A
B
C
K
J
H
I
D
G
F
E
1
2
9
8
10
11
12
13
15
21
3
4
17
18
16
14
19
7
20
6
5
1
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Welcometoyourfaxmachine
Control panel
Recording paper cassette
Document tray
A
B
C
D
E
I
Exit document extension tray
Exit document tray
Recording paper tray
Side cover
Control panel release button
Document guides
F
J
K
Top cover release button
Telephone connection
G
H
DISPLAY
DIAL KEYPAD
JOB CANCEL KEY
4
5
13
1
2
Displays indications about the operating
modes of your fax machine. Your con-
trol monitor for all function settings.
Used for entering telephone numbers or
selecting characters.
Use this key if you wish to cancel a job
which has been stored or which is due
to be handled.
MONITOR
Warning lamps
14 MULTI KEY
When you press this key, the fax ma-
chine connects to the line and the
speaker enabling the user to listen into
the call establishment attempt is acti-
vated. The subsequent fax connection is
handled directly, i.e. without job admin-
istration via the memory.
If there is a malfunction on your fax
machine, the lamp under the corre-
sponding symbol will light up.
To create a group consisting of one-
touch dial, ABB dial and manual dial
numbers. Available for group dialling as
well as for group polling.
Paper jam:
15 MODE KEY, with status lamps
Indicates that there is a docu-
ment jam or copy paper jam.
(see page 116/117)
Use this key to select the resolution for
REDIAL / PAUSE
Activates the last number dialled, in-
serts a dialling pause.
the current fax job. The status lamps
represent the selected mode. If no
status lamp lights up, the STD resolution
has been set.
6
7
8
Paper out:
Indicates that the user must
replenish the copy paper.
(see page 9)
SPEED DIAL
Press this key to select a stored alpha-
bet dial number, a name or a group.
16 COPY KEY
The user is able to make copies of
Toner out:
documents which have been inserted. If
no document has been inserted, press
this key to request the journal.
Indicates that the user will use
have to replenish the toner.
(see page 6)
Line lamp
Indicates transmission on the telephone
line.
17 TX REPORT KEY
Drum operating time:
Indicates that the printing unit
will soon have to be replaced.
(see page 8)
Use this key to set the output criteria for
PC COMM lamp
9
the transmission report.
If this lamp flashes, it indicates that
data are being transmitted form the PC
to the interface (the PC interface is
optional).
18 ENTER KEY
Activates selected menu items and also
Alarm lamp:
used for terminating data input.
Indicates an operating mal-
function which cannot be
clearly identified. Please con-
tact service personnel in these
cases.
10 One-touch dial cover for one-
19 STOP KEY
touch dial keys 36-69 and func-
Cancels error messages and terminates
tion keys.
menu input.
11 ONE TOUCH DIAL KEYS
MENU KEYS
Use these keys to select the menu or a
specific menu item.
20 START KEY
Sends documents at the push of a
3
Activates transmission, reception (off-
button.
hook) and selected menu items.
DTMF key (▼)
JOB STATUS KEY
You can use this key to query the status
of individual jobs.
12
21 SUPER POWER SAVER KEY
When the pulse dialling mode has been
selected (see page 14), this button
temporarily switches over the dialling
procedure to DTMF.
Immediately activates the Super Power
Saver features (see page 97).
GB
TOSHIBA TF 631
2
Welcome to your fax machine
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Contents
Preparation
Set resolution ........................................... 44
Set contrast .............................................. 45
Advanced settings
Unpacking ................................................... 4
Remove transport fittings: ........................... 5
Prepare and insert the printer unit .............. 5
Change toner .............................................. 6
Replace drum unit ...................................... 8
Connection to the mains............................. 8
How to insert the recording paper: ............. 9
Install exit paper trays: ................................ 9
Insert memory card ................................... 10
Transmission options, ECM on/off ............. 46 Delayed fax job ......................................... 92
Transmission options, number of pages .... 47 Set transmission header position .............. 93
Transmission options, protected
Reception trailer (RTI) ............................... 94
transmission .............................................. 48 Permanent monitoring .............................. 94
Transmission options, reduced speed ........ 49 Call redial .................................................. 95
Transmission options, send cover sheet .... 50 Set ringer volume ..................................... 96
Chain dialing ............................................. 51 Power saver (stand by) .............................. 97
Redial ....................................................... 52 Cost centre management ......................... 98
Resend (retained job)................................ 53 Divider sheet ............................................. 98
Cancel a retained job (with retain job) ...... 54 Department code ...................................... 99
Cancel transmission .................................. 55 Modify or delete a department ............... 100
Disable department code ........................ 101
Installation
The menu system ..................................... 11
Enter user name ....................................... 12
Enter terminal ID ....................................... 13
Setting dialling method ............................. 14
Connection to PABX, obtaining a public line/
Digital PABXs ............................................. 15
Set language ............................................ 16
Set date and time..................................... 17
Cover sheet............................................. 102
Polling
Retain jobs .............................................. 103
Reserve polling.......................................... 56 Query job status ...................................... 104
Polling protection ...................................... 57 Basic setting, document length............... 105
Reserve polling, permanent
Basic setting, transmission memory ........ 105
(general infobox) ....................................... 58 Basic setting, resolution and contrast ..... 106
Reserve polling, append documents ......... 59 Basic setting, ECM
Cancel polling reservation ......................... 60 (error correction mode) .......................... 107
Single polling ............................................ 61 Basic setting, protected transmission ...... 107
Multiple polling.......................................... 62 Basic setting, superfine reception (only with
Cancel polling ........................................... 64 memory expansion)................................. 108
Program Continous Polling ........................ 65 Additional features (SUB, SEP, PWD) ...... 109
Reverse direction ...................................... 67 Additional paper cassettes (optional) ...... 109
Reception of documents
Set standby mode..................................... 18
Automatic reception ................................. 18
Manual reception ...................................... 18
Reception reduction ................................. 19
Memory reception..................................... 20
SECURE RX............................................... 21
Activate and deactivate Secure Rx ........... 24
Correct sequence printout ........................ 25
Multiple printout ........................................ 26
Delete reception ....................................... 27
Reception protection ................................ 28
Local copy ................................................ 29
Copy reduction.......................................... 30
Store numbers
Possible problems
Alphabet dial memory ............................... 69 Error messages in the display .................. 111
Alphabet dial options ................................ 71 Error codes in journal .............................. 113
Modify ABB numbers ................................. 72 Transmission problems ............................ 115
Delete ABB numbers ................................. 73 Receiving problems................................. 116
One-touch dial keys ................................... 74 Cleaning document scanner ................... 117
Cancel one-touch dial keys ....................... 76 Document jam ........................................ 117
Define groups ........................................... 77 How to clear a recording paper jam ....... 118
Edit groups ................................................ 79 Cleaning the corona ............................... 118
Cancel groups ........................................... 80 Remote maintenance (COMLINE) ........... 119
Connection to PABX ................................ 119
Transmit documents
Report Prints
Document format ..................................... 31
Automatic fax messages........................... 32
Stack mode .............................................. 33
Useful job management ............................ 34
Important transmission .............................. 35
Direct transmission ................................... 36
Transmission using alpha dial .................... 37
Transmission one-touch dial ...................... 38
Faxing with telephone directory................. 39
Single multi-address transmission ............. 40
Stored broadcast ...................................... 41
Monitoring (direkt)..................................... 42
Monitoring (by job) .................................... 43
UK Connection information
Program selection list................................ 81
Transmission reports ................................. 81 UK Connection information ..................... 120
Transmission report: .................................. 83 EPA ENERGY STAR ................................. 120
Multi transmission report........................... 85
Multi polling report .................................... 85
Index
Transmission and reception journal ........... 86
The function list ........................................ 88 Index ....................................................... 121
Reservation list.......................................... 88
The dial number lists ................................. 90
Department list ......................................... 91
Mains failure report ................................... 91
GB
TF 631 TOSHIBA
Contents
3
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Preparation
Unpacking
When unpacking your machine, please check that all parts shown
here are present and in perfect condition.
The correct location
for your fax machine is easily found:
•
•
near a 230 V AC socket*,
8. Drum unit
1. Fax machine
near a telefphone connection, ideally
with a single line reserved for your fax
machine.
*
No other equipment with high power
consumption (such as a photocopier) or
equipment which generates electrical
noise (such as a radio, computer, radio
transmitting and receiving equipment)
should be connected to this mains
supply.
9. User manual
2. Phone line cord
AC power
You will find the mains connection on the
back of the machine. The ON/OFF switch is
situated above the mains jack. Now switch
your machine on.
10. Address sheet
11. Overlay
3. Document exit tray
Please protect your machine from:
4. Recording paper exit tray
5. Recording paper size label
vibration
12. AC Power cord
13. Charger cleaner
direct
sunlight
6. Fuser cleaner
14. Scrapper
dust
7. Developer assembly
15. Cotton swab
humidity
heat
GB
4
Preparation
TOSHIBA TF 631
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Preparation
Remove transport
fittings:
Before you start to use your fax machine,
please remove all transport fittings.
1. Pull the release button to open the fax
machine.
Prepare and insert the
printer unit
In order to prevent any transport damage,
the high-quality printer unit of your new
fax machine is supplied with the additional
protection of special packaging. Please
also follow the enclosed instructions.
The printer unit consists of two separate
components, namely the drum unit and
the developer assembly. Remove these
two parts from their packaging and follow
the following instructions.
2. Hold the ends of the developer assembly,
and shake the assembly several times from
side to side. This will loosen the toner.
•
Avoid touching the metal roller.
3. Hold the developer assembly securely in one
hand, and use your other hand to peel the
protective film off from the toner cartridge.
•
Avoid touching the protective film, as there
may be toner residues on the film.
4. Take the drum unit and insert it into the
developer assembly as detailed in the
drawing.
•
Any damage to the printer drum will impair
the image quality. You must therefore never
touch the green drum surface or expose the
drum to direct sunlight for more than three
minutes.
5. Use the green handles to hold the printer
unit, and place the unit in the fax machine
as detailed in the drawing.
6. Press lightly on the green rectangles on the
drum unit so that the unit audibly clicks into
position.
The printer unit must be removed
before the machine is transported or
moved.
GB
TF 631 TOSHIBA
Preparation
5
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Preparation
7. Take the fixing roller cleaner out of its
packaging and install it as detailed in the
drawings.
8. Insert the ozone filter.
9. Close the cover of the fax machine, which
must audibly click into place.
1. Pull the release button to open the fax
machine.
Change toner
As soon as the “toner out” warning lamp
(see page 2) lights up on your fax
machine, you should replace the toner
cartridge. The “TONER LOW“ message in
the display indicates that the machine
can only print out approx. 100 more
documents (depending on the print
density). If you fail to replenish toner
during this period, the “TONER EMPTY“
message will appear in the display; this
message indicates that no further
documents will be printed out. If toner is
not replenished, incoming fax documents
are saved in memory.
2. Hold the green handles and remove the
printer unit.
3. Remove the drum unit from the developer
assembly.
•
Do not touch the developer roller (the black
roller with a toner coating).
•
Any damage to the printer drum will impair
the image quality. You must therefore never
touch the green drum surface or expose
the drum to direct sunlight for more than
three minutes.
GB
6
Preparation
TOSHIBA TF 631
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Preparation
4. Press the green button on the developer
assembly, and slide the toner cartridge in
the direction of this button. You can then
remove the unlocked toner cartridge.
5. Take the new toner cartridge and shake it
as detailed in the diagram. This loosens the
toner.
6. Place the toner cartridge on the developer
assembly and slide it under the four guides.
7. Then proceed as detailed on page 5.
Caution:
In case you come into contact with
toner:
• If any toner dust comes into contact
with a textile fabric, remove only by
tapping the fabric; if necessary,
brush out or use a vacuum cleaner.
Never rub.
• Wash hands in cold water and clean
thoroughly with soap.
• Wash eyes with plenty of water.
• If you have inhaled toner, breath
deeply in the open air.
• If toner gets in your mouth, wash it
out with plenty of water.
• In an emergency, call a doctor.
Consumables are taken back and
recycled by your TOSHIBA dealer.
GB
TF 631 TOSHIBA
Preparation
7
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Preparation
Replace drum unit
1. Pull the release button to open the fax
machine.
As soon as the “”drum operating time”
warning lamp (see page 2) lights up on
your fax machine, you should ensure that a
new drum unit is near to hand. The “DRUM
LIFE WARNING“ message in the display
indicates that the fax machine will only
print out a further approx. 300 documents
(depending on the print density). If you fail
to change the drum in this period, the
“REPLACE DRUM” message appears in the
display; this indicates that the fax machine
will not print out any more documents. If
the drum unit is not replaced, incoming fax
documents are saved in memory.
2. Hold the green handles and remove the
printer unit.
3. Remove the drum unit from the developer
assembly.
•
Do not touch the developer roller (the black
roller with a toner coating).
4. Take the new drum unit and insert it into
the developer assembly as detailed in the
drawing.
•
Any damage to the printer drum will impair
the image quality. You must therefore never
touch the green drum surface or expose the
drum to direct sunlight for more than three
minutes.
5. Now proceed as described on page 5 (the
fixing roller cleaner is not replaced).
Consumables are taken back and
recycled by your TOSHIBA dealer.
Connection to the mains
Telephone connection
Connect your fax machine (LINE jack) to
the telephone socket, as shown on the
right.
On/off switch
GB
8
Preparation
TOSHIBA TF 631
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Preparation
How to insert the
recording paper:
Remove the paper cassette
Insert cassette index (A4).
Prepare the recording paper by flexing and
fanning out the stack to separate the sheets.
Press down the pressure plate until you hear it
lock in place.
Place the paper so that it lies straight in the
cassette with the side to be printed facedown
and don’t forget:
The paper cassette holds a maximum
250 sheets (80 g/sm).The paper is
never stacked above the limit mark.
(as shown on the left)
Then: Slide the cassette into the slot
until you hear it lock in place.
Do not use damp, wrinkled on torn
paper.
Install the exit paper tray fits in the
slots on the left side of the fax.
Install exit
paper trays:
Secure the document tray. Insert the pins of the
tray into the corresponding receptacles. Unfold
the extension if required.
GB
TF 631 TOSHIBA
Preparation
9
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Preparation
Insert memory card
1. Switch your fax machine OFF.
Stack memory is deleted when a
memory expansion is inserted. Please
ensure that, before the memory
expansion is inserted, the memory display is
100 % in order to prevent the transmission job
being lost.
2. Remove the cover for the memory modules.
3. Insert the memory expansion card so that
the soldered side is pointing upwards.
Close the cover for the memory modules.
GB
10
Preparation
TOSHIBA TF 631
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Installation
The menu system
15-03-98 SUN 19:56
Standby mode
R E S IDU A L ME MOR Y 1 0 0
Your fax machine is equipped with a four-
line display which provides you with infor-
mation concerning all operating modes.
This display makes it more easy for you to
work with the various functions of your fax
machine, and everything is set out in a
clear menu. Up to four menu items are
displayed on each occasion, and a
number is assigned to each of these
items.
Start the menu
A special group of keys is used for activat-
ing the menu as well as for control
activities within the various menu levels.
A
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
ȇ
The į key activates the menu and moves
the highlight bar up.
3x
Select a menu item
The Ĭ key moves the highlight bar down.
The Ǡ key selects the appropriate
submenu level.
The ǡ key selects the superior menu
level.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MEN U LIST
Once a menu item has been selected
with the highlight bar via these control
keys, it is activated by pressing the ↵(EN-
TER) key. Alternatively, you can use the
START key for this purpose. It may well
happen that more than four items are
displayed in one menu. In this case, press
the į/Ĭ control keys several times to
display these concealed menu items.
Example: Menu 3, 1 (Installation, Setup,
1. Menu item highlighted)
Confirm with Start
START
B
Select a menu item
To select a sub menu, there is
no need to see it in the LCD.
The only requirement is that this
menu item has to be in the same menu
level.
visible part
1. AUTO RECEIVE MODE
2. LANGUAGE
15-03-98 SUN 19:56
The report is printed.
3. TERMINAL ID
4. DATE & TIME
ȇ
RESIDUAL MEMORY 100 %
PRINTING LIST
5. DIAL TYPE
6. VOLUME
7. POWER SAVER
8. DEPARTMENT CODE
9. ACCOUNT CODE
10. COVER SHEET
One version of the menu selection procedure is to
enter the corresponding number of the particular
menu item. It is not necessary to press the INSERT
button. As soon as the relevant number has been
entered, the menu item is executed. This is also
applicable for the concealed menu items.
If no further key is pressed during a
minute, the menu is automatically exited.
Consider the following example in order to familiar-
ise yourself with the menu system. The system
prints out the program selection list, on which
you receive the complete menu structure of your
fax machine.
GB
11
TF 631 TOSHIBA
Installation
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Installation
Enter user name
In order to ensure that a transmitted fax
document can also be uniquely identified,
a transmission header is printed on the
top 5 mm of the document. This transmis-
sion header contains various items of
information, incl. the user name and the
sender ID of the fax machine which trans-
mitted the documents.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
1.COMM. OPTIONS
2.LISTS
The first 4 menu items are displayed.
3.INSTALLATION
4.MENU LIST
User name:
You can enter any 40 characters (max.)
for the user name.
Select a menu item
/ /
Use the number keypad for entering the
characters. Several characters are as-
signed to each number, and the charac-
ters can be selected by repeatedly press-
ing the corresponding key.
The following table sets out all characters
which are allocated to the various number
keys.
Make your selection
SET TERMINAL ID
ID NAME=(MAX40)
½
Key Allocated characters
1
2
3
4
5
6
7
8
9
0
1
Enter the name
ABC2abcÀÁÂÃÄÅÆßàáâãäåæç
DEF3defÈÉÊËèéêë
GHI4ghiÌÍÎÏ
JKL5jkl
MNO6mnoÑñòóôõö
PQRS7pqrs
TUV8tuvÙÚÛÜùúûü
WXYZ9wxyz
(+)0 space Øø!'#S%&*-/:=@?
Example: Toshiba
1 x 8 > T
7 x 6 > o
9 x 7 > s
6 x 4 > h
7 x 4 > i
6 x 2 > b
5 x 2 > a
SET TERMINAL ID
Name is ready...
ID NAME=(MAX40)
TOSHIBA ½
Confirm with START
Continue with „Enter the terminal
ID“
START
Place character:
The character of your choice is placed wherever the flashing cursor is located. Please use the ǡ / Ǡ keys
to control the highlighted input.
Cancel characters:
Move the highlighting to the appropriate position and press the DELETE key on the one-touch dial key field.
The character is then deleted and is replaced by an empty character. If you do not wish to have an empty
character, press the INSERT key on the one-touch dial keyfield before deleting the character. In this mode,
the characters to the right move one position to the left. The insert mode is indicated by a corresponding
symbol in the display. Press the INSERT key again to exit this mode.
Replace character:
Insert character:
Move the highlighting to the appropriate position and proceed as detailed under the procedure for entering a
new character. The character is then overwritten.
Press the INSERT key before you insert a character. To exit this mode, press the INSERT key again.
If a character has just been inserted, you cannot delete it immediately. In this case, move the cursor to the
next field and then return immediately to the previous position. The character can then be deleted.
When the name is completed, press the START key.
Example: TOSHIBA
GB
12
TOSHIBA TF 631
Installation
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Installation
Enter terminal ID
Continued from “Enter user name”
The terminal ID which is part of the
transmissing header contains the number
under which your fax machine can be
reached. The number should be entered
in the international format:
Option for selecting the national or
international form.
INT. CODE ? LINE-1
1.ADD +
2.NOT NEEDED
Please always select the
international form.
Example:
+44-2131-12345678
Select a menu item
Fax number
Space (to improve
legibilitly)
Area code (without initial
0)
Make your selection
SET TERMINAL ID
Country code (here:
Germany)
Plus symbol (for the
international form)
TEL NUMBER =(MAX20)
+ ½
Now enter the code
Insert a pause with pause button
In Germany it is obligatory to
enter the terminal ID!
Code is complete...
SET TERMINAL ID
TEL NUMBER =(MAX20)
+44-2131-123456 ½
Confirm with START
START
Press STOP, return to standby
mode
STOP
GB
13
TF 631 TOSHIBA
Installation
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Installation
Setting dialling method
There are two dialling methods. The
pulse-dialling method is normally used in
the public switched telephone network. If
your fax machine is connected to a PABX,
the DTMF dialling method may also be
used. As the public network is
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Start the menu
modernised, this dialling method may also
be used in the public network. If you are
in any doubt, first try the pulse-dialling
method (basic setting). If the dialling
procedure fails, try DTMP dialling.
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Depending on the sales area this
function may be not available!
The current dialling method is highlighted
DIAL TYPE
1.MF
2.DP
Select a menu item
The current connection type is
highlighted
Continue with “Connection to main line /
PABX’s”
SET EXCHANGE TYPE
1.PSTN
2.PABX
EXCHANGE PSTN
EXCHANGE PABX
Go to A
Go to B
GB
14
TOSHIBA TF 631
Installation
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Installation
Connection to PABX,
obtaining a public line/
Digital PABXs
PSTN
A
SET EXCHANGE TYPE
1.PSTN
2.PABX
The TF 631 can be connected not only to
the public switched telephone network
(public line) but also to a PABX. In this
case, additional parameters have to be
entered.
Select a menu item
With PABXs, the public line is obtained in
various ways:
Press STOP, return to standby
mode
• Number
Dial one digit (or several
digits) in order to obtain
the public line
STOP
• Earth key
Earth potential is con-
nected to the line in
order to obtain the public
line.
PABX
B
SET EXCHANGE TYPE
1.PSTN
2.PABX
• Flash key
With this method of
obtaining the public line,
the connection circuit is
interrupted briefly.
Select a menu item
When the method of obtaining a
public line has been entered,
you must always press the key
"❊" before the actual number when you
dial your fax partner. This is also
applicable for saving the fax numbers
(see page 69ff).
Make your selection
SET ACCESS TYPE
1.EARTH
2.FLASH
3.DIGIT
Select a menu item
Example: digit
SET ACCESS TYPE
SET ACCESS TYPE
ACCESS DIGIT = (1-3)
n
Enter the digit(s) for obtaining
public line
Example: 0
SET ACCESS TYPE
ACCESS DIGIT = (1-3)
0
Confirm with START
START
Press STOP, return to standby
mode
STOP
GB
15
TF 631 TOSHIBA
Installation
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Installation
Set language
Your fax machine is set to English. Please
carry out the following menu steps if you
wish to use another language for the
menu and the list prints.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
LANGUAGE
01.ENGLISH
02.ITALIANO
03.DEUTSCH
Select a menu item
Press STOP, return to standby
mode
STOP
GB
16
TOSHIBA TF 631
Installation
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Installation
Set date and time
Enter the current date and time at this
point so that all details relating to date
and time is correct. The internal clock of
your fax machine then runs automatically
- even in the event of a power failure.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
for 12- or 24-hour format
SET TIME FORMAT
1.24HOURS
2.12HOURS
Select a menu item
Example: 24-hour format
Enter the date and the time
Confirm with START
SET DATE & TIME
DD-MM-YY HH:MM WWW
15-03-98 SUN 19:56
START
Make your selection
for the date format
SET DATA MODE
1.MM-DD-YY
2.DD-MM-YY
3.YY-MM-DD
Select a menu item
Make your selection
for the month (using figures or the name)
SET MONTH MODE
1.NUMERIC
2.NAME
Select a menu item
Press STOP, return to standby
mode
STOP
GB
17
TF 631 TOSHIBA
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Receptionofdocuments
Set standby mode
If your fax machine is connected to the PSTN,
there are two different ways of receiving
documents.
If the line is reserved exclusively for fax
operation.
The fax machine switches over to recep-
tion as soon as the line rings. The number
of rings before the fax machine is
activated can be set (see below).
The fax machine is always
Automatic reception
activated, even if the call is
initiated by a voice partner.
If the line is used primarily for telephone traffic.
The call must be accepted manually; the
fax machine is not activated when the
line rings. The call must be accepted
manually; the fax machine is not
activated when the line rings. The call
must be accepted by an additional
telephone. If you wish to transmit a
document, you must press the START key
of the fax machine.
Manual reception
Ensure that any fax calls can be
accepted by means of the
external telephone. Pressing the
start key only has an effect if the handset
is off-hook.
Standby mode
To set reception mode do the
following:
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
AUTO RECEIVE MODE
Make your selection
1. Automatic reception
2. Manual reception
1.AUTO RECEIVE
2.MANUAL RECEIVE
Select a menu item
Example: Automatic reception
AUTO RECEIVE
Make your selection
for the number of ringing signals before
the fax machine connects to the line.
RING DELAY = (01-05)
01
Enter the required number
Confirm with START
START
STOP
Press STOP, return to standby
mode
GB
18
TOSHIBA TF 631
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Reception reduction
Reception reduction
ON/OFF
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Your fax machine uses A4 paper. For
technical reasons the entire length of this
page cannot be used. So the fax machine
reduces the length of the incoming
document (max. 90%). This means that
the received image may be slightly
compressed.
In general, this effect is not problematical.
However, if the sizes of the documents
must be absolutely identical, it is
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
necessary to deactivate the reception
reduction facility. In this case, that part of
the copy which no longer fits on the page
is printed out on a second page. If you are
able to do without the "rest" of the page,
activate the discard facility to suppress
printout on the second page.
Select a menu item
/ /
Make your selection
RX REDUCTION
1. Reception reduction ON
2. Reception reduction OFF
1.ON
2.OFF
Original (A4)
Select a menu item
Press STOP, return to standby
mode
Reception reduction:
ON
STOP
Discard ON/OFF
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
Reception reduction:
Discard:
OFF
OFF
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
1. Discard ON
2. Discard OFF
DISCARD
Reception reduction:
Discard:
OFF
ON
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
GB
19
TF 631 TOSHIBA
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Receptionofdocuments
Memory reception
Memory reception ON/ OFF
Standby mode
15-03-98 SUN 19:56
Under certain circumstances, the
machine cannot print out any further
incoming copies:
RESIDUAL MEMORY 100 %
Start the menu
•
•
If there is no recording paper
If there is a paper jam
In order to prevent problems with
reception, the remaining pages are
buffered in the memory of your fax
machine. Once the problem has been
solved, the document is printed out
automatically.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
The first 4 menu items are displayed.
In the event of a power failure,
the contents of memory are
retained for approx. one hour.
Select a menu item
/ /
If the fax machine is to receive
documents (in memory) in the event of
paper-out or paper jam, the memory
reception facility must be activated. This
ensures that the fax machine is still able
to receive documents outside normal
business hours (e.g. at weekend or during
the night).
Make your selection
1. Memory reception ON
2. Memory reception OFF
SET MEMORY RX
1.ON
2.OFF
Select a menu item
When the memory capacity is
full, no further calls will be
accepted.
If the memory regularly proves to
be too small, you can purchase
a memory expansion from your
dealer.
Press STOP, return to standby
mode
STOP
Display messages for memory
reception
Display in case of paper low.
15-03-98 SUN 19:56
PAPER EMPTY
RESIDUAL MEMORY 100 %
MEMORY RECEPTION
or
Display in case of paper jam.
15-03-98 SUN 19:56
PAPER JAM
RESIDUAL MEMORY 100 %
MEMORY RECEPTION
GB
20
TOSHIBA TF 631
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Receptionofdocuments
SECURE RX
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
In the Secure RX mode, the fax machine
is ready to receive documents; however,
incoming fax documents are not printed
out and are retained in memory for a
defined period. This for instance prevents
fax documents which are received outside
normal office hours from falling into the
“wrong hands”. The user is able to set the
period during which the Secure RX mode
is active. The user can also expand
specific days in the week.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Outside this period, all stored faxes are
automatically printed out and further
documents are received without any
restriction.
Select a menu item
/ /
SECURE RX
Make your selection
Secure RX can only be activated
if memory reception has been
activated (see page 20).
1. Enter / edit security code (see A)
2. Activate Secure RX (only possible if
security code is used - see B)
1.SECURITY CODE
2.ACTIVITY MODE
Select a menu item
Enter security
code for first
time
Security
code edit
Activate /
deactivate
Secure RX
Go to A1 Go to A22 Go to B B
Enter security code
A1
(for first time)
Make your selection
for security code
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
nnnn
Enter the security code
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
1234
Confirm with START
START
Make your selection
SECURE RX
1. Enter / edit security code
2. Activate Secure RX (only possible of
security code is used)
1.SECURITY CODE
2.ACTIVITY MODE
GB
21
TF 631 TOSHIBA
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Security code edit
A2
Make your selection
for (old) security code
SECURITY CODE ENTRY
CURRENT CODE
SECURITY CODE=
nnnn
Enter the old security code
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
****
Confirm with START
START
Make your selection
for new security code
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
nnnn
Enter the new security code
SECURITY CODE ENTRY
NEW CODE
SECURITY CODE=
9876
Confirm with START
START
Make your selection
SECURE RX
1. Enter / edit security code
2. Activate Secure RX (only possible if
security code is used)
1.SECURITY CODE
2.ACTIVITY MODE
GB
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TOSHIBA TF 631
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B
Activate / deactivate
Secure RX
Make your selection
SECURE RX
for the current security code
SECURITY CODE=
nnnn
Enter the current security code
Make your selection
SECURE RX
1.ON
for configuration of Secure RX
1. Configure and activate
Secure RX
2.OFF
2. Deactivate Secure RX
Select a menu item
Make your selection for the period in
which Secure RX is active.
SECURE RX
(Move the cursor with the ̇/̈ keys)
TIME PERIOD =
16:00 - 09:00
Enter the period
Confirm with START
START
Make your selection for Secure RX
1. Settings for day menu
SECURE RX
FOR EACH DAY?
2. Same setting for all days
1.YES
2.NO
Select a menu item
(Example: Menu item 1)
Make your selection
Is set period applicable for Monday?
1. YES
2. NO
MONDAY
SET ALL DAY SECURE
1.YES
2.NO
Select a menu item
All days of the week (up to Sunday) can
be set individually.
Press STOP, return to standby
mode
STOP
GB
23
TF 631 TOSHIBA
Reception of documents
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Receptionofdocuments
Activate and deactivate
Secure Rx
Activate Secure RX for the rest of
the day
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
You can also activate the Secure Rx
mode outside the set period, if for in-
stance staff leave the office early. You
can also deactivate the Secure Rx mode
at any time (assuming that you know the
security code) in order to obtain a printout
of the saved documents.
The setting made in this way is retained
for the rest of the day. From midnight
onwards, the fax machine behaves in
accordance with the setting made on
page 23.
Open the one-touch dial cover
SHIFT
SECURE RX
Press the Shift key and then the
corresponding function key
Make your selection
SECURE RX
1. Activate Secure RX mode
2. Deactivate Secure Rx mode
1.START
2.STOP
If you wish to activate Secure
RX for another period, please
follow the steps on page 21.
Select a menu item
The Secure RX mode is activated for the
rest of the day.
This mode can be set only if
Secure Rx has been configured
(see page 21).
Deactivate Secure RX for the rest
of the day
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Open the one-touch dial cover
SHIFT
SECURE RX
Press the Shift key and then the
corresponding function key
Make your selection
SECURE RX
1. Activate Secure RX mode
2. Deactivate Secure Rx mode
1.START
2.STOP
Select a menu item
Make your selection
SECURE RX
for the current security code
SECURITY CODE=
nnnn
Enter the current security code
Confirm with START
The Secure RX mode is deactivated for
the rest of the day. The memory contents
are printed out immediately.
This mode can be set only if
Secure Rx has been configured
(see page 21).
START
GB
24
TOSHIBA TF 631
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Receptionofdocuments
Correct sequence print-
out
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
If more than one document is transmitted,
it is normal to start with the first page. As
received copies are printed out face-up,
this means that the received stack of
documents is in reversed order. This would
mean that the first page is the last page
to be printed. You can set your fax ma-
chine to cope with this factor.
Please note that the entire reception
procedure is first stored in memory before
it is subsequently printed out. If the ca-
pacity of the memory is not sufficient,
there will be a delay in printing out the
documents in the correct sequence.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
ȇ
4.MENU LIST
Select a menu item
/ /
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
Make your selection
1. Correct sequence printout ON
2. Correct sequence printout OFF
COLLATED PRINT
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
GB
25
TF 631 TOSHIBA
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Receptionofdocuments
Multiple printout
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
As your fax machine handles all reception
jobs via its memory, it is possible for
several copies instead of merely one copy
to be printed out (up to 99). This means
that the operator does not have to go to
the photocopier. Please note that great
strain is placed on the memory if you
increase the number of copies and if
several jobs are received simultaneously.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
ȇ
4.MENU LIST
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
Select a menu item
/ /
Make your selection
Number of incoming copies
RX MULTI COPY
COPY NUMBER=(01-99)
01
Select the required quantity
Example: 8 copies
RX MULTI COPY
COPY NUMBER=(01-99)
08
Confirm with START
START
Press STOP, return to standby
mode
STOP
GB
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TOSHIBA TF 631
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Delete reception
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
It is not possible to immediately recognise
whether your fax machine is transmitting
or receiving a document. The LINE lamp
does not distinguish between these two
modes. You can only identify that a
document is being received after you
press the JOB STATUS key.
The LINE lamp lights up and indicates
activity on the line
LINE
JOB STATUS
Press the JOB STATUS key
LINE RECEIVE
FILE NBR =
P001
The current status is displayed
(RECEPTION is displayed)
122
EC 14400 BPS
+44 2131 123456
JOB CANCEL
Press the JOB CANCEL key
Confirmation prompt
CANCEL ?
FILE NBR =
123
1.YES
2.NO
Confirm with START
START
Current reception is terminated
GB
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TF 631 TOSHIBA
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Receptionofdocuments
Reception protection
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The process of receiving documents is not
subject to any restriction in principle.
However, if reception protection is acti-
vated, it is only possible for the machine
to receive fax documents from partners
whose fax number is stored in the fax
machine. The transmitted code of the
transmitter is compared against the con-
tents of your alphabet dial memory or
one-touch dial keys. If the comparison is
not successful, the transmission is re-
jected.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Please note that fax reception is
limited when the reception
protection facility has been
activated.
If you have not stored any fax numbers,
no further fax documents can be
received!
Make your selection
1. Reception protection ON
2. Reception protection OFF (normal)
SET PRIVILEGED RX
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
GB
28
TOSHIBA TF 631
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Receptionofdocuments
Local copy
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
You can use your fax machine to make
one or more copies (up to 99).
You can select a sorter function if several
copies of various documents are to be
made simultaneously. The copies are
sorted and reproduced in the sequence in
which the original documents were in-
serted into the document feed.
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Sorter function ON
3
COPY
Press COPY key
2
1
3
2
1
3
Make your selection
COPY
PAPER
2
1
A4
COLLATE ON OFF
COPIES =(1-99)
n
•
•
Copies are sorted automatically.
Requires adequate memory (if
memory is full, the copying process is
terminated. If you find that the
memory is frequently too small, ask
your dealer for a memory expansion!
All documents are scanned into the
machine, resulting in a longer copying
procedure.
Activate or deactivate COLLATE
Enter amount of copies
/
•
Sorter function OFF
Confirm with START
1
1
1
2
START
2
2
3
3
3
•
•
•
Copies are sorted manually.
Not much memory required.
The copying procedure is shorter.
The copy is also reduced
(see page 30).
The copy is always made with
“fine” resolution (see page 44).
Depending on the equipping and
basic setting (see page 44) on your fax
machine, you can set resolution to
superfine or ultrafine as required. The
halftone mode setting is always possible
A copy cannot be made when the fax
machine is receiving a document.
GB
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TF 631 TOSHIBA
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Copy reduction
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
If the document to be copied is 10 mm
larger than A4 format, the additional
length is automatically printed on a sec-
ond page. If you wish to prevent a second
page from being printed, you can activate
the copy reduction facility. In this case,
the copy is reduced to max. 90%. If the
reduction scale is not sufficient, a second
page is automatically printed.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
1. Copy reduction ON
2. Copy reduction OFF
COPY REDUCTION
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
GB
30
TOSHIBA TF 631
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Transmitdocuments
Document format
Single sheet
2 or more sheets
Document size (max)
216 mm (W) x 420 mm (L)
The following table gives you an idea of
the documents your fax machine can
handle.
Document size (min)
148 mm (W) x 100 mm (L)
206 mm
Effective scanning width
Please note:
How many sheets
can be loaded at
one time?
max. 20 sheets (LEGAL)
max. 50 sheets (LETTER)
•
•
Documents longer than 420 mm can
only be loaded manually.
If you load several sheets at one time,
they should all be of the same size
and paper quality.
Thickness of paper
Quality of paper
0,05 ~ 0,15 mm
0,065 ~ 0,1 mm
Uncoated on both sides
Problem documents ...
May not feed. This applies to
•
•
•
torn, wrinkled or damp pages
folded pages or pages with holes
transparent pages or pages with a smooth,
shiny finish
•
textile or metallic douments
There are two ways of avoiding this
problem:...
...by photocopying or using a carrier
sheet.
Your TOSHIBA dealer can supply you with the
necessary carrier sheets.
How to use carrier sheets:
Place your document face-up on the carrier
sheet under the transparent cover. Carrier
sheets can be used like normal documents
except for one restriction: only one carrier
sheet can be fed at one time.
How to load documents correctly
Remove any paper clips, staples and similar
objects before transmitting the document. If
you intend to load documents which are longer
than A4 format, you should pull out the exten-
sion of the document support. Push the side
paper guide up against the document(s). Now
place your document(s) on the document tray
- up to 50 at one time - as shown.
All documents must be inserted face
down!
Adjust the document guides to the edges of
the sheets. After 2 seconds, your document
will be automatically pulled in by about 2 cm.
GB
31
TF 631 TOSHIBA
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Transmitdocuments
Automatic fax mes-
sages
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
To send fax messages in the traditional
manner: Insert document(s), enter the fax
number and the connection is automati-
cally established. The fax machine reads
the documents into memory and then
transmits them.
Load original
Remember:
Printed side face down
The advantage for the user: The docu-
ment feed is only ever used for a brief
period of time; irrespective of whether a
fax is being transmitted or not. (please
also refer to page 33, Transmission from
memory).
Document ready
To remove the document from the docu-
ment feed, press the STOP key again.
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER,
If you decide to use the listening-in version
(see page 42) , you can also acoustically
monitor the call establishment process.
This is useful whenever you have problems
with establishing a connection. The rea-
son is frequently a wrong number, or a fax
machine which is not ready to receive.
Enter the fax number
The entered fax number is displayed. Any
corrections can be made using the
̇ -key, or the complete number can be
cleared by pressing the STOP key.
To remove the documents from the
document feed before they are proc-
essed, press the STOP key again.
COMM. RESERVATION
TEL NUMBER=(MAX128)
021311234567
The free memory display varies
depending on the utilisation level
of stack memory.
*) If a transmission error occurs, an
appropriate comment appears in the
display. However, this does not have
any effect on the subsequent trans-
mission or reception mode of the fax
Confirm with START
machine. To clear this error message
from the display, press the STOP key.
Please refer to page 110 for trouble-
shooting.
START
While the document is being read into
the machine:
The machine displays the job number (file
number) and current memory capacity.
READING INTO MEMORY
FILE NBR =
RESIDUAL MEMORY 99 %
01
The LINE lamp lights up as soon as the
fax machine connects to the line.
LINE
15-03-98 SUN 19:56
RESIDUAL MEMORY 78 %
The display indicates normal transmission
or reception mode during this process.*)
GB
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TOSHIBA TF 631
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Transmitdocuments
Stack mode
Stack memory
A frequently encountered problem with
fax machines is that the document tray is
blocked while a document is being
transmitted; no other documents can be
transmitted while the fax machine is
transmitting or receiving documents.
Job XX
(e.g. transmission)
Job XX
This is different with your fax ma-
chine:
All documents are read into the memory
and are then transmitted from this
memory. Incoming documents are also
read into the memory before they are
printed out. The advantage of this method
is that the document tray is virtually al-
ways free and that documents can be
transmitted almost irrespective of the
transmission or receiving status of the fax
machine.
Each procedure is known as a job. A job
may consist of one or more documents
which you can transmit to your partners.
A job can also be a multi-address trans-
mission or a delayed transmission. Your
fax machine is able to manage 99 such
jobs. Each of these jobs is placed on a
stack, from where they are processed in
sequence. Your fax machine accepts jobs
even while it is transmitting or receiving
documents; this means that the docu-
ment tray is always ready.
Job 4
Job 3
Job 2
Job 2
(e.g. broadcast)
Job 1
(e.g. delayed transmission)
Job 1
Enter
the jobs
Print out via
telephone line
The fax machine allocates a number to
each job, and this number can be viewed
via the job list (reservation list) (s. page
88).
The stack memory is protected via an
internal battery. This means that no
memory loss occurs if the machine is
switched off or if there is a power failure.
As soon as the fax machine is switched
on again or as soon as the power supply is
restored, the job is resumed at the point
at which it was interrupted. The bridging
period depends on the memory status,
although it is at least one hour.
The transmission and reception
memory is activated in the basic
setting of the fax machine. You
can change these basic settings to suit
your individual requirements (see page
105).
GB
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Useful job management
JOB NO. 99
JOB NO. 98
JOB NO. 98
JOB NO. 97
JOB NO. 99
JOB NO. 98
JOB NO. 98
JOB NO. 97
As the stack memory in your fax machine
is so large, it may happen that several
jobs have to be transmitted to the same
fax number. As a fax connection is used
more economically if more data are
transmitted, it would make sense to
transmit all of these jobs in a single proc-
ess. Whenever it handles a new job, your
fax machine therefore checks the stack to
establish whether there are additional jobs
with the same fax number. If this is the
case, these jobs are handled together
irrespective of their position in the stack.
The job number of these jobs is retained
until stack management encounters the
first job of the same fax number.
JOB NO. 96
JOB NO. 95
JOB NO. 94
JOB NO. 93
JOB NO. 92
JOB NO. 91
JOB NO. 96
JOB NO. 95
JOB NO. 94
JOB NO. 93
JOB NO. 92
JOB NO. 91
JOB NO. 90
JOB NO. 90
The process is recorded in the transmis-
sion journal (see page 86), with an identi-
cal sequential number.
OUTPUT
LINE TRANSMISSION
In case of delayed transmission
the jobs are sent together if time
and fax number are equal.
Some jobs of the stack have the
same fax number (black).
The first job
with the same fax number
pulls the other jobs together.
GB
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TOSHIBA TF 631
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Important transmission
The stack of your fax works according to
FIFO (first in - first out). This situation can
be compared to a queue: The most
recently entered job has to wait the
longest. This might be problematical for
transmitting a certain document,
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
particularly if stack memory already
contains several jobs. The “important
transmission” function is available for
such situations. If this function is selected,
the current job is given top priority. This
job is carried out immediately after the
last action, irrespective of the position in
stack memory.
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
SHIFT
PRIORITY TX
Press the Shift key and then the
corresponding function key
Make your selection
for Fax number
PRIORITY RESERVE
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY
Enter the fax number
or
select alphabet dial, one-touch dial or
telephone directory (q.v.)
Confirm with START
START
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Direct transmission
In the normal transmission mode your fax
machine reads all documents into the
memory before they are transmitted (see
page 33). If the documents are too large
for the memory or if you have too many
documents, you can also send directly
from the document tray without reading
the documents into the memory.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
SHIFT
DIRECT TX
Press the Shift key and then the
corresponding function key
DIRECT TRANSMIT
1.YES
Make your selection
for direct transmission
2.NO
Select a menu item
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Enter the fax number
or
Select alphabet dial, one-touch dial or
telephone directory (q.v.)
Confirm with START
The documents are now transmitted
directly via the document feed
START
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Transmission using
alpha dial
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The alphabetic dialling facility enables you
to enter a brief “address” instead of the
(frequently long) fax number of your
partner. The real fax number is then
permanently stored under this "address".
The alphabetic dialling facility thus
enables you to save time with frequently
used fax numbers.
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
Please refer to page 69 for
details of how to save alphabet
dialling numbers.
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
SPEED DIAL
Activate the dialling key
ABB. DIRECTORY GROUP
TELEPHONE NBRS LIST
Make your selection
for type of dialling
1.ABB. NUMBERS
2. SEARCH LETTER
3.GROUP NUMBERS
1. Dialling with abb. numbers
2. Dialling with telephone directory
3. Group dialling (using group numbers)
Select a menu item
Make your selection
for the alphabet dial number
COMM. RESERVATION
ABB. NUMBER =(1-999)
n
Enter the alphabet dial number
Example: 1
COMM. RESERVATION
ABB. NUMBER =(1-999)
1
Confirm with START
START
The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.
The document is read into memory (see
page 32)
COMM. RESERVATION
001
ABB. NBR=
Toshiba Europe
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Transmission one-touch
dial
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
One-touch dialling provides you with a
very easy method of dialling the number
of your partner. Your can assign any fax
numbers to 69 keys *). Simply press a
single button to start the dialling
procedure.
Load original
Remember:
Printed side face down
*) Two numbers can be stored on every
one-touch dialling key on your fax
machine. A further 34 number places
are available as soon as you use the
one-touch dialling cover.
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Please refer to page 74 for
details of how to store one-
touch dialling numbers.
01 . . . 69
Press the one-touch dial key
Example: one touch 35
The machine displays the selected one-
touch dial key and the fax partner
assigned to this one-touch dial key.
COMM. RESERVATION
ONE TOUCH=
Toshiba Europe
35
The document is read into memory (see
page 32)
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Faxing with telephone
directory
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
This type of dialling is similar to the
process of searching in a telephone
directory. If you enter the initial letter of
your fax partner, the machine searches for
the corresponding fax number in the
alphabet dial memory or on a configured
one-touch dial key. This procedure is
particularly useful when you know the
names of specific fax partners.
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
SPEED DIAL
Activate the dialling key
ABB. DIRECTORY GROUP
TELEPHONE NBRS LIST
Make your selection
for the dialling mode
1. Dialling with abbreviated numbers
2. Dialling with telephone directory
3. Group dialling (via group numbers)
1.ABB. NUMBERS
2. SEARCH LETTER
3.GROUP NUMBERS
Select a menu item
Make your selection
for the initial letter.
Please refer to page 12 for entering
letters.
n
SEARCH LETTER =
Enter the alphabet dial number
Example: “B” *)
SEARCH LETTER =B
B
BOND
BROWN
use the control keys to select the
required name
/
Confirm with START
START
The fax machine displays the selected
alphabet dial memory and the fax partner
allocated to this memory position.
COMM. RESERVATION
001
X
ABB. NBR=
BROWN
The document is read into memory (see
page 32)
*)
SEARCH LETTER =
--------------------
This display appears if no name is stored
under the selected letter.
GB
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Single multi-address
transmission
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
If you intend to send a document to
several fax partners as quickly as possible,
this function can be used for defining a
single free group. The group is cancelled
after the procedure is completed. Up to
309 users can be grouped together in this
way from one-touch dial memories,
alphabet dial memories or user-defined
numbers.
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Permanently stored groups (see
page 78), can also be integrated
into the group in this way.
MULTI
Press the MULTI key
Make your selection
for fax number (page 32),
alphabet dial (page 70)
one-touch dial (page 75)
telephone directory (page 39)
group (page 78)
MULTI GROUP
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY
Confirm with START
(depending on selected action)
USER-DEFINED GROUP
••••
FAXNO.
or
FAXNO.
or
FAXNO.
or
+
+
START
Make your selection
for further group elements
MULTI GROUP
ABB.
or
ABB.
or
ABB.
or
ENTER MORE OR
PRESS [START]
ONE
TOUCH
ONE
TOUCH
ONE
TOUCH
- or -
or
or
or
Confirm with START
GROUP
GROUP
GROUP
The document is read into memory (see
page 32)
START
GB
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Stored broadcast
If you have a fixed group of fax partners to
whom you frequently have to send
broadcast fax messages, the stored
broadcast facility is just what you
need.You can store 50 different group of
your choice. Additional you can assign
each group to a one-touch dial key. Multi-
adress transmission is then carried out by
pressing the appropriate one-touch dial
key.
Broadcast via group number
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
One-touch dial key
999
421
338
333
240
235
•
SPEED DIAL
ZW XX
Activate the dialling key
ABB. DIRECTORY GROUP
TELEPHONE NBRS LIST
Make your selection
for the dialling mode
1. Dialling with abbreviated numbers
2. Dialling with telephone directory
3. Group dialling (via group numbers)
Group XX
1.ABB. NUMBERS
2. SEARCH LETTER
3.GROUP NUMBERS
•
•
4
3
2
Select a menu item
1
Alphabet dial memory
COMM. RESERVATION
GROUP NBR =(1-1999)
Make your selection
for group number
Please refer to page 77 for
details of how to program
permanent groups.
n
Enter group number
COMM. RESERVATION
GROUP NBR =(1-1999)
0007
Confirm with START
The document is read into memory (see
page 32)
START
Broadcast via one-touch dial key
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Press one-touch dial key under
01 . . . 69
which a group is stored
The document is read into memory (see
page 32)
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Monitoring (direkt)
If the operator listens into a fax transmis-
sion, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment proce-
dure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax ma-
chine which is not ready to receive.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
With the listening-in alternative,
the document is not read into
the memory; it is retained on the
tray until the receiving fax machine has
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
been contacted.
MONITOR
Activate monitoring
Make your selection
for the fax number
ON HOOK
TEL NUMBER=
n
Enter the fax number
Dialling starts
ON HOOK
TEL NUMBER=
1234567
As soon as you hear the other fax ma-
chine (constant whistle)
...confirm with START
The document is transmitted immediately
(without being read into memory).
START
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Monitoring (by job)
If the operator listens into a fax transmis-
sion, the call establishment attempt is
played back via the built-in speaker. This
provides you with an additional acoustic
check of the call establishment proce-
dure. This is a valuable asset whenever a
call is not established. The reason is
frequently a wrong number or a fax ma-
chine which is not ready to receive.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
With this listening-in version, the
document is read into memory.
The listening-in facility is linked
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
to the job as an additional option.
Start the menu
Please follow the descriptions of page 94
if all outgoing fax transmissions are to be
played back via the loudspeaker.
1.COMM. OPTIONS
The first 4 menu items are displayed
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/
LINE MONITOR
1.ON
2.OFF
Select a menu item
Make your selection
for fax number, alphabet dial, one-touch
dial or telephone directory
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Confirm with START
The document is read into memory (see
page 32)
START
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Set resolution
In its basic setting, your fax machine uses
high resolution for transmitting or copying
your documents. You can also adjust the
resolution to suit the particular
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
documents. Use the following as a rough
guide:
STD
FINE
(basic setting)
For hand-written or typewritten
documents
15-03-98 SUN 19:56
Document ready
R E S IDU A L ME MOR Y 1 0 0
ENTER TEL NUMBER
For documents with small type
such as newspapers and
diagrams
MODE
Press „MODE“
U-FINE For documents with very small
and detailed diagrams
Press the RESOLUTION key several times
to make the required setting.
GREY 64 grey stages for photographs
or colour documents
FINE
The setting selected in this way is only
applicable for the current job. When the
document has been read in, the resolu-
tion is reset to the default value.*
For the grey stages, you can
choose between fine and super-
fine (U-FINE)
U-FINE
If the resolution is increased or if
the grey stage mode is selected,
the transmission time is length-
ened (this involves additional costs!), as
more lines or more information are trans-
mitted.
HALFTONE
Dialling the fax partners
*) Please refer to page 106 if you wish to
change the BASIC SETTING for
resolution.
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Set contrast
Where the print on documents is weak or
where colour character sets are used, it is
possible that some characters might not
be transmitted. In such cases, you should
set the contrast to darker.
On the other hand, some documents
contain characters in coloured fields. In
such cases, you should set the contrast to
ligther.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
You can judge the effect of this setting -
and thus also the quality of your fax trans-
mission - by using the self-copy facility
(see page 29).
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
*) Please refer to page 106 if you wish to
change the basic setting of the con-
trast.
Open the one-touch dial cover
SHIFT
CONTRAST
Press the Shift key and then the
corresponding function key
SET CONTRAST
1.NORMAL
Make your selection
for the contrast setting
2.DARKER
3.LIGHTER
Select a menu item
The setting which has now been selected
is applicable only for the current job.
When the document has been read in,
the contrast is reset to the default
value.*
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Dialling the fax partner
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Transmission options,
ECM on/off
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
Load original
Remember:
Printed side face down
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, the error correction
facility can be temporarily disabled.
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
If the error correction mode is
disabled in the basic setting
(see page 107), ECM is tempo-
Start the menu
rarily enabled using the adjacent method.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
The first 4 menu items are displayed
*) Please refer to page 107 if you wish to
change the basic setting of the error
correction mode.
Select a menu item
/
SET ECM
The fax machine displays the current
setting
1.ON
2.OFF
Select a menu item
The setting which is now selected is
applicable only for the current job. When
the document has been read in, the
setting is reset to the default value.*
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Dialling the fax partner
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Transmission options,
number of pages
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Enter the number of pages to be
transmitted before the transmission
procedure commences (in the mode:
Direct transmission, see page 36).
Before sending a document, you can use
this option to enter the number of pages
being sent. The until will compare the
number of pages actually sent with the
number you entered.
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
•
Because the ratio of transmitted
pages is automatically displayed when
a document is transmitted from stack
memory, the function represents a
feed check in this mode. If the
specified number of pages is not
identical with the actual situation, the
following message is displayed “PAGE
# MISMATCH“.
Start the menu
The first 4 menu items are displayed
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/
Make your selection
for the number of pages
PAGE NUMBER
PAGE NUMBER =(1-99)
n
Enter the page number
Confirm with START
START
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Dialling the fax partner
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Transmission options,
protected transmission
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The transmission of documents is
restricted! Documents can only be
transmitted to fax machines whose ID is
identical to the dialled fax number. This
means that you can only fax your
documents to specific fax partners.
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
*) Please refer to page 107 if you wish to
change the basic setting of
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
transmission protection.
Start the menu
1.COMM. OPTIONS
2.LISTS
The first 4 menu items are displayed
3.INSTALLATION
4.MENU LIST
Select a menu item
/
SET SECURITY TX
1.ON
The fax machine displays the current
setting
2.OFF
Select a menu item
The selected setting is applicable only for
the current job. When the document has
been read in, transmission protection is
reset. *
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
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Transmission options,
reduced speed
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
When documents have to be transmitted
overseas or if the error ratio increases,
you should reduce the transmission speed
in order to avoid errors. As is the case in
traffic, speed has to be adapted to meet
the specific circumstances!
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
LOW SPEED TX
SHIFT
Press the Shift key and then the
corresponding function key
Make your selection
for transmission speed
LOW SPEED TX
1.OFF
2.14400BPS
1: Maximum speed
3.9600BPS
Select a menu item
The selected setting is applicable only for
the current job.
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Dialling the fax partner
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Transmission options,
send cover sheet
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The cover sheet is a form which is placed
in front of your fax transmission. It is used
as a tool to enable an incoming fax to be
classified more easily.
The information on the cover sheet is
entered via the numeric keypad (see page
12).
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
If you wish to use this option,
you must first enable the cover
sheet function (see page 102).
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
SHIFT
COVER SHEET
Press the Shift key and then the
corresponding function key
Make your selection
for sending cover sheet
COVER SHEET
1.ON
2.OFF
Select a menu item
Enter the addressee
(refer to page 12 for the procedure)
ENTER REMOTE NAME
Confirm with START
START
ENTER YOUR NAME
Enter the sender
(refer to page 12 for the procedure)
Confirm with START
START
Dialling the fax partner
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
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Chain dialing
When dialling unabbreviated numbers, the
number can be made up of various parts.
You are able to combine all forms with
each other:
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
•
•
One-touch dialling (see page 75)
Dialling with telephone directory
function (see page 39)
•
Dialling with alphabet number (see
page 69)
15-03-98 SUN 19:56
•
•
Dialling via the numeric keypad
Dialling pause (using the PAUSE key)
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
SHIFT
CHAIN DIAL COMM
Press the Shift key and then the
corresponding function key
Make your selection
the fax number can be made up of vari-
ous items of input
CHAIN DIAL COMM.
ENTER TEL NUMBER
ENTER ABB. NBR OR
ONE TOUCH KEY
Enter the number(s)
when you are ready.
or
01 . . . 69
or
SPEED DIAL
ABB. DIRECTORY GROUP
Confirm with START
START
Dialling the fax partner
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Redial
Manual call redial (from memory)
15-03-98 SUN 19:56
RESIDUAL MEMORY 75 %
Standby mode
If it was not possible for your fax message
to be sent, this may be due to various
reasons (please read page 114). One
reason may be that the other fax machine
is busy. In this case, it would make sense
to call your partner again at a later time.
Requirement:
There must be at least one job which has
already been dialled and not transmitted.
REDIAL
PAUSE
Press the REDIAL/PAUSE key
This is done automatically by your fax; it
attempts to send the fax message again
approx. every 2 minutes.
Make your selection
for selecting the required job
REDIAL
[ENTER]:START
G
You are able to individually set
the period between the call
redial attempts and also the
[
]:PREVIOUS SCREEN
]:NEXT SCREEN
H
[
number of redial attempts (see page 95).
after 5 seconds
Manual call redial:
If the memory contains a job which you
wish to redial immediately, you can select
this job and manually select the redial
procedure (see adjacent diagram).
The first available job is displayed.
Please refer to page 55 for details of the
job format.
SINGLE TRANSMIT
Toshiba Europa
21-03-98 19:33
FILE NBR = 008
•
Manual call redial does not have any
influence on the preset number of call
redial attempts (see page 95).
Select the job which you want to
redial.
/
Confirm with START
START
The job is carried out again.
REDIAL
If there is no job available for the redial
facility, the machine displays the following
message:
NUMBER NOT LISTED
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Resend (retained job)
If your fax machine is set to retain a job
(see page 103) you can resend this job by
the following procedure. The criteria
applicable for a “fresh” job are applicable
for the newly activated job.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
Open the one-touch dial cover
SHIFT
RECOVERY TX
Press the Shift key and then the
corresponding function key *
Make your selection
for selecting the required job
RECOVERY TRANSMIT
[ENTER]:START
[CANCEL]:DELETE
GH
[
]:SEARCH
after 5 seconds
The first available retained job is dis-
played.
SINGLE TRANSMIT
Toshiba Europa
21-03-98 19:33
FILE NBR = 008
Please refer to page 55 for details of the
job format.
Select the job which you wish to
activate.
/
SINGLE TRANSMIT
BOND
21-03-98 19:45
FILE NBR = 007
Confirm with START
START
Make your selection
1: Job is reactivated unchanged
2: Fax number can be changed
SINGLE TRANSMIT
1.START
2.MODIFY
Select a menu item
Example: Change the fax number
Current fax number is displayed
TEL NUMBER=(MAX128)
1234567890
Enter new fax number
Confirm with START
The selected job is used again.
START
*) If no job is retained, the following
error message is display:
NO ENTRY
*) If the “retained job” function is not
activated, the following error mes-
sage is display:
NOT ALLOWED NOW
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Cancel a retained job
(with retain job)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
If your fax machine is set to retain job
(see page 103), you can use the following
steps to cancel the retained job.
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
SHIFT
RECOVERY TX
Make your selection
for selecting the required job
RECOVERY TRANSMIT
[ENTER]:START
[CANCEL]:DELETE
GH
[
]:SEARCH
after 5 seconds
The first available retained job is dis-
played.
SINGLE TRANSMIT
Toshiba Europa
21-03-98 19:33
FILE NBR = 008
Please refer to page 55 for details of the
job format.
Select the job which you want to
cancel.
/
SINGLE TRANSMIT
BOND
21-03-98 19:45
FILE NBR = 007
Press the JOB CANCEL key
JOB CANCEL
Confirmation prompt
DELETE?
FILE NBR = 007
1.YES
2.NO
Confirm with START
Selected job is cancelled
START
GB
54
TOSHIBA TF 631
Transmit documents
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Transmitdocuments
Cancel transmission
Cancel job during “direct
transmission”
DIAL TYPE
FILE NBR = 008
Fax machine is dialled in direct mode
(transmission)
If you enter the wrong fax number or if
you have dialled the wrong fax partner,
the relevant job has to be cancelled. It is
important to distinguish between a job
which is read into memory (stack mode,
123456789
Press STOP
STOP
page 33) or transmitted directly (direct
transmission, page 36).
If the job is read into memory, the current
action of the fax machine is not related to
the momentary operation of the machine.
In order to cancel a specific job, it is
necessary to select it specifically from
other jobs which are waiting to be
handled. This is achieved by “paging”
through the job stack.
Confirmation prompt
Select a menu item
Job is cancelled
CANCEL ?
1.123456789
2.NO
Cancel from stack
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
JOB DELETE
JOB NO. 45
JOB CANCEL
Press the JOB CANCEL key
JOB NO. 44
JOB NO. 43
Cancel menu is displayed
JOB CANCEL
1.RECEIVE
JOB NO. 42
JOB NO. 41
JOB NO. 40
2.TRANSMIT
3.DOCUMENT
JOB NO. 39
JOB NO. 38
JOB NO. 37
Select a menu item
JOB NO. 36
Make your selection
for selecting the required job
JOB CANCEL
[ENTER]:START
JOB CANCELED
G
[
]:PREVIOUS SCREEN
H
]:NEXT SCREEN
[
after 5 seconds
The job is displayed as follows:
The first available job is displayed.
SINGLE TRANSMIT
Toshiba Europa
21-03-98
19:33
FILE NBR = 008
SINGLE TRANSMIT
BOND
Select the job which you wish to
cancel.
21-03-98 19:45
FILE NBR = 007
/
SINGLE TRANSMIT
BOND
21-03-98 19:45
FILE NBR = 007
Job number (1 - 999)
Date and time
when the job was entered
Name of the fax partner
(if the number is dialled via the
numeric keypad or if no name has
been entered, the machine displays
the fax number).
JOB CANCEL
Press the JOB CANCEL-key
Confirmation prompt
DELETE?
FILE NBR = 007
Type of job
1.YES
2.NO
In addition to cancelling a specific job
from the stack, you can also cancel the
current transmission. For this purpose,
please refer to page 104 “query job
status”.
Confirm with START
The selected job is cancelled
START
GB
55
TF 631 TOSHIBA
Transmit documents
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Polling
Reserve polling
General:
The polling procedure is used for receiving
a document. The difference between
polling and “normal” reception is that the
call is established by the person wishing
to receive the document, and that the
call charges are incurred by the person
receiving the document.
More and more companies are using the
polling facility as “FAX on DEMAND”, for
instance for providing information such as
weather reports, current price lists, stock
exchange news, traffic jam predictions,
etc.
ȦȦȦȦȦȨ
For the polling facility to be used, it must
be reserved beforehand.
Connection established
Polling reserved
End of polling.
Ȧ Ȧ Ȧ Ȩ
Reserve polling
Other fax partners can poll information
from your fax machine if you set up this
facility with this function.
Your document which you reserve for
polling is read that into the memory of the
machine so that the document tray is not
blocked.
There are two types of reservation
available:
•
single reservation:
Your stored document is deleted as
soon as the document has been
polled.
•
permanent reservation:
Your stored document is permanetly
available for polling.
Only one document can be
reserved for polling.
GB
56
TOSHIBA TF 631
Polling
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Polling
Polling protection
Polling reserved in this manner is not
protected. I.e. every fax machine which
has a polling facility is able to poll docu-
ments from your machine. The polling
protection facility is activated in order to
prevent unauthorised polling (only possible
with single reservation).
Reserve single polling
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Load original
Remember:
Printed side face down
Two options are available for polling pro-
tection:
15-03-98 SUN 19:56
Document ready
1. NUMBER: With this option, you
specify the number of the fax ma-
chine which is permitted to poll docu-
ments from your machine. However,
it is essential that the code of the
polling fax machine is identical to the
number which you enter as polling
protection. It is sufficient if you enter
the telephone number without the
prefix, as the machine only checks
as many numbers as you have en-
tered.
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
SHIFT
POLLING
Press the Shift key and then the
corresponding function key
Make your selection
for polling modes
2. CODE: If you wish to reserve the
polling facility exclusively for
POLLING
1.POLLING
TOSHIBA fax machines, you can use
the four-digit TOSHIBA code as polling
protection. Documents can then only
be polled if this code is identical in
both fax machines.
2.POLLING RESERVE
3.PROG. CONT. POLL.
Select a menu item
/
Only one form of polling reserva-
tion is possible at any time.
Polling protection?
1. No polling protection
2. TOSHIBA code
3. Telephone number
4. TOSHIBA code + telephone number
(concealed)
SECURITY CODE/TEL?
1.N O
Please refer to page 60 for
details of how to cancel polling
reservation.
2.SECURITY CODE
3.TEL NO.
Select a menu item
(Example: 4 = Both)
*) In case of memory overflow, your
dealer is able to offer a memory up-
grade.
The choice of resolution (see page 44)
also has an effect on memory
behaviour. The higher the resolution,
the higher is the strain placed on
memory volume.
Make your selection
for TOSHIBA code
POLLING RESERVE
SECURITY CODE=
nnnn
Enter the TOSHIBA code
Confirm with START
START
Make your selection
POLLING RESERVE
For the number (code) of the polling fax
machine
SECURITY TEL=(MAX20)
n
Enter the number
Confirm with START
START
The document will be stored in memory*)
and is ready for polling.
GB
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TF 631 TOSHIBA
Polling
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Polling
Reserve polling, perma-
nent (general infobox)
Reserve permanent polling
(Infobox)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
With permanent polling, the document is
retained in the memory of the fax ma-
chine so that it can be constantly polled.
“FAX on DEMAND” can be configured in
this way. Items of information such as
weather report, current price lists, stock
market news, traffic jam forecasts, etc.
can thus be constantly maintained for
polling.
Load original
Remember:
Printed side face down
15-03-98 SUN 19:56
Document ready
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Only one form of polling reserva-
tion is possible at any one time.
Open the one-touch dial cover
Please refer to page 60 for
details of how to cancel polling
reservation.
SHIFT
POLLING
Press the Shift key and then the
corresponding function key
*) In case of memory overflow, your
dealer is able to offer a memory
upgrade.
Make your selection
for polling modes
POLLING
The choice of resolution (see page 44)
also has an effect on the memory
behaviour. The higher the resolution,
the greater the strain on the memory
volume.
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
Select a menu item
/
The document is read into the memory
and is kept available for various polling
attempts until it is cancelled *)
GB
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TOSHIBA TF 631
Polling
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Polling
Reserve polling, append
documents
Add documents
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
When a document has already been
reserved for polling, you can append
additional documents or replace these
documents. This means that the operator
is able to make additions without
Load original
Remember:
Printed side face down
previously having to cancel the entire job.
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Open the one-touch dial cover
SHIFT
POLLING
Press the Shift key and then the
corresponding function key
POLLING
Make your selection
for polling modes
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
Select a menu item
Make your selection
for reservation type
POLLING
1.POLLING
2.PUBLIC FAX M-BOX
Select a menu item
Documents can be added only if
an existing reserved document
is selected
Make your selection
1. Replace the existing contents with
the new contents
2. Add the new contents to the existing
contents
ALREADY ASSIGNED
1.CANCEL
2.ADD
3.RETAIN
3. Exit the menu without making any
changes
Select a menu item
GB
59
TF 631 TOSHIBA
Polling
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Polling
Cancel polling reserva-
tion
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
If you have reserved a document for
polling, you can cancel the reservation as
follows:
JOB CANCEL
Press the JOB CANCEL key
JOB CANCEL
Make your selection
for cancel operation
1.RECEIVE
2.TRANSMIT
3.DOCUMENT
Select a menu item
Make your selection
for selecting the required job
JOB CANCEL
[ENTER]:START
G
[
]:PREVIOUS SCREEN
]:NEXT SCREEN
H
[
after 5 seconds
The first available job is displayed.
Please refer to page 55 for details of the
job format
POLLING RESERVE
xxx
FILE NBR =
Select the job which you wish to
cancel.
/
Confirm with START
START
Confirmation prompt
DELETE?
FILE NBR =
xxx
1.YES
2.NO
Select a menu item
The job is cancelled
JOB CANCELLED
GB
60
TOSHIBA TF 631
Polling
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Polling
Single polling
If your fax partner has reserved a
document for polling, you can poll the
document using the procedure described
in the following.
If you would like to use the delayed polling
facility, you must first carry out the steps
described on page 92 before proceeding
as follows.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Enter the fax number of the fax
machine from which you wish to
poll
Confirm with START
START
LOAD DOCUMENT
IF POLLING
PRESS [START]
Confirm with START
START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
POLLING
SECURITY CODE ?
1.YES
2.NO
Select a menu item
without protection (A) with TOSHIBA
code (B)
WITHOUT PROTECTION
WITH TOSHIBA CODE
Go to A
Go to B
WITHOUT
PROTECTION
A
B
The polling procedure is stored as a job
and carried out.
WITH
TOSHIBA CODE
POLLING
SECURITY CODE=
nnnn
Enter the TOSHIBA code
Confirm with START
The polling procedure is stored as a job
and carried out.
START
GB
61
TF 631 TOSHIBA
Polling
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Polling
Multiple polling
It is not only possible to poll documents
from a single fax machine; you are also
able to use your fax machine to poll
documents from several fax machines.
You are able to define up to 309 fax
partners using any combination of the
following:
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Open the one-touch dial cover
•
•
•
•
User-defined fax numbers
Alphabet dialling memories
One-touch dial keys
SHIFT
POLLING
Press the Shift key and then the
corresponding function key
Defined groups
If you wish to use the delayed multiple
polling facility you must first carry out
the steps described on page 92 before
proceeding as described in the following.
POLLING
Make your selection
for polling modes
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
Select a menu item
MULTI
Press the MULTI key
Make your selection
MULTI POLLING
for fax number (page 32),
Alphabet dialling (page 70),
One-touch dialling (page 75),
Telephone directory (page 39),
Group (page 78)
ENTER TEL NUMBER,
SPEED DIAL KEY OR
ONE TOUCH KEY
Confirm with START
(depending on selected action)
START
Make your selection
for further group elements
MULTI POLLING
ENTER MORE OR
PRESS [START]
- or -
Confirm with START
START
MULTI POLLING
SECURITY CODE ?
1.YES
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
2.NO
Select a menu item
without protection (A) with TOSHIBA code
(B)
WITHOUT PROTECTION
WITH TOSHIBA CODE
Go to B
Go to A
GB
62
TOSHIBA TF 631
Polling
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Polling
WITHOUT
PROTECTION
A
B
Multiple polling is stored and carried out
as a job.
WITH
TOSHIBA CODE
MULTI POLLING
SECURITY CODE=
nnnn
Enter the TOSHIBA code
Confirm with START
Multiple polling is stored and carried out
as a job.
START
GB
63
TF 631 TOSHIBA
Polling
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Polling
Cancel polling
The process of polling a document is also
a job. Proceed as follows if you wish to
cancel this polling job:
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
Press the JOB CANCEL key
JOB CANCEL
Cancel menu is displayed
JOB CANCEL
1.RECEIVE
2.TRANSMIT
3.DOCUMENT
Select a menu item
JOB CANCEL
[ENTER]:START
Make your selection
for selecting the required polling job
G
[
]:PREVIOUS SCREEN
]:NEXT SCREEN
H
[
after 5 seconds
POLLING
12345678
21-03-97
The first available polling job is displayed.
19:33
FILE NBR = 018
Select the job which you wish to
cancel.
/
POLLING
998887766
21-03-97 19:45
FILE NBR = 017
JOB CANCEL
Press the JOB CANCEL key
Confirmation prompt
DELETE?
FILE NBR = 017
1.YES
2.NO
Confirm with START
Selected polling job is cancelled
START
GB
64
TOSHIBA TF 631
Polling
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Polling
Program Continous
Polling
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The polling procedure is automated with
the program continuous polling. During a
defined period, your fax machine calls one
or more stations in order to poll a docu-
ment from the station. It is also possible
for several procedures to be carried out
during the day.
Open the one-touch dial cover
SHIFT
POLLING
Press the Shift key and then the
corresponding function key
POLLING
Make your selection
for polling modes
1.POLLING
2.POLLING RESERVE
3.PROG. CONT. POLL.
Select a menu item
Make your selection
PROG. CONT. POLL.
for the period after which the polling
attempt is to be repeated (enter data in
steps of 10 minutes)
INTERVAL=(10-70)MIN
00
Enter the periods
Confirm with START
START
Make your selection for the period during
which program continuous polling is
active.
PROG. CONT. POLL.
TIME PERIOD =
08:00 - 17:00
(Move the cursor using the ǡ/Ǡ keys)
Enter the period
Confirm with START
START
PROG. CONT. POLL.
GH
Make your selection for the period of the
week in which program continuous poll-
ing is active (from-to). Use the ǡ/Ǡ
keys to move the from-to cursor. Use the
̆/̄ keys to set the day.
[
] FOR SETTING
SCHEDULE =
MON-FRI
Enter the period of the week
to
/
Confirm with START
START
Continued on next page.
GB
65
TF 631 TOSHIBA
Polling
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Polling
Make your selection
for the numbers of fax partners to be
served with program continuous polling.
PROG. CONT. POLL.
ENTER TEL NUMBER
SPEED DIAL KEY OR
ONE TOUCH KEY
Enter...
•
•
User-defined numbers (see page 32)
Alphabet dialling numbers (see page
70)
•
•
Telephone directory function (see
page 39)
One-touch dial keys (see page 75)
Confirm with START
START
Make your selection
for polling protection
1. with TOSHIBA code
2. without polling protection
MULTI POLLING
SECURITY CODE ?
1.YES
2.NO
Select a menu item
without protection (A) with TOSHIBA code
(B)
WITHOUT PROTECTION
WITH TOSHIBA CODE
Go to A
Go to B
WITHOUT
PROTECTION
A
Program continous polling is stored and
carried out as a job.
WITH
TOSHIBA CODE
B
MULTI POLLING
SECURITY CODE=
nnnn
Enter the TOSHIBA code
Confirm with START
Program continous polling is stored and
carried out as a job.
START
GB
66
TOSHIBA TF 631
Polling
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Polling
Reverse direction
With the reverse direction facility, the
machine automatically polls another
document after having transmitted a
document. For this to be effective, a
document must have also been reserved
for polling on the receiver side.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
Document ready
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Enter the menu
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
The first 4 menu items are displayed
ȇ
4.MENU LIST
Select a menu item
/ /
Make your selection
for polling protection
TURNAROUND POLL
SECURITY CODE ?
1. with TOSHIBA code
2. without polling protection
1.YES
2.NO
Select a menu item
without protection (A) with TOSHIBA
code (B)
WITHOUT PROTECTION
WITH TOSHIBA CODE
Go to A
Go to B
WITHOUT
PROTECTION
A
Make your selection
COMM. RESERVATION
for fax number, alphabet dialling, one-
touch dial or telephone directory
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Confirm with START
The document is read into memory (see
page 32)
START
When contact is made with the fax
partner, the document is transmitted and
the document is subsequently polled.
GB
67
TF 631 TOSHIBA
Polling
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Polling
WITH
TOSHIBA CODE
B
TURNAROUND POLL
SECURITY CODE=
nnnn
Enter the TOSHIBA codes
Confirm with START
START
COMM. RESERVATION
Make your selection
for fax number, alphabet dialling, one-
touch dial or telephone directory.
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
Confirm with START
The document is read into memory (see
page 32)
START
When contact is made with the fax
partner, the document is transmitted and
the other document is then polled.
GB
68
TOSHIBA TF 631
Polling
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Storenumbers
Alphabet dial memory
The alphabet dial facility enables you to
enter a single “address” instead of the fax
number of your partner (which is fre-
quently a long number). This “address”
can be any number between 1 and 999.
The real fax number is stored under this
“address”. With frequently used fax num-
bers, the alphabet dial facility enables you
to save time.
A further component of the alphabet dial
memory is the alternative fax number
(second number). It is dialled if no fax
connection is established under the nor-
mal fax number. It is not essential for the
second fax number to be entered.
240 alphabet dial memories are available
and the name as well as the number of
your partner can be stored in this memory.
You can use up to 20 characters of your
choice in this memory. (see page 12 enter
the user name). It is also not absolutely
necessary for this data to be entered.
In addition to numbers and names, it is
also possible for additional options to be
assigned to an alphabet dial memory
position (see next page, Alphabet dial
options).
Enter alphabet dial number
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Open the one-touch dial cover
SHIFT
TEL LIST ENTRY
Press the Shift key and then the
corresponding function key
The menu items are displayed.
DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS
Select a menu item
Make your selection
Enter alphabet dial number(1-999)
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
Enter the alphabet dial number
Example: 7
Use the ǡ key to correct data input
Please note that, in order to
obtain an outside line (when
equipment is connected to a
PABX), the “❊“ key must be saved before
the actual fax number.
Confirm with START
An error message is displayed if
the user attempts to store an
identical fax number in the
START
ABB. NBR=
Make your selection
for first fax number
alphabetic dialling memory. This facility
prevents identical fax numbers from being
stored (not applicable for alternative
numbers).
007
TEL NUMBER=(MAX128)
1234567890
Enter the fax number
Example: Alphabet dial 421:
For obtaining the outside line
(when equipment is connected
to PABXs), please enter the “❊“
key before the actual number.
Use the ǡ key to correct the entry.
999
998
•
•
•
Fax number (128)
1234567890
2. Fax number (128)
0987654321
Confirm with START
422
421
420
•
•
•
Name (20)
BLUME
START
ABB. NBR=
Make your selection
for alternative fax number
Options
007
5
4
3
2
1
2. Delayed Comm
3. TX REPORT
4. LINE MONITOR
5. LOW SPEED TX
6. SUB ADRESS
2nd TEL NBR=(MAX128)
n
Enter the alternative fax number
-and / or-
skip with START
Alphabet
dial memory
/
START
GB
69
TF 631 TOSHIBA
Store numbers
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Storenumbers
Make your selection
for name
ABB. NBR=
007
ID NAME =(MAX20)
n
Enter the name
(see scheme page 12)
-and / or-
skip with START
ABB. NBR=
007
ID NAME =(MAX20)
Toshiba
Confirm with START
START
Make your selection
for options
YES: See alphabet dial options page 71
NO: See below
COMM. OPTION?
1.YES
2.NO
Select a menu item
Assign the alphabet dial number to the
one-touch dial key (see page 75)
ABB. NBR=
007
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
For further procedure, see under “one-
touch dial keys”
-or-
Confirm with START
START
Make your selection
further alphabet dial numbers
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
GB
70
TOSHIBA TF 631
Store numbers
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Storenumbers
Alphabet dial options
Apart from numbers and names, it is also
possible for additional options to be as-
signed to an alphabet dial memory posi-
tion:
Procedure up to this menu item:
COMM. OPTION?
1.YES
2.NO
See page 69
Make your selection
for options
Select a menu item
Delayed Comm (2)
The fax partner is linked to a specific
transmission time with this option, e.g. for
fax partners in other time zones; this
ensures that the documents always arrive
during business hours.
Display the first options.
FAX OPTIONS
1.COMPLETE
Further options are to be found
under the display and can be
selected using the Ĭ key. The
menu items can of course also be
selected directly by entering the specific
number.
2.DELAYED COMM.
3.TX REPORT
Journal (3)
Irrespective of the basic setting for
printing out the transmission report (see
page 81), the facility for printing out the
transmission report can be activated or
deactivated in relation to a specific fax
partner.
Listening-in (4)
If the listening-in option is activated for a
fax transmission, the call establishment
attempt is played back via the built-in
speaker. This provides the operator with
an additional acoustic check of the call
establishment procedure. This is useful
whenever a connection is not established.
The cause is frequently an incorrect
number or a fax machine which is not
ready to receive.
Low Speed TX (5)
When sending documents overseas or if
an increased error ratio is encountered,
you should lower the transmission speed
in order to reduce the number of errors.
Similar to a situation in traffic where
speed is adjusted to the given conditions!
Please note that, when lower
transmission speeds are used,
the actual transmission time is
longer.
Sub Address (6)
This operating mode is used for sending
fax documents in PC networks. The fax
number (the number of the fax server in
the network) and also the subaddress of
the workstation in the network must be
entered to enable the fax document to be
forwarded in the network (for further
information, see page 109).
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Modify ABB numbers
If you wish to modify the contents of an
alphabet dial number, all you have to do
is simply enter the corresponding alphabet
dial number (see under “Alphabet dial
number”). If this number has already been
used, a further selection option is dis-
played.
Procedure as described under
“Enter alphabet dial number”: See
ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NBR=
Toshiba
007
page 69
Display message for existing alphabet dial
number
after 2 seconds
Menu displayed when alphabet dial
number already exists
ABB. NUMBER ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
All stored data can be overwritten or
skipped with the START key.
(Example: ABB, NBR. 7, name TOSHIBA):
Select a menu item
Error message appears if you try
to store the same fax number
again in the alphabet dial
ABB. NBR=
007
Option for editing the first fax number
-and/or-
memory. This is to avoid storing equal
numers.
TEL NUMBER=(MAX128)
1234567890
Confirm with START
START
ABB. NBR=
Option for editing the second fax number
007
2nd TEL NBR=(MAX128)
987654321
-and/or-
Confirm with START
START
ABB. NBR=
Option for editing the name
-and/or-
007
ID NAME =(MAX20)
Toshiba
Confirm with START
START
Option for editing
Options
YES: See alphabet dial options
NO: See below
COMM. OPTION?
1.YES
2.NO
Select a menu item
ABB. NBR=
007
Assign the alphabet dial number to the
one-touch dial key (see page 75)
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
Confirm with START
START
Make your selection
for further alphabet dial numbers
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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Delete ABB numbers
If you want to delete ABB numbers just
enter them.
If it is already assigned, you can select
how to proceed (Example:ABB, NBR. 7,
name TOSHIBA):
Please refer to page 69 for the
procedures as described under
“Enter alphabet dial number”
Display message for existing alphabet dial
number
ABB. NUMBER ENTRY
ALREADY ASSIGNED
ABB. NBR=
Toshiba
007
after 2 seconds
ABB. NUMBER ENTRY
Menu displayed with existing alphabet
dial number
1.CANCEL
2.MODIFY
3.RETAIN
Select a menu item
ABB. NUMBER ENTRY
007
ABB. NBR=
CANCELLED
after 2 seconds
Make your selection
for further alphabet dial numbers
ENTER ABB. NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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One-touch dial keys
The one-touch dialling facility is a very
user-friendly method for dialling the
number of your fax partner. You can
configure 69 keys *) with fax numbers of
your choice. Simply push a button to
reach your fax partner.
Save fax number directly on one-
touch dial key
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Open the one-touch dial cover
*) Two numbers can be stored on every
one-touch dial key on your fax machine. A
further 34 number places are available
when you operate the one-touch dialling
cover.
Press the Shift key and then the
corresponding function key
SHIFT
TEL LIST ENTRY
The menu items are displayed.
DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS
Two options are available.
1. Direct configuration of one-
Select a menu item
touch dial keys
Apart from numbers and names,
it is also possible for additional
options to be assigned to a one-
touch dial key (see page 71 Alphabet dial
options).
Make your selection
press required one-touch dial key:
closed one-touch dial cover
One-touch dial key 1 - 35
open one-touch dial cover:
One-touch dial key 36 - 69
ENTER ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
If the operator attempts to save
an identical fax number under a
one-touch dial key, the system displays an
error message. This prevents identical fax
numbers from being saved.
01 . . . 69
Press the one-touch dial key
Example: 40
Make your selection
for first fax number
Criteria which can be assigned to a
one-touch dial key:
ONE TOUCH=
40
TEL NUMBER=(MAX128)
n
Fax number (128)
ONE
TOUCH xx
1234567890
Fax number input
For obtaining the outside line
(for equipment connected to
PABXs), please enter the “❊“
key before the actual number.
Use the ǡ key to correct the entry.
2. Fax number (128)
0987654321
Name (20)
BLUME
ONE TOUCH=
40
Options
TEL NUMBER=(MAX128)
1234567890
2. DELAYED COMM
3. TX REPORT
Confirm with START
4. LINE MONITOR
5. LOW SPEED TX
6. SUB ADRESS
START
ONE TOUCH=
Make your selection
for alternative fax number
40
2nd TEL NBR=(MAX128)
n
Enter the alternative fax number
-and / or-
skip with START
/
START
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Make your selection
for name
ONE TOUCH=
40
ID NAME =(MAX20)
n
Enter the name
(refer to page 12 for diagram)
-and / or-
skip with START
ONE TOUCH=
40
ID NAME =(MAX20)
BROWN
Confirm with START
START
COMM. OPTION?
1.YES
2.NO
Make your selection
for options
YES: see alphabet dial options page 71
NO: see below
Select a menu item
ENTER ABB. NUMBER
OR PRESS
Make your selection
for further one-touch dial keys
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
2. Assign alphabet dial number to
a one-touch dial key
When the fax number has been stored in
an alphabet dial memory, it can be
additionally assigned to a one-touch dial
key. This assignation is not subject to any
restrictions, i.e. any one-touch dial key
can be used (see page 69).
User-defined assignation of alphabet dial
memories to one-touch dial keys:
ȦȦȦȨ
ONE TOUCH 1
ONE TOUCH 8
ONE TOUCH 3
999
998
421
338
240
•
•
•
ONE TOUCH 24
5
4
3
2
1
•
•
•
ONE TOUCH 40
Alphabet dial memory
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Cancel one-touch dial
keys
If you wish you cancel the contents of a
one-touch dial key, simply enter the corre-
sponding one-touch dial key in the menu
(see under one-touch dial keys). If this
one-touch dial key is already being used,
a further selection option is displayed
(example: one-touch dial key 1, name
TOSHIBA):
ONE TOUCH=
ALREADY ASSIGNED
01
01
Refer to page 75 for procedure as
described under “One-touch dial
ONE TOUCH=
Toshiba
keys”
Display message for existing one-touch
dial key
after 2 seconds
ONE TOUCH KEY ENTRY
1.CANCEL
2.RETAIN
Menu displayed if one-touch dial key
already exists
Select a menu item
Programming of one-touch dial key is
cancelled
ONE TOUCH KEY ENTRY
ONE TOUCH=
CANCELLED
01
after 2 seconds
Make your selection
for further one-touch dial keys
ENTER ONE TOUCH KEY
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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Define groups
If you have a fixed number of partner to
whom you frequently send broadcast
transmissions, the stored broadcast facility
is just what you need.
Define groups
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
Open the one-touch dial cover
You are permitted to define 50 different
groups, whereby each group can be
assigned a group number from 1 - 1999
and a name consisting of max. 20 charac-
ters.
Each group can contain max. 309 fax
partners, and these must be stored either
in the alphabet dial memory or under the
one-touch dial keys.
SHIFT
TEL LIST ENTRY
Press the Shift key and then the
corresponding function key
The menu items are displayed.
DIAL ENTRY
1.ABB. NUMBERS
2.GROUP NUMBERS
3.ONE TOUCH KEYS
ONE TOUCH KEY
Select a menu item
999
421
338
333
240
235
•
OT XX
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
Make your selection
Group number (1 - 1999)
GROUP XX
•
•
4
3
Enter group number
Example: 444
2
1
Alphabet dial
memory
Confirm with START
START
Make your selection
for group name
GROUP NBR= 0444
GROUP NAME =(MAX20)
n
Enter group name
(see page 12 for diagram)
GROUP NBR= 0444
GROUP NAME =(MAX20)
SUPERGROUP
Confirm with START
START
GROUP NBR= 0444
Make your selection
for group partner
Alphabet dial number -or-
one-touch dial key
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
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Confirm with START
START
GROUP NBR= 0444
Make your selection
for further group partner
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
-or-
Confirm with START
START
Make your selection
for one-touch dial key to which the group
is assigned.
-or-
GROUP NBR= 0444
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
Confirm with START
START
Make your selection
for further groups
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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Edit groups
If you wish to edit the contents of a
group, simply enter the corresponding
group number (see under “Define
groups”). If this group number already
exists, a further selection option is dis-
played. All stored data can be overwritten
or skipped using the START key.
(Example: group number: 444, name:
Supergroup)
Refer to page 77 for procedure as
GROUP NBR ENTRY
ALREADY ASSIGNED
GROUP NBR= 0444
SUPERGROUP
described under “Define groups”
Display message for existing group
number
after 2 seconds
Menu displayed if group number already
exists
GROUP NBR ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
Select a menu item
Make your selection
for new group name
GROUP NBR= 0444
GROUP NAME =(MAX20)
SUPERGROUP
-or-
Confirm with START
START
Make your selection
for group partner
GROUP NBR= 0444
If the operator enters existing group
partners, they can be cancelled (see
following example)
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
Enter an alphabet dial number
ABB. NBR=
CANCEL ?
1.CANCEL
2.RETAIN
007
Make your selection
Cancel the selected group partner
1: YES
2: NO
Select a menu item
GROUP NBR= 0444
Make your selection
for further group partners
ENTER ABB. NBR OR
[ENTER] TO COMPLETE
-and/or-
Confirm with START
START
Make your selection
for one-touch dial key to which the group
is assigned.
-or-
GROUP NBR= 0444
PRESS ONE TOUCH KEY
TO ENTER OR
[ENTER]:TO SKIP
Confirm with START
START
Make your selection
for further groups
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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Cancel groups
If you wish to cancel a group, simply
enter the corresponding group number
(see under “Define groups”). If this group
number already exists, a further selection
option is displayed.
Refer to page 77 for procedure as
GROUP NBR ENTRY
ALREADY ASSIGNED
GROUP NBR= 0444
SUPERGROUP
described under “Define groups”
Display message for existing group
number
after 2 seconds
Menu displayed if group number already
exists
GROUP NBR ENTRY
1.CANCEL
2.MODIFY
(Example: group number: 444, name:
Supergroup)
3.RETAIN
Select a menu item
Group is cancelled
GROUP NBR= 0444
CANCELLED
after 2 seconds
Make your selection
for further groups
ENTER GROUP NUMBER
OR PRESS
[BACK]:TO PREVIOUS
[STOP]:TO COMPLETE
-or-
Press STOP, return to standby
mode
STOP
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Program selection list
The program selection list provides you
with a complete overview of the menu
system for your fax machine. It is the only
list which can be selected via the main
menu item.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
The report is printed.
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
PRINTING LIST
ALWAYS
ON ERROR
OFF
The transmission report is always printed after every transmission.
The transmission report is printed out only if a transmission error occurs.
The transmission report is never printed out.
Transmission reports
The transmission reports provide you with
extensive and individual information con-
cerning the various transmission jobs of
your fax machine. You can use a special
menu to adjust the appearance of these
reports to meet your specific require-
ments.
PRINT
The first page of the document can be printed in reduced form on the
DOCUMENT? transmission report. This means that the transmission report can easily be
allocated to the document.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/
/
The options of the first transmission
report can be selected.
SET TX REPORT
1.ALWAYS
2.ON ERROR
Select a menu item
Further transmission reports follow auto-
matically for setting.
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The various transmission reports
and related options:
TX REPORT
Transmission report printed out after every transmission in the
“direct transmission mode”. Setting:
•
•
Always printed out
Printed out only if transmission is errored
SET MEMORY-TX
REPORT
Printed out after every memory transmission.
Setting:
•
•
•
Always printed out
Printed only if transmission is errored
Printed with/without image of document
SET MULTI-ADD
REPORT
Printed out after entire broadcast has been completed. Setting:
•
•
•
Always printed out
Printed only if transmission is errored
Printed with/without image of document
SET MULTI POLL
REPORT
Printed out after entire multiple polling has been completed.
Setting:
•
•
•
Always printed out
Printed only if transmission is errored
Never printed out
RELAY TX
ORIGINATOR
TERMINAL REPORT
This list is generated by the originator as soon as the document
has been transmitted to the relay machine. This list contains the
settings of the originator. *)
•
•
Always printed out
Printed out only if transmission is errored
RELAY TX RELAY
STATION REPORT
This list is generated by the relay machine as soon as the
document has been transmitted to the end machines. This list is
equivalent to a group transmission report. *)
•
•
Always printed out
Printed out only if transmission is errored
RELAY TX END
TERMINAL REPORT
This list is a copy of the “Relay transmission list of the distributor
machine”. If there is a correct correlation between the ID of the
originator and the entry in the alphabet dial memory of the relay
machine, this list is faxed to the originator after the relay
transmission has been completed. *)
*) Further information on this subject is
set out in a special TOSHIBA issue
“Relays and mailboxes“, available from
your dealer.
•
•
•
Always printed out
Printed out only if transmission is errored
Never printed out
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Transmission report:
MEMORY TRANSMISSION REPORT
TIME
: 03.03.97
14:23
TEL NUMBER 1
NAME
: +44-1234567890
: TOSHIBA MARKETING TF631
FILE NUMBER
DATE
TO-
DOCUMENT PAGES
START TIME
END TIME
SENT PAGES
STATUS
:
:
:
:
:
:
:
:
:
042
03-03 14:23
541
01
03-03 14:23
03-03 14:30
01
OK
FILE NUMBER
042
*** SUCCESSFUL TX NOTICE ***
Memory TX report:
The entries and their meanings:
FILE NUMBER:
Corresponds to the job number. This job number is displayed in the transmission journal
(q.v.) and also under the entry “F-xxx” in the transmission header on the inbound copy.
DATE
The date (and the time) when the job was placed in the fax machine.
Fax number entered on the transmitted fax.
Number of document pages scanned into the machine.
Start of connection time.
TO / FROM
DOCUMENT PAGES
START TIME
END TIME
End of connection time.
SEND PAGES
STATUS
Number of pages actually transmitted.
see: error codes page 112.
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Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
You can also subsequently
request the transmission report
for the previous 40 transmissions
(first document not illustrated):
Open the one-touch dial cover
SHIFT
PREV. TX REP.
Press the Shift key and then the
corresponding function key
Make your selection
for selecting the required entry
PREVIEW TX REPORT
[COPY]:PRINT REPORT
G
[
]:PREVIOUS SCREEN
]:NEXT SCREEN
H
[
after 5 seconds
The most recent available entry is dis-
played.
FILE NBR =
+44-2131-123456
091
21-03
19:33
OK 01
Select the entry which you wish
to print.
FILE NBR =
+44-2131-123456
088
21-03
04:25
OK 01
COPY
Press the COPY key
The required transmission report is
printed out
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Multi transmission
report
After the successful multi-adress
transmission your fax will print a list of all
fax partys.
MULTI TRANSMISSION REPORT
TIME
TEL NUMBER
NAME
: 03.03.98
: +44-1234567890
: TOSHIBA MARKETING TF631
14:23
FILE NUMBER :
DATE:
DOCUMENT PAGES:
START TIME:
END TIME:
003
03-03 13:12
01
03-03 13:32
03-03 13:59
SUCCESFUL
ONE TOUCH NUMBER
01
GROUP 0001
ALLE
ALLE
ABB.
001 002 003 004
PAGES SENT
005 1500
UNSUCCESFUL
ONE TOUCH NUMBER
01
GROUP 0001
ABB.
Multi polling report
MULTI POLLING REPORT
TIME
When the multi-polling procedure has
been completed, the machine lists the fax
partners for whom the polling procedure
was successful and the fax partners for
whom the polling procedure was not
successful. This list is always printed out
when the multi-polling procedure has
been completed.
: 03.03.98
: +44-1234567890
: TOSHIBA MARKETING TF631
14:23
TEL NUMBER
NAME
FILE NUMBER:
DATE:
START TIME:
END TIME:
003
03-03 13:12
03-03 13:32
03-03 13:59
SUPERGROUP
SUPERGROUP
SUCCESSFUL
ONE TOUCH NUMBER
01
GROUP 0001
ABB.
ABB.
013
UNSUCCESSFUL
ONE TOUCH NUMBER
01
GROUP 0001
005 1500
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Transmission and
reception journal
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Your fax machine will record messages
which you transmit or receive in the form
of transmission and reception journals.
These lists are printed out automatically
after every 40 transmissions. You can also
manually request the journal at any time.
You should file this list as a record of the
document jobs; if your fax machine has to
be serviced, this list can provide valuable
assistance for to cure the problem.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
Use the following steps to influence the
way in which the journal is printed out in
accordance with your requirements:
/
/
The journal options are displayed
1: Printed out only if the JOURNAL key*
is pressed
2: Printed out automatically every 40
jobs
JOURNAL
1.MANUAL
2.AUTO
Select a menu item
*) For “manual” output
Output options are displayed
1: Output of transmission and reception
journal
2: Output of transmission journal
3: Output of reception journal
MANUAL OUTPUT
1.TX & RX JOURNAL
2.TX JOURNAL
3.RX JOURNAL
Select a menu item
Standby mode
Manual output of journal:
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
JOURNAL
SHIFT
Output of journal
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operating data of the fax machine:
Scan count:
Additional details relating to the
TRANSMISSION JOURNAL
TIME
: 03.03.98 14:23
: +44-1234567890
: TOSHIBA MARKETING TF631
TEL NUMBER
NAME
Number of scanned documents
SCAN COUNT
PRINT COUNT
DRUM COUNT
TONER COUNT
:
:
:
:
150
191
1480
1
(00000096)
(000000BF)
(000005C8)
(00000001)
Print count:
Total number of printed pages
Drum count:
Number of printed pages (x10), in relation
to the current drum unit
NBR FILE NBR DATE TIME DURATION PGS TO
02 252 09.12 14:21 01/48
RECEPTION JOURNAL
TIME
DEPT NBR ACCOUNT MODE STATUS
01 MAX MEIER
EC 310 NG D1
: 03.03.98 14:23
: +44-1234567890
TEL NUMBER
NAME
: TOSHIBA MARKETING TF631
SCAN COUNT
PRINT COUNT
DRUM COUNT
TONER COUNT
:
:
:
:
150
191
1480
1
(00000096)
(000000BF)
(000005C8)
(00000001)
NBR FILE NBR DATE TIME DURATION PGS FROM DEPT NBR ACCOUNT MODE STATUS
02 252 09.12 14:21 01/48 01 MAX MEIER EC 310 NG D1
Meaning of the items in the journal:
NBR.
Every job in the transmission and reception journal is given a sequential number (001-999).
The number in the transmission journal is displayed under the entry: “T- xxx“ in the
transmission header on the inbound copy. Where transmission jobs are grouped together (see
page 34), these positions are displayed under an identical number.
FILE NBR
Corresponds to the job number. This job number is displayed under the entry: “ F- xxx“ in the
transmission header of the inbound copy.
DATE
Date of the job
TIME
Time of the job
DURATION
PGS
Active duration of the job (minutes/seconds)
Number of transmitted or received pages
TO/FROM
Fax number of the fax partner. A diamond (ͷ) is displayed in front of the number if an
alternative number (see page 69) has been selected
DEPT. NBR
Department code (see page 99), only displayed if journal is printed out under the master code.
ACCOUNT
MODE
Cost centre code (see page 98)
Transmission mode
STATUS
Error codes (see page 112)
Codes used for transmission modes:
HS
G3
EC
TOSHIBA High Speed mode EX
ECM with abbreviated protocol
Polling
Transmission from PC
Group-3 transmission
ECM error correction
P
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Reservation list
This list illustrates the status of stack
memory (see page 33). It contains all jobs
which have not yet been completed.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Open the one-touch dial cover
Press the Shift key and then the
corresponding function key
SHIFT
RESERVATION LIST
The reserve list is printed out
RESERVATION LIST
TIME
: 03.03.98 14:23
TEL NUMBER
NAME
: +44-1234567890
: TOSHIBA MARKETING TF631
TX/RX
FILE NBR FUNCTION
PGS MAIL DATE TIME TO
003 MULTI TX
01
03-03 13:32 OT NBR01
POLL/FAX MAILBOX
RECOVERY TX
FILE NBR FUNCTION
FILE NBR FUNCTION
PGS
DATE TIME TO
PGS MAIL DATE TIME TO
The function list
15-03-98 SUN 19:56
Standby mode
This list provides information concerning
all settings of the fax machine. They
correspond with the settings which you
have made. Keep this list for any service
work which may be necessary.
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
/
Select a menu item
The function list is printed out
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FUNCTION LIST
TIME
TEL NUMBER
NAME
: 03.03.98 14:23
: +44-1234567890
: TOSHIBA MARKETING TF631
1 AUTO RECEIVE MODE
RING DELAY
: AUTO
: 1
MEMORY FUNCTION
27 REVERSE ORDER PRINT : OFF
2
28 RX MULTI COPY
29 RECOVERY TX
30 SECURE RX
: 1
: OFF
: OFF
3 DIAL TYPE
: DP
: PSTN
: 4
4 EXCHANGE TYPE
5 RINGER VOLUME
6 SUPER PWER SAVER
: MANUAL
31 MEMORY OPTION
: 4MB
7 PRINTER POWER SAVER : ON
START TIME
END TIME
9 ACCOUNT CODE
: 00:00
: 00:00
: AUS
JOURNAL
32 MANUAL
33 AUTO
8
: TX&RX
: ON
10 COVER SHEET
: AUS
34 ERROR CODE
: ON
SCANNER & PRINTER
11 DOCUMENT LENGHT
12 RX REDUCTION
13 DISCARD OFF
14 COPY REDUCTION
15 PRINTER RESOLUTION
COMMUNICATION REPORT
35 DOCUMENT FEEDER TX
36 MEMORY TX
: 1 m
: ON
: ON
: OFF
: FINE
: ALWAYS
: ALWAYS
(IMAGE)
: ALWAYS
(IMAGE)
: ALWAYS
: ALWAYS
(IMAGE)
: ALWAYS
(IMAGE)
37 MULTI ADDRESS TX
38 MULTI ADDRESS POLL
39 RELAY STATION
HOME POSITION
16 RESOLUTION
17 CONTRAST
18 MEMORY TX
19 SECURITY TX
: STD
: NORMAL
: ON
40 RELAY-END-STATION
: OFF
RECEPTION LIST
COMMUNICATION
20 PRIVILEGED RX
21 ECM
41 RELAY STATION
42 LOCAL MAILBOX
43 REMOTE MAILBOX
: OFF
: OFF
: OFF
: OFF
: ON
22 MEMORX RX
23 TTI
24 RTI
: ON
: INSIDE
: OFF
44 REMOTE ACCESS
: ALWAYS OFF
25 REDIAL MODE INTERVAL : 3MIN
26 REDIAL MODE COUNTER : 3
TOTAL PAGE
45 SCAN
: 151
: 200
46 PRINT
No. Function
Page
18
No. Function
23 Position of transmission header
24 Status of reception trailer
25 Current time interval of call redial
26 Number of call redial attempts per fax partner
27 Status of reverse order print
28 Number of inbound copies
29 Status of subsequent transmission
30 Status of secure RX
Page
93
94
95
95
25
29
53
21
1
2
Set reception mode
Number of rings before fax machine
connects to line
18
14
15
3
4
Set dialling method
Type of telephone connection
(for PABXs: type of obtaining outside line /
when outside line obtained via a digit: digit for
obtaining outside line)
5
6
7
8
9
Call ringing volume
96
97
97
97
31 Size of memory expansion
20
86
86
112
Setting Super Power Saver
Setting printer Power Saver
Time interval for printer Power Saver
Status of cost centre mode
32 Journal output criteria for manual request
33 Status of automatic journal output
34 Status of error code output in journal
35 Status of transmission report
for “direct transmission“
36 Status of transmission report
for “memory transmission”
37 Status of group transmission report
98
10 Status of cover sheet function
11 Max. document length
12 Status of receive reduction
13 Discard off
50, 102
105
19
82
82
82
19
14 Status of copy reduction
30
38 Status of transmission report for “multiple polling“ 82
15 Setting of max. printer resolution
16 Basic setting of scanning resolution
17 Basic setting of scanning contrast
18 Status of transmission memory
19 Status of transmission security
20 Status of reception security
21 Basic status of error correction
22 Status of receive memory
108
106
106
105
107
28
39 Status of relay transmission report
40 Status of transmission report to the originator
41 Status of reception report for relay reception
42 Status of mailbox reception report
43 Transmission report for transmission in mailbox
44 Reception status for COMLINE
82
82
82
82
82
118
87
87
107
20
45 Number of scanned documents
46 Number of total printouts
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The dial number lists
The dial number lists are made up of the
following lists:
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
•
•
•
•
Alphabet dial numbers
Group numbers
One-touch dial numbers
Relay numbers
Open the one-touch dial cover
Select a specific list or all lists in order to
obtain an overview of the stored numbers.
SHIFT
TEL LIST PRINT
Press the Shift key and then the
corresponding function key
Selection menu for various numbers
1. All lists
2. Alphabet dial numbers
3. Group numbers
TELEPHONE NBRS LIST
1.ALL OF LISTS
2.ABB. NUMBERS
3.GROUP NUMBERS
4. One-touch dial numbers
Select a menu item
The required list(s) are printed out
ONE TOUCH NUMBER INFORMATION
TIME
: 03.03.98 14:23
TEL NUMBER
NAME
: +44-1234567890
: TOSHIBA MARKETING TF631
OT NBR.NAME/FUNCTION ABB./GROUP/TEL NUMBER TIME MON. BPS REPORT LINE STAMP
01
29
GROUP.NBR.
ABB. NBR
0001
002
GROUP NUMBER INFORMATION
TIME
TEL NUMBER
NAME
: 03.03.98 14:23
: +44-1234567890
: TOSHIBA MARKETING TF631
GROUP NUMBERNAME
001 ALL
OT/ABB. NUMBER
ABB. 001 002 003 004
ABBREVIATED TEL NUMBER LIST
TIME
TEL NUMBER
NAME
: 03.03.98 14:23
: +44-1234567890
: TOSHIBA MARKETING TF631
ABB.NBR.
NAME
TEL NUMBER
TIME MON.BPS REPORT LINE STAMP
001
002
FIRST
601
11
12
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Department list
This list is useful for controlling costs per
department. If a mastercode is stored and
entered, a five-digit departement code
will appear additionally.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/
The function list is printed out
An error message is displayed if
no departments are defined.
DEPARTMENT CODE LIST
TIME
: 03.03.98 14:23
TEL NUMBER
NAME
: +44-1234567890
: TOSHIBA MARKETING TF861
DEPT NBR
NAME
DEPT CODE
TX PGS
0
RX PGS
0
COPY PGS
0
D01
D02
MASTER 12345
Mains failure report
POWER FAILURE LIST
TIME
: 03.03.98 14:23
: +44-1234567890
This list is printed out if memory is lost
due to a lengthy power failure.
TEL NUMBER
NAME
: TOSHIBA MARKETING TF861
Memory may be lost approx. one hour
after a power failure depending on the
charge status of the internal back-up
battery and the size of image memory.
TX/RX
FILE NBR FUNCTION
007 SINGLE TX
POLLING/FAX M-BOX/MAILBOX FILE NBR FUNKTION MAIL
FROM- DATE/TIME
FROM- DATE/TIME
MEMORY RECEPTION
RECOVERY TX
FILE NBR
FILE NBR FUNCTION
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Advancedsettings
Delayed fax job
You can define a specific start time for
your fax jobs in order to compensate for
any differences in time zones or in order
to take advantage of low-rate charges.
Again, it is particularly advantageous that
your document or documents are not read
into memory, as the document feed is not
blocked.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Load original
Remember:
Printed side face down
Document ready
The delay applicable for sending the fax
job is not only limited to 24 hours: You can
program the fax job up to 30 days in
advance.
Open the one-touch dial cover
The setting of the start time
relates to the following fax jobs:
Single transmission
Broadcast transmission
Single polling
Press the Shift key and then the
corresponding function key
DELAYED COMM
SHIFT
•
•
•
•
Multiple polling
DELAYED COMM.
TIME =HH:MM DD
nn:nnnn
Make your selection
for start time (HH:MM) and day (DD)
Enter the start time
Example: 22:33 hours on the 18th
If the delayed fax job is to be
carried out on the same day, do
not enter any information under
“DD”.
DELAYED COMM.
TIME =HH:MM DD
23 : 33 18
The following fax job is linked to the start
time which has just been set.
Any fax job...
COMM. RESERVATION
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
•
•
•
•
Single transmission
Broadcast transmission
Single polling
Multiple polling
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Set transmission header
position
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Standby mode
The transmission header contains the
code, the name, time of transmission and
the current page number. Normally it
appears in the top 5 mm of the incoming
copy. If this area contains important
information this information is overwritten
by the transmission header. In order to
prevent this from happening, you are able
to displace the transmission header.
Accordingly, the transmission header is
first printed before the copy is printed.
The effect is that the length of the
incoming copy is extended by approx. 5
mm.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
for transmission header position
TTI
1.INSIDE
2.OUTSIDE
Select a menu item
Press STOP, return to standby
mode
STOP
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Advancedsettings
Reception trailer (RTI)
You can activate the reception trailer
facility to ensure that reception of a
document is precisely documented. The
RTI is printed at the bottom of the
incoming copy, and contains the current
reception data such as time and date of
reception as well as the IDs of the
transmitter and receiver.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Please note that, when the
reception trailer is activated, the
inbound fax is always reduced
before being printed out.
Select a menu item
/ /
Make your selection
for reception trailer
RTI
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Permanent monitoring
When a fax transmission is monitored, the
call establishment attempt is played back
via the built-in speaker. This means that
you have an additional acoustic check for
monitoring the call establishment
Start the menu
procedure. This facility is useful whenever
a connection is not established. This is
frequently due to a wrong number or a fax
machine that is not ready to receive.
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
In this setting, all transmission
procedures are played back via
the speaker.
Select a menu item
/ /
Make your selection
for permanent monitoring
1: ON
LINE MONITOR
1.ON
2: OFF
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
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TOSHIBA TF 631
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Advancedsettings
Call redial
If the machine is not able to transmit a
fax job, the job is retained in memory and
the machine attempts to send the fax job
again at a later date.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
You can set two criteria for this call redial
facility:
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
•
Period between the call redial at-
tempts
•
Number of redial attempts
Select a menu item
/ /
Make your selection
REDIAL MODE
1.INTERVAL
2.COUNTER
Select a menu item
1: see part A
2: see part B
INTERVAL
COUNTER
Go to A
Go to B
Period between call redial at-
tempts
A
INTERVAL
Make your selection
call redial interval
REDIAL MODE
(default setting: 1 minute)
INTERVAL= (01-15 MIN)
01
Enter the required figure
Confirm with START
STOP
Press STOP, return to standby
mode
START
Number of call redial attempts
COUNTER
B
Make your selection
Number of call redial attempts
(default setting: 3 times)
REDIAL MODE
COUNTER =(00-14)
03
Enter the required figure
confirm with START
STOP
Press STOP, return to standby
mode
START
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TF 631 TOSHIBA
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Set ringer volume
An incoming call sets off the ringer via the
speaker. You can adjust the volume of this
signal.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
for ringer volume
SET VOLUME
VOLUME =(1-7)
3
Enter the required figure
confirm with START
START
Press STOP, return to standby
mode
STOP
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Advancedsettings
Power saver
(stand by)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The printer unit of your fax machine
requires a heat source of approx. 170° C
in order to be able to print out documents
immediately. This heat source is heated at
specific intervals in order to maintain the
temperature at the required level. This
consumes electricity, and the fan also has
to run constantly. If you wish to save
electric current or prevent the fan noise,
you are able to deactivate the permanent
heating facility. The heater in such cases
would only be activated if a fax document
is received or printed out. There is a delay
of around 1 minute before documents
can be printed out.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection for Power Saver
mode
01: see part A
02: see part B
POWER SAVER
01. SUPER P. S.
02. PRINTER P. S.
Two alternatives are available:
Super P. S.
Make your selection
for mode
1. Active after preset delay
2. Active after the SUPER POWER
SAVER key is pressed
3. Cannot be activated
Super Power Saver:
A
In this alternative, all components which
are not required are switched off (almost
the entire electronics) and the display is
therefore also switched off. These
measures reduce the entire power
consumption of the fax machine to below
2 VA (Watt). The fax machine resumes its
functions as soon as a call is made or as
soon as a document is inserted.
POWER SAVER
1.AUTOMATIC
2.MANUAL
3.OFF
Select a menu item
Example: Automatic
The Super Power Saver mode is set either
with a delay (which can be adjusted
between 1 and 60 minutes) after the last
action, or it can be activated by the
SUPER POWER SAVER key.
STARTTIME
Make your selection
for the delay time
TIME (01-60)MIN
03
Enter the delay time
Confirm with START
•
The Super Power Saver mode cannot
be activated when the memory is full
(memory display < 100%) and when a
fault lamp is lit.
STOP
START
Press STOP, return to standby
mode
Printer Power Saver:
The printer Power Save mode only
switches off the heating facility for the
fixing roller and the fan. All other
functions are retained. The power
consumption in this mode is approx. 15
VA (Watt).
Printer P. S.
B
Make your selection
for power saver
1: Power saver on
2: Power saver off
SET POWER SAVER
1.ON
You can use a menu for specifying the
period during which the printer Power
Saver mode is activated.
2.OFF
Select a menu item
SET POWER SAVER
TIME PERIOD =
00:00 - 00:00
Make your selection
period for power saver time
Enter 00:00-00:00 to permanently
activate the power saver facility (24
hours)
STOP
Enter the period
START
GB
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TF 631 TOSHIBA
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Advancedsettings
Cost centre manage-
ment
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Transmission jobs can be assigned to any
4-digit number. The number can be used
to find the specified job within the
transmission report (see page 86). In this
way, special transmission jobs can be
linked to specific cost centres.
If this function has been activated, your
are able to enter the cost centre number
before every transmission.
Start the menu
1.COMM. OPTIONS
The first 4 menu items are displayed.
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Press the START key to skip entry of the
cost centre number.
ACCOUNT CODE
Make your selection
for ACCOUNT CODE
1: Activate cost centre management
2: Deactivate mode
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
Standby mode
Divider sheet
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
A divider sheet is automatically added
after every transmission in order to enable
the individual fax documents received to
be distinguished more easily.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
Documents received from
fax A
3.INSTALLATION
4.MENU LIST
/ /
Select a menu item
Divider sheets
Make your selection
for divider sheet
SEPARATOR PAGE
1.ON
2.OFF
Documents received from fax B
Select a menu item
Press STOP, return to standby
mode
STOP
GB
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TOSHIBA TF 631
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Department code
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
In order to prevent your fax machine from
being used by unauthorised persons, you
can lock it using a 5-digit code. 50 such
codes are possible, and a separate journal
is assigned to each of these codes. It is
conceivable that this code can be used
for setting up a cost centre management
system. The fax machine can now only be
enabled by entering the relevant depart-
ment code. The five-digit code is entered
and confirmed with the START key.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
If a fax is transmitted after being
released by the department
code, the name of the
corresponding department is displayed in
the transmission header of the fax
partner.
Make your selection
for the department code
DEPT CODE ENTRY
1.YES
1: Enter department code
2: Clear and cancel department codes
The code for department
number 01 is the master code.
2.NO
This code must be entered for
creating further department codes or
cancelling existing department codes.
Select a menu item
If the fax machine has been
enabled by a department code
and if no further action takes
place, the code must be entered again
after a further approx. 1.5 minutes.
Make your selection
MASTER CODE ENTRY
DEPT NBR= 01
DEPT NAME=(MAX20)
for the department name (this name
appears in the transmission header of the
fax partner)
(see page 12 for diagram)
Enter the department name
MASTER CODE ENTRY
DEPT NBR= 01
DEPT NAME=(MAX20)
Ghostbusters
confirm with START
START
MASTER CODE ENTRY
Make your selection
for department code
(use master code when first entered)
DEPT NBR=
MASTER CODE=
01
nnnn
confirm with START
START
DEPT CODE ENTRY
Make your selection
for further departments (2 - 50)
-or-
DEPT NUMBER=(1-40)
n
Press STOP, return to standby
mode
STOP
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TF 631 TOSHIBA
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Modify or delete a
department
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
DEPT CODE ENTRY
Can only be accessed via master
code.
Enter (!) master code
confirm with START
START
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
DEPT CODE ENTRY
1.YES
for the department code
(this menu is available only if the master
code is entered)
2.NO
Select a menu item
DEPT CODE ENTRY
Make your selection
for required department
DEPT NUMBER=(1-40)
n
Enter the department number
confirm with START
START
DEPT CODE ENTRY
ALREADY ASSIGNED
Make your selection
Department 1 cannot be can-
celled as it is permanently linked
to the master code.
DEPT NBR=
Fanny Bones
xx
after 2 seconds
DEPT CODE ENTRY
1.CANCEL
2.MODIFY
3.RETAIN
Select a menu item
Proceed as indicated in the menu
Press STOP, return to standby
mode
STOP
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TOSHIBA TF 631
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Disable department
code
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
DEPT CODE ENTRY
If the department code is disabled, the
previously entered departments cannot be
accessed by entering the master code
again.
Enter (!) master code
confirm with START
START
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Make your selection
for the department code
(this menu can only be
accessed by entering the mas-
ter code)
DEPT CODE ENTRY
1.YES
2.NO
Select a menu item
The fax machine is permanently enabled
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TF 631 TOSHIBA
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Cover sheet
The cover sheet is a form which is placed
at the head of your fax transmission. It is
a tool to enable the operator to classify an
incoming fax more easily.
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
You are able to choose between a “nor-
mal” cover sheet which sets out the
information in text form and a “personal”
cover sheet.
With the personal cover sheet, you can
add a diagram to the “normal” informa-
tion. This diagram is scanned into the
machine in the same way as a document
and is retained in memory as the cover
sheet diagram.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
The first 4 menu items are displayed.
Select a menu item
/ /
The following diagram illustrates the
relevant area of the document which is
subsequently displaced on the cover
sheet. All white areas are omitted.
Make your selection
COVER SHEET
1.ON
for cover sheet function
1. Cover sheet is activated
2. Cover sheet is cancelled
2.OFF
Cover sheet:
top
Select a menu item
Effective area
Space for logos,
graphs, diagrams,
etc.
Make your selection
for cover sheet character
1. Cover sheet with diagram and text
2. Cover sheet only with text
(Example: cover sheet with diagram)
WITH DOCUMENT ?
1.ON
2.OFF
Please refer to page 50 for
details of how to send the cover
sheet.
Select a menu item
COVER SHEET
LOAD DOCUMENT
Insert required cover sheet docu-
ment
confirm with START
The document is saved as the cover
sheet diagram
START
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TOSHIBA TF 631
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Retain jobs
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
If a job cannot be transmitted because for
instance the partner fax is busy, your fax
machine attempts to redial the number at
regular intervals of approx. 2 minutes*.
After the XXth* redialling, the job will be
automatically deleted from the stack and
a transmission report (see page 83) will
be printed out. To prevent the deletion of
such a job use this procedure. Each job
will then be available for a certain time
(1-24hours). If this job can not be suc-
cessfully sent during this period it will be
deleted automatically from the memory.
Every time you retain a job in memory
your fax prints out a transmission report
(see page 83) to inform you how long this
job will be retained in memory. To send
retained jobs see page 53.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
RECOVERY TRANSMIT
1.ON
Make your selection
for retain job
*) Depending on setting (see page 95)
2.OFF
If too many documents are
retained in memory, the fax
memory will become full since
every retained job requires
memory.
Select a menu item
If you find that the memory is
frequently too small, ask your
dealer for a memory expansion!
Make your selection
for retaining time
(preset retaining time is displayed)
RECOVERY TRANSMIT
STORED TIME =(01-24)
06
Input retaining time
-and/or-
confirm with START
START
Press STOP, return to standby
mode
STOP
GB
103
TF 631 TOSHIBA
Advanced settings
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Advancedsettings
Query job status
The status display is made up as follows:
The LINE status lamp enables you to
recognise whether your fax machine is
currently active.
Line 1 TRANSMIT P 001
Indication of activity (transmission, reception, polling,
etc.) Indication of current number of pages (P xxx)
If you require more precise information
concerning this activity, you can query the
current status of the machine. This status
query also enables you to cancel the
current job.
Line 2 FILE NBR= 123
Line 3 EC 14400 BPS
Indication of job number
Indication of transmission type (ECM, G3, High Speed)
Indication of transmission speed (14400 BPS etc)
Line 4 +44 2131 123456
Indication of the ID of your partner fax
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 77 %
The LINE lamp lights up and indi-
cates activity on the line
LINE
JOB STATUS
Press the JOB STATUS key
The current status is displayed
P001
TRANSMIT
FILE NBR =
EC 14400 BPS
123
+44-2131-123456
Cancel current status
The current status is displayed
Do you wish to cancel the current status?
P001
TRANSMIT
FILE NBR =
123
EC 14400 BPS
+44-2131-123456
JOB CANCEL
Press the JOB CANCEL key
Confirmation prompt
CANCEL ?
FILE NBR =
123
1.YES
2.NO
confirm with START
The current job is interrupted and the job
is cancelled
START
GB
104
TOSHIBA TF 631
Advanced settings
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Advancedsettings
Basic setting, document
length
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
In the basic setting of your fax machine,
the document length is limited to one
meter. If the document is longer than one
meter, the machine displays the error
message “document jam” after one meter
is exceeded, and the transmitted is
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
interrupted. You are able to disable this
restriction to prevent this from happening.
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Display the basic setting
DOCUMENT LENGTH
1.1m
2.UNLIMITED
Select a menu item
Press STOP, return to standby
mode
STOP
Standby mode
Basic setting, transmis-
sion memory
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The transmission memory is activated in
the basic setting of your fax machine.
This enables transmission jobs to be
stacked as jobs in this memory (see page
33). If you disable the transmission
memory, the document is retained in the
document feed until the transmission
procedure is completed.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
/ /
Select a menu item
SET MEMORY TX
1.ON
Display the basic setting
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
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105
TF 631 TOSHIBA
Advanced settings
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Advancedsettings
Basic setting, resolution
and contrast
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The basic setting of contrast and resolu-
tion can be changed. Please read pages
44 et seq. for information concerning
contrast and resolution.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
Display the basic setting for resolution
SET RESOLUTION
1.STAN DARD
2.FINE
3.U-FINE
Select a menu item
Display the basic setting for contrast
1: for normal documents
2: for mainly light documents
SET CONTRAST
1.NORMAL
2.DARKER
3: for mainly dark documents
3.LIGHTER
Select a menu item
Press STOP, return to standby
mode
STOP
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106
TOSHIBA TF 631
Advanced settings
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Advancedsettings
Basic setting, ECM (er-
ror correction mode)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Your fax machine is equipped with an
error correction facility (ECM). If your fax
partner also has an error correction
facility, this permits error-free fax
Start the menu
transmission. One effect linked with ECM
is that the transmission time increases if
there are any problems on the line. This
may involve very high costs with oversees
calls. For this reason, you can completely
deactivate the ECM facility.
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
/ /
SET ECM
Display the basic setting
1.ON
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
Standby mode
Basic setting, protected
transmission
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
The transmission of documents is re-
stricted.
You can now only send documents to fax
machines whose ID is identical to the
dialled fax number. You can thus only fax
your documents to specific fax partners.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTION S
2.LISTS
3.INSTALLATION
4.MENU LIST
Any changes to this basic setting
have far-reaching
consequences!
/ /
Select a menu item
SET SECURITY TX
1.ON
Display the basic setting
2.OFF
Select a menu item
Press STOP, return to standby
mode
STOP
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TF 631 TOSHIBA
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Advancedsettings
Standby mode
Basic setting, superfine
reception (only with
memory expansion)
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Start the menu
If a memory expansion is not used, the
maximum possible reception resolution is
“Fine”.
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
If a memory expansion has been installed
(see page 10), you can decide whether
your fax machine can also receive
documents with superfine or ultrafine
resolution. The higher resolutions place a
certain amount of strain on the reception
memory. Under unfavourable conditions,
reception of documents may be
/ /
Select a menu item
incomplete if these resolutions are used
and if the memory capacity is exhausted.
If you also use your fax machine as a
printer, the settings correspond to the
maximum possible printer resolution.
PRINT RESOLUTION
Display the basic setting
1: Reception with max. fine
(= 200 dpi resolution)
2: Reception with max. superfine
(= 300 dpi resolution)
3: Reception with max. ultrafine
(= 400 dpi resolution)
1.FIN E [200 DPI]
2.S-FINE [300 DPI]
3.U-FINE (400 DPI)
The maximum printer resolution
also determines the maximum
copy resolution which can be
chosen.
Select a menu item
Press STOP, return to standby
mode
STOP
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TOSHIBA TF 631
Advanced settings
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Advancedsettings
Additional features
(SUB, SEP, PWD)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Because of the high level of innovation
pressure in the telecommunications
industry, fax technology is also being
continuously improved. The ITU-T
(formerly CCITT) operates as an
international body and is responsible for
ensuring standardisation of new
telecommunication options. This ensures
that non-proprietary compatibility is
guaranteed.
Load original
Remember:
Printed side face down
Document ready
Open the one-touch dial cover
All additional features described at this
point are related to fax networks, and
are added as additional information
(digits) to the telefax numbers.
Please note that the partner fax machine
must also support these features. These
functions would otherwise not be carried
out.
Press the Shift key and then the
corresponding function key
SHIFT
SUB ADRESS COMM
SUB ADDRESS COMM.
1.COMPLETE
2.SUB
3.SEP
Make your selection
for additional parameters
1: complete
2: SUB
3: SEP
4: PWD
SUB:
(Sub-Addressing) This mode is used for
faxing documents in PC networks. The fax
number (the number of the fax server in
the network) and also the sub-address of
the workstation in the network must be
entered to enable the fax to be forwarded
in the network.
Selection of required menu item
Example: Sub-address (SUB)
The sub-address is entered in the form of
a number with max. 20 digits.
Entry prompt
for the sub-address
SEP:
SUB ADDRESS COMM.
SUB =(MAX20)
(Separation Polling) This mode is used for
polling from a PC network. The fax
number (the number of the fax server in
the network) as well as the polling
address of the workstation in the network
from which a fax document is to be
polled must be entered.
n
confirm with START
The polling address is entered in the form
of a number with max. 20 digits.
START
SUB ADDRESS COMM.
1.COMPLETE
2.SUB
3.SEP
when all data have been entered:
end with “1”
PWD:
(Password) The password is used as
additional security for actions in the PC
network. This enables transmission and
polling procedures in PC networks to be
protected. Facilities such as “electronic
signature” as well as PIN number mode
are also possible.
The password is entered in the form of a
number with max. 20 digits.
Entry prompt for
the fax number
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
ENTER TEL NUMBER
If the 250 sheet paper cassette is not adequate,
you are able to install up to two additional
paper cassettes (each holding 250 sheets).
Please contact your TOSHIBA dealer for details.
Additional paper cas-
settes (optional)
GB
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TF 631 TOSHIBA
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Possibleproblems
Error messages in the
display
All error messages are re-
tained in the display until they
are acknowledged with the
General procedure to be followed for
error messages in the display
1. Analyse error message.
STOP key. If this error message does
not disappear, the cause of the error
has still not been rectified.
2. Rectify cause of error.
Your fax machine indicates operating
errors or does not carry out a function in
accordance with your requirements.
Before you contact customer service,
consider a moment and identify the error
message in the following list. You will
probably then be able to remedy the fault
yourself.
3. Press STOP key to cancel error message in
display.
4. If necessary, switch off fax machine for 10
seconds and press STOP key again.
Display
Cause
How to correct
BROKEN REGISTRATION
PRESS [STOP]
CONFIRM DIAL LIST
Alphabet memory and internal settings have
been lost due to a lengthy power failure
Press the STOP key. If the error message
does not disappear, activate the installa-
tion procedure (see page 11) and confirm
all settings.
POWER FAILURE
Contents of the image memory have been lost
following a power failure.
The mains error report (see page 91) is
printed out in order to provide you with a
list of lost criteria.
TX COVER OPEN
RX COVER OPEN
MEMORY FULL
The cover on which the keypad is located has
not snapped into position.
Allow this cover to snap carefully into
position.
The upper part of your fax machine housing has
not snapped into position.
Close the housing cover carefully.
The transmission / reception memory is full.
Send your document(s) with a lower
resolution, or send them using the direct
mode (see page 36).
If this error persists, please contact your
dealer for a memory expansion.
DOCUMENT JAM
Documents have jammed in the document
feeder.
Follow the instructions on page 116 to
rectify the document jam.
UPPER PAPER EMPTY
(Only in conjunction with additional paper cas-
settes)
No more paper in the upper cassette.
Load new recording paper (see page 9).
Load new recording paper (see page 9).
Load new recording paper (see page 9).
MIDDLE PAPER EMPTY
LOWER PAPER EMPTY
(Only in conjunction with additional paper cas-
settes)
No more paper in the middle cassette.
(Only in conjunction with additional paper cas-
settes)
No more paper in the bottom cassette.
PAPER EMPTY
TONER LOW
The recording paper is empty
Load new recording paper (see page 9).
Install a new cartridge (see page 6).
The toner is almost out. Only enough toner for
approx. 100 more copies.
TONER EMPTY
There is not enough toner for printing.
Install a new cartridge (see page 6).
DRUM LIFE WARNING
The printer unit is almost spent. About 100
sheets can be printed after this is displayed.
Please contact your TOSHIBA dealer for
ordering a new printer unit.
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TOSHIBA TF 631
Possible problems
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Possibleproblems
Display
Cause
How to correct
REPLACE DRUM
The printer unit is spent.
Replace the process unit (see page 5).
CONFIRM PROCESS-UNIT
The printer unit is missing or has not been
installed correctly.
Install the process unit correctly. Activate
the lock facility.
PRINTER DISORDER
Indicates a fault in the printer unit.
No document
Contact your TOSHIBA dealer and notify
him of the code in the display message.
LOAD DOCUMENT
The action requires a document.
COMMUNICATION ERROR
A transmission error occurs while a document
is being transmitted.
Consult the transmission report (see page
81) and try to establish the cause of the
error with the following pages.
SORRY NOT POSSIBLE
LINE BUSY
Selected function not possible at present.
Other party was busy.
Read the operating instructions for any
restrictions concerning your selected
action.
Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?
PAGE# MISMATCH
POLLING ERROR
Page counter and actual documents are differ-
ent (see page 47).
Ask the other party to identify which page
has not been transmitted.
A polling attempt has been made, and resulted
in an error.
Polling was not reserved, or the password
was incorrect, or polling protection did
not meet the specified criteria (see page
58).
Wait until the current action of the fax
machine has been terminated.
NOT ALLOWED NOW
You have tried to start a function which is
blocked.
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TF 631 TOSHIBA
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Possibleproblems
If “TRANSMISSION ERROR” appears in the
Error codes in journal
display of your fax machine, the error code
describes the specific error. The same code is
shown also in the journal and transmission
report.
Code
Cause
How to correct
10
11
No recording paper
Paper jam
Put more paper in the paper cassette.
Remove the jammed paper (see page
116).
12
13
Documents have jammed in the document
feed.
Remove the document jam as described
on page 116.
Open the upper covers
Allow these covers to snap carefully into
position.
14
20
Toner empty
Power failure
Replace the toner. (see page 6)
A power failure has occurred.
21/E0/E6
Printer fault/Pix-Mem error
Try to remedy the printer fault yourself,
otherwise contact the customer service
of your TOSHIBA dealer.
22
23
30
32
33
Memory error
Internal fault
If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.
If this error occurs frequently, please
notify the customer service of your
TOSHIBA dealer.
Transmission interrupted by the transmitter/
receiver.
Start the transmission process again or
request your fax partner to repeat the
transmission process.
Page error
A specific number of pages has been set,
but a different number of pages has been
sent (see page 47).
Polling error
Polling was not reserved, or
the password was incorrect, or
polling protection did not meet the speci-
fied criteria (see page 58).
42
50
Memory overflow
Use a lower resolution for your docu-
ments or send these documents in the
direct mode (see page 36).
If this error occurs frequently, please
contact your dealer for a memory exten-
sion.
Line busy
Test the connection using the listening-in
option (see page 42). Have you pressed
“*” on the extension for obtaining an
outside line (see page 15)?
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TOSHIBA TF 631
Possible problems
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Possibleproblems
Code
Cause
How to correct
53
Wrong codeword
A document has been retrieved with the
wrong codeword (see page 57).
60
Line busy
Send the document again.
80/B0-B5/C0-C4/
D0-D2/F0, F1
Communication error
Bad line.
The document has probably not been
transmitted. You should transmit your
document again to be safe.
81/B1/B9
82
Compatibility error
Training error
A function which is not a TOSHIBA fea-
ture or an ITU-T standard feature is used
during a transmission procedure.
Bad line.
Before the documents are transmitted,
the fax machines check the line quality
with test signals.
If this error occurs, the document is not
transmitted.
83/84/85
Image error
No images were transmitted after
handshaking between the fax machines.
If this error occurs, the document is not
transmitted.
86
87
Line error
Various lines have not been detected
during the transmission procedure. Call
the other party to establish whether the
document is legible.
Image cannot be saved
Memory overflow on the other machine.
Transmit your document again later.
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113
TF 631 TOSHIBA
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Possibleproblems
Transmission problems
Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.
Problem
Possible causes ...
... and solutions
Your document is not automatically pulled
into the feeder.
Your machine displays an error.
If the display gives an error message,
clear the fault and delete the display with
STOP.
The display is blank.
Check there is power on the machine.
The machine must be switched on (see
page 8).
Document size or thickness of paper are not
acceptable.
Use acceptable documents only (see
page 31).
The operator control panel is not firmly locked.
Close the cover. It should be firmly locked
in place on both sides.
The text ”transmission” is not displayed
when you press the START key.
You replaced the receiver before pressing
START.
Try again. Replace the receiver only when
you have pressed START.
Use acceptable documents only (see
page 31).
Document format or paper thickness not as
specified.
The document is damaged during sending
or copying.
Adjust the document guides accordingly.
The document guides are not properly adjusted
to the paper size.
Ask the receiver to put paper in his
machine.
Your fax machine performed transmission
correctly but the message was not
received by the receiver.
The other machine is out of paper.
Send your document again: the image
must be face-down on your document
feeder.
The receiver received a blank sheet
instead of the document sent.
You loaded your document in the machine with
the image face-up.
Make a copy of your document on your
fax machine (see page 29). If your copy is
also difficult to read, clean the document
reader.
The receiver reports: The document
transmitted is difficult to read.
Your machine’s document reader is dirty or
damaged.
Make a copy on your fax machine (see
page 29) and adjust the settings to your
document. You can also improve
document quality: By making the print on
the photocopy darker, enlarging or
reducing. (see page 44/45). Then send
again.
RESOLUTION and CONTRAST are not set
correctly.
Redial. You may get a better
conncection.
The telephone connection is poor.
Check and correct stored numbers (see
page 70/75).
Abbreviated or one-touch dialling do not
work.
Abbreviated or one-touch dialling number is not
correctly stored.
Check that your telephone is connected
correctly to the socket (see page 8).
No dial tone is heard when handset is off-
hook.
The telephone is not correctly connected.
Plug the connecting cable of your fax
machine into the socket (see page 8).
The fax machine is not correctly connected.
Switch to the correct dialling procedure:
DTMF or pulse-dialling (see page 14).
Your call does not arrive although you
have dialled the correct number.
Your fax machine has been set to the wrong
dialling mode.
Set the line types to EXTENSION (see
page 15).
If you are connected to a PABX: You have set
the wrong line type.
Plug the connecting cable of your fax
machine into the socket (see page 8).
Your fax machine is not connected to the
PSTN.
GB
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TOSHIBA TF 631
Possible problems
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Possibleproblems
Receiving problems
Your fax machine reports an operating error or
fails to perform the required function. Before
you make an unnecessary call on your service
technician, take your time and see if you
can help yourself. This checklist will help
you recognise and eliminate errors.
Problem
Possible causes ...
... and solutions
You press START to receive an document.
But you receive nothing.
Your have an error displayed.
If the display shows an error message,
eliminate the fault and delete the display
with STOP.
The fax machine is not correctly connected.
The display is blank.
Check the wiring. See page 8.
Check there is power to the machine.
The machine must be switched on (see
page 8).
There is still a document in the feeder.
Press STOP and remove the document.
Your fax machine is set in manual receiving
mode and you replaced the handset before
pressing START.
When receiving the next fax, be sure to
replace the handset only after you have
pressed START.
The operator control panel is not closed.
Close the cover. Both sides of the cover
must be firmly locked in place.
Your recording paper is not fed out.
The recording paper in your machine is
jammed.
Remove the jammed paper (see page
117).
The dcoument received is difficult to read.
Document quality is poor.
Ask the sender to reset the resolution and
contrast or improve the quality of the
document e.g. by making the print on the
photocopy darker, enlarging or reducing.
Then have it send again.
The telephone connection is poor.
Ask the sender to transmit the document
again (see page 31).
You receive a completely blank document.
The document received is partially printed.
The sender made a mistake when loading the
document.
Check whether the sender loaded in the
correct manner.
The operator control panel of your fax machine
is not closed properly on both sides.
Close the cover. Both sides of the cover
must be firmly locked in place.
You can send fax messages without any
problem, although you cannot receive any.
Receiving protection is activated.
Switch off receiving protection (see page
28).
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TF 631 TOSHIBA
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Possibleproblems
Cleaning document
scanner
Before you open
the operator control panel as shown ...
... print out any data which may be stored.
Never use abrasive materials to clean your
fax machine - they could cause damage.
If documents transmitted are difficult to
read, the document scanner must be
cleaned. You can easily tell when: Make a
test copy of the document on your fax
machine and compare the copy with the
original.
Then switch off your fax machine.
Using a soft cloth,
wipe the movable white roller and the glass
pane underneath.
If these parts are very dirty, you can
also use a slightly moist cloth and
then wipe off with a dry cloth.
Before closing
the operator control panel, return the white
roller to its former position.
Switch your fax machine on again.
How to clear a document jam
Press the release button
Document jam
to open the control panel cover.
Keep the power ON.
The jammed document
can be carefully removed.
Do not try to send the jammed
document again. Use a carrier sheet
or make a photocopy and transmit
this instead.
Close the control panel
Take care that the cover locks firmly into place.
Now by pressing STOP delete the error
message.
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116
TOSHIBA TF 631
Possible problems
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Possibleproblems
After opening
How to clear a
recording paper jam
the upper cover and side cover of the housing,
you will see the possible locations where the
paper may be jammed: Remove the paper from
here without applying force...
... or from underneath the process unit.
Do not touch any parts inside the
machine other than those described
here. The heater cover may be very hot - even
when the machine is switched off.
When paper is jammed, never open the
recording paper cassette.
If necessary, pull up the fixer unit and carefully
pull out the jammed paper.
After you have replaced the process unit, close
the covers by pressing down lightly until they
lock into place. Now delete the error message
by pressing STOP.
If toner inadvertently enters the interior of the
fax machine, it may be necessary for the
charge corona to be cleaned. The charge
corona consists of a very thin wire which
stretches along the entire length of the image
drum in a metal cage.
Cleaning the corona
The supplied special tool enables you to clean
the charge corona without any danger.
•
•
Switch of the fax machine
Pull the release button to open the fax
machine (see page 5)
•
Place the cleaning tool carefully on the
metal cage (as illustrated in the drawing)
and then slide it backwards and forwards
several times along the entire length of the
corona wire.
The other parts of the cleaning kit are
reserved for a service call-out. Please
store these objects in a safe place.
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Possibleproblems
Remote maintenance
(COMLINE)
Standby mode
15-03-98 SUN 19:56
RESIDUAL MEMORY 100 %
Your fax machine enables remote
diagnosis to be carried out. This means
that internal settings can be read and
changed via the telephone line. In order
to ensure that all requirements of data
protection are observed, COMLINE is
possible only if you temporarily enable
your fax machine for this facility.
Start the menu
The first 4 menu items are displayed.
1.COMM. OPTIONS
2.LISTS
3.INSTALLATION
4.MENU LIST
Select a menu item
Male your selection
REMOTE ACCESS
1.ALWAYS ON
2.SINGLE ACCESS
1: REMOTE ACCESS always possible
2: Temporarily enable REMOTE ACCESS
3: REMOTE ACCESS not possible
3.ALWAYS OFF
Select a menu item
Press STOP, return to standby
mode
STOP
Connection to PABX
If your fax machine is connected to a
PABX, additional sources of errors are
possible. In the event of any problems,
you should work through the following
items and compare them against the
current installation of your fax machine.
Where necessary consult the person who
installed your PABX.
•
Does the PABX have public line
capability?
•
•
Does the PABX have DDI capability?
Have you entered the „❊“ key before
the actual fax number?
•
•
How is the public line obtained (earth
key, flash, number)?
What dialling method is used (pulse-
dialling, DTMF dialling)?
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118
TOSHIBA TF 631
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UK Connection information
Possibleproblems
This TOSHIBA Facsimile
Transceiver is intended for
connection to public
telecommunication services as
follows:
This terminal equipment complies with
the following requirements:
Group 3 fax modem
Automatic call initiation
Storage of telephone numbers for
retrieval by a predetermined code
Automatic dialling
Automatic repeat attempts
Call progress monitor
Series connection facility
LD or MF dialling
Any other usage will invalidate
the approval of the apparatus if as
a result, it then ceases to conform
to the standards against which
approval was granted.
By using the cable described as
TEL LINE CABLE in the packaging
list of the instruction manual. This
cable plugs into the socket on the
left hand side of the TF 851 which
is marked LINE and the other end
into the standard PSTN analogue
socket found in the UK.
Operation with or without dial tone
being present.
We declare, that TOSHIBA is using
mark in compliance with
EN 50 082-1, EN 55 022/B and
EN 60 950
EPA ENERGY STAR
Addendum to the TF631 Operator’s Manual
The United States Environmental Protection Agency (EPA) has introduced a voluntary program, the ENERGY STAR
Program, to encourage the widespread and voluntary use of energy-efficient technologies that enhance the
workplace, improve product performance, prevent pollution, and reduce your energy costs. As an ENERGY STAR
Partner, to Toshiba Europa (I.G.) GmbH has determinded that this facsimile model meets the ENERGY STAR
guidelines for energy efficiency. ENERGY STAR guidelines require that all ENERGY STAR facsimiles maintain very low
power consumption during idle state or have a „Power Saver“ feature that will automatically stand-down to an idle
state after a period of inactivity.
For more information on the ENERGY STAR Program, please contact:
ENERGY STAR Printers/Fax Machines
US EPA (62021)
Washington, DC 20460
ENERGY STAR is an U.S. registered mark.
GB
119
TF 631 TOSHIBA
UK Connection information
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Index
Possibleproblems
ID .............................................................. 13
Infobox ...................................................... 58
Abbreviated dialling ................................... 37
Abbreviated dialling memory ..................... 69
Alternative fax number .............................. 69
Reception protection ................................ 28
Reception trailer ....................................... 94
Reception, automatic ............................... 18
Job ................................................... 33, 103 Reception, delete ..................................... 27
Job management ..................................... 34
Job status ............................................... 104 Reception, memory .................................. 20
Broadcast ............................................ 40, 41
Reception, manual ................................... 18
Journal ............................................. 86, 112
Recording paper ......................................... 9
Reduction, copies ..................................... 30
Reduction, reception ................................ 19
Remote maintenance ............................. 118
Report, memory transmission ................... 82
Report, multi-polling ........................... 82, 85
Report, multi-transmission .................. 82, 85
Report, transmission ................................. 82
Resend ..................................................... 53
Reserve polling.................................... 56, 58
Chain dialling ............................................ 51
Change toner .............................................. 6
Cleaning, scanning ................................. 116
COMLINE ................................................ 118
Contrast ............................................ 45, 106
Copy ......................................................... 29
Corona .................................................... 117
Correct sequence printout ........................ 25
Cost centres ............................................. 98
Cover sheet....................................... 50, 102
Language .................................................. 16
Last number redial .............................. 52, 95
List, departments ...................................... 91
List, functions ........................................... 88
List, numbers ............................................ 90
List, reservations ....................................... 88
Listening-in .................................... 42, 43, 71
Main line ................................................... 15 Resolution, printer resolution .................. 108
Mains failure report................................... 91 Resolution, superfine .............................. 108
Memory .................................................... 36 Ringer volume ........................................... 96
Memory card ............................................ 10 RTI ............................................................ 94
Memory, transmit from ............................. 33
Date .......................................................... 17
Delayed fax job ......................................... 92
Delete ABB numbers ................................. 73
Delete one-touch dialling keys .................. 76
Delete, groups .......................................... 80
Delete, transmission ................................. 55
Department code ...................................... 99
Developer assembly .................................... 5
Dialling method ......................................... 14
Digital PABX ....................................... 15, 118
Divider sheet ............................................. 98
Document jam ........................................ 116
Document length .................................... 105
Documents ............................................... 31
Drum unit ................................................ 5, 8
Dual-tone multi-frequency dialling ............. 14
Memory, transmit memory ...................... 105
Menu ........................................................ 11
Modify ABB numbers ................................. 72
Multiple printout ........................................ 26
Secure RX ................................................ 21
SEP ......................................................... 109
Separator Page ......................................... 98
Stack memory .......................................... 33
Stand-by ................................................... 97
STD .......................................................... 44
SUB ........................................................ 109
Sub-addressing ......................................... 71
SUPERFINE ............................................... 44
Number of calls ........................................ 18
Obtaining a public line .............................. 15
One-touch dialling ..................................... 38
One-touch dialling keys ............................. 74
Telephone directory function ..................... 39
Telephone network, connection to .............. 8
PABX ......................................................... 15
Paper jam ............................................... 117 Time ......................................................... 74
Polling protection ...................................... 57
Polling, cancel .................................... 60, 64
Polling, continuous .................................... 65
Polling, multiple ........................................ 62
Polling, single polling ................................. 61
Power Saver ............................................. 97
Toner........................................................... 7
TOSHIBA code .......................................... 57
Transmission header ................................. 93
Transmission report ..................... 71, 83, 112
Transmission reports ................................. 81
Transmission speed ............................. 49, 71
Earth key ................................................... 15
ECM .................................................. 46, 107
Edit groups ................................................ 79
Error codes ............................................. 112
Error messages ............................... 110, 111
Extension ................................................ 118
Printer unit .................................................. 5 Transmission, delayed ............................... 71
Problems, with reception ........................ 115 Transmission, delete ................................. 55
Problems, with transmission.................... 114 Transmission, important ............................ 35
Program selection list................................ 81 Transmission, protected .................... 48, 107
Protected transmission ............................ 107 TTI ............................................................ 93
Pulse dialling method ................................ 14
FINE .......................................................... 44
Flash key ................................................... 15
GREY......................................................... 44
Group dialling ............................................ 40
Group, free ............................................... 40
Groups ...................................................... 77
PWD ....................................................... 109 U-FINE ....................................................... 44
User name ................................................ 12
Warning lamps............................................ 2
GB
120
Index
TOSHIBA TF 631
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