BROTHER FAX 775 User Manual

OWNER'S MANUAL  
FAX-775  
FAX-775Si  
Brother Numbers  
IMPORTANT NOTE:  
For technical and operational assistance, you must call the country  
where you purchased the fax machine. Calls must be made from within  
that country.  
Brother fax-back system  
Brother Customer Service has installed an easy-to-use fax-back system, so you can get  
instant answers to common technical questions and product information for all Brother  
products. This system is available 24 hours a day, 7 days a week. You can use the  
system to send faxes to any fax machine, not just the one from which you are calling  
.
If you can’t resolve difficulty with your fax machine using this manual, call our  
fax-back system, and follow the voice prompts to receive faxed instructions about  
using the system, and an index of fax-back subjects.  
In USA:  
1-800-521-2846  
In Canada:  
1-800-681-9838  
1-514-685-5381 (in Montreal)  
(For USA Only) The Brother fax-back system number has been preprogrammed on  
One Touch key 1.  
Frequently Asked Questions (FAQs)  
You can find more information about Brother products on the World Wide Web. From  
product specification sheets to Frequently Asked Questions (FAQs), it is all there.  
Visit us at:  
For Customer Service  
In USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
1-800-284-3238 (TTY service for the hearing-impaired)  
In Canada:  
1-877-BROTHER (voice)  
(514) 685-4898 (fax)  
(514) 685-6464 (voice) (in Montreal)  
Dealers/Service Centers (For USA Only)  
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.  
Service Centers (For Canada Only)  
For service center addresses in Canada, call 1-877-BROTHER.  
B R O T H E R N U M B E R S  
i
               
Ordering Accessories and Supplies  
IMPORTANT NOTE:  
For technical and operational assistance, you must call the country  
where you purchased the fax machine. Calls must be made from within  
that country.  
For the best quality results use only genuine Brother accessories, available at most  
Brother retailers. If you cannot find the accessory you need and you have a Visa,  
MasterCard, Discover or American Express credit card, you can order accessories  
directly from Brother.  
In USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
In Canada: 1-877-BROTHER (voice)  
DESCRIPTION  
ITEM  
Thermal Print Cartridge  
PC301  
1-PK Refill Roll (For Canada Only)  
2-PK Refill Rolls  
PC300RF  
PC302RF  
PC304RF  
LG3077001  
4-PK Refill Rolls  
Telephone Line Cord  
Telephone Handset  
LE0446011 (FAX-775)  
LF1757001 (FAX-775Si)  
Handset Curled Cord  
UG3543011 (FAX-775)  
UG3543007 (FAX-775Si)  
Document Support  
Paper Wire Extension  
Owner’s Manual  
UF5607000  
UF9869001  
LF1746001  
QPD 120  
Surge Protection Device with Telephone  
Line Protection (2 outlets)  
Surge Protection Device with Telephone  
Line Protection (8 outlets)  
FX 120  
ii  
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S  
   
Notice – Disclaimer of Warranties  
(For USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR  
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES,  
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES  
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING  
THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR  
MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE  
OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY,  
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND  
PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF  
IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME  
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY  
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR  
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS  
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE  
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY  
OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN  
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR  
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT  
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR  
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE  
FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),  
PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.  
Compilation and Publication Notice  
Under the supervision of Brother Industries, Ltd., this manual has been compiled  
and published, covering the latest product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to  
change without notice.  
Brother reserves the right to make changes without notice in the specifications and  
materials contained herein and shall not be responsible for any damages (including  
consequential) caused by reliance on the materials presented, including but not  
limited to typographical and other errors relating to the publication.  
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
CallManage and IP $aver are trademarks of CallManage Inc.  
IBM, IBM PC, MWAVE and IBM Aptiva are registered trademarks of International  
Business Machines Corporation.  
Microsoft and MS-DOS are registered trademarks of Microsoft Corporation.  
Windows and Windows NT are registered trademarks of Microsoft in the U.S. and  
other countries.  
All other terms and brand and product names mentioned in this manual are  
registered trademarks of their respective companies.  
N O T I C E  
D I S C L A I M E R O F W A R R A N T I E S  
iii  
 
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
This warranty gives you certain rights  
and you may also have other rights that  
may vary from state to state.  
Brother Authorized Service Center, you  
may be required to deliver or send the  
Product properly packaged, freight  
prepaid, to the Authorized Service  
Center together with a photocopy of  
your bill of sale.  
This warranty is given only to the first  
end-use  
purchaser  
of  
the  
accompanying product (referred to in  
this warranty as “this Product”).  
What Brother will do: Brother (or its  
Authorized Service Center) will  
evaluate your report of a possible  
defect to determine whether a defect  
exists, and if it does exist, Brother (or its  
Authorized Service Center) will repair or  
(at Brother’s option) replace the  
Product with a product that performs  
the same functions and performs as  
well as the original Product. Brother  
reserves the right to supply refurbished  
or remanufactured replacement parts  
provided that the replacement parts  
What is covered: Brother warrants to  
you for the Warranty Period that there  
are no defects in the materials,  
workmanship or Year 2000 compliance  
of this Product. The “Warranty Period”  
is 1 year from the date you purchased  
this product. The “Warranty Period” for  
consumable items, such as Print  
Heads, Toner, Drums, Ink Cartridges,  
Print Cartridges, Refill Ribbons,  
Therma PLUS Paper and Thermal  
Paper, etc. is 90 days from the date of  
purchase, or the rated life of the  
Consumable item, whichever is shorter.  
conform  
to  
the  
manufacturer’s  
specifications for new products. The  
repaired or replacement product will be  
returned to you at no cost.  
What is NOT covered: This warranty is  
VOID -- that is, this Product has no  
warranty -- if: (1) you did not purchase  
this Product from an authorized Brother  
reseller within the United States, (2) this  
Product has been serviced, modified or  
tampered with by anyone other than an  
Authorized Service Representative of  
Brother, (3) the serial number has been  
modified, defaced or removed from this  
Product, (4) this Product has been  
Exchange  
Service:  
When  
an  
exchange is authorized, Brother will  
exchange your non-working product  
with a refurbished or remanufactured  
product that conforms to the  
manufacturer’s specifications for new  
products.  
The  
refurbished  
or  
remanufactured Product you receive  
will be covered by the balance of the  
limited warranty period remaining on  
the original Product, plus an additional  
thirty (30) days. You will keep the  
replacement Product that is sent to you  
and must return (or be billed up to the  
cost of a new product) your original  
non- working product, which shall  
become the property of Brother. You  
must call Brother Customer Service and  
if the representative cannot correct the  
abused  
or  
damaged,  
or,  
the  
recommended monthly volume has  
®
been exceeded, (5) non Brother -brand  
or non Brother approved parts,  
supplies, power supplies or other  
accessories have been used with this  
Product, or (6) this Product has been  
transported  
without  
the  
proper  
preparation and packaging.  
What to do if you think your Product  
is defective: Call our Customer  
Service Hotline at 1-800-284-4329, or if  
you suspect a defect in materials or  
workmanship in this Product, you can  
report it to a Brother Authorized Service  
Center. During the Warranty Period,  
supply Brother’s representative with a  
copy of your dated bill of sale showing  
that this Product was purchased within  
the United States. For the name of your  
Brother Authorized Service Center, call  
1-800-521-2846. After contacting the  
product’s  
malfunction  
over  
the  
telephone and you elect the exchange  
service, you must provide information  
pertaining to this Product and you must  
also provide a valid major credit card  
number. Your credit card will be  
charged up to the cost of a new Product  
if: (i) you do not return your original  
Product to Brother within five (5)  
business days; (ii) the malfunctions of  
your original Product are not covered by  
the limited warranty;  
F A X L I M I T E D W A R R A N T Y  
iv  
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
(iii) the proper packaging instructions  
are not followed and has caused  
damage to the product; or (iv) the  
warranty period on your original  
Product has expired or has not been  
sufficiently validated with a copy of the  
proof of purchase (bill of sale). The  
you may have with Brother or its  
representatives.  
This Limited Warranty (and Brother’s  
obligation to you) may not be changed  
in any way unless you and Brother sign  
the same piece of paper in which we (1)  
refer to this Product and your bill of sale  
date, (2) describe the change to this  
warranty and (3) agree to make that  
change.  
Brother  
Customer  
Service  
Representative will ship the exchange  
Product via next business day delivery  
courier service, with return instructions  
and prepaid return air bill. Follow the  
return instructions. You must return the  
original Product in the same shipping  
carton in which the exchanged Product  
was received and include a copy of  
proof of purchase (bill of sale). Retain  
your original accessory items and a  
copy of the return air bill, signed by the  
courier.  
Product Support: Toll-free customer  
service and technical support is  
available for hardware operational  
assistance at 1-800-284-4329. At any  
time, free technical support in the form  
of Frequently Asked Questions,  
troubleshooting tips and service center  
locator is available through our fax-back  
system at 1-800-521-2846 or Brother’s  
Internet Web Site (www.brother.com).  
Now you can visit us on-line at  
source for genuine Brother Accessories  
and Supplies.  
Limitations: Repair or replacement as  
described above is your sole and  
exclusive (that is, your only) remedy if  
this Product is defective. Brother is not  
responsible for damage to or loss of any  
equipment, media, programs or data  
related to the use of this Product.  
Except for that repair or replacement,  
Brother shall not be liable for any direct,  
indirect, incidental or consequential  
damages or specific relief. Because  
some states do not allow the exclusion  
or limitation of consequential or  
BROTHER INTERNATIONAL CORPORATION  
100 SOMERSET CORPORATE BLVD.  
BRIDGEWATER, NEW JERSEY 08807-0911  
Please record your model and serial  
numbers and your date and location of  
Purchase below for your records. Keep  
this information with your proof of  
purchase (bill of sale) in case your  
Product is lost, stolen or requires  
service.  
incidental  
damages,  
the  
above  
limitation may not apply to you.  
THIS WARRANTY IS GIVEN IN LIEU  
OF ALL OTHER WARRANTIES,  
WRITTEN OR ORAL, WHETHER  
EXPRESSED BY AFFIRMATION,  
Model #  
PROMISE,  
DESCRIPTION,  
Serial #  
DRAWING, MODEL OR SAMPLE.  
ANY AND ALL WARRANTIES OTHER  
Date of purchase:  
Store where purchased:  
Location of store:  
THAN  
THIS  
ONE,  
WHETHER  
EXPRESS OR IMPLIED, INCLUDING  
IMPLIED  
WARRANTIES  
OF  
MERCHANTABILITY AND FITNESS  
FOR A PARTICULAR PURPOSE, ARE  
HEREBY DISCLAIMED.  
Important: We recommend that you  
keep all original packing materials, in  
the event that you ship this product.  
This Limited Warranty is the only  
warranty that Brother is giving for this  
Product. It is the final expression and the  
exclusive and only statement of Brother’s  
obligations to you. It replaces all other  
agreements and under-standings that  
F A X L I M I T E D W A R R A N T Y  
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE  
LIMITED WARRANTY  
(For Canada Only)  
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,  
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service  
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or  
workmanship. This Limited Warranty does not include cleaning, consumables  
(including, without limitation, print cartridges, print head, toner and drum) or damage  
caused by accident, neglect, misuse or improper installation or operation, any damage  
caused from service, maintenance, modifications, or tampering by anyone other than a  
Brother Authorized Service Representative, or from the use of supplies or consumable  
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess  
of the specifications or with the Serial Number or Rating Label removed shall be deemed  
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In  
order to obtain warranty service, the MFC/Facsimile machine must be delivered or  
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service  
Center, together with your Proof of Purchase in the form of a Sales Receipt.  
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on  
applicable models) during shipping will cause severe damage to the MFC/Facsimile and  
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)  
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your  
print head resulting from packing without the ink cartridges will VOID your warranty.  
(Refer to your Operation Manual for proper packaging.)  
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED  
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF  
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO  
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY  
WAIVED.  
No oral or written information, advice or representation provided by Brother, its  
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create  
another warranty or modify this warranty. This warranty states Brother’s entire liability  
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine  
to operate properly.  
Neither Brother nor anyone else involved in the development, production, or delivery of  
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,  
consequential, exemplary, or punitive damages, including lost profits, arising from the  
use of or inability to use the product, even if advised by the end user/purchaser of the  
possibility of such damages. Since some Provinces do not allow the above limitation of  
liability, such limitation may not apply to you.  
This Limited Warranty gives you specific legal rights and you may also have other rights  
which vary from Providence to Providence.  
Warranty Service is available at Brother Authorized Service Centers throughout  
Canada. For Technical Support or for the name and location of your nearest  
Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514)  
685-6464.  
Internet support: [email protected] or browse  
Brother International Corporation (Canada) Ltd.  
1 Rue Hôtel de Ville  
We’re at your side.  
Dollard-Des-Ormeaux, QC H9B 3H6  
®
L I M I T E D W A R R A N T Y ( C A N A D A )  
vi  
Table of Contents  
Test Sheet Procedure and Product Registration  
Installing Brother Machine, External Two-Line TAD  
If You Are Installing the Fax Machine to Work  
vii  
Connecting an External Telephone Answering Device  
viii  
Features That Are Not in the Manual  
ix  
What Does Your Telephone Company’s “Distinctive  
Registration with CallManage Requires Change Your  
Sending a Fax Using CallManage (For Domestic  
x
These notices are in effect on models sold and used in the Unit-  
Industry Canada Compliance Statement  
Federal Communications Commission Compliance Notice  
xi  
1
Introduction  
Using This Manual  
Thank you for purchasing a Brother fax machine. This fax machine has been designed  
to be simple to use, with LCD screen prompts to guide you through functions.  
However, you can use your fax machine to its fullest potential by taking a few minutes  
to read this manual.  
Additionally, your fax machine has a Reports Key. Press Reports to display HELP  
LIST, and then press Menu/Set to print a list of basic operational steps and  
explanations.  
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents. You will be  
able to find information about a specific feature or function by checking the Index at  
the back of this manual. Also, throughout this manual, you’ll see special symbols  
alerting you to important information, cross-references, and warnings. Illustrations of  
some screen displays also help you choose the correct key-presses.  
Conventions Used in this Manual  
Throughout this manual you’ll see special symbols alerting you to important  
information, warnings, and actions to perform. For clarification, and to help you  
choose the correct key presses, we’ve added illustrations of some LCD  
messages.  
boldface  
Bold typeface identifies a specific key on the fax machine control panel.  
italics  
Italics typeface emphasizes an important point, or refer you to  
related topic.  
bubble dot  
Bubble Dot typeface identifies the messages on the LCD of the fax  
machine.  
Warnings detail precautions you must take to avoid possible  
personal injury.  
Cautions specify procedures you must follow or avoid to prevent  
possible damage to the fax machine.  
Notes tell you the proper response for a situation that may  
occur.  
Note  
FYI tips provide details about how the current operation  
interacts with other features.  
Improper Setup alerts you to devices and procedures that are  
not compatible with the fax machine.  
I N T R O D U C T I O N  
1 - 1  
         
FAX-775 and FAX-775Si Control Panel Overview  
18  
17  
1
2
3
16  
15  
4
5
6
7
8
13 14  
10 11 12  
9
1
6
Reports  
Enlarge/Reduce  
Access the Reports menu so you can  
select a report to print: Help List, Auto  
Dial, Fax Activity, Transmission, User  
Settings and Memory Status List.  
Use this key to enlarge or reduce  
copies depending on the ratio you  
select: 150%, 125%, 120%, 100%,  
93%, 87%, 75% or 50%.  
To reduce the image size  
automatically, select AUTO.  
2
3
Hook  
Lets you dial telephone and fax  
numbers without lifting the handset.  
7
8
Copy  
Makes a copy.  
One Touch Dial Keys  
These four keys give you instant  
access to eight previously stored phone  
numbers.  
Redial/Pause  
Re-dial the last number called. Also  
inserts a pause in autodial numbers.  
4
5
9
Shift  
Dial Pad  
This key is used to access the "5"  
through "8" One Touch numbers.  
Dials phone and fax numbers, and can  
be used as a keyboard for entering  
information into the fax machine.  
Sort  
10  
11  
Hold/Caller ID  
Lets you place calls on hold. Also, lets  
you view or print the Caller ID list.  
Use this key when you want multiple  
copies of a multiple page original in  
order.  
Search/Speed Dial  
Lets you dial stored phone numbers by  
pressing a two-digit number. Also, lets  
you look up numbers stored in the  
dialing memory.  
1 - 2  
I N T R O D U C T I O N  
     
12  
13  
14  
15  
16  
Receive Mode  
Use to select how fax machine will  
handle incoming calls.  
Resolution  
Sets the resolution when you send a fax  
or make a copy.  
Fax Start  
Starts an operation, such as sending a  
fax.  
Quick-Scan  
Lets you take advantage of memory  
transmission.  
Navigation Keys:  
Menu/Set  
Lets you access the Menu and  
Programming mode and stores your  
settings in the fax machine.  
or  
Press to scroll forward or backward to  
set a menu selection.  
Also, you can use these keys to do an  
alphabetical search for the names of  
stored numbers.  
or  
Volume  
Press to scroll through the menus and  
options.  
When using the speaker, ring or  
handset, you can press these keys to  
adjust the volume.  
17  
18  
Stop/Exit  
Stops a fax, cancels an operation or  
exits from Menu mode.  
Liquid Crystal Display (LCD)  
Displays messages to help you set up  
and operate your fax machine.  
I N T R O D U C T I O N  
1 - 3  
About Fax Machines  
If youre a first-time fax machine user, fax operation might seem a little mysterious.  
Youll soon get used to the unusual fax tones on your phone line, and be able to send  
and receive faxes easily.  
Custom Features  
Do You Have Voice Mail on the Phone Line?  
If you have Voice Mail on the phone line on which you will install your new fax  
machine, there is a strong possibility that Voice Mail and the fax machine will conflict  
with each other while receiving incoming calls.  
Why Should There Be Trouble?  
Since both fax machines and Voice Mail pick up the line at the number of rings you  
have set, each of them has the ability to keep the other from receiving calls. For  
example, if your Voice Mail is set to answer after two rings and your fax machine is  
set to answer after four, your Voice Mail will keep your fax machine from receiving  
faxes. If you set Voice Mail and the Brother machine to answer at the same number  
of rings, there is no way of knowing which one will answer first. It is important to  
remember that neither Voice Mail nor the fax machine can pass the call back to the  
other after the call has been answered.  
How Can You Avoid Possible Problems?  
A very good way to avoid problems like the one mentioned previously is to get a  
second phone number on your present phone line. Many people with Voice Mail opt  
for this choice, which is called Distinctive Ring,and they are very satisfied with it.  
Another way to avoid possible problems is to replace your Voice Mail with an  
answering machine. Your Brother fax machine is designed to work in tandem with an  
answering machine or TAD (telephone answering device). (See Connecting an  
Fax Tones and Handshake  
When someone is sending a fax, the fax machine sends fax calling tones (CNG  
tones)soft, intermittent beeps at 4-second intervals. Youll hear them when you dial,  
and then press Fax Start, and they continue for about 60 seconds after dialing. During  
that time, the sending machine must begin the handshakewith the receiving  
machine. Each time you use automatic procedures to send a fax, you are sending CNG  
tones over the phone line. Youll soon learn to listen for these soft beeps each time you  
answer a phone on your fax line, so you know if you are receiving a fax message.  
1 - 4  
I N T R O D U C T I O N  
               
The receiving fax responds with fax receiving tonesloud, chirping sounds. A  
receiving fax chirps for about 40 seconds over the phone line, and the LCD shows  
RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every  
call automatically with fax receiving tones. Even if the other party hangs up, your fax  
machine continues to send the chirpsfor about 40 seconds, and the LCD continues  
to display RECEIVE. To cancel the receiving mode, press Stop/Exit.  
When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG  
tones and then responds with receiving tones.  
The fax handshakeis the time in which the sending machines CNG tones and the  
receiving machines chirpsoverlap. This must be for at least 2 to 4 seconds, so the  
machines can understand how each is sending and receiving the fax. The handshake  
cannot begin until the call is answered, and the CNG tones only last for about 60  
seconds after the number is dialed. Therefore, its important for the receiving machine  
to answer the call in as few rings as possible.  
When you have an external telephone answering device (TAD) on your fax line, your  
TAD will determine the number of rings before the call is answered. Pay special  
attention to the directions in the Installation chapter for connecting a TAD to your fax  
machine.  
ECM (Error Correction Mode)  
The Error Correction Mode (ECM) is a way for the fax machine to check the integrity  
of a fax transmission while it is in progress. ECM transmissions are possible only  
between machines that both have the ECM feature. If they do, you may send and  
receive fax messages that are continuously checked for their integrity.  
Sufficient memory must be available in your fax machine for this feature to work.  
Test Sheet Procedure and Product Registration  
(For USA Only)  
After programming your Station ID, please fill out the TEST SHEET included with  
your fax machine, and then fax it to Brothers Automated Fax Response System as  
your first transmission. This will verify that your fax machine is properly installed. To  
1 in the Owners Manual.)  
When your TEST SHEET is received, a Confirmation Sheet and Product Registration  
form will be sent back to your machine. Please fill out the form and return it to  
complete your registration.  
USA: 1-908-685-9283 (fax)  
I N T R O D U C T I O N  
1 - 5  
     
2
Location and Connections  
Caution  
Never install telephone wiring during a lightning storm.  
We recommend that this product be used with a surge protection device to protect the  
product against lightning storms.  
Never install a telephone jack in a wet location unless the jack is specifically designed  
for a wet location.  
Never touch telephone wires or terminals that are not insulated unless the telephone  
line has been disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm. There  
may be a remote risk of electric shock from lightning.  
Do not use the telephone to report a gas leak in the vicinity of the leak.  
For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the  
equipment and should be easily accessible.  
Choosing a Location  
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is  
free of vibration and shocks. Locate the fax machine near a telephone jack and a  
standard, grounded power outlet.  
Avoid placing your machine in a high-traffic area. Do not place near heaters, air  
conditioners, water, chemicals or refrigerators. Do not expose the fax machine to  
direct sunlight, excessive heat, moisture or dust. Do not connect your machine to  
electrical outlets controlled by wall switches or automatic timers. Disruption of  
power can wipe out information in the units memory. Do not connect your machine  
to electrical outlets on the same circuit as large appliances or other equipment that  
might disrupt the power supply. Avoid interference sources, such as speakers or the  
base units of cordless phones.  
2 - 1  
L O C A T I O N A N D C O N N E C T I O N S  
     
Packing List  
Make sure you have the following items:  
:
Document  
Support  
Paper  
Wire Extension  
Telephone  
Line Cord  
Starter  
Print Cartridge  
in the machine  
(Up to 30 pages)  
Telephone  
Handset  
Handset  
Curled Cord  
StartCard/  
Quick Reference Card  
Owners  
Manual  
1
3
2
4
5
7
6
8
One Touch  
Name Label  
If an item is missing, call Brother Customer Service at  
Note  
1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in  
numbers.  
Whenever you transport the fax machine, use the packing materials that came with  
your machine. If you do not pack the fax machine correctly, you may void your  
warranty.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 2  
   
Assembly  
Attach the Document Support  
Insert the document support into the openings as shown in the illustration below.  
Document Support  
Attach the Paper Wire Extension  
Attach the paper wire extension.  
Paper Wire  
Extension  
2 - 3  
L O C A T I O N A N D C O N N E C T I O N S  
       
Load the Paper  
The paper cassette can hold about 100 sheets of 20-lb. paper.  
1
2
Open the paper cover.  
Place up to 100 sheets of paper in the paper holder. Do not allow the level of paper to  
pass the maximum paper line on the paper guides.  
3
Close the paper cover.  
Maximum Paper Line  
Paper Cover  
Paper Guides  
Acceptable Paper  
Size:  
Letter, Legal and A4  
Weight:  
17 lb. 24 lb.  
Thickness: .0031 inches .0039 inches  
Do not use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips,  
paste or tape attached. DO NOT use cardboard, newspaper or fabric.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 4  
     
Connections  
Connecting the Machine  
Connect the handset power cord and telephone line.  
1
Connect the Handset.  
Connect the curled handset cord to the bottom of the handset and to the left of the  
machine.  
2
3
Connect the power cord.  
Connect the telephone line.  
Connect one end of the telephone line cord to the jack labeled LINE on the left of the  
machine. Connect the other end to a modular wall jack.  
WARNING  
I This machine must be grounded using a three-prong plug.  
I Since the machine is grounded through the power outlet, you can protect yourself from  
potentially hazardous electrical conditions on the telephone line by keeping the power  
to your machine on when you connect it to a telephone line. When you want to move  
your machine, protect yourself by disconnecting the telephone line first, and then the  
power cord.  
I Lightning and power surges can damage this product! We recommend that you use a  
quality surge protection device on the AC power line as well as on the telephone line,  
or unplug the lines during a lightning storm.  
2 - 5  
L O C A T I O N A N D C O N N E C T I O N S  
       
Special Line Considerations  
Roll Over Phone Lines  
A roll over phone system is a group of two or more separate telephone lines that pass  
incoming calls to each other if they are busy. The calls are usually passed down or  
rolled overto the next available phone line in a preset order.  
Your fax machine can work in a roll over system as long as it is the last number in the  
sequence, so the call cannot roll away. Do not put the fax machine on any of the other  
numbers; when the other lines are busy and a second fax call is received, the fax call  
is transferred to a line that does not have a fax machine. Your fax machine will work  
best on a dedicated line.  
Two-Line Phone System  
A two-line phone system is nothing more than two separate phone numbers on the  
same wall outlet. The two phone numbers can be on separate jacks (RJ11) or  
combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack.  
RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four  
wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and  
see if it can access both lines. If it can, you must separate the line for your machine.  
Converting Telephone Wall Outlets  
There are three ways to convert to an RJ11 receptacle. The first two ways may require  
assistance from the telephone company. You can change the wall outlets from one  
RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave  
or jump one of the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into  
an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and  
a third RJ14 jack (Lines 1 and 2). If your Brother machine is on Line 1, plug the  
machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of  
the triplex adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 6  
             
Installing Brother Machine, External Two-Line TAD and Two-Line  
Telephone  
When you are installing an external two-line telephone answering device (TAD) and a  
two-line telephone, your machine must be isolated on one line at both the wall jack and  
at the TAD. The most common connection is to put the Brother machine on Line 2,  
which is our assumption in the following steps. The back of the two-line TAD must have  
two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at  
least three telephone line cords, the one that came with your machine and two for your  
external two-line TAD. You will need a fourth line cord if you add a two-line telephone.  
1
2
Place the two-line TAD and two-line telephone next to your Brother machine.  
Plug one end of the telephone line cord for your machine into the L2 jack of the triplex  
adapter. Plug the other end into the LINE jack on the back of the machine.  
3
4
Plug one end of the first telephone line cord for your TAD into the L1 jack of the  
triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.  
Plug one end of the second telephone line cord for your TAD into the L2 jack of the  
two-line TAD. Plug the other end into the EXT. jack on the back of the machine.  
Triplex Adapter  
Two Line Phone  
Two Line External TAD  
Brother Machine  
You can keep two-line telephones on other wall outlets as always. There are two ways  
to add a two-line telephone to the fax machines wall outlet. You can plug the telephone  
line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or,  
you can plug the two-line telephone into the TEL jack of the two-line TAD.  
Multi-Line Connections (PBX)  
Most offices use a central telephone system. While it is often relatively simple to  
connect the fax machine to a key system or a PBX (Private Branch Exchange), we  
suggest that you contact the company that installed your telephone system and ask  
them to connect the fax machine for you. It is advisable to have a separate line for the  
fax machine. You can then leave the fax machine in FAX ONLY Mode to receive  
faxes any time of day or night.  
If the fax machine is to be connected to a multi-line system, ask your installer to  
connect the unit to the last line on the system. This prevents the unit from being  
activated each time a telephone call is received. (See Easy Receive, page 5-3.)  
As with all fax units, this machine must be connected to a two wire system. If your  
line has more than two wires, proper connection of the fax machine cannot be made.  
2 - 7  
L O C A T I O N A N D C O N N E C T I O N S  
             
If You Are Installing the Fax Machine to Work with a PBX:  
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances with a  
PBX. Any cases of difficulty should be reported first to the company that handles your  
PBX.  
If all incoming calls will be answered by a switchboard operator, it is recommended  
that the Answer Mode be set to MANUAL. All incoming calls should initially be  
regarded as telephone calls.  
The unit may be used with either pulse or tone dialing telephone service.  
Custom Features on Your Phone Line  
To learn how custom features may affect your faxing operations, please see  
Custom Features on a Single Line  
If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm  
system custom feature on one phone line, it may create a problem with the operation  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 8  
     
Connecting an External Telephone Answering Device  
(TAD)  
Sequence  
You might choose to connect an additional answering system. When you have an  
external TAD on the same telephone line as the fax machine, the TAD answers all  
calls. The fax machine listensfor fax calling (CNG) tones. If it hears them, the fax  
machine takes over the call and receives the fax. If it doesnt hear CNG tones, the fax  
machine lets the TAD continue playing your outgoing message so your caller can  
leave you a voice message.  
The TAD must answer within four rings (the recommended setting is two rings). The  
fax machine cannot hear CNG tones until the TAD has answered the call, and with  
four rings there are only 810 seconds of CNG tones left for the fax handshake.”  
Make sure you carefully follow instructions in this manual for recording your  
outgoing message. We do not recommend using the toll saver feature on your external  
answering machine if it exceeds 4 rings.  
Do not connect a TAD elsewhere on the same phone lineyour fax machine and  
TAD will both try to control the line.  
NO !  
TAD  
TAD  
YES !  
2 - 9  
L O C A T I O N A N D C O N N E C T I O N S  
             
Connections  
The external TAD must be plugged into the back of the fax machine, into the jack  
labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall  
jack.  
1
2
Plug the telephone line cord from the wall jack into the left side of the fax machine, in  
the jack labeled LINE.  
Plug the telephone line cord from your TAD into the left side of the fax machine, in  
the jack labeled EXT. (Make sure this cord is connected to the TAD at the TADs  
telephone line jack (not to telephone set jack).)  
3
Set your external TAD to four rings or less. (The fax machines Ring Delay setting  
does not apply.)  
4
5
6
Record the outgoing message (see below).  
Set the TAD to answer calls.  
Set the Receive Mode to TAD:ANSWER MACH.  
Outgoing Message (OGM) on an External TAD  
Timing is important in recording this message. The message sets up the ways to handle  
both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your message. (This allows your fax  
machine time to listen for the fax CNG tones of automatic transmissions before they  
stop.)  
2
3
Limit your speaking to 20 seconds.  
End your 20-second message by giving your Fax Receive Code for people sending  
manual faxes. For example:  
After the beep, leave a message or send a fax by pressing 5 1 and Start.”  
Connecting an External Telephone  
Your fax machine is equipped with a handset that you can use as a regular phone.  
However, you can also connect a separate telephone (or telephone answering device)  
directly to your fax machine.  
Connect the modular plug on the telephones line cord to the jack labeled EXT. on the  
left side of the fax machine.  
Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE, and, if  
the fax machine handset is lifted, an alarm sounds. To disconnect the call and switch  
to the fax machine, press Hook.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 10  
           
3
On-Screen Programming  
3
User-Friendly Programming  
We have designed your fax machine with on-screen programming using  
navigation keys. User-friendly programming helps you take full advantage of all  
the menu selections your fax machine has to offer.  
Since your programming is done on the LCD, we created step-by-step on-screen  
prompts to help you program your fax machine. All you need to do is follow the  
prompts as they guide you through the menu selections and programming  
options. Additionally, you can program settings more quickly by pressing  
Menu/Set and the menu number using the dial pad.  
Menu Selection Table  
You can probably perform most of these programming operations without the  
Owners Manual. To help you understand the menu selections and options that  
are found in the FAX programs, use the Menu Selection Table on page 3-3.  
You can also program your fax machine by pressing Menu/Set followed by the  
menu number. For example: to set VOLUME AMPLIFY to ON, press  
or  
Menu/Set, 1, 4 and  
to select ON, and then press Menu/Set.  
Alternating Displays  
Sometimes, the LCD alternates between the active setting and a help message  
giving brief instructions about how to proceed. The display youll probably see  
most often is shown below. When you place an original in the ADF, it appears  
to tell you that you can dial a number and send a fax, or you can make a copy.  
FAX: NO. & START  
COPY: PRESS COPY  
3 - 1  
O N - S C R E E N P R O G R A M M I N G  
               
Navigation Keys  
* Access the Menu  
* Go to next menu level  
* Accept an option  
* Scroll through the  
current menu level  
* Back to previous menu  
level  
* Forward to next menu  
level  
* Exit the Menu  
You can access the menu mode by pressing  
Menu/Set. When you enter the Menu, the  
LCD scrolls:  
SELECT  
& SET  
Then press 1 for Initial Setup MenuOR—  
Press 2 for Setup Receive MenuOR—  
Press 3 for Setup Send MenuOR—  
Press 4 for Cancel Job  
1.INITIAL SETUP  
2.SETUP RECEIVE  
3.SETUP SEND  
4.CANCEL JOB  
OR—  
You can scroll more quickly through the each menu level by pressing  
, and  
or  
then set an option by pressing Menu/Set when that option appears on the LCD.  
Then the LCD shows next menu level. Press  
to scroll to your next menu  
or  
selection, and then press Menu/Set.  
When you finish setting an option, the LCD shows ACCEPTED.  
Use to scroll backward if you passed your choices or to save keystrokes.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 2  
 
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
1. INITIAL SETUP  
1. DATE/TIME  
Enter date and time for the  
LCD display and heading  
on fax transmissions.  
2. STATION ID  
3. BEEPER  
Program your name, fax  
number and telephone  
number to appear on each  
transmitted page.  
OFF  
Adjusts beeper volume.  
HIGH  
LOW  
ON  
4. VOLUME  
AMPLIFY  
For the hearing-impaired,  
you can set the volume to  
the VOL AMPLIFY:ON  
setting on a permanent or  
temporary basis.  
(PERMANENT/  
TEMPORARY)  
OFF  
5. TONE/PULSE  
(For Canada  
Only)  
TONE  
Selects dialing mode  
PULSE  
6. LOCAL  
LANGUAGE  
(For Canada Only)  
ENGLISH  
Allows you to change the  
LCD Language to French.  
See  
French  
manual  
FRENCH  
2. SETUP RECEIVE  
1. RING DELAY  
04  
03  
02  
01  
00  
Number of rings before  
the fax machine answers  
in FAX/TEL, FAX, or  
TAD mode.  
2. F/T  
RING TIME  
70  
40  
30  
20  
Sets the time for double-  
ringin FAX/TEL mode.  
0. EASY  
RECEIVE  
ON  
Receive fax messages  
without pressing the  
Start key.  
SEMI  
OFF  
The factory setting (option) is shown in bold.  
Note  
3 - 3  
O N - S C R E E N P R O G R A M M I N G  
   
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
2. SETUP  
RECEIVE  
(Continued)  
4. REMOTE  
CODE  
ON  
(
Activate and deactivate  
the fax machine from a  
remote location.  
You can also personalize  
these codes.  
51, #51)  
OFF  
5. REDUCTION  
6. PAPER  
AUTO  
100%  
93%  
87%  
75%  
Reduces size of image.  
LETTER  
Selects size of paper for  
fax receiving  
LEGAL  
A4  
7. POLLING RX  
ON  
Sets up your fax machine  
to poll another fax  
machine.  
OFF  
3. SETUP SEND  
1. COVERPG  
SETUP  
NEXT FAX ONLY,  
ON  
Automatically sends a  
cover page you program.  
OFF  
PRINT SAMPLE  
2. COVERPAGE  
MSG  
Programs customized  
message for fax cover  
page.  
3. CONTRAST  
AUTO  
Changes lightness or  
darkness of a fax you are  
sending.  
S.LIGHT  
S.DARK  
4. RESOLUTION  
STANDARD  
FINE  
Changes the fax  
resolution.  
S.FINE  
PHOTO  
5. OVERSEAS  
MODE  
ON  
Adjusts for sometimes  
difficult overseas  
transmissions.  
OFF  
OFF  
6. CALL  
RESERVE  
You can send a fax, then  
speak.  
ON  
PRINT SAMPLE  
The factory setting (option) is shown in bold.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 4  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
3. SETUP SEND  
(Continued)  
7. DELAYED  
FAX  
Sends documents later  
8. POLLED TX  
ON  
Sets up your fax machine  
with a document to be  
retrieved by another fax  
machine.  
OFF  
4. CANCEL JOB  
5. INTERRUPT  
Cancel a delayed fax or  
polling job.  
Send a fax now, even if  
you have the machine set  
to send a fax later, or it you  
have it set for polling.  
6. SET  
AUTO DIAL  
1. ONE-TOUCH  
DIAL  
Stores dial numbers in  
memory so as to dial them by  
pressing only one key.  
2. SPEED-DIAL  
Stores dial numbers in  
memory so as to dial them by  
pressing four keys.  
3. SETUP  
GROUPS  
Sets up a Group number  
for Broadcasting.  
7. SETUP REPORTS  
1. TRANSMISSION  
ON  
OFF  
OFF  
Print lists and reports of  
activity.  
(See details in Chapter  
2. ACT.INTERVAL  
6/12/24 Hours  
2/4/7 Days  
The factory setting (option) is shown in bold.  
Note  
3 - 5  
O N - S C R E E N P R O G R A M M I N G  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
8. REMOTE  
FAX OPT  
1. FAX FWD/  
PAGING  
OFF  
Sets the fax machine to  
forward fax messages  
ORto call your pager.  
FAX FORWARD  
PAGING  
ON  
2. FAX  
STORAGE  
Stores incoming faxes in  
memory for remote  
retrieval.  
OFF  
159  
3. REMOTE  
ACCESS  
Personalizes code for  
retrieving faxes.  
4. PRINT FAX  
Prints incoming faxes  
stored in the memory.  
0. TEL SERVICE  
1. DISTINCTIVE  
ON  
Use with telephone  
company Distinctive Ring  
service to register the ring  
pattern with fax machine.  
OFF  
SET  
2. CALLER ID  
(For USA Only)  
Register your AREA  
CODE to dial from the  
Caller ID log.  
The factory setting (option) is shown in bold.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 6  
4
Initial Setup  
Getting Started  
After you have assembled your machine using the Brother StartCard, continue the  
initial setup by programming the rest of the initial settings.  
Setting Date and Time  
Your fax machine displays the date and time, and prints it on every fax you send.  
In the event of a power failure, the fax machine maintains date and time information  
for up to two hours. All other settings remain unaffected.  
1
2
Press Menu/Set, 1, 1.  
1.DATE/TIME  
Enter the last two digits of the year,  
and then press Menu/Set.  
ENTER YEAR:XX  
ENTER MONTH:XX  
3
Enter two digits for the month, and then press  
Menu/Set. (For example, enter 09 for September,  
or 10 for October)  
4
5
6
Enter two digits for the day,  
and then press Menu/Set. (For example, 06)  
ENTER DAY:XX  
Enter the time in 24-hour format, and then press  
Menu/Set. (For example, enter 15:25 for 3:25 PM)  
ENTER TIME:XX:XX  
Press Stop/Exit. The LCD now shows the date and time you set and displays it  
whenever the fax machine is in Standby mode.  
Setting Station ID  
You can store your name, fax number, and telephone number to be printed on all fax pages.  
1
2
Press Menu/Set, 1, 2.  
2.STATION ID  
Enter your fax number (up to 20 digits),  
and then press Menu/Set.  
FAX:  
3
Enter your telephone number (up to 20 digits),  
TEL:  
and then press Menu/Set. If your telephone  
number and fax number are the same, enter the  
same number again. The LCD shows your entry.  
4
Use the dial pad to enter your name (up to 20  
characters), and then press Menu/Set. (You can  
NAME:  
use the chart on next page to help you enter letters.)  
4 - 1  
I N I T I A L S E T U P  
               
5
Press Stop/Exit. The LCD returns to the date and time.  
Details for Entering Text  
When you are setting certain functions, such as the Station ID, you may need to enter  
text into the fax machine. Most keys on the dial pad have three or four letters printed  
above them. The keys for 0, # and dont have printed letters because they are used  
for special characters or operations.  
By pressing the appropriate number on the dial pad the correct number of times, you  
can access the character you want.  
Press Key  
one time  
two times  
three times  
four times  
2
3
4
5
6
7
8
9
A
D
G
J
B
E
C
F
2
3
4
5
6
S
8
Z
H
K
N
Q
U
X
I
L
O
R
V
Y
M
P
T
W
Inserting Spaces  
If you want to enter a blank space, press  
twice.  
Making Corrections  
If you entered a letter incorrectly and want to change it, press  
to move the cursor  
after the last correct letter. Then press Stop/Exit; the letters above and to the right of  
the cursor are deleted. Re-enter the correct text and/or digits. You can also back up  
and type over incorrect letters.  
Repeating Letters  
If you need to enter a character that is assigned to the same key as the previous  
character, press  
to move the cursor to the right.  
I N I T I A L S E T U P  
4 - 2  
               
Special Characters and Symbols  
Press , # or 0 repeatedly or press  
to move the cursor under the special character  
or symbol you want. Then press Menu/Set to select it.  
Press for  
Press # for  
Press 0 for  
(space) ! # $ % & ( )  
: ; < = > ? @ [ ] ^ _  
É À È Ê Î Ç Ë Ö 0  
+ , - . /  
NOTICE  
The Telephone Consumer Protection Act of 1991 makes it unlawful for  
any person to use a computer or electronic device to send any message  
via a telephone fax machine unless such messages clearly contain, in a  
margin at the top or bottom of each transmitted page, or on the first page  
of the transmission, the date and time it is sent and an identification of the  
business or other entity or other individual sending the message and the  
telephone number of the sending machines or such business, other entity  
or individual.  
In order to program this information into your fax machine, you should  
I The telephone number you enter is used only for Call Back Message and Cover  
Page features.  
I If you do not enter a fax number, no additional information can be entered.  
I To enter a space, press  
once between numbers and twice between characters.  
I If your Station ID has already been programmed, the screen prompts 1to make  
a change, or 2to exit without changing.  
4 - 3  
I N I T I A L S E T U P  
   
Setting Beeper Volume  
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When  
the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key  
or make an error, and at the end of fax sending or receiving.  
1
Press Menu/Set, 1, 3.  
3.BEEPER  
or  
2
3
Press  
to select your setting, and then press Menu/Set.  
Press Stop/Exit.  
Choosing the Handset Volume (For Volume Amplify)  
Before you begin to use the machine, you must decide if you need to set the handset  
volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY  
volume level complies with FCC standards.  
VOLUME AMPLIFY: OFF  
This default setting is appropriate if none of the users are hearing-impaired. During a  
or  
conversation, users can press Volume  
on the control panel to adjust the volume  
to LOW or HIGH. When the handset is replaced, the handset volume will remain  
until you change it again.  
VOLUME AMPLIFY: ON–TEMPORARY  
This setting is appropriate if some of the users are hearing-impaired. During a  
or  
conversation, users can press Volume  
on the control panel to adjust the volume  
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume  
returns to the default setting of LOW.  
VOLUME AMPLIFY:ON–PERMANENT  
Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-  
or  
impaired. During a conversation, users can press Volume  
on the control panel to  
adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the  
handset volume returns to the default setting of AMPLIFY.  
or  
When you press Volume  
on the control panel to adjust the volume, the LCD shows  
the setting you are choosing. Each key press changes the volume to the next setting.  
WARNING  
It is important that you do not choose PERMANENT unless all users are  
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the  
hearing of some users.  
I N I T I A L S E T U P  
4 - 4  
         
Setting Volume Amplify  
Please carefully read Setting the Handset Volume before you do the following steps:  
1
2
Press Menu/Set, 1, 4.  
4.VOLUME AMPLIFY  
or  
Press  
to select VOL AMPLIFY:OFF? if  
VOL AMPLIFY:OFF?  
none of the users are hearing-impaired and go to  
Step 4ORIf some or all of the users are hearing-  
impaired, select VOL AMPLIFY:ON? and then press Menu/Set.  
or  
3
Press  
to select PERMANENT? if all the users  
PERMANENT?  
are hearing-impairedORSelect  
TEMPORARY? if only some of the users are  
hearing-impaired.  
4
5
Press Menu/Set.  
Press Stop/Exit.  
Setting the Speaker Volume  
You can adjust the speaker volume by pressing Hook, and then selecting a speaker  
volume level.  
or  
Press  
to adjust the volume level. The LCD shows the setting you are choosing.  
Each key press changes the volume to the next setting. The new setting will remain  
until you change it again.  
Setting the Ring Volume  
You can adjust the ring volume when your fax machine is idle. You can select a ring  
volume level or press until the ring is off.  
or  
Press  
to adjust the volume level. With each key press, the fax machine rings so  
you can hear the current setting and the LCD shows the setting you are choosing. Each  
key press changes the volume to the next setting. The new setting will remain until you  
change it again.  
Memory Storage  
In the event of a power failure, all settings in the INITIAL SETUP, SETUP  
RECEIVE, SET AUTO DIAL and REMOTE FAX OPT plus the  
COVERPG SETUP and COVERPAGE MSG (from SETUP SEND) functions are  
stored permanently. You may have to reset the date and time.  
4 - 5  
I N I T I A L S E T U P  
                 
Setting Tone/Pulse Dialing Mode (For Canada Only)  
Your fax machine comes set to accommodate tone (multi-frequency) dialing service.  
If you have pulse (rotary) dialing service, you need to change the dialing mode.  
1
2
Press Menu/Set, 1, 5.  
5.TONE/PULSE  
or  
Press  
to select TONE or PULSE,  
DIALING:TONE?  
DIALING:PULSE?  
and then press Menu/Set.  
3
Press Stop/Exit.  
Setting Up Your Area Code (For USA Only)  
You must set up your area code in Caller ID.  
Press Menu/Set, 0, 2.  
1
2
2.CALLER ID  
Use the dial pad to enter your area code,  
AREA CODE:000  
AREA CODE:908  
and then press Menu/Set.  
3
Press Stop/Exit.  
I N I T I A L S E T U P  
4 - 6  
               
5
Setup Receive  
Basic Receiving Operations  
Select Receive Mode  
MANUALYou must answer all calls yourself. If you hear fax tones, press  
Fax Start to begin receiving the fax, then hang up. You can use this mode with  
Distinctive Ringing. (See Distinctive Ring, page 8-1.)  
FAX ONLYThe fax machine automatically answers every call as a fax call. You  
cannot receive a voice call, but you can dial out and make a voice call.  
FAX/TELThe fax machine automatically answers every call. If the call is a fax, it  
prints the fax. If the call is not a fax, it signals you with a double-ring (ring-ring),  
different from the phone company ringing, to alert you to pick up the call. If you select  
this setting, youll need to set the Ring Delay and F/T Ring Time features (on the  
following pages). If you have extension phones on the same line as the fax machine,  
set Ring Delay to 4. (See For FAX/TEL Mode Only, page 5-5.)  
TAD:ANSWER MACH.This is the only setting in which you can use an external  
answering machine. Your telephone answering device is connected to your fax  
machine, and answers every call. Once the TAD answers, the fax machine listens for  
fax tones. If it detects fax tones, it prints the fax.  
The TAD setting works only with an external telephone answering device (TAD); it  
does not work with telephone company Voice Mail. Ring Delay and F/T Ring Time  
do not work in this setting.  
09/06 15:25 FAX  
ANSWER MACH.  
Current Receive Mode  
5 - 1  
S E T U P R E C E I V E  
               
To Select or Change Your Receive Mode  
1
2
Press Receive Mode. The LCD shows your current selection.  
FAX ONLY  
FAX/TEL  
TAD:ANSWER MACH.  
MANUAL  
Continue to press Receive Mode until your new selection appears. After two  
seconds, the LCD returns to the date and time, along with your new Receive Mode  
setting.  
If youre changing Receive Mode while in another operation, the LCD returns to the  
current operation.  
Setting Ring Delay  
The Ring Delay setting determines the number of times the fax machine rings before  
it answers. If you have extension phones on the same line as the fax machine, keep  
the Ring Delay default setting of 4. (See Easy Receive, page 5-3, Operation from  
1
2
3
Press Menu/Set, 2, 1.  
1.RING DELAY  
or  
Press  
to select how many times the line rings before the fax machine answers  
(00 04), and then press Menu/Set. If you select 00, the line doesnt ring at all.  
Press Stop/Exit.  
S E T U P R E C E I V E  
5 - 2  
         
Setting F/T Ring Time  
You need to determine how long the fax machine will notify you with its special  
double-ring when you have a voice call. This ringing happens after the initial ringing  
from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds;  
no other phones on the same line ring the special double-ring. However, you can  
answer the call on any phone on the same line as the fax machine.  
1
2
Press Menu/Set, 2, 2.  
2.F/T RING TIME  
or  
Press  
to select how long the fax machine will  
RING TIME:20 SEC  
ring to alert you that you have a voice call, and then press Menu/Set.  
3
Press Stop/Exit.  
Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on  
this line will ring the number of times you selected in Ring Delay.  
You can let the fax machine pick up and detect if its a fax or voice call. If its a fax  
call, the machine prints the fax. If its a voice call, the machine signals you with a  
double-ring for the length of time you selected in F/T Ring Time.  
Even if the caller hangs up during the double-ringing, the fax machine continues for  
the set time.  
Easy Receive  
When you use this feature, you dont have to press Fax Start when you answer a fax  
call and hear calling beeps. Just hold the handset and wait a few seconds. When you  
see RECEIVE on the LCD or when you hear chirpsthrough the handset of an  
extension phone connected to another wall jack, just replace the handset and your  
machine does the rest. Selecting ON allows the fax machine to receive fax calls  
automatically, even if you lift the handset of an extension or external phone. Selecting  
SEMI lets the machine receive the call only if youve answered it at the fax machine.  
Selecting OFF means youll have to activate the fax machine yourself, by pressing  
Fax Start or by pressing 5 1 if you are not at your machine. (See Operation from  
If youve set the feature to ON, but your fax machine doesnt automatically connect a  
fax call when you lift an external or extension phone handset, press the Fax Receive  
code 5 1. At the fax machine lift the handset, and then press Fax Start.  
1
2
Press Menu/Set, 2, 3.  
3.EASY RECEIVE  
or  
Press  
to select ON, SEMI or OFF,  
and then press Menu/Set.  
3
Press Stop/Exit.  
5 - 3  
S E T U P R E C E I V E  
           
Printing a Reduced Incoming Original  
You can always reduce the size of an incoming fax to a fixed percentage, regardless  
of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your  
machine chooses the level of reduction for you.  
1
Press Menu/Set, 2, 5.  
5.REDUCTION  
or  
2
3
Press  
to select the reduction ratio you want (AUTO, 100%, 93%, 87% or 75%),  
and then press Menu/Set. Choose 100% if you don't want a reduction.  
Press Stop/Exit.  
Recommended Reductions  
If your paper is letter size (8.5" x 11"), and the incoming fax is  
letter size, select 93%  
A4, select 87%  
legal size, select 75%.  
If your paper is A4 (8.2" x 11.6"), and the incoming fax is  
letter size, select 100%  
A4, select 93%  
If your paper is legal size (8.5" x 14"), and the incoming fax is  
letter size, select 100%  
A4, select 100%  
legal size, select 93%.  
Setting Paper Size  
You can use three sizes of paper for printing your faxesletter, legal and A4. When  
you change the kind of paper in the paper cassette, you will need to change the setting  
for paper size, so your machine will know how to fit the incoming fax on the page.  
You can also select the level of page reduction to fit the paper in your machine.  
1
Press Menu/Set, 2, 6.  
6.PAPER  
or  
2
3
Press  
to select LETTER, LEGAL or A4, and then press Menu/Set.  
Press 1 if you want to change the reduction  
settingORPress 2 to go to Step 5.  
CHANGE REDUCTION  
1.YES 2.NO  
or  
4
5
Press  
to select AUTO, 100%, 93%, 87% or 75%, and then press Menu/Set.  
Press Stop/Exit.  
S E T U P R E C E I V E  
5 - 4  
             
Advanced Receiving Operations  
Operation from External or Extension Telephone  
If you answer a fax call on an extension phone or on an external phone in the EXT.  
jack, you can make your fax machine take over by using the Fax Receive Code. When  
you press the Fax Receive Code 5 1, the fax machine starts to receive a fax. (See  
If the fax machine answers a voice call and double-rings for you to take over, use the  
Telephone Answer Code # 5 1 to take the call at an extension phone. (See  
If you answer a call, and no one is on the line, assume youre receiving a fax. At the fax  
machine phone, press Fax Start, then hang up. At an extension phone, press  
5 1,  
wait for fax receiving tones (chirps), then hang up. At an external phone, press  
5 1 and wait for the phone to be disconnected (the LCD shows RECEIVE) before  
you hang up. (Your caller will have to press Start to send the fax.)  
For FAX/TEL Mode Only  
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time  
(double-ringing) to alert you to a voice call. If youre at the fax machine, you can lift  
the handset to answer.  
If youre at an extension phone, youll need to lift the handset during the F/T Ring Time,  
and then press # 5 1 between the double-rings. If no one is on the line, or if someone  
wants to send you a fax, send the call back to the fax machine by pressing 5 1  
.
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The preset Fax Receive  
Code is 5 1. The preset Telephone Answer Code is # 5 1.  
If you are always disconnected when accessing your external TAD remotely, try  
changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code  
from # 5 1 to 9 9 9.  
To Change Remote Codes  
1
2
Press Menu/Set, 2, 4.  
4.REMOTE CODE  
or  
Press  
to select ON (or OFF), and then press  
Menu/Set.  
3
4
If you want to, enter a new Fax Receive Code, and  
then press Menu/Set.  
*
FAX RECEIVE: 51  
If you want to, enter a new Telephone Answer  
Code, and then press Menu/Set.  
TEL ANSWER:#51  
5
Press Stop/Exit.  
5 - 5  
S E T U P R E C E I V E  
                     
Printing a Fax in Memory  
If you have Fax Storage ON for remote retrieval, you can still print a fax in the  
memory when you are at your machine:  
1
2
3
Press Menu/Set, 8, 4.  
4.PRINT FAX  
Press Fax Start.  
Press Stop/Exit.  
Polling  
Polling is the process of retrieving faxes from another fax machine. You can use your  
fax machine to pollother machines, or you can have someone poll your machine.  
All parties involved in polling need to set up their fax machines to accommodate  
polling. When someone polls your machine to receive a fax, they pay for the call; if  
you poll someones fax machine to receive a fax, you pay for the call.  
For details about the Polling feature, call our Brother fax-back system  
1-800-521-2846 (in USA), 1-800-681-9838 (in Canada) and request at the Index.  
(See Features That Are Not in the Manual, page 6-6 for details.)  
Some fax machines do not respond to the Polling feature.  
S E T U P R E C E I V E  
5 - 6  
           
6
Setup Send  
Automatic Document Feeder (ADF)  
I Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches  
long. Your fax machine can scan an image only 8.2 inches wide, regardless of the  
paper width.  
I Make sure you place the original face down, top edge first.  
I Adjust the paper guides to fit the width of your original.  
Paper Guides  
I The automatic document feeder (ADF) can hold up to 10 pages, feeding each one  
individually through the fax machine. Use standard (17 lb24 lb) paper when using  
the ADF; if youre using heavier paper, feed each sheet individually to prevent paper  
jams.  
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper  
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.  
I Make sure originals written with ink are completely dry.  
You must press Resolution (before you send the fax) to select the resolution for the  
type of original youre sending. (See Resolution, page 6-3.)  
6 - 1  
S E T U P S E N D  
       
Manual Transmission  
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before  
sending the fax.  
1
2
Place the original face down in the ADF.  
Pick up the handset and listen for a dial tone  
ORpress Hook and listen for a dial tone.  
3
Enter the fax number you want to call. (You can enter the digits using the dial pad, or  
you can enter a One Touch or Speed Dial number, or you can call using  
4
5
When you hear the fax tone, press Fax Start.  
If youre using the handset, hang up.  
Automatic Transmission  
This is the easiest way to send a fax.  
IMPORTANT: Do not pick up the handset, or press Hook.  
1
2
Place the original face down in the ADF.  
Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See One  
Touch Dialing, Speed Dialing and Search, pages 7-4 to 7-6.)  
3
Press Fax Start.  
Manual and Automatic Fax Redial  
If you’re sending a fax manually and the line is busy, press Redial/Pause to try  
again. Anytime you want to make a second call to the last number dialed, press  
Redial/Pause to save time.  
If you’re sending a fax automatically and the line is busy, the fax machine will redial  
automatically up to three times at 5 minute intervals.  
S E T U P S E N D  
6 - 2  
               
Quick Scan Fax Transmission  
You can scan a fax into the fax machines memory to be sent as soon as the scan is  
complete. This way, you dont have to wait for the entire fax to be transmitted before  
you retrieve your original.  
If you get an OUT OF MEMORY message while scanning the first page of a fax,  
press Stop/Exit to cancel the scan. If you get an OUT OF MEMORY message  
while scanning in a subsequent page, youll have the option to press Fax Start to  
transmit the pages scanned so far, or to press Stop/Exit to cancel the Quick Scan  
operation.  
1
2
3
4
Place the original face down in the ADF.  
Press Quick-Scan. The LCD indicates how much memory is available.  
Enter the fax number.  
Press Fax Start to begin scanning the document into memory. Once the scan is  
complete, the fax machine dials the call.  
Basic Sending Operations  
Contrast  
If your original is very light or very dark, you might want to set the contrast accordingly.  
Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original.  
1
2
Place the original face down in the ADF.  
Press Menu/Set, 3, 3.  
3.CONTRAST  
or  
3
4
Press  
to select AUTO, S.LIGHT or S.DARK, and then press Menu/Set.  
Press 2 if you are finished choosing settings, and go to Step 5ORPress 1 if you  
want to select additional settings. The display returns to the Setup Send menu.  
5
Enter a fax number, and then press Fax Start to send a faxORPress Copy to  
make a copy.  
Resolution  
When you have an original in the ADF, you can use the Resolution key. Press  
Resolution continuously until you see your selection on the LCD.  
STANDARDsuitable for most typed originals.  
FINEgood for small print; transmits a little slower than standard resolution.  
S. FINEgood for small print or artwork; transmits slower than fine resolution.  
PHOTOuse when original has varying shades of gray; slowest transmission time.  
6 - 3  
S E T U P S E N D  
                       
Advanced Sending Operations  
Overseas Mode  
If you have difficulty sending a fax overseas, use the Overseas mode.  
After you send a fax using this feature, the feature turns itself off.  
1
2
Place the original face down in the ADF.  
Press Menu/Set, 3, 5.  
5.OVERSEAS MODE  
or  
3
4
Press  
to select ON (or OFF), and then press Menu/Set.  
Press 1 if you want to select additional settings. The LCD returns to the Setup Send  
menuORPress 2 if you are finished choosing settings, and then go to Step 5.  
5
6
Enter the fax number youre calling.  
Press Fax Start.  
Delayed FAX  
You can use this function to send a fax up to 24 hours later.  
1
2
Place the original face down in the ADF.  
You can press Quick-Scan to use memory transmissionOR—  
Leave the original in the ADF to be scanned at the specified time.  
3
4
Press Menu/Set, 3, 7.  
7.DELAYED FAX  
Enter the time you want the fax to be sent, in  
24-hour format, and then press  
Menu/Set. (For example, enter 19:45 for 7:45 PM)  
5
6
Press Menu/Set. The LCD shows  
ACCEPTED  
Press 1 if you want to select additional  
settings. The LCD returns to the Setup Send  
menu.  
OTHER SETTINGS?  
1.YES 2.NO  
OR—  
Press 2 if you are finished choosing settings  
and go to Step 7. The LCD prompts you to  
enter the fax number.  
MEMORY  
100%  
ENTER FAX NO.  
7
8
Enter the fax number.  
Press Fax Start. The machine will wait to send the fax at the time you set up.  
S E T U P S E N D  
6 - 4  
           
Setting Up for Polled Transmit  
Polled Transmit is when you set up your fax machine to wait with an original so  
another fax machine can retrieve it.  
For more information call our Brother fax-back system at 1-800-521-2846 (in USA),  
1-800-681-9838 (in Canada) and request the Index. (See Features That Are Not in the  
Canceling a Scheduled Job  
You can cancel tasks youve scheduled, such as Delayed Fax or Polling Transmit.  
1
2
Press Menu/Set, 4. Any waiting jobs appear on  
the LCD. If there are no jobs waiting, the LCD  
shows NO JOB WAITING.  
4.CANCEL JOB  
or  
If you have more than two jobs waiting, press  
cancel, and then press Menu/Set.  
OR—  
to select the job you want to  
If you have only one job waiting, go to Step 3.  
3
4
Press 1 to cancelORPress 2 to exit without canceling.  
Press Stop/Exit.  
Interrupting Delayed Fax and Polled Transmit Jobs  
You can send a fax or make a copy now, even if you have the fax machine set to send  
a fax later or if you have it set to be polled. However, you cannot use automatic redial  
or the Menu mode.  
1
2
Press Menu/Set, 5.  
Wait 2 seconds, and then remove the original  
that is waiting in the ADF.  
REMOVE ORIGINAL  
3
4
Place the original you want to send now face  
down in the ADF.  
INSERT ORIGINAL  
Enter the number for the fax you want to send  
now.  
5
6
7
Press Fax Start.  
After the transmission is finished, return the first original to the ADF.  
Press Menu/Set, 5 to restore the Delayed Fax and/or Polling.  
If you have set up a Delayed Fax or Polled Transmit job in memory, you dont have  
to interrupt it to send a fax or make a copy.  
If you have set up a Delayed Fax or Polled Transmit job, the machine will send an  
original without storing it in memory.  
6 - 5  
S E T U P S E N D  
             
Features That Are Not in the Manual  
(Call Brother Fax-back System)  
Your machine has additional features and operations that are not included in this  
manual. To receive faxed instructions, please call our automated Brother fax-back  
system at 1-800-521-2846 and request the Index. In the Index under Features That Are  
Not in the Manual, find the document numbers to request the following scripts:  
Polling  
Cover Page  
Call Reservation  
Print Sample Call Back Message  
Next Fax Reservation  
Multiple Resolution Transmission  
Glossary  
(For USA Only) The Brother fax-back system number has been preprogrammed on  
One Touch key 1.  
S E T U P S E N D  
6 - 6  
               
Auto Dial Numbers  
and Dialing Options  
7
Storing Numbers for Easy Dialing  
You can set up your fax machine to do three types of easy dialing:  
One Touch, Speed Dial, and Groups for Broadcasting of faxes.  
If you lose electrical power, auto dial numbers in memory will not be lost.  
Storing One Touch Dial Numbers  
You can store eight fax/phone numbers that you can dial by pressing one key (and  
Fax Start). To access numbers 05 to 08, hold down Shift. You also can store names  
with these numbers. When you press a One Touch dial location, the LCD shows the  
name or number as the call is dialed. (See One Touch Dialing, page 7-4.)  
One Touch keys are not the dial pad keys. They are the four keys (numbers 01–08)  
located on the left side of the control panel.  
1
2
Press Menu/Set, 6, 1.  
1.ONE-TOUCH DIAL  
Press the One Touch key where you want to store a number.  
(USA Only) For your convenience, One Touch key 1 is pre-programmed for the  
Brother fax-back system and One Touch key 2 is pre-programmed for CallManage,  
Inc. You can change these numbers if you wish.  
3
Enter a number (up to 20 digits), and then press  
Menu/Set.  
NAME:  
If you want to enter a pause in the dialing sequence (to wait for an outside line,for  
example), press Redial/Pause as youre entering digits. Pressing Redial/Pause  
enters a 3.5-second pause when the number is dialed, and a dash appears on the LCD.  
4
5
Use the dial pad to enter the name or company (up to 14 characters), and then press  
Menu/Set. ORTo store the number without a name, press Menu/Set. (See  
or  
Press  
to select the type of number, and then press Menu/Set.  
FAX  
TEL  
a fax only number  
a telephone (voice) number  
FAX/TEL both a fax and telephone (voice) number  
CHAIN a number (usually an access code) for chain dialing.  
7 - 1  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
             
6
Return to Step 2 to store another One Touch numberORPress Stop/Exit.  
When you dial an AUTO DIAL number the LCD shows the name youve stored,  
or if you havent stored a name, the number youve stored.  
If you must wait for another dial tone at any point in the dialing sequence, store a  
pause at that place in the number by pressing Redial/Pause. Each key press adds a  
3.5 second pause.  
You can use chain dialing to store long dialing sequences. For example, to store  
9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part  
as a Chain type number (this tells the system that the dialing sequence is not  
complete).  
CHAIN—9 1 201 555 1234  
The last part of the One Touch number must be stored as any of the other following  
three types.  
FAX or FAX/TEL or TEL—987 65 4321  
Now when you dial, just press the two keys (one after the other in order) where youve  
stored the two parts of the number.  
Storing Speed Dial Numbers  
You can store Speed Dial numbers, so you can dial by pressing only four keys and Fax  
Start. There are 50 Speed Dial locations.  
1
2
Press Menu/Set, 6, 2.  
2.SPEED-DIAL  
Use the dial pad to enter a two-digit location  
(0150), and then press Menu/Set.  
SPEED-DIAL? #  
3
4
Enter the number (up to 20 digits),  
and then press Menu/Set.  
#05:  
Use the dial pad to enter the name or company  
(up to 14 characters), and then press  
NAME:  
Menu/SetORPress Menu/Set to store  
the number without a name. (See Details for Entering Text, page 4-2.)  
or  
5
Press  
to select the type of number, and then press Menu/Set.  
FAX  
TEL  
a fax only number  
a telephone (voice) number  
FAX/TEL both a fax and telephone (voice) number  
CHAIN a number (usually an access code) for chain dialing.  
6
Return to Step 2 to store another Speed Dial numberORPress Stop/Exit.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 2  
     
Changing One Touch and Speed Dial Numbers  
If you try to store a One Touch or Speed Dial number in a location where a number is  
already stored, the LCD shows the current name stored there, then prompts you to  
either 1. CHANGEOR2. EXIT.  
1
2
Press 1 to change the number stored, or press 2 to exit without making a change.  
Enter a new number.  
If you want to erase the whole number, press Stop/Exit when the cursor is to  
the left of the digits. The letters above and to the right of the cursor are deleted.  
If you want to change a digit, use  
or  
to position the cursor under the digit  
you want to change, and then type over it.  
3
Follow the directions beginning at Step 3 in Storing One Touch Numbers or Storing  
Speed Dial Numbers.  
Setting Up Groups for Broadcasting  
Groups allow you to send the same fax message to many fax numbers by pressing only  
one One Touch key (Broadcasting). First, youll need to store each fax number as a One  
Touch or Speed Dial number. Then, you can combine them into a Group. Each Group  
uses up a One Touch key. Finally, you can have up to four small Groups, or you can  
assign up to 57 numbers to one large Group. (See Storing One Touch Dial Numbers  
1
2
Press Menu/Set, 6, 3.  
3.SETUP GROUPS  
Select the One Touch key where you wish to  
store the number. (For example, press One  
SELECT ONE-TOUCH  
Touch key 3 to store a Group.)  
3
4
Use the dial pad to identify the Group with a  
number, and then press Menu/Set.  
(For example, press 1 for Group 1.)  
SETUP GROUP:GO  
To include One Touch or Speed Dial numbers  
in the Group, enter them as if you were dialing.  
For example, for One Touch key 4, press One  
G01:*O4#O9  
Touch key 4. For Speed Dial location 09, press Search/Speed Dial, and then press  
0, 9 on the dial pad. The LCD shows 04#09.  
5
6
7
Press Menu/Set to accept the numbers for this  
Group.  
NAME:  
Use the dial pad to enter a name for the Group, and then press Menu/Set. (For  
example, NEW CLIENTS) (See Details for Entering Text, page 4-2.)  
Press Stop/Exit.  
7 - 3  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
           
Dialing Options  
You can use your fax machine to make voice telephone calls by dialing manually or  
by using Search, One Touch or Speed Dial memory. You can use the handset to make  
and receive calls.  
When you dial an auto dial number, the LCD shows the name youve stored, or if you  
havent stored a name, the fax number youve stored.  
Manual Dialing  
Manual dialing is simply pressing all of the digits of the phone number.  
1
2
3
Pick up the handsetORPress Hook.  
When you hear a dial tone, dial the call using the dial pad.  
If you pressed Hook to dial the call, pick up the handset when the other party answers.  
(The speaker works only one way; the other party wont be able to hear you unless you  
pick up the handset.)  
4
To hang up, replace the handset.  
One Touch Dialing  
1
2
3
Pick up the handsetORPress Hook. (See Storing One Touch Dial Numbers, page 7-1.)  
When you hear a dial tone, press the One Touch key of the location you want to call.  
If you pressed Hook to dial the call, pick up the handset when the other party answers.  
(The speaker works only one way; the other party wont be able to hear you unless you  
pickup the handset.)  
4
To hang up a voice call, replace the handset.  
If you try to use a One Touch location with no number stored in it, you will hear a  
warning sound, and LCD will show NOT REGISTERED. The LCD returns to  
normal after two seconds.  
If you are sending a fax, press Fax Start after pressing the One Touch key. If you  
picked up the handset, press Fax Start when the receiving fax machine answers with  
fax tones.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 4  
           
Speed Dialing  
1
2
3
Pick up the handsetORPress Hook. (See Storing Speed Dial Numbers, page 7-  
When you hear a dial tone, press Search/Speed Dial, press #, and then press the  
two-digit Speed Dial number.  
If you pressed Hook to dial the call, pick up the handset when the other party answers.  
(The speaker works only one way; the other party wont be able to hear you unless you  
pick up the handset.)  
4
To hang up a voice call, replace the handset.  
If you are sending a fax, press Fax Start after entering the Speed Dial number. If you  
picked up the handset, press Fax Start when the receiving fax machine answers with  
fax tones.  
Dialing Access Codes and Credit Card Numbers  
Sometimes you may want to choose from among several long distance carriers when  
you make a call. Rates may vary depending upon the time and destination. To take  
advantage of low rates, you can store the access codes or long-distance carriers as One  
Touch and Speed Dial numbers. You can store these long dialing sequences by  
dividing them and setting them up separately in any combination. You can even  
include manual dialing using the dial pad. The combined number will be dialed in the  
order you enter it, as soon as you press Fax Start. Make sure you select CHAIN as  
the type of the number when you store it as a One Touch or Speed Dial. (See Storing  
One Touch Dial Numbers and Storing Speed Dial Numbers, page 7-1 to 7-2.)  
(For USA Only) The CallManage access code can save you money on long distance  
calls (for details, see CallManage, page 8-6).  
For example:  
You store 555on One Touch key 3 and 7000on One Touch key 4. If you press One  
Touch 3, 4 and Fax Start you will dial 555-7000. To temporarily change a  
number, you can substitute part of the number with manual dialing using the dial pad.  
For example, to change the number to 555-7001 you can press One Touch 3, and then  
press 7, 0, 0, 1 using the dial pad.  
Pause after dialing Speed Dial numbers for the name to be displayed before you enter  
the next portion of the dialing sequence.  
7 - 5  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
     
Search  
You can search for names you have stored in One Touch and Speed Dial memories.  
Names are shown alphabetically or numerically. (See Storing One Touch Dial  
1
2
Press Search/Speed Dial, and then enter the first letter of the name.  
or  
Press  
or  
to search alphabetically and  
to search numerically.  
3
4
5
When the LCD shows the name you want to call, pick up the handset for a voice call.  
Press Fax Start to begin dialing.  
If you pressed Hook to dial the call, pick up the handset when the other party answers.  
(The speaker works only one way; the other party wont be able to hear you unless you  
pick up the handset.)  
6
When the call is over, hang up to end the call.  
Redial  
If the last number you dialed was busy, press Redial/Pause for easy dialing.  
Broadcasting  
Using the numbers you have stored in Groups, One Touch and Speed Dial memory,  
you can broadcastfaxes automatically to a maximum of 57 different locations in a  
few simple steps.  
After the Broadcast is completed, a Broadcast Report will be printed automatically to  
let you know the results.  
1
2
3
Insert the document in the ADF.  
Press Quick Scan. The LCD shows how much memory is available.  
Enter the One Touch and Speed Dial numbers (one after the other) or a Group Number  
you have stored.  
4
Press Fax Start. The FAX stores the document in memory, then transmits it to all the  
numbers you entered. If the line is busy, your machine will redial.  
Press Stop/Exit during transmission to cancel the current fax broadcast.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 6  
         
Pause  
Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5  
second delay.  
Hold  
1
2
3
Press Hold/Caller ID to put a call on Hold.  
You can put down the handset without disconnecting the call.  
Pick up the fax machine handset to release the call from Hold. Picking up an extension  
handset will not release the call from Hold.  
Tone/Pulse (For Canada Only)  
If you have pulse dialing service but need to send tone signals (for example, for  
telephone banking), follow the directions below. If you have touch tone service, you  
do not need this feature to send tone signals.  
1
2
3
Lift the handset.  
Press #. Any digits dialed after this send tone signals.  
When you hang up, the fax machine returns to pulse dialing service.  
7 - 7  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
           
8
Telephone Services  
Custom Features  
Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID  
telephone services offered by some telephone companies.  
If you have Voice Mail only, Call Waiting, RingMaster, an answering service, or an  
alarm system custom feature on your telephone line, it may create a problem in the  
operation of your fax machine. (See Custom Features on a Single Line, page 12-8.)  
If you have Voice Mail on your phone line, please read the following carefully.  
Distinctive Ring  
The term Distinctive Ringis used by Brother to identify a telephone company  
service that is given many names, depending on the telephone company you are using.  
For example, this service may be called SmartRing, RingMaster, Teen-Ring, Ident-a-  
Call or Ident-a-Ring.  
What Does Your Telephone Companys Distinctive RingDo?  
Your telephone companys Distinctive Ring service allows more than one number to  
be on same phone line. If you need more than one phone number, it is an  
inexpensive alternative to paying for an additional line. Each phone number has  
its own distinctive ring pattern, so youll know which phone number is ringing. This  
is one way you can have a separate phone number for your fax machine.  
Please consult your telephone company for availability and rates.  
Note  
What Does Brothers Distinctive RingDo?  
The Brother machine has a Distinctive Ring feature that allows you to use your fax  
machine to take full advantage of the telephone companys Distinctive Ring service.  
You can dedicate the new phone number on your line to receive only faxes.  
You must purchase your telephone companys Distinctive Ring service before you  
Note  
program the Brother machine to work with it.  
T E L E P H O N E S E R V I C E S  
8 - 1  
                     
Do You Have Voice Mail?  
If you have Voice Mail on the phone line you will install your new fax machine on,  
there is a strong possibility that Voice Mail and the fax machine will conflict with each  
other while receiving incoming calls. However, this Distinctive Ring feature allows  
the use of more than one number on your line, so both Voice Mail and the fax  
machine can coexist peacefully. If each one has a separate phone number, neither  
will interfere with the others work.  
If you decide to get the Distinctive Ring service from the telephone company, you will  
need to follow the directions below to registerthe new Distinctive Ring pattern they  
provided, so your fax machine can recognize its incoming calls.  
You can change or cancel the Distinctive Ring Pattern at any time. You can switch it  
off temporarily, then turn it back on. When you get a new fax number, make sure you  
reset this menu selection.  
Before You Choose the Ring Pattern to Register  
You can register only one Distinctive Ring pattern with the fax machine. Some ring  
patterns cannot be registered. Please refer to some popular ring pattern examples that  
will be provided from the telephone company in the USA and Canada that are shown  
in the Brother compatibility table below.  
Ring  
Rings  
Pattern  
1
2
3
4
long - long  
short - long - short  
short - short - long  
very long (normal pattern)  
If the ring pattern the telephone company provided cannot be registered by the fax,  
please check for other available ring pattern choices from the telephone  
company.  
Note  
I The fax machine will answer only calls to its registered number.  
I The first two rings are silent on the fax machine. This is because the fax must « listen »  
to the ring pattern (compare it to the pattern that was registered).  
I If you program the fax machine correctly, it will recognize the registered ring pattern  
of the fax numberwithin 2 ring patterns and automatically answer with a fax tone.  
When the voice numberis called, the fax machine will not interrupt the call.  
8 - 2  
T E L E P H O N E S E R V I C E S  
   
VERY IMPORTANT  
If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep  
one of your phone numbers dedicated only to fax calls, you must leave the fax machine  
in MANUAL mode at all times while using the distinctive ring feature. Heres why:  
Manual mode will never pick up a call by itself, since it is «Neutral ». When the fax  
machine is in this « neutral » mode, the Distinctive Ring Feature can be activated. The  
distinctive ring feature is actually an answering mode. So, do not activate FAX ONLY  
mode or FAX /TEL mode while using distinctive ring; otherwise, the fax machine will  
answer calls for all the numbers.  
Registering the Distinctive Ring Pattern  
1
2
Set the fax machine to MANUAL mode.  
Press Menu/Set, 0, 1.  
1.DISTINCTIVE  
or  
3
4
Press  
Press  
to select DISTINCTIVE:SET?, and then press Menu/Set.  
or  
to select the prestored ring pattern you want to assign, and then press  
Menu/Set. (You will hear each pattern as you scroll through the four patterns.)  
Be sure to choose the pattern assigned by the Telephone Company.  
5
Press Stop/Exit.  
Caller ID  
The Caller ID feature of this fax machine lets you use the Caller ID subscriber service  
offered by many local telephone companies. After at least two rings, the LCD shows  
the telephone number of your caller (or up to 16 characters of the name, if available).  
Once you pick up the handset the Caller ID information disappears from the LCD, but  
the call information remains stored in the Caller ID memory.  
CALL PICKUP remains on the LCD when no Caller ID information was transmitted.  
OUT OF AREA means the call originates outside your Caller ID sevice area.  
PRIVATE CALL means the caller has intentionally blocked transmission of  
information.  
Caller ID service varies with different carriers. Call your local telephone company to  
determine the kind of service available in your area.  
Caller ID Log  
Your fax machine stores up to 30 of the last Caller IDs received into the fax machines  
memory in the Caller ID Log. When the thirty-first call comes in, information about  
the first call is erased. You can print the report or scroll through Caller ID information  
to review those calls made to your fax machine.  
T E L E P H O N E S E R V I C E S  
8 - 3  
           
Printing the Caller ID Log  
Press Hold/Caller ID.  
1
2
CALLER ID LOG  
To print the Caller ID Log, press Fax Start.  
PRESS START KEY  
Viewing the Caller ID Log  
1
2
3
Press Hold/Caller ID.  
CALLER ID LOG  
or  
After two seconds, press  
to scroll  
01)MARY HENDERSON  
02)TOM HENDERSON  
03)ABC COMPANY  
through the Caller ID Log.  
When you want to see detailed information  
for a displayed ID (phone number and date  
and time call was received) press  
Menu/Set.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
4
To continue viewing the Caller ID Log  
or  
(Step 2), press  
.
OR—  
To exit the Caller ID Log, press Stop/Exit.  
Returning a Call from the Log  
You can scroll through the Caller ID Log and select a call to return automatically. (See  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
or  
Press  
to scroll through the Caller ID  
01)MARY HENDERSON  
01)9082438436  
Log and when you see a call you want to return  
immediately, press Menu/Set.  
01)02/01 12:00  
DIAL:PRESS START  
3
4
To begin dialing, press Fax Start.  
Begin speaking when the other party answers.  
8 - 4  
T E L E P H O N E S E R V I C E S  
           
This feature may not be available in certain areas of USA and Canada.  
If your dialing plan does not follow the standard 1 + area code + 7-digit number  
dialing system for calling outside your area code, you may experience problems  
returning calls automatically from the Caller ID Log. Your fax machine will  
automatically dial 1plus the area code for any number that does not originate in  
your area code. If this is not the procedure followed by your dialing plan you will not  
be able to return calls automatically.  
Registering a Caller ID Number  
You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
or  
After two seconds, press  
to scroll  
through the Log and when you see a caller  
you want to register, press Menu/Set.  
3
To register the caller as a One Touch  
number, press the One Touch key where you  
want the number to be stored.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
OR—  
To register the caller as a Speed Dial  
number, press Search/Speed Dial and use  
the dial pad to press the two-digit location  
code (0150), and then press Menu/Set.  
If the LCD shows REGISTERED, the auto dial location already has a number.  
4
5
Enter the callers name, and then press  
Menu/Set.  
NAME:  
or  
Press  
to select the type of number, and then press Menu/Set:  
FAX  
TEL  
A fax number  
A telephone (voice) number  
FAX/TEL Both a fax and telephone number  
CHAIN  
A number, usually an access code, for chain dialing  
6
Return to Step 2 to store another auto dial numberOR—  
Press Stop/Exit.  
T E L E P H O N E S E R V I C E S  
8 - 5  
 
Call Waiting Caller ID  
The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service  
offered by many local telephone companies. This feature displays the telephone  
number (or name, if available) of Call Waiting callers on your fax machines LCD.  
1
To answer a Call Waiting signal while youre talking on the phone, ask the other party  
if you can put them on Hold to catch the other call. The LCD shows the Caller ID.  
2
3
Press Search/Speed Dial to switch to the second call.  
To switch back to the first call, press Search/Speed Dial again.  
Either caller can hang up at any time. However, if you hang up you will disconnect  
both callers.  
CallManage (For USA Only)  
This Brother fax machine contains a One-Touch feature that allows for low-cost long  
distance communications worldwide. Once registered, fax and telephone calls made  
using this CallManage feature access a privately managed Internet Network. This  
feature, the Internet Protocol $aver (IP $aver), entitles users to receive one flat, low  
rate per minute for all domestic long distance calls and faxes along with low  
international rates. The use of the IP $averis likely to result in significant long  
distance savings, depending on your current long distance carrier and usage patterns.  
Using the CallManage IP $aver™ requires changing your current long distance  
carrier to CallManage or its carrier. This CallManage long distance plan requires no  
monthly fees, no prepayments, and no monthly minimums. The IP $averfeature is  
accessed by pressing One Touch key #2 on your Brother fax machine. Calls made  
without the use of the IP $averwill be processed over a traditional PSTN worldwide  
fiber optic network that provides flat, low long distance rates. To learn more about this  
plan, the associated rates and to order, visit us online at  
www.callmanage.com/brother or call us toll free at 1-877-717-2722.  
This service may be used on all telephones that are connected to the registered  
Note  
telephone line. To experience the same low Internet Protocol rates, just dial  
1-888-405-5279 from any single line telephone or fax and follow the simple  
voice prompts.  
8 - 6  
T E L E P H O N E S E R V I C E S  
       
Registration with CallManage Requires Change Your  
Carrier Selection  
Before using the CallManage IP $averfeature, you must register for this service  
with CallManage, Inc.  
Register via the web at: www.callmanage.com/brotherORCall  
1-877-717-2722. A Customer Service Representative will ask you a number  
of simple questions required to set up your account (such as name, address,  
phone number, etc. for billing purposes). There are no sign-up fees, monthly  
service charges or connection fees for the CallManage IP $averfeature.  
Your service will be provisioned within 3 to 5 business days and then you  
can start to experience the savings! You will receive a separate itemized bill  
each month from CallManage, Inc. or its carrier partner for all of your long  
distance calls and faxes.  
After service provisioning, pressing One Touch Key #2 will provide access  
to the privately managed Internet Protocol Network.  
Sending a Fax Using CallManage (For Domestic and  
International Long Distance Calls Only!)  
1
2
3
Place the original face down in the ADF.  
Press One Touch key #2.  
Dial the complete long distance or international fax number as usual, using One  
Touch, Speed Dial, Search or the Dial Pad (See Speed Dialing, page 7-5 and Search,  
4
Press Fax Start.  
Placing a Long Distance Telephone Call Using  
CallManage  
1
2
Press One Touch key #2.  
You will be prompted to dial the complete long distance or international number as usual,  
using One Touch, Speed Dial, Search or the Dial Pad (See Speed Dialing, page 7-5 and  
).  
3
4
Press Fax Start.  
Pick up the handset.  
To place a call from a phone or fax machine sharing the registered line with this  
Brother model, pick up the handset and dial 1-888-405-5279. Follow the simple  
voice prompts to complete your call.  
Note  
T E L E P H O N E S E R V I C E S  
8 - 7  
     
Customer Support  
If you have questions or want more information, visit CallManage on the web at  
www.callmanage.com/brother or call CallManage at 1-877-717-2722.  
Disclaimer  
In order to use the CallManage feature you must register for the service through  
CallManage, Inc. or its authorized agent, either on the web at www.callmanage.com/  
brother or by calling (toll free) 1-877-717-2722.  
This registration process will include selecting CallManage, Inc. or its underlying  
carrier as your carrier of record. Using this service will result in the customer receiving  
a separate bill from CallManage or its underlying carrier. This service is subject to  
availability and credit approval of the customer. Terms and conditions are subject to  
change at any time, and the CallManage program or any related program can be  
withdrawn at any time. This feature may not be available in some parts of the United  
States and is not available in Canada. The long distance savings will depend upon the  
customers current carrier for long distance service and their calling patterns. Brother  
International, Corp. is not responsible for the long distance service or customer billing.  
DO NOT USE ONE TOUCH KEY #2 TO DIAL 911 - IT WILL NOT ACCESS  
EMERGENCY SERVICES.  
CallManage and IP $aver are trademarks of CallManage, Inc.  
8 - 8  
T E L E P H O N E S E R V I C E S  
   
9
Making Copies  
Copy Functions  
To make a single copy that is not reduced, enlarged or sorted, you have to press only  
the Copy key. The default resolution for a single copy is Super Fine. Set the resolution  
to PHOTO for photographs.  
Using the fax machine as a Copier  
You can use the fax machine as a copy  
machine, making up to 99 copies at a time.  
The scannable area of your fax  
1/8" (3 mm)  
machine begins at approximately 1/6”  
- 1/8(3 mm - 4 mm) from the edge  
of the paper.  
Not  
Scannable  
area  
1/6" (4 mm)  
1/6" (4 mm)  
1/6" (4 mm)  
Making a Single Copy  
Place the original face down in the ADF.  
Press Copy twice.  
1
2
To cancel, press Stop/Exit.  
Do NOT pull on the paper while copying is in progress.  
Multiple Copies  
You can make multiple copies using your fax machine, and you can choose whether  
the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or  
SORTED (collated). The default resolution for multiple copies is Fine.  
1
2
Place the original face down in the ADF.  
FAX:NO.& START  
COPY:PRESS COPY  
If you want copies stacked,press Copy.  
OR—  
If you want copies sorted(collated), press Sort.  
M A K I N G C O P I E S  
9 - 1  
               
3
4
Enter the number (199) of copies you want.  
Press Copy.  
If you are making multiple copies and get an OUT OF MEMORY message while  
you are scanning the first page, press Stop/Exit to cancel the job. Then make a single  
copy. If you pressed Sort and the OUT OF MEMORY message appears while  
scanning subsequent pages, you can press Copy to copy the portion that is in  
memory, or press Stop/Exit to cancel. To restart the copy job using less memory,  
press Copy for stacked copies.  
Reducing and Enlarging Copies  
When making copies, you can reduce or enlarge the size of the printed image. To  
reduce to the size of your selected paper automatically, select AUTO. To select a  
reduction ratio, choose 93%, 87%, 75% or 50%. To enlarge a document, select  
150%, 125% or 120%. To print a document at its original size, select 100%.  
1
2
Place the original face down in the ADF.  
Press Enlarge/Reduce.  
or  
3
Use  
to choose a ratio setting.  
4
5
6
Press Copy. ORSort if you want sorted copies.  
Enter the number (199) of copies you want. For example, press 9 for nine copies.  
Press Copy.  
9 - 2  
M A K I N G C O P I E S  
 
10 Printing Reports  
FAX Settings and Activity  
Two reports require initial setup in the Menu Table: Transmission Verification  
Report and Fax Activity Report Interval. For initial setup:  
Press Menu/Set, 7, 1  
1.TRANSMISSION  
OR—  
Press Menu/Set, 7, 2  
2.ACT.INTERVAL  
Customizing the Transmission Verification Report  
You can use the Transmission Report as proof that you sent a fax. This report  
lists the name or fax number of the receiving party, time and date of  
transmission and whether the transmission was successful (OK).  
When the feature is OFF, the report prints only if a transmission error  
Note  
prevented delivery (NG).  
1
2
Press Menu/Set, 7, 1.  
1.TRANSMISSION  
Press to select ON or OFF,  
or  
and then press Menu/Set.  
3
Press Stop/Exit.  
Setting the Fax Activity Report Interval  
You can set the machine to print activity reports at specific intervals (6, 12, 24  
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by  
following the Steps in the next page.  
1
2
Press Menu/Set, 7, 2.  
2.ACT.INTERVAL  
Press  
to choose an interval,  
or  
and then press Menu/Set.  
(If you choose 7 days, the LCD prompts you to choose a day at which to begin  
the 7-day countdown.)  
P R I N T I N G R E P O R T S  
10 - 1  
               
3
4
Enter the time to begin printing, in 24-hour format, and then press Menu/Set.  
(For example: enter 19:45 for 7:45 PM.)  
Press Stop/Exit.  
Using the Reports Key  
Press Reports, then press  
to select the report you want, and then press  
or  
Menu/Set.  
Six reports are available:  
Prints the Menu Table and programming  
instructions so you can see at-a-glance how to  
quickly program every menu selection.  
1.HELP LIST  
Lists names and numbers stored in One Touch  
and Speed Dial memory, in numerical order.  
2.AUTO DIAL  
Lists information about the last 30 incoming  
and outgoing faxes. TX means Transmit; RX  
means Receive.  
3.FAX ACTIVITY  
Prints a Transmission Verification Report for  
your last transmission.  
4.TRANSMISSION  
5.USER SETTINGS  
Lists settings for INITIAL SETUP, SETUP  
RECEIVE, SETUP SEND, SETUP  
REPORTS, and TEL SERVICE. The settings  
for REMOTE FAX OPT are included.  
Lists summary information of stored faxes and  
the percentage of used memory.  
6.MEMORY STATUS  
Dont forget to set up the Fax Activity Report and Transmission Verification  
Note  
Report as explained on page 10-1.  
10 - 2  
P R I N T I N G R E P O R T S  
       
11 Important Information  
Standard Telephone and FCC Notices  
These notices are in effect on models sold and used in  
the United States only.  
This equipment is hearing aid compatible.  
When programming emergency numbers and/or making test calls to emergency numbers:  
I Remain on the line and briefly explain to the dispatcher the reason for the call before  
hanging up.  
I Perform such activities in the off-peak hours, such as early morning or late evening.  
This equipment complies with Part 68 of FCC Rules. On the rear panel of this  
equipment is a label that contains, among other information, the FCC Registration  
Number and Ringer Equivalence Number (REN) for this equipment. You must, upon  
request, provide this information to your telephone company.  
You may safely connect this equipment to the telephone line by means of a standard  
modular jack, USOC RJ11C.  
An FCC compliant telephone cord with a modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone line or  
premises wiring using a compatible modular jack that is Part 68 compliant. See the  
Installation section of this manual for details.  
The REN is useful to determine the quantity of devices you may connect to your  
telephone line and still have those devices ring when your telephone number is called.  
In most, but not all areas, the sum of the RENs of all devices connected to one line  
should not exceed five (5). To be certain of the number of devices you may connect to  
your line, as determined by the REN, you should contact your local telephone  
company to determine the maximum REN for your calling area. If your fax damages  
the telephone line, the telephone company may discontinue your service temporarily.  
If possible, they will notify you in advance. But if advance notice is not practical, you  
will be notified as soon as possible. You will be informed of your right to file a  
complaint with the FCC.  
Your telephone company may make changes to its facilities, equipment, operations or  
procedures that could affect the proper functioning of your equipment. If they do, you  
will be notified in advance to give you an opportunity to maintain uninterrupted  
telephone service.  
If you experience trouble with this fax machine, please contact a Brother authorized  
service center for information on obtaining service or repair. The telephone company  
may ask that you disconnect this equipment from the line until the problem has been  
corrected or until you are sure that the equipment is not malfunctioning.  
If you are not able to solve a problem with your fax machine, contact Brother  
Customer Service. (See Brother Numbers, page i.)  
I M P O R T A N T I N F O R M A T I O N  
11 - 1  
     
International Energy Star Compliance Statement  
The purpose of the International Energy Star Program is to promote the development  
and popularization of energy-efficient office equipment, which includes computers,  
monitors, printers, facsimile receivers and copy machines world-wide. As an  
International Energy Star partner, Brother Industries, Ltd. has decided that this  
product meets the guideline of the program.  
Industry Canada Compliance Statement (For Canada Only)  
This Class B digital apparatus meets all requirements of the Canadian Interference-  
Causing Equipment Regulations.  
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur  
la matériel brouilleur du Canada.  
Federal Communications Commission Compliance Notice  
(For USA Only)  
This equipment has been tested and found to comply with the limits for a Class B  
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to  
provide reasonable protection against harmful interference in a residential installation.  
This equipment generates, uses, and can radiate radio frequency energy and, if not  
installed and used in accordance with the instructions, may cause harmful interference  
to radio to radio communications.  
However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or television  
reception, which can be determined by turning the equipment off and on, the user is  
encouraged to try to correct the interference by one or more of the following measures:  
I Reorient or relocate the receiving antenna.  
I Increase the separation between the fax equipment and the receiver.  
I Connect the fax equipment on a separate circuit.  
I Consult with the dealer or an experienced radio/TV technician for help.  
WARNING  
For protection against the risk of electrical shock, always disconnect all cables from  
the wall outlet before servicing, modifying or installing the equipment.  
This equipment may not be used on coin service lines provided by the telephone  
company or connected to party lines.  
Brother cannot accept any financial or other responsibilities that may be the result of  
your use of this information, including direct, special or consequential damages.  
There are no warranties extended or granted by this document.  
11 - 2  
I M P O R T A N T I N F O R M A T I O N  
       
The serial number may be found on the label affixed to the bottom of the unit. For  
your convenience, note the number below and retain this Owners Manual to serve as  
a permanent record of your purchase, in the event of a theft or fire, or for future  
reference.  
Important Safety Instructions  
1
2
3
4
Read all of these instructions.  
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners.  
Use a damp cloth for cleaning.  
5
6
Do not use this product near water.  
Do not place this product on an unstable cart, stand, or table. The product may fall, causing  
serious damage to the product.  
7
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure  
reliable operation of the product and to protect it from overheating, these openings must not be  
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,  
rug, or other similar surface. This product should never be placed near or over a radiator or heater.  
This product should never be placed in a built-in installation unless proper ventilation is provided.  
8
9
This product should be operated from the type of power source indicated on the label. If you are  
not sure of the type of power available, consult with your dealer or local power company.  
This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)  
pin. This plug will fit into only a grounding-type power outlet.This is a safety feature. If you are  
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.  
Do not defeat the purpose of the grounding-type plug.  
10 Do not allow anything to rest on the power cord. Do not place this product where people can walk  
on the cord.  
11 If an extension cord is used with this product, make sure that the total ampere ratings on the  
products plugged into the extension cord do not exceed the extension cord ampere rating. Also,  
make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes  
(USA Only).  
12 Do not place anything in front of the fax machine that will block the original. Do not place  
anything in the path of received faxes.  
13 Do not touch a document during printing.  
14 Never push objects of any kind into this product through cabinet slots, since they may touch  
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill  
liquid of any kind on the product.  
15 Do not attempt to service this product yourself, as opening or removing covers may expose you  
to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing  
to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been  
included for your convenience, or you may contact the following Brother Customer Service  
Numbers for your nearest Brother Authorized Service Center. (See Brother Numbers, page i.)  
16 Unplug this product from the wall outlet and refer servicing to a Brother Authorized  
Service Center under the following conditions:  
A
B
C
When the power cord is damaged or frayed.  
If liquid has been spilled into the product.  
If the product has been exposed to rain or water.  
I M P O R T A N T I N F O R M A T I O N  
11 - 3  
   
D
If the product does not operate normally when the operating instructions are followed.  
Adjust only those controls that are covered by the operating instructions. Improper  
adjustment of other controls may result in damage and will often require extensive work  
by a qualified technician to restore the product to normal operation.  
E
F
If the product has been dropped or the cabinet has been damaged.  
If the product exhibits a distinct change in performance, indicating a need for service.  
17 To protect your product against power surges, we recommend the use of a power protection  
device (Surge Protector).  
11 - 4  
I M P O R T A N T I N F O R M A T I O N  
Troubleshooting and  
Routine Maintenance  
12  
Troubleshooting  
If you cant resolve a difficulty with your fax machine using the manual, please see  
page i for Brother Numbers to call for assistance.  
The fax machine has a mechanical problem.  
Contact Brother Customer Service at  
MACHINE ERROR XX  
CALL BROTHER CS  
In USA:  
1-800-284-4329 (voice)  
1-800-284-3238 (TTY service for the hearing - impaired)  
In Canada: 1-877-BROTHER (voice)  
(514) 685-6464 (voice) (in Montreal)  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
12 - 1  
       
Error Messages  
You may occasionally encounter a difficulty with your machine or telephone line. If this happens,  
your machine often identifies the problem and displays an error message. The list below explains  
the most common error messages.  
You can correct most problems by yourself.  
If you need additional help, call the Brother fax-back system.  
ERROR MESSAGE  
CHECK CARTRIDGE  
RESET OR REPLACE  
CAUSE/ACTION  
The machine is out of ribbon or the print cartridge is  
not properly installed. Install the print cartridge again.  
The documents were not inserted or fed properly, or  
CHECK DOCUMENT  
REMOVE DOCUMENT  
CHECK DOCUMENT  
PRESS STOP KEY  
The fax machine is out of paper or paper is not  
properly loaded in the paper tray. Refill the paper or  
remove the paper and load it again. If this error  
appears while receiving a fax, load paper to restart  
printing. If you were coping or printing reports, load  
paper and try again.  
CHECK PAPER  
RELOAD PAPER  
A poor quality phone line resulted in a  
communications error. Try the call again.  
COMM.ERROR  
You have requested a polling call from another party,  
but the other fax machine is not in Poll Waiting mode.  
Verify the other parties polling setup.  
CONNECTION FAIL  
The print head has overheated. Wait 30 minutes for it  
to cool.  
COOLING DOWN  
WAIT FOR A WHILE  
COVER OPEN  
The cover is not completely closed. Close the cover.  
PLS CLOSE COVER  
The other party has disconnected during a call or fax.  
Try calling the other party.  
DISCONNECTED  
The fax machine has a mechanical problem. Contact  
Brother Customer Service for assistance. (See  
MACHINE ERROR XX  
CALL BROTHER CS  
The number you called does not answer or is busy.  
You may also have reached a number not connected to  
a fax. Check the number and call again.  
NO RESPONSE/BUSY  
12 - 2  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
ERROR MESSAGE  
CAUSE/ACTION  
The memory capacity has been exceeded. Print the  
faxes stored in memory to delete them. Then try again.  
OUT OF MEMORY  
ERASE MESSAGE  
There is not enough memory available to perform your  
copy operation. Press Stop/Exit. Print the faxes  
stored in memory to delete them. Then try again. (See  
Press Stop/Exit to cancel the job. Then try again.  
OUT OF MEMORY  
PRINT:PRESS COPY  
OUT OF MEMORY  
QUIT:PRESS STOP  
There is not enough memory available to send your  
fax. Press Stop/Exit. Print the faxes stored in  
Press Stop/Exit to cancel the job. Then try again.  
OUT OF MEMORY  
SEND:PRESS START  
OUT OF MEMORY  
QUIT:PRESS STOP  
The paper is jammed in the machine. “Clearing  
PAPER JAM  
PLS OPEN COVER  
PAPER JAM  
REMOVE PAPER  
Clearing Jams  
The fax machine is out of paper, the paper is not properly loaded, or the paper is  
jammed in the fax machine.  
1
Open the paper cover and remove any paper that is not jammed.  
Paper Cover  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
12 - 3  
   
2
Open the front cover, and then open the top cover by pressing the blue levers on both  
sides of the top cover.  
Blue Lever  
Top Cover  
Front Cover  
3
Pull the jammed paper gently from the paper feeder toward the back of the fax  
machine. If the paper remains jammed, then pull it toward the front of the machine.  
Top Cover  
Front Cover  
4
5
6
7
8
Remove the print cartridge and turn the spool to tighten the ribbon.  
Re-install the cartridge.  
Close the top cover.  
Close the front cover.  
Load the paper.  
12 - 4  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
Replacing the Print Cartridge  
You can reuse the print cartridge until it breaks. If you purchased refill ribbons,  
follow the instructions that came with them.  
Note  
1
Open the front cover, and then open the top cover by pressing the blue levers on both  
sides of the top cover.  
Blue Lever  
Top Cover  
Front  
Cover  
2
Remove the old print cartridge containing the used ribbon and dispose of it.  
Top Cover  
Front Cover  
3
Remove the plastic stopper from the new print cartridge.  
Stopper  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
12 - 5  
 
4
5
Turn the black spool on the right clockwise to tighten the ribbon as shown.  
Recessed Arrow  
Black Spool  
Install the new print cartridge by inserting the recessed  
the cartridge into its four holders.  
first, and then placing  
Top Cover  
Front Cover  
6
7
Press down on both sides of the top cover to close it securely.  
Close the front cover.  
You can save money by purchasing the 2-PK Refill Ribbon Rolls (PC302RF).  
Installation instructions will be included. If you handle the print cartridge (frame)  
carefully, you can reuse it until it breaks.  
If You Are Having Difficulty with Your Fax Machine  
If you think there is a problem with your fax machine, make a copy first. If the copy  
looks good, the problem is probably not your fax machine. Check the difficulties  
below and follow the troubleshooting tips.  
Printing or Receiving Faxes  
Condensed Print and Horizontal Streaks;  
Top and Bottom of Sentences Cut Off  
If your copy looks good, you probably had a bad connection, with static or  
interference on the phone line. If the copy looks bad, call Brother Customer  
Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or  
(514) 685-6464 (in Montreal).  
Vertical Black Lines When Receiving  
The senders scanner may be dirty. Ask the sender to make a copy to see if the  
problem is with the sending machine. Try receiving from another fax machine.  
If the problem continues, call Brother Customer Service at 1-800-284-4329  
(in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal).  
12 - 6  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Phone Line or Connections  
Fax Machine Does Not Answer When Called  
Make sure the fax machine is in the correct receiving mode for your setup  
(either FAX, FAX/TEL or TAD). Check for dial tone. If possible, call your fax  
machine to hear it answer. If there is still no answer, check the telephone line  
cord connection. (See Connecting the Machine, page 2-5 and Connect the  
telephone line.) Connect a standard telephone handset to the fax machine  
telephone jack. If there is no ringing when you call your fax machine, call your  
Telephone Company to check the line.  
Telephone Answering Device (TAD) Does Not Answer When Called  
Connect the telephone line cord from your TAD to the back of the fax machine,  
in the jack labeled EXT. Make sure the TAD is set to answer calls. (See  
No Dial Tone on the Handset  
Press HookORLift the handset. If you dont hear a dial tone, check  
telephone line cord connections at the fax machine and wall jack. Check that the  
handset is connected to the fax machines handset jack. Test the wall jack with  
another single line telephone. If there is no dial tone at the wall outlet, call your  
Telephone Company.  
The Caller ID does not display after the Call Waiting Signal  
The Caller ID signal is sent ten seconds after the Call Waiting Signal and  
speaking may interfere with it. When you hear the Call Waiting signal, ask the  
other party to hold while you answer the call. Then stop speaking until you see  
the Caller ID on the LCD.  
Sending Faxes  
Poor Transmitting Quality  
Try changing your resolution to FINE or S. FINE. (See Resolution, page 6-3.)  
Make a copy to verify the fax machines scanner operation.  
Dialing Does Not Work  
Check all line cord connections, and make sure the curled handset cord is not in  
the EXT jack.  
Check power cord connection.  
Send a manual fax by pressing Hook or by lifting the handset and dialing the  
number. Wait to hear fax receiving tones before pressing Fax Start.  
Vertical Black Lines When Sending  
Use your fax machine to make a copy. If the copy shows the same problem, the  
scanner area is dirty. Lift the top cover and check the original path. Clean the  
scanners white tape and the glass strip under the tape using isopropyl alcohol  
and a lint-free cloth (See page 12-9.)  
.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
12 - 7  
   
Handling Incoming Calls  
Double-Ring in FAX/TEL Mode  
The fax machine knows the incoming call is not a fax so it is signaling you to  
answer the telephone call. Pick up the fax machine handset or answer from an  
extension phone, and then press your fax machines Telephone Answer Code  
(default setting is #51). (See For FAX/TEL Mode Only, page 5-5.)  
Transferring a Call to the Fax Machine  
If you have answered the fax machine handset, press Fax Start and hang up  
immediately.  
If you answered at an extension phone, press your three-digit Fax Receive Code  
(the factory setting is 51). When your fax machine answers, hang up.  
Fax Machine HearsVoice as CNG Tone  
If your fax machine is set to Easy Receive ON, it is more sensitive to sounds.  
Your fax machine may mistakenly interpret certain voices or music on the line  
as a calling fax machine and respond with fax receiving tones. Deactivate the  
fax by pressing #51 if you are at an extension phone or press Stop/Exit if you  
are at the fax machine or an external phone.  
Transmission Verification Report Prints Result: NG”  
There is probably temporary noise or static on the phone line. Try sending the  
fax again. If the problem continues, call the Telephone Company to check your  
phone line.  
Custom Features on a Single Line  
If you have Call Waiting, RingMaster, Voice Mail, an answering machine,  
alarm system or any other custom feature on a single phone line with your fax  
machine, it may create a problem sending or receiving fax data.  
For Example :  
Your Brother machine handles the Caller ID and Call Waiting/Caller ID  
subscriber services. However, if you subscribe to only Call Waiting or  
some other custom service and its signal comes through the line while  
your machine is sending or receiving a fax, the signal can temporarily  
interrupt or disrupt the fax data. Brothers ECM feature should help  
overcome this problem. This condition is related to the telephone system  
industry and is common to all devices that send and receive information  
on a single, shared line with custom features. If avoiding a slight  
interruption is crucial to your business, a separate line with no custom  
features is recommended.  
Using Call Waiting Caller ID:  
If you are having a telephone conversation and a fax communication  
signal comes through on Call Waiting Caller ID, you can verify that the  
second call is a fax by switching to it. You have the option to receive the  
fax call, by asking the first caller to hang up to clear the line.  
12 - 8  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Routine Maintenance  
Cleaning the Scanner  
Before cleaning, unplug the power cord for safety. Clean the white bar and the glass  
strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to bend  
the spring plate or drop anything into the fax machine.  
White bar  
Glass Strip  
Spring Plate  
Cleaning the Print Head  
Before cleaning, unplug the power cord for safety. To clean the fax machine print  
head, wipe the metal and plastic part with a lint-free cloth that is dry or lightly  
moistened with isopropyl alcohol.  
Plastic  
Part  
Metal Part  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
12 - 9  
             
Packing and Shipping the fax machine  
Whenever you transport the fax machine, use the packing materials that came with  
your fax machine. If you do not pack the fax machine correctly, you could void your  
warranty.  
1
Unplug the fax machine from the AC outlet.  
Do not unplug the fax machine after a print job until you hear the final click.  
Note  
2
Remove the paper wire extension, document support, telephone line cord and handset,  
and pack them.  
If you are returning the fax machine to Brother as part of the Brother Exchange  
Service, Pack only the fax machine.  
Note  
Keep all separate parts to use with your Exchangemachine.  
3
Wrap the fax machine in the plastic bag and place it in the original carton with the  
original packing material.  
12 - 10 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
 
Specifications  
Type  
Desktop Facsimile Transceiver  
Compatibility  
Coding System  
Modem Speed  
Original Input Width  
ITU-T Group 3  
Modified Huffman (MH)  
9600/7200/4800/2400; Automatic Fallback  
5.8 inches to 8.5 inches (148 mm to 216 mm)  
Scanning/Printing Width 8.2 inches (208 mm)  
Automatic Document  
Feeder (ADF)  
Up to 10 pages  
Paper Tray  
Printer Type  
Gray Scale  
Display  
100 Sheets  
Line Thermal with Ribbon  
64 levels (Dithered)  
LCD, 16 characters  
Polling Types  
Contrast Control  
Resolution  
Standard, Sequential  
Automatic/Super Light/Super Dark (manual setting)  
Horizontal 203 dot/inch (8 dot/mm)  
Vertical  
Standard98 line/inch (3.85 line/mm)  
Fine, Photo196 line/inch (7.7 line/mm)  
Superfine, Photo (copy)392 line/inch (15.4  
line/mm)  
Memory Capacity  
One Touch Dial  
Speed Dial  
512 KB (up to 25 pages*)  
8 with Shift key  
50 stations  
Automatic Redial  
Speaker Type  
3 times at 5 minute intervals  
Monitor  
Auto Answer  
0, 1, 2, 3 or 4 rings  
Communication Source  
Operating Environment  
Power Source  
Public switched telephone network  
41 - 95° F  
120V AC 50/60Hz (U.S.A., Canadian Version Only)  
Standby: under 5 watts Peak: under 170 watts  
12.3 × 13.6 × 7.3 (inches)/ 307 × 341 × 182 (mm)  
9.56 lb / 4.3 kg  
Power Consumption  
Dimensions  
Weight  
Refill Ribon Rolls  
Yield : up to 250 pages (Letter)  
* Pagesrefers to the ITU-T #1 chart (in Out of Paper Reception in ECM mode).  
Specifications are subject to change without prior notice.  
S P E C I F I C A T I O N S  
S - 1  
       
Index  
A
D
B
E
C
F
Connect (External Telephone Answering  
I - 1  
I N D E X  
 
G
P
H
I
J
Q
L
R
M
O
S
I N D E X  
I - 2  
T
Transmission Verification (Xmit)  
U
V
W
I - 3  
I N D E X  
Remote Fax Options  
Setting Up Fax Storage  
You cannot use Paging and Fax Forwarding at the same time.  
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.  
Programming Paging Number  
When Paging is selected, your fax machine dials the pager number youve  
programmed, and dials your Personal Identification Number (PIN) when connected,  
to activate your pager and let you know you have a fax message in the memory.  
1
2
Press Menu/Set, 8, 1.  
1.FAX FWD/PAGING  
PAGING?  
or  
Press  
until the LCD shows PAGING?  
and then press Menu/Set.  
3
Enter your pager phone number (up to 20  
digits) followed by # #, and then press  
Menu/Set. Do not include the area code if it is  
the same as that of your fax machine.  
For example,  
PAG#:  
1 8 0 0 5 5 5 1 2 3 4 # #.  
4
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your  
fax number, then press # #, and then press Menu/Set. For example,  
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
OR—  
If you do not need a PIN, press Redial/Pause, enter your fax number, then press #  
#, and then press Menu/Set. For example,  
Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
5
Press Stop/Exit.  
You cannot change a Paging number or PIN remotely.  
R E M O T E F A X O P T I O N S  
R - 1  
           
Programming a Fax Forwarding Number  
When Fax Forwarding is set to ON, your fax machine stores the received fax in  
memory. Then your fax machine phone number youve programmed, and forwards  
the fax message.  
1
2
Press Menu/Set, 8, 1.  
1.FAX FWD/PAGING  
FAX FORWARD?  
or  
Press  
until the LCD shows  
FAX FORWARD?, and then press Menu/Set.  
3
4
Enter the number of the fax machine where faxes  
will be forwarded (up to 20 digits), and then  
press Menu/Set.  
FWD#:  
Press Stop/Exit.  
Turning On Fax Storage  
If you set Fax Storage to ON, you will be able to retrieve fax messages from another  
location, using Fax Forwarding, Paging, or Remote Retrieval functions. The LCD will  
indicate when you have a fax stored in memory.  
1
2
Press Menu/Set, 8, 2.  
2.FAX STORAGE  
or  
Press  
to select ON (or OFF), and then  
press Menu/Set.  
3
Press Stop/Exit.  
If there are faxes in memory when you turn the  
Fax Storage OFF, the LCD prompts you to  
erase any faxes in memory.  
ERASE ALL FAX?  
1.YES 2.NO  
If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data  
is not erased and Fax Storage remains on. (See Printing a Fax in Memory, page 5-6.)  
Changing Remote Access Code  
Enter your Remote Access Code when the fax machine picks up your call, so you can  
access features remotely. The access code is preset to 1 5 9 , but you can change this.  
1
2
Press Menu/Set, 8, 3. (See Operation from  
3.REMOTE ACCESS  
Enter a three-digit number from 000 to 999. The “ ” cannot be changed.  
Do not use the same digits that appear in your Fax Receive or Telephone Answer Code.  
3
4
Press Menu/Set.  
Press Stop/Exit.  
R - 2  
R E M O T E F A X O P T I O N S  
           
Using Remote Retrieval Access Code  
Calling for Messages  
Remote Retrieval Access Card  
You can call your fax machine from any  
touch tone phone (or remote Group 3 fax  
machine) and use a Remote Access Code and  
other button presses to retrieve fax messages.  
If you plan to receive fax messages while  
away from your machine, carrying the  
Remote Retrieval Access Card printed below  
will serve as a convenient reminder of the  
retrieval procedures. Simply cut out the card  
and fold it to fit your wallet or organizer.  
Keeping it handy will help you derive the full  
benefit of your machines forwarding, paging  
and remote retrieval features.  
1
2
Dial your fax number from a touch tone  
phone.  
When your fax machine answers,  
immediately enter your Remote Access  
Code (1 5 9 ).  
3
4
The fax machine signals the kinds of  
messages received:  
1 long beep — Fax message(s)  
No beeps — No messages  
The fax machine then prompts you with  
two short beeps to enter a command. If  
you wait longer than 30 seconds to enter a  
command, the machine hangs up. If you  
enter an invalid command, the machine  
beeps three times.  
ADR  
C
5
6
Press 9 0 to reset the fax machine when  
you finish.  
Hang up.  
CSE  
If your fax machine is set to MANUAL  
mode, you can access your machine by  
waiting about 2 minutes, then entering  
the Remote Access Code within 30  
seconds.  
A
TIREVAL  
R
Retrieving Memory Status List  
You can retrieve the Memory Status List from  
a remote fax machine to see if you have any  
fax messages.  
MTOE  
R
1
2
Dial your fax number.  
Fold  
Fold  
When your machine answers,  
immediately enter your Remote Access  
Code (1 5 9 ).  
3
4
When you hear two short beeps, use the  
dial pad to press 9 6 1.  
Using the dial pad, enter the number (up  
to 20 digits) of the remote fax machine  
where you want the Memory Status List  
forwarded, and then press # #.  
You cannot use and # as dial  
numbers. However, if you want to store  
a pause, press #.  
5
After you hear your fax machine beep,  
hang up and wait.  
Your fax machine calls the remote fax  
machine. The remote fax machine prints  
the Memory Status List.  
R E M O T E F A X O P T I O N S  
R - 3  
       
Retrieving Fax Messages  
1
2
Dial your fax number.  
When your machine answers,  
immediately enter your Remote Access  
Code (1 5 9 ).  
3
4
As soon as you hear two short beeps, use  
the dial pad to press 9 6 2.  
Using the dial pad, enter the number (up  
to 20 digits) of the remote fax machine  
where you want your fax messages  
forwarded, and then press # #.  
You cannot use and # as dial  
numbers. However, if you want to store  
a pause, press #.  
5
After you hear your fax machine beep,  
hang up and wait.  
Your fax machine calls the remote fax  
machine. The remote fax machine prints  
your fax messages.  
Changing Fax Forwarding Number  
You can change the default setting of your fax  
forwarding number from a remote fax  
machine.  
1
2
Dial your fax number.  
When your machine answers,  
immediately enter your Remote Access  
Code (1 5 9 ).  
3
4
When you hear two short beeps, use the  
dial pad to press 9 5 4.  
Enter the new number of the remote fax  
machine where you want your fax  
messages forwarded, and then press # #.  
Fold  
Fold  
You cannot use and # as dial  
numbers. However, if you want to store  
a pause, press #.  
5
6
7
To retrieve the Memory Status List, when  
you hear two short beeps, use the dial pad  
to press 9 6 1.  
Use the dial pad to enter the number of the  
remote fax machine (up to 20 digits), and  
then press # #.  
After you hear your fax machine beep,  
hang up and wait.  
Your fax machine calls the remote fax  
machine. The remote fax machine prints  
the Memory Status List showing the new  
forwarding number.  
8
Check the forwarding number.  
If the forwarding number is incorrect,  
return to Step 1 to reset it.  
R - 4  
R E M O T E F A X O P T I O N S  
   
EQUIPMENT ATTACHMENT LIMITATIONS  
(For Canada Only)  
NOTICE:  
The industry Canada label identifies certified equipment. This certification  
means that the equipment meets telecommunications network protective,  
operational and safety requirements as prescribed in the  
appropriate Terminal Equipment Technical Requirements document(s). The  
Department does not guarantee the equipment will operate to the user’s  
satisfaction.  
Before installing this equipment, users should ensure that it is permissible to  
be connected to the facilities of the local telecommunications company.  
The equipment must also be installed using an acceptable method of  
connection. The customer should be aware that compliance with the above  
conditions may not prevent degradation of service in some situations.  
Repairs to certified equipment should be coordinated by a representative  
designated by the supplier. Any repairs or alterations made by the user to  
this equipment, or equipment malfunctions, may give the telecommunications  
company cause to request the user to disconnect the equipment.  
Users should ensure for their own protection that the electrical ground  
connections of the power utility, telephone lines and internal metallic water  
pipe system, if present, are connected together. This precaution may be  
particularly important in rural areas.  
Caution:  
Users should not attempt to make such connections themselves,  
but should contact the appropriate electric inspection authority, or electrician,  
as appropriate.  
NOTICE:  
The Ringer Equivalence Number (REN) assigned to each terminal device  
provides an indication of the maximum number of terminals allowed  
to be connected to a telephone interface. The termination on an interface  
may consist of any combination of devices subject only to the requirement  
that the sum of the Ringer Equivalence Numbers of all the devices does not  
exceed 5 REN=0.2B  
®
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807-0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
These machines are made for use in the USA or CANADA only. We can not  
recommend using them overseas because it may violate the  
Telecommunications Regulations of that country and the power requirements  
of your fax machine may not be compatible with the power available in foreign  
countries. Using USA or CANADA models overseas is at your own risk  
and will void your warranty.  
LF1746001  
Printed in Malaysia  

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