Sharp All in One Printer TINSE4377FCZZ User Manual

MODEL: MX-B401

DIGITAL MULTIFUNCTIONAL SYSTEM

Quick Startt GGuuiiddee

Before using the machine

Functions of the machine and

procedures for placing originals and

loading paper.

Copying

Using the copy function.

Printing

Using the printer function.

Faxing

Using the fax function.

Scanning

Using the scan function.

Document filing

Storing jobs as files on the hard

drive.

System settings

Configuring settings to make

the machine easier to use.

Troubleshooting

Frequently asked questions and

how to clear paper misfeeds.

Keep this manual close at hand for

reference whenever needed.

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Manuals in PDF format

Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide

in PDF format. The Operation Guide can be downloaded from the Web pages in the machine.

Download the Operation Guide from

the Web pages in the machine.

Operation Guide

For detailed

information

For the downloading procedure,

see "Downloading the Operation

Guide" (page 4).

Convenient methods for using the Operation Guide

The first page contains a regular table of contents as well as an "I want to..." table of

contents.

"I want to..." lets you jump to an explanation based on what you want to do. For

example, "I use the copier function often, so I'd like to save paper".

Use either table of contents as appropriate based on what you want to know.

The contents of the Operation Guide are as follows:

BEFORE USING THE MACHINE

COPIER

SCANNER / INTERNET FAX

DOCUMENT FILING

PRINTER

SYSTEM SETTINGS

FACSIMILE

TROUBLESHOOTING

To view the Operation Guide in PDF format, Adobe^®Reader^®or Acrobat^®Reader^®of Adobe Systems

Incorporated is required.

Adobe^®Reader^®can be downloaded from the following URL:

http://www.adobe.com/

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CHECKING THE IP ADDRESS

To check the IP address of the machine, print out the all custom setting list

in the system settings.

SYSTEM

SETTINGS

1 ^{Press the [SYSTEM}

SETTINGS] key.

Admin Password

Exit

System Settings

2 ^{Select the all custom}

List Print

(User)

setting list in the touch

Total Count

Default Settings

Address Control

(1)

Fax Data

Paper Tray

Settings

panel.

(1) Touch the [List Print

(User)] key.

Receive/Forward

Printer Condition

Settings

Document Filing

Control

USB-Device Check

System Settings

(2) Touch the [Print] key to the

right of "All Custom Setting

List".

List Print (User)

Back

All Custom Setting List:

Printer Test Page:

(2)

PCL Symbol Set List

Sending Address List:

Individual List

The IP address is shown in the list

that is printed.

Document Filling Folder List:

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ACCESSING THE WEB SERVER IN

THE MACHINE

When the machine is connected to a network, the machine's built-in Web

server can be accessed from a Web browser on your computer.

Opening the Web pages

Access the Web server in the

machine to open the Web

pages.

Start a Web browser on a

computer that is connected to

the same network as the

machine and enter the IP

address of the machine.

Recommended Web browsers

• Internet Explorer: 6.0 or higher (Windows )

• Netscape Navigator: 9 (Windows )

• Firefox: 2.0 or higher (Windows )

• Safari: 1.5 or higher (Macintosh)

The Web page will appear.

The machine settings may require that user authentication be performed in

order to open the Web page. Please ask the administrator of the machine

for the password that is required for user authentication.

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Downloading the Operation Guide

The Operation Guide, which is a more detailed manual, can be downloaded

from the machine's Web pages.

Downloading the Operation

Guide.

(1) Click [Operation Manual

(1)

Download] in the menu of the

Web page.

(2) Select the desired language.

(2)

(3) Click the [Download] button.

The Operation Guide is downloaded.

(3)

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TABLE OF CONTENTS

CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . 3

Before using the machine

PART NAMES AND FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

OPERATION PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

USING THE TOUCH PANEL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

IMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . . . . . . . . . . . . . . 20

PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Copying

BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

2-SIDED COPYING (Automatic Document Feeder). . . . . . . . . . . . . . . . 34

COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . 36

SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . 39

FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio

Selection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . 43

INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . 45

STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . 46

SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

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Printing

PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

CANCELING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . 64

SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Faxing

BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

CHANGING THE SIZE OF A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . 81

CONVENIENT DIALING METHODS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast

Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

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Scanning

NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . 100

CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . 107

SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS

(Broadcast Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . 115

Document filing

DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . 120

APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . 121

SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . 124

PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

System settings

SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Troubleshooting

FREQUENTLY ASKED QUESTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . 132

REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

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Before using the machine

This section provides general information about the

machine, including the names and functions of the parts of

the machine and its peripheral devices, and the procedures

for placing originals and loading paper.

XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . . . 10

XSUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . 14

XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . . . 17

XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

XIMAGE CHECK FUNCTION (PREVIEW). . . . . . . . . . . . . . 20

XPLACING ORIGINALS. . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

XCHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . 24

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PART NAMES AND FUNCTIONS

(1) (2) (3)

(4)

(5)

(6)

(8)

(9) (10)

(7)

(1) Automatic document feeder

(7) Output tray (center tray)

Copy jobs and print jobs are

delivered to this tray.

This automatically feeds and scans

multiple originals. Both sides of

2-sided originals can be scanned at

once.

(When a finisher is installed, the

output tray (center tray) cannot be

used.)

(2) Document feeder tray

(8) Tray 1

Place the originals in this tray when

using the automatic document feeder.

Up to 500 sheets of paper (21 lbs.

(80

g/m )) can be loaded in each tray.

(3) Operation panel

(9) Tray 2/Tray 3/Tray 4 (500 sheet

paper feed unit is installed)*

(4) Document glass

This is used to scan books and

other originals that cannot be

scanned using the automatic

document feeder.

This holds paper. Up to 500 sheets

(21 lbs. (80 g/m )) of paper can be

loaded.

(5) Finisher*

(10) USB connector (type A)

Supports USB 2.0 (Hi-Speed).

This is used to connect a USB

memory or other USB device to the

machine.

This can be used to staple output.

(6) Main power switch

This is used to power on the machine.

When using the fax or Internet fax

functions, keep this switch in the

"on" position.

* Peripheral device. For more information, see "PERIPHERAL DEVICES" in

"Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

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(14)

(11)

(12)

(13)

(11) Front cover

(13) USB connector (B type)

Open to replace a toner cartridge.

Supports USB 2.0 (Hi-Speed).

A computer can be connected to

this connector to use the machine

as a printer.

(12) Bypass tray

Special types of paper and

envelopes can be fed from the

bypass tray.

(14) LAN connector

Connect the LAN cable to this

connector when the machine is

used on a network.

SUPPLIES

(1) (2)

(3) (4)

(1) Developer cartridge

This contains the developer that is

necessary to transfer the toner to

the paper.

(3) Toner collection container

This collects excess toner that

remains after printing.

(4) Toner cartridge

(2) Drum cartridge

This contains toner for printing.

When the toner runs out in a

cartridge, the cartridge must be

replaced.

This contains the photosensitive

drum that is used to create images

for copying and printing.

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OPERATION PANEL

Image send indicators

LINE indicator

This lights up during transmission or reception in fax mode. The indicator also lights up during

transmission in scan mode.

DATA indicator

When a received fax cannot be printed because of a problem such as out of paper, the indicator

blinks. The indicator lights steadily when there is data that is waiting to be transmitted.

Touch panel

[JOB STATUS] key

Print mode indicators

Messages and keys

appear in the LCD

display.

Operations are

performed by

touching the keys with

your finger.

Press this key to view the job

status screen.You can check

the status of jobs and cancel

jobs in the job status screen.

READY indicator

Print data can be received when

this indicator is lit.

DATA indicator

This blinks while print data is

being received and lights steadily

while printing is taking place.

JOB STATUS

DOCUMENT

FILING

COPY

IMAGE SEND

Ready to scan for copy.

Job Status

SYSTEM

MFP Status

SETTINGS

Special Modes

2-Sided Copy

Output

020/015

Copying

Plain

8½x11

READY

DATA

005/000

Exposure

Auto

1. 8½x11

Waiting

5½x8½

8½x14

8½x11

File

LINE

DATA

IMAGE SEND

010/000

Quick File

Waiting

Paper Select

Copy Ratio

Original

HOME

Auto

8½x11

Plain

010/000

100%

Waiting

Tray1

[HOME] key

[SYSTEM SETTINGS] key

Touch this key to display the home

screen.

The base screen of each mode is

opened from the home screen.

Press this key to display the system settings screen. The

system settings can be adjusted to make the machine

easier to use, such as configuring paper tray settings and

storing addresses.

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Main power indicator

[CLEAR] key

Press this key to return

settings such as the

number of copies to "0".

This indicator lights when the

main power is switched on.

The main power switch is on

the left side of the machine.

These are used to enter the number

of copies, fax numbers, and other

numbers.

[LOGOUT] key (

)

When user authentication is enabled,

press this key to log out after using

the machine. When using the fax

function, this key can be pressed to

send tone signals on a pulse dial line.

[#/P] key (

)

[POWER] key

Press this key to use a job program

when using the copier function. When

using the fax function, this key can be

used when dialing.

Use this key to turn

the machine power

on and off.

LOGOUT

[POWER SAVE] key

[CLEAR ALL] key

Use this key to activate power save mode.

The [POWER SAVE] key blinks when the

machine is in power save mode. This key is

also used to deactivate power save mode.

Press this key to redo an operation

from the beginning.

All settings will be cleared and

operation will return to the initial state.

[START] key

[STOP] key

Use this key to copy or scan an original.

This key is also used to send a fax in fax

mode.

Press this key to stop a copy job or scanning

of an original.

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USING THE TOUCH PANEL

The touch keys that appear in the touch panel are grouped for easy

operation. The layout and functions of the touch keys are explained below.

Mode select keys

[COPY] key

To use the copy function, touch this key to switch to copy mode.

Keep your finger on the [COPY] key to view the machine's total

page use count and amount of toner remaining.

[IMAGE SEND] key

To use the scan or fax function, touch this key to switch to image

send mode.

[DOCUMENT FILING] key

When you wish to print or send a file stored on the hard drive,

touch this key to switch to document filing mode.

DOCUMENT

FILING

COPY

IMAGE SEND

Ready to scan for copy.

Job Status

MFP Status

Special Modes

020/015

Copying

2-Sided Copy

Output

Plain

8½x11

005/000

Waiting

Exposure

Auto

1. 8½x11

2. 5½x8½

8½x14

File

4. 8½x11

010/000

Waiting

Quick File

Paper Select

Original

Copy Ratio

Auto

8½x11

Plain

010/000

Waiting

100%

Tray1

Brightness adjustment key

When the mode of the machine is

changed, the base screen of the newly

selected mode appears.

Functions can be selected and settings

checked in the base screen.

Touch this key to adjust the brightness of

the touch panel.

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Using general keys

Special Modes

Margin Shift

Erase

Pamphlet Copy

2in1

Job

Build

Transparency

Inserts

Card Shot

Sharpness

Stamp

File

Image Edit

Quick File

(1)

Cancel

File-01.tiff

Paper Select

Number of Prints

Auto

(1 999)

(2)

Output

2-Sided

Fit To Page

(3)

Quick File

(1) When the displayed screen is one of two or more screens, use the

keys to switch through the screens.

(2) The

keys can be used to increase or decrease a value. To make

a value change quickly, keep your finger on the key. You can also

directly touch a numeric value display key to change a number with the

numeric keys.

(3) When a checkbox

is touched, a checkmark

will appear to

indicate that the setting is enabled.

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Checking the status of the machine

The touch panel has a key for checking the status of the machine.

"Job Status" display

Display selection key

This shows the first 4 print jobs in the print

queue (the job in progress and jobs waiting to

be printed). The type of job, the set number of

copies, the number of copies completed, and

the job status appear.

The status display can be switched

between "Job Status" and "MFP Status".

If the job status screen is displayed, the

status display automatically changes to the

"MFP Status".

DOCUMENT

FILING

COPY

IMAGE SEND

Ready to scan for copy.

Job Status

MFP Status

Job Status

MFP Status

Special Modes

020/015

Copying

Maintenance

Information

2-Sided Copy

Output

DC DC

Plain

8½x11

005/000

Waiting

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

010/000

Waiting

Quick File

Paper Select

Original

Copy Ratio

Auto

8½x11

Plain

010/000

Waiting

100%

Tray1

"MFP Status" display

System display

This shows machine system information.

The USB device connection

status and communication

status are shown as icons.

"Maintenance Information"

This shows machine maintenance information

by means of codes.

Job status display

The mode icon of the reserved job or job in progress, the tray being used to feed paper, and the

job status appear. This can be touched to show the job status screen.

Print Job

Scan to

Fax Job

Internet Fax

Jobs are displayed as a list of touch

keys. The job keys appear in the order

that they will be run. A job key can be

touched to select it.

Spool

Computer01

002/001

002/000

Printing

Job Queue

Complete

0312345678

Copy

Waiting

A selected job can be given priority

and run ahead of other jobs, or a job

waiting in the queue can be canceled.

Detail

Priority

Stop/Delete

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USER AUTHENTICATION

When user authentication is enabled in the system settings, you must log in

before using the machine. User authentication is initially disabled.

When you have finished using the machine, log out.

User authentication methods

There are two methods for performing user authentication: login by user

number and login by login name and password. Ask the administrator of the

machine for the information that is required to log in.

For details on user authentication, see "USER AUTHENTICATION" in

"Chapter 1 - BEFORE USING THE MACHINE" in the Operation Guide.

This method requires that you log

User Authentication

in by entering your user number (5

to 8 digits), which is stored in the

system settings of the machine.

Admin Login

This method requires that you log

in by entering your login name,

password, and the login

destination, which are stored in the

system settings of the machine.

Depending on how the machine

administrator has configured the

system settings, an e-mail address

may also be used for

User Authentication

User Name

Password

Auth to:

authentication.

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Logging out

When you have finished using the machine, log out. Logging out prevents

unauthorized use of the machine.

How to log out

You can log out from any mode of the machine by pressing the [LOGOUT]

key ( ). However, note that the [LOGOUT] key ( ) cannot be used to log

out when a fax number is being entered in fax mode, as the [LOGOUT] key

(

) functions as a numeric key at this time.

If a preset duration of time elapses after the machine is last used, the auto

clear function will activate. When auto clear activates, logout automatically

takes place.

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HOME SCREEN

When the [HOME] key is pressed on the operation panel, the home screen

appears in the touch panel. Mode selection keys appear in the home

screen. These keys can be touched to open the base screen of each mode.

The [My Menu] key can be touched to display shortcuts to functions stored

in "My Menu".

1st screen

2nd screen

(2)

(1)

(2)

DOCUMENT

FILING

COPY

IMAGE SEND

DOCUMENT

FILING

Home Screen

COPY

IMAGE SEND

Total Count

Address Control

Document Filing

Control

Paper Tray Settings

My Menu

04/04/2010 11:40

(3)

(4)

(5)

(1) [My Menu] key

(4) Shortcut key

Touch this to move to the second

home screen.

A registered function appears as a

shortcut key.

The key can be touched to select

the registered function.

(2) Mode select keys

Use these keys to switch between

copy, image send, document filing,

and Sharp OSA modes.

(5) User name

This shows the name of the logged

in user.

The user name appears when user

authentication is

(3) Title

This shows the title of the home

screen.

enabled on the machine.

conveniently access those functions.

settings.

For details on home screen settings, see "Favorite Operation Group

Registration" and "Home Screen Settings" in "Chapter 7 - SYSTEM

SETTINGS" in the Operation Guide.

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IMAGE CHECK FUNCTION

(PREVIEW)

The image check function is used to display the content of a received fax or

other data in the touch panel.

Convenient uses of image check

"Printing only faxes that are needed"

You can check a received fax before printing it. If you don't need the fax, you

can delete it without printing it, allowing you to save paper and toner.

"Checking the content of a file stored in the

machine"

Before printing or sending a file stored using the document filing function,

you can check the content of the file. A preview can be displayed directly

from the Job Settings menu, making it easy to move from image preview to

execution of the job.

Data that can be checked

The image check function can be used to check the following types of data:

• Faxes received in fax mode

• Faxes received in Internet fax mode

• Faxes stored in a memory box

• Files stored using the document filing function

* The key names in the image check screen and the procedures for using

the screen vary depending on the image type.

When the image check function is used, a screen similar to the following

screen appears.

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Image Check

0123456789

Back

04/04/2010 11:12

The content of the

data appears here

In the touch panel,

you can

1 / 3

Display Rotation

• Scroll the display

• Change pages

• Change the display

magnification

0001

0010

Example: The image check screen for a received fax

For details on the image check function, see each of the modes in the

Operation Guide.

* A preview image is an image for display on the touch panel. It will differ

from the actual print result.

After checking a received fax with this function, either print the fax or

delete it so that the fax data does not remain.

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PLACING ORIGINALS

The automatic document feeder can be used to automatically scan many

originals at once. This saves you the trouble of manually feeding each original.

For originals that cannot be scanned using the automatic document feeder,

such as a book or a document with notes attached, use the document glass.

Using the automatic document feeder

When using the automatic document feeder, place the originals in the

document feeder tray.

Make sure an original has not been placed on the document glass.

Place the originals face up with the edges

aligned evenly.

Adjust the original guides

The indicator line indicates approximately

to the width of the originals.

how many originals can be placed.The placed

originals must not be higher than this line.

Using the document glass

Take care that your fingers are not pinched when closing the automatic

document feeder.

After placing the original, be sure to close the automatic document feeder. If

left open, parts outside of the original will be copied black, causing

excessive use of toner.

Place the original face down.

To place a thick original such as a book,

push up the far edge of the automatic

document feeder and then close the

automatic document feeder slowly.

Do not press hard on the automatic

document feeder.This may cause failure.

Align the middle of the original

with the tip of the mark in the

center of the glass.

Place the original

face down.

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Place the original in the horizontal orientation, referring to the document

glass scale.

Originals

Portrait original

Document glass scale

Landscape original

mark

5-1/2" x 8-1/2" (A5)

8-1/2" x 11" (A4)

Portrait originals

When using the below functions in copy

mode, place the original so that the top of

the image is to the right.

• Staple sort

Top of image

to the right

• Pamphlet copy

• 2in1

• Stamp

Landscape originals

When using the staple sort function, place

the original so that the top of the image is

toward you.

Top of image

toward you

For more information, see "ORIGINALS" in "Chapter 1 - BEFORE USING

THE MACHINE" in the Operation Guide.

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CHANGING PAPER IN A TRAY

Names of the trays

The names of the trays are shown below.

For the number of sheets of paper that can be loaded in each tray, see the

following manuals:

• Operation Guide, "Paper Tray Settings" in "Chapter 7 - SYSTEM

SETTINGS"

• Maintenance & Safety Guide, "SPECIFICATIONS"

(1) Tray 1

(2) Tray 2

(5)

(3) Tray 3

(4) Tray 4

(5) Bypass tray

(1)

(2)

(3)

(4)

Print side face up or face down

Paper is loaded with the print side face up or face down depending on the

paper type and tray.

Tray

Print side*

Face up

Face down

Tray 1 to 4

Bypass tray

* When loading "Pre-Punched", "Letter Head", or "Pre-Printed" paper in the

paper tray, the direction the print side faces is different.

For more information, see "LOADING PAPER" in "Chapter 1 - BEFORE

USING THE MACHINE" in the Operation Guide.

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Loading paper in a tray

To change the paper in a tray, load the desired paper in the tray and then

change the tray settings in the machine to specify the loaded paper. The

procedure for changing the tray paper size is explained below. As an

example, the paper in tray 1 is changed from 8-1/2" x 11" (A4) size plain

paper to 5-1/2" x 8-1/2" (A5) size recycled paper.

Gently pull out the paper tray. If

paper remains in the tray, remove it.

Move the two guides on the tray. For

example, move the guides from

8-1/2" x 11" (A4) to 5-1/2" x 8-1/2"

(A5). Adjust the guides to match the

paper being loaded. If the guides are

too loose, the paper will not be held

in place. If the guides are too tight,

the paper will bow.

Load the paper so that it is not as

shown below when viewed from the

front and side of the machine.

The loaded paper should not go

higher than these protrusions.

Insert the paper with the print side

face up.

Fan the paper well before inserting

it. Otherwise, multiple sheets may

feed at once and cause a misfeed.

Insert the paper and then gently

push the tray into the machine.

Indicator line

The indicator line indicates the

maximum height of the paper

that can be loaded in the tray.

When loading paper, make sure

that the stack is not higher than

the indicator line.

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Changing the tray settings

When you change the paper in a tray, the tray settings in the system

settings must also be changed.

1 ^{Press the [SYSTEM}

SYSTEM

SETTINGS

SETTINGS] key.

System Settings

Admin Password

Exit

2 ^{Configure the tray settings}

List Print

(User)

in the touch panel.

Total Count

Default Settings

Address Control

Paper Tray

Settings

Fax Data

Receive/Forward

(1)

(1) Touch the [Paper Tray

Settings] key.

Printer Condition

Settings

Document Filing

Control

USB-Device Check

System Settings

Paper Tray Settings

(2) Touch the [Tray Settings]

key.

Back

Tray Settings

(2)

Paper Type Registration

Auto Tray Switching

Custom Size Registration (Bypass)

Back

Tray Settings

(3) Touch the [Change] key in

"Tray 1".

Tray

Type

Size

Plain

Change

Auto-Inch

Paper Property

(3)

Fixed Paper Side

Disable Duplex

Disable Staple

Feeding Approved Job

Fax

Copy

I-Fax

Doc. Filing

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Select settings in the touch

panel. (Continued)

System Settings

Tray Settings

Cancel

(4) Select [Recycled] from the

"Type" select box.

(5) Make Sure that [Auto-Inch]

is selected in the "Size"

select box.

Tray:

Type:

Tray

(6)

Recycled

(4)

Size:

Auto-Inch

(5)

Paper Property:

Copy

I-Fax

Fax

Doc. Filing

For more information, see "Paper

Tray Settings" in

"Chapter 7 - SYSTEM SETTINGS"

in the Operation Guide.

(6) Touch the [OK] key.

The above steps change the paper

settings for tray 1 to 5-1/2" x 8-1/2"

recycled paper.

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Loading paper in bypass tray

The side to be

copied on must

be face down!

Load the paper in the horizontal orientation.

When loading 8-1/2" x 11" size paper, pull out

the tray extension.

The maximum number of sheets that can be

loaded in the bypass tray is approximately

100 for plain paper and approximately 20 for

envelopes.

Example: Loading an envelope

Place paper that is 7-1/4" x 10-1/2"

(A5) or smaller in the horizontal

orientation.

Only the address side of envelopes

can be printed on. Place envelopes

with the address side face down.

Do not place heavy objects on the bypass tray or press down on the tray.The

bypass tray may be damaged, the machine may topple, and injury may result.

Special types of paper that cannot be loaded in other trays can be loaded

in the bypass tray.

For detailed information on the bypass tray, see "LOADING PAPER IN THE

BYPASS TRAY" in "Chapter 1 - BEFORE USING THE MACHINE" in the

Operation Guide.

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Copying

This section explains the basic procedures for using the

copier function. This section also introduces the various

types of copying that can be performed using the special

modes.

XBASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . 30

XMAKING COPIES. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

X2-SIDED COPYING (Automatic Document Feeder) . . . . 34

XCOPYING ON SPECIAL PAPER (Bypass Copy). . . . . . . 36

XSELECTING THE EXPOSURE AND IMAGE TYPE . . . . . 39

XFITTING THE COPY IMAGE TO THE PAPER

(Automatic Ratio Selection) . . . . . . . . . . . . . . . . . . . . . . . 41

XENLARGEMENT/REDUCTION (Preset Ratios /

Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

XINTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . 45

XSTORING COPY OPERATIONS (Job Programs) . . . . . . 46

XSPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . 50

XCONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . 52

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BASE SCREEN OF COPY MODE

Touch the [COPY] key in the touch panel to open the base screen of copy

mode.

Select copy settings in the base screen.

(6)

(7)

Ready to scan for copy.

(8)

(9)

Special Modes

2-Sided Copy

Output

(10)

(11)

Plain

8½x11

(1)

(2)

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

Quick File

(12)

Paper Select

Copy Ratio

Original

(3)

(4)

Auto

8½x11

Plain

100%

(5)

(1) Output display

(4) [Original] key

When one or more output functions

such as sort, group, or staple sort

have been selected, this shows the

icons of the selected functions.

Touch this key to enter the original

size manually.

After placing the original, touch this

key to set the original size.

(2) [Exposure] key

(5) [Paper Select] key

This shows the current copy

exposure and exposure mode

settings. Touch this key to change

the exposure or exposure mode

setting.

Touch this key to change the paper

(tray) that is used. The tray, paper

size, and paper type will appear.

The tray images in the paper size

display can be selected to open the

same screen.

(3) [Copy Ratio] key

This shows the current copy ratio.

Touch this key to adjust the copy

ratio.

(6) Original feed display

This appears when an original is

inserted in the automatic document

feeder.

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(7) Paper select display

(10) [2-Sided Copy] key

Touch this key to select the 2-sided

copying function.

This shows the size of paper

loaded in each tray and the amount

of paper remaining

The selected tray is highlighted.

(11) [Output] key

Touch this key to select an output

function such as sort, group, offset,

or staple sort.

The tray that is feeding paper is

indicated in green.

Do not pull out a tray while paper

is being fed from the tray. This

will cause a paper misfeed.

(12) Customized keys

The keys that appear here can be

changed to show settings or

functions that you prefer.

(8) Number of copies display

This shows the number of copies

set.

(9) [Special Modes] key

Touch this key to select special

modes such as Margin Shift,

Erase, and Pamphlet Copy.

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MAKING COPIES

This is the most basic procedure for making

copies.

1-sided copy

1-sided original

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

DOCUMENT

FILING

2 ^{Select settings in the touch}

IMAGE SEND

COPY

Ready to scan for copy.

panel.

(1)

Special Modes

(1) Touch the [COPY] key.

The base screen of copy mode

appears.

2-Sided Copy

Output

Plain

8½x11

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

(2) Touch the [Original] key.

Quick File

(2)

Original

Paper Select

Copy Ratio

Auto

8½x11

Plain

100%

(3) Touch the [8-1/2 x 11] key.

Original

Select the size of the original.

(4)

(4) Touch the [OK] key.

5½x8½

8½x11

8½x14

8½x13

Inch

8½x13

(3)

Size Input

Custom Size

None

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Select settings in the touch

panel. (Continued)

(5) Make sure that the desired

paper size is selected.

Special Modes

2-Sided Copy

Output

Plain

8½x11

Exposure

Auto

1. 8½x11

2. 5½x8½

File

8½x14

4. 8½x11

Quick File

(5)

Original

8½x11

Paper Select

Copy Ratio

Auto

8½x11

Plain

100%

3 ^{Set the number of copies}

and then press the [START]

key.

Cancel scanning Cancel copying

Correct sets

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2-SIDED COPYING

(Automatic Document Feeder)

You can use the automatic document feeder

to make automatic 2-sided copies without

the bother of manually turning the originals

over and re-inserting them.

This section explains how to copy 1-sided

2-sided copy

1-sided original

originals onto both sides of the paper.

1 ^{Place the originals.}

The side to be scanned must be face up!

Special Modes

2 ^{Select settings in the touch}

2-Sided Copy

(2)

panel.

Plain

8½x11

Output

(1) Set the original size.

(2) Touch the [2-Sided Copy]

key.

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

File

Quick File

(1)

Copy Ratio

Original

Paper Select

Auto

8½x11

Plain

100%

8½x11

2-Sided Copy

(3) Touch the [1-Sided to

2-Sided] key.

(4)

(4) Touch the [OK] key.

Binding

Change

(3)

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3 ^{Set the number of copies}

and then press the [START]

key.

Cancel scanning Cancel copying

Correct sets

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COPYING ON SPECIAL PAPER

(Bypass Copy)

Use the bypass tray to copy on special

media such as heavy paper, and envelopes.

This section explains how to load

8-1/2" x 11" heavy paper in the bypass tray.

Original

Copy on heavy paper

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

2 ^{Insert paper in the bypass}

The side to

be copied on

must be face

down!

tray.

Special Modes

3 ^{Select settings in the touch}

2-Sided Copy

Plain

panel.

8½x11

Output

Exposure

(1) Set the original size.

(2) Touch the [Paper Select]

key.

8½x11

5½x8½

8½x14

8½x11

Auto

File

Quick File

Copy Ratio

Original

8½x11

Paper Select

Auto

8½x11

Plain

100%

(1)

(2)

(3) Touch the paper type key

of the bypass tray.

Here the [Plain] key has been

touched.

Paper Select

Bypass Tray

8½x11

Plain

Paper Tray

1.8½x11

Plain

2.5½x8½

3.8½x14

4.8½x11

(3)

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Select settings in the touch

panel. (Continued)

(4) Touch the [Heavy Paper]

key.

Paper Select

Cancel

Bypass Tray Type/Size Setting

Select the paper type.

Plain

Pre-Printed

Color

Recycled

Thin Paper

Envelope

Letter Head

Labels

Pre-Punched

Heavy Paper

Transparency

(4)

Heavy Paper : 28 - 56 lbs. (106 - 209 g/m²)

(5) Touch the [Auto-Inch] key.

(6) Touch the [OK] key.

Paper Select

Bypass Tray Type/Size Setting

(6)

Type

Size

(5)

8½x14

Auto-Inch

Heavy Paper

8½x11,7¼x10½,5½x8½

A4,A5,B5

216x330(8½x13)

Auto-AB

Custom Size

X14 Y8½

Manual

(7) Touch the bypass tray key.

(8) Touch the [OK] key.

Paper Select

(8)

Bypass Tray

8½x11

Paper Tray

1.8½x11

(7)

Plain

2.5½x8½

3.8½x14

4.8½x11

Plain

4 ^{Set the number of copies}

and then press the [START]

key.

Cancel scanning Cancel copying

Correct sets

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Selecting a tray

To select paper, touch the [Paper

Select] key or the image of the

machine in the base screen of copy

mode.

Special Modes

2-Sided Copy

Output

Plain

8½x11

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

File

Quick File

Copy Ratio

Original

Paper Select

Auto

8½x11

Plain

100%

Touch a key to select a tray.

(A) Touch to select one of trays 1 to 4.

(B) Touch to select the bypass tray.

bypass tray.

Paper Select

Paper Tray

Bypass Tray

8½x11

Plain

1.8½x11

(B)

(C)

Plain

3.5½x8½

3.8½x14

4.8½x11

(A)

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SELECTING THE EXPOSURE AND

IMAGE TYPE

You can specify the original image type to

obtain a clearer copy.

The example of copying an original with light

colors such as pencil writing is explained

below.

Exposure adjustment

Light original

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

Special Modes

2 ^{Select settings in the touch}

2-Sided Copy

Plain

panel.

8½x11

Output

(1) Touch the [Exposure] key.

Exposure

8½x11

5½x8½

8½x14

8½x11

(1)

Auto

File

Quick File

Copy Ratio

Original

Paper Select

Auto

8½x11

Plain

100%

(2) Touch the [Light Original]

key.

Exposure

(4)

Auto

(3) Darken the printed result

Manual

Original Image Type

Text

Text/

Prtd.Photo

Text/Photo

Map

with the

key.

Printed

Photo

Nine levels are available for the

exposure. Darken light originals

Light

Original

(3)

with the

dark originals with the

key, and lighten

Scan

Resolution

(2)

key.

(4) Touch the [OK] key.

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3 ^{Set the number of copies}

and then press the [START]

key.

Cancel scanning Cancel copying

Correct sets

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FITTING THE COPY IMAGE TO THE

PAPER (Automatic Ratio Selection)

You can copy an original onto any size of

paper using automatic

enlargement/reduction.

This section explains how to copy a

5-1/2" x 8-1/2" original onto 8-1/2" x 14"

8-1/2" x 14"

5-1/2" x 8-1/2"

paper.

Place the originals.

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

Special Modes

2 ^{Select settings in the touch}

2-Sided Copy

Plain

panel.

8½x11

Output

(1) Touch the [Original] key.

(2) Touch the [5-1/2 x 8-1/2]

key.

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

File

Quick File

(1)

(4)

Original

Copy Ratio

Paper Select

Auto

8½x14

Plain

100%

(3) Touch the [OK] key.

5½x8½

(4) Touch the [Paper Select]

key.

(5) Touch the tray that has the

desired paper size.

(6) Touch the [OK] key.

Paper Select

(6)

Paper Tray

Bypass Tray

8½x11

Plain

1.8½x11

Plain

2.5½x8½

3.8½x14

4.8½x11

(5)

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Select settings in the touch

panel. (Continued)

(7) Touch the [Auto Image]

key.

Special Modes

2-Sided Copy

Output

Plain

8½x11

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

Quick File

Copy Ratio

100%

Original

5½x8½

Paper Select

8½x14

Plain

Auto Image

(7)

3 ^{Set the number of copies.}

Correct sets

4 ^{Press the [START] key.}

Cancel scanning

Cancel copying

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ENLARGEMENT/REDUCTION

(Preset Ratios / Zoom)

For precise adjustment of the copy size, you

can select a preset ratio and/or adjust the

ratio in increments of 1%.

55%

As an example, this section explains how to

reduce the image to 55%.

Ratio-specified copy

Original

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

Special Modes

2-Sided Copy

Output

2 ^{Select settings in the touch}

panel.

Plain

8½x11

(1) Set the original size.

(2) Touch the [Copy Ratio]

key.

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

Quick File

(1)

Original

Copy Ratio

Paper Select

Auto

8½x11

Plain

100%

8½x11

(2)

(3) Touch the

key.

Copy Ratio

100

64%

77%

129%

8½x11 5½x8½

8½x14 8½x11

5½x8½ 8½x11

Zoom

100%

(3)

Auto Image

XY Zoom

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Select settings in the touch

panel. (Continued)

Copy Ratio

(6)

(4) Touch the [50%] key.

Touch the preset ratio key that is

closest to 55% (the desired ratio).

50%

200%

Zoom

75%

150%

175%

(4)

(5) Set the copy ratio to 55%

80%

(5)

100%

with the

The key decreases the ratio in

increments of 1%, and the key

key.

Auto Image

XY Zoom

increases the ratio in increments of

1%.

(6) Touch the [OK] key.

3 ^{Set the number of copies.}

Correct sets

4 ^{Press the [START] key.}

Cancel scanning

Cancel copying

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INTERRUPTING A COPY RUN

(Interrupt Copy)

When the machine is printing, you can

temporarily interrupt the job and perform a

copy job that you wish to prioritize.

Original

This feature is useful when you need to

make an urgent copy during a long copy run.

Interrupt

Printing

Copies in progress from tray 2.

Ready to scan for next copy job.

Interrupt

1 ^{Touch the [Interrupt] key}

Special Modes

2-Sided Copy

Output

while the machine is

printing.

Plain

8½x11

The [Interrupt] key appears in the

base screen while the machine is

printing.

Exposure

Auto

1. 8½x11

5½x8½

3. 8½x14

4. 8½x11

File

Quick File

Copy Ratio

Original

8½x11

Paper Select

Auto

8½x11

Plain

100%

2 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

3 ^{Set the number of copies}

and then press the [START]

key.

The interrupted copy job will resume

when the copy job is finished.

Cancel scanning Cancel copying

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STORING COPY OPERATIONS

(Job Programs)

You can store a group of copy settings. The settings can be retrieved and

used whenever needed.

When you frequently use the same group of settings, this saves you the

trouble of manually selecting the settings each time you need to use them.

Storing a job program

1 ^{Press the [#/P] key (}

Exit

Job Programs

2 ^{Select settings in the touch}

Press program number.

panel.

(1) Touch the [Store/Delete]

tab.

Recall

Store/Delete

(1)

(2) Touch the key in which you

want to store a job

program.

Exit

Job Programs

Press program number.

(2)

Touch any key that is not

highlighted.

Keys that have a job program

stored are highlighted.

Recall

Store/Delete

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Select settings in the touch

panel. (Continued)

To store, make selections and press

[OK], to delete, press [Cancel].

Cancel

(5)

Special Modes

2-Sided Copy

Output

(3) Select the copy settings

that you wish to store.

(4) Touch the [Program Name]

key.

Plain

8½x11

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

Program Name

(4)

A text entry screen appears. Enter

a name for the program.

Original

Paper Select

Copy Ratio

Auto

8½x11

Plain

100%

(5) Touch the [OK] key.

(3)

Using a job program

1 ^{Press the [#/P] key (}

Place the original.

Exit

Job Programs

2 ^{Touch the key of the}

Press program number.

desired job program.

After selecting the job program, set

the number of copies and press the

[START] key to begin copying.

Recall

Store/Delete

Deleting a job program

1 ^{Press the [#/P] key (}

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Exit

Job Programs

2 ^{Select settings in the touch}

Press program number.

panel.

(1) Touch the [Store/Delete]

tab.

Recall

Store/Delete

(1)

(2) Touch the key of the job

program that you wish to

delete.

Exit

Job Programs

Press program number.

(2)

Touch a key that is highlighted.

Keys that have a job program

stored are highlighted.

Recall

Store/Delete

(3) Read the displayed

message and touch the

[Delete] key.

A job program has been already stored

in this location.

Cancel

Delete

Store

(3)

(4) Touch the [Exit] key.

Exit

Job Programs

Press program number.

(4)

Recall

Store/Delete

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SPECIAL MODES

The special modes can be used for a variety of special-purpose copy jobs.

This section introduces the types of copies that can be made with the special

modes. (The procedures for using each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic

procedure is the same for all modes. The basic procedure for selecting a special

mode is explained on the next page using "Margin Shift" as an example.

For the procedures for using the special modes, see "SPECIAL

MODES" in "Chapter 2 - COPIER" in the Operation Guide.

Special modes

To use a special mode, open the

Special Modes

special modes menu and touch the

2-Sided Copy

key of mode that you wish to use.

Plain

8½x11

Output

The menu consists of two screens.

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

File

Use the

keys to switch

Quick File

between the screens.

Original

Paper Select

Touch the [Special Modes] key in

the base screen to open the special

modes menu.

Copy Ratio

Auto

8½x11

Plain

100%

1st screen

Image edit menu screen

Image Edit

Special Modes

Margin Shift

Erase

Pamphlet Copy

Mirror

Image

Photo Repeat

Centering

Job

Build

Transparency

Inserts

2in1

B/W

Reverse

Card Shot

Sharpness

Stamp

File

Image Edit

Quick File

2nd screen

Special Modes

Mixed Size

Original

Slow Scan

Mode

Proof Copy

Business

Card Scan

When a special mode key encircled by

highlighted and the setting is completed.

is touched, the key is

When any other special mode key is touched, a screen appears to let you

select settings for that mode.

Note that the keys that appear will vary depending on what peripheral

devices are installed.

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SELECTING A SPECIAL MODE

The procedure for selecting settings for "Adding margins (Margin Shift)" is

explained below as an example. Although the specific settings for each

special mode vary, the general procedure is the same.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Special Modes

2 ^{Select settings in the touch}

(1)

2-Sided Copy

panel.

Plain

8½x11

Output

(1) Touch the [Special Modes]

Exposure

8½x11

5½x8½

8½x14

8½x11

Auto

File

key.

Quick File

Original

Copy Ratio

Paper Select

Auto

8½x11

Plain

100%

(2) Touch the [Margin Shift]

key.

Special Modes

Margin Shift

Erase

Pamphlet Copy

(2)

Settings to shift the margin 3/4"

down will be selected.

Job

Build

Transparency

Inserts

2in1

Card Shot

Sharpness

Stamp

File

Image Edit

Quick File

(3) Select 3/4" for the front

side and 3/4" for the

reverse side using the

keys.

Special Modes

Margin Shift

(4)

Cancel

Down

Right

Left

Side 1

Side 2

The margin shift position is initially

set to "Up".

3/4

(0~1)

inch

3/4

(0~1)

inch

To set the margin shift position to

"Right", "Left", or "Down", touch

the corresponding key.

(3)

(4) Touch the [OK] key.

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3 ^{Set the number of copies}

and then press the [START]

key.

Cancel scanning Cancel copying

Correct sets

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CONVENIENT COPY FUNCTIONS

Adding margins (Margin Shift)

Use this function to shift the

image on the copy to create

binding margins.

This function is convenient

when you wish to hole punch

the copies.

Erasing peripheral shadows (Erase)

Use this function to erase

peripheral shadows that occur

when making copies of books

and other thick originals.

Without erase

With erase

Making copies in pamphlet format

(Pamphlet Copy)

Use this function to make

copies that can be folded into a

pamphlet.

Pamphlet copy makes it easy

to create pamphlets.

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Copying a large number of originals at

once (Job Build)

A stack of originals higher than

the indicator line on the

automatic document feeder

cannot be fed through the

feeder.

The job build function lets you

divide the stack of originals into

sets, feed each set, and copy

the sets as a single job.

Adding inserts when copying on

transparency film

(Transparency Inserts)

When copying onto

per inser

transparency film, this function

inserts sheets of paper

aper inser

between the sheets of

transparency film to keep them

from sticking together.

Copying two original pages onto one

sheet of paper (2in1)

Use this function to copy two

original pages onto one sheet

of paper.

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Copying both sides of a card onto one

sheet of paper (Card Shot)

Use this function to copy the

Front

front and reverse side of a card

onto one sheet of paper.

Back

Printing the date or a stamp on copies

(Stamp)

Use this function to print the

Date print

04/04/2010

Stamp

date, a stamp, the page

CONFIDENTIAL

number, or text on copies.

Page number

Text

Planning Meeting

Repeating photos on a copy (Photo

Repeat)

Use this function to print up to

12 copies of one photo on one

sheet of paper.

Inverting the image (Mirror Image)

Use this function to make a

copy that is a mirror image of

the original.

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Copying in the center of the paper (Centering)

Use this function to position the

copy image at the center of the

paper.

This is convenient when the

image is reduced or copied

onto paper that is larger than

the original.

Reversing black and white in a copy (B/W

Reverse)

This function reverses black

and white in a copy to create a

negative image.

Use this function to save toner

when copying an original with

large black areas.

Adjusting the sharpness of an image

(Sharpness)

Use this function to sharpen or

soften a copy image.

Soft

Sharp

Checking copies before printing (Proof

Copy)

Regardless of the number of

sets

copies specified, this function

initially prints only the first set.

After you have checked the

first set, the remaining sets are

printed.

Check

set

sets

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Copying originals that are different sizes

(Mixed Size Original)

For example, even when a

-1/2x11

8-1/2" x 11" original is mixed in

with 8-1/2" x 14" originals, this

function lets you copy all

originals at once.

-1/2x14

When used in combination with

the auto image function, the

copies can all be printed on the

same size of paper.

Copying thin originals (Slow Scan Mode)

This function lets you scan thin

originals, which are normally

difficult to handle, in the

automatic document feeder.

Copying multiple business cards

(Business Card Scan)

Up to eight business cards can

be copied onto a single sheet

of paper. This function can be

used to create a list of business

cards or file multiple business

cards together as a group.

(Business card feeder is

required.)

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Printing

This section explains the basic procedure for printing using

the printer driver of the machine. The settings that can be

selected in the printer driver are also introduced.

The explanations of screens and procedures are primarily

for Windows Vista in Windows environments, and Mac

OS X v10.4 in Macintosh environments. The window varies

depending on the operating system version, the printer

driver version, and the application.

XPRINTING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

XCANCELING PRINTING (AT THE MACHINE) . . . . . . . . . 64

XSELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . . . 65

XCONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . 67

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PRINTING

This section explains the basic procedures for printing.

Windows

The following example explains how to print a letter size document from

WordPad, which is a standard accessory program in Windows.

To install the printer driver and configure settings in a Windows

environment, see "Chapter 2 - SETUP IN A WINDOWS ENVIRONMENT" in

the Software Setup Guide.

For information on the available printer drivers and the requirements for

their use, see "PRINTER FUNCTION OF THE MACHINE" in

"Chapter 3 - PRINTER" in the Operation Guide.

Select the print

command in the

(1)

application.

(1) Open the [File] menu.

(2) Select [Print].

(2)

Open the printer driver

properties window.

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

(1)

button.

In Windows 2000, the

(2)

[Preferences] button does not

appear. Click the tabs in the

"Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0,

click the [Properties] button.

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Select print settings.

(1) Click the [Paper] tab.

(2) Select [Letter].

(1)

(3) Click the [OK] button.

(2)

(3)

Click the [Print] button.

Printing begins.

In Windows 98/Me/NT 4.0, click

the [OK] button.

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Using printer driver help

When selecting settings in the printer driver properties window, you can

display Help to view explanations of the settings. (Only in Windows)

Open the printer driver

properties window.

(1) Select the printer driver

of the machine.

(2) Click the [Preferences]

(1)

button.

In Windows 2000, the

(2)

[Preferences] button does not

appear. Click the tabs in the

"Print" dialog box to adjust the

settings on the tabs.

In Windows 98/Me/NT 4.0,

click the [Properties] button.

Click the [Help] button.

The Help window will open to let

you view explanations of the

settings on the tab.

To view Help for settings in a

dialog box, click the green text at

the top of the Help window.

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To view Help for a specific setting

Click the setting that you wish to learn about and press the [F1] key. Help for

that setting will appear.

*To view Help for a particular setting in Windows 98/Me/NT 4.0/2000/XP/

Server 2003, click the

button in the upper right-hand corner of the

printer driver window and then click the setting.

When the information icon ( ) appears

The icon can be clicked to show prohibited combinations of functions and

other information.

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Macintosh

The following example explains how to print a letter size document from

"TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory

program on Macintosh computers.

To install the printer driver and configure settings in a Macintosh

environment, see "Chapter 3 - SETUP IN A MACINTOSH ENVIRONMENT"

in the Software Setup Guide.

Setting the paper size

Select paper settings in the printer driver before selecting the print

command.

Open the page setup

window in TextEdit.

(1)

(1) Open the [File] menu.

(2) Select [Page Setup].

In Mac OS 9, select [Print] from

the [File] menu of SimpleText.

(2)

Select paper settings.

(1) Make sure the correct

(1)

printer is selected.

The machine name that

appears in the "Format for"

menu is normally [SCxxxxxx].

(2)

("xxxxxx" is a sequence of

characters that varies

depending on your machine

model.)

(2) Select [US Letter].

(3) Click the [OK] button.

(3)

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Printing a file

Execute printing from

TextEdit.

(1)

(1) Open the [File] menu.

(2) Select [Print].

In Mac OS 9, select [Print] from

the [File] menu of SimpleText.

(2)

2 ^{Select print settings and click the [Print] button.}

(1)

(2)

(3)

(1) Make sure the correct printer is selected.

The machine name that appears in the "Printer" menu is normally [SCxxxxxx].

("xxxxxx" is a sequence of characters that varies depending on your machine

model.)

(2) Select print settings.

Click

next to [Copies & Pages] and select each setting that you wish to

configure from the pull-down menu. The screen for the selected setting will

appear.

If the settings do not appear in Mac OS X v10.5 to 10.5.5, click

printer name.

next to the

In Mac OS 9, click

next to [General] and select a setting from the pull-down

menu. The screen for the selected setting will appear.

(3) Click the [Print] button.

Printing begins.

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CANCELING PRINTING

(AT THE MACHINE)

You can cancel a print job if you cancel before printing actually begins.

JOB STATUS

Press the [JOB STATUS]

key.

Select settings in the

touch panel.

(1) Touch the [Print Job]

tab.

(2) Change the print job

status mode to [Spool]

or [Job Queue].

Print Job

Job Queue

Scan to

Fax Job

Internet Fax

Sets / Progress

Status

(1)

Spool

Computer01

020 / 001

020 / 000

002 / 000

Printing

Waiting

Job Queue

Complete

Computer02

0312345678

Copy

(3)

(2)

002 / 000

Copy

Detail

Priority

Copy

Stop/Delete

Copy

Touch this key to change

modes. The selected mode will

be highlighted.

(4)

(3) Touch the key of the

print job that you wish

to cancel.

Delete the job?

Computer02

Yes

(4) Touch the [Stop/Delete]

key.

(5)

(5) Touch the [Yes] key.

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SELECTING PRINT SETTINGS

To use the print function of the machine, the settings in the printer driver

properties window must be configured. See "PRINTING" (page 58) for the

procedure for opening the printer driver properties window and the basic

procedure for printing.

Windows

The procedure for selecting settings in the printer driver is explained below

using "Fitting the print image to the paper (Fit To Paper Size)" as an

example.

The Fit To Paper Size function is used to automatically enlarge or reduce

the print image to fit the selected paper size. In this example, an

Invoice-size image will be printed on letter-size paper.

The procedures for configuring printer driver settings vary by setting. For

more information on each setting, see "FREQUENTLY USED

FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in

"Chapter 3 - PRINTER" in the Operation Guide.

Select print settings.

(1) Click the [Paper] tab.

(1)

(2) Select [Invoice].

Select the size of the print

image.

(2)

(3) Select [Fit To Paper

Size].

(3)

(4) Select [Letter].

Select the size of paper that

you want to print on.

(4)

(5) Click the [OK] button.

This completes the settings.

Start printing.

(5)

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Macintosh

The procedure for selecting printer driver settings is explained below using

"Printing multiple images on one page (N-Up Printing)" as an example.

This function reduces the size of each page to let you print multiple pages

on one sheet of paper. The example of printing two pages on one sheet of

paper with borderlines is explained.

The procedures for configuring printer driver settings vary by setting. For

more information on each setting, see "FREQUENTLY USED

FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in

"Chapter 3 - PRINTER" in the Operation Guide.

Select print settings.

(1) Select [Layout].

(1)

(2)

(2) Select [2].

(3) Select the order of the

(3)

pages.

(4)

(4) Select the desired type

of borderline.

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CONVENIENT PRINTER

FUNCTIONS

Printing on both sides of the paper

(2-sided printing)

Use this function to print on

both sides of the paper. You

can use 2-sided printing to

reduce the number of printed

sheets when you are printing a

large number of pages or when

you wish to conserve paper.

Fitting the print image to the paper (Fit To

Paper Size)

Use this function to enlarge or

reduce the print image to fit the

paper size.

This is convenient for such

purposes as enlarging an

Invoice

Letter

invoice or A5 size document to

letter or A4 size paper to make

it easier to view, and to print

when the same size of paper

as the print image is not loaded

in the machine.

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Printing multiple images on one page

(N-Up Printing)

Use this function to print

multiple pages on a single

sheet of paper by reducing the

size of the print images.

This is convenient when you

wish to show an overall view of

multiple pages or conserve

paper.

Stapling printed pages (Staple)

Use this function to staple

printed output.

(When a finisher is installed.)

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The machine also has these functions

For information on each of these functions, see "CONVENIENT PRINTING

FUNCTIONS" in "Chapter 3 - PRINTER" in the Operation Guide.

Convenient functions for creating pamphlets and posters

• Creating a pamphlet (Pamphlet)

• Increasing margin (Margin Shift)

• Creating a large poster (Poster Printing)

Functions to adjust the size and orientation of the image

• Rotating the image 180 degrees (Rotate 180 degrees)

• Enlarging/reducing the print image (Zoom / XY-Zoom)

• Adjusting line widths when printing (Line Width Settings)

• Reversing the image (Mirror Image)

Image adjustment function

• Adjusting the brightness and contrast of the image (Image Adjustment)

• Printing faint text or lines in black (Text To Black/Vector To Black)

Functions to combine text and images

• Adding a watermark to printed pages (Watermark)

• Printing an image over the print data (Image Stamp)

• Creating overlays for print data (Overlays)

Print functions for special purposes

• Printing specified pages on different paper (Different Paper)

• Adding inserts when printing on transparency film (Transparency Inserts)

• Printing a carbon copy (Carbon Copy)

• Printing so that a specific page is the front page when using two-sided

printing (Chapter Inserts)

Convenient printer functions

• Saving and using print files (Retention/Document Filing)

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Faxing

This section explains the basic procedures for using the fax

function of the machine. In addition, special modes that can

be used with the fax function are introduced.

The facsimile expansion kit is required to use the fax

function.

XBASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . 72

XSENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . . . . . 75

XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . 77

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . . 78

XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . 79

XFORWARDING RECEIVED FAXES (Fax Data

Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

XCONVENIENT DIALING METHODS . . . . . . . . . . . . . . . . . 83

XSENDING THE SAME FAX TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . . . 87

XSPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 89

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . . 90

XCONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . 92

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BASE SCREEN OF FAX MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of

fax mode. If the fax screen does not appear, touch the [Fax] tab.

Select fax settings in the base screen.

(7)

(8)

Ready to send.

Speaker

Resend

PC Scan

Auto

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

(1)

(2)

Address Book

Send:

8½x11

Direct TX

Auto

Exposure

(9)

(3)

(4)

Sub Address

Resolution

Standard

Address Review

File

Special Modes

(10)

(11)

(5)

(6)

Quick File

(12)

(13)

Auto Reception

Fax Memory:100%

(1) Send mode tabs

(5) Customized keys

Use these tabs to change the

mode of the image send function.

To switch to fax mode, touch the

[Fax] tab.

The keys that appear here can be

changed to show the settings or

functions that you prefer.

(6)

key

(2) [Address Book] key

Touch this key to retrieve a

destination using a search

number.*

* 3-digit number assigned to a

destination when it is stored.

Touch this key to dial using a

one-touch key or group key. When

the key is touched, the address

book screen appears.

(3) [Direct TX] key

(7) [Speaker] key / [Pause] key /

[Space] key

Touch this key to send a fax by

direct transmission. When the

[Direct TX] key is not highlighted,

normal transmission (memory TX

mode) is selected.

Touch this key to dial using the

speaker.

When entering a fax number to be

dialed, the key changes to the

[Pause] key. When entering a

sub-address, the key changes to

the [Space] key.

(4) [Sub Address] key

Touch this key to enter a

sub-address and passcode for

F-code transmission.

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(8) [Resend] key / [Next Address]

key

(11) [Special Modes] key

Touch this key to use a special

mode.

The destinations of the most recent

eight transmissions by Scan to

E-mail, fax and/or Internet fax

(including Direct SMTP addresses)

are stored. To select one of these

destinations, touch the desired

destination. After a destination is

selected, this key changes to the

[Next Address] key.

(12)

key /

key

When "Hold Setting for Received

Data Print" or "Received Data

Image Check Setting" is enabled in

the system settings (administrator),

this will appear when a fax is

received.

:Only "Hold Setting for

(9) Image settings

Image settings (original size,

exposure, resolution) can be

selected.

Received Data Print" is

enabled

:Only "Received Data Image

Check Setting" is enabled

:Both settings are enabled

(10)

key

(13) This shows the currently

selected fax reception mode and

the amount of free memory

remaining.

This key appears when a special

mode or 2-sided scanning is

selected. Touch the key to display

the selected special modes.

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SENDING A FAX

The basic procedure for sending faxes is

explained below.

In fax mode, color originals are sent as black

and white images.

Transmission

Transmission result

Original

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

DOCUMENT

FILING

COPY

IMAGE SEND

2 ^{Select settings in the touch}

Ready to send.

(1)

Speaker

Resend

PC Scan

Auto

panel.

Scan

Internet Fax

Fax

USB Mem. Scan

(1) Touch the [IMAGE SEND]

key.

Address Book

Original

Exposure

Scan:

8½x11

Send:

(2)

Direct TX

Auto

The base screen of fax mode

appears.

Sub Address

Resolution

Standard

Special Modes

Address Review

If the fax screen does not appear,

touch the [Fax] tab.

File

Quick File

Auto Reception

Fax Memory:100%

(2) Make sure that the size of

the placed original is

displayed.

If the wrong size appears, touch

the key and select the correct size.

3 ^{Enter the fax number of the}

receiving fax machine and

press the [START] key.

Correct a mistake

Cancel scanning

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CHANGING THE SIZE OF A FAX

The size of the original and the transmission size can be specified before

transmission.

This is convenient when faxing an original that is small and difficult to read.

The procedure for faxing both sides of an 8-1/2" x 11" original at 11" x 17"

size is explained below.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

Scan:

8½x11

(1)

panel.

Auto

Direct TX

Exposure

Sub Address

(1) Touch the [Original] key.

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

Fax/Original

(2) Touch the [2-Sided

Booklet] key.

Scan Size

8½x11

100% Send Size

Auto

This key is used to send a 2-sided

original.

(3)

(4)

Image Orientation

(3) Make sure that the size of

the placed original is

2-Sided

Tablet

2-Sided

Booklet

displayed.

(2)

If the wrong size appears, touch

the key and select the correct size.

(4) Touch the [Send Size] key.

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Select settings in the touch

panel. (Continued)

(5) Touch the [11 x 17] key.

(6) Touch the [OK] key.

Fax/Original

Auto

(6)

Manual

5½x8½

8½x11

8½x13

8½x14

Inch

11x17

(5)

(7) Touch the [OK] key.

Fax/Original

(7)

Scan Size

129% Send Size

11x17

8½x11

Image Orientation

2-Sided

Tablet

2-Sided

Booklet

3 ^{Enter the fax number of the}

first destination.

Correct a mistake

4 ^{Press the [START] key.}

Cancel scanning

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CHANGING THE EXPOSURE

The exposure can be changed as appropriate for the darkness or lightness

of the original.

The following example explains how to darken light colors in an original to

make the image clearer.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Auto

Direct TX

Exposure

(1)

Sub Address

(1) Touch the [Exposure] key.

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

(2) Touch the [Manual] key.

Fax/Exposure

(3) Touch the

key to

(4)

Auto

darken the exposure.

5 levels are available for the

exposure. Darken light originals

Manual

(2)

with the

key, and lighten

dark originals with the

key.

(3)

(4) Touch the [OK] key.

3 ^{Enter the fax number of the}

receiving fax machine and

press the [START] key.

Correct a mistake

Cancel scanning

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CHANGING THE RESOLUTION

The resolution can be selected to match the characteristics of the original,

such as text or photo, the size of the text, and the darkness of the image.

The following example explains how to set the resolution to [Fine] and [Half

Tone] when sending an original with small text.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

Send:

8½x11

panel.

Auto

Direct TX

Exposure

(1) Touch the [Resolution] key.

Sub Address

Resolution

Standard

(1)

Special Modes

Address Review

File

Quick File

(2) Touch the [Fine] key.

The resolution increases

Auto Reception

Fax Memory:100%

(producing a clearer image) in the

following order: [Standard], [Fine],

[Super Fine], [Ultra Fine].

Fax/Resolution

(3) Touch the [Half Tone] key.

Select [Half Tone] for a photo or

illustration with shading to further

improve the image.

(4)

Standard

Fine

(2)

Super Fine

Ultra Fine

Half Tone

[Half Tone] cannot be selected

when [Standard] is selected.

(3)

(4) Touch the [OK] key.

3 ^{Enter the fax number of the}

receiving fax machine and

press the [START] key.

Correct a mistake

Cancel scanning

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STORING A FAX NUMBER

You can store fax numbers in one-touch

keys.

Stored fax numbers can be retrieved quickly

One-touch keys

Group key

and easily.

A Corp.

If you frequently send faxes to the same

group of fax machines, the numbers of those

fax machines can be stored as a group

(multiple fax numbers can be stored in one

key).

Storing an individual key

SYSTEM

SETTINGS

1 ^{Press the [SYSTEM}

SETTINGS] key.

Admin Password

Exit

System Settings

2 ^{Select settings in the touch}

List Print

(User)

panel.

Total Count

Default Settings

Fax Data

Paper Tray

Settings

Address Control

Receive/Forward

(1)

(1) Touch the [Address

Control] key.

Printer Condition

Settings

Document Filing

Control

USB-Device Check

System Settings

Address Control

(2) Touch the [Address Book]

key.

Back

Address Book

Custom Index

Program

(2)

F-Code Memory Box

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Select settings in the touch

panel. (Continued)

Back

Address Book

Add New

Sort Address

All

(3) Touch the [Add New] key.

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

(3)

Index Switch

ABC

Sorting Order

Search Number

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ

etc.

System Settings

Address Control

(4) Select [Fax] from the

Cancel

"Address Type" select box.

(5) Touch the "Address Name"

text box.

Address Type:

Search Number:

Fax

(4)

(1-999)

Address Name

(Required):

KKK KKK

(5)

Initial (Optional):

Key Name:

A text entry screen appears. Enter

the name of the destination.

(6)

Custom Index:

User

(7)

(6) Touch the "Initial" text box.

A text entry screen appears. Enter

search characters for the

destination.

System Settings

Address Control

Cancel

(9)

(7) Slide the scroll bar down to

move the screen.

(8) Touch the "Fax Number"

text box.

Fax Number (Required):

Transmission Mode:

0123456789

(8)

33.6 kbps

Transmission Speed:

None

Transmission Mode:

A text entry screen appears. Enter

the fax number that you wish to

store.

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered,

see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

When sending the same document or image to multiple destinations, it is

convenient to store a destination group. For details on storing groups, see

"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

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FORWARDING RECEIVED FAXES

(Fax Data Forward)

When the machine cannot print because it is out of paper or out of toner,

received faxes can be forwarded to another fax machine.

To use this function, the fax number of the destination machine must be

stored in "Set the Telephone Number for Data Forwarding" in the system

settings (administrator).

1 ^{Press the [SYSTEM}

SYSTEM

SETTINGS

SETTINGS] key.

Admin Password

Exit

System Settings

2 ^{Select settings in the touch}

List Print

(User)

panel.

Total Count

Default Settings

Address Control

Fax Data

Paper Tray

Settings

Receive/Forward

(1)

(1) Touch the [Fax Data

Receive/Forward] key.

Printer Condition

Settings

Document Filing

Control

USB-Device Check

(2) Touch the [Fax Settings]

key.

System Settings

Fax Data Receive/Forward

Back

Fax Settings

(2)

I-Fax Settings

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Select settings in the touch

panel. (Continued)

System Settings

Fax Settings

Cancel

(3) Touch the [Execute] key in

"Forward Received Data".

Receive Setting:

Auto Reception

Multiple Set Print

Staple

Forward Received Data:

Execute

(3)

(4) Touch the [OK] key.

Transfer the received data to another device?

Cancel

(4)

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CONVENIENT DIALING METHODS

Easy to use one-touch keys and the resend function can be used to prevent

dialing errors and save time.

One-touch keys

A fax number stored in a one-touch key can be retrieved by a simple touch

of the key.

A one-touch key for a group can be selected to automatically transmit to

each of the destinations stored in the group.

(1) Touch the [Address Book]

Scan

Internet Fax

Fax

USB Mem. Scan

PC Scan

key.

Address Book

Original

Auto

Scan:

(1)

8½x11

Send:

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

(2) Touch the key of the

desired destination.

Condition

Settings

(3)

AAA AAA

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Address Review

Address Entry

CCC CCC

To change the number of

one-touch keys displayed in the

EEE EEE

(2)

Global

GGG GGG

III III

Address Search

screen, touch the

Sub Address

Sort Address

key. Select 5, 10, or 15 keys.

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ etc.

(3) Touch the [To] key.

Auto Reception

Fax Memory:100%

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Resending

The [Resend] key can be touched to transmit to one of the eight most recent

destinations used for transmission.

Resending is not possible in some cases, such as when an image is sent

using a one-touch key for a group.

(1) Touch the [Resend] key.

Ready to send.

Speaker

Resend

PC Scan

Auto

(1)

Scan

Internet Fax

Original

Fax

USB Mem. Scan

Address Book

8½x11

Scan:

Auto

Send:

Direct TX

Exposure

Sub Address

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

(2) Touch the key of the

desired destination.

Cancel

Resend

(2)

No.01

No.03

No.05

No.07

AAA AAA

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

The destinations that appear also

include Scan to E-mail and Internet

fax destinations.

CCC CCC

EEE EEE

GGG GGG

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Speed dialing

When you store an individual key or a group key, a 3-digit search number is

assigned to the key.

You can select a destination using the

number.

key and the 3-digit search

To check a search number, print the appropriate list in the sending address

list menu in the system settings.

(1) Touch the

key.

Ready to send.

Speaker

Resend

PC Scan

Auto

Scan

Internet Fax

Fax

USB Mem. Scan

Address Book

Original

Exposure

8½x11

Scan:

Auto

Send:

Direct TX

Sub Address

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

(1)

(2) Enter the 3-digit

search number with

the numeric keys.

Enter search number.(001-999)

(2)

Scan

Internet Fax

Original

Fax

USB Mem. Scan

8½x11

Send:

PC Scan

Auto

Address Book

Scan:

Auto

Direct TX

Exposure

Sub Address

Resolution

Standard

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

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Dialing using the speaker

When the speaker is used to dial, fax transmission is started after the

number is dialed and the connection is established. If a person answers,

you will be able to hear his or her voice, but you will not be able to speak.

Telephone mode.

Speaker

Resend

PC Scan

Auto

Touch the [Speaker]

key.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Address Book

Send:

8½x11

You will hear the dial tone

through the machine's

speaker.

Dial the fax number of the

destination with the numeric

keys or with the [Address

Book] key.

Speaker Volume

Auto

Exposure

Resolution

Special Modes

Standard

Address Review

File

Quick File

Fax Manual

Reception

Fax Memory:100%

When the connection is

established, press the

[START] key to send the fax.

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SENDING THE SAME FAX TO

MULTIPLE DESTINATIONS

(Broadcast Transmission)

The same document/image can be sent to

multiple fax mode, scan mode, and Internet

fax mode destinations in a single operation.

If you frequently send documents/images to

the same group of destinations, it is

recommended that you store those

Transmission

destinations as a group in a one-touch key.

The following procedure explains how to

Original

Broadcast

enter a fax number with the numeric keys

and then select a destination that is stored in

a one-touch key.

1 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

2 ^{Enter the fax number of the}

first destination.

Correct a mistake

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Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

PC Scan

Auto

3 ^{Select settings in the touch}

Address Book

(1)

8½x11

Send:

panel.

Direct TX

Exposure

Auto

Sub Address

Resolution

Standard

(1) Touch the [Address Book]

key.

Special Modes

Address Review

File

Quick File

Auto Reception

Fax Memory:100%

(2) Touch the one-touch key in

which the desired

Condition

Settings

(3)

AAA AAA

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Address Review

Address Entry

(4)

CCC CCC

destination is stored.

To change the number of

EEE EEE

(2)

Global

GGG GGG

III III

Address Search

one-touch keys displayed in the

Sub Address

Sort Address

screen, touch the

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ etc.

key. Select 5, 10, or 15 keys.

Auto Reception

Fax Memory:100%

(3) Touch the [To] key.

(4) Touch the [Address

Review] key.

Address Review

(5)

(5) Check the destinations and

then touch the [OK] key.

To delete a destination, touch the

key of the destination that you wish

to delete. A message will appear to

confirm the deletion. Touch the

[Yes] key.

0123456789

CCC CCC

002

001

4 ^{Press the [START] key.}

Cancel scanning

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SPECIAL FAX MODES

The special modes can be used for a variety of special-purpose fax

transmission jobs.

The following pages show the types of fax transmissions that can be

performed. (The procedures for using each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic

procedure is the same for all modes. The basic procedure for selecting a

special mode is explained on the next page using "Erase" as an example.

For the procedures for using the special modes, see "SPECIAL

MODES" in "Chapter 4 - FACSIMILE" in the Operation Guide.

Special modes

To use a special mode, open the

Scan

Internet Fax

Fax

USB Mem. Scan

PC Scan

Auto

Address Book

special modes menu and touch the

key of mode that you wish to use.

The menu consists of two screens.

Original

Scan:

Send:

8½x11

Direct TX

Exposure

Resolution

Auto

Sub Address

Standard

Special Modes

Address Review

File

Use the

keys to switch

between the screens.

Quick File

Touch the [Special Modes] key in

the base screen to open the special

modes menu.

Auto Reception

Fax Memory:100%

1st screen

2nd screen

Fax/Special Modes

Program

Erase

Timer

Memory Box

Polling

Job

Build

Slow Scan

Mode

Card Shot

File

Business

Card Scan

Quick File

Transaction

Report

Own Name

Select

When a special mode key encircled by

highlighted and the setting is completed.

is touched, the key is

When any other special mode key is touched, a screen appears to let you

select settings for that mode.

The keys that appear will vary depending on what peripheral devices are

installed.

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SELECTING A SPECIAL MODE

The procedure for selecting a special mode for fax is explained below.

The settings that must be selected vary for each special mode, however, the

general procedure is the same. The procedure for erasing shadows at the

edges of the image when sending a fax is explained below as an example.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Auto

Direct TX

Exposure

(1) Touch the [Special Modes]

key.

Sub Address

Resolution

Standard

Special Modes

Address Review

File

(1)

Quick File

Auto Reception

Fax Memory:100%

(2) Touch the [Erase] key.

The erase settings will be

Fax/Special Modes

(2)

Program

Erase

Timer

configured to erase a width of 3/4"

around the edges of the original.

Job

Build

Slow Scan

Mode

Card Shot

File

Business

Card Scan

Quick File

Transaction

Report

Own Name

Select

Fax/Special Modes

Erase

(4)

(3) Set the erasure width to

Cancel

3/4" with the

keys.

The erase area is set to "Edge

Erase" by default.

Edge

Erase

Edge

A particular side can be erased by

touching the [Side Erase] key and

selecting settings for that side.

(0~1)

inch

3/4

Side Erase

(3)

(4) Touch the [OK] key.

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3 ^{Enter the fax number of the}

receiving fax machine and

press the [START] key.

Cancel scanning

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CONVENIENT FAX FUNCTIONS

Erasing peripheral shadows (Erase)

Use this function to erase

peripheral shadows that occur

when faxing books and other

thick originals.

Without erase

Transmission

With erase

Sending the front and reverse sides of a

card as a single page (Card Shot)

Use this function to send the

Front

front and reverse sides of a

card as a single page in a

single transmission.

Transmission

Back

Sending a large number of pages as a

single transmission job (Job Build)

A stack of originals higher than

the indicator line on the

automatic document feeder

cannot be fed through the

Transmission

feeder.

The job build function lets you

divide the stack of originals into

sets, feed each set, and send

the sets as a single

transmission.

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Sending a fax directly from a computer

(PC-Fax)

A document on a computer can

be sent via the machine as a

fax. Select the PC-Fax driver

as the printer driver on your

Transmission

computer and then select the

Print command in the software

application. Image data for

transmission will be created

and sent as a fax.

This function can only be used

on a Windows computer.

For more information, see the Help file for the PC-Fax driver.

The machine also has these functions

• Forwarding a received fax to a network address (Inbound Routing

Settings)

☞ Operation Guide "FAX RECEPTION" in "Chapter 4 - FACSIMILE"

• Sending a fax at a specified time (Timer)

• Storing fax operations (Program)

• Changing the print settings for the transaction report (Transaction Report)

• Temporarily changing the sender information (Own Name Select)

• Faxing thin originals (Slow Scan Mode)

• Sending business cards (Business Card Scan) (Business card feeder is

required.)

• Calling a fax machine and initiating fax reception (Polling)

•

Sending a fax when another machine polls your machine (Polling Memory)

☞ Operation Guide "SPECIAL MODES" in "Chapter 4 - FACSIMILE"

• Performing F-code communication

☞ Operation Guide "PERFORMING F-CODE COMMUNICATION" in

"Chapter 4 - FACSIMILE"

• Connecting and using an existing phone (Extension Phone Connection)

☞ Operation Guide "USING AN EXTENSION PHONE" in

"Chapter 4 - FACSIMILE"

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Scanning

This section explains the uses of the network scanner

function and the basic procedure for using scan mode. In

addition, special modes that can be used with the network

scanner function are introduced.

The Internet fax expansion kit is required to use the Internet

fax function.

XNETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . 96

XBASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . 97

XSCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . 98

XCHANGING THE EXPOSURE AND ORIGINAL IMAGE

TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . . 102

XCHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . 103

XSTORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . . 105

XCONVENIENT TRANSMISSION METHODS. . . . . . . . . . 107

XSENDING THE SAME IMAGE TO MULTIPLE

DESTINATIONS (Broadcast Transmission) . . . . . . . . . 110

XSPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . 112

XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . . 113

XCONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . . 115

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NETWORK SCANNER FUNCTION

The network scanner function of the machine can be used to transmit

scanned images by a variety of methods. The network scanner function has

the following modes.

USB memory mode

Scan modes

Use this mode to save an

image to USB memory

To send an image

to an e-mail

address, use

Scan to E-mail

Internet fax mode

Use this mode to send a

fax via the Internet

To upload an image to an

FTP server, use

Scan the original,

and then...

The machine supports

Direct SMTP.

Scan to FTP

PC scan mode

Use this mode to

scan a photo while

making corrections

on your computer

To send an image

to a shared folder

on your computer,

use

A TWAIN-compliant

software application can

be used.

Scan to Network Folder

To process an

image in a specific

Data entry mode

application, use

Scan to Desktop

Use this mode for an

application-linked document

solution

• Modes that can be used will vary depending on your model and the

expansion kits that are installed.

• The explanations in this manual are centered on the Scan to E-mail

function of scan mode.

☞Operation Guide "Chapter 5 - SCANNER / INTERNET FAX"

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BASE SCREEN OF SCAN MODE

Touch the [IMAGE SEND] key in the touch panel to open the base screen of

scan mode. If the scan screen does not appear, touch the [Scan] tab.

Select various scan settings in the base screen.

Ready to send.

Resend

(7)

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

PC Scan

Auto

(1)

(2)

Address Book

Send:

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Auto

200X200dpi

PDF

(3)

(4)

Resolution

File Format

Color Mode

Special Modes

(8)

PDF

Mono2

(5)

(6)

Quick File

(9)

(10)

(1) Send mode tabs

Use these keys to change the mode

(6)

key

Touch this key to specify a

of the image send function. To switch

to scan mode, touch the [Scan] tab.

destination using a search number^*.

* 3-digit number assigned to a

destination when it is stored.

(2) [Address Book] key

Touch this key to use a one-touch

key or a group key. When the key

is touched, the address book

screen appears.

(7) [Resend] key / [Next Address] key

The destinations of the most recent

eight transmissions by Scan to

E-mail, fax and/or Internet fax

(including Direct SMTP addresses)

are stored. To select one of these

destinations, touch the desired

destination. After a destination is

selected, this key changes to the

[Next Address] key.

(3) [Address Entry] key

Touch this key to manually enter a

destination address instead of

using a one-touch key.

(4) [Send Settings] key

Touch this key to select or enter

the subject, file name, sender

name, or message text, which have

been previously stored in the Web

page.

(8) Image settings

Image settings (original size,

exposure, resolution, file format,

and color mode) can be selected.

(9)

key

(5) Customized keys

This key appears when a special

mode or 2-sided scanning is

selected. Touch the key to display

the selected special modes.

The keys that appear here can be

changed to show the settings or

functions that you prefer.

(10) [Special Modes] key

Touch this key to use a special mode.

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SCANNING AN ORIGINAL

The basic operation for scanning is

explained below.

This section explains how to send a scanned

file by e-mail.

Scan

transmission

In scan mode, originals can be scanned in

Original

Scanned image

full color or grayscale.

DOCUMENT

FILING

COPY

IMAGE SEND

1 ^{Select settings in the touch}

Ready to send.

(1)

Resend

PC Scan

Auto

panel.

Scan

Internet Fax

Fax

Scan:

USB Mem. Scan

Send:

(2)

(1) Touch the [IMAGE SEND]

key.

(2) Touch the [Scan] tab.

The base screen of scan mode

appears.

Address Book

Address Entry

Send Settings

Address Review

File

Original

Exposure

8½x11

Auto

200X200dpi

PDF

Resolution

File Format

Color Mode

Special Modes

PDF

Mono2

Quick File

2 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

3 ^{Select settings in the touch}

Address Book

8½x11

(1)

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

200X200dpi

PDF

(2)

(1) Make sure that the size of

the placed original is

PDF

Mono2

displayed.

Quick File

If the wrong size appears, touch

the key and select the correct size.

(2) Touch the [Address Entry]

key.

(3) Touch the [To] key.

Select addressee type.

A text entry screen will appear.

Enter the e-mail address of the

recipient and touch the [OK] key.

(3)

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4 ^{Press the [START] key.}

Cancel scanning

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CHANGING THE EXPOSURE AND

ORIGINAL IMAGE TYPE

Exposure and original image type settings can be selected as appropriate

for the original.

The procedure for darkening the exposure and setting the original image

type to "Text/Prtd. Photo" is explained below.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

(1)

(1) Touch the [Exposure] key.

200X200dpi

PDF

Mono2

Quick File

(2) Read the displayed

message and touch the

[OK] key.

When Fax/I-Fax address is included,

exposure setting shared is selected,

and Original Image Type is disabled.

(2)

Scan/Exposure

Auto

(3) Touch the [Text/Prtd.

Photo] key.

(5)

Original Image Type

Text

(3)

Manual

(4) Darken light colors with the

key.

Text/

Text/Photo

Map

Prtd.Photo

Printed

Photo

5 levels are available for the

exposure. Darken light originals

(4)

Moiré Reduction

with the

key, and lighten

dark originals with the

key.

(5) Touch the [OK] key.

100

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3 ^{Select the destination and}

then press the [START]

key.

Cancel scanning

101

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CHANGING THE RESOLUTION

You can select the resolution as appropriate for the original type.

This section explains how to set the resolution to "300X300dpi", which

creates a clearer image than the default resolution.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Auto

(1) Touch the [Resolution] key.

Resolution

File Format

Color Mode

Special Modes

200X200dpi

(1)

PDF

Mono2

Quick File

(2) Touch the [300X300dpi]

key.

(3) Touch the [OK] key.

Scan/Resolution

(3)

100X100dpi

200X200dpi

300X300dpi

400X400dpi

600X600dpi

(2)

3 ^{Select the destination and}

then press the [START]

key.

Cancel scanning

102

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CHANGING THE FILE FORMAT

The file format (file type and compression method) for sending a scanned

image is specified when the destination is stored in a one-touch key;

however, you can change the format at the time of transmission.

The procedure for sending a scanned image in full color TIFF format is

explained below.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Auto

(1) Touch the [File Format]

key.

Resolution

File Format

Color Mode

Special Modes

200X200dpi

PDF

(1)

Mono2

Quick File

(2) Read the displayed

message and touch the

[OK] key.

Select a file format to apply it to

all scan destinations.

(2)

(3) Change the mode to

Color/Grayscale mode.

Scan/File Format

File Type

Compression Mode

PDF

TIFF

XPS

None

Encrypt PDF

Programmed

MH (G3)

MMR (G4)

B/W

Color/Gray

(3)

(1-99)

Specified Pages per File

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Select settings in the touch

panel. (Continued)

(4) Touch the [TIFF] key.

Scan/File Format

(6)

File Type

Compression Ratio

Low

(4)

PDF

TIFF

(5) Touch the [High] key.

This sets the compression to high.

A higher compression ratio creates

a smaller file size.

Encrypt PDF

Programmed

XPS

Medium

B/W

JPEG

High

Color/Gray

(5)

(1-99)

Specified Pages per File

(6) Touch the [OK] key.

3 ^{Select the destination and}

press the [START] key.

If the file type is set to [Encrypt

PDF], you will be prompted to enter

a password when you start

transmission.

Cancel scanning

104

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STORING A DESTINATION

The procedure for storing e-mail addresses in one-touch keys for Scan to

E-mail is explained below.

Stored e-mail addresses can be retrieved quickly and easily.

If you frequently send images to the same group of destinations, those

destinations can be stored as a group.

To store destinations for the other modes of the network scanner function,

see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN

THE ADDRESS BOOK" in "Chapter 5 - SCANNER / INTERNET FAX" in the

Operation Guide.

Storing an individual key

SYSTEM

SETTINGS

1 ^{Press the [SYSTEM}

SETTINGS] key.

Admin Password

Exit

System Settings

2 ^{Select settings in the touch}

List Print

(User)

panel.

Total Count

Default Settings

Address Control

Fax Data

Paper Tray

Settings

Receive/Forward

(1)

(1) Touch the [Address

Control] key.

Printer Condition

Settings

Document Filing

Control

USB-Device Check

System Settings

Address Control

(2) Touch the [Address Book]

key.

Back

Address Book

(2)

Custom Index

Program

F-Code Memory Box

105

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Select settings in the touch

panel. (Continued)

Back

Address Book

Add New

Sort Address

All

(3) Touch the [Add New] key.

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

(3)

Index Switch

ABC

Sorting Order

Search Number

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ

etc.

System Settings

Address Control

(4) Select [E-mail] from the

"Address Type" select box.

(5) Touch the "Address Name"

text box.

Cancel

Address Type:

Search Number:

E-mail

(4)

(1-999)

Address Name

(Required):

KKK KKK

(5)

Initial (Optional):

Key Name:

(6)

A text entry screen appears. Enter

the name of the destination.

Custom Index:

User

(7)

(6) Touch the "Initial" text box.

A text entry screen appears. Enter

search characters for the

destination.

System Settings

Address Control

Cancel

(9)

E-mail Address

(Required):

[email protected]

(7) Slide the scroll bar down to

move the screen.

(8) Touch the "E-mail

Address" text box.

(8)

PDF

File Format:

File Type:

Black White:

Color/Grayscale:

MMR(G4)

Medium

Compression Mode

Compression Ratio

A text entry screen appears. Enter

the E-mail address that you want

to store.

(9) Touch the [OK] key.

The items in the above step must be entered. For details on items entered,

see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

When sending the same document or image to multiple destinations, it is

convenient to store a destination group. For details on storing groups, see

"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

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CONVENIENT TRANSMISSION

METHODS

One-touch sending, resending, and other convenient transmission functions

that make it easy to send an image are available.

One-touch key

A destination stored in a one-touch key can be retrieved by a simple touch

of the key.

(1) Touch the [Address Book]

Scan

Internet Fax

Fax

USB Mem. Scan

PC Scan

Address Book

key.

Original

Scan:

Send:

Auto

(1)

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

200X200dpi

PDF

Mono2

(2) Touch the key in which the

desired destination is

stored.

Quick File

To change the number of

one-touch keys displayed in the

screen, touch the

(3)

Condition

Settings

AAA AAA

CCC CCC

EEE EEE

GGG GGG

III III

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Address Review

Address Entry

key. Select 5, 10, or 15 keys.

(2)

(3) Touch the [To] key.

If an e-mail address is stored in the

one-touch key, select [To] or [Cc]

to specify the type of recipient after

selecting the key.

Global

Address Search

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ etc.

Auto Reception

Fax Memory:100%

Sort Address

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Resending

The [Resend] key can be touched to send an image to one of the most

recent 8 transmission destinations.

Resending is not possible in some cases, such as when an image is sent

using a one-touch key for a group.

(1) Touch the [Resend]

Ready to send.

Resend

key.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

PC Scan

(1)

Address Book

Send:

Auto

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Auto

200X200dpi

PDF

Resolution

File Format

Color Mode

Special Modes

PDF

Mono2

Quick File

(2) Touch the key in

which the desired

Cancel

Resend

No.01

No.03

No.05

No.07

AAA AAA

No.02

No.04

No.06

No.08

BBB BBB

DDD DDD

FFF FFF

HHH HHH

destination is stored.

The destinations that appear

also include fax and Internet

fax destinations.

CCC CCC

EEE EEE

GGG GGG

(2)

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Search number sending

When you store an individual key or a group key, a 3-digit search number is

assigned to the key.

You can select a destination using the

number.

key and the 3-digit search

To check a search number, print the appropriate list in the sending address

list menu in the system settings.

(1) Touch the

key.

Scan

Internet Fax

Fax

USB Mem. Scan

PC Scan

Address Book

Original

Scan:

Send:

Auto

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

200X200dpi

PDF

Mono2

Quick File

(1)

(2) Enter the 3-digit

search number with

the numeric keys.

Enter search number.(001-999)

(2)

Fax

Scan

Internet Fax

Original

USB Mem. Scan

Send:

PC Scan

Auto

Address Book

Scan:

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

200X200dpi

PDF

Mono2

Quick File

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SENDING THE SAME IMAGE TO

MULTIPLE DESTINATIONS

(Broadcast Transmission)

The same image can be sent to multiple scan mode, Internet fax mode, and

fax mode destinations in a single operation. If you frequently send images to

the same group of destinations, it is recommended that you store those

destinations as a group in a one-touch key.

The procedure for selecting multiple destinations stored in one-touch keys

and sending an image to those destinations is explained below.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

Send:

(1)

8½x11

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

Auto

200X200dpi

PDF

(1) Touch the [Address Book]

key.

(2) Touch the one-touch key in

which the desired

PDF

Mono2

Quick File

destination is stored.

To change the number of

(4)

one-touch keys displayed in the

screen, touch the

key. Select 5, 10, or 15 keys.

Condition

Settings

AAA AAA

CCC CCC

EEE EEE

BBB BBB

DDD DDD

FFF FFF

HHH HHH

JJJ JJJ

Address Review

Address Entry

(5)

Global

Address Search

(2)

GGG GGG

III III

(3) Touch the one-touch keys

of the additional

(3)

Freq.

ABCD

EFGH

IJKL

MNOP

QRSTU

VWXYZ etc.

destinations to which you

want to send the image.

Auto Reception

Fax Memory:100%

Sort Address

(4) Touch the [To] key.

(5) Touch the [Address

Review] key.

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Address Review

Select settings in the touch

panel. (Continued)

(6)

EEE EEE

HHH HHH

002

001

(6) Check the destinations and

then touch the [OK] key.

To delete a destination, touch the

key of the destination that you wish

to delete. A message will appear to

confirm the deletion. Touch the

[Yes] key.

3 ^{Press the [START] key.}

If fax or Internet fax destinations are

included in the broadcast

transmission, scanning will take

place in [Mono2].

Cancel scanning

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SPECIAL SCAN MODES

The special modes can be used for a variety of special-purpose scan send

jobs.

The following pages show the types of scan send jobs that can be

performed. (The procedures for using each special mode are not explained.)

Each special mode has its own settings and steps, however, the basic

procedure is the same for all modes. The basic procedure for selecting a

special mode is explained on the next page using "Suppress Background"

as an example.

For the procedures for using the special modes, see "SPECIAL

MODES" in "Chapter 5 - SCANNER / INTERNET FAX" in the Operation

Guide.

To use a special mode, open the

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

special modes menu and touch the

key of mode that you wish to use.

The menu varies depending on

whether scan mode, Internet fax

mode, or USB memory mode is

selected.

Address Book

8½x11

Address Entry

Send Settings

Address Review

File

Exposure

Auto

200X200dpi

PDF

Resolution

File Format

Color Mode

Special Modes

PDF

Mono2

Quick File

Touch the [Special Modes] key in

the base screen to open the special

modes menu.

Scan mode

Scan/Special Modes

Timer

Program

Card Shot

File

Erase

Job

Build

Slow Scan

Mode

Business

Card Scan

Quick File

Suppress

Background

When a special mode key encircled by

highlighted and the setting is completed.

is touched, the key is

When any other special mode key is touched, a screen appears to let you

select settings for that mode.

The keys that appear will vary depending on what peripheral devices are

installed.

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SELECTING A SPECIAL MODE

The procedure for selecting a special mode for the scanner function is

explained below.

The settings that must be selected vary for each special mode, however, the

general procedure is the same. The procedure for selecting "Whitening faint

colors in the image (Suppress Background)" is explained here as an

example.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

Scan

Internet Fax

Original

Fax

Scan:

USB Mem. Scan

Send:

PC Scan

Auto

2 ^{Select settings in the touch}

Address Book

8½x11

panel.

Address Entry

Send Settings

Address Review

File

Exposure

Resolution

File Format

Color Mode

Special Modes

(1)

Auto

200X200dpi

PDF

(1) Touch the [Special Modes]

key.

PDF

Mono2

Quick File

(2) Touch the [Suppress

Background] key.

Scan/Special Modes

Program

Card Shot

File

Erase

Timer

Job

Build

Slow Scan

Mode

Business

Card Scan

Quick File

Suppress

Background

(2)

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Select settings in the touch

panel. (Continued)

(3) Read the displayed

message and touch the

[OK] key.

(4) Set the darkness of the

background that will

remain with the [-] [+] keys.

3 levels are available. Touch the [-]

key for a lighter background.

Touch the [+] key for a darker

background.

This function may not apply

if [Mono2]is selected in

color mode.

(3)

Scan/Special Modes

Suppress Background

(5)

Cancel

Light areas of the original may be suppressed as background.

Here "1" is set for the lightest

background.

(4)

(5) Touch the [OK] key.

3 ^{Select the destination and}

press the [START] key.

This function cannot be used when

the original is scanned in [Mono2].

Cancel scanning

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CONVENIENT SCANNER

FUNCTIONS

Erasing peripheral shadows on the image

(Erase)

Use this function to erase

peripheral shadows that

occur when scanning

Scan

Without erase

books and other thick

originals.

Scan

With erase

Whitening faint colors in the image

(Suppress Background)

Use this function to

suppress light background

areas in the scanned image.

This is convenient for

Scan

scanning an original that is

printed on colored paper.

This function does not

operate in black and white

mode.

Scanning both sides of a card onto a

single page (Card Shot)

Use this function to scan

the front and back of a

Front

card as a single image.

Scan

Back

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Scanning many originals at once (Job Build)

A stack of originals higher

than the indicator line on

the automatic document

feeder cannot be fed

through the feeder.

Scan

The job build function lets

you divide the stack of

originals into sets, feed

each set, and send the

sets as a single

transmission.

The machine also has these functions

For detailed information on each of these functions, see "SPECIAL

MODES" and "INTERNET FAX RECEPTION FUNCTIONS" in

"Chapter 5 - SCANNER / INTERNET FAX" in the Operation Guide.

• Sending an image at a specified time (Timer Transmission)

• Storing scan operations (Program)

• Scanning thin originals (Slow Scan Mode)

• Scanning business cards (Business Card Scan) (Business card feeder is

required.)

• Changing the print settings for the transaction report (Transaction Report)

• Forwarding a received Internet fax to a network address (Inbound Routing

Settings)

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Document filing

The document filing function is used to store the document

or print image on the hard drive when performing a copy,

print, or other job. A stored file can be called up and used

whenever needed.

This section introduces several of the document filing

functions.

XDOCUMENT FILING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

XQUICKLY SAVING A JOB (Quick File). . . . . . . . . . . . . . 120

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 124

XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 126

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DOCUMENT FILING

The document filing function allows you to save the document image of a

copy or image send job, or the data of a print job, as a file on the machine's

hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Fax

Scan

Files that you want to store for later use

Store quickly

and easily

Store and manage

Quick File

File

Scan to HDD

Using Quick File, you can

easily copy or send a

document and store the

document data on the

hard drive at the same

time.

When File is used, a user

name and file name can

be appended to the

stored file.You can also

select which folder the file

is stored in, for easy file

management.

Use Scan to HDD to store

a document on the hard

drive without performing

printing or transmission.

Like File, a user name,

file name, and folder can

be specified.

Quick File Folder

Main Folder / Custom Folder

Files saved with Quick

File are stored in this

folder.

If a folder is not specified when a file is saved with File or

Scan to HDD, the file is stored in the main folder. In

addition to the main folder, files can be saved in custom

folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

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The document filing function is

convenient in these situations

In this situation...

You prepared copies of a many-page handout

for a meeting, but the number of participants

suddenly increases and you need to quickly

prepare more copies of the handout.

Special Modes

2-Sided Copy

Output

Plain

8½x11

Document filing is convenient

Exposure

Auto

8½x11

5½x8½

8½x14

8½x11

File

Quick File

Copy Ratio

100%

Original

8½x11

Paper Select

Auto

8½x11

Plain

It takes time to scan all of the pages of

the handout. And the copy settings

must be selected again. In this

situation, there is no need to panic.

Simply print the file that you stored

using document filing. There is no

need to scan the originals or select the

copy settings again.

In this situation...

Forms for daily or weekly

reports are kept in the office,

but they are often used up and

you have to print more using the

original file.

File Retrieve

Scan to HDD

Original

HDD Status

Scan:

Ex Data Access

8½x11 Store:

File

Information

Auto

Exposure

Auto

Document filing is convenient

Resolution

Color Mode

200X200dpi

Mono2

Special Modes

If you store the forms for daily or

weekly reports together in a

folder, users can obtain forms

using the Web page or the

operation panel of the machine.

Features that make the document filing function even more convenient

When user authentication is enabled, "My Folder" can be specified in the

user information of the users. When a user retrieves a stored file, "My

Folder" appears first, saving the user the trouble of selecting the folder.

For information on setting up "My Folder", see "User List" in

"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

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QUICKLY SAVING A JOB (Quick File)

As an example, the procedure for using "Quick File" while copying is

explained below.

Quick File is the easiest way to save a file using the document filing

function.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

2 ^{Select settings in the touch}

Special Modes

2-Sided Copy

panel.

Plain

8½x11

Output

Select settings in the same way as

Exposure

8½x11

2. 5½x8½

3. 8½x14

4. 8½x11

Auto

File

Quick File

(1)

when making a regular copy.

(1) Touch the [Quick File] key.

Copy Ratio

Original

8½x11

Paper Select

Auto

8½x11

Plain

100%

(2) Touch the [OK] key.

Scanned data is automatically stored

in the quick file folder. Do not store

confidential data to the folder.

(2)

3 ^{Set the number of copies}

and then press the [START]

key.

The file is stored on the hard drive at

the same time as the copy is made.

Cancel scanning Cancel copying

Correct sets

120

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APPENDING INFORMATION WHEN

STORING A FILE (File)

As an example, the procedure for using "File" while copying is explained

below. Unlike Quick File, a file name, user name, and folder can be

specified when saving a file.

1 ^{Place the originals.}

The side to be scanned must be face up!

When using the document glass,

place the original with the side to be

scanned face down.

2 ^{Select settings in the touch}

Special Modes

2-Sided Copy

panel.

Plain

8½x11

Output

Select settings in the same way as

Exposure

1. 8½x11

5½x8½

8½x14

4. 8½x11

Auto

File

when making a regular copy.

(1)

Quick File

(1) Touch the [File] key.

Copy Ratio

Paper Select

Original

8½x11

Auto

8½x11

Plain

100%

(2) Touch the [User Name]

key.

Cancel

File Information

Confidential

Password

User Name

File Name

Stored to:

User Unknown

(2)

Copy_04042010_112030AM

Main Folder

121

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Select settings in the touch

panel. (Continued)

(3) Touch the [Name 1] key.

(4) Touch the [OK] key.

User Name

Cancel

(4)

Name 1

Name 3

Name 5

Name 2

Name 4

Name 6

(3)

Name 7

Name 9

Name 11

Name 8

Name 10

Name 12

ABC

ABCD

EFGH

IJKL

MNOP

QRSTU VWXYZ etc.

All

User

(5) Touch the [File Name] key.

A text entry screen appears. Enter

a file name.

Cancel

File Information

Confidential

Password

(6) Touch the [Stored to:] key.

User Name

File Name

Stored to:

(6)

Name 1

file-01

(5)

Main Folder

(7) Touch the [User 1] key.

(8) Touch the [OK] key.

Stored to:

Main Folder

(8)

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

(7)

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

(9) Touch the [OK] key.

Cancel

File Information

(9)

Confidential

Password

User Name

File Name

Stored to:

Name 1

file-01

User 1

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3 ^{Set the number of copies}

and then press the [START]

key.

The file is stored on the hard drive at

the same time as the copy is made.

Cancel scanning Cancel copying

Correct sets

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SAVING A DOCUMENT ONLY

(Scan to HDD)

You can save a document without performing a copy, print, or send job.

The procedure for storing a document in the main folder is explained below.

DOCUMENT

FILING

COPY

IMAGE SEND

1 ^{Touch the [DOCUMENT}

FILING] key.

File Retrieve

Folder Select

Scan to HDD

HDD Status

Ex Data Access

The base screen of document filing

mode appears.

Main Folder

Quick File Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

2 ^{Place the originals.}

When using the document glass,

place the original with the side to be

scanned face down.

The side to be scanned must be face up!

File Retrieve

Folder Select

Scan to HDD

HDD Status

Ex Data Access

3 ^{Touch the [Scan to HDD]}

tab.

Main Folder

Quick File Folder

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

The Scan to HDD base screen

appears.

File Retrieve

Scan to HDD

Original

HDD Status

Scan:

Ex Data Access

File

Information

Store:

Auto

8½x11

Exposure

Auto

To specify a user name, file name,

and folder, touch the [File

Information] key.

200X200dpi

Mono2

Resolution

Color Mode

Special Modes

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4 ^{Press the [START] key.}

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PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file.

This section explains how to retrieve and print a file stored in the main folder.

DOCUMENT

FILING

Select the file and print it.

(1) Touch the [DOCUMENT

FILING] key.

COPY

IMAGE SEND

(1)

File Retrieve

Folder Select

Scan to HDD

HDD Status

Ex Data Access

(2) Touch the [Main Folder]

key.

Main Folder

Quick File Folder

(2)

User 1

User 3

User 5

User 7

User 9

User 2

User 4

User 6

User 8

User 10

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

(3) Touch the key of the file

that you wish to retrieve.

Touch the [Switch Display] key to

display the switch display screen.

Touch the [Thumbnail] key in the

switch display screen to display

thumbnail images in the file keys.

File Retrieve

Main Folder

Scan to HDD

HDD Status

Ex Data Access

Back

File Name

User Name

Date

file-01

file-02

file-03

file-04

file-05

Name 1

Name 2

Name 3

Name 4

Name 5

04/04/2010

(3)

Multi-File Print

Switch Display

All Files

(4) Touch the [Print] key.

Cancel

Mono2

Job Settings

file-01

Name 1

8½x11

(5) Touch the [Image Check]

key to check the content of

a file.

Select the job.

(4)

(5)

Property

Change

Send

Image Check

Move

Delete

Detail

(6) Touch the [Print and Save

the Data] key.

Cancel

Mono2

Job Settings / Print

file-01

Name 1

8½x11

When [Print and Save the Data] is

selected, the file is saved after

printing.

To delete the file after printing it,

select [Print and Delete the Data].

Paper Select

Auto

Number of Prints

(1~999)

Print and Delete the Data

Print and Save the Data

Output

2-Sided

(6)

Special Modes

126

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System settings

The system settings let you adjust the operation of the

machine to suit the needs of your workplace. This section

briefly introduces several of the system settings.

For detailed explanations of the system settings, see

"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

XSYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

127

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SYSTEM SETTINGS

The date and time can be set, fax and scan destinations can be stored,

document filing folders can be created, and various other settings related to

the operation of the machine can be configured in the system settings

screen.

The procedure for opening the system settings screen and the items in the

screen are explained below.

For detailed explanations of the system settings, see "Chapter 7 - SYSTEM

SETTINGS" in the Operation Guide.

Displaying the system settings screen

SYSTEM

SETTINGS

Press the [SYSTEM

SETTINGS] key.

The system settings screen will

System Settings

Admin Password

Exit

appear.

The keys that appear will vary

depending on what peripheral

devices are installed.

List Print

(User)

Total Count

Default Settings

Address Control

Paper Tray

Settings

Fax Data

Receive/Forward

Printer Condition

Settings

Document Filing

Control

USB-Device Check

What you can do in the system settings

Settings

Description

Total Count

This displays the total number of pages printed by job

type such as copy jobs and print jobs.

Default Settings

List Print (User)

This lets you set the clock and change the software

keyboard used for text entry.

This lets you print lists showing the machine status and

settings.

Paper Tray

Settings

This is used to set the type and size of paper used in

each tray, and to store new paper types.

Address Control

Destinations for the image send function can be stored in

one-touch keys, and settings can be stored in program

keys.

128

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Settings

Fax Data

Description

This is used to configure settings for receiving faxes and

Internet faxes, and for forwarding received faxes and

Internet faxes.

Receive/Forward

Printer Condition

Settings

This is used to configure settings for printing without

using the printer driver and settings for the printer

function.

Document Filing

Control

This is used to store, edit, and delete custom folders for

the document filing function.

USB-Device Check

This is used to check the connection status of a USB

device.

System settings (administrator)

The system settings (administrator)* are system settings that can only be

configured by the administrator of the machine. To configure these settings,

the administrator password must be entered.

However, when user authentication is enabled, users who log in with certain

user rights may be able to configure these settings without entering the

administrator password. Check with your administrator.

* Although the manuals for the machine indicate system settings that

require administrator rights as "system settings (administrator)", this is

only for convenience in explaining the settings. The word "administrator"

does not appear in the touch panel or elsewhere on the machine.

For the items of the system settings (administrator), see

"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.

129

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Troubleshooting

This sections contains answers to frequently asked

questions and explains how to remove paper misfeeds.

XFREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . 132

XREMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . 138

131

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FREQUENTLY ASKED QUESTIONS

Making a copy of a non-standard size

original

The procedure for making a copy of a

payment slip or other non-standard size

original is explained below.

The "Centering" special mode of copy

mode can be selected to position the

copied image in the center of the paper.

1 Place the originals.

If the X dimension (width) of the

document is less than 3-1/2" (89 mm)

or the Y dimension (height) is less

than 4" (100 mm), place the original

on the document glass.

When using the automatic document

feeder, use "Slow Scan Mode" for a

thin original.

2 Enter the original size.

Original

Size Input

Cancel

From the base screen of copy mode,

touch [Original] then [Size Input].

(1-14)

inch

(1-8 1/2)

inch

132

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3 Place paper in the bypass tray.

The bypass tray is used here to

copy onto paper that is not loaded

in any of the paper trays of the

machine.

Type : Recycled

Size : 8-1/2" x 11"

4 Select the bypass tray.

From the base screen of copy mode, touch [Paper Select] and then

"Bypass tray paper type".

Paper Select

Cancel

Bypass Tray Type/Size Setting

Select the paper type.

Paper Tray

Bypass Tray

8½x11

1.8½x11

Plain

Pre-Printed

Color

Recycled

Thin Paper

Envelope

Letter Head

Labels

Recycled

2.5½x8½

3.8½x14

4.8½x11

Pre-Punched

Heavy Paper

Transparency

Heavy Paper : 28 - 56 lbs. (106 - 209 g/m²)

133

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Printing on envelopes

The procedure for printing on an envelope

is explained below. Only the name and

address side of an envelope can be printed

on.

It is recommended that you do a test print

to check the print result before using an

envelope.

1 Place paper in the bypass tray.

Print on the name

and address side

2 Tray Settings.

Tray Settings

Back

Bypass

Type

Size

Envelope

COM-10

Change

Paper Property

Fixed Paper Side

Disable Staple

Disable Duplex

Feeding Approved Job

Fax

I-Fax

Doc. Filing

Copy

Type : Envelope

Size : Select the envelope

size

134

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3 Select settings in the printer driver.

(1) Select the size of the

envelope in "Paper Size".

(1)

(2)

(2) Select "Bypass Tray"

from "Paper Source" in

"Paper Selection".

(3) Select [Envelope] in

"Paper Type".

(3)

If needed, select the "Rotate 180

degrees" checkbox (

) in

"Image Orientation" on the [Main]

tab.

(4) Click the [OK] button.

(4)

135

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Changing the paper size used for a print

job

When the size of paper specified for a print

job is not loaded in any of the machine's

paper trays, follow the steps below to

change the paper size.

Paper Empty

1 Check details on the job.

Print Job

Scan to

Fax Job

Internet Fax

Press the [JOB STATUS] key on the

operation panel to display the job

status screen.

(1) Select the job whose status is

[Paper Empty].

Job Queue

Sets / Progress

Status

Spool

020 / 001

020 / 000

002 / 000

001 / 000

Copy

Copying

Job Queue

Complete

Computer01

Copy

Paper Empty

Waiting

(1)

1234567890

Waiting

Detail

(2)

Priority

(2) Touch the [Detail] key.

To delete the job, you can press the

[Stop/Delete] key.

Stop/Delete

(3) Check the paper size specified

for the job in the detail screen,

and touch the [Paper Select]

key.

Detail

Computer01

020 / 000

Paper Empty

Color / B/W: Mono2

5½x8½

Output:

Paper:

Plain

Paper Select

Special

Modes:

(3)

2 Change the paper size used for the job.

Paper Select

Select the paper size on which you

wish to print the job from the set

paper sizes.

To avoid cutting off part of the image,

select a paper size that is larger than

the paper size specified for the job.

Paper Tray

Bypass Tray

Plain

1.8½x11

Plain

2.5½x8½

3.8½x14

4.8½x11

Plain

136

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Adjusting the volume of the ringer

If the ringing sound made when the

machine receives a fax is too loud or too

soft, follow the steps below to adjust the

volume.

The fax ringer volume is adjusted in the

system settings (administrator).

Press the [SYSTEM SETTINGS] key on

the operation panel, touch [Image Send

Settings] - [Fax Settings] - [Fax Default

Settings] - [Speaker Settings] - [Ringer

Volume] in that order, and then select the

desired volume.

Checking the machine's communication

record

To check the machine's record of

communication using the image send

function, follow the steps below to print the

image sending activity report.

The image sending activity report is

printed from the system settings

(administrator).

Press the [SYSTEM SETTINGS] key on

the operation panel, and then touch [List

Print (Administrator)] - [Image Sending

Activity Report] to print the report.

137

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REMOVING MISFEEDS

When a paper misfeed occurs, the message "A misfeed has occurred." will

appear in the touch panel and printing and scanning will stop. In this event,

touch the [Information] key in the touch panel. When the key is touched,

instructions for removing the misfeed will appear. Follow the instructions.

When the misfeed is cleared, the message will automatically clear.

The blinking

of the misfeed.

mark in the image at left indicates the approximate position

Touch the [Information] key to

Misfeed location

display the following screen.

A misfeed has occurred.

Information

(A)Instructions for removing the

misfeed appear here.

(D)

Exit

Misfeed Removal

Open the side cover and remove the misfed originals.

(B)Animation showing what to

do.

(A)

(C)Display the previous screen

or the next screen.

(D)This closes the information

screen.

(B)

Back

The information screen cannot be

closed until the misfeed is removed.

(C)

•

While the message appears, printing and scanning cannot be resumed.

• If the message does not clear even after the misfeed has been

removed, the causes below are possible. Check once again.

- The misfeed was not correctly removed.

- A torn piece of paper remains in the machine.

- A cover or unit that was opened or moved to remove the misfeed

was not returned to its original position.

For detailed procedures for removing misfeeds, see "REMOVING

MISFEEDS" in "Chapter 8 - TROUBLESHOOTING" in the Operation Guide.

138

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Please note

• For information on your operating system, please refer to your operating system

manual or the online Help function.

• The explanations of screens and procedures in a Windows environment are

primarily for Windows Vista . The screens may vary depending on the version of

the operating system or the software application.

• The explanations of screens and procedures in a Macintosh environment are

based on Mac OS X v10.4 in the case of Mac OS X. The screens may vary

depending on the version of the operating system or the software application.

• Wherever "xx-xxxx" appears in this manual, please substitute your model name for

"xx-xxxx".

• Considerable care has been taken in preparing this manual. If you have any

comments or concerns about the manual, please contact your dealer or nearest

SHARP Service Department.

• This product has undergone strict quality control and inspection procedures. In the

unlikely event that a defect or other problem is discovered, please contact your

dealer or nearest SHARP Service Department.

• Aside from instances provided for by law, SHARP is not responsible for failures

occurring during the use of the product or its options, or failures due to incorrect

operation of the product and its options, or other failures, or for any damage that

occurs due to use of the product.

Warning

• Reproduction, adaptation or translation of the contents of the manual without prior

written permission is prohibited, except as allowed under copyright laws.

• All information in this manual is subject to change without notice.

Illustrations and the operation panel shown in this manual

The peripheral devices are generally optional, however, some models include certain

peripheral devices as standard equipment.

The explanations in this manual assume that 500-sheet paper feed units (total of four

trays) are installed on the MX-B401.

For some functions and procedures, the explanations assume that devices other than

the above are installed.

The display screens, messages, and key names shown in the

manual may differ from those on the actual machine due to product

improvements and modifications.

139

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SHARP ELECTRONICS CORPORATION

1 Sharp Plaza, Mahwah, New Jersey 07495-1163.

www.sharpusa.com

SHARP ELECTRONICS OF CANADA LTD.

335 Britannia Road East, Mississauga, Ontario, L4Z 1W9

PRINTED IN CHINA

This manual has been printed using a vegetable-based

soy oil ink to help protect the environment.

2009B

KS1

TINSE4377FCZZ

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