2.4 GHz Digital Cordless Answering System
and Fax
Operating Instructions
Model No.
KX-FPG376
KX-FPG377
Model No.
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
for customers in the U.S.A. or Puerto
Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
— REFER TO
for customers in the U.S.A. or Puerto
Rico
This model is designed to be
used only in the U.S.A.
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see
page 10.
Base unit
A
B
C D
E
F
G
H
J K
N
Q
T
I
L M
O P
R S
Buttons (Listed in alphabetical order)
AUTO ANSWER E
CALLER ID B
CALLER IQ D
CALL WAIT R
COPY I
FLASH R
HELP L
LOCATOR/INTERCOM A
MENU P
RECORD C
REDIAL/PAUSE S
SET J
SLOW G
STOP K
MUTE T
DIGITAL SP-PHONE Q
ERASE M
FAX/START J
NAVIGATOR N
PLAY MESSAGES O
QUICK H
TONE F
VOLUME N
Handset
Buttons (Listed in alphabetical order)
CALLER IQ H
CALL WAIT/PLAYBACK F
CH C
CLEAR J
EDIT C
FLASH F
FUNCTION A
HOLD J
INTERCOM J
MUTE G
G
H
I
J
A
B
C
D
Navigator, LOUD/SEARCH C
OFF I
REDIAL/PAUSE K
SP-PHONE D
TALK B
E
F
K
TONE E
II
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number
(found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 27 to page 29.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STAR® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L openLCR and openLCR.com are the trademarks of openLCR.com, Inc.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under
the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior
written consent of PCC and its licensee.
© Panasonic Communications Co., Ltd. 2003
2
Safety Instructions
S1FaofertFyaInxsAtrduvatinotnasge assistance, call 1-800-435-7329.
c
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
Important safety
instructions
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
L Never install telephone wiring during a
lightning storm.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
OTHER INFORMATION:
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of this unit.
L Do not touch the plug with wet hands.
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power cord is damaged or
frayed.
For Fax Advantage assistance, call 1-800-435-7329.
3
Safety Instructions
CAUTION:
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Do not let the battery(ies) come in contact
with conductive materials such as rings,
bracelets and keys or the battery(ies) and/or
conductor may overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
NOTICE:
L Operating near 2.4 GHz electrical appliances
may cause interference. Move away from the
electrical appliances and/or press the CH
(Channel) button.
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF (radio
frequency) energy. (The unit operates in the
frequency range of 2.402 GHz to 2.480 GHz,
and the power output level can range 0.015
watts.) Do not use the unit in health care
facilities if any regulations posted in the area
instruct you not to do so. Hospitals or health
care facilities may be using equipment that
could be sensitive to external RF (radio
frequency) energy.
For Fax Advantage assistance, call 1-800-435-7329.
4
For Best Performance
1FFoor rBFeasxt
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taagnceassistance, call 1-800-435-7329.
e
Operating distance and noise
Calls are transmitted between the base unit and
the handset using wireless radio waves.
For maximum distance and noise-free
operation, we recommend the following:
For best performance
Battery charge
Place the handset on the cradle of the base unit
for about 9 hours before initial use.
B
A
C
L For details, see page 18.
A Placing the unit away from electrical
appliances such as a TV, personal
computer or another cordless phone.
B Placing the unit in a HIGH and CENTRAL
location with no obstructions such as
walls.
C Raising the antenna vertically.
Note:
L If you are using the handset near a
microwave oven which is being used, noise
may be heard from the receiver or the
speaker. Move away from the microwave
oven and closer to the base unit.
L If you use the handset near another cordless
phone’s base unit, noise may be heard. Move
away from the other cordless phone’s base
unit and closer to your base unit.
For Fax Advantage assistance, call 1-800-435-7329.
5
Table of Contents
1. Table of Contents
Caller ID
1. Introduction and
3.10 Viewing and calling back using caller
3.11 Erasing caller information.................39
Accessories
Finding the Controls
Installation (Base Unit)
1.8 Recording paper...............................14
Installation (Handset)
4. Fax
Sending Faxes
4.3 Sending a fax using the navigator
4.4 Broadcast transmission....................42
Receiving Faxes
1.9 Battery replacement .........................15
2. Preparation
Connections and Setup
Help Button
Distinctive Ring
single telephone line.........................47
a single telephone line......................47
Volume
6. Copy
2.10 Adjusting base unit volume...............26
Initial Programming
Copying
2.11 Date and time...................................27
Greeting
Memo Message
3. Telephone
Remote Operation
Voice Mailbox
7.6 Allowing callers to leave private
messages (mailbox) .........................56
7.7 Recording your mailbox greeting
messages.........................................56
Making and Answering Calls
Automatic Dialing
into the navigator directory...............33
3.6 Editing a stored item.........................35
3.7 Erasing a stored item .......................35
3.8 Making a phone call using the navigator
directory............................................35
6
Table of Contents
7.9 Listening to recorded mailbox
7.10 Listening to recorded mailbox
messages from a remote location ....58
Option
Customer Services
11.5 Customer Services directory............89
12.Index
12.1 Index................................................ 90
8. Programmable Features
Features (Base Unit)
8.1 Programming....................................60
8.3 Advanced features............................61
9. Help
Error Messages
Frequently Asked Questions
Jams
9.4 Recording paper jams ......................74
9.5 Document jams – sending................76
Cleaning
10.Caller IQ Feature
Caller IQ Feature
10.3 Updating the rate table (downloading
10.4 Downloading information..................80
11.General Information
Printed Reports
11.1 Reference lists and reports (Base unit
Specifications
11.2 Technical data about this product.....83
FCC and Other Information
11.3 FCC and Other Information..............85
Limited Warranty
11.4 Limited Warranty ..............................87
7
1. Introduction and Installation
1
Introduction and Installation
1.1 Included accessories
No.
1
2
3
4
5
6
7
Item
Part number*1
PFJA1030Z
PQJA10075Z
----------
Quantity
Specifications
----------
Power cord
1
1
1
1
1
1
1
Telephone line cord
Cordless handset
Belt clip
----------
----------
PQKE10341Z1
PFKS1088Z1
PFKS1089Z1
----------
----------
Paper tray
----------
A4 paper guide
Ink film (10 meters long)
----------
prints about 30 letter-
sized pages.
8
9
Operating instructions
Quick start sheet
PFQX1858Y
PFQW1981Y
1
1
----------
----------
*1 Part numbers are subject to change without notice.
Note:
L If any items are missing or damaged, check with the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
1 2 3 4
5
6
7
8
9
For Fax Advantage assistance, call 1-800-435-7329.
8
1. Introduction and Installation
Finding the Controls
1.2 Accessory information
1.3 Overview
by fax, or by telephone.
1.3.1 Base unit
Please note that only orders for replacement film
and batteries can be accepted by fax and
telephone.
1
2 3 4 5 6 7
–
Replacement film*1 (KX-FA92): 2 rolls - 216
mm × 35 m (81/2" × 114') (Each roll will print
about 113 letter-sized pages.)
Battery (P-P511)
–
–
Headset (KX-TCA60, KX-TCA86, KX-
TCA88, KX-TCA91, KX-TCA92, KX-
TCA98): Allows hands-free telephone
conversations.
*1 To ensure the unit operates properly, we
recommend the use of a Panasonic
replacement film.
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
L For questions regarding online orders:
E-mail: [email protected]
Telephone: 1-866-888-2929
m
8 9 j
k
l
n
1 Document guides
2 Paper tray
3 Recording paper entrance
4 Metal recording paper guide
5 Recording paper exit
6 Tension plate
7 Antenna
8 Microphone
9 Front cover
To place an order by fax (replacement film
and batteries only)
Fax: 1-800-237-9080
Include:
–
–
–
your name, shipping address and telephone
number
credit card type, number, expiration date and
your signature
j Document entrance
k Document exit
l Speaker
part number and quantity
To place an order by telephone
(replacement film and batteries only)
Telephone: 1-800-332-5368
m Green button (Back cover release button)
n Back cover
For Fax Advantage assistance, call 1-800-435-7329.
9
1. Introduction and Installation
K {STOP}
L To stop an operation or programming.
L To clear a character/number (page 29).
L {HELP}
L To print a quick reference (page 25).
M {ERASE}
1.3.2 Handset
1
3
L To erase a recorded greeting message
(page 51).
4
2
N {NAVIGATOR}{VOLUME}
L To navigate to the next operation.
L To select features or feature settings
during programming (page 60).
5
L To adjust volume (page 26).
1 Antenna
2 Headset jack
3 Receiver
4 Speaker
O {PLAY MESSAGES}
L To play recorded messages (page 52).
P {MENU}
5 Microphone
L To initiate or exit programming (page 60).
Q {DIGITAL SP-PHONE}
L For speakerphone operation (page 31,
32).
1.4 Description of base
unit buttons
such as call waiting (page 36) or for
transferring extension calls.
L Keep the front cover page open for button
locations.
A {LOCATOR/INTERCOM}
L To locate or page the handset (page 32).
L To redial the last number dialed from the
base unit (page 31).
L To insert a pause during dialing or after
pressing {FLASH}.
B {CALLER ID}
L To use the Caller ID features (page 38).
C {RECORD}
L To record a greeting message (page 51).
L To record a memo message (page 51).
T {MUTE}
L To mute your voice to the other party
during a conversation. To release the
mute, press this button again.
D {CALLER IQ}
L To use the Caller IQ feature (page 79).
E {AUTO ANSWER}
L To turn ON/OFF the AUTO ANSWER
setting (page 44, 45).
F {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
G {SLOW}
H {QUICK}
L For quick playback (page 52).
I {COPY}
L To initiate copying (page 49).
J {FAX/START}{SET}
L To initiate fax transmission or reception.
L To store a setting during programming.
For Fax Advantage assistance, call 1-800-435-7329.
10
1. Introduction and Installation
1.5 Description of handset
buttons
L Keep the front cover page open for button
locations.
A {FUNCTION}
L To initiate programming (page 25).
B {TALK}
L To make/answer calls (page 30, 31).
L To navigate to the next operation.
L To adjust volume (page 25).
L To select features or feature settings
during programming (page 31).
L To edit the caller’s phone number (page
37).
D {SP-PHONE}
L For speakerphone operation (page 30,
31).
E {TONE}
during dialing when your line has rotary
pulse services.
L To access special telephone services
such as call waiting (page 36) or for
transferring extension calls.
L To listen to recorded messages (page
53).
G {MUTE}
L To mute your voice to the other party
during a conversation. To release the
mute, press {MUTE}, {TALK} or
{SP-PHONE}.
H {CALLER IQ}
L To use the Caller IQ feature (page 79).
I {OFF}
L To hang up (page 30).
J {CLEAR}{HOLD}{INTERCOM}
L To clear a character (page 34).
L To put a call on hold (page 30).
L To page the base unit (page 32).
K {REDIAL/PAUSE}
L To redial the last number dialed from the
handset (page 30).
L To insert a pause during dialing.
For Fax Advantage assistance, call 1-800-435-7329.
11
1. Introduction and Installation
Installation (Base Unit)
3 Open the back cover (1).
1
1.6 Ink film
1.6.1 Installing the ink film
1 Open the front cover (1) by pulling up the
center part (2).
2
4 Insert the gear of the blue core (1) into the
left slot of the unit (2). Insert the rear ink film
roll (3).
L The ink film is safe to touch, and will not
rub off on your hands like carbon paper.
1
3
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
1
Release the back cover by pushing in the
green lever (2) in the unit.
2
1
5 Turn the gear of the blue core (1) in the
direction of the arrow until the white core (2)
begins to turn.
2
2
1
For Fax Advantage assistance, call 1-800-435-7329.
12
1. Introduction and Installation
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
The included film roll is a starter ink film. To
ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 9 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
Correct
1 turn
Tight
3
Incorrect
1 Open the covers (see steps 1 to 3 on page
12).
2 Pull out the blue gear (1) and remove the
used ink film (2). Remove the used core
(3).
The ink film is not wrapped around the
blue core.
3
Reverse
Slack/Crease
6 First close the back cover securely (1) by
pushing down on the dotted area on both
sides (2). Then close the front cover
securely (3).
2
2
1
1
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
3
2
1
3
1
4 Insert the ink film and close the covers (see
steps 4 to 6 on page 12).
For Fax Advantage assistance, call 1-800-435-7329.
13
1. Introduction and Installation
1.7 Paper tray
1.8 Recording paper
Insert the tabs on the paper tray (1) into the
The unit can hold:
slots on the back of the unit (2).
–
to 21 lb.) paper.
–
–
Up to 20 sheets of 90 g/m2 (24 lb.) paper.
No more than 20 sheets of legal paper.
1
Please read the note on page 84 for important
information on recording paper.
For superior results, we recommend
Hammermill® Jet Print paper.
1 Before inserting a stack of paper, fan the
paper to prevent paper jams.
2
2 Pull the tension plate forward (1) and insert
the paper, print-side down (2), then push
the tension plate back.
To use A4 size paper
Insert the tab on the A4 paper guide (1) into the
slot on the paper tray (2) and push the guide
until it clicks into place. Attach the paper tray to
the back of the unit.
2
1
2
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Incorrect
Correct
Note:
L Change the recording paper size to “A4”
(feature #16 on page 61).
For Fax Advantage assistance, call 1-800-435-7329.
14
1. Introduction and Installation
Installation (Handset)
4 To close, rest the battery cover flat against
the handset and slide the battery cover while
pressing it down, as indicated by the arrow.
1.9 Battery replacement
If battery performance diminishes, make sure
you have cleaned the charge contacts and fully
“Recharge” is displayed and 01 234
continues to flash, the battery needs to be
replaced.
Please only use Panasonic batteries. See
page 9 for accessory information.
L Only use rechargeable batteries. If you
install non-rechargeable batteries and
start charging them, the batteries may
leak electrolyte.
Correct
Incorrect
1 Press the arrow on the battery cover firmly
and slide the cover.
Attention:
A nickel cadmium battery that is recyclable,
powers the product you have purchased.
At the end of its useful life, under various
state and local laws, it is illegal to dispose of
this battery into your municipal waste
stream.
2 Remove the old battery.
Please call 1-800-8-BATTERY for
information on how to recycle this battery.
3 Insert the new battery, matching the correct
polarity (1), then push the battery down into
the compartment (2).
1
2
For Fax Advantage assistance, call 1-800-435-7329.
15
1. Introduction and Installation
1.10 Belt clip
You can hang the handset on your belt or pocket
using the belt clip.
Plugging an optional headset into the handset
allows to have hands-free phone conversations.
Please use only a Panasonic headset. See
page 9 for accessory information.
To attach the belt clip
To connect an optional headset to the
handset
To remove the belt clip
L Model shown is KX-TCA88.
For Fax Advantage assistance, call 1-800-435-7329.
16
2. Preparation
2CFoPonrrenFpeacxtriaoAtniodsvnandtaSgetauspsistance, call 1-800-435-7329.
attach the filter to the telephone line cord of the
fax machine.
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
Telephone
line cord
To a single
telephone
line jack
Filter
Power surge
protector
(
)
Power
cord
To a
power
outlet
Telephone
line cord
(120 V, 60 Hz)
To a single telephone
line jack (RJ11C)
Line surge
protector
(
)
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
L This unit may disturb the performance of
other devices connected to the same
telephone line.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector.
If you use this unit with a computer or
subscribe to an xDSL service
Fax transmission/reception may be disturbed, or
you may hear interference noise during
telephone conversation. A filter to prevent this is
provided from your service company. Please
For Fax Advantage assistance, call 1-800-435-7329.
17
2. Preparation
–
it should last up to about 11 days while not
in use (off the base unit).
2.2 Battery charge
Recharge
Place the handset on the cradle of the base unit
Recharge the battery when:
for about 9 hours before initial use.
–
the handset beeps intermittently while it is in
use.
–
“Recharge” is shown and 01 234 flashes
on the handset display.
L Recharge the handset battery for more than
15 minutes, or the display will continue
showing the indication.
Automatic security code setting
The security code helps to avoid unauthorized
use of your telephone line by another cordless
telephone. Whenever you place the handset on
the base unit, the unit will automatically select
one of more than a million security codes.
1
2
L A beep will sound and the base unit display
will show “CHARGING” for an instant, then the
date and time will be displayed.
Note:
L To ensure the battery charges properly,
clean the handset charge contacts (1)
and the charger charge contacts (2) with
a soft, dry cloth once a month. Clean more
often if the unit is subject to grease, dust
or high humidity.
L The battery cannot be overcharged.
Battery strength
You can verify the battery strength on the
handset display.
Handset display Battery strength
12223
1 223
Fully charged
Medium
1
23
Low
01 234
Needs to be recharged.
(flashing)
Battery life
L Battery life is dependent on use and
conditions, but in general if your Panasonic
battery is fully charged:
–
it should last up to 5 hours while in use (in
conversation).
For Fax Advantage assistance, call 1-800-435-7329.
18
2. Preparation
2.3 Selecting the way to
use your fax machine
Depending on your situation, you can select the
Setup feature #00.
reference.
–
Machine/Fax) (page 20)
–
Case 2: Distinctive Ring (1 phone line with 2
or more phone numbers) (page 21)
Case 3: TEL ONLY (page 22)
–
–
Case 4: FAX ONLY (page 24)
{STOP}
{SET}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
desired setting.
6 Press {SET}.
7 Press {MENU}.
For Fax Advantage assistance, call 1-800-435-7329.
19
2. Preparation
2.4.3 How to receive calls
When receiving calls, the unit works as a
telephone answering machine and fax.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive the fax automatically.
2.4 Case 1: TAM/FAX
(Telephone Answering
Machine/Fax)
2.4.1 Your situation
You wish to use this unit as a telephone
answering machine and fax.
Note:
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature to OFF.
L Do not subscribe to voice mail service as it
may disturb fax reception. If you do subscribe
to a voice mail service, call Panasonic Fax
Advantage assistance at 1-800-435-7329 for
more information.
2.4.2 How to setup
On
{SET}
{STOP}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=TAM/FAX
[ ]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 61).
For Fax Advantage assistance, call 1-800-435-7329.
20
2. Preparation
7 Press {SET}.
L The {AUTO ANSWER} indicator turns
2.5 Case 2: Distinctive
Ring (1 phone line with 2
or more phone numbers)
ON.
8 Press {MENU}.
Note:
L You can change the ring setting in TAM/FAX
mode (feature #06 on page 61).
2.5.1 Your situation
You wish to use this unit to receive faxes using
one phone number and to handle phone calls
using another phone number. You must get an
additional phone number by subscribing to your
telephone company’s Distinctive Ring service.
L Distinctive Ring service may be called Identa
Ring service. The name of the service
2.5.3 How to receive calls
If the number assigned for phone calls is called,
the fax machine will ring and record a voice
message automatically.
If the number assigned for fax is called, all the
phones will ring but only the fax machine will
respond and receive the incoming fax.
depends on the telephone company.
If you subscribe to three or more phone
numbers on a single telephone line
Each phone number will be assigned a different
ring pattern by the phone company.
2.5.2 How to setup
To use one number for fax, program the ring
pattern assigned for fax (feature #32 on page 48)
by referring to the ring pattern table (page 47).
On
{SET}
{STOP}
{MENU}
{A}{B}
1 Subscribe to Distinctive Ring service with
your local telephone company to get a new
phone number.
2 Press {MENU}.
3 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
4 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
5 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
6 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=DIST. RING [ ]
For Fax Advantage assistance, call 1-800-435-7329.
21
2. Preparation
5 Press {A} or {B} repeatedly to display the
following.
2.6 Case 3: TEL ONLY
SELECT A SETUP
=TEL ONLY
[ ]
2.6.1 Your situation
6 Press {SET}.
You wish to use the fax machine and an
extension telephone in a different room. Most
incoming calls are phone calls and the fax
machine is seldom used for fax reception.
L The {AUTO ANSWER} indicator turns
OFF.
7 Press {MENU}.
2.6.2 How to setup
2.6.3 How to receive calls
You can receive a fax with the base unit, handset
or an extension telephone.
With the base unit
Off
1. Press {DIGITAL SP-PHONE} to answer the
call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {FAX/START}.
L The fax machine will start fax reception.
{FAX/START}
{MENU}
{A}{B}
{SET}
{DIGITAL SP-PHONE}
With the handset
{STOP}
1. Lift the handset and press {TALK} or {SP-
PHONE} to answer the call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The unit will start fax reception.
base unit.
{TALK}
{SP-PHONE}
Note:
L To receive fax documents using the handset,
you must set the remote fax activation to ON
(feature #41 on page 62) beforehand. The
default setting is “ON”.
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
With an extension telephone
PRESS SET
1. When the extension telephone rings, lift the
3 Press {SET}.
handset of the extension telephone.
PRINT SETUP?
YES:SET/NO:STOP
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
press {*}{#}{9} (default fax activation code)
firmly.
{STOP}.
3. Replace the handset.
L The fax machine will start fax reception.
For Fax Advantage assistance, call 1-800-435-7329.
22
2. Preparation
Note:
L To receive fax documents using the
extension telephone, you must set the
remote fax activation to ON (feature #41 on
page 62) beforehand. The default setting is
“ON”.
For Fax Advantage assistance, call 1-800-435-7329.
23
2. Preparation
2.7 Case 4: FAX ONLY
2.7.1 Your situation
You wish to use the fax machine only for fax
reception/transmission.
2.7.2 How to setup
On
{SET}
{STOP}
{MENU}
{A}{B}
1 Press {MENU}.
2 Press {#} then {0}{0}.
QUICK SETUP
PRESS SET
3 Press {SET}.
PRINT SETUP?
YES:SET/NO:STOP
4 Press {SET} again to print the Quick Setup
Guide.
L If you do not wish to print it, press
{STOP}.
5 Press {A} or {B} repeatedly to display the
following.
SELECT A SETUP
=FAX ONLY
[ ]
6 Press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
7 Press {MENU}.
Note:
L You can change the ring setting in FAX ONLY
mode (feature #06 on page 61).
2.7.3 How to receive faxes
Leave AUTO ANSWER ON. When the other
party sends a fax, the fax machine will receive it
automatically.
For Fax Advantage assistance, call 1-800-435-7329.
24
2. Preparation
Help Button
Vo lu me
2.8 Base unit help function
2.9 Adjusting handset
volume
The unit contains helpful information which can
be printed for quick reference.
Send guide:
How to send faxes. (The information is
announced by a voice guide and is not printed
out.)
Basic settings:
How to set the date, time, your logo and fax
{FUNCTION}
{>}{e}{v}
{OFF}
number.
Feature list:
How to program the features.
TAM operation:
How to use the Telephone Answering Machine.
2.9.1 Ringer volume
3 levels (high/low/off) are available.
Fax sending/receiving:
Help with problems sending/receiving faxes.
Make sure the handset is idle.
Copier:
How to use the copier function.
1 Press {FUNCTION}.
Q and A:
2 Scroll to “Ringer volume” by pressing {v}
Frequently asked questions and answers.
or {e} repeatedly, and press {>}.
Errors:
3 Press {v} or {e} repeatedly to select the
Explanation of error messages shown on the
display.
desired volume.
Reports:
List of available reports.
4 Press {>}.
To turn the ringer OFF:
Caller ID:
Press {v} repeatedly until “Ringer off” is
displayed in step 3.
How to use the Caller ID features.
While the ringer volume is set to OFF:
When a call is received, the handset will not ring.
Ringer pattern
L You can select one of 6 ringer patterns.
1. Press {FUNCTION}.
2. Scroll to “Ringer pattern” by pressing
{SET}
{<}{>}
{HELP}
{v} or {e} repeatedly, and press {>}.
3. Press {v} or {e} repeatedly to select the
desired ringer pattern.
1 Press {HELP}.
4. Press {>}.
2 Press {<} or {>} repeatedly to display the
5. Press {OFF} to exit the program.
desired item.
3 Press {SET}.
2.9.2 Handset receiver volume
3 levels (high/medium/low) are available.
L The selected item will be printed.
While using {TALK}, press {v} or {e}.
2.9.3 Speaker volume
6 levels (high to low) are available.
While using {SP-PHONE}, press {v} or {e}.
For Fax Advantage assistance, call 1-800-435-7329.
25
2. Preparation
While listening to recorded messages, press
{A} or {B}.
2.10 Adjusting base unit
volume
{SET}
{A}{B}
2.10.1 Ringer volume
4 levels (high/medium/low/off) are available.
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the ringer
volume. Confirm that there are no documents
in the entrance.
To turn the ringer OFF:
1. Press {B} repeatedly to display the following.
RINGER OFF= OK?
YES:SET/NO:STOP
2. Press {SET}.
RINGER OFF
L To turn the ringer back ON, press {A}.
When a call is received, the unit will not ring.
Ringer pattern
L You can select one of 3 ringer patterns
(feature #17 on page 61).
2.10.2 Speaker volume
8 levels (high to low) are available.
While using the speakerphone, press {A} or
{B}.
2.10.3 Fax voice guidance
volume
9 levels (high to off) are available.
While listening to fax voice guidance, press
{A} or {B}.
2.10.4 Answering machine
volume
9 levels (high to off) are available.
For Fax Advantage assistance, call 1-800-435-7329.
26
2. Preparation
Initial Programming
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
2.11 Date and time
If you have subscribed to a Caller ID
service
The date and time will be automatically set
according to the received caller information.
If you have registered with openLCR
service
The date and time will be automatically set.
{SET}
{MENU}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
following.
SET DATE & TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
M:|01/D:01/Y:03
TIME: 12:00AM
4 Enter the current month/day/year by
selecting 2 digits for each.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME: |12:00AM
5 Enter the current hour/minute by selecting 2
digits for each. Press {*} to select “AM” or
“PM”.
Example: 10:15 PM (12 hour clock entry)
1. Press {1}{0} {1}{5}.
M:|08/D:10/Y:03
TIME: 10:15AM
2. Press {*} repeatedly to display “PM”.
M:|08/D:10/Y:03
TIME: 10:15PM
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU} to exit the program.
Note:
L The date and time will be printed on each
page transmitted from your unit.
L The accuracy of the clock is approximately
60 seconds a month.
For Fax Advantage assistance, call 1-800-435-7329.
27
2. Preparation
Buttons
{7}
Characters
2.12 Your logo
P
T
Q
U
R
V
Y
)
S
t
p
u
w
>
q
v
x
!
r
s
7
The logo can be your company, division or name.
{8}
8
y
"
{9}
W X
Z
<
@
z
9
$
{0}
0
(
#
% &
¥
@ ^
’
→
{#}
To change capital or lower-case
letter.
{FLASH} Hyphen button (To insert a
hyphen.)
{STOP}
{SET}
{MENU} {MUTE}
{FLASH}
{MUTE}
{STOP}
Note:
Insert button (To insert one
character or one space.)
{<}{>}{A}{B}
Delete button (To delete a
character.)
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[( )]
L To enter another character located on the
same dialing button, press {>} to move the
cursor to the next space.
2 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
To enter your logo
Example: “BILL”
3 Press {SET}.
1. Press {2} 2 times.
LOGO=|B
LOGO=|
2. Press {4} 3 times.
4 Enter up to 30 characters for your logo. See
LOGO=B|I
the character table on page 28 for details.
5 Press {SET}.
3. Press {5} 3 times.
L The next feature will be displayed.
LOGO=BI|L
6 Press {MENU} to exit the program.
4. Press {>} to move the cursor to the next
Note:
space and press {5} 3 times.
L Your logo will be printed on each page
transmitted from your unit.
LOGO=BIL|L
To select characters with the dial keypad
To change capital or lower-case letters
Pressing the {#} button will change to capital or
lower-case alternately.
Buttons
Characters
{1}
1
,
[
]
{
}
+
;
–
?
2
3
4
5
6
/
|
=
1. Press {2} 2 times.
.
_
C
F
I
`
:
LOGO=|B
{2}
{3}
{4}
{5}
{6}
A
D
G
J
B
E
H
K
a
d
g
j
b
e
h
k
c
f
2. Press {4} 3 times.
LOGO=B|I
i
L
O
l
M N
m n
o
For Fax Advantage assistance, call 1-800-435-7329.
28
2. Preparation
3. Press {#}.
LOGO=B|i
2.13 Your fax number
4. Press {5} 3 times.
LOGO=Bi|l
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
{STOP}
{SET}
1 Press {MENU}.
{MENU}
{<}{>} {FLASH}
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all of the digits, press and hold
{STOP}.
SYSTEM SETUP
PRESS NAVI.[( )]
2 Press {<} or {>} repeatedly to display the
To insert a character
following.
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
2. Press {MUTE} to insert a space and enter
L The cursor (|) will appear on the display.
the character.
NO.=|
To select characters using {A} or {B}
Instead of using the dial keypad, you can select
characters using {A} or {B}.
4 Enter up to 20 digits for your fax number.
Example: NO.=1234567|
1. Press {A} or {B} repeatedly to display the
desired character.
5 Press {SET}.
2. Press {>} to move the cursor to the next
space.
L The next feature will be displayed.
L The character displayed is selected.
6 Press {MENU} to exit the program.
3. Return to step 1 to enter the next character.
Note:
L Your fax number will be printed on each page
transmitted from your unit.
Display order of characters
L The {*} button enters a “+” and the {#}
button enters a space.
Capital
alphabet
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
: Pressing {A}
Number
L To enter a hyphen in a telephone number,
: Pressing {B}
press {FLASH}.
Symbol
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
Lower-case
alphabet
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all of the digits, press and hold
{STOP}.
For Fax Advantage assistance, call 1-800-435-7329.
29
3. Telephone
3MTaeklienpgh
a
o
n
neAnswering Calls
d
To put a call on hold
Press {HOLD}.
3.1 Making phone calls
L To release the hold, press {TALK} or {SP-
PHONE} on the handset or {DIGITAL SP-
PHONE} on the base unit.
3.1.1 Using the handset
L If you do not press a button for more than 6
minutes, a beep will sound every 30 seconds.
After 4 additional minutes on hold, the call will
be disconnected.
{FUNCTION}
To redial the last number dialed from the
handset
{<}{>}{e}{v}
{TALK}
{OFF}
Press {TALK} or {SP-PHONE}, then press
{REDIAL/PAUSE}.
{SP-PHONE}
{HOLD}{CLEAR}
Microphone
{REDIAL/PAUSE}
To redial using the redial list (Memory
redial)
The last 5 phone numbers dialed from the
1 Lift the handset and press {TALK}.
2 Dial the telephone number.
handset are stored in the redial list.
L If noise interferes with the conversation,
press {<} to select a clear channel or
move closer to the base unit.
1. Press {REDIAL/PAUSE}.
L The last number dialed will be displayed.
2. Scroll to the desired number by pressing {v}
or {e} repeatedly.
3 When finished talking, press {OFF} or place
the handset on the base unit.
L You can also scroll through the list by
pressing {REDIAL/PAUSE}.
L To delete the displayed number, press
{CLEAR}.
Note:
L If short beeps sound when you press
{TALK};
L To exit the list, press {OFF}.
–
move closer to the base unit, or
3. Press {TALK} or {SP-PHONE}.
–
place the handset on the base unit.
Then try again.
L During a conversation using the handset, the
call can be switched to the base unit
speakerphone by pressing {DIGITAL SP-
PHONE} on the base unit.
Adjusting LCD contrast
5 levels (high to low) are available.
Make sure the handset is idle.
1. Press {FUNCTION}.
2. Scroll to “Program” by pressing {v} or {e}
Making hands-free phone calls
1. Lift the handset and press {SP-PHONE}.
2. Dial the telephone number.
repeatedly, and press {>}.
3. Scroll to “LCD contrast” by pressing {v}
or {e} repeatedly, and press {>}.
3. When the other party answers, talk into the
4. Press {v} or {e} repeatedly to select the
microphone.
desired contrast.
4. When finished talking, press {OFF} or place
5. Press {>}.
the handset on the base unit.
L The current contrast will be displayed.
Speakerphone operation
6. Press {OFF}.
L Use the speaker in a quiet room.
L Adjust the handset speakerphone volume
using {v} or {e}.
L While talking using {TALK}, you can
switch to a hands-free phone conversation
by pressing {SP-PHONE}. To switch back,
press {TALK}.
30
3. Telephone
3.1.2 Using the base unit
3.2 Answering phone calls
3.2.1 Using the handset
{FUNCTION}
{>}{e}{v}
{TALK}
{OFF}
{SP-PHONE}
Microphone
Microphone
1 Lift the handset and press {TALK}.
L You can also answer a call by pressing
any dialing button {0} to {9}, {*}, or {#}
(Any key talk feature).
{A}{B} {REDIAL/PAUSE}
{DIGITAL SP-PHONE}
1 Press {DIGITAL SP-PHONE}.
2 When finished talking, press {OFF} or place
the handset on the base unit.
2 Dial the telephone number.
L When the other party answers, talk into
the microphone.
Answering phone calls hands-free
1. Lift the handset and press {SP-PHONE},
3 When finished talking, press {DIGITAL SP-
and talk into the microphone.
PHONE}.
2. When finished talking, press {OFF} or place
Speakerphone operation
the handset on the base unit.
L Use the speaker in a quiet room.
L Adjust the base unit speaker volume using
{A} or {B}.
Auto talk feature (Handset)
This feature allows you to answer a call by simply
lifting the handset off the base unit, without
pressing {TALK} or {SP-PHONE}. The default
setting is OFF. To activate this feature, proceed
as follows.
Note:
L To switch to the handset while using the base
unit speakerphone:
–
If the handset is off the base unit, press
{TALK} or {SP-PHONE}.
Make sure the handset is idle.
1. Press {FUNCTION}.
–
If on the base unit, just lift up.
2. Scroll to “Program” by pressing {v} or {e}
repeatedly, and press {>}.
To redial the last number dialed from the
base unit
3. Press {>} at “Talk switching”.
Press {DIGITAL SP-PHONE}, then press
{REDIAL/PAUSE}.
4. Press {v} or {e} repeatedly to select “On”
and press {>}.
5. Press {OFF}.
Note:
L If you subscribe to Caller ID service, and
want to view the caller’s information on the
handset display before answering a call, turn
OFF this feature.
31
3. Telephone
3.2.2 Using the base unit
3.3 Intercom
L Keep the front cover page open for button
locations.
3.3.1 Paging the base unit from
the handset
1 Handset:
Press {INTERCOM}.
L The base unit will beep. You can then talk
with the base unit user.
2 Base unit:
Answer through the microphone.
3 Handset:
Microphone
When finished talking, press {OFF} or place
the handset on the base unit.
Base unit:
{DIGITAL SP-PHONE}
When finished talking, press
{LOCATOR/INTERCOM}.
1 Press {DIGITAL SP-PHONE} and talk into
the microphone.
Note:
2 When finished talking, press {DIGITAL SP-
L If the handset user has difficulty hearing the
base unit user, ask the base unit user to
decrease the speaker volume by pressing
{B}.
PHONE}.
3.3.2 Paging the handset from
the base unit
1 Base unit:
Press {LOCATOR/INTERCOM}.
L The base unit will page the handset for
about 1 minute.
L To stop paging, press
{LOCATOR/INTERCOM} again.
2 Handset:
Press {INTERCOM} to answer.
3 Base unit:
Speak into the microphone.
4 Base unit:
When finished talking, press
{LOCATOR/INTERCOM}.
Handset:
When finished talking, press {OFF} or place
the handset on the base unit.
Handset locator
Using this feature, you can locate the handset if
it has been misplaced.
32
3. Telephone
Automatic Dialing
3.4 Transferring a call
3.5 Storing names and
telephone numbers into
the navigator directory
The intercom can be used during a conversation.
This feature enables you to transfer an outside
call between the handset and the base unit.
L Keep the front cover page open for button
locations.
A directory can store up to 50 names and phone
numbers in total using both the handset and
base unit. You can make a call or send a fax to a
person stored in the directory by selecting an
item shown on the display. To use a directory,
first store the items, then see page 35 to make a
phone call.
3.4.1 From the handset to the
base unit
1 Handset:
During an outside call, press {INTERCOM} 2
times to page the base unit.
L The handset user can talk with the base
unit user.
3.5.1 Using the handset
L The outside call will be put on hold.
L If there is no answer on the base unit,
press {TALK} or {SP-PHONE} to return
to the outside call.
{FUNCTION}
{<}{>}{v}
2 Base unit:
Talk with the handset user through the
microphone.
{OFF}
{CLEAR}
3 Base unit:
To answer the outside call, press {DIGITAL
SP-PHONE}.
1 Press {FUNCTION}.
3.4.2 From the base unit to the
handset
2 Press {>} at “Save directory”.
3 Enter up to 10 characters for a name. See
1 Base unit:
the character table on page 34 for details.
During an outside call, press
{LOCATOR/INTERCOM} to page the
handset.
4 Press {v}.
5 Enter up to 30 digits for the telephone
L The base unit will start paging the
handset for 1 minute.
number.
6 Press {v}.
L The outside call will be put on hold.
L If there is no answer on the handset,
press {DIGITAL SP-PHONE} to return to
the outside call.
7 Press {>}.
L To program other items, repeat steps 2 to
7.
2 Handset:
8 Press {OFF}.
Press {INTERCOM} to answer the page.
Helpful hints:
3 Handset:
L For your convenience, HELP-FAX (1-800-
435-7329) has been stored in the directory. If
you cannot solve a problem, call the number
(page 36). If not needed, you can erase it
(page 35).
To answer the outside call, press {TALK} or
{SP-PHONE}.
33
3. Telephone
3.5.2 Using the base unit
To select characters with the dial keypad
L You can also send faxes using the navigator
Buttons
Characters
directory (page 42).
{1}
1
(Space)
[
.
]
{
`
}
:
+
;
–
/
=
,
_
?
|
{2}
{3}
{4}
{5}
{6}
{7}
{8}
{9}
{0}
A
D
G
J
B
E
H
K
C
F
I
a
d
g
j
b
e
h
k
c
f
2
3
4
5
6
r
i
{STOP}
{SET}
{MENU}
{<}{>}
L
O
R
V
Y
)
l
M N
m n
o
q
v
x
!
P
T
Q
U
S
t
p
u
w
>
s
7
“DIRECTORY SET”.
8
y
"
2 Press {*}.
W X
Z
<
@
z
9
$
3 Enter up to 10 characters for a name (see
0
(
#
page 28 for instructions).
% &
¥
@ ^
’
→
4 Press {SET}.
{#}
To change capital or lower-case
letter.
5 Enter up to 30 digits for the telephone
number.
{CLEAR} Delete button
6 Press {SET}.
Note:
L To program other items, repeat steps 3 to
L To enter another character located on the
same dialing button, press {>} to move the
cursor to the next space.
6.
7 Press {MENU}.
Helpful hints:
L You can confirm the stored items by printing
the telephone number list (page 82).
To correct a mistake
1. Press {<} or {>} to move the cursor to the
incorrect character/number.
Note:
L If “SPACE= 5 DIRS.” is displayed, only 5
more items can be stored.
L A hyphen or a space entered in a telephone
number counts as 2 digits.
2. Press {CLEAR}.
L To erase all of the digits, press and hold
{CLEAR}.
3. Enter the correct character/number.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character/number, then enter the
correct character/number.
To delete a character/number
Press{<} or {>} to move the cursor to the
character/number you want to delete, and press
{STOP}.
L To erase all of the digits, press and hold
{STOP}.
34
3. Telephone
3.6 Editing a stored item
3.7 Erasing a stored item
Items stored in the handset and the base unit are
for common use and can be edited from both the
handset and the base unit.
Once erased, an item cannot be accessed from
either the handset or the base unit.
L Keep the front cover page open for button
locations.
L Keep the front cover page open for button
locations.
3.7.1 Using the handset
3.6.1 Using the handset
1 Press {<} or {>}.
1 Press {<} or {>}.
2 Press {v} or {e} repeatedly to display the
2 Press {v} or {e} repeatedly to display the
desired item.
desired item.
3 Press {CLEAR}.
L To cancel erasing, press {<}, then
{OFF}.
3 Press {>}.
L If you do not need to edit the name, skip
to step 5.
4 Press {>} or {CLEAR}.
4 Edit the name. For further details, see the
5 Press {OFF}.
storing procedure on page 33.
3.7.2 Using the base unit
5 Press {v}.
number, skip to step 7.
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
6 Edit the telephone number. For further
details, see the storing procedure on page
33.
desired item.
3 Press {MENU}.
4 Press {#}.
7 Press {v}.
8 Press {>}.
9 Press {OFF}.
L To cancel erasing, press {STOP}.
5 Press {SET}.
Another method to erase a stored item
3.6.2 Using the base unit
1. Press {>}.
1 Press {>}.
2. Press {A} or {B} repeatedly to display the
2 Press {A} or {B} repeatedly to display the
desired item.
desired item.
3. Press {ERASE}.
3 Press {MENU}.
4. Press {SET}.
4 Press {*}.
L If you do not need to edit the name, skip
3.8 Making a phone call
using the navigator
directory
to step 6.
5 Edit the name. For further details, see the
storing procedure on page 34.
6 Press {SET}.
Before using this feature, program the desired
names and telephone numbers into the
navigator directory (page 33, 34).
L Keep the front cover page open for button
locations.
number, skip to step 8.
7 Edit the telephone number. For further
details, see the storing procedure on page
34.
3.8.1 Using the handset
8 Press {SET}.
1 Press {<} or {>}.
35
3. Telephone
Caller ID
2 Press {v} or {e} repeatedly to display the
desired item.
3.9 Caller ID service
3 Press {TALK} or {SP-PHONE}.
This unit is compatible with the Caller ID
service offered by your local telephone
company. To use this unit’s Caller ID
features, you must subscribe to a Caller ID
service.
L The unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
Change the following ring setting to 2 or
more rings beforehand.
2. Press {v} or {e} to initiate the directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 34).
–
TAM ring setting (feature #06 on page 61)
and FAX ring setting (feature #06 on page 61)
L Keep the front cover page open for button
L To search for symbols (not letters or
numbers), press {*}.
locations.
3.9.1 How Caller ID is displayed
4. Press {v} repeatedly to display “LISA”.
L To stop the search, press {OFF}.
L To dial the displayed number, press
{TALK} or {SP-PHONE}.
The calling party’s name or telephone number
will be displayed after the first ring. You then
have the option of whether or not to answer the
call.
3.8.2 Using the base unit
The unit will automatically store caller
information (name, telephone number and the
information is sorted by the most recent to the
oldest call. When the 31st call is received, the
first call is deleted. Caller information can be
viewed on the display one item at a time (page
37). You can print the Caller ID list (page 82).
L If the unit is connected to a PBX (Private
Branch Exchange) system, you may not
receive the caller information. Consult your
PBX supplier.
1 Press {>}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {DIGITAL SP-PHONE} on the base
unit, or lift the handset and press {TALK} or
{SP-PHONE} on the handset.
L The unit will start dialing automatically.
To search for a name by initial
Example: “LISA”
L If the unit cannot receive caller information,
the following will be displayed:
“OUT OF AREA”: The caller dialed from an
area which does not provide Caller ID
service.
“PRIVATE CALLER”: The caller requested
not to send caller information.
2. Press {A} or {B} to initiate the directory.
3. Press {5} repeatedly to display any name
with the initial “L” (see the character table,
page 28).
L To search for symbols (not letters or
numbers), press {*}.
distance call.
4. Press {B} repeatedly to display “LISA”.
L To stop the search, press {STOP}.
L To dial the displayed number, press
{DIGITAL SP-PHONE}.
Printing the Caller ID list (Base unit only)
The Caller ID list can be printed manually (page
82) or automatically after every 30 new calls
(feature #26 on page 62).
Call Waiting Caller ID feature
If you hear a call-waiting tone during a
conversation, the display will show the second
caller’s information.
Press {CALL WAIT} to answer the second call.
L The first call is put on hold and you can
answer the second call.
36
3. Telephone
L To return to the first caller, press {CALL
WAIT} again.
3.10 Viewing and calling
back using caller
information
Note:
L The second caller’s information will not be
displayed when:
–
–
the first call is placed on hold.
the answering machine is recording an
incoming message,
Using caller information, you can easily see who
has called you and return their calls.
–
–
an extension telephone on the same line
is in use, or
you are sending or receiving a fax
document.
Important:
L Returning calls via caller information will
not be possible in the following cases:
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
L Please contact your telephone company for
details and availability of this service in your
area.
–
3.10.1 Using the handset
{>}{e}{v}
{TALK}
{OFF}
{SP-PHONE}
1 Press {v} or {e}.
Example:
2 new calls
V^ )=Directory
2 Press {e} to search from the most recent
call.
Press {v} to search from the oldest call.
L Check mark (,) on the display means this
call has already been viewed or
answered.
Example: KEVIN PARKER
333-4444
11:50A JUN10 ,
call.
L The unit will start dialing automatically.
To edit a telephone number
Press {>} repeatedly after step 2 on page 37.
Each time you press {>}, the telephone number
will be changed as follows:
37
3. Telephone
11 - Area code - Local telephone number (“1”
added)
2Local telephone number only (area code
omitted)
41 - Local telephone number (“1” added and
area code omitted)
To change the display of the caller
information
Press {CALLER ID} repeatedly after step 2 on
page 38.
Example: SAM LEE
11:20AM Jul 20 ,
b
To stop viewing
Press {OFF} after step 2 on page 37.
134-5678
11:20AM Jul 20 ,
To edit a telephone number
3.10.2 Using the base unit
Press {*} repeatedly after step 2 on page 38.
Each time you press {*}, the telephone number
will be changed as follows:
{CALLER ID}
11 - Area code - Local telephone number (“1”
added)
2Local telephone number only (area code
omitted)
3Area code - Local telephone number
area code omitted)
{STOP} {A}{B}
{FAX/START}
{DIGITAL SP-PHONE}
To stop viewing
Press {STOP} after step 2 on page 38.
1 Press {CALLER ID}.
Example: 2 NEW CALLS
PRESS NAVI.[+ -]
2 Press {A} to search from the most recent
calls.
Press {B} to search from the oldest calls.
L Check mark (,) on the display means the
call has already been viewed or
answered.
Example: SAM LEE
11:20AM Jul 20 ,
3 Press {DIGITAL SP-PHONE}, or lift the
handset and press {TALK} or {SP-PHONE}
to return the call.
L The unit will start dialing automatically.
L To send a fax, insert the document FACE
DOWN and press {FAX/START}.
Note:
L If the unit did not receive name information,
the base unit display will show “NO NAME
RCVD”.
38
3. Telephone
3.11 Erasing caller
information
3.12 Storing caller
information into the
navigator directory
You can erase all or specific caller information.
Once erased, it cannot be accessed from either
the handset or the base unit.
Important:
L This feature is not available in the
following cases.
L Keep the front cover page open for button
locations.
–
The telephone number includes data
other than numbers (i.e., * or #).
The caller information does not
include a telephone number.
3.11.1 Erasing all caller
information
–
Using the handset
3.12.1 Into the handset
L Keep the front cover page open for button
1 Press {v} or {e}.
2 Press {CLEAR}.
locations.
3 Scroll to “All clear” by pressing {v} or
{e} repeatedly.
Make sure the handset is idle.
1 Press {v} or {e} repeatedly to display the
L To cancel erasing, press {OFF}.
desired item.
4 Press {>} or {CLEAR}.
2 Press {>}.
Using the base unit
3 Scroll to “Save directory” by pressing
1 Press {MENU} repeatedly to display
{v} or {e} repeatedly, and press {>}.
“CALLER SETUP”.
4 Press {OFF}.
2 Press {SET}.
3.12.2 Into the base unit
L Keep the front cover page open for button
3 Press {SET} again.
L To cancel erasing, press {STOP}, then
{MENU}.
locations.
1 Press {CALLER ID}.
4 Press {SET}.
2 Press {A} or {B} repeatedly to display the
5 Press {STOP}.
desired item.
3 Press {MENU}.
4 Press {SET}.
3.11.2 Erasing specific caller
information
Using the handset
5 Press {SET} again.
1 Press {v} or {e} repeatedly to display the
Note:
desired item.
L You can confirm the stored items in the
telephone number list (page 82).
L The unit can only store a name of up to 10
characters long.
2 Press {CLEAR}.
L To erase other items, repeat from step 1.
3 Press {OFF}.
L To edit a name and number, see page 35.
Using the base unit
1 Press {CALLER ID}.
2 Press {A} or {B} repeatedly to display the
desired item.
3 Press {ERASE}.
L To erase other items, repeat steps 2 and
3.
4 Press {STOP}.
39
4. Fax
4SeFnadxing Faxes
–
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
4.1 Sending a fax manually
L Using the “FINE”, “SUPER FINE” and
“PHOTO” settings will increase transmission
time.
L If the resolution setting is changed during
feeding, it will be effective from the next page.
1
To redial the last number
1. Press {REDIAL/PAUSE}.
2. Press {SET}.
2
L If the line is busy, the unit will automatically
redial the number up to 2 times.
L To cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add
the other pages (up to 10 at a time) before the
last page feeds into the unit.
{STOP}
{HELP}
Pre-dialing a fax number
{A}{B} {REDIAL/PAUSE}
You can dial the fax number first before inserting
the document. This is convenient if you need to
refer to the document for the other party’s fax
number.
{FAX/START} {DIGITAL SP-PHONE}
{SET}
1 Adjust the width of the document guides (1)
1. Enter the fax number.
2. Insert the document.
to fit the actual size of the document.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
Sending from memory (Quick scan feature)
You can scan the document into memory before
sending it. To use this feature, activate feature
#34 (page 62).
L If the document guides are not adjusted
to fit the document, re-adjust them.
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
1. Insert the document.
2. Enter the fax number.
3. Press {FAX/START}.
4 Press {DIGITAL SP-PHONE}.
5 Dial the fax number.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data. If the document exceeds
the memory capacity, transmission will be
canceled and this feature will be turned OFF
automatically. You must transmit the entire
document manually.
6 When a fax tone is heard:
Press {FAX/START}.
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press {FAX/START}.
L This feature cannot be used if {DIGITAL SP-
PHONE}, {TALK} or {SP-PHONE} is
pressed.
To select the resolution
Select the desired resolution according to the
type of document.
–
“STANDARD”: For printed or typewritten
originals with normal-sized characters.
“FINE”: For originals with small printing.
“SUPER FINE”: For originals with very small
printing. This setting only works with other
compatible fax machines.
To stop transmission
–
–
Press {STOP}.
40
4. Fax
Effective scanning area
L Shaded area (1) will be scanned.
Sending a fax with the voice guide
You can send documents by following the voice
guide.
2 mm( )
1/16"
1. Press {HELP} 2 times.
2. Press {SET}.
1
3. Follow the voice guide.
L After transmission, the voice guide will turn
OFF automatically.
2 mm
4 mm( )
5/32"
4 mm
Sending report for confirmation
A sending report provides you with a printed
record of transmission results. To use this
feature, activate feature #04 (page 60). For an
208 mm(8 3/16"
)
1
216 mm(8 /2")
Document weight
L Single sheet:
Journal report
45 g/m2 to 90 g/m2 (12 lb. to 24 lb.)
L Multiple sheets:
record of the 30 most recent faxes. To print it
manually, see page 82. To print it automatically
after every 30 new fax communications, activate
feature #22 (page 61). For an explanation of
error messages, see page 67.
60 g/m2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
L Remove clips, staples or other fasteners.
L Do not send the following types of
documents: (Use copies for fax
transmission.)
–
Chemically treated paper such as carbon
or carbonless duplicating paper
Electrostatically charged paper
Badly curled, creased or torn paper
Paper with a coated surface
4.2 Documents you can
send
–
–
–
–
–
Minimum document size
Paper with a faint image
Paper with printing on the opposite side
that can be seen through the other side,
such as newsprint
L Check that ink, paste or correction fluid has
dried completely.
L To transmit a document with a width of less
than 210 mm (81/4"), we recommend using a
copy machine to copy the original document
onto A4 or letter-sized paper, then
128 mm
(5")
Maximum document size
transmitting the copied document.
216 mm
(8 1/2")
41
4. Fax
the navigator directory
transmission
Before using this feature, program the desired
names and telephone numbers into directory
(page 34).
34) into the broadcast memory, you can send the
same document to multiple parties (up to 20).
Your programmed items will remain in the
broadcast memory, allowing frequent re-use.
See page 43 for broadcast transmission
instructions.
L Keep the front cover page open for button
locations.
1 Adjust the width of the document guides to fit
the actual size of the document.
L Keep the front cover page open for button
locations.
2 Insert the document (up to 10 pages) FACE
DOWN until a single beep is heard and the
unit grasps the document.
4.4.1 Programming items into
the broadcast memory
L If the document guides are not adjusted
to fit the document, re-adjust them.
1 Press {MENU} repeatedly to display
3 If necessary, press {A} or {B} repeatedly to
“DIRECTORY SET”.
select the desired resolution (page 40).
2 Press {#}.
4 Press {>}.
L The number in brackets indicates the
number of registered items.
5 Press {A} or {B} repeatedly to display the
desired item and press {FAX/START}.
3 Press {A} or {B} repeatedly to display the
desired item.
Fax auto redial
4 Press {SET}.
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2
times.
L To program other items, repeat steps 3
and 4 (up to 20 items).
L To cancel redialing, press {STOP}.
5 Press {SET}.
Note:
If your unit does not send a fax
correctly, and that the number is a fax
number.
L Confirm that the other party’s fax machine is
answering by turning ON the connecting tone
feature (feature #76 on page 64).
L If you program the wrong item, press {STOP}
after step 4 to erase the item.
L Confirm the stored items by printing a
broadcast programming list (page 82).
4.4.2 Adding a new item into the
broadcast memory
After initial programming, you can add new items
(up to a combined total of 20).
1 Press {>}.
2 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
3 Press {MENU}.
4 Press {*}.
5 Press {A} or {B} repeatedly to display the
desired item.
6 Press {SET}.
L To add other items, repeat steps 5 and 6
(up to 20 items).
7 Press {STOP}.
42
4. Fax
1. Insert the document.
4.4.3 Erasing a stored item from
the broadcast memory
2. Press {>}.
3. Press {A} or{B} repeatedlytodisplay“<ONE
1 Press {>}.
TIME BROAD>”.
4. Press {SET} to start programming the items
2 Press {A} or {B} repeatedly to display
you want to transmit to.
“<BROADCAST>”.
5. Press {A} or {B} repeatedly to display the
3 Press {MENU}.
desired item.
4 Press {#}.
6. Press {SET}.
L To program other items, repeat steps 5
5 Press {A} or {B} repeatedly to display the
desired item you want to erase.
and 6 (up to 20 items).
L To cancel erasing, press {STOP}.
7. Press {SET} to start transmission to the
programmed items.
6 Press {SET}.
7 Press {SET} again.
To cancel broadcast transmission
L To erase other items, repeat steps 5 to 7.
1. Press {STOP} while the unit displays
“BROADCASTING”.
8 Press {STOP}.
L The display will show “SEND
CANCELED?”.
4.4.4 Sending the same
document to pre-programmed
parties
2. Press {SET}.
1 Insert the document FACE DOWN.
2 If necessary, press {A} or {B} repeatedly to
select the desired resolution (page 40).
3 Press {>}.
4 Press {A} or {B} repeatedly to display
“<BROADCAST>”.
5 Press {SET}.
L The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each party, calling
each number sequentially.
L After transmission, the stored document
will be erased automatically, and the unit
will automatically print a broadcast
sending report.
Note:
L If you select “FINE”, “SUPER FINE” or
“PHOTO” resolution, the number of pages that
the unit can transmit will decrease.
L If the document exceeds the memory
capacity, transmission will be canceled.
L If a party is busy or does not answer, it will be
skipped and redialed later up to 2 times.
To send the same document to a one-time
group of items
You can also select a one-time group of parties
to send the same document to. After
transmission, this group will be deleted.
43
4. Fax
Receiving Faxes
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
4.5 Receiving a fax
manually–{AUTO
ANSWER} OFF
press {FAX/START}.
CONNECTING.....
4.5.1 Activating TEL mode
L The unit will start fax reception.
L If you do not answer the call within 10
rings, the unit will temporarily activate the
answering machine. The greeting
message will then be played and the other
party can then send a fax.
How to receive calls/faxes with the handset
1. Lift the handset and press {TALK} or {SP-
PHONE} to answer the call.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L A single beep will be heard.
L The unit will start fax reception.
base unit.
{STOP}
{FAX/START}
{DIGITAL SP-PHONE}
Note:
Off
L To receive fax documents using the handset,
you must set the remote fax activation to ON
(feature #41, page 62) beforehand. The
default setting is “ON”.
To stop receiving
Press {STOP}.
How to receive faxes with an extension
telephone
{TALK}
You can receive fax documents using an
extension telephone.
{SP-PHONE}
1. When the extension telephone rings, lift the
handset of the extension telephone.
Set the fax machine to TEL mode by pressing
{AUTO ANSWER} repeatedly to display the
following.
2. When:
–
–
–
document reception is required,
a fax calling tone (slow beep) is heard, or
no sound is heard,
TEL MODE
press {*}{#}{9} (default fax activation code)
firmly.
L The {AUTO ANSWER} indicator turns OFF.
3. Replace the handset.
How to receive calls/faxes with the base
unit
L The fax machine will start reception.
1. Press {DIGITAL SP-PHONE} to answer the
call.
44
4. Fax
Note:
L To receive fax documents using the
extension telephone, you must set remote fax
activation to ON (feature #41 on page 62)
beforehand. The default setting is “ON”.
4.6 Receiving a fax
automatically–{AUTO
ANSWER} ON
{SET}
{A}{B}
On
4.6.1 Activating TAM/FAX mode
(Telephone Answering
Machine/Fax mode)
1 Set feature #77 to “TAM/FAX” (page 64)
beforehand.
2 Press {AUTO ANSWER} repeatedly to
display the following.
TAM/FAX MODE
2 RINGS
L The unit will play the pre-recorded
greeting message.
L The display will show the ring setting in
TAM/FAX mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L You can adjust the speaker volume after
changing the ring setting. Press {A} or
{B} while listening to the greeting
message.
L The {AUTO ANSWER} indicator turns
ON.
L The remaining time for recording
messages will be displayed.
45
4. Fax
Note:
4.6.2 Activating FAX ONLY mode
L The maximum recording time allowed for
on page 61).
1 Set feature #77 to “FAX ONLY” (page 64)
beforehand.
L While an incoming call is being recorded, you
can monitor it through the speaker. If this
feature is not required, set feature #67 to
OFF (page 64).
2 Press {AUTO ANSWER} repeatedly to
display the following.
FAX ONLY MODE
3 RINGS
L The display will show the ring setting in
FAX ONLY mode. If you wish to change it,
press {A} or {B} repeatedly to display
the desired setting, and press {SET}.
L The {AUTO ANSWER} indicator turns
ON.
How to receive calls
When receiving calls, the unit works as a
telephone answering machine and fax.
L If the call is a phone call, the unit will record a
voice message automatically.
L If a fax calling tone is detected, the unit will
receive a fax automatically.
Note:
L If you subscribe to a Caller ID service, set to
Receiving a voice message and fax
document in one call
2 or more rings.
The caller can leave a voice message and send
a fax document during the same call. Inform the
caller of the following procedure beforehand.
How to receive faxes
Leave AUTO ANSWER ON. When the other
party sends a fax, the fax machine will receive it
automatically.
1. The caller calls your unit.
L The answering machine will answer the
call.
2. The caller can leave a message after the
greeting message.
3. The caller presses {*}{9}.
L The unit will activate the fax function.
4. The caller presses the start button to send a
document.
Changing the ring setting in TAM/FAX
mode
“TOLL SAVER” or “RINGER OFF”. This setting
can be changed by feature #06 on page 61.
–
“TOLL SAVER”: When you call the unit from a
remote location to listen to new messages
(page 54), the number of times the unit rings
will tell you if there are any new voice
messages. The unit will answer on the 2nd
ring when there is at least one new recorded
message. The unit will answer on the 4th ring
when there are no new recorded messages.
If you do not want to listen to old messages,
hang up when you hear the 3rd ring, because
it indicates there are no new messages. You
will not pay for the call.
–
“RINGER OFF”: The unit will answer without
ringing.
L If you subscribe to a Caller ID service, set to
2 or more rings.
46
5. Distinctive Ring
5DiDstiisntcinticvteivRe iRnging
If the incoming call is for the phone number:
–
–
–
the fax machine will keep on ringing in TEL
mode.
the fax machine will record a voice message
in TAM/FAX mode.
fax communication will be attempted in FAX
ONLY mode.
5.1 Distinctive Ring
service from your phone
company
This service is convenient if you wish to have a
different number for your fax machine and
telephone, even when you use them on a single
telephone line.
5.3 Using three or more
phone numbers on a
single telephone line
Distinctive Ring is a service offered by your local
telephone company which allows you to use
several telephone numbers on one telephone
line. When a call is made to one of your phone
numbers, the telephone company sends a ring
pattern to your telephone line to indicate which
number the call is intended for. By setting up this
unit for Distinctive Ring, you can make the fax
machine automatically start fax reception when
a call comes to the fax number.
You may wish to use three or more phone
numbers for a single telephone line to distinguish
which number the call was addressed to. A
different ring pattern must be assigned for each
number.
Example: Using three phone numbers
To use this service, you must subscribe to
the Distinctive Ring service offered by your
local telephone company.
Telephone
number
Ring pattern Use
012 1234
Standard
ring
Personal
5.2 Using two or more
phone numbers on a
single telephone line
012 5678
012 9876
Double ring
Triple ring
Business
Fax
To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#32 (page 48). In the example, the ring pattern
assigned for fax is a triple ring, so you should
program “C” (triple ring).
5.2.1 Activating the Distinctive
Ring feature
Ring pattern
Settings in
feature #32
Standardring(one long ring)
A
B
C
1st ring
2nd ring
Double ring (two short rings)
{SET}
{MENU}
{A}{B}
1 Press {MENU}.
1st ring
2nd ring
2 Press {#}, then {3}{1}.
Triple ring (short-long-short
rings)
3 Press {A} or {B} repeatedly to select “ON”.
4 Press {SET}.
1st ring
2nd ring
5 Press {MENU}.
Other triple ring (short-short-
long rings)
D
How to receive calls
If the incoming call is for the fax number, the fax
machine will ring with the assigned ring pattern
and automatically start fax reception.
1st ring
2nd ring
47
5. Distinctive Ring
5.4 Programming the ring
pattern assigned for fax
L Keep the front cover page open for button
locations.
1 Set feature #31 to “ON” (page 47).
2 Press {MENU}.
3 Press {#}, then {3}{2}.
4 Press {A} or {B} repeatedly to select the
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of
B, C and D
5 Press {SET}.
6 Press {MENU}.
48
6. Copy
6CoCopinyg
p
y
L If you select “STANDARD”, copying will be
done using “FINE” mode.
6.1 Making a copy
Quick scan feature
This feature is helpful when you want to copy a
print the copy because you need the document
for other uses. The unit can scan a document
into memory, release the original document, then
print the copy. To use this feature, activate
feature #34 (page 62).
1
L The document will be fed into the unit and
scanned into memory. The unit will then print
the data.
2
If the document exceeds the memory
capacity, copying of the exceeded document
will be canceled and this feature will be
turned OFF automatically.
{START}
{SET}
To stop copying
Press {STOP}.
{COPY}
{STOP}
{>}{A}{B}
6.1.1 More copying features
1 Adjust the width of the document guides (1)
to fit the actual size of the document.
To enlarge a document
1. Press {>} after step 4 on page 49.
2 Insert the document (up to 10 pages) FACE
DOWN (2) until a single beep is heard and
the unit grasps the document.
2. Press {A} repeatedly to select “150%” or
“200%”.
L If the document guides are not adjusted
to fit the document, re-adjust them.
3. Press {START}.
L The unit will enlarge the center of the
upper part of the document. To make an
enlarged copy of the bottom of the
document, turn the document around,
and then make a copy.
3 If necessary, press {A} or {B} repeatedly to
select the desired resolution.
4 Press {COPY}.
L If necessary, enter the number of copies
(up to 30).
Example: 150% enlarged copy
Original document
Enlarged copy
5 Press {START}.
A
B
L The unit will start copying.
seconds, the unit will start copying
automatically.
A
B
C
D
C
D
Note:
L Any transmittable document can be copied
(page 41).
To reduce a document
1. Press {>} after step 4 on page 49.
To select the resolution
Select the desired resolution according to the
type of document.
2. Press {B} repeatedly to select “92%”, “86%”
or “72%”.
–
–
–
“FINE”: For printed or typewritten originals
with small printing.
“SUPER FINE”: For originals with very small
printing.
“PHOTO”: For originals containing
photographs, shaded drawings, etc.
3. Press {START}.
49
6. Copy
becomes full while storing, the unit will only
print out the stored pages.
L After copying, the collating feature will turn
OFF automatically.
L If the unit has run out of recording paper, the
unit will scan the document but will not print,
and also the data will not be stored in the
memory. Re-install paper, press {START}
then try copying again.
Setting
Recording
paper size
Original
document
size
100%
(default)
Letter
Legal
Letter
Letter, A4,
Legal
A4
A4, Letter
A4
92%
86%
72%
Letter
Letter
Letter
A4
A4
Legal
Legal
Letter = 216 mm × 279 mm (81/2" × 11")
Legal = 216 mm × 356 mm (81/2" × 14")
A4 = 210 mm × 297 mm (81/4" × 1111/16")
Note:
L If the appropriate reduction rate is not
selected, the document may be divided and
the top of the second page will be deleted.
L If the image at the bottom of the document is
not copied when you copy a document that is
the same length as the recording paper, try
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same
order as the original document pages.
1. After step 4 on page 49, enter the number of
copies (up to 30).
2. Press {>} 2 times.
L “COLLATE OFF” will be displayed.
3. Press {A} or {B} repeatedly to display
“COLLATE ON”.
4. Press {START}.
Example: Making 2 copies of a 4-page
original document
4
3
1
2
1
1
2
2
4
3
3
3
4
2
4
1
Uncollated
pages
Collated
pages
Note:
L The unit will store the documents into
memory while collating the copies. If memory
50
7. Answering Machine
7GrAenestiwnegring Machine
–
If you change the maximum greeting
message time from 60 seconds to 16
seconds, your greeting message will be
deleted. When a call is received, the pre-
recorded greeting message will be
played.
7.1 Recording your
greeting message
You can record your own greeting message for
TAM/FAX mode, for a maximum of 16 (default) or
60 seconds in length. We recommend you
record a message of less than 12 seconds to
make it easier to receive faxes.
Checking the greeting message
1. Set feature #77 to “TAM/FAX” (page 64)
beforehand.
2. Press {AUTO ANSWER} repeatedly to
display the following.
TAM/FAX MODE
2 RINGS
Microphone
7.1.1 Erasing your recorded
greeting message
1 Set feature #77 to “TAM/FAX” (page 64)
beforehand.
2 Press {ERASE} repeatedly to display “TAM
GREETING”.
3 Press {SET}.
L To cancel erasing, press {STOP}.
{ERASE}
{RECORD}
{STOP}
4 Press {SET}.
Note:
L If you erase your TAM/FAX greeting
message, the pre-recorded greeting
message will be played when a call is
{SET}
{AUTO ANSWER}
1 Set feature #77 to “TAM/FAX” (page 64)
received.
beforehand.
Memo Message
2 Press{RECORD}repeatedlytodisplay“TAM
GREETING”.
7.2 Leaving a message for
others or yourself
3 Press {SET}.
L A long beep will sound.
You can record a voice memo to leave a private
message for yourself or someone else.
L Keep the front cover page open for button
locations.
4 Speak clearly about 20 cm (8 inches) away
from the microphone.
L The display will show the remaining
recording time.
1 Press {RECORD}.
2 Press {SET}.
L The unit will repeat your message.
L A long beep will sound.
Note:
L You can choose 60 seconds for your
TAM/FAX greeting message (feature #54,
page 63).
3 Speak clearly about 20 cm (8 inches) away
from the microphone.
4 When finished recording, press {STOP}.
–
If you change the maximum greeting
message time to 60 seconds, we
recommend that you tell the caller in your
TAM/FAX greeting message to press
{*}{9} before starting fax transmission.
51
7. Answering Machine
Incoming Messages
ANSWER is turned ON. If you press {PLAY
MESSAGES} at this time, all the recorded
messages will be played.
7.3 Listening to recorded
messages
Note:
L The total recording time of all messages
(greeting, incoming and memo) is about 18
minutes. If messages are recorded in noisy
rooms, the time may be shortened.
The base unit display will show the total number
of recorded messages.
Example:
02
To repeat a message
Press {<} while listening to the message.
L If you press {<} within 5 seconds of the
beginning of the message, the previous
message will be played.
L To play back a specific message, press {<}
or {>} and search for the message you want
to listen to.
When the unit has recorded new voice
messages:
–
The {AUTO ANSWER} indicator will flash
when AUTO ANSWER is turned ON.
The total number of recorded messages will
flash on the base unit display.
–
Example:
To skip a message
Press {>} to play the next message.
02
–
The unit will beep slowly if the message alert
feature is activated (feature #42, page 63).
To stop playback temporarily
Press {STOP}.
L If you press {PLAY MESSAGES} within 1
minute, the unit will resume playing the rest of
the messages.
Flash/Light
Voice time/day stamp
During playback, a synthesized voice will
announce the day of the week and time that each
message was recorded.
To change the playback speed
Press {QUICK} to play messages at one and a
half times the original speed. Press {SLOW} to
play messages at half the original speed.
L To return to the original speed, press either
{QUICK} or {SLOW} again during quick or
slow playback.
7.3.1 Erasing recorded
messages
To erase a specific message
Press {ERASE} while listening to the message
you want to erase.
{ERASE}
{STOP}
{SLOW}
{QUICK}
{PLAY MESSAGES}
{<}{>}{A}{B}
{SET}
To erase all the messages
1. Press {ERASE}.
2. Press {SET}.
Press {PLAY MESSAGES}.
3. Press {SET} again.
L Only new messages will be played.
L Adjust the speaker volume using {A} or {B}.
L After playing back all of the new messages,
the {AUTO ANSWER} indicator will stop
flashing but will remain lit up when AUTO
L Messages recorded in the voice mailbox will
not be erased.
52
7. Answering Machine
To erase a specific message
Press {*}{4} while listening to the message you
want to erase.
Voice guide:
“The message has been erased.”
L A long beep will sound. The unit will then play
back the next message.
7.4 Remote operation with
the handset
7.4.1 Listening to recorded
messages
To erase all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
L A long beep will sound.
To turn AUTO ANSWER ON or OFF
To turn AUTO ANSWER ON, press {7}. The
receiving mode will be set to FAX ONLY or
TAM/FAX mode, depending on the setting of
feature #77 (page 64).
{OFF}
{PLAYBACK}
To turn AUTO ANSWER OFF, press {9}. The
1 Press {PLAYBACK}.
receiving mode will be set to TEL mode.
Remote Operation
L The voice guide will tell you the number of
new messages and they will be played
automatically.
To repeat only the new messages:
Press {4}.
To listen to all the messages:
Press {5}.
2 Press {OFF} to end the operation.
When there are no new messages
Voice guide:
“No new messages.”
Wait for 4 seconds or press {5} to listen to all the
messages.
When voice memory is full
Voice guide:
“Sorry, no more memory. Please erase
unnecessary messages.”
The voice guide will be heard after playing back
the messages.
Erase unnecessary messages.
To repeat a message
Press {1} while listening to the message.
L If pressed this button within 5 seconds of the
beginning of a message, the previous
message will be played.
To skip a message
Press {2} to play the next message.
53
7. Answering Machine
7.5 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
L Program the remote operation ID beforehand (feature #11, page 61).
L Set the unit to TAM/FAX mode before going out (page 45).
L Use a touch tone telephone for remote operations.
Helpful hints:
L When you press a button, press firmly.
L Please make a copy of the following table, and carry it with you when you go out.
Answering machine remote operation
1. Call your unit.
{5}
{6}
{7}
{9}
All message playback
Room monitor
2. Enter the remote operation ID during the
greeting message.
Re-records the greeting message
3. Enter the remote command button within 10
seconds.
Stops re-recording of the greeting
message
L To record a message in a mailbox, call your
unit, press {*} and the mailbox number (1 or
2), then leave a message.
L To retrieve messages from a mailbox, call
your unit, press {*} and the mailbox number
(1 or 2), enter the mailbox password, then the
remote command button.
{*}{4}
Erases a specific message
Erases all messages
{*}{5}
Buttons
{0}
Remote commands
Skips the greeting message
Repeats a message
Skips a message
{8}{0}
{8}{1}
{8}{2}
{8}{3}
{8}{4}
Changes to TEL mode
Turns ON message transfer
Turns OFF message transfer
Turns ON pager call
{1}
{2}
{4}
New message playback
Turns OFF pager call
When voice memory is full
Voice guide:
“Sorry, no more memory. Please erase
unnecessary messages.”
Erase unnecessary messages.
7.5.1 Summary of remote
operation
1 Call your unit.
2 Enter the remote operation ID during the
7.5.2 Remote operations using
the remote commands
TAM/FAX greeting message.
3 Start remote operations.
{1}: repeats a message. If you press this button
within 5 seconds of the beginning of a message,
the previous message will be played.
When there are new recorded messages
The voice guide will tell you the number of
new messages and they will be played
automatically.
{2}: skips a message.
When there are no new messages
Voice guide:
“No new messages.”
{4}: plays back only the new messages.
{5}: plays back all the messages.
Wait for 4 seconds or press {5} to listen to all
the messages.
54
7.5.3 Other remote operations
Turning message transfer ON or OFF
You must program a transfer telephone number
beforehand (feature #60, page 63).
Press {8}{1} to turn ON message transfer.
Voice guide example:
Erasing a specific message
Press {*}{4} while listening to the message you
want to erase.
Voice guide:
“Message transfer is set. Transfer phone number
is 123...”
Press {8}{2} to turn OFF message transfer.
Voice guide:
“The message has been erased.”
L A long beep will sound. The unit will then play
back the next message.
“Message transfer is off.”
Erasing all the messages
Press {*}{5} to erase all the messages.
Voice guide:
“All messages have been erased.”
L A long beep will sound.
Turning pager call ON or OFF
You must program a pager number beforehand
(feature #70, page 64).
Press {8}{3} to turn ON pager call.
Voice guide example:
“Pager call is set. Pager number is 098765432.”
Press {8}{4} to turn OFF pager call.
Voice guide:
Monitoring the room
Press {6} to monitor the sound for about 30
seconds in the room where the unit is installed.
L After 30 seconds, a beep will sound. To
continue monitoring, press {6} again within
10 seconds.
“Pager call is off.”
Changing the receiving mode
Press {8}{0} to change the receiving mode from
TAM/FAX to TEL.
L You cannot return to TAM/FAX mode in the
same call. To return to TAM/FAX mode, see
the following.
Recording a marker message
After playing back the messages, you can leave
an additional message.
1. Wait for the voice guide.
Voice guide:
Setting to TAM/FAX mode from TEL mode
“All messages have been played.”
1. Call your unit and wait for 10 rings.
L The answering machine will temporarily
answer the call.
2. Wait about 10 seconds.
Voice guide:
“Please leave your name and message after
the beep.”
2. Enter the remote operation ID during the
greeting message.
3. Leave a message after the beep.
L A long beep will sound, and your unit will
switch to TAM/FAX mode.
Re-recording your greeting message
You can change the TAM/FAX greeting
message.
3. Hang up the handset.
1. Press {7} to start recording.
L A long beep will sound.
2. Speak clearly for up to 16 seconds.
L If you pause for over 2 seconds, 6 beeps
will sound and the recording will stop.
Repeat from step 1 within 10 seconds.
3. When finished recording, press {9}.
L The new greeting message will be played.
Skipping the greeting message
Press {0} during the greeting message
playback.
L The unit will skip the rest of the greeting
message.
55
7. Answering Machine
Voice Mailbox
Note:
L If the caller does not enter a mailbox number
in step 2, the message will be recorded in the
common memory.
7.6 Allowing callers to
leave private messages
(mailbox)
7.7 Recording your
mailbox greeting
messages
This unit provides 2 mailboxes (mailboxes 1 and
2) for recording voice messages. Callers using a
touch tone phone can leave a message in a
specific mailbox by entering a mailbox number.
Callers who use rotary phones or do not specify
a mailbox can leave messages in the common
memory. Also, passwords can be assigned to
mailboxes 1 and 2. This is useful if you share the
unit with other people, because only the person
who knows the mailbox password can listen to
The recording time of each greeting is limited to
16 seconds for each mailbox.
Sample message: “This is (personal name).
Please leave your name and message after the
beep.”
L Keep the front cover page open for button
locations.
7.6.1 To use a mailbox
1 Press {MENU}.
1 Record your TAM/FAX greeting message
2 For mailbox 1:
(page 51).
Press {#}, then {5}{5}.
Sample message: “This is (your name). We
are unable to answer right now. To send a
fax, start transmission. To leave a message,
speak after the beep. To leave a private
message, press {*} and the desired
L If you cannot complete your TAM/FAX
greeting message within 16 seconds, you
For mailbox 2:
Press {#}, then {5}{6}.
3 Press {A} or {B} repeatedly to select
“RECORD”.
4 Press {SET}.
5 Speak clearly about 20 cm (8 inches) away
from the microphone.
TAM/FAX greeting message (feature #54,
page 63).
L The display will show the remaining
recording time.
2 Record your mailbox greeting message if
6 When finished recording, press {STOP}.
necessary (page 56).
L The unit will repeat your message.
7 Press {MENU}.
if necessary.
–
For mailbox 1 password, see feature #51
(page 63).
To check the mailbox greeting message
–
For mailbox 2 password, see feature #52
(page 63).
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
4 Set the unit to TAM/FAX mode (page 45).
7.6.2 When a caller calls
2. Press {A} or {B} repeatedly to select
“CHECK”.
1 The caller calls your unit from a remote touch
tone telephone.
3. Press {SET}.
L The unit will play the message.
L The TAM/FAX greeting message will be
played.
4. Press {MENU}.
2 The caller presses {*} and the desired
mailbox number ({1} or {2}).
L A mailbox greeting message will be
played.
To erase your mailbox greeting message
1. For mailbox 1:
Press {MENU}, then {#}{5}{5}.
For mailbox 2:
Press {MENU}, then {#}{5}{6}.
3 After the beep, the caller leaves a message.
56
7. Answering Machine
2. Press {A} or {B} repeatedly to select
4. Press {SET}.
“ERASE”.
3. Press {SET}.
7.9 Listening to recorded
mailbox messages using
the handset
L Your mailbox greeting message will be
erased.
4. Press {MENU}.
L Keep the front cover page open for button
7.8 Listening to recorded
mailbox messages using
the base unit
locations.
1 Press {PLAYBACK}.
2 For mailbox 1:
Press {*}{1}.
L Keep the front cover page open for button
locations.
For mailbox 2:
1 Press {>} 2 times.
Press {*}{2}.
2 Press {A} or {B} repeatedly to display the
3 If you have programmed your mailbox
password, enter it.
desired mailbox number.
L The voice guide will tell you the number of
new messages and they will be played
automatically.
3 Press {PLAY MESSAGES}.
If you have programmed your mailbox
password, enter it.
L Only the new recorded messages will be
played.
will play back all the recorded messages.
To repeat only the new messages:
Press {4}.
To listen to all the messages:
Press {5}.
4 Press {STOP} to end the operation.
4 Press {OFF} to end the operation.
Note:
L See the following topics on page 52 for
details on features that can be used during
playback.
Note:
L See the following topics on page 53 for
details on features that can be used during
playback.
–
–
–
–
–
To repeat a message
To skip a message
To stop playback temporarily
To change the playback speed
To erase a specific message
–
–
–
–
–
To repeat a message
To skip a message
To erase a specific message
To erase all the messages
When there are no new recorded
messages.
To record a memo message into a mailbox
–
When voice memory is full.
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {RECORD}.
L A long beep will sound.
4. Speak clearly about 20 cm (8 inches) away
from the microphone.
5. When finished recording, press {STOP}.
To erase all messages in a mailbox
1. Press {>} 2 times.
2. Press {A} or {B} repeatedly to display the
desired mailbox number.
3. Press {ERASE}.
57
7. Answering Machine
Option
7.10 Listening to recorded
mailbox messages from a
remote location
7.11 Transferringrecorded
messages to another
telephone
This feature allows your unit to call a designated
telephone number each time an incoming voice
transferred message via remote operation.
1 Call your unit from a remote touch tone
telephone.
2 Press {*} and the desired mailbox number
({1} or {2}) during TAM/FAX greeting
playback.
Important:
L To use this feature, program the transfer
telephone number first (feature #60, page
63) and set the unit to TAM/FAX mode.
L If you have recorded your mailbox
greeting message, it will be played.
7.11.1 How this feature works
is “555”).
1 An incoming voice message is recorded in
Note:
your unit.
L For details on remote operation, see page 54
and page 55. Remote commands {8}{1},
{8}{2}, {8}{3}, and {8}{4} cannot be used.
2 Your unit calls the transfer telephone
number.
3 You answer the call with the transfer
To listen to messages in another memory
after playback
telephone.
4 Your unit will play the pre-recorded transfer
greeting message.
Press {*} and {0} (for the common memory),
then enter the remote operation ID.
message.
OR
Press {*} and the desired mailbox number ({1}
or {2}), then enter the mailbox password.
5 You enter the remote operation ID, and
retrieve the message using remote operation
(page 54, 55).
7.11.2 Recording your transfer
greeting message
The recording time is limited to 16 seconds.
Sample message: “This is a transferred
message from (your name, business and/or
telephone number). Please enter your remote ID
for remote operation.”
L Keep the front cover page open for button
locations.
1 Press {MENU}.
2 Press {#}, then {6}{1}.
3 Press {A} or {B} repeatedly to select
“RECORD”.
4 Press {SET}.
5 Speak clearly about 20 cm (8 inches) away
from the microphone.
L The display will show the remaining
recording time.
6 When finished recording, press {STOP}.
58
7. Answering Machine
L The unit will repeat your message.
your pager will display the caller’s telephone
number.
7 Press {MENU}.
To check the transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“CHECK”.
3. Press {SET}.
L The unit will play the message.
4. Press {MENU}.
To erase your transfer greeting message
1. Press {MENU}, {#}{6}{1}.
2. Press {A} or {B} repeatedly to select
“ERASE”.
3. Press {SET}.
4. Press {MENU}.
Note:
L When transferring a call, the pre-recorded
transfer greeting message will be played.
Pager call
This feature allows your unit to call your pager
when your unit receives an incoming voice
message.
1. Press {MENU}.
2. Press {#}, then {7}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
5. Enter your pager number up to 30 digits.
6. Press {SET}.
7. Enter your pager access code up to 10 digits
if required.
8. Press {SET}.
MSG.=07734
L The default code 07734 will show “Hello!”
on your pager.
L If you want to change this message, enter
your message up to 30 digits.
9. Press {SET}.
L The unit will dial the stored number.
10.Check that your pager received the pager
test call.
11.Press {DIGITAL SP-PHONE}.
Note:
L If you have subscribed to a Caller ID service,
instead of the message you entered in step 8,
59
8. Programmable Features
8FeP
artougrerasm(Bm seleUFneita)tures
a
a
b
L The setting you selected is set, and the
next feature will be displayed.
8.1 Programming
7 To exit programming, press {MENU}.
To cancel programming
Press {MENU} to exit the program.
Programming by entering the program
code number directly
You can select a feature by directly entering the
using {<} or {>}.
{SET}
{MENU}
{<}{>}{A}{B}
1. Press {MENU}.
2. Press {#} and the 2-digit code number
8.1.1 Programming basic
features
(page 60 to page 64).
3. Press {A} or {B} repeatedly to display the
desired setting.
1 Press {MENU}.
L This step may be slightly different
depending on the feature.
2 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
4. Press {SET}.
5. To exit programming, press {MENU}.
L The current setting of the feature will be
displayed.
8.2 Basic features
3 Press {A} or {B} repeatedly to display the
desired setting.
L This step may be slightly different
depending on the feature.
Code #00: Setting the Quick Setup
QUICK SETUP
PRESS SET
4 Press {SET}.
L The setting you selected is set, and the
next feature will be displayed.
See page 19 for details.
Code #01: Setting the date and time
5 To exit programming, press {MENU}.
SET DATE & TIME
PRESS SET
8.1.2 Programming advanced
features
See page 27 for details.
1 Press {MENU}.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
2 Press {<} or {>} repeatedly to display
“ADVANCE SETTINGS”.
See page 28 for details.
3 Press {SET}.
Code #03: Setting your fax number
4 Select the feature you wish to program.
Press {<} or {>} repeatedly to display the
desired feature.
YOUR FAX NO.
PRESS SET
L The current setting of the feature will be
displayed.
See page 29 for details.
5 Press {A} or {B} repeatedly to display the
desired setting.
SENDING REPORT
MODE=ERROR [ ]
L This step may be slightly different
depending on the feature.
To print a sending report for fax transmission
results (page 41).
6 Press {SET}.
60
8. Programmable Features
“ERROR” (default): A sending report will be
printed only when fax transmission fails.
“ON”: A sending report will be printed out after
every transmission.
Code #16: Setting the recording paper size
PAPER SIZE
=LETTER
[ ]
“OFF”: Sending reports will not be printed out.
“LETTER” (default): Letter or legal size paper.
“A4”: A4 size paper.
Code #06: Changing the ring setting in FAX
ONLY mode
Code #17: Setting the ringer pattern
FAX RING COUNT
RINGER PATTERN
RINGS=3
[ ]
MODE=A
[ ]
To change the number of rings before the unit
answers a call in FAX ONLY mode.
You can select from “A” (default), “B” or “C”.
You can select “1”, “2”, “3” (default) or “4”.
8.3 Advanced features
Code #06: Changing the ring setting in
TAM/FAX mode (Telephone Answering
Machine/Fax mode)
Code #22: Setting the journal report to print
automatically
TAM RING COUNT
AUTO JOURNAL
MODE=ON
RINGS=2
[ ]
[ ]
To change the number of rings before the unit
answers a call in TAM/FAX mode. You can select
“1”, “2” (default), “3”, “4”, “TOLL SAVER” or
“RINGER OFF”. See page 46 for details.
“ON” (default): The unit will print a journal report
automatically after every 30 new fax
communications (page 41).
“OFF”: The unit will not print a journal report, but
will keep a record of the last 30 fax
communications.
Code #10: Changing the maximum recording
time for incoming messages
RECORDING TIME
Code #23: Sending documents overseas
MODE=VOX
[ ]
OVERSEAS MODE
MODE=ERROR [ ]
“VOX” (default): Unlimited.
“1 MIN”: Up to 1 minute.
If you cannot send a fax overseas even if the
number is correct and the line is connected,
activate this feature before starting transmission.
“NEXT FAX”: This setting is effective only for the
next attempted fax transmission. After
transmission, the unit will return to the previous
setting.
Code #11: Setting the remote operation ID
REMOTE TAM ID
ID=111
1. Press {MENU}.
2. Press {#}, then {1}{1}.
“ERROR” (default): When the previous fax
transmission fails and you wish to re-send the
document automatically.
3. Enter any 3-digit number except a number
using 0 or 7.
L The default ID is “111”.
“OFF”: Deactivates this feature.
4. Press {SET}.
Note:
5. Press {MENU}.
L This feature is not available for broadcast
transmission.
L The calling charge may be higher as the
transmission speed is slowed down.
Code #13: Setting the dialing mode
DIALING MODE
MODE=TONE
[ ]
Code #25: Sending a fax at a specific time
If you cannot make calls, change this setting
depending on your telephone line service.
“TONE” (default): For tone dial service.
“PULSE”: For rotary pulse dial service.
DELAYED SEND
MODE=OFF
[ ]
This feature allows you to take advantage of low-
cost calling hours offered by your telephone
company. This feature can be set up to 24 hours
in advance of the desired time.
To send a document:
61
8. Programmable Features
1. Insert the document.
“OFF” (default): Deactivates this feature.
2. If necessary, press {A} or {B} repeatedly to
Note:
select the desired resolution (page 40).
L If the document exceeds the memory
capacity, sending of the whole document or
copying of the exceeded document will be
canceled and this feature will be turned OFF
automatically.
3. Press {MENU}.
4. Press {#} then {2}{5}.
5. Press {A} or {B} repeatedly to select “ON”.
6. Press {SET}.
Code #36: Receiving oversized documents
7. Enter the fax number.
8. Press {SET}.
RCV REDUCTION
MODE=92%
[ ]
9. Enter the transmission start time.
L Press {*} repeatedly to select “AM” or
“PM”.
If the size of the document sent by the other
party is as large as or larger than the recording
paper, the unit can reduce the document and
print it. Select the desired reduction rate.
10.Press {SET}.
11.Press {MENU}.
Setting
Recording
paper size
Original
document
size
Note:
L To cancel after programming, press {STOP}
then {SET}.
100%
Legal
A4
Letter, A4
Letter
Letter
Legal
A4
Code #26: Setting the Caller ID list to print
automatically
92%
(default)
Letter
Legal
A4
AUTO CALL. LIST
MODE=OFF
[ ]
“ON”: The Caller ID list will be printed
automatically each time the unit logs 30 calls
(page 36).
“OFF” (default): The Caller ID list will not be
printed, but the unit will keep a record of the
information for the last 30 calls.
86%
72%
Letter
Letter
A4
A4
Legal
Legal
feature
Code #39: Changing the display contrast
LCD CONTRAST
MODE=NORMAL [ ]
DISTINCTIVE RING
MODE=OFF
[ ]
“NORMAL” (default): For normal contrast.
“DARKER”: Used when the display contrast is too
light.
See page 47 for details.
(Distinctive Ring feature)
Code #41: Changing the fax activation code
FAX RING PATTERN
FAX ACTIVATION
RING=B–D
[ ]
MODE=ON
[ ]
See page 48 for details.
If you use an extension telephone and wish to
use it to receive a fax, activate this feature and
program the activation code.
Code #34: Setting the quick scan
QUICK SCAN
MODE=OFF
1. Press {MENU}.
[ ]
2. Press {#}, then {4}{1}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
This feature is helpful when you want to remove
the document for other uses, because the unit
will release the document before sending or
copying.
“ON”: The unit will scan the document and store it
into memory first, then the unit will start sending
or copying.
5. Enter your code from 2 to 4 digits, using 0–9,
{*} and {#}.
L The default code is “;#9”.
L Do not enter “0000”.
62
8. Programmable Features
6. Press {SET}.
“ERROR”: To hear voice guidance only when fax
transmission/reception fails.
7. Press {MENU}.
Code #51: Setting the mailbox 1 password
Code #42: Setting the message alert
BOX1 PASSWORD
ID=
MESSAGE ALERT
MODE=OFF
[ ]
To prevent other users from retrieving your
messages, program a password for mailbox 1.
To alert you with beeps when a new voice
message is recorded. If you hear slow beeps,
listen to recorded messages. The beeps will
stop.
1. Press {MENU}.
2. Press {#}, then {5}{1}.
“ON”: You will hear a beeping sound.
“OFF” (default): Deactivates this feature.
3. Enter a 3-digit number except a number
using digits 0 or 7.
L The default ID is “555”.
Code #43: Setting the recording time alert
4. Press {SET}.
5. Press {MENU}.
MODE=OFF
[ ]
To alert you with beeps when there is less than
60 seconds of remaining recording time. If you
hear slow beeps, erase the recorded messages
(page 52, 53). The beeps will stop.
Code #52: Setting the mailbox 2 password
BOX2 PASSWORD
ID=
“ON”: You will hear a beeping sound.
“OFF” (default): Deactivates this feature.
To prevent other users from retrieving your
messages, program a password for mailbox 2.
1. Press {MENU}.
Code #44: Setting the memory reception alert
2. Press {#}, then {5}{2}.
RECEIVE ALERT
3. Enter a 3-digit number except a number
using digits 0 or 7.
MODE=ON
[ ]
To alert you with a beeping sound when a
received fax document is stored into memory
due to some existing problem.
The slow beeps will continue until you clear the
printing problem and make sure the unit is
supplied with enough paper to print the stored
document.
L The default ID is “555”.
4. Press {SET}.
5. Press {MENU}.
Code #54: Changing the recording time for
your TAM/FAX greeting message
“ON” (default): You will hear a beeping sound.
“OFF”: Deactivates this feature.
GREETING TIME
MODE=16s
[ ]
“16s” (default): Maximum recording time is 16
seconds.
“60s”: Maximum recording time is 60 seconds.
See page 51 for details.
Code #46: Setting friendly reception
FRIENDLY RCV
MODE=ON
[ ]
To receive a fax automatically when you answer
a call and hear a fax calling tone (slow beep).
“ON” (default): You do not have to press
{FAX/START} for fax reception.
“OFF”: You have to press {FAX/START} for fax
reception.
Code #55: Greeting message for mailbox 1
BOX1 GREETING
CHECK
[ ]
See page 56 for details.
Code #56: Greeting message for mailbox 2
Code #47: Setting the fax voice guidance
BOX2 GREETING
CHECK
FAX GUIDANCE
MODE=ON
[ ]
[ ]
See page 56 for details.
If you wish to hear voice guidance for fax
transmission/reception, activate this feature.
“ON” (default): You will hear voice guidance.
“OFF”: Deactivates this feature.
Code #60: Setting the message transfer
MESSAGE TRANSFER
MODE=OFF
[ ]
63
8. Programmable Features
To transfer a recorded incoming message to
another telephone (page 58), activate this
feature and program the transfer telephone
number.
Code #77: Changing the receiving mode in
the AUTO ANSWER setting
AUTO ANSWER
MODE=TAM/FAX [ ]
1. Press {MENU}.
“TAM/FAX” (default): Telephone Answering
Machine/Fax mode (page 45)
“FAX ONLY”: Fax only mode (page 46)
2. Press {#}, then {6}{0}.
3. Press {A} or {B} repeatedly to select “ON”.
4. Press {SET}.
Code #80: Resetting advanced features to
their default settings
5. Enter the transfer telephone number.
6. Press {SET}.
SET DEFAULT
7. Press {MENU}.
RESET=NO
[ ]
To reset the advanced features:
1. Press {MENU}.
transfer greeting message
2. Press {#}, then {8}{0}.
3. Press {A} or {B} repeatedly to select “YES”.
4. Press {SET}.
TRNS-GREETING
CHECK
[ ]
See page 58 for details.
5. Press {SET} again.
Code #67: Setting the incoming message
monitor
6. Press {MENU}.
ICM MONITOR
MODE=ON
[ ]
8.4 Direct commands for
To hear an incoming message (ICM) from the
speaker when the answering machine is
recording the message.
“ON” (default): You can monitor the incoming
message.
You can also select the desired setting by directly
entering the program code (# and a 2-digit
number) and direct command.
“OFF”: Deactivates this feature.
For more details on the features, see page 60 to
page 64.
Code #70: Calling your pager
1 Press {MENU}.
PAGER CALL
MODE=OFF
[ ]
2 Press {#} and the 2-digit code number.
See page 59 for details.
3 Press the desired direct command, using the
dial keypad, to display the desired setting.
L This step may be slightly different
depending on the feature.
Code #76: Setting the connecting tone
CONNECTING TONE
MODE=ON
[ ]
4 Press {SET}.
If you often have trouble when sending faxes,
this feature allows you to hear connecting tones;
fax tone, ring back tone and busy tone. You can
use those tones to confirm the status of the other
party’s machine.
L If the ring back tone continues, the other
party’s machine may not be a facsimile or
may have run out of paper. Check with the
other party.
5 To exit programming, press {MENU}.
8.4.1 Program code and direct
command button
{#}{0}{0} Quick Setup
–
–
–
–
{1}: “TAM/FAX” (default)
{2}: “DIST. RING”
{3}: “TEL ONLY”
L The connecting tone volume cannot be
adjusted.
{4}: “FAX ONLY”
“ON” (default): You will hear connecting tones.
“OFF”: Deactivates this feature.
L Press {SET} 2 times before pressing the
direct command button.
64
8. Programmable Features
{#}{0}{1} Date and time
(see page 27 for details).
{#}{2}{3} Overseas mode
–
–
–
{1}: “NEXT FAX”
{2}: “OFF”
{3}: “ERROR” (default)
{#}{0}{2} Your logo
page 28 for details).
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{0}{3} Your fax number
L Enter your fax number using the dial keypad
(see page 29 for details).
L If you select “ON”, then enter the fax number
and transmission time using the dial keypad
(see feature #25 on page 61 for details).
{#}{0}{4} Sending report
{#}{2}{6} Caller ID list
–
–
–
{1}: “ON”
{2}: “OFF”
{3}: “ERROR” (default)
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{3}{1} Distinctive Ring
{#}{0}{6} FAX ring count
–
{1}: “ON”
–
–
–
–
{1}: “1”
{2}: “2”
{3}: “3” (default)
{4}: “4”
–
{2}: “OFF” (default)
{#}{3}{2} Ring pattern for Distinctive Ring
–
–
–
–
–
{1}: “A”
{2}: “B”
{3}: “C”
{4}: “D”
{#}{0}{6} TAM ring count
–
–
–
–
–
–
{1}: “1”
{2}: “2” (default)
{3}: “3”
{4}: “4”
{5}: “TOLL SAVER”
{6}: “RINGER OFF”
{5}: “B-D” (default)
{#}{3}{4} Quick scan
–
{1}: “ON”
–
{2}: “OFF” (default)
{#}{1}{0} Recording time for an incoming
message
{#}{3}{6} Receiving reduction
–
–
–
–
{1}: “72%”
{2}: “86%”
{3}: “92%” (default)
{4}: “100%”
–
{1}: “VOX” (default)
–
{2}: “1 MIN”
{#}{1}{1} Remote operation ID
L Enter a 3-digit number except a number
using 0 or 7.
{#}{3}{9} Display contrast
–
{1}: “NORMAL” (default)
–
{2}: “DARKER”
{#}{1}{3} Dialing mode
–
–
{1}: “PULSE”
{2}: “TONE” (default)
{#}{4}{1} Fax activation code
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{1}{6} Paper size
L If you select “ON”, then enter your code from 2
–
{1}: “LETTER” (default)
to 4 digits using 0–9, {*} and {#}.
–
{2}: “A4”
{#}{4}{2} Message alert
{#}{1}{7} Ringer pattern
–
{1}: “ON”
–
–
–
{1}: “A” (default)
{2}: “B”
{3}: “C”
–
{2}: “OFF” (default)
{#}{4}{3} Recording time alert
–
–
{1}: “ON”
{2}: “OFF” (default)
{#}{2}{2} Journal report
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{4}{4} Memory reception alert
{1}: “ON” (default)
–
65
8. Programmable Features
–
{2}: “OFF”
{#}{7}{6} Connecting tone
–
–
{1}: “ON” (default)
{2}: “OFF”
{#}{4}{6} Friendly reception
–
–
{1}: “ON” (default)
{2}: “OFF”
{#}{7}{7} AUTO ANSWER
–
–
{1}: “TAM/FAX” (default)
{2}: “FAX ONLY”
{#}{4}{7} Fax voice guidance
–
–
–
{1}: “ON” (default)
{2}: “OFF”
{3}: “ERROR”
{#}{8}{0} Reset advanced features
–
{1}: “YES”
–
{2}: “NO” (default)
{#}{5}{1} Mailbox 1 password
L Enter a 3-digit number except a number
using 0 or 7.
L If you select “YES”, press {SET} 2 times, then
press {MENU} to exit programming.
{#}{5}{2} Mailbox 2 password
L Enter a 3-digit number except a number
using 0 or 7.
{#}{5}{4} Greeting time
–
{1}: “16s” (default)
–
{2}: “60s”
{#}{5}{5} Greeting message for mailbox 1
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{#}{5}{6} Greeting message for mailbox 2
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{#}{6}{0} Message transfer
–
{1}: “ON”
–
{2}: “OFF” (default)
L If you select “ON”, enter the transfer
telephone number and press {SET}, then
press {MENU} to exit programming.
{#}{6}{1} Message transfer greeting
message
–
–
–
{1}: “CHECK” (default)
{2}: “RECORD”
{3}: “ERASE”
{#}{6}{7} Incoming message monitor
–
{1}: “ON” (default)
–
{2}: “OFF”
{#}{7}{0} Pager call
–
{1}: “ON”
–
{2}: “OFF” (default)
L If you select “ON”, enter the pager number
using the dial keypad (see page 59 for
details).
66
9. Help
9EFrHrooerrlFpMaexsAsdavgaenstage assistance, call 1-800-435-7329.
9.1 Error messages –
9.2 Error messages –
Reports
Display
If a problem occurs during fax transmission or
reception, one of the following communication
messages will be printed on the sending and
journal reports (page 41).
If the unit detects a problem, one or more of the
following messages will appear on the display.
9.2.1 Base unit
—————————————————————
COMMUNICATION ERROR
(Code: 40-42, 46-72, FF)
CALL SERVICE
L A transmission or reception error occurred.
Try again or check with the other party.
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
COMMUNICATION ERROR
(Code: 43, 44)
telephone line cord to a different jack and try
again.
L An overseas transmission error occurred. Try
using the overseas mode (feature #23 on
page 61).
CHECK DOCUMENT
L The document was not fed into the unit
properly. Re-insert the document. If
misfeeding occurs frequently, clean the
document feeder rollers (page 77) and try
again.
L Attempted to send a document longer than
600 mm (235/8"). Press {STOP} to remove
the document. Divide the document into two
or more sheets, and try again.
DOCUMENT JAMMED
L The document is jammed. Remove the
jammed document (page 76).
ERROR-NOT YOUR UNIT
(Code: 54, 59, 70)
—————————————————————
L A transmission or reception error occurred
because of a problem with the other party’s
fax machine. Check with the other party.
CHECK MEMORY
L The base unit memory (telephone numbers,
parameters, etc.) has been erased. Re-
program.
MEMORY FULL
L The memory is full of received documents
due to a lack of recording paper or a
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 74).
—————————————————————
CHECK PAPER
NO DOCUMENT
L The document was not fed into the unit
properly. Re-insert it and try again.
L The unit has run out of recording paper.
Install paper and press {START} to clear the
message.
properly (page 75). Reinstall paper (page 14)
and press {START} to clear the message.
L The recording paper has jammed near the
recording paper entrance. Clear the jammed
paper (page 75) and press {START} to clear
the message.
OTHER FAX NOT RESPONDING
run out of recording paper. Try again.
L The document was not fed properly. Re-
insert the document and try again.
L The other party’s fax machine rang too many
times. Send the fax manually (page 40).
L The other party’s machine is not a fax
machine. Check with the other party.
L The number you dialed is not in service.
—————————————————————
COVER OPEN
b
PRESSED THE STOP KEY
L {STOP} was pressed and fax communication
was canceled.
CHECK FILM
L The covers are open. Close them.
OK
L Fax communication was successful.
For Fax Advantage assistance, call 1-800-435-7329.
67
9. Help
with a new one (page 13).
unit. Press {STOP} to clear the message.
Divide the document into sections.
L The ink film is not installed. Install it (page
12).
L The ink film is slack or creased. Tighten it
(see step 5 on page 12).
—————————————————————
MESSAGE FULL
L There is no room left in memory to record a
voice message. Erase unnecessary
—————————————————————
DIRECTORY FULL
messages (page 52, 53, 57).
—————————————————————
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 35).
MODEM ERROR
L There is something wrong with the unit.
Contact our service personnel.
—————————————————————
—————————————————————
FAX IN MEMORY
NO FAX REPLY
L The unit has a document in memory. See the
other displayed message instructions to print
out the document.
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
—————————————————————
FAX MEMORY FULL
OPEN CABINET
CHECK FILM SLACK
L The memory is full of received documents
due to a lack of recording paper or a
b
OPEN CABINET
recording paper jam. Install paper (page 14)
or clear the jammed paper (page 74).
L When performing memory transmission, the
document being stored exceeded the
memory capacity of the unit. Transmit the
entire document manually.
CHECK FILM TYPE
L The ink film is slack or creased. Tighten it
(see step 5 on page 12) and install again.
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
—————————————————————
—————————————————————
FILM EMPTY
PAPER JAMMED
b
L A recording paper jam occurred. Clear the
jammed paper (page 74).
COVER OPEN
—————————————————————
L The ink film is empty. Replace the ink film
with a new one (page 13).
PLEASE WAIT
L The ink film is slack or creased. Tighten it
(see step 5 on page 12) and install again.
L The fax machine is positioned near
appliances such as TVs or speakers which
generate an intense magnetic field.
L The unit is checking that there is no slack or
crease on the ink film. Wait for a moment
while the check is completed.
—————————————————————
REDIAL TIME OUT
FILM NEAR EMPTY
L The other party’s fax machine is busy or has
run out of recording paper. Try again.
—————————————————————
L The remaining film is low. Prepare a new film
(page 9).
—————————————————————
REMOVE DOCUMENT
MEMORY FULL
L The document is jammed. Remove the
L When making a copy, the document being
jammed document (page 76).
stored exceeded the memory capacity of the
For Fax Advantage assistance, call 1-800-435-7329.
68
9. Help
—————————————————————
—————————————————————
TRANSMIT ERROR
Save error
L A transmission error occurred. Try again.
L If you send a fax overseas, try the following:
L While programming, the handset has lost
–
Use the overseas transmission mode
communication with the base unit. Move
(feature #23 on page 61).
closer to the base unit.
–
Add 2 pauses at the end of the telephone
number or dial manually.
Frequently Asked Questions
—————————————————————
9.3 When a function does
not work, check here
UNIT OVERHEATED
L The unit is too hot. Let the unit cool down.
9.3.1 Initial settings
9.2.2 Handset
—————————————————————
I cannot hear a dial tone.
L If you used a splitter to connect the unit,
remove the splitter and connect the unit to the
wall jack directly. If the unit operates properly,
check the splitter.
L There is no space to store new items in
navigator directory. Erase unnecessary items
(page 35).
L Disconnect the unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to
have the unit repaired. If the working
telephone does not operate properly, contact
your telephone company.
—————————————————————
No link to base
Place on cradle
and try again.
L The power cord or telephone line cord is not
connected. Check the connections.
L If you connected the fax machine through a
computer modem, connect the fax machine
directly to a telephone line jack.
L The handset has lost communication with the
base unit. Walk closer to the base unit, and
try again.
L Place the handset on the base unit and try
again.
L The power cord is disconnected. Plug in the
power cord.
L Raise the base unit antenna.
—————————————————————
I cannot make calls.
the setting (feature #13 on page 61).
The unit does not ring.
L The ringer volume is turned OFF. Adjust it
(page 25, 26).
Not available
L The ring setting in TAM/FAX mode (feature
#06) is set to “RINGER OFF”. Change to
another ring setting (page 61).
L {e}, {v}, {FLASH}, {CALL
WAIT/PLAYBACK}, {CLEAR}, {HOLD} or
{INTERCOM} was pressed while the base
unit was in use.
9.3.2 General
—————————————————————
The unit displays “CHECK PAPER” though the
paper is inserted.
L The paper is inserted halfway. Insert it
correctly (page 14) and press {START} to
clear the message.
Please lift up
and try again.
L A button was pressed while the handset was
on the base unit. Lift the handset and press
the button again.
For Fax Advantage assistance, call 1-800-435-7329.
69
9. Help
If you use a voice mail service, turn the fax
activation feature OFF or reprogram the
activation code (feature #41 on page 62).
fax tone and cannot talk.
L FAX ONLY mode is set. Tell the other party
the number is only used for faxes.
L Change to TEL mode (page 44) or TAM/FAX
mode (page 45).
L If you use a Distinctive Ring service, turn
machine is in TEL mode.
L If you use a Distinctive Ring service, make
sure you have set the same ring pattern
assigned by the telephone company (page
47).
The speakerphone is not working.
L Use the speakerphone in a quiet room.
L If you have difficulty hearing the other party,
adjust the volume.
The {LOCATOR/INTERCOM} button does not
function.
L The handset is too far from the base unit.
L The handset is talking on an external call.
While having an intercom call, the intercom
call stops and the unit starts to ring.
L Someone is calling you from outside.
Press {TALK}, {SP-PHONE} or {DIGITAL
SP-PHONE} to answer the outside call.
The {REDIAL/PAUSE} button does not
function properly.
L If this button is pressed while dialing, a pause
will be inserted. If pressed immediately after
a dial tone is obtained, the last number dialed
will be redialed.
9.3.3 Cordless handset
The receiving mode does not function
properly.
L The Distinctive Ring is set (feature #31 on
page 62).
L Make sure that the battery is installed
correctly (page 15).
L Charge the battery fully (page 18).
(page 18).
or ID number.
another code or ID. Change the number:
The handset does not ring.
L The ringer volume is set to OFF. Adjust it
(page 25).
–
–
–
–
61.
62.
password for mailbox 1: feature #51 on
page 63.
password for mailbox 2: feature #52 on
page 63.
The display shows “No link to base
Place on cradle and try again.” and an
alarm tone sounds.
L The handset has lost communication with the
base unit. Walk closer to the base unit, and
try again.
L Place the handset on the base unit and try
again.
L The power cord is disconnected. Plug in the
power cord.
L Replacement films can print about 113 letter-
sized pages each. Every page that comes
out of the machine is considered as a full
page. Also, if the sending report (feature #04
on page 60) is set to “ON”, change the setting
to “OFF” or “ERROR” to save film.
L Raise the base unit antenna.
Static, sound cuts in/out, fades. Interference
from other electrical units.
L Use the handset and the base unit away from
other electrical appliances.
L Move closer to the base unit.
L Press {<} on the handset to select a clearer
channel.
The unit beeps.
L Recording paper or ink film has run out.
Press {STOP} to stop the beeps and install
paper/ink film.
L Raise the base unit antenna.
Whenever I try to retrieve my voice mail
messages, I am interrupted by the fax tone.
L You are probably entering {*}{#}{9}. This is
the default setting for the fax activation code.
For Fax Advantage assistance, call 1-800-435-7329.
70
9. Help
9.3.4 Fax – sending
The handset stops working while being used.
L Place the handset on the base unit, and
disconnect the power cord to reset the unit.
Connect the power cord, and try again.
I cannot send documents.
run out of recording paper. Try again.
L The other party’s machine is not a fax
machine. Check with the other party.
times. Send the fax manually (page 40).
I cannot store an item in the navigator
directory.
L You cannot store an item in the directory:
–
while the handset is in the talk, or
intercom mode.
while the base unit is in use.
L Do not pause for over 1 minute while storing.
I cannot send a fax overseas.
L Use the overseas transmission mode
(feature #23 on page 61).
–
L Add two pauses at the end of the telephone
number or dial manually.
While storing an item in the navigator
directory, the handset starts to ring.
L To answer a call, press {TALK} or {SP-
PHONE}. Storing will be canceled. Store the
name and number again.
The other party complains that letters on
their received document are distorted or not
clear.
L If your line has special telephone services
such as call waiting, the service may have
been activated during fax transmission.
Connect the unit to a line that does not have
these services.
I cannot redial by pressing {REDIAL/PAUSE}.
L If the last number dialed was more than 32
digits long, the number will not be redialed
correctly.
L An extension telephone on the same line is
off the hook. Hang up the extension
telephone and try again.
L Try copying the document with this unit. If the
copied image is clear, there may be
something wrong with the other party’s
machine.
The handset beeps intermittently and/or
“Recharge” is displayed and 01 234
flashes.
L Charge the battery fully (page 18).
still displayed and 01 234 continues to
flash.
L Clean the charge contacts and charge again
(page 18).
The other party complains that smudges or
black lines appear on their received
document.
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 77). Please do
not insert the document before correction
fluid has dried completely.
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set the remote fax activation to ON
(feature #41 on page 62) beforehand.
L Press {*}{#}{9} firmly. A single beep will
be heard.
L The memory is filled with received
documents due to a lack of recording paper
or a recording paper jam. Install paper or
clear the jammed paper.
9.3.5 Fax – receiving
I cannot receive documents.
subscribe to a voice mail service, you must
also subscribe to a Distinctive Ring service
(page 47).
with a new one (page 13).
The handset display is blank.
L Charge the battery fully (page 18).
I cannot receive documents automatically.
L The receiving mode is set to TEL mode. Set
to TAM/FAX mode (page 45) or FAX ONLY
mode (page 46).
The handset display exits the Caller ID list
while viewing caller information.
L Do not pause for over 1 minute on the
handset while searching.
For Fax Advantage assistance, call 1-800-435-7329.
71
9. Help
L The time taken to answer the call is too long.
Decrease the number of rings in feature #06
(page 61).
L The greeting message is too long. Record a
shorter message (page 51).
send a document.
L The memory is filled with received
or a recording paper jam. Install paper (page
14) or clear the jammed paper (page 74).
L The unit is not in TAM/FAX or FAX ONLY
mode. Select the desired mode using feature
#77 (page 64) and press {AUTO ANSWER}
repeatedly until TAM/FAX or FAX ONLY
mode is displayed.
The display shows “CONNECTING.....”, but
faxes are not received.
L The incoming call is not a fax. Change the
receiving mode to TAM/FAX mode (page 45)
or TEL mode (page 44).
A blank sheet is ejected.
I cannot select the desired receiving mode.
L If you want to set TAM/FAX or FAX ONLY
mode:
L If a blank sheet is ejected after the received
document is printed out, the receiving
reduction rate is not programmed correctly.
Program the proper rate in feature #36 (page
62).
L The other party placed the document in their
fax machine facing the wrong way. Check
with the other party.
–
select the desired mode using feature #77
(page 64), and
–
press {AUTO ANSWER} repeatedly until
the desired mode is displayed.
L If you want to set TEL mode:
–
press {AUTO ANSWER} repeatedly until
TEL mode is displayed.
A white line or a smudge appears on your
recording paper.
9.3.6 Copying
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 77). Please do
not insert the document before correction
The unit will not make a copy.
L The ink film is empty. Replace the ink film
with a new one (page 13).
The printing quality is poor.
Please do not reuse the ink film!
L You cannot make a copy during
programming.
Please use genuine Panasonic replacement
film. Refer to page 9 for further details.
L The other party sent a faint document. Ask
them to send a clearer copy of the document.
L The thermal head is dirty. Clean it (page 78).
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
L You cannot make a copy during telephone
conversation.
A black line, white line or smudge appears on
the copied document.
L The glass or rollers are dirty with correction
fluid, etc. Clean them (page 77). Please do
not insert the document before correction
fluid has dried completely.
The copied image is distorted.
The printing quality is poor.
I cannot receive documents by pressing
{*}{#}{9} on the handset.
L You must set the remote fax activation to ON
(feature #41 on page 62) beforehand.
be heard.
L The memory is filled with received
documents due to a lack of recording paper
or a recording paper jam. Install paper (page
14) or clear the jammed paper (page 74).
Please do not reuse the ink film!
Please use genuine Panasonic replacement
film. Refer to page 9 for further details.
Copy
Original
ABC
L Some paper has instructions recommending
which side to print on. Try turning the
recording paper over.
For Fax Advantage assistance, call 1-800-435-7329.
72
9. Help
L You may have used paper with a cotton
and/or fiber content that is over 20%, such as
letterhead or resume paper. We recommend
smooth paper such as “Hammermill Jet Print”
for clearer printing.
L If any fax documents are stored in the
memory, they will be lost. When power is
restored, a power down report will be printed
out stating which contents in the memory
have been erased.
Jams
9.3.7 Answering machine
location.
L Press the remote operation ID correctly and
firmly (feature #11 on page 61).
L The unit is not in TAM/FAX mode. Change to
TAM/FAX mode (page 45).
Messages in the mailbox do not play back.
correct password.
–
For mailbox 1, see feature #51 on page
63.
–
For mailbox 2, see feature #52 on page
63.
The other party complains that they cannot
leave a voice message.
L The memory is full. Erase unnecessary
messages (page 52, 53, 55).
While operating the answering machine from
the handset, the remote operation stops and
the unit starts to ring.
L Someone is calling you from outside.
Press {TALK} or {SP-PHONE} to answer the
outside call.
I cannot operate the answering machine with
the handset.
L Someone is operating the answering
machine.
L You are too far from the base unit. Move
closer to the base unit.
9.3.8 If a power failure occurs
L The unit will not function.
L The unit is not designed for making
emergency telephone calls when the power
made for access to emergency services.
L Fax transmission and reception will be
interrupted.
L If the delayed transmission (feature #25,
page 61) is programmed and the start time
occurs during a power failure, transmission
will be attempted soon after power is
restored.
For Fax Advantage assistance, call 1-800-435-7329.
73
9. Help
3 Open the back cover (1).
9.4 Recording paper jams
9.4.1 When the recording paper
has jammed in the unit
The display will show the following.
1
PAPER JAMMED
1 Open the front cover (1) by pulling up the
center part (2).
4 Remove the jammed recording paper (1).
1
2
1
2 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
5 Turn the gear of the blue core (1) in the
direction of the arrow until the white core (2)
begins to turn.
Release the back cover by pushing in the
green lever (2) in the unit.
2
1
1
2
For Fax Advantage assistance, call 1-800-435-7329.
74
9. Help
L Make sure that the ink film is wrapped
7 Remove the recording paper and straighten.
Pull the tension plate forward (1) and insert
the paper. Then push the tension plate back.
around the blue core (3) at least once.
Correct
1 turn
Tight
3
Incorrect
The ink film is not wrapped around the
blue core.
1
Reverse
Slack/Crease
9.4.2 When the recording paper
was not fed into the unit properly
The display will show the following.
6 First close the back cover securely (1) by
pushing down on the dotted area on both
sides (2). Then close the front cover
securely (3).
CHECK PAPER
2
Remove the recording paper and straighten. Pull
the tension plate forward (1) and insert the
paper. Push the tension plate back, then press
{START} to clear the message.
1
3
{START}
1
For Fax Advantage assistance, call 1-800-435-7329.
75
9. Help
Note:
L Do not pull out the jammed paper forcibly
before opening the front cover.
9.5 Document jams –
sending
1 Open the front cover (1) by pulling up the
center part (2). Remove the jammed
document carefully (3).
2
Cleaning
3
1
2 Close the front cover securely (1).
1
For Fax Advantage assistance, call 1-800-435-7329.
76
9. Help
Caution:
L Do not use paper products, such as
9.6 Document feeder
cleaning
paper towels or tissues.
1
Clean the document feeder in the following
cases:
2
–
If misfeeding of the document occurs
frequently.
–
If smudges or black/white lines appear on the
original document when transmitting or
copying.
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover (1) by pulling up the
center part (2).
3
4 Close the front cover securely (1).
2
1
3 Clean the document feeder rollers (1) and
rubber flap (2) with a cloth moistened with
isopropyl rubbing alcohol, and let all parts
dry thoroughly. Clean the glass (3) with a
soft, dry cloth.
1
5 Connect the power cord and the telephone
line cord.
For Fax Advantage assistance, call 1-800-435-7329.
77
9. Help
4 Open the back cover (1). Remove the ink
film (2).
9.7 Thermal head cleaning
If smudges or black/white lines appear on a
copied/received document, check for dust on the
thermal head. Clean the thermal head to remove
the dust.
1
2
1 Disconnect the power cord and the
telephone line cord.
2 Open the front cover (1) by pulling up the
center part (2).
5 Clean the thermal head (1) with a cloth
moistened with isopropyl rubbing alcohol,
and let it dry thoroughly.
2
Caution:
L To prevent a malfunction due to static
electricity, do not use a dry cloth and
do not touch the thermal head directly.
1
1
3 Release the back cover by pushing the green
button (1) on the right side of the unit.
OR
Release the back cover by pushing in the
green lever (2) in the unit.
1
6 Reinstall the ink film and close the covers
(see steps 4 to 6 on page 12).
7 Connect the power cord and the telephone
line cord.
2
For Fax Advantage assistance, call 1-800-435-7329.
78
10. Caller IQ Feature
1C0aFlCloearlalIeQsrsFIiQsetaFtneucaretu, prelease call openLCR: 1-866-openLCR (1-866-673-6527)
10.1 openLCR service for
the Caller IQ feature
10.2 To turn the Caller IQ
ON / OFF
This unit is compatible with service provided by
openLCR.
10.2.1 Using the handset
L If you have any questions regarding the
openLCR service, call openLCR’s
customer service department at 1-866-
openLCR (1-866-673-6527).
L NEITHER PANASONIC
COMMUNICATIONS CO., LTD. (PCC) NOR
MATSUSHITA ELECTRIC CORPORATION
OF AMERICA (MECA) IS IN ANY WAY
AFFILIATED WITH, OR RESPONSIBLE
FOR THE ACTS OR OMISSIONS OF,
OPENLCR.COM, INC. (OPENLCR).
NEITHER PCC NOR MECA NOR ANY OF
THEIR EMPLOYEES OR AFFILIATES OR
CUSTOMERS MAKE ANY WARRANTIES
OR REPRESENTATIONS, EITHER
EXPRESS OR IMPLIED, TO ANY
CUSTOMER OR ANY OTHER THIRD
PARTY WITH RESPECT TO ANY OF THE
SERVICES PROVIDED BY OPENLCR,
NOR ASSUME NOR CREATE ANY OTHER
OBLIGATION OF ANY KIND ON BEHALF
OF OPENLCR.
{CALLER IQ}
{OFF}
1 Press {CALLER IQ}.
2 Press {0}.
3 To turn ON:
Press {1}.
To turn OFF:
Press {3}.
4 To turn ON:
Press {*}.
L If you subscribe to openLCR service, the unit
will start the first download of the rate table to
your fax machine and the Caller IQ feature
will be automatically turned ON. The
{CALLER IQ} indicator will stay on. No
special dialing or button pressing is
necessary to place a long distance call with
the Caller IQ feature.
To turn OFF:
Press {#}.
L A beep will sound.
L If 3 beeps sound, Caller IQ is not set
properly. Start again from step 1.
L If you do not press any buttons for 1
minute or you press {OFF}, the handset
will exit the programming mode.
If you do not wish to use the Caller IQ feature,
you can turn it OFF temporarily.
10.2.2 Using the base unit
Note:
Flash/Light/Off
L Before subscribing to openLCR service, you
cannot change the following settings.
{SET}
1 Press {CALLER IQ}.
For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)
79
10. Caller IQ Feature
2 Press {0}.
Erase unnecessary items (page 35).
3 To turn ON:
Press {1}.
10.3.2 Using the base unit
1 Press {CALLER IQ}.
2 Press {#}.
To turn OFF:
Press {3}.
4 Press {SET}.
3 Press {SET}.
L When the Caller IQ feature is turned ON,
the {CALLER IQ} indicator will turn ON.
L When the Caller IQ feature is turned OFF,
the {CALLER IQ} indicator will turn OFF.
4 Follow the voice prompt to start
downloading.
During download
L The {CALLER IQ} indicator will flash and the
display will show “DOWNLOADING”.
L While downloading, you cannot do other
operations such as making/answering calls
or sending/receiving documents.
L Depending on where you live, the call for
downloading may be a long distance call and
will take about 1–2 minutes. You will be
charged for the cost of the call.
L When the download is completed, the
{CALLER IQ} indicator will stop flashing but
will remain lit up and the display will show
“DOWNLOAD OK!”
10.3 Updating the rate
table (downloading the
rate table)
If you register through the openLCR web site or
move to another area, you have to download the
rate table manually.
L Keep the front cover page open for button
locations.
10.3.1 Using the handset
L If “DOWNLOAD ERROR. TRY AGAIN.” is
displayed, the unit was unable to download
from openLCR.
1 Press {TALK} or {SP-PHONE}, and then,
press {CALLER IQ}.
L If the display shows “Set Caller IQ
to on.”, the Caller IQ feature is set to
OFF.
Try downloading manually again.
Set the Caller IQ feature to ON by
referring to page 79.
Automatic download
The fax machine will automatically download the
latest rate table when:
2 Press {#}.
–
–
the rate table in the fax machine reaches the
expiry date; usually between 60–90 days
after last update,
the fax machine is being polled by openLCR
service center.
L The unit will dial to openLCR
automatically.
L Follow the voice prompt to start
downloading.
3 When downloading is complete, a beep
sounds.
To stop downloading
1. Press {STOP}.
2. Press {SET}.
L After downloading starts, the handset
must be off-hook. DO NOT PLACE the
handset on the base unit (placing the
handset on the base unit will terminate
the download process). DO NOT PRESS
{OFF} (pressing {OFF} will terminate the
download process).
L If the display shows “Download
incomplete. Try again.”, the unit
was unable to download from openLCR.
Try downloading manually again.
L If the display shows “Download
incomplete. Directory full.”,
the unit was unable to download an item
in the directory, because the directory
memory is full.
10.4 Downloading
information
This enables you to view information such as
weather, lottery results and stock quotes on the
LCD display. Each time you download the data
from openLCR, the information will be updated.
To view up-to-date information, you will need to
download the information to your unit.
If you access the openLCR web site at
www.openLCR.com and program the system
For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)
80
10. Caller IQ Feature
setup and phone book, you will need to
download this data to the fax machine.
L Keep the front cover page open for button
locations.
L The items of information which you
selected on the web are displayed.
3 Select the desired information.
4 Find more information by pressing {v} or
10.4.1 Using the handset
{e} repeatedly.
1 Press {TALK} or {SP-PHONE}, and then
5 Press {OFF} or place the handset on the
press {CALLER IQ}.
base unit to stop viewing.
2 Press {#}.
L The unit will dial to openLCR
automatically.
10.6 Printing information
(Base unit)
3 Follow the voice prompt to start
downloading.
L Keep the front cover page open for button
L After downloading starts, the handset
must be off-hook. DO NOT PLACE the
handset on the base unit (placing the
handset on the base unit will terminate
the download process). DO NOT PRESS
{OFF} (pressing {OFF} will terminate the
download process).
locations.
1 Press {CALLER IQ}.
2 Press {1}.
3 Press {SET} to start printing.
4 When downloading is complete, a beep
sounds.
L If 3 beeps sound and “Download
incomplete. Directory full.” is
displayed, some items cannot be stored
in the directory.
Erase items which do not exist on the web
from the directory of the unit (page 35).
Then, start again from step 1.
L You cannot access the openLCR server if
a telephone or fax machine on the same
phone line is in use.
L While the unit is downloading the data
from openLCR, the Call Waiting Service
cannot be used.
10.4.2 Using the base unit
1 Press {CALLER IQ}.
2 Press {#}.
3 Press {SET}.
4 Follow the voice prompt to start
downloading.
10.5 Viewing information
(Handset)
L Keep the front cover page open for button
locations.
1 Press {CALLER IQ}.
2 Press {1}.
For assistance, please call openLCR: 1-866-openLCR (1-866-673-6527)
81
11. General Information
1P1rinGtedneRraepl Ionrftosrmation
11.1 Reference lists and
reports (Base unit only)
for your reference.
Setup list:
Provides you with the current settings of the
base unit programming features (page 60 to
page 64).
Telephone number list:
Provides you with names and numbers which
Journal report:
Keeps a record of fax transmission and
reception. This report will be printed
automatically after every 30 fax communications
(feature #22 on page 61).
Printer test:
Allows you to check the print quality of your unit.
If the test print has a smudge, or blurred points or
lines, clean the thermal head (page 78).
Broadcast programming list:
Provides you with names and numbers which
Caller ID list:
Keeps a record of the last 30 callers after
subscribing to a Caller ID service. To print
automatically after every 30 callers, activate
feature #26 (page 62).
{STOP}
{SET}
{MENU}
{<}{>}
1 Press{MENU} repeatedly todisplay “PRINT
REPORT”.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET} to start printing.
L To stop printing, press {STOP}.
4 Press {MENU}.
Specifications
82
11. General Information
11.2 Technical data about this product
11.2.1 Base unit
Applicable lines:
Document size:
Effective scanning width:
Effective printing width:
Max. 216 mm (81/2") in width, Max. 600 mm (235/8") in length
208 mm (83/16")
Letter/Legal: 208 mm (83/16")
A4: 202 mm (715/16")
Transmission speed*1:
Scanning density:
Approx. 9 s/page (Original mode)*2
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) (standard resolution)
7.7 lines/mm (196 lines/inch) (fine/photo resolution)
15.4 lines/mm (392 lines/inch) (super fine resolution)
64 levels
Photo resolution:
Scanner type:
Printer type:
Contact Image Sensor
Thermal Transfer on plain paper
Data compression system: Modified Huffman (MH), Modified READ (MR)
Modem speed:
14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback
Operating environment:
Dimensions:
5°C – 35°C (41°F – 95°F), 20% – 80% RH (Relative Humidity)
Approx. height 128 mm × width 389 mm × depth 242 mm (51/32" × 155/16"
× 917/32")
Mass (Weight):
Approx. 3.1 kg (6.8 lb.)
Power consumption:
Standby: Approx. 7.5 W
Reception: Approx. 50 W (When receiving a 20% black document)
Copy: Approx. 50 W (When copying a 20% black document)
Maximum: Approx. 135 W (When copying a 100% black document)
120 V AC, 60 Hz
Power supply:
Fax memory capacity*3:
Transmission: Approx. 25 pages
Reception: Approx. 28 pages
Approx. 18 minutes
Voice memory capacity*4:
*1 Transmission speed varies depending on page content, resolution, telephone line conditions, and the
other party’s machine.
*2 Transmission speed is based upon the ITU-T No. 1 Test Chart and original mode. If the capabilities
of the other party’s machine are inferior to your unit, the transmission speed may be lower.
*3 Based on the ITU-T No. 1 Test Chart in standard resolution.
*4 Including greeting messages. Total recording time may be reduced by the calling party’s background
noise.
83
11. General Information
ITU-T No. 1 Test Chart
Paper specifications
Recording paper size:
Letter: 216 mm × 279 mm (81/2" × 11")
Legal: 216 mm × 356 mm (81/2" × 14")
A4: 210 mm × 297 mm (81/4" × 1111/16")
60 g/m2 to 90 g/m2 (16 lb. to 24 lb.)
Recording paper weight:
Note for recording paper:
L Do not use the following types of paper:
–
Paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used
for resumes
–
–
–
–
–
Extremely smooth or shiny paper, or paper that is highly textured
Coated, damaged or wrinkled paper
Paper with foreign objects attached, such as tabs or staples
Paper which has dust, lint or oil stains
Paper that will melt, vaporize, discolor, scorch or emit dangerous fumes near 200°C (392°F), such
as vellum paper. These materials may transfer onto the fusing roller and cause damage.
Moist paper
–
L Some paper only accepts print on one side. Try using the other side of the paper if you are not happy
with the print quality or if misfeeding occurs.
L For proper paper feeding and best print quality, we recommend using long-grained paper.
L Do not use paper of different types or thickness at the same time. This may cause a paper jam.
L Avoid double-sided printing.
L Do not use paper printed from this unit for double-sided printing with other copiers or printers. This
may cause a paper jam.
L To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper
in the original packaging, in a cool and dry location.
11.2.2 Handset
Operating environment:
Frequency:
Dimensions:
5°C – 40°C (41°F – 104°F), 20% – 80% RH (Relative Humidity)
2.402 GHz – 2.480 GHz
Approx. height 246 mm × width 54 mm × depth 42 mm (911/16" × 21/8" ×
121/32")
Mass (Weight):
Power supply:
Approx. 228 g (0.5 Ib.)
Ni-Cd battery (3.6 V, 850 mAh)
Note:
L Any details given in these instructions are subject to change without notice.
L The pictures and illustrations in these instructions may vary slightly from the actual product.
84
11. General Information
FCC and Other Information
11.3 FCC and Other Information
This equipment complies with Part 68 of the FCC
rules and the requirements adopted by the ACTA.
On the rear of this equipment is a label that
contains, among other information, a product
identifier in the format US:ACJ----------.
Connection to party line service is subject to state
tariffs. Contact the state public utility commission,
public service commission or corporation
commission for information.
If requested, this number must be provided to the
telephone company.
This equipment is hearing aid compatible as
defined by the FCC in 47 CFR Section 68.316.
• Registration No .....(found on the rear of the unit)
• Ringer Equivalence No. (REN)
...............................(found on the rear of the unit)
When you hold the phone to your ear, noise might
be heard in your Hearing Aid. Some Hearing Aids
are not adequately shielded from external RF
(radio frequency) energy. If noise occurs, use an
optional headset accessory or the speakerphone
option (if applicable) when using this phone.
Consult with your audiologist or Hearing Aid
manufacturer about the availability of Hearing Aids
which provide adequate shielding to RF energy
commonly emitted digital devices.
A plug and jack used to connect this equipment to
the premises wiring and telephone network must
comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA. A compliant
telephone cord and modular plug is provided with
this product. It is designed to be connected to a
compatible modular jack that is also compliant.
The REN is used to determine the number of
devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in
the devices not ringing in response to an incoming
call. In most but not all areas, the sum of RENs
should not exceed five (5.0).To be certain of the
number of devices that may be connected to a
line, as determined by the total RENs, contact the
local telephone company. For products approved
after July 23, 2001, the REN for this product is part
of the product identifier that has the format
US:AAAEQ##TXXXX. The digits represented by
## are the REN without a decimal point (e.g.,03 is
a REN of 0.3).
If your home has specially wired alarm equipment
connected to the telephone line, ensure the
installation of this equipment does not disable your
alarm equipment. If you have questions about
what will disable alarm equipment, consult your
telephone company or a qualified installer.
WHEN PROGRAMMING EMERGENCY
NUMBERS AND(OR) MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1) Remain on the line and briefly explain to the
dispatcher the reason for the call.
2) Perform such activities in the off-peak hours,
such as early morning or late evenings.
If this equipment causes harm to the telephone
network, the telephone company will notify you in
advance that temporary discontinuance of service
may be required. But if advance notice isn’t
practical, the telephone company will notify the
customer as soon as possible. Also, you will be
advised of your right to file a complaint with the
FCC if you believe it is necessary.
The software contained in this equipment to allow
user access to the network must be upgraded to
recognize newly established network area codes
and exchange codes as they are placed into
service. Failure to upgrade the premises systems
or peripheral equipment to recognize the new
codes as they are established will restrict the
customer and the customer’s employees from
gaining access to the network and to these codes.
The telephone company may make changes in its
facilities, equipment, operations or procedures that
could affect the operation of the equipment. If this
happens the telephone company will provide
advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
This device complies with Part 15 of the FCC
Rules. Operation is subject to the following two
conditions:
(1) This device may not cause harmful
interference, and (2) this device must accept any
interference received, including interference that
may cause undesired operation.
If trouble is experienced with this equipment, for
repair or warranty information, please contact a
Factory Servicenter or other Authorized Servicer. If
the equipment is causing harm to the telephone
network, the telephone company may request that
you disconnect the equipment until the problem is
resolved.
Privacy of communications may not be ensured
when using this phone.
85
11. General Information
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These
limits are designed to provide reasonable
protection against harmful interference in a
residential installation. This equipment generates,
uses, and can radiate radio frequency energy
and, if not installed and used in accordance with
the instructions, may cause harmful interference
to radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does
cause harmful interference to radio or television
reception, which can be determined by turning
the equipment off and on, the user is encouraged
to try to correct the interference by one or more of
the following measures:
— Reorient or relocate the receiving antenna.
— Increase the separation between the
equipment and receiver.
— Connect the equipment into an outlet on a
circuit different from that to which the receiver
is connected.
— Consult the dealer or an experienced radio/TV
technician for help.
FCC RF Exposure Warning:
To comply with FCC RF exposure requirements
the base unit must be installed and operated with
its antenna located at 20 cm or more between
antenna and all person’s body (excluding
extremities of hands, wrist and feet). The handset
unit may be carried and operated with only the
specific provided belt-clip. Other non-tested belt-
clips or similar body-worn accessories may not
comply and must be avoided. The base and
handset units must not be co-located or operated
in conjunction with any other antenna or
transmitter.
86
11. General Information
Limited Warranty
11.4 Limited Warranty
PANASONIC CONSUMER ELECTRONICS COMPANY,
DIVISION OF MATSUSHITA ELECTRIC
CORPORATION OF AMERICA
One Panasonic Way,
Secaucus, New Jersey 07094
PANASONIC SALES COMPANY,
DIVISION OF MATSUSHITA
ELECTRIC OF PUERTO RICO, INC.,
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park,
Carolina, Puerto Rico 00985
Panasonic Facsimile Product
Limited Warranty
Limited Warranty Coverage
If your product does not work properly because of a defect in materials or workmanship, Panasonic
Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the warrantor”)
will, for the length of the period indicated on the chart below, which starts with the date of original purchase
(“Limited Warranty period”), at its option either (a) repair your product with new or refurbished parts, or (b)
replace it with a new or a refurbished product. The decision to repair or replace will be made by the
warrantor.
FAX categories
Thermal Transfer Facsimile
Laser Facsimile
Parts
Labor
6 Months
1 (one) Year
6 Months
1 (one) Year
Batteries, antennas, optional accessories (such as additional handsets), ink film, toner cartridge, drum unit,
and ink cartridge (as may be applicable), and cosmetic parts (cabinet) are not warranted under this Limited
Warranty.
During the “Labor” Limited Warranty period there will be no charge for labor. During the “Parts” Limited
Warranty period, there will be no charge for parts. You must carry-in or mail-in your product during the
Limited Warranty period. This Limited Warranty only applies to products purchased and serviced in the
United States or Puerto Rico. This Limited Warranty is extended only to the original purchaser and only
covers products purchased as new. A purchase receipt or other proof of the original purchase date is
required for Limited Warranty service.
Carry-In or Mail-In Service
For Carry-In or Mail-In Service in the United States call 1-800-HELP-FAX (1-800-435-7329)
For assistance in Puerto Rico call Panasonic Sales Company (787)-750-4300 or fax (787)-768-2910.
Limited Warranty Limits And Exclusions
This Limited Warranty ONLY COVERS failures due to defects in materials or workmanship, and DOES NOT
COVER normal wear and tear or cosmetic damage. The Limited Warranty ALSO DOES NOT COVER
damages which occurred in shipment, or failures which are caused by products not supplied by the
warrantor such as non Panasonic ink film, toner cartridge or drum unit, or failures which result from
accidents, misuse, abuse, neglect, mishandling, misapplication, alteration, faulty installation, set-up
adjustments, signal reception problems, misadjustment of consumer controls, improper maintenance,
power line surge, improper voltage supply, lightning damage, modification, or commercial use (such as in a
hotel, office, restaurant, or other business), rental use of the product, service by anyone other than a
Factory Servicenter or other Authorized Servicer, or damage that is attributable to acts of God.
THERE ARE NO EXPRESS WARRANTIES EXCEPT AS LISTED UNDER “LIMITED WARRANTY
COVERAGE”. THE WARRANTOR IS NOT LIABLE FOR INCIDENTAL OR CONSEQUENTIAL
DAMAGES RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF
THIS LIMITED WARRANTY. (As examples, this excludes damages for lost time, cost of having someone
remove or re-install an installed unit if applicable, or travel to and from the servicer. The items listed are not
exclusive, but are for illustration only.) ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE
WARRANTY OF MERCHANTABILITY, ARE LIMITED TO THE PERIOD OF THE LIMITED WARRANTY.
87
11. General Information
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied Limited Warranty lasts, so the exclusions may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights which vary from
state to state. If a problem with this product develops during or after the Limited Warranty period, you may
contact your dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the
warrantor’s Consumer Affairs Department at the addresses listed for the warrantor.
PARTS AND SERVICE WHICH ARE NOT COVERED BY THIS LIMITED WARRANTY AREYOUR
RESPONSIBILITY.
For In Limited Warranty product service
• Call toll-free 1-800-HELP-FAX (1-800-435-7329)
for the location of an authorized servicenter.
When you ship the product
• Carefully pack your unit, preferably in the original
carton.
• Attach a letter, detailing the symptom or problem,
to the outside of the carton.
• Send the unit to an authorized servicenter,
prepaid and adequately insured.
• Do not send your unit to the Panasonic
Consumer Electronics Company or to any
executive or regional sales office. These
locations do not repair consumer products.
For Out of Limited Warranty technical and
troubleshooting support, Panasonic offers two
value based, cost effective, solutions:
1. Panasonic Continued Services 900 fee
based support: 1-900-555-7262
This exceptional service is charged directly to
your telephone bill at only $1.99 per minute.
2. Panasonic Premier Service Club:
1-800-435-7329
PPSC provides toll free one time support at
only $7.99 or a 1 year 5 call membership for
only $23.95. This service is billed directly to a
major credit card.
These services provide real time, live agent
support for customers who are beyond their
warranty.
Terms and prices are subject to change without
notice.
88
11. General Information
Customer Services
11.5 Customer Services directory
To obtain service or technical assistance during the warranty period, please
contact:1-800-HELP-FAX (1-800-435-7329), Monday-Friday 9am-8pm EST.
To obtain support or service after the warranty has expired, please contact:
1-900-555-PANA (1-900-555-7262) for support on a fee basis.
For hearing or speech impaired TTY users,TTY: 1-866-741-6422
(for customers in the USA or Puerto Rico ONLY)
You can purchase parts, accessories or locate your nearest servicenter by
visiting our Web Site.
Service in Puerto Rico
Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter:
Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985
Phone (787) 750-4300 Fax (787) 768-2910
89
12. Index
12. Index
Battery
Charge: 18
12.1 Index
# #00 Quick Setup: 19
Replacement: 15
Broadcast transmission: 42
Button description
Base unit: 10
#01 Date and time: 27
#02 Your logo: 28
Handset: 11
#03 Your fax number: 29
#04 Sending report: 41, 60
#06 FAX ring setting: 61
#06 TAM ring setting: 46
#10 Recording time for each incoming
message: 61
C Caller ID
Calling back: 37
Storing: 39
Caller ID list (Feature #26): 36, 62, 82
Caller’s recording time (Feature #10): 61
Character table: 28, 34
Cleaning: 77
#11 Remote operation ID: 61
#13 Dialing mode: 61
#16 Paper size: 61
Communication messages: 67
Connecting tone (Feature #76): 64
Connections: 17
Copy: 49
Collation: 50
#17 Ringer pattern: 26, 61
#22 Journal report: 41, 61
#23 Overseas mode: 61
#25 Delayed transmission: 61
#26 Caller ID list: 36, 62, 82
#31 Distinctive Ring: 47
Enlarge: 49
Reduce: 49
#32 Ring pattern: 48
Dialing mode (Feature #13): 61
Directory (Navigator): 29, 33, 35, 42
Display (Base unit)
#34 Quick scan: 40, 49, 62
#36 Receiving reduction: 62
#39 Display contrast: 62
#41 Fax activation code: 62
#42 Message alert: 63
Contrast (Feature #39): 62
Error messages: 67
Display (Handset)
Error messages: 69
Distinctive Ring service (Feature #31): 47
Document size: 41
#43 Recording time alert: 63
#44 Memory reception alert: 63
#46 Friendly reception: 63
#47 Fax voice guidance: 63
#51 Mailbox 1 password: 63
#52 Mailbox 2 password: 63
#54 Greeting time: 51, 63
#55 Mailbox 1 greeting: 56
#56 Mailbox 2 greeting: 56
#60 Message transfer: 58, 63
#61 Message transfer greeting message: 58
#67 Incoming message monitor: 64
#70 Pager call: 59
Extension telephone: 22, 44
Fax number (Feature #03): 29
Fax voice guidance (Feature #47): 63
G Greeting message
#76 Connecting tone: 64
TAM/FAX: 51
A Accessories: 8
Headset: 16
A4 paper guide: 14
Belt clip: 16
Paper tray: 14
Help: 25
Advanced features: 61
AUTO ANSWER setting (Feature #77): 64
Auto talk feature: 31
I
Incoming message monitor (Feature #67): 64
Ink film
Installing: 12
B Basic features: 60
90
Replacing: 13
Intercom: 32
Broadcast sending: 43
Caller ID: 62, 82
Journal: 41, 82
Power down: 73
Printer test: 82
J Jams
Document: 76
Recording paper: 74
Sending: 41, 60
Setup: 82
Telephone number: 82
Reset (Feature #80): 64
Resolution: 40, 49
Logo (Feature #02): 28
M Mailbox: 56
Ringer pattern (Feature #17): 26, 61
Ring pattern for Distinctive Ring (Feature
#32): 48
Ring setting
TAM/FAX (Feature #06): 46
Password (Feature #51, #52): 63
Memory redial: 30
N Navigator directory
Making a phone call: 35
Selecting characters: 29
Sending faxes: 42
S Sending faxes
Broadcast: 43
From memory: 40
Manually: 40
Storing
Storing: 33
O Overseas mode (Feature #23): 61
P Pager call (Feature #70): 59
Paper size (Feature #16): 61
Power failure: 73
Broadcast: 42
Navigator directory: 33
Programming: 60
Transferring a call: 33
Quick Setup (Feature #00): 19
V Voice time/day stamp: 52
Volume
R Receiving alert (Feature #44): 63
Receiving faxes
Base unit: 26
Automatically: 45
Handset: 25
Manually: 44
Receiving reduction (Feature #36): 62
Recording
Greeting message: 51, 55, 56, 58
Recording paper: 14
Recording time alert (Feature #43): 63
(Feature #54): 51, 63
Redialing
Base unit: 31, 40, 42
Handset: 30
Redial list: 30
Remote operation
From a remote location: 54
With the handset: 53
Remote operation ID (Feature #11): 61
Reports
Broadcast programming: 82
91
KX-FPG376
KX-FPG377
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
I
I
6-month limited warranty : parts, labor, and toll-free
help line2
3
Free replacement and repair program
The Panasonic Fax Advantage Consumer Service Program.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic
Fax Advantage Program. Included at no extra cost with the
purchase of a new and unused Panasonic Fax Machine (along
with included handset), the Fax Advantage Program can provide
a free replacement unit3 if your original unit is in need of repair.
Here’s how it works:
1. If you have a problem with your fax that you purchased new
and unused while it is covered by the period of limited
warranty1, call our toll-free help-line at 1-800-HELP-FAX2.
2. Talk to one of our technical experts to diagnose your problem
over the phone.
3. If repairs are necessary and you are entitled to service under
the terms and conditions of the limited warranty4, we will send
a refurbished replacement unit to you by UPS Ground service
delivery. The shipping method is upgradable for an extra
charge.
If our 1-800-HELP-FAX technicians determine that your unit
may be an “out-of-box failure”5, we will attempt to provide you
with a factory-new replacement unit6.You must ship a copy of
your receipt with your original unit to verify that you purchased
the unit within 10 days prior to your 1-800-HELP-FAX call.
Requirements:
You must give our technicians a valid credit card number
(Discover, VISA, Master Card, or American Express/Optima).
Product that is not returned to Panasonic by 10 business days
after shipment of the replacement product will be charged to
your credit card account at Panasonic’s Suggested Retail Price
(see dealer for details). If your original unit is not eligible for
warranty service, your card will be charged for the non-warranty
repair of the unit at Panasonic’s current rate for parts and labor
and for any shipping charges associated with this program. If
you do not wish to pay out-of-warranty repair costs, you will be
responsible for returning the replacement unit to Panasonic and
for paying all shipping charges associated with this program
including the UPS delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your
original unit back to you. Credit status will be verified prior to
sending the replacement product.
A second option available under our limited warranty is to mail-in
or carry-in your fax to one of our Regional Service centers, where
the unit will be repaired and returned to you.
Instructions:
If you choose to receive a replacement unit under the Fax
Advantage Program, Panasonic will provide a replacement unit
which will be completely refurbished, quality-tested by Panasonic
technicians and individually hand-inspected before it is shipped to
you.You will keep the replacement unit and send the original unit to
us in the replacement unit’s box. UPS will pick up the unit at no
charge to you, should it be determined that you are entitled to
warranty service. A proof-of-purchase must be included with the
returned product. Any unit that is replaced by Panasonic and not
shipped with proper proof-of-purchase by you will be subject to a
minimum $100.00 charge. The original unit must be properly
packaged in the same manner as the replacement unit, utilizing the
packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
1. See dealer for limited warranty details.
2. After the fax advantage program, contact our Continued
Services Technical Support Line at 1-900-555-PANA (1-900-
555-7262), for fee based technical support.
3. Replacement unit is refurbished.
4. Replacement program is only available in the 50 United
States, is subject to termination at any time without
advance notice, and does not cover optional accessories.
5. “Out-of-box failure” is an inoperable unit that was purchased
no more than 10 days prior to your 1-800-HELP-FAX call,
and would otherwise qualify for warranty service under the
terms and conditions of the limited warranty.
6. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way,
Panasonic Sales Company,
Division of Matsushita Electric of
Puerto Rico, Inc.
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
Secaucus, New Jersey 07094
PFQX1858YA
CM0603MK1083
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