before installing the printer driver, be sure to read the “Readme” file on the  
CD-ROM (Option\English\Readme.txt) for the latest information.  
System Requirements  
You will need the following hardware and software in order to install the printer  
driver.  
Computer  
• IBM PC/AT or compatible computer equipped with an  
Ethernet interface  
Operating System  
• Windows 98 Second Edition, Windows Me, Windows NT  
4.0 Workstation/Server (Service Pack 3 or later),  
Windows 2000 Professional/Server, XP Home/  
Professional.  
CPU  
RAM  
• Windows 98 / Windows NT 4.0 / Windows Me / Windows  
2000: Pentium, 200 MHz or higher  
• Windows XP: Pentium, 300 MHz or higher  
• Windows 98 / Windows NT 4.0 / Windows Me / Windows  
2000: 64 MB or higher  
• Windows XP: 128 MB or higher  
Printing out the IP address of the printer  
In some cases it is necessary to enter the IP address of the machine when  
installing the printer driver. To check the IP address, follow the procedure in  
Printing out the Network Settings on page 79.  
122  
Installing the Printer Driver  
Network types  
There are two types of networks, a peer to peer network where you print  
directly to the printer without going through a server, and a client-server  
network where you print through a server. Follow the appropriate instructions  
below for your operating system and your network type to install the printer  
driver.  
Client-server network:  
Installing the printer driver in the server  
To use the printer on a client-server network, the printer driver must first be  
installed in the server (this must be done before installing the printer driver in  
client computers). Follow the appropriate procedure for your server's  
operating system.  
Windows 2000 Server  
1 Click the Windows Start button, point to Settings, and then click on Printers.  
2 Double-click Add Printer in the Printers window to run the Add Printer Wizard  
and then click Next.  
3 Select Local Printer. Make sure that “Automatically detect and install my  
Plug and Play printer” is not selected and click Next.  
123  
Installing the Printer Driver  
4 Select “Create a new port” and select “Standard TCP/IP Port” from the list.  
Click Next.  
5 The “Add Standard TCP/IP Printer Port Wizard” will appear. Click Next.  
6 Enter the IP address of the printer (the port name is filled in automatically).  
• If you need to check the IP address, follow the procedure in Printing out the  
Network Settings on page 79.  
Make sure that the printer has been turned on and has been configured for  
network printing, and then click the Next button.  
124  
Installing the Printer Driver  
7 Select Custom and then click the Settings button.  
8
The ”Configure Standard TCP/IP Port Monitor” window will appear. Select LPR for the  
protocol, and enter any name for the queue name. Click OK  
.
125  
Installing the Printer Driver  
9 Click the Next button.  
10 Check your settings and then click the Finish button.  
11 The Add Printer Wizard will display a list of printer models and manufacturers.  
Click the Have Disk button.  
12 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the  
“Readme First” window appears, click Cancel to close the window.  
13 Enter the path Q:\Option\English\2kxp_pclxl(substitute the letter of  
your CD-ROM drive for “Q”) and click the OK button.  
14 The printer driver name will appear in the Add Printer Wizard. Click Next.  
126  
Installing the Printer Driver  
15 Follow the instructions on your screen. When the “Printer Sharing” window  
appears, select Share as. If you would like to change the name, enter a new  
name (this must be 8 characters or less to allow sharing with Windows 98/Me  
computers). Click Next.  
16 Enter a location and comment if desired, click Next, and then follow the  
instructions on your screen to finish installing the printer driver.  
• If the following window appears at any time, click Yes to continue the  
installation.  
127  
Installing the Printer Driver  
Windows NT Server  
1 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start  
button, point to Settings, and then click on Control Panel.  
2 In the Control Panel window, double-click Network to open the Network  
window. Click the Services tab. If “Microsoft TCP/IP Printing” already  
appears in the list, close the Network window and go to Step 6. If “Microsoft  
TCP/IP Printing” does not appear, click the Add button.  
3 The “Select Network Service” window shows a list of services. Select  
“Microsoft TCP/TP Printing”, and click the OK button.  
128  
Installing the Printer Driver  
4 Insert your Windows NT Server 4.0 CD-ROM into your CD-ROM drive. Make  
sure the correct path is entered and click the Continue button.  
5 Follow the instructions on your screen to install the component. When  
finished, restart Windows.  
6 The next step is to install the printer driver using the Add Printer Wizard. Click  
the Start button, point to Settings, and then click on Printers.  
7 Double-click Add Printer in the Printers window to run the Add Printer  
Wizard. Select My Computer and then click Next.  
8 A list of the ports will appear. Click the Add Port button.  
9 The Printer Ports window will show a list of the available ports. Select LPR  
Port and click the New Port button.  
10 The “Add LPR compatible printer” window will appear. Enter the IP address of  
the printer and any queue name you wish, and click the OK button.  
• If you need to check the IP address, follow the procedure in Printing out the  
Network Settings on page 79.  
129  
Installing the Printer Driver  
11 Click the Close button in the Printer Ports window.  
12 Make sure the new port is selected in the list of ports and then click the Next  
button.  
13 The Add Printer Wizard will display a list of printer models and manufacturers.  
Click the Have Disk button.  
14 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the  
“Readme First” window appears, click Cancel to close the window.  
15 Enter the path Q:\Option\English\Nt_pclxl (substitute the letter of  
your CD-ROM drive for “Q”) and click the OK button.  
16 The printer driver name will appear in the Add Printer Wizard. Click Next.  
130  
Installing the Printer Driver  
17 Follow the instructions on your screen. When the following window appears,  
select Share. If you would like to change the Share name, enter a new name  
(this must be 8 characters or less to allow sharing with Windows 98/Me  
computers). Click Next.  
18 Follow the instructions on your screen to finish installing the printer driver.  
Client-Server Network: Installing the Printer Driver in a  
Client Computer  
Note: When using the FO-DC525, “FO-DC500” in the installation windows  
means “FO-DC525”.  
There are two ways to install the printer driver in a client computer on a client-  
server network: using the Integrated Installer in the PRINTER UTILITIES CD-  
ROM, or using Add Printer in the Printers folder in Windows.  
♦ If you are installing the printer driver in a Windows 2000/XP client when the  
server is NT Server, see page 134.  
Important: The printer driver must be installed in the server before it can be  
installed in a client computer.  
Using the Integrated Installer  
The Integrated Installer is included in the PRINTER UTILITIES CD-ROM that  
came with the network printer kit. The following procedure can be used in all  
operating systems.  
1 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive.  
If the “Readme First” window appears, go directly to Step 4.  
131  
Installing the Printer Driver  
2 Click the Windows Start button and then click Run.  
3 Type Q:\Setup.exe(substitute the letter of your CD-ROM drive for “Q”) and  
then click the OK button.  
4 The “Readme First” window will appear. Read the text and then click Next.  
5 Select User Tools and click Next.  
6 Select “PCL XL Printer Driver” and click Next.  
7 The name of the printer driver to be installed from the CD-ROM will appear.  
Click Start.  
8 When the Type of Model window appears, select your model and tray/casette  
configuration (for the FO-DC525, select “FO-DC500 ser. (Tray + Cassette)”.  
9 Follow the instructions on the screen. When the following window appears,  
click Browse and select “SHARPFO-DC500(600)” (or the name that was  
entered for the printer when the printer driver was installed in the server).  
10 Follow the instructions on the screen to complete the installation.  
132  
Installing the Printer Driver  
Using Add Printer  
The following procedure is used in all supported operating systems.  
1 Open the Printers folder in Windows (click the Start button, point to Settings,  
and select Printers; the exact steps may vary depending on your operating  
system).  
2 Double-click Add Printer in the Printers window to run the Add Printer Wizard  
and then click Next.  
3 Select Network Printer and click Next.  
4 Click Browse and select “SHARPFO-DC500(600)” (or the name that was  
entered for the printer when the printer driver was installed in the server).  
5 Follow the instructions on your screen.  
• If the “Readme First” window appears when you insert the PRINTER  
UTILITIES CD-ROM into your CD-ROM drive, click Cancel to close the  
window.  
• When you are asked to specify the path of the driver, refer to the following  
table:  
Printer Driver Path  
Substitute the letter of your CD-ROM drive for “Q” in the path  
Operating system  
Windows 98/Windows Me  
Windows NT 4.0  
Path  
Q:\Option\English\98Me_pclxl  
Q:\Option\English\Nt_pclxl  
Q:\Option\English\2kxp_pclxl  
Windows 2000/XP  
6 If at any time the “Digital Signature Not Found” window or other hardware  
installation warning appears, click OK or Continue Anyway to continue the  
installation.  
133  
Installing the Printer Driver  
7 Follow the instructions on your screen to finish installing the printer driver.  
Installation in a Windows 2000/XP client when the server is NT Server  
To install the printer driver in a Windows 2000/XP client when the server is NT  
server, follow the Using Add Printer procedure on the previous page. In Step  
3, select Local Printer, click Next, and then go to Step 5. When the port  
selection window appears, select LPT1 (this is just a temporary selection).  
Continue following the on-screen instructions to complete the installation.  
Next, repeat the procedure once again, only this time select Network Printer  
in Step 3 (follow all steps of the procedure as indicated). When the installation  
is completed, open the Printers window. Two Sharp printer icons will appear,  
one for a local printer and one for a network printer. Delete the icon for a local  
printer.  
Peer to Peer Network: Installing the Printer Driver  
Follow the appropriate procedure for your operating system to install the  
printer driver in a computer on a peer to peer network.  
Windows 2000/XP  
Follow Steps 1 through 14 of the procedure for installing the printer driver in  
Windows 2000 Server. In Step 15, select “Do not share this printer”, click  
Next, and then follow the instructions on your screen to finish installing the  
printer driver.  
During the procedure you will need to enter the IP address of the printer. To  
check the IP address, see "Printing out the IP address of the printer" on page  
“Printing out the IP address of the printer” on page 122.  
Windows NT  
Follow Steps 1 through 15 of the procedure for installing the printer driver in  
Windows NT Server. In Step 16, select Not shared, click Next, and then  
follow the instructions on your screen to finish installing the printer driver.  
During the procedure you will need to enter the IP address of the printer. If  
you need to check the IP address, follow the procedure in Printing out the  
Network Settings on page 79 .  
134  
Installing the Printer Driver  
Windows 98/Me  
Before installing the printer driver in Windows 98/Me, you must first install the  
IP Peer-to-Peer Redirector. The IP Peer-to-Peer Redirector is installed from  
the CD-ROM in the FO-LN1 network interface kit. Follow these steps to install  
the IP Peer-to-Peer Redirector and then the printer driver.  
1 Insert the FO-LN1 network interface CD-ROM into your CD drive.  
2 Click the Start button and select Run.  
3 Type in Q:\IP-P2P\SETUP.EXE (substitute the letter of your CD-ROM  
drive for “Q”), and click OK.  
4 Follow the instructions in the Setup program.  
• If the Setup program detects a previous installation of the IP Peer-to-Peer  
Redirector, the program asks whether to delete the old driver and continue  
the installation procedure. Click Yes or No.  
5 When the Peer-to-Peer Setup screen appears, click Find Printers.  
6 Select the name of the printer to install. Then click Select and Permanent.  
7 Click OK.  
• After the redirector is installed, the printer selected in Step 6 will appear as  
a port in Printer Properties.  
8 Next, install the printer driver. Click the Start button, point to Settings, and  
then click on Printers.  
9 Double-click Add Printer in the Printers window to run the Add Printer Wizard  
and then click Next.  
135  
Installing the Printer Driver  
10 Select Local Printer and click Next.  
11 The Add Printer Wizard will display a list of printer models and manufacturers.  
Click the Have Disk button.  
12 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive. If the  
“Readme First” window appears, click Cancel to close the window.  
13 Enter the path Q:\Option\English\98Me_pclxl(substitute the letter of  
your CD-ROM drive for “Q”) and click the OK button.  
14 The printer driver name will appear in the Add Printer Wizard. Click Next.  
15 The Add Printer Wizard will show a list of available ports. Select the port you  
added when you installed the IP Peer-to-Peer Redirector and click Next.  
16 Follow the instructions on your screen to finish installing the printer driver.  
Printer Status Monitor and Printer Administration Utility  
The Printer Status Monitor allows you to monitor the status of print jobs that  
you send to the printer. The Printer Administration Utility provide tools for the  
administrator to monitor and configure the printer. Follow the steps below to  
install either of these components.  
For information on using the Printer Status Monitor or Printer Administration  
Utility, see the Help files for each.  
1 Insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive.  
If the “Readme First” window appears, go directly to Step 4.  
2 Click the Start button and then click Run.  
136  
Installing the Printer Driver  
3 Type Q:\Setup.exe(substitute the letter of your CD-ROM drive for “Q”) and  
then click the OK button.  
4 The “Readme First” window will appear. Read the text and then click Next.  
5 To install the Printer Status Monitor, select User Tools. To install the Printer  
Administration Utility, select Administrator Tools. When finished, click Next.  
6 Select Printer Status Monitor or Printer Administration Utility as  
appropriate and click Next.  
7 The name of the component to be installed from the CD-ROM will appear.  
Click Start.  
8 Follow the instructions on your screen to complete the installation.  
Printing a Test Page from Your Computer  
You can print a test page to make sure that the printer and your computer are  
communicating correctly.  
1 From the Windows desktop, click on the Start button.  
2 Point to Settings and then click on Printers.  
3 Right click on the Sharp printer icon and then click on Properties.  
4 Click on Print Test Page.  
5 Follow the instructions on the screen to print the test page.  
137  
Setting Up Status and Alert Messages  
Setting Up Status and Alert Messages  
You can set up the machine to automatically send status and alert messages  
by e-mail to specified recipients.  
♦ Status messages are sent on a regular basis (you can select the schedule),  
and let you know the number of pages that have been printed for copying  
and for network printing (the print count includes received faxes and lists  
printed from the operation panel of the machine).  
♦ Alert messages alert you to problems in the machine that affect printing,  
such as paper jams, out of paper, and out of toner. You can select the  
conditions that cause an alert message to be sent.  
Accessing the Web page in the machine  
To set up status and alert messaging, access the machine's Web page from a  
computer that is connected to the same network as the machine. The Web  
page can be displayed with your Web browser (Internet Explorer 4.0 or later,  
or Netscape Navigator 4.0 or later).  
To access the Web page in the machine, type in the IP address of the  
machine in your browser in the format http://XXX.XXX.X.X, where the X’s are  
the IP address (the number of digits between periods will vary depending on  
the address). If you need to check the IP address of the machine, print out the  
network settings as explained on page 122.  
Mail server and DNS server  
To have the status and alert messages sent by e-mail, your mail server and DNS  
server settings must be configured. Click E-mail & DNS Setup in the menu at the  
left of the Web page and enter the information in the appropriate boxes.  
Note that your DNS server must be entered if you enter a host name instead  
of an IP address in E-mail Server under E-mail Setup.  
Setting up status and alert messaging  
To set up status and alert messaging, first click Status & Alert E-mail in the  
menu at the left of the Web page. Enter a name for the machine, and a  
machine code (if desired) and location. For more information on the settings,  
click Help at the bottom of the Web page menu.  
138  
Setting Up Status and Alert Messages  
Next, click Status Message Parameters in the Web page menu. Enter the e-  
mail addresses to which status messages are to be sent, and select the  
schedule (1 or 2) for sending status messages. Schedules 1 and 2 can be set  
up at the bottom of the page.  
To set up alert messaging, click Alert Message Parameters in the Web  
menu. Enter the e-mail addresses to which alert messages are to be sent,  
and select the conditions that will cause an alert message to be sent.  
Setting Passwords  
Passwords can be set to restrict Web page access and protect settings. For  
more information, see page 81.  
139  
Printing from a Computer  
Printing from a Computer  
Before printing, make sure that the ON LINE indicator on the machine is lit. If  
ON LINE  
the ON LINE indicator is not lit, press  
line state.  
to switch the machine to the on-  
1 When you are ready to print a document from an application on your  
computer, select Print from the File menu. The Print dialog box appears.  
2 If you need to adjust any of the print settings, select Properties, Setup, or  
Printer from the Print dialog box (the name of the button varies depending on  
the application).  
3
The Properties appear. Adjust the settings as desired, and then click OK. (The  
settings are explained in the following pages and in on-screen Help.)  
4 Select the print range and adjust any other settings as desired in the Print  
dialog box.  
5 When you are ready to begin printing, click Print or OK in the Print dialog  
box.  
Note: When you adjust the print settings as explained above in Step 2, your  
changes will only remain in effect while you are using the application. If you  
wish to make permanent changes, open the Printers folder in Windows, right-  
click on the Sharp printer icon, and select Properties (Windows NT:  
Document Defaults, Windows 2000/XP: Printing Preferences) from the  
sidebar menu.  
140  
Printing from a Computer  
Canceling a print job  
Follow the steps below to cancel a print job.  
♦ If there is a problem with a print job that is sent to the machine (for  
example, the machine does not have the paper size specified for the job)  
the ALARM light on the machine will come on. When this happens, you can  
either cancel the job, or continue the job in spite of the problem.  
Canceling a print job  
JOB STATUS  
1 Press  
twice to display the NETWORK PRINT STATUS screen.  
once to switch the machine off-line.  
ON LINE  
2 Press  
STOP  
3 Press  
4 Press  
.
1
to select YES.  
Continuing a print job when the ALARM light is on  
Note: If the ALARM light has come on because the machine does not have  
the size of paper specified for the job and you continue the job anyway, the job  
will be printed on a different size of paper.  
JOB STATUS  
1 Press  
twice to display the NETWORK PRINT STATUS screen.  
START/  
ENTER  
2 Press  
3 Press  
.
1
to select YES.  
141  
Opening the Printer Driver  
Opening the Printer Driver  
Opening the printer driver from an application  
When you adjust the printer driver settings from an application, your changes  
will only remain in effect while you are using the application.  
1 Within the application, select Print from the File menu.  
2 Click the Properties, Setup, or Printer button in the Print dialog box (the  
name of the button varies depending on the application).  
3 The properties of the SHARP FO-DC Series printer driver will appear.  
4 Select the desired settings on each tab.  
5 Click the OK button to store the settings and close the properties.  
Opening the printer driver from the Start menu  
When you adjust the printer driver settings from the Start menu, your changes  
will remain in effect for all subsequent jobs.  
1 Open the Printers folder (click the Start button, point to Settings, and select  
Printers; the exact steps may vary depending on your operating system).  
2 Right-click the Sharp printer driver icon and select Properties (Windows NT:  
Document Defaults, Windows 2000/XP: Printing Preferences) from the  
sidebar menu.  
3 The properties of the SHARP FO-DC Series printer driver will appear.  
4 Select the desired settings on each tab.  
5 Click the OK button to store the settings and close the properties.  
142  
Printer Driver Settings  
Printer Driver Settings  
The print settings that can be selected in the Paper, Page Layout, Quality, and  
Options tabs of the printer driver are described below.  
Paper tab  
Paper Size  
Select the paper size to be used for printing.  
If the paper size set in the application is different from this setting, the paper  
size in the application normally takes precedence.  
Fit to Paper  
Check Fit to Paper to adjust the size of the image sent from the application to  
the paper size specified in Output Paper Size.  
Limitations:  
When one of following is selected, the "Fit to Paper" function can not be  
selected.  
Scaling:  
N-Up:  
Any setting except 100%  
Any setting except Off  
On  
All Raster:  
Note: When Fit to Paper is selected, the paper size specified in the  
application is not used (the size specified in the Fit to Paper setting is used  
instead).  
Orientation  
Select Portrait or Landscape for the orientation.  
143  
Printer Driver Settings  
Paper Source  
Select the paper source to be used. When Auto Select is selected, the  
source which contains the same size of paper as the paper size setting is  
automatically selected. If a specific source is selected, paper is drawn from  
that source regardless of the paper size setting.  
Limitation:  
The Paper Source selections that appear are determined by the Input Option  
setting in the Options tab. When the Input Option setting is Tray only,  
Cassette 1 and Cassette 2 are not available. When the Input Option setting  
is Tray + Cassette, Cassette 2 is not available.  
Scaling  
Scaling allows you resize an image on the paper.  
Limitation:  
When one of following is selected, Scaling can not be selected.  
N-Up:  
Any setting except Off  
Fit to Paper:  
All Raster:  
On  
On  
Copies  
Use this box to specify the number of copies (from 1 to 99).  
Collate at Printer  
Select On if you want copies of each page to be printed in collated sets  
(1,2,3,·1,2,3,·1,2,3,·...).  
Select Off if you want copies of each page to be printed together (1,1,1,·  
2,2,2,·3,3,3,·...).  
Note: On can only be selected when a number greater than “1” is selected for  
the Copies setting.  
144  
Printer Driver Settings  
Page Layout tab  
N-up  
N-up allows multiple document pages (where N is the number of pages) to be  
printed on a single sheet of paper by reducing each page. Selections are Off,  
2-up, 4-up, 9-up and 16-up.  
Limitation:  
When any of the following settings are selected, the N-up function cannot be used.  
Fit to Paper:  
Scaling:  
On  
Any setting except 100%  
On  
All Raster:  
Borderline  
When the borderline feature is selected with N-up, borderlines are printed  
around each document page on the sheet of N-up output.  
Limitation:  
The borderline feature cannot be selected when N-up is set to Off.  
Details of N-up  
Click the Details of N-up button to open the “Details of N-up” window. This  
allows you to select the layout order for N-up printing.  
Limitation:  
Details of N-up cannot be selected when N-up is set to Off.  
Watermark  
To have a watermark printed on each page of your output, select the desired  
watermark from the list (“CONFIDENTIAL”, “DRAFT”, “DO NOT COPY” or  
“COPY”). When None is selected, the Watermark is not printed. You can  
also add a new Watermark to the list.  
145  
Printer Driver Settings  
First Page Only  
Select this checkbox to print the Watermark on the first page only.  
Edit Watermark  
Click the Edit Watermark button to open the “Edit Watermark” window. This  
window lets you modify, add, or delete a Watermark.  
XY Image Shift  
This setting lets you shift the position of the image on the paper. Use the up  
and down arrows to select amount of the shift in the X and Y directions (from  
-10 to 10).  
Quality tab  
Resolution  
The resolution is fixed at 600 dpi.  
All Raster  
Select On to print images using Raster Graphics (the image will consist of a  
group of dots similar to bitmap data or an image captured with a scanner) .  
Limitation:  
When any of the following settings are selected, the All Raster function cannot  
be selected.  
Scaling:  
Fit to Paper:  
N-up:  
Any setting except 100%  
On  
Any setting except Off  
146  
Printer Driver Settings  
Use Printer True Type Font  
Set this checkbox to use the True Type fonts that are resident in the printer.  
When this checkbox is not selected, printing will take place using fonts  
downloaded from the computer.  
Limitation:  
When the All Raster setting is selected, this function cannot be used.  
Options tab  
Input Option  
Use this setting to specify the paper sources that are installed in the machine.  
The sources that you specify here will be available for selection in the Paper  
Source setting in the Paper tab. For example, if Tray + Cassette is selected,  
the selections in the Paper Source list will be Tray, Cassette 1, and Auto.  
Notify Job End  
Select this checkbox if you wish to be notified through the Printer Status  
Monitor when your print jobs are completed.  
Limitations:  
Notify Job End only functions when the Printer Status Monitor is open.  
About  
Click this button to check the version of the printer driver and copyright  
information.  
147  
5. Making Copies  
Your machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling the machine to double as an  
office copier.  
♦ You can perform all steps of a copy job even when the machine is busy  
printing other copy jobs, or when it is printing a received fax after the line  
has been disconnected. Your copy job will be automatically stored in  
memory and then printed when all previous printing jobs are completed.  
♦ The default resolution for copying is FINE. If desired, you can change the  
default resolution to SUPER FINE or ULTRA FINE by changing Option  
Setting 30 (see page 209).  
1 Load the document.  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
COPY/HELP  
2 Press  
.
COPY MODE  
• If you are only making a single copy of  
ENTER #(01-99)  
01  
the original (or of each original), press  
START/  
ENTER  
. Copying will begin.  
3 Enter the desired number of copies per  
original with the numeric keys.  
MULTI/SORT COPY MODE  
1 = MULTI  
2 = SORT  
• If the desired number of copies is from  
1 to 9, enter “0” first.  
148  
Making Copies  
4 Select MULTI if you do not want the copies sorted, or SORT if you want  
the copies sorted (press  
or  
).  
Originals  
C
B
A
Example of three copies  
each of three originals  
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
B
C
C
C
A
C
B
B
B
C
A
B
B
A
A
C
A
START/  
5 Press  
ENTER  
to begin copying.  
Checking and canceling copy jobs in memory  
You can display the status of copy jobs in memory by following the steps  
below. You can also cancel a copy job with this procedure.  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
MEMORY STATUS REPORT  
1:COPY STATUS  
2:MEMORY TX STATUS  
3:MEMORY RX STATUS  
4:MESSAGE CLEAR  
overlay). Make sure that COPY STATUS  
is selected in the display.  
START/  
Number of stored copy jobs  
2 Press  
ENTER  
.
• The copy jobs appear.  
COPY STATUS (004)  
001:M#133  
COPY  
002:M#136  
10:36 AM  
: COPYING  
10:39 AM  
• To print out the list of jobs, press  
REPORT  
.
N/*  
SORT COPY: COPYING  
3-digit memory  
number  
assiged to job  
Type of job  
(sort or not)  
149  
Making Copies  
3 Press  
or  
to scroll through the list of jobs.  
DEL  
To cancel a job, press  
or  
to select the job, press  
, and  
START/  
then press  
ENTER  
.
STOP  
4 When you have finished checking the list, press  
the date and time display.  
twice to return to  
150  
6. Special Functions  
Broadcasting  
The Broadcasting function allows you to send the same fax to as many as 179  
destinations on the FO-DC500/525, or 279 destinations on the FO-DC600, in  
a single operation. First load the document, then enter the numbers of the  
receiving machines. The document will be automatically transmitted to each  
destination.  
♦ If the network scanner option is installed, you can also select e-mail  
recipients as destinations of a broadcast transmission (this is called “I  
SEND MODE”). An e-mail address can be entered directly or specified  
using a Rapid Key or Speed Dial number.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
BROADCAST  
2 Press  
.
3 Select the destinations using any of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
• Press a Group Key. (See Storing numbers in Group Keys on page 154.)  
• If the network scanner option is installed and your network has an LDAP  
Z
server (see page 110), press  
to search for a destination on the LDAP  
server (follow steps 3 to 9 beginning on page 112).  
151  
Broadcasting  
• Enter a full fax number with the numeric keys (max. 60 digits) and then  
START/  
press  
ENTER  
. (Note: A maximum of 20 full fax numbers can be entered.  
Less can be entered if a large number of programs, timer operations, and/  
or group keys have been stored.)  
START/  
• Press  
e-mail , enter an e-mail address, and then press  
ENTER  
. (Only if the  
network scanner option is installed; maximum of 20 full addresses.)  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.  
START/  
4 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
5 If desired, press  
contrast.  
and/or  
to set the resolution and  
START/  
6 If you are sending the document to only fax destinations, press  
ENTER  
twice. Transmission will begin.  
START/  
If e-mail recipients are included in the destinations, press  
and go to Step 7.  
ENTER  
once  
Display when e-mail recipients  
have been selected:  
7 If you are sending the document to e-  
mail destinations, the display at right  
will appear to let you adjust the e-mail  
settings. To adjust a setting, press  
1:START SCANNING  
2:FROM  
XXX  
3:FILE FORMAT  
XXX  
4:MESSAGE  
NO MESSAGE  
or  
to select the setting and  
START/  
ENTER  
then press  
89).  
(see Step 6 on page  
When you are ready to send the  
document, select “START SCANNING”  
Note: If fax destinations have also  
been selected, the selections for  
the file format are “TIFF-G4” and  
“PDF-G4” (G3 cannot be used).  
START/  
and press  
ENTER  
.
152  
Broadcasting  
When broadcasting to fax destinations, a Transaction Report is automatically  
printed out after broadcasting is completed. Check the "Note" column of the  
report to see if any of the fax destinations are marked "Busy" or have a  
communication error code. If so, send the document to those destinations  
again.  
Broadcasting using a Group Key  
If the destinations to which you want to broadcast have all been programmed  
into one Group Key (see Storing destinations in Group Keys which follows),  
you can perform the broadcasting operation using the following simplified  
procedure.  
♦ When using a Group Key to broadcast to e-mail destinations, the file format  
selected in SCAN TO E-MAIL SETUP (page 85 and following) is used if a  
file format is not selected in Step 2 below. If the Group Key also contains  
fax destinations, only “TIFF-G4” and “PDF-G4” can be used for the format.  
1 Load the document(s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
2 Press the appropriate Group Key. If the  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
key contains only fax destinations,  
transmission will begin.  
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
If the key contains e-mail addresses,  
you can set e-mail options as  
explained in Step 7 of the Broadcasting  
procedure. Press  
WITHIN 5  
SECONDS after pressing the Group  
Key.  
153  
Broadcasting  
Storing destinations in Group Keys  
Group Keys allow you to dial a group of fax numbers by simply pressing the  
appropriate Group Key once. To store a group of numbers in a Group Key,  
follow the steps below.  
♦ Any Rapid Key that is not already programmed as a Rapid Key or a  
Program Key can be used as a Group Key.  
♦ Up to 158 numbers can be stored in one Group Key on the FO-DC500/525,  
or 258 numbers on the FO-DC600.  
♦ If the network scanner option is installed, e-mail addresses can also be  
stored in a Group Key.  
♦ To store a fax number or e-mail address in a Group Key, it must be  
previously stored in a Rapid Key or Speed Dial number. Fax numbers and  
e-mail addresses cannot be directly entered.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
2:LISTING MODE  
3:ENTRY MODE  
until PROGRAM/GROUP MODE is  
selected in the display.  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
PROGRAM/GROUP MODE  
1:PROGRAM ENTRY MODE  
2:GROUP ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
to  
select GROUP ENTRY MODE.  
GROUP ENTRY MODE  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
.
154  
Broadcasting  
4 Make sure that “SET” is selected and  
GROUP SET  
PRESS GROUP KEY  
START/  
then press  
ENTER  
.
(To clear a Group Key, select CLEAR  
START/  
and then press  
ENTER  
.)  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
5 Press any Rapid Key not already  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
programmed to select it as a Group  
Key.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
(If you are clearing a Group Key,  
press it and go to Step 9.)  
ENTER NAME  
USING KEYBOARD  
6 Enter a name for the Group Key by pressing the letter entry keys (see  
Step 6 on page 26). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 7.  
START/  
7 Press  
ENTER  
.
8 Enter the destinations using any of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
Note: Scan to FTP and Scan to Desktop destinations cannot be selected.  
155  
Broadcasting  
START/  
ENTER  
9 Press  
.
STOP  
10 Return to Step 5 to program another Group Key, or press  
repeatedly until you return to the date and time display.  
Editing a group  
If necessary, you can add numbers to or delete numbers from a group by  
repeating the programming procedure for the Group Key. Select SET in Step  
3 and select the Group Key in Step 5. Add or delete numbers as explained in  
Step 8.  
156  
Confidential Operations  
Confidential Operations  
The Confidential function can be used to transmit and receive confidential  
documents.  
Confidential transmission  
When you send a document using the Confidential function, the receiving  
machine holds it in memory instead of immediately printing it out. When the  
receiving party enters the correct passcode, the document is printed out.  
♦ Confidential transmission is only possible when the receiving machine is a  
Sharp model with confidential reception capability.  
♦ To use this function, your name and fax number (OWN PASSCODE) must  
be entered in your machine as explained on page 25.  
♦ Some machines have multiple mailboxes for receiving confidential faxes. If  
you are sending to a machine with multiple confidential mailboxes, contact  
the receiving party in advance for the appropriate mailbox number.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
• Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
CONFIDENTIAL  
Z/<  
2 Press  
(flip up the Rapid Key  
CONFIDENTIAL FUNCTION  
1:CONFIDENTIAL TX  
overlay if it is down).  
2:CONFIDENTIAL DATA PRINT  
3:CONFIDENTIAL CODE SET  
4:CONFIDENTIAL CODE CLEAR  
START/  
3 Make sure that CONFIDENTIAL TX is selected and then press  
ENTER  
.
157  
Confidential Operations  
4 If the receiving machine has multiple confidential mailboxes, enter the  
appropriate mailbox number with the numeric keys (this step is required  
for machines with multiple mailboxes).  
If the receiving machine doesn’t have multiple mailboxes, go directly to  
Step 5.  
START/  
5 Press  
ENTER  
.
6 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry). Check the name that appears,  
START/  
ENTER  
and then press  
.
START/  
ENTER  
• Enter a full fax number with the numeric keys, and press  
.
Transmission will take place when the connection is established.  
Confidential reception  
When another machine sends you a document by confidential transmission,  
your machine holds it in memory instead of immediately printing it out. The  
document cannot be printed out until you enter the correct passcode.  
Your fax has 10 "mailboxes" in which confidential documents can be received.  
Each mailbox has its own passcode, allowing up to 10 different people or  
groups to each receive their own confidential documents. The mailboxes are  
identified by 2-digit numbers.  
158  
Confidential Operations  
Programming the confidential passcode  
To receive a confidential document, you must first program a 2-digit mailbox  
number and a 4-digit passcode.  
Note: Be sure to inform the transmitting party of your 2-digit mailbox number in  
advance. The transmitting party will need this number to send you confidential  
faxes.  
Display:  
CONFIDENTIAL  
1 Press  
(flip up the Rapid Key  
Z/<  
CONFIDENTIAL FUNCTION  
1:CONFIDENTIAL TX  
overlay if it is down) and then or  
2:CONFIDENTIAL DATA PRINT  
3:CONFIDENTIAL CODE SET  
4:CONFIDENTIAL CODE CLEAR  
until CONFIDENTIAL CODE SET  
is selected in the display.  
START/  
2 Press  
ENTER  
.
3 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.  
This number identifies the mailbox.  
4 Enter a 4-digit passcode for the mailbox with the numeric keys.  
START/  
5 Press  
ENTER  
.
6 Enter a name for the mailbox (max. of 20 characters) by pressing the  
letter entry keys (make sure the Rapid Key overlay is down).  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
• For more information on entering letters, see Step 6 on page 26.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
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13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
159  
Confidential Operations  
START/  
7 Press  
ENTER  
.
Note: After entering the passcode, the machine will print it out for your records. If  
you forget the passcode and have kept no record, contact your Sharp dealer.  
Clearing a passcode  
Display:  
CONFIDENTIAL  
1 Press  
(flip up the Rapid Key  
Z/<  
CONFIDENTIAL FUNCTION  
or  
1:CONFIDENTIAL TX  
overlay if it is down) and then  
2:CONFIDENTIAL DATA PRINT  
3:CONFIDENTIAL CODE SET  
4:CONFIDENTIAL CODE CLEAR  
until CONFIDENTIAL CODE  
CLEAR is selected in the display.  
START/  
2 Press  
ENTER  
.
3 Enter the 2-digit number that identifies the mailbox you want to clear.  
4 Enter the 4-digit passcode of the mailbox with the numeric keys.  
START/  
5 Press  
ENTER  
.
160  
Confidential Operations  
Printing out received documents  
When you have received a confidential document, RCVD CONF. FAX will  
appear in the display. Print out the Confidential Reception List as explained on  
page 212 to see which mailbox has received the document, and then follow  
the steps below to print out the document.  
Display:  
CONFIDENTIAL  
1 Press  
(flip up the Rapid Key  
Z/<  
CONFIDENTIAL FUNCTION  
or  
1:CONFIDENTIAL TX  
overlay if it is down) and then  
2:CONFIDENTIAL DATA PRINT  
3:CONFIDENTIAL CODE SET  
4:CONFIDENTIAL CODE CLEAR  
until CONFIDENTIAL DATA  
PRINT is selected in the display.  
START/  
2 Press  
ENTER  
.
3 Enter your mailbox number.  
4 Enter your confidential passcode.  
START/  
5 Press  
ENTER  
.
• Printing will begin. After printing, the document will be erased from memory.  
161  
Polling  
Polling  
Polling allows you to call another fax machine and have it send a document to  
your machine without operator assistance. In other words, the receiving fax  
machine, not the transmitting fax machine, initiates the transmission. You can  
use your machine to both poll and be polled by others.  
Polling others  
To poll another fax machine, follow the steps below.  
♦ If desired, you can dial more than one fax number to receive documents  
consecutively from a group of fax machines (this is called "Serial Polling"; a  
maximum of 179 fax machines can be polled in one operation on the FO-  
DC500/525, or 279 fax machines on the FO-DC600).  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
3:ENTRY MODE  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
until SERIAL POLLING MODE is  
selected in the display.  
START/  
2 Press  
ENTER  
.
3 Dial the number(s) of the fax machine(s) you want to poll using any of  
the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
• Press a Group Key. (See Storing destinations in Group Keys on page 154.)  
162  
Polling  
• Enter a full fax number with the numeric keys (max. 60 digits) and then  
START/  
press  
ENTER  
. (Note: A maximum of 20 full fax numbers can be entered.  
Less can be entered if a large number of programs, timer operations, and/  
or group keys have been stored.)  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
START/  
4 Press  
ENTER  
. Reception will begin.  
Serial Polling using a Group Key  
If the fax machines you want to poll have all been programmed into one Group  
Key, you can poll them by simply pressing that Group Key. (The procedure for  
programming Group Keys is explained on page 154.)  
♦ Make sure no documents are in the feeder before you press the Group Key.  
Being polled (Memory polling)  
To let another fax machine poll your machine, you must first store the  
document(s) in memory using the following procedure. Transmission will take  
place when the other fax machine calls your machine and activates polling.  
You can choose whether to allow polling only once, or an unlimited number of  
times. In the latter case, your machine can be used as an electronic "bulletin  
board".  
♦ Multiple documents can be stored for memory polling. To add a document  
to others already stored, simply repeating the storing procedure (note that if  
Department Control is activated, documents cannot be added by a  
department other than that which stored the first document). When polling  
is initiated, the polling machine will receive all documents stored.  
♦ If you allow polling only once, the document(s) will be automatically cleared  
from memory after polling. If you allow polling an unlimited number of times,  
the document will remain in memory until you clear it as explained in the  
following section, Clearing a document.  
163  
Polling  
1 Load the document.  
2 Make sure the reception mode is set to AUTO (see page 64).  
Display:  
MENU  
3 Press  
and then  
or  
MENU MODE  
until MEMORY POLL MODE is selected  
in the display.  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
MEMORY POLLED MODE  
1=SET  
2=CLEAR  
START/  
4 Press  
ENTER  
.
Display when no other memory  
polling documents are stored:  
5 Make sure that “SET” is selected in the  
START/  
display and then press  
ENTER  
.
MEMORY POLLED SET  
1=1 TIME  
2=REPEAT  
Display when another document  
is already stored:  
MEMORY POLLED SET  
1=APPEND  
2=CANCEL  
6 If no other memory polling documents have been stored, select “1  
TIME” to allow polling only once, or “REPEAT” to allow polling an  
164  
Polling  
START/  
ENTER  
unlimited number of times, and then press  
.
If another document has already been stored, make sure that APPEND is  
START/  
selected and then press  
ENTER  
.
CONTRAST  
RESOLUTION  
7 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
8 Press  
ENTER  
.
• The document will be scanned into memory, and your fax will go on polling  
standby.  
Clearing a document  
To clear a memory poll document (or documents) from memory, follow the  
steps below:  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until MEMORY POLL MODE is selected  
in the display.  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
MEMORY POLLED MODE  
1=SET  
2=CLEAR  
START/  
2 Press  
ENTER  
and then  
or  
to  
select “CLEAR”.  
START/  
3 Press  
ENTER  
twice to clear the documents.  
165  
Polling  
Polling Security  
Polling Security allows you to prevent unauthorized polling of your machine.  
When this function is activated, polling will only take place when one of the  
following conditions is met:  
♦ The fax number of the polling fax machine has been stored in your  
machine’s list of permitted fax numbers (called "passcode numbers"). The  
polling fax machine must also have its fax number programmed in itself, as  
explained in Entering Your Name and Fax Number in Chapter 1.  
♦ A System number has been programmed in the polling fax machine which  
matches your machine’s System number or one of your machine’s ID  
numbers.  
♦ An ID number has been programmed in the polling fax machine which  
matches your machine’s System number.  
System and ID numbers are 4-digit numbers which provide you with an  
alternate means of giving and receiving polling permission when you don’t  
want to use fax numbers. The steps for programming these numbers are  
described in the following pages.  
Note: System and ID numbers can only be used if the other fax machine is also a  
Sharp machine.  
Turning Polling Security on and off  
Polling Security is turned on or off with Option Setting 8 as explained on page  
203.  
166  
Polling  
Storing and clearing fax numbers for polling permission  
You can store up to 10 fax numbers in your machine’s list of permitted  
numbers.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
01:DESTINATION SETTING  
02:PASSCODE SETTING  
03:OWN PASSCODE SET  
until PASSCODE SETTING is selected.  
PASSCODE SETTING  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
. Make sure that “SET” is  
selected.  
(To clear a number, select “CLEAR”.)  
START/  
4 Press  
ENTER  
.
5 Storing: Enter a 2-digit number (from 01 to 10).This number identifies  
the fax number you will enter in the next step.  
Clearing: Enter the 2-digit number which identifies the fax number you  
want to clear, and go to Step 7.  
6 Enter the fax number (max. 20 digits) by pressing the numeric keys.  
START/  
7 Press  
ENTER  
.
STOP  
8 Return to Step 3 to enter (or clear) another number, or press  
repeatedly to return to the date and time display.  
167  
Polling  
Programming and clearing a System number  
One 4-digit System number can be programmed in your machine for giving  
and receiving polling permission. Polling will take place if your System number  
matches the other fax machine’s System number or one of its ID numbers.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
05:DAY LIGHT SAVING  
06:ID # MODE  
07:SYSTEM # MODE  
until SYSTEM # MODE is selected.  
SYSTEM # MODE  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
. Make sure that “SET” is  
selected.  
(To clear the number, select “CLEAR”,  
START/  
press  
ENTER  
, and go to Step 6.)  
START/  
ENTER  
4 Press  
.
5 Enter the number (4 digits) with the numeric keys.  
START/  
6 Press  
7 Press  
ENTER  
.
STOP  
repeatedly to return to the date and time display.  
168  
Polling  
Storing and clearing ID numbers for polling permission  
Up to five 4-digit ID numbers can be programmed in your machine for giving  
and receiving polling permission. Polling will take place if one of your ID  
numbers matches the other fax machine’s System number.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
04:DATE&TIME SET  
05:DAY LIGHT SAVING  
06:ID # MODE  
until ID # MODE is selected.  
ID # MODE  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
. Make sure that “SET” is  
selected.  
(To clear a number, select “CLEAR”.)  
START/  
4 Press  
ENTER  
.
5 Storing: Enter a number from 1 to 5. This number identifies the ID  
number you will enter in the next step.  
Clearing: Enter the number which identifies the ID number you want to  
clear, and go to Step 7.  
6 Enter the ID number (4 digits) by pressing the numeric keys.  
START/  
7 Press  
ENTER  
.
STOP  
8 Return to Step 3 to enter (or clear) another number, or press  
repeatedly to return to the date and time display.  
169  
Timer Operations  
Timer Operations  
The Timer function allows you to store a fax job to be performed automatically  
at a specified time. Up to 59 timer jobs can be stored at any one time, and the  
time of each can be specified up to a week in advance.  
You can use this function to take advantage of lower off-peak rates without  
having to be there when the operation is performed.  
♦ The timer function cannot be used for e-mail transmissions.  
♦ The DOCUMENT key cannot be used for a timer transmission.  
Initial procedure  
To store a timer job, first perform the following procedure. After you have  
completed this procedure, go to the procedure for the specific job you want to  
store (see the following pages).  
Display:  
TIMER  
X/>  
1 Press  
. (Flip up the Rapid Key  
TIMER MODE  
1=SET  
overlay if it is down.)  
2=CLEAR  
TIMER SET  
1:SEND MODE  
2:BROADCAST MODE  
3:CONFIDENTIAL TX MODE  
4:POLLING MODE  
2 Make sure that “SET” is selected and  
START/  
then press  
ENTER  
.
5:SERIAL POLLING MODE  
3 Press  
or  
to select the desired operation and then press  
START/  
ENTER  
).  
Note: “CONFIDENTIAL TX MODE” stands for “confidential transmission  
mode”.  
4 Enter a two-digit number for the hour (“01” to “12”) and a two-digit  
number for the minute (“00” to “59”).  
170  
Timer Operations  
5 Press  
6 Press  
to select A.M. or  
to select P.M.  
or  
to select the day on which you want the operation to  
take place (if you want the operation to take place within the next 24  
hours, select “WITHIN A DAY”.)  
START/  
7 Press  
ENTER  
and go to the specific procedure for your operation (see the  
following pages).  
Transmission (SEND MODE)  
(Continued from Initial procedure.)  
8 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
9 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
10 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
11 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
171  
Timer Operations  
Broadcasting  
(Continued from Initial procedure.)  
8 Select the destinations using any of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter a full fax number with the numeric keys and then press  
.
• Press a Group Key.  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
START/  
9 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
10 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
11 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
172  
Timer Operations  
Confidential transmission  
(Continued from Initial procedure.)  
8 Enter the mailbox number (2 digits). (Go directly to Step 9 if the  
receiving machine does not have mailboxes.)  
START/  
9 Press  
ENTER  
.
10 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
11 Press  
12 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
13 Load the document and then press  
ENTER  
.
• The document will be scanned into memory.  
173  
Timer Operations  
Polling  
(Continued from Initial procedure.)  
8 Dial the machine to be polled using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
9 Press  
ENTER  
.
Serial Polling  
(Continued from Initial procedure.)  
8 Dial the machines to be polled using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 3 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
174  
Timer Operations  
START/  
ENTER  
9 Press  
.
Canceling a timer operation  
If you need to cancel a timer operation before it is performed, follow the steps  
below.  
♦ You will need to know the number assigned to the operation in order to  
cancel it. If you don’t remember the number (it appears in the display when  
you set the operation), print out the Timer List. (See page 212.)  
Display:  
TIMER  
X/>  
1 Press  
(flip up the Rapid Key  
TIMER MODE  
1=SET  
2=CLEAR  
overlay if it is down) and then  
to select “CLEAR“.  
or  
START/  
2 Press  
ENTER  
.
3 Enter the 2-digit number assigned to the operation.  
START/  
4 Press  
5 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
175  
Batch Transmission  
Batch Transmission  
Batch transmission allows you to store multiple fax jobs in memory for  
automatic transmission to one destination at a set time. If you often send  
faxes to a particular destination, this function helps reduce telephone costs by  
allowing you to conveniently send multiple faxes on one connection.  
Note: If the telephone billing function is turned on, the batch transmission function  
cannot be used.  
Programming a Batch Key  
To perform a batch transmission, you must first program the number of the  
receiving machine and the time of transmission into a Batch Key. Any Rapid  
Key which has not already been programmed can be used as a Batch Key.  
If you specify a day-of-the-week in your program, the transmission will be  
performed every week on that day. If you do not specify a day-of-the-week, the  
transmission will be performed every day.  
To program a Batch Key, follow the procedure for entering programs explained  
in Entering and Using Programs on page 178. In Step 10 of the initial  
procedure, select “Batch transmission”.  
Clearing a Batch Key  
To clear a Batch Key, follow the procedure on page 185.  
Storing documents for transmission  
Follow the steps below to store a document under a Batch Key for  
transmission. When you store the document, it is given a message number to  
distinguish it from other jobs stored in the same batch.  
♦ If no jobs have been stored under a Batch Key when the time for  
transmission arrives, transmission will not take place.  
1 Load the document (s).  
• SEND READY will appear in the  
display.  
176  
Batch Transmission  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Batch Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
• After scanning, the message number  
assigned to your document will appear  
in the display.  
34  
;
38  
.
SHIFT  
/
:
_
-
,
STOP  
3 Press  
.
• The document will be transmitted at the designated time along with any  
other jobs stored under the same key. After transmission, all jobs in the  
batch will be cleared from memory.  
Canceling a document stored for batch transmission  
If necessary, you can cancel a document stored for a batch transmission  
before transmission takes place. To do so, you will need to know the message  
number assigned to the document.  
♦ If you don’t remember the message number, print out the Batch  
Transmission List (see page 212).  
1 Press the Batch Key in which the document you want to clear has been  
stored.  
• Make sure no documents are in the feeder.  
2 Enter the 3-digit message number assigned to the document.  
START/  
3 Press  
ENTER  
.
177  
Entering and Using Programs  
Entering and Using Programs  
If you frequently perform the same operation involving the same party, you  
can program all the steps of the operation into one Program Key. This allows  
you to perform the operation by simply pressing that key.  
♦ Any Rapid Key which is not already programmed as a Rapid Key or a  
Group Key can be used as a Program Key. You can include a timer setting  
in the program to have the operation performed automatically at a selected  
time.  
♦ If the network scanner option is installed, an e-mail, FTP, or Desktop  
destination can be selected. (This is not possible if a timer setting is  
included.)  
STOP  
♦ To clear a mistake in the procedures that follow, press  
.
Initial procedure  
To program a Program Key, first perform the following procedure. After you  
have completed this procedure, go to the procedure for the specific operation  
you want to program (see the following pages).  
MENU MODE  
2:LISTING MODE  
3:ENTRY MODE  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
MENU  
1 Press  
and then  
or  
until PROGRAM/GROUP MODE is  
selected in the display.  
PROGRAM/GROUP MODE  
1:PROGRAM ENTRY MODE  
2:GROUP ENTRY MODE  
START/  
2 Press  
ENTER  
.
PROGRAM ENTRY MODE  
1=SET  
2=CLEAR  
3 Make sure that PROGRAM ENTRY  
START/  
MODE is selected and press  
ENTER  
.
PROGRAM SET  
PRESS PROGRAM KEY  
4 Make sure that “SET” is selected and  
START/  
then press  
ENTER  
.
178  
Entering and Using Programs  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
5 Select a Program Key by pressing any  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
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16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
Rapid Key that has not yet been  
programmed.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
6 Enter a name for the program by pressing the letter entry keys (see Step  
6 on page 26). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 7.  
START/  
7 Press  
ENTER  
.
8 If you want to include a timer setting, enter a two-digit number for the  
hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).  
(If not, go directly to Step 11.)  
9 Press  
to select A.M. or  
to select P.M.  
10 Press  
or  
to select the day on which you want the operation to  
take place (if you want the operation to take place within the next 24  
hours, select “WITHIN A DAY”.)  
START/  
11 Press  
ENTER  
.
12 Press  
or  
.
to select one of the following operations and then  
START/  
ENTER  
press  
Transmission (“SEND MODE”)  
Broadcast (“I SEND MODE” if the network scanner option is installed  
and a timer setting is not included)  
Confidential transmission  
Polling  
Serial Polling  
Batch transmission (only possible if a timer setting was made)  
Memory Polling (only possible if a timer setting was not made; not  
possible if the program is within a personal book)  
179  
Entering and Using Programs  
13 Go to the specific procedure for your operation (see the following  
pages).  
Transmission (SEND MODE)  
(Continued from Initial procedure.)  
14 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
ENTER  
• Press  
network scanner option is installed.)  
e-mail , enter an e-mail address, and then press  
. (Only if the  
START/  
ENTER  
15 Press  
16 Press  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
17 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting or are  
sending the document to an e-mail, FTP, or Desktop destination.)  
STOP  
18 Press  
180  
repeatedly until you return to the date and time display.  
Entering and Using Programs  
Confidential transmission  
(Continued from Initial procedure.)  
14 Enter the mailbox number (2 digits). (Go directly to Step 15 if the  
receiving machine does not have mailboxes.)  
START/  
15 Press  
ENTER  
.
16 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
.
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
17 Press  
18 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
19 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting.)  
STOP  
20 Press  
repeatedly until you return to the date and time display.  
181  
Entering and Using Programs  
Polling  
(Continued from Initial procedure.)  
14 Dial the machine to be polled using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
15 Press  
16 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Serial Polling  
(Continued from Initial procedure.)  
14 Dial the machines to be polled using one or more of the following  
methods:  
• Press one or more Rapid Keys.  
SPEED DIAL  
• Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 3 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
• Press one or more Group Keys.  
182  
Entering and Using Programs  
Note: If you need to delete a destination, press  
or  
to select the  
STOP  
destination and then press  
.
START/  
15 Press  
16 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Broadcasting  
(Continued from Initial procedure.)  
14 Select the destinations using any of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number. (If you enter less than 3  
START/  
digits for the number, press  
ENTER  
to complete the entry.)  
START/  
ENTER  
• Enter a full fax number with the numeric keys and then press  
.
• Press a Group Key.  
START/  
• Press  
network scanner option is installed.)  
e-mail , enter an e-mail address, and then press  
ENTER  
. (Only if the  
Note: If you need to delete a number, press  
or  
until the  
STOP  
destination appears in the display and then press  
.
START/  
15 Press  
ENTER  
.
183  
Entering and Using Programs  
CONTRAST  
RESOLUTION  
16 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
17 Press  
18 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Batch transmission  
(Continued from Initial procedure.)  
14 Dial the receiving machine using one of the following methods:  
• Press a Rapid Key.  
SPEED DIAL  
• Press  
and enter a Speed Dial number (if you enter less than 3  
START/  
digits, press  
ENTER  
to complete the entry).  
• Enter a full fax number with the numeric keys.  
START/  
15 Press  
16 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
17 Press  
ENTER  
.
STOP  
18 Press  
184  
repeatedly to return to the date and time display.  
Entering and Using Programs  
Being Polled (Memory polling)  
(Continued from Initial procedure.)  
1
2
14 Press  
to allow polling only once, or  
to allow polling an unlimited  
number of times.  
START/  
ENTER  
15 Press  
16 Press  
.
CONTRAST  
RESOLUTION  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
17 Press  
18 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
Clearing a Program Key  
To clear a Program Key, follow these steps:  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
2:LISTING MODE  
3:ENTRY MODE  
until PROGRAM/GROUP MODE is  
selected in the display.  
4:OPTIONAL SETTING  
5:PROGRAM/GROUP MODE  
PROGRAM/GROUP MODE  
1:PROGRAM ENTRY MODE  
2:GROUP ENTRY MODE  
START/  
2 Press  
ENTER  
. Make sure that PROGRAM  
ENTRY MODE is selected.  
185  
Entering and Using Programs  
PROGRAM ENTRY MODE  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
and then  
or  
to  
select CLEAR.  
PROGRAM CLEAR  
PRESS PROGRAM KEY  
START/  
4 Press  
ENTER  
.
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
5 Press the Program Key that you want  
to clear.  
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
START/  
6 Press  
7 Press  
ENTER  
.
STOP  
repeatedly until you return to the date and time display.  
186  
Entering and Using Programs  
Using a Program Key  
Follow the steps below to perform a programmed operation.  
1 If this is a transmission operation or  
memory polling operation, load the  
document.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Program Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
Canceling a programmed timer operation  
If a Program Key has been pressed for a timer operation and you need to  
cancel the operation before it is performed, follow the steps below.  
Note: This procedure will not work for a document stored for a batch transmission.  
To cancel a batch transmission operation, see Canceling a document stored for  
batch transmission on page 177.  
1 Press the Program Key.  
START/  
2 Press  
ENTER  
.
187  
Duplex Scanning for Two-sided Documents  
Duplex Scanning for Two-sided Documents  
To transmit or copy documents which have printing or graphics on both sides  
of the page or pages, use Duplex Scanning. With this function, you simply  
feed the document (all pages) through the machine once, turn the stack of  
pages over, and feed it through again.  
♦ The machine will automatically sort the pages into the correct order (front of  
1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).  
♦ Duplex Scanning can be used for copying (single copies and sorted  
multiple copies only) and any type of transmission from memory.  
♦ Note that any blank sides must be included when scanning the pages (if the  
number of pages is not equal each time the machine scans the stack, an  
error will result). The blank sides will not, however, be printed out.  
1 Load the document (s).  
• Make sure the page(s) are front face  
down, with the first page on the bottom.  
• SEND READY will appear in the  
display.  
START/  
DUPLEX SCAN  
2 Press  
and then  
ENTER  
.
3 Perform all steps of the desired copy or memory transmission.  
4 When all pages of the document have been scanned, turn the stack over  
(do not change the page order) and load it again.  
START/  
5 Press  
ENTER  
.
188  
Print Hold  
Print Hold  
The Print Hold function is used to hold all received faxes in memory instead of  
immediately printing them out. To print the faxes, the programmed Print Hold  
code must be entered.  
To use the Print Hold function, program a Print Hold code and then turn on the  
Print Hold function as explained in the following sections.  
Programming the Print Hold code  
Follow the steps below to program a Print Hold code.  
Display:  
MENU  
1 Press  
and then  
.
MENU MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
9: PRINT HOLD  
• Make sure that PRINT HOLD is  
selected in the display.  
START/  
PRINT HOLD  
2 Press  
ENTER  
and then  
or  
1:PRINT HOLD DATA PRINT  
2:PRINT HOLD CODE SET  
3:PRINT HOLD CODE CLEAR  
until PRINT HOLD CODE SET is  
selected.  
START/  
3 Press  
ENTER  
.
4 Press the numeric keys to enter the desired Print Hold code (4 digits).  
START/  
5 Press  
ENTER  
.
• The machine will print out the Print Hold code for your records.  
• In the event that you forget the code and have kept no record, contact your  
Sharp dealer.  
189  
Print Hold  
Turning on the Print Hold function  
To turn on the Print Hold function, set Option Setting 38 to YES (see pages  
201 and 211).  
Note: A Print Hold code must be programmed before Option Setting 38 can  
be set to YES.  
Printing received faxes  
When a fax has been received to memory because the Print Hold function is  
turned on, RCVD PRINT HOLD FAX will appear in the display. Follow the  
steps below to print the fax (or faxes).  
Display:  
MENU  
1 Press  
and then  
.
MENU MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
9: PRINT HOLD  
• Make sure that PRINT HOLD is  
selected in the display.  
START/  
PRINT HOLD  
2 Press  
ENTER  
.
1:PRINT HOLD DATA PRINT  
2:PRINT HOLD CODE SET  
3:PRINT HOLD CODE CLEAR  
• Make sure that PRINT HOLD DATA  
PRINT is selected in the display.  
START/  
3 Press  
ENTER  
.
4 Press the numeric keys to enter the Print Hold code.  
START/  
5 Press  
ENTER  
.
• The received fax will print out.  
190  
Print Hold  
Clearing the Print Hold code  
Follow the steps below if you need to clear the Print Hold code.  
Note: To clear the Print Hold code, Option Setting 38 must first be set to NO.  
Display:  
MENU  
1 Press  
and then  
.
MENU MODE  
6:SERIAL POLLING MODE  
7:MEMORY POLL MODE  
8:NETWORK SETTING  
9: PRINT HOLD  
• Make sure that PRINT HOLD is  
selected in the display.  
START/  
PRINT HOLD  
2 Press  
ENTER  
and then  
.
1:PRINT HOLD DATA PRINT  
2:PRINT HOLD CODE SET  
3:PRINT HOLD CODE CLEAR  
• Make sure that PRINT HOLD CODE  
CLEAR is selected in the display.  
START/  
3 Press  
ENTER  
.
4 Press the numeric keys to enter the Print Hold code.  
START/  
5 Press  
ENTER  
.
191  
Department Control  
Department Control  
Department Control is used to restrict use of the machine to authorized users.  
When it is activated, a department code must be entered before an operation  
can be performed.  
♦ Department Control can only be activated by your Sharp dealer. If you wish  
to use this function, contact your dealer.  
♦ Department Control allows you to track the number of pages transmitted as  
well as the transmission time for each authorized department or person.  
See Department Usage List on page 215.  
Programming Department Codes  
Up to 99 different Department Codes can be programmed to allow access to  
the machine. Transmitted pages and transmission time will be kept track of  
separately for each code. After you enter a code, inform the appropriate group  
or individual.  
♦ A name must be assigned to each code. Only the name, not the code, will  
appear on the Department Usage List.  
♦ Be sure to keep a record of each code and name. If you misplace the  
record, contact your dealer.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
ENTRY MODE  
06:ID # MODE  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
START/  
2 Press  
ENTER  
and then  
or  
until DEPT. PASSCODE is selected.  
192  
Department Control  
DEPARTMENT CODE MODE  
1=SET  
2=CLEAR  
START/  
ENTER  
3 Press  
.
START/  
ENTER  
4 Make sure that “SET” is selected and then press  
.
START/  
ENTER  
(To clear a Department Code, select CLEAR and then press  
.)  
5 Programming: Enter a 2-digit number from “01” to “99” with the numeric  
keys. This number identifies the Department Code that you will enter in  
the next step.  
Clearing: Enter the 2-digit number that identifies the Department Code  
you want to clear.  
Note:It is not possible to clear the Department Code that you are currently using to  
access the machine. It is also not possible clear a Department Code if only one  
code is programmed.  
6 Programming: Enter a Department Code (4 digits or the number of digits  
set by Option Setting 27 as explained on page 208).  
Clearing: Enter the Department Code that you wish to clear, and go to  
Step 9.  
START/  
7 Press  
ENTER  
.
8 Press the letter entry keys to enter a name for the Department Code.  
START/  
9 Press  
ENTER  
.
10 Return to Step 5 to program (or clear) another Department Code, or  
STOP  
press  
repeatedly to return to the date and time display.  
193  
Department Control  
Accessing the machine  
When Department Control is activated, you must enter your Department Code  
before using the machine.  
♦ If you do not begin the operation within one minute after entering the code,  
the machine will return to controlled access mode.  
Note: You do not need to enter a Department Code to receive faxes manually (by  
START/  
picking up an extension phone connected to the same line and pressing  
the machine).  
ENTER  
on  
194  
Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)  
to ON as explained on page 207, and then enter the fax numbers from which  
you do not want to receive faxes as explained below.  
♦ Up to 50 numbers can be entered in the Anti Junk Number List.  
♦ To clear a number from the Anti Junk Number List, you need to know the 2-  
digit number that identifies it. If you have forgotten this number, print out the  
Anti Junk Number List as explained on page 212.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until ENTRY MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
ENTRY MODE  
06:ID # MODE  
07:SYSTEM # MODE  
08:STORE JUNK FAX #  
09:DEPT. PASSCODE  
10:BOOK ENTRY MODE  
2 Press  
ENTER  
and then  
or  
until STORE JUNK FAX # is selected.  
JUNK FAX # MODE  
1=SET  
2=CLEAR  
START/  
3 Press  
ENTER  
.
START/  
4 Make sure that “SET” is selected and then press  
ENTER  
.
START/  
ENTER  
(To clear a number from the list, select CLEAR and then press  
.)  
195  
Blocking Reception of Unwanted Faxes  
5 Entering: Enter a 2-digit number from “01” to “50” with the numeric  
keys. This number identifies the fax number that you will enter in the  
next step.  
Clearing: Enter the 2-digit number that identifies the fax number you  
want to clear, and go to Step 7.  
6 Enter the fax number.  
START/  
7 Press  
ENTER  
.
STOP  
8 Return to Step 5 to enter (or clear) another fax number, or press  
repeatedly to return to the date and time display.  
196  
Telephone Billing  
Telephone Billing  
If you are on a PBX, you can have the machine send a code to the PBX that  
identifies the sender for billing purposes each time a fax is sent. Telephone  
billing is possible in two ways: using Department Control and by direct billing  
code entry.  
Using Department Control  
If you are using the Department Control function, you can use Department  
Codes for telephone billing. In this case, the machine will automatically send  
the Department Code that a department member enters to access the  
machine to the PBX. The PBX can then use the Department Code to bill the  
call to that department.  
To use Department Control for telephone billing, program a Department Code  
for each group that will use the machine (see Department Control on page  
192), and then have your dealer activate Department Control. After this, set  
Option Setting 26 (Telephone Billing Code) to ON as explained on page 208.  
Direct billing code entry  
If you don’t want to use Department Control for telephone billing, you can  
have users enter an assigned billing code (any number up 9 digits long) each  
time they use the machine. The machine will automatically send this code to  
the PBX for billing purposes. To use this function, have your dealer activate  
the function and then set Option Setting 26 (Telephone Billing Code) to ON as  
explained on page 208.  
Note: The billing code should be assigned by your PBX administrator. Billing  
codes are not programmed into the machine.  
Users should enter their billing code as follows when performing an operation  
on the machine. The code need only be entered when calling outside of the  
PBX.  
197  
Telephone Billing  
1 Load the document (s).  
• If you are using Normal Dialing, press  
SPEAKER  
or pick up an extension phone  
connected to the same line.  
• SEND READY will appear in the  
display.  
2 Enter your number to access an outside line (max. of 3 digits).  
Space  
3 Flip down the Rapid Key overlay and press  
, enter the billing  
Space  
code (max. of 9 digits), and then press  
again.  
• Note: The code will appear as asterisks in the display and will not appear in  
the Activity List or Transaction Report.  
CONTRAST  
RESOLUTION  
4 Press  
and/or  
to adjust the resolution and contrast if  
desired.  
5 Dial the other party by the desired method and transmit the document.  
198  
Distinctive Ring  
Distinctive Ring  
Important:  
♦ To use distinctive ring, you must subscribe to a distinctive ring service from  
your local phone company.  
♦ Your machine may not be compatible with some distinctive ring services.  
Note for dual line option: Distinctive ring can only be used on Line 1.  
Distinctive ring is a service offered by some local telephone companies  
whereby they assign an additional second number to your regular single line.  
The second number rings differently from your normal number.  
If you subscribe to a distinctive ring service, you can set the machine to  
automatically answer when your second number is called. This allows you to  
use the second number as an exclusive fax number.  
To have your fax automatically answer when your second number is called,  
follow the steps below:  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until OPTIONAL SETTING is selected in  
the display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
4: OPTIONAL SETTING  
DISTINCTIVE RING  
1= RING PATTERN 1  
2= RING PATTERN 2  
3= RING PATTERN 3  
4= STANDARD RING  
5= OFF SETTING  
START/  
8
2
2 Press  
3 Press  
ENTER  
,
and  
.
or  
to select the desired setting.  
(See the bottom of the following page for the settings in Canada.).  
199  
Distinctive Ring  
RING PATTERN 1  
Two short rings  
RING PATTERN 2  
RING PATTERN 3  
STANDARD RING  
OFF SETTING  
One short, one long, and one short ring  
Two short rings and one long ring  
Your standard (normal) ring pattern  
Turn distinctive ring off  
START/  
4 Press  
5 Press  
ENTER  
.
STOP  
repeatedly to return to the date and time display.  
Selections in Canada  
In Step 3 of the above procedure, the selections available in Canada are as  
follows:  
RING PATTERN 1  
Two short rings  
RING PATTERN 2  
One short, one long, and one short ring  
RING PATTERN 3  
Two short rings and one long ring  
RING PATTERN 4  
RING PATTERN 5  
STANDARD RING  
OFF SETTING  
Three very short rings  
Two very short rings  
Your standard (normal) ring pattern  
Turn distinctive ring off  
200  
7. Optional Settings  
The optional settings allow you to customize the machine to better suit your  
needs.  
An initial setting has been made for each optional setting at the factory. To  
change a setting, follow the steps below to display the optional setting, and  
then select a new setting as explained in the pages that follow.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until OPTIONAL SETTING is selected in  
the display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
4: OPTIONAL SETTING  
OPTIONAL SETTING MODE  
01:DEFAULTFAXRESOLUTION  
02:# OF RINGS AUTO RX  
03:# OF RINGS MANUAL RX  
04: AUTO LISTING  
START/  
2 Press  
ENTER  
.
3 Press the numeric keys to enter the 2-digit number (“01” to “38”) of the  
optional setting that you wish to change. (Note: You can also press the  
Rapid Key that has the same number as the optional setting.)  
0
1
Example: Optional Setting 01  
OR  
Press  
or  
to scroll through the optional settings. When the  
START/  
desired optional setting appears, press  
ENTER  
.
4 Enter a selection for the optional setting as explained in the following  
pages.  
5 After entering a selection, the subsequent option setting will appear in  
STOP  
the display. To return to the date and time display, press  
twice.  
201  
Optional Settings  
Optional Settings  
Setting 01: DEFAULT FAX RESOLUTION  
This option sets the default resolution (the resolution used if a setting is not  
RESOLUTION  
selected with  
) for transmitting documents. Press  
or  
to  
select STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press  
START/  
ENTER  
.
♦ Initial setting: STANDARD  
Setting 02: NUMBER OF RINGS AUTO RECEPTION  
This sets the number of rings the machine waits before answering an  
0
0
incoming call in AUTO receive mode. Enter a number from  
is entered, the machine will answer without ringing).  
to  
9
(if  
♦ Initial setting: 1  
Setting 03: NUMBER OF RINGS MANUAL RECEPTION  
You can also have the machine automatically answer a call after a certain  
number of rings in MANUAL reception mode. To turn on this function, enter  
1
the desired number of rings (any number from  
to 9 ). To turn off the  
0
function, enter  
.
♦ Initial setting: 0 (off)  
Setting 04: AUTO LISTING  
Select YES to have the machine automatically print an Activity Report once  
every 30 send/receive operations. (The report can still be printed on demand  
at any time.) Select NO to turn the function off. Press  
or  
to make  
START/  
the selection and then press  
ENTER  
.
♦ Initial setting: NO  
202  
Optional Settings  
Setting 05: TRANSACTION REPORT PRINT SELECTION  
This sets the condition for printing out a Transaction Report. Press  
or  
START/  
to select one of the following conditions, and then press  
ENTER  
ERROR/TIMER/  
MEMORY:  
A report will be printed after an error, timer  
operation, or memory operation  
SEND ONLY  
A report will be printed only after a  
transmission  
ALWAYS PRINTS  
NEVER PRINTS  
ERROR ONLY  
A report will be printed after each  
transmission, reception, or error  
A report will never be printed.  
A report will be printed only after an error  
occurs  
♦ Initial setting: ERROR ONLY  
Setting 06: RECALL TIMES  
This sets the maximum number of times your fax will automatically redial if the  
0
0
1
4
line is busy. Enter any number from  
to  
.
♦ Initial setting: 02  
Setting 07: RECALL INTERVAL  
This sets the amount of time your fax will wait between automatic redials  
0
1
0
2
when the line is busy. Enter  
for 1 minute,  
for 2 minutes, etc.,  
up to a maximum of 15 minutes.  
♦ Initial setting: 05  
Setting 08: SECURITY SELECTION  
Select ON to turn polling security on, or OFF to turn it off. Press  
or  
START/  
to make the selection and then press  
ENTER  
.
♦ Initial setting: ON  
203  
Optional Settings  
Setting 09: ERROR CORRECTION MODE (ECM)  
Select YES to have any distortions in a transmission due to noise on the  
telephone line corrected before print-out at the receiving end. This is only  
effective when the other machine has ECM as well. Select NO to turn the  
START/  
ENTER  
function off. Press  
or  
to make the selection and then press  
.
Note: If the transmission or reception is taking place in Super G3 mode, ECM  
will operate regardless of the ECM setting.  
♦ Initial setting: YES  
Setting 10: AUTO COVER SHEET  
Select YES to have the fax automatically generate a cover sheet and send it  
as the last page of each transmission. Select NO to turn the function off.  
START/  
Press  
or  
to make the selection and then press  
ENTER  
.
♦ Initial setting: NO  
Setting 11: FAX SCANNING WIDTH  
This setting selects the maximum scanning width. Press  
or  
to  
START/  
select 10 inches or 8.3 inches, and then press  
ENTER  
.
♦ Initial setting: 10 inches  
Setting 12: COPY SCANNING  
This setting is used to reduce copies slightly before printing to ensure that  
data on the edges are not cut off. Press  
or  
to select AUTO for  
START/  
automatic reduction, or 100% for no reduction, and then press  
ENTER  
.
♦ Initial setting: 100%  
Setting 13: COPY CUT-OFF  
This setting determines how the machine will copy documents that are longer  
than the printing paper. Select CONTINUE to have the remainder of the  
document printed on a second page, or CUT-OFF to cut off (not print) the  
START/  
remainder. Press  
or  
to make the selection, and then press  
ENTER  
.
♦ Initial setting: CUT-OFF  
204  
Optional Settings  
Setting 14: RECEIVE REDUCE  
This setting is used to reduce received documents slightly before printing to  
ensure that data on the edges are not cut off. Select AUTO for automatic  
reduction or 100% for no reduction. Press  
or  
to make the selection  
START/  
and then press  
ENTER  
.
♦ Initial setting: AUTO  
Setting 15: IMAGE MEMORY PRINT  
Select YES to include a copy of the first page of the transmitted document on  
the Transaction Report. Select NO to turn the function off. This setting is only  
effective when transmitting from memory. Press  
or  
to make the  
START/  
selection and then press  
ENTER  
.
♦ Initial setting: YES  
Setting 16: CASSETTE SELECTION  
Note: This setting will only appear if the machine has two paper cassettes, or  
if the machine has one paper cassette and Option Setting 31 (Seperate  
Mode) is turned off.  
Press  
or  
to select one of the following settings and then press  
START/  
ENTER  
.
AUTO SELECTION:The machine automatically selects the printing paper  
source (tray or cassette) according to the size of each page received or  
copied. (If a document consists of multiple pages of different sizes, each page  
will be printed on the paper that best matches its size.)  
AUTO SELECTION 2: The machine automatically selects the printing paper  
source (tray or cassette) according to the size of the first page of the  
document received or copied. (If the document consists of multiple pages of  
different sizes, all pages will be printed on the same size of paper based on  
the size of the first page.)  
MANUAL SELECTION: Use this to set a fixed order of priority for the paper  
sources. After selecting this setting, the 1ST PRIORITY setting will appear.  
Select the source from which you want paper to be always drawn (regardless  
START/  
of the size of the received document), and then press  
ENTER  
. The 2ND  
205  
Optional Settings  
PRIORITY setting will now appear. Use this setting to select the source from  
which you want paper to be drawn in the event that the “1ST PRIORITY”  
source runs out of paper. If you wish to have the incoming fax received to  
memory in this case, select “NONE”. When you have completed the selection,  
START/  
press  
ENTER  
.
FO-DC600: If the machine has two paper cassettes and Option Setting 31  
(Seperate Mode) is turned off, and if you did not select “NONE” for the “2ND  
PRIORITY” setting, the “3RD PRIORITY” setting will appear. Use this to  
select the source from which you want paper to be drawn in the event that  
both the ”1ST PRIORITY” and the “2ND PRIORITY” sources run out of paper,  
or select “NONE” to have the fax received to memory. When you have  
START/  
completed the selection, press  
ENTER  
.
♦ Initial setting: AUTO SELECTION  
Setting 17: RETRANSMISSION TIMES  
This sets the number of times the fax will reattempt a memory transmission  
which has been interrupted by a line error or power failure. Enter any 2-digit  
0
1
1
4
0
0
number from  
to  
, or enter  
to turn off the function.  
♦ Initial setting: 10  
Setting 18: RETRANSMISSION INTERVAL  
You can select the number of minutes the fax waits between each memory  
0
1
0
2
retransmission attempt. Enter  
for 1 minute,  
for 2 minutes,  
etc., up to a maximum of 15 minutes. If you do not want the fax to wait  
0
0
between attempts, enter  
.
♦ Initial setting: 02  
Setting 19: POWER SAVE MODE  
To conserve power, you can have the laser printer heater in the machine turn  
off when not in use. When this is done, the heater will turn on automatically  
when you receive a document (there will be a slight delay before printing while  
the heater warms up) and turn off when printing is completed. Select ON to  
turn on the function or OFF to turn off the function. Press  
or  
to  
START/  
make the selection and then press  
ENTER  
.
♦ Initial setting: ON  
206  
Optional Settings  
Setting 20: ANTI-JUNK FAX  
Select ON to block reception from fax numbers entered in the Anti Junk Fax  
List. Select OFF to allow reception from all numbers. Press  
or  
to  
START/  
make the selection and then press  
ENTER  
.
♦ Initial setting: OFF  
Setting 21: ALARM VOLUME  
This sets the volume of the beep sound that alerts you to error conditions and  
informs you that operations have been completed. Press  
or  
to  
START/  
ENTER  
select a volume level (HIGH, LOW or OFF) and then press  
..  
♦ Initial setting: LOW  
Setting 22: DIAL MODE  
This sets the dial mode. Select TONE if you are on a touch-tone line, or  
PULSE if you are on a pulse dial (rotary) line. Press  
or  
to make  
START/  
the selection and then press  
ENTER  
.
♦ Initial setting: TONE  
Setting 23: QUICK ON-LINE  
When you transmit a multi-page document, this setting determines whether  
the machine will dial the receiving party and begin transmitting while scanning  
is still in progress, or wait until all pages have been scanned before dialing.  
Select ON to have the machine dial and begin transmission while scanning is  
still in progress, or OFF to have the machine wait until all pages have been  
START/  
scanned. Press  
or  
to make the selection and then press  
ENTER  
.
♦ Initial setting: ON  
Setting 24: MULTI TTI  
If you are using Department Control, you can select ON to have the  
department name (the name associated with the department code entered by  
an operator to access the fax) appear at the top of each transmitted  
document. This will appear in place of the name entered in Entering Your  
Name and Fax Number in Chapter 1. Select OFF to turn Multi TTI off (the  
207  
Optional Settings  
sender’s name entered in Chapter 1 will appear). Press  
or  
to  
START/  
ENTER  
make the selection and then press  
.
♦ Initial setting: OFF  
Setting 25: BEEP LENGTH  
This sets the duration of the beep that signals the end of transmission,  
reception, and copying. Press  
or  
to select a duration (3  
START/  
SECONDS, 1 SECOND, or NO BEEP) and then press  
ENTER  
.
♦ Initial setting: 3 SECONDS  
Setting 26: TELEPHONE BILLING CODE  
This setting allows you to use Department Codes or direct billing codes for  
telephone billing on a PBX. (Your dealer must first activate Department  
Control or direct billing code entry.) Select ON to turn telephone billing on, or  
OFF to turn it off. Press  
or  
to make the selection and then press  
START/  
ENTER  
.
♦ Initial setting: OFF  
If you selected ON, the BILLING CODE DIAL selection will subsequently  
appear. Select BEFORE if your PBX must receive the billing code before  
dialing a telephone number, or AFTER if it must receive the billing code after  
START/  
dialling a telephone number, and then press  
ENTER  
. (Refer to your PBX  
manual or consult your PBX adminstrator for this information.)  
Note: If you select AFTER for the BILLING CODE DIAL selection, you must press  
REDIAL  
SPEAKER  
after dialing if you use  
.
Setting 27: DEPARTMENT CODE DIGITS  
Use this setting if you are using Telephone Billing and need to change the  
number of digits of Department Codes to accord with your PBX’s telephone  
3
billing system. Enter any number from  
to 9 .  
♦ Initial setting: 4  
208  
Optional Settings  
Setting 28: DISTINCTIVE RING  
This sets the ring pattern to which your fax will answer if you subscribe to a  
distinctive ring service. Press  
or  
to select a ring pattern and then  
START/  
press  
ENTER  
. See page 199 for more details.  
♦ Initial setting: OFF  
Setting 29: VERIFICATION STAMP  
Select ON if you want the machine to stamp each original document page as  
it is scanned. After scanning, you can check to see if all pages have been  
stamped to verify that no double feeds occurred. Select OFF to turn the  
START/  
function off. Press  
or  
to make the selection and then press  
ENTER  
.
Note: To use this function, your dealer must install the Verification Stamp  
option.  
♦ Initial setting: OFF  
Setting 30: DEFAULT COPY RESOLUTION  
Use this setting to select the default copying resolution (the resolution used for  
RESOLUTION  
copying if a setting is not made with  
). Press  
or  
to select  
START/  
STANDARD, FINE, SUPER FINE, or ULTRA FINE, and then press  
ENTER  
.
♦ Initial setting: FINE  
Setting 31: SEPARATE MODE  
If desired, you can have the machine draw a sheet of paper from one of the  
paper sources after each fax reception (and after each print job if the network  
printer option is installed). By loading colored (or large) paper in that source,  
each colored sheet drawn will act as a separator that makes it easy to  
distinguish where one multi-page document ends and another begins. A  
Transaction Report printed after a fax reception will also be printed from that  
paper source to act as a separator sheet. To turn on this function, press  
or  
to select YES, select the paper source for the separator paper, and  
START/  
then press  
ENTER  
. After turning on the function, be sure to load appropriate  
paper in the selected paper source. To turn off Seperate mode, press  
or  
209  
Optional Settings  
START/  
ENTER  
to select NO and then press  
. (Note that the function will turn off  
automatically if the selected paper source runs out of paper.)  
Note for FO-DC500: This setting is only available if your dealer has installed the  
paper cassette option.  
♦ Initial setting: NO  
Note: If you turn off the Separate Mode setting, Option Setting 16 will  
subsequently appear in the display to allow you make an appropriate setting for  
cassette selection. If you don’t make a selection, AUTO SELECTION will be  
automatically selected.  
Setting 32: BACKLIGHT SETTING  
Use this setting to set the amount of time until the display backlight turns off  
after the operation panel is used (after a key is pressed). Press  
or  
to select the amount of time (3 MINUTES, 10 MINUTES, or 15 MINUTES), or  
select ALWAYS OFF if you never want the backlight to be on. When finished,  
START/  
press  
ENTER  
.
♦ Initial setting: 3 MINUTES  
Note: Settings 33 through 36 are not used.  
Setting 37: FAX TRANSFER  
This setting only appears if the network scanner option is installed. Select  
ALWAYS PRINT if you wish to have the machine print all faxes that are  
forwarded by the Inbound Routing function. Select PRINT ERROR ONLY to  
have the machine only print faxes that are not successfully forwarded. Press  
START/  
or  
to make the selection and then press  
ENTER  
.
♦ Initial setting: ALWAYS PRINT  
210  
Optional Settings  
Setting 38: PRINT HOLD  
Use this setting to turn on or turn off the Print Hold function (see page 189).  
To turn on the Print Hold function, press  
or  
to select YES and then  
START/  
press  
ENTER  
. (Note: A Print Hold code must be programmed before YES can  
be selected.)  
To turn off the Print Hold function, press  
or  
to select NO, press  
START/  
START/  
ENTER  
ENTER  
, enter the 4-digit Print Hold code, and press  
. (Note: NO cannot  
be selected if a received fax is being held in memory by the Print Hold  
function. First print the fax and then turn off Print Hold.)  
♦ Initial setting: NO  
211  
8. Printing Lists and Reports  
You can print lists showing settings and information entered in the machine.  
You can also print out reports on recent activity and individual operations after  
they are completed. The lists and reports are described on the following  
pages.  
To print a list, follow the steps below.  
Display:  
MENU  
1 Press  
and then  
or  
MENU MODE  
until LISTING MODE is selected in the  
display.  
1:RECEIVE MODE  
2:LISTING MODE  
3:ENTRY MODE  
START/  
2 Press  
ENTER  
3 Press the numeric keys to enter the 2-digit number (“01” to “12”) of the  
list that you want to print. (Note: You can also press the Rapid Key that  
has the same number as the list.)  
1
0
Example: Activity Report  
OR  
Press  
or  
to scroll through the lists. When the desired list is  
.
START/  
ENTER  
selected, press  
Activity Report (List 01)  
This report shows information on your most recently performed send and  
receive operations (a combined maximum of 30 operations can appear). The  
report is divided into two parts: the SEND REPORT, which shows information  
on transmissions (including Scan to E-mail transmissions if the network  
scanner option is installed), and the RECEIVE REPORT, which shows  
information on receptions.  
♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically  
printed out whenever information on 30 operations has accumulated. (A  
report can still be printed on demand at any time.)  
212  
Printing Lists and Reports  
♦ All information is erased after a report is printed out. If automatic print-out is  
turned off and the report is not printed manually for 30 operations, the  
information on the oldest operation will be overwritten each time a new  
operation is performed.  
Explanation of headings  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction.  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
TYPE  
CONF. TX - A confidential operation was performed.  
(T) - A timer operation was performed.  
(D) - The document was sent directly from the feeder, not  
from memory.  
NOTE  
One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure. (Note: With the  
exception of the error codes CE-00 to CE-05 explained on  
the following page, the success or failure of a Scan to E-mail  
transmission is not indicated. If your e-mail server is unable  
to deliver a Scan to E-mail transmission to an e-mail  
address, notification will be sent to your specified sender’s e-  
mail address.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
213  
Printing Lists and Reports  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-31 - A telephone line error prevented  
the transaction. See Line Error in Problems and Solutions in  
Chapter 9.  
CE-01 to CE-05 - An error occurred when the machine  
attempted to establish a connection with your e-mail server  
(see page 228 for explanations of the errors).  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your machine does not have.  
CANCEL 3 - (Used for confidential transmission only)  
A confidential transmission was cancelled because the  
receiving machine does not have a confidential function, a  
confidential passcode is not programmed in the receiving  
machine, its memory is full, or it is not a Sharp model.  
CANCEL 4 - (Used for confidential transmission only)  
A confidential transmission was cancelled because an  
incorrect mailbox number was entered for a machine with  
confidential mailboxes, or the other machine’s memory is full.  
Timer List (List 02)  
This list shows the timer operations that are currently set.  
Destination List (List 03)  
This list shows the fax numbers that have been programmed for automatic  
dialing.  
Passcode List (List 04)  
This list shows your settings for polling security, your name and fax number as  
programmed in the machine, and a sample of the header printed at the top of  
every page you fax (HEADER PRINT).  
214  
Printing Lists and Reports  
Optional Setting List (List 05)  
This list shows the current status of the option settings.  
Program and Group List (List 06)  
The top part of this list shows the programs that have been entered. The  
bottom part shows the fax numbers that have been programmed into Group  
Keys.  
Batch Transmission List (List 07)  
The Batch Transmission List shows the documents that are currently stored  
for batch transmission.  
Department Usage List (List 08)  
This list shows total transmission time and pages transmitted (including  
polling time and pages polled) for each department during the period  
indicated on the list. The information is only available if Department Control  
has been activated.  
♦ Each time you print out the report, the data is cleared and a new period  
begins.  
Confidential Reception List (List 09)  
This list shows which mailboxes have received confidential documents and  
the total number of pages received. Print this list out whenever RCVD CONF.  
FAX appears in the display.  
Anti Junk Number List (List 10)  
This list shows the fax numbers from which reception is not allowed.  
Personal Book List (List 11)  
This list shows the personal books that have been created.  
215  
Printing Lists and Reports  
Fax Transfer List (List 12)  
This list shows the sets of sender’s numbers and forwarding e-mail addresses  
that have been stored for the Inbound Routing function. (This list is only  
available when the network scanner option is installed.)  
Transaction Report  
This report is printed out automatically after a fax operation is completed to  
allow you to check the result. The machine is set at the factory to print out the  
report only when an error occurs. If desired, you can change the setting to  
have it printed out under a variety of other conditions. The report can also be  
printed out after a Scan to E-mail/FTP/Desktop transmission. See Option  
Setting 5 (Print Selection) in Chapter 7.  
♦ If you wish to have the Transaction Report printed after a particular fax  
transmission (or a Scan to E-mail/FTP/Desktop transmission) , press  
REPORT  
(flip up the Rapid Key overlay if it is down) before performing the  
N/*  
steps of the transmission. (To cancel printing of the Transaction Report,  
press STOP .)  
♦ The same headings appear in the Transaction Report as in the Activity  
Report. See Activity Report in this chapter for an explanation of the  
headings.  
♦ The first page of the document will also appear below the report if the  
document was sent from memory (this does not occur when the  
transmission is a Scan to E-mail/FTP/Desktop transmission). If  
confidentiality is required, you can prevent printing of the first page of the  
document by setting Option Setting 15 (Image Memory Print) to NO.  
216  
9. Maintenance  
Cleaning the Scanning Glass and Rollers  
Clean the reading glass and rollers frequently to ensure the quality of your  
transmitted images and copies.  
1 Open the operation panel.  
• Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.  
• Make sure that all dirt and stains (such as correcting fluid) are removed, as  
dirt will cause vertical lines on transmitted images and copies. (If  
necessary, wipe with denatured alcohol.)  
White  
backplate  
Rollers  
Scanning  
glass  
The Housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
217  
Replacing the Verification Stamp  
Replacing the Verification Stamp  
If you are using the Verification Stamp function, you will need to replace the  
ink cartridge in the stamp unit when it runs out of ink (when the stamped mark  
on original documents becomes faint). A new ink cartridge can be obtained  
from your dealer.  
1 Remove the ADF exit tray.  
2 Press down on the protruding tab of  
the green ink cartridge and pull the  
cartridge out with your fingers.  
3 Insert the new ink cartridge into the  
machine (make sure that the tab is  
facing out).  
1
4 Replace the ADF exit tray.  
2
3
218  
10. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display, and/or a  
Try the transaction again. If the error persists, check  
the following:  
transaction report is  
printed out with COM. E-  
and a number from 0 to 31  
in the NOTE column.  
• Check the hookup. The cord from the TEL. LINE  
jack to the wall jack should be no longer than six  
feet.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
• Try connecting the machine to a different telephone  
line.  
• If the problem still occurs, your machine may need  
service.  
219  
Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
Dialing is not possible.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack.  
• Make sure that the machine is set to the correct  
dialing mode for your telephone line. See Option  
Setting 22 in Chapter 7.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE jack, and not the TEL. SET jack.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• If the receiving machine is not a Sharp model,  
make sure it is G3 compatible.  
• Check the display for error messages.  
• Press the SPEAKER key and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Try  
sending the document again.  
• Make a copy of the document on your machine. If  
the copy is also distorted, your machine may need  
service.  
220  
Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The machine doesn’t  
receive documents  
automatically.  
• Make sure that the reception mode is set to AUTO.  
If you subscribe to a distinctive ring service, make  
sure that the Distinctive Ring function is set to the  
correct ring pattern. If you do not subscribe to a  
distinctive ring service, make sure that Distinctive  
Ring is set to OFF SETTING. (See Distinctive Ring  
in Chapter 6.)  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
• The toner cartridge may need replacement.  
The printed image  
appears dirty and/or the  
paper jams frequently.  
• Have a service technician clean the print  
compartment.  
The power is on, but no  
reception takes place.  
• Make sure that the wall jack is connected to the  
TEL. LINE jack, and not the TEL. SET jack.  
Received images are  
distorted.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Have  
the other party try sending the document again.  
• If the other machine has ECM mode, make sure  
this feature is turned on in both machines (see  
Option Setting 9).  
• Make a copy or print a report on your machine. If  
the copy or report is also distorted, your machine  
may need service.  
• The drum cartridge may be damaged. Try a new  
drum cartridge.  
• The fusing unit and transfer roller may need to be  
replaced during the life of the machine if print  
quality begins to deteriorate. This must be done by  
a service technician.  
221  
Problems and Solutions  
The quality of copies is  
poor and/or black lines  
appear.  
• Any dirt or material on the scanning glass will  
cause lines to appear on copies and transmitted  
faxes. Clean the scanning glass as explained in  
Chapter 9.  
Dots appear at regular  
intervals on received  
documents and copies.  
• The drum cartridge may be damaged. Replace the  
drum cartridge.  
The printing paper comes • Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
General problems  
Problem  
Solution  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into  
a power outlet and the power switch is turned on.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, turn off the power switch and then turn it on  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable Documents in Chapter 2).  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is in automatic  
reception mode.  
• If the transmitting machine has polling security,  
make sure that your fax number has been entered  
both in your machine and in the transmitting  
machine.  
222  
Problems and Solutions  
Network interface board problems  
Problem  
Solution  
The amber light  
illuminates steadily.  
• The network connection has been lost. This  
typically occurs because the server has been shut  
down.  
The amber light blinks.  
• Turn the machine power off, wait briefly, and then  
turn it back on. If the problem persists, print out the  
“NIC INFORMATION” as explained on page 79. If  
there is a problem in the NIC information, reset the  
network interface board as explained on page 78. If  
the problem persists after resetting the board,  
contact your dealer for service.  
Cannot connect to the  
network for either printing  
or scanning.  
• The network interface board (NIC) has failed or is  
not properly connected, or there is a problem with  
the network cable. Make sure the NIC is operating  
properly and is connected to the network cable. Make  
sure that the cable is Category 5 cable, and that it is  
connected in a straight connection (no cross  
connections). If the problem persists, contact your  
administrator or dealer.  
Network printer problems  
Problem  
Solution  
The printer function does  
not operate.  
• Is the machine plugged in? Plug the machine into a  
grounded outlet.  
• Is the power switch on? Turn the power switch on.  
The machine is on but  
data is not received. (The  
DATA light does not light or  
blink.)  
• Is the ON LINE light on? Press the ON LINE key to  
turn on the ON LINE light.  
• Is the printer driver installed? Install the printer  
driver.  
• Make sure that the machine is selected as the  
printer in the software application and that the  
machine is registered on the network.  
223  
Problems and Solutions  
The machine is on and  
data is received, but the  
data is not printed. (The  
DATA indicator blinks.)  
• Check to see if an error message appears in the  
display of the machine.  
• Is the specified size of paper loaded in the  
machine? Load paper or select another paper size.  
The machine cannot be  
selected from your  
computer.  
• Is the printer driver installed correctly? Install the  
printer driver correctly.  
Incorrect printing  
orientation  
• Is the orientation setting in the printer driver  
correct? Correct the orientation setting in the Paper  
tab of the printer driver.  
The printed image is  
clipped or off the edge of  
the paper.  
• Was a different paper size used? Select the same  
paper size as the document in the Paper tab of the  
printer driver, and make sure that correct size of  
paper is loaded in the selected source.  
• Make sure the orientation setting in the Paper tab  
of the printer driver is the same as the orientation of  
the original document.  
Printing stops in the  
middle of a print job.  
• Check the display of the machine to see if a  
message appears. Correct the problem indicated  
by the message.  
The paper specified in the • Make sure that the desired paper is set in the paper  
software application is not  
used.  
tray or cassette of the machine and select "Auto"  
for the paper source in the printer driver.  
224  
Problems and Solutions  
Network scanner problems  
Problem  
Solution  
The recipient can not open • Does the recipient have a software program  
the image data.  
(viewer) that is compatible with the format of the file  
sent?  
Try sending the image using a different file format  
(TIFF or PDF) and/or compression method  
(uncompressed, G3 or G4).  
Data sent does not reach • Is the image being sent to the correct address?  
the recipient.  
When using a Rapid Key or Speed Dial number, is  
the correct address (e-mail address or FTP  
address) stored in the Rapid Key or Speed Dial  
number? Check the stored address and correct if  
necessary.  
• If Scan to E-mail is not successful, check to see if  
an unsuccessful delivery message was sent to your  
specified sender’s e-mail address. This may  
provide details on the problem.  
• To use Scan to Desktop, the Network Scanner Tool  
must be installed.  
Scan to E-mail is not  
successful.  
• The image might have exceeded the file size limit  
set by your administrator for e-mail. Reduce the file  
size (decrease the number of scanned pages, use  
a lower resolution setting, or use a higher  
compression level such as G4). Contact your  
administrator to see if there is a file size limit for e-  
mail.  
A long time is required to  
send an image.  
• A large file size can greatly increase the amount of  
time required for transmission. Reduce the file size  
(decrease the number of scanned pages, use a  
lower resolution setting, or use a higher  
compression level such as G4).  
225  
Messages and Signals  
Messages and Signals  
Display messages  
CHECK CASSETTE  
CONF. REFUSED  
This indicates that the cassette is not installed  
properly.  
A confidential transmission has been denied  
because you entered an incorrect mailbox number  
for a machine with mailboxes.  
CONF. RX ERROR  
Confidential reception was cancelled because the  
mailbox number specified by the transmitting  
machine is not programmed in your machine.  
CHECK COVER OR DRUM  
DRUM LIFE REACHED  
E-MAIL TRANSFER  
The print compartment cover is open or the drum  
cartridge has not been installed. Close the cover  
or install the drum cartridge.  
The drum cartridge must be replaced soon (this  
message appears when approximately 1000  
pages can still be printed).  
This appears when the Inbound Routing function  
is set to forward all received faxes to e-mail  
addresses and Option Setting 36 is set to only  
print forwarded faxes when an error occurs, so  
that normally no received faxes are printed.  
FAX RCVD IN MEMORY  
A fax has been received in memory because the  
toner cartridge needs replacement, you have run  
out of printing paper, or the paper is jammed. The  
fax will automatically print out when the problem is  
fixed.  
LINE ERROR  
Transmission or reception was not successful.  
Press STOP to clear the message and then try  
again. If the error persists, see Line Error in  
Problems and Solutions in this chapter.  
MEMORY FULL ERROR  
An internal memory error occurred. You may need  
to resend one or more pages of the document  
being transmitted when the error occurred.  
226  
Messages and Signals  
MEMORY FULL ERROR  
PRESS STOP KEY  
The memory is full (this message appears when  
Option Setting 23, Quick On-line, is set to NO).  
Press the STOP key to clear the message and  
cancel the transmission.  
MENU MODE  
The MENU key has been pressed.  
NO CONF. FUNCTION  
Confidential transmission was cancelled because  
the receiving machine does not have a  
confidential function, a confidential passcode is  
not programmed in it, its memory is full, or it is not  
a Sharp model.  
NO PAPER  
This indicates that you are out of paper. If the  
machine has multiple paper sources, the message  
will be followed by the paper source (or sources)  
that is out of paper in parentheses. If no paper  
source is indicated, all paper sources are out of  
paper.  
ONHOOK DIAL MODE  
OUTPUT TRAY OFF  
The SPEAKER key has been pressed and the  
machine is waiting for you to dial.  
The received document tray is not attached.  
Attach it as explained in Connections in Chapter 1  
(the tray must be attached for the machine to  
operate properly.)  
PAPER JAM  
The printing paper is jammed. See the following  
section, Clearing Paper Jams.  
RCVD CONF. FAX  
A confidential fax has been received in memory.  
Print the fax as explained in Confidential  
Operations in Chapter 6.  
REMOVE ORIGINAL(S)  
SIZE ERROR  
The original document is jammed. See the  
following section, Clearing Paper Jams.  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper loaded in that source is not all the same  
size.  
REPLACE TONER  
The toner cartridge must be replaced.  
227  
Messages and Signals  
WAITING<MEMORY FULL>  
The memory has become full and scanning has  
stopped during scanning of a multi-page  
document. Scanning will automatically resume  
when sufficient memory becomes free (for  
example, after several pages are transmitted).  
Network scanner communication errors  
If a communication error occurs during transmission of a scanned image, the  
following error message will appear with an error code.  
NET-SCAN ERROR CE-XX  
Error Code  
CE-01  
Description of the Error  
The network interface board is not installed or is out of order.  
Cannot find the specified mail server or FTP server.  
The server was down during scanning of the original.  
CE-02  
CE-03  
CE-04  
An invalid account name or password for the FTP server was  
entered.  
CE-05  
CE-00  
An invalid directory in the FTP server was entered.  
An error other than the above occurred.  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that an extension phone  
connected to the fax is off hook.  
228  
Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
START/  
or REMOVE ORIGINAL(S) appears in the display, first try pressing  
ENTER  
. If  
the document doesn’t feed out, open the operation panel and remove it.  
Important:  
Do not try to remove a document without opening the operation panel. This  
may damage the feeder mechanism.  
1 Open the operation panel.  
• Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Remove the document.  
3 Close the operation panel, making sure  
it clicks into place.  
229  
Clearing Paper Jams  
Clearing jammed printing paper  
If the printing paper jams, PAPER JAM will appear in the display. Follow the  
steps below to clear the jam.  
1 Press the green release and open the  
print compartment cover.  
• Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 Remove the toner cartridge and place  
it on a sheet of paper.  
3 Remove the drum cartridge.  
4 Remove the jammed paper.  
• Make sure no torn pieces of paper remain in the print compartment and  
rollers.  
230  
Clearing Paper Jams  
OR  
5 Replace the drum cartridge.  
BLUE  
• Make sure the drum cartridge is  
inserted in as far as it will go.  
GREEN  
6 Replace the toner cartridge and then  
close the print compartment cover.  
BLUE  
GREEN  
7 If you have a paper cassette and the  
display still indicates that paper is  
jammed, pull out the cassette and  
remove the jammed paper.  
8 Replace the paper cassette.  
231  
FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with Part 68 of the FCC rules and the requirements adopted  
by the ACTA. On the rear of this equipment is a label that contains, among other  
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this  
number must be provided to the telephone company.  
A plug and jack used to connect this equipment to the premises wiring and telephone  
network must comply with the applicable FCC Part 68 rules and requirements adopted  
by the ACTA. A compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details. This equipment connects to the  
telephone network through a standard USOC RJ-11C network interface jack.  
The REN is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not  
ringing in response to an incoming call. In most but not all areas, the sum of RENs  
should not exceed five (5.0). To be certain of the number of devices that may be  
connected to a line, as determined by the total RENs, contact the local telephone  
company. For products approved after July 23, 2001, the REN for this product is part of  
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented  
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier  
products, the REN is separately shown on the label.  
If this equipment causes harm to the telephone network, the telephone company will  
notify you in advance that temporary discontinuance of service may be required. But if  
advance notice isn't practical, the telephone company will notify the customer as soon  
as possible. Also, you will be advised of your right to file a complaint with the FCC if you  
believe it is necessary.  
The telephone company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens the  
telephone company will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
If trouble is experienced with this equipment, or for repair or warranty information,  
please contact your authorized Sharp dealer. If the equipment is causing harm to the  
telephone network, the telephone company may request that you disconnect the  
equipment until the problem is resolved.  
This equipment may not be used on coin service provided by the telephone company.  
Connection to party line service is subject to state tariffs. Contact the state public utility  
commission, public service commission or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line,  
ensure that the installation of this equipment does not disable your alarm equipment. If  
you have questions about what will disable alarm equipment, consult your telephone  
company or a qualified installer.  
When programming and/or making test calls to emergency numbers:  
♦ Remain on the line and briefly explain to the dispatcher the reason for the call.  
♦ Perform such activities in the off-peak hours, such as early morning or late evening.  
232  
S H A R P  
Date Revised :Oct. 7, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (1/3)  
MSDS No. B-1020  
Section 1. Product and Company Identification  
Product Name: Toner Cartridge of FO-50ND / DUNT-455BSCZZ  
Supplier Identification: Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Electronics Corporation  
Telephone number for information: 1-800-237-4277  
Emergency telephone number : 1-800-255-3924  
Canada  
Sharp Electronics of Canada Ltd.  
Telephone number for information: 905-890-2100  
Emergency telephone number : 1-800-255-3924  
Section 2. Ingredients  
Ingredients  
Polyester resin  
Cas No.  
Trade Secret  
Proportion OSHA Z-Tables ACGIH TLV IARC  
DFG-MAK(GER) Other Limits  
>90%  
---  
---  
---  
---  
---  
(Trade secret No. 361615 -5042-P in New Jersey)  
3
3
Carbon black  
Polyolefin wax  
1333-86-4  
9003-07-0  
1 - 5%  
1 - 5%  
1 - 5%  
3.5 mg/m  
3.5 mg/m  
2B  
---  
III 3B  
---  
TWA(Austl) : 3 mg/m3  
---  
---  
---  
---  
---  
---  
Organic pigment Trade Secret  
---  
---  
(Trade secret No. 361615 -5025-P in New Jersey)  
Section 3. Hazardous Identification  
Most Important Hazards and Effects of the Products  
For Human Health:  
This toner is not classified as a human carcinogen. No symptoms expected with intended use.  
For the Environment: No data are available on the adverse effects of this product on the environment.  
For others:  
None  
Specific hazards: Dust explosion (like most finely divided organic powders)  
Section 4. First-Aid Measures  
Symptoms of Overexposure: No symptoms expected with intended use.  
Routes of Entry: Eye contact, inhalation, ingestion  
Information  
Inhalation:  
If symptoms are experienced, remove source of contamination or move victim to fresh air and  
obtain medical advice.  
Skin Contact: Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed.  
If irritation does occur, obtain medical advice.  
Eye Contact:  
Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or  
until particle is removed. Have victim look right and left, and, then up and down. If irritation does occur,  
obtain medical attention. DO NOT attempt to manually remove anything stuck to the eye(s).  
If irritation or discomfort occurs, obtain medical attention immediately.  
Ingestion:  
Note to Physician: None  
Section 5. Fire-Fighting Measures  
Suitable Extinguishing Media: CO2, water spray, foam and dry chemical  
Extinguishing Media to Avoid: Full water jet  
Special Firefighting Procedures: None  
Fire and Explosion Hazards:  
Protection of Firefighters:  
If dispersed in air, toner, like most finely divided organic powders, may form an explosive mixture.  
Use self-contained breathing apparatus (SCBA).  
Section 6. Accidental Release Measures  
Personal Precautions:  
Environmental Precautions: None  
Methods for Cleaning Up: Wipe off with paper or cloth. DO NOT use vacuum cleaner when a large amount is  
released. It, like most finely divided organic powders, may create a dust explosion.  
None  
Section 7. Handling and Storage  
Handling  
Technical Measures: None  
Precautions: None  
Safe Handling Advice: Try not to disperse the particles.  
Storage  
Technical Measures: None  
Storage Conditions: Keep container closed. Store in a cool and dry place. Keep out of reach of children.  
Incompatible Products: None  
233  
S H A R P  
Date Revised :Oct. 7, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (2/3)  
MSDS No. B-1020  
Section 8. Exposure Control/Personal Protection  
Engineering Measures  
Ventilation: None required with intended use.  
Control Parameters(As total dust)  
OSHA-PEL(USA): 15mg/m3 ACGIH-TLV(USA): 10mg/m3 DFG-MAK(GER): 6mg/m3 Worksafe-TWA(Austl.): 10mg/m3  
Personal Protective Equipment  
None required when used as intended in Sharp equipment. For use other than normal customer-operating procedures  
(such as in bulk toner processing facilities), goggles and respirators may be required.  
Hygiene Measures: Wash hands after handling.  
Section 9. Physical and Chemical Properties  
Appearance  
Physical State: Solid  
Form: Powder  
Faint odor  
Color: Black  
Odor:  
Explosion Properties:  
No data available  
1.2 (bulk density: 0.5)  
Negligible  
3
Particle Size(µm):  
Boiling Point:  
Melting Point(°C):  
Softening Point(°C):  
Flash Point:  
5 - 15  
Density(g/cm ):  
Not applicable  
No data available  
120 - 130 *  
Not applicable  
Not applicable  
Solubility in water:  
Oxidizing Properties:  
No data available  
Ignition Temperature(°C): 450 *  
Vapor Pressure:  
Not applicable  
pH:  
Partition Coefficient, n-Octanol/Water: Not applicable  
Section 10. Stability and Reactivity  
Stability: Stable [ X ]  
Unstable [  
]
Hazardous Reactions: Dust explosion, like most finely divided organic powders.  
Conditions to avoid: Electric discharge, throwing into fire.  
Materials to Avoid: Oxidizing materials.  
Hazardous Decomposition Products: CO, CO2  
Section 11. Toxicological Information  
Health Effects from Exposure: No symptoms expected with intended use.  
Toxicological Data  
Acute Toxicity:  
Inhalation, LC50(mg/l): >0.74 (Rats,4hour exposure) * (This was the highest attainable concentration.)  
Ingestion(oral), LD50(mg/kg): >5000 (Rats) *  
Dermal, LD50(mg/kg): >2000 (Rats) *  
Eye irritation: Non irritant (Rabbits) *  
Skin irritation: Non irritant (Rabbits) *  
Skin sensitizer: No data available  
Mutagenicity: Negative * (AMES test)  
(*= Based on data for other Products with similar ingredients)  
Local Effects: see Chronic Toxicity or Long term Toxicity  
Chronic Toxicity or Long Term Toxicity: Prolonged inhalation of excessive dust may cause lung damage.  
It is attributed to "lung overloading", a generic response to excessive amounts of any  
dust retained in the lungs for a prolonged interval. Use of this product, as intended,  
does not result in inhalation of excessive dust.  
In a study in rats by chronic inhalation exposure to a typical toner, a mild to moderate degree of  
3
lung fibrosis was observed in 92% of rats in the high concentration(16mg/m ) exposure group,  
3
and a minimal to mild degree of fibrosis was noted in 22% of the animals in the middle(4mg/m )  
3
exposure group. But no pulmonary change was reported in the lowest(1mg/m ) exposure group,  
the most relevant level to potential human exposures.  
Carcinogenicity  
IARC Monographs: Not listed  
NTP(USA): Not listed  
OSHA Regulated(USA): Not listed  
In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human  
carcinogen). This valuation is given to Carbon Black for which there is inadequate human  
evidence, but sufficient animal evidence. The latter is based upon the development of lung  
tumors in rats receiving chronic inhalation exposures to free carbon black at levels that induce  
particle overload of the lung.  
Studies performed in animal models other than rats have not demonstrated an association  
between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a typical  
toner preparation containing carbon black demonstrated no association between toner  
exposure and tumor development in rats.  
234  
S H A R P  
Date Revised :Oct. 7, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (3/3)  
MSDS No. B-1020  
Section 12. Ecological Information  
No data are available on the adverse effects of this material on the environment.  
Section 13. Disposal Consideration  
Appropriate Methods of Disposal  
Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all  
federal, state and local environmental regulations.  
Contaminated Packaging: Waste may be disposed or incinerated under conditions which meet all federal,  
state and local environmental regulations.  
Precautions: Do not throw the toner cartridge or toner into a n open flame. The hot toner may scatter and  
cause burns or other damage.  
Section 14. Transport Information  
Special Precautions: None  
Information on Code and Classifications According to International Regulations  
UN Classification: None  
Section 15. Regulatory Information  
US Information  
Information on the label: Not required  
TSCA(Toxic Substances Control Act):  
All chemical substances in this product comply with all applicable rules or order under TSCA.  
SARA(Superfund Amendments and Reauthorization Act) Title III  
302 Extreme Hazardous Substance: None  
311/312 Hazard Categories: None  
313 Reportable Ingredients: None  
California Proposition 65:  
This product contains no chemical substances subject to California Proposition 65.  
EU Information  
Information on the label (88/379/EEC) and 67/548/EEC) :  
Symbol & Indication : Not required  
R-phrase : Not required  
S-phrase : Not required  
76/769/EEC:  
All chemical substances in this product comply with all applicable rules or order under 76/769/EEC.  
Section 16. Other Information  
NFPA Hazard Rating:  
The National Fire Protection Agency(USA): Health: 1 Flammability: 1 Reactivity: 0  
HMIS Rating: The National Paint and Coating Association(USA): Health: 1 Flammability: 1 Reactivity: 0  
Recommended Uses: Toner for Electrophotographic Equipment  
Restrictions:  
This information relates only to the specific material designated as supplied by the  
manufacturer. This information is supplied to us by the manufacturer and Sharp offers no  
warranties as to its accuracy and accepts no responsibilities for any typographical errors which  
may appear on these sheets. It is the responsibility of the user to determine the suitability of  
this product for each particular use.  
Literature References:  
ANSI Z400.1-1993  
ISO 11014-1  
Commission Directive 91/155/EEC  
The Material Safety Data sheet: A Practical Guide to First Aid: Canadian Centre for Occupational Health and Safety's publication  
HMIS IMPLEMENTATION MANUAL: National Paint & Coatings association  
IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol.  
65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261  
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow,  
U.Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation  
Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299.  
Rivision Record:  
Oct. / 7 / 2002  
Addition : Contact information  
Change : Section 15 EU information : “88 / 379 / EEC”  
Addition : Product Name FO-50ND  
“1999 / 45 / EC”  
July / 22/ 2002  
235  
QUICK REFERENCE GUIDE  
SENDING FAXES  
STORING AUTO DIAL FAX  
NUMBERS  
Place the document (up to  
50 letter-size pages) face  
down in the document  
feeder.  
MENU  
1. Press  
and then  
or  
until ENTRY MODE is selected in the  
display.  
(Note: For Normal Dialing and Direct Keypad  
Dialing, you can also load the document after  
dialing the number.)  
START/  
2. Press  
ENTER  
. Make sure that  
DESTINATION SETTING is selected.  
RESOLUTION  
CONTRAST  
START/  
Press  
or  
if needed.  
3. Press  
ENTER  
. Make sure that SET is  
selected. (To clear a number, select  
CLEAR .)  
Normal Dialing  
1. Lift extension phone or press  
START/  
SPEAKER  
4. Press  
ENTER  
.
.
5. To store a Rapid Key number, press the  
desired Rapid Key.  
2. Dial the fax number (if using an extension  
phone, dial on the extension phone keypad).  
SPEED DIAL  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start key).  
To store a Speed Dial number, press  
and enter a number from 1 to 100 (FO-  
DC500/525) or 200 (FO-DC600) (press  
START/  
4. Press  
ENTER  
.
START/  
ENTER  
if you entered less than 3 digits).  
(If clearing a number, select it as explained  
Rapid Key Dialing  
STOP  
START/  
above and then press  
ENTER  
and  
.)  
Press the desired Rapid Key.  
6. If the network scanner option is installed,  
SELECT DESTINATION TYPE will appear.  
Make sure that FAX is selected and press  
Speed Dialing  
SPEED DIAL  
START/  
1. Press  
and enter the desired Speed  
ENTER  
.
START/  
ENTER  
START/  
ENTER  
Dial number (press  
if you entered less  
7. Enter the full fax number and press  
.
than 3 digits).  
8. Enter a name by pressing the letter keys and  
START/  
START/  
2. Press  
ENTER  
.
press  
ENTER  
.
9. Select YES if this is a Chain Dial number  
START/  
Direct Keypad Dialing  
or NO if not, and press  
ENTER  
.
1. Dial the fax number.  
10.If the dual-line option is installed, select  
START/  
START/  
ENTER  
2. Press  
ENTER  
.
LINE-1, LINE-2, or AUTO and press  
STOP  
11.Press  
repeatedly to exit.  
236  
GUÍA DE REFERENCIA RÁPIDA  
ENVÍO POR FAX  
MEMORIZACIÓN DE NÚMEROS DE  
FAX DE MARCACIÓN AUTOMÁTICA  
MENU  
Coloque el documento  
(hasta 50 páginas tamaño  
carta) boca abajo en el  
alimentador de  
1. Pulse  
y después  
o
hasta  
que aparezca ENTRY MODE en el display.  
START/  
ENTER  
documentos.  
2. Pulse  
. Asegúrese que DESTINATION  
SETTING esté seleccionado.  
(Nota: si utiliza una Marcación normal o una  
Marcación directa desde el teclado, también  
puede cargar el documento después de marcar  
el número).  
START/  
ENTER  
3. Pulse  
. Asegúrese que SET esté  
seleccionado. (Para borrar un número,  
seleccione CLEAR).  
RESOLUTION  
CONTRAST  
Pulse  
o
en caso necesario.  
START/  
4. Pulse  
ENTER  
.
Marcación normal  
5. Para memorizar un número de Tecla rápida,  
pulse la Tecla rápida deseada.  
1. Descuelgue el teléfono supletorio o  
Para memorizar un número de Marcación  
SPEAKER  
pulse  
.
SPEED DIAL  
abreviada, pulse  
e introduzca un  
número del 1 al 100 (FO-DC500/525) o al  
2. Marque el número de fax (si utiliza un  
teléfono supletorio, márquelo en el teclado  
numérico del teléfono supletorio).  
START/  
200 (FO-DC600) (pulse  
ENTER  
si ha  
3. Espere hasta escuchar el tono de recepción  
(si contestara una persona, pídale que puse  
la tecla Inicio de su equipo).  
introducido menos de 3 dígitos).  
(Si desea borrar un número, selecciónelo  
como se ha explicado anteriormente y pulse  
START/  
ENTER  
y
STOP ).  
4. Pulse  
ENTER  
.
START/  
6. Si ha instalado la opción de escáner de red,  
aparecerá SELECT DESTINATION TYPE.  
Asegúrese de que selecciona FAX y pulse  
Marcación por tecla rápida  
Pulse la Tecla rápida deseada.  
START/  
ENTER  
.
Marcación abreviada  
SPEED DIAL  
7. Introduzca el número  
completo de fax y pulse  
1. Pulse  
e introduzca el número de  
START/  
ENTER  
.
START/  
ENTER  
Marcación abreviada deseado (pulse  
8. Introduzca un nombre pulsando las teclas  
si introdujo menos de 3 dígitos).  
START/  
START/  
correspondientes a las letras y pulse  
ENTER  
.
2. Pulse  
ENTER  
.
9. Seleccione YES si se trata de un número  
de Marcación en cadena o NO si no lo es  
Marcación directa desde el teclado  
START/  
y pulse  
ENTER  
.
1. Marque el número de fax.  
10. Si está instalada la opción de doble línea,  
seleccione LINE-1, LINE-2 o AUTO y pulse  
START/  
2. Pulse  
ENTER  
.
START/  
ENTER  
STOP  
11.Pulse  
varias veces para salir.  
237  
GUIDE DE RÉFÉRENCE RAPIDE  
Envois de documents  
ENREGISTREMENT DE  
NUMÉROS DE TÉLÉCOPIEURS À  
Placez votre document  
(jusqu'à 50 pages de format  
papier à lettre) face  
COMPOSITION AUTOMATIQUE  
MENU  
1. Pressez la touche  
et ensuite  
ou  
jusqu'à ce que ENTRY MODE  
imprimée vers le bas dans  
le chargeur de documents.  
soit sélectionné à l'écran.  
START/  
ENTER  
(Remarque : Pour la composition normale et la  
composition directe au clavier, vous pouvez  
également charger le document après avoir  
procédé à la composition du numéro.)  
2. Pressez la touche  
. Assurez-vous  
que DESTINATION SETTING est  
sélectionné.  
3. Pressez la touche  
START/  
ENTER  
. Assurez-vous  
RESOLUTION  
CONTRAST  
que SET est sélectionné. (Pour effacer un  
numéro, sélectionnez CLEAR.)  
Pressez les touches  
nécessaire.  
ou  
si  
START/  
4. Pressez la touche  
.
ENTER  
Numérotation Normale  
5. Pour enregistrer un numéro à composition  
par touche rapide, pressez la touche rapide  
souhaitée.  
1. Décrochez le combiné du téléphone  
supplémentaire ou pressez la touche  
SPEAKER  
.
Pour enregistrer un numéro à composition  
SPEED DIAL  
accélérée, pressez la touche  
et entrez un  
2. Composez le numéro du télécopieur (si vous  
utilisez un téléphone supplémentaire,  
composez le numéro sur son clavier).  
numéro compris entre 1 et 100 (FO-DC500/  
525) ou 200 (FO-DC600) (pressez la touche  
3. Attendez la tonalité de réception (si une  
personne répond, demandez-lui de pressez la  
touche).  
START/  
si vous entrez moins de 3 chiffres).  
ENTER  
(Si vous désirez effacer un numéro, sélec-  
tionnez-le selon la méthode décrite ci-avant  
START/  
STOP  
4. Pressez la touche  
ENTER  
.
START/  
et pressez les touches  
ENTER  
et  
.)  
6. Si l'option scanner réseau est installée,  
SELECT DESTINATION TYPE apparaîtra  
Numérotation par Touche Rapide  
Pressez la touche rapide souhaitée.  
à l'écran. Assurez-vous que FAX  
est sélectionné et pressez la touche  
START/  
ENTER  
.
Composition Accélérée  
7. Entrez le numéro de télé-  
copieur complet et pressez  
START/  
ENTER  
.
SPEED DIAL  
1. Pressez la touche  
et entrez le numéro  
8. Entrez un nom à l'aide des  
touches comportant des  
lettres et pressez la touche  
START/  
ENTER  
START/  
ENTER  
de composition accélérée (pressez  
si  
.
vous avez entré un numéro à 3 chiffres).  
9. Sélectionnez YES s'il s'agit d'un numéro à  
composition enchaînée ou NO si ce n'est  
START/  
2. Pressez la touche  
.
ENTER  
pas le cas et pressez la touche  
.
START/  
ENTER  
Numérotation directe au clavier  
10. Si l'option double ligne est installée,  
sélectionnez LINE-1, LINE-2 ou  
1. Composez le numéro de télécopieur.  
START/  
AUTO et pressez sur la touche  
ENTER  
STOP  
START/  
2. Pressez la touche  
ENTER  
.
11. Pressez la touche  
de manière  
répétée pour quitter le menu.  
238  
Index  
Dialing  
Chain, 42, 50  
A
Activity Report, 212  
Direct Keypad, 48  
Normal, 37  
Rapid Key, 46  
Auto Listing, 202  
Alarm volume, 207  
Anti Junk Fax, 195, 207  
Anti Junk Number List, 215  
Audible signals, 228  
Auto Cover Sheet, 204  
Auto reception mode, 64, 65  
Auto-dial numbers, programming, 39  
Speed, 47  
Direct Keypad Dialing, 48  
Distinctive ring, 199  
DNS server settings, 80  
Document feeder, 34  
Document guides, 34  
Document restrictions, 33  
Document sizes, 32  
Document, maximum scanning area, 33  
Drum cartridge  
B
Backlight setting, 210  
Batch page numbering, 63  
Batch transmission, 176-177  
Batch Transmission List, 215  
Beep length, 208  
Installing and replacing, 18-21  
Duplex Scanning, 188  
Broadcasting, 151-153  
E
Error Correction Mode (ECM), 204  
C
Canceling a fax, 51, 52  
Cassette Selection, 205  
Chain Dialing, 42, 50  
Confidential operations, 157-161  
Confidential Reception List, 215  
Contrast, 36  
F
Fax status, 51  
Fax Transfer, 210  
Fax Transfer List, 216  
Fine Resolution Priority, 202  
Copies, making, 148  
Copy Cut-off, 204  
Copy Scanning, 204  
Cover Sheet, 61  
G
Global Address Search, 111  
Group Keys, 154-156  
Auto Cover Sheet, 204  
H
D
Halftone setting, 35  
Housing, cleaning, 217  
Date, setting, 27  
Daylight Saving Time, 29  
Default copy resolution, 209  
Department Code Digits, 208  
Department Control, 192-194  
Department Usage List, 215  
Destination List, 214  
I
Image Memory Print, 205  
Inbound Routing, 104  
IP address  
Checking, 79  
Setting, 76  
Dial mode, 207  
239  
Index  
Personal books, 54-60  
Polling, 162-169  
Security Selection, 203  
Power Save mode, 206  
Print Hold, 189, 211  
J
Jams, clearing, 229-231  
L
LDAP server settings, 110  
LDAP server, searching, 111  
Letters, entering, 26, 68  
Line error, 219  
Print job, canceling, 12, 141  
Printer driver settings, 143-147  
Printer driver, installing, 122-136  
Program and Group List, 215  
Programs, 178-187  
Loading the document, 34  
M
Q
Mail server settings, 80  
Manual reception mode, 64, 65  
Memory  
Quick On-line, 207  
R
Checking documents in, 51, 66  
Sending faxes from, 45  
Substitute reception to, 66  
Memory retransmission, 53  
Multi TTI, 207  
Rapid Key Dialing, 46  
Recall Interval, 203  
Recall Times, 203  
Receive Reduce, 205  
Reception mode  
Auto, 64, 65  
Manual, 64, 65  
Setting, 64  
N
Network interface board  
Initializing, 78  
LEDs, 219  
Redialing, 38, 53  
Resolution, 35  
Network scanner software, 97, 104  
Network settings, printing, 79  
Normal Dialing, 37  
Retransmission interval, 206  
Retransmission times, 206  
Ringer volume, 31  
Number of rings in AUTO reception, 202  
Number of rings in manual reception, 202  
S
Scan to Desktop  
O
Storing destinations, 83  
Using a Rapid Key, 90  
Using a Speed Dial number, 92  
Scan to E-mail  
Optional Setting List, 215  
P
Setup, 85  
Page numbering, batch, 63  
Paper jams, clearing, 229-231  
Paper, loading, 22  
Storing destinations, 83, 94  
Using a Rapid Key, 90  
Using a Speed Dial number, 92  
Using the e-mail key, 88  
Scan to FTP  
Passcode List, 214  
Pauses in automatic dialing, 40  
PC Fax function, 72  
Storing destinations, 83  
Using a Rapid Key, 90  
Personal Book List, 215  
240  
Index  
Using a Speed Dial number, 92  
Scanning destinations, storing, 82  
Scanning glass, cleaning, 217  
Search Dial, 49  
Separate Mode, 209  
Speaker volume, 30  
Timer List, 214  
Toner cartridge  
Installing and replacing, 18-21  
Toner cartridge indicator, 21  
Transaction Report, 216  
Print Selection, 203  
Speed Dialing, 47  
U
T
User authentication, 116  
TEL. LINE jack, 16  
TEL. SET jack, 16  
V
Telephone billing, 197  
Telephone Billing Code, 208  
Telephone line cord, 16  
Telephone, connecting, 16  
Time, setting, 27  
Verification Stamp, 71, 209  
Replacing, 218  
W
Web page in machine, accessing, 80  
Timer, 170  
241  
NOTICE  
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER  
ABOUT THE WARRANTY THAT YOUR SELLING DEALER  
EXTENDS TO YOU. In order to assure you, the end-user, of  
warranty protection, Sharp extends a limited warranty to each  
of its authorized dealers and, in turn, requires each of its  
authorized dealers to extend its own warranty to you on terms  
that are no less favorable than those given to the dealer by  
Sharp. You should be aware, however, that Sharp does not  
itself extend any warranties, either express or implied, directly  
to you, the end-user, and no one is authorized to make any  
representations or warranties on behalf of Sharp. Specifically,  
SHARP DOES NOT EXTEND TO YOU, THE END-USER,  
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY  
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS  
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH  
THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED  
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.  
Sharp is not responsible for any damages or loss, either  
direct, incidental or consequential, which you, the end-user,  
may experience as a result of your purchase or use of the  
hardware, software or firmware embodied in or used in  
conjunction with this Product. Your sole remedy, in the event  
that you encounter any difficulties with the Product, is against  
the authorized dealer from which you purchased the  
Product.In the event that this authorized dealer does not  
honor its warranty commitments, please contact the Vice  
President, Sharp Electronics Corporation, Sharp Plaza,  
Mahwah, NJ 07430-1163 or Sharp Electronics of Canada  
Ltd., 335 Britannia Road East, Mississauga, Ontario L4Z  
1W9, so that Sharp can try to help assure complete  
satisfaction of all the warranty rights to which you are entitled  
from the authorized dealer.  
SHARP ELECTRONICS CORPORATION  
Sharp Plaza, Mahwah, New Jersey 07430-1163  
1-800-BE-SHARP  
http://www.sharpusa.com  
SHARP ELECTRONICS OF CANADA LTD.  
335 Britannia Road East, Mississauga, Ontario L4Z 1W9  
http://www.sharp.ca  
SHARP CORPORATION  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
FO-DC500/FO-DC525/FO-DC600  
Date of Purchase  
Place of Purchase  
PRINTED IN THAILAND  
(TINSE4302XHTF)  

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