Before you can use the machine, you must set up the hardware and install the software.
Please read this “Quick Setup Guide” for the correct setup procedure and installation
instructions.
Step 1
Step 2
Setup is Complete!
Keep this “Quick Setup Guide”, User’s Guide and supplied CD-ROM in a convenient place for
quick and easy reference at all times.
Read this manual carefully before you use this product and keep it handy for future reference. For
safe and correct use, please be sure to read the Important Information in “User’s Guide” before
using the machine.
■ Getting Started
Carton Components
1
2
9
8
3
4
Quick Setup Guide
CD-ROM
7
6
5
1. Automatic Document Feeder (ADF) 5. Paper Tray
2. Control Panel
6. Power Switch
7. Back Cover
3. Face-down Output Tray with
Support Flap (Support Flap)
4. Front Cover
8. Document Cover
9. ADF Document Output Support Flap
User’s Guide
OPC Belt Cartridge
Telephone Line Cord
AC Power Cord
1
Toner Cartridges (Black, Cyan, Magenta and Yellow)*
Carton components may differ from one country to another.
Save all packing materials and the carton.
The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the
interface you intend to use (Parallel, USB or Network).
Do NOT connect the interface cable at this time. Connecting the interface cable is done during the
software installation process.
■ USB interface cable
Please make sure you use a USB 2.0 interface cable that is no longer than 6 feet (2.0 meters).
When you use a USB cable, make sure you connect it to the USB port of your computer and not to a
USB port on a keyboard or non-powered USB hub.
■ Parallel interface cable
Please make sure you use a Parallel interface cable that is no longer than 6 feet (2.0 meters).
Use a shielded interface cable that is IEEE 1284-compliant.
*1 The toner cartridges that are supplied with this machine, are starter cartridges. Starter cartridges have approx.
half the page yield of the standard toner cartridge, 1,500 pages (Black) and 1,500 pages (Cyan, Magenta and
Yellow) at approximately 5% print coverage (Letter size).
1
Control Panel
1
2
3
4
5
6
7
12
11
10
9
8
1
4
7
One Touch keys
Liquid Crystal Display
Stop/Exit key
2
5
8
Job Cancel key
Secure Print key
Start keys
3
6
9
Fax and telephone keys
Dial Pad
Navigation keys
10 Mode keys
11 Copy keys
12 Shift key
For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.
■ This machine is heavy and weighs approximately 76.7 lb (34.8 kg). To prevent injuries, use at least two
people to lift the machine.
■ When you lift the machine make sure you use the handholds at the bottom four corners of the machine.
2
Table of Contents
Step 1
1. Install the Toner cartridges...............................................................................4
3. Install the OPC Belt Cartridge...........................................................................6
4. Load Paper in the Paper Tray ...........................................................................7
5. Install the Power Cord and Phone Line ...........................................................8
6. Setting the Date and Time.................................................................................9
7. Setting your Station ID ......................................................................................9
8. Selecting a Receive Mode ...............................................................................10
9. Selecting Your Language................................................................................11
10. Setting the LCD Contrast ................................................................................11
Step 2
Supplied CD-ROM “Multi-Function Suite”.....................................................................12
For USB Interface Cable Users
For Parallel Interface Cable Users
For Windows NT Workstation Version 4.0 Users .......................................................20
For Network Interface Cable Users
Installing the BRAdmin Professional Configuration Utility .........................................24
Setting your IP Address, Subnet Mask and Gateway using BRAdmin
Options .............................................................................................................................26
Replacement Consumables............................................................................................26
3
Setting Up the machine
Step 1
4 Take out all the toner cartridges from the
Install the Toner
cartridges
machine.
1
Do NOT connect the interface cable.
Connecting the interface cable is
done when installing the driver.
1 Remove the protective tape.
5 Carefully pull the protective part out of the
machine.
2 Open the front cover.
6 Rock the toner cartridge 3 to 4 times.
7 Pull off the tape labeled REMOVE, and then
Front cover
remove the orange protective cover.
REMOVE tape
Protective cover
3 Remove the protective part.
Go to the next page
4
8 Install the toner cartridge by sliding it into
the correct guide. Match the cartridge color
label to the corresponding label on the
machine.
Remove the protective
parts of the Fusing Unit
2
1 Open the back cover (1) and the scanner
unit (2) of the machine.
9 Repeat steps 6 through 8 for the
remaining toner cartridges.
2 Pull out the protective part from both sides
K
of the fusing unit.
K
Y
Y
M
M
C
C
0 Close the front cover.
3 Close the scanner unit (1) and the back
cover (2).
5
Setting Up the machine
Step 1
4 Put the OPC belt cartridge into the machine
Install the OPC Belt
Cartridge
guides with the flat side facing you.
3
Do NOT touch the green surface of
the OPC belt cartridge or expose it
to bright room light or sunlight for
more than two minutes to avoid
damaging the belt.
1 Open the scanner unit.
Scanner unit
5 Lock the belt cartridge lock levers.
2 Open the inside cover so that it latches
under the scanner unit.
Inside cover
Belt cartridge lock levers
6 Close the inside cover, and then close the
scanner unit.
3 Remove the orange belt tension release
pins from both sides of the OPC belt
cartridge. Remove the protective sheet.
Protective sheet
OPC belt
cartridge
Belt tension
release pin
6
4 Put the paper in the paper tray.
Check that the paper is flat in the tray and
below the maximum paper mark.
Load Paper in the Paper
Tray
4
1 Pull the paper tray completely out of the
machine.
Maximum paper mark
2 While pressing the paper guide release
lever, slide the adjusters to fit the paper
size.
5 Put the paper tray firmly back in the
Check that the guides are firmly in the slots.
machine.
Paper guide
Output paper tray
support flap
Paper guide
3 Fan the stack of paper well to avoid paper
jams and misfeeds.
For details on supported paper
specifications, see “Acceptable paper and
other media” in Chapter 2 of the User’s
Guide.
7
Step 1
Setting Up the machine
If you are sharing one phone line with an
external telephone, connect it as shown
below.
Install the Power Cord
and Phone Line
5
Do not connect the Parallel or USB
cable yet.
1 Make sure that the power switch is off.
Connect the AC power cord to the machine.
If you are sharing one phone line with an
external telephone answering device,
connect it as shown below.
2 Plug the AC power cord into an AC outlet.
Turn the power switch on.
TAD
TAD
3 Connect one end of the telephone line cord
to the jack on the machine marked LINE
and the other end to a modular wall jack.
Please set the receive mode to
External TAD.
For more details, see “Connecting an
external telephone answering device (TAD)”
in Chapter 3 of the User’s Guide.
Warning
■ The machine must be grounded using a 3-prong
plug.
■ Since the machine is grounded through the power
outlet, you can protect yourself from potentially
hazardous electrical conditions on the telephone
network by keeping the power cord connected to
your machine when you connect it to a telephone
line. Similarly, you can protect yourself when you
want to move your machine by disconnecting the
telephone line first and then the power cord.
8
Setting the Date and
Time
7 Setting your Station ID
You should store your name and fax number to be
6
printed on all fax pages that you send.
The machine displays the date and time, and prints it
on every fax you send.
1 Press Menu/Set.
2 Press 0.
1 Press Menu/Set.
2 Press 0.
3 Press 3.
3 Press 2.
4 Enter your fax number (up to 20 digits) on
the dial pad, and then press Menu/Set.
4 Enter the last two digits of the year on the
dial pad, and then press Menu/Set.
Station ID
Fax:
Date/Time
Year:2005
5 Enter your telephone number (up to 20
digits) on the dial pad, and then press
Menu/Set.
(e.g. Enter 0, 5 for 2005.)
5 Enter the two digits for the month on the dial
(If your telephone number and fax number
are the same, enter the same number
again.)
pad, and then press Menu/Set.
Date/Time
Month:03
Station ID
Tel:
(e.g. Enter 0, 3 for March.)
6 Enter the two digits for the day on the dial
6 Use the dial pad to enter your name (up to
pad, and then press Menu/Set.
20 characters), and then press Menu/Set.
Date/Time
Day:01
Station ID
Name:
(e.g. Enter 0, 1.)
■ Refer to the following chart for entering
your name.
■ If you need to enter a character that is on
the same key as the previous character,
press to move the cursor to the right.
7 Enter the time in 24-hour format on the dial
pad, and then press Menu/Set.
Date/Time
Time:15:25
Press
key
One
time
Two
times
Three
times
Four
times
(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)
8 Press Stop/Exit.
2
3
4
5
6
7
8
9
A
D
G
J
M
P
T
B
E
H
K
N
Q
U
X
C
F
I
2
3
4
5
6
S
8
Z
If you make a mistake, press Stop/Exit to
start from Step 1.
L
O
R
V
Y
W
For more details, see “Entering Text” in
Appendix B of the User's Guide.
7 Press Stop/Exit.
9
Setting Up the machine
Step 1
8 Selecting a Receive Mode
There are four possible receive modes; Fax Only,
Fax/Tel, Manualand External TAD.
Choose the Receive Modewhich best suits your
needs.
1 Press Menu/Set.
2 Press 0.
Are you connecting an external telephone or external
telephone answering device to the machine?
3 Press 1.
No
Yes
4 Press
or
to select the mode.
Press Menu/Set.
Are you using the voice
message function of your
external telephone answering
device?
5 Press Stop/Exit.
For more details, see “Receiving a fax” in
Chapter 6 of the User's Guide.
No
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Do you want to use the machine for Fax
only?
Yes
Fax Only
The machine
automatically answers
every call as a fax.
No
Fax/Tel
The machine controls
the line and
automatically answers
every call. If the call is
not a fax, the machine
will ring for you to pick
up the call.
No
Manual
You control the phone
line and must answer
every call yourself.
Yes
External TAD
Your external telephone
answeringdevice(TAD)
automatically answers
every call. Voice
messages are stored on
the external TAD. Fax
messages are printed.
10
Selecting Your
Language
9
1 Press Menu/Set.
2 Press 0.
3 Press 0.
4 Select your language (Englishor French)
by using
or
, and then press
Menu/Set.
Local Language
English
5 Press Stop/Exit.
10 Setting the LCD Contrast
You can change the contrast to help the LCD look
lighter or darker.
1 Press Menu/Set.
2 Press 1.
3 Press 7.
4 Press
—OR—
Press
to increase the contrast.
to decrease the contrast.
Press Menu/Set.
5 Press Stop/Exit.
Go to Next page to
install the drivers & software
11
Installing the Drivers & Software
Step 2
Supplied CD-ROM “Multi-Function Suite”
The CD-ROM includes the following items:
Install Multi-Function Suite
You can install the Multi-Function Suite and
multifunction drivers.
Install Optional Applications
You can install additional Multi-Function Suite
software utilities.
Documentation*1
View the User’s Guide and other documentation in
PDF format (Viewer included).
Repair Multi-Function Suite
(For USB and Parallel cable users only.)
If you experience errors while installing the
Multi-Function Suite, you can use this function to
automatically repair and re-install the software.
Multi-Function Suite includes Printer Driver,
Scanner Driver, ScanSoft® PaperPort® 9.0SE,
ControlCenter2 and ScanSoft® OmniPage®.
PaperPort® 9.0SE is a document management
application for viewing scanned documents.
ScanSoft® OmniPage®, which is integrated into
PaperPort® 9.0SE, is an OCR application that
converts an image into text and inserts it into
your default word processor.
1
*
The User’s Guide on the CD-ROM includes the
Software and Network User’s Guide for features
available when connected to a computer
(e.g. Printing and scanning).
12
Installing the Drivers & Software
Step 2
Follow the instructions on this page for your operating system and interface cable.
USB Interface Cable Users ..........................................Go to page 14
Parallel Interface Cable Users.....................................Go to page 17
®
Windows NT Workstation Version 4.0 Users...........Go to page 20
13
Installing the Drivers & Software
Step 2
For USB Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
Make sure that you have completed the instructions from Step 1 “Setting Up
®
5 After reading and accepting the ScanSoft
Please close any applications running before
installing the Multi-Function Suite.
®
PaperPort 9.0SELicenseAgreement, click
Yes.
1 Turn off and unplug the machine from the
AC outlet and disconnect it from your
computer, if you already connected an
interface cable.
®
The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of Multi-Function Suite.
6 When the Multi-Function Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
2 Turn on your computer.
®
(For Windows 2000 Professional/XP, you
must be logged on with Administrator
rights.)
7 Select Local Connection, and then click
Next.
3 Insert the supplied CD-ROM into your CD-
ROM drive. If the language screen appears,
select your language.
The installation will continue.
4 The CD-ROM main menu will appear.
Click Install Multi-Function Suite.
If this window does not appear, use Windows®
Explorer to run the setup.exe program from
the root directory of the CD-ROM.
14
8 When this screen appears, connect the
USB interface cable to your PC, and then
connect it to the machine.
9 Plug in the power cord and turn on the
machine.
(For Windows® XP)
(For Windows® 98/98SE/Me/2000)
It will take a few seconds for the installation
screen to appear.
The installation of the drivers will
automatically start. The screens appear one
after another. Please wait, it will take a few
seconds for all the screens to appear.
DO NOT try to cancel any of the
screens during this installation.
0 When the On-Line Registration screen is
displayed, follow the on-screen instructions.
We recommend that you connect the machine
directly to your computer.
DO NOT connect the machine to a
USB port on a keyboard or a non-
powered USB hub.
Continued ...
15
Installing the Drivers & Software
Step 2
For USB Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
A Click Finish to restart your computer.
(After restarting the computer, for
®
Windows 2000 Professional/XP, you must
be logged on with Administrator rights.)
The Multi-Function Suite, Printer Driver
and Scanner driver have been installed
and the installation is now complete.
16
For Parallel Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
Make sure that you have completed the instructions from Step 1 “Setting Up
®
5 After reading and accepting the ScanSoft
Please close any applications running before
installing the Multi-Function Suite.
®
PaperPort 9.0SE License Agreement, click
Yes.
1 Turn off and unplug the machine from the
AC outlet and disconnect it from your
computer, if you already connected an
interface cable.
®
The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of Multi-Function Suite.
6 When the Multi-Function Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
2 Turn on your computer.
®
(For Windows 2000 Professional/XP, you
must be logged on with Administrator
rights.)
7 Select Local Connection, and then click
Next.
3 Insert the supplied CD-ROM into your CD-
ROM drive. If the language screen appears,
select your language.
The installation will continue.
4 The CD-ROM main menu will appear.
Click Install Multi-Function Suite.
If this window does not appear, use Windows®
Explorer to run the setup.exe program from
the root directory of the CD-ROM.
Continued ...
17
Installing the Drivers & Software
Step 2
For Parallel Interface Cable Users
®
(For Windows 98/98SE/Me/2000 Professional/XP)
8 When this screen appears, connect the
parallel interface cable to your PC, and then
connect it to the machine.
9 Plug in the power cord and turn on the
machine.
(For Windows® XP)
®
(For Windows® 98/98SE/Me/2000)
0 For Windows 98/98SE/Me/2000
Professional users, click Next.
®
DO NOT plug in the power cord
before connecting the parallel
interface cable. It may cause
For Windows XP users, wait for a while
since the installation of the drivers will
automatically start. The screens appear one
after another.
Caution
damage to your machine.
DO NOT try to cancel any of the
screens during this installation.
A When the On-Line Registration screen is
displayed, follow the on-screen instructions.
We recommend that you connect the machine
directly to your computer.
18
B When the following screen appears, click
Finish and wait as the PC restarts
®
Windows and continues the installation.
C After the computer restarts, the installation
of the drivers will automatically start. Follow
the instructions on the screen.
®
(For Windows 2000 Professional/XP, you
must be logged on with Administrator
rights.)
®
D For Windows 2000 Professional users, if
the Digital Signature Not Found dialog
boxes appear, click Yes to install the
drivers.
The Multi-Function Suite, Printer driver
and Scanner driver have been installed
and the installation is now complete.
19
Installing the Drivers & Software
Step 2
®
For Windows NT Workstation Version 4.0 Users
Make sure that you have completed the instructions from Step 1 “Setting Up
5 Insert the Supplied CD-ROM into your CD-
Please close any applications running before
ROM drive. If the language screen appears,
installing the Multi-Function Suite.
select your language.
1 Turn off and unplug the machine from the
AC outlet.
6 The CD-ROM main menu will appear.
2 Turn on your computer.
Click Install Multi-Function Suite.
You must be logged on with Administrator
rights.
DO NOT plug in the power cord
before connecting the parallel
interface cable. It may cause
Caution
damage to your machine.
3 Connect the parallel interface cable to your
computer, and then connect it to the
machine.
If this window does not appear, use Windows®
Explorer to run the setup.exe program from
the root directory of the CD-ROM.
®
7 After reading and accepting the ScanSoft
®
PaperPort 9.0SELicenseAgreement, click
Yes.
We recommend that you connect the machine
directly to your computer.
4 Plug in the power cord and turn on the
machine.
®
The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of Multi-Function Suite.
8 When the Multi-Function Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
20
9 Select Local Connection, and then click
Next.
The installation will continue.
0 When the On-Line Registration screen is
displayed, follow the on-screen instructions.
A When the following screen appears, click
Finish and wait as the PC restarts
®
Windows and continues the installation.
(You must be logged on with Administrator
rights.)
The Multi-Function Suite, Printer driver
and Scanner driver have been installed
and the installation is now complete.
21
Installing the Drivers & Software
Step 2
For Network Interface Cable Users
®
(For Windows 98/98SE/Me/NT/2000 Professional/XP)
Make sure that you have completed the instructions from Step 1 “Setting Up
1 Turn off and unplug the machine from AC
5 Insert the supplied CD-ROM into your CD-
ROM drive. If the language screen appears,
select your language.
outlet.
2 Connect the network cable to the machine,
and then connect it to a free port on your
hub.
6 The CD-ROM main menu will appear.
Click Install Multi-Function Suite.
3 Plug in the power cord and turn on the
machine.
If this window does not appear, use Windows®
Explorer to run the setup.exe program from
the root directory of the CD-ROM.
®
7 After reading and accepting the ScanSoft
®
PaperPort 9.0SELicenseAgreement, click
Yes.
4 Turn on your computer.
®
(For Windows 2000 Professional/XP/
®
Windows NT 4.0, you must be logged on
with Administrator rights.)
Close any applications running before
installing the Multi-Function Suite.
®
The installation of PaperPort 9.0SE will
automatically start and is followed by the
installation of Multi-Function Suite.
Before installation, if you are using Personal
Firewall software, disable it. Once you are
sure that you can print after the installation,
re-start your Personal Firewall software.
8 When the Multi-Function Suite Software
License Agreement window appears, read
the agreement, then click Yes if you agree
to its terms.
22
9 Select Network Connection and then click
C When the On-Line Registration screen is
Next.
displayed, follow the on-screen instructions.
0 The installation of the drivers will
automatically start. The installation screens
appear one after another. Please wait, it will
take a few seconds for all the screens to
appear.
D When the following screen appears, click
Finish and wait as the PC restarts
®
Windows and continues the installation.
®
(For Windows 2000 Professional/XP/
®
Windows NT 4.0, you must be logged on
with Administrator rights.)
DO NOT try to cancel any of the
screens during this installation.
A If the machine is configured for your
network, select your machine from the list
and then click Next.
The Multi-Function Suite, Network
Printer driver, Network Scanner driver
have been installed and the installation
is now complete.
■ For Network installations, the Repair
Multi-Function Suite selection from the
main menu is not supported.
B If the machine is not yet configured for use
on your network, the Configure IP address
window will appear. Enter the IP address
information appropriate to your network by
clicking OK and following the on-screen
instructions.
■ Network Scanning is not supported in
Windows NT® 4.0.
23
■ For Network Users
Installing the BRAdmin Professional
Configuration Utility
The BRAdmin Professional utility is designed to manage your network connected devices such
as network-ready Multifunction devices and/or network-ready printers in a Local Area Network
(LAN) environment.
BRAdmin Professional can also be used to manage devices from other manufacturers whose
products support SNMP (Simple Network Management Protocol).
1 Insert the supplied CD-ROM into your CD-ROM drive.
The opening screen will appear automatically.
Follow the on-screen instructions.
2 Click the Install Optional Applications icon on the main menu screen.
3 Click BRAdmin Professional and follow the on-screen instructions.
The default password for the print server is
“access”. You can use BRAdmin
Professional or a web browser to change this
password.
24
Setting your IP Address, Subnet Mask and
Gateway using BRAdmin Professional
1 Start BRAdmin Professional, and select
3 Double-click the new device.
TCP/IP.
4 Enter the IP Address, Subnet Mask and
2 Select Search Active Devices from the
Devices menu.
Gateway, and then click the OK button.
BRAdmin will search for new devices
automatically.
5 The address information will be saved to the
machine.
For more information on network
administration, please see the Network
User’s Guide in the programs menu.
25
■ Options and Consumables
Options
The machine has the following optional accessories. You can expand the capabilities of the
machine by adding these items.
Lower Tray Unit
SO-DIMM Memory
Paper Feed Unit Type 1000
Memory Unit Type C (64/128/256 MB)
Second lower paper tray unit expands total input capacity up
to 530 sheets.
You can expand the memory up to a total of 576 MB by
installing memory modules.
The 512 MB memory module is not supplied by us. When
you expand the total memory capacity to 576 MB, install the
following type of memory module.
Legal Paper Tray Unit
Paper Cassette Type 1000
Module Type:
SO-DIMM (Small Outline Dual-in-line
Memory Module)
Memory Type: SDRAM (Synchronous Dynamic RAM)
Number of Pins: 144 pins
CAS latency:
2 or 3
Clock frequency: 100 MHz or more
The input capacity is up 250 sheets.
Replacement Consumables
When the time comes to replace consumables, an error message will be indicated on the LCD.
Toner Cartridges
Waste Toner Pack
LP Toner Cassette Type 140 / Type 140LY
Waste Toner Bottle Type 140
Black, Cyan, Magenta, Yellow
OPC Belt Cartridge
Photo Conductor Unit Type 140
26
Trademarks
Windows, Microsoft and Windows NT are registered trademarks of Microsoft in the U.S. and other countries.
PaperPort and OmniPage are registered trademarks of Nuance Communications Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its
proprietary programs.
All other brand and product names mentioned in this manual are registered trademarks of their respective
companies.
Copylight © 2005
EN USA G157-3005
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