Samsung Sf3000t User Manual
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ELECTRONICS  
P/N. JB68-60999A Rev. 2.0  
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Thank You for Choosing Samsung!  
Your SF3000/3000T facsimile machine represents the very latest in technology. It is a full-  
featured, high-performance device, built to SamsungÕs strict quality standards- the highest in  
the industry. WeÕre proud to offer you a product that will provide convenience and  
dependability for years to come.  
Important Precautions and Safety Information  
When using this fax machine, these basic safety precautions should always be followed to  
reduce risk of fire, electric shock, and injury to persons:  
1. Read and understand all instructions.  
2. Use common sense whenever operating electrical appliances.  
3. Follow all warnings and instructions marked on the product and in the literature  
accompanying the product.  
4. If an operating instruction appears to conflict with safety information, heed the safety  
information. You may have misunderstood the operating instruction. If you cannot resolve  
the conflict, contact your sales or service representative for assistance.  
5. Unplug the fax machine from the AC wall socket and telephone jack before cleaning. Do not  
use liquid or aerosol cleaners. Use only a damp cloth for cleaning.  
6. Do not place the fax machine on an unstable cart, stand, or table. It may fall, causing serious  
damage.  
7. Your fax machine should never be placed on, near, or over a radiator, heater, air conditioner,  
or ventilation duct.  
8. Do not allow anything to rest on the power, telephone. Do not locate your fax machine where  
the cords will be abused by persons walking on them.  
9. Do not overload wall outlets and extension cords. This can diminish performance, and may  
result in the risk of fire or electric shock.  
10. Do not allow pets to chew on the AC power, telephone.  
11. Never push objects of any kind into the fax machine through case or cabinet openings. They  
may touch dangerous voltage points, creating a risk fire or shock. Never spill liquid of any  
kind onto or into the fax machine.  
12. To reduce the risk of electric shock, do not disassemble the fax machine. Take it to a  
qualified service technician when repair work is required. Opening or removing covers may  
expose you to dangerous voltages or other risks. Incorrect reassembly could cause electric  
shock when the unit is subsequently used.  
13. Unplug the machine from the telephone jack, and AC wall outlet, and refer servicing to  
qualified service personnel under the following conditions:  
¥ When any part of the power cord, plug, or connecting cable is damaged or frayed.  
¥ If liquid has been spilled into the product.  
¥ If the product has been exposed to rain or water.  
¥ If the product does not operate properly after instructions have been followed.  
¥ If the product has been dropped, or the cabinet appears damaged.  
¥ If the product exhibits a sudden and distinct change in performance.  
14. Adjust only those controls covered by the operating instructions. Improper adjustment of  
other controls may result in damage, and may require extensive work by a qualified service  
technician to restore the product to normal operation.  
15. Avoid using this fax machine during a lightning storm. There may be a remote risk of  
electric shock from lightning. If possible, unplug the AC power, telephone, for the duration  
of the lightning storm.  
16. Never dispose of batteries or battery packs in a fire. There is a serious risk of explosion  
and/or the release of highly toxic chemicals.  
17. SAVE THESE INSTRUCTIONS.  
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In Case of Interference  
In normal operation, your SAMSUNG fax machine produces and uses radio-frequency energy.  
In some cases, this can cause interference to other electronic equipment. Part 15 of the FCC  
rules establishes guidelines limiting the amount of radio-frequency energy which may be  
produced by electronic equipment. Tests have proven that your Samsung FAX machine meets  
or exceeds these guidelines, and is classified a ÒClass B Digital DeviceÓ for operation in a  
residential environment. When installed and operated according to instructions, your  
SAMSUNG fax machine should not cause interference to the types of equipment expected to be  
found in a normal residential environment.  
Unauthorized changes or modifications could void the userÕs authority to operate the  
equipment.  
In the event your SAMSUNG fax machine appears to cause interference to other electronic  
equipment, it can often be easily remedied. First determine if the source of interference really  
is your FAX machine. To do this, turn its power off and on while observing the equipment  
experiencing the interference. If the interference disappears when you turn the FAX machine  
off, the following steps can be very effective in correcting interference problems:  
¥ Connect the FAX machine to an AC outlet which is on a different circuit breaker from the  
equipment experiencing interference.  
¥ Increase the distance between the FAX machine and the equipment experiencing  
interference.  
¥ Cable TV amplifiers and splitters are extremely prone to interference. Be certain that they  
are as far as possible from the FAX machine and its AC power and telephone cords.  
¥ Replace Òtwin leadÓ antenna wire with shielded coaxial cable, and use proper connectors  
and adaptors.  
¥ Turn or relocate the receiving antenna. In most cases this is easily done by simply moving a  
radio. A TV antenna may need to be re-oriented or installed in another area of the building.  
¥ Consult your dealer, a reputable radio/TV technician, or an Amateur Radio Operator for  
help.  
*To locate an Amateur Radio Operator in your area, contact The American Radio Relay League, 610 Main St., Newington, CT 06111.  
Fax Branding  
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a  
computer or other electronic device to send any message via a telephone facsimile machine  
unless such message clearly contains in a margin at the top or bottom of each transmitted page  
or on the first page of the transmission the following information:  
(1) the date and time of transmission  
(2) identification of either business, business entity or individual sending the message; and  
(3) telephone number of either the sending machine, business, business entity or individual.  
See page 2.12 for instructions on how to enter this information into your Samsung FAX  
machineÕs memory.  
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The Telephone Company may make changes in its communications facilities, equipment  
operations, or procedures where such action is reasonably required in the operation of its  
business and is not inconsistent with the rules and regulations in FCC Part 68. If such changes  
can be reasonably expected to render any customer terminal equipment incompatible with  
telephone company communications facilities, or require modification or alteration of such  
terminal equipment, or otherwise materially affect its use or performance, the customer shall be  
given adequate notice in writing, to allow the customer an opportunity to maintain  
uninterrupted service.  
Telephone Company Information  
FCC IDENTIFICATION NUMBER  
The Ringer Equivalence Number and FCC Registration Number for this equipment may be  
found on the label located on the bottom or rear of the machine. In some instances you may  
need to provide these numbers to the telephone company.  
RINGER EQUIVALENCE NUMBER  
The Ringer Equivalence Number (REN) is a measure of the electrical load placed on the  
telephone line, and is useful for determining whether you have ÒoverloadedÓ the line.  
Installing several types of equipment on the same telephone line may result in problems  
making and receiving telephone calls, especially ringing when your line is called. The sum of  
all Ringer Equivalence Numbers of the equipment on your telephone line should be less than  
five in order to assure proper service from the telephone company. In some cases, a sum of five  
may not be usable on your line. If any of your telephone equipment is not operating properly,  
you should immediately remove it from your telephone line, as it may cause harm to the  
telephone network.  
WARNING:  
FCC Regulations state that changes or modifications to this equipment not expressly approved  
by the manufacturer could void the userÕs authority to operate this equipment.  
In the event that terminal equipment causes harm to the telephone network, the telephone  
company should notify the customer that service may be stopped. However, where prior  
notice is impractical, the company may temporarily cease service, providing that they:  
a) Promptly notify the customer.  
b) Give the customer an opportunity to correct the equipment problem.  
c) Inform the customer of the right to bring a complaint to the Federal Communication  
Commission pursuant to procedures set out in FCC Rules and Regulations Subpart E of Part 68.  
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You should also know that:  
¥ Your Samsung FAX machine is not designed to be connected to a digital PBX system.  
¥ Special features, such as ÒCall WaitingÓ, may interrupt FAX service, and we suggest that  
these services not be installed on the FAX line.  
¥ If you intend to use a computer modem or fax modem on the same phone line as your FAX  
machine, you may experience transmission and reception problems with all the equipment.  
It is recommended that no other equipment, except for a regular telephone, share the line  
with your FAX machine.  
¥ If your area experiences a high incidence of lightning or power surges, we recommend that  
you install surge protectors for both the power and the telephone lines. Surge protectors can  
be purchased from your dealer or telephone and electronic specialty stores.  
¥ When programming emergency numbers and/or making test calls to emergency numbers,  
use a non-emergency number to advise the emergency service dispatcher of your intentions.  
The dispatcher will give you further instructions on how to actually test the emergency  
number.  
¥ This equipment may not be used on coin service or party lines.  
¥ This telephone provides magnetic coupling to hearing aids.  
¥ You may safely connect this equipment to the telephone network by means of a standard  
modular jack, USOC RJ-11C.  
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Contents  
Chapter 1: Your New Machine  
List of Features . . . . . . . . . . . . . . . . . . . . . 1.1  
Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2  
Common Parts . . . . . . . . . . . . . . . . . . . . 1.2  
Familiarizing Yourself with Your  
Front View . . . . . . . . . . . . . . . . . . . . . . . 1.3  
Rear View . . . . . . . . . . . . . . . . . . . . . . . . 1.3  
Control Panel . . . . . . . . . . . . . . . . . . . . . 1.4  
Fax Theory . . . . . . . . . . . . . . . . . . . . . . . . 1.6  
New Machine . . . . . . . . . . . . . . . . . . . . . . 1.3  
Chapter 2: Installation And Setup  
Choosing a Location . . . . . . . . . . . . . . . . . 2.1  
Connections . . . . . . . . . . . . . . . . . . . . . . . 2.1  
Connection Diagram . . . . . . . . . . . . . . . 2.1  
Handset . . . . . . . . . . . . . . . . . . . . . . . . . . 2.2  
Document Tray . . . . . . . . . . . . . . . . . . . . 2.2  
Document Exit Tray . . . . . . . . . . . . . . . . 2.3  
Telephone Line . . . . . . . . . . . . . . . . . . . . 2.3  
Extension Phone (Optional) (SF3000 only)  
Installing Print Cartridge . . . . . . . . . . . . . 2.7  
Making a Copy . . . . . . . . . . . . . . . . . . . . . 2.10  
Setting System ID and Date . . . . . . . . . . . 2.12  
System ID (Your Number and Name) . 2.12  
Using the Keypad to Enter Letters . . . . 2.13  
Keypad Character Assignments . . . . . . 2.14  
Date and Time . . . . . . . . . . . . . . . . . . . . 2.15  
Recording AUTO Greeting Message  
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.4  
AC Power Cord . . . . . . . . . . . . . . . . . . . 2.4  
Backup Battery (SF3000T only) . . . . . . . . . . 2.5  
Loading Paper . . . . . . . . . . . . . . . . . . . . . 2.6  
(SF3000T only) . . . . . . . . . . . . . . . . . . . . . . . . 2.17  
Recording TAD Message (SF3000T only) . . . 2.19  
Paper Type and Sizes . . . . . . . . . . . . . . . . 2.20  
Chapter 3: Automatic Dialing  
One-Touch Dialing . . . . . . . . . . . . . . . . . . 3.1  
Storing a Number for One-Touch  
Group Dialing (for Multi-Address Transmission)  
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.6  
Storing Speed Dial Numbers for  
Group Dialing . . . . . . . . . . . . . . . . . . . . . 3.6  
Using Group Dialing (Multi-Address  
Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1  
Dialing a One-Touch Number . . . . . . . . 3.2  
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . 3.3  
Storing a Number for Speed Dialing . . 3.3  
Dialing a Speed Number . . . . . . . . . . . . 3.5  
Transmission) . . . . . . . . . . . . . . . . . . . . . . . . 3.8  
Chapter 4: The Fax Machine  
Sending a Fax . . . . . . . . . . . . . . . . . . . . . . 4.1  
Acceptable Documents . . . . . . . . . . . . . 4.1  
Setting Document Resolution  
and Contrast . . . . . . . . . . . . . . . . . . . . . . 4.2  
Loading Document . . . . . . . . . . . . . . . . 4.3  
Sending a Fax Automatically . . . . . . . . 4.4  
Printing Your Name and Number  
(System ID) . . . . . . . . . . . . . . . . . . . . . . . . . 4.4  
Automatic Redial . . . . . . . . . . . . . . . . . . 4.4  
Sending a Fax After Talking . . . . . . . . . . 4.5  
Receiving a Fax . . . . . . . . . . . . . . . . . . . . . 4.6  
Reception Modes . . . . . . . . . . . . . . . . . . 4.6  
Receiving in Fax Mode . . . . . . . . . . . . . 4.7  
Receiving Manually in TEL mode . . . . 4.7  
Receiving in AUTO Mode (SF3000) . . . . . 4.8  
Receiving in AUTO Mode (SF3000T) . . . . 4.8  
Receiving in TAD mode (SF3000) . . . . . . . 4.10  
Receiving in TAD mode (SF3000T) . . . . . . 4.11  
Using an Extension Telephone  
(SF3000 only) . . . . . . . . . . . . . . . . . . . . . . . . 4.12  
Canceling Reception . . . . . . . . . . . . . . . 4.12  
Voice Request . . . . . . . . . . . . . . . . . . . . . . 4.13  
Sending a Voice Request . . . . . . . . . . . . 4.13  
Answering a Voice Request . . . . . . . . . . 4.13  
Contents  
1
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Chapter 5: The Answering Machine  
Checking Your TAD Greeting Message . 5.1  
Monitoring an Incoming Call . . . . . . . . . 5.1  
Playing Back Messages . . . . . . . . . . . . . . 5.2  
Playing Back Caller Messages  
Newly Received . . . . . . . . . . . . . . . . . . . 5.2  
Playing Back All Messages . . . . . . . . . . 5.2  
Skipping Backward or Forward . . . . . . 5.3  
Erasing Old Messages . . . . . . . . . . . . . . . 5.3  
Erasing All Recorded Messages . . . . . . 5.3  
Erasing a Selected Messages . . . . . . . . . 5.3  
Call Transfer . . . . . . . . . . . . . . . . . . . . . . . 5.4  
Turning On or Off the Call  
Transfer Feature . . . . . . . . . . . . . . . . . . . 5.4  
Using the Answering Machine from  
a Remote Phone . . . . . . . . . . . . . . . . . . . . 5.6  
Accessing the Machine . . . . . . . . . . . . . . 5.6  
Using Remote Commands . . . . . . . . . . . 5.7  
Chapter 6: Advanced Operations  
Delayed Transmission . . . . . . . . . . . . . . . 6.1  
To Cancel the Delayed Transmission  
You have Set . . . . . . . . . . . . . . . . . . . . . . 6.4  
Memory Transmission (Broadcasting) . . 6.5  
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6.8  
Being Polled By a Remote Machine . . . 6.8  
Polling a Remote Machine . . . . . . . . . . . 6.9  
Chapter 7: Special Features  
REDIAL/PAUSE . . . . . . . . . . . . . . . . . . . 7.1  
To Redial the Number Last Called . . . . 7.1  
To Insert a Pause . . . . . . . . . . . . . . . . . . 7.1  
Help List . . . . . . . . . . . . . . . . . . . . . . . . . . 7.2  
Sending Tone Signal . . . . . . . . . . . . . . . . . 7.2  
Using Flash . . . . . . . . . . . . . . . . . . . . . . . . 7.2  
Chain Dialing . . . . . . . . . . . . . . . . . . . . . . 7.3  
User Reports . . . . . . . . . . . . . . . . . . . . . . . 7.4  
To Print a List . . . . . . . . . . . . . . . . . . . . . 7.5  
User Options . . . . . . . . . . . . . . . . . . . . . . . 7.6  
Setting an Option . . . . . . . . . . . . . . . . . . 7.6  
FAX Options . . . . . . . . . . . . . . . . . . . . . . 7.7  
TAD Options (SF3000T only) . . . . . . . . . . . . 7.10  
Clearing Memory . . . . . . . . . . . . . . . . . . . 7.11  
Chapter 8: Care And Maintenance  
Cleaning the Document Scanner . . . . . . . 8.1  
Print Cartridge Maintenance . . . . . . . . . . 8.3  
Replacing the Print Cartridge . . . . . . . . . 8.3  
Run Self Test . . . . . . . . . . . . . . . . . . . . . . . 8.6  
Run Nozzle Test . . . . . . . . . . . . . . . . . . . . 8.7  
Check Ink Level . . . . . . . . . . . . . . . . . . . . 8.8  
Cleaning the Cartridge . . . . . . . . . . . . . . 8.9  
Wiping the Print Nozzles and Contacts 8.9  
Cleaning the cartridge Carrier Contacts  
LCD Error Messages . . . . . . . . . . . . . . . . 8.11  
Fixing Problems . . . . . . . . . . . . . . . . . . . . 8.13  
Fax problems . . . . . . . . . . . . . . . . . . . . . 8.13  
Print Quality Problems . . . . . . . . . . . . . 8.15  
Paper Feeding Problems . . . . . . . . . . . . 8.16  
Clearing Jams . . . . . . . . . . . . . . . . . . . . . . 8.17  
Document Jams During Transmission . 8.17  
Paper Jams During Printing . . . . . . . . . 8.18  
and Deflector . . . . . . . . . . . . . . . . . . . . . 8.10  
Appendix  
Specifications . . . . . . . . . . . . . . . . . . . . . . A.1  
2
Contents  
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C h a p t e r O n e  
YOUR NEW MACHINE  
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C h a p t e r O n e  
YOUR NEW MACHINE  
This chapter will familiarize you with your new machine.  
List of Features  
This machine was designed using the latest technology. It is a full-featured, high-  
performance machine that not only meets, but exceeds, industry standards. The  
following is a list of its many exciting features:  
¥ Stand-alone, full-function fax machine  
¥ Convenient desk-top copier  
¥ Single/multi-page copy (up to 50 pages)  
¥ 15-page Automatic Document Feeder  
¥ 5 One-Touch and 50 Speed-Dialing locations  
¥ Group Dialing to eliminate repetitive dialing when regularly sending to the same  
multiple destinations  
¥ Choice of tone or pulse dialing  
¥ Choice of four reception modes  
¥ Transmission confirmation report print  
¥ Memory transmission to send the same document to multiple destinations  
¥ Delayed transmission to send the document at a later time  
¥ Transmit Polling  
¥ Receive Polling  
¥ Voice request to signal a request to speak with the remote machineÕs operator during a  
transmit or receive operation  
¥ Last number redial  
¥ Printed reports and lists  
¥ Ink save mode  
¥ Access from a remote telephone (SF3000 only)  
¥ Separate answering messages for AUTO and TAD modes (for SF3000T only)  
¥ Call transfer (SF3000T only)  
¥ Call monitoring (SF3000T only)  
¥ Charge saver (SF3000T only)  
¥ Standby mode power consumption of 13 watts  
CHAPTER ONE : YOUR NEW MACHINE  
1.1  
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1
YOUR NEW MACHINE  
Parts  
Once you have unpacked your machine, check to make sure that you have all the parts  
shown here. If any piece is missing or broken, call your dealer.  
Common Parts  
Machine  
Handset  
Coiled Handset Cord  
Document Exit Tray  
Document Tray  
Print Cartridge  
Part No : INK-M10  
Substitute : INK-M20  
Telephone Line Cord  
AC Power Cord  
Battery  
(for SF3000T only)  
The shape of power and telephone line cord plugs may differ, depending on your country.  
1.2  
CHAPTER ONE : YOUR NEW MACHINE  
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YOUR NEW MACHINE  
Familiarizing Yourself with Your New  
Machine  
Take a moment to familiarize yourself with your new machine by looking at the pictures  
on the next few pages.  
Front View  
Extend Tray  
Document Tray  
Document Guide  
Control Panel  
Inside  
Print Cartridge  
Document Exit Tray  
Rear View  
AC Power  
Socket  
TEL. LINE Jack  
Handset Cradle  
Handset  
EXT. LINE Jack  
(SF3000 only)  
CHAPTER ONE : YOUR NEW MACHINE  
1.3  
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1
YOUR NEW MACHINE  
Control Panel  
Answer (SF3000T only)  
Turns on the answering mode  
Lights up when in TAD  
LCD Display  
Displays information.  
(Telephone Answering Device)  
mode and blinks when there are new  
messages waiting to be heard.  
Play (SF3000T only)  
Play caller messages.  
Erase (SF3000T only)  
Use this to erase messages.  
OGM(Out Going Message)  
(SF3000T only)  
Use to record or play outgoing message  
used in TAD mode.  
1
4
7
2
5
8
0
GHI  
Answer  
Play  
Erase  
OGM  
PQRS  
Menu  
Use to choose special functions.  
Rcv.  
Mode  
Resolution  
Improve the clarity of a document you are  
sending or copying.  
Redial/  
Pause  
Receive Mode  
Choose the receive mode you  
want to use: TEL, FAX, AUTO,  
TAD (SF3000).  
Speed Dial  
Dial calls and send fax documents by  
entering a 2-digit number.  
Microphone (SF3000T only)  
Flash  
Perform a switch-hook operation such as  
Call Waiting.  
Redial/Pause  
Use to redial the last number called. You  
can also use it to add a pause when  
storing a number in memory.  
¹ and   Volume/Scroll  
Use to display the next or last menu item, to  
adjust volume, or move the cursor to the  
digit you want to edit.  
1.4  
CHAPTER ONE : YOUR NEW MACHINE  
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YOUR NEW MACHINE  
Number Keypad  
Dial numbers manually or enter letters.  
¨ ¨  
(1) (SF3000T only)  
I
Use to skip back to the previous message.  
¨¨  
I (3) (SF3000T only)  
Use to skip forward to the next message.  
Stop  
Stops an operation at any time.  
Start/Copy  
Start a job or to activate the selection  
shown in the display. Also use to copy  
a document  
1
ABC  
DEF  
Stop  
1
4
7
2
5
8
0
3
6
9
2
3
4
5
GHI  
JKL  
MNO  
WXYZ  
OHD (On-Hook Dial)/V.Req.  
Dial numbers and speak to someone  
without picking up the handset. Also  
used to signal a voice request after  
sending or receiving documents.  
Start/  
Copy  
PQRS  
TUV  
OHD/  
V.Req.  
Help  
One-Touch Dial Buttons (1-5)  
Use to call most frequently used numbers with one button.  
Help  
Prints out the Help list. The Help list shows the machineÕs basic  
functions and commands. Use as a quick reference guide.  
CHAPTER ONE : YOUR NEW MACHINE  
1.5  
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1
YOUR NEW MACHINE  
Fax Theory  
Thank you for your purchase of this multi-function fax machine. We want you to get  
maximum use from your new equipment, therefore we would like to explain a little bit  
about FAX machines and how they work. This will help when reading the rest of this  
manual and becoming acquainted with FAX machines in general, plus all the features  
available with your new machine.  
Most people donÕt realize it, but the fax machine has been around in various forms since  
the time of the invention of the telegraph in the mid-nineteenth century. Early fax  
machines were large, slow, and difficult to operate. Equipment and techniques for  
sending copies of documents across long distances have improved over the years, and  
todayÕs fax machine is small, fast, and easy to operate.  
A fax machine may appear complex, but in reality, modern fax machines are merely a  
combination of several very familiar machines.  
First of all, faxing makes use of processes very much like an office copier. When you  
send a fax document to someone, the machine makes an internal copy of it (a facsimile,  
hence the term ÒfaxÓ), and converts that copy to electronic signals which we call ÒdataÓ.  
The data is then sent out over the telephone line as a series of audible tones. When you  
receive a fax from someone else, the copy process simply converts these tones from the  
telephone line back to data, and then to printed output.  
Fax machines depend very much on telephone technology, since they must dial  
telephone numbers, answer calls, and exchange fax data (their version of ÒspeechÓ) over  
the phone line with other fax machines.  
TELEPHONE LINE  
SEND  
FAX DATA  
DOCUMENT  
RECEIVE  
DOCUMENT  
Basic FAX Operation  
To send a fax document, you tell the fax machine the telephone number to call by  
entering the number on a Touch-Tone keypad, just like a telephone. You may also store  
frequently-called numbers in the machineÕs various memory locations. This makes  
dialing faster, more accurate, and allows your machine to ÒrememberÓ telephone  
numbers for performing many automatic functions.  
1.6  
CHAPTER ONE : YOUR NEW MACHINE  
0-Chapter 1-1(GODREJ) 9/20/98 4:42 PM Page 2  
YOUR NEW MACHINE  
After dialing the number, the fax machine you are calling answers the call and, just as  
people do, the machines introduce themselves and make sure they have compatible  
features and speak the same ÒlanguageÓ (fax engineers call this process ÒhandshakingÓ).  
The machines also determine the quality of the sound over the telephone line and decide  
whether they should continue, or perhaps ÒtalkÓ slower in the case of noise or low  
volume. They may even refuse to speak to each other and will hang up, rather than  
waste time when it is not possible to have a ÒconversationÓ (just like people!). In this  
case, they often try the call again later, when the telephone connection may be better.  
After a few seconds exchanging pleasantries (handshaking), the machines decide to get  
down to the business of the call: sending and receiving a fax document.  
A fax document is one or more sheets of paper which have been placed in the  
transmitting (sending or TX) machine. As soon as the machines have finished with their  
ÒintroductionsÓ, the document begins to move through the transmitting machine where  
it is read and converted to a data signal, exactly as in a copier. The difference here is that  
the print mechanism of the copying process is not located in the same machine as the  
reading mechanism. It is several miles, or even several thousand miles, away, and prints  
the data signals which arrive over the telephone line in the form of tones.  
As far as it goes, this description of the fax process is accurate, and should be kept in  
mind whenever using any fax machine.  
CHAPTER ONE : YOUR NEW MACHINE  
1.7  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 1  
C h a p t e r Tw o  
INSTALLATION AND SETUP  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 2  
C h a p t e r Tw o  
INSTALLATION AND SETUP  
Please review the safety precautions on first page of this manual, then follow the  
directions in this chapter to connect your machine and set it up for use.  
Choosing a Location  
To help guarantee trouble-free operation of your machine, place it in a spot where:  
¥ It is not in direct sunlight or excessive humidity.  
¥ It is not too close to heating or air conditioning vents.  
¥ Its ventilation openings arenÕt blocked.  
¥ It is at least 4 inches away from other objects.  
¥ Its cords wonÕt get in the way.  
¥ It canÕt be easily knocked off a table or dropped.  
¥ It is neither dusty nor dirty.  
Connections  
Connection Diagram  
AC power cord  
Phone line cord  
Extension phone (option)  
(SF 3000 only)  
CHAPTER TWO : INSTALLATION AND SETUP  
2.1  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 3  
2
INSTALLATION AND SETUP  
Handset  
Plug one end of the coiled cord into the  
jack on the handset. Then plug the other  
end into the modular jack on the left side  
of the machine.  
Handset  
Document Tray  
1. Insert the two tabs on the document  
tray into the slot on the top of your  
machine.  
2. Fold out the extender on the document  
tray, if necessary.  
Extender  
2.2  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 4  
INSTALLATION AND SETUP  
Document Exit Tray  
1. Insert the two tabs on the document  
exit tray into the slots on the front of  
your machine.  
Document exit tray  
2. Fold out the extender, if necessary.  
Extender  
Telephone Line  
Plug one end of the telephone line cord into  
the TEL. LINE jack and the other end into a  
standard phone wall jack.  
CHAPTER TWO : INSTALLATION AND SETUP  
2.3  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 5  
2
INSTALLATION AND SETUP  
Extension Phone (Optional) (SF3000 only)  
Plug one end of the modular cord into the  
EXT. LINE jack on the back of your  
machine.  
Plug the other end of the cord into a  
modular jack on a telephone answering  
device or a regular telephone to use as an  
extension.  
AC Power Cord  
Plug one end of the cord into the back of  
the machine and the other end into a  
standard, grounded AC socket.  
The machine turns on and the LCD displays  
ÔSYSTEM INITIALÕ. If there is no cartridge  
installed, or no paper, the display shows  
ÔNO CARTRIDGEÕ or ÔPAPER EMPTYÕ.  
To turn the machine off, unplug the power  
cord.  
Note: If documents are deleted from  
memory due to a power failure, the  
machine automatically prints out a Power  
Failure report after power is re-applied.  
2.4  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 6  
INSTALLATION AND SETUP  
Backup Battery (SF3000T only)  
The battery maintains the setup configuration and messages when a power failure occurs or when  
power is accidentally disconnected.  
We recommend you use an alkaline battery because it lasts longer than a conventional battery.  
The battery can maintain the internal memory for about 20 hours. If the backup battery is weak or  
missing, the LCD displays a warning message.  
1. Lift the control panel  
➀, and open the  
cartridge compartment cover  
➁.  
➁
➀
2. Remove the old battery, if necessary.  
Connect the new battery to the clips.  
3. Insert the battery into the battery slot.  
4. Close the cartridge compartment  
cover, and close the control panel.  
CHAPTER TWO : INSTALLATION AND SETUP  
2.5  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 7  
2
INSTALLATION AND SETUP  
Loading Paper  
The display shows ÔPAPER EMPTYÕ when paper is not loaded. You can load approximately  
100 sheets of paper.  
1. Pull the paper support on the paper bin  
all the way up.  
Paper support  
2. Fan the paper and insert with the  
print side facing you.  
3. Squeeze the left paper guide, and  
move it to the right to match the  
width of the paper.  
See Page 2.20 to set paper type and  
size.  
Paper Guide  
Note: The machine is preset to load A4-size paper. To load letter, or legal-size paper, you have to  
set ÔPAPER SIZEÕ option to the desired size. See page 7.7.  
2.6  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 8  
INSTALLATION AND SETUP  
Installing Print Cartridge  
When the machine is powered up without the print cartridge installed, the LCD displays  
ÔNO CARTRIDGE Õ.  
1. Press Menu  
.
Rcv.  
Mode  
Redial/  
Pause  
Rcv.  
Mode  
2. Press 1 or ¹ or   until Ô1.CHANGE  
CART.Õ is displayed, then press  
Redial/  
Pause  
Start/Copy  
.
2
3
4
MNO  
Start/  
Copy  
6
9
WXYZ  
3. Lift the control panel ➀ with your hand  
and open the Cartridge Compartment  
cover ➁.  
Cartridge Compartment cover  
➁
➀
Control panel  
4. Remove the new print cartridge from  
its packaging. Hold the print cartridge  
by the black areas or colored top only.  
Do not touch the copper area.  
copper area  
CHAPTER TWO : INSTALLATION AND SETUP  
2.7  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 9  
2
INSTALLATION AND SETUP  
5. Carefully remove the tape covering the  
printhead. Be sure to remove all the  
tape.  
6. Insert the print cartridge in the  
carrier.  
7. Push the cartridge firmly in the  
direction of the arrow until it clicks  
into place.  
8. After installing the print cartridge,  
close the cover and replace the control  
panel.  
2.8  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2(GODREJ) 9/20/98 5:06 PM Page 10  
INSTALLATION AND SETUP  
9. The display shows Ô:NEW :USED.Õ  
1
DEF  
Press ¹ or   to make your selection.  
Stop  
3
6
9
2
3
4
MNO  
WXYZ  
If no cartridge is installed, or if the  
cartridge is installed improperly, ÔNO  
CARTRIDGEÕ is displayed. Remove the  
cartridge and re-insert it.  
Start/  
Copy  
10. The display asks if you want to run a  
SELF TEST. Press Start/Copy to run  
the printer self test.  
1
DEF  
Stop  
3
6
9
2
3
4
MNO  
WXYZ  
If you press Stop, the machine  
returns to Standby mode.  
Start/  
Copy  
11. The machine prints out a test pattern on the printer.  
Examine the test pattern and look for a break in the diagonal line. A broken line shows any  
clogged nozzles. Run the Nozzle Test. See page 8.7.  
If the diagonal lines are not broken and the black bars are clear, the printer is working properly.  
See the sample pattern below.  
<Sample of test pattern>  
SAMSUNG Plain Paper InkJet Facsimile  
Note: When you put in a new cartridge, you must choose ÔNEWÕ. When you put in a used cartridge,  
choose ÔUSEDÕ, which helps you check the amount of ink you have left. If you mix up several  
used cartridges, it will be difficult to check the amount of ink you have left. Once you have  
put in a new print cartridge, use it until it has completely run out of ink.  
CHAPTER TWO : INSTALLATION AND SETUP  
2.9  
0-Chapter 2-1(GODREJ) 9/20/98 4:46 PM Page 1  
2
INSTALLATION AND SETUP  
Making a Copy  
Copy a document to verify proper machine operation. You can copy single or multiple  
page documents.  
Ã
For information on preparing a  
document, see page 4.3.  
1
Turn the page face down  
and insert it into the  
document feeder.  
2
Adjust the document  
guide to match the width  
of the document.  
3
Feed the document into  
the machine.  
The automatic document  
feeder pulls in the page.  
Ã
If you do not select contrast within  
The display asks you to  
choose the proper  
contrast, if you need to.  
2 seconds, ÔAUTOÕ is selected and the  
display returns to the date and time  
screen.  
LIGHT AUTO DARK  
Rcv.  
4
Mode  
If needed, press ¹ or   
to choose the desired  
contrast mode for the  
document.  
Redial/  
Pause  
2.10  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2-1(GODREJ) 9/20/98 4:46 PM Page 2  
INSTALLATION AND SETUP  
Ã
If you press Resolution, the current  
Rcv.  
mode is displayed. In copy mode,  
resolution is automatically set to FINE.  
5
Mode  
If needed, press  
Resolution to choose  
the desired resolution for  
the document.  
Redial/  
Pause  
For details on resolution, see page 4.2.  
Ã
If you press Start/Copy twice, one  
Stop  
page copying will begin immediately.  
6
2
Press Start/Copy  
.
Start/  
Copy  
3
4
The display asks you to  
enter the number of  
copies (01 to 50).  
PAGE [01-50]<01>  
1
ABC  
JKL  
DEF  
7
1
4
7
2
5
3
6
9
2
3
4
5
If you need two or more  
copies, enter the desired  
number using the dial  
keypad.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
Stop  
8
2
Press Start/Copy when  
the number in the display  
is correct.  
Start/  
Copy  
3
4
Copying begins. The  
display shows the page  
number that is being  
printed.  
COPY FINE P.  
1
CHAPTER TWO : INSTALLATION AND SETUP 2.11  
0-Chapter 2-1(GODREJ) 9/20/98 4:46 PM Page 3  
2
INSTALLATION AND SETUP  
Setting System ID and Date  
The current date and time are shown in the display when the machine is on and ready for  
use (Standby Mode). The date and time are printed on all faxes you send.  
System ID (Your Number and Name)  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
ABC  
JKL  
DEF  
  followed by Start/Copy  
.
2
Press  
2
on the number  
1
4
2
5
3
6
keypad.  
GHI  
MNO  
2.SET ID & DATE  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
Ã
The blinking > means the option is  
The display asks you to  
choose ÔIDÕ or  
ÔDATE&TIMEÕ.  
being selected.  
>ID :DATE&TIME  
2
4
Press Start/Copy  
.
Start/  
Copy  
3
Z
4
The display asks you to  
enter the telephone  
number.  
TEL:_  
2.12  
CHAPTER TWO : INSTALLATION AND SETUP  
0-Chapter 2-1(GODREJ) 9/20/98 4:46 PM Page 4  
INSTALLATION AND SETUP  
Ã
You can enter up to 20 digits, and  
1
ABC  
JKL  
DEF  
include special characters (space,  
hyphen, plus sign, etc.) in the number.  
To enter a space, press Redial/Pause.  
To enter a hyphen (-), press #.  
5
1
2
5
3
6
9
2
3
4
5
Enter the telephone  
GHI  
MNO  
WXYZ  
number to which your  
machine is connected.  
4
7
PQRS  
TUV  
To enter plus symbol (+), press *.  
If you enter a wrong number, use ¹  
or   to move the blinking cursor under  
the number, then enter the correct  
number.  
2
3
4
6
Press Start/Copy when  
the number in the display  
is correct.  
Start/  
Copy  
The display asks you to  
enter a name.  
NAME:_  
Ã
For information on using the  
1
ABC  
JKL  
DEF  
7
numeric keypad to enter letters, see  
page 2.13.  
1
2
5
3
6
9
2
3
4
5
Enter the name (up to 40  
characters) by using the  
number keypad.  
GHI  
MNO  
4
PQRS  
7
TUV  
WXYZ  
You can include special characters  
(space, plus sign, etc.) in the name. See  
page 2.14 ÔKeypad Character  
AssignmentsÕ.  
2
8
Press Start/Copy when  
the name in the display is  
correct.  
Start/  
Copy  
3
4
The machine returns to  
Standby Mode.  
Using the Keypad to Enter Letters  
These instructions assume that the display is asking you to enter a name.  
Ã
For example, to enter an O, press 6  
1
ABC  
JKL  
DEF  
(labeled MNO). Each time you press 6  
the LCD displays a different letter  
first M, then N, and O, and finally 6.  
1
1
4
7
2
5
3
6
9
2
3
4
5
Locate the button labeled  
with the letter you  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
want  
then press the  
For a list of letters and corresponding  
buttons, see the table on the following  
page.  
button repeatedly until  
the correct letter appears  
in the display.  
CHAPTER TWO : INSTALLATION AND SETUP  
2.13  
0-Chapter 2-1(GODREJ) 9/20/98 4:46 PM Page 5  
2
INSTALLATION AND SETUP  
The letter appears in the  
display.  
NAME:O  
Ã
If the next letter is printed on the  
1
ABC  
JKL  
DEF  
number button you are currently using,  
move the cursor by pressing   then  
press the next button.  
2
1
2
5
3
6
9
2
3
4
5
When the letter you want  
GHI  
MNO  
WXYZ  
4
7
appears in the display,  
press another number key  
labeled with the next  
letter you want.  
PQRS  
TUV  
The blinking cursor moves  
right and the next letter  
appears in the display.  
NAME:OP  
3
Select additional letters in  
the same way.  
When youÕre finished  
entering letters, press  
2
3
4
Start/  
Copy  
Start/Copy  
.
Keypad Character Assignments  
Key  
Assigned numbers, letters, or characters  
(Space)  
1
1
2
3
4
5
6
7
8
9
0
A
D
G
J
B
E
C
F
I
2
3
4
5
H
K
N
Q
U
X
-
L
M
P
O
R
V
Y
,
6
S
8
7
T
W
+
Z
9
.
Ô
/
#
&
0
2.14  
CHAPTER TWO : INSTALLATION AND SETUP  
INSTALLATION AND SETUP  
Date and Time  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
  followed by Start/Copy  
.
2
Press  
2
on the number  
keypad.  
Rcv.  
Mode  
4
Press  
 
to choose  
ÔDATE&TIME.  
Redial/  
Pause  
2
3
4
5
Press Start/Copy  
.
Start/  
Copy  
CHAPTER TWO : INSTALLATION AND SETUP  
2.15  
0-Chapter 3(GODREJ) 9/20/98 4:44 PM Page 1  
C h a p t e r T h r e e  
AUTOMATIC DIALING  
0-Chapter 3(GODREJ) 9/20/98 4:44 PM Page 2  
C h a p t e r T h r e e  
AUTOMATIC DIALING  
One-Touch Dialing  
One-Touch dialing lets you use any one of the 5 One-Touch buttons located on the right  
of the machineÕs control panel to automatically dial a telephone or fax number.  
Storing a Number for One-Touch Dialing  
Ã
If a number is already assigned to  
1
ABC  
DEF  
1
Stop  
the button you chose, the display  
briefly shows the number, then asks if  
you want to delete.  
`N (No)Õ is pre-selected. If you press  
Start/Copy, the machine returns to  
Standby Mode with the old number  
saved. To delete the old number, press  
2
5
8
0
3
6
9
2
3
JKL  
MNO  
WXYZ  
Press and hold a One-  
Touch button (1 through  
5) for 2 seconds.  
Start/  
Copy  
TUV  
OHD/  
V.Req.  
¹ or  , then press Start/Copy  
.
Ã
The blinking > means the option is  
The display asks if you  
want to register one-  
touch or group dial  
number.  
being selected.  
>ONE-T :GROUP  
2
2
Press Start/Copy  
.
Start/  
Copy  
3
4
The display asks you to  
enter a number.  
T01:_  
1
Ã
To insert a pause between numbers,  
ABC  
JKL  
DEF  
3
1
4
7
2
5
3
6
9
press Redial/Pause; a Ô-Õ appears in the  
display.  
2
3
4
5
GHI  
MNO  
WXYZ  
Enter the number you  
want to store by using  
the number keypad  
(up to 46 digits).  
PQRS  
TUV  
If you make a mistake while entering a  
number, use ¹ or   to move the  
cursor under the digit, then enter the  
correct digit.  
oll  
2
3
4
4
When the number  
appears correctly in the  
display, press  
Start/  
Copy  
Start/Copy  
.
CHAPTER THREE : AUTOMATIC DIALING  
3.1  
0-Chapter 3(GODREJ) 9/20/98 4:44 PM Page 3  
3
AUTOMATIC DIALING  
The display asks you to  
enter a name.  
NAME:_  
Ã
For more information on how to  
1
ABC  
JKL  
DEF  
enter letters using the number keypad,  
see page 2.13.  
5
1
2
5
3
6
9
2
3
4
5
You may assign a name  
to the number.  
(up to 20 characters)  
GHI  
MNO  
WXYZ  
4
PQRS  
7
TUV  
or  
If you donÕt want to  
assign a name, skip this  
step.  
2
3
4
6
Press Start/Copy  
.
Start/  
Copy  
Dialing a One-Touch Number  
1
ABC  
DEF  
1
Stop  
2
5
8
0
3
6
9
2
3
Press the desired One-  
Touch button.  
(1 through 5)  
JKL  
MNO  
WXYZ  
Start/  
Copy  
TUV  
OHD/  
V.Req.  
Ã
If there is no number stored,  
The display shows the  
name (or number).  
ÔNO. NOT ASSIGNEDÕ appears.  
DIALING SAMSUNG  
To stop One-Touch dialing, press  
Stop.  
The number will be  
automatically dialed. You  
hear the dialing process  
through the speaker.  
5551212  
Ã
If a document is loaded in the  
2
document tray, the document will be  
scanned into memory automatically  
and begins to transmit when the remote  
fax machine answers the phone.  
If no answer, the display will indicate  
ÔBUSY! RETRY?Õ.  
If you are making a phone  
call, pick up the handset  
when the other person  
answers.  
To retry press Start/Copy.  
3.2  
CHAPTER THREE : AUTOMATIC DIALING  
0-Chapter 3(GODREJ) 9/20/98 4:44 PM Page 4  
AUTOMATIC DIALING  
Speed Dialing  
You can store up to 50 telephone or fax numbers in 2-digit Speed Dial locations.  
Storing a Number for Speed Dialing  
1
Press and hold Speed for  
2 seconds.  
The display asks you to  
enter the location you  
wish to assign.  
LOC.[01-50]>##  
Ã
If a number is already assigned to  
1
ABC  
JKL  
DEF  
2
the location you chose, the display  
briefly shows the number, then asks if  
you want to delete.  
`N (No)Õ is pre-selected. If you press  
Start/Copy, the machine returns to  
Standby Mode with the old number  
saved. To delete the old number, press  
1
4
7
2
5
3
6
9
2
3
4
5
Enter a 2-digit location  
number (01 through 50)  
to which you want to  
assign the telephone or  
fax number.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
¹ or  , then press Start/Copy  
.
2
3
4
3
Start/  
Copy  
Press Start/Copy  
.
The display shows the  
selected location number.  
S01:_  
Ã
To insert a pause between numbers,  
1
ABC  
DEF  
press Redial/Pause; Ô-Õ appears in the  
display.  
4
1
2
5
3
2
3
4
5
Enter the number you  
want to store (up to 46  
digits).  
GHI  
JKL  
MNO  
4
6
9
If you make a mistake while entering a  
number, use ¹ or   to move the  
cursor under the digit, then enter the  
correct digit.  
PQRS  
TUV  
WXYZ  
7
CHAPTER THREE : AUTOMATIC DIALING  
3.3  
0-Chapter 3(GODREJ) 9/20/98 4:44 PM Page 5  
3
AUTOMATIC DIALING  
2
5
When the number  
Start/  
Copy  
3
appears correctly in the  
display, press  
4
Start/Copy  
.
The display asks you to  
enter a name (up to 20  
characters).  
NAME:_  
Ã
For more information on how to  
1
ABC  
JKL  
DEF  
enter letters using the number keypad,  
see page 2.13.  
6
1
2
5
3
6
9
2
3
4
5
GHI  
MNO  
WXYZ  
Enter the desired name.  
4
PQRS  
7
or  
TUV  
If you donÕt want to  
assign a name, skip this  
step.  
2
3
4
7
Start/  
Copy  
Press Start/Copy  
.
3.4  
CHAPTER THREE : AUTOMATIC DIALING  
0-Chapter 3(GODREJ) 9/20/98 4:45 PM Page 6  
AUTOMATIC DIALING  
Dialing a Speed Number  
1
Press Speed  
.
The display asks you to  
enter the location  
number.  
LOC.[01-50]>##  
1
ABC  
JKL  
DEF  
2
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
MNO  
WXYZ  
Enter a 2-digit speed dial  
location number.  
PQRS  
TUV  
Help  
2
3
4
3
Press Start/Copy to dial  
Start/  
Copy  
the number.  
Ã
If there is no number stored,  
The display shows the  
name, then the number  
stored in the selected  
location.  
ÔNO. NOT ASSIGNEDÕ appears.  
DIALING SAMSUNG  
To stop the dialing, press Stop  
.
The number will be  
automatically dialed. You  
hear the dialing process  
through the speaker.  
5551212  
Ã
If a document is loaded in the  
4
document tray, the document begins to  
transmit when the remote fax machine  
answers the phone.  
If no answer, the display will indicate  
ÔBUSY! RETRY?Õ.  
If you are making a phone  
call, pick up the handset  
when the other person  
answers.  
To retry press Start/Copy.  
CHAPTER THREE : AUTOMATIC DIALING  
3.5  
0-Chapter 3-1(GODREJ) 9/20/98 4:43 PM Page 1  
3
AUTOMATIC DIALING  
Group Dialing (for Multi-Address Transmission)  
Numerous Speed Dial numbers can be stored as a Group. By using the Group number,  
you can send a document to multiple parties in a single operation. Your machine will  
dial the remote numbers in stored sequence. If the number is busy, your machine will  
dial the next stored number, and after dialing all of the stored numbers, will  
automatically redial any number previously busy. Before you can use this feature, you  
must coordinate and store the group numbers desired.  
Storing Speed Dial Numbers for Group Dialing  
Ã
If the One-Touch button is  
1
ABC  
JKL  
DEF  
Stop  
1
1
4
7
2
5
8
0
3
6
9
previously assigned to Group Dial, it  
indiscates `GROUPXX USEDÕ and  
`DELETE? Y/NÕ.  
2
3
GHI  
MNO  
WXYZ  
Press and hold the One-  
Touch button you want  
to use for Group Dial for  
2 seconds.  
Start/  
Copy  
PQRS  
TUV  
Ã
`N(No)Õ is pre-selected. If you press  
OHD/  
V.Req.  
Start/Copy, the machine returns to  
Standby Mode with the old number  
saved. To delete the old number, press  
Help  
¹ or  , then press Start/Copy  
.
Ã
The blinking > means the option is  
The display asks if you  
want to register a One-  
Touch or Group Dial  
number.  
being selected.  
>ONE-T :GROUP  
Rcv.  
Mode  
2
Press ¹ or   to select  
`GROUPÕ.  
Redial/  
Pause  
2
3
4
3
Press Start/Copy.  
Start/  
Copy  
Ã
Where `xxÕ is the selected one-touch  
The display shows the  
selected One-Touch  
button.  
button number (i.e. 3 = 03).  
GROUP NO : Txx  
3.6  
CHAPTER THREE : AUTOMATIC DIALING  
0-Chapter 3-1(GODREJ) 9/20/98 4:43 PM Page 2  
AUTOMATIC DIALING  
2
4
Start/  
Copy  
Press Start/Copy  
.
3
4
The display asks you to  
enter a Speed Dial  
number to include in the  
Group.  
ENTER SPEED>##  
Ã
The display shows any number  
stored in the selected 2-digit Speed  
Dial location.  
1
ABC  
JKL  
DEF  
5
1
4
7
2
5
3
6
9
2
3
4
5
Enter a 2-digit Speed Dial  
number you wish to  
include in the group.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
Help  
2
3
4
6
Start/  
Copy  
Press Start/Copy  
.
7
Repeat steps 5 and 6 to  
enter more destination  
numbers into the selected  
Group.  
8
Stop  
When you have entered  
all the desired  
destinations, press Stop.  
The display asks you to  
enter a name (up to 20  
characters).  
NAME:_  
CHAPTER THREE : AUTOMATIC DIALING  
3.7  
0-Chapter 3-1(GODREJ) 9/20/98 4:43 PM Page 3  
3
AUTOMATIC DIALING  
Ã
For more information on how to  
1
ABC  
JKL  
DEF  
enter letters using the number keypad,  
see page 2.13.  
9
1
2
5
3
6
9
2
3
4
5
Enter a name for the  
GHI  
MNO  
WXYZ  
Group.  
4
7
PQRS  
TUV  
or  
If you donÕt want to  
assign a name, skip this  
procedure.  
Help  
2
3
4
10  
Press Start/Copy  
.
Start/  
Copy  
Using Group Dialing (Multi-Address transmission)  
You can use Group Dialing for Memory and Delayed Transmissions.  
Follow the procedure for the desired operation (Memory Transmission  
p. 6.5, Delayed  
Transmission  
p. 6.1). When you come to a step in which the LCD requests the remote  
fax number, press the One-Touch button under which you stored the Group number. You  
can use only one Group number per operation. Then continue the procedure to complete  
the desired operation.  
Your machine automatically scans the document loaded in the document tray into  
memory, and will dial each of the numbers included in the Group.  
3.8  
CHAPTER THREE : AUTOMATIC DIALING  
0-Chapter 3-1(GODREJ) 9/20/98 4:43 PM Page 4  
AUTOMATIC DIALING  
MEMO  
CHAPTER THREE : AUTOMATIC DIALING  
3.9  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 1  
C h a p t e r F o u r  
THE FAX MACHINE  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 2  
C h a p t e r F o u r  
THE FAX MACHINE  
In this chapter, you will learn how to send and receive fax documents, how to use the  
four Reception Modes, and the Voice Request feature.  
Sending a Fax  
Acceptable Documents  
Single Sheet  
2 or More Sheets  
8.5 in. (W) ✕ 14 in. (L)  
Max  
8.5 in. (W) ✕ 11.7 in. (L)  
(216 mm ✕ 297 mm)  
(216 mm ✕ 356 mm)  
Document Size  
5.8 in. (W) ✕ 5.0 in. (L)  
(148 mm ✕ 128 mm)  
Min  
Effective Scanning Width  
8.26 in. (210 mm)  
Number of sheets which can  
be loaded at a time  
Up to 15  
Thickness of document  
Paper Quality  
0.07 mm ~ 0.15 mm  
0.075 mm ~ 0.12 mm  
Uncoated on both sides  
NOTE : For multiple sheets, all pages of the document must be the same size and paper type.  
Do not try to send documents that are:  
¥ wet  
¥ covered with wet ink or paste  
¥ wrinkled, curled, or folded  
¥ too thin (less than 0.07 mm thick-onionskin, airmail paper, etc.)  
¥ too thick (more than 0.15 mm thick)  
¥ chemically processed (pressure-sensitive paper, carbon-coated paper, etc.)  
¥ coated (glossy, etc)  
¥ too small or short (such as a label, voucher, etc.)  
¥ made of cloth or metal  
To send these documents, use an office copier to make a photocopy first, and then send  
the copy.  
CHAPTER FOUR : THE FAX MACHINE  
4.1  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 3  
4
THE FAX MACHINE  
Setting Document Resolution and Contrast  
We recommend sending documents printed using a typewriter, felt tip pen, black ink, or  
laserwriter. The paper should be white or very light, and of normal weight not  
cardboard. Blue lines on a ruled pad donÕt fax well.  
When you send normal documents, you need not adjust the resolution and the contrast.  
If you send documents with unusual contrast characteristics, including photographs, you  
can adjust the resolution and contrast to send a high-quality transmission of the  
documents.  
¥ After the document has been loaded, the display prompts you to choose contrast  
between LIGHT, AUTO, DARK. Press ¹ or   to adjust the darkness of your faxed  
document. By pressing ¹ or   repeatedly, the blinking cursor moves to LIGHT,  
AUTO, or DARK.  
LIGHT works with very dark print.  
AUTO works well for normal handwritten, typed, or printed documents.  
DARK works with light print or faint pencil markings.  
¥ After the document has been loaded, press Resolution to increase the sharpness and  
clarity. By pressing Resolution repeatedly, you can choose STANDARD, FINE, SUPER  
FINE or PHOTO mode.  
STANDARD works well for printed or typewritten originals with normal-sized  
characters.  
FINE is good for documents containing a lot of detail.  
SUPER FINE works well for documents containing extremely fine detail  
SUPER FINE Works only if the remote machine also has the SUPER FINE  
feature.  
PHOTO is used when faxing photographs or other documents containing color  
or gray shades. When PHOTO is chosen, the FINE setting is automatically  
chosen.  
NOTE:  
¥ SUPER FINE mode is not used when sending documents scanned into memory (i.e. Memory  
transmission)  
¥ When copying is executed, resolution is automatically set to FINE.  
4.2  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 4  
THE FAX MACHINE  
Loading Document  
Ã
Be sure that your document is dry  
and free of staples, paper clips, and  
other foreign objects.  
1
Turn the page face down.  
Ã
You can insert up to 15 sheets at a  
time. If you insert more than one sheet,  
make sure the bottom sheet enters first.  
Stagger the leading edge of the sheets  
slightly, and insert the sheets with a  
slight push to ensure smooth feeding.  
2
Adjust the document  
guides to match the  
width of the document.  
To add pages while the fax is sending,  
insert them into the loading slot on top  
of the already loaded sheets.  
3
If youÕre loading pages that are  
unusually thick or thin, feed one sheet  
at a time.  
Slide the sheet down into  
the document tray until  
itÕs gripped by the  
machine.  
If the document doesnÕt feed correctly,  
open the control panel, remove the  
document, and try loading it again.  
The automatic document  
feeder seizes and pulls in  
the page.  
The display asks you to  
choose the contrast for  
the document.  
LIGHT AUTO DARK  
Ã
The selected mode flashes. The  
Rcv.  
Mode  
contrast is preset to AUTO.  
4
If needed, choose the  
proper contrast for the  
document by using  
For a normal document, it is not  
necessary to change the contrast. Skip  
over this step.  
Redial/  
Pause  
¹
or  
 .  
Ã
Each time you press Resolution  
FINE, SUPER FINE, PHOTO, or  
STANDARD are displayed in sequence.  
,
Rcv.  
5
Mode  
If needed, choose the  
resolution for the  
Redial/  
Pause  
document by pressing  
Resolution until you find  
the desired mode.  
CHAPTER FOUR : THE FAX MACHINE  
4.3  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 5  
4
THE FAX MACHINE  
Sending a Fax Automatically  
Ã
You can store One-Touch or Speed  
1
ABC  
DEF  
Dial numbers so that you can dial your  
most frequently used numbers with one  
touch of a button, or a 2-digit Speed  
Dial number.  
1
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
JKL  
MNO  
WXYZ  
Using the number keypad,  
enter the phone number  
of the remote fax  
machine.  
PQRS  
TUV  
For more information, see page 3.1.  
Ã
If you make a mistake while  
The LCD displays the  
number.  
entering a number, move the cursor  
under the wrong digit by using ¹ or  ,  
and correct the number.  
TEL:5551212  
Ã
You can cancel the transmission of a  
2
3
4
document at any time by pressing Stop  
.
2
Start/  
Copy  
Press Start/Copy when  
the number appears  
correctly in the display.  
Ã
You can send or receive a Voice  
The machine scans the  
document into memory  
and begins to transmit  
when the remote fax  
machine answers the  
phone.  
Request signal while you send a fax by  
pressing OHD/V.Req.. See page 4.13.  
DIALING 5551212  
TX  
Ã
If something went wrong during  
your transmission, an error message  
appears in the display. See page 8.11.  
Press Stop to clear the message and try  
to send the document again.  
When the last page of  
your document has been  
sent successfully, the  
machine beeps and  
15-MAR 10:30 FAX  
returns to Standby Mode.  
You can set your machine to print out a  
confirmation report automatically.  
For more information, see page 7.4.  
Printing Your Name and Number (System ID)  
Your name and fax number, which identifies your machine to the other machines, is  
automatically printed on the top of each page you send.  
Automatic Redial  
When you send a fax, if the number you have dialed is busy or there is no answer, the  
machine will automatically redial the number every three minutes up to two times.  
Before redialing, the machine asks ÔBUSY! RETRY?Õ. If you want to redial the number  
immediately, press Start/Copy. To stop redialing, press Stop  
.
4.4  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 6  
THE FAX MACHINE  
Sending a Fax After Talking  
Ã
For hands-off operation, press  
OHD/V.Req.. The display shows  
ÔPHONE.Õ  
1
Pick up the handset.  
To adjust the speaker volume, press  
¹
or  
 
repeatedly until you find  
desired volume while listening to dial  
tone through the speaker.  
Ã
You can store One-Touch or Speed  
1
ABC  
JKL  
DEF  
Dial numbers so that you can dial your  
most frequently used numbers with a  
touch of a button or 2-digit Speed Dial  
number. For more information, see  
page 3.1.  
2
1
4
7
2
5
3
6
9
2
3
4
5
Using the number keypad,  
enter the number of the  
remote fax machine.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
The LCD displays the  
number you are  
dialing.  
95551212  
Ã
If a person answers the telephone,  
2
3
4
ask him or her to press Start/Copy so  
that you can send the document.  
3
Start/  
Copy  
Press Start/Copy when  
you hear the fax tone.  
You can cancel the transmission of a  
document at any time by pressing Stop  
.
The machine  
automatically scans the  
document into memory  
and begins to transmit.  
TX  
Ã
You can send or receive a Voice  
Request signal while sending a fax. For  
more information about the Voice  
Request feature, see page 4.13.  
4
Replace the handset.  
CHAPTER FOUR : THE FAX MACHINE  
4.5  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 7  
4
THE FAX MACHINE  
Receiving a Fax  
Reception Modes  
Your fax machine has various reception modes:  
1. In FAX mode, the machine answers an incoming call and immediately goes into  
receive mode, expecting a fax to be sent.  
2. In TEL mode, automatic fax reception is turned off. You can receive a fax only by  
manually pressing Start/Copy  
.
3. In AUTO mode on SF3000T, the machine operates as it does in FAX mode, except that  
your fax machine plays a greeting message to callers before receiving the fax. The  
caller canÕt leave a message for you in AUTO mode.  
In AUTO mode on SF3000, your fax machine will answer faxes automatically. If the  
machine does not pick up a fax signal, it will give another ringing tone to tell you it is  
a phone call. You should lift the handset to answer the call. If you do not pick up the  
handset on your fax machine, it will switch to automatic reception mode.  
4. In TAD mode on SF3000T, the machine operates as in AUTO mode, except that the  
caller can leave an incoming message on your machine, as well as a fax.  
To use TAD mode on SF3000, you have to attach an answering machine to the EXT line  
socket on your fax machine (see page 4.10). When the phone rings, the answering  
machine answers and stores the callerÕs message if they leave one. If your machine  
hears a fax tone on the line, the call automatically switches over to fax receive mode.  
If you rarely use the fax line for voice conversation, set the machine to receive faxes  
automatically by selecting either FAX mode or AUTO mode.  
4.6  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 8  
THE FAX MACHINE  
Receiving in FAX Mode  
Rcv.  
Mode  
1
Press RCV. Mode  
repeatedly until ÔFAX  
MODEÕ is displayed.  
Re
Pa
In Standby Mode, FAX  
appears in the right hand  
corner of the display.  
20-JUN 10:30 FAX  
Ã
You can change the number of  
2
rings. For more information, see  
page 7.9.  
When you get a call, the  
machine answers the call  
on the second ring, and  
receives the fax  
To adjust ringer volume, see page 7.9.  
automatically.  
When reception is complete, the  
machine returns to Standby Mode.  
Receiving Manually in TEL Mode  
Rcv.  
Mode  
1
Press RCV. Mode  
repeatedly until ÔTEL  
MODEÕ is displayed.  
Re
Pa
In Standby Mode, TEL  
appears in the right hand  
corner of the display.  
20-JUN 10:30 TEL  
Ã
To adjust ringer volume,  
see page 7.9.  
2
When the telephone  
rings, pick up the handset  
and answer it.  
Ã
If you do not answer the call within  
about 13 rings, the TAD OGM will be  
played (SF3000T only).  
Ã
loaded.  
Be sure there is no document  
2
3
If you hear a fax tone, or  
if the person on the other  
end asks you to receive a  
document, press  
Start/  
Copy  
3
4
Start/Copy, and hang up  
the handset.  
CHAPTER FOUR : THE FAX MACHINE  
4.7  
0-Chapter 4(GODREJ) 9/20/98 5:14 PM Page 9  
4
THE FAX MACHINE  
Receiving in AUTO Mode (SF3000)  
Rcv.  
1
Mode  
Press Rcv. Mode  
repeatedly until ÔAUTO  
MODEÕ is displayed.  
Rel/  
Pa
In Standby Mode, AUTO  
appears in the right side  
of the display.  
20-JUN 10:30AUTO  
2
When a call comes in, the  
machine answers it.  
If a fax is being sent, the  
machine goes into receive  
mode.  
If the machine does not  
detect a fax signal, it will  
continue ringing to tell  
you it is a phone call.  
Ã
You should pick up the handset to  
answer the call, or it will switch to  
automatic reception mode.  
Receiving in AUTO Mode (SF3000T)  
Rcv.  
Mode  
1
Press Rcv. Mode  
repeatedly until ÔAUTO  
MODEÕ is displayed.  
Re
Pa
The display asks if you  
want to use a greeting  
message.  
USING OGM ?  
4.8  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4-1(GODREJ) 9/20/98 5:12 PM Page 1  
THE FAX MACHINE  
Ã
For more information on recording  
2
2a  
an OGM, see page 2.17.  
Start/  
Copy  
If you want to use an OGM  
3
for AUTO mode, press  
Start/Copy  
.
4
Any greeting message  
previously recorded is  
automatically played back  
so that you can check it.  
In Standby Mode, AUTO  
appears in the right side  
of the display.  
20-JUN 10:30AUTO  
Ã
If the machine hears a fax tone from  
When a call comes in, the  
machine answers and  
automatically plays the  
greeting message (OGM).  
the other end, it stops playing the  
message and goes into fax receive  
mode.  
When the message is  
finished, the machine goes  
into fax receive mode.  
2b  
Stop  
If you do not want to use  
an OGM for AUTO mode,  
press Stop  
.
When a call comes in, the  
machine answers it.  
If a fax is being sent, the  
machine goes into receive  
mode.  
If the machine does not  
detect a fax signal, it will  
continue ringing to tell  
you it is a phone call.  
Ã
You should pick up the handset to  
answer the call, or it will switch to  
automatic reception mode.  
CHAPTER FOUR : THE FAX MACHINE  
4.9  
0-Chapter 4-1(GODREJ) 9/20/98 5:13 PM Page 2  
4
THE FAX MACHINE  
Receiving in TAD Mode (SF3000)  
Rcv.  
1
Mode  
Press RCV. Mode  
repeatedly until ÔTADÕ is  
displayed.  
Real/  
Pa
In Standby Mode, TAD  
appears in the right side  
of the display.  
20-JUN 10:30 TAD  
2
When a call comes in, the  
answering machine  
answers and stores the  
callerÕs message if they  
leave one.  
If the machine detects a  
fax signal, it goes into  
receive mode.  
Notes:  
¥ If you have set your machine to TAD and your answering machine is switched off, or the answering  
machine is not connected to your fax machine, the machine will automatically go into receive mode  
after several rings.  
¥ If your answering machine has a Ôuser-selectable ring counterÕ, set the machine to answer an  
incoming call within 4 rings or less.  
¥ If the sound level of the call is too low because of a poor phone connection, the fax machine or  
answering machine may not work properly.  
¥ When you are using manual reception mode on your machine, and you have an answering machine,  
you must make sure you switch off the answering machine, or the outgoing message will interrupt  
your phone conversation.  
¥ Not all answering machines may work with your fax machine.  
¥ When your answering machine answers an incoming call, it record a fax tone until it realises it is a  
fax coming through. Your answering machine may tell you a voice message has been left, when it is  
actually a fax.  
4.10  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4-1(GODREJ) 9/20/98 5:13 PM Page 3  
THE FAX MACHINE  
Receiving in TAD Mode (SF3000T)  
While the machine is in TAD Mode, you cannot change the reception mode by pressing  
Rcv. Mode.  
Ã
To turn off TAD mode, press  
Answer  
Answer. The backlight of the button will  
go off.  
Play  
Erase  
1
Press Answer  
.
The button lights up  
when TAD mode is  
selected.  
Ã
If you havenÕt yet recorded a  
The display briefly shows  
the time when the  
greeting message was  
recorded.  
greeting message, the display shows an  
error and you canÕt place the machine  
in TAD mode until you record one.  
TIME:09-10 10:30  
TAD OGM : 13s  
Then the display counts  
down the time as the  
message is played back.  
2
When you get a call, the  
machine answers the call  
with the TAD greeting  
message.  
Ã
Anytime the greeting message is  
playing, or an incoming message is  
being recorded, you can talk to the  
other person by picking up the handset.  
3
The machine records the  
callerÕs message.  
If the memory becomes full when a  
caller leaves a message, your machine  
sounds warning beeps and disconnects  
the line.  
If a fax is being sent, the  
machine goes into receive  
mode.  
If the Call Transfer feature is on, and a  
new message is recorded, the machine  
will dial the specified phone number to  
alert you that there is a message  
recorded in memory. For more  
information on the Call Transfer  
feature, see page 5.4.  
CHAPTER FOUR : THE FAX MACHINE  
4.11  
0-Chapter 4-1(GODREJ) 9/20/98 5:13 PM Page 4  
4
THE FAX MACHINE  
Using an Extension Telephone (SF3000 only)  
An extension telephone must be connected to the back of the SF3000, so that it can  
transfer the incoming fax call to the fax machine.  
Ã
Ô
9
Ô is the remote receive start  
code preset at the factory. The first and  
the last asterisks are fixed, but you can  
change the middle digit to whatever  
you choose. For more information, see  
page 7.9.  
1
1
4
7
2
5
8
0
3
6
9
When you receive a call  
on the extension phone  
and hear fax tones, press  
the buttons Ô  
the extension telephone.  
9
Õ on  
The machine receives the  
document.  
2
When you are finished  
speaking, or the machine  
begins receiving  
documents, hang up the  
handset of the extension  
telephone.  
Canceling Reception  
1
Stop  
Press Stop to cancel  
reception at any time.  
Fax reception is canceled  
and the machine returns  
to Standby Mode.  
STOP PRESSED  
4.12  
CHAPTER FOUR : THE FAX MACHINE  
0-Chapter 4-1(GODREJ) 9/20/98 5:13 PM Page 5  
THE FAX MACHINE  
Voice Request  
If youÕre sending or receiving a document and need to speak to the other person during  
the same phone call, use Voice Request to alert the person at the remote site.  
You can also respond to a Voice Request made by a person at the remote end.  
Sending a Voice Request  
Ã
You canÕt talk with the other person  
and send a fax at the exact same time.  
1
OHD/  
V.Req.  
Press OHD/V.Req. while  
a document is being sent  
or received.  
If the other person does not answer  
your request, your fax machine  
automatically hangs up and returns to  
Standby Mode.  
If you canÕt seem to alert the other  
person, it may be because the remote  
fax machine doesnÕt have the Voice  
Request feature.  
A Voice Request signal is  
stored and then sent to  
the remote fax machine  
after the document has  
been sent or received.  
VOICE REQUEST  
Ã
You can cancel a Voice Request by  
2
pressing OHD/V.Req. again while you are  
sending or receiving a document.  
When the phone rings,  
pick up the handset and  
answer it.  
Answering a Voice Request  
Ã
If you donÕt answer the Voice  
Request, the machine prints out the  
number, time, and date the request was  
made.  
1
When the phone rings  
after sending or receiving  
a fax, pick up the handset  
and answer it.  
CHAPTER FOUR : THE FAX MACHINE  
4.13  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 1  
C h a p t e r F i v e  
THE ANSWERING MACHINE  
This chapter is for SF3000T  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 2  
C h a p t e r F i v e  
THE ANSWERING MACHINE  
In this chapter, you will learn how to check your TAD greeting message, monitor  
incoming calls, play and erase messages, and access your machine from a remote  
telephone.  
Note: the SF3000T uses electronic momory as a recording medium.  
Recording time is depending on the content of the message, the total recording time  
(TAD OGM + AUTO OGM + ICM) is about 12 minutes.  
Checking Your TAD Greeting Message  
For information about how to record your first TAD greeting message, see page 2.19.  
Ã
If you have not yet recorded a TAD  
greeting message, an error appears in  
the display. You must record a TAD  
greeting message before you can set the  
machine to TAD mode.  
1
Play  
Erase  
OGM  
Press OGM  
.
To change a previously recorded  
greeting message, simply record a new  
one. Your machine automatically  
records the new message over the old  
one. For instructions, see page 2.19.  
The display shows the  
time when the message  
was recorded.  
TIME:09-10 12:45  
TAD OGM : 13s  
The display then counts  
down the time as the  
message is played back.  
Monitoring an Incoming Call  
Ã
You can turn off call monitoring.  
1
For more information, see page 7.10.  
When the call monitoring  
option is on and an  
incoming message is  
being recorded, you hear  
the callerÕs voice through  
the speaker.  
Ã
The machine stops recording the  
callerÕs message and you can speak  
directly to the caller.  
2
If you want to speak to  
the caller, lift the  
handset.  
CHAPTER FIVE : THE ANSWERING MACHINE  
5.1  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 3  
5
THE ANSWERING MACHINE  
Playing Back Messages  
When there are messages waiting to be heard, the Answer button flashes.  
Playing Back Caller Messages Newly Received  
Ã
During message playback, you can  
adjust the speaker volume by pressing  
¹ and  .  
1
Answer  
Play  
Erase  
OGM  
Press Play  
.
The machine briefly  
displays the date and  
time when the message  
was recorded, then starts  
to play the message.  
TIME:09-10 12:45  
ICM: 20s(01/03)  
Ã
Where 20s(01/03), Ô01Õ is the  
number of the caller message currently  
being played and Ô03Õ is the total  
number of caller messages in memory.  
Ô20sÕ is the play back time for the  
message currently playing. This time  
counts down as the message plays  
back.  
This procedure is  
repeated for all  
messages.  
Playing Back All Messages  
1
Answer  
Play  
Erase  
OGM  
Press and hold Play until  
you hear a beep.  
Ã
To stop listening before you reach  
All the messages are  
played back. The display  
briefly shows the date  
and time when each  
the end of the messages, press Stop or  
Play  
.
TIME:09-10 10:30  
message was recorded,  
then plays the message.  
Ã
For more information, see ÔPlaying  
While the message is  
playing back, the display  
shows a variety of useful  
information.  
back caller messages newly receivedÕ,  
above.  
ICM: 18s(01/05)  
5.2  
CHAPTER FIVE : THE ANSWERING MACHINE  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 4  
THE ANSWERING MACHINE  
Skipping Backward or Forward  
To skip backward  
Ã
If you press  
while playing back  
¨ ¨  
l
the first message on the machine, you  
will hear the beginning of the first  
message again.  
ABC  
JKL  
1
Press  
while listening  
¨ ¨  
l
1
4
2
5
to the message.  
I  
The machine skips back to  
play the previous message.  
To skip forward  
Ã
If you press  
while listening to  
¨¨l  
1
2
the last message on the machine, the  
machine beeps and returns to Standby  
Mode.  
1
ABC  
JKL  
DEF  
Press  
while listening  
¨¨l  
2
5
3
6
to a message.  
NO  
The machine skips forward  
to play the next message.  
Erasing Old Messages  
As more and more messages are recorded on your machine, the memory fills up. To  
make sure thereÕs room for new messages, erase the messages youÕve already listened to,  
as soon as you know youÕll no longer need them.  
If the memory has no room before the caller finishes talking, the machine automatically  
returns to Standy Mode after some beeps. This is why you have to erase old messages.  
Erasing All Recorded Messages  
Play  
Erase  
OGM  
1
Press and hold Erase  
.
The display asks if you  
want to erase all  
messages.  
ERASE ALL MSG.?  
2
3
4
2
Start/  
Copy  
Press Start/Copy  
.
The display shows  
ÔERASINGÕ. All messages in  
memory are erased.  
Erasing a Selected Messages  
Play  
Erase  
OGM  
Press ERASE.while the  
message is playing.  
The display shows the  
message ÔERASINGÕ. and  
the message is erased.  
CHAPTER FIVE : THE ANSWERING MACHINE  
5.3  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 5  
5
THE ANSWERING MACHINE  
Call Transfer  
You can set your machine to transfer an incoming calls to a specified location. When you  
use the call transfer feature, the machine operates as follows:  
¥ When a call comes in and the caller leaves a message, your machine automatically  
dials the telephone number you have specified as a Call Transfer destination.  
¥ When someone (maybe you) answers the call, your machine sends out beeps, for up to  
55 seconds, and waits for the remote password to be entered. The remote password is  
preset to #139# at the factory.  
¥ If a correct password is entered while your machine sends out beeps, the machine  
plays the newly recorded message.  
¥ When the playback is complete, you hear a short beep. You can then enter another  
remote command to perform another operation, if you choose. See ÔUsing remote  
commandsÕ on page 5.7.  
If there is no key input or the wrong password is entered while the machine sends out  
beeps, the machine releases the line.  
Turning On or Off the Call Transfer Feature  
1
Press Menu  
.
Rcv.  
2
Mode  
Press digit Ò3Ó or ¹ or   
repeatedly until Ô3.SYSTEM  
DATAÕ is displayed.  
Redial/  
Pause  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
Ã
The blinking > means the option is  
The display asks if you  
want to set a FAX or TAD  
option.  
being selected.  
>FAX  
:TAD  
5.4  
CHAPTER FIVE : THE ANSWERING MACHINE  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 6  
THE ANSWERING MACHINE  
Ã
FAX: fax special features  
TAD: telephone answering device  
features  
Rcv.  
Mode  
4
Select ÔTADÕ by using  
  , then press  
Redial/  
Pause  
Start/Copy  
.
The display asks if you  
want to set the Call  
Transfer option.  
1] CALL TRANSFER  
2
3
4
5
Press Start/Copy  
.
Start/  
Copy  
The display asks you to  
choose ÔONÕ or ÔOFFÕ.  
:ON  
>OFF  
Rcv.  
Mode  
6
Select ÔONÕ by using  
¹ or   , then press  
Redial/  
Pause  
Start/Copy  
.
The display asks you to  
enter the number of the  
remote fax machine.  
TEL:_  
Ã
Your machine will dial this number  
1
ABC  
JKL  
DEF  
7
each time a new message is recorded in  
TAD mode.  
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
MNO  
Enter the number by using  
the number keypad.  
PQRS  
TUV  
WXYZ  
If you have already entered a phone  
number, the number appears in the  
display. If you want to change the  
number, just enter a new number over  
it.  
2
3
4
8
Press Start/Copy when  
the number has been  
entered correctly.  
Start/  
Copy  
When completed, press  
Stop  
.
CHAPTER FIVE : THE ANSWERING MACHINE  
5.5  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 7  
5
THE ANSWERING MACHINE  
Using the Answering Machine from a  
Remote Phone  
You donÕt need to be at the machineÕs control panel to operate the answering machine. If  
you have access to a Touch-Tone phone, you can operate many features, such as message  
playback, no matter where you are.  
To operate your machine from a remote phone, you need to enter a five-character  
password. The remote password is preset at the factory to Ô#139#Õ but you can change  
the password to any number you want. For more information, see page 7.10.  
Accessing the Machine  
Ã
A pulse line works only if you can  
manually switch the phone to tone  
dialing. If you can, switch it to tone  
after you dial the fax number but  
before you enter any remote codes.  
1
1
4
7
2
5
8
0
3
6
9
Call your fax number from  
a Touch-Tone telephone.  
Ã
If the machine doesnÕt immediately  
respond to a remote command, try to  
enter the code again. If the machine still  
has difficulty recognizing the  
command, try to call from another  
phone.  
2
1
2
3
When the machine answers  
with the greeting, enter  
the remote password.  
4
7
5
8
0
6
9
When the correct password  
is recognised by the  
machine, you hear two  
short beeps (the  
The machine may not respond if the  
tones produced by the remote  
telephone are too short in duration.  
Press and hold each key for at least a  
second. Some phones only emit a short  
tone with each key press. Try to call  
from a phone that emits a tone for as  
long as you push a key.  
confirmation signal).  
Ã
After you hear the confirmation  
tone, you have 10 seconds to enter a  
command. For more information about  
remote commands, see page 5.7.  
3
1
4
7
2
5
8
0
3
6
9
Enter the remote command  
that corresponds to the  
operation you want to  
perform.  
When the specified  
operation is complete, you  
hear a short beep.  
5.6  
CHAPTER FIVE : THE ANSWERING MACHINE  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 8  
THE ANSWERING MACHINE  
Ã
If you enter a remote code while  
another remote function is performing,  
the unit stops performing the current  
operation and performs the new  
operation.  
4
1
2
5
8
0
3
6
9
You can then enter another  
command to perform  
another operation, if you  
choose.  
4
7
Ã
If you donÕt enter Ô#0Õ, your  
machine might not hang up the line for  
several minutes.  
5
4
7
5
8
0
6
9
When you are ready to  
hang up, press #0 to finish  
the remote session.  
Using Remote Commands  
The remote operations you can perform and the commands for them are listed here.  
#0  
#1  
Exits from remote control mode.  
Changes the greeting message. After entering the command, speak into the  
handset. When you finish, press #1 again. If you run out of recording time, the  
machine stops and plays back the message.  
#2  
Plays back all messages. The machine beeps and plays all messages. If there are  
no messages, the machine beeps four times and waits for another command to  
be entered.  
#3  
#4  
Reserved  
Skips backward a message. The machine skips the current message and plays  
the previous one.  
#5  
#6  
Plays back new messages. The machine beeps and plays all new messages. If  
there are no new messages, the machine beeps four times and waits for another  
command to be entered.  
Skips forward a message. The machine skips the current message and plays the  
next one.  
CHAPTER FIVE : THE ANSWERING MACHINE  
5.7  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 9  
5
THE ANSWERING MACHINE  
#7  
#8  
Erases the message currently being played, and plays the next message.  
Turns TAD mode on/off. The machine plays the greeting message when TAD  
mode is turned on. Each time you press #8 thereafter, TAD mode is turned off,  
then on again.  
#9  
Erases all messages.  
#✽1  
Turns on Call Transfer feature with the destination phone number currently  
registered in your machine.  
If there is not any number registered as a Call Transfer destination, you can not  
turn on this feature from a remote phone.  
#✽2  
Changes Call Transfer destination number and turns on the feature.  
Press #✽2. When you hear the confirm tone (2-short double beeps), enter the  
new destination number. You cannot include # as a dial number. Use ✽ to insert  
a PAUSE between numbers. When you finish entering number, press #.  
#✽3  
Turns off Call Transfer feature.  
✽#✽  
Exits the fax machine from answering mode.  
(This code is used at a phone extension connected to the same line as your fax  
machine.)  
TAD operation may not stop if you life the extension handset within two seconds after  
TAD answered a call, and it is dependent on the type of the extension phone.  
5.8  
CHAPTER FIVE : THE ANSWERING MACHINE  
0-Chapter 5(GODREJ) 9/20/98 5:11 PM Page 10  
THE ANSWERING MACHINE  
MEMO  
CHAPTER FIVE : THE ANSWERING MACHINE  
5.9  
0-Chapter 6(GODREJ) 9/20/98 5:09 PM Page 1  
C h a p t e r S i x  
ADVANCED OPERATIONS  
0-Chapter 6(GODREJ) 9/20/98 5:09 PM Page 2  
C h a p t e r S i x  
ADVANCED OPERATIONS  
In this chapter, you will learn ways to send and receive faxes to save transmission costs  
by sending at preset times, to maintain the privacy of sensitive documents, and to save  
time by automatically sending the same documents to many different locations.  
Note: You can store only one delayed transmissing job in memory.  
Delayed Transmission  
You can set your machine to send a fax at a later time, when you will not be present.  
Ã
If needed, choose the desired  
contrast for the document by using  
or  
1
Turn the document face  
down and feed the page  
into the machine.  
¹
 .  
If needed, choose the desired resolution  
for the document by pressing  
Resolution  
.
For details on setting contrast and  
resolution, see page 4.2.  
2
Press Menu  
.
Ã
You can select it by pressing ¹ or  
GHI  
JKL  
MNO  
  followed by Start/Copy  
.
3
4
7
5
6
9
Press  
5
on the number  
keypad.  
PQRS  
TUV  
WXYZ  
5.DELAY TX  
2
3
4
4
Press Start/Copy  
.
Start/  
Copy  
The display asks you to  
enter the number of the  
remote machine.  
TEL:_  
CHAPTER SIX : ADVANCED OPERATIONS  
6.1  
0-Chapter 6(GODREJ) 9/20/98 5:10 PM Page 3  
6
ADVANCED OPERATIONS  
Ã
You can press a One-Touch or  
1
ABC  
JKL  
DEF  
Group Dial button. Otherwise, press  
Speed and enter a 2-digit Speed Dial  
number.  
5
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
MNO  
WXYZ  
Enter the number of the  
remote machine.  
PQRS  
TUV  
2
6
Press Start/Copy when  
Start/  
Copy  
3
the correct number  
appears in the display.  
4
Ã
The machine shows the ÔANOTHER ?Õ  
The display asks if you  
want to enter another fax  
number.  
message up to 10 times, each time you  
enter another fax number.  
ANOTHER? Y/N  
Rcv.  
7
Mode  
If you want to send to  
more than one location,  
press ¹ or   to choose  
`YÕ(Yes), press  
Redial/  
Pause  
Start/Copy, and repeat  
steps 4-6.  
or  
2
3
4
To send to one location  
or when you complete  
the last fax number,  
press Start/Copy after  
choosing `NÕ(No) when  
the display reads  
Start/  
Copy  
`ANOTHER?Õ.  
The display asks you to  
enter a name.  
NAME:_  
Ã
For details on how to enter letters  
1
ABC  
JKL  
DEF  
8
using the number keypad, see  
page 2.13.  
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
MNO  
WXYZ  
If you want to assign a  
name to the transmission,  
enter the name.  
PQRS  
TUV  
If not, skip over this step.  
Help  
6.2  
CHAPTER SIX : ADVANCED OPERATIONS  
0-Chapter 6(GODREJ) 9/20/98 5:10 PM Page 4  
ADVANCED OPERATIONS  
2
9
Press Start/Copy  
.
Start/  
Copy  
3
4
The display shows the  
current time.  
START  
[10:20]  
Ã
Enter the time in 24-hour format.  
1
ABC  
JKL  
DEF  
For example, enter 2230 for 10:30 P.M.  
10  
1
2
5
3
2
Enter the time by using  
the number keypad.  
GHI  
MNO  
4
7
6
If you set a time earlier than the current  
time, the document will be sent at that  
time on the following day.  
3
PQRS  
TUV  
WXYZ  
9
4
5
2
3
4
11  
Start/  
Copy  
Press Start/Copy when  
the time appears  
correctly in the display.  
Ã
memory.  
The display shows the remaining  
The display asks if you  
want to store the  
document in memory until  
it needs to be sent.  
TO MEMORY? Y/N  
If you have entered several fax  
numbers in step 6, the message shown  
at left does not appear, and the  
documents will be stored in memory  
automatically.  
2
3
4
12  
Start/  
Copy  
To store the document in  
memory, press  
Start/Copy  
.
or  
Press ¹ or  , then  
Start/Copy. The display  
returns to Standby Mode.  
Stop  
The machine returns to  
Standby Mode and the  
display shows a reminder  
that a Delayed  
DELAY-TX 22:30  
Transmission is set.  
CHAPTER SIX : ADVANCED OPERATIONS  
6.3  
0-Chapter 6(GODREJ) 9/20/98 5:10 PM Page 5  
6
ADVANCED OPERATIONS  
To Cancel the Delayed Transmission You have Set  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
GHI  
JKL  
MNO  
  followed by Start/Copy  
.
2
Press  
5
on the number  
4
7
5
6
9
keypad.  
PQRS  
UV  
WXYZ  
2
3
4
3
Start/  
Copy  
Press Start/Copy  
.
The display asks if you  
want to cancel.  
CANCEL JOB? Y/N  
Ã
canceled.  
The reserved transmission is now  
2
3
4
4
Start/  
Copy  
To cancel the delayed  
transmission, press  
To stop, press Stop.  
Start/Copy  
.
6.4  
CHAPTER SIX : ADVANCED OPERATIONS  
0-Chapter 6(GODREJ) 9/20/98 5:10 PM Page 6  
ADVANCED OPERATIONS  
Memory Transmission (Broadcasting)  
With Memory Transmission, documents are automatically stored in memory and sent to  
a remote station. Use this feature to send your documents to multiple locations. After  
sending, the documents are automatically erased from memory.  
Ã
If needed, choose the desired  
contrast for the document by using  
or  
1
¹
Turn the document face  
down and feed the page  
into the machine.  
 
.
Choose the desired resolution for the  
document by pressing Resolution  
.
For details on setting contrast and  
resolution, see page 4.2.  
2
Press Menu  
.
Ã
You can select it by pressing ¹ or  
PQRS  
TUV  
WXYZ  
  followed by Start/Copy  
.
3
Press  
8
on the number  
7
8
9
keypad.  
8.MEMORY TX  
2
3
4
4
Start/  
Copy  
Press Start/Copy  
.
The display asks you to  
enter the number of the  
remote machine.  
TEL:_  
CHAPTER SIX : ADVANCED OPERATIONS  
6.5  
0-Chapter 6-1(GODREJ) 9/20/98 5:08 PM Page 1  
6
ADVANCED OPERATIONS  
Ã
You can press a One-Touch or  
1
ABC  
JKL  
DEF  
5
Group Dial button. Otherwise, press  
Speed, and enter a 2-digit Speed Dial  
number.  
1
2
5
3
6
9
2
3
4
5
GHI  
MNO  
WXYZ  
Enter the number of the  
remote machine.  
4
7
PQRS  
TUV  
2
3
4
6
Start/  
Copy  
Press Start/Copy when  
the correct number  
appears in the display.  
Ã
A single broadcast is available for  
The display asks you if  
you want to enter  
another fax number up to  
10 times to send the  
document to another  
location.  
your machine. If any multi-address  
transmission is currently set up in your  
machine, the ÔANOTHER?Õ message  
does not appear until the currently set  
broadcast is completed.  
ANOTHER? Y/N  
Rcv.  
7
Mode  
To send to more than one  
location, press ¹ or   to  
choose `YÕ(Yes), press  
Start/Copy, and repeat  
steps 4-6.  
Redial/  
Pause  
or  
To send to one location,  
or when you complete  
the last fax number  
setting, press Start/Copy  
after choosing `NÕ(No)  
when the display reads  
ÔANOTHER?Õ.  
2
3
4
Start/  
Copy  
The display asks you to  
enter a name.  
NAME:_  
Ã
For details on how to enter letters  
1
ABC  
JKL  
DEF  
8
using the number keypad, see  
page 2.13.  
1
4
7
2
5
3
6
9
2
3
4
5
If you want to assign a  
name to the transmission,  
enter the name.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
If not, skip over this step.  
6.6  
CHAPTER SIX : ADVANCED OPERATIONS  
0-Chapter 6-1(GODREJ) 9/20/98 5:08 PM Page 2  
ADVANCED OPERATIONS  
2
9
Start/  
Copy  
Press Start/Copy  
.
3
4
Ã
If the amount of pages is too great,  
The document will be  
scanned into memory  
before transmission.  
the fax machineÕs memory may be  
filled. Your fax machine will display  
ÔMEMORY FULLÕ and then displays  
ÔCANCEL JOB? Y/NÕ. If you select ÔYÕ  
and then if you press Start/Copy, the  
memory will be erased. You should  
then divide your pages into two  
TO MEM. P. 1 99%  
The display shows the  
number being dialed, then  
the machine begins  
separate transmissions, or send them  
from the feeder. If you press Stop, the  
pages which were stored will be sent.  
You should send the remaining pages  
later when memory is available.  
DIALING 5551212  
sending the document.  
5551212  
TX  
CHAPTER SIX : ADVANCED OPERATIONS  
6.7  
0-Chapter 6-1(GODREJ) 9/20/98 5:08 PM Page 3  
6
ADVANCED OPERATIONS  
Polling  
Polling is when one fax machine requests another to send a document. This is useful  
when the person with the original document to be sent is not in the office. The person  
who wants to receive the document calls the machine holding the original and requests  
that the document be sent. In other words, it ÒpollsÓ the machine holding the original.  
Being Polled By a Remote Machine  
You can program your fax machine to send documents in your absence when polled by a  
remote fax machine. Once you have setup polling transmission, another polling  
transmission is not allowed until the previous one is completed.  
Ã
If needed, choose the desired  
contrast for the document by using  
or  
1
¹
Turn the document face  
down and feed the page  
into the machine.  
 
.
If needed, choose the desired resolution  
for the document by pressing  
Resolution  
.
For details on setting contrast and  
resolution, see page 4.2.  
2
Press Menu  
.
Ã
You can select it by pressing ¹ or  
GHI  
JKL  
MNO  
  followed by Start/Copy  
.
3
Press  
6
on the number  
4
7
5
8
6
9
keypad.  
PQRS  
TUV  
WXYZ  
6.TX POLL  
2
4
Start/  
Copy  
Press Start/Copy  
.
3
4
Ã
The machine automatically switches  
The machine returns to  
Standby Mode and the  
display shows a reminder  
that a Polling  
to Fax mode (automatic transmitting)  
when set to be polled.  
POLL-TX  
To cancel the polling transmission,  
remove the document being loaded.  
Transmission is set.  
6.8  
CHAPTER SIX : ADVANCED OPERATIONS  
0-Chapter 6-1(GODREJ) 9/20/98 5:09 PM Page 4  
ADVANCED OPERATIONS  
Polling a Remote Machine  
Ã
The remote machine must be ready  
for your call.  
1
OHD/  
V.Req.  
Lift the handset or press  
OHD/V.Req., and enter  
the number of the remote  
machine.  
2
When you hear a fax tone  
from the remote machine,  
press Menu  
.
The display asks if you  
want to poll another  
machine.  
RX POLL?  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
Z
Ã
You cannot receive a document if  
Your machine starts to  
receive the document  
from the remote machine.  
the machine you are polling uses a Poll  
Code.  
RX  
Note: Not all fax machines have polling capability, and polling incompatibility sometimes occurs  
between fax machines from different manufacturers. Therefore, polling may fail in some cases,  
even when poll codes are not used.  
CHAPTER SIX : ADVANCED OPERATIONS  
6.9  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 1  
C h a p t e r S e v e n  
SPECIAL FEATURES  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 2  
C h a p t e r S e v e n  
SPECIAL FEATURES  
REDIAL/PAUSE  
The Redial/Pause button has two functions. It can be used to redial the number last called  
or it can be used to insert a pause in a number when you are setting up a  
One-Touch or Speed Dial number.  
To Redial the Number Last Called  
Redial/  
Pause  
1
Press Redial/Pause  
.
The number is dialed  
automatically.  
DIALING 5551212  
Ã
If this is a phone call, pick up the  
If a document is loaded in  
the document tray, the  
machine automatically  
begins to send.  
handset when the other person  
answers.  
TX  
To Insert a Pause  
With some private telephone systems, you must dial an access code (9, for example) and  
listen for a second dial tone before dialing an outside number. In such cases, you must  
insert a pause in the number when you are setting up a One-Touch or Speed Dial  
number.  
Ã
When you dial a number, the  
While entering the  
number, press  
dialing process pauses for about 3  
seconds at the point where you pressed  
Redial/  
Pause  
Redial/Pause  
.
Redial/Pause  
.
If you require a longer pause time,  
press Redial/Pause twice.  
CHAPTER SEVEN : SPECIAL FEATURES  
7.1  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 3  
7
SPECIAL FEATURES  
Help List  
You can print a Help list of the machineÕs basic functions and commands to use as a  
quick reference guide. To print out the help list, press Help (#) in Standby Mode.  
Sending Tone Signal  
You may often need to use Touch Tone dial signals to perform special operations by  
phone. Bank-by-phone and voice mail are two examples of systems that require these  
signals. If you have pulse service, you can still send Touch Tone signals using the  
following procedure:  
1
ABC  
DEF  
1
1
4
7
2
5
3
6
9
2
3
4
5
GHI  
JKL  
MNO  
WXYZ  
Dial the number using  
pulse dialing.  
PQRS  
TUV  
2
When the remote phone  
0
answers, press  
.
Any numbers you now  
press will be sent as  
Touch Tones, for the  
remainder of the call.  
Ã
The machine returns to pulse dial  
1
ABC  
DEF  
mode after you finish the call.  
3
1
2
5
3
6
9
2
3
4
5
Dial the remaining  
numbers required by  
the service.  
GHI  
JKL  
MNO  
4
7
PQRS  
TUV  
WXYZ  
Using Flash  
When a call comes in and you want to connect the caller to another person, you can  
transfer the call by pressing Flash, and dialing the number of that other person. You may  
not be able to use it with some phone systems. Contact your phone supplier.  
Note: If you do not have a special service that uses the switch-hook signal, do not press  
Flash during a call. If you do, you could disconnect the line.  
7.2  
CHAPTER SEVEN : SPECIAL FEATURES  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 4  
SPECIAL FEATURES  
Chain Dialing  
When using special computer services, such as alternate long distance carriers, credit  
card calls, or bank-by-phone, you must dial the telephone number of the service and  
wait for the computer to answer before continuing. The length of time before the  
computer answers can vary, so using a pre-programed pause after a service number is  
not advised.  
However, you can store your ID number, for example, in one memory location, and the  
rest of the information, such as your card number, in another memory location.  
Dial the phone number of the special service first. Then, when the computer answers,  
dial the rest of the information, such as a long-distance number. We call this procedure  
Chain Dialing.  
1
Lift the handset or press  
OHD/V.Req.  
.
1
ABC  
JKL  
DEF  
2
1
4
7
2
5
3
6
9
2
3
4
5
Dial, for example, your  
long distance carrierÕs  
number, using the dial  
keypad.  
GHI  
MNO  
WXYZ  
PQRS  
TUV  
Ã
Speed Dial and Group numbers can  
1
ABC  
DEF  
not be used for Chain Dialing.  
3
1
2
3
2
3
4
5
GHI  
JKL  
MNO  
WXYZ  
When the computer  
answers, dial the next  
information by pressing  
a One-Touch button.  
4
5
6
9
PQRS  
TUV  
7
CHAPTER SEVEN : SPECIAL FEATURES  
7.3  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 5  
7
SPECIAL FEATURES  
User Reports  
Your fax machine can print reports containing useful information Ñ Scheduled Jobs,  
System Data, etc.  
The following reports are available:  
Telephone Numbers List  
This list shows all of the numbers currently stored in the fax machineÕs memory as One-  
Touch Dial numbers, Speed Dial numbers, and Group Dial numbers.  
System Data List  
This list shows the status of the user-selectable options. After you change any setting,  
print this list to confirm your changes.  
Transmission and Reception Journals  
These reports show information concerning transmission and reception activities.  
They can be printed on command, or if the machine is set to do so (see page 7.9), they  
will automatically print after every 40 transmissions or receptions.  
Memory Status List  
This list shows the document currently stored for delayed transmission. The list shows  
the operation number, starting time, type of operation, etc.  
Message Confirmation Report  
This report shows the fax number, the number of pages, elapsed time of the operation,  
the communication mode, and the communication results.  
Set up your machine to print the Message Confirmation Report (see page 7.9) as you  
prefer:  
¥ Automatically after each transmission [ON]  
¥ Automatically only if an error occurs during transmission [ERR]  
¥ No report printed at all [OFF]  
You can print this report manually, at any time.  
Voice Status List (SF3000T only)  
This report shows the status of the recorded message.  
Multi-Communication Report  
This report is printed automatically after sending your document to more than one  
location.  
Call Back Message  
This report is printed automatically when you do not respond to a remote operatorÕs  
Voice Request.  
Power Fail Report  
This report is printed automatically when power is restored after a power failure.  
It shows data (if any) erased by the power failure.  
7.4  
CHAPTER SEVEN : SPECIAL FEATURES  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 6  
SPECIAL FEATURES  
To Print a List  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
GHI  
JKL  
2
  followed by Start/Copy  
.
Press  
4
on the number  
4
7
5
8
keypad.  
QRS  
TUV  
4.LIST PRINT  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
Rcv.  
4
Mode  
Choose the report you  
want to print by using  
¹ or  .  
Redial/  
Pause  
2
3
4
5
Press Start/Copy when  
the desired list is  
displayed.  
Start/  
Copy  
The selected list will print.  
PRINTING...  
CHAPTER SEVEN : SPECIAL FEATURES  
7.5  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 7  
7
SPECIAL FEATURES  
User Options  
Your fax machine has various user-selectable features. These options are preset at the  
factory, but you may need to change them. To find out how the options are currently set,  
print the System Data List. For more information on printing a report, see page 7.4.  
Setting an Option  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
1
2
ABC  
JKL  
DEF  
2
  followed by Start/Copy  
.
Press  
3
on the number  
2
5
3
6
keypad.  
MNO  
3.SYSTEM DATA  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
Ã
The blinking > means the option is  
being selected.  
3a  
>>FAX  
:TAD  
For SF3000T users, the  
display asks you to  
choose FAX or TAD  
option.  
3b  
1] DIAL TYPE  
For SF3000 users, the  
display shows the first  
option menu.  
Go to step 5.  
Rcv.  
Mode  
4
SF3000T users should  
select ÔFAXÕ or ÔTADÕ by  
Redial/  
Pause  
using  
Start/Copy  
 . Then press  
.
7.6  
CHAPTER SEVEN : SPECIAL FEATURES  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 8  
SPECIAL FEATURES  
Ã
For more information about each  
Rcv.  
Mode  
option, see ÔFAX OptionsÕ, below, and  
ÔTAD OptionsÕ on page 7.10.  
5
Scroll through the options  
you want to set by  
Redial/  
Pause  
pressing  
¹
or  
 
repeatedly.  
Ã
You can use ¹ or   button to select  
2
3
4
6
the desired status. Press Start/Copy after  
choosing.  
Start/  
Copy  
When the option you  
want appears in the  
display, press  
Start/Copy  
.
The display shows the  
modes you can choose.  
>>TONE  
:PULSE  
Rcv.  
Mode  
7
Use  
 
to choose the  
desired mode.  
Redial/  
Pause  
Ã
You can exit from Setup mode at  
2
3
4
any time by pressing Stop. When you  
press Stop, the machine stores the  
options youÕve already changed, and  
returns to the main menu item.  
8
When you choose one,  
Start/  
Copy  
press Start/Copy  
.
FAX Options  
These instructions assume youÕve followed the steps above under ÔSetting an OptionÕ,  
and the machine is prompting you to change one of the options listed here.  
_
¥ DIAL TYPE Select the type of dial system your fax machine is connected to.  
Choose TONE if the fax machine is connected to a tone (Touch Tone) dial line.  
Choose PULSE if the fax machine is connected to a pulse (rotary) dial line.  
Whem powered off, the dial type is set to pulse, and returns to option setting with  
power on.  
_
¥ PAPER SIZE Select the paper size you will use for the recording paper.  
Choose LTR for letter, A4 for A4 size, or LGL to use legal size paper.  
CHAPTER SEVEN : SPECIAL FEATURES  
7.7  
0-Chapter 7(GODREJ) 9/20/98 5:21 PM Page 9  
7
SPECIAL FEATURES  
_
¥ AUTOMATIC REDUCTION When receiving or copying a document as long as or  
longer than that installed in your machine, the machine can reduce the data in a  
document to fit your recording paper size.  
Turn on this feature if you want to reduce an incoming page that may otherwise need  
to be divided into two pages with only a few centimeters on the second page. If the fax  
machine cannot reduce the data to fit into one page with the feature enabled, the data  
is divided and printed in actual size on two or more sheets.  
Choose ON to turn the automatic reduction feature ON.  
Choose OFF to turn the automatic reduction feature OFF. The overflow data will be  
printed out on a second page.  
_
Vertical Reduction If you turn the automatic reduction feature YES, you may select  
Vertical Reduction YES or NO. When you select vertical Reduction to be YES, the  
machine will reduce an incoming page containing overflow data only in vertical, as  
shown below:  
Original  
Received data  
If you want to reduce both in vertical and horizontal at the same rate in order to  
maintain height to width relationships, turn the Vertical Reduction feature NO. If you  
turn off this feature, the machine reduces the data as shown below.  
Original  
Received data  
Choose YES to turn this feature on.  
Choose NO to turn this feature off.  
_
Discard Size If you turn the Automatic Reduction feature off, you can set the fax  
machine to discard any excess image at the bottom of the page when receiving a  
document as long as or longer than the paper installed in your machine.  
If the received page is outside the margin you have set, it will be printed on two sheets  
of paper, at the actual size.  
Enter the desired discard size (0~30) using the number keypad, and press Start/Copy  
.
7.8  
CHAPTER SEVEN : SPECIAL FEATURES  
0-Chapter 7-1(GODREJ) 9/20/98 5:19 PM Page 1  
SPECIAL FEATURES  
_
¥ INK SAVE You can save ink when making a copy with this feature.  
Choose OFF to turn off this feature.  
Choose MED to use 25% less ink.  
Choose MAX to use 50% less ink.  
_
¥ MESSAGE CONFIRMATION REPORT A confirmation report shows whether the  
transmission was successful or not, how many pages were sent, etc.  
Choose ON to print a confirmation report automatically each time you send a fax.  
Choose OFF to turn this feature off.  
Choose ERROR to print only when an error occurs, and the transmission was  
unsuccessful.  
_
¥ AUTOMATIC TX/RX JOURNAL REPORT A journal report shows specific  
information concerning transmission or reception activities, the times and dates of up  
to 40 of the most recent transmissions or receptions.  
Choose ON to print journal automatically after every 40 transmissions or receptions.  
Choose OFF to print journal manually.  
_
¥ REMOTE RECEIVE MF CODE (SF3000 only) The remote receive code allows you to  
initiate fax receive from an extension phone plugged into the EXT. LINE jack. If you  
pick up the extension phone and hear fax tones, enter the remote receive code and the  
fax will start receiving. The password is preset to  
9
at the factory.  
Enter the desired code (0 to 9) on the number keypad.  
_
¥ ERROR CORRECTION MODE This mode compensates for poor line quality and  
ensures accurate, error-free transmission with any other ECM-equipped facsimile  
machine. If the line quality is poor, transmission time may be increased when ECM is  
enabled.  
Choose ON to turn Error Correction Mode on.  
Choose OFF to turn Error Correction Mode off.  
_
¥ AUTO ANSWER ON RING COUNT You can select the number of times your  
machine rings before answering an incoming call. If you are using your machine as  
both a telephone and a fax machine, we suggest you set the ring count to at least 4 to  
give you time to answer.  
Enter a number shown on the display by using the number keypad.  
_
¥ RING VOLUME You can adjust ring volume.  
Choose L (Low) for a soft ring.  
Choose M (Medium) for a normal ring.  
Choose H (High) for a high ring.  
If you choose OFF, it turns the ringer off. The machine will work normally even if the  
ringer is set to OFF.  
CHAPTER SEVEN : SPECIAL FEATURES  
7.9  
0-Chapter 7-1(GODREJ) 9/20/98 5:19 PM Page 2  
7
SPECIAL FEATURES  
TAD Options (SF3000T only)  
¥ CALL TRANSFER - This feature allows the fax machine to transfer an incoming  
callerÕs message to a specified remote location.  
Choose ON to turn on the Call Transferring feature, and enter the telephone number to  
which you want it transferred. See page 5.4 for details.  
Choose OFF to disable the feature.  
¥ CALL MONITORING - Call Monitoring enables you to hear callers leave messages on  
your machine.  
Choose ON to turn the feature on.  
Choose OFF to turn the feature off.  
¥ MESSAGE TIME - You can select the maximum time allowed for caller messages and  
memos.  
The display shows you the time limits available: 30, 60, or 90 seconds. Choose the  
desired time.  
¥ REMOTE PASSWORD - You can change the three-character password used to access  
your machine from a remote phone. The password is preset to Ò#139#Ó at the factory.  
The first and the last #Õs are fixed, but you can change the three middle numbers. The  
machine doesnÕt accept double continuous character codes (11, 22, etc.) as passwords,  
because line conditions can occasionally make the machine fail to recognize a double  
digit code.  
Enter the characters you want to use, then press Start/Copy  
.
¥ BATTERY ALARM - You can turn on the Battery Alarm feature.  
With this feature on, the machine displays a low(or no) battery message in the LCD  
and sounds beeps to alert you of the low(or no) battery condition.  
Choose ON to turn on the Battery Alarm feature.  
Choose OFF to turn off the Battery Alarm feature.  
¥ CHARGE SAVER - This feature lets you dial into your machine from a remote phone  
and check whether anyone has left a message without being charged for a charge call.  
When toll saver is ON and there are messages waiting to be heard, the machine  
answers on the number of rings you specify in the ring count option. If there are no  
messages, the machine answers on the second ring after the number specified. This  
give you time to hang up the phone before the machine answers - and saves the price  
of the call.  
Choose ON to turn on Charge Saver.  
Choose OFF to turn off Charge Saver..  
7.10  
CHAPTER SEVEN : SPECIAL FEATURES  
0-Chapter 7-1(GODREJ) 9/20/98 5:19 PM Page 3  
SPECIAL FEATURES  
Clearing Memory  
You can selectively clear information stored in your machineÕs memory.  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
PQRS  
TUV  
2
  followed by Start/Copy  
.
Press  
7
on the number  
7
8
0
keypad.  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
The display asks you to  
confirm your selection.  
ARE YOU SURE?Y/N  
2
3
4
4
Press Start/Copy  
.
Start/  
Copy  
The display shows the  
type of memory you can  
select.  
SYSTEM ID  
Ã
The types of memory you can clear  
Rcv.  
Mode  
are as follows:  
5
SYSTEM ID: your system ID is erased  
from the machineÕs memory.  
SYSTEM DATA: restores user-selectable  
options to their default value.  
Scroll through the options  
by using  
¹
or  
 .  
Redial/  
Pause  
DIAL/SCHEDULE: clears the One-  
Touch, Speed Dial, or Group Dial  
numbers stored in memory. In addition,  
all the Scheduled Job time operations  
you have reserved are also canceled.  
TX-RX JOURNAL: clears all records of  
transmissions & receptions.  
2
3
4
6
Press Start/Copy when  
you find the memory you  
want to erase.  
Start/  
Copy  
CHAPTER SEVEN : SPECIAL FEATURES  
7.11  
0-Chapter 8(GODREJ) 9/20/98 5:16 PM Page 1  
C h a p t e r E i g h t  
CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:16 PM Page 2  
C h a p t e r E i g h t  
CARE AND MAINTENANCE  
Cleaning the Document Scanner  
To keep your machine working properly, occasionally clean the white roller, ADF rubber,  
and the scanning glass. If they are dirty, documents sent to another fax machine wonÕt be  
clear.  
Note: If you turn the power off to clean the scanner, documents stored in memory will be  
lost.  
1. Open the control panel.  
2. Disassemble the white roller as follows:  
Both ends of the white roller have  
bushings that are secured with  
small white tabs, as shown. Push  
each tab slightly inward, then rotate  
towards you. Then pull the roller  
upward.  
3. Wipe the roller surface with a soft cloth  
dampened with water.  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.1  
0-Chapter 8(GODREJ) 9/20/98 5:16 PM Page 3  
8
CARE AND MAINTENANCE  
4. Clean the ADF rubber piece also.  
5. Carefully wipe the scanning glass with  
a soft, dry cloth.  
If the glass is very dirty, first wipe  
it with a slightly dampened cloth,  
then with a dry one. Be careful not  
to scratch the glass surface.  
6. Replace the roller in reverse order, and  
then close the control panel firmly, until  
it clicks into place.  
8.2  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:16 PM Page 4  
CARE AND MAINTENANCE  
Print Cartridge Maintenance  
To get the maximum benefit from your print cartridges:  
¥ Do not remove a print cartridge from its packaging until you are ready to install it.  
¥ Do not refill a print cartridge. The warranty will not cover damage caused by using  
refilled cartridges.  
¥ Store the print cartridge in the same environment as the printer.  
¥
If you have an opened print cartridge you are not currently using and do not have  
an available print cartridge storage unit, store it in an airtight plastic bag. Do not  
leave it exposed for an extended period.  
Replacing the Print Cartridge  
The print cartridge includes the ink supply and the printhead. Each time you replace the  
print cartridge, you are replacing the printhead as well.  
When you notice that the print becomes light or ÔINK LOWÕ appears in the display,  
replace your cartridge.  
1. Press Menu, then 1 or ¹ or   until  
Ô1.CHANGE CART.Õ is displayed.  
2. Press Start/Copy.  
2
3
4
MNO  
The Cartridge Carrier moves to the  
install position.  
Start/  
Copy  
6
9
WXYZ  
Cartridge Compartment cover  
3. Open the Control Panel and Cartridge  
Compartment cover.  
➁
➀
Control Panel  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.3  
0-Chapter 8(GODREJ) 9/20/98 5:16 PM Page 5  
8
CARE AND MAINTENANCE  
4. While holding the Cartridge holder, pull  
the Cartridge handle toward you.  
Remove the Print Cartridge.  
5. Remove a new Print Cartridge from its  
packaging and carefully remove the tape  
covering the print head.  
Hold the Cartridge by the colored  
top or black areas only.  
Do not touch the copper area.  
6. Insert the print cartridge in the  
cartridge holder, then push firmly until  
it clicks into place.  
If the Print Cartridge moves  
loosely in the carrier, it has not  
clicked into place. Repeat this step.  
7. Replace the Cover and Control Panel.  
8.4  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 6  
CARE AND MAINTENANCE  
8. The display shows Ô: NEW : USEDÕ.  
Press Start/Copy to confirm ÔNEWÕ.  
2
3
4
MNO  
Start/  
Copy  
6
9
For a used cartridge, press ¹ or   to  
choose ÔUSEDÕ, then press Start/Copy  
WXYZ  
.
9. The display asks if you want to run a  
SELF TEST. Press Start/Copy to run  
the printer self test.  
SELF TEST?  
If you press Stop, the machine  
returns to Standby Mode.  
2
3
MNO  
Start/  
Copy  
6
10. The machine prints a test pattern.  
WXYZ  
9
4
Examine the test pattern and look for  
a break in the diagonal line. For a  
sample pattern, see page 2.9. A  
broken line shows any clogged  
nozzles. Run the nozzle test. See page  
8.7.  
Note : When you put in a new cartridge, you must choose ÔNEWÕ. When you put in a used cartridge,  
choose ÔUSEDÕ, this helps you check the amount of ink you have left. If you mix up several  
used cartridges, it will be difficult to check the amount of remaining ink. Once you have put in  
a new print cartridge, use it until it is completely out of ink.  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.5  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 7  
8
CARE AND MAINTENANCE  
Run Self Test  
You can run the self-test at any time to check if the printer is functioning properly.  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
  followed by Start/Copy  
.
2
Press  
0
on the number  
0
keypad.  
Help  
2
3
4
3
Start/  
Copy  
Press Start/Copy  
.
The display asks if you  
want to run self-test.  
SELF TEST?  
2
3
4
4
Start/  
Copy  
Press Start/Copy  
.
8.6  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 8  
CARE AND MAINTENANCE  
Run Nozzle Test  
The Print Cartridge Nozzle Test helps you pinpoint any clogged nozzles. The Nozzle Test  
also cleans the print cartridge by cleaning (purging) the nozzles. A test line prints so you  
can see if the cleaning (purging) process was successful.  
Use the nozzle test:  
¥ When you suspect the nozzles are clogged  
¥ When characters are not printing completely  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
  followed by Start/Copy  
.
2
0
Press  
0
on the number  
keypad.  
Help  
2
3
4
3
Press Start/Copy  
.
Start/  
Copy  
4
Press ¹ or   repeatedly  
until ÔNOZZLE CLEAN?Õ is  
displayed  
Redial/  
Pause  
NOZZLE CLEAN?  
2
3
4
5
Start/  
Copy  
Press Start/Copy. The  
test pattern is printed.  
Examine the test pattern. For details, see page2.9.  
If print quality does not improve, remove and reinstall the print cartridge. See ÔReplacing the Print  
CartridgeÕ on page 8.3 for complete instructions on removing and reinstalling a print cartridge.  
Repeat the nozzle test.  
If the line is still broken, wipe the nozzles and contacts. For help, see ÔWiping the Print Nozzles and  
ContactsÕ on page 8.9  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.7  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 9  
8
CARE AND MAINTENANCE  
Check Ink Level  
Your machine allows you to check the amount of ink remaining. The machine displays  
the amount of ink remaining as a series of blocks in the LCD the more blocks, the more  
ink remains.  
1
Press Menu  
.
Ã
You can select it by pressing ¹ or  
  followed by Start/Copy  
.
2
0
Press  
0
on the number  
keypad.  
Help  
2
3
4
3
Start/  
Copy  
Press Start/Copy  
.
Rcv.  
Mode  
4
Press ¹ or   repeatedly  
until ÔINK LEVEL VIEW?Õ is  
displayed.  
Redial/  
Pause  
INK LEVEL VIEW?  
2
3
4
5
Press Start/Copy  
.
Start/  
Copy  
Ã
Press Stop to return to Standby  
The display shows a  
number of blocks,  
indicating the ink level.  
Mode.  
8/8  
|********|  
8.8  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 10  
CARE AND MAINTENANCE  
Cleaning the Cartridge  
Wiping the Print Nozzles and Contacts  
When the print is not clear or dots are missing, the problem may be caused by dried  
ink on the:  
¥ Print Cartridge nozzles  
¥ Print Cartridge contacts  
¥ Print Cartridge carrier contacts and deflector  
1. Remove the Print Cartridge. See  
ÔReplacing the Print CartridgeÕ on  
page 8.3.  
2. Use a clean cloth, dampened with water  
only, to gently clean the entire copper-  
colored area, including the nozzles and  
contacts.  
nozzles  
To dissolve any dried ink, hold the  
damp cloth against the nozzles for  
about three seconds. Gently blot and  
wipe dry.  
contact  
area  
3. Reinstall the Print Cartridge.  
If the line is still broken, clean the  
Print Cartridge Carrier contacts.  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.9  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 11  
8
CARE AND MAINTENANCE  
Cleaning the Cartridge Carrier Contacts and Deflector  
1. Remove the Print Cartridge. See  
ÔReplacing the Print CartridgeÕ on  
page 8.3.  
2. Unplug the power cord from the  
electrical outlet or the rear of the  
machine.  
3. Use a CLEAN, DRY CLOTH to clean the  
Print Cartridge Carrier contacts (inside  
the printer).  
cartridge  
carrier  
4. Clean the Carrier Deflector (inside the  
printer).  
carrier  
deflector  
5. Plug in the power cord, and install the  
Print Cartridge. See page 2.7.  
Note : You must choose ÔUsedÕ when the  
display reads Ô:NEW :USEDÕ after  
you install the cartridge if using  
the same cartridge.  
8.10  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 12  
CARE AND MAINTENANCE  
LCD Error Messages  
Display  
Meaning  
The machine is waiting to automatically redial another  
fax number that was busy or did not answer.  
BUSY! RETRY?  
The document you are sending has jammed in the feeder.  
Clear the document jam.  
DOCUMENT JAM  
INK LOW  
The Print Cartridge has run out of ink. Install a new  
Print Cartridge.  
You have tried to send a fax and there is no document  
loaded into the machine.  
LOAD DOCUMENT!  
Memory has become full or low. Either delete  
unnecessary documents stored in memory, send when  
memory becomes available, or split the new document  
into smaller parts.  
MEMORY FULL  
The Print Cartridge installed in your machine is a  
mono (black) cartridge.  
MONO INSTALLED  
NO ANSWER  
The other machine has not answered after all your  
attempts to redial. Or, the other operator does not press  
START.  
The backup battery is weak. Replace the battery.  
See page 2.5.  
LOW BATTERY  
(SF3000T Only)  
The backup battery is not installed or is completty  
discharged. See page 2.5 to install/replace the battery.  
NO BATTERY  
(SF3000T Only)  
NO MESSAGE  
(SF3000T Only)  
There are no messages to play or erase.  
There are no new caller messages.  
NO NEW MESSAGE  
(SF3000T Only)  
The voice memory is full. No more voices messages can  
be recorded (Total recording time is about 12 minites).  
See page 4.11.  
MEMORY FULL[TAD]  
(SF3000T Only)  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.11  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 13  
8
CARE AND MAINTENANCE  
Display  
Meaning  
Print Cartridge is not installed properly or no cartridge  
is installed in the machine.  
NO CARTRIDGE  
There is no number assigned for the One-Touch button  
or 2-digit Speed number you chose.  
NO. NOT ASSIGNED  
PAPER EMPTY  
Printer is out of paper. If paper runs out while printing a  
fax, the machine restarts fax printing when paper is  
loaded  
.
Recording paper is jammed during printing. Clear the  
paper jam, and press the Stop button.  
PAPER JAM  
The handset is not in its cradle. Place the handset in its  
cradle.  
PLEASE HOOK-ON  
The machine you want to poll is not ready to answer  
your poll. The person you are polling should have  
loaded their fax machine with a document.  
POLLING ERROR  
This message also appears when you poll another fax  
machine with an incorrect Poll Code.  
You have tried to store more than 99 pages. One memory  
job can store up to 99 pages.  
TOO MUCH PAGES  
RECEIVE ERROR  
SEND ERROR  
A fax has not been received successfully. Ask the sender  
to try again.  
Your fax has not gone through successfully. Try again.  
8.12  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 14  
CARE AND MAINTENANCE  
Fixing Problems  
Your problem may be listed on page 8.11 in the ÔLCD Error MessagesÕ section. Below are  
some other problems you can solve yourself. If not, call the service company shown in the  
ÒWarranty Information.Ó  
Fax Problems  
Problem  
Solution  
The machine is not  
working, there is no  
display and the buttons  
are not working.  
Unplug the machine and plug it in again.  
Check that your socket is live.  
Check that the phone is connected properly.  
No dial tone.  
Check the phone socket in the wall by plugging in  
another phone.  
The numbers stored in  
memory do not dial  
correctly.  
Make sure the numbers are programed correctly.  
Print a Telephone Number List (see page 7.4).  
Be sure the document is not wrinkled, and you are  
putting it in correctly. Check that the document is the  
right size, not too thick or thin.  
The document does not  
feed into the machine.  
Check if ÔTELÕ appears on the right side of the display. In  
TEL mode, you cannot receive a fax automatically.  
You cannot receive faxes  
automatically.  
Be sure the handset is on properly.  
Is there paper in the machine?  
Check if the display shows ÔMEMORY FULL.Õ  
The machine cannot  
receive faxes manually.  
Do not hang up the handset before pressing Start/Copy  
.
Check that the document is loaded face down.  
ÔTXÕ should show up in the display.  
The machine will not  
send anything.  
You may have hung up the handset before you pressed  
Start/Copy  
.
Check if the machine to which you are sending can  
receive your fax.  
You cannot poll another  
machine.  
The fax machine you are polling may be using a Poll  
Code.  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.13  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 15  
8
CARE AND MAINTENANCE  
Problem  
Solution  
The machine sending to you may be faulty.  
A noisy phone line can cause line errors.  
Check your machine by making a copy.  
The fax you receive has  
got blank bits on it.  
Check if your phone line is noisy.  
Spots on or lines missing  
from the fax you receive.  
Check if the print head is clean by making a copy.  
The fax machine sending to you may have a dirty scan  
glass.  
You are receiving poor  
quality copies.  
Check for a noisy phone line.  
Are some of the words on  
the fax you receive  
stretched?  
The machine sending to you had a temporary document  
jam.  
Your machine wonÕt  
make copies.  
Make sure your document is loaded face down.  
Check your scan glass for marks, and clean it.  
There are lines on copies  
or documents you send.  
The remote fax machine may be turned off, out of  
recording paper, or unable to answer incoming calls.  
Speak with the remote operator and ask for the problem  
to be rectified.  
The machine dials a  
number, but fails to make  
the certain connection  
with a remote fax  
machine.  
There may not be enough available memory to hold the  
document you want to store. If the display shows a  
ÔMEMORY FULLÕ or ÔMEMORY LOWÕ message, delete  
any documents you no longer need, then retry the  
document.  
You cannot store a  
document in memory.  
Blank areas appear at  
the bottom of each  
page or on continuation  
pages, with only a small  
strip of material printed at  
the top.  
You may have selected the wrong paper settings in the  
User Options setup. See page 7.7 to select the proper  
paper size.  
8.14  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 16  
CARE AND MAINTENANCE  
Print Quality Problems  
Problem  
Solution  
● Check ÔInk LevelÕ. See page 8.8. If the printer cartridge  
has completely run out, ÔINK LOWÕ is displayed.  
Install a new print cartridge. See ÔReplacing the Print  
CartridgeÕ on page 8.3.  
Light or blurred  
characters.  
● Make sure Ink Saver feature is Off (User Options).  
● Make sure the Print Cartridge is installed correctly.  
● Clean the print cartridge.  
See ÔRun Nozzle TestÕ on page 8.7.  
● Make sure the paper is straight and unwrinkled.  
Smudged or dark  
characters.  
● Let ink dry before handling the paper.  
● Clean the Print Cartridge. See ÔRun Nozzle TestÕ on  
page 8.7.  
● If ÔINK LOWÕ is displayed, install a new print  
cartridge. See ÔReplacing the Print CartridgeÕ on page  
8.3.  
Characters with white  
lines.  
● Remove and reinstall the Print Cartridge.  
● Clean the Print Cartridge. See ÔRun Nozzle TestÕ on  
page 8.7.  
Improperly formed or  
misaligned characters.  
● Clean the Print Cartridge. See ÔRun Nozzle TestÕ on  
page 8.7.  
● Clean the Carrier Deflector inside the printer. See  
ÔCleaning the Cartridge Carrier Contacts and  
DeflectorÕ on page 8.10.  
Abnormal black  
horizontal lines  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.15  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 17  
8
CARE AND MAINTENANCE  
Paper Feeding Problems  
Problem  
Solution  
Paper is jammed during  
printing.  
● Clear paper jam.  
● Make sure there is not too much paper in the paper  
bin. The paper bin can hold up to 100 sheets.  
● Remove paper from the bin and flex or fan the paper.  
Paper sticks together.  
● Humid conditions may cause some paper to stick  
together.  
● Remove any obstructions inside the printer.  
Paper fails to feed.  
● When loading paper, do not force the paper down into  
the printer.  
Multiple sheets of paper  
feed.  
● If multiple sheets have caused a paper jam, clear the  
paper jam.  
● Make sure there is not too much paper in the bin.  
The paper bin can hold up to 100 sheets.  
● Make sure the paper guides do not cause the paper to  
bow in the bin.  
Paper skews or buckles in  
the automatic sheet  
feed.  
● When loading paper, do not force it down into the  
printer.  
● Make sure the envelope guide is not in the envelope  
position.  
8.16  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 18  
CARE AND MAINTENANCE  
Clearing Jams  
Document Jams During Transmission  
If a document jams during transmission, ÔDOCUMENT JAMÕ appears in the LCD.  
DO NOT pull the document out of the slot. Doing so could harm your machine.  
1. Open the control panel.  
2. Carefully remove the jammed document.  
3. Close the control panel firmly until it  
clicks into place.  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.17  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 19  
8
CARE AND MAINTENANCE  
Paper Jams During Printing  
If the fax paper jams while you are receiving, ÔPAPER JAMÕ appears in the LCD. DO  
NOT pull it out. Doing so could harm the fax machine.  
If the paper is jammed in the Received Paper Output Area  
Remove the jammed paper by hand, as  
shown.  
If the paper is jammed in the Paper Feed Area  
Remove the jammed paper, as shown in the  
figure. After removing the jammed paper,  
load new paper with the print side facing  
you.  
8.18  
CHAPTER EIGHT : CARE AND MAINTENANCE  
0-Chapter 8(GODREJ) 9/20/98 5:17 PM Page 20  
CARE AND MAINTENANCE  
MEMO  
CHAPTER EIGHT : CARE AND MAINTENANCE  
8.19  
0-Chapter 9(GODREJ) 9/20/98 5:24 PM Page 1  
A p p e n d i x  
0-Chapter 9(GODREJ) 9/20/98 5:24 PM Page 2  
Appendix  
Specifications  
Type of unit ...................................... Inkjet Desktop Facsimile Transceiver  
Communication System ................. Public Switched Telephone Network (PSTN) and PABX  
Compatibility ................................... ITU Group3  
Compression scheme ...................... MH, MR, MMR  
Modem speed .................................. 14400/12000/9600/7200/4800/2400  
Scanning method ............................. Flat-bed scanning using CIS image sensor  
Input document size ....................... 8.5 inches (216 millimeters)  
Effective scanning width ................ 8.27 inches (210 millimeters)  
Effective recording width ............... 8 inches (203 millimeters)  
Power consumption ........................ Stand-by: 13 Watts/Maximum  
In use: 26 Watts  
Temperature range .......................... 50 ¼F to 95 ¼F (10 ¼C to 35 ¼C)  
Humidity range ............................... 20 to 80 %RH (non-condensing)  
Dimension (WxDxH) ...................... 384 x 330 x 183 mm  
Weight ............................................... 4.5 kg  
Power source .................................... See power label attached near the power outlet.  
Scan resolution ................................. 200 dpi  
ADF ................................................... 15 sheets (0.075~0.12 mm thick)  
ECM mode ....................................... YES  
Sending resolution .......................... Standard: 3.85 lines/mm  
Fine: 7.7 lines/mm  
Super-Fine: 15.4 lines/mm  
Printing resolution .......................... 300 x 300 dpi  
Gray scale ......................................... 64 Grayscales  
User memory capacity .................... 0.75 Mbytes  
Voice Recording time ...................... 12 min (SF3000T only)  
A.1  

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