Laser MFP
User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, please be sure to read
the Safety Information in this manual before using the machine.
Special features ...................................................................................................................................................... 1.1
Printer overview ...................................................................................................................................................... 1.2
Finding more information ........................................................................................................................................ 1.4
Menu overview ........................................................................................................................................................ 2.1
Setting the date and time ........................................................................................................................................ 2.2
Setting sounds ........................................................................................................................................................ 2.3
Setting print job timeout .......................................................................................................................................... 2.4
3. Software overview
System requirements .............................................................................................................................................. 3.2
Introduction ............................................................................................................................................................. 4.1
Supported operating systems ................................................................................................................................. 4.1
Configuring TCP/IP ................................................................................................................................................. 4.1
Configuring EtherTalk ............................................................................................................................................. 4.2
Setting Ethernet speed ............................................................................................................................................ 4.2
Restoring the network configuration ........................................................................................................................ 4.2
Printing a network configuration page ..................................................................................................................... 4.2
5. Loading originals and print media
Loading originals ..................................................................................................................................................... 5.1
Selecting print media ............................................................................................................................................... 5.2
Loading paper ......................................................................................................................................................... 5.5
Setting the paper size and type ............................................................................................................................... 5.8
Selecting an output location .................................................................................................................................... 5.8
6. Copying
Selecting the paper tray .......................................................................................................................................... 6.1
Copying ................................................................................................................................................................... 6.1
Changing the settings for each copy ....................................................................................................................... 6.1
Changing the default copy settings ......................................................................................................................... 6.2
Using special copy features .................................................................................................................................... 6.2
Copying on both sides of paper .............................................................................................................................. 6.4
Setting copy timeout ................................................................................................................................................ 6.4
Printing a document ................................................................................................................................................ 7.1
Canceling a print job ............................................................................................................................................... 7.1
Setting the fax header ............................................................................................................................................. 9.1
Adjusting the document settings ............................................................................................................................. 9.1
Sending a fax automatically .................................................................................................................................... 9.2
Redialing the last number ....................................................................................................................................... 9.3
Selecting the paper tray .......................................................................................................................................... 9.3
Changing receiving modes ...................................................................................................................................... 9.3
Receiving automatically in Fax mode ...................................................................................................................... 9.4
Receiving manually in Tel mode ............................................................................................................................. 9.4
Receiving manually using an extension telephone ................................................................................................. 9.4
Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4
Receiving in secure receiving mode ....................................................................................................................... 9.5
Printing received faxes on both sides of paper ....................................................................................................... 9.6
Sending a priority fax .............................................................................................................................................. 9.7
Forwarding faxes ..................................................................................................................................................... 9.8
10. Fax setup
Changing the fax setup options ............................................................................................................................. 10.1
Changing the default document settings ............................................................................................................... 10.2
Printing sent fax report automatically .................................................................................................................... 10.2
Change the dial tone detection settings ................................................................................................................ 10.2
Setting up Phone Book ......................................................................................................................................... 10.3
11. Using USB flash memory
About USB memory .............................................................................................................................................. 11.1
Plugging in a USB memory device ........................................................................................................................ 11.1
Scanning to a USB memory device ...................................................................................................................... 11.1
Printing from a USB memory device ..................................................................................................................... 11.2
Backing up data .................................................................................................................................................... 11.3
Managing USB memory ........................................................................................................................................ 11.3
12. Supplies and accessories
Toner cartridges .................................................................................................................................................... 12.1
Accessories ........................................................................................................................................................... 12.1
Cleaning your machine ......................................................................................................................................... 13.2
Maintaining the toner cartridge .............................................................................................................................. 13.3
Managing your machine from the website ............................................................................................................ 13.6
Checking the machine’s serial number ................................................................................................................. 13.6
14. Troubleshooting
Clearing document jams ....................................................................................................................................... 14.1
Clearing paper jams .............................................................................................................................................. 14.2
Understanding display messages ......................................................................................................................... 14.7
Toner cartridge-related messages ...................................................................................................................... 14.10
Solving other problems ....................................................................................................................................... 14.11
15. Installing accessories
Precautions when installing accessories ............................................................................................................... 15.1
Installing a memory DIMM .................................................................................................................................... 15.1
16. Specifications
General specifications ........................................................................................................................................... 16.1
Printer specifications ............................................................................................................................................. 16.1
Scanner and copier specifications ........................................................................................................................ 16.2
Facsimile specifications ........................................................................................................................................ 16.2
Index
Safety Information
CAUTION:
When using this machine, the following safety precautions should always be followed.
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While
moving the machine, you should take care that the power cord will not be
damaged under the machine.
Safety During Operation
In this manual, the following important symbols are used:
• Before moving the machine, be sure to disconnect all external connections,
especially the power cord from the wall outlet. Damaged power cords are a fire
and electric shock hazard.
WARNING:
Indicates a potentially hazardous situation which, if
instructions are not followed, could result in death or serious
injury.
• When you disconnect the power plug from the wall outlet, always pull the plug
(not the cable).
CAUTION:
• To disconnect the power cord, pull it out by plug. Do not drag the cord itself. Doing
so may result in damage to the cord, leading to fire or electric shock.
Indicates a potentially hazardous situation which, if instructions are
not followed, may result in minor or moderate injury or damage to
property.
• For safety reason, unplug the power cord from the wall outlet if the machine will
not be used for an extended period of time such as holidays.
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
WARNING:
• Keep toner (used or unused) and toner containers out of reach of children.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• For environmental reasons, do not dispose of the machine or expended supply
waste at household waste collection points. Disposal can take place at an
authorized dealer.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “hot surface”. Otherwise, an injury might occur.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
• The fusing section of this machine might be very hot. Caution should be taken
when removing misfed paper.
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Keep the machine away from humidity and dust. Otherwise a fire or an electric
shock might occur.
• Do not incinerate used toner or toner containers. Toner dust might ignite
when exposed to an open flame.
• Do not place the machine on an unstable or tilted surface. If it topples over, an
injury might occur.
• Disposal can take place at our authorized dealer.
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid a fire
or machine failure.
• Dispose of used toner containers in accordance with local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols.
A fire or an electric shock might occur.
• Make sure the room where you are using the machine is well ventilated and
spacious. Good ventilation is especially important when the machine is used
heavily.
• Connect the machine only to the power source described on the inside front
cover of this manual. Connect the power cord directly into a wall outlet and
do not use an extension cord.
• Do not open toner containers forcefully. Toner can spill, dirtying your clothes or
hands, and possibly resulting in accidental ingestion.
• Do not damage, break or make any modifications to the power cord. Do not
place heavy objects on it. Do not pull it hard nor bend it more than
necessary. These actions could cause an electric shock or fire.
• If toner or used toner is inhaled, gargle with plenty of water and move into a fresh
air environment. Consult a doctor if necessary.
• If toner or used toner gets into your eyes, flush immediately with large amounts of
water. Consult a doctor if necessary.
• If the power cord is damaged (exposure of the core, disconnection, etc.),
contact your service representative to change a new one. Operating the
machine with a damaged power cord may cause an electric shock or fire.
• If toner or used toner is swallowed, dilute by drinking a large amount of water.
Consult a doctor if necessary.
i
Caution:
CAUTION:
Use of controls or adjustment or performance of procedures other than those specified
in this manual might result in hazardous radiation exposure.
• Avoid getting toner on your clothes or skin when removing a paper jam or
replacing toner. If your skin comes into contact with toner, wash the affected area
thoroughly with soap and water.
For North America
CDRH Regulations
• If toner gets on your clothing, wash with cold water. Hot water will set the toner
into the fabric and may make removing the stain impossible.
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser
products. This equipment contains a 15 milliwatt, 775-800 nanometer wavelength,
AlGaAs laser diode. This equipment does not emit hazardous radiation, since the beam
is totally enclosed during all customer modes of operation and maintenance.
• Do not look into the lamp - it can damage your eyes.
• When loading paper, take care not to trap or injure your fingers.
• During operation, rollers for transporting the paper and originals revolve. A safety
device is being installed so that the machine can be operated safely. But take care
not to touch the rollers during operation. An injury might occur.
Caution:
Use of controls or adjustment or performance of procedures other than those specified
in this manual might result in hazardous radiation exposure.
• Fire and breakdown can result from heavy accumulation of dust inside this
machine. Consult your service representative for details about and charges for
cleaning the machine’s interior.
Notes for Users
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED
OR DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS.
• If you have to move the machine when the optional paper tray unit is attached, do
not push on the main unit's top section. Doing so can cause the optional paper
tray unit to detach, possibly resulting in injury.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the
room.
For Fax or Telephone
When using your telephone equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury to persons, including the
following:
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink
or laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone
during an electrical storm. There may be a remote risk of electric shock from lightning.
Do not use a telephone in the vicinity of a gas leak to report the leak. Use only No. 26
AWG or larger telecommunication line cord.
SAVE THESE INSTRUCTIONS
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a
15 milliwatt, 775-800 nanometer wavelength, AlGaAs laser diode. The following
marking is attached on the back of the equipment.
ii
Positions of Labels and Hallmarks for
WARNING and
CAUTION Labels
This machine has labels for
WARNING and
CAUTION at the positions shown
below. For safety, please follow the instructions and handle the machine as indicated.
Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/
5/EC of the European Parliament and of the Council of 9 March 1999 on radio
equipment and telecommunications terminal equipment and the mutual recognition of
their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local
PSTN compatibility is dependent on software switch settings. Please contact your
service representative if relocating this product to another country. In the event of
problems, please contact your service representative in the first instance.
Aficio SP 3200SF/SP 3200SF
:
The CE declaration of Comformity is available on the Internet at URL :
http://www.ricoh.co.jp/fax/ce_doc
*This label is stuck to hot surfaces. Be careful not to touch these areas.
CE Marking Traceability Information (For EU Countries
Only)
In accordance with IEC 60417, this machine uses the following symbols for the main
power switch:
Manufacturer:
means POWER ON.
means POWER OFF.
Ricoh Co., Ltd.
3-6 Nakamagome 1-chome, Ohta-ku, Tokyo, 143-8555 Japan
Authorized representative:
ENERGY STAR® Program
RICOH EUROPE B.V.
Prof. W.H. Keesomlaan 1, 1183 DJ Amstelveen The Netherlands
User Information on Electrical & Electronic Equipment
Users in the EU, Switzerland and Norway
The ENERGY STAR® Program encourages energy conservation by promoting energy
efficient computers and other office equipment.
Our Products contain high quality components and are designed to facilitate recycling.
Our products or product packaging are marked with the symbol below.
The program backs the development and dissemination of products that feature energy
saving functions.
The symbol indicates that the product must not be treated as municipal
waste. It must be disposed of separately via the appropriate return and
collection systems available. By following these instructions you ensure
that this product is treated correctly and help to reduce potential impacts
on the environment and human health, which could otherwise result from
inappropriate handling. Recycling of products helps to conserve natural
resources and protect the environment. For more detailed information on
collection and recycling systems for this product, please contact the shop
where you purchased it, your local dealer or sales/service representatives.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and
multifunction devices. Energy Star standards and logos are internationally uniform.
iii
USA
NOTICE
FCC Requirements
Note to users in the United States of America
1. This equipment complies with Part 68 of the FCC rules and requirements adopted
by the ACTA. On the cover of this equipment is a label that contains, among other
information, a product identifier in the format US:AAAEQ##TXXXXX. If requested,
this number must be provided to the telephone company.
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one more of the following
measures:
2. This equipment uses the RJ11C USOC jack.
3. A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant telephone cord and modular plug
is provided with this product. It is designed to be connected to a compatible
modular jack that is also compliant. See installation instructions for details.
4. The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not
ringing in response to an incoming call. In most but not all areas, the sum of RENs
should not exceed five (5.0). To be certain of the number of devices that may be
connected to a line, as determined by the total RENs, contact the local telephone
company. The REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXXX. The digits represented by ## are the REN without
a decimal point (e.g., 03 is a REN of 0.3).
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
5. If this equipment causes harm to the telephone network, the telephone company
will notify you in advance that temporary discontinuance of service may be
required. But if advance notice is not practical, the telephone company will notify
the customer as soon as possible. Also, you will be advised of your right to file a
complaint with the FCC if you believe it is necessary.
Caution
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
6. The telephone company may make changes in its facilities, equipment, operations
or procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make
necessary modifications to maintain uninterrupted service.
Notice about the Telephone Consumer Protection Act (Valid in
USA only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device, including FAX machines, to send any
message unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message
and the telephone number of the sending machine or such business, other entity, or
individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
7. If trouble is experienced with this equipment, for repair or warranty information,
please contact Ricoh Americas Corporation. CUSTOMER SUPPORT DEPT. at 1-
800-FASTFIX. If the equipment is causing harm to the telephone network, the
telephone company may request that you disconnect the equipment until the
problem is resolved.
8. In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9. Connection to party line service is subject to state tariffs. Contact the state public
utility commission, public service commission or corporation commission for
information.
In order to program this information into your FAX machine, refer to “Setting the Machine
ID” in this manual. Follow the steps provided there to enter the business identification
and telephone number of the terminal or business. This information is transmitted with
your document by the FAX HEADER feature. In addition to the information, be sure to
program the date and time into your machine.
10. If your home has specially wired alarm equipment connected to the telephone line,
ensure the installation of this equipment does not disable your alarm equipment. If
you have questions about what will disable alarm equipment, consult your
telephone company or a qualified installer.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST
CALLS TO EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
iv
CANADA
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of devices
allowed to be connected to a telephone interface. The termination on an interface may
consist of any combination of devices subject only to the requirement that the sum of
the RENs of all the devices does not exceed five.
v
Expand your machine’s capacity
• Your machine has 96 MB of memory which can be
1 Introduction
expanded to 320 MB.
Thank you for purchasing this multifunctional product. Your machine
provides printing, copying, scanning, and faxing functions.
• You can add a 250-sheet optional tray 2 to your
machine. This tray lets you add paper to the machine
less often.
• Zoran IPS Emulation* compatible with PostScript 3
(PS) enables PS printing.
This chapter includes:
•
•
•
•
•
Special features
Printer overview
* Zoran IPS Emulation compatible with PostScript 3
Understanding the Status LED
Finding more information
Selecting a location
• © Copyright 1995-2005, Zoran Corporation. All
rights reserved. Zoran, the Zoran logo, IPS/PS3, and
OneImage are trademarks of Zoran Corporation.
* 136 PS3 fonts
Contains UFST and MicroType from Monotype Imaging Inc.
Special features
Print in various environments
Your new machine is equipped with special features that improve print
quality. You can:
• You can print with Windows 98/Me/NT 4.0/2000/XP/2003/Vista.
• Your machine is compatible with a variety of Macintosh systems.
• Your machine comes with both USB and Parallel interfaces.
Print with excellent quality and speed
• You can print with a resolution of up to 1200 dpi [Best].
Use USB flash memory devices
See the Software section.
• Your machine prints A4-sized paper at up to 28 ppm
If you have a USB memory device, you can use it in various ways with
your machine.
a
and letter-sized paper at up to 30 ppm.
• You can scan documents and save them to the device.
• You can directly print data stored to the device.
• For duplex printing, your machine prints A4-sized
paper at up to 19 ipm and letter-sized paper at up to
21 ipm.
b
• You can back up data and restore backup files to the machine’s
memory.
Handle paper flexibly
• The multi-purpose tray supports letterhead,
envelopes, labels, transparencies, custom-sized
media, postcards, and heavy paper. The multi-
purpose tray holds up to 50 sheets of plain paper.
250
• The 250-sheet tray 1 and 250-sheet optional tray 2
support plain paper in various sizes.
Create professional documents
• Print Watermarks. You can customize your documents
with words, such as “Confidential”. See the Software
section.
• Print Posters. The text and pictures of each page of
your document are magnified and printed across the
sheet of paper and can then be taped together to form
a poster. See the Software section.
Save time and money
• You can print multiple pages on one single sheet of paper to save
paper.
• You can use preprinted forms and letterhead with plain paper. See the
Software section.
• This machine automatically conserves electricity by substantially
reducing power consumption when not in use.
a. pages per minute
b. images per minute
1.1
<Introduction>
Printer overview
These are the main components of your machine:
Front view
Rear view
1
7
control board cover
extension telephone
socket (EXT)
1
10
ADF (automatic
document feeder)
tray 1
1
2
3
4
5
8
9
network port
USB port
duplex unit
2
3
4
5
6
11
12
13
14
15
power receptacle
power switch
rear cover
document width guides
document input tray
scanner lid
optional tray 2
10
11
parallel port
multi-purpose tray
output support
USB memory port
optional tray 2 cable
connector
document output tray
control panel
6
telephone line socket
(LINE)
multi-purpose tray
extension
7
16
output tray
multi-purpose tray paper
width guides
8
9
17
18
front cover
scanner glass
toner cartridge
paper level indicator
1. Automatic document feeder is used as ADF in this user’s guide.
1.2
<Introduction>
Control panel overview
1
13
Speed buttons: Allows you to store frequently-dialed fax numbers
and email addresses and enter them with the touch of a few
buttons.
Back: Sends you back to the upper menu level.
2
3
14
15
Shift: Allows you to shift the speed buttons to access numbers 16
through 30.
Status: Shows the status of your machine. See page 1.4.
Address Book: Allows you to store frequently used fax numbers in
Darkness: Adjusts the document brightness for the current copy
memory or search for stored fax numbers or email addresses. Also
job.
allows you to print an Address Book/Phone Book list.
4
5
16
17
Resolution: Adjusts the document resolution for the current fax job.
Original Type: Selects the document type for the current copy job.
Redial/Pause: In Standby mode, redials the last number, or in Edit
Reduce/Enlarge: Makes a copy smaller or larger than the original.
mode, inserts a pause into a fax number.
6
18
Fax: Activates Fax mode.
USB Print: Allows you to directly print files stored on a USB
Memory device when it is inserted into the USB memory port on
the front of your machine.
7
8
19
20
Copy: Activates Copy mode.
Duplex: Allows you to print documents on both sides of the paper.
Scan/Email: Activates Scan mode.
Toner Save: Allows you to save on toner by using less toner in
printing.
9
21
22
23
Display: Shows the current status and prompts during an operation.
Number keypad: dials a number or enters alphanumeric characters.
10
11
Menu: Enters Menu mode and scrolls through the available menus.
On Hook Dial: Engages the telephone line.
Scroll buttons: Scroll through the options available in the selected
menu, and increase or decrease values.
Stop/Clear: Stops an operation at any time. In Standby mode,
clears/cancels the copy options, such as the darkness, the
document type setting, the copy size, and the number of copies.
12
24
OK: Confirms the selection on the screen.
Start: Starts a job.
1.3
<Introduction>
Understanding the Status LED
Finding more information
The Status LED on the control panel shows the status of your machine.
See the table below to know your machine’s status.
You can find information for setting up and using your machine from the
following resources, either printed or onscreen.
Status
Description
• The machine is off-line.
• The machine is in Power Save mode. When
data is received, or any button is pressed, it
switches to on-line automatically.
Quick Install
Guide
Provides information on setting up your
machine and, therefore, be sure to follow
the instructions in the guide to get the
machine ready.
Off
Green On
The machine is on-line and can be used.
is receiving data from the computer.
• When the backlight fast blinks, the machine is
printing data.
Online User’s
Guide
Provides you with step-by-step
instructions for using your machine’s full
features, and contains information for
maintaining your machine,
troubleshooting, and installing
accessories.
Red
On
• The toner cartridge is totally exhausted.
Remove the old toner cartridge and install a
new one. See page 13.5.
• A paper jam has occurred. To solve the
problem, see page 14.2.
• The front cover is open. Close the front cover.
• There is no paper in the tray. Load paper in
the tray.
This user’s guide also contains the
Software section providing you with
information on how to print documents
with your machine on various operating
systems, and how to use the supplied
software utilities.
Note
• The toner cartridge installed is not a genuine
cartridge, and you selected Stop at the
NonGenuine Toner prompt. See page 14.10.
and you selected Stop at the Toner
Exhausted prompt. See page 14.10.
• The machine has stopped due to a major
error. Check the display message. See
page 14.7 for details on the meaning of the
error message.
You can access the user’s guides
in other languages from the
Manual folder on the Printer,
Scanner Drivers and Utilities
Type 104 software CD
.
Network Printer
User’s Guide
Contained on the Printer, Scanner Drivers
and Utilities Type 104 software CD
provides you with information on setting
up and connecting your machine to a
network.
,
Blinking • A minor error occurs and the machine is
waiting an error to be cleared. Check the
display message. When the problem is
cleared, the machine resumes.
Printer Driver
Help
Provides you with help information on
printer driver properties and instructions
for setting up the properties for printing. To
access a printer driver help screen, click
Help from the printer properties dialog
box.
• The toner cartridge installed is not a genuine
cartridge, and you selected Continue at the
NonGenuine Toner prompt. See page 14.10.
• The lifespan of the toner cartridge is reached,
and you selected Continue at the Toner
Exhausted prompt. See page 14.10.
• The toner cartridge is low. Order a new toner
cartridge. You can temporarily improve print
quality by redistributing the toner. See
page 13.4.
1.4
<Introduction>
Selecting a location
Select a level, stable place with adequate space for air circulation. Allow
extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight or
sources of heat, cold, and humidity. Do not set the machine close to the
edge of your desk or table.
Clearance space
• Front: 482,6 mm (enough space so that the paper tray can be
removed)
• Back: 100 mm (enough space for ventilation)
• Right: 100 mm (enough space for ventilation)
• Left: 100 mm (enough space for ventilation)
1.5
<Introduction>
2 System setup
This chapter gives you an overview of menus available on your machine
and step-by-step instructions for setting up the machine’s systems.
This chapter includes:
•
•
•
•
•
•
•
•
Menu overview
Changing the display language
Setting the date and time
Changing the default mode
Setting sounds
Menu overview
The control panel provides access to various menus to set up the
machine or use the machine’s functions. These menus can be accessed
by pressing Menu. Refer to the following diagram. Menus available in
Fax, Copy, or Scan mode vary.
Entering characters using the number keypad
Using the save modes
Setting print job timeout
Fax Feature
Fax Setup
Sending
Copy Feature
Copy Setup
Scan Feature
Darkness
Multi Send
Copy Collation
2-Up
4-Up
ID Copy
Poster Copy
Clone Copy
Erase Bkgd.
Change Default
Copies
USB Memory
Scan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail
Scan Size
Original Type
Resolution
Scan Color
FTP
Scan Size
Original Type
Resolution
Scan Color
SMB
Redial Times
Delay Send
Priority Send
Send Forward
Rcv. Forward
Secure Receive
Add Page
Redial Term
Prefix Dial
ECM Mode
Sent Report
Image TCR
Reduce/Enlarge
Darkness
Original Type
Receiving
Cancel Job
Receive Mode
Ring to Answer
Stamp Rcv Name
Rcv Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Scan Size
Original Type
Resolution
Scan Color
Auto Report
Network
System Setup
(continued)
System Setup
Scan Setup
TCP/IP
EtherTalk
Ethernet Speed
Clear Setting
Network Info.
Machine Setup
Machine ID
Change Default
USB Memory
E-mail
Sound/Volume
Key Sound
Alarm Sound
Speaker
Ringer
Report
Maintenance
Clean Drum
Ignore Toner
CLR Empty Msg.
Supplies Life
Serial Number
Clear Setting
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Scan PWR Save
Timeout
FTP
SMB
NetScanTimeout
Job Timeout
Import Setting
Export Setting
Paper Setup
Paper Size
Paper Type
Paper Source
2.1
<System setup>
6
7
Press OK to save the time and date.
Changing the display language
When you enter a wrong number, Out of Range appears and the
machine does not proceed to the next step. If this happens, simply
reenter the correct number.
To change the language that appears on the control panel, follow these
steps:
Press Stop/Clear to return to Standby mode.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
Changing the clock mode
2
3
4
Press OK when Machine Setup appears.
You can set your machine to display the current time using either a
12-hour or 24-hour format.
Press the Scroll buttons until Language appears and press OK.
Press the Scroll buttons until the language you want appears and
press OK.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
5
Press Stop/Clear to return to Standby mode.
2
3
4
5
Press OK when Machine Setup appears.
Press the Scroll buttons until Clock Mode appears and press OK.
Press the Scroll buttons to select the other mode and press OK.
Press Stop/Clear to return to Standby mode.
Setting the date and time
The current date and time are shown on the display when your machine
is on and ready to work. All of your faxes will have the date and time
printed on them.
Note
Changing the default mode
If power to the machine is cut off, you need to reset the correct
time and date once the power has been restored.
Your machine is preset to Fax mode. You can switch this default mode
between Fax mode and Copy mode.
1
Press Menu until System Setup appears on the bottom line of the
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
display and press OK.
2
3
4
Press OK when Machine Setup appears.
2
3
4
Press OK when Machine Setup appears.
Press the Scroll buttons until Date & Time appears and press OK.
Enter the correct time and date using the number keypad.
Press the Scroll buttons until Default Mode appears and press OK.
Press the Scroll buttons until the default mode you want appears
and press OK.
Month
Day
= 01 to 12
= 01 to 31
Year
Hour
= requires four digits
= 01 to 12 (12-hour mode)
00 to 23 (24-hour mode)
5
Press Stop/Clear to return to Standby mode.
Minute = 00 to 59
Note
The date format may differ from country to country.
You can also use the Scroll buttons to move the cursor under the
digit you want to correct and enter a new number.
5
To select AM or PM for 12-hour format, press the
or
button or
any number button.
When the cursor is not under the AM or PM indicator, pressing the
or button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as
13:00). For details, see the next section.
2.2
<System setup>
Setting sounds
Entering characters using the number keypad
You can control the following sounds:
As you perform various tasks, you may need to enter names and
numbers. For example, when you set up your machine, you enter your
name or your company’s name, and the fax number. When you store fax
numbers or email addresses in memory, you may also enter the
corresponding names.
• Key Sound: Turns the key sound on or off. With this option set to On,
a tone sounds each time a key is pressed.
• Alarm Sound: Turns the alarm sound on or off. With this option set to
On, an alarm tone sounds when an error occurs or fax communication
ends.
Entering alphanumeric characters
• Speaker: Turns on or off the sounds from the telephone line through
the speaker, such as a dial tone or a fax tone. With this option set to
Comm. which means “Common,” the speaker is on until the remote
machine answers.
1
When you are prompted to enter a letter, locate the button labeled
with the character you want. Press the button until the correct letter
appears on the display.
You can adjust the volume level using On Hook Dial.
For example, to enter the letter O, press 6, labeled with MNO.
• Ringer: Adjusts the ringer volume. For the ringer volume, you can
select Off, Low, Mid, and High.
Each time you press 6, the display shows a different letter, M, N, O,
and finally 6.
You can enter special characters, such as space, plus sign, and etc.
For details, see the below section.
Speaker, ringer, key sound, and alarm sound
1
2
3
4
Press Menu until System Setup appears on the bottom line of the
display and press OK.
2
3
To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by
pressing the right Scroll button and then press the button labeled
with the letter you want. The cursor will move to the right and the
next letter will appear on the display.
Press the Scroll buttons until Sound/Volume appears and press
OK.
Press the Scroll buttons until the sound option you want appears
and press OK.
You can enter a space by pressing 1 twice.
Press the Scroll buttons until the desired status or volume for the
When you have finished entering letters, press OK.
sound you have selected appears and press OK.
Keypad letters and numbers
5
6
If necessary, repeat steps 3 through 5 to set other sounds.
Press Stop/Clear to return to Standby mode.
Key
1
Assigned numbers, letters, or characters
Space
1
Speaker volume
2
A
D
G
J
B
E
H
K
N
Q
U
X
-
C
F
I
a
d
b
e
c
f
2
1
2
3
Press On Hook Dial. A dial tone sounds from the speaker.
3
3
Press the Scroll buttons until you hear the volume you want.
4
g
h
i
4
Press On Hook Dial to save the change and return to Standby
mode.
5
L
j
k
l
5
6
M
P
T
O
m
n
o
6
Note
You can adjust the speaker volume only when the telephone
line is connected.
7
R
V
Y
S
p
q
r
s
7
8
t
u
v
8
9
W
+
Z
w
/
x
y
z
9
0
,
.
‘
*
#
&
@
0
2.3
<System setup>
Correcting numbers or names
Scan Power Save mode
If you make a mistake while entering a number or name, press the left
Scroll button to delete the last digit or character. Then enter the correct
number or character.
Scan Power Save mode allows you to save power by turning off the scan
lamp. The scan lamp under the scanner glass automatically turns off
when it is not in actual use to reduce power consumption and extend the
life of the lamp. The lamp automatically wakes up after some warm-up
time when you start scanning.
Inserting a pause
You can set the length of time for which the scan lamp waits after a scan
job is completed before it switches to the power save mode.
With some telephone systems, you must dial an access code (9, for
example) and listen for a second dial tone. In such cases, you must insert
a pause in the telephone number. You can insert a pause while you are
setting up speed buttons or speed dial numbers.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
To insert a pause, press Redial/Pause at the appropriate place while
entering the telephone number. A - appears on the display at the
corresponding location.
2
3
Press OK when Machine Setup appears.
Press the Scroll buttons until Scan PWR Save appears and press
OK.
4
5
Press the Scroll buttons until the time setting you want appears and
press OK.
Using the save modes
Toner Save mode
Press Stop/Clear to return to Standby mode.
Toner Save mode allows your machine to use less toner on each page.
Activating this mode extends the life of the toner cartridge beyond what
one would experience in the normal mode, but it reduces print quality.
Setting print job timeout
You can set the amount of time a single print job is active before it must
print.
To turn this mode on or off, press Toner Save.
Note
The machine handles incoming data as a single job if it comes in within
the specified time. When an error occurs while processing data from the
computer and the data flow stops, the machine waits the specified time
and then cancels printing if data flow does not resume.
When PC-printing, you can also turn on or off Toner Save mode
in the printer properties. See the Software section.
Power Save mode
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
Power Save mode allows your machine to reduce power consumption
when it is not in actual use. You can turn this mode on and select a length
of time for which the machine waits after a job is printed before it switches
to a reduced power state.
2
3
4
Press OK when Machine Setup appears.
Press the Scroll buttons until Job Timeout appears and press OK.
1
Press Menu until System Setup appears on the bottom line of the
Press the Scroll buttons until the time setting you want appears and
press OK.
display and press OK.
2
3
4
5
Press OK when Machine Setup appears.
5
Press Stop/Clear to return to Standby mode.
Press the Scroll buttons until Power Save appears and press OK.
Press the Scroll buttons until On appears and press OK.
Press the Scroll buttons until the time setting you want appears and
press OK.
6
Press Stop/Clear to return to Standby mode.
2.4
<System setup>
CD
Printer,
Scanner
Drivers and
Utilities Type
104
Contents
3 Software overview
Macintosh
• PostScript Printer Description
(PPD) file: Use this file to run your
machine from a Macintosh computer
and print documents.
• Scan driver: TWAIN driver is
available for scanning documents on
your machine.
This chapter gives you an overview of the software that comes with your
machine. Further details about installing and using the software are
explained in the Software section.
This chapter includes:
(Continue)
•
•
•
Supplied software
Printer driver features
System requirements
1. Allows you to edit a scanned image in many ways using a powerful image
editor and to send the image by email. You can also open another image editor
program, like Adobe Photoshop, from SmarThru. For details, please refer to the
onscreen help supplied on the SmarThru program.
Supplied software
You must install the printer and scanner software using the supplied CD
after you have set up your machine and connected it to your computer.
This CD provides you with the following software:
CD
Printer,
Scanner
Drivers and
Utilities Type
104
Contents
Windows
• Printer driver: Use this driver to
take full advantage of your printer’s
features.
• PostScript Printer Description
(PPD) file: Use the PostScript driver
to print documents with complex
fonts and graphics in the PS
language.
• Scanner driver: TWAIN and
Windows Image Acquisition (WIA)
drivers are available for scanning
documents on your machine.
• Status Monitor: This program
allows you to monitor the machine’s
status and alerts you when an error
occurs during printing.
1
• SmarThru : This is the
accompanying Windows-based
software for your multifunctional
machine.
• Printer Settings Utility: You can
create and edit Phone Book entries
from your computer and set up print
and scan system data options.
• ScanClair: This program allows you
to scan a document on your machine
and save it to a network-connected
computer.
• User’s Guide in PDF
• Set IP: Use this program to set your
machine’s TCP/IP addresses.
• Network Printer User’s Guide in
PDF
3.1
<Software overview>
Printer driver features
System requirements
Your printer drivers support the following standard features:
• Paper source selection
Before you begin, ensure that your system meets the following
requirements:
• Paper size, orientation and media type
• Number of copies
Windows
Item
Requirements
Recommended
In addition, you can use various special printing features. The following
table shows a general overview of features supported by your printer
drivers:
Operating
system
Windows 98/Me/NT 4.0/2000/XP/2003/Vista
PCL 6
PostScript
CPU
Windows 98/
Me/NT 4.0/2000 400 MHz or
higher
Pentium II
Pentium III
933 MHz
Feature
Windows
Windows
Macintosh
Toner save
O
O
O
O
O
O
X
X
O
X
Windows XP/
2003
Pentium III
933 MHz or
higher
Pentium IV
1 GHz
Print quality option
Poster printing
Windows Vista
Pentium 4.3 GHz
64 MB or more
Multiple pages per
sheet (N-up)
O
O
RAM
Windows 98/
Me/NT 4.0/2000
128 MB
256 MB
1 GB
Fit to page printing
Scale printing
O
O
O
O
O
X
O
O
X
Windows XP/
2003
128 MB or more
Windows Vista
512 MB
(1024 MB)
Different source for first
page
Free disk
space
Windows 98/
Me/NT 4.0/2000
300 MB or more
1 GB or more
15 GB
1 GB
Watermark
O
O
X
X
X
X
1
Overlay
Windows XP/
2003
5 GB
1. The Overay feature is not supported in NT 4.0.
Windows Vista
5.0 or higher
15 GB or more
Internet
Explorer
Note
For Windows NT 4.0/2000/XP/2003/Vista, users who have an
administrator right can install the software.
Macintosh
Item
Requirements
Macintosh 10.3 ~ 10.4
Operating system
RAM
128 MB
Free disk space
Connection
200 MB
USB interface, Network interface
3.2
<Software overview>
Supported operating systems
4 Network setup
The following table shows the network environments supported by the
machine:
This chapter gives you step-by-step instructions for setting up your
machine for network connections.
This chapter includes:
Item
Requirements
• 10/100 Base-TX
•
•
•
•
•
•
•
Introduction
Network interface
Supported operating systems
Configuring TCP/IP
Network operating
system
• Windows 98/Me/NT 4.0/2000/XP/2003/
Vista
• Macintosh OS 10.3 ~ 10.4
Configuring EtherTalk
Setting Ethernet speed
Network protocols
• TCP/IP on Windows
• EtherTalk
Restoring the network configuration
Printing a network configuration page
Dynamicaddressing • DHCP, BOOTP
server
Introduction
• TCP/IP: Transmission Control Protocol/Internet Protocol
• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
Once you have connected your machine to a network with an RJ-45
Ethernet cable, you can share the machine with other network users.
You need to set up the network protocols on the machine to use it as your
network printer. Protocols can be set up by the following two methods:
Configuring TCP/IP
Your machine can be set up with a variety of TCP/IP network information,
such as an IP address, a subnet mask, a gateway, and DNS addresses.
There are several ways in which your machine can be assigned a TCP/
IP address, depending on your network.
Via network administration programs
You can configure your machine’s print server settings and manage the
machine via the following programs that came with your machine:
• Web Image Monitor Type 104: A web server embedded to your
network print server, which allows you to:
• Static addressing: A TCP/IP address is assigned manually by the
system administrator.
- Configure the network parameters necessary for the machine to
connect to various network environments.
• Dynamic addressing via BOOTP/DHCP (default): A TCP/IP address is
assigned automatically by the server.
- Customize e-mail settings and set up Address Book for scanning
to email.
Note
Before configuring TCP/IP, you need to set the network protocol
to TCP/IP.
- Customize server settings and set up Address Book for scanning
to an FTP or SMB servers.
- Customize printer, copy, and fax settings.
Static addressing
• SetIP: A utility program allowing you to select a network interface and
manually configure the addresses for use with the TCP/IP protocol.
To enter a TCP/IP address from your machine’s control panel, take the
following steps:
For further details, refer to the user’s guide on the Printer, Scanner
Drivers and Utilities Type 104 CD that came with your machine.
1
Press Menu until Network appears on the bottom line of the display
and press OK
.
Via the control panel
2
3
4
5
Press OK when TCP/IP appears.
You can set up the following basic network parameters through the
machine’s control panel:
Press the Scroll buttons until Static appears and press OK.
Press OK when IP Address appears.
• Configure TCP/IP
• Configure EtherTalk
Enter a byte between 0 and 255 using the number keypad and
press the Scroll buttons to move between bytes.
Repeat this to complete the address from the 1st byte to the 4th
byte.
4.1
<Network setup>
6
7
When you have finished, press OK.
3
4
Press the Scroll buttons until the speed you want appears and
press OK.
Repeat steps 5 and 6 to configure the other TCP/IP parameters:
subnet mask and gateway address.
Press Stop/Clear to return to Standby mode.
8
9
Press the Scroll buttons until Static appears and press OK.
Press the Scroll buttons until Primary DNS appears and press OK.
Restoring the network configuration
10 Enter each byte of the address and press OK.
You can return the network configuration to its default settings.
11 Press the Scroll buttons until Secondary DNS appears and press
1
Press Menu until Network appears on the bottom line of the display
and press OK.
OK.
12 Enter each byte of the address and press OK.
2
3
4
Press the Scroll buttons until Clear Setting appears and press OK.
Press OK when Yes appears to restore the network configuration.
Power the machine off and back on.
13 Press Stop/Clear to return to Standby mode.
Dynamic addressing (BOOTP/DHCP)
To have a TCP/IP address assigned automatically by the server, take the
following steps:
Printing a network configuration page
1
Press Menu until Network appears on the bottom line of the
display.
The Network Configuration page shows how the network interface card
on your machine is configured.
2
3
Press OK when TCP/IP appears.
1
Press Menu until Network appears on the bottom line of the display
and press OK.
Press the Scroll buttons until DHCP or BOOTP appears and press
OK
.
2
3
Press the Scroll buttons until Network Info. appears and press OK.
4
Press Stop/Clear to return to Standby mode.
Press OK when Yes appears.
The Network Configuration page prints out.
Configuring EtherTalk
EtherTalk is AppleTalk used in an Ethernet network. This protocol is
widely used in Macintosh network environments. To use EtherTalk, take
the following steps:
1
Press Menu until Network appears on the bottom line of the display
and press OK.
2
3
4
Press the Scroll buttons until EtherTalk appears and press OK.
Press the Scroll buttons until On appears and press OK.
Press Stop/Clear to return to Standby mode.
Setting Ethernet speed
You can select the communication speed for Ethernet connections.
1
Press Menu until Network appears on the bottom line of the display
and press OK.
2
Press the Scroll buttons until Ethernet Speed appears and press
OK.
4.2
<Network setup>
2
Place the original face down on the scanner glass and align it with
the registration guide at the top left corner of the glass.
5 Loading originals and print
media
This chapter introduces you to how to load originals and print media into
your machine.
This chapter includes:
•
•
•
•
•
Loading originals
Selecting print media
Loading paper
Setting the paper size and type
Selecting an output location
Loading originals
You can use the scanner glass or ADF to load an original for copying,
scanning, and sending a fax.
3
Close the scanner lid.
On the scanner glass
Notes
Make sure that no originals are in the ADF. If an original is detected in the
ADF, the machine gives it priority over the original on the scanner glass.
To get the best scan quality, especially for colored or gray-scaled images,
use the scanner glass.
• Leaving the scanner lid open while copying may affect copy
quality and toner consumption.
• Dust on the scanner glass may cause black spots on the
printout. Always keep it clean.
• If you are copying a page from a book or magazine, lift the
scanner lid until its hinges are caught by the stopper and then
close the lid. If the book or magazine is thicker than 30 mm,
start copying with the lid open.
1
Lift and open the scanner lid.
In the ADF
Using the ADF, you can load up to 50 sheets of paper (75 g/m2) for one
job.
When you use the ADF:
• Do not load paper smaller than 142 x 148 mm or larger than
216 x 356 mm.
• Do not attempt to load the following types of paper:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading.
• Make sure any glue, ink, or correction fluid on the paper is completely
dry before loading.
• Do not load originals that include different sizes or weights of paper.
• Do not load booklets, pamphlets, transparencies, or documents
having other unusual characteristics.
5.1
<Loading originals and print media>
To load an original into the ADF:
Selecting print media
1
Load the original face up into the ADF. Make sure that the bottom of
the original stack matches the paper size marked on the document
input tray.
You can print on a variety of print media, such as plain paper, envelopes,
labels, and transparencies. Always use print media that meet the
guidelines for use with your machine. Print media that does not meet the
guidelines outlined in this user’s guide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, are
important factors that affect the machine’s performance and the output
quality. When you choose print materials, consider the following:
• The type, size and weight of the print media for your machine is
described in following tables.
• Desired outcome: The print media you choose should be appropriate
for your project.
• Brightness: Some print media are whiter than others and produce
sharper, more vibrant images.
2
Adjust the document width guides to the paper size.
• Surface smoothness: The smoothness of the print media affects how
crisp the printing looks on the paper.
Notes
• Some print media may meet all of the guidelines in this section
and still not produce satisfactory results. This may be the result
of improper handling, unacceptable temperature and humidity
levels, or other variables over which we have no control.
• Before purchasing large quantities of print media, ensure that it
meets the requirements specified in this user’s guide.
Caution
Using print media that does not meet these specifications may
cause problems, requiring repairs. Such repairs are not covered
by our warranty or service agreements.
Note
Dust on the ADF glass may cause black lines on the printout.
Always keep it clean.
5.2
<Loading originals and print media>
Supported print media types and sizes
1
2
Type
Plain paper
Size
Dimensions
Weight
Capacity
Letter
Legal
Folio
216 x 279 mm (8.5 x 11 inches)
216 x 356 mm (8.5 x 14 inches)
216 x 330.2 mm (8.5 x 13 inches)
216 x 343 mm (8.5 x 13.5 inches)
210 x 297 mm (8.27 x 11.69 inches)
182 x 257 mm (7.18 x 10.12 inches)
176 x 250 mm (6.93 x 9.84 inches)
184.2 x 266.7 mm (7.25 x 10.5 inches)
148.5 x 210 mm (5.85 x 8.27 inches)
105 x 148.5 mm (4.13 x 5.85 inches)
176 x 250 mm (6.93 x 9.84 inches)
98.4 x 190.5 mm (3.88 x 7.5 inches)
105 x 241 mm (4.12 x 9.5 inches)
110 x 220 mm (4.33 x 8.66 inches)
162 x 229 mm (6.38 x 9.02 inches)
114 x 162 mm (4.49 x 6.38 inches)
Refer to the Plain paper section
• 60 to 90 g/m2 (16 to 24 lb
bond) for the tray
• 250 sheets of 75 g/m2
(20 lb bond) paper for the
tray
• 50 sheets for the multi-
purpose tray
• 60 to 163 g/m2 (16 to 43 lb
bond) for the multi-purpose
tray
Oficio
A4
JIS B5
ISO B5
Executive
A5
A6
Envelope
Envelope B5
Envelope Monarch
Envelope COM-10
Envelope DL
Envelope C5
Envelope C6
Letter, A4
75 to 90 g/m2 (20 lb to 24 lb
bond)
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
2
Transparency
Labels
138 to 146 g/m (37 to 39 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Executive, A5, A6
Refer to the Plain paper section
Refer to the Plain paper section
120 to 150 g/m (32 to 40 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Card stock
Letter, Legal, Folio,
A4, JIS B5, ISO B5,
Executive, A5, A6
60 to 163 g/m (16 to 43 lb
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
bond)
2
Minimum size (custom)
Maximum size (custom)
76 x 127 mm (3 x 5 inches)
60 to 163 g/m (16 to 43 lb
bond)
5 sheets of 75 g/m2 (20 lb
bond) in the multi-purpose
tray
216 x 356 mm (8.5 x 14 inches)
1. If media weight is over 90 g/m2 (24 lb bond), use the multi-purpose tray.
2. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
5.3
<Loading originals and print media>
Guidelines for special print media
Media sizes supported in each mode
Media type
Guidelines
Mode
Size
Source
Envelopes
• Successful printing on envelopes depends upon
the quality of the envelopes. When selecting
envelopes, consider the following factors:
- Weight: The weight of the envelope paper
should not exceed 90 g/m2 or jamming may
occur.
- Construction: Prior to printing, envelopes
should lie flat with less than 6 mm curl, and
should not contain air.
- Condition: Envelopes should not be wrinkled,
nicked, or otherwise damaged.
- Temperature: You should use envelopes that
are compatible with the heat and pressure of
the machine during operation.
Copy mode
Letter, A4, Legal, Folio, • tray 1
Executive, ISO B5, JIS
B5, A5, A6
• optional tray 2
• multi-purpose tray
Single side
printing
All sizes supported by
the machine
• tray 1
• optional tray 2
• multi-purpose tray
Duplex printing
Fax mode
Letter, A4, Legal, Folio • tray 1
• optional tray 2
1
• multi-purpose tray
Letter, A4, Legal
• tray 1
• optional tray 2
• Use only well-constructed envelopes with sharp
and well creased folds.
1. 75 to 90 g/m2 (20 to 24 lb bond) only
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps,
windows, coated lining, self-adhesive seals, or
other synthetic materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope
extends all the way to the corner of the
envelope.
Guidelines for selecting and storing print media
When selecting or loading paper, envelopes, or other print materials,
keep these guidelines in mind:
• Always use print media that conform with the specifications listed on
page 5.3.
• Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper
specifically recommended for use in laser printers.
Acceptable
• Avoid using the following media types:
- Paper with embossed lettering, perforations, or a texture that is too
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper.
Unacceptable
• Envelopes with a peel-off adhesive strip or with
more than one flap that folds over to seal must
use adhesives compatible with the machine’s
fusing temperature of 180 °C for 0.1 second.
The extra flaps and strips might cause wrinkling,
creasing, or jams, and may even damage the
fuser.
• For the best print quality, position margins no
closer than 15 mm from the edges of the
envelope.
Use of these types of paper could result in paper jams, chemical
smells, and damage to your machine.
• Store print media in its ream wrapper until you are ready to use it.
Place cartons on pallets or shelves, not on the floor. Do not place
heavy objects on top of the paper, whether it is packaged or
unpackaged. Keep it away from moisture or other conditions that can
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 °C and 30 °C.
The relative humidity should be between 10% and 70%.
• Avoid printing over the area where the
envelope’s seams meet.
• Store unused print media in a moisture-proof wrap, such as a plastic
container or bag, to prevent dust and moisture from contaminating
your paper.
• Load special media types one sheet at a time through the multi-
purpose tray to avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from
sticking together, remove them as they print out.
5.4
<Loading originals and print media>
Media type
Guidelines
Media type
Guidelines
Transparencies • To avoid damaging the machine, use only
transparencies designed for use in laser printers.
• Transparencies used in the machine must be
able to withstand 180 °C, the machine’s fusing
temperature.
Preprinted
paper
• Letterhead must be printed with heat-resistant
ink that will not melt, vaporize, or release
hazardous emissions when subjected to the
machine’s fusing temperature of 180 °C for
0.1 second.
• Place them on a flat surface after removing them
from the machine.
• Do not leave them in the paper tray for long
periods of time. Dust and dirt may accumulate
on them, resulting in spotty printing.
• Letterhead ink must be non-flammable and
• Forms and letterhead should be sealed in a
moisture-proof wrapping to prevent changes
during storage.
• To avoid smudging caused by fingerprints,
handle them carefully.
• To avoid fading, do not expose printed
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled,
curled, or have any torn edges.
• Before you load preprinted paper, such as forms
and letterhead, verify that the ink on the paper is
dry. During the fusing process, wet ink can come
off preprinted paper, reducing print quality.
Loading paper
Labels
• To avoid damaging the machine, use only labels
designed for use in laser printers.
• When selecting labels, consider the following
factors:
In the tray 1
- Adhesives: The adhesive material should be
stable at 180 °C, the machine’s fusing
temperature.
- Arrangement: Only use labels with no
exposed backing between them. Labels can
peel off sheets that have spaces between the
labels, causing serious jams.
Load the print media you use for the majority of your print jobs in the
tray 1. The tray 1 can hold a maximum of 250 sheets of 75 g/m2 plain
paper.
You can purchase an optional tray (tray 2) and attach it below the
standard tray to load an additional 250 sheets of paper. For order
information for an optional tray, see page 12.1.
- Curl: Prior to printing, labels must lie flat with
no more than 13 mm of curl in any direction.
- Condition: Do not use labels with wrinkles,
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive
material between labels. Exposed areas can
cause labels to peel off during printing, which
can cause paper jams. Exposed adhesive can
also cause damage to machine components.
• Do not run a sheet of labels through the machine
more than once. The adhesive backing is
designed for only a single pass through the
machine.
The paper level indicator on the front of the tray 1 and the optional tray 2
shows the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is completely lowered.
• Do not use labels that are separating from the
backing sheet or are wrinkled, bubbled, or
otherwise damaged.
Full
Empty
Card stock or
custom-sized
materials
• Do not print on media smaller than 98 mm wide
or 148 mm long.
• In the software application, set margins at least
6.4 mm away from the edges of the material.
5.5
<Loading originals and print media>
1
Press and hold the guide lock, and slide the paper length guide to
locate it in the correct paper size slot.
Loading paper in the tray 1 or optional tray 2
1
Pull open the paper tray and load paper.
You can load letterhead with the design side face down. The top
edge of the sheet with the logo should be placed at the front of the
tray.
2
After loading paper, set the paper type and size for the multi-
purpose tray. See page 5.8 for copying and faxing or the Software
section for PC-printing.
2
After inserting paper into the tray, adjust the support guide so that it
lightly touches the paper stack.
Notes
• If you experience problems with paper feed, place one sheet at
a time in the multi-purpose tray.
• You can load previously printed paper. The printed side should
be facing up with an uncurled edge at the front. If you
experience problems with paper feed, turn the paper around.
Note that print quality is not guaranteed.
Changing the size of the paper in the paper tray
To load longer sizes of paper, such as Legal-sized paper, you need to
adjust the paper guides to extend the paper tray.
3
Squeeze the paper width guides, as shown and slide them to the
stack of paper until it lightly touches the side of the stack.
3
1
2
4
Notes
paper length guide
support guide
1
2
3
4
• Do not push the paper width guides far enough to cause the
materials to warp.
• If you do not adjust the paper width guides, it may cause paper
jams.
guide lock
paper width guides
5.6
<Loading originals and print media>
In the multi-purpose tray
Notes
The multi-purpose tray can hold special sizes and types of print material,
such as transparencies, postcards, note cards, and envelopes. It is useful
for single page printing on letterhead or colored paper.
Depending on the media type you are using, keep the following
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top
left side.
To load paper in the multi-purpose tray:
• Transparencies: Print side up and the top with the adhesive
strip entering the machine first.
1
Open the multi-purpose tray and unfold the multi-purpose tray
extension, as shown.
• Labels: Print side up and top short edge entering the machine
first.
• Preprinted paper: Design side up with the top edge toward the
machine.
• Card stock: Print side up and the short edge entering the
machine first.
• Previously printed paper: Previously printed side down with an
uncurled edge toward the machine.
4
Squeeze the multi-purpose tray paper width guides and adjust them
to the width of the paper. Do not force too much, or the paper will be
bent, which will result in a paper jam or skew.
2
If you are using paper, flex or fan the edge of the paper stack to
separate the pages before loading.
For transparencies, hold them by the edges and avoid touching the
print side. Oils from your fingers can cause print quality problems.
5
After loading paper, set the paper type and size for the multi-
purpose tray. See page 5.8 for copying and faxing or the Software
section for PC-printing.
3
Load the paper with the side to be printed on facing up.
Notes
• The settings made from the printer driver override the settings
on the control panel.
• Make sure to open the rear cover when you print on
transparencies. If not, they may tear while exiting the machine.
6
After printing, fold the multi-purpose tray extension and close the
multi-purpose tray.
5.7
<Loading originals and print media>
Tips on using the multi-purpose tray
Selecting an output location
• Load only one size of print media at a time in the multi-purpose tray.
The machine has two output locations: the rear cover (face up) and the
output tray (face down).
• To prevent paper jams, do not add paper when there is still paper in
the multi-purpose tray. This also applies to other types of print media.
• Print media should be loaded face up with the top edge going into the
multi-purpose tray first and be placed in the center of the tray.
• Always load only the print media specified in page 5.2 to avoid paper
jams and print quality problems.
• Flatten any curl on postcards, envelopes, and labels before loading
them into the multi-purpose tray.
2
• Make sure to open the rear cover when you print on transparencies. If
not, they may tear while exiting the machine.
Setting the paper size and type
After loading paper in the paper tray, you need to set the paper size and
type using the control panel buttons. These settings will apply to Copy
and Fax modes. For PC-printing, you need to select the paper size and
type in the application program you use on your PC.
1
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
output tray
rear cover
1
2
2
3
4
Press the Scroll buttons until Paper Setup appears and press OK.
The printer sends output to the output tray by default. To use the output
tray, make sure that the rear cover is closed.
Press OK when Paper Size appears.
Press the Scroll buttons until the paper tray you want appears and
press OK.
Notes
• If paper coming out of the output tray has problems, such as
excessive curl, try printing to the rear cover.
5
Press the Scroll buttons until the paper size you are using appears
and press OK.
• To avoid paper jams, do not open or close the rear cover while
the machine is printing.
6
7
8
Press Back to return to the upper level.
Printing to the output tray
Press the Scroll buttons until Paper Type appears and press OK.
The output tray collects printed paper face down, in the order in which
the sheets were printed. The tray should be used for most print jobs.
Press the Scroll buttons until the paper type you are using appears
and press OK.
9
Press Stop/Clear to return to Standby mode.
5.8
<Loading originals and print media>
Printing to the rear cover
Using the rear cover, paper comes out of the machine face up.
Printing from the multi-purpose tray to the rear cover provides a straight
paper path. Using the rear cover might improve the output quality with
special print media.
To use the rear cover, open it by pulling down.
Note
The fuser area inside the rear cover of your machine becomes
very hot when in use. Take care when you access this area.
5.9
<Loading originals and print media>
Note
You can cancel the copy job during an operation. Press Stop/
Clear, and the copying will stop.
6 Copying
This chapter gives you step-by-step instructions for copying documents.
This chapter includes:
Changing the settings for each copy
•
•
•
•
•
•
•
Selecting the paper tray
Copying
Your machine provides default settings for copying so that you can
quickly and easily make a copy. However, if you want to change the
options for each copy, use the copy function buttons on the control panel.
Changing the settings for each copy
Changing the default copy settings
Using special copy features
Copying on both sides of paper
Setting copy timeout
Note
If you press Stop/Clear while setting the copy options, all of the
options you have set for the current copy job will be canceled
and returned to their default status. Or, they will automatically
return to their default status after the machine completes the
copy in progress.
Selecting the paper tray
Darkness
After loading the print media for copy output, you must select the paper
tray you will use for copy jobs.
If you have an original containing faint markings and dark images, you
can adjust the brightness to make a copy that is easier to read.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
To adjust the darkness of copies, press Darkness. Each time you press
the button, the following modes are available:
2
3
4
5
Press the Scroll buttons until Paper Setup appears and press OK.
• Normal: Works well with standard typed or printed originals.
• Light: Works well with dark print.
Press the Scroll buttons until Paper Source appears and press OK
.
• Dark: Works well with light print or faint pencil markings.
Press the Scroll buttons until the paper tray you want appears and
press OK.
Original Type
The original type setting is used to improve the copy quality by selecting
the document type for the current copy job.
6
Press Stop/Clear to return to Standby mode.
To select the document type, press Original Type. Each time you press
the button, the following modes are available:
Copying
• Text: Use for originals containing mostly text.
• Text/Photo: Use for originals with mixed text and photographs.
• Photo: Use when the originals are photographs.
1
2
Press Copy.
Ready to Copy appears on the top line of the display.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
For details about loading an original, see page 5.1.
3
4
Enter the number of copies using the number keypad, if necessary.
If you want to customize the copy settings including copy size,
darkness, and original type, by using the control panel buttons, see
page 6.1.
If necessary, you can use special copy features, such as poster
copying, 2- or 4-up copying. See page 6.2.
5
Press Start to begin copying.
6.1
<Copying>
Reduced or enlarged copy
Using special copy features
By using the Reduce/Enlarge button, you can reduce or enlarge the size
of a copied image from 25% to 400% when you copy original documents
from the scanner glass, or from 25% to 100% from the ADF.
You can use the following copy features:
Collation
To select from the predefined copy sizes:
1
2
Press Reduce/Enlarge.
You can set the machine to sort the copy job. For
example, if you make 2 copies of a 3 page original,
one complete 3 page document will print followed by a
second complete document.
Press Reduce/Enlarge or the Scroll buttons until the size setting
you want appears and press OK.
To scale the copy by directly entering the scale rate:
1
2
Press Copy.
1
2
Press Reduce/Enlarge.
Load originals face up into the ADF.
Press Reduce/Enlarge or the Scroll buttons until Custom appears
For details about loading an original, see
page 5.1.
and press OK.
3
Enter the scale rate and press OK to save the selection.
3
4
Enter the number of copies using the number
keypad.
Note
When you make a reduced copy, black lines may appear at the
bottom of your copy.
Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
5
6
7
Press OK when Copy Collation appears.
Press the Scroll buttons to select Yes.
Press OK or Start to begin copying.
Changing the default copy settings
The copy options, including darkness, original type, copy size, and
number of copies, can be set to those most frequently used. When you
copy a document, the default settings are used unless they have been
changed by using the corresponding buttons on the control panel.
One complete document will print followed by the
second complete document.
1
2
Press Copy.
2-up or 4-up copying
Press Menu until Copy Setup appears on the bottom line of the
display and press OK.
Your machine can print 2 or 4 original images reduced
to fit onto one sheet of paper.
3
4
Press OK when Change Default appears.
1
2
Press Copy.
Press the Scroll buttons until the setup option you want appears
and press OK.
Load originals face up in the ADF.
For details about loading an original, see
page 5.1.
5
Press the Scroll buttons until the setting you want appears and
press OK.
2-up copying
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
6
7
Repeat steps 4 through 5, as needed.
1
2
Press Stop/Clear to return to Standby mode.
3
4
Press the Scroll buttons until 2-Up or 4-Up
appears and press OK.
Note
While you are setting copy options, pressing Stop/Clear
cancels the changed settings and restores the defaults.
5
6
Press the Scroll buttons to select Yes.
4-up copying
Press OK or Start to begin copying.
Note
You cannot adjust the copy size using the
Reduce/Enlarge button for making a 2- or 4-
up copy.
6.2
<Copying>
ID card copying
Poster copying
Your machine can print 2-sided originals on one sheet
Your machine can print an image onto 9 sheets of
of A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or
A6-sized paper.
paper (3x3). You can paste the printed pages together
to make one poster-sized document.
When you copy using this feature, the machine prints
one side of the original on the upper half of the paper
and the other side on the lower half without reducing
the size of the original. This feature is helpful for
copying a small-sized item, such as a name card.
This copy feature is available only when you place
originals on the scanner glass.
1
2
Press Copy.
Place a single original face down on the scanner
glass.
This copy feature is available only when you place
originals on the scanner glass.
For details about loading an original, see
page 5.1.
1
2
Press Copy.
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
Place a single original face down on the scanner
glass.
Press the Scroll buttons until Poster Copy
For details about loading an original, see
page 5.1.
appears and press OK.
5
6
Press the Scroll buttons to select Yes.
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
Press OK or Start to begin copying.
Press the Scroll buttons until ID Copy appears
and press OK.
Note
You cannot adjust the copy size using the
Reduce/Enlarge button when making a
poster.
Place Front Side and Press[Start] appears on
the display.
5
6
Press OK or Start.
Your original is divided into
9 portions. Each portion is scanned
and printed one by one in the
following order:
Your machine begins scanning the front side and
shows Place Back Side and Press[Start].
Open the scanner lid and turn the original over.
Note
If you press Stop/Clear or if no buttons
are pressed for approximately
30 seconds, the machine cancels the
copy job and returns to Standby mode.
7
Press Start to begin copying.
Note
If the original is larger than the printable area,
some portions may not be printed.
6.3
<Copying>
Clone copying
Copying on both sides of paper
Your machine can print multiple image copies from the
By using the Duplex button on your machine, you can set the machine to
print copies on both sides of paper.
original document on a single page. The number of
images is automatically determined by the original
image and paper size.
1
2
Press Duplex.
This copy feature is available only when you place
originals on the scanner glass.
Press the Scroll buttons until the binding option you want appears.
• Off: Prints in Normal mode.
1
2
Press Copy.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
Place a single original face down on the scanner
glass.
• 1->2Side Long: Prints pages to be read like a book.
For details about loading an original, see
page 5.1.
3
4
Press Menu until Copy Feature appears on the
bottom line of the display and press OK.
Press the Scroll buttons until Clone Copy
appears and press OK.
1->2Side Long
1->2Side Short
5
6
Press the Scroll buttons to select Yes.
Press OK or Start to begin copying.
3
4
Press OK to save your selection.
Note
If the mode is enabled, the Duplex button is backlit.
You cannot adjust the copy size using the
Reduce/Enlarge button while making a
clone copy.
Start copying a document.
Note
It is only available when scanning from ADF. It is not possible on
scanner glass.
Erasing background images
You can set the machine to print an image without its background. This
copy feature removes the background color and can be helpful when
copying an original containing color in the background, such as a
newspaper or a catalog.
Setting copy timeout
You can set the time the machine waits before it restores the default copy
settings, if you do not start copying after changing them on the control
panel.
1
2
Press Copy.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
For details about loading an original, see page 5.1.
2
3
4
Press OK when Machine Setup appears.
3
Press Menu until Copy Feature appears on the bottom line of the
display and press OK.
Press the Scroll buttons until Timeout appears and press OK.
Press the Scroll buttons until the time setting you want appears.
4
5
6
7
8
Press the Scroll buttons until Erase Bkgd. appears and press OK.
Press the Scroll buttons to select On and press OK.
Press Stop/Clear to return to Standby mode.
Selecting Off means that the machine does not restore the default
settings until you press Start to begin copying, or Stop/Clear to
cancel.
Enter the number of copies using the number keypad.
Press Start to begin copying.
5
6
Press OK to save your selection.
Press Stop/Clear to return to Standby mode.
6.4
<Copying>
7 Basic printing
This chapter explains common printing tasks.
Printing a document
Your machine allows you to print from various Windows or Macintosh.
The exact steps for printing a document may vary depending on the
application you use.
For details about printing, see the Software section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the
printer group in Windows, delete the job as follows:
1
2
Click the Windows Start menu.
For Windows 98/NT 4.0/2000/Me, select Settings and then
Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound
> Printers.
3
4
Double-click the Printer Driver Type 104 PCL 6 icon.
From the Document menu, select Cancel Printing (Windows 98/
Me) or Cancel (Windows NT 4.0/2000/XP/2003/Vista).
Note
You can also access this window by simply double-clicking the
printer icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Stop/Clear on the control
panel.
7.1
<Basic printing>
Scanning to an application using a local
connection
8 Scanning
Scanning with your machine lets you turn pictures and text into digital files
that can be stored on your computer. Then you can fax or email the files,
upload them to your website, or use them to create projects that you can
print.
1
2
Make sure that your machine and computer are turned on and
properly connected to each other.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
This chapter includes:
•
•
•
•
•
•
Scanning basics
For details about loading an original, see page 5.1.
Scanning to an application using a local connection
Scanning using a network connection
Changing the settings for each scan job
Changing the default scan settings
Setting up Address Book
3
Press Scan/Email.
Ready to Scan appears on the top line of the display.
4
5
Press the Scroll buttons until Scan to Appl. appears on the bottom
line of the display and press OK.
Press the Scroll buttons until the application you want to use
appears and press OK.
Scanning basics
• Microsoft Paint: Sends the scanned image to Microsoft Paint.
• Email: Sends the scanned image to your default email program on
your computer. A new message window opens with the image
attached.
Your machine offers the following ways to scan an image using a local
connection:
• Via one of the preset imaging applications. Scanning an image
launches the selected application, enabling you to control the
• My Document: Saves the scanned image in the default folder, My
Documents, on your computer.
• SmarThru: Sends the scanned image to SmarThru™, installed
with the printer driver.
• Via the SmarThru™ program supplied with your machine. Scanning
an image launches SmarThru™ and enables you to control the
scanning process.
• OCR: Sends the scanned image to the OCR program for text
recognition.
• Via the Windows Images Acquisition (WIA) driver. See the Software
section.
Note
You can add more TWAIN-compliant software for scanning,
such as Adobe Photoshop Deluxe, or Adobe Photoshop,
from the Printer Settings Utility. See the Software
section.
• To a portable USB memory device, if inserted into the USB memory
port on your machine. See page 11.1.
Also, you can send scanned images to several destinations using a
network connection:
6
On the selected application, adjust the scan settings and begin
scanning. For details, please refer to the application user's guide.
• To your networked computer via the ScanClair program. You can
scan an image from the machine, if network-connected, to the
computer where the ScanClair program is running.
• To Email. You can send the scanned image as an attachment to an
email. See page 8.4.
• To an FTP file server: You can scan an image and upload it to an FTP
server. See page 8.4.
a
• To a computer networked via SMB (NetBEUI) protocol: You can scan
an image and send it to a shared folder on an SMB server. See
page 8.5.
a. A network protocol provided by Microsoft Corporation for Windows network
systems.
8.1
<Scanning>
Note
Scanning using a network connection
You can change the scanner properties of your machine and the
scan settings from the ScanClair window. Click Properties and
set the options in each tab.
If you have connected your machine to a network and set up network
parameters correctly, you can scan and send images over the network.
Registering authorized users
Preparing for network scanning
To use an FTP server or SMB server, or to send an email, you need to
register authorized users using Web Image Monitor Type 104. You can
add up to 50 users.
Before using your machine’s network scanning features, you need to
configure the following settings depending on your scan destination:
• Adding the machine to the ScanClair program for scanning to a
network client
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
• Registering as an authorized user for scanning to Email, FTP, or SMB
• Setting up an account for scanning to Email
2
3
4
Click Machine Settings and User Authentication.
Click Add.
• Setting up FTP servers for scanning to FTP
Select the index number where the corresponding entry will be
stored, from 1 to 50.
• Setting up SMB servers for scanning to SMB
Adding the machine to the ScanClair program
5
Enter your name, user ID, password, and e-mail address.
First, install the ScanClair program. See the Software section.
You need to enter the registered user ID and password in the
machine when you start scanning to FTP, SMB or e-mail from the
control panel.
To scan images from your machine to your computer through the
network, you need to register the machine as an authorized network
scanner in the ScanClair program.
6
Click Apply.
1
In Windows, select Start
Programs
ScanClair
ScanClair.
Setting up an e-mail account
The ScanClair window opens.
To scan and send an image as an email attachment, you need to set up
network parameters using Web Image Monitor Type 104.
2
3
4
Click the Add Device button or double-click the Add Device icon.
1
Enter your machine’s IP address as the URL in a browser and click
Click Next.
Go to access the web site of your machine.
Select Browse for a scanner. (recommended), or select Connect
to this scanner. and enter the IP address of your machine.
2
3
4
5
Click Machine Settings and E-mail Setup.
Select IP Address or Host Name.
5
6
Click Next.
Enter the IP address in dotted decimal notation or as a host name.
A list of the scanners on your network appears.
Enter the server port number, from 1 to 65535.
The default port number is 25.
Select your machine from the list and enter a name, user ID, and
PIN (Personal Identification Number) for the machine.
Notes
6
7
Put a check mark in SMTP Requires Authentication to require
authentication.
• For the scanner name, the model name of your machine is
automatically entered, but can be changed.
• You can enter an ID of up to 8 characters. The first character
must be a letter.
Enter the SMTP server login name and password.
Setting up an FTP server
• The PIN must be 4 digits.
To use an FTP server, you need to set up parameters for access to FTP
servers using Web Image Monitor Type 104.
7
8
Click Next.
Click Finish.
1
Enter your machine’s IP address as the URL in a browser and click
Your machine is added to the ScanClair program and you can now
scan images through the network.
Go to access the web site of your machine.
2
3
Click Machine Settings and FTP Setup.
Click Server List.
8.2
<Scanning>
4
5
6
Click Add.
13 Enter the domain name of the SMB server.
Select the index number, from 1 to 20.
14 Enter the location the scanned image will be stored. This is the
location you have entered in the step 6.
Enter a name in Alias for the Setup for the corresponding Server
List entry. This name will be displayed on your machine.
15 Click Apply.
7
8
Select IP Address or Host Name.
Scanning to a network client
Enter the server address in dotted decimal notation or as a host
name.
Network client allows you to remotely scan an original from your network-
connected machine to your computer in JPEG, TIFF, or PDF file format.
9
Enter the server port number, from 1 to 65535.
The default port number is 21.
Scanning
1
Make sure that your machine and the computer are connected to a
network and ScanClair is running on the computer.
10 Put a check mark in Anonymous if you want to allow the FTP
server to be accessed by unauthorized persons.
2
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
By default, this is unchecked.
11 Enter the login name and password.
For details about loading an original, see page 5.1.
12 Enter the location the scanned image will be stored. This is the
3
4
Press Scan/Email.
location you have entered in the step 6.
Press the Scroll buttons until NetScan appears on the bottom line
of the display and press OK.
13 Click Apply.
Setting up an SMB server
5
6
7
Enter the ID you have set in the ScanClair window and press OK.
To use an SMB server, you need to set up parameters for access to SMB
servers using Web Image Monitor Type 104.
Enter the PIN you have set in the ScanClair window and press OK.
If the scan destination is folder type, press the Scroll buttons until
the scan setting option you want appears and press OK. Or, press
Start to immediately start scanning using the default settings.
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
• Scan Size: Sets the image size.
2
3
4
5
6
Click Machine Settings and SMB Setup.
Click Server List.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
Click Add.
Select the index number, from 1 to 20.
• Scan Format: Sets the file format in which the image is to be
saved. If you select TIFF or PDF, you can select to scan multiple
pages.
Enter a name in Alias for the Setup for the corresponding Server
List entry. This name will be displayed on your machine.
If the scan destination is application type, go to the step 11.
7
8
Select IP Address or Host Name.
8
9
Press the Scroll buttons until the desired status appears and press
OK.
Enter the server address in dotted decimal notation or as a host
name.
Press Start to start scanning.
9
Enter the server port number, from 1 to 65535.
The default port number is 139.
Your machine begins scanning the original to the computer where
the program is running.
10 Enter the share name of the server.
10 Press the Scroll buttons until the application you want appears and
press OK. Scanning is started.
11 Put a check mark in Anonymous if you want to allow the SMB
server to be accessed by unauthorized persons.
By default, this is unchecked.
12 Enter the login name and password.
8.3
<Scanning>
9
press OK or Start.
Setting network scan timeout
If the ScanClair program on your computer does not send a refresh
request and does not scan a job within a specified timeout period, your
machine cancels the scan job. You can change this timeout setting as
needed.
The machine begins scanning and then sends the email.
10 If the machine asks if you want to log off your account, press the
Scroll buttons to select Yes or No and press OK.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
11 Press Stop/Clear to return to Standby mode.
2
3
Press OK when Machine Setup appears.
Scanning to an FTP server
OK.
You can scan an image and then upload it to an FTP server. You need to
set up parameters for access to FTP servers from Web Image Monitor
Type 104. See page 8.2.
4
5
Enter the desired timeout value and press OK.
Before scanning, you can set the scan options for your scan job. See
page 8.5.
The change will be broadcast over the network and will apply to all
clients connected to the network.
1
2
Make sure that your machine is connected to a network.
Press Stop/Clear to return to Standby mode.
Load originals face up into the ADF or place a single original on the
scanner glass.
Scanning to Email
For details about loading an original, see page 5.1.
You can scan and send an image as an email attachment. You first need
to set up your email account in Web Image Monitor Type 104. See page
8.2.
3
4
Press Scan/Email.
Press the Scroll buttons until Scan to FTP appears on the bottom
line of the display and press OK.
Before scanning, you can set the scan options for your scan job. See
page 8.5.
5
6
7
Enter the user ID and press OK.
1
2
Make sure that your machine is connected to a network.
Enter the password and press OK.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Press the Scroll buttons until the FTP server you want appears and
press OK or Start.
For details about loading an original, see page 5.1.
8
Press the Scroll buttons until the file type you want appears and
press OK or Start.
3
4
Press Scan/Email.
Press the Scroll buttons until Scan to Email appears on the bottom
line of the display and press OK.
The machine begins scanning and then sends the file to the
specified server.
5
6
7
Enter the recipient’s email address and press OK.
If you have set up Address Book, you can use a speed button or a
speed email or group email number to retrieve an address from
memory. See page 8.5.
To enter additional addresses, press OK when Yes appears and
repeat step 5.
To continue to the next step, press the Scroll buttons to select No
and press OK.
If the display asks if you want to send the email to your account,
press the Scroll buttons to select Yes or No and press OK.
Note
This prompt does not appear if you have activated the
Send To Self option in the email account setup.
8
Enter an email subject and press OK.
8.4
<Scanning>
6
7
Repeat steps 4 and 5 to set other setting options.
Scanning to an SMB server
When you have finished, press Stop/Clear to return to Standby
mode.
You can scan an image and then send it to an SMB server. You need to
set up parameters for access to SMB servers from Web Image Monitor
Type 104. See page 8.3.
Before scanning, you can set the scan options for your scan job. See
page 8.5.
Changing the default scan settings
1
2
Make sure that your machine is connected to a network.
To avoid having to customize the scan settings for each job, you can set
up default scan settings for each scan type.
Load originals face up into the ADF or place a single original on the
scanner glass.
1
2
Press Scan/Email.
For details about loading an original, see page 5.1.
Press Menu until Scan Setup appears on the bottom line of the
display and press OK.
3
4
Press Scan/Email.
3
4
Press OK when Change Default appears.
Press the Scroll buttons until Scan to SMB appears on the bottom
line of the display and press OK.
Press the Scroll buttons until the scan type you want appears and
press OK.
5
6
7
Enter the user ID and press OK.
5
6
Press the Scroll buttons until the scan setting option you want
appears and press OK.
Enter the password and press OK.
Press the Scroll buttons until the SMB server you want appears and
press OK or Start.
Press the Scroll buttons until the desired status appears and press
OK.
8
Press the Scroll buttons until the file format you want appears and
press OK or Start.
7
8
Repeat steps 5 and 6 to change other settings.
To change the default settings for other scan types, press Back and
repeat from step 4.
The machine begins scanning and then sends the file to the
specified server.
9
Press Stop/Clear to return to Standby mode.
Changing the settings for each scan job
Setting up Address Book
Your machine provides you with the following setting options to allow you
to customize your scan jobs.
You can set up Address Book with the email addresses you use
frequently via Web Image Monitor Type 104 and then easily and quickly
enter email addresses by entering the location numbers assigned to them
in Address book.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
Registering speed email numbers
• Scan Format: Sets the file format in which the image is to be saved. If
you select TIFF or PDF, you can select to scan multiple pages.
Depending on the selected scan type, this option may not appear.
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
To customize the settings before starting a scan job:
2
3
4
Click Machine Settings and Local Address Book.
1
2
Press Scan/Email.
Click Add.
Press Menu until Scan Feature appears on the bottom line of the
Select a location number and enter the user name and e-mail
address you want.
display and press OK.
3
4
5
Press the Scroll buttons until the scan type you want appears and
press OK.
5
Click Apply.
Note
Press the Scroll buttons until the scan setting option you want
appears and press OK.
You can also click Import and obtain your address book from
your computer.
Press the Scroll buttons until the desired status appears and press
OK.
8.5
<Scanning>
5
Press the Scroll buttons until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
Configuring group email numbers
1
Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
Searching with a particular first letter
2
3
4
5
6
Click Machine Settings and Group Address Book.
Click Add.
1
2
If necessary press Scan/Email.
Press Address Book until Search&Send appears on the bottom
Select a group number and enter the group name you want.
Click Apply.
line of the display and press OK.
3
Press the Scroll buttons until the number category you want
appears and press OK.
4
5
6
Press the Scroll buttons until ID appears and press OK.
Using Address Book entries
Enter the first few letters of the name you want and press OK.
To retrieve an email address, use the following ways:
Press the Scroll buttons until the name you want appears and press
OK.
Speed email numbers
When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address you
want.
Printing Address Book
You can check your Address Book settings by printing a list.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
1
Press Address Book until Print appears on the bottom line of the
display.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
2
Press OK. A list showing your speed button settings, and the speed/
group email entries print out.
You can also press the speed buttons at which you stored the address
you want.
You can also search through memory for an entry by pressing Address
Book. See page 8.6.
Group email numbers
To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See page 8.6.
Searching Address Book for an entry
There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.
Searching sequentially through memory
1
2
If necessary, press Scan/Email.
Press Address Book until Search&Send appears on the bottom
line of the display and press OK.
3
4
Press the Scroll buttons until the number category you want
appears and press OK.
Press OK when All appears.
8.6
<Scanning>
Sending a fax
machine.
Setting the fax header
This chapter includes:
In some countries, you are required by law to indicate your fax number
on any fax you send. The Machine ID, containing your telephone number
and name or company name, will be printed at the top of each page sent
from your machine.
Sending a fax
•
•
•
•
•
•
•
Setting the fax header
Adjusting the document settings
Sending a fax automatically
Sending a fax manually
Confirming a transmission
Automatic redialing
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
2
3
4
Press OK when Machine Setup appears.
Press OK when Machine ID appears.
Redialing the last number
Enter your name or the company name using the number keypad.
Receiving a fax
You can enter alphanumeric characters using the number keypad,
and include special symbols by pressing the 0 button.
•
•
•
•
•
•
•
•
•
•
Selecting the paper tray
Changing receiving modes
For details on how to enter alphanumeric characters, see page 2.3.
Receiving automatically in Fax mode
Receiving manually in Tel mode
5
6
Press OK to save the ID.
Press the Scroll buttons until Machine Fax No. appears and press
OK.
Receiving automatically in Ans/Fax mode
Receiving manually using an extension telephone
Receiving faxes using DRPD mode
Receiving in secure receiving mode
Receiving faxes in memory
7
8
Enter your fax number using the number keypad and press OK.
Press Stop/Clear to return to Standby mode.
Printing received faxes on both sides of paper
Adjusting the document settings
Other ways to fax
Before starting a fax, change the following settings according to your
original’s status to get the best quality.
•
•
•
•
Sending a fax to multiple destinations
Sending a delayed fax
Sending a priority fax
Resolution
Forwarding faxes
The default document settings produce good results when using typical
text-based originals. However, if you send originals that are of poor
quality, or contain photographs, you can adjust the resolution to produce
a higher quality Fax.
1
2
Press Resolution.
Press Resolution or the Scroll buttons until the option you want
appears.
3
Press OK to save your selection.
9.1
<Faxing>
Recommended resolution settings for different original document types
are described in the table below:
Sending a fax automatically
1
2
Press Fax.
Mode
Standard
Fine
Recommended for:
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Originals with normal sized characters.
Originals containing small characters or thin lines or
originals printed using a dot-matrix printer.
For details about loading an original, see page 5.1.
Ready to Fax appears on the top line of the display.
Super Fine
Originals containing extremely fine detail. Super
Fine mode is enabled only if the machine with
which you are communicating also supports the
Super Fine resolution.
3
4
Adjust the resolution and the darkness to suit your fax needs.
Enter the receiving fax machine’s number.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details about storing and searching for a number, see
page 10.3.
Notes
• For memory transmission, Super Fine
mode is not available. The resolution
setting is automatically changed to Fine.
• When your machine is set to Super Fine
resolution and the fax machine with
which you are communicating does not
support Super Fine resolution, the
machine transmits using the highest
resolution mode supported by the other
fax machine.
5
6
Press Start.
another page. Load another original and press OK.
7
When you have finished, select No at the Another Page? prompt.
After the number is dialed, the machine begins sending the fax
when the receiving fax machine answers.
Photo Fax
Color Fax
Originals containing shades of gray or photographs.
Note
When you want to cancel a fax job, press Stop/Clear at any
time while sending.
Originals with colors. Sending a color fax is enabled
only if the machine with which you are
communicating supports color fax reception and
you send the fax manually. In this mode, memory
transmission is not available.
Sending a fax manually
Note
1
2
Press Fax.
The resolution setting is applied to the current fax job. To
change the default setting, see page 10.2.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Darkness
For details about loading an original, see page 5.1.
You can select the default contrast mode to fax your originals lighter or
darker.
3
Adjust the resolution and the darkness to suit your fax needs. See
page 9.1.
1
2
Press Fax.
4
5
Press On Hook Dial. You hear a dial tone.
Press Menu, and then OK when Fax Feature appears on the
bottom line of the display.
Enter the receiving fax machine’s number.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details about storing and searching for a number, see
page 10.3.
3
4
Press OK when Darkness appears.
Press the Scroll buttons until the option you want appears and
6
Press Start when you hear a high-pitched fax signal from the
press OK.
remote fax machine.
5
Press Stop/Clear to return to Standby mode.
Note
Note
When you want to cancel a fax job, press Stop/Clear at any
time while sending.
The darkness setting is applied to the current fax job. To change
the default setting, see page 10.2.
9.2
<Faxing>
Receiving a fax
Confirming a transmission
When the last page of your original has been sent successfully, the
machine beeps and returns to Standby mode.
Selecting the paper tray
When something goes wrong while sending your fax, an error message
appears on the display. For a list of error messages and their meanings,
see page 14.7. If you receive an error message, press Stop/Clear to
clear the message and try to send the fax again.
After loading the print media for fax output, you have to select the paper
tray you will use for the fax reception.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
You can set your machine to print a confirmation report automatically
each time sending a fax is completed. For further details, see page 10.1.
2
3
Press the Scroll buttons until Paper Setup appears and press OK.
Press the Scroll buttons until Paper Source appears and press
OK.
Automatic redialing
4
5
Press the Scroll buttons until Fax Tray appears and press OK.
When the number you have dialed is busy or there is no answer when you
send a fax, the machine automatically redials the number every three
minutes, up to seven times according to the factory default settings.
Press the Scroll buttons until the paper tray you want appears and
press OK.
When the display shows Retry Redial?, press OK to redial the number
6
Press Stop/Clear to return to Standby mode.
without waiting. To cancel the automatic redialing, press Stop/Clear.
To change the time interval between redials and the number of redial
attempts. See page 10.1.
Changing receiving modes
1
2
Press Fax.
Redialing the last number
Press Menu until Fax Setup appears on the bottom line of the
display and press OK.
To redial the number you called last:
1
2
Press Redial/Pause.
3
4
5
Press the Scroll buttons until Receiving appears and press OK.
When an original is loaded in the ADF, the machine automatically
begins to send.
Press OK when Receive Mode appears.
Press the Scroll buttons until the fax reception mode you want
appears.
If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press OK. When you have
finished, select No at the Another Page? prompt.
• In Fax mode, the machine answers an incoming fax call and
immediately goes into the fax reception mode.
• In Tel mode, you can receive a fax by pressing On Hook Dial and
then Start. You can also pick up the handset of the extension
phone and then press the remote receive code. See page 9.4.
• In Ans/Fax mode, an answering machine attached to your
machine answers an incoming call, and the caller can leave a
message on the answering machine. If the fax machine senses a
fax tone on the line, the machine automatically switches to Fax
mode to receive the fax. See page 9.4.
• In DRPD mode, you can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature. Distinctive Ring is a telephone
company service which enables an user to use a single telephone
line to answer several different telephone numbers. For further
details, see page 9.4.
6
Press OK to save your selection.
9.3
<Faxing>
7
Press Stop/Clear to return to Standby mode.
Receiving automatically in Ans/Fax mode
Notes
To use this mode, you must attach an answering machine to the EXT
socket on the back of your machine.
• When the memory is full, the printer can no longer receive any
incoming fax. Secure free memory to resume by removing data
stored in the memory.
• To use the Ans/Fax mode, attach an answering machine to the
EXT socket on the back of your machine.
• If you do not want other people to view your received
documents, you can use secure receiving mode. In this mode,
all of the received faxes are stored in memory. For further
details, see page 9.5.
If the caller leaves a message, the answering machine stores the
message as it would normally. If your machine detects a fax tone on the
line, it automatically starts to receive the fax.
Notes
• If you have set your machine to Ans/Fax mode and your
answering machine is switched off, or no answering machine is
connected to EXT socket, your machine automatically goes
into Fax mode after a predefined number of rings.
• If your answering machine has a user-selectable ring counter,
set the machine to answer incoming calls within 1 ring.
Receiving automatically in Fax mode
Your machine is preset to Fax mode at the factory. When you receive a
fax, the machine answers the call on a specified number of rings and
automatically receives the fax.
• If you are in Tel mode (manual reception) when the answering
machine is connected to your machine, you must switch off the
answering machine, or the outgoing message from the
answering machine will interrupt your phone conversation.
To change the number of rings, see page 10.1.
Receiving faxes using DRPD mode
Receiving manually in Tel mode
Distinctive Ring is a telephone company service which enables an user
to use a single telephone line to answer several different telephone
numbers. The particular number someone uses to call you is identified by
different ringing patterns, which consist of various combinations of long
and short ringing sounds. This feature is often used by answering
services who answer telephones for many different clients and need to
know which number someone is calling in on to properly answer the
phone.
You can receive a fax call by pressing On Hook Dial and then pressing
Start when you hear a fax tone from the remote machine.
The machine begins receiving a fax and returns to Standby mode when
the reception is completed.
Receiving manually using an extension
telephone
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the
fax machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will
be forwarded to the extension telephone or answering machine plugged
into the EXT socket. You can easily suspend or change DRPD at any
time.
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your machine. You can
receive a fax from someone you are talking to on the extension telephone
without going to the fax machine.
When you receive a call on the extension phone and hear fax tones,
Before using the DRPD option, Distinctive Ring service must be installed
on your telephone line by the telephone company. To set up DRPD, you
will need another telephone line at your location, or someone available to
dial your fax number from outside.
press the keys
fax.
9
on the extension phone. The machine receives the
Press the buttons slowly in sequence. If you still hear the fax tone from
the remote machine, try pressing once again.
9
To set up the DRPD mode:
9
is the remote receive code preset at the factory. The first and the
1
2
Press Fax.
last asterisks are fixed, but you can change the middle number to
whatever you wish. For details about changing the code, see page 10.1.
Press Menu until Fax Setup appears on the bottom line of the
display and press OK
.
3
4
Press the Scroll buttons until Receiving appears and press OK
.
Press the Scroll buttons until DRPD Mode appears and press OK
.
Waiting Ring appears on the display.
9.4
<Faxing>
5
6
Call your fax number from another telephone. It is not necessary to
place the call from a fax machine.
Printing received faxes
1
Access the Secure Receive menu by following steps 1 through 3 in
When your machine begins to ring, do not answer the call. The
machine requires several rings to learn the pattern.
“Activating secure receiving mode”.
2
3
Press the Scroll buttons until Print appears and press OK.
When the machine completes learning, the display shows
Completed DRPD Setup.
Enter the four-digit password and press OK.
If the DRPD setup fails, Error DRPD Ring appears. Press OK when
DRPD Mode appears and start over from step 4.
The machine prints all of the faxes stored in memory.
7
Press Stop/Clear to return to Standby mode.
Deactivating secure receiving mode
When the DRPD feature is set up, the DRPD option is available for the
receiving mode setting. To receive faxes in DRPD mode, you need to set
the menu to DRPD.
1
Access the Secure Receive menu by following steps 1 through 3 in
“Activating secure receiving mode”.
2
3
Press the Scroll buttons until Off appears and press OK.
Notes
• DRPD must be set up again if you re-assign your fax number,
or connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to
verify that the machine answers with a fax tone. Then have a
call placed to a different number assigned to that same line to
be sure the call is forwarded to the extension telephone or
answering machine plugged into the EXT socket.
Enter the four-digit password and press OK.
The mode is deactivated and the machine prints all faxes stored in
memory.
4
Press Stop/Clear to return to Standby mode.
Receiving faxes in memory
Receiving in secure receiving mode
Since your machine is a multi-tasking device, it can receive faxes while
you are making copies or printing. If you receive a fax while you are
copying or printing, your machine stores incoming faxes in its memory.
Then, as soon as you finish copying or printing, the machine
automatically prints the fax.
You may need to prevent your received faxes from being accessed by
unauthorized people. You can turn on secure receiving mode to restrict
printing of received faxes when the machine is unattended. In secure
receiving mode, all incoming faxes go into memory. When the mode is
deactivated, any stored faxes are printed.
Activating secure receiving mode
1
2
Press Fax.
Press Menu and then press OK when Fax Feature appears on the
bottom line of the display.
3
Press the Scroll buttons until Secure Receive appears and press
OK.
4
5
Press the Scroll buttons until On appears and press OK.
Enter a four-digit password you want to use and press OK.
Note
You can activate secure receiving mode without setting a
password, but cannot protect your faxes.
6
7
Re-enter the password to confirm it and press OK.
Press Stop/Clear to return to Standby mode.
When a fax is received in secure receiving mode, your machine stores it
in memory and shows Secure Receive to let you know that there is a fax
received.
9.5
<Faxing>
Other ways to fax
Printing received faxes on both sides of paper
By using the Duplex button on your machine, you can set the machine to
print received faxes on both sides of paper.
Sending a fax to multiple destinations
1
2
Press Duplex.
You can use the Multiple Send feature, which allows you to send a fax to
multiple locations. Originals are automatically stored in memory and sent
to a remote station. After transmission, the originals are automatically
erased from memory.
Press the Scroll buttons until the binding option you want appears.
• Off: Prints in Normal mode.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
1
2
Press Fax.
• 1->2Side Long: Prints pages to be read like a book.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
For details about loading an original, see page 5.1.
3
4
Adjust the document resolution and darkness to suit your fax needs.
See page 9.1.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
1->2Side Long
1->2Side Short
5
6
Press the Scroll buttons until Multi Send appears and press OK.
Enter the number of the first receiving fax machine and press OK.
3
Press OK to save your selection.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details, see page 10.3.
If the mode is enabled, the Duplex button is backlit.
7
8
Enter the second fax number and press OK.
The display asks you to enter another fax number to send the
document.
To enter more fax numbers, press OK when Yes appears and
repeat steps 6 and 7. You can add up to 209 destinations.
Note
You cannot use group dial numbers for another fax number.
9
When you have finished entering fax numbers, select No at the
Another No.? prompt and press OK or Start.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
10 If an original is placed on the scanner glass, select Yes to add
another pages. Load another original and press OK.
When you have finished, select No at the Another Page? prompt.
The machine begins sending the fax to the numbers you entered in
the order in which you entered them.
9.6
<Faxing>
Adding pages to a delayed fax
Sending a delayed fax
You can add pages to the delayed transmissions previously reserved in
your machine’s memory.
You can set your machine to send a fax at a later time when you will not
be present.
1
2
Load the originals to be added and adjust document settings.
1
2
Press Fax.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
3
4
Press OK when Add Page appears.
For details about loading an original, see page 5.1.
Press the Scroll buttons until the fax job you want appears and
press OK.
3
4
Adjust the document resolution and darkness to suit your fax needs.
See page 9.1.
The machine scans the original into memory and shows the total
number of pages and the number of the added pages.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
Canceling a delayed fax
5
6
Press the Scroll buttons until Delay Send appears and press OK.
Enter the number of the receiving machine using the number
keypad.
1
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
You can use speed buttons, speed dial numbers, or group dial
numbers. For details, see page 10.3.
2
3
Press the Scroll buttons until Cancel Job appears and press OK.
Press the Scroll buttons until the fax job you want appears and
press OK.
7
8
Press OK to confirm the number. The display asks you to enter
another fax number to which to send the document.
4
Press OK when Yes appears.
To enter more fax numbers, press OK when Yes appears and
repeat steps 6 and 7. You can add up to 10 destinations.
The selected fax is deleted from memory.
Note
You cannot use group dial numbers for another fax number.
Sending a priority fax
Using the Priority Fax feature, a high priority fax can be sent ahead of
immediately transmitted when the current operation is finished. In
addition, priority transmission will interrupt a Multiple Send operation
between stations (i.e., when the transmission to station A ends, before
transmission to station B begins) or between redial attempts.
9
When you have finished entering fax numbers, press the Scroll
buttons to select No at the Another No.? prompt and press OK.
10 Enter the job name you want and press OK.
For details on how to enter alphanumeric characters, see page 2.3.
If you do not want to assign a name, skip this step.
1
2
Press Fax.
11 Enter the time using the number keypad and press OK or Start.
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
Note
If you set a time earlier than the current time, the fax will be
sent at that time on the following day.
For details about loading an original, see page 5.1.
3
4
Adjust the document resolution and darkness to suit your fax needs.
See page 9.1.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
12 If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press OK.
5
6
Press the Scroll buttons until Priority Send appears and press OK.
When you have finished, select No at the Another Page? prompt.
Enter the number of the receiving machine.
The machine returns to Standby mode. The display reminds you
that you are in Standby mode and that a delayed fax is set.
You can use speed buttons or speed dial numbers. For details, see
page 10.3.
7
Press OK to confirm the number.
9.7
<Faxing>
8
9
Enter the job name you want and press OK.
9
Press Stop/Clear to return to Standby mode.
Subsequent sent faxes will be forwarded to the specified email
address.
The original is scanned into memory before transmission. The
display shows memory capacity and the number of pages being
stored in memory.
Forwarding received faxes to another fax machine
If an original is placed on the scanner glass, select Yes to add
another page. Load another original and press OK.
You can set your machine to forward incoming faxes to another fax
number during a specified time period. When a fax arrives at your
machine, it is stored in memory. Then, the machine dials the fax number
that you have specified and sends the fax.
When you have finished, select No at the Another Page? prompt.
The machine shows the number being dialed and begins sending
the fax.
1
2
Press Fax.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
Forwarding faxes
3
4
5
6
Press the Scroll buttons until Forward appears and press OK.
Press OK when Fax appears.
You can forward your incoming and outgoing faxes to another fax
machine or email address.
Press the Scroll buttons until Rcv. Forward appears and press OK.
Press the Scroll buttons until Forward appears and press OK.
Forwarding sent faxes to another fax machine
To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
You can set the machine to send copies of all outgoing faxes to a
specified destination, in addition to the fax numbers you entered.
7
Enter the number of the fax machine to which faxes are to be sent
and press OK.
1
2
Press Fax.
Press Menu until Fax Feature appears on the bottom line of the
8
9
Enter the starting time and press OK.
display and press OK.
3
4
5
Press the Scroll buttons until Forward appears and press OK.
Enter the ending time and press OK.
10 Press Stop/Clear to return to Standby mode.
Press OK when Fax appears.
Press the Scroll buttons until Send Forward appears and press
OK.
Subsequent received faxes will be forwarded to the specified fax
machine.
6
7
Press the Scroll buttons to select On and press OK.
Forwarding received faxes to email address
Enter the number of the fax machine to which faxes are to be sent
and press OK.
You can set your machine to forward incoming faxes to the email address
you entered.
8
Press Stop/Clear to return to Standby mode.
1
2
Press Fax.
Subsequent sent faxes will be forwarded to the specified fax
machine.
Press Menu until Fax Feature appears on the bottom line of the
display and press OK.
Forwarding sent faxes to email address
3
4
5
6
Press the Scroll buttons until Forward appears and press OK.
Press the Scroll buttons until E-mail appears and press OK.
Press the Scroll buttons until Rcv. Forward appears and press OK.
Press the Scroll buttons until Forward appears and press OK.
You can set the machine to send copies of all outgoing faxes to a
specified destination, in addition to the email address you entered.
1
2
Press Fax.
Press Menu until Fax Feature appears on the bottom line of the
To set the machine to print out a fax when fax forwarding has been
completed, select Forward&Print.
display and press OK.
3
4
5
Press the Scroll buttons until Forward appears and press OK.
7
8
9
Enter your email address and press OK.
Press the Scroll buttons until E-mail appears and press OK.
Enter the email address to which faxes are to be sent and press OK.
Press Stop/Clear to return to Standby mode.
Press the Scroll buttons until Send Forward appears and press
OK.
Subsequent received faxes will be forwarded to the specified email
address.
6
7
8
Press the Scroll buttons to select On and press OK.
Enter your email address and press OK.
Enter the email address to which faxes are to be sent and press OK.
9.8
<Faxing>
Option
Description
10 Fax setup
Sent Report You can set your machine to print a confirmation
report showing whether a transmission was
successful, how many pages were sent, and more.
The available options are On, Off, and On-Error,
which prints only when a transmission is not
successful.
This chapter gives you information on setting up your machine for
receiving and sending faxes.
This chapter includes:
•
•
•
•
•
Changing the fax setup options
Changing the default document settings
Printing sent fax report automatically
Change the dial tone detection settings
Setting up Phone Book
b
Image TCR
You can prevent the actual faxed material from being
included in the confirmation report for privacy or
security protection.
Dial Mode
This setting may not be available depending on your
country. If you cannot reach this option, your machine
Changing the fax setup options
You can set the dial mode for your machine to either
tone dialing or pulse dialing. If you have a public
telephone system or a private branch exchange
(PBX) system, you may need to select Pulse.
Contact your local telephone company if you are not
sure which dial mode to use.
Your machine provides you with various user-selectable options for
setting up the fax system. You can change the default settings for your
preferences and needs.
To change the fax setup options:
Note
1
2
Press Fax.
If you select Pulse, some phone system features
might not be available. It can also take longer to dial
a fax or phone number.
Press Menu until Fax Setup appears on the bottom line of the
display and press OK.
a. Error Correction Mode
b. Transmission Confirmation Report
3
4
5
Press the Scroll buttons to select Sending or Receiving and press
OK.
Press the Scroll buttons until the menu item you want appears and
press OK.
Receiving options
Option
Description
Press the Scroll buttons until the desired status appears or enter
the value for the option you have selected, and press OK.
Receive Mode
You can select the default fax receiving mode.
For details on receiving faxes in each mode, see
page 9.3.
6
7
If necessary, repeat steps 4 through 5.
Press Stop/Clear to return to Standby mode.
Ring to Answer You can specify the number of times the machine
rings before answering an incoming call.
Sending options
Stamp Rcv
Name
This option allows the machine to automatically
print the page number, and the date and time of
reception at the bottom of each page of a
received fax.
Option
Description
Redial
Times
You can specify the number of redial attempts. If you
enter 0, the machine will not redial.
Rcv Start Code This code allows you to initiate fax reception from
an extension phone plugged into the EXT socket
on the back of the machine. If you pick up the
extension phone and hear fax tones, enter the
code. It is preset to *9* at the factory.
Redial Term Your machine can automatically redial a remote fax
machine if it was busy. You can set an interval
between attempts.
Prefix Dial
You can set a prefix of up to five digits. This number
dials before any automatic dial number is started. It is
useful for accessing a PABX exchange.
a
ECM Mode
This mode helps with poor line quality and makes
sure any faxes you send are sent smoothly to any
other ECM-equipped fax machine. Sending a fax
using ECM may take more time.
10.1
<
Fax setup>
2
3
Press Menu until Fax Setup appears on the bottom line of the
display and press OK.
Option
Auto
Description
When receiving a fax containing pages as long as
or longer than the paper loaded in the paper tray,
the machine can reduce the size of the original to
fit the size of the paper loaded in the machine.
Turn on this feature if you want to automatically
reduce an incoming page.
Press the Scroll buttons until Change Default appears and press
OK.
Reduction
4
5
Press OK when Resolution appears.
Press the Scroll buttons until the resolution you want appears and
press OK.
With this feature set to Off, the machine cannot
reduce the original to fit onto one page. The
original will be divided and printed in actual size
on two or more pages.
6
7
Press the Scroll buttons until Darkness appears and press OK.
Press the Scroll buttons until the darkness you want appears and
press OK.
Discard Size
When receiving a fax containing pages as long as
or longer than the paper in your machine, you can
set the machine to discard a specific length from
the end of the received fax. The machine will print
the received fax on one or more sheets of paper,
minus the data that would have been on the
specified discard segment.
8
Press Stop/Clear to return to Standby mode.
Printing sent fax report automatically
You can set the machine to print a report with detailed information about
the previous 50 communication operations, including time and dates.
When the received fax contains pages larger than
the paper in your machine, and Auto Reduction
fax to fit on the existing paper, and nothing will be
discarded.
1
2
Press Fax.
Press Menu until Fax Setup appears on the bottom line of the
display and press OK.
Junk Fax Setup Using this feature, the system will not accept
faxes sent from remote stations whose numbers
are stored in the memory as junk fax numbers.
This feature is useful for blocking any unwanted
faxes.
3
4
5
Press the Scroll buttons until Auto Report appears and press OK.
Press the Scroll buttons until On appears and press OK.
Press Stop/Clear to return to Standby mode.
When you turn on this feature, you can access
the following options to set junk fax numbers.
• Add: allows you to set up to 10 fax numbers.
• Delete: allows you to delete the desired junk
fax number.
• Delete All: allows you to delete all junk fax
numbers.
Change the dial tone detection settings
The Dial Tone Detection feature can ensure that your telephone
exchange is ready to receive the dialing.
1
2
Press Fax.
a
DRPD Mode
This mode enables a user to use a single
telephone line to answer several different
telephone numbers. In this menu, you can set the
machine to recognize which ring patterns to
answer. For details about this feature, see
page 9.4.
Press Menu until Fax Setup appears on the bottom line of the
display and press OK.
3
4
Press the Scroll buttons until DT Detection appears and press OK.
Press the Scroll buttons until On appears and press OK.
a. Distinctive Ring Pattern Detection
• On: Your machine detects the dial tone before your machine start
dialing.
• Off: The machine starts dialing without checking the dial tone from
your telephone exchanger.
Changing the default document settings
5
Press Stop/Clear to return to Standby mode.
The fax options, including resolution and darkness, can be set to the most
frequently used modes. When you send a fax, the default settings are
used if they are not changed by using the corresponding button and
menu.
Note
There are regions where the dial tone cannot be detected by
your machine. If the Dial Tone Detection feature is set to On and
dialing does not start automatically, set this feature to Off.
1
Press Fax.
10.2
<Fax setup>
Using speed buttons
Setting up Phone Book
When you are prompted to enter a fax number while sending a fax:
You can set up Phone Book with the fax numbers you use most
frequently. Your machine provides you with the following features for
setting up Phone Book:
• To retrieve a number from speed buttons 1 to 15, press the
corresponding speed button and press OK.
• To retrieve a number from speed buttons 16 to 30, press Shift and
then the corresponding speed button, and press OK.
• Speed buttons
• Speed/Group dial numbers
Speed dial numbers
Note
Before beginning to store fax numbers, make sure that your
machine is in Fax mode.
You can store up to 240 frequently-used fax numbers in speed dial
numbers.
Registering a speed dial number
Speed buttons
The 15 speed buttons on the control panel lets you store frequently-used
fax numbers. You will be able to enter a fax number with the touch of a
button. By utilizing the Shift button, you can store up to 30 numbers on
the speed buttons.
1
2
Press Fax.
Press Address Book until New&Edit appears on the bottom line of
the display and press OK.
3
4
Press OK when Speed Dial appears.
There are two ways to assign numbers to speed buttons. Examine the
procedures below and use the appropriate way which you prefer:
Enter a speed dial number between 0 and 239 and press OK.
Registering after pressing a speed button
If an entry is already stored in the number you choose, the display
shows the name to allow you to change it. To start over with another
speed dial number, press Back.
1
2
3
4
Press Fax.
Press one of the speed buttons.
Press OK when Yes appears.
5
Enter the name you want and press OK.
For details on how to enter alphanumeric characters, see page 2.3.
Enter the name you want and press OK.
7
Enter the fax number you want and press OK.
For details on how to enter alphanumeric characters, see page 2.3.
Press Stop/Clear to return to Standby mode.
5
Enter the fax number you want to store and press OK.
Editing speed dial numbers
Registering after entering a number first
1
Press Address Book until New&Edit appears on the bottom line of
the display and press OK.
1
2
3
4
Press Fax.
2
3
4
5
6
Press OK when Speed Dial appears.
Enter the fax number you want to store.
Press one of the speed buttons.
Press OK when Yes appears.
Enter the speed dial number you want to edit and press OK.
Change the name and press OK.
Change the fax number and press OK.
Note
If you press a speed button already assigned, the display
asks if you want to overwrite. Press OK to confirm Yes and
continue. To start over with another speed button, select
No.
Press Stop/Clear to return to Standby mode.
Using speed dial numbers
When you are prompted to enter a destination number while sending a
fax, enter the speed dial number at which you stored the number you
want.
5
6
Enter the name you want and press OK.
For details on how to enter alphanumeric characters, see page 2.3.
• For a one-digit (0-9) speed dial number, press and hold the
corresponding digit button on the number keypad.
Press OK to confirm the number.
• For a two- or three-digit speed dial number, press the first digit
button(s) and then hold down the last digit button.
10.3
<Fax setup>
You can also search through memory for an entry by pressing Address
Book. See page 10.4.
Using group dial numbers
To use a group dial entry, you need to search for and select it from
memory.
Group dial numbers
When you are prompted to enter a fax number while sending a fax, press
If you frequently send the same document to several destinations, you
can group these destinations and set them under a group dial number.
You can then use a group dial number to send a document to all of the
destinations within the group. You can set up to 200 (0 through 199)
group dial numbers using the destination’s existing speed dial numbers.
Address Book. See below.
Searching Phone Book for an entry
There are two ways to search for a number in memory. You can either
scan from A to Z sequentially, or you can search by entering the first
letters of the name associated with the number.
Registering a group dial number
1
2
Press Fax.
Searching sequentially through the memory
Press Address Book until New&Edit appears on the bottom line of
the display and press OK.
1
2
If necessary, press Fax.
Press Address Book until Search&Dial appears on the bottom line
3
4
5
6
7
Press the Scroll buttons until Group Dial appears and press OK.
Enter a group dial number between 0 and 199 and press OK.
Enter a speed dial number and press OK.
of the display and press OK.
3
Press the Scroll buttons until the number category you want
appears and press OK.
4
5
Press OK when All appears.
Press OK when Yes appears.
Press the Scroll buttons until the name and number you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.
Repeat steps 5 and 6 to include other speed dial numbers into the
group.
8
9
When you have finished, press the Scroll buttons to select No at
the Another No.? prompt and press OK.
Searching with a particular first letter
Press Stop/Clear to return to Standby mode.
1
2
If necessary, press Fax.
Press Address Book until Search&Dial appears on the bottom line
Editing a group dial number
of the display and press OK.
You can delete a specific entry from a group or add a new number to the
selected group.
3
Press the Scroll buttons until the number category you want
appears and press OK.
1
Press Address Book until New&Edit appears on the bottom line of
4
5
6
Press the Scroll buttons until ID appears and press OK.
the display and press OK.
Enter the first few letters of the name you want and press OK.
2
3
4
Press the Scroll buttons until Group Dial appears and press OK.
Press the Scroll buttons until the name you want appears and press
OK.
Enter the group dial number you want to edit and press OK.
Enter the speed dial number you want to add or delete and press
OK.
Deleting a Phone Book entry
If you entered a new speed dial number, Add? appears.
You can delete entries in Phone Book one by one.
If you enter a speed dial number stored in the group, Delete?
appears.
1
2
3
Press Address Book until Delete appears on the bottom line of the
display and press OK.
5
6
Press OK to add or delete the number.
Press the Scroll buttons until the number category you want
appears and press OK.
Press OK when Yes appears to add or delete more numbers and
repeat from step 4.
Press the Scroll buttons until the searching method you want
appears and press OK.
7
8
When you have finished, press the Scroll buttons to select No at
the Another No.? prompt and press OK.
Select Search All to search for an entry by scanning through all
Press Stop/Clear to return to Standby mode.
entries in Phone Book.
10.4
<Fax setup>
Select Search ID to search for an entry by the first few letters of the
name.
4
Press the Scroll buttons until the name you want appears and press
OK.
Or, enter the first letters and press OK. Press the Scroll buttons
until the name you want appears and press OK.
5
6
7
Press OK.
Press OK when Yes appears to confirm the deletion.
Press Stop/Clear to return to Standby mode.
Printing Phone Book
You can check your Phone Book settings by printing a list.
1
Press Address Book until Print appears on the bottom line of the
display.
2
Press OK. A list showing your speed button settings, and speed dial
and group dial entries prints out.
10.5
<Fax setup>
Note
There are two USB plug types.
11 Using USB flash memory
This chapter explains how to use a USB memory device with your
machine.
This chapter includes:
•
•
•
•
•
•
About USB memory
Plugging in a USB memory device
Scanning to a USB memory device
Printing from a USB memory device
Backing up data
Insert a USB memory device into the USB memory port on the front of
your machine.
Managing USB memory
About USB memory
USB memory devices are available with a variety of memory capacities
to give you more room for storing documents, presentations, downloaded
music and videos, high resolution photographs, or whatever other files
you want to store or move.
You can do the following on your machine using a USB memory device:
• Scan documents and save them on a USB memory device.
• Print data stored on a USB memory device.
Notes
• Back up Address Book/Phone Book entries and the system settings
• Do not remove the USB memory device while the machine is in
operation, or writing to or reading from USB memory. This may
damage your machine.
• If your USB memory device has certain features, such as
security settings and password settings, your machine may not
automatically detect it. For details about these features, see
the device’s User’s Guide.
of your machine.
• Restore backup files to the machine’s memory.
• Format the USB memory device.
• Check the available memory space.
Plugging in a USB memory device
Scanning to a USB memory device
The USB memory port on the front of your machine is designed for
USB V1.1 and USB V2.0 memory devices. Your machine supports USB
memory devices with capacity of up to 512 MB.
You can scan a document and save the scanned image onto a USB
memory device. There are two ways of doing this: you can scan to the
device using the default settings, or you can customize your own scan
settings.
You must use only an authorized USB memory device with an A plug type
connector.
Use only a metal/shielded
USB memory device.
Scanning
1
Insert a USB memory device into the USB memory port on your
machine.
2
Load originals face up into the ADF, or place a single original face
down on the scanner glass.
For details about loading an original, see page 5.1.
3
4
Press Scan/Email.
Press OK when Scan to USB appears on the bottom line of the
display.
11.1
<Using USB flash memory>
5
6
Press OK or Start when USB appears.
Printing from a USB memory device
Your machine begins scanning the original, and then asks if you
want to scan another page.
You can directly print files stored on a USB memory device. You can print
TIFF, BMP, JPEG, PDF, and PRN files.
Press OK when Yes appears to scan more pages. Load an original
Direct Print option supported file types:
• PRN: PCL 6 compatible.
and press Start.
Otherwise, press the Scroll buttons to select No and press OK.
• PRN files can be created by selecting the Print to file check box when
you print a document. The document will be saved as a PRN file,
rather than printed on paper. Only PRN files created in this fashion
can be printed directly from USB memory.
After scanning is complete, you can remove the USB memory device
from the machine.
Customizing Scan to USB
See the Software section to learn how to create a PRN file.
• BMP: BMP Uncompressed
• TIFF: TIFF 6.0 Baseline
• JPEG: JPEG Baseline
• PDF: PDF 1.4 and below
You can specify image size, file format, or color mode for each scanning
to USB job.
1
2
Press Scan/Email.
Press Menu until Scan Feature appears on the bottom line of the
To print a document from a USB memory device:
display and press OK.
1
2
3
Insert a USB memory device into the USB memory port on your
machine. If one has already been inserted, press USB Print
3
4
Press OK when USB Memory appears.
.
Press the Scroll buttons until the setting option you want appears
and press OK.
Your machine automatically detects the device and reads data
stored on it.
You can set the following options:
Press the Scroll buttons until the folder or file you want appears and
press OK.
• Scan Size: Sets the image size.
• Original Type: Sets the original document’s type.
• Resolution: Sets the image resolution.
• Scan Color: Sets the color mode.
If you see D in the front of a folder name, there are one or more
folders in the selected folder.
If you selected a file, skip to the next step.
• Scan Format: Sets the file format in which the image is to be
saved. When you select TIFF or PDF, you can select to scan
multiple pages.
If you selected a folder, press the Scroll buttons until the file you
want appears.
4
5
Press OK, Start, or USB Print to start printing the selected file.
5
Press the Scroll buttons until the desired status appears and press
OK.
If you selected a TIFF, BMP, or JPEG file in step 2, press the Scroll
buttons to select the number of copies to be printed or enter the
number and press OK.
6
7
Repeat steps 4 and 5 to set other setting options.
When you have finished, press Stop/Clear to return to Standby
mode.
After printing the file, the display asks if you want to print another
job.
6
7
Press OK when Yes appears to print another job, and repeat from
step 2.
Otherwise, press the Scroll buttons to select No and press OK.
Press Stop/Clear to return to Standby mode.
11.2
<Using USB flash memory>
Printing on both sides of paper
Restoring data
By using the Duplex button on your machine, you can set the machine to
print documents on both sides of paper.
1
Insert the USB memory device on which the backup data is stored in
to the USB memory port.
1
2
Press Duplex.
2
Press Menu until System Setup appears on the bottom line of the
display and press OK.
Press the Scroll buttons until the binding option you want appears.
3
4
Press OK when Machine Setup appears.
• Off: Prints in Normal mode.
• 1->2Side Short: Prints pages to be read by flipping like a note
pad.
Press the Scroll buttons until Import Setting appears and press
OK.
• 1->2Side Long: Prints pages to be read like a book.
5
6
7
8
Press the Scroll buttons until the data type you want appears and
press OK.
Press the Scroll buttons until the file containing the data you want to
restore appears and press OK.
Press OK when Yes appears to restore the backup file to the
machine.
Press Stop/Clear to return to Standby mode.
1->2Side Long
1->2Side Short
3
Press OK to save your selection.
Managing USB memory
If the mode is enabled, the Duplex button is backlit.
You can delete image files stored on a USB memory device one by one
or all at once by reformatting the device.
Backing up data
Note
After deleting files or reformatting a USB memory device, files
cannot be restored. Therefore, confirm that you no longer need
the data before deleting it.
Data in the machine’s memory can be accidentally erased due to power
failure or storage failure. Backup helps you protect your Address Book/
Phone Book entries and the system settings by storing them as backup
files on a USB memory device.
Deleting an image file
Backing up data
1
Insert the USB memory device into the USB memory port on your
machine.
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan/Email.
2
Press Menu until System Setup appears on the bottom line of the
Press OK when Scan to USB appears on the bottom line of the
display and press OK.
display.
3
4
Press OK when Machine Setup appears.
4
5
6
Press the Scroll buttons until File Manage appears and press OK.
Press the Scroll buttons until Export Setting appears and press
OK.
Press OK when Delete appears.
Press the Scroll buttons until the folder or file you want appears and
5
Press the Scroll buttons until the option you want appears.
• Address Book: Backs up all Address Book/Phone Book entries.
• Setup Data: Backs up all system settings.
press OK.
Note
If you see D in the front of a folder name, there are one or
more folders in the selected folder.
6
7
Press OK to begin backing up the data.
If you selected a file, the display shows the size of the file for about
2 seconds. Go to the next step.
The data is backed up to the USB memory.
Press Stop/Clear to return to Standby mode.
If you selected a folder, press the Scroll buttons until the file you
want to delete appears and press OK.
11.3
<Using USB flash memory>
7
8
Press OK when Yes appears to confirm your selection.
Press Stop/Clear to return to Standby mode.
Formatting a USB memory device
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan/Email.
Press OK when Scan to USB appears on the bottom line of the
display.
4
5
6
7
Press the Scroll buttons until File Manage appears and press OK.
Press the Scroll buttons until Format appears and press OK.
Press OK when Yes appears to confirm your selection.
Press Stop/Clear to return to Standby mode.
Viewing the USB memory status
You can check the amount of memory space available for scanning and
saving documents.
1
Insert the USB memory device into the USB memory port on your
machine.
2
3
Press Scan/Email.
Press OK when Scan to USB appears on the bottom line of the
display.
4
5
Press the Scroll buttons until Check Space appears and press OK.
The available memory space appears on the display.
Press Stop/Clear to return to the Standby mode.
11.4
<Using USB flash memory>
Accessories
12 Supplies and accessories
You can purchase and install accessories to enhance your machine’s
performance and capacity.
This chapter provides information on purchasing toner cartridges and
accessories available for your machine.
The following accessories are available for your machine:
Accessory
Description
Toner cartridges
Optional tray
If you are experiencing frequent paper supply
problems, you can attach an additional 250
sheet tray. You can print documents on various
sizes and types of print materials.
When the toner runs out, you can order the following types of toner
cartridges for your machine:
a
Type
Yield
Memory DIMM
Extends your machine’s memory capacity.
Standard yield
Approx. 8,000 pages
Note
a. Declared yield value in accordance with ISO/IEC 19752.
Your machine comes with 64 MB of on-board memory and a
32 MB DIMM. To expand the memory of your machine, you
must remove the existing DIMM and purchase a larger one.
12.1
<Supplies and accessories>
Report/List
Description
13 Maintenance
NetScan Report This report shows information for the Network
Scan records including IP address, time and
date, the number of pages scanned, and results.
This report is automatically printed every
50 network scan jobs.
This chapter provides information for maintaining your machine and the
toner cartridge.
This chapter includes:
•
•
•
•
•
Printing reports
User Auth List
This list shows authorized users who are allowed
to use the email function.
Cleaning your machine
Maintaining the toner cartridge
Managing your machine from the website
Checking the machine’s serial number
Printing a report
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
Printing reports
2
3
Press the Scroll buttons until Report appears and press OK.
Your machine can provide various reports with useful information you will
need. The following reports are available:
Press the Scroll buttons until the report or list you want to print
appears and press OK.
To print all reports and lists, select All Report.
Report/List
Description
4
Press OK when Yes appears to confirm printing.
Configuration
This list shows the status of the user-selectable
options. You may print this list to confirm your
changes after changing settings.
The selected information prints out.
Other available reports
Address Book
Send Report
This list shows all of the fax numbers and email
addresses currently stored in the machine’s
memory.
Your machine prints the following reports automatically or depending on
your setting.
This report shows the fax number, the number of
pages, the elapsed time of the job, the
communication mode, and the communication
results for a particular fax job.
• Multi-communication Report: prints automatically after sending
faxes from more than one location.
• Power Failure Report: prints out automatically when power is
restored after a power failure if any data loss occurs due to the power
failure.
You can set up your machine to automatically
print a transmission confirmation report after
each fax job. See page 10.1.
Sent Report
This report shows information on the faxes and
emails you have recently sent.
You can set the machine to automatically print
this report every 50 communications. See
page 10.2.
Fax Rcv Report This report shows information on the faxes you
have recently received.
Schedule Jobs
This list shows the documents currently stored
for delayed faxes along with the starting time and
type of each operation.
JunkFax Report This list shows the fax numbers specified as junk
fax numbers. To add or delete numbers to or
from this list, access the Junk Fax Setup menu.
Network Info.
This list shows information on your machine’s
network connection and configuration.
13.1
<Maintenance>
Clearing memory
Cleaning your machine
You can selectively clear information stored in your machine’s memory.
To maintain print and scan quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print and scan quality
problems occur.
Note
Before clearing the memory, make sure that all fax jobs have
been completed, or you will lose those jobs.
Note
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
Cleaning the cabinet of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or distort the cabinet.
2
3
Press the Scroll buttons until Clear Setting appears and press OK.
Press the Scroll buttons until the item you want to clear appears.
Cleaning the outside
Clean the cabinet of the machine with a soft lint-free cloth. You can
dampen the cloth slightly with water, but be careful not to let any water
drip onto or into the machine.
Options
Description
All Settings
Clears all of the data stored in memory and
resets all of your settings to the factory default.
Cleaning the inside
Fax Setup
Restores all of the fax options to the factory
default.
During the printing process, paper, toner, and dust particles can
accumulate inside the machine. This buildup can cause print quality
problems, such as toner specks or smearing. Cleaning the inside of the
machine clears or reduces these problems.
Copy Setup
Scan Setup
Restores all of the copy options to the factory
default.
Restores all of the scan options to the factory
default.
1
Turn the machine off and unplug the power cord. Wait for the
machine to cool down.
System Setup Restores all of the system options to the
2
Open the front cover and pull the toner cartridge out. Set it on a
clean flat surface.
factory default.
Network
Restores all of the network options to the
factory default.
Address Book Clears all of the fax number and email address
entries stored in memory.
Sent Report
Clears all records of sent faxes and emails.
Clears all records of received faxes.
Fax Rcv
Report
NetScan
Report
Clears the information on network scan
sessions in memory.
4
5
6
7
Press OK when Yes appears.
Press OK again to confirm clearing.
Notes
Repeat steps 3 through 5 to clear another item.
Press Stop/Clear to return to Standby mode.
• To prevent damage to the toner cartridge, do not expose it to
light for more than a few minutes. Cover it with a piece of
paper, if necessary.
• Do not touch the green surface underside of the toner
cartridge. Use the handle on the cartridge to avoid touching
this area.
13.2
<Maintenance>
3
With a dry lint-free cloth, wipe away any dust and spilled toner from
the toner cartridge area and the toner cartridge cavity.
Cleaning the scan unit
Keeping the scan unit clean helps ensure the best possible copies. We
suggest that you clean the scan unit at the start of each day and during
the day, as needed.
1
2
3
Slightly dampen a soft lint-free cloth or paper towel with water.
Open the scanner lid.
Wipe the surface of the scanner glass and ADF glass until it is clean
and dry.
1
3
2
Note
4
While cleaning the inside of the machine, be careful not to touch
the transfer roller, located underneath the toner cartridge. Oil
from your fingers can cause print scan quality problems.
4
Locate the long strip of glass (LSU) inside the top of the cartridge
compartment, and gently swab the glass to see if dirt turns the white
cotton black.
white sheet
ADF glass
1
2
3
4
scanner lid
scanner glass
4
5
Wipe the underside of the scanner lid and white sheet until it is
clean and dry.
Close the scanner lid.
5
6
Reinsert the toner cartridge and close the front cover.
Plug in the power cord and turn the machine on.
Maintaining the toner cartridge
Toner cartridge storage
To get the most from the toner cartridge, keep the following guidelines in
mind:
• Do not remove the toner cartridge from its package until ready for use.
• Do not refill the toner cartridge. The machine warranty does not
cover damage caused by using a refilled cartridge.
• Store toner cartridges in the same environment as your machine.
• To prevent damage to the toner cartridge, do not expose it to light for
more than a few minutes.
13.3
<Maintenance>
3
Thoroughly roll the cartridge 5 or 6 times to distribute the toner
evenly inside the cartridge.
Expected cartridge life
The toner cartridge yield depends on the amount of toner that print jobs
require. Average yield for a new toner cartridge is 8,000 standard pages
in accordance with the ISO/IEC 19752 standard. (Average yield for the
original toner cartridge supplied with the machine is 4,000 standard
pages.) The actual number may also be different depending on the print
density of the pages you print on, and the number of pages may be
affected by operating environment, printing interval, media type, and
media size. If you print a lot of graphics, you may need to change the
cartridge more often.
Redistributing toner
When the toner cartridge is near the end of its life:
• White streaks or light printing occurs.
• Toner Low appears on the display.
• The Status LED blinks red.
Notes
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
• Do not touch the green underside of the toner cartridge. Use
the handle on the cartridge to avoid touching this area.
If this happens, you can temporarily reestablish print quality by
redistributing the remaining toner in the cartridge. In some cases, white
streaks or light printing will still occur even after you have redistributed the
toner.
4
Hold the toner cartridge by the handle and slowly insert the cartridge
into the opening in the machine.
Tabs on the sides of the cartridge and corresponding grooves within
the machine will guide the cartridge into the correct position until it
locks into place completely.
1
2
Open the front cover.
Pull the toner cartridge out.
13.4
<Maintenance>
5
Close the front cover. Make sure that the cover is securely closed.
4
Remove the packing tape and roll the cartridge 5 or 6 items to
distribute the toner.
Thoroughly roll the cartridge to assure maximum copies per
cartridge. Save the box and the plastic bag for shipping.
Notes
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
Replacing the toner cartridge
When the toner cartridge is completely empty:
• Toner Empty appears on the display.
• Do not touch the green underside of the toner cartridge. Use
the handle on the cartridge to avoid touching this area.
5
6
Hold the toner cartridge by the handle and slowly insert the cartridge
into the opening in the machine.
• The Status LED blinks red.
• The machine stops printing. Incoming faxes are saved in memory.
Tabs on the sides of the cartridge and corresponding grooves within
the machine will guide the cartridge into the correct position until it
locks into place completely.
At this stage, the toner cartridge needs to be replaced. For order
information for toner cartridges, see page 12.1.
Note
Close the front cover. Make sure that the cover is securely closed.
You can set the machine to disregard the Toner Empty
message and to continue printing. See page 13.6.
Cleaning the drum
1
2
Open the front cover.
If there are streaks or spots on your print, the OPC drum of the toner
cartridge may require cleaning.
Pull the toner cartridge out.
1
Before starting the cleaning procedure, make sure that paper is
loaded in the machine.
2
Press Menu until System Setup appears on the bottom line of the
display and press OK.
3
4
Press the Scroll buttons until Maintenance appears and press OK.
Press OK when Clean Drum appears.
The machine prints out a cleaning page. Toner particles on the drum
surface are affixed to the paper.
If the problem remains, repeat steps 1 through 4.
3
Remove the new toner cartridge from its bag.
13.5
<Maintenance>
Printing continuously when the Toner Empty
message appears
Managing your machine from the website
If you have connected your machine to a network and set up TCP/IP
network parameters correctly, you can manage the machine via Web
Image Monitor Type 104, an embedded web server. Use Web Image
Monitor Type 104 to:
When the toner cartridge is nearly empty, the machine shows the Toner
Empty message and stops printing. You can set the machine to disregard
this message when it appears and to continue printing, even though print
quality is not optimal.
• View the machine’s device information and check its current status.
• Change TCP/IP parameters and set up other network parameters.
• Change the printer properties.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
2
3
4
Press the Scroll buttons until Maintenance appears and press OK.
• Set the machine to send email notifications to let you know the
machine’s status.
Press the Scroll buttons until Ignore Toner appears and press OK.
• Get support for using the machine.
Press the Scroll buttons until the desired status appears and press
To access Web Image Monitor Type 104:
OK.
If you select off, the received fax cannot be printed until you install a
new toner cartridge. However, faxes can be received into memory
as long as it allows
1
2
Start a web browser, such as Internet Explorer, from Windows.
Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address
field and press the Enter key or click Go.
5
Press Stop/Clear to return to Standby mode.
Your machine’s embedded website opens.
Clearing the Toner Empty Replace Toner message
Checking the machine’s serial number
When the Toner Empty Replace Toner message appears you can
configure not to see this message again not to disturb you.
When you call for service, the machine’s serial number may be required.
You can check the serial number by taking the following steps:
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
1
Press Menu until System Setup appears on the bottom line of the
display and press OK.
2
3
Press the Scroll buttons until Maintenance appears and press OK.
Press the Scroll buttons until CLR Empty Msg. appears and press
OK.
2
3
Press the Scroll buttons until Maintenance appears and press OK.
Press the Scroll buttons until Serial Number appears and press
OK.
4
5
Select On and press OK.
Now the Toner Empty Replace Toner message does not appear
but the Replace Toner message will remain for reminding you that
the new cartridge needs to be installed for quality.
4
5
Check your machine’s serial number.
Press Stop/Clear to return to Standby mode.
Note
Once you have selected On, this setting will be permanently
written to the memory of the toner cartridge, and this menu will
be disappeared from the Maintenance menu.
13.6
<Maintenance>
3
14 Troubleshooting
This chapter gives helpful information for what to do if you encounter an
error.
This chapter includes:
•
•
•
•
Clearing document jams
Clearing paper jams
Understanding display messages
Solving other problems
Clearing document jams
When an original jams while passing through the ADF, Document Jam
appears on the display.
Note
Caution
If you do not see the paper in this area, refer to Roller misfeed.
See page 14.2.
To avoid tearing the document, pull out the jammed document
gently and slowly.
4
Close the ADF cover. Then load the removed pages, if any, back into
the ADF.
1
2
Remove any remaining pages from the ADF.
Open the ADF cover.
1
ADF cover
1
Note
To prevent document jams, use the scanner glass for thick, thin, or
mixed paper-type originals.
14.1
<
Troubleshooting>
Roller misfeed
In the tray 1
1
2
Open the scanner lid.
1
Open and close the front cover. The jammed paper is automatically
ejected from the machine.
Seize the misfed paper, and remove the paper from the feed area by
carefully pulling it to the right using both hands.
If the paper does not exit, go to the next step.
2
Pull the tray 1 open.
1
scanner lid
1
3
Remove the jammed paper by gently pulling it straight out.
3
Close the scanner lid. Then load the removed pages back into the
ADF.
Clearing paper jams
When a paper jam occurs, Paper Jam appears on the display. Refer to
the table below to locate and clear the paper jam.
Message
Location of jam
Go to
[Paper Jam 0]
Open/Close Door
In the paper feed area (tray 1,
optional tray 2, or multi-
purpose tray)
below and
page 14.3
[Paper Jam 1]
Open/Close Door
In the fuser area or around the page 14.3
toner cartridge
[Paper Jam 2]
Check Inside
In the paper exit area
page 14.4
page 14.5
page 14.6
If the paper does not move when you pull, or if you do not see the
paper in this area, check the fuser area around the toner cartridge.
See page 14.3.
[Duplex Jam 0]
Check Inside
In the duplex unit
4
Insert the tray 1 into the machine until it snaps into place. Printing
automatically resumes.
[Duplex Jam 1]
Check Inside
Between the duplex unit and
fuser area
Note
To avoid tearing the paper, pull out the jammed paper gently
and slowly. Follow the instructions in the following sections to
clear the jam.
14.2
<Troubleshooting>
In the optional tray 2
In the multi-purpose tray
1
2
Pull the optional tray 2 open.
1
If the paper is not feeding properly, pull the paper out of the machine.
Remove the jammed paper from the machine.
2
Open and close the front cover to resume printing.
In the fuser area or around the toner cartridge
If the paper does not move when you pull, or if you do not see the
paper in this area, stop and go to step 3.
Warning
The fuser area is hot. Take care not to burn your fingers when
removing paper from the machine.
3
4
Pull the tray 1 half.
Pull the paper straight up and out.
1
Open the front cover and pull the toner cartridge out, lightly pushing it
down.
5
Insert the trays back into the machine. Printing automatically resumes.
14.3
<
Troubleshooting>
2
Remove the jammed paper by gently pulling it straight out.
4
If you see the jammed paper, push the pressure lever on each side up
and remove the paper. Skip to step 9.
1
3
Replace the toner cartridge and close the front cover. Printing
automatically resumes.
pressure lever
1
If you still do not see the paper, go to the next step.
In the paper exit area
5
Release the white strip, the rear cover stopper, and fully open the rear
cover, as shown.
1
Open and close the front cover. The jammed paper is automatically
ejected from the machine.
2
Gently pull the paper out of the output tray.
1
2
rear cover stopper
rear cover
1
2
If you do not see the jammed paper or if there is any resistance when
you pull, stop and go to the next step.
3
Open the rear cover.
14.4
<Troubleshooting>
6
Unfold the duplex guide fully.
8
Pull the jammed paper out.
If the jammed paper does not move when you pull, push the pressure
lever on each side up to loose the paper, and then remove it.
1
1
duplex guide
1
7
While pushing the fuser lever to the right, open the fuser door.
pressure lever
1
9
Return the lever, door, stopper, and guide to their original position.
10 Close the rear cover. Printing automatically resumes.
In the duplex unit area
If the duplex unit is not inserted correctly, paper jam may occur. Make sure
that the duplex unit is inserted correctly.
Duplex Jam 0
1
Pull the duplex unit out of the machine.
1
2
fuser lever
fuser door
1
2
1
duplex unit
1
14.5
<
Troubleshooting>
2
Remove the jammed paper from the duplex unit.
3
Pull the jammed paper out.
If the paper does not come out with the duplex unit, remove the paper
from the bottom of the machine.
Tips for avoiding paper jams
By selecting the correct media types, most paper jams can be avoided.
When a paper jam occurs, follow the steps outlined on page 14.2.
• Follow the procedures on page 5.5. Ensure that the adjustable guides
are positioned correctly.
• Do not overload the tray. Ensure that the paper level is below the paper
capacity mark on the inside wall of the tray.
• Do not remove paper from the tray while your machine is printing.
• Flex, fan, and straighten paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in a tray.
• Use only recommended print media. See page 5.8
.
Duplex Jam 1
• Ensure that the recommended print side of print media is facing down in
the tray, or facing up in the multi-purpose tray.
1
2
Open the rear cover.
• If paper jams occur frequently when you print on A5-sized paper:
Load the paper into the tray with the long edge facing the front of the tray.
Unfold the duplex guide fully.
1
In the printer properties window, set the page orientation to be rotated 90
degrees. See the Software section.
duplex guide
1
14.6
<Troubleshooting>
Message
Meaning
Suggested solutions
Understanding display messages
Duplex Jam 0
Check Inside
Paper has jammed
during duplex
printing.
Clear the jam. See page
14.5.
Messages appear on the Status Monitor program window or the control
panel display to indicate the machine’s status or errors. Refer to the tables
below to understand the messages’ meaning and correct the problem if
necessary. Messages and their meanings are listed in alphabetical order.
Duplex Jam 1
Open/Close Door
Paper has jammed
during duplex
printing.
Clear the jam. See page
14.6.
Note
When you call for service, it is very convenient to tell the service
representative the display message.
Enter Again
You entered an
unavailable item.
Enter the correct item
again.
File Access
Denied
Login to the network Change the server
Message
Meaning
Suggested solutions
server was
settings.
successful.
Authentication
Failure
The ID or password
you entered is
incorrect.
Enter the correct ID or
password.
However, access to
the file on the
network server was
denied.
Cancel?
Yes
Your machine’s
memory has
become full while
trying to store an
original into memory.
To cancel the fax job,
press the OK button to
accept Yes.
File Name Exist
The file name you
have entered
already exists.
Enter a different file
name.
If you want to send those
pages that have been
successfully stored,
press the OK button to
accept No. You should
send the remaining
pages later, when
File Name Over
Limit
The file names you
can use are from
doc001 to doc999.
However, all file
names are used
already.
Delete unnecessary files.
memory is available.
[COMM. Error]
The machine has a
communication
problem.
Ask the sender to try
again.
File Format
The selected file
format is not
supported.
Use the correct file
format.
Not Supported
Connection Error
Connection with the
SMTP server failed.
Check the server settings
and the network cable.
Fuser Door Open
The fuser door is not Open the rear cover and
securely latched.
close the fuser door until
it locks into place.
Connection Failed The protocol you
have entered is not
Check the protocol or
server port.
For the location of the
fuser door, see
page 14.5.
supported or server
port is wrong.
Group Not
Available
You have tried to
select a group
location number
where only a single
location number can
be used, such as
when adding
locations for a
Multiple Send
operation.
Use a speed dial number
or dial a number
manually using the
number keypad.
Data Read Fail
Time expired while
reading data.
Try again.
Check USB Mem.
Data Write Fail
Storing to the USB
memory failed.
Check the available USB
memory space.
Check USB Mem.
Document Jam
Door Open
The loaded original
has jammed in the
ADF.
Clear the jam. See page
14.1.
The front cover or
rear cover is not
securely latched.
Close the cover until it
locks into place.
[Incompatible]
The machine has
received a fax from
which is registered
as a junk fax..
The received fax data will
be deleted.
Reconfirm junk fax setup,
see page 10.2.
14.7
<Troubleshooting>
Message
Meaning
Suggested solutions
Message
Meaning
Suggested solutions
Invalid Server
Address
The server address
you have entered is
invalid.
Enter the correct server
address.
[No Answer]
The receiving fax
machine has not
answered after
several redial
attempts.
Try again. Make sure that
the receiving machine is
operational.
Line Busy
The receiving fax
machine did not
Try again after a few
minutes.
answer or the line is
already engaged.
Not Assigned
The speed button or Enter the number or
speed dial number
you tried to use has
no number or email
email address manually
using the number keypad
or store the number or
[Line Error]
Your machine
cannot connect with persists, wait an hour or
Try again. If the problem
address assigned to address.
it.
the receiving fax
machine or has lost
contact because of a
problem with the
phone line.
so for the line to clear
and try again.
[No Paper]
Add Paper
Or, turn the ECM mode
on. See page 10.1.
has run out.
See page 5.5.
One Page is
Too Large
Single page data
exceeds the
Reduce the resolution
and try again.
Low Heat Error
Cycle Power
There is a problem
in the fuser unit.
Unplug the power cord
and plug it back in. If the
problem persists, please
call for service.
configured mail size.
Open Heat Error
Cycle Power
There is a problem
in the fuser unit.
and plug it back in. If the
problem persists, please
call for service.
LSU Motor Error
Cycle Power
A problem has
occurred in the LSU and plug it back inches. If
Unplug the power cord
(Laser Scanning
Unit).
the problem persists,
please call for service.
Operation Not
Assigned
You are in the Add
Page/Cancel Job
operation, but there
are no jobs stored.
Check the display to see
if there are any
scheduled jobs.
LSU Hsync Error
Cycle Power
A problem has
occurred in the LSU and plug it back inches. If
Unplug the power cord
(Laser Scanning
Unit).
the problem persists,
please call for service.
Over Heat Error
Cycle Power
There is a problem
in the fuser unit.
Unplug the power cord
and plug it back in. If the
problem persists, please
call for service.
Main Motor
Locked
There is a problem
in the main motor.
Open and then close the
front cover.
Mail Exceeds
The mail size is
larger than the
supported size by
SMTP server.
Divide your mail or
reduce the resolution.
Paper Jam 0
Open/Close Door
Paper has jammed
in the feeding area
of the tray.
Clear the jam. See page
14.2 and page 14.3.
Server Support
Paper Jam 1
Open/Close Door
Paper has jammed
in the fuser area.
Clear the jam. See page
14.3.
Memory Full
The memory is full.
Delete unnecessary fax
jobs and retransmit after
more memory becomes
available. Alternatively,
split the transmission into
more than one operation.
Paper Jam 2
Check Inside
Paper has jammed
in the paper exit
area.
Clear the jam. See page
14.4.
Power Failure
Power has turned off The job which you were
then on and the
machine’s memory
has not been back
up.
trying to do before the
power failure must be
completely re-done.
MP Tray
There is no paper in Load paper in the multi-
the multi-purpose
tray.
purpose tray. See page
5.7.
Paper Empty
Network Error
There is a problem
with the network.
Contact your network
administrator.
14.8
<Troubleshooting>
Message
Meaning
Suggested solutions
Retry Redial?
The machine is
waiting for a
specified time
interval to redial a
previously busy
station.
You can press OK to
immediately redial, or
Stop/Clear to cancel the
redial operation.
Scanner locked
The scanner module Unlock the scanner and
is locked
press Stop/Clear.
Self Diagnostic
LSU
The LSU (Laser
Scanning Unit) in
your printer is
Please wait a few
minutes.
checking some
problems detected.
Self Diagnostic
Temperature
The engine in your
machine is checking minutes.
some problems
Please wait a few
detected.
Send Error
(AUTH)
There is a problem
in SMTP
authentication.
Configure the
authentication setting.
Send Error
(DNS)
There is a problem
in DNS.
setting.
Send Error
(POP3)
There is a problem
in POP3.
Configure the POP3
setting.
Send Error
(SMTP)
There is a problem
in SMTP.
Change to the available
server.
Send Error
There is a problem
on the network
interface card.
Configure your network
interface card correctly.
(Wrong Config)
[Stop Pressed]
Stop/Clear has
Try again.
been pressed during
a fax transmission.
Tray 1
Paper Empty
There is no paper in Load paper in the tray 1.
the tray 1. See page 5.5.
Tray 2
Paper Empty
There is no paper in Load paper in the
the optional tray 2. optional tray 2. See page
5.5.
14.9
<Troubleshooting>
Toner cartridge-related messages
Message
Install Toner
Invalid Toner
Meaning
Suggested solutions
A toner cartridge is not installed.
Install a toner cartridge.
The toner cartridge you have
installed is not for your printer.
Install a genuine toner cartridge, designed for your printer.
Toner Low
The toner cartridge is almost
empty.
Take out the toner cartridge and thoroughly shake it. By doing this, you can temporarily
reestablish printing operations.
NonGenuine Toner The toner cartridge installed is not You can select either Stop or Continue. If you do not select any, the printer will work as
a genuine cartridge.
Stop is selected.
Stop
If you select Stop, you cannot print until the genuine cartridge is installed. However, you
can still print any kind of reports.
If you select Continue, you can keep printing but the quality cannot be guaranteed, and the
product support is no longer provided.
If you want to change the selection, turn the printer off and on to have this message appear
again, and then re-select Stop or Continue.
NonGenuine Toner The toner cartridge installed is not This message appears when you selected Stop at the NonGenuine Toner prompt.
a genuine cartridge.
Replace Toner1
Install the genuine toner cartridge.
NonGenuine Toner The toner cartridge installed is not This message appears when you selected Continue at the NonGenuine Toner prompt.
a genuine cartridge.
Replace Toner
Install the genuine toner cartridge.
Toner Empty
The toner in the cartridge has run Install a new genuine toner cartridge.
out.
Replace Toner
You can keep printing but the quality cannot be guaranteed, and the product support is no
longer provided.
You can configure not to see the Toner Empty Replace Toner message. See page 13.6.
Replace Toner
The toner in the cartridge has run This message appears when you turned off the Toner Empty Replace Toner message.
out.
See page 13.6.
Install a new genuine toner cartridge.
You can keep printing but the quality cannot be guaranteed, and the product support is no
longer provided.
Toner Exhausted
Stop
The lifespan of the toner cartridge You can select either Stop or Continue. If you do not select any, the printer will work as
is reached.
Stop is selected.
If you select Stop, you cannot print until the genuine cartridge is installed.
If you select Continue, you can keep printing but the quality cannot be guaranteed, and the
product support is no longer provided.
If you want to change the selection, turn the printer off and on to have this message appear
again, and then re-select Stop or Continue.
Toner Exhausted
Replace Toner1
The lifespan of the toner cartridge This message appears when you selected Stop at the Toner Exhausted prompt.
is reached.
Install the genuine toner cartridge.
Toner Exhausted
Replace Toner
The lifespan of the toner cartridge This message appears when you selected Continue at the Toner Exhausted prompt.
is reached.
Install the genuine toner cartridge.
14.10
<Troubleshooting>
Printing problems
Solving other problems
Condition
Possible cause
Suggested solutions
The following chart lists some conditions that may occur and the
recommended solutions. Follow the suggested solutions until the problem
is corrected. If the problem persists, please call for service.
The
The machine is not
receiving power.
Check the power cord
connections. Check the power
switch and the power source.
machine
does not
print.
Paper feeding problems
The machine is not
selected as the
default printer.
Select Printer Driver Type 104
PCL 6 as your default printer in
your Windows.
Condition
Suggested solutions
Paper is jammed
during printing.
Clear the paper jam. See page 14.2.
Check the machine for the following:
• The front cover is not closed. Close the cover.
• Paper is jammed. Clear the paper jam. See page 14.2.
• No paper is loaded. Load paper. See page 5.5.
• The toner cartridge is not installed. Install the toner
cartridge.
Paper sticks
together.
• Ensure that there is not too much paper in the tray.
depending on the thickness of your paper.
• Make sure that you are using the correct type of
paper. See page 5.8.
If a system error occurs, contact your service
representative.
• Remove paper from the tray and flex or fan the
paper.
• Humid conditions may cause some paper to stick
together.
The connection
Disconnect the printer cable and
reconnect it.
cable between the
computer and the
machine is not
Multiple sheets of
paper do not
feed.
• Different types of paper may be stacked in the tray.
• If multiple sheets have caused a paper jam, clear
the paper jam. See page 14.2.
connected properly.
The connection
cable between the
computer and the
machine is defective. also try using a different printer
cable.
If possible, attach the cable to
another computer that is working
properly and print a job. You can
Paper does not
feed into the
machine.
• Remove any obstructions from inside the machine.
• Paper has not been loaded correctly. Remove
paper from the tray and reload it correctly.
• There is too much paper in the tray. Remove
excess paper from the tray.
• The paper is too thick. Use only paper that meets
the specifications required by the machine. See
page 5.8.
The port setting is
incorrect.
Check the Windows printer
setting to make sure that the
print job is sent to the correct
port. If the computer has more
than one port, make sure that the
machine is attached to the
correct one.
• If an original does not feed into the machine, the
ADF rubber pad may require to be replaced.
Contact your service representative
.
The machine may be
configured
incorrectly.
Check the printer properties to
ensure that all of the print
settings are correct.
The paper keeps
jamming.
• There is too much paper in the tray. Remove
excess paper from the tray. If you are printing on
special materials, use the multi-purpose tray.
• An incorrect type of paper is being used. Use only
paper that meets the specifications required by the
machine. See page 5.8.
The printer driver
may be incorrectly
installed.
Repair the printer software. See
the Software section.
• There may be debris inside the machine. Open the
front cover and remove the debris.
• If an original does not feed into the machine, the
ADF rubber pad may require to be replaced.
The machine is
malfunctioning.
Check the display message on
the control panel to see if the
machine is indicating a system
error.
Contact your service representative
.
Transparencies
stick together in
the paper exit.
Use only transparencies specifically designed for
laser printers. Remove each transparency as it exits
from the machine.
Envelopes skew
or fail to feed
correctly.
Ensure that the paper guides are against both sides
of the envelopes.
14.11
<Troubleshooting>
Condition
Possible cause
Suggested solutions
Condition
Possible cause
Suggested solutions
The
The paper source
selection in the
printer properties
may be incorrect.
For many software applications,
the paper source selection is
found under the Paper tab within
the printer properties. Select the
correct paper source. See the
printer driver help screen.
Pages
print, but
are blank.
The toner cartridge
is defective or out of necessary. See page 13.4.
toner.
Redistribute the toner, if
machine
selects
print
materials
from the
wrong
paper
If necessary, replace the toner
cartridge.
The file may have
blank pages.
Check the file to ensure that it
does not contain blank pages.
Some parts, such as Contact a service representative.
source.
the controller or the
board, may be
defective.
A print job
is
extremely
slow.
The job may be very Reduce the complexity of the
complex.
page or try adjusting the print
quality settings.
The
The setting in the
illustrations software application
Select Download as Bit Image
in the TrueType Options window
of the graphic properties and
print the document again.
If you are using
From the Start menu, choose
Windows 98/Me, the Settings and then Printers.
print
is wrong.
Spool Setting may
be set incorrectly.
Right-click the Printer Driver
Type 104 PCL 6 machine icon,
choose Properties, click the
Details tab, and then choose the
Spool Settings button. Select
the desired spool setting.
incorrectly
in Adobe
Illustrator.
The printer does not print PDF file
correctly. Some parts of graphics,
text, or illustrations are missing.
Incompatibility between the PDF
file and the Acrobat products:
Printing the PDF file as an image
may solve this problem. Turn on
Print As Image from the Acrobat
printing options.
Half the
page is
blank.
The page orientation Change the page orientation in
setting may be
incorrect.
your application. See the printer
driver help screen.
Note: It will take longer to print
when you print a PDF file as an
image.
The paper size and
the paper size
settings do not
match.
Ensure that the paper size in the
printer driver settings matches
the paper in the tray.
Or, ensure that the paper size in
the printer driver settings
matches the paper selection in
the software application settings
you use.
The
The printer cable is
loose or defective.
Disconnect the printer cable and
reconnect. Try a print job that
you have already printed
successfully. If possible, attach
the cable and the machine to
another computer and try a print
job that you know works. Finally,
try a new printer cable.
machine
prints, but
the text is
wrong,
garbled, or
incomplete.
The wrong printer
driver was selected.
Check the application’s printer
selection menu to ensure that
your machine is selected.
The software
application is
malfunctioning.
Try printing a job from another
application.
The operating
system is
malfunctioning.
Exit Windows and reboot the
computer. Turn the machine off
and then back on again.
14.12
<Troubleshooting>
Printing quality problems
Condition
Suggested solutions
If the inside of the machine is dirty or paper has been loaded improperly, you
problem.
Vertical lines
If black vertical streaks appear on the page:
probably been scratched. Remove the toner
page 13.5.
Condition
Light or faded print If a vertical white streak or faded area appears
on the page:
• The surface of the LSU part inside the
machine may be dirty. Clean the LSU. See
page 13.2.
temporarily extend the toner cartridge life. See
page 13.4. If this does not improve the print
quality, install a new toner cartridge.
for example, the paper is too moist or too
rough. See page 5.8.
Gray background
If the amount of background shading becomes
unacceptable:
• Change to a lighter weight paper. See
page 5.8.
• If the entire page is light, the print resolution
setting is too low or the toner save mode is on.
Adjust the print resolution and turn the toner
save mode off. See the help screen of the
printer driver and page 2.4, respectively.
• A combination of faded or smeared defects
may indicate that the toner cartridge needs
cleaning. See page 13.5.
(low humidity) or high humidity (higher than
80% RH) conditions can increase the amount
of background shading.
• Remove the old toner cartridge and install a
new one. See page 13.5.
Toner smear
• Clean the inside of the machine. See
page 13.2.
• Check the paper type and quality. See
page 5.8.
• The surface of the LSU part inside the
machine may be dirty. Clean the LSU. See
page 13.2.
• Remove the toner cartridge and install a new
one. See page 13.5.
Toner specks
• The paper may not meet specifications; for
example, the paper is too moist or too rough.
See page 5.8.
• The transfer roller may be dirty. Clean the
inside of your machine. See page 13.2.
• The paper path may need cleaning. See page
13.2.
Vertical repetitive
defects
If marks repeatedly appear on the printed side of
the page at even intervals:
• The toner cartridge may be damaged. If a
repetitive mark occurs on the page, print a
cleaning sheet several times to clean the
cartridge; see page 13.5. After the printout, if
you still have the same problems, remove the
toner cartridge and install a new one. See
page 13.5.
• Parts of the machine may have toner on them.
If the defects occur on the back of the page,
the problem will likely correct itself after a few
more pages.
Dropouts
If faded areas, generally rounded, occur
randomly on the page:
• A single sheet of paper may be defective. Try
reprinting the job.
• The moisture content of the paper is uneven
or the paper has moist spots on its surface.
Try a different brand of paper. See page 5.8.
• The paper lot is bad. The manufacturing
processes can cause some areas to reject
toner. Try a different kind or brand of paper.
• If these steps do not correct the problem,
contact a service representative.
• The fusing assembly may be damaged.
Contact a service representative.
14.13
<Troubleshooting>
Condition
Suggested solutions
Condition
Suggested solutions
Background scatter Background scatter results from bits of toner
Wrinkles or creases • Ensure that the paper is loaded properly.
• Check the paper type and quality. See
page 5.8.
randomly distributed on the printed page.
• The paper may be too damp. Try printing with
a different batch of paper. Do not open
packages of paper until necessary so that the
paper does not absorb too much moisture.
• If background scatter occurs on an envelope,
change the printing layout to avoid printing
the reverse side. Printing on seams can cause
problems.
• If background scatter covers the entire surface
area of a printed page, adjust the print
resolution through your software application or
the printer properties.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the
machine. See page 13.2.
Misformed
characters
• If characters are improperly formed and
producing hollow images, the paper stock may
be too slick. Try a different paper. See page
5.8.
• If characters are improperly formed and
producing a wavy effect, the scanner unit may
need service. For service, contact a service
representative.
Black pages
• The toner cartridge may not be installed
properly. Remove the cartridge and reinsert it.
• The toner cartridge may be defective and
need replacing. Remove the toner cartridge
and install a new one. See page 13.5.
• The machine may require repair. Contact a
service representative.
Page skew
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See
page 5.8.
• Ensure that the paper or other material is
loaded correctly and the guides are not too
tight or too loose against the paper stack.
Loose toner
• Clean the inside of the machine. See
page 13.2.
• Check the paper type and quality. See
page 5.8.
• Remove the toner cartridge and install a new
one. See page 13.5.
• If the problem persists, the machine may
require repair. Contact a service
representative.
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high
temperature and humidity can cause paper
curl. See page 5.8.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
Character Voids
Character voids are white areas within parts of
characters that should be solid black:
• If you are using transparencies, try another
type of transparency. Because of the
composition of transparencies, some
character voids are normal.
• You may be printing on the wrong surface of
the paper. Remove the paper and turn it
around.
• The paper may not meet paper specifications.
See page 5.8.
14.14
<Troubleshooting>
Copying problems
Condition
Suggested solutions
Horizontal stripes
If horizontally aligned black streaks or smears
appear:
Condition
Suggested solutions
Copies are too light Use Darkness to darken or lighten the
or too dark.
• The toner cartridge may be installed
improperly. Remove the cartridge and reinsert
it.
• The toner cartridge may be defective. Remove
the toner cartridge and install a new one. See
page 13.5.
• If the problem persists, the machine may
require repair. Contact a service
representative.
background of the copies.
Smears, lines,
marks, or spots
appears on copies.
• If defects are on the original, press Darkness
to lighten the background of your copies.
• If no defects are on the original, clean the scan
unit. See page 13.3.
Copy image is
skewed.
• Ensure that the original is face down on the
scanner glass or face up in the ADF.
• Check that the copy paper is loaded correctly.
Curl
If the printed paper is curled or paper does not
feed into the machine:
Blank copies print
out.
Ensure that the original is face down on the
scanner glass or face up in the ADF.
• Turn over the stack of paper in the tray. Also
try rotating the paper 180° in the tray.
• Try printing to the rear cover.
Image rubs off the
copy easily.
• Replace the paper in the tray with paper from a
new package.
• In high humidity areas, do not leave paper in
the machine for extended periods of time.
Your printer is probably being used at an altitude
of 2,500 m (8,200 ft) or above.
An unknown image
repetitively appears
on a next few
sheets or loose
toner, light print, or
contamination
occurs.
Frequent copy
paper jams occur.
• Fan the stack of paper, then turn it over in the
tray. Replace the paper in the tray with a fresh
supply. Check/adjust the paper guides, if
necessary.
• Ensure that the paper is the proper paper
weight. 75 g/m2 bond paper is recommended.
• Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has
been cleared.
The high altitude may affect the print quality
such as loose toner or light imaging. You can set
this option through Printer Settings Utility or
Printer tab in printer driver's properties. Refer to
the Software section for details.
Toner cartridge
produces fewer
copies than
expected before
running out of
toner.
• Your originals may contain pictures, solids, or
heavy lines. For example, your originals may
be forms, newsletters, books, or other
documents that use more toner.
• The machine may be turned on and off
frequently.
• The scanner lid may be left open while copies
are being made.
14.15
<Troubleshooting>
Scanning problems
Condition
Suggested solutions
Condition
Suggested solutions
Message appears • There may be a copying or printing job in
on your computer
screen:
progress. When that job is complete, try your
job again.
The scanner does • Make sure that you place the original to be
not work.
scanned face down on the scanner glass, or
face up in the ADF.
• The Selected port is currently being used.
Restart your computer and try again.
• The printer cable may be improperly
connected or the power may be off. You must
use a parallel cable that supports IEEE 1284
bi-directional communications.
• The scanner driver is not installed or the
operating environment is not set up properly.
• Ensure that the machine is properly
connected and the power is on, Then restart
your computer.
• “Device can't be
set to the H/W
mode you want.”
• “Port is being
used by another
program.”
• “Port is
Disabled.”
• “Scanner is busy
receiving or
printing data.
When the
current job is
completed, try
again.”
• “Invalid handle.”
• “Scanning has
failed.”
• There may not be enough available memory
to hold the document you want to scan. Try
the Prescan function to see if that works. Try
lowering the scan resolution rate.
• Check that the USB or parallel cable is
connected properly.
• Make sure that the USB or parallel cable is
not defective. Switch the cable with a known
good cable. If necessary, replace the cable.
• If you are using a parallel cable, ensure that it
is compliant with IEEE 1284 standards.
• Check that the scanner is configured
correctly. Check scan setting in the SmarThru
Configuration or the application you want to
use to make certain that the scanner job is
being sent to the correct port.
• The USB cable may be improperly connected
or the power may be off.
• Do not use parallel and USB cables at the
same time.
The unit scans
very slowly.
• Check if the machine is printing received
data. If so, scan the document after the
received data has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the
scanned image. Set your computer to the
ECP printer mode through BIOS setting. It
will help to increase the speed. For details
about how to set BIOS, refer to your
computer user’s guide.
14.16
<Troubleshooting>
ScanClair problems
Condition
Suggested solutions
Condition
Suggested solutions
Faxes are not
received
automatically.
• The receiving mode should be set to Fax.
• Check to see if the display shows any error
message. If it does, clear the problem.
I cannot find a
scanned image
file.
You can check the scanned file’s destination in
the Advanced page in the ScanClair program’s
Properties screen.
The machine does • Make sure that the original is loaded in the
I cannot find the • Check if the scanned file’s application is on your
not send.
ADF or on the scanner glass.
scanned image
file after
scanning.
computer.
• Sending should show up on the display.
• Check the fax machine you are sending to,
to see if it can receive your fax.
• Check Send image immediately to the
specified folder using an associated default
application in the Advanced page in the
ScanClair program’s Properties screen to open
the scanned image immediately after scanning.
The incoming fax
has blank spaces
or is of poor-
quality.
• The fax machine sending you the fax may be
faulty.
• A noisy phone line can cause line errors.
• Check your machine by making a copy.
• The toner cartridge may be empty. Replace
the toner cartridge, referring to page 13.5.
I forgot my ID
and PIN.
Check your ID and PIN in the Server page in the
ScanClair program’s Properties screen.
I cannot view
the Help file.
To view the Help file, you need to have Internet
Explorer 4 service pack 2 or above.
Some of the words The fax machine sending you the fax had a
on an incoming fax temporary document jam.
are stretched.
I cannot use the Check your operating system. Supporting
ScanClair.
operating systems are Windows 98/Me/NT 4.0/
2000/XP/2003/Vista.
There are lines on
the originals you
send.
Check your scan unit for marks and clean it.
See page 13.3.
Fax problems
The machine dials
a number, but a
The other fax machine may be turned off, out
of paper, or cannot answer incoming calls.
connection with the Speak with the other machine operator and ask
Condition
Suggested solutions
other fax machine
fails.
her/him to sort out the problem.
The machine is not • Unplug the power cord and plug it in again.
working, there is no
display and the
buttons are not
working.
• Ensure that there is power to the electrical
outlet.
Faxes do not store There may not be enough memory space to
in memory.
store the fax. If the display shows the Memory
Full message, delete from memory any faxes
you no longer need and then try again to store
the fax.
No dial tone
sounds.
• Check that the phone line is connected
properly.
• Check that the phone socket in the wall is
working by plugging in another phone.
Blank areas
You may have chosen the wrong paper
settings in the user option setting. For details
about paper settings, see page 5.8.
appear at the
bottom of each
page or on other
pages, with a small
strip of text at the
top.
The numbers
stored in memory
do not dial
Make sure that the numbers are stored in
memory correctly. Print a Phone Book list,
referring to page 10.5.
correctly.
Message
Turn off DT Detection (Dial Tone Detection)
The original does
not feed into the
machine.
• Make sure that the paper is not wrinkled and
you are putting it in correctly. Check that the
original is the right size, not too thick or thin
• Make sure that the ADF is firmly closed.
• The ADF rubber pad may need to be
replaced. Contact your service
confirmation report feature of your machine. See page 10.2.
shows: No Dial
Tone and a
transmission is not
successful.
representative.
14.17
<Troubleshooting>
Common Windows problems
Problem
Possible Cause
Solution
Condition
Suggested solutions
“Limit Check
Error”message too complex.
appears.
The print job was
You might need to reduce
the complexity of the page or
install more memory.
“File in Use”
message appears
during installation.
Exit all software applications. Remove all
software from the StartUp Group, then restart
Windows. Reinstall the printer driver.
A PostScript
error page
prints.
The print job may
Make sure that the print job
not be PostScript. is a PostScript job. Check to
see whether the software
“Error Writing to
LPTx” message
appears.
• Ensure that the cables are connected
correctly, the machine is on.
• If bi-directional communication is not turned
on in the driver, it will also cause this
message.
application expected a setup
or PostScript header file to
be sent to the machine.
The optional
tray 2 is not
selected in the
driver.
The printer driver
has not been
configured to
recognize the
optional tray 2.
Open the PostScript driver
properties, select the Device
Settings tab, and set the
Tray2 option of the
Installable Options section
to Installed.
“General
Close all other applications, reboot Windows
and try printing again.
Protection Fault”,
“Exception OE”,
“Spool32”, or
“Illegal Operation”
messages appear.
When print a
document in
The resolution
setting in the
Make sure that the resolution
setting in your printer driver
“Fail To Print”, “A
printer timeout
error occurred.”
messages appear.
These messages may appear during printing.
Just keep waiting until the machine finishes
printing. If the message appears in standby
mode or after printing has been completed,
check the connection and/or whether an error
has occurred.
Macintosh with printer driver may matches that in Acrobat
Acrobat
Reader 6.0 or
higher, colors
print
not be matched
with that in
Acrobat Reader.
Reader.
incorrectly.
Note
Refer to Microsoft Windows 98/Me/NT 4.0/2000/XP/2003/Vista
User’s Guide that came with your PC for further information on
Windows error messages.
Common Macintosh problems
Problem
Suggested solutions
The printer does not print Incompatibility between the PDF file and
Common PostScript problems
PDF file correctly. Some
parts of graphics, text, or
illustrations are missing.
the Acrobat products:
The following situations are PS language specific and may occur when
several printer languages are being used.
Printing the PDF file as an image may
solve this problem. Turn on Print As
Image from the Acrobat printing options.
Note
Note: It will take longer to print when
you print a PDF file as an image.
To receive a printed or screen-displayed message when
PostScript errors occur, open the Print Options window and click
the desired selection next to the PostScript errors section.
The document has
printed, but the print job
has not disappeared from
the spooler in
Update your Mac OS to OS 10.3.3. or
higher.
Problem
Possible Cause
Solution
PostScript file
cannot be
printed.
The PostScript
driver may not be
installed correctly.
• Install the PostScript
driver, referring to the
Software section.
• Print a configuration page
and verify that the PS
version is available for
printing.
Mac OS 10.3.2.
• If the problem persists,
contact a service
representative.
14.18
<Troubleshooting>
2
Grasp the control board cover and slide toward you to open it.
15 Installing accessories
Your machine is a full-featured one that has been optimized to meet most
of your printing needs. Recognizing that each user may have different
requirements, however, we make several accessories available to
enhance your machine’s capabilities.
This chapter includes:
1
•
•
Precautions when installing accessories
Installing a memory DIMM
Precautions when installing accessories
control board cover
1
Disconnect the power cord
Never remove the control board cover while the power is being supplied.
3
Completely open the latch on each side of the DIMM slot and
remove the preinstalled memory DIMM.
To avoid the possibility of an electrical shock, always disconnect the
power cord when installing or removing ANY internal or external
accessories.
Discharge static electricity
The control board and internal accessories (network interface card or
memory DIMM) are sensitive to static electricity. Before installing or
removing an internal accessories, discharge static electricity from your
body by touching something metal, such as the metal back plate on any
device plugged into a grounded power source. If you walk round before
finishing installation, discharge any static electricity once again.
1
2
Installing a memory DIMM
latch
1
memory DIMM
2
Your machine has a dual in-line memory module (DIMM) slot. Use this
DIMM slot to install additional memory.
4
5
Take out a new memory DIMM from the plastic bag.
Your machine has 96 MB of memory. It can be expanded to 320 MB.
However, you must remove the preinstalled memory DIMM before
upgrading the memory.
Holding the memory DIMM by the edges, align the notches on the
memory DIMM with the grooves on the memory DIMM slot.
For order information for optional memory DIMMs, see page 12.1.
1
Turn the machine off and unplug all cables from the machine.
Note
The notches and grooves illustrated above may not match
those on an actual DIMM and the slot.
15.1
<Installing accessories>
6
Push the DIMM straight into the DIMM slot until it snaps into place.
Make sure the latches fit over the notches located on either side of
the DIMM.
Activating the added memory in the PS printer
properties
After installing the memory DIMM, you need to select it in the printer
properties of the PostScript printer driver so that you can use it.
1
Make sure that the PostScript printer driver is installed on your
computer. For details about installing the PS printer driver, see the
Software section.
2
3
Click the Windows Start menu.
For Windows 98/Me/NT 4.0/2000, select Settings and then
Printers.
7
Replace the control board cover.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound
> Printers.
4
5
Select the Printer Driver Type 104 PS printer.
Click the right mouse button on the machine icon and select
Properties.
6
7
For Windows 98/Me, select Device Options.
For Windows NT 4.0/2000/XP/2003/Vista, select Device Settings.
Select the amount of memory you installed from Printer Memory in
the Installable Options section.
For Windows 98, select Installable Options
VMOption
change setting for:VMOption
change memory.
8
Reconnect the power cord and printer cable, and turn the machine
on.
8
Click OK.
15.2
<Installing accessories>
Item
Description
18.9 Kg (41.6 lb)
16 Specifications
Weight (including
consumables)
This chapter includes:
•
•
•
•
General specifications
Package weight
Paper: 2.8 Kg (6.17 lb)
Plastic: 0.7 Kg (1.54 lb)
Scanner and copier specifications
Printer specifications
Duty cycle
Monthly print: Up to 25,000 pages
Facsimile specifications
a. If the printed paper is not stacked properly, turn over the stack of paper in the
tray.
b. Sound Pressure Level, ISO 7779
General specifications
c. Average cartridge yield declared in accordance with ISO/IEC 19752. The
number of pages may be affected by operating environment, printing interval,
media type, and media size.
Item
Description
ADF
ADF document size
Up to 50 sheets (75 g/m2)
Printer specifications
Width: 142 to 216 mm
Length: 148 to 356 mm
Item
Description
Laser Beam Printing
Paper input capacity Tray 1/2: 250 multi-pages for plain paper
(75 g/m2)
Printing method
Multi-purpose tray: 50 pages for plain paper,
5 pages for card stock, labels,
transparencies, and envelopes
(60 to 163 g/m2)
a b
Printing speed
Up to 28 ppm in A4 (30 ppm in Letter)
Up to 19 ipm in A4 (21 ipm in Letter)
Duplex printing
speed
Paper output
capacity
Output tray: 150 sheets (face down)
Rear cover: 1 sheet (face up)
First print out time
Print resolution
8.5 seconds (from ready)
Up to 1,200 x 1,200 dpi effective output
PCL 6, PS 3
a
Consumables
Power rating
1-piece toner cartridge system
Printer language
OS Compatibility
110 - 127 VAC, 50/60 Hz, 6.4 A
220 - 240 VAC, 50/60 Hz, 3.2 A
Windows 98/Me/NT 4.0/2000/XP/2003/Vista
Macintosh 10.3 ~ 10.4
Power consumption
Average: Less than 520 W
Interface
IEEE 1284 Parallel
Power save mode: Less than 20 W
High Speed USB 2.0
b
Noise level
Standby mode: Less than 39 dBA
Printing: Less than 54 dBA
Ethernet 10/100 Base TX (Embedded type)
a. Print speed will be affected by operating system used, computing performance,
application software, connecting method, media type, media size, and job
complexity.
b. Print speed will be affected by the paper size. The print speed for smaller paper
size will become lower than that for A4 or Letter size.
Copying mode: Less than 55 dBA
Warm up: Less than 49 dBA
Warm-up time
Less than 20 seconds (from sleep mode)
Operating
environment
Temperature: 10 °C to 32 °C
Humidity: 20% to 80% RH
Display
16 characters x 2 lines
c
Toner cartridge yield
Memory
8,000 pages (for starter, 4,000 pages)
96 MB (max. 320 MB)
External dimension
(W x D x H)
466 x 435.4 x 458 mm
(18.3 x 17.1 x 18 in)
16.1
<Specifications>
Scanner and copier specifications
Facsimile specifications
Item
Description
Item
Compatibility
Applicable line
Description
Compatibility
TWAIN standard / WIA standard
ITU-T Group 3
Scanning method
ADF and Flat-bed Color CCD (Charge
Coupled Device) module
Public Switched Telephone Network (PSTN)
or behind PABX
Resolution
Optical: 600 x 1,200 dpi (mono and color)
Enhanced: 4,800 x 4,800 dpi
Data coding
MH/MR/MMR/JBIG/JPEG
Color fax transmission: JPEG
Effective scanning
length
Scanner glass: 297 mm
ADF: 356 mm
Modem speed
33.6 Kbps
a
Transmission
speed
Approx. 3 seconds/page
Effective scanning
width
Max 208 mm
Maximum
Scanner glass: 297 mm
document length
Color bit depth
Mono bit depth
24 bit
Automatic document glass: 356 mm
1 bit for Black & White mode
8 bit for Gray mode
Resolution
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super Fine: 300 x 300 dpi
Photo: 203 x 196 dpi
Color: 200 x 200 dpi
a
Copy speed
Up to 28 ppm in A4 (30 ppm in Letter)
Copy resolution
Scan: up to 600 x 300 (text, text/photo)
up to 600 x 600 (photo using platen)
up to 600 x 300 (photo using ADF)
Memory
6 MB
Print: up to 600 x 600 (text, text/photo, photo)
Halftone
Auto dialer
256 levels
Zoom rate
Scanner glass: 25 to 400%
ADF: 25 to 100%
Speed dialing (up to 240 numbers)
a. Transmission time applies to memory transmission of text data with ECM
compression using only ITU-T No.1 Chart.
Multiple copies
Grayscale
1 to 99 pages
256 levels
a. Copy Speed is based on Single Document Multiple Copy.
16.2
<Specifications>
INDEX
Numerics
2/4-up, special copy 6.2
D
I
default mode, change 2.2
installing accessories
memory 15.1
A
accessories
installing
order information 12.1
Address Book, use 8.5
ADF 1.2
ADF, load 5.1
alarm sound 2.3
Ans/Fax mode, receiving mode 9.4
jam, clear
document 14.1
paper 14.2
job timeout, set 2.4
error messages 14.7
K
key sound 2.3
B
background image, erase 6.4
fax header, set 9.1
fax number, set 9.1
faxing
L
loading originals
ADF 5.1
C
scanner glass 5.1
loading paper
default settings, change 10.2
delayed faxes 9.7
fax setup 10.1
forwarding faxes 9.8
Multiple Send faxes 9.6
original settings 9.1
priority faxes 9.7
characters, enter 2.3
cleaning
multi-purpose tray 5.7
tray 1/optional tray2 5.5
drum 13.5
inside 13.2
LSU 13.3
outside 13.2
M
scan unit 13.3
clock mode 2.2
clone, special copy 6.4
collation, special copy 6.2
component location 1.2
control panel 1.3
copying
machine ID, set 9.1
receiving faxes 9.3
sending faxes 9.2
forwarding faxes 9.8
Macintosh problems 14.18
memory DIMM, install 15.1
memory, clear 13.2
Multiple Send faxes 9.6
multi-purpose tray 5.7
G
2/4-up 6.2
Group dial numbers, set 10.4
collation 6.2
N
default setting, change 6.2
erasing background 6.4
ID card copy 6.3
poster 6.3
network scan
scanning 8.3
timeout, set 8.4
network setup
EtherTalk 4.2
H
high altitude 14.15
time out, set 6.4
1
operating systems 4.1
TCP/IP 4.1
PostScript errors 14.18
printing 14.11
specifications
facsimile 16.2
n-up (multiple pages per sheet)
copying 6.2
printing quality 14.13
ScanClair Type 104 14.17
scanning 14.16
general 16.1
paper 5.3
printer 16.1
Windows 14.18
scanner and copier 16.2
speed buttons, set 10.3
speed dial numbers, set 10.3
Status LED 1.4
O
originals
R
jam, clear 14.1
loading 5.1
output location, select 5.8
output tray 5.8
supplies
rear cover, use 5.9
receiving a fax
order information 12.1
system requirements
Macintosh 3.2
in Ans/Fax mode 9.4
in DRPD mode 9.4
in Fax mode 9.4
in Secure Receiving mode 9.5
in Tel mode 9.4
P
paper guidelines 5.4
paper jam, clear
in the memory 9.6
receiving modes 9.3
redialing
toner cartridge
duplex area 14.5
fuser area or around toner cartridge
14.3
multi-purpose tray 14.3
optional tray 2 14.3
paper exit area 14.4
tray 1 14.2
cleaning 13.5
maintaining 13.3
redistributing 13.4
automatically 9.3
manually 9.3
replacing
replacing 13.5, 13.6
toner cartridge 13.5
replacing, toner cartridge 13.6
reports, print 13.1
ringer 2.3
toner save mode, use 2.4
paper level indicator 5.5
paper load
multi-purpose tray 5.7
paper size
setting 5.8
specifications 5.3
paper tray, set
USB flash memory
data backup 11.3
managing 11.3
printing 11.2
ScanClair Type 104 program
adding scanners 8.2
problems 14.17
scanning 11.1
copy 6.1
fax 9.3
paper type
scanner glass
V
cleaning 13.3
volume, adjust
ringer 2.3
setting 5.8
specifications 5.3
Phone Book
loading documents 5.1
scanning
speaker 2.3
default setting, change 8.5
scan settings 8.5
to application 8.1
to email 8.4
to FTP server 8.4
group dial numbers 10.4
speed buttons 10.3
speed dial numbers 10.3
poster, special copy 6.3
PostScript problems 14.18
power save mode 2.4
print quality problems, solve 14.13
printing
W
Windows problems 14.18
to network computer 8.3
to SMB server 8.5
USB flash memory 11.1
secure receiving mode 9.5
sending a fax
reports 13.1
USB memory 11.2
priority fax 9.7
automatically 9.2
manually 9.2
problem, solve
sounds, set 2.3
copying 14.15
error messages 14.7
faxing 14.17
Macintosh 14.18
paper feeding 14.11
speaker sound 2.3
speaker volume 2.3
special copy features 6.2
special print media, guidelines 5.4
2
Software section
Chapter 1: Installing Printer Software in Windows
Installing Printer Software ........................................................................................................ 4
Installing Software for Local Printing ................................................................................. 4
Installing Software for Network Printing ............................................................................. 7
Reinstalling Printer Software ................................................................................................... 10
Removing Printer Software ..................................................................................................... 11
Chapter 2: Basic Printing
Printing a Document .............................................................................................................. 12
Printing to a file (PRN) .......................................................................................................... 13
Printer Settings ..................................................................................................................... 13
Layout Tab .................................................................................................................. 14
Paper Tab .................................................................................................................... 14
Graphics Tab ............................................................................................................... 15
Extras Tab ................................................................................................................... 16
About Tab ................................................................................................................... 17
Using a Favorite Setting ................................................................................................ 17
Using Help ................................................................................................................... 17
Chapter 3: Advanced Printing
Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 18
Printing Posters ..................................................................................................................... 19
Printing Booklets .................................................................................................................. 19
Printing on Both Sides of Paper ............................................................................................... 20
Printing a Reduced or Enlarged Document ................................................................................ 20
Fitting Your Document to a Selected Paper Size ......................................................................... 20
Using Watermarks ................................................................................................................. 21
Using an Existing Watermark ......................................................................................... 21
Creating a Watermark ................................................................................................... 21
1
Editing a Watermark ..................................................................................................... 21
Deleting a Watermark ................................................................................................... 21
Using Overlays ...................................................................................................................... 22
What is an Overlay? ...................................................................................................... 22
Creating a New Page Overlay ......................................................................................... 22
Using a Page Overlay .................................................................................................... 22
Deleting a Page Overlay ................................................................................................ 22
Printer Settings ..................................................................................................................... 23
Advanced .................................................................................................................... 23
Using Help ................................................................................................................... 23
Setting Up a Host Computer ................................................................................................... 24
Setting Up a Client Computer .................................................................................................. 24
Chapter 6: Using Utility Applications
Using Printer Settings Utility ................................................................................................... 25
Using Onscreen Help File ............................................................................................... 25
Opening the Troubleshooting Guide ......................................................................................... 25
Changing the Status Monitor Program Settings .......................................................................... 25
Chapter 7: Scanning
Scanning Using SmarThru ...................................................................................................... 26
Uninstalling SmarThru ................................................................................................... 26
Using SmarThru ........................................................................................................... 27
Using Onscreen Help File ............................................................................................... 28
Scanning Process with TWAIN-enabled Software ........................................................................ 28
Scanning Using the WIA Driver ................................................................................................ 28
Windows XP ................................................................................................................. 28
Windows Vista ............................................................................................................. 28
2
Chapter 8: Using Your Printer with a Macintosh
Installing Software for Macintosh ............................................................................................. 30
Printer driver ............................................................................................................... 30
Scan driver .................................................................................................................. 31
Setting Up the Printer ............................................................................................................ 31
For a Network-connected ............................................................................................... 31
For a USB-connected .................................................................................................... 31
Printing ................................................................................................................................ 32
Printing a Document ..................................................................................................... 32
Changing Printer Settings .............................................................................................. 32
Printing Multiple Pages on One Sheet of Paper .................................................................. 33
Duplex Printing ............................................................................................................ 34
Scanning .............................................................................................................................. 34
3
Typical Installation
1
Installing Printer
Software in Windows
This is recommended for most users. All components necessary
for printer operations will be installed.
1
2
Make sure that the printer is connected to your computer
and powered on.
This chapter includes:
Insert the supplied CD-ROM into your CD-ROM drive.
• Installing Printer Software
• Reinstalling Printer Software
• Removing Printer Software
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
NOTE: The following procedure is based on Windows XP, for
other operating systems, refer to the corresponding Windows
user's guide or online help.
.
→
→
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
Installing Printer Software
You can install the printer software for local printing or network
printing. To install the printer software on the computer,
perform the appropriate installation procedure depending on
the printer in use.
A printer driver is software that lets your computer
communicate with your printer. The procedure to install drivers
may differ depending on the operating system you are using.
All applications should be closed on your PC before beginning
installation.
Installing Software for Local Printing
3
Click Next
.
• If necessary, select a language from the drop-down list.
A local printer is a printer directly attached to your computer
using the printer cable supplied with your printer, such as a USB
or parallel cable. If your printer is attached to a network, skip
this step and go to “Installing Software for Network Printing” on
page 7.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
You can install the printer software using the typical or custom
method.
NOTE: If the “New Hardware Wizard” window appears during
the installation procedure, click
in the upper right corner of
the box to close the window, or click Cancel
.
4
Installing Printer Software in Windows
4
Select Typical installation for a local printer. Click
Next
7
Click Finish.
.
NOTE: After setup is complete, if your printer driver doesn’t
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 10.
NOTE: If your printer is not already connected to the
computer, the following window will appear.
Custom Installation
You can choose individual components to install.
1
2
Make sure that the printer is connected to your computer
and powered on.
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
.
• After connecting the printer, click Next
.
→
→
• If you don’t want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
5
6
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 7.
If the test page prints out correctly, click Yes
.
If not, click No to reprint it.
5
Installing Printer Software in Windows
3
4
Click Next
.
NOTE: If your printer is not already connected to the
computer, the following window will appear.
• If necessary, select a language from the drop-down list.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
Select Custom installation. Click Next
.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The installation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
Select your printer and click Next.
6
Select the components to be installed and click Next.
NOTE: You can change the desired installation folder by
clicking [Browse].
7
8
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 9.
If the test page prints out correctly, click Yes
.
If not, click No to reprint it.
6
Installing Printer Software in Windows
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
9
Click Finish.
Installing Software for Network
Printing
3
4
Click Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
When you connect your printer to a network, you must first
configure the TCP/IP settings for the printer. After you have
assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
You can install the printer software using the typical or custom
method.
Select Typical installation for a network printer. Click
Next
.
Typical Installation
This is recommended for most users. All components necessary
for printer operations will be installed.
1
Make sure that the printer is connected to your network
and powered on. For details about connecting to the
network, see the supplied printer’s User’s Guide.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
.
→
→
→
.
7
Installing Printer Software in Windows
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
Custom Installation
You can choose individual components to install and set a
specific IP address.
click Next
.
1
Make sure that the printer is connected to your network
and powered on. For details about connecting to the
network, see the supplied printer’s User’s Guide.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\Setup.exe, replacing “
letter which represents your drive and click OK
If you use Windows Vista, click Start All programs
Accessories Run, and type X:\Setup.exe
X” with the
.
→
→
→
.
If the AutoPlay window appears in Windows Vista, click
Run Setup.exe in Install or run program field, and
click Continue in the User Account Control window.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
6
After the installation is finished, a window appears asking
you to print a test page. If you so desire, select the
checkbox and click Finish
.
Otherwise, just click Finish
.
3
Click Next
.
• If necessary, select a language from the drop-down list.
•
View User’s Guide: Allows you to view the User’s
Guide. If your computer doesn’t have Adobe Acrobat,
click on this option and it will automatically install Adobe
Acrobat Reader for you.
NOTE: After setup is complete, if your printer driver doesn’t
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 10.
8
Installing Printer Software in Windows
4
Select Custom installation. Click Next.
NOTE: If you want to set a specific IP address on a specific
network printer, click the Set IP Address button. The Set IP
Address window appears. Do as follows:
5
The list of printers available on the network appears.
Select the printer you want to install from the list and then
click Next
.
a. Select a printer to be set with a specific IP address from the
list.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click Configure to set the specific IP
address for the network printer.
c. Click Next
.
6
Select the components to be installed. After selecting the
components, the following window appears. You can also
change the printer name, set the printer to be shared on
the network, set the printer as the default printer, and
change the port name of each printer. Click Next
.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
To install this software on a server, select the Setting up
this printer on a server checkbox.
9
Installing Printer Software in Windows
7
After the installation is finished, a window appears asking
you to print a test page. If you so desire, select the
Reinstalling Printer Software
checkbox and click Finish
.
Otherwise, just click Finish
.
You can reinstall the software if installation fails.
1
2
Start Windows.
From the Start menu select Programs or All Programs
→
Type 104
→
Maintenance.
3
4
Select Repair and click Next
.
The list of printers available on the network appears.
Select the printer you want to install from the list and then
click Next
.
NOTE: After setup is complete, if your printer driver doesn’t
work properly, reinstall the printer driver. See “Reinstalling
Printer Software” on page 10.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the
network, enter the port name and the IP address for the
printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
You will see a component list so that you can reinstall any
item individually.
10
Installing Printer Software in Windows
NOTE: If your printer is not already connected to the
computer, the following window will appear.
Removing Printer Software
1
2
Start Windows.
From the Start menu select Programs or All Programs
→
Type 104
→
Maintenance.
3
Select Remove and click Next
.
You will see a component list so that you can remove any
item individually.
4
5
Select the components you want to remove and then click
Next
When your computer asks you to confirm your selection,
click Yes
.
.
The selected driver and all of its components are removed
from your computer.
6
After the software is removed, click Finish.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click
Next, and No on the following screen. Then the installation
will start and a test page will not be printed at the end of the
installation.
• The reinstallation window that appears in this User’s
Guide may differ depending on the printer and
interface in use.
5
Select the components you want to reinstall and click
Next
.
If you installed the printer software for local printing
and you select your printer driver name, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click
Next
.
b. If the test page prints out correctly, click Yes
.
If it doesn’t, click No to reprint it.
6
When the reinstallation is done, click Finish
.
11
Installing Printer Software in Windows
1
2
Open the document you want to print.
Select Print from the File menu. The Print window is
displayed. It may look slightly different depending on your
application.
2
This chapter explains the printing options and common printing
tasks in Windows.
The basic print settings are selected within the Print
window. These settings include the number of copies and
print range.
This chapter includes:
• Printing a Document
• Printing to a file (PRN)
• Printer Settings
- Layout Tab
- Paper Tab
- Graphics Tab
Make sure that your
printer is selected.
- Extras Tab
- About Tab
- Printer Tab
- Using a Favorite Setting
- Using Help
3
4
Select your printer driver from the Name drop-down
list.
To take advantage of the printer features provided by your
printer driver, click Properties or Preferences in the
application’s Print window. For details, see “Printer
Settings” on page 13.
Printing a Document
If you see Setup Printer, or Options in your Print
,
NOTES
:
window, click it instead. Then click Properties on the next
screen.
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User’s
Guide.
Click OK to close the printer properties window.
To start the print job, click OK or Print in the Print
window.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
The following procedure describes the general steps required
for printing from various Windows applications. The exact steps
for printing a document may vary depending on the application
program you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.
12
Basic Printing
Printing to a file (PRN)
Printer Settings
You will sometimes need to save the print data as a file for your
purpose.
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
To create a file:
1
Check the Print to file box at the Print window.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
If you access printer properties through the Printers folder, you
can view additional Windows-based tabs (refer to your
Windows User’s Guide) and the Printer tab (see “Printer Tab” on
page 17).
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
2
Select the folder and assign a name of the file and then
click OK.
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User's
Guide or online help.
1. Click the Windows Start button.
2. Select Printers and Faxes
.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences
.
5. Change the settings on each tab, click OK.
13
Basic Printing
Layout Tab
Paper Tab
The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
Multiple Pages per Side and Poster Printing. See “Printing
a Document” on page 12 for more information on accessing
printer properties.
Use the following options to set the basic paper handling
specifications when you access the printer properties. See
“Printing a Document” on page 12 for more information on
accessing printer properties.
Click the Paper tab to access various paper properties.
Paper Orientation
information is printed on a page.
Copies
Copies allows you to choose the number of copies to be printed.
You can select 1 to 999 copies.
•
•
Portrait prints across the width of the page, letter style.
Landscape prints across the length of the page, spreadsheet
style.
Paper Options
•
Size
Size allows you to set the size of paper you loaded in the tray.
If the required size is not listed in the Size box, click Custom
.
When the Custom Paper Setting window appears, set the paper
size and click OK. The setting appears in the list so that you can
select it.
Landscape
Portrait
Source
Make sure that Source is set to the corresponding paper tray.
Use Manual Feeder when printing on special materials like
envelopes and transparencies. You have to load one sheet at a
time into the Manual Tray or Multi-Purpose Tray.
If the paper source is set to Auto Selection, the printer
automatically picks up print material in the following tray order:
Manual Tray or Multi-Purpose Tray, Tray n.
Layout Options
Layout Options allows you to select advanced printing options.
You can choose Multiple Pages per Side and Poster Printing
.
•
For details, see “Printing Multiple Pages on One Sheet of Paper
(N-Up Printing)” on page 18.
•
•
For details, see “Printing Posters” on page 19.
For details, see “Printing Booklets” on page 19.
Type
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If not, print quality may not be acheived as you want.
Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert
25 % and Gilbert 100 %.
Double-sided Printing
Double-sided Printing allows you to print on both sides of
paper.
•
For details, see “Printing on Both Sides of Paper” on page 20.
Plain Paper: Normal plain paper. Select this type if your printer is
monochrome and printing on the 16 lb (60 g/m2) cotton paper.
Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
14
Basic Printing
Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded
paper.
Graphics Tab
Use the following Graphic options to adjust the print quality for
your specific printing needs. See “Printing a Document” on
page 12 for more information on accessing printer properties.
First Page
This property allows you to print the first page using a different
paper type from the rest of the document. You can select the
paper source for the first page.
Click the Graphic tab to display the properties shown below.
For example, load thick stock for the first page into the Multi-
purpose Tray, and plain paper into Tray n. Then, select Tray n in
the Source option and Multi-Purpose Tray in the First Page
option.
Scaling Printing
Scaling Printing allows you to automatically or manually scale
your print job on a page. You can choose from None
,
Reduce/
Enlarge, and Fit to Page
.
•
•
For details, see “Printing a Reduced or Enlarged Document” on
page 20.
For details, see “Fitting Your Document to a Selected Paper
Size” on page 20.
Resolution
The higher the setting, the sharper the clarity of printed
characters and graphics. The higher setting also may increase the
time it takes to print a document.
Image Mode
The available options are Normal and Text Enhance.
•
Printer Setting: If you select this option, this feature is
determined by the setting you’ve made on the control panel of
the printer.
•
•
Normal: This setting is for normal documents.
Text Enhance: Image Mode allows the user to enhance
printouts.
Toner Save Mode
Selecting this option extends the life of your toner cartridge and
reduces your cost per page without a significant reduction in print
quality.
•
Printer Setting: If you select this option, this feature is
determined by the setting you’ve made on the control panel of
the printer.
•
•
On: Select this option to allow the printer to use less toner on
each page.
Off: If you don’t need to save toner when printing a document,
select this option.
15
Basic Printing
Advanced Options
Extras Tab
You can select output options for your document. See “Printing
a Document” on page 12 for more information about accessing
the printer properties.
You can set advanced settings by clicking the Advanced
Options button.
•
TrueType Options: This option determines what the driver
tells the printer about how to image the text in your document.
Select the appropriate setting according to the status of your
document.
Click the Extras tab to access the following feature:
-
Download as Outline: When this option is selected, the
driver will download any TrueType fonts that are used in your
document not already stored (resident) on your printer. If,
after printing a document, you find that the fonts did not print
correctly, choose Download as bit image and resubmit your
print job. The Download as bit image setting is often useful
when printing Adobe. This feature is available only
when you use the PCL printer driver.
-
-
Download as Bitmap: When this option is selected, the
driver will download the font data as bitmap images.
Documents with complicated fonts, such as Korean or
Chinese, or various other fonts, will print faster in this setting.
Print as Graphics: When this option is selected, the driver
will download any fonts as graphics. When printing documents
with high graphic content and relatively few TrueType fonts,
printing performance (speed) may be enhanced in this
setting.
•
Print All Text To Black: When the Print All Text To Black
option is checked, all text in your document prints solid black,
regardless of the color it appears on the screen.
Watermark
You can create a background text image to be printed on each
page of your document. For details, see “Using Watermarks” on
page 21.
Overlay
Overlays are often used to take the place of preprinted forms and
letterhead paper. For details, see “Using Overlays” on page 22.
Output Options
•
Print Subset: You can set the sequence in which the pages
print. Select the print order from the drop-down list.
-
-
-
-
Normal (1,2,3): Your printer prints all pages from the first
page to the last page.
Reverse All Pages(3,2,1): Your printer prints all pages from
the last page to the first page.
Print Odd Pages: Your printer prints only the odd numbered
pages of the document.
Print Even Pages: Your printer prints only the even
numbered pages of the document.
•
Use Printer Fonts: When Use Printer Fonts is checked, the
printer uses the fonts that are stored in its memory (resident
fonts) to print your document, rather than downloading the
fonts used in your document. Because downloading fonts takes
time, selecting this option can speed up your printing time.
When using Printer fonts, the printer will try to match the fonts
used in your document to those stored in its memory. If,
however, you use fonts in your document that are very different
from those resident in the printer, your printed output will
appear very different from what it looks like on the screen.
This feature is available only when you use the PCL
printer driver.
16
Basic Printing
About Tab
Using Help
Use the About tab to display the copyright notice and the
version number of the driver. See “Printing a Document” on
page 12 for more information about accessing printer
properties.
Your printer has a help screen that can be activated by clicking
the Help button in the printer properties window. These help
screens give detailed information about the printer features
provided by the printer driver.
You can also click
from the upper right corner of the window,
and then click on any setting.
Printer Tab
If you access printer properties through the Printers folder,
you can view the Printer tab. You can set the printer
configuration.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
1
2
3
4
Click the Windows Start menu.
Select Printers and Faxes
.
Select your printer driver icon.
Right-click on the printer driver icon and select
Properties
.
5
Click the Printer tab and set the options.
Using a Favorite Setting
The Favorites option, which is visible on each properties tab,
allows you to save the current properties settings for future
use.
To save a Favorites item:
1
2
Change the settings as needed on each tab.
Enter a name for the item in the Favorites input box.
3
Click Save.
When you save Favorites, all current driver settings are
saved.
To use a saved setting, select the item from the Favorites drop
down list. The printer is now set to print according to the
Favorites setting you selected.
To delete a Favorites item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.
17
Basic Printing
3
This chapter explains printing options and advanced printing
tasks.
Printing Multiple Pages on One
Sheet of Paper (N-Up Printing)
You can select the number of pages to print on a single sheet
of paper. To print more than one page per sheet, the pages will
be reduced in size and arranged in the order you specify. You
can print up to 16 pages on one sheet.
1
3
2
4
NOTE
:
• Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
2
3
From the Layout tab, choose Multiple Pages per Side in
the Layout Type drop-down list.
Select the number of pages you want to print per sheet
(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down
list.
This chapter includes:
• Printing Multiple Pages on One Sheet of Paper (N-Up
Printing)
4
Select the page order from the Page Order drop-down
list, if necessary.
• Printing Posters
• Printing Booklets
Check Print Page Border to print a border around each
page on the sheet.
Click the Paper tab, select the paper source, size, and
type.
• Printing on Both Sides of Paper
• Printing a Reduced or Enlarged Document
• Fitting Your Document to a Selected Paper Size
• Using Watermarks
5
6
Click OK and print the document.
• Using Overlays
18
Advanced Printing
Printing Posters
Printing Booklets
This feature allows you to print a single-page document onto 4,
9, or 16 sheets of paper, for the purpose of pasting the sheets
together to form one poster-size document.
9
9
8
8
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
This printer feature allows you to print your document on both
sides of the paper and arranges the pages so that the paper can
be folded in half after printing to produce a booklet.
2
3
Click the Layout tab, select Poster Printing in the
Layout Type drop-down list.
Configure the poster option:
1
To change the print settings from your software
application, access the printer properties. See “Printing a
Document” on page 12.
You can select the page layout from Poster<2x2>
,
Poster<3x3> Poster<4x4> or Custom. If you select
,
2
From the Layout tab, choose Booklet Printing from the
Layout Type drop-down list.
Poster<2x2>, the output will be automatically stretched
to cover 4 physical pages. If the option is set to Custom,
you can enlarge the original from 150% to 400%.
Depending on the level of the enlargement, the page
NOTE: The Booklet Printing option is not available for all
the paper size. In order to find out the available paper size for
this feature, select the paper size in the Size option on the
Paper tab, then check if the Booklet Printing in a Layout
Type drop-down list on the Layout tab is activated.
layout is automatically adjusted to Poster<2x2>
,
Poster<3x3> Poster<4x4>
,
.
3
Click the Paper tab, and select the paper source, size, and
type.
4
5
Click OK and print the document.
After printing, fold and staple the pages.
Specify an overlap in millimeters or inches to make it
easier to pasting the sheets together.
0.15 inches
0.15 inches
4
5
Click the Paper tab, select the paper source, size, and
type.
Click OK and print the document. You can complete the
poster by pasting the sheets together.
19
Advanced Printing
Printing on Both Sides of Paper
Printing a Reduced or Enlarged
Document
You can print on both sides of a sheet of paper. Before printing,
decide how you want your document oriented.
You can change the size of a page’s content to appear larger or
smaller on the printed page.
The options are:
•
•
None
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
Long Edge, which is the conventional layout used in
book binding.
•
2
3
From the Paper tab, select Reduce/Enlarge in the
Enter the scaling rate in the Percentage input box.
2
2
You can also click the
or
button.
3
4
5
Select the paper source, size, and type in Paper Options.
2
5
3
3
2
5
5
3
Click OK and print the document.
5
▲
Long Edge
▲
Short Edge
NOTES
:
Fitting Your Document to a
Selected Paper Size
• Do not print on both sides of labels, transparencies,
envelopes, or thick paper. Paper jamming and damage to the
printer may result.
• To use double-sided printing, you can use only the following
paper sizes: A4, Letter, Legal, and Folio, with a weight of
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
20~24 lbs (75~90g/m2).
A
1
To change the print settings from your software
application, access printer properties. “Printing a
Document” on page 12.
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
2
3
From the Layout tab, select the paper orientation.
2
3
From the Paper tab, select Fit to Page in the Printing
Type drop-down list.
Select the correct size from the Output Size drop-down
list.
From the Double-sided Printing section, select the
binding option you want.
Click the Paper tab and select the paper source, size, and
type.
4
5
4
5
Select the paper source, size, and type in Paper Options.
Click OK and print the document.
Click OK and print the document.
20
Advanced Printing
Editing a Watermark
Using Watermarks
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
Click the Extras tab and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Select the watermark you want to edit from the Current
Watermarks list and change the watermark message and
options.
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray
letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally
across the first page or all pages of a document.
There are several predefined watermarks that come with the
printer, and they can be modified, or you can add new ones to
the list.
4
5
Click Update to save the changes.
Click OK until you exit the Print window.
Using an Existing Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
Click the Extras tab, and select the desired watermark
from the Watermark drop-down list. You will see the
selected watermark in the preview image.
Deleting a Watermark
1
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
2
From the Extras tab, click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Click OK and start printing.
NOTE: The preview image shows how the page will look when
it is printed.
3
4
Select the watermark you want to delete from the Current
Watermarks list and click Delete
Click OK until you exit the Print window.
.
Creating a Watermark
1
2
3
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
Click the Extras tab, and click the Edit button in the
Watermark section. The Edit Watermark window
appears.
Enter a text message in the Watermark Message box.
You can enter up to 40 characters. The message displays
in the preview window.
When the First Page Only box is checked, the watermark
prints on the first page only.
4
Select watermark options.
You can select the font name, style, size, or grayscale level
from the Font Attributes section and set the angle of the
watermark from the Message Angle section.
5
6
Click Add to add a new watermark to the list.
When you have finished editing, click OK and start
printing.
To stop printing the watermark, select <No Watermark> from
the Watermark drop-down list.
21
Advanced Printing
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
Using Overlays
1
2
Create or open the document you want to print.
What is an Overlay?
To change the print settings from your software
application, access printer properties. See “Printing a
Document” on page 12.
An overlay is text and/or images stored in the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you do not need
to load preprinted letterhead paper in the printer. You need only
tell the printer to print the letterhead overlay on your
document.
Dear ABC
3
4
Click the Extras tab.
Select the desired overlay from the Overlay drop-down
list box.
If the overlay file you want does not appear in the
Overlay list, click Edit button and Load Overlay, and
select the overlay file.
Regards
WORLD BEST
5
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the Load Overlay window.
Creating a New Page Overlay
To use a page overlay, you must create a new page overlay
containing your logo or image.
After you select the file, click Open. The file appears in the
Overlay List box and is available for printing. Select the
overlay from the Overlay List box.
6
7
If necessary, click Confirm Page Overlay When
Printing. If this box is checked, a message window
appears each time you submit a document for printing,
asking you to confirm your wish to print an overlay on your
document.
1
Create or open a document containing text or an image for
use in a new page overlay. Position the items exactly as
you wish them to appear when printed as an overlay.
To save the document as an overlay, access printer
properties. See “Printing a Document” on page 12.
Click the Extras tab, and click Edit button in the Overlay
section.
WORLD BEST
2
3
If this box is not checked and an overlay has been
selected, the overlay automatically prints with your
document.
4
5
In the Edit Overlay window, click Create Overlay.
Click OK or Yes until printing begins.
In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
The selected overlay downloads with your print job and
prints on your document.
6
7
Click Save. The name appears on the Overlay List box.
NOTE: The resolution of the overlay document must be the
same as that of the document you will print with the overlay.
Click OK or Yes to finish creating.
The file is not printed. Instead it is stored on your
computer hard disk drive.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
NOTE: The overlay document size must be the same as the
documents you print with the overlay. Do not create an overlay
with a watermark.
1
2
3
In the printer properties window, click the Extras tab.
Click the Edit button in the Overlay section.
Select the overlay you want to delete from the Overlay
List box.
4
5
6
Click Delete Overlay.
When a confirming message window appears, click Yes
.
Click OK until you exit the Print window.
22
Advanced Printing
Advanced
You can use advanced settings by clicking the Advanced
button.
4
Using Windows
PostScript Driver
If you want to use the PostScript driver provided with your
system CD-ROM to print a document.
PPDs, in combination with the PostScript driver, access printer
features and allow the computer to communicate with the
printer. An installation program for the PPDs is provided on the
supplied software CD-ROM.
Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
printer. When the printer properties are displayed, you can
review and change the settings needed for your print job.
Your printer properties window may differ, depending on your
operating system. This Software User’s Guide shows the
Properties window for Windows XP.
Your printer driver Properties window that appears in this
User’s Guide may differ depending on the printer in use.
•
•
•
Paper/Output this option allows you to select the size of the
paper loaded in the tray.
Graphic this option allows you to adjust the print quality for
your specific printing needs.
Document Options this options allow you to set the PostScript
options or printer features.
NOTES
:
• Most Windows applications will override settings you specify
in the printer driver. Change all print settings available in the
software application first, and change any remaining settings
using the printer driver.
• The settings you change remain in effect only while you are
using the current program. To make your changes
permanent, make them in the Printers folder.
Using Help
You can click
then click on any setting.
from the upper right corner of the window, and
• The following procedure is for Windows XP. For other
Windows OS, refer to the corresponding Windows User's
Guide or online help.
1. Click the Windows Start button.
2. Select Printers and Faxes.
3. Select your printer driver icon.
4. Right-click on the printer driver icon and select
Printing Preferences.
5. Change the settings on each tab, click OK.
23
Using Windows PostScript Driver
5
Sharing the Printer
Locally
You can connect the printer directly to a selected computer,
which is called “host computer,” on the network.
Setting Up a Host Computer
1
2
3
4
5
6
Start Windows.
From the Start menu select Printers and Faxes
.
Double-click your printer driver icon
.
From the Printer menu, select Sharing
.
The following procedure is for Windows XP. For other Windows
OS, refer to the corresponding Windows User's Guide or online
help.
Check the Share this printer box.
Fill in the Shared Name field, and then click OK
.
NOTES
:
• Check the Operating System(s) that are compatible with
your printer. Please refer to the OS Compatibility section of
Printer Specifications in your Printer User’s Guide.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
Setting Up a Client Computer
1
2
Right-click the Windows Start button and select Explorer.
Select My Network Places and then right-click Search
for Computers
.
3
Fill in the IP address of host computer in Computer name
field, and click Search. (In case host computer requires
User name and Password, fill in User ID and password
of host computer account.)
4
5
6
Double-click Printers and Faxes
Right-click printer driver icon, select Connect
Click Yes, if the installation confirm message appears.
.
.
24
Sharing the Printer Locally
6
Using Utility Applications
If an error occurs while printing, the Status Monitor window
appears, showing the error.
Changing the Status Monitor
Program Settings
Select the Status Monitor icon on the Windows task bar and
right-click on the Status Monitor icon. Select Options
.
NOTES:
The following window opens.
• To use the this program, you need:
- Windows 98 or higher (Windows NT 4.0 can be used only
for network-supported printers.) To check for Operating
System(s) that are compatible with your printer, refer to
Printer Specifications in your Printer User’s Guide.
- Internet Explorer version 5.0 or higher for flash animation
in HTML Help.
• If you need to know the exact name of your printer, you can
check the supplied CD-ROM.
•
•
Display when job is finished for network printer shows
the Status Monitor balloon when your job is complete.
Display when error occurs during printing shows the
Status Monitor balloon when an error occurs during
printing.
Using Printer Settings Utility
Using the Printer Settings Utility, you can configure and check
print settings.
•
Schedule an automatic status checking every allows
the computer update the printer status regularly. Setting
the value close to 1 second causes the computer to check
the printer status more frequently, thereby allowing a
faster response to any printer error.
1
From the Start menu select Programs or All Programs
Type 104 Printer Settings Utility
Change the settings.
To send the changes to the printer, click the Apply button.
→
→
.
2
3
Using Onscreen Help File
For more information about Printer Settings Utility, click
.
Opening the Troubleshooting
Guide
Double-click the Status Monitor icon on the Windows task bar.
Double click this icon.
Or, from the Start menu, select Programs or All Programs
Type 104 Troubleshooting Guide
→
→
.
25
Using Utility Applications
7
Scanning
Scanning with your machine lets you turn pictures and text into
digital files on your computer. Then you can fax or e-mail the
files, display them on your web site or use them to create
projects that you can print using SmarThru software or the WIA
driver.
Scanning Using SmarThru
SmarThru is the accompanying software for your machine. With
SmarThru, scanning is the proverbial piece of cake.
NOTE: You can use SmarThru 4 in Windows 98 or higher.
This chapter includes:
• Scanning Using SmarThru
Uninstalling SmarThru
• Scanning Process with TWAIN-enabled Software
• Scanning Using the WIA Driver
NOTE: Before beginning uninstallation, ensure that all
applications are closed on your computer.
NOTES
:
• Check the Operating System(s) that are compatible
with your printer. Please refer to the OS Compatibility
section of Printer Specifications in your Printer User’s
Guide.
• You can check your printer name in the supplied CD-
ROM.
1
2
From the Start menu, select Programs
.
Select SmarThru 4, and then select Uninstall SmarThru
4.
3
4
When your computer asks you to confirm, click OK
.
• The maximum resolution that can be achieved
depends upon various factors, including computer
speed, available disk space, memory, the size of the
image being scanned, and bit depth settings. Thus,
depending on your system and what you are scanning,
you may not be able to scan at certain resolutions,
especially using enhanced dpi.
Click Finish
.
You may be prompted to restart your computer. In this
case you must shut the computer down and then restart it
before the changes will be saved.
26
Scanning
4
Click Scan To. The Scan To menu bar appears on the
SmarThru 4 window.
Using SmarThru
Follow these steps to start scanning using the SmarThru:
1
2
3
Make sure that your machine and computer are turned on
and properly connected to each other.
Place your photograph or page on the document glass
or ADF.
Scan To
menu bar
Once you have installed SmarThru, you will see the
SmarThru 4 icon on your desktop. Double-click the
SmarThru 4 icon.
Adjust the scan
settings.
Double-click this icon.
Click to start
scanning.
The SmarThru 4 window opens.
Scan To lets you use the following services:
•Application
Make sure that your
printer is selected.
Scanning an image and placing it in an image editor
application, such as Paint or Adobe Photoshop.
•E-mail
Scanning an image and emailing it. Allows you to scan an
image, preview it, and email it.
•Scan To
Allows you to scan an image and save it to an application
or folder, email it, or publish it on a web site.
NOTE: To send an image by e-mail, you must have a mail
client program, like Outlook Express, which has been set up
with your e-mail account.
•Image
Allows you to edit an image you have saved as a graphic
file and send it to a selected application or folder, email it,
or publish it on a web site.
•Folder
•Copy
Scanning an image and saving it to a folder. Allows you to
scan an image, preview it, and save it to the folder of your
choice.
Allows you to produce professional quality copies. You can
make black and white or color copies of an image if your
machine supports it, and customize the copy settings.
•OCR
•Print
Scanning an image and performing text recognition.
Allows you to scan an image, preview it, and send it to the
OCR program for text recognition.
Allows you to print images you have saved. You can print
images in black and white or color mode if your machine
supports it.
- Recommended Scan Option for OCR
- Resolution: 200 or 300 dpi
•Fax
Allows you to fax images or files you have saved on your
computer. This is available when your machine supports
the fax feature.
- Image Type: Grayscale or Black & White
•Web
Scanning an image, previewing it, and publishing it on a
web site, using the specified file format for the image you
want to publish.
•Settings
Customizing settings of Scan To basic functions. Allows
you to customize settings for Application
,
E-mail, OCR,
and Web functions.
27
Scanning
5
6
Click the service icon according to your job.
Scanning Using the WIA Driver
SmarThru 4 opens for the selected service. Adjust the
scan settings.
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft Windows XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.
7
To start scanning, click Scan.
NOTE: If you want to cancel the scan job, click Cancel
.
NOTE: The WIA driver works only on Windows XP/Vista with
USB port.
Using Onscreen Help File
For more information about SmarThru, click
at the top right
corner of the window. The SmarThru Help window opens and
allows you to view onscreen help supplied on the SmarThru
program.
Windows XP
1
Load the document(s) face up into the DADF (or ADF).
OR
Place a single document face down on the document
glass.
Scanning Process with TWAIN-
enabled Software
2
From the Start menu on your desktop window, select
Settings
,
Control Panel, and then Scanners and
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.
Cameras
.
3
4
Double click your scanner driver icon. The Scanner and
Camera Wizard launches.
Choose your scanning preferences and click Preview to
see how your preferences affect the picture.
The basic scanning process involves a number of steps:
1
2
Make sure that your machine and computer are turned on
and properly connected to each other.
Load the document(s) face up into the DADF (or ADF).
5
6
Click Next.
Enter a picture name, and select a file format and
destination to save the picture.
OR
Place a single document face down on the document
glass.
7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
3
4
5
Open an application, such as PhotoDeluxe or Photoshop.
Open the TWAIN window and set the scan options.
Scan and save your scanned image.
Windows Vista
1
Load the document(s) face up into the DADF (or ADF).
OR
NOTE: You need to follow the program’s instructions for
acquiring an image. Please refer to the user’s guide of the
application.
Place a single document face down on the document
glass.
2
3
Click Start
Scanners and Cameras
→
Control Panel
→
Hardware and Sound
→
.
Click on Scan a document or picture. Then Windows
Fax and Scan application is opened automatically.
28
Scanning
NOTE: To view scanners, user can click on View scanners
and cameras
.
4
5
Click Scan and then scan driver is opened.
Choose your scanning preferences and click Preview to
see your preferences affect the picture.
6
Click Scan.
NOTE: If you want to cancel the scan job, press the Cancel
button on the Scanner and Camera Wizard.
29
Scanning
8
Using Your Printer with
a Macintosh
Your machine supports Macintosh systems with a built-in USB
interface or a 10/100 Base-TX network interface card. When
you print a file from a Macintosh computer, you can use the
PostScript driver by installing the PPD file.
Installing Software for
Macintosh
The PostScript driver CD-ROM that came with your machine
provides you with the PPD file to use the PS driver, Apple
LaserWriter driver, for printing on a Macintosh computer.
Also, it provides you with the Twain driver for scanning on a
Macintosh computer.
This chapter includes:
• Installing Software for Macintosh
• Setting Up the Printer
• Printing
Printer driver
Installing the printer driver
• Scanning
1
Connect your machine to the computer using the USB
cable or the Ethernet cable.
2
3
Turn on your computer and the machine.
Insert the PostScript driver CD-ROM which came with your
machine into the CD-ROM drive.
4
5
6
7
8
9
Double-click the Type 104 on your Macintosh desktop.
Double-click the MAC_Installer folder.
Double-click the Type 104 Installer OSX icon.
Click Continue
Click Install
After the installation is finished, click Quit
.
.
.
30
Using Your Printer with a Macintosh
Scan driver
Setting Up the Printer
Installing the Scan driver
1
2
3
Make sure that you connect your printer to the computer.
Turn on your computer and printer.
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
Set up for your printer will be different depending on which
cable you use to connect the printer to your computer—the
network cable or the USB cable.
For a Network-connected
4
5
6
7
8
9
Double-click the MAC_Installer folder.
1
Follow the instructions on “Installing Software for
computer.
Open Print Center or Printer Setup Utility from the
Utilities folder.
Double-click the MAC_Twain folder.
Double-click the ScanThru Installer icon.
Enter the password and click OK
Click Continue
Click Install
.
2
.
3
4
Click Add on the Printer List.
.
Select the AppleTalk tab.
10Click Continue.
11After the installation is finished, click Quit.
The name of your machine appears on the list. Select
MFP000xxxxxxxxx from the printer box, where the
xxxxxxxxx varies depending on your machine.
Uninstalling the Scan driver
1
5
6
Click Add
If Auto Select does not work properly, select Printer
Model and your printer name in Model Name
.
Insert the CD-ROM which came with your printer into the
CD-ROM drive.
Double-click CD-ROM icon that appears on your
Macintosh desktop.
.
2
Your machine appears on the Printer List and is set as the
default printer.
3
4
5
6
7
8
Double-click the MAC_Installer folder.
Double-click the MAC_Twain folder.
Double-click the ScanThru Installer icon.
For a USB-connected
Enter the password and click OK
Click Continue
Select Uninstall from the Installation Type and then Click
Uninstall
Click Continue
.
.
1
Follow the instructions on “Installing Software for
Macintosh” on page 30 to install the PPD file on your
computer.
Open Print Center or Printer Setup Utility from the
Utilities folder.
.
2
9
.
10When the uninstallation is done, click Quit.
3
4
5
6
Click Add on the Printer List.
Select the USB tab.
Select your printer name and click Add
If Auto Select does not work properly, select Printer
Model and your printer name in Model Name
.
.
Your machine appears on the Printer List and is set as the
default printer.
31
Using Your Printer with a Macintosh
Changing Printer Settings
You can use advanced printing features when using your
printer.
Printing
From your Macintosh application, select Print from the File
menu. The printer name which appears in the printer properties
window may differ depending on the printer in use. Except for
the name, the composition of the printer properties window is
similar.
NOTES
:
• The Macintosh printer’s properties window that appears in
this User’s Guide may differ depending on the printer in use.
However the composition of the printer properties window is
similar.
• You can check your printer name in the supplied CD-
ROM.
NOTE
:
• Note: The setting options may differ depending on printers
and Macintosh OS version.
Printing a Document
Layout Setting
When you print with a Macintosh, you need to check the printer
software setting in each application you use. Follow these steps
to print from a Macintosh.
The Layout tab provides options to adjust how the document
appears on the printed page. You can print multiple pages on
one sheet of paper.
Select Layout from the Presets drop-down list to access the
following features. For details, see “Printing Multiple Pages on
One Sheet of Paper” on the next column.
1
2
3
Open a Macintosh application and select the file you want
to print.
Open the File menu and click Page Setup (Document
Setup in some applications).
Choose your paper size, orientation, scaling, and other
options and click OK
.
Make sure that your
printer is selected.
▲
Mac OS 10.3
•
Pages per Sheet: This feature determines how many
pages printed on one page. For details, see "Printing
Multiple Pages on One Sheet of Paper" on the next
column.
▲
Mac OS 10.3
4
5
Open the File menu and click Print.
•
Layout Direction: You can select the printing direction
on a page as like the examples on UI.
Choose the number of copies you want and indicate which
pages you want to print.
6
Click Print when you finish setting the options.
32
Printer Features Setting
The Printer Features tab provides options for selecting the
paper type and adjusting print quality.
Printing Multiple Pages on One Sheet
of Paper
You can print more than one page on a single sheet of paper.
This feature provides a cost-effective way to print draft pages.
Select Printer Features from the Presets drop-down list to
access the following features:
1
2
From your Macintosh application, select Print from the
File menu.
Select Layout
.
▲
Mac OS 10.3
Image Mode
Image Mode allows the user to enhance printouts. The available
options are Normal and Text Enhance.
Fit to Page
This printer feature allows you to scale your print job to any
selected paper size regardless of the digital document size. This
can be useful when you want to check fine details on a small
document.
Paper Type
Set Type to correspond to the paper loaded in the tray from
which you want to print. This will let you get the best quality
printout. If you load a different type of print material, select the
corresponding paper type.
▲
Mac OS 10.3
3
4
Select the number of pages you want to print on one sheet
of paper on the Pages per Sheet drop-down list.
Select the page order from the Layout Direction option.
Resolution(Quality)
You can select the printing resolution. The higher the setting, the
sharper the clarity of printed characters and graphics. The higher
setting also may increase the time it takes to print a document.
To print a border around each page on the sheet, select
the option you want from the Border drop-down list.
Click Print, and the printer prints the selected number of
pages on one side of each page.
5
33
Duplex Printing
You can print on both sides of the paper. Before printing in the
duplex mode, decide on which edge you will be binding your
finished document. The binding options are:
Scanning
If you want to scan documents using other software, you will
need to use TWAIN-compliant software, such as Adobe
PhotoDeluxe or Adobe Photoshop. The first time you scan with
your machine, select it as your TWAIN source in the application
you use.
Long-Edge Binding: Which is the conventional layout
used in book binding.
Short-Edge Binding: Which is the type often used with
The basic scanning process involves a number of steps:
calendars.
• Place your photograph or page on the document glass or
ADF.
1
2
From your Macintosh application, select Print from the
File menu.
• Open an application, such as PhotoDeluxe or Photoshop.
• Open the TWAIN window and set the scan options.
• Scan and save your scanned image.
Select the Layout
.
NOTE: You need to follow the program’s instructions for
acquiring an image. Please refer to the User’s Guide of the
application.
▲
Mac OS 10.3
3
Select a binding orientation from Two Sided Printing
option.
4
Click Print and the printer prints on both sides of the
paper.
CAUTION If you have selected duplex printing and
:
then try to print multiple copies of a document, the
printer may not print the document in the way you
want. In case of "Collated copy" , if your document has
odd pages, the last page of the first copy and the first
page of the next copy will be printed on the front and
back of one sheet. In case of "Uncollated copy", the
same page will be printed on the front and back of one
sheet. Therefore, if you need multiple copies of a
document and you want those copies on both sides of
the paper, you must print them one at a time, as
separate print jobs
.
34
INDEX
from Macintosh 32
from Windows 12
N-up
Macintosh 33
Windows 18
overlay 22
poster 21
PRN 13
scaling 20
A
L
advanced printing, use 18
Layout properties, set
Macintosh 32
Windows 14
B
booklet printing 19
M
Macintosh
driver
C
watermark 21
printer properties, set
Macintosh 32
Windows 13, 23
printer resolution, set
Macintosh 33
Windows 15
install 30
printing 32
scanning 34
setting up the printer 31
canceling
scan 29
D
document, print
Macintosh 32
printer software
install
n-up printing
Macintosh 33
Windows 18
Windows 12
Macintosh 30
double-sided printing 20
Windows
4
uninstall
Windows 11
printing
E
Extras properties, set 16
booklets 19
double-sided 20
orientation, print
Windows 14
overlay
F
create 22
delete 22
print 22
favorites settings, use 17
S
scanning
SmarThru 26
TWAIN 28
WIA driver 28
scanning from Macintosh 34
setting
G
Graphics properties, set 15
P
Paper properties, set 14
paper size, set 14
paper source, set
Windows 14
H
darkness 15
favorites 17
image mode 15
resolution
help, use 17, 23
paper type, set
Macintosh 33
poster, print 19
PostScript driver
installing 23
Macintosh 33
I
install
Windows 15
toner save 15
printer driver
Macintosh 30
true-type option 15
print
software
Windows
4
document 12
fit to page 20
install
Macintosh 30
35
Windows
reinstall
4
Windows 10
system requirements
Macintosh 30
uninstall
Windows 11
status monitor, use 25
T
toner save, set 15
TWAIN, scan 28
U
uninstall, software
Windows 11
W
watermark
create 21
delete 21
edit 21
print 21
WIA, scan 28
36
G960-8650
|