Ricoh 350 User Manual

350/450 Series

Operating Instructions

Security Reference

For safety, please read this manual carefully before you use this product and keep it

handy for future reference.

TABLE OF CONTENTS

ISO15408 Security Capabilit y .................................................................... 1

1.Security Settings

Operating Conditions................................................................................. 3

Operating Environment .................................................................................. 3

Key Operator Setting s .................................................................................... 4

User Settings.................................................................................................. 5

Security Functions of This Machin e ......................................................... 6

Protection of Documents Temporarily Saved in the Memory of This Machine .... 8

Scanning the Original in Copier, Scanner or Document Server Mod e ........... 8

Canceling a Transmission While the Original is Being Scanned (Facsimile)....... 8

Canceling a Print Jo b ................................................................................... 11

Resetting this machin e ................................................................................. 11

Protecting Documents Stored in the Document Server ....................... 12

Scanning in Document Server mode ........................................................... 13

Scanning in Copy mod e ............................................................................... 20

Scanning in Scanner Mod e .......................................................................... 24

Storing from Printer Driver ........................................................................... 31

Scanning in Facsimile Mode ........................................................................ 44

Sending a Stored File................................................................................... 49

Printing Stored Documents .......................................................................... 53

Locked Print.............................................................................................. 56

Printing a Locked Print File .......................................................................... 56

Deleting Locked Print Files .......................................................................... 57

Personal Boxes......................................................................................... 59

Printing Personal Box Messages ................................................................. 59

Key Operator Tools (for Administrator) ................................................. 61

Programming/Changing Key Operator Code ............................................... 62

Display Password with Stored File............................................................... 62

Delivery Server IP Addres s .......................................................................... 63

Programing/Editing Personal Boxes ............................................................ 63

Cautions When Using Security Modes................................................... 67

Key Operator Settings.................................................................................. 67

User Settings................................................................................................ 67

INDEX......................................................................................................... 68

ISO15408 Security Capability

The security mode of imagio Neo 350/450 series are compliant with ISO/IEC

15408 (level:EAL3) standards. Users requiring security control must use this ma-

chine in security mode.

Unauthorized copying and access through customer networks reduces docu-

ment security. Confidential documents should be protected using security

modes.

To enable security modes, contact an engineer through your sales or service rep-

resentative.

Refer to the version of software in the following table to see if the products you

are using are certified models or not. Contact your sales or service representative

to check which version of software is installed on the machine.

Certified Version

System/Copy

NIB

5.23

Printer Application

Scanner Application

3.02

2.24

1.79

Net File Application

Fax Application

2.19

Remote Fax Application 5.20.1

FCU Dver 07.00.00

5.21.0

Security Settings

Operating Conditions

This machine has two modes: normal,

and security-enhanced mode. “Secu-

rity Functions of This Machine” are

available only in security mode.

In General Office

• The machine is located in a room

and connected to a telephone line

or an internal network.

Security modes operate on the

premise that the machine is used un-

der the following conditions:

• Entry is restricted so that unautho-

rized persons cannot use this ma-

chine.

Operating Environment

• A firewall prevents unauthorized

external access.

• This machine is used normally (i.e.

it is not damaged, modified or

lacking components).

In Public Facilities

• When connected to a network, this

machine is protected from unau-

thorized access and attacks such as

packet wiretapping.

• The machine is monitored by facility

personnel.

• The machine is connected to tele-

phone line but not to a network.

Document Server mode is disabled.

• The machine is managed by a person

who has carefully read and under-

stood the operating instructions for

this machine and can ensure mainte-

nance and safe operation by general

users.

Note

❒

Customer engineers dispatched from

Ricoh Company, Ltd. and affiliated

companies are instructed to maintain

user information security. Key opera-

tors can ask customer engineers to ob-

serve the maintenance procedure.

❒

Ricoh Company, Ltd. and affiliated

companies manage the CSS centers

(or Ricoh service centers ) that pro-

vide maintenance services via tele-

phone lines.

❒ CSS centers (or Ricoh service cen-

ters) manage each user's informa-

tion very carefully.

Security Settings

Note

Key Operator Settings

❒ When choosing a Key Operator

Code, do not use multiple repe-

titions of the same number such

as “00000000”or sequences such

as “12345678”. These kinds of

codes can be guessed easily. Us-

ing such codes will reduce secu-

rity.

• The machine is not protected from

illegal operations using networks

such as wiretapping. Users need to

take general measures to prevent

unauthorized access to user net-

works.

• This machine is not protected from

physical attacks such as removing

or exchanging the hardware incor-

rectly. Users need to take general

measures to prevent physical at-

tacks.

Reference

See "Key Operator Code", "Key

Operator Tools 1/2" in the Sys-

tem Settings manual.

• To view a password for a docu-

ment stored in the document serv-

er, press [Display Password with

Stored File], and then select [ON].

Make sure to select [OFF] after

viewing the password.

• After relocating the machine or

power outage, check the following

to ensure machine security:

• "Security" is displayed on the

control panel.

If [ON] is left selected after viewing

the password, security is not guar-

anteed.

• The Key Operator Code is pro-

grammed using an eight-digit

number.

Note

• [All Initial Settings] is selected for

the applicable range of the Key

Operator Code.

❒ When choosing a password for

the Personal Box, do not use

multiple repetitions of the same

number such as “0000”or se-

quences such as “1234”. These

kinds of codes can be guessed

easily. Using such codes will re-

duce security.

• [OFF] is selected under [Display

Password with Stored File].

• Use the display to check the securi-

ty modes are working properly.

When the machine is operating in

security modes, the date/time and

“Security”are alternately dis-

played in the top right-hand cor-

ner of the display. For details

about how to operate this machine

in security modes, ask your sales

or service representative.

Reference

See "Display Password with

Stored File", "Key Operator

Tools 2/2" in the System Set-

tings manual.

• Program a Key Operator Code to

prevent unauthorized persons

from making or changing User

Tools settings. Program the Key

Operator Code using 8 digits with

the number keys, and then select

[All Initial Settings].

Operating Conditions

User Settings

• Enter passwords discreetly. If you

note a password on paper, keep it

hidden from other people.

• Register a user name for a docu-

ment stored in the document serv-

er to identify creator or type, but

not to protect the document from

other people.

• When the machine is operating in

security modes, the date/time and

“Security”are alternately dis-

played in the top right-hand cor-

ner of the display. For details

about how to operate this machine

in security modes, ask your sales

or service representative.

Note

❒ When choosing a password for a

document stored in the document

server or the locked print, do not

use multiple repetitions of the

same number such as “0000”or se-

quences such as “1234”. These

kinds of passwords can be guessed

easily. Using such codes will re-

duce security.

Security Settings

Security Functions of This Machine

This machine provides the following

security functions:

❖ Protection of documents printed with

the Locked Print function (Printer

mode)

❖ Protection of documents temporarily

saved in memory (in Copier, Facsimi-

le, Printer, Scanner and Document

Server modes)

When using Locked Print, printing

is not possible unless a password is

entered using the control panel.

Your documents are safe from be-

ing viewed by other people.

Deleted data is not reused. It is not

available to other users.

Note

If you push {Clear Modes} key in

stopped copy process, you can de-

lete temporarily saved documents

scanned in Copier, Facsimile or

Scanner mode and data sent to the

printer (this machine).

❒ If you enter a password incor-

rectly, an error message will ap-

pear:”Password entered is not

correct”. Press [Exit], and then

enter the password again. When

the machine is operating in se-

curity modes, if you enter an in-

correct password three times

consecutively, document access

will be denied. You will be un-

able to access the document

even if you subsequently enter

the password correctly. Once

document access is refused,

even if you subsequently enter

the correct password, the mes-

sage “Password entered is not

correct” will appear. Turning

off the main power switch will

delete the document awaiting

printing. To release the lock,

you have to send the print job

from your computer again.

❖ Protection of documents stored in the

document server

You can attach a password to a

document stored in the document

server. Printing, delivery and fax

transmission of documents is not

possible unless the password is en-

tered. Your documents are thereby

protected from unauthorized ac-

cess.

Note

❒

If you enter a password incorrect-

ly, an error message will ap-

pear:”Password entered is not

correct”. Press [Exit], and then en-

ter the password again. When the

machine is operating in security

modes, if you enter an incorrect

password three times consecu-

tively, document access will be

denied. You will be unable to ac-

cess the document even if you

subsequently enter the password

correctly. Once document access

is refused, even if you subse-

quently enter the correct pass-

word, the message “Password

entered is not correct” will ap-

pear. To release the lock, turn off

the main power switch, and then

turn it on to re-enter.

Security Functions of This Machine

❖ Protection of received documents

stored in a Personal Box (Facsimile

mode)

❖ Protection from unauthorized tele-

phone line access

Protection from unauthorized tele-

phone line access Only faxes and

CSS/Ricoh service cent communi-

cations are accepted. Dial-up and

other forms of telephone line ac-

cess are barred.

Printing documents stored in a

Personal Box is not possible unless

a password is entered using the

control panel. Your documents are

safe from being viewed by other

people.

Reference

Note

"Using CSS (CUSTOMER SUP-

PORT SYSTEM)" in the Copy

Reference

❒ If you enter a password incor-

rectly, an error message will ap-

pear:”Password entered is not

correct”. Press [Exit], and then

enter the password again. When

the machine is operating in se-

curity modes, if you enter an in-

correct password three times

consecutively, personal box ac-

cess will be denied. You will be

unable to access the box even if

you subsequently enter the

password correctly. Once docu-

ment access is refused, even if

you subsequently enter the cor-

rect password, the message

“Password entered is not cor-

rect” will appear. To release the

lock, turn off the main power

switch, and then turn it on to re-

enter.

❖ Key Operator Tools

You can program a Key Operator

Code so that only authorized oper-

ators can change security settings.

Security Settings

Protection of Documents Temporarily

Saved in the Memory of This Machine

Documents scanned in Copier, Fac-

simile or Scanner mode or data sent

from a printer driver for printing are

temporarily saved in memory. You

can delete documents or data to avoid

unauthorized printing.

Canceling a Transmission

While the Original is Being

Scanned (Facsimile)

Canceling a transmission after press-

ing the {Start} key.

Completing a process correctly, Used

image data in the process will not

printing in next operation (copying,

printing, facsimile transmit , scan-

ning).

Canceling a transmission using the

[Change/Stop TX File]

A Press the {Clear/Stop} key.

Scanning the Original in

Copier, Scanner or Document

Server Mode

A Press the {Clear/Stop} key.

The machine will stop storing the

original and the data will not be

sent.

The machine will stop storing the

original and the data will not be

sent.

B Press [Stop].

Protection of Documents Temporarily Saved in the Memory of This Machine

B Select the file you want to cancel.

C Press [Stop Transmission].

Note

Canceling a Transmission While the

Message is Being Sent

Use this procedure to cancel a trans-

mission after the original has been

scanned.

Limitation

❒ If transmission finishes while you

are carrying out this procedure, it

will not be canceled.

Note

❒ If you cancel a message while it is

being sent, transmission is halted

as soon as you finish this proce-

dure. However, some pages of

your message may have already

been sent and will be received at

the other end.

Reference

For details, see "Canceling a Mem-

ory Transmission" in the Facsimile

Reference <Basic Features>

❒ To cancel another file, repeat

steps and .

D Press [Exit].

A Press [Change/Stop TX File].

The machine will return to standby

mode.

The list of programed files being

transmitted or a waiting transmis-

sion is displayed.

Security Settings

D Press [Exit].

Canceling a transmission using the

{Clear/Stop} key

A Press the {Clear/Stop} key.

The machine will return to standby

mode.

B Select the file you want to cancel.

C Press [Stop Transmission].

Note

❒ To cancel another file, repeat

steps and .

Protection of Documents Temporarily Saved in the Memory of This Machine

Canceling a Print Job

Resetting this machine

When this machine stops by jam, pro-

ceed this process.

A Press the {Printer} key on the ma-

chine's control panel.

A Press the {Clear Modes} key on the

B Press [Job Reset] on the display

machine's control panel.

panel.

A message appears on the display

panel indicating that the print job

is being canceled.

Important

❒ This procedure cancels the print

job that is being processed by

the machine. In some cases, the

machine may already be pro-

cessing data for the next print

job following the one currently

being output. In this case, the

next print job is also canceled

when you press [Job Reset].

❒ When the machine is being

shared by multiple computers,

be careful not to accidentally

cancel someone else's print job.

Note

❒ You cannot stop printing data

that has already been processed

internally by the machine. Be-

cause of this, printing may con-

tinue for a few pages after you

press [Job Reset].

❒ A print job that contains a large

volume of data may take con-

siderable time to stop.

❒

Because of memory overflow, print

que will delete automatically.

Security Settings

Protecting Documents Stored in the

Document Server

You can attach a password to a docu-

ment stored in the document server.

Printing, delivery and fax transmis-

sion of documents is not possible un-

less the password is entered. Your

documents are thereby protected

from unauthorized access.

❒ If you enter a password incorrect-

ly, an error message will ap-

pear:”Password entered is not

correct”. Press [Exit], and then en-

ter the password again. When the

machine is operating in security

modes, if you enter an incorrect

password three times consecutive-

ly, document access will be denied.

You will be unable to access the

document even if you subsequent-

ly enter the password correctly.

Once document access is refused,

even if you subsequently enter the

correct password, the message

“Password entered is not correct”

will appear. To release the lock,

turn off the main power switch,

and then turn it on to re-enter.

However, access attempts for oth-

er documents are still accepted.

Note

❒ Once you have entered a correct

password, the desired document is

selected (highlighted). When a job

is finished but the document is left

selected, people without the pass-

word can also print or delete it.

When you have finished printing

or deleting a document, make sure

to press the key of that document

again, or the [Clear/Stop] key to un-

select the document. If you have

selected several documents, make

sure you press the [Clear Modes]

key to deselect them.

❒ Once you have entered an incor-

rect password, it takes longer

(more than one minute) than usual

before the machine is ready for op-

eration after power on.

❒ Frequently check the display panel

to see whether the machine is in se-

curity mode or not. When the ma-

chine is operating in security

mode, the date/time and “Securi-

ty” appear alternately in the top

right-hand corner of the display.

For details about how to operate

this machine in security mode, ask

your sales or service representa-

tive.

Protecting Documents Stored in the Document Server

C Enter a file name, user name, or

Scanning in Document Server

mode

password if necessary.

Note

❒ If you do not wish to register a

Reference

file name, go to step .

For details, see "Scanning in Docu-

ment Server mode" in the Copy

Reference manual.

❒ If you do not register a file

name, it is stored automatically.

❒ The security is not guaranteed if

A Press the {Document Server} key.

no password is entered.

To set the file name

A Press the [File Name] .

B Enter the new file name using

the letter keys on the display

panel.

The "Select Files to Print" display

appears.

B Press the [Scan Original] .

Reference

For information about how

to input characters, see the

System Settings manual.

C Press the [OK] .

The "Scan Original" display appears.

Security Settings

To set the user name

To set the password

A Press the [User Name] .

A Press the [Password] .

B Enter the new user name using

the letter keys on the display

panel.

B Enter the password using the

number keys (4 digits).

Note

❒ To change the number en-

tered, press the [Clear] or

{Clear/Stop} key and enter a

new number.

❒ If you want to enter non-reg-

istered name, press the [Non-

registered Name], then enter

the new user name.

❒ The security is not guaran-

teed if no password is en-

tered.

C Press the [OK] or {#} key.

D Set your originals either on the

exposure glass or into the docu-

ment feeder.

E Make any desired settings.

C Press the [OK] .

Note

❒

Press the [Scanning Finished] to

cancel the file name, password, or

print settings and return to the

"Select Files to Print" display.

Protecting Documents Stored in the Document Server

F Press the {Start} key.

G Press the [Scanning Finished] .

The document is saved in the Doc-

ument Server. The saved docu-

ments are displayed on the "Select

Files to Print " display.

Note

❒ If you have set your originals on

the exposure glass, press the

[Scanning Finished] after all orig-

inals have been scanned. The

"Select Files to Print" display ap-

pears.

To change the file name, user

name, or password

❒

To stop scanning, press the {Clear/Stop}

A Press the line of the document

whose file name, user name, or

password you want to change.

key.

❒ To resume the paused scanning

job, press the [Resume] in the

confirmation dialog box. To de-

lete the saved images and cancel

the job, press the [Cancel] .

❒ When storing a password,

appears on the left side of the

file name.

B If you select a document which

requires a password, the "In-

put the Password" window ap-

pears. Input the password

using the number keys, then

press the [OK] .

C Press the [File Management] .

Security Settings

D Press the [Change User Name],

[Change File Name], or [Change

Password].

Printing Saved Documents

You can print any of the documents

saved in the Documents Server.

Follow these steps to select a docu-

ment and print it out.

Reference

For details, see "Printing Saved

Document" in the Copy Reference

manual.

E Enter the new file name, user

name, or password using the

letter keys or number keys.

A Press the {Document Server} key.

The "Select Files to Print" display

appears.

F Press the [OK] .

B Press the line for the document

you want to print.

The selected line is highlighted.

Note

❒ If you cannot choose the desired

document by its name, you can

print the first page to check the

contents. Press the line for the

desired document, and press

the [Print 1st Page] followed by

the {Start} key.

Protecting Documents Stored in the Document Server

❒ If you select a document which

requires a password, the “Input

the Password” window ap-

pears. Enter your password us-

ing the number keys, then press

the [OK] .

D If you need to change any of the

print settings, press the [Print Set-

tings] .

❒ If you enter an incorrect pass-

word for a document three

times consecutively, document

access is refused. Turn off the

main power switch, and then

turn it on to re-enter correctly.

However, access attempts for

other documents are still ac-

cepted.

The "Print Settings" display ap-

pears.

❒ To delete the value entered,

press the [Clear] or {Clear/Stop}

key. To cancel a selected docu-

ment, press the [Cancel] .

C To print more than one docu-

ment, repeat step to select the

desired documents in the order

you want to print them out.

Note

The selected order is shown in the

priority column next to the select-

ed document(s).

❒

Press the [Select File] to return to

the “Select Files to Print” display.

Reference

Note

For details, see the explanations

of each function in this manual.

❒ Press the {Clear Modes} key to

cancel all the settings.

E Enter the required number of

prints using the number keys.

Note

❒ Up to 999 can be entered.

❒ To change the value entered,

press the {Clear/Stop} key and

enter new value.

F Press the {Start} key.

The machine starts printing.

Note

❒ To pause the print job, press the

{Clear/Stop} key. In the confir-

mation dialog box, press the

[Resume] to resume it, or press

the [Cancel] to cancel it.

Security Settings

Note

Deleting Saved Documents

❒ You can search the document

you desire by the file name or

the user name. .

You should delete any of the saved

documents using the control panel of

the machine.

❒ You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to

sort by.

This section describes how to delete

saved documents.

Important

❒

Restrictions on entries are as follows:

• User name: up to 16 characters

• File name: up to 16 characters

❒ You can save up to 3,000 docu-

ments in the Document Server. No

other documents are still ac-

cepted.

A Press the {Document Server} key.

The “Select Files to Print” display

appears.

B Select a document you want to de-

lete by pressing the name of it.

The selected name is highlighted.

❒ To delete the value entered,

press the [Clear] or {Clear/Stop}

key. To cancel a selected docu-

ment, press the [Cancel] key.

Protecting Documents Stored in the Document Server

C Repeat step B if you want to select

other documents are still ac-

cepted.

B Press the line for the document

you want to print.

❒ To delete the value entered,

press the [Clear] or {Clear/Stop}

key. To cancel a selected docu-

ment, press the [Cancel].

The selected line is highlighted.

C To print more than one docu-

ment, repeat step to select the

desired documents in the order

you want to print them out.

The selected order is shown in the

priority column next to the select-

ed document(s).

Note

❒ Press the {Clear Modes} key to

cancel all the settings.

Security Settings

D If you need to change any of the F Press the {Start} key.

print settings, press the [Print Set-

tings].

The machine starts printing.

Note

❒ To pause the print job, press the

{Clear/Stop} key. In the confir-

mation dialog box, press the

[Resume] key to resume it, or

press the [Cancel] to cancel it.

The "Print Settings" display ap-

pears.

Note

❒ The print settings of the docu-

ment you select first are applied

to the merged documents.

Reference

For details, see the explanations

of each function in the Copy

Reference manual.

E Enter the required number of

prints using the number keys.

Note

❒ Up to 999 can be entered.

❒ To change the value entered,

press the {Clear/Stop} key and

enter new value.

Protecting Documents Stored in the Document Server

Note

Deleting Saved Documents

❒ You can search the document

you desire by the file name or

the user name.

You should delete any of the saved

documents using the control panel of

the machine.

❒ You can sort the files in order of

[User Name], [File Name], or

[Date]. Press the key you want to

sort by.

This section describes how to delete

saved documents.

Important

❒

Restrictions on entries are as follows:

• User name: up to 16 characters

• File name: up to 16 characters

❒ You can save up to 3,000 docu-

ments in the Document Server. No

other documents are still ac-

cepted.

A Press the {Document Server} key.

The “Select Files to Print” display

appears.

B Select a document you want to de-

lete by pressing the name of it.

The selected name is highlighted.

❒ To delete the value entered,

press the [Clear] or {Clear/Stop}

key. To cancel a selected docu-

ment, press the [Cancel] key.

Security Settings

C Repeat step if you want to select

Scanning in Scanner Mode

other documents are still ac-

cepted.

Delivering Stored Files

To deliver a scan data file stored in

the Document Server, proceed as fol-

lows.

Limitation

❒ To deliver scan data files, a deliv-

ery server is necessary.

❒ If the " Delivery Option" in Scanner

Initial Setup is set to "No", delivery

is not possible.

Reference

For details, see "Delivering Stored

Files" in the Scanner Copy Refer-

ence manual.

❒ Enter Password 4-digit number.

D Press [Delete File]

A Display the list of stored files.

B Select the file for delivery.

A confirmation message appears.

E Press [Delete].

Note

❒ When you select a password

protected file, the password en-

try screen appears. After you

have entered the correct pass-

word and pressed [OK], the file

will be selected.

The file is deleted.

❒

If you enter an incorrect pass-

word for a document three times

consecutively, document access is

refused. Turn off the main power

switch, and then turn it on to re-

enter correctly. However, access

attempts for other documents are

still accepted.

Note

❒ When multiple files are select-

ed, the total number of files to

be deleted is displayed.

F Press [Exit].

The display returns to the scanner

function screen.

❒ Enter Password 4-digit number.

Security Settings

C To select multiple files, repeat

step .

Note

❒ If you select [Display Selection],

the selected files only will be

shown in the order of delivery.

Descending sort is not possible

in this case.

D Press [OK].

The file names are shown in [Select

Stored File], and the machine is in

standby condition for delivery.

E Specify the destination and send-

er information, and press the

{Start} key.

The selected file(s) are delivered.

Protecting Documents Stored in the Document Server

When Using RPCS Printer Driver

(Standard) on Windows

Storing from Printer Driver

Connect the machine to the comput-

er, and then install the RPCS printer

driver. For details about connecting,

see p.9 "Connecting the Machine",

Printer Reference 1. For details about

installing, see p.21 "Installing the

RPCS Printer Driver", Printer Refer-

ence 1. For details about network con-

figuration, contact your network

administrator.

Storing Documents

Reference

For details about installing, see

Help for the printer driver.

Limitation

❒ Documents are not saved in the

following cases:

• When sending the 31st docu-

ment if there are 30 Sample

Print/Locked Print documents

already stored.

Making Settings

A Access the [Printer Properties] dia-

log box. For details about access-

ing the [Printer Properties] dialog

box, see p.5 "RPCS - Accessing the

Printer Properties", Printer Refer-

ence 2.

• When a document of more than

1,000 pages is sent.

When using other functions

(copying or scanning). This re-

duces the page-sending limit.

B Click the [Print Setting] tab.

C In the [Job type:] list, click [Send to

Document Server].

D When a message appears, click

[OK].

Security Settings

E If you want to register a user H Make other print settings if nec-

name, file name or password,

click [Details…]. You can skip

these entries completely or par-

tially. If you want to skip com-

essary.

Limitation

❒ Some print functions cannot be

selected when sending a docu-

ment to the Document Server.

For details, see ⇒ p.33 “Set-

tings”.

pletely, proceed to step .

F Enter a user name, file name or

password, and then click [OK].

I Click [OK].

The print settings dialog box closes.

Note

❒

Restrictions on entries are as follows:

• User name: up to 16 characters

• File name: up to 16 characters

• Password: 4-digit number

❒ The security is not guaranteed if

no password is entered.

Important

❒ Do not forget the password.

Without it printing is not possi-

ble. A confirmation message ap-

pears.

G Enter the same password as in

step , and then click [OK].

Protecting Documents Stored in the Document Server

^E[Password:]

Settings

To prevent other people from

printing or deleting saved docu-

ments, enter a password using a

4-digit number.

To use Document Server, make neces-

sary settings in the following dialog

boxes:

Note

Reference

❒ The security is not guaran-

teed if no password is en-

tered.

For details about accessing the

[Printer Properties] dialog box or

making other settings, see p.5

"RPCS? - Accessing the Printer

Properties", Printer Reference 2 or

Help for the printer driver.

❖ [Setup] tab

^A[Job type:]

To use Document Server, click

[Send to Document Server] in the

[Job type:] list.

^B[Job Type Details]

Click [Details…] to display the

[Job Type Details] dialog box.

Note

❒ You can register a user name,

file name and password in

the [Job Type Details] dialog

box. Documents can be saved

in Document Server even

without registering them.

^C[User name:]

Enter a user name using up to

16 characters.

Note

❒ The user name entered is dis-

played in the printer's Docu-

ment Server list.

^D[File name:]

Enter a file name using up to 16

characters.

Note

❒ The file name entered is dis-

played in the printer's Docu-

ment Server list.

Security Settings

❖ Functions that can be selected when sending a document to the Document Server

Some functions of the RPCS printer driver are unavailable while sending a

document to Document Server. You can select these functions using the ma-

chine's control panel when printing saved documents.

Functions

Selecting on the RPCS printer

driver

Print functions

Paper tray

unavailable

available

Paper type

Paper output tray

Original orientation

Original size

available (Custom size paper

is unavailable.)

Printout paper size

available (Custom size paper

is unavailable.)

Copies

unavailable

([Send to Document Server])

available

(Job type)

Print quality

Document type

User settings

Reduce/Enlarge

Cover sheet

available

Basic functions

available

unavailable

available

Slip sheet

Centering

Edit

Layout/Poster

Duplex/Booklet

Watermark

unavailable

available

Binding margins

Collate

Finishing

Misc.

Staple

Punch

Rotate by 180 degrees

Do not print blank pages

Emulate after print

available

Note

❒ You cannot select custom size paper as the original or printout paper size.

❒ Use to send and print individual spreadsheet-created sheets. Functions do

not permit whole file handling.

Protecting Documents Stored in the Document Server

F Make other print settings if nec-

When Using PostScript 3 Printer Driver

(Optional) on Windows

essary.

Limitation

Connect the machine to the computer,

and then install the PostScript 3 printer

driver. For details about connecting, see

p.9 "Connecting the Machine", Printer

Reference 1. For details about installing,

see p.25 "Installing the PostScript 3

Printer Driver", Printer Reference 1. For

details about network configuration,

contact your network administrator.

❒ Some print functions cannot be

selected when sending a docu-

ment to Document Server. For

details, see ⇒ p.36 “Settings”.

G Click [OK].

The [Printer Properties] dialog box

closes.

Making settings

A Access the [Printer Properties] dia-

log box.

For details about accessing the

[Printer Properties] dialog box, see

p.9 "PostScript 3 - Setting Up for

Printing", Printer Reference 2.

B Click the [Store/History] tab.

C If a user ID is not displayed in

[User ID:].

D In the [Job type:] list, click [Docu-

ment Server.]

E Enter a file name and password,

and then click [OK].

Note

❒ You can print even without en-

tering a file name and pass-

word.

❒

Restrictions on entries are as follows:

• User ID: 8 characters

• File name: up to 16 characters

• Password: 4-digit number (fixed)

❒ The security is not guaranteed if

no password is entered.

Important

❒

Do not forget the password. With-

out it printing is not possible.

Security Settings

^D[Password:]

Settings

To prevent other people from

printing or deleting saved docu-

ments, enter a password using a

4-digit number.

To use Document Server, make neces-

sary settings in the following dialog

box.

Note

Important

❒ The security is not guaran-

teed if no password is en-

tered.

❒ You cannot use Document Server

with PageMaker 6.0J or 6.5J.

Reference

For details about accessing the

[Printer Properties] dialog box or

making other settings, see p.9

"PostScript 3 - Setting Up for Print-

ing", Printer Reference 2 or Help

for the printer driver.

❖ [Store/History] tab

^A[User ID:]

To register a document creator,

enter a user ID using up to eight

characters.

Note

❒ If your user ID is the same as

that used by other people,

searching for documents by

user ID may be ineffective.

❒ The user ID entered is dis-

played in the printer's Docu-

ment Server list.

^B[Job type:]

To use Document Server, click

[Document Server] in the [Job

type:] list.

^C[File name:]

Enter a file name using up to 16

characters.

Note

❒ The file name entered is dis-

played in the printer's Docu-

ment Server list.

Protecting Documents Stored in the Document Server

❖ Functions that can be selected when sending a document to the Document Server

Some functions of the PostScript 3 printer driver are unavailable while send-

ing a document to Document Server. You can select these functions on the

machine's control panel when printing saved documents.

Functions

Selecting on the Post-

Script 3 printer driv-

Paper

Paper size

Orientation (*)

Order

available

Paper source

available (The bypass

tray is unavailable.)

Output tray

Paper type

available

unavailable

available

Graphics

Resolution

Special settings

Negative

Mirror image

Layout

Reduce/Enlarge

Auto tray switch

Collate

Device options

Print mode

Staple

Punch

PostScript

PostScript output format

Selecting watermark

Printing watermark

Watermark

Important

❒ When landscape orientation is selected (*), duplex, staple and punch func-

tions do not work. Select portrait orientation.

Note

❒ Use to send and print individual spreadsheet-created sheets. Functions do

not permit whole file handling.

Security Settings

Important

When Using Macintosh

❒ Do not forget the password.

Without it printing is not possi-

ble.

Connect the machine to the comput-

er, and then install the PostScript 3

printer driver. For details about con-

necting, see p.9 "Connecting the Ma-

chine", Printer Reference 1. For details

about installing, see p.34 "Macintosh -

Installing the PostScript 3 Printer

Driver", Printer Reference 1. For de-

tails about network configuration,

contact your network administrator.

F Make other print settings if nec-

essary.

Limitation

❒ Some print functions cannot be

selected when sending a docu-

ment to Document Server. For

details, see ⇒ p.39 “Settings”.

G Click [Print] to start printing.

Making settings

A Access the [Printer Properties] dia-

log box.

For details about accessing the

[Printer Properties] dialog box, see

p.9 "PostScript 3 - Setting Up for

Printing", Printer Reference 2.

B In the list, click [Store/History] .

C Enter a user ID in [User ID:] .

Note

❒ Enter User ID using up to 8

characters.

D In the [Job type:] list, click [Docu-

ment Server].

E Enter a file name and password,

and then click [OK].

Note

❒ You can print even without en-

tering a file name and pass-

word.

❒ Restrictions on entries are as fol-

lows:

• File name: up to 16 characters

• Password: 4-digit number

(fixed)

❒ The security is not guaranteed if

no password is entered.

Protecting Documents Stored in the Document Server

^E[Password:]

Settings

To prevent other people from

printing or deleting saved docu-

ments, enter a password using a

4-digit number.

To use Document Server, make neces-

sary settings in the following dialog

box.

Note

Important

❒ The security is not guaran-

teed if no password is en-

tered.

❒ You cannot use Document Server

with PageMaker 6.0J or 6.5J.

Reference

For details about accessing the

[Printer Properties] dialog box or

making other settings, see p.9

"PostScript 3 - Setting Up for Print-

ing", Printer Reference 2 or Help

for the printer driver.

❖ [Store/History] menu

^A[Store/History] menu

^B[User ID:]

Note

❒ If your user ID is the same as

that used by other people,

searching for documents by

user ID may be ineffective.

❒ The user ID entered is dis-

played in the printer's Docu-

ment Server list.

^C[Job type:]

To use Document Server, click

[Document Server] in the [Job

type:] list.

^D[File name:]

Enter a file name using up to 16

characters.

Note

❒ The file name entered is dis-

played in the printer's Docu-

ment Server list.

Security Settings

❖ Functions that can be selected when sending a document to the Document Server

Some functions of the PostScript 3 printer driver are unavailable while send-

ing a document to Document Server. You can select these functions on the

machine's control panel when printing saved documents.

Function

Selecting on the Post-

Script 3 printer driver

General settings

Copies

available

Page

Paper source

All sheets

First sheet

available (The bypass

tray is unavailable.)

available (The bypass

tray is unavailable.)

Background Printing Job type

Time

available

unavailable

available

unavailable

available

Cover sheet

Color settings

Layout

Cover sheet

Tray for cover sheet

Color

Printer profile

Page/Sheet

Orientation

Frame border

Duplex

Errors

PostScript error

Load paper

Save as type

PostScript level

Format

Saving files

Font data

Printer functions

Collate

Print mode

Paper type

Bin

Staple

Punch

Note

❒ Use to send and print individual spreadsheet-created sheets. Functions do

not permit whole file handling.

Protecting Documents Stored in the Document Server

Managing Saved Documents

By using the machine as a network printer with TCP/IP protocol, you can check or delete

documents saved in Document Server from a Ridoc Desk 2000 / Lt networked computer.

You can control printing from the computer as well as from the control panel.

Note

❒

For details about operating Ridoc Desk 2000 / Lt, see Help for Ridoc Desk 2000 / Lt.

Printing Saved Documents

Document Server allows you to print documents sent from a computer. Register a file

name, user name or user ID (according to operating system or printer driver) as follows.

Operating system

Windows

Description

RPCS (standard)

Click the [Setup] tab (when

[Multi-tab] is selected) or the

[Print Settings] tab (when [Cus-

tom Setting] is selected), and

then click [Details…] to display

the [Job Type Details] dialog

box. In the [Job Type Details] di-

alog box, enter a file name and

user name.

PostScript 3 (optional)

Click the [Store/History] tab,

and then enter a user ID.

Macintosh

Click the [Store/History] menu,

and then enter a user ID.

Important

❒ Do not attempt to interrupt data being sent to the Document Server. If you ac-

cidentally interrupt sending, delete the sent document using the control panel

of the machine. For details about deleting, see Copy Reference.

❒

No more than 200 documents can be stored in the server. Even if fewer than 200

documents are saved, when a document of more than 1,000 pages is saved or

memory is full, no more can be stored. Stored documents include the following:

• Documents scanned from document feeder or exposure glass saved in

Document Server

❒ Delete unnecessary documents whenever possible. For details about deleting,

see Copy Reference.

Note

❒

If you enter an incorrect password for a document three times consecutively, docu-

ment access is refused. Turn off the main power switch, and then turn it on to re-enter

correctly. However, access attempts for other documents are still accepted.

❒ Enter Password using 4-digit number.

Security Settings

Deleting Saved Documents

You should delete any of the saved documents using the control panel of the machine.

This section describes how to delete saved documents.

Important

❒ You can save up to 3,000 documents in the Document Server. No more docu-

ments can be saved, when there are 3,000 documents in the Document Server.

You should delete unnecessary documents.

❒ You can set the timer to delete the documents stored in the Document Server

with the User Tools. ⇒ “Delete All Files” in the System Settings manual.

Note

❒ You can delete all the saved documents at a time with the User Tools. ⇒ “De-

lete All Files” in the System Settings manual.

Follow these steps to delete saved documents.

A Press the {Document Server} key.

The “Select Files to Print” display appears.

B Select a document you want to delete by pressing the name of it.

The selected name is highlighted.

Note

❒ You can search the document you desire by the file name or the user name.

❒ You can sort the files in order of [User Name], [File Name], or [Date]. Press the

key you want to sort by.

❒ If you cannot choose the desired document by its name, you can print the

first page to check the contents. Press the line for the desired document,

and press the [Print 1st Page] key followed by the {Start} key.

❒ Press the selected line again to cancel the print job.

❒ If you select a document which requires a password, the “Input the Pass-

word” window appears. Enter your password using the number keys, and

press the [OK] key. To delete the value entered, press the [Clear] or

{Clear/Stop} key. To cancel a selected document, press the [Cancel] key.

Protecting Documents Stored in the Document Server

❒ If you enter an incorrect password for a document three times consecutive-

ly, document access is refused. Turn off the main power switch, and then

turn it on to re-enter correctly. However, access attempts for other docu-

ments are still accepted.

❒ Enter Password using 4-digit number.

C Repeat step B if you want to select more than one document.

D Press the [Delete File] key.

A confirmation dialog box appears.

E Press the [Delete] key to delete it.

Note

❒ To cancel the delete operation, press the [Do not Delete] key.

Security Settings

Select [Store only] to store docu-

ments.

Scanning in Facsimile Mode

Reference

For details, see "Storing a Docu-

ment" in the Facsimile Reference

<Advanced Features>manual.

A Make sure that the machine is in

Facsimile mode and the standby

display is shown.

When [Store only] is selected,

“pppppppppp” is

shown.

If the standby display is not

shown, press the {Facsimile} key.

B Place your original and select any

E Set the user name, file name and

scan settings you require.

password if necessary.

C Press [Store File].

Note

❒ If you are not going to set the

user name, file name, or pass-

word, go to step F.

❒ You cannot change multiple

documents at once.

❒ The security is not guaranteed if

no password is entered.

D Select [Store & Transmit] or [Store

Programing a User Name

only].

Select [Store & Transmit] to send

documents after stored.

Note

❒ Set user names from those that

are programed in the user code.

Set the user codes in the System

Settings manual.

A Press [File Info. Setting].

Protecting Documents Stored in the Document Server

B Press [User Name].

Setting a File Name

A Press [File Info. Setting].

The User Name Change menu is

shown.

C Press the user name to be pro-

B Press the [File Name] .

gramed.

The File Name Change menu is

shown.

The user names that are pro-

gramed in the user code are

shown.

C Enter the file name.

Reference

Note

For information about how

to input characters, see the

System Settings manual.

❒ To set an unprogrammed

user name, press [Non-pro-

gramed Name] and enter the

name. User names that are

entered by pressing the [Non-

programed Name] are Not Pro-

gramed.

D Press [OK].

The changed file name is

shown.

E Press [OK].

D Press [OK].

The specified user name is

shown.

E Press [OK].

Security Settings

D Press [OK].

Setting a Password

pppp is shown.

E Press [OK].

A Press [File Info. Setting].

F Press [OK].

G If you have selected the [Store &

Transmit] , specify the receiver.

Note

❒ If you have selected [Store only],

go to step H.

B Press [Password].

H Press the {Start} key.

The Password Setting menu is

shown.

C Enter a password using the

number keys.

Note

❒ If you make an error, press

the {Clear/Stop} key or [Clear],

and then reenter your pass-

word.

❒

Enter Password 4-digit number.

❒ The security is not guaran-

teed if no password is en-

tered.

Protecting Documents Stored in the Document Server

Press the document to be changed.

File Manage

Reference

For details, see "File Manage" in

the Facsimile Reference <Ad-

vanced Features>

A Press [Sub TX Mode].

Changing a File Name

A Press [Change File Name].

The Sub Transmission menu is

shown.

B Press [Select Stored File].

B Press [Backspace] or [Delete All]

and reenter the file name.

Reference

For information about how

to input characters, see the

System Settings manual.

C Press [OK].

C Select [Manage/Delete File].

Security Settings

Changing a User Name

Changing the Password

A Press [Change User Name].

A Press [Change Password].

B Enter a new password using

the number keys.

B Press [Clear].

The user name is deleted.

C Press [OK].

E Press [OK].

The initial display is shown.

Delete File

Use this feature to delete your stored

documents.

C Press the new user name.

Reference

Note

For details, see "Delete File" in the

Facsimile Reference <Advanced

Features>

❒

To set an unprogrammed user

name, press the [Non-programed

Name] , and then enter the name.

A Press [Sub TX Mode].

❒ User names that are entered

by pressing the [Non-pro-

gramed Name] are not pro-

gramed into the user code.

Reference

For information about how

to input characters, see the

System Settings manual.

D Press [OK].

Protecting Documents Stored in the Document Server

B Press [Select Stored File].

Sending a Stored File

Use this feature to send documents

that are stored in the Document Serv-

er. You can specify and send multiple

documents, and also send them with

scanned originals all at once.

You can also print the stored originals

with [Print File].

Limitation

❒

Only the documents that are stored

using the fax feature can be sent or

printed by pressing the {Facsimile}

key. Documents stored using the

copy feature or printer feature can be

printed by pressing the {Document

Server} key. ⇒ "Document Server" in

the Copy Reference manual

C Select [Manage/Delete File].

• Free Polling transmission

• ID Polling transmission

• Personal ID Polling transmission

• Immediate transmission

• Batch transmission

D Press the document you want to

delete.

E Press [Delete File].

• On-hook Dial

• Manual Dial

Note

❒ You can specify a maximum of 30

documents at one time.

❒ The machine can send a total of 400

pages in one operation. With the

optional Expansion Memory, it can

send a maximum of 1000 pages.

F Press [Delete].

❒ The specified documents are sent

with the scan settings of when they

were stored.

Note

❒ If you want to cancel the dele-

tion of a document, press [Do not

Delete.].

❒ The stored documents are given

"File Names", such as "FAX001"

and "FAX002", automatically.

However, you can change the file

names. ⇒ p.47 “File Manage”

G Press [OK].

H Press [OK].

❒

You can attach "User Names" to the

The initial display is shown.

stored documents.

⇒

p.47 “File

Manage”

Security Settings

Reference

C Select the documents to be sent.

For details, see "Sending a Stored

File" in the Facsimile Reference

A Press [Sub TX Mode].

Note

❒ When multiple documents are

selected, they are sent in the or-

der of selection.

The Sub TX Mode menu is shown.

❒ Press the [TX Order] key to ar-

range the order of the docu-

ments to be sent.

B Select [Select Stored File].

❒

Press the [File Name] key to place the

documents in alphabetical order.

❒ Press the [User Name] key to

place the documents in order by

the programed user name.

❒ Press the [Date] key to place the

documents in order by the pro-

gramed date.

Specifying Documents from the

"File List"

A Press [U Prev.] or [T Next] to dis-

play the documents to be sent.

B Select the file name.

Protecting Documents Stored in the Document Server

Specifying Documents from the

"File Name"

Specifying Documents from the

"User Name"

A Press the [Search by File Name]

A Press the [Search by User Name]

key.

B Enter the name of the docu-

B Press or select the user name of

ment to be sent.

the document to be sent.

Note

❒ The file name is searched by

❒

To search by entering the user

name, press [Non-programed

Name] and enter the user name.

The user name is searched by

partial matching.

Reference

For information about how

to input characters, see the

System Settings manual.

Reference

For information about how

to input characters, see the

System Settings manual.

C Press [OK].

D Select the file name.

C Press [OK].

D Select the file name.

Security Settings

D If you select a document with a F When you want to add your origi-

password, enter the password.

nals to the stored documents and

send them all at once, press [R

Origi. + Stored File] or [Stored file + R

Origi.].

If the document does not have a

password, proceed to step F.

When sending only the stored doc-

uments, go to step G.

Note

❒

If you enter an incorrect pass-

word for a document three times

consecutively, document access is

refused. Turn off the main power

switch, and then turn it on to re-

enter correctly. However, access

attempts for other documents are

still accepted.

Note

❒ When the [R Origi. + Stored File]

key is pressed, the machine

sends in the order of "Originals"

to "Stored Files". When the

[Stored file + R Origi.] key is

pressed, the machine sends in

the order of "Stored Files" to

"Originals".

❒ Enter Password 4-digit number.

E Press [OK].

❒ The added originals are not

stored.

G Press [OK].

Note

❒ To add an original to the stored

documents, place the original

and select any scan settings you

require.

H Dial and press the {Start} key.

Protecting Documents Stored in the Document Server

C Select the document to be printed.

Printing Stored Documents

Use this feature to print the docu-

ments stored in the document server.

Limitation

❒ Only the documents that are

stored using the fax feature can be

printed. Documents stored using

the fax feature are shown with an

"F" in front. To print documents

that are stored using the copy fea-

ture or printer feature, press the

{Document Server} key. See the

Copy Reference and Printer refer-

ence for details.

Note

❒

Press [File Name] to place the doc-

uments in alphabetical order.

❒ Press [User Name] to place the

documents in order by the pro-

gramed user name.

Reference

❒ Press [Date] to place the docu-

ments in order by the pro-

gramed date.

For details, see "Printing Stored

Documents" in the Facsimile Refer-

ence <Advanced Features>

❒ To see details of the selected

document, press the [Detail] . To

return to the standby menu,

press the [File List] .

A Press [Sub TX Mode].

The Sub Transmission Mode menu

is shown.

B Press [Select Stored File].

Security Settings

Selecting a Document from "File

List"

Specifying a Document from the

"User Name"

A Press [U Prev.] or [T Next] to dis-

A Press [Search by User Name].

play the document to be sent.

B Select the file name.

Specifying a Document from the

"File Name"

A Press [Search by File Name].

B Press the user name of the doc-

ument to be sent.

B Enter the file name to be sent.

Note

❒ To search by entering the

user name, press the [Non-

programed Name] , and then

enter the user name. The user

name is searched by partial

matching.

Note

❒ The file name is searched by

Reference

partial matching.

For information about how

to input characters, see the

System Settings manual.

Reference

For information about how

to input characters, see the

System Settings manual.

C Press [OK].

D Select the file name.

C Press [OK].

D If you select a document with a

D Select the file name.

password, enter the password.

If the document does not have a

password, proceed to step .

E Press [OK].

Protecting Documents Stored in the Document Server

F Press [Print File] or [Print 1st Page].

When the [Print File] is pressed, the

machine prints all the pages. When

the [Print 1st Page] is pressed, the

machine prints only the first page.

-Controlling documents saved

in the Document Server from a

computer

The documents saved in the Docu-

ment Server can be viewed and con-

trolled from a network computer

with Ridoc Desk 2000 or Ridoc Desk

2000 / Lt installed.

Note

❒ To print both sides, press [Print 2

Sided].

G Press the {Start} key.

The following operations are avail-

able from the computer:

Note

• Displaying documents (Easy Viewer)

❒ When only the first page is

printed, the file name is printed

at the top of the paper.

• Displaying document properties

(Properties)

❒

To cancel printing, press [Cancel].

• Deleting documents (Delete)

• Copying documents to a computer

(Copy)

• Printing documents (Print from

Document Server)

• Sending documents by fax (Fax

from Document Server)

• Exporting documents as files

(Export Document)

For details about the Ridoc Desk 2000 / Lt,

see operating instructions and Help for the

Ridoc Desk 2000 / Lt .

Settings made in System Settings en-

able you to send documents to the de-

livery server or to automatically save

documents in the Document Server.

For more information, see the Scan-

ner Reference.

Note

❒ When using Ridoc Desk 2000 or

Ridoc Desk 2000 / Lt, the pass-

word you entered for a specific

document will be valid until you

close the application. To access to

use your computer, make sure to

close applications after finishing

your job.

Security Settings

Locked Print

Use this function for privacy when

printing confidential documents on a

shared network. Data is not printed

but stored in the machine. When us-

ing Locked Print, printing is not pos-

sible unless a password is entered

using the control panel. Your confi-

dential documents are safe from be-

ing viewed by other people.

B Click [OK] in the application's

print dialog box to start printing.

The locked print job is sent to the

machine.

C On the machine's control panel,

press the {Printer} key to display

the Printer Screen.

User Tools/Counter

Screen

Contrast

Printing a Locked Print File

Copy

Reference

Document Server

Facsimile

Printer

For details, see "Printing a Locked

Print File" in the Printer Reference

manual

Note

❒ If you enter an incorrect password

for a document three times consec-

utively, document access is re-

fused. Turn off the main power

switch, and then turn it on to re-en-

ter correctly. However, access at-

tempts for other documents are

still accepted.

Scanner

ZCAS030E

D Press [View Locked Print jobs].

❒

If you turn off the main power switch,

the document will be deleted.

A list of the locked print files

stored in the machine is displayed.

❒ Once you have entered an incor-

rect password, it takes longer

(more than one minute) than usual

before the machine is ready for op-

eration after power on.

A Configure the locked print in the

properties of the printer driver.

The date and time when the job

was sent from the computer, as

well as the User ID is displayed.

Reference

For details on configuring the

RPCS™ printer driver, see the

corresponding Help files.

Locked Print

E Select the file you want to print

Deleting Locked Print Files

by pressing on it.

Note

Reference

❒ Only one file can be selected at a

For details, see "Deleting Locked

Print Files" in the Printer Reference

manual

time.

F Press [Print].

A Press the {Printer} key to display

The password screen is displayed.

the Printer Screen.

User Tools/Counter

Screen

Contrast

Copy

Document Server

Facsimile

Printer

Note

❒

If you enter an incorrect pass-

word for a document three times

consecutively, document access is

refused. Turn off the main power

switch, and then turn it on to re-

enter correctly. However, access

attempts for other documents are

still accepted.

Scanner

ZCAS030E

B Press [View Locked Print jobs].

❒ Enter Password 4-digit number.

G Enter the password using the

number keys and press [OK].

The print confirmation screen is

displayed.

A list of the files stored in the ma-

chine is displayed.

Note

❒ A confirmation screen will ap-

pear when the password has

not been entered correctly.

Press [OK] to enter the password

again.

C Select the file you want to delete

by pressing on it.

Note

❒ Only one file can be selected at a

time.

H Press [Yes].

The locked file is printed.

Note

❒ Press [No] to cancel printing.

❒ If printing is stopped by press-

ing [Job Reset] after printing has

started, the file will be deleted.

Security Settings

D Press [Delete].

The password screen is displayed.

Note

❒ If you enter an incorrect pass-

word for a document three

times consecutively, document

access is refused. Turn off the

main power switch, and then

turn it on to re-enter correctly.

However, access attempts for

other documents are still ac-

cepted.

❒ Enter Password 4-digit number.

E Enter the password using the

number keys and press [OK].

The delete confirmation screen is

displayed.

F Press [OK].

After the file has been deleted, the

screen returns to the file list screen.

Note

❒ If you do not want to delete the

file, press [No].

Personal Boxes

Use this function to receive private

documents utilizing this machine like

a post-office box. Printing received

documents in a Personal Box is not

possible unless a password is entered

using the control panel. Your docu-

ments are thereby safe from being

viewed by other people.

A Press [Information].

Printing Personal Box

Messages

The Information menu is shown.

B Select [Print Personal Box File].

Note

❒ If you enter an incorrect password

for a document three times consec-

utively, document access is re-

fused. Turn off the main power

switch, and then turn it on to re-en-

ter correctly. However, access at-

tempts for other documents are

still accepted.

❒ Once you have entered an incor-

rect password, it takes longer

(more than one minute) than usual

before the machine is ready for op-

eration after power on.

C Enter a box you want to print.

❒ Personal Box messages will be de-

leted when all the messages in that

Personal Box have been printed.

Note that if you interrupt printing,

messages already printed will be

left in the box.

Reference

For details, see "Printing Personal

Box Messages" in the Facsimile

Reference manual

Security Settings

When password is required

A Enter a password.

B Press [OK].

Note

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]

and try again.

D Press the {Start} key.

The received messages are printed.

Note

❒ To stop printing, press [Stop

Printing]. The display will return

to step C.

E Press [Exit].

Note

❒ If there are messages in other

Personal Boxes, the display will

return to step C. Repeat from

step C to print another file.

F Press [Exit].

The initial display is shown.

Key Operator Tools (for Administrator)

Key Operator Tools include security

settings. You can program a Key Op-

erator Code to prevent unauthorized

persons from changing User Tools

settings or finding a password. Make

sure you enter a Key Operator Code

using an eight-digit number to ensure

security.

❒ When you set the Key Operator

Code active, enter a code with the

number keys and select [Partial] or

[All Initial Settings] to limit access.

The factory default is set to "Par-

tial". Make sure you enter a Key

Operator Code using an eight-dig-

it number to ensure security.

With User Tools, the following securi-

ty settings can be made:

• Selecting [Partial]

Only the Key Operator Tools

are protected with a Key Opera-

tor Code.

• Programming a Key Operator Code

• Displaying a password with a stored

• Selecting [All Initial Settings]

The key Operator Tools and

User Tools are protected with a

Key Operator Code.

file

• Programming the IP address of a

delivery server

• Programming and editing Personal

^APress the {User Tools/Counter} key.

If you have selected [All Initial Set-

tings], go to step C.

Boxes

^BSelect [Key Operator Code].

-The display that appears when

a Key Operator Code has

been programmed

^CEnter 8 digit Key Operator Code

with the number Keys.

When Key Operator Code is programed

and turned on, users have to enter a

programed Key Operator Code to oper-

ate the User Tools and Key Operator

Tools. This prevents unauthorized peo-

ple from changing registrations.

Note

❒

You can change the Key Operator

Code on or off with "System Settings".

Security Settings

Programming/Changing Key

Operator Code

Display Password with Stored

File

Reference

For details, see "Key Operator Tool

1/2" in the System Settings manual

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Select [Key Operator Tools].

A Press {User Tools/Counter} key.

B Press [System Settings] .

D Press [Display Password with Stored

File].

C Press Key Operator Tools.

E If you forget the password, press

[ON]. And if you make sure the

password, press [OFF].

Note

❒ It is necessary to return setting

[OFF] after making sure pass-

word.

D Press [ON] to enter an 8-digit Key

Operator Code.

F Press [OK].

E Select [All Initial Settings], and then

G Press [Exit].

press [ON].

H Press the {User Tools/Counter} key.

Note

❒ Make sure you select [All Initial

Settings] when programming a

Key Operator Code to ensure

security.

F Press [Exit].

G Press {User Tools/Counter} key .

Key Operator Tools (for Administrator)

Delivery Server IP Address

Programing/Editing Personal

Boxes

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press the {User Tools/Counter} key.

B Press [Facsimile Features].

C Select [Key Operator Tools].

D Select [Box Setting].

C Select [Delivery Server IP Address].

D Press [←] or [→] to move between

each group of three numbers.

Note

❒ If you make a mistake, press the

[Clear] and enter the correct

number.

E Press [OK].

F Press [Exit].

G Press the {User Tools/Counter} key.

E Select a box to program.

If you program a new box, press

"pNot Programed".

Note

❒ If you change a box already pro-

gramed, press it and go to step

❒ The security is not guaranteed if

no password is entered.

❒ Enter the password using up to

eight characters.

Security Settings

F Press [Personal Box].

J Specify any settings you require.

If you do not program [Password]

or [Receiver], go to step K.

Programing a Password

A Press [Password].

B Enter a password.

G Enter a Box Name.

Reference

For information about how to

input characters, see the System

Settings manual.

H Press [OK].

Note

I Enter a Box Code.

❒ If you enter an incorrect

password for a document

three times consecutively,

document access is refused.

Turn off the main power

switch, and then turn it on to

re-enter correctly. However,

access attempts for other

documents are still accepted.

❒ Enter Password using 4-digit

Note

number.

❒ To change the Box Code, press

the {Clear/Stop} key or [Clear]

and try again. To change Box

Name, press [Box Name] and re-

peat step G.

❒ If you make a mistake, press

the {Clear/Stop} key or [Clear]

and try again.

C Press [OK].

❒ If you make a mistake, press the

{Clear/Stop} key or [Clear] and

try again.

Key Operator Tools (for Administrator)

Programing a Receiver

Deleting Personal Boxes

A Press [Receiver].

Limitation

B Select a destination with the

❒ If the messages are programed in

Quick Dial Table.

the box, you cannot delete it.

A Press the {User Tools/Counter} key.

B Press [Facsimile Features].

C Select [Key Operator Tools].

D Select [Box Setting].

Note

❒ If the desired destination is

not shown, press [U Prev.] or

[T Next].

C Press [OK].

K Press [OK].

E Press [Delete].

A box mode is shown next to box.

L Press [Exit].

M Press the {User Tools/Counter} key.

The initial display is shown.

Security Settings

F Select a box you want to delete.

Note

❒ When selecting a file set with a

password, the password input

screen is displayed. Enter the

password using the number

keys and press [OK].

❒ If you enter an incorrect num-

ber, press {Clear} or the

{Clear/Stop} key to delete the en-

tered numbers. Press [Cancel] to

cancel file selection.

G Press [Delete].

A box is deleted and "pNot Pro-

gramed" is shown.

Note

❒ To cancel deleting a Special

Sender, press [Do not Delete] and

the display will return to step F.

H Press [Exit].

I Press the {User Tools/Counter} key.

The initial display is shown.

Cautions When Using Security Modes

When using security modes, note the following:

Key Operator Settings

User Settings

• Contact your sales or service repre-

sentative to check which version of

software is installed on the ma-

chine.

• Make sure you finish all settings

before beginning fax transmissions

or scanning originals.

• When using security modes, re-

mote management with Ridoc

Document Router is not possible.

• You can use a User Code to man-

age operating conditions but not to

protect confidential documents

from being viewed by other peo-

ple.

Reference

See "User Code" in the System

Settings manual.

• When specifying a delivery server

IP address, make sure to enter the

correct address. Delivery function

assures security for documents

stored in the document server us-

ing a registered password.

Reference

See "Delivery Server IP Ad-

dress", "File Transfer" in the

System Settings manual.

INDEX

Canceling a Facsimile Transmission

While the Original is Being Scanned , 8

Canceling a Print Job, 11

Canceling a Transmission While the

Message is Being Sent, 9

Personal Boxes, 59

Printing a Locked Print File, 56

Printing Personal Box Messages , 59

Printing Saved Documents, 41

Printing Stored Documents, 53

Programing/Editing Personal Boxes, 63

Programming/Changing Key Operator

Code, 62

Protecting Documents Stored in the

Document Server, 12

Protection of Documents Temporarily

Saved in the Memory of This Machine ,

Cautions When Using Security Modes ,

Delete File, 48

Deleting Locked Print Files , 57

Deleting Personal Boxes, 65

Delivery Server IP Address, 63

Display Password with Stored File, 62

Document Server

Deleting, 18, 23, 42

Resetting this machine, 11

Printing, 16, 21

Scanning in Copy mode, 20

Scanning in Document Server mode, 13

Scanning in Facsimile Mode, 44

Scanning in Scanner Mode, 24

Scanning the Original in Copier, Scanner

or Document Server Mode , 8

Security Functions of This Machine , 6

Sending a Stored File, 49

Settings

File Manage, 47

In General Office, 3

In Public Facilities, 3

Macintosh, 39

PS3, 36

RPCS, 33

Key Operator Settings, 4, 67

Key Operator Tools (for Administrator),

Stored file

Deleting, 28

Deliver, 29

Storing Documents, 31

Storing from Printer Driver, 31

Locked Print, 56

Making Settings

Macintosh, 38

User Settings, 5, 67

PS3, 35

RPCS, 31

Managing Saved Documents, 41

When Using Macintosh, 38

When Using PostScript 3 Printer Driver

(Optional) on Windows, 35

When Using RPCS Printer Driver

(Standard) on Windows, 31

Operating Conditions, 3

Operating Environment, 3

B004

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,

Minato-ku, Tokyo 107-8544, Japan

Phone: +81-(0)3-3479-3111

B004-8505

UE USA

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