T.37
Option Guide
P/N 59338802
Contents
T.37 Internet Fax .................................................6
Overview ............................................................................... 6
Operation Overview (End User) .......................................... 7
Information Provided ....................................................... 7
General Conditions .......................................................... 7
Internet Fax Transmission ................................................ 8
Internet Fax Reception ................................................... 10
Accessing Network Settings ........................................... 11
Information Provided ........................................................ 13
User’s Guide .................................................................... 13
Warranty Document ........................................................ 13
Option Guides................................................................. 14
OKILAN 7100e+ User’s Guide ....................................... 15
Software Utilities CD-ROM ............................................ 15
Components of an Internet Fax......................................... 16
Header ............................................................................. 16
E-mail (body text)........................................................... 16
Attachment(s): TIFF or PDF ........................................... 16
What Your T.37 Internet Fax Machine Can Do................. 17
Helpful Hints (T.37) ............................................................. 18
PSTN Faxing vs. Internet Faxing ................................... 18
Internet Fax ..................................................................... 18
Status of Server ............................................................... 19
Backup / Archive (Network Scan) .................................. 19
Operation Overview ............................................................ 20
Installation ...................................................................... 20
Setup ............................................................................... 20
Customization ................................................................ 20
LAN Topologies and Operating Systems.......................... 21
LAN ................................................................................ 21
Network Print Protocols.................................................. 21
Internet Fax Protocols..................................................... 21
Management Protocols ................................................... 21
Set Up (on a Network) ......................................................... 22
Identifying Current Settings ............................................. 22
Settings Stored on the Fax Machine .............................. 22
Settings Recorded on the Network Card ........................ 23
Network Card Manual ....................................................... 24
7100e+ User’s Guide ....................................................... 24
T.37 Option Guide: English
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Settings Stored on the Fax Machine ................................. 25
General Information........................................................ 25
Accessing Settings .......................................................... 25
List of User Functions (Network Settings) ........................ 26
Sender ID (e-mail)
Viewing TIFF Files ......................................................... 67
Viewing PDF Files .......................................................... 67
Receiving Internet Faxes .................................................. 68
Automatic Reception ..................................................... 69
Manual Reception .......................................................... 69
Receiving TIFF files ......................................................... 70
Restrictions ..................................................................... 70
Receiving e-mails (Body Text) ......................................... 72
Printing e-mails .............................................................. 72
Gateway Services (Forwarding) ........................................... 73
POP Gateway Forwarding ................................................. 73
Example of POP Gateway Forwarding ........................... 74
Answer Mode Forwarding ................................................. 75
SMTP ................................................................................ 75
E-mails to a Fax Number ................................................ 75
SMTP General Information ............................................ 76
SMTP Example ............................................................... 76
SMTP Image Restrictions ............................................... 76
SMTP Telephone Number Restrictions .......................... 76
SMTP MailAddress Format............................................ 77
SMTP Domain Name Restrictions .................................. 77
SMTP: How it Works ..................................................... 78
SMTP Mail Server Settings for E-mail-to-FAX Gateway
Service ............................................................................ 79
Relay ................................................................................. 84
Faxes to an e-mail Address ............................................. 84
User Function 90 ............................................................ 32
Changing Settings ............................................................ 46
Settings Changed Only by Using the Web Page ............ 47
Settings Changed by Using the Web Page or the Menu 47
Settings Changed Only by Using OKIVIEW 32 ............ 48
Using the OKILAN 7100e+ Web Page ........................... 49
Using OKIVIEW 32 ........................................................ 52
Customization ..................................................................... 56
Programming e-mailAddresses ......................................... 56
Confirming e-mailAddress Programming ...................... 58
E-mail Address Restrictions............................................ 58
Using Internet Fax ............................................................... 59
Sending a Document ......................................................... 59
General Information........................................................ 59
Stopping a Transmission ................................................ 59
How to Send a Document ............................................... 60
Sending to a Pre-programmed E-mail............................. 61
Sending to a Non-Programmed E-mail ........................... 64
Limitations and Suggestions .......................................... 64
TIFF or PDF Format........................................................... 65
General Information........................................................ 65
Text Attachment ............................................................. 66
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Network Scanner ................................................................. 86
Example .......................................................................... 86
How it Works .................................................................. 86
Image Resolution ........................................................... 87
Sender ID (EMAIL) ......................................................... 87
Network Printing ................................................................. 88
Printing Documents .......................................................... 88
Printing on Transparencies ............................................. 88
Operating Systems ............................................................ 89
NetWare .......................................................................... 89
Windows NT 4.0 and Windows 2000 ............................. 89
Windows 95/98 ............................................................... 90
Other Operating Systems ................................................ 91
Configuring from Network Utilities ............................... 91
Configuration.................................................................... 92
Settings ........................................................................... 93
User Functions ................................................................ 93
Banner Output ................................................................... 95
Problem Solving .................................................................. 96
End User ............................................................................ 96
Option Board Error ......................................................... 96
LAN Data Error ............................................................... 96
Network Problem ............................................................ 96
NetworkAdministrator ...................................................... 97
Service Codes ................................................................. 97
SMTP Error Codes .......................................................... 97
SMTP Protocol Error Codes ........................................... 99
POP3 Communication Errors ....................................... 100
Transmission Troubleshooting ....................................... 102
Reception Troubleshooting ............................................ 103
E-mail-to-Fax Troubleshooting ...................................... 106
SMTP ............................................................................ 106
POP ............................................................................... 108
General .......................................................................... 109
Printing Troubleshooting ............................................... 114
T.37 Option Guide: English
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T.37 Internet Fax
Overview
Operation Overview (End User)
T.37 Internet Fax is an easy-to-use feature that is difficult to
explain.
This section should be used as a quick-reference for using the
your T.37 Internet Fax.
This overview has several sections to help you understand
T.37 Internet Fax.
This section does not provide detailed explanations of
features or settings. Other sections provide these details.
·
·
·
·
Operation Overview (End User)
Information Provided
Components of an Internet Fax
What Your T.37 Internet Fax Machine Can Do
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Operation Overview (End User)
Information Provided
To make a LAN connection, the following information must
be configured on this machine. Ask your network
administrator about these settings.
The following items provide the information you will need to
use your fax machine.
·
·
·
·
·
User’s Guide
·
·
·
an IPAddress
SubnetMask
Warranty Document
Option Guide(s)
Default Gateway
OKILAN 7100e+ User’s Guide
Software Utilities CD-ROM
If the LAN uses a DHCP server, it is not necessary to
configure these settings as the server will do it automatically.
Internet Fax settings can be configured either using the
network tool or on the machine itself, but DHCP settings are
supported by the network tool only.
General Conditions
To use Internet Fax,
After setting the correct IP Address, SubnetMask and Default
Gateway, configure the machine for Internet Fax
transmission/reception.
·
·
a Network Card must be installed in the machine
the machine must be connected to a LAN
The Network Card for this machine can be connected to a
·
10 BaseT
or
100baseTX LAN.
·
T.37 Option Guide: English
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Internet Fax Transmission
General Information
These settings are similar to those of popular mail clients
such as Netscape Messenger, Outlook and Eudora.
To send an Internet Fax message, you need a mail server from
which to send e-mail.
You can start transmission when these settings have been
configured.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
To send a fax, place a document on the machine and press the
one-touch button on which the e-mail address of the recipient
has been registered; the document will be scanned into
memory and before transmission.
·
·
·
·
SMTP ServerAddress / Name
DNS Server’s IPAddress
Host Name
The data will be converted into a TIFF file and sent to the
recipient.
e-mailAddress
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SMTP Server Address / Name
Host Name
Enter the SMTP server name or IPAddress.
Enter the host name of this machine.
If entering the server’s IPAddress, be sure to type the dots
(full-stops) dividing the numbers.
If you do not know the host name, enter the e-mail address of
this machine instead.
Example: 192.168.1.1
E-mail Address
You may enter a server name only if a DNS server has been
configured.
Enter the e-mail address assigned to this machine.
DNS Server’s IP ADDRESS
This setting is not required if the SMTP server has been
specified by its IPADDRESS.
ADNS server can convert a server name into an IPADDRESS.
T.37 Option Guide: English
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Internet Fax Reception
General Information
The machine is ready to receive Internet Fax messages when
these settings have been configured.
To receive an Internet Fax message, you need a mail server
for sending e-mail.
To receive a fax message, the machine will access the server
automatically at regular intervals according to the POP
Interval Time setting.
Please consult your network administrator about the settings
listed below, which are required in order to make a
connection to the mail server.
If there is mail, the machine will print it out automatically.
This machine only receives TIFF files and text-format mail.
It cannot receive files in other formats (such as Word, Excel,
and certain formats of TIFF files).
·
·
·
·
POPServerAddress / Name
DNS Server’s IPAddress
POP Server User Name
POP Server Password
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POP Server Address / Name
Accessing Network Settings
Enter the POP server name or IPAddress.
From the Fax Machine Front Panel
When entering the server’s IPAddress, be sure to enter the
dots (full-stops) dividing the numbers.
1
2
Press Menu/Exit to enter the menu.
Example: 192.168.1.1
Using the numeric keypad, enter the User Function
Number (see the following list).
You may enter a server name only if a DNS server has been
configured.
3
4
5
6
Press ᮢ orꢀ until the desired setting is selected.
Press Enter to access the selections for the setting.
Key in or select the desired information.
Press Menu/Exit to enter the menu.
DNS Server’s IP Address
This setting is not required if the POP server has been
specified by its IPADDRESS.
ADNS server can convert a server name into an IPADDRESS.
POP Server User Name
Enter the user name assigned to this machine for accessing
the POPserver.
POP Server Password
Enter the password assigned to this machine for accessing the
POPserver.
T.37 Option Guide: English
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List of Settings
User Function 98
1: IPADDRESS
Network Settings
User Function 80
User Function 81
User Function 82
User Function 83
User Function 84
User Function 85
User Function 86
User Function 87
User Function 88
User Function 89
Auto Tray Switch
Paper Size Check
LAN Print T.O.
POP Interval
2: SUBNETMASK
3: DEFAULTGATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6: POP USER ID
Delete POP Message
Time Between GMT
Text Print
7: POPPASSWORD
8: DNS P .SRVADDRESS
9: DNS S .SRVADDRESS
10: HOST NAME
Header Print
Coding Mode
Extra Fine Mode *
11: FAX E-mailAddress
12: DSN
* Available ONLY when 600 dpi option is installed
User Function 90
IFAX Sender ID
Domain Name
13: NIC INITIALIZE
User Function 91
User Function 92
User Function 93
User Function 94
User Function 95
User Function 96
User Function 97
Return Receipt
Receipt Format
Send File Format
POP GW Setting
GW Forward Text
Send Notification
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Information Provided
User’s Guide
The following items provide the information you will need to
use your fax machine.
The User’s Guide provides the information common to all
configurations.
·
·
·
·
·
User’s Guide
Warranty Document
Option Guide(s)
Warranty Document
The Warranty Document provides the warranty, service and
support, and Material Safety Data Sheet information for this
product series.
OKILAN 7100e+ User’s Guide
Software Utilities CD-ROM
Each item is explained below.
T.37 Option Guide: English
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Option Guides
Dual Line
The Option Guides provide the information unique to each
option of the product series.
This guide provides the information unique to the Dual
Line configuration of the product series.
One Option Guide covers four of the available options:
!
T.37 Internet Fax
Second Paper Tray
MemoryOptions
OKI HRS600 [600 dpi Transmission]
Handset
This guide provides the information unique to the T.37
Internet Fax configuration of the product series.
There are two versions of the T.37 Option Guide.
One is for the OKIFAX 5750/5950 series machines.
One is for the OKIFAX 5780/5980 series machines.
Second Paper Tray
!
This section provides the information about the second
paper tray option for the product series.
Memory Options
This section provides the information about the memory
options for the product series.
OKI HRS600 (600 dpi Transmission)
This section provides the information about the 600 dpi
Transmission option for the product series.
Handset
This section provides the information about the handset
option for the product series.
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OKILAN 7100e+ User’s Guide
Network Print Driver
The OKILAN 7100e+ User’s Guide provides the information
about the network card used with this product series.
The Network Print Driver enables network printing from your
fax machine.
Software Utilities CD-ROM
The Network Print Driver supports only network
!
printing. Network faxing is not supported. You can print
and fax locally through the parallel port using a print
driver supplied with Unimessage Pro.
The Software Utilities CD-ROM includes the following
software:
·
·
·
·
OKIVIEW 32
LPRAdd Port/Pop up Monitor Utility
The LPR Add Port/Pop up Monitor Utility enables printing
from a Windows 95, 98 or NT server. LPR Add Port/Pop up
Monitor provides you with bi-directional communication
over a network.
Network Print Driver
LPR Add Port/Pop up Monitor Utility
Internet - Fax Utility
Internet - Fax Utility
Each item is explained below.
The Internet - Fax Utility acts as a print driver. However,
instead of printing your document, this utility converts your
document to a TIFF file and automatically attaches it to an
e-mail. You can then send this e-mail with a TIFF attachment
to a T.37 machine.
OKIVIEW 32
The OKIVIEW 32 Utility provides a simple, quick way of
configuring and maintaining Oki network printers on a
Novell network. The main screen contains the OKIVIEW
Printer List of network printers. The main screen also
provides the starting point to select and manage print devices
from your PC on the network.
T.37 Option Guide: English
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Components of an Internet Fax
E-mail (body text)
A fax sent over the Internet has three components.
The e-mail is the body text (e-mail message).
·
·
·
Header
Attachment(s): TIFF or PDF
e-mail (body text)
Attachment(s): TIFF or PDF
The attachment(s) are the “fax” part of the Internet Fax.
Your ability to receive, view, or print these components will
vary according to the settings of different functions.
The content of the attachments (TIFF or PDF) is determined
by the end user.
PDF isn’t supported by the T.37 standards. Therefore,
you cannot send an attached PDF file to T.37 Internet
fax units.
Header
!
The header includes
·
all routing information for the path your Internet Fax
followed from the time it was sent to the time it was
received.
TIFF files (Simple Mode) must be used for attachments
or you cannot successfully send to a T.37 Internet fax
unit.
·
the To, From, and Date information.
The header may include RE: (Subject) information.
The header is automatically generated as part of the Internet
Faxing process.
The header defines the format for attachments.
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What Your T.37 Internet Fax Machine Can
Do
Important!
T.37 Internet Fax is a feature with many capabilities.
This unit can
!
Internet faxes differ from traditional faxes in these
ways:
·
send and receive faxes via a Public Switched
Telephone Network (PSTN)
Although your OKIFAX has security features, faxes sent
over the Internet are more vulnerable to interception
than faxes sent over the PSTN.
·
·
·
·
·
send and receive faxes via the Internet
print via a Local Area Network (LAN)
act as a network scanner
act as a Gateway service
act as a convenience copier
T.37 Option Guide: English
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Helpful Hints (T.37)
PSTN Faxing vs. Internet Faxing
Your fax machine has many features and capabilities that will
help you
PSTN Faxing is fax communication conducted via telephone
lines. You are probably familiar with PSTN faxing. PSTN
Faxing requires telephone numbers and telephone lines.
·
·
·
operate the machine
save money
Internet Faxing is fax communication conducted via the
Internet. It resembles e-mail communications more than it
does PSTN faxing. Internet Faxing requires e-mail addresses,
mail servers, Internet connections, and fax machines capable
of Internet Faxing.
save time
“Help and Helpful Hints” in the User’s Guide summarizes the
features and capabilities directly connected to saving money
and time.
“Helpful Hints (T.37)” provides tips that help you use your
T.37 Internet Fax to its fullest.
Internet Fax
Internet Fax is a term with several meanings, depending on
context.
Internet Fax can mean
·
·
·
fax communication conducted via the Internet.
a fax machine capable of Internet Faxing.
the document (fax) sent via the Internet.
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Status of Server
Backup / Archive (Network Scan)
Internet Faxing is conducted over the Internet via network
servers.
You can use your fax machine to create digital versions of
documents you only have in hardcopy form.
If the servers are down, running slowly, or experiencing other
problems, Internet Faxing will be adversely affected.
To do this, send the document as an Internet Fax to your e-
mail address. When the document is scanned, a TIFF or PDF
version of the document is created. By sending it to yourself,
you will have a digital version of the hardcopy document.
You can then use various software packages to work with the
digital (TIFF or PDF) version. An example of such a software
package is an Optical Character Recognition (OCR) package
T.37 Option Guide: English
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Operation Overview
Installation
Before the machine is used, three processes must be
completed.
Installation covers the physical procedures, such as removing
the unit from the shipping packaging, connecting the power,
telephone, and network lines, installing consumables.
·
·
·
Installation
Setup
Installation may be performed by anyone.
Customization
Refer to “Installation” in the User’s Guide for more
information.
Installation and setup requirements may vary from
system to system.
!
Setup
Setup covers the network installation procedures, such as
establishing the IP Addresses and configuring the network
card.
A network administrator will perform setup.
Customization
Customization covers the programming procedures, such as
One-Touch keys, machine settings, and network settings.
You can perform some of the customization procedures.
Others must be performed by a network administrator.
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LAN Topologies and Operating Systems
Listed below are the LAN topologies and operating systems
supported by your fax machine.
Network Print Protocols
LAN
TCP/IP
10base-T Ethernet
IPX/SPX
NetBEUI
100base-TX Ethernet (Fast Ethernet)
Operating systems supported by the printer driver:
Windows 95
Internet Fax Protocols
Windows NT 4.0
TCP/IP
SMTP
POP3
DNS
Windows 2000
NetWare 3.x
NetWare 4.x
NetWare 5.x
When printing, Macintosh and UNIX are not supported.
Management Protocols
!
SNMP
MIB
T.37 Option Guide: English
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Set Up (on a Network)
Settings Stored on the Fax Machine
Identifying Current Settings
The Configuration Report lists the current settings of the
facsimile machine.
When your fax machine is setup on a network, settings for the
machine are located in two places.
Printing the Configuration Report
·
·
settings stored on the fax machine
settings recorded on the network card
1
2
3
Press Menu/Exit to enter the menu.
Pressᮢ orꢀ to select Report Print. Press Enter.
Press ᮢ orꢀ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
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Settings Recorded on the Network Card
There are two ways to print a report of the settings recorded
on the network card.
Using the Fax Machine’s Menu
The Configuration Report lists the current settings of the
facsimile machine.
·
using the fax machine’s menu:
print the NIC Configuration Report or the
NIC Information Report
Printing the NIC Configuration Report or
the NIC Information Report
·
pressing a button on the network card
1
2
3
Press Menu/Exit to enter the menu.
Press ᮢ orꢀ to select Report Print. Press Enter.
Press ᮢ orꢀ until the report you want appears on the
display. Press Enter.
4
Print all the reports you want, then press Menu/Exit to
return to standby mode.
T.37 Option Guide: English
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Using the Button on the Network Card
Network Card Manual
7100e+ User’s Guide
Some Network Cards may not have a black button.
!
The 7100e+ User’s Guide, which is supplied with the
optional network card, explains how to use the Network
Card.
If yours does not, refer to the previous section, “Using
the Fax Machine’s Menu.”
1
Press the black button on the network card for three
seconds.
The 7100e+ User’s Guide describes the installation of a
network card in an LED printer. Some of the operations in
the 7100e+ User’s Guide do not apply to your facsimile
machine.
2
3
Release the button.
Two reports print.
one report is similar to the NIC Information Report
(generated through the menu)
The 7100e+ User’s Guide does not explain the functions of
Internet Fax.
one report is the network card self-diagnostic report
The 7100e+ User’s Guide does explain the Network Card
settings for Network Print. These settings apply to your
machine.
If you turn the power on while pressing this button
down, the Network Card will initialize its settings.
!
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Settings Stored on the Fax Machine
Accessing Settings
General Information
1
2
Press Menu/Exit to enter the menu.
User Functions 80 to 98 are reserved for network settings.
User Functions 80 to 82 are for network printing.
Press ᮢ orꢀ until Setup appears on the display.
Press Enter.
User Functions 83 to 98 are for faxing using the Internet.
3
4
Press ᮢ orꢀ until LANOPTIONS appears on the display.
Press Enter.
User Function 98, Network Settings, is used to configure the
network card. Network settings can also be changed over a
network, using various tools.
Press ᮢ orꢀ until the desired setting (user function)
appears on the display.
If your network card cannot fax using the Internet,
!
!
User Functions 83 to 98 will not display.
You must work with your network administrator to
determine the correct information for many of the
settings.
T.37 Option Guide: English
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List of User Functions (Network Settings)
Explanations of each user function follow this list.
User Function 98
1: IPADDRESS
Network Settings
User Function 80
User Function 81
User Function 82
User Function 83
User Function 84
User Function 85
User Function 86
User Function 87
User Function 88
User Function 89
Auto Tray Switch
Paper Size Check
LAN Print T.O.
POP Interval
2: SUBNETMASK
3: DEFAULTGATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6: POP USER ID
Delete POP Message
Time Between GMT
Text Print
7: POPPASSWORD
8: DNS P .SRVADDRESS
9: DNS S .SRVADDRESS
10: HOST NAME
Header Print
Coding Mode
Extra Fine Mode *
11: FAX E-mailAddress
12: DSN
* Available ONLY when 600 dpi option is installed
User Function 90
Sender ID (email)
Domain Name
13: NIC INITIALIZE
User Function 91
User Function 92
User Function 93
User Function 94
User Function 95
User Function 96
User Function 97
Return Receipt
Receipt Format
Send File Format
POP GW Setting
GW Forward Text
Send Notification
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Auto Tray Switch
User Function 80
Paper Size Check
User Function 81
Settings are: ON or OFF
Default is: OFF.
Settings are: ON or OFF
Default is: ON.
Set to ON
When Auto Tray Switch is set to ON, your fax machine will
use paper from another tray when paper runs out in one tray.
If Paper Size Check is set to ON, an alarm displays when
the paper size specified from the PC does not match the
paper size specified for the tray of the fax machine.
The optional second tray must be installed for this to
!
function.
When this alarm is displayed, put the correct size of
paper in the specified tray.
The same size paper must be installed in both trays.
Printing begins when the tray is closed.
After printing,
·
set the same paper as configured for the tray
or
·
change the tray configuration to the correct paper
size.
Set to OFF
If Paper Size Check is set to OFF, printing occurs even if
the PC-specified and Paper Tray paper sizes don’t match.
T.37 Option Guide: English
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LAN Print T.O.
POP Interval
User Function 82
User Function 83
It is impossible to judge whether printing data is not being
transmitted due to network delay or the end of the data
stream. This time-out configuration allows the device to
cancel a print job when no printing data can be found after a
specified time has elapsed since the last data was submitted.
Use this to set the interval between POP receptions.
If daily is selected, four slots (fields) are available for
programming.
·
Each slot (field) can can be programmed with a
different time
Do not change the default configuration unless it is
absolutely necessary.
or
Settings are: 5 sec., 30 sec., 5 min.
Default Setting is: 30 sec.
·
Times can be programmed into the slots (beginning
with Field 1) and the remaining slots can be left
blank.
Available settings are
Off, 1 min., 5 min., 10 min., 30 min., 60 min., Daily
The default setting is 5 minutes.
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Delete POP Message
User Function 84
To correct this error
Use this to determine how the received e-mails are deleted
from the mail server.
Have the network administrator delete the received e-mails
(mail data) on the mail server.
If this user function is set to OFF, received e-mails remain on
the POP server until the Network Administrator deletes them.
Make sure there is no mail.
Activate the POP reception on your fax machine.
Available settings are:
This procedure will erase the log of the 50 previous
communications.
OFF:
Do not delete mail
TYPE1: Delete only the mail your fax machine can
print
To prevent this error
If automatic POP reception is carried out while there is no
mail, the log will also be erased.
TYPE2: Delete all mail
The default setting is Type 2.
50 Communications Limit
Regularly delete the received e-mails from the mail server,
keeping the number of records on the log below 50.
Your fax machine maintains a log of up to 50
communications.
This log prevents repeat receptions of any messages that
have already been read.
However, if there are more than 50 messages on the server,
you may experience errors.
Your fax machine will receive and print e-mails, but the log
will not be correct.
T.37 Option Guide: English
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Time Between GMT
User Function 85
Text Print
User Function 86
GMT is Greenwich Mean Time.
This function determines if the body text of an e-mail is
printed.
Use this function to set the difference between your
machine’s local time and GMT.
If this function is set to ON, the text in e-mail is printed.
Available settings are: ON and OFF
This value must be entered correctly, or e-mail headers will
be wrong.
The default setting is ON.
If you need help in determining the difference between your
time and GMT, a good reference website may be found at
Only US-ASCII characters will print.
!
Any characters that cannot be printed are shown as
spaces.
http://greenwichmeantime.com
Available settings are: 12 to -12, in one-hour increments.
The default setting is 0.
Text may not be printed or come out garbled, depending
on the mail client used.
In the United States, the difference is always a negative
!
value.
Example:
East Coast Standard Time is -5.
30
OKIFAX 5780/5980
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Header Print
Coding Mode
User Function 87
User Function 88
This function determines how the e-mail header is printed.
This function determines the coding mode for the TIFF file
images sent by Internet Facsimile.
Text Print (User Function 86) must be ON for this setting
(Header Print) to be valid.
Available settings are: MH, MR, MMR.
Compression Rates:
Available settings are: OFF, TYPE1, and TYPE2
OFF: Header does not print. The message and any TIFF
attachments print.
MH
low
MR
medium
high
TYPE1: SUBJECT/FROM/TO information prints.
MMR
TYPE2: All header information prints. This information
includes all routing and server information.
The default setting is MH.
Often, other manufacturers’Internet Fax products
The default setting is TYPE1.
!
support only MH.
T.37 Option Guide: English
31
|
Extra Fine Mode
User Function 89
Sender ID (e-mail)
User Function 90
This function determines the scan resolution of the EX.FINE
mode for Internet Faxing.
This function determines if the sender ID is included with
images scanned by the Internet Fax.
Available settings are: 300 dpi or 600 dpi.
The default setting is 300 dpi.
Available settings are: ON or OFF.
The default setting is ON.
If you want to use 600 dpi scan resolution, the OKI
The setting for this function always applies when using
!
HRS600 (600 dpi TX) option (8 MB RAM) must be
installed.
!
Internet Fax.
The Sender ID (User Function 90) is independent from
Sender ID On/Off (User Function 23). User Function
23, Sender ID On/Off is for G3 transmissions.
If you are using your fax as a scanner, turn this setting
off. This prevents the sender ID data from appearing in
scanned images.
32
OKIFAX 5780/5980
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Domain Name
Domain Name Restrictions
User Function 91
·
·
·
Up to five (5) domain names may be registered.
This function is only used when setting up your fax machine
as a gateway for relay fax. This is also known as an off-ramp.
Each domain name may be up to 64-characters long.
This setting is required when forwarding e-mail received by
SMTP to PSTN/ISDN.
When a SMTP reception request is received, the e-mail
will be received only if the sender’s domain name
matches one of the registered domain names. If there is
no match, your fax machine assumes that the e-mail
cannot be received. Reception does not occur.
Data is received only from the registered (programmed)
domain names.
Example
If you register network.com, only the e-mail from
domain network.com or its sub-domain will be received
and forwarded.
·
You may use Latin letters, numbers and symbols while
registering the domain name.
To enter symbols, use either one-touch key 20 or key “0”
of the numeric ten-key pad.
Domain Name (User Function 91), is only used when
setting up your fax machine as a gateway for relay fax.
The symbols that can be used are:
!
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol will appear on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
T.37 Option Guide: English
33
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Return Receipt
User Function 92
When User Function 92, Return Receipt is set to ON,
you will receive a notification when the recipient of
your message opens it.
Some mail clients and Internet Fax products currently
on the market cannot receive this MDN format
correctly.
!
!
!
The recipient MUST HAVE a mail program that uses
the Message Disposition Notification (MDN) standard.
MDN vs. DSN
MDN = Message Disposition Notification
DSN = Delivery Status Notification
Netscape Messenger, Eudora Pro, and the OKIFAX
5750/5950 and 5780/5980 Series Facsimile Machines
support MDN.
MDN: you receive a confirmation that your message
was received by the destination mail server.
When User Function 98, Network Settings, Item 12,
Delivery Service Notification (DSN) is set to ON, you
will receive a notification when your message arrives at
the recipient’s inbox on the mail server.
!
!
DSN: you receive a confirmation that your message was
opened by the person you sent it to (the recipient).
The recipient’s server must support the Delivery Service
Notification (DSN) standard.
All systems involved in the communication must support
MDN and DSN.
Your machine always returns an MDN to anyone
sending mail with an MDN request, regardless of the
setting for User Function 92: Return Receipt.
34
OKIFAX 5780/5980
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The setting for User Function 92: Return Receipt does
not affect the Error MDN message.
If MDN is set to ON, a confirmation is returned if the
recipient is
!
!
·
an Internet Fax machine
or
An Error MDN will be returned to the sender if
·
·
a file other than the TIFF formats compatible with
this Internet Fax is received
·
a mail client that supports MDN
and
The format of the confirmation depends on the type of the
receiving Internet Fax or mail client. If the recipient has the
same Internet Fax machine as yours, a notification in the
RFC-compliant format (shown in the example below) will be
transmitted.
User Function 73: ERR. REPORT (MCF) is set to
ON
When User Function 92: Return Receipt is set to ON,
anyone who receives a transmission from your machine
will return an MDN confirmation. To print the
confirmation, you must set User Function 86: Text
Print to ON.
Example MDN Message
Subject: Automatic Disposition Notification (processed) -
hello!
The message you sent on Wed, 19 Jan 2000 15:28:28 +0900
regarding “hello!” has been processed by [email protected].
User Function 92: Return Receipt determines if the Message
Disposition Notification (MDN) is added to transmissions.
Final-Recipient: rfc822; [email protected]
MDN (Message Disposition Notification) is a request for
confirmation on whether or not the message has been read.
Original-Message-ID:
Disposition: automatic-action/MDN-sent-Automatically;
processed
T.37 Option Guide: English
35
|
Receipt Format
User Function 93
POP GW Setting
User Function 95
This function determines the format of the Return Receipt
Confirmation (MDN).
To use the POP Gateway Service, both a Subject and
Password must registered.
Available settings are: Text or MDN.
User Function 95, POP GW Setting allows you to register the
Subject and Password.
TEXT: The format that might typically be displayed by a
program such as Microsoft Outlook
Both the Subject and Password can be no more that 20
characters.
MDN: The format based on the RFC for MDN (Message
Disposition Notification).
Default is TEXT.
Send File Format
User Function 94
This function determines the format of an e-mail sent from
the T.37 machine. The format can be TIFF or PDF.
Available settings are: TIFF or PDF.
Default is TIFF
If the receiver is another OKI T.37 device, the format
!
must be TIFF.
36
OKIFAX 5780/5980
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GW Forward Text
User Function 96
Send Notification
User Function 97
This function determines if the text portion of an email is
attached when Gateway Forwarding is used.
When User Function 97, Send Notification is set to ON, the
fixed text message and scanned TIFF or PDF files are sent to
the specified e-mail address.
Available settings are: ON or OFF.
Default is ON.
When User Function 97, Send Notification is set to OFF, only
the scanned TIFF or PDF files are sent.
Available settings are: ON or OFF.
Default is ON.
T.37 Option Guide: English
37
|
Network Settings
User Function 98
After changing the network settings under User
Function 98, press MENU.
This function modifies these network settings.
1: IPADDRESS
!
The machine goes into standby mode.
2: SUBNETMASK
After a few seconds’ pause, the display shows that the
Network Card is being initialized. The data on the
Network Card is updated when this message disappears.
3: DEFAULT GATEWAY
4: SMTP SERVER NAME
5: POPSERVER NAME
6: POP USER ID
Do not press MENU again while the initialization
message is on display (after changing the settings);
if you do, the settings will not update correctly.
7: POPPASSWORD
8: DNS P .SRVADDRESS
Domain Name Service Primary Server
9: DNS S .SRVADDRESS
Domain Name Service Secondary Server
10: HOST NAME
11: FAX E-mailAddress
12: DSN
Delivery Status Notification
13: NIC INITIALIZE
38
OKIFAX 5780/5980
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DHCP Server
When you enter an IP Address from the front panel of
your fax unit, the IP Address is used as a static IP
address. The DHCP setting is automatically disabled.
To enable the DHCP setting, use the Web Page,
OkiView 32, or Telnet functions.
If you are working with a DHCP (Dynamic Host
Configuration Protocol) server, the following items are set
automatically.
!
1: IPADDRESS
2: SUBNETMASK
After changing the network settings under User
Function 98, press MENU.
3: DEFAULT GATEWAY
8: DNS P .SRVADDRESS
Domain Name Service Primary Server
9: DNS S .SRVADDRESS
Domain Name Service Secondary Server
The machine goes into standby mode.
After a few seconds’ pause, the display shows that the
Network Card is being initialized. The data on the
Network Card is updated when this message disappears.
The default DHCP setting is Enable.
Do not press MENU again while the initialization
message is on display (after changing the settings);
if you do, the settings will not update correctly.
!
T.37 Option Guide: English
39
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Explanation of Settings
1: IPADDRESS
4: SMTPSERVER NAME
Sets the IP address.
Enter either the IP address or the host name of the SMTP
mail server.
2: SUBNETMASK
Sets the subnet mask.
3: DEFAULT GATEWAY
Sets the default gateway address.
If the DNS name of the SMTP server does not work,
try entering the IP address of the SMTP server.
!
Restrictions
·
If DNS has been set, use the host name (e.g.,
mail.network.com).
·
If DNS has not been set, enter the IP address of the
server. The address must include the “.” (period)
dividers (e.g., 192.168.4.123).
·
up to 64 characters may be entered.
You may use Latin letters, numbers and symbols
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
The symbols that can be used are: ! # & ’ ( ) * + , - . /
: ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
40
OKIFAX 5780/5980
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5: POPSERVER NAME
6: POP USER ID
Enter the user ID registered on the POP3 server.
Restrictions
up to 16 characters may be entered.
Enter either the IP address or the host name of the POP
mail server.
·
If the DNS name of the POP server does not work,
!
try entering the IP address of the POP server.
You may use Latin letters, numbers and symbols.
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
Restrictions
·
If DNS has been set, use the host name (e.g.,
mail.network.com).
The symbols that can be used are: ! # & ’ ( ) * + , - . /
: ; = ? · @ ? ” _ % ~
·
If DNS has not been set, enter the IP address of the
server. The address must include the “.” (period)
dividers (e.g., 192.168.4.123).
The “~” (tilde) symbol shows on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
·
up to 64 characters may be entered.
You may use Latin letters, numbers and symbols.
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
The symbols that can be used are: ! # & ’ ( ) * + , - . /
: ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
T.37 Option Guide: English
41
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7: POPPASSWORD
8: DNS P.SRVADDRESS
Enter the password registered on the POP3 server.
DNS means Domain Name Service.
P.SRV means Primary Server.
If a password has already been entered, it is shown as
XXXXXXXXXXXXXXXX (sixteen Xs).
Sets the IP address of the DNS primary server.
Restrictions
You do not have to change this setting if the server is
connected directly using its IP address.
·
up to 16 characters may be entered.
9: DNS S .SRVADDRESS
You may use Latin letters, numbers and symbols.
DNS means Domain Name Service.
S.Serv means Secondary Server.
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
The symbols that can be used are: ! # & ’ ( ) * + , - . /
Sets the IP address of the DNS secondary server.
: ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
You change this setting only when a secondary server has
been set up.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
42
OKIFAX 5780/5980
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10: HOST NAME
11: FAX E-mailAddress
Enter the host name defined on this machine.
Restrictions
Enter the e-mail address assigned to your machine.
Restrictions
·
up to 64 characters may be entered.
·
up to 64 characters may be entered.
You may use Latin letters, numbers and symbols.
You may use Latin letters, numbers and symbols.
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
To enter symbols, use either one-touch key 20 or
key “0” of the numeric ten-key pad.
The symbols that can be used are:
The symbols that can be used are:
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
T.37 Option Guide: English
43
|
12: DSN (Delivery Status Notification)
MDN vs. DSN
When a mail server with DSN receives a message, it
sends a delivery confirmation to the sender of the
message.
!
MDN = Message Disposition Notification
DSN = Delivery Status Notification
Change this setting to OFF, if you are sending a message
to a mail server that does not support DSN.
MDN: you receive a confirmation that your message
was received by the destination mail server.
If you do not change this setting to OFF, the server may
not be able to handle the message correctly and a
communication error may occur.
DSN: you receive a confirmation that your message was
opened by the person you sent it to (the recipient).
Some servers can send mail to servers without DSN.
In this case, no delivery notification will be sent.
All systems involved in the communication must support
MDN and DSN.
The default setting is OFF.
User Function 86, TEXT PRINT must be ON for your
machine to receive and print delivery notifications.
!
!
When User Function 98, Network Settings, DSN is ON,
your machine receives confirmations (DSN) from the
mail server of anyone sent a message by your machine.
44
OKIFAX 5780/5980
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13: NIC INITIALIZE
Make sure that you want to do this before proceeding.
Resets the Network Card to its original factory settings.
!
You may also reset the card to factory settings by
pressing and holding the button on the card (if your
network card has a button).
When you reset the Network Card to factory settings, all
current settings are lost.
The message “ARE YOU SURE?” will show on the
display. You must confirm your choice before the unit
will reset to factory defaults.
T.37 Option Guide: English
45
|
Changing Settings
Some settings can be accessed with any method.
There are four ways to change the network settings for your
machine.
Other settings are only accessed by one method.
This section lists the settings. The lists are organized by the
method used to access the settings. After the lists, each
access method is discussed.
1
2
3
4
menu of the machine
web page of the network card
OKIVIEW 32 (Adminmanager)
Telnet
46
OKIFAX 5780/5980
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Settings Changed by Using the Web Page or the Menu
Settings Changed Only by Using the Web Page
User Function 98, Network Settings
1: IPADDRESS
Printer Status
Network Status
Network Connection
TCP/IP
2: SUBNETMASK
3: DEFAULTGATEWAY
4: SMTP SERVER NAME
5: POP SERVER NAME
6: POP USER ID
NetWare
NetBEUI
EtherTalk
7: POPPASSWORD
8: DNS P .SRVADDRESS
9: DNS S .SRVADDRESS
10: HOST NAME
SNMP
Internet Fax
SMTP Transmit
SMTP Receive
POP3
11: FAX E-mailAddress
12: DSN
SMTP Port Number
POP Port Number
UseAPOP
13: NIC INITIALIZE
You can use the Web Page, Internet Fax, to adjust the
!
settings for User Function 98, Network Settings.
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
T.37 Option Guide: English
47
|
Settings Changed Only by Using OKIVIEW 32
Status
You can use OKIVIEW 32 to adjust the settings for
User Function 98, Network Settings.
Name
!
Location
Network
Protocols
TCP/IP
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Setting Up the OKILAN 7100e+ Using
OKIVIEW 32” or the OKIVIEW 32 on-line Help.
RAPP, BOOTP, DHCP
IPAddress, Subnet Mask, Default Gateway
Primary DNS, Secondary DNS
NetWare
AppleTalk
NetBEUI
Frame Types
Internet
Host Name
E-MailAddress
DSN
DNS (Primary/Secondary)
SMTP
POP3
Factory Defaults, Reset Device
48
OKIFAX 5780/5980
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Using the OKILAN 7100e+ Web Page
The Web page you access for your fax machine is
slightly different from the Web page described in the
OKILAN 7100e+ User's Guide.
You can use the Web page of the network card to change the
network settings for your machine.
!
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
To access the Web page of the network card, use a web
browser such as Internet Explorer or Netscape Navigator.
The differences are explained here.
You can use the Web page of the network card to change
·
·
the items listed below
User Function 98, Network Settings
T.37 Option Guide: English
49
|
Changing Settings Using the Web Page
EtherTalk
Not supported by this machine.
Do not change this setting.
SNMP
Printer Status
This is the main web access screen.
Shows the message(s) currently displayed by your fax
machine.
Network Status
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
Shows the status of TCP/IP, NetWare and NetBEUI.
OKIVIEW 32
Network Connection
Shows ?????
The items listed here are only accessed via the web page.
You can also use the web page to adjust the settings for
User Function 98, Network Settings.
TCP/IP
See the OKILAN 7100e+ User’s Guide, “OKILAN
SMTPTransmit
Configuration, Using the OKILAN 7100e+ Web Page.”
Enables or disables the SMTP transmission protocol
For normal operations, set this to Enable.
SMTP Receive
NetWare
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
NetBEUI
Enables or disables the SMTP reception protocol
For normal operations, set this to Enable.
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Using the OKILAN 7100e+ Web Page.”
If you do not wish to receive by SMTP, set this to
Disable
SMTP reception forwards incoming Fax mail.
!
50
OKIFAX 5780/5980
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POP3
UseAPOP
Enables or disables the POP reception protocol.
For normal operations, set this to Enable.
SMTP Port Number
This setting is available when you are using a POP server
that supports APOP.
With APOP, the POP password will be encrypted before it
is sent.
Sets the SMTP protocol port number.
Do not change this unless it is necessary.
The default setting is 25.
A communication error will occur if this setting is turned
on when using a server which does not support APOP.
POP Port Number
Sets the POP protocol port number.
Do not change this unless it is necessary.
The default setting is 110.
T.37 Option Guide: English
51
|
Using OKIVIEW 32
The OKILAN 7100e+ User's Guide contains detailed
information about these settings. There are differences
between the settings you will see for the Internet Fax Web
page and the page described in the OKILAN 7100e+ User’s
Guide.
Use this tool to configure the Network Card on
Windows95/98/NT4.0/2000/XP via the network.
The settings available through OKIVIEW 32 are nearly the
same as those accessible through the Web page.
This section explains the information choices (tabs) within
OKIVIEW 32 and the differences in settings you will
encounter.
The Web page you access for your fax machine is
slightly different from the Web page described in the
OKILAN 7100e+ User's Guide.
!
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Setting Up the OKILAN 7100e+ Using
OKIVIEW 32” or the OKIVIEW 32 on-line Help.
The differences are explained in this section.
52
OKIFAX 5780/5980
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When you start OKIVIEW 32, you will see a list of the
Network Cards connected to the printers and facsimiles.
Check the MAC addresses of the printers and facsimiles to
identify the Network Card you want to configure.
Internet
Host Name
E-MailAddress
DSN
DNS (Primary/Secondary)
SMTP
POP3
The Network Card Report provides the MAC address as
explained earlier.
!
Next, select the Network Card you wish to configure.
Factory Defaults, Reset Device
Then go to MENU, then Setup, then Device Setup.
You can use OKIVIEW 32 to adjust the settings for User
Function 98, Network Settings.
You can change the following settings.
!
Status
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Setting Up the OKILAN 7100e+ Using
OKIVIEW 32” or the OKIVIEW 32 on-line Help.
Name
Location
Network
Protocols
TCP/IP
RAPP, BOOTP, DHCP
IPAddress, Subnet Mask, Default Gateway
Primary DNS, Secondary DNS
NetWare
AppleTalk
NetBEUI
Frame Types
T.37 Option Guide: English
53
|
General
Set the password.
TCP/IP
Allows you to modify the settings listed below.
EtherTalk
Not used by this machine.
NetBEUI
See the OKILAN 7100e+ User's Guide.
SNMP
See the OKILAN 7100e+ User's Guide.
a. Enable DHCP/BOOTP or RARP
b. IPAddress, Subnet mask and Default Gateway
c. Enable Banner for FTP/LPR
d. DNS settings
The Printer TRAP facility of the tool supplied with
Internet Fax has been expanded.
You can add up to 5 addresses in TCP/IP as Printer Traps
and also an extra address in IPX/SPX, for which trap
alarms can be specified individually.
NetWare
Allows you to modify the NetWare server settings.
Please note that the position of the Pserver menu is
different for Internet Fax, and so is the method for setting
Pserver NDS and Bindery.
Please also see the help menu of the tool.
Internet Fax
You can use OKIVIEW 32 to change the same settings
that are accessed through the Web page
(User Function 98, Network Settings).
See the OKILAN 7100e+ User’s Guide, “OKILAN
Configuration, Setting Up the OKILAN 7100e+ Using
OKIVIEW 32” or the OKIVIEW 32 on-line Help.
!
54
OKIFAX 5780/5980
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Telnet
Your fax machine is Telnet capable.
You can use Telnet (via the network) to change the network
settings for your machine.
There are differences between what you see and what is
described in the OKILAN 7100e+ User's Guide.
See the OKILAN 7100e+ User’s Guide, “OKILAN
!
Configuration, Setting Up the OKILAN 7100e+ Using
OKIVIEW 32” or the OKIVIEW 32 on-line Help.
T.37 Option Guide: English
55
|
Customization
Procedure
Print the Telephone Directory before you begin
Programming e-mail Addresses
You can program (store) e-mail addresses into your machine,
just as you do telephone numbers. You can create a group of
e-mail addresses, just as you can create a group of telephone
numbers.
!
programming. This provides a reference of the speed
dial numbers already programmed.
See the User’s Guide, “Reports, Telephone Directory.”
For more information about groups, see the User’s Guide,
“Sending a Fax to Multiple Locations.”
Be sure to write the name for any Speed Dial numbers
you program on the One Touch Sheet(s).
The One Touch Sheet(s) provide space for a limited
number of Speed Dial numbers, depending on the model
of your fax machine.
OKIFAX 5780 1 through 50.
OKIFAX 5980 1 through 90.
For Speed Dials x and above, program the number(s)
and print the Telephone Directory.
Where x =
51 (OKIFAX 5780)
91 (OKIFAX 5980)
See the User’s Guide, “Reports, Telephone Directory.”
56
OKIFAX 5780/5980
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1
2
3
4
Press Menu/Exit to enter the menu.
10 Repeat the above process from Step 4 until you have
finished programming.
Press ᮢ to select Location Program. Press Enter.
The cursor will be at Speed Dial. Press Enter.
11 Press Menu/Exit to return the machine to standby mode.
12 When finished with the programming of One Touch
keys, lift off the plastic cover. Use a pencil to write the
name of the One Touch key you have programmed.
Input the speed dial number you want to program, then
press Enter.
E-mail addresses can ONLY be programmed in Speed
Dials 1 - 50 (5780) or 1 - 90 (5980).
Print the Telephone Directory when you finish
programming. This provides a reference of the Speed
Dial numbers already programmed.
!
!
5
6
Press ᮢ to select e-mail Address. Press Enter.
See the User’s Guide, “Reports, Telephone Directory.”
Input the e-mail address. Press Enter.
Be sure to write the name for any Speed Dial numbers
you program on the One Touch Sheet(s).
One-Touch Key 32 is the @ symbol.
!
Use One-Touch Key 31 (Caps) to switch between upper
and lowercase letters, if necessary.
7
The display shows TIFF or PDF. Press Enter.
8
The display shows SENDER ID (EMAIL) AT TOP. Press
Enter.
9
The display shows RETURN RECEIPT (MDN). Press
Enter.
T.37 Option Guide: English
57
|
Confirming e-mail Address Programming
E-mail Address Restrictions
If you want to check / verify an e-mail address you have
programmed, print the Telephone Directory.
·
up to 64 characters may be entered.
You may use Latin letters, numbers and symbols.
See the User’s Guide, “Reports, Telephone Directory.”
To enter symbols, use either one-touch key 20 or key “0”
of the numeric ten-key pad.
The symbols that can be used are:
! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The “~” (tilde) symbol shows on the display as “-1”.
Both uppercase and lowercase letters can be used.
To change the case, press the CAPS key
(one-touch key 31).
·
Must be programmed / assigned to Speed Dial keys
01~50 (5780) or 1~90 (5980).
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Using Internet Fax
Sending a Document
General Information
Differences
Sending a document from the document feeder of the
machine using the Internet Fax feature is very similar to
sending a document using the Public Switched Telephone
Network (PSTN / regular phone line).
Internet Fax data is scanned into memory before
transmission.
Your machine must establish a server connection before the
document is sent.
See the User’s Guide, “Basic Faxing, Sending a Fax.”
Stopping a Transmission
Important!
!
Press Stop to end a transmission.
Internet faxes differ from traditional faxes in these
ways:
The transmission ends immediately.
!
Although your OKIFAX has security features, faxes sent
over the Internet are more vulnerable to interception
than faxes sent over the PSTN.
You do not confirm your request before it takes effect.
There is no way to verify that a message has been
received in real-time by the machine to which it was
addressed.
T.37 Option Guide: English
59
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How to Send a Document
1
2
Load your documents.
Select the entry method.
3
4
Press Start.
The machine scans the document and stores the
document’s image data into memory.
For more information on entry methods, refer to the
User’s Guide, “Basic Faxing, Sending a Fax.”
5
6
Next, the machine establishes a server connection.
Entry methods are:
“Sending” appears on the display when the server
connection is established.
·
·
One-Touch or Speed Dial
Search
At the end of the transmission, the result shows on the
display and a buzzer sounds.
You must know the first letter of the e-mail address
to search for an e-mail address.
·
Non-programmed e-mail
also known as a Numeric Keypad or walk-up
You must send the document as an Internet
Transmission.
See the following section (“Sending to a Non-
Programmed E-mail”) for more information.
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Sending to a Pre-programmed E-mail
Normally, when you send to a preprogrammed e-mail address,
you load the document and select the appropriate one touch
or speed dial key.
Program you own e-mail address as a One Touch or
Speed Dial number. This save time when you are
working with e-mail.
!
!
However, other options are available. These options allow
the machine to function like a typical email program.
If you want replies (to emails you have sent) to go to
your computer, program your computer email address
as a One-Touch or Speed Dial number.
To access these options,
1
2
3
Load the document.
Press the EMAIL key 2 times.
The list of e-mail options appears on the display.
For more information, refer to the “List of e-Mail
Options.”
4
5
Press ᮢ or ꢀ to move the cursor to the desired option.
Press Enter.
For more information, refer to the “Descriptions of e-
Mail Options.”
T.37 Option Guide: English
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List of e-Mail Options
Descriptions of e-Mail Options
1 TO
1 TO
2 CC
Use this option to select a One-Touch, Speed Dial, or
Group.
3 FROM
Whatever you select MUST be programmed with an
email before you select it.
4 SUBJECT
5 SEND FILE FORMAT
6 SENDER ID(EMAIL)
7 RETURN RECEIPT
8 COMFIRM REPORT
9 DISPLAY(TO:)
10 DISPLAY(CC:)
11 DISPLAY(FROM:)
2 CC
Use this option to select a One-Touch, Speed Dial, or
Group.
Whatever you select MUST be programmed with an
email before you select it.
3 FROM
The “From” section of an e-mail is either the default
e-mail address of the sending machine OR an e-mail
address programmed to a One-Touch key.
Use this option to select the One-Touch key programmed
with the sender’s address.
Program your own e-mail address as a One Touch or
!
!
Speed Dial number. This saves time when you are
working with e-mail.
If you want replies (to emails you have sent) to go to
your computer, program your computer e-mail address
as a One-Touch or Speed Dial number.
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4 SUBJECT
Use this option to enter a subject of up to 64 characters.
8 CONFIRM REPORT
Use this option to have your machine print a report of
locations entered in the TO, CC, FROM, and SUBJECT
fields.
5 SEND FILE FORMAT
Use this option to select the type of file your document
will be converted to: TIFF or PDF.
9 DISPLAY(TO:)
Use this option to display the list of locations entered for
this field.
6 SENDER ID (EMAIL)
Use this option to select the whether or not the email
sender ID will be printed at the top of the page on the
receiving end
To return to the previous menu, press
or Stop.
10 DISPLAY(CC:)
If ON is activated, the email sender ID prints.
Use this option to display the list of locations entered for
this field.
7 RETURN RECEIPT
To return to the previous menu, press
or Stop.
Use this option to have your machine request a
confirmation (MDN) from the recipient’s machine that
the document was read.
11 DISPLAY(FROM:)
Use this option to display the list of locations entered for
this field.
To return to the previous menu, press
or Stop.
T.37 Option Guide: English
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Sending to a Non-Programmed E-mail
Limitations and Suggestions
Also known as Numeric Keypad (Walk-up) e-mail faxing
·
If you need a digital copy of a fax transmission for your
records, send the fax to the destination and your e-mail
address. Your e-mail address will receive a digital copy
(.TIFF or .PDF format) of whatever you send.
If you want to send an Internet Fax, but you do not want to
program the e-mail address as a One-Touch or Speed Dial,
you must make sure that it is sent as an Internet Transmission.
1
2
3
Load the document.
Press the e-mail key.
Input the e-mail address.
·
·
If you select the same e-mail address twice, the document
will be sent to it only once.
To stop transmission, press STOP.
The transmission terminates immediately, without asking
for confirmation.
One-Touch Key 32 is the @ symbol.
!
Use One-Touch Key 31 (Caps) to switch between upper
and lowercase letters.
·
Internet Fax data is scanned into memory before
transmission. If the document is too long to fit into
memory, divide it and make two or more transmissions.
4
Press Start.
If you frequently divide documents, consider installing
additional memory.
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TIFF or PDF Format
The images are compressed using one of the standard formats
used on faxes. The formats are listed below.
General Information
·
·
·
MH
When functioning as an Internet Fax, your machine converts
scanned documents into a single TIFF or PDF format file and
sends it by e-mail.
MR
MMR
The transmit resolutions are:
The default format is MH.
·
·
·
200 x 100 dpi in STD mode
200 x 200 dpi in FINE mode
Other manufacturers’Internet Fax products may receive
only in the STD and FINE resolutions and in MH
compression mode.
!
300 x 300 dpi
or
Remember this if you are sending a document to an
Internet Fax made by a different manufacturer.
600 x 600 dpi * in EX-FINE
* the OKI HRS600 (600 dpi TX) option must be
installed
This is not an issue when you send to a machine
identical to yours or if you send to a PC.
·
200 x 200 dpi in PHOTO mode
T.37 Option Guide: English
65
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Text Attachment
Your machine attaches text to fax document e-mails. The
attached text for TIFF-format faxes is different from the text
for PDF-format faxes.
Text for TIFF-format
There are scanned pages attached to this e-mail which have
been sent from ([Sender ID] or an Internet Facsimile.)
When Sender ID is set to ON, and the Sender ID is already
registered, the ‘from The Internet Facsimile’ becomes ‘from
[Sender ID]’.
To view or print these pages please use the software program
“Imaging” provided with Windows NT4.0/Windows
95(OSR2)/Windows98/WindowsME/Windows 2000.
-----------------------------------------------------------------------------
“Imaging”, Windows NT4.0, Windows 95 (OSR 2), Windows
98, Windows ME, Windows 2000 are registered trademarks of
US Microsoft Corporation.
Text for PDF-format
There are scanned pages attached to this e-mail which have
been sent from ([Sender ID] or an Internet Facsimile.)
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Viewing TIFF Files
Viewing PDF Files
To view TIFF files, you must have a TIFF viewer installed on
your PC.
To view PDF files, you must have Adobe Acrobat Reader
(Version 3.x, 4.x, or 5.x) installed on your PC.
Microsoft Windows 95, 98, NT 4.0 and 2000 have a viewer
called Imaging, which you can use to view TIFF files.
Before printing a PDF file from Imaging, go to
OPTIONS in either the Print screen or in Properties and
set the Print format to “Fit to Page.”
!
Before printing a TIFF file from Imaging, go to
!
OPTIONS in either the Print screen or in Properties and
set the Print format to “Fit to Page.”
If it is set at “Actual size”, part of the fax image may be
cut off from the printout.
If it is set at “Actual size”, part of the fax image may be
cut off from the printout.
T.37 Option Guide: English
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Receiving Internet Faxes
Your machine can receive Internet Faxes two ways.
Internet Faxes are received into memory.
!
!
·
·
Automatic Reception
Manual Reception
Make sure that your machine has enough free memory
to receive fax messages.
If too little memory is available, reception may be
terminated before the complete message is received.
During automatic reception, your Internet Fax machine
automatically connects to the server and receives mail at the
time interval set in User Function 83, the POP INTERVAL
TIME setting.
Install an optional memory expansion kit if your
Internet Fax receptions frequently terminate before
completion.
If your machine performs an automatic reception, but no
messages (mail) are on the server, no record of the session is
made.
If User Function 86, Text Print is set to ON, your
machine cannot receive Internet Faxes while a print
alarm (e.g., no paper, cover open, paper jam) exists.
If your machine performs a manual reception, but no
messages (mail) are on the server, service code F941 is used
as the record of the session.
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Automatic Reception
Manual Reception
If your machine performs an automatic reception, but no
messages (mail) are on the server, no record of the session is
made.
Your machine can manually receive mail.
If your machine performs a manual reception, but no
messages (mail) are on the server, service code F941 is used
as the record of the session.
Single Message
If one message is on the server, your machine receives
the message and prints it.
1
2
3
Press Menu/Exit to enter the menu.
Press ᮢ or ꢀ to select at Internet Rx. Press Enter.
Press Start.
Multiple Messages
If more than one mail message is on the server, your
machine receives all of the messages and prints them.
If your machine performs a manual reception, but no
messages (mail) are on the server, the record of the session
shows service code F941.
Text Print ON
If User Function 86, Text Print is set to ON, your
!
machine will not receive Internet Faxes while a print
alarm (e.g., no paper, cover open, paper jam) exists.
If User Function 86, TEXT PRINT, is set to ON, your
machine receives only one message during each
reception.
If there is more than one mail message, your machine
prints one message at a time.
Your machine receives multiple mail messages one at a
time and prints them one at a time.
T.37 Option Guide: English
69
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Receiving TIFF files
Your machine receives mail messages with TIFF attachments
from the mail server and prints out the attached files.
Restrictions
TIFF
Your machine CANNOT receive mail messages with
Your machine can print out TIFFs in the Full Mode, which
covers the Simple Mode.
!
PDF attachments!
It cannot print any other TIFF format.
If your machine receives any other TIFF format, a
communication error occurs and an error report prints.
Your machine sends attached files as Simple Mode
!
TIFF files. This is the standard for T.37.
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Resolution
Compression
Your machine can receive files with the following
resolutions.
Your machine can receive files with the following
compression formats.
·
·
·
·
·
200 x 100 dpi
200 x 200 dpi
200 x 400 dpi
300 x 300 dpi
600 x 600 dpi
·
·
·
MH
MR
MMR
There are many different kinds of TIFFs.
!
TIFFs made via Microsoft Imaging can be received by
your machine.
The OKI HRS600 (600 dpi TX) option must be installed
if you want to receive files with 600 x 600 dpi
resolution.
!
However, any TIFF file with the encoding style of
CCITT Group 3 (ID) Fax cannot be received. The
manuscript main scan bit value does not meet the T.4
standard.
T.37 Option Guide: English
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Receiving e-mails (Body Text)
Limitations
A fax sent over the Internet has three components.
·
·
·
Header
Your fax machine can print
e-mail (Body Text)
TIFF attachment(s)
·
ASCII text
Latin letters and numbers
Symbols ! # & ’ ( ) * + , - . / : ; = ? · @ ? ” _ % ~
The e-mail includes the To, From, and Date information.
It may include RE: (Subject) and body text (e-mail message).
The e-mail of an Internet Fax often comes with added
messages (text) before and after the TIFFs.
Your fax machine cannot print
Base 64 encoded text
Your fax machine may not be able to print
·
You can select how (or whether) these components print.
·
·
messages from an e-mail client, which aren’t text
messages with text-file attachments
Printing e-mails
When User Function 86, Text Print set to ON, the following
components print
·
·
header and e-mail (Body Text)
TIFFs (Full Mode)
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Gateway Services (Forwarding)
POP Gateway Forwarding
There are four Gateway Services.
1
2
3
4
POP
Here are the steps for POP Gateway Forwarding.
Answer Mode
SMTP
1
The gateway machine is programmed with a POP
Gateway Subject and Password (User Function 95 POP
GW SETTING).
Relay
Each service is explained in the following sections.
2
The sender sends an email to the gateway machine with
the SUBJECT field formatted as shown:
SUBJECT:PASSWORD=5551212
3
The Gateway machine receives the email and compares
the subject field with the pre-programmed Gateway
Subject and Password (Step 1). If they match, the
Gateway machine dials the phone number that follows
the “=” in the subject field and forwards the document.
T.37 Option Guide: English
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Example of POP Gateway Forwarding
Set up
Subject Field
The Subject field of an email that this gateway machine
forwards would look like this:
1
2
3
4
5
6
7
Press MENU/EXIT.
Press 95 on ten key pad
Enter GW SUBJECT (For example: SEND)
Press Enter.
SEND:FAX=5551212
If multiple phone numbers are to be entered they must be
separated by “&”.
Enter GW PASSWORD (For example: FAX)
Press Enter.
SEND:FAX=5551212&5551313&5551414
Press MENU/EXIT.
Number 1: 5551212
Number 2: 5551313
Number 3: 5551414
Restrictions
1
2
3
The maximum number of digits available for the
SUBJECT and PASSWORD is 20.
The maximum number of digits available for the
telephone number is 40.
No more than 10 numbers can be forwarded.
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Answer Mode Forwarding
SMTP
Here are the steps forAnswer Mode Forwarding.
E-mails to a Fax Number
1
A telephone number or email address can be
programmed as the forwarding location.
Your machine can forward images received via e-mail to
another fax machine.
You can forward to a telephone number OR an e-mail
address, but not both.
!
There are two ways to do this.
2
When that occurs, User Function 10AUTOANSWER
MODE, adds the setting, FWD, to the menu.
·
·
SMTP
POP
3
ALL incoming faxes will automatically be forwarded to
that email address when
The POP method is described in “Gateway Services
(Forwarding), POP Gateway Forwarding.
·
an email address has been programmed as the
forwarding location
SMTP is described here.
and
·
FWD is selected as the answer mode.
T.37 Option Guide: English
75
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SMTP General Information
SMTP Image Restrictions
Use the format FAX=[telephone number}@{domain name}
to indicate the forwarding number.
·
·
TIFFs must be the type of file your machine can receive.
text files cannot be forwarded when the GW Forward
Text Setting (User Function 96) is OFF.
The Internet Fax forwards the received TIFF file to the
number given after “FAX=” by normal fax transmission.
The default setting for GW Forward Text Setting is ON.
The items listed below have certain restrictions when used as
part of this feature.
·
Files in formats not supported by this machine cannot be
forwarded.
·
·
·
·
Image Restrictions
Telephone Number Restrictions
MailAddress Format
Domain Names
SMTP Telephone Number Restrictions
·
Characters that can be used
Numbers 0-9
Symbols *, #, -, P (for pause) and +.
SMTP Example
The machine does not receive the message if anything
else is entered.
The e-mail address of your fax machine is:
·
The telephone number cannot be more than 40 digits
long.
To use the Gateway Service, the sender would use:
This follows the format
FAX=[telephone number}@{domain name}.
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SMTP Mail Address Format
SMTP Domain Name Restrictions
The exact mail address format required for e-mail-to-fax
forwarding varies from one network to another.
You must register the domain names that your machine will
communicate with (receive data from) when forwarding e-
mail-to-fax.
Consult with your network administrator for the correct
format to use.
This is intended to prevent unauthorized access of the e-mail
forwarding function.
Example
Host name
·
·
up to five (5) domain names may be registered.
intfax
each domain name may be up to 64 characters long.
Domain name
Your machine will only accept data from a sender when
network.com
·
the sender’s domain name matches one of the registered
domain names
e-mailAddress
FAX=[telephone number]@intfax.network.com
or
Both the mail server and your fax machine use this
e-mail address for forwarding the message.
·
the sender’s domain name is a sub-domain of one of the
registered domain names.
You can make a broadcast transmission to up to 10 recipients
by specifying each telephone number in the above mail
address format.
T.37 Option Guide: English
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SMTP: How it Works
It is also possible for an e-mail client to communicate
directly with this machine. To do this, specify the IP address
of this Internet Fax instead of the e-mail client’s SMTP server
address. Specify a recipient using the above address format
and attach a TIFF file in a format supported by this Internet
Fax, and you can have the documents forwarded by fax on
reception.
1
The client sends a message to the mail server using the
address format [email protected].
A client can be a computer or an Internet Fax.
2
3
The mail server makes an enquiry to the DNS server
about fax.abc.com
The DNS server replies to the mail server with the IP
address of fax.abc.com.
Please note that it may not be possible to establish a
connection between this Internet Fax and some types of e-
mail clients.
4
5
The mail server forwards the message to the Internet Fax.
The Internet Fax then forwards the message to an F-Code
fax machine with the telephone number of 123.
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SMTP Mail Server Settings for E-mail-to-FAX Gateway
Service
You will need to adjust settings in these categories.
The setting changes explained here can only be made by a
network administrator.
·
·
DNS Server
Mail Server
To use gateway service 1 (e-mail-to-OKIFAX-to-G3 FAX), the
mail server and the DNS server must be configured to forward
e-mail to the your fax machine.
Here are some examples of settings for forwarding mail to the
your fax machine.
The settings given here are only examples. Servers do not
have to be configured as shown in order to use the gateway
service.
The domain name, host names and IP addresses given in this
text are for example only. You must set these values
according to your own network setup.
T.37 Option Guide: English
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SMTP DNS Server
Network Setup
First, register your fax machine onto the DNS server.
The network in our example has this setup.
Network domain name:
abc.com
In this example, the settings for a type of DNS server called
BIND run on UNIX are explained.
You will need to know or set the following items.
Host name of the mail server in this domain:
mail.abc.com
·
·
·
·
·
Network Setup
Install the fax machine as a device on the network
Add a record to the zone file
Add a PTR record to the reverse zone file
Restart the Server
IP address of this mail server:
192.168.1.100
Host name of the DNS server in this domain:
dns.abc.com
IP address of this DNS server:
192.168.1.101
IP address of the client PC:
192.168.1.50
Host name of the client PC:
user.abc.com
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Install the Fax Machine
Add a PTR Record
Now, install your fax machine on this network.
Host name of the fax machine: fax.abc.com
IP address of the fax machine: 192.168.1.105
Add a Record
Add a PTR record of the fax machine to the reverse zone file.
Pointer (PTR) Record
………
100.1.168.192.in-addr.arpa.IN PTR mail.abc.com.
101.1.168.192.in-addr.arpa.IN PTR dns.abc.com.
50.1.168.192.in-addr.arpa. IN PTR user.abc.com.
105.1.168.192.in-addr.arpa.IN PTR fax.abc.com.
………
Add a record of the fax machine on the zone file of the DNS
server (dns.abc.com).
Address (A) record
………
mail.abc.com.
dns.abc.com.
user.abc.com.
fax.abc.com.
………
IN
IN
IN
IN
A
A
A
A
192.168.1.100
192.168.1.101
192.168.1.50
192.168.1.105
Restart the Server
When all the records have been updated, restart the DNS
server.
After the above configuration has been made, all mail
addressed to <[email protected]> will be forwarded to the
fax machine.
T.37 Option Guide: English
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SMTP Mail Server
The example assumes that
Most of the time, the DNS server configuration explained in
the DNS Server section will allow you to use the e-mail-to-
FAX relay service.
·
·
·
The OS of mail.abc.com is FreeBSD.
The mail server is sendmail.
The DNS server configuration is not always used.
Configuration file sendmail.cf is generated using
utility “CF.”
Some mail servers are configured to process all mail
addressed to hosts belonging to their domain as mail to
themselves. If mail server mail.abc.com has been set up in
this way, it will regard mail to [email protected] as mail to
one of its users and will not forward it to your fax machine.
You will have to edit sendmail.cf directly if
no utility of this kind is available. The procedure
for this operation is very complicated. It will not be
explained here.
To prevent this, configure the mail server so it does not
process mail addressed to host fax.abc.com.
To configure the mail server, you will
1
2
3
4
5
insert strings into sendmail.def
add strings specifying email-to-FAX relay
create a new sendmail.cf
overwrite the original sendmail.cf
restart the mail server
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1
Insert the following strings to file sendmail.def.
2
Add a string (specifying e-mail-to-FAX relay) to
/etc/sendmail.lw.
………
………
fax
ACCEPT_LOWER=yes
………
LOWER_MATCH_STYLE=!lw-file
………
With “fax”, the server DOES NOT receive mail to
fax.abc.com.
!
ACCEPT, etc. tells the server to receive mail to hosts
located within its domain.
!
3
Create sendmail.cf
and
LOWER, etc. tells the server to receive mail to hosts
located within its domain, EXCEPT mail to hosts listed
in sendmail.lw.
4
5
overwrite the original sendmail.cf with it.
Restart the mail server.
After the above changes, sendmail will forward mail
addressed to [email protected] to your fax machine instead
of processing it itself.
T.37 Option Guide: English
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SMTP Mail Forwarding Process
Relay
1
Client sends mail to mail server
(To: [email protected])
Faxes to an e-mail Address
2
3
Mail server makes enquiry to DNS server regarding
fax.abc.com
Your fax machine can forward incoming faxes from an
F-Code fax machine to an e-mail address.
DNS replies to mail server
Important!
(returns the IP address of fax.abc.com)
Mail server forwards mail to fax machine
FAX communication to FAX number 123
!
Be aware that although your OKIFAX has security
4
5
features (password protection, access restricted to
certain domain names), any system is vulnerable to
attack. If you set up your OKIFAX for this feature, it
may be possible for unauthorized faxes to be sent to
other machines through your fax machine.
Relay Print, User Function 28, must be ON for you to
!
use Gateway Services (Forwarding).
The default setting for Relay Print, User Function 27, is
OFF, to help protect against unauthorized faxes being
sent through your machine.
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Procedure
How it works
1
2
Create a personal mailbox as a relay mailbox.
1
2
3
An F-Code fax machine sends the fax message to your
Internet Fax machine.
Register a one-touch key, with an e-mail address
assigned to it, in the relay mailbox.
Your Internet Fax machine then converts the message to
an e-mail and forwards it to a mail server.
Any fax image sent to this Personal Box is then
forwarded to the assigned e-mail address.
The mail server then sends the e-mail to a computer or
another Internet Fax.
See the User’s Guide, “Advanced Operations,
Confidential Faxes, Programming Personal
(Confidential) Mailboxes.”
See the User’s Guide, “Advanced Operations, Relay
Faxing.”
T.37 Option Guide: English
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Network Scanner
Example
Your fax machine can be used as a network scanner.
Remember the following when using your fax machine as a
network scanner:
Here is an example of using your fax machine as a network
scanner.
·
·
you can adjust the resolution of the scanned images
You have a hard copy document that you would like to have
on file as a digital copy.
turn off the IFAX Sender ID (User Function 90), or it
will appear on your scanned images
You can use your fax machine to scan the document and send
the scan version (digital copy) to your e-mail address.
The scan version of the document is a TIFF or PDF file.
How it Works
The document is scanned as if it were being sent as an
Internet Fax, but the document is actually sent to an e-mail
address on the network.
The recipient (destination e-mail address) receives the
document on their PC as a TIFF or PDF file.
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Image Resolution
Sender ID (EMAIL)
The setting for User Function 89: Ex.Fine Mode adjusts the
resolution of the scanned image.
User Function 90: Sender ID must be set to ON when you are
using your fax machine for faxing using the Internet. This
places the Sender ID on the top of any documents you send.
The resolution may be set between 300 and 600 dpi.
However, when you are using your fax machine as a network
scanner, you do not want this information to appear on your
scanned documents.
The OKI HRS600 (600 dpi TX) option (8 MB of
memory) must be installed to achieve 600 dpi scan
resolution.
!
Set User Function 90: SENDER ID to OFF while using
!
your fax machine as a network scanner.
The Sender ID will not appear at the top of scanned
documents.
Be sure to set Sender ID to ON when sending faxes.
T.37 Option Guide: English
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Network Printing
Printing Documents
Printing on Transparencies
To use your fax machine to print documents via the LAN,
you need to install the appropriate software from the supplied
CD-ROM and make the correct settings for your environment.
When printing on transparencies,
·
·
·
·
set the Media Type to Light
A brief description of each of the supported operating
systems and the suggested installation procedure appears in
this section.
use manual feed
set the machine for face-up stacking
recommended transparency type is 3M CG2300
When installing network card utilities, select the Quick Setup
option where it is available.
Change the settings through the printer driver, (provided with
the optional MFP Kit).
The printer driver provided on the CD-ROM supports
only network printing.
!
Printing via the parallel port is not supported.
Local printing through the parallel port requires a
different driver (provided with the optional MFP Kit).
For further details, please contact your authorized
supplier.
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Operating Systems
NetWare
Windows NT 4.0 and Windows 2000
Recommended procedure:
Recommended procedure:
1
2
3
Install the printer driver.
1
2
3
Install the printer driver.
Install the network card utility.
Configure the network card.
Install the network card utility.
Configure the network card.
The NetWare server has two modes.
When printing directly from Windows NT 4.0 or 2000, use
LPR (Microsoft TCP/IP Printing), included in Windows NT
4.0 and 2000.
·
·
printer server mode and
remote printer mode
Add the LPR port as the driver output port and assign it the
IPAddress configured for Network Card.
The Network Card supports either mode.
To use NetWare, the fax machine should be attached as a
printer under NetWare control.
TCP/IP should be added to Windows NT 4.0, 2000 because it
is used for LPR.
For more details, see the information on the supplied
CD-ROM.
While installing the driver on Windows 2000, you may
encounter a warning message about authentication.
!
Ignore this message if it appears.
It will not cause any problems with the installation of
the driver.
For more details, see the information on the supplied
CD-ROM.
T.37 Option Guide: English
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Windows 95/98
Recommended procedure:
1
2
3
4
Install the printer driver.
Install the network card utility.
Install the Oki Print Monitor (LPR Utility).
Configure the network card.
When printing directly from Windows 95/98, the Oki Print
Monitor (LPR Utility) should be installed from the supplied
CD-ROM.
TCP/IP must be installed in Windows 95/98 in order to use
Oki Print Monitor (LPR Utility).
For more details, see the information on the supplied
CD-ROM.
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Other Operating Systems
Configuring from Network Utilities
Other operating systems, such as Macintosh or UNIX, are not
supported.
(also known as CD Setup Utilities)
The network card configurations may be altered from a PC
via the network, using the utilities on the CD-ROM. The
configuration settings can be accessed from the installer.
With these utilities, TCP/IP and NetWare parameters may be
configured.
For more details, see the information on the supplied
CD-ROM.
When using the above utilities, the setup screen for
!
EtherTalk, which the fax machine does not support, will
be displayed.
Set EtherTalk “Disable” to prevent it from being used.
T.37 Option Guide: English
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Configuration
To print from Windows using LPR, it is necessary to set the IP
ADDRESS (User Function 98, Setting 1). This is not required
if printing from NetWare only. It is necessary for using
Internet Fax functions.
Network settings can be modified through the front panel
(menu) of your fax machine via User Function 98: Network
Settings.
1
2
3
Press Menu/Exit to enter the menu.
Press ᮢ orꢀ to select Setup, press Enter.
Press ᮢ orꢀ until LANOPTIONS appears on the display.
Press Enter.
4
Press ᮢ orꢀ until User Function 98: NETWORK
SETTINGS appears on the display.
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Settings
User Functions
1: IPADDRESS
These three user functions are specific to Network Printing.
Sets the IP address.
·
·
·
Auto Tray Switch (User Function 80)
Paper Size Check (User Function 81)
LAN Print T.O. (User Function 82)
2: SUBNETMASK
Sets the subnet mask.
3: DEFAULT GATEWAY
Sets the default gateway address.
Auto Tray Switch
User Function 80
Settings are: ON or OFF
Default is: OFF.
When Auto Tray Switch is set to ON, your fax machine will
use paper from another tray when paper runs out in one tray.
The optional second tray must be installed for this to
!
function.
The same size paper must be installed in both trays.
T.37 Option Guide: English
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Paper Size Check
User Function 81
Settings are: ON or OFF
Default is: ON.
LAN Print T.O.
User Function 82
It is impossible to judge whether printing data is not being
transmitted due to network delay or the end of the data
stream. This time-out configuration allows the device to
cancel a print job when no printing data can be found after a
specified time has elapsed since the last data was submitted.
Set to ON
If Paper Size Check is set to ON, an alarm displays when
the paper size specified from the PC does not match the
paper size specified for the tray of the fax machine.
Do not change the default configuration unless it is
absolutely necessary.
When this alarm is displayed, put the correct size of
paper in the specified tray.
Settings are: 5 sec., 30 sec., 5 min.
Default Setting is: 30 sec.
Printing begins when the tray is closed.
After printing,
·
set the same paper as configured for the tray
or
·
change the tray configuration to the correct paper
size.
Set to OFF
If Paper Size Check is set to OFF, printing occurs even if
the PC-specified and Paper Tray paper sizes don’t match.
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Banner Output
Your fax machine supports TEXT-style Banner of NetWare
3.x and NetWare 4.x.
Only US-ASCII characters will print.
!
Any characters that cannot be printed are shown as
spaces.
If a NetWare banner cannot be printed, alter the configuration
·
at your PC to “No Banner Used”
or
·
at NetWare Server to “No Banner Sent”.
Contact your NetWare Network Administrator for assistance.
When a problem occurs with banner printing, change the
banner settings to “NO” with the correct utilities. Do this
even though the Network Card supports FTP and LPR
banners.
T.37 Option Guide: English
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Problem Solving
LAN Data Error
There are two areas of Problem Solving.
·
·
End User
When LAN Data Error is shown on the fax display, there may
be a problem in the printing data transmitted via the network.
NetworkAdministrator
The printing data will be cancelled.
Re-send the print job.
End User
If this error occurs while printing documents, the error may be
a paper jam. Clear the jam.
Option Board Error
When the print job was cancelled from a PC, LAN
If your fax machine displays the message, OPTION BOARD
ERROR, an error may have occurred at the interface between
the fax machine and the network card.
!
DATA ERROR may be displayed. This is because
defective data may have been transmitted to the fax
machine.
Turn off the fax machine. Verify that the network card is
correctly installed. Turn the machine on.
Network Problem
If any printing problems occur (other than the errors
mentioned in this section), see the information on the
supplied CD-ROM.
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Network Administrator
Service Codes
SMTP Error Codes
When a communication error occurs, print the Activity
Report. Use the report to find the service code for the error.
Here is the format for SMTP communication service codes.
E123
There are two types of service codes.
E = SMTP communication
·
·
SMTP
POP3
123 = three-digit SMTP error code defined by RFC.
RFC is an Internet “standards” term meaning “Request
For Comment”. RFCs are documents that define
standards or proposed standard-definitions for network
and Internet operation. Individual RFCs define specific
aspects of network or Internet operation.
Numbers 900 and above are codes defined specifically for
this Internet Fax.
T.37 Option Guide: English
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List of SMTP Error Codes
E001 Text print
E953 No SMTP GATEWAY telephone number is
specified
When E001 occurs, the “Number of Pages”
column in the Activity Report will be blank.
E955 SMTP GATEWAY wrong telephone number
E002 Text received but not printed
E956 TEXT forwarding error
When E002 occurs, the “Number of Pages”
column in the Activity Report will be blank.
E957 During SMTP Gateway SMTP Receiving, No
“FAX=” error
E900 Network Card I/F error
EF00 Mupis Command Transmission Failed or
Response against Command is Invalid
E910 TCP/IP or SMTP/POP not supported or allowed by
Network Card
EF02 End of Maintenance Request Receiving Defective
E920 Network Card not ready; transmission request
E980 NIC ABORT (when stop instruction came from
received while Network Card is initializing
NIC)
E930 No match for domain received; invalid user name
E990 Transmission Error between Server
E931 E-mail cannot be received (invalid TIFF)
E932 E-mail cannot be received (other than invalid
TIFF)
E940 Memory full
E942 Command time-out
E950 Server communication error
E951 Cannot specify address. SMTP GATEWAY
receiving machine is using the individual address.
E952 SMTP GATEWAY Locations specified number is
over.
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SMTP Protocol Error Codes
The following are SMTP protocol error codes given in
RFC821.
E500 Syntax error, command unrecognized.
This may include errors such as command line too
long.
RFC is an Internet “standards” term meaning “Request
For Comment.” RFCs are documents that define
standards or proposed standard-definitions for network
and Internet operation. Individual RFCs define specific
aspects of network or Internet operation.
E501 Syntax error in parameters or arguments
E502 Command not implemented
E503 Bad sequence of commands
E504 Command parameter not implemented
E550 Requested action not taken:
mailbox unavailable.
When these occur, contact your network administrator.
E421 <domain>
Service not available, closing transmission
channel.
Example: mailbox not found, no access
E551 User not local; please try <forward-path>
E552 Requested mail action aborted:
exceeded storage allocation
This may be a reply to any command if the service
knows it must shut down.
E450 Requested mail action not taken: mailbox
unavailable.
Example: the mailbox is busy.
E451 Requested action aborted:
local error in processing
E553 Requested action not taken:
mailbox name not allowed
Example: Mailbox syntax incorrect
E554 Transaction failed
E452 Requested action not taken:
insufficient system storage
T.37 Option Guide: English
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POP3 Communication Errors
There are no standard error code definitions for the POP3
protocol.
Codes
F001 Text print
When F001 occurs, the Number of Pages column
in the Activity Report is blank.
Here is the format for POP3 Communication Errors.
F123
F = POP3 Communication Errors
123 = three-digit SMTP error code defined by RFC.
F002 Text received but not printed
When F002 occurs, the Number of Pages column
in the Activity Report is blank.
RFC is an Internet “standards” term meaning “Request
For Comment”. RFCs are documents that define
standards or proposed standard-definitions for network
and Internet operation. Individual RFCs define specific
aspects of network or Internet operation.
F010 POP protocol USER command error
F020 POP protocol PASS command error
F030 POP protocol RETR command error
F040 POP protocol DELE command error
F050 POP protocol TOP command error
F900 Network Card I/F error
F910 TCP/IP or SMTP/POP not supported or allowed by
Network Card
F920 Network Card not ready; transmission request
received while Network Card is initializing
(redial)
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FF02 End of Maintenance Request Receiving Defective
F931 E-mail cannot be received (invalid TIFF)
F980 NIC ABORT (when stop instruction came from
F932 E-mail cannot be received (other than invalid
NIC)
TIFF)
F990 Transmission Error between Server
F940 Memory full
F941 No new mail found in manual reception
F942 Command time-out
F950 Server communication error
F951 Cannot specify address. POP GATEWAY
receiving machine is using the individual address.
F952 POP GATEWAY Locations specified number is
over.
F953 POP GATEWAY Subject Description Style Error
F954 POPGATEWAYPassword Error
F955 POP GATEWAYWrong Telephone Number
F956 TEXT forwarding error
FF00 Mupis Command Transmission Failed or
Response against Command is Invalid
T.37 Option Guide: English
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Transmission Troubleshooting
Transmission fails; a communication error occurs.
I have turned MDN (or DSN) ON, but no confirmation has
been returned.
See if the server is down.
Both MDN and DSN are sent as text-format messages. If
the TEXT PRINT setting is OFF, the confirmations will
not print.
Are the IPADDRESS, SubNetMask and Default Gateway
settings correct?
Has the SMTP server been configured correctly?
Has the host name been registered?
MDN: If the receiving Internet Fax/e-mail client is not
capable of receiving MDN, you may not get a receipt.
If using DNS, is the DNS server address correct?
If DNS is ON, some servers may cause an error.
Display shows message “OPTION BOARD ERROR.”
DSN: If the receiving server does not support DSN, you
may not receive any confirmation.
The TIFF file I sent does not print out at the receiver.
An error may have occurred at the interface between the
fax machine and the network card.
Resend the file, making sure to use Standard resolution
and MH coding.
Turn off the fax machine. Verify that the network card is
correctly installed. Turn the machine on.
If you sent the file using Ex-fine resolution or any
coding mode other than MH, the receiving machine may
not be able to work with the file.
T.37 simple mode Internet Fax products support only the
STD and FINE resolution settings and MH coding mode.
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Reception Troubleshooting
Reception fails; a communication error occurs.
When I try to receive data manually, a warning message
appears on the display.
Are the IPADDRESS, SubNetMask and Default Gateway
settings correct?
Have you registered a POP server and a USER ID?
Has the POP server been configured correctly?
If using DNS, is the DNS server address correct?
The display shows message “OPTION BOARD ERROR.”
An error may have occurred at the interface between the
fax machine and the network card.
Have you set the USER ID correctly as registered on the
POP server?
Turn off the fax machine. Verify that the network card is
correctly installed. Turn the machine on.
Have you set the password correctly as registered on the
POP server?
A communication error occurs during reception, and a
report is printed out.
If APOP is on, it will cause a communication error on a
POP server that does not support APOP.
Your machine does not support the format of the
received file.
Reception does not start.
Has the POP interval been set at 0?
If the TEXT PRINT setting is ON, you cannot receive
messages while a print alarm (no paper, cover open,
paper jam, etc.) is on.
Is there sufficient free memory space? Images are stored
in memory first, and cannot be received if there is not
enough space.
T.37 Option Guide: English
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The same mail prints repeatedly.
The fax machine prints out a large number of meaningless
characters.
Is the User Function 84: DELETE POP MSG set to
TYPE2?
It may be printing out Base64-encoded data.
Do not use other settings unless you receive mail on a
PC as well as on your fax machine.
If this frequently occurs, change the User Function 86:
TEXT PRINT setting to OFF.
With the TYPE1 or OFF setting, you will get the same
mail repeatedly if the number of messages received
exceeds the maximum number that can be logged by this
Internet Fax (50).
Communication errors occur, and service code F020 is
given each time.
The POP server password may be wrong, causing the
server to return authentication errors.
If this happens, access the mail server from your PC and
delete all the mail. With the mail server empty, carry out
a manual reception on the Internet Fax to delete the
current log stored on it.
I have sent data from an e-mail client on a PC to the
Internet Fax, but the reception has failed.
Have you used a TIFF format supported by this Internet
Fax?
If only a text message has been sent, it will not print out
unless the User Function 86: TEXT PRINT is set to ON.
Some e-mail clients send e-mail using unusual formats
which this machine cannot receive.
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PDF files are not received.
The Message Disposition Notification (MDN) does not
display all of the information about the original message.
PDF files cannot be received.
The MDN does not display all of the information about
the original message.
PDF files can be sent.
You want a different format for the Return Receipt.
The transmission record does not display any Message
Disposition Notifications (MDNs).
To receive a Return Receipt, your machine must make a
Return Receipt request.
Message Disposition Notifications (MDNs) are not
shown in the transmission record.
Receipt Format determines the format of the Return
Receipt.
Is it necessary to set the Domain Name (User Function 91)?
SMTP
Two settings are available: MDN and TEXT
MDN
User Function 91, Domain Name, must be set for
Email to FAX (SMTP) communications.
MDN is
the format specified by RFC
supported by Netscape Messenger
supported by Microsoft Outlook
POP
User Function 91, Domain Name, does not have to
be set for normal POP communications.
A mailer that does not recognize MDN may not display
the receipt properly.
TEXT
Set to TEXT, your machine immediately prints the
Return Receipt, when the receipt is delivered.
T.37 Option Guide: English
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E-mail-to-Fax Troubleshooting
SMTP
I have sent a text to the Internet Fax. The Internet Fax
does not forward it.
I have sent data using the format “FAX=[telephone
number]@[domain name], but it has not been delivered to
the Internet Fax.
If GW Forward Text is OFF, the text will not be
forwarded.
You may have set the domain name (the part after @)
incorrectly. Consult your Network Administrator about
the correct domain entry.
I have tried to forward data by FAX, but communication
cannot be established.
Check the fax’s telephone line settings. Make sure the
settings are correct.
The Internet Fax refuses to receive data.
Check the entered telephone number.
Characters that can be used are: numbers, +, #, *, P or –
If you have entered a telephone number longer than 40
digits, the Internet Fax will not receive the transmission.
Have you registered the recipient’s domain name onto
the Internet Fax?
Is the format of the TIFF file you are sending supported
by this Internet Fax?
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There is a Domain Discrepancy.
I didn’t receive a Relay Return Receipt.
Verify that the domain of the mail address of the sender
is programmed in User Function 91: Domain Name (of
the Internet Fax).
Message Disposition Notification (MDN) must be set to
ON before you request a Relay Return Receipt.
Your machine will automatically send a Relay Return
Receipt to the sender if an error occurs during the relay
transmission.
Example:
The mail address of the sender is:
Using this example, there are three ways to program
User Function 91: Domain Name.
fax.test.com
test.com
com
If User Function 91: Domain Name is programmed
as
fax.text.com
Your machine will ONLY receive from that
sender.
com
Your machine will receive from all COM
domains.
T.37 Option Guide: English
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E-mail-to-Fax Troubleshooting
I didn’t receive a Relay Return Receipt.
POP
Message Disposition Notification (MDN) must be set to
ON before you request a Relay Return Receipt.
There is a transmission error.
Confirm the service code.
Your machine will automatically send a Relay Return
Receipt to the sender if an error occurs during the relay
transmission.
I sent an email, but it wasn’t forwarded.
Only TIFF or TEXT files are forwarded.
If User Function 96: GW Forward Text is set to OFF, and
the email contains only text, the email will not be
forwarded.
In Email to Fax (POP), the Mail Subject MUST contain a
specified series of letters. Verify that this series of letters
is correctly entered.
Email to Fax (POP) allows a maximum of ten (10)
forwarding locations. A transmission error occurs when
more than ten (10) forwarding locations are requested.
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E-mail-to-Fax Troubleshooting
General
Received e-mails are not deleting from the server the way I
want them to.
Available settings are:
Check the setting of User Function 84: Delete POP
Message.
OFF:
Do not delete mail
TYPE1: Delete only the mail your fax machine can
print out
This setting determines how the received e-mails are
deleted from the mail server.
TYPE2: Delete all mail
If this user function is set to OFF, received e-mails remain
on the POP until the Network Administrator deletes
them.
The default setting is TYPE2.
T.37 Option Guide: English
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The communication logs (records) for the messages
received by my fax machine are not correct.
The headers of my Internet Faxes are not printing the way
I want them to.
Your fax machine maintains a log of up to 50
communications.
Text Print (User Function 86) must be ON for this setting
(Header Print) to be valid.
This log prevents repeat receptions of any messages that
have already been read.
Check the setting for User Function 87: Header Print.
This function determines how the e-mail header is
printed.
However, if there are more than 50 messages on the
server, you may experience errors.
Available settings are: OFF, TYPE1, and TYPE2
Your fax machine will receive and print e-mails, but the
log will not be correct.
OFF: Header does not print. The message and any TIFF
attachments print.
To correct this error
TYPE1: SUBJECT/FROM/TO information prints.
Have the network administrator delete the received
e-mails (mail data) on the mail server.
TYPE2: All header information prints. This information
includes all routing and server information.
Make sure there is no mail.
The default setting is OFF.
Activate the POP reception on your fax machine.
This procedure will erase the log of the 50 previous
communications.
To prevent this error
If automatic POP reception is carried out while there
is no mail, the log will also be erased.
Regularly delete the received e-mails from the mail
server. Keep the number of records on the log below
50.
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When I scan documents, my fax machine sender ID is
included.
My fax machine sender ID is not included in documents I
am sending.
Check the setting for User Function 90: Sender ID
(E-Mail).
Check the setting for User Function 90: Sender ID
(E-Mail).
Make sure it is OFF.
Make sure it is ON.
This function determines if the sender ID is included
with images scanned by the Internet Fax.
This function determines if the sender ID is included
with images scanned by the Internet Fax.
Available settings are: ON or OFF.
The default setting is ON.
Available settings are: ON or OFF.
The default setting is ON.
The setting for this function always applies when using
The setting for this function always applies when using
!
Internet Fax.
!
Internet Fax.
Sender ID (E-Mail) [User Function 90] is independent
from Sender ID On/Off (User Function 23).
Sender ID (E-Mail) [User Function 90] is independent
from Sender ID On/Off (User Function 23).
If you are using your fax as a scanner, turn this setting
off. This prevents the sender ID data from appearing in
scanned images.
If you are using your fax as a scanner, turn this setting
off. This prevents the sender ID data from appearing in
scanned images.
T.37 Option Guide: English
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I’ve entered the DNS name of the SMTPserver, but it
doesn’t work.
My server does not supportAPOP, and my fax machine is
experiencing communication errors
Try entering the IP address.
Make sure the OKIVIEW 32 Setting, UseAPOP, is set to
OFF.
I’ve changed the settings for the network card (User
Function 98), but the changes are not being implemented.
This setting is available when you are using a POP server
that supports APOP.
Did you press MENU while the initialization message
was displayed?
With APOP, the POP password will be encrypted before it
is sent.
Pressing MENU while the initialization message is on
display (after changing the settings) will cause the
machine to “lose” the setting changes and the settings
will not update correctly.
A communication error will occur if this setting is turned
on when using a server which does not support APOP.
Refer to “Setting Up on a Network, Using the
OKILAN 7100e+ Web Page, Changing the Settings
Using the Web Page.”
My machine won’t receive Internet Faxes while a print
alarm (e.g., no paper, cover open, paper jam) is exists.
Change User Function 86, Text Print to OFF.
Your machine will receive Internet Faxes while a print
alarm exists.
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My fax machine stops receiving messages before they are
completely received.
How do I confirm that the Internet Fax I sent was received
by the person I sent it to?
Make sure that your machine has enough free memory to
receive fax messages.
You must contact the person and confirm with them
directly.
Internet Faxes are received into memory.
Internet faxing can confirm receipt by the mail server
(network device) the person is connected to, but nothing
more.
If too little memory is available, reception may be
terminated before the complete message is received.
Install an optional memory expansion kit if your Internet
Fax receptions frequently terminate before completion.
T.37 Option Guide: English
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Printing Troubleshooting
When printing over the network, my fax machine
sometimes won’t print the last page.
I want to use my fax machine as a printer. When I try to
install the printer driver on my Windows 2000 system, I
get a warning message about authentication.
It is impossible to judge whether printing data is not
being transmitted due to network delay or the end of the
data stream.
Ignore this message if it appears. It will not cause any
problems with the installation of the driver.
You can try adjust the setting of User Function 82: LAN
Print T.O. to a longer interval.
I have the optional second paper tray installed. Why won’t
my machine automatically pull paper from the other tray
when one runs out?
This time-out configuration allows the device to cancel a
print job when no printing data can be found after a
specified time has elapsed since the last data was
submitted.
Verify that User Function 80, Auto Tray Switch is ON.
Verify that the same size of paper is installed in both
trays.
Verify that the second paper tray is properly installed.
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