Panasonic Kx Fm220 User Manual
Multi-Function  
Plain Paper FAX  
Model No.  
TO GET STARTED  
EASILY,  
KX-FM220  
PLEASE READ  
THIS SECTION FIRST.  
OPERATING INSTRUCTIONS  
¡This product is designed for use in the  
United States of America, and may not  
operate in other countries. (See page  
106 for more details.)  
Please read these Operating Instructions  
before using the unit and save for future  
reference.  
¡Este producto ha sido diseñado para su uso  
en los Estados Unidos de América, y puede  
no funcionar correctamente en otros países.  
(Consulte la página 106 para tener más  
detalles.)  
FOR OPERATION ASSISTANCE,  
CALL 1-800-HELP-FAX (1-800-435-7329)  
OR SEND A FAX TO 1-215-741-2069.  
Important safety instructions  
When using this unit, basic safety precautions  
should always be followed to reduce the risk of fire,  
electric shock, or personal injury.  
1. Read and understand all instructions.  
2. Follow all warnings and instructions marked on  
this unit.  
12. D. If the unit does not work normally by  
following the operating instructions. Adjust  
only controls covered by the operating  
instructions. Improper adjustment may  
require extensive work by an authorized  
servicenter.  
3. Unplug this unit from AC outlets before  
cleaning. Do not use liquid or aerosol  
cleaners. Use a damp cloth for cleaning.  
4. Do not use this unit near water, for example:  
near a bath tub, wash bowl, kitchen sink, etc.  
5. Place this unit securely on a stable surface.  
Serious damage and/or injury may result if the  
unit falls.  
6. Do not cover slots and openings on the unit.  
They are provided for ventilation and  
protection against overheating. Never place  
the unit near radiators, or in a place where  
proper ventilation is not provided.  
7. Use only the power source marked on the unit.  
If you are not sure of the type of power  
supplied to your home, consult your dealer or  
local power company.  
8. For safety purposes this product is equipped  
with a three prong grounded plug. If you do  
not have this type of outlet, please have one  
installed. Do not use any type of adaptor plug  
to defeat this safety feature.  
9. Do not place objects on the power cord. Install  
the unit where no one can step or trip on the  
cord.  
10. Do not overload wall outlets and extension  
cords. This can result in the risk of fire or  
electric shock.  
11. Never push any objects through slots in this  
unit. This may result in the risk of fire or  
electric shock. Never spill any liquid on the  
unit.  
12. E. If the unit has been dropped or physically  
damaged.  
12. F. If the unit exhibits a distinct change in  
performance.  
14. During thunderstorms, avoid using telephones  
except cordless types. There may be a remote  
risk of an electric shock from lightning.  
15. Do not use this unit to report a gas leak, when  
in the vicinity of the leak.  
SAVE THESE  
INSTRUCTIONS  
INSTALLATION:  
1. Never install telephone wiring during a lightning  
storm.  
2. Never install telephone jacks in wet locations  
unless the jack is specifically designed for wet  
locations.  
3. Never touch uninsulated telephone wires or  
terminals unless the telephone line has been  
disconnected at the network interface.  
4. Use caution when installing or modifying  
telephone lines.  
WARNING:  
To prevent the risk of fire or electrical shock, do  
not expose this product to rain or any type of  
moisture.  
OTHER INFORMATION  
12. To reduce the risk of electric shock, do not  
disassemble this unit. Take the unit to an  
authorized servicenter when service is  
required. Opening or removing covers may  
expose you to dangerous voltages or other  
risks. Incorrect reassembly can cause electric  
shock when the unit is subsequently used.  
13. Unplug this unit from the wall outlet and refer  
servicing to an authorized servicenter when  
the following conditions occur:  
¡Keep the unit away from electrical noise-  
generating devices, such as fluorescent lamps  
and motors.  
¡The unit should be kept free from dust, high  
temperature and vibration.  
¡The unit should not be exposed to direct sunlight.  
¡Do not place heavy objects on top of this unit.  
¡Do not touch the plug with wet hands.  
A. When the power supply cord or plug is  
damaged or frayed.  
12. B. If liquid has been spilled into the unit.  
12. C. If the unit has been exposed to rain or  
water.  
3
Table of Contents  
Before you start  
¡Included accessories RRRRRRRRRRRRRRRRRRRRRRR 6  
¡Accessory order information RRRRRRRRRRRRRRRRRRRR 6  
¡Overview RRRRRRRRRRRRRRRRRRRRRRRRRRRR 7  
Quick Start  
Installation  
¡Installing the diverter RRRRRRRRRRRRRRRRRRRRRRR 8  
¡Installing the paper RRRRRRRRRRRRRRRRRRRRRRRR 8  
¡Connecting the telephone line and the power outlet RRRRRRRRR 10  
¡Location of controls RRRRRRRRRRRRRRRRRRRRRRR 11  
¡Help function RRRRRRRRRRRRRRRRRRRRRRRRRR 12  
Initial preparation  
¡Setting the date and time RRRRRRRRRRRRRRRRRRRRR 13  
¡Setting your logo RRRRRRRRRRRRRRRRRRRRRRRR 14  
¡Setting your facsimile telephone number RRRRRRRRRRRRRR 15  
Basic operations  
¡Making voice calls RRRRRRRRRRRRRRRRRRRRRRRR 16  
¡Answering voice calls <Caller ID capability>RRRRRRRRRRRRR 17  
¡Making a copy RRRRRRRRRRRRRRRRRRRRRRRRR 18  
¡Transmitting documents RRRRRRRRRRRRRRRRRRRRR 20  
¡Receiving documents (receive mode, etc.) RRRRRRRRRRRRR 22  
¡Operating the answering device RRRRRRRRRRRRRRRRRR 26  
Special receiving modes  
FAX (FAX ONLY) mode (receiving fax documents only)RRRRRRRRRR 29  
TEL/FAX mode (automatic voice and fax recognition) RRRRRRRRRR 30  
Advanced  
Operations  
Automatic dialing  
Storing telephone numbers for automatic dialingRRRRRRRRRRRRR 33  
Making voice calls using automatic dialing RRRRRRRRRRRRRRR 34  
Transmitting documents using automatic dialingRRRRRRRRRRRRR 34  
Electronic telephone directory (selecting a station name in the directory) RR 35  
Telephone  
Voice contact (talking to the caller during or  
after fax reception or transmission) RRRRRRRRRRRRRRRRR 36  
TONE, FLASH and REDIAL/PAUSE buttons RRRRRRRRRRRRRR 37  
Special sending features  
Polling (retrieving fax documents) RRRRRRRRRRRRRRRRRRR 38  
Delayed transmission (sending a fax at a later time) RRRRRRRRRRR 39  
Reserving transmission during fax reception RRRRRRRRRRRRRR 40  
Special receiving features  
Remote fax receiving (using an extension telephone to receive a fax message) 41  
Receiving with a distinctive ring service RRRRRRRRRRRRRRRR 42  
Answering device  
Recording your own greeting messages RRRRRRRRRRRRRRRR 43  
Transferring incoming call messages RRRRRRRRRRRRRRRRR 45  
Operating the answering device from a remote telephone RRRRRRRR 47  
Enhanced copy features  
Making a reduction copy RRRRRRRRRRRRRRRRRRRRRRR 52  
4
For Assistance, Call 1-800-435-7329  
Summary of user programmable featuresRRRRRRRRRRRRRRRR 53  
Setting the ANS/FAX mode ring count RRRRRRRRRRRRRRRR 54  
Setting the FAX (FAX ONLY) mode ring count RRRRRRRRRRRR 55  
Setting the TEL/FAX mode ring count RRRRRRRRRRRRRRRR 56  
Setting the silent fax recognition ring count RRRRRRRRRRRRRR 57  
Changing the caller’s recording timeRRRRRRRRRRRRRRRRR 57  
Setting the dialing mode RRRRRRRRRRRRRRRRRRRRRR 58  
Changing the logo print position RRRRRRRRRRRRRRRRRR 59  
Sending documents overseas RRRRRRRRRRRRRRRRRRR 60  
Receiving oversized documents RRRRRRRRRRRRRRRRRR 61  
Changing the display contrast RRRRRRRRRRRRRRRRRRR 62  
Setting the message alert RRRRRRRRRRRRRRRRRRRRR 63  
Setting the recording time alert RRRRRRRRRRRRRRRRRRR 63  
Setting the memory reception alert RRRRRRRRRRRRRRRRR 64  
Setting the friendly reception RRRRRRRRRRRRRRRRRRRR 64  
Setting the fax voice guidance RRRRRRRRRRRRRRRRRRR 65  
Changing the recording time for the ANS/FAX greeting message RRRR 66  
Setting the ICM monitor RRRRRRRRRRRRRRRRRRRRRR 66  
Signaling your pager that you have received a fax document RRRRRR 67  
Setting the film detectionRRRRRRRRRRRRRRRRRRRRRR 68  
Resetting the advanced features RRRRRRRRRRRRRRRRRR 69  
Printing reports and lists RRRRRRRRRRRRRRRRRRRRRRR 70  
Special  
Settings  
Features RRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 74  
PreparationRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 74  
Connecting to a computer RRRRRRRRRRRRRRRRRRRRR 74  
Installing the Multi-Function Center software RRRRRRRRRRRRR 75  
Included applications RRRRRRRRRRRRRRRRRRRRRRR 75  
Printing/faxing from a Windows application RRRRRRRRRRRRRRR 76  
Receiving faxes on your PC RRRRRRRRRRRRRRRRRRRRR 80  
Faxing a document on the facsimile unit RRRRRRRRRRRRRRRR 83  
Making an Address BookRRRRRRRRRRRRRRRRRRRRRRR 84  
Scanning and saving documents RRRRRRRRRRRRRRRRRRR 85  
Receiving faxes directly to your fax machine RRRRRRRRRRRRRR 86  
Getting help for further informationRRRRRRRRRRRRRRRRRRR 87  
Multi-Function  
Center  
Troubleshooting  
Error messages on the display RRRRRRRRRRRRRRRRRRRR 89  
Before requesting help RRRRRRRRRRRRRRRRRRRRRRRR 91  
If a power failure occurs... RRRRRRRRRRRRRRRRRRRRRR 93  
Error codes on your PC when using Multi-Function Center software RRRR 94  
Clearing a recording paper jam RRRRRRRRRRRRRRRRRRRR 96  
Clearing a document jamRRRRRRRRRRRRRRRRRRRRRRR 98  
Adjusting the feeder pressure RRRRRRRRRRRRRRRRRRRRR 98  
Troubleshooting  
and  
Routine Care  
Routine care  
Checking the remaining film RRRRRRRRRRRRRRRRRRRRR 99  
Replacing the film or film cartridgeRRRRRRRRRRRRRRRRRRR 99  
Cleaning the inside of the unit RRRRRRRRRRRRRRRRRRRR 101  
FCC information RRRRRRRRRRRRRRRRRRRRRRRRRR 102  
Limited warranty RRRRRRRRRRRRRRRRRRRRRRRRRR 103  
Service center directory RRRRRRRRRRRRRRRRRRRRRRR 104  
User information RRRRRRRRRRRRRRRRRRRRRRRRRR 105  
Specifications RRRRRRRRRRRRRRRRRRRRRRRRRRR 106  
One-touch dialing list RRRRRRRRRRRRRRRRRRRRRRRR 107  
Speed dialing list RRRRRRRRRRRRRRRRRRRRRRRRRR 109  
Index RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR 111  
General  
Information  
5
For Assistance, Call 1-800-435-7329  
Before you start  
Included accessories  
(To order, call toll free 1-800-332-5368 or see the fax order instructions below.)  
Telephone line  
cord RRRRRR 1 pc.  
Part No. PQJA59V  
Power cord RRR 1 pc.  
Part No. PQJA200Z  
HandsetRRRRR 1 pc. Handset cord RR 1 pc.  
Part No. PFJXE0105Z  
Part No. PQJA212M  
Panasonic Multi-Function  
Center Software  
Diverter RRRRR 1 pc. Paper tray RRRR 1 pc. Film cartridge RR 1 pc.  
Part No. PFUS1074Z  
Part No. PFYEFP200M  
(with starter film)  
(Floppy disks)RR 3 pcs.  
Part No. PFZXFM210M  
—The film cartridge is  
pre-installed.  
¡If any items are missing or damaged, contact your dealer.  
¡The part numbers listed above are subject to change without notice.  
¡Save the original carton and packing materials for future shipping and transporting of the unit.  
To use this unit with your PC  
Purchase a Panasonic KX-FA180 serial cable or a RS232C cable (DB9 Female/DB25 Male).  
To order a KX-FA180, call toll free 1-800-332-5368 or see the fax order instructions below, or purchase at any  
computer supply store.  
Accessory order information  
The starter film is only 20 meters (65P) long. We recommend buying regular film [100 m  
(328P)] for extra stock.  
To order, call toll free 1-800-332-5368 or see the fax order instructions below.  
Fax orders: Please send a fax to 1-800-237-9080. Include: Your name, shipping address,  
telephone number, credit card type, number, expiration date and your signature, part  
number of the accessories you want, and quantity. Also include the delivery method—  
overnight, 2nd day, or ground.  
Model No.  
Description  
Specifications  
Comment  
1 cartridge and 1 film  
[216 mmq100 m (81⁄2wq328P) roll]  
The film has been already  
installed in the cartridge.  
KX-FA135  
Film cartridge  
2 films  
Film only. Use with your  
original cartridge.  
KX-FA136  
Replacement film  
Serial cable  
[216 mmq100 m (81⁄2wq328P) rolls]  
DB9 Female/DB25 Male  
Includes Adaptor  
KX-FA180  
RS232C compatible cable  
Note:  
The film is not reusable. Do not rewind and use the film again.  
6
For accessory order, call toll free 1-800-332-5368  
Overview  
Paper tray  
Document guide(s)  
Document entrance  
Speaker  
Recording paper  
entrance  
Document feeder  
tray  
Recording paper  
set lever  
Front cover open  
lever  
Recording paper exit  
Serial interface connector  
(Used to connect to your PC with a  
RS232C cable. For system requirements,  
see page 74.)  
Paper stacker  
Microphone  
(Used to talk the other party when using the speakerphone.  
Also used to record greeting messages.)  
Diverter  
Document exit  
7
For Assistance, Call 1-800-435-7329  
Installation  
Installing the diverter  
Insert the diverter into the slots on the main unit until it  
clicks into place.  
Bottom  
Diverter  
Slots  
Installing the paper  
The recording paper size that can be loaded is letter or legal. The paper tray can hold up to 150 sheets of  
75 g/m2 (20 lb.) paper. Use 60 to 90 g/m2 (16 to 24 lb.) paper.  
Open the paper tray.  
1
Paper tray  
Insert the two fins on the paper tray into the slots  
Fins  
2
3
on the back of the unit.  
Paper tray  
Slots  
Pull the recording paper set lever forward.  
Recording paper  
set lever  
8
For Assistance, Call 1-800-435-7329  
Fan the stack of paper to avoid a paper jam and  
insert the paper into the paper tray.  
Upper limit  
Tab  
4
¡The height of the stack of the paper should not  
exceed the upper limit on the paper tray, or it  
may cause a paper jam.  
¡The paper should not be over the tab.  
¡If the paper is not inserted correctly, readjust the  
paper or a paper jam may occur.  
stack of  
paper  
Paper tray  
Correct  
Incorrect  
Move the recording paper set lever back.  
Recording paper  
set lever  
5
6
Pull out the paper stacker from the bottom of the  
unit completely.  
¡Do not place the unit in areas where the paper  
tray may be obstructed by walls, etc.  
Paper stacker  
Note:  
¡Do not use different types or thicknesses of paper in the paper tray at the same time. This may cause a  
paper jam.  
¡Avoid extremely smooth or shiny paper that is highly textured. Also avoid paper that is coated, damaged or  
wrinkled, or paper with a cotton and/or fiber content that is over 20%.  
¡Avoid used paper for double-sided printing.  
¡Do not use paper printed from this unit for double-sided printing with other copiers or printers, or a paper jam  
may occur.  
Adding paper to the paper tray  
Recording paper  
set lever  
1. Pull the recording paper set lever forward.  
¡The unit will beep and the following message is  
displayed.  
CHECK LEVER  
Display:  
2. Remove the paper from the paper tray.  
3. Add more paper to the removed paper.  
4. Fan the entire stack of paper and insert it into the  
paper tray.  
5. Move the recording paper set lever back.  
9
For Assistance, Call 1-800-435-7329  
Connecting the telephone line and the power  
outlet  
1. Connect the handset and handset cord.  
2. Connect the telephone line cord.  
3. Connect the power cord.  
¡When the power is turned on for the first  
time, the unit will print an information list  
about the starter film.  
Power socket  
Power cord  
Handset  
Power outlet  
(120 V, 60 Hz)  
Power surge  
protector  
(
)
Handset cord  
Single telephone line  
(RJ11C)  
Line surge  
protector  
Telephone line cord  
(
)
Note:  
¡For additional equipment protection, we recommend the use of a surge protector. The following types are  
available: TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE  
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).  
¡When you operate this product, the power outlet should be near the product and easily accessible.  
¡If the following message is displayed when the unit is plugged in, the recording paper set lever is released.  
CHECK LEVER  
Display:  
Move the lever back (see step 5 on page 9).  
Automatic dialing mode setting  
When the power cord is connected, the unit will start detecting the dialing mode.  
CHECKING LINE  
Display:  
Wait until one of the following messages is displayed:  
—If your line has touch tone service, the unit will display the following message:  
LINE IS TONE  
—If your line has rotary pulse dial service, the unit will display the following message:  
LINE IS PULSE  
Display:  
Display:  
¡If you connect the power cord before connecting the telephone line cord, the following messages will be  
shown alternately:  
CONNECT TEL LINE  
TEL LINE IS OPEN  
Connect the telephone line cord.  
¡If the power cord is disconnected or a power failure occurs, the unit will detect the dialing mode again when  
power is restored.  
¡You can change the dialing mode setting manually. See page 58.  
10  
For Assistance, Call 1-800-435-7329  
Location of controls  
Control panel  
Used to listen to new recorded messages (p. 26, 27).  
Dial keypad  
Used to erase recorded messages (p. 26, 44).  
Checks the amount of remaining film  
(p. 99).  
Used to print a quick reference  
(see “HELP function” on the next page).  
Used to initiate/exit programming.  
Used to select a resolution (p. 18).  
Used for one-touch dialing.  
Also used as character and  
command keys (p. 14, 33, 34).  
Display  
panel  
Used for speed dialing (p. 34, 35).  
ABC  
DEF  
1
2
3
1
10  
2
6
15  
7
GHI  
JKL  
MNO  
MEMORY% CALLS  
4
5
6
11  
3
16  
8
NEW  
MESSAGES  
PRS  
TUV  
WXY  
HELP  
ERASE  
12  
4
17  
9
7
8
9
13  
5
18  
OPER  
DIRECTORY  
MENU  
FILM REMAINING RESOLUTION  
LOWER  
OPEN  
14  
0
TONE  
STOP  
START/COPY/SET  
FLASH  
REDIAL/PAUSE  
MUTE  
AUTO RECEIVE  
FAX/MSG.SYS.  
DIGITAL  
SP-PHONE  
VOLUME  
RINGER/HANDSET/SPEAKER  
MIC  
Used to stop an operation  
or programming.  
Used to select a  
lower station  
(p. 33, 34).  
Used for voice muting (p. 16).  
Used to turn on/off the auto  
receive mode (p. 22, 24).  
Used for the speakerphone operation (p. 16).  
Adjusts ringer/handset/speaker volumes.  
Also used as a cursor key or a selection key  
(p. 13, 16, 17).  
Redials the last number dialed.  
Also inserts a pause during dialing (p. 37).  
Used as a hookswitch (p. 37).  
Used to initiate fax transmission/reception and copying.  
Also used to store a parameter during programming.  
Changes from pulse to tone during dialing (p. 37).  
11  
For Assistance, Call 1-800-435-7329  
Location of controls (cont.)  
Answering control buttons  
Used to select a greeting message (p. 43, 44).  
Used to check greeting  
messages (p. 44).  
Used to record a  
greeting message (p. 43).  
Used for slow  
Used for quick playback  
playback (p. 27).  
(p. 27).  
GREETING  
SELECT  
REC  
CHECK  
QUICK  
PLAYBACK  
SLOW  
REPEAT  
SKIP  
ALL  
MESSAGES  
MEMO/  
2WAY REC  
Used to play back all messages (p. 26, 27).  
Used to repeat recorded messages (p. 27).  
Used to skip a recorded message (p. 27).  
Used to record a memo message (p. 28).  
Also used to record a telephone conversation (p. 28).  
Help function  
For assistance, press (HELP). The unit will print a quick  
reference.  
HELP  
12  
For Assistance, Call 1-800-435-7329  
Initial preparation  
Before using your unit, program the correct date and time, your logo and your facsimile telephone  
number.  
This information will be printed on the top of each page transmitted from your unit.  
Your logo  
Your facsimile telephone number  
Date and time  
FROM : Panasonic Fax system  
PHONE NO : 1234567  
Feb. 26 1997 04:02PM P1  
Fax Correspondence  
Setting the date and time  
Press (MENU).  
Press (START/COPY/SET).  
1
7
8
SYSTEM SET UP  
Display:  
Press (MENU).  
Press K, then @ A.  
2
SET DATE & TIME  
Press (START/COPY/SET).  
3
4
Enter the correct month/day/year by selecting  
each 2 digits.  
Dial keypad  
(MENU)  
Example: Aug. 10 1997  
1
4
7
2
5
8
0
3
6
9
Press @H A@ IG.  
M:08/D:10/Y:97  
¡If you make a mistake, press (fi)/(fl)  
((VOLUME)) to move the cursor to the  
incorrect number, then make corrections.  
Press (START/COPY/SET).  
(STOP)  
(fi)/(fl)  
5
6
((VOLUME))  
Enter the correct hour/minute by selecting  
each 2 digits.  
Press J to select AM or PM.  
Example: 3:00PM  
(START/COPY/SET)  
Press @C @@, then press J  
until PM is displayed.  
Note:  
TIME: 03:00PM  
¡If you press (STOP) while programming, the  
display will return to the previous one.  
¡The accuracy of the clock will be  
¡If you make a mistake, press (fi)/(fl)  
((VOLUME)) to move the cursor to the  
incorrect number, then make corrections.  
approximately L60 seconds a month.  
13  
For Assistance, Call 1-800-435-7329  
Setting your logo  
The logo can be a company, division or personal name in an abbreviated form.  
Direct call  
station keys  
Press (MENU).  
Dial keypad  
(MENU)  
(STOP)  
1
Display: SYSTEM SET UP  
Press K, then @ B.  
1
4
7
2
5
8
0
3
6
9
2
3
4
YOUR LOGO  
Press (START/COPY/SET).  
LOGO=  
Enter your logo up to 30 characters using the  
dial keypad and direct call station keys.  
(fi)/(fl)  
For example, when entering “Bill” as your logo:  
((VOLUME))  
(START/COPY/SET)  
1. Press B twice.  
LOGO=B  
Character table  
2. Press D six times.  
Keys  
Characters  
LOGO=Bi  
1
2
3
4
1 [ ] { } + – / = , . _ '  
A B C a b c 2  
3. Press E six times.  
LOGO=Bil  
D E F d e f 3  
4. Press (fl) ((VOLUME)) to move the cursor  
and press E six times.  
G H I g h i 4  
LOGO=Bill  
5
J K L j k l 5  
Dial  
keys  
6
7
8
9
0
M N O m n o 6  
P Q R S p q r s 7  
T U V t u v 8  
Note:  
¡If you use the same number key continuously  
to enter the next character, press  
(fl) ((VOLUME)) to move the cursor.  
W X Y Z w x y z 9  
0 ( ) < > ! " # $ % & ¥  
: ; ? | U @ ^ ’ ¢  
Press (START/COPY/SET).  
5
6
1
Press (MENU).  
INSERT key (Used to insert one  
character or one space.)  
2
SECRET key (Used for automatic  
dialing on page 33.)  
3
6
Direct  
call  
station  
keys  
SPACE key (Used to replace one  
character with a space.)  
To correct a mistake while  
programming  
DELETE key (Used to delete one  
character.)  
7
8
Use (fi)/(fl) ((VOLUME)) to move the cursor to the  
incorrect character, then make the correction.  
HYPHEN key (Used to insert a  
hyphen.)  
or  
Press (STOP) to delete the character to the left of  
⁄ key (Used to move the cursor to  
the cursor.  
the left.)  
¤ key (Used to move the cursor to  
the right.)  
14  
For Assistance, Call 1-800-435-7329  
Setting your facsimile telephone number  
Press (MENU).  
1
Dial keypad  
(MENU)  
SYSTEM SET UP  
YOUR TEL NO.  
NO.=  
Display:  
Press K, then @ C.  
1
4
7
2
5
8
0
3
6
9
2
3
Press (START/COPY/SET).  
Enter your facsimile telephone number up to  
20 digits.  
4
(STOP)  
(fi)/(fl)  
¡The K button inserts a space and the J button  
((VOLUME))  
a “+”.  
(START/COPY/SET)  
¡If you make a mistake, press (fi)/(fl)  
((VOLUME)) to move the cursor to the incorrect  
number, then make corrections.  
OR  
Press (STOP) to delete the wrong number to the  
left of the cursor.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
15  
For Assistance, Call 1-800-435-7329  
Basic operations  
Making voice calls  
Press (DIGITAL\SP-PHONE) or lift the handset.  
1
Dial keypad  
Handset  
Dial the telephone number.  
2
3
4
¡If you misdial, hang up and dial again.  
When the other party answers, speak into the  
microphone or handset.  
When finished, press (DIGITAL\SP-PHONE) or  
hang up the handset.  
(MUTE)  
(DIGITAL\SP-PHONE)  
(VOLUME)  
Microphone  
Voice muting  
Handset volume  
Using this feature, the other party cannot hear you  
but you can hear them.  
Press (VOLUME) (’/‘) while using the handset.  
¡3 levels (high/middle/low) are available.  
1. Press (MUTE) during a telephone conversation.  
<MUTE>  
Display:  
Speaker volume  
2. To resume the conversation, press (MUTE).  
Press (VOLUME) (’/‘) while using the  
speakerphone.  
¡8 levels (high to low) are available.  
Hints for speakerphone operation:  
¡Use the speakerphone in a quiet room.  
¡If you have difficulty hearing the other party,  
adjust the volume using (VOLUME).  
¡If you and the other party speak at the same  
time, parts of your conversation will be cut off.  
¡To switch to the handset, lift the handset. To  
switch back to the speakerphone, press  
(DIGITAL\SP-PHONE).  
16  
For Assistance, Call 1-800-435-7329  
Answering voice calls  
When the unit rings, press (DIGITAL\SP-PHONE)  
1
2
or lift the handset.  
When finished, press (DIGITAL\SP-PHONE) or  
Handset  
hang up the handset.  
Caller ID capability  
This unit is compatible with a Caller ID service offered  
by your local telephone company. To use this feature,  
you must subscribe to a Caller ID service.  
Caller ID allows you to view the name or telephone  
number of the caller before you answer the call. The  
calling party information (name has priority) will be  
displayed after the first ring.  
By using Caller ID, you have the option of whether or  
not to answer the call depending on the caller.  
(DIGITAL\SP-PHONE) (VOLUME)  
(START/COPY/SET)  
Important:  
¡When you subscribe to a Caller ID service,  
set the ring count settings to 2 or more rings:  
—ANS/FAX mode ring count (p. 54),  
—FAX (FAX ONLY) mode ring count (p. 55)  
and  
The unit also keeps the caller’s information and prints a  
list automatically after every 35 calls.  
¡To set this feature, see page 73.  
¡To print out the caller list manually, see page 70.  
¡—TEL/FAX mode ring count (p. 56).  
Ringer volume  
Press (VOLUME) (’/‘) while the unit is idle.  
¡4 levels (high/middle/low/off) are available.  
To turn the ringer off:  
1. Press (VOLUME) (’) repeatedly.  
¡The following messages will be shown  
alternately:  
RINGER OFF= OK?  
Display:  
YES: PRESS SET  
2. Press (START/COPY/SET).  
While the ringer volume is set to off:  
The display will show the following message and the  
unit will not ring when receiving a call:  
RINGER OFF  
When receiving a call, the unit will not ring, but will  
show the following message:  
INCOMING CALL  
17  
For Assistance, Call 1-800-435-7329  
Making a copy  
Any transmittable document can be copied.  
Open the document feeder tray.  
Document  
feeder tray  
1
Insert the documents (up to 15 sheets) FACE  
2
3
4
5
DOWN until a beep tone is heard.  
Document guides  
FACE DOWN  
Adjust the document guides to the width of the  
document.  
Press (RESOLUTION) repeatedly to the desired  
setting, if needed (see below).  
Press (START/COPY/SET).  
¡The unit will start printing.  
(STOP) (RESOLUTION)  
(START/COPY/SET)  
Note:  
¡When copying, the unit will automatically select FINE  
resolution.  
¡You can make or receive a voice call while making a  
copy.  
To stop copying  
Press (STOP).  
Selecting the resolution  
To feed 16 or more sheets  
at a time  
You can select the desired resolution by pressing  
(RESOLUTION).  
Insert the first 15 sheets of the document. Add the  
extra sheets (up to 15) before the last sheet is fed  
into the unit.  
For printed or  
STANDARD  
typewritten originals  
with normal-sized  
characters.  
For originals with  
small printing.  
FINE  
For originals with  
minute printing.  
SUPER FINE  
For originals  
HALF TONE  
containing  
photographs,  
shaded drawings,  
etc.  
Note:  
¡Using the fine, super fine or half tone setting will  
increase the transmission time.  
¡If the resolution setting is changed during  
feeding, it will be effective from the next sheet.  
¡The super fine resolution only works with other  
compatible machines.  
18  
For Assistance, Call 1-800-435-7329  
Documents the unit can feed  
Minimum size  
Maximum size  
Effective scanning area  
Document weight  
Single sheet:  
Scanned  
area  
45 to 90 g/m2 (12 to 24 lb.)  
Multiple sheets:  
60 to 75 g/m2 (16 to 20 lb.)  
128 mm  
4 mm  
(5w)  
208 mm (83⁄16w)  
Paper width  
216 mm (81⁄2w)  
216 mm  
(81⁄2w)  
Note:  
¡Remove clips, staples or other similar fastening objects.  
¡Check that ink, paste or correction fluid has dried.  
¡Do not send the following types of documents: (Use copies for fax transmission.)  
—Chemically treated paper, such as carbon or carbonless duplicating paper  
—Electrostatically charged paper  
—Heavily curled, creased or torn paper  
—Paper with a coated surface  
—Paper with a faint image  
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)  
19  
For Assistance, Call 1-800-435-7329  
Transmitting documents  
Open the document feeder tray.  
Document  
feeder tray  
Document guides  
1
Insert the documents FACE DOWN (up to  
2
3
4
5
6
7
8
15 sheets) until a beep tone is heard.  
Dial keypad  
Adjust the document guides to the width of the  
document.  
FACE DOWN  
Press (RESOLUTION) repeatedly to the desired  
setting, if needed (see page 18).  
Press (DIGITAL\SP-PHONE) or lift the handset.  
Dial the telephone number.  
¡If you misdial, hang up and dial again.  
(DIGITAL\SP-PHONE)  
(STOP)  
(RESOLUTION)  
When a fax tone is heard, press  
(START/COPY/SET).  
(START/COPY/SET)  
Hang up the handset if using it.  
Note:  
¡If the other party answers your call, ask them to start  
receiving a fax, then press your (START/COPY/SET).  
To stop transmission  
Press (STOP).  
¡To eject the document, press (STOP) again.  
Fax voice guidance about  
transmission  
After transmission, one of the following messages  
will tell you the result.  
—Transmission is complete.  
—Transmission has failed.  
—Transmission has been interrupted.  
You can set this feature to OFF and the guidance  
will not be heard. Or you can set this feature to  
ERROR and the guidance will prompt you only  
when fax transmission fails (see page 65).  
20  
For Assistance, Call 1-800-435-7329  
Need help?—Follow the voice guide  
Press (MENU) until the following is displayed.  
1
XMT VOICE GUIDE  
Display:  
Dial keypad  
Press (HELP).  
2
FACE DOWN  
Voice guide:  
To transmit, insert the document face  
down until you hear the beep.  
Insert the documents FACE DOWN until a beep  
tone is heard.  
3
Voice guide:  
(DIGITAL\SP-PHONE)  
(HELP)  
(MENU)  
(START/COPY/SET)  
(VOLUME)  
Press the speaker phone button, then dial  
the phone number. When the fax tone is  
heard, press the start button.  
Press (DIGITAL\SP-PHONE).  
4
5
6
Dial the telephone number.  
When a fax tone is heard, press  
(START/COPY/SET).  
Voice guide:  
Start transmission.  
Note:  
¡You can lift the handset instead of pressing  
(DIGITAL\SP-PHONE) in step 4.  
Fax voice guidance volume  
Press (VOLUME) (’/‘) while listening to the  
voice guidance.  
¡9 levels (high to off) are available.  
21  
For Assistance, Call 1-800-435-7329  
Receiving documents (receive mode, etc.)  
Setting the receive mode  
The unit has two receive modes:  
The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance.  
Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out.  
The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in  
and wish to answer voice and fax calls.  
These modes can be selected by pressing the (AUTO\RECEIVE) button.  
AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.  
MANUAL RECEIVE MODE  
Allows you to answer all calls manually.  
When the unit rings, you must answer all calls by picking  
up the handset.  
AUTO RECEIVE  
FAX/MSG.SYS.  
¡When a fax call is received, you can start fax reception  
by pressing (START/COPY/SET).  
The FAX/MSG.SYS.  
indicator is off.  
TEL mode  
For further details, see page 23.  
(pre-selected) ¡You can change to the ANS/FAX mode from a remote  
location. Call your unit from a touch tone telephone  
and wait for 15 rings. The answering system will  
temporarily answer the line.Then enter the remote  
operation ID (page 48) during the greeting message.  
The unit will switch to the ANS/FAX mode.  
Automatic voice and fax recognition  
When a fax call is detected, the unit will automatically  
answer the line and start reception.  
When a voice call is detected, the unit will start to ring.  
TEL/FAX  
mode  
You can lift the handset to answer the call.  
For further information about this mode, see pages  
30 through 32. To change the number of rings before a  
call is answered, see page 56.  
AUTO RECEIVE MODE  
Records voice messages and/or receives fax  
documents.  
AUTO RECEIVE  
FAX/MSG.SYS.  
ANS/FAX  
When a voice call is detected, the telephone answering  
machine will record the voice message.  
mode  
When a fax call is detected, the facsimile unit will receive  
fax documents (see pages 24 and 25). To change the  
number of rings before a call is answered, see page 54.  
(pre-selected)  
The FAX/MSG.SYS.  
indicator is on.  
Receives fax documents only.  
FAX (FAX  
ONLY)  
The unit will answer all calls automatically and activate  
the fax function (see page 29). To change the number of  
rings before a call is answered, see page 55.  
mode  
Note:  
¡Regardless of the mode you select, you can always place calls and send faxes.  
22  
For Assistance, Call 1-800-435-7329  
Allowing you to answer all calls manually (TEL mode)  
When the unit rings, press (DIGITAL\SP-PHONE)  
1
2
or lift the handset to answer the call.  
When:  
—document reception is required,  
—a slow beep is heard, or  
—no sound is heard,  
press (START/COPY/SET).  
Hang up the handset, if using it.  
3
(STOP)  
AUTO RECEIVE  
FAX/MSG.SYS.  
(DIGITAL\SP-PHONE)  
The FAX/MSG.SYS.  
indicator is off.  
(START/COPY/SET)  
Friendly reception  
Memory reception  
When you answer the call and hear a slow beep,  
the unit will automatically start fax reception even if  
you do not press (START/COPY/SET).  
¡If this feature is not required, set to OFF (see  
page 64).  
When a printing problem is detected, the unit will  
temporarily store the received document into  
memory.  
While documents are in memory, the unit will:  
—display an error message and the following  
message alternately:  
When friendly reception is activated, one of the  
following messages will be heard.  
—Please hang up the handset for reception.  
—Start reception.  
Display: FAX IN MEMORY  
—alert you with a slow beep (Receive alert).  
¡Follow the instructions on pages 89 and 90 to  
clear the problem and print the stored document.  
¡For memory capacity, see page 106.  
¡If the voice guidance feature is set to OFF, these  
messages will not be heard (see page 65).  
Fax voice guidance about  
reception  
After reception, one of the following messages will  
tell you the result.  
To stop reception  
Press (STOP).  
—Reception is complete.  
—Reception has failed.  
—Reception has been interrupted.  
¡You can set this feature to OFF. Or you can set  
this feature to ERROR and the guidance will  
prompt you only when fax reception fails (see  
page 65).  
¡When the unit receives fax documents  
automatically, the voice guidance will not be  
played.  
23  
For Assistance, Call 1-800-435-7329  
Receiving documents (receive mode, etc.) (cont.)  
Receiving fax documents and/or recording incoming voice  
messages automatically (ANS/FAX mode)  
When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a  
facsimile machine and/or answering device.  
If a fax call is detected, the unit will automatically switch to receive faxes.  
If a voice call is detected, the answering system will begin recording, then the caller can leave a voice  
message.  
¡You can use a pre-recorded greeting message (see the next page) or record your own greeting message  
(see page 43).  
Setup of voice message and document reception  
The total recording time (including the greeting messages) is about 18 minutes. If messages are recorded in a  
noisy environment, the recording time may be shortened up to 11 minutes.  
To record incoming voice messages and receive fax documents, follow the steps below:  
Make sure that the AUTO RECEIVE mode is set to  
1
2
ANS/FAX (see page 29).  
To turn on the AUTO RECEIVE mode, press  
(AUTO\RECEIVE) until the FAX/MSG.SYS.  
indicator light goes on.  
¡The display shows the following message:  
ANS/FAX MODE  
Display:  
¡The remaining time for recording incoming  
messages will be displayed.  
TIME LEFT=10m13s  
Example:  
AUTO RECEIVE  
FAX/MSG.SYS.  
The FAX/MSG.SYS. indicator is on.  
Note:  
¡Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting, see  
page 57.  
¡When the remaining time is low, erase unnecessary messages from memory (see pages 26 and 50).  
¡While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not  
required, set the ICM monitor feature to OFF (see page 66).  
24  
For Assistance, Call 1-800-435-7329  
Pre-recorded greeting messages  
The unit has pre-recorded greeting messages. According to the situation, one of the following messages will  
be played to the caller.  
» When you do not record your own greeting message (page 43), the following message will be  
played.  
Hello! We are unable to answer right now.  
To send a fax, please start transmission.  
To leave a voice message, please speak after the beep.  
Thank you.  
» When the unit detects a problem, one of the following pre-recorded greeting messages will be  
played.  
Hello! We are unable to answer right now.  
To send a fax, please start transmission.  
To leave a voice message, please try again later.  
MESSAGE FULL  
Thank you.  
Hello! We are unable to answer right now.  
To send a fax, please try again later.  
To leave a voice message, please speak after the beep.  
FAX MEMORY FULL  
Thank you.  
MESSAGE FULL  
and  
Hello! We are unable to answer right now.  
Please try again later.  
FAX MEMORY FULL  
Thank you.  
Note:  
¡If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.  
25  
For Assistance, Call 1-800-435-7329  
Operating the answering device  
Listening to recorded messages  
When the unit receives voice messages;  
—the NEW MESSAGES indicator will flash,  
—the call counter will show the total number of recorded messages, and  
—a slow beep will sound if message alert (page 63) is set to ON.  
» To listen to new messages  
« Press (NEW\MESSAGES).  
Station  
key panel  
CALLS  
(call counter)  
» To listen to all messages  
« (OApLeLn\MthEeSsStaAtiGonESke).y panel, then press  
Note:  
¡During playback, the display shows the recorded order  
of the messages.  
¡Adjust the speaker volume using (VOLUME).  
¡The number of calls in the call counter will not reset  
until you erase your message.  
(VOLUME)  
NEW MESSAGES  
indicator  
Voice time/day stamp:  
During playback, a synthesized voice will  
announce the time and day when each message  
was recorded.  
(NEW\MESSAGES)  
(ALL\MESSAGES)  
Erasing recorded messages  
Erase unnecessary messages to prevent memory from becoming full.  
» To erase specific messages  
» Press (ERASE) while listening to the message you  
want to erase.  
¡3 beeps will sound and the following message is  
displayed.  
(ERASE)  
STOP=CANCEL  
Display:  
» ¡To stop erasing, press (STOP) during 3 beeps.  
» To erase all messages  
» 1. Press (ERASE) after listening to all of the  
messages.  
CLEAR MESSAGES?  
↑ ↓  
YES:PRESS SET  
(STOP)  
(START/COPY/SET)  
¡To stop erasing, press (STOP).  
» 2. Press (START/COPY/SET).  
ERASING  
ERASE COMPLETED  
26  
For Assistance, Call 1-800-435-7329  
Functions during playback  
» To repeat a message  
» Press (REPEAT) while listening to the message you  
(SLOW)  
(REPEAT)  
Station  
key panel  
» w¡Iafnytotuo prerepsesat(.REPEAT) within 5 seconds of the  
beginning of the message, the previous message  
will be played.  
» ¡To play back a specific message, press (REPEAT)  
repeatedly until you hear the message you want to  
repeat.  
» ¡When you want to repeat the new messages, press  
(NEW\MESSAGES) first, open the station key  
panel and press (REPEAT).  
» To skip a message  
(STOP)  
(NEW\MESSAGES)  
(QUICK)  
(SKIP)  
» Press (SKIP) to play the next message.  
» ¡When you want to skip the new messages, press  
(NEW\MESSAGES) first, open the station key  
panel and press (SKIP).  
(ALL\MESSAGES)  
» To change the playback speed  
» Press (QUICK) to play messages at one and a half  
times the original speed.  
Press (SLOW) to play messages at a half the  
original speed.  
» To return to the original speed:  
Press (QUICK) or (SLOW) again during quick or  
slow playback.  
» To stop playback  
» Press (STOP).  
» ¡To resume the new recorded messages, press  
(NEW\MESSAGES) within 1 minute after pressing  
(STOP).  
» ¡To resume all of the recorded messages, press  
(ALL\MESSAGES).  
27  
For Assistance, Call 1-800-435-7329  
Operating the answering device (cont.)  
Recording a memo message  
To leave a private message for someone, you can record a voice memo. This memo can be played back later,  
either directly or remotely.  
Open the station key panel.  
Station  
key panel  
1
Press (MEMO/2WAY\REC).  
2
3
4
¡A long beep will sound.  
Speak clearly into the microphone.  
When finished, press (STOP).  
(STOP)  
(VOLUME)  
Microphone  
(MEMO/2WAY\REC)  
Recording a telephone conversation  
During the telephone conversation, open the  
1
2
station key panel.  
Station  
key panel  
Press (MEMO/2WAY\REC).  
2WAY RECORDING  
Display:  
To stop recording, press (STOP) or hang up.  
3
Note:  
¡There may be legal restrictions in your state on  
recording two way telephone conversations. Inform the  
other party that the conversation is being recorded.  
(STOP)  
(VOLUME)  
(MEMO/2WAY\REC)  
Setting the answering device  
volume  
Press (VOLUME) (’/‘) while listening to the  
recorded messages.  
¡9 levels (high to off) are available.  
28  
For Assistance, Call 1-800-435-7329  
Special receiving modes  
FAX (FAX ONLY) mode  
(receiving fax documents only)  
When you turn on the AUTO RECEIVE mode set to FAX (FAX ONLY), the unit works as a dedicated facsimile  
machine. The unit will automatically answer all calls and generate fax tones to the callers.  
Changing the AUTO RECEIVE mode setting  
Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX (FAX ONLY) mode.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
Display:  
Press K, then @ E.  
1
4
7
2
5
8
0
3
6
9
2
3
4
AUTO RECEIVE  
Press (START/COPY/SET).  
MODE=ANS/FAX[ML]  
Press  
or  
to select FAX (FAX ONLY).  
MODE=FAX  
[ML]  
(START/COPY/SET)  
¡To return to the ANS/FAX mode, select ANS/FAX.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Setting the FAX (FAX ONLY) mode  
Press (AUTO\RECEIVE) until the FAX/MSG.SYS.  
indicator light goes on.  
¡The display shows the following message:  
Display: FAX MODE  
AUTO RECEIVE  
FAX/MSG.SYS.  
The FAX/MSG.SYS. indicator is on.  
29  
TEL/FAX mode  
(automatic voice and fax recognition)  
Use this mode when you wish to receive voice calls with rings, but do not want to hear the unit ring when  
faxes are received.  
When a call is received, the unit will work as follows:  
A call is received.  
The unit will automatically answer the line without ringing.  
(At this point, a telephone fee will be charged to the caller.)  
¡If a TEL/FAX greeting message is recorded (see page 43), it will be played to the caller.  
If extension telephones are connected, only they will ring before the call is answered. \  
The unit will now distinguish between a voice and fax call by detecting the calling tone.  
Fax call  
Voice call  
The unit will receive a document.  
The unit will start to ring. \  
¡While ringing, the unit will emit a  
different ring-back-tone to the calling  
party.  
Silent ring fax recognition system  
Answer the call using the speakerphone  
or the handset.  
¡If you do not answer the call by a  
preset number of rings, the facsimile  
unit will switch to the fax.  
\ Regarding the ringing pattern of extension telephones and the facsimile unit, see “Helpful hints  
when using the TEL/FAX mode” on the next page.  
Note:  
¡Some fax messages that are transmitted manually may not send a calling tone. These calls must be received  
manually.  
30  
Helpful hints when using the TEL/FAX mode  
» If an extension telephone is connected, the facsimile unit and the extension telephone will ring as  
follows.  
The extension  
telephone will ring twice.  
The facsimile unit will ring up to  
3 times.  
5 sec.  
The unit will  
TEL/FAX ring count  
Silent fax recognition ring count  
automatically activate the  
fax function to receive  
documents.  
If a fax calling tone (slow beep) is  
detected, the unit will automatically  
activate the fax function to receive  
documents without ringing.  
Note:  
¡You can change the number of rings for the TEL/FAX ring count and silent fax recognition ring count (see  
pages 56 and 57).  
Setting the TEL/FAX mode  
Change the MANUAL RECEIVE setting from the TEL mode to TEL/FAX mode.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
Display:  
Press K, then @ H.  
1
4
7
2
5
8
0
3
6
9
2
3
4
MANUAL RECEIVE  
Press (START/COPY/SET).  
MODE=TEL  
[ML]  
Press  
or  
to select TEL/FAX.  
MODE=TEL/FAX[ML]  
¡To return to the TEL mode, select TEL.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
6
Press (MENU).  
31  
TEL/FAX mode (cont.)  
Using the TEL/FAX mode  
Record the TEL/FAX mode greeting message (see  
1
page 43).  
¡The TEL/FAX mode greeting message will be  
played to the caller when the unit automatically  
answers an incoming call.  
Set the MANUAL RECEIVE mode to TEL/FAX  
(see page 31).  
2
3
Make sure that the AUTO RECEIVE mode is  
turned off.  
¡If the FAX/MSG.SYS. indicator light is on, press  
(AUTO\RECEIVE) to turn off the AUTO  
RECEIVE mode.  
¡The display shows the following message:  
AUTO RECEIVE  
FAX/MSG.SYS.  
TEL/FAX MODE  
Display:  
The FAX/MSG.SYS. indicator is off.  
32  
Automatic dialing  
Storing telephone numbers for automatic dialing  
The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most  
frequently dialed numbers.  
One-touch dialing: 18 stations (Each of the 9 direct station keys is divided into an upper station and a lower  
station).  
Speed dialing:  
This unit is equipped with 100 additional dialing stations. These stations are assigned to  
2-digit numbers (00–99).  
Press (MENU) until the following message is  
displayed.  
Direct call  
stations  
1
(DELETE)  
Speed dial  
stations  
Display: STORE TEL NO.  
(MENU)  
(SECRET)  
One-touch dialing:  
2a  
1
4
7
2
5
8
0
3
6
9
For upper stations (1–9)  
Press one of the direct call station keys.  
a: For lower stations (10–18)  
Press (LOWER), then press one of the direct  
call station keys.  
Speed dialing:  
2b  
(STOP)  
(START/COPY/SET)  
Press K, then press the desired 2-digit number  
(LOWER)  
(HYPHEN)  
(00–99).  
Enter the telephone number up to 30 digits in  
length.  
3
4
¡To enter a hyphen in a telephone number, press  
(HYPHEN) (direct call station 8).  
Press (START/COPY/SET).  
NAME=  
Enter the station name, up to 10 characters, by  
following the instructions on page 14.  
Helpful hint:  
5
6
¡To confirm stored telephone numbers and  
station names, print a telephone number list  
(see page 70).  
Press (START/COPY/SET).  
¡To program other stations, repeat steps 2a (or  
2b) to 6.  
Press (STOP).  
7
To keep the telephone number  
confidential  
To erase a stored number and  
station name  
Press (SECRET) (direct call station 3) after  
entering the telephone number.  
¡The telephone number will not appear on the  
display or the telephone number list.  
¡(SECRET) is not counted as a digit.  
Press (STOP) in step 3 to erase the telephone  
number. Press (DELETE) (direct call station 7)  
repeatedly in step 5 until all of the characters are  
erased.  
Then press (START/COPY/SET).  
33  
Making voice calls using automatic dialing  
Press (DIGITAL\SP-PHONE) or lift the handset.  
1
Speed dial  
stations  
Direct call  
stations  
Using one-touch dialing:  
2a  
For upper stations (1–9)  
Press the desired direct call station key.  
For lower stations (10–18)  
Press (LOWER), then press the desired direct  
call station key.  
Using speed dialing:  
2b  
Press (DIRECTORY), then press K and the  
desired 2-digit number (00–99).  
(DIRECTORY)  
(LOWER)  
(DIGITAL\SP-PHONE)  
Transmitting documents using automatic dialing  
Insert the documents FACE DOWN.  
1
Speed dial  
stations  
Direct call  
stations  
Using one-touch dialing:  
2a  
2b  
For upper stations (1–9)  
Press the desired direct call station key.  
For lower stations (10–18)  
FACE DOWN  
Press (LOWER), then press the desired direct  
call station key.  
Using speed dialing:  
Press (DIRECTORY), then press K and the  
desired 2-digit number (00–99).  
(STOP)  
(LOWER)  
(DIRECTORY)  
Fax auto redial  
If there is no answer or the line is busy, the unit will  
automatically redial the number up to 5 times.  
This feature is available for;  
—receive polling (p. 38)  
—delayed transmission (p. 39)  
During auto redial, the display shows:  
Display: WAITING REDIAL  
To cancel redialing, press (STOP).  
34  
Electronic telephone directory  
(selecting a station name in the directory)  
The station names stored in memory are automatically registered into the electronic telephone directory in  
alphabetical order. You can make a fax or voice call by selecting the desired station name on the display.  
If you wish to send a fax, insert the documents into the document tray first.  
Press (DIRECTORY).  
1
Display: SELECT INDEX  
Dial keypad  
Press the dial key that corresponds to the first  
2
initial of the desired station name (see the index  
table below).  
FACE DOWN  
Example: To search a name starting with “N”:  
Press F until the first station name  
starting with “N” is displayed. Press  
until the desired name is displayed.  
OR  
Press  
or  
repeatedly until the desired  
name is displayed.  
(DIRECTORY)  
(START/COPY/SET)  
Press (START/COPY/SET).  
¡The unit will start dialing.  
¡If a document is fed into the unit, the unit will start  
transmission.  
3
Dial  
key  
Dial  
key  
Index  
Index  
1
2
3
4
5
6
1
7
8
P, Q, R, S, 7  
T, U, V, 8  
W, X, Y, Z, 9  
0
A, B, C, 2  
D, E, F, 3  
G, H, I, 4  
J, K, L, 5  
M, N, O, 6  
9
0
Other symbols  
(Used for speed  
dialing.)  
35  
Telephone  
Voice contact  
(talking to the caller during or after fax reception or  
transmission)  
You can have a conversation with the same call after the fax message is completed. This will save the extra  
expense and time of making another call.  
This feature works only when the other party’s unit is equipped with a voice contact feature.  
Initiating voice contact  
Press (DIGITAL\SP-PHONE) while transmitting or  
1
2
receiving documents.  
Display: VOICE STANDBY  
¡Your unit will call the other party with a distinctive  
ring.  
FACE DOWN  
When the other party answers, your unit will emit a  
distinctive ring.  
Press (DIGITAL\SP-PHONE) or lift the handset to  
start talking.  
¡If you initiate voice contact during transmission,  
you can talk after all of the documents have been  
transmitted.  
¡If you initiate voice contact during reception, you  
can talk after the current page of the document is  
received.  
(DIGITAL\SP-PHONE)  
Receiving a request for voice contact  
If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is  
completed.  
When the distinctive ring is heard, press (DIGITAL\SP-PHONE) or lift the handset, then start talking.  
Note:  
¡If you do not answer within 10 seconds of the distinctive ring;  
—if in the ANS/FAX mode, your unit will play back a greeting message and record an incoming voice  
message.  
¡—if in the TEL/FAX, FAX (FAX ONLY) or TEL mode, the line will be disconnected.  
36  
TONE, FLASH and REDIAL/PAUSE buttons  
(TONE)  
TONE button  
The TONE (*) button is used for rotary pulse dial  
services and allows you to temporarily change from  
pulse to tone mode during a dialing operation.  
When you hang up, the unit will automatically return to  
the pulse mode.  
1
4
7
2
5
8
0
3
6
9
FLASH button  
(DIGITAL\SP-PHONE)  
(REDIAL/PAUSE)  
(FLASH)  
The FLASH button functions as the hookswitch on a  
regular telephone. If you misdial or dial another  
telephone number, press the FLASH button firmly.  
The FLASH button also allows you to use special  
features of a host exchange (if connected) or local  
telephone company services, such as call waiting. For  
further details, contact your local telephone company.  
Note:  
¡TONE, FLASH and PAUSE can be stored  
into a telephone number for automatic  
dialing.  
Redialing the last number dialed  
If the REDIAL/PAUSE button is pressed immediately after a dial tone is obtained, the last number dialed will  
be redialed.  
1. Lift the handset or press (DIGITAL\SP-PHONE).  
2. Press (REDIAL/PAUSE).  
¡If the line is busy when using the DIGITAL SP-PHONE button, the unit will automatically redial the  
number up to 14 times.  
Entering pauses  
If the REDIAL/PAUSE button is pressed during dialing, a pause will be inserted.  
Example-1: When your unit is connected to a host exchange, insert a pause to get an outside line.  
9
PAUSE  
Telephone number  
Line access code  
Example-2: If transmission errors occur when making an overseas transmission, add two pauses at the end  
of the telephone number.  
International  
access code  
Country  
code  
Telephone  
number  
PAUSE  
PAUSE  
37  
Special sending features  
Polling  
(retrieving fax documents)  
The polling feature allows you to receive a document from another compatible machine where you pay for the  
call. This saves the sending party the call charges.  
Receive polling  
To place a call and recover a document from another  
machine follow the steps below. Make sure that no  
documents have been fed into your unit and that the  
other party’s machine is ready for your call.  
Dial keypad  
Press (MENU) until the following is displayed:  
1
Display: POLLING  
Press (START/COPY/SET).  
2
NO.=  
Enter the telephone number by using regular  
3
dialing, one-touch dialing, speed dialing or the  
electronic telephone directory.  
(MENU)  
(START/COPY/SET)  
Press (START/COPY/SET).  
4
Transmit polling  
A document stored in your unit can be recovered by  
another party’s machine. To let other machines retrieve  
documents loaded on your unit, proceed as follows:  
Insert the documents FACE DOWN.  
FACE DOWN  
1
Press (MENU) until the following is displayed:  
2
Display: POLLED  
Press (START/COPY/SET).  
3
MODE=OFF [Ÿÿ]  
(MENU)  
Press  
or  
to select “ON”.  
MODE=ON  
4
[Ÿÿ]  
(START/COPY/SET)  
¡If this feature is not required, select “OFF”.  
Note:  
¡This feature will not work when the unit is set  
to the TEL mode.  
¡The caller pays for the document  
transmission.  
Press (START/COPY/SET).  
5
POLLED ON  
¡When delayed transmission (see the next  
page) is set to ON, transmit polling is not  
available.  
38  
Delayed transmission  
(sending a fax at a later time)  
Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take  
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be  
reserved to take place up to 24 hours in advance.  
Insert the documents FACE DOWN.  
1
Press (MENU).  
Dial keypad  
2
Display: SYSTEM SET UP  
FACE DOWN  
Press K, then B E.  
3
DELAYED XMT  
Press (START/COPY/SET).  
4
MODE=OFF [Ÿÿ]  
Press  
or  
to select “ON”.  
5
MODE=ON  
[Ÿÿ]  
(MENU)  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
6
7
NO.=  
Enter the telephone number by using regular  
dialing, one-touch dialing, speed dialing or the  
electronic telephone directory.  
Press (START/COPY/SET).  
8
9
TIME=12:00AM  
Enter the transmission start time.  
Example: 11:00PM  
Press aa @@, then press J to  
select PM.  
¡You can select AM or PM by  
pressing J.  
Press (START/COPY/SET).  
Note:  
10  
11  
¡You can receive, transmit and copy  
documents while delayed transmission is set.  
¡If the programmed time is during a power  
failure, delayed transmission will be  
attempted soon after power is restored.  
¡When transmit polling (see page 38) is ON,  
delayed transmission is not available.  
Press (MENU).  
SEND AT 11:00PM  
¡When the programmed time has arrived, the  
unit will automatically start transmission.  
39  
Reserving transmission during fax reception  
While the unit is receiving documents, you can reserve your fax transmission to another station.  
The unit will automatically transmit documents after fax reception is completed.  
Insert the documents FACE DOWN during fax  
1
2
reception.  
Dial keypad  
Enter the telephone number by using regular  
dialing, one-touch dialing, speed dialing or the  
electronic telephone directory.  
FACE DOWN  
Press (START/COPY/SET).  
3
Display: XMT RSV. ON  
To cancel the reservation  
Remove the documents from the document tray.  
(START/COPY/SET)  
40  
Special receiving features  
Remote fax receiving  
(using an extension telephone to receive a fax message)  
If you have an extension telephone on the same line, it is possible to receive a fax message. Use the  
extension telephone to dial the remote fax activation code.  
This saves you from going to the facsimile unit and pressing (START/COPY/SET).  
Important:  
¡To activate this feature, use a touch tone telephone as the extension telephone and enter the remote fax  
activation code FIRMLY.  
¡The remote fax activation code is set to “U9” as a pre-selected setting.  
Receiving using an extension telephone  
When a call is received, lift the extension  
1
2
telephone handset.  
To the same line  
When:  
—document reception is required,  
—a slow beep is heard, or  
—no sound is heard,  
enter the remote fax activation code FIRMLY.  
Extension telephone  
Hang up the handset.  
3
¡The facsimile unit is activated for reception.  
Changing the remote fax activation code  
This code can be from 2 to 4 digits in length using numbers 0 through 9, and the character *.  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
1
4
7
2
5
8
0
3
6
9
Press K, then D A.  
2
3
4
5
REMOTE FAX ACT.  
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
CODE=U9  
Note:  
¡Some special telephone company services  
will require you to press a service access  
code. If you subscribe to such services, all or  
part of the remote fax activation code must  
be different from the service access code.  
¡If the remote fax activation code is set to  
“0000”, this feature will not work properly.  
Enter the new code number.  
6
7
8
Press (START/COPY/SET).  
Press (MENU).  
41  
Receiving with a distinctive ring service  
This feature can only be used by those who subscribe to a distinctive ring pattern service from their  
telephone company. For more information on the availability of this service, please contact your  
telephone company before setting this feature to ON.  
The distinctive ring service gives you up to 3 telephone numbers on a single line, each having a different  
ringing pattern.  
When you use one of the telephone numbers as a facsimile number, program the ringing pattern assigned for  
fax into your unit. When the unit detects a call matching the selected distinctive ringing pattern, the unit will  
activate depending on the receive mode setting.  
Setting the distinctive ringing pattern  
Program the ring pattern assigned for fax. Ringing patterns that can be programmed are:  
A:  
B:  
C:  
D:  
Standard ring (one long ring)  
Double ring (two short rings)  
Triple ring (short-long-short rings)  
Other triple ring (short-short-long rings)  
OFF: Turns off the ring pattern detection feature (pre-selected setting)  
Press (MENU).  
Dial keypad  
(MENU)  
1
2
3
4
5
SYSTEM SET UP  
RING DETECTION  
Display:  
1
4
7
2
5
8
0
3
6
9
Press K, then C A.  
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select the ring pattern  
assigned for the facsimile number.  
Press (START/COPY/SET).  
(START/COPY/SET)  
PRINTING  
¡The unit will print an information list.  
Press (MENU).  
6
How the unit will answer in each receive mode  
■ ANS/FAX mode: When a distinctive ringing pattern that matches your selection is detected, the unit will  
automatically answer the line and activate the fax function to receive documents.  
If other ringing patterns are received, the unit will activate the fax function or the  
answering system depending on the call.  
■ TEL/FAX mode: When a distinctive ringing pattern that matches your selection is detected, the unit will  
automatically answer the line and activate the fax function to receive documents.  
If other ringing patterns are received, the unit will ring until you answer the call.  
■ TEL mode:  
■ FAX (FAX ONLY)  
mode:  
In this mode, you have to answer all calls manually.  
In this mode, the unit will answer all calls and activate the fax function.  
Note:  
¡The unit automatically answers a distinctive ring call after the second ring. To change the number of rings,  
change the FAX (FAX ONLY) mode ring count (see page 55) after setting the ringing pattern.  
42  
Answering device  
Recording your own greeting messages  
The recording time is limited to 16 seconds for each message. Record your message within 12 seconds for  
optimum performance.  
¡As for the ANS/FAX greeting message, you can choose either 16 seconds or 60 seconds of recording time  
(see page 66).  
Suggested messages  
ANS/FAX greeting message  
“This is (your name, business and/or telephone number). We are  
unable to answer right now. To send a fax, start transmission. To  
leave a message, speak after the beep. Thank you.”  
“This is (your name, business and/or telephone number). Please  
wait for someone to answer your call. To send a fax, start  
transmission.”  
TEL/FAX greeting message  
“This is a transferred message from (your name, business and/or  
telephone number). Please enter your remote ID for remote  
operation.”  
Message transfer greeting message  
Note:  
¡If you do not record any messages, pre-recorded messages will be played (see pages 25 and 45).  
Recording a greeting message  
Open the station key panel.  
1
(SELECT)  
(REC)  
Station  
key panel  
Press (SELECT) until the following is displayed.  
2
■ For the ANS/FAX greeting:  
ANS-GREETING  
Display:  
■ For the TEL/FAX greeting:  
TEL-GREETING  
■ For the message transfer greeting:  
TRNS-GREETING  
(STOP)  
Microphone  
Press (REC).  
3
4
¡A long beep will sound.  
(VOLUME)  
Speak clearly 20 cm (8 inches) away from the  
microphone.  
¡The display will show the elapsed recording time.  
Example: ANS/FAX greeting  
ANS REC.  
02s  
Note:  
When finished, press (STOP).  
¡The unit will repeat your message. Adjust the  
volume using  
¡If you make a mistake while recording, repeat  
from step 2.  
5
.
(VOLUME)  
43  
Recording your own greeting messages (cont.)  
Checking the greeting messages  
Open the station key panel.  
1
Station  
key panel  
Press (SELECT) until the desired greeting is  
(SELECT)  
2
displayed.  
Example: ANS/FAX greeting  
ANS-GREETING  
Display:  
Press (CHECK).  
3
¡After the beep, the unit will play back the  
message. Adjust the volume using (VOLUME).  
(CHECK)  
(VOLUME)  
Erasing your own recorded greeting messages  
Open the station key panel.  
1
Station  
key panel  
(SELECT)  
Press (SELECT) until the desired greeting is  
2
displayed.  
Example: Message transfer greeting  
TRNS-GREETING  
Display:  
Press (ERASE).  
3
ERASE OK?  
(ERASE)  
(STOP)  
(START/COPY/SET)  
YES:PRESS SET  
GREETING ERASED  
Press (START/COPY/SET).  
4
5
Press (STOP).  
Note:  
¡If you erase your own recorded greeting messages,  
the pre-recorded greeting messages will be played.  
44  
Transferring incoming call messages  
This feature allows your unit to call a designated telephone or pager number each time an incoming voice  
message is recorded.  
You can choose Message transfer or Pager call.  
Message transfer: Program the transfer telephone number first. When an incoming message is recorded in  
your unit, the message will be transferred. You can retrieve the message during the same call by the remote  
operation.  
Pager call: Program the pager number first. When an incoming call is recorded, your pager will be called.  
Call your unit and retrieve the message by the remote operation.  
—This feature operates in the ANS/FAX mode.  
—For details on the remote operation, see page 47.  
—Use a touch tone telephone to access your unit.  
An incoming voice message is recorded in memory.  
Your unit dials the transfer telephone number or pager number.  
Message transfer  
Pager call  
The transferred telephone rings, then  
answers the call.  
Your pager beeps.  
Your unit will play the message  
transfer greeting. \  
Call your unit to retrieve the message  
by the remote operation.  
within 60 seconds  
Enter the remote operation ID (see  
page 48).  
\ The unit has a pre-recorded message  
transfer greeting.  
—“This is a telephone answering system.  
Please enter your remote ID for remote  
operation.”  
Retrieve the message by the remote  
operation.  
45  
Transferring incoming call messages (cont.)  
Setting the message transfer/pager call  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
Display:  
Press K, then F @.  
1
4
7
2
5
8
0
3
6
9
2
3
4
MESSAGE TRANSFER  
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
MESSAGE: transfers incoming messages.  
(REDIAL/PAUSE)  
(START/COPY/SET)  
PAGER:  
OFF:  
calls your pager.  
turns off this feature.  
Press (START/COPY/SET).  
5
6
NO.=  
a: If you selected “MESSAGE” in step 4:  
Enter the transfer telephone number.  
b: If you selected “PAGER” in step 4:  
Enter your pager number.  
b: ¡If this feature does not work properly, press  
(REDIAL/PAUSE) more than once at the end  
of your pager number to extend the paging  
time.  
b: ¡If you wish to display a message on your  
pager, enter the message after your pager  
number and (REDIAL/PAUSE).  
Programming methods may vary depending  
on the pager company. Call your pager  
company for details.  
b: ¡You may enter a total of 46 digits and/or  
pauses.  
Press (START/COPY/SET).  
7
8
Press (MENU).  
Note:  
¡This feature can be turned on/off remotely from a  
touch tone telephone (see page 51).  
46  
Operating the answering device from a remote  
telephone  
The following operations can be performed from a remote location using a touch tone telephone.  
Set the unit to ANS/FAX in the AUTO RECEIVE mode before going out (see page 24).  
Dial key  
Remote command  
Page  
51  
Dial key  
Remote command  
Page  
51  
Skips the greeting message  
Stops re-recording of a greeting  
message  
Repeats a message  
Skips a message  
49  
49  
49  
49  
50  
Erases a specific message  
Erases all messages  
50  
50  
51  
New message playback  
All message playback  
Room monitor  
Changes to the TEL mode  
Turns on message transfer/  
pager call for incoming  
messages  
51  
51  
Turns off message transfer/  
pager call for incoming  
messages  
Re-records a greeting message  
51  
Remote operation card  
Please cut out and carry this card for assistance when using the remote operation.  
Answering Device Remote  
Operation  
Notice of Remote Operation  
¡The remote operation is  
available only from a touch tone  
telephone when the unit is in the  
ANS/FAX mode.  
¡When the unit is in the TEL  
mode, call your unit and wait for  
15 rings.  
1. Call your unit.  
2. Enter the remote operation ID  
∆∆∆ during the greeting  
message.  
3. Press the remote command  
key(s) (see the reverse side)  
within 4 seconds.  
The answering system will  
temporarily answer the line.  
Enter the remote operation ID  
during the greeting message.  
The unit will switch to the  
ANS/FAX mode.  
or  
Wait for 4 seconds. All the  
recorded messages will be  
played back.  
¡When you press any key, press  
firmly.  
¡To send a document, press  
JI. When a fax tone is heard,  
start transmission.  
47  
Operating the answering device from a remote  
telephone (cont.)  
Programming the remote operation ID  
The remote operation ID is used to access the answering device.  
Choose any 3-digit number except a number using digits 0 or 7.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
REMOTE ANS ID  
ID=111  
Display:  
Press K, then A A.  
1
4
7
2
5
8
0
3
6
9
2
3
Press (START/COPY/SET).  
Enter the desired number.  
Press (START/COPY/SET).  
Press (MENU).  
4
5
6
(START/COPY/SET)  
Key  
Remote Command  
Key  
Remote Command  
`
I
Skips the greeting  
message  
Stops re-recording of a  
greeting message  
A
B
D
E
F
G
JD  
Repeats a message  
Skips a message  
Erases a specific  
message  
JE  
H@  
HA  
Erases all messages  
New message playback  
All message playback  
Room monitor  
Changes to the TEL mode  
Message transfer/  
Pager call ON  
HB  
Message transfer/  
Pager call OFF  
Re-records a greeting  
message  
48  
Listening to messages  
Call your unit.  
1
Enter the remote operation ID during the ANS/FAX  
Voice guide example:  
2
greeting playback.  
—The voice guide will tell you the number of new  
recorded messages.  
3 new messages.  
Press D to listen to the new recorded messages.  
OR  
3
Press E or wait for 4 seconds to listen to all of the  
recorded messages.  
During playback  
■ To repeat a message  
■ Press A to play the current message.  
■ —If you press A within 5 seconds of the beginning of a message, the previous message will be played.  
■ To skip a message  
■ Press B.  
Voice guide example:  
■ Note:  
Sorry, no more memory. Please erase  
unnecessary messages.  
■ ¡If the voice guide prompts you that memory is full  
after playing the message, erase some or all of the  
messages.  
49  
Operating the answering device from a remote  
telephone (cont.)  
Erasing incoming messages from memory  
■ To erase a specific message  
■ Press J D while listening to the message you want  
to erase.  
Voice guide example:  
■ —A long beep and the voice guide will be heard.  
The message has been erased.  
Then the unit will continue with the next message.  
■ To erase all messages  
■ Press J E to erase all messages.  
Voice guide example:  
—A long beep and the voice guide will be heard.  
All messages have been erased.  
Other remote operations  
■ To monitor the room sound  
■ You can monitor the sound in the room where the unit is installed.  
Press F.  
—You can monitor the room sound for about 30 seconds.  
■ Note:  
■ ¡After 30 seconds, a beep sounds. To continue monitoring, press F again within 10 seconds.  
■ To record a marker message  
■ After playing back the recorded messages, you can leave an additional message.  
Voice guide example:  
■ 1. Wait for the voice guide to tell you that the  
All messages have been played.  
remote operation has ended.  
■ 2. Wait about 10 seconds until the voice guide is  
Please leave your name and message  
played.  
after the beep.  
■ 3. Leave a message after the beep.  
50  
■ To re-record a greeting message  
■ You can change the contents of the greeting messages for the ANS/FAX mode.  
1. Press G to start recording.  
¡A long beep will sound.  
■ 2. Speak clearly up to 16 seconds.  
¡If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from  
step 1 within 10 seconds.  
■ 3. When finished, press I.  
¡The new greeting message will be played.  
■ To change to the TEL mode  
■ You can change the setting of the receive mode from ANS/FAX to TEL from a remote location.  
1. Call your unit.  
■ 2. Enter your remote operation ID.  
■ 3. Press H @.  
■ To turn the message transfer/pager call on or off  
■ You can remotely turn this feature on or off. You must pre-program a transfer telephone number or a pager  
number (see page 46).  
Voice guide example:  
■ Press H A to turn ON the message transfer/pager  
Message transfer is set.  
Transfer phone number is 123456789.  
or  
call.  
¡The unit will activate the previous setting.  
For example:  
Pager call is set.  
When turning this feature ON from a remote  
telephone, message transfer will be activated if  
message transfer is set to ON beforehand, or pager  
call will be activated if pager call is set to ON  
beforehand.  
Pager number is 098765432.  
■ Press H B to turn OFF the message transfer/pager  
Message transfer is off.  
or  
call.  
Pager call is off.  
■ —If a transfer telephone number or a pager number  
is not programmed, you cannot turn this feature  
ON. The voice guide will prompt you.  
Transfer phone number is not set.  
or  
Pager number is not set.  
■ To skip the greeting message  
■ Press @ during the greeting message playback.  
—The unit will skip the rest of the greeting message.  
51  
Enhanced copy features  
Making a reduction copy  
When you copy documents that are longer than the recording paper, the unit can reduce the original document  
and print it out on one page by programming a suitable reduction rate. The reduction rate is determined by a  
combination of the size of the recording paper and original document.  
■ Recommended reduction rate:  
Mode  
Size of recording paper  
Size of original document  
Letter  
Legal  
Letter  
Letter  
Letter  
Letter, A4, Legal  
A4  
OFF (pre-selected)  
92%  
72%  
Legal  
Letter= 216 q 279 mm (81/2w q 11w)  
Legal = 216 q 356 mm (81/2w q 14w)  
A4 = 210 q 297 mm (May not be available in the United States.)  
To program a reduction rate, proceed as follows:  
Dial keypad  
(MENU)  
Press (MENU).  
1
1
4
7
2
5
8
0
3
6
9
SYSTEM SET UP  
COPY REDUCTION  
Display:  
Press K, then C E.  
2
3
4
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
(START/COPY/SET)  
¡If this feature is not required, select “OFF”.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Note:  
¡If the appropriate reduction rate is not programmed,  
the document may be divided and the top of the  
second sheet will be deleted.  
52  
Special Settings  
Summary of user programmable features  
Basic features  
Code  
#01  
#02  
#03  
#04  
#05  
#06  
#07  
#08  
#09  
#10  
#11  
#13  
#14  
Feature  
SET DATE & TIME  
Available settings  
Page  
13  
Preselected setting  
YOUR LOGO  
14  
YOUR TELEPHONE NUMBER  
PRINT TRANSMISSION REPORT  
AUTO RECEIVE MODE  
ANS/FAX RING COUNT  
FAX RING COUNT  
15  
OFF  
ANS/FAX  
2 ring  
2 ring  
TEL  
ERROR, ON, OFF  
ANS/FAX, FAX  
71  
29  
1–4 rings, TOLL SAVER, RINGER OFF 54  
1–4 rings  
TEL, TEL/FAX  
1–4 rings  
55  
31  
56  
57  
48  
58  
86  
MANUAL RECEIVE MODE  
TEL/FAX DELAYED RING  
RECORDING TIME  
2 ring  
VOX  
VOX (unlimited), 1 MIN  
REMOTE ANS ID  
ID=111  
AUTO  
ON  
DIALING MODE  
AUTO, TONE, PULSE  
ON, OFF  
PC LINK  
Advanced features  
Code  
#21  
#22  
#23  
#25  
#26  
#30  
#31  
#35  
#36  
#39  
#41  
#42  
#43  
#44  
#46  
#47  
#54  
Feature  
Available settings  
OUT, IN  
Page  
59  
71  
60  
39  
73  
57  
42  
52  
61  
62  
41  
63  
63  
64  
64  
65  
66  
Preselected setting  
LOGO POSITION  
OUT  
ON  
JOURNAL AUTO PRINT  
OVERSEAS MODE  
ON, OFF  
OFF  
ON, OFF  
DELAYED TRANSMISSION  
AUTO CALLER LIST  
OFF  
ON, OFF  
ON  
ON, OFF  
SILENT FAX RECOGNITION RING  
RING DETECTION  
3 rings  
OFF  
3–6 rings  
OFF, A, B, C, D  
92%, 72%, OFF  
92%, 86%, 72%, OFF  
NORMAL, DARKER  
ON, OFF  
COPY REDUCTION  
OFF  
RECEIVE REDUCTION  
LCD CONTRAST  
92%  
NORMAL  
ON/CODE=U9  
OFF  
REMOTE FAX ACTIVATION CODE  
MESSAGE ALERT  
ON, OFF  
RECORDING TIME ALERT  
RECEIVE ALERT  
OFF  
ON, OFF  
ON  
ON, OFF  
FRIENDLY RECEPTION  
FAX VOICE GUIDANCE  
ON  
ON, OFF  
ON  
ERROR, ON, OFF  
16s, 60s  
GREETING MESSAGE RECORDING  
TIME  
16s  
#60  
#67  
#70  
#79  
#80  
MESSAGE TRANSFER  
ICM MONITOR  
OFF  
ON  
OFF, MESSAGE, PAGER  
ON, OFF  
46  
66  
67  
68  
69  
FAX PAGER  
OFF  
ON  
ON, OFF  
FILM DETECTION  
SET DEFAULT  
ON, OFF  
NO  
YES, NO  
53  
Setting the ANS/FAX mode ring count  
This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode.  
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.  
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any  
new voice messages. If the unit answers on the second ring, there is at least one new  
recorded message. If the unit answers on the fourth ring, there are no new recorded  
messages. To save the toll charges for the call, hang up immediately when you hear the third  
ring. The third ring indicates that there are no new messages.  
RINGER OFF: The unit will answer without ringing.  
Helpful hints:  
¡To answer a call before the unit does, increase the number of rings.  
¡If you find difficulty in receiving faxes from machines that have an automatic transmission feature, decrease  
the number of rings.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
ANS/FAX RING  
Display:  
Press K, then @ F.  
1
4
7
2
5
8
0
3
6
9
2
3
Press (START/COPY/SET).  
RING=2  
[ML]  
Press  
or  
to select the desired number.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
54  
Setting the FAX (FAX ONLY) mode ring count  
This feature determines the number of rings after which the unit answers a call in the FAX (FAX ONLY) mode.  
You can choose from 1 to 4 rings.  
Helpful hints:  
¡To answer a call before the unit does, increase the number of rings.  
¡If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease  
the number of rings.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
FAX RING  
Display:  
Press K, then @ G.  
1
4
7
2
5
8
0
3
6
9
2
3
Press (START/COPY/SET).  
RING=2  
[ML]  
Press  
or  
to select the desired number.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
55  
Setting the TEL/FAX mode ring count  
This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX  
mode.  
You can choose from 1 to 4 rings.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
TEL/FAX RING  
Display:  
Press K, then @ I.  
1
4
7
2
5
8
0
3
6
9
2
3
Press (START/COPY/SET).  
RING=2  
[ML]  
Press  
or  
to select the desired number.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
Note:  
¡If you increase the number of rings, you may not be  
able to receive documents from some older types of  
facsimile machines.  
56  
Setting the silent fax recognition ring count  
When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without  
ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of  
rings (3 to 6 rings), the unit will switch back to the fax mode. This is for machines that do not send a calling  
tone.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
Display:  
Press K, then C @.  
1
4
7
2
5
8
0
3
6
9
2
3
SILENT FAX RING  
Press (START/COPY/SET).  
RING=3  
[ML]  
Press  
or  
to select the desired number.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Note:  
Press (MENU).  
¡If you increase the number of rings, you may  
not be able to receive documents from some  
older types of facsimile machines.  
Changing the caller’s recording time  
You can choose from two lengths of recording times for an incoming message.  
VOX (unlimited): The unit records an incoming message as long as the caller talks (pre-selected setting).  
1 MIN (1 minute): The unit will record each incoming message up to 1 minute.  
Press (MENU).  
1
Dial keypad  
(MENU)  
SYSTEM SET UP  
Display:  
Press K, then A @.  
1
4
7
2
5
8
0
3
6
9
2
3
RECORDING TIME  
MODE=VOX [ÿŸ]  
Press (START/COPY/SET).  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
57  
Setting the dialing mode  
If this feature is set to AUTO, the unit will automatically set the dialing mode to TONE or PULSE when the unit  
is turned on.  
If you cannot dial, change the dialing mode setting to TONE or PULSE by following the instructions below:  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then A C.  
1
4
7
2
5
8
0
3
6
9
2
3
4
5
6
DIALING MODE  
Press (START/COPY/SET).  
MODE=AUTO [Ÿÿ]  
Press  
or  
to select the desired setting.  
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
Note:  
¡If you change the dialing mode setting to TONE or  
PULSE, set the dialing mode again when you change  
the line service.  
58  
Changing the logo print position  
The logo, telephone number, date, time and page number will be printed on the transmitted document from  
your unit in the following manner:  
OUT: Outside of the transmitted document’s paper size (pre-selected setting).  
IN:  
Inside of the transmitted document’s paper size.  
Press (MENU).  
Dial keypad  
(MENU)  
1
2
3
Display: SYSTEM SET UP  
Press K, then B A.  
LOGO POSITION  
1
4
7
2
5
8
0
3
6
9
Press (START/COPY/SET).  
MODE=OUT [Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
59  
Sending documents overseas  
You may experience difficulty in transmitting documents overseas. This feature makes sending documents  
easier as the transmission speed is slowed down. Before starting transmission, follow the steps below:  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then B C.  
1
4
7
2
5
8
0
3
6
9
2
3
4
OVERSEAS MODE  
Press (START/COPY/SET).  
MODE=OFF [Ÿÿ]  
Press  
or  
to select “ON”.  
MODE=ON  
[Ÿÿ]  
(START/COPY/SET)  
¡If this feature is not required, select “OFF”.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Note:  
¡After transmission, this feature will turn off  
automatically.  
60  
Receiving oversized documents  
When the size of the documents sent by the other party is as large as or larger than the recording paper, the  
unit can reduce each page of the document and print it out on the recording paper by programming a suitable  
reduction rate.  
The reduction rate is determined by a combination of the size of the recording paper and received document.  
■ Recommended reduction rate:  
Mode  
OFF  
Size of recording paper  
Size of original document  
Legal  
Letter  
Legal  
Letter  
Letter  
Letter, A4  
Letter  
Legal  
A4  
92%  
(pre-selected)  
86%  
72%  
Legal  
Letter= 216 q 279 mm (81/2w q 11w)  
Legal = 216 q 356 mm (81/2w q 14w)  
A4 = 210 q 297 mm (May not be available in the United States.)  
To program a reduction rate, proceed as follows:  
Dial keypad  
(MENU)  
Press (MENU).  
1
SYSTEM SET UP  
RX REDUCTION  
Display:  
1
4
7
2
5
8
0
3
6
9
Press K, then C F.  
2
3
4
Press (START/COPY/SET).  
MODE=92%  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
(START/COPY/SET)  
¡If this feature is not required, select “OFF”.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Note:  
¡Documents received by facsimile frequently have a heading on the top of each page which contains the  
sender’s name/telephone number. This increases the length of each page. Therefore, it is recommended to  
use the reduction mode.  
¡If the appropriate reduction rate is not programmed, the document will be divided.  
61  
Changing the display contrast  
Use this feature to adjust the brightness of the display.  
NORMAL: (Pre-selected setting)  
DARKER: Used when the display contrast is too light.  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then C I.  
1
4
7
2
5
8
0
3
6
9
2
LCD CONTRAST  
Press (START/COPY/SET).  
3
MODE=NORMAL [Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
62  
Setting the message alert  
When this feature is on, the unit will let you know with a slow beep that a caller’s message has been recorded.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
MESSAGE ALERT  
Display:  
Press K, then D B.  
1
4
7
2
5
8
0
3
6
9
2
3
4
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select “ON”.  
MODE=ON  
[Ÿÿ]  
(START/COPY/SET)  
¡If this feature is not required, select “OFF”.  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Setting the recording time alert  
With this feature, when the remaining time to record incoming messages becomes less than 60 seconds, the  
unit will alert the user with a slow beep.  
Press (MENU).  
1
Dial keypad  
(MENU)  
SYSTEM SET UP  
Display:  
Press K, then D C.  
1
4
7
2
5
8
0
3
6
9
2
3
4
REC. TIME ALERT  
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select “ON”.  
MODE=ON  
[Ÿÿ]  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
6
Press (MENU).  
63  
Setting the memory reception alert  
When received documents are stored into memory, the unit will alert you with beep tones. If you hear slow  
beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
RECEIVE ALERT  
Display:  
Press K, then D D.  
1
4
7
2
5
8
0
3
6
9
2
3
4
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
6
Press (MENU).  
Setting the friendly reception  
The friendly reception feature allows you to receive fax documents automatically without pressing  
(START/COPY/SET). See page 23 for further details.  
If you set this feature to OFF, you have to press (START/COPY/SET) to receive fax documents each time you  
answer a call.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
FRIENDLY RCV  
Display:  
Press K, then D F.  
1
4
7
2
5
8
0
3
6
9
2
3
4
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
Note:  
¡If you set the fax voice guidance feature to  
OFF (see the next page), you cannot hear  
the friendly reception message.  
Press (MENU).  
6
64  
Setting the fax voice guidance  
One of the following choices is available (see pages 20 and 23).  
ON:  
The voice guidance message regarding fax transmission/reception and friendly reception will be  
heard after every transaction (pre-selected setting).  
OFF:  
The fax voice guidance will not be heard.  
ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.  
Press (MENU).  
Dial keypad  
1
(MENU)  
Display: SYSTEM SET UP  
Press K, then D G.  
1
4
7
2
5
8
0
3
6
9
2
3
4
5
6
FAX GUIDANCE  
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
65  
Changing the recording time for the ANS/FAX  
greeting message  
You can choose either 16 seconds or 60 seconds of recording time.  
Dial keypad  
(MENU)  
Press (MENU).  
1
2
3
SYSTEM SET UP  
GREETING TIME  
Display:  
1
4
7
2
5
8
0
3
6
9
Press K, then E D.  
Press (START/COPY/SET).  
MODE=16s  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
(START/COPY/SET)  
Press (START/COPY/SET).  
Note:  
¡If you change the greeting message time to  
60 seconds, we recommend that you inform  
the caller in the ANS/FAX greeting message  
to press *9 before starting fax transmission.  
¡If you change the greeting message time to  
16 seconds from 60 seconds, your recorded  
ANS/FAX greeting message will be deleted.  
Re-record a greeting message (see page 43).  
Press (MENU).  
Setting the ICM monitor  
When a call is received with the answering device, the incoming message will be heard from the speaker  
during the call. If you do not wish the message to be heard by other persons who share your unit, set this  
feature to OFF.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
ICM MONITOR  
Display:  
1
4
7
2
5
8
0
3
6
9
Press K, then F G.  
2
3
4
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select “OFF”.  
MODE=OFF  
[Ÿÿ]  
¡If this feature is required, select “ON”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
Press (MENU).  
6
66  
Signaling your pager that you have received a fax  
document  
This feature allows your unit to call your pager when your unit receives a fax message.  
Press (MENU).  
Dial keypad  
(MENU)  
1
SYSTEM SET UP  
Display:  
1
4
7
2
5
8
0
3
6
9
Press K, then G @.  
2
3
4
FAX PAGER  
Press (START/COPY/SET).  
MODE=OFF  
[Ÿÿ]  
Press  
or  
to select “ON”.  
MODE=ON  
(REDIAL/PAUSE)  
(START/COPY/SET)  
[Ÿÿ]  
¡If this feature is not required, select “OFF”.  
Press (START/COPY/SET).  
5
6
NO.=  
Enter your pager number.  
¡If this feature does not work properly, press  
(REDIAL/PAUSE) more than once at the end of  
your pager number to extend the paging time.  
If you wish to display a message on your pager,  
enter the message after your pager number and  
(REDIAL/PAUSE).  
Programming methods may vary depending on  
the pager company. Contact your pager company  
for details.  
¡You can enter a total of 46 digits and/or pauses.  
Press (START/COPY/SET).  
7
8
Press (MENU).  
Note:  
¡This feature is not available when the receive mode is  
set to the TEL mode.  
67  
Setting the film detection  
If this feature is activated, the display will show the following message when the remaining film prints approx.  
15 letter size documents:  
FILM NEAR EMPTY  
Display:  
¡If you are using regular film (100 m roll), the unit will also print a report.  
Press (MENU).  
Dial keypad  
(MENU)  
1
2
3
4
SYSTEM SET UP  
FILM DETECTION  
Display:  
Press K, then G I.  
1
4
7
2
5
8
0
3
6
9
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
¡If this feature is not required, select “OFF”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
6
Press (MENU).  
68  
Resetting the advanced features  
Use this feature to return the advanced features (see page 53) to their initial settings.  
Press (MENU).  
Dial keypad  
(MENU)  
1
2
3
4
5
Display: SYSTEM SET UP  
1
4
7
2
5
8
0
3
6
9
Press K, then H @.  
SET DEFAULT  
Press (START/COPY/SET).  
RESET=NO [Ÿÿ]  
Press  
or  
to select “YES”.  
(STOP)  
(START/COPY/SET)  
RESET=YES [Ÿÿ]  
Press (START/COPY/SET).  
RESET OK?  
¡If this feature is not required, press (STOP).  
Press (START/COPY/SET) again for confirmation.  
RESET COMPLETED  
6
7
Press (MENU).  
69  
Printing reports and lists  
You can print out the following reports/lists from your unit:  
Feature list—provides you with the current settings of the basic and advanced programming features (see  
page 53).  
Telephone number list—provides you with telephone numbers and their station names which are stored in  
automatic dialing. Telephone number codes are as shown below:  
P: A pause has been entered.  
F: A flash has been entered.  
[
]: A secret telephone number has been entered. (The telephone number is not printed.)  
Journal report—keeps records of fax transmissions and receptions (see page 72 for a sample of the report).  
This report will be printed automatically after every 35 fax communications, but also can be printed manually.  
You can change the setting of the journal auto print feature (see page 71).  
Printer test list—allows you to check the print quality of your unit. If the test print has a dirty pattern or blurred  
points or lines, clean the thermal head (see page 101).  
Transmission report—provides you with a printed record of the fax transmission result (see pages 71 and  
72).  
Caller list—is useful for keeping a record of the last 35 callers after subscribing to Caller ID service (see page  
73).  
How to print reports and lists  
Press (MENU) until the following is displayed.  
Dial keypad  
(MENU)  
1
Display: PRINT LIST  
For the feature list, press K, then A.  
1
4
7
2
5
8
0
3
6
9
2
SETUP LIST  
For the telephone number list, press K, then C.  
TEL NO. LIST  
For the journal report, press K, then D.  
JOURNAL REPORT  
(STOP)  
(START/COPY/SET)  
For the printer test list, press K, then E.  
PRINTER TEST  
For the caller list, press K, then H.  
CALLER LIST  
Press (START/COPY/SET) to start printing.  
PRINTING  
3
¡To interrupt printing, press (STOP).  
After printing, press (MENU).  
4
70  
Setting the transmission report printing  
One of the following choices is available:  
ERROR: The transmission report will print out only when fax transmission fails.  
ON:  
OFF:  
The report will always print out, indicating whether fax transmission is successful or not.  
The report will not print (pre-selected setting).  
Press (MENU).  
Dial keypad  
(MENU)  
1
2
3
Display: SYSTEM SET UP  
Press K, then @ D.  
1
4
7
2
5
8
0
3
6
9
TX-REPORT MODE  
Press (START/COPY/SET).  
MODE=OFF [Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
Setting the journal report to automatically print  
This unit will automatically print a journal report after every 35 fax communications. After printing, the journal  
report will still remain in memory and the oldest communication will be erased when a new communication  
occurs.  
When this feature is deactivated, the unit will store the records of the last 35 fax communications, but the unit  
will not print the journal report automatically.  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then B B.  
1
4
7
2
5
8
0
3
6
9
2
3
AUTO JOURNAL  
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
71  
Printing reports and lists (cont.)  
Journal report sample  
JOURNAL  
Jan. 25 1997 05:22PM  
USAGE TIME MODE PAGES RESULT  
NO. OTHER FACSIMILE  
01 1234567  
02 9998765  
03 2121444  
04 555556677  
05 +987 
START TIME  
UCODE  
Jan. 21 02:14PM 00'25  
Jan. 21 02:17PM 00'38  
Jan. 21 02:18PM 00'28  
Jan. 22 10:35AM 00'58  
2AM 01'50  
TX  
TX  
RX  
TX  
TX  
RX  
01  
02  
01  
03  
05  
03  
OK  
OK  
OK  
COMMUNICATION ERROR (43)  
OK  
OK  
Error code  
Communication  
messages  
(See below.)  
(for service  
personnel  
use only)  
Transmission report sample  
XMT REPORT  
Jan. 20 1997 01:19PM  
NO. OTHER FACSIMILE  
01 1234567  
START TIME  
Jan. 20 01:18PM 00'51  
USAGE TIME MODE PAGES RESULT  
TX 00  
UCODE  
COMMUNICATION ERROR (43)  
Communication messages on the report  
When a problem has occurred, one of the following messages will be printed on the transmission and journal  
reports:  
PRINTED MESSAGE  
CODE  
MEANING  
COMMUNICATION ERROR 41–72 ¡A transmission or reception error occurred. Try again or check with  
FF  
—
—
the other party.  
DOCUMENT JAMMED  
¡A document is jammed. Remove the jammed document (p. 98).  
ERROR-NOT YOUR UNIT  
¡A transmission or reception error occurred because of the trouble  
of the other party’s machine. Check with the other party.  
MEMORY FULL  
NO DOCUMENT  
—
—
—
¡The document was not received due to memory being full.  
¡The document was not fed into the unit properly. Try again.  
OTHER FAX NOT  
RESPOND  
¡The receiving unit was busy or ran out of recording paper. Try  
again.  
¡The START/COPY/SET button was pressed when the document  
was not set properly. Set the document properly and press the  
START/COPY/SET button after confirming the fax tone.  
¡The other party’s machine is not a facsimile. Check with the other  
party.  
PRESSED THE STOP KEY  
—
¡The STOP button was pressed and fax communication was  
canceled.  
THE COVER WAS OPENED  
OK  
—
—
¡The front cover was opened during fax transmission.  
¡Fax communication was successful.  
72  
Setting the caller list to print automatically  
This unit will automatically print a caller list after every 35 calls. After printing, the caller list will still remain in  
memory and the oldest communication will be erased when a new communication is received.  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then B F.  
1
4
7
2
5
8
0
3
6
9
2
3
AUTO CALL. LIST  
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select the desired setting.  
4
5
6
Press (START/COPY/SET).  
(START/COPY/SET)  
Press (MENU).  
Caller list sample  
CALLER LIST  
Jan. 04 1997 04:37PM  
NO.  
01  
02  
03  
04  
NAME  
TEL NO.  
TIME OF CALL  
ANSWER  
ROGER DAVIS  
SHARON SMITH  
JOHN  
345-3809  
103-2238  
345-3809  
103-5555  
Jan. 01 02:35PM  
Jan. 02 08:35AM  
Jan. 02 02:35PM  
Jan. 04 08:45AM  
FAX  
TAM  
TEL  
PC  
MIKE SHARON  
¡The NAME/TEL NO./TIME OF CALL are received through a Caller ID Service (see page 17).  
¡ANSWER: How the call was received by the unit.  
—FAX: facsimile  
—TAM: telephone answering machine  
—TEL: telephone  
—PC: Received on your PC.  
When nothing is shown, there was no response.  
73  
Multi-Function Center  
Features  
The Multi-Function Center is an application that allows you to use your facsimile unit as a printer, scanner and  
copier with Windows.  
Printer functions  
¡Printing documents from a Windows application (See page 76.)  
¡Printing received documents (See page 82.)  
Fax functions  
¡Faxing from a Windows application (See page 78.)  
¡Faxing a document on the facsimile unit (See page 83.)  
¡Viewing received faxes on the PC screen (See page 81.)  
Scanner functions  
¡Scanning and saving documents (See page 85.)  
Preparation  
Connecting to a computer  
To run the Multi-Function Center software, you need the following software and hardware.  
¡IBM PC 386, or higher, or compatible meeting all AT bus specifications (DX 33Mhz minimum recommended).  
¡Microsoft Windows 3.1, 3.11 or Windows 95.  
¡Hard Disk drive with at least fourteen (14) MB of available storage.  
¡RS232C Serial Port.  
25 Pin Male  
To COM port  
OR  
9 Pin Female  
KX-FA180 or a RS232C cable  
(not included)  
25 Pin Adaptor  
*To order a KX-FA180, call toll free 1-800-332-5368.  
The RS232C (DB9 Female/DB25 Male) serial cable can also be purchased at a  
computer supply store. If you need help finding the correct cable, call 1-800-435-7329.  
74  
Installing the Multi-Function Center software  
Start Windows 3.1/3.11/95 and close all  
applications.  
For Windows 95  
1
2
3
Insert disk #1 into disk drive A (or B).  
For Windows 95 users:  
Click Start and select Run... .  
For Windows 3.1 or 3.11 users:  
From the Program Manager, click File and  
select Run... .  
For Windows 3.1  
At the command line, type “a(or b):\setup” and  
4
5
click OK.  
Follow the instructions on the screen until all  
diskettes (disk #2, disk #3) have been  
installed.  
Remove the disk from the disk drive and click  
6
Finish to reboot your PC.  
Note:  
¡If other communication software which uses the serial port has been installed, the communication setting  
may be changed and the communication software may not function properly when the Multi-Function Center  
software is installed.  
Included applications  
The Multi-Function Center contains the following applications and files.  
» Viewer  
Enables you to scan a new image or open an existing image, and then print, fax or edit  
that image.  
» Copier  
Enables you to copy after scanning a document on the facsimile unit, setting the  
reduction, etc., from your PC.  
» Launch Pad  
» Send From Fax  
» Address Book  
» Finder  
Enables you to launch any Windows application with a single mouse click.  
Enables you to fax a document placed on the facsimile.  
Enables you to list your personal information database for fax and telephone numbers.  
Enables you to access your faxes and scanned documents by the File Name and Key  
phrases.  
» Message Center Enables you to manage all incoming and outgoing fax messages and print jobs. The  
Message Center application contains five windows that may remain open or be  
minimized to one icon within the Message Center main window.  
» Register  
Used to register your unit with Panasonic by fax, mail, telephone or E-mail.  
Please read this file before using the Multi-Function Center software.  
Information for a Multi-Function Center upgrade.  
» ReadMe  
» Upgrade Now!  
75  
Printing/faxing from a Windows application  
Printing documents from a Windows application  
You can print documents created from a Windows application.  
Select Panasonic MFC Print as your printer.  
For example, to print from Microsoft Word, proceed as follows.  
For Windows 95 Users:  
Open the document you wish to print.  
1
Select Print from the File menu.  
2
3
4
5
¡The Print dialog box will appear.  
Select Panasonic MFC Print from the Name field  
in the Printer group. <Fig. 1>  
Set the Page range and enter the number of  
collated copies.  
Select the Properties button.  
¡The Panasonic MFC Print dialog box will appear.  
<Fig. 2>  
<Fig. 1>  
Set the Page Size, Resolution and Orientation.  
6
7
Then click the OK button.  
Click the OK button on the Print dialog box.  
<Fig. 2>  
76  
For Windows 3.1/3.11 Users:  
Open the document you wish to print.  
1
Select Print from the File menu.  
2
3
4
5
¡The Print dialog box will appear. <Fig. 1>  
Select the Setup button.  
¡The Print Setup dialog box will appear.  
Select Panasonic MFC Print from the Specific  
Printer field. <Fig. 2>  
<Fig. 1>  
Select the Options button.  
¡The Panasonic MFC Print dialog box will appear.  
<Fig. 3>  
Set the Page Size, Resolution and Orientation.  
6
7
8
Then click the OK button.  
Click the OK button on the Print Setup dialog box.  
<Fig. 2>  
Click the OK button on the Print dialog box.  
<Fig. 3>  
77  
Printing/faxing from a Windows application (cont.)  
Faxing from a Windows application  
You can access the fax function from a Windows application by using the Print command in the File menu.  
Select Panasonic MFC Fax as your printer.  
To send a document created from Microsoft Word, proceed as follows:  
For Windows 95 Users:  
Open the document you wish to send.  
1
Select Print from the File menu.  
2
3
¡The Print dialog box will appear.  
Select Panasonic MFC Fax from the Name field in  
the Printer group and select Properties. <Fig. 1>  
¡The Panasonic MFC Fax dialog box will appear.  
<Fig. 2>  
Set the Page Size, Resolution and Orientation.  
4
5
6
Then click the OK button.  
<Fig. 1>  
Click the OK button on the Print dialog box.  
¡The Fax Send dialog box will appear. <Fig. 3>  
Enter the name and fax number using the  
keyboard or select the desired entry in the address  
book currently displayed in the Address Book  
name box.  
Select the Start button in the Fax Send dialog box.  
7
Note:  
¡If the line is busy or there is no answer, the Message  
Center Outbox application will automatically redial the  
number up to 5 times.  
<Fig. 2>  
¡To cancel transmission after dialing:  
Press (STOP) on the facsimile unit.  
OR  
Select the Outbox window in the Message Center  
window. Then select the CANCEL button on the  
toolbar.  
<Fig. 3>  
78  
For Windows 3.1/3.11 Users  
Open the document you wish to send.  
1
Select Print from the File menu.  
2
Select the Setup button.  
<Fig. 1>  
3
4
¡The Setup dialog box will appear.  
Select Panasonic MFC Fax from the Specific  
Printer field and then select Options. <Fig. 1>  
¡The Panasonic MFC Fax dialog box will appear.  
<Fig. 2>  
Set the Page Size, Resolution and Orientation.  
5
6
7
8
Then click the OK button.  
Click the OK button on the Print Setup dialog box.  
Click the OK button on the Print dialog box.  
¡The Fax Send dialog box will appear. <Fig. 3>  
<Fig. 2>  
Enter the name and fax number using the  
keyboard or select the desired entry in the address  
book currently displayed in the Address Book  
name box.  
Select the Start button in the Fax Send dialog box.  
9
Note:  
¡If the line is busy or there is no answer, the Message  
Center Outbox application will automatically redial the  
number up to 5 times.  
¡To cancel transmission after dialing:  
Press (STOP) on the facsimile unit.  
OR  
<Fig. 3>  
Select the Outbox window in the Message Center  
window, and then select the CANCEL button on the  
toolbar.  
79  
Receiving faxes on your PC  
Setup for receiving faxes on your PC  
If you wish to receive faxes on your PC  
Windows 95  
1
automatically, turn on AUTO RECEIVE mode on  
the facsimile unit by pressing (AUTO\RECEIVE) or  
use the MANUAL RECEIVE mode to set to  
TEL/FAX.  
Start Windows.  
2
3
Open or minimize the Message Center  
application.  
To open the Message Center, follow these steps.  
Windows 3.1  
For Windows 95 users:  
Select the Start button. Point to Programs, then  
Multi-Function Center, and then click Message  
Center.  
For Windows 3.1/3.11 users:  
Double click the Message Center icon in the Multi-  
Function Center program group.  
Viewing the list of faxes received  
All faxes received by your PC are listed in the Inbox window in the Message Center application.  
Inbox allows you to view, print or save faxes and append your faxes to other saved fax documents.  
For Windows 95 users:  
1
2
Select the Start button. Point to Programs, then  
Multi-Function Center, and then click Message  
Center.  
For Windows 3.1/3.11 users:  
Double click the Message Center icon in the  
Windows screen.  
Select the Inbox window from the Message  
Center window.  
¡The Inbox window displays the current status of  
all facsimiles distributed to you in the Inbox  
queue.  
Fax ID (if  
Status messages  
transmitted)  
Date and Time  
Number of pages  
received  
Status messages  
Complete—The facsimile was received successfully but has not been printed, saved or viewed yet.  
Incomplete—An incomplete facsimile was received and has not been printed, saved or viewed yet.  
Recovered—The system failed before the facsimile was completely received and was entered in the  
Inbox. Information in the Log may be incomplete. The facsimile may be incomplete.  
Viewed—The facsimile has been viewed but not printed or saved.  
Printed—The facsimile was printed but not saved.  
Saved—The facsimile has been saved.  
80  
Viewing received faxes on the PC screen  
To view a fax in your Inbox  
VIEW button  
PREVIEW button  
Select the fax you wish to view in the Inbox  
1
2
window. <Fig. 1>  
Select View from the File menu of the Message  
Center Inbox window or click the VIEW button on  
the toolbar.  
¡The Viewer application window will display the  
selected fax. <Fig. 2>  
To preview the first page of the  
received fax  
<Fig. 1>  
Select the fax you wish to view in the Inbox  
1
2
window. <Fig. 1>  
Select Preview from the File menu of the Message  
Center Inbox window or click the PREVIEW button  
on the toolbar.  
¡The Preview window will display the first page of  
the selected fax. <Fig. 3>  
<Fig. 2>  
<Fig. 3>  
\If you are using Windows 3.1/3.11, the dialog  
box images shown above will slightly differ  
from the actual ones.  
81  
Receiving faxes on your PC (cont.)  
Printing received documents  
PRINT button  
Select the document you wish to print in the  
1
2
Inbox window.  
Select Print from the File menu or the PRINT  
button from the toolbar. <Fig. 1>  
¡The Print dialog box will appear. <Fig. 2>  
If you want to change your selected printer or  
print setup, select Setup.  
¡The Print Setup dialog box will appear.  
<Fig. 3>  
3
4
If you want to use the facsimile unit as a printer,  
select Panasonic MFC print from the Printer  
list.  
<Fig. 1>  
Choose the printer you wish to use, by selecting  
5
6
the OK button.  
Enter the number of copies you want to print in  
the Copies field, and then select the OK button.  
¡The Inbox Print dialog box will appear.  
<Fig. 4>  
Select the range of faxes you want to print from  
7
the Inbox Print group.  
<Fig. 2>  
A. Select Print Selected to print the facsimiles  
you selected.  
B. Select Print Unprinted to print all the  
unprinted facsimiles.  
C. Select Print All to print all the facsimiles.  
If you want to delete the selected faxes  
automatically after they have been printed,  
select the Delete After Printing check box.  
8
9
<Fig. 3>  
If you want the selected fax scaled to fit within  
the size of paper you selected in the Print Setup  
dialog box, select Scale To Fit.  
Select the Print button.  
10  
\If you are using Windows 3.1/3.11, the dialog box  
images shown will slightly differ from the actual ones.  
<Fig. 4>  
82  
Faxing a document on the facsimile unit  
Place the document(s) on your fax machine.  
1
2
<Fig. 1>  
For Windows 95 Users:  
Select the Start button. Point to Programs, point  
to Multi-Function Center, then click Send From  
Fax.  
FACE DOWN  
For Windows 3.1/3.11 Users:  
Double click Send From Fax in the Multi-Function  
Center program group.  
¡The Send From Fax application window will  
appear. <Fig. 2>  
<Fig. 1>  
Enter the name and fax number using the  
keyboard or select the desired entry in the address  
book currently displayed in the Address Book  
name box.  
3
4
You can access the Address Book application by  
selecting Addr Bk... or the Address Book menu.  
¡The Address Book application window will  
appear.  
If you accessed the Address Book application,  
5
6
select Exit from the File menu.  
Select the Start button in the Send From Fax  
application window.  
<Fig. 2>  
\If you are using Windows 3.1/3.11, the dialog  
box image shown above will slightly differ  
from the actual one.  
83  
Making an Address Book  
The Address Book is your personal information database for fax and telephone numbers.  
To make the Address Book:  
For Windows 95 Users:  
1
Select the Start button. Point to Programs, point  
to Multi-Function Center, then click Address  
Book.  
For Windows 3.1/3.11 Users:  
Double click Address Book in the Multi-Function  
Center program group.  
¡An Address Book will be displayed. <Fig. 1>  
Click the File menu and select New.  
2
3
¡A New dialog box will be displayed. <Fig. 2>  
<Fig. 1>  
Enter the File Name. Enter the Address Book  
name. Click the OK button.  
¡The Address Book is made.  
To make an entry in the Address  
Book:  
Click the Open button.  
1
2
3
4
¡The open dialog box will be displayed. <Fig. 3>  
<Fig. 2>  
Select the desired Address Book and click the OK  
button.  
Enter or edit the Name, Company, Fax No.,  
Telephone No. and Notes.  
Click the Add button. <Fig. 4>  
¡The entry will be added to the Address Book.  
<Fig. 3>  
Add button  
Broadcast  
When sending the same document to more than one  
location, you can use the list function in the Address  
Book. You may select as many locations as you want  
from the Address Book.  
\If you are using Windows 3.1/3.11, the dialog box  
images shown will slightly differ from the actual ones.  
<Fig. 4>  
84  
Scanning and saving documents  
Your facsimile unit can be used as a scanner to enable you to incorporate image files into other Windows  
applications. The scanned file can be saved as an .ALA (image) file, a .TIF, .PCX, .DCX, or .BMP file.  
Place the document(s) on your fax machine.  
1
2
<Fig. 1>  
For Windows 95 Users:  
Select the Start button. Point to Programs, point  
to Multi-Function Center, and then click Viewer.  
¡The Viewer application window will appear.  
FACE DOWN  
For Windows 3.1/3.11 Users:  
Double click Viewer in the Multi-Function Center.  
¡The Viewer application window will appear.  
Select Scan from the File menu. <Fig. 2>  
¡The TWAIN Scanner dialog box will appear.  
<Fig 3>  
<Fig. 1>  
3
Set the intensity and optimize for the type of  
document you are scanning.  
4
5
Select Scan.  
¡The scanned document is displayed in the  
Viewer application window.  
Select Save As... from the File menu.  
6
7
¡The Save As dialog box will appear. <Fig. 4>  
<Fig. 2>  
Enter the file name in the File name text box, and  
then select the drive and directory where you want  
to store the document.  
Select the OK button.  
8
<Fig. 3>  
Note:  
¡Text editing cannot be performed with this unit without  
OCR upgrade software. See Upgrade Now!  
\If you are using Windows 3.1/3.11, the dialog box  
images shown will slightly differ from the actual ones.  
<Fig. 4>  
85  
Receiving faxes directly to your fax machine  
If you do not want to be disturbed by incoming faxes when using the PC, but want to receive faxes directly to  
your facsimile machine, set one of the following.  
—Pause your Inbox on the PC  
—Turn off the PC LINK on the facsimile unit  
To pause your Inbox  
From the Inbox window select Pause Inbox from the File menu or select the Pause Inbox check box on the  
Toolbar.  
To turn off the PC LINK on the facsimile unit  
¡When this feature is off, any operation from your PC like fax transmission/reception, scanning, printing or  
copying cannot be performed.  
Press (MENU).  
Dial keypad  
(MENU)  
1
Display: SYSTEM SET UP  
Press K, then A D.  
1
4
7
2
5
8
0
3
6
9
2
3
4
PC LINK  
Press (START/COPY/SET).  
MODE=ON  
[Ÿÿ]  
Press  
or  
to select “OFF”.  
¡To turn on the PC LINK on the facsimile unit,  
select “ON”.  
(START/COPY/SET)  
Press (START/COPY/SET).  
5
6
Press (MENU).  
86  
Getting help for further information  
To obtain information about the Multi-Function Center applications, use the help function.  
For help, follow these steps.  
For Windows 95 Users:  
For Windows 3.1/3.11 Users:  
1. Click the Start button.  
2. Click Programs.  
1. In Program manager, double click  
Multi-Function Center.  
3. Click Multi-Function Center.  
4. Click the application you need help with.  
5. Click Help menu.  
6. Click Index or Contents and choose the  
subject you need help with.  
2. Double click the application you need help with.  
3. Click Help menu.  
4. Click Index or Contents and choose the  
subject you need help with.  
Functions of the Multi-Function Center applications  
Applications  
Functions  
Viewer  
Editing images  
¡Clearing portions of an image  
¡Copying to the Windows Clipboard  
¡Cropping images  
¡Cutting images  
¡Cutting or copying an entire image  
¡Inverting the color of an image  
¡Pasting from the Windows Clipboard  
¡Stretching and shrinking images  
¡Symmetrically changing the size of an image  
Viewing Images  
¡Adding an application button to the Action Bar  
¡Arranging how windows and icons are displayed  
¡Displaying thumbnails  
¡Hiding or displaying the Toolbar, Status Bar or Action Bar  
¡Magnification, reductions or orientations  
¡Next or previous page  
¡Rotating the image  
¡Viewing different pages of a multiple page file  
¡Zooming—Sizing the image to the size of the window  
¡Zooming in a specified area of the image  
Copier  
¡Making a Copy  
¡Making multiple copies  
¡Reducing/enlarging your copy  
¡Setting up your Copier  
¡Choosing a printer  
Address Book  
¡Changing address books  
¡Copying Information into the clipboard  
¡Dialing a voice number  
¡Pasting information into your address book  
¡Printing an address book entry or the entire book  
¡Saving the address book as a file  
¡Sending a cover page fax  
¡Using editing key combinations to Cut, Paste, Copy and Undo editing  
87  
Getting help for further information (cont.)  
Applications  
Functions  
Message Center  
¡Cover page—Creating and Setting up  
¡Setting Up Your Personal Information—PC Fax Logo, Telephone Number, and  
Night Delivery Time  
¡Time/Date stamp on received faxes  
¡Resending a fax  
¡Automatically printing incoming faxes  
¡Loading the Message Center automatically  
Received Faxes  
¡Inbox Activity Log  
¡Automatically deleting your faxes after printing  
¡Deleting faxes  
¡Stop receiving faxes on the PC  
¡Manually receiving faxes  
¡Monitoring the fax line status  
¡Pausing and Resuming the Inbox so that you can run other communications  
programs  
¡Previewing a received fax listed in the Inbox window  
¡Printing faxes  
¡Saving faxes  
¡Viewing the list of received faxes  
¡Stamping received facsimiles with the time/date received  
¡Viewing faxes  
Sending Faxes  
¡Viewing the list of outgoing faxes  
¡Resending undelivered facsimiles  
¡Changing the destination fax number or delivery schedule  
¡Unsuccessful dialing attempts  
Canceling Faxes  
¡Pause and Resume sending facsimiles  
¡Deleting facsimiles  
¡Monitoring the Fax line status  
¡Viewing the Outbox queue  
¡Outbox Activity Log  
Send From Fax  
¡Adding the current addressee to an Address Book  
¡Changing Address Books  
¡Choosing the Resolution  
¡Phone Number (addressing your fax)  
¡Sending a fax to multiple recipients (Specify To: Cc: Faxes)  
¡Sending a fax while you are doing other work on your PC  
¡Sending a fax with a cover page  
¡Sending a fax without a cover page  
¡Setting up your scanner  
¡Sorting the Address Book  
¡Specifying a distribution list as your fax destination  
Finder  
¡Deleting files  
¡Printing, viewing and faxing files  
¡Searching for files  
Launch Pad  
¡Adding an application to your Launch Pad icon bar  
¡Automatically activating the Launch Pad  
¡Making your Launch Pad icon bar always visible on your desktop  
¡Removing an application from the Launch Pad  
88  
Troubleshooting  
Error messages on the display  
If the unit detects a problem, one or more of the following messages will appear on the display:  
DISPLAY MESSAGE  
CAUSE & REMEDY  
¡There is something wrong with the unit. Contact our service personnel (p. 104).  
CALL SERVICE  
¡The front cover is open. Close it.  
CHECK COVER  
¡The document is not fed into the unit properly. Reinsert the document. If  
misfeeding occurs frequently, clean the document feeder rollers inside the unit  
(p. 101). If the problem remains, adjust the feeder pressure (p. 98).  
CHECK DOCUMENT  
¡The film cartridge is not inserted properly. Reinsert it correctly (p. 99, 100).  
¡The recording paper set lever is released. Push it back to set the lever (p. 9).  
¡Memory (telephone numbers, parameters, etc.) has been erased. Re-program.  
CHECK FILM  
CHECK LEVER  
CHECK MEMORY  
CHECK PAPER  
¡The recording paper is not installed or the unit ran out of paper. Install paper  
(p. 8).  
¡The recording paper is not fed into the unit properly or has jammed near the  
recording paper entrance. Clear the jammed paper (see “When paper has  
jammed near the recording paper entrance” on page 97).  
Do not install folded or heavily curled paper in the paper tray.  
¡The unit has (a) document(s) in memory. See the other message instructions to  
print out the document(s).  
FAX IN MEMORY  
FAX MEMORY FULL  
FILM EMPTY  
¡The memory is full of received documents due to a lack of recording paper or a  
recording paper jam. Install paper or clear the paper jam.  
¡The film is empty. Replace the film or film cartridge with a new one (p. 99, 100).  
¡The film is slack. Tighten it (see step 8 on page 100) and install again.  
¡The remaining film can print approx. 15 pages of letter size documents. Prepare a  
new film or film cartridge (p. 6).  
FILM NEAR EMPTY  
MESSAGE FULL  
¡There is no room left in memory to record a voice message. Erase some or all of  
the messages (p. 26, 50).  
¡The receiving unit is busy or ran out of recording paper. Try again.  
NO RESPONSE  
PAPER JAMMED  
¡A recording paper jam occurred under the film cartridge. Clear the jammed paper  
(p. 96).  
(continued)  
89  
Error messages on the display (cont.)  
DISPLAY MESSAGE  
CAUSE & REMEDY  
¡The fax function cannot be operated on the PC. The RS232C cable is not  
connected correctly, or the software is not running on the PC.  
PC FAIL OR BUSY  
¡The unit is checking if the film is set correctly. Wait for a while.  
PLEASE WAIT  
¡The other fax machine does not have a polling feature. Check with the other  
party.  
POLLING ERROR  
REDIAL TIME OUT  
REMOVE DOCUMENT  
¡The receiving unit is busy or ran out of recording paper. Try again.  
¡The document is jammed. Remove the jammed document (p. 98).  
¡Attempted to transmit a document longer than 600 mm (235⁄8w). Press the STOP  
button and remove the document (p. 98).  
Divide the document into two or more sheets and try again.  
¡There is too much paper on the paper stacker. Remove the printed paper. If the  
display message still remains after removing the paper, a paper jam may have  
occurred. Remove the jammed paper (see “When paper has jammed near the  
recording paper exit” on page 97).  
REMOVE PRINTOUT  
¡The starter film is empty. Replace the film or film cartridge with a new one  
(p. 99, 100).  
STARTER FILM END  
TRANSMIT ERROR  
UNIT OVERHEATED  
¡A transmission error occurred. Try again.  
¡The unit is too hot. Let it cool down.  
90  
Before requesting help  
General  
PROBLEM  
CAUSE & REMEDY  
I cannot make and receive calls.  
¡The power cord or telephone line cord is not connected. Check the  
connections (see page 10).  
I cannot make calls.  
¡The dialing mode setting is wrong. Check the setting and change it  
to TONE or PULSE (see page 58).  
The unit does not work.  
¡Disconnect the unit from the telephone line and connect to a  
known working telephone. If the known working telephone  
operates properly, call your service center to have the unit  
repaired. If the known working telephone does not operate  
properly, consult with your telephone company.  
The unit does not ring.  
¡The ringer volume is set to OFF. Adjust to a suitable level (see  
page 17).  
The REDIAL/PAUSE button does  
not function properly.  
¡If this button is pressed during dialing, a pause will be inserted. If  
pressed immediately after a dial tone is obtained, the last number  
dialed will be redialed.  
The receive mode does not function ¡A distinctive ringing pattern is set. Check it (see page 42).  
as explained on page 22.  
During programming, I cannot enter ¡All or part of the number is the same as another code or ID.  
the remote fax activation code or  
the remote operation ID.  
Change the number (see pages 41 and 48).  
Fax transmission  
PROBLEM  
CAUSE & REMEDY  
The other party complains that  
letters on their received document  
are distorted.  
¡If your line has special telephone services such as call waiting, the  
service may have been activated during fax transmission. Connect  
the unit to a line that does not have such services.  
¡An extension telephone on the same line is off the hook. Hang up  
and try again.  
The other party complains that dirty ¡The glass or rollers are dirty. Clean them (see page 101).  
patterns or black lines appear on  
their received documents.  
I cannot make an international fax  
call.  
¡Use the overseas transmission mode (see page 60).  
¡Add two pauses at the end of the telephone number (see page 37).  
91  
For Assistance, Call 1-800-435-7329  
Before requesting help (cont.)  
Fax reception  
PROBLEM  
CAUSE & REMEDY  
I cannot receive documents  
automatically.  
¡The receive mode is set to the TEL mode. Set to the ANS/FAX,  
TEL/FAX or FAX (FAX ONLY) mode.  
¡The time to answer the call may be too long. Decrease the number  
of rings (see pages 54, 55 and 56).  
¡The greeting message is too long. Shorten the message (see page  
43).  
The recording image is faint.  
The printing quality is poor.  
¡The sender transmitted a faint document. Ask them to transmit a  
clearer copy of the document.  
¡The thermal head is dirty. Clean it (see page 101).  
¡Some paper has instructions recommending the side to print on.  
Try turning over paper. We recommend smooth paper such as  
Hammermillg jet PRINT for clearer printing.  
A blank sheet is ejected after the  
¡The receiving reduction rate is not programmed correctly. Program  
received documents are printed out.  
the proper reduction rate (see page 61).  
Answering device  
PROBLEM  
CAUSE & REMEDY  
No voice messages have been  
recorded in the ANS/FAX mode.  
¡The memory is full. Erase some or all of the messages (see pages  
26 and 50).  
I cannot retrieve recorded  
¡Make sure that you use the remote operation ID correctly (see  
messages from a remote telephone.  
page 48).  
Copying  
PROBLEM  
CAUSE & REMEDY  
A dirty pattern or a black line  
¡The glass or rollers are dirty. Clean them (see page 101).  
appears on the copied documents.  
The copied image is distorted.  
¡The thermal head is dirty. Clean it (see page 101).  
The document is not copied  
properly.  
¡The film is not inserted correctly. Insert it correctly (see pages  
99 and 100).  
The copied document is blank.  
The printing quality is poor.  
¡The film is not inserted correctly. Insert it correctly (see pages  
99 and 100).  
¡Some paper has instructions recommending the side to print on.  
Try turning over paper. We recommend smooth paper such as  
Hammermillg jet PRINT for clearer printing.  
A paper jam occurs during copying. ¡The film is not inserted correctly. Insert it correctly (see pages  
99 and 100).  
92  
For Assistance, Call 1-800-435-7329  
If a power failure occurs...  
When a power failure occurs, note the following:  
¡The unit will not function during a power failure.  
¡Transmission and reception will be interrupted. Check the transaction by printing a journal report.  
¡If fax documents are stored in memory, they will be lost. When power is restored, a power down report will  
be printed out stating which contents in memory have been erased.  
¡If delayed transmission is set and the programmed start time has passed during a power failure,  
transmission will be attempted soon after power is restored.  
Power down report  
The power down report will be automatically printed out after power is restored.  
The report will not be printed out when there are no documents stored in memory.  
Power down report sample  
POWER DOWN REPORT  
POWER DOWN AT:Jan. 05 1997 04:30AM  
RESTARTED AT:Jan. 05 1997 04:31AM  
<< WARNING >>  
CONTENTS HAVE BEEN CLEARED DUE TO POWER DOWN.  
FOR ADDITIONAL INFORMATION, PLEASE SEE THE JOURNAL REPORT.  
NO. OTHER FACSIMILE  
01 0987654321  
MODE  
RX  
PAGES  
01  
FUNCTION  
MEMORY RECEIVE  
93  
For Assistance, Call 1-800-435-7329  
Error codes on your PC when using  
Multi-Function Center software  
When using the Multi-Function Center software and the printer or scanner function is initiated and an error  
occurs, an 8 digit error code will be displayed on the status log window.  
See the printer 8 digit error code below and the scanner 8 digit code on page 95.  
» Error code for “Printer not ready.” status:  
0
0
Recording paper set lever:  
When this digit is “1”, the recording paper set lever is  
released. Push it back to set the lever (p. 9).  
Paper jam near the recording paper entrance:  
When this digit is “1”, the recording paper is not fed into  
the unit properly or has jammed near the recording  
paper entrance. To clear, see page 97.  
Paper jam under the film cartridge or too much  
paper on the paper stacker:  
When this digit is “1”, the recording paper jammed  
under the film cartridge or there is too much paper on  
the paper stacker. Clear the jammed paper (p. 96) or  
remove the printed paper.  
Cover open:  
When this digit is “1”, the top cover is open. Close it.  
Film:  
When this digit is “1”, film is empty or the film is not  
inserted in the cartridge correctly. Replace the film or  
film cartridge with a new one (p. 99) or reinsert the film  
correctly by referring to step 8 on page 100.  
Unit overheat:  
When this digit is “1”, the unit is overheated. Leave it to  
cool down.  
94  
For Assistance, Call 1-800-435-7329  
» Error code for “Scanner not ready.” status:  
0 0  
0
0
0
Document feed:  
When this digit is “1”, the document is not fed into  
the unit properly. Reinsert the document.  
Document jam:  
When this digit is “1”, the document is jammed.  
Remove the jammed document (p. 98).  
Cover open:  
When this digit is “1”, the top cover is open. Close it.  
For example:  
If “1” appears in the 8 digit code, see the corresponding instructions and solve the problem.  
e.g. When “Scanner not ready. Error code=00010000” is displayed on the Status Log window:  
Cause & remedy—The top cover is open. Close it.  
95  
For Assistance, Call 1-800-435-7329  
Clearing a recording paper jam  
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.  
Remove the jammed paper by following the display message on this page and page 97.  
When paper has jammed under the film cartridge  
The display will show the following message:  
PAPER JAMMED  
Remove the jammed paper as follows:  
Slide the front cover open lever forward to unlock  
1
2
3
the front cover and lift open.  
Front cover  
Front cover  
open lever  
Remove the film cartridge.  
Film cartridge  
Remove the jammed recording paper.  
If the film is slack, tighten it by winding the bottom  
side gears.  
4
Incorrect  
Correct  
tight  
Bottom side gears  
96  
Replace the film cartridge by matching the blue  
label side of the cartridge with that on the unit.  
Blue labels  
5
6
Film  
cartridge  
Close the front cover securely by pushing down on  
both ends.  
When paper has jammed near the recording paper  
entrance  
The display will show the following message:  
CHECK PAPER  
Remove the jammed paper as follows:  
Pull the recording paper set lever forwards, then pull out  
the jammed recording paper from the recording paper  
entrance.  
Recording  
paper set  
lever  
When paper has jammed near the recording paper exit  
The display will show the following message:  
REMOVE PRINTOUT  
Remove the jammed paper as follows:  
Lift the unit slightly and push out the jammed  
1
2
recording paper from the triangular window on the  
bottom of the unit.  
Triangular  
window  
Remove the jammed recording paper from the  
recording paper exit.  
¡If you cannot remove the jammed paper, remove  
it by following steps 1–4 on page 96.  
97  
Clearing a document jam  
If the unit does not release the original document during feeding, remove the document as follows:  
Slide the front cover open lever forward to unlock  
Front cover  
1
2
3
the front cover and lift open.  
Remove the jammed document carefully.  
Close the front cover securely by pushing down on  
both ends.  
Front cover open lever  
Adjusting the feeder pressure  
When no feeding or multiple feeding occurs frequently, adjust the feeder pressure.  
Slide the front cover open lever forward to unlock  
1
2
the front cover and lift open.  
Lever  
Front cover  
Shift the position of the lever by using an  
instrument with a pointed end, like a clip or  
ball-point pen.  
A
C
B
Position A: When documents do not feed  
Position B: Standard position (pre-selected)  
Position C: When documents multiple feed  
Close the front cover securely by pushing down on  
both ends.  
3
Front cover open lever  
98  
Routine care  
Checking the remaining film  
Press (FILM\REMAINING) while the unit is idle. The display indicates the approximate amount of remaining  
film.  
FILM E  
FILM E  
F
F
When the film indicator points to this position, the remaining film will print up to  
25 pages of letter size documents. Prepare a new film or film cartridge for  
replacement.  
Replacing the film or film cartridge  
When the unit detects the end of the film, one of the following messages will be displayed:  
The remaining film prints approx. 15 letter size documents. Prepare a new film or  
film cartridge.  
FILM NEAR EMPTY  
FILM EMPTY  
The film is empty. Replace the film or film cartridge with a new one.  
To order replacement parts, see page 6.  
Slide the front cover open lever forward to unlock  
the front cover and lift open.  
Film cartridge  
1
2
Remove the film cartridge.  
¡If you have purchased a film cartridge (Model no.  
KX-FA135) for replacement, skip to step 9.  
¡To replace only the film, go to step 3.  
Front cover  
open lever  
Unlock the four gears by (A) pulling the top side  
gears (blue and green) forward and (B) pushing  
back the bottom side gears (green). Remove the  
used film.  
Top side gears  
Blue gear  
3
4
A
Green  
gear  
B
A
Green gear  
Bottom side gears  
B
Green gear  
Remove the four gears from the used film cores.  
Gears  
Caution:  
¡The film is not reusable. You can order a new  
film for replacement through your nearest  
authorized Panasonic dealer.  
Film cores  
Gears  
(continued)  
99  
Replacing the film or film cartridge (cont.)  
Insert the blue gear into the blue core of the  
new film.  
Blue core  
15  
16  
17  
18  
Blue gear  
Slots  
Guide tabs  
Guide tabs  
Insert the three green gears into the remaining  
cores of the new film.  
Green gears  
Slots  
Insert the film into the cartridge so that the blue  
gear matches the blue label on the cartridge.  
Blue label  
Film  
Blue gear  
Cartridge  
Lock the four gears of the film by (A) pushing  
back the top side gears and (B) pulling the  
bottom side gears forward until they lock into  
place.  
Top side  
gears  
Top side gear  
Bottom  
side gear  
¡If the film is slack, tighten it by winding the  
bottom side gears.  
Correct  
Incorrect  
B
A
Bottom  
side gears  
tight  
Insert the film cartridge by matching the blue  
label on the cartridge with that on the unit.  
Blue labels  
19  
10  
Film  
cartridge  
Close the front cover securely by pushing down  
on both ends.  
¡The unit will check that the film is set correctly  
and the following message will be displayed:  
PLEASE WAIT  
Display:  
¡If the following message is displayed, the film  
is not inserted correctly:  
CHECK FILM  
¡Reinsert it correctly.  
100  
Cleaning the inside of the unit  
Cleaning the document feeder unit  
If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document,  
clean the document feeder rollers, sub roller, rubber flap, white plate and glass.  
Disconnect the power cord and the telephone line  
Front cover  
1
2
3
cord.  
Rubber flap  
Slide the front cover open lever forward to unlock  
the front cover and lift open.  
Sub roller  
Document feeder rollers  
Clean the document feeder rollers, sub roller and  
rubber flap with a cloth moistened with isopropyl  
rubbing alcohol, and let dry thoroughly.  
Clean the white plate and glass with a soft dry  
cloth.  
4
5
6
Close the front cover by gently pressing down on  
both ends.  
Connect the power cord and the telephone line  
cord.  
Glass  
White plate  
Front cover open lever  
Caution:  
¡Do not use paper products (such as paper towels  
or tissues) to clean the inside of the unit.  
Cleaning the thermal head  
If dirty patterns or black bands appear on a copied or received document, clean the thermal head.  
Disconnect the power cord and the telephone line  
Thermal head  
1
2
3
4
5
cord.  
Front cover  
Slide the front cover open lever forward to unlock  
the front cover and lift open.  
Clean the thermal head with a cloth moistened with  
isopropyl rubbing alcohol, and let dry thoroughly.  
Close the front cover by gently pressing down on  
both ends.  
Connect the power cord and the telephone line  
cord.  
Caution:  
Caution  
¡To prevent a malfunction due to static electricity,  
do not use a dry cloth and do not touch the  
thermal head directly with your finger.  
Do not push on the black cover.  
101  
General Information  
FCC information  
If required by the telephone company, inform them  
of the following.  
¡FCC Registration No.:  
(found on the bottom of the unit)  
¡Ringer Equivalence No.:  
alteration of such terminal equipment, or otherwise  
materially affect its use or performance, the  
customer shall be given adequate notice in writing,  
to allow the customer an opportunity to maintain  
uninterrupted service.  
(found on the bottom of the unit)  
¡The particular telephone line to which the  
equipment is connected.  
CAUTION:  
Any changes or modifications not expressly  
approved by the party responsible for compliance  
could void the user’s authority to operate this  
device.  
This unit must not be connected to a coin operated  
line. If you are on a party line, check with your  
local telephone company.  
When programming emergency numbers and/or  
making test calls to emergency numbers:  
1. Remain on the line and briefly explain to the  
dispatcher the reason for the call before  
hanging up.  
Ringer Equivalence Number (REN):  
This REN is useful in determining the quantity of  
devices you may connect to your telephone line  
and still have all of those devices ring when your  
telephone number is called. In most but not all  
areas, the sum of the REN’s of all devices  
connected to one line should not exceed five (5.0).  
To be certain of the number of devices you may  
connect to your line, as determined by the REN,  
you should contact your local telephone company  
to determine the maximum REN for your calling  
area.  
2. Perform such activities in the off-peak hours;  
such as early morning or late evenings.  
This telephone provides magnetic coupling to  
hearing aids.  
NOTE:  
This equipment has been tested and found to  
comply with the limits for a Class B digital device,  
pursuant to Part 15 of the FCC Rules. These limits  
are designed to provide reasonable protection  
against harmful interference in a residential  
installation. This equipment generates, uses, and  
can radiate radio frequency energy and, if not  
installed and used in accordance with the  
instructions, may cause harmful interference to  
radio communications. However, there is no  
guarantee that interference will not occur in a  
particular installation. If this equipment does cause  
harmful interference to radio or television  
reception, which can be determined by turning the  
equipment off and on, the user is encouraged to try  
to correct the interference by one or more of the  
following measures:  
In the event that terminal equipment causes harm  
to the telephone network, the telephone company  
should notify the customer, if possible, that service  
may be stopped. However, where prior notice is  
impractical, the company may temporarily cease  
service providing that they:  
a) Promptly notify the customer.  
b) Give the customer an opportunity to correct the  
problem with their equipment.  
c) Inform the customer of the right to bring a  
complaint to the Federal Communication  
Commission pursuant to procedures set out in  
FCC Rules and Regulations Subpart E of Part  
68.  
The Telephone Company may make changes in its  
communications facilities, equipment operations, or  
procedures where such action is reasonably  
required in the operation of its business and is not  
inconsistent with the rules and regulations in FCC  
Part 68. If such changes can be reasonably  
—Reorient or relocate the receiving antenna.  
—Increase the separation between the equipment  
and receiver.  
—Connect the equipment into an outlet on a circuit  
different from that to which the receiver is  
connected.  
expected to render any customer terminal  
equipment incompatible with telephone company  
communications facilities, or require modification or  
—Consult the dealer or an experienced radio/TV  
technician for help.  
102  
Panasonic Consumer Electronics Company,  
Division of Matsushita Electric Corporation of America  
One Panasonic Way, Secaucus,  
Panasonic Sales Company  
Division of Matsushita Electric of  
Puerto Rico, Inc.  
New Jersey 07094  
Ave. 65 de Infantería, Km. 9.5, San Gabriel  
Industrial Park, Carolina, Puerto Rico 00985  
PANASONIC  
Facsimile Products  
Limited Warranty  
Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the  
warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto  
Rico for one (1) year from the date of original purchase in the event of a defect in materials or  
workmanship.  
This Limited Warranty Excludes both Labor and Parts for: batteries, antennas, and cosmetic parts  
(cabinet).  
Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by  
contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter  
Directory. Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter.  
Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the  
Panasonic Sales Company telephone number listed in the Servicenter Directory.  
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of  
original purchase will be required before warranty service is rendered.  
This warranty only covers failures due to defects in material and workmanship which occur during normal  
use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or  
the film cartridge. The warranty does not cover damages which occur in shipment, or failures which are  
caused by products not supplied by the warrantor, or failures which result from accident, misuse, abuse,  
neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or  
maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage,  
signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental  
use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized  
Servicenter, or damage that is attributable to acts of God.  
LIMITS AND EXCLUSIONS  
There are no express warranties except as listed above.  
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES  
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS  
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF  
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH  
ABOVE.  
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations  
on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.  
This warranty gives you specific legal rights and you may also have other rights which vary from state to  
state. If a problem with this product develops during or after the warranty period, you may contact your  
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer  
Satisfaction Center at the company address indicated above.  
103  
Service center directory  
OPERATION ASSISTANCE¡FAX ADVANTAGE PROGRAM  
DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST)  
PRODUCT INFORMATION¡LITERATURE REQUESTS¡DEALER LOCATIONS  
Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)  
201-348-9090 (9:00am–8:00pm Monday–Friday, EST)  
ACCESSORY PURCHASES  
1-800-332-5368 (Consumer orders only)  
Panasonic Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032  
(6:00am–6:00pm Monday–Friday, 6:00am–10:30am Saturday, PST)  
(Visa, Mastercard, Discover card, American Express, Check)  
AUTHORIZED SERVICENTERS  
CALIFORNIA  
GEORGIA  
MICHIGAN  
TENNESSEE  
6550 Katella Avenue  
Cypress, CA 90630  
Phone (714) 373-7426  
Fax (714) 894-8534  
8655 Roswell Road  
Suite 100  
Atlanta, GA 30350  
Phone (770) 518-6301  
Fax (770) 518-6306  
37048 Van Dyke Avenue  
Sterling Heights, MI 48312  
Phone (810) 939-2060  
Fax (810) 939-2638  
919-8th Avenue South  
Nashville, TN 37203  
Phone (615) 244-4434  
Fax (615) 244-6713  
800 Dubuque Avenue  
S. San Francisco,  
CA 94080  
Phone (415) 871-6373  
Fax (415) 871-6840  
MINNESOTA  
TEXAS  
HAWAII  
7850-12th Avenue South  
Airport Business Center  
Bloomington, MN 55425  
Phone (612) 854-8624  
Fax (612) 854-2089  
7482 Harwin Drive  
Houston, TX 77036  
Phone (713) 781-1528  
Fax (713) 781-0643  
99-859 Iwaiwa Street  
Aiea, Hawaii 96701  
Phone (808) 488-1996  
Fax (808) 486-4369  
20201 Sherman Way  
Suite 102  
Canoga Park, CA 91306  
Phone (818) 709-1775  
Fax (818) 709-2165  
13615 Welch Road Suite 101  
Farmers Branch, TX 75244  
Phone (972) 385-1975  
Fax (972) 960-7626  
ILLINOIS  
1703 North Randall Road  
Elgin, IL 60123  
“12:30 to 4:30, Mon-Fri”  
Phone (847) 468-5464  
Fax (847) 468-5465  
OHIO  
F
2236 Waycross Road  
Cincinnati, OH 45240  
Phone (513) 851-4180  
Fax (513) 851-8443  
WASHINGTON  
20425-84th Avenue South  
Kent, WA 98032  
3878 Ruffin Road  
Suite A  
PENNSYLVANIA  
San Diego, CA 92123  
Phone (619) 560-9200  
Fax (619) 560-1831  
9060 Golf Road  
Niles, IL 60714  
Phone (847) 608-1010  
Fax (847) 299-1710  
2221 Cabot Boulevard West  
Suite B  
Langhorne, PA 19047  
Phone (215) 741-0661  
Fax (215) 741-0521  
Phone (206) 872-7922  
Fax (206) 872-0918  
COLORADO  
1640 South Abilene Suite D  
Aurora, CO 80012  
Phone (303) 752-2024  
Fax (303) 752-0610  
MARYLAND  
Service in Puerto Rico  
62 Mountain Road  
Glen Burnie, MD 21061  
Phone (800) 973-4071  
Fax (410) 760-3779  
Chartiers Valley  
Shopping Center  
1025 Washington Pike  
Bridgeville, PA 15017  
Phone (412) 257-4522  
Fax (412) 257-4650  
Matsushita Electric  
of Puerto Rico, Inc.  
Panasonic Sales Company/  
Factory Servicenter  
FLORIDA  
3700 North 29th Avenue  
Suite 102  
Hollywood, FL 33020  
Phone (954) 925-2880  
Fax (954) 925-5224  
MASSACHUSETTS  
60 Glacier Drive, Suite G  
Westwood, MA 02090  
Phone (617) 329-4280  
Fax (617) 329-0586  
Ave. 65 de Infantería, Km. 9.5  
San Gabriel Industrial Park  
Carolina, Puerto Rico 00985  
Phone (787) 750-4300  
Fpick-up/drop-off only  
Fax (787) 768-2910  
REPAIR INQUIRIES  
Regional Customer Care Department  
EAST (PCE)  
EAST (PCE)  
CENTRAL (PCC)  
WEST (PCW)  
2221 Cabot Boulevard West  
Suite A  
Langhorne, PA 19047  
Phone (215) 741-0676  
Fax (215) 750-6492  
1225 Northbrook Parkway  
Suite 2-390  
Suwannee, GA 30174  
Phone (770) 338-6860  
Fax (770) 338-6548  
1707 North Randall Road  
Elgin, IL 60123  
Phone (847) 468-5530  
Fax (847) 468-5528  
6550 Katella Avenue  
Cypress, CA 90630  
Phone (714) 373-7440  
Fax (714) 373-7447  
Covers:  
Covers:  
Covers:  
Covers:  
CT, DE, ME, MD, MA, NH, NJ,  
NY, PA, RI, VT, VA, DC, WV  
AL, FL, GA, MS, NC, SC, TN  
AR, IL, IN, IA, KS, KY, LA, MI,  
MN, MO, NE, ND, OK, SD, TX,  
WI, OH  
AK, AZ, CA, CO, ID, MT, NV,  
NM, OR, UT, WA, WY, HI  
PARTS DISTRIBUTION LOCATIONS  
To locate parts distributors in your area (within the USA)  
DIAL TOLL FREE 1-800-545-2672 (24 hours a day, 7 days a week)  
As of Apr. ’97  
104  
User information  
For product service  
¡Service centers are listed on page 104.  
¡Call toll free 1-800-545-2672 for the location of an authorized service center.  
When you ship the product  
¡Carefully pack your unit, preferably in the original carton.  
¡Attach a letter, detailing the symptom or problem, to the outside of the carton.  
¡Send the unit to an authorized service center, prepaid and adequately insured.  
¡Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional sales  
offices. These locations do not repair consumer products.  
105  
Specifications  
1. Applicable Lines:  
2. Document Size:  
Public Switched Telephone Network  
Max. 216 mm (81⁄2w) in width  
Max. 600 mm (235⁄8w) in length  
3. Effective Scanning Width:  
4. Recording Paper Size:  
208 mm (83⁄16w)  
Letter: 216 q 279 mm (81⁄2w q 11w)  
Legal: 216 q 356 mm (81⁄2w q 14w)  
5. Effective Printing Width:  
6. Transmission Time*:  
208 mm (83⁄16w)  
Approx. 15 s/page (Original mode)  
Approx. 30 s/page (G3 Normal mode)  
7. Scanning Density:  
Horizontal: 8 pels/mm (203 pels/inch)  
Vertical:  
3.85 lines/mm (98 lines/inch)—Standard mode  
7.7 lines/mm (196 lines/inch)—Fine/Halftone mode  
15.4 lines/mm (392 lines/inch)—Superfine mode  
8. Halftone Level:  
64-level  
9. Scanner Type:  
CCD image sensor  
10. Printer Type:  
Thermal printing  
11. Data Compression System:  
12. Modem Speed:  
Modified Huffman (MH), Modified READ (MR)  
9600/7200/4800/2400 bps; Automatic Fallback  
5–35 °C (41–95 °F), 20–80 % RH (Relative Humidity)  
149 q 367 q 355 mm (57⁄8w q 147⁄16w q 1331⁄32w)  
Approx. 5.2 kg (11.4 lb.)  
13. Operating Environment:  
14. Dimensions (HqWqD):  
15. Mass (Weight):  
16. Power Consumption:  
Standby: Approx. 7.0 W / Transmission: Approx. 16 W  
Reception: Approx. 38 W / Copy:  
Maximum: Approx. 160 W  
Approx. 52 W  
17. Power Supply:  
120 V AC, 60 Hz (This unit will not function at 50 Hz.)  
18. Memory Capacity:  
Voice memory: Approx. 18 minutes of recording time including the  
greeting message.**  
Fax memory: Approx. 28 pages of document memory based on the  
CCITT No. 1 Test Chart in standard resolution.  
CCITT No. 1 Test Chart  
*Transmission speed depends on the contents of the pages,  
resolution, telephone line conditions and capability of the  
receiving unit. The 15 second speed is based upon the CCITT  
No.1 Test Chart.  
**Recording time may be reduced by the calling party’s  
background noise.  
Note:  
¡Any details given in these instructions are subject to change without notice.  
¡The pictures and illustrations in these instructions may vary slightly from the actual product.  
106  
One-touch dialing list  
Direct call  
Station No.  
Direct call  
Station No.  
Name/Telephone No.  
Name/Telephone No.  
10 ((LOWER) 1)  
1
2
3
4
5
6
7
8
9
11 ((LOWER) 2)  
12 ((LOWER) 3)  
13 ((LOWER) 4)  
14 ((LOWER) 5)  
15 ((LOWER) 6)  
16 ((LOWER) 7)  
17 ((LOWER) 8)  
18 ((LOWER) 9)  
107  
One-touch dialing list  
Direct call  
Station No.  
Direct call  
Station No.  
Name/Telephone No.  
Name/Telephone No.  
10 ((LOWER) 1)  
1
2
3
4
5
6
7
8
9
11 ((LOWER) 2)  
12 ((LOWER) 3)  
13 ((LOWER) 4)  
14 ((LOWER) 5)  
15 ((LOWER) 6)  
16 ((LOWER) 7)  
17 ((LOWER) 8)  
18 ((LOWER) 9)  
108  
Speed dialing list  
Station  
No.  
Station  
Station  
No.  
Name/Telephone No.  
Name/Telephone No.  
Name/Telephone No.  
No.  
00  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
22  
23  
24  
25  
26  
27  
28  
29  
30  
31  
32  
33  
34  
68  
69  
70  
71  
72  
73  
74  
75  
76  
77  
78  
79  
80  
81  
82  
83  
84  
85  
86  
87  
88  
89  
90  
91  
92  
93  
94  
95  
96  
97  
98  
99  
35  
36  
37  
38  
39  
40  
41  
42  
43  
44  
45  
46  
47  
48  
49  
50  
51  
52  
53  
54  
55  
56  
57  
58  
59  
60  
61  
62  
63  
64  
65  
66  
67  
109  
Speed dialing list  
Station  
No.  
Station  
Station  
No.  
Name/Telephone No.  
Name/Telephone No.  
Name/Telephone No.  
No.  
00  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
11  
12  
13  
14  
15  
16  
17  
18  
19  
20  
21  
22  
23  
24  
25  
26  
27  
28  
29  
30  
31  
32  
33  
34  
68  
69  
70  
71  
72  
73  
74  
75  
76  
77  
78  
79  
80  
81  
82  
83  
84  
85  
86  
87  
88  
89  
90  
91  
92  
93  
94  
95  
96  
97  
98  
99  
35  
36  
37  
38  
39  
40  
41  
42  
43  
44  
45  
46  
47  
48  
49  
50  
51  
52  
53  
54  
55  
56  
57  
58  
59  
60  
61  
62  
63  
64  
65  
66  
67  
110  
Index  
A
Address Book RRRRRRRRR 75, 84, 87  
L
Launch padRRRRRRRRRRRR 75, 88  
Logo RRRRRRRRRRRRRRRR 14  
Logo print position RRRRRRRRRR 59  
LOWER key RRRRRRRRRRR 33, 34  
Advanced features RRRRRRRRRR 53  
Resetting RRRRRRRRRRRRR 69  
ALL MESSAGES button RRRRRR 26, 27  
ANS/FAX mode RRRRRRRRRR 22, 24  
ANS/FAX ring countRRRRRRRRRR 54  
Automatic dialing RRRRRRRRR 33, 34  
Automatic dialing mode setting RRRRR 10  
AUTO RECEIVE button RRRRRR 22, 24  
AUTO RECEIVE mode RRRRR 22, 24, 29  
M MANUAL RECEIVE mode RRRRR 22, 31  
Memory reception alert RRRRRRRR 64  
MEMO/2WAY REC button RRRRRRR 28  
Message alert RRRRRRRRRRRR 63  
Message Center RRRRRRRR 75, 80, 88  
Message transfer RRRRRRRRRRR 46  
MUTE buttonRRRRRRRRRRRRR 16  
B
C
Basic features RRRRRRRRRRRR 53  
Call counter RRRRRRRRRRRRR 26  
Caller IDRRRRRRRRRRRRRRR 17  
Caller list RRRRRRRRRRRRRR 70  
Caller’s recording timeRRRRRRRRR 57  
CHECK button RRRRRRRRRRRR 44  
Cleaning RRRRRRRRRRRRRR 101  
Communication messages RRRRRRR 72  
Copier RRRRRRRRRRRRRR 75, 87  
COPY buttonRRRRRRRRRRRRR 18  
N
O
NEW MESSAGES button RRRRR 26, 27  
One-touch dialing RRRRRRRRR 33, 34  
Overseas transmission modeRRRRRR 60  
P
PAUSE button RRRRRRRRRRRR 37  
Polling RRRRRRRRRRRRRRR 38  
Power down report RRRRRRRRRR 93  
Q
R
QUICK button RRRRRRRRRRRR 27  
REC button RRRRRRRRRRRRR 43  
Receiving reduction RRRRRRRRRR 61  
Recording paper jam RRRRRRR 96, 97  
Recording paper size RRRRRRR 8, 106  
Recording time alertRRRRRRRRRR 63  
Recording time for ANS/FAX greeting messageR 66  
REDIAL button RRRRRRRRRRRR 37  
Reduction copyRRRRRRRRRRRR 52  
Remote fax activation code RRRRRR 41  
Remote operation ID RRRRRRRRR 48  
REPEAT button RRRRRRRRRRR 27  
Reserving transmission RRRRRRRR 40  
RESOLUTION button RRRRRRRRR 18  
Ring pattern detection RRRRRRRRR 42  
D
Date and time RRRRRRRRRRRR 13  
Delayed transmission RRRRRRRRR 39  
DELETE key RRRRRRRRRRRRR 14  
Dialing mode RRRRRRRRRRR 10, 58  
DIGITAL SP-PHONE button RRRRRR 16  
Direct call station keys RRRRR 14, 33, 34  
DIRECTORY button RRRRRRRR 34, 35  
Display contrast RRRRRRRRRRR 62  
Distinctive ring serviceRRRRRRRRR 42  
Document jam RRRRRRRRRRRR 98  
Document size RRRRRRRRRRR 106  
Documents (the unit can feed) RRRRR 19  
E
F
Electronic telephone directory RRRRR 35  
ERASE button RRRRRRRRRR 26, 44  
Error message RRRRRRRRRR 89, 90  
S
SECRET key RRRRRRRRRRR 14, 33  
SELECT buttonRRRRRRRRRRRR 43  
Send From Fax RRRRRRRR 75, 83, 88  
Silent fax recognition ring RRRRRRR 57  
SKIP button RRRRRRRRRRRRR 27  
SLOW button RRRRRRRRRRRR 27  
SPACE key RRRRRRRRRRRRR 14  
Speed dialing RRRRRRRRRRR 33, 34  
Summary of user programmable features RR 53  
Facsimile telephone number RRRRRR 15  
Fax auto redial RRRRRRRRRRRR 34  
FAX (FAX ONLY) mode RRRRRR 22, 29  
Fax pager RRRRRRRRRRRRRR 67  
FAX ring count RRRRRRRRRRRR 55  
Fax voice guidance RRRRR 20, 21, 23, 65  
Feature listRRRRRRRRRRRRRR 70  
Feeder pressure RRRRRRRRRRR 98  
Film detection RRRRRRRRRRRR 68  
Film/Film cartridge, replacing RRR 99, 100  
FILM REMAINING button RRRRRRR 99  
Finder RRRRRRRRRRRRRR 75, 88  
FLASH button RRRRRRRRRRRR 37  
Friendly reception RRRRRRRRR 23, 64  
T
V
Telephone number listRRRRRRRRR 70  
TEL mode RRRRRRRRRRRR 22, 23  
TEL/FAX mode RRRRRRRR 22, 30, 31  
TEL/FAX ring count RRRRRRRRRR 56  
Toll saver RRRRRRRRRRRRRR 54  
TONE buttonRRRRRRRRRRRRR 37  
Transmission report RRRRRRRR 71, 72  
Viewer RRRRRRRRRRRR 75, 81, 87  
Voice contact RRRRRRRRRRRR 36  
Voice guide RRRRRRRRRRRRR 21  
Voice time/day stamp RRRRRRRRR 26  
VOLUME button RRRRRRRR 13, 16, 17  
G
H
I
Greeting messages RRRRRRRRRR 43  
HELP button RRRRRRRRRRRRR 12  
ICM monitor RRRRRRRRRRRRR 66  
INSERT key RRRRRRRRRRRRR 14  
J
Journal auto print RRRRRRRRRRR 71  
Journal reportRRRRRRRRRRR 70, 72  
111  
Panasonic  
KX-FM220  
Proof of Purchase  
Panasonic FAX ADVANTAGE PROGRAM  
Free peace of mind,  
direct from Panasonic  
NO EXTRA COST  
FAX ADVANTAGE PROGRAM  
1
■
1-year limited warranty parts & labor  
■
Toll-free help line  
2
■
Free overnight replacement  
and repair program  
The Panasonic Fax Advantage Consumer Service Program.  
unit, utilizing the packing materials provided. Damage due to improper  
or inadequate packing will be charged to you as an out-of-warranty  
cost.  
If our 1-800-HELPFAX technicians determine that your unit may be an  
“out-of-box failure”4, we will attempt to provide you with a factory-new  
replacement unit5. You must ship a copy of your receipt with your origi-  
nal unit to verify that you purchased the unit within 10 days prior to your  
1-800-HELPFAX call.  
Panasonic knows that if your fax machine is not up and running, neither  
is your business. That’s why we created the Panasonic Fax Advantage  
Program. Included at no extra cost with the purchase of a Panasonic  
Fax Machine, the Fax Advantage Program can provide a free  
replacement unit2 overnight if your original unit is in need of repair.  
Here’s how it works:  
1. If you have a problem with your fax while it is covered by the one-  
year limited warranty1, call our toll-free help-line at 1-800-HELPFAX.  
2. Talk to one of our technical experts to diagnose your problem over  
the phone.  
3. If repairs are necessary and you are entitled to service under the  
terms and conditions of the limited warranty3, we will send a refur-  
bished replacement unit to you overnight or second business day  
delivery, depending on the time of your call.  
Requirements  
You must give our technicians a valid credit card number (Discover,  
VISA, Master Card, or American Express/Optima). Product that is not  
returned to Panasonic by 10 business days after shipment of the  
replacement product will be charged to your credit card account at  
Panasonic’s Suggested Retail Price (see dealer for details). If your  
original unit is not eligible for warranty service, your card will be  
charged for the non-warranty repair of the unit at Panasonic’s current  
rate for parts and labor and for any shipping charges associated with  
this program. If you do not wish to pay out-of-warranty repair costs, you  
will be responsible for returning the replacement unit to Panasonic and  
for paying all shipping charges associated with this program including  
the overnight delivery of the replacement product to you, shipment of  
the problem unit to Panasonic, shipment of the replacement unit back  
to Panasonic and the return of your original unit back to you. Credit  
status will be verified prior to sending the replacement product.  
A second option available under our one-year limited warranty is to  
mail-in or carry-in your fax to one of our Regional Service centers,  
where the unit will be repaired and returned to you.  
Instructions  
If you choose to receive a replacement unit under the Fax Advantage  
Program, Panasonic will provide a replacement unit which will be  
completely refurbished, quality-tested by Panasonic technicians and  
individually hand-inspected before it is shipped to you. You will keep the  
replacement unit and send the original unit to us in the replacement  
unit’s box. UPS will pick up the unit at no charge to you, should it be  
determined that you are entitled to warranty service. A proof-of-  
purchase must be included with the returned product. Any unit that is  
replaced by Panasonic and not shipped with proper proof-of-purchase  
by you will be subject to a minimum $100.00 charge. The original unit  
must be properly packaged in the same manner as the replacement  
1. See dealer for limited warranty details.  
2. Replacement unit is refurbished.  
3. Replacement program excludes Puerto Rico and is subject to termination at any  
time without advance notice.  
4. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days  
prior to your 1-800-HELPFAX call, and would otherwise qualify for warranty service  
under the terms and conditions of the limited warranty.  
5. Panasonic reserves the right to send a refurbished unit.  
Panasonic Consumer Electronics  
Panasonic Sales Company,  
Company, Division of Matsushita  
Electric Corporation of America  
One Panasonic Way, Secaucus,  
New Jersey 07094  
Division of Matsushita Electric of  
Puerto Rico, Inc. (“PSC”)  
Ave. 65 de Infantería, Km. 9.5  
San Gabriel Industrial Park, Carolina,  
Puerto Rico 00985  
Printed in Malaysia  
PFQX1108ZB KF0697MK2117 D  

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