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WorkCentre 480cx
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ABLE OF ONTENTS
T
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Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Safety Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
1. Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Set Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1-1
Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1-1
Control Locations and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1-2
Choosing a Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1-4
Setting Up Your Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 1-4
Document Input Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-4
Paper Exit Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-5
Document Exit Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Telephone Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-6
Extension Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-7
PC Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-7
AC Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-11
Installing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Storing Ink Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-18
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-20
Using the Automatic Paper Feeder . . . . . . . . . . . . . . . . . . . . . . . 1-20
Loading Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23
Using the Manual Paper Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . 1-25
Paper Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-27
Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-28
Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-28
Guidelines for Special Paper and other Media . . . . . . . . . . . . . . . . . . .. 1-30
Installing Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-31
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-31
Overview of WorkCentre 480cx Drivers . . . . . . . . . . . . . . . . . . . . . .. 1-32
Software Included With the WorkCentre 480cx . . . . . . . . . . . . . . . . .. 1-32
Software Installation Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-33
In Windows 3.x, Windows 95/98, or Windows NT 4.0 . . . . . . . . . 1-33
Uninstalling Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-34
Using the Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-36
System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-38
Ringer Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-38
Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-39
Arrange Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-41
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Clean Head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-43
Select Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-43
Adjusting Speaker Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-44
Setting the Clock Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-44
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-45
Setting the System ID (Your Number and Name) . . . . . . . . . . . . . . .. 1-46
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-48
To Print Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50
User Options (System Data) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1-51
Setting an Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-51
Selectable Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-52
2. Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Making a Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 2-1
3. Sending a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Options for Sending a Fax Using the WorkCentre 480cx . . . . . . . . . . .. . 3-1
Manual Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-2
Preparing Documents for Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-2
Sending a Fax Manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-3
Sending a Fax Using a One-Touch Number . . . . . . . . . . . . . . . . . . .. . 3-4
Sending a Fax Using a SpeedDial Number . . . . . . . . . . . . . . . . . . .. . 3-5
Sending a Fax Using Group Dialing
(Multi-Address Transmission) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-5
Sending a Fax After Talking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-7
Canceling a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-8
Confirming a Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 3-8
Memory Transmission (Broadcasting) . . . . . . . . . . . . . . . . . . . . . . . .. 3-10
Delayed Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-12
Adding Documents To a Standby Operation . . . . . . . . . . . . . . . . . . .. 3-14
Canceling a Standby Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-15
Configuring Automatic Dialing Features . . . . . . . . . . . . . . . . . . . . . . . .. 3-16
One-Touch Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-16
Storing a Number for One-Touch Dialing . . . . . . . . . . . . . . . . . . . 3-16
Dialing a One-Touch Number. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17
Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-19
Storing a Number for Speed Dialing. . . . . . . . . . . . . . . . . . . . . . . 3-19
Dialing a Speed-Dial Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-20
Group Dialing (for Multi-Address Transmission) . . . . . . . . . . . . . . . .. 3-20
Storing One-Touch or Speed Dial Numbers for Group Dialing. . . 3-20
Setting Document Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . .. 3-23
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Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-23
Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-25
Using the Number Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-25
Entering Alphanumeric Characters. . . . . . . . . . . . . . . . . . . . . . . . 3-26
Keypad Character Assignments. . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Entering Numbers. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-28
Editing Numbers or Names . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Inserting a Pause . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-29
Other Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-30
Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-30
Redial Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-30
Searching for a Number in Memory . . . . . . . . . . . . . . . . . . . . . . . . .. 3-31
Searching Sequentially through Memory . . . . . . . . . . . . . . . . . . . 3-31
Searching by the First Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-31
Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-32
Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-33
Automatic Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-33
Priority Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-34
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-36
What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-36
Being Polled By a Remote Machine (TX POLL) . . . . . . . . . . . . . . . .. 3-36
Adding Documents To the Job to be Polled . . . . . . . . . . . . . . . . . . .. 3-38
Cancelling a Job Already in Memory Which is Waiting to be Polled .. 3-38
PC Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-40
What is LaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-40
LaserFAX Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-40
Sending Faxes with LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-41
Fax Conversion Dialog Advanced Features . . . . . . . . . . . . . . . . . . .. 3-45
Cover Sheet Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-46
The Send Options Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47
The Attach Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48
The Keep Button. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-50
LaserFAX Application Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-51
LaserFAX Application Toolbar Features. . . . . . . . . . . . . . . . . . . . 3-52
The LaserFAX Phonebook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-55
Adding Entries to the Phonebook. . . . . . . . . . . . . . . . . . . . . . . . . 3-55
Troubleshooting LaserFAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-55
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4. Receiving a Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-1
Options for Receiving a Fax Using the WorkCentre 480cx . . . . . . . . . .. . 4-1
Reception Modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 4-2
Determining the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 4-3
Receiving Automatically in FAX Mode . . . . . . . . . . . . . . . . . . . . . . .. . 4-4
Receiving Automatically in TEL/FAX Mode . . . . . . . . . . . . . . . . . . . .. . 4-4
Receiving Manually in TEL Mode . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 4-5
Receiving Automatically in ANS/FAX Mode . . . . . . . . . . . . . . . . . . .. . 4-6
Receiving a Fax When the Machine is Out of Paper . . . . . . . . . . . . .. . 4-7
Distinctive Ring Pattern Detection (DRPD) . . . . . . . . . . . . . . . . . . . .. . 4-8
Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 4-9
What is Polling? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 4-9
Polling Remote Machines (CONT. POLL) . . . . . . . . . . . . . . . . . . . . .. . 4-9
PC Fax Reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4-13
What isLaserFAX Lite? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4-13
LaserFAX Lite Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4-13
Receiving Faxes With the WorkCentre480cx . . . . . . . . . . . . . . . . . .. 4-14
Troubleshooting LaserFAX Lite . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 4-16
5. Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1
Printing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 5-1
Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 5-2
Windows 95/98 and 3.x Printer Settings . . . . . . . . . . . . . . . . . . . . . .. . 5-3
Windows NT 4.0 Printer Settings . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5-15
The Xerox WorkCentre Control
Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 5-21
Starting the Xerox WorkCentre 480cx Control Program. . . . . . . . 5-21
Xerox WorkCentre 480cx Control Program Window . . . . . . . . . . 5-22
Using the DOS Printing tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27
Using the About Tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-29
6. Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1
Windows 95/98 and NT Installations . . . . . . . . . . . . . . . . . . . . . . . . .. . 6-2
Windows 3.x Installations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 6-2
User Guide Information for Scanning . . . . . . . . . . . . . . . . . . . . . . . .. . 6-3
Overview of Scanning Applications . . . . . . . . . . . . . . . . . . . . . . . . . .. . 6-3
Pagis Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6-3
The WorkCentre 480cx TWAIN Scanner Application . . . . . . . . . .. 6-4
TextBridge Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6-5
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Scanning With the WorkCentre 480cx . . . . . . . . . . . . . . . . . . . . . . . . . .. . 6-6
Scanning With Pagis Pro Version 2.0. . . . . . . . . . . . . . . . . . . . . .. 6-6
Starting the WorkCentre 480cx TWAIN Scanner Application. . . .. 6-8
WorkCentre 480cx TWAIN Scanner Application Features . . . . . . . . . .. 6-12
The WorkCentre 480cx TWAIN Scanner Window . . . . . . . . . . . . 6-14
WorkCentre 480cx TWAIN Scanner Help . . . . . . . . . . . . . . . . . . 6-15
Scanner Control Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6-16
The Basic Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-17
The Image Quality Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-28
The Filters Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-42
Preview Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 6-47
Image Control Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-48
7. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1
Clearing Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 7-2
Document Jams While Sending a Fax . . . . . . . . . . . . . . . . . . . . . . .. . 7-2
Paper Jams While the Machine is Printing . . . . . . . . . . . . . . . . . . . .. . 7-3
If Jammed in the Paper Feed Area at the Rear of the Machine . .. 7-3
If Paper is Jammed in the Printer Output Area. . . . . . . . . . . . . . .. 7-5
If Paper is Jammed Inside the Machine . . . . . . . . . . . . . . . . . . . .. 7-6
Tips for Avoiding Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 7-7
LCD Display Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 7-8
Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7-12
Printer Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7-15
Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7-18
Paper Feeding Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7-22
Scanning Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 7-24
8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8-1
Clearing Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 8-1
Cleaning the Document Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 8-2
Managing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 8-7
Tips for your print cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8-7
Print Cartridge Nozzle Test . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8-7
Cleaning the Print Heads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8-8
Replacing the Print Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-17
Cartridge Alignment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-19
ADF Rubber Retard Pad Replacement . . . . . . . . . . . . . . . . . . . . 8-22
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9. Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-1
FCC Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-3
Send Header Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-3
Data Coupler Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-3
Radio Frequency Emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-6
Canadian Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . 9-7
Safety and Legal Requirements for the UK . . . . . . . . . . . . . . . . . . . . . .. . 9-9
The Electricity at Work Regulation
(in England and Wales) UK ONLY . . . . . . . . . . . . . . . . . . . . . . . . . .. 9-13
Electricity at Work Regulations: . . . . . . . . . . . . . . . . . . . . . . . . . . 9-13
European Product Marking Requirements . . . . . . . . . . . . . . . . . . . . . . .. 9-17
CTR 21 Annex II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9-17
CTR 21 Annex III . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9-17
Telephone Connectivity Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9-19
The WorkCentre Telephone Connectors . . . . . . . . . . . . . . . . . . . . . .. 9-20
10. Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-1
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Preface
Safety Notes
Your WorkCentre 480cx and supplies are designed and tested to meet strict
safety requirements. Included are safety agency examination and approval
and compliance to established environmental standards. Please read the
following instructions carefully before operating the WorkCentre 480cx,
and refer to them as needed to ensure the continued safe operation of your
WorkCentre.
Follow all warnings and instructions marked on or supplied with the
product.
Symbols Used:
Caution
= Warning
!
!!
Unplug the WorkCentre 480cx from the wall outlet before cleaning.
Always use materials specifically designated for this product. Use of other
materials may result in poor performance and could create a hazardous
situation.
Do not use aerosol cleaners. Follow the instructions in this User Guide for
proper cleaning methods. Never spray anything onto or inside of the
WorkCentre 480cx.
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Use supplies or cleaning materials only as directed. Keep all supplies and
materials out of reach of children.
Do not use the WorkCentre 480cx near water, in wet locations, or outdoors.
Do not place the WorkCentre 480cx on an unstable cart, stand, or table.
The WorkCentre 480cx may fall, causing personal injury or serious damage
to the machine.
This product is equipped with a grounding type plug. The plug will fit only
into a grounded power outlet. This is a safety feature. To avoid risk of
electric shock, contact your electrician to replace the receptacle if you are
unable toinsert the plug into the outlet. Never use an adapter to connect the
WorkCentre to a power source receptacle that lacks a ground connection
terminal.
The WorkCentre 480cx should be operated from the type of power source
indicated on the label. If you are not sure of the type of power available,
consult your local power company.
Do not allow anything to rest on the power cord. Do not locate the
WorkCentre 480cx where people will step on the cord.
The power supply cord is the disconnect device for this equipment.
Ensure that the WorkCentre 480cx is installed near an outlet and is easily
accessible.
Yo u r m ac h i n e is equipped with an energy saving device to conserve power
when the machine is not in use. The machine may be left on continuously.
Slots and openings in the cabinet and in the back and sides of the
WorkCentre are provided for ventilation. To ensure reliable operation of the
WorkCentre and to protect it from overheating, these openings must not be
blocked or covered. The WorkCentre 480cx should never be located near or
over a radiator or heat register. The WorkCentre 480cx should not be placed
in a built-in installation unless proper ventilation is provided.
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Never push objects of any kind into the slots of the WorkCentre 480cx as
they may touch dangerous voltage points or short out parts which could
result in a fire or electric shock.
Never spill liquid of any kind on the WorkCentre 480cx.
Never remove covers or guards that require a tool for removal. There are
no casual operator serviceable areas within the covers of the WorkCentre
480cx.
Never defeat interlock switches. This Machine is designed to restrict
operator access to unsafe areas. Covers, guards, and interlock switches are
provided to ensure that the machine will not operate with covers opened.
Use of an extension cord with this WorkCentre is not recommended or
authorized.
Avoid direct viewing of the document lights. The lamps are bright and,
while not harmful, they may cause an annoying afterimage. Always keep
the document cover closed during operation and storage.
If you need additional safety information concerning the WorkCentre or
Xerox supplied materials, you may call the following toll-free number.
In the United States or Canada: 1 - 800 - 828 - 6571
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Chapter 1
1
Getting Started
Set Up Your Machine
Unpacking
WC480cx Quick
Installation Guide
Ink Cartridges
WC480cx Quick
Reference Guide
WorkCentre
01
02
03
04
05
06
11
07
12
08
13
09
14
10
15
16
17
18
19
20
Document exit tray
Document Input tray
CD-ROMs*1
One-touch label
Replacement ADF
Rubber Pads
Power cord*2
*2
PC c able
Telephoneline cord
*1 Two CD ROMs containing Installer, Software and Online User Guide.
*2 Appearance may vary according to country.
1-1
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Control Locations and Functions
Take a moment to familiarize yourself with the main components and their
locations.
Front View
Document
Input Tray
Paper Feeder
Extension Tray
Automatic
Document
Feeder
Automatic
Paper
Feeder
Paper
Guide
Document
Guide
Envelope
Guide
Control
Panel
Cartridge
Storage
Area
Document
Ex it Tr ay
Paper Exit Tray
Note:
Your machine may look slightly different than the illustration.
1-2
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Rear View
1
Power Cord
Connector
PC Cable
Connector
EXT
Jack
LINE
Jack
Inside
Color Ink
Cartridge
Black Ink
Cartridge
Control
Panel
Cover
Set Up Your Machine
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Choosing a Location
To help guarantee trouble-free operation of your machine, place it on a flat,
stable surface near your workstation. Leave enough space to allow for easy
paper loading, paper unloading, and opening of the front cover.
Do not place your machine:
In direct sunlight.
Near heat sources or air conditioners.
In dusty or dirty environments.
Setting Up Your Machine
Document Input Tray
Insert the two tabs on the tray into the slots as shown. Fold out the
extension tray, if necessary.
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Paper Exit Tray
Slide the Paper Exit Tray out from the base of the machine. If desired, fold
out the extension tray.
1
Document Exit Tray
Insert the two tabs on the document exit tray into the slots on the front of
your machine. Fold out the extension tray, if necessary.
Set Up Your Machine
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Telephone Line
Note: There are many possible ways to connect telephone accessories to
the WorkCentre 480cx. Refer to Telephone Connectivity Guidelines on
page 9-19 for more detailed connection scenarios.
Plug one end of the telephone line cord into the TEL LINE jack and the
other end into a standard phone wall jack.
To a
standard
telephone
wall jack
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Extension Phone
If you want to use a regular phone or answering machine with your
WorkCentre 480cx, connect it to the jack labeled EXT on the side of the
machine.
1
To a
telephone or
answering
machine
PC Cable
Your Xerox WorkCentre 480cx is equipped with a parallel interface port for
use with IBM PCs and compatible computers. Using the supplied
Centronics parallel cable, connect your WorkCentre 480cx to a computer
that supports bi-directional communications (IEEE standard 1284).
Note:
If using another parallel cable, ensure that it meets IEEE standard
1284 specifications and is not longer than twelve feet.
Set Up Your Machine
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To connect the WorkCentre 480cx to a computer, follow the
steps below:
CAUTION: Make sure the computer is turned off, and the WorkCentre
480cx is unplugged from the power outlet.
!
1
Plug the parallel cable into the connector on the back of the
WorkCentre 480cx. Swing the metal clips of the connector inward until
they lock firmly inside the notches on the parallel cable connector.
2
Connect the other end of the cable to the parallel port on your computer.
Refer to your computer documentation for assistance with this
procedure.
1-8
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AC Power Cord
1
WARNING:
There is NO On/Off switch for the WorkCentre 480cx. When
the AC power cord is plugged in, the machine is fully energized.
!!
1
Plug one end of the AC power cord into the back of the machine and the
other end into a grounded AC power outlet.
To AC outlet
2
The machine turns on and performs a self diagnostic test. POWERING
UP PLEASE WAIT appears on the LCD display.
If you are setting up the machine for the first time, or if the machine has
not been operated for an extended period of time, it will emit an alarm
sound and the Alarm LED will light. SET DATE AND TIME, and
PRESS START will appear on the LCD display.
.
SET DATE AND TIME
PRESS START
Set Up Your Machine
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3
4
Press the Start button. A flashing cursor will appear on the first
character of the date in the LCD display.
Enter the date and time using the Number Keypad. If you need
assistance entering characters using the Number keypad, refer to
Entering Alphanumeric Characters
on page 3-26.
5
Start/Enter
button to confirm your settings.
Press the
The WorkCentre 480cx returns to standby mode. If there are no ink
cartridges installed, ALL CART. EMPTY appears in the top line of the
display.
Note: If you do not set the date and time, after a short period of time the
machine will automatically accept whatever date and time are displayed on
power up. It will then go into standby mode.
Note: To power off the machine, unplug the power cord. Power must be
applied at all times if the machine is used as an unattended fax machine.
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Installing Ink Cartridges
Your machine is a dual cartridge Inkjet printer. You must use a black and a
color ink cartridge. When viewed from the front of the machine, the Black
Ink Cartridge installs in the right Cartridge Holder while the Color Ink
Cartridge installs in the left Cartridge Holder. An optional Photo Ink
Cartridge, which can be installed in place of the Black Ink Cartridge, is also
available.
1
When installing ink cartridges, you must provide specific information to the
Workcentre 480cx about the cartridges you install. This allows the printer
to keep track of which cartridges are installed and to gauge ink cartridge
utilization. There are two methods of entering this information. You may
enter the required information directly via the WorkCentre 480cx control
panel or you can update Ink Cartridge information using the WorkCentre
480cx Control Software and a PC.
The procedures inthis section cover InkCartridge Installation without using
the WorkCentre 480cx Control Program. To install Ink Cartridges using the
WorkCentre 480cx Control Program, refer to The Xerox WorkCentre
Control Program on page 5-21.
Set Up Your Machine
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Installing Ink Cartridges
pulling up on the Control Panel
1
Lift open the Control Panel cover by
.
Cartridge
Compartment
Cover
Control Panel
The Cartridge Compartment Cover is now accessible.
2
Open the Cartridge Compartment Cover by lifting up on the recessed
handle.
The Cartridge Carrier Assembly moves to the center of the machine.
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3
Unwrap and remove the Black Ink Cartridge from its packaging. Hold
the cartridge by the top only.
1
Note:
Avoid touching the electrical contacts on the cartridge.
4
Carefully remove the sealing tape by pulling straight out on the tab
located at the end of the Ink Cartridge.
Note:
Ensure that there are no pieces of tape remaining on the cartridge.
Set Up Your Machine
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5
Locate the Black Ink Cartridge holder inside the printer. The Black Ink
Cartridge holder is located on the right side of the Cartridge Carrier
Assembly and can be identified by a black key tab.
Color Cartridge
Holder
Black
Cartridge
Holder
6
Slide the Black Ink Cartridge down into the holder and push it in the
direction of the arrow until it clicks into place.
Note: If you want to install the optional Photo Ink Cartridge, you must first
remove the Black Ink cartridge. Next, install the Photo Ink cartridge into the
cartridge holder in place of the Black Ink Cartridge.
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7
Unwrap and remove the Color Ink Cartridge from its packaging. Hold
the cartridge by the black areas or colored top only.
1
Note:
Avoid touching the electrical contacts on the back of the cartridge.
8
Carefully remove the sealing tape by pulling straight out on the tab
located on the end of the Ink Cartridge.
Set Up Your Machine
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9
Locate the Color Ink Cartridge holder inside the printer. The Color Ink
Cartridge holder is located on the left side of the Cartridge Carrier
Assembly and can be identified by a light blue key tab.
Color Cartridge
Black/Photo
Cartridge
Holder
10 Slide the Color Ink Cartridge down into the holder and push it in the
direction of the arrow until it clicks into place.
11 Close the Cartridge Compartment Cover.
CARTRIDGE CHANGED? appears in the display
12 Press the Down Up
or
button until BOTH appears in the display.
13 Press the Start/Enter
Button.
LEFT CARTRIDGE? appears in the top line of the LCD display.
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14 Press the Up Down
or
buttons until NEW COLOR CARTRIDGE
appears in the lower line of the display.
1
15 Press the Start/Enter
button to confirm your choice.
RIGHT CARTRIDGE? appears in the top line of the LCD display.
16 Press the Up Down
or
buttons until NEW BLACK CARTRIDGE
appears in the lower line of the display.
17 Press the Start/Enter
button to confirm your choice.
The Cartridge Carrier Assembly moves back to the docking position.
18 Runa Cartridge Alignment Test. This will ensure that your WorkCentre
Arrange Al ignment
480cx generates the best possible prints. Refer to
on page 1-41.
CAUTION:
Do not power off the machine until the Cartridge Carrier
Assembly has moved back into the docking position. If no menu choices are
made, the Carrier Assembly will automatically return to the docking position
after about one minute.
!
Set Up Your Machine
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Storing Ink Cartridges
The ink cartridge storage unit provides a convenient place to store an extra
black or color print cartridge, and prevents an opened cartridge from drying
out.
To store a ink cartridge in the storage unit:
Insert the ink cartridge into the storage unit and push down lightly until it
clicks into place.
When switching between photo and black ink cartridges, keep the unused
one in the ink cartridge storage unit. The storage unit prevents the cartridge
from drying out while providing easy access to it.
Stor age Unit
Cartridge
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To remove a print cartridge from the storage unit:
Push the cartridge down slightly and pull it toward you.
1
Set Up Your Machine
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Loading Paper
For best results, use high quality xerographic copy paper or inkjet paper.
Using the Automatic Paper Feeder
You can stack paper, envelopes, card stocks, labels, or transparencies in the
Automatic Paper Feeder to feed automatically. If there is nopaper loaded in
the Automatic Paper Feeder, NO PAPER will appear in the LCD Display.
The WorkCentre 480cx will beep and the Alarm LED will light. The
Automatic Paper Feeder can hold a maximum of 100 sheets of 20 lb plain
paper, or 10 envelopes or other print media. Depending upon media
thickness, maximum capacity may be reduced.
Note:
If you experience problems feeding paper, place the media into the
Manual Paper Feeder one sheet at a time.
1
Pull the Extension Tray on the Automatic Paper Feeder all the way up.
Extension
Tray
Automatic Paper
Feeder
2
Prepare the print material for loading.
For paper and envelopes, flex paper or fan envelopes back and forth.
Do not fold or crease the paper.
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Straighten the edges on a level surface.
1
Note:
If envelopes jam while printing, try reducing the number of
envelopes in the Automatic Paper Feeder.
For transparencies, be sure to use transparency stock approved for use
with inkjet printers. Refer to the packaging for the transparency stock
to determine the print side. Hold the transparencies by the edges and
avoid touching the print side. Be careful not to scratch or leave
fingerprints on the print side.
Fan the stack of transparencies to prevent feeding failures.
Set Up Your Machine
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3
4
Load the print material in the Automatic Paper Feeder. Ensure that the
right edge of the media is in contact withthe right side of the Automatic
Paper Feeder. Do not exceed the rated capacity. Do not mix different
types of print media. Refer to the following instructions for loading
each type of print material.
a)
b)
Load paper or transparencies with the print side facing you.
Load letterheadpaper with the design side face-up. The top edge of
the sheet with the logo should enter the printer first.
While squeezing the tabon the paper guide, move the guide to the right.
Slide the paper guide until it lightly touches the side of the stack of print
media. Do not press the paper guide too tightly to the edge of the print
media, the guide may bend the media or provide too much resistance
when feeding.
Note: When you print a file from your PC using the Automatic Paper
Feeder, make sure that you select the source and the correct paper size
from your software application before starting your print job.
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Loading Envelopes
When printing envelopes, remember to use the envelope guide in the
Automatic Paper Feeder.
1
To load envelopes:
1
Turn the envelope guide upright.
2
Load envelopes with the address side facing you. The end of the
envelope with the stamp area must enter the Automatic Paper Feeder
first. The right edge of the envelope must align with the raised edge of
the envelope guide.
Set Up Your Machine
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3
Squeeze the Left Paper Guide and move it to the right until it lightly
touches the envelope.
Note: Do not feed stamped envelopes.
CAUTION: Never use envelopes with clasps, snaps, windows, coated
linings, or self-stick adhesives. These envelopes may severely damage the
printer.
!
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Using the Manual Paper Feeder
Use the Manual Paper Feeder to feed paper one sheet at a time into your
machine.
1
Note:
When you print a file from your PC using the Manual Paper Feeder,
ensure that you select the source and the correct paper size from your
software application before starting your print job.
Set Up Your Machine
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1
Place the paper in the Manual Paper Feeder and adjust the paper guide
to the width of the print material. Slide the paper guide to the right until
it lightlytouches the stackof print media. Do not tightly press the paper
guide to the edge of the print media, the guide may bend the media or
prevent the media from feeding.
Paper Guide
Note: Refer to Loading Paper on page 1-20 for specific instructions on
loading various types of media.
2
3
Ensure that the media is fed into the machine as far as it will go.
Start/Enter
Press the
button to start manual feeding of the media. If
Start/Enter
you have more than one page to print, press the
each page.
button for
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Paper Guidelines
When selecting or loading paper, envelopes, or other special media, keep
these guidelines in mind:
1
Attempting to print on damp, curled, wrinkled, or torn paper can cause
paper jams and poor print quality.
Use only high quality, copier grade paper. Avoid paper with embossed
lettering, perforations, or texture that is too smooth or too rough.
Store paper in its ream wrapper until ready to use. Place cartons on
pallets or shelves, not on the floor. Donot place heavy objects on top of
the paper, whether it is packaged or unpackaged. Keep it away from
moisture, or other conditions that can cause it to wrinkle or curl.
During storage, moisture-proof wrap (any plastic container or bag)
should be used to prevent dust and moisture from contaminating your
paper.
Always use paper and other media that conform with those listed under
Specifications in the Appendix.
Use only well-constructed envelopes with sharp, well creased folds.
DO NOT use envelopes with clasps and snaps.
DO NOT use envelopes with windows, coated linings, self-stick
adhesives, or other synthetic materials.
DO NOT use damaged or poorly made envelopes.
Paper Guidelines
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Paper Selection
One of the most important things you can do to assure the best possible
printing performance of your machine is to select the correct paper. Your
machine produces letter quality print on most plain bond papers, including
cotton bond and photocopying papers; it does not require special ink jet
papers. However, the print quality varies with different paper types. Be
sure to test a type of paper before you purchase a large quantity.
Paper Types
Plain Paper
The machine supports paper sizes of letter, legal, and A4 in portrait
orientation. You can use regular copier paper, cotton bond papers, and
typical letterhead. Always use paper without curls, folds, staples, or
damaged edges.
Inkjet Paper
This paper has been developed specifically for printing with inkjet printers.
It will produce high quality documents which will compare favorably to
those produced with a laser printer.
Coated Paper
The coated paper has been developedfor high quality printing with minimal
or no smearing or running when in contact with water or damp surfaces,
making it a good choice for damp or rainy environments.
Glossy Photo Paper
Glossy photo paper is a high gloss, thicker paper that produces the look and
feel of a photograph. Use this paper to produce photo-realistic prints from
your printer.
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Transparencies
Your transparencies will possess excellent contrast, sharpness, and color.
1
Iron-on Transfers
Use inkjet T-shirt transfers to create and personalize T-shirts, sweatshirts,
aprons, tablecloths, napkins, tote bags, and anything else your imagination
allows! Use on any cotton or cotton/poly blend fabric. Your image is
printed in mirror image so when you iron it onto the T-shirt, the image is
viewed correctly.
Greeting Card Stock
Get the most out of card making software withGreeting Cards. These cards
give your unique, personalized cards the look and feel of professional cards.
You can create cards, invitations, announcements, and more.
Paper Guidelines
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Guidelines for Special Paper and other
Media
Be sure to read any instructions that come with your special paper. These
instructions provide important information regarding how to achieve the
highest print quality with these papers.
It is recommended that you feed special paper types one sheet at a time.
For transparencies and glossy photo paper, follow these guidelines:
Let the printed sheets dry completely before storing them.
When a printed sheet has dried completely, cover the printed side witha
sheet of plain (not coated) paper before storing it; this is recommended
even if you place the sheets in a clear file or plastic holder.
Do not leave the film in the paper tray for long periods of time. Dust
and dirt may accumulate on the film resulting in spotty printing.
Toavoid smudging causedbyfingerprints, handle transparencyfilm and
coated paper carefully.
To avoid fading, do not expose the printed film to prolonged sunlight.
Store unused media flat. Do not remove papers from their protective
packaging until you are ready to use them.
Store unused media at temperatures between 59 and 86 degrees
Fahrenheit (15 to 30 degrees Centigrade). The relative humidity should
be between 10% and 70%.
If the print density of your page is very high, light paper stock may curl
slightly due to the large amount of ink. If you need to print dense
graphics, try printing on heavier stock.
Do not use thicker paper than meets the specifications for this machine.
Printing with a paper that is thick enough to come in contact with the
print head nozzles may damage the cartridge.
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Installing Software
1
System Requirements
Proper operation of the WorkCentre 480cx requires that your personal
computer meets or exceeds the following system requirements:
IBM compatible personal computer, with a 486SX 33MHz or faster
processor
Windows operating environment (3.1x, Windows 95, Windows 98,
Windows NT 4.0)
At least 10MB of free hard disk space*
8MB or more RAM** (Windows 3.1x), 16MB RAM (Windows 95, 98),
and 24MB RAM (NT 4.0)
* 10MB minimum hard disk space required for driver installation only.
If installing the additional software packages included onthe CD ROM,
an additional 100MB free hard disk space is required (70MB Pagis Pro,
20MB MGI PhotoSuite, 10MB LaserFax Lite).
** 8MB RAM required for driver installation only. If installing the
additional software packages included on the CD ROM, 16MB RAM is
required.
Installing Software
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Overview of WorkCentre 480cx Drivers
Before the WorkCentre 480cx can interface with your computer, you must
install driver files. These drivers will enable your computer to properly
communicate with the WorkCentre 480cx for printing, scanning and PC fax
operations. PC fax is the process of faxing a computer file, such as a word
processing document or image file, directly from your computer via the
built-in fax modem in the WorkCentre 480cx.
All of the necessary drivers are contained on the CD included with your
WorkCentre 480cx. In addition to the driver files, several software
applications are also included on the CD ROM. The scanning program
Pagis Pro, a suite of four scanning applications, is provided for your
convenience. LaserFAX Lite, a PC Fax software application which allows
you to fax directly to and from your PC, is also included.
Software Included With the WorkCentre 480cx
In addition to the driver files, several software applications are also included
on the CD ROM.
Pagis Pro 2.0 - a suite of four scanning applications.
LaserFAX Lite 3.5 - a PC Fax software application which allows
you to fax directly to and from your PC.
MGI PhotoSuite - a suite of graphics processing tools.
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Software Installation Procedure
In Windows 3.x, Windows 95/98, or Windows NT 4.0
1
1
2
3
4
Make sure the Xerox WorkCentre 480cx is connected to your computer.
Power off the WorkCentre 480cx by unplugging it from the wall outlet.
Turn on your PC and start Windows.
Power on the Workcentre 480cx by plugging it into a grounded wall
outlet.
5
Insert the supplied CD into your computer’s CD ROM drive.
The Xerox WorkCentre 480cx installation program will begin.
If the program does not start:
a)
Start
Run
menu, select (Windows 95/98 and NT 4.0).
From the
Or
File
From the
menu of the Windows Program Manager, select
Run
(Windows 3.x).
b)
Type D:\XINSTALL.EXE (where "D" represents the letter
OK
designation of the computer’s CD ROM drive), and click
start the installation program.
to
The Xerox WorkCentre 480cx installation program will begin.
Installing Software
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6
Follow the on-screen instructions to complete the software installation.
Note: When installing LaserFAX Lite, you must complete the registration
form. Follow the on-screen instructions when filing out the form. The
information you provide will also be used by LaserFAX Lite to create your
fax cover page.
Note: You must shut down and restart your computer to complete the
installation process. If your computer does not shut down and restart
automatically, you must shut it down manually and restart it before the
changes you have made take effect.
Note: The WorkCentre 480cx will be selected as the Default printer in
Windows after installing the printer driver.
Uninstalling Software
Uninstallation of software is required only if you are upgrading the
software, or if your installation fails.
In Windows 3.x
In Windows 3.x, all WorkCentre 480cx software components are installed
into a single program group.
1
Start Windows.
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2
3
4
In the Program Manager, double click the WorkCentre 480cx Program
Group.
1
The WorkCentre 480cx Program Group will open.
Double Click on the Program Group containing the component you
wish to uninstall.
The Program Group will open.
Double Click on the Uninstall icon.
The selected component is uninstalled.
In Windows 95/98, or Windows NT
1
2
3
Start Windows.
Start
Programs
.
From the
menu, select
Locate the Start Menu Program Item for the component you wish to
uninstall.
4
Click on the Submenu uninstall icon for the component you wish to
remove.
A window will open prompting you to confirm that you wish to remove
the selected application.
5
6
Yes
.
Click on
Uninstall Shield launches and the component is uninstalled.
Note:
Each software component must be uninstalled one at a time.
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Using the Control Panel
LCD Display
The display shows the current
status of your machine, andguides
you through various tasks using a
menu system for each operation.
Exp ress
Useto quickly scan
documents into
memory when faxing.
Form Feed
Use to eject paper
from the printer ifthe
paper is not
automatically fedout
from theprinter after
printing. Also, useto
load paper ifthe
machine runs out of
paper during aPC
print job.
One-touch Dial and
Special Function
Buttons
Use to call most
frequently used
numbers with one
button.
Also, use in conjunction
with the Menu button to
set up special functions
or print reports.
Menu
Busy LED
Indicates machineis in
use.
Useto choose special functions.
Up and Down Buttons
Useto display the next or previous menu item.
Also used to make adjustments.
ALARM LED
Indicates a malfunction.
Right and Left
Useto move cursor left or right across the
display.
Stop
Useto stopan operation at any time.
Copy
Useto copy a document.
Start/Enter
Useto start a job. Also use to activate the
selection shown in the display.
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1
Search/Delete
Use to search for numbers in
memory. Also use to delete digits
in the edit mode.
Receive Mode
Receive
(
)
Use to choose the receivemode
you want to use. Theselected
mode is displayed.
Resolution
Use to choose the resolution of
copied or transmitted documents.
Contrast
Use to choose the contrast of
copied or transmitted documents.
Number Keypad
Use to dial numbers manually or
toenter letters and numbers for
various programming functions.
Speed/Dual
Useto dial calls and sendfax documents
by enteringa 2-digit number. Also use to
switchthe LCD display whileperforming
dual jobs.
Redial/Pause
Useto redial the last phone number
called. Youcanalso useit toadda pause
when storing anumber inmemory.
Flash
Useto perform a switch-hook operation
such as call waiting.
Speaker
Useto adjust thevolume of the internal
speaker.
Using the Control Panel
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System Setup
Ringer Volume
You can adjust the volume of the ringer to the desired loudness.
1
Press the Menu button, then press the System Setup button on the one-
touch keypad. The display indicates RINGER VOLUME ?.
2
Press Enter, then press the Up or Down button to choose the desired
loudness of the ringer. You can choose between OFF, LOW,
MED (medium), or HIGH settings.
The selected ringer sounds and the display indicates the loudness level.
Note:
The machine will work normally even if the ringer is set to off.
RINGER VOLUME
LEVEL [MED]
3
4
Press Enter when the desired volume level is selected. The display
indicates the next setup menu, DEFAULT SETTING ?. For details on
the Default Settings menu, see Default Settings on page 1-39.
To return to Standby mode, press the Stop button.
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Default Settings
The default print resolution and contrast can be set to their most frequently
used modes. Whenever a document is sent or copied, the home contrast and
resolution mode will be activated unless otherwise changed by using the
Resolution or Contrast button on the control panel.
1
1
Press the Menu button, then press the System Setup button on the one-
touch keypad. The display indicates RINGER VOLUME ?.
2
3
Press the Up or Down button until DEFAULT SETTING ? appears.
Press the Start/Enter button. The display prompts you to choose
Resolution or Contrast.
1.RESOLUTION
2.CONTRAST
4
Press 1. or press the Start/Enter button to enter the Default Resolution
set up menu. You may also use the Up and Down buttons to select
1. RESOLUTION.
DEF. RESOLUTION
[ FINE ]
The current Default Resolution is displayed.
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5
Left Right
or
Press the
mode:
button repeatedly until you locate the desired
STANDARD - use with most documents.
FINE - use for documents with fine detail, such as small print.
SUPER FINE–use for documents that have extremely fine detail.
6
7
Start/Enter
button to select the desired Default Resolution.
The display again prompts you to choose Resolution or Contrast .
Press the
1.RESOLUTION
2.CONTRAST
Up
Down
2
Press the
Default Contrast set up menu.
DEF. CONTRAST
and
buttons or onthe Number keypad to enter the
[ NORMAL ]
The current Default Resolution is displayed.
8
9
Left Right
or
Press the
mode:
button repeatedly until you find the desired
NORMAL–use with documents of average or normal contrast.
DARKEN–use with documents with low contrast or light images.
LIGHTEN–use with documents with high contrast or dark images.
Start/Enter
Press the
buttontoselect the desired mode. The Resolution
or Contrast setup menu selection is displayed.
10 Press the Stop
button to return to Standby mode.
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Arrange Alignment
The Arrange Alignment menu settings provides an easy way to check and
adjust Ink Cartridge print head alignment.
1
To run the Arrange Alignment:
1
2
3
Press the Menu button, then press the Maintenance button on the one-
touch keypad. The display indicates SELF TEST ?.
Press the Down button. ARRANGE ALIGNMENT ? appears in the
display.
Press the Start/Enter button. PRINTING... appears on the LCD display.
The WorkCentre 480cx will then print out a Cartridge Alignment
pattern sheet consistingof a series of four test patterns. The patterns are
designated A,B,C, and D. Each pattern is made up of a series of lines
which are individually numbered. By selecting the straightest line from
each pattern, you can optimize the print head alignment.
After printing out the Cartridge Alignment sheet, the Cartridge
Maintenance set up menu appears on the LCD display.
CARTRIDGE MAINT.
<15> [0-30]
A
The letter A, located on the right end of the lower line in the display,
corresponds to alignment test pattern A. The range of numbers
bracketed in the center of the display line indicates the range of valid
pattern selection choices. The flashing number on the left side of the
display indicates the line from print pattern A that is currently selected
as optimal.
4
Using the Number Keypad, enter the number of the line which appears
the straightest from pattern A.
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5
Start/Enter
button to confirmyour selection. The LCD panel
updates and the set up screen for the Alignment B test pattern is
displayed.
Press the
6
7
Using the Number Keypad, enter the number of the line which appears
the straightest from pattern B.
Start/Enter
Press the
button to confirmyour selection. The LCD panel
updates and the set up screen for the Alignment C test pattern is
displayed.
8
9
Using the Number Keypad, enter the number of the line which appears
the straightest from pattern C.
Start/Enter
Press the
button to confirmyour selection. The LCD panel
updates and the set up screen for the Alignment D test pattern is
displayed.
10 Using the Number Keypad, enter the number of the line which appears
the straightest from Alignment pattern D.
11 Press the Start/Enter
button to confirmyour selection. The LCD panel
updates and the set up screen for the Alignment A test pattern is
displayed.
12
Stop
button to return to normal operation.
Press the
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Clean Head
The Clean Head procedure cleans the print nozzles and removes any
deposits that may impair printing functions.
1
To run the Clean Head Procedure:
1
Press the Menu button, then press the Maintenance button on the one-
touch keypad. The display indicates SELF TEST ?.
2
3
Press the UP button. CLEAN HEAD ? appears in the LCD display.
Press the Start/Enter button. PRINTING... appears on the LCD
display.
The WorkCentre 480cx prints a head cleaning test pattern. Note the series
of diagonal lines across the top and bottom of the test pattern. Breaks within
a line of the same color indicate a clogged nozzle. Try running the Clean
Head procedure again if you see breaks in the diagonal lines.
Select Language
Select Language allows you to configure the default language for the LCD
panel display. You may choose between five different languages: English,
German, French, Italian, and Spanish.
To select a default language:
1
2
3
4
Press the Menu button, then press the System Setup button on the one-
touch keypad. The display indicates RINGER VOLUME ?.
Press the Up or Down buttons until SELECT LANGUAGE ? and ITEM
1-5 appear in the LCD display.
Press the UPor Down buttons to scroll through the language options. A
flashing cursor will indicate the currently selected language.
Press the Start/Enter button to confirm your language selection.
System Setup
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Adjusting Speaker Volume
1
Press the button on the front panel to adjust the speaker volume. If
you cannot hear a dial tone, check the phone line connection.
2
Up Down
or
The display indicates the current volume level. Press the
button repeatedly until the desired loudness setting is displayed.
Loudness is set in the range from 1 through 7, with 7 representing the
loudest setting.
3
After choosing the desired volume level, press the button to return to
the Standby mode.
Setting the Clock Mode
You can configure your machine to display time using either a 12 hour or 24
hour format.
1
Menu
System Data (01)
button, then press the button on the
Press the
one-touch keypad. PAPER SIZE appears on the display.
2
Up
Press the
button two times.
CLOCK MODE appears on the LCD display.
The display prompts you to select either a 12 hour or 24 hour Clock
Mode.
3
1
2
Press to select a 12 hour Clock Mode or, Press to select a 24 hour
Clock Mode.
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Setting the Date and Time
The current date and time are shown in the display when the machine is on
and ready for use (Standby mode). The date and time are printed on all faxes
you send.
1
1
Press the Menu button, then press the Date & Time button on the one-
touch keypad. The current date and time are displayed. A flashing
cursor in the display prompts you to enter the date.
2
Using the number keypad, enter the current date using a MMDDYYYY
date format. If you make a mistake, use the right and left buttons to
move the cursor to the digit you wish to change.
12-03-1998
04:06 (PM)
After entering the date the flashing cursor will move into the first digit
of the time.
3
4
Using the number keypad, enter the current time. Remember to enter
the time according to the current Clock Mode setting (12 or 24 hour
format). Refer to the previous section, CLOCK MODE for details.
Press Enter when the date and time settings displayed are correct.
The display indicates the date and time you have set, then returns to
Standby mode.
Note:
If an invalid number is entered, the machine beeps and does not
proceed to the next step. If this happens, enter the correct number.
System Setup
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Setting the System ID (Your Number and Name)
In some countries you are required by law to indicate your fax number on
any fax you send. The System ID, including your telephone number and
name, will be printed at the top of each page sent from your machine.
The System ID, including your telephone number and name, will be printed
at the top of each page sent from your machine.
1
Press the Menu button, then press the System ID button on the one-
touch keypad. SYSTEM NUMBER appears in the LCD display. A
flashing cursor in the display prompts you to enter the telephone
number.
Note:
If there is a number previously registered, it appears in the display.
2
Enter the telephone number (up to 20 digits) to which your machine is
connected.
You can enter a space by pressing the RIGHT button two times.
If an incorrect number is entered, press the Rightor Left button to
move the cursor under the incorrect digit, then enter the correct number
or press the Delete button to delete the number.
3
Press Enter when the correct number is displayed. The display prompts
you to enter your ID name.
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4
Enter your ID name. This can be any name up to 20 characters in
length. You can enter alphanumeric characters using the number
keypad. Special symbols such as + and - can be included by pressing 0
repeatedly.
1
Note:
If there is an ID name previously registered, it appears in the display.
If you want to enter the same letter or number in succession (for
example, SS, AA, 777), enter one digit, then move the cursor by
pressing the Right button, and enter the next digit.
Use the Right button to insert a space in the name, Pressing the Right
button two times moves the cursor two positions to the right, creating a
space.
For additional details on how to use the number keypad to enter
Entering Alphanumeric Characters
alphanumeric characters, see
page 3-26.
on
5
Enter
when the name in the display is correct.
Press
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Reports
Your fax machine can print reports containing useful information like
Scheduled Jobs and System Data. The following reports are available:
Journal (One-Touch button 14)
The journal consists of two reports, a Transmission Report and a
Reception Report. Each report contains information concerning
transmission or reception activities. They can be printed on command,
or automaticallyif certainconditions are met (see Selectable Options on
page 1-52). These reports will be automatically printed after every 40
transmissions or receptions.
Help List (One-Touch button 15)
This quick reference guide consists of a list detailing the machine’s
basic functions and commands.
TX Confirm (One-Touch button 16)
The Message Confirmation Report lists important information about
faxes sent from your machine including: the remote site fax number, a
sample of the transmitted text, the number of pages faxed, the
communication mode, and the communication results.
You can set up your machine to print a TX Confirm report:
Automatically after each transmission (ON).
Automatically only if an error occurs during transmission (ERR).
The machine can be set to print no report at all (OFF). You can print
this report manually at any time you want.
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Schedule Job (One-Touch button 17)
The Schedule Information List provides information about documents
currently stored for Delayed Transmission, Priority Transmission,
Memory Transmission, Continuous Polling, and TX Polling. The list
shows the starting time, type of operation, etc.
1
Phone Book (One-Touch button 18)
This Telephone Numbers List indicates all of the numbers currently
stored in machine memory as One-Touch Dial numbers, Speed Dial
numbers, and Group Dial numbers.
System List (One-Touch button 19)
This System Data List indicates thestatus of the user-selectableoptions.
See User Options (System Data)on page 1-51. After changing any
setting, print this list to confirm your changes.
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To P r int Rep or ts
1
2
Menu
Press the
button.
One-Touch
one-touch keypad. Refer to the table below:
Press the
button corresponding to the desired report on the
One-Touch
Button #
Button Label
Report/List Name
14
15
16
17
18
19
Journal
Transmission or Reception Journal
Help List
Help List
TX Confirm
Schedule Job
Phone Book
System List
Message Confirmation Report
Schedule Information List
Telephone Numbers List
System Data List
The selected list will be printed out.
Other Reports
Multi-Communication Report
This report is printed automatically after sending to or receiving from
more than one location and provides detailed information about the
operation.
Note: Any report which is configured to print automatically will not print if
your machine runs out of ink or paper, has a paper jam, or is printing a file
sent from a PC.
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User Options (System Data)
Your machine has various user-selectable features. These options are preset
at the factory, but you may need to change them. To find out how the
options are currently set, print the System List. For more information on
printing the list, see To Pri nt Repor ts on page 1-50.
1
Setting an Option
1
2
Press the Menu button.
Press the System Data buttonon the One-Touch keypad.
The display shows the first option menu.
3
4
Scroll through the options by pressing the Down orUp buttons
repeatedly.
When the option you want appears in the display, enter the number for
the desired setting.
Or
You can use Right or Left buttons to select the desired setting.
5
Press the Enter button to store your choice in memory.
You can exit from setup mode at any time by pressing the Stop button.
When you press the Stop button, the machine stores the options you
changed and returns to the Standby mode.
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Selectable Options
These instructions assume you’ve followed the steps listed in the previous
procedure, Setting an Option, and the machine is prompting you to change
one of the options listed below.
All of these options are menu settings accessed bythe One-Touch button 01,
System Data.
PAPER SIZE - Select the paper size you will be printing on.
Press 1 for letter (LTR), 2 for A4 size, or 3 to use legal (LGL) size
paper.
MESSAGE CONF. - A message confirmation report showing
transmission information; whether the transmission was successful,
how many pages were sent, etc.
Press 1 to print a confirmation report automatically each time you send
a fax (ON).
Press 2 to turn this feature off (OFF).
Press 3 to print only when an error occurs and the transmission was not
successful (ERR).
AUTO JOURNAL - The journal is a report providing detailed
information about the previous 40 communication operations including
times and dates.
Press 1to print the journal automatically after every 40 transmissions or
receptions (ON).
Press 2to disable automatic printing of the Journal (OFF). You can still
print Journal reports manually at any time. See To Print Reports on
page 1-50.
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REMOTE RCV CODE - The remote receive start code allows you to
initiate fax reception from an extension phone plugged into the EXT
jackon the back of the machine. If you pick upthe extensionphone and
hear fax tones, enter the Remote Code and the machine will start
receiving. The Remote Code is preset to *9* at factory. You may
change the Remote Code by selecting any number from 0 to 9 on the
numeric keypad.
1
DIAL MODE - Select the type of dial system your fax machine is
connected to:
Press 1 if the fax machine is connected to a tone (Touch Tone) dial line.
Press 2 if the fax machine is connected to a pulse (Rotary) dial line.
ECM MODE (Error Correction Mode) - This mode compensates for
poor line quality and ensures accurate, error-free communication with
any other ECM-equipped facsimile machine. If the line quality is poor,
transmission time may be increased when ECM is enabled.
Press 1 to turn the Error Correction mode on.
Press 2 to turn the Error Correction mode off.
RX REDUCTION - When receiving a document as long as or longer
than the paper installed in your machine, the machine can reduce the
data in the document to fit the paper size in the machine. Use this
feature if you want to automatically reduce an incoming page (that
wouldotherwise be divided into twopages) tofit on a single page. If the
fax machine cannot reduce the data to fit into one page with this feature
enabled, the data is divided and printed in actual size on two or more
sheets.
There are two RX Reduction modes available, On and Vertical Only.
Press 1 to turn the RX reduction feature on. Note that this feature does
not apply to the copy mode.
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This will reduce incoming pages equally along both axes in order to
maintain the proportionality of the original image, as shown below.
Received Data
Original
Press 2 to turn off RX Reduction.
Press 3 to enable vertical only RX Reduction. The machine will reduce
an incomingpage containing overflow data along the vertical axis only.
The net effect will be a vertical compression of the image as shown
below:
Received Data
Original
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DISCARD SIZE - When receiving or copying a document as long as or
longer than the paper installed in your fax machine, you can set the fax
machine to discard any excess image at the bottom of the page, to fit
into the recording paper size.
1
If the received page is outside the margin you set, it will be printed on
two sheets of paper at the actual size.
If the data is within the margin, and the Auto Reduction feature is
turned ON, it will be reduced to fit into the appropriate size paper
(Discard does not take place). If the Auto Reduction feature is turned
OFF or fails, the data within the margin will be discarded.
Using the number keypad, enter the desired discard size (0-30 mm), and
press the Enter button to store your selection.
REDIAL INTERVAL - Your machine can automatically redial a remote
fax machine if it was busy or does not answer the first call.
Enter the number of minutes (from 1 to 15) using the number keypad.
REDIALS - Enter the number of redial attempts (from 0 to 9) you wish
your machine to make.
Note:
If you enter 0, the machine will not redial.
ANSWER ON RINGS - You can select the number of times your
machine rings before answering anincoming call. If you are using your
machine as both a telephone and a fax machine, it is recommended that
you set the ring count to at least 4 to allow you time to answer a call.
Enter the ring count by selecting a number from 1 through 7 on the
number keypad.
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SEND FROM MEMORY - With this feature enabled, all transmission
documents are automatically scanned into memory, and it will not be
necessary to wait until documents in the Automatic Document Feeder
(ADF) are sent out before you can send or store other fax jobs.
Press 1 to turn this feature on.
Press 2 to turn this feature off.
LOCAL ID - Enabling this feature causes the machine to automatically
print the page number, date, and time of the reception at the bottom of
each page of a received document.
Press 1 to turn this feature on.
Press 2 to turn this feature off.
CONT. POLL REPORT (Continuous Polling Report) - You can
configure your WorkCentre 480cx to automatically poll and retrieve
faxes from unattended fax machines. This can be set up to occur daily
at regular intervals. By enabling the Continuous Polling Report, every
time continuous polling ends a multi-communication report will be
printed. The report will contain the results for each registered station.
Press 1 to turn this feature on.
Press 2 to turn this feature off.
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FAXPRINT QUALITY - This feature determines the print quality for
incoming faxes. The two choice available are Letter Quality (LQ) and
Draft. Letter Quality Faxprint will print out faxes at a higher resolution
than Draft Faxprint Quality. However, Letter Quality Faxprint will print
slower and consume more ink.
1
Press 1 to choose Letter Quality printing of incoming faxes.
Press 2 to choose Draft Quality printing of incoming faxes.
CLOCK MODE - Use this feature to determine how time is displayed
on your machine.
Press 1 to select a 12 hour Clock Mode.
Press 2 to select a 24 hour Clock Mode.
System Setup
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DRPD (Distinctive Ring Pattern Detection) MODE - Distinctive Ring is
a telephone company service which enables a user to use a single
telephone line to answer several different telephone numbers. The
particular number someone uses to call you is identified by different
ringing patterns, which consist of various combinations of long and
short ringing sounds. This feature is often used by answering services
who answer telephones for many different clients. They need to know
which number someone is calling on to properly answer the phone.
Using the Distinctive Ring Pattern Detection feature, your fax machine
can "learn" the ring pattern you designate to be answered as a fax.
Unless you change it, this ringing pattern will continue tobe recognized
and answered as a fax call. All other ringing patterns will be forwarded
to the extension telephone or answering machine plugged into the EXT
jack.
Note: Before using the Distinctive Ring Pattern Detection option,
Distinctive Ring service must be installed on your telephone line by the
telephone company. To set up Distinctive Ring Pattern Detection, you will
need another telephone line at your location, or someone available to dial
your FAX number from outside.
1-58
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You can suspend or change Distinctive Ring Pattern Detection at any
time:
Press the Menu button.
1
Press the System Data button on the One-Touch keypad.
Press the Up button once. The DRPD learn mode menu is displayed.
Press 1 to turn DRPD on.
Press 2 to turn DRPD off.
If you press 1 to setup the Distinctive Ring Pattern Detection, the LCD
displays WAITING RING. Call your fax number from another
telephone. It is not necessary to place the call from a fax machine.
When your machine begins to ring, do not answer the call. The
machine requires several rings to learn the pattern.
When the machine completes "learning," the LCD displays END DRPD
SETUP.
With the DRPD feature active, DRPD appears in the display and the
previously set reception mode is ignored. If you turn DRPD off, the
machine returns to any previously set reception mode.
Note:
DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
After DRPD has been set up, call your fax number again to verify that the
machine answers with a fax tone, then have a call placed to a different
number assigned to that same line to be sure the call is forwarded to the
extension telephone or answering machine plugged into the EXT. jack.
System Setup
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Chapter 2
2
Making a Copy
Making a Copy
Your machine is a high quality copier which offers the following features:
Adjustable Contrast - The contrast setting can be changed to obtain
the best copy quality for documents containing faint markings, dark
images, photographs or other halftone images.
Multiple copies - 1 to 99 copies of the document can be made.
Enlarge\Reduce - Using the COPY RATE menu, you can reduce or
enlarge the size of a copied image from 25% to 200% in increments of
1%.
Collation - When the COPY COLLATE menu option is set to ON, the
machine sorts the copy job. For example, if you print two copies of a
three-page document, the machine prints one complete document (page
1, page 2, page 3) before printing a second copy (page 1, page 2, and
page 3).
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To make one quick copy:
Adjust the document guides to match the width of the document.
1
2
Slide the document
into the Automatic Document Feeder
face down
until it is grasped and pulled into the machine.
If necessary, press the button or the button.
Resolution
3
Contrast
You may choose STANDARD, FINE, or SUPER FINE resolution.
Note: Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in only three seconds, reducing total copy time.
Press the
button twice. The machine will make a copy.
Copy
4
To make copies using the Copy menu features:
Adjust the document guides to match the width of the document.
1
Slide the document
into the Automatic Document Feeder
2
face down
until it is grasped and pulled into the machine.
If necessary, press the button or the
button.
Resolution
3
Contrast
You may choose STANDARD, FINE, or SUPER FINE resolution.
Note: Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in only three seconds, reducing total copy time.
2-2
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Press the
button to display the COPY menu. For two or more
4
5
Copy
copies (2 to 99), enter the desired number using the Number keypad,
then press the
button or press
.
Start/Enter
Down
COPY
[01-99] <01>
The display shows the next option: the COPY RATE menu where you
can manually adjust the copy image scale size settings.
2
The number in the right corner of the bottom line shows the current
image percentage. Toreduce or enlarge the image size, enter the percent
value (25 to 200) using the number keypad.
COPY RATE
[25-200]% <100>
Press the
button to confirm your settings.
Down
The display shows the next option: the COPY COLLATE menu.
6
COPY COLLATE
1:ON 2:OFF
Making a Copy
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When making multiple copies, there are two collate options: ON and
OFF.
Selecting 1:ON will make 1 copy of page 1, 2, and 3 in order, then
makes a second copy of 1, 2, and 3 until a total of ncopies has been
made.
SORT
3
3
2
2
1
1
Selecting 2:OFFwill make n copies of page one, n copies of page
two, and so on. These copy sets will all be stacked on top of each
other.
GROUP
1
2
1
2
1
2
Press 1 or 2 to choose the desired collation method. You can also press
the Down button to choose the default collation setting: 2.OFF. The
LCD display scrolls back and shows the first option: number of copies.
Press the Start/Enter button or the Copy button to begin the copy
operation.
7
Note: When setting the copy options, pressing the Copy button will begin
the copy operation immediately without displaying any remaining options.
2-4
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Chapter 3
Sending a Fax
3
Options for Sending a Fax Using the
WorkCentre 480cx
You can send faxes with the WorkCentre 480cx in one of two ways:
By placing the document in the Automatic Document Feeder and
entering the information required for faxing at the WorkCentre 480cx
Control Panel. This is called Manual Faxing.
For information and instructions for Manual Faxing, refer to Manual
Faxing on page 3-2.
By faxing the document directly from your computer workstation using
LaserFAX Lite, a software application includedwith your WorkCentre.
This is called PC Faxing.
For information and instructions for PC Faxing, refer to PC Faxing on
page 3-40.
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Manual Faxing
This section provides information and instructions for faxing a document
from the WorkCentre 480cx usingthe features of the Control Panel.
Preparing Documents for Faxing
You can fax documents that are printed on standard letter, legal or A4 size
paper. Follow these guidelines to prepare your documents.
Do not attempt to feed the following types of documents into the
machine:
carbon-paper or carbon-backed paper
coated paper
onion skin or thin paper
wrinkled or creased paper
curled or rolled paper
torn paper
Note:
If your document falls into any of the above categories, make a copy
of the document first. Use the copy for insertion into the Automatic
Document Feeder.
Remove all staples and paper clips before feeding the document.
Make sure any glue, ink or correction fluid on the paper is completely
dry before loading the document.
Do not load documents containing different sizes or weights of paper.
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Sending a Fax Manually
Adjust the document guides to match the width of the document.
1
2
Slide the document
into the Automatic Document Feeder
face down
until it is grasped and pulled into the machine.
3
document guides
The display alternately reads DOCUMENT READY and shows the
remaining memory capacity. Up to 30 sheets may be inserted at a time.
To insert more than one sheet, ensure that the bottom sheet enters first.
Stagger the leading edge of the sheets slightly and insert them with light
pressure to ensure smooth feeding.
To add pages while the fax is sending, insert them
into the
face down
Automatic Document Feeder on top of the already loaded sheets.
If you are loading pages that are unusually thick or thin, feed one sheet
at a time.
If necessary, adjust the document resolution and contrast. See
3
on page 3-23 and
on page 3-25
.
Resolution
Contrast
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Note: Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in three seconds, reducing total fax time.
Using the Number keypad, enter the number of the fax machine to
which you wish to send the document. If you make a mistake while
entering a number, move the cursor under the incorrect digit by using
4
the
or
buttons, and correct the number. You may also delete
Right Left
incorrect numbers by pressing the button.
Delete
button when the number appears correctly in the
Press the
5
Start/Enter
display. The machine dials the number and begins to transmit the fax.
If you wish to cancel the fax, press the button two times.
Stop
Sending a Fax Using a One-Touch Number
Adjust the document guides to match the width of the document.
1
Slide the document
into the Automatic Document Feeder
2
face down
until it is grasped and pulled into the machine.
Note: Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in three seconds, reducing total fax time.
Press the
button (01 through 20) to which you assigned the
3
One-Touch
telephone number youwish tocall. For informationon storing numbers
in memory, see on page 3-16.
Configuring Automatic Dialing Features
The machine will scanthe document and dial the number automatically.
When the remote fax machine answers, the document will be
transmitted automatically.
3-4
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Sending a Fax Using a Speed Dial Number
Adjust the document guides to match the width of the document.
1
Slide the document
into the Automatic Document Feeder
2
face down
until it is grasped and pulled into the machine.
Note:
Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in three seconds, reducing total fax time.
Press the Speed button, then enter a two digit speed dial location
3
number. For information on storing numbers in memory,
on page 3-19.
Speed Dialing
3
Press the
button to dial the number.
Start/Enter
4
The machine will scanthe document and dial the number automatically.
When the remote fax machine answers, the document will be
transmitted automatically.
Note:
You can store One-Touch or Speed Dial numbers so you can dial
your most frequently used numbers with one touch of a button or a two digit
speed dial number. For information on storing numbers in memory, see
Configuring Automatic Dialing Features on page 3-16.
Sending a Fax Using Group Dialing
(Multi-Address Transmission)
Group Dialing can be used in conjunction with Memory Transmission or
Delayed Transmission faxing operations. However, before you can access
the Group Dialing feature, Group Numbers must be configured. See
Group
on page 3-20 for more
Dialing (for Multi-Address Transmission)
information.
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To send a fax using the Group Dialing feature:
Adjust the document guides to match the width of the document.
1
Slide the document face down into the Automatic Document Feeder
until it is grasped and pulled into the machine.
2
Note: Pressing the Express button automatically selects Standard
resolution. This will allow the WorkCentre 480cx to scan each page into
memory in three seconds, reducing total fax time.
Follow the procedure for the desired operation (see Memory
Transmission (Broadcasting) on page 3-10 or Delayed Transmission on
3
page 3-12).
When you come to the step where the display prompts you to enter the
remote fax number, enter the Group Number.
4
Note: You can use only one Group Number in a single operation.
Continue the procedure to complete the (Memory Transmission or
5
Delayed Transmission) operation. Your machine will automatically
scan the document loaded in the Automatic Document Feeder into
memory and subsequently dial each of the numbers included in the
group.
3-6
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Sending a Fax After Talking
If you have a regular phone connected to the EXT jack on the back of the
machine, you can send a fax after speaking with a person at the remote site.
Adjust the document guides to match the width of the document.
1
Slide the document face downinto the Automatic Document Feeder
until it is grasped and pulled into the machine.
2
Pick up the handset of the telephone connected to the EXT jack.
3
Call the remote location.
4
DIAL FAX NUMBER THEN PRESS START appears in the LCD
display.
3
Note:
For a successful fax transmission, it is imperative that steps 5 to 7
occur in the proper order.
When finished talking, instruct the person at the remote location to
press the Start button on their fax machine. They can then hang up.
5
The remote fax machine will send the initial fax tones.
Wait until you hear the fax tone from the remote fax machine.
6
Press the Start/Enter button on the WorkCentre 480cx. The machine
begins to transmit.
7
Replace the handset.
8
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Canceling a Transmission
To cancel a fax:
Press the
button at any time during the transmission.
Stop
1
The machine continues to send the fax, and the display shows a
message warning you that the machine is in use.
Press the
button again to cancel the transmission.
2
Stop
Confirming a Transmission
A Message Confirmation report shows whether the transmission was
successful and how many pages were sent.
When the last page of your document has been sent successfully, the
machine beeps and returns to Standby mode.
To print a Message Confirmation report:
Press the
Press the
button.
1
2
3
Menu
TX Confirm
(16) button on the One-Touch keypad.
The machine prints out a Message Confirmation report.
3-8
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You can also configure your machine to print out a confirmation report
automatically each time a fax is sent.
To automatically print a confirmation report:
Press the Menu button.
1
Press the System Data button (01) on the One-Touch keypad.
2
Press the Down orUp buttons repeatedly until MESSAGE CONF.
appears in the display.
3
Press 1 to print a confirmation report automatically each time you
send a fax (ON).
a)
Or
3
Press 2 to turn this feature off (OFF).
b)
Or
Press 3 to print only when an error occurs and the transmission was
not successful (ERR).
c)
If an error occurred during your fax transmission, an error message appears
in the display. If you receive an error message, press Stop to clear the
message and try to send the document again.
For a listing of error messages and their meanings, see LCD Display Error
Messages on page 7-8.
Manual Faxing
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Memory Transmission (Broadcasting)
With Memory Transmission (Memory TX), documents are stored in
memory and automatically sent to one or more remote stations. Use this
feature to send your documents to multiple locations.
You canstore a maximum of tenfax numbers for a memory transmission. If
you need to send your fax to more than ten locations, you can increase the
number of fax locations dialed by including a Group Dial number as one of
the ten numbers.
After sending, the documents are automatically erased from memory.
Adjust the document guides to match the width of the document.
1
Slide the document face downinto the Automatic Document Feeder
until it is grasped and pulled into the machine.
2
If necessary, adjust the resolution and contrast. For details, see
Resolution on page 3-23 and Contrast on page 3-25.
Press the Menu button, then press the Memory TX button on the One-
Touch keypad.
3
Enter the telephone numberof the remote machine. There are several
methods available to do this:
4
Direct entry of the telephone number using the numeric keypad.
One-Touch keypad dialing of stored telephone numbers (see One-
Touch Dialing on page 3-16).
Speed Number dialing using the numeric keypad (see Speed
Dialing on page 3-19).
3-10
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Press the
button.
Start/Enter
5
6
The display prompts you to enter another fax number.
ANOTHER
FAX NUMBER?
If you have entered the last fax number, press the
button.
Stop
Or
If you want to send the document to more than one location, press the
button and enter another fax number using the numeric
Start/Enter
keypad, One-Touch keypad, or two digit Speed Dial number.
The number appears in the display.
3
Repeat Step 6 until you have entered the last fax number. Press the
button after entering the last fax number.
Stop
The document is scanned into memory. The display shows the
remaining memory capacity and the number of pages. The machine
dials the first telephone number and begins sending the document.
7
Note:
Only a single Group Dial number may be used per Memory
Transmission operation.
Manual Faxing
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Delayed Transmission
You can configure your machine to send a fax at a specified time. Up to 10
delayed transmission operations can be reserved in your machine.
Place the document face down in the Automatic Document Feeder.If
desired, adjust the resolution and contrast. For details, see Resolution on
page 3-23 and Contrast on page 3-25.
1
Press the Menu button, then press the Delay TX button on the One-
Touch keypad.
2
Enter the telephone number of the remote machine (up to 46 digits).
There are several methods available to do this:
3
Direct entry of the telephone number using the numeric keypad.
One-Touch keypad dialing of stored telephone numbers (see One-
Touch Dialing on page 3-16).
Group and Speed number dialing using the numeric keypad (see
Configuring Automatic Dialing Features on page 3-16).
Press the Start/Enter button.
4
The display prompts you to enter another fax number.
ANOTHER
FAX NUMBER?
3-12
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If you have entered the last fax number setting, press the
Or
button.
Stop
5
If you want to send the document to more than one location, press the
button and enter another fax number using the numeric
Start/Enter
keypad, One-Touch keypad, or two digit Speed Dial number.
The number appears in the display.
Repeat Step 5 until you have entered the last fax number. Press the
button after entering the last fax number.
Stop
Note:
Only a single Group dial number may be used in a Delayed
Transmission Operation.
3
The display prompts you to enter an ID for the transmission. If you
want to assign a name to the transmission, enter it using the Number
keypad. If not, proceed to Step 7.
6
For details on how to enter letters using the Number keypad, see
on page 3-26.
Entering Alphanumeric Characters
Press the button. The display shows the current time on the
upper line and prompts you to enter the time the fax will be sent.
7
Start/Enter
CURRENT 12:30PM
START 12:30PM
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Using the Number keypad, enter the time the fax will be sent. Use the
8
or
Up Down
button to switch between AM and PM. If you set a time
earlier than the current time, the document will be sent at that time on
the following day.
Note: Remember to enter the time in either twelve or twenty-four hour
clock mode format, depending upon which mode you enabled. For more
information, see Selectable Options on page 1-52.
After entering the time, press the
button.
Start/Enter
9
The machine scans the document intomemory, returns to Standby mode
and displays a reminder that a Delayed Transmission is set.
10
Note: If you want to cancel the Delayed Transmission, see Canceling a
Standby Operation on page 3-15.
Adding Documents To a Standby Operation
You can add documents to a Delayed Transmission previously entered into
memory.
Place the document
in the Automatic Document Feeder. If
1
face down
necessary, adjust the resolution and contrast. For details, see
Resolution
on page 3-23 and
on page 3-25.
Contrast
Press the
button.
2
Menu
3-14
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Press the
button on the One-Touch keypad. The LCD
3
4
Add/Cancel
display prompts you to select ADD or CANCEL. Note that
already selected in the LCD display.
is
1. ADD
OPERATION
1.ADD 2.CANCEL
Press the
Start/Enter
currently reserved in memory.
button to confirm The display shows operations
.
09:00AM DELAY TX
FAX1
Press the
or
Down Up
buttons repeatedly until you find the operation
5
6
3
you want to add documents to, then press the
button
Start/Enter
.
The machine automatically adds the new documents to the pages
already in memory, displays the number of total pages and added pages,
then returns to Standby mode.
Canceling a Standby Operation
Press
, then press the
Menu
button on the One-Touch
Add/Cancel
1
2
3
4
keypad. The display prompts you to select 1.ADD or 2.CANCEL.
Press . The display shows the operations currently reserved in
memory.
2
Press the
you want to cancel.
or
Down Up
button repeatedly until you find the operation
button to cancel the job.
Press the
Start/Enter
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Configuring Automatic Dialing Features
One-Touch Dialing
One-Touch dialing lets you use any one of the 20 One-Touch buttons
located on the left of the machine’s control panel to automatically dial a
number.
Storing a Number for One-Touch Dialing
When assigning a One-Touch number, press and hold the One-Touch
1
button (01 through 20) for 2 seconds. The display shows TXX:, where
"T" signifies you are assigning a One-Touch number and "XX"
designates the selected One-Touch button.
If a number is already stored in the location, the display shows the
number in the upper line and 1:RENEW 2:OTHER in the bottom line.
Press 1 to delete the existing number or 2 to select another One-Touch
button.
Enter the number you want to store (up to 46 digits) using the Number
keypad, then press Start/Enter.
2
To insert a pause between numbers when dialing, press the Redial/
Pause button.
If you make a mistake while entering a number, use the Right or Left
buttons to move the cursor under the wrong digit, then enter the correct
digit, or press the Delete button.
The display asks you to enter a name. Using the Number keypad, enter
3
the desired name (up to 20 alphanumeric characters). For information
on how to enter names, see Entering Alphanumeric Characters on page
3-26.
Or
If you don’t want to assign a name, skip this step.
3-16
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Note:
If you assign a name to the number, the name will appear in the
display whenever you press the One-Touch button.
Press the
without entering a name.
button when the name appears correctly or
Start/Enter
4
The display prompts you to press another One-Touch button.
To assign another One-Touch number, press the desired One-Touch
button and repeat steps 2 through this step.
5
Or
To return to Standby mode, press the
but ton.
Stop
3
Dialing a One-Touch Number
Press the One-Touch button (0-20) to which you assigned the number
you wish to dial.
1
The number is automatically dialed. If a document is loaded into the
Automatic Document Feeder, the WorkCentre 480cx will begin
transmission of the document after the remote machine answers.
Using the One-Touch Address Label Sheet
A One-Touch label sheet is included with your machine. As you store
numbers in One-Touch dial buttons, make a note of the numbers on the
label to remind you which number is stored in each position.
Configuring Automatic Dialing Features
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Remove the clear cover and label using a pointed instrument, as shown
below.
1
Label
Note: You may want to write on the label using a pencil in case you wish to
change these numbers later.
Write information on the label and re-install the label and cover.
2
3-18
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Speed Dialing
You can store up to 50 numbers in two digit Speed Dial locations (01-50).
Storing a Number for Speed Dialing
You can assign up to 50 fax or telephone speed dial numbers using the two
digit numbers 01-50 on the Number keypad.
Press and hold the Speed/Dual button for 2 seconds.
1
Enter a two digit location number (01 through 50) to which you want to
store a number, then press the Start/Enter button.
2
If a number is already stored in the location, the display shows the
number in the upper line and 1:RENEW 2:OTHER in the bottom line.
Press 1 to delete the existing number or 2to select another speed dial
number.
3
Enter the telephone number you want to store, then press the Start/
Enter button.
3
To assign a name to the number, enter the desired name. For
information on how to enter names, see Entering Alphanumeric
Characters on page 3-26.
4
Or
If you don’t want to assign a name, skip this step.
Press the Start/Enter button when the name appears correctly or
without entering a name.
5
To store more telephone numbers, repeat steps 2 through 5.
6
Or
To return to Standby mode, press the Stop button.
Configuring Automatic Dialing Features
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Dialing a Speed-Dial Number
Press the
button, then enter the two digit number assigned to the
1
Speed
number you wish to call.
Press the button to dial the number.
2
Start/Enter
The number is automatically dialed. If a document is loaded into the
Automatic Document Feeder, the WorkCentre 480cx will begin
transmission of the document after the remote machine answers.
Group Dialing (for Multi-Address Transmission)
Multiple One-Touch and speed dial numbers can be registered as a Group.
By using the Group number, you can send a document to multiple parties in
a single operation. Up to ten numbers may be stored as a Group. Your
machine will dial the remote numbers in a stored sequence. If the number is
busy, your machine will dial the next stored number and after dialing all of
the stored numbers, will automatically redial any number previously busy.
Before you can use this feature, you must coordinate and store Group
numbers.
Storing One-Touch or Speed Dial Numbers for Group
Dialing
Press the
Menu
Touch keypad.
button, then press the
button on the One-
Group Dial
1
The LCD display prompts you to select a One-Touch Number.
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Press the
(01 through20) you want touse for Group
2
3
One-Touch button
Dial, then press the
button.
Start/Enter
The LCD display prompts you to confirm your choice.
GROUP NO.:T02
1.YES 2.NO
Press to confirm your selection or 2 to cancel it and choose a different
1
One-Touch button.
The display prompts you to press a One-Touch button or enter a Speed
Dial number which you wish to include in the group.
ENTER ONE-TOUCH
3
/ SPEED DIAL> ##
Press the
include in the group.
assigned to the fax number you wish to
One-Touch button
4
Or
Enter the
to which the fax number you
two digit Speed Dial location
wish to include in the group is stored.
Press the button. Repeat steps 4 and this step to include
5
6
Start/Enter
more destination numbers in the group.
Press the button when you have entered all the telephone numbers
Stop
you want to include in the group. The display asks you to enter a name.
Configuring Automatic Dialing Features
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To assign a name to the Group, enter the desired name.
7
8
Or
If you don’t want to assign a name, skip this step.
Press the
button. The display prompts you to assign
Start/Enter
another group dial number. If you want to store another group dial
number, repeat steps 2 through 8.
Or
To return to Standby mode, press the
button.
Stop
Using Group Dialing
Group Dial numbers can be used for Memory Transmission, Delayed
Transmission, or Continuous Polling operations. See
Memory Transmission
on page 3-10,
on page 3-12, and
(Broadcasting)
Delayed Transmission
on page 4-9.
Polling Remote Machines (CONT. POLL)
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Setting Document Resolution and Contrast
It is recommended that you fax documents that were printed with a
typewriter, felt tip pen, black ink or laser printer. The paper should be white
or very light. The document should be of normal weight; do not use
cardboard. Blue lines on a ruled pad will not fax well.
When sending typical text based documents, you should not need to adjust
the resolution and the contrast. However, if you send documents with
unusual contrast characteristics, including photographs, you can adjust the
resolution and contrast to ensure a high quality transmission.
Resolution
3
Press the Resolution button to increase sharpness and clarity. By pressing
the Resolution button repeatedly after loading a document, you can choose
between STANDARD, FINE, or SUPER FINE modes.
The document types recommended for these settings are described in the
table on the next page.
Setting Document Resolution and Contrast
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Mode
Recommended for...
Standard Documents with normal sized characters.
Fine
Documents containing small characters or thin lines, or for sending
documents printed with a dot-matrix printer.
Super
Fine
Documents containing extremely fine detail. SUPER FINE mode
works only if the remote machine also supports SUPER FINE
resolution.
Note: Super Fine Resolution mode is not available if the Send From
Memory feature is set to ON. If Send From Memory is set to ON, all
documents will be stored to memory in Fine Resolution mode.
If the WorkCentre 480cx is set to Super Fine Resolution mode and the
remote fax machine does not support Super Fine Resolution, the
WorkCentre 480cx will transmit using the highest resolution mode
supported by the remote fax machine.
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Contrast
Press the Contrast button to compensate for the brightness or darkness of
your faxed document. By pressing the Contrast button repeatedly after
loading a document, you can choose between NORMAL, DARKEN,
LIGHTEN, or PHOTO.
Mode
Recommended for...
Normal Faxing most documents.
Darken
Documents containing light print or faint pencil markings.
Lighten Documents containing dark print.
3
Photo
Photographs or documents containing color or shades of gray. Your
machine will not transmit color, but it will scan and send up to 256
shades of gray.
Note:
You can set the default resolution and contrast. The default mode
will be in effect when a document is sent or copied unless you change the
setting for an individual operation. The machine will automatically revert to
default settings after the operation is completed. For details on how to set
the default resolution and contrast, see Default Settings on page 1-39.
Using the Number Keypad
As you perform various tasks, you will need to enter names and numbers
using the Number keypad. For example, when youset up your machine, you
enter your name (or your company’s name) and telephone number. When
setting up One-Touch or Speed Dial numbers, you will also need to enter
telephone numbers and names.
Setting Document Resolution and Contrast
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When prompting you to enter a name, the LCD display will appear as
shown below :
ID>_
You can then use the procedures described below to enter up to 20 letters
and special characters, numbers or spaces.
Entering Alphanumeric Characters
Locate the button labeled with the character you want. Press the button
repeatedly until the correct letter appears in the display.
1
For example, to enter the letter O, press the 6 key (labeled MNO). Each
time you press the 6 key, the displayshows a different letter, first M, the
N, and O, and finally 6.
You can enter special characters (space, plus sign, etc.) in the name by
using the 0 key. See Keypad Character Assignments on page 3-28.
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Note:
Only upper case letters are available.
The letter appears in the display.
ID>O
To enter another letter, locate the Number keypad button labeled with
the letter you want. Press the button repeatedly until the letter appears
in the display.
2
If the next letter is printed on the same Number keypad button, move
the cursor by pressing the Rightbutton, then press the Number keypad
button labeled with the letter you want.
3
The blinking cursor moves right and the next letter appears in the
display.
ID>OP
If the letter that appears is not the one you wish to enter, press the
Number keypad button repeatedly until the letter you wish to enter
appears in the display. Select additional letters in the same way.
When you finish entering letters, press the Start/Enter button.
3
Setting Document Resolution and Contrast
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Keypad Character Assignments
Key
Assigned numbers, letters or characters
1
2
1
A → B → C → 2
3
4
5
6
7
8
9
0
D → E → F →3
G → H →I → 4
J → K → L →5
M → N → O →6
P →Q → R → S → 7
T → U →V →8
W →X →Y → Z → 9
Space → , →. → / → + →* →& →0
Entering Numbers
You can enter the telephone number of a remote fax machine manually by
using the Number keypad. The number you press appears in the LCD
display.
TEL>5551212_
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You can also use One-Touch buttons (including a Group Dial number) or a
two digit Speed Dial number for entering telephone numbers.
Your machine will send the same document to more than one location. After
you enter a fax number, the display prompts you to enter ANOTHER FAX
NUMBER?. To enter another fax number, you can enter the number
manually, use a One-Touch button, or a two digit Speed Dial number.
Note:
You cannot use a Group Number Dialing button to enter another fax
number.
Editing Numbers or Names
3
If you make a mistake while entering a number or name, move the cursor
under the wrong digit by pressing the Right or Left button. Press the correct
number to change or press the Delete button to delete the number.
Inserting a Pause
With some private telephone systems, you must dial an access code (9 for
example) and listen for a second dial tone before dialing an outside number.
In such cases, you must insert a pause in the telephone number. You can
insert a pause in the telephone numberwhen youare setting up a One-Touch
or Speed Dial number, or when you dial a number without lifting the
handset.
To insert a pause, press the Pause button at the appropriate place while
entering the telephone number. A "P" will appear in the display at the
corresponding location.
When you dial a number, the dialing process pauses for about 3 seconds at
the point where you inserted the pause. If you require a longer pause time,
press the Pause button twice.
Setting Document Resolution and Contrast
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Other Functions
Redial
To redial the last number called:
Press the
button. If a document is loaded in the document tray,
1
Redial
the machine automatically begins to send.
Redial Memory
To search through Redial memory:
Press and hold the
button for 2 seconds.
Redial
1
The Redial memory in your machine retains the last 10 numbers called.
If you have dialed the same number multiple times, the machine does
not count the duplicates.
Press the
the number you want.
or buttons to search through memory until you find
Down Up
2
3
When the number you want appears in the display, press the
Start/
button to commence dialing. If a document is loaded in the
Enter
Automatic Document Feeder, transmission begins when the remote
machine answers.
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Searching for a Number in Memory
There are two ways to search for a number in memory. You can either scan
from A to Z sequentially, or you can enter the first letter of the name
associated with the number.
Searching Sequentially through Memory
Press the Search button, then press the Up or Down buttons to move
through the memory until you find the number you want.
1
Pressing the Down button allows you to search downward through the
entire memory in alphabetical order (from A to Z), and pressing the Up
button allows you to search upward in reverse alphabetical order (from
Z to A).
3
Each time you press the Down or Up buttons, the display shows the
next number stored in memory.
While searching through the machine’s memory, you’ll see that each
entry is preceded by one of three letters: ‘T’ for One-Touch dial, ‘S’ for
speed, or ‘G’ for group dial number. These letters indicate how the
number is stored.
When the desired number appears in the display, press the Start/Enter
button to commence dialing.
2
If a document is loaded, transmission will begin when the remote fax
machine answers.
Searching by the First Letter
Press Search, then press the button labeled with the letter you want to
search for. A name beginning with the letter appears in the display.
1
For example, if you want to find the name MOBILE, press the "6"
button, which is labeled with the letters MNO.
Other Functions
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Press the
find the name you want.
or
buttons to move through the memory until you
2
3
Up Down
When the name and number you want appear, press the
button to initiate dialing.
Start/Enter
Tone
If your telephone service is configured for pulse dialing, you may still need
to use Touch Tone signals to perform special operations by phone. Bank-by-
phone and voice mail are two examples of systems that require Touch Tone
signals. You can send Touch Tone signals by following these steps:
Dial the number using pulse dialing.
1
When the remote phone answers,
.
press *
2
3
Any numbers you now press will be sent as Touch tones for the
remainder of the call.
Enter the remaining numbers required by the service. The machine
returns to the pulse mode after you complete the call.
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Flash
Some special phone services require a switch-hook signal for proper
operation. For example, if you have call waiting, you can put a call on hold
and take a second call on the same line by pressing the switch-hook button.
Pressing the Flash button performs the equivalent of a switch-hook
operation.
When you are on the telephone and hear the call waiting signal, press
the Flash button once. The first caller is placed on hold; you are
1
connected to the second caller.
Press the Flash button again to return to the first caller.
2
3
CAUTION:
If your telephone service does not use the switch-hook signal,
do not press the Flash button during a call. Doing so could disconnect the
call.
!
Automatic Redial
If the number you dial to send a fax is busy or there is no answer, the
machine beeps, hangs up, and waits for the specified retry period. It then
redials the number. If, after the specified number of retry attempts (retry
count) the machine fails to connect, it returns to Standby mode.
While the machine is waiting to redial, the LCD display shows RETRY
REDIAL ?.
1
If you want to redial the number immediately, press the Start/Enter
button. To stop redialing, press the Stop button.
2
You can select the number of retries and the retry interval between each
redial attempt. See User Options (System Data) on page 1-51.
Other Functions
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Priority Transmission
When priority transmission is enabled, a high priority document can be
transmitted ahead of previously scheduled operations. A priority
transmission interrupts a broadcast operation between stations, for example,
when transmission to station A ends but before transmission to station B
begins. The priority transmission also occurs between redial attempts.
In this operation, the document is scanned into memory. It is immediately
transmitted at the conclusion of any operation already in progress.
Place the document face down in the Automatic Document Feeder. If
necessary, adjust the resolution or contrast. For details, see Resolution
on page 3-23 and Contrast on page 3-25.
1
Press the Menu button, then press the Priority TX button on the One-
Touch keypad.
2
Enter the telephone number of the remote machine. There are several
methods available to do this:
3
Direct entry of the telephone number using the numeric keypad.
One-Touch Keypad dialing of stored telephone numbers (see One-
Touch Dialing on page 3-16).
Speed Number dialing using the numeric keypad (see One-Touch
Dialing on page 3-16).
Note:
Group Number Dialing functions are not available in a Priority
Transmission.
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The display prompts you to enter a name for the transmission.
4
5
To assign a name to the transmission, enter it using the Number keypad
and press the
button.
Start/Enter
Or
If you do not want to assign the transmission a name, press the
Start/
button to skip over this step.
Enter
For details on how to enter letters using the Number keypad, see
on page 3-26.
Entering Alphanumeric Characters
The document is scanned into memory. The display shows the
remaining memory capacity and the number of pages. The machine
dials the first telephone number and begins sending the document.
3
Other Functions
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Polling
What is Polling?
Polling is used when one fax machine requests another to send a document.
This is useful for sending unattended faxes. The person who wants to
receive the document calls the machine holding the original and requests
that the document be sent. In other words, it "polls" the machine holding the
original.
Note:
The remote machine must also support Polling to use this feature.
Being Polled By a Remote Machine (TX POLL)
You can program your fax machine to send documents when polled by a
remote fax machine. It is possible to assign a Poll Code to prevent
unauthorized polling of your fax machine.
When you secure your machine using a Poll Code, only those who know the
code can poll your machine.
Place the document face down in the Automatic Document Feeder.If
desired, adjust the resolution and contrast. For details, see page
1
Resolution on page 3-23 and Contrast on page 3-25.
Press the Menu button.
2
Press the Polling button on the One-Touch keypad. The display
prompts you to choose one of the two polling options: TX
(Transmission Polling) and CONT. (Continuous Polling).
3
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Press the
button to confirm TX POLL. The display
4
Start/Enter
prompts you to enter a 4-digit poll code.
Note:
The poll code is preset to 0000 at the factory. This setting
represents no poll code.
If you want to use a poll code, enter a 4-digit code (except 0000).
5
Press the
Or
button.
Start/Enter
6
If you do not want to secure the transmission with a Poll code, press the
button when the display shows 0000 for TX-POLL CODE.
3
Start/Enter
If you previously entered a poll code, and do not want one, you may
enter 0000 and then press the button.
Start/Enter
The machine stores the document in memory. The display shows a
count of the number of pages being stored in memory and the remaining
memory capacity.
The machine returns to Standby mode and displays a reminder that a
Polling Transmission is set. The machine automatically switches to
FAX mode (automatic receiving) when configured to be polled.
7
Polling
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Adding Documents To the Job to be Polled
If you want to add documents to the original documents waiting in memory
to be polled, follow the procedure below.
Place the additional documents face down into the Automatic
Document Feeder.
1
Press the Menu button.
2
Press the Add/Cancel button on the One-Touch keypad. The LCD
display prompts you to select 1.ADD or 2.CANCEL.
3
Press 1.
4
The set up information for the last job stored into memory is displayed.
If you have more than one job waiting in memory, press the UP button
until the set up information for the job you wish to add documents to is
displayed.
Press the Start/Enter button.
5
The machine scans the new documents into memory and returns to
Standby mode.
Cancelling a Job Already in Memory Which is
Waiting to be Polled
If you want to cancel a job already in memory waiting to be polled, follow
the procedure below.
Press the Menu button.
1
Press the Add/Cancel button on the One-Touch keypad. The LCD
display prompts you to select 1.ADD or 2.CANCEL.
2
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Press .
3
4
2
The set up information for the last entered polling job is displayed.If
you have more than one polling job waiting in memory, press the
button until the set up information for the job you wish to cancel is
UP
displayed.
Press the
button.
Start/Enter
The job is erased from memory and the machine returns to Standby
mode.
3
Polling
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PC Faxing
This section provides information and instructions for PC Faxing from a
computer workstation connected to the WorkCentre 480cx. Using this
method, a fax is sent without first printing it and placing the printed
document in the Automatic Document Feeder. This process is controlledby
a PC Faxing application called LaserFAX Lite.
What is LaserFAX Lite?
LaserFAX Lite software is an application that is used to enable PC Faxing
using the WorkCentre 480cx. If selected during the installation of the other
software components for the WorkCentre 480cx, the LaserFAX Lite
application is installed automatically.
After it is installed, LaserFAX becomes a selection among the printing
devices for your computer workstation. When you send a fax directly from
your PC, you simply select LaserFAX as the destination for a print job. A
LaserFAX dialog is then displayed that prompts you to enter the phone
number and other information for the fax job.
LaserFAX Installation
To install LaserFAX Lite, no additional special hardware is required.
Simply ensure that the WorkCentre 480cx is connected to the computer
workstation using the supplied IEEE 1284 parallel cable, and a phone line
has also been connected to the Tel Line input on the back of the WorkCentre
480cx.
The system requirements and procedures for installing LaserFAX Lite
software are contained in Installing Software on page 1-31. Refer to this
section if LaserFAX Lite is not already installed on your computer
workstation.
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Sending Faxes with LaserFAX Lite
The steps performed to fax using LaserFAX Lite are very similar to the
steps performed to print a document from a word processing application.
However, when selecting the printer that will receive the document, you
will select LaserFAX. When you "print" the document, LaserFAX dialog
boxes will appear and prompt you to enter fax information.
To fax a document, perform the following steps:
Note:
The following steps are generally the same for all versions of
Windows. The actual steps you perform may be slightly different depending
on the Windows version and application you are faxing from. Additional
detail for some of the dialogs is available later in this section of the User
Guide. You are also encouraged to refer to the on-line help for the
LaserFAX application and to visit the WordCraft web site
at http://www.wordcraft.co.uk.
3
Open a word processing application on the computer workstation.
1
Create or open the document to be faxed.
2
Select Print from the word processing application.
3
When the application print dialog is displayed, select LaserFAX on
LFPT.PRN as the printer.
4
Select OK or Print to send the document to LaserFAX. Even if
LaserFAX is not open, it will load automatically when you send the
document to it as a printer.
5
PC Faxing
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After the document has been converted to a fax image, the Fax
Conversion dialog will be displayed. This dialog prompts you for
details of the transmission.
6
Enter the fax number manually or click the Phonebook button to select
fromyour LaserFAX Phonebook. If you have already defined entries in
the Phonebook you can type a key name assigned to a Phonebook entry
and LaserFAX Lite will look up the associated fax number.
7
Note: For information on the LaserFAX phonebook refer to The LaserFAX
Phonebook on page 3-55. You can also select the Help button and review
the on-line help topics for this feature.
(Optional) Enter a description of the fax job. While this is an optional
step, it can be very useful when searching All Jobs Pending or Jobs
Completed for your fax job.
8
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(Optional) You may add a Cover Sheet as the first page of your fax by
9
either typing the file name for the cover sheet in the
field,
Cover sheet:
or by clicking the cover sheet button and selecting from the list of cover
sheet files displayed. The first time you use this feature you may be
asked to enter other information required to complete the cover sheet -
for example the
field. Perform the following steps to enter
From
information on the Cover sheet:
Note:
If a new cover sheet is selected, the dialog will expand to include
areas for you to enter the name of the recipient, the subject of the fax, and a
short message.
3
If prompted select
to define the cover sheet fields.
Yes
a)
b)
Double click each user defined field name and type the desired
information in the filed.
Click
. If the “Save settings on exit” option is selected,
OK
c)
LaserFAX Lite will remember these settings and not ask you for
them next time the cover sheet is used. To change the settings use
the
menu.
Options, Cover sheets…
(Optional) To hold the fax to be sent at a later time, select the
checkbox.
10
11
12
Hold
(Optional) If a printed copy of the fax is desired when the document is
faxed, select the checkbox.
Print
(Optional) Select other features available under the
Advanced>>
button selection. For more information on this features see
Fax
on page 3-45.
Conversion Dialog Advanced Features
PC Faxing
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To fax the document, click the
button. This will result in the job
13
OK
being displayed in the
application.
list in the LaserFAX
All jobs pending
The fax job will appear in this list until it is transmitted using the
features of the LaserFAX application. At that time, it will be displayed
14
in the
list.
Jobs completed
Note: The features of the LaserFAX applicationare briefly described under
LaserFAX Application Features on page 3-51. For more detailed
information on the features of the LaserFAX application, refer to the on-line
help system in the LaserFAX application.
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Fax Conversion Dialog Advanced Features
When the Fax Conversion dialog is displayed, there is an Advanced>>
button that can be selected which makes available several other features for
the fax job. When the Advanced>> button is selected the dialog below is
displayed.
3
Note that the Fax Conversion screen now contains additional fields for the
Cover sheet, and three new buttons; Send options, Attach... and Keep....
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Cover Sheet Options
The cover sheet options on this page can be used to select an existing cover
sheet, or create a new sheet.
Cover Sheet
In this location, you can select a previously created and saved cover sheet.
Recipient
In this field the recipient of the fax is entered.
Subject
The subject of the fax is entered here.
Message
The message to be conveyed on the cover sheet is entered here.
Restore last cover sheet
When selected, this feature will restore the last cover sheet for the fax job.
Always Expand
When this feature is selected, the expanded cover sheet dialog seen in the
diagram above is displayed by default when the Fax Conversion dialog is
displayed.
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The Send Options Button
Selecting the Send options button will cause the following dialog to be
displayed:
Sub Address
3
A subaddress may be up to 20 digits long and is sometimes used to
automatically route the outgoing fax to a specific fax machine.
Signature
A signature may be up to 20 digits long and may be sent and received with
the fax. Note that it is not possible to transmit a signature if you also wish
to perform a turnaround poll in the same transmission.
Fax ID
This is the identification you send to the remote fax system. If you do not
enter a value here, the default ID will be the fax number you entered when
installing LaserFAX. For additional information, see Registration Details
in the LaserFAX Configuration program.
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The Attach Button
The Attach button is used to attach documents to the current fax job by
referencing the file name of the fax document.
Using the features available under the Attach... button, documents that are
already prepared as faxes can be attached to the current job.
When the Attach... button is selected the following dialog is displayed:
The features of this dialog are as follows:
The Fax button displays the list of fax files to choose from.
The arrow keys are used to change the order of the attachments.
The Edit buttonis used to change the displayed path to the attached file.
The Deletebuttonis used to delete the attachment. This does not delete
the file from the workstation.
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To use the Attach... feature:
Click on the Fax button.
1
2
Select the file you want to attach and click on OK. You can select
several faxes at once by holding down the CTRL key and clicking on
the faxes that you wish to attach.
When all files are attached to the fax job, select OK to fax the job and
its attachments.
3
Note:
Attach...
feature, refer to on-line help
For more information on the
within the LaserFAX Lite 3.5 application.
3
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The Keep Button
The Keep... button will allow you to keep a copy of the fax on the
workstation hard disk.
When the Keep... button is pressed, the following dialog is displayed:
To use the features of this dialog, perform the following steps:
The name of the file and the application in which it was generated are
displayed in the Description: field. Edit the description and enter a
1
filename. The default file type will be .FAX.
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(Optional) Select
to attach the fax to the end of
2
3
Attach to existing file
an existing fax document.
(Optional) Click on the
displayed whenever you use the
application.
if you would like this list
Always show file list
button in the LaserFAX
Files
After making settings on this dialog, select
to return to the
OK
4
dialog.
Advanced>>
LaserFAX Application Features
In this section, the features of the LaserFAX application are briefly
described. For additional information on the functions and features of the
LaserFAX application, refer to the on-line help system for LaserFAX.
3
The LaserFAX application is displayed when a fax is sent from the
WorkCentre 480cx. The following window is displayed:
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LaserFAX Application Toolbar Features
The features of the LaserFAX Toolbar are as follows:
The Viewer Button
This will load the LaserFAX Viewer to display the fax file currently
selected in the All Jobs pending, Received faxes or Fax files list.
The Print Button
This will print the current fax or list. Use Printer setup from the File menu
to select the default printer (or fax machine) to be used.
The Information Button
This will show more details of a job in the All Jobs pending, Jobs
completed, Fax files, etc lists. You can also use this button to see
information about users or devices. From the details screen displayed on
your screen, you will be able to edit information about the entry you have
selected.
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The Go Button
This will release the selected fax from hold or failed status. If a job is
shown as pending, a retry may be scheduled. Clicking on the green traffic
light will cause the LaserFAX application to try sending again without
waiting for the retry interval.
The Stop/Hold Button
This will stop the current job in progress or place a pending job into Hold
status. A held job can be released with the Go button.
3
The Waste Button
This will delete an entry from a list. For lists of completed transmissions or
receptions, it will provide the option to archive the lists to a file before
deleting them.
The Keep Button
This will keep a permanent copy of a fax file. The kept file may then be
sent on its own, included as an image within another fax, or appended to
another fax.
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The SendFax Button
This button is used to transmit the selected fax document or the document
associated with the fax job.
The Scan Button
If you are using an external fax machine with LaserFAX you can use this to
scan documents into your PC.
The QuickFax Button
This allows you to send a fax without using any other program. See the
QuickFAX screen and on-line Help for more details.
The Phonebook Button
This will display the phonebook. After opening the phonebook, you may
add a new entry or select an existing number from it.
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The LaserFAX Phonebook
The LaserFax application has a phonebook that can be used to enter up to
20 entries. These entries can then be selected from the phonebook, or can
be specified by using a key name. For frequently used numbers, this feature
saves time and effort.
In the LaserFAX application, select the Display, Phonebook menu item or
click on the Phonebook icon in the toolbar to view your entries.
Adding Entries to the Phonebook
Display the phonebook and click on the Add button or press the INS
(Insert) key on your keyboard to add a new entry. You must specify a
unique key name which can then be typed for LaserFAX to look up the fax
number in your phonebook. The phonebook provides the ability to add a
description and a fax number for each entry as well as a telephone number
and comments.
3
Any entry in the phonebook can be edited by double clicking it.
Troubleshooting LaserFAX
When LaserFAX does not activate, ensure that:
The WorkCentre 480cx is connected and plugged in.
The parallel interface cable is properly connected and is not longer than
6 feet.
No error message is displayed on the WorkCentre 480cx. If an error
message is displayed, check the Troubleshooting section of this manual
to diagnose the problem.
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Chapter 4
Receiving a Fax
Options for Receiving a Fax Using the
WorkCentre 480cx
4
Using the WorkCentre 480cx, you can receive a fax in one of two ways:
By allowing the WorkCentre 480cx to answer, receive, and print all
incoming faxes. This process normally involves printing of the
incoming fax. When incoming faxes are received in this manner, there
is no electronic storage of the fax in memory. When used in this
manner, the WorkCentre 480cx is receiving faxes as a Stand Alone fax
machine. There are four distinct ways to configure the WorkCentre
480cx as a Stand Alone fax machine.
For information and instructions for operation as a Stand Alone fax
machine, refer to Reception Modes on page 4-2.
By receiving faxes directly to your computer workstation using
LaserFAX Lite software. This is called PC Fax Reception.
For information and instructions for PC Fax Reception, refer to PC Fax
Reception on page 4-13.
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Reception Modes
When used as a Stand Alone fax machine, your multi-function machine has
four reception modes as described below:
FAX The machine answers an incoming call and immediately goes
into fax receive mode.
TEL/FAX The machine answers the incoming call. If a fax signal is
not detected, the WorkCentre 480cx sounds a ringing tone to indicate a
voice phone call. If the external phone is not lifted while the ringing
tone is sounding, the machine will switch to automatic fax reception
mode.
TEL In TEL mode, automatic fax reception is turned off. You can
receive a fax only by manually picking up the external phone to accept
the call and then pressing the Start/Enter button to receive the fax.
ANS/FAX To use the ANS/FAX mode, you have to attach an
answering machine to the EXT jack on your fax machine. If the
WorkCentre 480cx senses a fax tone, it automatically switches to fax
reception mode. However, if a fax is not sensed, the WorkCentre 480cx
routes the call to the answering machine, and the caller can leave a
message.
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Determining the Reception Mode
The current reception mode is displayed in the bottom line of the LCD
display window.
JAN-15-1999 100%
Reception mode
08:30AM
FAX
If you seldom use the fax line for phone conversations, set the
WorkCentre 480cx to either FAX mode or TEL/FAX mode. In these modes,
the WorkCentre 480cx answers incoming calls and receives faxes
automatically.
Note: During PC file printing, an incoming fax will be received and stored
in memory. The memory is also used for PC file printing. If you are printing
a large PC file, it is recommended that you stop PC file printing while
receiving a fax. This will maximize memory space for the incoming fax.
4
Reception Modes
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Receiving Automatically in FAX Mode
1 Press the Receive button until the display indicates FAX.
2 When a fax call comes in, the machine answers on the second ring and
receives the fax automatically.
Note: To change the number of rings before the machine answers an
incoming call, see Selectable Options on page 1-52.
To adjust ringer volume, press the Menu button and the System Setup (04)
button on the One-Touch keypad. Ringer volume is the first item displayed.
Press the Start/Enter button. Use the Up or Down button to set the desired
loudness. Press the Stop button twice to accept and exit.
Receiving Automatically in TEL/FAX Mode
If you have an external phone connected to the EXT jack on the left side of
the machine, you can select TEL/FAX mode to receive fax transmissions
and answer voice calls.
1 Press the Receive button until the display indicates TEL/FAX.
2 When a call comes in, the machine answers on the second ring. If a fax
tone is sensed, the machine receives the fax automatically.
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Note: To change the number of rings before the machine answers an
incoming call, see Selectable Options on page 1-52.
To adjust ringer volume, press the Menu button and the System Setup (04)
button on the One-Touch keypad. Ringer volume is the first item displayed.
Press the Start/Enter button. Use the Up or Down button to set the desired
loudness. Press the Stop button twice to accept and exit.
3 If a fax signal is not sensed when the machine answers the call, you will
hear a second ringing tone indicating a voice phone call.
4 Lift the external phone to answer the call. If the voice call is not
answered within a specified time, the machine will switch to automatic
fax reception mode.
Receiving Manually in TEL Mode
If you have an external phone connected to the EXT jack on the left side of
the machine, you can answer voice phone calls and receive faxes manually.
4
1 Press the Receive button until the display indicates TEL.
2 Answer an incoming call by picking up the external phone.
3 If you hear a fax tone, or if the person calling asks you to receive a fax,
press the Start button on the machine.
If the machine is equipped with an external phone, you may also press
the characters * 9 * (star-nine-star) on the external phone to initiate
reception.
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Note: The characters * 9 * (star-nine-star) are preset at the factory as the
default remote receive start code for machines operated with a telephone
connected to the EXT jack on the side of the WorkCentre. The asterisks in
the code are fixed characters, but the number can be changed. For more
information, see Selectable Options on page 1-52.
4 Replace the external phone. The machine begins receiving and returns
to Standby mode when reception is complete.
Receiving Automatically in ANS/FAX Mode
To use this mode, you must attach an answering machine to the EXT jack
on the left side of your machine.
1 Press the Receive button until the display indicates ANS/FAX. Any
incoming voice calls will be answered by the answering machine. The
caller can then leave a message on the answering machine.
2 If a fax tone is detected on the line, the fax receive mode is
automatically activated.
Note: If you set your machine to ANS/FAX mode and your answering
machine is switched off, or no answering machine is connected to the Xerox
WorkCentre 480cx, the machine will automatically go into fax receive mode
after six rings.
If your answering machine has a user-selectable ring counter, set it to
answer incoming calls after one ring.
If the machine is in TEL mode, and an answering machine is connected to
the machine, turn off the answering machine. This will prevent the
answering machine’s outgoing message from interrupting your phone
conversation.
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Receiving a Fax When the Machine is Out of Paper
Incoming fax transmissions are automatically stored in memory under the
following conditions:
The WorkCentre 480cx is out of paper
A paper jam occurs
A document is copying
A document is printing
After receiving documents, the machine displays MEMORY RECEIVED
and the cause. For example, NO PAPER.
When the condition is cleared, for example by loading new paper or
clearing a jam, the machine will automatically print the fax stored in
memory.
If you clear the problem while the machine is receiving documents into
memory, it will print the stored document immediately upon clearing the
problem.
4
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Distinctive Ring Pattern Detection (DRPD)
Distinctive Ring is a telephone company service which enables the use of a
single telephone line to answer several different telephone numbers. The
number used to call a phone with this feature is identified by a distinctive
ringing pattern consisting of various combinations of long and short ringing
tones.
This feature is often used by answering services that answer telephones for
many different clients and need to know which number is being called by
the ringing pattern of the phone.
Using the Distinctive Ring Pattern Detection feature (DRPD), this machine
"learns" the ring pattern you designate to answer the fax.
Unless changed, this ringing pattern will continue to be recognized and
answered as a fax call, and all other ringing patterns will be forwarded to
the telephone or answering machine plugged into the EXT jack. You can
easily suspend or change Distinctive Ring Pattern Detection at any time.
See Selectable Options on page 1-52.
With the DRPD feature active, DRPD appears in the display and the
previously set reception mode is ignored. If you turn DRPD off, the
machine returns to any previously set reception mode.
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Polling
What is Polling?
Polling means that one fax machine requests another to send a document.
This is useful for sending unattended faxes. The person, who wants to
receive the document, calls the machine holding the original and requests
the document. In other words, it "polls" the machine holding the original
document.
Polling Remote Machines (CONT. POLL)
You can set up the machine to automatically receive documents from
unattended remote fax machines. The machine can be set up to receive the
fax now, or at a later time. This feature permits unattended polling in off-
peak hours when telephone rates are lower.
Note: The remote machine must also support polling to use this feature.
4
1 Press the Menu button.
2 Press the Polling button on the One-Touch keypad. The display shows
the polling options:
SELECT POLLING
1. TX 2.CONT.
3 Press 2. CONT. (Continuous Polling). The display asks you to enter the
number of the remote fax machine.
Polling
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4 Enter the telephone number of the remote machine. There are several
methods available to do this:
Direct entry of the telephone number using the numeric keypad
One-Touch keypad dialing of stored telephone numbers (see One-
Touch Dialing on page 3-16)
Speed Number dialing using the numeric keypad (see Speed
Dialing on page 3-19)
5 Press the Start/Enter button.
ANOTHER FAX NO?
1.YES 2.NO
6 The display asks if you want to enter another fax number to receive
documents from another location.
If you do want to receive documents from more than one location:
a) Press the 1 button and enter another fax number using the numeric
keypad, a One-Touch button, or two digit Speed Dial number.
The number appears in the display.
b) Press the Start/Enter button.
Repeat Step 6 to receive documents from other locations.
Or
c) If you have entered the last fax number that you want to receive
from, press the 2 button.
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7 The display asks you to enter a 4-digit poll code.
POLL CODE
[0000]
8 If the remote machine is secured with a poll code, you must enter the
correct code, and press the Start/Enter button.
Or
If the remote machine is not secured with a poll code, press the
Start/Enter button to accept [0000] which represents no code.
9 The display prompts for the time range, during which the machine will
call and poll the remote machine(s).
4
START -> END
HH:MM -> HH:MM
Type the time range for polling. If you have configured your machine
to use a 12-hour format, remember to specify A.M. or P.M.
10 Press the Start/Enter button.
Note: If you set a time earlier than the current time, your machine calls the
number at that time on the following day.
Polling
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11 The display prompts for the Interval Time of the continuous polling.
For example, to set your machine to poll the remote machine at 30-
minute intervals, enter 0030.
INTERVAL TIME
HH:MM
12 Type the interval time for polling.
13 Press Enter.
14 The machine display returns to the standby mode. The machine display
will alternate every four seconds between time/reception display and
continuous poll/scheduled time display.
JAN-15-1999 100%
Reception mode
08:30AM
FAX
JAN-15-1999 100%
CONT.POLL 04:20P
Poll Schedule Time
15 After Continuous Polling ends, a multi-communication report will be
printed to show the result (if the report is enabled). This report feature
is enabled through the User Options.
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PC Fax Reception
This section provides information and instructions for receiving faxes
directly to a computer workstation connected to the WorkCentre 480cx.
Using this method, a fax is received to the PC without printing it. This
process is controlled by a PC Faxing application called LaserFAX Lite
Version 3.5.
What is LaserFAX Lite?
LaserFAX Lite software is an application that is used to enable PC Faxing
using the WorkCentre 480cx. If selected during the installation of the other
software components for the WorkCentre 480cx, the LaserFAX Lite
application is installed automatically.
LaserFAX Lite Installation
To install LaserFAX Lite, no additional special hardware is required.
Simply ensure that the WorkCentre 480cx is connected to the computer
workstation using the supplied IEEE 1284 parallel cable, and a phone line
has also been connected to the Tel Line input on the left side of the
WorkCentre 480cx.
4
The system requirements and procedures for installing LaserFAX Lite
software are contained in Chapter 1 - Getting Started. Refer to this chapter
if LaserFAX Lite is not already installed on your computer workstation.
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Receiving Faxes With the WorkCentre 480cx
LaserFAX Lite can be configured to receive faxes directly to a computer
workstation, rather than having them print on the WorkCentre 480cx.
To do this, perform the following steps:
1 In the Xerox WorkCentre 480cxFAX program group, select LaserFAX
Lite Config. The dialog shown below will be displayed:
2 On this dialog, select the Edit Device button. This will cause the Edit
Device Details dialog to be displayed. An example of this dialog is
shown on the next page.
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3 On this dialog, select the Receive Faxes to PC checkbox.
4 Select OK.
4
When a fax is received, an entry for the received fax will be displayed in the
Received faxes list. Double click on the entry to view it. You can then
decide whether to keep it, delete it, print it, or send it to another recipient.
For a brief overview of LaserFAX Lite application features, refer to
LaserFAX Application Features on page 3-51.
Note: If the WorkCentre 480cx is not connected to the PC, or LaserFAX
Lite is not running, or the Receive to PC option is not selected, faxes will be
printed on the WorkCentre 480cx.
PC Fax Reception
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Note: When LaserFAX Lite is running it is not possible to print or scan
using the WorkCentre 480cx if Receive faxes to PC is selected.
If Receive Fax to PC is selected, to allow printing or scanning on the
WorkCentre 480cx you must shutdown LaserFAX Lite, or temporarily
disable Receive Faxes to the PC by performing the following steps:
1 Select the Display, Device information menu.
2 Double click WorkCentre 480cx and de-select the Receive faxes to PC
option.
3 Click OK.
4 Repeat this process to re-enable Receive Faxes to the PC later.
Troubleshooting LaserFAX Lite
When LaserFAX Lite does not activate, ensure that:
The WorkCentre 480cx is connected and plugged in.
The parallel interface cable is properly connected and is not longer than
6 feet.
No error message is displayed on the WorkCentre 480cx. If an error
message is displayed, check the Troubleshooting section of this manual
to diagnose the problem.
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Chapter 5
Printing
Printing a Document
This procedure describes the general steps required for printing from
various Windows applications. The exact steps for printing a document
may vary depending on the application program you are using. Refer to
your software application’s documentation for the exact printing procedure.
The following steps describe the typical process to print from a Windows
environment:
5
1 Make sure that your machine is properly connected to the computer.
2 Verify that you have installed the print driver software for your
machine. See Installing Software on page 1-31.
3 Start the program you are using to create the document, and create or
open the document you want to print.
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4 Choose Print or Print Setup from the File menu. Make sure the Xerox
WorkCentre 480cx is selected as your default printer. Click on the
Properties or Setup button if you want to make any adjustments that
are appropriate for printing your document. (See Printer Settings on
page 5-2.)
5 Click on OK to close the Properties dialog box.
6 After making any necessary changes to the printing parameters, click on
OK to start the print job.
Printer Settings
You can use your machine with all your Windows 3.x, Windows 95/98, or
Windows NT 4.0 applications. Be sure to set the Xerox WorkCentre 480cx
as the default printer for all your Windows operations.
Most Windows software applications allow you to make changes to the
printer settings. This includes settings that determine how a print job looks
such as page size, paper orientation, and margins. Settings made in the
application to create the document will usually override settings made in the
printer driver.
The Xerox WorkCentre 480cx printer driver features are described in the
following sections and arranged according to operating system. For
Windows 95/98 and 3.x, refer to Windows 95/98 and 3.x Printer Settings on
page 5-3. For Windows NT 4.0, refer toWindows NT 4.0 Printer Settings on
page 5-15.
Note: All screen captures for the following section were taken from within
the Windows 98 environment.
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Windows 95/98 and 3.x Printer Settings
You can access printer settings by using any of these methods:
Select the Print or Print Setup command from within any Windows
application. This method will provide access to the Paper, Document/
Quality, and Advanced tabs.
Or
Select the Xerox WorkCentre 480cx printer from the Printers folder,
then select Properties from the File menu. This method will provide
access to the General and Details tabs, as well as the Page, Main, and
Advanced tabs.
Note: Windows 98 also shows the Color Management tab.
Or
Select the Xerox WorkCentre 480cx printer from the Printers folder,
click the right mouse button, then select Properties from the drop-
down list. This method will provide access to the General, Details, and
Color Management tabs, as well as the Paper, Document/Quality, and
Advanced tabs.
5
Note:
In Windows 3.x: Go into Print Manager and select the Xerox WorkCentre
480cx printer; pull down the Options menu and select Printer Setup. Click
the Setup button to view the Page, Main, and Advanced tabs.
Printer Settings
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When you see the Printer properties displayed, you can then review and
change whatever settings are needed for your print job. If accessed through
the Printers folder, the Printer properties consists of six tabs:
General tab - for viewing and changing general Windows 95 printer
information. See your Windows 95/98 User Guide for details.
Details tab - for viewing and changing port and timeout parameters.
See your Windows 95/98 User Guide for details.
Color Management tab - for adding and removing color profiles
associated with your printer. This tab is not shown in Windows 95;
only in Windows 98.
Page tab - for paper sources and sizes, number of copies, and
orientation.
Main tab - for document and paper types and for print quality.
Advanced tab - this tab provides access to controls for print image
quality.
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Page Tab
Note: If this tab is accessed through the Printers folder, any changes
made to settings will become the default settings for the printer. Settings
made when the printer properties are accessed through an application File
menu and Print or Print Setup will remain active until the application you
are printing from is closed.
The Page tab allows you to specify media size, media source, number of
copies, page collation, sequence of pages, and page orientation.
5
Printer Settings
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Media Source
Click on one of the two radio buttons to select either Automatic Feeder or
Manual Feeder for your paper source. You can also select a paper source
by placing the cursor over the required paper bin on the printer image.
Copies
Click in the Copies box to enter a value (1 to 99) for the number of copies
you wish to print.
Collate/Reverse Page Order
Select the checkbox for Collate and/or Reverse Page Order. Use Collate
when you are printing multiple copies so all pages of one copy are printed
before the next copy begins printing. Click Reverse Page Order to begin
printing with the last page of the document. The first page of your document
will be on top of the stack in the output tray when your print job is
complete.
Orientation
Portrait and Landscape orientations define the way an image is printed on
paper. For most paper types, Portrait is tall, and Landscape is wide.
Portrait orientation is generally used for correspondence and reports.
Landscape orientation is often used for spreadsheets, transparencies, and
envelopes. Click on one of the two radio buttons to select either Portrait or
Landscape as the orientation for your document.
Media Size
Move the horizontal bar or click on the right or left arrow to locate the
desired Media Size option, then select.
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The media size options are:
Letter 8.5 x 11 in. (also Coated,
Glossy, Letter Transparency/
Film, Iron On, Greeting card)
Envelope No. 9 (3 7/8 x 8 7/8 in.)
A4 210 x 297 mm. (also Coated,
Glossy, Transparency/Film, Iron
On, Greeting card)
Envelope No. 10 (4 1/8 x 9 1/2
in.)
Legal 8.5 x 14 in.
Envelope DL 110 x 220 mm.)
Envelope C5 162 x 229 mm.)
B5 JIS-182 x 257 mm.
Executive 7.25 x 10.5 in.
A5 148 x 210 mm.
Envelope C6 114 x 162 mm.)
Envelope B5 176 x 250 mm.)
Envelope 7 3/4 (3.88 x 7.5 in.)
A6 Card Stock 105 x 148 mm.
(also Coated, Glossy, Iron On,
Greeting card)
Index Card 3 x 5 in.
Baronial 4.38 x 5.63 in.
Hagaki 100 x 148 mm.
Postcard 4 x 6 in. (also Glossy)
5
Envelope 6 3/4 (3 5/8 x 6 1/2 in.) Custom (User defines paper
width and height)
Printer Settings
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Main Tab
Note: If this tab is accessed through the Printers folder, any changes
made to settings will become the default settings for the printer. Settings
made when the printer properties are accessed through an application File
menu and Print or Print Setup will remain active until the application you
are printing from is closed.
The Main tab allows you to specify the document type, media type, and
print quality.
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Print Document As
When you select a document type, other settings in the printer driver
automatically change to accommodate that document type.
Use the horizontal bar or the right or left arrow to locate the appropriate
document type, then select:
Intelligent - lets the driver select the best settings for the document you
are printing.
Vivid Color - produces enhanced color printing, used for print art,
drawings, business graphics, etc.
Natural Color - produces realistic natural color printing, used for
photographs.
GreyScale - optimizes black and white printing and is used to print text.
Note: Only Natural Color and Intelligent modes are available when the
Photo cartridge is installed.
5
Printer Settings
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Media Type
When you choose a media type, the Print Quality selection changes
automatically to provide the best print quality.
Click on the appropriate radio button to select the paper type for your
document:
Media Type
Use for
Plain Paper
typical xerographic paper
Coated Paper
printing on High Resolution
Ink Jet paper
Glossy/Photo Paper
Transparency
printing on glossy paper or film
printing on transparencies
Iron-on Transfer
Greeting Card Stock
printing a T-shirt Transfer
printing on greeting card stock
Dry Time Delay
Check this box to activate a delay between the printing of pages to allow
inks to dry.
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Print Quality
Click on the radio button to select the desired Print Quality for your
document:
Speed/quality of
print
Mode
Direction
Draft
Faster print speed and
reduced print quality
Unidirectional printing
Normal
Average print speed and
good print quality
Unidirectional printing
Bidirectional printing
High 1200 dpi Reduced printing speed
and highest print quality
Defaults
Click this button to restore default settings on all available tabs.
About
Click the About button for the printer software version number and
copyright information.
If you need help with the printer driver, please note the version number
before calling Xerox Technical Support.
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Printer Settings
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Advanced Tab
Note: If this tab is accessed through the Printers folder, any changes
made to settings will become the default settings for the printer. Settings
made when the printer properties are accessed through an application File
menu and Print or Print Setup will remain active until the application you
are printing from is closed.
The Advanced tab allows you to specify the halftone type and adjust the
image brightness, contrast, saturation, and color strength.
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Halftone
Halftone is an array in which dots are placed to simulate colors and shades
of gray. Use the Halftone settings to improve the appearance of pictures and
graphics. A Halftone is chosen automatically when you choose a document
type from the Main tab. However, you can change the Halftone setting to
customize your print job.
You may need to experiment with different Halftone options to determine
which setting is best for a particular picture or graphic.
Click on the appropriate icon to select the type of Halftone desired:
Halftone
Use for
method
Line Art
simple line art and computer
graphics
Fine Dither
graphic images with significant
detail but limited shading
Air Brush Speed
Air Brush Quality
graphic images
photographic or highly detailed
images
5
Note: Air Brush Quality is only available with these Paper Types and Print
Quality combinations: Coated paper with High print quality, and Glossy/
Photo paper with High print quality.
Printer Settings
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Image
Generally, default settings at 0% produce the best image quality. However,
you can change these settings to produce special effects. To increase an
Image setting, move the slider control to the right; to decrease a setting,
move the slider control to the left.
The image to the right of these controls gives an impression of the final
result of your changes to the settings. The image may not appear exactly as
you would expect if your color monitor does not support enough colors.
Brightness
Move the slider control to the right or left to increase or lessen the
brightness of your document’s image.
Contrast
Move the slider control to the right or left to increase or lessen the amount
of contrast in your image.
Saturation
Move the slider control to the right or left to increase or lessen the amount
of color saturation in your image.
Color Strength
Move the slider control to the right or left to increase or lessen the amounts
of red, green, or blue in your image.
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Windows NT 4.0 Printer Settings
The Windows NT 4.0 printer drivers contain many of the same features as
the printer drivers for Windows 3.1 and Windows 95/98. However, the
names of the tabs and some of the features are different.
You can access the various printer settings by using either of these methods:
Select the Print or Print Setup command from within any Windows
application. This provides access to the Page Setup, Advanced, and
Cartridges tabs.
Or
Select the Xerox WorkCentre 480cx printer from the Printers folder,
click the right mouse button, then select Document Defaults from the
drop-down list. This provides access to the Page Setup, Advanced, and
Cartridges tabs.
5
Printer Settings
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Page Setup Tab
The Page Setup tab allows you to specify paper size, paper source, number
of copies, page orientation, and color appearance.
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Advanced Tab
The Advanced tab is a main control center for choosing most of the settings
which govern the appearance and printing of your document.
5
The main window shows a tree of options with an icon to the left of each
main category. The categories include:
Paper/Output
Graphic
Document Options
Each item, when clicked on, expands to reveal more options.
Printer Settings
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When clicked on, each option opens a second window below the first one,
offering additional options.
Note: When Paper Size is selected, the second window which opens
includes the Custom Paper Size button.
The default settings appear in blue text, enclosed in brackets. When you
change a setting, the text turns to red.
Click on the title Xerox WorkCentre 480cx Document Settings to access the
Undo Changed Option, and About Xerox WorkCentre 480cx, which
provides copyright and version information.
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Cartridges Tab
The Cartridges tab provides you with options for changing, cleaning, and
aligning print cartridges and for printing test pages.
5
Change Left Cartridge
This feature enables you to install a Color print cartridge in the left position
of the print cartridge carrier.
Printer Settings
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Change Right Cartridge
This feature enables you to install a Black or Photo cartridge in the right
position of the print cartridge carrier.
Align Cartridges
Use the Align Cartridge feature to begin the vertical, horizontal, and
bidirectional alignment of the printheads.
Clean Print Nozzles
This feature initiates the cleaning of the print nozzles of the cartridges.
Print Test Page
Print a test page to verify that the printer is functioning properly.
Help
Click on this button to access Xerox WorkCentre 480cx driver help.
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The Xerox WorkCentre Control
Program
In addition to the printer driver, the printer software also includes the Xerox
Control Program. The WorkCentre Control Program contains setup options
that define the operation of your machine. The WorkCentre Control
Program is included with all operating systems.
The Control Program includes five tabs:
Status - Displays the printer status, ink levels, and print job status
Options - Includes setup options
Cartridges - Installs, cleans, or aligns the cartridge
DOS Printing - Includes settings for printing directly from DOS
About - Displays the Control Program version
Starting the Xerox WorkCentre 480cx Control Program
In Windows 95/98 and Windows NT 4.0
1 Click the Start button and choose Programs.
2 Choose the Xerox WorkCentre 480cx from the list.
3 Select the Xerox WorkCentre 480cx Control Program on LPT1.
5
4 The Xerox WorkCentre 480cx Control Program on LPT1 window
opens.
The Xerox WorkCentre Control Program
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In Windows 3.x
1 From the Program Manager at system startup, open the Xerox
WorkCentre 480cx group.
2 Double-click on the Xerox WorkCentre 480cx Control Program
icon.
3 The Xerox WorkCentre 480cx Control Program on LPT1 window
opens.
Xerox WorkCentre 480cx Control Program Window
When the Xerox WorkCentre 480cx Control Program on LPT1 window
opens, click the appropriate tab for the options you want to display. On the
appropriate tab, specify your changes.
Using the Status tab
This tab shows the printer status, ink levels, and print job status.
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The Status tab includes these buttons:
Cancel Print
Pause
Print Test Page
The information area displays which job is printing, which page and copy,
the time, and any alert messages.
Using the Options Tab
This tab allows you to specify the Control Program setup options.
5
Run Minimized - Select Run Minimized to prevent the Status tab
window from appearing on your computer screen each time you send a
job to print. When you select this option, a Status tab icon appears on
your screen instead of the Status tab window. To open the Control
Program, double-click the Status tab icon.
The Xerox WorkCentre Control Program
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Close Status at End of Job - Select Close Status at End Job to close the
Control Program when the job is finished printing.
Sound Effects Enabled - Select Sound Effects Enabled to turn on the
sound effects that accompany printer software messages. If you live
outside the U.S., these sound effects were enabled when you installed
the software.
Enable Buffer Mode - Select Enable Buffer Mode if your printer
pauses frequently (every two or three lines) during a print job, and
prints pages with alternating bands of light and dark print. The printer
pauses frequently because it is printing data faster than the computer
can send it. Banded printing occurs when the printer pauses frequently.
When you select this option, it takes longer for the first page of a job to
begin printing.
Disable Xerox WC480cx DOS Printing (Enable DOS printing to
other printers) - Select this feature when you are using a DOS
application to print to a printer other than your Xerox WorkCentre
480cx. Uncheck this option when you are using a DOS application to
print to your Xerox WorkCentre 480cx. After checking or un-checking
this option, you must restart Windows 3.x for the change to take effect.
Note: If a Xerox printer and another printer are connected to the same port
on your computer through a switch box or other device, check Disable
Xerox WC480cx DOS Printing and restart Windows before switching from
one printer to the other. Switching printers without selecting this option may
cause printer errors.
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Using the Cartridges Tab
This tab allows you to view the level of ink in the cartridges and to choose
cartridge options.
5
The cartridge options:
Install Black Cartridge - Click Install Black Cartridge to install a
Black (P/N 8R7881) print cartridge in the printer. Choosing this option
moves the print cartridge carrier to the load position and displays the
Change Black Cartridge dialog box.
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Install Color Cartridge - Click Install Color Cartridge to install a
Color (P/N 8R7880) print cartridge in the printer. Choosing this option
moves the print cartridge carrier to the load position and displays the
Change Color Cartridge dialog box.
Install Photo Cartridge - Click Install Photo Cartridge to install a
Photo (P/N 8R7883) print cartridge in the printer. Choosing this option
moves the print cartridge carrier to the load position and displays the
Change Photo Cartridge dialog box.
Clean Print Nozzles - Click Clean Print Nozzles to start the print
cartridge nozzle test and to clean the print nozzles. Use this procedure
when there are missing portions in the printed characters.
Align Cartridges - Click Align Cartridges to align the printheads. This
procedure brings the printheads into vertical, horizontal, and
bidirectional alignment.
Align the cartridges after you install a new print cartridge, or when the
black portions of text or graphics do not align with the color portions.
Note: The bidirectional alignment patterns cannot be adjusted when the
Photo cartridge is installed.
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Using the DOS Printing tab
Use the DOS Printing tab to change print settings for DOS applications that
run from the DOS prompt in Microsoft Windows.
Select the desired options in the Print Quality, Paper, and Font Settings.
Choose if desired: Print Fonts or Defaults.
5
Other settings:
Graphics - Click Graphics to set the addressability in dots per inch
(dpi). The default is 75 dpi.
CR - Click CR to select a carriage return mode. CR + LF instructs the
printer to perform a line feed (LF) after each carriage return (CR). The
default is CR Only.
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Text Scale Mode - Click Text Scale Mode to turn text scaling on or off.
Text Scale Mode affects the vertical line spacing of your print job. For
example, for a 216 x 279 mm (8.5 x 11 in.) page with a 13 mm (1/2 in.)
bottom margin, Off prints 63 lines per page; On prints 66 lines per page.
Note: When Perforation Skip is On, Text Scale Mode is ignored.
Perforation Skip - Click Perforation Skip to turn Perforation Skip on
or off. Turning Perforation Skip on adds a 13 mm (1/2 in.) top margin to
the print job.
High Speed Printing - Click High Speed Printing to print at a faster
rate.
Form Feed Timeout - Form Feed Timeout designates the timeout
period for form feed. The default is 15 seconds.
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Using the About Tab
The About tab gives the Software version number and Copyright
information for the Control Program.
5
The Xerox WorkCentre Control Program
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Chapter 6
Scanning
Overview
The WorkCentre 480cx TWAIN Scanner Program is an image-scanning
program that operates under various image-editing and OCR applications.
The WorkCentre 480cx TWAIN Scanner Program includes drivers which
may be used with any TWAIN-compliant application software. The scanner
program software will operate the WorkCentre 480cx scanner.
The TWAIN standard is an image data transfer protocol developed to allow
one software package to use many devices. Some examples of TWAIN
compliant devices are: flat-bed scanners, drum scanners, digital cameras,
and video frame grabbers.
The TWAIN standard also allows many software packages access to the
same image input device. Examples of some TWAIN-compliant software
packages are: ScanSoft Pagis Pro, ScanSoft TextBridge Pro and Adobe
Photoshop. ScanSoft Pagis Pro and Textbridge Pro are provided with your
WorkCentre 480cx.
6
For questions concerning Pagis or TextBridge appllications consult your on-
line help or visit the Pagis website at http://www.pagis.com.
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The WorkCentre 480cx TWAIN Scanner Program
The WorkCentre 480cx TWAIN Scanner Program provides an impressive
array of scanning controls and previewing options:
Monitor rendering capabilities
Descreen
Flip and rotate
Inversion of images
A variety of filters
Control brightness
Gamma correction
Reduction or magnification of images, and more.
To access these features, the WorkCentre 480cx TWAIN Scanner window
below opens when Acquire (or a similar selection) is selected from the File
menu of a TWAIN compliant image editing application.
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With this array of image previewing and scanning functions, you can see the
results of the changes you made to an image, before you save the images
you create.
Note: Your WorkCentre 480cx can scan in black/white, grayscale, and
color.
Starting the WorkCentre 480cx TWAIN Scanner
Application
Note: To install the WorkCentre 480cx TWAIN Scanner application, refer
to Installing Software in the Getting Started section of this manual.
To use the WorkCentre 480cx as a scanner, the following are required:
WorkCentre 480cx TWAIN Scanner application installed on the
workstation connected to the WorkCentre 480cx.
A TWAIN compliant image editing software application (for example,
ScanSoft Pagis Pro, TextBridge, or Adobe Photoshop).
The WorkCentre 480cx TWAIN Scanner window will be displayed when
you choose the WorkCentre 480cx to scan documents or photographs from
the TWAIN compliant image editing application.
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To start the WorkCentre 480cx TWAIN Scanner application:
Note: To start the WorkCentre 480cx TWAIN Scanner application from
TextBridge Pro, refer to Starting the WorkCentre 480cx TWAIN Scanner
Application from TextBridge Pro below.
1 Plug in the WorkCentre 480cx and switch on your PC.
2 Start Windows.
3 Start/Open the TWAIN-compliant image-editing application.
4 In most programs, choose the Select Source option from the File menu.
5 Select WorkCentre 480cx in the Select Source dialog box.
6 Open the File menu, and select the Acquire option. The WorkCentre
480cx TWAIN Scanner window will appear (see The WorkCentre 480cx
TWAIN Scanner Window on page 6-7).
7 When the WorkCentre 480cx TWAIN Scanner window appears, you
can select the appropriate scan options for the document or photograph
to be scanned.
After adjusting the settings in the Scan window, you can perform a
preliminary preview scan of the image before performing a final scan.
To launch a preview scan:
a) Load the document to be scanned in the Automatic Document
Feeder.
b) Click the Prescan button.
The WorkCentre 480cx scans the image and a preview appears in the
WorkCentre 480cx TWAIN Scanner window.
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8 Adjust the scan options as desired before initiating the final scan.
9 Reload the document back into the Automatic Document Feeder.
10 Click the Scan button.
11 The document is scanned by the WorkCentre 480cx and the updated
image is displayed in the TWAIN compliant application.
Starting the WorkCentre 480cx TWAIN Scanner application
from TextBridge Pro
1 From the File menu, click on Select Scanner. A list of supported
scanners will be displayed.
2 From the list, select Xerox WorkCentre 480cx (TWAIN). Click OK.
3 From the TextBridge Pro Process menu, select Get Page. A Page Type
dialog will be displayed.
4 Select the desired page type and select Scanner as the Page Source.
Click OK.
5 The WorkCentre 480cx TWAIN Scanner application is displayed.
Select the appropriate scan options for the document or photograph to
be scanned.
After adjusting the settings in the Scan window, you can perform a
preliminary preview scan of the image before performing a final scan.
To launch a preview scan:
a) Load the document to be scanned in the Automatic Document
Feeder.
6
b) Click the Prescan button.
The WorkCentre 480cx scans the image and a preview appears in the
WorkCentre 480cx TWAIN Scanner window.
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6 Adjust the scan options as desired before initiating the final scan.
7 Reload the document back into the Automatic Document Feeder.
8 Click the Scan button.
9 The document is scanned by the WorkCentre 480cx and the updated
image is displayed in TextBridge Pro.
Note: For questions concerning TextBridge Pro, either refer to the on-line
help or visit the Pagis web site at http://www.pagis.com.
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The WorkCentre 480cx TWAIN Scanner Window
The 480cx TWAIN Scanner Window is used to view and modify the
scanned image. Using the features of this window, various image
processing options can be applied to the scanned image.
Scanner Control Tabs
For more information,
see page 6-9.
Preview window
For details on the tools in
the Preview windows, see
page 6-40.
6
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WorkCentre 480cx TWAIN Scanner Help
You can refer to the WorkCentre 480cx TWAIN Scanner application on-line
help for assistance. To access on-line help, move the cursor over the feature
of the window that help is desired for. A yellow popup dialog box will
appear. Click on the dialog box to access on-line help.
On-line Help contains information about using the menus and commands of
WorkCentre 480cx TWAIN Scanner application. Use Help anytime you
need information on the use of a particular menu or command.
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Scanner Control Tabs
You can adjust the settings for the document or photograph to be scanned
prior to capturing the image using the features of the Scanner Control Tabs.
Scanner
Control Tabs
Each of these tabs is described in detail in the following sections of this
User Guide:
The Basic Tab see page 6-10.
6
The Image Quality Tab see page 6-21.
The Filters Tab see page 6-35.
The About Tab indicates the version of the WorkCentre 480cx TWAIN
Scanning application.
Overview
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The Basic Tab
The features of the Basic Tab are described in this section. All of the
features of this tab are available when the Image type selection is True
Color, 256 Colors, or Gray 256 Scales. Refer to the table below which
indicates the tab features that are available for the Lineart B/W and Halftone
B/W Image Type selections.
Color or Gray
256 Scales
Lineart B/W
Halftone B/W
Image Type
Resolution
Available
Available
Available
All selections
available
300, 200, and
150 dpi
300, 200, and
150 dpi
selections only
available
selections only
available
Reduce/Enlarge Available
Not Available
Not Available
Not Available
Not Available
Descreen
Available
Image Type
This menu specifies the mode in which the image is to be scanned. Each of
the selections available are explained in detail below.
The following examples of the scan modes illustrate possible output for the
scanned image.
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True Color, RGB
In this scan mode, your scanner captures 24 bits of color image information
for every dot (pixel) in your resulting scanned image. Therefore over 16
million colors are possible.
RGB simply stands for Red-Green-Blue; these being the additive primary
colors. Additive refers to the addition, or mixing, of light of different colors.
For example, mixing equal proportions of fully saturated red, green, and
blue light produces white light.
Excellent color details can be obtained using this scan mode, but be aware
that True Color images require considerable disk space to save them. For
instance, an A4-size (8.5" x 11") 300-dpi True Color image may require 24
megabytes of storage space (uncompressed).
Additionally, a high color or true color graphics card is required to
adequately display the color information.
256 Colors
Images scanned in 256 Colors mode are scanned in a maximum of 256
colors. The quality is not as high as True Color, RGB, but it is acceptable
for most applications. File sizes are considerably smaller than those of True
Color, RGB. An A4-size 300-dpi 256 Color image may require 8 megabytes
of storage space (uncompressed). Photographs may be successfully scanned
in 256 colors.
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Gray 256 Scales
Lineart B/W
Halftone B/W
Gray 256 Scales
Images scanned in Gray 256 Scales mode are scanned in 256 shades of gray.
If high quality copies of photographs or other continuous tone originals are
desired, Gray 256 Shades mode is the best choice.
Gray 256 Scales provides accurate representation of black and white, and
intermediate gray shades between black and white, for each individual
pixel. It actually provides 256 shades, representing white by the value 255
and black by the value zero, with progressively lighter intermediate shades
of gray by values from 1 through 254.
Halftone B/W
This scan mode uses various combinations of black and white pixels to
simulate gray scales. While not the same level of image quality as the Gray
256 Scales image type, this image type is good for continuous tone images
where smaller file size is more important than ideal image quality.
In this scan mode, each pixel of the image has two possible states: on
(black) or off (white). This means that each pixel can be represented by 1
bit. For this reason, the file size is much smaller than that of a document
scanned in the Gray 256 Scales mode, which uses 8 bits to define 256
shades of gray.
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Lineart B/W
Lineart B/W mode is generally the best choice for printed text or pen-and-
ink drawings.
Like the Halftone B/W image type, this image type defines the state of each
pixel in the image with one bit that is either on or off.
For this reason, files created in this mode will require approximately the
same amount of disk space as a Halftone B/W file.
Note: In both Halftone and Lineart modes, the resolution can only be set at
150, 200, or 300 dpi.
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Resolution
The resolution setting determines the amount of information the scanner
will capture in a scanned image.
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Resolution is measured in dpi (dots per inch). The higher the resolution is,
the finer the image detail and the bigger the image file size is. Increasing
the resolution will result in corresponding increases in image detail and
image file size. See the examples of images at 75 and 300 dpi.
300 dpi
75 dpi
You can select any one of the resolution settings shown on the Resolution
menu, or specify your own resolution by selecting the Custom option
which invokes the Custom Resolution dialog box.
Using the Custom Resolution dialog box, three custom resolution settings
can be made. These three settings can then be displayed and selected from
the Resolution menu.
To use the Custom Resolution dialog box:
1 Type the desired resolution (in dpi)
2 Click OK.
3 The custom resolution created will then be displayed in the Resolution
menu.
Note: The Resolution settings can be restored by clicking Default All at
the bottom of the Basic tab.
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Reduce/Enlarge
This feature allows an image to be automatically enlarged or reduced as it is
scanned. The default scaling factor is 100%. The selected scaling factor
affects size of the printed scan output. This feature is available when the
scanned image type is set to one of the color choices or to Gray 256 scales.
Note: When scanning a printed image for screen display only, scale the
image down to increase processing speed and decrease the file size.
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Scaling 50%
Scaling 100%
Fixed scaling options are displayed as percentages of reduction or
enlargement. Image width and height are scaled proportionally when fixed
scaling factors are used. To scale to a size other than the fixed sizes, select
the Custom option in the Scaling menu. The Custom Scaling dialog box will
appear.
To change the Height or Width text box values:
1 Insert the desired height and width values into the Height and Width
text boxes.
2 The units of measurement may be changed to inches, centimeters,
millimeters, pixels, picas, points, or percentages of the original image
dimensions by selecting the desired unit of measurement from the Units
drop-down list boxes to the right of the Height and Width text boxes.
3 To prevent distortion of the image when changing height and width
values, the height and width values are automatically linked–you need
only enter one value, either a Height or Width value. The other value
will be computed and the image will resize proportionately.
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Note: You can also change Height and Width values by directly adjusting
the selection frame.
Note: Output image file size is proportional to both Height and Width.
If both Height and Width values are doubled, then the image area and
image file size will increase four-fold.
Note: Once you have confirmed or changed the size, resolution, and final
scan boundary settings, the scanning software determines the size of the
resulting scanned image and displays this information.
Descreen
This selection is used to eliminate moire patterns from the output image.
Moire patterns are objectionable patterns resulting from the superimposition
of different patterns of curves. Moire occurs as a result of differences in the
screen pattern used to print the document and the scanner electronics.
Moire may appear as checkered patterns bands or dots. Descreen
preprocessing can minimize the transfer of moire patterns into your image
file.
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Besides a default setting of No Descreen, the Descreen selector provides
three grades of descreen preprocessing as described below.
No Descreen
No descreening.
Art print (175 lpi)
The Art print selection is used to smooth the fine dot pattern found in high
quality art prints and magazines made in a resolution higher than 200dpi.
Magazine (133 lpi)
The Magazine selection is used to smooth the fine dot pattern found in
glossy magazines made in the resolution higher than 200dpi.
Newspaper (85 lpi)
The Newspaper selection smooths the coarse grain pattern commonly found
in newspaper images made in a resolution higher than 200dpi.
Note: The preview display is not affected by the Descreen option. In order
to see the results of Descreen process, it is always necessary to scan the
image, and examine the output image on the workstation display.
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Saved Settings
Saved Settings allow the user to save a custom scan configuration.
Saved settings are used when the user wants to scan with a specific set of
parameters on a regular basis. The saved settings give the user the ability to
create a named set that can be selected at any time, avoiding the work of
manually re-entering the parameters.
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The Image Quality Tab
The features of the Image Quality tab are described below. All of the
features of this tab are available when the True Color RGB, 256 Colors, and
Gray 256 Scales selections are made for Image Type. Refer to the table
below which indicates the tab features that are available for the Lineart B/W
and Halftone B/W Image Type selections.
True Color
RGB and
256 Colors
Gray 256
Scales
Lineart B/ Halftone
W
B/W
Color
Channel
Selection
All channels
Available
Gray
Channel
Only
Gray
Channel
Only
Gray
Channel
Only
Highlight
Control
Available
Available
Available
Available
Available
Available
Available
Available
Available
Available
Shadow
Control
Not
Available
Not
Available
Midtone
Control
Not
Available
Not
Available
Advanced
Features
Not
Available
Not
Available
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Color Channel
The Color Channel radio buttons are used to specify the color channel in
which to change the Highlight, Shadow and Midtone values.
Gray Channel
The Channel Selector allows you to select an active channel.
The Gray Channel is the only channel available when the scanned image is
scanned as Gray 256 Scales, Halftone, B/W, and Lineart, B/W. The Gray
Channel is also available when the scanned image is scanned in True Color,
RGB or 256 Colors.
Red, Green, Blue Channels
The Red, Green, and Blue Channels are available when the scanned image
is scanned in True Color, RGB or 256 Colors.
With color scanning selected, you may select a color channel from the
above set of buttons. This will allow you to adjust the highlight, shadow,
and midtone for each color in the Red, Green, and Blue spectrum.
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Highlight
This control changes the highlighting of the entire image. It sets the value
that the scanner and/or your image processing software uses for the white
reference. Increasing the highlight value darkens the light areas of your
image. Decreasing the highlight value lightens the light areas of your image.
The Highlight value represents the lightest value in an image. All pixels
above this point will be rendered as pure white. If you subsequently broaden
the highlight points on the Level Adjustment graph, the pixels will be re-
mapped within the new range, thus allowing you to see more detail in the
image.
The Highlight scroll bar allows you to manually set a highlight level. The
default for the Highlight settings is 255. You can increase or decrease the
highlights in a particular image as needed by adjusting this scroll bar. The
value in the adjacent box will change in the range 1 to 255 as the slider
moves.
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Shadow
The Shadow value represents the darkest value in an image. All pixels
below this point will be rendered as pure black. If you subsequently broaden
the shadow points on the Level Adjustment graph, the pixels will be re-
mapped within the new range thus allowing you to see more detail in the
image.
The default value for Shadow is 0. You can increase or decrease the
shadows in a particular image as needed by adjusting this scroll bar.
Increasing the shadow value has the net effect of darkening the dark areas of
your image. Decreasing the value has the net effect of lightening the dark
areas of your image.
Midtone
All optical devices such as monitors and scanners have some differences in
their light sensitivity characteristics. 480cx TWAIN Scanner provides
Midtone adjustment for you to compensate for these differences in your
scanner, and it produces better scanned images.
To change the Midtone value, move the Slider to the left or right to change
the values in the adjacent text box. The value in the adjacent box will
change in the range 0.1 to 10.0 as the slider moves.
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Ordinarily, good results can be obtained from your machine by leaving the
slider at its default value of 1.50 for Gray and 1.30 for Red, Green, and
Blue.
You may select the Reset Settings from the Settings menu to get the default
value. However, you can adjust the tone values of any or all of the color
channels of your images by selecting the Red, Green, or Blue Channel
buttons and dragging the sliders to change the Midtone value. You can also
directly enter a value in the textbox.
The Advanced Selection
The Advanced selection will present features that allow you to modify the
Level Adjustment and Tonal Map of the document.
For both the Level Adjustment and the Tonal Map functions, the window
displayed contains small representations, known as thumbnail views, of the
original and enhanced images (Samples 1 and 2).
To activate the Level Adjustment or Tonal Map functions, click on the
Advanced... button at the bottom of the Image Quality tab.
The Advanced... button
When this button is selected, the Level Adjustment window is displayed by
default.
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Level Adjustment
The Level Adjustment dialog box shows the distribution of brightness
levels in your image. To adjust the histogram plot, drag the triangles
located below the horizontal bar to the desired values. The left (black)
triangle changes the shadow levels. The right (white) triangle changes the
highlight levels. The middle (gray) triangle controls the midtone levels.
Level
Adjustment
tab
Shadow
control
Highlight control
Midtone (Gamma)
control
By varying the Shadow points and Highlight points you can change the
relative shades and highlights of the image. The Shadow point represents
the darkest value and the Highlight point is the brightest value.
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The Midtone point represents the Gamma setting for your particular screen.
On the histogram, the Shadow and Highlight scales are divided into 255
units.
Therefore, all pixels in the original that are darker than the current shadow
point are now completely black in the enhanced image. Conversely, all
pixels in the original that are brighter than the current highlight point are
now completely white in the processed image.
Setting the highlight point to 200 renders all pixels greater than or equal to
200, on the original, completely white in the processed image. Similarly
setting the Shadow point to 200 renders all points less than or equal to 200,
on the original, completely black in the enhanced image. Photographers
often refer to these effects as "high-key" or "low-key". High-key is an
image pushed to the white end, and low-key is an image pushed to the black
end of the tone curve.
The Midtone is a relative measure of the gamma of your monitor. The scale
for Midtone ranges from 0 to 255. The gamma curve is on a geometric
series. This means that at a value of 255 it tends to infinity.
The Midtone is bound by the Shadow and Highlight terms and cannot
exceed them at any time. So, if the Highlight is set to 255 and the Shadow
is set to 0, a gamma of 1 is equal to a Midtone of 128. Similarly, if the
Shadow is set at 200 (lower boundary) and the Highlight is set at 220 (upper
boundary), a gamma of 1 is equal to a Midtone of 210.
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Master, Red, Green, Blue Channel
With color scanning selected, you may select a color channel via the color
buttons. This will allow you to adjust the highlight, shadow, and midtone
for each color in the Red ,Green , and Blue spectrum.
The histogram plot is a bar chart of pixel counts, or frequencies, plotted
against brightness levels with 0 (black) on the left end and 255 (white) at
the right end. The height of each line shows the number of pixels at a
particular brightness value.
To make changes to the histogram plot, and thus, to a preview image, drag
the triangular-shaped handles located below the horizontal bar.
Color Channel
Buttons
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The effect of the Histogram plot changes in the Histogram dialog box may
be restricted to a single color channel by selecting the Red, Green, or Blue
channel buttons. Changes may be applied to all three color channels by
selecting the Master button. Color saturation information at indicated levels
will appear above the Histogram plot.
Clicking the Histogram button at the bottom of the dialog box displays a
histogram for the entire preview area, with statistics.
Note: For grayscale scanning, the Red, Green, and Blue buttons will not
be available.
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Operation Summary:
1 Select the Advanced... button on the Image Quality tab. This will
display the Level Adjustment window.
2 On the histogram, use the mouse key to click on the Black, Gray, or
White triangles to make changes to the Shadow, Midtone, and Highlight
respectively.
3 To see the changes and compare them to the original previewed image,
click on Sample 1 to see the enhanced image.
4 To make a second enhancement for comparison, click on Sample 2.
Make new enhancements to the original. Compare the images of
Samples 1 and 2.
5 After completing enhancement settings, click on the desired sample to
choose the image.
6 Click OK to save the changes and close the Enhancement dialog box.
If you do not want to save the changes, click on the Cancel button to
and close the Enhancement dialog box. Click the Auto button to allow
the software to make appropriate highlight and shadow adjustments.
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Tonal Map
If you select the Tonal Map tab, the following will be displayed.
Tonal Map
tab
The Tonal Map is yet another way to adjust Highlight, Midtone, or Shadow
levels in your images. When you open the Tonal Map dialog box, a tonal
map consisting of a diagonally straight line appears. Notice that at every
point on the default tonal map, the output shadow, midtone, and highlight
brightness levels are equal to the input shadow, midtone, and highlight
brightness levels.
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The shape and slant of the tonal map represent brightness level ratios
between the input of the original image and the output image data. By
clicking on the tonal map line, a hand-shaped cursor will appear which can
be dragged to change the shape of the tonal map line.
The horizontal axis represents the original input brightness and the vertical
axis represents the enhanced brightness. Values on either scale range from 0
to 255.
As shown in the figure below, if the curve is changed into a convex shape
above the original diagonal, the enhanced image will be brighter than the
original.
Normal
Image
Lightened
Image
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If the curve is changed into a concave shape below the original diagonal, the
enhanced image will be darker than the original.
Normal
Image
Darkened
Image
Operation:
1 Click on the Tonal Map icon in the Preview window or the Tonal Map
tab in the Enhancement dialog box. Tonal Map dialog box will
appear.
2 Click on the Tonal Map curve, an indicator appears which can then be
dragged to change the shape of the curve.
a) If a previously saved Tonal Map is desired, select the Load button.
An Open dialog box appears for you to open the desired file.
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b) Or, click on the Reset button to return the Tonal Map to the
default diagonal as in the original.
c) Click the Save button to save the changes as a customized setting.
A Save As dialog box will appear upon selection of this button.
Enter the name for the customized curve and click on the OK
button.
3 Select the Histogram button to see a histogram of the changes made.
4 Select the OK button to accept all the changes or the Cancel button to
abandon all unsaved changes.
Tonal Map with Color Scanning
With color scanning selected, you may select a color channel via the color
buttons. This will allow you to adjust the Tonal Map for each color in the
Red ,Green , and Blue spectrum. The same procedure applies for color as is
described above for Gray 256 Scales.
Color Channel Buttons
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In the above example, the Green curve has been dragged to a convex shape.
This action results in a brighter green in Sample 1.
The Filters Tab
The features of the Filters Tab are described below, and are used to apply
various visual modifications to the scanned image. All of the features of
this tab are available when the Color or Gray 256 Scales selections are made
for Image Type. Refer to the table below which indicates the tab features
that are available for the Lineart B/W and Halftone B/W Image Type
selections.
True Color
RGB and
256 Colors
Gray 256
Scales
Halftone
B/W
Lineart B/W
Sharpness
Control
Available
Available
Available
Available
Available
Not Available
Not Available
Not Available
Available
Not
Available
Rotate
Control
Available
Not
Available
Flip Image Available
Control
Not
Available
Invert
Available
Available
Image
Control
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Filter
Filter is typically useful for high-contrast images which soften or sharpen
edges and boundaries of an image.
No Filter
This is the default filter option. No filtering will take place when using this
option.
Sharpen
This selection emphasizes the edges of an image. It sharpens the image
boundaries by increasing the relative contrast between adjacent pixels. In
general, sharpen filters should only be used when you want to accentuate
the differences between one area and another.
Sharpen More
This option further emphasizes the edges of an image. This option produces
a much stronger contrast than the Sharpen option.
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Blur
This selection softens the image by smoothing out any sharp transitions in
intensity between two adjacent pixels.
Blur More
This option further softens the image by performing the same function as
the Blur option, but to a greater extent.
Note: If you blur the image too much, you will risk losing texture and depth
in the image.
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Rotate Image
This selection provides the ability to rotate an image. The rotation
mechanism rotates an image in 90º or 180º increments.
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Flip Image
This selection provides the ability to flip an image. The flipping
mechanism flips an image about the horizontal or vertical axis.
Invert Image
This function inverts all the tone values, providing a photographic negative
of the original. This effect is similar to using the Tonal Map to tonally
invert the image.
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Preview Window
After adjusting the settings in the Scanner Control window, choose any one
of the tools in the Preview Window to further enhance the image. The
following is detailed information about the tools available in the Preview
Window.
Image Control Tools.
For information, see
page 6-41.
Preview Window. Used
to view the Prescanned
document. Some
changes made to the
document are seen here.
Prescan and Scan
buttons. For information,
see page 6-44.
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Image Control Tools
The Image Control Tools are used to control the image displayed in the
Preview Window. The functions of these tools are described below.
Frame Tool
After a preview image has been created, you can define the boundaries of
the area to be included in your final scan by using the Frame tool.
Use the Frame tool to select a rectangular portion (selection frame) of the
preview screen, or select the entire preview screen, for the final scan
boundaries. When you select the Scan button, only the area within the
selection frame will be included in the final scan.
To use the Frame tool:
1 Select the Frame tool by clicking the Frame tool icon.
2 Drag the cursor to the preview area and release the mouse button when
the selection frame is in the desired position.
3 To adjust the selection frame size or shape, drag any edge or corner of
the frame in or out. Alternatively, hold down the Shift key and the
mouse key on one of the sides of the frame and then move the cursor
accordingly. This action will contract or expand the entire frame while
maintaining the proportions of the selection frame.
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4 To move the selection frame to a different area of the image without
changing its size or shape, place the cursor within the selection frame
and drag it to the desired location.
5 To create an entirely new selection frame, place the cursor outside the
existing selection frame and drag diagonally. The first selection frame
will disappear while the second one remains.
Note: If you hold down the Shift key and drag the mouse diagonally, the
sides of the selection frame will resize proportionally.
Zoom In and Out Tools
The Zoom In and Out tools allow you to zoom in or out on an image within
the Preview window; zooming in (the + sign appears on the zoom cursor)
enlarges the view of the active image so that you can work on small details
in an image. Zooming out (the - sign appears on the zoom cursor) reduces
the view of the active image.
To use the Zoom In tool:
1 Select the Zoom In tool by clicking the Zoom In tool icon.
2 Drag the cursor to the preview area. The cursor will change to a
magnifying glass whenever it is in the preview space.
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3 Zoom in (magnify an area) by positioning the cursor on an area of
interest in the preview area and clicking the left mouse button. The
preview area will be doubled in size. Click again and the area will
again be enlarged by a factor of 100%. By repeating this process, you
can enlarge the preview display of the image up to 800% of its original
size.
As an alternative to the method stated above, select the Zoom tool and
then, while holding the mouse key down, drag the cursor over the area
you want to enlarge. A solid frame, defining the area of enlargement,
will appear while the mouse key is being held down. Upon release of
the mouse key, the defined area will be enlarged.
4 Use the scroll bars to view hidden areas of the displayed preview image.
To use the Zoom Out tool:
1 Select the Zoom Out tool by clicking the Zoom Out tool icon.
2 Drag the cursor to the preview area. The cursor will change to a
magnifying glass whenever it is in the preview space.
3 Zoom out by positioning the cursor in the preview area and clicking the
left mouse button.
Note: The Zoom In and Out tools do not affect the image produced by the
Scan control. It only affects the Preview Display.
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Width and Height Indicators
The Width and Height indicators will display the width and height of the
frame defined with the frame tool.
File Size Indicator
The file size indicator will display the file size that will result for the
scanned image defined with the Frame tool.
Prescan Button
The Prescan button is used to obtain a low resolution preview of the
document. The prescanned document will appear in the Preview Window.
Scan Button
The Scan button is used to obtain the final scan of the document after all of
the enhancement features have been applied to the prescanned document.
When Scan is selected, the scanned image does not appear in the Preview
Window. It appears in the TWAIN compliant application from which the
scan was originated.
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Chapter 7
Troubleshooting
This section describes Troubleshooting for the following areas:
Clearing Jams
LCD Display Error Messages
Fax Problems
Printer Problems
Print Quality Problems
Refer to the specific subsection for a description of the problem and
associated solutions.
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Clearing Jams
Document Jams While Sending a Fax
If a document jams while you are sending it, DOCUMENT JAM appears in
the display.
CAUTION: Do not pull the document out of the slot or you may damage
your machine.
!
1 Open the control panel by pulling lightly on the Control Panel cover.
2 Carefully remove the jammed document. Close the control panel firmly
until it clicks into place.
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Paper Jams While the Machine is Printing
By carefully selecting paper type and loading them properly, you should be
able to avoid most paper jams. If paper jams occur, an error message
appears in the display. Follow the steps below to clear jam. To avoid tearing
paper, pull the jammed paper out gently and slowly.
If Jammed in the Paper Feed Area at the Rear of the
Machine
1 Remove the stack of paper (if necessary).
2 Remove the jammed paper by gently pulling it straight up as shown in
the diagram below.
3 After you remove the jammed paper, reload the stack of paper back into
the Automatic Paper Feeder with the print side facing you. Before
loading, ensure the edges of the stack of paper are even and straight.
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4 Adjust the paper guide to match the width of the paper.
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If Paper is Jammed in the Printer Output Area
If the paper jams as it exits to the printer exit tray, PAPER JAM will appear
on the display. Remove the jammed paper by pulling gently on the paper as
shown in the diagram below.
CAUTION: If there is resistance when you pull the paper, and it does not
move easily when you pull, stop pulling. Continue with the next section, If
Paper is Jammed Inside the Machine.
!
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If Paper is Jammed Inside the Machine
1 Open the Control Panel cover (1) and the Cartridge Compartment
cover (2).
2
1
2 Carefully remove the jammed paper as shown in the diagram below.
3 Close the Control Panel cover and the Cartridge Compartment cover.
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Tips for Avoiding Paper Jams
By carefully selecting print materials and loading them properly, you
should be able to avoid most paper jams. If jams do occur, follow the steps
outlined in Clearing Jams on page 7-2. If jams occur frequently, make sure
that you are following these tips to avoid jams.
Follow the procedures in Loading Paper on page 1-20 to load paper
properly. Make sure the adjustable paper guides are positioned
correctly.
Do not overload the paper. Never exceed the maximum capacity of 100
sheets of paper in the Automatic Paper Feeder.
Flex, fan, and straighten paper before loading it.
Do not load wrinkled, creased, damp, highly curled, or previously
stapled paper.
Do not mix paper types.
Use only recommended print paper.
Ensure that the recommended print side is facing up when loading
paper into the feeder.
Store print materials in an acceptable environment.
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LCD Display Error Messages
LCD Display
Meaning
Solution
CARTRIDGE
MISMATCH
The print cartridge is not Following the procedure
correctly installed in the in Installing Ink
machine
Cartridges on page 1-
11, remove and re-
install the print
cartridge.
INK OUT
The print cartridge is out Install a new print
of ink.
cartridge.
DUPLICATED
The number entered is
Check the number and
already stored in another enter under one location.
one-touch or speed dial
location
RETRY REDIAL?
COMM. ERROR
The machine is waiting
for the programmed
interval to automatically Stop to cancel the redial
redial a previously busy
station.
You can press Start to
immediately redial, or
operation.
There is a fax
communications
problem.
Try faxing again.
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LCD Display
Meaning
Solution
INCOMPATIBLE
•
Remote machine did Confirm the features of
not have the
requested feature,
such as Polling.
the remote party’s
machine.
•
The remote machine Try sending the fax to a
has insufficient
another fax machine.
memory to complete
the operation you are
attempting.
DOCUMENT JAM
DOOR OPEN
The document jammed
in the paper feeder.
Refer to Clearing Jams
on page 7-2 to remove
any jammed paper.
The cover is not
securely latched.
Press down on the cover
until it snaps in place.
GROUP NOT
AVAILABLE
You have tried to select
a group location where
only a single location
number can be used.
Group Location Feature
is not available.
LINE ERROR
Your machine cannot
connect with the remote
site, or it has lost contact
because of a problem on
the phone line.
•
•
Try again. If the
failure persists, wait
an hour or so for the
line to clear, then try
again.
Turn on ECM mode.
See User Options
(System Data) on
page 1-51.
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LCD Display
Meaning
Solution
LOAD DOCUMENT
You have attempted to
set up a sending
Load a document and
try again.
operation without
loading a document.
MEMORY FULL!
The machine’s memory
is full.
•
•
Delete unnecessary
documents.
Retransmit after
more memory
becomes available.
Split the
•
transmission into
more than one
operation.
NO ANSWER!
The remote machine has Try again. Make sure
not answered and all
redial attempts have
been made.
the remote machine is
operational.
NO. NOT ASSIGNED
The One-Touch or
Speed Dial location you
tried to use has no
•
•
Dial the number
manually with the
numeric keypad.
Assign the number
to a One-Touch or
Speed Dial button
and try again.
number assigned to it.
7-10
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LCD Display
Meaning
Solution
NO PAPER
The paper feed tray is
empty.
If the machine runs out
of paper while printing a
fax, it will restart
The message is also
displayed if paper
narrower than A4,
Letter, or Legal is
loaded to print a PC file.
The file can be printed
regardless of the
printing when more
paper is loaded.
If it runs out when
printing from a PC,
press the Form Feed
button after loading
more paper.
message.
PAPER JAM
Paper jammed inside the Press the Stop button
unit.
and clear the jam. Refer
to Paper Jams While the
Machine is Printing on
page 7-3.
POLLING ERROR
•
•
The remote fax
•
The remote operator
should know in
advance that you are
polling and have
their fax unit loaded
with the original
document.
machine you want to
poll is not ready to
respond to your poll.
When setting up to
poll another fax
machine, you have
used an incorrect
poll code.
•
Enter the correct poll
code.
POWER FAILURE
A power failure
occurred.
If there are documents
stored in memory, a
Power Failure Report
will be printed
automatically when the
power is restored.
7
LCD Display Error Messages
7-11
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Fax Problems
Symptom
Solution
The machine is not
working, there is no
display, and the buttons are
not working.
•
•
Unplug the power cord and plug it in.
Check for power at the outlet.
There is no dial tone.
•
•
•
Check that the telephone line cord is
connected properly.
Check the phone wall socket by plugging in
another phone.
Try using a different telephone cord.
The telephone numbers
stored in memory do not
dial correctly.
Make sure the telephone numbers are stored
correctly in memory. Print a Telephone
Numbers List. See To Print Reports on page 1-
50 .
The document does not
feed into the machine.
Make sure the document is not wrinkled or
creased and you are feeding it correctly. Also
ensure that the document is within specification
for size and thickness.
You cannot receive faxes
automatically.
•
•
•
Ensure that either FAX or TEL/FAX mode
is selected.
Ensure there is paper and ink in the
machine.
Ensure that your machine’s memory is not
full. Check the display for a MEMORY
FULL error message.
7-12
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Symptom
Solution
The machine cannot
receive faxes manually.
Ensure that you are hanging up the handset
before you press the Start button.
NOTE: This applies only to Xerox WorkCentre
480cx models equipped with a telephone
connected to the EXT jack on the bottom of the
machine.
The machine will not
transmit faxes.
•
Make sure that the document is loaded face
down.
•
•
Check that the LCD display reads TX.
You may have hung up the handset of the
external phone before you pressed Start.
Ensure the machine you are sending to is
able to receive faxes.
•
You cannot poll another
machine.
The fax machine you are calling may be using a
poll code.
The document you are trying to retrieve is not
loaded into the remote machine.
Blank spaces or poor text
quality appear in incoming
faxes.
•
•
The machine sending the fax may be faulty.
Line errors due to excessive noise on phone
line.
•
•
Check your machine by making a copy.
Try cleaning the print heads. See Clean
Head on page 1-43.
Stretched words appear on
incoming faxes.
The machine sending the fax had a temporary
document jam.
Lines appear on copies or
outgoing faxes.
Check your machine’s scan glass for marks and
clean it, if necessary. See Cleaning the
Document Scanner on page 8-2.
7
Fax Problems
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Symptom
Solution
Spots or lines appear on
received faxes.
•
•
Check to see if the phone line is noisy.
Check the print head in your machine by
making a copy.
•
Check the transmitting machine for a dirty
scan glass.
The machine dials a
The other machine may be turned off, out of
number, but fails to make a paper, or cannot answer incoming calls. Have
connection with another
machine.
the operator of the other machine investigate the
problem.
The machine is unable to
store a document in
memory.
There may be insufficient memory available to
store the document. If the display shows a
MEMORY FULL error message, delete any
documents you no longer need from the
memory, then try storing the document.
Blank areas appear at the
bottom of each page, or on
other pages, only a small
strip of text is printed at the
top of the page.
Check the paper settings in the user option
setup. Refer to Selectable Options on page 1-52.
7-14
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Printer Problems
Symptom
Cause and Solution
The printer does not print.
•
•
The PC cable is not connected properly.
The PC cable is defective. Swap the cable
with one known to work. If necessary,
replace the cable.
•
•
If the PC cable is one that was not received
with the machine, ensure that it is compliant
with the IEEE 1284 standard.
The printer port is configured incorrectly.
Check printer setting in Windows to make
certain that the print job is being sent to the
correct port (for example, LPT1).
•
•
A paper jam has occurred. Refer to Clearing
Jams on page 7-2.
The printer may be configured incorrectly
within an application. Check the application
to verify that all print settings are correct.
The printer driver may be incorrectly
installed. Re-install the printer driver. See
Uninstalling Software on page 1-34. Try
printing a test page.
•
The paper does not feed
into the printer.
•
•
Paper has not been loaded properly. Remove
and re-insert the paper correctly. Refer to
Loading Paper on page 1-20.
There is too much paper in the Automatic
Paper Feeder. Decrease the number of sheets
of paper in the Automatic Paper Feeder.
7
Printer Problems
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Symptom
Cause and Solution
Half of the printed page is
blank.
•
•
•
The page layout is too complex. Simplify the
page layout, and remove any unnecessary
graphics from the document.
The page orientation setting may be
incorrect. Change the page orientation in the
Print Setup dialog box.
The paper size and the software paper size
settings do not match. Load the correct paper
in the printer or change the software paper
size settings in the Print Setup dialog box.
Scaling may be set to less than 100%.
Change the scaling setting in the Paper/
Output dialog box.
The printer cable may be incorrect. Use or
replace the cable with an IEEE-1284 rated
cable.
•
•
•
•
The ink cartridge may be empty.
The printer prints the
wrong data, or it prints
incorrect characters.
The printer cable may be connected
improperly. Check the cable connection.
There may be a problem with the printer
driver software. Exit Windows and reboot
the computer. Turn the printer off and on.
The printer cable may be incorrect. Use or
replace the cable with an IEEE-1284 rated
cable.
•
•
7-16
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Symptom
The paper constantly jams.
Cause and Solution
•
There is too much paper in the Automatic
Paper Feeder (APF). Remove some of the
paper from the APF. If printing onto
transparencies, or labels, insert them one at a
time in the Manual Paper Feeder.
•
•
An incorrect type of paper is being used.
Use only paper that meets the specifications
required by the printer.
The paper setting method may be incorrect.
If printing onto envelopes, insert the
envelopes so that there is a gap of
approximately 1 mm (1/32") between the left
and right edges of the envelopes at the paper
guide.
Printing is too slow.
•
•
If using Windows 3.x, Print Manager may be
disabled. From the Control Panel Printers
menu, check the Use Print Manager box.
If using Windows 3.x, the Background
Printing item in the Option menu of Print
Manager may be set incorrectly. Select
Background Printing from the Option
menu in the Print Manager.
•
If using Windows 95/98 or NT 4.0, the
Spooling Setting may be set incorrectly.
From the Start menu, select Settings and
Printers. Click the Work Centre icon with
the right mouse button, select Properties,
click the Details tab, and then click the
Spool Settings button. Select the desired
spool setting from the available choices.
7
Printer Problems
7-17
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Print Quality Problems
Symptom
Cause and Solution
Light or blurred characters.
•
You may be using Quick Print 600 dpi print
quality or Normal 600 dpi mode. Try using
High 1200 dpi print quality.
•
The print cartridge may be running out of
ink. Replace the print cartridge. The Status
monitor shows the amount of ink left in the
cartridge.
•
•
•
Make sure you are using the correct type of
paper. Try another type of paper.
You may be printing on the wrong side of
the paper.
The print head may need cleaning. See
Print Cartridge Nozzle Test on page 8-7.
Solid black areas on
transparencies contain
white streaks.
•
•
Try changing the fill pattern in your
application software.
The print head may need cleaning. See
Print Cartridge Nozzle Test on page 8-7.
Smudged or dark
characters.
•
•
•
Make sure you are using the correct type of
paper. Try another type of paper.
Make sure the paper is straight and
unwrinkled.
Let ink dry before handling the paper. You
can use ‘Dry Time Delay’ check box in the
print setting. See Main Tab on page 5-8.
Change the Print Quality setting to Quick
Print 600 dpi. See Main Tab on page 5-8.
The print head may need cleaning. See
Print Cartridge Nozzle Test on page 8-7.
•
•
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Symptom
Cause and Solution
Characters with white lines
•
The print cartridge may be running out of
ink. Replace the print cartridge. The Status
monitor shows the amount of ink left in the
cartridge.
•
•
•
Remove and reinstall the print cartridge. See
Replacing the Print Cartridge on page 8-17.
The print head may need cleaning. See
Print Cartridge Nozzle Test on page 8-7.
If printing on transparencies, try changing
the fill pattern in your application software.
Incorrect format or
characters do not align
correctly at left margin.
•
The media is incorrectly loaded or is an
unsupported size or type. See Paper
Guidelines on page 1-27. For special media,
it is recommended to feed one sheet at a
time.
•
•
•
Make sure you do not have hard-coded
spaces at the left margin in your application.
The print head may need cleaning. See Print
Cartridge Nozzle Test on page 8-7.
The print cartridge may be mis-aligned. See
Cartridge Alignment on page 8-19.
Vertical straight lines are
not smooth in tables,
borders, and graphs.
•
•
Perform the Print Cartridge Nozzle Test on
page 8-7.
The print cartridge may be mis-aligned. See
Cartridge Alignment on page 8-19.
Solid black areas on
transparencies contain
white streaks.
Change the fill pattern in the application used to
create the images on the transparency.
7
Print Quality Problems
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Symptom
Cause and Solution
Printed color does not
match screen colors.
•
The color print cartridge has run out of one
or more inks. Install a new cartridge. See
page 3.30.
•
•
The print head may need cleaning. See Print
Cartridge Nozzle Test on page 8-7.
Black and white is printing
instead of expected color
printing.
The print settings may be incorrect. Check
Document Type setting in the printer driver
Document/Quality dialog. See Main Tab on
page 5-8.
•
A black cartridge may be installed instead of
a color cartridge. Replace with a color
cartridge. See Replacing the Print Cartridge
on page 8-17.
Color print quality is poor.
•
•
Ensure that you are using the correct type of
paper.
Ensure that the Paper Type setting is correct
for the type of paper loaded. See Main Tab
on page 5-8.
•
•
Change the Print Quality setting to High or
Normal. See Main Tab on page 5-8.
Printer power is on, but
nothing prints.
The printer is improperly connected to the
computer. Make sure the printer cable is
firmly connected to the printer and the
computer.
•
Make sure the printer cable is IEEE 1284-
compliant bi-directional parallel interface
cable.
•
•
Bad printer cable, or computer port. Try
another cable.
Make sure your application has the
Document WorkCentre 480cx selected as the
default printer.
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Symptom
Cause and Solution
Printer seems to be
printing, but no characters
are printing.
Check the print cartridge. Tape may be
covering the ink nozzles of the print cartridge.
The print cartridge may be out of ink. Replace
with a new one. See Replacing the Print
Cartridge on page 8-17. The status monitor
shows the amount of ink left in the cartridge.
Unexpected characters are
printed or characters are
missing.
•
Make sure your application has the
WorkCentre 480cx selected as the default
printer.
•
The printer cable may not be securely
connected to the printer and the computer, or
the printer cable may not he correct type.
Check the printer cable.
•
•
The print head may need cleaning. See
Print Cartridge Nozzle Test on page 8-7.
Printer prints very slowly.
You may be using High 1200 dpi print
quality. Change the Print Quality setting to
Quick Print 600 dpi. See Main Tab on page
5-8.
•
•
•
Graphics print more slowly than text.
Color prints more slowly than black.
Special media prints more slowly than plain
paper.
•
Another application currently open affects
print speed. Close the running program if
not required.
Control panel of your
machine does not respond.
Unplug the power cord, then plug in the
machine.
Page does not print.
Some extremely complicated page formats may
not be printable on the printer. If you are using
too many fonts, or if you are printing complex
graphics, you can experience this problem.
Simplify the page format or use fewer fonts.
7
Print Quality Problems
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Paper Feeding Problems
Symptom
Cause and Solution
Paper is jammed during
printing.
Clear the paper jam. See Paper Jams While the
Machine is Printing on page 7-3.
Paper sticks together.
•
Ensure there is not too much paper in the
Automatic Paper Feeder (APF). Depending
on the thickness of your paper, the APF can
hold up to 100 sheets of paper.
Make sure you are using the correct type of
paper.
Remove paper from the APF and flex or fan
the paper.
Humid conditions may cause some paper to
stick together.
•
•
•
Paper fails to feed.
•
•
Make sure the envelope guide is not in the
upright position.
Remove any obstructions inside the
machine.
Multiple sheets of paper
feed
•
Different types of paper may be stacked in
the Automatic Paper Feeder. Load the paper
of only one type, size, and weight.
When loading paper, do not force the paper
down into the printer.
•
•
If multiple sheets have caused a paper jam,
clear the paper jam.
7-22
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Symptom
Cause and Solution
Paper skews or buckles
•
Ensure there is not too much paper in the
APF. Depending on the thickness of your
paper, the APF can hold up to 100 sheets of
paper.
•
•
•
•
Make sure the paper guide does not cause
the paper to bow in the APF.
Make sure you are using the correct type of
paper.
When loading paper, do not force the paper
down into the machine.
Make sure the right side of the paper is
aligned with the right edge of the feeder, and
the left paper guide is set against the left side
of the paper.
•
Make sure the envelope guide is not in the
envelope position.
Transparencies stick
together in the paper exit.
Use only the transparencies specially designed
for printer. Remove each transparency as it
exits from the printer.
Envelopes skew or fail to
feed correctly.
•
•
Ensure that the envelope guide has been
turned upright to the envelope load position.
Ensure that the paper guide is against the left
side of the envelopes.
7
Paper Feeding Problems
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Scanning Problems
Symptom
Cause and Solution
You cannot scan a
document into memory.
•
•
•
Make sure you load the document to be
scanned in the document tray.
There may not be enough available memory
to hold the document you want to scan.
If there are any fax documents stored in
memory waiting to be sent when the remote
machine answers, you can print out the
received documents that are stored in
memory.
The unit scans very slowly.
•
•
Graphics are scanned more slowly than text.
Communication speed becomes slow in scan
mode because of the large amount of
memory required to analyze and reproduce
the scanned image. Set your computer to
ECP mode through BIOS setting. It will
help to increase the speed. For details on
how to set BIOS, refer to the documentation
for your computer.
The following message
appears on the computer
screen:
There may be a copying or faxing job in
progress. When the current job is completed,
try the job again.
Scanner is busy receiving
or printing data. When the
current job is completed,
try again.
7-24
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Symptom
Cause and Solution
The following message
appears on the computer
screen:
Insert the document properly and push it down
until the machine grips the document.
There is no document or the
document is loaded
improperly. Insert the
document properly and try
again.
The following message
appears on the computer
screen:
A scan error occurred and the scanning has not
been completed properly. Reset your computer.
The selected port is
currently being used.
Restart your computer and
try again.
The following message
appears on the computer
screen:
Port is disabled. Check if
the port is properly
The printer cable may be improperly connected
or the power may be off. Ensure the WC480cx
is plugged in. If the problem persists, turn the
computer and printer off. Wait about 10
seconds, turn them both on and try again.
connected, power is on,
scanner is not busy. Then
restart your computer.
The following message
appears on the computer
screen:
•
An I/O error has occurred during scanning.
Check for proper cable connection and for a
bad cable.
Port is disabled. Check if
the port is properly
connected, or power is on.
Then restart your computer.
7
Scanning Problems
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Chapter 8
8
Maintenance
Clearing Memory
You can selectively clear information stored in your machine’s memory.
1 Press Menu, then press Memory Clear on the One-Touch keypad.
MEMORY CLEAR ITEM (1-4) appears briefly on the display followed
by the list shown below. Use the UP and Down buttons to scroll
through the list of options.
Memory Clear Items
1. SYSTEM ID
The System ID number and name are
cleared from the machine’s memory.
2. SYSTEM DATA
Restores user-selectable options to the
default value.
3. PHONEBK/MEMORY Clears the One-Touch, Speed Dial, or
Group Dial numbers stored in memory.
All the Scheduled Job operations you
have reserved are also canceled.
4. TX-RX JOURNAL
Clears all records of transmissions and
receptions.
8-1
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2 Highlight the memory items you want to clear by pressing the UP or
DOWN button repeatedly until the item to be cleared is blinking.
3 Press the Start/Enter button.
ARE YOU SURE? appears in the LCD display.
4 Press 1 to confirm, or use the Right or Left button to choose YES,
then press the Start/Enter button. The selected memory is cleared.
Cleaning the Document Scanner
To keep your machine working properly, occasionally clean the white roller,
Automatic Document Feeder (ADF) rubber, and the scanning glass. If they
are dirty, documents sent to another fax machine may not be clear.
1 Power off the WorkCentre 480cx by unplugging it from the wall outlet.
2 Open the Control Panel by pulling lightly on the Control Panel Cover
assembly.
8-2
Maintenance
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3 Disassemble the white roller as follows:
a) Both ends of the white roller have plastic bushings that are used to
secure the roller in the machine. Pull the two bushings slightly
inward (A).
8
b) Rotate the bushings until they reach a vertical position (B).
c) Pull the roller upward and out of the machine.
B
A
Cleaning the Document Scanner
8-3
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4 Wipe the roller surface with a soft cloth dampened with water.
5 Using a cotton swab or a soft dry cloth, clean the ADF rubber pad.
8-4
Maintenance
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6 Carefully wipe the scanning glass with a SOFT, DRY CLOTH. If the
glass is very dirty, first wipe it with a slightly dampened cloth, then with
a dry cloth. Be very careful not to scratch the glass surface.
8
CAUTION: Never spray liquid directly onto the scanning glass.
!
Cleaning the Document Scanner
8-5
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7 Replace the roller by performing steps one and two in reverse order.
8 Close the control panel firmly until it clicks into place.
8-6
Maintenance
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Managing the Print Cartridges
Tips for your print cartridges
8
To get the maximum benefit from your print cartridges:
Do not remove a print cartridge from its packaging until you are ready
to install it.
Do not refill the print cartridge. The warranty will not cover damage
caused by using refilled cartridges.
Store the print cartridge in the same environment as the printer.
Do not remove a print cartridge from the printer except to replace it.
Immediately replace the print cartridge or store it in the storage unit.
The print cartridge will not print correctly if removed from the machine
and left exposed for an extended period.
Do not swap the color cartridge with the black or photo cartridges. The
color cartridge should be installed in the Left carrier and the black or
photo cartridge should be installed in the Right carrier.
If you have an opened print cartridge you are not currently using and do
not have an available print cartridge storage unit, store it in an airtight
plastic bag. Do not leave it exposed to the air for an extended period;
this promotes drying out and clogging of the print nozzles.
Print Cartridge Nozzle Test
You should test the print cartridge when the print is not clear or image
information is missing. The problem may be caused by blocked nozzles on
the print cartridge.
The nozzle test cleans the print cartridge by purging the nozzles. Then it
prints a test so you can see the results. Use the nozzle test:
When you suspect the nozzles are clogged.
When characters are not printing completely.
Managing the Print Cartridges
8-7
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Cleaning the Print Heads
To clean the print head using your Xerox WorkCentre
The Clean Head procedure cleans the print nozzles and removes any
deposits that may impair printing functions.
To run the Clean Head Procedure:
Press the Menu button, then press the Maintenance button on the one-
touch keypad. The display indicates SELF TEST ?.
1
Press the Up button. CLEAN HEAD ? appears in the LCD display.
2
3
Press the Start/Enter button. PRINTING... appears on the LCD display.
The WorkCentre 480cx prints a head cleaning test pattern. Notice the series
of diagonal lines across the top and bottom of the test pattern. Breaks within
a line of the same color indicate a clogged nozzle. Try running the Clean
Head procedure again if you see breaks in the diagonal lines.
To clean the nozzles from your PC:
In Windows 95/98 or Windows NT 4.0:
1 Go to Start, Programs, Xerox WorkCentre 480cx.
2 Select Xerox WorkCentre 480cx Control Program on LPT1.
3 The Control Program window opens.
Note: For Windows 3.x: At system startup, open the Xerox WorkCentre
480cx group from Program Manager. Double-click on the Xerox
WorkCentre 480cx Control Program icon.
8-8
Maintenance
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4 Click the Cartridges tab, then click the Clean Print Nozzles
button.The printer feeds a sheet of paper and prints the nozzle test
pattern.
8
Managing the Print Cartridges
8-9
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Examine the test pattern. The example below shows a test pattern of all
nozzles functioning correctly on the color and black print cartridges.
Compare the diagonal same-color lines at the top and bottom of the test
pattern. Look for a break in the diagonal lines; a broken line shows any
clogged nozzles.
If the bottom line shows improvement, rerun this test. If improvement
continues, rerun the test. If all nozzles are not printing after running the
test three times, continue with step 5.
8-10
Maintenance
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5 If print quality does not improve, remove and reinstall the print
cartridge. Repeat the nozzle test.
8
6 If the line is still broken, wipe the nozzles and contacts. Refer to
Wiping the Print Cartridge Nozzles and Contacts on page 8-11.
Wiping the Print Cartridge Nozzles and Contacts
If print quality does not improve after repeating the nozzle test, the problem
may be caused by dried ink on the print cartridge:
nozzles
contacts
carrier contacts in the printer
Follow this procedure:
1 Remove the print cartridge. See Replacing the Print Cartridge on page
8-17.
2 Use a clean, lint free cloth, dampened with water only, to gently clean
the entire copper colored area, including the nozzles and contacts. To
dissolve any dried ink, hold the damp cloth against the nozzles for about
three seconds. Gently blot and wipe dry.
If you are cleaning a color print cartridge, be especially careful to wipe
the nozzles in only one direction so the colors do not mix.
Managing the Print Cartridges
8-11
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3 Allow the copper-colored area to dry, then reinstall the print cartridge
and repeat the nozzle test.
If the line is still broken, clean the print cartridge carrier contacts in
your machine Cleaning the Cartridge Carrier Contacts on page 8-12.
If print quality still has not improved, replace the ink cartridge.
Cleaning the Cartridge Carrier Contacts
1 Open the Control Panel and the Cartridge Compartment Cover.
8-12
Maintenance
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2 Unplug the power cord from the electrical outlet or the rear of the
machine.
8
Managing the Print Cartridges
8-13
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3 Remove the Print Cartridges.
8-14
Maintenance
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4 Use a CLEAN, LINT FREE, DRY CLOTH to clean the print cartridge
carrier contacts inside the printer.
8
5 Close the Control Panel and the Cartridge Compartment Cover.
Managing the Print Cartridges
8-15
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6 Plug the power cord in.
7 Open the control panel and the cartridge compartment cover. Install the
print cartridge.
8-16
Maintenance
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Replacing the Print Cartridge
The print cartridge includes the ink supply and the print head. Each time
you replace the print cartridge, you are replacing the print head as well.
8
When you notice the print becomes light or BLACK INK LOW appears in
the display, replace your cartridge.
Note: When BLACK INK LOW appears during PC printing, the machine
continues printing. After PC printing is completed, replace the print
cartridge.
Note: Your machine counts and keeps Black ink low counts for the Black
print cartridge. However, for Color or Photo cartridges, you must check for
the ink low status through the Control Program when PC printing. Refer to
The Xerox WorkCentre Control Program on page 5-21.
To replace the print cartridge, perform the following steps:
1 Open the control panel (1) and the cartridge compartment cover (2).
2 Pull the handle of the print cartridge(s) you want to replace toward you
until there is a click. Remove the print cartridge(s).
3 Remove a new print cartridge from its packaging and carefully remove
the tape covering the print head. Hold the print cartridge by the colored
tab or black areas only. Do not touch the copper area.
4 Insert the print cartridge in the cartridge holder, then push the print
cartridge firmly to the rear of the machine until it clicks into place.
If the print cartridge moves loosely in the carrier, it has not clicked into
place. Repeat this step.
5 Close the cover and the control panel.
Managing the Print Cartridges
8-17
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6 The LCD displays CARTRIDGE CHANGED? NO. Select the desired
action item using the Up or Down arrow.
If you
Select
did not change any cartridge
CARTRIDGE
CHANGED? NO
changed a color cartridge
CARTRIDGE
CHANGED? LEFT
changed a black or photo cartridge
CARTRIDGE
CHANGED? RIGHT
changed a color and a black or photo
cartridge
CARTRIDGE
CHANGED? BOTH
7 Press Start/Enter.
8 Select the replaced cartridge type using the Up or Down arrow. If the
replaced cartridge is a used cartridge, select: OLD COLOR, OLD
BLACK, or OLD PHOTO. If the replaced cartridge is a new cartridge,
select: NEW COLOR, NEW BLACK, or NEW PHOTO to reset the ink
counters.
9 Press Start/Enter. The machine returns to Standby mode.
Note: If you selected NEW COLOR, NEW BLACK, or NEW PHOTO,
the machine automatically prints out an Alignment Pattern to adjust the
alignment for new print cartridges.
Note: If you are interrupted and leave the print carrier in the load position
for more than 30 minutes, the print cartridge carrier moves to the standby
position.
8-18
Maintenance
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Cartridge Alignment
You should print the cartridge alignment test if vertical lines or characters
appear crooked. The cartridge alignment test will straighten the vertical
lines.
8
To align the cartridge from your PC:
1 Open the Xerox WorkCentre 480cx Control Program on LPT1. Refer to
Starting the Xerox WorkCentre 480cx Control Program on page 5-21
and to Using the Cartridges Tab on page 5-25.
2 Click the Align Cartridges button.
3 The printer feeds a sheet of paper and prints the alignment test pattern.
Managing the Print Cartridges
8-19
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Examine the test print. If the vertical lines are straight, no adjustment is
needed. If the lines are not straight, select the number in which the lines
appear the straightest and click OK.To align the cartridge using the
control panel of your WorkCentre:
The Arrange Alignment menu settings provides an easy way to check and
adjust Ink Cartridge print head alignment.
To run the Arrange Alignment:
Press the Menu button, then press the Maintenance button on the one-
touch keypad. The display indicates SELF TEST ?.
1
2 Press the Down button. ARRANGE ALIGNMENT ? appears in the
LCD display.
Press the Start/Enter button. PRINTING... appears on the LCD
display.
3
The WorkCentre 480cx prints out a Cartridge Alignment pattern sheet
consisting of a series of four test patterns. The patterns are designated
A,B,C, and D. Each pattern is made up of a series of lines which are
individually numbered. By selecting the straightest line from each
pattern, you can optimize the print head alignment.
After printing out the Cartridge Alignment sheet, the Cartridge
Maintenance set up menu appears on the LCD display.
CARTRIDGE MAINT.
<15> [0-30]
A
The letter A located on the right end of the lower line in the display
corresponds to alignment test pattern A. The range of numbers
bracketed in the center of the display indicates the range of valid pattern
selection choices. The flashing number on the left side of the display
indicates the line from print pattern A that is currently selected as
optimal.
8-20
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4 Using the Number Keypad, enter the number of the line which appears
the straightest from pattern A.
8
5 Press the Start/Enter button to confirm your selection. The LCD panel
updates and the set up screen for the Alignment B test pattern is
displayed.
6 Using the Number Keypad, enter the number of the line which appears
the straightest from pattern B.
7 Press the Start/Enter button to confirm your selection. The LCD panel
updates and the set up screen for the Alignment C test pattern is
displayed.
8 Using the Number Keypad, enter the number of the line which appears
the straightest from pattern C.
9 Press the Start/Enter button to confirm your selection. The LCD panel
updates and the set up screen for the Alignment D test pattern is
displayed.
10 Using the Number Keypad, enter the number of the line which appears
the straightest from Alignment pattern D.
11 Press the Start/Enter button to confirm your selection. The LCD panel
updates and the set up screen for the Alignment A test pattern is
displayed.
12 Press the Stop button to return to normal operation.
Managing the Print Cartridges
8-21
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ADF Rubber Retard Pad Replacement
After about one year of operation, your retard pad will become worn and
may impair the performance of the document feeder. Follow this procedure
to replace the pad:
1 Open the document feeder cover.
2 Insert a sharp, thin object such as the tip of a small screwdriver and
release the latches. This will release the Holder so that you can remove
Retard Pad and Support from the machine.
Holder
Support
Retard Pad
3 Remove the retard pad and plastic support from the machine.
4 Insert a new retard pad and support onto the holder, and snap in into
place.
8-22
Maintenance
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Chapter 9
Appendix
9
Specifications
Applicable line
Public Switched Telephone Network (PSTN)
or behind PABX (FCC Part 68 2-wire
compliant)
Compatibility
ITU Group 3
Fax Data coding
Modem speed
MH/MR/MMR (ITU-T-T4)
14400/12000/9600/7200/4800/2400 bps
Approx. 6 sec./ page (V.17 ECM: 14.4 kbps)
8.1 inches (208 mm)
Transmission speed
Effective scanning width
Effective printing width
Scanning method
Memory
8.0 inches (203 mm)
Sheet-fed Contact Image Sensor (CIS)
2.5 MByte
Halftone
64 levels
Printing speed
8 PPM Mono Draft (Letter/A4 Size)
4 PPM Color Draft (Letter/A4 Size)
Black Ink Cartridge Yield
About 1075 Sheets (5% Pattern, A4)
9-1
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Color Ink Cartridge Yield
About 240 Sheets (15% Pattern, A4)
30 sheets (20 lb or 75 g/m2)
16 characters x 2 lines
438 x 360 x 192 mm
Source document output tray
LCD
Dimension (W x D x H)
Weight
14.5 lb with tray (6.6 Kg)
Power requirements
AC 220V / AC 110V (Auto Switching), Rated
frequency: 50-60Hz
Power consumption
(Standby) 13 Watts
(Maximum) 490 Watts
Environmental conditions
Temperature : 50°F to 90°F (10°C to 32.5°C)
Humidity : 20% to 80% RH
Auto dialer
One-touch dialing (registration for 20
numbers)
Speed dialing (registration for 50 numbers)
Document size - Width
- Length
3.0 to 8.5 inches (76.2 to 216 mm)
Single page: 5 to 14 inches (127 to 356 mm)
Multi pages: 5 to 11.7 inches (128 to 297 mm)
Recording paper size
Letter: 8.5 x 11 inches
(216 x 279 mm)
- for automatic paper feeder
A4 : 8.27 x 11.69 inches (210 x 297 mm)
Legal : 8.5 x 14 inches
Length: 5 to 14 inches
(216 x 356 mm)
(127 to 356 mm)
- for manual paper feeder
Width: 5.6 to 8.5 inches (143 to 219 mm)
Recording paper weight
- for automatic paper feeder
-for manual paper feeder
20lb to 24 lb (75 to 90 g/m2)
12.5 to 32 lb (31 to 130 g/m2)
100 sheets; 16 to 20 lb (60 to 75 g/m2) weight
Automatic paper feeder
capacity
Printing method
Color Thermal-Inkjet
1200 x 1200 dpi
Printing resolution
9-2
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Scanning resolution (fax)
– Horizontal x Vertical
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Super fine: 300 x 300 dpi
Scanning resolution (scanner)
75 dpi - 300 dpi optically and the higher
resolutions up to 4800 dpi can be supported by
interpolating via bundled Twain driver
9
Copy resolution
Battery backup
300 x 300 dpi
1 hour
FCC Regulations
Send Header ꢀequirements
Federal communications commission (FCC) regulations require all persons
within the United States who send any message via a facsimile machine to
include an identifying message in the transmission. The message must
clearly contain an identifier and telephone number for the entity (business
or individual) sending the message.
This facsimile machine provides the local ID and name features required for
the FCC regulation. To satisfy the FCC regulation, the telephone number
and name must be included with the printed document. To comply with the
FCC rules, carefully read and follow the instructions listed in this document
to program the local ID and name.
Data Coupler Information
This Xerox WorkCentre 480cx machine contains an internal data coupler.
Its use is restricted by the FCC (Federal Communications Commission). To
comply with the FCC rules, you must carefully read and follow the
instructions listed below.
FCC Regulations
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This equipment complies with Part 68 of the FCC rules. On the rear of this
equipment is a label that contains, among other information, the FCC
registration number and Ringer Equivalence Number (REN). If requested,
provide this information to your telephone company.
The REN is used to determine the quantity of devices you may connect to
your telephone line and still have all of those devices ring when your
number is called. In most, but not all areas, the sum of the RENs of all
devices should not exceed five (5.0). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should call
your local telephone company to determine the maximum REN for your
calling area.
ASK your local telephone company for the modular jack type installed on
your line. Connecting this machine to an unauthorized jack can severely
damage telephone company equipment. You, not Xerox, assume all
responsibility and/or liability for any damage caused by the connection of
this machine to an unauthorized jack.
You may safely connect the machine to the following standard modular
jack: USOC RJ-11C. Use the standard line cord (provided with the
machine) to connect it.
An FCC compliant telephone cord and modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone
network or premises wiring using a compatible modular jack which is Part
68 compliant.
Do not connect this machine to a party or coin operated phone line.
Repairs to the machine should be made only by a Xerox representative or an
authorized Xerox service agency. This applies at any time during or after
the service warranty period. If unauthorized repair is performed, the
remainder of the warranty period is null and void.
9-4
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If you find the telephone line is damaged or the telephone company notifies
you that your machine is causing damage, disconnect the machine from the
telephone line and call for service. Do not reconnect the machine until
necessary repairs are made.
The telephone company will, where practical, notify you when they need to
temporarily disconnect service. However, if action is reasonable and
necessary, but prior notice is not practical, they may still temporarily
disconnect your service. In such cases they must:
9
Immediately notify you of their temporary action.
Reconnect service when the source of damage is removed.
Inform you of your right to bring a complaint to the FCC under
FCC rules.
The telephone company may make changes to its communications facilities,
equipment, operations, or procedures. Such action must be reasonable,
required in the operation of their business, and consistent with FCC rules.
They must give you prior written notification if the changes can:
Make your machine incompatible with their equipment.
Require modification or alteration of the machine.
Otherwise physically affect performance of the machine.
When programming emergency numbers and/or making test calls to
emergency numbers:
Remain on the line and briefly explain to the dispatcher the reason
for the call before hanging up.
Perform such activities in the off-peak hours, such as early morning
hours or late evenings.
FCC Regulations
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Radio Frequency Emissions
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interference
in a residential installation. This equipment generates, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the
equipment off and on, the user is encourage to try to correct the interference
by one or more of the following measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that
to which the receiver is connected.
Consult the dealer or an experienced radio/TV technician for help.
Change or modifications to this equipment not specifically approved by the
Xerox Corporation may void the authority granted by the FCC to operate
this equipment.
Shielded cables must be used with this equipment to maintain compliance
with FCC regulations.
9-6
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Canadian Certification
Notice: The Industry Canada Label on the machine identifies certified
equipment. This certification means that the equipment meets certain
telecommunications networks protective, operational and safety
requirements. Industry Canada does not guarantee the equipment will
operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. In some cases, the company’s inside wiring associated with a
single line individual service may be extended by means of a certified
connector assembly (telephone extension cord).
9
The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian
maintenance facility designated by the supplier. Any repairs or alterations
made by the user to this equipment, or equipment malfunctions, may give
the telecommunications company cause to request the user to disconnect the
equipment.
Users should ensure for their own protection the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together. This precaution may be
particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority or
electrician, as appropriate.
FCC Regulations
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Notice: The Ringer Equivalence Number (REN) assigned to each terminal
device provides an indication of the maximum number of terminals allowed
to e connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5.
This digital apparatus does not exceed the Class B limits for radio noise
emissions from digital apparatus set out in the Radio Interference
Regulations of Industry Canada.
Cet appareil numérique est conforme aux limites d’émission de bruits
radioélectriques pour les apareils de classe B stipulées dans le Règlement
dur le brouillage radioélectrique du ministère des Industries du Canada.
9-8
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Safety and Legal Requirements for the UK
Approvals and Certification
9
The CE marking applied to this product symbolises Xerox Limited
Declaration of Conformity with the following applicable Directives of the
European Union as of the dates indicated:
January 1, 1995: Council Directive 73/23/EEC amended by Council
Directive 93/68/EEC, approximation of the laws of the member states
related to low voltage equipment.
January 1, 1996: Council Directive 89/336/EEC, approximation of the
laws of the member states related to electromagnetic compatibility.
A full declaration, defining the relevant directives and referenced standards
can be obtained from your Xerox Limited representative or by contacting:
Xerox Limited Product Safety,
Xerox Limited Technical Centre,
PO Box 17,
Bessemer Road,
Welwyn Garden City,
Herts AL7 1HE, England
WARNING: This product is certified manufactured and tested in
compliance with strict safety and radio frequency interference regulations.
Any unauthorised alteration which includes the addition of new functions or
the connection of external devices may impact this certification. Please
contact your local Xerox Limited representative for a list of approved
accessories.
!!
Safety and Legal Requirements for the UK
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WARNING: In order to allow this equipment to operate in proximity to
industrial, Scientific and medical (ISM) equipment, the external radiation
from the ISM equipment may have to be limited or special mitigation
measures.
!!
Your product and supplies have been designed and tested to meet strict
safety requirements. These include safety agency examination and
approval, and compliance to established environmental standards. Please
read the following instructions carefully before operating the product and
refer to them as needed to ensure the continued safe operation of your
product.
Follow all warnings and instructions marked on, or supplied with, the
product.
Unplug this product from the wall outlet before cleaning. Always use
materials specifically designated for this product. Use of other materials
may result in poor performance and could create a hazardous situation.
Do not use aersol cleaners. Follow the instructions in this User Guide for
proper cleaning methods.
Never use supplies or cleaning materials for purposes other than what they
were intended. Keep all supplies and material out of reach of children.
Do not use this product near water, wet locations, or outdoors.
Do not place this product on an unstable cart, stand, or table. The product
may fall, causing personal injury or serious damage to the product.
9-10
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WARNING: This product must be earthed.
!!
This product is equipped with a 3-wire, grounding-type plug (i.e., a plug
having a third grounding pin). This plug will only fit into a grounding-type
power outlet. This is a safety feature. To avoid the risk of electric shock,
contact your electrician to replace the receptacle if you are unable to insert
the plug into the outlet. Never use a grounding adapter plug to connect the
product to a power source receptacle that lacks a ground connection
terminal.
9
This product should be operated from the type of power source indicated
on the marking label. If you are not sure of the type of power available,
consult your local power company.
Do not allow anything to rest on the power cord. Do not locate the product
where persons will step on the cord.
Slots and openings in the cabinet and in the back and bottom of the product
are provided for ventilation. To ensure reliable operation of the product and
to protect it from overheating, these openings must not be blocked or
covered. The product should never be placed near or over a radiator or heat
register. This product should not be placed in a built-in installation unless
proper ventilation is provided.
Never push objects of any kind into the slots of the product as they may
touch dangerous voltage points or short out parts which could result in a fire
or electric shock.
Never spill liquid of any kind on the product.
Never remove any covers or guards that require a tool for removal, unless
directed to do so in a Xerox approved maintenance kit.
Safety and Legal Requirements for the UK
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Never defeat interlock switches. Machines are designed to restrict operator
access to unsafe areas. Covers, guards, and interlock switches are provided
to ensure that the product will not operate with covers opened.
Use of an extension cord with this product is not recommended or
authorized. Users should check building codes and insurance requirements
if an extension cord is to be used. Ensure that the total ampere ratings of the
products plugged into the extension cord does not exceed the extension cord
ampere rating. Also make sure that the total amperage of all products
plugged into the wall outlet does not exceed the outlet rating.
If you need additional safety information concerning the copier or Xerox
supplied materials you should contact your Xerox representative or you
may contact Xerox Environment Health and Safety on:
*(UK) 44 (0)1707 353434
*Safety Quality Standards: The Xerox WorkCentre 480cx is certified to
EN 60950.
Other National Standards: The Xerox WorkCentre 480cx is also certified
in compliance with applicable standards by various national bodies.
9-12
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The Electricity at Work Regulation
(in England and Wales) UK ONLY
Electricity at Work Regulations:
The Electricity at Work Regulation 1989 came into force in England and
Wales on the 1 April 1990. This 1989 Regulation places a duty on all
employers and self-employed persons to ensure the electrical system in their
premises are constructed, maintained and operated in such a manner as to
prevent, so far as reasonably practical, danger. This includes ensuring all
electrical equipment connected to such electrical systems are safely
constructed, maintained and operated.
9
All Xerox equipment have been designed to exacting safety standards.
They have all undergone a variety of stringent safety tests including earth
bond, insulation resistance and electrical strength tests. Xerox Limited
manufacturing plants have been awarded ISO 9000 quality certification and
are subject to regular audits by the British Standards Institution or
equivalent national standards body.
Xerox equipment which has been properly and regularly serviced and
maintained should not have to undergo additional specific safety tests
pursuant to the 1989 Regulation. Customers wishing to complete safety
testing should contact Xerox Limited Technical Centre (see page 9-9) for
advice prior to any test implementation.
Xerox equipment should, however, be properly and regularly serviced and
maintained at all times.
QUESTION: What is the Electricity at Work Regulation?
ANSWER: The Electricity at Work Regulation 1989 came into force in
England and Wales on the 1 April 1990. This 1989 Regulation places a
duty on all employers and self-employed persons to ensure the electrical
systems in their premises are constructed, maintained and operated in such a
manner as to prevent, so far as reasonably practicable, danger. This
includes ensuring all electrical products connected to such electrical
systems are safely constructed, maintained and operated.
Safety and Legal Requirements for the UK
9-13
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QUESTION: Does Xerox Limited comply with the Electricity at Work
Regulation?
ANSWER: The regulation places a duty on all employers and self-
employed persons to ensure the electrical systems in their premises are,
effectively safe.
The regulation does not impose on, amongst others, manufacturers or
suppliers of such electrical systems. However, rest assured that all Xerox
equipment which Xerox Limited and its authorised distributors supplies to
customers, conform with all the relevant safety legislation and standards.
QUESTION: Is Xerox equipment safe?
ANSWER: All Xerox equipment supplied by Xerox Limited and their
authorised distributors conform to all relevant safety legislation and
standards.
QUESTION: Is the Xerox equipment in my premises safe?
ANSWER: All Xerox equipment supplied by Xerox Limited and their
authorised distributors conform to all relevant safety legislation and
standards. However, like all electrical equipment, they have to be regularly
serviced and maintained by competent persons.
Xerox Limited Customer Service Engineers ensure Xerox equipment is
serviced and maintained to exacting Xerox safety standards. If you would
like your Xerox equipment to be serviced and maintained to such high
standards, please contact your local Xerox Limited Customer Service
Organisation. They will be pleased to assist you.
QUESTION: Does the Xerox equipment in my premises comply with
the Electricity at Work Regulations?
ANSWER: All employers and self-employed persons must ensure that the
electrical systems in their premises are safe. This will include ensuring
Xerox equipment in such premises is safe.
9-14
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Xerox Limited's Product Safety function has prepared a guide which
contains a list of tests which may be completed by your Xerox Limited
Customer Service Organisation. THESE TESTS MUST BE CARRIED
OUT ONLY BY PERSONS WHO POSSESS THE RELEVANT
SKILL, KNOWLEDGE AND EXPERIENCE TO CARRY OUT
SUCH TESTS.
Please contact the Xerox Limited Customer Service Organisation for further
information.
9
THE USE OF INAPPROPRIATE TEST PROCEDURES AND TEST
EQUIPMENT MAY PROVIDE MISLEADING RESULTS AND MAY
CAUSE DEATH, PERSONAL INJURY AND/OR DAMAGE TO
PROPERTY.
QUESTION: I would like to carry out my own safety tests on the Xerox
equipment in my premises.
ANSWER: You may, of course, request such tests as you deem necessary
to satisfy yourself that your Xerox equipment is safe. Your Xerox Limited
Customer Support will be pleased to advise you on such testing.
QUESTION: I require records of all tests.
ANSWER: After safety testing, your Xerox Limited Customer Service
Engineer will provide you with a certificate which details the results of all
tests completed.
In the event of any defect being noted, the Xerox equipment will be
switched off and disconnected from the supply until the defect has been
corrected. You will be advised of such action to enable such defects to be
corrected.
PLEASE NOTE: YOU MUST ENSURE THAT YOUR XEROX
EQUIPMENT IS SAFE AT ALL TIMES.
Safety and Legal Requirements for the UK
9-15
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Please contact us if you have any queries regarding the information
provided in this document.
Xerox Limited Product Safety,
Xerox Limited Technical Centre,
PO Box 17,
Bessemer Road,
Welwyn Garden City,
Herts AL7 1HE, England
9-16
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European Product Marking Requirements
CTR 21 Annex II
The equipment has been approved in accordance with Council Decision 98/
482/EC for pan-European single terminal connection to the public switched
telephone network (PSTN). However, due to differences between the
individual PSTNs provided in different countries, the approval does not, of
itself, give an unconditional assurance of successful operation on every
PSTN network termination point.
9
In the event of problems, you should contact your equipment supplier in the
first instance.
CTR 21 Annex III
The Xerox fax options for the WorkCentre 480cx have been approved in
accordance with Council Decision 98/482/EC for pan-European single
terminal connection to the public switched telephone network (PSTN).
However, due to differences between the individual PSTNs provided in
different countries, the approval does not, of itself, give an unconditional
assurance of successful operation on every PSTN network termination
point. In the event of problems, you should contact your local Xerox
representative in the first instance.
European Product Marking Requirements
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In general, under the scope of this approval, this product has been designed
to work with the national PSTNs of the following countries:
Austria
Greece
Norway
Portugal
Spain
Belgium
Denmark
Finland
Iceland
Ireland
Italy
Sweden
Switzerland
France
Luxembourg
United Kingdom
Netherlands
The test standard used for this approval is TBR21. To assist in the use and
application of terminal equipment approved against this standard, the
European Telecommunication Standards Institute (ETSI) has issued an
advisory document (EG 201 121) which contains notes and voluntary
additional requirements to ensure network compatibility of TBR21
terminals. The Xerox fax functions have been designed against, and are
fully compliant with, all of the relevant advisory notes contained in this
document.
The fax kits may also be configured by a Xerox representative to be
compatible with other country networks. Other countries, not listed above,
will be approved against their own National requirements. Please contact
your Xerox representative if the WorkCentre 480cx needs to be reconnected
to another country's network. There are no user adjustable settings on the
fax option.
9-18
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Telephone Connectivity Guidelines
9
This section will help you connect and set up your WorkCentre 480cx with
several different telephone accessories.
The Quick Install Guide and User Guide cover the most common ways to
set up the WorkCentre. This guide covers those again, as well as more
complicated setups.
These include:
Using your WorkCentre as a stand-alone fax machine without a PC.
Connecting the WorkCentre to a PC and extension telephone (the most
common).
Connecting the WorkCentre to a PC, extension telephone, and
answering machine.
Connecting the WorkCentre to a PC with a fax/data modem, and
extension telephone.
Connecting the WorkCentre to a PC with a fax/data modem, answering
machine, and extension telephone.
Connecting the WorkCentre to a PC with a fax/data modem with voice
mail capabilities, and extension telephone.
All of the above configurations are connected to a single telephone line.
Telephone Connectivity Guidelines
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The WorkCentre Telephone Connectors
There are two telephone connectors on the side of the WorkCentre. They
are:
Line
EXT
EXT
LINE
The Line connector is always used as a direct connection from your
WorkCentre to your telephone wall outlet.
EXT is used for other accessories, such as an answering machine, extension
telephone, and PC fax/data modem.
The rest of this guide shows how to connect these accessories to the
WorkCentre using a single telephone line, and explains the WorkCentre
settings you may use.
9-20
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You’re using your WorkCentre as a
stand-alone fax machine without a PC
This is the simplest of all configurations. Plug one end of a telephone cable
into the WorkCentre’s Line connector, and the other end into the wall
outlet.
9
From the Line connector
The WorkCentre is set up at the factory to automatically answer an
incoming call. If you do not want the WorkCentre to answer the phone, set
the Receive mode to TEL. At the control panel, press the Receive button
(until TEL displays).
Or, you may want to leave the Receive mode on Fax, but increase the
number of rings before the WorkCentre answers the call. At the control
panel, press the following keys:
MENU, SYSTEM DATA, UP ARROW 7 TIMES (until ANSWER ON
RINGS displays)
Next, enter the number of times the telephone will ring before the
WorkCentre answers the call (1 - 7), and press the STOP button.
You can connect an extension telephone to EXT on the WorkCentre.
Telephone Connectivity Guidelines
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You’re connecting the WorkCentre with the
following:
PC (without a fax/data modem)
extension telephone
From the
EXT
connector
From the
connector
Printer
From the
LINE
connector
Wall Outlet
This is probably the most common configuration. Plug one end of a
telephone cable into the WorkCentre’s Line connector, and the other end
into the wall outlet. Plug the extension telephone into the EXT connector.
The PC printer port is connected to the WorkCentre’s printer port with the
Xerox supplied printer cable.
9-22
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The WorkCentre is set up at the factory to automatically answer an
incoming call. If you do not want the WorkCentre to answer the phone, set
the Receive mode to TEL. At the control panel, press the Receive button
(until TEL displays).
Or, you may want to leave the Receive mode on Fax, but increase the
number of rings before the WorkCentre answers the call. At the control
panel, press the following keys:
9
MENU, SYSTEM DATA, UP ARROW 7 TIMES (until ANSWER ON
RINGS displays)
Next, enter the number of times the telephone will ring before the
WorkCentre answers the call (1 - 7), and press the STOP button.
Connect an extension telephone to the EXT connector on the WorkCentre.
Telephone Connectivity Guidelines
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You’re connecting the WorkCentre with the
following:
PC (without a fax/data modem)
extension telephone
answering machine
Answering
machine
From the
connector
Printer
From the
EXT
connector
From the
LINE
connector
Wall Outlet
In this configuration, you probably want the answering machine to answer
incoming calls, but have the WorkCentre take over if the incoming call is a
fax.
9-24
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Plug one end of a telephone cable into the WorkCentre’s Line connector,
and the other end into the wall outlet. Plug the answering machine Line into
the EXT connector, and plug the extension telephone into the answering
machine. The PC printer port is connected to the WorkCentre’s printer port
with the Xerox supplied printer cable
Set the WorkCentre’s Receive mode to ANS/FAX. At the control panel,
press the Receive button (until ANS/FAX displays).
9
Telephone Connectivity Guidelines
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You’re connecting the WorkCentre with the
following:
PC with a fax/data modem
extension telephone
From the
EXT
connector
From the
connector
Printer
From the
LINE
connector
From the PC
modem LINE
connector
Dual Wall Outlet
(Both on same Line)
In this configuration, you may have two fax machines; the WorkCentre and
your PC fax/data modem.
Plug one end of a telephone cable into the WorkCentre’s Line connector,
and the other end into the wall outlet. Also, plug the PC fax/data modem
Line into the wall outlet. Plug the extension telephone into the EXT
connector. The PC printer port is connected to the WorkCentre’s printer port
with the Xerox supplied printer cable.
9-26
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If both units are set to automatically answer an incoming call, the machine
set to answer the call in the fewest number of rings will receive the
incoming fax. The WorkCentre is set at the factory to automatically answer
incoming calls in 1 ring.
If you do not want the WorkCentre to answer the phone, set the Receive
mode to TEL. At the control panel, press the Receive button (until TEL
displays).
9
Consult your PC fax/data modem documentation to determine how to set
answer mode options.
Telephone Connectivity Guidelines
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You’re connecting the WorkCentre with the
following:
PC with a fax/data modem
extension telephone
answering machine
Answering
machine
From the
EXT
connector
From the
connector
Printer
From the
connector
LINE
From the PC
modem LINE
connector
Dual Wall Outlet
(Both on same Line)
In this configuration, you have two fax machines; the WorkCentre and your
PC fax/data modem. In addition, you have an answering machine connected
to the WorkCentre.
9-28
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Plug one end of a telephone cable into the WorkCentre’s Line connector,
and the other end into the wall outlet. Also, plug the PC fax/data modem
Line into the wall outlet. Plug the answering machine into the EXT
connector on the WorkCentre and the external telephone into the Line out
connector of the answering machine. The PC printer port is connected to the
WorkCentre’s printer port with the Xerox supplied printer cable.
The answering machine will answer incoming calls, but the WorkCentre
will take over if the incoming call is a fax. Set the WorkCentre’s Receive
mode to ANS/FAX. At the control panel, press the Receive button (until
ANS/FAX displays).
9
Telephone Connectivity Guidelines
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You’re connecting the WorkCentre with the
following:
PC with a fax/data modem that has voice mail capabilities
extension telephone
From the
EXT
connector
From the
connector
Printer
From the
LINE
connector
From the PC
modem LINE
connector
Dual Wall Outlet
(Both on same Line)
In this configuration, you have two fax machines; the WorkCentre and your
PC fax/data modem. In addition, the PC fax/data modem can be used for
voice mail (answering machine).
9-30
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Plug one end of a telephone cable into the WorkCentre’s Line connector,
and the other end into the wall outlet. Also, plug the PC fax/data modem
Line into the wall outlet. Plug the extension telephone into the EXT
connector. The PC printer port is connected to the WorkCentre’s printer port
with the Xerox supplied printer cable.
You should use the PC fax/data/voice mail to answer incoming calls and
receive faxes. Use the WorkCentre to send hard copy faxes and print.
9
At the WorkCentre, set the Receive mode to TEL. At the control panel,
press the Receive button (until TEL displays).
Consult your PC fax/data modem documentation for answer mode and other
settings.
Telephone Connectivity Guidelines
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Chapter 10
Glossary
10
Glossary of Terms and Definitions
The following terms and definitions pertain to the Xerox WorkCentre
480cx.
Term
Definition
ANS/FAX Mode
To use this mode, you must have an answering
machine attached to the EXT jack on the back of
the machine. In ANS/FAX mode, the machine
automatically answers the phone call. If the
machine detects a fax signal, it will receive that
fax. If a fax signal is not detected, the machine
will send the call to the answering machine. For
this function, the LCD display on the control
panel shows ANS/FAX.
Automatic Paper
Feeder
You can stack up to 100 sheets of plain paper or
up to 10 envelopes or other special media in this
feeder. It will automatically feed the loaded
media one at a time.
10-1
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Centronics
Contrast
This refers to the type of printer cable needed for
this machine. It is called a Centronics parallel
interface cable that supports bi-directional
communications (IEEE standard 1284) between
your machine and your PC.
This refers to the difference or contrast between
light and dark areas of an image. There is a
Contrast button on the control panel, to increase
or decrease image contrast on printed sheets.
Dial Mode
You can select the type of phone line service for
your machine: Dial or pulse mode.
Document Scanner
The Document Scanner is a device in your
machine that scans your document for the
purpose of copying or faxing that document.
Document Exit Tray
Document Guides
The Document Exit Tray fits into the slots on the
front of your machine, just above the Printer Exit
Tray. The Document Exit Tray holds those
sheets scanned for fax purposes.
Also called paper guides. These guides can be
adjusted to the width of the paper medium There
are two pairs of guides: one for the Automatic
Paper Feeder and one for the Manual Paper
Feeder.
10-2
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Document Tray
dpi
The Document Tray fits into the slots in the top
of your machine. It holds those documents that
will be scanned for fax or copy purposes.
Dots per inch abbreviation. A unit of measure
indicating the resolution of the image. The
greater the dpi value, the higher the resolution of
the image. There is a Resolution button on the
control panel.
DRPD
Distinctive Ring Pattern Detection abbreviation.
This is a telephone company service that lets you
use a single phone line to answer several
different phone numbers.
10
Dual job
Your machine can perform more than one
function at the same time. For example, you can
print a PC document while sending a fax, or store
a fax for later transmission while printing an
incoming fax.
ECM MODE
EXT Jack
This refers to Error Correction Mode, and lets
you compensate for poor phone line quality and
ensures accurate, error-free transmission. When
ECM Mode is enabled, transmission time may
increase.
This is a jack on the back of the machine where
you can plug a phone set or answering machine.
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FAX Mode
FCC
In FAX Mode, the machine automatically
answers the call to receive a fax. For this
function, the LCD display on the control panel
shows FAX.
Federal Communications Commission. This a
branch of the United States Federal Government
that establishes laws and standards for any
machines involving communications. There is
an FCC Registration number on your machine’s
Xerox label, located on the back of the machine.
Flash
Pressing this button on the control panel
performs the equivalent of a switch-hook. This is
useful when you have call waiting, and want to
put the first caller on hold to take the second call.
If you do not have call waiting, pressing the
Flash button could disconnect your call.
Forced Memory
Home Contrast
When this feature is turned on, all documents
will be automatically scanned into memory
before transmission. This eliminates the waiting
time between faxes.
This term is the same as default contrast mode,
and is used whenever a document is sent or
copied. You can override this default mode.
10-4
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Home Resolution
IC
This term is the same as default resolution mode,
and it is used whenever a document is sent or
copied. You can override this default mode.
Industry Canada. This refers to IC labels that
identify equipment certified in Canada.
ips
Inches per second.
Landscape
Landscape orientation on the printed page refers
to the image horizontal dimension being longer
than the vertical dimension.
LCD
Liquid Crystal Display. The LCD on your
machine is located near the top edge of the
control panel. This LCD is used to display all
menu items and error messages.
10
LPT1
Line Printer 1. Most PCs have a single parallel
port that is connected to the printer with a
Centronics cable. Some PCs have a second
parallel port called LPT2.
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MB
Megabyte. A measure of memory storage
capacity.
mm
Millimeter. A unit of length.
MMDDYYYY
This expression refers to MonthDayYear in an
eight digit format.
One-touch buttons
This is a set of 20 buttons found on the left front
of the machine’s control panel. Each button can
be set up to automatically speed dial a phone
number or a group of phone numbers.
One-touch Label
OS
This is a removable paper label that is positioned
over the one-touch buttons on the left front of the
machine’s control panel.
Operating System. Windows 95 is an Operating
System.
Parallel interface port This refers to the printer port found on the back
of your machine. The Centronics printer cable
plugs into this port.
10-6
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Portrait
A printing term specifying that the long axis of
the printed page is vertically oriented.
Power Saving
This feature lets you reduce machine power
when the printer is idle. You can change the
length of time the printer waits after a job is
printed before power is reduced.
Printer Driver
The Printer Driver is software that you load into
your PC that enables your PC to print a
document from its PC application to your printer.
Printer Exit Tray
This tray fits into the bottom front of your
machine, and holds the printed sheets as they exit
from the machine. This tray has an extender flap
for longer sheets.
10
RAM
Random Access Memory. All PCs need RAM to
execute programs.
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Redial
When you press the Redial button, the machine
automatically begins to send the document that is
loaded in the document tray, using the phone
number previously dialed.
Redial Interval
Redial Try
REN
This refers to the period of time before an
automatic redial occurs.
This refers to the number of redials the machine
will attempt before giving up.
Ringer Equivalence Number. This number can be
found on the label located on the back of your
machine.
Resolution
see DPI.
Ringer volume
You can adjust the machine’s ringer to the
desired volume.
RTI
Receive Terminal Identification. This feature
automatically prints the page number, the date,
and the time of reception on each page of a
received fax.
10-8
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RX Reduction
When your machine receives a document that is
longer than the paper loaded in your machine, the
machine can reduce the data in the document to
fit into your loaded paper size. Options also
include Horizontal Reduction (reduce data in
size) and Discard Size (discard excess image at
the bottom).
Select language
Sound control
System ID
You can select the LCD display language from
English, German, French, Italian or Spanish.
You can choose if an alarm to sounds when an
error occurs in the machine.
The System ID consists of your telephone
number (up to 20 digits and pauses) and name
(up to 20 characters).
10
System reports
Your machine can print many different system
reports including: Help List, Message
Confirmation Report, Schedule Information List,
Telephone Number List, System Data List,
Transmission or Reception Journal, Multi-
Communication Report, Call Back Message, and
Power Failure Report.
TEL LINE
This is a jack on the back of your machine into
which you plug the telephone line cord for all
phone-related purposes.
10-9
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TEL Mode
In TEL Mode, your machine is set for you to
manually answer any call. If you hear a fax
signal, you then press the Start button and hang
up the handset of the external phone to begin
receiving the fax. For this function, the LCD
display on the control panel shows TEL.
TEL/FAX Mode
In TEL/FAX mode, the machine automatically
answers the call. If the machine detects a fax
signal, it will receive that fax. If a fax signal is
not detected, the machine will give another
ringing tone to tell you it is a phone call. For this
function, the LCD display on the control panel
shows TEL/FAX.
Xerox label
This is the machine label found on the back of
your machine. It contains such items as the
Federal Communications Commission
Registration number, the Ringer Equivalence
Number and the machine’s serial number.
10-10 Glossary
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Clearing Jams . . . . . . . . . . . . . . . . .7-2
Index
When faxing . . . . . . . . . . . . . . .7-2
When printing . . . . . . . . . . . . .7-3
Clock Mode . . . . . . . . . . . . . . . . . .1-57
Color Channel . . . . . . . . . . . . . . . .6-29
Confirming fax transmission . . . . . .3-8
Contrast Button . . . . . . . . . . . . . . .1-37
Contrast settings for faxes . . . . . . .3-25
Control locations and functions . . . .1-2
Copy . . . . . . . . . . . . . . . . . . . . . . . .2-3
Adjusting contrast . . . . . . . . . .2-2
Copy Collate menu . . . . . . . . . .2-3
Copy features . . . . . . . . . . . . . .2-1
Enlarging/Reducing . . . . . . . . .2-3
Grouping . . . . . . . . . . . . . . . . .2-3
Making a copy . . . . . . . . . . . . .2-1
Quick copy . . . . . . . . . . . . . . . .2-2
Setting the number of copies . .2-3
Using Copy menu features . . . .2-2
Copy menu . . . . . . . . . . . . . . . . . . .2-2
A
Adding documents . . . . . . . . . . . . 3-14
ANS/FAX mode
Receiving faxes automatically 4-6
Answer on ring . . . . . . . . . . . . . . 1-55
Auto Journal . . . . . . . . . . . . . . . . . 1-52
Automatic Dialing . . . . . . . . . . . . 3-16
One-Touch Dialing . . . . . . . . 3-16
Automatic Paper Feeder . . . . . . . 1-20
Automatic redialing . . . . . . . . . . . 3-33
B
Broadcasting . . . . . . . . . . . . . . . . 3-10
Buttons
Contrast . . . . . . . . . . . . . . . . . 1-37
Express . . . . . . . . . . . . . . . . . 1-36
Form Feed . . . . . . . . . . . . . . . 1-36
Menu . . . . . . . . . . . . . . . . . . . 1-36
Receive . . . . . . . . . . . . . . . . . 1-37
Redial Pause . . . . . . . . . . . . . 1-37
Resolution . . . . . . . . . . . . . . . 1-37
Right and Left . . . . . . . . . . . . 1-36
Search/Delete . . . . . . . . . . . . 1-37
Speaker . . . . . . . . . . . . . . . . . 1-37
Speed/Dual . . . . . . . . . . . . . . 1-37
Start . . . . . . . . . . . . . . . . . . . . 1-36
Start/Enter . . . . . . . . . . . . . . . 1-36
Up and Down . . . . . . . . . . . . 1-36
D
Delayed Transmission . . . . . 3-12, 3-14
Canceling . . . . . . . . . . . . . . . .3-15
Delete Button . . . . . . . . . . . . . . . . .1-37
Dial Mode . . . . . . . . . . . . . . . . . . .1-53
Discard Size . . . . . . . . . . . . . . . . . .1-55
Distinctive Ring Pattern
Detection . . . . . . . . . . . . . . . . . . . . .4-8
Document jams
Avoiding . . . . . . . . . . . . . . . . . .7-7
Document scanner
C
Cleaning . . . . . . . . . . . . . . . . . .8-2
Drivers
Uninstalling . . . . . . . . . . . . . .1-34
DRPD . . . . . . . . . . . . . . . . . . . . . .1-58
Dual Button . . . . . . . . . . . . . . . . . .1-37
Canadian Certification . . . . . . . . . . 9-7
Canceling
Fax transmission . . . . . . . . . . . 3-8
Polling . . . . . . . . . . . . . . . . . . 3-38
Standby operations . . . . . . . . 3-15
Choosing a location . . . . . . . . . . . . 1-4
Cleaning the document scanner . . . 8-2
E
Electricity at Work Regulation . . .9-13
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Enlarging copies . . . . . . . . . . . . . . 2-3 FCC Regulations . . . . . . . . . . . . . . .9-3
Envelopes
Feeding single print media . . . . . .1-25
Loading . . . . . . . . . . . . . . . . . 1-20 File Size Indicator . . . . . . . . . . . . .6-51
Error Correction Mode . . . . . . . . 1-53 Flash . . . . . . . . . . . . . . . . . . . . . . .3-33
Error messages . . . . . . . . . . . . . . . . 7-8 Flash Button . . . . . . . . . . . . . . . . .1-37
Express Button . . . . . . . . . . . . . . . 1-36 Flip Image . . . . . . . . . . . . . . . . . . .6-46
Form Feed Button . . . . . . . . . . . . .1-36
F
G
Fax Mode
Receiving automatically . . . . . 4-4 Getting Started . . . . . . . . . . . . . . . . .1-1
Fax problems . . . . . . . . . . . . . . . . 7-12
Faxing
Loading envelopes . . . . . . . . .1-20
Loading Paper . . . . . . . . . . . .1-20
Loading transparencies . . . . .1-21
Paper guidelines . . . . . . . . . . .1-27
Ringer volume . . . . . . . . . . . .1-38
Setting System ID . . . . . . . . .1-46
System setup . . . . . . . . . . . . .1-38
Using the Automatic
Adding documents to . . . . . . 3-14
After talking . . . . . . . . . . . . . . 3-7
Automatic Redial . . . . . . . . . 3-33
Canceling standby operations 3-15
Canceling Transmission . . . . . 3-8
Confirming Transmission . . . . 3-8
Delayed Transmission . . . . . 3-12
Manual sending . . . . . . . . . . . 3-3
Memory Transmission . . . . . 3-10
Paper Feeder . . . . . .1-20
Using the Manual
Paper Feeder . . . . . .1-25
Preparing documents . . . . . . . 3-2 Glossary . . . . . . . . . . . . . . . . . . . . .10-1
Priority Transmission . . . . . . 3-34 Group Dialing . . . . . . . . . . . . . . . .3-20
Receiving
Automatically . . . . . . . . . 4-4
Automatically in
ANS/FAX mode 4-6
Sending faxes . . . . . . . . . . . . . .3-5
Storing numbers . . . . . . . . . . .3-20
Grouping copies . . . . . . . . . . . . . . .2-3
H
Automatically in
TEL/FAX mode 4-4
Highlight . . . . . . . . . . . . . . . . . . . .6-30
Manually in TEL mode . . 4-5
Receiving when out of paper . 4-7
Reception Modes . . . . . . . . . . 4-2
Send options . . . . . . . . . . . . . . 3-1
Sending
Using Group Dialing . . . . 3-5
Using One-Touch numbers 3-4
Setting contrast . . . . . . . . . . . 3-25
I
Images
Scanning . . . . . . . . . . . . . . . . . .6-9
Ink Cartridge installation . . . . . . . .1-11
Installing Software . . . . . . . . . . . .1-31
Invert Image . . . . . . . . . . . . . . . . .6-46
J
Setting resolution . . . . . . . . . 3-23 Jams . . . . . . . . . . . . . . . . . . . . . . . . .7-2
Avoiding . . . . . . . . . . . . . . . . . .7-7
Index-2
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L
O
LaserFAX
One Touch Keypad . . . . . . . . . . . .1-36
Application Features . . . . . . . 3-51 One-Touch Address Label Sheet . .3-17
Phonebook . . . . . . . . . . . . . . 3-55 One-Touch numbers
Receiving faxes . . . . . . . . . . 4-14
sending faxes . . . . . . . . . . . . . .3-4
Sending faxes . . . . . . . . . . . . 3-41 Other Functions . . . . . . . . . . . . . . .3-30
Troubleshooting . . . . . .3-55, 4-16
LaserFax
P
Paper
Advanced Features . . . . . . . . 3-45
LCD Display . . . . . . . . . . . . . . . . 1-36
LCD error messages . . . . . . . . . . . 7-8
Level Adjustment . . . . . . . . . . . . . 6-33
Loading envelopes . . . . . . . . . . . . 1-20
Loading Paper . . . . . . . . . . . . . . . 1-20
Automatic Paper Feeder . . . . 1-20
Loading . . . . . . . . . . . . . . . . .1-20
Receiving faxes into memory .4-7
Paper guidelines . . . . . . . . . . . . . .1-27
Paper size . . . . . . . . . . . . . . . . . . . .1-52
Pause Button . . . . . . . . . . . . . . . . .1-37
PC Faxing . . . . . . . . . . . . . . 3-40 , 4-13
Receiving . . . . . . . . . . . . . . . .4-14
Sending . . . . . . . . . . . . . . . . . .3-41
Polling . . . . . . . . . . . . . . . . . . 3-36 , 4-9
Adding documents . . . . . . . . .3-38
Canceling . . . . . . . . . . . . . . . .3-38
Receiving from
Loading transparencies . . . . . . . . 1-21
M
Maintenance . . . . . . . . . . . . . . . . . . 8-1
Cleaning the document scanner 8-2
Clearing memory . . . . . . . . . . 8-1
Making a Copy . . . . . . . . . . . . . . . 2-1
Manual Faxing . . . . . . . . . . . . . . . . 3-2
remote machines . . . .4-9
Sending to a remote machine .3-36
Manual Paper Feeder . . . . . . . . . . 1-25 Preparing documents for faxing . . .3-1
Memory Print Cartridge
Receiving faxes into . . . . . . . . 4-7 Replacing . . . . . . . . . . . . . . . .8-17
Redial memory . . . . . . . . . . . 3-30 Print quality problems . . . . . . . . . .7-18
Searching by first letter . . . . 3-31 Printer problems . . . . . . . . . . . . . .7-15
Searching for a number . . . . 3-31 Printer settings
Searching sequentially . . . . . 3-31
Memory Transmission . . . . . . . . . 3-10
Menu button . . . . . . . . . . . . . . . . . 1-36
Message Confirmation Report 1-52, 3-8
In Windows 95
Image Quality Tab . . . . . .5-8
In Windows 95/98/NT . . 5-3, 5-15
Paper Tab . . . . . . . . . . . . . . . . .5-5
Midtone . . . . . . . . . . . . . . . . . . . . 6-31 Printing
Clearing document jams . . . . . .7-3
Priority Transmission . . . . . . . . . .3-34
Product Marking Requirements . .9-17
N
Number Keypad . . . . . . . . . . . . . . 1-37
Index-3
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R
Filters Tab . . . . . . . . . . . . . . .6-42
Flip Image . . . . . . . . . . . . . . .6-46
Frame Tool . . . . . . . . . . . . . . .6-48
Frame tool . . . . . . . . . . . . . . .6-48
Gray 256 Scales . . . . . . . . . . .6-19
Halftone B/W . . . . . . . . . . . . .6-19
Help . . . . . . . . . . . . . . . . . . . .6-15
Highlight . . . . . . . . . . . . . . . .6-30
Image Control Tools . . . . . . .6-48
Image Type . . . . . . . . . . . . . .6-17
Invert Image . . . . . . . . . . . . . .6-46
Level Adjustment . . . . . . . . . .6-33
Lineart B/W . . . . . . . . . . . . . .6-20
Midtone . . . . . . . . . . . . . . . . .6-31
Newspaper . . . . . . . . . . . . . . .6-26
Overview . . . . . . . . . . . . . . . . .6-1
Preview Window . . . . . . . . . .6-47
Reduce/Enlarge . . . . . . . . . . .6-23
Resolution . . . . . . . . . . . . . . .6-21
Scaling factor . . . . . . . . . . . . .6-23
Scan Button . . . . . . . . . . . . . .6-51
Scanner Control Tabs
Receive Button . . . . . . . . . . . . . . . 1-37
Receiving faxes
Out of paper . . . . . . . . . . . . . . 4-7
To PC . . . . . . . . . . . . . . . . . . 4-14
Reception Modes . . . . . . . . . . . . . . 4-2
Redial . . . . . . . . . . . . . . . . . . . . . . 3-30
Interval . . . . . . . . . . . . . . . . . 1-55
Last number . . . . . . . . . . . . . 3-30
number of tries . . . . . . . . . . . 1-55
Searching redial memory . . . 3-30
Redial Button . . . . . . . . . . . . . . . . 1-37
Redial Interval . . . . . . . . . . . . . . . 1-55
Reduce/Enlarge when scanning . . 6-23
Reducing copies . . . . . . . . . . . . . . . 2-3
Remote Code . . . . . . . . . . . . . . . . 1-53
Replacing the Print Cartridge . . . 8-17
Reports . . . . . . . . . . . . . . . . . . . . . 1-48
Auto Journal . . . . . . . . . . . . . 1-52
Message Confirmation . . . . . 1-52
Resolution
Of faxes . . . . . . . . . . . . . . . . 3-23
Settings for scanning . . . . . . 6-21
Resolution Button . . . . . . . . . . . . 1-37
Ringer volume . . . . . . . . . . . . . . . 1-38
RX Polling . . . . . . . . . . . . . . . . . . . 4-9
RX Reduction . . . . . . . . . . . . . . . 1-53
. . . . . . . . . . . . . . . . . . . .6-16
Shadow . . . . . . . . . . . . . . . . . .6-31
Starting the scanner program . .6-8
To scan an image . . . . . . . . . . .6-9
Tonal Map . . . . . . . . . . . . . . .6-38
Width and Height Indicators .6-51
With TextBridge Pro . . . . . . .6-10
WorkCentre 385 TWAIN
S
Scan Button . . . . . . . . . . . . . . . . . 6-51
Scanning . . . . . . . . . . . . . . . . . . . . 6-1
Advanced Selection . . . . . . . 6-32
Art print . . . . . . . . . . . . . . . . 6-26
Basic Tab . . . . . . . . . . . . . . . 6-17
Color Channel . . . . . . . . . . . . 6-29
Descreen . . . . . . . . . . . . . . . . 6-25
File Size Indicator . . . . . . . . . 6-51
Filter . . . . . . . . . . . . . . . . . . . 6-43
Scanner program . . . .6-6
Zoom tools . . . . . . . . . . . . . . .6-49
Search Button . . . . . . . . . . . . . . . .1-37
Sending a fax
Clearing document jams . . . . . .7-2
From a PC . . . . . . . . . . . . . . .3-41
Manually . . . . . . . . . . . . . . . . .3-3
Index-4
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Setting Options
Answer on Ring . . . . . . . . . . .1-55
Answer on ring . . . . . . . . . . . 1-55
Auto Journal . . . . . . . . . . . . . 1-52
CONT. POLL Report . . . . . . 1-56
Dial Mode . . . . . . . . . . . . . . . 1-53
Discard Size . . . . . . . . . . . . . 1-55
DRPD . . . . . . . . . . . . . . . . . . 1-58
ECM Mode . . . . . . . . . . . . . . 1-53
Faxprint Quality . . . . . . . . . . 1-57
Local ID . . . . . . . . . . . . . . . . 1-56
Message conf. . . . . . . . . . . . . 1-52
Paper size . . . . . . . . . . . . . . . 1-52
Auto Journal . . . . . . . . . . . . . .1-52
Dial Mode . . . . . . . . . . . . . . .1-53
Discard Size . . . . . . . . . . . . . .1-55
DRPD . . . . . . . . . . . . . . . . . . .1-58
ECM Mode . . . . . . . . . . . . . . .1-53
Message Conf. . . . . . . . . . . . .1-52
Paper size . . . . . . . . . . . . . . . .1-52
Redial Interval . . . . . . . . . . . .1-55
Redial tries . . . . . . . . . . . . . . .1-55
Remote Code . . . . . . . . . . . . .1-53
RX Reduction . . . . . . . . . . . . .1-53
Redial Interval . . . . . . . . . . . 1-55 System ID . . . . . . . . . . . . . . . . . . .1-46
Redial tries . . . . . . . . . . . . . . 1-55 System Requirements . . . . . . . . . .1-31
Remote Code . . . . . . . . . . . . 1-53 System setup . . . . . . . . . . . . . . . . .1-38
RX Reduction . . . . . . . . . . . . 1-53
Send from memory . . . . . . . . 1-56
T
TEL mode
Setting the number of copies . . . . . 2-3
Receiving faxes manually . . . .4-5
TEL/FAX mode
Setting up your machine . . . . . . . . 1-1
AC Power Cord connection . . 1-9
Document Exit Tray . . . . . . . . 1-5
Receiving faxes automatically .4-4
Telephone Connectivity Guidelines 9-19
Document Tray . . . . . . . . . . . . 1-4
TextBridge Pro
Extension Phone . . . . . . . . . . . 1-7
Installing Ink Cartridges . . . . 1-11
Scanning with . . . . . . . . . . . . .6-10
Tonal Map . . . . . . . . . . . . . . . . . . .6-38
Printer Cable . . . . . . . . . . . . . . 1-7
Tone . . . . . . . . . . . . . . . . . . . . . . . .3-32
Printer Exit Tray . . . . . . . . . . . 1-5
Shadow . . . . . . . . . . . . . . . . . . . . 6-31
Software
Transparencies
Loading . . . . . . . . . . . . . . . . .1-21
Troubleshooting . . . . . . . . . . . . . . .7-1
Uninstalling . . . . . . . . . . . . . 1-34
Clearing Jams . . . . . . . . . . . . . .7-2
Sorting . . . . . . . . . . . . . . . . . . . . . . 2-3
Sorting copies . . . . . . . . . . . . . . . . 2-3
Speaker Button . . . . . . . . . . . . . . . 1-37
Speaker Volume . . . . . . . . . . . . . . 1-44
Specifications . . . . . . . . . . . . . . . . . 9-1
Speed Button . . . . . . . . . . . . . . . . 1-37
Speed Dialing . . . . . . . . . . . . . . . . 3-19
Storing a number . . . . . . . . . 3-19
Storing a One-Touch Number . . . 3-16
System Data
Clearing jams when faxing . . .7-2
Clearing jams when printing . .7-3
Fax problems . . . . . . . . . . . . .7-12
LCD error messages . . . . . . . . .7-8
Print quality problems . . . . . .7-18
Printer problems . . . . . . . . . . .7-15
Tips for avoiding jams . . . . . . .7-7
TWAIN
With TextBridge Pro . . . . . . .6-10
TX Polling . . . . . . . . . . . . . . . . . . .3-36
Index-5
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U
UK Safety and Legal Requirements 9-9
Uninstalling Software . . . . . . . . . 1-34
User Options . . . . . . . . . . . . . . . . 1-51
Setting . . . . . . . . . . . . . . . . . . 1-51
Using the Control Panel . . . . . . . . 1-36
Using the Number Keypad . . . . . 3-25
Editing Numbers or Names . 3-29
Entering Alphameric
Characters . . . . . . . . 3-26
Entering Numbers . . . . . . . . . 3-28
Inserting Pause . . . . . . . . . . . 3-29
Keypad Character
Assignments . . . . . . 3-28
V
Volume
Speaker adjustment . . . . . . . . 1-44
W
Windows 95
Printer Settings
Image Quality Tab . . . . . . 5-8
Windows 95/98/NT
Printer Settings . . . . . . . .5-3 , 5-15
Index-6
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