Oki Cx 1145 Mfp User Manual

P .25 “Setting the transmission conditions”)

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, and then}

press the [OPTION] button.

4 ^{Press the desired buttons to set the transmission conditions, and}

then press the [ENTER] button.

• Press the [Prev] or [Next] button to switch the screens.

4.Setting the Transmission Conditions (Cont.)

5 ^{Specify the remote Fax and press the [START] button.}

2.SENDING A FAX

Sending different width originals

When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the

originals with different width can be sent at a time using Reversing Automatic Document Feeder.

Available combinations of the original size are as follows. (Not available for the combination of LT format

and A/B format)

LT format:

LD, LT, COMP, LG, LT-R

A/B format: A3, A4, B4, B5, A4-R, FOLIO

1 ^{Adjust the tray guide to the widest origi-}

nal size, and then align the original

against the front side.

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, and then}

press the [OPTION] button.

4 ^{Press the [DIFFERENT WIDTH] button. And press the [ENTER] button}

to complete the setting.

• Set the other transmission condition as required. (

4.Setting the Transmission Conditions (Cont.)

5 ^{Specify the remote Fax and press the [START] button.}

2.SENDING A FAX

Setting the scanning conditions for each page

When you want to send multi-page originals by placing them on the original glass, you can change the fol-

lowing scanning conditions for each page:

Resolution

Exposure

Original mode

Original size

This function is convenient for newspapers and books can be placed on the original glass and sent.

1 ^{Place the original on the glass.}

•

P .20 “When setting originals on the glass”

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

And press the [ENTER] button to complete the setting.

•

4 ^{Specify the remote Fax.}

• Specifying by digital keys (

• Specifying by address book (

• Specifying by group (

• Specifying by multi-address transmission (

5 ^{Press the [START] button.}

• The first original is scanned.

6 ^{Place the next original.}

7 ^{Select the [OPTION] button and set the transmission conditions for}

the second original as required.

And press the [ENTER] button to complete the setting.

• The changeable scanning conditions for each page are the “RESOLUTION”, “MODE”, “EXPOSURE” and

“ORIGINAL”.

4.Setting the Transmission Conditions (Cont.)

8 ^{Press the [START] button.}

• The second original is scanned.

• If there is another original to be scanned, repeat steps 6 through 8.

Be sure to carry out the operations within 45 seconds after the “To continue place document on glass, and press

START” appears. If the equipment is inactive for 45 seconds, the scanned original is sent.

9 ^{When finished scanning of the last page, press the [JOB FINISH] but-}

ton.

• The originals are sent.

2.SENDING A FAX

5. Specifying the Remote Fax

Direct entry with digital keys

Direct entry is the method for specifying remote Fax numbers using the digital keys.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Key in the remote Fax number.}

4 ^{If you make a mistake, press the [CLEAR] button on the control panel}

or the [BACK SPACE] button in the address menu and correct the

mistake.

• [CLEAR] button: Press this button to clear all values you have entered.

• [BACK SPACE] button: Press this button to delete each value you have.

When you are dialing to an outside line via a PBX, there may be a pause before the connection is made, causing

a transmission error. To avoid this error, press the [MONITOR/PAUSE] button after the number that designates

an outside line to enter a pause. This automatically enters a thee-second pause before the remote Fax number is

dialed, which reduces transmission errors. (The mark “-” is displayed as a “pause” on the screen.)

5 ^{Press the [START] button.}

5.Specifying the Remote Fax (Cont.)

Address book entry

Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons

which have previously been registered. It is convenient if frequently used destinations are registered in the

address book.

•

Registering the address book, see the [User Functions Guide] or the [TopAccess Guide].

1 ^{Place the original(s).}

•

P .36 “Searching by address (Search address)”)

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu.}

• Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or

[Next] button to switch the screens.

4 ^{Press the button designating the remote Fax to which you wish to}

send your transmission.

• You can search for remote Faxes by ID number and by address.

(

P .34 “Searching by ID number”)

5 ^{Press the [START] button.}

2.SENDING A FAX

Group entry

Group entry is the method of specifying remote Fax numbers by pressing the group button which has pre-

viously been entered. It is convenient if frequently used multiple destinations are entered into a group.

•

Creating Groups, see the [User Functions Guide] or the [TopAccess Guide].

1 ^{Place the original(s).}

•

P .36 “Searching by address (Search address)”)

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, then Press}

the [GROUP] button.

• Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or

[Next] button to switch the screens.

4 ^{Press the remote Fax group to send originals. If you want to see the}

specified group members, press the [CONTENTS] button.

• You can search for groups by ID number and by group.

(

P .34 “Searching by ID number”)

The Remote Faxes in the group can be confirmed in the group number information. See the [User Functions

Guide].

5 ^{Press the [START] button.}

5.Specifying the Remote Fax (Cont.)

Searching by ID number

When selecting the remote Faxes registered in the address and group by searching by the ID number

immediately displays the screen including the searched-for ID number.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, then the}

[KNOWN ID] button.

4 ^{Key in the desired ID number, and press the [ENTER] button.}

• You can key in the number within the range of 1 to 1000.

2.SENDING A FAX

5 ^{Press the button for the remote Fax that you want to send to.}

• Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or

[Next] button to switch the screens.

• To continue searching by ID number, press the [KNOWN ID] button.

• To continue searching by address (

ADDRESS] button.

P .36 “Searching by address (Search address)”), press the [SEARCH

6 ^{Press the [START] button.}

5.Specifying the Remote Fax (Cont.)

Searching by address (Search address)

When selecting the remote Faxes registered in the address book and group, pressing a letter button leads

to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to

choose the desired remote Faxes.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu. Press the}

[SEARCH ADDRESS] button.

4 ^{Press the button you want to search.}

2.SENDING A FAX

5 ^{Enter the ideal button or number, and then press the [ENTER] button.}

6 ^{Press the [SEARCH] button.}

5.Specifying the Remote Fax (Cont.)

7 ^{Press the button for the remote Fax that you want to send to, and then}

press the [ENTER] button.

• If the remote FAX to be selected is one, the direct transmission (On-hook Transmission) can be performed.

• Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or

[Next] button to switch the screens.

• To continue searching by the address, press the [SEARCH ADDRESS] button.

• To continue searching by the ID number (

P .34 “Searching by ID number”), press the [KNOWN ID] button.

8 ^{To perform the memory transmission, press the [START] button to}

complete the operation. To perform the direct transmission, follow the

procedure from step 9.

9 ^{To perform the On-hook transmission, press the [MONITOR/PAUSE]}

button and the [DIAL] button.

10^{When you hear the answer tone (short high-pitched tone) through the}

built-in speaker, press the [START] button.

2.SENDING A FAX

Searching address using LDAP server

Without using the address book in this equipment, you can select the remote Faxes registered in the

address book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is

required to register the directory search name using TopAccess via network beforehand. (You can also set

the default LDAP server that you want to select.) Ask your network administrator for details.

1 ^{Place the original(s).}

•

P .36 “Searching by address (Search address)”.

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter address menu, and then press}

the [SEARCH ADDRESS] button.

• If the LDAP server has already been set, go to step 6.

4 ^{Press the [DIR SERVICE] button.}

5.Specifying the Remote Fax (Cont.)

5 ^{Press the directory search name that you want to search, and then}

press the [ENTER] button

6 ^{Search the remote Fax, and then send it.}

• Follow the procedure from step 4 in

* Searching using the LDAP server is available for Fax number and E-mail.

2.SENDING A FAX

Multi-address transmission

The multi-address transmission function allows you to send the same document to 2 or more remote

Faxes in a single operation, which can be done by combining direct, address book and group entry. Com-

bining with the Internet Fax function is also available. This eliminates the need of placing the original and

then dialing the number for each destination.

The following shows the number of destinations that can be entered according to how the remote Fax is

specified:

•

By direct entry only: 400 destinations

By address book entry only: 400 destinations

By group entry only: 200 groups (400 destinations per a group, maximum 400 locations)

By combining direct, address book and group entry: 400 destinations maximum

Multi-address transmissions must be set in the memory TX mode. (

conditions”)

P .25 “Setting the transmission

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

P .144 “1.Setting the Initial Transmission Mode”)

4 ^{Specify the remote Fax numbers.}

• To continuously enter remote Fax numbers after having specified them by means of the digital keys, press the

[MULTI] button, then enter the next number. You do not need to press the [MULTI] button for the address book

or the group entry.

• The selected destinations can be confirmed by selecting the [DESTINATION] button. ( P .42 “Confirming the

destinations”)

• To cancel the remote Fax number entered with digital keys, press the [CLEAR] button on the control panel.

• To cancel a remote Fax specified with address book or group entry, press the highlighted button for the remote

Fax again. To cancel all specified remote Faxes, press the [ALL CLEAR] button.

• To cancel a remote Fax specified with direct entry, press the [DESTINATION] button to enter the destination

menu, and then cancel it. (

P .42 “Confirming the destinations”)

5 ^{Specify all remote Faxes, then press the [START] button.}

5.Specifying the Remote Fax (Cont.)

Confirming the destinations

After specifying multiple destinations by using multi-address transmitting, you can confirm the addresses

in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the

[DELETE] button.

1 ^{Press the [DESTINATION] button.}

• Each screen displays 8 destinations. To view destinations which are not displayed on the screen, press the

[Prev] or [Next] button to switch the screens.

2 ^{Select the destination that you wish to delete, and then press the}

[DELETE] button.

2.SENDING A FAX

6. Sending Originals

Direct transmission

In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a

successful connection with the remote Fax that has been completed.

•

Users can check immediately if the original has been sent to the remote Fax.

Once scanned, the originals are not stored in the memory.

Users can specify only one remote Fax at one time.

After a page has been sent, the next page is scanned. It takes longer to scan all pages.

If an original is placed on the original glass, only one page can be sent.

Memory transmission is set as the initial setting. Changing the initial setting to direct transmission

(

Direct transmission by optional setting

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, and then}

press the [OPTION] button.

4 ^{Press the [DIRECT TX] button, set the other transmission conditions,}

then press the [ENTER] button.

•

6.Sending Originals (Cont.)

5 ^{Specify the remote Fax.}

• Specifying by digital keys (

P .72 “Canceling direct transmission (during scanning)”)

• Specifying by address book ( P .32 “Address book entry”)

6 ^{Press the [START] button.}

• The remote Fax is dialed immediately and communication is initiated.

• Canceling the direct transmission (

2.SENDING A FAX

Memory transmission

In the memory transmission mode, originals are scanned at high speed and temporarily stored in memory

before transmitting.

•

Up to 100 transmissions can be reserved.

Up to 1000 pages can be stored in 1 transmission.

You can specify two or more remote Faxes at one time.

If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is auto-

matically redialed repeatedly.

•

If memory becomes full midway during scanning, the message "Will you enable stored originals?"

appears. Press the [YES] button to send the originals which have been scanned. Press the [NO] button

to delete the scanned originals. In this case, reduce the number of originals you are sending, or try

sending in the direct transmission mode. ( P .43 “Direct transmission”)

If an original is placed on the original glass, the scanning conditions can be changed for each page.

•

(

P .29 “Setting the scanning conditions for each page”)

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [ADDRESS] button to enter the address menu, and then}

press the [OPTION] button.

4 ^{Press the [MEMORY TX] button, set the other transmission condi-}

tions, then press the [ENTER] button.

•

6.Sending Originals (Cont.)

5 ^{Specify the remote Fax.}

• Specifying by digital keys (

• Specifying by address book ( P .32 “Address book entry”)

• Specifying by group ( P .33 “Group entry”)

• Specifying by multi-address transmission ( P .41 “Multi-address transmission”)

6 ^{Press the [START] button.}

• The original will be scanned and stored in memory.

• Canceling transmissions. ( P .68 “2.Canceling Transmissions”)

2.SENDING A FAX

Other transmissions

On-hook transmission

In this mode, you can confirm the answering tone from the remote FAX without picking up the handset of

the external telephone.

When the other party receives the call as a telephone call, you can talk by picking up the handset of the

external telephone.

•

This operation is available when the Line 1 lamp is OFF.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [MONITOR/PAUSE] button.}

• You will hear the dial tone from the built-in speaker.

• To cancel the setting, press the [MONITOR/PAUSE] button

again.

5 ^{Specify the remote Fax.}

• Specifying by digital keys (

• Specifying by address book (

Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, press the

[MONITOR/PAUSE] button to cut the line, and then press the [MONITOR/PAUSE] button again to redial.

6 ^{When you hear the answer tone (short high-pitched tone) through the}

built-in speaker indicating the connection has been made with the

remote Fax, press the [START] button.

When you hear the other party’s voice answering the call before pressing the [START] button, pick up the hand-

set of the external telephone and press the [MONITOR/PAUSE] button. Then, ask him/her to operate their equip-

ment for receiving a Fax.

6.Sending Originals (Cont.)

Off-hook transmission

This mode is available by picking up the handset of the external telephone to dial. When the other party

receives the call as a telephone call, you can talk with him/her.

•

This operation is available when the Line 1 lamp is OFF.

•

An external telephone is required (not available for the European version).

You can specify the remote Fax only using the external telephone.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

P .160 “5.Setting RX Printing”.

4 ^{Pick up the handset of the external telephone.}

5 ^{Dial the remote FAX number with the external telephone.}

Each press of a digital key dials a number. If you make a mistake when dialing the remote Fax number, put the

handset down to cut the line, and then pick up the handset again to redial.

6 ^{When you hear the answer tone (short high-pitched tone) through the}

handset indicating the connection has been made with the remote

Fax, press the [START] button.

When the other party receives the call as a telephone call, ask him/her to operate their equipment for receiving a

Fax.

7 ^{Replace the handset of the external telephone.}

2.SENDING A FAX

Sending a Tone

Tone services can be used even on pulse dial lines.

1 ^{To receive a tone service, press the [#]}

button of the digital key to switch over to

tone transmission.

• For details of services and how to receive Fax information ser-

vices, contact your service provider.

This function can be used when a user uses “Pulse Dial” line.

2.SENDING A FAX

1. Reception Modes

•

Automatic Reception

Faxes are automatically received during the incoming call.

The line is designated for use exclusively by the Fax.

Manual Reception

Faxes are received when the user confirms the call on the telephone, press the [MANUAL RECEIVE]

button in the advanced menu and then the [START] button.

An external telephone is required (not available for the European version).

•

Memory Reception

This equipment automatically stores received originals in memory if an error (e.g. a paper jam or out of

paper) occurs during reception and prevents the originals from being printed. After the trouble has

been cleared, printing is automatically resumed.

Memory Reception works in the following conditions.

During copying

During printing of received originals

During printing of lists and reports

When the equipment has run out of paper

When a paper jam occurs

When the equipment has run out of toner

•

Mailbox Reception

You can retrieve documents from mailbox hubs (confidential, bulletin board) that support the ITU-T

Mailbox functions.

Polling Reception

Users request transmission from a remote Fax, and receive the original that is stored in the remote

Fax’s memory. There are 2 types of polling RX: individual polling RX and multi-polling RX. A password

can be set.

3.RECEIVING A FAX

2. Reception Settings

There are 2 reception modes: auto reception and manual reception.

•

AUTO reception

Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives

incoming originals.

The reception mode of line 2 is "Auto reception".

•

MANUAL reception

Set this mode when the Fax is connected to a line also used for voice telephone calls.

Setting of the reception mode

1 ^{Press the [USER FUNCTIONS] button on}

the control panel.

2 ^{Press the [ADMIN] button and then the [PASSWORD] button.}

2.Reception Settings (Cont.)

3 ^{Enter the administrator password (6 to 10 digits), and then press the}

[ENTER] button.

• Ask your administrator for the administrator password.

4 ^{Press the [FAX] button.}

5 ^{Press the [INITIAL SETUP] button.}

3.RECEIVING A FAX

6 ^{Press the [AUTO] or [MANUAL] button to select the reception mode,}

and then press the [ENTER] button.

2.Reception Settings (Cont.)

Manual reception

An external telephone is required (not available for the European version).

1 ^{When the bell rings, pick up the handset of the external telephone.}

• If the incoming call is a telephone call, start talking with the other party.

2 ^{If you hear a tone (Fax signal), press the}

[FAX] button on the control panel.

3 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [MANUAL RECEIVE] button.

4 ^{Make sure that “OFF HOOK RECEIVE” appears, press the [START]}

button and replace the handset.

3.RECEIVING A FAX

3. Relationship between Original and Paper

Acceptable size of paper

Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are

printed in the printing range of each size of paper. No printing will occur in the margins borders of the

received originals as indicated by the gray borders on the figures below.

•

Set the paper in the drawers, the Large Capacity Feeder (optional) or Paper Feed Pedestal (optional).

The paper set on the bypass tray is not available.

Regardless of the installation of the Finisher, the paper is output on the receiving tray.

Drawers can be set for Fax only. See the [Operator's Manual for Basic Function].

•

If a specified drawer is set for Fax as a drawer by type, only the paper set in this drawer is used when

the equipment receives a Fax.

•

The paper that can be set in the drawer for Fax is LD, LG, LT, LT-R, A3, A4, A4-R and B4 sizes.

If you want to set ST-R, A5-R, B5 or B5-R size paper in the drawer for Fax, ask your service technician.

5 mm

4 mm

5 mm

4 mm

5 mm

Setting RX printing during default setup

The received data are printed on paper which fits the incoming original size.

•

When the incoming original is shorter or the same length as the paper printing area, it is printed in the

original size.

•

When the incoming original is larger than the paper printing area, it is printed according to the following

priority: (Initial setting: Discard printing ON, Reduction printing ON) To change the configuration to

OFF, see

1. When originals are up to 10 mm larger than the printing area; the part of the originals that exceeds the

paper printing area is discarded.

2. When originals are at least 10 mm larger than the printing area; If the original can fit on a single sheet

of paper by reducing it to 90%* of its original size, it is reduced and printed on a sheet of paper (Reduc-

tion printing). If the original cannot fit on a single sheet of paper, it is printed on 2 sheets of paper.

LG size originals are reduced to 75% to fit onto LT or LT-R paper.

3. Originals are printed on larger size paper.

3.Relationship between Original and Paper (Cont.)

Paper priority when there is no same size paper

When RX reduction printing and discard printing are set to “ON”, paper is selected according to the follow-

ing priority:

1. Paper of the same size and same orientation as the received original

2. Paper of the same size but with a different orientation to the received original

3. Paper of the same orientation but larger than the received original

•

American Size

Size of Original

being Received

Ledger

Legal

Letter

Ledger

Legal

Letter

Legal

Statement

Letter

COMP

Ledger

Priority

Letter

Reduced to 75%

Letter

Reduced to 75%

Letter

COMP

Ledger

COMP

Ledger

Legal

COMP

Ledger

When the correct paper size is not available, the scanned original will be reduced by remote fax to fit an

available size paper (such as LD to LT) in addition to printing a received document on a larger size paper.

3.RECEIVING A FAX

•

European Size

Size of

Original

being

Received

FOLIO

Priority

FOLIO

Reduced to 75%

FOLIO

Reduced to 75%

The paper priority varies according to the RX reduction printing and discard printing settings. For details,

contact your service technician.

3.RECEIVING A FAX

4. CHECKING AND CANCELING

THE COMMUNICATIONS

1. Checking Transmission Result.............................................................................................6 2

• Checking reserved transmissions .....................................................................................................62

• Checking communication status (log) ...............................................................................................64

• Address registration from send/receive log.......................................................................................66

2. Canceling Transmission s .....................................................................................................6 8

1. Checking Transmission Result

Checking reserved transmissions

You can check the following information of the transmission status (job) in the list on the touch panel.

•

File number

Receiver

Accepted date

Number of originals

Transmission status

Line1: Sending on line 1

Line2: Sending on line 2

Network: Sending via Internet Fax

Delayed: Sending via Delayed Transmission Reservation

Wait: Communication is in the standby queue.

Invalid: Under standby due to an invalid department code (N/W-Fax).

For N/W-Fax function, see the [Network Fax Guide].

4 jobs are listed on each screen (page). The job display for 100 jobs (25 pages) are available.

1 ^{Press the [JOB STATUS] button on the}

control panel.

2 ^{Press the [FAX] button.}

• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens.

• Files are displayed in order beginning with the newest file.

• To output the list with the current reservation status, press the [RESERVATION LIST] button. ( P .118 “Print-

ing reservation list”)

4.CHECKING AND CANCELING THE COMMUNICATIONS

Releasing the department code error

In the status column of “Fax/Internet FAX JOB” list, the job which is in “Invalid” status may appear.

In this case, release the invalid job as follows.

1. Enter user information required to use the equipment from the control panel.

2. Select the file with the invalid code, and press the [RELEASE] button on “Fax/Internet FAX JOB” list.

3. The “INVALID” job is sent as a job of the department which the user who performed user authentication

belongs to.

1.Checking Transmission Result (Cont.)

Checking communication status (log)

You can check the following information of the communication status (log) in the list on the touch panel.

•

File number

Receiver or sender

Accepted date

Number of originals

Communication result

OK: Transmission or reception succeeded.

4-digit error code: Transmission or reception failed. ( P .118 “Error code table”)

4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.

The setting can be changed to display the list for 120 jobs (30 pages). ( P .121 “Setting the (transmis-

sion/reception) journal output and its number”)

1 ^{Press the [JOB STATUS] button on the control panel.}

2 ^{Press the [LOG] button to enter the log menu, and then press the}

[SEND] or [RECEIVE] button.

4.CHECKING AND CANCELING THE COMMUNICATIONS

• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens.

• To output the list with the transmission or reception result, press the [JOURNAL] button. ( P .116 “1.Manually

Printing Lists & Reports”)

1.Checking Transmission Result (Cont.)

Address registration from send/receive log

You can register the information such as the remote Fax numbers and E-mail addresses in the address

book from the send/receive log screen.

The following information can be registered from the Send log:

•

Remote FAX number which was dialed by direct entry using the digital keys, or which was

searched for by the LDAP server

•

E-mail address which was manually entered, or which was searched for by the LDAP server

The following information can be registered from the Receive log:

•

Remote FAX number which was dialed by direct entry using the digital keys, or which was

searched for by the LDAP server for a Polling Reception

E-mail address of the sender

•

1 ^{Press the [JOB STATUS] button on the control panel.}

2 ^{Press the [LOG] button to enter the log menu, and then press the}

[SEND] or [RECEIVE] button.

3 ^{Select the remote Fax you want to register in the address book, and}

then press the [ENTRY] button.

4.CHECKING AND CANCELING THE COMMUNICATIONS

4 ^{Select the item button you want to register, and then enter the recipi-}

ent's or sender's information.

• See the [Operator's Manual for Basic Function] for entering letters.

• ID number is automatically numbered.

• See the [User Functions Guide] for registering and correcting the address book.

5 ^{Press the [ENTER] button.}

2. Canceling Transmissions

Canceling transmissions (during scanning)

When an original is being scanned on the original glass:

1 ^{When scanning of the original is finished, press the [JOB CANCEL].}

• If you press the [JOB FINISH] button or do nothing for about 45 seconds after finishing the scanning, the

scanned data of the original start to be transmitted.

• To change the setting of the scanning conditions, press the [OPTION] button. (

conditions for each page”)

P .29 “Setting the scanning

2 ^{Press the [Yes] button.}

When originals are being scanned using the Reversing Automatic Document Feeder (optional):

1 ^{Press the [STOP] button while the multi-}

ple originals are being scanned. Scan-

ning (storing into memory) is paused.

4.CHECKING AND CANCELING THE COMMUNICATIONS

2 ^{To cancel the job, press the [JOB CANCEL] button while scanning is}

paused.

• To resume scanning, press the [START] button on the control panel.

• When the [JOB FINISH] button is pressed, the scanned data of the original(s) start to be transmitted.

• To change the setting of the scanning conditions, press the [OPTION] button. (

conditions for each page”)

P .29 “Setting the scanning

• If you do nothing for about 45 seconds after the pause of the transmission, the transmission that is currently

being scanned is cleared from the memory.

3 ^{Press the [YES] button.}

2.Canceling Transmissions (Cont.)

Canceling reserved memory transmissions

This function allows you to cancel reserved memory transmissions that are currently stored in the memory

and waiting to be sent (including Delayed Transmission Reservation and Poling Transmission/Reception).

1 ^{Press the [JOB STATUS] button on the control panel.}

2 ^{Press the [FAX] button.}

3 ^{Press the file to be canceled from memory.}

4 ^{Press the [DELETE] button.}

5 ^{When “Delete OK?” appears, press the [DELETE] button.}

4.CHECKING AND CANCELING THE COMMUNICATIONS

Canceling transmissions (during memory transmission)

1 ^{Press the [JOB STATUS] button on the control panel.}

2 ^{Press the [FAX] button.}

3 ^{Select the file that is currently being transmitted.}

• Check that the status column indicates “Line1” (transmitting via line 1) or “Line2” (transmitting via line 2).

4 ^{Press the [DELETE] button.}

5 ^{When “Delete OK?” appears, press the [DELETE] button.}

2.Canceling Transmissions (Cont.)

Canceling direct transmission (during scanning)

1 ^{Press the [STOP] button during transmis-}

sion (scanning).

• The transmission (scanning) operation is stopped.

Even if you cancel transmission in the direct TX mode, the part of

the original that was scanned before transmission was canceled

will be sent to the remote Fax.

4.CHECKING AND CANCELING THE COMMUNICATIONS

5. ADVANCED FUNCTIONS

1. Transmitting 2-Sided Original s .............................................................................................7 4

2. Priority Transmission............................................................................................................7 6

3. Polling Communication ........................................................................................................7 7

4. Mailbox Communication.......................................................................................................80

5. Chain Dial Communication ................................................................................................100

6. Delayed Transmission Reservation ...................................................................................102

7. Recovery Transmission......................................................................................................105

8. Onramp Gatewa y ...............................................................................................................107

9. Offramp Gatewa y ...............................................................................................................1 09

10.Save as File ....................................................................................................................... 111

1. Transmitting 2-Sided Originals

This function is used to scan and transmit 2-sided originals with the Reversing Automatic Document

Feeder (optional).

•

Placing 2-sided A4/LT originals

When you place a 2-sided original on the Reversing Automatic Document Feeder (optional), change

the direction of the original depending on its bound position as follows:

1. Right-to-left (book-type) original

2. Top-to-bottom (tablet-type) original

•

Note that each setting will automatically return to its default setting when one transmission is com-

pleted.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control}

panel.

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

5.ADVANCED FUNCTIONS

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [2-SIDED SCAN] button.

5 ^{Press the [BOOK] or [TABLET] button depending on the bound posi-}

tion of the original(s), and then press the [ENTER] button.

6 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

• Selecting by group registration (

• Selecting using multi-address transmission (

7 ^{Press the [START] button.}

2. Priority Transmission

Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including

redial standby).

•

For this function, only a direct dialing method (with digital keys) and an address book entry method are

available.

•

Only one remote Fax can be specified per one transmission in this function.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [PRIORITY RESERVE] button.

5 ^{Press the [ENTER] button.}

6 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

7 ^{Press the [START] button.}

5.ADVANCED FUNCTIONS

3. Polling Communication

This function is used when you want to receive a Fax from a sender upon your request.

The receiver can receive the Fax whenever he or she wants. This function is set at the sender's side by

storing the data of an original into memory. This operation is called polling transmission. The polling reser-

vation is valid for only 1 transmission; the data of the original will be cleared once it has been transmitted

upon the receiver's request. The sender can limit the receiver by attaching a password and the receiver's

Fax number so that any receiver not identified as the correct receiver with the password and Fax number

will not receive the Fax.

Polling communication with a password can be used only with OKI Fax machines.

Polling transmission

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [POLLING RESERVE] button.

5 ^{Key in the password (4 digits) and/or Fax number (maximum 20 digits)}

if necessary and then press the [ENTER] button.

3.Polling Communication (Cont.)

6 ^{Press the [START] button.}

• Scanning starts and the scanned data will be stored in a memory.

• Canceling the polling transmission ( P .70 “Canceling reserved memory transmissions”)

5.ADVANCED FUNCTIONS

Polling reception

There are 2 types of polling reception as follows:

•

Individual polling reception: Receiving a Fax from one sender

Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This function can

be used in combination with the direct dialing, address book entry and group entry.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [POLLING] button.

3 ^{Key in the password (4 digits) if the password check is set for the}

remote Fax, and then press the [ENTER] button.

4 ^{Specify the remote Fax}

• Individual polling reception:

- Entering the Fax number ( P .31 “Direct entry with digital keys”)

- Selecting from address book (

• Multi-polling reception:

Selecting by group registration (

Selecting using multi-address transmission (

P .96 “Transmitting Fax to mailbox”)

5 ^{Press the [START] button.}

4. Mailbox Communication

This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T

compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox.

There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox.

To perform mailbox communication, the mailboxes must be set in advance. Total 300 mailboxes can be set

for the 3 types listed below, and an individual password for each box can be set for security protection.

This equipment also supports the Inbound FAX routing by TSI function that designates a sender’s fax

number for a mailbox number. “Forward Mailbox” setting on TopAccess makes this function available, and

the received document is forwarded to the specified destination (file/Email/e-Filing) according to the

sender’s fax number. If a mailbox has been created as “Confidential”, “Bulletin Board” or “Relay”, the

received document is not forwarded even when the mailbox number matches the sender’s fax number. For

details, see the TopAccess Guide.

•

Confidential mailbox:

Once the data of an original is retrieved from this box, this data will be deleted. If a new data is input in

this box under the same box number where another data exists, the new data will be added to the

existing data.

Bulletin board mailbox:

Even if the data of an original is retrieved from this box, this data will not be deleted. If a new data is

input in this box under the same box number where another data exists, the new data will overwrite the

existing data.

Multi-address relay mailbox:

A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox,

and then the relay station forwards the Fax to the destination previously registered in the relay mailbox.

In this case, the Fax machine of the original sender is called a relay originator, the Fax machine which

forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage

is called a relay destination. A relay station can send a report (relay destination transmission report) to

a specified Fax machine involved in the multi-address relay transmission after completing the trans-

mission. A relay station can also print out the Fax from a relay originator always or only when the relay

transmission has failed.

Example of multi-address relay mailbox

If you want to transmit the same original to several offices in New York from Los Angeles office, you can

reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York

office "A" as a relay station (see the figures below).

1. Set a relay mailbox in the New York office "A". ( P .83 “Setting up relay mailbox”)

2. Transmit the original from the Los Angeles office to the relay mailbox in the New York office "A".

(

VIA RELAY MAILBOX

Relay Originator

LA office

(

NORMAL

)

213

LA office

(

NY office A

)

Relay Mailbox

)

213

(

Relay Station

Relay

(

)

212

NY office A NY office B NY office C NY office D

)

212

NY office B

)

NY office C

)

NY office D

(

)

(

)

(

)

(

212

(

)

local

Destination

- 4 long-distance calls

1 long-distance call to the NY office A

(

the NY office A relay mailbox and each office.

)

relay mailbox and 3 local calls between

(

)

5.ADVANCED FUNCTIONS

Setting up mailbox for confidential and bulletin board communication

How to create a confidential mailbox or bulletin box mailbox on sender's side is explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then}

press the [BOX SETUP] button.

4 ^{Press the [ENTER] button.}

4.Mailbox Communication (Cont.)

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password

(maximum 20 digits) and then press the [ENTER] button.

• The password being entered is indicated with "*".

• A password is required to Transmit to a Bulletin Board Mailbox from a remote fax.

• A password is required to Poll a Confidential Mailbox from a remote fax.

6 ^{Confirm that the registered information is correct, and then press the}

[ENTER] button.

• If the entered box number has already been registered, "Already assigned" appears.

Press the [BOX NUMBER] button to enter the next menu, press the [Back Space] button to delete this box

number and key in a new box number.

The registered mailboxes can be confirmed in a mailbox list. (

P .119 “Printing ITU mailbox list”)

5.ADVANCED FUNCTIONS

Setting up relay mailbox

How to create a relay mailbox on sender's side is explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [RELAY] button, and then press the [BOX SETUP] button.}

4 ^{Press the [ENTER] button.}

4.Mailbox Communication (Cont.)

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password

(maximum 20 digits) and then press the [ENTER] button.

• The password being entered is indicated with "*".

6 ^{Specify the relay destination to be registered from the address book}

or the group list.

• Press the [GROUP] button to enter the group list menu.

• Press the [Prev] or [Next] button to scroll through the menus.

• You can search the desired destination by its ID number ( P .34 “Searching by ID number”) and address (

P .36 “Searching by address (Search address)”).

7 ^{Confirm that the registered information is correct, and then press the}

[ENTER] button.

5.ADVANCED FUNCTIONS

8 ^{If you want to send the relay destination transmission report, press}

the [YES] button.

• If you press the [NO] button here, steps 9 and 10 are not necessary.

• For the relay destination transmission report, see

P .120 “2.Automatically Printing Lists & Reports”.

The default operation of the relay destination transmission report is "On Error". For configuration of this opera-

tion, see P .123 “Setting the communication report output”.

9 ^{Specify the remote Fax to receive the relay destination transmission}

report from the address book or by a direct dialing (with the digital

keys).

• Only one remote Fax can receive this report.

• To correct the selected remote Fax,

Specifying from the address book:

Press the [FAX] button of the selected remote Fax (the highlight will be cleared) and then press the [FAX] but-

ton of the correct remote Fax.

Specifying by a direct dialing:

Press the [Back Space] button to delete the wrong number and then key in the correct number.

10^{Confirm that the registered information is correct, and then press the}

[ENTER] button.

The registered mailboxes can be confirmed in a mailbox list. (

P .119 “Printing ITU mailbox list”)

4.Mailbox Communication (Cont.)

11 ^{Press the [ALWAYS] button to always print out the received Fax, or}

press the [ON ERROR] button to print it out only when the relay trans-

mission has failed.

5.ADVANCED FUNCTIONS

Deleting mailbox

How to delete a mailbox no longer needed is explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button,}

and then press the [BOX DELETE] button.

4 ^{Press the [ENTER] button.}

• If the selected mailbox has not been set, "No entry" appears.

4.Mailbox Communication (Cont.)

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

* You can delete the mailbox with the administrator password. Ask the administrator about the administrator

password.

6 ^{Press the [ENTER] button.}

7 ^{Press the [YES] button.}

• In case of deleting a confidential mailbox or a bulletin board mailbox, "Not allowed now" appears if the [YES]

button is pressed while some data are still in these mailboxes.

• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid

number" appears. Key in the correct box number or password.

5.ADVANCED FUNCTIONS

Modifying relay mailbox

How to modify the content of a relay mailbox is explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [RELAY] button, and then press the [MODIFY] button.}

4 ^{Press the [ENTER] button.}

• If the selected mailbox has not been set, "No entry" appears.

4.Mailbox Communication (Cont.)

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

6 ^{Press the [ENTER] button.}

• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid

number" appears. Key in the correct box number or password.

7 ^{Correct the remote Fax. (The field of the remote Fax currently}

selected is highlighted.)

• You can add a remote Fax from the address book or the registered group.

• To delete the remote Fax, press the [FAX] button of the highlighted field again.

• Press the [GROUP] button to enter the group list menu.

• Press the [Prev] or [Next] button to scroll through the menus.

• You can search the desired destination by its ID number ( P .34) and address ( P .36).

8 ^{Confirm that the registered information is correct, and then press the}

[ENTER] button.

5.ADVANCED FUNCTIONS

9 ^{If you want to send the relay destination transmission report, press}

the [YES] button.

• If you press the [NO] button here, steps 10 and 11 are not necessary.

• For the relay destination transmission report, see (

P .120 “2.Automatically Printing Lists & Reports”).

10^{Specify the remote Fax to receive the relay destination transmission}

report from the address book or by a direct dialing (with the digital

keys).

• Only one remote Fax can receive this report.

• To change the selected remote Fax, delete it and specify a new one.

11 ^{Confirm that the registered information is correct, and then press the}

[ENTER] button.

• The mailbox has been set.

12^{Press the [ALWAYS] button to always print out the received Fax, or}

press the [ON ERROR] button to print it out only when the relay trans-

mission has failed.

4.Mailbox Communication (Cont.)

Printing Fax out of mailbox

How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is

explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then}

press the [PRINT] button.

4 ^{Press the [ENTER] button.}

• If the selected mailbox has not been set, "No entry" appears.

5.ADVANCED FUNCTIONS

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

6 ^{Press the [START] button.}

• If there is no registered data or the box number keyed in is not correct, "No entry" appears. If the password

keyed in is not correct, "Invalid number" appears. Key in the correct box number or password.

Inputting data in confidential / bulletin board mailbox

How to input a Fax data into a confidential mailbox or a bulletin board mailbox on the sender's side is

explained here.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

4.Mailbox Communication (Cont.)

5 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then}

press the [INPUT] button.

6 ^{Press the [ENTER] button.}

• If the selected mailbox has not been set, "No entry" appears.

7 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

8 ^{Press the [ENTER] button.}

• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid

number" appears. Key in the correct box number or password.

9 ^{Press the [START] button.}

• The original data is registered in the mailbox as it is scanned to memory.

• When you cancel the registration, press the [STOP] button and then press the [JOB CANCEL] button.

5.ADVANCED FUNCTIONS

Canceling data in mailbox

How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is

explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then}

press the [CANCEL] button.

4 ^{Press the [ENTER] button.}

• If the selected mailbox has not been set, "No entry" appears.

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

* You can delete a confidential mailbox or a bulletin board mailbox with the administrator password. Ask the

administrator about the administrator password.

6 ^{Press the [ENTER] button.}

4.Mailbox Communication (Cont.)

7 ^{Press the [YES] button.}

• The data has been deleted from the mailbox.

• If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid

number" appears. Key in the correct box number or password.

Transmitting Fax to mailbox

How to transmit and register Fax data into mailbox on receiver's side (remote Fax) is explained here.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

5.ADVANCED FUNCTIONS

5 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button,}

and then press the [TRANSMIT] button.

6 ^{Press the [ENTER] button.}

7 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

A password entry is necessary for the data transmission of a bulletin board mailbox.

8 ^{Press the [ENTER] button.}

9 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

• Selecting by group registration (

• Selecting using multi-address transmission (

P .71 “Canceling transmissions (during memory transmission)”)

10^{Press the [START] button.}

• The original data is transmitted to the remote mailbox after it is scanned to memory.

• If you want to cancel the transmission during scanning, press the [STOP] button and then press the [JOB CAN-

CEL] button.

• If you want to cancel the transmission while underway, press [JOB STATUS], [FAX], select the correct entry,

and press [DELETE]. (

• The registered box number will be transmitted as a SUB address.

• The registered password will be transmitted as a SID.

4.Mailbox Communication (Cont.)

Polling data out of mailbox

How to poll (retrieve) Fax data out of a confidential mailbox or a bulletin board mailbox on receiver's side

(remote Fax) is explained here.

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX] button.

3 ^{Press the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then}

press the [POLLING] button.

4 ^{Press the [ENTER] button.}

5.ADVANCED FUNCTIONS

5 ^{Press the [BOX NUMBER] button to enter the next menu, key in the}

box number(s) (maximum 20 digits), and then press the [ENTER] but-

ton.

• If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (max-

imum 20 digits) and then press the [ENTER] button.

A password entry is necessary for the data polling out of a confidential mailbox.

6 ^{Press the [ENTER] button.}

7 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

• Selecting by group registration (

• Selecting using multi-address transmission (

8 ^{Press the [START] button.}

• The data is polled (retrieved) out of the mailbox and received as a Fax.

• The registered box number is transmitted as an SEP address.

• The registered password is transmitted as a PWD.

5. Chain Dial Communication

This function is used when you want to combine several numbers to select remote Fax machines using

long distance carriers and specialized access lines. You can combine sets of numbers (address book entry

and direct entry) by first pressing the [CHAIN DIAL COMM.] button.

128 digits of numbers in total can be set in this function.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [CHAIN DIAL COMM.] button.

5 ^{Specify the number to be dialed first either from the address book or}

by direct dialing.

• e.g. Key in the dial out number (011 if calling from the U.S.A.).

5.ADVANCED FUNCTIONS

100

6 ^{Specify the number to be dialed next either from the address book or}

by direct dialing.

• e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office]

button in the address book.

7 ^{Press the [START] button.}

• The transmission will start in the order of the remote Fax machines entered.

101

6. Delayed Transmission Reservation

This function is used when you want to transmit a Fax at a specified date and time. It is useful when you

want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country which

has a time difference.

•

The acceptable range of reservation is up to one month later.

The date, hour and minute of reception time can be set.

The date and time of reception can also be set in a polling reception.

Using delayed transmission reservation

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [OPTION] button and set the transmission conditions.}

•

4 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [DELAYED TX RESERVE] button.

5 ^{Key in the date, hour, and minute.}

• Press the [ ] and [ ] buttons to move the cursor.

• Key in the time using the 24-hour clock system.

• To correct the entry, press the [CLEAR] button, and then key in the correct number.

5.ADVANCED FUNCTIONS

102

6 ^{Press the [ENTER] button.}

7 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

• Selecting by group registration (

• Selecting using multi-address transmission (

P .70 “Canceling reserved memory

8 ^{Press the [START] button.}

• Canceling delayed transmission reservation of which status is "Wait" (

transmissions”)

• Canceling delayed transmission that is currently being transmitted (

memory transmission)”)

P .71 “Canceling transmissions (during

Releasing delayed transmission reservation

How to release a delayed transmission reservation and perform a memory transmission is explained here.

1 ^{Press the [JOB STATUS] button on the}

control panel.

2 ^{Press the [FAX] button.}

3 ^{Select the data to be released.}

• "Delayed" appears in the status field of the subject data.

103

6.Delayed Transmission Reservation (Cont.)

4 ^{Press the [RELEASE] button.}

• The reservation is canceled and the memory transmission is performed.

• Canceling the delayed transmission reservation of which status is "Wait" (

ory transmissions”)

P .70 “Canceling reserved mem-

• Canceling delayed transmission that is currently being transmitted ( P .71 “Canceling transmissions (during

memory transmission)”)

To cancel the delayed transmission reservation of which status is “Delayed”, press the [DELETE] button.

5.ADVANCED FUNCTIONS

104

7. Recovery Transmission

This function is used to transmit a Fax without placing an original again when the Fax was not transmitted

after the specified number of redial. The Fax data of the failed transmission will be retained in a memory,

and you can select and retrieve the data to transmit again in the operation on the touch panel.

The retention period of the data needs to be set in advance. ( P .168 “6.Setting Recovery Transmission”)

Using recovery transmission

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [RECOVERY TX] button.

3 ^{Select the data you want to retransmit.}

• You can change the Fax number only when the first transmission is performed by a direct dialing. Press the

[BACK SPACE] button to delete it, and then key in a new number.

4 ^{Press the [SEND] button.}

105

7.Recovery Transmission (Cont.)

Canceling recovery transmission

1 ^{Press the [FAX] button on the control panel.}

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [RECOVERY TX] button.

3 ^{Select the data you want to cancel.}

4 ^{Press the [JOB CANCEL] button.}

5 ^{Press the [YES] button.}

5.ADVANCED FUNCTIONS

106

8. Onramp Gateway

Onramp gateway overview

This function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address

registered in the mailbox of a relay station through the relay station.

3. The facsimile is converted to

an E-mail and forward to a

ITU-T compatible

mail server through the LAN.

G3 FAX

4. The E-mail is delivered

through the Internet, and

transfered to the end station.

OKI CX1145 MFP

Mail Server

Relay Box

Internet FAX

machine

2. The E-mail addresses are

assigned to the end stations

Internet

in the Relay Box.

Mail Server

1. A facsimile is sent to the Relay

Box of the machine through the

public switched telephone line.

Personal Computer

107

8.Onramp Gateway (Cont.)

Setting relay mailbox

To use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on

this equipment and then register an E-mail address as a relay destination. When the onramp gateway

function is used, all Fax machines with the mailbox function can transmit a Fax to this equipment (relay

station), and this equipment can forward the Fax to the specified E-mail address as an E-mail.

You can select an E-mail address as a relay destination from the address book or group list when you set

up a relay mailbox. Register the desired E-mail address into the address book before setting up the relay

mailbox.

Fax numbers, as well as E-mail addresses, can be registered as relay destinations in a relay mailbox.

See

P .80 “4.Mailbox Communication”for the details of mailbox communication, how to register a Fax

number as a relay destination in a relay mailbox, or how to delete the mailbox. To assign an E-mail

address as a relay destination, see “Setup Flow for Onramp Gateway” of the Network Administration

Guide. To assign Internet FAX as a relay destination, see “Setup Flow for Internet Fax” of the Network

Administration Guide.

5.ADVANCED FUNCTIONS

108

9. Offramp Gateway

Offramp gateway overview

This function is used to convert an E-mail, received at this equipment as a relay station, into a Fax data

and forward it to another Fax machine through a public telephone line.

It is useful when you want to reduce communication cost by using both the Internet and public telephone

lines. For example, when you want to send a document out of your city or overseas, the document can be

sent as an E-mail to this equipment through the Internet, and then it will be forwarded to a target Fax

machine as a Fax data through a public telephone line.

2. The mail server (oki.com) retrieves the

3. The mail server transfer the E-mail to

the machine in the SMTP transmission.

E-mail.

NOTE: The mail server should be configured to

retrieve the E-mail with the forwarding

address of “host1.oki.com”.

NOTE: The mail server should be

configured to retrieve the E-mail

with the forwarding address of

“host1.oki.com”.

1. The E-mail is sent to

“FAX=xxxxxxx@host1.oki.com”

from the Internet Fax machine or

client computer.

OKI CX1145 MFP

(host1.oki.com)

ifax@host1.oki.com

Internet FAX

machine

Mail Server

E-mail

Internet

Intranet

Mail Server

(oki.com)

G3 FAX

E-mail

Subaddress

Destination

Mail Server

ITU-T Mailbox

Personal Computer

4. The E-mail is converted to a facsimile and sent to the G3 Fax through the

public switched telephone network.

5. If the username section of the E-mail address designates the fax number and

the subaddress, the facsimile is sent to the subaddress destination.

•

P .110 “Transmitting data in offramp gateway”

109

9.Offramp Gateway (Cont.)

To receive an E-mail using SMTP

This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp

gateway transmission. SMTP is a server protocol for sending E-mails from a client PC to a mail server or

between servers.

When the SMTP server setting is enabled in the network setting of this equipment, this equipment can

receive E-mails forwarded using SMTP.

To receive E-mails, this equipment is usually registered as a host machine. In this case, this equipment

receives E-mails using POP3 server as the other client PCs do. To enable offramp gateway function, how-

ever, this equipment must receive E-mails forwarded using SMTP. Therefore this equipment should be

registered as a mail server or some additional settings may be required depending on a mail server used.

See the TopAccess Guide for details.

•

Text data and TIFF format image data are the only file formats this equipment can receive. See the

Scanning Guide for details.

Transmitting data in offramp gateway

When you want to send an E-mail to this equipment with offramp gateway function or when you want to set

this equipment as a relay station to perform an offramp gateway transmission, advise the sender of how to

perform an offramp gateway transmission.

To set this equipment as a relay station to perform an offramp gateway transmission:

Send an E-mail to this equipment with an E-mail address including a Fax number of a relay destination.

You can also attach a subaddress (mailbox subaddress).

•

Sending to a Fax machine

FAX=xxxxxxxx@FQDN

The Fax number of a relay destination comes at "xxxxxxxx".

e.g.:

In case that the domain name (FQDN) of this equipment is "host1.oki.com" and the Fax number is

"1212121212", the Fax should be sent at "FAX=1212121212@host1.oki.com".

Sending to a subaddress

FAX=xxxxxxxx/T33S=yyyy@FQDN

The Fax number of a relay destination comes at "xxxxxxxx".

e.g.:

In case that the domain name (FQDN) of this equipment is "host1.oki.com", the Fax number is

"1212121212", and the subaddress is "1234", the Fax should be sent at "FAX=1212121212/

T33S=1234@host1.oki.com".

"T33S" in the above is a code which denotes a subaddress. When a Fax is transmitted at the subaddress

of the Fax machine in the offramp gateway function, the Fax number and the subaddress number should

be divided by a slash "/".

5.ADVANCED FUNCTIONS

110

10. Save as File

This function is used to save transmitted Fax data to the shared folder of this device or a network folder

you specify. Once the data is saved to the desired location, you can access the files using Windows

Explorer or My Network Places.

To save a Fax data into a client PC, the network administrator has to make some settings in advance.

See the TopAccess Guide for details.

The hard disk of this equipment may break down in rare cases. Be sure to back up the data in the

shared folder of this equipment.

1 ^{Place the original(s).}

•

2 ^{Press the [FAX] button on the control panel.}

3 ^{Press the [FILE] button to enter the file menu, and then press the}

[SAVE AS FILE] button.

111

10.Save as File (Cont.)

4 ^{Press the [FILE NAME] button to enter the file name (maximum 45 let-}

ters) of the original to be saved, and then press the [ENTER] button.

• To enter letters, see the Operator's Manual for Basic Function.

5 ^{Select the location where the data is saved.}

• [MFP LOCAL]: Select it when the data should be saved in the hard disk of this equipment. The data will be

saved under the directory path shown on the menu.

• [REMOTE 1] and [REMOTE 2]: Select them when the data should be saved in the hard disk of a client PC

through a server. The administrator has to make some settings in advance using the TopAccess function to

select either of them. See the TopAccess Guide for details.

5.ADVANCED FUNCTIONS

112

6 ^{Select the file format.}

• [PDF (MULTI)]: Select it when the data should be saved as a multiple-page PDF file.

• [PDF (SINGLE)]: Select it when the data should be saved as a single-page PDF file.

• [TIFF (MULTI)]: Select it when the data should be saved as a multiple-page TIFF file.

• [TIFF (SINGLE)]: Select it when the data should be saved as a single-page TIFF file.

• [XPS (MULTI)]: Select it when the data should be saved as a multiple-page XPS file.

• [XPS (SINGLE)]: Select it when the data should be saved as a single-page XPS file.

* When the data is being saved, a folder called TXFAX folder is automatically created and the data is saved in

this folder. When “TIFF (SINGLE)”, “PDF (SINGLE)”, or “XPS (SINGLE)” is selected, another folder with the file

name entered in step 4 is automatically created and each page of the data is saved in this folder. The client PC

can access the saved data by opening the shared folder in the hard disk of this equipment on the network.

7 ^{Press the [ENTER] button after all the settings have been made.}

8 ^{Specify the remote Fax}

• Entering the Fax number (

• Selecting from address book (

• Selecting by group registration (

• Selecting using multi-address transmission (

1. Manually Printing Lists & Reports ...................................................................................... 116

9 ^{Press the [START] button.}

113

5.ADVANCED FUNCTIONS

114

6. PRINTING LISTS AND REPORTS

2. Automatically Printing Lists & Reports ...............................................................................120

• Automatically printing lists & reports ...............................................................................................120

• Setting the lists and reports output..................................................................................................121

3. Lists/Reports Samples .......................................................................................................129

115

1. Manually Printing Lists & Reports

You can print the following lists and reports.

Lists and reports are printed on LT/A4-size paper.

If the equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper.

•

Transmission journal:

List of transmissions. Outputs the latest 40 (or 120) transmissions.

Switching the number of communications output ( P .121 “Setting the (transmission/reception) jour-

nal output and its number”)

•

Reception journal:

List of receptions. Outputs the latest 40 (or 120) receptions.

Switching the number of communications output ( P .121 “Setting the (transmission/reception) jour-

nal output and its number”)

•

Reservation list:

List of the files in memory that are standing by to be sent.

Address book information:

List of names, phone numbers of remote Faxes, E-mail address, SUB/SEP and SID/PWD entered in

the address book.

To print out the list, see the [User Functions Guide].

•

Group numbers information:

List of names and remote Faxes entered in a group. To print out the list, see the [User Functions

Guide].

•

Function list:

List of current system settings. To print out the list, see the [User Functions Guide].

ITU Mailbox list:

List of the current status of mailboxes.

Printing transmission/reception journals

1 ^{Press the [JOB STATUS] button on the}

control panel.

6.PRINTING LISTS AND REPORTS

116

2 ^{Press the [LOG] button to enter the log menu, and then press the}

[SEND] or [RECEIVE] button.

3 ^{Press the [JOURNAL] button.}

• The journals will be output.

• If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one transmission is

output.

117

1.Manually Printing Lists & Reports (Cont.)

Error code table

If an error occurs during communications, an error code is indicated in the transmission journal, reception

journal or memory transmission journal.

See the following table for the remedy.

Error Code

0012

Description

Original jam

Remedy

Clear the jammed original.

0013

Door open

Power interruption

Reset

Firmly close the open door.

0020

Check the power interruption report.

0030

Transmission is cancelled.

(The transmission is terminated by the jammed print-

ing paper during the direct transmission.)

0033

0042

Polling Error

Memory full

Line busy

Check polling options setup (Security code, etc.), and

check if the polling document exists.

Make sure that there is sufficient memory before mak-

ing the call again.

0050

0053

Retry communications.

Security mismatch in relay or Confirm the remote party’s security code, system

mail box transmission

password, and your setup.

00B0 - 00E8 Communication Error

Retry communications.

If you encounter an error code not listed here, please repeat your communication. If this error recurs,

please contact your service technician.

Printing reservation list

1 ^{Press the [JOB STATUS] button on the control panel.}

2 ^{Press the [FAX] button, and then press the [RESERVATION LIST] but-}

ton.

• The reservation list is output.

6.PRINTING LISTS AND REPORTS

118

Printing ITU mailbox list

1 ^{Press the [FAX] button on the control}

panel.

2 ^{Press the [ADVANCED] button to enter the advanced menu, and then}

press the [ITU MAILBOX LIST] button.

• The ITU mailbox list is output.

119

2. Automatically Printing Lists & Reports

Automatically printing lists & reports

Reports are automatically output if the conditions in the setting of the lists & reports output (

ting the lists and reports output”) are satisfied.

P .121 “Set-

•

Lists and reports are printed on LT/A4-size paper.

If LT/A4-size paper has run out, lists and reports will be printed on larger sized paper.

Transmission journal:

Printed after every 40 (or 120) transmissions.

Reception journal:

Printed after every 40 (or 120) receptions.

Memory transmission report

After memory transmission has ended, this report is output. The reduced transmission document can

be added by using “PRINT 1st PAGE IMAGE?”.

•

Direct transmission report:

After direct transmission has ended, this report is output.

Multi transmission report:

After multi-address transmission has ended, this report is output. The reduced transmission document

can be added by using “PRINT 1st PAGE IMAGE?”.

•

Polling report:

After multi-polling RX has ended, this report is output.

Relay transmission originator terminal report:

When this equipment is setup as a relay originator, a status report concerning the initial transmission to

the relay stations is output. The reduced transmission document can be added by using “PRINT 1st

PAGE IMAGE?”.

•

Relay transmission relay station report:

When this equipment is setup as a relay station, a status report of the transmission to the relay desti-

nations is output. The reduced transmission document can be added by using “PRINT 1st PAGE

IMAGE?”

Relay transmission end terminal report:

When this equipment is setup as a relay station, a report providing the final outcome of the relay trans-

mission is transmitted to the relay originator. The reduced transmission document can be added by

using “PRINT 1st PAGE IMAGE?”

•

Mailbox reception report:

Printed when an original is received in a confidential or bulletin board.

Relay station report:

Printed when an original is received in a relay mailbox.

Power failure list:

The list of the jobs which were erased will be output if there is something wrong with the contents of the

image memory when the main power switch is turned ON after a power failure during Fax communica-

tion.

6.PRINTING LISTS AND REPORTS

120

Setting the lists and reports output

Setting the (transmission/reception) journal output and its number

•

AUTO: ON, OFF

Setting whether the transmission/reception journal should be output automatically.

Transmission journal: 40,120

Setting the number of communications on the transmission journal as 40 or 120.

Reception journal: 40,120

Setting the number of communications on the reception journal as 40 or 120.

1 ^{Press the [USER FUNCTIONS] button on}

the control panel.

2 ^{Press the [ADMIN] button and then press the [PASSWORD] button.}

3 ^{Enter the administrator password (6 to 10 digits), and then press the}

[ENTER] button.

• Ask your administrator to the administrator password.

121

2.Automatically Printing Lists & Reports (Cont.)

4 ^{Press the [LIST/REPORT] button.}

5 ^{Press the [REPORT SETTING] button.}

6 ^{Press the [JOURNAL] button.}

6.PRINTING LISTS AND REPORTS

122

7 ^{Press the [ON] or [OFF] button.}

• The default setting is ON.

8 ^{Select the desired number (either 40 or 120 communications).}

• The default setting is 40.

9 ^{Press the [ENTER] button.}

Setting the communication report output

The following conditions of the communication report output can be set.

MEMORY TX:

DIRECT TX:

MULTI TX:

OFF, ALWAYS, ON ERROR

POLLING:

RELAY ORIGINATOR: OFF, ALWAYS, ON ERROR

RELAY STATION: OFF, ALWAYS, ON ERROR

RELAY DESTINATION: OFF, ALWAYS, ON ERROR

If the [ALWAYS] button is selected: The report is output after every communication is completed.

If the [ON ERROR] button is selected: The report is output when a communication error has occurred.

If the OFF button is selected. The report is not output.

1 ^{Press the [USER FUNCTIONS] button on the control panel.}

123

2.Automatically Printing Lists & Reports (Cont.)

2 ^{Press the [ADMIN] button and then press the [PASSWORD] button.}

3 ^{Enter the administrator password (6 to 10 digits), and then press the}

[ENTER] button.

• Ask your administrator to the administrator password.

4 ^{Press the [LIST/REPORT] button.}

6.PRINTING LISTS AND REPORTS

124

5 ^{Press the [REPORT SETTING] button.}

6 ^{Press the [COMM. REPORT] button.}

7 ^{Press the desired buttons for each item.}

• If the button for the desired function is not shown, press the [Next] button to switch screens.

• The icons highlighted in the screen below are the default settings. However, the [ALWAYS] buttons are

selected for all reports other than “RELAY DESTINATION” as a default setting for European versions.

• If you select the [ALWAYS] or [ON ERROR] button for the MEMORY TX, MULTI TX, RELAY ORIGINATOR,

RELAY STATION and RELAY DESTINATION, “PRINT 1st PAGE IMAGE?” appears. Press the [YES] or [NO]

button.

125

2.Automatically Printing Lists & Reports (Cont.)

8 ^{Press the [ENTER] button.}

Setting the reception list output

•

LOCAL: ON, OFF

Setting whether the mailbox reception report should be printed when the original is stored in the local

mailbox.

REMOTE: ON, OFF

Setting whether the mailbox reception report should be printed when the original is received from the

remote Fax to the local mailbox.

RELAY STATION: ON, OFF

Setting whether the mailbox reception report should be printed when the multi-address relay transmis-

sion is received from the multi-address relay originator.

1 ^{Press the [USER FUNCTIONS] button on the control panel.}

2 ^{Press the [ADMIN] button and then press the [PASSWORD] button.}

6.PRINTING LISTS AND REPORTS

126

3 ^{Enter the administrator password (6 to 10 digits), and then press the}

[ENTER] button.

• Ask your administrator to the administrator password.

4 ^{Press the [LIST/REPORT] button.}

5 ^{Press the [REPORT SETTING] button.}

127

2.Automatically Printing Lists & Reports (Cont.)

6 ^{Press the [RECEPTION LIST] button.}

7 ^{Press the desired buttons for each item.}

• The icons highlighted in the screen below are the default settings.

However, the default setting for European versions is as follows:

RELAY STATION: ON

LOCAL: OFF

REMOTE: ON

8 ^{Press the [ENTER] button.}

6.PRINTING LISTS AND REPORTS

128

3. Lists/Reports Samples

Transmission journal (Manually and automatically output)

This is the list of the transmission-related information such as communication results and remote Fax

numbers.

•

Output information for the last 40 or 120 communications can be confirmed. Switching the number of

communications output. ( P .121 “Setting the (transmission/reception) journal output and its number”)

The mark

in the “TO” column is appended when the 2nd TEL NUMBER is used for transmission.

The mark

in the “MODE” column is appended when the 2nd line is used.

If any errors occur during transmission, the error code is displayed under the “STATUS” column. (

129

3.Lists/Reports Samples (Cont.)

Terminal ID

Sender’s Fax number

(Line2: Optional)

Sender’s Fax number

(Line1)

Journal (or list)

outputting date and time

ROM version

TRANSMISSION JOURNAL

XXXXXXXXXXX

XXXX-XXX

TIME

: 07-10-'05 17:55

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

NO.

FILE NO.

DATE TIME

DURATION

PGS

DEPT

MODE

STATUS

001

002

010

07.10 16:59

07.10 17:33

00:23

00:00

Redfield HS

2123456789

EC 603

00B5

Serial number

Date and time

when starting

communication

The number of

pages for the

communication

Department code

for communication

(blank if not

controlled with

department code)

File number of

communication

Communicating

period of time

Fax name or

telephone number

Communication mode

EC: ECM communication

G3: G3 communication

ML: Internet Fax communication

(bps) (Resolution) (Mode)

2400

4800

7200

9600

12000

14400

V.34

8x3.85

8x7.7

Special communication mode

P: Polling communication

SB: Mailbox communication

SR,R:Relay mailbox communication

SF,F: Forward mailbox communication

8x15.4

MMR

JBIG

16x15.4

N/W-Fax communication

Offramp Gateway communication

300 dpi

600 dpi

150 dpi

Communication

result and

error code

OK: Succeeded

4-digit error code: Failed

(See page 124 )

6.PRINTING LISTS AND REPORTS

130

Reception journal (Manually and automatically output)

This is the list of the reception-related information such as communication results and remote Fax num-

bers.

•

Output information for the last 40 or 120 communications can be confirmed. Switching the number of

communications output. ( P .121 “Setting the (transmission/reception) journal output and its number”)

•

The mark

on the “MODE” is appended when the 2nd line is used.

If any errors occur during transmission, the error code is displayed under the “STATUS” column. (

RECEPTION JOURNAL

XXXXXXXXXXX

XXXX-XXX

TIME

: 07-10-'05 17:55

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

NO.

FILE NO.

DATE TIME

DURATION

PGS

FROM

DEPT

MODE

STATUS

001

002

003

007

07.10 14:23

07.10 17:20

00:00

00:32

Aaabbb USA HQ

3109998888

NG 00B1

EC 603

131

3.Lists/Reports Samples (Cont.)

Reservation list (Manually output)

This is the list of the jobs that are standing by for transmission and recovery transmission.

•

The mark

on the “TO” refers to a manually input telephone number.

The mark G on the “TO” refers to a pre-programmed group.

RESERVATION LIST

TIME

: 07-10-'05 18:41

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

TX/RX

FILE NO.

017

DATE TIME

FUNCTION

MULTI TX

PGS

DELAY TIME

07.10 18:41

G ABC EXPRESS

RECOVERY TX

FILE NO.

013

DATE TIME

FUNCTION

MULTI TX

PGS

07.10 18:01

2153334444

PC JOB

FILE NO.

003

DATE TIME

FUNCTION

MULTI TX

PGS

DELAY TIME

07.10 17:40

Cccddd CORPORATION

6.PRINTING LISTS AND REPORTS

132

Mailbox/relay box report (Manually output)

This is the report of the current status of the mailboxes.

MAILBOX/RELAY BOX REPORT

TIME

: 07-10-'05 18:00

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

MAIL BOX

BOX NO.

11222

BOX TYPE

PGS

FILE NO.

008

DATE TIME

FROM

BULLETIN BD.

CONFIDENTIAL

11231

07.10 17:24

LOCAL

RELAY

BOX NO.

12345

END STATION

ADDRESS

REPLY TO NUMBER

12345

001 002 003 004 005

001 002

GROUP

FORWARD/INBOUND FAX(TSI)

BOX NO.

22222

AGENT

E-MAIL

DESTINATION

To: ADDRESS:

GROUP

Cc: ADDRESS:

GROUP

001

002

003

133

3.Lists/Reports Samples (Cont.)

Memory transmission report (Automatically output)

After memory transmission has ended, this report is output. A reduced image of the first page of the docu-

ment transmitted is appended on the report.

•

This will be output "ON ERROR" or "ALWAYS". ( P .123 “Setting the communication report output”)

•

The mark

on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.

on the “TO” refers to a manually input the telephone number.

The (ITU MAILBOX: ) on the “FILE NO.” refers to a communication using a mailbox.

The (STORED TIME: ) on the "END TIME" shows the data storing time of when the recovery transmis-

sion has been set.

•

If an error occurs during memory transmission, the error code will be indicated on the “STATUS”. (

MEMORY TRANSMISSION REPORT

TIME

: 07-10-'05 17:48

: 2131234567

FAX NO.1

FAX NO.2

NAME

: 2131235678

: Aaabbb L.A.

FILE NO.

DATE

004

07.10 17:11

ABC EXPRESS

DOCUMENT PAGES

START TIME

END TIME

PAGES SENT

STATUS

07.10 17:13

07.10 17:14 (STORED TIME : 07.10 23:14)

0050

*** TX FAILURE NOTICE ***

FILE NO.

DATE

005

(ITU MAILBOX : 12345

)

07.10 17:25

2221234555

DOCUMENT PAGES

START TIME

END TIME

PAGES SENT

STATUS

07.10 17:30

07.10 17:31 (STORED TIME : 07.10 23:31)

6.PRINTING LISTS AND REPORTS

134

Transmission report (Automatically output)

After direct transmission has ended, this report is output.

•

This will be output "ON ERROR" or "ALWAYS". ( P .123 “Setting the communication report output”)

If an error occurs during direct transmission, the error code will be indicated on the “STATUS”.

(