Sharp Fo 4470 User Manual

Introduction  
Welcome, and thank you for choosing a Sharp facsimile machine. The features  
and specifications of your new Sharp fax machine are shown below.  
Automatic dialing  
Conventional Auto Dialing:  
Rapid Key Dialing: 59 numbers  
Speed Dialing: 75 numbers  
Personal Auto Dial Books: 10 books  
(59 Rapid Keys, 16 Speed Dial numbers  
per book)  
Memory size*  
8 MB (approx. 500 pages )  
Optional memory: FO-8MK (8 MB; approx. 500  
pages)  
Modem speed  
33,600 bps (max.) with automatic fallback to lower  
speeds.  
Transmission time*  
Approx. 2 seconds  
Toner cartridge yield**  
(continuous printing,  
4% page coverage,  
letter paper)  
Initial starter cartridge (included with fax machine):  
Approx. 3000 pages  
Replacement cartridge FO-44ND/FO-50ND:  
Approx. 6000 pages  
Drum cartridge yield**  
(continuous printing,  
4% page coverage,  
letter paper)  
Initial starter cartridge (included with fax machine):  
20,000 pages (ave.)  
Replacement cartridge (FO-47DR): 20,000 pages  
(ave.)  
Resolution  
Horizontal: 203 pels/inch (8 pels/mm)  
Vertical:  
Standard: 98 lines/inch (3.85 lines/mm)  
Fine /Halftone:  
196 lines/inch (7.7 lines/mm)  
Super fine: 391 lines/inch (15.4 lines/mm)  
Automatic document feeder Letter paper (20 lb): Max. 50 pages  
Legal paper: Max. 20 pages  
(Note: 11” x 17” paper must be loaded one page at a  
time.)  
*Based on Sharp Standard Chart at standard resolution, excluding time  
for protocol signals (i.e., ITU-T phase C time only).  
**The yields may vary depending on coverage and operating conditions.  
1
 
Paper capacity  
250 sheets (20 lb)  
(500-sheet cassette available as option)  
Compression scheme  
Halftone (grayscale)  
Applicable telephone line  
Compatibility  
MMR, MR, MH, Sharp (H2), JBIG  
64 levels  
Public switched telephone network  
ITU-T (CCITT) G3 mode, Super G3 mode  
Printing resolution  
Horizontal: 406 lines/inch (16 lines/mm)  
Vertical: 391 lines/inch (15.4 lines/mm)  
Input document size  
Automatic feeding:  
Width: 5.8 to 10.1" (148 to 257 mm)  
Length: 5.0 to 14.3" (128 to 364 mm)  
Manual feeding:  
Width: 5.8 to 11.0" (148 to 279 mm)  
Length: 5.0 to 38.0" (128 to 966 mm)  
Effective Scanning width  
Effective Printing width  
Reception modes  
8.2" (208 mm) max.  
8.0" (203 mm) max.  
Auto/Manual  
Instascan speed  
1.3 sec/page (letter paper; scan time only,  
excludes document feeding time)  
Full Dual Access  
Copy function  
Yes  
Single/Multi/Sort (99 copies/page)  
120 V AC, 60 Hz  
50 - 86°F (10 - 30°C)  
20 to 85% RH  
Power requirements  
Operating temperature  
Humidity  
Power consumption  
Standby: 9 W  
Maximum: 760 W  
Dimensions  
Width: 21.5" (546 mm)  
Depth: 16.2" (412 mm)  
Height: 13.6" (346 mm)  
(Not including paper tray or attachments)  
2
Weight  
Approx. 31.3 lbs. (14.2 kg)  
(Not including supplies, paper tray or attachments)  
As a part of our policy of continuous improvement, SHARP reserves the right to make  
design and specification changes for product improvement without prior notice. The  
performance specification figures indicated are nominal values of production units.  
There may be some deviations from these values in individual units.  
Important safety information  
Be sure to save these instructions!  
When using your facsimile equipment, basic safety precautions should always be  
followed to reduce the risk of fire, electric shock and injury to persons, including  
the following:  
• CAUTION: To reduce the risk of fire, use only No. 26 AWG or larger  
telecommunication line cord.  
• Do not disassemble this machine or attempt any procedures not described in  
this manual. Refer all servicing to qualified service personnel.  
• This machine must only be connected to a 120 V, 60 Hz, grounded (3-prong)  
outlet. Connecting it to any other kind of outlet will damage the machine and  
invalidate the warranty.  
• Do not install or use the machine near water, or when you are wet. For example,  
do not use the machine near a bath tub, wash bowl, kitchen sink or laundry tub,  
in a wet basement, or near a swimming pool. Take care not to spill any liquids  
on the machine.  
• Use only the power cord provided with the facsimile machine. Do not use an AC  
extension cord.  
• Unplug the machine from the telephone jack and then the power outlet and  
consult a qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
• Do not allow anything to rest on the power cord, and do not install the machine  
where people may walk on the power cord.  
3
 
• Never insert objects of any kind into slots or openings on the machine. This  
could create a risk of fire or electric shock. If an object falls into the machine that  
you cannot safely remove, unplug the machine and consult a qualified service  
representative.  
• Do not place this machine on an unstable cart, stand or table. The machine  
could be seriously damaged if it falls.  
• Avoid using a telephone (other than a cordless type) during an electrical storm.  
There may be a remote risk of electric shock from lightning.  
• Do not use a telephone to report a gas leak in the vicinity of the leak.  
• The power outlet must be installed near the equipment and must be easily  
accessible.  
Important:  
• This facsimile machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine in conjunction with any of these  
services, you may experience errors during transmission and reception of  
facsimile messages.  
• This machine is not compatible with digital telephone systems.  
4
Table of Contents  
5
 
Table of Contents  
6
A Look at the Operation Panel  
Upper panel  
1
2
3
4
PLAIN PAPER LASER FACSIMILE  
HALF TONE  
ALARM  
STANDARD  
FINE  
TONER  
LINE IN USE  
Toner Cartridge  
Drum Cartridge  
Paper Supply  
ALARM Guide  
SUPER FINE  
Paper Jam  
Paper Size Error  
Printer Cover Open  
Out Put Tray Error  
CONTRAST  
RESOLUTION  
5
6
Display  
1
2
This displays messages and prompts to help you operate the machine.  
ALARM indicator  
This blinks when one of the paper sources is empty, or the drum cartridge is  
near or at the end of its life. This lights steadily when all paper sources are  
empty, the print compartment cover is open, or a paper jam has occurred. A  
message will appear in the display to indicate the problem.  
TONER indicator  
3
This blinks when the toner cartridge nears empty, and lights steadily when the  
toner cartridge needs replacement.  
LINE IN USE light  
This lights when the fax machine is using the telephone line.  
4
5
6
CONTRAST key  
Press this key to adjust the contrast before sending or copying a document.  
RESOLUTION key  
Press this key to adjust the resolution before sending or copying a document.  
An indicator will light next to the selected setting (HALFTONE, STANDARD,  
FINE or SUPER FINE).  
7
 
Middle panel (Rapid Key pad)  
7
01  
Q / !  
02  
03  
04  
05  
06  
07  
U / '  
17  
H / }  
27  
N / *  
36  
08  
I / (  
18  
J / [  
09  
O / )  
19  
K / ]  
10  
P / =  
20  
L / +  
30  
.com  
39  
DEL  
W / " E / #  
R / $ T / % Y / &  
14  
11  
12  
A /  
22  
Z / <  
32  
13  
15  
25  
16  
G / {  
26  
|
SYMBOL  
S
D
C
F
V
21  
23  
24  
34  
28  
29  
Caps Lock  
31  
X / >  
33  
/ /  
B
M / ?  
37  
@
35  
38  
Space  
SHIFT  
/ ^  
\
; / :  
_
-
. / ,  
7
8
9
10  
11  
12  
13  
14  
15  
16 17  
40  
41  
W / " E / #  
51 52  
A /  
42  
43  
44  
45  
46  
U / '  
56  
47  
57  
48  
49  
P / =  
59  
L / +  
Q / !  
50  
R / $ T / % Y / &  
53 54 55  
G / {  
I / (  
O / )  
58  
|
SYMBOL  
S
D
F
H / }  
J / [  
K / ]  
PAGE COUNTER CONFIDENTIAL  
TIMER  
COVER SHEET  
LIFE  
MEM.STATUS  
REPORT  
DOCUMENT  
PRINT HOLD  
Caps Lock  
Z / <  
X / >  
C
V
B
N / *  
M / ?  
@
.com  
DEL  
Space  
SHIFT  
/ ^  
/ /  
\
; / :  
_
-
. / ,  
Rapid Dial Keys  
7
8
Press one of these keys to dial a fax number automatically. (Note that you  
must attach the Rapid Key labels.) When navigating through the display  
menu, a Rapid Key can also be pressed in place of the numeric keys to enter  
a two-digit number (for example, you can press Rapid Key 01 to enter the  
number “01”).  
SYMBOL key  
When entering a name, press this key to enter the symbol on a letter key (the  
character to the right of the slash). Press the key again to turn off symbol  
entry mode.  
PAGE COUNTER key  
9
Press this key to include a slash and the total number of pages after each  
page number on the pages of a transmitted document.  
CONFIDENTIAL key  
Press this key to send or print out a confidential document.  
10  
8
TIMER key  
11  
Press this key to set up an operation to be performed automatically at a later  
time.  
COVER SHEET key  
Press this key to include a cover sheet when sending a fax.  
12  
13  
LIFE key  
1
Press this key, followed by  
the fax machine.  
, to check the total number of pages printed by  
MEM. STATUS key  
Press this key to check the status of fax transmission jobs, copy jobs, and fax  
receptions. This key can also be used to cancel a job.  
14  
15  
REPORT key  
Press this key before sending a fax to have a transaction report printed out  
after the transmission is finished.  
DOCUMENT key  
16  
17  
Press this key to transmit a document directly from the feeder without reading  
it into memory.  
PRINT HOLD key  
This key is used to set up and use the Print Hold function, which holds  
received faxes in memory instead of printing them as they are received. To  
print the faxes, the programmed Print Hold code must be entered.  
9
Lower panel  
18  
19  
20  
21 22 23 24  
25  
26  
MENU  
JOB STATUS DUPLEX SCAN  
PRIORITY  
BROADCAST  
COPY/HELP  
PERSONAL  
BOOK  
ABC  
JKL  
TUV  
DEF  
UP  
1
4
7
2
5
8
0
3
6
9
GHI  
MNO  
WXYZ  
SPEED DIAL  
START/  
ENTER  
Z
A
PQRS  
REDIAL  
STOP  
OPER  
SPEAKER  
DOWN  
27  
28 29 30  
31  
32  
JOB STATUS key  
18  
Two types of information appear in the display: prompts related to operations  
you are performing, and information about how the fax machine is using the  
telephone line (transmitting, receiving, etc.). Press this key to change  
between the two types of information.  
DUPLEX SCAN key  
Press this key to transmit or copy a two-sided document.  
19  
20  
PRIORITY key  
Press this key when you need to transmit a document ahead of other  
documents waiting in memory for transmission.  
BROADCAST key  
Press this key to send a fax to a group of receiving fax machines.  
21  
10  
PERSONAL BOOK  
Press this key to use or store an auto-dial number in a personal book. If the  
book has a passcode, enter the passcode; otherwise, select the book with  
22  
START/  
or  
and press  
ENTER  
.
SPEED DIAL key  
Press this key to dial a Speed Dial number.  
23  
24  
25  
MENU key  
Press this key to select special functions and settings.  
UP and DOWN arrow keys  
Volume setting: Press these keys to change the speaker volume when the  
SPEAKER key has been pressed, or the ringer volume at any other time.  
COPY/HELP key  
26  
When a document is in the feeder, press this key to make a copy of a  
document. At any other time, press this key to print out the Help List, a quick  
reference guide to the operation of your fax machine.  
Dial keypad (numeric keys)  
Use these keys to dial and program fax numbers.  
27  
28  
29  
REDIAL key  
Press this key to automatically redial the last number dialed.  
SPEAKER key  
Press this key when transmitting a document by Normal Dialing to listen to the  
line and verify the response of the receiving fax machine.  
START/ENTER key  
30  
31  
Press this key to begin fax transmission when using Speed Dialing, Direct  
Keypad Dialing, or Normal Dialing. This key is also used to select settings and  
complete entries when storing names and numbers.  
Left and right arrow keys  
Auto-dial numbers: Press these keys to search for an auto-dial number  
when sending a fax.  
MENU key settings: Press these keys after pressing the MENU key to scroll  
through the MENU key settings.  
STOP key  
32  
Press this key to cancel an operation before it is completed.  
11  
1. Installation  
Unpacking Checklist  
Before setting up, make sure you have all of the following items. If any are  
missing, contact your dealer.  
Power cord  
Telephone  
line cord  
ADF exit tray  
Toner  
cartridge  
Drum  
cartridge  
National  
character  
labels for  
French  
Operation  
manual  
Paper size  
labels  
Rapid Key  
labels  
Received  
document tray  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from  
the machine.  
Keep the area  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
12  
     
Connections  
Connections  
Connecting the power cord  
Connect the female end of the power cord to the fax machine as shown. Insert  
the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet.  
Important!  
The fax machine requires its own dedicated power outlet. The power outlet  
must not be shared with any other devices. In particular, do not use an  
extension cord to connect multiple devices to the outlet.  
2
1
Press the power  
switch to turn on  
the power.  
Note: If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone lines.  
Surge protectors can be purchased at most telephone specialty stores.  
13  
 
Connections  
Connecting the telephone line cord  
Insert one end of the line cord into the jack on the back of the machine  
marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line  
wall telephone jack.  
Note: The fax machine is set for touch-tone dialing. If you are on a pulse dial  
(rotary) line, you must set the fax machine for pulse dialing by changing Option  
Setting 22. See page 112.  
Connecting a telephone (optional)  
If desired, you can connect a telephone to the TEL. SET jack on the back of  
the machine.  
14  
       
Connections  
Attaching the ADF exit tray  
Insert the protrusion on the right side of the machine into the hole in the right  
side of the ADF exit tray , then bend the tray slightly and insert so that the  
protrusion on the left side of the machine goes into the hole on the left side of  
the ADF exit tray . Pull out the tray extension .  
1
2
3
Attaching the received document tray  
Slide the received document tray into the machine as shown. When it stops,  
lift the end slightly and push in so that the tray locks into place.  
Important!  
The received document tray must  
be attached for the fax machine  
to operate properly.  
Attaching the national character labels  
If French will be used for the display language (see LANGUAGE SELECT on  
page 115) attach the national character labels for French as shown below.  
During procedures that require the entry of text, the keys below the labels can  
be pressed to enter the corresponding characters.  
Flip up the  
Rapid Key  
overlay  
15  
Connections  
Verification Stamp option  
Note: This feature is available as an option. Consult your dealer if you wish to  
use this feature.  
When transmitting a document, you can have the fax machine stamp each  
document page as it is scanned. After scanning, you can check to see if all  
documents have been stamped to verify that no double feeds occurred. (A  
double feed occurs when two pages are fed through the scanner at once,  
which means that one of the pages is not scanned.)  
To use this function, have your dealer install the Verification Stamp option, and  
then set Option Setting 29 to ON as explained on page 114.  
16  
 
Installing the Print Cartridges  
Installing the Print Cartridges  
Follow the steps below to install or replace the toner and drum cartridges.  
The initial starter toner cartridge included with the fax machine can print  
approximately 3000 letter-size pages (4% coverage of each page;  
continuous printing).  
The replacement toner cartridge (FO-44ND/FO-50ND) can print  
approximately 6000 letter-size pages.  
The drum cartridge (FO-47DR) can print approximately 20,000 letter-size  
pages.  
1 Press the cover release to open the  
print compartment cover.  
Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 If you are replacing the toner cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
Go directly to Step 5 if you are only  
replacing the toner cartridge and not  
the drum cartridge.  
If you are replacing the drum cartridge  
but not the toner cartridge, remove the  
toner cartridge and place it on a sheet  
of paper.  
To make the cartridge more  
compact for disposal, press  
the buttons on the ends of the  
handle and fold the handle  
down.  
17  
   
Installing the Print Cartridges  
3 If you are replacing the drum cartridge,  
remove the old cartridge and dispose  
of it according to local regulations.  
4 Remove the new drum cartridge from  
its packaging. Insert the drum  
cartridge into the print compartment.  
BLUE  
Caution! Excessive exposure to light  
will damage the drum cartridge. Install  
the cartridge promptly after removing it  
from its packaging.  
GREEN  
Make sure the drum cartridge is  
inserted in as far as it will go.  
5 If you are installing a new toner  
cartridge, remove the new toner  
cartridge from its packaging. Remove  
the tape from the cartridge and then  
open the cartridge handle so that it  
stands straight up.  
6 Shake as indicated by the arrows to  
distribute the toner evenly within the  
cartridge.  
If the toner is still lumpy after shaking,  
the gears in the cartridge may make a  
noticeable sound when the print  
compartment cover is closed after  
installing the cartridge. This is normal  
and does not indicate a problem.  
18  
Installing the Print Cartridges  
7 Hold the toner cartridge by the handle  
and insert it into the print  
compartment.  
Make sure the toner cartridge clicks  
into place.  
BLUE  
The handle can be left standing up.  
GREEN  
8 Close the print compartment cover.  
LIFE  
V
9 Reset the drum counter by pressing  
(flip up the Rapid Key  
START/  
3
overlay),  
, and  
ENTER  
.
Note: The toner counter automatically resets each time you replace the  
toner cartridge. There is normally no need to reset the toner counter  
manually. Should you find it necessary to manually reset the toner counter,  
LIFE  
V
START/  
ENTER  
2
press  
(flip up the Rapid Key overlay),  
, and  
.
Note: The print compartment cover may become noticeably warm if a large  
number of pages are successively printed. This is normal and does not indicate a  
problem in the machine.  
19  
Installing the Print Cartridges  
When to replace the toner cartridge  
When the toner cartridge nears empty (about 100 pages can still be printed),  
the toner cartridge indicator on the operation panel will blink. When the toner  
cartridge is empty, the toner cartridge indicator will light steadily and  
REPLACE TONER will appear in the display. Printing will no longer be  
possible. Use the following replacement toner cartridge:  
Sharp FO-44ND or FO-50ND toner cartridge  
Hint:  
When the toner cartridge nears empty, try taking it out of the machine and  
shaking it. This may increase the number of pages that can be printed before  
the toner runs out.  
When to replace the drum cartridge  
When the drum cartridge nears the end of its life, the ALARM indicator on the  
operation panel will blink and DRUM LIFE REACHED will appear in the  
display (this message first appears approximately 1000 pages before the  
drum needs replacement). Use the following replacement drum cartridge:  
Sharp FO-47DR drum cartridge  
20  
   
Loading Printing Paper  
Loading Printing Paper  
You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the  
paper tray.  
A paper cassette is available as an option. Up to 500 sheets of letter or  
legal paper can be loaded in the paper cassette.To have the cassette  
installed, consult your dealer.  
Important: Do not use the back side of paper that has already been printed  
on.  
Note: If you need to add paper to the tray or cassette while paper still  
remains, remove the remaining paper and combine it into a single stack with  
the new paper.  
Loading paper in the paper tray  
1 Remove the received document tray.  
Red line  
2 Insert a stack of paper into the tray,  
print side up.  
Important! The stack of paper must not  
be higher than the red line on the paper  
tray.  
3 Squeeze the paper guide and move it  
to match the length of the paper you  
are loading.  
Attach a letter or legal label  
here to indicate the paper size  
21  
   
Loading Printing Paper  
4 Replace the received document tray.  
The received document tray must be  
attached for the fax machine to operate  
properly.  
Loading paper in the paper cassette (if installed)  
Note: To use A4 paper in the paper cassette, you must have a service  
technician adjust the cassette.  
1 Grasp the hand-hold on the cassette  
and pull the cassette out until it stops.  
2 Push the pressure plate down until it  
locks into position.  
22  
Loading Printing Paper  
3 Squeeze the paper guide and pull up to  
1
move it to the appropriate holes for the  
length of the paper. Push the guide  
down into the holes.  
2
4 Place a stack of paper in the cassette,  
print side up.  
Make sure the stack of paper is not  
higher than the two tabs on the paper  
guide and the two metal tabs. If it is,  
remove some of the paper.  
If you find it difficult to load the paper,  
remove the cassette from the machine.  
(Pull the cassette out as far as it will go,  
grasp the left side of the cassette with  
your left hand, and then lift it up and out  
with both hands.)  
5 Push the cassette back into the  
machine, making sure it clicks into  
place.  
23  
Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin using the fax machine, you must program your name  
and fax number. Once you program this information, it will appear  
automatically at the top of each fax page you send.  
Important!  
FCC regulations require that your name, telephone/fax number, and the date  
and time appear on each fax message you send. Enter your name and fax  
number here and set the date and time as explained in the following section to  
have the fax machine include this information automatically at the top of your  
fax messages.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
3
0
2 Press  
and  
.
03:OWN PASSCODE SET  
ENTER FAX #  
3 Enter your fax number (max. of 20 digits) by pressing the numeric keys.  
To insert a space between digits, press  
.
STOP  
To clear a mistake, press  
.
START/  
ENTER SENDER’S NAME  
4 Press  
ENTER  
.
24  
   
Entering Your Name and Fax Number  
5 Flip the Rapid Key overlay down (if it is up), and enter your name by  
pressing the appropriate letter keys as shown below. (Max. of 24  
characters.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
35  
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
To enter a space, press  
.
To change case, press  
.
Caps Lock  
DEL  
To clear a mistake, press  
.
To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
START/  
04: DATE &TIME SET  
PRESS START KEY  
6 Press  
ENTER  
.
STOP  
7 Press  
twice to return to the date and time display.  
25  
   
Setting the Date and Time  
Setting the Date and Time  
The date and time appear in the display, in reports, and at the top of each  
page you transmit. Set the date and time by pressing the keys on the  
operation panel as shown below.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
4
0
2 Press  
and  
.
04:DATE&TIME SET  
DATE 06-08-2006  
(The currently set date will appear  
to the right of “DATE”)  
3 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
3
0
Example: March  
To correct a mistake, press  
to move the cursor back to the mistake and  
then enter the correct number.  
4 Enter a two-digit number for the day (“01” to “31”).  
5
0
Example: The 5th  
5 Enter the year (four digits).  
2
6
0
0
Example: 2006  
6 Enter a two-digit number for the hour (“01” to “12”) and a two-digit  
number for the minute (“00” to “59”).  
2
5
0
Example: 9:25  
9
26  
   
Setting the Date and Time  
7 Press  
to select A.M. or  
to select P.M.  
START/  
8 Press  
ENTER  
to start the clock.  
STOP  
9 Press  
twice to return to the date and time display.  
Daylight Saving Time  
If desired, you can set the clock to move forward and backward automatically  
at the beginning and end of Daylight Saving Time.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
5
0
2 Press  
and  
.
05:DAY LIGHT SAVING  
1=YES, 2=NO  
1
2
3 Press  
to turn on the Daylight Saving Time function, or  
twice to return to the date and time display.  
to turn it  
off.  
STOP  
4 Press  
27  
 
Administrator Password  
Administrator Password  
The administrator of the machine can set a password to protect the settings  
MENU  
that are accessed with the  
key. When the password is set and  
protection is enabled, the display will prompt you to enter the administrator  
MENU  
password each time you press  
to configure a MENU setting.  
Setting an administrator password  
Display:  
1 Press the following sequence of keys:  
ADMIN PASSWORD  
ENTER #(1-2,  
COPY/HELP  
MENU  
START/  
1
,
,
,
,
,
ENTER  
.
,
)
This is a hidden operation, and therefore error beeps may sound and the  
display may not respond normally when you press several of the above  
keys. Disregard the error beeps and display while pressing the keys.  
If password protection (page 29) is already enabled, a password entry  
MENU  
screen will appear after you press  
. Continue to press the above  
keys without entering the password.  
1:ADMIN PASSWORD SET  
ENTER OLD PASSWORD  
1
2 Press  
to set the password.  
3 Press the numeric keys and/or the letter keys to enter the old (currently  
set) password.  
If you are setting the password for the first time, enter “Sharp” (this is the  
initial factory-set password).  
Each character/digit that you enter will be displayed as “+“.  
28  
     
Administrator Password  
4 When you have finished entering the  
ENTER NEW PASSWORD  
[
]
START/  
current password, press  
ENTER  
.
If you entered the wrong password, WRONG PASSWORD will appear. Re-  
enter the correct password. If you enter the wrong password 3 times in a  
row, you will return to the date and time display.  
5 Enter the new password.  
The characters #, &, <, > cannot be used in the password.  
START/  
6 Press  
ENTER  
.
PASSWORD PROTECT  
1=YES, 2=NO  
1
7 Press  
if you wish to enable protection (require entry of the  
2
password) now. Press  
if you do not wish to enable protection yet  
(you can enable protection later using the procedure below).  
The machine will print out the password for your records. Take care not to  
forget the password or lose the print-out. In the event that you forget the  
password and have kept no record, contact your dealer.  
Changing the Password Protect setting  
Follow the steps below if you need to change the Password Protect setting  
(enable or disable password protection).  
Display:  
1 Press the following sequence of keys:  
ADMIN PASSWORD  
ENTER #(1-2,  
COPY/HELP  
MENU  
START/  
1
,
,
,
,
,
ENTER  
.
,
)
This is a hidden operation, and therefore error beeps may sound and the  
display may not respond normally when you press several of the above  
keys. Disregard the error beeps and display while pressing the keys.  
29  
   
Administrator Password  
If password protection is enabled, a password entry screen will appear after  
MENU  
you press  
. Continue to press the above keys without entering the  
password.  
2:PASSWORD PROTECT  
2
2 Press  
to select PASSWORD  
to enable protection, or  
1=YES, 2=NO  
PROTECT.  
ENTER PASSWORD  
1
2
3 Press  
[
]
to disable protection.  
4 Press the numeric keys and/or the letter keys to enter the current  
password.  
START/  
5 When you have finished entering the password, press  
ENTER  
.
When password protection is enabled  
When password protection enabled, you will be prompted to enter the  
MENU  
password each time you press  
to configure a MENU setting. Enter  
START/  
the password with the numeric and/or letter keys as appropriate, press  
and then continue as usual.  
ENTER  
,
30  
Volume Adjustment  
Volume Adjustment  
You can adjust the volume of the speaker and ringer using  
and  
.
Speaker  
SPEAKER  
1 Press  
.
2 Press  
or  
to select the  
Display:  
desired volume level.  
SPEAKER VOLUME  
HIGH  
SPEAKER VOLUME  
MIDDLE  
SPEAKER VOLUME  
LOW  
SPEAKER  
3 Press  
to turn off the speaker.  
31  
   
Volume Adjustment  
Ringer  
Display:  
1 Press the  
or  
to select the  
desired volume level. (Make sure  
RINGER VOLUME  
HIGH  
SPEAKER  
has not been pressed.)  
The ringer will ring once at the selected  
level, and then the date and time will  
reappear in the display.  
RINGER VOLUME  
MIDDLE  
RINGER VOLUME  
LOW  
RINGER VOLUME  
OFF OK?(PRESS START)  
2 If you selected “RINGER VOLUME OFF: OK?” to turn off the ringer,  
START/  
press  
ENTER  
to confirm your selection.  
32  
 
2. Sending Documents  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
11"  
(279 mm)  
Minimum  
size  
5.8"  
(148 mm)  
Maximum  
size  
5.0"  
(128 mm)  
38"  
(966 mm)  
Minimum  
weight  
Maximum  
weight  
36 lbs.  
(157 g/m²)  
14 lbs.  
(52 g/m²)  
Loading multiple pages at once (letter-size: max. 50 pages, legal-size:  
max. 20 pages):  
10.1"  
(257 mm)  
Minimum  
size  
5.8"  
(148 mm)  
Maximum  
size  
5.0"  
(128 mm)  
14.3"  
(364 mm)  
Minimum  
weight  
Maximum  
weight  
20 lbs.  
(80 g/m²)  
14 lbs.  
(52 g/m²)  
Note: 11” x 17” paper must be loaded one page at a time.  
33  
       
Transmittable Documents  
Maximum scanning area  
The area of the document that the fax machine can scan is slightly smaller  
than the actual document size. Any letters or graphics outside this area will  
not be scanned.  
Maximum scanning width:  
Maximum scanning length:  
8.2 inches (208 mm)  
The length of the document minus 0.16  
inches (4 mm) from the top and bottom of  
the document.  
Other restrictions  
The scanner cannot recognize yellow, greenish yellow, or light blue ink.  
Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slick, coated surface should be  
photocopied, and the copy loaded in the feeder.  
34  
   
Loading the Document  
Loading the Document  
Up to 50 letter-sized pages (20 legal-sized pages) can be placed in the feeder  
at one time. The pages will automatically feed into the machine starting from  
the bottom page.  
If you need to send or copy more than 50 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
If there are folds on the document, smooth out the folds before loading the  
document. Unsmoothed folds may prevent correct scanning.  
When scanning a very long document, gently hold the sides of the  
document while it feeds into the scanner to prevent skewing.  
1 Adjust the document guides to the  
width of your document.  
2 Place the document face down and  
push it gently into the document  
feeder. The top edge of the document  
should enter the machine first.  
The feeder will draw the leading edge of  
the document into the machine. SEND  
READY will appear in the display.  
Note: When inserting a large number  
of pages in the feeder, slant the front  
end of the stack so that the bottom  
pages enter first.  
35  
       
Adjusting the Resolution and Contrast  
3 Adjust the resolution and/or contrast settings (if desired) and then dial  
the receiving machine as explained in the following sections.  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
Resolution  
The fax machine has four resolution settings:  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small letters  
or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
The default resolution setting is STANDARD. If you don’t adjust the resolution  
before sending a document, the fax machine will automatically use  
STANDARD resolution.  
In order to transmit in FINE or SUPER FINE resolution, the receiving fax  
machine must also have that resolution. If it doesn’t, the next best available  
setting will be used.  
The resolution settings are only effective for transmitting and copying a  
document. They are not effective for receiving a document.  
36  
     
Adjusting the Resolution and Contrast  
RESOLUTION  
To adjust the resolution setting, press  
one or more times until the  
indicator light next to the desired setting comes on.  
HALF TONE  
RESOLUTION  
STANDARD  
FINE  
SUPER FINE  
Contrast  
The fax machine has three contrast settings:  
AUTO  
DARK  
LIGHT  
Use AUTO for normal documents.  
Use DARK for faint documents.  
Use LIGHT for documents with a dark  
background.  
The default setting is AUTO.  
CONTRAST  
To adjust the contrast, press  
display.  
until the desired setting appears in the  
( AUTO)  
M:00% SEND READY  
CONTRAST  
( DARK)  
M:00% SEND READY  
(LIGHT)  
M:00% SEND READY  
37  
 
Sending a Fax by Normal Dialing  
Sending a Fax by Normal Dialing  
SPEAKER  
With Normal Dialing, you press  
keys.  
and then dial by pressing the numeric  
Normal Dialing allows you to listen to the line through the speaker to make  
sure the other fax machine is responding. (Note that the speaker is not a  
speakerphone; it cannot be used for talking.)  
If you have connected an extension telephone to the fax machine, you can  
also pick up the extension phone and dial using the extension phone (do  
SPEAKER  
not press  
on the fax machine). If a person answers, you will be able  
to speak to them through the phone before sending a fax.  
SPEAKER  
Note: If you press  
to dial, you will not be able to speak using an extension  
phone connected to the fax machine in the event that a person answers.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 3, below.)  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
SPEAKER  
2 Press  
or pick up an extension phone connected to the fax  
machine. Listen for the dial tone.  
3 If you pressed SPEAKER , dial the number of the receiving machine by  
pressing the numeric keys on the fax machine.  
If you are using an extension phone, dial using the keypad on the  
extension phone.  
38  
   
Programming Auto-Dial Numbers  
If Option Setting 26 (TEL. BILLING CODE, page 113) has been set to ON  
REDIAL  
and BILLING CODE DIAL has been set to AFTER, press  
dialing.  
after  
START/  
ENTER  
4 Wait for the connection. When you hear a fax tone, press  
on the  
fax machine.  
If a person answers and you are using an extension phone, ask them to  
START/  
press their Start key. When you hear the fax tone, press  
machine.  
ENTER  
on your fax  
Using the REDIAL key  
REDIAL  
You can press  
to redial the last number dialed. To send a document,  
START/  
press  
ENTER  
when you hear the fax tone after the connection is established.  
REDIAL  
Note that the speaker is automatically activated when you press  
.
Programming Auto-Dial Numbers  
You can dial a fax number by simply pressing a Rapid Key, or by pressing  
SPEED DIAL  
and entering an abbreviated Speed Dial number.  
To use a Rapid Key or Speed Dial number, you must first program the full fax  
number in the Rapid Key or Speed Dial number. It is usually convenient to  
program your most frequently dialed numbers in Rapid Keys.  
Up to 59 Rapid Keys can be programmed for shared use.  
Up to 75 Speed Dial numbers can be programmed for shared use.  
You can also create personal books for auto-dial numbers. Up to 59 Rapid  
Keys and 16 Speed Dial numbers can be stored in each personal book. For  
information on creating and using personal books, see page 53.  
39  
       
Programming Auto-Dial Numbers  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
01: DESTINATION  
1=SET, 2=CLEAR  
1
0
1
2 Press  
and  
.
1: DESTINATION SET  
ENTER RAPID OR SPEED  
3 Press  
to select SET.  
4 To program a Rapid Key number, press the Rapid Key that you wish to  
use. (To select Rapid Keys 40 through 59, flip up the Rapid Key overlay.)  
SPEED DIAL  
To program a Speed Dial number, press  
and then enter the  
number from “1” to “75” that you wish to use. (If you enter less than two  
START/  
digits, press  
ENTER  
to complete the entry.)  
5 Enter the fax number by pressing the numeric keys (max. of 60 digits  
including pauses).  
DEL  
To clear a mistake, press  
.
If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
START/  
6 Press  
ENTER  
.
7 Enter the name of the party by pressing the letter entry keys  
(max. of 20 characters). (Make sure the Rapid Key overlay is flipped  
down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
If you don’t want to enter a name, go directly to Step 8.  
40  
 
Programming Auto-Dial Numbers  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
Space  
To enter a space, press  
.
To change case, press  
.
Caps Lock  
DEL  
To clear a mistake, press  
.
To enter a number as part of a name, press the appropriate numeric key. To  
enter the symbol on a letter key (the character to the right of the slash),  
SYMBOL  
press  
(“SYM” will appear in the display) and then the letter key  
again to turn off symbol entry mode).  
SYMBOL  
(press  
To move the cursor, press  
or  
. To switch between letter insertion  
and letter replacement mode when the cursor is in the middle of a  
MENU  
sequence of letters, press  
.
START/  
CHAIN DIAL  
1=SET, 2=CANCEL  
8 Press  
ENTER  
.
1
9 Press  
if the number programmed is an area code or access code to  
be used for Chain Dialing (see Chain Dialing at the end of this  
START/  
2
procedure). Press  
(or  
ENTER  
) if the number is a regular fax number.  
STOP  
10 Return to Step 4 to program another number, or press  
repeatedly  
to return to the date and time display.  
If you programmed a Rapid Key number, you can write the name of the  
party on the label above the Rapid Key.  
41  
Programming Auto-Dial Numbers  
Chain Dialing for area and access codes  
You can also program an area code or access code in a Rapid Key or Speed  
1
Dial number using the above programming procedure. In Step 9, press  
set the number as a Chain Dialing number.  
to  
After you dial an area code or access code using a Rapid Key or Speed Dial  
number set for Chain Dialing, the fax machine will wait for you to dial the  
remainder of the number (you can dial the remainder of the number by  
pressing a Rapid Key, by pressing the Speed Dial key and entering a Speed  
Dial number, or by pressing numeric keys). Note that the remainder of the  
number should not be set as a Chain Dial number if programmed in a Rapid  
Key or Speed Dial number.  
The maximum number of digits that can be dialed at one time by Chain  
Dialing is 60.  
Editing auto-dial numbers  
To make changes in a number previously stored, repeat the programming  
procedure. Select the Rapid Key or Speed Dial number for which you want to  
make changes in Step 4, and then change the number(s) and/or name(s)  
when they appear in the display (Steps 5 and 7).  
Clearing auto-dial numbers  
Note: You cannot clear a number if it is used in a program or timer operation, or if  
it is included in a Group Key. First clear the number from the operation or group,  
then perform the following clearing procedure. To check where the number is  
used, print out the Program/Group List or the Timer List as explained on page 116.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
01: DESTINATION  
1=SET, 2=CLEAR  
1
0
2
2 Press  
and  
.
2: DESTINATION CLEAR  
ENTER RAPID OR SPEED  
3 Press  
to select CLEAR.  
42  
 
Programming Auto-Dial Numbers  
4 To clear a Rapid Key, press the Rapid Key.  
SPEED DIAL  
To clear a Speed Dial number, press  
and then enter the number  
START/  
with the numeric keys. (If you enter less than two digits, press  
complete the entry.)  
ENTER  
to  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 4 to clear another number, or press  
repeatedly to  
return to the date and time display.  
43  
Sending a Fax by Automatic Dialing  
Sending a Fax by Automatic Dialing  
Dual Access  
The fax machine features full dual access, which means that you can load a  
document and dial by automatic dialing even when the fax machine is  
occupied with another job. After you dial, your document will be immediately  
scanned into memory and then transmitted once all previously stored jobs  
have been completed.  
If more than one document has been scanned into memory for transmission,  
the documents (jobs) will be transmitted in the order in which they were  
scanned. If you have an urgent transmission and do not want to wait until  
PRIORITY  
previously stored jobs are completed, you can press  
after loading  
your document. Your document will be transmitted immediately after the  
current job is finished.  
If you don’t want the document to be transmitted from memory, you can press  
DOCUMENT  
M/?  
after loading the document. Your machine will call the receving fax  
machine immediately after the current job is finished (ahead of any previously  
stored jobs in memory), and the document will be scanned as soon as the  
connection is established.  
Approximately 500 pages of average content can be held in memory. Less  
pages can be held if any were scanned using fine or halftone resolution.  
The amount of memory currently occupied appears as a percentage  
("M:00%") in the display.  
44  
   
Sending a Fax by Automatic Dialing  
Rapid Key Dialing  
If the number you want to dial has been programmed in a Rapid Key, you can  
dial it by pressing the Rapid Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
2 Press the appropriate Rapid Key.  
The name of the receiving party will appear in the display. If no name was  
stored, the fax number will appear. (If the name or number is incorrect,  
STOP  
press  
.)  
The document will be automatically transmitted once the connection is  
established.  
45  
   
Sending a Fax by Automatic Dialing  
Speed Dialing  
If the number you want to dial has been programmed in a Speed Dial number,  
SPEED DIAL  
you can dial it by pressing  
and then entering the Speed Dial number.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
To send the document ahead of other  
documents waiting for transmission,  
PRIORITY  
press  
.
To send the document directly from the  
feeder (not through memory), press  
DOCUMENT  
. (Flip up the Rapid Key overlay  
M/?  
if it is down.)  
SPEED DIAL  
2 Press  
and then enter the Speed Dial number by pressing the  
numeric keys.  
START/  
ENTER  
If you enter less than 2 digits for the Speed Dial number, press  
to  
complete the entry.  
START/  
ENTER  
3 Check the display. If the name or number shown is correct, press  
.
STOP  
(If not, press  
and then repeat Step 2.)  
46  
   
Sending a Fax by Automatic Dialing  
Direct Keypad Dialing  
START/  
You can also enter a full number with the number keys and then press  
ENTER  
to begin dialing.  
1 Load the document(s). (Note: If  
desired, you can load the document  
after dialing in Step 2, below.)  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
To send the document ahead of other documents waiting for transmission,  
PRIORITY  
press  
.
To send the document directly from the feeder (not through memory), press  
DOCUMENT  
M/?  
. (Flip up the Rapid Key overlay if it is down.)  
2 Enter the number of the receiving machine by pressing the numeric  
keys.  
If a pause is required between any of the digits to access a special service  
REDIAL  
or an outside line, press  
(two seconds per pause). The pause will  
appear as a hyphen. Several pauses can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START/  
correct, press  
ENTER  
.
STOP  
If it is not correct, press  
to backspace and clear one digit at a time,  
and then re-enter the correct digit(s).  
47  
 
Sending a Fax by Automatic Dialing  
Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which you have  
programmed a particular fax number, you can search for the number by  
following the steps below. Once you have found the number, you can dial it  
START/  
and transmit the loaded document by simply pressing  
ENTER  
.
You can also use this procedure to search for Group Keys and Program  
Keys (the name you programmed for the Group or Program key will  
appear). This can be done at any point in a transmission or polling  
procedure where you need to press a Group Key or a Program Key.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
A
2 Press  
to search from the  
SEARCH DIAL  
Z
beginning of the alphabet, or  
search from the end.  
to  
3 Enter the first character of the stored name by pressing the appropriate  
letter entry key.  
If you don’t remember the first letter, go to Step 4 (you will scroll through the  
list from the beginning).  
4 Press  
or  
to scroll through the names. Stop when the desired  
name appears in the display.  
If no numbers have been stored under the entered letter, NOT FOUND will  
appear.  
48  
 
Sending a Fax by Automatic Dialing  
START/  
ENTER  
5 Press  
. The document will be automatically transmitted once the  
connection is established.  
Chain Dialing  
An auto-dial number set for Chain Dialing can be combined with another auto-  
dial number or digits entered manually with the numeric keys to dial one  
phone number up to 60 digits long. The following are some examples of how  
this can be done:  
Press appropriate Rapid Keys in the proper order. For example, press  
Rapid Key 01 (set for Chain Dialing), then Rapid Key 02 (not set for Chain  
Dialing).  
Press a Rapid Key (set for Chain Dialing) and then manually enter a  
START/  
number by pressing appropriate numeric keys. Press  
numeric key to begin transmission.  
ENTER  
after the final  
If the memory becomes full...  
If the memory becomes full while a document is being scanned, MEMORY  
FULL will appear in the display. If Option Setting 23 (Quick On-line) is set to  
ON, scanning will automatically resume when memory becomes free again as  
pages are transmitted. (Note: Quick On-Line is initially set to ON at the  
factory. To change the setting, see page 113.)  
If Quick On-Line is set to OFF the transmission will be canceled and  
STOP  
MEMORY FULL ERROR will appear in the display. Press  
to clear the  
message. Try the transmission again later when memory is free.  
49  
 
Sending a Fax by Automatic Dialing  
Checking the status of the current job  
The display normally shows the date and time and prompts related to  
operations you are performing. To check and see what number the fax  
machine is currently calling or transmitting to, or what number the fax machine  
is currently receiving a document from (if this information is available), press  
JOB STATUS  
. Information on the current job will appear in the display. To switch  
JOB STATUS  
back to the date and time display, press  
again.  
To cancel a fax transmission or reception  
To cancel a fax transmission or reception that is currently in progress, press  
JOB STATUS  
so that the status of the transmission or reception appears in the  
STOP  
display, and then press  
.
Checking and canceling stored transmission jobs  
To display information on jobs that are waiting in memory for transmission,  
follow the steps below. You can also cancel a transmission job with this  
procedure.  
MEM.STATUS  
Display:  
1 Press  
(flip up the Rapid Key  
B
TX STATUS  
PRESS  
(005)  
2
overlay) and then  
.
OR  
The number of  
stored transmission  
jobs appears here  
2 Press  
or  
to scroll through the list of transmission jobs. The name  
(or number) of each receiving party will appear in the display, together  
with the 3-digit memory number assigned to the transmission.  
START/  
DEL  
To cancel a transmission, press  
and then  
ENTER  
while the  
transmission appears in the display.  
50  
       
Sending a Fax by Automatic Dialing  
STOP  
3 When you have finished checking the list, press  
the date and time display.  
twice to return to  
Note: To print out a list of the documents waiting in memory for transmission,  
MEM.STATUS  
5
press  
and then  
.
B
Canceling a memory transmission by number  
If you know the memory number assigned to a memory transmission, you can  
cancel it with the following procedure. (If you don’t know the memory number,  
use the preceding procedure.)  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
4: MESSAGE CLEAR  
ENTER MESSAGE #  
4
overlay) and then  
.
2 Enter the 3-digit memory number assigned to the transmission you wish  
to cancel.  
START/  
3 Press  
ENTER  
.
51  
   
Sending a Fax by Automatic Dialing  
Automatic redialing  
If you use automatic dialing (including Direct Keypad Dialing) and the line is  
busy, the fax machine will automatically redial the number. The fax machine is  
set at the factory to make 2 redialing attempts at intervals of 5 minutes.  
JOB STATUS  
To cancel automatic redialing, press  
to show the job status in the  
display (make sure that RECALL MODE appears on the top line of the display  
and the number of the receiving party appears on the bottom line to the right),  
STOP  
and then press  
.
If desired, you can change the number of redial attempts with Option Setting  
6, and the interval at which redialing takes place with Option Setting 7 (see  
page 109).  
Under certain conditions (for example if a person answers the call on a  
telephone), automatic redialing may stop before the set number of redialing  
attempts are made.  
Memory Retransmission  
If a line error occurs during any type of memory transmission, your fax will  
automatically redial the number and attempt to complete the transmission.  
Retransmission will begin from the page which was being transmitted when  
the error occurred.  
The fax machine has been set at the factory to make 10 attempts at  
retransmission, with each attempt made immediately after the previous  
attempt. If desired, you can change the number of attempts by changing  
Option Setting 17, and have the fax wait a selected number of minutes  
between each attempt by changing Option Setting 18 (see page 111).  
The numbering of pages retransmitted will begin from "1" again.  
If an error or power failure occurs during transmission of a cover sheet,  
retransmission will not take place.  
JOB STATUS  
To cancel retransmission, press  
to show the job status in the  
display (make sure that RETRY MODE appears on the top line of the  
display and the number of the receiving party appears on the bottom line to  
STOP  
the right), and then press  
.
52  
   
Creating and Using Personal Books  
Creating and Using Personal Books  
Up to 10 personal books can be created that allow inviduals to program Rapid  
Key and Speed Dial numbers for their own personal use.  
Up to 59 Rapid Key numbers and 16 Speed Dial numbers can be  
programmed in each personal book.  
If desired, you can program a 4-digit passcode for a personal book. When  
this is done, the passcode must be entered to use or edit the book.  
PERSONAL  
BOOK  
You can open a personal book by pressing  
and then entering the  
book’s 4-digit passcode if it has a passcode, or by selecting the book with  
START/  
or  
and pressing  
ENTER  
. After opening the book, simply follow the desired  
procedure for programming or using a Rapid Key or Speed Dial number as  
explained elsewhere in this manual.  
Creating a personal directory book  
To create a new personal directory book, follow the steps below:  
Display:  
MENU  
3
1 Press  
2 Press  
3 Press  
, and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
8
0
1
and  
.
08: BOOK ENTRY MODE  
1=SET, 2=CLEAR  
1:BOOK SET MODE  
ENTER # (01 - 10)  
to select SET.  
4 Enter a 2-digit number from 01 to 10.  
This number will identify the personal directory book.  
53  
     
Creating and Using Personal Books  
5 Enter a name for the personal directory book by pressing the letter entry  
keys. (Make sure the Rapid Key overlay is down.)  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
For more information on entering letters, see Step 5 on page 25.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
ENTER PASSCODE  
OR START TO SKIP  
START/  
ENTER  
6 Press  
.
7 Enter a four-digit passcode for the  
USE NAME AS FAX HDR  
1=YES, 2=NO  
personal directory book (this can be  
any four-digit number you like).  
If you do not wish to use a passcode,  
START/  
press  
ENTER  
to skip this step.  
1
8 Press  
if you wish to use the book name in the header of faxes sent  
using the book.  
2
Press  
to use the sender’s name entered on page 24.  
STOP  
9 Return to Step 4 to create another book, or press  
repeatedly to  
return to the date and time display.  
54  
Creating and Using Personal Books  
Using a personal book  
To program or use a Rapid Key or Speed Dial number in a personal book, you  
must first open the book. Follow these steps:  
Display:  
PERSONAL  
BOOK  
1 Press  
.
SELECT PERSONAL BOOK  
BY KEY OR PASSCODE  
The display briefly shows the  
following and then reverts to the  
date and time:  
2 Enter the 4-digit passcode of your  
book.  
If the book doesn’t have a passcode,  
** PERSONAL BOOK **  
SUSAN  
press  
or  
until the name of the  
book appears in the display and then  
The name of your book  
appears on the bottom line.  
START/  
press  
ENTER  
.
3 When your book is open, all of the Rapid Keys on the operation panel  
automatically convert to keys for use in your book. Speed Dial numbers  
1 through 16 are also available for use in your book.  
You can perform the following operations in a book:  
Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained  
on page 39.  
Use a Rapid Key to fax a document as explained on page 45.  
Use a Speed Dial number to fax a document as explained on page 46.  
Program a Group Key in your book using Rapid Key and Speed Dial  
numbers from your book (see page 68).  
Broadcast a fax to multiple destinations using Rapid Keys, Speed Dial  
numbers, or a Group Key in your book (see page 66).  
Set up a Program Key in your book (see page 86). (Note: Only Rapid Keys  
and Speed Dial numbers from your book can be used.)  
55  
 
Creating and Using Personal Books  
Poll one or more fax machines using Rapid Keys and Speed Dial numbers  
from your book (see page 74).  
Set up a timer operation using a Rapid Key or Speed Dial number from your  
book (see page 78).  
Print out the Destination List, Program/Group List, or Timer List (see page  
116). When printed from your book, these lists will show the corresponding  
information in your book.  
REDIAL  
Press  
to redial the last number dialed from your book.  
Closing a book  
A book will automatically close when the operation performed from the book is  
completed. If you need to close a book before performing an operation, press  
STOP  
.
CANCEL BOOK?  
1=YES, 2=NO  
The display shows:  
1
Press  
to confirm that you want to close the book. Note that a book will  
also close automatically after one minute if no operation is performed.  
Canceling an operation performed from a book  
To cancel an operation that was set up from a book, you must first open the  
book (as explained on page 55) and then cancel the operation.  
For example, if you need to cancel a fax transmission that was performed from  
a book, open your book and then cancel the operation as explained on page  
50 or 51. Note that the job status of the fax can be checked without opening  
your book.  
To clear a Rapid Key or Speed Dial number in a book, open the book and then  
clear the key or number.  
56  
Creating and Using Personal Books  
Clearing a book  
Note: Before you can clear a personal book, you must clear all Rapid Keys,  
Speed Dial numbers, Group Keys, and Program Keys that are in the book. If a  
transmission or timer operation is pending that uses a number in a book, the  
book cannot be cleared until the operation is completed or canceled.  
Display:  
MENU  
3
1 Press  
2 Press  
3 Press  
, and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
8
0
and  
.
08: BOOK ENTRY MODE  
1=SET, 2=CLEAR  
2
to select CLEAR.  
2: BOOK CLEAR MODE  
ENTER # (01 - 10)  
4 Enter the 2-digit number of the book you wish to clear.  
5 If the book has a passcode, enter the passcode.  
START/  
6 Press  
ENTER  
.
STOP  
7 Press  
repeatedly to return to the date and time display.  
57  
 
Cover Sheet  
Cover Sheet  
You can have the fax machine generate a cover sheet and send it as the last page  
of your fax transmission. The cover sheet includes the date and time, the receiver’s  
name and number if a Rapid Key or Speed Dial number is used, the sender’s  
name and number, and the total number of pages.  
Your name and number must be programmed in order for them to appear  
on the cover sheet (see page 24).  
To have the recipient’s name appear, you must dial using a Rapid Key or  
Speed Dial number with the name programmed.  
(Example)  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
58  
   
Cover Sheet  
2 Press COVER SHEET . (Flip up the Rapid Key  
C
overlay if it is down.)  
The display will briefly show COVER SHEET MODE ENTERED and then  
revert to SEND READY.  
STOP  
To cancel the cover sheet selection, press  
.
3 Dial the receiving party and transmit the fax.  
If desired, you can set your fax to automatically send a cover sheet with every  
COVER SHEET  
transmission (you do not have to press  
each time). This is  
C
accomplished by setting Option Setting 10 (Auto Cover Sheet) to YES as  
explained on page 110.  
59  
Batch Page Numbering  
Batch Page Numbering  
You can change the page numbering of the transmitted document from simple  
numbering ("P.01", "P.02", etc.) to batch numbering, which means that a slash  
and the total number of pages being sent are added after each page number  
(for example, "P. 01/05", "P.02/05", etc.). This allows the receiver to check for  
missing pages.  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
2 Press PAGE COUNTER . (Flip up the Rapid Key  
Caps Lock  
ENTER # OF PAGE(S)  
ENTER # (01-99)  
overlay if it is down.)  
3 Enter the total number of pages (“01” to “99”) by pressing the numeric  
keys.  
5
0
Example: 5 pages  
If you are sending a cover sheet, do not include it in the total number of  
pages (the number will be adjusted automatically).  
4 Dial the receiving machine and transmit the document.  
If you need to cancel a batch number entry, remove the document from the  
STOP  
feeder or press  
.
If the number of pages actually transmitted does not coincide with the batch  
number entered, the alarm will sound and PAGE COUNT ERROR will  
appear in the display. PAGE E. will also appear in the NOTE column of the  
Transaction Report if printed.  
60  
   
3. Receiving Documents  
The fax machine has two modes for receiving calls:  
AUTO mode:  
Select this mode when you only want to receive faxes on the line connected to  
the fax machine. The fax machine will answer all calls automatically and  
receive incoming faxes.  
MANUAL mode:  
Select this mode when you have an extension phone connected to the same  
line as the fax machine and you want to receive both faxes and voice calls. All  
calls, including faxes, must be answered by picking up the extension  
phone.  
Setting the reception mode  
The reception mode is initially set to AUTO. To change the reception mode,  
follow these steps:  
MENU  
1:RECEIVE MODE  
1=AUTO, 2=MANUAL  
1
1 Press  
and  
.
1
2
2 Press  
to select AUTO, or  
to select MANUAL.  
Using AUTO Reception Mode  
In AUTO reception mode, the fax machine automatically answers all calls on  
one ring and receives incoming faxes.  
You can change the number of rings on which the machine answers calls  
by changing Option Setting 2 (see page 108).  
If you pick up an extension phone before the fax machine answers, you can  
talk to the other party and/or receive a fax as explained in the following  
section, Using MANUAL Reception Mode.  
61  
           
Using MANUAL Reception Mode  
Using MANUAL Reception Mode  
1 When the fax machine rings, answer  
the call on an extension phone  
connected to the same line.  
START/  
2 If you hear a fax tone, press  
ENTER  
on the fax machine.  
START/  
If the other party first speaks with you, press  
ENTER  
after speaking. (Press  
your START key before the sender presses their Start key.)  
If there is a document in the feeder, remove the document before pressing  
START/  
ENTER  
(otherwise the document will be transmitted).  
3 When RECEIVING appears in the  
display, hang up.  
62  
   
Substitute Reception to Memory  
Substitute Reception to Memory  
In situations where printing is not possible, such as when the fax machine  
runs out of paper or toner, or a paper jam occurs, incoming faxes will be  
received to memory.  
When you have received a fax to memory, FAX RCVD IN MEMORY will  
appear in the display, alternating with NO PAPER, REPLACE TONER, or  
PAPER JAM. When you add paper, replace the toner cartridge, or clear the  
jam, the stored faxes will automatically print out.  
You can display information on faxes received to memory by following these  
steps:  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
RX STATUS  
PRESS OR  
(003)  
3
overlay) and  
.
The number of received  
faxes appears here  
2 Press  
or  
to scroll through the list of received faxes. The name (or  
number) of the sender of each document will successively appear in the  
display.  
STOP  
3 When you have finished checking the list, press  
twice to return to  
the date and time display.  
63  
     
4. Making Copies  
Your fax machine can also be used to make copies. Single and multiple copies  
(up to 99 per original) can be made, enabling the fax machine to double as an  
office copier.  
You can perform all steps of a copy job even when the fax machine is busy  
printing other copy jobs, or when it is printing a received fax after the line  
has been disconnected. Your copy job will be automatically stored in  
memory and then printed when all previous printing jobs are completed.  
The default resolution for copying is FINE. If desired, you can change the  
default resolution to SUPER FINE by changing Option Setting 30 (see page  
1 Load the document.  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
COPY/HELP  
2 Press  
.
COPY MODE  
ENTER #(01-99)  
01  
If you are only making a single copy of  
the original (or of each original), press  
START/  
ENTER  
. Copying will begin.  
3 Enter the desired number of copies per  
MULTI/SORT COPY MODE  
1=MULTI, 2=SORT  
original with the numeric keys.  
If the desired number of copies is from  
1 to 9, enter “0” first.  
64  
     
Making Copies  
1
4 Press  
(MULTI) if you do not want  
the copies sorted, or (SORT) if you  
2
Example of three copies  
each of three originals  
want the copies sorted.  
Copying will begin.  
Originals  
C
B
A
Not sorted (MULTI COPY)  
Sorted (SORT COPY)  
A
B
C
C
C
A
C
B
B
B
C
A
B
B
A
A
C
A
Checking and canceling copy jobs in memory  
You can display the status of copy jobs in memory by following the steps  
below. You can also cancel a copy job with this procedure.  
Display:  
MEM.STATUS  
1 Press  
(flip up the Rapid Key  
B
COPY STATUS  
PRESS OR  
(005)  
1
overlay) and then  
.
The number of  
stored copy jobs  
appears here  
2 Press  
or  
to scroll through the list of copy jobs. The time the  
original was scanned into memory will appear in the display, together  
with the 3-digit memory number assigned to the job. To cancel a copy  
START/  
DEL  
job, press  
display.  
and then  
ENTER  
while the copy job appears in the  
STOP  
3 When you have finished checking the list, press  
twice to return to  
the date and time display.  
65  
5. Special Functions  
Broadcasting  
The Broadcasting function allows you to send the same fax to as many as 154  
destinations in a single operation. First load the document, then enter the  
numbers of the receiving machines. The document will be automatically  
transmitted to each destination.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
Display:  
BROADCAST  
2 Press  
.
BROADCAST MODE  
ENTER STATION #  
3 Dial the receiving machines using one or more of the following  
methods:  
Press one or more Rapid Keys.  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
START/  
ENTER  
number. (If you enter less than 2 digits for a number, press  
complete the entry.)  
to  
Enter one or more full fax numbers with the numeric keys (max. 60 digits  
START/  
per full number), pressing  
ENTER  
after each full number. (Maximum of 20 full  
numbers; less if a large number of programs, timer operations, and/or  
group keys have been stored.)  
Press one or more Group Keys. (See Storing numbers in Group Keys on  
66  
         
Broadcasting  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
BROADCAST MODE  
SELECT THE MODE  
4 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
5 If desired, press  
and/or  
to set the resolution and  
contrast.  
START/  
6 Press  
ENTER  
twice. Transmission will begin.  
A Transaction Report is automatically printed out after Broadcasting is  
completed. Check the "Note" column of the report to see if any of the  
locations are marked "Busy" or have a communication error code. If so,  
send the document to those locations again.  
Broadcasting using a Group Key  
If the fax machines to which you want to broadcast have all been programmed  
into one Group Key (see Storing numbers in Group Keys which follows), you  
can perform the broadcasting operation using the following simplified  
procedure:  
1 Load the document(s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
2 Press the appropriate Group Key.  
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
2
26  
27  
28  
29  
30  
Transmission will begin.  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
67  
 
Broadcasting  
Storing numbers in Group Keys  
Group Keys allow you to dial a group of fax numbers by simply pressing the  
appropriate Group Key once. To store a group of numbers in a Group Key,  
follow the steps below.  
Any Rapid Key that is not already programmed as a Rapid Key or a  
Program Key can be used as a Group Key.  
Up to 133 numbers can be stored in one Group Key.  
Only Rapid Key and Speed Dial numbers (excluding numbers set for Chain  
Dialing) can be stored in a Group Key. Full numbers cannot be stored.  
Display:  
MENU  
5
2
1 Press  
,
and then  
.
2:GROUP ENTRY MODE  
1=SET, 2=CLEAR  
1
2 Press  
to program a Group Key.  
to clear a Group Key.)  
1:GROUP SET  
PRESS GROUP KEY  
(Press  
2
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Press any Rapid Key not already  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
programmed to select it as a Group  
Key.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
(If you are clearing a Group Key,  
press it and go to Step 5.)  
ENTER GROUP NAME  
4 Enter a name for the Group Key by pressing the letter entry keys (see  
Step 5 on page 25). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 5.  
START/  
STATION # =  
ENTER STATION #  
5 Press  
ENTER  
.
68  
     
Broadcasting  
6 Enter fax numbers using one or both of the following methods:  
Press one or more Rapid Keys.  
Enter one or more Speed Dial numbers with the numeric keys, pressing  
SPEED DIAL  
before each number (if you enter less than 2 digits for a number,  
START/  
press  
ENTER  
to complete the entry).  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
7 Press  
ENTER  
.
STOP  
8 Return to Step 3 to program another Group Key, or press  
repeatedly until you return to the date and time display.  
Editing a group  
If necessary, you can add numbers to or delete numbers from a group by  
1
repeating the programming procedure for the Group Key. Press  
for SET in  
Step 2 and select the Group Key in Step 3. Add or delete numbers in Step 6.  
To add a number, press a Rapid Key or enter a Speed Dial number. To delete  
STOP  
a number, move the cursor to the number with  
or  
and then press  
.
69  
 
Confidential Operations  
Confidential Operations  
The Confidential function can be used to transmit and receive confidential  
documents.  
Confidential transmission  
When you send a document using the Confidential function, the receiving  
machine holds it in memory instead of immediately printing it out. When the  
receiving party enters the correct passcode, the document is printed out.  
Confidential transmission is only possible when the receiving machine is a  
Sharp model with confidential reception capability.  
To use this function, your name and fax number (OWN PASSCODE) must  
be entered in your fax machine as explained on page 24.  
Some fax machines have multiple mailboxes for receiving confidential  
faxes. If you are sending to a machine with multiple confidential mailboxes,  
contact the receiving party in advance for the appropriate mailbox number.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
CONTRAST  
RESOLUTION  
Press  
and/or  
to  
set the resolution and contrast if  
needed.  
Display:  
CONFIDENTIAL  
Z/<  
2 Press  
(flip up the Rapid Key  
1:CONF. TX  
ENTER BOX # OR START  
1
overlay if it is down) and then  
.
70  
   
Confidential Operations  
3 If the receiving machine has multiple confidential mailboxes, enter the  
appropriate mailbox number with the numeric keys (this step is required  
for machines with multiple mailboxes).  
If the receiving machine doesn’t have multiple mailboxes, go directly to  
Step 4.  
START/  
4 Press  
ENTER  
.
5 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry). Check the name or number that  
START/  
appears, and then press  
ENTER  
.
START/  
ENTER  
Enter a full telephone number with the numeric keys, and press  
.
Transmission will take place once the connection is established.  
Confidential reception  
When another fax machine sends you a document by confidential  
transmission, your fax machine holds it in memory instead of immediately  
printing it out. The document cannot be printed out until you enter the correct  
passcode.  
Your fax has 10 "mailboxes" in which confidential documents can be received.  
Each mailbox has its own passcode, allowing up to 10 different people or  
groups to each receive their own confidential documents. The mailboxes are  
identified by 2-digit numbers.  
71  
Confidential Operations  
Programming the confidential passcode  
To receive a confidential document, you must first program a 2-digit mailbox  
number and a 4-digit passcode.  
Note: Be sure to inform the transmitting party of your 2-digit mailbox number in  
advance. The transmitting party will need this number to send you confidential  
faxes.  
Display:  
CONFIDENTIAL  
Z/<  
1 Press  
(flip up the Rapid Key  
3:CONF. CODE SET  
ENTER BOX # (00-99)  
3
overlay if it is down) and then  
.
2 Enter a 2-digit number (from "00" to "99") by pressing the numeric keys.  
.
This number identifies the mailbox.  
3 Enter a 4-digit passcode for the mailbox with the numeric keys.  
START/  
4 Press  
ENTER  
.
5 Enter a name for the mailbox (max. of 20 characters) by pressing the  
letter entry keys (make sure the Rapid Key overlay is down).  
|
Caps Lock  
S
H / }  
Example: SHARP =  
A /  
P / =  
R / $  
For more information on entering letters, see Step 5 on page 25.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
35  
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
V
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
Space  
SHIFT  
/
:
_
-
,
START/  
ENTER  
6 Press  
.
Note: After entering the passcode, the fax machine will print it out for your  
records. If you forget the passcode and have kept no record, contact your Sharp  
dealer.  
72  
Confidential Operations  
Clearing a passcode  
Display:  
CONFIDENTIAL  
Z/<  
1 Press  
(flip up the Rapid Key  
4:CONF. CODE CLEAR  
ENTER BOX # (00-99)  
4
overlay if it is down) and then  
.
2 Enter the 2-digit number that identifies the mailbox you want to clear.  
3 Enter the 4-digit passcode of the mailbox with the numeric keys.  
START/  
4 Press  
ENTER  
.
Printing out received documents  
When you have received a confidential document, RCVD CONF. FAX will  
appear in the display. Print out the Confidential Reception List as explained on  
page 116 to see which mailbox has received the document, and then follow  
the steps below to print out the document.  
Display:  
CONFIDENTIAL  
1 Press  
(flip up the Rapid Key  
Z/<  
2:CONF. DATA PRINT  
ENTER BOX # (00-99)  
2
overlay if it is down) and  
.
2 Enter your mailbox number.  
3 Enter your confidential passcode.  
START/  
4 Press  
ENTER  
.
Printing will begin. After printing, the document will be erased from memory.  
73  
 
Polling  
Polling  
Polling allows you to call another fax machine and have it send a document to  
your machine without operator assistance. In other words, the receiving fax  
machine, not the transmitting fax machine, initiates the transmission. You can  
use your fax machine to both poll and be polled by others.  
Polling others  
To poll another fax machine, follow the steps below.  
If desired, you can dial more than one fax number to receive documents  
consecutively from a group of fax machines (this is called "Serial Polling"; a  
maximum of 154 fax machines can be polled in one operation).  
Display:  
MENU  
6
1 Press  
and then  
.
6: SERIAL POLL. MODE  
ENTER STATION #  
2 Dial the number(s) of the fax machine(s) you want to poll using one (or  
more) of the following methods:  
Press one or more Rapid Keys.  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
START/  
ENTER  
number. (If you enter less than 2 digits, press  
to complete the entry.)  
Press one or more Group Keys.  
START/  
Enter one or more full fax numbers with the numeric keys, pressing  
ENTER  
after each full number.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
3 Press  
ENTER  
. Reception will begin.  
74  
     
Polling  
Serial Polling using a Group Key  
If the fax machines you want to poll have all been programmed into one Group  
Key, you can poll them by simply pressing that Group Key. (The procedure for  
programming Group Keys is explained on page 68.)  
Make sure no documents are in the feeder before you press the Group Key.  
Being polled (Memory polling)  
To let another fax machine poll your fax machine, you must first store the  
document(s) in memory using the following procedure. Transmission will take  
place when the other fax machine calls your fax machine and activates  
polling. You can choose whether to allow polling only once, or an unlimited  
number of times. In the latter case, your fax machine can be used as an  
electronic "bulletin board".  
Multiple documents can be stored for memory polling. To add a document  
to others already stored, simply repeating the storing procedure (note that if  
Department Control is activated, documents cannot be added by a  
department other than that which stored the first document). When polling  
is initiated, the polling machine will receive all documents stored.  
If you allow polling only once, the document(s) will be automatically cleared  
from memory after polling. If you allow polling an unlimited number of times,  
the document will remain in memory until you clear it as explained in the  
following section, Clearing a document.  
1 Load the document.  
MENU  
1
1
2 Set the reception mode to AUTO (press  
,
and  
).  
Display:  
MENU  
7
3 Press  
and then  
.
7:MEMORY POLL MODE  
ENTER #(1-2,  
,
)
75  
Polling  
1:MEMORY POLL SET  
1=1 TIME, 2=REPEAT  
1
4 Press  
to select SET.  
If another document has already been  
1
stored, press  
to select APPEND,  
and go to Step 6.  
1
2
5 Press  
to allow polling only once, or  
to allow polling an unlimited  
number of times.  
CONTRAST  
RESOLUTION  
6 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
7 Press  
ENTER  
.
The document will be scanned into memory, and your fax will go on polling  
standby.  
Clearing a document  
To clear a memory poll document from memory, follow the steps below:  
Display:  
MENU  
7
1 Press  
and then  
.
7:MEMORY POLL MODE  
ENTER #(1-2,  
,
)
2:MEMORY POLL CLEAR  
PRESS START TO CLEAR  
2
2 Press  
to select CLEAR.  
START/  
ENTER  
3 Press  
to clear the documents.  
76  
Polling  
Polling Security  
Polling Security allows you to prevent unauthorized polling of your machine.  
When this function is activated, polling will only take place when the fax  
number of the polling fax machine has been stored in your machine’s list of  
permitted fax numbers (called "passcode numbers"). The polling machine  
must also have its fax number programmed in itself, as explained in Entering  
Your Name and Fax Number in Chapter 1.  
Turning Polling Security on and off  
Polling Security is turned on or off with Option Setting 8 as explained on page  
Storing and clearing fax numbers for polling permission  
You can store up to 10 fax numbers in your machine’s list of permitted  
numbers.  
MENU  
02:PASSCODE # MODE  
1=SET, 2=CLEAR  
3
2
0
1 Press  
,
,
,
.
1:PASSCODE SETTING  
ENTER # (01-10)  
1
2 Press  
to set a number.  
2
(Press  
to clear a number.)  
3 Storing: Enter a 2-digit number (from 01 to 10).This number identifies  
the fax number you will enter in the next step.  
Clearing: Enter the 2-digit number which identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number (max. 20 digits) by pressing the numeric keys.  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 3 to enter (or clear) another number, or press  
repeatedly to return to the date and time display.  
77  
 
Timer Operations  
Timer Operations  
The Timer function allows you to store a job to be performed automatically at  
a specified time. Up to 59 timer jobs can be stored at any one time, and the  
time of each can be specified up to a week in advance.  
You can use this function to take advantage of lower off-peak rates without  
having to be there when the operation is performed.  
DOCUMENT  
M/?  
Note:  
cannot be used for a timer transmission.  
Initial procedure  
To store a timer job, first perform the following procedure. After you have  
completed this procedure, go to the procedure for the specific job you want to  
store (see the following pages).  
Display:  
TIMER  
X/>  
1 Press  
. (Flip up the Rapid Key  
TIMER MODE  
1=SET, 2=CLEAR  
overlay if it is down.)  
1
2 Press  
to select SET.  
3 Enter a number as follows to select the desired operation (or scroll to  
START/  
the desired operation with  
or  
and press  
ENTER  
).  
1
2
3
4
5
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
4 Enter a two-digit number for the hour (“01” to “12”) and a two-digit  
number for the minute (“00” to “59”).  
78  
   
Timer Operations  
5 Press  
to select A.M. or  
to select P.M.  
6 Enter a number as follows to select the day of the operation (skip this  
step if the operation will be performed within the next 24 hours):  
0
1
2
3
4
5
6
Sunday  
Monday  
Tuesday  
Wednesday  
Thursday  
Friday  
Saturday  
START/  
7 Press  
ENTER  
and go to the specific procedure for your operation (see the  
following pages).  
Transmission  
(Continued from Initial procedure.)  
8 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
9 Press  
ENTER  
.
79  
Timer Operations  
CONTRAST  
RESOLUTION  
10 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
11 Load the document and then press  
ENTER  
.
The document will be scanned into memory.  
Confidential transmission  
.
(Continued from Initial procedure.)  
8 Enter the mailbox number (2 digits). (Go directly to Step 9 if the  
receiving machine does not have mailboxes.)  
START/  
9 Press  
ENTER  
.
10 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
11 Press  
ENTER  
.
80  
Timer Operations  
CONTRAST  
RESOLUTION  
12 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
13 Load the document and then press  
ENTER  
.
The document will be scanned into memory.  
Polling  
(Continued from Initial procedure.)  
8 Dial the machine to be polled using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
9 Press  
ENTER  
.
Serial Polling  
(Continued from Initial procedure.)  
8 Dial the machines to be polled using one or more of the following  
methods:  
Press one or more Rapid Keys.  
81  
Timer Operations  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
Press one or more Group Keys.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
9 Press  
ENTER  
.
Broadcasting  
(Continued from Initial procedure.)  
8 Dial the receiving machines using one or more of the following  
methods:  
Press one or more Rapid Keys.  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
Press one or more Group Keys.  
82  
Timer Operations  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
9 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
10 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
11 Load the document and then press  
ENTER  
.
The document will be scanned into memory.  
Canceling a timer operation  
If you need to cancel a timer operation before it is performed, follow the steps  
below.  
You will need to know the number assigned to the operation in order to  
cancel it. If you don’t remember the number (it appears in the display when  
you set the operation), print out the Timer List. (See page 116.)  
Display:  
TIMER  
X/>  
1 Press  
(flip up the Rapid Key  
2:TIMER COMM. CLEAR  
ENTER #(01-59)  
2
overlay if it is down) and then  
.
2 Enter the 2-digit number assigned to the operation.  
START/  
3 Press  
ENTER  
.
STOP  
4 Press  
repeatedly until you return to the date and time display.  
83  
Batch Transmission  
Batch Transmission  
Batch transmission allows you to store multiple fax jobs in memory for  
automatic transmission to one destination at a set time. If you often send  
faxes to a particular destination, this function helps reduce telephone costs by  
allowing you to conveniently send multiple faxes on one connection.  
Note: If the telephone billing function is turned on, the batch transmission function  
cannot be used.  
Programming a Batch Key  
To perform a batch transmission, you must first program the number of the  
receiving machine and the time of transmission into a Batch Key. Any Rapid  
Key which has not already been programmed can be used as a Batch Key.  
If you specify a day-of-the-week in your program, the transmission will be  
performed every week on that day. If you do not specify a day-of-the-week, the  
transmission will be performed every day.  
To program a Batch Key, follow the procedure for entering programs explained  
in Entering and Using Programs on page 86. In Step 10 of the initial  
procedure, select “Batch transmission”.  
Clearing a Batch Key  
To clear a Batch Key, follow the procedure on page 93.  
Storing documents for transmission  
Follow the steps below to store a document under a Batch Key for  
transmission. When you store the document, it is given a message number to  
distinguish it from other jobs stored in the same batch.  
If no jobs have been stored under a Batch Key when the time for  
transmission arrives, transmission will not take place.  
1 Load the document (s).  
SEND READY will appear in the  
display.  
84  
   
Batch Transmission  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Batch Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
After scanning, the message number  
assigned to your document will appear  
in the display.  
34  
;
38  
.
SHIFT  
/
:
_
-
,
STOP  
3 Press  
.
The document will be transmitted at the designated time along with any  
other jobs stored under the same key. After transmission, all jobs in the  
batch will be cleared from memory.  
Canceling a document stored for batch transmission  
If necessary, you can cancel a document stored for a batch transmission  
before transmission takes place. To do so, you will need to know the message  
number assigned to the document.  
If you don’t remember the message number, print out the Batch  
Transmission List (see page 116).  
1 Press the Batch Key in which the document you want to clear has been  
stored.  
Make sure no documents are in the feeder.  
2 Enter the 3-digit message number assigned to the document.  
START/  
3 Press  
ENTER  
.
85  
   
Entering and Using Programs  
Entering and Using Programs  
If you frequently perform the same operation involving the same party, you can  
program all the steps of the operation into one Program Key. This allows you to  
perform the operation by simply pressing that key.  
Any Rapid Key which is not already programmed as a Rapid Key or a  
Group Key can be used as a Program Key.  
You can include a timer setting in the program to have the operation  
performed automatically at a selected time.  
STOP  
To clear a mistake in the procedures that follow, press  
.
Initial procedure  
To program a Program Key, first perform the following procedure. After you  
have completed this procedure, go to the procedure for the specific operation  
you want to program (see the following pages).  
Display:  
MENU  
5
1
1 Press  
,
and  
.
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
1
1:PROGRAM SET  
PRESS PROGRAM KEY  
2 Press  
to select SET.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Select a Program Key by pressing any  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
Rapid Key that has not yet been  
programmed.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
4 Enter a name for the program by pressing the letter entry keys (see Step  
5 on page 25). (Maximum of 20 characters.)  
If you don’t want to enter a name, go directly to Step 5.  
START/  
5 Press  
ENTER  
.
86  
   
Entering and Using Programs  
6 If you want to include a timer setting, enter a two-digit number for the  
hour (“01” to “12”) and a two-digit number for the minute (“00” to “59”).  
(If not, go directly to Step 9.)  
7 Press  
to select A.M. or  
to select P.M.  
8 Enter a number as follows to select the day of the operation (skip this  
step if the operation will be performed within the next 24 hours):  
0
1
2
3
4
5
6
Sunday  
Monday  
Tuesday  
Wednesday  
Thursday  
Friday  
Saturday  
START/  
9 Press  
ENTER  
.
10 Enter a number as follows to select the desired operation (or scroll to  
START/  
the desired operation with  
or  
and press  
ENTER  
).  
1
2
3
4
5
6
6
Transmission (SEND MODE)  
Confidential transmission  
Polling  
Serial Polling  
Broadcasting  
Batch transmission (only possible if a timer setting was made)  
Memory Polling (only possible if a timer setting was not made)  
87  
Entering and Using Programs  
11 Go to the specific procedure for your operation (see the following  
pages).  
Transmission  
(Continued from Initial procedure.)  
12 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
13 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
14 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
15 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting.)  
STOP  
16 Press  
repeatedly until you return to the date and time display.  
88  
Entering and Using Programs  
Confidential transmission  
(Continued from Initial procedure.)  
12 Enter the mailbox number (2 digits). (Go directly to Step 13 if the  
receiving machine does not have mailboxes.)  
START/  
13 Press  
ENTER  
.
14 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
15 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
16 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
17 If you want the document to be sent through memory, press  
ENTER  
.
If you want the document to be sent directly from the feeder, press  
DOCUMENT  
M/?  
. (This is not possible if you included a timer setting.)  
STOP  
18 Press  
repeatedly until you return to the date and time display.  
89  
Entering and Using Programs  
Polling  
(Continued from Initial procedure.)  
12 Dial the machine to be polled using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
13 Press  
ENTER  
.
STOP  
14 Press  
repeatedly until you return to the date and time display.  
Serial Polling  
(Continued from Initial procedure.)  
12 Dial the machines to be polled using one or more of the following  
methods:  
Press one or more Rapid Keys.  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
Press one or more Group Keys.  
90  
Entering and Using Programs  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
13 Press  
ENTER  
.
STOP  
14 Press  
repeatedly until you return to the date and time display.  
Broadcasting  
(Continued from Initial procedure.)  
12 Dial the receiving machines using one or more of the following  
methods:  
Press one or more Rapid Keys.  
SPEED DIAL  
Enter one or more Speed Dial numbers, pressing  
before each  
number. (If you enter less than 2 digits for a Speed Dial number, press  
START/  
ENTER  
to complete the entry.)  
START/  
ENTER  
Enter one or more full fax numbers with the numeric keys, pressing  
after each full number.  
Press one or more Group Keys.  
Note: If you need to delete a number, press  
or  
until the destination  
STOP  
appears in the display and then press  
.
START/  
13 Press  
ENTER  
.
91  
Entering and Using Programs  
CONTRAST  
RESOLUTION  
14 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
15 Press  
ENTER  
.
STOP  
16 Press  
repeatedly until you return to the date and time display.  
Batch transmission  
(Continued from Initial procedure.)  
12 Dial the receiving machine using one of the following methods:  
Press a Rapid Key.  
SPEED DIAL  
Press  
and enter a Speed Dial number (if you enter less than 2  
START/  
digits, press  
ENTER  
to complete the entry).  
Enter a full fax number with the numeric keys.  
START/  
13 Press  
ENTER  
.
CONTRAST  
RESOLUTION  
14 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
15 Press  
ENTER  
.
STOP  
16 Press  
repeatedly to return to the date and time display.  
92  
Entering and Using Programs  
Being Polled (Memory polling)  
(Continued from Initial procedure.)  
1
2
12 Press  
to allow polling only once, or  
to allow polling an unlimited  
number of times.  
START/  
ENTER  
13 Press  
.
CONTRAST  
RESOLUTION  
14 Press  
and/or  
to adjust the resolution and contrast if  
START/  
desired, and then press  
ENTER  
.
START/  
15 Press  
ENTER  
.
STOP  
16 Press  
repeatedly until you return to the date and time display.  
Clearing a Program Key  
To clear a Program Key, follow these steps:  
Display:  
MENU  
5
1
1 Press  
,
and  
.
1:PROGRAM ENTRY MODE  
1=SET, 2=CLEAR  
2:PROGRAM CLEAR  
PRESS PROGRAM KEY  
2
2 Press  
to select CLEAR.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
3 Press the Program Key you want to  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
clear.  
22  
23  
24  
25  
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
93  
 
Entering and Using Programs  
START/  
4 Press  
ENTER  
.
STOP  
5 Press  
repeatedly until you return to the date and time display.  
Using a Program Key  
Follow the steps below to perform a programmed operation.  
1 If this is a transmission operation or  
memory polling operation, load the  
document.  
01  
02  
03  
04  
05  
06  
07  
08  
09  
10  
2 Press the appropriate Program Key.  
Q
11  
/
!
W
12  
A
/
/
"
|
E
13  
/
#
R
14  
/
$
T
15  
/
%
Y
16  
G
/
&
{
U
17  
/
'
I
18  
J
/
(
O
19  
/
/
)
]
P
20  
L
/
/
=
+
SYMBOL  
21  
S
D
F
/
H
/
}
/
[
K
22  
23  
24  
2
26  
27  
28  
29  
30  
Caps Lock  
31  
Z
32  
/
<
^
X
33  
/
/
/
>
\
C
/
B
N
36  
/
*
M
37  
/
?
@
/
.com  
39  
DEL  
34  
;
38  
.
SHIFT  
/
:
_
-
,
Canceling a programmed timer operation  
If a Program Key has been pressed for a timer operation and you need to  
cancel the operation before it is performed, follow the steps below.  
Note: This procedure will not work for a document stored for a batch transmission.  
To cancel a batch transmission operation, see Canceling a document stored for  
batch transmission on page 85.  
1 Press the Program Key.  
START/  
2 Press  
ENTER  
.
94  
 
Duplex Scanning for Two-sided Documents  
Duplex Scanning for Two-sided Documents  
To transmit or copy documents which have printing or graphics on both sides  
of the page or pages, use Duplex Scanning. With this function, you simply  
feed the document (all pages) through the machine once, turn the stack of  
pages over, and feed it through again.  
The machine will automatically sort the pages into the correct order (front of  
1st page, back of 1st page, front of 2nd page, back of 2nd page, etc.).  
Duplex Scanning can be used for copying (single copies and sorted  
multiple copies only) and any type of transmission from memory.  
Note that any blank sides must be included when scanning the pages (if the  
number of pages is not equal each time the machine scans the stack, an  
error will result). The blank sides will not, however, be printed out.  
1 Load the document (s).  
Make sure the page(s) are front face  
down, with the first page on the bottom.  
SEND READY will appear in the  
display.  
START/  
DUPLEX SCAN  
2 Press  
and then  
ENTER  
.
3 Perform all steps of the desired copy or memory transmission.  
4 When all pages of the document have been scanned, turn the stack over  
(do not change the page order) and load it again.  
START/  
5 Press  
ENTER  
.
95  
   
Print Hold  
Print Hold  
The Print Hold function is used to hold received faxes in memory instead of  
printing them as they are received. To print the faxes, the programmed Print  
Hold code must be entered.  
To use the Print Hold function, program a Print Hold code as explained below  
and then activate the Print Hold function as explained on the following page.  
Programming the Print Hold code  
Follow the steps below to program a Print Hold code.  
Display:  
PRINT HOLD  
@
1 Press  
.
PRINT HOLD  
ENTER #(1-4,  
,
)
2:PRT. HOLD CODE SET  
ENTER PASSCODE #  
2
2 Press  
.
3 Press the numeric keys to enter the desired Print Hold code (any 4-digit  
number).  
START/  
4 Press  
ENTER  
.
The machine will print out the Print Hold code for your records.  
In the event that you forget the code and have kept no record, contact your  
Sharp dealer.  
96  
   
Print Hold  
Activating the Print Hold function  
Once you have programmed a Print Hold code, follow the steps below to  
activate the Print Hold function.  
A Print Hold code must be programmed before the Print Hold function can  
be activated.  
Display:  
PRINT HOLD  
@
1 Press  
.
PRINT HOLD  
ENTER #(1-4,  
,
)
4: ACTIVATE PRT. HOLD  
1=YES, 2=NO  
4
1
2 Press  
.
3 Press  
to select YES.  
Printing received faxes  
When the Print Hold function is activated, RCVD PRINT HOLD FAX will  
appear in the display when a fax has been received to memory. Follow the  
steps below to print the fax (or faxes).  
Display:  
PRINT HOLD  
@
1 Press  
.
PRINT HOLD  
ENTER #(1-4,  
,
)
1:HOLD DATA PRINT  
ENTER PASSCODE #  
1
2 Press  
.
3 Press the numeric keys to enter the Print Hold code.  
START/  
4 Press  
ENTER  
.
The received fax will print out.  
97  
Print Hold  
Turning off the Print Hold function  
In the event that you need to turn off the Print Hold function, follow the steps  
below.  
The Print Hold function cannot be turned off if a received fax is being held  
in memory by the Print Hold function. First print the fax and then turn off  
Print Hold.  
Display:  
PRINT HOLD  
@
1 Press  
.
PRINT HOLD  
ENTER #(1-4,  
,
)
4: ACTIVATE PRT. HOLD  
1=YES, 2=NO  
4
2
2 Press  
.
PRT. HOLD CODE=  
ENTER PASSCODE #  
3 Press  
to select NO.  
4 Press the numeric keys to enter the Print Hold code.  
START/  
5 Press  
ENTER  
.
98  
Print Hold  
Clearing the Print Hold code  
Follow the steps below if you need to clear the Print Hold code.  
Note: To clear the Print Hold code, the Print Hold function must first be turned  
off as explained on the previous page.  
Display:  
PRINT HOLD  
@
1 Press  
.
PRINT HOLD  
ENTER #(1-4,  
,
)
3:PRT. HOLD CODE CLR  
ENTER PASSCODE #  
3
2 Press  
.
3 Press the numeric keys to enter the Print Hold code.  
START/  
4 Press  
ENTER  
.
99  
Department Control  
Department Control  
Department Control is used to restrict use of the machine to authorized users.  
When it is activated, a department code must be entered before an operation  
can be performed.  
Department Control can only be activated by your Sharp dealer. If you wish  
to use this function, contact your dealer.  
Department Control allows you to track the number of pages transmitted as  
well as the transmission time for each authorized department or person.  
See Department Usage List on page 119.  
Programming Department Codes  
Up to 99 different Department Codes can be programmed to allow access to  
the fax machine. Transmitted pages and transmission time will be kept track of  
separately for each code. After you enter a code, inform the appropriate group  
or individual.  
A name must be assigned to each code. Only the name, not the code, will  
appear on the Department Usage List.  
Be sure to keep a record of each code and name. If you misplace the  
record, contact your dealer.  
Display:  
MENU  
3
1 Press  
and  
.
3:ENTRY MODE  
ENTER #(01-08,  
,
)
7
0
1
2 Press  
and  
.
07:DEPT. CODE MODE  
1=SET, 2=CLEAR  
2
3 Press  
to program a Department Code, or  
to clear a Department  
Code.  
4 Programming: Enter a 2-digit number from “01” to “99” with the numeric  
keys. This number identifies the Department Code that you will enter in  
the next step.  
100  
     
Department Control  
Clearing: Enter the 2-digit number that identifies the Department Code  
you want to clear.  
Note: It is not possible to clear the Department Code that you currently used to  
access the machine. It is also not possible clear a Department Code if only one  
code is programmed.  
5 Programming: Enter a Department Code (4 digits or the number of digits  
set by Option Setting 27 as explained on page 114).  
Clearing: Enter the Department Code that you wish to clear, and go to  
Step 8.  
START/  
6 Press  
ENTER  
.
7 Press the letter entry keys to enter a name for the Department Code.  
START/  
8 Press  
ENTER  
.
9 Return to Step 4 to program (or clear) another Department Code, or  
STOP  
press  
repeatedly to return to the date and time display.  
Accessing the machine  
When Department Control is activated, you must enter your Department Code  
before using the machine.  
If you do not begin the operation within one minute after entering the code,  
the machine will return to controlled access mode.  
Note: You do not need to enter a Department Code to receive faxes manually (by  
START/  
picking up an extension phone connected to the same line and pressing  
the fax machine).  
ENTER  
on  
101  
 
Blocking Reception of Unwanted Faxes  
Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, first turn it on by setting Option Setting 20 (Anti-Junk Fax)  
to ON as explained on page 112, and then enter the fax numbers from which  
you do not want to receive faxes as explained below.  
Up to 50 numbers can be entered in the Anti Junk Number List.  
To clear a number from the Anti Junk Number List, you need to know the 2-  
digit number that identifies it. If you have forgotten this number, print out the  
Anti Junk Number List as explained on page 116.  
Display:  
MENU  
3
6
0
1 Press  
,
,
,
.
06:STORE JUNK FAX #  
1=SET, 2=CLEAR  
1
1:JUNK FAX # SET  
ENTER # (01-50)  
2 Press  
to enter a number in the Anti  
Junk Number List.  
(Press  
list.)  
to clear a number from the  
2
3 Entering: Enter a 2-digit number from “01” to “50” with the numeric  
keys. This number identifies the fax number that you will enter in the  
next step.  
Clearing: Enter the 2-digit number that identifies the fax number you  
want to clear, and go to Step 5.  
4 Enter the fax number.  
START/  
5 Press  
ENTER  
.
STOP  
6 Return to Step 3 to enter (or clear) another fax number, or press  
repeatedly to return to the date and time display.  
102  
   
Telephone Billing  
Telephone Billing  
If you are on a PBX, you can have the fax machine send a code to the PBX  
that identifies the sender for billing purposes each time a fax is sent.  
Telephone billing is possible in two ways: using Department Control and by  
direct billing code entry.  
Using Department Control  
If you are using the Department Control function, you can use Department  
Codes for telephone billing. In this case, the fax machine will automatically  
send the Department Code that a department member enters to access the  
fax machine to the PBX. The PBX can then use the Department Code to bill  
the call to that department.  
To use Department Control for telephone billing, program a Department Code  
for each group that will use the fax machine (see Department Control on page  
100), and then have your dealer activate Department Control. After this, set  
Option Setting 26 (Telephone Billing Code) to ON as explained on page 113.  
Direct billing code entry  
If you don’t want to use Department Control for telephone billing, you can  
have users enter an assigned billing code (any number up 9 digits long) each  
time they use the fax machine. The fax machine will automatically send this  
code to the PBX for billing purposes. To use this function, have your dealer  
activate the function and then set Option Setting 26 (Telephone Billing Code)  
to ON as explained on page 113.  
Note: The billing code should be assigned by your PBX administrator. Billing  
codes are not programmed into the fax machine.  
Users should enter their billing code as follows when performing an operation  
on the fax machine. The code need only be entered when calling outside of  
the PBX.  
103  
   
Telephone Billing  
1 Load the document (s).  
If you are using Normal Dialing, press  
SPEAKER  
or pick up an extension phone  
connected to the same line.  
SEND READY will appear in the  
display.  
2 Enter your number to access an outside line (max. of 3 digits).  
Space  
3 Flip down the Rapid Key overlay and press  
, enter the billing  
Space  
code (max. of 9 digits), and then press  
again.  
Note: The code will appear as asterisks in the display and will not appear in  
the Activity List or Transaction Report.  
CONTRAST  
RESOLUTION  
4 Press  
and/or  
to adjust the resolution and contrast if  
desired.  
5 Dial the other party by the desired method and transmit the document.  
104  
Distinctive Ring  
Distinctive Ring  
Important:  
To use distinctive ring, you must subscribe to a distinctive ring service from  
your local phone company.  
Your fax machine may not be compatible with some distinctive ring services.  
Distinctive ring is a service offered by some local telephone companies  
whereby they assign an additional second number to your regular single line.  
The second number rings differently from your normal number.  
If you subscribe to a distinctive ring service, you can set the fax machine to  
automatically answer when your second number is called. This allows you to  
use the second number as an exclusive fax number.  
To have your fax automatically answer when your second number is called,  
follow the steps below:  
Display:  
MENU  
4
1 Press  
, and  
.
4:OPTIONAL SETTING  
ENTER #(01-34,  
,
)
28: DISTINCTIVE RING  
ENTER # (1-5) (5)  
8
2
2 Press  
and  
.
1
3
3 Press a number from  
to  
to select the ring pattern below that  
4
matches your second number’s ring pattern. Or, press  
to have your  
5
fax automatically answer your normal telephone number. Press  
turn off the distinctive ring function.  
to  
In the U.S.A.:  
1
2
3
4
5
RING PATTERN 1  
RING PATTERN 2  
RING PATTERN 3  
STANDARD RING  
OFF SETTING  
Two short rings  
One short, one long, and one short ring  
Two short rings and one long ring  
Your standard (normal) ring pattern  
Turn distinctive ring off  
105  
     
Distinctive Ring  
In Canada:  
1
2
3
4
5
6
7
RING PATTERN 1  
RING PATTERN 2  
RING PATTERN 3  
RING PATTERN 4  
RING PATTERN 5  
STANDARD RING  
OFF SETTING  
Two short rings  
One short, one long, and one short ring  
Two short rings and one long ring  
Three very short rings  
Two very short rings  
Your standard (normal) ring pattern  
Turn distinctive ring off  
STOP  
4 Press  
repeatedly to return to the date and time display.  
106  
6. Optional Settings  
The optional settings allow you to customize the fax machine to better suit  
your needs.  
An initial setting has been made for each optional setting at the factory. To  
change a setting, follow the steps below to access it, and then change the  
setting as explained in the list that follows.  
Display:  
MENU  
4
1 Press  
and  
.
4:OPTIONAL SETTING  
ENTER #(01-34,  
,
)
Example: Option Setting 01  
selected  
2 Press the numeric keys to enter the 2-  
digit number (“01” to “34”) of the  
optional setting that you wish to  
change.  
01: DEFAULT FAX RES.  
ENTER # (1-3) (1)  
0
1
Example: Optional Setting 01  
OR  
Press  
or  
to scroll through the  
optional settings. When the desired  
START/  
optional setting appears, press  
ENTER  
.
3 Enter a selection for the optional setting by pressing the numeric keys.  
See the list that follows for an explanation of each of the optional  
settings.  
4 After entering a selection, the subsequent optional setting will appear in  
STOP  
the display. To return to the date and time display, press  
twice.  
107  
   
Optional Settings  
Optional Settings  
Setting 01: DEFAULT FAX RESOLUTION  
This option sets the default resolution (the resolution used if a setting is not  
RESOLUTION  
1
selected with  
STANDARD,  
) for transmitting documents. Press  
for  
2
3
for FINE, or  
for SUPER-FINE.  
Initial setting: 1  
Setting 02: NUMBER OF RINGS AUTO RECEPTION  
This sets the number of rings the fax machine waits before answering an  
0
0
incoming call in AUTO receive mode. Enter a number from  
is entered, the fax machine will answer without ringing).  
to  
9
(if  
Initial setting: 1  
Setting 03: NUMBER OF RINGS MANUAL RECEPTION  
You can also have the fax machine automatically answer a call after a certain  
number of rings in MANUAL reception mode. To turn on this function, enter  
1
the desired number of rings (any number from  
to 9 ). To turn off the  
0
function, enter  
.
Initial setting: 0 (off)  
Setting 04: AUTO LISTING  
1
Press  
(YES) to have the fax machine automatically print an Activity  
Report once every 30 send/receive operations. (The report can still be printed  
2
on demand at any time.) Press  
(NO) to turn the function off.  
Initial setting: 2  
108  
         
Optional Settings  
Setting 05: TRANSACTION REPORT PRINT SELECTION  
This sets the condition for printing out a Transaction Report. Enter a number  
1
5
from  
to  
as follows:  
(ERROR/TIMER  
MEMORY):  
A report will be printed after an error, timer  
operation, or memory operation  
1
2
(SEND ONLY)  
A report will be printed only after a  
transmission  
3
(ALWAYS PRINTS)  
(NEVER PRINTS)  
A report will be printed after each  
transmission, reception, or error  
4
5
A report will never be printed.  
.
(ERROR ONLY)  
A report will be printed only after an error  
occurs  
Initial setting: 5  
Setting 06: RECALL TIMES  
This sets the maximum number of times your fax will automatically redial if the  
0
0
1
4
line is busy. Enter any number from  
to  
.
Initial setting: 02  
Setting 07: RECALL INTERVAL  
This sets the amount of time your fax will wait between automatic redials  
0
1
0
2
when the line is busy. Enter  
for 1 minute,  
for 2 minutes, etc.,  
up to a maximum of 15 minutes.  
Initial setting: 05  
Setting 08: SECURITY SELECTION  
1
2
Press  
(ON) to turn polling security on, or  
(OFF) to turn it off.  
Initial setting: 1  
109  
           
Optional Settings  
Setting 09: ERROR CORRECTION MODE (ECM)  
1
Press  
(YES) to have any distortions in a transmission due to noise on the  
telephone line corrected before print-out at the receiving end. This is only  
2
effective when the other machine has ECM as well. Press  
the function off.  
(NO) to turn  
Note: If the transmission or reception is taking place in Super G3 mode, ECM  
will operate regardless of the ECM setting.  
Initial setting: 1  
Setting 10: AUTO COVER SHEET  
1
Press  
(YES) to have the fax automatically generate a cover sheet and  
2
send it as the last page of each transmission. Press  
function off.  
(NO) to turn the  
Initial setting: 2  
Note: In North America, Setting 11 is not used.  
Setting 12: COPY SCANNING  
This setting is used to reduce copies slightly before printing to ensure that  
1
data on the edges are not cut off. Press  
(AUTO) for automatic reduction,  
2
or  
(100%) for no reduction.  
Initial setting: 2  
Setting 13: COPY CUT-OFF  
This setting determines how the fax machine will copy documents that are  
1
longer than the printing paper. Press  
(CONTINUE) to have the remainder  
2
of the document printed on a second page, or  
print) the remainder.  
(CUT-OFF) to cut off (not  
Initial setting: 2  
Setting 14: RECEIVE REDUCE  
This setting is used to reduce received documents slightly before printing to  
1
ensure that data on the edges are not cut off. Press  
(AUTO) for automatic  
2
reduction, or  
(100%) for no reduction.  
Initial setting: 1  
110  
           
Optional Settings  
Setting 15: IMAGE MEMORY PRINT  
1
Press  
(YES) to include a copy of the first page of the transmitted  
2
document on the Transaction Report. Press  
(NO) to turn the function off.  
This setting is only effective when transmitting from memory.  
Initial setting: 1  
Setting 16: CASSETTE SELECTION  
1
Press  
(AUTO SELECTION) if you want the fax machine to automatically  
select the printing paper source (tray or cassette) according to the size of  
each page received or copied. (If a document consists of multiple pages of  
different sizes, each page will be printed on the paper that best matches its  
size.)  
2
Press  
(AUTO SELECTION 2) if you want the fax machine to automatically  
select the printing paper source (tray or cassette) according to the size of the  
first page of the document received or copied. (If the document consists of  
multiple pages of different sizes, all pages will be printed on the same size of  
paper based on the size of the first page.)  
3
Press  
(MANUAL SELECTION) if you want to set a fixed order of priority  
1
for the paper sources. When the 1ST PRIORITY setting appears, press  
to have paper always drawn from the tray regardless of the size of the  
2
received or copied document, or  
to have paper always drawn from the  
1
cassette. When the 2ND PRIORITY setting appears, press  
to have paper  
drawn from the other source in the event that the “1st priority” source runs out  
2
of paper, or  
(NONE) to have the incoming fax received to memory.  
Note: This setting will only appear if your dealer has installed the paper  
cassette option and Option Setting 31 (Seperate Mode) is turned off.  
Initial setting: 1  
Setting 17: RETRANSMISSION TIMES  
This sets the number of times the fax will reattempt a memory transmission  
which has been interrupted by a line error or power failure. Enter any 2-digit  
0
1
1
4
0
0
number from  
to  
, or enter  
to turn off the function.  
Initial setting: 10  
111  
       
Optional Settings  
Setting 18: RETRANSMISSION INTERVAL  
You can select the number of minutes the fax waits between each memory  
0
1
0
2
retransmission attempt. Enter  
for 1 minute,  
for 2 minutes,  
etc., up to a maximum of 15 minutes. If you do not want the fax to wait  
0
0
between attempts, enter  
.
Initial setting: 02  
Setting 19: POWER SAVE MODE  
To conserve power, you can have the laser printer heater in your fax machine  
turn off when not in use. When this is done, the heater will turn on  
automatically when you receive a document (there will be a slight delay before  
printing while the heater warms up) and turn off when printing is completed.  
1
2
Press  
to turn on Power Save mode, or  
to turn it off.  
Initial setting: 1  
Setting 20: ANTI-JUNK FAX  
1
Press  
to block reception from fax numbers entered in the Anti Junk Fax  
2
List. Press  
to allow reception from all numbers.  
Initial setting: 2  
Setting 21: ALARM VOLUME  
This sets the volume of the beep sound that alerts you to error conditions and  
1
2
informs you that operations have been completed. Press  
for HIGH,  
3
for LOW, or  
for OFF.  
Initial setting: 2  
Setting 22: DIAL MODE  
1
2
This sets the dial mode. Press  
if you are on a touch-tone line, or  
if  
you are on a pulse dial (rotary) line.  
Initial setting: 1  
112  
             
Optional Settings  
Setting 23: QUICK ON-LINE  
When you transmit a multi-page document, this setting determines whether  
the fax machine will dial the receiving party and begin transmitting while  
scanning is still in progress, or wait until all pages have been scanned before  
1
dialing. Press  
to have the fax machine dial and begin transmission while  
2
scanning is still in progress, or  
have been scanned.  
to have the fax machine wait until all pages  
Initial setting: 1  
Setting 24: MULTI TTI  
1
If you are using Department Control, you can press  
to have the  
department name (the name associated with the department code entered by  
an operator to access the fax) appear at the top of each transmitted  
document. This will appear in place of the name entered in Entering Your  
2
Name and Fax Number in Chapter 1. Press  
to turn Multi TTI off (the  
sender’s name entered in Chapter 1 will appear).  
Initial setting: 2  
Setting 25: BEEP LENGTH  
This sets the duration of the beep that signals the end of transmission,  
1
2
3
reception, or copying. Press  
no beep.  
for 3 seconds,  
for 1 second, or  
for  
Initial setting: 1  
Setting 26: TELEPHONE BILLING CODE  
This setting allows you to use Department Codes or direct billing codes for  
telephone billing on a PBX. (Your dealer must first activate Department  
1
Control or direct billing code entry.) Press  
to turn telephone billing on, or  
2
to turn it off.  
Initial setting: 2  
1
1
If you pressed  
appear. Press  
, the BILLING CODE DIAL selection will subsequently  
if your PBX must receive the billing code before dialing a  
2
telephone number, or  
if it must receive the billing code after dialling a  
telephone number. (Refer to your PBX manual or consult your PBX  
adminstrator for this information.)  
113  
           
Optional Settings  
Note: If you select AFTER for the BILLING CODE DIAL selection, you must press  
REDIAL  
SPEAKER  
after dialing if you use  
.
Setting 27: DEPARTMENT CODE DIGITS  
Use this setting if you are using Telephone Billing and need to change the  
number of digits of Department Codes to accord with your PBX’s telephone  
3
billing system. Enter any number from  
to 9 .  
Initial setting: 4  
Setting 28: DISTINCTIVE RING  
This sets the ring pattern to which your fax will answer if you subscribe to a  
7
1
5
1
distinctive ring service. Enter a number from  
to  
(
to  
in  
Canada) to select a pattern. See page 105 for more details.  
Initial setting: 5  
Setting 29: VERIFICATION STAMP  
1
Press  
if you want the fax machine to stamp each original document page  
as it is scanned. After scanning, you can check to see if all pages have been  
2
stamped to verify that no double feeds occurred. Press  
function off.  
to turn the  
Note: To use this function, your dealer must install the Verification Stamp  
option.  
Initial setting: 2  
Setting 30: COPY RESOLUTION  
Use this setting to select the default copying resolution (the resolution used for  
RESOLUTION  
1
copying if a setting is not made with  
). Press  
for STANDARD,  
2
3
for FINE, or  
for SUPER-FINE.  
Initial setting: 2  
114  
           
Optional Settings  
Setting 31: SEPARATE MODE  
If desired, you can have the fax draw a sheet of paper from one of the paper  
sources after each fax reception. By loading colored (or large) paper in that  
source, each colored sheet drawn will act as a separator that makes it easy to  
distinguish where one multi-page document ends and another begins. A  
Transaction Report printed after a reception will also be printed from that  
1
paper source to act as a separator sheet. To turn on this function, press  
1
and then select the paper source for the separator paper by pressing  
for  
for the paper cassette. After turning on the function, be  
sure to load appropriate paper in the selected paper source. To turn off  
2
the paper tray or  
2
Seperate mode, press  
. (Note that the function will turn off automatically if  
the selected paper source runs out of paper.)  
Note: This setting is only available if your dealer has installed the paper cassette  
option.  
Initial setting: 2  
Note: If you turn off the Separate Mode setting, Option Setting 16 will  
subsequently appear in the display to allow you make an appropriate setting for  
cassette selection. If you don’t make a selection, 1:AUTO SELECTION will be  
automatically selected.  
Note: Settings 32 and 33 are not used.  
Setting 34: LANGUAGE SELECT  
This setting is used to select the language that appears in the display. Press  
1
2
to select English or  
to select French.  
Initial setting: 1  
Note: Settings 35 through 38 are not used.  
115  
     
7. Printing Lists and Reports  
You can print lists showing settings and information entered in the fax  
machine. You can also print out reports on recent activity and individual  
operations after they are completed. The lists and reports are described on  
the following pages.  
To print a list, follow the steps below.  
Display:  
MENU  
2
1 Press  
, and  
.
2:LISTING MODE  
ENTER #(01-11,  
,
)
2 Press the numeric keys to enter the 2-digit number (“01” to “11”) of the  
list you want to print.  
1
0
Example: Activity Report  
OR  
Press  
or  
to scroll through the lists. When the desired list  
START/  
appears, press  
ENTER  
.
If you selected the Destination List (03): You can select the order in  
which the destinations (the fax numbers programmed for automatic dialing)  
1
appear. Press  
(NUMBER) to have the destinations appear in the order  
2
of the Rapid Key and Speed Dial numbers. Press  
(ALPHABET) to have  
the destinations appear in alphabetical order (any destinations that do not  
have a name programmed will appear at the end of the list). After selecting  
START/  
the order, press  
ENTER  
to print the list.  
116  
   
Printing Lists and Reports  
Activity Report (List 01)  
This report shows information on your most recently performed send and  
receive operations (a combined maximum of 30 operations can appear). The  
report is divided into two parts: the SEND REPORT, which shows information  
on transmissions, and the RECEIVE REPORT, which shows information on  
receptions.  
If Option Setting 4 (Auto Listing) is set to YES, a report will be automatically  
printed out whenever information on 30 operations has accumulated. (A  
report can still be printed on demand at any time.)  
All information is erased after a report is printed out. If automatic print-out is  
turned off and the report is not printed manually for 30 operations, the  
information on the oldest operation will be overwritten each time a new  
operation is performed.  
Explanation of headings  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction.  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
TYPE  
CONF. TX - A confidential operation was performed.  
(T) - A timer operation was performed.  
(D) - The document was sent directly from the feeder, not  
from memory.  
117  
 
Printing Lists and Reports  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-31 - A telephone line error prevented  
the transaction. See Line Error in Problems and Solutions in  
Chapter 9.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have.  
CANCEL 3 - (Used for confidential transmission only)  
A confidential transmission was cancelled because the  
receiving machine does not have a confidential function, a  
confidential passcode is not programmed in the receiving  
machine, its memory is full, or it is not a Sharp model.  
CANCEL 4 - (Used for confidential transmission only)  
A confidential ransmission was cancelled because an  
incorrect mailbox number was entered for a fax machine with  
confidential mailboxes, or the other machine’s memory is full.  
Timer List (List 02)  
This list shows the timer operations that are currently set.  
Destination List (List 03)  
This list shows the fax numbers that have been programmed for automatic  
dialing.  
Passcode List (List 04)  
This list shows your settings for polling security, your name and fax number as  
programmed in the fax machine, and a sample of the header printed at the top  
of every page you fax (HEADER PRINT).  
118  
     
Printing Lists and Reports  
Optional Setting List (List 05)  
This list shows the current status of the option settings.  
Program and Group List (List 06)  
The top part of this list shows the programs that have been entered. The  
bottom part shows the fax numbers that have been programmed into Group  
Keys.  
Batch Transmission List (List 07)  
The Batch Transmission List shows the documents that are currently stored  
for batch transmission.  
Department Usage List (List 08)  
This list shows total transmission time and pages transmitted (including  
polling time and pages polled) for each department during the period  
indicated on the list. The information is only available if Department Control  
has been activated.  
Each time you print out the report, the data is cleared and a new period  
begins.  
Confidential Reception List (List 09)  
This list shows which mailboxes have received confidential documents and  
the total number of pages received. Print this list out whenever RCVD CONF.  
FAX appears in the display.  
Anti Junk Number List (List 10)  
This list shows the fax numbers from which reception is not allowed.  
Personal Book List (List 11)  
This list shows the personal books that have been created.  
119  
               
Printing Lists and Reports  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. The fax machine is set at the factory to print out  
the report only when an error occurs. If desired, you can change the setting to  
have it printed out under a variety of other conditions. See Option Setting 5  
(Print Selection) in Chapter 6.  
If you wish to have the Transaction Report printed after a particular fax  
REPORT  
N/*  
transmission, press  
(flip up the Rapid Key overlay if it is down)  
before performing the steps of the transmission. (To cancel printing of the  
Transaction Report, press STOP .)  
The same headings appear in the Transaction Report as in the Activity  
Report. See Activity Report in this chapter for an explanation of the  
headings.  
The first page of the document will also appear below the report if the  
document was sent from memory. If confidentiality is required, you can  
prevent printing of the first page of the document by setting Option Setting  
15 (Image Memory Print) to NO.  
Printing the Scan/Print Counter List  
The machine keeps counts of the number of pages scanned for fax  
transmission and copying, and the number of received fax pages, copies, and  
list pages printed. To print out a list showing these counts, follow the steps  
below.  
Display:  
1 Press the following sequence of keys:  
SCAN/PRINT COUNTER  
ENTER #(1-2,  
COPY/HELP  
MENU  
START/  
9
,
,
,
,
,
ENTER  
.
,
)
This is a hidden operation, and therefore error beeps may sound and the  
display may not respond normally when you press several of the above  
keys. Disregard the error beeps and display while pressing the keys.  
If password protection (page 28) is enabled, a password entry screen will  
MENU  
appear after you press  
. Continue to press the above keys without  
entering the password.  
120  
   
Printing Lists and Reports  
1
2 Press  
print the list.  
Clearing the scan/print counts  
To clear all counts that appear in the Scan/Print Counter List, follow the steps  
below.  
Display:  
1 Press the following sequence of keys:  
COPY/HELP  
MENU  
SCAN/PRINT COUNTER  
ENTER #(1-2,  
START/  
9
,
,
,
,
,
ENTER  
.
,
)
This is a hidden operation, and therefore error beeps may sound and the  
display may not respond normally when you press several of the above  
keys. Disregard the error beeps and display while pressing the keys.  
If password protection (page 28) is enabled, a password entry screen will  
MENU  
appear after you press  
. Continue to press the above keys without  
entering the password.  
2: SCN/PRNT CNT CLEAR  
OK? (PRESS START KEY)  
2
2 Press  
.
START/  
ENTER  
3 Press  
to clear the counts.  
A list of the current counts will be printed and then the counts will be  
cleared.  
121  
 
8. Maintenance  
Cleaning the Scanning Glass and Rollers  
Clean the reading glass and rollers frequently to ensure the quality of your  
transmitted images and copies.  
1 Open the operation panel.  
Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Wipe the scanning glass, white backplate, and rollers with a soft cloth.  
Make sure that all dirt and stains (such as correcting fluid) are removed, as  
dirt will cause vertical lines on transmitted images and copies. (If  
necessary, wipe with denatured alcohol.)  
White  
backplate  
Rollers  
Scanning  
glass  
The Housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
122  
           
Replacing the Verification Stamp  
Replacing the Verification Stamp  
If you are using the Verification Stamp function, you will need to replace the  
ink cartridge in the stamp unit when it runs out of ink (when the stamped mark  
on original documents becomes faint). A new ink cartridge can be obtained  
from your dealer.  
1 Remove the ADF exit tray.  
2 Press down on the protruding tab of  
the green ink cartridge and pull the  
cartridge out with your fingers.  
3 Insert the new ink cartridge into the  
machine (make sure that the tab is  
facing out).  
1
4 Replace the ADF exit tray.  
2
3
123  
   
9. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display, and/or a  
Try the transaction again. If the error persists, check  
the following:  
transaction report is  
printed out with COM. E-  
and a number from 0 to 31  
in the NOTE column.  
• Check the hookup. The cord from the TEL. LINE  
jack to the wall jack should be no longer than six  
feet.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may  
need service.  
124  
       
Problems and Solutions  
Dialing and transmission problems  
Problem  
Solution  
Dialing is not possible.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE jack and the wall  
jack.  
• Make sure that the fax machine is set to the correct  
dialing mode for your telephone line. See Option  
Setting 22 in Chapter 6.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE jack, and not the TEL. SET jack.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• If the receiving machine is not a Sharp model,  
make sure it is G3 compatible.  
• Check the display for error messages.  
• Press the SPEAKER key and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Try  
sending the document again.  
• Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
125  
Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The fax machine doesn’t  
receive documents  
automatically.  
• Make sure that the reception mode is set to AUTO.  
If you subscribe to a distinctive ring service, make  
sure that the Distinctive Ring function is set to the  
correct ring pattern. If you do not subscribe to a  
distinctive ring service, make sure that Distinctive  
Ring is set to OFF SETTING. (See Distinctive Ring  
in Chapter 5.)  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
• The toner cartridge may need replacement.  
The printed image  
appears dirty and/or the  
paper jams frequently.  
• Have a service technician clean the print  
compartment.  
The power is on, but no  
reception takes place.  
• Make sure that the wall jack is connected to the  
TEL. LINE jack, and not the TEL. SET jack.  
Received images are  
distorted.  
• If ECM mode (Option Setting 9) is turned off, noise  
on the telephone line may cause distortion. Have  
the other party try sending the document again.  
• If the other machine has ECM mode, make sure  
this feature is turned on in both fax machines (see  
Option Setting 9).  
• Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
• The drum cartridge may be damaged. Try a new  
drum cartridge.  
• The fusing unit and transfer roller may need to be  
replaced during the life of the machine if print  
quality begins to deteriorate. This must be done by  
a service technician.  
126  
Problems and Solutions  
The quality of copies is  
poor and/or black lines  
appear.  
• Any dirt or material on the scanning glass will  
cause lines to appear on copies and transmitted  
faxes. Clean the scanning glass as explained in  
Chapter 8.  
Dots appear at regular  
intervals on received  
documents and copies.  
• The drum cartridge may be damaged. Replace the  
drum cartridge.  
The printing paper comes • Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
General problems  
Problem  
Solution  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into  
a power outlet and the power switch is turned on.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, turn off the power switch and then turn it on  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable Documents in Chapter 2).  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is in automatic  
reception mode.  
• If the transmitting machine has polling security,  
make sure that your fax number has been entered  
both in your machine and in the transmitting  
machine.  
127  
Messages and Signals  
Messages and Signals  
Display messages  
CHECK CASSETTE  
CONF. REFUSED  
This indicates that the cassette is not installed  
properly.  
A confidential transmission has been denied  
because you entered an incorrect mailbox number  
for a machine with mailboxes.  
CONF. RX ERROR  
Confidential reception was cancelled because the  
mailbox number specified by the transmitting  
machine is not programmed in your fax machine.  
CHECK COVER OR DRUM  
DRUM LIFE REACHED  
FAX RCVD IN MEMORY  
The print compartment cover is open or the drum  
cartridge has not been installed. Close the cover  
or install the drum cartridge.  
The drum cartridge must be replaced soon (this  
message appears when approximately 1000  
pages can still be printed).  
A fax has been received in memory because the  
toner cartridge needs replacement, you have run  
out of printing paper, or the paper is jammed. The  
fax will automatically print out when the problem is  
fixed.  
LINE ERROR  
Transmission or reception was not successful.  
Press STOP to clear the message and then try  
again. If the error persists, see Line Error in  
Problems and Solutions in this chapter.  
MEMORY FULL ERROR  
An internal memory error occurred. You may need  
to resend one or more pages of the document  
being transmitted when the error occurred.  
MEMORY FULL ERROR  
PRESS STOP KEY  
The memory is full and the transmission has been  
canceled (this message appears when Option  
Setting 23, Quick On-line, is set to NO). Press the  
STOP key to clear the message .  
MENU MODE  
The MENU key has been pressed.  
128  
 
Messages and Signals  
NO CONF. FUNCTION  
NO PAPER  
Confidential transmission was cancelled because  
the receiving machine does not have a  
confidential function, a confidential passcode is  
not programmed in it, its memory is full, or it is not  
a Sharp model.  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper source is out of paper. If no paper source is  
indicated, both paper sources are out of paper.  
ONHOOK DIAL MODE  
OUTPUT TRAY OFF  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
The received document tray is not attached.  
Attach it as explained in Connections in Chapter 1  
(the tray must be attached for the fax machine to  
operate properly.)  
PAPER JAM  
The printing paper is jammed. See the following  
section, Clearing Paper Jams.  
RCVD CONF. FAX  
A confidential fax has been received in memory.  
Print the fax as explained in Confidential  
Operations in Chapter 5.  
REMOVE ORIGINAL(S)  
SIZE ERROR  
The original document is jammed. See the  
following section, Clearing Paper Jams.  
This message will be followed by one of the paper  
sources in parentheses, and informs you that the  
paper loaded in that source is not all the same  
size.  
REPLACE TONER  
The toner cartridge must be replaced.  
WAITING<MEMORY FULL>  
The memory has become full and scanning has  
stopped during scanning of a multi-page  
document. Scanning will automatically resume  
when sufficient memory becomes free (for  
example, after several pages are transmitted).  
129  
Messages and Signals  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
35 seconds  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that an extension phone  
connected to the fax is off hook.  
130  
 
Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
START/  
or REMOVE ORIGINAL(S) appears in the display, first try pressing  
ENTER  
. If  
the document doesn’t feed out, open the operation panel and remove it.  
Important:  
Do not try to remove a document without opening the operation panel. This  
may damage the feeder mechanism.  
1 Open the operation panel.  
Squeeze the release marked PANEL  
RELEASE and pull up.  
2 Remove the document.  
3 Close the operation panel, making sure  
it clicks into place.  
131  
   
Clearing Paper Jams  
Clearing jammed printing paper  
If the printing paper jams, PAPER JAM will appear in the display. Follow the  
steps below to clear the jam.  
1 Press the green release and open the  
print compartment cover.  
Caution!  
The fusing unit inside the print  
compartment becomes very hot during  
operation. Be careful not to touch the  
inside of the compartment.  
2 Remove the toner cartridge and place  
it on a sheet of paper.  
3 Remove the drum cartridge.  
4 Remove the jammed paper.  
Make sure no torn pieces of paper remain in the print compartment and  
rollers.  
132  
Clearing Paper Jams  
OR  
5 Replace the drum cartridge.  
BLUE  
Make sure the drum cartridge is  
inserted in as far as it will go.  
GREEN  
6 Replace the toner cartridge and then  
close the print compartment cover.  
BLUE  
GREEN  
7 If you have a paper cassette and the  
display still indicates that paper is  
jammed, pull out the cassette and  
remove the jammed paper.  
8 Replace the paper cassette.  
133  
 
FCC Regulatory Information  
FCC Regulatory Information  
This equipment complies with Part 68 of the FCC rules and the requirements adopted  
by the ACTA. On the rear of this equipment is a label that contains, among other  
information, a product identifier in the format US:AAAEQ##TXXXX. If requested, this  
number must be provided to the telephone company.  
A plug and jack used to connect this equipment to the premises wiring and telephone  
network must comply with the applicable FCC Part 68 rules and requirements adopted  
by the ACTA. A compliant telephone cord and modular plug is provided with this  
product. It is designed to be connected to a compatible modular jack that is also  
compliant. See installation instructions for details. This equipment connects to the  
telephone network through a standard USOC RJ-11C network interface jack.  
The REN is used to determine the number of devices that may be connected to a  
telephone line. Excessive RENs on a telephone line may result in the devices not  
ringing in response to an incoming call. In most but not all areas, the sum of RENs  
should not exceed five (5.0). To be certain of the number of devices that may be  
connected to a line, as determined by the total RENs, contact the local telephone  
company. For products approved after July 23, 2001, the REN for this product is part of  
the product identifier that has the format US:AAAEQ##TXXXX. The digits represented  
by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3). For earlier  
products, the REN is separately shown on the label.  
If this equipment causes harm to the telephone network, the telephone company will  
notify you in advance that temporary discontinuance of service may be required. But if  
advance notice isn't practical, the telephone company will notify the customer as soon  
as possible. Also, you will be advised of your right to file a complaint with the FCC if you  
believe it is necessary.  
The telephone company may make changes in its facilities, equipment, operations or  
procedures that could affect the operation of the equipment. If this happens the  
telephone company will provide advance notice in order for you to make necessary  
modifications to maintain uninterrupted service.  
If trouble is experienced with this equipment, or for repair or warranty information,  
please contact your authorized Sharp dealer. If the equipment is causing harm to the  
telephone network, the telephone company may request that you disconnect the  
equipment until the problem is resolved.  
This equipment may not be used on coin service provided by the telephone company.  
Connection to party line service is subject to state tariffs. Contact the state public utility  
commission, public service commission or corporation commission for information.  
If your home has specially wired alarm equipment connected to the telephone line,  
ensure that the installation of this equipment does not disable your alarm equipment. If  
you have questions about what will disable alarm equipment, consult your telephone  
company or a qualified installer.  
When programming and/or making test calls to emergency numbers:  
Remain on the line and briefly explain to the dispatcher the reason for the call.  
Perform such activities in the off-peak hours, such as early morning or late evening.  
134  
 
S H A R P  
Date Revised :July. 22, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (1/3)  
MSDS No. B-1020  
Section 1. Product and Company Identification  
Product Name: TonerCartridgeof FO-44ND/FO-50ND/DUNT-455BSCZZ  
Supplier Identification: Sharp Corporation  
22-22 Nagaike-cho, Abeno-ku, Osaka, Japan  
Local suppliers are listed below. Please contact the nearest supplier for additional information.  
(Country)  
U.S.A.  
(Name and Telephone Number)  
Sharp Electronics Corporation  
Telephone number for information: 1-800-237-4277  
Emergency telephone number : 1-800-255-3924  
Canada  
Sharp Electronics of Canada Ltd.  
Telephone number for information: 905-890-2100  
Emergency telephone number : 1-800-255-3924  
Section 2. Ingredients  
Ingredients  
Cas No.  
Proportion OSHA Z-Tables ACGIH TLV IARC  
DFG-MAK(GER) Other Limits  
Polyester resin  
Trade Secret  
>90%  
---  
---  
---  
---  
---  
(Trade secret No. 361615 -5042-P in New Jersey)  
3
3
Carbon black  
Polyolefin wax  
Organic pigment Trade Secret  
1333-86-4  
9003-07-0  
1 - 5%  
1 - 5%  
1 - 5%  
3.5 mg/m  
3.5 mg/m  
2B  
---  
III 3B  
---  
TWA(Austl) : 3 mg/m3  
---  
---  
---  
---  
---  
---  
---  
---  
(Trade secret No. 361615 -5025-P in New Jersey)  
Section 3. Hazardous Identification  
Most Important Hazards and Effects of the Products  
For Human Health:  
This toner is not classified as a human carcinogen. No symptoms expected with intended use.  
For the Environment: No data are available on the adverse effects of this product on the environment.  
For others:  
None  
Specific hazards: Dust explosion (like most finely divided organic powders)  
Section 4. First-Aid Measures  
Symptoms of Overexposure: No symptoms expected with intended use.  
Routes of Entry: Eye contact, inhalation, ingestion  
Information  
Inhalation:  
If symptoms are experienced, remove source of contamination or move victim to fresh air and  
obtain medical advice.  
Skin Contact: Flush with gently flowing water (preferably lukewarm) and soap for 15 minutes or until particle is removed.  
If irritation does occur, obtain medical advice.  
Eye Contact:  
Do not allow victim to rub eye(s). Flush with gently flowing water (preferably lukewarm) for 15 minutes or  
until particle is removed. Have victim look right and left, and, then up and down. If irritation does occur,  
obtain medical attention. DO NOT attempt to manually remove anything stuck to the eye(s).  
If irritation or discomfort occurs, obtain medical attention immediately.  
Ingestion:  
Note to Physician: None  
Section 5. Fire-Fighting Measures  
Suitable Extinguishing Media: CO2, water spray, foam and dry chemical  
Extinguishing Media to Avoid: Full water jet  
Special Firefighting Procedures: None  
Fire and Explosion Hazards:  
Protection of Firefighters:  
If dispersed in air, toner, like most finely divided organic powders, may form an explosive mixture.  
Use self-contained breathing apparatus (SCBA).  
Section 6. Accidental Release Measuress  
Personal Precautions:  
Environmental Precautions: None  
Methods for Cleaning Up: Wipe off with paper or cloth. DO NOT use vacuum cleaner when a large amount is  
released. It, like most finely divided organic powders, may create a dust explosion.  
None  
Section 7. Handling and Storage  
Handling  
Technical Measures: None  
Precautions: None  
Safe Handling Advice: Try not to disperse the particles.  
Storage  
Technical Measures: None  
Storage Conditions: Keep container closed. Store in a cool and dry place. Keep out of reach of children.  
Incompatible Products: None  
135  
S H A R P  
Date Revised :July. 22, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (2/3)  
MSDS No. B-1020  
Section 8. Exposure Control/Personal Protection  
Engineering Measures  
Ventilation: None required with intended use.  
Control Parameters(As total dust)  
OSHA-PEL(USA): 15mg/m3 ACGIH-TLV(USA): 10mg/m3 DFG-MAK(GER): 6mg/m3 Worksafe-TWA(Austl.): 10mg/m3  
Personal Protective Equipment  
Personal Protective Equipment  
None required when used as intended in Sharp equipment. For use other than normal customer-operating procedures  
(such as in bulk toner processing facilities), goggles and respirators may be required.  
Hygiene Measures: Wash hands after handling.  
Section 9. Physical and Chemical Properties  
Appearance  
Physical State: Solid  
Form: Powder  
Faint odor  
Color: Black  
Odor:  
Explosion Properties:  
No data available  
1.2 (bulk density: 0.5)  
Negligible  
3
Particle Size(µm):  
Boiling Point:  
Melting Point(°C):  
Softening Point(°C):  
Flash Point:  
5 - 15  
Density(g/cm ):  
Not applicable  
No data available  
120 - 130 *  
Not applicable  
Not applicable  
Solubility in water:  
Oxidizing Properties:  
No data available  
Ignition Temperature(°C): 450 *  
Vapor Pressure:  
Not applicable  
pH:  
Partition Coefficient, n-Octanol/Water: Not applicable  
Section 10. Stability and Reactivity  
Stability: Stable [ X ]  
Unstable [  
]
Hazardous Reactions: Dust explosion, like most finely divided organic powders.  
Conditions to avoid: Electric discharge, throwing into fire.  
Materials to Avoid: Oxidizing materials.  
Hazardous Decomposition Products: CO, CO2  
Section 11. Toxicological Information  
Health Effects from Exposure: No symptoms expected with intended use.  
Toxicological Data  
Acute Toxicity:  
Inhalation, LC50(mg/l): >0.74 (Rats,4hour exposure) * (This was the highest attainable concentration.)  
Ingestion(oral), LD50(mg/kg): >5000 (Rats) *  
Dermal, LD50(mg/kg): >2000 (Rats) *  
Eye irritation: Non irritant (Rabbits) *  
Skin irritation: Non irritant (Rabbits) *  
Skin sensitizer: No data available  
Mutagenicity: Negative * (AMES test)  
(*= Based on data for other Products with similar ingredients)  
Local Effects: see Chronic Toxicity or Long term Toxicity  
Chronic Toxicity or Long Term Toxicity: Prolonged inhalation of excessive dust may cause lung damage.  
It is attributed to "lung overloading", a generic response to excessive amounts of any  
dust retained in the lungs for a prolonged interval. Use of this product, as intended,  
does not result in inhalation of excessive dust.  
In a study in rats by chronic inhalation exposure to a typical toner, a mild to moderate degree of  
3
lung fibrosis was observed in 92% of rats in the high concentration(16mg/m ) exposure group,  
3
and a minimal to mild degree of fibrosis was noted in 22% of the animals in the middle(4mg/m )  
3
exposure group. But no pulmonary change was reported in the lowest(1mg/m ) exposure group,  
the most relevant level to potential human exposures.  
Carcinogenicity  
IARC Monographs: Not listed  
NTP(USA): Not listed  
OSHA Regulated(USA): Not listed  
In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen (possible human  
carcinogen). This valuation is given to Carbon Black for which there is inadequate human  
evidence, but sufficient animal evidence. The latter is based upon the development of lung  
tumors in rats receiving chronic inhalation exposures to free carbon black at levels that induce  
particle overload of the lung.  
Studies performed in animal models other than rats have not demonstrated an association  
between carbon black and lung tumors. Moreover, a two-year cancer bioassay using a typical  
toner preparation containing carbon black demonstrated no association between toner  
exposure and tumor development in rats.  
136  
S H A R P  
Date Revised :July. 22, 2002  
Date Issued :May. 28, 1998  
MATERIAL SAFETY DATA SHEET (3/3)  
MSDS No. B-1020  
Section 12. Ecological Information  
No data are available on the adverse effects of this material on the environment.  
Section 13. Disposal Consideration  
Appropriate Methods of Disposal  
Preparation(community provisions): Waste may be disposed or incinerated under conditions which meet all  
federal, state and local environmental regulations.  
Contaminated Packaging: Waste may be disposed or incinerated under conditions which meet all federal,  
state and local environmental regulations.  
Precautions: Do not throw the toner cartridge or toner into a n open flame. The hot toner may scatter and  
cause burns or other damage.  
Section 14. Transport Information  
Special Precautions: None  
Information on Code and Classifications According to International Regulations  
UN Classification: None  
Section 15. Regulatory Information  
US Information  
Information on the label: Not required  
TSCA(Toxic Substances Control Act):  
All chemical substances in this product comply with all applicable rules or order under TSCA.  
SARA(Superfund Amendments and Reauthorization Act) Title III  
302 Extreme Hazardous Substance: None  
311/312 Hazard Categories: None  
313 Reportable Ingredients: None  
California Proposition 65:  
This product contains no chemical substances subject to California Proposition 65.  
EU Information  
Information on the label (88/379/EEC) and 67/548/EEC) :  
Symbol & Indication : Not required  
R-phrase : Not required  
S-phrase : Not required  
76/769/EEC:  
All chemical substances in this product comply with all applicable rules or order under 76/769/EEC.  
Section 16. Other Information  
NFPA Hazard Rating:  
The National Fire Protection Agency(USA): Health: 1 Flammability: 1 Reactivity: 0  
HMIS Rating: The National Paint and Coating Association(USA): Health: 1 Flammability: 1 Reactivity: 0  
Recommended Uses: Toner for Electrophotographic Equipment  
Restrictions:  
This information relates only to the specific material designated as supplied by the  
manufacturer. This information is supplied to us by the manufacturer and Sharp offers no  
warranties as to its accuracy and accepts no responsibilities for any typographical errors which  
may appear on these sheets. It is the responsibility of the user to determine the suitability of  
this product for each particular use.  
Literature References:  
ANSI Z400.1-1993  
ISO 11014-1  
Commission Directive 91/155/EEC  
The Material Safety Data sheet: A Practical Guide to First Aid: Canadian Centre for Occupational Health and Safety's publication  
HMIS IMPLEMENTATION MANUAL: National Paint & Coatings association  
IARC(1996): IARC monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans, Vol.  
65, Printing Process and Printing Inks, Carbon Black and Some Nitro Compounds, Lyon, pp.149-261  
H.Muhle, B.Bellmann, O.Creutzenberg, C.Dasenbrock, H.Ernst, R.Kilpper, J.C.MacKenzie, P.Morrow,  
U.Mohr, S.Takenaka, and R.Mermelstein(1991) Pulmonary Response to Toner upon Chronic Inhalation  
Exposure in Rats. Fundamental and Applied Toxicology 17, pp.280-299.  
Rivision Record:  
July / 22/2002  
Addition : Product Name FO-44ND / FO-50ND  
137  
QUICK REFERENCE GUIDE  
Press a Group Key.  
SENDING FAXES  
SPEED DIAL  
Press  
and enter a Speed Dial  
Place the document (up to  
50 letter-size pages) face  
down in the document  
feeder.  
START/  
number (press  
ENTER  
to complete entry if  
only one digit is entered).  
START/  
ENTER  
(Note: For Normal Dialing and Direct Keypad  
Dialing, you can also load the document after  
dialing the number.)  
Enter a full number and press  
.
START/  
3. When finished, press  
ENTER  
.
RESOLUTION  
CONTRAST  
Press  
Normal Dialing  
1. Lift extension phone or press  
or  
if needed.  
RESOLUTION  
CONTRAST  
4. Press  
5. Press  
or  
if needed.  
START/  
ENTER  
SPEAKER  
.
2. Dial the fax number (if using an extension  
phone, dial on the extension phone keypad).  
STORING AUTO DIAL NUMBERS  
MENU  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start key).  
3
1
0
1. Press  
,
,
,
.
1
2. Press  
(Press  
to store a number.  
START/  
4. Press  
ENTER  
.
2
to clear a number.)  
Rapid Key Dialing  
3. To store a Rapid Key number, press the  
desired Rapid Key.  
Press the desired Rapid Key.  
SPEED DIAL  
Speed Dialing  
To store a Speed Dial number, press  
and enter a number from 1 to 75 (press  
START/  
SPEED DIAL  
1. Press  
and enter the desired Speed  
ENTER  
if you entered a 1-digit number).  
START/  
ENTER  
Dial number (press  
if you entered a 1-  
(If clearing a number, select it as explained  
above and then perform Steps 7 and 9.)  
digit number).  
4. Enter the full fax number.  
START/  
2. Press  
ENTER  
.
START/  
5. Press  
ENTER  
.
Direct Keypad Dialing  
1. Dial the fax number.  
6. Enter a name by pressing the letter keys.  
START/  
START/  
2. Press  
ENTER  
.
7. Press  
ENTER  
.
BROADCASTING  
1
2
8. Press  
Press  
if this is a Chain Dial number.  
if this is a regular number.  
BROADCAST  
1. Load the document and press  
.
STOP  
2. Dial destination numbers:  
Press a Rapid Key.  
9. Press  
repeatedly to exit.  
138  
 
GUÍA DE CONSULTA RÁPIDA  
ENVÍO DE FAXES  
START/  
ENTER  
Marcación Abreviada (pulse  
para  
Coloque el documento (hasta  
50 páginas tamaño carta)  
boca abajo en la bandeja  
alimentadora de documentos.  
completar la entrada, en caso de que haya  
introducido un número de un solo dígito).  
Introduzca un número completo y presione  
START/  
ENTER  
.
(Nota: con la Marcación Normal y la Marcación  
Directa desde el Teclado, también puede cargar  
el documento después de marcar el número.)  
START/  
ENTER  
3. Cuando haya terminado, presione  
.
RESOLUTION  
CONTRAST  
RESOLUTION  
CONTRAST, si resulta  
Pulse  
o
si resulta necesario.  
4. Pulse  
o
Marcación Normal  
necesario  
START/  
ENTER  
1. Descuelgue el teléfono supletorio o pulse  
5. Pulse  
SPEAKER  
.
ALMACENAMIENTO DE NÚMEROS  
PARA MARCACIÓN AUTOMÁTICA  
MENU  
2. Marque el número de fax (si utiliza un teléfono  
supletorio, márquelo en el teclado numérico del  
teléfono supletorio).  
3
1
0
1. Pulse  
2. Pulse  
(Pulse  
,
,
,
.
3. Espere hasta escuchar el tono de recepción (si  
responde una persona, pídale que pulse la  
tecla Inicio de su fax).  
1
para almacenar un número.  
2
para eliminar un número.)  
START/  
4. Pulse  
ENTER  
.
3. Para almacenar un número en una Tecla de  
Marcación Rápida, pulse la Tecla de  
Marcación Rápida deseada.  
Marcación por Tecla de Marcación Rápida  
Pulse la Tecla de Marcación Rápida deseada.  
Marcación Abreviada  
Para almacenar un número de Marcación  
SPEED DIAL  
Abreviada, pulse  
e introduzca un  
SPEED DIAL  
1. Pulse  
e introduzca el número de  
START/  
número del 1 al 75 (pulse  
ENTER  
, en caso de  
Marcación Abreviada deseado (presione  
que haya introducido un número de un solo  
dígito).  
START/  
ENTER  
, en caso de que haya introducido un  
número de un solo dígito.  
(Si desea eliminar un número, selecciónelo  
como se ha explicado anteriormente y, a  
continuación, siga los Pasos 7 y 9.)  
START/  
2. Presione  
ENTER  
.
4. Introduzca el número de fax completo.  
Marcación Directa desde el Teclado  
1. Marque el número de fax.  
START/  
5. Pulse  
ENTER  
.
6. Introduzca un nombre pulsando las teclas de  
letras.  
START/  
2. Pulse  
ENTER  
.
START/  
7. Pulse  
8. Pulse  
ENTER  
.
TRANSMISIÓN A GRUPOS  
BROADCAST  
1. Cargue el documento y pulse  
.
1
si se trata de un número de  
2. Marque los números de destino:  
Pulse una Tecla de Marcación Rápida.  
Pulse una Tecla de Grupo.  
2
Marcación en Cadena. Pulse  
de un número normal.  
STOP  
si se trata  
SPEED DIAL  
9. Pulse  
repetidamente para salir.  
Pulse  
e introduzca un número de  
139  
 
GUIDE DE RÉFÉRENCE RAPIDE  
SPEED DIAL  
ENVOIS DE FAC-SIMILéS  
Pressez la touche  
et entrez un numéro  
Placez votre document  
(jusqu'à 50 pages de format  
papier à lettre) face imprimée  
vers le bas dans le chargeur  
de documents.  
START/  
de composition accélérée (pressez  
ENTER  
pour  
conclure s'il s'agit d'un numéro à un chiffre).  
START/  
Entrez un numéro complet et pressez  
ENTER  
.
(Remarque : Pour la composition normale et la  
composition directe au clavier, vous pouvez  
également charger le document après avoir procédé  
à la composition du numéro.  
START/  
ENTER  
3. Lorsque vous avez terminé, pressez  
.
RESOLUTION  
ou CONTRAST si  
RESOLUTION  
Pressez les touches  
nécessaire.  
ou CONTRAST si  
4. Pressez les touches  
nécessaire.  
START/  
ENTER  
Composition normale  
5. Pressez la touche  
1. Décrochez le combiné du téléphone  
supplémentaire ou pressez la touche  
ENREGISTREMENT DE NUMÉROS  
À COMPOSITION AUTOMATIQUE  
MENU  
SPEAKER  
.
2. Composez le numéro du fac-similé (si vous  
utilisez un téléphone supplémentaire, composez  
le numéro sur son clavier).  
3
1
0
1. Pressez  
2. Pressez  
(Pressez  
,
,
,
.
1
pour enregistrer un numéro.  
3. Attendez la tonalité de réception (si une personne  
décroche, demandez-lui de presser la touche  
Start).  
2
pour effacer un numéro.)  
3. Pour enregistrer un numéro à composition par  
touche rapide, pressez la touche rapide  
souhaitée.  
START/  
4. Pressez la touche  
ENTER  
.
Pour enregistrer un numéro à composition  
Composition par touche rapide  
SPEED DIAL  
accélérée, pressez la touche  
et entrez  
Pressez la touche rapide souhaitée.  
un numéro compris entre 1 et 75 (pressez la  
Composition accélérée  
START/  
SPEED DIAL  
touche  
chiffre).  
ENTER  
si vous avez entré un numéro à un  
1. Pressez la touche  
et entrez le numéro  
START/  
ENTER  
de composition accélérée (pressez  
si  
(Si vous désirez effacer un numéro, sélectionnez-  
le selon la méthode décrite ci-avant et exécutez  
les étapes 7 et 9.)  
vous avez entré un numéro à un chiffre).  
START/  
4. Entrez le numéro de fac-similé complet.  
2. Pressez la touche  
ENTER  
.
START/  
5. Pressez la touche  
ENTER  
.
Composition directe au clavier  
6. Entrez un nom à l'aide des touches comportant  
des lettres.  
1. Composez le numéro de fac-similé.  
START/  
2. Pressez la touche  
ENTER  
.
START/  
7. Pressez la touche  
ENTER  
.
DIFFUSION  
1. Chargez le document et pressez la touche  
1
8. Pressez  
s'il s'agit d'un numéro à  
2
composition enchaînée. Pressez  
d'un numéro standard.  
STOP  
s'il s'agit  
BROADCAST  
.
2. Composez les numéros des destinataires :  
Pressez une touche rapide.  
Pressez une touche de groupe.  
9. Pressez la touche  
de manière répétée  
pour quitter le menu.  
140  
 
Index  
Dialing  
A
Activity Report, 117  
Direct Keypad, 47  
Rapid Key, 45  
Auto Listing, 108  
Anti Junk Fax, 102, 112  
Anti Junk Number List, 119  
Audible signals, 130  
Auto Cover Sheet, 110  
Auto reception mode, 61  
Auto-dial numbers, programming, 39  
Direct Keypad Dialing, 47  
Document feeder, 35  
Document guides, 35  
Document restrictions, 34  
Document sizes, 33  
Document, maximum scanning area, 34  
Drum cartridge  
B
Batch page numbering, 60  
Batch transmission, 84-85  
Batch Transmission List, 119  
Beep length, 113  
Installing and replacing, 17-20  
Duplex Scanning, 95  
E
Broadcasting, 66-67  
Error Correction Mode (ECM), 110  
C
F
Canceling a fax, 50, 51  
Cassette Selection, 111  
Chain Dialing, 42, 49  
Confidential operations, 70-73  
Confidential Reception List, 119  
Fine Resolution Priority, 108  
G
Group Keys, 68-69  
Copies, making, 64  
Copy resolution, 114  
Copying Scanning, 110  
Cover Sheet, 58  
H
Halftone setting, 36  
Housing, cleaning, 122  
I
Auto Cover Sheet, 110  
Image Memory Print, 111  
D
J
Date, setting, 26  
Jams, clearing, 131-133  
Job status, checking, 50  
Daylight Saving Time, 27  
Department Code Digits, 114  
Department Control, 100-101  
Department Usage List, 119  
Destination List, 118  
L
Language, selecting, 115  
Dial mode, 112  
141  
 
Index  
Letters, entering, 25  
Line error, 124  
Loading the document, 35  
Recall Interval, 109  
Recall Times, 109  
Receive Reduce, 110  
Reception mode  
M
Manual reception mode, 61, 62  
Memory  
Resolution, 36  
Retransmission interval, 112  
Retransmission times, 111  
Ringer volume, 32  
Checking documents in, 50, 63  
Sending faxes from, 44  
Substitute reception to, 63  
Memory retransmission, 52  
S
N
Scan/Print Counter List, 121  
Scan/print counts, clearing, 121  
Scanning glass, cleaning, 122  
Search Dial, 48  
Normal Dialing, 38  
Number of rings in AUTO reception, 108  
Number of rings in manual reception, 108  
Separate Mode, 115  
Speaker volume, 31  
Speed Dialing, 46  
O
Optional Setting List, 119  
P
T
Page numbering, batch, 60  
Paper jams, clearing, 131-133  
Paper, loading, 21  
TEL. LINE jack, 14  
TEL. SET jack, 14  
Telephone billing, 103  
Telephone Billing Code, 113  
Telephone line cord, 14  
Telephone, connecting, 14  
Time, setting, 26  
Passcode List, 118  
Password Protect setting, 29  
Pauses in automatic dialing, 40  
Personal Book List, 119  
Personal books, 53-57  
Timer List, 118  
Security Selection, 109  
Print Hold, 96  
Program and Group List, 119  
Toner cartridge  
Installing and replacing, 17-20  
Toner cartridge indicator, 20  
Transaction Report, 120  
Print Selection, 109  
Q
V
Quick On-line, 113  
Verification Stamp, 16, 114  
Replacing, 123  
R
Rapid Key Dialing, 45  
142  
NOTICE  
BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER  
ABOUT THE WARRANTY THAT YOUR SELLING DEALER  
EXTENDS TO YOU. In order to assure you, the end-user, of  
warranty protection, Sharp extends a limited warranty to each  
of its authorized dealers and, in turn, requires each of its  
authorized dealers to extend its own warranty to you on terms  
that are no less favorable than those given to the dealer by  
Sharp. You should be aware, however, that Sharp does not  
itself extend any warranties, either express or implied, directly  
to you, the end-user, and no one is authorized to make any  
representations or warranties on behalf of Sharp. Specifically,  
SHARP DOES NOT EXTEND TO YOU, THE END-USER,  
ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY  
OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS  
FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH  
THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED  
IN, OR USED IN CONJUNCTION WITH THIS PRODUCT.  
Sharp is not responsible for any damages or loss, either  
direct, incidental or consequential, which you, the end-user,  
may experience as a result of your purchase or use of the  
hardware, software or firmware embodied in or used in  
conjunction with this Product. Your sole remedy, in the event  
that you encounter any difficulties with the Product, is against  
the authorized dealer from which you purchased the  
Product.In the event that this authorized dealer does not  
honor its warranty commitments, please contact the Vice  
President, Sharp Electronics Corporation, Sharp Plaza,  
Mahwah, NJ 07430-1163 or Sharp Electronics of Canada  
Ltd., 335 Britannia Road East, Mississauga, Ontario L4Z  
1W9, so that Sharp can try to help assure complete  
satisfaction of all the warranty rights to which you are entitled  
from the authorized dealer.  
SHARP ELECTRONICS CORPORATION  
Sharp Plaza, Mahwah, New Jersey 07430-1163  
1-800-BE-SHARP  
http://www.sharpusa.com  
SHARP ELECTRONICS OF CANADA LTD.  
335 Britannia Road East, Mississauga, Ontario L4Z 1W9  
http://www.sharp.ca  
SHARP CORPORATION  
FOR YOUR RECORDS  
Please record the model number and serial number below, for easy  
reference, in case of loss or theft. These numbers are located on the  
rear side of the unit.Space is also provided for other relevant  
information.  
Model Number  
Serial Number  
FO-4470  
Date of Purchase  
Place of Purchase  
PRINTED IN THAILAND  
(TINSE4516XHTZ)  

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