Xerox Printer Printer fwww User Manual

Receiving automatically in Fax mode ..................................................................................................................... 9.4

Receiving manually in Tel mode ............................................................................................................................. 9.4

Receiving manually using an extension telephone ................................................................................................. 9.4

Receiving automatically in Ans/Fax mode .............................................................................................................. 9.4

Receiving faxes using DRPD mode ........................................................................................................................ 9.4

Receiving in secure receiving mode ....................................................................................................................... 9.5

Receiving faxes in memory ..................................................................................................................................... 9.5

Other ways to fax

Sending a fax to multiple destinations ..................................................................................................................... 9.6

Sending a delayed fax ............................................................................................................................................. 9.6

Sending a priority fax .............................................................................................................................................. 9.7

Forwarding faxes ..................................................................................................................................................... 9.7

10. Fax setup (Phaser 6110MFP/XN only)

Changing the fax setup options ............................................................................................................................. 10.1

Changing the default document settings ............................................................................................................... 10.2

Printing sent fax report automatically .................................................................................................................... 10.2

Setting up Address Book ....................................................................................................................................... 10.3

11. Using USB flash memory

About USB memory .............................................................................................................................................. 11.1

Plugging in a USB memory device ........................................................................................................................ 11.1

Scanning to a USB memory device ...................................................................................................................... 11.2

Printing from a USB memory device ..................................................................................................................... 11.2

Backing up data (Phaser 6110 MFP/XN only) ...................................................................................................... 11.3

Managing USB memory ........................................................................................................................................ 11.3

Printing directly from a digital camera ................................................................................................................... 11.4

12. Ordering supplies and accessories

Supplies ................................................................................................................................................................ 12.1

Accessories ........................................................................................................................................................... 12.1

How to purchase ................................................................................................................................................... 12.1

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13. Maintenance

Printing reports ...................................................................................................................................................... 13.1

Clearing memory ................................................................................................................................................... 13.2

Cleaning your machine ......................................................................................................................................... 13.2

Maintaining the toner cartridge .............................................................................................................................. 13.4

Replacing the Imaging Unit ................................................................................................................................... 13.7

Replacing the Waste Toner Container .................................................................................................................. 13.9

Maintenance Parts .............................................................................................................................................. 13.10

Checking the machine’s serial number ............................................................................................................... 13.11

14. Troubleshooting

Clearing document jams ....................................................................................................................................... 14.1

Clearing paper jams .............................................................................................................................................. 14.2

Understanding display messages ......................................................................................................................... 14.5

Solving other problems ......................................................................................................................................... 14.8

15. Specifications

General specifications ........................................................................................................................................... 15.1

Printer specifications ............................................................................................................................................. 15.1

Scanner and copier specifications ........................................................................................................................ 15.2

Facsimile specifications (Phaser 6110MFP/XN only) ........................................................................................... 15.2

Index

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Operator Accessible Areas

Safety Notes

This equipment has been designed to restrict operator access to

safe areas only. Operator access to hazardous areas is restricted

with covers or guards, which would require a tool to remove. Never

remove these covers or guards.

Read these safety notes carefully before using this product to

ensure you operate the equipment safely.

Your Xerox product and recommended supplies have been

designed and tested to meet strict safety requirements. These

include safety agency approval, and compliance to established

environmental standards. Please read the following instructions

carefully before operating the product and refer to them as needed

to ensure the continued safe operation of your product.

Maintenance

Any operator product maintenance procedures will be described in

the user documentation supplied with the product. Do not to carry

out any maintenance on this product, which is not described in the

customer documentation.

The safety and environment testing and performance of this product

have been verified using Xerox materials only.

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical

outlet. Always use materials specifically designated for this product,

the use of other materials may result in poor performance and may

create a hazardous situation. Do not use aerosol cleaners, they may

be explosive and flammable under certain circumstances.

WARNING: Any unauthorized alteration, which may include

the addition of new functions or connection of external

devices, may impact the product certification. Please contact

your authorized local dealer for more information

Warning Markings

WARNING - Electrical Safety Information

All warning instructions marked on or supplied with the product

should be followed.

•

Use only power cord supplied with this equipment.

•

Plug the power cord directly into a grounded electrical outlet. Do

not use an extension cord. If you do not know whether or not an

outlet is grounded, consult a qualified electrician.

WARNING: This WARNING alerts users to areas of

the product where there is the possibility of personal

injury.

•

This equipment is to be operated from the type of electrical

supply indicated on the product data plate label. If this machine

needs to be moved to a different location, contact a Xerox

service representative or your authorized local representative or

service support organization.

WARNING: This WARNING alerts users to areas of

the product where there are heated surfaces, which

should not be touched.

Electrical Supply

•

Improper connection of the equipment-grounding conductor can

result in electrical shock.

This product shall be operated from the type of electrical supply

indicted on the product 's data plate label. If you are not sure that

your electrical supply meets the requirements, please consult your

local power company for advice.

Do not place this equipment where people might step on or trip

on the power cord.

•

Do not place objects on the power cord.

WARNING: This product must be connected to a

protective earth circuit.

Do not override or disable electrical or mechanical interlocks.

Do not obstruct the ventilation openings.

This product is supplied with a plug that has a protective

earth pin. This plug will fit only into an earthed electrical outlet. This

is a safety feature.To avoid risk of electric shock, contact your

electrician to replace the electrical outlet if you are unable to insert

the plug into it. Never use an earthed adapter plug to connect the

product to an electrical outlet that lacks an earth connection

terminal.

Never push objects of any kind into slots or openings on this

equipment

•

If any of the following conditions occur, switch off the power to

the machine immediately and disconnect the power cord from

the electrical outlet. Call an authorized local service

representative to correct the problem.

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– The equipment emits unusual noise or odors.

– The power cord is damaged or frayed.

– A wall panel circuit breaker, fuse, or other safety device has

been tripped.

– Liquid is spilled into the copier/printer.

– The equipment is exposed to water.

– Any part of the equipment is damaged.

Do Not Do These:

•

Never use a plug that lacks an earth connection terminal to

connect the product to an electrical outlet.

Never attempt any maintenance function that is not specifically

described in this documentation.

This equipment should not be placed in a built-in installation

unless proper ventilation is provided, please contact your

Authorized local dealer for further information.

Disconnect Device

•

Never remove covers or guards that are fastened with screws.

There are no operator serviceable areas within these covers.

The power cable is the disconnect device for this equipment. It is

attached to the back of the machine as a plug-in device. To remove

all electrical power from the equipment, disconnect the power cable

from the electrical outlet.

•

Never locate the equipment near a radiator or any other heat source.

Never push objects of any kind into the ventilation openings.

Never override or "cheat" any of the electrical or mechanical

interlock devices.

Operational Safety Information

•

Never operate the equipment if you notice unusual noises or

odors. Disconnect the power cord from the electrical outlet and

contact your local Xerox Service Representative or Service

Provider immediately.

To ensure the continued safe operation of your Xerox equipment,

follow these safety guidelines at all times.

Do These:

•

Alwaysconnect equipmentto a correctly grounded power outlet.

If in doubt, have the outlet checked by a qualified electrician.

Maintenance Information

Do not attempt any maintenance procedure that is not specifically

described in the documentation that is supplied with your copier/printer.

•

This equipment must be connected to a protective earth circuit.

This equipment is supplied with a plug that has a protective

earth pin. This plug will fit only into an earthed electrical outlet.

This is a safety feature. To avoid risk of electric shock, contact

your electrician to replace the electrical outlet if you are unable

to insert the plug into it. Never use a plug that lacks an earth

connection terminal to connect the product to an electrical

outlet.

•

Do not use aerosol cleaners. The use of cleaners that are not

approved may cause poor performance of the equipment, and

could create a dangerous condition.

•

Use supplies and cleaning materials only as directed in this

manual. Keep all of these materials out of the reach of children.

Do not remove covers or guards that are fastened with screws.

There are no parts behind these covers that you can maintain or

service.

•

Always follow all warnings and instructions that are marked on

or supplied with the equipment.

•

Do not perform any maintenance procedures unless you have

been trained to do them by an authorized local dealer or unless

a procedure is specifically described in the user manuals.

Always exercise care when moving or relocating equipment.

Please contact your local Xerox Service Department, or your

local support organization to arrange relocation of the product to

a location outside of your building.

Ozone Safety Information

•

Always locate the equipment in an area that has adequate

ventilation, and the room for servicing. See install guide for

minimum dimensions

This product will produce ozone during normal operation. The ozone

produced is heavier than air and is dependent on copy volume.

Providing the correct environmental parameters as specified in the

Xerox installation procedure will ensure that the concentration levels

meet safe limits.

Always use materials and supplies specifically designed for your

Xerox equipment. Use of unsuitable materials may result in poor

performance.

If you need additional information about ozone, please request the

Xerox publication Ozone by calling 1-800-828-6571 in the United

States and Canada. In other markets please contact your authorized

local dealer or Service Provider.

Always unplug this equipment from the electrical outlet before

cleaning.

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For Consumables

Store all consumables in accordance with the instructions given on

the package or container.

Regulatory Information

•

Keep all consumables away from the reach of children.

CE Mark

Never throw toner, print cartridges or toner containers into an

open flame.

The CE mark applied to this product symbolizes Xerox's declaration

of conformity with the following applicable Directives of the

European Union as of the dates indicated:

Radio Frequency Emissions

January 1, 1995: Council Directive 72/23/EEC amended by Council

directive 93/68/EEC, approximation of the laws of the member

states related to low voltage equipment.

United States, Canada, Europe, Australia/New Zealand

NOTE: This equipment has been tested and found to comply with

the limits for a class A digital device, pursuant to Part 15 of the FCC

Rules. These limits are designed to provide reasonable protection

against harmful interference when the equipment is operated in a

commercial environment. This equipment generates, uses, and can

radiate radio frequency energy and, if not installed and used in

accordance with the instruction manual, may cause harmful

interference to radio communications.

January 1, 1996: Council directive 89/336/EEC, approximation of

the laws of the member states related to electromagnetic

compatibility.

March 9, 1999: Council Directive 99/5/EC, on radio equipment and

telecommunications terminal equipment and the mutual recognition

of their conformity.

A full declaration of conformity, defining the relevant directives and

referenced standards, can be obtained from your Authorized local

dealer.

Changes and modifications to this equipment not specifically

approved by Xerox may void the user's authority to operate this

equipment.

WARNING: In order to allow this equipment to operate in

proximity to Industrial Scientific and Medical (ISM) equipment,

the external radiation from the ISM equipment may have to be

limited or special mitigation measures taken.

Laser Safety Information

CAUTION: Use of controls, adjustments or performance of

procedure other than those specified herein may result in

hazardous light exposure.

WARNING: This is a Class A product. In a domestic

environment the product may cause radio frequency

interference, in which case the user may be required to take

adequate measures.

With specific regard to laser safety, the equipment complies with

performance standards for laser product set by government,

national and international agencies as a Class 1 laser product. It

does not emit hazardous light, as the beam is totally enclosed during

all phases of customer operation and maintenance.

FAX Function

USA

Product Safety Certification

This product is certified by the following Agency using the Safety

standards listed.

FAX Send Header Requirements:

The telephone Consumer Protection Act of 1991 makes it unlawful

for any person to use a computer or other electronic device,

including a Fax machine, to send any message unless such

message clearly contains in a margin at the top or bottom of each

transmitted page or on the first page of the transmission, the date

and time it is sent and an identification of the business or other

entity, or other individual sending the message and the telephone

number of the sending machine or such business, other entity or

individual. (The telephone number provided may not be a 900

Agency

Underwriters Laboratories Inc.

SEMKO

Standard

UL60950-1st Edition (USA/Canada)

IEC60950-1st Edition (2001)

This product was manufactured under a registered ISO9001 Quality

system.

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number or any other number for which charges exceed local or long

distance transmission charges.)

provide advance notice in order for you to make necessary

modifications to maintain uninterrupted service.

If trouble is experienced with this Xerox equipment, for repair or

warranty information, please contact the Xerox Welcome Center

telephone number 800-821-2797.

Data Coupler Information:

This equipment complies with Part 68 of the FCC rules and the

requirements adopted by the Administrative Council for Terminal

Attachments (ACTA). On the rear of this equipment is a label that

contains, among other information, a product identifier in the format

US:AAAEQ##TXXXX. If requested, this number must be provided to

the Telephone Company.

If the equipment is causing harm to the telephone network, the

Telephone Company may request that you disconnect the

equipment until the problem is resolved.

Repairs to the machine should be made only by a Xerox

representative or an authorized Xerox service agency. This applies

at any time during or after the service warranty period. If

unauthorized repair is performed, the remainder of the warranty

period is null and void. This equipment must not be used on party

lines. Connection to party line service is subject to state tariffs.

Contact the state public utility commission, public service

commission or corporation commission for information.

A plug and jack used to connect this equipment to the premises

wiring and telephone network must comply with the applicable FCC

Part 68 rules and requirements adopted by the ACTA. A compliant

telephone cord and modular plug is provided with this product. It is

designed to be connected to a compatible modular jack that is also

compliant.

If your office has specially wired alarm equipment connected to the

telephone line, ensure the installation of this Xerox equipment does

not disable your alarm equipment. If you have questions about what

will disable alarm equipment, consult your Telephone Company or a

qualified installer.

WARNING: Ask your local Telephone Company for the

modular jack type installed on your line. Connecting this

machine to an unauthorized jack can damage Telephone

Company equipment. You, not Xerox, assume all responsibility

and/or liability for any damage caused by the connection of this

machine to an unauthorized jack.

CANADA

You may safely connect the machine to the following standard

modular jack: USOC RJ-11C using the compliant telephone line

cord (with modular plugs) provided with the installation kit. See

installation instructions for details.

This product meets the applicable Industry Canada technical

specifications.

'The Ringer Equivalence Number (REN) is an indication of the

maximum number of devices allowed to be connected to a

telephone interface. The termination on an interface may consist of

any combination of devices subject only to the requirement that the

sum of the RENs of all the devices does not exceed five. The REN

value may be found on the label located on the rear of the

equipment.

The Ringer Equivalence Number (or REN) is used to determine the

number of devices that may be connected to a telephone line.

Excessive RENs on a telephone line may result in the devices not

ringing in response to an incoming call. In most but not all areas, the

sum of RENs should not exceed five (5.0). To be certain of the

number of devices that may be connected to a line, as determined

by the total RENs, contact the local Telephone Company. For

products approved after July 23, 2001, the REN for this product is

part of the product identifier that has the format US:

Repairs to certified equipment should be made by an authorized

Canadian maintenance facility designated by the supplier. Any

repairs or alterations made by the user to this equipment, or

equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment.

AAAEQ##TXXXX.

For earlier products, the REN is separately shown on the label.

Users should ensure for their own protection that the electrical

ground connections of the power utility, telephone lines and internal

metallic water pipe systems, if present, are connected together. This

precaution may be particularly important in rural areas.

If this Xerox equipment causes harm to the telephone network, the

Telephone Company will notify you in advance that temporary

discontinuance of service may be required. But if advance notice

isn't practical, the Telephone Company will notify the customer as

soon as possible. Also, you will be advised of your right to file a

complaint with the FCC if you believe it is necessary.

CAUTION: Users should not attempt to make such

connections themselves, but should contact the appropriate

electric inspection authority, or electrician, as appropriate.

The Telephone Company may make changes in its facilities,

equipment, operations or procedures that could affect the operation

of the equipment. If this happens the Telephone Company will

xii

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The ENERGY STAR and ENERGY STAR MARK are registered

United States trademarks.

EUROPE

Radio Equipment & Telecommunications Terminal Equipment Directive:

The ENERGY STAR Office Equipment Program is a team effort

between U.S., European Union and Japanese governments and the

office equipment industry to promote energy-efficient copiers,

printers, fax, multifunction machine, personal computers, and

monitors. Reducing product energy consumption helps combat

smog, acid rain and long-term changes to the climate by decreasing

the emissions that result from generating electricity.

This Xerox product has been self-certified by Xerox for pan-

European single terminal connection to the analogue public

switched telephone network (PSTN) in accordance with Directive

1999/5/EC. The product has been designed to work with the national

PSTNs and compatible PBXs of the following countries:

Austria

Belgium

Denmark

France

Italy

Germany

Greece

Iceland

Ireland

Luxembourg

Netherlands

Norway

Sweden

Xerox ENERGY STAR equipment is preset at the factory to enter a

"low power" state and/or shut off completely after a specified period

of use. These energy-saving features can reduce product energy

consumption in half when compared to conventional equipment.

Switzerland

United Kingdom

Finland

Portugal

Canada

Spain

Czech Republic Poland

Bulgaria

Romania

Environmental Choice

Terra Choice Environmental Serviced, Inc. of

Canada has verified that this product conforms to all

applicable Environmental Choice EcoLogo

requirements for minimized impact to the

environment.

In the event of problems you should contact your local Xerox

representative in the first instance. This product has been tested to

and is compliant with TBR21, a specification for terminal equipment

for use on analogue-switched telephone networks in the European

Economic Area. The product may be configured to be compatible

with other country networks. Please contact your Xerox

As a participant in the Environmental Choice program, Xerox

Corporation has determined that this product meets the

Environmental Choice guidelines for energy efficiency.

representative if it needs to be reconnected to another country's

network. There are no user-adjustable settings in the product.

Environment Canada established the Environmental Choice

program in 1988 to help consumers identify environmentally

responsible products and services. Copier, printer, digital press and

fax products must meet energy efficiency and emissions criteria,

and exhibit compatibility with recycled supplies. Currently,

Environmental Choice has more than 1600 approved products and

140 licensees. Xerox has been a leader in offering EcoLogo

approved products.

NOTE: Although this product can use either loop disconnect

(pulse) or DTMF (tone) signaling, it is recommended that it is set to

use DTMF signaling. DTMF signaling provides reliable and faster

call setup.

Modification of this product, connection to external control software

or to external control apparatus not authorized by Xerox, will

invalidate its certification.

Environmental Compliance

USA

Energy Star

As an ENERGY STAR^®partner, Xerox Corporation

has determined that (the basic configuration of) this

product meets the ENERGY STAR guidelines for

energy efficiency.

xiii

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more information about Xerox environmental programs, visit

www.xerox.com/environment or for recycling and disposal

information, contact your local authorities. In the United States, you

may also refer to the Electronic Industries Alliance web site:

www.eiae.org.

Product Recycling and Disposal

European Union

Domestic/Household Environment

Application of this symbol on your equipment is

confirmation that you should not dispose of the

equipment in the normal household waste stream.

Others Countries

Please contact your local waste authorities and request disposal

guidance.

In accordance with European legislation, end of life

electrical and electronic equipment subject to disposal

must be segregated from household waste.

Private households within EU member states may return used

electrical and electronic equipment to designated collection facilities

free of charge. Please contact your local disposal authority for

information.

In some member states, when you purchase new equipment, your

local retailer may be required to take back your old equipment free

of charge. Please ask you retailer for information.

Professional/Business Environment

Application of this symbol on your equipment is

confirmation that you must dispose of this equipment

in compliance with agreed national procedures.

In accordance with European legislation, end of life

electrical and electronic equipment subject to disposal

must be managed within agreed procedures.

Prior to disposal, please contact your local dealer or Xerox

representative for end of life takeback information.

WEEE Directive 2002/96/EC

Some equipment may be used in both a domestic/household and a

professional/ business application.

Mercury Safet

LAMP(S) INSIDE THIS PRODUCT CONTAIN

MERCURY AND MUST BE RECYCLED OR

DISPOSED OF ACCORDING LOCAL, STAT OR

FEDERAL LAWS. For details see lamprecylce.org,

eiae.org.

North America

Xerox operates an equipment takeback and reuse/recycle program.

Contact your Xerox sales representative (1-800-ASK-XEROX) to

determine whether this Xerox product is part of the program. For

xiv

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Save time and money

• You can print multiple pages on one single sheet

1Introduction

Thank you for purchasing this Xerox multifunctional product. Your

machine provides printing, copying, scanning, and faxing (Phaser

6110MFP/XN only) functions.

of paper to save paper.

• You can use preprinted forms and letterhead with

plain paper. See the Software Section.

This chapter includes:

• This machine automatically conserves

electricity by substantially reducing power

consumption when not in use.

•

Special features

Printer overview

Expand your machine’s capacity

Finding more information

Selecting a location

• You can add a 250-sheet optional tray 2 to your

machine. This tray lets you add paper to the

machine less often.

• You can print images directly from a PictBridge-

compatible device.

Special features

Print in various environments

Your new machine is equipped with special features that improve print

quality. You can:

• You can print with Windows 98/Me/2000/XP (include 64bit).

• Your machine is compatible with a variety of Linux systems.

• Your machine is compatible with a variety of Macintosh systems.

• Your machine comes with a network interface.

Print with excellent quality and speed

• You can print in a full range of colours using cyan,

magenta, yellow, and black.

• You can print with a resolution of up to 2400 dpi

[Best]. See the Software Section.

Use of USB flash memory devices

If you have a USB memory device, you can use it in various ways with

your machine.

• In Black and White mode, your machine prints

A4-sized paper at up to 16 ppm and letter-sized

• You can scan documents and save them to the device.

• You can directly print data stored to the device.

paper at up to 17 ppm. In Colour mode, your

machine prints A4-sized or letter sized paper at

up to 4 ppm.

You can back up data and restore backup files to the machine’s

memory.

Handle paper flexibly

• The manual feeder supports letterhead,

envelopes, labels, transparencies, custom-sized

media, postcards, and heavy paper. The manual

feeder holds up 1 sheet of paper.

Machine features

The table below lists a general overview of features supported by your

machine.

• The 150-sheet tray 1 and 250-sheet optional

tray 2 support plain paper in various sizes.

(I: Installed, O: Option, NA: Not Available)

Phaser

Features

Create professional documents

6110MFP/SN 6110MFP/XN

• Print Watermarks. You can customize your

documents with words, such as “Confidential.”

See the Software Section.

USB 2.0

USB Memory

• Print Posters. The text and pictures of each page

of your document are magnified and printed

across the sheet of paper and can then be taped

together to form a poster. See the Software

Section.

Network Interface

(Ethernet 10/100 Base TX)

Fax Function

PictBridge

a. pages per minute

1.1

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Printer overview

These are the main components of your machine:

Front view

Rear view

* The figure above shows an Phaser

6110MFP/XN with all available accessories.

extension telephone

power receptacle

USB port

socket (EXT)^a

network port

telephone line socket

(LINE)^a

power switch

rear cover

* The figure above shows an Phaser

6110MFP/XN with all available

a. Phaser 6110MFP/XN only.

ADF (automatic

document feeder)

10 tray 1

document width guides

11 output support

manual feeder paper

width guides

document input tray

document output tray

control panel

13 manual feeder

14 scanner lid

output tray

15 scanner glass

16 waste toner container

17 toner cartridge

18 imaging unit

USB memory port

front cover

optional tray 2

a. Automatic document feeder is used as ADF in this user’s guide.

1.2

Introduction>

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Control panel overview

Phaser 6110MFP/XN

Speed buttons: Allows you to store frequently-dialed fax numbers

and enter them with the touch of a few buttons.

12 Enter: Confirms the selection on the screen.

13 Exit: Sends you back to the upper menu level.

16-30: Allows you to shift the speed buttons to access numbers or

email addresses 16 through 30.

Address Book: Allows you to store frequently used fax numbers in

memory or search for stored fax numbers or email addresses.

Lighten/Darken: Adjusts the document brightness for the current

copy job.

Resolution: Adjusts the document resolution for the current fax job.

15 Original Type: Selects the document type for the current copy job.

16 Reduce/Enlarge: Makes a copy smaller or larger than the original.

Redial/Pause: In Standby mode, redials the last number, or in Edit

mode, inserts a pause into a fax number.

USB Print: Allows you to directly print files stored on a USB Memory

17 device when it is inserted into the USB port on the front of your

machine.

Fax: Activates Fax mode.

Copy: Activates Copy mode.

Scan: Activates Scan mode.

18 Number keypad: dials a number or enters alphanumeric characters.

19 Manual Dial: Engages the telephone line.

Stop/Clear: Stops an operation at any time. In Standby mode,

Display: Shows the current status and prompts during an operation. 20 clears/cancels the copy options, such as the darkness, the

document type setting, the copy size, and the number of copies.

10 Menu: Enters Menu mode and scrolls through the available menus.

21 Color Start: Copies a job in Colour mode.

Scroll buttons: Scroll through the options available in the selected

menu, and increase or decrease values.

22 Black Start: Copies a job in Black and White mode.

1.3

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Phaser 6110MFP/SN

Copy: Activates Copy mode.

Original Type: Selects the document type for the current copy job.

Scan: Activates Scan mode.

10 Reduce/Enlarge: Makes a copy smaller or larger than the original.

11 Address Book: Allows you to search for stored email addresses.

USB Print: Allows you to directly print files stored on a USB Memory

Display: Shows the current status and prompts during an

operation.

Menu: Enters Menu mode and scrolls through the available menus. 12 device when it is inserted into the USB port on the front of your

machine.

Scroll buttons: Scroll through the options available in the selected

13 Number keypad: Dials a number or enters alphanumeric characters.

menu, and increase or decrease values.

Stop/Clear: Stops an operation at any time. In Standby mode, clears/

Enter: Confirms the selection on the screen.

14 cancels the copy options, such as the resolution, the document type

setting, the copy size, and the number of copies.

Exit: Sends you back to the upper menu level.

15 Color Start: Copies a job in Colour mode.

Lighten/Darken: Adjusts the document brightness for the current

copy job.

16 Black Start: Copies a job in Black and White mode.

Note

• Use the recessed area on the right of the control panel for storing clips to bind printouts

1.4

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Finding more information

Selecting a location

You can find information for setting up and using your machine from the

following resources, either printed or onscreen.

Quick Install

Select a level, stable place with adequate space for air circulation. Allow

extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight or

sources of heat, cold, and humidity. Do not set the machine close to the

edge of your desk or table.

Guide

Provides information on setting up your

machine and, therefore, be sure to follow the

instructions in the guide to get the machine

ready.

Clearance space

• Front: 482.6 mm (enough space so that the paper tray can be

removed)

Provides you with step-by-step instructions for

using your machine’s full features, and

contains information for maintaining your

machine, troubleshooting, and installing

• Back: 100 mm (enough space for ventilation)

• Right: 100 mm (enough space for ventilation)

• Left: 100 mm (enough space for ventilation)

Online User’s

Guide

accessories.

This user’s guide also contains the Software

Section providing you with information on how

to print documents with your machine on

various operating systems, and how to use the

supplied software utilities.

Note

• You can access the user’s guides in

other languages from the Manual

folder on the Printer software CD.

Printer Driver

Help

Provides you with help information on printer

driver properties and instructions for setting up

the properties for printing. To access a printer

driver help screen, click Help from the printer

properties dialog box.

If you have Internet access, you can get help,

support, printer drivers, manuals, and order

information from the Xerox website,

www.xerox.com/office/support.

Xerox website

Caution

• When you move the printer, do not tilt or turn it upside down.

Or the inside of the printer may be contaminated by toner,

which can cause damage to the printer or bad printing quality.

1.5

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2System setup

This chapter gives you an overview of menus available on your machine

and step-by-step instructions for setting up the machine’s systems.

This chapter includes:

Menu overview

•

Menu overview

Changing the display language

Setting the date and time

The control panel provides access to various menus to set up the

machine or use the machine’s functions. These menus can be accessed

by pressing Menu. Refer to the following diagram. Menus available in

Fax, Copy, or Scan mode vary.

Changing the default mode (Phaser 6110MFP/XN only)

Setting sounds (Phaser 6110MFP/XN only)

Entering characters using the number keypad

Using the save modes

Note

• Some menus may not appear in the display depending on

your country. If so, it is not applicable to your machine.

* Menus in the coloured characters are available only with Phaser 6110MFP/XN.

Fax Feature

Fax Setup

Copy Feature

Copy Setup

Lighten/Darken

Multi Send

Delay Fax

Sending

Redials

Copy Collate

2-Up

Default-Change

No. of Copies

Redial Term

4-Up

Reduce/Enlarge

Lighten/Darken

Priority Fax

Forward

Prefix Dial

ECM Mode

Send Report

Image TCR

Dial Mode

ID Card Copy

Poster

Clone

Erase Bkgd.

Original Type

Scan Feature

Secure Receive

Add Page

Cancel Job

USB Memory

Scan Size

Receiving

Original Type

Resolution

Scan Color

Scan Format

E-mail

Receive Mode

Ring to Answer

Stamp Rcv Name

Rcv Start Code

Auto Reduction

Discard Size

Scan Size

Original Type

Resolution

Scan Color

Junk Fax Setup

DRPD Mode

Default-Change

Resolution

Lighten/Darken

Auto Report

Network

System Setup

(continued)

System Setup

Scan Setup

TCP/IP

Machine Setup

Machine ID

Default-Change

USB Memory

Ethernet Speed

Clear Setting

Network Info

Paper Setup

Paper Size

Machine Fax No.

E-mail

Date & Time

Clock Mode

Language

Paper Type

Paper Source

Sound/Volume

Key Sound

Alarm Sound

Speaker Control

Ringer

Default Mode

Power Save

Scan PWR Save

Timeout

NetScanTimeout

Altitude Adj.

Auto Continue

Import Setting

Export Setting

Report

Maintenance

Remote Service

Supplies Life

Color

Serial Number

Clear Setting

Select country

2.1

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Press Enter to save the time and date.

Changing the display language

When you enter a wrong number, Out of Range appears and the

machine does not proceed to the next step. If this happens, simply

reenter the correct number.

To change the language that appears on the control panel, follow these

steps:

Press Stop/Clear to return to Standby mode.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Changing the clock mode

Press Enter when Machine Setup appears.

You can set your machine to display the current time using either a 12-

hour or 24-hour format.

Press the Scroll buttons until Language appears and press Enter.

Press the Scroll buttons until the language you want appears and

press Enter.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press Stop/Clear to return to Standby mode.

Press Enter when Machine Setup appears.

Press the Scroll buttons until Clock Mode appears and press

Enter.

Setting the date and time

Press the Scroll buttons to select the other mode and press Enter.

Press Stop/Clear to return to Standby mode.

The current date and time are shown on the display when your machine

is on and ready to work. For the Phaser 6110MFP/XN, all of your faxes

will have the date and time printed on them.

Note

Changing the default mode (Phaser 6110MFP/XN only)

• If power to the machine is cut off, you need to reset the correct

time and date once the power has been restored.

Your machine is preset to Fax mode. You can switch this default mode

between Fax mode and Copy mode.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press Enter when Machine Setup appears.

Press the Scroll buttons until Date & Time appears and press

Enter.

Press the Scroll buttons until Default Mode appears and press

Enter.

Enter the correct time and date using the number keypad.

Month = 01 to 12

Day = 01 to 31

Year = requires four digits

Hour = 01 to 12 (12-hour mode)

00 to 23 (24-hour mode)

Minute = 00 to 59

Press the Scroll buttons until the default mode you want appears

and press Enter.

Press Stop/Clear to return to Standby mode.

Note

• The date format may differ from country to country

You can also use the Scroll buttons to move the cursor under the

digit you want to correct and enter a new number.

To select AM or PM for 12-hour format, press the or button or

any number button.

When the cursor is not under the AM or PM indicator, pressing the

or button immediately moves the cursor to the indicator.

You can change the clock mode to 24-hour format (e.g. 01:00 PM

as 13:00). For details, see the next section.

2.2

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Setting sounds (Phaser 6110MFP/XN only)

Entering characters using the number keypad

You can control the following sounds:

As you perform various tasks, you may need to enter names and

numbers. For example, when you set up your machine, you enter your

name or your company’s name, and the fax number. When you store fax

numbers or email addresses in memory, you may also enter the

corresponding names.

• Key Sound: Turns the key sound on or off. With this option set to On,

a tone sounds each time a key is pressed.

• Alarm Sound: Turns the alarm sound on or off. With this option set to

On, an alarm tone sounds when an error occurs or fax

communication ends.

Entering alphanumeric characters

• Speaker Control : Turns on or off the sounds from the telephone line

through the speaker, such as a dial tone or a fax tone. With this option

set to Comm. which means “Common,” the speaker is on until the

remote machine answers.

When you are prompted to enter a letter, locate the button labeled

with the character you want. Press the button until the correct letter

appears on the display.

You can adjust the volume level using Manual Dial.

For example, to enter the letter O, press 6, labeled with MNO.

• Ringer : Adjusts the ringer volume. For the ringer volume, you can

select Off, Low, Mid, and High.

Each time you press 6, the display shows a different letter, M, N, O,

m, n, o and finally 6.

You can enter special characters, such as space, plus sign, and

etc. For details, see the below section.

Speaker, ringer, key sound, and alarm sound

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

To enter additional letters, repeat step 1.

If the next letter is printed on the same button, move the cursor by

pressing the right Scroll button and then press the button labeled

with the letter you want. The cursor will move to the right and the

next letter will appear on the display.

Press the Scroll buttons until Sound/Volume appears and press

Enter.

Press the Scroll buttons until the sound option you want appears

and press Enter.

You can enter a space by pressing 1 twice.

Press the Scroll buttons until the desired status or volume for the

sound you have selected appears and press Enter.

When you have finished entering letters, press Enter.

Keypad letters and numbers

If necessary, repeat steps 3 through 5 to set other sounds.

Press Stop/Clear to return to Standby mode.

Key

Assigned numbers, letters, or characters

Space

Speaker volume

Press Manual Dial. A dial tone sounds from the speaker.

Press the Scroll buttons until you hear the volume you want.

Press Stop/Clear to save the change and return to Standby mode.

Note

• You can adjust the speaker volume only when the telephone

line is connected.

‘

2.3

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Correcting numbers or names

Scan Power Save mode

If you make a mistake while entering a number or name, press the left

Scroll button to delete the last digit or character. Then enter the correct

number or character.

Scan Power Save mode allows you to save power by turning off the scan

lamp. The scan lamp under the scanner glass automatically turns off

when it is not in actual use to reduce power consumption and extend the

life of the lamp. The lamp automatically wakes up after some warm-up

time when you start scanning.

Inserting a pause

You can set the length of time for which the scan lamp waits after a scan

job is completed before it switches to the power save mode.

With some telephone systems, you must dial an access code (9, for

example) and listen for a second dial tone. In such cases, you must

insert a pause in the telephone number. You can insert a pause while you

are setting up speed buttons or speed dial numbers.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

To insert a pause, press Redial/Pause at the appropriate place while

entering the telephone number. A - appears on the display at the

corresponding location.

Press Enter when Machine Setup appears.

Press the Scroll buttons until Scan PWR Save appears and press

Enter.

Press the Scroll buttons until the time setting you want appears

and press Enter.

Using the save modes

Power Save mode

Press Stop/Clear to return to Standby mode.

Power Save mode allows your machine to reduce power consumption

when it is not in actual use. You can turn this mode on and select a length

of time for which the machine waits after a job is printed before it

switches to a reduced power state.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press Enter when Machine Setup appears.

Press the Scroll buttons until Power Save appears and press

Enter.

Press the Scroll buttons until the time setting you want appears

and press Enter.

Press Stop/Clear to return to Standby mode.

2.4

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Printer driver features

3 Software overview

Your printer drivers support the following standard features:

• Paper orientation, size, source and media type selection

• Number of copies

This chapter gives you an overview of the software that comes with your

machine. Further details about installing and using the software are

explained in the Software Section.

This chapter includes:

In addition, you can use various special printing features. The following

table shows a general overview of features supported by your printer

drivers:

•

Supplied software

Printer driver features

System requirements

Printer Driver

Feature

Windows

Macintosh

Linux

Print quality option

Supplied software

Multiple pages per

sheet (N-up)

O (2, 4)

You must install the printer and scanner software using the supplied CDs

after you have set up your machine and connected it to your computer.

Poster printing

Booklet Printing

Fit to page printing

Scale printing

Each CD provides you with the following software:

Operating

Contents

system

•

Printer driver: Use this driver to take full advantage

of your printer’s features.

Scanner driver: TWAIN and Windows Image

Acquisition (WIA) drivers are available for scanning

documents on your machine.

Different source for

first page

Watermark

Overlay

•

Status Monitor: Appears when printing errors occur.

See the Software Section for details about installing

the Status Monitor program.

Windows

•

Printer Setting Utility: You can configure print

settings.

Network Scan: This program allows you to scan a

document on your machine and save it to a network-

connected computer.

•

Set IP: Use this program to set your machine’s TCP/

IP addresses.

User’s Guide in PDF

Printer driver: Use this driver to run your machine

from a Linux computer and print documents.

SANE: Use this driver to scan documents.

Linux

Printer driver: Use this driver to run your machine

from a Macintosh.

Scanner driver: TWAIN driver is available for

scanning documents on your machine.

Macintosh

3.1

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Linux

System requirements

Item

Requirements

• RedHat 8.0 ~ 9.0

Before you begin, ensure that your system meets the following

requirements:

• Fedora Core 1, 2, 3, 4

• Mandrake 9.2 ~ 10.1

• SuSE 8.2 ~ 9.2

Operating system

Windows

Item

Requirements

Recommended

CPU

Pentium IV 1 GHz or higher

256 MB or higher

Operating

system

Windows 98/Me/2000/XP

RAM

Free disk page

1 GB or higher

Pentium II

400 MHz or

higher

Windows 98/

Me/2000

Pentium III

933 MHz

• Linux Kernel 2.4 or higher

• Glibc 2.2 or higher

• CUPS

CPU

RAM

Software

Pentium III

933 MHz or

higher

Pentium IV

1 GHz

Windows XP

• SANE (for MFP device only)

Windows 98/

Me/2000

Notes

64 MB or more

128 MB

• It’s necessary to claim swap partition of 300 MB or larger for

working with large scanned images.

Windows XP

128 MB or more 256 MB

300 MB or more 1 GB

• The Linux scanner driver supports the optical resolution at

maximum.

Windows 98/

Me/2000

Free disk

space

Macintosh

Item

Windows XP

5.0 or higher

1 GB or more

5 GB

Internet

Explorer

Requirements

Macintosh 10.3 ~ 10.4

Operating system

RAM

Note

128 MB

• For Windows 2000/XP, users who have an administrator right

can install the software.

Free disk space

Connection

200 MB

USB interface, Network interface

3.2

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Supported operating systems

4Network setup

The following table shows the network environments supported by the

machine:

This chapter gives you step-by-step instructions for setting up your

machine for network connections.

This chapter includes:

Item

Requirements

•

Introduction

Network interface

• Ethernet 10/100 Base-TX

Supported operating systems

Configuring TCP/IP

• Windows 98/Me/2000/XP

• Various Linux OS

• Macintosh OS 10.3 ~ 10.4

Network operating

system

Setting Ethernet speed

Restoring the network configuration

Printing a network configuration page

• TCP/IP on Windows

• IPP, SNMP

Network protocols

Dynamicaddressing

server

• DHCP, BOOTP

Introduction

• TCP/IP: Transmission Control Protocol/Internet Protocol

• IPP: Internet Printing Protocol

• SNMP: Simple Network Management Protocol

• DHCP: Dynamic Host Configuration Protocol

• BOOTP: Bootstrap Protocol

Once you have connected your machine to a network with an RJ-45

Ethernet cable, you can share the machine with other network users.

You need to set up the network protocols on the machine to use it as your

network printer. Protocols can be set up by the following two methods:

Via the control panel

Configuring TCP/IP

You can set up the following basic network parameters through the

machine’s control panel:

Your machine can be set up with a variety of TCP/IP network information,

such as an IP address, a subnet mask, a gateway, and DNS addresses.

There are several ways in which your machine can be assigned a TCP/

IP address, depending on your network.

• Configure TCP/IP

• Configure EtherTalk

• Static addressing: A TCP/IP address is assigned manually by the

system administrator.

• Dynamic addressing via BOOTP/DHCP: A TCP/IP address is

assigned automatically by the server.

Note

• Before configuring TCP/IP, you need to set the network

protocol to TCP/IP.

Static addressing

To enter a TCP/IP address from your machine’s control panel, take the

following steps:

Press Menu until Network appears on the bottom line of the

display and press Enter

Press Enter when TCP/IP appears.

Press the Scroll buttons until Static appears and press Enter.

Press Enter when IP Address appears.

4.1

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Enter a byte between 0 and 255 using the number keypad and

press the Scroll buttons to move between bytes.

Restoring the network configuration

Repeat this to complete the address from the 1st byte to the 4th

byte.

You can return the network configuration to its default settings.

Press Menu until Network appears on the bottom line of the

display and press Enter.

When you have finished, press Enter.

Repeat steps 5 and 6 to configure the other TCP/IP parameters:

subnet mask and gateway address.

Press the Scroll buttons until Clear Setting appears and press

Enter.

Press the Scroll buttons until Static appears and press Enter.

Press Enter when Yes appears to restore the network

configuration.

Press the Scroll buttons until Primary DNS appears and press

Enter.

Power the machine off and back on.

10 Enter each byte of the address and press Enter.

11 Press the Scroll buttons until Secondary DNS appears and press

Enter.

Printing a network configuration page

The Network Configuration page shows how the network interface card

in your machine is configured.

12 Enter each byte of the address and press Enter.

13 Press Stop/Clear to return to Standby mode.

Press Menu until Network appears on the bottom line of the

display and press Enter.

Dynamic addressing (BOOTP/DHCP)

Press the Scroll buttons until Network Info appears and press

Enter.

To have a TCP/IP address assigned automatically by the server, take the

following steps:

Press Enter when Yes appears.

Press Menu until Network appears on the bottom line of the

display.

The Network Configuration page prints out.

Press Enter when TCP/IP appears.

Press the Scroll buttons until DHCP or BOOTP appears and press

Enter

Press Stop/Clear to return to Standby mode.

Setting Ethernet speed

You can select the communication speed for Ethernet connections.

Press Menu until Network appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Ethernet Speed appears and press

Enter.

Press the Scroll buttons until the speed you want appears and

press Enter.

Press Stop/Clear to return to Standby mode.

4.2

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Place the original face down on the scanner glass and align it with

the registration guide at the top left corner of the glass.

5Loading originals and print

media

This chapter introduces you to how to load originals and print media into

your machine.

This chapter includes:

•

Loading originals

Selecting print media

Loading paper

Setting the paper size and type

Loading originals

You can use the scanner glass or ADF to load an original for copying,

scanning, and sending a fax.

On the scanner glass

Close the scanner lid.

Make sure that no originals are in the ADF. If an original is detected in

the ADF, the machine gives it priority over the original on the scanner

glass. To get the best scan quality, especially for coloured or gray-scaled

images, use the scanner glass.

Notes

• Leaving the scanner lid open while copying may affect copy

quality and toner consumption.

• Dust on the scanner glass may cause black spots on the

printout. Always keep it clean.

Lift and open the scanner lid.

• If you are copying a page from a book or magazine, lift the

scanner lid until its hinges are caught by the stopper and then

close the lid. If the book or magazine is thicker than 30 mm,

start copying with the lid open.

In the ADF

Using the ADF, you can load up to 50 sheets of paper (75 g/m , 20 lb)

for one job.

When you use the ADF:

• Do not load paper smaller than 142 x 148 mm (5.6 x 5.8 inches) or

larger than 216 x 356 mm (8.5 x 14 inches).

• Do not attempt to load the following types of paper:

- carbon-paper or carbon-backed paper

- coated paper

- onion skin or thin paper

- wrinkled or creased paper

- curled or rolled paper

- torn paper

• Remove all staples and paper clips before loading.

• Make sure any glue, ink, or correction fluid on the paper is completely

dry before loading.

• Do not load originals that include different sizes or weights of paper.

• Do not load booklets, pamphlets, transparencies, or documents

having other unusual characteristics.

5.1

Loading originals and print media>

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To load an original into the ADF:

Selecting print media

Load the original face up into the ADF. Make sure that the bottom of

the original stack matches the paper size marked on the document

input tray.

You can print on a variety of print media, such as plain paper, envelopes,

labels, and transparencies. Always use print media that meet the

guidelines for use with your machine. Print media that does not meet the

guidelines outlined in this user’s guide may cause the following

problems:

• Poor print quality

• Increased paper jams

• Premature wear on the machine.

Properties, such as weight, composition, grain, and moisture content,

are important factors that affect the machine’s performance and the

output quality. When you choose print materials, consider the following:

• Desired outcome: The print media you choose should be appropriate

for your project.

• Size: You can use any size media that fits easily within the paper

adjusters of the paper tray.

• Weight: Your machine supports print media weights as follows:

Adjust the document width guides to the paper size.

- 16 to 43 lb bond (60 to 163 g/m ) for the tray 1 and manual feeder

- 16 to 24 lb bond (60 to 90 g/m ) for the optional tray 2

• Brightness: Some print media are whiter than others and produce

sharper, more vibrant images.

• Surface smoothness: The smoothness of the print media affects how

crisp the printing looks on the paper.

Notes

• Some print media may meet all of the guidelines in this section

and still not produce satisfactory results. This may be the

result of improper handling, unacceptable temperature and

humidity levels, or other variables over which Xerox has no

control.

• Before purchasing large quantities of print media, ensure that

it meets the requirements specified in this user’s guide.

Caution

• Using print media that does not meet these specifications may

cause problems, requiring repairs. Such repairs are not

covered by Xerox’s warranty or service agreements.

Note

• Dust on the ADF glass may cause black lines on the printout.

Always keep it clean.

5.2

Loading originals and print media>

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Supported print media types and sizes

Type

Size

Dimensions

Weight

Capacity

Letter

Legal

Folio

Oficio

215.9 x 279 mm (8.5 x 11 inches)

215.9 x 355.6 mm (8.5 x 14 inches)

215.9 x 330.2 mm (8.5 x 13 inches)

215 x 343 mm (8.5 x 13.5 inches)

210 x 297 mm (8.27 x 11.69 inches)

182 x 257 mm (7.17 x 10.12 inches)

184.2 x 266.7 mm (7.25 x 10.5 inches)

148.5 x 210 mm (5.85 x 8.27 inches)

105 x 148.5 mm (4.13 x 5.85 inches)

176 x 250 mm(6.93 x 9.84 inches)

98.4 x 190.5 mm (3.88 x 7.5 inches)

105 x 241 mm (4.12 x 9.5 inches)

98 x 225 mm (3.86 x 8.86 inches)

110 x 220 mm (4.33 x 8.66 inches)

162 x 229 mm (6.38 x 9.02 inches)

114 x 162 mm (4.49 x 6.38 inches)

92 x 165 mm (3.62 x 6.5 inches)

• 60 to 90 g/m (16 to 24 lb

• 1 sheet for the manual

feeder

• 150 sheets of 75 g/m

bond) for the optional tray

• 60 to 105 g/m (16 to 28 lb

bond) for the tray 1 and

manual feeder

(20 lb bond) paper for the

tray 1

• 250 sheets of 75 g/m

Plain paper

(20 lb bond) paper for the

optional tray 2

JIS B5

Executive

ISO/Envelope B5

Envelope Monarch

Envelope COM-10

Envelope No.9

Envelope DL

Envelope C5

Envelope C6

Envelope size 6 3/4

1 sheet for the manual

feeder or tray 1

Envelope

75 to 90 g/m (20 to 24 lb)

1 sheet for the manual

feeder or tray 1

Transparency

Letter, A4

Refer to the Plain paper section

138 to 146 g/m (37 to 39 lb)

Letter, Legal, Folio,

Oficio, A4, JIS B5,

Executive, A5, A6

1 sheet for the manual

feeder or tray 1

Labels

120 to 150 g/m (32 to 40 lb)

Letter, Legal, Folio,

Oficio, A4, JIS B5,

Executive, A5, A6

1 sheet for the manual

feeder or tray 1

Card stock

Refer to the Plain paper section

105 to 163 g/m (28 to 43 lb)

Minimum size (custom)

Maximum size (custom)

76 x 127 mm (3 x 5 inches)

60 to 163 g/m

1 sheet for the manual

feeder or tray 1

(16 to 43 lb bond)

216 x 356 mm (8.5 x 14 inches)

a. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.

b. Recommended media: Transparency for a Color Laser Printers produced by HP, Xerox and 3M.

It is not recommended to use paperbacked transparencies such as Xerox 3R91334 which can cause a jam or be scratched.

5.3

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Guidelines for special print media

Media sizes supported in each mode

Media type

Guidelines

Mode

Size

Source

Letter, A4, Legal,

Oficio, Folio,

Executive, JIS B5, A5,

• Successful printing on envelopes depends upon

the quality of the envelopes. When selecting

envelopes, consider the following factors:

• tray 1

• optional tray 2

• manual feeder

Copy mode

- Weight: The weight of the envelope paper

should not exceed 90 g/m²(24 lb) or jamming

may occur.

• tray 1

• optional tray 2

• manual feeder

All sizes supported by

the machine

Print mode

- Construction: Prior to printing, envelopes

should lie flat with less than 6 mm

(0.25 inches) curl, and should not contain air.

• tray 1

• optional tray 2

Fax mode

Letter, A4, Legal

- Condition: Envelopes should not be wrinkled,

nicked, or otherwise damaged.

a. Phaser 6110MFP/XN only

- Temperature: You should use envelopes that

are compatible with the heat and pressure of

the machine during operation.

Guidelines for selecting and storing print media

• Use only well-constructed envelopes with sharp

and well creased folds.

• Do not use stamped envelopes.

• Do not use envelopes with clasps, snaps,

windows, coated lining, self-adhesive seals, or

other synthetic materials.

When selecting or loading paper, envelopes, or other print materials,

keep these guidelines in mind:

• Always use print media that conform with the specifications listed on

page 5.3.

• Attempting to print on damp, curled, wrinkled, or torn paper can cause

paper jams and poor print quality.

• Do not use damaged or poorly made envelopes.

• Be sure the seam at both ends of the envelope

extends all the way to the corner of the

envelope.

• For the best print quality, use only high quality copier grade paper

specifically recommended for use in laser printers.

Envelopes

• Avoid using the following media types:

- Paper with embossed lettering, perforations, or a texture that is too

smooth or too rough

Acceptable

- Erasable bond paper

- Multi-paged paper

- Synthetic paper and thermally reactive paper

- Carbonless paper and Tracing paper.

Unacceptable

Use of these types of paper could result in paper jams, chemical smells,

and damage to your machine.

• Envelopes with a peel-off adhesive strip or with

more than one flap that folds over to seal must

use adhesives compatible with the machine’s

fusing temperature of 180° C (356° F) for

0.1 second. The extra flaps and strips might

cause wrinkling, creasing, or jams, and may

even damage the fuser.

• For the best print quality, position margins no

closer than 15 mm (0.6 inches) from the edges

of the envelope.

• Store print media in its ream wrapper until you are ready to use it.

Place cartons on pallets or shelves, not on the floor. Do not place

heavy objects on top of the paper, whether it is packaged or

unpackaged. Keep it away from moisture or other conditions that can

cause it to wrinkle or curl.

• Store unused print media at temperatures between 15 C and 30 C

(59 F to 86 F). The relative humidity should be between 10% and

70%.

• Store unused print media in a moisture-proof wrap, such as a plastic

container or bag, to prevent dust and moisture from contaminating

your paper.

• Avoid printing over the area where the

envelope’s seams meet.

• Load special media types one sheet at a time through the manual

feeder to avoid paper jams.

• To prevent print media, such as transparencies and label sheets, from

sticking together, remove them as they print out.

5.4

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Media type

Guidelines

Media type

Guidelines

• To avoid damaging the machine, use only

transparencies designed for use in laser

printers.

• Transparencies used in the machine must be

able to withstand 180° C (356° F), the machine’s

fusing temperature.

• To avoid damaging the machine, use only labels

designed for use in laser printers.

• When selecting labels, consider the following

factors:

- Adhesives: The adhesive material should be

stable at 180° C (356° F), the machine’s

fusing temperature.

• Place them on a flat surface after removing

them from the machine.

- Arrangement: Only use labels with no

exposed backing between them. Labels can

peel off sheets that have spaces between the

labels, causing serious jams.

• Do not leave them in the paper tray for long

periods of time. Dust and dirt may accumulate

on them, resulting in spotty printing.

• To avoid smudging caused by fingerprints,

handle them carefully.

• To avoid fading, do not expose printed

transparencies to prolonged sunlight.

• Ensure that transparencies are not wrinkled,

curled, or have any torn edges.

- Curl: Prior to printing, labels must lie flat with

no more than 13 mm (5 inches) of curl in any

direction.

Transparencies

Labels

- Condition: Do not use labels with wrinkles,

bubbles, or other indications of separation.

• Make sure that there is no exposed adhesive

material between labels. Exposed areas can

cause labels to peel off during printing, which

can cause paper jams. Exposed adhesive can

also cause damage to machine components.

• Do not run a sheet of labels through the

machine more than once. The adhesive backing

is designed for only a single pass through the

machine.

Caution

• Recommended media: Transparency for

a Color Laser Printers produced by HP,

Xerox and 3M.

• It is not recommended to use

paperbacked transparencies such as

Xerox 3R91334 which can cause a jam

or be scratched.

• Do not use labels that are separating from the

backing sheet or are wrinkled, bubbled, or

otherwise damaged.

• Do not print on media smaller than 76 mm

(3 inches) wide or 127 mm (5 inches) long.

• In the software application, set margins at least

6.4 mm (0.25 inches) away from the edges of

the material.

Card stock or

custom-sized

materials

• Letterhead must be printed with heat-resistant

ink that will not melt, vaporize, or release

hazardous emissions when subjected to the

machine’s fusing temperature of 180° C (356° F)

for 0.1 second.

• Letterhead ink must be non-flammable and

should not adversely affect printer rollers.

• Forms and letterhead should be sealed in a

moisture-proof wrapping to prevent changes

during storage.

Preprinted

paper

• Before you load preprinted paper, such as forms

and letterhead, verify that the ink on the paper is

dry. During the fusing process, wet ink can come

off preprinted paper, reducing print quality.

5.5

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Flex the paper sheets back and forth to separate pages and then

fan them while holding one edge. Tap the edges of the stack on a

flat surface to even it up.

Loading paper

In the tray 1

Load the print media you use for the majority of your print jobs in the tray

1. The tray 1 can hold a maximum of 150 sheets of 20 lb plain paper.

You can purchase an optional tray 2 and attach it below the tray 1 to load

an additional 250 sheets of paper. For order information for an optional

optional tray 2, see page 12.1.

Load paper with the print side up.

Loading paper in the tray 1

Pull the tray out of the machine.

Open the paper cover.

Make sure not to overfill the tray and that all four corners are flat in

the tray and under the brackets, as shown below. Overfilling the

tray may cause a paper jam.

Adjust the size of tray until it sound click.

Enlarge the tray by adjusting the paper width guide.

Squeeze the paper length guide and slide in it until it lightly touches

the end of the paper stack.

5.6

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Close the paper cover.

Changing the size of the paper in the tray 1

To load longer sizes of paper, such as Legal-sized paper, you need to

adjust the paper guides to extend the paper tray.

To change the tray 1 size to other size, you must adjust the paper length

guide properly.

Pull the tray 1 out of the machine. Open the paper cover and

remove paper from the tray 1 if necessary.

Pressing and unlatching the guide lock in the top of the tray, pull the

tray out manually.

Slide the tray 1 back into the machine.

Load paper into the tray.

You can load letterhead with the design side face up. The top edge

of the sheet with the logo should be go into the machine first.

After loading paper, set the paper type and size for the tray 1. See

page 5.9 for copying and faxing or the Software Section for PC-

printing.

Notes

• Due to insufficient paper in the tray, the paper length guide

can be pushed to inside, load enough paper.

Slide the paper length guide until it lightly touches the end of the

paper stack. Squeeze the paper width guide and slide it to the edge

of the paper stack without causing it to bend.

• If you experience problems with paper feed, place one sheet

at a time in the manual feeder.

• You can load previously printed paper. The printed side

should be facing down with an uncurled edge into the

machine. If you experience problems with paper feed, turn

the paper around. Note that print quality is not guaranteed.

5.7

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For paper smaller than Letter-sized, return the paper guides to their

original positions and adjust the paper length guide and paper width

guide.

In the manual feeder

The manual feeder can hold special sizes and types of print material,

such as transparencies, postcards, note cards, labels, and envelopes. It

is useful for single page printing on letterhead or coloured paper.

To load paper in the manual feeder:

Caution

• When you do the printing job from the manual feeder, clear the

paper in the tray 1 away.

Load the paper with the side to be printed on facing up.

Notes

• Do not push the paper width guides far enough to cause the

material to warp.

• If you do not correctly adjust the paper width guides, it may

cause paper jams.

Close the paper cover.

Depending on the media type you are using, keep the following

loading guidelines:

• Envelopes: Flap side down and with the stamp area on the top left

side.

• Transparencies: Print side up and the top with the adhesive strip

entering the machine first.

• Labels: Print side up and top short edge entering the machine

first.

Slide the tray 1 back into the machine.

• Preprinted paper: Design side up with the top edge toward the

machine.

• Card stock: Print side up and the short edge entering the machine

first.

• Previously printed paper: Previously printed side down with an

uncurled edge toward the machine.

5.8

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Squeeze the manual feeder paper width guides and adjust them to

the width of the paper. Do not force too much, or the paper will be

bent, which will result in a paper jam or skew.

Setting the paper size and type

After loading paper in the paper tray, you need to set the paper size and

type using the control panel buttons. These settings will apply to Copy

and Fax modes. For PC-printing, you need to select the paper size and

type in the application program you use on your PC.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Paper Setup appears and press

Enter.

Press Enter when Paper Size appears.

Press the Scroll buttons until the paper tray you want appears and

press Enter.

Press the Scroll buttons until the paper size you are using appears

and press Enter.

After loading paper, set the paper type and size for the manual

feeder. See page 5.9 for copying and faxing or the Software

Section for PC-printing.

Press Exit to return to the upper level.

Press the Scroll buttons until Paper Type appears and press

Enter.

Note

• The settings made from the printer driver override the

settings on the control panel.

Press the Scroll buttons until the paper type you are using appears

and press Enter.

Caution

Press Stop/Clear to return to Standby mode.

• If you want to print several pages with the manual feeder,

wait the machine complete the printing one page, then

place a paper on the manual feeder. Otherwise it may

cause the paper jam.

Tips on using the manual feeder

• Load only one size of print media at a time in the manual feeder.

When you print out many pieces of paper at once, tray 1 use is

recommended.

• To prevent paper jams, do not add paper when there is still paper in

the manual feeder. This also applies to other types of print media.

• Print media should be loaded face up with the top edge going into the

manual feeder first and be placed in the center of the tray.

• Always load only the print media specified in page 5.2 to avoid paper

jams and print quality problems.

• Flatten any curl on postcards, envelopes, and labels before loading

them into the manual feeder.

5.9

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Press Color Start to begin colour copying.

6Copying

Or, press Black Start to begin black and white copying.

Note

This chapter gives you step-by-step instructions for copying documents.

This chapter includes:

• You can cancel the copy job during an operation. Press Stop/

Clear, and the copying will stop.

•

Selecting the paper tray

Copying

Changing the settings for each copy

Changing the default copy settings

Using special copy features

Setting copy timeout

Your machine provides default settings for copying so that you can

quickly and easily make a copy. However, if you want to change the

options for each copy, use the copy function buttons on the control panel.

Note

• If you press Stop/Clear while setting the copy options, all of

the options you have set for the current copy job will be

canceled and returned to their default status. Or, they will

automatically return to their default status after the machine

completes the copy in progress.

Selecting the paper tray

After loading the print media for copy output, you must select the paper

tray you will use for copy jobs.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Lighten/Darken

If you have an original containing faint markings and dark images, you

can adjust the brightness to make a copy that is easier to read.

Press the Scroll buttons until Paper Setup appears and press

Enter.

To adjust the darkness of copies, press Lighten/Darken. Each time you

press the button, the following modes are available:

Press the Scroll buttons until Paper Source appears and press

Enter

• Normal: Works well with standard typed or printed originals.

• Lighten: Works well with dark print.

Press Enter when Copy Tray appears.

• Darken: Works well with light print or faint pencil markings.

Press the Scroll buttons until the paper tray you want appears and

press Enter.

Original Type

Press Stop/Clear to return to Standby mode.

The original type setting is used to improve the copy quality by selecting

the document type for the current copy job.

Copying

To select the document type, press Original Type. Each time you press

the button, the following modes are available:

Press Copy.

• Text: Use for originals containing mostly text.

Ready to Copy appears on the top line of the display.

• Text/Photo: Use for originals with mixed text and photographs.

• Photo: Use when the originals are photographs.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Enter the number of copies using the number keypad, if necessary.

If you want to customize the copy settings including copy size,

darkness, and original type, by using the control panel buttons.

See page 6.1.

If necessary, you can use special copy features, such as poster

copying, 2- or 4-up copying. See page 6.2.

6.1

Copying>

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Reduced or enlarged copy

Using special copy features

By using the Reduce/Enlarge button, you can reduce or enlarge the size

of a copied image from 25% to 400% when you copy original documents

from the scanner glass, or from 25% to 100% from the ADF.

You can use the following copy features:

Collation

To select from the predefined copy sizes:

You can set the machine to sort the copy job. For

example, if you make 2 copies of a 3 page original,

one complete 3 page document will print followed by a

second complete document.

Press Reduce/Enlarge.

Press Reduce/Enlarge or the Scroll buttons until the size setting

you want appears and press Enter.

Press Copy.

To scale the copy by directly entering the scale rate:

Load originals face up into the ADF.

Press Reduce/Enlarge.

For details about loading an original, see page

5.1.

Press Reduce/Enlarge or the Scroll buttons until Custom appears

and press Enter.

Enter the number of copies using the number

keypad.

Enter the scale rate and press Enter to save the selection.

Note

Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

• When you make a reduced copy, black lines may appear at

the bottom of your copy.

Press Enter when Copy Collate appears.

Press the Scroll buttons to select the colour

mode you want.

Changing the default copy settings

There are two modes as follows:

The copy options, including darkness, original type, copy size, and

number of copies, can be set to those most frequently used. When you

copy a document, the default settings are used unless they have been

changed by using the corresponding buttons on the control panel.

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Press Enter to begin copying.

Press Copy.

One complete document will print followed by the

second complete document.

Press Menu until Copy Setup appears on the bottom line of the

display and press Enter.

Press Enter when Default-Change appears.

Press the Scroll buttons until the setup option you want appears

and press Enter.

Press the Scroll buttons until the setting you want appears and

press Enter.

Repeat steps 4 through 5, as needed.

Press Stop/Clear to return to Standby mode.

Note

• While you are setting copy options, pressing Stop/Clear

cancels the changed settings and restores the defaults.

6.2

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2-up or 4-up copying

ID card copying

Your machine can print 2 or 4 original images reduced

Your machine can print 2-sided originals on one sheet

to fit onto one sheet of paper.

of A4-, Letter-, Legal-, Folio-, Oficio-, Executive-, B5-,

A5-, or A6-sized paper.

2 or 4-up copying is available only when you load

originals into the ADF.

When you copy using this feature, the machine prints

one side of the original on the upper half of the paper

and the other side on the lower half without reducing

the size of the original. This feature is helpful for

copying a small-sized item, such as a name card.

Press Copy.

2-up copying

Load originals face up in the ADF.

For details about loading an original, see page

5.1.

This copy feature is available only when you place

originals on the scanner glass.

Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

Press Copy.

Place a single original face down on the scanner

glass.

Press the Scroll buttons until 2-Up or 4-Up

appears and press Enter.

4-up copying

For details about loading an original, see page

5.1.

Press the Scroll buttons to select the colour

mode you want.

There are two modes as follows:

Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Press the Scroll buttons until ID Card Copy

appears and press Enter.

Press Enter to begin copying.

Place Front Side and Press[Start] appears on

the display.

Note

• You cannot adjust the copy size using the

Reduce/Enlarge button for making a 2- or

4-up copy.

Press Enter, Color Start or Black Start.

Your machine begins scanning the front side and

shows Place Back Side and Press[Start].

Open the scanner lid and turn the original over.

Note

• If you press Stop/Clear or if no buttons

are pressed for approximately 30

seconds, the machine cancels the

copy job and returns to Standby mode.

Press Color Start to begin colour copying.

Or, press Black Start to begin black and white

copying.

Note

• If the original is larger than the printable

area, some portions may not be printed.

6.3

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Poster copying

Clone copying

Your machine can print an image onto 9 sheets of

Your machine can print multiple image copies from the

paper (3x3). You can paste the printed pages together

to make one poster-sized document.

original document on a single page. The number of

images is automatically determined by the original

image and paper size.

This copy feature is available only when you place

originals on the scanner glass.

This copy feature is available only when you place

originals on the scanner glass.

Press Copy.

Place a single original face down on the scanner

glass.

Place a single original face down on the scanner

glass.

For details about loading an original, see page

5.1.

For details about loading an original, see page

5.1.

Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

Press Menu until Copy Feature appears on the

bottom line of the display and press Enter.

Press the Scroll buttons until Poster appears

and press Enter.

Press the Scroll buttons until Clone appears and

press Enter.

Press the Scroll buttons to select the colour

mode you want.

Press the Scroll buttons to select the colour

mode you want.

There are two modes as follows:

•Yes-Color: Colour copy

•Yes-Mono: Black and White copy

Press Enter to begin copying.

Note

• You cannot adjust the copy size using the

Reduce/Enlarge button when making a

poster.

• You cannot adjust the copy size using the

Reduce/Enlarge button while making a

clone copy.

Your original is divided into 9

portions. Each portion is scanned

and printed one by one in the

following order:

6.4

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Erasing background images

You can set the machine to print an image without its background. This

copy feature removes the background colour and can be helpful when

copying an original containing colour in the background, such as a

newspaper or a catalog. This copy feature is only for mono copying.

Press Copy.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Press Menu until Copy Feature appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Erase Bkgd. appears and press

Enter.

Press the Scroll buttons to select On and press Enter.

Press Stop/Clear to return to Standby mode.

Enter the number of copies using the number keypad.

Press Black Start to begin mono copying.

Setting copy timeout

You can set the time the machine waits before it restores the default copy

settings, if you do not start copying after changing them on the control

panel.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press Enter when Machine Setup appears.

Press the Scroll buttons until Timeout appears and press Enter.

Press the Scroll buttons until the time setting you want appears.

Selecting Off means that the machine does not restore the default

settings until you press Black Start or Color Start to begin copying,

or Stop/Clear to cancel.

Press Enter to save your selection.

Press Stop/Clear to return to Standby mode.

6.5

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7Basic printing

This chapter explains common printing tasks.

Printing a document

Your machine allows you to print from various Windows, Macintosh, or

Linux applications. The exact steps for printing a document may vary

depending on the application you use.

For details about printing, see the Software Section.

Canceling a print job

If the print job is waiting in a print queue or print spooler, such as the

printer group in Windows, delete the job as follows:

Click the Windows Start menu.

For Windows 98/2000/Me, select Settings and then Printers.

For Windows XP, select Printers and Faxes.

Double-click the Xerox Phaser 6110MFP icon.

From the Document menu, select Cancel Printing (Windows 98/

Me) or Cancel (Windows 2000/XP).

Note

• You can also access this window by simply double-clicking the

printer icon at the bottom right corner of the Windows desktop.

You can also cancel the current job by pressing Stop/Clear on the

control panel.

7.1

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Scanning to an application using a local

connection

8Scanning

Scanning with your machine lets you turn pictures and text into digital

files that can be stored on your computer. Then you can fax or email the

files, upload them to your website, or use them to create projects that

you can print.

Make sure that your machine and computer are turned on and

properly connected to each other.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

This chapter includes:

•

Scanning basics

For details about loading an original, see page 5.1.

Scanning to an application using a local connection

Scanning using a network connection

Changing the settings for each scan job

Changing the default scan settings

Setting up Address Book

Press Scan.

Ready to Scan appears on the top line of the display.

Press the Scroll buttons until Scan to Appl. appears on the bottom

line of the display and press Enter.

Press the Scroll buttons until the application you want to use

appears and press Enter.

Note

• The maximum resolution that can be achieved depends upon

various factors, including computer speed, available disk

space, memory, the size of the image being scanned, and bit

depth settings. Thus, depending on your system and what

you are scanning, you may not be able to scan at certain

resolutions, especially using enhanced resolution.

• Microsoft Paint: Sends the scanned image to Microsoft Paint.

• Email: Sends the scanned image to your default email program

on your computer. A new message windows opens with the image

attached.

• My Documents: Saves the scanned image in the default folder,

My Documents, on your computer.

• OCR: Sends the scanned image to the OCR program for text

recognition.

Scanning basics

Your machine offers the following ways to scan an image using a local

connection:

Note

• You can add more TWAIN-compliant software for

scanning, such as Adobe Photoshop Deluxe, or Adobe

Photoshop, from the Printer Settings Utility. See the

Software Section.

• Via one of the preset imaging applications. Scanning an image

launches the selected application, enabling you to control the

scanning process. See the next section.

• Via the Windows Images Acquisition (WIA) driver. See the Software

Section.

On the selected application, adjust the scan settings and begin

scanning.

• To a portable USB memory device, if inserted into the USB memory

port on your machine. See page 11.2.

For details, please refer to the application user’s guide.

Also, you can send scanned images to several destinations using a

network connection:

• To your networked computer via the Network Scan program. You can

scan an image from the machine, if network-connected, to the

computer where the Network Scan program is running.

8.1

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Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

Scanning using a network connection

If you have connected your machine to a network and set up network

parameters correctly, you can scan and send images over the network.

Click Properties.

Click E-mail and User Authentication.

Click ADD.

Preparing for network scanning

Before using your machine’s network scanning features, you need to

add the machine to the Network Scan program for scanning to a network

client.

Select the index number where the corresponding entry will be

stored, from 1 to 50.

Enter your name, user ID, password, and e-mail address.

Adding the machine to the Network Scan program

You need to enter the registered user ID and password in the

machine when you start scanning to email from the control panel.

First, install the Network Scan program. See the Software Section.

Click Save Changes.

To scan images from your machine to your computer through the

network, you need to register the machine as an authorized network

scanner in the Network Scan program.

Setting up an e-mail account

To scan and send an image as an email attachment, you need to set up

network parameters using CWIS.

In Windows, select Start

Utilities Network Scan

Programs

Xerox Network Printer

Network Scan.

The Xerox Network Scan Manager window opens.

Click the Add Device button or double-click the Add Device icon.

Click Next.

Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

Click Properties.

Click Protocol and SMTP Server.

Select Browse for a scanner. (recommended), or select Connect

to this scanner. and enter the IP address of your machine.

Select IP Address or Host Name.

Click Next.

Enter the IP address in dotted decimal notation or as a host name.

A list of the scanners on your network appears.

Enter the server port number, from 1 to 65535.

The default port number is 25.

Select your machine from the list and enter a name, user ID, and

PIN (Personal Identification Number) for the machine.

Put a check mark in SMTP Requires Authentication to require

authentication.

Notes

• For the scanner name, the model name of your machine

is automatically entered, but can be changed.

Enter the SMTP server login name and password.

• You can enter an ID of up to 8 characters. The first

character must be a letter.

Click Save Changes.

• The PIN must be 4 digits.

Click Next.

Click Finish.

Your machine is added to the Network Scan program and you can

now scan images through the network.

Note

• You can change the scanner properties of your machine and

the scan settings from the Xerox Network Scan Manager

window. Click Properties and set the options in each tab.

Registering authorized users

To send an email, you need to register authorized users using CWIS.

You can add up to 50 users.

8.2

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Press Enter when Machine Setup appears.

Scanning to a network client

Press the Scroll buttons until NetScanTimeout appears and press

Enter.

Network Scan allows you to remotely scan an original from your network-

connected machine to your computer in JPEG, TIFF, or PDF file format.

Enter the desired timeout value and press Enter.

Scanning

The change will be broadcast over the network and will apply to all

clients connected to the network.

Make sure that your machine and the computer are connected to a

network and Network Scan is running on the computer.

Press Stop/Clear to return to Standby mode.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Scanning to Email

For details about loading an original, see page 5.1.

You can scan and send an image as an email attachment. You first need

to set up your email account in CWIS. See page 8.2.

Press Scan.

Press the Scroll buttons until Network Scan appears on the

bottom line of the display and press Enter.

Before scanning, you can set the scan options for your scan job. See

page 8.4.

Select the Scroll buttons until the ID you have set in the Xerox

Network Scan Manager window and press Enter.

Make sure that your machine is connected to a network.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Enter the PIN you have set in the Xerox Network Scan Manager

window and press Enter.

For details about loading an original, see page 5.1.

If the scan destination is your computer folders, press the Scroll

buttons until My Documents appears on the bottom line of the

display and press Enter.

Press Scan.

Press the Scroll buttons until Scan to Email appears on the

bottom line of the display and press Enter.

Note

If the scan destination is your computer application, press

the Scroll buttons until the application you want appears

and press Color Start or Black Start. Scanning is started.

Enter the recipient’s email address and press Enter.

If you have set up Address Book, you can use a speed button or a

speed email or group email number to retrieve an address from

memory. See page 8.4.

Press the Scroll buttons until the scan setting option you want

appears and press Enter. Or, press Color Start or Black Start to

immediately start scanning using the default settings.

To enter additional addresses, press Enter when Yes appears and

repeat step 5.

• Resolution: Sets the image resolution.

• Scan Color: Sets the colour mode.

To continue to the next step, press the Scroll buttons to select No

and press Enter.

• Scan Format: Sets the file format in which the image is to be

saved. When you select TIFF or PDF, you can select to scan

multiple pages.

If the display asks if you want to send the email to your account,

press the Scroll buttons to select Yes or No and press Enter.

Press the Scroll buttons until the desired status appears and press

Enter.

Note

This prompt does not appear if you have activated the

Send To Self option in the email account setup.

10 press Color Start or Black Start to start scanning. Your machine

begins scanning the original to the computer where the program is

running.

Enter an email subject and press Enter.

Press the Scroll buttons until the file format you want appears and

press Enter or Start.

Setting network scan timeout

The machine begins scanning and then sends the email.

If the Network Scan program on your computer does not send a refresh

request and does not scan a job within a specified timeout period, your

machine cancels the scan job. You can change this timeout setting as

needed.

10 If the machine asks if you want to log off your account, press the

Scroll buttons to select Yes or No and press Enter.

11 Press Stop/Clear to return to Standby mode.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

8.3

Scanning>

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Press Stop/Clear to return to Standby mode.

Changing the settings for each scan job

Your machine provides you with the following setting options to allow you

to customize your scan jobs.

Setting up Address Book

• Scan Size: Sets the image size.

You can set up Address Book with the email addresses you use

frequently via CWIS and then easily and quickly enter email addresses

by entering the location numbers assigned to them in Address Book.

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Scan Color: Sets the colour mode.

Registering speed email numbers

• Scan Format: Sets the file format in which the image is to be saved.

If you select TIFF or PDF, you can select to scan multiple pages.

Depending on the selected scan type, this option may not appear.

Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

To customize the settings before starting a scan job:

Click Properties and E-mail.

Press Scan.

Click Local Address Book and ADD.

Press Menu until Scan Feature appears on the bottom line of the

display and press Enter.

Select a location number and enter the user name and e-mail

address you want.

Press the Scroll buttons until the scan type you want appears and

press Enter.

Click Save Changes.

Note

Press the Scroll buttons until the scan setting option you want

appears and press Enter.

You can also click Import and obtain your address book

from your computer.

Press the Scroll buttons until the desired status appears and press

Enter.

Configuring group email numbers

Repeat steps 4 and 5 to set other setting options.

Enter your machine’s IP address as the URL in a browser and click

Go to access the web site of your machine.

When you have finished, press Stop/Clear to return to Standby

mode.

Click Properties and E-mail.

Click Group Address Book and ADD.

Select a group number and enter the group name you want.

Select speed email numbers that will be included in the group.

Click Save Changes.

Changing the default scan settings

To avoid having to customize the scan settings for each job, you can set

up default scan settings for each scan type.

Press Scan.

Press Menu until Scan Setup appears on the bottom line of the

display and press Enter.

Using Address Book entries

To retrieve an email address, use the following ways:

Press Enter when Default-Change appears.

Speed email numbers

Press the Scroll buttons until the scan type you want appears and

press Enter.

When you are prompted to enter a destination address while sending an

email, enter the speed email number at which you stored the address

you want.

Press the Scroll buttons until the scan setting option you want

appears and press Enter.

• For a one-digit speed email location, press and hold the

corresponding digit button from the number keypad.

Press the Scroll buttons until the desired status appears and press

Enter.

• For a two- or three-digit speed email location, press the first digit

button(s) and then hold down the last digit button.

Repeat steps 5 and 6 to change other settings.

If you are an Phaser 6110MFP/XN user, you can also press the speed

buttons at which you stored the address you want.

To change the default settings for other scan types, press Exit and

repeat from step 4.

8.4

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You can also search through memory for an entry by pressing Address

Book. See page 8.4.

Group email numbers

To use a group email entry, you need to search for and select it from

memory.

When you are prompted to enter a destination address while sending an

email, press Address Book.See page 8.4

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either

scan from A to Z sequentially or search by entering the first letters of the

name associated with the address.

Searching sequentially through memory

If necessary, press Scan.

Press Address Book until Search & Send appears on the bottom

line of the display and press Enter.

Press the Scroll buttons until the number category you want

appears and press Enter.

Press Enter when All appears.

Press the Scroll buttons until the name and address you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

Searching with a particular first letter

If necessary, press Scan.

Press Address Book until Search & Send appears on the bottom

line of the display and press Enter.

Press the Scroll buttons until the number category you want

appears and press Enter.

Press the Scroll buttons until ID appears and press Enter.

Enter the first few letters of the name you want and press Enter.

Press the Scroll buttons until the name you want appears and

press Enter.

Printing Address Book

You can check your Address Book settings by printing a list.

Press Address Book until Print appears on the bottom line of the

display.

Press Enter. A list showing your speed button settings, and the

speed/group email entries print out.

8.5

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Sending a fax

9Faxing

(Phaser 6110MFP/XN only)

The fax feature is available only on the Phaser 6110MFP/XN. This

chapter gives you information about using your machine as a fax

machine.

Setting the fax header

In some countries, you are required by law to indicate your fax number

on any fax you send. The Machine ID, containing your telephone number

and name or company name, will be printed at the top of each page sent

from your machine.

This chapter includes:

Sending a fax

•

Setting the fax header

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Adjusting the document settings

Sending a fax automatically

Sending a fax manually

Confirming a transmission

Automatic redialing

Press Enter when Machine Setup appears.

Press Enter when Machine ID appears.

Enter your name or the company name using the number keypad.

Redialing the last number

You can enter alphanumeric characters using the number keypad,

and include special symbols by pressing the 0 button.

Receiving a fax

•

Selecting the paper tray

For details on how to enter alphanumeric characters, see page 2.3.

Changing receiving modes

Press Enter to save the ID.

Receiving automatically in Fax mode

Receiving manually in Tel mode

Receiving manually using an extension telephone

Receiving automatically in Ans/Fax mode

Receiving faxes using DRPD mode

Receiving in secure receiving mode

Receiving faxes in memory

Press the Scroll buttons until Machine Fax No. appears and press

Enter.

Enter your fax number using the number keypad and press Enter.

Press Stop/Clear to return to Standby mode.

Adjusting the document settings

Other ways to fax

•

Sending a fax to multiple destinations

Sending a delayed fax

Before starting a fax, change the following settings according to your

original’s status to get the best quality.

Sending a priority fax

Resolution

Forwarding faxes

The default document settings produce good results when using typical

text-based originals. However, if you send originals that are of poor

quality, or contain photographs, you can adjust the resolution to produce

a higher quality Fax.

Press Resolution.

Press Resolution or the Scroll buttons until the option you want

appears.

Press Enter to save your selection.

9.1

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Recommended resolution settings for different original document types

are described in the table below:

Sending a fax automatically

Press Fax.

Mode

Recommended for:

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Standard

Originals with normal sized characters.

Originals containing small characters or thin lines or

originals printed using a dot-matrix printer.

Fine

For details about loading an original, see page 5.1.

Ready to Fax appears on the top line of the display.

Originals containing extremely fine detail. Super

Fine mode is enabled only if the machine with

which you are communicating also supports the

Super Fine resolution.

Adjust the resolution and the darkness to suit your fax needs.

Enter the receiving fax machine’s number.

Notes

You can use speed buttons, speed dial numbers, or group dial

numbers. For details about storing and searching for a number, see

page 10.3.

• For memory transmission, Super Fine

mode is not available. The resolution

setting is automatically changed to Fine.

Super Fine

Press Color Start or Black Start.

• When your machine is set to Super Fine

resolution and the fax machine with which

you are communicating does not support

Super Fine resolution, the machine

If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

transmits using the highest resolution

mode supported by the other fax machine.

When you have finished, select No at the Another Page? prompt.

After the number is dialed, the machine begins sending the fax

when the receiving fax machine answers.

Photo Fax

Note

Originals containing shades of gray or photographs.

Note

• When you want to cancel a fax job, press Stop/Clear at any

time while sending.

• The resolution setting is applied to the current fax job. To

change the default setting, see page 10.2.

Darkness

Sending a fax manually

You can select the default contrast mode to fax your originals lighter or

darker.

Press Fax.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Press Menu, and then Enter when Fax Feature appears on the

bottom line of the display.

For details about loading an original, see page 5.1.

Press Enter when Lighten/Darken appears.

Adjust the resolution and the darkness to suit your fax needs. See

page 9.1.

Press the Scroll buttons until the option you want appears and

press Enter.

Press Manual Dial. You hear a dial tone.

Press Stop/Clear to return to Standby mode.

Enter the receiving fax machine’s number.

Note

You can use speed buttons, speed dial numbers, or group dial

numbers. For details about storing and searching for a number, see

page 10.3.

• The darkness setting is applied to the current fax job. To

change the default setting, see page 10.2.

Press Color Start or Black Start when you hear a high-pitched fax

signal from the remote fax machine.

Note

• When you want to cancel a fax job, press Stop/Clear at any

time while sending.

9.2

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Receiving a fax

Confirming a transmission

When the last page of your original has been sent successfully, the

machine beeps and returns to Standby mode.

Selecting the paper tray

When something goes wrong while sending your fax, an error message

appears on the display. For a list of error messages and their meanings,

see page 14.5. If you receive an error message, press Stop/Clear to

clear the message and try to send the fax again.

After loading the print media for fax output, you have to select the paper

tray you will use for the fax reception.

Press Menu until System Setup appears on the bottom line of the

display and press Enter

You can set your machine to print a confirmation report automatically

each time sending a fax is completed. For further details, see page 10.1.

Press the Scroll buttons until Paper Setup appears and press

Enter

Automatic redialing

Press the Scroll buttons until Paper Source appears and press

Enter

When the number you have dialed is busy or there is no answer when

you send a fax, the machine automatically redials the number every

three minutes, up to seven times according to the factory default

settings.

Press the Scroll buttons until Fax Tray appears and press Enter

Press the Scroll buttons until the paper tray you want appears and

press Enter

When the display shows Retry Redial?, press Enter to redial the

number without waiting. To cancel the automatic redialing, press Stop/

Clear.

Press Stop/Clear to return to Standby mode.

To change the time interval between redials and the number of redial

attempts. See page 10.1.

Changing receiving modes

Press Fax.

Redialing the last number

Press Menu until Fax Setup appears on the bottom line of the

display and press Enter

To redial the number you called last:

Press the Scroll buttons until Receiving appears and press Enter

Press Enter when Receive Mode appears.

Press Redial/Pause.

When an original is loaded in the ADF, the machine automatically

begins to send.

Press the Scroll buttons until the fax reception mode you want

appears.

If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter. When you

have finished, select No at the Another Page? prompt.

• In Fax mode, the machine answers an incoming fax call and

immediately goes into the fax reception mode.

• In Tel mode, you can receive a fax by pressing Manual Dial and

then Color Start or Black Start. You can also pick up the handset

of the extension phone and then press the remote receive code.

See page 9.4.

• In Ans/Fax mode, an answering machine attached to your

machine answers an incoming call, and the caller can leave a

message on the answering machine. If the fax machine senses a

fax tone on the line, the machine automatically switches to Fax

mode to receive the fax. See page 9.4.

• In DRPD mode, you can receive a call using the Distinctive Ring

Pattern Detection (DRPD) feature. Distinctive Ring is a telephone

company service which enables an user to use a single telephone

line to answer several different telephone numbers. For further

details, see page 9.4.

Press Enter to save your selection.

9.3

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Press Stop/Clear to return to Standby mode.

Receiving automatically in Ans/Fax mode

Notes

To use this mode, you must attach an answering machine to the EXT

socket on the back of your machine.

• When the memory is full, the printer can no longer receive

any incoming fax. Secure free memory to resume by

removing data stored in the memory.

If the caller leaves a message, the answering machine stores the

message as it would normally. If your machine detects a fax tone on the

line, it automatically starts to receive the fax.

• To use the Ans/Fax mode, attach an answering machine to

the EXT socket on the back of your machine.

• If you do not want other people to view your received

documents, you can use secure receiving mode. In this

mode, all of the received faxes are stored in memory. For

further details, see page 9.5.

Notes

• If you have set your machine to Ans/Fax mode and your

answering machine is switched off, or no answering machine

is connected to EXT socket, your machine automatically goes

into Fax mode after a predefined number of rings.

• If your answering machine has a user-selectable ring counter,

set the machine to answer incoming calls within 1 ring.

Receiving automatically in Fax mode

• If you are in Tel mode (manual reception) when the answering

machine is connected to your machine, you must switch off

the answering machine, or the outgoing message from the

answering machine will interrupt your phone conversation.

Your machine is preset to Fax mode at the factory. When you receive a

fax, the machine answers the call on a specified number of rings and

automatically receives the fax.

To change the number of rings, see page 10.1.

Receiving faxes using DRPD mode

Receiving manually in Tel mode

Distinctive Ring is a telephone company service which enables an user

to use a single telephone line to answer several different telephone

numbers. The particular number someone uses to call you is identified

by different ringing patterns, which consist of various combinations of

long and short ringing sounds. This feature is often used by answering

services who answer telephones for many different clients and need to

know which number someone is calling in on to properly answer the

phone.

You can receive a fax call by pressing Manual Dial and then pressing

Black Start or Color Start when you hear a fax tone from the remote

machine.

The machine begins receiving a fax and returns to Standby mode when

the reception is completed.

Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax

machine can learn the ring pattern you designate to be answered by the

fax machine. Unless you change it, this ringing pattern will continue to be

recognized and answered as a fax call, and all other ringing patterns will

be forwarded to the extension telephone or answering machine plugged

into the EXT socket. You can easily suspend or change DRPD at any

time.

Receiving manually using an extension

telephone

This features works best when you are using an extension telephone

connected to the EXT socket on the back of your machine. You can

receive a fax from someone you are talking to on the extension

telephone without going to the fax machine.

Before using the DRPD option, Distinctive Ring service must be installed

on your telephone line by the telephone company. To set up DRPD, you

will need another telephone line at your location, or someone available

to dial your fax number from outside.

When you receive a call on the extension phone and hear fax tones,

press the keys

the fax.

on the extension phone. The machine receives

Press the buttons slowly in sequence. If you still hear the fax tone from

the remote machine, try pressing once again.

To set up the DRPD mode:

Press Fax.

is the remote receive code preset at the factory. The first and the

last asterisks are fixed, but you can change the middle number to

whatever you wish. For details about changing the code, see page 10.1.

Press Menu until Fax Setup appears on the bottom line of the

display and press Enter

Press the Scroll buttons until Receiving appears and press Enter

Press the Scroll buttons until DRPD Mode appears and press

Enter

Waiting Ring appears on the display.

9.4

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Call your fax number from another telephone. It is not necessary to

place the call from a fax machine.

Printing received faxes

Access the Secure Receive menu by following steps 1 through 3 in

When your machine begins to ring, do not answer the call. The

machine requires several rings to learn the pattern.

“Activating secure receiving mode.”

Press the Scroll buttons until Print appears and press Enter

Enter the four-digit password and press Enter

The machine prints all of the faxes stored in memory.

When the machine completes learning, the display shows

Completed DRPD Setup.

If the DRPD setup fails, Error DRPD Ring appears. Press Enter

when DRPD Mode appears and start over from step 4.

Press Stop/Clear to return to Standby mode.

Deactivating secure receiving mode

When the DRPD feature is set up, the DRPD option is available for the

receiving mode setting. To receive faxes in DRPD mode, you need to set

the menu to DRPD.

Access the Secure Receive menu by following steps 1 through 3 in

“Activating secure receiving mode.”

Press the Scroll buttons until Off appears and press Enter

Notes

Enter the four-digit password and press Enter

• DRPD must be set up again if you re-assign your fax number,

or connect the machine to another telephone line.

The mode is deactivated and the machine prints all faxes stored in

memory.

• After DRPD has been set up, call your fax number again to

verify that the machine answers with a fax tone. Then have a

call placed to a different number assigned to that same line to

be sure the call is forwarded to the extension telephone or

answering machine plugged into the EXT socket.

Press Stop/Clear to return to Standby mode.

Receiving faxes in memory

Since your machine is a multi-tasking device, it can receive faxes while

you are making copies or printing. If you receive a fax while you are

copying or printing, your machine stores incoming faxes in its memory.

Then, as soon as you finish copying or printing, the machine

automatically prints the fax.

Receiving in secure receiving mode

You may need to prevent your received faxes from being accessed by

unauthorized people. You can turn on secure receiving mode to restrict

printing of received faxes when the machine is unattended. In secure

receiving mode, all incoming faxes go into memory. When the mode is

deactivated, any stored faxes are printed.

Also, your machine receives faxes and stores them in its memory when

there is no paper in the tray or no toner in the installed toner cartridge.

Activating secure receiving mode

Press Fax.

Press Menu and then press Enter when Fax Feature appears on

the bottom line of the display.

Press the Scroll buttons until Secure Receive appears and press

Enter

Press the Scroll buttons until On appears and press Enter

Enter a four-digit password you want to use and press Enter

Note

• You can activate secure receiving mode without setting a

password, but cannot protect your faxes.

Re-enter the password to confirm it and press Enter

Press Stop/Clear to return to Standby mode.

When a fax is received in secure receiving mode, your machine stores it

in memory and shows Secure Receive to let you know that there is a fax

received.

9.5

Faxing (Phaser 6110MFP/XN only)>

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Other ways to fax

Sending a delayed fax

You can set your machine to send a fax at a later time when you will not

be present. You can not send a colour fax using this feature.

Sending a fax to multiple destinations

Press Fax.

You can use the Multiple Send feature, which allows you to send a fax to

multiple locations. Originals are automatically stored in memory and sent

to a remote station. After transmission, the originals are automatically

erased from memory. You can not send a colour fax using this feature.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

For details about loading an original, see page 5.1.

Press Fax.

Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

For details about loading an original, see page 5.1.

Press the Scroll buttons until Delay Fax appears and press Enter.

Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

Enter the number of the receiving machine using the number

keypad.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter

You can use speed buttons, speed dial numbers. You can enter

Group Dial Number using Address Book Button For details, see

page 10.3.

Press the Scroll buttons until Multi Send appears and press Enter

Enter the number of the first receiving fax machine and press Enter

Press Enter to confirm the number. The display asks you to enter

another fax number to which to send the document.

You can use speed buttons, speed dial numbers. You can enter

Group Dial Number using Address Book Button For details, see

page 10.3.

To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 10 destinations.

Enter the second fax number and press Enter.

Note

The display asks you to enter another fax number to send the

document.

• Once you entered a group dial number, you cannot enter

another group dial numbers anymore.

To enter more fax numbers, press Enter when Yes appears and

repeat steps 6 and 7. You can add up to 10 destinations.

When you have finished entering fax numbers, press the Scroll

buttons to select No at the Another No.? prompt and press Enter.

Note

10 Enter the job name you want and press Enter.

• Once you entered a group dial number, you cannot enter

another group dial numbers anymore.

For details on how to enter alphanumeric characters, see page 2.3.

If you do not want to assign a name, skip this step.

When you have finished entering fax numbers, press the Scroll

buttons to select No at the Another No.? prompt and press Enter.

11 Enter the time using the number keypad and press Enter, or Black

Start.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

Note

• If you set a time earlier than the current time, the fax will

be sent at that time on the following day.

10 If an original is placed on the scanner glass, select Yes to add

another pages. Load another original and press Enter.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

When you have finished, select No at the Another Page? prompt.

The machine begins sending the fax to the numbers you entered in

the order in which you entered them.

12 If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

When you have finished, select No at the Another Page? prompt.

9.6

Faxing (Phaser 6110MFP/XN only)>

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The machine returns to Standby mode. The display reminds you

that you are in Standby mode and that a delayed fax is set.

Enter the number of the receiving machine.

You can use speed buttons, speed dial numbers, or group dial

numbers. For details, see page 10.3.

Adding pages to a delayed fax

Press Enter to confirm the number.

You can add pages to the delayed transmissions previously reserved in

your machine’s memory.

Enter the job name you want and press Enter.

The original is scanned into memory before transmission. The

display shows memory capacity and the number of pages being

stored in memory.

Load the originals to be added and adjust document settings.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

If an original is placed on the scanner glass, select Yes to add

another page. Load another original and press Enter.

Press Enter when Add Page appears.

When you have finished, select No at the Another Page? prompt.

Press the Scroll buttons until the fax job you want appears and

press Enter.

The machine shows the number being dialed and begins sending

the fax.

The machine scans the original into memory and shows the total

number of pages and the number of the added pages.

Forwarding faxes

Canceling a delayed fax

You can forward your incoming and outgoing faxes to another fax

machine or email address.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Cancel Job appears and press

Enter.

Forwarding sent faxes to another fax machine

You can set the machine to send copies of all outgoing faxes to a

specified destination, in addition to the fax numbers you entered.

Press the Scroll buttons until the fax job you want appears and

press Enter.

Press Fax.

Press Enter when Yes appears.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

The selected fax is deleted from memory.

Press the Scroll buttons until Forward appears and press Enter.

Press Enter when Fax appears.

Sending a priority fax

Using the Priority Fax feature, a high priority fax can be sent ahead of

reserved operations. The original is scanned into memory and

immediately transmitted when the current operation is finished. In

addition, priority transmission will interrupt a Multiple Send operation

between stations (i.e., when the transmission to station A ends, before

transmission to station B begins) or between redial attempts.

Press the Scroll buttons until Send Forward appears and press

Enter.

Press the Scroll buttons to select On and press Enter.

Enter the number of the fax machine to which faxes are to be sent

and press Enter.

Press Fax.

Press Stop/Clear to return to Standby mode.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Subsequent sent faxes will be forwarded to the specified fax

machine.

For details about loading an original, see page 5.1.

Adjust the document resolution and darkness to suit your fax

needs. See page 9.1.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Priority Fax appears and press

Enter.

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10 Press Stop/Clear to return to Standby mode.

Forwarding sent faxes to email address

Subsequent received faxes will be forwarded to the specified fax

machine.

You can set the machine to send copies of all outgoing faxes to a

specified destination, in addition to the email address you entered.

Press Fax.

Forwarding received faxes to email address

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

You can set your machine to forward incoming faxes to the email

address you entered.

Press the Scroll buttons until Forward appears and press Enter.

Press the Scroll buttons until E-mail appears and press Enter.

Press Fax.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Send Forward appears and press

Enter.

Press the Scroll buttons until Forward appears and press Enter.

Press the Scroll buttons until E-mail appears and press Enter.

Press the Scroll buttons to select On and press Enter.

Enter your email address and press Enter.

Press the Scroll buttons until Rcv. Forward appears and press

Enter.

Enter the email address to which faxes are to be sent and press

Enter.

Press the Scroll buttons until Forward appears and press Enter.

Press Stop/Clear to return to Standby mode.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print.

Subsequent sent faxes will be forwarded to the specified email

address.

Enter your email address and press Enter.

Enter the email address to which faxes are to be sent and press

Enter.

Forwarding received faxes to another fax

machine

Press Stop/Clear to return to Standby mode.

You can set your machine to forward incoming faxes to another fax

number during a specified time period. When a fax arrives at your

machine, it is stored in memory. Then, the machine dials the fax number

that you have specified and sends the fax.

Subsequent sent faxes will be forwarded to the specified email

address.

Press Fax.

Press Menu until Fax Feature appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Forward appears and press Enter.

Press Enter when Fax appears.

Press the Scroll buttons until Rcv. Forward appears and press

Enter.

Press the Scroll buttons until Forward appears and press Enter.

To set the machine to print out a fax when fax forwarding has been

completed, select Forward&Print.

Enter the number of the fax machine to which faxes are to be sent

and press Enter.

Enter the starting time and press Enter.

Enter the ending time and press Enter.

9.8

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Option

Description

10Fax setup

(Phaser 6110MFP/XN only)

This mode helps with poor line quality and makes

sure any faxes you send are sent smoothly to any

other ECM-equipped fax machine. Sending a fax

using ECM may take more time.

This chapter gives you information on setting up your machine for

receiving and sending faxes.

ECM Mode

This chapter includes:

You can set your machine to print a confirmation

report showing whether a transmission was

successful, how many pages were sent, and

more. The available options are On, Off, and On-

Error, which prints only when a transmission is

not successful.

•

Changing the fax setup options

Changing the default document settings

Printing sent fax report automatically

Setting up Address Book

Send Report

You can prevent the actual faxed material from

being included in the confirmation report for

privacy or security protection.

Image TCR

Changing the fax setup options

Your machine provides you with various user-selectable options for

setting up the fax system. You can change the default settings for your

preferences and needs.

This setting may not be available depending on

your country. If you cannot reach this option, your

machine does not support this feature.

You can set the dial mode for your machine to

either tone dialling or pulse dialling. If you have a

public telephone system or a private branch

exchange (PBX) system, you may need to select

Pulse. Contact your local telephone company if

you are not sure which dial mode to use.

To change the fax setup options:

Press Fax.

Dial Mode

Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

If you select Pulse, some phone system features

might not be available. It can also take longer to

dial a fax or phone number.

Press the Scroll buttons to select Sending or Receiving and press

Enter.

Press the Scroll buttons until the menu item you want appears and

press Enter.

a. Error Correction Mode

b. Transmission Confirmation Report

Press the Scroll buttons until the desired status appears or enter

the value for the option you have selected, and press Enter.

Receiving options

If necessary, repeat steps 4 through 5.

Option

Description

Press Stop/Clear to return to Standby mode.

You can select the default fax receiving mode.

For details on receiving faxes in each mode, see

page 9.3.

Receive Mode

Sending options

You can specify the number of times the machine

rings before answering an incoming call.

Option

Description

You can specify the number of redial attempts. If

Ring to Answer

Redials

This option allows the machine to automatically

print the page number, and the date and time of

reception at the bottom of each page of a

received fax.

you enter , the machine will not redial.

Stamp Rcv

Name

Your machine can automatically redial a remote

fax machine if it was busy. You can set an interval

between attempts.

Redial Term

This code allows you to initiate fax reception from

an extension phone plugged into the EXT socket

on the back of the machine. If you pick up the

extension phone and hear fax tones, enter the

You can set a prefix of up to five digits. This

number dials before any automatic dial number is

started. It is useful for accessing a PABX

exchange.

Rcv Start Code

Prefix Dial

code. It is preset to

at the factory.

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Option

Description

Changing the default document settings

When receiving a fax containing pages as long as

or longer than the paper loaded in the paper tray,

the machine can reduce the size of the original to

fit the size of the paper loaded in the machine.

Turn on this feature if you want to automatically

reduce an incoming page.

The fax options, including resolution and darkness, can be set to the

most frequently used modes. When you send a fax, the default settings

are used if they are not changed by using the corresponding button and

menu.

Auto

Reduction

Press Fax.

With this feature set to Off, the machine cannot

reduce the original to fit onto one page. The

original will be divided and printed in actual size

on two or more pages.

Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Default-Change appears and press

Enter.

When receiving a fax containing pages as long as

or longer than the paper in your machine, you can

set the machine to discard a specific length from

the end of the received fax. The machine will print

the received fax on one or more sheets of paper,

minus the data that would have been on the

specified discard segment.

Press Enter when Resolution appears.

Press the Scroll buttons until the resolution you want appears and

press Enter.

Discard Size

Press the Scroll buttons until Lighten/Darken appears and press

Enter.

When the received fax contains pages larger than

the paper in your machine, and Auto Reduction

has been turned on, the machine will reduce the

fax to fit on the existing paper, and nothing will be

discarded.

Press the Scroll buttons until the darkness you want appears and

press Enter.

Press Stop/Clear to return to Standby mode.

This setting may not be available depending on

your country. Using this feature, the system will

not accept faxes sent from remote stations whose

numbers are stored in the memory as junk fax

numbers. This feature is useful for blocking any

unwanted faxes.

Printing sent fax report automatically

You can set the machine to print a report with detailed information about

the previous 50 communication operations, including time and dates.

When you turn on this feature, you can access

the following options to set junk fax numbers.

Junk Fax Setup

Press Fax.

• Add: allows you to set up to 10 fax numbers.

• Delete: allows you to delete the desired junk

fax number.

Press Menu until Fax Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Auto Report appears and press

Enter.

• Delete All: allows you to delete all junk fax

numbers.

This mode enables a user to use a single

telephone line to answer several different

telephone numbers. In this menu, you can set the

machine to recognize which ring patterns to

answer. For details about this feature, see page

9.4.

Press the Scroll buttons until On appears and press Enter.

Press Stop/Clear to return to Standby mode.

DRPD Mode

a. Distinctive Ring Pattern Detection

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Using speed buttons

Setting up Address Book

When you are prompted to enter a fax number while sending a fax:

You can set up Address Book with the fax numbers you use most

frequently. Your machine provides you with the following features for

setting up Address Book:

• To retrieve a number from speed buttons 1 to 15, press the

corresponding speed button and press Enter.

• To retrieve a number from speed buttons 16 to 30, press button 16-30

and then the corresponding speed button, and press Enter.

• Speed buttons

• Speed/Group dial numbers

Speed dial numbers

Note

• Before beginning to store fax numbers, make sure that your

machine is in Fax mode.

You can store up to 240 frequently-used fax numbers in speed dial

numbers.

Registering a speed dial number

Speed buttons

Press Fax.

The 15 speed buttons on the control panel lets you store frequently-used

fax numbers. You will be able to enter a fax number with the touch of a

button. By utilizing the 16-30 button, you can store up to 30 numbers on

the speed buttons.

Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

Press Enter when Speed Dial appears.

There are two ways to assign numbers to speed buttons. Examine the

procedures below and use the appropriate way which you prefer:

Enter a speed dial number between 0 and 239 and press Enter.

If an entry is already stored in the number you choose, the display

shows the name to allow you to change it. To start over with

another speed dial number, press Exit.

Registering after pressing a speed button

Press Fax.

Press one of the speed buttons.

Press Enter when Yes appears.

Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

Enter the fax number you want and press Enter.

Press Stop/Clear to return to Standby mode.

Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

Enter the fax number you want to store and press Enter.

Editing speed dial numbers

Registering after entering a number first

Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

Press Fax.

Press Enter when Speed Dial appears.

Enter the fax number you want to store.

Press one of the speed buttons.

Press Enter when Yes appears.

Enter the speed dial number you want to edit and press Enter.

Change the name and press Enter.

Change the fax number and press Enter.

Press Stop/Clear to return to Standby mode.

Note

• If you press a speed button already assigned, the display

asks if you want to overwrite. Press Enter to confirm Yes

and continue. To start over with another speed button,

select No.

Using speed dial numbers

When you are prompted to enter a destination number while sending a

fax, enter the speed dial number at which you stored the number you

want.

Enter the name you want and press Enter.

For details on how to enter alphanumeric characters, see page 2.3.

• For a one-digit (0-9) speed dial number, press and hold the

corresponding digit button on the number keypad.

Press Enter to confirm the number.

• For a two- or three-digit speed dial number, press the first digit

button(s) and then hold down the last digit button.

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You can also search through memory for an entry by pressing Address

Book. See page 10.4.

When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

Press Stop/Clear to return to Standby mode.

Group dial numbers

Using group dial numbers

If you frequently send the same document to several destinations, you

can group these destinations and set them under a group dial number.

You can then use a group dial number to send a document to all of the

destinations within the group. You can set up to 200 (0 through 199)

group dial numbers using the destination’s existing speed dial numbers.

To use a group dial entry, you need to search for and select it from

memory.

When you are prompted to enter a fax number while sending a fax, press

Address Book. See below.

Registering a group dial number

Searching Address Book for an entry

Press Fax.

There are two ways to search for a number in memory. You can either

scan from A to Z sequentially, or you can search by entering the first

letters of the name associated with the number.

Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

Press the Scroll buttons until Group Dial appears and press

Enter.

Searching sequentially through the memory

If necessary, press Fax.

Enter a group dial number between 0 and 199 and press Enter.

Enter a speed dial number and press Enter.

Press Address Book until Search & Dial appears on the bottom

line of the display and press Enter.

Press Enter when speed dial information appears correctly.

Press Enter when Yes appears.

Press the Scroll buttons until the number category you want

appears and press Enter.

Repeat steps 5 and 6 to include other speed dial numbers into the

group.

Press Enter when All appears.

Press the Scroll buttons until the name and number you want

appears. You can search upwards or downwards through the entire

memory in alphabetical order.

When you have finished, press the Scroll buttons to select No at

the Another No.? prompt and press Enter.

10 Press Stop/Clear to return to Standby mode.

Searching with a particular first letter

Editing a group dial number

If necessary, press Fax.

You can delete a specific entry from a group or add a new number to the

selected group.

Press Address Book until Search & Dial appears on the bottom

line of the display and press Enter.

Press Address Book until New & Edit appears on the bottom line

of the display and press Enter.

Press the Scroll buttons until the number category you want

appears and press Enter

Press the Scroll buttons until Group Dial appears and press

Enter.

Press the Scroll buttons until ID appears and press Enter.

Enter the first few letters of the name you want and press Enter.

Enter the group dial number you want to edit and press Enter.

Press the Scroll buttons until the name you want appears and

press Enter.

Enter the speed dial number you want to add or delete and press

Enter.

If you entered a new speed dial number, Add? appears.

If you enter a speed dial number stored in the group, Delete?

appears.

Press Enter to add or delete the number.

Press Enter when Yes appears to add or delete more numbers and

repeat steps 4 and 5.

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Deleting a Address Book entry

You can delete entries in Address Book one by one.

Press Address Book until Delete appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until the number category you want

appears and press Enter.

Press the Scroll buttons until the searching method you want

appears and press Enter.

Select Search All to search for an entry by scanning through all

entries in Address Book.

Select Search ID to search for an entry by the first few letters of the

name.

Press the Scroll buttons until the name you want appears and

press Enter.

Or, enter the first letters and press Enter. Press the Scroll buttons

until the name you want appears and press Enter.

Press Enter.

Press Enter when Yes appears to confirm the deletion.

Press Stop/Clear to return to Standby mode.

Printing Address Book

You can check your Address Book settings by printing a list.

Press Address Book until Print appears on the bottom line of the

display.

Press Enter. A list showing your speed button settings, and speed

dial and group dial entries prints out.

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Plugging in a USB memory device

11 Using USB flash memory

The USB memory port on the front of your machine is designed for USB

V1.1 and USB V2.0 memory devices. Your machine supports USB

memory devices with FAT16/FAT32 and sector size 512Byte. Check

your USB memory devices’ file system from your dealer.

This chapter explains how to use a USB memory device with your

machine.

This chapter includes:

•

About USB memory

You must use only an authorized USB memory device with an A plug

type connector.

Plugging in a USB memory device

Scanning to a USB memory device

Printing from a USB memory device

Backing up data (Phaser 6110 MFP/XN only)

Managing USB memory

Use only a metal/shielded

USB memory device.

Printing directly from a digital camera

Note

• There are two USB plug types.

About USB memory

USB memory devices are available with a variety of memory capacities

to give you more room for storing documents, presentations,

downloaded music and videos, high resolution photographs, or whatever

other files you want to store or move.

Insert a USB memory device into the USB memory port on the front of

your machine.

You can do the following on your machine using a USB memory device:

• Scan documents and save them on a USB memory device.

• Print data stored on a USB memory device.

• Back up Address Book entries and the system settings of your

machine.

• Restore backup files to the machine’s memory.

• Format the USB memory device.

• Check the available memory space.

Cautions

• Do not remove the USB memory device while the machine is

in operation, or writing to or reading from USB memory. This

may damage your machine.

• If your USB memory device has certain features, such as

security settings and password settings, your machine may

not automatically detect it. For details about these features,

see the device’s User’s Guide.

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• Scan Format: Sets the file format in which the image is to be

saved. When you select TIFF or PDF, you can select to scan

multiple pages. If you select JPEG in this option, you can not

select Mono in Scan Color.

Scanning to a USB memory device

You can scan a document and save the scanned image onto a USB

memory device. There are two ways of doing this: you can scan to the

device using the default settings, or you can customize your own scan

settings.

Press the Scroll buttons until the desired status appears and press

Enter.

Repeat steps 4 and 5 to set other setting options.

Scanning

When you have finished, press Stop/Clear to return to Standby

mode.

Insert a USB memory device into the USB memory port on your

machine.

You can change the default scan settings. For details, see page 8.4.

Load originals face up into the ADF, or place a single original face

down on the scanner glass.

Printing from a USB memory device

For details about loading an original, see page 5.1.

Press Scan.

You can directly print files stored on a USB memory device. You can print

TIFF, BMP, JPEG, PDF and PRN files.

Press Enter when Scan to USB appears on the bottom line of the

display.

Direct Print option supported file types:

• PRN files can be created by selecting the Print to file check box when

you print a document. The document will be saved as a PRN file,

rather than printed on paper. Only PRN files created in this fashion

can be printed directly from USB memory.

Press Enter, Color Start or Black Start when USB appears.

Regardless of the button you press, the color mode is decided as

customized. See “Customizing Scan to USB” on page 11.2.

Your machine begins scanning the original, and then asks if you

want to scan another page.

• PDF: Only PDF files created in your machine can be printed directly

from USB memory.

Press Enter when Yes appears to scan more pages. Load an

original and press Color Start or Black Start.

Regardless of the button you press, the color mode is decided as

customized. See “Customizing Scan to USB” on page 11.2.

• BMP: BMP Uncompressed

• TIFF: TIFF 6.0 Baseline

• JPEG: JPEG Baseline

To print a document from a USB memory device:

Otherwise, press the Scroll buttons to select No and press Enter.

Insert a USB memory device into the USB memory port on your

machine. If one has already been inserted, press USB Print

After scanning is complete, you can remove the USB memory device

from the machine.

Your machine automatically detects the device and reads data

stored on it.

Customizing Scan to USB

Press the Scroll buttons until the folder or file you want appears

and press Enter.

You can specify image size, file format, or colour mode for each scanning

to USB job.

If you see D in the front of a folder name, there are one or more

files or folders in the selected folder.

Press Scan.

Press Menu until Scan Feature appears on the bottom line of the

display and press Enter.

If you selected a file, skip to the next step.

If you selected a folder, press the Scroll buttons until the file you

want appears.

Press Enter when USB Memory appears.

Press the Scroll buttons until the setting option you want appears

and press Enter.

Press the Scroll buttons to select the number of copies to be

printed or enter the number.

You can set the following options:

Press Enter, Color Start or Black Start to start printing the

selected file.

• Scan Size: Sets the image size.

There are two types of mode as following:

• Original Type: Sets the original document’s type.

• Resolution: Sets the image resolution.

• Enter or Color Start: Colour print

• Black Start: Black and White print

• Scan Color: Sets the colour mode. If you select Mono in this

option, you can not select JPEG in Scan Format.

After printing the file, the display asks if you want to print another job.

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Press Enter when Yes appears to print another job, and repeat

from step 2.

Managing USB memory

Otherwise, press the Scroll buttons to select No and press Enter.

Press Stop/Clear to return to Standby mode.

You can delete image files stored on a USB memory device one by one

or all at once by reformatting the device.

Caution

• After deleting files or reformatting a USB memory device, files

cannot be restored. Therefore, confirm that you no longer

need the data before deleting it.

Backing up data (Phaser 6110 MFP/XN only)

Data in the machine’s memory can be accidentally erased due to power

failure or storage failure. Backup helps you protect your Address Book

entries and the system settings by storing them as backup files on a USB

memory device.

Deleting an image file

Insert the USB memory device into the USB memory port on your

machine.

Backing up data

Press Scan.

Insert the USB memory device into the USB memory port on your

machine.

Press Enter when Scan to USB appears on the bottom line of the

display.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until File Manage appears and press

Enter.

Press Enter when Machine Setup appears.

Press Enter when Delete appears.

Press the Scroll buttons until Export Setting appears and press

Enter.

Press the Scroll buttons until the folder or file you want appears

and press Enter.

Press the Scroll buttons until the option you want appears.

• Address Book: Backs up all Address Book entries.

• Setup Data: Backs up all system settings.

Note

• If you see D in the front of a folder name, there are one or

more files or folders in the selected folder.

If you selected a file, the display shows the size of the file for about

2 seconds. Go to the next step.

Press Enter to begin backing up the data.

The data is backed up to the USB memory.

If you selected a folder, press the Scroll buttons until the file you

want to delete appears and press Enter.

Press Stop/Clear to return to Standby mode.

Press Enter when Yes appears to confirm your selection.

Press Stop/Clear to return to Standby mode.

Restoring data

Insert the USB memory device on which the backup data is stored

in to the USB memory port.

Formatting a USB memory device

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Insert the USB memory device into the USB memory port on your

machine.

Press Enter when Machine Setup appears.

Press Scan.

Press the Scroll buttons until Import Setting appears and press

Enter.

Press Enter when Scan to USB appears on the bottom line of the

display.

Press the Scroll buttons until the data type you want appears and

press Enter.

Press the Scroll buttons until File Manage appears and press

Enter.

Press the Scroll buttons until the file containing the data you want

to restore appears and press Enter.

Press the Scroll buttons until Format appears and press Enter.

Press Enter when Yes appears to confirm your selection.

Press Stop/Clear to return to Standby mode.

Press Enter when Yes appears to restore the backup file to the

machine.

Press Stop/Clear to return to Standby mode.

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Viewing the USB memory status

You can check the amount of memory space available for scanning and

saving documents.

Insert the USB memory device into the USB memory port on your

machine.

Press Scan.

Press Enter when Scan to USB appears on the bottom line of the

display.

Press the Scroll buttons until Check Space appears and press

Enter.

The available memory space appears on the display.

Press Stop/Clear to return to the Standby mode.

Printing directly from a digital camera

This machine supports the PictBridge feature. You can print images

directly from any PictBridge-compatible device, such as a digital camera,

camera phone, and camcorder. You do not need to connect it to a

computer.

Turn on the machine.

Connect your PictBridge-compatible device to the memory port on

the front of the machine using the USB cable supplied with the

device.

Send an order to print images from the PictBridge-compatible

device.

Note

• The Printing method of PictBridge varies from cameras.

Refer to your camera's user guide.

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Region List B:

12 Ordering supplies and

accessories

Austria, Belgium, Canada, Denmark, Finland, France, Germany,

Greece, Ireland, Italy, Netherlands, Norway, Portugal, Puerto Rico,

Spain, Sweden, Switzerland, UK, USA, rest of Benelex region

This chapter provides information on purchasing supplies and

accessories available for your machine.

To purchase replacement parts, contact your Xerox dealer or the retailer

where you bought your printer. We strongly recommend that items be

installed by a trained service professional, except for the toner cartridges

(see page 13.5 ), the imaging unit (see page 13.7), and the waste toner

container (see page 13.9).

•

Supplies

Accessories

How to purchase

If you use refilled toner cartridges, print quality may be reduced.

Supplies

Accessories

When the toner runs out or, the life span of the supplies expires you can

order the following types of toner cartridges and supplies for your

machine:

You can purchase and install accessories to enhance your machine’s

performance and capacity.

The following accessories are available for your machine:

Type

Yield

Part number

Accessory

Description

Part number

Region List A: 106R01203

Region List B: 106R01274

Black toner

cartridge

Approx. 2,000 pages

097S03794

Optional tray 2

If you are experiencing

frequent paper supply

problems, you can attach an

additional 250 sheets of plain

paper tray.

Region List A:

Colourtoner Approx. 1,000 pages

cartridges

106R01206: Cyan

106R01205: Magenta

106R01204: Yellow

Region List B:

106R01271: Cyan

106R01272: Magenta

106R01273: Yellow

How to purchase

To order Xerox-authorized supplies or accessories, contact your local

Xerox dealer or the retailer where you purchased your machine, or visit

www.xerox.com/office/support and select your country/region for

information on calling for technical support.

Region List A: 108R00721

Region List B: 108R00744

Imaging unit Approx. 20,000

black pages or

50,000 images

108R00722

Waste toner Approx. 5,000 images

container

or approx. 1,250 pages

(full colour 5% image)

a. Average A4-/letter-sized page count based on 5% coverage of individual

colours on each page. Usage conditions and print patterns may cause results

to vary.

b. Image counts based on one colour on each page. If you print documents in full

colour (Cyan, Magenta, Yellow, Black), the life of this item will be reduced by

25%.

Region List A:

Algeria, Argentina, Bulgaria, Bermuda, Brazil, Caribbean (excluding

Puerto Rico and the US Virgin Islands), Central America, Chile,

Colombia, Czech. Republic, Croatia, Cyprus, Ecuador, Egypt, Estonia,

Gibraltar, Hungary, India, Lativia, Lithuania, Malta, Mexico, Middle East,

Morocco, Nigeria, Oman, Pakistan, Paraguay, Peru, Poland, rest of

Africa, rest of South America, Romania, Russia/CIS, Slovakia, Slovenia,

SouthAfrica, SriLanka, Tunisia, Turkey, Ukraine, Uruguay, Venezuela

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Report/List

Description

13Maintenance

This list shows the documents currently stored

for delayed faxes along with the starting time

and type of each operation.

Scheduled

Jobs

This chapter provides information for maintaining your machine and the

toner cartridge.

This chapter includes:

This list shows the fax numbers specified as junk

fax numbers. To add or delete numbers to or

from this list, access the Junk Fax Setup menu.

•

Printing reports

Junk Fax List

Network Info.

Clearing memory

See page 10.2.

Cleaning your machine

This list shows information on your machine’s

network connection and configuration.

Maintaining the toner cartridge

Replacing the Imaging Unit

Replacing the Waste Toner Container

Maintenance Parts

This report shows information for the Network

Scan records including IP address, time and

date, the number of pages scanned, and results.

This report is automatically printed every

50 network scan jobs.

NetScan

Report

Checking the machine’s serial number

This list shows authorized users who are

allowed to use the email function.

User Auth List

Printing reports

Your machine can provide various reports with useful information you will

need. The following reports are available:

Printing a report

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Reports in the coloured cells are only available with Phaser 6110MFP/

XN.

Press the Scroll buttons until Report appears and press Enter.

Report/List

Description

Press the Scroll buttons until the report or list you want to print

appears and press Enter.

This list shows the status of the user-selectable

options. You may print this list to confirm your

changes after changing settings.

Configuration

To print all reports and lists, select All Report.

This list shows the current status of

consumables in your machine.

Press Enter when Yes appears to confirm printing.

Supplies Info

Phone Book

The selected information prints out.

This list shows all of the fax numbers and email

addresses currently stored in the machine’s

memory.

Other available reports(Phaser 6110MFP/XN only)

Your machine prints the following reports automatically or depending on

your setting.

Send Report

This report shows the fax number, the number of

pages, the elapsed time of the job, the

communication mode, and the communication

results for a particular fax job.

• Multi-communication Report: prints automatically after sending

faxes from more than one location.

• Power Failure Report: prints out automatically when power is

restored after a power failure if any data loss occurs due to the power

failure.

You can set up your machine to automatically

print a transmission confirmation report after

each fax job. See page 10.1.

Sent Report

This report shows information on the faxes and

emails you have recently sent.

You can set the machine to automatically print

this report every 50 communications. See

page 10.2.

Fax Rcv Report This report shows information on the faxes you

have recently received.

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Clearing memory

Cleaning your machine

You can selectively clear information stored in your machine’s memory.

To maintain print and scan quality, follow the cleaning procedures below

each time the toner cartridge is replaced or if print and scan quality

problems occur.

Caution

• For Phaser 6110MFP/XN users, before clearing the memory,

make sure that all fax jobs have been completed, or you will

lose those jobs.

Caution

• Cleaning the cabinet of the machine with cleaning materials

containing large amounts of alcohol, solvent, or other strong

substances can discolour or distort the cabinet.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Clear Setting appears and press

Enter.

Cleaning the outside

Clean the cabinet of the machine with a soft lint-free cloth. You can

dampen the cloth slightly with water, but be careful not to let any water

drip onto or into the machine.

Press the Scroll buttons until the item you want to clear appears.

The options in the coloured cells are available only with Phaser

6110MFP/XN.

Cleaning the inside

Options

Description

During the printing process, paper, toner, and dust particles can

accumulate inside the machine. This buildup can cause print quality

problems, such as toner specks or smearing. Cleaning the inside of the

machine clears or reduces these problems.

Clears all of the data stored in memory and

resets all of your settings to the factory default.

All Settings

Restores all of the fax options to the factory

default.

Fax Setup

Turn the machine off and unplug the power cord. Wait for the

machine to cool down.

Restores all of the copy options to the factory

default.

Copy Setup

Scan Setup

System Setup

Open the front cover and pull the imaging unit out of the machine

using the handle on its bottom.

Restores all of the scan options to the factory

default.

Restores all of the system options to the

factory default.

Network

Setup

Restores all of the network options to the

factory default.

Phone Book

Clears all of the fax number and email address

entries stored in memory.

Sent Report

Clears all records of sent faxes and emails.

Clears all records of received faxes.

Fax Rcv

Report

NetScan

Report

Clears the information on network scan

sessions in memory.

Press Enter when Yes appears.

Press Enter again to confirm clearing.

Repeat steps 3 through 5 to clear another item.

Press Stop/Clear to return to Standby mode.

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Extend the top handle on the imaging unit and then use it to pull the

imaging unit out of the machine completely.

Pull the imaging unit about half and push it until it sounds ‘click’.

Repeat this action two or three times.

Push the imaging unit until it sounds ‘click’ in to the machine.

Cautions

• To prevent damage to the imaging unit, do not expose it to

light for more than a few minutes. Cover it with a piece of

paper, if necessary.

• Do not touch the green surface on the imaging unit with your

hands or any other material. Use the handle on it to avoid

touching this area.

• Be careful not to scratch the surface of the imaging unit.

With a dry lint-free cloth, wipe away any dust and spilled toner.

Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not

operate.

Plug in the power cord and turn the machine on.

Caution

• If there is a cracking sound, re-install the imaging unit. The

imaging unit is not properly installed.

Note

• After cleaning, let the printer to dry completely.

13.3

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Expected cartridge life

Cleaning the scan unit

The life of the toner cartridge depends on the amount of toner that print

jobs require. When printing text at 5% coverage, a new toner cartridge

lasts an average of 2,000 pages for black and white printing and 1,000

pages for each colour printing. However, the toner cartridge that is

shipped with the printer prints 1,500 pages for black and white, 700

pages for colors.

Keeping the scan unit clean helps ensure the best possible copies. We

suggest that you clean the scan unit at the start of each day and during

the day, as needed.

Slightly dampen a soft lint-free cloth or paper towel with water.

Open the scanner lid.

The actual number may also be different depending on the print density

of the pages you print on, and the number of pages may be affected by

operating environment, printing interval, media type, and media size. If

you print a lot of graphics, you may need to change the cartridge more

often.

Wipe the surface of the scanner glass and ADF glass until it is

clean and dry.

Redistributing toner

When the toner cartridge is near the end of its life:

• White streaks or light printing occurs.

• Toner Low appears on the display.

If this happens, you can temporarily reestablish print quality by

redistributing the remaining toner in the cartridge. In some cases, white

streaks or light printing will still occur even after you have redistributed

the toner.

Open the front cover.

Pull the corresponding toner cartridge out.

white sheet

ADF glass

scanner lid

scanner glass

Wipe the underside of the scanner lid and white sheet until it is

clean and dry.

Close the scanner lid.

Maintaining the toner cartridge

Toner cartridge storage

To get the most from the toner cartridge, keep the following guidelines in

mind:

Holding the toner cartridge, thoroughly roll it 5 or 6 times to

distribute the toner evenly inside the cartridge.

• Do not remove the toner cartridge from its package until ready for

use.

• Do not refill the toner cartridge. The machine warranty does not cover

damage caused by using a refilled cartridge.

• Store toner cartridges in the same environment as your machine.

• To prevent damage to the toner cartridge, do not expose it to light for

more than a few minutes.

13.4

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Pull the corresponding toner cartridge out.

Note

• If toner gets on your clothing, wipe it off with a dry cloth

and wash clothing in cold water. Hot water sets toner into

fabric.

Grasp the toner cartridge and align it with the corresponding slot

inside the machine. Insert it back into its slot until it clicks into place.

Take a new toner cartridge out of its package.

Holding the toner cartridge, thoroughly roll it 5 or 6 times to

distribute the toner evenly inside the cartridge.

Close the front cover. Make sure that the cover is securely closed.

Replacing the toner cartridge

The machine uses four colours and has a different toner cartridge for

each one: yellow (Y), magenta (M), cyan (C), and black (K).

Remove the cartridge cap.

When the toner cartridge is completely empty:

• Toner Empty appears on the display.

• The machine stops printing. For the Phaser 6110MFP/XN, incoming

faxes are saved in memory.

At this stage, the toner cartridge needs to be replaced. For order

information for toner cartridges, see page 12.1.

Turn the machine off, then wait a few minutes for the machine to

cool.

Note

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into fabric.

Open the front cover.

13.5

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Grasp the toner cartridge and align it with the corresponding slot

inside the machine. Insert it into its slot until it clicks into place.

Sending new toner notification (Phaser 6110MFP/XN

only)

You can set your machine to automatically send a fax to your service

company or dealer to notify them that your machine requires a new toner

cartridge when the toner cartridge needs to be replaced. The fax number

needs to be set by your dealer prior to using this feature, otherwise the

machine cannot send a notification even though you turn this service on.

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Maintenance appears and press

Enter.

Press the Scroll buttons until Remote Service appears and press

Enter.

Enter a password and press Enter.

Re-enter the password and press Enter.

Press the Scroll buttons to select On and press Enter.

Press Stop/Clear to return to Standby mode.

Close the front cover. Make sure that the cover is securely latched

and then turn the machine on.

Caution

• If the front cover is not completely closed, the machine will not

operate.

Once this feature has been enabled, you need to enter the password

each time you disable or enable it.

Note

• When printing text at 5% coverage, you can expect a toner

cartridge life of about 2,000 pages for black and white printing

and 1,000 pages for colour printing.

13.6

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Extend the top handle on the imaging unit and then use it to pull the

imaging unit out of the machine completely.

Replacing the Imaging Unit

The life of the imaging unit is approximately 20,000 pages for black or

50,000 image printing whichever comes first. When the life span of the

imaging unit has expired, Replace Imaging Unit appears on the display

of the control panel, indicating the imaging unit needs to be replaced.

Otherwise your printer stops printing.

To replace the imaging unit:

Turn the machine off, then wait a few minutes for the machine to

cool.

Open the front cover.

Remove all of the toner cartridges and waste toner container from

the machine.

Take a new imaging unit out of its package. Remove the protective

devices on both sides of the imaging unit and the paper protecting

the surface of the imaging unit.

Pull the imaging unit out of the machine using the handle on its

bottom.

Cautions

• Don’t use sharp objects, such as a knife or scissors, to open

the imaging unit package. You could damage the surface of

the imaging unit.

• Be careful not to scratch the surface of the imaging unit.

• To prevent damage, do not expose the imaging unit to light for

more than a few minutes. Cover it with a piece of paper to

protect it if necessary.

13.7

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Holding the handles on the new imaging unit, push the imaging unit

until it sounds ‘click’ into the machine.

Insert the toner cartridges and waste toner container into their

corresponding slots until they click into place.

Remove four dummy caps which are on the toner cartridge

entrances of the imaging unit. When you remove the dummy cap

from the cartridge, lift the handle up and pull it out.

10 Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not

operate.

11 Turn the machine on.

Note

• After rebooting, your machine will automatically reset the

counter for the imaging unit.

• If the installation is completed properly, a guide report is

printed out automatically. Wait for about 1.5 minutes for the

machine to get ready.

Caution

• If there is a cracking sound, re-install the imaging unit. The

imaging unit is not properly installed.

Caution

• If you force too much to the dummy caps, it may cause

problem.

13.8

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Insert the new container into position and then push it to make sure

that it is firmly seated in place.

Replacing the Waste Toner Container

The life of the waste toner container unit is approximately 1,250 pages

for full colour 5% image printing or 5,000 pages for black printing. When

the life span of the waste toner container has expired, Replace/Install

Waste Toner Tank appears on the display of the control panel,

indicating the waste toner container needs to be replaced. Otherwise

your printer stops printing.

To replace the waste toner container:

Turn the machine off, then wait a few minutes for the machine to

cool.

Open the front cover.

Pull the waste toner container out of the machine using its handle.

Close the front cover firmly.

Caution

• If the front cover is not completely closed, the machine will not

operate.

Turn the machine on.

Note

• After rebooting, your machine will automatically reset the

counter for the waste toner container.

Note

• Make sure that you lay the waste toner container on a flat

surface so that the toner does not spill.

Remove the container’s cap from the container as shown below,

and use it to close the waste toner container opening.

Caution

• Do not tilt or turn over the container.

Take a new waste toner container out of its package.

13.9

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Replacing the ADF rubber pad

Maintenance Parts

You will need to replace the ADF rubber pad when there seems to be a

consistent problem with paper pickup or when its specified yield is

reached.

To avoid print quality and paper feed problems resulting from worn parts

and to maintain your printer in top working condition the following items

will need to be replaced at the specified number of pages or when the

life span of each item has expired.

Open the ADF cover.

Rotate the bushing on the right end of the ADF roller toward the

ADF and remove the roller from the slot.

Items

ADF rubber pad

Yield (Average)

Approx. 20,000 pages

Approx. 60,000 images

Approx. 100,000 pages

Transfer belt

Transfer roller

Approx. 100,000 black pages or

50,000 colour pages

Fuser unit

Tray rubber pad

Pickup roller

Approx. 250,000 pages

Approx. 50,000 pages

Xerox highly recommends that an authorized service provider, dealer or

the retailer where you bought printer performs this maintenance activity.

bushing

Checking replaceable parts

ADF roller

If you experience frequent paper jams or printing problems, check the

number of pages the machine has printed or scanned. Replace the

corresponding parts, if necessary.

Remove the ADF rubber pad from the ADF, as shown.

The following information are available for checking the replaceable

elements of your machine:

• Supplies Info: prints the supply information page.

• Total: displays the total number of pages printed.

• ADF Scan: displays the number of pages scanned using the ADF.

• Platen Scan: displays the number of pages scanned using the

scanner glass.

• Imaging Uint, Transfer Belt, Fuser, TransferRoller, Tray1 Roller,

Tray2 Roller : displays the number of pages printed each item.

To check the replaceable parts:

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

ADF rubber pad

Press the Scroll buttons until Maintenance appears and press

Enter.

Insert a new ADF rubber pad into place.

Press the Scroll buttons until Supplies Life appears and press

Enter.

Press the Scroll buttons until the item you want appears and press

Enter.

If you selected to print a supply information page, press Enter to

confirm.

Press Stop/Clear to return to Standby mode.

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Align the left end of the ADF roller with the slot and push the right

end of the roller into the right slot. Rotate the bushing on the right

end of the roller toward the document input tray.

Close the ADF cover.

Checking the machine’s serial number

When you call for service or register as a user on the Xerox website, the

machine’s serial number may be required.

You can check the serial number by taking the following steps:

Press Menu until System Setup appears on the bottom line of the

display and press Enter.

Press the Scroll buttons until Maintenance appears and press

Enter.

Press the Scroll buttons until Serial Number appears and press

Enter.

Check your machine’s serial number.

Press Stop/Clear to return to Standby mode.

13.11

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Close the ADF cover. Then load the removed pages, if any, back

into the ADF.

14Troubleshooting

This chapter gives helpful information for what to do if you encounter an

error.

This chapter includes:

•

Clearing document jams

Clearing paper jams

Understanding display messages

Solving other problems

Clearing document jams

When an original jams while passing through the ADF, Document Jam

appears on the display.

Remove any remaining pages from the ADF.

Open the ADF cover.

Note

• To prevent document jams, use the scanner glass for thick,

thin, or mixed paper-type originals.

Exit misfeed

Open the scanner lid.

Turn the release knob to the direction as shown to remove the

misfeed paper from the document output tray.

ADF cover

Pull the jammed paper gently out of the ADF.

release knob

scanner lid

Close the scanner lid. Then load the removed pages back into the

ADF.

14.1

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Roller misfeed

In the tray 1

Open the scanner lid.

Open and close the front cover. The jammed paper is automatically

ejected from the machine.

Seize the misfed paper, and remove the paper from the feed area

by carefully pulling it to the right using both hands.

If the paper does not exit, go to the next step.

Pull the tray 1 out of the machine.

Remove the jammed paper by gently pulling it straight out.

Close the scanner lid. Then load the removed pages back into the

ADF.

Clearing paper jams

When a paper jam occurs, Paper Jam appears on the display. Refer to

the table below to locate and clear the paper jam.

Message

Location of jam

Go to

Paper Jam 0

Open/Close Door (tray 1, optional tray 2)

In the paper feed area

the next column,

14.3

Paper Jam 1

In the paper exit area

Open/Close Door

14.4

Paper Jam 2

Check Inside

In the fuser area or

around the toner cartridge

If the paper does not move when you pull, or if you do not see the

paper in this area, check the paper exit area. See page 14.4.

Manual Feeder

Paper Jam 0

In the paper feed area

Insert the tray 1 into the machine until it snaps into place. Printing

automatically resumes.

Caution

• To avoid tearing the paper, pull out the jammed paper gently

and slowly. Follow the instructions in the following sections to

clear the jam.

14.2

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Open the jam cover in the optional tray 2.

In the optional tray 2

Pull the optional tray 2 out of the machine.

Pull the jammed paper out in the direction shown.

Remove the jammed paper from the machine.

Close the jam cover. Printing automatically resumes.

Insert the tray 1 into the machine until it snaps into place. Printing

automatically resumes.

If the paper does not move when you pull, or if you do not see the

paper in this area, go to the next step.

14.3

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In the manual feeder

In the paper exit area

Pull the tray 1 out.

Open and close the front cover. The jammed paper is automatically

ejected from the machine.

Push the manual feeder tab down.

Gently pull the paper out of the output tray.

If you do not see the jammed paper or if there is any resistance

when you pull, stop and go to the next step.

Pull the Jammed paper out of the manual feeder.

Open the rear cover.

If you see the jammed paper, pull it straight up. Skip to step 8.

Insert the tray 1 into the machine until it snaps into place.

If you still do not see the paper, go to the next step.

14.4

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Open the fuser door.

Understanding display messages

Messages appear on the control panel display to indicate the machine’s

status or errors. Refer to the tables below to understand the messages’

meaning and correct the problem if necessary. Messages and their

meanings are listed in alphabetical order.

Note

• When you call for service, it is very convenient to tell the

service representative the display message.

Messages in the coloured cells are available only with Phaser

6110MFP/XN.

Message

Meaning

Suggested solutions

The colour toner

cartridge has run

out. The machine

stops printing.

Replace the colour

toner cartridge with a

new one. See page

13.5

fuser door

[Color]

Toner Empty

Locate the jammed paper and pull it out.

Take out the toner

cartridge and

thoroughly shake it.

By doing this, you can

temporarily

The corresponding

colour toner

cartridge is almost

empty.

[Color]

Toner Low

reestablish printing

operations.

The machine

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

received several

papers with many

images, and it can

not supply the toner

properly.

[Color] Toner

Supply Error

The machine has a

communication

problem.

Ask the sender to try

again.

[COMM. Error]

[Incompatible]

Close the fuser door.

Close the rear cover. Printing automatically resumes.

The received fax data

will be deleted.

The machine has

received a fax from

which is registered

as a junk fax.

Tips for avoiding paper jams

Reconfirm junk fax

setup. See page 10.2

By selecting the correct media types, most paper jams can be avoided.

When a paper jam occurs, follow the steps outlined on page 14.2.

Try again. If the

problem persists, wait

an hour or so for the

line to clear and try

again.

Your machine cannot

connect with the

receiving fax

machine or has lost

contact because of a

problem with the

phone line.

• Follow the procedures on page 5.6. Ensure that the adjustable guides

are positioned correctly.

[Line Error]

• Do not overload the tray. Ensure that the paper level is under the

brackets of the tray 1.

Or, turn the ECM

mode on. See page

10.1.

• Do not remove paper from the tray while your machine is printing.

• Flex, fan, and straighten paper before loading.

• Do not use creased, damp, or highly curled paper.

• Do not mix paper types in a tray.

The receiving fax

machine has not

answered after

several redial

attempts.

Try again. Make sure

that the receiving

machine is

No Answer

• Use only recommended print media. See page 5.2

operational.

• Ensure that the recommended print side of print media is facing up in

the mamual tray and tray 1.

14.5

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Message

Meaning

Suggested solutions

Message

Meaning

Suggested solutions

Stop/Clear has been

pressed during an

operation.

You have tried to

select a group

location number

where only a single

location number can

be used, such as

when adding

locations for a

Multiple Send

operation.

[Stop Pressed]

Try again.

Use a speed dial

number or dial a

number manually

using the number

keypad.

To cancel the fax job,

press the Enter

button to accept Yes.

Group Not

Available

If you want to send

those pages that

have been

successfully stored,

press the Enter

button to accept No.

You should send the

remaining pages

later, when memory is

available.

Your machine’s

memory has become

full while trying to

store an original into

memory.

Cancel?

Yes

The colour toner

cartridge is not

installed.

Install

[Color] Toner

Install the colour

toner cartridge.

The corresponding

part of the machine

is not installed.

Install

[Part]

Install the part into

your machine.

Check the server

settings and the

network cable.

Connection with the

SMTP server failed.

The colour toner

cartridge you have

installed is not for

your machine.

Install the a Xerox-

genuine colour toner

cartridge designed for

your machine.

Connection Error

Invalid

[Color] Toner

Data Read Fail

Check USB Mem.

Time expired while

reading data.

Try again.

Install the a Xerox-

genuine part

designed for your

machine.

The colour part of

the machine is not

for your machine.

Data Write Fail

Check USB Mem.

Storing to the USB

memory failed.

Check the available

USB memory space.

Invalid

[Part]

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

The receiving fax

machine did not

answer or the line is

already engaged.

Deve Home

Sensor Error

There is a problem in

the fuser unit.

Try again after a few

minutes.

Line Busy

The loaded original

has jammed in the

ADF.

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

Clear the jam. See

page 14.1.

Document Jam

Low Heat Error

Cycle Power

There is a problem in

the fuser unit.

The front cover or

rear cover is not

securely latched.

Close the cover until it

locks into place.

Door Open

Enter Again

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

A problem has

occurred in the LSU

(Laser Scanning

Unit).

You entered an

unavailable item.

Enter the correct item

again.

LSU Hsync Error

Cycle Power

The selected file

format is not

supported.

File Format

Not Supported

Use the correct file

format.

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

A problem has

occurred in the LSU

(Laser Scanning

Unit).

LSU Motor Error

Cycle Power

There is a problem in

the cooling fan of the

machine.

Fuser Fan

Locked

Open and then close

the front cover.

Main Motor

Locked

There is a problem in Open and then close

the main motor. the front cover.

14.6

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Message

Meaning

Suggested solutions

Message

Meaning

Suggested solutions

The mail size is

larger than the

supported size by

SMTP server.

Paper has jammed

in the paper exit

area.

Paper Jam 1

Clear the jam. See

page 14.4.

Mail Exceeds

Server Support

Divide your mail or

reduce the resolution.

Open/Close Door

Paper has jammed

In the fuser area or

around the toner

cartridge

Paper Jam 2

Check Inside

Delete unnecessary

fax jobs and

retransmit after more

memory becomes

available.

Alternatively, split the

transmission into

more than one

operation.

Clear the jam. See

page 14.4.

The paper size

specified in the

printer properties

does not match the

paper you are

Memory Full

The memory is full.

Tray 1

Paper Mismatch

Load the correct

paper in the tray 1.

Manual Feeder

Paper Empty

There is no paper in

the manual feeder.

Load paper in the

manual feeder.

The paper size

specified in the

printer properties

does not match the

paper you are

Paper has jammed

in the feeding area of

the manual feeder.

Tray 2

Paper Mismatch

Load the correct

paper in the tray 2.

Manual Feeder

Paper Jam 0

Clear the jam. See

page 14.4.

There is a problem

with the network.

Contact your network

administrator.

Network Error

Not Assigned

Paper has jammed

In the paper feed

area.

Tray 2

Paper jam 0

Clear the jam. See

page 14.3

The speed button or Enter the number

speed dial number

you tried to use has

manually using the

number keypad or

Power has turned off The job which you

no number assigned store the number or

then on and the

machine’s memory

has not been back

up.

were trying to do

before the power

failure must be

to it.

address.

Power Failure

Single page data

exceeds the

configured mail size.

completely re-done.

One Page is

Too Large

Reduce the resolution

and try again.

The print quality may

get poor if the refilled

toner cartridge is

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

Open Heat Error

Cycle Power

The toner cartridge

you have installed is characteristics may

not genuine or

refilled.

installed, since its

There is a problem in

the fuser unit.

Refilled

[Color] Toner

significantly differ

from the genuine. We

recommend

Xerox-genuine

color toner cartridge.

You are in the Add

Page/Cancel Job

operation, but there

are no jobs stored.

Check the display to

see if there are any

scheduled jobs.

Operation

Not Assigned

This message

Replace the toner

cartridge with a new

one. See page 13.5.

Replace

[Color] Toner

appears between

Toner Empty and

Toner Low status.

The output tray of

the machine is full of Remove paper.

paper.

Out-Bin Full

Replace the part with

a new one. Call for

service.

Unplug the power

cord and plug it back

in. If the problem

persists, please call

Replace

[Part]

The life of the part

expires totally.

Over Heat Error

Cycle Power

There is a problem in

the fuser unit.

Replace

[Part] Soon

The life of the part

expires soon.

See page 13.10 and

call for service.

for service.

Paper has jammed

Clear the jam. See

in the feeding area of

page 14.2, 14.3.

the tray.

Paper Jam 0

Open/Close Door

14.7

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Message

Meaning

Suggested solutions

Solving other problems

The life span of the

waste toner tank has

expired and the

The following chart lists some conditions that may occur and the

recommended solutions. Follow the suggested solutions until the

problem is corrected. If the problem persists, please call for service.

Replace/Install

printer will stop

See page 13.9

Waste Toner Tank printing until a new

waste toner tank is

placed into the

Paper feeding problems

printer.

Condition

Suggested solutions

The machine is

waiting for a

specified time

interval to redial a

previously busy

station.

Paper is jammed

during printing.

You can press Enter

to immediately redial,

Stop/Clear to cancel

the redial operation.

Clear the paper jam. See page 14.2.

Retry Redial?

• Ensure that there is not too much paper in the

tray. The tray can hold up to 150 sheets of

paper, depending on the thickness of your

paper.

• Make sure that you are using the correct type

of paper. See page 5.4.

• Remove paper from the tray and flex or fan the

paper.

• Humid conditions may cause some paper to

stick together.

Unlock the scanner

and press Stop/

Clear.

The scanner module

Scanner locked

Paper sticks

together.

is locked

The jam cover in the

optional tray 2 is

Cover Open

open.

SCF

Close the jam cover

in the optional tray 2.

There is a problem in

SMTP

authentication.

Send Error

Configure the

authentication setting.

• Different types of paper may be stacked in the

tray. Load paper of only one type, size, and

weight.

• If multiple sheets have caused a paper jam,

clear the paper jam. See page 14.2.

(AUTH)

Multiple sheets

of paper do not

feed.

Send Error

(DNS)

There is a problem in Configure the DNS

DNS.

setting.

Send Error

(POP3)

There is a problem in Configure the POP3

POP3. setting.

• Remove any obstructions from inside the

machine.

• Paper has not been loaded correctly. Remove

paper from the tray and reload it correctly.

• There is too much paper in the tray. Remove

excess paper from the tray.

• The paper is too thick. Use only paper that

meets the specifications required by the

machine. See page 5.2.

• If an original does not feed into the machine,

the ADF rubber pad may need to be replaced.

See page 13.10.

Send Error

(SMTP)

There is a problem in Change to the

SMTP.

available server.

Paper does not

feed into the

machine.

There is a problem

on the network

interface card.

Configure your

network interface

card correctly.

Send Error

(Wrong Config)

Unplug the power

cord and plug it back

in. If the problem

persists, please call

for service.

A problem has

occurred in the

transfer belt in the

machine.

Transfer Belt

Error

• There is too much paper in the tray. Remove

excess paper from the tray. If you are printing

on special materials, use the manual feeder.

• An incorrect type of paper is being used. Use

only paper that meets the specifications

required by the machine. See page 5.2.

• There may be debris inside the machine. Open

the front cover and remove the debris.

• If an original does not feed into the machine,

the ADF rubber pad may need to be replaced.

See page 13.10.

Tray 1

There is no paper in

the tray 1.

Load paper in the tray

1. See page 5.6.

Paper Empty

Tray 2

There is no paper in

the optional tray 2.

Load paper in the

optional tray 2.

The paper keeps

jamming.

Paper Empty

14.8

Troubleshooting>

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Condition

Suggested solutions

Condition

Possible cause

Suggested solutions

Transparencies

stick together in

the paper exit.

Use only transparencies specifically designed for

laser printers. Remove each transparency as it

exits from the machine.

The printer driver

may be incorrectly

installed.

Repair the printer software.

See the Software Section

Envelopes skew

or fail to feed

correctly.

Check the display message

on the control panel to see if

the machine is indicating a

system error.

Ensure that the paper guides are against both

sides of the envelopes.

The machine is

malfunctioning.

The machine

does not

print.

(continued)

The document size is

so big that the hard

disk space of the

computer is not large

enough to access the

print job.

Printing problems

Get more hard disk space

and print the document

again.

Condition

Possible cause

Suggested solutions

Check the power cord

connections. Check the

power switch and the power

source.

The machine is not

receiving power.

For many software

The machine

selects print

materials

from the

wrong paper

source.

applications, the paper

source selection is found

under the Paper tab within

the printer properties. Select

the correct paper source.

See the printer driver help

screen.

The paper source

selection in the

printer properties

may be incorrect.

The machine is not

selected as the

default printer.

Select Xerox Phaser

6110MFP as your default

printer in your Windows.

Check the machine for the following:

• The front cover is not closed. Close the cover.

• Paper is jammed. Clear the paper jam. See 14.2.

• No paper is loaded. Load paper. See 5.6.

• The toner cartridge is not installed. Install the toner

cartridge.

Reduce the complexity of the

page or try adjusting the print

quality settings.

The job may be very

complex.

If a system error occurs, contact your service

representative.

From the Start menu,

choose Settings and then

Printers. Right-click the

Xerox Phaser 6110MFP

machine icon, choose

Properties, click the Details

tab, and then choose the

Spool Settings button.

Select the desired spool

setting.

A print job is

extremely

slow.

The connection cable

If you are using

The machine

does not

print.

between the

Windows 9x/Me, the

Spool Setting may be

set incorrectly.

Disconnect the printer cable

computer and the

and reconnect it.

machine is not

connected properly.

If possible, attach the cable

The connection cable

to another computer that is

between the

working properly and print a

computer and the

The page orientation

setting may be

incorrect.

Change the page orientation

in your application. See the

printer driver help screen.

job. You can also try using a

machine is defective.

different printer cable.

Check the Windows printer

setting to make sure that the

print job is sent to the correct

Ensure that the paper size in

the printer driver settings

matches the paper in the

tray.

Half the page

is blank.

The port setting is

port. If the computer has

incorrect.

The paper size and

the paper size

settings do not

match.

more than one port, make

Or, ensure that the paper

size in the printer driver

settings matches the paper

selection in the software

application settings you use.

sure that the machine is

attached to the correct one.

The machine may be

configured

incorrectly.

Check the printer properties

to ensure that all of the print

settings are correct.

14.9

Troubleshooting>

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Printing quality problems

Condition

Possible cause

Suggested solutions

If the inside of the machine is dirty or paper has been loaded improperly,

you may notice a reduction in print quality. See the table below to clear

the problem.

Disconnect the printer cable

and reconnect. Try a print job

that you have already printed

successfully. If possible,

attach the cable and the

machine to another

computer and try a print job

that you know works. Finally,

try a new printer cable.

The printer cable is

loose or defective.

Condition

Suggested solutions

If a vertical white streak or faded area appears

on the page:

The machine

prints, but

the text is

wrong,

garbled, or

incomplete.

• The toner supply is low. You may be able to

temporarily extend the toner cartridge life.

See page 13.4. If this does not improve the

print quality, install a new toner cartridge.

• The paper may not meet paper

Check the application’s

printer selection menu to

ensure that your machine is

selected.

Light or faded

The wrong printer

driver was selected.

specifications; for example, the paper is too

moist or too rough. See page 5.2.

The software

application is

malfunctioning.

Try printing a job from

another application.

• If the entire page is light, the print resolution

setting is too low. Adjust the print resolution.

See the help screen of the printer driver.

• A combination of faded or smeared defects

may indicate that the toner cartridge needs

cleaning.

The operating

system is

malfunctioning.

Exit Windows and reboot the

computer. Turn the machine

off and then back on again.

• The surface of the LSU part inside the

machine may be dirty. Clean the LSU. See

page 13.2.

Redistribute the toner, if

necessary. See page 13.4.

The toner cartridge is

defective or out of

toner.

If necessary, replace the

toner cartridge.

Toner specks

• The paper may not meet specifications; for

example, the paper is too moist or too

rough. See page 5.2.

• The transfer roller may be dirty. Clean the

inside of your machine. See page 13.2.

• The paper path may need cleaning. See

page 13.2.

Pages print,

but are

blank.

Check the file to ensure that

it does not contain blank

pages.

The file may have

blank pages.

AaBbCc

Some parts, such as

the controller or the

board, may be

Contact a service

representative.

defective.

The

illustrations

incorrectly in

Adobe

Illustrator.

If faded areas, generally rounded, occur

randomly on the page:

Select Download as Bit

Image in the TrueType

Options window of the

graphic properties and print

the document again.

The setting in the

software application

is wrong.

• A single sheet of paper may be defective.

Try reprinting the job.

Dropouts

• The moisture content of the paper is uneven

or the paper has moist spots on its surface.

Try a different brand of paper. See page 5.2.

• The paper lot is bad. The manufacturing

processes can cause some areas to reject

toner. Try a different kind or brand of paper.

• Change the printer option and try again. Go

to printer properties, click Paper tab, and

set type to Thick. Refer to the Software

Section for details.

AaBbCc

The printer

does not

print PDF file

correctly.

Some parts

of graphics,

text, or

illustrations

are missing.

Printing the PDF file as an

image may solve this

problem. Turn on Print As

Image from the Acrobat

printing options.

Incompatibility

between the PDF file

and the Acrobat

products.

NOTE: It will take longer to

print when you print a PDF

file as an image.

• If these steps do not correct the problem,

contact a service representative.

14.10

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Condition

Suggested solutions

Condition

Suggested solutions

If black vertical streaks appear on the page:

Background scatter results from bits of toner

randomly distributed on the printed page.

Vertical lines

• The drum inside the toner cartridge has

probably been scratched. Remove the toner

cartridge and install a new one. See page

13.5.

• The paper may be too damp. Try printing

with a different batch of paper. Do not open

packages of paper until necessary so that

the paper does not absorb too much

moisture.

• If background scatter occurs on an

envelope, change the printing layout to

avoid printing over areas that have

overlapping seams on the reverse side.

Printing on seams can cause problems.

• If background scatter covers the entire

surface area of a printed page, adjust the

print resolution through your software

application or the printer properties.

Background

scatter

If white vertical streaks appear on the page:

• The surface of the LSU part inside the

machine may be dirty. Clean the LSU. See

page 13.2.

If the amount of background shading becomes

unacceptable:

Colour or Black

background

• Change to a lighter weight paper. See page

5.2.

• Check the machine’s environment: very dry

(low humidity) or high humidity (higher than

80% RH) conditions can increase the

amount of background shading.

• Remove the old toner cartridge and install a

new one. See page 13.5.

Misformed

characters

• If characters are improperly formed and

producing hollow images, the paper stock

may be too slick. Try a different paper. See

page 5.2.

• If characters are improperly formed and

producing a wavy effect, the scanner unit

may need service. For service, contact a

service representative.

Toner smear

• Clean the inside of the machine. See page

13.2.

• Check the paper type and quality. See page

5.2.

• Remove the toner cartridge and install a

new one. See page 13.5.

Page skew

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See page

5.2.

If marks repeatedly appear on the printed side

of the page at even intervals:

• Ensure that the paper or other material is

loaded correctly and the guides are not too

tight or too loose against the paper stack.

• The toner cartridge may be damaged. If a

repetitive mark occurs on the page, print a

cleaning sheet several times to clean the

cartridge; see page 13.4. After the printout,

if you still have the same problems, remove

the toner cartridge and install a new one.

See page 13.5.

• Parts of the machine may have toner on

them. If the defects occur on the back of the

page, the problem will likely correct itself

after a few more pages.

Vertical repetitive

defects

A a B b C c

Curl or wave

• Ensure that the paper is loaded properly.

• Check the paper type and quality. Both high

temperature and humidity can cause paper

curl. See page 5.2.

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

• The fusing assembly may be damaged.

Contact a service representative.

14.11

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Condition

Wrinkles or

Suggested solutions

Condition

Suggested solutions

If horizontally aligned black streaks or smears

appear:

• Ensure that the paper is loaded properly.

• Check the paper type and quality. See page

5.2.

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

Horizontal stripes

creases

• The toner cartridge may be installed

improperly. Remove the cartridge and

reinsert it.

• The toner cartridge may be defective.

Remove the toner cartridge and install a

new one. See page 13.5.

• If the problem persists, the machine may

require repair. Contact a service

representative.

AaBbCc

Back of printouts

are dirty

Curl

If the printed paper is curled or paper does not

feed into the machine:

• Turn over the stack of paper in the tray. Also

try rotating the paper 180° in the tray.

• Change the printer option and try again. Go

to printer properties, click Paper tab, and set

type to Thin. Refer to the Software Section

for details.

Check for leaking toner. Clean the inside of

the machine. See page 13.2.

Your printer is probably being used at an

altitude of 2,500 m (8,200 ft) or above.

Solid Colour or

Black pages

• The toner cartridge may not be installed

properly. Remove the cartridge and reinsert

it.

• The toner cartridge may be defective and

need replacing. Remove the toner cartridge

and install a new one. See page 13.5.

• The machine may require repair. Contact a

service representative.

An unknown image

repetitively

The high altitude may affect the print quality

such as loose toner or light imaging. You can

set this option through Printer Settings

Utility or Printer tab in printer driver’s

properties. Refer to the Software Section for

details.

appears on a next

few sheets or loose

toner, light print, or

contamination

occurs.

Copying problems

• Clean the inside of the machine. See page

13.2.

• Check the paper type and quality. See page

5.2.

• Remove the toner cartridge and install a

new one. See page 13.5.

Loose toner

Condition

Suggested solutions

Copies are too light Use Lighten/Darken to darken or lighten the

or too dark.

background of the copies.

• If the problem persists, the machine may

require repair. Contact a service

representative.

• If defects are on the original, press

Lighten/Darken to lighten the background

of your copies.

• If no defects are on the original, clean the

scan unit. See page 13.4.

Smears, lines,

marks, or spots

appears on copies.

Character voids are white areas within parts of

characters that should be solid black:

Character Voids

• If you are using transparencies, try another

type of transparency. Because of the

composition of transparencies, some

character voids are normal.

• Ensure that the original is face down on the

scanner glass or face up in the ADF.

• Check that the copy paper is loaded

correctly.

Copy image is

skewed.

• You may be printing on the wrong surface of

the paper. Remove the paper and turn it

around.

• The paper may not meet paper

specifications. See page 5.2.

Blank copies print

out.

Ensure that the original is face down on the

scanner glass or face up in the ADF.

14.12

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Condition

Suggested solutions

Condition

Suggested solutions

• Replace the paper in the tray with paper

from a new package.

• In high humidity areas, do not leave paper

in the machine for extended periods of

time.

• Check if the machine is printing received

data. If so, scan the document after the

received data has been printed.

Image rubs off the

copy easily.

• Graphics are scanned more slowly than text.

• Communication speed slows in scan mode

because of the large amount of memory

required to analyze and reproduce the

scanned image. Set your computer to the

ECP printer mode through BIOS setting. It

will help to increase the speed. For details

about how to set BIOS, refer to your

computer user’s guide.

The unit scans

very slowly.

• Fan the stack of paper, then turn it over in

the tray. Replace the paper in the tray with

a fresh supply. Check/adjust the paper

guides, if necessary.

• Ensure that the paper is the proper paper

weight. 75 g/m²(20 lb bond) paper is

recommended.

Frequent copy

paper jams occur.

Message appears

on your computer

screen:

• Check for copy paper or pieces of copy

paper remaining in the machine after a

paper jam has been cleared.

• There may be a copying or printing job in

progress. When that job is complete, try your

job again.

• “Device can't be

set to the H/W

mode you want.”

• “Port is being

used by another

program.”

• “Port is

Disabled.

• “Scanner is busy

receiving or

printing data.

When the

• The Selected port is currently being used.

Restart your computer and try again.

• The printer cable may be improperly

connected or the power may be off.

• The scanner driver is not installed or the

operating environment is not set up properly.

• Ensure that the machine is properly

connected and the power is on, Then restart

your computer.

• Your originals may contain pictures, solids,

or heavy lines. For example, your originals

may be forms, newsletters, books, or other

documents that use more toner.

• The machine may be turned on and off

frequently.

Toner cartridge

produces fewer

copies than

expected before

running out of

toner.

• The scanner lid may be left open while

copies are being made.

• The USB cable may be improperly

connected or the power may be off.

current job is

completed, try

again.”

• “Invalid handle.”

• “Scanning has

failed.”

Scanning problems

Condition

Suggested solutions

• Make sure that you place the original to be

scanned face down on the scanner glass, or

face up in the ADF.

• There may not be enough available memory

to hold the document you want to scan. Try

the Prescan function to see if that works. Try

lowering the scan resolution rate.

• Check that the USB cable is connected

properly.

The scanner does

not work.

• Make sure that the USB cable is not

defective. Switch the cable with a known

good cable. If necessary, replace the cable.

• Check that the scanner is configured

correctly.

14.13

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Network Scan problems

Condition

Suggested solutions

Condition

Suggested solutions

• The receiving mode should be set to Fax.

• Make sure that there is paper in the tray.

• Check to see if the display shows any error

message. If it does, clear the problem.

Faxes are not

received

automatically.

I cannot find a

scanned image

file.

You can check the scanned file’s destination in

the Advanced page in the Network Scan

program’s Properties screen.

• Make sure that the original is loaded in the

ADF or on the scanner glass.

• Sending should show up on the display.

• Check the fax machine you are sending to,

to see if it can receive your fax.

• Check if the scanned file’s application is on

your computer.

The machine does

not send.

I cannot find the

scanned image

file after

• Check Open immediately with the default

application in the Advanced page in the

Network Scan program’s Properties screen to

open the scanned image immediately after

scanning.

• The fax machine sending you the fax may

be faulty.

• A noisy phone line can cause line errors.

• Check your machine by making a copy.

• The toner cartridge may be empty. Replace

the toner cartridge, referring to page 13.5.

The incoming fax

has blank spaces

or is of poor-

quality.

I forgot my ID

and PIN.

Check your ID and PIN in the Server page in the

Network Scan program’s Properties screen.

I cannot view

the Help file.

To view the Help file, you need to have Internet

Explorer 4 service pack 2 or above.

Some of the words

on an incoming fax

are stretched.

I cannot use the

Xerox Network

Scan Manager.

The fax machine sending you the fax had a

temporary document jam.

Check your operating system. Supporting

operating systems are Windows 98/Me/2000/XP.

There are lines on

the originals you

send.

Check your scan unit for marks and clean it.

See page 13.4.

Fax problems (Phaser 6110MFP/XN only)

The machine dials

a number, but a

connection with the

other fax machine

fails.

The other fax machine may be turned off, out

of paper, or cannot answer incoming calls.

Speak with the other machine operator and

ask her/him to sort out the problem.

Condition

Suggested solutions

The machine is not

working, there is no

display and the

buttons are not

working.

• Unplug the power cord and plug it in again.

• Ensure that there is power to the electrical

outlet.

There may not be enough memory space to

store the fax. If the display shows the Memory

Full message, delete from memory any faxes

you no longer need and then try again to store

the fax.

Faxes do not store

in memory.

• Check that the phone line is connected

properly.

• Check that the phone socket in the wall is

working by plugging in another phone.

No dial tone

sounds.

Blank areas

appear at the

bottom of each

page or on other

pages, with a small about paper settings, see page 5.2.

strip of text at the

top.

You may have chosen the wrong paper

settings in the user option setting. For details

The numbers

stored in memory

do not dial

Make sure that the numbers are stored in

memory correctly. Print a Phone Book list,

referring to page 10.5.

correctly.

• Make sure that the paper is not wrinkled and

you are putting it in correctly. Check that the

original is the right size, not too thick or thin

• Make sure that the ADF is firmly closed.

• The ADF rubber pad may need to be

replaced. See page 13.10.

The original does

not feed into the

machine.

14.14

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Common Windows problems

Common Linux problems

Condition

“File in Use”

message appears

during installation.

Suggested solutions

Condition

Suggested solutions

Exit all software applications. Remove all

software from the StartUp Group, then restart

Windows. Reinstall the printer driver.

• Check if the printer driver is installed in

your system. Open Unified Driver

configurator and switch to the Printers

tab in Printers configuration window to

look at the list of available printers.

Make sure that your machine is

displayed on the list. If not, please,

invoke Add new printer wizard to set up

your device.

• Ensure that the cables are connected

correctly, the machine is on.

• If bi-directional communication is not turned

on in the driver, it will also cause this

message.

“Error Writing to

LPTx” message

appears.

• Check if the printer is started. Open

Printers configuration and select your

machine on the printers list. Look at the

description in the Selected printer pane.

If its status contains “(stopped)” string,

please, press the Start button. After that

normal operation of the printer should

be restored. The “stopped” status might

be activated when some problems in

printing occurred. For instance, this

could be an attempt to print document

when port is claimed by a scanning

application.

“General

Protection Fault”,

“Exception OE”,

“Spool32”, or

“Illegal Operation”

messages appear.

Close all other applications, reboot Windows

and try printing again.

These messages may appear during printing.

Just keep waiting until the machine finishes

printing. If the message appears in standby

mode or after printing has been completed,

check the connection and/or whether an error

has occurred.

“Fail To Print”, “A

printer timeout

error occurred.”

messages appear.

• Check if the port is not busy. Since

functional components of MFP (printer

and scanner) share the same I/O

interface (port), the situation of

Note

• Refer to Microsoft Windows 98/Me/2000/XP User’s Guide that

came with your PC for further information on Windows error

messages.

The machine does not

print.

simultaneous access of different

“consumer” application to the same port

is possible. To avoid possible conflicts,

only one of them at a time is allowed to

gain control over the device. The other

“consumer” will encounter “device busy”

response. You should open ports

configuration and select the port

assigned to your printer. In the Selected

port pane you can see if the port is

occupied by some other application. If

this is the case, you should wait for

completion of the current job or should

press Release port button, if you are

sure that the present owner is not

functioning properly.

• Check if your application has special

print option such as “-oraw”. If “-oraw” is

specified in the command line

parameter then remove it to print

properly. For Gimp front-end, select

“print” -> “Setup printer” and edit

command line parameter in the

command item.

14.15

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Condition

Suggested solutions

Condition

Suggested solutions

The CUPS (Common Unix Printing

System) version distributed with SuSE

Linux 9.2 (cups-1.1.21) has a problem

with ipp (Internet Printing Protocol)

printing.Use the socket printing instead of

ipp or install later version of CUPS (cups-

1.1.22 or higher).

• Check if your machine is attached to

your computer. Make sure that it is

connected properly via the USB port

and is turned on.

• Check if the scanner driver for your

machine is installed in your system.

Open Unified Driver configurator, switch

to Scanners configuration, then press

Drivers. Make sure that driver with a

name corresponding to your machine's

name is listed in the window. Check if

the port is not busy. Since functional

components of MFP (printer and

The machine does not

print.

This is a known bug in Ghostscript (until

GNU Ghostscript version 7.05) when the

base color space of the document is

indexed color space and it is converted

through CIE color space. Because

Postscript uses CIE color space for Color

Matching System, you should upgrade

Ghostscript on your system to at least

GNU Ghostscript version 7.06 or later. You

can find recent Ghostscript versions at

www.ghostscript.com.

Some color images

come out all black.

scanner) share the same I/O interface

(port), the situation of simultaneous

access of different “consumer”

application to the same port is possible.

To avoid possible conflicts, only one of

them at a time is allowed to gain control

over the device. The other “consumer”

will encounter “device busy” response.

This can usually happen while starting

scan procedure, and appropriate

message box appears.

This is a known bug in Ghostscript (until

GNU Ghostscript version 7.xx) when the

base color space of the document is

indexed RGB color space and it is

converted through CIE color space.

Because Postscript uses CIE color space

for Color Matching System, you should

upgrade Ghostscript on your system to at

least GNU Ghostscript version 8.xx or

later. You can find recent Ghostscript

versions at www.ghostscript.com.

The machine does not

appear on the

scanners list.

Some color images

come out in

unexpected color.

• To identify the source of the problem,

you should open ports configuration and

select the port assigned to your

scanner. Port's symbol /dev/mfp0

corresponds to LP:0 designation

displayed in the scanners’ options, /dev/

mfp1 relates to LP:1 and so on. USB

ports start at /dev/mfp4, so scanner on

USB:0 relates to /dev/mfp4 respectively

and so forth sequentially. In the selected

port pane you can see if the port is

occupied by some other application. If

this is the case, you should wait for

completion of the current job or should

press Release port button, if you are

sure that the present port's owner is not

functioning properly.

It is a known problem that occurs when a

color printer is used on version 8.51 or

earlier of Ghostscript, 64-bit Linux OS,

and reported to bugs.ghostscript.com as

Ghostscript Bug 688252.The problem is

solved in AFPL Ghostscript v. 8.52 or

above. Download the latest version of

AFPL Ghostscript from http://

The machine does not

print whole pages and

its output is half page

printed.

sourceforge.net/projects/ghostscript/ and

install it to solve this problem.

14.16

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Condition

Suggested solutions

Condition

Suggested solutions

Please avoid changing print job

• Check if a document is loaded into the

machine.

• Check if your machine is connected to

the computer. Make sure if it is

connected properly if I/O error is

reported while scanning.

• Check if the port is not busy. Since

functional components of MFP (printer

and scanner) share the same I/O

interface (port), the situation of

simultaneous access of different

“consumer” application to the same port

is possible. To avoid possible conflicts,

only one of them at a time is allowed to

gain control over the device. The other

“consumer” will encounter “device busy”

response. This can usually happen

while starting scan procedure, and

appropriate message box will be

displayed.

parameters (via LPR GUI, for example)

while a print job is in progress. Known

versions of CUPS server break the print

job whenever print options are changed

and then try to restart the job from the

beginning. Since Unified Linux Driver

locks port while printing, the abrupt

termination of the driver keeps the port

locked and therefore unavailable for

subsequent print jobs. If this situation

occurred, please, try to release the port.

I encounter error

“Cannot open port

device file” when

printing a document.

Incompatibility between the PDF file and

the Acrobat products:

The printer does not

print PDF file correctly.

Some parts of

graphics, text, or

illustrations are

missing.

Printing the PDF file as an image may

solve this problem. Turn on Print As

Image from the Acrobat printing options.

NOTE: It will take longer to print when you

print a PDF file as an image.

The machine does not

scan.

To identify the source of the problem,

you should open ports configuration and

select the port assigned to your

scanner. Port’s symbol /dev/mfp0

corresponds to LP:0 designation

displayed in the scanners’ options, /dev/

mfp1 relates to LP:1 and so on. USB

ports start at /dev/mfp4, so scanner on

USB:0 relates to /dev/mfp4 respectively

and so forth sequentially. In the

Selected port pane you can see if the

port is occupied by some other

Common Macintosh problems

Condition

Suggested solutions

Incompatibility between the PDF file and

the Acrobat products:

The printer does not print

PDF file correctly. Some

parts of graphics, text, or

illustrations are missing.

Printing the PDF file as an image may

solve this problem. Turn on Print As

Image from the Acrobat printing options.

NOTE: It will take longer to print when

application. If this is the case, you

should wait for completion of the current

job or should press Release port button,

if you are sure that the present port’s

owner is not functioning properly.

you print a PDF file as an image.

The document has

printed, but the print job

has not disappeared from

the spooler in Mac OS

10.3.2.

Update your Mac OS to OS 10.3.3. or

higher.

• Check if Gimp Front-end has

“Xsane: Device dialog.” on the “Acquire”

menu. If not, you should install Xsane

plug-in for Gimp on the your computer.

You can find Xsane plug-in package for

Gimp on Linux distribution CD or Gimp

home page. For the detail information,

refer to the Help for Linux distribution

CD or Gimp Front-end application.

If you wish to use other kind of scan

application, refer to the Help for

application.

This problem is caused because Mac

OS can not create the font during the

Cover page printing. English alphabet

and numbers are displayed normally at

the Cover page.

Some letters are not

displayed normally

during the Cover page

printing.

I cannot scan via Gimp

Front-end.

14.17

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Item

Toner cartridge life

Memory

Description

15Specifications

2,000 pages at 5% coverage

(Shipped with 1,500 pages Starter

toner cartridge)

Black

This chapter includes:

•

General specifications

1,000 pages at 5% coverage

Colour (Shipped with 700 pages Starter

toner cartridge)

Printer specifications

Scanner and copier specifications

Facsimile specifications (Phaser 6110MFP/XN only)

128 MB (Non extendable)

External dimension

(W x D x H)

466 x 429 x 486 mm

(18.3 x 16.8 x 19.1 inches)

General specifications

Weight

20.5 Kg (including consumables)

Paper: 3.3 Kg, Plastic: 0.6 Kg

Monthly print: Up to 24,200 pages

Item

Description

Package weight

Duty cycle

ADF

Up to 50 sheets (20 lb bond, 75 g/m )

Width: 5.6 to 8.5 inches (142 to 216 mm)

Length: 5.8 to 14 inches (148 to 356 mm)

a. Sound Pressure Level, ISO 7779

b. The number of pages may be affected by operating environment, printing inter-

val, media type, and media size.

ADF document size

Paper input capacity

Tray 1: 150 multi-pages for plain paper

(20 lb bond, 75 g/m ), 1 page for label, card

stock, transparency, and envelope (16 to

Printer specifications

43 lb bond, 60 to 163 g/m )

Manual feeder: 1 page for plain paper, label,

card stock, transparency, and envelope (16

Item

Description

Laser Beam Printing

to 43 lb bond, 60 to 163 g/m )

Printing method

Optional tray 2: 250 multi pages for plain

paper (16 to 24lb bond, 60 to 90 g/m )

Up to 16 ppm in A4

17 ppm in Letter

Black&

White

Paper output

capacity

Output tray: 100 sheet (face down)

Printing speed

Up to 4 ppm

Colour

110 - 127 VAC / 220 - 240 VAC

For the hertz and current, see the Rating

label on the machine.

in A4 or Letter

Power rating

From ready: Less than 14 seconds

From coldboot: Less than 45 seconds

Black&

White

Average: 350 W

First print out time

Power consumption

From ready: Less than 26 seconds

From coldboot: Less than 57 seconds

Power save mode: Less than 30 W

Colour

Standby mode: Less than 35 dBA

Print resolution

Printer language

Up to 2,400 x 600 dpi effective output

GDI

Printing: Less than 49 dBA (colour printing)

Less than 49 dBA (black and white printing)

Noise level

Copying mode: Less than 52 dBA

Windows 98/Me/2000/XP

Various Linux OS (USB only)

Macintosh 10.3 ~ 10.4

Warm-up time

Less than 35 seconds (from sleep mode)

OS Compatibility

Temperature: 59 F to 90.5 F

Operating

environment

(10 C to 32.5 C)

High Speed USB 2.0

Humidity: -10% to 80% RH

Interface

Ethernet 10/100 Base TX (Embedded type)

Display

16 characters x 2 lines

a. Print speed will be affected by operating system used, computing performance,

application software, connecting method, media type, media size, and job

complexity.

b. Please visit www.xerox.com/office/support to download the latest software ver-

sion.

15.1

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Scanner and copier specifications

Facsimile specifications (Phaser 6110MFP/XN only)

Item

Description

Item

Description

Compatibility

TWAIN standard / WIA standard

Compatibility

ITU-T Group 3

ADF and Flat-bed Colour CCD (Charge

Coupled Device) module

Public Switched Telephone Network (PSTN)

or behind PABX

Scanning method

Resolution

Applicable line

Optical: 600 x 1,200 dpi (mono and colour)

Enhanced: 4,800 x 4,800 dpi

Data coding

MH/MR/MMR/JBIG/JPEG

33.6 Kbps

Modem speed

Scanner glass: 11.7 inches (297 mm)

ADF: 14 inches (356 mm)

Effective scanning

length

Transmission

speed

Approx. 3 seconds/page

Effective scanning

width

Scanner glass: 11.7 inches (297 mm)

Max 8.2 inches (208 mm)

24 bit

Maximum

document length

Automatic document glass: 14 inches

(356 mm)

Colour bit depth

Mono bit depth

Standard: 203 x 98 dpi

Fine: 203 x 196 dpi

1 bit for Linearity & Halftone

8 bit for Gray mode

Resolution

Super Fine: 300 x 300 dpi

Photo: 203 x 196 dpi

Color: 200 x 200 dpi

Black & Up to 16 ppm in A4 (17 ppm in

white

Letter)

Copy speed

Colour

Up to 4 cpm in A4 or Letter

Memory

Halftone

4 MB

Scan: up to 600 x 300 (text, text/photo)

up to 600 x 600 (photo using platen)

up to 600 x 300 (photo using ADF)

Print: up to 600 x 600 (text, text/photo)

up to 1200 x 1200 (photo using platen)

up to 600 x 600 (photo using ADF)

256 levels

Copy resolution

Zoom rate

Speed buttons (up to 30 numbers)

Speed dialing (up to 240 numbers)

Auto dialer

a. Transmission time applies to memory transmission of text data with ECM com-

pression using only ITU-T No.1 Chart.

Scanner glass: 25 to 400%

ADF: 25 to 100%

Multiple copies

Grayscale

1 to 99 pages

256 levels

a. Copy Speed is based on Single Document Multiple Copy.

15.2

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INDEX

paper 14.2

Numerics

2/4-up, special copy 6.3

date and time, set 2.2

default mode, change 2.2

delayed fax 9.6

display language, change 2.2

DRPD (Distinctive Ring Pattern Detection)

9.4

key sound 2.3

accessories

order information 12.1

Address Book

group dial numbers 10.4

speed buttons 10.3

speed dial numbers 10.3

Address Book, use 8.4

ADF 1.2

Linux problems 14.15

loading originals

ADF 5.1

scanner glass 5.1

loading paper

Erasing background, special copy 6.5

error messages 14.5

ADF rubber pad, replace 13.10

ADF, load 5.1

alarm sound 2.3

manual feeder 5.8

tray 1 5.6

fax header, set 9.1

Fax mode, receiving mode 9.4

fax number, set 9.1

faxing

Ans/Fax mode, receiving mode 9.4

machine ID, set 9.1

Macintosh problems 14.17

manual feeder 5.8

default settings, change 10.2

delayed faxes 9.6

fax setup 10.1

background image, erase 6.5

memory, clear 13.2

forwarding faxes 9.7

Multiple Send faxes 9.6

original settings 9.1

priority faxes 9.7

Multiple Sned faxes 9.6

characters, enter 2.3

cleaning

receiving faxes 9.3

sending faxes 9.2

forwarding faxes 9.7

inside 13.2

outside 13.2

scan unit 13.4

network scan

scanning 8.3

timeout, set 8.3

clock mode 2.2

clone, special copy 6.4

collation, special copy 6.2

component location 1.2

control panel 1.3

copying

Network Scan program

adding scanners 8.2

problems 14.14

Group dial numbers, set 10.4

network setup

operating systems 4.1

TCP/IP 4.1

2/4-up 6.3

collation 6.2

default setting, change 6.2

erasing background 6.5

ID card copy 6.3

poster 6.4

new toner notification, send 13.6

n-up (multiple pages per sheet)

copying 6.3

ID card, special copy 6.3

originals

jam, clear

time out, set 6.5

document 14.1

jam, clear 14.1

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loading 5.1

replacing

ADF rubber pad 13.10

USB flash memory

data backup 11.3

managing 11.3

printing 11.2

imaging unit 13.7

toner cartridge 13.5

waste toner container 13.9

reports, print 13.1

ringer 2.3

paper guidelines 5.4

paper jam, clear

manual feeder 14.4

optional tray 2 14.3

paper exit area 14.4

tray 1 14.2

scanning 11.2

volume, adjust

ringer 2.3

paper load

scan power save mode 2.4

scanner glass

manual feeder 5.8

tray 1/optional tray 2 5.6

paper size

speaker 2.3

cleaning 13.4

loading documents 5.1

scanning

setting 5.9

specifications 5.3

paper tray, set

default setting, change 8.4

scan settings 8.4

to application 8.1

to email 8.3

waste toner container

replace 13.9

copy 6.1

fax 9.3

Windows problems 14.15

paper type

to network computer 8.3

USB flash memory 11.2

secure receiving mode 9.5

sending a fax

automatically 9.2

manually 9.2

sounds, set 2.3

setting 5.9

specifications 5.3

poster, special copy 6.4

power save mode 2.4

print quality problems, solve 14.10

printing

reports 13.1

USB memory 11.2

priority fax 9.7

speaker sound 2.3

speaker volume 2.3

special copy features 6.2

special print media, guidelines 5.4

specifications

problem, solve

copying 14.12

error messages 14.5

faxing 14.14

facsimile 15.2

general 15.1

Linux 14.15

paper 5.3

Macintosh 14.17

Network Scan 14.14

paper feeding 14.8

printing 14.9

printing quality 14.10

scanning 14.13

Windows 14.15

printer 15.1

scanner and copier 15.2

speed buttons, set 10.3

speed dial numbers, set 10.3

supplies

checking life 13.10

order information 12.1

system requirements

Macintosh 3.2

receiving a fax

in Ans/Fax mode 9.4

in DRPD mode 9.4

in Fax mode 9.4

in Secure Receiving mode 9.5

in Tel mode 9.4

Tel mode, receiving mode 9.4

toner cartridge

maintaining 13.4

redistributing 13.4

replacing 13.5

receiving modes 9.3

redialing

automatically 9.3

manually 9.3

replacement parts 13.10

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SOFTWARE SECTION

CONTENTS

Chapter 1: INSTALLING PRINTER SOFTWARE IN WINDOWS

Installing Printer Software ........................................................................................................ 4

Installing Software for Local Printing ................................................................................. 4

Installing Software for Network Printing ............................................................................. 6

Reinstalling Printer Software ..................................................................................................... 9

Removing Printer Software ....................................................................................................... 9

Chapter 2: USING SETIP

Installing SetIP ..................................................................................................................... 10

Using SetIP .......................................................................................................................... 10

Chapter 3: BASIC PRINTING

Printing a Document .............................................................................................................. 11

Printing to a file (PRN) .......................................................................................................... 12

Printer Settings ..................................................................................................................... 12

Layout Tab .................................................................................................................. 12

Paper Tab .................................................................................................................... 13

Graphics Tab ............................................................................................................... 14

Extras Tab ................................................................................................................... 14

About Tab ................................................................................................................... 15

Printer Tab .................................................................................................................. 15

Using a Favorite Setting ................................................................................................ 15

Using Help ................................................................................................................... 15

Chapter 4: ADVANCED PRINTING

Printing Multiple Pages on One Sheet of Paper (N-Up Printing) ..................................................... 16

Printing Posters ..................................................................................................................... 17

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Printing Booklets .................................................................................................................. 17

Printing on Both Sides of Paper ............................................................................................... 18

Printing a Reduced or Enlarged Document ................................................................................ 18

Fitting Your Document to a Selected Paper Size ......................................................................... 18

Using Watermarks ................................................................................................................. 19

Using an Existing Watermark ......................................................................................... 19

Creating a Watermark ................................................................................................... 19

Editing a Watermark ..................................................................................................... 19

Deleting a Watermark ................................................................................................... 19

Using Overlays ...................................................................................................................... 20

What is an Overlay? ...................................................................................................... 20

Creating a New Page Overlay ......................................................................................... 20

Using a Page Overlay .................................................................................................... 20

Deleting a Page Overlay ................................................................................................ 20

Chapter 5: SHARING THE PRINTER LOCALLY

Setting Up a Host Computer ................................................................................................... 21

Setting Up a Client Computer .................................................................................................. 21

Chapter 6: USING UTILITY APPLICATIONS

Opening the Troubleshooting Guide ......................................................................................... 22

Using Printer Settings Utility ................................................................................................... 22

Using Onscreen Help File ............................................................................................... 22

Changing the Status Monitor Program Settings .......................................................................... 22

Chapter 7: SCANNING

Scanning Process with TWAIN-enabled Software ........................................................................ 23

Scanning Using the WIA Driver ................................................................................................ 23

Chapter 8: USING YOUR PRINTER IN LINUX

Getting Started ..................................................................................................................... 24

Installing the Unified Linux Driver ............................................................................................ 24

Installing the Unified Linux Driver ................................................................................... 24

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Uninstalling the Unified Linux Driver ............................................................................... 25

Using the Unified Driver Configurator ....................................................................................... 26

Opening the Unified Driver Configurator .......................................................................... 26

Printers Configuration ................................................................................................... 26

Scanners Configuration ................................................................................................. 27

Ports Configuration ....................................................................................................... 27

Configuring Printer Properties ................................................................................................. 28

Printing a Document .............................................................................................................. 28

Printing from Applications .............................................................................................. 28

Printing Files ................................................................................................................ 29

Scanning a Document ............................................................................................................ 29

Using the Image Manager .............................................................................................. 30

Chapter 9: USING YOUR PRINTER WITH A MACINTOSH

Installing Software for Macintosh ............................................................................................. 32

Setting Up the Printer ............................................................................................................ 33

For a Network-connected Macintosh ................................................................................ 33

For a USB-connected Macintosh ..................................................................................... 33

Printing ................................................................................................................................ 33

Printing a Document ..................................................................................................... 33

Changing Printer Settings .............................................................................................. 34

Printing Multiple Pages on One Sheet of Paper .................................................................. 35

Scanning .............................................................................................................................. 35

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Typical Installation

Installing Printer

Software in Windows

This is recommended for most users. All components necessary

for printer operations will be installed.

Make sure that the printer is connected to your computer

and powered on.

This chapter includes:

Insert the supplied CD-ROM into your CD-ROM drive.

• Installing Printer Software

• Reinstalling Printer Software

• Removing Printer Software

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter which represents your drive and click OK

Installing Printer Software

You can install the printer software for local printing or network

printing. To install the printer software on the computer,

perform the appropriate installation procedure depending on

the printer in use.

A printer driver is software that lets your computer

communicate with your printer. The procedure to install drivers

may differ depending on the operating system you are using.

All applications should be closed on your PC before beginning

installation.

Click Install Software.

Select Typical installation for a local printer. Click

Installing Software for Local Printing

A local printer is a printer directly attached to your computer

using the printer cable supplied with your printer, such as a USB

or parallel cable. If your printer is attached to a network, skip

this step and go to “Installing Software for Network Printing” on

page 6.

You can install the printer software using the typical or custom

method.

NOTE: If the “New Hardware Wizard” window appears during

the installation procedure, click

in the upper right corner of

the box to close the window, or click Cancel

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Custom Installation

NOTE: If your printer is not already connected to the

computer, the following window will appear.

You can choose individual components to install.

Make sure that the printer is connected to your computer

and powered on.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter which represents your drive and click OK

• After connecting the printer, click Next

• If you don’t want to connect the printer at this time, click

Next, and No on the following screen. Then the installation

will start and a test page will not be printed at the end of the

installation.

• The installation window that appears in this User’s

Guide may differ depending on the printer and

interface in use.

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

Click Install Software

page, select the checkbox and click Next

Select Custom installation. Click Next.

Otherwise, just click Next and skip to step 7.

If the test page prints out correctly, click Yes

If not, click No to reprint it.

Click Finish

NOTE: After setup is complete, if your printer driver doesn’t

work properly, reinstall the printer driver. See “Reinstalling

Printer Software” on page 9.

Select your printer and click Next.

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Installing Software for Network Printing

NOTE: If your printer is not already connected to the

computer, the following window will appear.

When you connect your printer to a network, you must first

configure the TCP/IP settings for the printer. After you have

assigned and verified the TCP/IP settings, you are ready to

install the software on each computer on the network.

You can install the printer software using the typical or custom

method.

Typical Installation

This is recommended for most users. All components necessary

for printer operations will be installed.

Make sure that the printer is connected to your network

and powered on. For details about connecting to the

network, see the supplied printer’s User’s Guide.

• After connecting the printer, click Next

• If you don’t want to connect the printer at this time, click

Next, and No on the following screen. Then the installation

will start and a test page will not be printed at the end of the

installation.

• The installation window that appears in this User’s

Guide may differ depending on the printer and

interface in use.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter which represents your drive and click OK

Select the components to be installed and click Next.

Click Install Software.

Select Typical installation for a network printer. Click

NOTE: You can change the desired installation folder by

clicking [Browse].

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click Next

Otherwise, just click Next and skip to step 9.

If the test page prints out correctly, click Yes

If not, click No to reprint it.

Click Finish

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The list of printers available on the network appears.

Select the printer you want to install from the list and then

Custom Installation

You can choose individual components to install and set a

specific IP address.

click Next

Make sure that the printer is connected to your network

and powered on. For details about connecting to the

network, see the supplied printer’s User’s Guide.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

If the installation window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “X” with the

letter which represents your drive and click OK

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your

printer to the network. To add the printer to the

network, enter the port name and the IP address for the

printer.

To verify your printer’s IP address or the MAC address,

print a Network Configuration page.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC] and enter the shared name

manually or find a shared printer by clicking the Browse

button.

Click Install Software

NOTE: To search the network printer, the firewall should be

disabled.

Select Custom installation. Click Next

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click Next

Otherwise, just click Next and skip to step 8.

If the test page prints out correctly, click Yes

If not, click No to reprint it.

Click Finish

NOTE: After setup is complete, if your printer driver doesn’t

work properly, reinstall the printer driver. See “Reinstalling

Printer Software” on page 9.

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The list of printers available on the network appears.

Select the printer you want to install from the list and then

Select the components to be installed and click Next.

click Next

You can also change the printer name, set the printer to be

shared on the network, set the printer as the default

printer, and change the port name of each printer. Click

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your

printer to the network. To add the printer to the

network, enter the port name and the IP address for the

printer.

To verify your printer’s IP address or the MAC address,

print a Network Configuration page.

• To find a shared network printer (UNC Path), select

Shared Printer [UNC] and enter the shared name

manually or find a shared printer by clicking the Browse

button.

NOTE: To search the network printer, the firewall should be

disabled.

To install this software on a server, select the Setting up

this printer on a server checkbox.

TIP: If you want to set a specific IP address on a specific

network printer, click the Set IP Address button. The Set IP

Address window appears. Do as follows:

After the installation is finished, a window asking you to

print a test page appears. If you choose to print a test

page, select the checkbox and click Next

Otherwise, just click Next and skip to step 10.

If the test page prints out correctly, click Yes

If not, click No to reprint it.

10Click Finish.

NOTE: After setup is complete, if your printer driver doesn’t

work properly, reinstall the printer driver. See “Reinstalling

Printer Software” on page 9.

a. Select a printer to be set with a specific IP address from the

list. To verify your printer’s IP address or MAC address,

print a Network Configuration page.

b. Configure an IP address, subnet mask, and gateway for the

printer manually and click Configure to set the specific IP

address for the network printer.

c. Click Next

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• If you don’t want to connect the printer at this time, click

Next, and No on the following screen. Then the installation

will start and a test page will not be printed at the end of the

installation.

Reinstalling Printer Software

You can reinstall the software if installation fails.

• The reinstallation window that appears in this User’s

Guide may differ depending on the printer and

interface in use.

Start Windows.

From the Start menu select Programs or All Programs

→

Xerox Phaser 6110MFP

→

Maintenance.

Select the components you want to reinstall and click

Select Repair and click Next

The list of printers available on the network appears.

Select the printer you want to install from the list and then

If you installed the printer software for local printing

and you select Xerox Phaser 6110MFP, the window

asking you to print a test page appears. Do as follows:

click Next

a. To print a test page, select the check box and click

b. If the test page prints out correctly, click Yes

If it doesn’t, click No to reprint it.

When the reinstallation is done, click Finish

Removing Printer Software

Start Windows.

• If you do not see your printer on the list, click Update to

refresh the list, or select Add TCP/IP Port to add your

printer to the network. To add the printer to the

network, enter the port name and the IP address for the

printer.

From the Start menu select Programs or All Programs

→

Xerox Phaser 6110MFP

→

Maintenance.

Select Remove and click Next

You will see a component list so that you can remove any

item individually.

Select the components you want to remove and then click

• To find a shared network printer (UNC Path), select

Shared Printer [UNC] and enter the shared name

manually or find a shared printer by clicking the Browse

button.

When your computer asks you to confirm your selection,

click Yes

You will see a component list so that you can reinstall any

item individually.

The selected driver and all of its components are removed

from your computer.

NOTE: If your printer is not already connected to the

computer, the following window will appear.

After the software is removed, click Finish.

• After connecting the printer, click Next

Installing Printer Software in Windows

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Click Next.

Using SetIP

• Installing SetIP

• Using SetIP

Installing SetIP

Make sure that the printer is connected to your computer

and powered on.

Click Finish.

Insert the supplied CD-ROM into your CD-ROM drive.

The CD-ROM should automatically run, and an installation

window appears.

Using SetIP

If the installation window does not appear, click Start and

then Run. Type X:\Setup.exe, replacing “

letter which represents your drive and click OK

X” with the

From the Windows Start menu, select Programs or All

Programs Xerox Phaser 6110MFP SetIP

SetIP

The program automatically detects and displays new

and configured print servers on your network.

Click Install SetIP Utility(Optional)

Click Next

Select the name of your printer and click

cannot find your printer name, click

the list.

. If you

to refresh

NOTES

•

To confirm the MAC address, see the NETWORK PRINTER

CARD TEST PAGE. The NETWORK PRINTER CARD TEST

PAGE will be printed after the Configuration Page.

• The refreshed list doesn’t show your printer, click

your network printer card’s IP address, subnet mask, default

gateway, and then click Apply

enter

Click OK to confirm the settings.

Click Exit to close the SetIP program.

Using SetIP

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Open the document you want to print.

Select Print from the File menu. The Print window is

displayed. It may look slightly different depending on your

application.

Basic Printing

This chapter explains the printing options and common printing

tasks in Windows.

The basic print settings are selected within the Print

window. These settings include the number of copies and

print range.

This chapter includes:

• Printing a Document

• Printing to a file (PRN)

• Printer Settings

- Layout Tab

Make sure that your

printer is selected.

- Using a Favorite Setting

- Using Help

Select your printer driver from the Name drop-down

list.

To take advantage of the printer features provided by your

printer driver, click Properties or Preferences in the

application’s Print window. For details, see “Printer

Settings” on page 12.

Printing a Document

NOTES

If you see Setup Printer, or Options in your Print

window, click it instead. Then click Properties on the next

screen.

Click OK to close the printer properties window.

• Your printer driver Properties window that appears in this

User’s Guide may differ depending on the printer in use.

However the composition of the printer properties window is

similar.

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility

section of Printer Specifications in your Printer User’s

Guide.

To start the print job, click OK or Print in the Print

window.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

The following procedure describes the general steps required

for printing from various Windows applications. The exact steps

for printing a document may vary depending on the application

program you are using. Refer to the User’s Guide of your

software application for the exact printing procedure.

Basic Printing

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Layout Tab

The Layout tab provides options to adjust how the document

appears on the printed page. The Layout Options includes

Printing to a file (PRN)

Multiple Pages per Side Poster Printing and Booklet

Printing . See “Printing a Document” on page 11 for more

You will sometimes need to save the print data as a file for your

purpose.

information on accessing printer properties.

To create a file:

Check the Print to file box at the Print window.

Select the folder and assign a name of the file and then

click OK.

Printer Settings

You can use the printer properties window, which allows you to

access all of the printer options you need when using your

printer. When the printer properties are displayed, you can

review and change the settings needed for your print job.

Your printer properties window may differ, depending on your

operating system. This Software User’s Guide shows the

Properties window for Windows 98.

Your printer driver Properties window that appears in this

User’s Guide may differ depending on the printer in use.

Paper Orientation

Paper Orientation allows you to select the direction in which

information is printed on a page.

If you access printer properties through the Printers folder, you

can view additional Windows-based tabs (refer to your

Windows User’s Guide) and the Printer tab (see “Printer T a b”

on page 15).

•

Portrait prints across the width of the page, letter style.

•

Landscape prints across the length of the page, spreadsheet

style.

NOTES

•

Rotate 180 Degrees allows you to rotate the page, 180

• Most Windows applications will override settings you specify

in the printer driver. Change all print settings available in

the software application first, and change any remaining

settings using the printer driver.

degrees.

• The settings you change remain in effect only while you are

using the current program. To make your changes

permanent, make them in the Printers folder.

• The following procedure is for Windows XP. For other

Windows OS, refer to the corresponding Windows User's

Guide or online help.

Landscape

Portrait

1. Click the Windows Start button.

Layout Options

Layout Options allows you to select advanced printing options.

You can choose Multiple Pages per Side Poster Printing and

Booklet Printing

2. Select Printers and Faxes

3. Select your printer driver icon.

4. Right-click on the printer driver icon and select

Printing Preferences

•

For details, see “Printing Multiple Pages on One Sheet of Paper

(N-Up Printing)” on page 16.

5. Change the settings on each tab, click OK.

•

For details, see “Printing Posters” on page 17.

For details, see “Printing Booklets” on page 17.

Double-sided Printing

Double-sided Printing allows you to print on both sides of

paper.

•

For details, see “Printing on Both Sides of Paper” on page 18.

Basic Printing

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Type

Paper Tab

Set Type to correspond to the paper loaded in the tray from

which you want to print. This will let you get the best quality

printout. If not, print quality may not be acheived as you want.

Use the following options to set the basic paper handling

specifications when you access the printer properties. See

“Printing a Document” on page 11 for more information on

accessing printer properties.

Thin: Less than 19 lb (70 g/m²) thin paper.

Click the Paper tab to access various paper properties.

Thick: 24 lb to 32 ib (90~ 120 g/m²) thick paper.

Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert

25 % and Gilbert 100 %.

Plain Paper: Normal plain paper. Select this type if your printer

is monochrome and printing on the 16 lb (60 g/m2) cotton paper.

Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.

Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded

paper.

First Page

This property allows you to print the first page using a different

paper type from the rest of the document. You can select the

paper source for the first page.

For example, load thick stock for the first page into the Multi-

purpose Tray, and plain paper into Tray n. Then, select Tray n in

the Source option and Multi-Purpose Tray in the First Page

option.

Scaling Printing

Scaling Printing allows you to automatically or manually scale

your print job on a page. You can choose from None

Reduce/

Copies

Enlarge, and Fit to Page

Copies allows you to choose the number of copies to be printed.

You can select 1 to 999 copies.

•

For details, see “Printing a Reduced or Enlarged Document” on

page 18.

For details, see “Fitting Your Document to a Selected Paper

Size” on page 18.

Size

Size allows you to set the size of paper you loaded in the tray.

If the required size is not listed in the Size box, click Custom

When the Custom Paper Setting window appears, set the paper

size and click OK. The setting appears in the list so that you can

select it.

Source

Make sure that Source is set to the corresponding paper tray.

Use Manual Feeder when printing on special materials like

envelopes and transparencies. You have to load one sheet at a

time into the Manual Tray or Multi-Purpose Tray.

If the paper source is set to Auto Selection, the printer

automatically picks up print material in the following tray order:

Manual Tray or Multi-Purpose Tray, Tray n.

Basic Printing

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Download as Bitmap: When this option is selected, the

driver will download the font data as bitmap images.

Documents with complicated fonts, such as Korean or

Chinese, or various other fonts, will print faster in this setting.

Graphics Tab

Use the following Graphic options to adjust the print quality for

your specific printing needs. See “Printing a Document” on

page 11 for more information on accessing printer properties.

Print as Graphics: When this option is selected, the driver

will download any fonts as graphics. When printing documents

with high graphic content and relatively few TrueType fonts,

printing performance (speed) may be enhanced in this

setting.

Click the Graphic tab to display the properties shown below.

•

Print All Text To Black: When the Print All Text To Black

option is checked, all text in your document prints solid black,

regardless of the color it appears on the screen.

Darken Text: When the Darken Text option is checked, all text

in your document is allowed to print darker than on a normal

document.

Extras Tab

You can select output options for your document. See “Printing

a Document” on page 11 for more information about accessing

the printer properties.

Click the Extras tab to access the following feature:

Quality

The higher the setting, the sharper the clarity of printed

characters and graphics. The higher setting also may increase the

time it takes to print a document.

Color Mode

You can choose color options. Setting to Color typically produces

the best possible print quality for color documents. If you want to

print a color document in grayscale, select Grayscale. If you

want to adjust the color options manually, select Manual and

click the Color Adjust or Color Matching button.

•

Color Adjust : You can adjust the appearance of images by

changing the settings in the Levels option.

•

Color Matching : You can adjust the appearance of images by

changing the settings in the Settings option.

Advanced Options

You can set advanced settings by clicking the Advanced

Options button.

Watermark

•

TrueType Options: This option determines what the driver

tells the printer about how to image the text in your document.

Select the appropriate setting according to the status of your

document. This option may be available only in

Windows 9x/Me, depending on your particular printer

model.

You can create a background text image to be printed on each

page of your document. For details, see “Using Watermarks” on

page 19.

Basic Printing

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Overlay

Using a Favorite Setting

The Favorites option, which is visible on each properties tab,

allows you to save the current properties settings for future

use.

Overlays are often used to take the place of preprinted forms and

letterhead paper. For details, see “Using Overlays” on page 20.

Output Options

To save a Favorites item:

•

Print Subset: You can set the sequence in which the pages

print. Select the print order from the drop-down list.

Change the settings as needed on each tab.

Normal (1,2,3): Your printer prints all pages from the first

page to the last page.

Reverse All Pages (3,2,1): Your printer prints all pages

from the last page to the first page.

Print Odd Pages: Your printer prints only the odd

numbered pages of the document.

Print Even Pages: Your printer prints only the even

Enter a name for the item in the Favorites input box.

numbered pages of the document.

Click Save.

About Tab

Use the About tab to display the copyright notice and the

version number of the driver.

When you save Favorites, all current driver settings are

saved.

To use a saved setting, select the item from the Favorites drop

down list. The printer is now set to print according to the

Favorites setting you selected.

Printer Tab

If you access printer properties through the Printers folder,

you can view the Printer tab. You can set the printer

configuration.

To delete a Favorites item, select it from the list and click

Delete

You can also restore the printer driver’s default settings by

selecting Printer Default from the list.

The following procedure is for Windows XP. For other Windows

OS, refer to the corresponding Windows User's Guide or online

help.

Using Help

Click the Windows Start menu.

Select Printers and Faxes

Your printer has a help screen that can be activated by clicking

the Help button in the printer properties window. These help

screens give detailed information about the printer features

provided by the printer driver.

Select your printer driver icon.

Right-click on the printer driver icon and select

Properties

You can also click

from the upper right corner of the

window, and then click on any setting.

Click the Printer tab and set the options.

Basic Printing

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Advanced Printing

This chapter explains printing options and advanced printing

tasks.

Printing Multiple Pages on One

Sheet of Paper (N-Up Printing)

You can select the number of pages to print on a single sheet

of paper. To print more than one page per sheet, the pages will

be reduced in size and arranged in the order you specify. You

can print up to 16 pages on one sheet.

NOTE

• Your printer driver Properties window that appears in this

User’s Guide may differ depending on the printer in use.

However the composition of the printer properties window is

similar.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

From the Layout tab, choose Multiple Pages per Side in

the Layout Type drop-down list.

Select the number of pages you want to print per sheet

(1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down

list.

This chapter includes:

• Printing Multiple Pages on One Sheet of Paper (N-Up

Printing)

Select the page order from the Page Order drop-down

list, if necessary.

• Printing Posters

• Printing Booklets

Check Print Page Border to print a border around each

page on the sheet.

Click the Paper tab, select the paper source, size, and

type.

• Printing on Both Sides of Paper

• Printing a Reduced or Enlarged Document

• Fitting Your Document to a Selected Paper Size

• Using Watermarks

Click OK and print the document.

• Using Overlays

Advanced Printing

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Printing Posters

Printing Booklets

This feature allows you to print a single-page document onto 4,

9, or 16 sheets of paper, for the purpose of pasting the sheets

together to form one poster-size document.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

This printer feature allows you to print your document on both

sides of the paper and arranges the pages so that the paper can

be folded in half after printing to produce a booklet.

Click the Layout tab, select Poster Printing in the

Layout Type drop-down list.

Configure the poster option:

To change the print settings from your software

application, access the printer properties. See “Printing a

Document” on page 11.

You can select the page layout from Poster<2x2>

Poster<3x3>, or Poster<4x4>. If you select

Poster<2x2>, the output will be automatically stretched

to cover 4 physical pages.

From the Layout tab, choose Booklet Printing from the

Type drop-down list.

NOTE: The booklet printing option is available when A4,

Letter, Legal, or Folio size is selected in the Size option on the

Paper tab.

Click the Paper tab, and select the paper source, size, and

type.

Click OK and print the document.

Specify an overlap in millimeters or inches to make it

easier to pasting the sheets together.

After printing, fold and staple the pages.

0.15 inches

Click the Paper tab, select the paper source, size, and

type.

Click OK and print the document. You can complete the

poster by pasting the sheets together.

Advanced Printing

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Printing on Both Sides of Paper

Printing a Reduced or Enlarged

Document

You can print on both sides of a sheet of paper. Before printing,

decide how you want your document oriented.

You can change the size of a page’s content to appear larger or

smaller on the printed page.

The options are:

•

None

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

Long Edge, which is the conventional layout used in

book binding.

•

Short Edge, which is the type often used with calendars.

From the Paper tab, select Reduce/Enlarge in the

Printing Type drop-down list.

Enter the scaling rate in the Percentage input box.

You can also click the

button.

Select the paper source, size, and type in Paper Options

Click OK and print the document.

▲

Long Edge

▲

Short Edge

NOTE

Fitting Your Document to a

Selected Paper Size

• Do not print on both sides of labels, transparencies,

envelopes, or thick paper. Paper jamming and damage to the

printer may result.

• To use double-sided printing, you can use only the following

paper sizes: A4, Letter, Legal, and Folio, with a weight of

20~24 lbs (75~90 g/m²).

This printer feature allows you to scale your print job to any

selected paper size regardless of the digital document size. This

can be useful when you want to check fine details on a small

document.

To change the print settings from your software

application, access printer properties. “Printing a

Document” on page 11.

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

From the Paper tab, select Fit to Page in the Printing

Type drop-down list.

Select the correct size from the Output size drop-down

list.

Select the paper source, size, and type in Paper Options.

From the Layout tab, select the paper orientation.

From the Double-sided Printing section, select the

binding option you want.

Click the Paper tab and select the paper source, size, and

type.

Click OK and print the document.

NOTE: If your printer does not have a duplex unit, you should

complete the printing job manually. The printer prints every

other page of the document first. After printing the first side of

your job, the Printing Tip window appears. Follow the on-

screen instructions to complete the printing job.

Advanced Printing

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Editing a Watermark

Using Watermarks

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

Click the Extras tab and click the Edit button in the

Watermark section. The Edit Watermarks window

appears.

Select the watermark you want to edit from the Current

Watermarks list and change the watermark message and

options.

The Watermark option allows you to print text over an existing

document. For example, you may want to have large gray

letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally

across the first page or all pages of a document.

There are several predefined watermarks that come with the

printer, and they can be modified, or you can add new ones to

the list.

Click Update to save the changes.

Click OK until you exit the Print window.

Using an Existing Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

Click the Extras tab, and select the desired watermark

from the Watermark drop-down list. You will see the

selected watermark in the preview image.

Deleting a Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

From the Extras tab, click the Edit button in the

Watermark section. The Edit Watermarks window

appears.

Click OK and start printing.

NOTE: The preview image shows how the page will look when

it is printed.

Select the watermark you want to delete from the Current

Watermarks list and click Delete

Click OK until you exit the Print window.

Creating a Watermark

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

Click the Extras tab, and click the Edit button in the

Watermark section. The Edit Watermarks window

appears.

Enter a text message in the Watermark Message box.

You can enter up to 40 characters. The message displays

in the preview window.

When the First Page Only box is checked, the watermark

prints on the first page only.

Select watermark options.

You can select the font name, style, size, or grayscale level

from the Font Attributes section and set the angle of the

watermark from the Message Angle section.

Click Add to add a new watermark to the list.

When you have finished editing, click OK and start

printing.

To stop printing the watermark, select (No Watermark) from

the Watermark drop-down list.

Advanced Printing

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Using a Page Overlay

After an overlay has been created, it is ready to be printed with

your document. To print an overlay with a document:

Using Overlays

Create or open the document you want to print.

What is an Overlay?

To change the print settings from your software

application, access printer properties. See “Printing a

Document” on page 11.

An overlay is text and/or images stored in the computer hard

disk drive (HDD) as a special file format that can be printed on

any document. Overlays are often used to take the place of

preprinted forms and letterhead paper. Rather than using

preprinted letterhead, you can create an overlay containing the

exact same information that is currently on your letterhead. To

print a letter with your company’s letterhead, you do not need

to load preprinted letterhead paper in the printer. You need only

tell the printer to print the letterhead overlay on your

document.

Dear ABC

Click the Extras tab.

Select the desired overlay from the Overlay drop-down

list box.

If the overlay file you want does not appear in the

Overlay list, click Edit button and Load Overlay, and

select the overlay file.

Regards

WORLD BEST

If you have stored the overlay file you want to use in an

external source, you can also load the file when you access

the Load Overlay window.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay

containing your logo or image.

After you select the file, click Open. The file appears in the

Overlay List box and is available for printing. Select the

overlay from the Overlay List box.

If necessary, click Confirm Page Overlay When

Printing. If this box is checked, a message window

appears each time you submit a document for printing,

asking you to confirm your wish to print an overlay on your

document.

Create or open a document containing text or an image for

use in a new page overlay. Position the items exactly as

you wish them to appear when printed as an overlay.

To save the document as an overlay, access printer

properties. See “Printing a Document” on page 11.

Click the Extras tab, and click Edit button in the Overlay

section.

WORLD BEST

If this box is not checked and an overlay has been

selected, the overlay automatically prints with your

document.

In the Edit Overlay window, click Create Overlay.

Click OK or Yes until printing begins.

In the Create Overlay window, type a name of up to eight

characters in the File name box. Select the destination

path, if necessary. (The default is C:\Formover).

The selected overlay downloads with your print job and

prints on your document.

Click Save. The name appears on the Overlay List box.

Click OK or Yes to finish creating.

NOTE: The resolution of the overlay document must be the

same as that of the document you will print with the overlay.

The file is not printed. Instead it is stored on your

computer hard disk drive.

Deleting a Page Overlay

You can delete page overlays that you no longer use.

NOTE: The overlay document size must be the same as the

documents you print with the overlay. Do not create an overlay

with a watermark.

In the printer properties window, click the Extras tab.

Click the Edit button in the Overlay section.

Select the overlay you want to delete from the Overlay

List box.

Click Delete Overlay.

When a confirming message window appears, click Yes

Click OK until you exit the Print window.

Advanced Printing

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Sharing the Printer

Locally

You can connect the printer directly to a selected computer,

which is called “host computer,” on the network.

Setting Up a Host Computer

Start Windows.

From the Start menu select Printers and Faxes

Double-click your printer driver icon

From the Printer menu, select Sharing

Check the Share this printer box.

The following procedure is for Windows XP. For other Windows

OS, refer to the corresponding Windows User's Guide or online

help.

Fill in the Shared Name field, and then click OK

NOTES

• Check the Operating System(s) that are compatible with

your printer. Please refer to the OS Compatibility section of

Printer Specifications in your Printer User’s Guide.

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Setting Up a Client Computer

Right-click the Windows Start button and select Explorer

Open your network folder in the left column.

Click the shared name.

From the Start menu select Printers and Faxes

Double-click your printer driver icon

From the Printer menu, select Properties

From the Ports tab, click Add Port

Select Local Port and click New Port

Fill in the Enter a port name field with the shared name.

10Click OK and click Close.

11Click Apply and click OK.

Sharing the Printer Locally

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Using Utility

Applications

Using Printer Settings Utility

Using the Printer Settings Utility, you can configure and check

print settings.

from the Start menu, select Programs or All Programs

Xerox Phaser 6110MFP Printer Settings Utility

Change the settings.

To send the changes to the printer, click the Apply button.

If an error occurs while printing, the Status Monitor window

appears, showing the error.

→

NOTES:

• To use the this program, you need:

- Windows 98 or higher To check for Operating System(s)

that are compatible with your printer, refer to Printer

Specifications in your Printer User’s Guide.

- Internet Explorer version 5.0 or higher for flash animation

in HTML Help.

Using Onscreen Help File

For more information about Printer Settings Utility, click

• If you need to know the exact name of your printer, you can

check the supplied CD-ROM.

Changing the Status Monitor

Program Settings

Select the Status Monitor icon on the Windows task bar and

Opening the Troubleshooting

Guide

right-click on the Status Monitor icon. Select Option

The following window opens.

Double click the Status Monitor icon on the Windows task bar.

Double click this icon.

Or, from the Start menu, select Programs or All Programs

→

Xerox Phaser 6110MFP

→

Troubleshooting Guide.

•

Display when job is finished for network printer shows

the Status Monitor balloon when your job is complete.

Display when error occurs during printing shows the

Status Monitor balloon when an error occurs during

printing.

•

Schedule an automatic status checking every allows

the computer to update the printer status regularly.

Setting the value close to 1 second causes the computer

to check the printer status more frequently, thereby

allowing a faster response to any printer error.

Using Utility Applications

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Scanning

Scanning with your machine lets you turn pictures and text into

digital files on your computer. Then you can fax or e-mail the

files, display them on your web site or use them to create

projects that you can print using the WIA driver.

Scanning Using the WIA Driver

Your machine also supports the Windows Image Acquisition

(WIA) driver for scanning images. WIA is one of the standard

components provided by Microsoft® Windows® XP and works

with digital cameras and scanners. Unlike the TWAIN driver, the

WIA driver allows you to scan and easily manipulate images

without using additional software.

This chapter includes:

• Scanning Process with TWAIN-enabled Software

• Scanning Using the WIA Driver

NOTE: The WIA driver works only on Windows XP with USB

port.

NOTES

Load the document(s) face up into the ADF.

• Check the Operating System(s) that are compatible

with your printer. Please refer to the OS Compatibility

section of Printer Specifications in your Printer User’s

Guide.

• You can check your printer name in the supplied CD-

ROM.

• The maximum resolution that can be achieved

depends upon various factors, including computer

speed, available disk space, memory, the size of the

image being scanned, and bit depth settings. Thus,

depending on your system and what you are scanning,

you may not be able to scan at certain resolutions,

especially using enhanced dpi.

Place a single document face down on the document

glass.

From the Start menu on your desktop window, select

Settings

Control Panel, and then Scanners and

Cameras

Double click your scanner driver icon. The Scanner and

Camera Wizard launches.

Choose your scanning preferences and click Preview to

see how your preferences affect the picture.

Click Next.

Enter a picture name, and select a file format and

destination to save the picture.

Follow the on-screen instructions to edit the picture after it

is copied to your computer.

Scanning Process with TWAIN-

enabled Software

NOTE: If you want to cancel the scan job, press the Cancel

button on the Scanner and Camera Wizard.

If you want to scan documents using other software, you will

need to use TWAIN-compliant software, such as Adobe

PhotoDeluxe or Adobe Photoshop. The first time you scan with

your machine, select it as your TWAIN source in the application

you use.

The basic scanning process involves a number of steps:

Make sure that your machine and computer are turned on

and properly connected to each other.

Load the document(s) face up into the ADF.

Place a single document face down on the document

glass.

Open an application, such as PhotoDeluxe or Photoshop.

Open the TWAIN window and set the scan options.

Scan and save your scanned image.

NOTE: You need to follow the program’s instructions for

acquiring an image. Please refer to the user’s guide of the

application.

Scanning

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Using Your Printer in

Linux

Installing the Unified Linux

Driver

You can use your machine in a Linux environment.

Installing the Unified Linux Driver

Make sure that you connect your machine to your

computer. Turn both the computer and the machine on.

When the Administrator Login window appears, type in

root in the Login field and enter the system password.

This chapter includes:

• Getting Started

• Installing the Unified Linux Driver

• Using the Unified Driver Configurator

• Configuring Printer Properties

• Printing a Document

NOTE: You must log in as a super user (root) to install the

printer software. If you are not a super user, ask your system

administrator.

• Scanning a Document

Insert the printer software CD-ROM. The CD-ROM will

automatically run.

If the CD-ROM does not automatically run, click the

icon at the bottom of the desktop. When the Terminal

screen appears, type in:

Getting Started

The supplied CD-ROM provides you with Xerox’s Unified Linux

Driver package for using your machine with a Linux computer.

If the CD-ROM is secondary master and the location to

mount is /mnt/cdrom,

Xerox’s Unified Linux Driver package contains printer and

scanner drivers, providing the ability to print documents and

scan images. The package also delivers powerful applications

for configuring your machine and further processing of the

scanned documents.

[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/

cdrom

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./install.sh

After the driver is installed on your Linux system, the driver

package allows you to monitor a number of machine devices via

fast ECP parallel ports and USB simultaneously.

NOTE: The installation program runs automatically if you

have an autorun software package installed and configured.

The acquired documents can then be edited, printed on the

same local or network machine devices, sent by e-mail,

uploaded to an FTP site, or transferred to an external OCR

system.

When the welcome screen appears, click Next.

The Unified Linux Driver package is supplied with a smart and

flexible installation program. You don't need to search for

additional components that might be necessary for the Unified

Linux Driver software: all required packages will be carried onto

your system and installed automatically; this is possible on a

wide set of the most popular Linux clones.

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When the installation is complete, click Finish.

Uninstalling the Unified Linux Driver

When the Administrator Login window appears, type in

root in the Login field and enter the system password.

NOTE: You must log in as a super user (root) to install the

printer software. If you are not a super user, ask your system

administrator.

Insert the printer software CD-ROM. The CD-ROM will

automatically run.

If the CD-ROM does not automatically run, click the

icon at the bottom of the desktop. When the Terminal

screen appears, type in:

If the CD-ROM is secondary master and the location to

mount is /mnt/cdrom,

The installation program has added the Unified Driver

Configurator desktop icon and Xerox Unified Driver group

to the system menu for your convenience. If you have

any difficulties, consult the onscreen help that is available

through your system menu or can otherwise be called

from the driver package windows applications, such as

[root@localhost root]#mount -t iso9660 /dev/hdc /mnt/

cdrom

[root@localhost root]#cd /mnt/cdrom/Linux

[root@localhost root]#./uninstall.sh

Unified Driver Configurator or Image Manager

NOTE: The installation program runs automatically if you

have an autorun software package installed and configured.

Click Uninstall

Click Next

Click Finish.

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Printers Configuration

Printers configuration has the two tabs: Printers and Classes

Using the Unified Driver

Configurator

Printers Tab

You can see the current system’s printer configuration by

clicking on the printer icon button on the left side of the Unified

Driver Configurator window.

Unified Linux Driver Configurator is a tool primarily intended for

configuring Printer or MFP devices. Since an MFP device

combines the printer and scanner, the Unified Linux Driver

Configurator provides options logically grouped for printer and

scanner functions. There is also a special MFP port option

responsible for the regulation of access to an MFP printer and

scanner via a single I/O channel.

Switches to Printer

configuration.

After installing the Unified Linux driver, the Unified Linux Driver

Configurator icon will automatically be created on your desktop.

Shows all of the

installed printer.

Opening the Unified Driver

Configurator

Shows the status,

model name and

URI of your printer.

Double-click Unified Driver Configurator on the

desktop.

You can also click the Startup Menu icon and select Xerox

Unified Driver and then Unified Driver Configurator

Press each button on the Modules pane to switch to the

corresponding configuration window.

You can use the following printer control buttons:

•

Refresh: renews the available printers list.

Add Printer: allows you to add a new printer.

Remove Printer: removes the selected printer.

Printers Configuration button

Set as Default: sets the current printer as a default

Scanners Configuration button

Ports Configuration button

printer.

•

Stop/Start: stops/starts the printer.

Test: allows you to print a test page to check if the

machine is working properly.

•

Properties: allows you to view and change the printer

properties. For details, see page 28.

You can use the onscreen help by clicking Help

After changing the configurations, click Exit to close the

Unified Driver Configurator.

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Classes Tab

The Classes tab shows a list of available printer classes.

Ports Configuration

In this window, you can view the list of available ports, check

the status of each port and release a port that is stalled in busy

state when its owner is terminated for any reason.

Shows all of the

printer classes.

Switches to

ports

configuration.

Shows all of the

available ports.

Shows the status of the

class and the number of

printers in the class.

Shows the port type,

device connected to

the port and status

•

Refresh : Renews the classes list.

Add Class... : Allows you to add a new printer class.

Remove Class : Removes the selected printer class.

•

Refresh : Renews the available ports list.

Release port : Releases the selected port.

Sharing Ports Between Printers and Scanners

Scanners Configuration

In this window, you can monitor the activity of scanner devices,

view a list of installed Xerox MFP devices, change device

properties, and scan images.

Your machine may be connected to a host computer via the

parallel port or USB port. Since the MFP device contains more

than one device (printer and scanner), it is necessary to

organize proper access of “consumer” applications to these

devices via the single I/O port.

The Xerox Unified Linux Driver package provides an appropriate

port sharing mechanism that is used by Xerox printer and

scanner drivers. The drivers address their devices via so-called

MFP ports. The current status of any MFP port can be viewed

via the Ports Configuration. The port sharing prevents you from

accessing one functional block of the MFP device, while another

block is in use.

Switches to

Scanners

configuration.

Shows all of the

installed scanners.

When you install a new MFP device onto your system, it is

strongly recommended you do this with the assistance of an

Unified Driver Configurator. In this case you will be asked to

choose I/O port for the new device. This choice will provide the

most suitable configuration for MFP’s functionality. For MFP

scanners I/O ports are being chosen by scanner drivers

automatically, so proper settings are applied by default.

Shows the vendor,

model name and type

of your scanner.

•

Properties... : Allows you to change the scan properties

and scan a document. See page 29.

Drivers... : Allows you to monitor the activity of the scan drivers.

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Configuring Printer Properties

Printing a Document

Using the properties window provided by the Printers

configuration, you can change the various properties for your

machine as a printer.

Printing from Applications

There are a lot of Linux applications that you are allowed to

print from using Common UNIX Printing System (CUPS). You

can print on your machine from any such application.

Open the Unified Driver Configurator.

If necessary, switch to Printers configuration.

Select your machine on the available printers list and click

From the application you are using, select Print from the

File menu.

Properties

The Printer Properties window opens.

Select Print directly using lpr

In the LPR GUI window, select the model name of your

machine from the Printer list and click Properties

Click.

The following five tabs display at the top of the window:

•

General: allows you to change the printer name, location

and description. The name entered in this tab displays on

the printer list in Printers configuration.

•

Connection: allows you to view or select another port. If

you change the printer port from USB to parallel or vice

versa while in use, you must re-configure the printer port

in this tab.

Change the printer and print job properties.

•

Driver: allows you to view or select another printer

driver. By clicking Options, you can set the default

device options.

Jobs: shows the list of print jobs. Click Cancel job to

cancel the selected job and select the Show completed

jobs check box to see previous jobs on the job list.

Classes: shows the class that your printer is in. Click

Add to Class to add your printer to a specific class or

click Remove from Class to remove the printer from the

selected class.

Click OK to apply the changes and close the Printer

Properties Window.

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The following four tabs display at the top of the window.

•

General - allows you to change the paper size, the paper

type, and the orientation of the documents, enables the

duplex feature, adds start and end banners, and changes

the number of pages per sheet.

Scanning a Document

You can scan a document using the Unified Driver Configurator

window.

•Text - allows you to specify the page margins and set the

Double-click the Unified Driver Configurator on your

desktop.

text options, such as spacing or columns.

•

Graphics - allows you to set image options that are used

when printing images/files, such as color options, image

size, or image position.

Click the

button to switch to Scanners Configuration.

Select the scanner on the list.

•Device: allows you to set the print resolution, paper

source, and destination.

Click Apply to apply the changes and close the Properties

window.

Click OK in the LPR GUI window to start printing.

The Printing window appears, allowing you to monitor the

status of your print job.

Click your

scanner.

To abort the current job, click Cancel

Printing Files

You can print many different types of files on the Xerox machine

device using the standard CUPS way - directly from the

command line interface. The CUPS lpr utility allows you do that.

But the drivers package replaces the standard lpr tool by a

much more user-friendly LPR GUI program.

To print any document file:

Type lpr <file_name> from the Linux shell command

line and press Enter. The LPR GUI window appears.

When you have only one MFP device and it is connected

to the computer and turned on, your scanner appears on

the list and is automatically selected.

When you type only lpr and press Enter, the Select

file(s) to print window appears first. Just select any files

If you have two or more scanners attached to your

computer, you can select any scanner to work at any

time. For example, while acquisition is in progress on the

first scanner, you may select the second scanner, set the

device options and start the image acquisition

simultaneously.

you want to print and click Open

In the LPR GUI window, select your printer from the list,

and change the printer and print job properties.

For details about the properties window, see page 28.

Click OK to start printing.

Click Properties.

Load the document to be scanned face up into the ADF

(Automatic Document Feeder) or face down on the

document glass.

Click Preview in the Scanner Properties window.

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The document is scanned and the image preview appears

in the Preview Pane.

10When you are finished, click Save on the toolbar.

11Select the file directory where you want to save the image

and enter the file name.

12Click Save.

Adding Job Type Settings

You can save your scan option settings to retrieve for a later

scanning.

To save a new Job Type setting:

Change the options from the Scanner Properties window.

Click Save As

Enter the name for your setting.

Click OK

Drag the pointer to

set the image area

to be scanned.

Your setting is added to the Saved Settings drop-down

list.

To save a Job Type setting for the next scan job:

Select the setting you want to use from the Job Type drop-

down list.

Change the scan options in the Image Quality and Scan

Area sections.

The next time you open the Scanner Properties window,

the saved setting is automatically selected for the scan

job.

•Image Quality: allows you to select the color

composition and the scan resolution for the image.

To delete a Job Type setting:

•

Scan Area: allows you to select the page size. The

Advanced button enables you to set the page size

manually.

Select the setting you want to delete from the Job Type

drop-down list.

Click Delete

If you want to use one of the preset scan option settings,

select from the Job Type drop-down list. For details about

the preset Job Type settings, see page 30.

The setting is deleted from the list

You can restore the default setting for the scan options

Using the Image Manager

The Image Manager application provides you with menu

commands and tools to edit your scanned image.

by clicking Default

When you have finished, click Scan to start scanning.

The status bar appears on the bottom left of the window

to show you the progress of the scan. To cancel scanning,

click Cancel

The scanned image appears in the new Image Manager

tab.

Use these tools to

edit the image.

If you want to edit the scanned image, use the toolbar.

For further details about editing an image, see page 30.

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You can use the following tools to edit the image:

Tools Function

Saves the image.

Cancels your last action.

Restores the action you canceled.

Allows you to scroll through the image.

Crops the selected image area.

Zooms the image out.

Zooms the image in.

Allows you to scale the image size; you can

enter the size manually, or set the rate to

scale proportionally, vertically, or

horizontally.

Allows you to rotate the image; you can

select the number of degrees from the drop-

down list.

Allows you to flip the image vertically or

horizontally.

Allows you to adjust the brightness or

contrast of the image, or to invert the

image.

Shows the properties of the image.

For further details about the Image Manager application, refer

to the onscreen help.

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Double-click the MAC_Printer folder.

Double-click the Xerox Phaser 6110MFP icon.

Using Your Printer with

a Macintosh

Your printer supports Macintosh systems with a built-in USB

interface or 10/100 Base-TX network interface card. When you

print a file from a Macintosh computer, you can use the CUPS

driver by installing the PPD file.

Enter the password and click OK

The Xerox Phaser 6110MFP Installer window opens. Click

Continue and then click Continue

Select Uninstall and then click Uninstall

When the uninstallation is done, click Quit

Install the Scan driver

This chapter includes:

• Installing Software for Macintosh

• Setting Up the Printer

• Printing

Make sure that you connect your printer to the computer.

Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click CD-ROM icon that appears on your

Macintosh desktop.

• Scanning

Double-click the MAC_Installer folder.

Double-click the MAC_Twain folder.

Installing Software for

Macintosh

Double-click the Xerox ScanThru Installer icon.

Enter the password and click OK

Click Continue

Click Install

The CD-ROM that came with your printer provides you with the

PPD file that allows you to use the CUPS driver or Apple

LaserWriter driver, for printing on a Macintosh computer.

10Click Continue.

11After the installation is finished, click Quit.

Also, it provides you with the Twain driver for scanning on a

Macintosh computer.

Uninstalling the Scan driver

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click CD-ROM icon that appears on your

Macintosh desktop.

Install the Printer driver

Make sure that you connect your printer to the computer.

Turn on your computer and printer.

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click CD-ROM icon that appears on your

Macintosh desktop.

Double-click the MAC_Installer folder.

Double-click the MAC_Twain folder.

Double-click the Xerox ScanThru Installer icon.

Double-click the MAC_Installer folder.

Enter the password and click OK

Click Continue

Select Uninstall from the Installation Type and then Click

Uninstall

Click Continue

Double-click the MAC_Printer folder.

Double-click the Xerox Phaser 6110MFP icon.

Enter the password and click OK

The Xerox Phaser 6110MFP Installer window opens. Click

Continue and then click Continue

Select Easy Install and click Install

10When the uninstallation is done, click Quit.

10After the installation is finished, click Quit.

Uninstalling the Printer driver

Uninstall is required if you are upgrading the software, or if

installation fails.

Insert the CD-ROM which came with your printer into the

CD-ROM drive.

Double-click CD-ROM icon that appears on your

Macintosh desktop.

Double-click the MAC_Installer folder.

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Setting Up the Printer

Printing

Set up for your printer will be different depending on which

cable you use to connect the printer to your computer—the

network cable or the USB cable.

NOTES: The Macintosh printer’s properties window that

appears in this User’s Guide may differ depending on the

printer in use. However the composition of the printer

properties window is similar.

For a Network-connected Macintosh

Follow the instructions on “Installing Software for

Macintosh” on page 32 to install the PPD and Filter files on

your computer.

Open Print Setup Utility from the Utilities folder.

Printing a Document

When you print with a Macintosh, you need to check the printer

software setting in each application you use. Follow these steps

to print from a Macintosh.

Click Add on the Printer List

Select the IP Printing tab.

Select Socket/HP Jet Direct in Printer Type

WHEN PRINTING A DOCUMENT CONTAINING MANY

PAGES, PRINTING PERFORMANCE MAY BE

ENHANCED BY CHOOSING SOCKET FOR PRINTER

TYPE OPTION.

Enter the printer’s IP address in the Printer Address

field.

Enter the queue name in the Queue Name field. If you

cannot determine the queue name for your printer server,

try using the default queue first.

Open a Macintosh application and select the file you want

to print.

Open the File menu and click Page Setup

Setup in some applications).

(Document

Choose your paper size, orientation, scaling, and other

options and click OK

Select Xerox in Printer Model and your printer in Model

Name

Click Add

10Your printer’s IP address appears on the Printer List, and

Make sure that your

printer is selected.

is set as the default printer.

For a USB-connected Macintosh

Follow the instructions on “Installing Software for

Macintosh” on page 32 to install the PPD and Filter files on

your computer.

Open Print Setup Utility from the Utilities folder.

Click Add on the Printer List

Select the USB tab.

▲

Mac OS 10.3

Select Xerox in Printer Model and your printer in Model

Name

Click Add

Open the File menu and click Print.

Choose the number of copies you want and indicate which

pages you want to print.

Click Print when you finish setting the options.

Your printer appears on the Printer List, and is set as the

default printer.

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Printer Features Setting

The Printer Features tab provides options for selecting the

paper type and adjusting print quality.

Changing Printer Settings

You can use advanced printing features when using your

printer.

Select Printer Features from the Presets drop-down list to

access the following features:

From your Macintosh application, select Print from the File

menu. The printer name which appears in the printer properties

window may differ depending on the printer in use. Except for

the name, the composition of the printer properties window is

similar.

Layout Setting

The Layout tab provides options to adjust how the document

appears on the printed page. You can print multiple pages on

one sheet of paper.

▲

Mac OS 10.3

Select Layout from the Presets drop-down list to access the

following features. For details, see “Printing Multiple Pages on

One Sheet of Paper” on the next column.

Paper Type

Set Type to correspond to the paper loaded in the tray from

which you want to print. This will let you get the best quality

printout. If you load a different type of print material, select the

corresponding paper type.

Resolution(Quality)

You can select the printing resolution. The higher the setting, the

sharper the clarity of printed characters and graphics. The higher

setting also may increase the time it takes to print a document.

Color Mode

You can set the color options. Setting to Color typically produces

the best possible print quality for color documents. If you want to

print a color document in grayscale, select Grayscale

▲

Mac OS 10.3

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Printing Multiple Pages on One Sheet

of Paper

You can print more than one page on a single sheet of paper.

This feature provides a cost-effective way to print draft pages.

Scanning

If you want to scan documents using other software, you will

need to use TWAIN-compliant software, such as Adobe

PhotoDeluxe or Adobe Photoshop. The first time you scan with

your machine, select it as your TWAIN source in the application

you use.

From your Macintosh application, select Print from the

File menu.

Select Layout

The basic scanning process involves a number of steps:

• Place your photograph or page on the document glass or

ADF.

• Open an application, such as PhotoDeluxe or Photoshop.

• Open the TWAIN window and set the scan options.

• Scan and save your scanned image.

NOTE: You need to follow the program’s instructions for

acquiring an image. Please refer to the User’s Guide of the

application.

▲

Mac OS 10.3

Select the number of pages you want to print on one sheet

of paper on the Pages per Sheet drop-down list.

Select the page order from the Layout Direction option.

To print a border around each page on the sheet, select

the option you want from the Border drop-down list.

Click Print, and the printer prints the selected number of

pages on one side of each page.

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SOFTWARE SECTION

INDEX

paper type, set

Macintosh 34

print 29

poster, print 17

advanced printing, use 16

Layout properties, set

Macintosh 34

Windows 12

Linux

document 11

fit to page 18

from Macintosh 33

from Windows 11

N-up

Macintosh 35

Windows 16

overlay 20

driver, install 24

printer properties 28

printing 28

booklet printing 17

scanning 29

canceling

scan 23

Macintosh

driver

poster 19

PRN 12

scaling 18

install 32

uninstall 32

printing 33

document, print

Macintosh 33

watermark 19

print resolution 29

printer driver, install

Linux 24

printer properties

Linux 28

printer properties, set

Macintosh 34

Windows 12

printer resolution, set

Macintosh 34

Windows 14

Windows 11

scanning 35

setting up the printer 33

MFP driver, install

Linux 24

double-sided printing 18

Extras properties, set 14

n-up printing

Macintosh 35

Windows 16

favorites settings, use 15

printer software

install

Macintosh 32

Windows 4, 10

uninstall

Graphics properties, set 14

orientation, print 29

Windows 12

overlay

Macintosh 32

Windows

printing

booklets 17

create 20

delete 20

print 20

help, use 15

double-sided 18

from Linux 28

install

printer driver

Macintosh 32

Paper properties, set 13

paper size, set 13

print 29

resolution

printing 29

Windows

installing

Linux software 24

paper source, set 29

Windows 13

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scanning

Linux 29

TWAIN 23

WIA driver 23

scanning from Macintosh 35

setting

darkness 14

favorites 15

image mode 14

resolution

Macintosh 34

Windows 14

toner save 14

true-type option 14

software

install

Macintosh 32

Windows 4, 10

reinstall

Windows

system requirements

Macintosh 32

uninstall

Macintosh 32

Windows

status monitor, use 22

toner save, set 14

TWAIN, scan 23

uninstall, software

Macintosh 32

Windows

uninstalling

MFP driver

Linux 25

watermark

create 19

delete 19

edit 19

print 19

WIA, scan 23

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