Sharp Fax Machine FO 11 User Manual
MODEL  
UX-21/UX-41/UX-61  
FO-11/FO-51/FO-71/GQ-56  
FACSIMILE  
OPERATION MANUAL  
1. Installation  
2. Sending Faxes  
3. Receiving Faxes  
4. Making Copies  
5. Making Telephone Calls  
6. Answering Machine Connection  
7. Special Functions  
8. Printing Lists  
9. Maintenance  
10. Troubleshooting  
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Introduction  
Welcome, and thank you for  
choosing a Sharp facsimile!  
The features and  
specifications of your new  
Sharp fax are shown below.  
Automatic dialling  
Fax paper  
Rapid Key Dialling: 5 numbers  
Speed Dialling: 35 numbers  
Initial starter roll (included with machine):  
10 m  
Replacement roll (not included):  
FO-20PR 30 m (12.7 mm core)  
Paper cutting method  
UX-21/UX-41/FO-11/FO-51: Tear off by hand  
UX-61/FO-71/GQ-56: Automatic cutter  
Memory size*  
448 KB (approx. 17 average pages)  
(UX-41/61 FO-51/71 GQ-56  
Only)  
Modem speed  
9,600 bps with automatic fallback to lower  
speeds.  
Transmission time*  
Resolution  
Approx. 15 seconds  
Horizontal: 8 pels/mm  
Vertical:  
Standard: 3.85 lines/mm  
Fine /Halftone: 7.7 lines/mm  
Super fine: 15.4 lines/mm  
5 pages max. (A4, 80 g/m2 paper)  
Automatic document  
feeder  
Recording system  
Thermal recording  
64 levels  
Halftone (grayscale)  
Compression scheme  
MR, MH, H2  
*Based on Sharp Standard No.1 Chart at standard resolution is Sharp special mode,  
excluding time for protocol signals (i.e., ITU-T phase C time only).  
1
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Display  
16-digit LCD display  
Applicable telephone line Public switched telephone network  
Compatibility  
ITU-T (CCITT) G3 mode  
Input document size  
Automatic feeding:  
Width: 148 to 210 mm  
Length: 140 to 297 mm  
Manual feeding:  
Width: 148 to 210 mm  
Length: 140 to 600 mm  
Effective scanning width 210 mm max.  
Effective printing width  
Contrast control  
210 mm max.  
Automatic/Dark selectable  
Reception modes  
TEL/FAX, TEL, FAX, A.M. (Note: A.M. mode  
is for connecting an answering machine)  
Copy function  
Yes  
Telephone function  
Power requirements  
Operating temperature  
Humidity  
Yes (cannot be used if power fails)  
220 - 240 V AC, 50/60 Hz  
5 - 35°C  
30 - 85% RH  
Power consumption  
Standby: 4.0 W  
Maximum: 115 W  
Dimensions  
Width: 304 mm  
Depth: 236mm  
Height: 122 mm  
Weight  
Approx. 2.6 kg  
As a part of our policy of continuous improvement, SHARP reserves the right to make design  
and specification changes for product improvement without prior notice. The performance  
specification figures indicated are nominal values of production units. There may be some  
deviations from these values in individual units.  
2
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Important safety information  
Do not disassemble this machine or attempt any procedures not described in this manual.  
Refer all servicing to qualified service personnel.  
Do not install or use the machine near water, or when you are wet. For example, do not use the  
machine near a bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement, or near a  
swimming pool. Take care not to spill any liquids on the machine.  
Unplug the machine from the telephone socket and then the power outlet and consult a  
qualified service representative if any of the following situations occur:  
- Liquid has been spilled into the machine or the machine has been  
exposed to rain or water.  
- The machine produces odors, smoke, or unusual noises.  
- The power cord is frayed or damaged.  
- The machine has been dropped or the housing damaged.  
Do not allow anything to rest on the power cord, and do not install the machine where people  
may walk on the power cord.  
This machine must only be connected to a 220 - 240 V, 50/60 Hz, earthed (3-prong) outlet.  
Connecting it to any other kind of outlet will damage the machine and invalidate the warranty.  
Never insert objects of any kind into slots or openings on the machine. This could create a risk  
of fire or electric shock. If an object falls into the machine that you cannot remove, unplug the  
machine and consult a qualified service representative.  
Do not place this machine on an unstable cart, stand or table. The machine could be seriously  
damaged if it falls.  
Never install telephone wiring during a lightning storm.  
Never install telephone sockets in wet locations unless the socket is specifically designed for  
wet locations.  
Never touch uninsulated telephone wires or terminals unless the telephone line has been  
disconnected at the network interface.  
Use caution when installing or modifying telephone lines.  
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be  
a remote risk of electric shock from lightning.  
Do not use a telephone to report a gas leak in the vicinity of the leak.  
The power outlet must be installed near the equipment and must be easily accessible.  
3
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Table of Contents  
A Look at the Operation Panel  
6
8
1. Installation  
Unpacking Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8  
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9  
Loading the Thermal Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13  
Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . 16  
Setting the Date and Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18  
Setting the Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20  
Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21  
2. Sending Faxes  
23  
Transmittable Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23  
Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24  
Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . . . . 26  
Sending a Fax by Normal Dialling . . . . . . . . . . . . . . . . . . . . . . . . . . 28  
Sending a Fax by Automatic Dialling . . . . . . . . . . . . . . . . . . . . . . . . 29  
3. Receiving Faxes  
38  
Using TEL/FAX Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38  
Using A.M. Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
Using FAX Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39  
Using TEL Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41  
Optional Reception Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43  
Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . 44  
4. Making Copies  
45  
46  
5. Making Telephone Calls  
4
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Table of Contents  
6. Answering Machine Connection  
48  
Connecting an Answering Machine . . . . . . . . . . . . . . . . . . . . . . . . . 48  
Using the Answering Machine Connection . . . . . . . . . . . . . . . . . . . . 49  
Optional A.M. Mode Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51  
7. Special Functions  
54  
Caller ID (Requires Subscription to Service) . . . . . . . . . . . . . . . . . . 54  
Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . . . . . 59  
Polling (Requesting a Fax Transmission) . . . . . . . . . . . . . . . . . . . . . 60  
8. Printing Lists  
9. Maintenance  
62  
65  
67  
10. Troubleshooting  
Problems and Solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67  
Messages and Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72  
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74  
Quick Reference Guide  
Index  
77  
78  
5
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A Look at the Operation Panel  
2
1
3
4
5
6
7
TEL  
FAX  
TEL/FAX A.M.  
SPEED  
DIAL  
ABC  
JKL  
DEF  
2
B
1
2
5
8
3
MNO  
C
GHI  
D
VOLUME  
REDIAL  
A
POLL  
E/  
4
6
STOP  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
FUNCTION  
7
9
RESOLUTION/  
COPY/  
RECEPTION MODE  
SPEAKER  
START  
HELP  
0
10  
12  
8
9
13 14  
11  
Rapid Dial keys  
Press one of these keys to dial a fax number automatically.  
1
2
Display  
Displays messages to help you operate the machine.  
FUNCTION key  
Press this key to select various special functions.  
3
4
VOLUME key  
SPEAKER  
Press this key to adjust the volume of the speaker when  
pressed, or the volume of the ringer at all other times.  
has been  
Number keys  
5
6
7
Use these keys to dial numbers, and enter numbers and letters when storing  
auto-dial numbers.  
SPEED DIAL key  
Press this key to dial a fax or voice number using an abbreviated 2-digit  
Speed Dial number.  
REDIAL key  
Press this key to automatically redial the last number dialed.  
6
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8
START key  
Press this key to begin transmission when using Speed Dialling, Direct  
Keypad Dialling, or Normal Dialling.  
STOP key  
9
Press this key to cancel an operation before it is completed.  
COPY/HELP key  
10  
When a document is in the feeder, press this key to make a copy. At any other  
time, press this key to print out the Help List, a quick reference guide to the  
operation of your fax machine.  
RESOLUTION / RECEPTION MODE key  
11  
12  
When a document is in the feeder, press this key to adjust the resolution for  
faxing or copying. At any other time, press this key to select the reception  
mode (an arrow in the display will point to the currently selected reception  
mode).  
SPEAKER key  
Press this key to listen to the line and fax tones through the speaker when  
faxing a document.  
Note: This is not a speakerphone. You must pick up the handset to talk with  
the other party.  
HOLD/SEARCH key  
Press this key to search for an auto-dial number, or, during a phone  
conversation, press this key to put the other party on hold.  
13  
14  
Panel release  
Grasp this finger hold and pull toward you to open the operation panel.  
7
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1. Installation  
Unpacking Checklist  
If any are missing,  
contact your  
dealer or retailer.  
Beforesetting up,  
make sure you  
have all of the  
following items.  
Handset  
cord  
Operation  
manual  
Original document  
Handset  
support  
Fax paper  
(Sample roll)  
Telephone  
line cord  
Paper roll  
shims  
Paper shaft  
Points to keep in mind when setting up  
Do not place the  
machine near  
heaters or air  
conditioners.  
Do not place the  
machine in direct  
sunlight.  
Keep dust away from Keep the area  
the machine.  
around the  
machine clear.  
About condensation  
If the machine is moved from a cold to a warm place, it is possible that  
condensation may form on the scanning glass, preventing proper scanning of  
documents for transmission. To remove the condensation, turn on the power  
and wait approximately two hours before using the machine.  
8
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Connections  
Connections  
Connecting the handset  
Connect the handset as shown and place it on the handset rest.  
♦ The ends of the handset cord are identical, so they will go into either  
socket.  
Make sure the handset  
cord goes into the  
socket marked with a  
handset symbol on the  
side of the machine!  
Use the handset to make ordinary  
phone calls, or to transmit and receive  
faxes manually.  
Removing the packing paper  
1 Grasp the finger hold and open the  
operation panel.  
2
Flip up the front paper guide .  
UX-21  
UX-61  
FO-71  
GQ-56  
Note: Do not  
peel off or  
bend this  
UX-41  
FO-11  
FO-51  
strip of film.  
9
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3 Remove the packing paper.  
UX-61  
FO-71  
GQ-56  
UX-21  
UX-41  
FO-11  
FO-51  
4 Flip down the front paper guide and then close the operation panel.  
UX-21  
UX-41  
FO-11  
FO-51  
UX-61  
FO-71  
GQ-56  
Connecting the power cord  
Plug the power cord into a 220 - 240 V, 50/60 Hz, earthed AC (3-prong) outlet.  
♦ When disconnecting the fax, unplug the telephone line cord before  
unplugging the power cord.  
♦ Caution:  
Do not plug the power cord into any other kind of outlet. This will damage  
the machine and is not covered under the warranty.  
The machine does not have a  
power on/off switch, so the  
power is turned on and off by  
simply plugging in or  
unplugging the power cord.  
10  
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Connections  
Connecting the telephone line cord  
Insert one end of the line cord into the socket on the back of the machine  
marked TEL. LINE. Insert the other end into a wall telephone socket.  
Dial mode:  
The fax machine is set for tone  
dialling. If you are on a pulse dial  
line, you must set the fax  
machine for pulse dialling. Press  
the keys on the operation panel  
as follows:  
TEL.  
SET  
TEL.  
LINE  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
DIAL MODE  
2 Press  
4 times.  
3 Select the dial mode:  
TONE:  
PULSE:  
1
2
STOP  
4 Press  
to exit.  
Comments:  
♦ The fax machine is not designed for use on a line which has call waiting,  
call forwarding, or certain other special services offered by your telephone  
company. If you attempt to use the fax machine in conjunction with any of  
these services, you may experience errors during transmission and  
reception of facsimile messages.  
♦ The fax machine is not compatible with digital telephone systems.  
♦ If your area experiences a high incidence of lightning or power surges, we  
recommend that you install surge protectors for the power and telephone  
lines. Surge protectors can be purchased from your dealer or at most  
telephone specialty stores.  
11  
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Connections  
Moving your fax and reconnecting  
If it is necessary to move your fax to a new location, first disconnect the  
telephone line cord before disconnecting the power cord. When reconnecting,  
it is necessary to connect the power cord before connecting the telephone line  
cord.  
Attaching the original document support  
Attach the original document support as shown below.  
Extension phone (optional)  
If desired, you can connect an extension phone to the TEL. SET socket on the  
fax.  
♦ To connect an answering machine to your fax, see page 48.  
1 Remove the seal covering the TEL. SET  
socket.  
2 Connect the extension phone line to  
the TEL. SET socket.  
TEL.  
SET  
TEL.  
LINE  
12  
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Loading the Thermal Paper  
Loading the Thermal Paper  
The fax machine’s print  
head creates text and  
images by applying heat  
to the thermal paper.  
Your fax machine prints  
incoming faxes on a  
special kind of paper  
called thermal paper.  
1 Grasp the finger hold as shown and  
pull up to open the operation panel.  
2 Flip up the front paper guide.  
UX-61  
FO-71  
GQ-56  
UX-21  
UX-41  
FO-11  
FO-51  
Press the knob to  
make sure the front  
side of the metal  
guide is down.  
3 If you are loading paper that is 210 mm  
in width, place the paper roll shims on  
each side of the paper compartment.  
(Note that Sharp recommended paper,  
including the initial roll, is 216 mm in  
width.)  
• The ribbed side of the shims should  
face in (toward each other).  
13  
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Loading the Thermal Paper  
4 Unwrap the roll of thermal paper and  
insert the paper shaft.  
5 Place the roll of thermal paper in the  
YES  
NO!  
compartment, making sure the ends of  
the paper shaft fit into the notches on  
each side of the compartment.  
• Important: The roll must be placed so  
that the leading edge of the paper  
unrolls as shown. (The paper is only  
coated on one side for printing. If the roll  
is placed backwards, the paper will  
come out blank after printing.)  
6 Insert the leading edge of the paper  
into the slot as shown. Continue to  
push the paper through the slot until it  
comes out the opening in the front of  
the machine.  
7 Make sure the paper comes out  
straight, and then flip down the paper  
guide.  
UX-21  
UX-41  
FO-11  
FO-51  
14  
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Loading the Thermal Paper  
UX-61  
FO-71  
GQ-56  
8 Close the operation panel, making sure  
it clicks into place.  
• UX-21/UX-41/FO-11/FO-51: A short  
length of the paper will feed out. Grasp  
the paper by the edge and pull upward  
to tear it off.  
Click  
• UX-61/FO-71/GQ-56: A short length of  
the paper will be cut off.  
Replacing the thermal paper  
When the paper runs out, OUT OF PAPER will appear in the display. Reception and  
copying will no longer be possible. To replace the paper, first take out the old roll,  
then load the new roll as described above.  
To assure a long life for your fax and obtain the best reproduction quality, we  
recommend that you use the following Sharp thermal paper, which is available from  
your dealer or retailer:  
FO-20PR THERMAL PAPER (30 m roll)  
The use of any other paper may result in poor copy quality and excessive build-up  
of residue on the head.  
Handling thermal paper  
Do not unpack the paper until you are ready to use it. It may become discoloured if:  
♦It is stored at high humidity or high temperature.  
♦It is exposed to direct sunlight.  
♦It comes in contact with glue, thinner, or a freshly copied blueprint.  
♦A rubber eraser or adhesive tape is used on it, or it is scratched.  
15  
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Entering Your Name and Fax Number  
Entering Your Name and Fax Number  
Before you can begin  
sending faxes, you must  
enter your name and fax  
(telephone) number. You  
also need to set the date  
and time.  
Once you enter this  
information, it will  
automatically appear  
at the top of each fax  
page you send.  
TEL FAX  
TEL/FAX A.M.  
SPEED  
DIAL  
ABC  
JKL  
DEF  
1
2
5
8
0
3
6
9
C
3
D
GHI  
MNO  
B
VOLUME  
FUNCTION  
E/POLL  
REDIAL  
A
4
STOP  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
STOP  
7
RESOLUTION/  
COPY/  
HELP  
RECEPTION MODE  
START  
SPEAKER  
FUNCTION  
START  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
2 Press  
twice.  
once.  
OWN NUMBER SET  
ENTER FAX #  
START  
3 Press  
4 Enter your fax number by pressing the number keys (max. 20 digits).  
• To insert a space between digits, press  
. To enter a “+”, press  
.
SPEED  
DIAL  
• To clear a mistake, press  
.
16  
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Entering Your Name and Fax Number  
START  
5 Press  
to enter the fax number in memory.  
6 Enter your name by pressing number keys for each letter as shown in  
the chart below. Up to 24 characters can be entered.  
SPEAKER  
Example: SHARP = 77777 444 22 7777  
77  
SPACE =  
A =  
J =  
T =  
K =  
U =  
V =  
W =  
X =  
Y =  
Z =  
B =  
L =  
M =  
N =  
O =  
P =  
Q =  
R =  
S =  
C =  
D =  
E =  
F =  
G =  
H =  
I =  
SPEAKER  
♦ To enter two letters in succession that require the same key, press  
HOLD/  
SPEAKER  
SEARCH  
after entering the first letter. (  
moves the cursor backward. )  
moves the cursor forward, and  
SPEED  
DIAL  
♦ To clear a mistake, press  
.
♦ To change case, press REDIAL . To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }  
) (  
START  
DATE & TIME SET  
7 Press  
STOP  
8 Press  
to return to the date and time display.  
17  
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Setting the Date and Time  
Setting the Date and Time  
The date and time appear  
in the display and are  
printed at the top of every  
page you fax. Set the date  
and time as shown below.  
TEL FAX  
TEL/FAX A.M.  
SPEED  
DIAL  
ABC  
JKL  
DEF  
1
2
5
8
0
3
6
9
3
C
D
GHI  
MNO  
B
VOLUME  
FUNCTION  
E/POLL  
REDIAL  
A
4
STOP  
STOP  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
7
RESOLUTION/  
COPY/  
HELP  
RECEPTION MODE  
START  
SPEAKER  
FUNCTION  
START  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
2 Press  
3 times.  
DATE & TIME SET  
The currently set date  
appears (example):  
START  
3 Press  
once.  
DATE 15-08-2002  
18  
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Setting the Date and Time  
4 Enter a two-digit number for the day (“01” to “31”).  
th  
DATE 05-08-2002  
Example: the 5  
0
5
SPEED  
DIAL  
• To correct a mistake, press  
to move the cursor back to the mistake  
and then enter the correct number.  
5 Enter a two-digit number for the month (“01” for January, “02” for  
February, “12” for December, etc.).  
Example: January  
DATE 05-01-2002  
0
1
The currently set time  
appears (example):  
6 Enter the year (four digits).  
Example: 2002  
TIME 12:19  
2
0
0
2
7 Enter a two-digit number for the hour (“00” to “23”) and a two-digit  
number for the minute (“00” to “59”).  
05-JAN 09:25  
Example: 9:25  
0
9
2
5
START  
STORE JUNK #  
8 Press  
to start the clock.  
STOP  
9 Press  
to return to the date and time display.  
19  
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Setting the Reception Mode  
Setting the Reception Mode  
Your fax has four modes for receiving incoming faxes:  
TEL mode:  
This mode is the most convenient for receiving phone calls. Faxes can also be  
received; however, all calls must first be answered by picking up the fax's  
handset or an extension phone connected to the same line.  
FAX mode:  
Select this mode when you only want to receive faxes on your line. The fax  
machine will automatically answer all calls and receive incoming faxes.  
TEL/FAX mode:  
This mode is convenient for receiving both faxes and voice calls. When a call  
comes in, the fax will detect whether it is a voice call (including manually  
dialled faxes), or an automatically dialled fax. If it is a voice call, the fax will  
make a special ringing sound to alert you to answer. If it is an automatically  
dialled fax, reception will begin automatically.  
A.M. mode:  
Use this mode only if you have connected an answering machine to the fax  
(see Chapter 6). Select this mode when you go out to receive voice messages  
in your answering machine and faxes on your fax machine.  
Setting the reception mode  
Make sure a document is not loaded in the document feeder, and then  
RESOLUTION/  
RECEPTION MODE  
press  
until the arrow in the display points to the desired mode.  
TEL FAX  
05 NOV 10:30  
TEL FAX  
TEL/FAX A.M.  
TEL/FAX A.M.  
SPEED  
ABC  
JKL  
DEF  
DIAL  
1
2
5
8
0
3
6
9
TEL FAX  
C
GHI  
MNO  
B
D
VOLUME  
FUNCTION  
E/POLL  
REDIAL  
A
4
STOP  
HOLD/  
SEARCH  
05 NOV 10:30  
PQRS  
WXYZ  
TUV  
RESOLUTION/  
7
TEL/FAX A.M.  
RESOLUTION/  
RECEPTION MODE  
COPY/  
HELP  
RECEPTION MODE  
SPEAKER  
START  
TEL FAX  
05 NOV 10:30  
TEL/FAX A.M.  
RESOLUTION/  
RECEPTION MODE  
TEL FAX  
05 NOV 10:30  
TEL/FAX A.M.  
For more information on receiving faxes in FAX, TEL, and TEL/FAX modes,  
see Chapter 3, Receiving Faxes (page 38). For more information on using  
A.M. mode, see Chapter 6.  
20  
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Volume Adjustment  
Volume Adjustment  
VOLUME  
You can adjust the volume of the speaker and ringer using  
.
VOLUME  
TEL FAX  
TEL/FAX A.M.  
SPEED  
ABC  
JKL  
DEF  
DIAL  
1
2
5
8
0
3
6
9
C
D
GHI  
MNO  
B
VOLUME  
FUNCTION  
E/POLL  
REDIAL  
A
4
STOP  
HOLD/  
SEARCH  
PQRS  
WXYZ  
TUV  
7
RESOLUTION/  
COPY/  
HELP  
RECEPTION MODE  
START  
SPEAKER  
Speaker  
SPEAKER  
VOLUME  
1 Press  
Display:  
2 Press  
one or more times to  
SPEAKER: MIDDLE  
SPEAKER: HIGH  
SPEAKER: LOW  
select the desired level.  
SPEAKER  
• Press  
again to turn off the  
speaker.  
21  
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Volume Adjustment  
Ringer  
Display:  
VOLUME  
1 Press  
to select the desired  
RINGER: LOW  
volume.  
SPEAKER  
(Make sure  
has not been  
RINGER: MIDDLE  
RINGER: HIGH  
pressed and the handset is not lifted.)  
• The ringer will ring once at the selected  
level, then the date and time will  
reappear in the display.  
RINGER: OFF OK ?  
2 If you selected RINGER: OFF OK ?,  
START  
press  
.
22  
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2. Sending Faxes  
Transmittable Documents  
Size and weight  
The size and weight of documents that you can load in the document feeder  
depend on whether you load one page at a time or several pages at once.  
Loading one page at a time:  
Loading up to 5 pages at once:  
Minimum size  
Maximum size  
Minimum size  
Maximum size  
210 mm  
210 mm  
148 mm  
148 mm  
140 mm  
140 mm  
297 mm  
600 mm  
Minimum weight Maximum weight  
Minimum weight Maximum weight  
52 g/m²  
52 g/m²  
80 g/m²  
157 g/m²  
Note: Letters or graphics on the edges of a document will not be scanned.  
Letters in the  
shaded area will  
not be scanned.  
5 mm  
5 mm  
23  
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Loading the Document  
Other restrictions  
♦ The scanner cannot recognise yellow, greenish yellow, or light blue ink.  
♦ Ink, glue, and correcting fluid on documents must be dry before they pass  
through the document feeder.  
♦ All clips, staples, and pins must be removed from documents before loading  
in the feeder. If these are not removed, they may damage the machine.  
♦ Documents which are patched, taped, torn, smaller than the minimum size,  
carbon backed, easily smudged, or have a slippery coated surface should  
be photocopied, and the copy loaded in the feeder.  
Loading the Document  
Up to 5 pages can be placed in the feeder at one time. The pages will  
automatically feed into the machine starting from the bottom page.  
♦ If you need to send or copy more than 5 pages, place the additional pages  
gently and carefully in the feeder just before the last page is scanned. Do  
not try to force them in, as this may cause double-feeding or jamming.  
♦ If your document consists of several large or thick pages which must be  
loaded one at a time, insert each page into the feeder as the previous page  
is being scanned. Insert gently to prevent double-feeding.  
1 Adjust the document guides to the  
width of your document.  
2 Insert the document face down in the  
document feeder. The top edge of the  
document should enter the feeder first.  
• READY TO SEND will appear in the  
display.  
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Loading the Document  
3 Adjust the resolution and/or contrast settings as explained in  
Resolution and Contrast below, then dial the receiving machine as  
explained on page 28.  
Removing a document from the feeder  
If you need to remove  
a document from the  
feeder, open the  
operation panel.  
Important!  
Do not try to remove a document without first releasing it as explained below. This  
may damage the feeder mechanism.  
1 Grasp the finger hold and pull up to  
open the operation panel.  
2 Remove the document.  
• If you can not remove the document,  
see Clearing a jammed document on  
page 74.  
3 Close the operation panel.  
• Press down on both front corners of the  
panel to make sure it clicks into place.  
25  
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Adjusting the Resolution and Contrast  
Adjusting the Resolution and Contrast  
If desired, you can adjust the resolution and contrast before sending a  
document.  
The default resolution  
setting is STANDARD  
and the default contrast  
setting is AUTO.  
You must adjust the  
settings each time  
you don’t want to use  
the default settings.  
Note: The resolution and contrast settings are only effective for sending a  
document. They are not effective for receiving a document.  
Resolution settings  
STANDARD  
Use STANDARD for ordinary documents. This  
setting gives you the fastest and most  
economical transmission.  
FINE  
Use FINE for documents containing small letters  
or fine drawings.  
SUPER FINE  
HALF TONE  
Use SUPER FINE for documents containing  
very small letters or very fine drawings.  
Use HALF TONE for photographs and  
illustrations. The original will be reproduced in  
64 shades of gray.  
Contrast settings  
AUTO  
DARK  
Use AUTO for normal documents.  
Use DARK for faint documents.  
26  
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Adjusting the Resolution and Contrast  
1 Load the document(s).  
• The document must be loaded before  
the resolution and contrast can be  
adjusted.  
Display:  
STANDARD :AUTO  
RESOLUTION/  
RECEPTION MODE  
2 Press  
one or more times until  
the desired resolution and contrast  
settings appear in the display.  
FINE  
:AUTO  
• The first time you move through the list  
of resolution settings, the contrast  
setting AUTO will appear next to each  
resolution setting. The second time you  
move through the list, the contrast  
setting DARK will appear.  
SUPER FINE :AUTO  
HALF TONE :AUTO  
STANDARD :DARK  
HALF TONE :DARK  
Note: In order to transmit in SUPER FINE resolution, the receiving fax machine  
must also have that resolution. If it doesn’t, your machine will automatically step  
down to the next best available setting.  
27  
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Sending a Fax by Normal Dialling  
Sending a Fax by Normal Dialling  
With Normal Dialling, you pick up the handset (or press SPEAKER ) and dial by  
pressing the number keys.  
♦ If a person answers, you can talk with them through the handset before  
sending the fax. (If you pressed SPEAKER , you must pick up the handset to  
talk.)  
♦ Normal Dialling allows you to listen to the line and make sure the other fax  
machine is responding.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
SPEAKER  
SPEAKER  
2 Pick up the handset or press  
.
Listen for the dial tone.  
or  
ABC  
DEF  
1
4
2
5
8
0
3
6
3 Dial the number of the receiving  
GHI  
JKL  
TUV  
MNO  
machine by pressing the number keys.  
WXYZ  
PQRS  
7
9
4 Wait for the connection. Depending on the setting of the receiving  
machine, you will either hear a fax tone or the other person will answer.  
• If the other party answers, ask them to press their Start key (if you pressed  
SPEAKER , pick up the handset to speak with them). This causes the receiving  
machine to issue a fax tone.  
28  
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Sending a Fax by Automatic Dialling  
START  
5 When you hear the fax tone, press  
. Replace the handset if you  
used it.  
• When transmission is completed, the fax will beep once.  
Sending a Fax by Automatic Dialling  
You can dial a fax or telephone number by simply pressing a Rapid Key, or by  
SPEED  
DIAL  
pressing the  
and entering a two-digit number.  
♦ To use Automatic Dialling, you must first store the full fax or telephone  
number in your fax machine  
♦ When you store a fax or telephone number, you select a two-digit Speed  
Dial number for it. 40 Speed Dial numbers are available.  
Speed Dial numbers  
A
01 through 05 are for  
Rapid Key (one-touch)  
Dialling.  
SPEED  
DIAL  
Speed Dial numbers  
START  
06 through 40 are for  
dialling with the  
6
0
SPEED DIAL key.  
SPEED  
DIAL  
Rapid Keys  
TEL FAX  
TEL/FAX A.M.  
SPEED  
DIAL  
ABC  
DEF  
1
2
5
8
0
3
C
GHI  
JKL  
TUV  
MNO  
B
D
VOLUME  
E/POLL  
REDIAL  
A
4
6
9
STOP  
HOLD/  
PQRS  
WXYZ  
FUNCTION  
SEARCH  
7
RESOLUTION/  
COPY/  
HELP  
START  
RECEPTION MODE  
SPEAKER  
29  
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Sending a Fax by Automatic Dialling  
Storing fax and phone numbers for automatic dialling  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
2 Press  
once.  
FAX/TEL # MODE  
3 Press  
to select SET.  
1
4 Enter a two-digit Speed Dial number by pressing the number keys (01 to  
05 for Rapid Key Dialling, 06 to 40 for Speed Dialling).  
(Example)  
0
1
5 Enter the fax or voice number by pressing the number keys. Up to 32  
digits can be entered. (Note: A space cannot be entered.)  
SPEED  
DIAL  
• To clear a mistake, press  
.
• If a pause is required between any of the digits to access a special service  
or an outside line, press REDIAL . The pause appears as a hyphen (two  
seconds per pause (South Africa: 4 seconds per pause)). Several pauses  
can be entered in a row.  
START  
6 Press  
30  
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Sending a Fax by Automatic Dialling  
7 Enter a name by pressing number keys for each letter as shown in the  
chart below. Up to 10 characters can be entered. (If you do not wish to  
enter a name, go directly to Step 8.)  
SPEAKER  
♦ Example: SHARP = 77777 444 22 7777  
77  
SPACE =  
J =  
T =  
A =  
K =  
U =  
B =  
L =  
M =  
N =  
O =  
P =  
Q =  
R =  
S =  
V =  
W =  
X =  
Y =  
Z =  
C =  
D =  
E =  
F =  
G =  
H =  
I =  
SPEAKER  
♦ To enter two letters in succession that require the same key, press  
after entering the first letter.  
♦ To change case, press REDIAL . To enter one of the following symbols, press  
or  
repeatedly: . / ! " # $ % & ’ ( ) + + , - : ; < = > ? @ [ ¥ ] ^ _ ' { | }  
) (  
START  
8 Press  
STOP  
9 Return to Step 4 to store another number, or press  
to return to  
the date and time display.  
Making changes  
To make changes in a number previously stored, repeat the programming  
procedure. Select the Rapid Key or Speed Dial number for which you want to  
make changes in Step 4, and then change the number and/or name when  
they appear in the display in Steps 5 and 7.  
Note: The fax machine uses a lithium battery to keep automatic dialling numbers  
and other programmed information in memory when the power is turned off.  
Battery power is consumed primarily when the power is off. With the power kept  
continuously off, the life of the battery is about 5 years. If the battery dies, have  
your dealer or retailer replace it. Do not try to replace it yourself.  
31  
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Sending a Fax by Automatic Dialling  
Clearing auto-dial numbers  
If you need to clear a number, follow these steps:  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
2 Press  
once.  
3 Press  
to select CLEAR.  
2
4 Enter the Speed Dial number that you want to clear by pressing the  
number keys.  
START  
5 Press  
STOP  
6 Return to Step 4 to clear another number, or press  
to return to the  
date and time display.  
Chain Dialling for area and access codes  
You can also store an area code or access code in a Rapid Key or Speed Dial  
number. To use this number to dial, see Chain Dialling in Chapter 5, Making  
Telephone Calls.  
Note: An area code or access code stored in a Rapid Key or Speed Dial  
SPEAKER  
number can only be used if the handset is lifted or the  
before dialling.  
key is pressed  
32  
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Sending a Fax by Automatic Dialling  
Sending a fax by Rapid Key Dialling  
If the number you want to dial has been stored for Automatic Dialling as a  
Speed Dial number from 01 to 05, you can dial it by pressing the  
corresponding Rapid Key.  
1 If you are sending a fax, load the  
document(s).  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Press the Rapid Key for the desired Speed Dial number as follows:  
Speed Dial 01: Rapid Key A  
Speed Dial 02: Rapid Key B  
Speed Dial 03: Rapid Key C  
Speed Dial 04: Rapid Key D  
Speed Dial 05: Rapid Key E  
A
Example:  
To dial Speed Dial  
number 01, press  
Rapid Key A.  
• The name of the receiving party will appear in the display. If no name was  
stored, the fax number will appear. (If the name or number is incorrect,  
STOP  
press  
.)  
• The document will be automatically transmitted once the connection is  
established.  
33  
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Sending a Fax by Automatic Dialling  
Sending a fax by Speed Dialling  
Speed Dialling can be used to dial any number that has been stored for  
Automatic Dialling.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
SPEED  
DIAL  
2 Press  
and then enter the Speed Dial number by pressing the  
numeric keys.  
SPEED  
DIAL  
0
8
• To enter numbers 1 through 9, first  
enter 0 and then the number.  
(Example)  
START  
3 Check the display. If the name or number shown is correct, press  
.
STOP  
(If not, press  
and then repeat Step 2.)  
34  
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Sending a Fax by Automatic Dialling  
Sending a fax by Direct Keypad Dialling  
START  
You can also enter a full number with the number keys and then press  
to begin dialling. You can use this method to dial a full number when you don't  
need to speak to the other party before faxing.  
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
2 Enter the number of the receiving machine by pressing the number  
keys.  
• If a pause is required between any of the digits to access a special service  
or an outside line, press REDIAL . The pause will appear as a hyphen (two  
seconds per pause (South Africa: 4 seconds per pause)). Several pauses  
can be entered in a row.  
3 Check the display. If the number of the receiving machine shown is  
START  
correct, press  
.
STOP  
• If the number is not correct, press  
to backspace and clear one digit  
at a time, and then re-enter the correct digit(s).  
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Searching for an auto-dial number  
If you don’t remember the Rapid Key or Speed Dial number in which you have  
programmed a particular fax number, you can search for the number by following  
the steps below. Once you have found the number, you can dial and transmit the  
loaded document by simply pressing START  
.
1 Load the document(s).  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
READY TO SEND  
HOLD/  
SEARCH  
2 Press  
and then  
.
1
3 Enter the first letter of the stored name by pressing the appropriate  
number key (the key below the marked letter) one or more times until the  
letter appears in the display. If the name begins with a special character  
or number, press  
.
1
• If you don’t remember the first letter, go to Step 4 (you will scroll through the  
list from the beginning).  
• If a name wasn’t stored for the number, press  
numbers, not names, to appear when you scroll.  
. This will cause  
0
4 Press  
or  
to scroll through the names (numbers if you pressed  
0). Stop when the desired name appears in the display.  
START  
5 Press  
. The document will be automatically transmitted once the  
connection is established.  
36  
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Sending a Fax by Automatic Dialling  
Using the REDIAL key  
REDIAL  
You can press  
to redial the last number dialed. To send a document,  
START  
press  
when you hear the fax tone after the connection is made. Note  
REDIAL  
that the speaker is automatically activated when you press  
.
Automatic redialling  
If you use automatic dialling (including Direct Keypad Dialling) to send a fax  
and the line is busy, the fax machine will automatically redial the number. The  
fax machine will make 2 redial attempts at an interval of 5 minutes. To stop  
STOP  
automatic redialling, press  
.
37  
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3. Receiving Faxes  
Using TEL/FAX Mode  
To select TEL/FAX mode, press  
RESOLUTION/  
RECEPTION MODE  
until the arrow in the  
display points to TEL/FAX.  
RESOLUTION/  
RECEPTION MODE  
TEL FAX  
TEL/FAX A.M.  
When the reception mode is set to TEL/FAX, your fax machine automatically  
answers all calls on two rings. After answering, your fax monitors the line for  
about five seconds to see if a fax tone is being sent.  
♦ If your fax machine detects a fax tone (this means that the call is an  
automatically dialled fax), it will automatically begin reception of the  
incoming document.  
♦ If your fax machine doesn't detect a fax tone (this means that the call is a  
voice call or manually dialled fax), it will make a ringing sound (called  
pseudo ringing) for 30 seconds to alert you to answer. If you don't answer  
within this time, your fax will send a fax tone to the other machine to allow  
the calling party to send a fax manually if they desire.  
Note: Only the fax will alert you to voice calls or manually dialled faxes by  
pseudo ringing. An extension phone connected to the same line will not ring  
after the connection has been established.  
38  
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Using A.M. Mode  
Using A.M. Mode  
RESOLUTION/  
RECEPTION MODE  
To select A.M. mode, press  
A.M.  
until the arrow in the display points to  
RESOLUTION/  
RECEPTION MODE  
FAX  
A.M.  
TEL  
TEL/FAX  
In A.M. mode, your fax will automatically receive voice and fax messages if  
you have connected an answering machine to the fax machine. See Chapter 6  
for more details.  
Using FAX Mode  
To select FAX mode,  
RESOLUTION/  
RECEPTION MODE  
press  
until  
RESOLUTION/  
RECEPTION MODE  
FAX  
A.M.  
TEL  
the arrow in the  
display points to FAX.  
TEL/FAX  
When the reception mode is set to FAX, the fax machine will automatically  
answer all calls on two rings and receive incoming faxes.  
2 rings  
Fax reception  
♦ If you pick up the handset before the machine answers, you can talk to the  
other party and/or receive a fax as explained in Using TEL Mode on page  
41.  
39  
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Using FAX Mode  
Changing the number of rings  
If desired, you can change the number of rings on which the fax machine  
answers incoming calls in FAX and TEL/FAX mode. Any number from 2 to 5  
can be selected.  
♦ Note for Singapore: "2" or "3" can be selected for the number of rings.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
once.  
NUMBER OF RINGS  
3 Enter the desired number of rings (any  
number from 2 to 5).  
Example: 3 rings  
3
STOP  
4 Press  
to return to the date and time display.  
40  
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Using TEL Mode  
Using TEL Mode  
When the reception mode is set to TEL, you must answer all calls by picking  
up the fax machine’s handset or an extension phone connected to the same  
line.  
To select TEL mode, press  
RESOLUTION/  
RECEPTION MODE  
until the arrow in the  
display points to TEL.  
RESOLUTION/  
FAX  
A.M.  
TEL  
RECEPTION MODE  
TEL/FAX  
Answering with the fax’s handset  
1 When the fax machine rings, pick up  
the handset.  
2 If you hear a fax tone, wait until the  
Beep  
display shows RECEIVING and then  
replace the handset.  
RECEIVING  
Note: If you have set the Fax Signal Receive setting  
START  
(page 43) to NO, press  
to begin reception.  
3 If the other party first speaks with you  
START  
and then wants to send a fax, press  
RECEIVING  
START  
after speaking. (Press before the  
sender presses their Start key.)  
• When RECEIVING appears in the  
display, hang up.  
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Using TEL Mode  
Answering on an extension phone  
1 Answer the extension phone when it  
rings.  
2 If you hear a soft fax tone, wait until your fax responds (the extension  
phone will go dead), then hang up.  
Beep  
Phone goes dead  
3 If the fax doesn't respond, or if the other party first talks to you and then  
wants to send a fax, press  
once and  
twice on the extension  
5
phone (only on a tone dial phone). This signals the fax to begin  
reception. Hang up.  
• The above step is necessary if you have set the Fax Signal Receive setting  
(page 43) to NO.  
• Your fax will not accept the signal to begin reception (5**) if a document is  
loaded in its feeder.  
42  
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Optional Reception Settings  
Optional Reception Settings  
Fax Signal Receive  
Your fax will automatically begin reception if you hear a soft fax tone after  
answering a call on your fax or an extension phone. If you use a computer fax  
modem to send documents on the same line, you must turn this function off in  
order to prevent your fax from mistakenly attempting to receive documents  
from the computer fax modem. Follow the steps below to change the setting.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
FAX SIGNAL RX  
2 Press  
3 times.  
(South Africa: Press  
twice.)  
3 Press  
to turn on the function, or  
1
to turn it off.  
2
STOP  
4 Press  
to return to the date and time display.  
43  
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Substitute Reception to Memory  
Changing the number for remote fax activation  
If desired, you can use a number other than 5 to activate fax reception from an  
extension telephone. You can select any number from 0 to 9.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
twice.  
TEL/FAX REMOTE #  
3 Enter the desired number (any number  
from 0 to 9).  
Example: 3  
3
STOP  
4 Press  
to return to the date and time display.  
Substitute Reception to Memory  
♦ Note for UX-21/FO-11: This function is not available.  
In situations where printing is not possible, such as when your fax runs out of  
paper or the paper jams, incoming faxes will be received to memory.  
When you have received a document in memory, FAX RX IN MEMORY will  
appear in the display, alternating with OUT OF PAPER or PAPER JAMMED.  
When you add paper or clear the jam, the stored documents will automatically  
print out.  
Caution!  
When documents are stored in memory, do not turn the power off. This will  
erase all of the contents.  
44  
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4. Making Copies  
Your fax machine can also be used to make copies.  
1 Load the document(s) face down.  
(Maximum of 5 pages.)  
RESOLUTION/  
RECEPTION MODE  
• If desired, press  
to set the  
resolution and/or contrast.  
(The default resolution setting for  
copying is FINE.)  
READY TO SEND  
COPY/  
HELP  
2 When you are ready to begin copying, press  
.
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5. Making Telephone Calls  
Your fax machine can be used like a regular telephone to make and receive  
voice calls.  
♦ To make or receive a voice call, the power must be on.  
SPEAKER  
SPEAKER  
1 Pick up the handset or press  
.
Listen for the dial tone.  
or  
2 Dial the number using one of the  
following methods:  
• Normal Dialling: Enter the full  
telephone number with the numeric  
keys.  
A
• Rapid Key Dialling: Press the  
Example: Press  
Rapid Key A  
appropriate Rapid Key.  
• Speed Dialling: Press SPEED , and enter  
DIAL  
the 2-digit Speed Dial number with the  
numeric keys.  
3 Speak with the other party when they  
answer.  
• If you pressed SPEAKER , pick up the  
handset to talk.  
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Making Telephone Calls  
Chain Dialling  
After lifting the handset, you can dial any combination of Normal Dialling,  
Rapid Key Dialling and Speed Dialling numbers. For example, if you have  
stored an area code or an access code for a special service in a Rapid Key,  
you can press the Rapid Key for that area code or access code, then dial the  
remainder of the number by pressing a Rapid Key, pressing number keys, or  
SPEED  
DIAL  
pressing  
and entering a two-digit Speed Dial number.  
Searching for an auto-dial number  
HOLD/  
SEARCH  
You can use  
to search for a Rapid Key or Speed Dial number. First  
search for the number as described in Searching for an auto-dial number in  
Sending a Fax by Automatic Dialling in Chapter 2, then pick up the handset or  
START  
press SPEAKER . The number will be dialed automatically (do not press  
).  
Redial  
REDIAL  
The last number dialed can be redialed by pressing  
(it is not necessary  
to pick up the handset or press SPEAKER ). When the other party answers, pick  
up the handset to talk.  
Hold  
HOLD/  
SEARCH  
You can put the other party on hold during a conversation by pressing  
.
When this is done, they cannot hear you. You can put the handset back in the  
cradle without breaking the connection. When you are ready to speak with  
them again, pick up the handset. If you did not put the handset back in the  
HOLD/  
SEARCH  
cradle, press  
again to resume conversation.  
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6. Answering Machine Connection  
Connecting an Answering Machine  
If desired, you can connect an answering machine to your fax machine's TEL.  
SET socket. This will allow you to receive both voice messages and faxes  
when you are out.  
♦ Important: If the answering machine is not connected to the TEL. SET  
socket on the fax as shown, the setup will not operate properly.  
1 Remove the seal covering the TEL. SET  
socket.  
2 Connect the answering machine's  
telephone line plug to the TEL. SET  
socket.  
TEL.  
SET  
TEL.  
LINE  
To answering machine's  
telephone line socket.  
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Using the Answering Machine Connection  
Changing the outgoing message  
The outgoing message (OGM) of your answering machine should be changed  
to inform callers who want to send a fax to press their Start key. For example,  
your message might go as follows:  
"Hello. You've reached the ABC company. No one is available to take your call  
right now. Please leave a message after the beep or press your facsimile Start  
key to send a fax. Thank you for calling."  
♦ It is advisable to keep the length of the message under 10 seconds. If it is  
too long, you may have difficulty receiving faxes sent by automatic dialling.  
♦ If your outgoing message must be longer than 10 seconds, leave a pause  
of about four seconds at the beginning of the message. This will give your  
fax a chance to detect fax tones sent when automatic dialling is used.  
Using the Answering Machine Connection  
RESOLUTION/  
1 Set the reception mode to A.M.  
FAX  
A.M.  
TEL  
RECEPTION MODE  
TEL/FAX  
2 Set your answering machine to auto  
answer.  
♦ Your answering machine must be set to answer on a maximum of two rings.  
If not, you may not be able to receive faxes sent by automatic dialling.  
♦ If your answering machine has a toll saver function, make sure that it will  
answer by the fourth ring.  
Note: If your answering machine has a remote retrieval function, make sure  
the code used to activate remote retrieval is different from the code used to  
activate fax reception with an extension telephone (see Chapter 3, Receiving  
Faxes). If they are the same, entering the code from an outside telephone to  
retrieve messages will cause the fax machine to be activated.  
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Using the Answering Machine Connection  
How answering machine mode operates  
While you are out, all of your incoming calls will be answered by your  
answering machine and its outgoing message will play. Voice callers can  
leave a message. During this time, your fax will quietly monitor the line. If your  
fax detects a fax tone or a duration of silence greater than four seconds, it will  
take over the line and begin reception.  
♦ If the connection is not good or there is noise on the line, the answering  
machine and/or fax machine may not respond properly.  
♦ The call counter on your answering machine may indicate that voice  
messages were received, when only fax messages were received.  
♦ To prevent the fax from taking over the line and beginning reception if you  
call in from an external phone or answer on an extension phone, press any  
three keys (other than the code to activate fax reception, "5", "*", and "*")  
on the dial pad of the phone. This can only be performed from a phone  
capable of tone dialling.  
When you return and turn off  
your answering machine, be  
sure to change the reception  
mode back to TEL/FAX, FAX,  
or TEL!  
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Optional A.M. Mode Settings  
Optional A.M. Mode Settings  
If necessary, you can use the following settings to improve the response of the  
answering machine connection to incoming calls.  
Quiet Detect Time  
This function causes the fax machine to take over the line and begin reception  
if a certain duration of silence is detected after the answering machine  
answers.  
Time selections for the period of silence are 1 to 10 seconds. Quiet Detect  
Time has been set to 4 seconds at the factory. This gives the best  
performance with most answering machines; however, you may need to adjust  
this setting depending on the disconnect time of your answering machine.  
Some answering machines may have unusually fast disconnect times (equal  
to or very slightly less than 4 seconds), which means that the answering  
machine may disconnect the line before fax reception can begin. In this case,  
try a Quiet Detect Time setting of about 3 seconds.  
If the fax machine is interrupting callers before they can leave a message, try a  
longer Quiet Detect Time setting. If your outgoing message includes a period  
of silence, make sure that the setting is longer than that period of silence, or  
re-record your outgoing message to shorten the silence.  
Note: Quiet Detect Time can be turned off by entering "00" for the time. Note,  
however, that the fax machine will not be able to receive faxes sent manually by  
Normal Dialling.  
To change the setting, follow the steps below.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
5 times.  
QUIET DETECT TM.  
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Optional A.M. Mode Settings  
3 Enter a number from 01 to 10, or enter  
00 to turn off the function.  
Example: 3 seconds  
0
3
STOP  
4 Press  
to return to the date and time display.  
Quiet Detect Start Time  
This setting can be used to delay the start of the Quiet Detect Time function.  
For example, if you want to insert a pause at the beginning of your answering  
machine’s outgoing message to ensure clear detection of fax signals, you can  
use this setting to delay the start of silence detection so that the pause will not  
cause the fax to take over the line.  
Quiet Detect Start Timing has been set to five seconds at the factory. You can  
change this setting by entering a 2-digit number equal to the desired number  
of seconds of the delay, or turn the function off by enttering 00. As general  
guide, the delay time should be slightly longer than the pause before the  
outgoing message.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
6 times.  
QUIET START TIIME  
3 Enter a 2-digit number (from 01 to 15)  
for the number of seconds of the delay,  
or enter 00 to turn off the function.  
Example: 5 seconds  
0
5
STOP  
4 Press  
to return to the date and time display.  
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Optional A.M. Mode Settings  
On A.M. Failure  
When this function is turned on, your fax will answer the call after 5 rings if the  
answering machine for some reason fails to answer before that time. This  
ensures that you will receive fax messages even if the answering machine’s  
tape fills up or the answering machine is not turned on.  
This function has been turned off at the factory. If you want to turn it on, follow  
the steps below:  
Note: When this function is turned on, make sure that the answering machine  
is set to answer on 4 rings or less. If it isn’t, the fax will always answer first,  
preventing callers from leaving voice messages.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
4 times.  
FAX RX A.M. FAILS  
(South Africa: Press  
3 times.)  
3 Press  
to turn on the function, or  
1
to turn it off.  
2
STOP  
4 Press  
to return to the date and time display.  
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7. Special Functions  
Caller ID (Requires Subscription to Service)  
This function is only available in Singapore and Malaysia.  
If you subscribe to a caller identification service from your telephone  
company, you can set your fax machine to display the name and number of  
the caller while the fax rings.  
Important:  
♦ To use this function, you must subscribe to a caller identification service  
from your telephone company.  
♦ Your fax may not be compatible with some caller identification services.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
once.  
CALLER-ID  
3 Press  
(YES) to turn on Caller ID.  
1
1=YES, 2=NO  
(To turn off Caller ID, press  
)
2
STOP  
4 Press  
to return to the date and time display.  
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Caller ID (Requires Subscription to Service)  
How Caller ID operates  
When you receive a call, the name and phone number of the caller will  
alternately appear in the display, beginning just before the second ring. The  
information will continue to be displayed until the line is disconnected.  
Note: Some caller ID services may not provide the name of the caller. In this case,  
only the phone number will appear.  
Display example  
JOHN DOE  
5258693  
Caller’s name  
Caller’s number  
Display messages  
One of the following messages will appear while the fax rings if caller  
information is not available.  
NO SERVICE  
No caller information was received from your telephone  
company. Make sure that the telephone company has  
activated your service.  
CALLER-ID ERROR Noise on the telephone line prevented reception of  
caller information.  
OUT OF AREA  
The call was made from an area which does not have a  
caller identification service, or the caller's service is not  
compatible with that of your local phone company.  
PRIVATE CALL  
Caller information was not provided by the telephone  
company at the caller's request.  
55  
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Caller ID (Requires Subscription to Service)  
Viewing the Caller ID list  
If you subscribe to a Caller ID service and have turned on the Caller ID  
function, your fax machine will keep information on the most recent 20 calls  
and faxes you have received. You can view this information, which consists of  
the name and number of each caller, in the Caller ID List.  
♦ After you have received 20 calls, each new call will delete the oldest call.  
Follow the steps below to view the Caller ID List in the display. If desired, you  
can immediately dial a number when it appears.  
HOLD/  
SEARCH  
1 Press  
once and  
once.  
2
REVIEWING CALLS  
2 Press  
or  
to scroll through the list.  
3 If you want to dial one of the numbers in the list, scroll through the list  
until the number appears in the display.  
• Fax: If you want to send a fax, load the  
START  
Fax:  
document and then press  
.
START  
Dialling and transmission begin.  
• Voice call: If you want to make a voice  
call, pick up the handset or press  
SPEAKER . Dialling begins automatically.  
Voice  
call:  
(If you pressed SPEAKER , pick up the  
handset when the other party answers.)  
STOP  
4 Press  
when you have finished viewing the list.  
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Caller ID (Requires Subscription to Service)  
To delete calls from the Caller ID list  
If you want to delete a single call from the caller list, press  
while the call  
0
appears in the display. If you want to delete all calls from the list, hold  
down for at least 3 seconds while you are viewing any number in the list.  
0
Priority Call  
With Caller ID turned on, you can set your fax to make a special ringing sound  
when you receive a call from a designated phone number. This lets you know  
immediately who is calling without having to look at the display.  
To use this function, enter the desired phone number by following the steps  
below (only one phone number can be entered).  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
PRIORITY CALL #  
2 Press  
once.  
3 Press  
to store a number.  
1
(To clear a previously stored number, press  
and go to Step 5.)  
2
4 Enter the number by pressing the number keys (max. 20 digits).  
START  
5 Press  
to store (or clear) the number.  
STOP  
6 Press  
to return to the date and time display.  
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Caller ID (Requires Subscription to Service)  
Blocking voice calls  
With Caller ID turned on, you can use the Anti Junk Fax function described in  
Blocking Reception of Unwanted Faxes in this chapter to block voice calls as  
well as faxes from your specified Anti Junk Number.  
In this case, when a voice call or a fax transmission comes in from a number  
you have specified as a "Junk Number", your fax will break the connection as  
soon as it receives the calling phone number from the caller ID service (before  
the second ring).  
To use this function, enter the number that you wish to block as explained in  
Blocking Reception of Unwanted Faxes (see page 59 ).  
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Blocking Reception of Unwanted Faxes  
The Anti Junk Fax function allows you to block reception of faxes from parties  
that you specify. This saves paper by not printing out unwanted "junk" faxes.  
To use this function, enter the fax numbers from which you do not want to  
receive faxes as shown below.  
♦ Up to five numbers can be entered in the Anti Junk Number List. To clear a  
number from the Anti Junk Number List, you need to know the 1-digit  
number which identifies it. If you have forgotten this number, print out the  
Anti Junk Number List as explained in Chapter 8.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
3
ENTRY MODE  
2 Press  
twice.  
STORE JUNK #  
(South Africa: Press  
once.)  
3 Press  
to store an Anti Junk  
to clear a previously  
1
number, or  
2
stored number.  
4 Entering: Enter a 1-digit number from “1” to “5” with the numeric keys.  
This number identifies the fax number that you will enter in the next  
step.  
(Example)  
1
Clearing: Enter the 1-digit number that identifies the fax number you  
want to clear, and go to step 6.  
5 Enter the fax number by pressing the number keys (max. 20 digits).  
START  
6 Press  
.
STOP  
7 Return to Step 4 to enter (or clear) another fax number, or press  
to return to the date and time display.  
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Polling (Requesting a Fax Transmission)  
Polling (Requesting a Fax Transmission)  
Polling allows you to call another fax machine and have it send a document  
(previously loaded in its feeder) to your machine without operator assistance.  
In other words, the receiving fax machine, not the transmitting fax machine,  
initiates the transmission.  
To use the polling function, you must first set Rapid Key E/POLL for use as a  
polling key.  
♦ When Rapid Key E/POLL is set as a polling key, it cannot be used for Rapid  
Key dialling.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
2 Press  
twice.  
POLLING  
(South Africa: Press  
once.)  
3 Press  
(YES) to turn on the  
1
function.  
(To turn off the function, press  
)
2
STOP  
4 Press  
to return to the date and time display.  
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Polling (Requesting a Fax Transmission)  
Requesting transmission  
1 Dial the fax machine you want to poll using one of the following  
methods:  
ABC  
DEF  
2
3
1
SPEAKER  
GHI  
JKL  
MNO  
• Pick up the handset (or press  
)
6
4
5
TUV  
PQRS  
WXYZ  
and press a Rapid Key. Wait for the fax  
answerback tone.  
9
7
8
SPEED  
DIAL  
• Press  
and enter a 2-digit Speed  
Dial number.  
• Enter the full number using the numeric  
keys.  
E/POLL  
E/POLL  
2 Press  
.
• If you used the handset, replace it when  
POLLING appears in the display.  
Reception will begin.  
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8. Printing Lists  
You can print lists showing settings and information entered in the fax  
machine. The lists are described below. To print a list, follow these steps.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
2
LISTING MODE  
2 Press  
to select the Anti Junk  
to select the  
Telephone Number List.  
Number List, or  
START  
3 Press  
to print the list.  
Telephone Number List  
This list shows the fax and phone numbers that have been stored for  
automatic dialling.  
Anti Junk Number List  
This list shows the numbers from which reception is not allowed.  
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Printing Lists  
Transaction Report  
This report is printed out automatically after an operation is completed to  
allow you to check the result. Your fax machine is set at the factory to print out  
the report only when an error occurs.  
♦ The Transaction report cannot be printed on demand.  
Headings in Transaction Report  
SENDER/  
RECEIVER  
The name or fax number of the other machine involved in the  
transaction. If that machine does not have an ID function, the  
communication mode will appear (for example, "G3").  
START  
The time at which transmission/reception started.  
Total time taken for transmission/reception.  
Number of pages transmitted/received.  
TX/RX TIME  
PAGES  
NOTE  
(One of the following notes will appear under NOTE in the  
report to indicate whether the transaction was successful,  
and if not, the reason for the failure.)  
OK - Transmission/reception was successful.  
P.FAIL - A power failure prevented the transaction.  
JAM - The printing paper or document jammed, preventing  
the transaction.  
BUSY - The fax was not sent because the line was busy.  
COM.E-0 to COM.E-7 - A telephone line error prevented the  
transaction. See Line error on page 67.  
CANCEL - The transaction was cancelled because the  
STOP key was pressed, no document was in the feeder, or  
the other machine requested transmission using a function  
which your fax machine does not have. If you were  
attempting to fax, make sure a document is in the feeder. If  
you were receiving, contact the faxing party to see how they  
are trying to send to you.  
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Printing Lists  
Transaction Report print condition  
You can change the condition under which a Transaction Report is printed out.  
Follow the steps below.  
Display:  
FUNCTION  
1 Press  
once and  
once.  
4
OPTION SETTING  
TRANSACTION LIST  
2 Press  
3 times.  
3 Press a number from  
to  
to select the condition for printing.  
1
4
ALWAYS PRINT  
ERROR PRINT  
SEND ONLY  
A report will be printed after each  
transmission, reception, or error.  
1
A report will be printed only when an error  
occurs.  
2
3
A report will be printed after each  
transmission.  
NEVER PRINT  
A report will never be printed.  
4
STOP  
4 Press  
to return to the date and time display.  
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9. Maintenance  
Cleaning the scanning glass and rollers  
Clean the scanning glass and rollers frequently to ensure the quality of your  
transmitted images and copies.  
1 Grasp the finger hold and pull up to  
open the operation panel.  
2 Flip up the green levers on each side of  
the white roller.  
3 Wipe the scanning glass and rollers  
with a cotton pad.  
• Make sure that all dirt and stains (such  
as correcting fluid) are removed, as dirt  
will cause vertical lines on transmitted  
images and copies. (If necessary, wipe  
with denatured alcohol.)  
• Adhesive cellophane tape is useful for  
removal of debris from the rollers.  
Scanning glass  
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Maintenance  
4 Flip down the green levers on each  
side of the white roller.  
5 Flip up the front paper guide and wipe  
the roller under it.  
6 Flip down the front paper guide.  
7 Close the operation pane.  
• Press down on both front corners of the  
panel to make sure it clicks into place.  
Cleaning the housing  
Wipe the external parts and surface of the machine with a dry cloth.  
Caution!  
• Do not use benzene or thinner. These solvents may damage or discolor the  
machine.  
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10. Troubleshooting  
Problems and Solutions  
Line error  
Problem  
Solution  
LINE ERROR appears in  
the display.  
Try the transaction again. If the error persists, check  
the following:  
• Check the connection. The cord from the TEL.  
LINE socket to the wall socket should be no longer  
than two meters.  
• Make sure there are no modem devices sharing the  
same telephone line.  
• Check with the other party to make sure their fax  
machine is functioning properly.  
• Have your telephone line checked for line noise.  
• Try connecting the fax machine to a different  
telephone line.  
• If the problem still occurs, your fax machine may  
need service.  
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Problems and Solutions  
Dialling and transmission problems  
Problem  
Solution  
No dial tone when you  
pick up the handset or  
press the SPEAKER key.  
• Make sure the handset cord is connected to the  
correct socket. See Connecting the handset on  
page 9.  
Dialling is not possible.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Make sure that the telephone line is properly  
connected to both the TEL. LINE socket and the  
wall socket.  
• Make sure that the fax machine is set to the correct  
dialling mode for your telephone line. See Dial  
mode on page 11.  
The power is on, but no  
transmission takes place.  
• Make sure that the receiving machine has paper.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE socket, and not the TEL. SET  
socket.  
• If the receiving machine is in manual mode with no  
attendant, reception will not be possible.  
• Check the display for error messages.  
• Pick up the handset and check for a dial tone.  
Nothing is printed at the  
receiving end.  
• Make sure that the document for transmission is  
placed face down in the feeder.  
A distorted image is  
received at the other end.  
• Noise on the telephone line may cause distortion.  
Try sending the document again.  
• Make a copy of the document on your fax machine.  
If the copy is also distorted, your fax machine may  
need service.  
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Problems and Solutions  
Reception and copying problems  
Problem  
Solution  
The power is on, but no  
reception takes place.  
• Make sure that the telephone line cord is plugged  
into the TEL. LINE socket, and not the TEL. SET  
socket.  
The printing paper comes • Make sure that the document is loaded properly in  
out blank when you try to  
receive a document.  
the feeder of the transmitting machine. Make a  
copy or print a report to confirm the printing ability  
of your machine.  
• Make sure that the thermal paper is properly  
loaded in your fax machine. (If the roll has been  
loaded backwards, nothing will be printed.)  
The received document is • Ask the other party to send higher contrast  
faint.  
documents. If the contrast is still too low, your fax  
machine may need service. Make a copy or print a  
report to check your machine’s printing ability.  
• Make sure you are using the recommended  
thermal paper. See Loading the Thermal Paper in  
Chapter 1.  
Received images are  
distorted.  
• Noise on the telephone line may cause distortion.  
Have the other party try sending the document  
again.  
• Make a copy or print a report on your fax machine.  
If the copy or report is also distorted, your fax  
machine may need service.  
A received document or  
copy prints out in strips.  
• Make sure the operation panel is completely closed  
(press down on both sides of the panel).  
The quality of copies is  
poor and/or dark vertical  
lines appear.  
• Any dirt or material on the scanning glass will  
cause spots to appear on copies and transmitted  
faxes. Clean the scanning glass as explained on  
page 65.  
Reception/copying is  
interrupted.  
• If reception or copying takes place continuously for  
a long time, the print head may overheat. Turn off  
the power and let it cool down.  
69  
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Problems and Solutions  
Answering machine connection  
Problem  
Solution  
The answering machine  
connection does not  
operate properly.  
• Make sure your fax machine's reception mode is  
set to A.M.  
• Make sure your fax machine's TEL. LINE socket is  
connected to the wall socket. Make sure your fax  
machine's TEL. SET socket is connected to your  
answering machine's telephone line socket (not the  
answering machine's extension phone socket).  
• Make sure your answering machine's outgoing  
message is under 10 seconds.  
• Make sure that the Quiet Detect Time setting is set  
to three or four seconds (see page 51).  
General problems  
Problem  
Solution  
Voice calls taken on an  
extension phone are  
interrupted by the fax.  
• The fax may interrupt during a voice call if the  
reception mode is set to A.M.. To prevent  
interruption on a tone dial extension phone, press  
any three keys on the extension phone after  
answering. (Note: Do not enter the code to activate  
fax reception.)  
No reception occurs when • Make sure you have not run out of paper.  
polling is attempted.  
• Make sure the transmitting machine is in automatic  
reception mode.  
• If the transmitting machine has polling security,  
make sure that your fax number has been entered  
both in your machine and in the transmitting  
machine.  
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Problems and Solutions  
Nothing appears in the  
display.  
• Make sure the power cord is properly plugged into  
a power outlet.  
• Connect another electrical appliance to the outlet to  
see if it has power.  
The machine does not  
respond when you press  
any of its keys.  
• If a beep sound is not made when you press the  
keys, unplug the power cord and then plug it in  
again several seconds later.  
Automatic document  
feeding does not work for  
transmission or copying.  
• Check the size and weight of the document (see  
Transmittable Documents on page 23).  
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Messages and Signals  
Messages and Signals  
Display messages  
Note: If you have turnen on the Caller ID funciton, see Caller ID in Chapter 7  
for display messeges related to Caller ID.  
CHECK PAPER  
The thermal paper is jammed or isn’t loaded properly.  
Remove and reload the paper. (See the following  
section, Clearing Paper Jams.)  
COVER OPEN  
The operation panel is open. Close it.  
DOCUMENT JAMMED  
The original document is jammed. See the following  
section, Clearing Paper Jams.  
FUNCTION MODE  
HOLD  
The FUNCTION key has been pressed.  
The HOLD/SEARCH key has been pressed to put  
the other party on hold during a phone conversation.  
Press the HOLD/SEARCH key again to take the  
other party off hold.  
LINE BUSY  
This appears if you attempt to send a fax by  
automatic dialling and the line is busy or the receiving  
fax machine doesn’t answer. Press the STOP key to  
clear the message.  
LINE ERROR  
Transmission or reception was not successful. Press  
the STOP key to clear the message and then try  
again. If the error persists, see Line Error on page 67.  
MEMORY IS FULL  
(UX-41/61 and FO-51/71  
GQ-56 only)  
The memory is full. This may occur during fax  
reception if too much data is received before the  
pages can be printed out. If faxes have been received  
to memory because printing is not possible, resolve  
the problem so that printing can continue, see  
Substitute Reception to Memory on page 44.  
NO DATA  
This appears if you attempt to search for an auto-dial  
number when none have been stored.  
NO # STORED  
You have tried to dial or clear a Rapid Key or Speed  
Dial number that hasn’t been programmed (a full  
number hasn’t been assigned to it).  
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Messages and Signals  
OFF HOOK  
This appears if you forgot to replace the handset after  
using it to dial and send a fax. Replace the handset or  
press the STOP key to clear the message.  
ON HOOK DIAL  
OUT OF PAPER  
The SPEAKER key has been pressed and the fax  
machine is waiting for you to dial.  
You have run out of thermal paper. Load a new roll of  
thermal paper as explained in Loading the Thermal  
Paper in Chapter 1.  
OVER HEAT  
The print head has overheated. Operation can be  
continued after it cools.  
PAPER JAMMED  
The printing paper is jammed. See the following  
section, Clearing Paper Jams.  
PRINT HEAD FAIL/  
The print head has failed and requires service.  
YOU NEED SERVICE  
(alternating messages)  
READY TO SEND  
RECALLING  
A document has been loaded and the fax machine is  
waiting for you to begin faxing or copying.  
This appears if you attempt to send a fax by  
automatic dialling and the line is busy or the receiving  
fax machine does not answer. Your fax machine will  
automatically reattempt the call. (See Automatic  
redialling on page 37.)  
Audible signals  
Continuous tone  
3 seconds  
Indicates the end of transmission,  
reception, or copying.  
Intermittent tone  
(3 beeps)  
5 seconds  
(1 second on, 1  
second off)  
Indicates incomplete transmission,  
reception, or copying.  
Rapid intermittent  
tone  
Continuous  
(0.7 seconds on,  
0.3 seconds off)  
Indicates that the handset is off hook.  
73  
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Clearing Paper Jams  
Clearing Paper Jams  
Clearing a jammed document  
If the original document doesn’t feed properly during transmission or copying,  
START  
or DOCUMENT JAMMED appears in the display, first try pressing  
If the document doesn't feed out, remove it as explained below.  
.
Important:  
Do not try to remove a jammed document without releasing it as explained  
below. This may damage the feeder mechanism.  
1 Grasp the finger hold and pull up to  
open the operation panel.  
2 Flip up the green levers on each side of  
the white roller.  
3 Remove the document.  
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Clearing Paper Jams  
4 Flip down the green levers on each  
side of the white roller.  
5 Close the operation panel, making sure  
it clicks into place.  
• Press down on both front corners of the  
panel to make sure it clicks into place.  
Clearing jammed printing paper  
1 Grasp the finger hold and pull up to  
open the operation panel.  
2 Flip up the front paper guide  
UX-61  
FO-71  
GQ-56  
UX-21  
UX-41  
FO-11  
FO-51  
Press the knob to make sure the front  
side of the metal guide is down.  
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Clearing Paper Jams  
3 Remove the paper roll.  
• For UX-61/FO-71/GQ-56 only:  
Remove any cut pieces of paper from  
the paper compartment.  
4 Cut off the wrinkled part of the paper.  
5 Reload the paper.  
• Jammed paper is often caused by  
improper loading. Be sure to carefully  
follow the instructions for paper loading  
given in Loading the Thermal Paper in  
Chapter 1.  
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Quick Reference Guide  
Sending Faxes  
Receiving Faxes  
RESOLUTION/  
RECEPTION MODE  
Place your document  
(up to 5 pages) face  
down in the  
Press the  
until the arrow in the  
display points to the desired reception  
mode (make sure the document feeder is  
empty).  
document feeder.  
TEL FAX  
RESOLUTION/  
Normal Dialling  
05 NOV 10:30  
RECEPTION MODE  
TEL/FAX A.M.  
SPEAKER  
TEL FAX  
1. Lift the handset or press  
2. Dial the fax number.  
.
05 NOV 10:30  
TEL/FAX A.M.  
TEL FAX  
05 NOV 10:30  
TEL/FAX A.M.  
3. Wait for the reception tone (if a person  
answers, ask them to press their Start  
key).  
TEL FAX  
05 NOV 10:30  
TEL/FAX A.M.  
START  
4. Press  
.
TEL mode: Answer all calls (even faxes)  
by picking up the handset. To begin fax  
START  
reception, press  
.
Rapid Key Dialling  
Press the appropriate Rapid Key.  
Transmission will begin automatically.  
FAX mode: The fax machine automatically  
answers and receives faxes.  
TEL/FAX mode: The fax machine  
automatically answers and receives faxes.  
Voice calls (including manually dialled fax  
transmissions) are signalled by a special  
ringing sound.  
Speed Dialling  
SPEED  
DIAL  
1. Press  
.
2. Enter 2-digit Speed Dial number.  
A.M. mode: Select this mode when an  
answering machine is connected to the fax  
and the answering machine is turned on.  
START  
2. Press  
.
Direct Keypad Dialling  
1. Dial the fax number.  
START  
2. Press  
.
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Index  
A
F
A.M. reception mode, 20, 39, 49  
Answering machine connection  
Activating, 49  
FAX reception mode, 20, 39  
Fax Signal Receive, 43  
Connecting, 48  
On A.M. Failure, 53  
H
Halftone setting, 26  
Handset, 9  
Hold, 47  
Quiet Detect Start Time, 52  
Quiet Detect Time, 51  
Troubleshooting, 70  
Housing, cleaning, 66  
Anti Junk Number List, 62  
Audible signals, 73  
Auto-dial numbers storing, 30  
J
Jams, clearing, 74-76  
C
L
Caller ID, 54-58  
Chain Dialling, 32, 47  
Contrast, 26  
Letters, entering, 17, 31  
Line error, 67  
Loading paper, 13-15  
Loading the document, 24  
Copies, 45  
D
M
Date, setting, 18  
Memory, substitute reception to, 44  
Dial mode, 11  
Dialling  
Chain, 32, 47  
Direct Keypad, 35  
Normal, 28, 46  
Rapid Key, 33, 46  
Speed, 34, 46  
N
Normal Dialling, 28, 46  
Number of rings in FAX reception mode,  
40  
Direct Keypad Dialling, 35  
Display messages, 72  
Document feeder, 24  
Document guides, 24  
Document restrictions, 24  
Document sizes, 23  
Document, maximum scanning size, 23  
P
Paper jams, clearing, 74-76  
Paper, thermal, 13-15  
Power cord, 10  
Priority Call, 57  
R
E
Rapid Key Dialling, 33, 46  
Reception mode  
Extension telephone  
Connecting, 12  
Using, 42  
A.M. mode, 20, 39, 49  
FAX mode, 20, 39  
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Index  
TEL mode, 20, 41  
TEL/FAX mode, 20, 38  
Redialling, 47  
Removing original document, 25  
Resolution, 26  
Ringer volume, 22  
S
Scanning glass, cleaning, 65  
Search Dial, 36, 47  
Sender’s name and number, entering, 16-17  
Speaker volume, 21  
Speed Dialling, 34, 46  
T
TEL reception mode, 20, 41  
TEL. LINE socket, 11  
TEL. SET socket, 12, 48  
TEL/FAX reception mode, 20, 38  
Tel/Fax Remote Number, 44  
Telephone line cord, 11  
Telephone Number List, 62  
Thermal paper, 13-15  
Time, setting, 18  
Transaction Report, 63-64  
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SHARP CORPORATION  
PRINTED IN THAILAND  
(TINSE4374XHTA)  
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