Lexmark 5400 User Manual

5400 Series All-In-One  
User's Guide  
July 2006  
www.lexmark.com  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.  
All other trademarks are the property of their respective owners.  
© 2006 Lexmark International, Inc.  
All rights reserved.  
740 West New Circle Road  
Lexington, Kentucky 40550  
Contents  
Finding information about the printer.................................................................................9  
Setting up the printer..........................................................................................................12  
Checking the box contents........................................................................................................................12  
Installing another language control panel..................................................................................................13  
Getting the printer ready to fax..................................................................................................................13  
Choosing a fax connection ................................................................................................................................. 13  
Using an RJ11 adapter....................................................................................................................................... 14  
Connecting directly to a telephone wall jack....................................................................................................... 16  
Connecting to a telephone.................................................................................................................................. 17  
Connecting to an answering machine................................................................................................................. 18  
Connecting to a computer with a modem ........................................................................................................... 19  
Learning about the printer..................................................................................................22  
Understanding the parts of the printer.......................................................................................................22  
Using the control panel buttons and menus..............................................................................................23  
Using the control panel....................................................................................................................................... 23  
Using the Copy menu ......................................................................................................................................... 26  
Using the Scan menu ......................................................................................................................................... 27  
Using the Fax menu............................................................................................................................................ 28  
Using the Photo Card menu ............................................................................................................................... 29  
Saving settings ................................................................................................................................................... 31  
Learning about the software..............................................................................................33  
Using the printer software..........................................................................................................................33  
Using the Imaging Studio...........................................................................................................................33  
Using the All-In-One Center.......................................................................................................................35  
Opening the All-In-One Center ........................................................................................................................... 35  
Using the Scanning & Copying tab..................................................................................................................... 35  
Using the Saved Images tab............................................................................................................................... 36  
Using the Maintain/Troubleshoot link.................................................................................................................. 37  
Using the Solution Center..........................................................................................................................37  
Using Print Properties................................................................................................................................38  
Opening Print Properties .................................................................................................................................... 38  
Using the Save Settings menu ........................................................................................................................... 39  
Using the I Want To menu.................................................................................................................................. 39  
Using the Options menu ..................................................................................................................................... 39  
Using the Print Properties tabs........................................................................................................................... 39  
Using the Photo Editor...............................................................................................................................40  
Using the Toolbar......................................................................................................................................41  
Using Fast Pics..........................................................................................................................................42  
Using the Fax Setup Utility........................................................................................................................42  
3
Loading paper and original documents............................................................................43  
Loading paper............................................................................................................................................43  
Loading various paper types......................................................................................................................43  
Loading original documents into the Automatic Document Feeder...........................................................46  
Loading original documents on the scanner glass.....................................................................................48  
Printing.................................................................................................................................49  
Printing a document...................................................................................................................................49  
Printing a Web page..................................................................................................................................49  
Printing photos or images from a Web page.............................................................................................50  
Printing collated copies..............................................................................................................................50  
Printing the last page first (reverse page order)........................................................................................51  
Printing transparencies..............................................................................................................................51  
Printing envelopes.....................................................................................................................................51  
Printing cards.............................................................................................................................................51  
Printing multiple pages on one sheet.........................................................................................................52  
Working with photos...........................................................................................................53  
Retrieving and managing photos...............................................................................................................53  
Inserting a memory card..................................................................................................................................... 53  
Inserting a flash drive.......................................................................................................................................... 54  
Transferring photos from a memory device to a computer using Fast Pics........................................................ 55  
Transferring photos from a memory device to the computer using the control panel......................................... 55  
Transferring photos from a memory card to a flash drive................................................................................... 55  
Printing photos using the control panel......................................................................................................56  
Printing photos stored on a memory device using the proof sheet..................................................................... 56  
Printing all photos ............................................................................................................................................... 57  
Printing photos by date range............................................................................................................................. 57  
Printing photos using color effects...................................................................................................................... 58  
Printing photos from a digital camera using DPOF............................................................................................. 58  
Using a PictBridge-enabled digital camera to control printing photos ................................................................ 59  
Printing photos using the computer...........................................................................................................59  
Printing photos stored on a memory device using Fast Pics.............................................................................. 59  
Printing photos stored on the computer using the Imaging Studio ..................................................................... 60  
Creating and printing a scrapbook or album page.............................................................................................. 60  
Adding text captions to a photo page ................................................................................................................. 60  
Copying................................................................................................................................62  
Making a copy............................................................................................................................................62  
Copying photos..........................................................................................................................................62  
Collating copies.........................................................................................................................................63  
Repeating an image on one page..............................................................................................................63  
Enlarging or reducing an image.................................................................................................................64  
4
Scanning..............................................................................................................................65  
Scanning a document................................................................................................................................65  
Customizing scan settings using the computer.........................................................................................65  
Scanning documents or images for e-mailing............................................................................................66  
Scanning text for editing............................................................................................................................67  
Scanning images for editing......................................................................................................................67  
Scanning clear images from magazines or newspapers...........................................................................67  
Scanning to a computer over a network....................................................................................................68  
Faxing...................................................................................................................................69  
Sending a fax.............................................................................................................................................70  
Entering a fax number ........................................................................................................................................ 70  
Sending a fax using the control panel................................................................................................................. 70  
Sending a fax using the computer ...................................................................................................................... 71  
Sending a broadcast fax at a scheduled time..................................................................................................... 71  
Sending a fax while listening to a call (On Hook Dial) ........................................................................................ 72  
Receiving a fax..........................................................................................................................................72  
Receiving a fax automatically ............................................................................................................................. 72  
Receiving a fax with an answering machine....................................................................................................... 72  
Receiving a fax manually.................................................................................................................................... 73  
Using Caller ID.................................................................................................................................................... 73  
Forwarding faxes.......................................................................................................................................73  
Printing fax activity reports.........................................................................................................................74  
Setting up Speed Dial numbers.................................................................................................................74  
Using the Phone Book...............................................................................................................................75  
Customizing dial settings...........................................................................................................................76  
Setting up a dialing prefix ................................................................................................................................... 76  
Setting the distinctive ring................................................................................................................................... 76  
Setting the number of rings before receiving a fax automatically ....................................................................... 77  
Setting up to fax while behind a PBX.................................................................................................................. 77  
Customizing fax settings............................................................................................................................78  
Customizing settings using the Fax Setup Utility................................................................................................ 78  
Setting up a fax header....................................................................................................................................... 79  
Setting up a fax footer......................................................................................................................................... 80  
Blocking unwanted changes to fax settings........................................................................................................ 81  
Blocking junk faxes............................................................................................................................................. 82  
Networking the printer........................................................................................................84  
Installing network printers..........................................................................................................................84  
Direct IP printing ................................................................................................................................................. 84  
Shared printing ................................................................................................................................................... 84  
Tips for installing a network printer............................................................................................................85  
Assigning an IP address..................................................................................................................................... 85  
Finding your MAC address ................................................................................................................................. 85  
Configuring a network printer manually .............................................................................................................. 85  
5
Finding a printer/print server located on remote subnets ................................................................................... 86  
Network troubleshooting tips .............................................................................................................................. 86  
Maintaining the printer........................................................................................................87  
Changing print cartridges...........................................................................................................................87  
Removing a used print cartridge......................................................................................................................... 87  
Installing print cartridges..................................................................................................................................... 87  
Achieving better print quality......................................................................................................................89  
Improving print quality......................................................................................................................................... 89  
Aligning print cartridges ...................................................................................................................................... 89  
Cleaning the print cartridge nozzles ................................................................................................................... 89  
Wiping the print cartridge nozzles and contacts ................................................................................................. 90  
Preserving the print cartridges...................................................................................................................91  
Cleaning the scanner glass.......................................................................................................................91  
Ordering supplies.......................................................................................................................................91  
Using genuine Lexmark print cartridges....................................................................................................92  
Refilling a print cartridge............................................................................................................................92  
Recycling Lexmark products......................................................................................................................92  
Troubleshooting..................................................................................................................93  
Setup troubleshooting................................................................................................................................93  
Incorrect language appears on the display......................................................................................................... 93  
Power button is not lit ......................................................................................................................................... 94  
Software does not install..................................................................................................................................... 94  
Page does not print............................................................................................................................................. 95  
Cannot print from digital camera using PictBridge.............................................................................................. 96  
Print troubleshooting..................................................................................................................................96  
Improving print quality......................................................................................................................................... 96  
Poor text and graphic quality .............................................................................................................................. 97  
Poor quality at the edges of the page................................................................................................................. 98  
Print speed is slow.............................................................................................................................................. 98  
Partial document or photo prints......................................................................................................................... 98  
Photo smudges................................................................................................................................................... 98  
Copy troubleshooting.................................................................................................................................98  
Copier does not respond .................................................................................................................................... 99  
Scanner unit does not close ............................................................................................................................... 99  
Poor copy quality ................................................................................................................................................ 99  
Partial document or photo copies ..................................................................................................................... 100  
Scan troubleshooting...............................................................................................................................100  
Scanner does not respond................................................................................................................................ 100  
Scan was not successful .................................................................................................................................. 100  
Scanning takes too long or freezes the computer ............................................................................................ 101  
Poor scanned image quality ............................................................................................................................. 101  
Partial document or photo scans ...................................................................................................................... 101  
6
Cannot scan to an application .......................................................................................................................... 101  
Cannot scan to a computer over a network...................................................................................................... 102  
Fax troubleshooting.................................................................................................................................102  
Cannot send or receive a fax............................................................................................................................ 102  
Can send but not receive faxes ........................................................................................................................ 103  
Can receive but not send faxes ........................................................................................................................ 104  
Printer receives a blank fax .............................................................................................................................. 105  
Received fax has poor print quality................................................................................................................... 105  
Caller ID information is not displayed ............................................................................................................... 106  
Network troubleshooting..........................................................................................................................106  
The printer to be configured does not appear in the list of printers found on your network.............................. 106  
Cannot print to the network printer ................................................................................................................... 107  
Network name does not appear in the list ........................................................................................................ 107  
Jams and misfeeds troubleshooting........................................................................................................107  
Paper jams........................................................................................................................................................ 108  
Paper or specialty media misfeeds................................................................................................................... 108  
Printer does not feed paper, envelopes, or specialty media............................................................................. 109  
Banner paper jams ........................................................................................................................................... 109  
Memory card troubleshooting..................................................................................................................109  
Memory card cannot be inserted ...................................................................................................................... 109  
Nothing happens when memory card is inserted.............................................................................................. 110  
Error messages.......................................................................................................................................110  
Settings are not saved.............................................................................................................................117  
Resetting to factory default settings.........................................................................................................117  
Removing and reinstalling the software...................................................................................................117  
Notices...............................................................................................................................118  
Power consumption.................................................................................................................................122  
Index...................................................................................................................................123  
7
8
Finding information about the printer  
Setup sheet  
Description  
Where to find  
The Setup sheet gives you instructions for setting up  
You can find this document in the printer box or on the Lexmark  
hardware and software.  
Web site at www.lexmark.com.  
Getting Started or Setup Solutions booklet  
Description  
Where to find  
The Getting Started booklet gives you instructions for  
You can find this document in the printer box or on the  
setting up hardware and software (on Windows operating Lexmark Web site at www.lexmark.com.  
systems) and some basic instructions for using the printer.  
Note: If your printer supports Macintosh operating  
systems, see the Mac Help:  
1 From the Finder desktop, double-click the Lexmark  
5400 Series folder.  
2 Double-click the printer Help icon.  
The Setup Solutions booklet tells you how to solve printer  
setup problems.  
Note: These documents do not ship with all printers. If you  
did not receive a Getting Started booklet or a Setup  
Solutions booklet, see the User's Guide instead.  
User's Guide  
Description  
Where to find  
The User's Guide gives you instructions for using the printer When you install the printer software, the User's Guide will  
and other information such as:  
Using the software (on Windows operating systems)  
Loading paper  
Printing  
Working with photos  
Scanning (if supported by your printer)  
Making copies (if supported by your printer)  
Faxing (if supported by your printer)  
Maintaining the printer  
Connecting the printer to a network (if supported by your  
printer)  
be installed.  
1 Click Start Œ Programs or All Programs  
Œ
Lexmark 5400 Series.  
2 Click User's Guide.  
If the link to the User's Guide is not on your desktop, follow  
these instructions:  
1 Insert the CD.  
The installation screen appears.  
Note: If necessary, click Start Œ Run, and then type  
D:\setup, where D is the letter of your CD-ROM drive.  
2 Click View User's Guide (including Setup  
Troubleshooting).  
Troubleshooting problems with printing, copying,  
scanning, faxing, paper jams, and misfeeds  
3 Click Yes.  
An icon of the User's Guide appears on your desktop,  
and the User's Guide appears on the screen.  
Note: If your printer supports Macintosh operating systems,  
see the Mac Help:  
You can also find this document on the Lexmark Web site  
at www.lexmark.com.  
1 From the Finder desktop, double-click the Lexmark  
5400 Series folder.  
2 Double-click the printer Help icon.  
9
Help  
Description  
Where to find  
The Help gives you instructions for using the software, if your While in any Lexmark software program, click Help, Tips  
printer connects to a computer.  
Œ Help, or Help Œ Help Topics.  
Lexmark Solution Center  
Description  
Where to find  
The Lexmark Solution Center software is included on your To access the Lexmark Solution Center:  
CD. It installs with the other software, if your printer  
1 Click Start Œ Programs or All Programs Œ Lexmark  
connects to a computer.  
5400 Series.  
2 Select Lexmark Solution Center.  
Customer support  
Description  
Where to find (North America)  
Where to find (rest of world)  
Call us at  
Telephone numbers and support hours vary by  
Telephone support  
country or region.  
US: 1-800-332-4120  
Visit our Web site at www.lexmark.com.  
Select a country or region, and then select the  
Customer Support link.  
Monday–Friday (8:00 AM–11:00 PM EST)  
Saturday (Noon–6:00 PM EST)  
Canada: 1-800-539-6275  
Monday–Friday (9:00 AM–9:00 PM EST)  
Saturday (Noon–6:00 PM EST)  
Mexico: 001-888-377-0063  
Monday–Friday (8:00 AM–8:00 PM EST)  
Note: For additional information about  
contacting Lexmark, see the printed warranty  
that shipped with your printer.  
Note: Support numbers and times may change  
without notice. For the most recent phone  
numbers available, see the printed warranty  
statement that shipped with your printer.  
E-mail support  
For e-mail support, visit our Web site:  
www.lexmark.com.  
E-mail support varies by country or region, and  
may not be available in some instances.  
1 Click CUSTOMER SUPPORT.  
2 Click Technical Support.  
3 Select your printer family.  
4 Select your printer model.  
Visit our Web site at www.lexmark.com.  
Select a country or region, and then select the  
Customer Support link.  
Note: For additional information about  
contacting Lexmark, see the printed warranty  
that shipped with your printer.  
5 From the Support Tools section, click e-Mail  
Support.  
6 Complete the form, and then click Submit  
Request.  
10  
Limited Warranty  
Description  
Where to find (US)  
Where to find (rest of world)  
Limited Warranty Information  
To view the limitations and conditions of this Warranty information varies by  
limited warranty, see the Statement of country or region. See the printed  
Limited Warranty included with this printer, warranty that shipped with your  
Lexmark International, Inc. furnishes  
a limited warranty that this printer will  
be free of defects in materials and  
workmanship for a period of 12  
months after the original date of  
purchase.  
printer.  
or set forth at www.lexmark.com.  
1 Click CUSTOMER SUPPORT.  
2 Click Warranty Information.  
3 From the Statement of Limited Warranty  
section, click Inkjet & All-In-One  
Printers.  
4 Scroll through the Web page to view the  
warranty.  
Record the following information (located on the store receipt and the back of the printer), and have it ready when you  
contact us so that we may serve you faster:  
Machine Type number  
Serial number  
Date purchased  
Store where purchased  
11  
Setting up the printer  
Checking the box contents  
2
3
1
4
5
7
6
Name  
Description  
Cartridges to be installed into the printer.  
1
2
3
Black print cartridge  
Color print cartridge  
Telephone cord  
Note: Cartridge combinations vary depending on the product purchased.  
Use for faxing. For more information about connecting this cord, see “Choosing  
a fax connection” on page 13.  
4
5
Power cord  
Attaches to the power supply port located at the back of the printer.  
Setup sheet  
Instructions on setting up printer hardware and software, and information on  
setup troubleshooting.  
6
Installation software CD  
Installation software for the printer  
Help  
User's Guide in electronic format  
7
User's Guide or Setup Solutions Printed booklet that serves as a guide.  
Note: The User's Guide can be found on the installation software CD that  
shipped with the printer.  
12  
Installing another language control panel  
These instructions apply only if you received one or more additional language control panels with the printer.  
1 Lift and remove the control panel (if one is installed).  
2 Choose the correct control panel for your language.  
3 Align the clips on the control panel with the holes on the printer, and then press down.  
Getting the printer ready to fax  
CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or  
cabling connections, such as the power supply cord or telephone, during a lightning storm.  
Choosing a fax connection  
You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. If problems  
occur, see “Setup troubleshooting” on page 93.  
Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a  
telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps.  
If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.  
You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive  
faxes.  
You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.  
Equipment  
Benefits  
See this section  
Send and receive faxes without using a  
computer.  
“Connecting directly to a telephone wall  
jack” on page 16  
The printer  
A telephone cord  
“Connecting to a telephone” on  
page 17  
The printer  
A telephone  
Two telephone cords  
Use the fax line as a normal telephone  
line.  
Send and receive faxes without using a  
computer.  
13  
Equipment  
Benefits  
See this section  
Receive both incoming voice messages and “Connecting to an answering machine”  
faxes. on page 18  
The printer  
A telephone  
An answering machine  
Three telephone cords  
Send faxes using the computer or the printer. “Connecting to a computer with a  
modem” on page 19  
The printer  
A telephone  
A computer modem  
Three telephone cords  
Using an RJ11 adapter  
Country/region  
United Kingdom  
Ireland  
Finland  
Italy  
Sweden  
Netherlands  
France  
Norway  
Denmark  
Portugal  
To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone  
line adapter included in the box with the printer.  
1 Connect the adapter to the telephone line that came with the printer.  
Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location.  
2 Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.  
14  
If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:  
1 Remove the plug from the EXT port on the back of the printer.  
Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by the adapter,  
as shown, will not function properly.  
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.  
Country/region  
Saudi Arabia  
United Arab Emirates  
Egypt  
Israel  
Hungary  
Poland  
Romania  
Russia  
Slovenia  
Spain  
Bulgaria  
Czech Republic  
Belgium  
Australia  
South Africa  
Greece  
Turkey  
To connect a telephone, an answering machine, or other telecommunications equipment to the printer:  
Remove the plug from the back of the printer.  
1
15  
2 Connect your telecommunications equipment directly to the EXT port on the back of the printer.  
Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by the adapter,  
as shown, will not function properly.  
Country/region  
Germany  
Austria  
Switzerland  
There is a plug installed in the EXT port of the printer. This plug is necessary for the proper functioning of the printer.  
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or  
answering machines) may not work.  
Connecting directly to a telephone wall jack  
Connect the printer directly to a telephone wall jack to make copies or to send and receive faxes without using a computer.  
1
2
Make sure you have a telephone cord and a telephone wall jack.  
Connect one end of the telephone cord into the LINE port of the printer.  
16  
3 Connect the other end of the telephone cord into an active telephone wall jack.  
Connecting to a telephone  
Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your  
telephone is located to make copies or to send and receive faxes without using a computer.  
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to  
telecommunications equipment, see “Using an RJ11 adapter” on page 14.  
1 Make sure you have the following:  
A telephone  
Two telephone cords  
A telephone wall jack  
2 Connect one telephone cord to the LINE port of the printer, and then plug it into an active telephone wall jack.  
2
3
1
4
5
7
6
3 Remove the protective plug from the EXT port  
of the printer.  
17  
4 Connect the other telephone cord to a telephone, and then plug it into the EXT port  
of the printer.  
Connecting to an answering machine  
Connect an answering machine to the printer to receive both incoming voice messages and faxes.  
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to  
telecommunications equipment, see “Using an RJ11 adapter” on page 14.  
1 Make sure you have the following:  
A telephone  
An answering machine  
Three telephone cords  
A telephone wall jack  
2 Connect one telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.  
2
3
1
4
5
7
6
18  
3 Remove the protective plug from the EXT port  
of the printer.  
4 Connect a second telephone cord from the telephone to the answering machine.  
5 Connect a third telephone cord from the answering machine to the EXT port  
of the printer.  
Connecting to a computer with a modem  
Connect the printer to a computer with a modem to send faxes from the software application.  
Note: Setup steps may vary depending on your country or region. For more information on connecting the printer to  
telecommunications equipment, see “Using an RJ11 adapter” on page 14.  
1 Make sure you have the following:  
A telephone  
A computer with a modem  
Three telephone cords  
A telephone wall jack  
19  
2 Connect a telephone cord into the LINE port of the printer, and then plug it into an active telephone wall jack.  
2
3
1
4
5
7
6
3 Remove the protective plug from the EXT port  
of the printer.  
4 Connect a second telephone cord from the telephone to the computer modem.  
20  
5 Connect a third telephone cord from the computer modem to the EXT port  
of the printer.  
21  
Learning about the printer  
Understanding the parts of the printer  
10  
9
11  
12  
1
8
7
2
6
3
5
4
Use the  
To  
Paper support  
Load paper.  
1
2
Automatic Document Feeder (ADF) paper stop  
Stop paper as it exits the ADF.  
Support A4 and legal-size paper as it exits.  
PictBridge port  
Connect a PictBridge-enabled digital camera or a flash  
drive to the printer.  
3
4
5
Memory card slots  
Control panel  
Insert a memory card.  
Operate the printer.  
For more information, see “Using the control panel” on  
page 23.  
6
7
8
Paper exit tray  
Hold paper as it exits.  
Automatic Document Feeder (ADF) paper guide  
Automatic Document Feeder (ADF)  
Keep paper straight when feeding into the ADF.  
Scan, copy, or fax multiple-page letter, legal, and A4 size  
documents.  
9
Automatic Document Feeder (ADF) tray  
Load original documents in the ADF. Recommended for  
scanning, copying, or faxing multiple-page documents.  
Note: Do not load postcards, photos, small items, or thin  
media (such as magazine clippings) into the ADF. Place  
these items on the scanner glass.  
10 Paper guide  
11 Top cover  
Keep paper straight when feeding.  
Access the scanner glass.  
12 Scanner glass  
Copy, scan, fax, or remove an item.  
22  
1
2
3
4
5
6
Use the  
To  
Scanner unit  
Access the print cartridges.  
1
2
3
4
Print cartridge carrier  
USB port  
Install, replace, or remove a print cartridge.  
Connect the printer to a computer using a USB cable.  
EXT port  
Connect additional devices, such as a data/fax modem,  
telephone, or answering machine to the printer.  
Note: Remove the plug to access the port.  
EXT  
5
LINE port  
Connect the printer to an active telephone line to send  
and receive faxes. The printer must be connected to this  
telephone line to receive incoming fax calls.  
Note: Do not connect additional devices to the LINE  
port, and do not connect a DSL (digital subscriber line),  
ISDN (integrated services digital network), or cable  
modem to the printer.  
LINE  
6
Power supply with port  
Connect the printer to a power source.  
Using the control panel buttons and menus  
Using the control panel  
The display shows:  
Printer status  
Messages  
Menus  
23  
2
3
4
5
6
7
8
1
Press  
To  
1
2
3
4
5
6
Turn the printer on and off.  
Stop the print, copy, scan, or fax process.  
Copy Mode  
Scan Mode  
Fax Mode  
Access the copy default screen and make copies.  
Note: The mode is selected when the button light is on.  
Access the scan default screen and scan documents.  
Note: The mode is selected when the button light is on.  
Access the fax default screen and send faxes.  
Note: The mode is selected when the button light is on.  
Photo Card  
Resize  
Access the photo default screen and print photos.  
Note: The mode is selected when the button light is on.  
In Copy mode: Change the size of a copy.  
In Photo Card mode: Change the size of a photo.  
7
8
Lighter / Darker  
Adjust the brightness of a copy, fax, or photo.  
Display the Copy, Scan, Fax, or Photo Card menu, depending on which mode is selected.  
24  
2
3
1
4
5
Press  
To  
1
2
Return to the previous screen.  
Delete a letter or number.  
Decrease a number.  
Delete a letter or number.  
Scroll through menus, submenus, or settings on the display.  
3
4
Select a menu or submenu item that appears on the display.  
Feed or eject paper.  
Increase a number.  
Enter a space between letters or numbers.  
Scroll through menus, submenus, or settings on the display.  
5
Cancel a print, copy, scan, or fax job in progress.  
Clear a fax number or end a fax transmission and return to the fax default screen.  
Exit a menu or submenu, and return to the default copy, scan, fax, or photo card screen.  
Clear current settings or error messages, and return to default settings.  
25  
1
2
3
4
5
6
Press  
To  
A keypad number or In Copy mode or Photo Card mode: Enter the number of copies or prints you want to make.  
1
symbol  
In Fax mode:  
Enter fax numbers.  
Navigate an automated answering system.  
Select letters when creating a Speed Dial list.  
Type numbers to enter or edit the date and time shown on the display.  
Auto Answer  
Set the printer to answer all incoming calls when the button light is on.  
2
3
Note: For information on setting the number of rings before the printer will answer incoming  
calls, see “Receiving a fax automatically” on page 72.  
Pause / Redial  
In Fax mode:  
Display the last number dialed. Press  
or  
to view the last five numbers dialed.  
Insert a three-second pause in the number to be dialed to wait for an outside line or get  
through an automated answering system. Enter a pause only when you have already  
begun entering the number.  
Phone Book  
Access any of the programmed Speed Dial numbers (1–89) or Group Dial numbers (90–  
99).  
4
Start Color  
Start Black  
Start a color copy, scan, fax, or photo print job, depending on which mode is selected.  
5
6
Start a black-and-white copy, scan, fax, or photo print job, depending on which mode is  
selected.  
Using the Copy menu  
To access and navigate the Copy menu:  
1 From the control panel, press Copy Mode.  
The copy default screen appears.  
2 If you do not want to change a setting, press Start Color or Start Black.  
3 If you want to change a setting, press  
.
4 Press  
or  
or  
repeatedly until the menu item you want appears.  
5 Press  
.
6 Press  
repeatedly until the submenu item you want or the setting you want appears.  
26  
7 Press  
.
Note: Pressing selects a setting. An * appears next to the selected setting.  
8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.  
9 If needed, press  
repeatedly to return to the previous menus and make other setting selections.  
10 Press Start Color or Start Black.  
Use this  
Copies1  
Resize1  
To  
Specify how many copies to print.  
Specify the percentage for enlarging or reducing the original copy.  
Specify a specific copy size.  
Create a multiple-page poster.  
Lighter / Darker1  
Quality1  
Adjust the brightness of a copy.  
Adjust the quality of a copy.  
Paper Size  
Paper Type  
Repeat Image1  
Collate  
Specify the size of the paper loaded.  
Specify the type of paper loaded.  
Choose how many copies of an image to print on a page.  
Print one or more copies in the correct order.  
Choose how many pages to print on a page.  
Specify the size of the original document.  
Specify the type of the original document.  
N-Up1  
Original Size1  
Original Type1  
Tools  
Maintenance  
View ink levels.  
Clean cartridges.  
Align cartridges.  
Print a test page.  
Device Setup—Customize printer setup settings.  
Defaults—Customize printer settings.  
1 Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 31.  
Using the Scan menu  
To access and navigate the Scan menu:  
1 From the control panel, press Scan Mode.  
The scan default screen appears.  
2 Press  
or  
repeatedly until the scan destination you want appears.  
3 If you do not want to change a setting, press Start Color or Start Black.  
4 If you want to change a setting, press  
.
5 Press  
or  
repeatedly until the menu item you want appears.  
27  
6 Press  
.
.
7 Press  
or  
repeatedly until the submenu item you want or the setting you want appears.  
8 Press  
Note: Pressing selects a setting. An * appears next to the selected setting.  
9 To go into additional submenus and settings, repeat step 7 and step 8 as needed.  
10 If needed, press  
repeatedly to return to the previous menus and make other setting selections.  
11 Press Start Color or Start Black.  
Use this  
Quality1  
To  
Adjust the quality of a scan.  
Original Size1  
Tools  
Specify the size of the original document.  
Maintenance  
View ink levels.  
Clean cartridges.  
Align cartridges.  
Print a test page.  
Device Setup—Customize printer setup settings.  
Defaults—Customize printer settings.  
1 Temporary setting. For information on saving temporary and other settings, see “Saving settings”  
on page 31.  
Using the Fax menu  
To access and navigate the Fax menu:  
1 From the control panel, press Fax Mode.  
The fax default screen appears.  
2 If you do not want to change a setting, enter the fax number and press Start Color or Start Black.  
3 If you want to change a setting, press  
.
4 Press  
or  
or  
repeatedly until the menu item you want appears.  
5 Press  
.
.
6 Press  
repeatedly until the submenu item you want or the setting you want appears.  
7 Press  
Note: Pressing selects a setting. An * appears next to the selected setting.  
8 To go into additional submenus and settings, repeat step 6 and step 7 as needed.  
9 If needed, press  
repeatedly to return to the previous menus and make other setting selections.  
10 Press Start Color or Start Black.  
28  
Use this  
To  
Quality1  
Adjust the quality of a fax you are sending.  
Phone Book  
On Hook Dial  
Add, edit, and print names and fax numbers of individuals or groups.  
Dial a telephone number while listening to the call through a speaker on  
the printer. This is useful when you must navigate an automated answering  
system before sending your fax.  
Delay Fax  
Enter a specific time to send a fax.  
Note: Make sure the date and time are entered correctly before setting a  
specific time to send a fax.  
Auto Answer  
Lighter / Darker1  
Fax Setup  
Answer all incoming phone calls.  
Adjust the brightness of a fax you are sending.  
Print fax history or transmission status reports.  
Customize settings for receiving a fax.  
Select fax printing options.  
Customize settings for sending a fax.  
Block faxes from the numbers you specify.  
Tools  
Maintenance  
View ink levels.  
Clean cartridges.  
Align cartridges.  
Print a test page.  
Device Setup—Customize printer setup settings.  
Defaults—Customize printer settings.  
1 Temporary setting. For information on saving temporary and other settings, see “Saving settings” on page 31.  
Using the Photo Card menu  
1 If necessary, press Photo Card, or insert a memory card or a flash drive into the printer. For more information, see  
“Inserting a memory card” on page 53 or “Inserting a flash drive” on page 54.  
2 Press  
or  
or  
repeatedly until the menu item you want appears.  
3 Press  
.
.
4 Press  
repeatedly until the submenu item you want or the setting you want appears.  
5 Press  
Note: Pressing selects a setting. An * appears next to the selected setting.  
6 To go into additional submenus and settings, repeat step 4 and step 5 as needed.  
7 If needed, press  
repeatedly to return to the previous menus and make other setting selections.  
8 Press Start Color or Start Black.  
29  
Menu item  
Action  
Proof Sheet  
Print and then scan a proof sheet:  
for all photos on the memory card  
for the most recent 20 photos  
by date  
For more information, see “Printing photos stored on a memory device using the  
proof sheet” on page 56.  
Print Photos  
Save Photos  
Print photos directly from a memory card or flash drive.  
Save photos stored on a memory card or flash drive to the computer.  
Copy photos from a memory card to a flash drive.  
Photo Effects1  
Apply red-eye reduction, color effects, or automatic image enhancement to your  
photos.  
Paper Size1 2  
Photo Size1 2  
Layout1  
Specify the size of the paper loaded.  
Specify the size photo you want.  
Center one photo on a page, or specify the number of photos to print on a page.  
Adjust the quality of printed photos.  
Quality1  
Paper Type1 2  
Tools  
Specify the type of paper loaded.  
Maintenance  
View ink levels.  
Clean cartridges.  
Align cartridges.  
Print a test page.  
Device Setup—Customize printer setup settings.  
Defaults—Reset printer settings to factory defaults.  
1 Setting will return to factory default setting when a memory card or flash drive is removed.  
2 Setting must be saved individually. For more information, see Note below table.  
Note: To save Paper Size, Paper Type, or Photo Size settings:  
1 Press  
.
2 Press  
or  
or  
or  
or  
repeatedly until Toolsappears.  
3 Press  
.
4 Press  
repeatedly until Defaultsappears.  
5 Press  
.
.
.
6 Press  
repeatedly until the setting type you want appears.  
repeatedly until the setting you want appears.  
7 Press  
8 Press  
9 Press  
30  
Saving settings  
In a setting menu, an * appears next to the default setting. To change the setting:  
1 Press  
or  
repeatedly until the setting you want appears.  
2 Press  
:
To save most settings. An * appears next to the saved setting.  
To select a temporary setting. An * appears next to the selected setting.  
Note: The printer reverts to the default setting of a temporary setting after two minutes of inactivity or if the printer  
is turned off.  
Temporary settings  
Copy Mode  
Copies  
Resize  
Lighter/Darker  
Quality  
Repeat Image  
N-Up  
Original Size  
Original Type  
Scan Mode  
Quality  
Original Size  
Resize  
Fax Mode  
Lighter/Darker  
Quality  
Photo Card  
The following Photo Card settings will not time-out after two minutes of inactivity  
or turning off the power but will return to the factory default settings when a memory  
card or flash drive is removed.  
Photo Effects  
Paper Size  
Photo Size  
Layout  
Quality  
Paper Type  
To change the time-out feature:  
a Press  
.
b Press  
or  
or  
or  
repeatedly until Toolsappears.  
c Press  
.
d Press  
repeatedly until Device Setupappears.  
e Press  
.
.
f
Press  
repeatedly until Clear Settings Timeoutappears.  
g Press  
31  
h Press  
Press  
3 To change one or more temporary settings into new default settings:  
or  
repeatedly until Neverappears.  
i
.
a Press  
.
b Press  
or  
or  
or  
or  
repeatedly until Toolsappears.  
c Press  
.
d Press  
repeatedly until Defaultsappears.  
repeatedly until Set Defaultsappears.  
repeatedly until Use Currentappears.  
e Press  
.
.
.
f
Press  
g Press  
h Press  
i
Press  
32  
Learning about the software  
This chapter tells how to use the printer with Windows operating systems. If you are using a Macintosh operating system,  
see the Mac Help:  
1 From the Finder desktop, double-click the Lexmark 5400 Series folder.  
2 Double-click the printer Help icon.  
Using the printer software  
Use this software  
To  
The Imaging Studio  
Open the component necessary for you to complete a task.  
The All-In-One Center Preview, scan, copy, print, or fax images.  
The Solution Center  
Print Properties  
The Photo Editor  
The Toolbar  
Find troubleshooting, maintenance, and cartridge ordering information.  
Select the best print settings for the document you are printing.  
Edit photos and graphics.  
Create printer-friendly versions of an active Web page.  
Fast Pics  
Transfer digital photos from a memory card, a flash drive, or a PictBridge-enabled digital camera  
to the computer. You can also print photos using the computer.  
The Fax Setup Utility Adjust fax settings.  
Using the Imaging Studio  
The Imaging Studio buttons link to software and information that help you with the following tasks:  
Printing, browsing, or sharing photos  
Using photos from a memory card, flash drive, or PictBridge-enabled digital camera  
Printing an album page  
Scanning and editing text using OCR  
Scanning, copying, or faxing  
Finding our Web site  
Finding tips on using the software  
Finding maintenance and troubleshooting information  
To open the Imaging Studio, use one of these methods:  
Method 1  
Method 2  
From the desktop, double-click the Imaging Studio  
icon.  
1 Click Start Œ Programs or All Programs Œ Lexmark  
5400 Series.  
2 Select Imaging Studio.  
33  
Click the Imaging Studio button for the task you want to complete.  
Click  
To  
Details  
Print photos  
Print common photo sizes from saved images on  
the computer.  
Share photos  
E-mail images or photos which are stored on the  
computer.  
Use memory card photos  
Browse photos  
Print an album page  
Scan & edit text (OCR)  
Scan  
Save or print photos from an inserted memory  
card, flash drive, or PictBridge-enabled digital  
camera.  
View photos saved on the computer.  
Print an album or scrapbook page with various  
photo sizes.  
Use Optical Character Recognition (OCR) to  
scan a document to a word processor so you can  
edit the text.  
Scan a photo or document.  
Copy  
Copy photos or documents.  
Enlarge, reduce, or change other features  
before printing.  
Fax  
Fax a document or an image saved on the  
computer.  
Access the Web  
Visit our Web site.  
Learn more about what you can do with this software.  
34  
Click  
To  
Details  
Find maintenance and troubleshooting information and tools to keep the printer working  
properly.  
Using the All-In-One Center  
Opening the All-In-One Center  
Use the All-In-One Center software to scan, copy, and fax documents.  
To open the All-In-One Center, use one of these methods:  
Method 1  
Method 2  
From the desktop, double-click the Imaging Studio  
icon, and then click the Scan or Copy button.  
1 Click Start Œ Programs or All Programs Œ Lexmark  
5400 Series.  
2 Select All-In-One Center.  
Using the Scanning & Copying tab  
Click  
To  
Scan  
Select a program to send a scanned image to.  
Select what type of image is being scanned.  
Select the scan quality.  
Note: Click Display Advanced Scan Settings to view all settings.  
Copy  
Select the quantity and color of copies.  
Select a quality setting for copies.  
Select a blank paper size.  
Select the size of the original document.  
Lighten or darken copies.  
Enlarge or reduce copies.  
Note: Click Display Advanced Copy Settings to view all settings.  
35  
Click  
To  
Print  
Repeat an image several times on one page.  
Creative Tasks  
Enlarge or reduce an image.  
Print an image as a multiple-page poster.  
Share  
E-mail an image.  
Fax using your computer modem.  
Save  
Save an image on your computer.  
MagiChop—Save multiple photos.  
Edit  
Edit text found in a scanned document (OCR).  
Modify an image with a photo editor.  
Preview Now  
View an image of what will be printed or copied.  
Note: When multiple sheets are loaded into the ADF, the Preview  
Now feature will only display the first sheet in the Scan Preview area.  
Select a region of the previewed image to scan or copy.  
Note: For more information about the Scanning & Copying tab, click Help in the top center of the screen.  
Using the Saved Images tab  
Use the Saved Images tab to perform tasks with images that are saved on the computer.  
From here  
You can  
Preview  
Show or create folders.  
Preview and select images.  
Rename, delete, or edit selected images.  
Open With  
Select where to send the saved images.  
Photo Prints  
Click Show More Printing Options to view and adjust the print settings. You can:  
Select the quantity and color of copies.  
Select a quality setting for copies.  
Select a blank paper size.  
Lighten or darken copies.  
Enlarge or reduce copies.  
Note: Click Next to select and print photos in standard sizes.  
36  
From here  
You can  
Creative Tasks  
Print  
Print an album page with various photo sizes.  
Enlarge or reduce an image.  
Print an image as a multiple-page poster.  
Share  
Fax an image or document.  
E-mail an image or document.  
Edit  
Edit text found in a scanned document (OCR).  
Modify an image with a photo editor.  
Note: For more information about using the Saved Images tab, click Help in the top center of the screen.  
Using the Maintain/Troubleshoot link  
The Maintain/Troubleshoot link provides you with direct links to the Solution Center and the Fax Setup Utility.  
1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.  
2 Select All-In-One Center.  
3 Click Maintain/Troubleshoot.  
4 Select from these topics:  
Maintain or fix quality problems  
Troubleshoot problems  
Device status and ink levels  
More printing ideas and how to's  
Contact information  
Advanced  
View the software version and copyright information  
Display the Fax Printer Setup Utility  
Using the Solution Center  
The Solution Center provides help, as well as information about the printer status and ink level.  
To open the Solution Center, use one of these methods:  
Method 1  
Method 2  
From the desktop, double-click the Imaging Studio icon,  
and then click the Maintain/Troubleshoot button.  
1 Click Start Œ Programs or All Programs Œ Lexmark  
5400 Series.  
2 Select Solution Center.  
The Solution Center consists of six tabs:  
From here  
You can  
Printer Status (Main dialog)  
View the status of the printer. For example, while printing, the status  
of the printer is Busy Printing.  
View ink levels and order new print cartridges.  
37  
From here  
You can  
How To  
Learn how to:  
Use basic features.  
Print, scan, copy, and fax.  
Print projects such as photos, envelopes, cards, banners, iron-  
on transfers, and transparencies.  
Find the electronic User's Guide for more information.  
View ink levels and order new print cartridges.  
Troubleshooting  
Maintenance  
Learn tips about the current status.  
Solve printer problems.  
View ink levels and order new print cartridges.  
Install a new print cartridge.  
Note: Wait until scanning is complete before installing a new print  
cartridge.  
View shopping options for new cartridges.  
Print a test page.  
Clean to fix horizontal streaks.  
Align to fix blurry edges.  
Troubleshoot other ink problems.  
View ink levels and order new print cartridges.  
Contact Information  
Advanced  
Learn how to contact us by telephone or on the World Wide Web.  
View ink levels and order new print cartridges.  
Change the appearance of the Printing Status window.  
Turn printing voice notification on or off.  
Change network printing settings.  
Share information with us regarding how you use the printer.  
Obtain software version information.  
View ink levels and order new print cartridges.  
Note: For more information, click Help in the lower right corner of the screen.  
Using Print Properties  
Opening Print Properties  
Print Properties is the software that controls the printing function when the printer is connected to a computer. You can  
change the settings in Print Properties based on the type of project you want to create. You can open Print Properties from  
almost any program:  
1 With a document open, click File Œ Print.  
2 From the Print dialog, click Properties, Preferences, Options, or Setup.  
38  
Using the Save Settings menu  
From the “Save Settings” menu, you can name and save the current Print Properties settings for future use. You can save  
up to five custom settings.  
Using the I Want To menu  
The “I Want To” menu contains a variety of task wizards (printing a photo, an envelope, a banner, a poster, or printing on  
both sides of the paper) to help you select the correct print settings for a project.  
Using the Options menu  
Use the “Options” menu to make changes to the Quality Options, Layout Options, and Printing Status Options settings.  
For more information on these settings, open the tab dialog from the menu, and then click the Help button on the dialog.  
The “Options” menu also provides direct links to different parts of the Solution Center as well as software version  
information.  
Using the Print Properties tabs  
All of the print settings are on the three main tabs of the Print Properties software: Quality/Copies, Paper Setup, and Print  
Layout.  
Tab  
Options  
Quality/Copies  
Select a Quality/Speed setting.  
Select a Paper Type.  
Customize how the printer prints several copies of a single print job: collated  
or normal.  
Choose Automatic Image Sharpening.  
Choose to have the last page printed first.  
Paper Setup  
Print Layout  
Specify the size of paper loaded.  
Select the orientation of the document on the printed page: portrait or  
landscape.  
Select the layout you want to print.  
Choose to print on both sides of the paper, and select a duplexing  
preference.  
Note: For more information about these settings, right-click a setting on the screen.  
39  
Using the Photo Editor  
Use the Photo Editor software to edit graphics or photos.  
1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.  
2 Select Photo Editor.  
3 Click File Œ Open.  
4 Select the image you want to edit.  
5 Click Open.  
6 Edit the image with the available tools.  
Notes:  
You can edit only one image at a time.  
Move the mouse pointer over the tool for a description.  
To undo or redo changes, click the corresponding arrow next to Undo in the top center of the screen. You can  
reverse multiple changes.  
7 Click File Œ Save as.  
8 Enter a file name and file type, and then click Save.  
From here  
You can  
Quick Fixes  
Reduce the red-eye effect caused by light reflection.  
Fix the photo with one click.  
Colorize the image using antiquing or sepia tones.  
Crop the image.  
Rotate the image.  
Flip the image.  
Image Adjust  
Adjust the color depth.  
Adjust the color balance.  
Colorize the image.  
Adjust the Brightness/Contrast.  
Adjust the blur.  
Adjust the sharpness.  
Despeckle (blur) the image to remove dust and scratches.  
Adjust the exposure.  
Enhance the color level.  
Image Size  
Change the units of measurement.  
Resize the image.  
Crop the image.  
40  
From here  
You can  
Drawing Tools  
Select an area by dragging a box around it. Use this for text box placement  
and cutting and copying areas.  
Add text.  
Fill pixels with color.  
Draw with a pencil tool.  
Draw with a line tool.  
Erase areas.  
Paint areas with a paintbrush tool.  
Pick up a color using the eyedropper.  
Using the Toolbar  
The Toolbar lets you create printer-friendly versions of Web pages.  
Note: The Toolbar launches automatically when you browse the Web using Microsoft Windows Internet Explorer version  
5.5 or later.  
Click  
To  
Select Page Setup options.  
Select Options to customize the toolbar appearance or select a different setting for  
printing photos.  
Access links to the Lexmark Web site.  
Access Help for additional information.  
Uninstall the Toolbar.  
Normal  
Print an entire Web page in normal quality.  
Print an entire Web page in draft quality.  
Print an entire Web page in black and white.  
Quick  
Black and White  
41  
Click  
To  
Text Only  
Print only the text of a Web page.  
A
Photos  
Print only the photos or images on a Web page.  
Note: The number of photos or images valid for printing appears next to Photos.  
Preview  
Preview a Web page before printing.  
Using Fast Pics  
Use Fast Pics to save or print photos from a digital camera memory card or flash drive.  
Use one of these methods to open Fast Pics:  
Insert a digital camera memory card or flash drive. For more information, see “Inserting a memory card” on  
page 53 or “Inserting a flash drive” on page 54.  
From the Imaging Studio, click Use Memory Card Photos.  
With Fast Pics, you can:  
Print photos using a computer. For more information, see “Printing photos stored on the computer using the Imaging  
Studio” on page 60.  
Save photos from a memory card or flash drive to the computer. For more information, see “Transferring photos from  
a memory device to a computer using Fast Pics” on page 55.  
Using the Fax Setup Utility  
Use this utility to adjust how faxes are sent and received. When you save the settings, they apply to every fax you send  
or receive. You can also use this utility to create and edit the Speed Dial list.  
1 From the desktop, double-click the Imaging Studio icon.  
2 Click Fax.  
3 Click Manage fax history or All-In-One fax settings.  
4 Click Adjust speed dial list and other fax settings.  
5 Click each tab, and change the settings as needed.  
Note: For a list of available options, see “Customizing settings using the Fax Setup Utility” on page 78.  
6 After you finish customizing the settings, click OK.  
7 Close the Fax Setup Utility.  
42  
Loading paper and original documents  
Loading paper  
1 Make sure:  
You use paper designed for inkjet printers.  
If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you.  
(If you are not sure which side is the printable side, see the instructions that came with the paper.)  
The paper is not used or damaged.  
If you are using specialty paper, you follow the instructions that came with it.  
You do not force paper into the printer.  
2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support.  
3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges of  
the paper.  
1
2
Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides.  
Loading various paper types  
Load up to  
Make sure  
100 sheets of plain paper  
The paper is designed for use with inkjet printers.  
The paper is loaded in the center of the paper support.  
The paper guides rest against the edges of the paper.  
50 sheets of heavyweight matte paper  
25 sheets of photo paper  
The glossy or printable side of the paper faces you. (If you are not sure  
which side is the printable side, see the instructions that came with the  
paper.)  
25 sheets of glossy paper  
The paper is loaded in the center of the paper support.  
The paper guides rest against the edges of the paper.  
Note: Photos require more drying time. Remove each photo as it exits, and  
allow it to dry to avoid ink smudging.  
43  
Load up to  
Make sure  
10 envelopes  
The print side of the envelopes faces you.  
The stamp location is in the upper left corner.  
The envelopes are designed for use with inkjet printers.  
The envelopes are loaded in the center of the paper support.  
The paper guides rest against the edges of the envelopes.  
Warning: Do not use envelopes that have metal clasps, string ties, or metal  
folding bars.  
Notes:  
Do not load envelopes with holes, perforations, cutouts, or deep  
embossing.  
Do not use envelopes that have exposed flap adhesive.  
Envelopes require more drying time. Remove each envelope as it exits,  
and allow it to dry to avoid ink smudging.  
1
2
25 sheets of labels  
The print side of the labels faces you.  
The top of the labels feeds into the printer first.  
The adhesive on the labels does not extend to within 1 mm of the edge  
of the label.  
You use full label sheets. Partial sheets (with areas exposed by missing  
labels) may cause labels to peel off during printing, resulting in a paper  
jam.  
The labels are loaded in the center of the paper support.  
The paper guides rest against the edges of the labels.  
Note: Labels require more drying time. Remove each sheet of labels as it  
exits, and allow it to dry to avoid ink smudging.  
50 transparencies  
The rough side of the transparencies faces you.  
If the transparencies have a removable strip, each strip faces away from  
you and down toward the printer.  
The transparencies are loaded in the center of the paper support.  
The paper guides rest against the edges of the transparencies.  
Notes:  
Transparencies with paper backing sheets are not recommended.  
Transparencies require more drying time. Remove each transparency  
as it exits, and allow it to dry to avoid ink smudging.  
44  
Load up to  
Make sure  
10 iron-on transfers  
You follow the loading instructions that came with the iron-on transfers.  
The print side of the transfers faces you.  
The transfers are loaded in the center of the paper support.  
The paper guides rest against the edges of the transfers.  
Note: For best results, load transfers one at a time.  
25 greeting cards  
25 index cards  
25 photo cards  
25 postcards  
The print side of the cards faces you.  
The cards are loaded in the center of the paper support.  
The paper guides rest against the edges of the cards.  
1
2
Note: Photo cards require more drying time. Remove each photo card as it  
exits, and allow it to dry to avoid ink smudging.  
100 sheets of custom-size paper  
The print side of the paper faces you.  
The paper size fits within these dimensions:  
Width:  
76.2–215.9 mm  
3.0–8.5 inches  
Length:  
127.0–355.6 mm  
5.0–14.0 inches  
The paper is loaded in the center of the paper support.  
The paper guides rest against the edges of the paper.  
45  
Load up to  
Make sure  
20 sheets of banner paper  
You remove all the paper from the paper support before loading the  
banner paper.  
You tear off only the number of pages needed to print the banner.  
You place the required stack of banner paper on the top cover.  
The leading edge of the banner paper feeds into the printer first.  
The paper is loaded in the center of the paper support.  
The paper guides rest against the edges of the paper.  
You have selected the correct paper size for the banner in Print  
Properties. For more information, see “Using Print Properties” on  
page 38.  
Loading original documents into the Automatic Document Feeder  
You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying,  
and faxing. You can load A4, letter, or legal-size paper into the ADF.  
Notes:  
Use only new, unwrinkled paper that is not curled.  
Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings)  
into the ADF. Place these items on the scanner glass.  
1 If you are using A4 or letter-size paper, pull up the ADF paper stop.  
2 Adjust the paper guide on the ADF tray to the width of the original document.  
3 Fan the original document.  
2
1
46  
4 Load the original document facedown and top edge first into the ADF until you hear a beep.  
Document Loadedappears on the display, and the document feeds into the ADF.  
Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when  
using the scanner.  
Automatic Document Feeder paper capacity  
Load up to  
Make sure  
10 sheets of:  
You adjust the paper guide on the ADF tray to the width of the  
original document.  
Letter-size paper  
A4 paper  
Legal-size paper  
The original document is loaded facedown, top edge first, until  
you hear a beep.  
10 sheets of:  
You adjust the paper guide on the ADF tray to the width of the  
original document.  
Custom paper  
The original document is loaded facedown, top edge first, until  
Pre-punched paper  
Reinforced edge copier paper  
Preprinted forms  
Letterhead paper  
you hear a beep.  
The paper size fits within these dimensions:  
Width:  
210.0 mm–215.9 mm  
8.25 in.–8.5 in.  
Length:  
279.4 mm–355.6 mm  
11.0 in.–14.0 in.  
You allow preprinted media to dry thoroughly before loading into  
the ADF.  
You do not use media printed with metallic ink particles.  
You avoid embossed designs.  
47  
Loading original documents on the scanner glass  
You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can  
scan a document for faxing.  
Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on  
the scanner glass instead of in the ADF.  
1 Make sure the computer and the printer are on.  
2 Open the top cover.  
3 Place the original document or item facedown on the scanner glass in the upper left corner.  
Note: Photos should be loaded as shown.  
4 Close the top cover to avoid dark edges on the scanned image.  
48  
Printing  
Printing a document  
1 Load paper.  
2 With a document open, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
4 Adjust the settings.  
5 Click OK.  
6 Click OK or Print.  
Printing a Web page  
You can use the Toolbar to create a printer-friendly version of any Web page.  
1 Load paper.  
2 Open a Web page using Microsoft Internet Explorer 5.5 or later.  
3 If you want to check or change your print settings:  
a From the toolbar area, click Lexmark Œ Page Setup.  
b Adjust the print settings.  
c Click OK.  
Note: For additional print setting options, see “Using Print Properties” on page 38.  
4 If you want to view the Web page before printing:  
a Click Preview.  
b Use the toolbar options to scroll between pages, zoom in or out, or select whether to print text and images or text  
only.  
c Click:  
Print  
or  
Close, and continue to step 5.  
5 If needed, select a print option from the Toolbar:  
Normal  
Quick  
Black and White  
Text Only  
49  
Printing photos or images from a Web page  
1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If  
you are not sure which side is the printable side, see the instructions that came with the paper.)  
2 Open a Web page with Microsoft Internet Explorer 5.5 or later.  
On the Toolbar, the number of photos valid for printing appears next to Photos.  
3 If no number appears next to Photos:  
a From the Lexmark logo drop-down menu, select Options.  
b Select the Advanced tab.  
c Select a lower minimum photo size.  
d Click OK.  
The number of photos valid for printing appears next to Photos.  
4 Click Photos.  
The Fast Pics dialog appears.  
5 If you want to print all the photos or images using the same settings, select the size you want, the blank paper size in  
the printer, and the number of copies.  
6 If you want to print one photo or image at a time:  
a Click the photos or images you do not want to print to deselect them.  
b To make common editing changes:  
1 Right click the photo or image.  
2 Click Edit.  
3 Make your selections.  
4 Follow the instructions on the screen.  
5 When you are finished making changes, click Done.  
6 Select the size you want, the blank paper size in the printer, and the number of copies.  
7 Click Print Now.  
Printing collated copies  
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as  
groups of pages (not collated).  
Collated  
Not collated  
1 Load paper.  
2 With a document open, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
4 From the Quality/Copies tab, select the number of copies to print.  
5 Select the Collate Copies check box.  
50  
6 If you want to print with reverse page order, select the Print Last Page First check box.  
7 Click OK.  
8 Click OK or Print.  
Printing the last page first (reverse page order)  
1 Load paper.  
2 With a document open, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
4 From the Quality/Copies tab, select Print Last Page First.  
5 Click OK.  
6 Click OK or Print.  
Printing transparencies  
1 Load transparencies.  
2 With a document open, click File Œ Print.  
3 Click OK or Print.  
Note: To prevent smudging, remove each transparency as it exits, and let it dry before stacking. Transparencies may  
require up to 15 minutes to dry.  
Printing envelopes  
1 Load envelopes.  
2 From the software application, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
4 From the “I Want To” menu, select Print on an envelope.  
5 From the Envelope Size list, select the envelope size loaded.  
6 Select Portrait or Landscape orientation.  
Notes:  
Most envelopes use landscape orientation.  
Make sure the same orientation is also selected in the software application.  
7 Click OK.  
8 Click OK.  
9 Click OK or Print.  
Printing cards  
1 Load greeting cards, index cards, or postcards.  
2 From the software application, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
51  
4 Select a Quality/Speed setting.  
Select Photo for photos and greeting cards and Normal for other types of cards.  
5 Select the Paper Setup tab.  
6 Select Paper.  
7 From the Paper Size list, select a card size.  
8 Click OK.  
9 Click OK or Print.  
Notes:  
To avoid paper jams, do not force the cards into the printer.  
To prevent smudging, remove each card as it exits, and let it dry before stacking.  
Printing multiple pages on one sheet  
1 Load paper.  
2 With a document open, click File Œ Print.  
3 Click Properties, Preferences, Options, or Setup.  
4 From the Print Layout tab, select N-up.  
5 Select the number of pages to print on each page.  
6 If you want each page image to be surrounded by a border, select Print Page Borders.  
7 Click OK.  
8 Click OK or Print.  
52  
Working with photos  
Make sure that the printer settings are set correctly for the photos you wish to print. For information on how to set  
photo print settings, see “Using the Photo Card menu” on page 29.  
The following print settings will return to the factory default settings when a memory card or flash drive is removed:  
Photo Effects, Layout, Paper Size, Paper Type, Photo Size, and Quality.  
For best results, use Lexmark Premium Photo Paper or Lexmark Photo Paper.  
To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet  
individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.  
Retrieving and managing photos  
Inserting a memory card  
1 Insert a memory card.  
Insert the card with the brand name label facing to the left.  
If there is an arrow on the card, make sure it points toward the printer.  
1
2
Slot Memory card  
1
xD Picture Card  
Secure Digital  
Mini Secure Digital (with adapter)  
Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the  
slot.  
MultiMedia Card  
Memory Stick  
Memory Stick PRO  
Memory Stick Duo (with adapter) or Memory Stick PRO Duo (with adapter)  
Note: Make sure you connect the memory card to the adapter that came with it before inserting it into the  
slot.  
2
Compact Flash Type I and Type II  
Microdrive  
53  
2 Wait for the light on the printer to come on. The light blinks to indicate the memory card is being read or is transmitting  
data.  
Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.  
3 When reading of images is complete, the number of photos found appears on the display.  
Notes:  
If the printer does not read the memory card, remove and reinsert it. For more information, see “Memory card  
troubleshooting” on page 109.  
The printer recognizes one active media device at a time. If you insert more than one media device, a message  
appears on the display prompting you to designate the device you want the printer to recognize.  
Inserting a flash drive  
1 Insert the flash drive into the PictBridge port on the front of the printer.  
Note: An adapter may be necessary if your drive does not fit directly into the port.  
2 If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data. Wait for the light  
to stop blinking.  
Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.  
3 When reading of images is complete, the number of photos found appears on the display.  
Note: The printer recognizes one active media device at a time. If you insert more than one media device, a message  
appears on the display prompting you to designate the device you want the printer to recognize.  
54  
Transferring photos from a memory device to a computer using Fast Pics  
If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash  
drive.  
Note: You cannot transfer photos from a memory device to a computer through an external network adapter.  
1 Make sure the printer is connected to a computer, and both the printer and computer are on.  
2 Insert a memory card or flash drive that contains the images that you want to transfer. For more information, see  
“Inserting a memory card” on page 53 or “Inserting a flash drive” on page 54.  
The Fast Pics software automatically launches on your computer screen.  
3 From the Fast Pics dialog, click Save Photos to PC.  
The light on the printer blinks to indicate the memory card is being read or transmitting data.  
If your flash drive has a light, it blinks to indicate the flash drive is being read or is transmitting data.  
4 Wait for the light to stop blinking.  
Warning: Do not remove cables or media devices, or touch the printer in the area shown while the light is blinking.  
5 Follow the instructions on the computer screen to specify where you want to save the images.  
Transferring photos from a memory device to the computer using the control  
panel  
If the printer is connected directly to a computer, you can transfer photos to the computer from a memory card or flash  
drive.  
Note: You cannot transfer photos from a memory device to a computer through an external network adapter.  
1 Insert a memory card or a flash drive that contains the images you want to transfer. For more information, see “Inserting  
a memory card” on page 53 or “Inserting a flash drive” on page 54.  
2 Press  
or  
repeatedly until Save Photosappears.  
3 Press  
.
4 If needed, press  
or  
repeatedly until Computerappears.  
5 Follow the instructions on the computer screen.  
Transferring photos from a memory card to a flash drive  
1 Insert a memory card that contains the images you want to transfer. For more information, see “Inserting a memory  
card” on page 53.  
2 Insert a flash drive. For more information, see “Inserting a flash drive” on page 54.  
Which device is to be displayed?appears on the display.  
55  
3 Press  
or  
or  
repeatedly until Camera Cardor the specific type of your camera card appears.  
4 Press  
.
.
5 Press  
repeatedly until Save Photosappears.  
6 Press  
7 If needed, press  
or  
repeatedly until the setting you want appears.  
Notes:  
If photos on the memory card were taken on more than one date, selections will include Last Dateand Date  
Range.  
To choose a date range, press and then  
or  
repeatedly until the desired date is displayed. Date ranges  
are displayed by month and year starting with the most recent month.  
8 Press Start Color or Start Black.  
Note: If there is not enough memory on the flash drive, a prompt appears on the display.  
Printing photos using the control panel  
Printing photos stored on a memory device using the proof sheet  
1 Load plain letter or A4 size paper.  
2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a  
memory card” on page 53 or “Inserting a flash drive” on page 54.  
3 Press  
or  
or  
or  
repeatedly until Proof Sheetappears.  
4 Press  
.
.
5 Press  
repeatedly until Print Proof Sheetappears.  
to specify which category of photos you want to print.  
6 Press  
7 Press  
You can print a proof sheet:  
For all photos on the memory card  
For the 20 most recent photos, if there are 20 or more photos on the card  
By date, if the photos on the card were taken on more than one date  
8 Press  
.
9 Press again.  
One or more proof sheets print.  
10 Follow the instructions on the proof sheet to select which photos to print, number of copies, red eye reduction, page  
layout, print options, and paper size.  
Note: When making selections, make sure you completely fill in the circles.  
11 Load the proof sheet facedown on the scanner glass. For more information, see “Loading original documents on the  
scanner glass” on page 48.  
56  
12 If needed, press  
13 Press  
or  
repeatedly until Scan Proof Sheetappears.  
.
14 Press Start Color or Start Black to scan the proof sheet.  
15 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.) For more information, see “Loading paper” on page 43.  
Note: Make sure the paper matches the size you selected on the proof sheet.  
16 Press Start Color or Start Black to print your photos.  
Warning: Do not remove the memory card or flash drive, or turn off the printer, until the photos you selected in the photo  
proof sheet have been printed. The proof sheet becomes invalid when the memory card or flash drive is removed from the  
printer, or any time the printer is turned off.  
Printing all photos  
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.) For more information, see “Loading paper” on page 43.  
2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a  
memory card” on page 53 or “Inserting a flash drive” on page 54.  
3 Press  
or  
repeatedly until Print Photosappears.  
4 Press  
.
5 Press  
or  
repeatedly until Print All Photosappears.  
6 Press Start Color or Start Black.  
The print settings used on the print job are displayed sequentially on the second line of the display.  
7 Press Start Color or Start Black again.  
Printing photos by date range  
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.) For more information, see “Loading paper” on page 43.  
2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a  
memory card” on page 53 or “Inserting a flash drive” on page 54.  
3 Press  
or  
repeatedly until Print Photosappears.  
4 Press  
.
5 Press  
or  
repeatedly until Print Photo Rangeappears.  
6 Press  
.
Dates are displayed by month and year starting with the most recent month.  
7 Press  
or  
to select the month you want.  
8 Press  
.
57  
9 Press Start Color or Start Black.  
The print settings to be used on the print job are displayed sequentially on the second line of the display.  
10 Press Start Color or Start Black again.  
Printing photos using color effects  
You can use the control panel to apply color effects to your photos.  
Note: You can also print photos with color effects using a proof sheet. For more information, see “Printing photos stored  
on a memory device using the proof sheet” on page 56.  
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.) For more information, see “Loading paper” on page 43.  
2 Insert a memory card or flash drive that contains the images you want to print. For more information, see “Inserting a  
memory card” on page 53 or “Inserting a flash drive” on page 54.  
3 Press  
or  
repeatedly until Photo Effectsappears.  
4 Press  
.
5 Press  
or  
repeatedly until the color effect you want appears.  
Note: Color effect selections include Sepia, Antique Grey, and Antique Brown.  
6 Press  
.
Note: The color effect applies to all the photos you print until the active memory card or flash drive is removed.  
Printing photos from a digital camera using DPOF  
Digital Print Order Format (DPOF) is a feature available on some digital cameras. If your camera supports DPOF, you can  
specify which photos to print, how many of each, and print settings while the memory card is still in the camera. The printer  
recognizes these settings when you insert the memory card into the printer.  
Notes:  
Make sure the photo print settings you select match your current printer settings. For information on changing printer  
photo settings, see “Using the Photo Card menu” on page 29.  
If you want to print photos by photo number, use the photo numbers printed on your proof sheet. For information on  
using a proof sheet, see “Printing photos stored on a memory device using the proof sheet” on page 56.  
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.) For more information, see “Loading paper” on page 43.  
2 Insert a memory card. For more information, see “Inserting a memory card” on page 53.  
3 Press  
or  
repeatedly until Print Photosappears.  
4 Press  
.
5 Press  
or  
repeatedly until Print DPOF Selectionappears.  
6 Press Start Color or Start Black.  
58  
Using a PictBridge-enabled digital camera to control printing photos  
You can connect a PictBridge-enabled digital camera to the printer, and use the buttons on the camera to select and print  
photos.  
1 Insert one end of the USB cable into the camera.  
Note: Use only the USB cable that came with the digital camera.  
2 Insert the other end of the cable into the PictBridge port on the front of the printer.  
Notes:  
Make sure the PictBridge-enabled digital camera is set to the correct USB mode. For more information, see the  
camera documentation.  
The printer recognizes one active media device at a time. If you insert more than one media device, a message  
appears on the display prompting you to designate the device you want the printer to recognize.  
If the PictBridge connection is successful, the following appears on the printer display: PictBridge camera  
detected. Press to change settings.If any other message appears, see “Error messages” on  
page 110.  
3 Follow the instructions in the camera documentation to select and print photos.  
Note: If the printer is turned off while the camera is connected, you must disconnect and then reconnect the camera.  
Printing photos using the computer  
Notes:  
To print photos or images from a Web page, see “Printing photos or images from a Web page” on page 50.  
To use advanced photo-editing options, see “Using the Photo Editor” on page 40.  
Printing photos stored on a memory device using Fast Pics  
1 Load paper. For best results, use photo or glossy paper with the glossy or printable side facing you. (If you are not  
sure which side is the printable side, see the instructions that came with the paper.)  
2 Insert a memory card or flash drive that contains images you want to print. For more information, see “Inserting a  
memory card” on page 53 or “Inserting a flash drive” on page 54.  
The Fast Pics dialog appears.  
3 From the dialog that appears, click on each photo that you want to print.  
59  
4 Select the size for each photo, the paper size in the printer, and the number of copies.  
5 Click Print Now.  
Printing photos stored on the computer using the Imaging Studio  
1 Load photo or heavyweight matte paper with the glossy or printable side facing you. (If you are not sure which side is  
the printable side, see the instructions that came with the paper.)  
2 From the desktop, double-click the Imaging Studio icon.  
3 Click Print Photos.  
4 Click Change Folders.  
5 From the directory, select the folder where your photos are stored.  
6 Click OK.  
7 From the dialog that appears, click each photo that you want to print.  
8 Select the size for each photo, the paper size in the printer, and the number of copies.  
9 Click Print Now.  
Creating and printing a scrapbook or album page  
1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If  
you are not sure which side is the printable side, see the instructions that came with the paper.)  
2 From the desktop, double-click the Imaging Studio icon.  
3 Click Print Album Page.  
4 Click Show Folders.  
5 From the directory in the right panel, select the folder where your photos are stored.  
6 Close the directory in the right panel.  
7 From the Paper Size drop-down menu, select a paper size.  
8 From the Page Layout drop-down menu, select a page layout.  
For more options:  
a Click Change the category of layouts listed above.  
b Select a layout for the photos.  
c Click OK.  
d From the Page Layout drop-down menu, select a page layout.  
9 Drag the photos onto the page.  
Note: Right-click the photo on the page for editing options.  
10 Click Print Now.  
Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.  
Adding text captions to a photo page  
1 Load paper. For best results, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If  
you are not sure which side is the printable side, see the instructions that came with the paper.)  
2 From the desktop, double-click the Imaging Studio icon.  
60  
3 Click Print Album Page.  
4 From the directory in the right panel, select the folder where your photos are stored.  
5 Close the directory in the right panel.  
6 Click Change the category of layouts listed above.  
7 Select Only Scrapbook Pages.  
8 Click OK.  
9 Select a paper size for the photos.  
10 Select a page layout containing a black box.  
11 Drag the photos onto the page.  
12 Click inside the white box. A dialog appears.  
13 Enter the text you want.  
14 Click OK.  
15 Click Print Now.  
Note: To prevent smudging, remove each page as it exits, and let it dry before stacking.  
61  
Copying  
ADF  
Scanner glass  
Use the ADF for multiple-page A4, letter or legal size  
documents.  
Use the scanner glass for single pages, small items (such  
as postcards or photos), transparencies, photo paper, or  
thin media (such as magazine clippings).  
Note: If you want to customize copy settings, see “Using the Copy menu” on page 26.  
Making a copy  
1 Load paper.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the control panel, press Copy Mode.  
4 Press Start Color or Start Black.  
Copying photos  
1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see  
the instructions that came with the paper.)  
2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see “Loading original  
documents on the scanner glass” on page 48.  
3 If necessary, press Copy Mode.  
4 Press  
.
5 Press  
or  
or  
repeatedly until Qualityappears.  
6 Press  
.
7 Press  
repeatedly until Photoappears.  
62  
8 Press  
.
.
.
.
9 Press  
or  
or  
or  
or  
repeatedly until Paper Sizeappears.  
repeatedly until the size you want appears.  
repeatedly until Original Sizeappears.  
repeatedly until the size you want appears.  
10 Press  
11 Press  
12 Press  
13 Press  
14 Press  
15 Press  
16 Press Start Color or Start Black.  
Collating copies  
If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as  
groups of pages (not collated).  
Collated  
Not collated  
1 Load paper.  
2 Load an original document facedown into the ADF or on the scanner glass.  
3 From the control panel, press Copy Mode.  
4 Press  
.
5 Press  
or  
repeatedly until Collateappears.  
6 Press  
.
7 Press  
or  
repeatedly until the number of copies you want to print appears.  
8 Press Start Color or Start Black.  
Note: If you are using the scanner glass, a message appears prompting you for additional pages.  
Repeating an image on one page  
You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers,  
and handouts.  
1 Load paper.  
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you.  
(If you are not sure which side is the printable side, see the instructions that came with the paper.)  
2 Load an original document facedown on the scanner glass.  
3 From the control panel, press Copy Mode.  
63  
4 Press  
.
5 Press  
or  
repeatedly until Repeat Imageappears.  
6 Press  
.
7 Press  
or  
repeatedly until the number of images you want to print on one page appears.  
8 Press Start Color or Start Black.  
Enlarging or reducing an image  
1 Load paper.  
Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you.  
(If you are not sure which side is the printable side, see the instructions that came with the paper.)  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the control panel, press Copy Mode.  
4 Press  
.
5 Press  
or  
or  
repeatedly until Resizeappears.  
6 Press  
.
7 Press  
repeatedly until the setting you want appears.  
Note: To select Custom Resize, press and use the keypad to enter a custom size.  
8 Press Start Color or Start Black.  
64  
Scanning  
ADF  
Scanner glass  
Use the ADF for multiple-page A4, letter, or legal size  
documents.  
Use the scanner glass for single pages, small items (such  
as postcards or photos), transparencies, photo paper, or  
thin media (such as magazine clippings).  
Note: If you want to customize scan settings, see “Using the Scan menu” on page 27.  
Scanning a document  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
3 Press Scan Mode.  
4 Press  
or  
repeatedly until the destination to which you want to scan appears.  
5 Press Start Color or Start Black.  
6 If you want to save the scan, from the software application, click File Œ Save As.  
7 Enter the file name, format, and location where you want the scanned image saved.  
8 Click Save.  
Customizing scan settings using the computer  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Scan.  
The All-In-One Center appears on the computer screen with the Scanning & Copying tab open.  
5 Click Preview Now.  
65  
6 If you want to scan only a portion of the document, click and drag the dotted line box to select a specific area of the  
preview image to scan.  
7 From the “Send scanned image to” menu, select a program.  
8 Select what is being scanned.  
9 Select a scan quality.  
10 If you want to make additional selections:  
a Click Display Advanced Scan Settings.  
b Customize the scan settings using the tabs listed in the following table.  
c Click OK.  
11 Click Scan Now.  
Advanced Scan Settings tabs Options  
Scan  
Select the color depth.  
Select the scan resolution.  
Select Optical Scan settings.  
Select an auto-crop setting.  
Select an exact area to be scanned.  
Choose to convert the scanned item to text for editing.  
Choose to scan multiple images before output.  
Update the list of applications to which you want to send scans.  
Update the default fax driver.  
Image Enhancements  
Image Patterns  
Straighten images after scan (deskew).  
Select whether to sharpen blurry edges.  
Adjust brightness of the image.  
Adjust the color correction curve (gamma) of the image.  
Remove image patterns from magazines or newspapers (descreen).  
Reduce more or less of the background noise (scratches) on the color document.  
Note: For more information, click Help at the bottom of the screen.  
Scanning documents or images for e-mailing  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the control panel, press Scan Mode.  
4 Press  
or  
repeatedly until E-mailappears.  
5 Press Start Color or Start Black.  
6 Follow the instructions on the computer screen.  
66  
Scanning text for editing  
Use the Optical Character Recognition (OCR) software feature to turn scanned images into text you can edit with a word-  
processing application.  
1 Make sure:  
The printer is connected to a computer, and both the printer and the computer are on.  
ABBYY Fine Reader is installed.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Scan & Edit Text (OCR).  
5 Click Preview Now.  
Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time  
when using the scanner.  
6 Select a word-processing program to edit the text.  
7 Click Send Now.  
8 Edit and save the document.  
Scanning images for editing  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Scan.  
5 From the “Send scanned image to” menu, select a graphics program to edit the images.  
6 Click Scan Now.  
When the image finishes processing, it opens in the program you selected.  
7 Edit the image using the tools available in the graphics program. For more information, see the documentation that  
came with the graphics program.  
Scanning clear images from magazines or newspapers  
Descreening helps to remove wavy patterns from images scanned from magazines or newspapers.  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Scan.  
67  
5 Click Display Advanced Scan Settings.  
6 Select the Image Patterns tab.  
7 Select the Remove image patterns from magazine/newspaper (descreen) check box.  
8 From the “What was scanned?” menu, select Magazine or Newspaper.  
9 Click OK.  
10 From the “Send scanned image to” menu, select the destination to which you want to send the scan.  
11 Click Scan Now.  
Scanning to a computer over a network  
1 Make sure:  
The printer is connected to the network through a print server, and the printer, the print server, and the computer  
receiving the scan are on.  
The printer is configured to scan over a network (Direct IP Printing).  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the control panel, press Scan Mode.  
4 Press  
or  
repeatedly until the computer to which you want to scan is highlighted.  
5 If you set a PIN during network setup, enter it using the numeric keypad, and press  
.
6 Press  
or  
repeatedly until the scan destination you want appears.  
7 Press Start Color or Start Black.  
68  
Faxing  
ADF  
Scanner glass  
Use the ADF for:  
Multiple-page A4 or letter-size documents.  
Legal-size documents.  
Use the scanner glass for single pages, small items (such as postcards  
or photos), transparencies, photo paper, or thin media (such as  
magazine clippings).  
Note: If you want to customize fax settings:  
Using the control panel, see “Using the Fax menu” on page 28.  
Using the computer, see “Customizing settings using the Fax Setup Utility” on page 78.  
69  
Sending a fax  
Entering a fax number  
1 From the control panel, press Fax Mode.  
2 Enter a fax number using:  
The text box  
Enter a fax number using the keypad.  
Notes:  
You can include a calling card number as part of the fax number.  
Enter a maximum of 64 digits in a fax number.  
Press Pause / Redial to insert a three-second pause in a number you  
are entering to wait for an outside line or get through an automated  
answering system.  
Speed Dial or Group Dial  
a Press Phone Book.  
b Enter Speed Dial and/or Group Dial numbers.  
Press  
or  
repeatedly until the Speed Dial or Group Dial number  
you want appears.  
Use the keypad to enter the number of the Speed Dial entry (1–89)  
or Group Dial entry (90–99).  
Notes:  
For instructions on how to add Speed Dial or Group Dial numbers  
using the computer, see “Setting up Speed Dial numbers” on  
page 74.  
For instructions on how to add Speed Dial or Group Dial numbers  
using the control panel, see “Using the Phone Book” on page 75.  
3 If you want to send a fax to a group of numbers (broadcast fax):  
a Press  
.
b Repeat step 2, using any combination of the previous methods, until a maximum of 30 fax numbers have been  
entered.  
Sending a fax using the control panel  
1 Make sure the printer is on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the control panel, press Fax Mode.  
4 Enter a fax number or press Phone Book to select a number from the Speed Dial or Group Dial list. For more  
information, see “Entering a fax number” on page 70.  
Note: To set up Speed Dial, see “Setting up Speed Dial numbers” on page 74.  
70  
5 If you want to send a fax to a group of numbers (broadcast fax):  
a Press  
.
b Repeat step 4 and press until a maximum of 30 fax numbers have been entered.  
6 Press Start Color or Start Black.  
Sending a fax using the computer  
You can scan a document to the computer and then fax it to someone using the software.  
1 Make sure the printer is connected to a computer, and both the printer and the computer are on.  
2 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Fax.  
5 Click Fax a document in the All-in-One Center.  
6 Follow the instructions on the computer screen to complete the task.  
Sending a broadcast fax at a scheduled time  
You can send a fax to a combination of up to 30 people or groups at a time you choose.  
1 Load an original document facedown into the ADF or on the scanner glass.  
Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine  
clippings) into the ADF. Place these items on the scanner glass.  
2 From the control panel, press Fax Mode.  
3 Press  
.
4 Press  
or  
or  
repeatedly until Delay Faxappears.  
5 Press  
.
6 Press  
repeatedly until Delay Untilappears.  
7 Press  
.
8 Enter the time you want to send the fax.  
9 Press  
.
10 If the printer is not set to the 24 hour mode, press  
or  
repeatedly to select AM or PM.  
11 Press to save your settings.  
12 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more  
information, see “Entering a fax number” on page 70.  
13 If needed, repeat step 12 and press until a maximum of 30 fax numbers have been entered.  
14 Press Start Color or Start Black.  
71  
Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the  
fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed  
again.  
Sending a fax while listening to a call (On Hook Dial)  
The manual dialing feature lets you dial a telephone number while listening to the call through a speaker on the printer. It  
is useful when you must navigate an automated answering system or enter a calling card number before sending your fax.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
repeatedly until On Hook Dialappears.  
4 Press  
.
You can now hear the dial tone of the telephone line.  
5 Enter a fax number, or press Phone Book to select a number from the Speed Dial or Group Dial list. For more  
information, see “Entering a fax number” on page 70.  
Note: Press the keypad numbers to use an automated answering system.  
6 Press Start Color or Start Black.  
Receiving a fax  
Receiving a fax automatically  
1 Make sure the Fax Auto Answer light is on.  
2 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of rings  
before receiving a fax automatically” on page 77.  
Receiving a fax with an answering machine  
Note: You must set up the equipment as shown in “Connecting to an answering machine” on page 18.  
To receive a fax with an answering machine connected to the printer:  
1 Make sure the Fax Auto Answer light is on.  
When a telephone ring is detected, the answering machine picks up the call.  
If the printer detects a fax, it receives the fax and disconnects the answering machine.  
If the printer does not detect a fax, the answering machine receives the call.  
2 Set the answering machine to answer incoming calls before the printer does.  
For example, if you set the answering machine to answer calls after three rings, set the printer to answer calls after  
five rings.  
3 To set the number of telephone rings before the printer automatically receives faxes, see “Setting the number of rings  
before receiving a fax automatically” on page 77.  
72  
Receiving a fax manually  
1 Make sure the Auto Answer light is off.  
2 To receive the fax:  
Press Start Color or Start Black.  
or  
Press * 9 * on the telephone after you answer it and hear fax tones.  
3 Hang up the telephone. The printer receives the fax.  
Using Caller ID  
Caller ID is a service provided by some telephone companies that identifies the telephone number (and possibly the name)  
of the person who is calling. If you subscribe to this service, it works with the printer. When you receive a fax, the telephone  
number of the person who is sending you the fax appears on the display.  
Note: Caller ID is available only in some countries and regions.  
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF). Depending on the country or  
region you live in and the telecommunications company you subscribe to, you may need to switch the pattern to display  
Caller ID information.  
1 From the control panel, press Fax Mode.  
2 Press  
or  
or  
or  
or  
repeatedly until Toolsappears.  
3 Press  
.
.
.
4 Press  
repeatedly until Device Setupappears.  
repeatedly until Caller ID Patternappears.  
repeatedly until the setting you want appears.  
5 Press  
6 Press  
7 Press  
8 Press  
9 Press to save the setting.  
Forwarding faxes  
Use the fax forwarding feature if you are going to be away, but still want to receive your faxes. There are three fax forwarding  
settings:  
Off—(Default).  
Forward—The printer sends the fax to the designated fax number.  
Print & Forward—The printer prints the fax and then sends it to the designated fax number.  
To set up fax forwarding:  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
73  
5 Press  
or  
or  
or  
repeatedly until Ringing and Answeringappears.  
repeatedly until Fax Forwardappears.  
6 Press  
.
.
.
7 Press  
8 Press  
9 Press  
repeatedly until the setting you want appears.  
10 Press  
11 Enter the number to which you want to forward the fax.  
12 Press to save the setting.  
Note: If you select Forward or Print & Forward, Forwardwill appear in the lower left corner of the fax default menu.  
To view the selected setting, press  
repeatedly.  
Printing fax activity reports  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Reportsappears.  
6 Press  
.
.
7 Press  
repeatedly until the type of report you want to print appears.  
repeatedly until the setting you want appears.  
8 Press  
9 Press  
10 Press to print the report.  
Setting up Speed Dial numbers  
1 From the desktop, double-click the Imaging Studio icon.  
2 Click Fax.  
3 Click Manage fax history or All-In-One fax settings.  
4 Click Adjust speed dial list and other fax settings.  
5 Click the Speed Dial tab.  
6 To add a fax number to your Speed Dial list:  
a Click the next empty line in the list.  
b Enter a fax number.  
c Place the cursor in the Contact Name field.  
74  
d Enter a contact name.  
e Repeat step a through step d as necessary using lines 2–89.  
7 To add a fax group:  
a Scroll down and click on line 90.  
A new entry box appears.  
b Click on the next empty line in the list.  
c Enter up to 30 fax numbers for the group.  
d Place the cursor in the Contact Name field.  
e Enter a contact name.  
f
Repeat step b through step e to add additional groups using lines 91–99 as necessary.  
8 Click OK to save the entries.  
Notes:  
You can include a calling card number as part of the fax number.  
Enter a maximum of 64 digits in a fax number.  
Using the Phone Book  
The Phone Book is a directory of Speed Dial entries (1–89) and Group Dial entries (90–99).  
To access a Phone Book entry:  
1 From the control panel, press Phone Book.  
2 Press  
or  
repeatedly until the entry you want appears.  
or  
Use the keypad to enter the number of the Speed Dial or Group Dial entry.  
To access the Phone Book menu:  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
repeatedly until Phone Bookappears.  
4 Press  
.
5 Press  
or  
repeatedly until the setting you want appears.  
6 Press , and follow the instructions on the display.  
Use this  
View  
To  
View Phone Book entries.  
Add  
Create a new Speed Dial or Group Dial entry.  
Delete a Speed Dial or Group Dial entry.  
Edit a Speed Dial or Group Dial entry.  
Print all Speed Dial and Group Dial entries in the Phone Book.  
Remove  
Modify  
Print  
75  
Note: For instructions on how to add Speed Dial or Group Dial entries to the Phone Book using the computer, see “Setting  
up Speed Dial numbers” on page 74.  
Customizing dial settings  
Setting up a dialing prefix  
You can add a prefix of up to eight characters to the beginning of each number dialed. Characters can include numbers,  
commas, and/or the symbols * and #.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Dial Prefix appears.  
6 Press  
.
.
7 Press  
8 Press  
9 To change the setting, press  
10 Press  
or  
repeatedly until Createappears.  
.
11 Enter the prefix to be dialed before each telephone number.  
12 Press to save the setting.  
Setting the distinctive ring  
Distinctive ring is a service provided by some telephone companies that assigns multiple phone numbers to a single  
telephone line. If you subscribe to this service, you can program your printer to have a distinctive ring pattern and phone  
number for incoming faxes.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Ringing and Answeringappears.  
repeatedly until Ring Patternappears.  
6 Press  
.
.
7 Press  
8 Press  
76  
9 Press  
or  
repeatedly until the ring pattern you want appears.  
10 Press to save the setting.  
Setting the number of rings before receiving a fax automatically  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Ringing and Answeringappears.  
repeatedly until Pick Up Onappears.  
6 Press  
.
.
7 Press  
8 Press  
9 Press  
repeatedly until the setting you want appears.  
10 Press to save the setting.  
11 Make sure the Fax Auto Answer light is on.  
When the number of rings you set is detected, the printer automatically receives the incoming fax.  
Setting up to fax while behind a PBX  
If the printer is being used in a business or office, it may be connected to a Private Branch Exchange (PBX) telephone  
system. Ordinarily, when dialing a fax number, the printer waits to recognize the dial tone and then dials the fax number.  
However, this method of dialing may not work if the PBX telephone system uses a dial tone that is not recognizable to  
most fax machines. The “Dialing while behind a PBX” feature enables the printer to dial the fax number without waiting to  
recognize the dial tone.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Dial Methodappears.  
repeatedly until Behind PBXappears.  
6 Press  
.
.
7 Press  
8 Press  
9 Press  
10 Press to save this setting.  
77  
Customizing fax settings  
Customizing settings using the Fax Setup Utility  
You can adjust the fax settings in the Fax Setup Utility. These settings apply to the faxes you send or receive.  
1 From the desktop, double-click the Imaging Studio icon.  
2 Click Fax.  
3 Click Manage fax history or All-In-One fax settings.  
4 Click Adjust speed dial list and other fax settings.  
78  
5 Click each tab, and change the settings as needed.  
Tab  
Options  
Dialing and Sending  
Select the telephone line format you want to use.  
Enter a dialing prefix.  
Select a dialing volume.  
Enter your name and fax number.  
Notes:  
You can include a calling card number as part of the fax number.  
Enter a maximum of 64 digits in a fax number.  
Select the number of times you want the machine to redial and the time  
between those attempts if the fax cannot be sent on the first try.  
Choose whether to scan the entire document before dialing the number.  
Note: Select After Dialif you are sending a large fax or a  
multiple-page color fax.  
Select a maximum send speed and print quality for outgoing faxes.  
From the “Automatic fax conversion” line, select ONto match the  
resolution setting of the receiving fax machine.  
Ringing and Answering  
Fax Printing / Reports  
Select incoming call options.  
Select auto answer options.  
Select whether you want to forward a fax, or print it and then forward it.  
Enter a fax forwarding number.  
Manage blocked faxes.  
Automatically reduce an incoming fax to fit to the paper size loaded, or  
print it on two sheets of paper.  
Choose whether to print a footer (the date, time, and page number) to  
appear on each page you receive.  
Select a paper source.  
Choose whether to print on both sides of the paper.  
Select when to print fax activity and confirmation reports.  
Speed Dial  
Create, add to, edit, or delete entries from the Speed Dial list, including Group  
Dial entries.  
6 Click OK after you finish customizing the settings.  
7 Close the Fax Setup Utility.  
Setting up a fax header  
During the initial setup of your printer, you were prompted to enter your name, fax number, date, and time. This information  
is used to create a fax header for faxes you send.  
If you have not entered this information:  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
79  
5 Press  
or  
or  
repeatedly until Dialing and Sendingappears.  
6 Press  
.
.
7 Press  
repeatedly until Your Fax Nameappears.  
8 Press  
9 Enter your name using the keypad.  
Note: You can enter a maximum of 20 characters.  
10 Press to save the setting.  
11 Press  
or  
repeatedly until Your Fax Numberappears.  
12 Press  
.
13 Enter your fax number using the keypad.  
Note: You can enter a maximum of 64 numbers.  
14 Press to save the setting.  
15 Press  
twice.  
16 Press  
or  
or  
or  
repeatedly until Toolsappears.  
17 Press  
.
.
.
18 Press  
repeatedly until Device Setupappears.  
19 Press  
20 Press  
repeatedly until Date/Timeappears.  
21 Press  
22 Enter the date using the keypad.  
23 Press  
.
24 Enter the time using the keypad.  
25 Press  
.
26 If the hour you entered is 12 or less, press  
or  
repeatedly until AM, PM, or 24hrappears.  
27 Press to save the setting.  
Setting up a fax footer  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
80  
5 Press  
or  
or  
or  
repeatedly until Fax Printingappears.  
repeatedly until Fax Footerappears.  
repeatedly until Onappears.  
6 Press  
.
.
.
7 Press  
8 Press  
9 Press  
10 Press  
11 During the initial setup of your printer, you were prompted to enter the date and time. If you have not entered this  
information:  
a Press  
twice.  
b Press  
or  
or  
or  
repeatedly until Toolsappears.  
c Press  
.
.
.
d Press  
repeatedly until Device Setupappears.  
e Press  
f
Press  
repeatedly until Date/Timeappears.  
g Press  
h Enter the date using the keypad.  
i
j
Press  
.
Enter the time using the keypad.  
k Press  
.
l
If the hour you entered is 12 or less, press  
or  
repeatedly until AM, PM, or 24hrappears.  
m Press to save the setting.  
Blocking unwanted changes to fax settings  
This feature blocks network users from changing fax settings.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
repeatedly until Toolsappears.  
4 Press  
.
5 Press  
repeatedly until Device Setupappears.  
until Host Fax Settingsappears.  
6 Press  
.
.
7 Press  
8 Press  
81  
9 Press  
or  
until Blockappears.  
10 Press to save this setting.  
Blocking junk faxes  
If you have Caller ID, you can block faxes sent from specific numbers and/or all faxes which do not include a Caller ID  
number.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
repeatedly until Fax Blockingappears.  
repeatedly until Turn ON/OFFappears.  
repeatedly until Onappears.  
4 Press  
.
5 Press  
6 Press  
.
.
.
7 Press  
8 Press  
9 Press  
10 Press  
11 If you want to block faxes from specific phone numbers:  
a Press  
or  
repeatedly until Addappears.  
b Press  
.
c Enter a phone number.  
Note: You can enter a maximum of 64 numbers.  
d Press  
e If you want to enter a corresponding name, enter it using the keypad buttons.  
Press  
g If you want to enter additional numbers:  
1 Press  
.
f
.
.
2 Repeat step c through step f.  
Note: You can enter up to 50 phone numbers.  
h If you do not want to enter additional numbers:  
1 Press  
or  
repeatedly until Noappears.  
2 Press  
.
12 If you want to block all faxes that do not provide a Caller ID number:  
a Press  
or  
repeatedly until Block No-IDappears.  
b Press  
.
82  
c Press  
or  
repeatedly until Onappears.  
d Press to save the setting.  
13 If you want to print a list of blocked faxes:  
a Press  
or  
repeatedly until Printappears.  
b Press to print the list.  
83  
Networking the printer  
Installing a network printer allows users at different workstations to print to a common printer. Methods of setting up a  
network printer include:  
a direct Ethernet connection through a Lexmark print server  
sharing a printer that is locally attached to a network computer  
Note: You can also set up a wireless network using a Lexmark print server. If your printer came with a Lexmark N4050e  
print server, follow the steps on the Setup Sheet that came with your product to set it up.  
Installing network printers  
Direct IP printing  
1 Connect the printer to an external print server using a USB cable.  
2 Connect the print sever to the network using an Ethernet cable.  
Note: You may be connecting your printer directly into a wall connection or through a router. For more information,  
see the print server documentation.  
3 Insert the printer software CD.  
4 Click Install.  
5 From the “Connect Your Printer” dialog, select the network option.  
6 From the “Networking Setup” dialog, select Direct Network Attached.  
7 Select the printer/print server combination from the Network Printers list.  
Note: If more than one is listed, match the MAC address of the print server to the one in the list. For more information,  
see “Finding your MAC address” on page 85.  
Shared printing  
Installing software and sharing the printer on the network (on the host computer)  
1 Connect the printer to a network computer using a USB cable.  
If the Found New Hardware dialog appears, click Cancel.  
2 Insert the printer software CD.  
3 Click Install.  
4 Click Continue.  
5 Select Yes to share your printer.  
6 Assign a shared printer name.  
7 When prompted, select Test Page to make sure that the computer can print to the printer.  
8 Follow the directions on the computer screen until installation is complete.  
84  
Installing the shared printer on other network computers (on the client computers)  
Using the peer-to-peer method Using the point-and-print method  
a Go to a network computer that you want to enable to a Go to a network computer that you want to enable to  
print to the shared printer.  
b Insert the printer CD.  
c Click Install.  
print to the shared printer.  
b Browse the Network Neighborhood until you find the  
name of the shared printer assigned in step 6 on  
page 84.  
d From the “Connect Your Printer” dialog, select the  
c Right-click the printer icon, and select Open or  
network option.  
Connect.  
e From the “Networking Setup” dialog, select  
d This will copy a subset of the printer software from the  
host computer. A printer object will be created in the  
Printers folder of the client.  
Peer-to-Peer.  
f
Enter the shared names of both the printer and the  
network computer you assigned in step 6 on  
page 84.  
e When prompted, select Test Page to make sure the  
computer can print to the shared printer.  
g When prompted, select Test Page to make sure the  
computer can print to the shared printer.  
h Follow the instructions on the computer screen until  
installation is complete.  
i
Repeat this procedure for each network computer  
you want to access the shared printer.  
Tips for installing a network printer  
Assigning an IP address  
An IP address is assigned during printer software installation, but only for Direct IP printing. The print object, created at  
the end of the installation, sends all print jobs across the network to the printer attached to the print server using this  
address.  
Many networks have the ability to automatically assign an IP address. In smaller networks, it is often called Auto-IP. There  
are two common types of Auto-IP networks. UPnP network environments provide automatic private IP addresses in the  
169.254.x.x range. ICS network environments provide automatic private IP addresses in the 192.168.x.x range. Larger  
networks may use DHCP to assign addresses. These are usually unique to the company.  
During the Direct IP printing installation of printer software, the IP address is visible in the printer list only as it is being  
assigned. The print object that is created in the Printers folder of the operating system will reference the MAC address of  
the print server in the port name.  
If the IP address is not automatically assigned during printer software installation, you can try manually entering an address  
after selecting your printer/print server from the available list.  
Finding your MAC address  
You may need the media access control (MAC) address of the print server to complete network printer configuration. The  
MAC address is a series of letters and numbers listed on the bottom of the external print server.  
Configuring a network printer manually  
1 From the “Configure Network Printers” dialog, highlight the printer you want to configure, and then click Configure.  
2 Select DHCP or Configure IP Address Manually.  
3 Enter the desired IP address, subnet mask, and gateway for the printer.  
4 Click OK.  
85  
Finding a printer/print server located on remote subnets  
The printer software CD can automatically find the printers that are located on the same network as the computer. If the  
printer and print server are located on another network (called a subnet), you must manually enter an IP address during  
printer software installation.  
Network troubleshooting tips  
1 Make sure the printer is set up correctly. For more information, see the printer setup documentation.  
2 Make sure all cable connections are secure. For more information, see the printer or print server setup documentation.  
3 Make sure the correct lights are showing on the print server. For more information, see the print server documentation.  
4 If the printer software CD cannot find the printer/print server, wait a few minutes, and then try running the CD again.  
Network traffic speeds vary.  
5 Make sure the computer you are using to install the printer is connected to the network.  
6 See the print server documentation for additional troubleshooting.  
86  
Maintaining the printer  
Changing print cartridges  
Removing a used print cartridge  
1 Make sure the printer is on.  
2 Lift the scanner unit.  
The print cartridge carrier moves and stops at the loading position, unless the printer is busy.  
3 Press down on the cartridge carrier lever to raise the cartridge carrier lid.  
4 Remove the used print cartridge.  
Note: If you are removing both cartridges, repeat step 3 and step 4 for the second cartridge.  
Installing print cartridges  
1 If you are installing new print cartridges, remove the sticker and tape from the back and bottom of the cartridges.  
1
2
Warning: Do not touch the gold contact area on the back or the metal nozzles on the bottom of the cartridges.  
87  
2 Press down on the cartridge carrier levers to raise the cartridge carrier lids.  
3 Insert the black cartridge or the photo cartridge in the left carrier. Insert the color cartridge in the right carrier.  
4 Close the lids.  
5 Close the scanner unit, making sure to keep your hands out from underneath the scanner unit.  
The control panel display will prompt you to load paper and press to print an alignment page.  
Note: The scanner unit must be closed to start a new scan, print, copy, or fax job.  
88  
Achieving better print quality  
Improving print quality  
If you are not satisfied with the print quality of a document, make sure you:  
Use the appropriate paper for the document. If you are printing photos or other high quality images, for best results  
use Lexmark Premium Photo Paper or Lexmark Photo Paper.  
Use a paper that is a heavier weight or bright white.  
Select a higher print quality.  
If the document still does not have the print quality you want, follow these steps:  
1 Align the print cartridges. For more information, see “Aligning print cartridges” on page 89.  
If print quality has not improved, continue to step 2.  
2 Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge nozzles” on page 89.  
If print quality has not improved, continue to step 3.  
3 Remove and reinsert the cartridges. For more information, see “Removing a used print cartridge” on page 87 and  
“Installing print cartridges” on page 87.  
If print quality has not improved, continue to step 4.  
4 Wipe the print cartridge nozzles and contacts. For more information, see “Wiping the print cartridge nozzles and  
contacts” on page 90.  
If print quality is still not satisfactory, replace the cartridge. For more information, see “Ordering supplies” on  
page 91.  
Aligning print cartridges  
1 Load plain or heavyweight matte paper.  
2 From the control panel, press Copy Mode.  
3 Press  
.
4 Press  
or  
or  
or  
repeatedly until Toolsappears.  
5 Press  
.
6 Press  
repeatedly until Maintenanceappears.  
repeatedly until Align Cartridgesappears  
7 Press  
.
.
8 Press  
9 Press  
An alignment page prints.  
If you aligned the cartridges to improve print quality, print your document again. If print quality has not improved, clean the  
print cartridge nozzles.  
Cleaning the print cartridge nozzles  
1 Load plain paper.  
2 Press Copy Mode.  
3 Press  
.
89  
4 Press  
or  
or  
or  
repeatedly until Toolsappears.  
5 Press  
.
.
.
6 Press  
repeatedly until Maintenanceappears.  
repeatedly until Clean Cartridgesappears.  
7 Press  
8 Press  
9 Press  
A page prints, forcing ink through the print cartridge nozzles to clean them.  
10 Print the document again to verify that the print quality has improved.  
11 If print quality has not improved, try cleaning the nozzles up to two more times.  
Wiping the print cartridge nozzles and contacts  
1 Remove the print cartridges.  
2 Dampen a clean, lint-free cloth with water.  
3 Gently hold the cloth against the nozzles for about three seconds, and then wipe in the direction shown.  
4 Using another clean section of the cloth, gently hold the cloth against the contacts for about three seconds, and then  
wipe in the direction shown.  
5 With another clean section of the cloth, repeat step 3 and step 4.  
6 Let the nozzles and contacts dry completely.  
90  
7 Reinsert the print cartridges.  
8 Print the document again.  
9 If the print quality does not improve, clean the print nozzles. For more information, see “Cleaning the print cartridge  
nozzles” on page 89.  
10 Repeat step 9 up to two more times.  
11 If print quality is still not satisfactory, replace the print cartridges.  
Preserving the print cartridges  
Keep a new cartridge in its packaging until you are ready to install it.  
Do not remove a cartridge from the printer except to replace, clean, or store it in an airtight container. The cartridges  
do not print correctly if left exposed for an extended period of time.  
Keep the photo cartridge in its own storage unit when not in use.  
Cleaning the scanner glass  
1 Dampen a clean, lint-free cloth with water.  
2 Gently wipe the scanner glass clean.  
Note: Make sure all ink or corrective fluid on a document is dry before placing the document on the scanner glass.  
Ordering supplies  
To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.  
Notes:  
For best results, use only Lexmark print cartridges.  
For best results when printing photos or other high-quality images, use Lexmark Premium Photo Paper or Lexmark  
Photo Paper.  
To prevent smudging, avoid touching the surface of a printed photo. For best results, remove each printed sheet  
individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing.  
Item  
Number  
32 or 34  
33 or 35  
31  
Black cartridge  
Color cartridge  
Photo cartridge  
USB cable  
1021294  
91  
Paper  
Paper size  
Lexmark Premium Photo Paper  
4 x 6 in.  
10 x 15 cm  
Letter  
A4  
L  
Lexmark Photo Paper  
4 x 6 in.  
10 x 15 cm  
Letter  
A4  
Using genuine Lexmark print cartridges  
Lexmark printers, print cartridges, and photo paper are designed to perform together for superior print quality.  
If you receive an Out of Original Lexmark Inkmessage, the original Lexmark ink in the indicated cartridge(s) has  
been depleted.  
If you believe you purchased a new, genuine Lexmark print cartridge, but the Out of Original Lexmark Inkmessage  
appears:  
1 Click Learn More on the message.  
2 Click Report a non-Lexmark print cartridge.  
To prevent the message from appearing again for the indicated cartridge(s):  
Replace your cartridge(s) with new Lexmark print cartridge(s).  
If you are printing from a computer, click Learn more on the message, select the check box, and click Close.  
If you are using the printer without a computer, press Cancel.  
Lexmark's warranty does not cover damage caused by non-Lexmark ink or print cartridges.  
Refilling a print cartridge  
The warranty does not cover repair of failures or damage caused by a refilled cartridge. Lexmark does not recommend  
use of a refilled cartridge. Refilling a cartridge can affect print quality and may cause damage to the printer. For best results,  
use Lexmark supplies.  
Recycling Lexmark products  
To return Lexmark products to Lexmark for recycling:  
1 Visit our Web site at www.lexmark.com/recycle.  
2 Follow the instructions on the computer screen.  
92  
Troubleshooting  
“Setup troubleshooting” on page 93  
“Print troubleshooting” on page 96  
“Copy troubleshooting” on page 98  
“Scan troubleshooting” on page 100  
“Fax troubleshooting” on page 102  
“Network troubleshooting” on page 106  
“Jams and misfeeds troubleshooting” on page 107  
“Memory card troubleshooting” on page 109  
“Error messages” on page 110  
“Removing and reinstalling the software” on page 117  
Setup troubleshooting  
“Incorrect language appears on the display” on page 93  
“Power button is not lit” on page 94  
“Software does not install” on page 94  
“Page does not print” on page 95  
“Cannot print from digital camera using PictBridge” on page 96  
Incorrect language appears on the display  
Correcting a language  
selection during initial  
setup  
After you select a language, Languageappears again on the display. To change the  
selection:  
1 Press  
or  
repeatedly until the language you want appears on the display.  
2 Press to save.  
Selecting a different  
language after initial setup  
1 From the control panel, press Copy Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Toolsappears.  
4 Press  
.
5 Press  
repeatedly until Device Setupappears.  
repeatedly until Languageappears.  
6 Press  
.
.
7 Press  
8 Press  
9 Press  
repeatedly until the language you want appears on the display.  
10 Press to save.  
Note: If you cannot understand the language on the display, see “Resetting to factory default  
settings” on page 117.  
93  
Power button is not lit  
Check power connection  
1 Disconnect the power cord from the wall outlet, and then from the printer.  
2 Plug the cord all the way into the power supply on the printer.  
1
2
3 Plug the cord into an electrical outlet that other electrical devices have been using.  
4 If the  
light is not on, press  
.
Software does not install  
Check your operating  
system  
The following operating systems are supported: Windows 98/Me, Windows 2000, Windows  
XP, and Mac OS X.  
Check your system  
requirements  
Check that your computer meets the minimum system requirements listed on the box.  
USB cable may not be  
connected  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the square end of the USB cable into the back of the printer.  
3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the  
USB symbol.  
Use these steps to install  
the printer software  
1 Turn off and then restart your computer.  
2 Click Cancel on all New Hardware Found screens.  
3 Insert the CD, and then follow the instructions on the computer screen to reinstall the  
software.  
May need to reconnect  
power supply  
1 Press  
to turn the printer off.  
2 Disconnect the power cord from the wall outlet.  
3 Gently remove the power supply from the printer.  
4 Reconnect the power supply to the printer.  
5 Plug the power cord into the wall outlet.  
6 Press  
to turn the printer on.  
Other software may be  
running  
1 Close all open software applications.  
2 Disable any anti-virus programs.  
3 Double-click the My Computer icon.  
In Windows XP, click Start to access the My Computer icon.  
4 Double-click the CD–ROM drive icon.  
5 If necessary, double-click setup.exe.  
6 Follow the instructions on the computer screen to install the software.  
94  
Software may not be  
installed correctly  
1 Uninstall the printer software, and then reinstall it. For more information, see “Removing  
and reinstalling the software” on page 117.  
2 If the software still does not install correctly, visit our Web site at www.lexmark.com  
to check for the latest software.  
a In all countries or regions except the United States, select your country or region.  
b Click the links for drivers or downloads.  
c Select your printer family.  
d Select your printer model.  
e Select your operating system.  
f
Select the file you want to download, and then follow the directions on the computer  
screen.  
Page does not print  
Check messages  
Check power  
If an error message is displayed, see “Error messages” on page 110.  
If the light is not on, see “Power button is not lit” on page 94.  
Paper may not be loaded Remove and then load paper.  
correctly  
Check ink  
Check the ink levels, and install new print cartridges if necessary.  
Cartridges may have tape  
on them  
1 Remove the print cartridges.  
2 Make sure the sticker and tape have been removed.  
1
2
3 Reinsert the cartridges.  
Make sure the printer is set  
as the default printer and is  
not on hold or paused.  
1 Click:  
In Windows XP Pro: Start Œ Settings Œ Printers and Faxes.  
In Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.  
In Windows 2000: Start Œ Settings Œ Printers.  
In Windows 98/Me: Start Œ Settings Œ Printers.  
2 Double-click the name of your printer.  
3 Click Printer.  
Make sure no check mark appears next to Pause Printing.  
Make sure a check mark does appear next to Set As Default.  
May need to reconnect  
power supply  
1 Press  
to turn the printer off.  
2 Disconnect the power cord from the wall outlet.  
3 Gently remove the power supply from the printer.  
4 Reconnect the power supply to the printer.  
5 Plug the power cord into the wall outlet.  
6 Press  
to turn the printer on.  
95  
Software may not be  
installed correctly  
1 Uninstall the printer software, and then reinstall it. For more information, see “Removing  
and reinstalling the software” on page 117.  
2 If the software still does not install correctly, visit our Web site at www.lexmark.com to  
check for the latest software.  
a In all countries or regions except the United States, select your country or region.  
b Click the links for drivers or downloads.  
c Select your printer family.  
d Select your printer model.  
e Select your operating system.  
f
Select the file you want to download, and then follow the directions on the computer  
screen.  
Cannot print from digital camera using PictBridge  
Enable PictBridge printing Enable PictBridge printing on the camera by selecting the correct USB mode. For more  
from camera  
information, see the digital camera documentation.  
Make sure the camera is  
PictBridge-enabled  
1 Disconnect the camera.  
2 Connect a PictBridge-enabled digital camera to the PictBridge port. See the digital  
camera documentation to determine whether it is PictBridge-enabled.  
Check USB cable  
Remove memory cards  
Check messages  
Use only the USB cable that came with the camera.  
Remove any memory cards from the printer.  
If an error message appears on the display, see “Error messages” on page 110.  
Print troubleshooting  
“Improving print quality” on page 96  
“Poor text and graphic quality” on page 97  
“Poor quality at the edges of the page” on page 98  
“Print speed is slow” on page 98  
“Partial document or photo prints” on page 98  
Improving print quality  
Check paper  
Use the appropriate paper for the document. If you are printing photos or other high quality  
images, for best results use Lexmark Premium Photo Paper or Lexmark Photo Paper.  
Use a paper that is a heavier weight or bright white.  
Select a higher print  
quality  
1 Depending on your print job, press Copy Mode, Scan Mode, Fax Mode, or Photo Card.  
2 Press  
or  
or  
repeatedly until Qualityappears.  
3 Press  
.
.
4 Press  
repeatedly until the quality you want appears.  
5 Press  
96  
Check print cartridges If the document still does not have the print quality you want, follow these steps:  
1 Align the print cartridges. For more information, see “Aligning print cartridges” on  
page 89.  
If print quality has not improved, continue to step 2.  
2 Clean the print cartridge nozzles. For more information, see “Cleaning the print cartridge  
nozzles” on page 89.  
If print quality has not improved, continue to step 3.  
3 Remove and reinsert the print cartridges. For more information, see “Removing a used  
print cartridge” on page 87 and “Installing print cartridges” on page 87.  
If print quality has not improved, continue to step 4.  
4 Wipe the print nozzles and contacts. For more information, see “Wiping the print cartridge  
nozzles and contacts” on page 90.  
If print quality is still not satisfactory, replace the print cartridges. For more information, see  
“Ordering supplies” on page 91.  
Poor text and graphic quality  
Blank pages  
Dark print  
Skewed lines  
Smudges  
Faded print  
Streaks  
Incorrect colors  
Light and dark bands in print  
White lines in print  
Check ink  
Check the ink levels, and install new print cartridges if necessary.  
See “Improving print quality” on page 89.  
Review steps to  
improve print quality  
Remove sheets as they To avoid ink smudging when you are working with the following media, remove each sheet as  
are printed  
it exits, and allow it to dry:  
Documents with graphics or images  
Photo paper  
Heavyweight matte or glossy paper  
Transparencies  
Labels  
Envelopes  
Iron-on transfers  
Note: Transparencies may take up to 15 minutes to dry.  
Use a different brand of Each paper brand accepts ink differently and prints with color variations. If you are printing  
paper  
photos or other high-quality images, for best results use Lexmark Premium Photo Paper or  
Lexmark Photo Paper.  
Check paper condition Use only new, unwrinkled paper.  
Software may not be  
installed correctly  
For more information, see “Software may not be installed correctly” on page 95.  
97  
Poor quality at the edges of the page  
Check minimum print  
settings  
Unless you are using the borderless feature, use these minimum print margin settings:  
Left and right margins:  
6.35 mm (0.25 in.) for letter size paper  
3.37 mm (0.133 in.) for all paper sizes except letter  
Top margin: 1.7 mm (0.067 in.)  
Bottom margin: 12.7 mm (0.5 in.)  
Select the Borderless  
print feature  
1 From the software application, click File Œ Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Click Print Layout.  
4 Click Borderless.  
Be sure paper size  
matches the printer  
setting  
1 From the software application, click File Œ Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Click Paper Setup.  
4 Check the paper size.  
Print speed is slow  
Maximize computer  
processing speed  
Close all applications not in use.  
Try minimizing the number and size of graphics and images in the document.  
Remove as many unused fonts as possible from your system.  
Consider purchasing more RAM.  
Add memory  
Select a lower print  
quality  
1 From the software application, click File Œ Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Click Quality/Copies.  
4 From the Quality/Speed area, select a lower print quality.  
Software may not be  
installed correctly  
For more information, see “Software may not be installed correctly” on page 95.  
Partial document or photo prints  
Check document  
placement  
Make sure the document or photo is loaded facedown on the scanner glass in the upper  
left-hand corner.  
Check paper size  
Photo smudges  
Photo smudges  
Make sure the paper size being used matches the size you selected.  
To prevent smudging, avoid touching the surface of a printed photo. For best results, remove  
each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24  
hours before stacking, displaying, or storing.  
Copy troubleshooting  
“Copier does not respond” on page 99  
“Scanner unit does not close” on page 99  
98  
“Poor copy quality” on page 99  
“Partial document or photo copies” on page 100  
Copier does not respond  
Check messages  
Check power  
If an error message is displayed, see “Error messages” on page 110.  
If the  
light is not on, see “Power button is not lit” on page 94.  
Software may not be  
installed correctly  
For more information, see “Software may not be installed correctly” on page 96.  
Scanner unit does not close  
Check for obstructions  
1 Lift the scanner unit.  
2 Remove any obstruction keeping the scanner unit open.  
3 Lower the scanner unit.  
Poor copy quality  
Blank pages  
Skewed lines  
Checkerboard pattern  
Smudges  
Distorted graphics or pictures  
Missing characters  
Faded print  
Streaks  
Unexpected characters  
White lines in print  
Dark print  
Check messages  
Check ink  
If an error message is displayed, see “Error messages” on page 110.  
Check the ink levels, and install a new print cartridge if necessary.  
Clean the scanner glass If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.  
Review steps to  
See “Improving print quality” on page 89.  
improve print quality  
Adjust the brightness of  
the copy  
1 Load the document facedown on the scanner glass.  
2 From the control panel, press Copy Mode.  
3 Press Lighter/Darker.  
4 Press  
5 Press Start Color or Start Black.  
Check quality of original If the quality of the original document is not satisfactory, try using a clearer version of the  
document document or image.  
or  
repeatedly to lighten or darken the copy.  
Are you scanning from a If you are copying or scanning from a newspaper, magazine, or glossy paper, see “Scanning  
newspaper, magazine, clear images from magazines or newspapers” on page 67.  
or glossy paper?  
Check document  
placement  
Make sure the document or photo is loaded facedown on the scanner glass in the upper left  
corner.  
99  
Partial document or photo copies  
Check document  
placement  
Make sure the document or photo is loaded facedown on the scanner glass in the upper  
left-hand corner.  
Check paper size  
Make sure the paper size being used matches the size you selected.  
Check Original Size  
setting  
Make sure that the Original Size setting is Automaticor the size of the original document  
that you are copying.  
Scan troubleshooting  
“Scanner does not respond” on page 100  
“Scan was not successful” on page 100  
“Scanning takes too long or freezes the computer” on page 101  
“Poor scanned image quality” on page 101  
“Partial document or photo scans” on page 101  
“Cannot scan to an application” on page 101  
“Cannot scan to a computer over a network” on page 102  
Scanner does not respond  
Check messages  
Check power  
If an error message is displayed, see “Error messages” on page 110.  
If the  
light is not on, see “Power button is not lit” on page 94.  
Make sure the printer is set  
as the default printer and is  
not on hold or paused.  
1 Click:  
In Windows XP Pro: Start Œ Settings Œ Printers and Faxes.  
In Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.  
In Windows 2000: Start Œ Settings Œ Printers.  
In Windows 98/Me: Start Œ Settings Œ Printers.  
2 Double-click the name of your printer.  
3 Click Printer.  
Make sure no check mark appears next to Pause Printing.  
Make sure a check mark does appear next to Set As Default.  
Software may not be  
installed correctly  
For more information, see “Software may not be installed correctly” on page 96.  
Scan was not successful  
USB cable may not be  
connected  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the square end of the USB cable into the back of the printer.  
3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the  
USB symbol.  
Reboot computer  
Turn off and then restart your computer.  
Software may not be  
installed correctly  
For more information, see “Software may not be installed correctly” on page 96.  
100  
Scanning takes too long or freezes the computer  
Other software may be  
running  
Close all programs not being used.  
Change the scanning  
resolution to a lower value  
1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.  
2 Select All-In-One Center.  
3 From the Scan area, click See More Scan Settings.  
4 Click Display Advanced Scan Settings.  
5 From the Scan tab, select a lower scan resolution.  
Poor scanned image quality  
Check messages  
If an error message is displayed, see “Error messages” on page 110.  
Clean the scanner glass  
If the scanner glass is dirty, gently wipe it with a clean, lint-free cloth dampened with water.  
Adjust the quality of the  
scan  
1 Make sure the printer is connected to a computer, and both the printer and the computer  
are on.  
2 Load an original document facedown on the scanner glass.  
3 From the desktop, double-click the Imaging Studio icon.  
4 Click Scan.  
The All-In-One Center appears with the Scanning & Copying tab expanded.  
5 From the Select Scan Quality section, select another DPI setting.  
6 Click Scan Now.  
Review steps to improve  
print quality  
See “Improving print quality” on page 89.  
Are you scanning from a  
newspaper, magazine, or  
glossy paper?  
If you are copying or scanning from a newspaper, magazine, or glossy paper, see “Scanning  
clear images from magazines or newspapers” on page 67.  
Check quality of original  
document  
If the quality of the original document is not satisfactory, try using a clearer version of the  
document or image.  
Check document  
placement  
Make sure the document or photo is loaded facedown on the scanner glass in the upper  
left-hand corner.  
Partial document or photo scans  
Check document  
placement  
Make sure the document or photo is loaded facedown on the scanner glass in the upper  
left-hand corner.  
Check paper size  
Make sure the paper size being used matches the size you selected.  
Check Original Size setting Make sure the Original Size setting is Auto Detector the size of the original document  
you are scanning.  
Cannot scan to an application  
Select a different  
application  
1 From the Selected Application Does Not Support Multiple Pages dialog, click Cancel.  
2 From the All-In-One Center Scanning & Copying tab, choose a different application from  
the “Send scanned image to” menu.  
3 Scan the document.  
101  
Cannot scan to a computer over a network  
Review scanning steps See “Scanning to a computer over a network” on page 68.  
Fax troubleshooting  
“Cannot send or receive a fax” on page 102  
“Can send but not receive faxes” on page 103  
“Can receive but not send faxes” on page 104  
“Printer receives a blank fax” on page 105  
“Received fax has poor print quality” on page 105  
“Caller ID information is not displayed” on page 106  
Cannot send or receive a fax  
Check messages  
Check power  
If an error message is displayed, follow the instructions on the error message dialog.  
If the light is not on, see “Power button is not lit” on page 94.  
Check cable  
connections  
Make sure cable connections for the following hardware are secure, if applicable:  
Power supply  
Telephone  
Handset  
Answering machine  
Check the telephone  
wall jack  
1 Plug a telephone into the wall jack.  
2 Listen for a dial tone.  
3 If you do not hear a dial tone, plug a different telephone into the wall jack.  
4 If you still do not hear a dial tone, plug a telephone into a different wall jack.  
5 If you hear a dial tone, connect the printer to that wall jack.  
Review digital phone  
service checklist  
The fax modem is an analog device. Certain devices can be connected to the printer so that  
digital telephone services can be used.  
If you are using an ISDN telephone service, connect the printer to an analog telephone port  
(an R-interface port) on an ISDN terminal adapter. For more information and to request an  
R-interface port, contact your ISDN provider.  
If you are using DSL, connect to a DSL filter or router that will support analog use. For more  
information, contact your DSL provider.  
If you are using a PBX telephone service, make sure you are connecting to an analog  
connection on the PBX. If none exists, consider installing an analog telephone line for the  
fax machine. For more information on faxing when using a PBX telephone service, see  
“Setting up to fax while behind a PBX” on page 77.  
Verify dial tone  
Place a test call to the telephone number to which you want to send a fax to make sure that  
it is working correctly.  
If the telephone line is being used by another device, wait until the other device is finished  
before sending a fax.  
If you are using the On Hook Dial feature, turn up the volume to verify a dial tone.  
Disconnect other  
To ensure the printer is working correctly, connect it directly to the telephone line. Disconnect  
equipment temporarily any answering machines, computers with modems, or telephone line splitters.  
Check for paper jams  
Check for and clear any paper jams.  
102  
Disable Call Waiting  
temporarily  
Call Waiting can disrupt fax transmissions. Disable this feature before sending or receiving a  
fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call  
Waiting.  
Do you have Voice Mail Voice Mail offered through your local telephone company may disrupt fax transmissions. To  
service?  
enable both Voice Mail and the printer to answer calls:  
See “Setting the distinctive ring” on page 76. Setting selections include single ring, double  
ring, triple ring, and any ring.  
Consider adding a second telephone line for the printer.  
Check country code  
Make sure the country code has been set for the country or region where you are operating the  
printer:  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Toolsappears.  
4 Press  
.
5 Press  
repeatedly until Device Setupappears.  
6 Press  
.
.
7 Press  
repeatedly until Country Codeappears.  
8 Press  
9 Press  
repeatedly until the country or region where you are operating the printer  
appears.  
10 Press to save the setting.  
Is your printer memory  
full?  
1 Dial the receiving number.  
2 Scan the original document one page at a time.  
Can send but not receive faxes  
Load paper  
Load paper to print any faxes that have been stored in the printer.  
Check the Auto Answer If the Auto Answer light is on:  
button  
The printer will answer after the preset number of telephone rings.  
If you are using a distinctive ring, see “Setting the distinctive ring” on page 76.  
Check ink  
Check the ink levels, and install a new cartridge if necessary.  
103  
Check whether Fax  
Forwarding is selected  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Ringing and Answeringappears.  
repeatedly until Fax Forwardappears.  
6 Press  
.
.
7 Press  
8 Press  
9 Press  
repeatedly to view the current Fax Forwarding setting.  
10 To turn off Fax Forwarding, press  
or  
repeatedly until Offappears.  
11 Press to save the setting.  
Can receive but not send faxes  
Check mode selection To make sure the printer is set for faxing, press Fax Mode.  
Check document  
placement  
Load the original document facedown in the ADF or in the upper left corner of the scanner glass.  
Check the Dial Prefix  
setting  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Dial Prefixappears.  
6 Press  
.
.
7 Press  
8 Press  
9 To change the setting, press  
10 Press  
11 Enter the prefix to be dialed before each telephone number.  
12 Press  
or  
repeatedly until Createappears.  
.
.
Check Speed Dial  
number  
Check to make sure Speed Dial has been programmed for the number that you wish to dial.  
See “Setting up Speed Dial numbers” on page 74.  
As an alternative, dial the telephone number manually.  
104  
Be sure that printer is  
detecting a dial tone  
See “Sending a fax while listening to a call (On Hook Dial)” on page 72.  
Check the Dial Method setting.  
1 Listen for a dial tone. If you hear a dial tone but the printer hangs up without dialing,  
this means it did not recognize the dial tone.  
2 From the control panel, press Fax Mode.  
3 Press  
.
4 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
5 Press  
.
6 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Dial Methodappears.  
repeatedly until Dial Behind PBXappears.  
7 Press  
.
.
8 Press  
9 Press  
10 Press  
11 Press to save this setting.  
Printer receives a blank fax  
Check original  
Check ink  
Ask the sender to verify the original document was loaded correctly.  
Check the ink levels, and install a new print cartridge if necessary.  
Cartridges may have  
tape on them  
1 Remove the print cartridges.  
2 Make sure the sticker and tape have been removed.  
1
2
3 Reinsert the print cartridges.  
Received fax has poor print quality  
Review checklist for  
sender  
Check that the quality of the original document is satisfactory.  
Resend the fax. There may have been a problem with the quality of the telephone line  
connection.  
Increase the fax scan resolution.  
Check ink  
Check the ink levels and install a new print cartridge if necessary.  
105  
Decrease the  
transmission speed  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Max Send Speedappears.  
to select a lower transmission speed.  
6 Press  
.
.
7 Press  
8 Press  
9 Press  
10 Press to save the setting.  
11 Resend the fax.  
12 If the problem persists, repeat step 1 through step 11 to resend the fax at successively lower  
transmission speeds.  
Note: 2400 bps is the lowest transmission speed.  
Notes:  
The lower the transmission speed, the longer it will take your fax to print.  
This solution will reduce the speed for future faxes until you reset the transmission speed.  
Caller ID information is not displayed  
Caller ID pattern may  
not be set correctly  
The printer supports two distinct Caller ID patterns: Pattern 1 (FSK) and Pattern 2 (DTMF).  
Depending on the country or region you live in and the telecommunications company you  
subscribe to, you may need to switch the pattern in order for the printer to display Caller ID  
information. For more information, see “Using Caller ID” on page 73.  
Network troubleshooting  
“The printer to be configured does not appear in the list of printers found on your network” on page 106  
“Cannot print to the network printer” on page 107  
“Network name does not appear in the list” on page 107  
Note: If your printer came with a N4050e print server, see the installation instructions and User's Guide on the N4050e  
Setup Utility CD.  
The printer to be configured does not appear in the list of printers found on your  
network  
Check security keys  
Check power  
SSID is not being broadcast. Make sure security keys are correct.  
Make sure the printer is connected to a power source and is turned on. For more information,  
see “Power button is not lit” on page 94.  
Check Ethernet  
connection  
If you are using a print server:  
1 Check the Ethernet cable for any obvious damage.  
2 Firmly plug one end of the Ethernet cable into the printer or the print server.  
3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.  
106  
Check USB connection If you are using a USB cable:  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the USB symbol  
.
3 Firmly plug the square end of the USB cable into the USB port on the back of the printer.  
Check print server  
setup documentation  
See the print server documentation for setup instructions if:  
The lights of the print server are not on.  
The USB cable is not connected to the print server.  
The print server is not connected to a power source.  
Software may not be  
installed correctly  
If none of the previous actions fixes the problem, uninstall the printer software, and reinstall it.  
For more information, see “Software may not be installed correctly” on page 96.  
Cannot print to the network printer  
Check print server  
See the print server documentation for setup instructions if:  
setup documentation  
The lights of the print server are not on.  
The USB cable is not connected to the print server.  
The print server is not connected to a power source.  
Check Ethernet  
connection  
If you are using a print server:  
1 Check the Ethernet cable for any obvious damage.  
2 Firmly plug one end of the Ethernet cable into the printer.  
3 Firmly plug the other end of the Ethernet cable into the network hub or wall connection.  
Check USB connection If you are also using a USB cable:  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the USB symbol  
.
3 Firmly plug the square end of the USB cable into the USB port on the back of the printer.  
Contact network  
support  
Contact your system support person to make sure the printer is connected to a working network  
connection.  
Check power  
Make sure the printer is connected to a power source and is turned on. For more information,  
see “Power button is not lit” on page 94.  
Network name does not appear in the list  
Check security keys  
SSID is not being broadcast. Make sure security keys are correct.  
Jams and misfeeds troubleshooting  
“Paper jams” on page 108  
“Paper or specialty media misfeeds” on page 108  
“Printer does not feed paper, envelopes, or specialty media” on page 109  
“Banner paper jams” on page 109  
107  
Paper jams  
Is the jam in the paper  
support?  
1 Press  
2 Firmly grasp the paper, and gently pull it out.  
3 Press to turn the printer back on.  
to turn off the printer.  
Is the jam in the Automatic  
Document Feeder (ADF)?  
1 Flip open the ADF by grasping the notch in the left side of the ADF and pulling up.  
2 Firmly grasp the paper, and gently pull it out.  
3 Close the ADF.  
4 Press  
To automatically eject the paper:  
1 Press and hold  
.
Is the jam in the printer?  
.
2 Remove the paper from the paper exit tray.  
To manually remove the paper:  
1 Press  
2 Firmly grasp the paper, and gently pull it out.  
3 Press to turn the printer back on.  
to turn off the printer.  
Paper or specialty media misfeeds  
If paper or specialty media misfeeds or skews, or if multiple sheets feed or stick together, try the following solutions.  
Check paper condition Use only new, unwrinkled paper.  
Check paper loading  
Load a smaller amount of paper into the printer.  
Load paper with the print side facing you. (If you are not sure which side is the printable  
side, see the instructions that came with the paper.)  
See “Loading various paper types” on page 43 for information about:  
Maximum loading amounts per paper type  
Specific loading instructions for supported paper and specialty media  
Remove each page as Remove each page as it exits, and let it dry completely before stacking.  
it is printed  
Adjust the paper  
guides  
Adjust the paper guides:  
When using media less than 8.5 inches wide  
To rest against the edges of the paper or media, making sure it does not buckle  
1
2
108  
Printer does not feed paper, envelopes, or specialty media  
Check for paper jams  
Check media loading  
Check for and clear any paper jams. For more information, see “Paper jams” on page 108.  
Verify that the specialty media is loaded correctly. For more information, see “Loading  
various paper types” on page 43.  
Try loading one page, envelope, or sheet of specialty media at a time.  
Make sure the printer is  
set as the default printer  
and is not on hold or  
paused  
1 Click:  
For Windows XP Pro: Start Œ Settings Œ Printers and Faxes.  
For Windows XP Home: Start Œ Control Panel Œ Printers and Faxes.  
For Windows 2000: Start Œ Settings Œ Printers.  
For Windows 98/Me: Start Œ Settings Œ Printers.  
2 Double-click the name of your printer.  
3 Click Printer.  
Make sure no check mark appears next to Pause Printing.  
Make sure a check mark does appear next to Set As Default.  
Banner paper jams  
Clear banner paper  
jams  
1 Press  
to turn off the printer.  
2 Remove the jammed banner paper from the printer.  
Review banner printing  
checklist  
Use only the number of sheets needed for the banner.  
Select the following settings to enable the printer to feed paper continuously without  
jamming:  
1 With a document open, click File Œ Print.  
2 Click Properties, Preferences, Options, or Setup.  
3 Select the Paper Setup tab.  
4 From the Paper Size area, select Banner.  
5 Select Letter Banner or A4 Banner as the paper size.  
6 Select Portrait or Landscape.  
7 Click OK.  
8 Click OK or Print.  
Memory card troubleshooting  
“Memory card cannot be inserted” on page 109  
“Nothing happens when memory card is inserted” on page 110  
Memory card cannot be inserted  
Check memory card type  
Make sure that the type of memory card you are using can be used in the printer. For more  
information, see “Inserting a memory card” on page 53.  
Check memory card  
placement  
See “Inserting a memory card” on page 53 to determine which slot accommodates your  
memory card and to see instructions on how to insert it.  
109  
Nothing happens when memory card is inserted  
Check memory card  
placement  
See “Inserting a memory card” on page 53 to determine which slot accommodates your  
memory card and to see instructions on how to insert it.  
Check memory card type Make sure that the type of memory card you are using can be used in the printer. See  
“Inserting a memory card” on page 53.  
Memory card may be  
damaged  
Check that there is no obvious damage to the memory card.  
A digital camera may be  
connected  
Disconnect the PictBridge-enabled digital camera from the printer.  
USB cable may not be  
connected  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the square end of the USB cable into the back of the printer.  
3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the USB symbol  
.
Error messages  
Alignment problem  
1 Remove the print cartridge.  
(tape on cartridge)  
2 Make sure the sticker and tape have been removed.  
1
2
3 Reinsert the cartridge.  
4 Press to align the cartridge.  
For more information, see “Aligning print cartridges” on page 89.  
Alignment problem  
Load only plain, unmarked paper for aligning the cartridge.  
(used paper)  
The printer will read any markings on used paper, which could cause the alignment error  
message to appear.  
Black Ink Low / Color  
Ink Low / Photo Ink Low  
1 Check the indicated ink level or levels, and install a new cartridge or cartridges, if  
necessary. Low ink warnings occur when a cartridge is 25% full, 15% full, and 10%  
full.  
To order supplies, see “Ordering supplies” on page 91.  
2 Press to continue.  
110  
Cartridge Error  
1102  
Procedure 1  
1 Remove the print cartridges, and close the cartridge carrier lids.  
2 Disconnect the power cord from the electrical outlet.  
3 Reconnect the power cord to the electrical outlet.  
1203  
1204  
or  
4 If the  
button is not lit, press  
.
120F  
5 Reinsert the print cartridges.  
6 If the error:  
(Procedure 1)  
Does not reappear, the problem has been corrected.  
Reappears, one of the cartridges is not working properly. Continue with  
Procedure 2.  
Cartridge Error  
1102  
Procedure 2  
Follow this procedure to determine which cartridge is not working properly.  
1 Remove the print cartridges, and close the cartridge carrier lids.  
2 Disconnect the power cord from the electrical outlet.  
1203  
1204  
or  
3 Reconnect the power cord to the electrical outlet.  
120F  
4 If the  
button is not lit, press  
.
(Procedure 2)  
5 Reinsert the black (or photo) print cartridge.  
6 If the error:  
Reappears, replace the black (or photo) print cartridge with a new one.  
Does not reappear, reinsert the color print cartridge.  
7 If the error reappears, replace the color print cartridge with a new one.  
Clear Carrier Jam  
1 Raise the scanner unit.  
(remove obstructions)  
2 Remove any objects blocking the path of the cartridge carrier.  
3 Make sure the cartridge carrier lids are closed.  
4 Close the scanner unit.  
5 Press  
.
111  
Clear Carrier Jam  
1 Press  
to turn the printer off.  
(remove cartridges)  
2 Disconnect the power cord from the wall outlet.  
3 Raise the scanner unit.  
4 Remove both print cartridges. For more information, see “Removing a used print  
cartridge” on page 87.  
5 Make sure the cartridge carrier lids are closed.  
6 Close the scanner unit.  
7 Plug the power cord into the wall outlet.  
8 Press  
to turn the printer on.  
9 Reinstall the print cartridges. For more information, see “Installing print cartridges”  
on page 87.  
Computer not connected  
Make sure your computer is connected and turned on.  
1 Check the USB cable for any obvious damage.  
2 Firmly plug the square end of the USB cable into the USB port on the back of the  
printer.  
3 Firmly plug the rectangular end of the USB cable into the USB port of the computer.  
The USB port is marked with the  
USB symbol.  
If you are using an ENA, make sure it is connected. For more information, see the print  
server documentation.  
Could not detect a  
proof sheet.  
The document placed on the scanner glass is not a valid proof sheet. For more  
information, see “Printing photos stored on a memory device using the proof sheet” on  
page 56.  
Error 1104  
1 Remove the print cartridges.  
2 Reinstall the black cartridge or the photo cartridge in the left carrier.  
3 Reinstall the color cartridge in the right carrier.  
Failed to Connect  
Resend the fax. There may have been a problem with the quality of the telephone line  
connection.  
(phone line checklist)  
Place a test call to the telephone number to which you want to send a fax to make sure  
that it is working correctly.  
If the telephone line is being used by another device, wait until the other device is finished  
before sending the fax.  
112  
Failed to Connect  
Make sure the printer is detecting a dial tone.  
(check that printer detects dial  
tone)  
See “Sending a fax while listening to a call (On Hook Dial)” on page 72.  
Check the Dial Method setting.  
1 Listen for a dial tone. If you hear a dial tone, but the printer hangs up without  
dialing, this means it did not recognize the dial tone.  
2 From the control panel, press Fax Mode.  
3 Press  
.
4 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
5 Press  
.
6 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Dial Methodappears.  
repeatedly until the method you want appears.  
7 Press  
.
.
8 Press  
9 Press  
10 Press  
11 Press to save this setting.  
Fax Error  
The fax machines have stopped communicating.  
Resend the fax. There may have been a problem with the quality of the telephone line  
connection.  
Fax Mode Unsupported  
The receiving fax machine does not support the type of fax you attempted to send. If it  
does not support:  
Your scan resolution—lower the scan resolution.  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
repeatedly until Qualityappears.  
4 Press  
.
5 Press  
repeatedly until a lower quality appears.  
6 Press  
.
Legal-size paper—reformat the document on letter-size paper.  
Invalid photo/paper  
size selection  
You have selected more than one option on step 2 of the photo proof sheet you printed  
and scanned.  
1 Make sure you completely fill in only one circle for each option.  
2 Press  
to continue.  
Left Cartridge Error /  
Right Cartridge Error  
1 Remove the indicated print cartridge.  
2 Disconnect the power cord from the electrical outlet.  
3 Reconnect the power cord to the electrical outlet.  
Including:  
1205(Left Cartridge)  
1206(Right Cartridge)  
4 If the  
button is not lit, press  
.
5 Reinsert the print cartridge.  
6 If the error:  
Left Cartridge  
Incorrect / Right  
Cartridge Incorrect  
Does not reappear, the problem has been corrected.  
Reappears, replace the print cartridge with a new one.  
113  
Left Cartridge  
Missing / Right  
Cartridge Missing  
One or both cartridges are missing or not installed properly. For more information, see  
“Installing print cartridges” on page 87.  
Notes:  
You can make a color copy with only the color cartridge installed.  
You can print a black-and-white document with only the black cartridge installed.  
You cannot copy or print when only the photo cartridge is installed.  
To remove the error message, press  
.
Memory Full  
If applicable:  
(reduce memory use)  
Print pending received faxes.  
Send fewer pages.  
Memory Full  
1 From the desktop, double-click the Imaging Studio icon.  
2 Click Fax.  
(lower the fax resolution)  
3 Click Manage fax history or All-In-One fax settings.  
4 Click the Dialing and Sending tab.  
5 From the “Send fax with this print quality” area, select a lower print quality.  
6 Click OK.  
Note: The lower fax resolution becomes the default setting for all faxes you send or  
receive.  
7 Resend the fax.  
Memory Full  
1 From the desktop, double-click the Imaging Studio icon.  
2 Click Fax.  
3 Click Manage fax history or All-In-One fax settings.  
4 Click the Dialing and Sending tab.  
5 From the “When to scan document” area, select After Dial.  
6 Click OK.  
Try Setting to Scan  
After Dial.  
7 Resend the fax.  
No images have been  
selected.  
You have not selected any of the options on step 1 of the photo proof sheet you printed  
and scanned.  
1 Make sure you completely fill in your selected circle or circles.  
2 Press  
to continue.  
No photo/paper size  
selection has been  
made.  
You have not selected any of the options on step 2 of the photo proof sheet you printed  
and scanned.  
1 Make sure you completely fill in your selected circle or circles.  
2 Press  
to continue.  
No photo files found  
No supported images have been found on the memory card or flash drive you inserted.  
The printer will read photos created using the JPEG format. For more information, see  
the documentation that came with the digital camera.  
No proof sheet  
information.  
The photo proof sheet you printed and scanned is no longer valid.  
You may have removed the memory card or flash drive from the printer, or turned off the  
printer, before scanning the photo proof sheet.  
For more information, see “Printing photos stored on a memory device using the proof  
sheet” on page 56.  
114  
Phone Line Busy  
The printer automatically redials three times at 3-minute intervals. You can change the  
default settings to redial up to five times at intervals up to 8 minutes.  
(change redial settings)  
To change the redial settings:  
1 From the control panel, press Fax Mode.  
2 Press  
.
3 Press  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
6 Press  
.
.
7 Press  
8 To change the number of times the printer will redial:  
a Press  
or  
repeatedly until Redial Attemptsappears.  
b Press  
.
c Press  
or  
repeatedly until the setting you want appears.  
d Press  
.
9 To change the length of time between redials:  
a Press  
or  
repeatedly until Redial Timeappears.  
b Press  
.
c Press  
or  
repeatedly until the setting you want appears.  
d Press  
.
Phone Line Busy  
See “Sending a broadcast fax at a scheduled time” on page 71.  
(schedule to resend fax at a  
later time)  
Phone Line Error  
The fax modem is an analog device. Certain devices can be connected to the printer so  
that digital telephone services can be used.  
(digital phone service  
checklist)  
If you are using an ISDN telephone service, connect the printer to an analog  
telephone port (an R-interface port) on an ISDN terminal adapter. For more  
information and to request an R-interface port, contact your ISDN provider.  
If you are using DSL, connect to a DSL filter or router that will support analog use.  
For more information, contact your DSL provider.  
If you are using a PBX telephone service, make sure you are connecting to an analog  
connection on the PBX. If none exists, consider installing an analog telephone line  
for the fax machine. For more information on faxing when using a PBX telephone  
service, see “Setting up to fax while behind a PBX” on page 77.  
Phone Line Error  
If the telephone line is being used by another device, wait until the other device is finished  
before sending the fax.  
(check phone line and cable  
connections)  
Make sure cable connections for the following hardware are secure, if applicable:  
Power supply  
Telephone  
Handset  
Answering machine  
115  
Photo Size ErrorPhoto There are one or more photos larger than the paper size you selected.  
must fit on page.  
1 Press  
to clear the error message.  
2 Press  
or  
repeatedly until Paper Sizeappears on the display.  
3 Press  
.
4 Press  
or  
repeatedly to select the paper size option that will fit your largest  
photo size.  
5 Press Start Color or Start Black to begin printing.  
PictBridge  
Communications Error  
Remove and then reinsert the cable into the PictBridge port on the front of the printer.  
For more information, see “Using a PictBridge-enabled digital camera to control printing  
photos” on page 59.  
Please remove camera  
to use your memory  
card  
The printer can read either a PictBridge-enabled digital camera or a memory card, not  
both at the same time.  
1 Remove both the PictBridge-enabled digital camera and the memory card.  
2 Reinsert only one of the devices mentioned above.  
Remote Fax Error  
Resend the fax. There may have been a problem with the quality of the telephone line  
connection.  
(phone line problem)  
Remote Fax Error  
1 From the control panel, press Fax Mode.  
(lower the transmission speed)  
2 Press  
.
3 Press  
or  
or  
or  
or  
repeatedly until Fax Setupappears.  
4 Press  
.
5 Press  
repeatedly until Dialing and Sendingappears.  
repeatedly until Max Send Speedappears.  
repeatedly until a lower speed appears.  
6 Press  
.
.
.
7 Press  
8 Press  
9 Press  
10 Press  
Notes:  
The lower the transmission speed, the longer it will take your fax to print.  
This solution will reduce the speed for future faxes until you reset the  
transmission speed.  
11 Resend the fax.  
12 If the problem persists, repeat step 1 through step 11 to send the fax at successively  
lower transmission speeds.  
Some photos removed  
from card by host.  
Some of the photos on the photo proof sheet were deleted from the memory card through  
the computer.  
You must print a new photo proof sheet.  
For more information, see “Printing photos stored on a memory device using the proof  
sheet” on page 56.  
There is a problem  
reading the memory  
card.  
See “Memory card cannot be inserted” on page 109.  
See “Nothing happens when memory card is inserted” on page 110.  
116  
Settings are not saved  
Settings time-out during  
a current job  
If you press to select a setting, an * appears next to the selected setting. The printer reverts  
to the default setting after two minutes of inactivity or if the printer is turned off. For information  
on how to change this timeout feature, see “Saving settings” on page 31.  
Settings are not saved  
for future jobs  
If you press to select a setting, an * appears next to the selected setting. For information on  
how to save the setting, see “Saving settings” on page 31.  
Resetting to factory default settings  
You can reset your printer to the original settings without using the printer menus.  
Note: Resetting to factory default settings will delete all printer settings you selected, including Speed Dial and Group Dial  
numbers. If you want to print out those numbers before you reset the printer, see “Using the Phone Book” on page 75.  
1 Press  
,
, and Start Color at the same time.  
Warning: Do not release the buttons until Languageappears on the display, indicating that the printer has been  
reset.  
2 Follow the prompts on the display to choose your language, country or region code, date, time, and fax number.  
Notes:  
To reenter your Speed Dial or Group Dial numbers using the computer, see “Customizing settings using the Fax  
Setup Utility” on page 78.  
To reenter your Speed Dial or Group Dial numbers using the control panel, see “Using the Phone Book” on  
page 75.  
Removing and reinstalling the software  
If the printer is not functioning properly, or if a communications error message appears when you try to use the printer,  
you may need to remove and reinstall the printer software.  
1 Click Start Œ Programs or All Programs Œ Lexmark 5400 Series.  
2 Select Uninstall.  
3 Follow the instructions on the computer screen to remove the printer software.  
4 Restart the computer before reinstalling the printer software.  
5 Click Cancel on all New Hardware Found screens.  
6 Insert the CD, and then follow the instructions on the computer screen to reinstall the software.  
Note: If the install screen does not appear automatically after you restart your computer, click Start Œ Run, and then type  
D:\setup, where D is the letter of your CD-ROM drive.  
117  
Notices  
Product name  
Machine type  
Lexmark 5400 Series  
4425-001  
4425-002  
4425-A01  
4425-0H1  
Edition notice  
June 2006  
The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK  
INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED,  
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.  
Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you.  
This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these  
changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.  
Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road,  
Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department,  
Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes  
appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site  
at www.lexmark.com.  
References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all  
countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program,  
or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right  
may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly  
designated by the manufacturer, are the user’s responsibility.  
© 2006 Lexmark International, Inc.  
All rights reserved.  
UNITED STATES GOVERNMENT RIGHTS  
This software and any accompanying documentation provided under this agreement are commercial computer software and documentation  
developed exclusively at private expense.  
Trademarks  
Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.  
All other trademarks are the property of their respective owners.  
Conventions  
Note: A Note identifies something that could help you.  
Warning: A Warning identifies something that could damage your product hardware or software.  
CAUTION: A CAUTION identifies something that could cause you harm.  
CAUTION: This type of CAUTION indicates that you should not touch the marked area.  
CAUTION: This type of CAUTION indicates a hot surface.  
CAUTION: This type of CAUTION indicates a shock hazard.  
CAUTION: This type of CAUTION indicates a tipping hazard.  
118  
Federal Communications Commission (FCC) compliance information statement  
This product has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. Operation  
is subject to the following two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any interference  
received, including interference that may cause undesired operation.  
The FCC Class B limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a  
residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance  
with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur  
in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning  
the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:  
Reorient or relocate the receiving antenna.  
Increase the separation between the equipment and receiver.  
Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.  
Consult your point of purchase or service representative for additional suggestions.  
The manufacturer is not responsible for radio or television interference caused by using other than recommended cables or by unauthorized  
changes or modifications to this equipment. Unauthorized changes or modifications could void the user's authority to operate this equipment.  
Note: To assure compliance with FCC regulations on electromagnetic interference for a Class B computing device, use a properly shielded and  
grounded cable such as Lexmark part number 1021294 for USB attach. Use of a substitute cable not properly shielded and grounded may result  
in a violation of FCC regulations.  
Any questions regarding this compliance information statement should be directed to:  
Director of Lexmark Technology & Services  
Lexmark International, Inc.  
740 West New Circle Road  
Lexington, KY 40550  
(859) 232–3000  
Industry Canada compliance statement  
This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Standard ICES-003.  
Avis de conformité aux normes de l’industrie du Canada  
Cet appareil numérique de classe B est conforme aux exigences de la norme canadienne relative aux équipements pouvant causer des  
interférences NMB-003.  
European Community (EC) directives conformity  
This product is in conformity with the protection requirements of EC Council directives 89/336/EEC, 73/23/EEC, and 1999/5/EC on the  
approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment  
designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment.  
A declaration of conformity with the requirements of the directives has been signed by the Director of Manufacturing and Technical Support,  
Lexmark International, Inc., S.A., Boigny, France.  
This product satisfies the Class B limits of EN 55022 and safety requirements of EN 60950.  
Noise emission levels  
The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296.  
Note: Some modes may not apply to your product.  
1-meter average sound pressure, dBA  
Printing  
Scanning  
Copying  
Ready  
46  
36  
39  
inaudible  
Values are subject to change. See www.lexmark.com for current values.  
119  
Waste from Electrical and Electronic Equipment (WEEE) directive  
The WEEE logo signifies specific recycling programs and procedures for electronic products in countries of the European Union. We encourage  
the recycling of our products. If you have further questions about recycling options, visit the Lexmark Web site at www.lexmark.com for your  
local sales office phone number.  
Federal Communications Commission (FCC) compliance information statement  
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments  
(ACTA). On the back of this equipment is a label that contains, among other information, a product identifier in the format US:AAAEQ##TXXXX.  
If requested, this number must be provided to your telephone company.  
This equipment uses the RJ-11C Universal Service Order Code (USOC) jack.  
A plug and jack used to connect this equipment to the premises’ wiring and telephone network must comply with the applicable FCC Part 68  
rules and requirements adopted by the ACTA. A compliant telephone cord and modular plug is provided with this product. It is designed to be  
connected to a compatible modular jack that is also compliant. See your setup documentation for more information.  
The Ringer Equivalence Number (REN) is used to determine the number of devices that may be connected to a telephone line. Excessive RENs  
on a telephone line may result in the devices not ringing in response to an incoming call. In most but not all areas, the sum of RENs should not  
exceed five (5.0). To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact your local  
telephone company. For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format  
US:AAAEQ##TXXXX. The digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,  
the REN is shown separately on the label.  
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of  
service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. You will also  
be advised of your right to file a complaint with the FCC.  
The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of this equipment.  
If this happens, the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted  
service.  
If you experience trouble with this equipment, for repair or warranty information, contact Lexmark International, Inc. at www.lexmark.com or  
your Lexmark representative. If the equipment is causing harm to the telephone network, the telephone company may request that you  
disconnect the equipment until the problem is resolved.  
This equipment contains no user serviceable parts. For repair and warranty information, contact Lexmark International, Inc. See the previous  
paragraph for contact information.  
Connection to party line service is subject to state tariffs. Contact the state public utility commission, public service commission, or corporation  
commission for information.  
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does not disable  
your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.  
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected  
to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC  
surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and  
certified by UL (Underwriter's Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body  
in the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges.  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax  
machines, to send any message unless said message clearly contains in a margin at the top or bottom of each transmitted page or on the first  
page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message,  
and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a  
900 number or any other number for which charges exceed local or long-distance transmission charges.)  
See your user documentation in order to program this information into your fax machine.  
120  
Notice to users of the Canadian telephone network  
This product meets the applicable Industry Canada technical specifications. The Ringer Equivalence Number (REN) is an indication of the  
maximum number of terminals allowed to be connected to a telephone interface. The terminus of an interface may consist of any combination  
of devices, subject only to the requirement that the sum of the RENs of all the devices does not exceed five. The modem REN is located on the  
rear of the equipment on the product labeling.  
Telephone companies report that electrical surges, typically lightning transients, are very destructive to customer terminal equipment connected  
to AC power sources. This has been identified as a major nationwide problem. It is recommended that the customer install an appropriate AC  
surge arrestor in the AC outlet to which this device is connected. An appropriate AC surge arrestor is defined as one that is suitably rated, and  
certified by UL (Underwriter’s Laboratories), another NRTL (Nationally Recognized Testing Laboratory), or a recognized safety certification body  
in the country/region of use. This is to avoid damage to the equipment caused by local lightning strikes and other electrical surges.  
This equipment uses CA11A telephone jacks.  
Avis réservé aux utilisateurs du réseau téléphonique du Canada  
Ce produit est conforme aux spécifications techniques d’Industrie Canada. Le numéro REN (ringer equivalence number : numéro d’équivalence  
de sonnerie) fournit une indication du nombre maximum de terminaux pouvant être connectés à l’interface téléphonique. En bout de ligne, le  
nombre d’appareils qui peuvent être connectés n’est pas directement limité, mais la somme des REN de ces appareils ne doit pas dépasser  
cinq. Le numéro REN du modem est indiqué sur l’étiquette produit située à l’arrière de l’équipement.  
Les compagnies de téléphone constatent que les surtensions électriques, en particulier celles dues à la foudre, entraînent d'importants dégâts  
sur les terminaux privés connectés à des sources d’alimentation CA. Il s’agit-là d’un problème majeur d’échelle nationale. En conséquence, il  
vous est recommandé de brancher un parasurtenseur dans la prise de courant à laquelle l’équipement est connecté. Utilisez un parasurtenseur  
répondant à des caractéristiques nominales satisfaisantes et certifié par le laboratoire d’assureurs UL (Underwriter’s Laboratories), un autre  
laboratoire agréé de type NRTL (Nationally Recognized Testing Laboratory) ou un organisme de certification agréé dans votre région ou pays.  
Ceci prévient tout endommagement de l’équipement causé par les orages et autres surtensions électriques.  
Cet équipement utilise des prises de téléphone CA11A.  
Notice to users of the New Zealand telephone network  
The following are special conditions for the Facsimile User Instructions. The grant of a telepermit for any item of terminal equipment indicates  
only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of  
the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all  
respects with another item of telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of  
Telecom's network services.  
This equipment shall not be set up to make automatic calls to the Telecom's 111 Emergency Service.  
This equipment may not provide for the effective hand-over of a call to another device connected to the same line.  
This equipment should not be used under any circumstances that may constitute a nuisance to other Telecom customers.  
Some parameters required for compliance with Telecom's telepermit requirements are dependent on the equipment associated with this device.  
The associated equipment shall be set to operate within the following limits for compliance to Telecom's specifications:  
There shall be no more than 10 call attempts to the same number within any 30 minute period for any single manual call initiation, and  
The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt and the beginning of the next call  
attempt.  
The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is not less than 5 seconds between  
the end of one call attempt and the beginning of another.  
South Africa telecommunications notice  
This modem must be used in conjunction with an approved surge protection device when connected to the PSTN.  
Using this product in Switzerland  
This product requires a Swiss billing tone filter (Lexmark part number 14B5109) to be installed on any line which receives metering pulses in  
Switzerland. The Lexmark filter must be used, as metering pulses are present on all analog telephone lines in Switzerland.  
Utilisation de ce produit en Suisse  
Cet appareil nécessite l’utilisation d’un filtre de tonalité de facturation suisse (nº de référence Lexmark : 14B5123) devant être installé sur toute  
ligne recevant des impulsions de comptage en Suisse. Ce filtre doit être utilisé pour toute installation car ces impulsions existent sur toutes les  
lignes téléphoniques suisses.  
Verwendung dieses Produkts in der Schweiz  
Für dieses Produkt muss ein schweizerischer Billing Tone Filter zur Zählzeichenübertragung (Lexmark Teilenummer 14B5109) für jede Leitung  
installiert werden, über die in der Schweiz Zeitsteuertakte übertragen werden. Die Verwendung des Lexmark Filters ist obligatorisch, da in allen  
analogen Telefonleitungen in der Schweiz Zeitsteuertakte vorhanden sind.  
121  
Uso del prodotto in Svizzera  
Questo prodotto richiede un filtro toni Billing svizzero, (codice Lexmark 14B5109), da installare su tutte le linee che ricevono impulsi remoti in  
Svizzera. È necessario utilizzare il filtro Lexmark poiché gli impulsi remoti sono presenti su tutte le linee analogiche in Svizzera.  
ENERGY STAR  
Power consumption  
Product power consumption  
The following table documents the power consumption characteristics of the product.  
Note: Some modes may not apply to your product.  
Mode  
Description  
Power consumption (Watts)  
Printing  
The product is generating hard-copy output from electronic inputs.  
The product is generating hard-copy output from hard-copy original documents.  
The product is scanning hard-copy documents.  
The product is waiting for a print job.  
14.6  
15.1  
9.1  
Copying  
Scanning  
Ready  
6.6  
Power Saver  
High Off  
The product is in energy-saving mode.  
6.1  
The product is plugged into a wall outlet, but the power switch is turned off.  
4.0  
Low Off (<1 W Off) The product is plugged into a wall outlet, the power switch is turned off, and the product n/a  
is in the lowest possible power consumption mode.  
Off  
The product is plugged into a wall outlet, but the power switch is turned off.  
n/a  
The power consumption levels listed in the previous table represent time-averaged measurements. Instantaneous power draws may be  
substantially higher than the average.  
Values are subject to change. See www.lexmark.com for current values.  
Power Saver  
This product is designed with an energy-saving mode called Power Saver. The Power Saver Mode is equivalent to the EPA Sleep Mode. The  
Power Saver Mode saves energy by lowering power consumption during extended periods of inactivity. The Power Saver Mode is automatically  
engaged after this product is not used for a specified period of time, called the Power Saver Timeout.  
Factory default Power Saver Timeout for this product (in minutes):  
30  
Off mode  
If this product has an off mode which still consumes a small amount of power, then to completely stop product power consumption, disconnect  
the power supply cord from the wall outlet.  
Total energy usage  
It is sometimes helpful to calculate the total product energy usage. Since power consumption claims are provided in power units of Watts, the  
power consumption should be multiplied by the time the product spends in each mode in order to calculate energy usage. The total product  
energy usage is the sum of each mode's energy usage.  
122  
Index  
Print photos 34  
Scan 34  
Scan & edit text (OCR) 34  
Share photos 34  
Tips 34  
Use memory card photos 34  
using 33  
Web site 34  
Fax menu 28  
A
installing another language 13  
Photo Card menu 29  
saving settings 31  
Scan menu 27  
using 23  
copier does not respond 99  
Copy  
adding text captions 60  
ADF (Automatic Document Feeder)  
loading documents 46  
paper capacity 47  
Advanced tab 38  
album page, creating 60  
aligning print cartridges 89  
alignment problem 110  
All-In-One Center  
Maintain/Troubleshoot link 37  
opening 35  
Saved Images tab 36  
Scanning & Copying tab 35  
answering machine  
receiving a fax with 72  
assigning IP address 85  
Automatic Document Feeder (ADF) 22  
Automatic Document Feeder (ADF) paper  
guide 22  
button 33  
menu 26  
C
Caller ID not displayed 106  
Caller ID, using 73  
copy troubleshooting  
copier does not respond 99  
partial document or photo copies 100  
poor copy quality 99  
scanner unit does not close 99  
copying 62  
cloning an image 63  
collating copies 63  
customizing settings 26  
enlarging an image 64  
photos 62  
reducing an image 64  
repeating an image 63  
customizing settings  
copy 26  
fax 28  
Fax Setup Utility 78  
scan 27  
calling card  
using when faxing 70  
using when setting up Speed Dial 74  
using while listening to call 72  
using with On Hook dial feature 72  
using with the Fax Setup Utility 78  
can receive but not send fax 104  
can send but not receive fax 103  
cannot print from digital camera using  
PictBridge 96  
cannot print to network printer 107  
cannot scan to application 101  
cannot scan to computer over  
network 102  
cannot send or receive fax 102  
cards  
loading 45  
memory 53  
printing 51  
carrier jam error 110  
cartridge error 110  
cartridge missing error 110  
cartridges, print  
aligning 89  
cleaning 89  
Automatic Document Feeder (ADF) paper  
stop 22  
Automatic Document Feeder (ADF)  
tray 22  
B
banner paper jams 109  
banner paper, loading 46  
blocking host fax settings 81  
box contents 12  
broadcast fax, sending  
at a scheduled time 71  
immediately 70  
Browse photos button 34  
buttons, control panel  
Auto Answer 26  
Back 25  
customizing settings using the computer  
scan 65  
custom-size paper, loading 45  
D
defaults  
Copy menu 26  
Fax menu 28  
Photo Card menu 29  
resetting factory defaults 117  
Scan menu 27  
direct IP printing 84  
distinctive ring patterns 76  
documents  
faxing using the computer 71  
faxing using the control panel 70  
loading into the Automatic Document  
Feeder 46  
loading on scanner glass 48  
printing 49  
installing 87  
preserving 91  
removing 87  
wiping 90  
Cancel 25  
Copy Mode 24  
Fax Mode 24  
keypad 26  
Left arrow 25  
Lighter / Darker 24  
Menu 24  
Pause / Redial 26  
Phone Book 26  
Photo Card 24  
Power 24  
change paper or photo size setting  
error 110  
change paper size setting error 110  
cleaning print cartridge nozzles 89  
collating copies 50, 63  
color ink low 110  
computer not connected error 110  
configuring network printer 85  
connecting  
using RJ11 adapter 14  
connecting the printer to  
answering machine 18  
computer modem 19  
telephone 17  
scanning images for editing 67  
scanning text for editing 67  
scanning to e-mail 66  
Resize 24  
Right arrow 25  
Scan Mode 24  
Select 25  
Start Black 26  
Start Color 26  
buttons, Imaging Studio  
Browse photos 34  
Copy 34  
Fax 34  
Maintain/Troubleshoot 35  
Print album page 34  
E
editing  
document text (OCR) 67  
photos 40  
scanned images 67  
emission notices 119  
enlarging an image 64  
telephone wall jack 16  
Contact Information tab 38  
contents, box 12  
control panel 22  
Copy menu 26  
123  
envelopes  
Fax Setup Utility  
Fax 34  
loading 44  
printing 51  
error 1104 110  
error messages  
alignment problem 110  
carrier jam 110  
customizing settings 78  
Dialing and Sending tab 79  
Fax Printing / Reports tab 79  
Ring and Answering tab 79  
Speed Dial tab 79  
Maintain/Troubleshoot 35  
Print album page 34  
Print photos 34  
Scan 34  
Scan & edit text (OCR) 34  
Share photos 34  
using 42, 78  
cartridge error 110  
fax troubleshooting  
Tips 34  
cartridge missing 110  
change paper or photo size setting 110  
change paper size setting 110  
color ink low 110  
computer not connected 110  
could not detect a proof sheet 110  
error 1104 110  
Caller ID not displayed 106  
can receive but not send fax 104  
can send but not receive fax 103  
cannot send or receive fax 102  
printer receives blank fax 105  
received fax has poor print quality 105  
faxing  
Use memory card photos 34  
using 33  
Web site 34  
Imaging Studio, using 33  
improving print quality 89  
incorrect language appears on  
display 93  
failed to connect 110  
fax error 110  
adding fax groups to Speed Dial 74  
adding numbers to Speed Dial 74  
blocking unwanted faxes 82  
choosing a fax connection 13  
customizing settings 28  
entering a fax number 70  
sending a broadcast fax at a scheduled  
time 71  
index cards  
loading 45  
printing 51  
information, finding 9  
ink levels, checking 37  
ink, ordering 37  
insert camera/memory card error 110  
inserting  
fax mode unsupported 110  
insert camera/memory card 110  
invalid photo/paper size selection 110  
left cartridge error 110  
load paper 110  
memory full 110  
no images have been selected 110  
no photo files found 110  
no photo/paper size selection has been  
made 110  
no proof sheet information 110  
only one device or media card  
allowed 110  
paper jam 110  
paper skewed 110  
phone line busy 110  
phone line error 110  
PictBridge communications error 110  
please remove camera to use memory  
card 110  
problem reading memory card 110  
remote fax error 110  
right cartridge error 110  
some photos removed from card by  
host 110  
sending a broadcast fax  
immediately 70  
sending while behind a PBX 77  
setting number of rings before automatic  
answering 77  
setting up dialing prefix 76  
using a calling card number 70  
using the computer 71  
using the control panel 70  
while listening to call 72  
FCC notices 119, 120  
finding  
information 9  
MAC address 85  
publications 9  
Web site 9  
flash drive  
inserting 54  
printing photos using the proof  
sheet 56  
forwarding a fax 73  
flash drives 54  
memory cards 53  
PictBridge-enabled digital camera 59  
installing  
network printer 85  
print cartridges 87  
printer software 117  
software and sharing printer on  
network 84  
invalid photo/paper size selection 110  
IP address, assigning 85  
iron-on transfers, loading 45  
J
jams and misfeeds troubleshooting  
banner paper jams 109  
paper jam in ADF 108  
paper jam in paper support 108  
paper jam in printer 108  
paper or specialty media misfeeds 108  
printer does not feed paper, envelopes,  
or specialty media 109  
EXT port 23  
e-mailing documents or photos 66  
F
G
junk faxes, blocking 82  
factory default settings, resetting to 117  
failed to connect error message 110  
Fast Pics 42  
glossy paper, loading 43  
graphics, editing 40  
greeting cards  
loading 45  
L
labels, loading 44  
landscape orientation, selecting 39  
language  
Fax  
menu 28  
printing 51  
fax  
Group Dial  
changing 93  
activity reports 74  
customizing settings 78  
forwarding 73  
receiving automatically 72  
receiving manually 73  
Fax button 34  
setting up 74  
using 70  
using the Phone Book 75  
last page first 51  
layout, selecting 39  
left cartridge error 110  
LINE port 23  
load paper error 110  
loading  
banner paper 46  
custom-size paper 45  
documents into the Automatic Document  
Feeder 46  
documents on the scanner glass 48  
envelopes 44  
H
heavyweight matte paper, loading 43  
How To tab 38  
fax error 110  
fax footer, setting up 80  
fax header, setting up 79  
fax mode unsupported error  
message 110  
fax settings  
blocking unwanted changes 81  
I
I Want To menu 39  
Imaging Studio buttons  
Browse photos 34  
Copy 34  
glossy paper 43  
124  
greeting cards 45  
heavyweight matte paper 43  
index cards 45  
iron-on transfers 45  
labels 44  
paper 43  
photo cards 45  
photo paper 43  
photos on the scanner glass 48  
postcards 45  
printing 60  
printing all 57  
O
OCR, editing document text 67  
On Hook Dial feature 72  
only one device or media card  
allowed 110  
printing by date range 57  
printing from a Web page 50  
printing from digital camera using  
DPOF 58  
printing from Imaging Studio 60  
printing from PictBridge-enabled digital  
camera 59  
printing using color effects 58  
printing using the proof sheet 56  
reducing red-eye 40  
scrapbook page 60  
smudges 98  
transferring from memory card to flash  
drive 55  
transferring from memory device to  
computer using Fast Pics 55  
transferring from memory device using  
control panel 55  
photos removed from card by host 110  
PictBridge communications error 110  
PictBridge port 22  
PictBridge-enabled camera, printing  
photos from 59  
please remove camera to use memory  
card 110  
point-and-print method 85  
poor copy quality 99  
poor quality at the edges of the page 98  
poor scanned image quality 101  
poor text and graphic quality 97  
portrait orientation, selecting 39  
postcards  
ordering supplies 91  
orientation, changing  
landscape 39  
portrait 39  
transparencies 44  
P
page does not print 95  
paper exit tray 22  
M
MAC address, finding 85  
magazine articles, loading on the scanner  
glass 48  
paper guide 22  
paper jam error 110  
paper jam in ADF 108  
paper jam in paper support 108  
paper jam in printer 108  
paper or specialty media misfeeds 108  
Paper Setup tab  
changing orientation 39  
changing paper size 39  
paper sizes, specifying 39  
paper skewed error 110  
paper support 22  
Maintain/Troubleshoot  
button 35  
link 37  
maintenance menus  
Copy menu 26  
Maintenance tab 38  
memory card  
inserting 53  
printing photos using the proof  
sheet 56  
memory card cannot be inserted 109  
memory card slots 22  
memory card troubleshooting  
memory card cannot be inserted 109  
nothing happens when memory card is  
inserted 110  
paper, loading 43  
partial document or photo copies 100  
partial document or photo prints 98  
partial document or photo scans 101  
parts  
Automatic Document Feeder (ADF) 22  
Automatic Document Feeder (ADF)  
paper guide 22  
Automatic Document Feeder (ADF)  
paper stop 22  
Automatic Document Feeder (ADF)  
tray 22  
control panel 22  
EXT port 23  
LINE port 23  
memory card slots 22  
paper exit tray 22  
paper guide 22  
paper support 22  
PictBridge port 22  
power supply port 23  
print cartridge carrier 23  
scanner glass 22  
scanner unit 23  
top cover 22  
memory full error message 110  
N
loading 45  
printing 51  
network name does not appear in  
list 107  
power button is not lit 94  
power supply port 23  
previewing photos  
from the computer 36  
Print album page button 34  
print cartridge carrier 23  
print cartridge nozzles, cleaning 89  
print cartridges  
aligning 89  
cleaning 89  
installing 87  
preserving 91  
removing 87  
wiping 90  
print cartridges, ordering 37  
Print Layout tab  
changing document type 39  
duplexing 39  
Print photos button 34  
Print Properties  
I Want To menu 39  
opening 38  
Options menu 39  
network printer  
configuring 85  
installing 85  
network scanning 68  
network troubleshooting  
cannot print to network printer 107  
network name does not appear in  
list 107  
printer to be configured does not appear  
in list of printers found on network 106  
network troubleshooting tips 86  
networking  
using a print server 84  
using the peer-to-peer method 85  
using the point-and-print method 85  
newspapers, loading on the scanner  
glass 48  
no images selected error 110  
no photo files found error 110  
no photo/paper size error 110  
no proof sheet information error 110  
noise emission levels 119  
nothing happens when memory card is  
inserted 110  
USB port 23  
peer-to-peer method 85  
Phone Book, using 75  
phone line busy error message 110  
phone line error 110  
Photo Card menu 29  
photo cards, loading 45  
Photo Editor, using 40  
photo paper, loading 43  
photos  
adding text captions 60  
album page 60  
copying photos 62  
editing 40  
loading on the scanner glass 48  
Paper Setup tab 39  
Print Layout tab 39  
Print Properties tabs 39  
Quality/Copies tab 39  
Save Settings menu 39  
print quality, improving 89  
notices 118, 119, 120, 121, 122  
N-up feature 52  
125  
print speed is slow 98  
print troubleshooting  
improving print quality 96  
partial document or photo prints 98  
poor quality at the edges of the  
page 98  
poor text and graphic quality 97  
print speed is slow 98  
printer does not feed paper, envelopes, or  
specialty media 109  
printer receives blank fax 105  
printer software  
removing print cartridges 87  
repeating an image 63  
reports, fax activity 74  
reverse page order 51  
right cartridge error 110  
ring patterns, setting 76  
RJ11 adapter 14  
power button is not lit 94  
software does not install 94  
Share photos button 34  
shared printing  
peer-to-peer method 84  
point-and-print method 84  
software  
All-In-One Center 35  
Fax Setup Utility 42  
Imaging Studio 33  
Photo Editor 40  
Print Properties 38  
removing and reinstalling 117  
Solution Center 37  
Toolbar 41  
S
safety information 2  
Saved Images tab  
Creative Tasks section 37  
Open With section 36  
Photo Prints section 36  
Preview section 36  
reinstalling 117  
removing 117  
using 33  
Printer Status dialog 37  
printer to be configured does not appear in  
list of printers found on network 106  
printing  
all photos 57  
blocked fax list 82  
Scan  
button 34  
menu 27  
Scan & edit text (OCR) button 34  
scan troubleshooting  
cannot scan to application 101  
cannot scan to computer over  
network 102  
using 33  
software does not install 94  
Solution Center  
Advanced tab 38  
Contact Information tab 38  
How To tab 38  
cards 51  
collated copies 50  
Maintenance tab 38  
opening 37  
document 49  
envelopes 51  
greeting cards 51  
index cards 51  
last page first 51  
multiple pages on one sheet 52  
photos 60  
photos by date range 57  
photos from digital camera using  
DPOF 58  
partial document or photo scans 101  
poor scanned image quality 101  
scan was not successful 100  
scanner does not respond 100  
scanning takes too long or freezes the  
computer 101  
scan was not successful 100  
scanner does not respond 100  
scanner glass 22  
Printer Status dialog 37  
Troubleshooting tab 38  
using 37  
Speed Dial  
setting up fax groups 74  
setting up individual fax numbers 74  
using 70  
using the Phone Book 75  
supplies, ordering 91  
cleaning 91  
T
photos from PictBridge-enabled digital  
camera 59  
loading documents 48  
scanner unit 23  
scanner unit does not close 99  
scanning  
customizing settings 27  
customizing settings using the  
computer 65  
telecommunication notices 120, 121  
text captions, adding 60  
Tips button 34  
photos from the computer 60  
photos stored on a memory device 59  
photos using color effects 58  
photos using Fast Pics 59  
photos using the proof sheet 56  
postcards 51  
Toolbar  
printing a Web page 49  
printing only the photos from a Web  
page 50  
editing images 67  
reverse page order 51  
transparencies 51  
Web page 49  
Web page, photos only 50  
problem reading memory card error 110  
proof sheet, using 56  
publications, finding 9  
editing text 67  
from magazines and newspapers 67  
over a network 68  
saving scanned image 65  
to computer 68  
to e-mail 66  
using the control panel 65  
Scanning & Copying tab  
Copy section 35  
Creative Tasks section 36  
Preview section 36  
using 41  
top cover 22  
transferring photos from  
memory card to flash drive 55  
memory device to computer using Fast  
Pics 55  
memory device using control panel 55  
transparencies  
Q
loading 44  
printing 51  
Quality/Copies tab 39  
Troubleshooting tab 38  
troubleshooting, copy  
copier does not respond 99  
partial document or photo copies 100  
poor copy quality 99  
scanner unit does not close 99  
troubleshooting, error messages  
alignment problem 110  
carrier jam 110  
R
Scan section 35  
using 35  
received fax has poor print quality 105  
receiving a fax  
scanning takes too long or freezes the  
computer 101  
scrapbook page, creating 60  
settings are not saved 117  
settings, saving 31  
setup troubleshooting  
cannot print from digital camera using  
PictBridge 96  
incorrect language appears on  
display 93  
automatically 72  
fax forwarding 73  
manually 73  
using an answering machine 72  
recycling  
Lexmark products 92  
WEEE statement 120  
reducing an image 64  
red-eye reducing 40  
remote fax error 110  
cartridge error 110  
cartridge missing 110  
change paper or photo size setting 110  
change paper size setting 110  
color ink low 110  
page does not print 95  
126  
computer not connected 110  
could not detect a proof sheet 110  
error 1104 110  
failed to connect 110  
fax error 110  
fax mode unsupported 110  
insert camera/memory card 110  
invalid photo/paper size selection 110  
left cartridge error 110  
cannot scan to computer over  
network 102  
partial document or photo scans 101  
poor scanned image quality 101  
scan was not successful 100  
scanner does not respond 100  
scanning takes too long or freezes the  
computer 101  
troubleshooting, setup  
load paper 110  
memory full 110  
cannot print from digital camera using  
PictBridge 96  
no images have been selected 110  
no photo files found 110  
no photo/paper size selection has been  
made 110  
no proof sheet information 110  
only one device or media card  
allowed 110  
incorrect language appears on  
display 93  
page does not print 95  
power button is not lit 94  
software does not install 94  
U
paper jam 110  
paper skewed 110  
unwanted faxes, blocking 82  
USB port 23  
phone line busy 110  
phone line error 110  
Use memory card photos button 34  
using RJ11 adapter 14  
PictBridge communications error 110  
please remove camera to use memory  
card 110  
problem reading memory card 110  
remote fax error 110  
W
Web page  
printing 49  
printing only the photos 50  
Web site  
right cartridge error 110  
some photos removed from card by  
host 110  
button 34  
finding 9  
troubleshooting, fax  
Caller ID not displayed 106  
can receive but not send fax 104  
can send but not receive fax 103  
cannot send or receive fax 102  
printer receives blank fax 105  
received fax has poor print quality 105  
troubleshooting, jams and misfeeds  
banner paper jams 109  
paper jam in ADF 108  
paper jam in paper support 108  
paper jam in printer 108  
paper or specialty media misfeeds 108  
printer does not feed paper, envelopes,  
or specialty media 109  
troubleshooting, memory card  
memory card cannot be inserted 109  
nothing happens when memory card is  
inserted 110  
troubleshooting, network  
cannot print to network printer 107  
network name does not appear in  
list 107  
printer to be configured does not appear  
in list of printers found on network 106  
troubleshooting, print  
improving print quality 96  
partial document or photo prints 98  
poor quality at the edges of the  
page 98  
poor text and graphic quality 97  
print speed is slow 98  
troubleshooting, scan  
cannot scan to application 101  
127  

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