Telephone Answering System
with Facsimile
TO GET STARTED
EASILY,
Model No.
PLEASE READ
THIS SECTION FIRST
KX-F880
●
●
This product is designed for use in the United
States of America, and may not operate in other
countries. (See page 80 for more details.)
Este producto ha sido diseñado para su uso en los
Estados Unidos de América, y puede no funcionar
correctamente en otros países. (Consulte la página
80 para tener más detalles.)
Please read these Operating Instructions
before using the unit and save for future
reference.
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of fire,
electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on
this unit.
D.If the unit does not work normally by
following the operating instructions. Adjust
only controls covered by the operating
instructions. Improper adjustment may
require extensive work by an authorized
servicenter.
3. Unplug this unit from AC outlets before
cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning.
4. Do not use this unit near water, for example,
near a bath tub, wash bowl, kitchen sink, or
the like.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if the
unit falls.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote
risk of an electric shock from lightning.
15. Do not use this unit to report a gas leak, when
in the vicinity of the leak.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the unit.
If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For Safety purposes this product is equipped
with a three prong grounded plug. If you do not
have this type of outlet, please have one
installed. Do not use any type of adaptor plug
to defeat this safety feature.
9. Do not place objects on the power cord. Install
the unit where no one can step or trip on the
cord.
SAVE THESE
INSTRUCTIONS
INSTALLATION:
1. Never install telephone wiring during a lightning
storm.
2. Never install telephone jacks in wet locations
unless the jack is specifically designed for wet
locations.
3. Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
4. Use caution when installing or modifying
telephone lines.
10. Do not overload wall outlets and extension
cords. This can result in the risk of fire or
electric shock.
11. Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized servicenter when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause electric
shock when the unit is subsequently used.
13. Unplug this unit from the wall outlet and refer
servicing to an authorized servicenter when the
following conditions occur:
WARNING:
To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
OTHER INFORMATION
●
Keep the unit away from electrical noise-
generating devices, such as fluorescent lamps
and motors.
●
The unit should be kept free from dust, high
temperature, and vibration.
●
●
●
The unit should not be exposed to direct sunlight.
Do not place heavy objects on top of this unit.
Do not touch the plug with wet hands.
A. When the power supply cord or plug is
damaged or frayed.
B. If liquid has been spilled into the unit.
C.If the unit has been exposed to rain or
water.
3
Table of Contents
Before you start
●
Included accessories .......................................................................... 6
Accessory order information ............................................................ 6
Overview ................................................................................................ 7
●
Quick Start
●
Installation
●
Installing the handset cradle ............................................................ 8
Installing the recording paper .......................................................... 9
Installing the paper stacker .............................................................. 9
Connecting the telephone line and the power outlet ................ 10
Location of controls ................................................................ 11
Help function.......................................................................................... 12
●
●
●
●
●
Initial preparation
●
Setting the date and time .................................................................... 13
Setting your logo .................................................................................. 14
Setting your facsimile telephone number........................................ 15
●
●
Basic operations
●
Making voice calls................................................................................ 16
Answering voice calls <Caller ID capability> .............................. 17
Making a copy ...................................................................................... 18
Transmitting documents .................................................................... 19
Receiving documents (receive mode, etc.) ........................................ 22
Operating the answering device...................................................... 26
●
●
●
●
●
Special receiving modes
FAX mode (receiving fax documents only) .................................................... 29
TEL/FAX mode (automatic voice and fax recognition).................................. 30
Advanced
Operations
Automatic dialing
Storing phone numbers for automatic dialing...................................... 33
Making voice calls using automatic dialing .......................................... 34
Transmitting documents using automatic dialing................................ 34
Electronic telephone directory (selecting a station name in the directory) .. 35
Telephone
Voice contact (talking to the caller during or after fax reception or transmission) .. 36
TONE, FLASH and REDIAL/PAUSE buttons ...................................... 37
Special sending features
Polling (retrieving fax documents) .................................................................. 38
Delayed transmission (sending a fax at a later time).................................. 39
Special receiving features
Remote fax receiving (using an extension phone to receive a fax message) .. 40
Junk mail prohibitor (preventing the reception of unwanted fax documents) .... 42
Receiving with a distinctive ring service................................................ 43
Answering device
Recording your own greeting messages .............................................. 44
Voice mailbox (how callers can leave you private messages) ...................... 46
Transferring incoming call messages .................................................... 49
Operating the answering device from a remote phone .................... 51
4
For Assistance, Call 1-800-435-7329
Summary of user programmable features ............................................ 56
Setting the ANS/FAX mode ring count.............................................. 57
Setting the FAX mode ring count........................................................ 58
Setting the TEL/FAX mode ring count .............................................. 58
Setting the silent fax recognition ring count .................................... 59
Changing the caller’s recording time ................................................ 59
Changing the logo print position ........................................................ 60
Sending documents overseas ............................................................ 60
Changing the display contrast ............................................................ 61
Setting the message alert .................................................................... 61
Setting the recording time alert .......................................................... 62
Setting the friendly reception .............................................................. 62
Setting the fax voice guidance ............................................................ 63
Changing the recording time for the ANS/FAX greeting message.... 63
Signaling your pager that you have received fax document ...... 64
Resetting the advanced features........................................................ 65
Setting the handset switch .................................................................. 65
Printing reports and lists ............................................................................ 66
Special
Settings
Troubleshooting
Troubleshooting
and
Error messages on the display ................................................................ 70
Before requesting help................................................................................ 71
Clearing a recording paper jam................................................................ 73
Clearing a document jam .......................................................................... 74
Adjusting the feeder pressure .................................................................. 74
Routine Care
Routine care
Removing the handset cradle .................................................................. 75
Cleaning the inside of the unit.................................................................. 75
FCC information............................................................................................ 76
Limited warranty .......................................................................................... 77
Service center directory.............................................................................. 78
User information .......................................................................................... 79
Specifications ................................................................................................ 80
Speed dialing list .......................................................................................... 81
Index ................................................................................................................ 83
General
Information
5
For Assistance, Call 1-800-435-7329
Before you start
Included accessories
(To order, call toll free 1-800-332-5368.)
Handset . . . . . . . . . . 1 pc. Handset cord . . . . . . 1 pc. Handset cradle . . . . 1 pc. Recording paper. . . 1 pc.
—
See below for replacement
PFJXE0108Z
PQJA212N
Telephone line
PFYAF780M
of the recording paper.
Power cord . . . . . . . 1 pc.
Paper stacker. . . . . . 1 pc.
cord. . . . . . . . . . . . . . . 1 pc.
PQJA200Z
PQJA59V
PQUS10136Z
●
If any items are missing or damaged, check with the place of purchase.
The part numbers listed above are subject to change without notice.
Save the original carton and packaging materials for future shipping and transporting of the unit.
●
●
Accessory order information
Use the following types of recording paper for replacement. For accessory order, call toll
free 1-800-332-5368.
Model No.
Specifications
Description
1
KX-A106
Standard Thermal Recording Paper
216 mm ~30 m (8 /2" ~98') roll,
with 25 mm (1") core
1
KX-A116
KX-A125
Standard Thermal Recording Paper
216 mm ~50 m (8 /2" ~164') roll,
with 25 mm (1") core
1
Super Thermal Recording Paper
(Like plain paper)
216 mm ~30 m (8 /2" ~98') roll,
with 25 mm (1") core
6
For accessory order, call toll free 1-800-332-5368
Overview
Document entrance
Paper stacker
Speaker
Document feeder tray
Document guide(s)
Microphone
(Used to talk the other
party when using
the speakerphone.
Also used to record
greeting messages.)
Front cover open button
Document exit
7
For Assistance, Call 1-800-435-7329
Installation
Installing the handset cradle
If you want to use this unit with a handset, install the handset and handset cradle.
●
To save space or to use the unit mainly for faxes, you may remove the handset cradle.
Even if the handset and handset cradle are not installed, you can make or answer calls using the
DIGITAL SP-PHONE button. When you do not use the handset and handset cradle, see pages 65 and 75.
Connect the handset cord.
1
2
3
4
Handset cord
Handset
A
B
Open the front cover by pressing the front cover
open button.
Tab
B
Open the back cover by lifting up the tabs located
on both sides.
Front cover
open button
A
Insert the handset cradle by matching the triangles
on the cradle and base unit.
Triangles
Press down on the
marked on the handset
cradle until it clicks into place.
Hooks
●
Make sure the two hooks lock the handset
cradle into place.
Triangles
Place the handset on the handset cradle.
5
●
Close both covers securely.
8
For Assistance, Call 1-800-435-7329
Installing the recording paper
A
Open the back cover by lifting up the tabs located
on both sides.
Tab
A
1
B
B Install a recording paper roll in the unit.
● Make sure that the shiny side of the paper is
facing down and there is no slack, tape, or
glue residue on the paper roll.
correct incorrect
Insert the leading edge of the recording paper
between the recording paper roller and the silver
Recording paper roller
2
plate.
Silver plate
Close the back cover by gently pressing down on
3
both corners of the cover.
Note:
●
Only use the included roll of paper or specified recording paper, or else the print quality may be affected
and/or excessive thermal head wear may occur.
●
The beginning of some recording paper rolls are secured with glue or tape.
Cut approximately 150mm (6 inches) from the new roll of paper prior to installation.
To order recording paper, see page 6.
When power cord is connected (see the next page), everytime you close the back cover a message is
printed. When the recording paper is set to the wrong side, a message is not printed. Install the recording
paper correctly.
●
●
Installing the paper stacker
Install the paper stacker.
Paper stacker
9
For Assistance, Call 1-800-435-7329
Connecting the telephone line and
the power outlet
Dialing mode switch:
Set to TONE.
DIALING MODE
TONE PULSE
Power cord
●
If you cannot dial,
set to PULSE.
Telephone line cord
Single telephone line
(RJ11C)
Line surge
protector
Power outlet
(120 V, 60 Hz)
Power surge
protector
Note:
●
For additional equipment protection, we recommend the use of a surge protector. The following types are
available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
●
●
When you operate this product, the power outlet should be near the product and easily accessible.
If the following message is displayed when the unit is plugged in, the handset cradle is not installed
correctly.
Display:
CHECK CRADLE
Install the handset cradle correctly (see page 8).
10
For Assistance, Call 1-800-435-7329
Location of controls
Control panel
Used to initiate/exit programming.
Used to select a resolution (p. 18).
Used to print a quick reference
(see “HELP function” on the next page).
Used for one-touch dialing.
Also used as character and
command keys (p. 14, 33, 34).
Used for speed dialing
(p. 34, 35).
Display panel
Dial keypad
Used to select
a lower station
(p. 33, 34).
ABC
DEF
1
2
3
GHI
JKL
MNO
1
6
2
7
3
8
CALLS
4
5
6
4
9
5
LOWER
10
PRS
TUV
WXY
HELP
DIRECTORY
MENU RESOLUTION
7
8
9
1
2
3
NEW MSGS.
PLAY BACK
OPER
AUTO RECEIVE
FAX/MSG.SYS.
MAIL BOX
ERASE
OPEN
0
TONE
SET
STOP START/COPY/
FLASH REDIAL/PAUSE MUTE
RINGER
HANDSET
SPEAKER
SLOW
QUICK
MIC
DIGITAL
SP-PHONE
VOLUME
Used for the speakerphone
operation (p. 17, 36).
Used to stop an
operation or
Used to listen to
the recorded
programming.
messages in a
mailbox (p. 47).
Used for voice muting (p. 16).
Also used for slow playback (p. 27).
Redials the last number dialed.
Also inserts a pause during dialing (p. 37).
Used as a hookswitch (p. 37).
Used to erase
recorded messages
(p. 26, 48).
Also used for quick playback (p. 27).
Changes from pulse to tone
during dialing (p. 37).
Used to initiate fax transmission/
reception and copying. Also used to
store a parameter during programming.
Adjusts the ringer/handset/speaker volumes.
Also used as a cursor or selection key
(p. 13, 16, 17, 21, 28).
Used to listen to new recorded messages (p. 26, 47).
Used to turn on/off the auto receive mode (p. 22).
11
For Assistance, Call 1-800-435-7329
Location of controls (cont.)
Answering control buttons
Used to record a greeting
message (p. 44).
Used to select a greeting
message (p. 44).
Used to check greeting
messages (p. 45).
SELECT
REC
CHECK
GREETING
REPEAT
SKIP
MEMO/
2WAY REC
1
2
3
ALL MSGS D
PLAY BACK
MAIL BOX
ERASE
Used to skip a recorded
message (p. 27).
Used to play back all messages
(p. 26, 47).
Used to repeat recorded messages (p. 27).
Used to record a memo message (p. 28).
Also used to record a telephone conversation (p. 28).
Help function
For assistance, press
quick reference.
. The unit will print a
HELP
HELP
12
For Assistance, Call 1-800-435-7329
Initial preparation
Before using your unit, program the correct date and time, your logo and your facsimile telephone
number.
This information will be printed on the top of each page transmitted from your unit.
Your logo
Your facsimile telephone number
Date and time
FROM : Panasonic Fax system
PHONE NO : 1234567
FEB. 26 1997 04:02PM P1
Fax Correspondence
Setting the date and time
START/COPY/SET
Press MENU .
Press
.
7
8
1
Display: SYSTEM SET UP
Press
Press
, then 0 1 .
Press MENU .
2
3
4
SET DATE & TIME
START/COPY/SET
.
Dial keypad
MENU
Enter the correct month/day/year by selecting 2
digits for each entry.
Example: Aug. 10 1997
1
4
7
2
5
8
0
3
6
9
0 8 1 0 9 7
Press
.
M:08/D:10/Y:97
(
)
(
)
●
If you make a mistake, press
or
to move the cursor to the incorrect number, then
make corrections.
STOP
START/COPY/SET
Press
.
5
6
START/COPY/SET
Enter the correct hour/minute by selecting each 2
digits for each entry.
Note:
Press
Example: 3:00PM
0 3 0 0
to select AM or PM.
●
If you press
while programming:
STOP
—when the cursor is at the left end on the
display, the display will return to the
previous one.
Press
, then press
until PM is displayed.
—when the cursor is not at the left end,
the cursor will return to the previous
position.
TIME:
03:00PM
(
)
(
)
●
If you make a mistake, press
or
●
to move the cursor to the incorrect number, then
make corrections.
The accuracy of the clock will be
approximately ±60 seconds a month.
13
For Assistance, Call 1-800-435-7329
Setting your logo
The logo can be a company, division or personal name in an abbreviated form.
Direct call station keys
MENU
Press MENU .
Dial keypad
1
Display: SYSTEM SET UP
Press
, then 0 2 .
1
4
7
2
5
8
0
3
6
9
2
3
4
YOUR LOGO
Press START/COPY/SET .
LOGO=
Enter your logo up to 30 characters using the dial
keypad and direct call stations keys.
STOP
For example, when entering “Bill” as your logo:
START/COPY/SET
Character table
2
1. Press
twice.
LOGO=B
Keys
Characters
2. Press 4 six times.
1
2
3
4
1 [ ] { } +
-
/ = , . _
LOGO=Bi
A B C a b c 2
D E F d e f 3
G H I g h i 4
J K L j k l 5
3. Press 5 six times.
LOGO=Bil
(
)
4. Press
to move the cursor and
5
Dial
press 5 six times.
keys
6
LOGO=Bill
M N O m n o 6
7
P Q R S p q r s 7
T U V t u v 8
Note:
●
When you use the same number key continuously
8
9
(
)
to enter the next character, press
the cursor.
to move
W X Y Z w x y z 9
0 ( ) < > ! " # $ % & ¥
0
START/COPY/SET
Press
.
5
6
: ; ? | p @ ^ ’
¤
1
INSERT key (Used to insert
one character or one space.)
MENU
Press
.
2
SECRET key (Used for
automatic dialing on page 33.)
Direct
call
station
keys
3
4
To correct a mistake while
programming
SPACE key (Used to replace
one character with a space.)
5
DELETE key (Used to delete
one character.)
(
)
(
)
Use
and
to move the cursor to the
incorrect character, then make the correction.
or
Press STOP to delete the character to the left of
HYPHEN key (Used to insert a
hyphen.)
LOWER
the cursor.
key (Used to move the
cursor to the left.)
key (Used to move the
cursor to the right.)
14
For Assistance, Call 1-800-435-7329
Setting your facsimile telephone number
MENU
Press
.
Dial keypad
1
2
3
4
MENU
Display:
SYSTEM SET UP
Press
, then
.
0
3
1
4
7
2
5
8
0
3
6
9
YOUR TEL NO.
Press START/COPY/SET .
NO.=
Enter your facsimile telephone number up to
20 digits.
●
The
button replaces a character with a space
and the
button inserts a “+”.
STOP
START/COPY/SET
●
If you make a mistake, press STOP to delete
the wrong number to the left of the cursor.
Or
(
)
(
)
press
or
to move the cursor to the
incorrect number, then make corrections.
Press START/COPY/SET .
5
6
MENU
Press
.
15
For Assistance, Call 1-800-435-7329
Basic operations
Making voice calls
DIGITAL SP-PHONE
Press
or lift the handset.
Dial keypad
Handset
1
2
Dial the phone number.
If you misdial, hang up and dial again.
●
When the other party answers, speak into the
microphone or handset.
3
4
DIGITAL SP-PHONE
When finished, press
hang up the handset.
or
MUTE
VOLUME
DIGITAL SP-PHONE
Microphone
Voice muting
Handset volume
Using this feature, the other party cannot hear you
but you can hear them.
Press VOLUME ( / ¨) while using the handset.
●
3 levels (high/middle/low) are available.
MUTE
1. Press
during a telephone conversation.
Display:
<MUTE>
MUTE
Speaker volume
2. To resume the conversation, press
.
Press VOLUME ( / ¨) while using the
speakerphone.
●
8 levels (high to low) are available.
Hints for speakerphone operation
●
●
Use the speakerphone in a quiet room.
If you have difficulty hearing the other party, adjust
the volume using
.
VOLUME
●
●
If you and the other party speak at the same time,
parts of your conversation will be cut off.
To switch to the handset, lift the handset. To switch
back to the speakerphone, press
DIGITAL SP-PHONE .
16
For Assistance, Call 1-800-435-7329
Answering voice calls
When the unit rings, press DIGITAL SP-PHONE
or lift the handset.
1
2
Handset
When finished, press
hang up the handset.
or
DIGITAL SP-PHONE
Caller ID capability
This unit is compatible with a Caller ID service offered by
your local telephone company. To use this feature, you
must subscribe to a Caller ID service.
Caller ID allows you to view the name or telephone
number of the caller before you answer the phone. The
calling party information (name has priority) will be
displayed after the first ring.
VOLUME
DIGITAL SP-PHONE
By using Caller ID, you have the option of whether or not
to answer the call depending on the caller.
START/COPY/SET
The unit also keeps the caller’s information and prints a
list automatically after every 20 calls.
●
●
To set this feature, see page 69.
To print out the caller list manually, see page 66.
Note:
●
When a second call is received by a call waiting service, the caller ID information will not be displayed or
stored in the caller list.
Important:
●
When you subscribe to a Caller ID service, set the ring count settings to 2 or more rings (ANS/FAX mode
ring count - p. 57, FAX mode ring count - p. 58, TEL/FAX mode ring count - p. 58).
Ringer volume
Press VOLUME ( / ¨) while the unit is idle.
●
4 levels (high/middle/low/off) are available.
To turn the ringer off:
1. Press VOLUME ( ) repeatedly.
●
The following messages will be shown alternately.
Display: RINGER OFF= OK?
↕
YES:PRESS SET
2. Press START/COPY/SET .
While the ringer volume is set to off:
The display will show the following message and the unit will not ring when receiving a call.
RINGER OFF
When a call is received, the unit will not ring but show the following message.
INCOMING CALL
17
For Assistance, Call 1-800-435-7329
Making a copy
Any transmittable document can be copied.
Open the document feeder tray.
Document feeder tray
FACE DOWN
1
2
Insert the documents (up to 15 sheets) FACE
DOWN until a beep tone is heard.
Document
guides
Adjust the document guides to the width of the
3
document.
Press RESOLUTION repeatedly to the desired
4
setting, if needed (see below).
START/COPY/SET
Press
to start copying.
5
●
The unit will start printing.
Note:
RESOLUTION STOP
START/COPY/SET
●
When copying, the unit will automatically select FINE
resolution.
●
You can make or receive a voice call while making a
copy.
To stop copying
Press STOP .
Selecting the resolution
To feed 16 or more sheets at a
time
Press
to the desired setting.
RESOLUTION
Insert the first 15 sheets of the document. Add the
extra sheets (up to 15) before the last sheet is fed
into the unit.
For printed or
typewritten originals
with normal-sized
characters.
STANDARD
For originals with
small printing.
FINE
For originals with
minute printing.
SUPER FINE
HALF TONE
For originals containing
photographs, shaded
drawings, etc.
Note:
●
●
●
Using the fine, super fine or half tone setting will
increase the transmission time.
If the resolution setting is changed during
feeding, it will be effective from the next sheet.
The super fine resolution only works with other
compatible machines.
18
For Assistance, Call 1-800-435-7329
Transmitting documents
Open the document feeder tray.
Document feeder tray
FACE DOWN
1
Dial keypad
Document
Insert the documents (up to 15 sheets) FACE
DOWN until a beep tone is heard.
2
guides
Adjust the document guides to the width of the
3
document.
Press RESOLUTION repeatedly to the desired
setting, if needed (see page 18).
4
DIGITAL SP-PHONE
Press
or lift the handset.
5
6
7
Dial the correct phone number.
STOP
●
If you misdial, hang up and dial again.
DIGITAL SP-PHONE
RESOLUTION
START/COPY/SET
When a fax tone is heard, press
START/COPY/SET
.
Hang up the handset if using it.
8
Note:
●
If the other party answers your call, ask them to start
START/COPY/SET
receiving a fax, then press your
.
To stop transmission
STOP
Press
.
●
STOP
To eject the document, press
again.
Fax voice guidance about
transmission
After transmission, one of the following messages will
tell you the result.
— Transmission is complete.
— Transmission has failed.
You can set this feature to OFF and the guidance will
not be heard. Or you can set this feature to ERROR and
the guidance will tell you the result only when fax
transmission fails (see page 63).
19
For Assistance, Call 1-800-435-7329
Transmitting documents (cont.)
Documents the unit can feed
Document weight
Minimum size
Maximum size
Effective scanning area
Single sheet:
Scanned
area
2
45 to 90 /m (12 to 24 lb.)
g
Multiple sheets:
2
60 to 75 /m (16 to 20 lb.)
g
4 mm
128 mm
(5")
208 mm (83/16")
Paper width
216 mm (81/2")
216 mm
(81/2")
Note:
●
●
●
Remove clips, staples or other similar fastening objects.
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
—Chemically treated paper such as carbon or carbonless duplicating paper
—Electrostatically charged paper
—Heavily curled, creased or torn paper
—Paper with a coated surface
—Paper with a faint image
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
20
For Assistance, Call 1-800-435-7329
Need help? — Follow the voice guide
Press MENU until the following is displayed.
1
Display:
XMT VOICE GUIDE
Dial keypad
FACE DOWN
HELP
Press
.
2
Voice guide:
To transmit, insert the document face down
until you hear the beep.
Insert the documents FACE DOWN until a beep
tone is heard.
3
Voice guide:
MENU
HELP
Press the speaker phone button, then dial
the phone number. When the fax tone is
heard, press the start button.
VOLUME
DIGITAL SP-PHONE
START/COPY/SET
Press
.
DIGITAL SP-PHONE
4
5
Dial the phone number.
When a fax tone is heard, press
6
START/COPY/SET
.
Voice guide:
Start transmission.
Note:
●
You can lift the handset instead of pressing
in step 4.
DIGITAL SP-PHONE
Fax voice guidance volume
Press VOLUME ( / ¨) while listening to the voice
guidance.
●
9 levels (high to off) are available.
21
For Assistance, Call 1-800-435-7329
Receiving documents (receive mode, etc.)
Setting the receive mode
This unit has two receive modes:
The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this
mode when you wish to use the unit solely as a facsimile machine or when you are going out.
The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in
and wish to answer voice and fax calls.
These modes can be selected by pressing the AUTO RECEIVE button.
AUTO RECEIVE and MANUAL RECEIVE have two different receive settings.
MANUAL RECEIVE MODE
Allows you to answer all calls manually.
AUTO RECEIVE
●
When the unit rings, you must answer all calls by
picking up the handset.
FAX/MSG.SYS.
●
When a fax call is received, you can start fax
reception by pressing
The FAX/MSG.SYS. indicator is off.
START/COPY/SET
For further details, see the next page.
.
TEL mode
(pre-selected)
●
You can change to the ANS/FAX mode from a
remote location. Call your unit from a touch tone
phone and wait for 15 rings. The answering
system will temporarily answer the line. Then
enter the remote operation ID (page 52) during
the greeting message. The unit will switch to
the ANS/FAX mode.
Automatic voice and fax recognition
When a fax call is detected, the unit will
automatically answer the line and start reception.
When a voice call is detected, the unit will start to
ring. You can lift the handset to answer the call.
For further information about this mode, see
pages 30 and 31. To change the number of rings
before a call is answered, see pages 58 and 59.
TEL/FAX
mode
AUTO RECEIVE MODE
Records voice messages and/or receives fax
documents.
AUTO RECEIVE
FAX/MSG.SYS.
When a voice call is detected, the telephone
answering machine will record the voice message.
When a fax call is detected, the facsimile unit will
receive fax documents (see pages 24 and 25). To
change the number of rings before a call is
answered, see page 57.
ANS/FAX
mode
(pre-selected)
The FAX/MSG.SYS. indicator is on.
Receives fax documents only.
The unit will answer all calls automatically and
activate the fax function (see page 29). To
change the number of rings before a call is
answered, see page 58.
FAX mode
Note:
● Regardless of the mode you select, you can always place calls and send faxes.
22
For Assistance, Call 1-800-435-7329
Allowing you to answer all calls manually (TEL mode)
When the unit rings, press
or lift the handset to answer the call.
DIGITAL SP-PHONE
1
2
When:
—document reception is required,
—a slow beep is heard, or
—no sound is heard,
START/COPY/SET
press
.
Hang up the handset if using it.
3
STOP
DIGITAL SP-PHONE
●
The recording paper will print out face side
down.
START/COPY/SET
AUTO RECEIVE
●
FAX/MSG.SYS.
The FAX/MSG.SYS.
indicator is off.
Friendly reception
Memory reception
When you answer a call and hear a slow beep, the
unit will automatically start fax reception even if you
When a printing problem is detected, the unit will
temporarily store the received document into memory.
While documents are in memory, the unit will display
an error message and the following message
alternately;
do not press
.
START/COPY/SET
●
The friendly reception feature can be set to OFF
(see page 62).
Display:
FAX IN MEMORY
When friendly reception is activated, one of the
following messages will be heard.
—Please hang up the handset for reception.
—Start reception.
●
Follow the instructions on page 70 to clear the
problem and print the stored document.
Caution:
●
●
If the voice guidance feature is set to OFF, these
messages will not be heard (see page 63).
If both fax documents and voice messages are
received in memory, the corresponding capacities
(see page 80) will be shortened.
Fax voice guidance about
reception
To stop reception
Press
.
STOP
After reception, one of the following messages will
tell you the result.
—Reception is complete.
—Reception has failed.
—Reception has been interrupted.
●
●
You can set this feature to OFF.
Or you can set this feature to ERROR and the
guidance will tell you the result only when fax
reception fails (see page 63).
When the unit receives fax documents
automatically, the voice guidance will not be
played.
23
For Assistance, Call 1-800-435-7329
Receiving documents (receive mode, etc.) (cont.)
Receiving fax documents and/or recording incoming voice
messages automatically (ANS/FAX mode)
When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a
facsimile machine and/or answering device.
If a fax call is detected, the unit will automatically switch to the fax for reception.
If a voice call is detected, the answering system will begin recording, then the caller can leave a voice
message.
● You can use a pre-recorded greeting message (see the next page) or create your own greeting message
(see page 44).
Setting up voice message and document reception
The total recording time (including the greeting messages) is about 18 minutes when no fax documents are in
memory. If messages are recorded in noisy rooms, the time may be shortened up to 7 minutes.
To record incoming voice messages and receive fax documents, follow the steps below:
Make sure that the AUTO RECEIVE mode is set
to ANS/FAX (see page 29).
1
Turn on the AUTO RECEIVE mode by pressing
2
AUTO RECEIVE until the FAX/MSG.SYS.
indicator light goes on.
● The display shows the following message.
Display:
ANS/FAX MODE
The remaining time for recording incoming
messages will be displayed.
AUTO RECEIVE
FAX/MSG.SYS.
TIME LEFT=10m13s
Example:
The FAX/MSG.SYS. indicator is on.
Note:
● Each incoming message recording time can be set to either 1 minute or unlimited. To change the setting,
see page 59.
● When the remaining time is low, erase unnecessary messages from memory (see page 26).
24
For Assistance, Call 1-800-435-7329
Pre-recorded greeting messages
The unit has pre-recorded greeting messages in common memory. According to the mode, one of the
following messages will be played to the caller.
■ When your own greeting message (page 44) is not recorded, the following greeting message will be
played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please speak after the beep.
Thank you.
■ When the unit detects a problem, one of the following pre-recorded greeting messages will be
played.
Hello! We are unable to answer right now.
To send a fax, please start transmission.
To leave a voice message, please try again later.
Thank you.
Memory full
Memory full and out of paper
Hello! We are unable to answer right now.
Please try again later.
OR
Memory full and unit overheated
Thank you.
Note:
●
If you erase your own greeting messages, the pre-recorded greeting messages will play automatically.
25
For Assistance, Call 1-800-435-7329
Operating the answering device
Listening to messages in common memory
When the unit receives voice messages;
—the NEW MSGS. indicator will flash,
—the call counter will show the total number of recorded messages, and
—a slow beep will sound if message alert (page 61) is set to ON.
■ Listening to new recorded
NEW MSGS. indicator
messages
CALLS (call counter)
NEW MSGS. PLAY BACK
Press
.
Station key panel
■ Listening to all of the recorded
messages
Open the station key panel, then press
ALL MSGS. PLAY BACK
.
Note:
● During playback, the display shows the recorded order
of the messages.
● Adjust the speaker volume using
.
VOLUME
● The number of calls in the call counter will not reset
VOLUME
until you erase your messages.
NEW MSGS. PLAY BACK
Voice time/day stamp:
(
when
ALL MSGS. PLAY BACK
the station key panel is opened.)
During playback, a synthesized voice will
announce the time and day when each message
was recorded.
Erasing recorded messages
Erase unnecessary messages to prevent memory from becoming full.
■ Erasing specific messages from
ERASE
memory
ERASE
Press
erase is playing.
when the message you want to
■ Erasing all messages in common
memory
ERASE
1. Press
messages.
after listening to all of the
Display:
CLEAR MESSAGES?
↕
STOP
YES:PRESS SET
START/COPY/SET
STOP
● To cancel erasing, press
START/COPY/SET
.
2. Press
.
ERASE COMPLETED
26
For Assistance, Call 1-800-435-7329
Functions during playback
■ Repeating a message
Station key panel
REPEAT
Press REPEAT while the message you want to
listen to is playing.
● If you press REPEAT within 5 seconds of the
beginning of the message, the previous message
will be played.
SKIP
● To play back a specific message, press REPEAT
repeatedly until the message you want to play back
is heard.
● When you want to repeat the new messages, press
first, open the station
NEW MSGS. PLAY BACK
key panel and press REPEAT .
■ Skipping a message
SLOW
STOP
Press SKIP to play back the next message.
● When you want to skip the new messages, press
QUICK
ALL MSGS. PLAY BACK
NEW MSGS. PLAY BACK
when the station key panel
is closed.)
(
first, open the station
NEW MSGS. PLAY BACK
key panel and press SKIP .
■ Changing the playback speed
Press QUICK to play back messages at one and a
half times the original speed.
Press SLOW to play back messages at half the
original speed.
To return to the original speed:
Press QUICK or
again during quick or
SLOW
slow playback.
■ Stopping the operation
Press STOP to stop playback.
● To resume the new recorded messages, press
within 1 minute after
NEW MSGS. PLAY BACK
pressing
.
STOP
● To resume all of the recorded messages, press
.
ALL MSGS. PLAY BACK
27
For Assistance, Call 1-800-435-7329
Operating the answering device (cont.)
Recording a memo message
If you are going out and want to leave a private message for someone, you can record a voice memo in the
unit. This can be played back later, either directly or remotely, like other messages.
Station key panel
Open the station key panel.
1
MEMO/2WAY REC
Press
.
2
¥
● A long beep will sound.
Speak clearly into the microphone.
3
4
When finished, press STOP .
VOLUME
STOP
Microphone
MEMO/2WAY REC
Recording a telephone conversation
While you are talking with the handset, the telephone conversation can be recorded.
Station key panel
During the telephone conversation, open the station
1
key panel.
MEMO/2WAY REC
Press
.
2
2WAY RECORDING
Display:
To stop recording, press STOP or hang up.
3
Note:
VOLUME
STOP
● There may be legal restrictions in your state on
recording two way telephone conversations. The other
party should be informed that the conversation is
being recorded.
MEMO/2WAY REC
Answering device volume
Press VOLUME ( / ¨) while listening to recorded
messages.
●
9 levels (high to off) are available.
28
For Assistance, Call 1-800-435-7329
Special receiving modes
FAX mode
(receiving fax documents only)
When you turn on the AUTO RECEIVE mode that is set to FAX, the unit works as a dedicated facsimile
machine.
The unit will automatically answer all calls and generate fax tones to the callers.
Changing the AUTO RECEIVE mode setting
Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX mode.
Press MENU .
1
Display:
SYSTEM SET UP
AUTO RECEIVE
MODE=ANS/FAX
Dial keypad
MENU
Press
, then 0 5 .
2
3
4
1
4
7
2
5
8
0
3
6
9
Press START/COPY/SET .
Press
or
to select FAX.
MODE=FAX
● To return to the ANS/FAX mode, select ANS/FAX.
START/COPY/SET
START/COPY/SET
Press
.
5
6
Press MENU .
Setting the FAX mode
Press AUTO RECEIVE until the FAX/MSG.SYS.
indicator light goes on.
● The display shows the following message.
Display:
FAX MODE
AUTO RECEIVE
FAX/MSG.SYS.
The FAX/MSG.SYS. indicator is on.
29
TEL/FAX mode
(automatic voice and fax recognition)
Use this mode when you wish to receive voice calls with rings and do not want to hear the unit ring when
faxes are received.
When a call is received, the unit will work as follows.
A call is received.
The unit will automatically answer a call without ringing.
(At this point, a telephone fee will be charged to the caller.)
●
If a TEL/FAX greeting message is recorded (see page 44), it will be played to the caller.
If extension telephones are connected, only they will ring before the call is answered. ƒ
The unit will now distinguish between a voice and fax call by detecting the calling tone.
Voice call
Fax call
The unit will start to ring. ƒ
The unit will receive a document.
While ringing, the unit will emit a different
ring back tone to the calling party.
Silent ring fax recognition system
Answer the call using the speakerphone
or the handset.
● If you do not answer the call by a
preset number of rings, the facsimile
unit will switch to the fax.
ƒ Regarding the ringing pattern of extension phones and the facsimile unit, see “Helpful hints when
using the TEL/FAX mode” on the next page.
Note:
● Some fax messages that are transmitted manually may not send a calling tone. These calls must be
received manually.
30
Helpful hints when using the TEL/FAX mode
¡
If an extension telephone is connected, the facsimile unit and the extension telephone will ring as
follows.
The facsimile unit will ring up to
3 times.
The extension telephone
will ring twice.
5 sec.
The unit will
TEL/FAX ring count
Silent fax recognition ring count
automatically activate
the fax function to
receive documents.
If a fax calling tone (slow beep) is
detected, the unit will automatically
activate the fax function to receive
documents without ringing.
Note:
● You can change the number of rings for the TEL/FAX ring count (see “Setting the TEL/FAX mode ring count”
on page 58) and silent fax recognition ring count (see “Setting the silent fax recognition ring count” on page
59).
Setting the TEL/FAX mode
Change the MANUAL RECEIVE setting from the TEL mode to TEL/FAX mode.
Press MENU .
Dial keypad
MENU
1
2
3
Display:
SYSTEM SET UP
MANUAL RECEIVE
MODE=TEL
Press
Press
, then 0 8 .
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
Press
or
to select TEL/FAX.
MODE=TEL/FAX
4
START/COPY/SET
● To return to the TEL mode, select TEL.
Press START/COPY/SET .
5
6
Press MENU .
31
TEL/FAX mode (cont.)
Using the TEL/FAX mode
Record a TEL/FAX mode greeting message (see
1
page 44).
● The TEL/FAX mode greeting message will be
played to the caller when the unit automatically
answers an incoming call.
Set the MANUAL RECEIVE mode to TEL/FAX
(see page 31).
2
Make sure that the AUTO RECEIVE mode is
turned off.
3
AUTO RECEIVE
FAX/MSG.SYS.
● If the FAX/MSG. SYS. indicator light is on, press
AUTO RECEIVE to turn off the AUTO
RECEIVE mode.
The FAX/MSG.SYS. indicator is off.
● The display shows the following message.
Display:
TEL/FAX MODE
32
Automatic dialing
Storing phone numbers for automatic dialing
The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most
frequently dialed numbers.
One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an upper
station and a lower station.
Speed dialing:
The unit is equipped with 50 additional dialing stations. These stations are assigned to
2-digit numbers (00 49).
-
Press MENU until the following message is
displayed.
1
DELETE
Direct call stations
Display: STORE TEL NO.
Speed dial
stations
One-touch dialing:
2a
MENU
SECRET
For upper stations (1
-5)
Press one of the direct call station keys.
1
4
7
2
5
8
0
3
6
9
For lower stations (6
-
10)
LOWER
Press
station keys.
, then press one of the direct call
Speed dialing:
2b
Press
(00 49).
, then press the desired 2-digit number
-
LOWER
(HYPHEN)
STOP
Enter the phone number up to 30 digits in length.
3
4
●
To enter a hyphen in a phone number, press
START/COPY/SET
.
LOWER
Press START/COPY/SET .
NAME=
Enter the station name, up to 10 characters, by
following the instructions on page 14.
5
6
START/COPY/SET
Press
.
●
To program other stations, repeat steps 2 to 6.
Helpful hint:
●
To confirm stored phone numbers and
station names, print a telephone number
list (see page 66).
Press STOP .
7
To erase a stored number and
station name
To keep the phone number secret
SECRET
Press
(direct call station 3) after
Press STOP in step 3 to erase the phone number.
entering the phone number.
DELETE
Press
in step 5 until all of the characters are erased. Then
START/COPY/SET
(direct call station 5) repeatedly
●
●
The phone number will not appear on the display
and on the telephone number list.
press
.
is not counted as a digit.
SECRET
33
Making voice calls using automatic dialing
DIGITAL SP-PHONE
Press
or lift the handset.
Direct call
stations
1
Speed dial
stations
Using one-touch dialing:
DIRECTORY
2a
For upper stations (1
Press the desired direct call station key.
-5)
For lower stations (6
-10)
LOWER
Press
station key.
, then press the desired direct call
Using speed dialing:
2b
Press
, then press
and the
DIRECTORY
desired 2-digit number (00
LOWER
-
49).
DIGITAL SP-PHONE
Transmitting documents using automatic
dialing
Insert the documents FACE DOWN.
Direct call
stations
1
Using one-touch dialing:
2a
For upper stations (1
-5)
Speed dial
stations
FACE DOWN
Press the desired direct call station key.
For lower stations (6
-10)
LOWER
Press
station key.
, then press the desired direct call
Using speed dialing:
2b
Press
, then press
and the
DIRECTORY
desired 2-digit number (00
-
49).
DIRECTORY LOWER
STOP
Fax auto redial
If there is no answer or the line is busy, the unit will
automatically redial the number up to 5 times.
This feature is also available for;
—receive polling (p. 38)
—delayed transmission (p. 39)
During auto redial, the display shows;
Display:
WAITING REDIAL
STOP
To cancel redialing, press
.
34
Electronic telephone directory
(selecting a station name in the directory)
The station names stored in memory are automatically registered into the electronic telephone directory in
alphabetical order. You can make a fax or voice call by selecting the desired station name on the display.
If you wish to send a fax, insert the documents into the document tray first.
Press
.
DIRECTORY
1
2
Display:
SELECT INDEX
¡
Press the dial key in which the first initial of the
station name is assigned (see the index table
below).
FACE DOWN
Dial keypad
Example: To search a name with starting “N”:
6
Press
until the first station name
with starting “N” is displayed. Press
until the desired name is
displayed.
OR
¡
Press
or
repeatedly until the desired
name is displayed.
Press START/COPY/SET .
DIRECTORY
START/COPY/SET
3
●
●
The unit will start dialing.
If a document is fed into the unit, the unit will start
transmission.
Dial
key
Dial
key
Index
Index
P, Q, R, S, 7
T, U, V, 8
W, X, Y, Z, 9
0
1
1
7
A, B, C, 2
D, E, F, 3
G, H, I, 4
J, K, L, 5
M, N, O, 6
2
3
4
8
9
0
Other symbols
5
6
(Used for speed
dialing)
#
35
Telephone
Voice contact
(talking to the caller during or after fax reception or
transmission)
You can have a conversation with the same call after the fax message is completed. This will save the extra
expense and time of making another call.
This feature works only when the other party’s unit is equipped with a voice contact feature.
Initiating voice contact
DIGITAL SP-PHONE
Press
while transmitting or
1
receiving documents.
Display:
VOICE STANDBY
●
Your unit will call the other party with a distinctive
ring.
FACE DOWN
When the other party answers, the unit will emit a
distinctive ring.
2
DIGITAL SP-PHONE
Press
start talking.
or lift the handset to
●
If you initiate voice contact during transmission,
you can talk after all the documents have been
transmitted.
●
If you initiate voice contact during reception, you
can talk after the current page of the document is
received.
DIGITAL SP-PHONE
Receiving a request for voice contact
If the other party initiates voice contact, your unit will emit a distinctive ring after transmission or reception is
completed.
DIGITAL SP-PHONE
When the distinctive ring is heard, press
or lift the handset, then start speaking.
Note:
●
If you do not answer within 10 seconds of hearing the distinctive ring;
— if in the ANS/FAX mode, your unit will play back a greeting message and record an incoming voice
message.
— if in the TEL/FAX, FAX or TEL mode, the line will be disconnected.
36
TONE, FLASH and REDIAL/PAUSE buttons
TONE button
TONE
The TONE ( ) button is used for rotary pulse dial
services and allows you to temporarily change from pulse
to tone mode during a dialing operation.
When you hang up, the unit will automatically return to
the pulse mode.
1
4
7
2
5
8
0
3
6
9
FLASH button
DIGITAL SP-PHONE
REDIAL/PAUSE
FLASH
The FLASH button functions as the hookswitch on a
regular phone. If you misdial or dial another phone
number, press the FLASH button firmly.
The FLASH button also allows you to use special
features of a host exchange (if connected) or local
telephone company services such as call waiting. For
further details, contact your local telephone company.
Note:
●
TONE, FLASH and PAUSE can be stored
into a phone number for automatic dialing.
Redialing the last number dialed
If the REDIAL/PAUSE button is pressed immediately after a dial tone is obtained, the last number dialed will
be redialed.
DIGITAL SP-PHONE
1. Lift the handset or press
.
2. Press
.
REDIAL/PAUSE
●
DIGITAL SP-PHONE
If the line is busy when using the
number up to 14 times.
button, the unit will automatically redial the
Entering pauses
If the REDIAL/PAUSE button is pressed during dialing, a pause will be inserted.
Example-1: When your unit is connected to a host exchange, insert a pause to get an outside line.
9
PAUSE
Phone number
Line access code
Example-2: If transmission errors occur when making an overseas transmission, add two pauses at the end
of the phone number.
International
access code
Country
code
Phone
number
PAUSE
PAUSE
37
Special sending features
Polling (retrieving fax documents)
The polling feature allows you to receive a document from another compatible machine where you pay for the
call. This saves the sending party the call charges.
Receive polling
To place a call and recover a document from another machine, follow the steps below. Make sure that no
documents have been fed into your unit and that the other party’s machine is ready for your call.
Dial keypad
Press MENU until the following is displayed.
1
2
3
Display: POLLING
START/COPY/SET
Press
.
NO.=
Enter the phone number by using regular dialing,
one-touch dialing, speed dialing or the electronic
telephone directory (see page 35).
START/COPY/SET
Press
.
MENU
4
START/COPY/SET
Transmit polling
A document stored in your unit can be recovered by another party’s machine.
To let other machines retrieve documents loaded on your unit, proceed as follows.
Insert the documents FACE DOWN.
1
FACE DOWN
Press MENU until the following is displayed.
2
Display:
POLLED
Press START/COPY/SET .
3
4
MODE=OFF
Press
or
to select “ON”.
MODE=ON
If this feature is not required, select
●
“OFF”.
START/COPY/SET
Press
.
5
MENU
POLLED ON
START/COPY/SET
Note:
●
This feature will not work when the unit is set to the TEL mode.
The caller pays for the document transmission.
When delayed transmission (see the next page) is set to ON, transmit polling is not available.
●
●
38
Delayed transmission
(sending a fax at a later time)
Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take
advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be
reserved to take place up to 24 hours in advance.
Insert the documents FACE DOWN.
1
Press MENU .
2
Display:
SYSTEM SET UP
DELAYED XMT
FACE DOWN
Dial keypad
2
5
Press
Press
Press
, then press
.
3
4
5
START/COPY/SET
.
MODE=OFF
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
●
MENU
Press START/COPY/SET .
START/COPY/SET
6
7
NO.=
Enter the phone number by using regular dialing,
one-touch dialing, speed dialing or the electronic
telephone directory.
START/COPY/SET
Press
.
8
9
TIME=12:00AM
Enter the transmission start time.
Example: 11:00 PM
1 1 0 0
Press
,
then press
to select PM.
●
You can select AM or PM by
pressing
.
START/COPY/SET
Press
.
10
11
Press MENU .
SEND AT 11:00PM
●
When the programmed time has come, the unit
will automatically start transmission.
Note:
●
You can receive, transmit and copy documents while delayed transmission is set to ON.
●
When transmit polling (see page 38) is ON, delayed transmission is not available.
39
Special receiving features
Remote fax receiving
(using an extension phone to receive a fax message)
If you have an extension phone on the same line, it is possible to receive a fax message. Use the extension
phone to dial the remote fax activation code.
This saves you from going to the facsimile unit and pressing START/COPY/SET .
Important:
●
To activate this feature, use a touch tone telephone as the extension phone and enter the remote fax
activation code FIRMLY.
●
The remote fax activation code is set to “
” as a pre-selected setting.
9
Receiving using an extension phone
When a call is received, lift the handset of the
1
2
extension phone.
When:
To the same line
—document reception is required,
—a slow beep is heard, or
—no sound is heard,
enter the remote fax activation code FIRMLY.
Extension phone
Hang up the handset.
3
●
The facsimile unit is activated for reception.
40
Changing the remote fax activation code
This code can be from 2 to 4 digits in length using numbers 0 through 9 and the character
.
Dial keypad
Press MENU .
MENU
1
2
3
4
5
Display: SYSTEM SET UP
1
4
7
2
5
8
0
3
6
9
4
1
Press
Press
Press
, then
.
REMOTE FAX ACT.
MODE=ON
START/COPY/SET
.
or
to select the desired setting.
If this feature is not required, select “OFF” .
●
START/COPY/SET
Press START/COPY/SET .
CODE= 9
Enter the new code.
6
Press START/COPY/SET .
7
Press MENU .
8
Note:
●
Some special telephone company services will require
you to press a service access code. If you subscribe to
such services, all or part of the remote fax activation
code must be different from the service access code.
If the remote fax activation code is set to “0000”, this
feature does not work properly.
●
41
Junk mail prohibitor
(preventing the reception of unwanted fax documents)
This feature prevents reception from facsimile machines whose phone numbers are not stored in one-touch
dialing and speed dialing.
Store the facsimile phone numbers from which you want to receive documents (see page 33).
Important:
●
This feature does not work when:
—the unit is set to the TEL mode,
—manual reception is performed,
—you have not stored any phone numbers in one-touch dialing or speed dialing, or
—the other party does not program their facsimile telephone number correctly.
Setting the junk mail prohibitor
Press MENU .
Dial keypad
MENU
1
Display: SYSTEM SET UP
1
4
7
2
5
8
0
3
6
9
Press
, then
.
2
4
2
3
4
JUNK MAIL PROH.
Press START/COPY/SET .
MODE=OFF
Press
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
START/COPY/SET
●
Press START/COPY/SET .
5
PRINTING
●
The unit will print a list of the telephone numbers
from where the unit can receive documents.
Confirm that the desired facsimile numbers are
listed.
Press MENU .
6
42
Receiving with a distinctive ring service
This feature can only be used by those who subscribe to a distinctive ring pattern service from their
telephone company. For more information on the availability of this service, please contact your
telephone company before setting this feature to ON.
The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a
different ringing pattern. When you use one of the phone numbers as a facsimile number, program the ringing
pattern assigned for fax into your unit. When the unit detects a call matching the selected distinctive ringing
pattern, the unit will activate depending on the receive mode setting.
Setting the distinctive ringing pattern
Program the ring pattern assigned for fax. Ringing patterns that can be programmed are;
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long rings)
OFF: Turns off the ring pattern detection feature (pre-selected setting).
Press MENU .
MENU
Dial keypad
1
2
3
4
5
Display:
SYSTEM SET UP
RING DETECTION
1
4
7
2
5
8
0
3
6
9
Press
Press
Press
, then 3 1 .
START/COPY/SET
.
MODE=OFF
or
to select the ring pattern
assigned for the facsimile number.
START/COPY/SET
START/COPY/SET
Press
.
PRINTING
The unit will print an information list.
Press MENU .
●
6
How the unit will answer in each receive mode
¡
ANS/FAX mode: When a distinctive ringing pattern that matches your selection is detected, the unit will
automatically answer the line and activate the fax function to receive documents.
If other ringing patterns are received, the unit will activate the fax function or the
answering system depending on the call.
¡
TEL/FAX mode: When a distinctive ringing pattern that matches your selection is detected, the unit will
automatically answer the line and activate the fax function to receive documents.
If other ringing patterns are received, the unit will ring until you answer the call.
¡
¡
TEL mode:
FAX mode:
In this mode, you have to answer all calls manually.
In this mode, the unit will answer all calls and activate the fax function.
Note:
●
The unit automatically answers a distinctive ring call after the second ring. To change the number of rings,
change the FAX mode ring count (see “Setting the FAX mode ring count” on page 58) after setting the
ringing pattern.
43
Answering device
Recording your own greeting messages
You can record your own greeting messages. The recording time is limited to 16 seconds for each message.
We suggest recording a greeting message within 12 seconds for optimum performance.
● As for the ANS/FAX greeting message, you can choose from 16 seconds or 60 seconds of recording time
(see page 63).
Suggested messages
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
ANS/FAX greeting message
TEL/FAX greeting message
“This is (your name, business and/or telephone number). Please
wait for someone to answer your call. To send a fax, start
transmission.”
“This is (personal name). Please leave your name and message
after the beep.”
Mailbox 1 greeting message
Mailbox 2 greeting message
Mailbox 3 greeting message
Message transfer greeting
“This is a transferred message from (your name, business and/or
telephone number). Please enter your remote ID (mailbox 1-3
password) for remote operation.”
Note:
●
If you do not record messages, pre-recorded messages will be played to the caller (see pages 25, 46 and 49).
Recording a greeting message
Open the station key panel.
1
2
Press SELECT until the following is displayed.
Station key panel
■ For the ANS/FAX greeting:
SELECT
Display: ANS-GREETING
■ For the TEL/FAX greeting:
TEL-GREETING
■ For mailbox 1-3 greeting:
BOX2-GREETING
■ For the message transfer greeting:
TRNS-GREETING
Example: Mailbox 2
VOLUME
REC
REC
Press
.
Microphone
3
4
●A long beep will sound.
STOP
Speak clearly 20 cm (8 inches) away from the microphone.
● The display will show the elapsed recording time.
Example: ANS/FAX greeting
ANS REC.
When finished, press STOP .
02s
Note:
5
● The unit will repeat your message. Adjust the
VOLUME
● If you make a mistake while recording,
repeat from step 2.
volume using
.
44
Checking the greeting messages
Open the station key panel.
Station key panel
1
2
SELECT
Press
until the desired greeting is
SELECT
displayed.
Example: Mailbox 3 greeting
Display:
BOX3-GREETING
CHECK
Press
● After the beep, the unit will play back the
message. Adjust the volume using
.
3
.
VOLUME
VOLUME
CHECK
Erasing your own recorded greeting messages
Open the station key panel.
Station key panel
1
SELECT
Press
until the desired greeting is
SELECT
2
3
displayed.
Example: Mailbox 2 greeting
Display:
.
BOX2-GREETING
ERASE
Press
ERASE OK?
↕
YES:PRESS SET
Press START/COPY/SET .
STOP
4
5
GREETING ERASED
START/COPY/SET
ERASE
Press STOP .
Note:
● If you erase your own recorded greeting messages,
the pre-recorded greeting messages will be played
instead.
45
Voice mailbox
(how callers can leave you private messages)
This unit has three mailbox memories. Your caller can leave a private message in a specific mailbox. Only the
person who knows the password can retrieve a message from a mailbox. This feature is useful when you use
this unit with other people and a caller would like to leave a message for a specific person.
To use a mailbox
1. Program the mailbox password if necessary (see below).
2. Inform the mailbox number to callers or the message will be recorded in common memory.
3. Set the unit to the ANS/FAX mode (see page 29).
Mailbox greeting messages
The unit has a pre-recorded greeting message for each memory. You can record your own greeting messages
(see page 44).
Example of a pre-recorded greeting message (e.g. Mailbox 1)
This is mailbox 1.
Please leave your name and message after the beep.
Programming the mailbox password
Each mailbox password is pre-set as “555”. If you do not program your own password, you do not need to
enter a password to listen to the messages in a mailbox (see the next page).
If you wish to prevent other users from retrieving messages, program a password for your mailbox. Choose any
3-digit number except a number using digits 0 or 7.
The mailbox password must be different from the first 2 digits of the remote operation ID (page 52).
Press MENU .
Dial keypad
MENU
1
2
Display: SYSTEM SET UP
5
1
For mailbox 1, press
For mailbox 2, press
For mailbox 3, press
, then
.
1
4
7
2
5
8
0
3
6
9
BOX1 PASSWORD
5
2
, then
.
BOX2 PASSWORD
5
3
, then
.
START/COPY/SET
BOX3 PASSWORD
START/COPY/SET
Press
.
3
NO.=
Enter the new password.
4
5
Press START/COPY/SET .
● To program other passwords, repeat from step 2.
Press MENU .
6
46
How incoming messages are recorded in a mailbox
Suggested message:
Call your unit from a touch tone telephone.
Hello! We are unable to answer right now.
1
●
The ANS/FAX greeting message will be played.
To send a fax, please start transmission.
To leave a voice message, please speak
after the beep. To leave a private message,
please press
number 1, 2, or 3. Thank you.
and the desired mailbox
Press
and the desired mailbox number (
,
1
2
or
).
2
3
●
A mailbox greeting message will be played.
This is mailbox (1–3).
Please leave your name and message
after the beep.
After the beep, leave a message.
3
Recording a memo message and a telephone conversation
MAIL BOX
You can record a memo message and a telephone conversation into a mailbox. Press
until
the desired mailbox number is displayed and follow the instructions on page 28.
●
If you record a telephone conversation, choose the desired mailbox number after lifting the handset.
Listening to messages in a mailbox
When there is a new message in a mailbox,
—the mailbox number indicator will flash, and
—a slow beep will sound if the mailbox alert is set to ON (see the next page).
Example: Mailbox 2
Mailbox number
indicator
MAIL BOX
number is displayed.
Press
until the desired mailbox
1
2
3
1
2
MAIL BOX
Example: Mailbox 2
Display:
BOX2
02
■ If you have not programmed your own
password:
Dial keypad
NEW MSGS. PLAY BACK
Press
or
.
■ If you program your own password:
Press
, then enter
NEW MSGS. PLAY BACK
your password.
PASSWORD=
●
The unit will play back the new recorded
messages.
STOP
NEW MSGS. PLAYBACK
Station key panel
To exit the mailbox, press STOP
.
3
Note:
● REPEAT , SKIP , STOP , QUICK and SLOW can be used during playback (see page 27).
ALL MSGS. PLAY BACK
●To listen to all of the recorded messages, open the station key panel and press
in step 2.
47
Voice mailbox (cont.)
Erasing recorded messages in a mailbox
Erasing a specific message in a mailbox
ERASE
Press
while the message you want to erase is
playing.
MAIL BOX
Erasing all messages in a mailbox
MAIL BOX
number is displayed.
Press
until the desired mailbox
1
Example: Mailbox 1
Display:
BOX1
02
ERASE
Press
.
BOX1 ERASE OK?
↕
2
3
YES:PRESS SET
START/COPY/SET
Press START/COPY/SET .
ERASE
ERASE COMPLETED
Setting the mailbox alert
This feature allows your unit to alert you with a slow beep that a caller’s message is recorded in a mailbox.
MENU
Press
.
Dial keypad
MENU
1
2
3
4
Display:
SYSTEM SET UP
MAIL BOX ALERT
1
4
7
2
5
8
0
3
6
9
0
Press
, then 5
.
Press START/COPY/SET .
MODE=OFF
START/COPY/SET
Press
or
to select “ON”.
MODE=ON
●
If this feature is not required, select “OFF”.
Press START/COPY/SET .
5
MENU
Press
.
6
48
Transferring incoming call messages
This feature allows your unit to call a desired telephone number or pager phone number each time an
incoming voice message is recorded in a common or mailbox memory.
You can choose either Message Transfer or Pager Call for each memory.
Message Transfer: Program the transfer phone number first. When an incoming message is recorded in your
unit, the message will be transferred. You can retrieve the message during the same call by the remote
operation.
Pager Call: Program the pager phone number first. When an incoming call is recorded, your pager will be
called. Call your unit and retrieve the message by the remote operation.
—This feature is available in the ANS/FAX mode.
—For details on the remote operation, see page 51.
—Use a touch tone telephone to access your unit.
An incoming voice message is recorded in a specific memory (common, mailbox1-3).
Your unit dials the transfer phone number or pager number.
Message Transfer
Pager Call
The transferred phone rings, then
Your pager beeps.
answer the call.
Call your unit to retrieve the message
Your unit will play the message
by the remote operation.
transfer greeting. ƒ
within 60 seconds
Enter the remote operation ID (see
page 52) or mailbox password (see
page 46).
ƒ
The unit has a pre-recorded message
transfer greeting.
—“This is a telephone answering
system. Please enter your remote
ID (mailbox 1-3 password) for
remote operation.”
Retrieve the message by the remote
operation.
49
Transferring incoming call messages (cont.)
Setting the message transfer/pager call
MENU
Press
.
1
2
Display:
SYSTEM SET UP
For common message transfer,
press , then
.
6 0
COMMON MSG TRNSF
For mailbox 1 message transfer,
press , then 6 1 .
BOX1 MSG TRNSF
For mailbox 2 message transfer,
Dial keypad
MENU
2
press
, then 6
.
BOX2 MSG TRNSF
For mailbox 3 message transfer,
6 3
1
4
7
2
5
8
0
3
6
9
press
, then
.
BOX3 MSG TRNSF
Press START/COPY/SET .
3
4
MODE=OFF
Press
or
to select the desired setting.
MESSAGE: Transfers incoming messages.
REDIAL/PAUSE
PAGER:
OFF:
Calls your pager.
Turns off this feature.
START/COPY/SET
START/COPY/SET
Press
.
5
6
NO.=
a: If you selected “MESSAGE” in step 4:
Enter the telephone number where the
message is to be transferred.
b: If you selected “PAGER” in step 4:
Enter your pager phone number.
● If this feature does not work properly, press
more than one time at the
REDIAL/PAUSE
end of your pager phone number to extend the
paging time.
If you wish to display a message on your
pager, enter the message after your pager
phone number and
.
REDIAL/PAUSE
Programming methods may vary depending on
the pager company. Contact your pager
company for details.
● You may enter a total of 46 digits and/or
pauses.
Note:
● This feature can be turned on/off remotely
from a touch tone phone (see page 55).
Press START/COPY/SET .
7
MENU
Press
.
8
50
Operating the answering device from a remote
phone
The following operations are available from a remote location with a touch tone telephone.
Set the unit to the ANS/FAX mode in the AUTO RECEIVE mode before going out (see page 24).
Dial key
Remote command
Page
55
Dial key
Remote command
Page
55
0
Skips the greeting message
Stops re-recording of a greeting
message
9
1
2
Repeats a message
Skips a message
54
54
54
54
4
5
Erases a specific message
Erases all messages
53
53
4
5
6
New message playback
Turns on message transfer/
pager call for incoming
messages
All message playback
Room monitor
8 1
55
55
54
55
Turns off message transfer/
pager call for incoming
messages
2
7
8
Re-records a greeting message
Remote operation card
Please cut out and carry this card for assistance with the remote operation use.
Mailbox Remote Operation
Notice of Remote Operation
■ Recording a message in a
mailbox:
1. Call your unit.
●
The remote operation is available
only from a touch tone phone when
the unit is in the ANS/FAX mode.
2. Press
and the mailbox no.
●
When the unit is in the TEL mode,
call your unit and wait for 15 rings.
The answering system will
temporarily answer the line. Enter
the remote operation ID during the
greeting message.
3
(
1
,
2
or
).
3. Leave a message.
■ Retrieving messages from a
mailbox:
1. Call your unit.
The unit will switch to the ANS/FAX
mode.
2. Press
and the mailbox no.
●
●
When you press any key, press
firmly.
2
3
(
1
,
or
).
3. Enter the mailbox password
.
4. Press the remote command
key (see the reverse side).
9
To send a document, press
When a fax tone is heard, start
transmission.
.
51
Operating the answering device from a remote
phone (cont.)
Programming the remote operation ID
The remote operation ID is used to access the answering device common memory.
Choose any 3-digit number except a number using digits 0 or 7.
Make sure that the first 2-digits of the remote operation ID are different from the mailbox password (page 46).
Press MENU .
1
Display:
SYSTEM SET UP
REMOTE ANS ID
Dial keypad
MENU
Press
, then 1 1 .
2
3
1
4
7
2
5
8
0
3
6
9
Press START/COPY/SET .
ID=111
Enter the desired number.
4
5
6
START/COPY/SET
START/COPY/SET
Press
.
Press MENU .
Answering Device Remote Operation
1. Call your unit.
Key
0
Remote Command
Skips the greeting message
Repeats a message
2. Enter the remote operation ID
during the greeting
message.
1
2
Skips a message
3. Press the remote command
key (see the right) within 4
seconds.
New message playback
All message playback
Room monitor
4
5
6
or
7
9
Re-records a greeting message
Wait for 4 seconds. All the
recorded messages will be
played back.
Stops re-recording of a
greeting message
4
5
Erases a specific message
Erases all messages
8 1
Message transfer/Pager call ON
2
8
Message transfer/Pager call
OFF
52
Listening to messages in common memory
Call your unit.
1
Enter the remote operation ID during the ANS/FAX
greeting playback.
— The voice guide will tell you the number of new
recorded messages.
Example of the voice guide:
2
3 new messages in common memory.
No new messages in mailbox.
4
Press
OR
Press
to listen to the new recorded messages.
3
5
or wait for 4 seconds to listen to all of the
recorded messages.
Listening to messages in a mailbox
Call your unit.
1
Example of mailbox greeting message:
1
Press
and the desired mailbox number (
,
This is mailbox (1-3).
2
3
or
) during the ANS/FAX greeting playback.
2
3
Please leave your name and message
after the beep.
Enter the mailbox password during the mailbox
greeting message.
— If you have not programmed your own mailbox
password, enter “555 (pre-selected setting)” as
the mailbox password (see page 46).
Example of the voice guide:
— The voice guide will tell you the number of new
recorded messages.
3 new messages in mailbox (1-3).
4
Press
OR
Press
to listen to the new recorded messages.
4
5
or wait for 4 seconds to listen to all of the
recorded messages.
To listen to messages in another memory after playback
0
1. Press
or
and
(for common memory), then enter the remote operation ID.
1
2
3
Press
and the desired mailbox number (
,
or
), then enter the mailbox password during the
mailbox greeting message.
● If you have not programmed your own mailbox password, enter “555 (pre-selected setting)” as the
mailbox password (see page 46).
4
5
2. Press
or
to play back messages.
53
Operating the answering device from a remote
phone (cont.)
During playback
■ Repeating a message
1
Press
to play the current message.
1
—If you press
within 5 seconds of playback, the previous message will be played.
■ Skipping a message
2
Press
to play back the next message.
Example of the voice guide:
Note:
Not enough recording time. Please erase
unnecessary messages.
● If you hear the voice guide after playing back the
messages, memory is full. Erase some or all of the
messages.
Erasing incoming messages from memory
■ Erasing a specific message from memory
4
Press
is played.
when the message you want to erase
Example of the voice guide:
—A long beep and the voice guide will be played.
Then the unit will continue with the next message.
The message has been erased.
■ Erasing all messages from a specific memory
You can erase all of the recorded messages from the common memory and each mailbox memory.
To erase all of the messages in a mailbox, you must first select the mailbox.
5
Press
when you want to erase the messages
Example of the voice guide:
in a specific memory.
—A long beep and the voice guide will be heard.
All messages have been erased.
Other remote operations
■ Monitoring the room sound
You can monitor the sound in the room where the unit is installed.
6
Press
during the remote operation.
—You can monitor the room sound for about 30 seconds.
Note:
6
● After 30 seconds, a beep sounds. To continue monitoring, press
again within 10 seconds.
54
■ Recording a marker message
After playing back the recorded messages, you can leave an additional message.
Example of the voice guide:
1. Wait for the voice guide indicating the end of the
remote operation.
All messages have been played.
2. Wait about 10 seconds until the voice guide is
played.
Please leave your name and message
after the beep.
3. Leave a message after the beep.
■ Re-recording a greeting message
You can change the contents of the greeting messages for the ANS/FAX mode and mailbox memories.
To re-record a mailbox greeting message, you must first select the mailbox.
1. Press
to start recording during the remote operation.
7
—A long beep will sound.
2. Speak up to 16 seconds.
—If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1
within 10 seconds.
3. When finished, press
.
9
—The new greeting message will be played.
■ Turning the message transfer/pager call on or off
You can remotely turn on or off the message transfer/pager call for incoming messages. You must program
a transfer phone number or a pager number in advance (see page 50).
Example of the voice guide:
Press
to turn ON the message transfer/pager
8
1
Message transfer is set.
Tansfer phone number is 123456789.
or
call during the remote operation.
Pager call is set.
Pager number is 098765432.
8
2
Press
to turn OFF the message
Message transfer is off.
or
transfer/pager call.
Pager call is off.
—If a transfer phone number or a pager number is
not programmed, the voice guide will be played.
You cannot turn this feature on.
Transfer phone number is not set.
or
Pager number is not set.
■ Skipping the greeting message
You can skip the greeting message.
0
Press
during the greeting message playback.
—The unit will skip the rest of the greeting message.
55
Special settings
Summary of user programmable features
Basic features
Code
#01
#02
#03
#04
#05
#06
#07
#08
#09
#10
#11
Feature
SET DATE & TIME
Availabe settings
Pre-selected settings Page
13
14
15
YOUR LOGO
YOUR TELEPHONE NUMBER
PRINT TRANSMISSION REPORT
AUTO RECEIVE MODE
ANS/FAX RING COUNT
FAX RING COUNT
ERROR, ON, OFF
ANS/FAX, FAX
ERROR
ANS/FAX
2 rings
2 rings
TEL
67
29
57
58
31
58
59
52
1-4 rings, TOLL SAVER, RINGER OFF
1–4 rings
MANUAL RECEIVE MODE
TEL/FAX DELAYED RING
RECORDING TIME
TEL, TEL/FAX
1–4 rings
2 rings
VOX
VOX (unlimited), 1 MIN
REMOTE ANS ID
ID=111
Advanced features
Code
#21
#22
#23
#24
#25
#26
#30
#31
#39
#41
#42
#43
#46
#47
#50
#51
#52
Feature
Availabe settings
OUT, IN
Pre-selected settings Page
LOGO POSITION
OUT
ON
60
67
60
42
39
69
59
43
61
41
61
62
62
63
48
46
46
46
JOURNAL AUTO PRINT
OVERSEAS MODE
ON, OFF
ON, OFF
OFF
JUNK MAIL PROHIBITOR
DELAYED TRANSMISSION
AUTO CALLER LIST
ON, OFF
OFF
ON, OFF
OFF
ON, OFF
ON
SILENT FAX RECOGNITION RING
RING DETECTION
3–6 rings
3 rings
OFF
OFF, A, B, C, D
NORMAL, DARKER
ON, OFF
LCD CONTRAST
NORMAL
ON/CODE=
OFF
REMOTE FAX ACTIVATION CODE
MESSAGE ALERT
9
ON, OFF
RECORDING TIME ALERT
FRIENDLY RECEPTION
FAX VOICE GUIDANCE
MAIL BOX ALERT
ON, OFF
OFF
ON, OFF
ON
ERROR, ON, OFF
ON, OFF
ON
OFF
BOX1 PASSWORD
555
BOX2 PASSWORD
555
#53
#54
BOX3 PASSWORD
COMMON GREETING MESSAGE
RECORDING TIME
555
16s, 60s
16s
63
#60
#61
#62
#63
#70
#80
#89
COMMON MESSAGE TRANSFER
MAIL BOX1 MESSAGE TRANSFER
MAIL BOX2 MESSAGE TRANSFER
MAIL BOX3 MESSAGE TRANSFER
FAX PAGER
OFF, MESSAGE, PAGER
OFF, MESSAGE, PAGER
OFF, MESSAGE, PAGER
OFF, MESSAGE, PAGER
ON, OFF
OFF
OFF
OFF
OFF
OFF
NO
50
50
50
50
64
65
65
SET DEFAULT
YES, NO
HANDSET SWITCH
USE HANDSET, NO HANDSET
USE HANDSET
56
Setting the ANS/FAX mode ring count
This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode.
You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF.
TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are
any new voice messages. If the unit answers on the second ring, there is at least one new
recorded message. If the unit answers on the fourth ring, there are no new recorded
messages. To save the toll charges for the call, hang up immediately when you hear the third
ring. The third ring indicates that there are no new messages.
RINGER OFF: The unit will answer without ringing.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
Dial keypad
Press MENU .
MENU
1
2
3
4
5
6
Display:
SYSTEM SET UP
ANS/FAX RING
Press
Press
, then 0 6 .
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
RING=2
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
Press MENU .
57
Setting the FAX mode ring count
This feature determines the number of rings after which the unit answers a call in the FAX mode.
You can choose from 1 to 4 rings.
Helpful hints:
● To answer a call before the unit does, increase the number of rings.
● If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease
the number of rings.
Press MENU .
1
Dial keypad
Display:
SYSTEM SET UP
FAX RING
MENU
0
7
Press
Press
, then
.
2
3
4
5
6
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
RING=2
Press
or
to select the desired number.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Setting the TEL/FAX mode ring count
This feature determines the number of rings after which the unit automatically answers a call in the TEL/FAX
mode.
You can choose from 1 to 4 rings.
Press MENU .
Dial keypad
MENU
1
2
3
4
5
Display: SYSTEM SET UP
0
9
Press
Press
, then
.
1
4
7
2
5
8
0
3
6
9
TEL/FAX RING
START/COPY/SET
.
RING=2
Press
Press
or
to select the desired number.
START/COPY/SET
START/COPY/SET
.
Press MENU .
6
Note:
●
If you increase the number of rings, you may not be able to receive documents from some older types of
facsimile machines.
58
Setting the silent fax recognition ring count
When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without
ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of
rings (3 to 6 rings), the unit will switch back to the fax mode. This is for machines that do not send a calling
tone.
Press MENU .
1
Dial keypad
Display:
MENU
SYSTEM SET UP
3
0
Press
Press
, then
.
2
3
4
5
1
4
7
2
5
8
0
3
6
9
SILENT FAX RING
START/COPY/SET
.
RING=3
Press
or
to select the desired number.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
6
Note:
●
If you increase the number of rings, you may not be able to receive documents from some older types of
facsimile machines.
Changing the caller’s recording time
You can change the length of recording time for an incoming message.
VOX (unlimited): The unit records an incoming message as long as the caller speaks (pre-selected setting).
1 MIN (1 minute): The unit will record each incoming message up to 1 minute.
Press MENU .
Dial keypad
1
MENU
Display:
SYSTEM SET UP
1
0
Press
, then
.
1
4
7
2
5
8
0
3
6
9
2
3
RECORDING TIME
MODE=VOX
Press START/COPY/SET .
Press
Press
or
to select the desired setting.
4
5
6
START/COPY/SET
START/COPY/SET
.
Press MENU .
59
Changing the logo print position
The logo, telephone number, date, time and page number can be printed on the transmitted document from
your unit in the following manner.
OUT: Outside of the transmitted document’s paper size (pre-selected setting).
IN:
1
2
3
4
5
6
Inside of the transmitted document’s paper size.
Press MENU .
Dial keypad
MENU
Display: SYSTEM SET UP
Press
, then
.
2
1
1
4
7
2
5
8
0
3
6
9
LOGO POSITION
Press START/COPY/SET .
MODE=OUT
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
Press MENU .
Sending documents overseas
You may experience difficulty in transmitting documents overseas. This feature will make sending documents
easier as the transmission speed is slowed down. Before starting the transmission procedure, follow the steps
below.
Press MENU .
1
Display: SYSTEM SET UP
Dial keypad
MENU
Press
, then 2 3 .
2
3
OVERSEAS MODE
1
4
7
2
5
8
0
3
6
9
Press START/COPY/SET .
MODE=OFF
Press
or
to select “ON”.
MODE=ON
If this feature is not required, select “OFF”.
4
●
START/COPY/SET
START/COPY/SET
Press
.
5
6
60
Note:
●
After transmission, this feature will be turned
off automatically.
Press MENU .
Changing the display contrast
Use this feature to adjust the brightness of the display.
NORMAL: (Pre-selected setting)
DARKER: Used when the display contrast is too light.
Press MENU .
Dial keypad
MENU
1
2
3
4
5
6
Display:
SYSTEM SET UP
LCD CONTRAST
Press
Press
, then
.
3
9
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
MODE=NORMAL
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
Press MENU .
Setting the message alert
When this feature is on, the unit will let you know with a slow beep that a caller’s message is recorded in
common memory.
Press MENU .
Dial keypad
MENU
1
2
3
4
Display:
SYSTEM SET UP
MESSAGE ALERT
4
2
Press
Press
Press
, then
.
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
MODE=OFF
or
to select “ON”.
MODE=ON
START/COPY/SET
● If this feature is not required, select “OFF”.
Press START/COPY/SET .
Press MENU .
5
6
61
Setting the recording time alert
With this feature, when the remaining time to record incoming messages becomes less than 60 seconds, the
unit will alert the user with a slow beep.
Press MENU .
Dial keypad
MENU
1
2
3
4
Display: SYSTEM SET UP
1
4
7
2
5
8
0
3
6
9
4
3
Press
, then
.
REC. TIME @ALERT
START/COPY/SET
Press
Press
.
MODE=OFF
or
to select “ON”.
MODE=ON
● If this feature is not required, select “OFF”.
START/COPY/SET
START/COPY/SET
Press
.
5
6
Press MENU .
Setting the friendly reception
The friendly reception feature allows you to receive fax documents automatically without pressing
START/COPY/SET . See page 23 for further details.
If you set this feature to OFF, you will have to press START/COPY/SET to receive fax documents each time
a fax is received.
Press MENU .
Dial keypad
MENU
1
2
3
4
5
Display: SYSTEM SET UP
Press
, then
.
4
6
1
4
7
2
5
8
0
3
6
9
FRIENDLY RCV
Press START/COPY/SET .
MODE=ON
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
Press MENU .
6
Note:
●
If you set the fax voice guidance feature to OFF (see the next page), you cannot hear the friendly reception
message.
62
Setting the fax voice guidance
One of the following choices is available (see pages 19 and 23).
ON:
The voice guidance message regarding fax transmission/reception and friendly reception will be
heard after every transaction (pre-selected setting).
OFF:
The fax voice guidance will not be heard.
ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail.
Press MENU .
Dial keypad
MENU
1
2
3
4
5
6
Display:
SYSTEM SET UP
FAX GUIDANCE
4
7
Press
Press
Press
, then
.
1
4
7
2
5
8
0
3
6
9
START/COPY/SET
.
MODE=ON
or
to select the desired setting.
Press START/COPY/SET .
START/COPY/SET
Press MENU .
Changing the recording time for the ANS/FAX
greeting message
You can choose from 16 seconds or 60 seconds of recording time.
Press MENU .
Dial keypad
MENU
1
2
3
Display: SYSTEM SET UP
5
4
Press
Press
Press
, then
.
1
4
7
2
5
8
0
3
6
9
GREETING TIME
START/COPY/SET
.
MODE=16s
or
to select the desired setting.
4
5
START/COPY/SET
Press START/COPY/SET .
Press MENU .
6
Note:
● If you change the greeting message time to 60 seconds, we recommend that you inform the caller in the
ANS/FAX greeting message to press
9 before starting fax transmission.
● If you change the greeting message time to 16 seconds from 60 seconds, your recorded ANS/FAX greeting
message will be deleted. Re-record a greeting message (see page 44).
63
Signaling your pager that you have received a
fax document
This feature allows your unit to call your pager when your unit receives a fax message.
This feature only works with an automatic pager.
Press MENU .
1
Display: SYSTEM SET UP
Dial keypad
MENU
Press
, then
.
7
0
2
3
4
FAX PAGER
MODE=OFF
1
4
7
2
5
8
0
3
6
9
Press START/COPY/SET .
Press
or
to select “ON”.
MODE=ON
REDIAL/PAUSE
● If this feature is not required, select “OFF”.
START/COPY/SET
Press START/COPY/SET .
5
6
NO.=
Enter your pager phone number.
●
If this feature does not work properly, press
more than one time at the end
of your pager phone number to extend the paging
time.
REDIAL/PAUSE
If you wish to display a message on your pager,
enter the message after your pager phone
number and
.
REDIAL/PAUSE
Programming methods may vary depending on
the pager company. Contact your pager company
for details.
●
You can enter a total of 46 digits and/or pauses.
START/COPY/SET
Press
.
7
Press MENU .
8
Note:
●
This feature is not available when the receive mode is
set to the TEL mode.
64
Resetting the advanced features
Use this feature to return the advanced features (see page 56) to their pre-selected settings.
Press MENU .
Dial keypad
MENU
Display:
SYSTEM SET UP
1
2
3
Press
Press
, then
.
8
0
1
4
7
2
5
8
0
3
6
9
SET DEFAULT
RESET=NO
START/COPY/SET
.
Press
Press
or
to select “YES”.
4
5
RESET=YES
STOP
START/COPY/SET
START/COPY/SET
.
RESET OK?
If this feature is not required, press STOP .
again for confirmation.
Press START/COPY/SET
6
7
RESET COMPLETED
Press MENU .
Setting the handset switch
This unit can work without the handset and handset cradle. When you do not use the handset and cradle, set
this feature to “NO HANDSET”.
USE HANDSET: Choose when you use the handset and handset cradle (pre-selected setting).
NO HANDSET: Choose when you do not use the handset and handset cradle.
Dial keypad
MENU
Press MENU .
Display:
1
2
3
4
5
6
SYSTEM SET UP
HANDSET SWITCH
USE HANDSET
1
4
7
2
5
8
0
3
6
9
Press
, then
.
8
9
Press START/COPY/SET .
Press
or
to select the desired setting.
START/COPY/SET
Press START/COPY/SET .
Note:
●
After you select “NO HANDSET”, disconnect
and connect the power cord.
Press MENU .
65
Printing reports and lists
You can print out the following reports and lists from your unit.
Basic feature list— provides you with the current settings of the basic features (see page 56).
Advanced feature list— provides you with the current settings of the advanced features (see page 56).
Telephone number list— provides you with phone numbers and their station names which are stored in
automatic dialing. Phone number codes are as shown below.
P: A pause has been entered.
F: A flash has been entered.
[ ]: A secret phone number has been entered. (The telephone number is not printed.)
Journal report— keeps records of fax transmissions and receptions (see page 68 for a sample of the report).
This report will be printed automatically after every 35 fax communications, but also can be printed manually.
You can change the setting of the journal auto print feature (see the next page).
Transmission report—provides you with a printed record of the fax transmission result (see the next page
and page 68 for a sample of the report).
Caller list— is useful for keeping a record of the last 20 callers after subscribing to Caller ID Service. For
further details, see page 69.
How to print reports and lists
Press MENU until the following is displayed.
1
Display:
Dial keypad
PRINT LIST
MENU
For the basic feature list, press , then
.
1
2
1
4
7
2
5
8
0
3
6
9
BASIC LIST
, then
For the advanced list, press
.
2
ADVANCED LIST
For the telephone number list, press
, then
.
3
STOP
START/COPY/SET
TEL NO. LIST
For the journal report, press , then 4 .
JOURNAL REPORT
5
For the caller list, press
, then
.
CALLER LIST
START/COPY/SET
Press
to start printing.
3
PRINTING
●
To interrupt printing, press STOP .
After printing, press MENU .
4
66
Setting the transmission report printing
One of the following choices is available.
ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting).
ON:
OFF:
The report will always print out, indicating whether fax transmission is successful or not.
The report will not print.
Dial keypad
Press
Press
.
MENU
MENU
1
2
3
4
5
6
Display: SYSTEM SET UP
, then
.
1
4
7
2
5
8
0
3
6
9
4
0
TX-REPORT MODE
Press START/COPY/SET .
MODE=ERROR
Press
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
.
MENU
Setting the journal report to print automatically
This unit will automatically print a journal report after every 35 fax communications. After printing, the journal
report will still remain in memory and the oldest communication will be erased when a new communication
occurs.
When this feature is OFF, the unit will store the records of the last 35 fax communications, but the unit will not
print the journal report.
Press
.
MENU
Dial keypad
MENU
1
2
3
4
5
6
Display:
SYSTEM SET UP
AUTO JOURNAL
2
2
Press
Press
, then
1
4
7
2
5
8
0
3
6
9
.
START/COPY/SET
.
MODE=ON
Press
or
to select the desired setting.
START/COPY/SET
Press START/COPY/SET .
Press
.
MENU
67
Printing reports and lists (cont.)
Sample of a journal report
y JOURNAL
z
JAN. 25 1997 05:22PM
USAGE TIME MODE PAGES RESULT
NO. OTHER FACSIMILE START TIME
CODE
01 1234567
02 9998765
03 2121444
04 555556677
05
JAN. 21 02:14PM 00'25
TX
TX
RX
TX
TX
RX
OK
OK
OK
01
02
01
03
05
03
JAN. 21 02:17PM 00'38
JAN. 21 02:18PM 00'28
JAN. 22 10:35AM 00'58
01'50
COMMUNICATION ERROR (43)
OK
OK
Error code
(for service
personnel
use only)
Communication
messages (see below.)
Sample of a transmission report
y XMT REPORT
z
JAN. 20 1997 01:19PM
NO.
START TIME
USAGE TIME MODE PAGES RESULT
OTHER FACSIMILE
01 1234567
JAN. 20 01:18PM 00'51 TX COMMUNICATION ERROR (43)
00
Communication messages on the report
When a problem has occurred, one of the following messages will be printed on the transmission and journal
reports.
PRINTED MESSAGE
CODE
MEANING
●
41–47
FF
A transmission or reception error occurred. Try again or check
with the other party.
COMMUNICATION ERROR
●
●
●
●
DOCUMENT JAMMED
JUNKMAIL PROH. REJECT
MEMORY FULL
—
—
—
—
A document is jammed. Remove the jammed document (p. 74).
The junk mail prohibitor of your unit rejected fax reception.
The document was not received due to memory being full.
The document was not fed into the unit properly. Try again.
NO DOCUMENT
NO RESPONSE
● The receiving unit was busy or ran out of recording paper. Try
again.
—
● The START/COPY/SET button was pressed when the document
was not set properly. Set the document properly and press the
START/COPY/SET button after confirming the fax tone.
● The other party’s machine is not a facsimile. Check with the other
party.
●
●
PAPER JAMMED
PAPER OUT
The recording paper is jammed. Clear the jammed paper (p. 73).
—
—
The unit ran out of recording paper. Install a recording paper roll
(p. 9).
●
PRESSED THE STOP KEY
The STOP button was pressed, and fax communication was
canceled.
—
●
●
●
PRINTER OVERHEATED
THE COVER WAS OPENED
OK
The printer is overheated. Let the unit cool down.
The back cover was open. Close it and try again.
Fax communication was successful.
—
—
—
68
Setting the caller list to print automatically
This unit will automatically print a caller list after every 20 calls. After printing, the caller list will still remain in
memory and the oldest communication will be erased when a new communication is received.
Press
Press
.
MENU
Dial keypad
MENU
1
2
3
4
5
6
Display:
SYSTEM SET UP
2
6
, then
1
4
7
2
5
8
0
3
6
9
.
AUTO CALL. LIST
Press START/COPY/SET .
MODE=ON
Press
Press
Press
or
to select the desired setting.
START/COPY/SET
START/COPY/SET
.
.
MENU
Sample of a caller list
y CALLER LIST
z
JAN. 04 1997 04:37PM
NO.
TEL NO.
TIME OF CALL
ANSWER
NAME
01
02
03
04
ROGER DAVIS
SHARON SMITH
JOHN
345-3809
103-2238
345-3809
103-5555
JAN. 01 02:35PM
JAN. 02 08:35AM
JAN. 02 02:35PM
JAN. 04 08:45AM
FAX
TAM
TEL
MIKE SHARON
●
●
The NAME/TEL NO./TIME OF CALL are received through a Caller ID Service ( see page 17).
ANSWER : How the call was received by the unit.
—FAX: facsimile
—TAM: telephone answering machine
—TEL: telephone
—Blank: There was no response.
69
Troubleshooting
Error messages on the display
If the unit detects a problem, one or more of the following messages will appear on the display.
CAUSE & REMEDY
DISPLAY MESSAGE
●
There is something wrong with the unit. Contact our service personnel (see page 78).
CALL SERVICE
●
●
CHECK COVER
CHECK CRADLE
The back cover is open. Close it.
The handset and handset cradle have been removed.
—When you want to use the handset and cradle, install the handset cradle
correctly (see page 8).
—When you do not use them, set the handset switch to “NO HANDSET” (see
page 65). Then disconnect and connect the power cord again.
●
The document is not fed into the unit properly. Reinsert the document. If the
misfeeding occurs frequently, clean the document feeder rollers inside the unit
(see page 75). If the problem remains, adjust the feeder pressure (see page 74).
CHECK DOCUMENT
●
●
Memory (phone numbers, parameters, etc.) has been erased. Re-program.
CHECK MEMORY
FAX IN MEMORY
The unit has (a) document(s) in memory. See the other message’s instructions
to print out the document(s).
●
●
There is no room left in memory to record a voice message. Erase some or all of
the messages (see pages 26 and 48).
The memory is full of received documents. Install a new recording paper roll
(see page 9), or clear the jammed paper (see page 73).
MEMORY FULL
●
●
The receiving unit is busy or ran out of recording paper. Try again.
The unit ran out of recording paper. Install a recording paper roll (see page 9).
A recording paper jam occurred. Clear the jammed paper (see page 73).
NO RESPONSE
OUT OF PAPER
PAPER JAMMED
POLLING ERROR
REDIAL TIME OUT
●
●
The other fax machine does not have the polling function. Check with the other
party.
●
The receiving unit is busy or ran out of recording paper. Try again.
●
●
The document is jammed. Remove the jammed document (see page 74).
Attempted to transmit a document longer than 600 mm (23 /8"). Press the STOP
REMOVE DOCUMENT
5
button and remove the document (see page 74).
Divide the document into two or more sheets and try again.
●
●
A transmission error occurred. Try again.
The unit is too hot. Let the unit cool down.
TRANSMIT ERROR
UNIT OVERHEATED
70
Before requesting help
General
PROBLEM
CAUSE & REMEDY
I cannot make and receive
calls.
●
●
The power cord or telephone line cord is not connected. Check the
connections (see page 10).
I cannot make calls.
The dialing mode setting is wrong. Check the setting and change it to
TONE or PULSE (see page 10).
The unit does not work.
●
Disconnect the unit from the telephone line and connect to a known
working phone. If the working phone operates properly, call your service
center to have the unit repaired. If the working phone does not operate
properly, consult with your telephone company.
The unit does not ring.
●
●
The ringer volume is set to OFF. Adjust to a suitable level (see page 17).
If this button is pressed during dialing, a pause will be inserted. If this
button is pressed immediately after a dial tone is obtained, the last
number dialed will be redialed.
The REDIAL/PAUSE button
does not function properly.
The receive mode does not
function as explained on page
22.
●
●
A distinctive ringing pattern is set. Check it (see page 43).
During programming, I cannot
enter the remote fax activation
code, mailbox password or
remote operation ID.
All or part of the number is the same as another code, password or ID.
Change the number (see pages 41, 46 and 52).
Fax Transmission
PROBLEM
CAUSE & REMEDY
The other party complains
that letters on their received
document are distorted.
●
If your line has special telephone services such as call waiting, the
service may have been activated during fax transmission. Connect the
unit to a line that does not have such services.
●
●
An extension telephone on the same line is off the hook. Hang up and
try again.
The other party complains
that dirty patterns or black
lines appear on their received
documents.
The glass or rollers are dirty. Clean them (see page 75).
The other party complains
that they cannot send
documents.
●
The junk mail prohibitor is set to ON. Program their facsimile number
for automatic dialing (see page 33) or set the junk mail prohibitor to
OFF (see page 42).
●
●
Use the overseas transmission mode (see page 60).
Add two pauses at the end of the phone number (see page 37).
I cannot make an
international fax call.
71
For Assistance, Call 1-800-435-7329
Before requesting help (cont.)
Fax Reception
PROBLEM
CAUSE & REMEDY
I cannot receive documents
automatically.
●
●
The receive mode is set to the TEL mode. Set to the ANS/FAX,
TEL/FAX or FAX mode.
The time to answer the call may be too long. Decrease the number of
rings (see pages 57, 58 and 59).
●
●
The greeting message is too long. Shorten the message (see page 44).
The junk mail prohibitor is set to ON (see page 42).
●
●
The sender transmitted a faint document. Ask the sender to transmit a
clearer copy of the document.
The recording image is faint.
The recording paper roll is installed incorrectly. Make sure that the shiny
side of the paper is facing down and re-install the paper (see page 9).
The received document is
blank.
Answering Device
PROBLEM
CAUSE & REMEDY
●
No voice messages have been
recorded in the ANS/FAX mode.
The memory is full. Erase some or all of the messages (see pages 26
and 48).
●
●
Make sure that you use the remote operation ID correctly (see page 52).
I cannot retrieve recorded
messages from a remote phone.
Messages in the mailbox do
not play back.
The mailbox password is wrong. Enter the correct password (see page
46).
Copying
PROBLEM
CAUSE & REMEDY
●
●
The glass or rollers are dirty. Clean them (see page 75).
A dirty pattern or a black line
appears on the copied
documents.
The recording paper roll is installed incorrectly. Make sure that the shiny
side of the paper is facing down and re-install the paper (see page 9).
The copied document is blank.
If a power failure occurs....
●
●
●
The unit does not function.
The memory contents will not be erased.
If the programmed start time has passed during a power failure, delayed transmission will be attempted after
power is restored.
72
For Assistance, Call 1-800-435-7329
Clearing a recording paper jam
If the unit does not eject any recording paper during reception or copying, the recording paper has jammed.
Remove the jammed paper as shown below.
Open the back cover by lifting up the tabs located
Tab
1
on both sides, and press the green lever to release
the paper cutter.
Back cover
Green lever
Pull up the corners of the transparent guide and
Transparent guide
2
remove the jammed piece of paper.
●
If the transparent guide is not pulled up, press the
green lever again.
Replace the transparent guide and recording paper
roll in the proper direction, and insert the leading
edge of the paper between the recording paper roller
and the silver plate.
Recording paper roller
3
4
●
Make sure that there is no slack in the paper roll.
Silver plate
Close the back cover by gently pressing down on
both corners of the cover.
●
A message is printed.
When the recoding paper is set to the wrong side,
a message is not printed. Install the recording
paper correctly.
73
Clearing a document jam
If the unit does not release the original document during feeding, remove it as shown below.
Open the front cover by pressing the front cover
open button.
1
Remove the jammed document carefully.
2
Close the front cover by gently pressing down on
3
both corners of the cover.
Front cover
open button
Adjusting the feeder pressure
When no feeding or multiple feeding occurs frequently, adjust the feeder pressure.
Open the front cover by pressing the front cover
1
open button.
Lever
Shift the position of the lever by using an instrument
2
with a pointed end, like a clip or ball-point pen.
A
C
B
Position A: When documents do not feed
Position B: Standard position (pre-selected)
Position C: When documents multiple feed
Close the front cover by gently pressing down on
both corners.
3
Front cover
open button
74
Routine care
Removing the handset cradle
To save space or to use the unit mainly for faxes, you may remove the handset cradle.
Set the handset switch to “NO HANDSET”
1
(see page 65).
Hooks
Pull the hooks to the right in the order as shown,
2
while lifting up the handset cradle.
Disconnect and connect the power cord.
3
2
Caution:
1
●
If the handset and handset cradle have been removed
when you connect the power cord, an alarm will
sound and the following message will be displayed.
CHECK CRADLE
Set the handset switch to “NO HANDSET” (see page
65).
Cleaning the inside of the unit
If misfeeding occurs frequently or dirty patterns or black bands appear on a copied or transmitted document,
clean the document feeder rollers, sub roller, rubber flap, white plate and glass.
Disconnect the power cord and the telephone line
cord.
1
2
3
White plate
Rubber flap
Open the front cover by pressing the front cover
open button.
Document
feeder rollers
Sub roller
Clean the document feeder rollers and sub roller
with a cloth moistened with isopropyl rubbing
alcohol, and let dry thoroughly.
Clean the rubber flap with a cotton swab
moistened with isopropyl rubbing alcohol, and let
dry thoroughly.
4
Clean the white plate and glass with a soft dry
cloth.
5
6
7
Glass
Close the front cover by gently pressing down on
both corners of the cover.
Connect the power cord and the telephone line
cord.
Front cover open button
Caution:
●
Do not use paper products (such as paper towels or
tissues) to clean the inside of the unit.
75
General information
FCC information
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
If required by the telephone company, inform them
of the following.
FCC Registration No.:
(found on the bottom of the unit)
Ringer Equivalence No.:
(found on the bottom of the unit)
The particular telephone line to which the
equipment is connected.
CAUTION:
Any changes or modifications not expressly
approved by the party responsible for compliance
could void the user’s authority to operate this
device.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your local
telephone company.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN’s of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
NOTE:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment.
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of Part
68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
—Reorient or relocate the receiving antenna.
—Increase the separation between the equipment
and receiver.
—Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
expected to render any customer terminal
—Consult the dealer or an experienced radio/TV
technician for help.
equipment incompatible with telephone company
communications facilities, or require modification or
76
Panasonic Consumer Electronics Company,
Division of Matsushita Electric Corporation of
America
Panasonic Sales Company
Division of Matsushita Electric of
Puerto Rico, Inc.
One Panasonic Way, Secaucus,
New Jersey 07094
Ave. 65 de Infantería, Km. 9.5, San Gabriel
Industrial Park, Carolina, Puerto Rico 00985
PANASONIC
Facsimile Products
Limited Warranty
Panasonic Consumer Electronics Company or Panasonic Sales Company (collectively referred to as “the
warrantor”), will repair this product with new or refurbished parts, free of charge, in the USA or Puerto
Rico for one (1) year from the date of original purchase in the event of a defect in materials or
workmanship.
Batteries (when applicable) — New rechargeable batteries in exchange for defective rechargeable
batteries for ten (10) days from the date of original purchase. Non-rechargeable batteries are not
warranted.
Carry-in or mail-in service in the USA or Puerto Rico can be obtained during the warranty period by
contacting a Panasonic Services Company (PASC) Factory Servicenter listed in the Servicenter
Directory. Or call, toll free, 1-800-HELP FAX (1-800-435-7329) to locate a PASC Factory Servicenter.
Carry-in or mail-in service in Puerto Rico can be obtained during the warranty period by calling the local
telephone number in the Servicenter Directory.
This warranty is extended only to the original purchaser. A purchase receipt or other proof of date of
original purchase will be required before warranty service is rendered.
This warranty only covers failures due to defects in material or workmanship which occur during normal
use and (when applicable) does not cover the print and ink cartridge, the toner cartridge and drum unit or
the film cartridge. The warranty does not cover damages which occur in shipment, or failures which are
caused by products not supplied by the warrantor, or failures which result from accident, misuse, abuse,
neglect, mishandling, faulty installation, misapplication, set-up adjustments, improper operation or
maintenance, alteration, modification, power line surge, improper voltage supply, lightning damage,
signal reception problems, commercial use such as hotel, office, restaurant, or other business or rental
use of the product, or service by anyone other than a PASC Factory Servicenter or a PASC authorized
Servicenter, or damage that is attributable to acts of God.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
THE WARRANTOR SHALL NOT BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES
RESULTING FROM THE USE OF THIS PRODUCT, OR ARISING OUT OF ANY BREACH OF THIS
WARRANTY. ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF
MERCHANTABILITY, ARE LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH
ABOVE.
Some states do not allow the exclusion or limitation of incidental or consequential damages, or limitations
on how long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights and you may also have other rights which vary from state to
state. If a problem with this product develops during or after the warranty period, you may contact your
dealer or Servicenter. If the problem is not handled to your satisfaction, then write to the Customer
Satisfaction Center at the company address indicated above.
77
Service center directory
OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM
DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST)
PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS
Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)
201-348-9090 (9:00am-8:00pm Monday-Friday, EST)
ACCESSORY PURCHASES
1-800-332-5368 (Consumer orders only)
Panasonic Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032
(6:00am–6:00pm Monday-Friday, 6:00am–10:30am Saturday, PST)
(Visa, Mastercard, Discover card, American Express, Check)
AUTHORIZED SERVICENTERS
GEORGIA
MICHIGAN
TENNESSEE
CALIFORNIA
8655 Roswell Road
Suite 100
Atlanta, GA 30350
Phone (770) 518-6301
Fax (770) 518-6306
37048 Van Dyke Avenue
Sterling Heights, MI 48312
Phone (810) 939-2060
Fax (810) 939-2638
919-8th Avenue South
Nashville, TN 37203
Phone (615) 244-4434
Fax (615) 244-6713
6550 Katella Avenue
Cypress, CA 90630
Phone (714) 373-7426
Fax (714) 894-8534
MINNESOTA
TEXAS
800 Dubuque Avenue
S. San Francisco,
CA 94080
Phone (415) 871-6373
Fax (415) 871-6840
HAWAII
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
Phone (612) 854-8624
Fax (612) 854-2089
7482 Harwin Drive
Houston, TX 77036
Phone (713) 781-1528
Fax (713) 781-0643
99-859 Iwaiwa Street
Aiea, Hawaii 96701
Phone (808) 488-1996
Fax (808) 486-4369
13615 Welch Road
Suite 101
Farmers Branch, TX 75244
Phone (972) 385-1975
Fax (972) 960-7626
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
Phone (818) 709-1775
Fax (818) 709-2165
ILLINOIS
*1703 North Randall Road
Elgin, IL 60123
"12:30 to 4:30, Mon-Fri"
Phone (847) 468-5464
Fax (847) 468-5465
OHIO
2236 Waycross Road
Cincinnati, OH 45240
Phone (513) 851-4180
Fax (513) 851-8443
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
Phone (206) 872-7922
Fax (206) 872-0918
3878 Ruffin Road
Suite A
San Diego, CA 92123
Phone (619) 560-9200
Fax (619) 560-1831
PENNSYLVANIA
2221 Cabot Boulevard West
Suite B
Langhorne, PA 19047
Phone (215) 741-0661
Fax (215) 741-0521
9060 Golf Road
Niles, IL 60714
Phone (847) 608-1010
Fax (847) 299-1710
COLORADO
1640 South Abilene Suite D
Aurora, CO 80012
Phone (303) 752-2024
Fax (303) 752-0610
MARYLAND
62 Mountain Road
Glen Burnie
MD 21061
Phone (800) 973-4071
Fax (410) 760-3779
Service in Puerto Rico
Chartiers Valley
Shopping Center
1025 Washington Pike
Bridgeville, PA 15017
Phone (412) 257-4522
Fax (412) 257-4650
Matsushita Electric
of Puerto Rico, Inc.
Panasonic Sales Company/
Factory Servicenter
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
Phone (954) 925-2880
Fax (954) 925-5224
MASSACHUSETTS
60 Glacier Drive Suite G
Westwood, MA 02090
Phone (617) 329-4280
Fax (617) 329-0586
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park
Carolina, Puerto Rico 00985
Phone (787) 750-4300
Fax (787) 768-2910
pick-up/drop-off only
*
Regional Customer Care Department
REPAIR INQUIRIES
EAST (PCE)
1225 Northbrook Parkway
Suite 2-390
CENTRAL (PCC)
1707 North Randall Road
Elgin, IL 60123
WEST (PCW)
EAST (PCE)
6550 Katella Avenue
Cypress, CA 90630
Phone (714) 373-7440
Fax (714) 373-7447
2221 Cabot Boulevard West
Suite A
Langhorne, PA 19047
Phone (215) 741-0676
Fax (215) 750-6492
Suwanee, GA 30174
Phone (770) 338-6860
Fax (770) 338-6548
Phone (847) 468-5530
Fax (847) 468-5528
Covers:
AL, FL, GA, MS, NC, SC, TN
Covers:
Covers:
AK, AZ, CA, CO, ID, MT, NV,
NM, OR, UT, WA, WY, HI
Covers:
CT, DE, ME, MD, MA, NH, NJ,
NY, PA, RI, VT, VA, DC, WV
AR, IL, IN, IA, KS, KY, LA, MI,
MN, MO, NE, ND, OK, SD, TX,
WI, OH
PARTS DISTRIBUTION LOCATIONS
To locate parts distributors in your area (within the USA)
DIAL TOLL FREE 1-800-545-2672 (24 hours a day, 7 days a week)
As of Apr. ’97
78
User information
For product service
Service centers are listed on page 78.
Call toll free 1-800-545-2672 for the location of an authorized service center.
When you ship the product
Carefully pack your unit, preferably in the original carton.
Attach a letter, detailing the symptom or problem, to the outside of the carton.
Send the unit to an authorized service center, prepaid and adequately insured.
Do not send your unit to the Panasonic Consumer Electronics Company or to any executive or regional
sales offices. These locations do not repair consumer products.
79
Specifications
1. Applicable Lines:
2. Document Size:
Public Switched Telephone Network
1
Max. 216 mm (8 /2") in width
5
Max. 600 mm (23 /8") in length
3
3. Effective Scanning Width:
4. Printing Paper Size:
208 mm (8 /16")
1
216 mm ~max. 50 m (8 /2" ~164') roll
3
5. Effective Printing Width:
6. Transmission Time *:
208 mm (8 /16")
Approx. 15 s/page (Original mode)
Approx. 30 s/page (G3 Normal mode)
7. Scanning Density:
Horizontal: 8 pels/mm (203 pels/inch)
Vertical: 3.85 lines/mm (98 lines/inch) —Standard mode
7.7 lines/mm (196 lines/inch) —Fine/Halftone mode
15.4 lines/mm (392 lines/inch) —Superfine mode
8. Halftone Level:
64-level
9. Scanner Type:
CCD image sensor
10. Printer Type:
Thermal printing
11. Data Compression System:
12. Modem Speed:
Modified Huffman (MH), Modified READ (MR)
9600/7200/4800/2400 bps; Automatic Fallback
13. Operating Environment:
14. Dimensions (H ~W ~D):
15. Mass (Weight):
5
—
35 °C (41
—
95 °F), 45
—
85 % RH (Relative Humidity)
21
13
7
118 ~351 ~265 mm (4 /32" ~13 /16" ~10 /16")
Approx. 3.7 kg (8.2 lb.)
16. Power Consumption:
Standby:
Transmission: Approx. 16 W
Approx. 3.5 W
Reception:
Copy:
Maximum:
Approx. 28 W
Approx. 40 W
Approx. 120 W
17. Power Supply:
120 V AC, 60 Hz (This unit will not function at 50 Hz.)
18. Memory Capacity:
Approx. 18 minutes of recording time including the greeting message
when no fax documents are in memory.**
OR
Approx. 13 pages of document memory based on CCITT No.1 Test
Chart in standard resolution when no voice messages have been
recorded.***
CCITT No.1 Test Chart
*** Transmission speed depends upon the
contents of the pages, resolution, telephone
line conditions and capability of the
receiving unit.
The 15 second speed is based upon CCITT
No.1 Test Chart.
*** Recording time may be reduced by the
caller party’s background noise.
*** If both fax documents and voice messages
are recorded in memory, the corresponding
capacities above will be shortened.
Note:
Any details given in these instructions are subject to change without notice.
The pictures and illustrations in these instructions may vary slightly from the actual product.
80
Speed dialing list
Station
No.
Station
No.
Name/Phone No.
Name/Phone No.
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
81
Speed dialing list
Station
No.
Station
No.
Name/Phone No.
Name/Phone No.
00
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
82
Index
A
Advanced features.....................................56
L
Logo...........................................................14
Logo print position......................................60
LOWER key .........................................33, 34
Resetting...............................................65
ALL MSGS. PLAY BACK button................26
ANS/FAX mode....................................22, 24
ANS/FAX ring count...................................57
AUTO RECEIVE button .......................22, 24
AUTO RECEIVE mode ........................22, 24
Automatic dialing........................................33
M
MAIL BOX button.......................................47
Mailbox alert...............................................48
Mailbox password ......................................46
MANUAL RECEIVE mode ...................22, 31
MEMO/2WAY REC button.........................28
Message alert ............................................61
Message transfer .......................................49
MUTE button..............................................16
B
C
Basic features ............................................56
Call counter................................................26
Caller ID.....................................................17
Caller list ....................................................69
Caller’s recording time ...............................59
CHECK button ...........................................45
Cleaning.....................................................75
COPY button..............................................18
N
O
NEW MSGS. PLAY BACK button..............26
One-touch dialing.................................33, 34
Overseas transmission mode ....................60
P
Pager call...................................................49
PAUSE button............................................37
Polling ........................................................38
D
Date and time.............................................13
Delayed transmission.................................39
DELETE key ..............................................14
Dialing mode..............................................10
DIGITAL SP-PHONE button ................16, 36
DIRECTORY button.............................34, 35
Display contrast .........................................61
Distinctive ring service ...............................43
Document jam............................................74
Documents the unit can feed .....................20
Q
R
QUICK button.............................................27
REC button ................................................44
Recording paper jam..................................73
Recording time alert...................................62
Recording time for ANS/FAX greeting
message ..............................................63
REDIAL button...........................................37
Remote fax activation code........................41
Remote operation ID..................................52
REPEAT button..........................................27
RESOLUTION button.................................18
Ring pattern detection................................43
E
F
Electronic telephone directory....................35
ERASE button................................26, 45, 48
Error message ...........................................70
Facsimile telephone number......................15
Fax auto redial ...........................................34
FAX mode............................................22, 29
Fax pager...................................................64
FAX ring count ...........................................58
Fax voice guidance........................19, 23, 63
Feeder pressure.........................................74
FLASH button ............................................37
Friendly reception ................................23, 62
S
T
V
SECRET key..............................................33
SELECT button..........................................44
Silent fax recognition ring count.................59
SKIP button................................................27
SLOW button .............................................27
SPACE key ................................................14
Speed dialing .......................................33, 34
G
H
Greeting messages..............................25, 44
TEL mode ..................................................22
TEL/FAX mode ....................................22, 30
TEL/FAX ring count....................................58
Telephone number list ...............................66
Toll saver ...................................................57
TONE button..............................................37
Transmission report .......................66, 67, 68
Handset switch...........................................65
HELP button...............................................12
I
INSERT key ...............................................14
J
Journal auto print .......................................67
Journal report.......................................66, 68
Junk mail prohibitor....................................42
Voice contact .............................................36
Voice guide ................................................21
Voice time/day stamp.................................26
VOLUME button.......................16, 17, 21, 28
83
KX-F880
Proof of Purchase
Panasonic FAX ADVANTAGE PROGRAM
Free peace of mind,
direct from Panasonic
NO EXTRA COST
FAX ADVANTAGE PROGRAM
1
■
■
■
1-year limited warranty parts & labor
Toll-free help line
2
Free overnight replacement
and repair program
The Panasonic Fax Advantage Consumer Service Program.
the packing materials provided. Damage due to improper or inadequate
packing will be charged to you as an out-of-warranty cost.
Panasonic knows that if your fax machine is not up and running,
neither is your business. That’s why we created the Panasonic Fax
Advantage Program. Included at no extra cost with the purchase of a
Panasonic Fax Machine, the Fax Advantage Program can provide a free
If our 1-800-HELPFAX technicians determine that your unit may be an
4
“out-of-box failure” , we will attempt to provide you with a factory-new
5
replacement unit . You must ship a copy of your receipt with your origi-
2
nal unit to verify that you purchased the unit within 10 days prior to
your 1-800-HELPFAX call.
replacement unit overnight if your original unit is in need of repair.
Here’s how it works:
Requirements
1. If you have a problem with your fax while it is covered by the one-
1
You must give our technicians a valid credit card number (Discover,
VISA, Master Card, or American Express/Optima). Product that is not
returned to Panasonic by 10 business days after shipment of the
replacement product will be charged to your credit card account at
Panasonic’s Suggested Retail Price (see dealer for details). If your
original unit is not eligible for warranty service, your card will be
charged for the non-warranty repair of the unit at Panasonic’s current
rate for parts and labor and for any shipping charges associated with
this program. If you do not wish to pay out-of-warranty repair costs,
you will be responsible for returning the replacement unit to Panasonic
and for paying all shipping charges associated with this program
including the overnight delivery of the replacement product to you,
shipment of the problem unit to Panasonic, shipment of the
replacement unit back to Panasonic and the return of your original
unit back to you. Credit status will be verified prior to sending the
replacement product.
year limited warranty , call our toll-free help-line at 1-800-HELPFAX.
2. Talk to one of our technical experts to diagnose your problem over
the phone.
3. If repairs are necessary and you are entitled to service under the
3
terms and conditions of the limited warranty , we will send a refur-
bished replacement unit to you overnight or second business day
delivery, depending on the time of your call.
A second option available under our one-year limited warranty is to
mail-in or carry-in your fax to one of our Regional Service centers,
where the unit will be repaired and returned to you.
Instructions
If you choose to receive a replacement unit under the Fax Advantage
Program, Panasonic will provide a replacement unit which will be
completely refurbished, quality-tested by Panasonic technicians and
individually hand-inspected before it is shipped to you. You will keep the
replacement unit and send the original unit to us in the replacement
unit’s box. UPS will pick up the unit at no charge to you, should it be
determined that you are entitled to warranty service. A proof-of-purchase
must be included with the returned product. Any unit that is replaced by
Panasonic and not shipped with proper proof-of-purchase by you will be
subject to a minimum $100.00 charge. The original unit must be
properly packaged in the same manner as the replacement unit, utilizing
1. See dealer for limited warranty details.
2. Replacement unit is refurbished.
3. Replacement program excludes Puerto Rico and is subject to termination at any time
without advance notice.
4. “Out-of-box failure” is an inoperable unit that was purchased no more than 10 days
prior to your 1-800-HELPFAX call, and would otherwise qualify for warranty service
under the terms and conditions of the limited warranty.
5. Panasonic reserves the right to send a refurbished unit.
Panasonic Consumer Electronics
Panasonic Sales Company,
Company, Division of Matsushita
Electric Corporation of America
One Panasonic Way, Secaucus,
New Jersey 07094
Division of Matsushita Electric
of Puerto Rico, Inc. (“PSC”)
Ave. 65 de Infantería, Km. 9.5
San Gabriel Industrial Park, Carolina,
Puerto Rico 00985
KS0497AN1067
PFQX1112ZA
Printed in Hong Kong
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