TM
Xperia in Business
Email and apps
Read about how XperiaTM devices manage email
and synchronisation in a corporate IT environment
Exchange® ActiveSync®
XperiaTM E3
IMAP4 and POP3
The Xperia™ Email application
The Xperia™ Calendar application
The Xperia™ Contacts application
Local synchronisation
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Products covered
The services and features described in this document require the following
combination of products and software versions:
XperiaTM E3
Software version (build number): 18.4.C.1.xxx
Android version: 4.4.x
Note: xxx in software versions denotes a number 001-999.
To find the software version of a device, select About phone in Settings.
Limitations to services and features
Some of the services and features described in this document might not
be supported in all countries/regions or by all networks and/or service
providers in all areas. Please contact your network operator or service
provider to determine availability of any specific service or feature and
whether additional access or usage fees apply.
Document release date
September 1, 2014
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Email and apps
Xperia™ devices support industry standards for
setting up access to email, calendar and contacts
services. With comprehensive Microsoft® Exchange
ActiveSync® support, synchronising with Microsoft®
Outlook® and Exchange Servers is easy.
To enable connection to a Microsoft
Exchange Server, Xperia™ devices
from Sony support:
• EAS 14.1 with Exchange Server 2013
• EAS 14.1 with Exchange Server 2010
SP1 & SP3
• EAS 14.0 with Exchange Server 2010
SP1
Exchange ActiveSync®
If your organisation uses Microsoft® Exchange ActiveSync® (EAS), Xperia™
devices are well prepared to work in your corporate environment. This
makes it easy for Xperia™ devices to interact with, for example, Exchange
servers, offering you full mobile flexibility with features such as push email,
calendar and contacts. Xperia™ devices support standard Microsoft®
Exchange ActiveSync® security tools, including policies for requiring
passwords in devices and enforcing encryption of device data. If you
enforce the use of passwords, users must secure their Xperia™ devices
with a PIN or an alphanumeric password.
• EAS 12.1 with Exchange Server 2007
SP1 & SP3
• EAS 12.0 with Exchange Server 2007
SP1
Once an encryption policy is implemented, users must secure their
Xperia™ devices by encrypting the content. With these two policies
enforced in mobile devices that access your organisation’s network,
your corporate mobile infrastructure will be significantly more secure.
To enforce the protection of sensitive information, Xperia™ devices
have support for policies that enforce encrypted email with S/MIME in
Microsoft® Exchange ActiveSync®. Xperia™ devices also support access
authentication to Microsoft Exchange Servers via Microsoft® Exchange
ActiveSync® using digital certificates, or a user name and password.
• EAS 2.5 with Exchange Server 2003
SP2
Sync policies supported:
• Allow HTML email
• Max HTML email body truncation size
• Max email body truncation size
• Allow desktop sync
• Attachments enabled
• Max attachment size
• Max email age filter
• Max calendar age filter
• Require manual sync while roaming
There is support for a wide range of Microsoft® Exchange ActiveSync®
Mobile Device Management (MDM) features in Xperia™ devices. To protect
data on a mobile device which has been lost, Xperia™ devices support
features for remotely locking devices and wiping their content over the air.
Password policies supported:
• Password recovery enabled
• Require password
• Allow simple password
• Min password length
• Min password complex characters
• Require alphanumeric password
• Max password failed attempts
• Restrict password history
• Password expiration
As a supplement to enforcing device policies, IT administrators using
Microsoft Exchange Server 2010 can control which EAS-enabled devices
are allowed to connect to their Exchange Servers. This is done using a
feature called Allow/Block/Quarantine list (ABQ). MDM and Microsoft®
Exchange ActiveSync® policies allow IT administrators to control and
manage features in devices, for example, remote wipe, passwords,
encryption and camera use, whereas the ABQ list determines which
devices are allowed to connect to a Microsoft Exchange Server. By using
the Unapproved in ROM application list policy, blacklisted applications can
be blocked from being run on the device.
• Max inactivity time lock
When using Microsoft® Exchange ActiveSync® for mail services with
Exchange Server, the Global Address List (GAL) is available. This is a
centrally-managed address book containing, for example, all individual
email addresses, meeting rooms and distribution groups in your
organisation. The peak-time feature in Xperia™ devices allows you to set
an individual time range when messages will be sent and received to avoid
the untimely reception of mail and high-rate periods in a network. Out-of-
Office notifications can also be set directly on the device.
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Email and apps
Device policies and commands
supported:
IMAP4 and POP3
Xperia™ devices support IMAP4 and POP3 email protocols, meaning that
most standard types of email accounts can be used with the Xperia™
Email application. Setting up IMAP4 or POP3 accounts is made easier
by the auto-discovery feature in the Xperia™ Email application, which
configures most accounts in just a few steps – the user only has to enter
the email address and password for the account. The peak-time feature in
Xperia™ devices described above can also be used for IMAP3 and POP3
accounts.
• Allow Wi-Fi®
• Allow Bluetooth™
• Allow storage card
• Allow browser
• Allow tethering
• Allow text messaging
• Unapproved in ROM application list
• Require signed S/MIME messages
• Require encrypted S/MIME messages
• Require signed S/MIME algorithm
• Require encryption S/MIME algorithm
• Require storage card encryption
• Require device encryption
• Add/remove EAS account
• Add/remove email account
• Allow desktop sync
The Xperia™ Email application
Users can access all their different email accounts and messages
using the Email app in Xperia™ devices. The Email app supports email
encryption through SSL/TLS, enabling a secure communication channel
between the Xperia™ device and the email server. With S/MIME, the
content of email messages can also be secured. Emails can be managed
in separate account inboxes or in one combined inbox, giving both control
and a clear overview of all emails. The Xperia™ Email app supports full-
text search of all messages, including those synched to the device or
those left on the server. The user can sort emails by, for example, sender,
subject or read/unread status or choose to view email in threads, for easy
overview. The Xperia™ Email application can display HTML mail, giving
you content-rich emails that include pictures and extended use of fonts.
• Allow camera
• Allow / Block / Quarantine (ABQ) list
• Prompt new password
• Lock device
• Wipe device
The Xperia™ Calendar application
Xperia™ devices are equipped with an efficient calendar which is perfectly
suited for business. It’s designed to enable users to quickly create, answer
and get an overview of invitations and schedules. Users can access
several calendars and synchronise them using direct push to get up-to-
the-minute schedule status. The calendars can also be synced separately
according to the preferences for each calendar. If you work with multiple
accounts, you can view them separately or in one combined view.
You can manage your tasks from within the calendar and let the Xperia™
Calendar application keep track of your to-do lists. Tasks in the Xperia™
device can be synchronised with the Exchange Server to make them
available on other computers and devices.
The Xperia™ Calendar supports the smart search feature, which lets you
perform a full-text search to find appointments that match the search
based on single words in the appointment text, subject or email address.
For organisations that provide Microsoft® Exchange ActiveSync®, users
can benefit from the centrally-managed Global Address List (GAL) that
gives as-you-type suggestions of individual email addresses, meeting
rooms or distribution groups when you create or update appointments.
With Exchange Server 2010 and later versions, users can verify attendee
availability before setting up a meeting.
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Email and apps
The Xperia™ Contacts application
Local Sync with the help from PC
Companion enables the following use
cases:
With the Xperia™ Contacts application users can view contacts from
multiple accounts all in one place, or they can choose to filter contacts
by account. Contacts managed in the Xperia™ Contacts application are
available in other applications across an Xperia™ device, for example, in
most communications.
• Synchronisation with Outlook for
Enterprise, without using an EAS
solution or any Google™ Services
• Synchronisation with Lotus Notes for
Enterprise
• Synchronisation with other counter
parts (Windows Contacts etc.)
• Handling (adding, editing, modifying) of
PIM data via a computer
If your business uses Microsoft® Exchange ActiveSync®, the support for
the Global Address List (GAL) provides comprehensive searchability for
contacts in your enterprise address list. Also when searching contacts
in other accounts, or locally in the device, you can take advantage of the
smart search feature in the Xperia™ Contacts application, called Smart
Dial. With Smart Dial you enter letters or numbers that correspond to the
contact you want to call, and as you enter each letter or number, a list of
possible matches appears. The Contacts application supports the vCard
format (*.vcf), which makes it possible to import and export contact files
and to exchange vCards with other devices.
• Migration of PIM data from old to new
phone
Local synchronisation
Small- and medium-sized companies that don’t want to rely on Microsoft®
Exchange ActiveSync® or MDM solutions for synchronisation and remote
storage of information can take advantage of the free-of-charge software
from Sony Mobile made for Microsoft® Windows® computers.
In addition to being cost-effective, Xperia™ users can use the tool
made for Microsoft® Windows® to synchronise their device contacts and
calendars directly with computers or local servers. There is no need to
create accounts or to involve the Internet. Microsoft® Windows® and Mac
OS® users alike can back up and restore data locally using the same tools.
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Trademarks and acknowledgements
All product and company names mentioned herein are the trademarks or
registered trademarks of their respective owners. Any rights not expressly
granted herein are reserved. All other trademarks are property of their
respective owners.
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