Sharp Fax Machine UX 470 User Manual

MODEL

UX-470

FACSIMILE

OPERATION MANUAL

1. Installation

2. Using the Answering Machine

3. Sending Documents

4. Receiving Documents

5. Making Copies

6. Making Telephone Calls

7. Special Functions

8. Option Settings

9. Printing Reports and Lists

10. Maintenance

11. Troubleshooting

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MAINS PLUG WIRING INSTRUCTIONS

This equipment is fitted with a moulded type mains plug which incorporates a detachable fuse

cover, under no circumstances should the plug be used without the fuse cover fitted.

In the unlikely eventof the socket outletin yourhome not being compatible with the plug supplied,

cut off the mains plug and fit an appropriate type observing the wiring code below.

DANGER: The fuse from the cut-off plug should be removed and the plug should be disposed

of in a safe manner. Under no circumstances should the cut-off plug be inserted into a socket

outlet as a serious electric shock may occur.

If you are not sure how to do this, get help from a qualified electrician.

IMPORTANT

The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW:

BLUE:

BROWN:

Earth

Neutral

Live

As the colours of the wires in the mains lead of this apparatus may not correspond with the

coloured markings identifying the terminals in your plug, proceed as follows:

The wire which is coloured GREEN-AND-YELLOW must be connected to the terminal in the

plug which is marked by the letter E, or by the safety earth symbol

, or coloured green or

green-and-yellow.

The wire which is coloured BLUE must be connected to the terminal which is marked with the

letter N or coloured black.

The wire which is coloured BROWN must be connected to the terminal which is marked with the

letter L or coloured red.

This apparatus must be protected by a 13A fuse in the mains plug or distribution board.

"WARNING: THIS APPARATUS MUST BE EARTHED"

This equipment complies with the requirements of Directives 89/336/EEC and 73/23/EEC as amended by 93/68/EEC.

Dieses Gerät entspricht den Anforderungen der EG-Richtlinien 89/336/EWG und 73/23/EWG mit Änderung 93/68/EWG.

Ce matériel répond aux exigences contenues dans les directives 89/336/CEE et 73/23/CEE modifiées par la directive

93/68/CEE.

Dit apparaat voldoet aan de eisen van de richtlijnen 89/336/EEG en 73/23/EEG, gewijzigd door 93/68/EEG.

Dette udstyr overholder kravene i direktiv nr. 89/336/EEC og 73/23/EEC med tillæg nr. 93/68/EEC.

Quest’ apparecchio è conforme ai requisiti delle direttive 89/336/EEC e 73/23/EEC, come emendata dalla direttiva

93/68/EEC.

Este equipamento obedece às exigências das directivas 89/336/CEE e 73/23/CEE, na sua versão corrigida pela directiva

93/68/CEE.

Este aparato satisface las exigencias de las Directivas 89/336/CEE y 73/23/CEE, modificadas por medio de la 93/68/CEE.

Denna utrustning uppfyller kraven enligt riktlinjerna 89/336/EEC och 73/23/EEC så som kompletteras av 93/68/EEC.

Dette produktet oppfyller betingelsene i direktivene 89/336/EEC og 73/23/EEC i endringen 93/68/EEC.

Tämä laite täyttää direktiivien 89/336/EEC ja 73/23/EEC vaatimukset, joita on muutettu direktiivillä 93/68/EEC.

89/336/EEC : EMC directive 73/23/EEC : Low voltade directive 93/68/EEC : CE Mark regulation

This equipment is not designed for making emergency telephony calls

when the power fails. Alternative arrangements should be made for

access to emergency services.

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Introduction

Welcome, and thank you for

choosing a Sharp facsimile!

The features and

specifications of your new

Sharp fax are shown below.

Automatic dialling

Imaging film

Rapid Key Dialling: 5 numbers

Speed Dialling: 40 numbers

Initial starter film (included with fax machine):

10 m roll (approx. 30 A4 pages)

Replacement film:

UX-3CR 30 m roll (two rolls in

package, one roll yields approx. 95 A4

pages)

Automatic document

feeder

10 sheets max.

Memory size*:

512 KB (approx. 30 average pages with no voice

messages recorded, or 24 minutes of voice mes-

sages (including OGMs) with no documents in

memory)

Modem speed

9600 bps with automatic fallback to 7200, 4800,

or 2400 bps

Transmission time*

Reception modes

Resolution

Approx. 15 seconds (Sharp special mode)

FAX, TEL, TEL/FAX, A.M.

Horizontal:

8 lines/mm

Vertical:

Standard: 3.85 lines/mm

Fine/Halftone: 7.7 lines/mm

Super fine: 15.4 lines/mm

Note: The facsimile machine is Year 2000 compliant.

* Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

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Display

16-digit LCD display

Thermal transfer recording

64 levels

Recording system

Halftone (greyscale)

Applicable telephone line Public switched telephone network / PBX

Compatibility

ITU-T (CCITT) G3 mode

MH, MR, Sharp

Compression scheme

Scanning method

Sheet-feeder CIS (Contact Image Sensor)

204 mm max.

Effective printing width

Input document size

Automatic feeding:

Width: 148 to 210 mm

Length: 140 to 297 mm

Manual feeding:

Width: 148 to 210 mm

Length: 140 to 600 mm

Effective scanning width 210 mm max.

Contrast control

Copy function

Automatic/Dark selectable

Single/Multi-copy/Sort-copy (99 copies/page)

Telephone function

Standard (Cannot be used for incoming/outgoing

if power fails)

Power requirements

Operating temperature

Humidity

230 V AC, 50 Hz

5 to 35°C

Maximum: 85 %

Power consumption

Stand-by: 3.0 W

Maximum: 115 W

Dimensions

Width: 343 mm

Depth: 313 mm

Height: 312 mm

Weight

Approx. 3.4 kg

As a part of our policy of continuous improvement, SHARP reserves the right

to make design and specification changes for product improvement without

prior notice. The performance specification figures indicated are nominal

values of production units. There may be some deviations from these values

in individual units.

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Important safety information

• Do not disassemble this machine or attempt anyprocedures not described

in this manual. Refer all servicing to qualified service personnel.

• This machine must only be connected to a 230 V, 50 Hz, earthed

(3-prong) outlet. Connecting it to any other kind of outlet may damage

the machine.

• Do not install or use the machine near water, or when you are wet. Take

care not to spill any liquids on the machine.

• Unplug the machine from the telephone socket and then the power outlet

and consult a qualified service representative if any of the following

situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power lead, and do not install the

machine where people may walk on the power lead.

• Never insert objects of any kind into slots or openings on the machine.

This could create a risk of fire or electric shock. If an object falls into the

machine that you cannot safely remove, unplug the machine and consult

a qualified service representative.

• Do notplace this machineonan unstable cart, standor table. Themachine

could be seriously damaged if it falls.

• Never install telephone wiring during a lightning storm.

• Never install telephone sockets in wet locations unless the socket is

specifically designed for wet locations.

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• Never touch uninsulated telephone wires or terminals unless the tele-

phone line has been disconnected at the network interface.

• Use caution when installing or modifying telephone lines.

• Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning.

• Do not use a telephone to report a gas leak in the vicinity of the leak.

• The socket-outlet must be installed near the equipmentand must beeasily

accessible.

Important:

• This facsimile machine is not designed for use on a line which has call

waiting, call forwarding, or certain other special services offered by

your telephone company. If you attempt to use the fax machine on a

telephone line using any of these services, you may experience errors

during transmission and reception of facsimile messages.

• This facsimile machine is not compatible with digital telephone

systems.

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Regulatory information

♦ This facsimile machine is only designed to operate in the country

where approved.

Your Sharp UX-470 Facsimile Transceiver is approved for connection to the Public

Switched Telephone Network (PSTN), it is also approved for connection via a

Private Branch Exchange (PBX), and can be used with either Loop Disconnect (LD)

or Dual Tone Multi-Frequency (DTMF) signalling.

Your facsimile machine is not suitable as an extension to some payphones or for

use on shared service lines.

REN

The Ringer Equivalence Number (REN) of your fax machine is 1.

The total number of instruments that can be connected to an exclusive line is

determined by adding the REN values of each instrument. The total should not

exceed 4.0. A telephone provided by BT is assumed to have a REN of 1 unless

otherwise marked.

Satisfactory ringer operation can not be guaranteed in installations consisting of

mixed apparatus types, even if the REN value does not exceed 4.

Emergency services

Emergency services (999) can be called from this apparatus. Please display on the

telephone the number required to access that service, together with the number of

the telephone, using the label provided.

♦ Private branch exchange (PBX) connection

Your facsimile machine is approved for connection to the Public Telephone Network

(PSTN) via compatible PBX systems. Consult your supplier for a list of suitable PBX

systems. It cannot be guaranteed that this facsimile machine will operate correctly

under all possible conditions of connection to compatible PBX systems.

This facsimile machine has been approved for use of the following facilities:

Simple telephone

Tone dialling (DTMF)

Loop disconnect (Pulse dialling)

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Memory dialling

Loudspeaking (Call Progress Monitor)

On-hook dialling

Automatic answering

Automatic dialling

Automatic clearing

Last number redial

Time break or Earth recall

Series connection of extension telephone(s)

Any other usage will invalidate the approval of the facsimile if as a result it then

ceases to comply with the standards against which approval was granted.

Series connection

When connected via series apparatus, difficulties may occasionally be experienced

when making calls to the PSTN and by both parties during telephone conversations.

If difficulties are experienced, contact the supplier or maintainer of the series

apparatus in the first instance.

While operation may be possible initially, changes to or modernisation of the

network taking place in the normal course of events may result in the facsimile

equipment being connected to a network service with which it was not designed to

be compatible. Failure of the facsimile / series apparatus to work under these

circumstances may not be the fault of the network operator.

The voltage drop introduced by your facsimile between the PSTN and the

associated apparatus at a current of 40mA d.c. is 2 volts, therefore no additional

series equipment may be connected.

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Table of Contents

Installation

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Loading the Imaging Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . 26

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Selecting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using the Answering Machine

Recording an Outgoing Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Operating the Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Recording Memos and Telephone Conversations . . . . . . . . . . . . . . . . 41

Optional Answering Machine Settings . . . . . . . . . . . . . . . . . . . . . . . . . 43

Transfer Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Override Ringing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Remote Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Sending Documents

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . . . . . 69

Receiving Documents

Using TEL/FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Substitute Reception to Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

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Making Copies

Making Telephone Calls

Special Functions

Caller ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Cover Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Batch Page Numbering. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 105

Sending Documents From Memory . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Polling (Requesting a Fax Transmission). . . . . . . . . . . . . . . . . . . . . . 109

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Option Settings

114

121

128

132

Printing Reports and Lists

10 Maintenance

11 Troubleshooting

Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Quick Reference Guide

Index

142

144

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Installation

Cha

Unpacking Checklist

Before setting up,

make sure you have

all of the following

items.

If any are missing,

contact your dealer

or retailer.

Original

document

support

Paper tray

extension

Handset

Rapid key

labels

Operation

manual

Handset

lead

Telephone

line cord

Gears (4)

Imaging film

(initial starter

roll)

Imaging

film

cartridge

Emergency

labels

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A Look at the Operation Panel

TEL FAX

A.M.

TEL/FAX

ANSWERING

SYSTEM

DIGITAL

REPEAT REC/MEMO PLAY/SKIP

SPEED

DIAL

RECEPTION

MODE

VOLUME

DOWN

ABC

JKL

DEF

GHI

MNO

RESOLUTION

FUNCTION

REDIAL

DELETE

PQRS

WXYZ

TUV

COPY/HELP

STOP

SYMBOLS

05/POLL

SPEAKER

START/MEMORY

SPEED DIAL key

Press this key to dial a 2-digit Speed Dial number.

REDIAL key

Press this key to automatically redial the last number dialled.

REPEAT key

Press this key to repeat playback of a message.

Display

This displays messages and prompts during operation and

programming.

PLAY/SKIP key

Press this key to play recorded messages. During playback, press it to

skip forward to the next message.

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A Look at the Operation Panel

RECEPTION MODE key

Press this key to select the reception mode. An arrow in the display

will point to the currently selected reception mode.

RESOLUTION key

Press this key to adjust the resolution and contrast before sending or

copying a document.

VOLUME keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at all

other times.

FUNCTION key

Press this key to select various special functions.

Panel release

Grasp this finger hold and pull toward you to open the operation panel.

11 Number keys

Use these keys to dial numbers, and enter numbers and letters during

number/name storing procedures.

SEARCH/R key

Press this key to search for an automatic dialling number, or, if you are

on a P.B.X. extension, press this key to transfer a call.

SPEAKER key

Press this key to hear the line and fax tones through the speaker before

sending a document, or dialling a voice number.

Note: This is not a speakerphone. You must pick up the handset to

talk with the other party.

REC/MEMO key

Press this key to record a phone conversation or a message.

Rapid Dial Keys

Press one of these keys to dial a fax or voice number automatically.

(Note that you must attach the Rapid Key labels.)

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A Look at the Operation Panel

DELETE key

Press this key to erase recorded messages.

STOP key

Press this key to cancel operations before they are completed.

START/MEMORY key

Press this key to send or receive a document, or to scan a document

into memory before sending it.

COPY/HELP key

When a document is in the feeder, press this key to make a copy. At

any other time, press this key to print out the Help List, a quick

reference guide to the operation of your fax.

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Connections

Points to keep in mind when setting up

Do not place the machine in

direct sunlight.

Do not place the machine near

heaters or air conditioners.

Keep dust away from the

machine.

Keep the area around the

machine clear.

About condensation

If the machine is moved from a cold to a warm place, it is possible that

condensation may form on the scanning glass, preventing proper

scanning of documents for transmission. To remove the condensation,

turn on the power and wait approximately two hours before using the

machine.

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Connections

Handset

Connect the handset as shown and place it on the handset rest.

♦ The ends of the handset lead are identical, so they will go into

either socket.

Make sure the handset

lead goes into the

socket marked with a

handset symbol on the

side of the machine!

Use the handset to

make ordinary phone

calls, or to transmit

and receive

documents manually.

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Connections

Power lead

Plug the power lead into a 230 V, 50 Hz, earthed (3-prong) AC outlet.

Caution: The mains outlet (socket outlet) should be installed near the

equipment and be easily accessable.

The machine does not

have a power on/off switch,

so the power is turned on

and off by simply plugging

or unplugging the power

lead.

Note:

If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the

power and telephone lines. Surge protectors can be purchased

from your dealer or at most telephone specialty stores.

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Connections

Telephone line cord

Insert one end of the line cord into the socket on the back of the

machine marked TEL. LINE. Insert the other end into a wall

telephone socket.

Be sure to insert the

telephone line cord into

the TEL. LINE socket.

Do not insert it into the

TEL. SET socket.

TEL.

SET

TEL.

LINE

Comments:

• Your fax is set for tone dialling. If you are on a pulse only dial line, you must

set the fax for pulse dialling by changing Option Setting 9. This procedure is

described in Chapter 8, Option Settings.

• If you are connecting the fax to a PBX, you may need to reset the fax to the

appropriate recall mode for the PBX. This is done by setting Option Setting

11 as described in Chapter 8.

• If you intend to use a computer fax modem on the same phone line, you must

reset Option Setting 12 (Fax Signal Receive) to NO in order to prevent

transmission and reception errors. This procedure is described in Chapter 8,

Option Settings.

• The facsimile machine will not ring in response to incoming calls and cannot

be used to make outgoing calls in the absence of mains power to the machine.

For this reason it is recommended that the fax is not left as the only telephone

instrument on line when in this state.

• Your fax cannot be used on a key system without the necessary adaptation of

the system. Please consult the installers of the system if this is required.

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Connections

Trays

Attach the paper tray extension.

♦ Pull the paper release plate forward. Insert the paper tray

extension horizontally into the notches in the paper tray. Rotate

the paper tray extension up until it snaps into place.

Attach the original document support.

Note: The original

document support

has a top side and a

bottom side. If you

cannot insert the

tabs on the support

into the holes, turn

the support over.

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Connections

Other devices

If desired, you can connect an extension telephone to the same line as

your fax. This can be used to make and receive calls as normal. For

details on initiating the receipt of faxes from an extension phone, see

"Receiving Dcouments" in Chapter 4.

Comments:

• More than one extension telephone may be connected to the same line as the

fax, provided the total REN value does not exceed 4.

• The TEL.SET socket (sealed with a protective cover) has been provided on

the back of the unit. The safety status of this socket is TNV, and is provided

for the connection of approved telephone equipment only where appropriate.

To ensure continued safety compliance, do not connect any other equipment

to this socket.

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Loading the Imaging Film

Your fax uses a roll of imaging film to create printed text and images.

The print head in the fax applies heat to the imaging film to transfer

ink to the paper. Follow the steps below to load or replace the film.

When replacing the

film, use a roll of Sharp

UX-3CR imaging film.

One roll can print about

95 A4 pages.

The initial starter roll

of imaging film

included with your

fax can print about

30 A4 pages.

Note: If there is paper in the paper tray, pull the paper release plate

forward and remove the paper before loading the imaging film.

1 Open the operation panel by grasping the finger hold and pulling up.

2 Pull the green release on the right side of the machine forward, and

open the print compartment cover.

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Loading the Imaging Film

If you are installing the imaging film for the first

time, go to Step 6.

3 Remove the imaging film cartridge from the print compartment

(grasp the handle at the front of the cartridge) and turn it over.

4 Remove the used film from the cartridge.

5 Remove the four green gears from the used film.

DO NOT DISCARD THE FOUR GREEN GEARS!

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Loading the Imaging Film

6 Remove the new roll of imaging film from its packaging.

• Do not yet remove the band that holds the rolls together.

7 Insert the large gear into the green end of the empty spool. Make

sure the two protrusions on the large gear fit firmly into the slots in

the end of the spool.

Insert the remaining three gears into the spools, making sure the

protrusion on each gear fits firmly into one of the slots in the end of

each spool.

• If needed, pull the spools apart slightly to allow the gears to fit (the

band will stretch).

Protrusion

Slot

Large gear

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Loading the Imaging Film

8 Insert the large gear into the large holder on the imaging film

cartridge (make sure it clicks into place), and then insert the small

gear on the other end of the spool into its holder.

9 Cut the band that holds the two spools together. Unroll the film

slightly and insert the small gears into their holders.

10 Turn the cartridge over, grasp the handle, and insert the cartridge

into the print compartment.

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Loading the Imaging Film

11 Rotate the large gear toward you until the film is taut.

12 Gently close the print compartment cover (press down on both sides

to make sure it clicks into place), and then close the operation panel.

Click!

13 Load paper in the paper tray and then press the following keys to

initialize the film.

Note: Paper must be loaded before the film can be initialized. To load

paper, see the following section, Loading the Printing Paper.

Display shows:

FUNCTION

INITIALIZE FILM

START/MEMORY

When to replace the imaging film

Replace the imaging film when the display shows:

FILM END

Use the following imaging film, which is available from your dealer or

retailer:

Sharp UX-3CR Imaging Film

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Loading Printing Paper

You can load A4 size paper in the paper tray. The maximum number

of sheets is:

♦ 60 for paper from 60 to 75 g/m

♦ 50 for paper from 75 to 90 g/m

1 Fan the paper, and then tap the edge against a flat surface to even the

stack.

2 Pull the paper release plate toward you.

3 Insert the stack of paper into the tray, print side down.

• If paper remains in the tray, take it out and combine it into a single

stack with the new paper before adding the new paper.

Be sure to load the

paper so that printing

takes place on the

print side of the

paper. Printing on the

reverse side will result

in poor print quality.

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Loading Printing Paper

4 Push the paper release plate back down.

If the paper

release plate is

not pushed down,

paper feed errors

will result.

Note: When receiving faxes or copying documents, do not allow a large

number of pages to accumulate in the output tray. This may obstruct the

outlet and cause paper jams.

5 Your fax has been set at the factory to print at normal contrast.

Depending on the type of paper you have loaded, you may find that

you obtain better print quality by changing the setting to LIGHT.

Press these keys:

FUNCTION

The display will show:

PRINT CONTRAST

Press 1 to select NORMAL or 2 to select LIGHT.

NORMAL

LIGHT

The display will show:

COPY CUT-OFF

Press the STOP key to return to the date and time display.

STOP

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Entering Your Name and Fax Number

Once you enter this

Before you can begin using

your fax, you need to enter

your name and the

telephone number of your

fax. You also need to set

the date and time.

information, it will

automatically appear

at the top of each fax

page you send.

3 key

FUNCTION key

START/MEMORY

key

# key

STOP key

Note: The imaging film and printing paper must be loaded before your

name and fax number can be entered.

FUNCTION

1 Press these keys:

The display will show:

ENTRY MODE

2 Press the # key twice:

OWN NUMBER SET

The display will show:

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Entering Your Name and Number

3 Press the START/MEMORY key.

START/MEMORY

The display will show:

ENTER FAX #

4 Enter your fax number by pressing the number keys. Up to 20 digits

can be entered.

• To insert a space between digits, press the # key. To insert a "+",

press the key.

• If you make a mistake, press the SEARCH/R key to move the

cursor back to the mistake and then enter the correct number. The

new number will replace the old number.

Example:

Cursor: A dark square mark in the display that indicates where a number

or letter will be entered.

5 Press the START/MEMORY key to enter the fax number in

memory.

START/MEMORY

The display will show: ENTER YOUR NAME

6 Enter your name by pressing the number keys as shown in the

following chart. Up to 24 characters can be entered.

• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the

cursor.

SPEAKER

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7

7 7

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Entering Your Name and Fax Number

A =

B =

C =

J =

S =

K =

T =

U =

L =

M =

N =

D =

E =

F =

G =

H =

I =

V =

W =

X =

O =

P =

Q =

R =

Y =

Z =

SPACE =

DEF

ABC

SPEED DIAL

Press this key to delete the letter

highlighted by the cursor.

MNO

GHI

JKL

TUV

REDIAL

Press this key to change case.

WXYZ

PQRS

Press this key to move

the cursor to the left.

SYMBOLS

SPEAKER

Press this key to move

the cursor to the right.

Press either key repeatedly to select

one of the following symbols:

./!"#$%&’() +,-:;<=>?@[ ¥]^_ {|}→←

7 Press the START/MEMORY key to save your name in memory.

START/MEMORY

The display will show:

SECURITY SELECT

8 Press the STOP key to return to the date and time display.

STOP

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Setting the Date and Time

The date and time

appear in the display

and reports, and are

printed at the top of

every page you fax.

3 key

FUNCTION key

START/MEMORY

key

STOP key

key

Note: The imaging film and printing paper must be loaded before the date

and time can be set.

FUNCTION

1 Press these keys:

The display will show:

ENTRY MODE

2 Press the key three times.

The display will show:

DATE & TIME SET

Note: The fax is Year 2000 compliant.

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Setting the Date and Time

3 Press the START/MEMORY key.

START/MEMORY

• The currently set date will appear in the display.

4 Enter a two-digit number for the day ("01" to "31").

• To correct a mistake, press the SPEED DIAL key to move the

cursor back to the mistake, and then enter the correct number.

Example: the 5th

5 Enter a two-digit number for the month ("01" for January, "02" for

February, "12" for December, etc.).

Example: January

6 Enter the year (four digits).

Example: 1999

7 Enter a two-digit number for the hour ("00" to "23") and a two-digit

number for the minute ("00" to "59").

Example: 9:25

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Setting the Date and Time

8 Press the START/MEMORY key to start the clock.

START/MEMORY

The display will show:

STORE JUNK #

9 Press the STOP key to return to the date and time display.

STOP

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Selecting the Reception Mode

Your fax machine has four modes for receiving incoming calls and

faxes:

TEL mode:

This mode is the most convenient for receiving phone calls. Faxes can

also be received; however, all calls must first be answered by picking

up the fax’s handset or an extension phone connected to the same line.

FAX mode:

Select this mode when you only want to receive faxes on your line.

The fax machine will automatically answer all calls and receive

incoming faxes.

TEL/FAX mode:

This mode is convenient for receiving both faxes and voice calls.

When a call comes in, the fax will detect whether it is a voice call

(including manually dialled fax transmissions), or an automatically

dialled fax. If it is a voice call, the fax will make a special ringing

sound to alert you to answer. If it is an automatically dialled fax

transmission, reception will begin automatically.

A.M. mode:

Select this mode when you are out and want the built-in answering

machine to answer all calls. Voice messages will be recorded, and fax

messages will be received automatically.

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Selecting the Reception Mode

Setting the reception mode

Press the RECEPTION MODE key until the arrow in the display

points to the desired mode.

RECEPTION MODE key

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

TEL FAX

14 FEB 10:30

RECEPTION

MODE

TEL/FAX A.M.

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

Note: A.M. mode cannot be selected unless a general outgoing

message has been recorded as explained in Chapter 2.

For more information on receiving faxes in TEL, TEL/FAX and FAX

modes, see Chapter 4, Receiving Documents. For more information on

using A.M. mode, see Chapter 2, Using the Answering Machine.

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Volume Adjustment

You can adjust the

volume of the speaker

and ringer using the

UP and DOWN keys.

DOWN key

UP key

SPEAKER key

Speaker

1 Press the SPEAKER key.

SPEAKER

2 Press the UP or DOWN key.

DOWN

3 When the display shows the desired

volume level, press the SPEAKER

key to turn off the speaker.

SPEAKER

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Volume Adjustment

Ringer

1 Press the UP or DOWN key. (Make

sure the SPEAKER key has not been

pressed and the handset is not lifted.)

Display:

RINGER: HIGH

RINGER: MIDDLE

RINGER: LOW

DOWN

• The ringer will ring once at the

selected level, then the date and

time will reappear in the display.

RINGER:OFF OK ?

2 If you selected RINGER:OFF OK ?,

press the START/MEMORY key.

START/MEMORY

Note: When set to TEL mode, the fax machine will ring even if the

ringer is turned off. When set to TEL/FAX mode, the special "pseudo

ringing" sound will be generated if the machine detects a voice call or

manually dialled fax.

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Using the

Answering Machine

Cha

The UX-470’s built-in answering machine allows you to receive both

voice messages and fax transmissions while you are out.

To use the answering

machine, record an

outgoing message and

then set the reception

mode to A.M. when you

go out.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays

after answering a call to inform callers that they can leave a message

or send a fax.

♦ The general message box must warn callers that no further

recording is possible if one long beep followed by four

consecutive short beeps are heard.

Example:

"Hello. You’ve reached the ABC company. No one is available to take

your call right now. Please leave a message after the beep or press

your facsimile Start key to send a fax. If while recording a message

you should hear one long beep followed by four consecutive short

beeps, no more recording is possible. Thank you for calling."

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press the # key.

The display will show:

OGM RECORDING

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Recording an Outgoing Message

3 Press the START/MEMORY key.

START/MEMORY

4 Press 1 to select GENERAL. (If you

are recording a message for the

TRANSFER

GENERAL

Transfer function explained later in

this chapter, press 2 for TRANSFER.)

5 Press the REC/MEMO key, and then

speak facing the "MIC" mark on the

lower left corner of the machine at a

distance of about 30 cm.

REC/MEMO

• The outgoing message can be up to

60 seconds long. The outgoing

message for the Transfer function

can be up to 15 seconds long.

• While recording, the display will

show the time remaining to record.

6 When finished, press the STOP key.

STOP

• If your message exceeds the time

limit or more than 6 seconds of

silence is detected, recording will

stop automatically.

7 Press the STOP key twice to return to

STOP

the date and time display.

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Recording an Outgoing Message

To listen to the outgoing message

To listen to the outgoing message, follow Steps 1 through 4 of the

above procedure to select the message, and then press the

PLAY/SKIP key to listen to it. To return to the date and time display,

press the STOP key twice. Note that the general outgoing message

cannot be erased. If you need to change it, simply repeat the recording

procedure. (The Transfer message can be deleted by pressing the

DELETE key after selecting it as explained above.)

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Operating the Answering Machine

Activating the answering machine

Activate the answering machine before you go out as follows:

Press the RECEPTION MODE key

until the arrow in the display points to

RECEPTION

MODE

A.M..

• The outgoing message will play

(you can stop playback by pressing

the STOP key).

FAX

A.M.

TEL

• It will not be possible to set the

reception mode to A.M. if a general

TEL/FAX

outgoing message has not been

recorded.

When the reception mode is set to A.M., the UX-470 will answer

incoming calls after two rings if it has received at least one incoming

message, or after four rings if no messages have been received. (For

more information, see Toll Saver in Remote Operations in this

chapter.)

Note: If the memory is full from messages previously recorded, MEMORY

IS FULL will appear in the display. To set the reception mode to A.M., you

must first erase some or all of the stored messages.

Note: In A.M. mode, the machine will automatically switch to fax

reception if it detects a period of silence longer than six seconds after

answering a call. For this reason, if a caller pauses for this length of time

while leaving a message, they will be cut off.

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Operating the Answering Machine

Listening to received messages

When you return, the display will show the number of messages

recorded. Listen to the messages as follows:

1 Press the PLAY/SKIP key.

PLAY/SKIP

• If you only want to listen to new

messages (messages not previously

listened to), continue to hold the

PLAY/SKIP key down for at least

two seconds.

2 The messages will play.

• As each message plays, the date and

time of recording will appear briefly

in the display. If no messages were

received, NO MESSAGES will

appear.

• To listen to a message a second

REPEAT

time, press the REPEAT key before

playback of that message ends.

• To move back to the previous

REPEAT

message, press the REPEAT key

within 3 seconds of the beginning of

the current message.

PLAY/SKIP

• To skip forward to the next

message, press the PLAY/SKIP key.

Note: Playback will stop if you receive a call, lift the handset, or press the

STOP key.

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Operating the Answering Machine

Erasing received messages

It is important to erase received messages after you listen to them to

ensure that the memory does not become full.

• Erasing all messages: To erase all

messages, press and hold down the

DELETE

DELETE key for at least 2 seconds.

• Erasing a single message: To erase

only a single message, press the

DELETE key while the message is

being played.

Recording Memos and Telephone Conversations

You can use the REC/MEMO key to record telephone conversations

and messages for other users of the UX-470. These will be played

back together with any incoming messages when the PLAY/SKIP key

is pressed.

• Recording messages: To record a

message, hold down the

REC/MEMO

REC/MEMO key and speak facing

the "MIC" mark on the lower left

corner of the machine at a distance

of about 20 to 30 cm. When you

have finished speaking, release the

STOP key.

• Recording phone conversations:

To record a phone conversation,

hold down the REC/MEMO key

during the conversation you want to

record (while recording, you will

hear a beep every 15 seconds).

When you are finished, release the

key.

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Operating the Answering Machine

Date and time of ICMs

You can check the date and time of your received messages by

pressing the panel keys as shown below.

♦ The dates and times are also shown in the Message List, which

can be printed out as described in Chapter 9.

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show:

ICM CONFIRMATION

3 Press the START/MEMORY key.

The number of messages recorded will

appear in the display.

START/MEMORY

4 Press # or one or more times to

show the date and time of each of the

messages.

• The message number will appear

first, and then the date and time

several seconds later.

STOP

5 Press the STOP key.

Note: The recorded dates and times are cleared each time you erase the

messages.

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Optional Answering Machine Settings

Setting ICM time

Incoming messages (ICMs) are the messages which callers leave for

you on the built-in answering machine. The answering machine is set

at the factory to allow each caller a maximum of 4 minutes to leave a

message. If desired, you can change this setting to 15, 30, or 60

seconds.

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show: ICM RECORD TIME

3 Press a numeric key to select the

desired ICM recording time:

• 1: 15 seconds

• 2: 30 seconds

• 3: 60 seconds

• 4: 4 minutes

STOP

4 Press the STOP key.

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Optional Answering Machine Settings

Fax reception on A.M. failure

If the memory for recording incoming messages becomes full while

you are out, the answering machine will no longer be able to record

messages. The ON A.M. FAILURE setting is used to choose the

response of the machine to incoming calls when this happens:

♦ Automatic fax reception NO: The UX-470 will answer after 20

rings, after which it will wait to receive a remote command. Most

callers will hang up before it answers; however, when you call the

UX-470 from a remote location, you can wait until it answers,

listen to your messages, and then erase them (see Remote

Operations in this chapter).

♦ Automatic fax reception YES: The reception mode will switch to

FAX mode, allowing the UX-470 to continue to receive faxes

automatically without broadcasting an OGM on answering. With

this setting, you can still use the remote commands to listen to

your messages and erase the message memory (see Remote

Operations in this chapter).

Automatic fax reception is set to NO at the factory before shipping. If

you want to set it to YES, press the panel keys as follows:

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show: ON A.M. FAILURE

3 Press 1 to turn automatic fax reception

on, or 2 to turn it off.

STOP

4 Press the STOP key.

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Optional Answering Machine Settings

Calling Party Control detection

When a caller hangs up, your local telephone exchange will issue a

signal called a Calling Party Control (CPC) signal via the telephone

line. Your UX-470 has been set to detect this signal, and this allows it

to immediately stop recording when a caller hangs up, thereby saving

memory space and freeing you from having to listen to long periods of

inter-message silence when you play back your messages.

However, if you are a subscriber to such telephone services as Call

Waiting or Call Forwarding, signals used by these services may be

mistaken for a CPC signal, causing the machine to hang up during a

call. In this case, follow the steps below to turn off CPC detection.

Note: CPC may not operate from some types of telephone exchanges. For

this reason, periods of silence and/or telephone exchange end of call

signals may be recorded even if CPC detection is turned on.

FUNCTION

1 Press these keys:

A.M. SETTINGS

CPC DETECTION

The display will show:

2 Press these keys:

The display will show:

3 Press "1" to turn CPC detection on, or

"2" to turn it off.

4 Press the STOP key.

STOP

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Optional Answering Machine Settings

OGM only mode

If needed, you can turn off recording of incoming messages. In this

case, your outgoing message will play, but callers will not be able to

leave a message. (The machine will still receive faxes sent by

automatic dialling.)

FUNCTION

1 Press these keys:

OGM ONLY MODE

The display will show:

2 Press 1 to turn on OGM only mode, or

2 to turn it off.

3 Press the STOP key.

STOP

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Transfer Function

The Transfer function is used to make the UX-470 automatically call

you at a specified number every time it receives an incoming message.

This lets you hear your messages immediately after they come in, even

when you are at a remote location.

When you answer the telephone, you will hear your recorded message

telling you that the call is a transfer call. Enter "#", your remote code

number, and "#". The answering machine will then play back your

messages. You can also perform any of the remote operations

described in the previous section.

Note: When you hang up after a transfer call, the UX-470 will not

immediately resume normal operation. If you want the UX-470 to accept

calls immediately after a transfer call, enter " " twice before hanging up

(if you want to hang up during message playback, first enter " 0" and " #"

to stop playback, then enter " " twice).

Programming the transfer number

To use the Transfer function, you must first give the UX-470 the

number to call (the transfer number). This is done by pressing the

panel keys as follows:

FUNCTION

1 Press these keys:

A.M. SETTINGS

The display will show:

2 Press these keys:

The display will show:

TRANSFER # ENTRY

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Transfer Function

3 Press the START/MEMORY key.

START/MEMORY

4 Enter a transfer number (max. of 32

digits including pauses) by pressing

the number keys.

(Example)

5 Press the START/MEMORY key and

then the STOP key.

STOP

START/MEMORY

Recording the transfer message

The transfer message plays when you answer the telephone, and

informs you that the call is a transfer call. It can be up to 15 seconds

long. To record a transfer message, follow the steps described in

Recording an Outgoing Message in this chapter. The following is an

example:

"Hello. This is a transfer call for (YOUR NAME). Enter your remote

code number now."

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Transfer Function

Turning the Transfer function on and off

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show:

TRANSFER FUNC

3 Press 1 to turn the Transfer function

on, or 2 to turn it off.

4 Press the STOP key.

STOP

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Override Ringing

This function allows selected callers using a tone dial telephone to

override the answering machine’s outgoing message and cause the

UX-470 to make a special ringing sound, alerting you that they are

calling. This is useful when you are near the machine but only want to

talk with certain callers, taking all other calls on the answering

machine.

Programming the override code

To override the answering machine, your callers must enter a 3-digit

override code from their telephone. This code has been set to "009" at

the factory. If you want to change it, press the panel keys as shown

below.

Important!

• Make sure the override code is different from the remote code used for

remote operations.

FUNCTION

1 Press these keys:

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show: OVERRIDE CODE

3 Enter a 3-digit code number by

pressing the number keys.

(Example)

STOP

4 Press the START/MEMORY key and

then the STOP key.

START/MEMORY

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Override Ringing

Overriding the answering machine

Your callers should follow the steps below to override the answering

machine.

1 Your caller calls the UX-470 from a

tone dial telephone. When the

outgoing message begins, they should

press the "#" key on their telephone.

• The caller will hear a short beep,

and the outgoing message will stop.

2 The caller should enter the override

code and "#" by pressing the

appropriate keys on their telephone.

• If an incorrect code is entered, the

caller will hear four beeps. He or

she must re-enter the correct code

within 10 seconds or the line will be

disconnected.

(Example)

3 The UX-470 will make a special

ringing sound. Pick up the handset to

answer the call. (Note that an

extension telephone connected to the

same line will not ring.)

• If you do not answer within 30

seconds, the outgoing message will

play again and the caller can then

leave a message.

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Remote Operations

You can call the UX-470 from any tone dial telephone and play back

your messages using the remote commands. You can also use these

commands to change the reception mode and other settings.

Remote code number

To perform remote operations, you must first program a remote code

number. This number is used to prevent unauthorised people from

listening to your messages or changing the settings of your machine.

The remote code number has been set to "001" at the factory. If you

want to change it, press the panel keys as shown below.

1 Press these keys:

FUNCTION

The display will show: A.M. SETTINGS

2 Press these keys:

The display will show:

REMOTE CODE

3 Enter a 3-digit number by pressing the

number keys.

(Example)

4 Press the START/MEMORY key and

STOP

then the STOP key.

START/MEMORY

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Remote Operations

Toll Saver

When you call the UX-470 to listen to your messages, it will answer

after two rings if it has received at least one message, or after four

rings if it has not received any messages.

This allows you to save money on telephone charges, particularly if

you are calling long distance. If the machine does not answer after the

second ring, you can simply hang up before it answers, saving

yourself the cost of that call.

If you do not want to use the Toll Saver function, you can turn it off

by following the steps below. In this case, the UX-470 will answer

after the number of rings set with Option Setting 3 (see Chapter 8), the

ring setting for FAX reception mode.

1 Press these keys:

FUNCTION

The display will show: A.M. SETTINGS

2 Press these keys:

TOLL SAVER

The display will show:

3 Press 1 to turn Toll Saver on, or 2 to

turn it off.

STOP

4 Press the STOP key.

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Remote Operations

Retrieving your messages

Note: You can also access the UX-470 for remote operation when the

reception mode is set to FAX. In this case, call the UX-470, press the "#"

key immediately after it answers, and then continue from Step 2 below.

1 Call the UX-470 from a touch-tone

telephone. When your outgoing

message begins, press the "#" key on

the telephone.

• You will hear a short beep, and the

outgoing message will stop.

2 Enter your remote code number and

then # by pressing the keys on the

telephone.

• You will hear a series of beeps

equal to the number of messages

recorded, or one long beep if four or

more messages have been received.

The machine will then play back the

messages, beeping once at the end

of each message. When all

(Example)

messages have been played back,

you will hear a long beep.

• If no messages have been received,

you will hear a short beep. You can

either hang up, or perform any of

the operations described in the

following section Other remote

operations.

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Remote Operations

3 While the messages are playing, you

can do any of the following:

• Repeat: To listen to a message a

second time, press "2" and "#" on

the telephone before that message

ends. To move back to the previous

message, press "2" and "#" within

the first 3 seconds of the current

message.

• Skip forward: To skip forward to

the next message, press "5" and "#"

on the telephone.

• Stop: To stop playback, press "0"

and "#" on the telephone. After this,

you can enter any of the commands

described in the following section,

"Other remote operations".

• Play new messages: To listen to

only your new messages, first stop

playback by pressing "0" and "#",

and then press "6" and "#".

• Erase a message: To erase the

message you are currently listening

to, press "3" and "#" before it ends.

5 When you have finished listening to

your messages, you can do any of the

following:

• Erase all messages: To erase all of

your messages, press "3", "3", and

"#".

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Remote Operations

• Repeat playback: To listen to your

messages again, press "7" and "#".

• Perform other operations: You

can enter any of the commands

described in the following section,

Other remote operations.

• Hang up: If you do not erase your

messages first, they will be saved

and any new messages will be

recorded after them. If you want the

UX-470 to resume normal operation

immediately, press " " twice

before hanging up (in some cases,

particularly when the Transfer

function is used, the UX-470 may

not accept new calls for one or two

minutes after you hang up unless

you first press " " twice).

Comments:

• When a remote command is accepted by the machine, you will hear one beep.

If an incorrect command is entered, you will hear four beeps. In the latter

case, re-enter the correct command.

• When entering a command, do not pause longer than 10 seconds between

each digit. If you do, a 4-beep error signal will be issued and the digits

entered up to that point will be disregarded. In this case, re-enter the

command from the beginning.

• If you make two errors (causing two 4-beep signals to be issued) while

entering your remote code number, the line will be disconnected. This

prevents unauthorized people from attempting to guess your remote code

number.

• If you pause for longer than 10 seconds before entering a command, you will

be disconnected.

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Remote Operations

Other remote operations

After listening to your messages, you can do any of the operations

described below by pressing the appropriate keys on the telephone.

Note: The following commands cannot be entered while messages are

being played back. If you do not want to wait until playback ends to enter a

command, first stop playback by pressing "0" and "#", and then enter the

command.

Changing the fax reception mode

Select a new reception mode by

pressing the keys as follows:

• A.M. mode: "8", "1", and "#".

• FAX mode: "8", "2", and "#".

(Example)

• TEL mode: "8", "3", and "#".

Caution: In TEL mode, you will

not be able to further change the

reception mode.

• TEL/FAX mode: "8", "4", and "#".

Recording a new outgoing message

1 Press "4" and " " on the telephone.

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Remote Operations

2 When you hear a short beep, speak

into the telephone to record the new

message.

• The message can be up to 15

seconds long. After 15 seconds (or

earlier if the machine detects

silence after you finish speaking),

you will hear a beep, and the new

message will be played back.

Turning the Transfer function on or off

To turn Transfer on: Press "9", "1",

and "#" on the telephone.

(Example)

To turn Transfer off: Press "9", "2",

and "#" on the telephone.

Changing the transfer telephone number

1 Press "9", "0", and "#" on the telephone.

2 After you hear a short beep, enter the

new telephone number. When

finished, press "#".

• To insert a pause between any two

digits of the number, press " ".

(Example)

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Remote Operations

Recording a new transfer message

1 Press "9", "3", and "#" on the

telephone.

2 When you hear a short beep, speak into

the telephone to record the new

message.

• The time for the transfer message is

fixed at 15 seconds. After 15

seconds (or earlier if the machine

detects silence after you finish

speaking), you will hear a beep, and

the new message will be played

back automatically.

Recording a "Memo"

You can record a "memo" for yourself or other users of the UX-470.

The memo will be played back when incoming messages are listened

to.

1 Press " " and "#" on the telephone.

2 When you hear a short beep, speak into

the telephone to record the memo.

3 When you are finished, press "0" and

"#".

• If the UX-470 detects a certain

period of silence, it will stop

recording automatically.

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Remote Operations

OGM only mode

To turn on OGM only mode, press "1",

"1", and "#". (Your outgoing message

will play, but callers will not be able to

record a message. Faxes sent by

automatic dialling will be received).

To turn off OGM only mode, press

"1", "2", and "#".

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Sending

Documents

Cha

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document

feeder depend on whether you load one page at a time or several pages

at once.

Loading one page at a time:

210 mm

Maximum

size

Minimum

size

148 mm

140 mm

600 mm

Minimum

weight

Maximum

weight

52 g/m²

157 g/m²

Loading several pages at once:

Minimum

size

Maximum

size

148 mm

210 mm

140 mm

297 mm

Maximum

weight

Minimum

weight

52 g/m²

80 g/m²

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Transmittable Documents

Note: Letters or graphics on the edges of a document will not be scanned.

5 mm

Letters in the

shaded area will

not be scanned.

4 mm

5 mm

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light

blue ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents

before loading in the feeder. If these are not removed, they may

damage the machine.

♦ Documents which are patched, taped, torn, smaller than the

minimum size, carbon backed, easily smudged, or have a slippery

coated surface should be photocopied, and the copy loaded in the

feeder.

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Loading the Document

Up to 10 pages can be placed in the feeder at one time. The pages will

automatically feed into the machine starting from the bottom page.

♦ If you need to send or copy more than 10 pages, place the

additional pages gently and carefully in the feeder just before the

last page is scanned. Do not try to force them in, as this may cause

double-feeding or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as

the previous page is being scanned. Insert gently to prevent

double-feeding.

1 Adjust the document guides to the

width of your document.

2 Place the document face down and

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

• The feeder will draw the leading

edge of the document into the

machine. The display will show:

READY TO SEND

3 Adjust the resolution and/or contrast

RESOLUTION

setting (if desired) as explained in the

section Resolution and Contrast, then

dial the receiving machine as explained

in Sending a Fax by Normal Dialling.

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Loading the Document

Removing a document from the feeder

If you need to

remove a document

from the feeder, open

the operation panel.

Important:

Do not try to remove a document without opening the operation

panel. This may damage the feeder mechanism.

1 Open the operation panel by grasping

the finger hold and pulling up.

2 Remove the document.

3 Close the operation panel, making sure

Click!

it clicks into place.

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Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

You must adjust the

The default resolution

settings each time

setting is STANDARD

you don’t want to use

and the default

the default settings.

contrast setting is

AUTO.

Note: The resolution and contrast settings are only effective for

transmitting and copying a document. They are not effective for receiving

a document.

Resolution settings

STANDARD:

Use STANDARD for ordinary documents. This

setting gives you the fastest and most economical

transmission.

FINE:

Use FINE for documents containing small letters

or fine drawings.

SUPER FINE: Use SUPER FINE for documents containing very

small letters or very fine drawings.

HALF TONE: Use HALF TONE for photographs and

illustrations. The original will be reproduced in 64

shades of grey.

Contrast settings

AUTO

DARK

Use AUTO for normal documents.

Use DARK for faint documents.

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Resolution and Contrast

1 Load the document(s).

• The document must be loaded

before the resolution and contrast

can be adjusted.

2 Press the RESOLUTION key one or

more times until the desired resolution

and contrast settings appear in the

display.

RESOLUTION

• The first time you move through the

list of resolution settings, the

contrast setting AUTO will appear

next to each resolution setting. The

second time you move through the

list, the contrast setting DARK will

appear.

Display:

STANDARD :AUTO

FINE :AUTO

SUPER FINE :AUTO

HALF TONE :AUTO

STANDARD :DARK

FINE

:DARK

SUPER FINE :DARK

HALF TONE :DARK

Note: In order to transmit in FINE or SUPER FINE resolution, the

receiving fax machine must also have that resolution. If it doesn’t, your

machine will automatically step down to the next best available setting.

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Sending a Fax by Normal Dialling

With Normal Dialling, you pick up the handset (or press the

SPEAKER key) and dial by pressing the number keys.

♦ If a person answers, you can talk with them through the handset

before sending the fax. (If you pressed the SPEAKER key, you

must pick up the handset to talk.)

♦ Normal Dialling allows you to listen to the line and make sure the

other fax machine is responding.

1 Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired.

2 Pick up the handset or press the

SPEAKER key. Listen for the dial

SPEAKER

tone.

ABC

DEF

3 Dial the number of the receiving

machine by pressing the numeric keys.

JKL

MNO

GHI

TUV

PQRS

WXYZ

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Sending a Fax by Normal Dialling

4 Wait for the connection. Depending on

the setting of the receiving machine,

you will either hear a facsimile

reception tone or the other person will

answer.

Beep

• If the other party answers, (lift the

handset if the SPEAKER key was

pressed) ask them to press their

START/MEMORY key. This

causes the receiving machine to

issue a reception tone.

5 When you hear the reception tone,

press the START/MEMORY key.

Replace the handset if you used it.

START/MEMORY

• When transmission is completed,

the fax will beep once.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To

send a document, proceed from Step 4 of Normal Dialling. Note that

the speaker will be automatically activated when you press the

REDIAL key.

Facsimile reception tone: This is a pronounced, high-pitched tone

that the receiving machine sends to the transmitting machine to

indicate that it is ready to receive.

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Sending a Fax by Automatic Dialling

You can dial a fax or telephone number by simply pressing a Rapid

Key, or by pressing the SPEED DIAL key and entering a two-digit

number.

♦ To use Automatic Dialling, you must first store the full fax or

telephone number in your fax machine.

♦ When you store a fax or telephone number, you select a two-digit

Speed Dial number for it. 45 Speed Dial numbers are available.

Speed Dial numbers

01 through 05 are for

Rapid Key

(one-touch) Dialling.

SPEED DIAL

Speed Dial numbers

06 through 45 are for

START/MEMORY

dialling with the

SPEED DIAL key.

SPEED DIAL key

Attach the strip

of Rapid Key

labels above the

Rapid Keys.

Rapid keys

When you store a

number in a Rapid

Key, write the name

of the party on the

label.

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Sending a Fax by Automatic Dialling

Storing fax and telephone numbers for Automatic Dialling

FUNCTION

Press these keys:

The display will show: FAX/TEL # MODE

Press 1 to select SET.

FAX/TEL # SET

The display will show:

ENTER SPEED #

Enter a two-digit Speed Dial number by pressing the number keys

(01 to 05 for Rapid Key Dialling, 06 to 45 for Speed Dialling).

(Example)

Enter the fax or voice number by pressing the number keys (max. of

32 digits including pauses).

• Press the SPEED DIAL key to clear a mistake.

• If a pause is required between any of the digits to access a special

service or an outside line, press the REDIAL key. The pause will

appear as a hyphen. Several pauses can be entered in a row.

• Press the SEARCH/R key to enter a space between digits.

Press the START/MEMORY key.

START/MEMORY

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Sending a Fax by Automatic Dialling

Enter the name of the party by pressing the number keys as shown in

the chart below. Up to 20 characters can be entered.

• If you don’t want to enter a name, skip this step.

• To enter two letters in succession that require the same key, press

the SPEAKER key after entering the first letter to advance the

cursor.

SPEAKER

Example: SHARP = 7 7 7 7 7 4 4 4 2 2 7 7 7 7

7 7

A =

B =

C =

J =

S =

K =

T =

U =

L =

M =

N =

D =

E =

F =

G =

H =

I =

V =

W =

X =

O =

P =

Q =

R =

Y =

Z =

SPACE =

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to store another number, or press STOP to exit. If

the number will be used for Rapid Key Dialling, you can write the

name on the appropriate Rapid Key label.

STOP

Step 3 or

Note: Numbers stored for automatic dialling will appear on the

"Telephone Number List" printout, so this facility should not be used

to store least cost routing or system access passwords which need to

remain private.

Note: To confirm that Automatic Dialling numbers have been stored

correctly, print out the Telephone List. The procedure for doing this is

explained in Chapter 9, Printing out Reports and Lists.

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Sending a Fax by Automatic Dialling

Storing area codes and access codes

You can also store an area code or access code in a Rapid Key or

Speed Dial number. To use this number to dial, see Chain Dialling in

Chapter 6, Making Telephone Calls.

Note: An area code or access code stored in a Rapid Key or Speed Dial

number can only be used if the handset is lifted or the SPEAKER key

pressed before dialling.

Clearing numbers

FUNCTION

Press these keys:

The display will show:

FAX/TEL # MODE

Press 2 to select CLEAR.

Enter the Speed Dial number that you want to clear by pressing the

number keys.

(Example)

Press the START/MEMORY key.

START/MEMORY

Return to Step 3 to clear another number, or press STOP to exit.

STOP

Step 3 or

Making changes

To make changes in a number previously stored, repeat the storing

procedure. Select the Speed Dial number for which you want to make

changes in Step 3, and then change the number and/or name when they

appear in the display (Steps 4 and 6, respectively).

♦ A lithium battery keeps automatic dialling numbers in memory

The machine uses a lithium battery to keep automatic dialling numbers and

other programmed data in memory when the power is turned off. Battery

power is consumed primarily when the power is off. With the power kept

continuously off, the life of the battery is about 5 years. If the battery dies,

have your dealer or retailer replace it. Do not try to replace it yourself.

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Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been stored for Automatic Dialling

as a Speed Dial number from 01 to 05, you can dial it by pressing the

corresponding Rapid Key.

1 Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

desired.

RESOLUTION

2 Press the Rapid Key corresponding to

the desired Speed Dial number.

• The name of the receiving party will

appear in the display. If no name

was stored, the fax number will

appear. (If the name or number is

incorrect, press the STOP key.)

• The document will be automatically

transmitted once the connection is

made.

Example: To dial Speed

Dial number 01, press

Rapid Key 01.

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Sending a Fax by Automatic Dialling

Speed Dialling

Speed Dialling can be used to dial any number that has been stored for

Automatic Dialling.

1 Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

desired.

RESOLUTION

2 Press the SPEED DIAL key and then

SPEED DIAL

enter the two digits of the Speed Dial

number by pressing the number keys.

• To enter numbers 1 through 9, first

enter 0 and then the number.

(Example)

3 Check the display. If the name or

number shown is correct, press the

START/MEMORY key. (If not,

press the STOP key and then repeat

Step 2.)

START/MEMORY

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Sending a Fax by Automatic Dialling

Direct Keypad Dialling

You can also enter a full number with the number keys and then press

the START/MEMORY key to begin dialling. You can use this

method to dial a full number when you don’t need to speak to the

other party before faxing.

1 Load the document(s).

The display will show:

READY TO SEND

RESOLUTION

• Set the resolution and/or contrast if

desired.

2 Enter the number of the receiving

ABC

DEF

machine by pressing the numeric keys.

JKL

MNO

GHI

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key. The pause will

appear as a hyphen. Several pauses

can be entered in a row.

TUV

PQRS

WXYZ

3 Check the display. If the number of the

receiving machine shown is correct,

press the START/MEMORY key.

• If it is not correct, press the STOP

key to backspace and clear one digit

at a time, and then re-enter the

correct digit(s).

START/MEMORY

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Sending a Fax by Automatic Dialling

Using the SEARCH/R key

If you can’t remember the Rapid Key or Speed Dial number in which

you have stored a particular fax number, you can search for the

number by following the steps below. Once you have found the

number, you can dial it and transmit the loaded document by simply

pressing the START/MEMORY key.

1 Load the document(s).

The display will show:

READY TO SEND

RESOLUTION

• Set the resolution and/or contrast if

desired.

2 Press the SEARCH/R key and then

the 1 key.

3 Enter the first letter of the stored name

by pressing the appropriate number

key (the key which corresponds to the

required letter) one or more times until

the letter appears in the display. If the

name begins with a special character or

number, press 1.

ABC

DEF

JKL

MNO

GHI

TUV

PQRS

WXYZ

• If you can’t remember the first

letter, go to Step 4 (you will scroll

through the list from the beginning).

• If a name wasn’t stored for the

number, press 0. This will cause

numbers, not names, to appear when

you scroll.

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Sending a Fax by Automatic Dialling

4 Press the # key or the key to scroll

through the names (numbers if you

pressed 0). Stop when the desired

name appears in the display.

• If no names have been stored that

begin with the entered letter, you

will scroll from the next name, in

alphabetical order, in the list. If no

names/numbers have been stored at

all, NO DATA will appear.

5 Press the START/MEMORY key.

The document will be automatically

transmitted once the connection is

made.

START/MEMORY

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and

the line is busy, the machine will automatically redial the number. Up

to 2 redialling attempts will be made at intervals of 5 minutes.

♦ To stop automatic redialling, press the STOP key.

♦ If desired, you can change the number of times the machine

redials with Option Setting 5, and the interval at which redialling

takes place with Option Setting 4. See Chapter 8, Option Settings.

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Receiving

Documents

Cha

Using TEL/FAX Mode

Press the

RECEPTION MODE

key until the arrow in

the display points to

TEL/FAX.

RECEPTION

MODE

FAX

TEL

TEL/FAX A.M.

When the reception mode is set to TEL/FAX, your fax automatically

answers all calls on 1 ring. After answering, your fax monitors the line

for about 5 seconds to see if a fax tone is being sent.

♦ If your fax detects a fax tone (this means that the call is an

automatically dialled fax), it will automatically begin reception of

the incoming document.

♦ If your fax doesn’t detect a fax tone (this means that the call is a

voice call or manually dialled fax), it will make a ringing sound

(called pseudo ringing) for 15 seconds to alert you to answer. If

you don’t answer within this time, your fax will send a fax tone to

the other machine to allow the calling party to send a fax manually

if they desire.

Comments:

• Only the fax will alert you to voice calls or manually dialled faxes by pseudo

ringing. An extension phone connected to the same line will not ring after the

connection has been made. The handset of a parallel extension telephone can,

however, be picked up to answer the call. To stop pseudo ringing once the

handset is lifted, press "#" key on the dial pad of the phone (this is only

possible from a tone dial phone). If pseudo ringing is not cancelled in this

way, the fax machine will send fax tones down the line, rendering

conversation impossible.

• The duration of pseudo ringing can be adjusted with Option Setting 10. See

Chapter 8, Option Settings.

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Receiving Documents

• You can change the number of rings on which the machine answers calls by

changing Option Setting 3. (See Chapter 8, Option Settings.)

Using FAX Mode

Press the

RECEPTION MODE

key until the arrow in

the display points to

FAX.

RECEPTION

FAX

A.M.

TEL

MODE

TEL/FAX

When the reception mode is set to FAX, the machine will

automatically answer all calls on 1 ring and receive incoming faxes.

1 ring

Fax reception

♦ You can change the number of rings on which the machine

answers calls by changing Option Setting 3. (See Chapter 8,

Option Settings.)

♦ If you pick up the handset before the machine answers, you can

talk to the other party and/or receive a document as described in

Using TEL mode.

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Receiving Documents

Using A.M. Mode

Press the

RECEPTION MODE

key until the arrow in

the display points to

A.M.

RECEPTION

MODE

FAX

A.M.

TEL

TEL/FAX

In A.M. mode, your fax machine will automatically receive voice

messages and faxes. See Chapter 2 for more details.

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Receiving Documents

Using TEL Mode

Press the

RECEPTION MODE

key until the arrow in

the display points to

TEL.

RECEPTION

MODE

FAX

A.M.

TEL

TEL/FAX

When the reception mode is set to TEL, you must answer all calls

using the fax machine’s handset or an extension phone connected to

the same line.

Answering with the fax’s handset

1 Pick up the handset when the machine rings.

2 If you hear a fax tone, wait until the display shows RECEIVING and

then replace the handset.

Beep

RECEIVING

Note: If you have set Option

Setting 12 (Fax signal receive) to

NO, press the START/MEMORY

key to begin reception.

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Receiving Documents

3 If the other party first talks and then wants to send a fax, press the

START/MEMORY key after speaking (press your

START/MEMORY key before the sender presses their Start key).

• Make sure that the display shows RECEIVING, then replace the

handset.

RECEIVING

START/MEMORY

Answering with an extension phone

1 Answer the extension phone when it rings.

2 If you hear a soft fax tone, wait until your fax responds (the

extension phone will go dead if it is connected to your fax, or you

will hear pronounced, high-pitched tones if the phone is connected to

a separate wall socket), then hang up.

Beep

Phone goes dead

or pronounced,

high-pitched tones

3 If the fax doesn’t respond, or if the other party first talks to you and

then wants to send a fax, press 5, , and on the extension phone

(only on a tone dial phone). This signals the fax to begin reception.

Hang up.

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Receiving Documents

Comments:

• Your fax will not accept the signal to begin reception (5

) if a document is

loaded in its feeder.

• If you have set Option Setting 12 to NO and hear a fax tone when you answer

the extension phone, you must press 5, , and if you are on a tone dial

phone, or walk over to the fax, pick up the handset, and press the

START/MEMORY key if you are on a pulse dial only phone.

• The code used to activate fax reception from a tone dial extension phone

) can be changed if desired. See Option Setting 6 (Tel/Fax Remote

Number) in Chapter 8, Option Settings.

2 in 1 Print

To save paper, you can have the size of your incoming faxes reduced

by 55%. This will allow you to receive, for example, a 2-page

document on one page (note that this may not be possible if the

document pages are longer than your printing paper). To turn on this

function, follow the steps below.

1 Press these keys:

FUNCTION

The display will show:

2 IN 1 PRINT

2 Press 1 to turn on the function, or 2 to turn it off.

YES

The display will show:

PRINT CONTRAST

STOP

3 Press the STOP key.

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Receiving Documents

Reception Ratio

The fax has been set at the factory to automatically reduce the size of

received documents to fit the size of the printing paper. This ensures

that data on the edges of the document are not cut off. If desired, you

can turn this function off and have received documents printed at full

size.

Note: If a document is too long to fit on the printing paper, the remainder

will be printed on a second page. In this case, the cut-off point may occur

in the middle of a line.

Note: Automatic reduction may not be possible if the received document is

too large, contains too many fine graphics or images, or is sent at high

resolution. In this case, the remainder of the document will be printed on a

second page.

1 Press these keys:

FUNCTION

The display will show:

RECEPTION RATIO

2 Press 1 to turn automatic reduction on, or 2 to turn it off.

AUTO

100%

If you selected AUTO, go to Step 3. If you selected 100%, go to Step

3 If you selected AUTO, select the reception ratio to be used in the

event that the memory becomes full (automatic reduction is not

possible when the memory is full). Press 1 for 93% or 2 for 100%.

93%

100%

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Receiving Documents

STOP

4 Press the STOP key.

Substitute Reception to Memory

In situations where printing is not possible, such as when your fax runs

out of paper, the imaging film needs replacement, or the paper jams,

incoming faxes will be received to memory.

When you have received a document in memory, FAX RX IN

MEMORY will appear in the display, alternating with OUT OF

PAPER, FILM END, or PAPER JAMMED. When you add paper,

replace the imaging film, or clear the jam, the stored documents will

automatically print out.

♦ If you received documents in memory because the fax ran out of

paper, be sure to add paper which is the same size as the paper

previously used. If not, the document print-out size may not match

the size of the printing paper.

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Making

Copies

Cha

Your fax can also be used to make copies. Single and multiple copies

(up to 99 per original) can be made, enabling your fax to double as a

convenient office copier.

Load the document(s) face down.

(Maximum of 10 pages.)

The display will show:

READY TO SEND

RESOLUTION

• Set the resolution and/or contrast if

desired. (The default setting for

copying is SUPER FINE.)

2 Press the COPY/HELP key.

COPY/HELP

The display will show:

COPY MODE

1: MULTI COPY

2: SORT COPY

START: COPY

♦ If you are only making one copy of the original (or of each

original) and don’t want to make a reduction or enlargement

setting, press the START/MEMORY key twice. Copying will

begin.

♦ If you are only making one copy of the original (or of each

original) and want to make an enlargement or reduction setting,

press the START/MEMORY key and go to Step 5.

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Making Copies

3 Press 1 (MULTI COPY) if you do not

want the copies sorted. Press 2 (SORT

COPY) if you want the copies sorted.

SORT

MULTI

Example of three

copies each of three

originals

Originals

Not sorted (MULTI COPY)

Sorted ^{(SORT COPY)}

The display will show:

ENTER # (01-99)

4 If you are making one copy per

original, press the START/MEMORY

key. If you are making multiple copies

per original, enter the number of copies

per original (if the number is less than

10, enter a "0" before the number).

Example: Nine

copies per original

The display will show:

COPY RATIO

5 Set the amount of reduction or

enlargement by entering a number

from 1 to 5 as shown below (or press

the START/MEMORY key to

automatically select 100%). Copying

will begin.

Example: 50%

1: AUTO (automatic size adjustment to

match the size of the printing paper)

2: 50%

3: 100% (no reduction or enlargement)

4: 125%

5: 135%

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Making Copies

Note: If you place a large number of originals in the feeder, the memory

may become full before all of them can be scanned (MEMORY IS FULL

will appear in the display). If this happens, press the START/MEMORY

key to copy the originals which have been scanned, and then repeat the

copy procedure for the remaining originals, including the original which

was being scanned when the memory became full.

Copy Cut-off

When making a copy of a document that is longer than the printing

paper, use the copy cut-off setting to select whether the remaining part

of the document will be cut off or printed on a second page. The intial

setting is YES (cut off the remainder). To change the setting, follow

the steps below.

1 Press these keys:

FUNCTION

The display will show:

COPY CUT-OFF

2 Press 1 to set copy cut-off to YES (the

remaining part of the document will

not be printed), or 2 to set copy cut-off

to NO (the remaining part will be

printed on a second page).

YES

The display will show:

INITIALIZE FILM

3 Press the STOP key to return to the

STOP

date and time display.

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Making

Cha

Telephone Calls

Your fax can be used like a regular telephone to make and receive

voice calls.

♦ To make or receive a phone call, the power must be on.

1 Pick up the handset or press the

SPEAKER key. Listen for the dial

tone.

SPEAKER

ABC

DEF

2 Dial the number using one of the

following methods:

JKL

MNO

GHI

• Normal Dialling: Enter the full

telephone number with the numeric

keys.

TUV

PQRS

WXYZ

• Rapid Key Dialling: Press the

appropriate Rapid Key.

• Speed Dialling: Press the SPEED

DIAL key, and enter the 2-digit

Speed Dial number with the

numeric keys.

3 Speak with the other party when they

answer.

• If you pressed the SPEAKER key,

pick up the handset to talk.

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Making Telephone Calls

Comments:

• While the handset of the fax is lifted (off hook), an extension phone

connected directly to the fax cannot be used to speak with the other party.

• The fax may interrupt a voice call received on an extension phone if the

reception mode is set to A.M. and there is a period of silence during the

conversation. If you are on a tone dial phone, you can prevent this by

pressing any three keys on the phone immediately after you answer. (Note:

Do not enter the code to activate fax reception: 5,

Chain Dialling

After lifting the handset, you can dial any combination of Normal

Dialling, Rapid Key Dialling and Speed Dialling numbers. For

example, if you have stored an area code or an access code for a

special service in a Rapid Key, you can press the Rapid Key for that

area code or access code, then dial the remainder of the number by

pressing a Rapid Key, pressing number keys, or pressing the SPEED

DIAL key and entering a two-digit Speed Dial number.

Using the SEARCH/R key

You can use the SEARCH/R key to search for a Rapid Key or Speed

Dial number. First search for the number as described in Using the

SEARCH/R key in Sending a Fax by Automatic Dialling in Chapter 3,

then pick up the handset or press the SPEAKER key. The number

will be dialled automatically (do not press the START/MEMORY

key).

Redial

The last number called can be redialled by pressing the REDIAL key

(it is not necessary to pick up the handset or press the SPEAKER

key). When the other party answers, pick up the handset to talk.

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Making Telephone Calls

Issuing tone signals

If you are on a pulse dial line, you can use the " " key to temporarily

issue tone signals when you press the numeric keys. This allows you

to use certain telephone services which require entering tone signals.

When you need to enter one or more tone signals, press the " " key

and then press the appropriate numeric keys.

To change back to pulse mode, simply hang up (the dialling mode

automatically changes back to the setting of Option Setting 9 when

you hang up).

PBX operations

If your fax is connected to a PBX, you can use it to perform the

following operations:

♦ Making enquiry calls: During a call, you can put the other party

on hold, make a further call to a third party, and then go back to

your original caller.

♦ Transferring calls: You can transfer a call to another number on

the same PBX without operator assistance.

Your fax is also fully compatible with British Telecom Network

Services and Telecom Eireann Phone Plus Services and can be used in

conjunction with any facility that requires a recall command.

Note: To perform PBX operations, Option Setting 11 must be set to the

appropriate recall mode for your PBX (see Chapter 8, Optional Settings).

Check your PBX manual or consult your supplier for the correct recall

mode. If you are using British Telecom Network Services or Telecomm

Eireann Phone Plus Services, Option Setting 11 must be set to time-break

recall. (This is the initial factory setting).

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Making Telephone Calls

Making enquiry calls

1 During the telephone conversation,

press the SEARCH/R key. This puts

the other party on hold.

2 When you hear the dial tone, dial the

number of the third party for the

enquiry call.

3 When you have finished the enquiry

call, you will be automatically returned

to the original caller as soon as the

third party hangs up.

Transferring calls

1 During the telephone conversation,

press the SEARCH/R key. This puts

the other party on hold.

2 When you hear the dial tone, dial the

number to which you want to transfer

the call. When the other party answers,

hang up, and the call will be

transferred.

• If the other party does not answer,

press the SEARCH/R key again to

return to the original caller.

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Special

Functions

Cha

Caller ID

If you subscribe to a caller identification service from your telephone

company, you can set your fax to display the name and number of the

caller while the fax rings.

Important:

• To use this function, you must subscribe to a caller identification

service from your telephone company.

• Your fax may not be compatible with some caller identification

services.

• Caller ID may not function if the machine is connected to a PBX.

FUNCTION

1 Press these keys:

OPTION SETTING

The display will show:

2 Press the key three times.

The display will show:

CALLER-ID

3 Press 1 to turn on Caller ID, or 2 to turn

it off.

YES

The display will show:

COVER SHEET MODE

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Caller ID

STOP

4 Press the STOP key to return to the

date and time display.

♦ Set Option Setting 3 (Number of Rings to Answer) to 2 or more

rings (see Chapter 8).

How Caller ID operates

When you receive a call, the name and/or phone number of the caller

will alternately appear in the display, beginning just before the second

ring. The information will continue to be displayed until you pick up

the handset, or until the fax answers automatically if it is in FAX

mode.

Note: At present most caller-id equipped telephone networks only

supply the caller’s number, therefore the caller’s name will only

appear providing that the caller’s name and number have been

programmed into memory.

Display example:

DOE JOHN

444-555-6666

Caller’s name

Caller’s number

Display messages

One of the following messages will appear while the fax rings if caller

information is not available.

NO SERVICE

No caller information was received from your

telephone company. Make sure that the telephone

company has activated your service.

CALLER-ID

ERROR

Noise on the telephone line prevented reception

of caller information.

WITHHELD

Caller information was not provided by the

telephone company at the caller’s request.

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Caller ID

Viewing the Caller ID list

If you subscribe to a Caller ID service and have turned on the Caller

ID function, your fax machine will keep information on the most

recent 20 calls and faxes you have received. You can view this

information, which consists of the name and number of each caller, in

the Caller ID List.

♦ After you have received 20 calls, each new call will delete the

oldest call.

Note: At present most caller-id equipped telephone networks only

supply the caller’s number, therefore the caller’s name will only

appear providing that the caller’s name and number have been

programmed into memory.

Follow the steps below to view the Caller ID List in the display. If

desired, you can immediately dial a number when it appears.

To print out the list, see Chapter 9, Printing Reports and Lists.

1 Press these keys:

REVIEWING CALLS

The display will show:

2 Press the key to scroll through the

list from the most recent call, or the #

key to scroll through the list from the

oldest call.

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Caller ID

3 If you want to dial one of the numbers

in the list, scroll through the list until

the number appears in the display.

• If you want to send a fax, load the

document and then press the

START/MEMORY key.

START/MEMORY

• If you want to make a voice call,

pick up the handset or press the

SPEAKER key. Dialing will begin

automatically. (If you pressed the

SPEAKER key, pick up the handset

when the other party answers.)

4 Press the STOP key when you have

STOP

finished viewing the list.

To delete calls from the caller list

If you want to delete a single call from the caller list, press the "0" key

while the call appears in the display. If you want to delete all calls

from the list, hold the "0" key down for at least 3 seconds while you

are viewing any number in the list.

Priority Call

If desired, you can set your fax to make a special ringing sound when

you receive a call from a designated phone number. This lets you

know immediately who is calling without having to look at the display.

To use this function, enter the desired phone number by following the

steps below (only one phone number can be entered).

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Caller ID

1 Press the keys shown at right.

PRIORITY CALL # will appear in the

display.

FUNCTION

2 Press 1 to enter a number, or 2 to clear

a number. (If you pressed 2, go to Step

4.)

3 Enter the phone number, including the

area code, by pressing the number keys

(max. of 20 digits).

(Example)

4 Press the START/MEMORY key and

STOP

then the STOP key.

START/MEMORY

Note: This facility will not work if the calling party has instructed the

telephone network to withhold their Caller ID information.

Blocking voice calls

With Caller ID turned on, you can use the Anti Junk Fax function

described in Blocking Reception of Unwanted Faxes in this chapter to

prevent voice calls as well as fax receptions (the Anti Junk Fax

function can normally only prevent faxes).

In this case, when a voice call or a fax transmission comes in from a

number you have specified as a "Junk Number", your fax will break

the connection as soon as it receives the calling phone number from

the caller ID service (before the second ring).

To use this function, set Option Setting 13 to YES as described in

Chapter 8, Option Settings, and then enter the number in the Anti Junk

Number List as explained in Blocking Reception of Unwanted Faxes in

this chapter.

Note: This function will not block a call from a number which has

been entered into the machine as the Priority Call number.

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Broadcasting

This function allows you to send the same document to as many as 20

different locations with just one operation. First store the document in

memory, then enter the numbers of the receiving machines. The

document will be transmitted to each location.

♦ You can only use Rapid Keys or Speed Dial numbers to dial the

numbers of the receiving machines.

1 Load the document(s).

The display will show:

READY TO SEND

2 Press the START/MEMORY key and

then 2.

START/MEMORY

3 Dial the receiving machines by using

one or both of the following methods.

(a maximum of 20 stations can be

selected).

• Enter one or more Speed Dial

numbers by pressing the numeric

keys.

(Example)

• Press one or more Rapid Keys.

4 Press the START/MEMORY key.

START/MEMORY

• Set the resolution and/or contrast if

RESOLUTION

desired.

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Broadcasting

5 Press the START/MEMORY key.

Transmission will begin.

• A Transaction Report is

automatically printed out after

Broadcasting is completed. Check

the "Note" column of the report to

see if any of the locations are

marked "Busy" or have a

START/MEMORY

communication error code. If so,

send the document to those locations

again.

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Cover Sheet

You can have the Fax generate a cover sheet and send it as the last

page of each of your fax transmissions.

You can select a

message.

For the recipient’s name

to appear, you must dial

using a Speed Dial or

Rapid Key number with

the name programmed.

Your name and number

must be programmed as

explained in Chapter 1.

Follow the steps below to turn on the cover sheet function. Once the

cover sheet function is turned on, cover sheets will be included with all

tranmissions until you turn it off.

1 Press these keys:

FUNCTION

The display will show:

OPTION SETTING

2 Press these keys:

The display will show:

COVER SHEET MODE

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Cover Sheet

3 Press 1 (YES) to turn on the cover

sheet function, or 2 (NO) to turn it off.

YES

The display will show:

AUTO PRINT OUT

STOP

4 Press the STOP key to return to the

date and time display.

Selecting a header message (optional)

When the cover sheet function is turned on, you can also select a

message which will appear as a header at the top of the cover sheet.

Note that the message selection is only effective for one transmission.

1 Load the document(s).

• The document must be loaded

before a message can be selected.

• The cover sheet function must be

turned on.

2 Press these keys:

FUNCTION

The display will show:

COVER SHEET HEAD

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Cover Sheet

3 Select a message by entering a number

from 1 to 4:

1: URGENT

2: IMPORTANT

(Example)

3: CONFIDENTIAL

4: PLS. DISTRIBUTE

4 Dial the receiving machine and

transmit the document.

Note: To cancel a cover sheet header setting, press the STOP key or

remove the document from the feeder.

102

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Batch Page Numbering

You can change the page numbering of the transmitted document from

simple numbering ("P.01", "P.02", etc.) to batch numbering, which

means that a slash and the total number of pages being sent are added

after each page number (for example, "P. 01/05", "P.02/05", etc.). This

allows the receiver to check for missing pages.

1 Load the document(s).

• The document must be loaded

before batch page numbering can be

set.

2 Press these keys:

FUNCTION

The display will show:

PAGE COUNTER SET

3 Enter the total number of pages ("01"

to "99") by pressing the number keys.

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted

automatically).

Example:

Eight pages

4 Dial the receiving machine and

transmit the document.

103

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Batch Page Numbering

Comments:

• If you need to cancel a batch number entry, remove the document from the

feeder or press the STOP key.

• If the number of pages actually transmitted does not coincide with the batch

number entered, the alarm will sound and PAGE COUNT ERROR will

appear in the display. PAGE E. will also appear in the NOTE column of the

Transaction Report if it has been set to print out.

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Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes

from parties which you specify. This saves paper by not printing out

unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 13 to

YES as explained in Chapter 8, and then enter the fax numbers from

which you do not want to receive faxes as shown below.

Comments:

• Up to 5 numbers can be entered in the Anti Junk Number List.

• The Anti Junk function will not operate for a number which has also been

stored as a Priority Call number.

• To clear a number from the Anti Junk Number List, you need to know the

1-digit number which identifies it. If you have forgotten this number, print

out the Anti Junk Number List as explained in Chapter 9.

1 Press the keys shown at right.

STORE JUNK # will appear in the

FUNCTION

display.

2 Press 1 to store a number in the Anti

SET

CLEAR

Junk Number List, or 2 to clear a

number from the list.

3 Storing: Enter a 1-digit number from

1 to 5. This number identifies the

fax/voice number you will store in the

next step.

(Example)

Clearing: Enter the number which

identifies the fax/voice number you

want to clear, and go to Step 5.

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Blocking Reception of Unwanted Faxes

4 Enter the full number you want to

block (max. of 20 digits).

(Example)

5 Press the START/MEMORY key.

START/MEMORY

STOP

6 Return to Step 3 to enter (or clear)

another number, or press STOP to exit.

Step 3 or

106

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Sending Documents From Memory

With this function, the original document is scanned immediately,

stored in memory, and then transmitted once the connection to the

receiving machine is made. This is convenient when transmitting to

places where the line is often busy, as it saves you from waiting to

pick up the original document and frees the feeder for other

operations. After transmission, the document will be cleared from

memory.

♦ Only one memory transmission can be set at a time.

♦ The amount of memory currently occupied appears as a

percentage in the display while the document is being scanned.

1 Load the document(s).

The display will show:

READY TO SEND

• Set the resolution and/or contrast if

RESOLUTION

desired.

2 Press the START/MEMORY key and

then 1.

START/MEMORY

The display will show:

ENTER STATION #

107

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Sending Documents From Memory

3 Enter the number of the receiving

machine using one of the following

methods:

• Press a Rapid Key.

(Example)

• Press the SPEED DIAL key and

enter a Speed Dial number.

• Enter a full telephone number by

pressing the number keys.

4 Press the START/MEMORY key if

you entered a Speed Dial number or a

full number.

START/MEMORY

• The document will be scanned and

stored in memory. Your fax will

then dial the receiving machine and

transmit the document (redialling

will be done automatically if

necessary).

If the memory becomes full...

If the memory becomes full while the document is being scanned,

MEMORY IS FULL will appear in the display.

♦ Press the START/MEMORY key if you want to transmit the

pages which have been stored up to that point in memory. The

remaining pages will be ejected from the feeder. After

transmission, the memory will be cleared and you can transmit the

remaining pages. You will also need to transmit the page which

was being scanned when the memory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

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Polling (Requesting a Fax Transmission)

Polling allows you to call another fax machine and have it send a

document (previously loaded in its feeder) to your machine without

operator assistance. In other words, the receiving fax machine, not the

transmitting fax machine, initiates the transmission. You can use your

machine to both poll and be polled by others.

To use the polling function, you must first set Rapid Key 05/POLL for

use as a polling key. This is done by changing Option Setting 14, as

described in Chapter 8, Option Settings. (Note that when Rapid Key

05/POLL is set as a polling key, it cannot be used for Rapid Key

Dialling.)

Requesting transmission

Note: Rapid Dial Keys cannot be used for polling. To dial a Rapid Dial

location, press the SPEED DIAL key and then enter the 2-digit number

corresponding to the Rapid Key.

ABC

DEF

1 Dial the fax machine you want to poll

using one of the following methods:

JKL

MNO

GHI

TUV

PQRS

WXYZ

• Pick up the handset (or press the

SPEAKER key) and dial the full

number. Wait for the fax

answerback tone.

(Example)

• Press the SPEED DIAL key and

enter a 2-digit Speed Dial number.

• Enter the full number using the

numeric keys.

2 Press Rapid Key 05/POLL.

05/POLL

• If you used the handset, replace it

when POLLING appears in the

display. Reception will begin.

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Polling (Requesting a Fax Transmission)

Being polled (polling standby)

To let another fax machine poll your machine, simply set the reception

mode to FAX, and load the document(s) to be sent.

Transmission will take place when the other fax machine calls your

machine and activates polling. Automatic reception is possible whilst

your fax is on polling standby.

Polling security

Polling Security allows you to prevent unauthorized polling of your

machine. When this function is turned on, polling will only take place

when the fax number of the polling fax machine has been entered in

your machine’s list of permitted fax numbers (called "passcode

numbers"). The number of the polling fax must also be correctly

programmed into itself for identification.

To use Polling Security, follow the steps below to turn the function

on, and then enter permitted numbers as shown on the following page.

1 Press the keys shown at right.

FUNCTION

ENTRY MODE will appear in the

display.

2 Press the # key three times.

SECURITY SELECT will appear in

the display.

3 Press 1 to turn polling security on, or 2

to turn it off.

STOP

4 Press the START/MEMORY key and

then the STOP key.

START/MEMORY

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Polling (Requesting a Fax Transmission)

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your machine’s list of permitted

numbers.

1 Press the keys shown at right.

FUNCTION

ENTRY MODE will appear in the

display.

2 Press the # key four times.

PASSCODE # MODE will appear in

the display.

3 Press 1 to store a number, or 2 to clear

a number.

4 Storing: Enter a 2-digit number from

01 to 10. This number identifies the

fax number you will store in the next

step.

(Example)

Clearing: Enter the number which

identifies the fax number you want to

clear, and go to Step 6.

5 Enter the fax number (max. of 20

digits).

(Example)

6 Press the START/MEMORY key.

START/MEMORY

STOP

7 Return to Step 4 to enter (or clear)

Step 4 or

another number, or press STOP to exit.

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Timer Operations

The Timer function allows you to set a transmission and/or polling

operation to be performed automatically at a time you specify. One

transmission operation and one polling operation can be set at the

same time, and the times they will be performed can be specified up to

24 hours in advance.

As an example, you can use this function to take advantage of

off-peak telephone rates without having to be there when the operation

is performed.

Note: Only a Speed Dial number can be used to dial the receiving machine.

Setting a timer operation

1 Press the keys shown at right.

FUNCTION

TIMER MODE will appear in the

display.

2 Press # to set a transmission operation

(SEND MODE), or to set a polling

operation (POLLING MODE).

3 Press 1 to select SET.

4 Enter the time at which you want the

operation to take place in 24-hour

format (2 digits for the hour and 2

digits for the minute).

Example: 9:25

5 Press the START/MEMORY key.

START/MEMORY

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Timer Operations

6 Enter the Speed Dial number of the

receiving fax machine.

• If this is a polling operation, go to

Step 9.

(Example)

7 Press the START/MEMORY key.

START/MEMORY

8 Adjust the resolution and/or contrast if

desired (skip to the next step if you

don’t want to change settings).

RESOLUTION

STOP

9 Press the START/MEMORY key and

then the STOP key. If this is a

transmission operation, load the

document in the feeder sometime

before the specified time of

transmission.

START/MEMORY

To cancel an operation

If you need to cancel an operation after it has been set, follow the steps

below.

1 Press the keys shown at right.

FUNCTION

TIMER MODE will appear in the

display.

2 Press # to cancel a transmission

operation, or to cancel a polling

operation.

3 Press 2 to select CLEAR.

STOP

4 Press the START/MEMORY key and

then the STOP key.

START/MEMORY

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Option

Settings

Cha

The option settings let you customise your fax to better suit your needs.

An initial setting has been made for each option at the factory. You can

change a setting by following the steps described for each option below.

First press

FUNCTION

FUNCTION and 4,

then press # or to

scroll through the

options.

Setting 1: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting is not

made with the RESOLUTION key) for transmitting documents. Press 1

(YES) to set the default resolution to FINE, or 2 (NO) to set it to STANDARD.

• Initial setting: 2

FUNCTION

Display

will show:

FINE PRIORITY

YES

STOP

GRAY SCALE LEVEL

Setting 2: GREY SCALE SETTING

This sets the grey scale used for the HALF TONE resolution setting. Press 1

for 16 levels (this gives lower quality and faster transmission) or 2 for 64

levels (this gives higher quality and slower transmission).

• Initial setting: 2

FUNCTION

until

display

shows:

Press

GRAY SCALE LEVEL

STOP

NUMBER OF RINGS

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Option Settings

Setting 3: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rings your fax allows before answering an incoming

call in FAX and TEL/FAX reception modes. Enter any number from 1 to 5.

• Initial setting: 1

FUNCTION

until

display

shows:

Press

NUMBER OF RINGS

STOP

Enter a number

from 1 to 5

RECALL INTERVAL

Setting 4: RECALL INTERVAL

This sets the amount of time your fax will wait between automatic redials

when the line is busy. Enter 01 for 1 minute, 02 for 2 minutes, etc., up to a

maximum of 15 minutes.

• Initial setting: 05

FUNCTION

until

display

shows:

Press

RECALL INTERVAL

STOP

Enter a number

from 01 to 15

RECALL TIMES

Setting 5: RECALL TIMES

This sets the maximum number of times your fax will automatically redial if

the line is busy. Enter any number from 00 to 04. (In Eire, enter any number

from 00 to 03).

• Initial setting: 02

FUNCTION

until

display

shows:

Press

RECALL TIMES

STOP

Enter a number

from 00 to 04

REMOTE RECEPTION

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Option Settings

Setting 6: TEL/FAX REMOTE NUMBER (TRANSFER CODE)

If you hear a fax tone when you answer a call on a tone dial extension phone

connected to the same line as the fax, you can make the fax begin reception by

pressing 5, , and on the phone. Use this setting if you want to use a

number other than 5 to begin fax reception. You can enter any number from 0

to 9.

• Initial setting: 5

FUNCTION

until

display

shows:

Press

TEL/FAX REMOTE #

STOP

Enter a number

from 0 to 9

REMOTE RECEPTION

Setting 7: REMOTE RECEPTION SELECT

If you don’t intend to use the above TEL/FAX REMOTE NUMBER, you can

turn detection of the number off. This will ensure that the fax never mistakenly

attempts to begin reception if it detects a signal similar to the TEL/FAX

REMOTE NUMBER while you are talking on an extension phone. Press 1 to

turn detection on, or 2 to turn detection off.

• Initial setting: 1

FUNCTION

until

display

shows:

REMOTE RECEPTION

Press

YES

STOP

TRANSACTION LIST

Setting 8: TRANSACTION REPORT PRINT SELECT

This sets the condition for printing out a Transaction Report. Enter a number

from 1 to 5 as follows:

1 (ALWAYS PRINT):

A report will be printed after each transmission,

reception, or error.

2 (ERR/TIMER/MEM): A report will be printed after an error, timer

operation, or memory operation.

3 (SEND ONLY):

4 (NEVER PRINT):

5 (ERROR ONLY):

A report will be printed only after a transmission.

A report will never be printed.

A report will be printed only after an error occurs.

• Initial setting: 3

FUNCTION

until

display

shows:

Press

TRANSACTION LIST

STOP

Enter a number

from 1 to 5

DIAL MODE

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Option Settings

Setting 9: DIAL MODE

This sets the mode of dialling. Press 1 if you are on a tone dial line, or 2 if you

are on a pulse dial line.

• Initial setting: 1

FUNCTION

until

display

shows:

Press

PULSE

DIAL MODE

TONE

STOP

PSEUDO RING DUR.

Setting 10: PSEUDO RINGING DURATION

This sets the duration of pseudo ringing when the reception mode is set to

TEL/FAX. Enter a number from 1 to 4 as follows:

Eire: Settings 3 and 4 are not available.

1 (15 SEC.):

2 (30 SEC.):

3 (60 SEC.):

4 (120 SEC.):

15 seconds

30 seconds

60 seconds

120 seconds

• Initial setting: 1

FUNCTION

until

display

shows:

Press

PSEUDO RING DUR.

STOP

Enter a number

from 1 to 4

PBX RECALL

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Option Settings

Setting 11: PBX RECALL

This sets the recall mode used for transferring calls on a PBX or utilising BT

Network services. Refer to your PBX manual or consult your supplier for the

correct setting if the factory setting is inappropriate. Enter 1 for earth recall, 2

for time break recall, or 3 for no operation.

Earth

Time break recall

No operation

• Initial setting: 2

FUNCTION

until

display

shows:

Press

PBX RECALL

STOP

Enter a number

from 1 to 3

FAX SIGNAL RX

Setting 12: FAX SIGNAL RECEIVE

Your fax will automatically begin reception if you hear a high-pitched fax tone

after answering a call. If you use a computer fax modem on the same line, you

must turn this function off in order to prevent your fax from mistakenly

attempting to receive documents sent from the computer fax modem. Press 1 to

turn the function on, or 2 to turn it off.

• Initial setting: 1

FUNCTION

until

display

shows:

Press

FAX SIGNAL RX

YES

STOP

JUNK # CHECK

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Option Settings

Setting 13: JUNK NUMBER CHECK

Press 1 to prevent reception from fax numbers entered in the Anti Junk

Number List. Press 2 to allow reception from all numbers.

• Initial setting: 2

FUNCTION

until

display

shows:

Press

JUNK # CHECK

YES

STOP

POLLING

Setting 14: POLLING

Press 1 if you want to use Rapid Key 05/POLL as a polling key. Press 2 if you

want to use it as a regular Rapid Key.

• Initial setting: 2

FUNCTION

until

display

shows:

Press

POLLING

YES

STOP

CALLER-ID

Setting 15: CALLER ID

If you subscribe to a caller ID service and want to use the Caller ID function,

press 1. To turn Caller ID off, press 2. (Caller ID is explained in more detail in

Caller ID in Chapter 7.)

• Initial setting: 2

FUNCTION

until

display

shows:

CALLER-ID

Press

YES

STOP

COVER SHEET MODE

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Option Settings

Setting 16: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet and send it

as the last page of each transmission. Press 2 (NO) to turn the function off.

• Initial setting: 2

FUNCTION

until

display

shows:

Press

COVER SHEET MODE

YES

STOP

AUTO PRINT OUT

Setting 17: ACTIVITY REPORT AUTO PRINT OUT

Press 1 to have your fax automatically print out an Activity Report once every

30 operations. (The list can still be printed out on demand when desired.) Press

2 to turn automatic print-out off.

• Initial setting: 2

FUNCTION

Display

AUTO PRINT OUT

will

show:

YES

STOP

FINE PRIORITY

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Printing

Reports and Lists

Cha

You can print out lists showing settings and information entered in the

fax. You can also have the fax automatically print out a report on

transactions after they are made. The lists and the report are described

below.

Printing a list

1 Press these keys:

FUNCTION

The display will show:

LISTING MODE

2 Press the # key or the key until the desired list appears in the

display.

3 Press the START/MEMORY key.

START/MEMORY

Activity Report

This report shows information on your most recently performed send

and receive operations (a combined maximum of 30 operations can

appear). The report is divided into two parts: the TRANSMISSIONS

ACTIVITY REPORT, which shows information on transmissions, and

the RECEPTIONS ACTIVITY REPORT, which shows information

on receptions.

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Printing Reports and Lists

♦ If Option Setting 17 (Auto Print Out) is set to YES, a report will

be automatically printed out whenever information on 30

operations has accumulated. (A report can still be printed on

demand at any time.)

♦ All information is erased after a report is printed out. If automatic

print-out is disabled and print-out has not been performed

manually for 30 operations, the information on the oldest

operation will be overwritten each time a new operation is

performed.

Explanation of headings

SENDER/ The fax number of the other machine involved in the transaction. In the case

RECEIVER of a transmission, the number dialled appears. In the case of a reception, the

programmed ID of the sending machine appears. If this machine does not

have an ID function, the communication mode will appear (for example,

"G3").

PAGES

NOTE

Number of pages transmitted or received.

OK - Transmission/reception was normal.

P.FAIL - A power failure occurred. If you have power and the problem

persists, try a different outlet. If necessary, have an electrician check your

power lines.

JAM - A problem with the paper or original document occurred. Make sure

the paper or document is loaded properly. Make sure the operation panel is

shut securely.

NO PAPER - You ran out of paper during reception.

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Printing Reports and Lists

COM.E-0 to COM.E-7 - A telephone line error prevented the transaction.

See Line Error in Chapter 11.

CANCEL - Transmission was cancelled because the STOP key was

pressed, no document was in the feeder, or the other machine requested

transmission using a function which your fax does not have. If you were

attempting to fax, make sure a document is in the feeder. If you were

receiving, contact the faxing party to see how they are trying to send to you.

Timer List

This list shows the timer operations which are currently set.

Telephone Number List

This list shows the fax and voice numbers which have been stored for

automatic dialling.

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Printing Reports and Lists

Passcode List

This list shows settings made for polling security, your name and

fax/telephone number as entered in the machine, and a sample of the

header printed at the top of every page you transmit (HEADER

PRINT).

Option Setting List

This list shows the current status of the option settings.

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Printing Reports and Lists

Anti Junk Number List

This list shows the numbers that are blocked by the Anti Junk function.

Caller ID List

This list shows information about your most recent calls (maximum of

20 calls). (This list is only available if you are using the Caller ID

function.)

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Printing Reports and Lists

A.M. Program List

This list shows the settings and codes programmed for the answering

machine.

Message List

This list shows information about the messages currently recorded in

the answering machine, including the date and time of recording, the

length, and the type (ICM or memo).

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Printing Reports and Lists

Print Setup List

This list shows the current status of the printing settings accessed by

pressing the FUNCTION key and the 6 key.

Transaction Report

This report is printed out automatically after an operation is completed

to allow you to check the result. The fax is set at the factory to print

out the report after every transmission, but you can change the setting

to have it printed out under a variety of other conditions. This is done

by changing Option Setting 8 as described in Chapter 8.

♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an

explanation of the headings.

♦ The Transaction report cannot be printed out manually.

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Cha

Maintenance

Fax print head

Clean the printing head frequently to assure optimum printing

performance.

1 First unplug the telephone line, then unplug the power lead.

2 Pull the paper release plate forward and remove the paper.

3 Open the operation panel (grasp the finger hold and pull up), and

then pull the release on the right side of the machine forward to open

the print compartment cover.

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Maintenance

4 Take the imaging film cartridge out of the print compartment and

place it on a sheet of paper.

5 Wipe the print head and roller with isopropyl alcohol.

Roller

Print head

Caution!

• Do not use benzene or thinner. Avoid touching the print head with hard

objects.

• The print head may be hot if your fax machine has just received a large

number of documents. If this is the case, allow the print head to cool prior to

cleaning.

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Maintenance

6 Place the imaging film cartridge back in the print compartment.

7 Gently close the print compartment cover (press down on both sides

to make sure it clicks into place), and then close the operation panel.

8 Reinsert the paper in the paper tray and push the paper release plate

back down.

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Maintenance

Scanning glass and rollers

Clean the scanning glass and rollers frequently to ensure the quality of

transmitted images and copies. Open the operation panel (grasp the

finger hold and pull up), and wipe the scanning glass and rollers with a

soft cloth.

♦ Make sure that all dirt and stains (such as correcting fluid) are

removed, as dirt and stains will cause vertical lines on transmitted

images and copies.

♦ Adhesive cellophane tape is useful for removal of debris from the

rollers. (Take care not to leave any pieces of tape on the rollers.)

Document

rollers

Caution: When wiping,

take care not to damage

any of the protruding

parts on the underside of

the operation panel.

Scanning glass

The housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

• Do not use benzene or thinner. These solvents may damage or discolour the

machine.

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Troubleshooting

Cha

Problems and Solutions

Line error

Problem

Check and remedy

LINE ERROR appears in

• Try the transaction again. If the error persists,

the display and/or a

transaction report is printed

out with COM. E- and a

number from 0 to 1, 2, 3, 4,

5, 6, or 7 in the NOTE

column.

check the following:

• Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no

longer than two meters.

• Make sure there are no modem devices sharing

the same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting your fax to a different telephone

line.

• If the problem still occurs, your fax machine may

need service.

Dialing and transmission problems

Problem

Check and remedy

No dial tone when you pick

up the handset or press the

SPEAKER key.

• Make sure the handset cord is connected to the

correct socket. See Handset in Connections in

Chapter 1.

• Make sure the power cord is properly plugged

Dialling is not possible.

into a power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the

wall socket.

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Problems and Solutions

• Make sure that the fax is set to the correct

dialling mode for your telephone line. See

Option Setting 9 in Chapter 8.

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has fax

paper.

• Make sure that the telephone line cord is

plugged into the TEL. LINE socket, and not the

TEL. SET socket.

• If the receiving machine is in manual mode with

no attendant, reception will not be possible.

• If the receiving machine is not a Sharp model,

make sure it is G3 compatible.

• Check the display for error messages.

• Pick up the handset and check for a dial tone.

Call the receiving machine by normal (manual)

dialling, and confirm its response.

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

• Noise on the telephone line may cause

distortion. Try sending the document again.

• Make a copy of the document on your fax. If the

copy is also distorted, your fax may have a

problem. If the problem persists, call for service.

Reception and copying problems

Problem

Check and remedy

The power is on, but no

reception takes place.

• Make sure the wall socket is connected to the

TEL. LINE socket, and not the TEL. SET socket.

• Make sure that the document is loaded properly

in the feeder of the transmitting machine. Print a

report or make a copy to confirm the printing

ability of your machine.

The printing paper comes

out blank when you try to

receive a document.

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Problems and Solutions

General print quality is poor.

• It is important to select a paper that is

appropriate for the thermal transfer printer in

your fax. We recommend using laser quality

paper that has a very smooth finish. Copier

paper will work, but it sometimes tends to yield a

lighter print quality.

• Ask the other party to send higher contrast

documents. If the contrast is still too low, your

fax may have a problem. Print a report or make

a copy to check your fax’s printing ability.

The received document is

faint.

• Noise on the telephone line may cause

distortion. Have the other party try sending the

document again.

Received images are

distorted.

• The print head may be dirty. See Fax print head

in Chapter 10.

• Make a copy of another document on your fax. If

the copy is also distorted, your fax may have a

problem. If the problem persists, call for service.

• Any dirt or material on the scanning glass will

cause spots to appear on copies and

The quality of copies is poor

and/or black spots appear.

transmitted faxes. Clean the fax print head and

the scanning glass as explained in Chapter 10.

• If reception or copying takes place continuously

for a long time, the print head may overheat.

Turn off the power and let it cool down.

Reception/copying is

interrupted.

• Make sure the operation panel and the printer

compartment cover under the operation panel

are completely closed (press down on both

sides of each). (To close the printer

A received document or

copy prints out in strips.

compartment cover, grasp the top of the

operation panel and pull to open it, and then

press down on both sides of the printer

compartment cover.)

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Problems and Solutions

General problems

Problem

Check and remedy

• Make sure the fax is plugged in and the imaging

film and paper have been loaded. (Programming

is not possible if the imaging film and printing

paper have not been loaded.) See Loading the

Imaging Film and Loading Printing Paper in

Chapter 1.

Information cannot be

programmed in the fax.

Nothing appears in the

display.

• Make sure the power cord is properly plugged

into a power outlet.

• Connect another electrical appliance to the

outlet to confirm that it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the

keys, unplug the power cord and then plug it

back in several seconds later.

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

Transmittable documents in Chapter 3).

• The fax may interrupt during a voice call if the

reception mode is set to A.M. To prevent

interruption on a tone dial extension phone,

press any three keys on the extension phone

after answering. (Note: Do not enter the code to

activate fax reception.)

Voice calls taken on an

extension phone are

interrupted by the fax.

No reception occurs when

polling is attempted.

• Make sure you have not run out of paper.

• Make sure the transmitting machine is in

automatic reception mode.

• If the transmitting machine has polling security,

make sure that your fax number has been

entered both in your machine and in the

transmitting machine.

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Display Messages

Messages and Signals

Display messages

Note: If you have turned on the Caller ID function, see Caller ID in

Chapter 7 for display messages related to Caller ID.

The answering machine’s transfer function has been

A.M. TRANSFER

COVER OPEN

turned on as explained in Transfer Function in

Chapter 2.

The print compartment cover (under the operation

panel) is open. Open the operation panel (grasp the

top and pull toward you), and then press down firmly

on both sides of the print compartment cover to close

it.

The original document is jammed. See the following

section, Clearing Paper Jams.

DOCUMENT JAMMED

FAX RX IN MEMORY

A fax has been received in memory because the

imaging film needs replacement, you have run out of

printing paper, or the paper is jammed. The fax will

print out automatically when the problem is fixed.

The imaging film may need replacement. Check the

film and replace if necessary.

FILM END

FUNCTION MODE

The FUNCTION key has been pressed.

Transmission or reception was not successful. Press

STOP to clear the message, and then try again. If the

error persists, see Line Error in Problems and

Solutions in this chapter.

LINE ERROR

An extension phone connected to the fax is being

used. Do not lift the fax’s handset or attempt

transmission at this time, as this will interrupt the

conversation on the extension phone.

LINE IS IN USE

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Display Messages

The memory is full. This may occur during fax

reception if too much data is received before the

pages can be printed out. If faxes have been

received to memory because printing is not possible

(an additional message will indicate the problem),

resolve the problem so that printing can continue

(see Substitue Reception to Memory in Chapter 4). If

you are attempting to transmit from memory, see

Sending Documents from Memory in Chapter 7.

MEMORY IS FULL

The fax is preparing or printing out a document from

memory.

MEMORY PRINTING

NO DATA

This appears if you attempt to search for an

automatic dialling number when none have been

stored.

You have tried to dial or clear a Rapid Key or Speed

Dial number that hasn’t been programmed (a full

number hasn’t been assigned to it).

NO # STORED

OUT OF PAPER

ON HOOK DIAL

You are out of printing paper (or the paper release

plate is open). Load paper as described in Loading

Printing Paper in Chapter 1.

The SPEAKER key has been pressed and the fax is

waiting for you to dial. (To return to the date and time

display, press the SPEAKER key again.)

The print head has overheated. Operation may be

continued once it cools.

OVER HEAT

The printing paper is jammed. See the following

section, Clearing Paper Jams.

PAPER JAMMED

READY TO SEND

A document has been loaded and the fax is waiting

for transmission or copying instructions.

This appears if you attempt to send a fax by

automatic dialling and the line is busy or the

receiving fax machine does not answer. Your fax

machine will automatically reattempt the call. (See

Automatic Redialling in Sending a Fax by Automatic

Dialling in Chapter 3.)

RECALLING

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Display Messages

The SEARCH/R key has been pressed. Press # or

to search for an automatic dialling number, or press

STOP to return to the data and time display. (See

Using the SEARCH/R key in Sending a Fax by

Automatic Dialling in Chapter 3.)

SEARCH DIAL

TOTAL PAGE(S) 01

Number of pages transmitted, received, or copied.

Audible signals

Indicates the end of

Continuous tone

3 seconds

transmission, reception, or

copying.

5 seconds

(1 second on,

1 second off)

Indicates incomplete

transmission, reception, or

copying.

Intermittent tone

(3 beeps)

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that the handset is

off hook.

Rapid intermittent tone

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Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or

copying, or DOCUMENT JAMMED appears in the display, first try

pressing the START/MEMORY key. If it doesn’t feed out, remove it

as follows:

Important:

Do not try to remove a document without opening the operation

panel. This may damage the feeder mechanism.

1 Open the operation panel by grasping

the finger hold and pulling up.

2 Remove the document.

3 Close the operation panel, making sure

it clicks into place.

Click!

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Clearing Paper Jams

Clearing jammed printing paper

1 Pull the paper release plate forward

and remove the paper.

2 Open the operation panel (grasp the

finger hold and pull up), and then pull

the release on the right side of the

machine forward to open the print

compartment cover.

3 Gently pull the jammed paper out of

the machine, making sure no torn

pieces of paper remain in the print

compartment or rollers.

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Clearing Paper Jams

4 Gently close the print compartment

cover (press down on both sides to

make sure it clicks into place), and

then close the operation panel.

5 Reinsert the paper in the paper tray and

push the paper release plate back down.

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QUICK REFERENCE GUIDE

ENTERING YOUR NAME

INSTALLATION

AND NUMBER

Imaging film and paper must be loaded

to perform the following operation.

Note:

FUNCTION

1. Press:

Display shows:

2. Press:

OWN NUMBER SET

TEL.

SET

TEL.

LINE

START/MEMORY

3. Enter your fax number (max. of 20 digits) by

pressing the number keys.

♦ If you make a mistake, press the SEARCH/R

key to move the cursor back to the mistake, then

enter the correct number or letter.

1. Connect the handset as shown.

2. Plug the power lead into an earthed, 230 V

outlet.

4. Press:

START/MEMORY

3. Plug one end of the telephone line into the

TEL. LINE socket on the rear of the fax, and

the other end into your telephone wall socket.

5. Enter your name by pressing the appropriate

number keys as shown below.

♦ To enter two letters in succession that require the

same key, press the SPEAKER key after enter-

ing the first letter.

RECORDING AN OUTGOING

MESSAGE

A =

B =

C =

J =

S =

K =

T =

U =

L =

M =

N =

D =

E =

F =

G =

H =

I =

V =

FUNCTION

W =

1. Press:

X =

O =

P =

Q =

R =

Y =

Display shows:

2. Press:

OGM RECORDING

Z =

SPACE =

START/MEMORY

DEF

ABC

SPEED DIAL

Deletes

Press 1 (GENERAL) to record an outgoing

message for the answering machine. Press 2

(TRANSFER) to record an outgoing message

for the Transfer function.

highlighted letter.

Upper/lower

case shift key.

Moves cursor to

the left.

MNO

GHI

JKL

TUV

REDIAL

WXYZ

PQRS

Press the REC/MEMO key, and then speak

facing the MIC mark on the lower left corner of

the machine at a distance of about 30 cm.

SYMBOLS

SPEAKER

Moves cursor to

the right.

Press either key one or more times to select

When finished, press the STOP key or re-

and enter a symbol.

place the handset.

STOP

6. When finished, press:

6. Press:

START/MEMORY

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SENDING DOCUMENTS

SETTING THE DATE AND TIME

Place your document

Imaging film and paper must be

loaded to perform the following

operation.

Note:

(up to 10 pages) face

down in the document

feeder.

Press:

FUNCTION

Normal Dialling

SPEAKER

Display shows:

DATE & TIME SET

1. Lift the handset or press

2. Dial the fax number.

Press the START/MEMORY key:

3. Wait for the reception tone (if a person an-

swers, ask them to press their Start key)

START/MEMORY

4. Press:

Enter two digits for the Day (01 through 31).

Enter two digits for the Month (01 through 12).

Enter four digits for the Year (Ex: 1999).

START/MEMORY

Rapid Key Dialling

Press the appropriate Rapid Key. Transmission

will begin automatically.

Enter two digits for the Hour (00 through 23).

Enter two digits for the Minute (00 through 59).

STOP

Speed Dialling

When finished, press:

SPEED DIAL

START/MEMORY

1. Press:

2. Enter 2-digit Speed Dial number.

3. Press:

STORING AND CLEARING

NUMBERS FOR AUTO

DIALLING

START/MEMORY

RECEIVING DOCUMENTS

Imaging film and paper must be

loaded to perform the following

operation.

Note:

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

TEL FAX

14 FEB 10:30

RECEPTION

TEL/FAX A.M.

FUNCTION

MODE

1. Press:

Press:

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

Display shows:

FAX/TEL # MODE

TEL FAX

14 FEB 10:30

TEL/FAX A.M.

Press 1 to store a number or 2 to clear a num-

ber.

FAX mode: The fax automatically answers and

receives the incoming document.

3. Enter a 2-digit Speed Dial number (from 01 to

05 for Rapid Key Dialling, or 06 to 45 for

Speed Dialling). (If you are clearing a number,

go to Step 7.

TEL mode:

Fax

tone

START/MEMORY

4. Enter the full telephone/fax number.

RECEIVING

5. Press:

START/MEMORY

TEL/FAX mode:

6. Enter the name of the location by pressing

number keys (max. of 20 characters). (Refer

to the letter entry table in ENTERING YOUR

NAME AND NUMBER.)

The fax machine automatically answers on one

ring and receives faxes. Voice calls (including

manually dialled fax transmissions) are signalled

by a special ringing sound.

STOP

7. Press:

A.M. mode: Select this mode when you go out to

START/MEMORY

receive both voice messages and faxes.

143

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Index

Display, 10

Display messages, 136

Document feeder, 63

Document guides, 63

Document restrictions, 62

Document rollers, 131

Document sizes, 61

A.M. Program List, 126

A.M. reception mode, 32, 39, 80

Activity Report, 121

Automatic printing, 120

Anti junk fax, 105

Anti Junk Fax (Anti Junk Number), 119

Anti Junk Number List, 125

Audible signals, 138

Document, maximum scanning size, 62

Auto cover sheet, 120

Extension telephone

Connecting, 18

Using, 82

Automatic dialling, 73

Automatic dialling, storing numbers, 70

Batch page numbering, 103

Broadcasting, 98

FAX reception mode, 32, 79

Fax reception on A.M. failure, 44

Fax Signal Receive, 118

Fine Resolution Priority, 114

Function key, 11

Caller ID, 93

Caller ID List, 95

Calling Party Control detection, 45

Chain Dialling, 90

Cleaning, 128, 131

Contrast, 65

Halftone, 65

Handset, 14

Housing, cleaning, 131

Copies, 86

Copy cut-off setting, 88

Copy/Help key, 12, 86

Cover sheet, 120

Imaging film, loading and replacing, 19

Incoming message time, 43

Date, setting, 29

Delete key, 12

Dial mode, 117

Dialling

Jams, clearing, 139

Junk Number Check, 119

Direct Keypad, 75

Normal, 67, 89

Rapid Key, 73, 89

Search, 76, 90

Letters, entering, 27

Line error, 132

Loading printing paper, 24

Loading the document, 63

Speed, 74, 89

Direct Keypad Dialling, 75

144

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Index

Memory

Rapid Dial keys, 11

Rapid Key Dialling, 73, 89

Rec/Memo key, 11

Recall times, 115

Recall Wait Interval, 115

Reception mode

Sending documents from, 107

Substitute reception to, 85

Message List, 126

Messages

Checking date and time, 42

Erasing, 41

Listening to, 40

A.M. mode, 32, 39, 80

FAX mode, 32, 79

Listening to remotely, 54

Setting allowed time, 43

Setting, 33

TEL mode, 32, 81

TEL/FAX mode, 32, 78

Reception mode key, 11, 33

Reception Ratio setting, 84

Redial key, 10, 68, 90

Redialling, 77, 90

Network Services, 91

Normal Dialling, 67, 89

Number keys, 11

Remote code number, 52

Remote operations, 52

Remote Reception Select, 116

Removing original document, 64

Repeat key, 10

Resolution, 65

Resolution key, 11

Ringing volume, 35

Rollers, cleaning, 131

Number of rings in auto answer mode,

115

Option Setting List, 124

Outgoing message, 36

Override Ringing, 50

Panel release, 11

Paper jams, clearing, 140

Passcode List, 124

Scanning glass, cleaning, 131

Search Dialling, 76, 90

Pauses in automatic dialling, 70, 75

PBX setting (Recall mode), 118

Phone Plus Services, 91

Play/Skip key, 10, 40

Polling, 109 - 111

Polling key, setting, 119

Print contrast setting, 25

Print head, cleaning, 128

Print Setup List, 127

SEARCH/R key, 11, 90

Sender’s name and number, entering, 26

Speaker key, 11, 34, 67, 89

Speaker volume, 34

Speed Dial key, 10, 74, 89

Speed Dialling, 74, 89

START/MEMORY key, 12

Stop key, 12

Priority Call, 96

Pseudo ring duration, 117

145

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Index

TEL reception mode, 32, 81

TEL. LINE jack, 16

TEL. SET socket, 18

TEL/FAX reception mode, 32, 78

Tel/Fax Remote Number, 116

Telephone line cord, 16

Telephone Number List, 123

Telephone, using as, 89

Time, setting, 29

Timer List, 123

Timer operations, 112

Transaction Report, 127

Transaction Report Print Select, 116

Transfer function, 47

Two-in-one printing, 83

Volume keys, 11, 34

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REMOTE OPERATION CARD

The card below is provided as a quick guide to remote operation. Cut it

out and carry it with you when you go out.

Remote Operation Guide

1. Call your fax from a touch-tone telephone, and

press

when the outgoing message begins.

2. Enter your remote code:

3. Press

4. After listening to your messages, you can either

hang up to save them, or enter one of the

commands on the reverse side.

147

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REMOTE COMMANDS

• FAX RECEPTION MODES

A.M. mode . . . . . . . . . . . . .

FAX mode . . . . . . . . . . . . .

TEL mode. . . . . . . . . . . . . .

TEL/FAX mode. . . . . . . . . .

• ^PLAYBACK

Play messages. . . . . . . . . .

Move backward/repeat. . . .

Skip forward . . . . . . . . . . . .

Stop . . . . . . . . . . . . . . . . . .

Play new messages only . .

(first stop playback)

• TRANSFER FUNCTION

Turn on. . . . . . . . . . . . . . . .

Turn off. . . . . . . . . . . . . . . .

New transfer number . . . . .

• ERASING MESSAGES

Erase single message . . . .

Erase all messages . . . . . .

(Tel.#)

• RECORDING A MEMO

Start . . . . . . . . . . . . . . . . . .

End. . . . . . . . . . . . . . . . . . .

Record transfer OGM. . . . .

To quickly disconnect. . . . .

• RECORDING A NEW OGM

• OGM ONLY MODE

Start . . . . . . . . . . . . . . . . . .

Turn on. . . . . . . . . . . . . . . .

Turn off. . . . . . . . . . . . . . . .

148

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SHARP ELECTRONICS (U.K.) LTD.

Sharp House, Thorp Road, Newton Heath, Manchester, M40 5BE

SHARP CORPORATION

PRINTED IN SPAIN

(TINSE3979FFZZ)

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