Lexmark X 642e Mfp User Manual

X642e MFP  
Menus and Messages Guide  
May 2006  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc.,  
registered in the United States and/or other countries.  
© 2006 Lexmark International, Inc.  
All rights reserved.  
740 West New Circle Road  
Lexington, Kentucky 40550  
Contents  
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Contents  
4
1
Using MFP menus  
Understanding the multifunction printer (MFP) control panel  
Most print settings can be changed from the application in use or the print driver. Settings changed from the application or  
print driver apply only to the job being sent to the MFP.  
Changes made to print settings from an application override changes made from the control panel.  
If a setting cannot be changed from the application, use the MFP control panel, MarkVision™ Professional, or the  
Embedded Web Server (EWS) pages. Changing a setting from any of these makes that setting the user default.  
The MFP control panel consists of:  
Using MFP menus  
5
       
Using MFP menus  
Callout  
1
Control panel item  
Function  
LCD  
The liquid crystal display (LCD) shows home screen  
buttons, menus, menu items, and values. It allows for  
making selections within Copy, Fax, and so on.  
2
Indicator light  
Gives information about the status of the MFP using the  
colors red and green.  
Status  
Indicates  
Off  
MFP power is off.  
Blinking green MFP is warming up, processing data,  
or printing a job.  
Solid green  
Blinking red  
MFP is on, but idle.  
Operator intervention is required.  
3
4
0–9  
Enter numbers when the LCD screen has a field that  
accepts the entry of numbers. Also, use these buttons to  
dial phone numbers for faxes.  
Note: Referred to as the numeric  
keypad.  
Note: If a number is pressed while on the home screen  
without pressing the # button first, the Copy menu opens  
and changes the Copy Quantity.  
# (Pound or number character)  
Press this button:  
• For a shortcut identifier.  
• Within phone numbers. For a Fax number with a #,  
enter it twice — ##.  
• From the home screen, the Fax Destination List menu  
item, E-mail Destination List menu item, or Profile List  
menu item to access shortcuts.  
5
Dial Pause  
Cause a two- or three-second dial pause in a fax number.  
The button only functions within the Fax menu or with fax  
functions.  
Redial a fax number from the home screen.  
When outside of the Fax menu, fax function, or home  
screen, an error beep sounds if Dial Pause is pressed.  
When sending a fax, in the Fax To: field, a Dial Pause  
press is represented by a comma (,).  
6
7
Clear All  
Start  
When in the function menus, such as Copy, Fax, E-mail,  
and FTP, it returns all settings to their default values and  
then returns the MFP to the function menu.  
When in any other menu while the MFP is Ready, it  
cancels all changes that have not been submitted and  
returns the MFP to the function menu.  
Initiate the current job indicated on the LCD.  
From the home screen, press it to start a copy job with  
the default settings.  
The button has no effect if it is pressed while a job runs  
through the scanner.  
Understanding the multifunction printer (MFP) control panel  
6
             
Using MFP menus  
Callout  
8
Control panel item  
Function  
Stop  
Cause the printing or scanning to stop.  
During a scan job, the scanner finishes scanning the  
current page and then stops, which means paper may  
remain in the automatic document feeder (ADF).  
During a print job, the print media path is cleared before  
the printing stops.  
Stoppingappears on the LCD during this process.  
9
Backspace  
Within the Copy menu, which is accessed by touching the  
Copy button, press Backspace to delete the right-most  
digit of the value in the Copy Count. The default value of  
1 appears if the entire number is deleted by pressing  
Backspace numerous times.  
Within the Fax Destination List, press Backspace to  
delete the right-most digit of a number entered manually.  
It also deletes an entire shortcut entry. Once an entire  
line is deleted, another press of Backspace causes the  
cursor to move up one line.  
Within the E-mail Destination List, press Backspace to  
delete the character to the left of the cursor. If the entry is  
in a shortcut, the entire entry is deleted.  
10  
11  
Asterisk (*)  
Home  
* is used as part of a fax number or as an alphanumeric  
character.  
Returns the LCD to the home screen. For more  
information, see the Home screen on page 7.  
12  
13  
Help Tips  
Menu  
Accesses the context-sensitive Help feature.  
Accesses the menus. These menus are only available  
when the MFP is in the Readystate.  
14  
USB direct interface device  
The host Universal Serial Bus (USB) direct interface  
device on the control panel is used to plug in a USB flash  
memory device and print any Portable Document Format  
(PDF) [.pdf file], Joint Photographic Experts Group  
(JPEG) [.jpeg or .jpg file], Tagged Image File Format  
(TIFF) [.tiff or .tif file], Graphics Interchange Format (GIF)  
[.gif file], Basic Multilingual Plane (BMP) [.bmp file],  
Portable Network Graphics (PNG) [.png file], PiCture  
eXchange (PCX) [.pcx file], and PC Paintbrush File  
Format [.dcx file] files.  
The USB direct interface can also be used to scan a  
document to a USB flash memory device using the PDF,  
TIFF, or JPEG formats.  
15  
Contrast icon  
Identifies the location of the contrast wheel. Look on the  
left side of the MFP near this icon to locate the contrast  
wheel which adjusts the contrast on the LCD.  
Home screen  
After the MFP is turned on and a short warm-up period occurs, the LCD shows the following basic screen, which is referred  
to as the home screen. Two examples are shown, one where the home screen is presented totally on one screen and  
another example where the down arrow button must be touched in order to access the next screen containing home screen  
functions.  
Use the LCD touch-screen home screen buttons to open the Copy, Fax, E-mail, or FTP menus. Once in a menu, use other  
buttons to scroll through a list of menu items or values, select a value to change the user default setting, and respond to  
messages.  
Understanding the multifunction printer (MFP) control panel  
7
                 
Using MFP menus  
Home screen (self contained)  
The following shows a home screen with no other levels. Notice that jobs are pending since the Cancel Jobs button is  
shown.  
Copy  
Fax  
E-mail  
FTP  
Ready.  
Status/ Supplies  
Cancel Jobs  
Home screen with arrows  
The following home screen appears when there is a home screen continuation to another screen or another level to the  
home screen. To access the next screen, touch the down arrow. When the next screen is presented, the up arrow would be  
active in order to return to the first screen. When a button or arrow is inactive it appears faded or grayed out. For more  
information on grayed out buttons, see Grayed out button.  
Copy  
Fax  
E-mail  
FTP  
Ready.  
Status/ Supplies  
Cancel Jobs  
Understanding the multifunction printer (MFP) control panel  
8
Using MFP menus  
Button or item  
appearance  
Button name or screen item  
name  
Function  
Copy  
Access the Copy menus.  
If the home screen is shown, press a number to access  
the Copy menus, too.  
Copy  
E-mail  
Fax  
E-mail  
Access the E-mail menus. It is possible to scan a  
document directly to an e-mail address.  
Fax  
Access the Fax menus.  
FTP  
Access the File Transfer Protocol (FTP) menus. A  
document can be scanned directly to an FTP site.  
FTP  
Status message bar  
Shows the current MFP status, such as Readyor Busy.  
Shows MFP conditions, such as Toner Low.  
Ready.  
Shows intervention messages to give instructions on  
what the user should do so the MFP can continue  
processing, such as Close door or insert print  
cartridge.  
See the Note in Sample screen three for another status  
message bar purpose.  
Note: The bar is capable of showing only two lines of  
messages.  
Navigation bar  
Status/Supplies  
The navigation bar is the area under the status message  
bar. It contains other buttons, such as Status/Supplies  
and Cancel Jobs.  
Appears on the LCD whenever the MFP status includes a  
message requiring intervention. Touch it to access the  
messages screen for more information on the message,  
including how to clear it.  
Status/ Supplies  
Understanding the multifunction printer (MFP) control panel  
9
               
Using MFP menus  
Button or item  
appearance  
Button name or screen item  
name  
Function  
Cancel Jobs  
Open the Cancel Jobs screen. If only one job is in the  
queue, the button says Cancel Job. The Cancel Jobs  
screen shows any of the following items under three  
headings on the screen, which are Print, Fax, and  
Network:  
Cancel Jobs  
Cancel Job  
• print job  
• copy job  
• fax  
• profile  
• FTP  
• e-mail send  
Each heading has its own list of jobs shown in a column  
under it. Each column can only show three jobs per  
screen. Each job appears as a button. If more than three  
jobs exist in a column, then the down arrow appears at  
the bottom of the column. Each touch of the down arrow  
accesses one job in the list. When more than three jobs  
exist, once the fourth job in the list is reached, then an up  
arrow appears at the top of the column. For illustrations of  
the up and down arrow buttons, see Other LCD touch-  
Cancel  
Job  
To cancel a job, see the User’s Guide for instructions.  
Down arrow  
Access the next screen down since the entire screen  
contents cannot be shown in one view.  
Touch the down arrow to move down to the next item in a  
list, such as a list of menu items or values. The down  
arrow does not appear on a screen with a short listing. It  
only appears if the entire listing cannot be seen on one  
screen. On the last screen of the listing, the down arrow  
is gray to indicate that it is not active since the end of the  
list appears on this screen. For an example of moving  
within a list, see Sample screen three.  
Up arrow  
Access the previous screen up since the entire screen  
contents cannot be shown in one view.  
Touch the up arrow to move up to the next item in a list,  
such as a list of menu items or values. When presented  
with a long list on the first screen, the up arrow is gray to  
indicate that it is not active. On the second screen, which  
is needed to show the rest of the listed items, the up  
arrow is blue to show that it is active. For an example of  
moving within a list, see Sample screen three.  
Understanding the multifunction printer (MFP) control panel  
10  
       
Using MFP menus  
Other LCD touch-screen buttons may appear on the home screen. They are:  
Button  
Button name  
Function  
Release Held Faxes There are held faxes with a scheduled hold time previously set. To  
(or Held Faxes if in  
Manual Mode)  
access the list of held faxes, touch this button.  
Release  
Held Faxes  
Held Jobs  
Open a screen containing all the held jobs containers.  
Held Jobs  
Understanding the multifunction printer (MFP) control panel  
11  
   
Using MFP menus  
Using the LCD touch-screen buttons  
The following section provides information on navigating through several screens. Only a few screens are chosen to  
demonstrate the use of the touch-screen buttons.  
Sample screen one  
Copy From:  
Sides (Duplex)  
Letter (8.5 x 11 in.)  
Print 1  
Sided  
Print 2  
Sided  
Copy To:  
Letter (8.5 x 11 in.)  
Plain Paper  
Collate  
Scale / Darkness  
Copies  
Copy It  
Options  
See Other LCD touch-screen buttons for information on the buttons shown in Sample screen one.  
Sample screen two  
If the Select button is touched beside Scale/Darkness, the following screen appears. For more information on the Select  
button, see Select.  
Scale  
Auto  
(100%)  
Darkness  
Copies  
Copy It  
Back  
See Other LCD touch-screen buttons for information on the buttons shown in Sample screen two.  
Using the LCD touch-screen buttons  
12  
     
Using MFP menus  
Sample screen three  
If the Select button is touched beside Letter from Sample screen one, the following screen appears. For more information  
on the Select button, see Select.  
Copy from  
Letter (8.5 x 11 in.)  
Executive (7.25 x 10.5 in.)  
Legal (8.5 x 14 in.)  
A4 (210 x 297 mm)  
Displaying 1-4/5  
Back  
Note: Notice the status message bar on this screen. It shows the number of menu items shown on the  
screen and how many are available. The message Displaying 1-4/5means menu items one  
through four are shown on this screen, but the fifth menu item is on a continuation screen. Touch the  
down arrow to see the fifth menu item.  
See Other LCD touch-screen buttons for information on the buttons shown in Sample screen three.  
Using the LCD touch-screen buttons  
13  
   
Using MFP menus  
Information on LCD touch-screen buttons  
Button  
Button name  
Function or description  
Select  
Touch the select button to have another screen appear with additional  
items. On the first screen, the user default setting is shown. Once the  
select button is touched, and the next screen appears, touching  
another item shown on the screen changes the user default setting.  
Left scroll decrease  
Right scroll increase  
Left arrow  
Touch the left scroll decrease button to scroll to another value in  
decreasing order.  
Touch the right scroll increase button to scroll to another value in  
increasing order.  
Touch the left arrow button to scroll left to:  
• Reach a decreased value.  
• See a full text field on the left.  
Right arrow  
Touch the right arrow button to scroll right to:  
• Reach an increased value.  
• See a full text field on the right.  
Down arrow  
Up arrow  
Touch the down arrow to move down to the next item in a list, such as  
a list of menu items or values. The down arrow does not appear on a  
screen with a short listing. It only appears if the entire listing cannot be  
seen on one screen. On the last screen of the listing, the down arrow  
is gray to indicate that it is not active since the end of the list appears  
on this screen.  
Touch the up arrow to move up to the next item in a list, such as a list  
of menu items or values. When presented with a long list on the first  
screen, the up arrow is gray to indicate that it is not active. On the  
second screen, which is needed to show the rest of the listed items,  
the up arrow is blue to show that it is active.  
Unselected radio  
button  
This is an unselected radio button.  
Using the LCD touch-screen buttons  
14  
                   
Using MFP menus  
Button  
Button name  
Function or description  
Selected radio button  
This is a selected radio button. Touch a radio button to select it. The  
radio button center changes color to show that it is selected. In Other  
LCD touch-screen buttons, the only paper size selected is Legal.  
Back  
Touch Back to return to the previous screen without saving any  
settings on the current screen.  
Back  
Using the LCD touch-screen buttons  
15  
 
Using MFP menus  
Other LCD touch-screen buttons  
Button  
Button name  
Function or description  
Cancel  
Cancel an action or a selection, or cancel out of a  
screen and return to the previous screen.  
Cancel  
Continue  
Touch Continue after a menu item or value on a screen  
is selected and more changes need to be made for a  
job from the original screen. Once Continue is touched,  
the original screen appears.  
Continue  
For example, if you touch Copy on the home screen,  
the Copy screen appears like Sample screen one on  
page 12. The following example shows how the  
Continue button reacts.  
1 Touch the select button by the Copy to box, and a  
new screen appears.  
2 Touch MP Feeder, and a new screen appears.  
3 Touch Legal, and a new screen appears.  
4 Touch Next, and a new screen appears.  
5 Touch Plain Paper for the type of print media  
needed.  
6 Touch Continue. The Copy screen returns to allow  
other selections besides Copy to. The other settings  
available on the Copy screen are Duplex, Scale,  
Darkness, Collate, and Copies.  
Touch Continue to return to the original screen and  
make other setting changes for a copy job before the  
Copy it button is touched to start the job.  
Custom  
Allows for creating a custom button based on the  
user’s needs.  
Custom  
Done  
Done  
Specifies that a setting on a screen is altered and the  
adjustment to the setting is finished.  
Gray button  
Grayed out button  
Touch this button to select the action appearing on the  
button.  
When this button appears, it looks faded with a faded  
word on it. It means the button is not active or is  
unavailable on this screen. It was probably active on  
the previous screen, but the selections made on the  
previous screen caused it to be unavailable on the  
current screen.  
Using the LCD touch-screen buttons  
16  
               
Using MFP menus  
Button  
Button name  
Function or description  
Select  
Select a menu. The next screen appears showing  
menu items.  
Select a menu item. The next screen appears showing  
values.  
Submit  
If a different value within a menu item is touched, it  
needs to be saved to become the current user default  
setting. To save the value as the new user default  
setting, touch Submit.  
Submit  
For information on user default settings, see page 18.  
Features  
Feature  
Feature name  
Attendance message alert  
Description  
If an attendance message occurs which closes a  
function, such as copy or fax, then a blinking red  
exclamation point appears over the function button on the  
home screen. This feature indicates an attendance  
message exists.  
Using the LCD touch-screen buttons  
17  
     
Using MFP menus  
Menus  
Factory defaults are the function settings in effect the first time the MFP is turned on. These remain in effect until they are  
changed. To restore factory defaults, select the Restore value from the Factory Defaults menu item.  
When a value or setting is selected and saved, it is stored in MFP memory. Once stored, these settings remain active until  
new ones are stored or the factory defaults are restored. These settings are called user default settings since the user  
selects and saves them.  
Note: Settings chosen for faxing, scanning, e-mailing, and copying, and settings for printing from the  
application may override the user default settings.  
Menu map  
The following menu map provides an overview of the menus and menu items available from the LCD. Select a menu or  
menu item for more details. For values or settings for each menu item, see the individual descriptions of menu items  
following the menu map. There can be an extra level in the menu hierarchy so that it is structured: menu, menu item, menu  
item (there can be several more menu items under a menu item), and values.  
Click any of the following menus or menu items listed for more information:  
Serial <x>  
Manage Fax Shortcuts  
Note: The factory default is indicated by an asterisk (*) by the value in the following tables.  
Menus  
18  
           
Using MFP menus  
Paper Menu  
Use the Paper Menuto define settings relating to print media.  
Default Source  
Use this menu item to define the default print media source.  
Menu item  
Purpose  
Values and descriptions  
Default Source  
Identifies the default print media  
source.  
Tray <x>  
If the same size and type of print media  
are in two sources (and the Paper Size  
and Paper Type menu items are  
correctly set), the sources are  
MP Feeder  
Envelope Feeder  
Manual Paper  
Manual Envelope  
automatically linked. When one source  
is empty, print media automatically  
feeds from the next linked source.  
Tray 1 is the factory default setting.  
x represents the tray number, such as  
Tray 1 for the standard tray and Tray 2  
to Tray 5 for an optional tray.  
Note: The MP Feeder value, which  
stands for the multipurpose feeder, is  
shown only when Configure MP is set to  
Cassette. For more information, see  
Paper Size/Type  
Note: Only installed print media sources appear for this menu item.  
These menu items are used to set the size and type of print media loaded into a source, such as a tray, the multipurpose  
feeder, or the manual feed slot. Setting the size and type is a two-step process. In the first menu item, Size appears in bold  
letters. After selecting the print media size, the screen changes, and Type appears in bold letters. Select the print media  
type.  
Menu item  
Purpose  
Values and descriptions  
Tray <x>  
Size  
Identifies the default size for each  
source.  
A4* (non-US)  
A5  
If the same size and type of print  
media is in two sources (and the  
Paper Size and Paper Type menu  
items are correctly set), the sources  
are automatically linked. When one  
source is empty, print media  
automatically feeds from the next  
linked source.  
Only installed sources appear.  
JIS B5  
Note: For trays with automatic size  
sensing, only the value detected by  
the hardware appears.  
Letter* (US)  
Legal  
Executive  
Folio  
See Tray <x> Type for more  
information.  
Statement  
Universal  
Paper Menu  
19  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray <x>  
Type  
Identifies the type of print media  
loaded in each source.  
Plain Paper  
Card Stock  
Transparency  
Labels  
Use this menu item to:  
• Optimize print quality for the  
specified print media  
• Select sources through the  
software application by selecting  
type  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Paper Type list.  
Vinyl Labels  
Bond  
• Automatically link sources  
Any sources containing the same  
type and size of print media are  
automatically linked by the MFP if the  
Paper Size and the Paper Type are  
set to the correct values.  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x>  
(where x  
represents 1–6)  
There are default type settings based  
on the number of trays installed:  
Tray 1–Plain Paper  
Tray 2–Custom Type 2  
Tray 3–Custom Type 3  
Tray 4–Custom Type 4  
Tray 5–Custom Type 5  
MP Feeder  
Size  
Identifies the size of print media  
inserted in the multipurpose feeder.  
A4 (non-US)*  
A5  
The multipurpose feeder only  
appears on the LCD when Configure  
MP is set to Cassette.  
JIS B5  
Note: For more information, see  
Letter (US)*  
Legal  
Executive  
Folio  
Statement  
Universal  
7 3/4 Envelope  
9 Envelope  
10 Envelope  
DL Envelope  
B5 Envelope  
C5 Envelope  
Other Envelope  
MP Feeder  
Type  
Identifies the type of print media  
Plain Paper*  
Card Stock  
Transparency  
Labels  
The multipurpose feeder only  
appears on the LCD when Configure  
MP is set to Cassette.  
inserted in the multipurpose feeder.  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Paper Type value list.  
Custom Type 6 is the factory default  
for Custom Types.  
Vinyl Labels  
Bond  
Note: For more information, see  
Envelope  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x>  
(where x  
represents 1–6)  
Paper Menu  
20  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Envelope Feeder  
Size  
Identifies the size of envelope  
inserted in the envelope feeder.  
7 3/4 Envelope  
9 Envelope  
This menu item appears only if the  
optional envelope feeder is installed.  
10 Envelope* (US)  
DL Envelope* (non-US)  
C5 Envelope  
B5 Envelope  
Other Envelope  
Envelope Feeder  
Type  
Identifies the type of envelope  
inserted in the envelope feeder.  
Envelope  
Note: If a user-defined name is  
available, it appears instead of  
Custom Type <x>  
(where x  
represents 1–6)  
Custom Type <x>. If two or more  
custom types share the same name,  
the name only appears once in the  
Envelope Feeder Type value list.  
This menu item appears only if the  
optional envelope feeder is installed.  
Manual Paper  
Size  
Identifies the print media size being  
manually loaded.  
A4* (non-US)  
A5  
JIS B5  
Letter* (US)  
Legal  
Executive  
Folio  
Statement  
Universal  
Manual Paper  
Type  
Identifies the print media type being  
manually loaded.  
Plain Paper*  
Card Stock  
Transparency  
Labels  
Vinyl Labels  
Bond  
Letterhead  
Preprinted  
Colored Paper  
Custom Type <x> (where x represents 1–6)  
Manual Envelope  
Size  
Identifies the envelope size being  
manually loaded.  
7 3/4 Envelope  
9 Envelope  
10 Envelope (US)*  
DL Envelope (non-US)*  
C5 Envelope  
B5 Envelope  
Other Envelope  
Manual Envelope  
Type  
Identifies the envelope type being  
manually loaded.  
Envelope*  
Custom Type <x> (where x represents 1–6)  
Paper Menu  
21  
           
Using MFP menus  
Configure MP  
This menu item is used to configure the multipurpose feeder as another source or manual feeder. If the multipurpose feeder  
is linked with another tray, the MFP can select print media from the multipurpose feeder before selecting print media from  
another tray.  
Menu item  
Purpose  
Values and descriptions  
Configure MP  
Determines when the MFP selects  
print media loaded in the multipurpose  
feeder.  
Cassette*  
The MFP treats the multipurpose  
feeder like any other tray. If a print  
job requests a size or type that is  
only loaded in the multipurpose  
feeder, the MFP pulls print media  
from the multipurpose feeder for  
the job.  
Manual  
First  
The MFP treats the multipurpose  
feeder like a manual feed tray, and  
Load Manualappears when a  
single sheet of print media needs to  
be inserted in the feeder.  
The MFP pulls print media from the  
multipurpose feeder until it is  
empty, regardless of the source or  
size requested for the job.  
Envelope Enhance  
Use this setting to disable the optional envelope conditioner hardware when printing envelopes. This hardware significantly  
lessens the wrinkling or creasing of some envelopes.  
Note: When printing envelopes a bubble may form between the envelope layers. When the bubble reaches  
the end of the envelope during the fusing process, a wrinkle or crease forms. To prevent this situation,  
pressure on a roller in the fuser is released periodically. This is envelope conditioning.  
Menu item  
Purpose  
Values and descriptions  
Envelope Enhance Disables the optional envelope On*  
This menu item is shown if optional  
envelope conditioner hardware is  
installed.  
conditioner hardware.  
Off  
Turning Envelope Enhance to Off does  
not allow the fuser to release pressure  
during fusing.  
Paper Menu  
22  
         
Using MFP menus  
Substitute Size  
This menu item is used to determine whether the MFP can substitute another print media size if the requested size is not  
currently installed in any of the MFP sources. If, for example, Substitute Size is set to Letter/A4, and only letter-size paper  
is installed in the MFP when a request is received to print on A4 paper, the MFP substitutes letter for A4 and prints the job  
instead of showing a change paper request.  
Menu item  
Purpose  
Values and descriptions  
Substitute Size  
The MFP substitutes the specified  
print media size if the requested size  
is not loaded.  
Off  
The MFP prompts the user to load  
the requested paper size. No size  
substitutions are allowed.  
Statement/A5  
Prints A5-size jobs on  
statement-size paper if only  
statement-size paper is loaded, and  
prints statement-size jobs on A5  
paper if only A5 paper is loaded.  
Letter/A4  
All listed*  
Prints A4-size jobs on letter-size  
paper if only letter-size paper is  
loaded, and prints letter-size jobs on  
A4-size paper if only A4-size paper  
is loaded.  
Substitutes both Letter/A4 and  
Statement/A5, which means all  
available substitutions are allowed.  
Paper Texture  
These menu items are used to set the print media texture for each of the defined print media types. This allows the MFP to  
optimize the print quality for the specified print media.  
Menu item  
Purpose  
Values and descriptions  
Plain Texture  
Identifies the texture of the print  
media loaded in a specific source.  
Smooth  
Normal*  
Rough  
Transparency  
Texture  
Labels Texture  
Bond Texture  
Envelope Texture  
Letterhead Texture  
Preprinted Texture  
Colored Texture  
Vinyl Labels  
Texture  
Identifies the texture of the vinyl  
labels loaded in a specific source.  
Smooth  
Normal*  
Rough  
Shown if vinyl labels are supported  
in the specified source.  
Paper Menu  
23  
                           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Card Stock Texture Identifies the texture of the card stock Smooth  
Shown if Card Stock is supported in  
the specified source.  
loaded in a specific source.  
Normal*  
Rough  
Custom <x>  
Texture  
Identifies the texture of the custom  
print media loaded in a specific  
source. (x represents 1–6.)  
Smooth  
Normal*  
Rough  
Shown if the custom type is  
supported in the specified source.  
Paper Weight  
These menu items are used to set the paper weight for each of the defined print media types. This allows the MFP to  
optimize the print quality for the print media weight.  
Menu item  
Purpose  
Values and descriptions  
Plain Weight  
Identifies the relative weight of the  
print media loaded in a specific  
source, and ensures the toner  
adheres properly to the printed  
page.  
Light  
Note: Card Stock is shown on the  
LCD only if it is supported in a  
specified source.  
Normal*  
Heavy  
Card Stock Weight  
Transparency  
Weight  
Labels Weight  
Bond Weight  
Envelope Weight  
Letterhead Weight  
Preprinted Weight  
Colored Weight  
Vinyl Labels Weight Identifies the relative weight of the  
vinyl labels loaded in a specific  
source.  
Light  
Shown if vinyl labels are a supported  
type.  
Normal*  
Heavy  
Custom <x> Weight Identifies the relative weight of the  
custom paper loaded in a specific  
Light  
Shown if the custom type is  
supported in the specified source.  
Normal*  
Heavy  
source. (x represents 1–6.)  
Paper Menu  
24  
                             
Using MFP menus  
Paper Loading  
These menu items are used to set the loading orientation for each print media type. A source is loaded with preprinted print  
media, and then the MFP can be notified that the print media is loaded for duplex (two-sided) printing. Use the application  
software to indicate simplex (one-sided) printing. When simplex printing is selected, the MFP automatically inserts blank  
pages to print the simplex job correctly.  
Paper Loading is only shown on the LCD if a duplex unit is installed.  
Menu item  
Purpose  
Values and descriptions  
Card Stock Load  
Labels Loading  
Bond Loading  
Properly handles the specific  
preprinted print media whether the  
job is a duplex job (two-sided) or a  
simplex job (single-sided).  
Duplex  
Off*  
Duplex is for two-sided printing on  
the print media, and off indicates that  
duplex printing is turned off.  
Letterhead Loading  
Preprinted Loading  
Colored Loading  
Vinyl Labels  
Loading  
Duplex  
Off*  
Shown if vinyl labels are supported  
in the specified source.  
Custom <x>  
Loading  
Properly handles preprinted custom Duplex  
Shown if the custom type is  
supported in the specified source.  
paper whether the job is a duplex job  
Off*  
(two-sided) or a simplex job  
(single-sided). (x represents 1–6.)  
Custom Types  
This menu item is used to define a name for each custom paper type. Assign names using a utility such as MarkVision or  
from the LCD.  
Menu item  
Purpose  
Values and descriptions  
Custom Type <x>  
Specifies the type of print media  
associated with each Custom Type  
available in the Paper Type menu.  
Paper*  
The custom type print media must  
be supported in the designated  
source in order to assign a user-  
defined name.  
Card Stock  
Transparency  
Labels  
Once the name is assigned, the  
name appears instead of Custom  
Type <x>.  
Vinyl Labels  
Envelope  
Custom Names  
This menu item is used to define a custom name for each type of print media.  
Menu item  
Purpose  
Values and descriptions  
<user-defined  
Custom Name>  
Specifies the name of print media  
associated with each Custom Name  
<x> available in the Paper Type menu,  
where x is 1–6.  
[user-defined  
The custom print media loaded in  
the designated source must be a  
supported media type in order for a  
user-defined name to be assigned.  
name], such as:  
Stephen’s labels  
Mary’s card stock  
Paper Menu  
25  
               
Using MFP menus  
Universal Setup  
These menu items are used to specify the height and width of the Universal Paper Size. When the height and width for  
Universal Paper Size are specified, the MFP uses the Universal setting like other paper sizes, including support for duplex  
and n-up. For more information on n-up, see Multipage Print.  
Menu item  
Purpose  
Values and descriptions  
Units of Measure Determines the unit of measure  
used to enter the Universal Height  
and Width.  
Inches  
Inches is the US default, and  
Millimeters is the international default.  
Millimeters  
Portrait Width  
Portrait Height  
Feed Direction  
Sets the portrait width of the  
universal media.  
3–14.17 inches in  
Shows either inches or millimeters  
0.01 inch increments from the Units of Measure setting;  
8.5 inches is the US default, and  
Note: If the value set exceeds the  
maximum width, the MFP uses the  
maximum value allowed in inches or  
millimeters.  
76–360 mm in 1 mm  
216 mm is the international default.  
increments  
Sets the portrait height of the  
universal media.  
3–14.17 inches in  
0.01 inch increments from the Units of Measure setting;  
Shows either inches or millimeters  
14 inches is the US default, and  
356 mm is the international default.  
Note: If the value set exceeds the  
76–360 mm in 1 mm  
maximum height, the MFP uses the increments  
maximum value allowed in inches or  
millimeters.  
Specifies the feed direction of the  
Universal Paper Size.  
Short Edge*  
Long Edge  
Feed Direction is only shown if the  
Long Edge value is available. Long  
Edge exists if the longest edge is  
shorter than the maximum physical  
width that the tray can accommodate.  
more information about short and long  
edges.  
Reports  
Note: After a report prints, the MFP returns to the home screen.  
Each report prints using some standard print settings, such as:  
one copy  
portrait orientation  
600 dots per inch (dpi) print resolution  
normal print area  
no separator sheets  
duplex printing is set off  
multiple page printing is set off  
toner darkness is set to eight  
media source is the user default  
Reports  
26  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Menu Settings Page  
Prints information relating to:  
After selecting this item, the page prints  
and the MFP returns to Ready.  
• Current settings for each of the menu  
items for all menus  
• Cartridge information  
• A list of installed options and features  
• Available MFP memory  
Note: As each report prints, the MFP  
issues a Printing [x]message, where  
x is the name of the report based on its  
menu item name shown.  
Device Statistics  
Prints information relating to the MFP  
statistics.  
Network Setup Page  
Prints information relating to network settings  
and verifies the network connection.  
Network <x> Setup Page  
appears if additional network Note: This page also provides information  
options are installed.  
that aids in configuring for network printing.  
Shortcut List  
Prints a list of previously defined shortcuts.  
Fax Job Log  
Prints a list of pending fax jobs along with the  
most recent 200 fax tasks completed.  
Note: The menu item only appears when  
Enable Job Log is on.  
Fax Call Log  
Prints a list of the last 100 fax calls made or  
answered by the MFP.  
Note: The menu item only appears when  
Enable Call Log is on.  
E-mail Shortcuts  
Fax Shortcuts  
Prints a list of the e-mail shortcuts.  
Prints a list of the fax shortcuts.  
FTP Shortcuts  
Profiles List  
Prints a list of the FTP shortcuts.  
Prints a list of profiles stored in the MFP.  
NetWare Setup Page  
Prints a page listing the NetWare protocol  
settings.  
Print Fonts  
Prints a sample of all the fonts available for  
the selected emulation.  
PCL Fonts  
Prints a sample of  
all MFP fonts  
available for  
PCL emulation.  
PostScript Fonts  
Prints a sample of  
all MFP fonts  
available for  
PostScript  
emulation.  
Print Directory  
Prints a list of the resources that are stored  
on the optional flash memory.  
After selecting this item, the page prints  
and the MFP returns to Ready.  
Note: Print Directory is available on the LCD  
if an optional nondefective flash memory is  
installed and formatted.  
Reports  
27  
                                                   
Using MFP menus  
Network/Ports  
TCP/IP  
This menu item is used to view and change the Transmission Control Protocol/Internet Protocol settings. Internet Protocol  
(IP) specifies the format of packets, also called datagrams, and the addressing scheme. Most networks combine IP with a  
higher-level protocol called Transmission Control Protocol (TCP). TCP enables two hosts to establish a connection and  
exchange streams of data. TCP guarantees delivery of data and also guarantees that packets are delivered in the same  
order in which they were sent.  
Menu item  
Set Hostname  
Address  
Purpose  
Values and descriptions  
Defines a specific address on the  
network, which defines the device.  
IP address  
4 field IP address  
Display only  
Netmask  
Defines information that the network netmask  
uses to decide how to search for the  
specific IP address.  
4 field mask  
Display only  
Gateway  
Provides the address of the  
machine that controls the  
communication for the sub-network.  
gateway  
4 field IP address  
Display only  
Set static IP address  
Enable DHCP  
link  
Link to the page to set a static IP  
address. Changing the IP address  
sets DHCP, BOOTP, and RARP to Off.  
DHCP is Dynamic Host  
On*  
Off  
Configuration Protocol. The network  
automatically assigns a number for  
the network information.  
Enable RARP  
Enable BOOTP  
AutoIP  
RARP is Reverse Address  
Resolution Protocol.  
On*  
Off  
BOOTP is Bootstrap Protocol.  
Provides an automatic IP.  
On*  
Off  
On*  
Off  
Enable FTP/TFTP  
Allows files to be transferred to the  
device.  
On*  
Off  
File Transfer Protocol (FTP) is the  
protocol used on the Internet for  
exchanging files. FTP uses the  
Internet TCP/IP protocols to enable  
data transfer.  
TFTP is Trivial File Transfer  
Protocol, which is a simple form of  
FTP.  
HTTP Server Enabled  
Specifies if Web pages can be seen. On*  
HyperText Transfer Protocol (HTTP)  
The function is enabled. Web pages  
can be seen.  
is the underlying protocol used by  
Off  
The function is disabled.  
the World Wide Web (WWW). HTTP  
defines how messages are  
formatted and transmitted, and what  
actions Web servers and browsers  
should take in response to various  
commands.  
Network/Ports  
28  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
WINS Server Address  
A server handles host names by  
assigning host names to IP  
addresses. Devices have a host  
name registered with the WINS  
server.  
4 field IP  
address  
Windows Internet Naming Service  
(WINS) is a system that determines  
the IP address associated with a  
particular network computer. This is  
called name resolution. WINS  
supports network client and server  
computers running Windows and  
can provide name resolution for  
other computers set with special  
arrangements.  
DNS Server Address  
Registers the host name with the  
DNS server; enables name  
resolution for the e-mail server,  
FTP, and other host name entries.  
4 field IP  
address  
Domain Name System (or Domain  
Name Service) [DNS] is an Internet  
service that translates domain  
names into IP addresses. Domain  
names are alphabetic; therefore,  
they are easier to remember. The  
Internet is really based on IP  
addresses. Each time a domain  
name is used, a DNS service must  
translate the name into the  
corresponding IP address.  
Backup DNS Server  
Address  
This is used if the DNS Server  
Address is not available.  
4 field IP  
address  
Domain Search Order  
Defines the search order of the  
domains.  
text entry  
field  
The search order is given in a comma  
delimited list, such as:  
myserver.com, myprinter.com  
Restricted Server List  
Defines a limited number of IP  
addresses.  
text entry  
This is a comma delimited list of up to  
10 IP addresses allowed to make TCP  
connections. A zero (0) can be used  
as a wildcard in the list.  
MTU  
Defines the range of the  
communication type.  
numeric  
entry  
This is a range, such as 256–1500  
Ethernet, 256–4096 Token-Ring.  
Default TTL*  
DDNS  
numeric  
entry  
Gives the range in seconds, such as  
Range: 5–254 seconds.  
On*  
Off  
mDNS  
On*  
Off  
Zero Configuration Name  
SLP Broadcast  
text entry  
On*  
Off  
Example: John’s office printer.  
The range is 0–65535 seconds.  
LPD Timeout  
numeric  
entry  
Network/Ports  
29  
 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
LPD Banner Page  
On  
Off*  
On  
LPD Trailer Page  
Off*  
On  
LPD Carriage Return  
Conversion  
Off*  
IPv6  
Use this menu item to view or change Internet Protocol Version 6 (IPv6) settings.  
Note: This menu item does not appear for non-network models.  
Menu item  
Purpose  
Values and descriptions  
IPv6  
Sets the network to IPv6 (Internet  
Protocol Version 6).  
Enable IPv6  
On*  
Off  
Auto Configuration  
On*  
Off  
Hostname  
text entry field  
text entry field  
text entry field  
On*  
Address  
Router Address  
Enable DHCPv6  
Off  
Network/Ports  
30  
   
Using MFP menus  
E-mail Server Setup  
Menu item  
Purpose  
Values and descriptions  
Primary SMTP Gateway  
IP address field  
Primary SMTP Gateway Port Numeric entry for the port.  
1–65534  
(25*)  
Secondary SMTP Gateway  
IP address field  
Secondary SMTP Gateway  
Port  
1–65534  
(25*)  
SMTP Timeout  
numeric entry  
5–30 (30*)  
The timeout numeric entry is a range  
of 5 to 30 seconds with 30 seconds  
as the default.  
Server Requires  
Authentication  
On  
Off*  
Userid  
text entry  
Password  
text entry, plain  
text? if not need  
confirm  
Reply Address  
Subject  
text entry  
text entry  
This is a required item.  
The text entry field is limited to 255  
characters.  
Max e-mail size  
Specifies the maximum  
e-mail size in kilobytes.  
E-mail above the specified  
size is not sent.  
numeric entry  
0-65535  
Specify 0 (zero) for no limit.  
Size error message  
Limit destinations  
Sends a message when an  
e-mail is greater than the  
configured size limit of 1024  
characters.  
text entry  
Sends an e-mail only when  
the address contains the  
domain name, such as a  
company domain name.  
E-mail can only be sent to  
the specified domain.  
@text entry  
The limit is one domain and 128  
characters. The @ is permanent  
before the text field.  
Example: @companydomain.com  
For the example, e-mails are only  
sent when the address ends with  
@companydomain.com.  
Network/Ports  
31  
                               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Web Link Setup  
Defines the Web link.  
header  
Server  
Specifies the name of the server.  
text entry  
For example:  
server.mine.com  
Login  
text entry  
Password  
Path  
password text entry  
Defines the path name.  
text entry  
For example:  
/directory/path  
The following characters or symbols  
are invalid entries for a path name:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
Base file name  
Specifies the base file name.  
A timestamp is added to the end of  
the base file name.  
text entry  
image*  
The default value is the following  
word:  
image  
Note: There is a 53-character limit for  
the base file name. The following  
characters or symbols are invalid:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
Web Link  
text entry  
Example:  
http://my.business.com/directory/path  
Network/Ports  
32  
             
Using MFP menus  
Wireless  
Menu item  
Values  
Mode  
Infrastructure  
Ad hoc  
Network Name  
list of available network names  
print server*  
Standard Network or Network <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through a network port, (either Standard  
Network or Network <x>), where x represents 1 or 2.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
On*  
The MFP examines data on the  
automatically switches to  
network interface and selects  
PCL emulation when a print job  
received through the network port  
requires it, regardless of the default  
printer language.  
PCL emulation if the data indicates  
that is the required printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the SetupMenuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to  
On*  
Off  
The MFP examines data on the  
network interface connection and  
selects PostScript emulation if the  
data indicates that is the required  
printer language.  
PostScript emulation when a print  
job received through the network  
port requires it, regardless of the  
default printer language.  
The MFP does not examine the  
incoming data. The MFP uses  
PCL emulation to process the job if  
PCL SmartSwitch is On, or it uses the  
default printer language specified in  
the Setup Menuif PCL SmartSwitch is  
Off.  
NPA Mode  
Specifies whether the MFP  
Off  
The MFP does not perform NPA  
processing.  
performs the special processing  
required for bidirectional  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Note: Changing this menu item  
automatically resets the MFP.  
Network/Ports  
33  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Network Buffer  
Configures the size of the network  
input buffer.  
Auto*  
The MFP automatically calculates the  
Network Buffer size (recommended  
setting).  
Note: Changing the Network Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
3KB to maximum  
size allowed  
(1KB increments)  
The user specifies the Network Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Network Buffer size, disable or reduce  
the size of the parallel, serial, and USB  
buffers.  
Mac Binary PS  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Off  
The MFP filters PostScript print jobs  
using the standard protocol.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
Standard USB or USB <x>  
These menus are only shown if a USB port is available. Use these menu items to change printer settings affecting a  
Universal Serial Bus (USB) port (USB <x>). x represents 1 or 2.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
automatically switches to  
PCL emulation when a print job  
received through the USB port  
requires it, regardless of the default  
printer language.  
On*  
The MFP examines the data on the  
USB port and selects PCL emulation if  
the data indicates that is the required  
printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or it uses  
the default printer language specified  
in the Setup Menu if PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to  
On*  
Off  
The MFP examines data on the USB  
interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
PostScript emulation when a print  
job received through the USB port  
requires it, regardless of the default  
printer language.  
The MFP does not examine the  
incoming data. The MFP uses  
PCL emulation to process the job if  
PCL SmartSwitch is On, or it uses the  
default printer language specified in  
the Setup Menu if PCL SmartSwitch is  
Off.  
Network/Ports  
34  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP once  
the menus are exited. It is reset to  
configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
USB Buffer  
Configures the size of the USB input Auto*  
buffer.  
The MFP automatically calculates the  
USB Buffer size (recommended  
setting).  
Note: Changing the USB Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
3KB to maximum size The user specifies the USB Buffer  
allowed  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the USB  
Buffer size, disable or reduce the size  
of the parallel, serial, and network  
buffers.  
(1KB increments)  
Mac Binary PS  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
Off  
The MFP filters PostScript print jobs  
using the standard protocol.  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
ENA Address  
ENA Netmask  
ENA Gateway  
Sets the USB port ENA Address.  
Sets the USB port ENA Netmask.  
Sets the USB port ENA Gateway.  
4 field IP address  
(0.0.0.0*)  
Shown only if an ENA is attached  
through the USB port.  
Network/Ports  
35  
           
Using MFP menus  
Parallel <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through a parallel port, Parallel <x>, where  
x represents 1 or 2.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
On*  
The MFP examines data on the  
automatically switches to  
parallel interface and selects  
PCL emulation when a print job  
received through the parallel port  
requires it, regardless of the default  
printer language.  
PCL emulation if the data indicates  
that is the required printer language.  
Off  
The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or it uses  
the default printer language specified  
in the SetupMenuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to PostScript  
On*  
Off  
The MFP examines data on the  
parallel interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
emulation when a print job received  
through the parallel port requires it,  
regardless of the default printer  
language.  
The MFP does not examine the  
incoming data. The MFP uses PCL  
emulation to process the job if PCL  
SmartSwitch is On, or it uses the  
default printer language specified in  
the Setup Menuif PCL SmartSwitch is  
Off.  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines data, determines  
the format, and then processes it  
appropriately.  
Parallel Buffer  
Configures the size of the parallel  
input buffer.  
Auto*  
The MFP automatically calculates the  
Parallel Buffer size (recommended  
setting).  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
3KB to maximum  
size allowed  
The user specifies the Parallel Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
(1KB increments)  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Parallel Buffer size, disable or reduce  
the size of the serial and USB buffers.  
Advanced Status Enables bidirectional  
communication through the parallel  
port.  
Off  
Disables parallel port negotiation.  
On*  
Enables bidirectional communication  
through the parallel interface.  
Network/Ports  
36  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Protocol  
Specifies the parallel interface  
protocol.  
Standard  
May resolve some parallel interface  
problems.  
Fastbytes*  
Provides compatibility with most  
existing parallel interface  
implementations (recommended  
setting).  
Honor Init  
Determines whether the MFP  
honors hardware initialization  
requests from the computer. The  
computer requests initialization by  
activating the INIT signal on the  
parallel interface. Many personal  
computers activate the INIT signal  
each time the computer is turned on  
and off.  
Off*  
On  
The MFP does not honor hardware  
initialization requests from the  
computer.  
The MFP honors hardware  
initialization requests from the  
computer.  
Parallel Mode 2  
Mac Binary PS  
Determines whether the parallel  
port data is sampled on the leading  
or trailing edge of strobe.  
On*  
Off  
Samples parallel port data on the  
leading edge of strobe.  
Samples parallel port data on the  
trailing edge of strobe.  
This menu item only appears when  
the associated parallel port  
supports this feature.  
Configures the MFP to process  
Macintosh binary PostScript print  
jobs.  
On  
The MFP processes raw binary  
PostScript print jobs from computers  
using the Macintosh operating system.  
Note: This setting often causes  
Windows print jobs to fail.  
Off  
The MFP filters PostScript print jobs  
using the standard protocol.  
Auto*  
The MFP processes print jobs from  
computers using either Windows or  
Macintosh operating systems.  
ENA Address  
ENA Netmask  
ENA Gateway  
Sets the parallel port ENA Address. 4 field IP address  
Shown only if an ENA is attached  
through the parallel port.  
(0.0.0.0*)  
Sets the parallel port ENA Netmask.  
Sets the parallel port ENA Gateway.  
Network/Ports  
37  
             
Using MFP menus  
Serial <x>  
Use these menu items to change printer settings affecting jobs sent to the MFP through an optional serial port.  
Menu item  
Purpose  
Values and descriptions  
PCL  
SmartSwitch  
Configures the MFP so it  
On*  
Off  
On—The MFP examines the data at  
automatically switches to PCL  
emulation when a print job received  
through the serial port requires it,  
regardless of the default printer  
language.  
the serial interface and selects PCL  
emulation if the data indicates that is  
the required printer language.  
Off—The MFP does not examine the  
incoming data. The MFP uses  
PostScript emulation to process the  
job if PS SmartSwitch is On, or uses  
the default printer language specified  
in the Setup Menuif PS SmartSwitch  
is Off.  
PS SmartSwitch Configures the MFP so it  
automatically switches to PostScript  
On*  
Off  
On—The MFP examines the data at  
the serial interface and selects  
PostScript emulation if the data  
indicates that is the required printer  
language.  
emulation when a print job received  
through the serial port requires it,  
regardless of the default printer  
language.  
Off—The MFP does not examine the  
incoming data. The MFP uses PCL  
emulation to process the job if PCL  
SmartSwitch is On, or uses the default  
printer language specified in the  
SetupMenuif PCL SmartSwitch is Off.  
NPA Mode  
Specifies whether the MFP  
performs the special processing  
required for bidirectional  
On  
The MFP performs NPA processing. If  
data is not in NPA format, it is rejected  
as bad data.  
communication, following the  
conventions defined in the Network  
Printing Alliance (NPA) Protocol.  
Off  
The MFP does not perform NPA  
processing.  
Note: Changing this menu item  
automatically resets the MFP. It is  
reset to configure memory, and any  
permanent resources, such as fonts  
or macros, are lost.  
Auto*  
The MFP examines the data to  
determine the format and then  
processes it appropriately.  
Serial Buffer  
Configures the size of the serial  
input buffer.  
Auto*  
The MFP automatically calculates the  
Serial Buffer size (recommended  
setting).  
Note: Changing the Serial Buffer  
menu item automatically resets the  
MFP. Any permanent resources,  
such as fonts or macros, are lost.  
3KB to maximum  
size allowed  
The user specifies the Serial Buffer  
size. The maximum size depends on  
the amount of memory in the MFP, the  
size of the other link buffers, and  
whether Resource Save is set to On or  
Off. To maximize the range for the  
Serial Buffer size, disable or reduce  
the size of the parallel and USB  
buffers.  
(1KB increments)  
Serial Protocol  
Selects the hardware and software DTR*  
handshaking values for the serial  
Hardware handshaking  
Hardware handshaking  
Software handshaking  
DTR/DSR  
interface.  
XON/XOFF  
XON/XOFF/DTR  
Combined hardware and software  
handshaking  
XONXOFF/DTRDSR Combined hardware and software  
handshaking  
Network/Ports  
38  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Robust XON  
Determines whether the MFP  
communicates availability to the  
computer.  
Off*  
The MFP waits to receive data from  
the computer.  
On  
The MFP sends a continuous stream  
of XONs to the host computer to  
indicate that the serial port is ready to  
receive more data.  
This menu item only applies to the  
serial port if Serial Protocol is set to  
XON/XOFF.  
Baud  
Specifies the rate at which data can 1200  
be received through the serial port.  
2400  
Note: 138200, 172800, 230400,  
and 345600 baud rates appear in  
4800  
the Standard Serial menu. These  
values do not appear in the Serial  
Option 1, Serial Option 2, or Serial  
Option 3 menus.  
9600*  
19200  
38400  
57600  
115200  
138200  
172800  
230400  
345600  
7
Data Bits  
Parity  
Specifies the number of data bits  
that are sent in each transmission  
frame.  
8*  
Sets the parity for serial input and  
output data frames.  
Even  
Odd  
None*  
Ignore  
Honor DSR  
Determines whether the MFP uses Off*  
the Data Set Ready (DSR) signal.  
DSR is one of the handshaking  
All data received by the serial port is  
treated as valid data.  
On  
Only data received while the DSR  
signal is high is treated as valid.  
signals for most serial interface  
cables.  
The serial interface uses DSR to  
distinguish data sent by the  
computer from data created by  
electrical noise in the serial cable.  
This electrical noise can cause stray  
characters to print. Select On to  
prevent stray characters from  
printing.  
Network/Ports  
39  
         
Using MFP menus  
NetWare  
Use these menu items to view or change the MFP NetWare settings.  
Menu item  
Purpose  
Values and descriptions  
Login Name  
Shows the field used to assign the  
NetWare login name.  
text entry  
Enter the Login Name. Thereafter, select Login Name to show  
the NetWare name on the LCD.  
Print Mode  
Assigns the NetWare print mode.  
Pserver*  
Rprinter  
Network Number Shows the field used to assign the  
NetWare number.  
text entry  
Enter the Netware number. Thereafter, select View Network  
Number to show the NetWare network number on the LCD.  
Activate  
Activates or deactivates the  
NetWare feature.  
Off  
Off—Deactivates the NetWare feature.  
On—Activates the NetWare feature.  
On*  
Ethernet 802.2  
Ethernet 802.3  
Ethernet Type II  
Ethernet SNAP  
Packet Burst  
Sets the Ethernet 802.2 value On or On*  
IPX Frame Types, which allow the  
adapter to initiate conversations, are  
used.  
Off.  
Off  
Sets the Ethernet 802.3 value On or On*  
Off.  
Off  
Sets the Ethernet Type II value On  
or Off.  
On*  
Off  
Sets the Ethernet SNAP value On  
or Off.  
On*  
Off  
Sets the Packet Burst value On or  
Off.  
On  
Off*  
NSQ/GSQ Mode Sets the NSQ/GSQ Mode value On On  
This is the broadcast search method  
on the Web pages.  
or Off.  
Off*  
AppleTalk  
Use these menu items to view or change the MFP AppleTalk settings.  
Menu item  
Purpose  
Values and descriptions  
View Name  
Shows the assigned AppleTalk  
name.  
Select Name to show the AppleTalk name on the LCD.  
View Address  
Activate  
Shows the assigned AppleTalk  
address.  
Select Address to show the AppleTalk address on the LCD.  
Activates or deactivates the  
AppleTalk feature.  
Off  
Off—Deactivates the AppleTalk  
feature.  
On*  
On—Activates the AppleTalk feature.  
Set Zone  
Provides a list of zones from the  
network.  
*
The default is the default zone for the  
network. If no default zone exists on  
the network, the * is the default.  
list of zones from the  
network  
Network/Ports  
40  
                                   
Using MFP menus  
LexLink  
Use these menu items to view the LexLink name or change the LexLink activation.  
Menu item  
Purpose  
Values and descriptions  
View Nickname  
Shows the field used to assign the  
LexLink nickname.  
text entry  
Enter the nickname. Thereafter, select Nickname to show the  
LexLink nickname on the LCD.  
Activate  
Activates or deactivates the LexLink On*  
On—Activates the LexLink feature.  
Off—Deactivates the LexLink feature.  
feature.  
Off  
Settings  
General Settings  
Use these menu items to set various MFP settings.  
Menu item  
Purpose  
Values and descriptions  
Display Language Determines the language of  
English*  
Français  
Deutsch  
Italiano  
Español  
Dansk  
(English)  
(French)  
the text on the control panel  
LCD.  
(German)  
(Italian)  
(Spanish)  
(Danish)  
Norsk  
(Norwegian)  
(Dutch)  
Nederlands  
Svenska  
Português  
Suomi  
(Swedish)  
(Brazilian-Portuguese)  
(Finnish)  
Русский  
Polski  
(Russian)  
(Polish)  
Settings  
41  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Keyboard Type  
Specifies the type of virtual  
alphanumeric keyboard that  
appears on the control panel  
LCD.  
English*  
Français  
(English)  
(French)  
Français Canadien (French-Canadian)  
Deutsch  
Italiano  
Español  
Dansk  
(German)  
(Italian)  
(Spanish)  
(Danish)  
Norsk  
(Norwegian)  
(Dutch)  
Nederlands  
Svenska  
Suomi  
(Swedish)  
(Finnish)  
Português  
Русский  
Polski  
(Brazilian-Portuguese)  
(Russian)  
(Polish)  
Custom Key 1  
Custom Key 2  
General Defaults  
Allows for .com.uk type  
addresses.  
text field  
null  
.com is the default text in the field.  
The text entry field is limited to six characters.  
and periods are considered characters, too.  
If the text field is null or empty, the associated  
Custom Key does not appear on the  
keyboard.  
Allows for .com.uk type  
addresses.  
text field  
null  
.org is the default text in the field.  
The text entry field is limited to six characters.  
(Periods are considered characters, too.)  
If the text field is null or empty, the associated  
Custom Key does not appear on the  
keyboard.  
Specifies the defaults based  
on geographical location.  
U.S.  
Setting the menu item to one of the values  
affects these settings:  
International  
Tray <x> (where x is the number of the  
tray), MP Feeder, and Manual Pap (Letter/  
A4)  
• Manual Env (10 Envelope, DL Envelope)  
• MP Feeder Paper Size  
• Copy Original Size  
• Fax Send Original Size  
• E-mail Original Size  
• FTP Original Size  
• Universal Units of Measure (mm/inches)  
• Date Time Format  
– MM_DD_YYYY for U.S.  
– DD_MM_YYYY for International  
Show initial  
prompts  
Sets the MFP to show initial  
prompts after the device is  
powered on so the user can  
complete the setup.  
Yes*  
No  
When the MFP is powered on the first time,  
the default is Yes. After the user completes  
the setup wizard and selects Done at the  
Country select screen, the default is No.  
Display net info  
Indicates if the IP Address  
and the Hostname are shown  
on the home screen.  
On*  
Off  
On–Both are shown on the home screen.  
Off–Neither is shown on the home screen.  
Settings  
42  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Date Format  
Specifies the format based on MM-DD-YYYY*  
Month, Day, and Year (U.S.)  
the geographical location.  
DD-MM-YYYY*  
Day, Month, Year (International)  
YYYY-MM-DD  
(* Denotes a country/region-specific factory  
default value.)  
Time Format  
Specifies if the format is for a 12 hour A.M./P.M.  
12 A.M.–12 P.M., 12:01 P.M.–11:59 P.M.  
00:00–24:00  
12-hour clock or for a 24-hour  
24 hour clock  
clock.  
Show Bookmarks  
On*  
Off  
When set to No, the Bookmarks container is  
not shown in Held Jobs.  
Web Page Refresh  
Rate  
30–300  
(120*)  
The range is in seconds.  
Contact Name  
Location  
text field  
NULL*  
text field  
NULL*  
Alarms  
Alarm Control  
Alarm Control sets the function of each alarm.  
Off–The MFP does not sound an alarm.  
Controls whether the MFP sounds an alarm when  
the device requires operator intervention.  
Off  
Single*  
Continuous  
Single–The MFP sounds three quick  
beeps.  
Continuous–The MFP repeats three beeps  
every 10 seconds.  
Toner Alarm  
Off*  
Toner Alarm is activated when the print  
cartridge or a toner cartridge is low on toner.  
Single  
Continuous  
Settings  
43  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Timeouts  
Specifies the amount of time Standby Mode  
Touch the LCD screen (soft buttons) or press  
any of the control panel hard buttons to exit  
(wake up) from this mode.  
the MFP waits to return to the  
Disabled  
2–240 (15*)  
home screen, receive an end-  
of-job message, or receive  
additional bytes of data from  
the computer.  
Disabled—Disables Standby Mode.  
2–240—Specifies the amount of time in  
minutes that the MFP waits before the LCD  
dims to 15% brightness.  
Note: Wait Timeout is only  
available when using  
PostScript emulation. This  
menu value has no effect on  
PCL emulation print jobs.  
Power Saver Mode It sets the number of minutes that pass after  
entering Standby Mode before the MFP goes  
Disabled  
into a reduced power state called Power  
2–240 (60*)  
Saver Mode.  
If Standby Mode is disabled, which is  
considered a setting of 0, then Power Saver  
Mode is the number of minutes of inactivity  
that occurs before entering Power Saver  
Mode.  
Print the menu settings page to determine the  
current Power Saver setting. When the MFP is  
in Power Saver Mode, it is still ready to  
receive print jobs.  
Disabled—Disables Power Saver Mode.  
Disabled is not available if Energy Conserve is  
set to On.  
2–240 (60*)—Specifies the amount of time  
after exiting Standby Mode or after finishing a  
print job before the MFP goes into Power  
Saver mode.  
For example, select 15 to put the MFP in  
Power Saver mode 15 minutes after it finishes  
a print job. This uses much less energy, but  
requires more warm-up time for the MFP.  
Select 15 if your MFP shares an electrical  
circuit with room lighting and you notice lights  
flickering. Select a high value if the MFP is in  
constant use. Under most circumstances, this  
keeps the MFP ready to print with minimum  
warm-up time. Select a value between 1 and  
240 minutes for a balance between energy  
consumption and a shorter warm-up period.  
Note: When the MFP enters Power Saver  
Mode, for the entire duration in this mode,  
Screen Brightness is set to 15. Touch the LCD  
screen or press any of the control panel hard  
buttons to exit (wake up) from this mode.  
Screen Timeout  
15–300 (30*)  
Disabled—Disables Screen Timeout.  
15–300—Specifies the amount of time in  
seconds before the LCD returns to the home  
screen due to inactivity.  
Settings  
44  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Timeouts  
Print Timeout  
Disabled  
Disabled—Disables Print Timeout.  
(continued)  
1–255—Specifies the amount of time in  
seconds the MFP waits for an end-of-job  
message before canceling the remainder of  
the print job.  
1–255 (90*)  
Note: When the timer expires, any partially  
formatted page still in the MFP is printed, and  
other input ports are examined to see if data  
exists.  
Wait Timeout  
Disabled  
Disabled—Disables Wait Timeout.  
15...65535—Specifies the amount of time in  
seconds the MFP waits for additional data  
before it cancels the job.  
15...65535 (40*)  
Network Job  
Timeout  
Disabled—Disables Network Job Timeout.  
1–255—Specifies the amount of time in  
seconds the MFP waits before canceling a  
network job. If a value between 1 to 9 is  
selected, the setting is saved as 10.  
Disabled  
1-255 (90*)  
Print Recovery  
Specifies whether the MFP  
continues from certain offline  
situations, reprints jammed  
pages, or waits until the entire  
page is processed and ready  
to be printed.  
Auto Continue  
Disabled*  
5–255  
Lets the MFP automatically continue from  
certain offline situations when not resolved  
within the specified time period.  
Disabled—Disables Auto Continue.  
5–255—Specifies the amount of time in  
seconds that the MFP waits.  
Jam Recovery  
Specifies whether the MFP reprints jammed  
pages.  
On  
Off  
On—The MFP reprints jammed pages.  
Off—The MFP does not reprint jammed  
pages.  
Auto*  
Auto—The MFP reprints a jammed page  
unless the memory required to hold the page  
is needed for other MFP tasks.  
Page Protect  
Successfully prints a page that may otherwise  
generate Complex Pageerrors.  
Off*  
On  
Off—Prints a partial page of data if memory is  
insufficient to process the entire page.  
On—Ensures that an entire page is  
processed before it prints.  
Note: If, after selecting On, the page still  
cannot print, reduce the size and number of  
fonts on the page, or increase the installed  
printer memory.  
Note: For most print jobs, On is not needed.  
When On is selected, printing may be slower.  
Settings  
45  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Printer Language  
Specifies the default printer  
language used to  
communicate data from the  
computer to the MFP.  
PCL Emulation*  
PS Emulation  
PCL emulation—Uses a PCL interpreter for  
incoming host communications.  
PostScript emulation—Uses a PS interpreter  
for incoming host communications.  
Note: This menu item is not  
available from the LCD. It is  
only available on the MFP  
Embedded Web  
Server.Setting a printer  
language as the default does  
not prevent a software  
application from sending print  
jobs that use the other  
language.  
Print Area  
Modifies the logical and  
physical printable area.  
Normal*  
Note: The Whole Page setting only affects  
pages printed using PCL 5 interpreter. This  
setting has no effect on pages printed using  
the PCL XL or PostScript interpreters. If  
attempting to print any data in the non-  
printable area defined by Normal Print Area,  
the MFP clips the image at the boundary  
defined by the Normal defined printable area.  
Fit to Page  
Whole Page  
Note: This menu item is not  
available from the LCD. It is  
only available on the MFP  
Embedded Web Server.  
Download Target  
Specifies the storage location RAM*  
for downloaded resources.  
All downloaded resources are automatically  
stored in printer memory (RAM).  
Storing downloaded  
Flash  
All downloaded resources are automatically  
stored in flash memory.  
resources in flash memory is  
permanent storage rather  
than the temporary storage  
that RAM provides. The  
resources remain in the flash  
memory even when the MFP  
is turned off.  
Note: Flash appears as a menu item if a  
formatted, nondefective optional flash  
memory card which is not Write or Read/Write  
password protected is installed.  
Note: This menu item is not  
available from the LCD. It is  
only available on the MFP  
Embedded Web Server.  
Resource Save  
Specifies what the MFP does Off*  
with downloaded resources,  
such as fonts and macros  
The MFP retains downloaded resources only  
until memory is needed. It then deletes those  
resources associated with the inactive printer  
language.  
stored in RAM, if the MFP  
receives a job that requires  
On  
The MFP retains all downloaded resources for  
all printer languages during language  
changes and MFP resets. If the MFP runs out  
of memory, 38 Memory Fullappears.  
more memory than is  
available.  
Note: This menu item is not  
available from the LCD. It is  
only available on the MFP  
Embedded Web Server.  
Banner Page  
Specifies if the print job  
should be printed as a  
Banner Page.  
Off*  
On  
To set to Off, clear the check box.  
To set to On, select the check box.  
Note: This menu item is not  
available from the LCD. It is  
only available on the MFP  
Embedded Web Server.  
Settings  
46  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Factory Defaults  
Returns MFP settings to the  
factory default values.  
Restore Now  
• All menu items are returned to the factory  
default values except:  
– Display Language  
– All settings in the Fax, E-mail, and FTP  
Settings menu items, the Parallel <x>  
menu items, the Serial <x> menu items,  
the Standard Network and Network <x>  
menu items, and the Standard USB and  
USB <x> menu items  
• All downloaded resources (fonts, macros,  
and symbol sets) in printer memory (RAM)  
are deleted. (Resources residing in flash  
memory are unaffected.)  
Do Not Restore*  
User-defined settings remain.  
Copy Settings  
Use these menu items to set the MFP for settings related to copying.  
Menu item  
Purpose  
Values and descriptions  
Content  
Specifies the type of content  
contained in the copy job.  
Text  
The copy job contains mostly text or line art.  
Text/Photo*  
Photograph  
The copy job contains a mixture of text and graphics.  
The copy job is a high quality photograph or high  
quality inkjet print that is primarily composed of  
images.  
Printed image The copy job is halftoned, such as documents printed  
on a laser printer or pages from a magazine that are  
primarily composed of images. A halftone is a  
collection of black and white dots arranged to simulate  
the brightness values of grayscale images.  
Settings  
47  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex  
Specifies how the output is  
printed.  
1 sided to 1  
sided*  
The original draft placed in the ADF has printing on  
one side of a sheet of paper. The requested copy is  
one-sided, so each copied sheet only has an image  
on one side of the sheet. The copy mimics the original  
exactly.  
The orientation of each sheet  
defaults to portrait. The  
binding defaults to long edge.  
For information on long edge  
binding, see Duplex Bind on  
1 sided to 2  
sided  
The original draft has printing on one side of a sheet  
of paper. The requested copy is two-sided, so an  
image of an original page is placed on each side of a  
copied sheet. For example, if the original is six sheets,  
the copy is three sheets with printing on both sides.  
Paper Saver  
Specifies how many images of Off*  
pages from a print job to place  
on one printed page of print  
Places the image of one page from the print job onto  
one printed page.  
2 on 1 Portrait Places the images of two pages from the print job  
onto one printed page with portrait orientation.  
media.  
2 on 1  
Landscape  
Places the images of two pages from the print job  
onto one printed page with landscape orientation.  
4 on 1 Portrait Places the images of four pages from the print job  
onto one printed page with portrait orientation.  
4 on 1  
Landscape  
Places the images of four pages from the print job  
onto one printed page with landscape orientation.  
Print Page  
Borders  
Specifies if a border is printed On*  
around the edge of the page at  
the margins.  
A page border prints when Paper Saver is set to 2 on  
1 Portrait, 2 on 1 Landscape, 4 on 1 Portrait, or 4 on 1  
Landscape.  
Off  
A page border does not print.  
Collate  
Keeps the pages of a print job On*  
stacked in sequence when  
making multiple copies of the  
job.  
Copies the entire job the number of times specified.  
For example, if you set Copies to 2 and have three  
pages to copy, the MFP output is page 1, page 2,  
page 3, page 1, page 2, page 3.  
Off  
Copies each page of a job the number of times  
specified. For example, if you set Copies to 2 and  
have three pages to copy, the MFP output is page 1,  
page 1, page 2, page 2, page 3, page 3.  
Settings  
48  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Original Size  
Provides a list of possible  
Letter (8.5 x  
(* Denotes a country/region-specific factory default  
value.)  
scanner sizes to select from to 11 in.)*  
specify the size of the original  
Executive  
copy document.  
(7.25 x  
10.5 in.)  
Legal (8.5 x  
14 in.)  
A4 (210 x  
297 mm)*  
A5 (148 x  
210 mm)  
JIS B5 (182 x  
257 mm)  
Folio (8.5 x  
13 in.)  
Statement (5.5  
x 8.5 in.)  
Mixed Letter/  
Legal  
Copy To  
Source  
Provides a list of possible print Tray 1*  
media sources to send the  
Tray 1, the standard tray, or the multipurpose feeder is  
the specified print media source selected to receive  
the copy job.  
Auto Size  
copy job to for printing.  
Match  
Tray x is one tray of Tray 2–Tray 5. Tray 2–Tray 5 are  
only listed as selections in the values list based on  
whether the same number of optional drawers are  
installed. For example, if only two optional drawers are  
installed, Tray 2 and Tray 3 appear in the values list.  
Manual  
Feeder  
Tray <x>  
Only one of the values can be the specified print  
media source at one time.  
An envelope feeder cannot be a value even if one is  
installed.  
Transparency Places a sheet of paper  
On*  
Off  
Select On to have sheets placed between  
transparencies.  
Separators  
between transparencies.  
Select Off to not have sheets placed between  
transparencies.  
Separator  
Sheets  
Places a sheet of paper  
between pages, copies, or  
jobs based on the value  
selected.  
Off*  
Between  
Pages  
Between  
Copies  
Between Jobs  
Separator  
Source  
Provides a list of possible print Tray 1*  
Tray 2–Tray 5 are only listed as selections in the  
values list based on whether the same number of  
optional drawers are installed. For example, if only two  
optional drawers are installed, Tray 2 and Tray 3  
appear in the values list.  
media sources where the  
Manual  
separator sheets could be  
Feeder  
accessed.  
Tray <x>  
An envelope feeder cannot be a value even if one is  
installed.  
Settings  
49  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Darkness  
Specifies the level of darkness 1–9 (5*)  
for the copy job.  
A graphic representation depicts the values. As the  
right or left scroll button is touched, the asterisk  
moves back and forth on the line. 1 is next to the - and  
9 is next to the +. As shown, 5 is the current value.  
-
+
Number of  
Copies  
Specifies the number of copies 1–999 (1*)  
for the copy job.  
Overlay  
Specifies the selection for  
overlay text to print on each  
page of the copy job.  
Confidential  
Copy  
The Custom value is not shown unless text is entered  
into the Custom Overlay text field from the EWS page.  
The text used for the overlay is what the user entered  
on the EWS page, but Custom must be selected in the  
menu for the text to be printed as an overlay on each  
page.  
Draft  
The overlay looks similar to  
the following on a page:  
Urgent  
Custom  
Off*  
Custom  
Specifies a custom overlay.  
text entry field Use the text entry field to specify a custom overlay.  
The field has a 64-character limit.  
Allow priority  
copies  
Allows interruption to a  
On*  
Off  
Interrupts the print job at the next page.  
network print job, so the MFP  
may be used as a copier to  
copy a page or document.  
Interrupts the print job at the next job boundary which  
means between incoming individual print jobs.  
Background  
Removal  
Adjusts the amount of  
background visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the maximum  
allowed.  
Contrast  
Specifies the contrast used for 0–5  
the copy job. The default is  
dependent on the Content  
menu item. If the Content  
menu item is reset from the  
default setting, then the default  
for Contrast is reset, also.  
Best for content has a default value, also, since the  
value is dependent on the Content menu item. For  
more information, see Content. If Content is mono  
text, the Contrast default value is 5. The default is 0 for  
items other than mono text.  
Best for  
content*  
Any reset of the Content value resets the default of  
the Best for content value.  
Shadow Detail Adjusts the amount of shadow -4 to +4 (0*)  
detail visible on a copy.  
-4 preserves the least amount of shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to  
edge  
Specifies if the original  
document is scanned edge-to-  
edge prior to making copies.  
Off*  
On  
Settings  
50  
                 
Using MFP menus  
Fax Settings  
Use these menu items to set the MFP settings related to faxing.  
Menu item  
Purpose  
Values and descriptions  
Fax Mode  
Sets which fax  
method or mode is  
used.  
Analog  
If the MFP does not have a modem, this menu item  
does not appear.  
Fax Server  
Analog Fax  
Setup  
Specifies the link  
to analog fax  
setup. With analog  
fax, the fax method  
is by a telephone  
line.  
link  
If the MFP does not have a modem, Fax Setup link  
does not appear.  
General Fax Setting  
Fax Server  
Setup  
Specifies the link  
for fax server  
setup. The fax job  
is sent to a fax  
server for  
link  
transmission.  
Analog Fax Setup  
With analog fax, the fax method is by a telephone line. Use the following menu items to set up analog fax.  
Settings  
51  
           
Using MFP menus  
General Fax Settings  
Menu item  
Purpose  
Values and descriptions  
Station Name  
Specifies the name of the fax  
within the MFP. The name could be  
a person’s name or the name of a  
company.  
text entry field  
The text entry field is limited to eight  
characters.  
Enter the name in the provided field  
using the virtual alphanumeric  
keyboard screen. See Virtual  
Station Number  
Station ID  
Specifies the fax phone number.  
limited text entry  
field  
Text entry characters are limited to:  
0–9, (, ), ., +, -, and a space.  
Station Name  
Station Number  
Caller ID  
Sets the caller ID pattern. This  
menu item is available in countries  
that use multiple Caller ID patterns.  
DTMF  
FSK  
Enable Manual Fax  
Sets the MFP to manual fax only,  
which requires a line splitter and a  
telephone hand set. Use a regular  
telephone to answer an incoming  
fax job and to dial a fax number.  
On  
Off*  
Note: Touch # 0 on the numeric  
keypad to go directly to the Manual  
Fax function.  
Memory Use  
Defines the amount of  
All receive  
Mostly receive  
Equal*  
All the memory is set to receive fax  
jobs.  
non-volatile memory used in  
relation to fax for a fax job. The  
default setting splits an equal  
amount of memory between  
sending and receiving fax jobs.  
However, when one of the values is  
set, then the memory is not set  
equally.  
Most of the memory is set to receive  
fax jobs.  
Splits the memory for sending and  
receiving fax jobs into equal  
amounts.  
Mostly sent  
All send  
Most of the memory is set to send  
fax jobs.  
All the memory is set to send fax  
jobs.  
Cancel Faxes  
Sets the MFP to have the option of Allow*  
canceling fax jobs. If this is not  
Allows fax job cancelation. Causes  
the Fax column to appear on the  
Cancel Jobs screen.  
allowed, the Cancel Faxes menu  
item is hidden and does not appear  
Don’t Allow  
Canceling fax jobs is not allowed  
since the Cancel Faxes menu item  
does not appear.  
on the LCD.  
Settings  
52  
               
Using MFP menus  
Virtual alphanumeric keyboard  
Shortcut Name:  
!”#  
d
Enter  
123  
abc  
a
b
c
e
f
g
h
i
j
k
r
l
m
t
n
u
o
p
v
q
w
s
y
@
x
z
Space  
,
.
The entire keyboard cannot be shown on one screen, so there are tabs at the top of the screen used to access the other  
screens. The screen shown here has letters and some punctuation symbols. To reach the screen with numbers, for  
instance, touch the tab at the top of the keyboard which shows 123.  
Settings  
53  
   
Using MFP menus  
Fax Send Settings  
Menu item  
Purpose  
Values and descriptions  
Resolution  
Defines quality in dots per inch (dpi). A Standard*  
Standard is 100 x 100 dpi.  
Fine is 200 x 200 dpi.  
higher resolution gives greater print  
Fine  
quality, but it increases the fax  
transmission time for outgoing faxes.  
Super Fine  
Ultra Fine  
Super Fine is 300 x 300 dpi.  
Ultra Fine is 400 x 400 dpi.  
Original Size  
Provides a list of possible scanner  
sizes to select from to specify the size  
of the original copy document.  
Letter (8.5 x 11 in.)*  
(* Denotes a country/region-specific  
factory default value.)  
Executive (7.25 x  
10.5 in.)  
8.5 in. supports Mixed Letter/Legal.  
Legal (8.5 x 14 in.)  
A4 (210 x 297 mm)*  
A5 (148 x 210 mm)  
JIS B5 (182 x  
257 mm)  
Folio (8.5 x 13 in.)  
Statement (5.5 x  
8.5 in.)  
Mixed Letter/Legal  
Content  
Specifies the type of content contained Text*  
in the fax job.  
The fax job contains mostly text or line  
art.  
Text/Photo  
The fax job contains a mixture of text  
and images.  
Photograph  
1–9 (5*)  
The fax job contains only images.  
Darkness  
Specifies the level of darkness for the  
fax job.  
A graphic representation depicts the  
values. As the right or left scroll  
button is touched, the asterisk moves  
back and forth on the line. 1 is next to  
the - and 9 is next to the +. As shown,  
5 is the current value.  
-
+
Dial Prefix  
A numeric entry field is provided to  
enter numbers. The previously entered  
numbers are shown.  
Number string  
The entry field is limited to 16  
characters. Text entry characters are  
limited to:  
The dial prefix could be a country code  
or a code businesses use to dial an  
outside line.  
0–9, (, ), ., +, -, and a space.  
Automatic  
Redial  
Specifies the number of times the MFP 0–9 (5*)  
automatically tries to send the fax job  
again by resubmitting the Fax To  
number.  
Redial  
Frequency  
Select a range in minutes for the  
number of redials to occur in that time  
span.  
1–200 (3*)  
Behind a  
PABX  
Enables or disables switchboard blind On  
dialing without a dial tone.  
Off*  
Do not wait for a dial tone.  
Wait for a dial tone.  
Settings  
54  
                   
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Enable ECM  
Enables Error Correction Mode for fax On*  
jobs, which makes faxing more  
ECM is enabled.  
Off  
ECM is disabled.  
reliable.  
Enable Fax  
Scans  
Allows sending faxes by scanning at  
the MFP.  
On*  
Off  
Fax scans are enabled.  
Fax scans are disabled.  
Driver to fax jobs can be sent.  
Driver to Fax  
Allows driver to fax jobs to be sent by  
the MFP.  
On*  
Off  
Driver to fax jobs cannot be sent.  
Driver to fax jobs are treated like  
PostScript jobs.  
Allow Save as Allows for saving fax numbers as  
On*  
Off  
A Save as Shortcut button appears on  
the screen.  
Shortcut  
shortcuts in the MFP.  
A Save as Shortcut button does not  
appear on the Fax Destination screen.  
Dial Mode  
Specifies the dialing sound, either as a Tone*  
tone or a pulse.  
A tone sounds for each number dialed.  
Pulse  
A pulsating noise sounds for each  
number dialed.  
Note: This menu item may not be  
available in all countries or regions.  
Background  
Removal  
Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
scan job. The default is dependent on  
the Content menu item. If the Content  
menu item is reset from the default  
setting, then the default for Contrast is  
reset also.  
0–5  
Best for content has a default value,  
also, since the value is dependent on  
the Content menu item. For more  
information, see Content. If Content is  
mono text, the Contrast default value  
is 5. The default is 0 for items other  
than mono text.  
Best for content*  
Any reset of the Content value resets  
the default of the Best for content  
value.  
Shadow detail Adjusts the amount of shadow detail  
visible on a copy.  
-4 to +4 (0*)  
-4 preserves the least amount of  
shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to Specifies if the original document is  
Off*  
On  
edge  
scanned edge-to-edge prior to sending  
the fax job.  
Settings  
55  
                 
Using MFP menus  
Fax Receive Settings  
Menu item  
Purpose  
Values and descriptions  
Enable Fax Receive Allows fax jobs to be received by the  
MFP.  
On*  
Off  
Fax jobs can be received.  
Fax jobs cannot be received.  
Rings to Answer  
Auto Reduction  
Sets number of times the MFP rings to 1–25 (3*)  
indicate an incoming fax job.  
Scales an incoming fax job so it fits the On*  
size of the print media loaded in the  
Scales the incoming fax.  
Off  
Does not scale the incoming fax.  
designated fax source. For more  
information, see Paper Source, which  
follows.  
Paper Source  
Specifies the print media source  
selected to supply print media for the  
MFP to print an incoming fax.  
Auto*  
The print media source is  
automatically selected by the MFP.  
Tray <x>  
The standard tray, Tray 1, or Tray <x>,  
which is one tray (Tray 2–Tray 5),  
based on how many optional drawers  
are installed and based on which one  
is specified as the print media source.  
MP Feeder  
The multipurpose feeder is the  
specified print media source.  
Duplex  
Sets duplex printing (two-sided  
printing) either on or off for incoming  
fax jobs.  
On  
The incoming fax is a duplex job.  
Off*  
The incoming fax is not a duplex job.  
This menu item appears if an optional  
duplex unit is installed or if the MFP  
model has an internal duplex unit.  
Fax Footer  
Prints the transmission information at  
the bottom of each page from a  
received fax.  
On  
Select On to print the footer.  
Off*  
Select Off to prevent the footer from  
printing.  
Settings  
56  
                 
Using MFP menus  
Fax Log Settings  
Menu item  
Purpose  
Values and descriptions  
Transmission Log  
Selects whether the MFP prints a log  
with details about the fax job sent. If  
the fax job failed to send, the header  
on the page reads “Fax Failed” instead  
of “Transmission Log.”  
Print Log*  
The MFP prints a page indicating  
information about the fax job sent  
that includes the fax number and the  
time the fax job was sent.  
Do not print log  
The MFP does not print the log.  
Print only for error The MFP prints a page with  
information if the fax job failed to be  
sent.  
Receive Error Log  
Auto Print Logs  
Sets the MFP to print a log of received Print Never*  
fax jobs for each one that had an error  
The MFP never prints a log.  
The MFP prints a log.  
Print on Error  
when it was received.  
Specifies that a log prints after 45 fax  
jobs have been sent or received.  
On*  
The MFP prints a log of sent or  
received fax jobs.  
Off  
The MFP does not print a log of sent  
or received fax jobs.  
Log Paper Source  
Specifies the print media source  
selected to supply print media for the  
MFP to print a log of all sent and  
received faxes. Envelopes do not  
apply.  
Tray 1*  
Tray 1 (the standard tray) is the  
specified print media source.  
Manual Feeder  
The multipurpose feeder is the  
specified print media source.  
Note: This menu item applies to all  
scan functions.  
Tray <x>  
x is one tray of Tray 2–Tray 5. Tray 2–  
Tray 5 are only listed as selections in  
the values list based on whether the  
same number of optional drawers are  
installed. For example, if only two  
optional drawers are installed, Tray 2  
and Tray 3 appear in the values list.  
(if one or more  
optional drawers  
are installed)  
Only one tray is the specified print  
media source.  
Logs Display  
Specifies if a send log shows a dialed Remote Station  
Shows the remote station name of a  
fax job in the log.  
phone number or a remote station  
name.  
Name*  
Dialed Number  
Shows the phone number of a fax job  
in the log.  
Enable Job Log  
Enable Call Log  
Sets the MFP to track the most recent On*  
The MFP does track fax jobs.  
The MFP does not track fax jobs.  
The MFP does track fax calls.  
The MFP does not track fax calls.  
fax jobs.  
Off  
Sets the MFP to track the most recent On*  
fax calls.  
Off  
Settings  
57  
               
Using MFP menus  
Speaker Settings  
Menu item  
Purpose  
Values and descriptions  
Speaker Mode  
Specifies how long the speaker Always Off  
remains on.  
Always On  
The speaker is set off.  
The speaker is set on.  
On until Connected*  
The speaker is on until the fax  
connection is made.  
Speaker Volume  
Ringer Volume  
Specifies the volume setting.  
Low  
The speaker volume is low.  
The speaker volume is high.  
The speaker volume is on.  
The speaker volume is off.  
High*  
On*  
Off  
Sets the MFP fax speaker  
ringer volume.  
Distinctive Ring Settings  
Menu item  
Purpose  
Values and descriptions  
Single Ring  
Answers calls with a single ring  
pattern.  
On*  
Off  
The single ring pattern is set on.  
The single ring pattern is set off.  
The double ring pattern is set on.  
The double ring pattern is set off.  
The triple ring pattern is set on.  
The triple ring pattern is set off.  
Double Ring  
Triple Ring  
Answers calls with a double ring  
pattern.  
On*  
Off  
Answers calls with a triple ring pattern. On*  
Off  
Settings  
58  
               
Using MFP menus  
Fax Server Setup  
Menu item  
Purpose  
Values and descriptions  
To format  
text entry field  
Use [#] for the fax number. For example:  
[#]@fax.thecompany.com  
Reply Address  
Subject  
text entry field  
text entry field  
text entry field  
This field is required.  
Message  
The text entry field is limited to 512  
characters.  
Primary SMTP  
Gateway  
value in text  
value in text  
Links to a Primary SMTP Gateway in E-mail  
Server Setup in Network/Ports.  
Secondary SMTP  
Gateway  
Links to a Secondary SMTP Gateway in  
E-mail Server Setup in Network/Ports.  
Image Format  
Specifies the format of the PDF*  
Portable Document Format  
Tagged Image File Format  
file to be faxed.  
TIFF  
Content  
Specifies the type of  
content contained in the  
fax job.  
Text*  
The fax job contains mostly text or line art.  
Text/Photo  
The fax job contains a mixture of text and  
images.  
Photo  
The fax job contains only images.  
Fax Resolution  
Darkness  
Defines quality in dots per Standard  
Standard is suitable for most documents.  
Use Fine for documents with small print.  
Use Super Fine for documents with fine  
detail.  
Use Ultra Fine for documents with graphics  
or photographs.  
inch (dpi). A higher  
Fine  
resolution gives greater  
Super Fine  
Ultra Fine  
print quality, but it  
increases the fax  
transmission time for  
outgoing faxes.  
Specifies the level of  
darkness for the fax job.  
1–9 (5*)  
A graphic representation depicts the values.  
As the right or left scroll button is touched,  
the asterisk moves back and forth on the  
line. 1 is next to the - and 9 is next to the +.  
As shown, 5 is the current value.  
-
+
Orientation  
Determines how text and Portrait*  
graphics are oriented on  
the page for the fax job.  
Text and graphics are parallel to the short  
edge. For more information about short  
Landscape  
Text and graphics are parallel to the long  
edge. For more information about long  
Settings  
59  
                       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Original Size  
Provides a list of possible Letter (8.5 x 11 in.)*  
(* Denotes a country/region-specific factory  
default value.)  
scanner sizes to select  
Executive (7.25 x  
from to specify the size of  
10.5 in.)  
8.5 in. supports Mixed Letter/Legal.  
the original scanned  
Legal (8.5 x 14 in.)  
A4 (210 x 297 mm)*  
A5 (148 x 210 mm)  
document for faxing.  
JIS B5 (182 x  
257 mm)  
Folio (8.5 x 13 in.)  
Statement (5.5 x  
8.5 in.)  
Mixed Letter/Legal  
Use Multi-page TIFF Indicates that the jobs are On*  
multiple-page Tagged  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
Image File Format jobs.  
Off  
One TIFF file is created for each page.  
Clear the check box to turn it off.  
This menu item applies to  
all scan functions.  
Settings  
60  
   
Using MFP menus  
E-mail Settings  
Menu item  
Purpose  
Values and descriptions  
E-mail Server Setup  
Format  
Specifies the format of the file to be  
scanned.  
PDF*  
TIFF  
Portable Document Format  
Tagged Image File Format  
JPEG  
Joint Photographic Experts Group  
PDF version  
Content  
Sets the version of an Adobe Acrobat  
PDF file that is sent.  
1.2  
1.3  
1.4  
1.5*  
1.6  
This menu item applies to all scan  
functions.  
Specifies the type of content contained  
in the e-mail.  
Text  
The e-mail job contains mostly text or  
line art.  
Text/Photo*  
The e-mail job contains a mixture of  
text and images.  
Photo  
Gray*  
The e-mail job contains only images.  
Color  
Specifies if the MFP recognizes a color  
image in the e-mail or sees the color  
image in gray shades.  
Does not send a color image in the e-  
mail job.  
Color  
Sends the e-mail job with a color  
image enclosed.  
Resolution  
Specifies the resolution of the  
e-mail in dots per inch (dpi).  
75 dpi  
75–600 dpi are available for Gray.  
75–300 are available for Color. See  
Color, listed previously.  
150 dpi  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
Resolution is limited by the value set for  
the Color menu item. If this value is set  
to Color and Resolution is set to 400 or  
600 dpi, the configuration is allowed, but  
it is not seen in the normal workflow, so  
the combinations are invalid. The  
resolution is reduced to 300 dpi.  
Darkness  
Specifies the level of darkness for the  
e-mail as a graphic representation of a  
page that uses a fill pattern to indicate  
various levels from light (1) to dark (9).  
1–9 (5*)  
Specifies the level of darkness for the  
e-mail.  
A graphic representation depicts the  
values. As the right or left scroll  
button is touched, the asterisk moves  
back and forth on the line. 1 is next to  
the - and 9 is next to the +. As shown,  
5 is the current value.  
-
+
Settings  
61  
                     
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Orientation  
Specifies the default orientation of the  
document to be sent in the  
scan job.  
Portrait*  
Sends the original document as  
portrait for the scan job, which means  
text and graphics are parallel to the  
short edge. For more information  
about short edge, see Duplex Bind  
Landscape  
Sends the original document as  
landscape for the scan job, which  
means text and graphics are parallel  
to the long edge. For more  
information about long edge, see  
Original Size  
Provides a list of possible scanner sizes Letter (8.5 x  
(* Denotes a country/region-specific  
factory default value.)  
to select from to specify the size of the  
original document to be scanned.  
11 in.)*  
Executive  
(7.25 x  
10.5 in.)  
Legal (8.5 x  
14 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS B5 (182 x  
257 mm)  
Folio (8.5 x  
13 in.)  
Statement  
(5.5 x  
8.5 in.)  
3 x 5 in.  
4 x 6 in.  
Business Card  
Mixed Letter/  
Legal  
Photo JPEG Quality  
JPEG Quality  
Sets the quality of a JPEG photo image 5–90 (50%*)  
in relation to file size and the quality of  
the image.  
A 5 setting gives a smaller file size,  
but the quality of the image is  
lessened.  
This menu item applies to all scan  
functions.  
A 90 setting gives the best image  
quality, but the file size is very large.  
Sets the quality of a JPEG text or  
text/photo image in relation to file size  
and the quality of the image.  
5–90 (75%*)  
A 5 setting gives a smaller file size,  
but the quality of the image is  
lessened.  
This menu item applies to Text,  
Text/Photo, and all scan functions.  
A 90 setting gives the best image  
quality, but the file size is very large.  
E-mail images sent  
as  
Attachment*  
Web Link  
Settings  
62  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Use multi-page TIFF Provides a choice between  
On*  
Multiple-page TIFF files are created.  
single-page TIFF files and multiple-page  
Select the check box to turn this item  
on.  
TIFF files. For a multiple-page scan to  
e-mail job, either one TIFF file is created  
containing all the pages, or multiple TIFF  
files are created with one file for each  
page of the job.  
Off  
One single TIFF file is created for  
each page.  
Clear the check box to turn this item  
off.  
This menu item applies to all scan  
functions.  
Transmission Log  
Log Paper Source  
Specifies when the transmission log  
prints.  
Print Log*  
The e-mail transmission log always  
prints.  
The log page is a confirmation that the  
e-mails transferred successfully.  
Do not print  
log  
The e-mail transmission log does not  
print.  
Print only for  
error  
The e-mail transmission log only  
prints when an error occurs.  
Specifies the print media source used to Tray 1*  
supply print media for the MFP to print a  
log of all sent and received e-mails.  
Tray 1 (the standard tray) is the  
specified print media source.  
Manual  
Feeder  
The multipurpose feeder is the  
specified print media source.  
Envelopes do not apply.  
Note: This menu item applies to all scan  
functions.  
Tray <x>  
x is one tray of Tray 2–Tray 5. Tray 2–  
Tray 5 are only listed as selections in  
the values list based on whether the  
same number of optional drawers are  
installed. For example, if only two  
optional drawers are installed, Tray 2  
and Tray 3 appear in the values list.  
(if one or more  
optional  
drawers are  
installed)  
Only one tray is the specified print  
media source.  
E-mail Bit Depth  
Enables the Mixed mode to have smaller 1 bit*  
file sizes by using 1 bit images when  
8 bit  
Color is set to Off.  
Allow Save as  
shortcut  
Allows saving of e-mail addresses as  
shortcuts.  
On  
When it is set to No, the Save as  
Shortcut button does not appear on  
the E-mail Destination screen.  
Off*  
Background Removal Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
0–5  
Best for content has a default value,  
also, since the value is dependent on  
the Content menu item. For more  
information, see Content. If Content  
is mono text, the Contrast default  
value is 5. The default is 0 for items  
other than mono text.  
e-mail. The default is dependent on the  
Content menu item. If the Content menu  
item is reset from the default setting,  
then the default for Contrast is reset also.  
Best for  
content*  
Any reset of the Content value resets  
the default of the Best for content  
value.  
Shadow Detail  
Adjusts the amount of shadow detail  
visible on a copy.  
-4 to +4 (0*)  
-4 preserves the least amount of  
shadow detail.  
+4 preserves the most shadow detail.  
Scan edge to edge  
Specifies if the original document is  
scanned edge-to-edge prior to sending  
the e-mail.  
Off*  
On  
Settings  
63  
                 
Using MFP menus  
FTP Settings  
Menu item  
Purpose  
Values and descriptions  
Format  
PDF*  
TIFF  
Portable Document Format  
Tagged Image File Format  
JPEG  
Joint Photographic Experts Group  
PDF version  
Content  
Sets the version of an Adobe  
Acrobat PDF file that is sent.  
1.2  
1.3  
1.4  
1.5*  
1.6  
This menu item applies to all scan  
functions.  
Specifies the type of content  
contained in the FTP job.  
Text  
The FTP job contains mostly text or line  
art.  
Text/Photo*  
The FTP job contains a mixture of text  
and images.  
Photo  
Gray*  
The FTP job contains only images.  
Color  
Specifies if the MFP recognizes a  
color image in the FTP job or sees  
the color image in gray shades.  
Does not send a color image in the FTP  
job.  
Color  
Sends the FTP job with a color image  
enclosed.  
Resolution  
Specifies the resolution of the FTP  
job in dots per inch (dpi).  
75 dpi  
75–600 dpi are available for Gray. 75–300  
are available for Color. See Color listed  
previously.  
150 dpi*  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
Resolution is limited by the value set  
for the Color menu item. If this value  
is set to Color and Resolution is set  
to 400 or 600 dpi, the configuration  
is allowed, but it is not seen in the  
normal workflow, so the  
combinations are invalid. The  
resolution is reduced to 300 dpi.  
Darkness  
Specifies the level of darkness for  
the FTP as a graphic representation  
of a page that uses a fill pattern to  
indicate various levels from light (1)  
to dark (9).  
1–9 (5*)  
Specifies the level of darkness for the  
FTP.  
A graphic representation depicts the  
values. As the right or left scroll button is  
touched, the asterisk moves back and  
forth on the line. 1 is next to the - and 9 is  
next to the +. As shown, 5 is the current  
value.  
-
+
Orientation  
Specifies the default orientation of  
the document to be sent in the FTP  
job.  
Portrait*  
Sends the original document as portrait  
for the FTP job, which means text and  
graphics are parallel to the short edge.  
For more information about short edge,  
Landscape  
Sends the original document as  
landscape for the FTP job, which means  
text and graphics are parallel to the long  
edge. For more information about long  
Settings  
64  
                     
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Original Size  
Provides a list of possible scanner  
sizes to select from to specify the  
size of the original document to be  
scanned.  
Letter (8.5 x 11  
in.)*  
(* Denotes a country/region-specific  
factory default value.)  
Executive (7.25 x  
10.5 in.)  
Legal (8.5 x 14 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS B5 (182 x  
257 mm)  
Folio (8.5 x  
13 in.)  
Statement (5.5 x  
8.5 in.)  
3 x 5 in.  
4 x 6 in.  
Business Card  
Mixed Letter/Legal  
Photo JPEG  
Quality  
Sets the quality of a JPEG photo  
image in relation to file size and the  
quality of the image.  
5–90 (50%*)  
5–90 (75%*)  
A 5 setting gives a smaller file size, but  
the quality of the image is lessened.  
A 90 setting gives the best image quality,  
but the file size is very large.  
This menu item applies to all scan  
functions.  
JPEG Quality  
Sets the quality of a JPEG text or  
text/photo image in relation to file  
size and the quality of the image.  
A 5 setting gives a smaller file size, but  
the quality of the image is lessened.  
A 90 setting gives the best image quality,  
but the file size is very large.  
This menu item applies to Text, and  
Text/Photo, and all scan functions.  
Use Multi-Page  
TIFF  
Provides a choice between  
On*  
Off  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
single-page TIFF files and multiple-  
page TIFF files. For a multiple-page  
scan to FTP job, either one TIFF file  
is created containing all the pages,  
or multiple TIFF files are created  
with one file for each page of the job.  
One single TIFF file is created for each  
page.  
Clear the check box to turn it off.  
This menu item applies to all scan  
functions.  
Transmission  
Log  
Specifies when the transmission log Print Log*  
prints.  
The FTP transmission log always prints.  
The FTP transmission log does not print.  
Do not print log  
The log page is a confirmation that  
files transferred successfully.  
Print only for error The FTP transmission log only prints  
when an error occurs.  
Settings  
65  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Log Paper  
Source  
Specifies the print media source  
used to supply print media for the  
MFP to print a log of all sent and  
received FTPs. Envelopes do not  
apply.  
Tray 1*  
Tray 1 (the standard tray) is the specified  
print media source.  
Manual Feeder  
The multipurpose feeder is the specified  
print media source.  
Note: This menu item applies to all  
scan functions.  
Tray <x>  
x is one tray of Tray 2–Tray 5. Tray 2–Tray  
5 are only listed as selections in the  
values list based on whether the same  
number of optional drawers are installed.  
For example, if only two optional drawers  
are installed, Tray 2 and Tray 3 appear in  
the values list.  
(if one or more  
optional drawers  
are installed)  
Only one tray is the specified print media  
source.  
FTP Bit Depth  
Base file name  
Enables the Text/Photo mode to  
have smaller file sizes by using 1 bit  
images when Color is set to Off.  
1 bit*  
8 bit  
text entry  
The default value is the following word:  
image  
Note: There is a 53-character limit for the  
base file name. The following characters  
or symbols are invalid:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
A time stamp is added to the end of the  
base file name.  
Allow Save as  
Shortcut  
Allows saving of FTP addresses as Yes*  
When it is set to No, the Save as Shortcut  
button does not appear on the FTP  
Destination screen.  
shortcuts.  
No  
Background  
Removal  
Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
FTP job. The default is dependent  
on the Content menu item. If the  
Content menu item is reset from the  
default setting, then the default for  
Contrast is reset, also.  
0–5  
Best for content has a default value, also,  
since the value is dependent on the  
Content menu item. For more information,  
see Content. If Content is mono text, the  
Contrast default value is 5. The default is  
0 for items other than mono text.  
Best for content*  
Any reset of the Content value resets the  
default of the Best for content value.  
Shadow Detail  
Adjusts the amount of shadow detail -4 to +4 (0*)  
visible on a copy.  
-4 preserves the least amount of shadow  
detail.  
+4 preserves the most shadow detail.  
Scan edge to  
edge  
Specifies if the original document is Off*  
scanned edge-to-edge prior to  
On  
sending the FTP job.  
Settings  
66  
               
Using MFP menus  
Scan to USB Settings  
Menu item  
Purpose  
Values and descriptions  
Format  
PDF*  
JPEG  
TIFF  
Portable Document Format  
Joint Photographic Experts Group  
Tagged Image File Format  
PDF version  
Content  
Sets the version of an Adobe  
Acrobat PDF file that is sent.  
1.2  
1.3  
1.4  
1.5*  
1.6  
This menu item applies to all scan  
functions.  
Specifies the type of content  
contained in the scan to USB job.  
Text  
The scan to USB job contains mostly text  
or line art.  
Text/Photo*  
Photo  
Gray*  
The scan to USB job contains a mixture of  
text and images.  
The scan to USB job contains only  
images.  
Color  
Specifies if the MFP recognizes a  
color image in the scan job or sees  
the color image in gray shades.  
Does not send a color image in the scan to  
USB job.  
Color  
Sends the scan to USB job with a color  
image enclosed.  
Resolution  
Specifies the resolution of the scan 75 dpi  
job in dots per inch (dpi).  
75–600 dpi are available for Gray. 75–300  
are available for Color. See Color, listed  
previously.  
150 dpi*  
Resolution is limited by the value  
set for the Color menu item. If this  
value is set to Color and Resolution  
is set to 400 or 600 dpi, the  
configuration is allowed, but it is not  
seen in the normal workflow, so the  
combinations are invalid. The  
200 dpi  
300 dpi  
400 dpi  
600 dpi  
resolution is reduced to 300 dpi.  
Darkness  
Specifies the level of darkness for  
the scan job as a graphic  
1–9 (5*)  
Specifies the level of darkness for the scan  
to USB jobs.  
representation of a page that uses a  
fill pattern to indicate various levels  
from light (1) to dark (9).  
A graphic representation depicts the  
values. As the right or left scroll button is  
touched, the asterisk moves back and  
forth on the line. 1 is next to the - and 9 is  
next to the +. As shown, 5 is the current  
value.  
-
+
Orientation  
Specifies the default orientation of  
the document to be sent in the scan  
job.  
Portrait*  
Sends the original document as portrait for  
the scan to USB job, which means text  
and graphics are parallel to the short  
edge. For more information about short  
Landscape  
Sends the original document as landscape  
for the scan to USB job, which means text  
and graphics are parallel to the long edge.  
For more information about long edge, see  
Settings  
67  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Original Size  
Provides a list of possible scanner  
sizes to select from to specify the  
size of the original document to be  
scanned.  
Letter (8.5 x 11  
in.)*  
(* Denotes a country/region-specific  
factory default value.)  
Legal (8.5 x 14  
in.)  
Executive (7.25 x  
10.5 in.)  
Folio (8.5 x 13 in.)  
Statement (5.5x  
8.5 in.)  
A4 (210 x 297  
mm)*  
A5 (148 x 210  
mm)  
JIS-B5 (182 x 257  
mm)  
Mixed Letter/  
Legal  
Photo JPEG  
Quality  
Sets the quality of a JPEG photo  
image in relation to file size and the  
quality of the image.  
5–90 (50%*)  
A 5 setting gives a smaller file size, but the  
quality of the image is lessened.  
A 90 setting gives the best image quality,  
but the file size is very large.  
This menu item applies to all scan  
functions.  
JPEG Quality  
Sets the quality of a JPEG text or  
text/photo image in relation to file  
size and the quality of the image.  
5–90 (75%*)  
A 5 setting gives a smaller file size, but the  
quality of the image is lessened.  
A 90 setting gives the best image quality,  
but the file size is very large.  
This menu item applies to Text,  
Text/Photo, and all scan functions.  
Use multi-page  
TIFF  
Provides a choice between  
single-page TIFF files and multiple-  
page TIFF files. For a multiple-page  
scan to FTP job, either one TIFF file  
is created containing all the pages,  
or multiple TIFF files are created  
with one file for each page of the  
job.  
On*  
Off  
Multiple-page TIFF files are created.  
Select the check box to turn it on.  
One TIFF file is created for each page.  
Clear the check box to turn it off.  
This menu item applies to all scan  
functions.  
Scan Bit Depth  
Base file name  
Enables the Text/Photo mode to  
have smaller file sizes by using 1 bit  
images when Color is set to Off.  
1 bit*  
8 bit  
text entry  
The default value is the following word:  
image  
Note: There is a 53-character limit for the  
base file name. The following characters  
or symbols are invalid:  
* – asterisk  
: – colon  
? – question mark  
< – less than symbol  
> – greater than symbol  
| – vertical bar  
A time stamp is added to the end of the  
base file name.  
Settings  
68  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Background  
Removal  
Adjusts the amount of background  
visible on a copy.  
-4 to +4 (0*)  
-4 sets Background Removal to off.  
+4 sets Background Removal to the  
maximum allowed.  
Contrast  
Specifies the contrast used for the  
scan job. The default is dependent  
on the Content menu item. If the  
Content menu item is reset from the  
default setting, then the default for  
Contrast is reset, also.  
0–5  
Best for content has a default value, also,  
since the value is dependent on the  
Content menu item. For more information,  
see Content. If Content is mono text, the  
Contrast default value is 5. The default is 0  
for items other than mono text.  
Best for content*  
Any reset of the Content value resets the  
default of the Best for content value.  
Shadow Detail  
Adjusts the amount of shadow  
detail visible on a copy.  
-4 to +4 (0*)  
-4 preserves the least amount of shadow  
detail.  
+4 preserves the most shadow detail.  
Scan edge to  
edge  
Specifies if the original document is Off*  
scanned edge-to-edge prior to  
On  
sending the scan job.  
Print Settings  
Print settings consist of the following menus. Click any of the menus for more information:  
Finishing Menu  
Use these menu items to set the user default settings for all jobs. Printing from an application may override user default  
settings.  
Menu item  
Purpose  
Values and descriptions  
Duplex  
Sets duplex (two-sided) printing as  
the default for all print jobs.  
Off*  
On  
Prints on one side of the print media.  
Prints on both sides of the print media.  
Note: This menu item appears if an  
optional duplex unit is installed.  
Settings  
69  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Duplex Bind  
Defines the way duplex pages are  
bound and how the printing on the  
back of the sheet (even-numbered  
pages) is oriented in relation to the  
printing on the front (odd-numbered  
pages).  
Long Edge*  
Assumes binding along the long edge of the page (left edge for  
portrait orientation and top edge for landscape orientation).  
The following illustration shows long-edge binding for portrait  
and landscape pages.  
Note: This menu item appears if an  
optional duplex unit is installed.  
Binding  
Back of sheet  
Back of  
sheet  
Front of  
next sheet  
Binding  
Front of next  
sheet  
Portrait  
Short Edge  
Assumes binding along the short edge of the page (top edge  
for portrait orientation and left edge for landscape orientation).  
The following illustration shows short-edge binding for portrait  
and landscape pages.  
Back of  
sheet  
Binding  
Binding  
Back of  
sheet  
Front of  
next sheet  
Front of  
next sheet  
Landscape  
Copies  
Sets the number of copies needed  
as the MFP user default value.  
1–999 (1*)  
Values selected from the application or  
printer driver always override values  
selected from the LCD.  
Blank Pages  
Specifies whether to include  
application-generated blank pages  
as part of the printed output.  
Do Not Print*  
Print  
Does not print application-generated  
blank pages as part of the job.  
Prints application-generated blank  
pages as part of the job.  
Settings  
70  
       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Collation  
Keeps the pages of a print job  
stacked in sequence when printing  
multiple copies of the job.  
Off*  
On  
Prints each page of a job the number  
of times specified by the Copies menu  
item. For example, if Copies is set to 2,  
and three pages are sent to print, the  
MFP prints page 1, page 1, page 2,  
page 2, page 3, page 3.  
Prints entire job the number of times  
specified by the Copies menu item.  
For example, if Copies is set to 2, and  
three pages are sent to print, the MFP  
prints page 1, page 2, page 3, page 1,  
page 2, page 3.  
Separator Sheets Inserts blank separator sheets  
between jobs, between multiple  
copies of a job, or between each  
page of a job.  
None*  
Does not insert separator sheets.  
Between Copies  
Inserts a blank sheet between each  
copy of a job. If Collation is Off, a blank  
page is inserted between each set of  
printed pages (all page 1’s, all page  
2’s, and so on). If Collation is On, a  
blank page is inserted between each  
collated copy of the job.  
Between Jobs  
Inserts a blank sheet between jobs.  
Between Pages  
Inserts a blank sheet between each  
page of a job. This is useful when  
printing transparencies or wanting to  
insert blank pages in a document for  
notes.  
Separator  
Source  
Specifies the source that holds  
separator sheets.  
Tray <x> (Tray 1*)  
MP Feeder  
Selects separator sheets from the  
specified tray.  
Only installed sources are shown in  
the list of values.  
Selects separator sheets from the  
multipurpose feeder.  
Note: Configure MP must be set to  
Cassette.  
Envelope Feeder  
Selects an envelope as a separator  
sheet.  
Multipage Print  
Prints multiple-page images on one Off*  
side of a sheet of paper. This is also  
Prints 1 page image per side.  
Prints 2 page images per side.  
Prints 3 page images per side.  
Prints 4 page images per side.  
Prints 6 page images per side.  
Prints 9 page images per side.  
Prints 12 page images per side.  
Prints 16 page images per side.  
2 Up  
3 Up  
4 Up  
6 Up  
9 Up  
12 Up  
16 Up  
called n-up or Paper Saver.  
Settings  
71  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Multipage Order Determines the positioning of  
multiple page images when using  
Multipage Print. For more  
Horizontal*  
Vertical  
information, see Multipage Print on  
Reverse Horizontal  
Reverse Vertical  
The positioning depends on the  
number of images and whether the  
images are portrait or landscape in  
orientation.  
For example, if selecting 4-Up multiple page printing and portrait orientation, the results differ  
depending on the Multipage Order value selected.  
Horizontal  
Order  
Vertical  
Order  
Reverse  
Horizontal Order  
Reverse  
Vertical Order  
1
3
2
4
1
3
4
2
4
1
3
3
4
1
2
2
Multipage View  
Determines the orientation of a  
multiple-page sheet.  
Auto*  
Lets the MFP choose between portrait  
and landscape orientation.  
Long Edge  
Sets the long edge of the print media  
as the top of the page (landscape). For  
more information, see Duplex Bind  
Short Edge  
Sets the short edge of the print media  
as the top of the page (portrait). For  
more information, see Duplex Bind  
Multipage Border Prints a border around each page  
image when using Multipage Print.  
None*  
Solid  
Does not print a border around each  
page image.  
Prints a solid line border around each  
page image.  
Settings  
72  
     
Using MFP menus  
Quality Menu  
Use these menu items to change settings that affect print quality and save toner. Printing from an application may override  
user default settings.  
Menu item  
Purpose  
Values and descriptions  
Print Resolution  
Specifies printed output resolution.  
300 dpi  
600 dpi*  
1200 dpi  
1200 Image Q  
2400 Image Q  
Toner Darkness  
Lightens or darkens printed output  
and conserves toner.  
1–10 (8*)  
• Select a lower value for finer line  
width, lighter grayscale images, and  
to lighten printed output.  
A scale appears on the control  
• Select a higher value for bolder line  
widths or darker grayscale images.  
• Select 10 for very bold text.  
• Select a value less than 7 to  
conserve toner.  
panel LCD shown as follows. A  
vertical bar ( | ) indicates the factory  
default value. An arrow symbol ( V )  
indicates a user default value and  
the V moves left or right on the scale  
while touching the left arrow or right  
arrow buttons. When the default of  
8 is selected, the V covers the  
vertical bar as shown:  
-.......v..+  
Brightness  
Contrast  
Adjusts the gray value of printed  
images.  
-6 to +6 (0*)  
0–5 (0*)  
-6 is the maximum decrease.  
+6 is the maximum increase.  
Adjusts the contrast of printed  
images.  
0 is the maximum decrease.  
5 is the maximum increase.  
Utilities Menu  
Use the Utilities Menu to print a variety of listings relating to available MFP resources, settings, and print jobs. Other menu  
items let you set up MFP hardware and troubleshoot problems.  
Menu item  
Purpose  
Values and descriptions  
Factory Defaults  
Returns the MFP settings to the  
factory default values.  
Restore Now  
• All menu items are returned  
to the factory default values  
except:  
This menu item is also available in the  
Setup Menu.  
– Display Language  
– All settings in the Fax,  
E-mail, and FTP Settings  
menu items, the Parallel  
<x> menu items, the Serial  
<x> menu items, the  
Standard Network and  
Network <x> menu items,  
and the Standard USB and  
USB <x> menu items  
• All downloaded resources  
(fonts, macros, and symbol  
sets) in MFP memory (RAM)  
are deleted. (Resources  
residing in flash memory are  
unaffected.)  
Do Not Restore*  
User-defined settings remain.  
Settings  
73  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Format Flash  
Formats the flash memory.  
On  
Off*  
On  
Deletes any data stored in flash  
memory and prepares the flash  
memory to receive new  
resources.  
Do not turn off the MFP while the flash  
is formatting.  
Note: This menu item only appears if a  
nondefective optional flash memory  
card, which is not write or read/write  
protected, is installed.  
Cancels the request to format  
the flash memory and leaves  
current resources stored in flash  
memory.  
Defragment Flash Retrieves storage area lost when  
resources are deleted from flash  
memory.  
The MFP transfers all resources  
stored in flash memory to MFP  
memory and then reformats the  
flash memory option. When the  
format operation is complete,  
the resources are loaded back  
into flash memory.  
Warning: Do not turn off the MFP  
while the flash is defragmenting.  
Note: This menu item only appears if a  
nondefective optional flash memory  
card, which is not write or read/write  
protected, is installed.  
Off*  
The MFP cancels the request to  
defragment the flash memory.  
Activate Hex  
Trace  
Helps isolate the source of a print job  
problem. With Hex Trace selected, all  
data sent to the MFP is printed in  
hexadecimal and character  
representation. Control codes are not  
executed.  
Touch Activate Hex Trace to  
enter Hex Trace mode.  
To exit Hex Trace mode, turn the  
MFP off, wait 15 seconds, and  
then turn the MFP on.  
Coverage  
Estimator  
Provides an estimate of the  
percentage of coverage of cyan,  
magenta, yellow, and black on a page.  
The estimate is printed on a separator  
page.  
Off*  
On  
Percent coverage is not printed.  
Prints the estimated percentage  
of coverage for each color on  
the page.  
Setup Menu  
Use the Setup Menu to configure a variety of MFP features.  
Menu item  
Purpose  
Values and descriptions  
PCL Emulation*  
Printer Language  
Specifies the default printer language  
used to communicate data from the  
computer to the MFP.  
PCL emulation—Uses a  
PCL interpreter for  
incoming host  
PS Emulation  
communications.  
Note: Setting a printer language as the  
default does not prevent a software  
application from sending print jobs that  
use the other language.  
PostScript emulation—  
Uses a PS interpreter for  
incoming host  
communications.  
Resource Save  
Specifies what the MFP does with  
downloaded resources, such as fonts  
and macros stored in RAM, if the MFP  
receives a job that requires more  
memory than is available.  
Off*  
On  
The MFP retains  
downloaded resources only  
until memory is needed. It  
then deletes those  
resources associated with  
the inactive printer  
language.  
Setting Resource Save to On causes  
the MFP to reset and returns the LCD  
to the home screen.  
The MFP retains all  
downloaded resources for  
all printer languages during  
language changes and  
MFP resets. If the MFP  
runs out of memory, 38  
Memory Fullappears.  
Settings  
74  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Download Target  
Specifies the storage location for  
downloaded resources.  
RAM*  
All downloaded resources  
are automatically stored in  
printer memory (RAM).  
Storing downloaded resources in flash  
memory is permanent storage rather  
than the temporary storage that RAM  
provides. The resources remain in the  
flash memory even when the MFP is  
turned off.  
Flash  
All downloaded resources  
are automatically stored in  
flash memory.  
Note: Flash appears as a  
menu item if a formatted,  
nondefective optional flash  
memory card that is not  
Write or Read/Write  
password protected is  
installed.  
Print Area  
Modifies the logical and physical  
printable area.  
Normal*  
Note: The Whole Page  
setting only affects pages  
printed using PCL 5  
interpreter. This setting has  
no effect on pages printed  
using the PCL XL or  
Fit to Page  
Whole Page  
PostScript interpreters. If  
attempting to print any data  
in the non-printable area  
defined by Normal Print  
Area, the MFP clips the  
image at the boundary  
defined by the Normal  
defined printable area.  
Factory Defaults  
Returns printer settings to the factory  
default values.  
Restore Now  
• All menu items are  
returned to the factory  
default values except:  
– Display Language  
– All settings in the  
Parallel <x> menu  
items, the Serial <x>  
menu items, the  
Standard Network  
and Network <x>  
menu items, and the  
Standard USB and  
USB <x> menu items  
• All downloaded  
resources (fonts,  
macros, and symbol  
sets) in printer memory  
(RAM) are deleted.  
(Resources residing in  
flash memory are  
unaffected.)  
Do Not Restore*  
User-defined settings  
remain.  
Settings  
75  
     
Using MFP menus  
PostScript Menu  
Use these menu items to change printer settings that affect jobs using the PostScript printer language. Printing from an  
application may override user default settings.  
Menu item  
Purpose  
Values and descriptions  
Print PS Error  
Prints a page defining the  
PostScript emulation error when an  
error occurs.  
Off*  
Discards the print job without  
printing an error message.  
On  
Prints an error message  
before it discards the job.  
Font Priority  
Establishes the font search order.  
Resident*  
The MFP searches printer  
memory for the requested font  
before searching the flash  
memory.  
Note: Font Priority only appears  
when a formatted flash is installed,  
is neither defective nor Read/Write  
or Write protected, and Job Buffer  
Size is not set to 100%.  
Flash/Disk  
The MFP searches the flash  
memory for the requested font  
before searching the printer  
memory.  
PCL Emulation Menu  
Use these menu items to change printer settings that affect jobs using the PCL emulation printer language. Printing from an  
application may override user default settings.  
Menu item  
Purpose  
Values and descriptions  
Font Source  
Determines the set of fonts shown in Resident*  
the Font Name menu item.  
Shows all fonts resident in printer  
RAM when the MFP ships from the  
factory.  
Flash  
Download  
All  
Shows all fonts stored in flash  
memory.  
Shows all fonts downloaded to  
printer RAM.  
Shows all fonts available to the MFP  
from all sources.  
Font Name  
Symbol Set  
Identifies a specific font from the  
specified font source.  
R0 Courier*  
The font name and font ID for all  
fonts in the selected font source are  
shown. The font source abbreviation  
is R for resident, F for flash, and D for  
download.  
Determines the symbol set for a  
specified font name.  
10U PC-8 (US)*  
A symbol set is a set of alphabetic  
and numeric characters, punctuation,  
and special symbols used when  
printing with a selected font. Only the  
symbol sets supported for the  
(country/region-  
specific factory default  
values)  
selected font name are shown.  
12U PC-850 (non-US)*  
(country/region-  
specific factory default  
values)  
Settings  
76  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
PCL Emulation  
Settings  
Changes the point size for scalable Point Size  
typographic fonts.  
Point size refers to the height of the  
characters in the font. One point  
equals approximately 1/72 of an  
inch. Point sizes from 1 to 1008 in  
increments of 0.25 points can be  
selected.  
1.00–1008.00 (12*)  
Note: Point Size only appears for  
typographic fonts.  
Specifies the font pitch for scalable  
monospaced fonts.  
Pitch  
Pitch refers to the number of fixed-  
space characters in a horizontal inch  
of type. A pitch from 0.08 to 100  
characters per inch (cpi) in  
0.08–100.00 (10*)  
increments of 0.01 cpi can be  
selected. For nonscalable  
monospaced fonts, the pitch appears  
but cannot be changed.  
Note: Pitch only appears for fixed, or  
monospaced, fonts.  
Determines how text and graphics  
are oriented on the page.  
Orientation  
Portrait*  
Portrait prints text and graphics  
parallel to the short edge of the  
paper.  
Landscape  
Landscape prints text and graphics  
parallel to the long edge of the paper.  
For more information about short and  
long edges, see Duplex Bind on  
Determines the number of lines that Lines per Page  
The MFP sets the amount of space  
between each line (vertical line  
spacing) based on the Lines per  
Page, Paper Size, and Orientation  
menu items. Select the correct Paper  
Size and Orientation before changing  
Lines per Page.  
print on each page.  
1–255  
60* (US)  
64* (non-US)  
Sets the width of the logical page for A4 Width  
Note: The 203 mm setting makes  
the logical page wide enough to print  
eighty 10-pitch characters.  
A4-size paper.  
198 mm*  
203 mm  
Specifies whether the MFP  
automatically performs a carriage  
return (CR) after a line feed (LF)  
control command.  
Auto CR after LF  
Off—The MFP does not perform a  
carriage return after a line feed  
control command.  
Off*  
On  
On—The MFP performs a carriage  
return after a line feed control  
command.  
Specifies whether the printer  
automatically performs a line feed  
after a carriage return control  
command.  
Auto LF after CR  
Off—The MFP does not perform a  
line feed after a carriage return  
control command.  
Off*  
On  
On—The MFP performs a line feed  
after a carriage return control  
command.  
Settings  
77  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray Renumber  
Configures the MFP to work with  
printer drivers or applications that  
use different source assignments for  
the sources: trays, the multipurpose  
feeder, and the manual feed slot.  
Assign MP Feeder  
Off—The MFP uses factory default  
source assignments.  
Off*  
None  
0–199  
None—The source ignores the  
Select Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
Note: For more information about  
assigning source numbers, see the  
Technical Reference.  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Tray [x]  
Off*  
Off—The MFP uses factory default  
source assignments.  
None—The source ignores the  
Select Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Env Feeder  
Off—The MFP uses factory default  
source assignments.  
Off*  
None—The source ignores the  
Select Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Manual Paper  
Off—The MFP uses factory default  
source assignments.  
Off*  
None—The source ignores the  
Select Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Assign Man Env  
Off*  
Off—The MFP uses factory default  
source assignments.  
None—The source ignores the  
Select Paper Feed command. None  
appears only if it is the current  
default. None must be selected by  
the PCL interpreter.  
None  
0–199  
0–199—Select a numeric value to  
assign a custom value to a source.  
Settings  
78  
           
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Tray Renumber  
(continued)  
View Factory Def  
Shows the factory default value  
assigned to each source. For  
example:  
MPF Default = 8  
T1 Default = 1  
T2 Default = 4  
T3 Default = 5  
T4 Default = 20  
T5 Default = 21  
Env Default = 6  
MPaper Default = 2  
MEnv Default = 3  
The menu item is for viewing  
information only. No item in the value  
list can be selected.  
All possible options appear even if  
they are not installed.  
Restore Defaults  
Select On to return all source  
assignments to factory default  
values.  
On  
Off  
PDF Menu  
Use these menu items to change printer settings that affect PDF jobs.  
Menu item  
Purpose  
Values and descriptions  
Scale to Fit  
Scales page content to fit the  
selected print media size.  
On  
Yes—Scales the page to fit the  
selected print media.  
Off*  
No—Does not scale the page; printed  
text or graphics are cropped if they are  
larger than the selected print media.  
Annotations  
Specifies whether to print  
annotations in the PDF.  
Do Not Print*  
Print  
Do Not Print—Does not print PDF  
annotations.  
Print—Prints PDF annotations.  
Settings  
79  
           
Using MFP menus  
HTML Menu  
These menu items are used to change the printer HTML settings.  
Menu item  
Purpose  
Values and descriptions  
Font Name  
Sets the default font for HTML  
documents.  
Albertus MT  
Antique Olive  
Apple Chancery  
Arial MT  
Intl CG Times  
Intl Courier  
Intl Univers  
Joanna MT  
Letter Gothic  
Lubalin Graph  
Marigold  
Note: Times will be used in HTML  
documents that do not specify a  
font.  
Avant Garde  
Bodoni  
Bookman  
Chicago  
MonaLisa Recut  
Monaco  
Clarendon  
Cooper Black  
Copperplate  
Coronet  
New CenturySbk  
New York  
Optima  
Courier  
Oxford  
Eurostile  
Palatino  
Garamond  
Geneva  
StempelGaramnd  
Taffy  
Gill Sans  
Times  
Goudy  
TimesNewRoman  
Univers  
Helvetica  
Hoefler Text  
Zapf Chancery  
Font Size  
Scale  
Sets the default font size for HTML  
documents.  
1–255 pt (12 pt*)  
Select point sizes from 1 to 255 points  
in 1 point increments.  
Scales the default font for HTML  
documents.  
1–400% (100%*)  
Select scale sizes from 1 to 400% in  
1% increments.  
Orientation  
Sets the page orientation for HTML Portrait*  
documents.  
Portrait—Prints text and graphics  
parallel to the short edge of the paper.  
Landscape  
Landscape—Prints text and graphics  
parallel to the long edge of the paper.  
For more information about short and  
long edges, see Duplex Bind on  
Margin Size  
Sets the page margin for HTML  
documents.  
8–255 mm (19 mm*) Sets the margin from 8 to 255 mm in  
1 mm increments.  
Backgrounds  
Specifies whether to print  
backgrounds in HTML documents.  
Print*  
Print—Prints HTML backgrounds.  
Do Not Print  
Do Not Print—Does not print HTML  
backgrounds.  
Image Menu  
These menu items are used to change the size or orientation of a printed image or to invert a printed image.  
Menu item  
Purpose  
Values and descriptions  
Auto Fit  
Selects optimal print media size,  
scaling, and orientation.  
On*  
Off  
Note: When set to On, this setting  
overrides the scaling setting and can  
override the orientation setting for  
some images.  
Invert  
Inverts bi-tonal monochrome  
images.  
On  
Note: Does not apply to GIF or JPEG.  
Off*  
Settings  
80  
                       
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Scaling  
Scales the image to fit the print  
media size.  
Anchor Top Left  
Best Fit*  
Note: When the Auto Fit setting is set  
to On, Scaling is automatically set to  
Best Fit.  
Anchor Center  
Fit Height / Width  
Fit Height  
Fit Width  
Orientation  
Sets the image orientation.  
Portrait*  
Portrait—Prints text and graphics  
parallel to the short edge of the paper.  
Landscape  
Rev Portrait  
Rev Landscape  
Landscape—Prints text and graphics  
parallel to the long edge of the paper.  
Reverse Portrait—Prints the portrait  
image rotated 180 degrees.  
Reverse Landscape—Prints the  
landscape image rotated 180 degrees.  
For more information about short and  
long edges, see Duplex Bind on  
Security  
These menu items are used to set security levels on individual print jobs requiring a PIN and securing setup.  
Menu item  
Purpose  
Values and descriptions  
Authentication  
Method  
Authentication disabled*  
Internal  
If Authentication disabled is selected,  
Function Access settings requiring  
user IDs or passwords are ignored.  
For more information, see Function  
Access.  
NTLM  
Kerberos 5  
LDAP  
Note: For LDAP and LDAP +  
GSSAPI, use the MFP Embedded  
Web Server (EWS) interface.  
LDAP + GSSAPI  
Auto 'Log out' delay Sets a delay in seconds at 1–60 (3*)  
the home screen before  
an authenticated user is  
automatically logged off.  
Scan to PC Port  
Range  
This menu item is used by text entry  
the system support  
Valid text entries are two sets of  
numerical values separated by a  
colon.  
person who has a port-  
blocking firewall between  
the MFP and their users.  
The default is an empty text entry field.  
Settings  
81  
             
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Function Access  
Menus  
If Disabled is selected and set as the  
user default, then access to everything  
from the Menu button is disabled.  
Enabled*  
Disabled  
Copy Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
For more information, see Functions  
Function disabled  
Fax Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
For more information, see Functions  
Function disabled  
E-mail Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
For more information, see Functions  
Function disabled  
FTP Access  
This menu item and its values control  
access to the Scan to FTP function.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
For more information, see Functions  
Held Jobs Access  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
For more information, see Functions  
Function disabled  
Settings  
82  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Function Access  
(continued)  
Flash Drive Scan  
Selecting Function Disabled prevents  
the Scan button from appearing.  
Selecting No authentication required  
lets any user perform the scan.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
If either Require User ID only or  
Require User ID and Password is  
selected, when the Scan to USB Drive  
button is touched, a prompt for  
authentication appears. The same  
prompt occurs if a function button, like  
Scan or E-mail, is touched on the  
home screen.  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
For more information, see Functions  
Flash Drive Print  
Selecting Function Disabled causes  
any file on the Flash Drive to be  
unprintable. When the file is selected  
for printing, an unrecognized file  
screen appears. The only choice is to  
delete the file.  
No authentication  
required*  
Require User ID only  
Require User ID and  
Password  
Function disabled  
Selecting Require User ID only or  
Require User ID and Password  
causes the authentication screen to  
appear when the Print button is  
touched. The user must log on before  
printing takes place.  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
For more information, see Functions  
Lexmark Embedded  
If Function Disabled is selected, the  
menu item does not appear on the  
LCD.  
Solutions (LES) Access  
No authentication  
required*  
Require User ID only  
For more information, see Functions  
Require User ID and  
Password  
Function disabled  
Confidential Print  
This menu item appears  
on the Web page only; it  
does not appear on the  
LCD.  
Job Expiration  
Off*  
Specifies the amount of time a  
confidential job is held in memory  
before it is deleted.  
1 hour  
4 hours  
24 hours  
1 week  
Settings  
83  
         
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Protect Menus  
These security menu  
items are always  
Paper Menu  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
password protected when  
either an Advanced  
Password or a User  
Password is set. If both  
passwords are set, only  
the Advanced Password is  
valid.  
Reports  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Settings  
Protection is not applied unless a valid  
password is set, meaning that the  
password field cannot be a null field.  
The password protects General  
Settings, Copy Settings, Fax Settings,  
E-mail Settings, FTP Settings, Print  
Settings, and Set Date and Time.  
Security is protected when a password  
is set.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
If both the Advanced and User  
Passwords are set, only the Advanced  
Password is valid for security.  
Network/Ports  
Not protected  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Shortcuts  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Not protected  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Create Scan Profile  
Not protected  
Protection is not applied unless the  
password is set, meaning that the  
password field cannot be a null field.  
Accept Advanced  
Password only*  
Accept Advanced and  
User Passwords  
Protects the button on the Web pages  
that is used to start the Scan to PC  
applet.  
LES configuration  
Not protected  
Protection is not applied for Lexmark  
Embedded Solutions (LES)  
configuration unless the password is  
set, meaning that the password field  
cannot be a null field.  
Accept Advanced  
Password only*  
Accept Advanced or User  
Passwords  
Settings  
84  
               
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Create/Change  
Passwords  
NTLM  
Authentication  
Setup  
Allows registration or  
removing registration of  
the MFP with an NT  
domain by a user with  
administrator privileges on  
the domain.  
Domain Name  
Domain Name—Enter the text entry  
for the domain name. The factory  
default for the variable domain name  
is <domain>. Use the virtual  
alphanumeric keyboard to enter the  
text.  
Domain PDC Name  
Note: Either Registered  
or Not Registered  
appears on the status  
message bar. Continueis  
the pop-up message for  
removing registration.  
Domain PDC Name—Enter the text  
entry for the domain PDC name. The  
factory default for the Domain PDC  
Name variable is an asterisk (*). Use  
the virtual alphanumeric keyboard to  
enter the text.  
Note: Other pop-up messages  
include:  
• Unregistering this device will  
prevent any use of NTLM  
authentication until the device is  
registered again.  
• Keep registration  
• Unregister now  
Settings  
85  
   
Using MFP menus  
Create, Change, and Remove Passwords  
Create Advanced Password or Change/Remove Advanced Password  
Menu item  
Values and descriptions  
Pop-up message  
Password  
text entry  
The range for a password is 8–127 characters. Password must be a  
minimum of 8  
If a password less than eight characters is  
characters.  
entered, a pop-up message appears to instruct  
the user to enter a password of a minimum of  
eight characters.  
Reenter Password  
text entry  
This entry must match the Password field or an Password and Reenter  
error pop-up message appears.  
Password did not  
match.  
Create User Password or Change/Remove User Password  
Menu item  
Values and descriptions  
Pop-up message  
Password  
text entry  
The range for a password is 8–127 characters. Password must be a  
minimum of 8  
If a password less than eight characters is  
characters.  
entered, a pop-up message appears to instruct  
the user to enter a password of a minimum of  
eight characters.  
Reenter Password  
text entry  
This entry must match the Password field or an Password and Reenter  
error pop-up message appears.  
Password did not  
match.  
Settings  
86  
               
Using MFP menus  
Set Date and Time  
Menu item  
Purpose  
Values and descriptions  
Time Zone  
Sets the time zone for Not Set*  
Prague  
the fax.  
US Hawaii  
US Alaska  
US/Can Pacific  
Tijuana  
Rome  
Stockholm  
Vienna  
Warsaw  
US/Can Mountain  
US/Can Central  
US/Can Eastern  
US/Can Atl  
Newfoundland  
Brasilia, Braz.  
Mid-Atlantic  
Azores  
Eastern Europe  
Cairo  
Helsinki  
Athens  
Istanbul  
Israel  
South Africa  
Moscow  
Cape Verde Is.  
GMT  
Tehran, Iran  
Beijing, China  
Urumqi  
Ireland  
London  
Aus Western  
Aus Central  
Aus Eastern  
Queensland  
Tasmania  
Northern Ter.  
New Zealand  
Korea  
Central Europe  
Amsterdam  
Berlin  
Bern  
Brussels  
Lisbon  
Madrid  
Paris  
Japan  
Current Date and  
Time  
This is a display item  
only.  
YYYY-MM-DD HH:MM The current year, month, date, hour, and  
minute appear.  
Year  
Allows a manual  
change to the year.  
2003–2028  
Year is expressed in one-year increments.  
Month  
Allows a manual  
change to the month.  
January  
February  
March  
April  
May  
June  
July  
August  
September  
October  
November  
December  
Day  
Allows a manual  
change to the date.  
1–31  
Day is expressed in one-day by date  
increments. If Day is set to a date that is not in  
the month, the month changes, and the new  
date moves into that month. For example, if  
June 31 is set, it becomes July 1. If June 32 is  
set, it becomes July 2.  
Hour  
Allows a manual  
0–23  
0–59  
The hour is expressed in one-hour  
increments.  
change to the hour.  
Minute  
Allows a manual  
change to the minute.  
The minute is expressed in one-minute  
increments.  
Settings  
87  
                 
Using MFP menus  
Menu item  
Purpose  
Values and descriptions  
Automatic*  
DST Mode  
Allows methods of  
changing Daylight  
Savings Time (DST)  
Mode.  
The time is set by the time server.  
The time is hand set.  
Manual  
Daylight Savings  
On  
Off  
The default value depends on the date and  
time.  
Note: Once this value is changed, change  
DST mode to Manual.  
Time Server  
IP  
None  
Time Server Name  
4 field IP address  
Any manual entries in this field are overridden  
by DHCP values. For DHCP values, see  
Allow NTP  
Broadcast  
On  
Select the check box for On.  
Clear the check box for Off.  
Off*  
Settings  
88  
         
Using MFP menus  
Help Pages  
These menu items are used to print some or all of the resident HelpPages. These pages contain information about MFP  
settings for copy, fax, e-mail, and FTP, and ordering supplies.  
If the LCD is set to a language other than English, Brazilian Portuguese, French, German, Spanish, or Italian, the document  
prints in English.  
The Helpmenu pages can be printed in the following languages from the Software and Documentation CD.  
English  
Spanish  
Italian  
Dutch  
Polish  
Brazilian Portuguese  
French  
Finnish  
Norwegian  
Russian  
Swedish  
Danish  
German  
Menu item  
Purpose  
Values and descriptions  
Print all guides  
Prints all HelpPagesmenu  
topics.  
After selecting this menu item, the Help Pages print, and the  
MFP returns to Ready.  
Copy guide  
Prints the Copy guide on making  
copies and changing settings.  
E-mail guide  
Prints the E-mail guide on  
sending jobs to addresses, using  
shortcut numbers, and using  
address books.  
Fax guide  
FTP guide  
Prints the Fax guide on typing  
fax numbers, using shortcut  
numbers, and faxing to one or  
more recipients.  
Prints the FTP guide on  
scanning items to send to an  
FTP site.  
Information guide Prints the Information guide.  
Print defects  
guide  
Prints the Print defects guide,  
which aids in resolving repeating  
defects for copy or print.  
Supplies guide  
Prints the Supplies guide, which  
is about ordering supplies.  
Help Pages  
89  
                                 
Using MFP menus  
Manage Shortcuts  
To manage Fax, E-mail, FTP, and Profile shortcuts, only deletions of an entry or a complete list are possible.  
Note: Managing shortcuts is only available through the MFP Embedded Web Server.  
The following example shows an FTP shortcuts screen. To delete all entries at once, select Delete List.  
Select the radio button beside the one listing needed, and it changes from an unselected radio button to a selected radio  
button as shown by the changed color in the center. Delete Entry is now active. Select Delete Entry to delete the selected  
entry.  
To delete an entire list of entries, select Delete List.  
Results for:  
legal doc  
finance_report  
personnel/roles  
human_resources_report  
Delete  
Entry  
Delete  
List  
Back  
Managing shortcuts for Fax, E-mail, and Profile works in the same manner.  
Manage Shortcuts  
90  
             
2
Understanding MFP messages  
Messages appear on the MFP control panel LCD describing the current state of the MFP and indicating possible MFP  
problems requiring intervention.  
Status messages  
Status messages provide information on the status of the MFP.  
Message  
Meaning  
Action  
Busy  
The MFP is busy receiving,  
processing, or printing data.  
Press Stop to access the job queue.  
Defragmenting Flash The MFP is defragmenting the flash Warning: Do not turn the MFP off while this message  
DO NOT POWER OFF  
memory to reclaim storage space  
occupied by deleted resources.  
is displayed.  
Wait for the message to clear.  
Disabling Menus  
The MFP is responding to a request Wait for the message to clear.  
to disable the menus by turning  
Note: While the menus are disabled, printer settings  
Menu Lockout to Off.  
from the LCD cannot be changed. Only a system  
support person should disable menus.  
Enabling Menus  
Flushing Buffer  
The MFP is responding to a request Wait for the message to clear.  
to enable the menus by turning  
Menu Lockout to On.  
The MFP flushes corrupted data and Wait for the message to clear.  
discards the current print job.  
Formatting Flash  
DO NOT POWER OFF  
The MFP is formatting the flash  
memory.  
Warning: Do not turn the MFP off while this message  
is displayed.  
Wait for the message to clear.  
Hex Trace  
The MFP is in Hex Trace mode.  
Exit Hex Trace to print jobs normally. To exit Hex  
Trace, unplug the MFP.  
Hex Trace isolates the source of a  
print job problem. When Hex Trace is  
active, all data sent to the MFP prints  
in hexadecimal and character  
representation.  
Invalid Engine Code The MFP engine code is not  
programmed or if programmed, it is  
invalid.  
Download valid engine code to the MFP.  
Note: Engine code may be downloaded while this  
message is displayed.  
Invalid Network Code The code in an internal print server  
Download valid code to the MarkNet N8000 Series  
is not valid. The MFP cannot receive internal print server.  
and process jobs until valid code is  
programmed into the internal print  
server.  
Note: Network code may be downloaded while this  
message is displayed.  
Invalid Scanner Code The scanner code is not  
Download valid scanner code to the MFP.  
programmed or if programmed, it is  
invalid.  
Note: Scanner code may be downloaded while this  
message is displayed.  
91  
                       
Status messages  
Message  
Meaning  
Action  
Maintenance  
The MFP maintenance counter has  
exceeded its limit, so the MFP  
requires maintenance.  
Replace the maintenance items. If necessary, reset  
the MFP maintenance counter.  
Network  
Network [x]  
Network [x], [y]  
A network interface is the active  
communication link.  
Wait for the message to clear.  
Notes:  
• The current interface appears on the Menu Settings  
Page. Interfaces shown without an x or y means the  
active host interface is a standard interface.  
• x indicates the active interface is connected to the  
MFP through PCI connector x.  
• x, y indicates the active interface is connected to  
the MFP through channel y on PCI connector x, or  
that x equals 0 on the standard network interface.  
Parallel [x]  
A parallel interface is the active  
communication link.  
Serial [x]  
A serial interface is the active  
communication link.  
USB  
USB [x]  
The MFP is processing data through  
the specified USB port.  
[PJL RDYMSG]  
Power Saver  
This is the Printer Job Language  
(PJL) Ready message.  
The MFP is ready to receive and  
process data. It is reducing its  
electricity consumption while idle. If  
the MFP remains inactive for the  
period of time specified in the Power  
Saver menu item (60 minutes is the  
factory default), the Power Saver  
message replaces the Ready  
message.  
Send a job to print.  
Press any control panel button.  
Printing  
The MFP is printing a job.  
Printing page [x]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. Even though a duplex  
(two-sided) sheet has two sides,  
called pages, it only counts as one  
sheet.  
Printing page [x],  
copy [a]/[b]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. Even though a duplex  
sheet has two sides, called pages, it  
only counts as one sheet. So, pages  
are not counted; only sheets passing  
through the MFP are counted.  
The total number of sheets in a set is  
not known, but the number of sets is  
known. For example, a user may  
have requested that three copies  
print, so there are three sets of  
sheets, but the number of sheets is  
unknown.  
92  
                         
Status messages  
Message  
Meaning  
Action  
Printing page [x]/  
[y], copy [a]/[b]  
A sheet of print media moves  
through the MFP to be printed.  
x represents the number of the sheet  
being printed. A sheet is considered  
a front and back page of one piece of  
print media. A group of sheets is  
called a set. y represents the total  
number of sheets in a set.  
a is the number of the current set  
printing. b is the total number of sets  
to be printed. For example, a user  
may send a 6-page duplex print job  
and select three copies to print, so  
there are three sheets to print for  
each job. This makes one set. Three  
sets must print before the user has  
the complete job.  
Programming Flash  
DO NOT POWER OFF  
The MFP is storing resources, such Warning: Do not turn the MFP off while this message  
as fonts or macros, in flash memory. is displayed.  
Wait for the message to clear.  
Programming System  
Code  
DO NOT POWER OFF  
The MFP is programming new  
system code.  
Warning: Do not turn the MFP off while this message  
is displayed.  
Wait for the message to clear and the MFP to reset.  
Ready  
The MFP is ready to receive and  
process jobs.  
Print, fax, scan, e-mail, copy, or use FTP.  
Resetting the  
Printer  
The MFP is resetting to the current  
default settings. Any active print jobs  
are canceled.  
Wait for the message to clear.  
Restoring Factory  
Defaults  
The MFP is restoring the factory  
default printer settings.  
Wait for the message to clear.  
Note: When factory default settings are restored:  
• All downloaded resources (fonts, macros, symbol  
sets) in the print memory are deleted.  
• All menu settings from the LCD return to the factory  
default setting except:  
– The Display Language setting in the Setup Menu  
– All settings in the Parallel Menu, Serial Menu,  
Network Menu, Infrared Menu, LocalTalk Menu,  
USB Menu, and Fax Menu  
Standard Bin Full  
[bin name] Full  
The standard bin is full.  
Remove the stack of print media from the standard  
output bin to clear the message.  
Toner Low  
The print cartridge is low on toner.  
• The message clears automatically when the cover  
or door over the print cartridge is opened or if the  
MFP power is turned off and then on.  
• Replace the print cartridge. If it is not replaced, the  
MFP issues the message again when the door or  
cover is closed.  
The Menu Settings Page shows the  
level. It takes an unspecified amount  
of time for the MFP to read the level  
of toner. Until the level is read, the  
MFP does not show the message.  
Tray [x] Empty  
Tray [x] Low  
x represents the number of the tray. 1 Remove the tray. The message clears.  
The tray has no print media installed.  
2 Install print media in the tray according to the User’s  
Guide.  
3 Insert the tray.  
x specifies the number of the tray  
that is low.  
Load print media into the specified tray to clear the  
message.  
93  
                     
Status messages  
Message  
Meaning  
Action  
Tray [x] Missing  
x represents the number of the tray  
missing from the MFP.  
Insert the tray to clear the message.  
The message is on the Menu  
Settings Page also.  
Waiting  
The MFP receives a page of data to Press Stop. Touch Continue to print the contents of  
print but waits for an End of Job  
command, a Form Feed command,  
or additional data.  
the buffer.  
Cancel the current job.  
Wait for the message to clear.  
94  
   
Fax status messages  
Fax status messages  
Message  
Meaning  
Answering  
The MFP is answering a fax call.  
A fax call is completed.  
Call complete  
Connect <x>bps  
Dialing  
The fax is connected. <x> is the baud rate per second.  
A fax number is dialed. If the number is too long to fit on the screen,  
only the word Dialingappears.  
Fax failed  
The fax failed to send.  
Job stored for delayed transmission.  
Line busy  
The scanning completes for a delayed send fax job.  
A fax number is dialed, but the fax line is busy.  
A fax number is dialed, but no connection is made.  
The MFP does not have a dial tone.  
No answer  
No dial tone  
Receive complete  
Receiving page [n]  
The MFP has received an entire fax job.  
The MFP receives page [n] of the fax job, where n is the number of the  
page received.  
Sending page [n]  
Set clock  
The MFP sends page [n] of the fax job, where n is the number of the  
page sent.  
The Real Time Clock is not set. This message appears if no other fax  
status message appears. It remains until the clock is set.  
Set the clock.  
Waiting for redial  
The MFP is waiting to redial the fax number.  
Cancel jobs messages  
Message  
Meaning  
Deleting selected job(s) The Delete button is touched after jobs have been selected.  
Job cannot be deleted  
No jobs selected  
A job in the job list is touched, but it cannot be canceled.  
The Delete button is touched when no jobs are selected.  
Password and PIN messages  
Message  
Meaning  
Action  
Invalid or incorrect password. An incorrect password is entered. Touch Continue to return to the screen to  
enter a correct password.  
Invalid PIN.  
An incorrect Personal  
Identification Number (PIN) is  
entered.  
Touch Continue to return to the screen to  
enter a correct PIN.  
95  
                                           
Copy, e-mail, fax, FTP, and scan button messages  
Copy, e-mail, fax, FTP, and scan button messages  
Message  
Meaning  
Action  
Insufficient resources. Try again  
when the system is idle.  
There are not enough system  
resources at this time.  
Try again after the current job is  
complete.  
System busy, preparing resources  
for job.  
Not all resources needed for the job  
are available.  
Wait for the message to clear.  
System busy, preparing resources  
for job. Deleting held job(s).  
Not all resources needed for the job  
are available. Some held jobs are  
deleted to free system memory.  
Wait for the message to clear.  
Attendance messages  
Attendance messages indicate errors that the user may need to resolve before continuing to print, scan, fax, e-mail, or use  
FTP.  
Message  
Meaning  
Action  
An error has occurred  
with the Flash Drive.  
Please remove and re-  
insert the drive.  
An electrical charge causes the flash Remove the flash drive, and then reinsert it.  
drive to reset rapidly. To clear the  
message, remove and then reinsert  
the drive.  
Change [src] to [Custom Lets the user override the current  
Touch Use current [src] to ignore the message  
String]  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the LCD.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel Job to cancel the current job if  
needed.  
Change [src] to [Custom New print media is required to finish a Load the indicated source with the requested  
Type Name]  
print job.  
size and type of print media.  
Touch Continue to print with the print media  
currently in the tray.  
Change [src] to [size]  
Lets the user override the current  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
Touch Use current [src] to ignore the message  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the LCD.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel Job to cancel the current job if  
needed.  
96  
                 
Attendance messages  
Message  
Meaning  
Action  
Change [src] to [size]  
[type]  
Lets the user override the current  
print media source for the remainder  
of the print job. The formatted page  
prints as is on the print media  
installed in the tray. This may cause  
clipping of text or images.  
Touch Use current [src] to ignore the message  
and print on the print media loaded in the tray.  
Touch Continue:  
• which continues the job if the correct size and  
type are loaded in the tray, and this size and  
type are specified in the Paper Menuusing  
the LCD.  
• which is ignored if there is no print media in  
the tray.  
Touch Cancel Job to cancel the current job if  
needed.  
Check duplex connection All trays installed under the duplex  
Touch Continue to reconfigure the MFP. It  
unit are unavailable if communication resumes printing without the duplex unit and  
is lost, which only leaves Tray 1.  
assumes the unit is unplugged or has lost  
communication.  
If the duplex unit is removed and all  
trays are reattached, then all the trays  
are available. The message clears  
once communication is re-  
established.  
Check tray [x]  
connection  
Tray [x] is not fully connected to the  
MFP or it has a hardware failure. x  
represents the number of the tray.  
The message clears once  
If the cause is a hardware failure, turn the MFP  
off, wait 10 seconds, and then turn the MFP on.  
If the error recurs, turn the MFP off and remove  
the offending tray.  
communication is re-established.  
Touch Continue to reconfigure the MFP to not  
have tray [x]. Tray [x] and all trays installed  
below it are ignored.  
Clean scanner backing  
strip  
During a scanner calibration, the  
firmware detects that the scanner  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
backing strip for the backside of scan cancels the job and clears the message.  
jobs may be dirty.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
97  
       
Attendance messages  
Message  
Meaning  
Action  
Clean scanner glass  
During a scanner calibration, the  
firmware detects that the scanner  
ADF or flatbed glass may be dirty.  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Close door or insert  
cartridge  
The MFP detects that the upper front • Close the upper front door.  
door is open or a print cartridge is  
missing.  
• Install the print cartridge.  
Fax Memory Full  
There is no memory to complete a fax Touch Continue to clear the message.  
job. Any attempted fax jobs are  
canceled.  
If restarting job,  
replace originals that  
have not begun to exit  
the scanner.  
Page level recovery is active, and a  
page has scanned completely, but it  
has not fully exited the ADF.  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Insert tray [x]  
Install duplex  
Occurs when the MFP detects a  
Insert the specified tray to clear the message.  
missing tray. x can be 1, 2, 3, 4, or 5.  
Touch Cancel Job to cancel the current job if  
needed.  
The MFP detects that the duplex unit Turn the MFP off, unplug the power cord from  
is missing. This message occurs  
when pages are formatted when the  
duplex unit is present, but before the  
pages are printed. Between the  
formatting and printing time, the  
duplex unit is removed from the MFP.  
the wall outlet, install the duplex unit, connect  
the power cord to a properly grounded outlet,  
and then restart the MFP.  
Touch Cancel Job to cancel the current job.  
98  
           
Attendance messages  
Message  
Meaning  
Action  
Install envelope feeder The MFP detects that the optional  
Install the optional envelope feeder. The  
envelope feeder is removed while the message clears.  
job processes, but before it prints.  
Touch Cancel Job if needed.  
Install tray [x]  
The MFP detects that optional Tray  
Install the optional tray specified by x. The  
[x], where x is the number of the tray, message clears.  
is missing while the job processes,  
Touch Cancel Job if needed.  
but before the job prints. Sometime  
during processing, the optional tray is  
removed.  
Load Manual Feeder with Occurs when the MFP receives a  
Touch Continue.  
[Custom String]  
manual feed request that a specific  
print media be loaded into the  
• If print media is in the multipurpose feeder,  
the job continues to print.  
• If there is no print media in the multipurpose  
feeder, all requests for additional pages are  
automatically overridden, and print media is  
selected from an automatic source.  
multipurpose feeder. The print media  
is previously defined as a custom  
string which appears on the LCD.  
Touch Automatically select media to override  
manual requests for Manual Paper and  
Manual Envfor the rest of the print job. All  
requests for additional pages are automatically  
overridden, and print media is selected from an  
automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
Load Manual Feeder with Occurs when the MFP receives a  
Touch Continue.  
[Custom Type Name]  
manual feed request that specific print  
media be loaded into the  
• If print media is in the multipurpose feeder,  
the job continues to print.  
• If there is no print media in the multipurpose  
feeder, all requests for additional pages are  
automatically overridden, and print media is  
selected from an automatic source.  
multipurpose feeder. The print media  
is previously defined as a custom type  
from Custom 1 through Custom 6.  
The custom type name appears on  
the LCD.  
Touch Cancel Job to cancel the current job if  
needed.  
Load Manual Feeder with Occurs when the MFP receives a  
Feed a sheet of print media into the  
multipurpose feeder to clear the message and  
continue the job.  
[size]  
manual feed request for a specific  
size of print media when none is  
loaded into the multipurpose feeder.  
Touch Continue if print media is in the  
multipurpose feeder. The job continues.  
Touch Continue if there is no print media in the  
multipurpose feeder. All requests for additional  
pages are automatically overridden, and print  
media is selected from an automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
99  
         
Attendance messages  
Message  
Meaning  
Action  
Load Manual Feeder with Occurs when the MFP receives a  
Touch Continue if print media is in the  
[type] [size]  
manual feed request for a specific  
size and type of print media when  
none is loaded into the multipurpose  
feeder.  
multipurpose feeder. The job continues.  
Touch Continue if there is no print media in the  
multipurpose feeder. All requests for additional  
pages are automatically overridden, and print  
media is selected from an automatic source.  
Touch Automatically select media to override  
manual requests for Manual Paper and  
Manual Envfor the rest of the print job. All  
requests for additional pages are automatically  
overridden and print media is selected from an  
automatic source.  
Touch Cancel Job to cancel the current job if  
needed.  
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that  
String]  
an incorrect print media size and type is set for the requested size and type.  
as specified in the Paper Menu.  
Touch Cancel Job to cancel the current job if  
needed.  
Load [src] with [Custom Occurs when a source is loaded with Touch Continue. Load the specified source that  
Type Name]  
an incorrect print media size and type is set for the requested size and type.  
as specified in the Paper Menu.  
Touch Cancel Job to cancel the current job if  
needed.  
Load [src] with [size]  
Occurs when a source is loaded with Touch Continue. Load the specified source that  
an incorrect print media size as  
specified in the Paper Menu.  
is set for the requested size.  
Touch Cancel Job to cancel the current job if  
needed.  
Load [src] with [type]  
[size]  
Occurs when the MFP requests that a Touch Continue. Load the specified source that  
specific media source be loaded with is set for the requested size and type.  
a specific type and size as specified  
Touch Automatically select media to override  
in the Paper Menu, but the current  
manual requests for Manual Paper and Manual  
source contains an incorrect media  
Env for the rest of the print job. All requests for  
size and type.  
additional pages are automatically overridden,  
and print media is selected from an automatic  
source.  
Touch Cancel Job to cancel the current job if  
needed.  
Memory full, cannot  
print faxes  
The attempt to print the fax jobs is  
automatically canceled. The Fax code  
recognizes that the fax job is  
Touch Continue to clear the message.  
Turn the MFP off and then on to reset it.  
canceled and does not delete pages  
in the fax job that have not printed.  
The Fax code does not attempt to  
reprint the fax causing the memory  
error until the MFP goes through a  
power on reset.  
Queued for sending  
The scanning process of a fax job  
completed, but it is not sent yet  
because another fax job is being sent  
or received. As this one job waits for  
its turn, this message appears for  
three seconds.  
Wait for the message to clear.  
Reattach envelope feeder The MFP detects that the optional  
envelope feeder is missing between  
the time the job processes and when  
it prints. Sometime during processing,  
the optional envelope feeder is  
Install the optional envelope feeder.  
removed.  
100  
               
Attendance messages  
Message  
Meaning  
Action  
Remove paper from  
standard output bin  
The standard output bin is full of print Remove the stack of print media from the bin to  
media.  
clear the message and resume printing.  
Touch Continue to make the MFP recheck the  
output level in the standard output bin.  
Replace all originals if • One or more messages which  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
restarting job.  
interrupted a scan job are now  
cleared. Replace the original  
documents in the scanner to  
restart the scan job.  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
• The MFP receives a scan job;  
however, there is no original  
document in the ADF. Place the  
original documents in the scanner  
to restart the scan job.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Job level recovery is active.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Replace jammed originals The MFP receives a scan job;  
if restarting job.  
however, there is no original  
document in the ADF.  
Page level recovery is active.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
Replace wiper  
The MFP detects that the fuser wiper 1 Replace the fuser wiper.  
needs replacing.  
2 Touch Continue to clear the message.  
Touch Ignore to clear the message, but at the  
next power-on, the message appears again.  
Scan Document Too Long  
The scan job exceeds the maximum  
number of pages.  
Note: The scanner finishes scanning current  
pages in the ADF, but data is lost when the job  
cancels itself after reaching the maximum  
number of pages.  
Touch Cancel Job to clear the message if the  
job is restartable.  
Scanner ADF Cover Open  
The scanner automatic document  
feed cover is open.  
The message clears when the cover is closed.  
Close the cover to clear the message.  
Touch Continue to clear the message.  
Scanner Jam Access Cover The scanner jam access cover is  
Open  
open.  
Scanner registration  
successfully completed  
Scanner registration is successful.  
Unsupported USB device, A device is inserted in the front USB  
Remove the unsupported USB device to  
continue.  
please remove  
port, but it is not recognized.  
Unsupported USB hub,  
please remove  
A USB hub is inserted in the front  
USB, but it is not recognized.  
Remove the unsupported USB hub to continue.  
1565 Emulation error,  
load emulation option  
The download emulator contained in  
the firmware card does not function  
with the MFP firmware.  
Download the correct download emulator  
version from the Lexmark Web site.  
Note: The MFP automatically clears  
the message in 30 seconds and then  
disables the download emulator on  
the firmware card.  
30.yy Invalid refill,  
change cartridge  
The MFP detects a refilled Lexmark  
Cartridge Return Program print  
cartridge.  
Install a new print cartridge to clear the  
message.  
101  
                       
Attendance messages  
Message  
Meaning  
Action  
31.yy Replace defective The MFP detects a defective print  
Remove the defective print cartridge, and install  
a nondefective print cartridge for printing to  
continue.  
print cartridge  
cartridge within 10–20 seconds after  
the top cover is closed.  
During the 10–20 second interval before the  
defective print cartridge is detected, the MFP  
may continue to print pages; however, the  
pages are not reprinted once the new print  
cartridge is installed.  
32.yy Replace  
unsupported print  
cartridge  
The MFP detects an unsupported  
print cartridge within 10–20 seconds  
after the top cover is closed.  
Remove the unsupported print cartridge, and  
install a supported print cartridge for printing to  
continue.  
During the 10–20 second interval before the  
unsupported print cartridge is detected, the  
MFP may continue to print pages; however, the  
pages are not reprinted once the new print  
cartridge is installed.  
34 Short paper  
The length of the print media is too  
short to print the formatted data.  
Touch Continue to clear the message and  
continue printing. The MFP does not  
automatically reprint the page that prompted the  
message.  
Make sure the Paper Size setting in the Paper  
Menu is correct for the size of print media used.  
If MP Feeder Size is set to Universal, make sure  
the print media is large enough for the formatted  
data.  
Touch Cancel Job to cancel the current job if  
needed.  
35 Insufficient memory  
to support Resource Save to enable Resource Save. This  
feature  
The MFP lacks the memory needed  
Touch Continue to disable Resource Save and  
continue printing.  
message usually indicates too much  
memory is allocated for one or more  
of the MFP link buffers.  
Install additional memory.  
37 Insufficient memory  
for Flash Memory  
Defragment operation  
The MFP cannot defragment flash  
memory because the memory used to  
store undeleted flash resources is full.  
Touch Continue to clear the message.  
To perform the defragment operation, install  
additional memory, or delete fonts, macros, and  
other data to free some memory space.  
37 Insufficient memory, Held jobs are deleted in order to  
Touch Continue to clear the message and  
some Held Jobs were  
deleted  
process the current job.  
continue printing.  
The message appears once per job.  
To avoid this error in the future for other jobs,  
install more memory.  
Touch Cancel Job to cancel the current job if  
needed.  
37 Insufficient memory  
to collate job  
The MFP cannot collate the job  
because the memory is full.  
Touch Continue to print the pages processed  
before the memory became full. Some memory  
frees up, so collating begins for the remainder of  
the print job.  
For example, if a 50-page print job is sent, and  
10 copies are requested, and the MFP runs out  
of memory at page 30, pages 1–30 would  
collate and print 10 copies. The MFP would then  
print and collate pages 31–50 and print 10  
copies of these pages.  
Touch Cancel Job to cancel the current job if  
needed.  
102  
             
Attendance messages  
Message  
Meaning  
Action  
38 Memory full  
The MFP is processing data, but the  
memory used to store pages is full.  
Touch Continue if sufficient memory exists to  
process a job.  
To avoid this error in the future:  
Simplify the print job by reducing the amount of  
text or graphics on a page and deleting  
unnecessary downloaded fonts or macros.  
Install additional memory.  
Touch Cancel Job to cancel the current job if  
needed.  
39 Complex page, some  
data may not have  
printed  
The data for a page is too complex to To avoid this error in the future:  
print.  
Reduce the complexity of the page by reducing  
the amount of text or graphics on the page and  
deleting unnecessary downloaded fonts or  
macros.  
Set Page Protect to On in the Setup Menu in the  
Settings menu.  
Install additional memory.  
Touch Continue to continue printing the job;  
however, data will be missing for this page.  
Touch Cancel Job to cancel the current job if  
needed.  
42.xy Cartridge region  
mismatch  
x is the value of the MFP region. y is  
the value of the cartridge region.  
Replace the print cartridge with one that has a  
proper region.  
The message appears when the MFP  
detects that an installed print  
cartridge has a region that differs  
from the MFP region.  
x and y can have the following values:  
0: Worldwide region  
1: Americas  
2: EMEA  
3: Asia  
4: Latin America  
9: Undefined region  
50 PPDS font error  
The MFP has received a request for a Touch Continue to clear the message and  
font that is not installed when  
formatting PPDS print data.  
continue printing the current job.  
Touch Cancel Job to cancel the current job if  
needed.  
51 Defective flash  
detected  
The MFP detects a defective flash  
memory during power-on or during  
flash format and write operations.  
Touch Continue to clear the message and  
continue printing the current job.  
At power-on reset, touch Continue to clear the  
message, and the MFP continues with normal  
operations except for flash operations.  
Install different flash memory to be able to  
download any resources to flash.  
52 Not enough free space There is not enough space in the  
Touch Continue to clear the message and  
in flash memory for  
resources  
flash memory to store the data  
currently being downloaded.  
continue the print job.  
Install flash memory with more storage capacity.  
Download the data.  
Touch Cancel Job to cancel the current job if  
needed.  
103  
           
Attendance messages  
Message  
Meaning  
Action  
53 Unformatted flash  
detected  
The MFP detects unformatted flash  
memory.  
Touch Continue to clear the message and  
continue printing. The MFP continues with  
normal operations except for flash operations.  
Reformat the flash to allow flash operations.  
If the error message reappears, the flash  
memory may be defective and require  
replacement.  
54 Network [x] software The MFP cannot establish  
Touch Continue to clear the message and  
continue printing. The job may not print  
correctly.  
• The MFP disables attempts to communicate  
through the network interface. No data may  
be sent or received.  
error  
communications with a specified  
installed network port. x indicates the  
number of the specified port.  
• Reset the MFP.  
• Program new firmware for the network  
interface.  
54 Serial option [x]  
error  
The MFP detects a serial error, such • Make sure the serial link is set up correctly,  
as framing, parity, or overrun on the  
specified optional serial port. x is the  
number of the optional serial port.  
and the appropriate cable is in use.  
• Make sure the serial interface parameters  
(protocol, baud, parity, and data bits) are set  
correctly on the MFP and host computer.  
Touch Continue to clear the message and  
continue processing the print job; however,  
the print job may not print correctly.  
Turn the MFP off and then on to reset it.  
54 Standard network  
software error  
The MFP firmware detects an  
installed network port, but cannot  
establish communication with it.  
Touch Continue to clear the message and  
continue printing. The job may not print  
correctly.  
• The MFP disables attempts to communicate  
through the network interface. No data may  
be sent or received.  
• Reset the MFP.  
• Program new firmware for the network  
interface.  
55 Unsupported option in The MFP detects an unsupported  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the unsupported option.  
slot [x]  
option in the specified slot. x indicates  
the number of the specified slot.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
56 Parallel port [x]  
disabled  
A status request occurs over the  
parallel port, but the parallel port is  
disabled.  
Touch Continue. The MFP discards any data  
received on the parallel port.  
56 Serial port [x]  
disabled  
The MFP receives data across a  
serial port, but the port is disabled.  
Touch Continue. The MFP discards any data  
received on the serial port.  
56 Standard USB port  
disabled  
The MFP receives data through a  
USB port, but the USB port is  
disabled.  
Touch Continue. The MFP discards any data  
received through the USB port.  
Make sure the USB Buffer menu item is not set  
to Disabled.  
56 USB port [x] disabled The MFP receives data through a  
Touch Continue. The MFP discards any data  
specified USB port, but this USB port received through the specified USB port.  
is disabled. x is the number of the  
Make sure the USB Buffer menu item is not set  
USB port.  
to Disabled.  
104  
                 
Attendance messages  
Message  
Meaning  
The MFP detects an excess of  
Action  
58 Too many flash  
options installed  
Touch Continue to clear the message and  
optional flash memory cards installed. ignore the extra optional flash memory cards.  
The message occurs again unless the excess  
optional flash memory cards are removed.  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the excess flash memory.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
58 Too many trays  
attached  
The MFP detects that too many  
optional drawers and their matching  
trays are installed.  
1 Turn the MFP off.  
2 Unplug the power cord from the wall outlet.  
3 Remove the additional drawers.  
4 Connect the power cord to a properly  
grounded outlet.  
5 Turn the MFP on.  
59 Incompatible duplex  
An unsupported optional duplex unit  
is attached to the MFP.  
Remove the optional duplex unit.  
The MFP ceases normal functions until the  
optional duplex unit is removed.  
Touch Continue to clear the message once the  
optional duplex unit is removed.  
59 Incompatible envelope An unsupported optional envelope  
feeder feeder is attached to the MFP.  
Remove the optional envelope feeder.  
The MFP ceases normal functions until the  
optional envelope feeder is removed.  
Touch Continue to clear the message once the  
optional envelope feeder is removed.  
59 Incompatible tray [x] An unsupported optional drawer and Remove the optional drawer.  
its matching tray are attached to the  
MFP.  
The MFP ceases normal functions until the  
optional drawer is removed.  
Touch Continue to clear the message once the  
optional drawer is removed.  
80 Scheduled maintenance Service is required to maintain printer Touch Continue to clear the message and  
advised  
performance.  
continue printing. Order the necessary  
maintenance items.  
Replace the maintenance items to ensure  
optimal print performance, and if necessary,  
reset the MFP maintenance counter.  
88 Toner is low  
The print cartridge is running low on  
toner.  
Replace the print cartridge if the toner low alarm  
sounds.  
Touch Continue to clear the message if the  
toner low alarm does not sound.  
200.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
105  
               
Attendance messages  
Message  
Meaning  
Action  
200.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There is a multiple jam. x indicates  
the number of jammed sheets of print  
media.  
1 Open the upper and lower front doors.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
201.yy Paper jam, check There is a single jam in the specified 1 Open the upper and lower front doors.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Remove the print cartridge to access the jam,  
and clear it.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
201.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the upper and lower front doors.  
2 Remove the print cartridge to access the  
jams, and clear them.  
3 Close the doors.  
4 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
202.yy Paper jam, check There is a single jam in the specified 1 Open the rear door.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the rear door.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
202.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the rear door.  
2 Clear the jams, and close the rear door.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
231.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
231.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
232.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
232.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
233.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
233.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
106  
                     
Attendance messages  
Message  
Meaning  
Action  
234.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
234.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
235.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
235.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
236.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
236.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
237.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
237.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
238.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
238.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
239.yy Paper jam, check There is a single jam in the specified 1 Open the duplex unit cover.  
[area name]. Leave paper area indicated by area name.  
in bin.  
2 Clear the jam, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
239.yy Paper jam,[x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Open the duplex unit cover.  
2 Clear the jams, and close the duplex unit.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
107  
                       
Attendance messages  
Message  
Meaning  
Action  
24x.yy Paper jam, check There is a single jam in the specified 1 Remove the specified tray.  
[area name]. Leave paper area indicated by area name. area  
2 Clear the jam, and insert the tray.  
in bin.  
nameis the number of the tray.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
24x.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams. x indicates  
the number of jammed sheets of print  
media.  
1 Remove the specified tray.  
2 Clear the jams, and insert the tray.  
3 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
250.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the multipurpose feeder.  
[area name]. Leave paper area indicated by area name. area  
2 Touch Continue. If all print media is cleared  
in bin.  
nameis the multipurpose feeder.  
from the path, the job resumes printing.  
250.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams in the  
multipurpose feeder. x indicates the  
number of jammed sheets of print  
media.  
1 Clear the jams from the multipurpose feeder.  
2 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
260.yy Paper jam, check There is a single jam in the specified 1 Clear the jam from the envelope feeder.  
[area name]. Leave paper area indicated by area name. area  
2 Touch Continue. If all print media is cleared  
in bin.  
nameis the envelope feeder.  
from the path, the job resumes printing.  
260.yy Paper jam, [x]  
pages jammed. Leave  
paper in bin.  
There are multiple jams in the  
envelope feeder. x indicates the  
number of jammed sheets of print  
media.  
1 Clear the jams from the envelope feeder.  
2 Touch Continue. If all print media is cleared  
from the path, the job resumes printing.  
290.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Remove all original documents from the ADF to  
document at the automatic document clear the jam. The message clears, and job  
feeder (ADF) feed sensor while it is  
idle. This is a type of jam.  
recovery completes.  
Job level recovery is active.  
290.00 Scanner jam,  
remove jammed originals document at the ADF feed sensor  
from the scanner  
The scanner detects an original  
Remove all original documents from the ADF to  
clear the jam. The message clears, and page  
recovery completes.  
(which is the second scanning  
sensor) while it is idle. This is a type  
of jam.  
Page level recovery is active.  
290.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner fails to pull a sheet from The message clears when the scanner knows  
the ADF.  
that the sheet is removed from the ADF. Job  
recovery completes.  
Job level recovery is active.  
290.01 Scanner jam,  
remove jammed originals the ADF.  
from the scanner  
The scanner fails to pull a sheet from The message clears when the scanner knows  
that the sheet is removed from the ADF. Page  
recovery completes.  
Page level recovery is active.  
290.02 Scanner jam,  
remove all originals  
from the scanner  
The scanner fails to feed a sheet far  
The message clears when the scanner knows  
enough into the ADF so that the ADF that the sheet is removed from the ADF. Job  
recognizes its presence.  
recovery completes.  
Job level recovery is active.  
290.02 Scanner jam,  
The scanner fails to feed a sheet far  
The message clears when the scanner knows  
remove jammed originals enough into the ADF so that the ADF that the sheet is removed from the ADF. Page  
from the scanner  
recognizes its presence.  
recovery completes.  
Page level recovery is active.  
290.10 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
document jam at the first scanning  
sensor while the scanner is idle.  
Clear the jam from the scanner to clear the  
message. Job recovery completes.  
Job level recovery is active.  
108  
                         
Attendance messages  
Message  
Meaning  
The scanner detects an original  
Action  
290.10 Scanner jam,  
remove jammed originals document jam at the first scanning  
from the scanner  
Clear the jam from the scanner to clear the  
message. Page recovery completes.  
sensor while the scanner is idle.  
Page level recovery is active.  
291.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Clear the jam from the scanner to clear the  
document jam at the second scanning message. Job recovery completes.  
sensor while the scanner is idle.  
Job level recovery is active.  
291.00 Scanner jam,  
The scanner detects an original  
Clear the jam from the scanner to clear the  
remove jammed originals document jam at the second scanning message. Page recovery completes.  
from the scanner  
sensor while the scanner is idle.  
Page level recovery is active.  
291.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
document jam at the first scanning  
sensor.  
Clear the jam from the scanner to clear the  
message. Job recovery completes.  
Job level recovery is active.  
291.01 Scanner jam,  
remove jammed originals document jam at the first scanning  
from the scanner  
The scanner detects an original  
Clear the jam from the scanner to clear the  
message. Page recovery completes.  
sensor.  
Page level recovery is active.  
291.02 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects an original  
Remove all original documents from the  
document jam at the second scanning scanner to clear the jam. The message clears.  
sensor.  
Job level recovery is active.  
291.02 Scanner jam,  
The scanner detects an original  
Remove all original documents from the  
remove jammed originals document jam at the second scanning scanner to clear the jam. The message clears.  
from the scanner  
sensor.  
Page level recovery is active.  
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the  
all originals from the  
scanner  
is feeding the original document.  
Job level recovery is active.  
scanner to clear the jam. The message clears.  
292 Scanner jam, remove The ADF cover is open while the ADF Remove all original documents from the  
jammed originals from  
the scanner  
is feeding the original document.  
Page level recovery is active.  
scanner to clear the jam. The message clears.  
109  
                 
Attendance messages  
Message  
Meaning  
The MFP receives a scan job;  
Action  
293 Replace all  
originals if restarting however, there is no original  
job.  
Touch Continue if no scan job is active when  
the attendance message appears. This clears  
the message.  
document in the ADF.  
Job level recovery is active.  
Touch Cancel Job if a scan job is processing  
when the attendance message appears. This  
cancels the job and clears the message.  
293 Replace jammed  
The MFP receives a scan job;  
originals if restarting however, there is no original  
Touch Scan from Automatic Document Feeder  
if the page jam recovery is active. Scanning  
resumes from the ADF immediately after the  
last successfully scanned page.  
job.  
document in the ADF.  
Page level recovery is active.  
Touch Scan from flatbed if page jam recovery is  
active. Scanning resumes from the flatbed  
immediately after the last successfully scanned  
page.  
Touch Finish job without further scanning if  
page jam recovery is active. The job ends at the  
last successfully scanned page, but the job is  
not canceled. Successfully scanned pages go  
to their destination: copy, fax, e-mail, or FTP.  
Touch Restart job if job recovery is active and  
the job is restartable. The message clears. A  
new scan job containing the same parameters  
as the previous job starts.  
294.00 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF to  
exit sensor while the scanner is idle.  
Job level recovery is active.  
clear the jam. The message clears.  
294.00 Scanner jam,  
remove jammed originals exit sensor while the scanner is idle.  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
The message clears.  
Page level recovery is active.  
294.01 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF to  
exit sensor while the scanner is idle.  
Job level recovery is active.  
clear the jam. The message clears.  
294.01 Scanner jam,  
remove jammed originals exit sensor.  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
The message clears.  
Page level recovery is active.  
294.02 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam prior to  
reaching the ADF exit sensor.  
Remove all original documents from the ADF.  
The message clears.  
Job level recovery is active.  
294.02 Scanner jam,  
remove jammed originals reaching the ADF exit sensor.  
from the scanner  
The scanner detects a jam prior to  
Remove all original documents from the ADF.  
The message clears.  
Page level recovery is active.  
294.03 Scanner jam,  
remove all originals  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
exit sensor.  
The message clears.  
Job level recovery is active.  
294.03 Scanner jam,  
remove jammed originals exit sensor.  
from the scanner  
The scanner detects a jam at the ADF Remove all original documents from the ADF.  
The message clears.  
Page level recovery is active.  
110  
                   
Functions disabled transitional messages  
Message  
Meaning  
Action  
298.01 Scanner Missing – The MFP detects after powering on  
1 Turn the MFP off.  
Cable Unplugged  
that the front side scanner cable is  
unplugged.  
2 Plug the front side scanner cable into its  
connector.  
3 Turn the MFP on.  
298.02 Scanner Missing – The MFP detects after powering on  
1 Turn the MFP off.  
Cable Unplugged  
that the back side scanner cable is  
unplugged.  
2 Plug the back side scanner cable into its  
connector.  
3 Turn the MFP on.  
Functions disabled transitional messages  
Occurrence  
Message  
Information  
A function is disabled. A user  
enters a shortcut for the function.  
<Function name> turned off by  
system administrator  
The message appears for 3 seconds, and  
then the previous screen appears.  
The message appears when any menu  
item is set to the Disabled value by the  
system support person.  
Examples of these are:  
E-mail turned off by system  
administrator.  
Fax turned off by system  
administrator.  
TCP/IP turned off by system  
administrator.  
Manual fax turned off by  
administrator.  
111  
               
Index  
A
Activate  
Alarms  
Speaker Settings  
Distinctive Ring Settings  
Fax Log Settings  
B
messages  
status  
buttons  
Fax Send Settings  
112  
 
Index  
Create, Change, and Remove Passwords  
Create/Change Passwords  
Create/Change Advanced Password  
Create/Change User Password  
C
Confidential Print  
D
duplex  
E
E-mail Server Setup  
Copy Settings  
113  
Index  
E-mail Settings  
E-mail Server Setup See E-mail Server Setup  
Speaker Settings  
flash memory  
Font Name  
emulation settings  
ENA Address  
FTP Settings  
ENA Gateway  
ENA Netmask  
F
Function Access  
Fax Settings  
Analog Fax Setup, See also Analog Fax Setup 51  
Distinctive Ring Settings  
114  
Index  
functions disabled transitional messages  
<Function name> turned off by system  
administrator 111  
I
image  
G
General Settings  
Alarms, See also Alarms 43  
L
LCD touch-screen features  
M
Mac Binary PS  
Print Recovery, See also Print Recovery  
Timeouts, See also Timeouts 44, 45  
menus  
H
Administration  
Help Pages  
Default Menus  
Fax Settings  
Default Menus  
Fax Settings  
HTML  
E-mail Server Setup See E-mail Server Setup  
115  
Index  
24x.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
Menus See each individual menu by its name  
250.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
messages  
250.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
attendance  
200.yy Paper jam, [x] pages jammed. Leave paper in  
260.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
bin. 106  
260.yy Paper jam, check [area name]. Leave paper  
in bin. 108  
200.yy Paper jam, check [area name]. Leave paper  
in bin. 105  
290.00 Scanner jam, remove all originals from the  
scanner 108  
201.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
290.00 Scanner jam, remove jammed originals from  
the scanner 108  
201.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
290.01 Scanner jam, remove all originals from the  
scanner 108  
202.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
290.01 Scanner jam, remove jammed originals from  
the scanner 108  
202.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
290.02 Scanner jam, remove all originals from the  
scanner 108  
231.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
290.02 Scanner jam, remove jammed originals from  
the scanner 108  
231.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
290.10 Scanner jam, remove all originals from the  
scanner 108  
232.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
290.10 Scanner jam, remove jammed originals from  
the scanner 109  
232.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
291.00 Scanner jam, remove all originals from the  
scanner 109  
233.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 106  
291.00 Scanner jam, remove jammed originals from  
the scanner 109  
233.yy Paper jam, check [area name]. Leave paper  
in bin. 106  
291.01 Scanner jam, remove all originals from the  
scanner 109  
234.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
291.01 Scanner jam, remove jammed originals from  
the scanner 109  
234.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
291.02 Scanner jam, remove all originals from the  
scanner 109  
235.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
291.02 Scanner jam, remove jammed originals from  
the scanner 109  
235.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
292 Scanner jam, remove all originals from the  
scanner 109  
236.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
292 Scanner jam, remove jammed originals from the  
scanner 109  
236.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
294.00 Scanner jam, remove all originals from the  
scanner 110  
237.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
237.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
294.00 Scanner jam, remove jammed originals from  
the scanner 110  
238.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
294.01 Scanner jam, remove all originals from the  
scanner 110  
238.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
294.01 Scanner jam, remove jammed originals from  
the scanner 110  
239.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 107  
294.02 Scanner jam, remove all originals from the  
scanner 110  
239.yy Paper jam, check [area name]. Leave paper  
in bin. 107  
294.02 Scanner jam, remove jammed originals from  
the scanner 110  
24x.yy Paper jam, [x] pages jammed. Leave paper in  
bin. 108  
116  
Index  
294.03 Scanner jam, remove jammed originals from  
the scanner 110  
35 Insufficient memory to support Resource Save  
feature 102  
37 Insufficient memory for Flash Memory  
Defragment operation 102  
37 Insufficient memory, some Held Jobs were  
deleted 102  
39 Complex page, some data may not have  
printed 103  
52 Not enough free space in flash memory for  
resources 103  
cancel jobs  
Copy button  
Insufficient resources. Try again when the system is  
idle. 96  
System busy, preparing resources for job. Deleting  
held job(s). 96  
Fax status  
An error has occurred with the Flash Drive. Please  
remove and re-insert the drive. 96  
password and PIN  
If restarting job, replace originals that have not begun  
to exit the scanner. 98  
Security  
functions disabled transitional messages See also  
status  
117  
Index  
Paper Texture  
Paper Weight  
N
NPA Mode  
O
P
118  
Index  
PCL SmartSwitch  
Print Recovery  
Print Settings  
printer language  
printing  
Protect Menus  
PS SmartSwitch  
R
radio button  
Reports  
119  
Index  
Settings  
S
Scan to USB Settings  
Settings See also each separate Settings entries 41  
Security  
Confidential Print, See also Confidential Print 83  
Create and Change Passwords  
Change, and Remove Passwords  
Create/Change Passwords, See Create/Change  
Passwords  
T
texture  
Function Access, See Function Access  
functions disabled transitional messages See also  
Protect Menus See Protect Menus  
Timeouts  
Tray Renumber  
troubleshooting, settings  
Set Date and Time  
120  

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