|
Document Centre
490/480/470/460 ST
System Administration Guide
August 2001
604P06900
Xerox Document Centre Model _______________
Serial Number ____________________________
The Document Centre ST model includes software provided by the Internet Software Consortium.
Copyright (c) 1995, 1996, 1997, 1998, 1999, 2000, 2001
The Internet Software Consortium - DHCP. All rights reserved.
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the
following conditions are met:
Redistributions of source code must retain the above copyright notice, this list of conditions and the following
disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following
disclaimer in the documentation and/or other materials provided with the distribution.
Neither the name of The Internet Software Consortium - DHCP nor the names of its contributors may be used to endorse
or promote products derived from this software without specific prior written permission.
This Software Is Provided By The Internet Software Consortium And Contributors "As Is" And Any Express Or
Implied Warranties, Including, But Not Limited To, The Implied Warranties Of Merchantability And Fitness For A
Particular Purpose Are Disclaimed. In No Event Shall The Internet Software Consortium Or Contributors Be Liable For
Any Direct, Indirect, Incidental, Special, Exemplary, Or Consequential Damages (Including, But Not Limited To,
Procurement Of Substitute Goods Or Services; Loss Of Use, Data, Or Profits; Or Business Interruption) However
Caused And On Any Theory Of Liability, Whether In Contract, Strict Liability, Or Tort (Including Negligence Or
Otherwise) Arising In Any Way Out Of The Use Of This Software, Even If Advised Of The Possibility Of Such
Damage.
Xerox Document Centre System Administration Guide
iii
European Union Declaration of Conformity
Approvals and Certifications
The CE marking applied to this product symbolises XEROX
Limited Declaration of Conformity with the following applicable
Directives of the European Union as of the dates indicated:
January 1, 1995:
Council Directive 73/23/EEC amended by Council Directive 93/68/
EEC, approximation of the laws of the member states related to low
voltage equipment.
January 1, 1996:
Council Directive 89/336/EEC, approximation of the laws of the
member states related to electromagnetic compatibility.
March 9, 1999:
Council Directive 99/5/EC, on radio equipment and
telecommunications terminal equipment and the mutual recognition
of their conformity.
A full declaration, defining the relevant directives and referenced
standards can be obtained from your XEROX Limited
representative or by contacting:
Environment, Health and Safety,
XEROX Limited,
PO Box 17,
Bessemer Road,
Welwyn Garden City,
Hertfordshire
AL7 1HE
ENGLAND.
Tel Number +44 (0) 1707 353434
iv
Xerox Document Centre System Administration Guide
WARNING
This product is certified manufactured and tested in compliance with
strict safety and radio frequency interference regulations. Any
unauthorised alteration which, includes the addition of new
functions or the connection of external devices, may impact this
certification. Please contact your local XEROX Limited
representative for a list of approved accessories.
WARNING
In order to allow this equipment to operate in proximity to
Industrial, Scientific and Medical (ISM) equipment, the external
radiation from the ISM equipment may have to be limited or special
mitigation measures taken.
WARNING
Shielded cables must be used with this equipment to maintain
compliance with Council Directive 89/336/EEC.
Xerox Document Centre System Administration Guide
v
The Electricity at Work Regulation (in England and
Wales) UK ONLY
Electricity at Work Regulations:
The Electricity at Work Regulation 1989 came into force in England
and Wales on the 1 April 1990. This 1989 Regulation places a duty
on all employers and self-employed persons to ensure the electrical
system in their premises are constructed, maintained and operated in
such a manner as to prevent, so far as reasonably practical, danger.
This includes ensuring all electrical equipment connected to such
electrical systems are safely constructed, maintained and operated.
All Xerox equipment have been designed to exacting safety
standards. They have all undergone a variety of stringent safety tests
including earth bond, insulation resistance and electrical strength
tests. Xerox manufacturing plants have been awarded ISO 9000
quality certification and are subject to regular audits by the British
Standards Institution or equivalent national standards body.
Xerox equipment which has been properly and regularly serviced
and maintained should not have to undergo additional specific safety
tests pursuant to the 1989 Regulation. Customers wishing to
complete safety testing should contact Xerox (see page 1) for advice
prior to any test implementation.
Xerox equipment should, however, be properly and regularly
serviced and maintained at all times.
QUESTION: What is the Electricity at Work Regulation?
ANSWER:
The Electricity at Work Regulation 1989 came into
force in England and Wales on the 1 April 1990. This 1989
Regulation places a duty on all employers and self-employed
persons to ensure the electrical systems in their premises are
constructed, maintained and operated in such a manner as to
prevent, so far as reasonably practicable, danger. This includes
ensuring all electrical products connected to such electrical systems
are safely constructed, maintained and operated.
QUESTION: Does Xerox comply with the Electricity at Work
Regulation?
ANSWER:
The regulation places a duty on all employers and
self-employed persons to ensure the electrical systems in their
premises are, effectively safe.
The regulation does not impose on, amongst others, manufacturers
or suppliers of such electrical systems. However, rest assured that all
Xerox equipment which Xerox and its authorised distributors
vi
Xerox Document Centre System Administration Guide
supplies to customers, conform with all the relevant safety
legislation and standards.
QUESTION: Is Xerox equipment safe?
ANSWER:
All Xerox equipment supplied by Xerox and their
authorised distributors conform to all relevant safety legislation and
standards.
QUESTION: Is the Xerox equipment in my premises safe?
ANSWER:
All Xerox equipment supplied by Xerox and its
authorised distributors conform to all relevant safety legislation and
standards. However, like all electrical equipment, they have to be
regularly serviced and maintained by competent persons.
Xerox Customer Service Engineers ensure Xerox equipment is
serviced and maintained to exacting Xerox safety standards. If you
would like your Xerox equipment to be serviced and maintained to
such high standards, please contact your local Xerox Customer
Service Organisation. They will be pleased to assist you.
QUESTION: Does the Xerox equipment in my premises comply
with the Electricity at Work Regulations?
ANSWER:
All employers and self-employed persons must
ensure that the electrical systems in their premises are safe. This will
include ensuring Xerox equipment in such premises is safe.
Xerox Product Safety function has prepared a guide which contains
a list of tests which may be completed by your Xerox Customer
Service Organisation. THESE TESTS MUST BE CARRIED OUT
ONLY BY PERSONS WHO POSSESS THE RELEVANT SKILL,
KNOWLEDGE AND EXPERIENCE TO CARRY OUT SUCH
TESTS.
Please contact the Xerox Customer Service Organisation for further
information.
THE USE OF INAPPROPRIATE TEST PROCEDURES AND
TEST EQUIPMENT MAY PROVIDE MISLEADING RESULTS
AND MAY CAUSE DEATH, PERSONAL INJURY AND/OR
DAMAGE TO PROPERTY.
Xerox Document Centre System Administration Guide
vii
QUESTION: I would like to carry out my own safety tests on the
Xerox equipment in my premises.
ANSWER:
You may, of course, request such tests as you deem
necessary to satisfy yourself that your Xerox equipment is safe.
Your Xerox Customer Support will be pleased to advise you on such
testing.
QUESTION: I require records of all tests
ANSWER:
After safety testing, your Xerox Customer Service
Engineer will provide you with a certificate which details the results
of all tests completed.
In the event of any defect being noted, the Xerox equipment will be
switched off and disconnected from the supply until the defect has
been corrected. You will be advised of such action to enable such
defects to be corrected.
PLEASE NOTE: YOU MUST ENSURE THAT YOUR XEROX
EQUIPMENT IS SAFE AT ALL TIMES
Please contact us if you have any queries regarding the information
provided in this document.
Xerox Product Safety,
Bessemer Road,
Welwyn Garden City,
Herts AL7 1HE, England
viii
Xerox Document Centre System Administration Guide
Radio Equipment & Telecommunications Terminal
Equipment Directive 99/5/EC
The Xerox Document Centre RDT modem option has been self-
certified by Xerox (Europe) Limited in accordance with Directive
99/5/EC and has been designed to work with the national analogue
public switched telephone networks (PSTN) and compatible PBXs
of the following countries:
Austria
Belgium
Denmark
France
Germany
Greece
Iceland
Ireland
Italy
Luxembourg Sweden
Netherlands
Norway
Portugal
Spain
Switzerland
United Kingdom
Finland
In the event of problems, you should contact your local Xerox
representative in the first instance.
The modem may be configured to be compatible with other country
networks. Please contact your Xerox representative if the modem
needs to be reconnected to another country’s network. There are no
user-adjustable settings in the modem.
NOTE: Although the modem can use either loop disconnect (pulse)
or DTMF (tone) signalling it is recommended that it is set to use
DTMF signalling. DTMF signalling provides reliable and faster call
set-up.
Modification, connection to external control software or to external
control apparatus not authorised by Xerox, will invalidate the
product’s certification.
Xerox Document Centre System Administration Guide
ix
x
Xerox Document Centre System Administration Guide
Table of Contents
1. Introduction
How to Use this Document .......................................................................................... 1-2
Document Centre Options............................................................................................ 1-3
Conventions used in this document.............................................................................. 1-4
Other Sources of Information....................................................................................... 1-5
ST Model Features ....................................................................................................... 1-7
2. How to Connect to Ethernet or Token Ring Networks
Before You Connect to a 100BaseT Ethernet Network ............................................... 2-1
How to set the Ethernet Speed ..................................................................................... 2-2
Before You Connect to a Token Ring Network........................................................... 2-3
How to set the Ring Speed and Source Routing .......................................................... 2-4
How to set the Hardware (MAC) Address................................................................... 2-5
3. Dynamic/Static IP Addresses and WINS
Before you start ............................................................................................................ 3-1
Dynamic Addressing (DHCP, BOOTP, or RARP)...................................................... 3-2
Static Addressing.......................................................................................................... 3-6
Windows Internet Name Service (WINS) Installation............................................... 3-10
Where to go from here ............................................................................................... 3-13
4. CentreWare Device Admin Wizard
Before you start ............................................................................................................ 4-1
Go to the Document Centre and................................................................................... 4-2
Go to the workstation and... ......................................................................................... 4-3
Go to the Document Centre and................................................................................... 4-3
Go to a workstation and... ............................................................................................ 4-4
5. Novell NetWare 4.X and 5.X (NDS) Networks
Before You Start........................................................................................................... 5-1
Go to the Document Centre and................................................................................... 5-2
Go to a workstation and... ............................................................................................ 5-5
6. Novell NetWare 3.1x or 4.x/5.x in Bindery Mode
Before you start ............................................................................................................ 6-1
Go to the Document Centre and................................................................................... 6-2
Go to a workstation and... ............................................................................................ 6-6
7. UNIX Networks
Before You Start........................................................................................................... 7-1
If you have not already assigned TCP/IP information... .............................................. 7-2
Go to a workstation and................................................................................................ 7-3
8. Microsoft (NetBEUI) Networks
Before You Start........................................................................................................... 8-1
Go to the Document Centre and... ................................................................................8-2
Go to the workstations and........................................................................................... 8-5
9. Microsoft (TCP/IP) Networks
Before You Start........................................................................................................... 9-1
If you have not already assigned TCP/IP information... ..............................................9-2
Go to the Document Centre and... ................................................................................9-3
Go to the workstation and............................................................................................. 9-6
10. Windows 2000 LPR and IPP Printing
Before you Start.......................................................................................................... 10-1
If you have not already assigned TCP/IP information... ............................................10-2
Go to the Server/Workstation and... ........................................................................... 10-3
11. Microsoft Windows NT 4.X Server Network (TCP/IP)
Before you Start.......................................................................................................... 11-1
If you have not already assigned TCP/IP information... ............................................11-2
Go to the server and.................................................................................................... 11-3
Go to the workstation and........................................................................................... 11-5
12. OS/2 (TCP/IP) Networks
Before You Start......................................................................................................... 12-1
If you have not already assigned TCP/IP information... ............................................12-2
Go to a workstation and.............................................................................................. 12-3
13. OS/2 (NetBEUI) Networks
Before You Start......................................................................................................... 13-1
Go to the Document Centre and... ..............................................................................13-2
Go to the workstations and......................................................................................... 13-5
14. Macintosh Networks (AppleTalk)
Before you start .......................................................................................................... 14-1
Go to the Document Centre and... ..............................................................................14-2
Go to the workstation and........................................................................................... 14-4
15. Banyan VINES Network
Go to the Document Centre and... ..............................................................................15-1
Go to the server and.................................................................................................... 15-4
16. Internet Services
Overview .................................................................................................................... 16-1
Who should read this chapter ..................................................................................... 16-3
Before You Start......................................................................................................... 16-4
Browser Configuration ...............................................................................................16-6
Internet Services Interface Features ........................................................................... 16-8
Administration Logon ..............................................................................................16-11
Internet Services Use................................................................................................ 16-12
Print Documents with Job Submission on the Services Page...................................16-13
Scanning Documents................................................................................................ 16-17
Template Management............................................................................................. 16-19
Distribution Templates............................................................................................. 16-21
Template Settings..................................................................................................... 16-22
Deleting Distribution Templates .............................................................................. 16-32
Copying Distribution Templates .............................................................................. 16-33
Updating the Template List at the Document Centre............................................... 16-33
Manage Jobs with Internet Services......................................................................... 16-34
Active Jobs ............................................................................................................... 16-35
Deleting Jobs............................................................................................................ 16-36
View Document Centre Status with Internet Services............................................. 16-37
Viewing Active Alert Messages............................................................................... 16-38
Viewing Tray Status................................................................................................. 16-39
View Document Centre Properties with Internet Services....................................... 16-40
Configuration ........................................................................................................... 16-42
Billing Counters ....................................................................................................... 16-43
Job Management ..................................................................................................... 16-44
Connectivity ............................................................................................................. 16-45
Services .................................................................................................................... 16-77
Testing the Document Centre................................................................................. 16-104
Maintenance ........................................................................................................... 16-104
Getting Support ...................................................................................................... 16-109
Viewing Support Information ................................................................................ 16-110
Problem Solving..................................................................................................... 16-111
17. Network Troubleshooting
Overview .................................................................................................................... 17-1
TCP/IP Troubleshooting ............................................................................................ 17-2
NetWare Troubleshooting.......................................................................................... 17-5
Microsoft (NetBIOS/NetBEUI) Troubleshooting...................................................... 17-7
OS/2 Troubleshooting (TCP/IP)................................................................................. 17-9
AppleTalk Troubleshooting ..................................................................................... 17-11
Banyan VINES Troubleshooting ............................................................................. 17-13
18. Network Accounting
Overview .................................................................................................................... 18-1
Before You Start......................................................................................................... 18-3
Go to the Document Centre and................................................................................. 18-4
Go to the workstation and... ....................................................................................... 18-6
Network Accounting Troubleshooting....................................................................... 18-8
19. Network Fax
FAX Installation for FTP ........................................................................................... 19-2
FAX Installation for IPX/SPX ................................................................................... 19-5
Network FAX Troubleshooting ................................................................................. 19-8
20. Scan Setup without CentreWare
Terminology used in this Chapter .............................................................................. 20-2
Who Should Use This Guide...................................................................................... 20-3
What to Do Next......................................................................................................... 20-4
Scanning Overview .................................................................................................... 20-5
Scanning with the Document Centre.......................................................................... 20-6
Scan Templates........................................................................................................... 20-7
The Scanning Process................................................................................................. 20-8
Overview of Repositories......................................................................................... 20-11
Set Up Scanning - NetWare .....................................................................................20-15
Before You Start....................................................................................................... 20-15
Set Up Options ......................................................................................................... 20-16
General Installation Requirements ........................................................................... 20-18
Set Up Scanning (NetWare) .....................................................................................20-19
Test scanning............................................................................................................ 20-21
Set Up Scanning - FTP (File Transfer Protocol)...................................................... 20-24
Before you start ........................................................................................................ 20-24
Set up options ........................................................................................................... 20-24
General Installation Requirements ........................................................................... 20-27
Set up scanning (TCP/IP) ......................................................................................... 20-28
Test scanning............................................................................................................ 20-30
Hints and Tips........................................................................................................... 20-32
Installation Considerations ....................................................................................... 20-34
Scan Troubleshooting............................................................................................... 20-36
Error Messages ......................................................................................................... 20-37
21. E-mail
Overview .................................................................................................................... 21-1
Before You Start......................................................................................................... 21-2
Internet Messaging ..................................................................................................... 21-3
HTTP .......................................................................................................................... 21-4
Enable E-mail............................................................................................................. 21-5
Configuring SMTP ..................................................................................................... 21-6
Configuring E-mail..................................................................................................... 21-8
LDAP Directory Setup (Internal Address Book) ..................................................... 21-10
Important Information about E-mail Access. ...........................................................21-12
Public Address Book ................................................................................................ 21-13
Authentication .......................................................................................................... 21-15
E-mail Troubleshooting............................................................................................ 21-17
22. Port 9100 Printing
Go to the Document Center and... ..............................................................................22-3
Go to a workstation and.............................................................................................. 22-6
Glossary
Index
1. Introduction
This document provides an experienced Systems Administrator
with information for setting up and troubleshooting the Document
Centre family of products on the various networks indicated.
Requirements
This document assumes you have purchased your printer with the
integrated network interface or have purchased a Token Ring
network interface upgrade kit separately and it has been installed
using the instructions provided.
In general, the requirements needed for connection and setup
include:
•
•
•
A working knowledge of your network.
Appropriate cabling to connect your printer to your network.
A workstation with the appropriate operating system software
installed for that station connected to the same network as the
printer.
•
•
CentreWare Admin Services CD-ROM to install CentreWare
applications.
CentreWare Network Services CD-ROM to install print driv-
ers.
Xerox Document Centre System Administration Guide
Page 1 - 1
How to Use this Document
This document has been arranged to get the printer set up on your
network quickly and with minimum reading.
1.
Before connecting network cabling to the Document Centre
device, perform the procedure contained in this document
entitled How to Connect to Ethernet / Token Ring
Networks.
2.
3.
For Dynamic TCP/IP addressing refer to the section entitled
Dynamic/Static IP Addresses and WINS.
Review the Table of Contents in this document. Find the
network operating system (NOS) or protocol, which pertains
to your network.
4.
5.
6.
Go to the page indicated and perform the procedure(s).
Once you are finished it is recommended you print a test page.
Check the print job for print quality. If print quality problems
exist, use the Problem Solving section of the Reference
Guide to correct the problem.
7.
8.
If your print job DID NOT print, see the Troubleshooting
section for your operating system in this document to correct
the problem.
Once your Document Centre is installed and printing, you can
repeat these steps to enable your printer to print with
additional protocols or network operating systems.
NOTE
For detailed safety information about this product refer to the
Document Centre Reference Guide.
Page 1 - 2
Xerox Document Centre System Administration Guide
Document Centre Options
The Document Centre can be used as a high speed scan device. You
can use Xerox CentreWare Scanning Admin Wizard to configure
your Document Centre as a network scanner if you have a
workstation on your network that has a 32 bit version of Windows.
Details on this are available in the document supplied with your
Document Centre entitled CentreWare Network Scanning
Services Guide.
For installation instructions on connecting your Document Centre as
a scanner without the use of CentreWare, refer to the section in this
document entitled Scan Setup without CentreWare.
The Document Centre also supports Network Accounting software.
For installation instructions on connecting to an OfficeTrac server,
refer to the section in this document entitled Network Accounting.
The Document Centre supports Network Fax Solutions that allow it
to be used as a high speed fax device. For installation instructions
on connecting to a hardware or software solution, refer to the
section in this document entitled Network Fax Solutions.
Xerox Document Centre System Administration Guide
Page 1 - 3
Conventions used in this document
This symbol indicates that entries will be made on the printer’s
keypad or Touch Screen.
This symbol indicates that entries will be made at a workstation or
fileserver.
NOTE
When you see this text in the left margin, it indicates the text to the
right is of special importance and should be read before proceeding.
Page 1 - 4
Xerox Document Centre System Administration Guide
Other Sources of Information
Setup and Copy / Scan / Fax features information:
•
The Reference Guide provides detailed information about all
features and settings as well as maintenance.
•
The User Guide provides information and instructions about
using the features of the machine to perform copy, scan, fax,
and e-mail tasks.
•
The Help system provides you point-of-need information.
CentreWare information:
•
CentreWare Network Services Guide (hard copy). This doc-
ument contains information about installation procedures for
Xerox CentreWare print and fax drivers and installation and
use of the features of the Xerox CentreWare Network Services
software.
•
CentreWare Help Centre and Context-Sensitive Help Sys-
tems (Electronic Help). This electronic documentation is sup-
plied with the CentreWare software and can be viewed on the
client workstation.
Xerox Document Centre System Administration Guide
Page 1 - 5
Xerox on the Web
•
Use the Document Centre web site to get the latest information
about the Xerox Document Centre:
Download the latest CentreWare drivers at
•
•
For more information about other Xerox products visit the
Xerox Corporation main page at:
Page 1 - 6
Xerox Document Centre System Administration Guide
ST Model Features
What is the ST?
The ST model has the ability to make copies as well as print. ST
models have full copy (and optional Network Scanning, Scan to E-
mail, Network Faxing, Network Accounting) capability .
Document Feeder and Scanner
User Interface
Touch
Screen
Feature
Buttons
Keypad
Xerox Document Centre System Administration Guide
Page 1 - 7
Network Connections
Use UTP/STP (Category 3 or 5 for 10Mbps Ethernet, Category 5 for
Token Ring or 100Mbps Fast Ethernet) type of cable to connect to
the network as indicated below.
10/100BaseT Ethernet network
interface. RJ45 connector
Token Ring network interface slot
(will have RJ45 connector)
Recessed area at rear of machine
Page 1 - 8
Xerox Document Centre System Administration Guide
2. How to Connect to Ethernet or
Token Ring Networks
Before You Connect to a 100BaseT Ethernet Network
The Document Centre Ethernet Interface has speed settings of
10Mbps (10 Megabits per second), 100Mbps (100 Megabits per
second) and Auto (AutoSensing). If your network has hubs or
concentrators that have Auto-Sensing enabled, it is possible that if
the Document Centre is set to Auto, the hub/concentrator will not
arbitrate to the correct speed.
Before you connect the printer to your network, perform the
procedure on the next page entitled How to set the Ethernet
Speed.
Xerox Document Centre System Administration Guide
Page 2 - 1
How to set the Ethernet Speed
1.
Enter the Tools pathway
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
Set or Change the Network Connection Speed.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Physical
Media button.
c) Press the Ethernet button.(If available.)
NOTE
Auto-Sensing hubs may not arbitrate correctly with the Document
Centre when Auto is selected. If your hubs/concentrators support
the 100BaseT speed it is recommended you select 100Mbps in
Step d below. (Be sure your Ethernet cable is Category 5)
d) Select the desired Speed 10Mbps, 100Mbps, or Auto.
e) When finished with your changes press Save.
3.
4.
Press the Exit Tools button.
Wait a MINIMUM of 7 minutes for the printer to reset. The
Network Controller is being reset and initializing with the
new setup. When complete a Configuration Report will print.
a) Obtain the Configuration Report page from your
printer and verify that your settings have been retained.
5.
Connect your Document Centre to the network with the
appropriate cabling.
Page 2 - 2
Xerox Document Centre System Administration Guide
Before You Connect to a Token Ring Network
If your printer is equipped with a Token Ring interface, to avoid
problems with your network you must configure the correct Ring
Speed and Source Routing settings for your environment prior to
connecting the printer to your network.
The default settings for the Ring speed and Source Routing are
16Mbps and None respectively. If you do not need to change these
then you do not need to read any further in this chapter.
NOTE
As with any other Token Ring device, connecting the Document
Centre Token Ring card to your network while it is set at the
incorrect Ring Speed can cause severe problems on your network.
Before you connect the printer to your network, perform the
procedure on the next page entitled How to set the Ring Speed
and Source Routing.
Xerox Document Centre System Administration Guide
Page 2 - 3
How to set the Ring Speed and Source Routing
1.
Enter the Tools pathway
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
Set or Change the Ring Speed or Source Routing.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Physical
Media button.
c) Press the Token Ring button.
d) Press the Token Ring Settings button.
e) Select the desired Ring Speed (4 Megabits or 16 Mega-
bits per second).
f) Select the desired method of Source Routing (Single
Route Broadcast or All Route Broadcast).
g) When finished with your changes press Save.
3.
4.
Press the Exit Tools button.
Wait a MINIMUM of 7 minutes for the printer to reset. The
Network Controller is being reset and initializing with the
new setup. When complete a Configuration Report will print.
a) Obtain the Configuration Report page from your
printer and verify that your Token Ring Settings have
been retained.
5.
Connect your Document Centre to the network with the
appropriate cabling.
Page 2 - 4
Xerox Document Centre System Administration Guide
How to set the Hardware (MAC) Address
All Document Centre printers equipped with a Token Ring
interface have a default MAC address. It is STRONGLY
recommended that you use caution when changing the MAC
Address of the network interface.
1.
Access the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
Set or Change the MAC address.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Physical
Media button.
c) Press the Token Ring button.
d) Press the Token Ring Settings button.
e) Press the MAC Address button.
f) Enter the six (6) hexadecimal pairs on the touch keypad
separated by colons.
g) When finished press Save.
h) Press the Exit Tools button.
3.
4.
Wait a MINIMUM of 7 minutes for the printer to reset. The
Network Controller is being reset and initializing with the
new setup. When complete a Configuration Report will print.
a) Obtain the Configuration Report page from your
printer and verify that your Token Ring Settings have
been retained.
Connect your Document Centre to the network with the
appropriate cabling.
Xerox Document Centre System Administration Guide
Page 2 - 5
Page 2 - 6
Xerox Document Centre System Administration Guide
3. Dynamic/Static IP Addresses and
WINS
Before you start
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot.
Your Document Centre printer can be connected to a variety of
networks that use the TCP/IP protocol. You may either choose to
allow the device to retrieve a dynamic address or you may select to
enter one manually. This section contains procedures for both of
these methods. Determine which method will be used for your
network and follow the steps of the appropriate procedure.
Xerox Document Centre System Administration Guide
Page 3 - 1
Dynamic Addressing (DHCP, BOOTP, or RARP)
If your printer is equipped with a Token Ring interface, prior to
connecting your printer to your network, use the section of this
document entitled Token Ring Interface Network Connection to
set the Ring Speed and Source Routing settings for your
environment. Then return to this procedure and follow the
instructions
The Document Centre supports two methods of Dynamic
Addressing:
DHCP (Dynamic Host Configuration Protocol) or BOOTP
RARP (Reverse Address Resolution Protocol)
The TCP/IP address is assigned automatically by a DHCP server.
Follow the steps below:
NOTE
By default, DHCP is enabled on the Document Centre. This
procedure will show you how to disable DHCP (or enable it if it
was disabled) and set your TCP/IP information using BOOTP or
RARP.
DHCP/BOOTP/RARP servers vary in the information that they
return to the device requesting service. Consult the documentation
supplied with your DHCP or RARP server software to verify what
TCP/IP information it can supply. Your Document Centre can
retrieve the following values from DHCP, BOOTP, and RARP
servers:
TCP/IP Address
Host Name (DHCP Only)
Subnet Mask
Gateway TCP/IP Address
Broadcast Address (DHCP only)
Domain Name (DHCP only)
Preferred and Alternate DNS Server (DHCP only)
Wins Server (DHCP only)
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Xerox Document Centre System Administration Guide
Go to the dynamic server and...
1.
Configure the DHCP, BOOTP, or RARP server with the
TCP/IP information you want assigned to your printer. Use
the documentation supplied with your server software for
this task.
Go to the Document Centre and...
2.
3.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
4.
5.
Enter the Network Setup menus.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the TCP/IP Options button.
Enable TCP/IP printing.
a) Press the TCP/IP Settings button.
b) Press the Protocol and Media button.
c) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
Xerox Document Centre System Administration Guide
Page 3 - 3
6.
Select either DHCP, BOOTP, or RARP as the dynamic
address source.
a) Press the Dynamic Addressing button. By default,
DHCP will be selected. To disable DHCP, choose
another dynamic addressing method (BOOTP, DHCP,
DHCP/AutoNet, RARP) or Disabled, and press Save.
b) Press the Exit Tools button. Wait approximately 2 min-
utes before you continue to Step 7.
7.
Print a Configuration Report page to verify the DocuCentre
TCP/IP information was assigned correctly by the dynamic
server.
a) Repeat Steps 3a and 3c.
b) Select System Setting.
c) Select Configuration Report.
d) Select Print Configuration Report Now.
e) Press the Cancel button.
f) Press the Exit Tools button.
Set the Host Name
8.
a) Repeat Steps 3a - 5a.
b) Press the Name/Address button.
c) Press the Host Name button.
d) By default, the Document Centre assigns a default host
name. To change the host name, type the host name
EXACTLY as you want it to appear with correct case.
When finished press the Save button to record the
changes and exit to the TCP/IP Settings screen.
NOTE
The Document Centre will only accept one Gateway address from a
DHCP server.
9.
Set Subnet Mask and Gateway Address.
a) Press the Subnet and Gateway button.
b) Press the soft buttons on the Touch Screen one at a time
for each octet of the Subnet Mask and enter the numbers
from the keypad.
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Xerox Document Centre System Administration Guide
c) Repeat this process for the IP Gateway address. When
finished press Save to record the changes and exit to the
TCP/IP Settings screen.
d) Press the Close button.
10. Enable LP and LPR printing.
a) Press the TCP/IP - Line Printer button.
b) Press the Enable button.
NOTE
While you can change the port number at which your Document
Centre will accept lpr print jobs it is recommended that you do this
ONLY with extreme caution as most lpr spoolers are set to send
print jobs to the default port.
c) If you wish to change the lpr port for your printer press
the Port Number soft button and enter the desired port
number at the keypad. Press Save.
d) Press the Close button.
11. Enable HTTP/IPP
a) Press the HTTP/IPP button. At the next screen press the
Enable button. Then press Save.
b) Press the Exit Tools button.
12. Verify printer settings.
a) Print a Configuration Report page to verify the TCP/IP
information was assigned correctly. (see step 7.)
NOTE
NOTE
Update the lease time (if necessary) at the DHCP or BOOTP server
depending on your printer usage patterns. Consult your server
documentation for details.
If your RARP Sever does not dynamically update its etc/ethers and
etc/hosts files with a host name, you need to do this manually.
Consult your RARP or BOOTP server documentation for details.
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Page 3 - 5
Static Addressing
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If you have a DHCP server and
it is set to provide host name, IP address, Gateway address, and
Subnet Mask, the Document Centre TCP/IP information will be
configured on initial boot. This procedure assumes you will set the
IP information manually.
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
For information on how your printer can connect to a DHCP,
BOOTP, or a RARP server to be assigned an IP address
dynamically, refer to the section in this chapter entitled Dynamic
Addressing (DHCP, BOOTP, or RARP).
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Xerox Document Centre System Administration Guide
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
4.
Enter the Network Setup menus.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
Enable TCP/IP protocol.
a) Press the TCP/IP Options button.
b) Press the TCP/IP Settings button.
c) Press the Protocol and Media button.
d) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
5.
6.
Select either DHCP, BOOTP, or RARP as the dynamic
address source.
a) Press the Dynamic Addressing button. By default,
DHCP will be selected. To disable DHCP, choose
another dynamic addressing method or Disabled. Press
Save.
To enter the IP address and Host Name.
a) Press the Name/Address button.
b) Press the soft buttons one at a time on the touch screen
for each Octet of the IP address and enter the numbers
from the keypad.
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Page 3 - 7
c) Press the Host Name button.
d) When the soft keypad appears, type the SMB host name
EXACTLY as you want it to appear with proper case.
When finished press the Save button twice to record the
changes and exit to the TCP/IP Settings screen.
Subnet and Gateway.
7.
To enter a Subnet Mask and Gateway Address.
a) Press the Subnet and Gateway button.
b) Press the soft buttons one at a time on the Touch Screen
for each Octet of the Subnet Mask and enter the numbers
from the keypad.
c) Repeat this process for the IP Gateway address. When
finished press Save to record the changes and exit to the
TCP/IP Settings screen.
d) Press the Close button.
NOTE
The Broadcast Address will be calculated automatically.
8.
To enable LP and LPR printing...
a) Press the TCP/IP - Line Printer button.
b) Press the Enable button.
NOTE
While you can change the port number at which your Document
Centre will accept lpr print jobs it is recommended that you do this
ONLY with extreme caution as most lpr spoolers are set to send
print jobs to the default port.
c) If you wish to change the lpr port for your printer press
the Port Number soft button and enter the desired port
number at the keypad. Press Save.
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9.
Enable HTTP/IP.
a) Press the HTTP/IPP button.
b) Press Enable.
c) Press Save.
10. Print a Configuration Report page to verify the DocuCentre
TCP/IP information was assigned correctly.
a) Repeat Steps 3a and 3c.
b) Select System Setting.
c) Select Configuration Report.
d) Select Print Configuration Report Now.
e) Press the Cancel button.
f) Press the Exit Tools button.
Xerox Document Centre System Administration Guide
Page 3 - 9
Windows Internet Name Service (WINS) Installation
Before You Start
If your printer is equipped with a Token Ring interface, use the
100BaseT Ethernet or Token Ring Quick Install Card supplied
in this Quick Install Card set to configure the Ring Speed and
Source Routing settings for your environment.
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide the IP address, Gateway address, Subnet Mask for the
Document Centre, and WINS server address(es), the TCP/IP
information will be configured on initial boot. This means that if
you have configured your DHCP server with the desired
information, you may connect your Document Centre to your
network and it will boot and register with the WINS server
automatically.
NOTE
Your DHCP server must return at least one (1) WINS server
address to the Document Centre in order to enables WINS
registration.
In this mode the default NetBIOS host name, SMB host name and
the DNS host name for the device will be the letters XRX followed
by the MAC address of the network interface.
Example:
XRX08003E313E0A
If this NetBIOS host name is acceptable you can go right to the
section in the next section entitled Go to the Workstation and....
and complete those steps.
To change the NetBIOS host name for your printer follow Steps 1,
2, and 3 then skip to Step 5 and finish the Go to the Document
Centre... portion. When you finish that section, go to the section
entitled Go to the Workstation and.... and complete those steps.
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Xerox Document Centre System Administration Guide
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access (
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enter the Network Setup menus.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the Microsoft Networks button.
Enable the Transport and Media.
4.
5.
a) Press the Transport and Media button.
b) Press the Enable button. If Physical Media buttons
appear, select either IP/Ethernet or IP/Token Ring.
Press Save.
Set the NetBIOS Host Name.
a) Press the Workgroup and Host button.
b) Press the SMB Host Name (this is the same as the Net-
BIOS host name) button.
c) When the soft keypad appears, type the host name
EXACTLY as you want it to appear with correct case.
When finished press the Save button to record the
changes and exit to the Workgroup and Host Screen.
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Page 3 - 11
6.
Exit the Tools Menu.
a) Press the Exit Tools button.
b) The Document Centre will reconfigure itself with the
new settings and automatically register its TCP/IP
address and NetBIOS host name with your WINS server.
Go to the workstation and...
1.
Create a new lpr printer on the NT workstation.
a) With an LPR port as the desired destination, enter the
Microsoft Networking host name.
b) Enter a queue name to identify the printer.
c) When prompted, select the desired PostScript or PCL
driver from the Xerox CentreWare Network Services
CD or directory where drivers are stored.
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Xerox Document Centre System Administration Guide
Where to go from here
After you have verified that the TCP/IP information you have
assigned to your Document Centre is correct, go to the section of
this document that applies to your network operating system or
protocol and perform the procedures indicated:
Unix Networks - Chapter 7
Microsoft (TCP/IP) Networks - Chapter 9
Windows 2000 LPR and IPP Printing - Chapter 10
Microsoft Windows NT 4.X Server Network (TCP/IP) -
Chapter 11
OS/2 (TCP/IP) Networks - Chapter 12
If you prefer there are also a Quick Install Cards for this process
supplied with your Document Centre. Please refer to the following
cards:
UNIX/Linux (Solaris/SunOS) (HP-UX) (AIX) Quick Install
Card
Microsoft Windows NT 4.0 Server (TCP/IP) Quick Install
Card
Microsoft Windows 200 LPR and IPP Printing Quick
Install Card
Port 9100 TCP/IP Printing Quick Install Card
Xerox Document Centre System Administration Guide
Page 3 - 13
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Xerox Document Centre System Administration Guide
4. CentreWare Device Admin Wizard
Before you start
This procedure assumes you have already installed CentreWare
applications on a Windows 95/98, Windows ME , Windows NT4.0
Workstation and Windows 2000 Professional. If you have not done
so, detailed instructions for installation are contained in the
CentreWare Network Services Guide. This document was
supplied with your printer.
In order to use the CentreWare Device Admin Wizard for
installation, you must login to the fileserver or Tree with Supervisor
or Administrator privileges. Additionally, You will need the
following NetWare information:
NDS Tree (NetWare 4.X and 5.X environment)
NDS Context (NetWare 4.X and 5.X environment)
Primary Fileserver (NetWare 3.X environment)
Frame Type
Xerox Document Centre System Administration Guide
Page 4 - 1
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools Menu.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enable the Network Protocol.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the NetWare button.
d) Wait for the screen to refresh and press the Protocol and
Media button.
e) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
4.
5.
Set the Frame Type.
a) Press the Frame Type button.
b) Select the frame type desired then press Save to retain
your changes and exit to the NetWare Options screen.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
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Xerox Document Centre System Administration Guide
Go to the workstation and...
1.
2.
3.
4.
5.
6.
From the desktop click the Start button on the Task Bar.
Select the Programs entry in the menu.
From the cascade menu select the Xerox CentreWare entry.
On the next cascade menu select the Device Admin Wizard.
The Device Admin Wizard will start.
Follow the instructions on each Device Admin Wizard
Screen to setup the Document Centre on your network.
Context sensitive help is available for each step.
NOTE
You will be asked for a password, enter “1111” (or the current
Admin password for your printer that you would enter from the
keypad), then click OK.
7.
The Device Admin Wizard will complete the installation by
writing the settings to the Document Centre and the Novell
Server.
Go to the Document Centre and...
1.
2.
Power off and power on the Document Centre so the setup
selections will take effect.
Wait a MINIMUM of 7 minutes for the printer to reset.
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Page 4 - 3
Go to a workstation and...
1.
Use the CentreWare Print and FAX Drivers CD-ROM to
install print drivers on a Windows-based workstation. Details
for this are found in the document supplied with your printer
entitled Network Services Guide.
2.
Connect the print driver you loaded above to the queue you
created on the NetWare server.
3.
4.
Open an application and print a test job.
Check your test job for quality and use the problem solving
section of the Document Centre Reference Guide for
resolving print defects.
5.
6.
If your test job does not print, refer to the troubleshooting
section in this document to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer.
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Xerox Document Centre System Administration Guide
5. Novell NetWare 4.X and 5.X (NDS)
Networks
Before You Start
NOTE
Your Document Centre may be installed on your network using
Novell NDPS. The Xerox NDPS Agent, Documentation, and Print
drivers are available from the Xerox Web Site www.xerox.com
To enable 100BaseT or a Token Ring interface, refer to
Chapter 2 How to Connect to Ethernet or Token Ring
Networks to configure the Speed and Source Routing settings
for your environment.
The CentreWare software supplied with your printer can be
used to set up your printer on your Novell network. For details
refer to the document entitled CentreWare Network Services
Guide.
This procedure assumes you ran NWADMIN or PCONSOLE
to set up a print server object. Please refer to the
documentation supplied by Novell to complete those tasks.
Record precisely (observe upper and lower case, dot notation
etc.) the following: the NDS Tree, NDS Context Name,
frame type, Print Server Name, and the Print Server
password, that was assigned.
Xerox Document Centre System Administration Guide
Page 5 - 1
NOTE
ALL Print Servers you create must have a password. When your
printer will service queues on multiple fileservers, the Print Server
name must be the same on all fileservers and the Print Server
password must be the same on all fileservers.
Go to the Document Centre and...
1.
2.
Connect your Document Centre to your network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enable the Network Protocol.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the NetWare button.
d) Wait for the screen to refresh and press the Protocol and
Media button.
e) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
4.
Set the Frame Type.
a) Press the Frame Type button.
b) Select the frame type desired or Auto on Document
Centre 490/480 then press Save to retain your changes
and exit to the NetWare Options screen.
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Xerox Document Centre System Administration Guide
5.
Set the NDS Settings.
a) Press the NDS Settings button.
Novell suggests using typeful names when entering
Name Context and Directory Service Tree information.
TYPEFUL NAME EXAMPLE:
cn=contextname.ou=organization.o=company.c=country
b) At this screen press the Name Context button and use
the touch panel keyboard to enter the context in which
this printer resides. To access numeric characters and
punctuation, press the More Characters or 123 button.
When finished press Save.
c) Press the Directory Service Tree button and enter the
NDS tree name where the Context chosen in the previ-
ous step resides. When finished press the Save button
twice to record the changes.
6.
Set the Print Server Name and Password.
a) Press the Print Server button.
b) Press the Print Server Name button and use the Touch
Screen keyboard to enter the name you assigned to your
print server (it is recommended you use all UPPER
CASE characters). A default name will appear. Use the
backspace key (it looks like an arrow pointing to the left)
to clear out the default name prior to entering your new
name. When finished press Save to retain the changes
and return to the Print Server Screen.
c) Press the Print Server Password button. Use the Touch
Screen keyboard to enter the print server password, in
the correct case, you recorded when you set up your
print server and press Save.
d) Press Save to exit the Print Server Screen and save your
changes.
Xerox Document Centre System Administration Guide
Page 5 - 3
7.
OPTIONAL STEP: To change the desired SAP rate or Poll
Interval for your printer or set the Primary File Server.
a) Press the Rates button.
b) Press the box under SAP Rate or Poll Interval and enter
the desired number from the keypad. The default values
are recommended. When finished, press Save to retain
your changes and return to the NetWare Options screen.
c) Press the Primary File Server button. At this screen
press the Name Context button and use the touch panel
keyboard to enter the context in which this printer
resides. To access numeric characters and punctuation,
press the More Characters or 123 button. When
finished press Save.
8.
9.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Prepare for print driver installation.
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
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Xerox Document Centre System Administration Guide
Go to a workstation and...
1.
Use the CentreWare Network Services CD-ROM to install
print drivers on a Windows-based workstation. Details for
this are found in the document supplied with your printer
entitled CentreWare Network Services Guide.
2.
Connect the print driver you loaded above to the queue you
created on the NetWare server.
3.
4.
Open an application and print a test job.
Check your test job for quality and use the problem solving
section of the Document Centre Reference Guide for
resolving print defects.
5.
6.
If your test job does not print, refer to the Troubleshooting
section in this document to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer.
Xerox Document Centre System Administration Guide
Page 5 - 5
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Xerox Document Centre System Administration Guide
6. Novell NetWare 3.1x or 4.x/5.x in
Bindery Mode
Before you start
To enable 100BaseT or a Token Ring interface, refer to
Chapter 2 How to Connect to Ethernet or Token Ring
Networks section to configure the Ring Speed and
Source Routing settings for your environment.
The CentreWare software supplied with your printer can
be used to set up your printer on your Novell network.
For details refer to the document entitled CentreWare
Network Services Guide. This procedure assumes you
ran PCONSOLE to set up a print server. Please refer to
the documentation supplied by Novell to complete this
task. Record precisely (observe upper and lower case,
punctuation etc.) the following: the Primary Server
name, Frame type used, Print Server name, Print
Server password, and the Queue name assigned.
Xerox Document Centre System Administration Guide
Page 6 - 1
NOTE
ALL Print Servers you create must have a password. When your
printer will service queues on multiple fileservers, the Print Server
name must be the same on all fileservers and the Print Server
password must be the same on all fileservers.
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enable the Network Protocol.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the NetWare button.
d) Wait for the screen to refresh and press the Protocol and
Media button.
e) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
Page 6 - 2
Xerox Document Centre System Administration Guide
4.
Set the Primary File Server.
a) Press the Primary File Server button.
b) Press the upper-left keyboard icon button on the touch
screen to set the first Primary File Server.
c) Use the touch panel keyboard and enter the name of the
first Primary File Server to which you want the printer to
connect. To access numeric characters and punctuation,
press the More Characters or 123 button. When fin-
ished press the Save button twice to record the changes.
d) You will be returned to the NetWare Options screen.
Set the Frame Type.
5.
a) Press the Frame Type button.
b) Select the frame type desired or Auto on Document
Centre 490/480 then press Save to retain your changes
and exit to the NetWare Options screen.
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Page 6 - 3
6.
Set the Print Server Name and Password.
a) Press the Print Server button.
b) Press the Print Server Name button and use the touch
panel keyboard to enter the name you assigned to your
print server (it is recommended you use all UPPER
CASE characters). A default name will appear. Use the
backspace key (it looks like an arrow pointing to the left)
to clear out the default name prior to entering your new
name. When finished press Save to retain the changes
and return to the Print Server screen.
c) Press the Print Server Password button and use the
Touch Screen keyboard to enter the print server pass-
word you recorded when you set up your print server
and press Save.
d) Press Save to exit the Print Server screen and save your
changes.
e) To change the desired SAP rate or its Poll Interval for
your printer, press the Rates button.
f) Press the box under SAP Rate or Poll Interval and enter
the desired number from the keypad. The default values
are recommended. When finished, press Save to retain
your changes and return to the NetWare Options screen.
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Xerox Document Centre System Administration Guide
7.
8.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Prepare for print driver installatio.n
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
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Page 6 - 5
Go to a workstation and...
1.
Use the CentreWare Network Services CD-ROM to install
print drivers on a Windows-based workstation. Details for
this are found in the document supplied with your printer
entitled CentreWare Network Services Guide.
2.
Connect the print driver you loaded above to the queue you
created on the NetWare server.
3.
4.
Open an application and print a test job.
Check your test job for quality and use the Problem Solving
section of the Document Centre Reference Guide for
resolving print defects.
5.
6.
If your test job does not print, refer to the troubleshooting
section in this document to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer.
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Xerox Document Centre System Administration Guide
7. UNIX Networks
Before You Start
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Ring Speed and Source Routing settings for your
environment.
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot. This means that if you have configured your DHCP
server with the desired information, you may go right to the area
within this section entitled Go to a Workstation and....
For information on how your printer can connect to a BOOTP
server, or a RARP server to be assigned an IP address dynamically,
refer to the section in this document entitled Dynamic/Static IP
Addresses & WINS. Information in regards to static IP address
configuration may be found within that section as well.
Your Document Centre printer supports printing from a variety of
UNIX platforms. The procedure contained in this document will
enable you to connect your printer in many of these environments.
Xerox Document Centre System Administration Guide
Page 7 - 1
If you have not already assigned TCP/IP information...
The preceding sections assume that any IP address, subnet
mask, gateway, or host name necessary for network installation
has already been assigned to the Document Centre. If these
components have not been configured, please refer to the
section of this document entitled Dynamic/Static IP
Addresses & WINS before continuing further:
For Dynamic Addressing - Section 3, pages 3-2 thru 3-5.
For Static Addressing - Section 3, pages 3-6 thru 3-8.
Once the printer has been configured to the appropriate TCP/IP
settings, you may procede to the next section.
Page 7 - 2
Xerox Document Centre System Administration Guide
Go to a workstation and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
Mount the CentreWare Network Services CD-ROM .
Solaris/SunOS, HP-UX, and AIX users can load the
CentreWare Print DCPR Tool. Details are contained in the
document entitled CentreWare Network Services Guide.
2.
3.
Add the printers host name, TCP/IP address, hardware
address to your /etc/hosts file or NIS database depending on
your UNIX version.
Create a queue using the CentreWare tool OR by using the
native tools available in your operating system version.
4.
5.
Create a print job and send it to the printer.
Check your test job for quality and use the Problem Solving
section of the Document Centre Reference Guide for
resolving print defects.
6.
7.
If your print job does not print, refer to the Troubleshooting
section in this document entitled TCP/IP Troubleshooting
to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer.
Xerox Document Centre System Administration Guide
Page 7 - 3
Page 7 - 4
Xerox Document Centre System Administration Guide
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
4.
Enable Microsoft Network printing.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
Enable the Protocol and Media.
a) Press the Microsoft Networks button.
b) Press the Transport and Media button.
c) Press the Enable button to enable the Microsoft
Network protocols.
d) If Physical Media buttons appear. Press the
corresponding button to select either
NetBEUI/Ethernet or NetBEUI/Token Ring. After
making your selection press Save.
Page 8 - 2
Xerox Document Centre System Administration Guide
5.
Assign the Workgroup and Host names.
a) You will be returned to the previous screen. Press the
Workgroup and Host button.
b) At the next screen, press the Workgroup Name button,
using the touch panel keys. Enter the name of the
workgroup in which you want the printer to appear then
press Save.
c) You will be returned to the previous screen. Press the
SMB Host Name button. Using the Touch Screen, enter
the desired text for this item then press Save.
d) OPTIONAL STEP: Press the SMB Host Description
button, enter the desired text then press Save. You will
be returned to the previous screen.
e) Press Save again to return to the previous screen.
Assign a Printer Name and Description.
6.
a) Press the Printer Description button.
b) Press the Printer Name button. Using the touch panel
keys, enter the desired text for this item. When finished
press the Save button twice to record the changes.
c) OPTIONAL STEP: Press the Printer Description
button, using the touch panel keys, enter the desired text
for this item then press Save.
Xerox Document Centre System Administration Guide
Page 8 - 3
7.
Set Maximum Connections and Timeout.
a) Press the Connections button.
b) Touch the Maximum Connections soft button on the
Touch Screen and on the keypad enter the desired
maximum connection number between 10 and 30. It is
recommended that this value should be set at the default.
c) Touch the Connection Timeout soft button on the
Touch Screen. On the keypad enter the desired number
of seconds between 1and 32,767 Press Save to exit the
connections screen.
8.
9.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Print a Configuration Report page from your printer to use
in the remainder of the installation.
a) Repeat Steps 2a and 2c.
b) Select System Setting.
c) Select Configuration Report.
d) Select Print Configuration Report Now.
e) Press Cancel.
10. Prepare for print driver installation.
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
Page 8 - 4
Xerox Document Centre System Administration Guide
Go to the workstations and...
1.
2.
Verify that the NetBEUI protocol is loaded (ALL Windows
3.11 or greater versions).
Use the CentreWare Network Services CD-ROM to install
print drivers on a Windows-based workstation. Details for
this are found in the document supplied with your printer
entitled CentreWare Network Services Guide.
3.
On the Configuration Report review the NetBIOS: area and
note the Workgroup, Host Name, and Printer Name.
Windows for Workgroups Users
•
•
•
•
•
•
Open the Control Panel and double-click the Printers icon.
Select the printer driver you just installed and click Connect.
Select an available port and click Network.
Double-click the name of the WorkGroup for the printer.
Double-click the Host Name of the printer.
Click once on the Printer Name then click OK.
Xerox Document Centre System Administration Guide
Page 8 - 5
Windows 95/98, Windows NT 4.0 WorkStation and
Windows 2000 Users
•
•
•
•
•
•
•
Click the Start button and select Settings.
From the cascade menu select Printers.
Select a printer with the right mouse button.
Select the Properties entry in the cascade menu.
Select the Details tab on the Properties dialog.
Click the Add Port button and browse to the Workgroup.
Double click the name of the WorkGroup for the printer as
shown on the Configuration Report.Double click the Host
Name of the printer as shown on the Configuration Report.
•
•
•
Click once on the Printer Name then click OK.
Open an application and print a test page to verify operation.
If your print job does not print, refer to the Troubleshooting
section of this document to solve the problem.
Page 8 - 6
Xerox Document Centre System Administration Guide
9. Microsoft (TCP/IP) Networks
Before You Start
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If you have a DHCP server and
it is set to provide host name, IP address, Gateway address, and
Subnet Mask, the Document Centre TCP/IP information will be
configured on initial boot.
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
For information on how your printer can connect to a BOOTP
server, or a RARP server to be assigned an IP address dynamically,
refer to the chapter in this document entitled Dynamic/Static IP
Addresses & WINS Information in regards to static IP address
configuration may be found within that section as well.
Xerox Document Centre System Administration Guide
Page 9 - 1
If you have not already assigned TCP/IP information...
The preceding sections assume that any IP address, subnet
mask, gateway, or host name necessary for network installation
has already been assigned to the Document Centre. If these
components have not been configured, please refer to the
section of this document entitled Dynamic/Static IP
Addresses & WINS before continuing further:
For Dynamic Addressing - Section 3, pages 3-2 thru 3-5.
For Static Addressing - Section 3, pages 3-6 thru 3-8.
Once the printer has been configured to the appropriate TCP/IP
settings, you may proceed to the next section.
Page 9 - 2
Xerox Document Centre System Administration Guide
Go to the Document Centre and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
Connect your Document Centre to the network with the
appropriate cabling.
1.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
3.
Enter the Network Setup menus.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
Enable Microsoft Networking.
a) Press the Microsoft Networks button.
b) At the next screen, press the Transport and Media
button.
c) Press the Enable button to enable the Microsoft
Network protocols.
d) If Physical Media buttons appear, press the
corresponding button to select either IP/Ethernet, or
IP/Token Ring. After making your selection press Save.
e) Press the Workgroup and Host button.
Xerox Document Centre System Administration Guide
Page 9 - 3
f) At the next screen, press the Workgroup Name button,
using the touch panel keys. Enter the name of the
workgroup in which you want the printer to appear then
press Save.
g) Press the SMB Host Name (this will set the NetBIOS
name) button, using the Touch Screen keys, enter the
desired text then press Save.
h) OPTIONAL STEP: Press the SMB Host Description
button and enter the desired text for this item, then press
Save.
i) Press Save again to return to the Microsoft Networks
screen.
j) Press the Printer Description button.
k) Press the Printer Name button, using the Touch Screen
keys, enter the desired text for this item then press Save.
l) OPTIONAL STEP: Press the Printer Description
button, using the touch panel keys and enter the desired
text for this item, then press Save.
m) Press Save again to return to the Microsoft Networks
screen.
n) Press the Connections button
o) Touch the Maximum Connections soft button on the
Touch Screen and on the keypad enter the desired
maximum connection number between 1 and 30. This
number should be set to equal or greater than the number
of workstations on your Peer to Peer network.
p) Touch the Connection Timeout soft button on the
Touch Screen. On the keypad enter the desired number
of seconds between 0 and 9999.
q) Press Save to exit the Connections Screen.
4.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Page 9 - 4
Xerox Document Centre System Administration Guide
5.
6.
Prepare for print driver installation.
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
Obtain a Configuration Report from the printer to use in
the remainder of the installation.
Xerox Document Centre System Administration Guide
Page 9 - 5
Go to the workstation and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
2.
Verify that the TCP/IP protocol stack is loaded.
Use the CentreWare Network Services CD-ROM to install
print drivers. Details for this are found in the document sup-
plied with your printer entitled CentreWare Network Ser-
vices Guide.
Windows 95/98, Windows NT 4.X Workstation and
Windows 2000 Users
•
•
Add a network printer as you normally would.
Browse for and Double-click the name of the WorkGroup for
the printer as shown on the Configuration Report.
Double-click the NetBIOS Host Name of the printer as shown
on the Configuration Report.
Click once on the Printer Name as shown on the Configura-
tion Report then click OK.
For a new printer you will be prompted for a print driver.
Select Have Disk and browse to the directory with the Docu-
ment Centre driver, select it then click OK.
•
•
•
3.
4.
Open an application and print a test page to verify operation.
If your print job does not print, refer to the Troubleshooting
section of this document to solve the problem.
5.
6.
Check your test job for quality and use the Problem Solving
section of the Document Centre Reference Guide for
resolving print defects.
Repeat this Go to the workstation and... procedure for each
workstation on the network that will print to the printer.
Page 9 - 6
Xerox Document Centre System Administration Guide
10. Windows 2000 LPR and IPP
Printing
Before you Start
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot. This means that if you have configured your DHCP
server with the desired information, you may connect your
Document Centre to your network and go right to the section
entitled Go to the Server/Workstation and....
For information on how your printer can connect to a BOOTP
server, or a RARP server to be assigned an IP address dynamically,
refer to the chapter in this document entitled Dynamic/Static IP
Addresses & WINS. Information in regards to static IP address
configuration may be found within that section as well.
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
Xerox Document Centre System Administration Guide
Page 10 - 1
If you have not already assigned TCP/IP information...
The preceding sections assume that any IP address, subnet
mask, gateway, or host name necessary for network installation
has already been assigned to the Document Centre. If these
components have not been configured, please refer to the
section of this document entitled Dynamic/Static IP
Addresses & WINS before continuing further:
For Dynamic Addressing - Section 3, pages 3-2 thru 3-5.
For Static Addressing - Section 3, pages 3-6 thru 3-8.
Once the printer has been configured to the appropriate TCP/IP
settings, you may proceed to the next step.
Page 10 - 2
Xerox Document Centre System Administration Guide
Go to the Server/Workstation and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
Verify the correct software is loaded.
a) At the Desktop, right mouse click the My Network
Places icon and select Properties. Right mouse click on
the Local Area Connection icon and verify that the
Internet Protocol (TCP/IP) protocol has been loaded.
2.
Add the printer.
a) Open Control Panel and double click the Printers icon.
b) Verify that Network Printer is selected and click Next.
c) The Locate Your Printer screen will appear.
d) Follow the steps to Create a LPR printer OR Create an
IPP printer in the right column.
To create a LPR Printer
a) Select Local Printer; deselect Automatically detect
and install my Plug and Play printer. Click Next.
b) Select Create a new port and choose Standard
TCP/IP port from the pull-down menu. Click Next
twice.
c) Enter the Printer Name or its IP address. The Printer
Name can be either the Host Name or the SMB Host
Name as shown on the configuration report, depending
on the name resolution used by your network (WINS or
DNS). The Port Name is automatically filled in for you
but you can change it if you want to. Click Next.
Xerox Document Centre System Administration Guide
Page 10 - 3
d) The Wizard will automatically detect the Printer Model
for you. If that does not happen select Standard and
choose the your Printer Model from the pull-down
menu.
e) Click Finish. Go to Step 3.
To Create an IPP printer
a) Select Network Printer. Click Next.
b) Select Connect to a printer on the Internet or on your
intranet. Type HTTP:// followed by the printer’s fully
qualified Domain name or IP address in the URL field.
The Printer Name can be either the Host Name or the
SMB Host Name as shown on the configuration report,
depending on the name resolution used by your network
(WINS or DNS). Click Next.
c) Click OK to install the printer driver. Go to Step 3.
3.
Select the driver to be used (Document Centre 480/470/460
drivers are included on the Windows 2000 CD-ROM).
a) A driver list will be displayed. Select Xerox from the
Manufacturers: area. Then select the desired print
driver from the Printers: and click OK. The driver will
be installed.
b) The Default Printer window will open. Select Yes to
make this the default printer, otherwise click the Next>
button.
c) At the Completing the Add Printer Wizard screen,
click the Finish button.
d) Print a Test Page. Verify that it prints. Repeat this Go
to the Server Workstation and... procedure for each
workstation on the network that will print to the printer.
Page 10 - 4
Xerox Document Centre System Administration Guide
11. Microsoft Windows NT 4.X Server
Network (TCP/IP)
Before you Start
NOTE
Your Document Centre has DHCP enabled by default. If you have
configured a DHCP server with TCP/IP information, you can
connect your Document Centre to your network and it will retrieve
its TCP/IP information from the DHCP server when it is turned on.
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
If you are using DHCP, perform Steps 1 through 8b contained
within the Dynamic Addressing portion of the Dynamic/Status IP
Address Assignment & WINS section but DO NOT change any
values. Then read the note before step 9 and determine if you wish
to change the lpr port number. After choosing, complete the
remainder of the procedure.
Xerox Document Centre System Administration Guide
Page 11 - 1
If you have not already assigned TCP/IP information...
The preceding sections assume that any IP address, subnet
mask, gateway, or host name necessary for network installation
has already been assigned to the Document Centre. If these
components have not been configured, please refer to the
section of this document entitled Dynamic/Static IP
Addresses & WINS before continuing further:
For Dynamic Addressing - Section 3, pages 3-2 thru 3-5.
For Static Addressing - Section 3, pages 3-6 thru 3-8.
Once the printer has been configured to the appropriate TCP/IP
settings, you may proceed to the next section.
Page 11 - 2
Xerox Document Centre System Administration Guide
Go to the server and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
Verify the correct software is loaded.
a) At the Desktop, right mouse click the Network
Neighborhood icon and select Properties. Click on the
Protocols TAB and verify that the TCP/IP protocol has
been loaded.
b) Select the Services TAB and verify that Microsoft
TCP/IP Printing is loaded. If this software is not
present, install it using the documentation provided by
Microsoft. Then return to the next step in this document.
2.
Add the printer.
a) Open the Control Panel and double-click Printers icon.
Double-click Add Printer. The Add printer Wizard
starts.
b) Verify that My Computer is selected and click Next>.
c) Click Add Port. From the list that appears select LPR
Port. Click New Port.
d) This will open up the Add LPR compatible printer
window. Type in the IP address of the Document Centre
printer and the printer name and select OK. Note that the
printer name is case sensitive.
e) The Wizard will return you to the previous dialog. Verify
the new IP address you entered is in the list and correct.
f) The check box to the left of the address must be
checked; if it is not, check it then select Next>.
Xerox Document Centre System Administration Guide
Page 11 - 3
g) Insert CentreWare Networks Services CD-ROM and
click Have Disk.
h) Click the Browse button and select the directory
containing the Windows NT drivers. Details for this are
contained in the document entitled Network Services
Guide. Select the PRINTER.INF file then click Open.
i) The Wizard will return you to the previous dialog. Verify
the path and file name are correct and click OK.
j) At the next dialog, enter a name for the printer and select
whether you want that printer to be the default then click
Next>.
k) If the printer will not be shared, click Next>. To share
the printer, check the share checkbox, enter a Share
Name, then click Next>.
l) At the next dialog it is recommended that you print a test
page. Click Finish.
m) Wait for the Test Print to print. A new dialog will ask for
confirmation of the test print; if the page printed, click
Yes. If it did not print, run the Printing Troubleshooter in
NT.
3.
Send a test job to the printer.
a) Check your test job for quality and use the problem
solving section of the Document Centre Reference
Guide for resolving print defects.
b) If your print job does not print, refer to the
Troubleshooting section in this document to correct the
problem.
Page 11 - 4
Xerox Document Centre System Administration Guide
Go to the workstation and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
2.
Verify that the TCP/IP protocol stack is loaded.
Use the CentreWare Network Services CD-ROM to install
print drivers. Details for this are found in the document sup-
plied with your printer entitled CentreWare Network Ser-
vices Guide.
3.
4.
5.
Connect the printer that you just created to the shared
resource on the server.
Open an application on the workstation and print a test page
to verify operation.
Check your test job for quality and use the problem solving
section of the Document Centre 490/480/470/460 Refer-
ence Guide for resolving print defects.
6.
Repeat this Go to the workstation and... procedure for each
workstation on the network that will print to the printer.
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Page 11 - 5
Page 11 - 6
Xerox Document Centre System Administration Guide
12. OS/2 (TCP/IP) Networks
Before You Start
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot. This means that if you have configured your DHCP
server with the desired information, you may go right to the
heading in this section entitled Go to a Workstation and....
For information on how your printer can connect to a BOOTP
server, or a RARP server to be assigned an IP address dynamically,
refer to the section in this document entitled Dynamic/Static IP
Addresses & WINS. Information in regards to static IP address
configuration may be found within that section as well.
Xerox Document Centre System Administration Guide
Page 12 - 1
If you have not already assigned TCP/IP information...
The preceding sections assume that any IP address, subnet
mask, gateway, or host name necessary for network installation
has already been assigned to the Document Centre. If these
components have not been configured, please refer to the
section of this document entitled Dynamic/Static IP
Addresses & WINS before continuing further:
For Dynamic Addressing - Section 3, pages 3-2 thru 3-5.
For Static Addressing - Section 3, pages 3-6 thru 3-8.
Once the printer has been configured to the appropriate TCP/IP
settings, you may procede to the next step.
Page 12 - 2
Xerox Document Centre System Administration Guide
Go to a workstation and...
NOTE
This procedure assumes that any TCP/IP components necessary for
network installation have already been assigned to the Document
Centre. If these components have not been configured, please refer
to the appropriate information contained within the section entitled
Dynamic/Static IP Addresses & WINS before continuing further.
1.
2.
3.
4.
Create a new printer and load print drivers from the CD-
ROM.
Create a printer share and its access permissions (sharing and
connecting).
Start LPRPORTD/LPRMON, ping printer, open EPM and
send a print job to the printer.
Check your test job for quality and use the problem solving
section of the Document Centre Reference Guide for
resolving print defects.
5.
6.
If your print job does not print, refer to the Troubleshooting
section in this document to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer.
Xerox Document Centre System Administration Guide
Page 12 - 3
Page 12 - 4
Xerox Document Centre System Administration Guide
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
4.
Enable Microsoft Network printing.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
Enable the Protocol and Media.
a) At the next screen, press the Microsoft Networks
button.
b) At the next screen, press the Transport and Media
button.
c) At the next screen, press the Enable button to enable the
Microsoft Network protocols.
d) If Physical Media buttons appear, press the
corresponding button to select either
NetBEUI/Ethernet or NetBEUI/Token Ring. Press
Save.
Page 13 - 2
Xerox Document Centre System Administration Guide
5.
Assign the Workgroup and Host names.
a) You will be returned to the previous screen; press the
Workgroup and Host button.
b) At the next screen, press the Workgroup Name button.
Using the touch panel keys, enter the name of the
workgroup in which you want the printer to appear, then
press Save.
c) You will be returned to the previous screen. Press the
SMB Host Name button, using the touch panel keys and
enter the desired text for this item, then press Save.
d) OPTIONAL STEP: Press the SMB Host Description
button, enter the desired text then press Save. You will
be returned to the previous screen.
e) Press Save again to return to the previous screen.
Assign a Printer Name and Description.
6.
a) Press the Printer Description button.
b) Press the Printer Name button. Using the touch panel
keys, enter the desired text for this item then press Save.
Press Save again to return to the previous screen.
c) OPTIONAL STEP: Press the Printer Description
button, using the touch panel keys, enter the desired text
for this item then press Save.
d) Press the Connections button.
Xerox Document Centre System Administration Guide
Page 13 - 3
e) Set Maximum Connections and Timeout.
f) Touch the Maximum Connections soft button on the
touch screen and on the keypad enter the desired
maximum connection number between 1 and 30. It is
recommended that this value should be set at the default.
g) Touch the Connection Timeout soft button on the
Touch Screen. On the keypad enter the desired number
of seconds between 0 and 9999. Press Save to exit the
connections screen.
7.
8.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Prepare for print driver installation.
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
Page 13 - 4
Xerox Document Centre System Administration Guide
Go to the workstations and...
1.
Perform an OS2 Warp (4.0) Selective Install.
a) Install Both NetBIOS (NetBEUI) and NetBIOS for IP
during the install process.
b) Select and Enable all of the file and print sharing options
during the Selective Install process.
2.
Create a shared resource and connect it to the network
device.
a) Double-click on the Connections Icon.
b) Click on the + symbol next to Network.
c) Click on the + symbol next to Network Services.
d) Double-click on Start File and Print Client.
e) Close the Logons window.
f) Double Click on Shared Resources and Network
Connections.
g) Close the Connections Window.
h) Enter a valid user/password (the one entered at the client
installation).
i) Select the Connections tab of these property pages.
j) Select the Create connection button.
k) Set the resource type to Printer.
Xerox Document Centre System Administration Guide
Page 13 - 5
l) Enter the machine’s hostname in the Server field
m) Select the desired lpt port.
n) Verify that the Connect to resource at logon button is
selected.
o) Place the cursor in the server field and press the Enter
key on the keyboard.
p) Click the OK button after the share name appears in the
Resource window.
q) Close the Shared Resources and Network
Connections - Properties window.
r) Double-click on the Connections Icon.
s) Double-click on Printers.
t) Close the Connections window.
u) Double-click on Printer in the Printers window. DO
NOT CHOOSE THE NETWORK PRINTER OPTION.
v) Enter a name for the local queue in the Printer window.
(Overwrite the printer that already appears with
something unique - this does not have to be the share or
hostname of the printer)
w) Make sure the cursor is still in the printer window and
press the Enter key on the keyboard.
x) Select familiar w/ OS/2 if prompted.
y) Highlight the correct lpt port (assigned in step 2m).
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3.
Install a new printer driver.
a) Insert CentreWare CD into your CD-ROM drive.
b) Make a /desktop/drivers directory from an OS/2
Window.
c) Copy the driver files from the CD-ROM disk to the
/desktop/drivers directory.
d) Click the Install new printer driver... button.
e) Select Other OS/2 printer driver.
f) Enter the correct directory in the appropriate field.
g) Click the Refresh button.
h) Click the Install button after you see the driver
description appear.
i) Click the OK button to confirm that the driver has been
installed.
4.
Highlight the OS/2 driver in the Default printer driver
window and click the Create button.
5.
6.
Close the Printers window.
You are now ready to print to the local queue created in step
2v.
7.
8.
Print a test job.
Check your test job for quality and use the problem solving
section of the Document Centre Reference Guide for
resolving print defects.
9.
If your print job does not print, refer to the Troubleshooting
section in this document to correct the problem.
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14. Macintosh Networks (AppleTalk)
Before you start
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
This procedure assumes you have Macintosh computers equipped
with an Ethernet card or Token Ring card that is connected to the
network and you are currently printing using the AppleTalk
protocol.
As part of the procedure in this section you will need to know the
following information, the AppleTalk Name you wish to assign to
your printer, and the AppleTalk Zone (if used) in which your printer
will reside.
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Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Access the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enable the AppleTalk protocol.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the AppleTalk button.
d) Press the Protocol and Media button.
e) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
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4.
Assign a Name and Zone to your printer.
a) You will be returned to the previous screen. Press the
AppleTalk Settings button.
b) At the next screen, press the Printer Name button, enter
the name you want for the printer (this is the name that
will appear in the Chooser on your workstations) using
the touch panel keys.
c) Press the Zone Name button, enter the desired text for
this item using the touch panel keys (the printer default
is * which means the printer will appear in ALL zones).
When finished press the Save button twice to record the
changes.
5.
6.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Print a Configuration Report page from your printer to use
in the remainder of the installation.
a) Repeat Steps 2a and 2b.
b) Select System Setting.
c) Select Configuration Report.
d) Select Print Configuration Report Now.
e) Select Cancel.
7.
Prepare for print driver installation.
a) Review the AppleTalk Settings: area of the
Configuration Report page and verify that AppleTalk
is enabled, the AppleTalk Name is correct, the
AppleTalk Zone is correct (if used).
b) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
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Go to the workstation and...
1.
Use the CentreWare Network Services CD-ROM to install
print drivers and the Macintosh PUtility on the workstation.
Details for this are found in the document supplied with your
printer entitled CentreWare Network Services Guide
2.
3.
Send a test job to the printer from an application programme.
Check your test job for quality and use the Problem Solving
section of the Document Centre Reference Guide for
resolving print defects.
4.
If your job did not print see the Troubleshooting section in
this document to correct the problem.
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15. Banyan VINES Network
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment.
Go to the Document Centre and...
1.
2.
Connect your Document Centre to the network with the
appropriate cabling.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
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3.
Enable Banyan VINES printing.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the Banyan VINES button.
d) Press the Protocol button.
e) Press the Enable button to start the Banyan Vines
protocol and press Save.
4.
Configure User Name settings and Password.
a) At the next screen, press the Settings button.
b) At the next screen, press the User Name/PC Print
Destination button, enter the desired text for this item
using the touch panel keys, then press Save.
c) Press the User Password button. Enter the desired text
for this item using the touch panel keys, then press Save.
d) Press the Print Service Name button. Enter the desired
text for this item using the touch panel keys. When
finished press the Save button twice to record the
changes.
5.
6.
Exit the Tools Menu.
a) Press the Exit Tools button. The printer will store the
settings you have made.
Print a Configuration Report page from your printer to use
in the remainder of the installation.
a) Repeat Steps 2a and 2c.
b) Select System Setting.
c) Select Configuration Report.
d) Select Print Configuration Report Now.
e) Select Cancel.
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7.
Prepare for print driver installation.
a) Check the Configuration Report page and verify that
Banyan VINES is enabled and the other Banyan
Settings are correct.
b) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to the server and...
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Go to the server and...
1.
Configure the Service and Queue
a) Using the MUSER utility, create a user name and assign
a password for the printer. The user name and password
must be the same that were entered at the Document
Centre.
b) Using the MSERVICE utility, highlight and select ADD
a server-based service.
c) At the Add A Service Screen, enter the StreetTalk
name and description when prompted.
d) Select the server on which you want to create the
service.
e) Select Banyan Print Service.
f) Select an appropriate disk location when prompted.
g) A message will be displayed stating that the service is
running, but is not yet available to users.
h) Press the F10 key to continue.
i) The Configure Queue Screen will be displayed.
j) Press the F10 key to accept the defaults.
Configure the Paper Formats
2.
a) The Configure Paper Formats Screen will be
displayed.
b) Press the Escape key to continue without making any
changes.
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3.
Configure Access Lists and Print Destination.
a) The Access Lists screen will be displayed.
b) Press the F10 key to accept the defaults.
c) The Add a Destination screen will be displayed.
d) Select PCPrint and press Enter.
e) From the Destination Attributes Screen, enter the
Document Centre user name as the PCPRINT ST name
and Description, and then press the F10 key.
NOTE
The PCPrint ST name must be the same as the user name created
and must also match the Street Talk (user) Name entered at the
printer.
f) The Output Strings Screen will be displayed. Press the
F10 key to accept the defaults displayed on the screen.
g) The Enable Strings Screen will be displayed. Press the
F10 key to accept the defaults displayed on the screen.
h) Select No and press Enter when you are prompted to
add another destination.
4.
Enable the Print Queue.
a) The Print Queue Status Screen will be displayed.
b) Change the Printing jobs and the Accepting jobs fields
to Yes and then press the F10 key.
c) A message will be displayed stating that the printer is
ready to accept and print jobs. Press the F10 key to
continue.
d) The Manage A Service screen will be displayed.
e) Press the Escape Key to return to the Manage Services
main menu.
5.
Power off and power on the Document Centre for these setup
options to take effect.
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16. Internet Services
Overview
With the scan or fax options installed, you may also use Internet
Services to create, modify and delete scan or fax templates.
With Internet Services and a web browser users can print or scan
documents using the Document Centre and System Administrators
can:
-
enable users to print and scan without installing any client
software
-
-
-
-
integrate into other web-based printer management tools
remotely configure and manage Xerox Printers
monitor printer and consumable status
easily access Xerox support home pages and customer-
definable hotlinks
Easy Setup
Administrators will enjoy the convenience of being able to define
printer settings and network connections from any workstation with
a web browser. When installing several printers on the network, the
programme’s clone feature provides a quick shortcut to duplicating
the settings from one printer to another.
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Simplified Navigation
There’s no need to remember where a particular feature is located
within CentreWare Internet Services. Simply use the Table of
Contents or Device Index pages to locate the desired function. This
link will quickly navigate to the appropriate pages.
Remote Configuration and Management
System administrators can remotely configure, monitor and manage
printers on local and wide area networks. At the click of a button,
administrators have access to such information as printer
configuration and performance data. Multi-tiered password security
is provided for each printer configuration.
Printer and Consumable Status
CentreWare Internet Services allows the administrator to perform
up-to-the-minute status checks to keep Xerox printers fully
operational. Administrators can monitor the status of toner and other
consumables on Xerox printers.
Remote Diagnostics and Troubleshooting
The accessibility of printer and network information provides
administrators with the means to remotely detect network printing
problems quickly and accurately. By minimizing printer downtime,
administrators will improve workgroup satisfaction with network
printing.
Hotlinks to Customer Support
Hotlinks are provided for easy access to Xerox product information,
software updates, and support resources. Administrators can also
specify web sites for use when additional support assistance is
needed.
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Who should read this chapter
This chapter is designed for Network Administrators and general
users of Internet Services. Network Administrators should use the
guide to gain an understanding of Internet Services software and to
perform many Document Centre set up and management tasks over
the Internet. General users can use the guide to perform tasks that
do not require configuration access or administrative rights.
How to Get Help
HTML (HyperText Markup Language) Help is provided with
Internet Services. You can access this online help by clicking the
Help button in the bottom frame of the browser window and
navigating the directory within Internet Services. HTML Help
includes descriptions of all of the features and options within
Internet Services.
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Before You Start
Your Document Centre device and workstation(s)
must be connected to a network which has the TCP/IP
protocol enabled.
This procedure assumes you have a general
knowledge of your network type and the operation of
your Web Browser software, and that your Document
Centre printer has been assigned all TCP/IP
information.
Configure your printer
NOTE
To use Internet Services on the Document Centre
490/480/470/460 ST, this feature must be enabled.
The procedure below is supplied to enable this feature
or disable it if you do not wish to use Internet
Services.
1.
Connect your Document Centre to the network
with the appropriate cabling.
2.
3.
Go to the Document Centre control panel.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current
password. Press the Enter button when
finished. The Touch Screen will be used
for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
4.
Enable the Network Protocol.
a) Wait for the screen to refresh and press the
Connectivity and Network Setup button.
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b) Wait for the screen to refresh and press the Network
Setup button.
5.
6.
Press the TCP/IP Options button.
Press the HTTP/IPP button. Then press either the Enable or
Disable button as desired.
7.
Press the Exit Tools button.
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Browser Configuration
Supported Environments and Web Browsers for the
Document Centre 490/480/470/460 ST.
The table below lists the web browsers that can be used to monitor
a Document Centre 490/480/470/460 ST in the supported operating
system environments.
Operating
Environment
Netscape
4.0X
Netscape
4.5X thru 4.7X
Internet
Explorer
4.X
Internet
Explorer
5.X
Microsoft
Windows 95/98
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
N
Y
Y
Y
N
Microsoft
Windows NT 4.0
Microsoft
Windows 2000
Macintosh System
8.6
Mac OS 9.0
Y
Y
Y
Y
N
Y
N
Y
Solaris 2.5/2.6
(SunOS 5.5/5.6)
Solaris 7
Y
Y
Y
Y
Y
N
Y
(SunOS 5.7)
Solaris 8
Supported
with patch
available
from
(SunOS 5.8)
Microsoft
Web Site
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While Xerox is testing other browsers which are beta releases for
compatibility with Document Centre Internet Services, to ensure
that you can perform all the functions contained in Internet Services,
it is recommended you use one of the browsers shown in the table
above.
Enable Java Script in your Web Browser
If you are using Netscape Navigator or Internet Explorer, ensure
that Java script is enabled.
Refer to the documentation or online help for your browser to
perform this function.
Enable Refresh in the Browser
Refresh clears files in your cache each time you enter a new web
page.
For optimum performance using Internet Services, set your browser
to refresh each time you access a web page.
Refer to the documentation or online help for your browser to
perform this function.
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Internet Services Interface Features
When you enter Internet Services, you access the Document Centre
Home Page, which is the starting point for the application. From
the Home Page, you access other pages in the application.
Document Centre Home Page
To access Internet Services, perform the following procedure:
1. Type in the IP address of the Document Centre in your
browser’s Address or Location field. For example,
http://10.12.123.234. The Document Centre’s Home Page
appears, which displays the links to other pages.
2. To go to other pages, click an icon or a link to access the
desired page.
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Pages and Frames
From within Internet Services, each main page has a tab. Clicking
the tab displays the desired page. Other sub pages are available
from within each tab.
Some Internet Services pages are divided into a left and right
frame. The left frame will contain status information or links that
will display new information about the Document Centre to which
you are connected. The width of the left and right frames can be
adjusted by sliding the divider between the two frames. On some
pages, information in the left frame is shown in tree or
directory/folder format. Clicking the plus (+) sign will expand the
tree, while clicking the minus sign (-) collapses the tree.
As an example the Services Page is shown below.
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Page Buttons
The table below lists the common buttons that are available on the
Internet Services pages and frames.
Button Name
Action performed when selected
Write and Save modifications to the Distribution Template.
Access network or local directory paths.
Apply
Browse
Default Settings
Delete Job
Restores the SNMP Community Names to their default values.
Cancel or delete a print job from the Document Centre print
queue.
Device Home
Device Index
Access the Home Page of the Document Centre to which you are
connected.
Access Internet Services index and contents for the Document
Centre pages.
Help
Access Internet Services HTML Help system.
Index
Access Internet Services index and contents for the Document
Centre pages.
Print Test Page
Print a test page on the default paper size, type, and color (Note
that accounting information may be necessary.
Font Listing
Refresh Alerts
Refresh Counters
Refresh Jobs
Refresh Status
Restore
Display a listing of available fonts.
Update the Alerts Page with the latest alert information.
Update usage counters with current values.
Update the Jobs Page with new job listings.
Update the page with the latest device status information.
Return the settings to their previous settings in the Distribution
Template.
Restore Default
Values
Return the settings to their default values.
Restore Settings
Submit Job
Return the settings to their last saved values.
Submits a job for processing.
For details, see the section entitled “Accessing the Document
Centre Properties” later in this chapter.
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Administration Logon
The Network administrator factory default username and password
for the embedded HTTP server is listed in the following table. It is
the same logon that is required for access at the Document Centre.
This logon is needed when modifying Document Centre properties
using Internet Services. For details on modifying Properties see the
section entitled Accessing the Document Centre Properties.
Embedded HTTP Server Administrator Logon
Administrator Username
Administrator Password
admin
1111
It is recommended that you change this password after the initial
logon to prevent unauthorized access to the HTTP server.
How to change the Administrator Password.
1.
2.
Go to the Document Centre control panel.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
4.
5.
Press the Access and Accounting button.
Press the Tools Mode Access button.
At the next screen, press the User Number field. When the
background of this field turns black, use the numbers on the
keypad to enter a new number. Record this number and keep
in a safe place.
6.
Press the Close button. Then press Exit Tools. Re-enter the
Tools menu to validate the change has taken effect.
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Internet Services Use
This section of the Internet Services chapter explains how to
perform tasks using the Services pages for printing and scanning
documents over the Internet/intranet. Delayed, Proof, and Secure
printing options are also provided. You can scan documents at the
Document Centre using Distribution Templates, which are set up
using the Services Pages. Documents can be scanned to File or Fax,
simply by using a template and scanning the document.
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Print Documents with Job Submission on the Services Page
Print-ready documents can be quickly and easily submitted for
printing using the Services Page. A print-ready document is a file
that has been formatted and saved for printing from the application
that created it or was printed to file by a printer driver. Keep in
mind that large print jobs need adequate space on your hard drive
when printing.
NOTE
Selecting print and/or finishing options from the Services Page will
override, but not reformat, existing PostScript or PCL print-ready
documents.
The following file formats can be printed from the Services page:
•
•
•
•
•
PCL
PostScript
TIFF (Tagged Image File Format)
ASCII Text
PDF (Portable Document Format) Document Centre
490/480 ONLY
NOTE
ASCII text files, from systems other than PCs, may not print
correctly if hard carriage returns (ASCII Control-M) are not used as
line delimiters in the text.
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How To Print from your Web Browser
To submit a document to print:
1. To access Internet Services open your Web Browser and enter
the TCP/IP address (or fully qualified domain name) in the
Address or Location field and press Enter.
2. Your Browser will display the Document Centre Home Page.
3. Click the Services button or link from the Document Centre
Home Page.
4. The graphic above shows the top of the Services Page which
enables printing.
5. Select the Job Submission radio button at the top of the page
just below the tabs.
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6. In the Printing section of the screen, select options according
to your job requirements:
•
•
Type in the number of copies needed.
Select other options, such as two sided printing, orientation,
stapling, or output destination for your job from the drop-down
lists.
•
•
Paper options, such as tray, size, media type, and color.
Type an Account and User ID for accounting.
NOTE
The Accounting fields are only visible if accounting is enabled on
your Document Centre.
Types of Printing
Immediate
Prints as soon as the Submit Job button is
pressed.
Proof
Prints one set of multiple copies to allow for
review. After review, you may release the
remaining sets for printing or delete the job to
make changes.
Delayed
Secure
Set the hour and minute and select AM or PM to
print a job at the specified time.
Enter a password (four digit number) to enter at
the Document Centre keypad for documents that
need to be kept secure.
7.
8.
In the Delivery area of the screen, select the desired type of
printing. See the table above for a description of each.
In the File Name text entry box at the bottom of the screen,
type the path and file name or click the Browse button to
locate the print-ready file to process.
9.
When finished with your selections, click Submit Job to
process your job. Click OK if prompted. Wait for Job
Submission screen to reappear before exiting so your print job
will not be deleted.
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Releasing a Secure Print Job at the Document Centre
1. Go to the Document Centre control panel and press the Job
Status pathway button.
2. Find your document on the list of All Incomplete Jobs. Press
the name until it highlights, which selects the job.
3. On the screen that appears, press Delete to delete the job or
press Release to release the job for printing.
4. The touch screen will display a password prompt.
5. With the keypad, enter the four digit code you used when you
submitted the job from your Web Browser then, on the touch
screen press the Enter button.
6. Your job will print.
Releasing a Proof Print Job at the Document Centre
1. Go to the Document Centre and retrieve the first copy of your
job. Review the copy to be sure it printed as desired.
2. At the control panel press the Job Status pathway button.
3. Find your document on the list of All Incomplete Jobs. Press
the name until it highlights, which selects the job.
4. On the screen that appears, press Delete to delete the job if it is
not printed as desired or press Release to release the job for
printing.
5. The Document Centre will print the number of copies of your
job that you selected in the Web Browser.
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Scanning Documents
NOTE
The ability to scan documents with the Document Centre device is
an optional feature. If your Document Centre does not have the
scan option installed, you do not need to read this section of the
chapter.
This Scanning Documents section explains how to use and create
templates for scanning documents at the Document Centre. You can
scan a document with specific scan parameters that you select using
Internet Services, or use the settings provided from a default
template.
The first step is to choose an existing template or create one for
scanning using the Distribution Templates pages. Once the
template is set up, go to the Document Centre, update the template
list and choose the template, then scan the document. Documents
are scanned to a Tagged Image File Format (TIFF) or Portable
Document (PDF).
Scanning Functionality
Internet Services provides the following scanning capabilities that
you can perform:
•
Scan to File (folder) — scan a document and store the elec-
tronic version in a specific document directory on a network
file server.
•
Scan to Fax (folder)— scan a document and fax to specified
recipient(s).
NOTE
Faxing on the Document Centre 490/480/470/460 ST is only
available with an external faxing hardware and software solution.
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Distribution Templates
Distribution templates control the manner in which a scanned
document is processed. They contain specific instructions that
define the electronic document’s format and details about how to
file, fax, store or distribute a scanned document. A default
distribution template is provided for Internet Services.
Distribution templates created with Internet Services are stored on
the Document Centre device. A Template Pool is a directory
location on a server.
Templates can be created once and used repeatedly. For example,
you may want to create a template with settings that you
consistently use when scanning documents. Then, each time you
scan, you can select the template and not have to change the
settings.
To access Distribution Templates:
1. Access Internet Services.
2. Click the Services tab or click Services from the Document
Centre Home Page.
3. Select Distribution Templates.
NOTE
If Distribution Templates is not selectable, Scanning is not enabled
on the Document Centre or repositories have not been defined.
The list of available templates appears in the Distribution Template
directory tree.
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Template Management
Distribution templates can be created, modified, or deleted using
Internet Services. You can create a brand new template for your
own use, or modify an existing template.
If you want to...
Do this...
Create a new template
with customized
settings for personal
use
1. Access the Services Page and access Distribution Templates.
2. Create a new template and customize the template settings.
3. Apply the settings.
4. Save the template.
OR
5. Update the template list at the Document Centre.
6. Select the template at the Document Centre.
7. Scan the document at the Document Centre.
Create a template for
multiple use
Select a template for
one time use
1. Go to the Document Centre.
2. Select a template (or the default template) at the Document Cen-
tre.
3. Scan the document at the Document Centre.
Scan a document to file
1. Access the Services Page and access Distribution Templates.
2. Create a new distribution template with a directory (folder) loca-
tion as a filing destination. You could use the default scan to file
template.
3. Update the template list at the Document Centre.
4. Select the scan to file template at the Document Centre.
5. Scan the document at the Document Centre.
6. Access the directory (folder) to view the location of the scanned
file.
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If you want to...
Do this...
Scan a document
and fax
1. Access the Services Page and access Distribution Templates.
2. Create a new distribution template with Fax as a filing destination
(Fax folder) and select faxing delivery and recipient options.
3. Apply the settings.
4. Update the template list at the Document Centre.
5. Select the fax template at the Document Centre.
6. Scan the document at the Document Centre. The RightFax soft-
ware detects the document in the Fax folder and automatically
faxes the document to the recipient(s) specified in the template.
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Distribution Templates
This procedure creates a new template with settings from the
default distribution template.
To create a new template:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field. Click Ser-
vices from the Document Centre Home Page.
2. At the top of the screen, select the Distribution Templates.
3. Click the New button at the top left corner of the Services tab.
4. Type a name and description for the template.
5. Click the Apply button. The template is created and is added to
the Distribution Template tree. This template will have all the
default properties. To change these settings read the next sec-
tion entitled Template Settings.
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Template Settings
Templates can automatically control characteristics such as:
•
•
scan destination (document folder, Fax folder)
scanned document output format (TIFF, Multi-page TIFF,
and PDF)
•
•
•
image settings (resolution, contrast, etc.)
fax sending options (send time, recipients)
document management (fields for name, label, default val-
ues)
These characteristics are settings that you can specify in Internet
Services, including: General (template description), Scan Settings
(scan options), Distribution (storage and destination options), and
Document Management Fields. These options are described in the
following sections.
General Settings
Contains the template name, template description, template owner
name, suppress job log, and confirmation sheet settings.
To modify the General settings:
NOTE
Template names can not be changed. You must delete the old
template and create a new one with the new name.
1. Type a new description or owner name.
2. Select the appropriate checkbox to suppress the job log or print
a confirmation sheet.
NOTE
Suppress Job Log cannot be selected if the template is for faxing.
3. Click Apply.
4. To return to the previously saved settings, click Restore.
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Scan Settings
Scan settings are the scan processing characteristics used when
scanning with Internet Services. Use the scroll bars to view all the
settings.
To edit scan settings:
1. Click the Edit button next to Scan Settings. Depending on
screen resolution and Browser window sizing you may need to
scroll down.
2. Review the table on the next page that shows setting names
and a description of the feature, then make the desired selec-
tions to the image and size settings.
3. When finished, click the Apply New Settings button.
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The following table shows the available scan settings that can be
defined in a template and a description of each.
Category
Setting
Description
Basic
Original Type
Auto (default) automatically detects the type of original.
Text indicates that the original is text or line art.
Photo indicates that the original is a photograph.
Auto Exposure
Used for enhancing documents with colored backgrounds by
adjusting for different types of images.
On (checkbox selected) selects an appropriate exposure level
for the original document.
Off (checkbox deselected) uses the Lighten/Darken setting for
the exposure level.
Sides Imaged
Original Size
Print the image on one side or two sides of the paper.
Document
Options
Selects the page dimensions of the scanned image to match the
original size.
Normal specifies a standard size (Letter or A4).
Pre-set specifies a pre-defined size.
Custom specifies a size that you set.
Auto varies dimensions of the scanned image to match the
original size automatically.
Image
Adjustment
Lighten/Darken
Contrast
Lightens or darkens the brightness of the printed image.
Adjusts the clarity (difference in gray shades) of the printed
image. Increased contrast makes the image more defined in
black and white. Decreased contrast makes the image more
defined in gray tones.
Sharpen/Soften
Graphics
Softens or makes the edges of the printed image more
pronounced.
Normal sets the continuous-tone reproduction to 106 dpi
screens.
Emulate DocuTech allows Xerox DocuTech users to set the
continuous-tone reproduction to emulate the DocuTech at a
lower 85 dpi screen setting.
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Category
Setting
Resolution
Description
Image
Options
Prints the image in a selected number of dots per inch (dpi). A
higher dpi, such as 600 x 600, produces a higher quality image,
but creates a larger file size.
Edge Erase
Erases the left/right/top/bottom margins of the document.
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Distribution Settings
Filing Destination
Filing destinations are the defined scan repositories. Scanned
documents are scanned to public folders or directories. A Public
Folder is a repository location that is usually a file server directory
that is defined and configured by a network administrator
specifically for scanned documents. You can also scan to a fax
repository. For more information see the section entitled
Distribute to Fax (in this chapter).
To edit a filing destination:
1. Select a destination path from the Destinations list.
2. Click the Edit button.
3. On the screen that appears, make the desired changes to the
destination repository, path, filing policy, document name, or
output format.
4. Click the Apply New Settings button.
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To delete a filing destination:
1. Select the defined destination path.
2. Click the Delete button.
3. The template will be removed from the Distribution Templates
tree.
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To define a new destination:
1. Use the drop list menu to select the type of destination (Public
Internet Folder or Fax if your device is so equipped), then click
the Add button.
2. Refer to the table on the next page for settings information
then, specify a new destination repository, path, filing policy,
document name, or output image format based on how you
want your document to be filed and rendered.
3. Click the Apply New Settings button.
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Distribute to File
Category
Filing
Setting
Select from
Description
Internet Service’s ability to automatically send scanned
Destination Repository
images to File (folder) or Fax (folder).
Servers
Path to
Document
Directory path for the scanned document.
Name of the scanned document.
Document
Name
File Format
Tagged Image File Format (TIFF) of the scanned output file.
TIFF indicates that each page of the document is stored in a
separate image file.
Multi-Page TIFF indicates that all pages of a document are
stored in a single file.
PDF indicates the document pages will be stored as images
in a Portable Document Format file. This mode does not
support text-searchable PDF documents.
If Document Append to Existing File adds the new file to the previously
Already
Exists
scanned folder in the specified repository.
Overwrite Existing File overwrites the folder and file that
were previously scanned with the new folder and file.
Do Not Save matches the document name for the folder
specified in the template.
Rename New File generates an alphanumeric name for the
folder based on the document name specified in the template.
The folder names increment when more documents are
scanned. You can scan up to 999 times with a template using
Rename New File. After that number, an error sheet is
generated by the Document Centre.
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Distribute to Fax
If you have an external fax hardware or software solution installed,
you can also scan to a Fax folder. When you scan to a Fax folder,
your fax solution software detects the Fax file in the repository and
sends the fax to the specified recipient(s). You can access the fax
settings for modification by clicking Edit.
To edit fax information:
1. Select a Fax destination and click Edit (under Destinations).
2. Refer to the table below and select the delivery options.
3. Enter the desired recipient information.
4. Click the Apply New Settings button.
Category Setting
Description
Fax
Delivery Immediate sends the fax immediately.
Delayed Send sends the fax at the Hour/Minute and
AM/PM specified.
Recipients
Enter
Phone
Number
Type the phone number and click the button with the
green arrow to add the number to the list.
Click the button with the red X to remove the number
from the list.
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Document Management
If you have document management software installed, you can
assign attributes to index, sort, and retrieve your documents.
.
1. Select Add or Edit to add or modify the field attributes which
will satisfy the requirements of your document management
software.
2. On the screen that appears, make any desired addition or
change to the Document Management Field.
3. If the Field Name is user editable, enter a Field Label to iden-
tify the purpose of the field to the user.
4. If the Field Name is not user editable, enter the Default Value.
5. Click on Add New Field to store changes or Restore Settings
to return the settings to their previous values.
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Deleting Distribution Templates
This procedure removes a template from the Document Centre.
To Delete a template:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field. Click Ser-
vices from the Document Centre Home Page.
2. At the top of the screen, select the Distribution Templates.
3. Select a template from the tree.
4. Click the Delete button at the top left corner of the Services
tab.
The template is deleted and removed from the Distribution
Template tree.
NOTE
The default template cannot be deleted.
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Copying Distribution Templates
This procedure creates an exact copy of the selected template.
To copy a template:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field. Click Ser-
vices from the Document Centre Home Page.
2. At the top of the screen, select the Distribution Templates.
3. Select a template from the tree.
4. Click Copy. The new copy of the template appears.
5. Type a new name for the template.
6. Click Apply.
Updating the Template List at the Document Centre
After a template is created or deleted, the template list on the
Document Centre must be updated to display the new template or
to remove the deleted template. Internet Services templates are
listed at the top of the list and are preceded with an @ symbol.
To update the template list:
1. Go to the Document Centre control panel/touch screen and
press Features.
2. Press All Services then press Network Scanning.
3. On the Touch Screen, select Update Template List.
The template list is refreshed and any newly created or updated
templates are visible. For complete information about the
Document Centre control panel/touch screen, see the
additional administrative documentation that came with your
Document Centre.
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Manage Jobs with Internet Services
This section explains how to perform tasks using the Jobs page.
You can view all print and scan jobs that are processed by the
Document Centre. Job name, owner, type, and number of copies are
displayed on the page. If permissions allow, and jobs have not yet
processed, you can delete these print and scan jobs using the Jobs
page.
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Active Jobs
Displays on the page all print and scan job information in the
Document Centre job queue and provides features which allow
users to view and control jobs. Jobs that are processed from
Internet Services are named webclient in the Owner column.
Viewing the Active Jobs List
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Jobs tab or click Jobs in the directory tree. The
Active Jobs Page appears, which contains job information.
The screen displays the job name, the owner of the job, job sta-
tus, the type of job, and the number of copies requested.
3. Click Refresh Jobs to update job list and status information.
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Deleting Jobs
To delete job(s) from the jobs list:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Jobs tab or click Jobs in the directory tree. The
Active Jobs information displays.
3. Highlight the job that you want to delete.
4. Click Delete Job. The job is removed from the jobs list.
5. A dialog box appears. Click OK to proceed with the deletion.
6. To see that the job has been removed from the jobs list, click
Refresh Jobs to update the list.
NOTE
If a job is printing or has already printed, a dialog appears stating
that the job(s) cannot be deleted.
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View Document Centre Status with Internet Services
This section explains how to check the Document Centre
490/480/470/460 ST status using the Status pages. The status of the
device, such as a paper jam or ready to print, appears on the page.
You can also check to see if the paper trays are loaded or need
reloading. Any alert messages can be viewed to provide more
details on any fault or problem with the Document Centre.
The Document Centre’s general device, alert message, and tray
status can be displayed using Internet Services. You can also restart
the machine from the General Status Page.
Viewing General Status
Displays general information, such as whether the printer is
operational.
To view printer status:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Status tab or click Status in the directory tree.
3. You may review status information at this screen.
4. If you suspect that the status of the device has changed, click
the Refresh Status button to reload status information from
the device.
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Viewing Active Alert Messages
Displays detailed information about a fault or problem. The status
code of the alert is also displayed for reference if Xerox customer
support is needed.
To view alert messages:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Status tab or click Status in the directory tree.
3. Click Alerts. Any active alert messages and status code are
displayed on the page.
4. Click Refresh Alerts to update the page with current alert
information.
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Viewing Tray Status
To view paper supply and output tray status:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Status tab or click Status in the directory tree.
3. Click Trays. The paper supply, including the paper’s tray, sta-
tus, size, color, and type are displayed on the page. Output tray
status, including the installed paper tray and its status, also
appears.
4. Click Refresh Tray Status to update the page with the latest
tray status information.
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View Document Centre Properties with Internet Services
This section explains how to perform tasks using the Properties
Pages. The Properties Pages of Internet Services contain vital
information concerning the Document Centre’s printer, print job,
connectivity, HTTP settings, services, and distribution templates
settings. You can remotely view and set configuration and options
from your browser.
Internet Services supports the Internet Printing Protocol (IPP). See
the administrative documentation that accompanied your
Document Centre for more information.
Accessing the Document Centre Properties
Properties are the default parameters or settings that control the
Document Centre and how it operates. General users can view the
settings contained within the Properties Page, but only Network
Administrators can modify them. The Network Administrator’s
username and password is required the first time settings are
applied in the Properties Page during a browser session.
NOTE
You must possess Network Administrator (Admin) rights for the
embedded HTTP server and have knowledge of your Document
Centre’s configuration to perform the modification tasks explained
in this chapter.
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
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Description
Description contains information that identifies a specific
Document Centre model, name, and physical location.
To set identification for the Document Centre:
1. Click the Properties tab or click Properties in the directory
tree.
2. Select Description in the directory tree.
3. Type the name of the Document Centre in Machine Name.
4. Type the site location for the Document Centre in Location.
5. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values
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Configuration
Configuration contains information about the software and printer
language versions that are installed on your Document Centre.
Included are PCL, PostScript, and TIFF printer languages version
numbers, and the User Interface, Network Controller, and Printer
software versions. The information is read only.
To view Document Centre configuration information:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or select Properties in the directory
tree.
3. Select Configuration in the directory tree.
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Billing Counters
Billing Counters contains information about the number of images
produced (copied or printed) by the Document Centre. This
information can be used for billing purposes. The different counters
include the various types of copy and fax sheets and scanned
imaged sheets used. Also included are marked sheets, which
include banner sheets or Document Centre reports, such as
configuration reports.
To view usage counters:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or select Properties in the directory
tree.
3. Select Billing Counters in the directory tree.
4. Click Refresh Counters to update the page with current
amounts.
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Job Management
Job Management allows you to set permission that allows Network
Administrators or general (non-administrator) users to delete jobs
from the Document Centre print queue.
NOTE
Network Administrators can always delete any job, regardless of
the setting selected on the Job Management Page.
To set job deletion permission
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or select Properties in the directory
tree.
3. Select Job Management in the directory tree.
4. Select All Users to allow any user to delete their own or any
other job OR select Administrators Only to allow only users
with administrative access (password) to delete jobs.
5. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Connectivity
This Connectivity section shows the available options for
connecting your Document Centre to your network. Connectivity
allows you to view and modify network connections and protocols
using your browser and Internet Services GUI. For complete
information on installing and setting up your Document Centre, see
the additional administrative documentation that came with your
Document Centre.
Physical Connections
Physical connections are the hardware and cabling that attach
Document Centres to a network. You can configure Ethernet,
parallel port, or token ring options from the Physical Connection
pages of Internet Services.
Ethernet
To set an Ethernet speed:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Physical Connections in the
directory tree.
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4. Select Ethernet in the directory tree.
5. Select the speed (Auto, 10 Mbps, or 100 Mbps) from the
Rated Speed drop-down.
6. Click Save New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Parallel Port
NOTE
If the parallel port is not in service, this page is unavailable.
To specify parallel port settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Physical Connections in the
directory tree.
4. Select Parallel in the directory tree.
5. Select Connection Enabled to enable the parallel port.
6. Type a Time-out in seconds. Valid entries are from 1-30 sec-
onds.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Token Ring
NOTE
If the token ring network interface is not installed, this page is
unavailable.
To specify token ring settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Physical Connections in the
directory tree.
4. Select Token Ring in the directory tree.
5. Select the desired Rated Speed from the drop-down list, either
4 or 16 Mbps.
6. Type the machine address in M.A.C. Address.
7. Select None, All Broadcasts, or Single Routes Broadcasts from
the Source Routing drop-down list.
8. Click Save New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
If the token ring network interface is not installed, this page is
unavailable.
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Network Protocols
Network protocols are groups of software applications that support
communication on the network. You can configure options for
Appletalk, Banyan VINES, NetWare, TCP/IP, SNMP, Microsoft
Networking, LPR/LPD, and Port 9100 Printing.
Appletalk
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select Appletalk in the directory tree.
5. Select Protocol Enabled to enable Appletalk.
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6. If your Document Centre has an enabled token ring card, select
either Ethernet or Token Ring from the Physical Connection
drop-down list.
7. Type a name (up to 32 characters) for the Document Centre in
Printer Name.
8. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Banyan VINES
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select Banyan VINES in the directory tree.
5. Select Protocol Enabled to enable Banyan VINES.
6. Type a PCPRINT user name in User Name.
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7. Type a New User Password for the PCPRINT user name and
then confirm this password by typing it again in Retype Pass-
word.
8. Type the Document Centre’s StreetTalk name in Print Service
Name.
9. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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NetWare
To specify NetWare settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select NetWare in the directory tree.
5. Select Protocol Enabled to enable NetWare.
6. If your Document Centre has an enabled token ring card, select
either Ethernet or Token Ring from the Physical Connection
drop-down list.
• Select an Ethernet or Token Ring Frame Type from the drop-
down list.
7. Type a polling rate for the print server (1 - 65536 seconds) in
Queue Poll Interval.
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8. Type the Print Server Name.
9. Type a New Print Server Password for the print server and
then type it again to confirm in Retype Password.
10. Select Protocol Enabled to enable SAP (Service Advertising
Protocol).
11. Type the SAP Frequency (from 15 -300 seconds or enter 0 for
none).
12. For NetWare Bindery, type the names of up to four primary
File Servers for the Document Centre.
13. For NetWare NDS (NetWare Directory Services), type a direc-
tory tree and context for the Document Centre in NDS Tree
and NDS Context.
14. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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TCP/IP
To specify TCP/IP settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select TCP/IP in the directory tree.
5. Select Protocol Enabled to enable TCP/IP.
CAUTION:
Disabling TCP/IP will affect NetBIOS/IP, LPR/LPD, FTP, SNMP,
and Raw TCP/IP printing. Internet Services will not be available
until TCP/IP is enabled from the control panel of the Document
Centre.
6. If your Document Centre has an enabled token ring card, select
either Ethernet or Token Ring from the Physical Connection
drop-down list.
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7. Type a Host Name.
8. Select DHCP, RARP, BOOTP, STATIC, or DHCP/AutoIP from
the IP Address Resolution drop-down list.
9. Type the desired IP addresses that apply in Machine IP
Address, Subnet Mask, and Gateway Address.
NOTE
If BOOTP or DHCP address resolution mode is selected, you
cannot change the IP address, subnet mask, or default gateway. If
RARP address resolution mode is selected, you cannot change the
IP address.
CAUTION:
Changing the IP address for the Document Centre will affect
NetBIOS/IP, LPR/LPD, FTP, SNMP, and Port 9100 printing. If you
change an IP address for a device, you must reference the new
address for TCP/IP to locate the device.
10. For DNS configuration, type in the Domain Name.
11. Type in the IP address for the Preferred DNS Server.
12. Type in the IP address for Alternate DNS Servers 1 and 2.
13. Click to select for Dynamic DNS Registration enabled.
14. For SLP Configuration, set Protocol: enabled to enable Ser-
vice Location Protocol (SLP).
15. Type in the IP address for the Directory Agent.
16. Type in the name(s) for Scope 1, 2, 3.
17. Select the Message Type from the drop-down list for Multi-
cast or Broadcast.
18. Type in a value for Multicast Radius (0 - 255).
19. Type in a value for MTU (484 - 1400) to set the Maximum
Transmission Unit.
20. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Simple Network Management Protocol (SNMP)
These pages allow you to remotely define and modify GET, SET,
and Trap SNMP community names for the Document Centre. You
can also configure SNMP trap destinations for TCP/IP and
NetWare (IPX) that will receive traps from Document Centres on
the network.
SNMP Community Name properties that can be configured are:
•
•
•
GET—returns the password for SNMP GET requests to the
Document Centre. Applications, such as Xerox Printer Map or
CentreWare, obtaining information from the device via SNMP
use this password.
SET—returns the password for SNMP SET requests to the
Document Centre. Applications, such as Xerox Printer Map or
CentreWare, that set information on the device via SNMP use
this password.
TRAP—returns the password for SNMP TRAPS from the
Document Centre. This is the default password for SNMP
TRAPS sent from the device via SNMP.
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To configure SNMP community names:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.Select Connectivity, then select Protocols in the directory
tree.
3. Select SNMP Configuration in the directory tree.
4. This SNMP Configuration screen will appear.
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5. Click Edit SNMP Properties. You will be prompted for the
the Administrator name and password. Enter these and click
OK.
6. Enter a name (up to 256 characters) for the GET Community
Name. The default is public.
7. Enter a name (up to 256 characters) for the SET Community
Name. The default is private.
NOTE
If you change the GET and/or SET Community Names, you must
change all network applications that are communicating via SNMP
with this Document Centre to use the new GET/SET names.
8. Enter a name (up to 256 characters) for the default TRAP
Community Name. The default is SNMP_trap.
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9. Select to enable Authentication Failure Generic Traps.
10. Click Apply New Settings to accept the changes, Restore Set-
tings to return the settings to their previous values, or Default
Settings to return the settings to their default values.
To Add IP Addresses to the Trap Destination
Addresses list:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select SNMP Configuration in the directory tree.
5. Click Add IP Address.
6. Enter the IP Address of the SNMP manager that will receive
traps.
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7. Enter a UDP Port Number of the SNMP manager that will
receive traps. The default is 162 (decimal).
8. Select the SNMP version that matches the version of the
SNMP manager. The default is SNMP v1.
9. Enter the Trap Community Name.
10. Select the Traps to be Received:
•
•
•
•
•
Printer Traps
Job Monitoring Traps
Cold Start Generic Traps
Warm Start Generic Traps
Authentication Failure Generic Traps
NOTE
Authentication Failure Generic Traps must be enabled on the
SNMP Properties Configuration Page before you can select it.
11. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
To Add IPX Addresses to the Trap Destination
Addresses List:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
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4. Select SNMP Configuration in the directory tree.
5. Click Add IPX Address.
6. Enter the IPX External Network Number of the device that
will receive traps.
7. Enter the Physical MAC Address of the device that will
receive traps.
8. Enter the IPX Socket Number of the application that will lis-
ten for traps. The default is 9010 (hexadecimal).
9. Select the SNMP version. The default is SNMP v1.
10. Select the Traps to be Received:
•
•
•
•
•
Printer Traps
Job Monitoring Traps
Cold Start Generic Traps
Warm Start Generic Traps
Authentication Failure Generic Traps
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NOTE
Authentication Failure Generic Traps must be enabled on the
SNMP Properties Configuration Page before you can select it.
11. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
To edit IP or IPX Trap Destinations:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select SNMP Configuration in the directory tree.
5. Select an IP or IPX address in the Trap Destination Addresses
list.
6. Click Edit.
7. Make any changes to Traps to be Received.
8. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
To delete IP or IPX Trap Destinations:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select SNMP Configuration in the directory tree.
5. Select one or more IP or IPX address in the Trap Destination
Addresses list.
6. Click Delete.
7. Click OK to confirm the deletion.
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Microsoft Networking
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select Microsoft Networking in the directory tree.
5. Select Protocol Enabled to enable Microsoft Networking.
6. Select Ethernet or Token Ring from the Physical Connection
drop-down list.
NOTE
Physical Connection is read only if Transport is NetBIOS/IP.
7. Select TC/PIP or NetBIOS/NetBEUI from the Transport
drop-down list.
NOTE
Transport is NetBEUI if TCP/IP is not enabled.
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8. Type the maximum number of connections allowed in Maxi-
mum Connections.
9. Select the workgroup from the Workgroup drop-down list.
10. Type the SMB Host Name and optionally type a descriptive
comment in SMB Host Name Comment.
11. Type the Share Name and optionally type a descriptive com-
ment in Share Name Comment.
12. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
Line Printer Daemon (LPR/LPD)
To specify LPR/LPD settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
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4. Select LPR/LPD in the directory tree.
5. Select Protocol Enabled to enable LPR/LPD.
6. Enter a Port number. The default is 515.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Raw TCP/IP Printing
NOTE
TCP/IP must be enabled.
Raw TCP/IP is a printing protocol that is similar to LPR printing.
Also known as a direct TCP/IP connection or sockets interface, it
sends information directly to the Document Centre and does not
require a Line Printer Daemon (LPD). The advantages are that
connections stay open for multiple print files and spooling is not
needed, therefore, printing is faster and more reliable than LPD
printing.
Raw TCP/IP printing is contained in Windows 2000 and other
third-party applications and operating systems.
To specify Raw TCP/IP printing settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
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4. Select Raw TCP/IP Printing in the directory tree.
5. Select Protocol Enabled to enable Raw TCP/IP Printing.
6. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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HTTP Settings
These properties are used to select configuration and security
parameters for the Document Centre’s embedded HTTP server.
Network Administrators can set general configuration, network
configuration, and security for the printer.
These settings are the defaults for how the embedded HTTP server
manages connections.
To modify the HTTP configuration settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select Protocols in the directory
tree.
4. Select HTTP in the directory tree.
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5. Select Configuration in the directory tree.
6. Enter the number of seconds (1 - 60) that a browser connection
can remain open without any activity in Keep Alive Timeout.
NOTE
Generally, longer amounts of time that a user is connected will tend
to slow down and tie up connections. Keep Alive Timeout controls
the number of seconds that connections remain open from the
HTTP server side without any requests from the client reaching the
server. If a new request reaches the HTTP server before the timeout
occurs, the server will use the already open connection to service
the request. If the client connection timed out before a new request
was sent, the server will handle it as a new connection.
7. Type from 1 - 60 maximum number of connections in Maxi-
mum Connections.
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NOTE
MaxConnectCount controls the maximum number of clients that
can be connected (for example, with open sockets) to the HTTP
server at any one time. The HTTP server stops listening for new
connections when the number of connected clients reaches the
maximum number of connections set in this field. A connection
attempt that occurs while the HTTP server is not listening for
connections is placed on the TCP listen queue and will be serviced
when listening resumes. If the TCP listen queue becomes full, TCP
will reject additional connection attempts immediately. The HTTP
server resumes listening when the number of connections drops
below the maximum allowable number.
8. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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Setting Security
The HTTP Settings pages are used to set up access to the Document
Centre’s embedded HTTP server. You can set up security by
defining IP address restrictions.
Users are then restricted from accessing certain web pages (files
and directories) unless they have the appropriate client IP address.
The security settings are saved in a configuration file for the
specific Document Centre’s embedded HTTP server and apply only
to that HTTP server.
Defining IP Restrictions
The Edit IP Restriction Settings Page is used to define the IP
addresses that can or cannot access certain web pages (files or
directories) on the embedded HTTP server. By entering an IP
address and clicking the appropriate button, you can allow or
restrict access.
NOTE
Ensure that you know your network configuration and user’s
browser configurations. The HTTP Server allows/restricts access to
the IP addresses as they appear in the list. For example, if users
connect through a proxy server to access a Document Centre, the
proxy server’s IP address needs to be restricted to restrict the access
of those particular users.
An asterisk (*) can be used in the address as a wildcard. Using the
wildcard includes or restricts (depending whether you are allowing
or restricting access) all host addresses and/or subnet addresses. For
example, 192.246.238.* references a subnet, 192.246.* references a
wider subnet, 192.* references the widest subnet, and * references
all host addresses.
When a request is made to access the web site, the embedded HTTP
server checks the IP Address Permissions list to determine if the
requesting IP address is allowed access. The HTTP server begins at
the top of the list and stops when it finds the first entry that matches
the IP address requesting access.
If there are two entries that correspond to the same IP address, the
first one in the list is used. The list explicitly determines access;
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therefore, it is very important to be aware of the entries and their
order in the IP Address Permissions list.
For example, the list entry +192.246.238.* indicates that only this
subnet has access to the device. The list entry -192.246.238.*
indicates that no client has access to the device since there are no
granted permissions in the list.
You may want to leave +* at the end of the list to ensure that if the
HTTP server does not find a matching entry, then it will allow the
IP address access when it finds +*.
For example, the following list entry indicates that only the IP
addresses in the restricted subnet do not have access to the device:
-192.246.238.*
+*
To grant permissions:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select HTTP in the directory tree.
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4. Select IP Restrictions in the directory tree.
5. Enter an IP address.
6. Click Grant. The IP address is added to the IP Address Per-
missions list.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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To restrict permissions:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select HTTP in the directory tree.
4. Select IP Restrictions in the directory tree.
5. Enter an IP address.
6. Click Restrict. The IP address is added to the IP Address Per-
missions list.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
To remove an IP address from the list:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Connectivity, then select HTTP in the directory tree.
4. Select IP Restrictions in the directory tree.
5. Select an IP address in the IP Address Permissions list.
6. Click Remove. The selected address is removed from the list.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
The settings are not applied until you restart the Document Centre.
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To move IP Address Permissions within the list:
1. Select an IP address in the IP Address Permissions list.
2. Click Promote to move the selected IP address up the list.
3. Click Demote to move the selected IP address down the list.
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Services
Services Properties are used to specify general printing options for
your Document Centre and scanning defaults for your Internet
Services print jobs.
Printing
Printing Properties allow you to set general, view printer language,
and view Tagged Image File Format (TIFF) defaults for printing on
your Document Centre.
General
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Printing in the directory tree.
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4. Select General in the directory tree.
5. Select Device Start-Up Page to print a configuration report
when the Document Centre is powered on.
6. Select Collation to specify collated as the default for docu-
ment sets.
7. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Printer Languages
Printer Languages displays the PostScript, PCL, or TIFF output
settings for the Document Centre.
PostScript
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Printing in the directory tree.
4. Select Printer Languages in the directory tree.
5. Select PostScript in the directory tree.
The Adobe PostScript level and version displays on the page.
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PCL
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Printing in the directory tree.
4. Select Printer Languages in the directory tree.
5. Select PCL in the directory tree.
6. Type the Pitch Size (0.44 - 99.99).
7. Type the Point Size (4.00 - 999.75).
8. Select a font from the Font Name drop-down list.
9. Select a symbol set from the Symbol Set drop-down list.
10. Type the number of Lines Per Page (5 - 180).
NOTE
For Lines Per Page, the default is 60.
11. Select Treat “LF” as “CR”+”LF”.
12. Select Default Orientation for portrait or landscape orienta-
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tion.
13. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
Tagged Image File Format (TIFF)
To view TIFF settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Printing in the directory tree.
4. Select Printer Languages in the directory tree.
5. Select TIFF in the directory tree. The TIFF version displays
on the page.
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Distribution Templates
Distribution templates specify the default scanning template
options used for scanning with Internet Services. The default
distribution template is accessed from the Services Page by users,
but is defined by Network Administrators from the Distribution
Template Properties Page.
The Document Centre includes a system template that is available
from the embedded HTTP server. This template has factory
settings. The first step is to create a default template for users and
then save it with a new name. You can use the factory template
settings or customize the settings for your site. Once the default
template is available, it can be modified for personal use and saved
as a custom template by users.
You can create a default template specifically for Scan to File or
Scan to Fax.
NOTE
Faxing on the Document Centre is only available with an external
faxing hardware and software solution.
General
General settings are the overall options for scanning using Internet
Services.
To specify general settings:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
NOTE
If Distribution Templates is not selectable, Scanning is not enabled
on the Document Centre.
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4. Select General in the directory tree.
5. Displays the Default Document Filing Policy:
•
•
•
•
Append to Existing File — adds the new file to the
previously scanned folder in the specified repository.
Overwrite Existing File — overwrites the folder and file
that were previously scanned with the new folder and file.
Do Not Save — matches the document name for the
folder specified in the template.
Rename New File — generates an alphanumeric name for
the folder based on the document name specified in the
template. The folder names increment accordingly when
more documents are scanned to this location. You can scan
up to 999 times with a particular template using Rename
New File. After that number, an error sheet is generated by
the Document Centre.
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6. Select to enable a Confirmation Sheet.
7. Localization and the Maximum Number of Job Templates
settings display on the page.
8. Type the Hour, Minute, and select the time of day from the
drop-down list for Refresh Start Time. The refresh start time
is when the Network Scanning Service checks the template
pool for new templates and automatically updates the list on
the Document Centre Touch Screen.
9. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Repository Setup
A Document Repository is a directory or folder on a network file
server where documents are saved after they are scanned. A Fax
Repository, which is the location where scanned documents are
placed until they are automatically faxed using RightFax software,
can also be defined on this page. There are separate Repository
Setup Pages for TCP/IP and NetWare.
To specify repository setup settings for TCP/IP:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
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4. Select Repository Setup in the directory tree.
5. Select a repository from the Repository List drop-down list.
6. Select TCP/IP for Protocols.
7. Type the IP address for the repository server in File Server IP
Address.
8. Type the path for the repository in Directory Path.
9. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
10. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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To specify repository setup settings for NetWare:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Repository Setup in the directory tree.
5. Select a repository from the Repository List drop-down list.
6. Select NetWare for Protocols.
7. Type the name of the repository server in Server Name.
8. Type the name of the server volume (NetWare 3.x, 4.x, 5.x
(IPX only)) in Server Volume.
9. Type the context and tree (NetWare 4.x, 5.x (IPX only)) for the
repository in NDS Context and NDS Tree.
10. Type the path for the repository in Directory Path.
11. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
12. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Template Pool Setup
A template pool is a directory location on a network file server
where scan distribution templates are stored.
To specify template pool setup settings for TCP/IP:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Template Pool Setup in the directory tree.
5. Select TCP/IP for Protocols.
6. Type the IP address for the repository server in File Server IP
Address.
7. Type the path for the repository in Directory Path.
8. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
9. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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To specify template pool setup settings for NetWare:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Template Pool Setup in the directory tree.
5. Select NetWare for Protocols.
6. Type the name of the repository server in Server Name.
7. Type the name of the server volume (NetWare 3.x, 4.x, 5.x
(IPX only)) in Server Volume.
8. Type the context and tree (NetWare 4.x, 5.x (IPX only)) for the
repository in NDS Context and NDS Tree.
9. Type the path for the repository in Directory Path.
10. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
11. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Default Template
The Default Template Properties Page allows a Network
Administrator to modify the default template values. Information
set on this page is used to create any new templates on the
Document Centre.
The Network Administrator can revert from the changed template
to the factory default settings by clicking Restore to Factory
Defaults.
NOTE
For information on editing distribution templates for scanning
using Internet Services, see the Scanning Documents section of this
chapter.
To create a default template for use with Internet Services:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Default Template in the directory tree.
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5. Scroll down the page and click Add, Edit, or Delete to access
and modify the Scan Settings, Distribution Settings, or Docu-
ment Management Fields.
6. Review the tables on the following pages that show the setting
names and a description of the feature, then make the desired
selections.
7. Save the template with a new name for use as the default tem-
plate for Internet Services.
8. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
9. When finished, click Apply Factory Default Settings to reset
the factory default template to the factory settings.
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Scan Settings
The following table shows the available scan settings that can be
defined in a template and a description of each.
Category
Setting
Description
Basic
Original Type Auto (default) automatically detects the type of original. Text
indicates that the original is text or line art. Photo indicates that
the original is a photograph.
Auto
Exposure
Used for enhancing documents with colored backgrounds by
adjusting for different types of images. On (checkbox selected)
selects an appropriate exposure level for the original document.
Off (checkbox deselected) uses the Lighten/Darken setting for
the exposure level.
Sides Imaged Prints the image on one or two sides of the paper.
Document Original Size Selects the page dimensions of the scanned image to match the
Options
original size. Normal specifies a standard size (Letter or A4).
Pre-set specifies a pre-defined size. Custom specifies a size
that you set.
Image
Adjust-
ment
Lighten/Dark Lightens or darkens the brightness of the printed image.
en
Contrast
Adjust the clarity (difference in gray shades) of the printed
image. Increased contrast makes the image more defined in
black and white. Decreased contrast makes the image more
defined in gray tones.
Normal sets the continuous-tone reproduction to 106 dpi screens.
Emulate DocuTech allows Xerox DocuTech users to set the
continuos-tone reproduction to emulate the DocuTech at a lower 85
dpi screen setting.
Graphics
Sharpen/Soft- Softens or makes the edges of the printed image more
en
pronounced.
Image
Options
Resolution
Prints the image in a selected number of dots per inch (dpi). A
higher dpi, such as 600 x 600, produces a higher quality image,
but creates a larger file size.
Erases the left/right/top/bottom margins of the document.
Edge Erase
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Distribute to File Settings
Category
Filing
Setting
Select from
Description
Internet Service’s ability to automatically send scanned
Destination Repository
images to File (folder) or Fax (fax recipient).
Servers
Note: RightFax software is required for Faxing.
Path to Document Directory path for the scanned document.
If Document
Already Exists
Append to Existing File adds the new file to the
previously scanned folder in the specified repository.
Overwrite Existing File overwrites the folder and file
that were previously scanned with the new folder and
file.
Do Not Save matches the document name for the folder
specified in the template.
Rename New File generates an alphanumeric name for
the folder based on the document name specified in the
template. The folder names increment when more
documents are scanned. You can scan up to 999 times
with a template using Rename New File. After that
number, an error sheet is generated by the Document
Centre.
Document Name Name of the scanned document.
File Format Tagged Image File Format (TIFF) of the scanned output
file.
TIFF (V4.0,V6.0) indicates that each page of the
document is stored in a separate image file.
Multi-Page TIFF (V4.0,V6.0) indicates that all pages of
a document are stored in a single file.
PDF indicates that the document pages will be stored as
images in a Portable Document Format file. This mode
does not support text-searchable PDF documents.
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Distribute to Fax Settings
Category
Setting
Delivery
Description
Fax
immediate sends the fax immediately.
delayed send sends the fax at the Hour/Minute and AM/PM
specified.
Recipients
Enter Phone Type the phone number and click
to add the number to
Number
the list.
Click
to remove the number from the list.
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Document Management Fields
Category
Setting
Description
Field
Name
Enter Value
Name to match the document management software that will be
processing the field.
User
Editable
Yes/No
Select to determine if user will be able to modify Field Name.
If Yes, requires Field Label. If No, Default Value is used.
Field
Label
Enter Value
Enter Value
Identifies Field Name to user, if editable.
Default
Value
Optional value used if user is not able to modify Field Name.
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Machine Software
Auto Upgrade Scheduling
The Auto Upgrade feature allows you to schedule automatic
machine software upgrades from a central server at a specific time
on a daily basis, or hourly.
1.
2.
3.
Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
Click the Properties tab or click Properties in the directory
tree.
Select Services, then select Machine Software in the
directory tree.
4.
5.
Check the Enabled box to enable the Auto Upgrade feature.
Check the Hourly or Daily box to activate the feature
accordingly. If daily, enter the time of day to perform the
upgrade.
6.
7.
Type the IP address for the upgrade server in File Server IP
Address.
Type the path to the upgrade files in Directory Path.
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8.
9.
Type the Login Name and Password for the upgrade server.
Retype the password to verify it in Retype Password.
Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Internet Messaging
The Internet Messaging settings provide direct scan-to-E-mail
capability on the Document Centre, with the following features:
E-mail addressing at the Document Centre user interface
E-mail directory integration with Lightweight Directory
Access Protocol (LDAP)
Support for Simple Message Transport Protocol (SMTP)
Authentication/security
For authentication settings, refer to the next section of this chapter,
Authentication Server.
For setup of all other scan-to-E-mail features, refer to Chapter 21 of
this guide, E-mail.
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Authentication Server
Authentication Server properties allow you to control access to the
internet messaging capability of the Document Centre by selecting
from three different authentication schemes (Kerberos, NDS, or
SMB), in order to meet your system requirements.
Using Authentication Server properties, you can identify the default
authentication server and two alternate servers. With DNS support,
the Document Centre can be accessed by host name as well as by IP
address.
General
The General setting specifies the authentication scheme that the
Document Centre will be interfacing with on your network.
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Authentication Server in the
directory tree.
4. Select General in the directory tree.
5. Click to select the Authentication Type:
Kerberos (Solaris)
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Kerberos (Windows 2000)
NDS (Novell 4,5)
SMB (Windows NT 4)
SMB (Windows 2000)
Kerberos (Solaris)
To specify the Default Key Distribution Center and Alternates:
1.
2.
3.
Refer to Authentication Server, General setting steps 1-5.
Click to select IP Address or Host Name identification.
Type in the IP Address and optional Port or Host Name
and optional Port.
4.
5.
Type in the Realm name.
Type in the Backup IP Address and optional Port or
Backup Host Name and optional Port.
6.
Type in the Alternate Key Distribution Centers and backups.
7.
Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Kerberos (Windows 2000)
To specify the Default Domain Controller and Alternates:
1.
2.
3.
Refer to Authentication Server, General setting steps 1-5.
Click to select IP Address or Host Name identification.
Type in the IP Address and optional Port or Host Name
and optional Port.
4.
5.
Type in the Domain name.
Type in the Backup IP Address and optional Port or
Backup Host Name and optional Port.
6.
Type in the Alternate Domain Controllers and backups.
7.
Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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NDS (Novell 4,5)
To specify the NDS Default Tree/Context and Alternates:
1.
2.
3.
4.
Refer to Authentication Server, General setting steps 1-5.
Type in a directory context for NDS Context.
Type in a directory tree for NDS Tree.
Type in a directory context and tree for Alternate
Tree/Context 1, 2.
5.
Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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SMB (Windows NT 4 and Windows 2000)
To specify the SMB Default Domain and Alternates:
1.
2.
3.
Refer to Authentication Server, General setting steps 1-5.
Type in the Domain name.
Type in the name(s) for Alternate Domain 1, 2.
4.
Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Testing the Document Centre
Testing the Document Centre explains how to print a test page,
configuration report, view a font list, and install machine software
using the Maintenance pages. Maintenance allows you to view and
test the printing capabilities and install/update the ESS software of
the Document Centre. You can print a configuration report which
shows the network and Document Centre setup information. You
can print or display in your browser a PostScript and PCL font
listing that shows all the available fonts on the Document Centre.
Maintenance
The Maintenance Page provides options for testing printing
functions and inquiring about the fonts that are available on the
Document Centre. You can also install/upgrade the machine
software for the Document Centre from the Maintenance page.
Display a Font List
Displays the PostScript and PCL fonts that are available.
To display the font list:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click Maintenance tab or click Maintenance on the Home
Page.
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3. Select Printer Fonts at the top of the Maintenance Page. The
list of PCL and PostScript fonts that are available on the Docu-
ment Centre appears on the page.
4. Click to select Samples, by category: PCL, Postscript, or Post-
script and PCL. Click on Print Font Samples to print.
5. Click on the drop-down list to View by Font Type.
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Install Machine Software
Install Machine Software provides installation or upgrade of the
Document Centre ESS software. Contact your Xerox representative
or check the Xerox web site for the machine software file that you
will need.
To install/upgrade machine software:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Maintenance tab or click Maintenance on the
Home Page.
3. Select Machine Software at the top of the Maintenance Page.
4. When prompted, enter the administrator name and password
for the Document Centre.
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5. Browse for the machine software installation file. It will have
the file extension .tgz.
6. Click Install Software to perform the installation.
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Printing a Test Page
Test Pages are special print jobs that contain test patterns for the
Document Centre. These test patterns are used for checking printed
image quality. You can also print a configuration report, which
shows the Document Centre’s configuration settings.
To test device printing:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Maintenance tab or click Maintenance on the
Home Page.
3. Select Print Test Page at the top of the Maintenance Page.
4. Type the number of copies to print.
5. Select a test page or configuration report to print from the
Standard File drop-down list.
6. Click the print submission button to print the selected test
page.
7. Click Restore Default Values to return the settings to their
default values.
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Getting Support
Getting Support explains how to perform tasks using the Support
page. If you encounter problems that you cannot resolve or you
need assistance with the Document Centre, the Support Page
provides links to Internet/intranet support sites for software,
Administrator contact information, and Xerox support information.
From this page, an Administrator can enter the support information
and make it available for Internet Services users of the Document
Centre.
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Viewing Support Information
Users can view the Document Centre and software information
using Internet Services.
To view support information:
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Support tab or click Support on the Home Page.
The Support Page appears, showing software, system, and Xerox
information.
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Problem Solving
This section poses some simple solutions to common Internet
Services problems. If you are having trouble running Internet
Services, the following questions and answers may help you
resolve the problem.
•
Are you using the correct browser version? You should be
using Netscape Navigator or Microsoft Internet Explorer 4.x
and higher.
•
Did you enter the correct IP address for the Document
Centre in your browser? Go to the Document Centre control
panel and check the IP address to make sure the IP addresses
match.
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17. Network Troubleshooting
Overview
This section of the System Administration Guide contains
individual procedures for troubleshooting problems on each major
network operating system or protocol.
These procedures will help you solve the common mistakes that are
made during installation and repair problems that can occur later.
Because the Document Centre supports a wide variety of networks,
each of the procedures is self contained. If your Document Centre is
configured to print using multiple protocols it is recommended you
follow one troubleshooting procedure at a time. This should save
confusion and time.
Consult the procedure (or procedures) in this section that apply to
your environment.
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TCP/IP Troubleshooting
Basic TCP/IP Communication Problems
This procedure assumes that the printer is turned on and connected
to a functioning network port with the correct cabling.
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot. This means that if you have configured your DHCP
server with the desired information, you should verify that the
information is correct before you follow any of the procedures in
this TCP/IP Troubleshooting section.
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
Allow a minute for the Report to print.
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3.
Verify the following TCP/IP Settings: on the Configuration
Report page:
Host Name (REMEMBER if you are connected to a UNIX
network, it is CASE SENSITIVE!)
IP address
Subnet Mask
Default Gateway
Broadcast Address (if used)
NOTE
The Broadcast Address is calculated automatically.
4.
To verify the Broadcast Address is correct the following
calculation may be used:
Perform a logical OR of the complement of the subnet mask
and the IP address.
Example of logical OR method:
IP Address = 13.175.109.146
Subnet Mask = 255.255.252.0
IP Address
00001101.10101111.01101101.10010010
Complement of Subnet Mask
00000000.00000000.00000011.11111111
The result of the logical OR
00001101.10101111.01101111.11111111
Broadcast Address = 13 . 175 . 111 . 255
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5.
6.
Any one of these important TCP/IP parameters (if set
incorrectly) can cause TCP/IP communication problems.
Subnet Mask and Default Gateway are critical on multi-
network segment LANs or WAN’s. If you make any TCP/IP
configuration changes, then the printer will reset for those
changes to take effect.
Go to a workstation on the same subnet as the printer. And at
a command line prompt TYPE ping xxxx.xxxx.xxxx.xxxx
(xxx.xxxx.xxxx.xxxx is the IP address of the printer). Try to
“ping” the printer using its hostname. If ping is successful
with the printer’s TCP/IP address but not with its hostname,
then you may have a local workstation or NIS configuration
problem. Check the Default Gateway settings of the printer.
7.
8.
Add the printer host name to your local hosts file or NIS
database (whichever applies) and try the ping tests again.
Try to ping other TCP/IP nodes on your network. This will
verify the operation of your workstation’s network card. Try
to “ping” the printer from another workstation. If all of the
above fails, you have a configuration problem at your local
workstation, or a network problem.
9.
If Dynamic IP Addressing is enabled try “hard coding” the
printer IP address at the User Interface. Reset the printer, and
check for connectivity again with the “ping” command.
NOTE
When using lpr to print jobs it is possible to set the lpr port to a port
other than the default of 515. If this occurs, it will halt all lpr
printing but printing using other protocols would still work.
10. If all of the above troubleshooting fails, you may have a
malfunctioning Network Interface.
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NetWare Troubleshooting
NetWare troubleshooting steps
This procedure assumes that the printer is turned on and, connected
to a functioning network port with the correct cabling.
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
Allow a minute for the Report to print.
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3.
Review the NetWare Settings: area of the page and verify at
the User Interface these items:
Ethernet or Token Ring (depending on which is being used)
is ENABLED.
Frame Type matches the frame type of the Primary
fileserver.
Primary File Server (for NetWare 3.1X only) is set to the
name of the server that serves the print queue you have
assigned to the printer. Setting the Primary Server is
extremely important on large networks.
NDS Tree (for NetWare 4.X and 5.X NDS only) is set for the
correct NDS tree name.
NDS Context (for NetWare 4.X and 5.X NDS only) is set for
the correct NDS Context.
Print Server Name is set for the name selected for this
printer to act as a print server.
Print Server Password is set correctly for this print server.
4.
5.
Print out another Configuration Report page to verify the
items you modified were set and retained.
VERIFY that the NetWare print queue assigned to the printer
exists, is accepting jobs, and has a Print Server attached. If the
printer has not logged in, reboot the printer.
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Microsoft (NetBIOS/NetBEUI) Troubleshooting
NetBEUI Troubleshooting Steps
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
Allow a minute for the Report to print.
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3.
Review the NetBIOS: area of the page and verify at the User
Interface these items:
NetBEUI Protocol is Enabled.
Interface is set to Ethernet / NetBEUI or Token Ring /
NetBEUI (depending on which is being used).
Host Name is set for the NetBEUI name selected for this
printer.
Printer Name is set for the name selected for this printer to
act as a print server.
WorkGroup: is set for the name of the desired NetBEUI
workgroup for this printer.
Number Connections is 8 or greater.
Connection Timeout is between 100 and 9999.
4.
5.
If any changes are made at the User Interface, exit the Tools
menu to reset the printer.
Print out another Configuration Report page to verify the
items you modified were set and retained.
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OS/2 Troubleshooting (TCP/IP)
OS/2 Troubleshooting Steps
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
3.
Allow a minute for the Report to print.
For OS/2 printing only, VERIFY that LPRPORTD.EXE is
running.
4.
5.
For OS/2 and WIN-OS/2 printing, VERIFY that
LPRMON.EXE is running.
Verify you have applied all appropriate IBM Fixpacks,
APARs (see compatibility for required Fixpacks). If not, the
proper Fixpack must be applied.
6.
7.
Check ALL IP addresses and verify that you have set the
printers address correctly at the User Interface.
Go to a workstation and use the “ping” command to see if
your server responds. If the server does not respond, you may
have an addressing or network problem.
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8.
9.
Use the “ping” command to see if your printer responds. If the
printer does not respond, you may have an addressing or
network problem. Correct these conditions by checking and
resetting IP addresses or cabling and retry.
Use the “ping” command to see if your gateway responds. If
the gateway does not respond, you may have an addressing or
network problem. Correct these conditions by checking and
resetting IP addresses or cabling and retry.
10. Check your router, subnet (if applicable), and gateway
addresses. (Incorrect addressing can render your lpr/lpd
printing system unusable.)
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AppleTalk Troubleshooting
AppleTalk Troubleshooting Steps
This procedure assumes that the printer is turned on, and, connected
to a functioning network port with the correct cabling.
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
Allow a minute for the Report to print.
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3.
Review the AppleTalk Settings: area of the report and verify
at the these items through the Tools menu:
AppleTalk Protocol is Enabled.
AppleTalk Interface is set to Ethernet.
AppleTalk Name is set for the name selected for this printer
to act as a print server and that the entry is spelled correctly.
AppleTalk Zone is set for the zone selected for this printer
and that the entry is spelled correctly.
4.
Go to a workstation and VERIFY that the printer is visible in
the Chooser.
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Banyan VINES Troubleshooting
This procedure assumes that the printer is turned on and connected
to a functioning network port with the correct cabling.
Obtain a Configuration Report from your printer.
1. Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
d) Select System Setting.
e) Select Configuration Report.
f) Select Print Configuration Report Now.
g) Press the Cancel button.
h) Press the Exit Tools button.
2.
3.
4.
Allow a minute for the Report to print.
Review the Banyan VINES settings.
User Name/PCPRINT Destination entered at the UI should
match the User Name and the PCPRINT Streetalk (ST) name
created at the Server.
5.
The User Password entered at the UI should match the
Password entered for the User created at the Server.
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6.
7.
8.
9.
The Print Service name entered at the UI should match the
name of the Print Service created at the Server.
PCPRINT is the Destination configured for the Print Service
at the Server.
If any changes are made at the User Interface the printer will
reset.
Allow the printer approximately seven minutes to reboot.
10. Print out another Configuration Report page to verify the
items you modified were set and retained.
11. Consult the table below for troubleshooting suggestions.
Printer busy Job reached the Check steps 3,4,5 above are
top of the queue and cannot
print.
Correct. Check the PC port
setup with the SETPRINT
command.
Paper Format NA
Job reached the top of the
queue and an attempt to match
the job format failed. Change
either the jobs format or the
format of the destination
printer to print the job.
Rejected
Job is corrupted, or an internal
occurred. Check or reinstall
print drivers.
Cancelled
Job was removed from the
queue. The queue configured
timeout expired. Check queue
configuration.
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18. Network Accounting
Overview
The Document Centre when used in conjunction with Network
Accounting solutions software or hardware, provides the ability to
control access to, and monitor up to twenty networked Document
Centres for the following functions:
Copying
Printing
Faxing
Scanning
With Network Accounting solutions you may set up user accounts,
keep data on usage patterns, and track office expenses effectively
using a single tool.
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The network accounting application communicates with the
Document Centre Web Server (Internet Services) to configure, and
retrieve information from your Document Centre.
This procedure assumes that your network accounting hardware and
software has already been installed, your Document Centre has had
the required upgrade installed, and is properly connected to your
network.
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Before You Start
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot.
Your printer and your network accounting solution software or
server must be connected to a network which has the TCP/IP
protocol enabled and all TCP/IP information such as hostname,
Default Gateway and Broadcast address have been set.
Your Document Centre and network accounting solution server
should be assigned TCP/IP addresses and the HTTP protocol must
have been enabled at your Document Centre. If necessary, refer to
the Internet Services Quick Install Card to configure your
Document Centre in this manner.
If Dynamic TCP/IP addressing must be used, be sure to set lease
times long enough to allow for normal maintenenace shutdowns. If
your Document Centre appears to have stopped communicating
with the network accounting solution when Dynamic Addressing is
in use, check the TCP/IP settings to be sure they have not changed.
As a quick test to verify all the requirements have been met, start the
Web Browser from your network accounting solution server and
enter the IP address of the Document Centre to see if you can
communicate with it using the HTTP protocol. If the Browser
connects and you can see the “Home Page” proceed to the next
section entitled Go to the Document Centre and...
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Go to the Document Centre and...
1.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
3.
Enter the Access and Accounting menus.
a) Press the Access and Accounting button.
b) Press the Authentication Mode button.
Enable Network Accounting.
a) Press the Network Accounting button.
b) Press Save to retain the settings and continue.
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4.
5.
Perform the Network Accounting Setup.
a) Press the Network Accounting Setup button.
b) Press the Enabled button.
c) Press the Save button to retain the settings.
d) Press the Exit Tools button.
Verify Accounting is enabled.
a) Press the Job Status button on the front panel then press
the Features button.
b) The Touch Panel should display a screen with two
buttons. One is the User ID button and the other is the
Account ID button. This indicates the system has
enabled accounting successfully.
Go to the network accounting server and...
1.
Activate the Document Centre.
a) Open the application and configure it so that the TCP/IP
address (or fully qualified domain name) of Document
Centre is entered as the destination for retrieval of data.
2.
Proceed to the next section of this procedure called Go to the
workstations and...
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Go to the workstation and...
1.
Install Print drivers (If print drivers have not already been
installed, use the CentreWare Network Services CD-ROM
to install print drivers. Details for this are found in the
document supplied with your printer entitled CentreWare
Network Services Guide) Workstations with existing
Document Centre drivers must be upgraded to the new
drivers to allow for printing when Network Accounting is
enabled.
2.
Enable Accounting in the print driver.
a) At your Windows 95/98/NT 4.0 desktop, click the Start
button and select Settings.
b) From the cascade menu select Printers.
c) Select a printer with the right mouse button.
d) Select the Properties entry in the cascade menu.
e) Select the User Preferences tab on the Properties
dialog.
f) Click the Enable Accounting checkbox.
g) If you do not want users to have to enter their User and
Account ID each time they print, select the Save
Accounting Codes checkbox.
h) If desired you may also select the Conceal User ID and
Conceal Account ID checkboxes to have the asterisk
(*) character echoed when this information is entered.
i) When finished making selections, click OK to close the
driver and save the settings.
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3.
Test the accounting function of the driver.
a) Open an application and print a job. Verify that you are
presented with the User ID and Accounting ID screen.
b) Enter a valid User and Accounting ID and click OK (If
you selected Save Accounting Codes it will only
necessary to enter this information the first time the
driver is used).
c) If your print job does not print, try to copy a job at the
Document Centre using the same Account and User ID.
If the copy job completes then the Account and User ID
are valid.
d) It may be necessary to check the network accounting
solution software or server configuration to verify the
proper User ID and Account ID.
e) Repeat this Go to the workstation and... procedure for
each workstation on the network that will print to the
printer.
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Network Accounting Troubleshooting
To be sure the Document Centre has had the Network Accounting
option installed and enabled, start a Web Browser from your
Network Accounting server and enter the IP address of the
Document Centre.
NOTE
If you are not able to reach the printer, verify all TCP/IP
information by printing a configuration sheet.
At the Document Centre ”Home Page” select the Services button.
Verify that on the Job Submission screen, there are entries for
Login ID and Account ID. This will indicate that accounting has
been enabled.
The Network Accounting server software may contain some
troubleshooting tools that are useful to diagnose problems that may
be present at the server. These tools can be used to correct
configuration or communication problems that will prevent your
Document Centre from reporting accounting data.
For detailed information on these tools, consult your Network
Accounting Solutions documentation.
For general product and feature information visit the vendor website
or consult the software documentation.
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19. Network Fax
Overview
A network Fax Server/software solution provides the ability to fax
paper documents from your Document Centre as well as modify,
forward, and distribute electronic copies of documents to other Fax
devices or to user workstations.
This procedure assumes the following:
•
Your network Fax Server/software solution has already been
installed.
•
Your Document Centre is installed on your network as a
printer, and your Document Centre has the fax option installed
that will allow it to send fax documents to a fax repository
(destination directory).
•
You want to send faxes by FTP (File Transfer Protocol) using
the TCP/IP protocol or by NCP(IPX) to the repository.
If you want your Document Centre to send fax documents to a
Novell NetWare server Fax Repository, refer to the next section of
this document entitled Fax Installation for IPX/SPX.
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FAX Installation for FTP
Before You Start
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot.
Your Document Centre and your network Fax Server/software
solution must be connected to a network which has the TCP/IP
protocol enabled. Additionally, record TCP/IP information such as
Hostname, TCP/IP Address, and Default Gateway for both the
network Fax Server solution and your Document Centre.
It is strongly recommended your network Fax Server is assigned a
static IP address. If necessary, refer to the Static (Manual)
TCP/IP Addressing Quick Install Card contained in this card set
to configure your Document Centre in this manner.
Dynamic IP Addressing may be used for the network Fax
Server/software solution provided the DHCP server has been
configured with sufficient lease time so that the server normal
maintenance and service down times will not result in a change in
TCP/IP address.
An account must be created on the server to which the Document
Centre will FTP the fax documents that has sufficient rights or
permissions to allow the Document Centre to read files, write files,
delete files, and create new directories. Anonymous FTP logins will
not allow these rights. Record the login name, home directory, and
password of this account for use during this procedure.
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1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Repository Setup in the directory tree.
5. Select Fax Repository 0 from the Repository List drop-down
list.
6. Select TCP/IP for Protocols.
7. Type the IP Address of the File Server.
8. Type the Directory path where the files will be stored.
9. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
10. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Go to the FAX server and...
1.
Set the Fax server options for receiving Document Centre
fax documents (Refer to the documentation provided with
your server).
2.
Prepare for print driver installation
a) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
Go to the workstation and...
1.
Install the new upgraded CentreWare print drivers
a) Use the CentreWare Network Services CD-ROM and
the instructions in the document entitled CentreWare
Network Services Guide to install the print driver for
your operating system.
b) Test your installation by opening an application and
print a test fax document and verify its receipt.
If your fax document does not reach its destination refer to the
troubleshooting information in the Fax server documentation.
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Xerox Document Centre System Administration Guide
FAX Installation for IPX/SPX
Before You Start
Your Document Centre and your Fax server must be connected to a
network which has the Novell NetWare server which contains the
Fax Repository.
An account must be created on the NetWare server to which the
Document Centre will send the fax documents. This account must
have sufficient rights or permissions to allow the Document Centre
to read files, write files, delete files, and create new directories.
Record the NDS Tree (if applicable), Context (if applicable) login
name, Server Volume, home directory, and password of this
account for use during this procedure.
Xerox Document Centre System Administration Guide
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1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Repository Setup in the directory tree.
5. Select Fax Repository 0 from the Repository List drop-down
list.
6. Select NetWare for Protocols.
7. Type the name of the repository server in Server Name.
8. Type the name of the server volume (NetWare 3.x, 4.x, 5.x
(IPX only)) in Server Volume.
9. Type the context and tree (NetWare 4.x, 5.x (IPX only)) for the
repository in NDS Context and NDS Tree.
10. Type the path for the repository in Directory Path.
11. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
12. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Xerox Document Centre System Administration Guide
Go to the Fax server and...
1.
Set the Fax server options for receiving Document Centre
fax documents (details for these procedures are available in
the documentation provided with your Fax server)
a) Add the path and home directory of the Fax Repository
that will be monitored by the Fax server.
b) From the documentation package supplied with your
printer, retrieve the CentreWare Network Services
CD-ROM and the document entitled CentreWare Net-
work Services Guide. Proceed to the next section of
this procedure called Go to a Workstation and...
Go to the workstation and...
1.
Install the new upgraded CentreWare print drivers
a) Use the CentreWare Network Services CD-ROM and
the instructions in the document entitled CentreWare
Network Services Guide to install the print driver for
your operating system.
b) Test your installation by opening an application and
print a test fax document and verify its receipt.
If your fax document does not reach its destination refer to the
troubleshooting information in the Fax server documentation.
Xerox Document Centre System Administration Guide
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Network FAX Troubleshooting
TCP/IP (FTP) Troubleshooting
1.
Fax a document from the Document Centre. Observe the fax
repository directory to watch for documents that have been
faxed. If documents are able to reach this directory, the FAX
server should be checked to make sure the Workserver is
configured to Enable DCS Interface and the path for the
repository is set correctly. Consult the FAX server
documentation for details on how to configure the
Workserver.
2.
3.
Verify that the TCP/IP information configured at the
Document Centre is correct.
Verify that FTP is configured as the filing protocol in the
Fax Repository Settings screen of the Document Centre
Tools pathway.
4.
Verify that the Login and Password shown in the Fax
Repository Settings screen of the Document Centre Tools
pathway are correct (these are CASE SENSITIVE).
5.
6.
Verify that the Path entry is correct in the Fax Repository
Settings screen of the Document Centre Tools pathway
At the FAX server, verify that the user Login name and
password created for the Document Centre are correct and
have sufficient rights (permissions) to write files, and create
directories in the fax repository. Be aware that the default
settings for the (IIS) Internet Information Server FTP server
do not allow write permission. You may check this in the
FTP server Properties dialog.
7.
8.
Test the server settings with an FTP programme. Connect to
the server TCP/IP address and login with the Login Name and
Password that was set for the Document Centre. Verify that
you are in the path directory that was configured.
Create a directory. If you can create a directory, then the
account has sufficient permissions to fax documents to that
directory. If you cannot create a directory, adjust the
permissions for the account.
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Xerox Document Centre System Administration Guide
NetWare (IPX/SPX) Troubleshooting
1.
Fax a document from the Document Centre. Observe the fax
repository directory to watch for documents that have been
faxed. If documents are able to reach this directory, the FAX
server should be checked to make sure the path for the
repository is set correctly. Consult the FAX server
documentation for details on how to configure this
Workserver.
2.
3.
Verify that NetWare is set in the Fax Repository Settings
screen of the Document Centre Tools pathway.
Verify that the Login and Password shown in the Fax
Repository Settings screen of the Document Centre Tools
pathway are correct (these are CASE SENSITIVE).
4.
5.
6.
7.
Verify that the Path entry is correct in the Fax Repository
Settings screen of the Document Centre Tools pathway.
Verify that the Server Name entry is correct in the Server
and Volume screen of the Document Centre Tools pathway.
Verify that the Server Volume entry is correct in the Server
and Volume screen of the Document Centre Tools pathway.
For NetWare 4.X, 5.X ONLY, verify that the NDS Context
entry is correct in the NDS Settings screen of the Document
Centre Tools pathway.
8.
9.
For NetWare 4.X, 5.X ONLY, verify that the NDS Tree entry
is correct in the NDS Settings screen of the Document Centre
Tools pathway.
From a workstation on the network, login to the fax repository
server with the Login Name and Password specified for your
Document Centre. Verify that you are in the correct directory
and if not, modify the user settings with SYSCON or
NWADMIN to include the correct volume, path, and
directory.
10. Create a directory in the path. If you cannot create a
directory, modify the user settings with SYSCON or
NWADMIN to grant rights to the correct volume, path, and
directory.
Xerox Document Centre System Administration Guide
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Xerox Document Centre System Administration Guide
20. Scan Setup without CentreWare
Introduction
Xerox brings the versatility of network scanning to your
workstation. By combining the power of the Xerox Document
Centre, Internet Services, and third-party applications, Xerox
provides a network scanning solution for all scanning users.
After the optional Scanning Services kit is installed on the Xerox
Document Centre , you can select scanning features, scan
documents, and transfer them to a file server. The document can
then be accessed from your workstation or shared with other users
connected to the network, if desired. The document can be opened
by any software application that can view or edit TIFF files. For
example, Visioneer PaperPort, which is included on a CD ROM
with your Document Centre when you purchase the Scanning
Services option can view and edit TIFF files.
The scanned images can also be imported into TextBridge Pro for
Optical Character Recognition (OCR) processing.
Xerox Document Centre System Administration Guide
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Terminology used in this Chapter
Document Repository
A Document Repository is a filing directory where TIFF or
PDF files are stored. Typically, this will be located on a
NetWare server or FTP (File Transfer Protocol) server.
Scan Template
Template Pool
A Scan Template controls the features applied to the scanned
document as well as the Filing Policy and repository location.
The Template Pool is the central location on a server where
scan templates created with Xerox’s CentreWare Scanning
Services are stored.
Filing Policy
The Filing Policy specifies the method used to store the TIFF
or PDF images in the document repository. There are several
options:
•
•
•
•
Overwrite Existing File
Append to Existing File
Do Not Save
Rename New File
Output Image Format
•
•
•
TIFF
Multi-Page TIFF
Image Only PDF
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Xerox Document Centre System Administration Guide
Who Should Use This Guide
This chapter is a companion to the Network Scanning Services
Guide and is intended to be used by System Administrators who are
setting up network scanning without using CentreWare Network
Scanning Services. CentreWare Network Scanning Services is
intended for use on Windows based workstations.
There are two other options for setting up scanning services:
•
•
Setting up Native Scanning
Setting up Scanning Using CentreWare Internet Services
Both of these set up options require the use of procedures in this
guide. For Setting up Scanning Using CentreWare Internet
Services, you will need to complete some processes, and then refer
to the Internet Services Guide to complete the set up. All of the
procedures for setting up Native Scanning are included in this
section.
There are two options for file transfer if you are setting up Native
Scanning or Scanning Using CentreWare Internet Services.
•
•
Setting Up Scanning - NetWare (NCP)
Setting Up Scanning - FTP (File Transfer Protocol)
Procedures for both of these file transfer options are contained in
this guide.
NOTE
If you will be using Xerox’s CentreWare Network Scanning
Services to set up scanning on the Document Centre, refer to the
Network Scanning Services Guide guide now.
To use the procedures in this guide effectively, you must have
experience working in a network environment. You must also have
access to the network and possess Supervisor (Administrator) rights.
You may also require documentation provided by network and
client workstation vendors.
Xerox Document Centre System Administration Guide
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What to Do Next
To complete the setup of the Document Centre and your network to
enable scanning, perform the following steps.
1. Review the information in the Scanning Overview section of
this chapter. Read the entire overview, including the Overview
of Repositories.
2. Refer to the appropriate section of this guide. Choose from:
• Set Up Scanning - NetWare. NCP (NetWare Core Proto-
col) is available for Ethernet and Token Ring filing to a Net-
Ware server.
• Set Up Scanning - FTP (File Transfer Protocol). FTP is
available for Ethernet and Token Ring (if installed) and
requires an FTP server running on a server or a workstation.
3. OPTIONAL: If you are using Xerox CentreWare Internet
Services to perform network scanning, refer to the Internet
Services Guide.
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Xerox Document Centre System Administration Guide
Scanning Overview
Scanning a document has traditionally involved a dedicated scanner
attached to a single PC. In this environment, a single user at the PC
has access to the scanner. Other users cannot scan documents
without interrupting the person using the scanner and PC. This is
inconvenient and inefficient.
Traditional Scanning
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Scanning with the Document Centre
Using the Document Centre, multiple users can scan and store
documents without multiple scanning devices. Using the power of
the local area network, multiple users can access the scanner and use
it to scan their documents.
Scanning with the Document Centre is accomplished through the
use of a file server. The file server is used as a temporary storage
location for the scanned document file. After scanning and storage
on the file server, the file can be manually retrieved by a user at a
network workstation.
NOTE
Automatic retrieval of the scanned document to a workstation is
possible using Xerox’s CentreWare Network Scanning Services.
Refer to the Network Scanning Services Guide for more
information.
A “dedicated file server” is not required. The Document Centre can
store documents on an existing file server.
To perform network scanning, the Document Centre is installed on
a local area network. The protocol of the local area network must be
NetWare SPX/IPX or TCP/IP. For the user to retrieve the scanned
document file, it must be transferred to a file server. The scanning
and filing of the document are controlled by a scanning component
called a scan template.
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Xerox Document Centre System Administration Guide
Scan Templates
The scan template is essentially a job ticket for the scanned job. The
template is user-programmable, and contains parameters for the
scanned document. The user can programme parameters such as
one-sided or two-sided scanning, scanned image size, and the
location on the file server where the file will be stored.
The Default Template
A default scan template (default.xst) is created during the
installation of the scanning option and is stored on the Document
Centre. It is available for all scanning installations.
It is selected at the Document Centre Control Panel Touch Screen to
begin the scanning process.
NOTE
The Native scanning installations described in this guide provide
only the default.xst template for all scanning users.
In this environment, additional scan templates can easily be created
using only Xerox’s CentreWare Internet Services, or the Xerox
Network Scanners Utility. You MUST refer to the Internet
Services Guide to create templates with Internet Services, or the
Network Scanning Services Guide to use the CentreWare
Template Utility.
Xerox Document Centre System Administration Guide
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The Scanning Process
Under the control of the instructions in the scan template, the Xerox
Document Centre can scan hard copy documents and create
electronic Tagged Image File Format (TIFF) or Portable Document
format (PDF) files.
Using the filing information that is contained in the template, the
TIFF/PDF file or files are transferred to a document repository on
the file server. The document repository is simply a directory on the
file server.
All pages of a multi-page document are scanned prior to the job
being sent to the document repository.
Document Centre
Client Workstation
File Server
Scan
Visioneer
PaperPort
Repositories
TIFF
File
Scanning Process
After the scanned document files are sent to the file server, the user
can retrieve the files from a network workstation.
The three main steps involved in scanning a job are:
1. Scan a hard copy document at the Document Centre.
Select a scan template from the Control Panel Touch Screen and
scan the hard copy document at the Document Centre. Scan
templates define the Directory and the Document Folder on the
server where the scanned file will be stored.
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Xerox Document Centre System Administration Guide
2. The scanned files are sent to a specified location on the file
server.
After pages have been scanned and converted to TIFF 6.0 or
PDF files, the Document Centre logs into an account on the file
server and stores the files in a specific directory (the document
repository) on the file server. As with any user account, access
to the file server is controlled by a user name and password.
To name and store the files, a numbering scheme (such as
00000001.TIF, 00000002.TIF, 00000003.TIF) is applied to each
file. The Document Centre then logs out of the server.
NOTE
During the transfer of the file in a NetWare environment, the
Document Centre will be already logged in under one license as a
printer, and will log in again to transfer the file. After transfer
occurs, the Document Centre logs out, making the second user
license available again. While available to other users, the second
connection is maintained at the NetWare file server as “Not logged
in”. This happens during every scan job. If a license is not available,
the file transfer will fail and the Document Centre will not retry the
operation. If this occurs, the scan job will have to be run again when
a license becomes available.
NOTE
The method used at a workstation to access the document
repository and the method used at the Document Centre to send the
documents are independent. For instance, the Document Centre
may file the images using FTP (File Transfer Protocol) to an NT
Server; while the workstation may retrieve the images using
NetBIOS/NetBEUI.
Xerox Document Centre System Administration Guide
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3. A user retrieves the files.
The user manually retrieves the files and can then manipulate the
electronic file as desired. For example, Visioneer PaperPort,
which is included on the Scanning Services option can view and
edit TIFF files.
PaperPort has an intuitive interface that enables you to annotate,
organise, file, and locate scanned documents. Using PaperPort
links, you can transfer documents from the PaperPort desktop to
other applications and devices installed on your workstation.
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Xerox Document Centre System Administration Guide
Overview of Repositories
NOTE
Repositories may only be created with CentreWare Internet
Services through your Web Browser. For details on how to use
Internet Services to create Templates and Repositories, refer to the
document supplied with your Document Centre entitled Internet
Services Guide.
Public Repositories
Public repositories can be selected by all users as the destination for
their scanned files.
The scan template for a public repository includes the name and the
password required for access to the repository.
When this scan template is selected at the Document Centre, the
name and password will not have to be entered because the name
and password are already contained in the scan template. Be sure to
read the Repository Filing Policy information on the next page. The
Overwrite Filing Policy allows previously scanned jobs in the
directory to be overwritten. This might be an inappropriate Filing
Policy choice for a public repository.
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Repository Filing Policy
NOTE
Filing Policies are only supported when scan templates are created
with CentreWare Internet Services through your Web Browser. For
details on how to use Internet Services to create Templates and
filling policies, refer to the document supplied with your Document
Centre entitled Internet Services Guide.
The Filing Policy specifies the method used to store the images in
the document repository. There are several options:
•
•
•
•
The Overwrite Existing File Filing Policy deletes any files
stored in the document repository before sending the newly
scanned files for storage. All overwritten files are lost, but
since the files are overwritten, disk space is conserved.
The Append to Existing File Filing Policy does not delete
existing files. Newly scanned files are added to existing files
in the document repository. It is recommended that you delete
old files on a regular basis in order to conserve server space.
The Do Not Save Filing Policy checks to see if any files
already exist in the document repository. If there are no files in
the repository, the newly scanned files are sent to it. If there
are files stored in the repository, the scan job is aborted.
The Rename New File Filing Policy creates a new directory
structure, based on the time and date of creation, into which the
images are filed. While this may seem like the safest Filing
Policy choice, keep in mind that it also requires more disk
space than the Overwrite Filing policy.
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Xerox Document Centre System Administration Guide
Output Image Quality
•
Multi-Page TIFF can be enabled using Xerox CentreWare
Internet Services. When Multi-Page TIFF is enabled, a single
TIFF file will be created for a multi-page document. This sin-
gle TIFF file will contain all the pages of the document.
An .XSM folder is not created when scanning in the Multi-
Page TIFF mode. A single TIFF file and a log file (.xst) are
stored in the repository for each multi-page document that is
scanned.
CAUTION
Not all applications will accept the Multi-Page TIFF format.
Applications that do not support Multi-Page TIFFs will typically
import and display only the first page of the document.
Repository Locking
More than one Document Centre can log into a file server and
transfer a file to the same document repository, but not at the same
time.
When one Document Centre logs in to transfer a file, the document
repository is locked. Another Document Centre cannot transfer a
file to the repository. This prevents possible corruption of the files.
Xerox Document Centre System Administration Guide
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Multiple Logins
More than one Document Centre can transfer files to different
repositories in the same file server at the same time. This is similar
to more than one user logging into a file server at the same time to
transfer files to different directories.
Existing Accounts
A Document Centre can use an existing user account if the account
is enabled for multiple logins. The account for the scanner is no
different from a user account. It is a user account!
Logging in to Multiple File Servers
The same Document Centre can log into more than one file server
and transfer a file to a document repository, but not at the same time.
This is similar to a user logging into more than one file server. The
scanner requires accounts in all file servers that it needs to access.
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Xerox Document Centre System Administration Guide
Set Up Scanning - NetWare
Before You Start
Prior to starting the installation procedure, perform the following:
1. Ensure that the Document Centre is connected, configured, and
operating correctly as a printer.
2. Use the SYSCON utility for NetWare 3.x, or NWADMIN for
NetWare 4.x to create a user account on the file server for the
scanner.
3. Create a directory on the file server to be used as a repository for
scanned files. Give the scanner user account all access rights to
this directory, except supervisor. The repository name cannot
exceed 8 characters.
NOTE
NOTE
Refer to the NetWare documentation for additional information.
When a document is scanned, the Document Centre logs into the
scanner user account with the user name and password, transfers
the file to the repository in the server, and then logs out.
The Document Centre supports TIFF and PDF File Formats.
Xerox Document Centre System Administration Guide
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Set Up Options
There are two procedures that can be used to successfully set up
scanning. Read the information below and choose the procedure
that you will use to complete the installation:
•
Set up scanning
To complete the native implementation of scanning for your
NetWare environment, go to the section of this chapter titled Set
Up Scanning now.
•
Use Xerox CentreWare Internet Services
Xerox’s CentreWare Internet Services is accessed through the
embedded HTTP server on the Document Centre that allows
System Administrators and users to configure scan settings.
This is accomplished by using an Internet browser such as
NetScape (version 3.x or later) or Microsoft Internet Explorer
(version 4.x or later).
Using Internet Services, you can:
•
•
•
Create new scan templates.
Update existing scan templates.
Modify scan configurations (including document repository
locations), enable and disable Confirmation Sheets, and
change Filing Protocols.
•
Enable Multi-Page TIFF, which will create a single TIFF file
for a multi-page document, instead of one TIFF file for each
page.
Output Image Quality
•
Multi-Page TIFF can be enabled using Xerox CentreWare
Internet Services. When Multi-Page TIFF is enabled, a sin-
gle TIFF file will be created for a multi-page document.
This single TIFF file will contain all the pages of the docu-
ment. An .XSM folder is not created when scanning in the
Multi-Page TIFF mode. A single TIFF file and a log file
(.xst) are stored in the repository for each multi-page docu-
ment that is scanned.
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Xerox Document Centre System Administration Guide
CAUTION
Not all applications will accept the Multi-Page TIFF format.
Applications that do not support Multi-Page TIFFs will typically
import and display only the first page of the document.
If you will be using CentreWare Internet Services to complete
the installation, perform these steps.
A. Refer to the chapter entitled Internet Services in this
document.
B. Follow the instructions located in the section of this chapter
entitled Set up Scanning.
C. Finally, refer to the section entitled Scanning Documents of
the Internet Services Guide, and follow the instructions
there.
Xerox Document Centre System Administration Guide
Page 20 - 17
General Installation Requirements
Item
Purpose
Provided
by
Document Centre Scanning
Services kit
This kit must be installed before
proceeding with the installation steps in
this chapter.
Xerox
Scan User Name
When a document is scanned, the Docu-
ment Centre logs in to the user account
with the user name and password, transfers
the file to the server, and then logs out.
Customer
Scan User Password
When a document is scanned, the Docu-
ment Centre logs in to the user account
with the user name and password, transfers
the file to the server, and then logs out.
Customer
File Repository Server
Repository Directory
The hard copy document is scanned by the Customer
Document Centre and saved electronically
in a designated file server repository.
Repositories are directories or filing
destinations where documents are stored
and held in .XSM (Xerox document stor-
age) format folders. The default folder
name is DOC.XSM. A repository name
cannot exceed 8 characters.
Customer
NDS Tree
•
For an NDS installation, assign the
Document Centre to an NDS Tree.
For a Bindery installation, set the NDS
Tree to a dash - to disable NDS.
Customer
Customer
•
NDS Context
•
•
For an NDS installation, assign the
Document Centre to an NDS Name
Context.
For a Bindery installation, set the NDS
Context to a dash - to disable NDS.
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Xerox Document Centre System Administration Guide
Set Up Scanning (NetWare)
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Repository Setup in the directory tree.
5. Select a repository from the Repository List drop-down list.
6. Select NetWare for Protocols.
7. Type the name of the repository server in Server Name.
8. Type the name of the server volume (NetWare 3.x, 4.x, 5.x
(IPX only)) in Server Volume.
9. Type the context and tree (NetWare 4.x, 5.x (IPX only)) for the
repository in NDS Context and NDS Tree.
10. Type the path for the repository in Directory Path.
11. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
Xerox Document Centre System Administration Guide
Page 20 - 19
12. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
NOTE
NOTE
Refer to the information displayed by NWADMIN and the NetWare
documentation for help in determining the name of the NDS Tree
and Context.
It is recommended that you install the Visioneer PaperPort software,
which is shipped on a CD ROM and included with your Document
Centre when you purchase Scanning Services. This software should
be installed at each client workstation.
PaperPort allows you to annotate, organise, file and locate scanned
documents. After you scan a document at the Document Centre, you
can access PaperPort and retrieve the scanned file within the
PaperPort application. With PaperPort links, you can transfer
documents between the PaperPort desktop and other applications
and devices on your workstation.
PaperPort contains links to several types of applications and
devices, including:
•
•
•
•
•
•
electronic fax applications
electronic mail (“E-Mail”) applications
optical character recognition (“OCR”) applications
printers
personal information managers (“PIM”)
document control systems.
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Xerox Document Centre System Administration Guide
Test scanning
A. Place the document that you want to scan in the Document
Feeder, or place the first page on the Document Glass.
B. Select the Scan feature on the Document Centre Touch
Screen.
C. Scan jobs are based on templates that contain programming
selections for your job. Verify that default.xst is highlighted
in the scan template list. This is the default template.
D. If desired, select More Scanning Features and modify the
template by selecting options from the Scan Setups tab on the
Document Centre Touch Screen. Note that any changes you
make from the Touch Screen apply only to the current job.
The template settings will be restored after the completion of
the scan job.
E. Press the Start button. After the job is scanned, the
Document Centre files, faxes, and prints the job as specified
in the default.xst scan template. At completion, a
Confirmation Sheet (if enabled) is printed that describes the
results of the job.
F. Allow approximately one minute for the process to complete
a one-page job. It will take longer if you have scanned
multiple pages. Then check to make sure that the scanned
file has been stored in the designated repository on the file
server.
G. The Document Centre creates a separate file for each page it
scans. (Unless the Enable Multi-Page TIFF option is
selected, which will create a single TIFF file for a multi-page
document, instead of one TIFF file for each page.) Pages are
numbered sequentially. Files are stored on the file server,
and the directory path is specified within the job template.
NOTE
If the scanning operation is not successful, check the Confirmation
Sheet for a message or other information that may be helpful in
identifying the cause of the problem.
Xerox Document Centre System Administration Guide
Page 20 - 21
H. The scanned file is transferred to a folder in the scanner
account on the file server. The .XSM extension on the folder
represents a Xerox document storage format that is designed
to simplify integration with third-party software
applications.
I. At your workstation, view or list the directory path for the
scanner account on the file server. The scanning operation
created a folder named DOC.XSM
J. Open the DOC.XSM folder. You should see several files in
this folder:
00000001.TIF ...00000002.TIF for example, are the
individual TIFF images of the pages that were scanned.
There can be several TIFF files if the document has more
than one page, or if Append was selected for the Filing
Policy and more than one document has been scanned.
Each page of the document is represented by a different
TIFF file. (Unless the Enable Multi-Page TIFF option is
selected, which will create a single TIFF file for a multi-
page document, instead of one TIFF file for each page.)
NOTE
The Document Centre supports TIFF File Formats.
NETSCAN.DAT is an ASCII file which contains the
names of the TIFF files scanned with the last scanning
operation. This file is updated after every successful
storage of a .TIF file.
NEXTNAME.DAT is an ASCII file which contains the
name of the next available .TIF file. This name is
controlled and incremented based on the Filing Policy
specified in the job template.
NETSCAN.XST contains the template information for
the last file that was scanned. It is also used as a job log
for status and a source for the post-processing of
information.
XSMDESC.DAT is an ASCII file containing the
document name (0-50 characters).
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Xerox Document Centre System Administration Guide
K. At this point, the file can be imported into any software
application.
L. Scanning is now ready to operate. Subsequent scanning
operations can be modified by changing the selections in the
Default Template using the Document Centre Touch Screen.
M. The installation process is now complete.
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Set Up Scanning - FTP (File Transfer Protocol)
Before you start
Prior to starting the installation procedure, perform the following:
1. Ensure that the Document Centre is connected, configured, and
operating correctly as a network printer.
2. Ensure that FTP Services are running on a platform on the
network. If FTP Services is running on a Windows NT server,
ensure that Allow Only Anonymous Connections is NOT
selected.
3. Create a user account for the scanner.
If the account is created on a Windows NT server, select User
Cannot Change Password and Password Never Expires when
the password is set, and select Logon Locally under User
Rights.
4. Create a directory to be used as a repository for scanned files.
If the directory is created on a Windows NT server, enter the
scan user name in the Alias box and select Access Read and
Write.
Set up options
There are two procedures that can be used to successfully set up
scanning. Read the information below and choose the procedure
that you will use to complete the installation:
•
Set Up Scanning
To complete the native implementation of scanning for your
network environment, go to the section of this chapter titled Set
Up Scanning now.
•
Use Xerox CentreWare Internet Services
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Xerox Document Centre System Administration Guide
Xerox’s CentreWare Internet Services is accessed through the
embedded HTTP server on the Document Centre that allows
System Administrators and users to configure scan settings.
This is accomplished by using an Internet browser such as
NetScape (version 3.x or later) or Microsoft Internet Explorer
(version 4.x or later).
Using Internet Services, you can:
•
•
•
Create new scan templates
Update existing scan templates
Modify scan configurations (including document reposi-
tory locations) enable and disable Confirmation Sheets,
and change Filing Protocols.
•
Enable Multi-Page TIFF, which will create a single TIFF
file for a multi-page document, instead of one TIFF file
for each page.
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Output Image Quality
•
Multi-Page TIFF can be enabled using Xerox CentreWare
Internet Services. When Multi-Page TIFF is enabled, a single
TIFF file will be created for a multi-page document. This sin-
gle TIFF file will contain all the pages of the document. An
.XSM folder is not created when scanning in the Multi-Page
TIFF mode. A single TIFF file and a log file (.xst) are stored
in the repository for each multi-page document that is scanned.
CAUTION
Not all applications will accept the Multi-Page TIFF format.
Applications that do not support Multi-Page TIFFs will typically
import and display only the first page of the document.
If you will be using CentreWare Internet Services to complete
the installation, perform these steps.
A. Refer to the chapter entitled Internet Services in this
document.
B. Follow the instructions located in the section of the chapter
entitled Configure your printer.
C. Finally, refer to the section entitled Scanning Documents of
the Internet Services Guide, and follow the instructions
there.
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Xerox Document Centre System Administration Guide
General Installation Requirements
Item
Purpose
Provided
by
Document Centre Scanning This kit must be installed before
Xerox
Services kit
proceeding with the installation steps in
this chapter.
Scan User Name
When a document is scanned, the Docu-
ment Centre logs in to the user account
with the user name and password, transfers
the file to the server, and then logs out.
Customer
Scan User Password
When a document is scanned, the Docu-
ment Centre logs in to the user account
with the user name and password, transfers
the file to the server, and then logs out.
Customer
File Repository Server
Repository Directory
The hard copy document is scanned by the Customer
Document Centre and saved electronically
in a designated file server repository.
Repositories are directories or filing
destinations where documents are stored
and held in .XSM (Xerox document stor-
age) format folders.
Customer
Xerox Document Centre System Administration Guide
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Set up scanning (TCP/IP)
1. Open your Web browser and enter the TCP/IP address of the
Document Centre in the Address or Location field.
2. Click the Properties tab or click Properties in the directory
tree.
3. Select Services, then select Distribution Templates in the
directory tree.
4. Select Repository Setup in the directory tree.
5. Select a repository from the Repository List drop-down list.
6. Select TCP/IP for Protocols.
7. Type the IP Address of the File Server.
8. Type the Directory path where the files will be stored.
9. Type the Login Name and Password for the repository.
Retype the password to verify it in Retype Password.
10. Click Apply New Settings to accept the changes or Restore
Settings to return the settings to their previous values.
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Xerox Document Centre System Administration Guide
NOTE
PaperPort allows you to annotate, organise, file and locate
scanned documents. After you scan a document at the
Document Centre, you can access PaperPort and retrieve the
scanned file within the PaperPort application. With PaperPort
links, you can transfer documents between the PaperPort
desktop and other applications and devices on your workstation.
PaperPort contains links to several types of applications and
devices, including:
•
•
•
•
•
•
electronic fax applications
electronic mail (“E-Mail”) applications
optical character recognition (“OCR”) applications
printers
personal information managers (“PIM”)
document control systems.
Xerox Document Centre System Administration Guide
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Test scanning
A. Place the document that you want to scan in the Document
Feeder, or place the first page on the Document Glass.
B. Select the Scan feature on the Document Centre Touch
Screen.
C. Scan jobs are based on templates that contain programming
selections for your job. Verify that default.xst is highlighted
in the scan template list. This is the default template.
D. If desired, select More Scanning Features and modify the
template by selecting options from the Scan Setups tab on the
Document Centre Touch Screen. Note that any changes you
make from the Touch Screen apply only to the current job.
The template settings will be restored after the completion of
the scan job.
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E. Press the Start button. After the job is scanned, the
Document Centre files, faxes, and prints the job as specified
in the default.xst scan template. At completion, a
Confirmation Sheet (if enabled) is printed that describes the
results of the job.
F. Allow approximately one minute for the process to complete
a one-page job. It will take longer if you have scanned
multiple pages. Then check to make sure that the scanned
file has been stored in the repository on the file server.
G. The Document Centre creates a separate file for each page it
scans. (Unless the Enable Multi-Page TIFF option is
selected, which will create a single TIFF file for a multi-page
document, instead of one TIFF file for each page.) Pages are
numbered sequentially. Files are stored on the file server,
and the directory path is specified within the job template.
NOTE
If the scanning operation is not successful, check the Confirmation
Sheet for a message or other information that may be helpful in
identifying the cause of the problem.
H. The scanned file is transferred to a folder in the scanner
account on the file server. The .XSM extension on the folder
represents a Xerox document storage format that is designed
to simplify integration with third-party software
applications.
I. At your workstation, view or list the directory path for the
scanner account on the file server. The scanning operation
created a folder named DOC.XSM.
J. Open the DOC.XSM folder. You should see several files in
this folder:
00000001.TIF ...00000002.TIF for example, are the
individual TIFF images of the pages that were scanned.
There can be several TIFF files if the document has more
than one page, or if Append was selected for the Filing
Policy and more than one document has been scanned.
Each page of the document is represented by a different
file. (Unless the Enable Multi-Page TIFF option is
selected, which will create a single TIFF file for a multi-
page document, instead of one TIFF file for each page.)
NETSCAN.DAT is an ASCII file which contains the
Xerox Document Centre System Administration Guide
Page 20 - 31
names of the TIFF files scanned with the last scanning
operation. This file is updated after every successful
storage of a .TIF file.
NEXTNAME.DAT is an ASCII file which contains the
name of the next available .TIF file. This name is
controlled and incremented based on the Filing Policy
specified in the job template.
NETSCAN.XST contains the template information for
the last file that was scanned. It is also used as a job log
for status and a source for the post-processing of
information.
XSMDESC.DAT is an ASCII file containing the
document name (0-50 characters).
K. At this point, the TIFF file can be imported into any software
application that can accept TIFF files.
L. Scanning is now ready to operate. Subsequent scanning
operations can be modified by changing the selections in the
Default Template using the Document Centre Touch Screen.
The installation process is now complete.
Hints and Tips
1. Prior to performing the initial scan job, verify the following from
a workstation on the network by logging into the scan account
and copying a file into the scan repository:
•
The Document Centre user account and password are cor-
rect.
•
The correct rights to the document repository have been
assigned to the Document Centre.
Also, make sure that the Confirmation Sheet option is enabled.
This provides details of each scan job, including status, filing
location, Filing Policy and scan settings. Enabling the
Confirmation Sheet is part of the set up procedure detailed in the
Set Up Scanning - NetWare and Set Up Scanning - FTP (File
Transfer Protocol) chapters of this guide.
2. You can confirm that a scan job was successfully completed by
verifying that the number of pages scanned is the same as the
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Xerox Document Centre System Administration Guide
number of files stored in the document repository for that job.
(Unless the Enable Multi-Page TIFF option is selected, which
will create a single TIFF file for a multi-page document, instead
of one TIFF file for each page).
3. The default directory created for each scan job is DOC.XSM.
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Installation Considerations
Filing Policy
•
•
An advantage of the Overwrite policy is that minimal disk
space is required since files are deleted and recreated for each
scan job. This makes it ideal for users with their own file
space allocation.
A disadvantage of the Overwrite policy is that with a shared
document repository, users will overwrite other users’ files,
possibly before the file is retrieved by the user.
•
•
An advantage of the Append policy is that no data is lost
because users share a document repository.
A disadvantage of the Append policy is that disk space may
quickly be consumed if not managed properly. This is espe-
cially true when each user has his or her own file space.
An advantage of the New Exact policy is that it checks to see
if any files already exist in the document repository. If there
are no files in the repository, the newly scanned files are sent to
it.
•
•
•
A disadvantage of the New Exact policy is that if there are
files stored in the repository, the scan job is aborted.
An advantage of the New Auto Generate policy is that it cre-
ates a new directory structure, based on the time and date of
creation, into which the images are filed.
•
A disadvantage of the New Auto Generate policy is that while
this may seem like the safest policy choice, it also requires
more disk space than the Overwrite policy.
Optical Character Recognition (OCR)
•
If you are using the OCR capabilities of Visioneer PaperPort
and TextBridge, it is recommended that you use the Text image
quality selection and the highest resolution possible. This will
ensure optimum OCR capabilities.
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Xerox Document Centre System Administration Guide
Scan Templates
•
Use Xerox CentreWare Internet Services to create additional
scan templates, so users do not need to manually modify the
default scan template for each scan job.
Sharing One Document Repository Among Multiple
Document Centres
•
More than one Document Centre may use a document reposi-
tory. Simply configure each Document Centre in a similar
manner and create additional scan templates on each Docu-
ment Centre as needed.
Xerox Document Centre System Administration Guide
Page 20 - 35
Scan Troubleshooting
You are here because a problem has been identified with the
network scanning functions of the Document Centre.
Resolve any copier problems first. Perform the corrective action
that is recommended by the Document Centre User Guide. Do
not attempt to resolve a network scanning problem if the copier
functions are not operating correctly.
A. The image quality of the scanned image is not acceptable.
Be sure to select the appropriate image quality setting in
the template you are using to scan the image. Use the
Image Quality Text setting for text documents and the
Photo setting for grayscale images.
Also, try selecting a scanner resolution of 1.2 to 2.0 times
the screen frequency of the device that the file will be
displayed or printed on.
B. The optical character recognition (“OCR”) application
you are using with the scanned image does not recognise
text accurately.
Make sure that you have selected the Image Quality Text
setting when scanning the document(s).
C. The size of the scanned image file is too large.
Select a scanner resolution of 1.2 to 2.0 times the screen
frequency of the device that the file will be displayed or
printed on.
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Xerox Document Centre System Administration Guide
Error Messages
Problem
Corrective Action
•
During an Overwrite operation (a Fil-
ing Policy option), an attempt to
remove files from the remote direc-
tory failed. This can be caused by
insufficient access rights or by file
attributes that are read-only.
File delete, replace failed
•
During a scanning operation, this
error can occur when the New Exact
Filing Policy is used (set through
Internet Services) and the (folder
name).XSM directory already exists
on the specified path. This is in
accordance with the New Exact
option.
Filing directory already exists
•
•
During a scanning operation, the net-
work or destination server happens to
go down when the file transfer is
occurring.
Another possibility is that the destina-
tion disk is full.
File transfer failed
A scanning operation failed.
Login failure. Check user, password,
and/or setups
Verify the following from a workstation
on the network by logging into the scan
account and copying a file into the scan
repository:
•
•
The user name is invalid or incorrect.
The password is invalid or incorrect.
Also check the following:
•
•
The server name is invalid.
The NDS Tree name (NetWare 4.x
only) is invalid.
•
The NDS Context name (NetWare 4.x
only) is invalid.
Xerox Document Centre System Administration Guide
Page 20 - 37
Problem
Corrective Action
Protocol not running
A user tried a scanning operation with a
destination on the NetWare server.
•
The NetWare protocol is not currently
enabled. Enable it.
Remote directory lock failed
The repository that you are attempting to
send a job into with a scanning operation is
in use by another Document Centre.
Check the following:
•
•
•
The specified volume name is
invalid.
The specified filing destination (path)
is invalid.
The destination disk is full, prevent-
ing the creation of the remote direc-
tory.
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Xerox Document Centre System Administration Guide
21. E-mail
Overview
With the optional E-mail and Network Scanning kit installed on the
Xerox Document Centre 490/480/470/460 ST users can:
•
•
•
Scan an original document
Convert the scanned document to an electronic format
Send that information to one or more E-mail address destina-
tions
•
•
Use the company address book (LDAP)
Use a public address book (CSV file)
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Before You Start
This E-mail chapter assumes you have a general knowledge of your
network and the operation of your Web Browser software.
List of items needed before you can setup the Scan to E-mail:
•
•
•
•
•
•
•
•
Document Centre printer is functional on your Network
Document Centre printer has TCP/IP enabled
Document Centre printer has HTTP enabled
Access to a functional SMTP Mail Server
IP address of SMTP Mail Server
E-mail and Network Scanning installed
E-mail domain available (e.g. @mail.company.com)
Workstation(s) connected to network which has the TCP/IP
enabled
•
DNS enabled
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Xerox Document Centre System Administration Guide
Internet Messaging
Internet Messaging is used to setup and maintain the E-mail
features of the Document Centre 490/480/470/460 ST.
There are four configuration areas required for Internet Messaging:
•
•
General - Set up access to SMTP Mail Server
E-mail settings - Configure the default E-mail message and
image settings
•
•
LDAP Directory (Lightweight Directory Access Protocol) -
Specifies the location and configuration settings of the Internal
Address Book that resides on the network
Public Address Book - Identify the location of a public
address book / CSV (Comma Separated Values) file to be used
for E-mail. The following two pages are available:
• Import Public Address Book - To upload a .CSV file contain-
ing the E-mail addresses to the machine
• Map Address Book - after the files is uploaded, this page
allows the user to map specific fields in the CSV file to Dis-
play (e.g. Name, E-mail Address).
Xerox Document Centre System Administration Guide
Page 21 - 3
HTTP
Note: Internet Services (HTTP/IPP) must be enabled, if it
is not follow these procedures.
1.
2.
Go to the Document Centre control panel.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
4.
Enter Network Setup.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
Enable HTTP/IP.
a) Press the TCP/IP Options button.
b) Press the HTTP/IPP button.
c) Press the Enable button.
d) Press the Save button.
e) Press the Close button - 3 times.
5.
Is E-mail enabled?
a) If yes, then Press the Exit Tools button.
b) If no, continue to next page.
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Xerox Document Centre System Administration Guide
Enable E-mail
NOTE
If Tools is already up at the Document Center Touch Screen (from
previous page) skip Step 1 and 2.
1.
Access the System Administrator set up screens.
a) Press the Access ( or ) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
3.
Enter Connectivity and Network Setup.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
Enable E-mail:
a) Select More.
b) Select Configuration Setup.
c) At the Warning Screen Select Close.
d) Select Optional Services.
e) Select Scan to E-mail.
f) Select Enable.
g) Select Save.
h) Select Exit Tools.
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Configuring SMTP
1. At a client workstation on the network, launch the Internet
Browser.
2. In the URL field, enter http:// followed by the IP Address of
the Document Centre 490/480/470/460 ST. Then select the
Enter key, (e.g. http//xxx.xxx.xxx.xxx).
3. At the CentreWare Internet Services Home Page Select the
Properties link.
4. Select the plus symbol (+) to the left of the Services folder in
the Properties frame.
5. Select the plus symbol to the left of the Internet Messaging
folder.
6. Select General. as shown in figure below.
7. Enter the Host Name or the IP Address of the SMTP Server
NOTE
The IP Address and Domain Name should be recorded before
starting this process.
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Xerox Document Centre System Administration Guide
8. Click the Apply New Settings button to implement any
changes. If required, Click the Restore Settings button to
cancel any changes made and return to the previous values.
9. When prompted, enter admin (lower case) into the User Name
field and 1111 or the current password into the Password field
and select OK.
NOTE
admin and 1111 are the default Administrator id and password.
Xerox Document Centre System Administration Guide
Page 21 - 7
Configuring E-mail
The following steps assume you have not left the Properties tab,
Services and Internet Messaging.
1.
Select E-mail Settings.
2.
Select the Default Scan Resolution and the Default
Attachment Type that will be used for image Attachments.
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Xerox Document Centre System Administration Guide
3.
4.
Enter the Message Content required for the Default Subject.
Enter the Default Signature, Up to 6 lines of 127 characters
each can be entered.
5.
6.
Click the Apply New Settings button to implement any
changes. If required, Click the Restore Settings button to
cancel any changes made and return to the previous values.
When prompted, enter admin (lower case) into the User
Name field and 1111 or the current password into the
Password field. Select OK.
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LDAP Directory Setup (Internal Address Book)
The Document Centre 490/480/470/460 ST allows you to use the
Internal Company Address book, much the same as E-mail at your
workstation.
NOTE
NOTE
Accessing LDAP Directory and Public Address Book are optional.
Configuration of the LDAP directory settings requires the network
to support LDAP services.
The following steps assume you have not left the Properties tab,
Services and Internet Messaging.
1.
Select LDAP Directory.
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Xerox Document Centre System Administration Guide
2.
3.
Enter the Server IP Address or Host Name and optional
Port.
Enter any Optional Information required.
a) Search Directory Root.
b) The LDAP server Login Name and Password if
required.
c) Maximum Number of Search Results.
d) Search Timeout.
4.
5.
Click the Apply New Settings button to implement any
changes. If required, Click the Restore Settings button to
cancel any changes made and return to the previous values.
When prompted, enter admin (lower case) into the User
Name field and 1111 or the current password into the
Password field and select OK.
NOTE
The Document Centre will display search results for the Internal
Address Book as defined by the LDAP configuration. For example,
an LDAP server can return a search enquiry "And" as "Andrew
Smith" when the result "Andrews, James" may have been expected.
The <lastname, firstname> or,<firstname, lastname> display
behaviour is controlled by the LDAP server and not the Document
Centre.
Network Authentication / Internal Address Book
(LDAP) Configured
If a user has successfully logged into a device with Authentication
enabled, the Document Centre 490/480/470/460 ST will attempt to
automatically match the user’s login name to their E-mail address.
The user’s E-mail address will then be used to populate the "From"
E-mail address field. This enables recipients of E-mail jobs to
identify the originator of the E-mail job.
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Important Information about E-mail Access.
NOTE
When using Authentication, on Windows, Novell, or Kerberos
Networks, the User login id is validated. In addition if LDAP is
enabled a search is done for LDAP attribute UID.
If a match is found the “From” address will be filled out with the
proper and complete E-mail address or “friendly name”. At this
point the “From” field will not be an editable field.
If a match can not be found the “From” field will be completed with
the users login id @domain.name. At this point the “From” field will
be editable.
When using Guest access the “From” field is always editable.
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Xerox Document Centre System Administration Guide
Public Address Book
The Document Centre 490/480/470/460 ST will accept a Public
Address Book file that contains a list of user names and their E-
mail addresses. This file must be CSV (Comma Separated Values)
format for the device to be able to read the file contents.
NOTE
NOTE
Accessing LDAP Directory and Public Address Book are optional.
The majority of word processing packages will allow you to create
a CSV file. A selection of E-mail applications will also allow you
to export a list of users in the CSV file format.
The completed file is imported to the device through CentreWare
Internet Services. The file must have the .CSV file extension.
A valid CSV file, format includes <name>, <SMTP E-mail
address>. For example the following are both valid format CSV
file entries:
Smith, [email protected]
"Smith, John"[email protected]
The order in which entries are displayed in the Public Address Book
at the Document Centre will depend on how the entries are sorted in
the CSV file.
NOTE
It is recommended that you keep a copy of the .CSV file that was to
imported.
The following steps assume you have not left the Properties tab,
Services and Internet Messaging.
1.
Select Public Address Book.
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Page 21 - 13
2.
3.
Browse to the location where you will find the Address Book
File (*.CSV).
Highlight the .CSV file that you require. Click the Open
button.
4.
5.
Click the Import Now button.
Click the OK button to import the Address Book.
NOTE
If an address book is already in existence, you will be warned that
the new import will overwrite the existing address book.
6. Select Map Existing Address Book
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Xerox Document Centre System Administration Guide
7. Map the address book by choosing the appropriate Imported
Heading for each label.
NOTE
For correct address book operation the Display Name field must
map to a user name and the E-mail Address field must map to an
SMTP-format E-mail address, for example [email protected].
8. Click the Apply New Settings button to implement any
changes. If required, Click the Restore Settings button to
cancel any changes made and return to the previous values.
9. When prompted, enter admin (lower case) into the User Name
field and 1111 or the current password into the Password field
and select OK.
Authentication
Authentication is used to identify and authorize the walk-up user via
their network login name and password.
NOTE
For Setup Procedures for the Authentication Server see
chapter 16 Internet Services, in the Section called
Authentication Server.
For Authentication to work it must be enabled from the Document
Centre 490/480/470/460 ST Control Panel / UI.
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E-mail Authentication
For login in authentication you must enable it at the Document
Centre 490/480/470/460 ST Control Panel. Complete the following
steps:
1. Enter the Tools pathwa. y
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
2.
Set up Authentication:
a) Select More. (up to 2 times).
b) Select Service Access Control.
c) Select Network Authenticated Access.
d) Select Guest Access and Guest Passcode.
e) Select Next.
f) Select Save.
g) Select Exit Tools.
3.
Print a Configuration Sheet and verify the settings against the
information that was entered.
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Xerox Document Centre System Administration Guide
E-mail Troubleshooting
You are here because a problem has been identified with the Scan to
E-mail function of the Document Centre.
Resolve any copier problems first. Perform the corrective action
that is recommended by the Document Centre User Guide. Do
not attempt to resolve a Scan to E-mail problem if the copier
functions are not operating correctly.
Problem
Corrective Action
E-mail does not arrive at
destination address. No E-mail
Error report printed by the
device.
• Check the SMTP address entry to ensure job
is being sent to the correct recipient and that
the address is spelled correctly.
Device prints an E-mail Error
report after an attempt is made
to send an E-mail job.
• Check that the E-mail server settings
configured on the device are correct.
• Check that the mail server is configured to
accept SMTP mail.
Cannot change E-mail "From" • If the user accesses the device using a
address entry.
password with the Guest Authentication
feature, then the From address may be
changed.
"Reply To" E-mail address
receives a mailnote from the
SMTP server stating that the
mail message was
• Resend the job using a lower scan
resolution.
• Split the originals into smaller jobs.
undeliverable due to the
attachment or file being too
large.
Cannot find required entry in
the Public Address Book.
• Try typing the first letter of the entry and then
manually scroll the list for the required name.
• Check that the address book entries are in
the correct order.
Xerox Document Centre System Administration Guide
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Problem
Corrective Action
Public Address Book does not • Check that the .CSV file contains a name
display an address format of
[email protected] for a
selected name entry.
value and an address value separate by a
comma, for example the format "Smith, John"
• Check that the mapping of the address book
is correct as defined in the Import CSV file
screen in the device Web UI.
Cannot find required entry in
the Internal Address Book
available via LDAP.
• Recheck the spelling of the name required.
• Try searching on only the first letter of the
name. Normally an LDAP environment will
search on a Lastname / Firstname order but
this may differ depending on the
environment.
Attempting an Internal Address • Try entering more letters for the name being
Book LDAP search results in a
"Too many entries found" error.
searched.
Attempting an Internal Address • Check the syntax of the LDAP Directory
Book LDAP search results in a
"Search Tree Invalid" error.
entry. It should be in the format ou=name,
o=name but this will vary depending on the
LDAP server type and configuration.
Attempting an Internal Address • Check the spelling of the name that you are
Book LDAP search results in a
"No matches found" error.
searching for.
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Xerox Document Centre System Administration Guide
22. Port 9100 Printing
Introduction
Your Document Centre supports printing from a variety of operating
systems that support TCP/IP and now supports Port 9100 (RAW)
printing, including Linux and Windows 2000.
NOTE
Your Document Centre now has DHCP, LPR, and NetBIOS over
the IP protocol enabled by default. If your DHCP server will
provide host name, IP address, Gateway address, and Subnet Mask,
the Document Centre TCP/IP information will be configured on
initial boot.
Your Document Centre has DHCP enabled by default. If your
DHCP server is configured with the TCP/IP information for the
Document Centre, you should Skip Steps 5 and 6 in this procedure
and go to Step 7 to enable Port 9100 printing. If you wish to
configure your TCP/IP information statically, complete ALL Steps
on the following pages.
Xerox Document Centre System Administration Guide
Page 22 - 1
Before You Start
To enable 100BaseT or a Token Ring interface, refer to Chapter 2
How to Connect to Ethernet or Token Ring Networks to
configure the Speed and Source Routing settings for your
environment. Then return here and perform this prodecure.
For Dynamic TCP/IP Addressing, use the DHCP, BOOTP, or
RARP Instructions found in this document in the section entitled
Dynamic/Static TCP/IP Addresses and WINS to connect it to the
appropriate server then return here to complete the setup.
Record the following information assigned to your Document
Centre:
IP Address ____________________________
Subnet Mask ___________________________
Default Gateway ________________________
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Xerox Document Centre System Administration Guide
Go to the Document Center and...
1. Connect your Document Centre to the network with the appro-
priate cabling.
2.
Enter the Tools pathway.
a) Press the Access ( or
) button.
b) On the keypad enter 1111 or the current password. Press
the Enter button when finished. The Touch Screen will
be used for the remainder of the data entry, unless
instructed otherwise.
c) Press the Go to Tools button.
3.
Enter the Network Setup menus.
a) Wait for the screen to refresh and press the Connectivity
and Network Setup button.
b) Wait for the screen to refresh and press the Network
Setup button.
c) Press the TCP/IP Options button.
Xerox Document Centre System Administration Guide
Page 22 - 3
4.
5.
Enable the network interface and protocol.
a) Press the TCP/IP Settings button.
b) Press the Protocol and Media button.
c) Press the Enable button. If Physical Media buttons
appear, select either Ethernet or Token Ring. Press
Save.
Set the Host Name.
a) Press the Name/Address button.
b) One at a time press the soft buttons on the Touch Screen
for each octet of the IP address and enter the numbers
using the keypad.
c) Press the Host Name button.
d) When the soft keypad appears, type the host name
EXACTLY as you want it to appear with correct case.
When finished press the Save button twice to record the
changes and exit to the TCP/IP Settings Screen.
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Xerox Document Centre System Administration Guide
6.
Set the Subnet Mask and Gateway.
a) Press the Subnet and Gateway button.
b) Press the soft buttons on the Touch Screen one at a time
for each octet of the Subnet Mask and enter the numbers
using the keypad.
c) Repeat this process for the IP Gateway address. When
finished press Save to record the changes and exit to the
TCP/IP Settings screen.
d) Press Close.
e) If you need to lp or lpr print press the TCP/IP - Line
Printer button, press Enable then press Save.
NOTE
The Broadcast Address will be calculated automatically.
7.
Enable Port 9100 printing .
a) Press the RAW TCP/IP Printing button.
b) Press Enable.
c) Press Save.
8.
9.
Enable HTTP/IPP protocol.
a) Press the HTTP/IPP button.
b) Press Enable.
c) Press Save.
Exit the Tools Menu
a) Press the Exit Tools button.
Xerox Document Centre System Administration Guide
Page 22 - 5
Go to a workstation and...
1.
2.
3.
4.
Create a test job and send it to the printer with a workstation
utility, or through a queue on your operating system that sup-
ports Port 9100 printing.
Check your test job for quality and use the problem solving
section of the Document Centre Reference Guide for
resolving print defects.
If your print job does not print, refer to the troubleshooting
section in this document entitled TCP/IP Troubleshooting
to correct the problem.
Repeat this Go to a workstation and... procedure at each
workstation that will print to this printer, or at other servers
where the queue was created.
Page 22 - 6
Xerox Document Centre System Administration Guide
Glossary
10BASE-T
802.3
An implementation of the Ethernet IEEE standard on 24 gauge un-
shielded twisted-pair wiring, a baseband medium, at 10 megabits per
second.
Defined by the IEEE, these standards govern the use of the
CSMA/CD (Carrier Sense Multiple Access/Collision Detection)
network access method used by Ethernet networks.
802.5
Defined by the IEEE, these standards govern the use of the Token
Ring network access method.
ALAP (AppleTalk
Link Access
Protocol)
In an AppleTalk network, this link access- (or data link-layer)
protocol governs packet transmission on LocalTalk.
ANSI (American
National Standards
Institute)
This is the principal group in the U.S. for determining standards.
ANSI represents the U.S. in the ISO.
AppleShare
A network system implementing the AppleTalk protocol.
Xerox Document Centre System Administration Guide
Page 23 - 1
AppleTalk
Protocol suite defined by Apple Computer for connecting computers
and peripherals using shielded twisted-pair wiring and transfer rates
of about 230.4 kilobytes per second. The network- and transport-
level protocols include Datagram Delivery Protocol (DDP),
AppleTalk Transaction Protocol (ATP), AppleTalk Session
Protocol (ASP), and the Name Binding Protocol (NBP).
ARP (Address
Resolution Protocol)
TCP/IP protocol for determining a DLC (Data-Link Control)
address from an IP (Internet Protocol) address.
ASCII (American
Standard Code for
Information
A seven-bit binary code standardized by ANSI for use by personal
computers and some mainframes to represent alphanumeric and
graphical characters. An additional bit is included to form an eight-
bit character byte.
Interchange)
AUI (Attachment
Unit Interface)
Connector used with thick Ethernet that often includes a drop cable.
Bindery
NetWare database of user names, passwords, groups, and
accounting information.
BNC
A standardized connector used with Thinnet and coaxial cable.
Bus Topology
A network topology in which nodes are connected to a single cable
with terminators at each end.
Client
A network node that requests network services from a server.
Coaxial cable
Data transmission medium with a single-wire conductor insulated
EMI/RFI (Electromagnetic Interference/Radio Frequency
Interference).
CPU (Central
A personal computer’s primary microprocessor chip.
Processing Unit)
CSMA/CA (Carrier
Sense Multiple
Access With
Network access method using contention similar to CSMA/CD used
by LocalTalk networks. Unlike CSMA/CD, in this method the
sending node requests permission to send from the intended
receiving node. If the receiving node responds with a clear to send
signal, transmission begins.
Collision Avoidance)
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Xerox Document Centre System Administration Guide
CSMA/CD (Carrier
Sense Multiple
Access/Collision
Detection)
Network access method in which nodes contend for the right to send
data. If two or more nodes attempt to transmit at the same time, they
abort their transmission until a random time period of microseconds
has transpired and then attempt to re-send.
DB-9
A standardized connector with 9 pins for Token Ring and serial
connections.
DNS (Domain Name
Service)
A TCP/IP protocol for discovering and maintaining network
resource information distributed among different servers.
DOS (Disk
Operating System)
The operating system developed by Microsoft and often ported by
computer manufacturers such as IBM to run specifically on their
computers.
EMI/RFI
A form of “noise” on data transmission mediums that can reduce
(Electromagnetic
Interface/Radio
Frequency)
data integrity and increase transmission errors.
Ethernet
A 10 megabits per second baseband, CSMA/CD network originally
designed by Xerox Corporation.
EtherTalk
AppleTalk protocol governing Ethernet transmissions. Also the
Apple Computer Ethernet adapter and drivers. The first
implementation, Phase 1, was replaced by Phase 2 in 1989.
FTP (File Transfer
Protocol)
A TCP/IP application protocol governing file transfer.
GUI (GraphicalUser
Interface)
Icon oriented style of screen display designed by Xerox and the
PARC project.
Half Duplex
Method of communication where each character sent is echoed back
to its origin.
IEEE (Institute of
Electrical and
Electronics
A professional organization within the ISO that assists with the
creation of networking standards.
Engineers)
Internet
Connected networks including those of the National Science
Foundation the Advanced Projects Research Agency.
Xerox Document Centre System Administration Guide
Page 23 - 3
Internetwork
A collection of two or more connected networks that may be
dissimilar.
IP (Internet
Protocol)
TCP/IP protocol governing packet forwarding.
IPX (Internetwork
Packet exchange)
Novell NetWare protocol similar to IP (Internet Protocol).
ISO (International
Standards
A committee of industry leaders who develop telecommunication
and application standards.
Organization)
LAN (Local Area
Network)
A system of software and hardware connected by a common data
transmission medium and limited to a geographical area less than
about 10 kilometers.
LLC (Logical link
control)
A layer 2 protocol governing transmission, also known the IEEE
802.2 standard.
LocalTalk
A 230 kilobits per second baseband network using the CSMA/CA
access method.
MAC (Medium
Access Control)
A layer 2 protocol governing access to transmission media.
MAU (Multi-station
Access Unit)
A concentrator or transceiver for attracting nodes to a transmission
medium.
MIB (Management
Information Base)
A database of network management information used by CMIP
(Common Management Information Protocol) and SNMP (Simple
Network Management Protocol).
NetWare
Novell’s network operating system using IPX (Internetwork Packet
Exchange) and SPX (Sequential Packet Exchange) protocols.
NFS (Network File
System)
The network operating system based on TCP/IP protocols.
A multithreaded, multitasking, single-user operating system.
OS/2
Page 23 - 4
Xerox Document Centre System Administration Guide
Packet
A collection of bits comprising data and control information
formatted for transmission from one node to another.
Peer to Peer network
A system in which two or more nodes or processes can initiate
communications with each other. Usually describes a network in
which all nodes have the ability to share resources with other nodes
so that a dedicated server can be implemented but is not required.
protocol stack
protocol suite
A representation of the hierarchical nature of a protocol suite.
A hierarchical set of related protocols.
RAM (Random
Access Memory)
Memory in which data is temporarily stored for processing.
RARP (Reverse
Address Resolution
Protocol)
A TCP/IP protocol governing the translation of a DLC (Data-Link
Control) address to an IP (Internet Protocol) address.
Repeater
A device that regenerates and often amplifies signals to extend
transmission distance. It is independent of protocol and media.
RG-58
RJ-45
Coaxial cable with 50-ohm impedance used by Thinnet.
Eight-wire modular connectors for Ethernet, Token Ring, StarLAN
networks, and some phone lines.
SNMP (Simple
Network
TCP/IP protocol governing network monitoring.
Management
Protocol)
SPX (Sequential
Packet Exchange)
The implementation of SPP (Sequential Packet Protocol) by Novell.
TCP/IP protocol governing sequenced data.
TCP (Transmission
Control Protocol)
TCP/IP
(Transmission
Control
A protocol suite developed by ARPA (Advanced Research Projects
Agency).
Protocol/Internet
Protocol)
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Page 23 - 5
Telnet
TCP/IP protocol governing character-oriented terminal data.
Cabling scheme using twin axial cable.
Thicknet
Thinnet
Token
Cabling scheme using 50 ohm coaxial cable.
The character sequence passed among nodes in sequence to indicate
which one has permission to transmit.
Token passing
Network access method that requires nodes to wait for their turn
before transmitting data. Turns are indicated by a character
sequence that passes from one node to the next.
Token Ring
A 4 megabit per second or 16 megabit per second network using a
ring topology and a token passing access method.
Transceiver
An AUI (Attachment Unit Interface) device for receiving and
transmitting data that often provides collision detection as well.
twisted pair cable
A wiring scheme with one or more pairs of 18 to 24 gauge copper
strands are twisted to improve protection against electromagnetic
and radio frequency interference. Cable may be either shielded or
unshielded.
type 1 cable
type 3 cable
type 5 cable
Shielded two-pair cable.
Unshielded twisted-pair cable.
Shielded twisted-pair cable.
WAN (Wide Area
Network)
A network capable of transmissions over large geographic areas that
uses transmission lines provided by a common-carrier.
workstation
Zone
A networked computer typically reserved for end-user applications.
One or more connected AppleTalk networks grouped according to
network usage.
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Xerox Document Centre System Administration Guide
Index
A
Distribute to Fax 16-30
Distribute to File 16-29
Active jobs 16-35
Administration Logon 16-11
Alert messages 16-38
Appletalk 16-49
B
Banyan VINES 15-1, 16-51
C
CentreWare Device Admin 4-1
Configuration 16-42
Document Centre
status 16-37
Documentation 1-5
Configuring
E-Mail 21-8
SMTP 21-6
Connectivity 16-45
Creating distribution templates 16-21
D
Default Template 20-7
Default template
HTTP 21-4
SMTP 21-6
Properties 16-90
Troubleshooting 21-17
Enabling
Defining IP restrictions 16-72
Delayed printing 16-16
Deleting print jobs 16-44
Description 16-41
Ethernet 16-45
Parallel Port 16-47
Refresh function 16-7
Token Ring 16-48
Displaying font list 16-104
Error Messages 20-37
Ethernet 16-45
Existing Accounts 20-14
F
FAX
IPX/SPX Installation 19-5
Troubleshooting 19-8
Fax settings 16-94, 16-95
Print a test page 16-108
Filing destination 16-26
Filing destination settings 16-93
Filing Policy 20-12, 20-34
Font listing 16-104
Microsoft (TCP/IP) 9-1
G
General properties 16-77
General template settings 16-22
H
HTTP settings 16-69
Security 16-72
I
NETSCAN.DAT 20-22, 20-31
Immediate printing 16-14
Installation Considerations 20-34
Installation Requirements 20-27
Installing ESS software 16-106
Netware 16-53
Network Accounting
Setup 18-4
Network connectivity 16-45
Network protocols
Internet Services
Managing jobs 16-34
Properties 16-40
Services 16-13
Status 16-37
Using 16-12
NetWare 16-53
IP restrictions
J
SNMP 16-57
Job
TCP/IP 16-55
NEXTNAME.DAT 20-22, 20-32
Novell NetWare 3.1x or 4.x/5.x 6-1
Novell NetWare 4.X and 5.X 5-1
Delete permission 16-44
Submission Page 16-13
Jobs 16-35
L
Logging in to Multiple File Servers
O
Scan Settings 16-23
Properties 16-92
Optical
Character
Recognition
Scan to Fax settings
Scan to File settings 16-93
(OCR) 20-34
OS/2 (NetBEUI) 13-1
OS/2 (TCP/IP) 12-1
Output Image Quality 20-13, 20-26
Output settings(TIFF) 16-81
P
Parallel Port 16-47
PCL 16-80
Physical connections 16-45
Port 9100 Printing 22-1
PostScript settings 16-79
Scanning documents 16-17
Print jobs
Deleting 16-36
Listing 16-35
Printing 16-77
Documents 16-13
Test page 16-108
Properties
Configuration 16-42
Default template 16-90
Description 16-41
Security 16-72
Static Addressing 3-6
TCP/IP 16-55
Public Repositories 20-11
Template functions 16-19
Template management 16-19
R
RAW TCP/IP Printing 16-67, 22-1
Refresh function
Enabling 16-7
Repository Filing Policy 20-12
Repository set up for templates 16-85
S
Scan 16-23
Templates
Filing destination 16-26
Scan settings 16-29
Terminology 20-2
Testing print capability 16-104
TIFF 16-81
Scan Policy
Append to Existing File 20-12
Do Not Save 20-12
Overwrite Existing File 20-12
Rename 20-12
Token Ring 2-1, 16-48
Tray status 16-39
Troubleshooting
AppleTalk 17-11
Banyan VINES 17-13
E-mail 21-17
Netware 17-5
Network Accounting 18-8
OS/2 17-9
Scan 20-36
U
UNIX 7-1
Using Internet Services 16-12
V
Viewing active alert messages 16-38
Viewing general status 16-37
Viewing support information 16-110
Viewing tray status 16-39
W
Windows 2000 LPR and IPP Printing
10-1
WINS 3-10
X
XSMDESC.DAT 20-22
|