Xerox Workcentre 7328 User Manual

Xerox WorkCentre 7328  
Quick Use Guide  
Control Panel  
Copy  
Quantity  
All  
Services  
Output Format  
Copy  
Image Quality Layout  
Adjustment  
Job Assembly  
Output Color  
2 Sided Copying  
Copy  
Output  
Paper Supply  
Auto Detect  
1
1
2
2
> 1 Sided  
> 2 Sided  
> 2 Sided  
> 1 Sided  
Auto Paper Select  
Collated  
Color  
1
2
Staple  
Black and White  
Plain Paper  
Plain Paper  
Staples  
Reduce / Enlarge  
Folding...  
Auto  
Plain Paper  
100  
Hole  
Rotate Side  
2
Punching  
More...  
More...  
Touch Screen  
1.  
The touch screen allows you to select all the available programming features. It  
also displays fault clearance procedures and general machine information.  
Services Button  
2.  
3.  
Displays the job features on the touch screen.  
Job Status Button  
Displays job progress information on the touch screen.  
Machine Status Button  
Displays the current status of the machine on the touch screen.  
4.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Control Panel  
Dial Pause  
5.  
6.  
Enters a pause in a telephone number when transmitting a fax.  
Clear  
Deletes numeric values or the last digit entered.  
# (Pound)  
7.  
Indicates the dialing character or designates a group dial number.  
Start  
8.  
9.  
Starts the job.  
Stop  
Temporarily stops the current job. Follow the message to cancel or resume  
your job.  
Interrupt  
10.  
11.  
Temporarily stops the current copy job to allow a priority job to be run.  
Clear All  
If pressed once, resets the default settings and displays the first screen for the  
current pathway. If pressed twice, resets all the features to their machine  
default settings.  
Language  
12.  
13.  
Changes text to an alternative language (when available).  
Log In/Out  
Provides password protected access to the Tools used to adjust the defaults  
of the machine.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
WC7328/35/45: Logon  
Network Accounting:  
To access machine features:  
1. With the All Services screen displayed, select the  
required feature (such as Copy, Fax, Scan to File, or E-  
mail). The Accounting Login screen will be displayed.  
2. Enter your User ID = Blue Valley ID minus the  
leading zeros, then select [Next]. A prompt will be  
displayed for your Account ID  
.
3. Enter your Account ID,= default Clicks Quick Key based  
on copier location. You will only need to enter your  
Clicks Quick Key when using a  
machine in another building. Select [Enter]  
The initial screen for the feature will be  
displayed.  
*NOTE: You will only need to enter your  
ClicksQuickKey when using a machine at a different  
building.  
To logout of Network Accounting:  
1. Press the [Log In / Out] button on the Control Panel. An  
"Are you sure you want to logout? Session will end and  
all settings will return to default" message will be  
displayed.  
2. Select the required logout option on the Touch Screen:  
Change Accounts, Cancel, and Logout.  
Network Authentication (required for scanning):  
To access scanning features:  
1. With the Login screen displayed, enter your network  
user ID in the User ID field and then select the [Next]  
button on the Touch Screen. The Password screen will  
be displayed.  
2. Enter the password in the Password field and then  
select the [Enter] button. When the user has been  
verified with the Network Authentication server, the  
Copy screen will be displayed.  
3. If necessary, select the [All Services] icon and then  
select the required feature (such as Copy, Fax, Scan to  
File, or E-mail).  
To logout of Network Authentication:  
1. Press the [Log In / Out] button on the Control Panel.  
2. Select the [Logout] button on the Touch Screen.  
Tray Settings  
There are 3 standard paper trays and 2 optional paper trays,  
designed to use a variety of paper and other media. The bypass tray  
and trays 1 and 2 are fully adjustable trays and can hold a variety of  
paper sizes. Trays 3 and 4 are high capacity feeders holding 8.5" x  
11" or A4 paper sizes only.  
When a paper tray is opened, your machine assumes that more paper  
is to be loaded. Depending on the machine setup, the touch screen  
displays a pop-up window, giving the option to change the paper and  
its attributes, or load more of the same paper.  
Before loading paper into the paper trays, fan the edges. This  
procedure separates any sheets of paper that are stuck together and  
reduces the possibility of paper jams.  
Cancel  
Save  
Tray 1  
Plain Paper  
White  
Change Settings  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Tray Settings  
The tray information screen will be displayed on the touch screen. If  
the tray information is correct select the Confirm button. Alternatively  
change the paper size or paper type by selecting the Change  
Settings button on the touch screen.  
That completes the procedure for loading the paper tray.  
Cancel  
Save  
Tray 1  
Plain Paper  
White  
Change Settings  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Booklet Creation  
The Booklet Creation feature enables the production of  
booklets or multi-page copies from 1 or 2-sided originals.  
The machine will scan your originals and automatically  
reduce and arrange the images in the correct sequence on  
your selected copy paper so that a booklet is created when  
the copy set is folded in half.  
The Booklet creation feature is switched on from a button  
on the Output Format tab.  
When Booklet creation is switched on, you need to tell the  
machine that your originals are 1-sided or 2-sided. When  
you have made your selection you must select Save so  
that you can program any other features you may require  
from the control panel.  
Switch on Booklet creation by selecting the Output  
Format tab, the Booklet Creation button and the On  
button.  
Copy  
Image  
Quality  
Layout  
Adjustment  
Copy  
Output Format Job Assembly  
Transparency Options  
Covers  
Off  
Booklet Creation  
Off  
Off  
Poster  
Page Layout  
Off  
Off  
Annotations  
Watermark  
Secure Watermark  
Off  
Off  
Off  
ID Card Copying  
Off  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Booklet Creation  
Cancel  
Save  
Booklet Creation  
Booklet Options  
Off  
Original Input  
1 Sided Originals  
2 Sided Originals  
2 Sided/Rotated  
On  
Binding Shift  
Off  
Divide Output  
Off  
Covers  
No Covers  
There are 2 simple rules that must be followed when making  
booklets:  
First select the tray that contains the paper you want to use.  
Always load your documents with the long edge to the left.  
1.  
2.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Simple LAN Faxing  
1.  
2.  
Open the Print Driver  
Select Fax as Job Type  
Xerox WorkCentre 7345  
Paper/Output  
Layout/Watermark Image Options Advanced  
Job Type  
Fax  
2
Sided Printing  
Sided  
1
Paper  
Stapling  
Staple  
8.5x11", White, Printer Default Type  
1
Output Color  
Color  
Output Destination  
Auto  
OK  
Defaults  
Retrieve Saved Settings  
Retrieve Saved Settings  
OK  
Cancel  
3.  
Enter the Recipient Details  
Fax  
Recipients  
Cover Page  
Options:  
Fax Number  
Name  
Group  
Help  
Preferences  
OK  
Cancel  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Simple LAN Faxing  
4.  
Set the Fax Options  
Xerox WorkCentre 7345  
Paper/Output Layout/Watermark Image Options Advanced  
Lighten / Darken  
Margin Erase  
Off  
Invert Image  
Mirror Image  
Background Suppression:  
Auto Suppression  
Image Quality  
Normal  
OK  
Defaults  
Retrieve Saved Settings  
Retrieve Saved Settings  
OK  
Cancel  
5.  
Send the Fax  
When you have selected all the options you require, select OK.  
Select OK on the print driver screen and OK on the Print Screen.  
The Fax Confirmation screen will appear with the list of  
recipients you have chosen. If the details are correct, select the  
OK button and your fax will be submitted to the machine fax  
queue ready to be transmitted.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Scan to Home  
Scan to Home is an optional feature which allows a user to  
scan hard copy originals at the device and send them to a  
destination on the network which is specified as their  
"Home" destination.  
Quantity  
All Services  
Network Scanning  
Advanced  
Layout  
Adjustment  
Network  
Scanning  
Filing Options  
Settings  
Go to  
Scan to Home  
Template Description  
Update Templates  
Scan Presets  
Color Scanning  
Auto Detect  
Original Type:  
2 Sided Scanning  
for Sharing &  
Printing  
Photo and  
1 Sided  
for Archival Record  
2 Sided  
Color  
Text  
for OCR  
2 Sided  
Rotate Side  
2
Photo  
Grayscale  
Black and  
More...  
To use this option, the user must first enter their Network  
Authentication login at the device. The device displays one  
Scan to Home template. When a document is scanned, the  
authentication server produces the information as to who is  
logged in at the device.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Scan to Home  
Network Scanning must be installed before using this  
feature, but it is not necessary for the repositories and  
templates to be configured.  
Quantity  
All Services  
Network Scanning  
Advanced  
Layout  
Adjustment  
Network  
Scanning  
Filing Options  
Settings  
Go to  
Scan to Home  
Template Description  
Update Templates  
Scan Presets  
Color Scanning  
Auto Detect  
Original Type:  
2 Sided Scanning  
for Sharing &  
Printing  
Photo and  
1 Sided  
for Archival Record  
2 Sided  
Color  
Text  
for OCR  
2 Sided  
Rotate Side  
2
Photo  
Grayscale  
Black and  
More...  
The system administrator enables the feature using Internet  
Services. They also have to enable Network Authentication  
for this feature to be available. Lightweight Directory  
Application Protocol (LDAP) connectivity may also be used.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Replacing the Toner Cartridges  
This procedure shows you how to remove a used toner  
cartridge and replace it with a new toner cartridge. The  
machine will tell you when you will need to order a new  
cartridge and when to install it.  
Follow the disposal instructions for the old cartridge when  
1. Open the Front Door.  
2. Turn the toner cartridge counter clockwise to the  
unlocked position.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Replacing the Toner Cartridges  
3. Remove the toner cartridge by pulling it straight out. Be  
careful to not get toner on clothing.  
4. Dispose the toner cartridge as normal office waste or  
recycle the cartridge.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Replacing the Toner Cartridges  
5. Remove the new toner cartridge from its packaging.  
6. Shake the new toner cartridge several times in an up and  
down twisting motion to redistribute the toner.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
Replacing the Toner Cartridges  
7. Install the toner cartridge by aligning the arrows on the  
cartridge with unlock symbol on the printer. Make sure the  
cartridge is fully installed then turn the cartridge clockwise to  
the locked position.  
8. Close the Front Door. If the door will not close completely,  
make sure the cartridge is in the lock position and the toner  
cartridge is installed into the appropriate toner location.  
That completes the procedure for replacing the toner  
cartridge.  
WorkCentre 7328/7335/7345  
Quick Use Guide  
WorkCentre 7328/7335/7345  
WC7328/35/45: Call for Service or Phone Support  
1-800-821-2797  
Have your serial number ready. If you do not know your serial number, follow the steps  
below:  
1. Lower the Bypass Tray located on the left side of the machine.  
2. Open the Top Left Cover. Push up on the unlock lever, located on the top of the  
cover, to access the inside of the machine.  
The serial number is located on a colored sticker on the inside back frame of the  
machine.  
3. Close the cover and raise the Bypass Tray back into position.  
To request training, please email: [email protected]  
Additional Information including Video and Step-by-Step guides  
can be found at:  

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