BROTHER FAX 1575MC User Manual

OWNER'S MANUAL  
FAX-1575mc  
Brother Numbers  
IMPORTANT NOTE:  
For technical and operational assistance, you must call the country  
where you purchased the fax machine. Calls must be made from within  
that country.  
Brother fax-back system (USA Only)  
Brother Customer Service has installed an easy-to-use fax-back system, so you can get  
instant answers to common technical questions and product information for all Brother  
products. This system is available 24 hours a day, 7 days a week. You can use the  
system to send faxes to any fax machine, not just the one from which you are calling.  
If you can’t resolve difficulty with your fax machine using this manual, call our  
fax-back system, and follow the voice prompts to receive faxed instructions about  
using the system, and an index of fax-back subjects.  
In USA:  
1-800-521-2846  
The Brother fax-back system number has been preprogrammed on One Touch key 1.  
Frequently Asked Questions (FAQs)  
You can find more information about Brother products on the World Wide Web. From  
product specification sheets to Frequently Asked Questions (FAQs), it is all there.  
Visit us at:  
http://www.brother.com  
For Customer Service  
In USA:  
1-800-284-4329 (voice)  
1-908-575-8790 (fax)  
1-800-284-3238 (TTY service for the hearing-impaired)  
In Canada:  
1-877-BROTHER (voice)  
(514) 685-4898 (fax)  
(514) 685-6464 (voice) (In Montreal)  
Dealers/Service Centers (For USA Only)  
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.  
Service Centers (For Canada Only)  
For service center addresses in Canada, call 1-877-BROTHER.  
B R O T H E R N U M B E R S  
i
         
Ordering Accessories and Supplies  
IMPORTANT NOTE:  
For technical and operational assistance, you must call the country  
where you purchased the fax machine. Calls must be made from within  
that country.  
For the best quality results use only genuine Brother accessories, available at most  
Brother retailers. If you cannot find the accessory you need and you have a Visa,  
MasterCard, Discover or American Express credit card, you can order accessories  
directly from Brother:  
In USA:  
1-888-879-3232 (voice)  
1-800-947-1445 (fax)  
In Canada: 1-877-BROTHER (voice)  
DESCRIPTION  
ITEM  
Thermal Print Cartridge  
PC201  
2-PK Refill Rolls  
4-PK Refill Rolls  
Telephone Line Cord  
Telephone Handset  
Handset Curled Cord  
Paper Wire Extension  
Document Support  
Paper Support  
PC202RF  
PC204RF  
LG3077001  
UF6857010  
UL8019014  
UL6856000  
UF8048004  
UF8247004  
LE5851001  
QPD 120  
Owner’s Manual  
Surge Protection Device with Telephone  
Line Protection (2 outlets)  
Surge Protection Device with Telephone  
Line Protection (8 outlets)  
FX 120  
ii  
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S  
 
Notice – Disclaimer of Warranties  
(For USA and Canada)  
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR  
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES,  
EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES  
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING  
THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR  
MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE  
OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY,  
CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND  
PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF  
IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME  
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.  
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY  
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR  
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS  
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE  
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY  
OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN  
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR  
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT  
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR  
ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE  
FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE),  
PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.  
Compilation and Publication Notice  
Under the supervision of Brother Industries, Ltd., this manual has been compiled  
and published, covering the latest product descriptions and specifications.  
The contents of this manual and the specifications of this product are subject to  
change without notice.  
Brother reserves the right to make changes without notice in the specifications and  
materials contained herein and shall not be responsible for any damages (including  
consequential) caused by reliance on the materials presented, including but not  
limited to typographical and other errors relating to the publication.  
Trademarks  
The Brother logo is a registered trademark of Brother Industries, Ltd.  
Brother is a registered trademark of Brother Industries, Ltd.  
IBM, IBM PC, MWAVE and IBM Aptiva are registered trademarks of International  
Business Machines Corporation.  
Microsoft, MS-DOS, Windows and Windows NT are registered trademarks of  
Microsoft in the U.S. and other countries.  
All other terms and brand and product names mentioned in this manual are  
registered trademarks of their respective companies.  
N O T I C E  
D I S C L A I M E R O F W A R R A N T I E S  
iii  
 
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
This warranty gives you certain rights and  
you may also have other rights that may  
vary from state to state.  
This warranty is given only to the first end-  
use purchaser of the accompanying  
product (referred to in this warranty as “this  
Product”).  
dated bill of sale showing that this Product was  
purchased within the United States.  
For the name of your Brother Authorized  
Service Center, call 1-800-521-2846. After  
contacting the Brother Authorized Service  
Center, you may be required to deliver or send  
the Product properly packaged, freight  
prepaid, to the Authorized Service Center  
together with a photocopy of your bill of sale.  
What Brother will do: Brother (or its  
Authorized Service Center) will evaluate your  
report of a possible defect to determine  
whether a defect exists, and if it does exist,  
Brother (or its Authorized Service Center) will  
repair or (at Brother’s option) replace the  
Product with a product that performs the same  
functions and performs as well as the original  
Product. Brother reserves the right to supply  
refurbished or remanufactured replacement  
parts provided that the replacement parts  
conform to the manufacturer’s specifications  
for new products. The repaired or replacement  
product will be returned to you at no cost.  
What is covered: Brother warrants to you  
for the Warranty Period that there are no  
defects in the materials, workmanship or  
Year 2000 compliance of this Product. The  
“Warranty Period” is 1 year from the date  
you purchased this product. The “Warranty  
Period” for consumable items, such as  
Print Heads, Toner, Drums, Ink Cartridges,  
Print Cartridges, Refill Ribbons, Therma  
PLUS Paper and Thermal Paper, etc. is 90  
days from the date of purchase, or the  
rated life of the Consumable item,  
whichever is shorter.  
What is NOT covered: Warranty WILL BE  
VOID by Brother for repairs or replacements  
made necessary due to the following: (1) If the  
Product was not purchased from an authorized  
Brother reseller within the United States, (2)  
The Product has been serviced or modified by  
anyone other than an Authorized Service  
Representative of Brother, (3) The serial  
number has been modified, defaced or  
removed from this Product, (4) Non-Brother®-  
brand or non-Brother approved parts, supplies,  
power supplies or other accessories have  
been used with this Product, (5) Any damage  
caused by accident, neglect, abuse or misuse  
or, the recommended monthly volume has  
been exceeded, (6) Damages caused as a  
result of modification, alteration or repairs  
performed by anyone other than a Brother  
Authorized Service Representative. (7) NOT  
COVERED UNDER WARRANTY ARE:  
Consumable items, for example (including, but  
not limited to): ribbons, ink or toner cartridges,  
toner drum units, print heads, cleaning and/or  
instances where no defects in material or  
workmanship are found in the Product, etc. (8)  
Damage caused by improper connection and/  
or disconnection of the Product; failure of the  
operator to follow operational instructions,  
improper set up of the Product.  
Exchange Service:  
When an exchange is authorized, Brother will  
exchange of your non working Product with a  
refurbished or remanufactured product that  
conforms to the manufacturer’s specifications  
for new products.  
The refurbished or  
remanufactured Product you receive will be  
covered by the balance of the limited  
warranty period remaining on the original  
Product, plus an additional thirty (30) days.  
You will keep the replacement Product that is  
sent to you and must return (or be billed up to  
the cost of a new product) your original non  
working product, which shall become the  
property of Brother. You must call Brother  
Customer Service and if the representative  
cannot correct the product’s malfunction over  
the telephone and you elect the exchange  
service, you must provide information  
pertaining to this Product and you must also  
provide a valid major credit card number.  
Your credit card will be charged up to the cost  
of a new Product if: (i) you do not return your  
original Product to Brother within five (5)  
business days; (ii) the malfunctions of your  
original Product are not covered by the limited  
warranty; (iii) the proper packaging  
instructions are not followed and has caused  
damage to the product; or (iv) the warranty  
period on your original Product has expired or  
has not been sufficiently validated with a copy of  
the proof of purchase (bill of sale).  
What to do if you think your Product is  
defective:  
Call our Customer Service Hotline at  
1-800-284-4329, or if you suspect a defect in  
materials or workmanship in this Product, you  
can report it to a Brother Authorized Service  
Center. During the Warranty Period, supply  
Brother’s representative with a copy of your  
F A X L I M I T E D W A R R A N T Y  
iv  
 
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE  
(For USA Only)  
The Brother Customer Service Representative  
will ship the exchange Product via next  
business day delivery courier service, with  
return instructions and prepaid return air bill.  
Follow the return instructions. You must  
return the original Product in the same  
shipping carton in which the exchanged  
Product was received and include a copy of  
proof of purchase (bill of sale). Retain your  
original accessory items and a copy of the  
return air bill, signed by the courier.  
Product Support: Toll-free Customer Service  
and technical support is available for hardware  
operational assistance at  
1-800-284-4329. At any time, free technical  
support in the form of Frequently Asked  
Questions, troubleshooting tips and service  
center locator is available through our fax-back  
system at 1-800-521-2846 or Brother’s Internet  
Web Site (www.brother.com). Now you can  
visit us on-line (www.brothermall.com), your  
complete source for genuine Brother  
Accessories and Supplies.  
Limitations:  
BROTHER INTERNATIONAL CORPORATION  
100 SOMERSET CORPORATE BLVD.  
BRIDGEWATER, NEW JERSEY 08807-0911  
Repair or replacement as described above is  
your sole and exclusive (that is, your only)  
remedy if this Product is defective. Brother is  
not responsible for damage to or loss of any  
equipment, media, programs or data related  
to the use of this Product. Except for that  
repair or replacement, Brother shall not be  
liable for any direct, indirect, incidental or  
consequential damages or specific relief.  
Because some states do not allow the  
exclusion or limitation of consequential or  
incidental damages, the above limitation  
may not apply to you.  
Please record your model and serial number  
and your date and location of Purchase  
below for your records. Keep this information  
with your proof of purchase (bill of sale) in  
case your Product is lost, stolen or requires  
service.  
Model #___________________________  
Serial # ___________________________  
Date of purchase:___________________  
Store where purchased: ______________  
Location of store: ___________________  
THIS WARRANTY IS GIVEN IN LIEU OF  
ALL OTHER WARRANTIES, WRITTEN OR  
ORAL, WHETHER EXPRESSED BY  
Important: We recommend that you keep all  
original packing materials, in the event that  
you ship this product.  
AFFIRMATION,  
PROMISE,  
DESCRIPTION, DRAWING, MODEL OR  
SAMPLE. ANY AND ALL WARRANTIES  
OTHER THAN THIS ONE, WHETHER  
EXPRESS OR IMPLIED, INCLUDING  
IMPLIED  
WARRANTIES  
OF  
MERCHANTABILITY AND FITNESS FOR A  
PARTICULAR PURPOSE, ARE HEREBY  
DISCLAIMED.  
This Limited Warranty is the only warranty  
that Brother is giving for this Product. It is the  
final expression and the exclusive and only  
statement of Brother’s obligations to you. It  
replaces all other agreements and  
understandings that you may have with  
Brother or its representatives.  
This Limited Warranty (and Brother’s  
obligation to you) may not be changed in any  
way unless you and Brother sign the same  
piece of paper in which we (1) refer to this  
Product and your bill of sale date, (2)  
describe the change to this warranty and (3)  
agree to make that change.  
F A X L I M I T E D W A R R A N T Y  
v
 
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE  
LIMITED WARRANTY  
(For Canada Only)  
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,  
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service  
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or  
workmanship. This Limited Warranty does not include cleaning, consumables  
(including, without limitation, print cartridges, print head, toner and drum) or damage  
caused by accident, neglect, misuse or improper installation or operation, any damage  
caused from service, maintenance, modifications, or tampering by anyone other than a  
Brother Authorized Service Representative, or from the use of supplies or consumable  
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess  
of the specifications or with the Serial Number or Rating Label removed shall be deemed  
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In  
order to obtain warranty service, the MFC/Facsimile machine must be delivered or  
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service  
Center, together with your Proof of Purchase in the form of a Sales Receipt.  
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on  
applicable models) during shipping will cause severe damage to the MFC/Facsimile and  
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)  
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your  
print head resulting from packing without the ink cartridges will VOID your warranty.  
(Refer to your Operation Manual for proper packaging.)  
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED  
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF  
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO  
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY  
WAIVED.  
No oral or written information, advice or representation provided by Brother, its  
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create  
another warranty or modify this warranty. This warranty states Brother’s entire liability  
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine  
to operate properly.  
Neither Brother nor anyone else involved in the development, production, or delivery of  
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,  
consequential, exemplary, or punitive damages, including lost profits, arising from the  
use of or inability to use the product, even if advised by the end user/purchaser of the  
possibility of such damages. Since some Provinces do not allow the above limitation of  
liability, such limitation may not apply to you.  
This Limited Warranty gives you specific legal rights and you may also have other rights  
which vary from Providence to Providence.  
Warranty Service is available at Brother Authorized Service Centers throughout  
Canada. For Technical Support or for the name and location of your nearest  
Authorized Service Center call 1-877-BROTHER. Within Montreal, please call  
(514) 685-6464. Internet support: [email protected] or browse  
Brother’s Web Site: www.brother.com  
Brother International Corporation (Canada) Ltd.  
1 Rue Hôtel de Ville  
Dollard-Des-Ormeaux, QC H9B 3H6  
L I M I T E D W A R R A N T Y ( C A N A D A )  
vi  
 
Table of Contents  
Test Sheet Procedure and Product Registration  
Installing Brother Machine, External Two-Line TAD  
If You Are Installing the Fax Machine to Work with a  
vii  
Connecting an External Telephone Answering Device  
viii  
ix  
What Does Your Telephone Company’s  
x
xi  
®
International ENERGY STAR Compliance Statement.....12-2  
Industry Canada Compliance Statement  
Federal Communications Commission Compliance  
17  
xii  
1
Introduction  
Using This Manual  
Thank you for purchasing a Brother fax machine. This fax machine has been designed  
to be simple to use, with LCD screen prompts to guide you through functions.  
However, you can use your fax machine to its fullest potential by taking a few minutes  
to read this manual.  
Additionally, your fax machine can print a list of basic operational steps and  
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents. You will be  
able to find information about a specific feature by checking the Index at the back of  
this manual. Also, throughout this manual, you’ll see special symbols alerting you to  
important information, cross-references, and warnings. Illustrations of some screen  
displays also help you choose the correct key-presses.  
Conventions Used in this Manual  
Throughout this manual you’ll see special symbols alerting you to important  
information, warnings, and actions to perform. For clarification, and to help you  
choose the correct key presses, we’ve added illustrations of some LCD  
messages.  
boldface  
Bold typeface identifies a specific key on the fax machine control panel.  
italics  
Italics typeface emphasizes an important point, or refer you to  
related topic.  
bubble dot  
Bubble Dot typeface identifies the messages on the LCD of the fax  
machine.  
Warnings detail precautions you must take to avoid possible  
personal injury.  
Cautions specify procedures you must follow or avoid to prevent  
possible damage to the fax machine.  
Notes tell you the proper response for a situation that may  
occur.  
Note  
FYI tips provide details about how the current operation  
interacts with other features.  
Improper Setup alerts you to devices and procedures that are  
not compatible with the fax machine.  
I N T R O D U C T I O N  
1 - 1  
         
FAX-1575mc Control Panel Overview  
11  
1
2
10  
9
3
4
5
6
6
8
7
1
2
3
Liquid Crystal Display (LCD)  
Displays messages to help you set up  
and operate your fax machine.  
Sort  
Use this key when you want multiple  
copies of a multiple page original in  
order.  
Shift  
Copy  
Makes a copy.  
This key is used to access the "7"  
through "12" One Touch numbers.  
6
One Touch Dial Keys  
These six keys give you instant access  
to twelve previously stored phone  
numbers.  
Telephone Keys  
Redial/Pause  
Re-dial the last number called. Also  
inserts a pause in autodial numbers.  
4
5
Microphone  
Picks up your voice when you speak to  
another party using speakerphone.  
Speaker phone  
Lets you dial telephone and fax  
numbers without lifting the handset.  
Copy Keys  
Enlarge/Reduce  
Use this key to enlarge or reduce  
copies depending on the ratio you  
select: 150%, 125%, 120%, 100%,  
93%, 87%, 75% or 50%.  
Search/Speed Dial  
Lets you dial stored phone numbers by  
pressing a two-digit number. Also, lets  
you look up numbers stored in the  
dialing memory.  
Hold/Caller ID  
Lets you place calls on hold. Also, lets  
you view or print the Caller ID list.  
To reduce the image size  
automatically, select AUTO.  
1 - 2  
I N T R O D U C T I O N  
   
7
8
10  
11  
Dial Pad  
Stop/Exit  
Stops a fax, cancels an operation or  
exits from Menu mode.  
Dials phone and fax numbers, and can  
be used as a keyboard for entering  
information into the fax machine.  
Message Center Keys  
MC ON/OFF  
Lets you activate the Message Center.  
Also, notifies you that you have voice  
or fax messages in the memory.  
Fax Keys  
Receive Mode  
Use to select how the fax machine will  
handle incoming calls.  
Resolution  
Sets the resolution when you send a fax  
or make a copy.  
Play/Record  
Lets you listen to voice messages and  
print fax messages stored in memory.  
Also, lets you record telephone calls.  
Quick-Scan/Reports  
Erase  
Lets you take advantage of memory  
transmission. Also, accesses the  
Reports menu so you can select a  
report to print: Help List, Auto Dial,  
Fax Activity, Transmission,  
Lets you delete voice messages or all  
messages.  
Telephone Index List, User Settings  
and Memory Status List.  
Fax Start  
Starts an operation, such as sending a  
fax.  
9
Navigation Keys:  
Menu/Set  
Lets you access the Menu and  
Programming mode and stores your  
settings in the fax machine.  
or  
Press to scroll forward or backward to  
set a menu selection.  
Also, you can use these keys to do an  
alphabetical search for the names of  
stored numbers.  
or  
Volume  
Press to scroll through the menus and  
options.  
When using the speaker, ring or  
handset, you can press these keys to  
adjust the volume.  
I N T R O D U C T I O N  
1 - 3  
About Fax Machines  
If youre a first-time fax machine user, fax operation might seem a little mysterious.  
Youll soon get used to the unusual fax tones on your phone line, and be able to send  
and receive faxes easily.  
Custom Features  
Do You Have Voice Mail on the Phone Line?  
If you have Voice Mail on the phone line on which you will install your new fax  
machine, there is a strong possibility that Voice Mail and the fax machine will conflict  
with each other while receiving incoming calls.  
Why Should There Be Trouble?  
Since both fax machines and Voice Mail pick up the line at the number of rings you  
have set, each of them has the ability to keep the other from receiving calls. For  
example, if your Voice Mail is set to answer after two rings and your fax machine is  
set to answer after four, your Voice Mail will keep your fax machine from receiving  
faxes. If you set Voice Mail and the Brother machine to answer at the same number  
of rings, there is no way of knowing which one will answer first. It is important to  
remember that neither Voice Mail nor the fax machine can pass the call back to the  
other after the call has been answered.  
How Can You Avoid Possible Problems?  
A very good way to avoid problems like the one mentioned previously is to get a  
second phone number on your present phone line. Many people with Voice Mail opt  
for this choice, which is called Distinctive Ring,and they are very satisfied with it.  
Another way to avoid possible problems is to replace your Voice Mail with an  
answering machine. Your Brother fax machine is designed to work in tandem with an  
answering machine or TAD (telephone answering device).  
Fax Tones and Handshake  
When someone is sending a fax, the fax machine sends fax calling tones (CNG  
tones)soft, intermittent beeps at 4-second intervals. Youll hear them when you dial,  
and then press Fax Start, and they continue for about 60 seconds after dialing. During  
that time, the sending machine must begin the handshakewith the receiving  
machine. Each time you use automatic procedures to send a fax, you are sending CNG  
tones over the phone line. Youll soon learn to listen for these soft beeps each time you  
answer a phone on your fax line, so you know if you are receiving a fax message.  
1 - 4  
I N T R O D U C T I O N  
               
The receiving fax responds with fax receiving tones—loud, chirping sounds. A  
receiving fax chirps for about 40 seconds over the phone line, and the LCD shows  
RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every  
call automatically with fax receiving tones. Even if the other party hangs up, your fax  
machine continues to send the “chirps” for about 40 seconds, and the LCD continues  
to display RECEIVE. To cancel the receiving mode, press Stop/Exit.  
When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG  
tones and then responds with receiving tones.  
The fax “handshake” is the time in which the sending machine’s CNG tones and the  
receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the  
machines can understand how each is sending and receiving the fax. The handshake  
cannot begin until the call is answered, and the CNG tones only last for about 60  
seconds after the number is dialed. Therefore, it’s important for the receiving machine  
to answer the call in as few rings as possible.  
When you have an external telephone answering device (TAD) on your fax line, your  
TAD will determine the number of rings before the call is answered. Pay special  
attention to the instructions for connecting a TAD to your fax machine.  
Error Correction Mode (ECM)  
The Error Correction Mode (ECM) is a way for the fax machine to check the integrity  
of a fax transmission while it is in progress. ECM transmissions are possible only  
between machines that both have the ECM feature. If they do, you may send and  
receive fax messages that are continuously checked for their integrity.  
Sufficient memory must be available in your fax machine for this feature to work.  
Test Sheet Procedure and Product Registration  
(For USA Only)  
After programming your Station ID, please fill out the TEST SHEET included with  
your fax machine, and then fax it to Brother’s Automated Fax Response System as  
your first transmission. This will verify that your fax machine is properly installed. To  
get a response, you must have set up your Station ID.  
When your TEST SHEET is received, a Confirmation Sheet and Product Registration  
form will be sent back to your machine. Please fill out the form and return it to  
complete your registration.  
USA: 1-908-685-9283 (fax)  
I N T R O D U C T I O N  
1 - 5  
     
2
Location and Connections  
Caution  
I Never install telephone wiring during a lightning storm.  
I We recommend that this product be used with a surge protection device to protect the  
product against lightning storms.  
I Never install a telephone jack in a wet location unless the jack is specifically designed  
for a wet location.  
I Never touch telephone wires or terminals that are not insulated unless the telephone  
line has been disconnected at the network interface.  
I Use caution when installing or modifying telephone lines.  
I Avoid using a telephone (other than a cordless type) during an electrical storm. There  
may be a remote risk of electric shock from lightning.  
I Do not use the telephone to report a gas leak in the vicinity of the leak.  
I For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the  
equipment and should be easily accessible.  
Choosing a Location  
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is  
free of vibration and shocks. Locate the fax machine near a telephone jack and a  
standard, grounded power outlet.  
I Avoid placing your machine in a high-traffic area.  
I Do not place near heaters, air conditioners, water, chemicals or refrigerators.  
I Do not expose the fax machine to direct sunlight, excessive heat, moisture or dust.  
I Do not connect your machine to electrical outlets controlled by wall switches or  
automatic timers. Disruption of power can wipe out information in the units  
memory.  
I Do not connect your machine to electrical outlets on the same circuit as large  
appliances or other equipment that might disrupt the power supply.  
I Avoid interference sources, such as speakers or the base units of cordless phones.  
2 - 1  
L O C A T I O N A N D C O N N E C T I O N S  
   
Packing List  
Make sure you have the following items:  
:
Paper Wire  
Extension  
Document  
Support  
Paper  
Support  
Telephone  
Line Cord  
Telephone  
Handset  
Starter  
Printing  
Cartridge  
(up to 100 pages)  
Handset  
Curled Cord  
1
3
5
2
4
6
7
8
9
10  
12  
One Touch  
Name Labels  
11  
Owners  
Manual  
Quick Setup Guide  
If an item is missing, call Brother Customer Service at  
Note  
1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in  
numbers.  
Whenever you transport the fax machine, use the packing materials that came with  
your machine. If you do not pack the fax machine correctly, you may void your  
warranty.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 2  
 
Assembly  
Attach the Document Support  
Attach the document support.  
Document Support  
Attach the Paper Wire Extension  
Attach the paper wire extension.  
Paper Wire  
Extension  
Attach the Paper Support  
Attach the paper support.  
Paper Support  
2 - 3  
L O C A T I O N A N D C O N N E C T I O N S  
         
Load the Paper  
The paper tray can hold up to 200 sheets of 20-lb paper.  
1
2
Open the paper tray cover.  
Place up to 200 sheets of paper in the tray. Do not allow the level of paper to pass the  
paper guide.  
3
Close the paper tray cover.  
Paper Guide  
Paper  
Tray  
Cover  
Paper  
Tray  
Acceptable Paper  
Size:  
Letter, Legal and A4  
Weight:  
17 lb 24 lb  
Thickness: .0031 inches .0039 inches  
Do not use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips,  
paste or tape attached. DO NOT use cardboard, newspaper or fabric.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 4  
   
Connections  
Connecting the Machine  
Connect the handset, power cord and telephone line.  
1
Connect the handset.  
Connect the curled handset cord to the bottom of the handset and to the left side of the  
machine.  
2
3
Connect the power cord.  
Connect the telephone line.  
Connect one end of the telephone line cord to the jack labeled LINE on the left side  
of the machine. Connect the other end to a modular wall jack.  
WARNING  
I This machine must be grounded using a three-prong plug.  
I Since the machine is grounded through the power outlet, you can protect yourself from  
potentially hazardous electrical conditions on the telephone line by keeping the power  
to your machine on when you connect it to a telephone line. When you want to move  
your machine, protect yourself by disconnecting the telephone line first, and then the  
power cord.  
I Lightning and power surges can damage this product! We recommend that you use a  
quality surge protection device on the AC power line as well as on the telephone line,  
or unplug the lines during a lightning storm.  
2 - 5  
L O C A T I O N A N D C O N N E C T I O N S  
       
Special Line Considerations  
Roll Over Phone Lines  
A roll over phone system is a group of two or more separate telephone lines that pass  
incoming calls to each other if they are busy. The calls are usually passed down or  
rolled overto the next available phone line in a preset order.  
Your fax machine can work in a roll over system as long as it is the last number in the  
sequence, so the call cannot roll away. Do not put the fax machine on any of the other  
numbers; when the other lines are busy and a second fax call is received, the fax call  
is transferred to a line that does not have a fax machine. Your fax machine will work  
best on a dedicated line.  
Two-Line Phone System  
A two-line phone system is nothing more than two separate phone numbers on the  
same wall outlet. The two phone numbers can be on separate jacks (RJ11) or  
combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack.  
RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four  
wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and  
see if it can access both lines. If it can, you must separate the line for your machine.  
Converting Telephone Wall Outlets  
There are three ways to convert to an RJ11 receptacle. The first two ways may require  
assistance from the telephone company. You can change the wall outlets from one  
RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave  
or jump one of the phone numbers to it.  
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into  
an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and  
a third RJ14 jack (Lines 1 and 2). If your Brother machine is on Line 1, plug the  
machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of  
the triplex adapter.  
Triplex Adapter  
RJ14  
RJ11  
RJ14  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 6  
             
Installing Brother Machine, External Two-Line TAD and Two-Line  
Telephone  
When you are installing an external two-line telephone answering device (TAD) and a  
two-line telephone, your machine must be isolated on one line at both the wall jack and  
at the TAD. The most common connection is to put the Brother machine on Line 2,  
which is our assumption in the following steps. The back of the two-line TAD must have  
two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at  
least three telephone line cords, the one that came with your machine and two for your  
external two-line TAD. You will need a fourth line cord if you add a two-line telephone.  
1
2
Place the two-line TAD and two-line telephone next to your Brother machine.  
Plug one end of the telephone line cord for your machine into the L2 jack of the triplex  
adapter. Plug the other end into the LINE jack on the back of the machine.  
3
4
Plug one end of the first telephone line cord for your TAD into the L1 jack of the  
triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD.  
Plug one end of the second telephone line cord for your TAD into the L2 jack of the  
two-line TAD. Plug the other end into the EXT. jack on the back of the machine.  
Triplex Adapter  
Two-Line Phone  
Two-Line External TAD  
Brother Machine  
You can keep two-line telephones on other wall outlets as always. There are two ways  
to add a two-line telephone to the fax machines wall outlet. You can plug the telephone  
line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or,  
you can plug the two-line telephone into the TEL jack of the two-line TAD.  
Multi-Line Connections (PBX)  
Most offices use a central telephone system. While it is often relatively simple to  
connect the fax machine to a key system or a PBX (Private Branch Exchange), we  
suggest that you contact the company that installed your telephone system and ask  
them to connect the fax machine for you. It is advisable to have a separate line for the  
fax machine. You can then leave the fax machine in FAX ONLY mode to receive  
faxes any time of day or night.  
If the fax machine is to be connected to a multi-line system, ask your installer to  
connect the unit to the last line on the system. This prevents the unit from being  
activated each time a telephone call is received. (See Easy Receive, page 5-4.)  
As with all fax units, this machine must be connected to a two wire system. If your  
line has more than two wires, proper connection of the fax machine cannot be made.  
2 - 7  
L O C A T I O N A N D C O N N E C T I O N S  
     
If You Are Installing the Fax Machine to Work with a PBX:  
1
2
3
It is not guaranteed that the unit will operate correctly under all circumstances with a  
PBX. Any cases of difficulty should be reported first to the company that handles your  
PBX.  
If all incoming calls will be answered by a switchboard operator, it is recommended  
that the Receive Mode be set to MANUAL. All incoming calls should initially be  
regarded as telephone calls.  
The unit may be used with either pulse or tone dialing telephone service.  
Custom Features on Your Phone Line  
If you have Voice Mail, Call Waiting, RingMaster, an answering service, an alarm  
system or other custom feature on one phone line, it may create a problem with the  
operation of your fax machine. (See Custom Features on a Single Line, page 13-9.)  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 8  
     
Connecting an External Telephone Answering Device  
(TAD)  
Sequence  
You might choose to connect an additional answering system. When you have an  
external TAD on the same telephone line as the fax machine, the TAD answers all  
calls. The fax machine listensfor fax calling (CNG) tones. If it hears them, the fax  
machine takes over the call and receives the fax. If it doesnt hear CNG tones, the fax  
machine lets the TAD continue playing your outgoing message so your caller can  
leave you a voice message.  
The TAD must answer within four rings (the recommended setting is two rings). The  
fax machine cannot hear CNG tones until the TAD has answered the call, and with  
four rings there are only 810 seconds of CNG tones left for the fax handshake.”  
Make sure you carefully follow instructions in this manual for recording your  
outgoing message. We do not recommend using the toll saver feature on your external  
answering machine if it exceeds 4 rings.  
Do not connect a TAD elsewhere on the same phone lineyour fax machine and  
TAD will both try to control the line.  
TAD  
TAD  
2 - 9  
L O C A T I O N A N D C O N N E C T I O N S  
           
Connections  
The external TAD must be plugged into the left of the fax machine, into the jack  
labeled EXT. Your fax machine cannot work properly if you plug the TAD into a wall  
jack.  
1
2
Plug the telephone line cord from the wall jack into the left side of the fax machine, in  
the jack labeled LINE.  
Plug the telephone line cord from your TAD into the left side of the fax machine, in  
the jack labeled EXT. (Make sure this cord is connected to the TAD at the TADs  
telephone line jack (not to telephone set jack).)  
3
Set your external TAD to four rings or less. (The fax machines Ring Delay setting  
does not apply.)  
4
5
6
7
Record the outgoing message (see below).  
Set the TAD to answer calls.  
See Message Storage (Menu/Set, 8, 1) to VOICE:EXT.  
Set the Receive Mode to MC:MSG CTR.  
Outgoing Message (OGM) on an External TAD  
Timing is important in recording this message. The message sets up the ways to handle  
both manual and automatic fax reception.  
1
Record 5 seconds of silence at the beginning of your message. (This allows your fax  
machine time to listen for the fax CNG tones of automatic transmissions before they  
stop.)  
2
3
Limit your speaking to 20 seconds.  
End your 20-second message by giving your Fax Receive Code for people sending  
manual faxes. For example:  
After the beep, leave a message or send a fax by pressing 5 1 and Start.”  
Connecting an External Telephone  
Your fax machine is equipped with a handset that you can use as a regular phone.  
However, you can also connect a separate telephone (or TAD) directly to your fax  
machine.  
Connect the modular plug on the telephones line cord to the jack labeled EXT. on the  
left side of the fax machine.  
Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE, and, if  
the fax machine handset is lifted, an alarm sounds. To disconnect the call and switch  
to the fax machine, press Speaker phone.  
L O C A T I O N A N D C O N N E C T I O N S  
2 - 10  
         
3
On-Screen Programming  
3
User-Friendly Programming  
We have designed your fax machine with on-screen programming using  
navigation keys. User-friendly programming helps you take full advantage of all  
the menu selections your fax machine has to offer.  
Since your programming is done on the LCD, we created step-by-step on-screen  
prompts to help you program your fax machine. All you need to do is follow the  
prompts as they guide you through the menu selections and programming  
options. Additionally, you can program settings more quickly by pressing  
Menu/Set and the menu number using the dial pad.  
Menu Selection Table  
You can probably perform most of these programming operations without this  
Owners Manual. To help you understand the menu selections and options that  
are found in the FAX programs, use the Menu Table on page 3-3.  
You can also program your fax machine by pressing Menu/Set followed by the  
menu number. For example: to set VOLUME AMPLIFY to ON, press  
or  
Menu/Set, 1, 4 and  
to select ON, and then press Menu/Set.  
Alternating Displays  
Sometimes, the LCD alternates between the active setting and a help message  
giving brief instructions about how to proceed. The display youll probably see  
most often is shown below. When you place an original in the Automatic  
Document Feeder (ADF), it appears to tell you that you can dial a number and  
send a fax, or you can make a copy.  
FAX: NO. & START  
COPY: PRESS COPY  
3 - 1  
O N - S C R E E N P R O G R A M M I N G  
               
Navigation Keys  
* Access the Menu  
* Go to next menu level  
* Accept an option  
* Scroll through the  
current menu level  
* Back to previous menu  
level  
* Forward to next menu  
level  
* Exit the Menu  
You can access the menu mode by pressing  
Menu/Set. When you enter the Menu, the  
LCD scrolls:  
SELECT  
& SET  
1.INITIAL SETUP  
2.SETUP RECEIVE  
3.SETUP SEND  
Then press 1 for Initial Setup MenuOR—  
Press 2 for Setup Receive MenuOR—  
Press 3 for Setup Send Menu  
Press 0 for TEL SERVICE  
0.TEL SERVICE  
OR—  
You can scroll more quickly through the each menu level by pressing  
, and  
or  
then set an option by pressing Menu/Set when that option appears on the LCD.  
Then the LCD shows next menu level. Press  
to scroll to your next menu  
or  
selection, and then press Menu/Set.  
When you finish setting an option, the LCD shows ACCEPTED.  
Use to scroll backward if you passed your choices or to save keystrokes.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 2  
   
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
1. INITIAL SETUP  
1. DATE/TIME  
Enter date and time for the  
LCD display and the  
heading on fax  
transmissions.  
2. STATION ID  
3. BEEPER  
Program your name, fax  
number and telephone  
number to appear on each  
transmitted page.  
OFF  
Adjusts the beeper volume.  
HIGH  
LOW  
ON  
(PERMANENT/  
TEMPORARY)  
4. VOLUME  
AMPLIFY  
For the hearing-impaired,  
you can set the volume to  
the VOL AMPLIFY:ON  
setting on a permanent or  
temporary basis.  
OFF  
5. TONE/PULSE  
TONE  
Selects the dialing mode.  
PULSE  
6. LOCAL  
LANGUAGE  
(For Canada Only)  
ENGLISH  
Allows you to change the  
LCD Language to French.  
See  
French  
manual  
FRENCH  
The factory setting (option) is shown in bold.  
Note  
3 - 3  
O N - S C R E E N P R O G R A M M I N G  
 
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
2. SETUP RECEIVE  
1. RING DELAY  
RING  
DELAY 03  
04  
The number of rings  
before the fax machine  
answers in FAX/TEL,  
FAX ONLY or TAD  
mode.  
02  
01  
00  
TOLL  
SAVER  
Machine rings two extra  
times if there are no  
messages to get, so you  
can hang up and not pay  
for the call.  
ON  
OFF  
2. F/T  
RING TIME  
70  
40  
30  
20  
Sets the time for  
double-ringin  
FAX/TEL mode.  
3. EASY  
RECEIVE  
ON  
Receive fax messages  
without pressing the  
Fax Start key.  
SEMI  
OFF  
4. REMOTE  
CODE  
ON  
(
Activate or deactivate  
the fax machine from a  
remote location.  
51, #51)  
You can also  
personalize these codes.  
OFF  
5. REDUCTION  
6. PAPER  
AUTO  
100%  
93%  
87%  
75%  
Reduces the size of the  
image.  
LETTER  
Selects size of paper for  
fax receiving.  
LEGAL  
A4  
7. POLLING RX  
ON  
Sets up your fax  
machine to poll another  
fax machine.  
OFF  
The factory setting (option) is shown in bold.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 4  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
3. SETUP SEND  
1. COVERPG  
SETUP  
NEXT FAX ONLY,  
ON  
Automatically sends a  
cover page you program.  
OFF  
PRINT SAMPLE  
2. COVERPAGE  
MSG  
Programs a customized  
message for the fax cover  
page.  
3. CONTRAST  
AUTO  
Changes the lightness or  
darkness of a fax you are  
sending.  
S.LIGHT  
S.DARK  
4. RESOLUTION  
STANDARD  
FINE  
Changes the fax  
resolution.  
S.FINE  
PHOTO  
5. OVERSEAS  
MODE  
ON  
Adjusts for sometimes  
difficult overseas  
transmissions.  
OFF  
OFF  
6. CALL  
RESERVE  
You can send a fax and then  
speak.  
ON  
PRINT SAMPLE  
7. DELAYED  
FAX  
Sends documents later.  
8. POLLED TX  
ON  
Sets up your fax machine  
with a document to be  
retrieved by another fax  
machine.  
OFF  
The factory setting (option) is shown in bold.  
Note  
3 - 5  
O N - S C R E E N P R O G R A M M I N G  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
4. CANCEL JOB  
Cancel a delayed fax or  
polling job.  
5. INTERRUPT  
Send a fax now, even if  
you have the machine set  
to send a fax later, or if  
you have it set for polling.  
6. SET  
AUTO DIAL  
1. ONE-TOUCH  
DIAL  
Stores dial numbers in  
memory you can to dial them  
by pressing only one key.  
2. SPEED-DIAL  
Stores dial numbers in  
memory so you can to dial  
them by pressing four keys.  
3. SETUP  
GROUPS  
Sets up a Group number  
for Broadcasting.  
7. SETUP REPORTS  
1. TRANSMISSION  
ON  
Print lists and reports of  
activity.  
(See details in Chapter 11.)  
OFF  
OFF  
2. ACT.INTERVAL  
6/12/24 Hours  
2/4/7 Days  
The factory setting (option) is shown in bold.  
Note  
O N - S C R E E N P R O G R A M M I N G  
3 - 6  
To access the menu, press  
Menu/Set.  
to accept  
Stop  
to Exit  
Main Menu  
Menu Selections  
Options  
Descriptions  
Page  
8. SETUP MSG CTR  
1. MSG  
STORAGE  
FAX:  
Select if memory will  
store fax, voice or both.  
ON/OFF  
VOICE:  
ON/EXT/OFF  
2. BACKUP  
PRINT  
ON  
Prints a copy of faxes  
received into memory.  
OFF  
3. OGM  
MSG CTR OGM Select/Record the  
F/T OGM  
outgoing message.  
4. ICM  
MAX. TIME  
20/25/30/  
35/40/45/  
50/55/60  
Select the maximum  
length of incoming  
messages.  
5. ICM REC.  
MONITR  
ON  
Adjust the speaker volume  
for voice messages as they  
come in.  
OFF  
6. FAX  
FWD/PAGING  
OFF  
Set the machine to forward  
fax messages ORto call  
your pager.  
FAX FORWARD  
PAGING  
7. REMOTE  
ACCESS  
Personalize the code for  
retreiving messages.  
159  
0. TEL SERVICE  
1. DISTINCTIVE  
ON  
Use with telephone  
companys Distinctive  
Ring service to register the  
ring pattern with the fax  
machine.  
OFF  
SET  
2. CALLER ID  
(For USA Only)  
Register your AREA  
CODE to dial from the  
Caller ID log.  
The factory setting (option) is shown in bold.  
Note  
3 - 7  
O N - S C R E E N P R O G R A M M I N G  
 
4
Initial Setup  
Getting Started  
After you have assembled your machine using the Brother Quick Setup Guide,  
continue the initial setup by programming the rest of the initial settings.  
Setting Date and Time  
Your fax machine displays the date and time, and prints it on every fax you send.  
In the event of a power failure, the fax machine maintains date and time information  
for up to two hours. All other settings remain unaffected.  
1
2
Press Menu/Set, 1, 1.  
1.DATE/TIME  
Enter the last two digits of the year,  
and then press Menu/Set. (For example, 03 for 2003)  
ENTER YEAR:XX  
ENTER MONTH:XX  
3
Enter two digits for the month, and then press  
Menu/Set. (For example, enter 09 for September,  
or 10 for October)  
4
5
6
Enter two digits for the day,  
and then press Menu/Set. (For example, 06 for the 6th)  
ENTER DAY:XX  
Enter the time in 24-hour format, and then press  
Menu/Set. (For example, enter 1525 for 3:25 PM)  
ENTER TIME:XX:XX  
Press Stop/Exit.  
The LCD now shows the date and time you set and displays it whenever the fax  
machine is in Standby mode.  
Setting Station ID  
You can store your name, fax number, and telephone number to be printed on all fax pages.  
The telephone number you enter will be printed on Call Back Message and Cover  
Page you send.  
1
2
Press Menu/Set, 1, 2.  
2.STATION ID  
Enter your fax number (up to 20 digits),  
and then press Menu/Set.  
FAX:  
3
Enter your telephone number (up to 20 digits),  
TEL:  
and then press Menu/Set. If your telephone  
number and fax number are the same, enter the  
same number again. The LCD shows your entry.  
I N I T I A L S E T U P  
4 - 1  
           
4
5
Use the dial pad to enter your name (up to 20  
characters), and then press Menu/Set. (You can  
use the chart below to help you enter letters.)  
NAME:  
Press Stop/Exit.  
NOTICE  
The Telephone Consumer Protection Act of 1991 makes it unlawful for  
any person to use a computer or electronic device to send any message  
via a telephone fax machine unless such messages clearly contain, in a  
margin at the top or bottom of each transmitted page, or on the first page  
of the transmission, the date and time it is sent and an identification of the  
business or other entity or other individual sending the message and the  
telephone number of the sending machines or such business, other entity  
or individual.  
In order to program this information into your fax machine, you should  
Details for Entering Text  
When you are setting certain functions, such as the Station ID, you may need to enter  
text into the fax machine. Most keys on the dial pad have three or four letters printed  
above them. The keys for 0, # and dont have printed letters because they are used  
for special characters or operations.  
By pressing the appropriate number on the dial pad the correct number of times, you  
can access the character you want.  
Press Key  
once  
A
twice  
B
three times four times  
five times  
2
3
4
5
6
7
8
9
C
F
2
3
4
5
6
S
8
Z
A
D
G
J
D
E
G
H
I
J
K
L
O
R
V
Y
M
P
N
M
7
Q
T
U
T
9
W
X
Inserting Spaces  
If you want to enter a blank space, press  
twice.  
4 - 2  
I N I T I A L S E T U P  
       
Making Corrections  
If you entered a letter incorrectly and want to change it, press  
to move the cursor  
after the last correct letter. Then press Stop/Exit; the letters above and to the right of  
the cursor are deleted. Re-enter the correct text and/or digits. You can also back up  
and type over incorrect letters.  
Repeating Letters  
If you need to enter a character that is assigned to the same key as the previous  
character, press  
to move the cursor to the right.  
Special Characters and Symbols  
Press , # or 0 repeatedly or press  
to move the cursor under the special character  
or symbol you want. Then press Menu/Set to select it.  
Press for  
Press # for  
Press 0 for  
(space) ! # $ % & ( )  
: ; < = > ? @ [ ] ^ _  
É À È Ê Î Ç Ë Ö 0  
+ , - . /  
I If you do not enter a fax number, no additional information can be entered.  
I To enter a space, press once between numbers and twice between characters.  
I If your Station ID has already been programmed, the screen prompts 1to make  
a change, or 2to exit without changing.  
Setting the Speaker Volume  
You can adjust the speaker volume by pressing Speaker phone, and then selecting  
a speaker volume level.  
or  
Press  
to adjust the volume level. The LCD shows the setting you are choosing.  
Each key press changes the volume to the next setting. The new setting will remain  
until you change it again.  
I You can adjust the speaker volume while you are listening to your OGM (Outgoing  
Message) and ICMs (Incoming Messages).  
I
If you turn Incoming Recording Monitor to OFF (Menu/Set  
,
8,  
5) the Speaker for  
screening calls with be disabled and you wont hear callers leaving messages. The  
or  
volume for other operations can still be controlled using  
.
I N I T I A L S E T U P  
4 - 3  
             
Choosing the Handset Volume (For Volume Amplify)  
Before you begin to use the machine, you must decide if you need to set the handset  
volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY  
volume level complies with FCC standards.  
VOLUME AMPLIFY: OFF  
This default setting is appropriate if none of the users are hearing-impaired. During a  
or  
conversation, users can press Volume  
on the control panel to adjust the volume  
to LOW or HIGH. When the handset is replaced, the handset volume will remain  
until you change it again.  
VOLUME AMPLIFY: ON–TEMPORARY  
This setting is appropriate if some of the users are hearing-impaired. During a  
or  
conversation, users can press Volume  
on the control panel to adjust the volume  
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume  
returns to the default setting of LOW.  
VOLUME AMPLIFY:ON–PERMANENT  
Choose VOL AMPLIFY:ON–PERMANENT if all of the users are hearing-  
or  
impaired. During a conversation, users can press Volume  
on the control panel to  
adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the  
handset volume returns to the default setting of AMPLIFY.  
m
or  
When you press Volume  
on the control panel to adjust the volume, the LCD shows  
the setting you are choosing. Each key press changes the volume to the next setting.  
WARNING  
It is important that you do not choose PERMANENT unless all users are  
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the  
hearing of some users.  
4 - 4  
I N I T I A L S E T U P  
   
Setting Volume Amplify  
before you do the following steps:  
1
2
Press Menu/Set, 1, 4.  
4.VOLUME AMPLIFY  
or  
Press  
to select VOL AMPLIFY:OFF? if  
VOL AMPLIFY:OFF?  
none of the users are hearing-impaired and go to  
Step 4ORIf some or all of the users are hearing-  
impaired, select VOL AMPLIFY:ON? and then press Menu/Set.  
or  
3
Press  
to select PERMANENT? if all the users  
PERMANENT?  
are hearing-impairedORSelect  
TEMPORARY? if only some of the users are  
hearing-impaired.  
4
5
Press Menu/Set.  
Press Stop/Exit.  
Setting the Ring Volume  
You can adjust the ring volume when your fax machine is idle. You can select a ring  
volume level or press until the ring is off.  
or  
Press  
to adjust the volume level. With each key press, the fax machine rings so  
you can hear the current setting and the LCD shows the setting you are choosing. Each  
key press changes the volume to the next setting. The new setting will remain until you  
change it again.  
Setting Beeper Volume  
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When  
the beeper is set to LOW or HIGH, the fax machine beeps every time you press a key  
or make an error, and at the end of fax sending or receiving.  
1
2
3
Press Menu/Set, 1, 3.  
3.BEEPER  
or  
Press  
to select your setting, and then press Menu/Set.  
Press Stop/Exit.  
I N I T I A L S E T U P  
4 - 5  
             
Memory Storage  
In the event of a power failure, all settings in the INITIAL SETUP, SETUP  
RECEIVE and SET AUTO DIAL plus the COVERPG SETUP and  
COVERPAGE MSG (from SETUP SEND) operations are stored permanently. You  
may have to reset the date and time.  
Setting Tone/Pulse Dialing Mode  
Your fax machine comes set to accommodate Tone (multi-frequency) dialing service.  
If you have Pulse (rotary) dialing service, you need to change the dialing mode.  
1
2
Press Menu/Set, 1, 5.  
5.TONE/PULSE  
or  
Press  
to select TONE or PULSE,  
DIALING:TONE?  
DIALING:PULSE?  
and then press Menu/Set.  
3
Press Stop/Exit.  
Setting Up Your Area Code (USA Only)  
If you must dial the area code to call within your area code, do not enter this setting.  
1
2
Press Menu/Set, 0, 2.  
2.CALLER ID  
Use the dial pad to enter your area code,  
AREA CODE:000  
and then press Menu/Set.  
AREA CODE:908  
Press Stop/Exit.  
3
4 - 6  
I N I T I A L S E T U P  
             
5
Setup Receive  
Basic Receiving Operations  
Select Receive Mode  
MANUALYou must answer all calls yourself. If you hear fax tones, press  
Fax Start to begin receiving the fax, then hang up. You can use this mode with  
Distinctive Ringing. (See Distinctive Ring, page 8-1.)  
FAX ONLYThe fax machine automatically answers every call as a fax call. You  
cannot receive a voice call, but you can dial out and make a voice call.  
FAX/TELThe fax machine automatically answers every call. If the call is a fax, it  
prints the fax. If the call is not a fax, it signals you with a double-ring (ring-ring),  
different from the phone company ringing, to alert you to pick up the call. If you select  
this setting, youll need to set the Ring Delay and F/T Ring Time features (on the  
following pages). If you have extension phones on the same line as the fax machine,  
set Ring Delay to 4. (See For FAX/TEL Mode Only, page 5-6.)  
MSG CTRThe fax machine has a built-in degital Message Center for fax and  
voice. When you set the machine to answer calls, it will record messages up to 15  
S E T U P R E C E I V E  
5 - 1  
               
09/06 15:25 FAX  
To select or change your Receive Mode  
Press Receive Mode. The LCD shows your current selection.  
FAX ONLY  
1
2
FAX/TEL  
MANUAL  
Or, if Message Center mode is ON, it overrides your Receive Mode setting, so the  
LCD shows:  
MC:MSG CTR  
Continue to press Receive Mode until your new selection appears. After two  
seconds, the LCD returns to the date and time, along with your new Receive Mode  
setting.  
5 - 2  
S E T U P R E C E I V E  
   
Setting Ring Delay  
The Ring Delay setting determines the number of times the fax machine rings before  
it answers. If you have extension phones on the same line as the fax machine, keep  
the Ring Delay default setting of 4. (See Easy Receive, page 5-4, Operation from  
1
Press Menu/Set, 2, 1.  
1.RING DELAY  
or  
2
3
Press  
Press  
to select Ring Delay, and then press Menu/Set.  
or  
to select how many times the line rings before the fax machine answers  
(00 04), and then press Menu/Set.  
If you select 00, the line doesnt ring at all.  
4
Press Stop/Exit.  
Setting F/T Ring Time  
You need to determine how long the fax machine will notify you (with its special  
double-ring) when you have a voice call. This ringing happens after the initial ringing  
from the phone company. Only the fax machine rings, for 20, 30, 40 or 70 seconds;  
no other phones on the same line ring the special double-ring. However, you can  
answer the call on any phone on the same line as the fax machine.  
1
2
Press Menu/Set, 2, 2.  
2.F/T RING TIME  
or  
Press  
to select how long the fax machine will  
RING TIME:20 SEC  
ring to alert you that you have a voice call, and then press Menu/Set.  
3
Press Stop/Exit.  
Now, when a call comes in and the machine is set to FAX/TEL mode, all phones on  
this line will ring the number of times you selected in Ring Delay.  
You can let the fax machine pick up and detect if its a fax or voice call. If its a fax  
call, the machine prints the fax. If its a voice call, the machine signals you with a  
double-ring for the length of time you selected in F/T Ring Time.  
Even if the caller hangs up during the double-ringing, the fax machine continues for  
the set time.  
S E T U P R E C E I V E  
5 - 3  
         
Record FAX/TEL Outgoing Message (F/T OGM)  
This is the announcement played by your FAX (not an external TAD) when someone  
calls and your machine is set to FAX/TEL mode. Although callers hear your  
announcement, they cannot leave a message. To erase the announcement, see Erasing  
1
Press Menu/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR  
OGM.  
or  
2
3
Press  
to select F/T OGM (not MSG CTR OGM), and then press Menu/Set.  
or  
Press  
to select RECORD OGM?, and then press Menu/Set.  
Then pick up the handset and speak your message.  
Replace the handset. Your OGM is played.  
Press Stop/Exit.  
4
5
Easy Receive  
When you use this feature, you dont have to press Fax Start when you answer a fax  
call and hear calling beeps. Just hold the handset and wait a few seconds. When you  
see RECEIVE on the LCD or when you hear chirpsthrough the handset of an  
extension phone connected to another wall jack, just replace the handset and your  
machine does the rest. Selecting ON allows the fax machine to receive fax calls  
automatically, even if you lift the handset of an extension or external phone. Selecting  
SEMI lets the machine receive the call only if youve answered it at the fax machine.  
Selecting OFF means youll have to activate the fax machine yourself, by pressing  
Fax Start or by pressing 5 1 if you are not at your machine. (See Operation from  
If youve set the feature to ON, but your fax machine doesnt automatically connect a  
fax call when you lift an external or extension phone handset, press the Fax Receive  
code 5 1. At the fax machine lift the handset, and then press Fax Start.  
1
2
Press Menu/Set, 2, 3.  
3.EASY RECEIVE  
or  
Press  
to select ON, SEMI or OFF,  
and then press Menu/Set.  
3
Press Stop/Exit.  
5 - 4  
S E T U P R E C E I V E  
     
Printing a Reduced Incoming Fax  
You can always reduce the size of an incoming fax to a fixed percentage, regardless  
of the size of the paper (up to legal) in your fax machine. If you choose AUTO, your  
machine chooses the level of reduction for you.  
1
Press Menu/Set, 2, 5.  
5.REDUCTION  
or  
2
3
Press  
to select the reduction ratio you want (AUTO, 100%, 93%, 87% or 75%),  
and then press Menu/Set. Choose 100% if you don't want a reduction.  
Press Stop/Exit.  
Recommended Reductions  
If your paper is letter size (8.5" × 11"), and the incoming fax is  
letter size, select 93%  
A4, select 87%  
legal size, select 75%.  
If your paper is legal size (8.5" × 14"), and the incoming fax is  
letter size, select 100%  
A4, select 100%  
legal size, select 93%.  
If your paper is A4 (8.2" × 11.6"), and the incoming fax is  
letter size, select 100%  
A4, select 93%  
Setting Paper Size  
You can use three sizes of paper for printing your faxesletter, legal and A4. When  
you change the kind of paper in the paper tray, you will need to change the setting for  
paper size, so your machine will know how to fit the incoming fax on the page. You  
can also select the level of page reduction to fit the paper in your machine.  
1
Press Menu/Set, 2, 6.  
6.PAPER  
or  
2
3
Press  
to select LETTER, LEGAL or A4, and then press Menu/Set.  
Press 1 if you want to change the reduction  
settingORPress 2 to go to Step 5.  
CHANGE REDUCTION  
1.YES 2.NO  
or  
4
5
Press  
to select AUTO, 100%, 93%, 87% or 75%, and then press Menu/Set.  
Press Stop/Exit.  
S E T U P R E C E I V E  
5 - 5  
           
Advanced Receiving Operations  
Operation from External or Extension Telephone  
If you answer a fax call on an extension phone or on an external phone in the EXT.  
jack, you can make your fax machine take over by using the Fax Receive Code. When  
you press the Fax Receive Code 5 1, the fax machine starts to receive a fax.  
If the fax machine answers a voice call and double-rings for you to take over, use the  
Telephone Answer Code # 5 1 to take the call at an extension phone.  
If you answer a call, and no one is on the line, assume youre receiving a fax. At the fax  
machine phone, press Fax Start, then hang up. At an extension phone, press  
5 1,  
wait for fax receiving tones (chirps), then hang up. At an external phone, press  
5 1 and wait for the phone to be disconnected (the LCD shows RECEIVE) before  
you hang up. (Your caller will have to press Fax Start to send the fax.)  
For FAX/TEL Mode Only  
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time  
(double-ringing) to alert you to a voice call. If youre at the fax machine, you can lift  
the handset to answer.  
If youre at an extension phone, youll need to lift the handset during the F/T Ring Time,  
and then press # 5 1 between the double-rings. If no one is on the line, or if someone  
wants to send you a fax, send the call back to the fax machine by pressing  
5 1.  
Changing Remote Codes  
Remote Codes might not work with some telephone systems. The preset Fax Receive  
Code is 5 1. The preset Telephone Answer Code is # 5 1.  
If you are always disconnected when accessing your external TAD remotely, try  
changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code  
from # 5 1 to 9 9 9.  
To Change Remote Codes  
1
2
Press Menu/Set, 2, 4.  
4.REMOTE CODE  
or  
Press  
to select ON (or OFF), and then press  
Menu/Set.  
3
4
If you want to, enter a new Fax Receive Code, and  
then press Menu/Set.  
*
FAX RECEIVE: 51  
If you want to, enter a new Telephone Answer  
Code, and then press Menu/Set.  
TEL ANSWER:#51  
5
Press Stop/Exit.  
5 - 6  
S E T U P R E C E I V E  
                     
Polling  
Polling is the process of retrieving faxes from another fax machine. You can use your  
fax machine to pollother machines, or you can have someone poll your machine.  
All parties involved in polling need to set up their fax machines to accommodate  
polling. When someone polls your machine to receive a fax, they pay for the call; if  
you poll someones fax machine to receive a fax, you pay for the call.  
Some fax machines do not respond to the Polling feature.  
Setting Up Sequential Polling Receive  
Your fax machine can request documents from several fax units in a single operation.  
Afterward, a Sequential Polling Report will be printed.  
1
Press Menu/Set, 2, 7.  
The LCD shows:  
7.POLLING RX  
2
3
Press  
to select Polling ON.  
or  
POLLING RX:ON?  
ENTER FAX NO.  
Press Menu/Set. The LCD prompts you to  
enter the fax numbers to be polled.  
4
5
Specify the destination fax machines you wish to poll, using One Touch, Speed Dial  
or a Group.  
Press Fax Start.  
ACCEPTED  
Your fax machine will poll each number or  
group member in turn for an original.  
DIALING  
Setting Up for Polled Transmit  
Polling Transmit is when you set up your fax machine to wait with a document so  
another fax machine can retrieve it.  
1
2
Place the document to be retrieved face down in the ADF.  
Press Menu/Set, 3, 8.  
8.POLLED TX  
POLLED TX:ON?  
3
Press  
to choose ON, and then press  
or  
Menu/Set.  
4
5
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menuORPress 2 if you are finished choosing settings and go to step 5.  
Press Fax Start. The LCD displays POLLED WAITING.  
If you prefer to have the document waiting in memory, press Quick-Scan/Reports  
before pressing Fax Start.  
S E T U P R E C E I V E  
5 - 7  
             
6
Setup Send  
Before You Begin  
Before you begin sending faxes, make sure you read all the instructions and cautions  
for placing originals in the automatic document feeder.  
Automatic Document Feeder (ADF)  
I Originals must be between 5.8 and 8.5 inches wide and between 5.9 and 23.7 inches  
long. Your fax machine can scan an image only 8.2 inches wide, regardless of the  
paper width.  
I Make sure you place the original face down, top edge first in the ADF.  
I Adjust the paper guides to fit the width of your original.  
Paper guides  
I The ADF can hold up to 20 pages (17lb -20 lb), feeding each one individually through  
the fax machine. Use standard (17 lb 24 lb) paper when using the ADF; if youre  
using heavier paper, feed each sheet individually to prevent paper jams.  
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper  
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.  
I Make sure originals written with ink are completely dry.  
If you want to change from Standard resolution, press Resolution to select the type  
of original before you send the fax. (See Resolution, page 6-6.)  
6 - 1  
S E T U P S E N D  
       
Manual Transmission  
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before  
sending the fax.  
1
2
Place the original face down in the ADF.  
Pick up the handset and listen for a dial tone  
ORpress Speaker phone and listen for a dial tone.  
3
Enter the fax number you want to call. (You can enter the digits using the dial pad, or  
you can enter a One Touch or Speed Dial number, or you can call using  
Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.)  
4
5
When you hear the fax tone, press Fax Start.  
If youre using the handset, hang up.  
Automatic Transmission  
This is the easiest way to send a fax.  
IMPORTANT: Do not pick up the handset or press Speaker phone.  
1
2
Place the original face down in the ADF.  
Enter the fax number using One Touch, Speed Dial, Search or the dial pad.  
(See One Touch Dialing, Speed Dialing and Search, pages 7-4 to 7-6.)  
3
Press Fax Start.  
Manual and Automatic Fax Redial  
If you’re sending a fax manually and the line is busy, press Redial/Pause to try  
again. Anytime you want to make a second call to the last number dialed, press  
Redial/Pause to save time.  
If you’re sending a fax automatically and the line is busy, the fax machine will redial  
automatically up to three times at 5 minute intervals.  
S E T U P S E N D  
6 - 2  
           
Quick-Scan Fax Transmission  
You can scan a fax into the fax machines memory to be sent as soon as the scan is  
complete. This way, you dont have to wait for the entire fax to be transmitted before  
you retrieve your original.  
If you get an OUT OF MEMORY message while scanning the first page of a fax,  
press Stop/Exit to cancel the scan. If you get an OUT OF MEMORY message  
while scanning in a subsequent page, youll have the option to press Fax Start to  
transmit the pages scanned so far, or to press Stop/Exit to cancel the Quick Scan  
operation.  
1
2
3
4
Place the original face down in the ADF.  
Press Quick-Scan/Reports. The LCD indicates how much memory is available.  
Enter the fax number.  
Press Fax Start to begin scanning the document into memory. Once the scan is  
complete, the fax machine dials the call.  
Basic Sending Operations  
Composing Electronic Cover Page  
The cover page is generated at the receiving partys machine. Your cover page  
includes the name stored in the One Touch or Speed Dial memory. If youre dialing  
manually, the name is left blank.  
The cover page indicates the fax is from your Station ID, and the number of pages  
youre sending. If you have Coverpage Setup set to ON (Menu/Set 3 1), the number  
of pages remains blank. (See Setting Station ID, page 4-1)  
Most of the SETUP SEND settings are temporary to allow you to make adjustments  
for each original you send. However, so that you can set up your cover page and cover  
page comments in advance, the Cover Page Setup and Cover Page Message settings  
will change their default settings.  
You can select a comment to include on your cover page.  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
4.CONFIDENTIAL  
Instead of using one of the comments above, you can enter up to two customized  
messages, each 27 characters long. Use the chart on page 25 to help enter characters.  
6 - 3  
S E T U P S E N D  
         
Cover Page for Next Fax Only  
not work without the Station ID.  
You can set the fax to send a cover page with a particular original. This cover page  
will include the number of pages in your original.  
1
2
3
Place the original in the ADF.  
Press Menu/Set, 3, 1.  
When the LCD shows NEXT FAX ONLY?, press Menu/Set.  
4
Press  
to select ON.  
or  
5
6
Press Menu/Set.  
Press to view the comment selections.  
or  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
7
Press Menu/Set when the LCD shows your  
selection.  
8
Enter two digits to indicate the number of  
pages your are sending. (Enter 0 0 to leave the  
number of pages blank.) If you make a  
4.CONFIDENTIAL  
5.(USER DEFINED)  
mistake, press  
number of pages.  
to back up and reenter the  
6.(USER DEFINED)  
9
Press Menu/Set. The LCD shows:  
ACCEPTED  
10 Press 1 if you want to select additional  
settings. The LCD returns to the Setup Send  
menuORPress 2 if you are finished  
choosing settings, and go to Step 11.  
OTHER SETTINGS?  
11 Enter the fax number youre calling.  
12 Press Fax Start.  
Always Send a Cover Page  
work without the Station ID.  
You can set the fax machine to send a cover page whenever you send a fax. The  
number of pages in your fax is not included when you use this setting.  
1
2
Press Menu/Set, 3, 1.  
Press  
to select.  
or  
COVERPAGE:OFF?  
COVERPAGE:ON?  
3
Press Menu/Set when the LCD shows  
COVERPAGE: ON?. (If you select ON, a  
coverpage is always sent when you send a fax.)  
S E T U P S E N D  
6 - 4  
   
4
If you selected ON, you must select a  
comment. Press to view possible  
1.COMMENT OFF  
2.PLEASE CALL  
3.URGENT  
or  
selections. (You can select your custom  
comment.)  
4.CONFIDENTIAL  
5.(USER DEFINED)  
6.(USER DEFINED)  
5
6
Press Menu/Set when the LCD shows your  
selection. The LCD shows:  
ACCEPTED  
OTHER SETTINGS?  
Press 1 if you want to select additional settings. The  
LCD returns to the Setup Send menuORPress 2  
to exit if you are finished choosing settings.  
Using a Printed Cover Page  
If you prefer using a printed cover page that you can write on, you can print the sample  
page and attach it to your fax.  
1
2
3
Press Menu/Set, 3, 1.  
1.COVERPG SETUP  
Press  
to select PRINT SAMPLE?.  
or  
Press Menu/Set when the LCD shows your selection. Your fax machine prints a copy  
of your cover page.  
- - -  
- - -  
- - -  
COVER PAGE  
- - -  
TO:  
FROM:  
FAX:  
TEL:  
PAGE[S] TO FOLLOW  
COMMENT:  
Composing Your Own Comments  
1
2
Press Menu/Set, 3, 2. The LCD shows: COVERPAGE MSG.  
Press  
to choose position 5 or 6 for your customized comment.  
or  
3
4
5
6
Press Menu/Set.  
Use the dial pad to enter your customized comment (up to 27 characters).  
Press Menu/Set. The LCD shows:  
ACCEPTED  
Press 1 if you want to select additional  
settings. The display returns to the Setup Send  
OTHER SETTINGS?  
menuORPress 2 to exit.  
6 - 5  
S E T U P S E N D  
       
Contrast  
If your original is very light or very dark, you might want to set the contrast accordingly.  
Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original.  
1
2
Place the original face down in the ADF.  
Press Menu/Set, 3, 3.  
3.CONTRAST  
or  
3
Press  
to select AUTO, S.LIGHT or  
S.DARK, and then press Menu/Set.  
4
5
Press 2 if you are finished choosing settings, and go to Step 5ORPress 1 if you  
want to select additional settings. The display returns to the Setup Send menu.  
Enter a fax number, and then press Fax Start to send a faxORPress Copy to  
make a copy.  
Resolution  
When you have an original in the ADF, you can use the Resolution key. Press  
Resolution continuously until you see your selection on the LCD.  
STANDARD Suitable for most typed originals.  
FINE  
Good for small print; transmits a little slower than standard resolution.  
S. FINE  
Good for small print or artwork; transmits slower than fine  
resolution.  
PHOTO  
Use when original has varying shades of gray; slowest  
transmission time.  
Advanced Sending Operations  
Overseas Mode  
If you have difficulty sending a fax overseas, use the Overseas mode.  
After you send a fax using this feature, the feature turns itself off.  
1
2
Place the original face down in the ADF.  
Press Menu/Set, 3, 5.  
5.OVERSEAS MODE  
or  
3
Press  
to select ON (or OFF), and then press  
Menu/Set.  
4
Press 1 if you want to select additional settings. The LCD returns to the Setup Send  
menuORPress 2 if you are finished choosing settings, and then go to Step 5.  
5
6
Enter the fax number youre calling.  
Press Fax Start.  
S E T U P S E N D  
6 - 6  
                     
Call Reservation / Call Back Message  
You can send a fax and let the other person know that you want to have a conversation  
after the fax transmission is complete. The receiving fax machine will ring as if it were  
receiving a telephone call and shows CALL PICKUP. If the other party picks up the  
handset, your fax machine will ring. Lift the handset to speak.  
If you set Call Reservation and Call Back Message to ON, your fax machine leaves a  
message if the other party does not answer.  
1
2
Place the original in the ADF.  
Press Menu/Set, 3, 6. The LCD shows the  
current setting for Call Reservation.  
6.CALL RESERVE  
CALL RESERVE:OFF  
3
4
Press  
to select ON (or OFF).  
or  
CALL RESERVE:ON  
If you set Call Reservation to ON, press  
Menu/Set when the LCD shows your  
selection. The LCD shows the current setting  
for Call Back Message.  
CALL BACK:OFF?  
CALL BACK:ON?  
5
6
Press  
to select ON (or OFF).  
or  
Press Menu/Set when the LCD shows your  
selection. The LCD shows  
ACCEPTED  
OTHER SETTINGS?  
7
Press 1 if you want to select additional settings.  
The LCD returns to the SETUP SEND menuORPress 2 if you are finished  
choosing settings, and go to Step 8. The LCD prompts you to enter the fax number you  
want to call.  
8
9
Enter the fax number.  
Press Fax Start.  
10 If youve set Call Reservation to ON, pick up your handset if the fax machine rings.  
You cannot use auto redial with Call Reservation. You cannot use Call Reservation  
with Delayed Transmission or with Polling. You must register your Station ID to set  
Call Back Message to ON.  
Print Sample Call Back Message  
1
2
Press Menu/Set, 3, 6.  
6.CALL RESERVE  
Press to select PRINT SAMPLE?.  
or  
3
Press Menu/Set.  
6 - 7  
S E T U P S E N D  
         
Delayed FAX  
You can use this setting to send a fax up to 24 hours later.  
1
2
Place the original face down in the ADF.  
You can press Quick-Scan/Reports to use memory transmissionOR—  
Leave the original in the ADF to be scanned at the specified time.  
3
4
Press Menu/Set, 3, 7.  
7.DELAYED FAX  
Enter the time you want the fax to be sent, in  
24-hour format, and then press  
Menu/Set. (For example, enter 1945 for 7:45 PM)  
5
6
Press Menu/Set.  
ACCEPTED  
Press 1 if you want to select additional  
OTHER SETTINGS?  
settings. The LCD returns to the Setup Send  
1.YES 2.NO  
menu.  
OR—  
Press 2 if you are finished choosing settings  
and go to Step 7. The LCD prompts you to  
enter the fax number.  
MEMORY  
100%  
ENTER FAX NO.  
7
8
Enter the fax number.  
Press Fax Start. The machine will wait to send the fax at the time you set up.  
Setting Up for Polled Transmit  
Polling Transmit is when you set up your fax machine to wait with a document so  
another fax machine can retrieve it.  
1
1
Place the document to be retrieved face down in the ADF.  
Press Menu/Set, 3, 8.  
8.POLLED TX  
POLLED TX:ON?  
2
Press  
to choose ON, and then press  
or  
Menu/Set.  
3
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP  
SEND menuORPress 2 if you are finished choosing settings and go to step 5.  
Press Fax Start. The LCD displays POLLED WAITING.  
If you prefer to have the document waiting in memory, press Quick-Scan/Reports  
before pressing Fax Start.  
S E T U P S E N D  
6 - 8  
         
Canceling a Scheduled Job  
You can cancel tasks youve scheduled, such as Delayed Fax or Polling Transmit.  
1
2
Press Menu/Set, 4. Any waiting jobs appear on  
the LCD. If there are no jobs waiting, the LCD  
shows NO JOB WAITING.  
4.CANCEL JOB  
or  
If you have more than two jobs waiting, press  
cancel, and then press Menu/Set.  
OR—  
to select the job you want to  
If you have only one job waiting, go to Step 3.  
3
4
Press 1 to cancelORPress 2 to exit without canceling.  
Press Stop/Exit.  
Interrupting Delayed Fax and Polled Transmit Jobs  
You can send a fax or make a copy now, even if you have the fax machine set to send  
a fax later or if you have it set to be polled. However, you cannot use automatic redial  
or the Menu mode.  
1
2
Press Menu/Set, 5.  
Wait two seconds, and then remove the original  
that is waiting in the ADF.  
REMOVE ORIGINAL  
3
4
Place the original you want to send now face  
down in the ADF.  
INSERT ORIGINAL  
Enter the number for the fax you want to send  
now.  
5
6
7
Press Fax Start.  
After the transmission is finished, return the first original to the ADF.  
Press Menu/Set, 5 to restore the Delayed Fax and/or Polling.  
If you have set up a Delayed Fax or Polled Transmit job, the machine will send an  
original without storing it in memory.  
6 - 9  
S E T U P S E N D  
       
Auto Dial Numbers  
and Dialing Options  
7
Storing Numbers for Easy Dialing  
You can set up your fax machine to do three types of easy dialing:  
One Touch, Speed Dial and Groups for Broadcasting of faxes.  
If you lose electrical power, auto dial numbers in memory will not be lost.  
Storing One Touch Dial Numbers  
You can store twelve fax/phone numbers that you can dial by pressing one key (and  
Fax Start). To access numbers 07 to 12, hold down Shift. You also can store names  
with these numbers. When you press a One Touch dial key, the LCD shows the name  
or number as the call is dialed.  
One Touch keys are not the dial pad keys. They are the six keys (numbers 01–12)  
located on the left side of the control panel.  
1
2
Press Menu/Set, 6, 1.  
Press the One Touch key where you want to store a number.  
(USA Only) For your convenience, One Touch key is pre-programmed for the  
1.ONE-TOUCH DIAL  
1
Brother fax-back system. You can change this number if you wish.  
3
4
5
Enter a number (up to 20 digits), and then press  
*O2:  
Menu/Set. For example, press One Touch key  
2:  
If you want to enter a pause in the dialing sequence (to wait for an outside line,for  
example), press Redial/Pause as youre entering digits. Pressing Redial/Pause  
enters a 3.5-second pause when the number is dialed, and a dash appears on the LCD.  
Use the dial pad to enter the name or company  
NAME:  
(up to 15 characters), and then press Menu/Set.  
ORTo store the number without a name, press  
Menu/Set.  
or  
Press  
to select the type of number, and then press Menu/Set.  
FAX  
TEL  
a fax only number  
a telephone (voice) number  
FAX/TEL both a fax and telephone (voice) number  
CHAIN a number (usually an access code) for chain dialing  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 1  
         
6
Return to Step 2 to store another One Touch numberORPress Stop/Exit.  
When you dial an AUTO DIAL number the LCD shows the name youve stored,  
or if you havent stored a name, the number youve stored.  
If you must wait for another dial tone at any point in the dialing sequence, store a  
pause at that place in the number by pressing Redial/Pause. Each key press adds a  
3.5 second pause.  
You can use chain dialing to store long dialing sequences. For example, to store  
9 1 201 555 1234 987 65 4321, divide the number into two parts. Store the first part  
as a Chain type number (this tells the system that the dialing sequence is not  
complete).  
CHAIN—9 1 201 555 1234  
The last part of the One Touch number must be stored as any of the other following  
three types.  
FAX or FAX/TEL or TEL—987 65 4321  
Now when you dial, just press the two keys (one after the other in order) where youve  
stored the two parts of the number.  
Storing Speed Dial Numbers  
You can store Speed Dial numbers, so you can dial by pressing only four keys and Fax  
Start. There are 100 Speed Dial numbers.  
1
2
Press Menu/Set, 6, 2.  
2.SPEED-DIAL  
Use the dial pad to enter a two-digit number  
(0099), and then press Menu/Set.  
SPEED-DIAL? #  
3
4
Enter the number (up to 20 digits),  
and then press Menu/Set.  
#05:  
Use the dial pad to enter the name or company  
(up to 15 characters), and then press  
NAME:  
Menu/SetORPress Menu/Set to store  
the number without a name. (See Details for Entering Text, page 4-2.)  
or  
5
Press  
to select the type of number, and then press Menu/Set.  
FAX  
TEL  
a fax only number  
a telephone (voice) number  
FAX/TEL both a fax and telephone (voice) number  
CHAIN a number (usually an access code) for chain dialing  
6
Return to Step 2 to store another Speed Dial numberORPress Stop/Exit.  
7 - 2  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
     
Changing One Touch and Speed Dial Numbers  
If you try to store a One Touch or Speed Dial number in a location where a number is  
already stored, the LCD shows the current name or number stored there, then prompts  
you to either 1. CHANGEOR2. EXIT.  
1
2
Press 1 to change the number stored, or press 2 to exit without making a change.  
Enter a new number.  
If you want to erase the whole number or whole name, press Stop/Exit when  
the cursor is to the left of the characters. The characters above and to the right  
of the cursor are deleted.  
If you want to change a character, use  
or  
to position the cursor under the  
character you want to change, and then type over it.  
3
Follow the instructions beginning at Step 3 in Storing One Touch Numbers or Storing  
Speed Dial Numbers.  
Setting Up Groups for Broadcasting  
Groups allow you to send the same fax message to many fax numbers by pressing only  
one One Touch key (Broadcasting). Each Group uses up a One Touch key so you must  
save a key for each Group. First, youll need to store each fax number as a One Touch  
or Speed Dial number. Then, you can combine them into a Group. Finally, you can have  
up to six small Groups, or you can assign up to 111 numbers to one large Group. (See  
1
2
Press Menu/Set, 6, 3.  
3.SETUP GROUPS  
Select the One Touch key where you wish to  
store the number. (For example, press One  
SELECT ONE-TOUCH  
Touch key 3 to store a Group.)  
3
4
Use the dial pad to identify the Group with a  
number, and then press Menu/Set.  
(For example, press 1 for Group 1.)  
SETUP GROUP:GO  
To include One Touch or Speed Dial numbers in  
the Group, enter them as if you were dialing. For  
G01:*O4#O9  
example, for One Touch key 4, press One Touch key 4. For Speed Dial location 09, press  
Search/Speed Dial, and then press 0, 9 on the dial pad. The LCD shows 04#09.  
5
6
Press Menu/Set to accept the numbers for this Group.  
NAME:  
Use the dial pad to enter a name for the Group,  
and then press Menu/Set. (For example, NEW CLIENTS)  
7
Press Stop/Exit.  
You can print a list of all One Touch and Speed Dial numbers.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 3  
       
Dialing Options  
You can use your fax machine to make voice telephone calls by dialing manually or  
by using Search, One Touch or Speed Dial memory. You can use the handset to make  
and receive calls.  
When you dial an auto dial number, the LCD shows the name youve stored, or if you  
havent stored a name, the fax number youve stored.  
Manual Dialing  
Manual dialing is simply pressing all of the digits of the phone number.  
1
2
3
Pick up the handsetORPress Speaker phone.  
When you hear a dial tone, dial the call using the dial pad.  
You can switch from handset to Speaker phone by pressing Speaker phone, then  
replacing the handset. You can switch from Speaker phone to handset by lifting the  
handset.  
4
To hang up, replace the handset.  
One Touch Dialing  
1
2
3
Pick up the handsetORPress Speaker phone.  
When you hear a dial tone, press the One Touch key of the location you want to call.  
If you pressed Speaker phone to dial the call, pick up the handset when the other  
party answers.  
4
To hang up a voice call, replace the handset.  
If you try to use a One Touch location with no number stored in it, you will hear a  
warning sound and LCD will show NOT REGISTERED. The LCD returns to  
normal after two seconds.  
If you are sending a fax, press Fax Start after pressing the One Touch key. If you  
picked up the handset, press Fax Start when the receiving fax machine answers with  
fax tones.  
7 - 4  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
           
Speed Dialing  
1
2
Pick up the handsetORPress Speaker phone.  
When you hear a dial tone, press Search/Speed Dial, press #, and then press the  
two-digit Speed Dial number.  
3
To hang up a voice call, replace the handset.  
If you are sending a fax, press Fax Start after entering the Speed Dial number. If you  
picked up the handset, press Fax Start when the receiving machine answers with fax  
tones.  
Dialing Access Codes and Credit Card Numbers  
Sometimes you may want to choose from among several long distance carriers when  
you make a call. Rates may vary depending upon the time and destination. To take  
advantage of low rates, you can store the access codes or long-distance carriers as One  
Touch and Speed Dial numbers. You can store these long dialing sequences by  
dividing them and setting them up separately in any combination. You can even  
include manual dialing using the dial pad. The combined number will be dialed in the  
order you enter it, as soon as you press Fax Start. Make sure you select CHAIN as  
the type of the number when you store it as a One Touch or Speed Dial. (See Storing  
One Touch Dial Numbers and Storing Speed Dial Numbers, page 7-1 to 7-2.)  
For example:  
You store 555on One Touch key 3 and 7000on One Touch key 4. If you press One  
Touch 3, 4 and Fax Start you will dial 555-7000. To temporarily change a number,  
you can substitute part of the number with manual dialing using the dial pad. For  
example, to change the number to 555-7001 you can press One Touch 3, and then  
press 7, 0, 0, 1 using the dial pad.  
If you must wait for another dial tone or signal at any point in the dialing sequence,  
store a pause there in the number by pressing Pause/Redial.  
Pause after dialing Speed Dial numbers for the name to be displayed before you enter  
the next portion of the dialing sequence.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 5  
       
Search  
You can search for names you have stored in One Touch and Speed Dial memories.  
Names are shown alphabetically or numerically. (See Storing One Touch Dial  
1
2
Press Search/Speed Dial.  
or  
Press  
or  
to search alphabetically and  
to search numerically.  
After you press Search/Speed Dial, you can do an alphabetical search by entering  
Note  
the first letter of the name.  
3
4
5
When the LCD shows the name you want to call, pick up the handset for a voice call.  
Press Fax Start to begin dialing.  
When the call is over, hang up to end the call.  
Redial  
If the last number you dialed was busy, press Redial/Pause for easy dialing.  
Answering Calls with the Speaker phone  
When the FAX rings, instead of lifting the handset, press Speaker phone. Speak  
clearly, toward the microphone  
. To end the call, press Speaker phone.  
If you have a bad telephone line connection, the other party might hear your voice  
echoed during the call. Hang up and try the call againORPick up the handset.  
7 - 6  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
       
Broadcasting  
Using the numbers you have stored in Groups, One Touch and Speed Dial memory,  
you can Broadcastfaxes automatically to a maximum of 112 different locations in  
a few simple steps.  
After the Broadcast is completed, a Broadcast Report will be printed automatically to  
let you know the results.  
1
2
3
Insert the original in the ADF.  
Press Quick Scan/Reports. The LCD shows how much memory is available.  
Enter the One Touch and Speed Dial numbers (one after the other) or a Group number  
you have stored.  
4
Press Fax Start. The FAX stores the document in memory, and then transmits it to  
all the numbers you entered. If the line is busy, your machine will redial.  
Press Stop/Exit during transmission to cancel the current fax Broadcast.  
Next-Fax Reservation  
Even if your fax machine is receiving another fax, you can set your machine to send  
your fax next. This way, you dont have to wait for it to finish sending or receiving the  
other fax. You can dial this fax call manually, or by using Redial, One Touch, Speed  
Dial, or Chain dialing. (When you use One Touch and Speed Dial, only the memory  
locationnot the name of the person youre callingis displayed.)  
1
2
3
4
5
Place the originals in the ADF. If necessary, press Resolution to adjust resolution.  
Enter the fax number.  
Press Fax Start.  
Press Menu/Set. The LCD shows:  
NEXT-FAX RESERVD  
To cancel the reservation, remove the originals  
and press Stop/Exit.  
You cant use this feature if there is an original waiting in the ADF (possibly for  
Delayed Fax or Polled Transmit).  
If you use Next-Fax Reservation , the machine will send an original without storing  
it in memory.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 7  
     
Multiple Resolution Transmission  
Use this feature to select separate resolution settings for each page of the fax youre  
sending. This could be useful if youre sending a fax with photos and letters, or some  
pages with small print and others with normal print. Resolution settings return to  
STANDARD after the fax is sent. (See Resolution, page 6-6)  
1
2
Insert the originals in the feeder, and then press  
Menu/Set, 3, 4.  
4.RESOLUTION  
Use  
to select resolution for page 1, and then press Menu/Set.  
or  
3
4
Repeat Step 2 for subsequent pages.  
Press Stop/Exit when youre finished. The  
LCD shows  
ACCEPTED  
OTHER SETTINGS?  
5
Press 1 if you want to select additional settings.  
The LCD returns to the SETUP SEND menu  
ORPress 2 if you are finished choosing  
settings, and go to Step 6. The LCD prompts  
you to enter the fax number you want to call.  
6
7
Enter the fax number youre calling.  
Press Fax Start.  
To copy an original using multiple resolutions, press Copy in Step 6.  
Pause  
Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5  
second delay.  
Hold  
1
2
3
Press Hold/Caller ID to put a call on Hold.  
You can put down the handset without disconnecting the call.  
Pick up the fax machine handset to release the call from Hold. Picking up an extension  
handset will not release the call from Hold.  
7 - 8  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
           
Tone/Pulse  
If you have pulse dialing service but need to send tone signals (for example, for  
telephone banking), follow the steps below. If you have touch tone service, you do not  
need this feature to send tone signals.  
1
2
3
Lift the handset.  
Press #. Any digits pressed after this will send tone signals.  
When you hang up, the fax machine returns to pulse dialing service.  
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S  
7 - 9  
   
8
Telephone Services  
Custom Features  
Your fax machine supports the Distinctive Ring, Caller ID and Call Waiting/Caller ID  
telephone services offered by some telephone companies.  
If you have Voice Mail, RingMaster, an answering service, an alarm system or other  
custom feature on your telephone line, it may create a problem in the operation of  
your fax machine.  
If you have Voice Mail on your phone line, please read the following carefully.  
Distinctive Ring  
The term Distinctive Ringis used by Brother to identify a telephone company  
service that is given many names, depending on the telephone company you are using.  
For example, this service may be called SmartRing, RingMaster, Teen-Ring, Ident-a-  
Call or Ident-a-Ring.  
What Does Your Telephone Companys Distinctive RingDo?  
Your telephone companys Distinctive Ring service allows more than one number to  
be on same phone line. If you need more than one phone number, it is an  
inexpensive alternative to paying for an additional line. Each phone number has  
its own distinctive ring pattern, so youll know which phone number is ringing. This  
is one way you can have a separate phone number for your fax machine.  
Please consult your telephone company for availability and rates.  
Note  
What Does Brothers Distinctive RingDo?  
The Brother machine has a Distinctive Ring feature that allows you to use your fax  
machine to take full advantage of the telephone companys Distinctive Ring service.  
You can dedicate the new phone number on your line to receive only faxes.  
You must purchase your telephone companys Distinctive Ring service before you  
Note  
program the Brother machine to work with it.  
8 - 1  
T E L E P H O N E S E R V I C E S  
           
Do You Have Voice Mail?  
If you have Voice Mail on the phone line you will install your new fax machine on,  
there is a strong possibility that Voice Mail and the fax machine will conflict with each  
other while receiving incoming calls. However, this Distinctive Ring feature allows  
the use of more than one number on your line, so both Voice Mail and the fax  
machine can coexist peacefully. If each one has a separate phone number, neither  
will interfere with the others work.  
If you decide to get the Distinctive Ring service from the telephone company, you will  
need to follow the directions below to registerthe new Distinctive Ring pattern they  
provided, so your fax machine can recognize its incoming calls.  
You can change or cancel the Distinctive Ring pattern at any time. You can switch it  
off temporarily, then turn it back on. When you get a new fax number, make sure you  
reset this menu selection.  
Before You Choose the Ring Pattern to Register  
You can register only one Distinctive Ring pattern with the fax machine. Some ring  
patterns cannot be registered. Please refer to some popular ring pattern examples that  
will be provided from the telephone company in the USA and Canada that are shown  
in the Brother compatibility table below.  
Ring  
Rings  
Pattern  
1
2
3
4
long - long  
short - long - short  
short - short - long  
very long (normal pattern)  
If the ring pattern the telephone company provided cannot be registered by the fax,  
please check for other available ring pattern choices from the telephone  
company.  
Note  
I The fax machine will answer only calls to its registered number.  
I The first two rings are silent on the fax machine. This is because the fax must « listen »  
to the ring pattern (compare it to the pattern that was registered).  
I If you program the fax machine correctly, it will recognize the registered ring pattern  
of the fax numberwithin two ring patterns and automatically answer with a fax tone.  
When the voice numberis called, the fax machine will not interrupt the call.  
T E L E P H O N E S E R V I C E S  
8 - 2  
   
Very Important  
If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep  
one of your phone numbers dedicated only to fax calls, you must leave the fax machine  
in MANUAL mode at all times while using the Distinctive Ring feature. Heres why:  
Manual mode will never pick up a call by itself, since it is «Neutral ». When the fax  
machine is in this « neutral » mode, the Distinctive Ring feature can be activated. The  
Distinctive Ring feature is actually an answering mode. So, do not activate FAX  
ONLY mode or FAX /TEL mode while using Distinctive Ring; otherwise, the fax  
machine will answer calls for all the numbers.  
Registering the Distinctive Ring Pattern  
1
2
Set the fax machine to MANUAL mode.  
Press Menu/Set, 0, 1.  
1.DISTINCTIVE  
or  
3
4
Press  
to select DISTINCTIVE:SET?, and then press Menu/Set.  
or  
Press  
to select the prestored ring pattern you want to assign, and then press  
Menu/Set. (You will hear each pattern as you scroll through the four patterns.)  
Be sure to choose the pattern assigned by the telephone company.  
5
Press Stop/Exit.  
Caller ID  
The Caller ID feature of this fax machine lets you use the Caller ID subscriber service  
offered by many local telephone companies. After at least two rings, the LCD shows  
the telephone number of your caller (or up to 16 characters of the name, if available).  
Once you pick up the handset the Caller ID information disappears from the LCD, but  
the call information remains stored in the Caller ID memory.  
CALL PICKUP  
remains on the LCD when no Caller ID information was  
transmitted  
OUT OF AREA  
means the call originates outside your Caller ID sevice area  
PRIVATE CALL means the caller has intentionally blocked transmission of  
information  
Caller ID service varies with different carriers. Call your local telephone company to  
determine the kind of service available in your area.  
Caller ID Log  
Your fax machine stores up to 30 of the last Caller IDs received into the fax machines  
memory in the Caller ID Log. When the thirty-first call comes in, information about  
the first call is erased. You can print the report or scroll through Caller ID information  
to review those calls made to your fax machine.  
8 - 3  
T E L E P H O N E S E R V I C E S  
             
Printing the Caller ID Log  
Press Hold/Caller ID.  
1
2
CALLER ID LOG  
To print the Caller ID Log, press Fax Start.  
PRESS START KEY  
Viewing the Caller ID Log  
1
2
3
Press Hold/Caller ID.  
CALLER ID LOG  
or  
After two seconds, press  
to scroll  
01)MARY HENDERSON  
02)TOM HENDERSON  
03)ABC COMPANY  
through the Caller ID Log.  
When you want to see detailed information  
for a displayed ID (phone number and date  
and time call was received) press  
Menu/Set.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
4
To continue viewing the Caller ID Log  
or  
(Step 2), press  
.
OR—  
To exit the Caller ID Log, press Stop/Exit.  
Returning a Call from the Log  
You can scroll through the Caller ID Log and select a call to return automatically.  
(For USA Only) You must set up your AREA CODE in advance.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
or  
Press  
to scroll through the Caller ID  
01)MARY HENDERSON  
01)9082438436  
Log and when you see a call you want to return  
immediately, press Menu/Set.  
01)02/01 12:00  
DIAL:PRESS START  
3
4
To begin dialing, press Fax Start.  
Begin speaking when the other party answers.  
T E L E P H O N E S E R V I C E S  
8 - 4  
         
This feature may not be available in certain areas of the USA and Canada.  
If your dialing plan does not follow the standard 1 + area code + 7-digit number  
dialing system for calling outside your area code, you may experience problems  
returning calls automatically from the Caller ID Log. Your fax machine will  
automatically dial 1plus the area code for any number that does not originate in  
your area code. If this is not the procedure followed by your dialing plan you will not  
be able to return calls automatically.  
Registering a Caller ID Number  
You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.  
1
2
Press Hold/Caller ID.  
CALLER ID LOG  
or  
After two seconds, press  
to scroll  
through the Log and when you see a caller  
you want to register, press Menu/Set.  
3
To register the caller as a One Touch  
number, press the One Touch key where you  
want the number to be stored.  
03)ABC COMPANY  
03)9087772837  
03)02/01 12:00  
DIAL:PRESS START  
OR—  
To register the caller as a Speed Dial  
number, press Search/Speed Dial and use  
the dial pad to press the two-digit location  
code (0099), and then press Menu/Set.  
If the LCD shows REGISTERED, the auto dial location already has a number.  
4
5
Enter the callers name, and then press  
Menu/Set.  
NAME:  
or  
Press  
to select the type of number, and then press Menu/Set:  
FAX  
TEL  
a fax number  
a telephone (voice) number  
FAX/TEL both a fax and telephone number  
CHAIN  
a number, usually an access code, for chain dialing  
6
Return to Step 2 to store another auto dial numberOR—  
Press Stop/Exit.  
8 - 5  
T E L E P H O N E S E R V I C E S  
 
Call Waiting Caller ID  
The Call Waiting/Caller ID feature lets you use the Call Waiting/Caller ID service  
offered by many local telephone companies. This feature displays the telephone  
number (or name, if available) of Call Waiting callers on your fax machines LCD.  
1
To answer a Call Waiting signal while youre talking on the phone, ask the other party  
if you can put them on Hold to catch the other call. The LCD shows the Caller ID.  
2
3
Press Search/Speed Dial to switch to the second call.  
To switch back to the first call, press Search/Speed Dial again.  
Either caller can hang up at any time. However, if you hang up you will disconnect  
both callers.  
T E L E P H O N E S E R V I C E S  
8 - 6  
   
9
Message Center  
9
Message Center Mode  
Message Center mode allows you to store incoming fax and voice messages in a  
flexible memory. The memory stores 30 minutes of voice messages, or up to 20 pages  
of fax memory. Any voice or fax message can be retrieved remotely. Memory is  
shared between fax and voice messages, which are stored on a first-come, first-  
servedbasis.  
You must record an outgoing message in order to use the Message Center mode.  
Flexible Memory Settings (Message Storage)  
Message Center mode offers you six flexible memory settings, so you can decide the  
kinds of messages you want to receive.  
1. FAX:ON VOICE:ON  
Both voice and fax messages are stored. You can use  
the Fax Forwarding or Paging features and retrieve  
voice and fax messages remotely.  
2. FAX:ON VOICE:EXT You need an external answering machine connected to  
the EXT jack for this setting. Fax messages are stored  
in the message center memory, but voice messages are  
stored in your external answering machine. To get  
your voice messages, follow the instructions for you  
external answering machine.You cannot use the  
Paging feature for voice messages with this setting.  
3. FAX:ON VOICE:OFF All memory is used to store fax messagesno voice  
messages will be stored.  
4. FAX:OFF VOICE:ON All memory is used to store voice messagesno fax  
messages will be stored. Incoming faxes will print on  
paper. You can use the Paging feature, and retrieve  
voice messages remotely.  
5. FAX:OFF VOICE:EXT You need an external answering machine connected to  
the EXT jack for this setting. Incoming faxes are not  
stored in memory, but will print on paper. Voice  
messages are stored in the external answering  
machine.  
6. FAX:OFF VOICE:OFF Incoming faxes are not stored in memory, but will  
print on paper. Voice calls are not stored in memory.  
9 - 1  
M E S S A G E C E N T E R  
           
Setting Up the Message Center  
You must set up the Message Center in the following order:  
1
2
3
Setting Message Storage.  
Record Message Center Outgoing Message (MSG CTR OGM).  
Activate Message Center mode.  
Setting Message Storage  
Read the Flexible Memory Settings descriptions on page 9-1 before you select the  
FAX and VOICE settings below.  
1
2
Press Menu/Set, 8, 1.  
1.MSG STORAGE  
or  
Press  
to select ON (or OFF),  
FAX:OFF?  
and then press Menu/Set.  
or  
3
4
Press  
to select your setting from the list on  
VOICE:ON?  
then press Menu/Set.  
Press Stop/Exit to exit.  
Recording Message Center Outgoing Message  
Recording the Message Center Outgoing Message (MSG CTR OGM) is the second  
step you need to follow before you can turn on the Message Center. Make sure your  
OGM is less than 20 seconds long.  
1
2
Press Menu/Set, 8, 3.  
The LCD prompts you to choose an OGM.  
3.OGM  
or  
Press  
to select MSG CTR OGM? (not F/T  
MSG CTR OGM?  
OGM), and then press Menu/Set.  
This is the only setting you can select if you want to turn on the Message Center.  
Note  
or  
3
Press  
to select RECORD OGM?, and then press Menu/Set.  
M E S S A G E C E N T E R  
9 - 2  
               
4
Pick up the handset to record a message.  
For example: Hello. We are unable to take your call at this time. Please leave a  
message after the signal. If you wish to send a fax, please press 5 1, wait for fax  
tones, then press the Start button.  
5
6
Replace the handset. The Message Center will play your OGM.  
Press Stop/Exit.  
Listening to Outgoing Message (OGM)  
1
2
Press Menu/Set, 8, 3.  
3.OGM  
or  
Press  
Press  
to select MSG CTR OGM? (or F/T OGM), and then press Menu/Set.  
or  
3
to select PLAY OGM?, and then press Menu/Set. Adjust the volume by  
or  
pressing Volume  
.
4
Press Stop/Exit.  
Erasing Outgoing Message (OGM)  
1
2
Press Menu/Set, 8, 3.  
3.OGM  
or  
Press  
Press  
to select MSG CTR OGM? (or F/T OGM), and then press Menu/Set.  
or  
3
to select ERASE OGM?, and then press Menu/Set.  
4
5
Press 1 to erase the OGMORPress 2 to exit without erasing.  
Press Stop/Exit.  
Activating Message Center Mode  
Press and hold  
the LCD shows:  
until it lights and  
MC:MSG CTR  
When  
light is out, the Message Center is OFF.  
9 - 3  
M E S S A G E C E N T E R  
         
Message Indicator  
The  
light flashes when you have new messages or faxes waiting for your review.  
The LCD displays the total number of voice and  
fax messages stored in the Message Center  
memory.  
VOICE:03 FAX:02  
If you press the flashing  
Message Center before getting your new  
messages, they wont be lost. The new messages  
to turn off the  
PRINT FAX?  
1.YES 2.NO  
will be played automatically and the LCD will ask you to acknowledge the new faxes:  
Press 1 to print (and automatically delete) the faxes from memoryORPress 2 to  
save the faxes in memory until printing is convenient.  
Playing Voice Messages  
Follow the steps below to listen to voice messages:  
or  
1
Press Play/Record. Adjust the Volume by pressing  
.
All messages are played in the order they were recorded. The LCD shows the number  
of the current message, and the total number of messages.  
If Caller ID information was received, the fax machine beeps during the message and  
displays the Caller ID information for one second.  
During playback, the LCD shows the time and date the message was recorded.  
2
3
Press  
(RWD) at the end of the message to repeat a message. Press # (FWD) to skip  
to the next message. You can press and # repeatedly until you reach the message  
you want to play.  
Press Stop/Exit.  
Printing a Fax Message  
Once you print a new fax message stored in memory, it is erased from the memory  
automatically.  
1
2
3
Press Play/Record. After two seconds, the fax machine begins to play voice  
messages.  
If there are fax messages in memory, the LCD  
shows:  
PRINT FAX?  
1.YES 2.NO  
To print the faxes, press 1.  
OR—  
Press 2 to exit without printing.  
M E S S A G E C E N T E R  
9 - 4  
       
Backup Printing Option  
When you choose FAX: ON in the Message Center mode, all incoming fax messages  
are stored in the available memory for retrieval. To print a backup copy automatically,  
turn this option on.  
1
2
Press Menu/Set, 8, 2.  
2.BACKUP PRINT  
or  
Press  
to select ON (or OFF), and then  
BACKUP PRINT:ON  
press Menu/Set.  
3
Press Stop/Exit.  
Erasing Messages  
If you choose to erase all fax messages, the fax machine will print any previously  
unprinted faxes before erasing them from memory. Fax messages cannot be erased  
individually.  
You can erase voice messages individually, or all at once.  
To Erase Voice Messages Individually  
1
2
Press Play/Record. The fax machine sounds a two-second beep and begins message  
playback. Each message is preceded by one long beep, and followed by two short  
beeps.  
To erase a specific message, press Erase  
ERASE THIS MSG.?  
immediately after the two short beeps, or while  
the message is playing.  
3
4
Press 1 to erase the messageORPress 2 to cancel.  
Press Stop/Exit.  
To Erase Messages All at Once  
1
2
Press Erase.  
ERASE ALL VOICE?  
or  
Press  
to select erasing all voice messages  
(VOICE), all document messages (FAX), or all messagesboth voice and fax—  
(MSG.), and then press Menu/Set.  
3
4
Press 1 to eraseORPress 2 to cancel.  
Press Stop/Exit.  
9 - 5  
M E S S A G E C E N T E R  
         
Setting Maximum Time for Incoming Messages  
Your fax machine comes set to receive voice messages up to 30 seconds long. You can  
change this setting to any length from 20 seconds to 60 seconds, in 5-second  
increments.  
1
2
Press Menu/Set, 8, 4.  
4.ICM MAX.TIME  
or  
Press  
to select the maximum time setting  
MESSAGE 30 SEC?  
for incoming messages, and then press  
Menu/Set.  
3
Press Stop/Exit.  
Setting Toll Saver  
When you set the toll saver feature, the fax machine answers after four rings if you  
don’t have messages, and after two rings if you do have messages. This way, when  
you call the fax machine and let it ring three times, you know you have no messages,  
and can hang up, to avoid a toll charge.  
When Toll Saver is ON, it overrides your Ring Delay setting. Toll Saver must be off  
for the fax machine to operate using your Ring Delay setting.  
(See Setting Ring Delay, page 5-3.)  
1
2
Press Menu/Set, 2, 1.  
1.RING DELAY  
or  
Press  
to select the TOLL SAVER  
(or RING DELAY), and then press Menu/Set.  
or  
3
4
Press  
to select ON, and then press Menu/Set.  
Press Stop/Exit.  
ICM Recording Monitor  
This feature lets you turn the speaker volume for voice messages ON or OFF. When  
you turn the monitor OFF, you will not hear messages as they come in.  
1
2
Press Menu/Set, 8, 5.  
5.ICM REC.MONITR  
or  
Use  
to select OFF (or ON), and then press  
Menu/Set.  
3
Press Stop/Exit.  
M E S S A G E C E N T E R  
9 - 6  
             
Recording a Conversation  
You can record a telephone conversation by pressing Play/Record during the  
conversation. Your recording can be as long as the Incoming Message Maximum  
Time. You and the other party will hear a beep every 15 seconds while recording. To  
stop recording, press Stop/Exit. You cannot record a conversation using Speaker  
phone.  
Fax Forwarding/Paging  
When Paging is set to ON, your fax machine dials the pager number youve  
programmed, and dials your Personal Identification Number (PIN) when connected.  
This activates your pager and lets you know you have a fax or voice message in the  
Message Center memory.  
When Fax Forwarding is set to ON, your fax machine dials the fax machine phone  
number youve programmed and forwards any faxes youve received.  
You can not use Paging and Fax Forwarding at the same time.  
Programming a Fax Forwarding Number  
1
2
Press Menu/Set, 8, 6.  
6.FAX FWD/PAGING  
or  
Press  
until the LCD shows FAX  
FORWARD?, and then press Menu/Set.  
3
4
Enter the number of the fax machine where  
faxes will be forwarded (up to 20 digits), and  
then press Menu/Set.  
FWD#:  
ENTER & SET  
Press Stop/Exit.  
You can change a Fax Forwarding number remotely.  
9 - 7  
M E S S A G E C E N T E R  
       
Programming Paging Number  
1
2
Press Menu/Set, 8, 6.  
6.FAX FWD/PAGING  
or  
Press  
until the LCD shows PAGING?,  
and then press Menu/Set.  
3
Enter your pager phone number (up to 20  
digits) followed by # #, and then press  
Menu/Set.  
PAG#:  
ENTER & SET  
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.  
Do not include the area code if it is the same as that of your fax machine.  
4
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your  
fax machine telephone number followed by # #, and then press Menu/Set.  
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
OR—  
If you do not need a PIN, press Redial/Pause, enter the telephone number of your  
fax machine followed by # #, and then press Menu/Set.  
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.  
5
Press Stop/Exit.  
You can not change a Paging number or PIN remotely.  
M E S S A G E C E N T E R  
9 - 8  
 
Remote Retrieval  
Using Remote Access Code  
1
2
Dial your fax number from a touch tone phone.  
When your fax machine answers, immediately enter your Remote Retrieval Access  
Code.  
3
The fax machine signals the kinds of messages received:  
1 long beep—Fax message(s)  
2 long beeps—Voice message(s)  
3 long beeps—Fax and Voice message(s)  
No beeps—No messages  
4
The fax machine then prompts you with two short beeps to enter a command. If you  
wait longer than 30 seconds to enter a command, the fax machine hangs up. If you  
enter an invalid command, the fax machine beeps three times.  
5
6
Press 9 0 to reset the fax machine when you finish.  
Hang up.  
If your fax machine is set to MANUAL mode and you want to use the Remote  
Retrieval feature, you can access your machine by waiting about two minutes after it  
starts ringing, and then entering the Remote Access Code within 30 seconds.  
Changing Remote Retrieval Access Code  
Enter your Remote Retrieval Access Code when the fax machine picks up your call,  
so you can access features remotely. The access code is preset to 159 , but you can  
change it.  
1
2
Press Menu/Set, 8, 7.  
7.REMOTE ACCESS  
Enter a three-digit number from 000 to 999 and  
press Menu/Set. The “ ” cannot be changed.  
Do not use the same digits that appear in your Fax Receive Code or Telephone  
Answer Code.  
3
Press Stop/Exit.  
9 - 9  
M E S S A G E C E N T E R  
         
Remote Commands  
Follow the commands below to access features remotely. When you call the fax  
machine and enter your Remote Retrieval Access Code (159 ), the system will  
signal you with two short beeps to enter a remote command.  
Remote Commands  
Operation Details  
91 Playing Voice Messages  
After one long beep, the fax machine plays the ICM.  
Press 1 while listening to an ICM to repeat it.  
If you press 1 before a message, you will hear  
the previous message.  
1
(Skip to back)  
While playing the ICM, you can skip to the  
next message.  
2
(Skip next)  
9 STOP Playing  
Stop playing the ICM.  
93 Erase all ICM  
If you hear one long beep, the erase is  
accepted. If you hear three short beeps, you  
cannot erase because all voice messages have  
not been played, or there is no voice message  
to erase.  
*This code erases all recorded messages, not  
one at a time.  
94 Play and Record OGM in  
Memory  
1 Play  
1 MSG CTR OGM  
2 F/T OGM  
The fax machine plays the selected OGM. You  
can stop playing OGMs by pressing 9.  
2 Record 1 MSG CTR OGM  
2 F/T OGM  
After one long beep, you can record the  
selected OGM. You will hear the message  
played once. You can stop recording the  
message by pressing 9.  
95 Changing Fax Forwarding/  
Paging Setting  
If you hear one long beep, the change is  
accepted. If you hear three short beeps, you  
cannot change it because the conditions have  
not been met. (Example: registering paging  
number.) You can register your fax forwarding  
number by using 4. FAX FWD NO. (See page  
the fax machine automatically will change to  
FAXFWD:ON mode. Then retrieve a Memory  
Status List by entering 9 6 1 (See page 9-11.)  
to make sure that the Fax Forwarding number  
you registered is correct in the List.  
1 OFF  
2 Fax Forwarding  
3 Paging  
4 Fax Fwd No.  
M E S S A G E C E N T E R  
9 - 10  
   
Remote Commands  
96 Retrieve a Fax  
Operation Details  
1 Memory Status List  
2 Retrieve all faxes  
Enter the number of a remote fax machine to  
receive a report or stored fax messages.  
3 Erase fax in the memory  
If you hear one long beep, you can erase the fax  
message from the memory.  
97 Check the Receiving Status  
You can check whether your fax machine has  
received any FAX or VOICE messages. If yes,  
you will hear one long beep. If no, you will  
hear three short beeps.  
1 FAX  
2 VOICE  
98 Change Answer Mode  
1 MSG CTR  
If you hear one long beep, you can change the  
answer mode. If you hear three short beeps,  
you cannot change it. (Example: There is no  
MSG CTR OGM when you want to change to  
MSG CTR mode.)  
2 FAX/TEL  
3 FAX ONLY  
90 Exit  
After a long beep, you can exit Remote  
Retrieval.  
Retrieving Memory Status List  
You can retrieve the Memory Status List from a remote fax machine to see if you have  
any fax messages.  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
When you hear two short beeps, use the dial pad to press 9 6 1.  
Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where  
you want the Memory Status List forwarded followed by # #.  
You can not use or # as dial numbers. However, if you want to store a pause,  
press #.  
5
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine. The remote fax machine prints the  
Memory Status List.  
9 - 11  
M E S S A G E C E N T E R  
     
Retrieving Fax Messages  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.  
Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where  
you want your fax messages forwarded followed by # #.  
You can not use or # as dial numbers. However, if you want to store a pause,  
press #.  
5
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine. The remote fax machine prints your  
fax messages.  
Changing Fax Forwarding Number  
You can change the default setting of your fax forwarding number from a remote fax  
machine.  
1
2
Dial your fax number.  
When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).  
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.  
Enter the new number of the remote fax machine where you want your fax messages  
forwarded followed by # #.  
You can not use or # as dial numbers. However, if you want to store a pause,  
press #.  
5
6
7
To retrieve the Memory Status List, when you hear two short beeps, use the dial pad  
to press 9 6 1.  
Use the dial pad to enter the number of the remote fax machine (up to 20 digits)  
followed by # #.  
After you hear your fax machine beep, hang up and wait.  
Your fax machine calls the remote fax machine. The remote fax machine prints the  
Memory Status List showing the new forwarding number.  
8
Check the forwarding number.  
If the forwarding number is not correct, return to Step 1 to reset it.  
M E S S A G E C E N T E R  
9 - 12  
     
10 Making Copies  
Copy Operations  
To make a single copy that is not reduced, enlarged or sorted, you have to press only  
the Copy key. The default resolution for a single copy is Super Fine. Set the resolution  
to PHOTO for photographs.  
Using the Fax Machine as a Copier  
You can use the fax machine as a copy  
machine, making up to 99 copies at a time.  
The scannable area of your fax  
machine begins at approximately  
1/6-1/8(3 mm - 4 mm) from the  
edge of the paper.  
1/8" (3 mm)  
Not  
Scannable  
area  
1/6" (4 mm)  
1/6" (4 mm)  
1/6" (4 mm)  
Making a Single Copy  
Place the original face down in the ADF.  
Press Copy twice.  
1
2
To cancel, press Stop/Exit.  
Do NOT pull on the paper while copying is in progress.  
10 - 1  
M A K I N G C O P I E S  
         
Multiple Copies  
You can make multiple copies using your fax machine, and you can choose whether  
the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or  
SORTED (collated). The default resolution for multiple copies is Fine.  
1
2
Place the original face down in the ADF.  
FAX:NO.& START  
COPY:PRESS COPY  
If you want copies stacked,press Copy.  
OR—  
If you want copies sorted(collated), press Sort.  
3
4
Enter the number (199) of copies you want.  
Press Copy.  
If you are making multiple copies and get an OUT OF MEMORY message while  
you are scanning the first page, press Stop/Exit to cancel the job. Then make a single  
copy. If you pressed Sort and the OUT OF MEMORY message appears while  
scanning subsequent pages, you can press Copy to copy the portion that is in  
memory, or press Stop/Exit to cancel. To restart the copy job using less memory,  
press Copy for stacked copies.  
Reducing and Enlarging Copies  
When making copies, you can reduce or enlarge the size of the printed image. To  
reduce to the size of your selected paper automatically, select AUTO. To select a  
reduction ratio, choose 93%, 87%, 75% or 50%. To enlarge a document, select  
150%, 125% or 120%. To print a document at its original size, select 100%.  
1
2
Place the original face down in the ADF.  
Press Enlarge/Reduce.  
or  
3
Use  
to choose a ratio setting.  
4
5
6
Press CopyORSort if you want sorted copies.  
Enter the number (199) of copies you want. For example, press 9 for nine copies.  
Press Copy.  
M A K I N G C O P I E S  
10 - 2  
     
11 Printing Reports  
Fax Settings and Activity  
Two reports require initial setup in the Menu table: Transmission Verification  
Report and Fax Activity Report Interval. For initial setup:  
Press Menu/Set, 7, 1.  
1.TRANSMISSION  
OR—  
Press Menu/Set, 7, 2.  
2.ACT.INTERVAL  
Customizing the Transmission Verification Report  
You can use the Transmission Report as proof that you sent a fax. This report  
lists the name or fax number of the receiving party, time and date of  
transmission and whether the transmission was successful (OK).  
When this feature is OFF, the report prints only if a transmission error  
Note  
prevented delivery (NG).  
1
2
Press Menu/Set, 7, 1.  
1.TRANSMISSION  
Press to select ON (or OFF),  
or  
and then press Menu/Set.  
3
Press Stop/Exit.  
Setting the Fax Activity Report Interval  
You can set the machine to print activity reports at specific intervals (6, 12, 24  
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by  
following the steps on the next page.  
1
2
Press Menu/Set, 7, 2.  
2.ACT.INTERVAL  
Press  
to choose an interval,  
or  
and then press Menu/Set.  
(If you choose 7 days, the LCD prompts you to choose a day at which to begin  
the 7-day countdown.)  
3
4
Enter the time to begin printing, in 24-hour format, and then press Menu/Set.  
(For example: enter 19:45 for 7:45 PM.)  
Press Stop/Exit.  
11 - 1  
P R I N T I N G R E P O R T S  
                   
Using the Quick-Scan/Reports Key  
When you want to print a report, remove all paper from the ADF.  
Note  
Press Quick-Scan/Reports, press  
to select the report you want, and then  
or  
press Menu/Set.  
Seven reports are available:  
Prints the Menu Table and programming  
instructions so you can see at-a-glance how to  
quickly program every menu selection.  
1.HELP LIST  
Lists names and numbers stored in One Touch  
and Speed Dial memory, in numerical order.  
2.AUTO DIAL  
Lists information about the last 30 incoming  
and outgoing faxes. TX means Transmit; RX  
means Receive.  
3.FAX ACTIVITY  
Prints a Transmission Verification Report for  
your last transmission. This information will  
remain until you pick up the handset or press  
Speaker phone.  
4.TRANSMISSION  
Prints the AUTO DIAL list (above)  
alphabetically.  
5.TEL. INDEX  
Lists settings for INITIAL SETUP, SETUP  
RECEIVE, SETUP SEND, SETUP  
REPORTS, SETUP MSG CTR and TEL  
SERVICE.  
6.USER SETTINGS  
Lists summary information of stored faxes and  
the percentage of used memory.  
7.MEMORY STATUS  
Dont forget to set up the Fax Activity Report and Transmission Verification  
Note  
Report as explained on page 11-1.  
P R I N T I N G R E P O R T S  
11 - 2  
         
12 Important Information  
Standard Telephone and FCC Notices  
These notices are in effect on models sold and used in  
the United States only.  
This equipment is hearing aid compatible.  
When programming emergency numbers and/or making test calls to emergency numbers:  
I Remain on the line and briefly explain to the dispatcher the reason for the call before  
hanging up.  
I Perform such activities in the off-peak hours, such as early morning or late evening.  
This equipment complies with Part 68 of FCC Rules. On the rear panel of this  
equipment is a label that contains, among other information, the FCC Registration  
Number and Ringer Equivalence Number (REN) for this equipment. You must, upon  
request, provide this information to your telephone company.  
You may safely connect this equipment to the telephone line by means of a standard  
modular jack, USOC RJ11C.  
An FCC compliant telephone cord with a modular plug is provided with this  
equipment. This equipment is designed to be connected to the telephone line or  
premises wiring using a compatible modular jack that is Part 68 compliant. See the  
Installation section of this manual for details.  
The REN is useful to determine the quantity of devices you may connect to your  
telephone line and still have those devices ring when your telephone number is called.  
In most, but not all areas, the sum of the RENs of all devices connected to one line  
should not exceed five (5). To be certain of the number of devices you may connect to  
your line, as determined by the REN, you should contact your local telephone company  
to determine the maximum REN for your calling area. If your fax damages the  
telephone line, the telephone company may discontinue your service temporarily. If  
possible, they will notify you in advance. But if advance notice is not practical, you will  
be notified as soon as possible. You will be informed of your right to file a complaint  
with the FCC.  
Your telephone company may make changes to its facilities, equipment, operations or  
procedures that could affect the proper functioning of your equipment. If they do, you  
will be notified in advance to give you an opportunity to maintain uninterrupted  
telephone service.  
If you experience trouble with this fax machine, please contact a Brother authorized  
service center for information on obtaining service or repair. The telephone company  
may ask that you disconnect this equipment from the line until the problem has been  
corrected or until you are sure that the equipment is not malfunctioning. If you are not  
able to solve a problem with your fax machine, contact Brother Customer Service.  
12 - 1  
I M P O R T A N T I N F O R M A T I O N  
   
®
International ENERGY STAR Compliance Statement  
®
The purpose of the International ENERGY STAR Program is to promote the  
development and popularization of energy-efficient office equipments.  
®
As an ENERGY STAR Partner, Brother Industries, Ltd. has determined that this product  
®
meets the ENERGY STAR guidelines for energy efficiency.  
Industry Canada Compliance Statement (For Canada Only)  
This Class B digital apparatus complies with Canadian ICES-003.  
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.  
Federal Communications Commission Compliance Notice  
(For USA Only)  
This equipment has been tested and found to comply with the limits for a Class B  
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to  
provide reasonable protection against harmful interference in a residential installation.  
This equipment generates, uses, and can radiate radio frequency energy and, if not  
installed and used in accordance with the instructions, may cause harmful interference  
to radio to radio communications.  
However, there is no guarantee that interference will not occur in a particular  
installation. If this equipment does cause harmful interference to radio or television  
reception, which can be determined by turning the equipment off and on, the user is  
encouraged to try to correct the interference by one or more of the following measures:  
I Reorient or relocate the receiving antenna.  
I Increase the separation between the fax equipment and the receiver.  
I Connect the fax equipment on a separate circuit.  
I Consult with the dealer or an experienced radio/TV technician for help.  
Important  
Changes or modifications not expressly approved by Brother Industries, Ltd. could  
void the users authority to operate the equipment.  
I M P O R T A N T I N F O R M A T I O N  
12 - 2  
       
WARNING  
For protection against the risk of electrical shock, always disconnect all cables from  
the wall outlet before servicing, modifying or installing the equipment.  
This equipment may not be used on coin service lines provided by the telephone  
company or connected to party lines.  
Brother cannot accept any financial or other responsibilities that may be the result of  
your use of this information, including direct, special or consequential damages.  
There are no warranties extended or granted by this document.  
The serial number may be found on the label affixed to the bottom of the unit. For  
your convenience, note the number below and retain this Owners Manual to serve as  
a permanent record of your purchase in the event of a theft or fire, or for future  
Important Safety Instructions  
1
2
3
4
Read all of these instructions.  
Save them for later reference.  
Follow all warnings and instructions marked on the product.  
Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners.  
Use a damp cloth for cleaning.  
5
6
Do not use this product near water.  
Do not place this product on an unstable cart, stand, or table. The product may fall, causing  
serious damage to the product.  
7
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure  
reliable operation of the product and to protect it from overheating, these openings must not be  
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,  
rug, or other similar surface. This product should never be placed near or over a radiator or heater.  
This product should never be placed in a built-in installation unless proper ventilation is provided.  
8
9
This product should be operated from the type of power source indicated on the label. If you are  
not sure of the type of power available, consult with your dealer or local power company.  
This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)  
pin. This plug will fit into only a grounding-type power outlet.This is a safety feature. If you are  
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.  
Do not defeat the purpose of the grounding-type plug.  
10 Do not allow anything to rest on the power cord. Do not place this product where people can walk  
on the cord.  
11 If an extension cord is used with this product, make sure that the total ampere ratings on the  
products plugged into the extension cord do not exceed the extension cord ampere rating. Also,  
make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes  
(USA Only).  
12 Do not place anything in front of the fax machine that will block the original. Do not place  
anything in the path of received faxes.  
13 Do not touch a document during printing.  
14 Never push objects of any kind into this product through cabinet slots, since they may touch  
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill  
liquid of any kind on the product.  
12 - 3  
I M P O R T A N T I N F O R M A T I O N  
     
15 Do not attempt to service this product yourself, as opening or removing covers may expose you  
to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing  
to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been  
included for your convenience, or you may contact Brother Customer Service for your nearest  
Brother Authorized Service Center. (See Brother Numbers, page i.)  
16 Unplug this product from the wall outlet and refer servicing to a Brother Authorized  
Service Center under the following conditions:  
A
B
C
D
When the power cord is damaged or frayed.  
If liquid has been spilled into the product.  
If the product has been exposed to rain or water.  
If the product does not operate normally when the operating instructions are followed.  
Adjust only those controls that are covered by the operating instructions. Improper  
adjustment of other controls may result in damage and will often require extensive work  
by a qualified technician to restore the product to normal operation.  
E
F
If the product has been dropped or the cabinet has been damaged.  
If the product exhibits a distinct change in performance, indicating a need for service.  
17 To protect your product against power surges, we recommend the use of a power protection  
device (Surge Protector).  
18 This product must be installed near a power outlet that is easily accessible. In case of  
emergencies, you must disconnect the power cord from the power outlet in order to shut off  
power completely.  
I M P O R T A N T I N F O R M A T I O N  
12 - 4  
Troubleshooting and  
Routine Maintenance  
13  
Troubleshooting  
Brother Numbers to call for assistance.  
The fax machine has a mechanical problem.  
Contact Brother Customer Service at  
MACHINE ERROR XX  
CALL BROTHER CS  
In USA:  
1-800-284-4329 (voice)  
1-800-284-3238 (TTY service for the hearing - impaired)  
In Canada: 1-877-BROTHER (voice)  
(514) 685-6464  
(voice) (In Montreal)  
13 - 1  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Error Messages  
You may occasionally encounter a difficulty with your machine or telephone line. If this happens,  
your machine often identifies the problem and displays an error message. The list below explains  
the most common error messages. You can correct most problems by yourself. If you need  
additional assistance, call the Brother fax-back system.  
ERROR MESSAGE  
CAUSE/ACTION  
The machine is out of ribbon or the print cartridge is  
not properly installed. Install the print cartridge again.  
CHECK CARTRIDGE  
RESET OR REPLACE  
The documents were not inserted or fed properly, or  
CHECK ORIGINAL  
REMOVE ORIGINAL  
CHECK ORIGINAL  
PRESS STOP KEY  
The fax machine is out of paper or paper is not  
properly loaded in the paper tray. Refill the paper or  
remove the paper and load it again. If this error  
appears while receiving a fax, load paper to restart  
printing. If you were coping or printing reports, load  
paper and try again.  
CHECK PAPER  
RELOAD PAPER  
A poor quality phone line resulted in a  
communications error. Try the call again.  
COMM.ERROR  
You have requested a polling call from another party,  
but the other fax machine is not in Poll Waiting mode.  
Verify the other parties polling setup.  
CONNECTION FAIL  
The print head has overheated. Wait 30 minutes for it  
to cool.  
COOLING DOWN  
WAIT FOR A WHILE  
The cover is not completely closed. Close the cover.  
COVER OPEN  
PLS CLOSE COVER  
The other party has disconnected during a call or fax.  
DISCONNECTED  
The number you called does not answer or is busy.  
You may also have reached a number not connected to  
a fax. Check the number and call again.  
NO RESPONSE/BUSY  
Youve tried accessing a One Touch or Speed Dial  
numbers.)  
NOT REGISTERED  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 2  
   
ERROR MESSAGE  
CAUSE/ACTION  
The memory capacity has been exceeded. Print the  
faxes stored in memory to delete them. Then try again.  
OUT OF MEMORY  
ERASE MESSAGE  
There is not enough memory available to perform your  
copy operation. Press Stop/Exit. Print the faxes  
stored in memory to delete them. Then try again.  
ORPress Stop/Exit to cancel the job. Then try  
OUT OF MEMORY  
PRINT:PRESS COPY  
OUT OF MEMORY  
QUIT:PRESS STOP  
There is not enough memory available to send your  
fax. Press Stop/Exit. Print the faxes stored in  
memory to delete them. Then try again.  
ORPress Stop/Exit to cancel the job. Then try  
OUT OF MEMORY  
SEND:PRESS START  
OUT OF MEMORY  
QUIT:PRESS STOP  
The paper is jammed in the machine.  
PAPER JAM  
PLS OPEN COVER  
PAPER JAM  
REMOVE PAPER  
Try cleaning the white roller and the glass strip under  
the roller.  
SCANNER ERROR  
(We recommend that you unplug the AC power cord  
first.) If you still get a scanner error, call Brother  
Customer Service.  
13 - 3  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
Document Jams and Paper Jams  
Document Jam  
The documents were not inserted or fed properly, or were too long.  
1
2
3
4
5
Open the front cover.  
Lift the two release levers to release the white roller.  
Pull the document toward the front of the machine.  
Lock the levers back in place.  
Close the front cover, and then press Stop/Exit.  
Front Cover  
Release Levers  
Paper Jam  
The paper is jammed in the paper tray.  
1
Open the paper tray cover, and then remove the paper in the paper tray.  
Paper Tray  
Paper Tray Cover  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 4  
       
2
Press the OPEN button to open the top cover.  
Top Cover  
OPEN button  
Sharp Edge  
3
Pull the jammed paper toward the back from the paper tray and remove it.  
If you cant, pull the jammed paper toward the front and remove it.  
If you cannot see any jammed paper, take out the ribbon cassette and check  
underneath. Remove any jammed paper.  
Paper Tray  
4
Close the top cover.  
Press both edges of the top cover and close it until it clicks.  
5
6
Put the paper back in the paper tray.  
Close the paper tray cover.  
13 - 5  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
Replacing the Print Cartridge  
WARNING  
Be careful not to cut yourself on the sharp edges of the metal part shown in the  
illustration.  
OPEN button  
Sharp Edge  
1
2
3
Push the OPEN button to open the top cover.  
Take out the used print cartridge.  
Remove the stopper from the printing cartridge.  
Recessed arrow  
White shaft  
Blue shaft  
Black Spool  
Stopper  
4
Turn the black spool on the right clockwise to tighten the ribbon.  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 6  
   
5
Install the printing cartridge by inserting the recessed  
cartridge into its four holders.  
first and placing the  
Recessed  
OPEN button  
Black Spool  
Holder  
6
Press down on both sides of the cover to close it securely.  
If You Are Having Difficulty with Your Fax Machine  
If you think there is a problem with your fax machine, make a copy first. If the copy  
looks good, the problem is probably not your fax machine. Check the problems below  
and follow the troubleshooting tips.  
Printing or Receiving Faxes  
Condensed Print and Horizontal Streaks;  
Top and Bottom of Sentences Cut Off  
If your copy looks good, you probably had a bad connection, with static or  
interference on the phone line. If the copy looks bad, call Brother Customer  
Service at 1-800-284-4329 (in USA), 1-877-BROTHER (in Canada) or  
(514) 685-6464 (in Montreal).  
Vertical Black Lines When Receiving  
The senders scanner may be dirty. Ask the sender to make a copy to see if the  
problem is with the sending machine. Try receiving from another fax machine.  
If the problem continues, call Brother Customer Service at 1-800-284-4329  
(in USA), 1-877-BROTHER (in Canada) or (514) 685-6464 (in Montreal).  
13 - 7  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Phone Line or Connections  
Fax Machine Does Not Answer When Called  
Make sure the fax machine is in the correct receiving mode for your setup  
(either FAX ONLY, FAX/TEL or MSG CTR). Check for a dial tone. If  
possible, call your fax machine to hear it answer. If there is still no answer,  
check the telephone line cord connection.  
(See Connecting the Machine, page 2-5 and Connect the telephone line.)  
Connect a standard telephone handset to the fax machines telephone jack. If  
there is no ringing when you call your fax machine, call your telephone  
company to check the line.  
Telephone Answering Device (TAD) Does Not Answer When Called  
Connect the telephone line cord from your TAD to the back of the fax machine,  
in the jack labeled EXT. Make sure the TAD is set to answer calls.  
No Dial Tone on the Handset  
Press Speaker phoneORLift the handset. If you dont hear a dial tone,  
check telephone line cord connections at the fax machine and wall jack. Check  
that the handset is connected to the fax machines handset jack. Test the wall  
jack with another single line telephone. If there is no dial tone at the wall outlet,  
call your telephone company.  
The Caller ID Does Not Display after the Call Waiting Signal  
The Caller ID signal is sent ten seconds after the Call Waiting Signal and  
speaking may interfere with it. When you hear the Call Waiting signal, ask the  
other party to hold while you answer the call. Then stop speaking until you see  
the Caller ID on the LCD.  
Sending Faxes  
Poor Transmitting Quality  
Try changing your resolution to FINE or S. FINE. (See Resolution, page 6-6.)  
Make a copy to verify the fax machines scanner operation.  
Dialing Does Not Work  
Check all line cord connections, and make sure the curled handset cord is not in  
the EXT jack.  
Check power cord connection.  
Send a manual fax by pressing Speaker phone or by lifting the handset and  
dialing the number. Wait to hear fax receiving tones before pressing Fax Start.  
Vertical Black Lines When Sending  
Use your fax machine to make a copy. If the copy shows the same problem, the  
scanner area is dirty. Lift the top cover and check the original path. Clean the  
scanners white roller and the glass strip under the roller using isopropyl alcohol  
and a lint-free cloth (See Cleaning the Scanner, page 13-10.)  
.
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 8  
   
Handling Incoming Calls  
Double-Ring in FAX/TEL Mode  
The fax machine knows the incoming call is not a fax so it is signaling you to  
answer the telephone call. Pick up the fax machine handset or answer from an  
extension phone, and then press your fax machines Telephone Answer Code  
(default setting is #51). (See For FAX/TEL Mode Only, page 5-6.)  
Transferring a Call to the Fax Machine  
If you have answered the fax machine handset, press Fax Start and hang up  
immediately.  
If you answered at an extension phone, press your three-digit Fax Receive Code  
(default setting is 51). When your fax machine answers, hang up.  
Fax Machine HearsVoice as FAX Tone  
If your fax machine is set to Easy Receive ON, it is more sensitive to sounds.  
Your fax machine may mistakenly interpret certain voices or music on the line  
as a calling fax machine and respond with fax receiving tones. Deactivate the  
fax by pressing #51 if you are at an extension phone or press Stop/Exit if you  
are at the fax machine or an external phone.  
Try avoiding this problem by turning Easy Receive to OFF.  
Transmission Verification Report Prints Result: NG”  
There is probably temporary noise or static on the phone line. Try sending the  
fax again. If the problem continues, call the telephone company to check your  
phone line.  
Custom Features on a Single Line  
If you have RingMaster, Voice Mail, an answering machine, alarm system or  
any other custom feature on a single phone line with your fax machine, it may  
create a problem sending or receiving fax data.  
For Example :  
Your Brother machine handles the Caller ID and Call Waiting/Caller ID  
subscriber services. However, if you subscribe to another custom service  
and its signal comes through the line while your machine is sending or  
receiving a fax, the signal can temporarily interrupt or disrupt the fax  
data. Brothers ECM feature should help overcome this problem. This  
condition is related to the telephone system industry and is common to all  
devices that send and receive information on a single, shared line with  
custom features. If avoiding a slight interruption is crucial to your  
business, a separate line with no custom features is recommended.  
Using Call Waiting/Caller ID:  
If you are having a telephone conversation and a fax communication  
signal comes through on Call Waiting Caller ID, you can verify that the  
second call is a fax by switching to it. You have the option to receive the  
fax call, by asking the first caller to hang up to clear the line.  
13 - 9  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Routine Maintenance  
Cleaning the Scanner  
The scanner may be dirty. Before cleaning, unplug the power cord for safety. Clean  
the white roller and the glass strip under the roller with isopropyl alcohol on a lint-free  
cloth. Youll need to lift the two release levers to release the white roller; be sure to  
lock them in place when youre through.  
Release Levers  
White Roller  
Glass Strip  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 10  
       
Cleaning the Print Head  
Before cleaning, unplug the power cord for safety. To clean the fax machine print  
head, wipe the metal and plastic part with a lint-free cloth that is dry or lightly  
moistened with isopropyl alcohol.  
WARNING  
Be careful not to cut yourself on the sharp edges of the metal part shown in the  
illustration.  
OPEN button  
Sharp Edge  
Plastic and Metal Part  
13 - 11 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
   
Packing and Shipping the Machine  
Whenever you transport the fax machine, use the packing materials that came with  
your fax machine. If you do not pack the fax machine correctly, you could void your  
warranty.  
1
Unplug the fax machine from the AC power outlet.  
Do not unplug the fax machine after a print job until you hear the final click.  
Note  
2
Remove the paper wire extension, document support, paper support, telephone line  
cord, print cartridge and handset, and pack them.  
If you are returning the fax machine to Brother as part of the Brother Exchange  
Service, pack only the fax machine. Keep all separate parts to use with your  
Exchangemachine.  
Note  
3
Wrap the fax machine in the plastic bag and place it in the original carton with the  
original packing material.  
T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E  
13 - 12  
 
Specifications  
Type  
Desktop Facsimile Transceiver  
Compatibility  
Coding System  
Modem Speed  
Original Input Width  
ITU-T Group 3  
Modified Huffman (MH)  
14400/12000/9600/7200/4800/2400 (Automatic Fallback)  
5.8 inches to 8.5 inches (148 mm to 216 mm)  
Scanning/Printing Width 8.2 inches (208 mm)  
Automatic Document  
Feeder (ADF)  
Paper Tray  
Up to 20 pages  
Up to 200 Sheets  
Printer Type  
Gray Scale  
Line Thermal with Ribbon  
64 levels (Dithered)  
Display  
LCD, 16 characters  
Polling Types  
Contrast Control  
Resolution  
Standard, Sequential  
Automatic/Super Light/Super Dark (Manual Setting)  
Horizontal 203 dot/inch (8 dot/mm)  
Vertical  
Standard98 line/inch (3.85 line/mm)  
Fine, Photo196 line/inch (7.7 line/mm)  
Superfine, Photo (copy)392 line/inch (15.4  
line/mm)  
Memory Capacity  
Transmission Speed  
One Touch Dial  
Speed Dial  
1 MB (up to 50 pages*)  
9 seconds  
12 (with Shift key)  
100 stations  
Groups  
Up to 6  
Automatic Redial  
Speaker Type  
3 times at 5 minute intervals  
Full Duplex, Digital  
Auto Answer  
0, 1, 2, 3 or 4 rings  
Communication Source  
Operating Environment  
Power Source  
Power Consumption  
Dimensions  
Public switched telephone network  
41 - 95° F  
120V AC 50/60Hz (USA, Canadian Version Only)  
Standby: Under 4 watts Peak: under 170 watts  
14.9 (W) × 15.2 (D) × 8.5 (H) inches  
378 (W) × 385 (D) × 215 (H) mm  
13.2 lb / 6.0 kg  
Weight  
Refill Ribon Rolls  
Starter Ribbon Roll  
Yield: Up to 450 pages (Letter)  
Yield: Up to 100 pages (Letter)  
* Pagesrefers to the ITU-T Test Chart #1 (in Out of Paper Reception in ECM mode).  
Specifications are subject to change without prior notice.  
S - 1  
S P E C I F I C A T I O N S  
     
Glossary  
Activity Report Lists information about the last 30 incoming and outgoing faxes. TX means  
Transmit. RX means Receive.  
ADF (automatic document feeder) Refers to the number of pages that can be placed in the  
document feeder and fed one at a time automatically.  
Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in  
numerical order.  
automatic fax transmission Sending a fax without picking up the handset or pressing Speaker  
phone.  
beeper The sound the keys make when they are pressed, an error occurs or an original has been  
received or sent.  
Broadcasting The ability to send the same fax message to more than one location.  
Call Back Message Allows you to send a fax and then leave a message for the other party to call  
you back.  
Call Reservation Allows you send a fax and then at the end of transmission, you can talk with  
the other party.  
Caller ID A service purchased from the Telephone Company that lets you see the number (or  
name) of the party calling you.  
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.  
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell  
the receiving machine that a fax machine is calling.  
communication error (or Comm. Error) An error during fax sending or receiving, usually  
caused by line noise or static.  
Contrast Setting to compensate for dark or light originals, by lightening dark originals or  
darkening light originals.  
Cover Page Prints a page at the other partys machine, that contains the sender and recipients  
name and fax number, number of pages and a comment. You can generate an electronic cover  
page at the other end with pre-programmed information from memory or you can print a  
sample cover page to fax with your original.  
Delayed Fax Sends your fax at a later time that day.  
Distinctive Ring A service purchased from the Telephone Company that provides another phone  
number on an existing phone line. The Brother fax machine uses the new number to simulate  
a dedicated fax line.  
ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of  
the original that had an error.  
F/T Ring Time The length of time the fax machine rings (when the answer mode setting is  
FAX/TEL) to notify you to pick up a voice call that it answered.  
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.  
fax tones The signals sent by sending and receiving fax machines while communicating  
information.  
G L O S S A R Y  
G - 1  
 
Fine mode Resolution is 196 × 203 dpi. It is used for small print and graphs.  
gray scale The shades of gray available for copying and faxing photographs.  
Group number A combination of One Touch and/or Speed Dial numbers that are stored in a  
Group on a One Touch key for Broadcasting.  
Interrupt Temporarily puts a waiting job on hold while you perform another operation.  
Interval The preprogrammed time period between automatically printed Activity Reports. You  
can print Activity Reports on demand without interrupting this cycle.  
LCD (liquid crystal display) The display screen on the fax machine that shows interactive  
messages during On-Screen Programming and defaults to the date and time when the machine  
is idle.  
manual fax When you press Speaker phone or lift the handset so you can hear the receiving  
fax machine answer before you press Start to begin transmission.  
Memory Status List Shows how much memory is being used, how much is left, and the type of  
messages in memory.  
Memory Transmission You can set your machine to scan originals before dialing, so you do not  
have to leave them at the fax machine.  
memory usage Instructs the fax machine how to allocate the memory.  
Next Fax Reservation Accepts the next original in the ADF for transmission while the fax  
machine is still receiving.  
OGM (Out-Going Message) The message callers hear when they call your external answering  
machine.  
One-Touch Keys on the fax machine control panel where you can store numbers for easy dialing.  
You must use a separate key for each number.  
Out of Paper Reception Receives faxes into the fax machines memory when the machine is out  
of paper.  
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on  
overseas phone lines.  
Paging Feature enables your fax unit to call your pager when a fax or a voice message is received  
into its memory.  
Pause Allows you to place one or more 3.5 second delays in the dialing sequence stored on One  
Touch and Speed Dial numbers.  
Photo mode A resolution setting that uses varying shades of gray for the best representation of  
photographs.  
Polling The process of a fax machine calling another fax machine to retrieve waiting fax  
messages.  
Print Reduction reduces the size of incoming faxes.  
Pulse A form of dialing on a telephone line.  
Remote Access The ability to access your fax machine remotely from a touch tone phone or  
other fax machine.  
Remote Access Code The four-digit code that allows you to call and access your fax machine  
from a remote location.  
G - 2  
G L O S S A R Y  
Remote Activation allows you to transfer a fax call, answered at an extension phone, to the  
machine by pressing the Fax Receive Code.  
Resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and  
Photo.  
Speed Dial A preprogrammed number for easy dialing. You must press the Search/Speed Dial  
key, press #, and then the two digit code to start the dialing process.  
Standard resolution 98 × 203 dpi. It is used for regular size text and quickest transmission.  
Station ID The stored information that appears on the top of faxed pages. It includes the senders  
name and fax number.  
Super Fine resolution 392 × 203 dpi. Best for very small print and line art.  
Tel Index An electronic, alphabetical listing of stored One Touch, Speed Dial and Group  
numbers.  
thermal transfer A printing process in which heat transfers carbon ink from a ribbon to plain  
paper.  
Tone A form of dialing on the telephone line used for Touch Tone telephones.  
transmission The process of sending originals over the phone lines from your fax machine to the  
receiving fax machine.  
User Settings List A printed report that shows the current settings of your fax machine.  
Transmission Verification Report A listing of each transmission, showing the Caller ID, date,  
time, and number of pages.  
G L O S S A R Y  
G - 3  
Index  
Cover Page..................................... 6-3, 6-5  
Credit Card Numbers (Dialing) ............ 7-5  
Custom telephone features........... 2-8, 13-9  
Customer Service.......................................i  
A
Access codes (Dialing) ..........................7-5  
Accessories ...............................................ii  
ACTIVITY Report..................... 11-1, 11-2  
ADF(Automatic Document Feeder ) .....6-1  
Alternating Displays ..............................3-1  
Answering Machine (TAD)...................2-9  
Assembly ...............................................2-3  
Auto dial numbers..................................7-1  
Automatic Transmission........................6-2  
D
Date and Time....................................... 4-1  
Delayed Fax .......................................... 6-8  
Dialing Mode ........................................ 4-6  
Dialing Options..................................... 7-4  
Disclaimer & Warranties ........................ iii  
Distinctive Ring .................................... 8-1  
Documents (Size).................................. 6-1  
B
Beeper Volume ......................................4-5  
Broadcasting ..........................................7-7  
Brother Numbers........................................i  
E
Easy Receive......................................... 5-4  
ECM (Error Correction Mode) ............. 1-5  
Entering Text ........................................ 4-2  
Error Messages.................................... 13-2  
External Telephone ............................. 2-10  
C
Call Back Message.................................6-7  
CALL PICKUP......................................8-3  
Call Reservation.....................................6-7  
Call Waiting Caller ID...........................8-6  
Caller ID (Printing Log) ........................8-4  
Caller ID (Viewing Log)........................8-4  
Canceling Job.........................................6-9  
Chain Dialing.........................................7-2  
External Telephone Answering Device  
(TAD)................................................ 2-9  
F
F/T Ring Time....................................... 5-3  
Fax Codes  
Connect (External Telephone  
Answering Device) ............................2-9  
Fax Receive Code ......................... 5-6  
Remote Access Code .................... 9-9  
Telephone Answering Code.......... 5-6  
Connect (External Telephone).............2-10  
Connect (Power Cord) ...........................2-5  
Connect (Telephone Line) .....................2-5  
Contrast..................................................6-6  
Control Panel .........................................1-2  
Copy (Multiple) ...................................10-2  
Copy scannable area ............................10-1  
Corrections (Entering Text)...................4-3  
FAX ONLY mode................................. 5-1  
Fax Receive Code ................................. 5-6  
Fax Tones and Handshake .................... 1-4  
FAX/TEL mode .................................... 5-1  
fax-back system .........................................i  
Fine (Resolution) .................................. 6-6  
Frequently Asked Questions (FAQs).........i  
I - 1  
I N D E X  
 
Outgoing Message Center  
G
Gray Scale............................................. S-1  
Groups (for Broadcasting) .....................7-3  
P
H
Power Consumption.............................. S-1  
Print (a fax in memory)..........................9-4  
Print Head (Cleaning) ........................13-11  
Handset Volume ............................ 4-4, 4-5  
Help........................................................1-1  
Hold ............................................... 1-2, 7-8  
http//www.brother.com..............................i  
I
Inserting Spaces.....................................4-2  
International Calls..................................6-6  
Interrupting Fax Jobs.............................6-9  
Interval (Activity Report) ....................11-1  
L
R
LCD (Liquid Crystal Display)...............3-1  
Receive Mode (Selecting).............. 5-1, 5-2  
M
Maintenance (Routine) ......................13-10  
Manual Dialing......................................7-4  
MANUAL mode....................................5-1  
Manual Transmission.............................6-2  
MEMORY STATUS Report ...............11-2  
Memory Storage ....................................4-6  
Memory Transmission...........................6-3  
Menu Keys (Navigating) .......................3-2  
Menu Table.................................... 3-1, 3-7  
MSG CTR mode....................................5-1  
Multi-Line Connections.........................2-7  
Multiple Resolution Transmission.........7-8  
Reduction (Printing Faxes) ....................5-5  
(Recommended Ratios)..................5-5  
Remote Codes (Changing).....................5-6  
Remote Commands................. 9-10 to 9-11  
O
One Touch Dial (Changing) ..................7-3  
One Touch Dial (Storing)......................7-1  
One Touch Dialing ................................7-4  
On-Screen Programming .......................3-1  
Outgoing Message (External TAD).....2-10  
I N D E X  
I - 2  
S
V
Safety Instructions ...............................12-3  
Scanner (Cleaning) ............................13-10  
Search.....................................................7-6  
Sequential Polling Receive....................5-7  
Setting Up for Polled Transmit..............5-7  
Speaker Volume.....................................4-3  
Special characters ..................................4-3  
Speed Dial (Changing)...........................7-3  
Speed Dial (Storing) ..............................7-2  
Speed Dialing.........................................7-5  
Standard (Resolution) ............................6-6  
Station ID...............................................4-1  
Storing Telephone Numbers..................7-1  
Super Fine (Resolution).........................6-6  
Voice Mail ............................................ 1-4  
Volume Amplify................................... 4-5  
W
WARNING ......................................... 12-3  
Warranties Disclaimer ............................ iii  
Warranty Canada .....................................vi  
Warranty USA .....................................iv, v  
T
TAD .......................................................2-9  
Telephone Answer Code........................5-6  
Toll Saver...............................................9-6  
Tone (Dialing)........................................4-6  
Tone (Send Signals)...............................7-9  
Transmission Verification (Xmit)  
Report...............................................11-2  
Two-Line Phone System........................2-6  
Two-Line Phone Wall Outlets...............2-6  
I - 3  
I N D E X  
Remote Retrieval Access Card  
If you plan to retrieve voice or fax messages while away from your fax machine  
carrying the Remote Retrieval Access Card printed below will serve as a convenient  
reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your  
wallet or organizer. Keeping it handy will help you derive the full benefit of your fax  
machines forwarding, paging and remote retrieval features.  
R - 1  
 
R - 2  
EQUIPMENT ATTACHMENT LIMITATIONS  
(For Canada Only)  
NOTICE  
This equipment meets the applicable Industry Canada Terminal Equipment  
Technical Specifications. This is confirmed by the registration number. The  
abbreviation, IC, before the registration number signifies that registration was  
performed based on a Declaration of Conformity indicating that Industry  
Canada technical specifications were met. It does not imply that Industry  
Canada approved the equipment.  
NOTICE  
The Ringer Equivalence Number (REN) for this terminal equipment is 0.3.  
The REN assigned to each terminal equipment provides an indication of the  
maximum number of terminals allowed to be connected to a telephone  
interface. The termination on an interface may consist of any combination of  
devices subject only to the requirement that the sum of the Ringer Equivalence  
Numbers of all the devices does not exceed five.  
®
Brother International Corporation  
100 Somerset Corporate Boulevard  
P.O. Box 6911  
Bridgewater, NJ 08807-0911 USA  
Brother International Corporation (Canada) Ltd.  
1 rue Hôtel de Ville,  
Dollard-des-Ormeaux, QC, CANADA H9B 3H6  
Visit us on the World Wide Web  
http://www.brother.com  
These machines are made for use in the USA or CANADA only. We can not  
recommend using them overseas because it may violate the  
Telecommunications Regulations of that country and the power requirements  
of your fax machine may not be compatible with the power available in foreign  
countries. Using USA or CANADA models overseas is at your own risk  
and will void your warranty.  
LE58510011  
Printed in Malaysia  

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