Sharp All in One Printer FO 4700 User Manual

MODEL

FO-4700

FO-5700

FACSIMILE

OPERATION MANUAL

1. Installation

2. Sending Documents

3. Receiving Documents

4. Making Copies

5. Special Functions

6. Option Settings

7. Printing Reports and Lists

8. Maintenance

9. Troubleshooting

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Introduction

Welcome, and thank you for choosing a Sharp facsimile machine! The

features and specifications of your new Sharp fax machine are shown

below.

Automatic dialling

Rapid Key Dialling: 48 numbers

Speed Dialling:

FO-4700: 75 numbers

FO-5700: 100 numbers

Memory size*

Modem speed

1 MB (approx. 56 pages with ECM off)

FO-4700: 14,400 bps (max.)

FO-5700: 33,600 bps (max.)

Automatic fallback to lower speeds.

Transmission time*

FO-4700: Approx. 6 seconds

FO-5700: Approx. 2 seconds

Toner cartridge yield

(4% page coverage, A4

paper)

Initial starter cartridge (included with fax

machine): Approx. 3000 pages

Replacement cartridge (FO-47DC):

Approx. 6000 pages

Drum cartridge yield

Initial starter cartridge (included with fax

machine): 20,000 pages (ave.)

Replacement cartridge (FO-47DR): 20,000

pages (ave.)

Resolution

Horizontal: 8 pels/mm

Vertical:

Standard: 3.85 lines/mm

Fine /Halftone: 7.7 lines/mm

Super fine: 15.4 lines mm

Note: This fascismile machine is Year 2000 compliant.

*Based on ITU-T Test Chart #1 at standard resolution in Sharp special mode,

excluding time for protocol signals (i.e., ITU-T phase C time only).

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Automatic document

feeder

50 pages max. (A4 paper)

Paper capacity

250 sheets (500-sheet cassette available as

option)

Compression scheme

Halftone (greyscale)

MMR, MR, MH, Sharp (H2)

(FO-5700: Also supports JBIG)

64 levels

Applicable telephone line Public switched telephone network

Compatibility

ITU-T (CCITT) G3 mode

Printing resolution

Horizontal: 16 lines/mm

Vertical: 15.4 lines/mm

PC Printing: 600 dpi

Input document size

Automatic feeding:

Width: 148 to 256 mm

Length: 128 to 364 mm

Manual feeding:

Width: 148 to 279 mm

Length: 128 to 432 mm

Effective Scanning width 210 mm max.

Effective Printing width 203 mm max.

Reception modes

Instascan speed

Full Dual Access

Copy function

Auto/Manual

30 ppm (A4 paper)

Yes

Single/Multi/Sort (99 copies/page)

230 - 240 V AC, 50 Hz

10 - 30°C

Power requirements

Operating temperature

Humidity

20 to 85% RH

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Power consumption

Dimensions

Standby: 10 W

Maximum: 740 W

Width: 460 mm

Depth: 385 mm

Height: 270 mm

Weight

Approx. 12.6 kg

As a part of our policy of continuous improvement, SHARP reserves the right to

make design and specification changes for product improvement without prior notice.

The performance specification figures indicated are nominal values of production

units. There may be some deviations from these values in individual units.

Important safety information

Be sure to save these instructions!

• For your safety, if any of your equipment is not operating properly

or should any physical damage occur to the equipment where inter-

nal parts may become exposed, the equipment should be immedi-

ately disconnected from the phone line and then the power line and

returned to a SHARP authorised Service Centre for inspection,

repair, or disposal.

• In Australia, installing or modifying telephone lines should only be

done by an ACA licensed serviceman. In New Zealand, installing or

modifying telephone lines should be done in accordance with Tele-

com wiring practices.

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When using your fascimile equipment, basic safety precautions

should always be followed to reduce the risk of fire, electric shock

and injury to persons, including the following:

• Do not disassemble this machine or attempt any procedures not

described in this manual. Refer all servicing to qualified service

personnel.

• This machine must only be connected to a 230-240 V, 50 Hz,

earthed (3-prong) outlet. Connecting it to any other kind of outlet

will damage the machine.

• Do not install or use the machine near water, or when you are wet.

For example, do not use the machine near a bath tub, wash bowl,

kitchen sink or laundry tub, in a wet basement, or near a swimming

pool. Take care not to spill any liquids on the machine.

• Use only the power cord provided with the facsimile machine. Do

not use an AC extension cord.

• Unplug the machine from the telephone socket and then the power

outlet and consult a qualified service representative if any of the fol-

lowing situations occur:

- Liquid has been spilled into the machine or the machine has been

exposed to rain or water.

- The machine produces odors, smoke, or unusual noises.

- The power cord is frayed or damaged.

- The machine has been dropped or the housing damaged.

• Do not allow anything to rest on the power cord, and do not install

the machine where people may walk on the power cord.

• Never insert objects of any kind into slots or openings on the

machine. This could create a risk of fire or electric shock. If an

object falls into the machine that you cannot safely remove, unplug

the machine and consult a qualified service representative.

• Do not place this machine on an unstable cart, stand or table. The

machine could be seriously damaged if it falls.

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• Avoid using a telephone (other than a cordless type) during an elec-

trical storm. There may be a remote risk of electric shock from

lightning.

• Do not use a telephone to report a gas leak in the vicinity of the

leak.

• The socket-outlet must be installed near the equipment and must be

easily accessible.

Important:

• This facsimile machine is designed to operate in Australia and New

Zealand only.

• This facsimile machine is not designed for use on a line which has

call waiting, call forwarding, or certain other special services

offered by your telephone company. If you attempt to use the fax

machine on a telephone line using any of these services, you may

experience errors during transmission and reception of facsimile

messages.

• This facsimile machine is not compatible with digital telephone sys-

tems.

Caution!!

• This is a Class A product. In a domestic environment this product

may cause radio interference in which case the user may be required

to take adequate measures.

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WARNING NOTICE: NO calls can be made to or from this fax

during a mains power failure.

WARNING: Australian Communications Authority (ACA)

regulations state that no unauthorised changes or modifications to this

equipment are permitted.

Note: Complies with ACA and NZ TELECOM standard AS/

NZS3548 regarding emission of electromagnetic interference.

These limits are designed to provide reasonable protection against

interference in an installation. This equipment generates, uses and can

radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause interference. However,

there is no guarantee that interference will not occur in a particular

installation.

If this equipment does cause interference to radio or television

reception, which can be determined by turning the equipment off and

on, the user is encouraged to try to correct the interference by one or

more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment to an outlet on a different circuit to that

which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

For Australia: The Ringer Equivalence Number (REN) for this

equipment is written on the back of the machine.The sum of all the

Ringer Equivalence Numbers (REN's) on your telephone line should

not exceed 3 to assure correct service from your telephone company.

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Important Notice For New Zealand Users

Please note:

The grant of a Telepermit for any item of terminal equipment

indicates only that Telecom has accepted that the item complies with

the minimum conditions for connection to its network.

It indicates no endorsement of the product by Telecom, nor does it

provide any sort of warranty. Above all, it provides no assurance that

any item will work correctly in all respects with another item of

Telepermitted equipment of a different make or model, nor does it

imply that any product is compatible with all of Telecom's network

services.

This equipment is not capable, under all operating conditions, of

correct operation at the higher speeds for which it is designed.

Telecom will accept no responsibility should difficulties arise in such

circumstances.

This equipment shall not be set up to make automatic calls to the

Telecom '111' Emergency Service.

To avoid telephone charges for local calls, be sure to store numbers

"without" area code in your rapid or speed dial locations.

This equipment may not provide for the effective hand-over of a call

to another device connected to the same line.

Not all standard telephones and answering machines will respond to

imcoming ringing when connected to the extenison socket of the

equipment.

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Table of Contents

QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Important safety information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Important Notice For New Zealand Users. . . . . . . . . . . . . . . . . . . 8

Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

1. Installation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Unpacking Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

A Look at the Operation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing the Print Cartridges . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Loading Printing Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Entering Your Name and Fax Number . . . . . . . . . . . . . . . . . . . . 31

Setting the Date and Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Volume Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

2. Sending Documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Transmittable Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Loading the Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Adjusting the Resolution and Contrast . . . . . . . . . . . . . . . . . . . . 41

Sending a Fax by Normal Dialling. . . . . . . . . . . . . . . . . . . . . . . . 43

Programming Auto-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . 45

Sending a Fax by Automatic Dialling. . . . . . . . . . . . . . . . . . . . . . 51

Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Batch Page Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

3. Receiving Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Using AUTO Reception Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Using MANUAL Reception Mode . . . . . . . . . . . . . . . . . . . . . . . . 67

Substitute Reception to Memory . . . . . . . . . . . . . . . . . . . . . . . . . 68

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Table of Contents

4. Making Copies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

5. Special Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Confidential Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Power Save Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Timer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Batch Transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Entering and Using Programs . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Duplex Scanning for Two-sided Documents . . . . . . . . . . . . . . . 134

Print Hold. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

Department Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

Blocking Reception of Unwanted Faxes . . . . . . . . . . . . . . . . . . 141

6. Optional Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .143

7. Printing Lists and Reports. . . . . . . . . . . . . . . . . . . . . . .153

8. Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .161

Cleaning the Scanning Glass and Rollers . . . . . . . . . . . . . . . . . 161

The Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Replacing the Verification Stamp. . . . . . . . . . . . . . . . . . . . . . . . 162

9. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .164

Problems and Solutions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Messages and Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .175

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1. Installation

Unpacking Checklist

Before setting up, make sure you have all of the following items. If

any are missing, contact your dealer.

Rapid Key

labels

Power lead

Paper size

labels

Telephone

line cord

Document

OUT tray

Toner cartridge

Operation

manual

Drum cartridge

Received

document tray

Business

products dealer

installation report

Adapter

(for Australia)

Adapter

(for New Zealand)

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A Look at the Operation Panel

LINE IN USE

STATUS CHECK

STANDARD

FINE

SUPER FINE

CHANGEOVER

POWER SAVE

HALF TONE

RESOLUTION

7 8

Display

This displays messages and prompts during operation and

programming.

LINE IN USE light

This lights when the fax machine is using the telephone line.

STATUS CHECK light

This lights when a paper size error or paper jam occurs, or when the

print compartment cover is open. A message will appear in the display

to indicate the problem.

Service indicator

This lights when a problem occurs which must be fixed by a service

technician.

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A Look at the Operation Panel

Paper out indicator

This lights when the fax machine is out of paper, or when the received

document tray is not properly installed. If the machine has a paper

cassette, the indicator blinks when one of the paper sources (tray or

cassette) is out of paper, and lights steadily when all sources are out of

paper.

Toner cartridge indicator

This blinks when the toner cartridge nears empty, and lights steadily

when the toner cartridge needs replacement.

Drum cartridge indicator

This blinks when the drum cartridge nears the end of its life, and

lights steadily when the drum cartridge needs replacement.

CHANGEOVER key

Two types of information appear in the display: prompts related to

operations you are performing, and information about how the fax is

using the telephone line (transmitting, receiving, etc.). Press this key

to switch between the two types of information.

POWER SAVE key

Press this key to turn on Power Save Mode, or set the Power Save

Mode timer if TIMER has been selected with Option Setting 34

(Power Save Mode).

RESOLUTION key

Press this key to adjust the resolution before sending or copying a

document.

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A Look at the Operation Panel

Rapid Key

overlay down

SPACE

SHIFT

CLEAR

11 12 13 14 15 16 17 18 19

Rapid Key

overlay up

SEARCH DIAL

PAGE COUNTER

MEM.STATUS

CONTRAST

CONFIDENTIAL TIMER

RELAY

LIFE

DOWN

COVER SHEET

SPACE

SHIFT

CLEAR

21 22 23 24

Rapid Dial Keys

Press one of these keys to dial a fax number automatically. (Note that

you must attach the Rapid Key labels.)

CONTRAST key

Press this key to adjust the contrast before sending or copying a

document.

PAGE COUNTER key

Press this key to include a slash and the total number of pages after

each page number on the pages of a transmitted document.

CONFIDENTIAL key

Press this key to send or print out a confidential document.

TIMER key

Press this key to set an operation to be performed automatically at a

later time.

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A Look at the Operation Panel

RELAY key

Press this key to send a document to another Sharp fax machine and

have that machine in turn relay the document to one or more end

receiving machines.

LIFE key

Press this key, followed by 1, to check the total number of pages

printed by the fax machine.

MEM. STATUS key

Press this key to check the status of documents waiting in memory for

transmission.

SEARCH DIAL key

Press this key to search through your auto dial fax numbers by name.

COVER SHEET key

Press this key to include a cover sheet when sending a fax.

SPACE key

Press this key to enter a space when programming a name.

SHIFT key

Press this key to switch between upper and lower case letters when

programming a name.

SP key

Press this key to enter a symbol when programming a name.

CLEAR key

Press this key to clear a mistake when programming a name or fax

number.

Arrow keys

Press these keys to move the cursor forward or backward when

programming a name or fax number.

UP and DOWN keys

Press these keys to adjust the volume of the speaker when the

SPEAKER key has been pressed, or the volume of the ringer at all

other times.

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A Look at the Operation Panel

28 29 30

COPY

DOCUMENT DUPLEX SCAN

ABC

DEF

FUNCTION

SPEED DIAL

REDIAL

GHI

JKL

MNO

PRIORITY

BROADCAST

REPORT

PQRS

TUV

WXYZ

SPEAKER

STOP

START

33 34 35 36 37 38

Dial keypad (numeric keys)

Use these keys to dial and program fax numbers.

FUNCTION key

Press this key to select various special functions.

SPEED DIAL key

Press this key to dial a Speed Dial number.

COPY key

Press this key to make a copy of a document.

DOCUMENT key

Press this key to transmit a document without reading it first into

memory.

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A Look at the Operation Panel

DUPLEX SCAN key

Press this key to transmit or copy a two-sided document.

REDIAL key

Press this key to automatically redial the last number dialed.

SPEAKER key

Press this key when transmitting a document by Normal Dialing to

listen to the line and verify the response of the receiving fax machine.

BROADCAST key

Press this key to send a document to a group of receiving fax

machines.

STOP key

Press this key to cancel an operation before it is completed.

PRIORITY key

Press this key when you need to transmit a document ahead of other

documents waiting in memory for transmission.

START key

Press this key to begin transmission when using Speed Dialing, Direct

Keypad Dialing, or Normal Dialing.

39 REPORT key

Press this key to print out a report on the most recently completed

transmission or reception.

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Connections

Points to keep in mind when setting up

♦ Do not place the machine in direct sunlight.

♦ Do not place the machine near heaters or air conditioners.

♦ Keep dust away from the machine.

♦ Install the machine on a level surface.

Connecting the power cord

Connect the female end of the power lead to the fax machine as

shown. Insert the male end into a 230-240 V, 50 Hz, earthed (3-prong)

AC outlet.

♦ Caution: When disconnecting the fax, unplug the telephone line

cord before unplugging the power lead.

Press the power

switch to turn on

the power.

Note: If your area experiences a high incidence of lightning or power

surges, we recommend that you install surge protectors for the power and

telephone lines. Surge protectors can be purchased at most telephone spe-

cialty stores.

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Connections

Connecting the telephone line cord

Insert one end of the telephone line cord into the adapter. Insert the

other end of the line cord into the socket on the back of the fax marked

TEL. LINE. Plug the adapter into the telephone socket on the wall.

Note: The fax machine is set for tone dialling. If you are on a pulse dial

line, you must set the fax machine for pulse dialling by changing Option

Setting 22. This procedure is described in Chapter 6, Optional Settings.

Moving the fax machine and reconnecting

Should it be necessary to move your fax to a new location, first

disconnect the telephone line cord before disconnecting the power

cord. When reconnecting, it is necessary to connect the power cord

before connecting the telephone line cord.

Connecting a telephone (optional)

If desired, you can connect a telephone to the TEL. SET socket on the

back of the machine.

Important: In New Zealand,

not all standard telephones will

respond to incoming ringing

when connected to the exten-

sion socket of the equipment.

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Connections

Attaching the document OUT tray

Insert the protrusion on the right side of the machine into the hole in

the right side of the document OUT tray as shown, then bend the tray

slightly and insert so that the protrusion on the left side of the machine

goes into the hole on the left side of the document OUT tray.

Pull out the tray

extension.

Attaching the received document tray

Slide the received document tray into the machine as shown. When it

stops, lift the end slightly and push in so that the tray locks into place.

Make sure the left edge of

the tray fits into the slot.

Important!

The received document tray must be attached for the fax machine to

operate properly.

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Connections

Connection to a computer (option)

Note: This function is available as an option. If you wish to use it, consult

your dealer to have the PC interface board installed.

If desired, you can connect the fax machine to the parallel port of any

compatible computer. Once you have installed the provided printer

software in your computer, you will be able to use the fax machine as

a laser printer for your computer.

Important: Use only an IEEE P1284 parallel cable to connect the fax

machine to your computer. We recommend a shielded cable no longer

than 2 m.

POWER

1 ^{Make sure your computer and the fax}

Turn

off

machine are both turned off.

2 ^{Connect one end of the cable to the}

port on the fax machine. Snap the

clips on each side of the port onto the

cable connector to secure it.

3 ^{Connect the other end of the cable to}

the parallel port on the back of your

computer.

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Connections

4 ^{Press the panel keys as shown to set}

Option Setting 31 (PC Interface

Mode) to ON. (The option settings are

explained in more detail in Chapter 6,

Optional Settings.)

FUNCTION

• Before you can use the fax machine

as a printer, you must also install

the printer software. To install the

software, see the documentation

that accompanies it.

STOP

Note: The message PC PRINTING will appear in the display when the

fax machine prints a print job from your computer. While this message

appears, you will not be able to use the operation panel of the fax

machine.

Verification Stamp (option)

Note: This function is available as an option. Consult your dealer if you

wish to use it.

When transmitting a document, you can have your fax stamp each

document page as it is scanned. After scanning, you can check to see

if all documents have been stamped to verify that no double feeds

occurred. (A double feed is when two pages are fed through the

scanner at once, which means that one of the pages is not scanned.)

To use this function, have your dealer install the Verification Stamp

option, and then set Option Setting 29 to ON as explained in Chapter

6, Optional Settings.

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Installing the Print Cartridges

Follow the steps below to install or replace the toner and drum

cartridges.

♦ The initial starter toner cartridge included with the fax machine can

print a minimum of 3000 A4-size pages (4% coverage of each

page).

♦ The replacement toner cartridge (FO-47DC) can print approxi-

mately 6000 A4-size pages.

♦ The drum cartridge (FO-47DR) can print approximately 20,000

A4-size pages.

1 ^{Press the green release and open the}

print compartment cover.

• Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

2 ^{If you are replacing the toner}

cartridge, remove the old cartridge

and dispose of it according to local

regulations. Go directly to Step 6 if

you are only replacing the toner

cartridge and not the drum cartridge.

• If you are replacing the drum car-

tridge but not the toner cartridge,

remove the toner cartridge and

place it on a sheet of paper.

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all-FO4700.book Page 24 Friday, October 8, 1999 11:10 AM

Installing the Print Cartridges

3 ^{If you are replacing the drum}

cartridge, remove the old cartridge

and dispose of it according to local

regulations.

4 ^{Remove the new drum cartridge from}

its packaging.

• Caution! Excessive exposure to

light will damage the drum car-

tridge. Install the cartridge

promptly after removing it from its

packaging.

5 ^{Insert the drum cartridge into the print}

compartment, aligning the guides on

the cartridge with the grooves on the

sides of the compartment.

Blue

• Insert the cartridge by aligning the

colored “1” labels on the cartridge

and the sides of the compartment.

Green

• Make sure the drum cartridge is

inserted in as far as it will go.

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all-FO4700.book Page 25 Friday, October 8, 1999 11:10 AM

Installing the Print Cartridges

6 ^{If you are installing a new toner}

cartridge, remove the new toner

cartridge from its packaging. Shake as

indicated by the arrows to distribute

the toner evenly within the cartridge.

• If the toner is still lumpy after shak-

ing, the gears in the cartridge may

make a noticeable sound when the

print compartment cover is closed

after installing the cartridge. This is

normal and does not indicate a

problem in the machine.

7 ^{Hold the toner cartridge by the handle}

and lower it into the print

Blue

compartment. Make sure that the four

pins (two on each side) fit into the

grooves on the sides of the

Green

compartment.

• Insert the cartridge by aligning the

colored “2” labels on the cartridge

and the side of the compartment

• Make sure the toner cartridge clicks

into place.

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all-FO4700.book Page 26 Friday, October 8, 1999 11:10 AM

Installing the Print Cartridges

8 ^{Close the print compartment cover.}

• Press down on the dot markings at

the left edge to make sure the cover

is completely closed.

9 ^{Reset the toner counter by pressing}

the LIFE key (flip up the Rapid Key

overlay), 2, and the START key.

START

LIFE

10 ^{Reset the drum counter by pressing}

the LIFE key (flip up the Rapid Key

overlay), 3, and the START key.

START

LIFE

Note: The print compartment cover may become noticeably warm if a

large number of pages are successively printed. This is normal and does

not indicate a problem in the machine.

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all-FO4700.book Page 27 Friday, October 8, 1999 11:10 AM

Installing the Print Cartridges

When to replace the toner cartridge

When the toner cartridge nears empty (about 100 pages can still be

printed), the toner cartridge indicator on the operation panel will

blink. When the toner cartridge is empty, the toner cartridge indicator

will light steadily and REPLACE TONER will appear in the display.

Printing will no longer be possible. Use the following replacement

toner cartridge:

Sharp FO-47ND toner cartridge

When to replace the drum cartridge

When the drum cartridge nears the end of its life, the drum cartridge

indicator on the operation panel will blink. When the drum cartridge

life is over, the drum cartridge indicator will light steadily and DRUM

LIFE OVER will appear in the display. Use the following replacement

drum cartridge:

Sharp FO-47DC drum cartridge

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all-FO4700.book Page 28 Friday, October 8, 1999 11:10 AM

Loading Printing Paper

You can load up to 250 sheets of A4-size paper (60-80 g/m ) in the

paper tray. You can load up to 500 sheets of paper in the paper

cassette.

The paper cassette is available as an option. To have the cassette

installed, consult your dealer.

Loading paper in the paper tray

1 ^{Remove the received document tray.}

2 ^{Insert a stack of paper into the tray,}

print side up.

• Make sure the end of the tray is

pushed in. Otherwise a size error

will result.

Attach a A4 label here to

indicate the paper size.

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all-FO4700.book Page 29 Friday, October 8, 1999 11:10 AM

Loading Printing Paper

3 ^{Replace the received document tray.}

• The received document tray must

be attached for the fax machine to

operate properly.

Loading paper in the paper cassette (if installed)

1 ^{Grasp the hand-hold on the cassette}

and pull out the cassette until it stops.

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Loading Printing Paper

2 ^{Push the pressure plate down until it}

locks into position.

3 ^{Place a stack of paper in the cassette,}

print side up.

• Make sure the stack of paper is not

higher than the two tabs on the

paper guide and the two metal tabs.

If it is, remove some of the paper.

4 ^{Push the cassette back into the}

machine, making sure it clicks into

place.

Attach a A4 label here to

indicate the paper size.

Note: We recommend that you do not add paper to the tray or cassette while

paper still remains. This may result in double feeds.

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all-FO4700.book Page 31 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

Before you can begin using the fax machine, you must program your

name and fax number. Once you program this information, it will

appear automatically at the top of each fax page you send.

Note: Make sure the display shows the date and time before beginning a

programming operation. If the display shows the telephone line status,

press the CHANGEOVER key to switch to the date and time.

1 ^{Press these keys:}

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(1-9,*,#)

2 ^{Press the}³^key.

The display will show:

3:OWN PASSCODE SET

ENTER FAX #

3 ^{Enter your fax number (max. of 20}

digits) by pressing the numeric keys.

(Example)

• To insert a space between digits,

press the # key.

• To clear a mistake, press the STOP

key.

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all-FO4700.book Page 32 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

4 ^{Press the}^START^key.

START

The display will show:

ENTER SENDER’S NAME

5 ^{Flip the Rapid Key overlay down (if it}

is up), and enter your name by

pressing the appropriate letter keys as

shown below. (Max. of 24

characters.)

SPACE

SHIFT

CLEAR

Example: SHARP =

♦ Press the SPACE key to enter a space. To change case, press the

SHIFT key.

♦ To clear a mistake, press the CLEAR key.

♦ To enter a number as part of a name, press the appropriate numeric

key. To select one of the following special symbols, press the SP

key one or more times: !"#$%&’()*+,-/:;<=>?[¥]^_'{|}→←@. At

the end of the symbol list, characters particular to the language used

in the display will appear.

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all-FO4700.book Page 33 Friday, October 8, 1999 11:10 AM

Entering Your Name and Fax Number

6 ^{Press the}^START^key.

START

The display will show:

4:DATE &TIME SET MODE

PRESS START KEY

7 ^{Press the}^STOP^{key twice to return to}

STOP

the date and time display.

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all-FO4700.book Page 34 Friday, October 8, 1999 11:10 AM

Setting the Date and Time

The date and time appear in the display, in reports, and at the top of

each page you transmit. Set the date and time by pressing the keys on

the operation panel as shown below.

Note: Make sure the display shows the date and time before

beginning a programming operation. If the display shows the

telephone line status, press the CHANGEOVER key to switch to the

date and time.

1 ^{Press these keys:}

FUNCTION

The display will show:

(Note: the currently set

date will appear to the

right of “DATE”)

4:DATE&TIME SET MODE

DATE 06-08-1999

2 ^{Enter a two-digit number for the day}

(“01” to “31”).

• To correct a mistake, press the STOP

key to move the cursor back to the

mistake and then enter the correct

number.

Example: the 5th

3 ^{Enter a two-digit number for the}

month (“01” for January, “02” for

February, “12” for December, etc.).

Example: January

4 ^{Enter the year (four digits).}

Example: 1999

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all-FO4700.book Page 35 Friday, October 8, 1999 11:10 AM

Setting the Date and Time

5 ^{Enter a two-digit number for the hour}

(“00” to “23”) and a two-digit number

for the minute (“00” to “59”).

Example: 9:25

6 ^{Press the}^START^{key to start the}

START

clock.

7 ^{Press the}^STOP^{key twice to return to}

STOP

the date and time display.

Note: This fax machine is Year 2000 compliant.

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all-FO4700.book Page 36 Friday, October 8, 1999 11:10 AM

Volume Adjustment

You can adjust the volume of the speaker and ringer using the UP and

DOWN keys.

Speaker

SPEAKER

1 ^{Press the}^SPEAKER^key.

2 ^{Press the}^UP^or^DOWN^key.

DOWN

Display:

SPEAKER VOLUME

HIGH

SPEAKER VOLUME

MIDDLE

SPEAKER VOLUME

LOW

3 ^{When the display shows the desired}

volume level, press the SPEAKER

key to turn off the speaker.

SPEAKER

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all-FO4700.book Page 37 Friday, October 8, 1999 11:10 AM

Volume Adjustment

Ringer

1 ^{Press the}^UP^or^DOWN^{key. (Make}

sure the SPEAKER key has not been

pressed.)

DOWN

• The ringer will ring once at the

selected level, then the date and

time will reappear in the display.

Display:

4:RINGER VOLUME

HIGH

4:RINGER VOLUME

MIDDLE

4:RINGER VOLUME

LOW

4:RINGER VOLUME

OFF OK?(PRESS START)

2 ^{If you selected RINGER OFF: OK?,}

START

press the START key.

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all-FO4700.book Page 38 Friday, October 8, 1999 11:10 AM

2. Sending Documents

Transmittable Documents

Size and weight

The size and weight of documents that you can load in the document

feeder depend on whether you load one page at a time or several pages

at once.

Loading one page at a time:

11"

(279 mm)

Minimum

5.8"

Maximum

size

(148 mm)

5.0"

17"

(128 mm)

(432 mm)

Minimum

weight

Maximum

weight

14 lbs.

36 lbs.

(52 g/m²)

(157 g/m²)

Loading several pages at once:

10.1"

(256 mm)

Minimum

size

5.8"

(148 mm)

Maximum

size

5.0"

14.3"

(364 mm)

(128 mm)

Minimum

weight

Maximum

weight

20 lbs.

14 lbs.

(80 g/m²)

(52 g/m²)

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all-FO4700.book Page 39 Friday, October 8, 1999 11:10 AM

Transmittable Documents

Maximum scanning area

The area of the document that the fax machine can scan is slightly

smaller than the actual document size. Any letters or graphics outside

this area will not be scanned.

Maximum scanning width:

Maximum scanning length:

210 mm

The length of the document minus 4

mm from the top and bottom of the

document.

Other restrictions

♦ The scanner cannot recognise yellow, greenish yellow, or light blue

ink.

♦ Ink, glue, and correcting fluid on documents must be dry before

they pass through the document feeder.

♦ All clips, staples, and pins must be removed from documents before

loading in the feeder. If these are not removed, they may damage

the machine.

♦ Documents which are patched, taped, torn, smaller than the mini-

mum size, carbon backed, easily smudged, or have a slippery

coated surface should be photocopied, and the copy loaded in the

feeder.

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all-FO4700.book Page 40 Friday, October 8, 1999 11:10 AM

Loading the Document

Up to 50 A4-sized pages (20 B4-sized pages) can be placed in the

feeder at one time. The pages will automatically feed into the machine

starting from the bottom page.

♦ If you need to send or copy more than 50 pages, place the additional

pages gently and carefully in the feeder just before the last page is

scanned. Do not try to force them in, as this may cause double-feed-

ing or jamming.

♦ If your document consists of several large or thick pages which

must be loaded one at a time, insert each page into the feeder as the

previous page is being scanned. Insert gently to prevent double-

feeding.

1 ^{Adjust the document guides to the}

width of your document.

2 ^{Place the document face down and}

push it gently into the document

feeder. The top edge of the document

should enter the machine first.

• The feeder will draw the leading

edge of the document into the

machine. SEND READY will

appear in the display.

Note: When inserting a large

number of pages in the feeder,

slant the front end of the stack so

that the bottom pages enter first.

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all-FO4700.book Page 41 Friday, October 8, 1999 11:10 AM

Adjusting the Resolution and Contrast

3 ^{Adjust the resolution and/or contrast}

settings (if desired) and then dial the

receiving machine as explained in the

following sections.

Adjusting the Resolution and Contrast

If desired, you can adjust the resolution and contrast before sending a

document.

Resolution

The fax machine has four resolution settings:

STANDARD

Use STANDARD for ordinary documents.

This setting gives you the fastest and most

economical transmission.

FINE

Use FINE for documents containing small

letters or fine drawings.

SUPER FINE

HALF TONE

Use SUPER FINE for documents containing

very small letters or very fine drawings.

Use HALF TONE for photographs and

illustrations. The original will be reproduced

in 64 shades of grey.

The default resolution setting is STANDARD. If you don’t adjust the

resolution before sending a document, the fax machine will

automatically use STANDARD resolution.

♦ In order to transmit in FINE or SUPER FINE resolution, the receiv-

ing fax machine must also have that resolution. If it doesn’t, the

next best available setting will be used.

♦ The resolution settings are only effective for transmitting and copy-

ing a document. They are not effective for receiving a document.

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all-FO4700.book Page 42 Friday, October 8, 1999 11:10 AM

Adjusting the Resolution and Contrast

To adjust the resolution setting, press the RESOLUTION key one or

more times until the indicator light next to the desired setting comes

on.

STANDARD

FINE

RESOLUTION

SUPER FINE

HALF TONE

RESOLUTION

Contrast

The fax machine has three contrast settings:

AUTO

DARK

LIGHT

Use AUTO for normal documents.

Use DARK for faint documents.

Use LIGHT for documents with a dark

background.

The default setting is AUTO.

To adjust the contrast, flip up the Rapid Key overlay (if necessary)

and press the CONTRAST key until the desired setting appears in the

display.

( AUTO)

M:00% SEND READY

CONTRAST

( DARK)

M:00% SEND READY

(LIGHT)

M:00% SEND READY

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all-FO4700.book Page 43 Friday, October 8, 1999 11:10 AM

Sending a Fax by Normal Dialling

With Normal Dialling, you press the SPEAKER key and then dial by

pressing the numeric keys.

♦ Normal Dialling allows you to listen to the line through the speaker

to make sure the other fax machine is responding. (Note that the

speaker is not a speakerphone; it cannot be used for talking.)

♦ If you have connected an extension telephone to the fax machine,

you can also pick up the extension phone and dial using the extern-

sion phone (do not press the SPEAKER key on the fax machine). If

a person answers, you will be able to speak to them through the

phone before sending a fax.

Note: If you press the SPEAKER key to dial, you will not be able to

speak using an extension phone connect to the fax machine in the event

that a person answers.

1 ^{Load the document(s). (Note: If}

desired, you can load the document

after dialling in Step 3, below.)

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

2 ^{Press the}^SPEAKER^{key or pick up}

an extension phone connected to the

fax machine. Listen for the dial tone.

SPEAKER

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Sending a Fax by Normal Dialling

3 ^{If you pressed the}^SPEAKER^key,

dial the number of the receiving

machine by pressing the numeric

keys on the fax machine.

(Example)

If you are using an extension phone,

dial using the keypad on the extension

phone.

4 ^{Wait for the connection. When you}

hear a fax tone, press the START key

on the fax machine.

START

• If a person answers and you are

using an extension phone, ask them

to press their Start key. When you

hear the fax tone, press the START

key on your fax machine.

Using the REDIAL key

You can press the REDIAL key to redial the last number dialled. To

send a document, press the START key when you hear the fax tone

after the connection is made. Note that the speaker is automatically

activated when you press the REDIAL key.

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all-FO4700.book Page 45 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

You can dial a fax number by simply pressing a Rapid Key, or by

pressing the SPEED DIAL key and entering an abbreviated Speed

Dial number.

To use a Rapid Key or Speed Dial number, you must first program the

full fax number in the Rapid Key or Speed Dial number. It is usually

convenient to program your most frequently dialled numbers in Rapid

Keys.

♦ Forty-eight Rapid Keys are available. Rapid Dial Keys also allow

you to program a backup fax number, which is automatically dialled

if the first fax number is busy.

♦ Seventy-five Speed Dial numbers are available on the FO-4700,

and one hundred Speed Dial numbers are available on the FO-5700.

1 ^{Press these keys:}

FUNCTION

The display will show:

3:ENTRY MODE

ENTER #(1-9,*,#)

2 ^{Press the}¹^key.

The display will show:

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

3 ^{Press the}¹^{key to select SET.}

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all-FO4700.book Page 46 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

4 ^{To program a Rapid Key number,}

press a Rapid Key (to select Rapid

Keys 33 through 48, flip up the Rapid

Key overlay).

Example: Rapid Key 2

To program a Speed Dial number,

press the SPEED DIAL key and then

enter a number from “1” to “75” on

the FO-4700, or “1” to “100” on the

FO-5700. (If you enter less than two

digits on the FO-4700, or three digits

on the FO-5700, press the START

key to complete the entry.)

START

SPEED DIAL

Speed Dial 1

5 ^{Enter the fax number by pressing the}

numeric keys (max. of 34 digits

including pauses).

• To clear a mistake, press the

CLEAR key.

(Example)

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key (two seconds per

pause). The pause will appear as a

hyphen. Several pauses can be

entered in a row.

START

6 ^{Press the}^START^key.

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all-FO4700.book Page 47 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

7 ^{Enter the name of the party by}

pressing the letter entry keys

(max.of 20 characters). (Make sure

the Rapid Key overlay is flipped

down.)

Example: SHARP

• If you don’t want to enter a name,

go directly to Step 8.

START

8 ^{Press the}^START^key.

9 ^Press¹^{if the number programmed is}

an area code or access code to be used

for Chain Dialling (see Chain

SET

CANCEL

Dialling at the end of this procedure).

Press 2 (or START) if the number is a

regular fax number.

• If you pressed 1 or are

programming a Speed Dial number,

go to Step 14. (Note: A backup fax

number cannot be entered in a

Rapid Key used for Chain

Dialling.)

10 ^{Enter a backup fax number to be}

dialled if the first number is busy.

(If you don’t want to enter a backup

number, go directly to Step 13.)

(Example)

START

11 ^{Press the}^START^key.

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all-FO4700.book Page 48 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

12 ^{Enter a name for the backup fax}

number. (If you don’t want to

enter a name, go directly to

Step 13.)

Example: SHARP2

START

13 ^{Press the}^START^key.

14 ^{Return to Step 4 to program another}

number, or press the STOP key

repeatedly to return to the date and

time display.

STOP

Step 4 or

• If you programmed a Rapid Key

number, you can write the name of

the party on the label above the

Rapid Key.

Chain Diaing for area and access codes

You can also program an area code or access code in a Rapid Key or

Speed Dial number using the above programming procedure. In Step

9, press 1 to set the number as a Chain Dialling number.

After you dial an area code or access code using a Rapid Key or Speed

Dial number set for Chain Dialling, the fax machine will wait for you

to dial the remainder of the number (you can dial the remainder of the

number by pressing a Rapid Key, by pressing the Speed Dial key and

entering a Speed Dial number, or by pressing numeric keys). Note that

the remainder of the number should not be set as a Chain Dial number

if programmed in a Rapid Key or Speed Dial number.

♦ The maximum number of digits that can be dialled at one time by

Chain Dialling is 50.

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all-FO4700.book Page 49 Friday, October 8, 1999 11:10 AM

Programming Auto-Dial Numbers

Clearing auto-dial numbers

Note: You cannot clear a number if it is used in a program or timer oper-

ation, if it is used to specify the relay fax machine in a relay group, or if it

is included in a Group Key. First clear the number from the operation or

group, then perform the following clearing procedure. To check where

the number is used, print out the Program/Group List, the Timer List,

and/or the Relay Group List as explained in Chapter 7.

1 ^{Press these keys:}

FUNCTION

The display will show:

1:FAX/TEL. # MODE

1=SET, 2=CLEAR

2 ^Press²^{to select CLEAR.}

3 ^{To clear a Rapid Key, press the Rapid}

Key.

To clear a Speed Dial number, press

the SPEED DIAL key and then enter

the number with the numeric keys. (If

you enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete the

entry.)

Example: Rapid Key 2

START

4 ^{Press the}^START^key.

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Programming Auto-Dial Numbers

5 ^{Return to Step 3 to clear another}

number, or press the STOP key

repeatedly to return to the date and

time display.

STOP

Step 4 or

Making changes

To make changes in a number previously stored, repeat the

programming procedure. Select the Rapid Key or Speed Dial number

for which you want to make changes in Step 4, and then change the

number(s) and/or name(s) when they appear in the display (Steps 5, 7,

10 and 12).

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all-FO4700.book Page 51 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Dual Access

The fax machine features full dual access, which means that you can

load a document and dial by automatic dialling even when the fax

machine is occupied with another operation. After you dial, your

document will be immediately scanned into memory and then

transmitted once all previously set operations have been completed.

If more than one document has been scanned into memory for

transmission, the documents will be transmitted in the order in which

they were scanned. If you have an urgent transmission and do not

want to wait until previously scanned documents are transmitted, you

can press the PRIORITY key after loading your document. Your

document will be transmitted immediately after the current document

has completed transmission.

If you don’t want the document to be transmitted from memory, you

can press the DOCUMENT key after loading the document. In this

case, the document will not be scanned until all previously set

operations are completed and the connection to the receiving party is

established. (To transmit the document ahead of any documents

waiting in memory for transmission, press the PRIORITY key.)

♦ The fax machine can hold approximately 56 pages of average con-

tent in memory when Option Setting 9, Error Correction Mode, is

turned off. Less pages can be held if any were scanned using fine or

halftone resolution, or when Option Setting 9 is turned on.

♦ The amount of memory currently occupied appears as a percentage

("M:00%") in the display.

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Sending a Fax by Automatic Dialling

If the memory becomes full...

If the memory becomes full while a document is being scanned,

MEMORY FULL will appear in the display. If Option Setting 23

(Quick On-line) is set to YES, scanning will automatically resume

when memory becomes free again as pages are transmitted. (Note:

Quick On-Line is initially set to YES at the factory. To change the

setting, see Chapter 6, Optional Settings.)

If Quick On-Line is set to NO, MEMORY FULL ERROR will appear

in the display. Press the START key or the STOP key as follows:

♦ Press the START key if you want to transmit the pages which have

been stored up to that point in memory. The remaining pages will be

ejected from the feeder. After transmission, the memory will be

cleared and you can transmit the remaining pages. You will also

need to transmit the page which was being scanned when the mem-

ory filled up.

♦ Press the STOP key if you want to cancel the entire transmission.

If you do not press the START key or the STOP key within one

minute, the transmission will be cancelled and the pages already

scanned cleared from memory. You will need to retransmit all pages

of the document.

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all-FO4700.book Page 53 Friday, October 8, 1999 11:10 AM

Sending a Fax by Automatic Dialling

Rapid Key Dialling

If the number you want to dial has been programmed in a Rapid Key,

you can dial it by pressing the Rapid Key.

1 ^{Load the document(s).}

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

• To send the document ahead of

other documents waiting for

transmission, press the PRIORITY

key.

PRIORITY

DOCUMENT

• To send the document directly from

the feeder (not through memory),

press the DOCUMENT key.

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Sending a Fax by Automatic Dialling

2 ^{Enter the number of the receiving}

machine by pressing the numeric

keys.

(Example)

• If a pause is required between any

of the digits to access a special

service or an outside line, press the

REDIAL key. The pause will

appear as a hyphen. Several pauses

can be entered in a row.

3 ^{Check the display. If the number of}

the receiving machine shown is

correct, press the START key.

START

• If it is not correct, press the STOP

key to backspace and clear one

digit at a time, and then re-enter the

correct digit(s).

Searching for an auto-dial number

If you don’t remember the Rapid Key or Speed Dial number in which

you have programmed a particular fax number, you can search for the

number by following the steps below. Once you have found the

number, you can dial it and transmit the loaded document by simply

pressing the START key.

Note: Only names programmed for auto-dial numbers will appear when

you search; the full numbers themselves will not appear. You cannot

search for a number if a name has not been associated with it.

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Sending a Fax by Automatic Dialling

1 ^{Load the document(s).}

SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

2 ^{Press the}^{SEARCH DIAL}^{key (flip}

SEARCH DIAL

up the Rapid Key overlay).

3 ^{Enter the first letter of the stored}

name by pressing the appropriate

letter entry key.

• If you don’t remember the first

letter, go to Step 4 (you will scroll

through the list from the

beginning).

Example: A

4 ^{Press either arrow key to scroll}

through the names. Stop when the

desired name appears in the display.

• If no numbers have been stored

under the entered letter or you have

reached the end of the list, NOT

FOUND will appear.

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Sending a Fax by Automatic Dialling

5 ^{Press the}^START^{key. The document}

will be automatically transmitted

once the connection is established.

START

Chain Dialling

An auto-dial number set for Chain Dialling can be combined with

another auto-dial number or digits entered manually with the numeric

keys to dial one phone number up to 50 digits long. The following are

some examples of how this can be done:

♦ Press appropriate Rapid Keys in the proper order. For example,

press Rapid Key 01 (set for Chain Dialling), then Rapid Key 02 (not

set for Chain Dialling).

♦ Press a Rapid Key (set for Chain Dialling) and then manually enter

a number by pressing appropriate numeric keys. Press the START

key after the final numeric key to begin transmission.

Checking the telephone line status

The display normally shows the date and time and prompts related to

operations you are performing. To check and see what number the fax

machine is currently calling or transmitting to, or what number the fax

machine is currently receiving a document from (if this information is

available), press the CHANGEOVER key. Information on the

current call will appear in the display. To switch back to the date and

time display, press the CHANGEOVER key again.

To cancel a fax transmission or reception

To cancel a fax transmission or reception which is currently in

progress, press the CHANGEOVER key so that the status of the

transmission or reception appears in the display, and then press the

STOP key.

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Sending a Fax by Automatic Dialling

Automatic redialling

If you use automatic dialling (including Direct Keypad Dialling) and

the line is busy, the fax machine will automatically redial the number.

The fax machine is set at the factory to make 2 redialling attempts at

intervals of 5 minutes.

To stop automatic redialling, press the CHANGEOVER key to show

the telephone line status in the display (make sure that RECALL

MODE appears on the top line of the display and the number of the

receiving party appears on the bottom line to the right), and then press

the STOP key.

Memory Retransmission

If a line error or power failure occurs during any type of memory

transmission, your fax will automatically redial the number and

attempt to complete the transmission. Retransmission will begin from

the page which was being transmitted when the error occurred.

The fax machine will make 2 attempts at retransmission at an interval

of 5 minutes.

♦ To stop retransmission, press the CHANGEOVER key to show the

telephone line status in the display (make sure that RETRY MODE

appears on the top line of the display and the number of the receiv-

ing party appears on the bottom line to the right), and then press the

STOP key.

♦ The numbering of pages retransmitted will begin from "1" again.

♦ If an error or power failure occurs during transmission of a cover

sheet, retransmission will not take place.

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Sending a Fax by Automatic Dialling

Checking documents in memory

To display information on documents that are waiting in memory for

transmission, follow the steps below. You can also cancel a

transmission with this procedure.

1 ^{Press the}^{MEM. STATUS}^{key (flip}

MEM.STATUS

up the Rapid Key overlay) and then 2.

TX STATUS will appear in the

display.

2 ^{Press the}^#^{key or the}^*^{key to scroll}

through the list of transmissions. The

name (or number) of each receiving

party will appear in the display,

together with the 3-digit memory

number assigned to the transmission.

To cancel a transmission, press the

CLEAR key and then the START

key while the transmission appears in

the display.

STOP

3 ^{When you have finished checking the}

list, press the STOP key twice to

return to the date and time display.

Note: To print out a list of the documents waiting in memory for trans-

mission, press the MEM. STATUS key and then the 5 key.

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Sending a Fax by Automatic Dialling

To cancel a memory transmission

If you know the memory number assigned to a memory transmission,

you can cancel it with the following procedure. (If you don’t know the

memory number, use the preceding procedure.)

1 ^{Press the}^{MEM. STATUS}^{key (flip}

MEM.STATUS

up the Rapid Key overlay) and then 4.

The display will show:

4:MESSAGE CLEAR

ENTER MESSAGE #

2 ^{Enter the 3-digit memory number}

assigned to the transmission you want

to cancel.

(Example)

3 ^{Press the}^START^{key to cancel the}

START

transmission.

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Cover Sheet

You can have the fax machine generate a cover sheet and send it as the

last page of your fax transmission. The cover sheet includes the date

and time, the receiver’s name and number if a Rapid Key or Speed

Dial number is used, the sender’s name and number, and the total

number of pages.

♦ Your name and number must be programmed in order for them to

appear on the cover sheet. (See Entering Your Name and Fax Num-

ber in Chapter 1.)

♦ To have the recipient’s name appear, you must use a Rapid Key or

Speed Dial number with the name programmed.

♦ Cover Sheet cannot be selected when you use the Relay Request

function.

(Example)

1 ^{Load the document(s).}

SEND READY will appear in the

display.

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Cover Sheet

2 ^{Press the}^{COVER SHEET}^key.

• The display will briefly show

COVER SHEET MODE

ENTERED and then revert to

SEND READY.

COVER SHEET

• To cancel the cover sheet selection,

press the STOP key.

3 ^{Dial the receiving party and transmit}

the fax.

If desired, you can set your fax to automatically send a cover sheet

with every transmission (you do not have to press the COVER

SHEET key each time). This is accomplished by setting Option

Setting 10 (Auto Cover Sheet) to YES as explained in Chapter 6,

Optional Settings.

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Batch Page Numbering

You can change the page numbering of the transmitted document from

simple numbering ("P.01", "P.02", etc.) to batch numbering, which

means that a slash and the total number of pages being sent are added

after each page number (for example, "P. 01/05", "P.02/05", etc.). This

allows the receiver to check for missing pages.

1 ^{Load the document(s).}

SEND READY will appear in the

display.

2 ^{Press the}^{PAGE COUNTER}^key.

PAGE COUNTER

The display will show:

ENTER # OF PAGE(S)

ENTER # (01-99)

3 ^{Enter the total number of pages (“01”}

to “99”) by pressing the numeric

keys.

• If you are sending a cover sheet, do

not include it in the total number of

pages (the number will be adjusted

automatically).

Example: 8 pages

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Batch Page Numbering

4 ^{Dial the receiving machine and}

transmit the document.

Comments:

♦ If you need to cancel a batch number entry, remove the document

from the feeder or press the STOP key.

♦ If the number of pages actually transmitted does not coincide with

the batch number entered, the alarm will sound and PAGE COUNT

ERROR will appear in the display. PAGE E. will also appear in the

NOTE column of the Transaction Report if printed.

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3. Receiving Documents

The fax machine has two modes for receiving calls:

AUTO mode:

Select this mode when you only want to receive faxes on the line

connected to the fax machine. The fax machine will answer all calls

automatically and receive incoming faxes.

MANUAL mode:

Select this mode when you have an extension phone connected to the

same line as the fax machine and you want to receive both faxes and

voice calls. All calls, including faxes, must be answered by picking

up the extension phone.

Setting the reception mode

1 ^{Press these keys:}

FUNCTION

The display will show:

1:RECEIVE MODE

1=AUTO, 2=MANUAL

2 ^{Press the}¹^{key to select AUTO, or}

AUTO

MANUAL

the 2 key to select MANUAL.

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Using AUTO Reception Mode

In AUTO reception mode, the fax machine automatically answers all

calls on two rings and receives incoming faxes.

♦ You can change the number of rings on which the machine answers

calls by changing Option Setting 2. (See Chapter 6, Optional Set-

tings.)

♦ If you pick up an extension phone before the fax machine answers,

you can talk to the other party and/or receive a fax as explained

below in Using MANUAL Reception Mode.

Using MANUAL Reception Mode

1 ^{When the fax machine rings, answer}

the call on an extension phone

connected to the same line.

2 ^{If you hear a fax tone, press}⁵^,^*^{, and}

* on the telephone keypad, or press

the START key on the fax machine.

• If the other party first speaks with

you, press the START key after

START

speaking. (Press your START key

before the sender presses their Start

key.)

3 ^{When RECEIVING appears in the}

display, hang up.

Note: In New Zealand, not all standard telephones will respond to incom-

ing ringing when connected to the extension socket of the equipment.

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Substitute Reception to Memory

If the fax machine runs out of paper, toner, or the paper jams,

incoming documents will be automatically stored in memory.

When you have received a document in memory, FAX RCVD IN

MEMORY will appear in the display, alternating with NO PAPER,

REPLACE TONER, or PAPER JAM. When you add paper, replace

the toner cartridge, or clear the jam, the stored documents will

automatically print out.

You can display information on the documents received to memory by

following these steps:

1 ^{Press the}^{MEM. STATUS}^{key (flip}

MEM.STATUS

up the Rapid Key overlay) and the 3

key.

RX STATUS will appear in the

display.

2 ^{Press the}^#^{key or the}^*^{key to scroll}

through the list of received

documents. The name (or number) of

the sender of each document will

successively appear in the display.

3 ^{When you have finished checking the}

list, press the STOP key twice to

return to the date and time display.

STOP

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4. Making Copies

Your fax machine can also be used to make copies. Single and

multiple copies (up to 99 per original) can be made, enabling the fax

machine to double as an office copier.

♦ You can perform all steps of a copy operation even when the fax

machine is busy printing other copy jobs, or when it is printing a

received document after the line has been disconnected. Your copy

job will be automatically stored in memory and then printed when

all previous printing jobs are completed.

♦ The default resolution for copying is FINE. If desired, you can

change the default resolution to SUPER FINE by changing Option

Setting 32 (see Chapter 6, Optional Settings).

1 ^{Load the document.}

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast.

RESOLUTION

CONTRAST

2 ^{Press the}^COPY^key.

COPY

The display will show:

COPY MODE

ENTER #(01-99)

• If you are only making a single

copy of the original (or of each

original), press the START key.

Copying will begin.

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Making Copies

3 ^{Enter the desired number of copies}

per original with the numeric keys.

• If the desired number of copies is

from 1 to 9, enter “0” first.

Example: Three

copies per original

• The display will show:

MULTI/SORT COPY MODE

1=MULTI, 2=SORT

4 ^Press¹^{(MULTI) if you do not want}

the copies sorted, or 2 (SORT) if you

want the copies sorted.

MULTI

SORT

• Copying will begin.

Example of three copies

each of three originals

Originals

Not sorted (MULTI COPY)

Sorted ^{(SORT COPY)}

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Making Copies

Checking copy jobs in memory

You can display the status of copy jobs in memory by following the

steps below. You can also cancel copy jobs with this procedure.

1 ^{Press the}^{MEM. STATUS}^{key (flip}

MEM.STATUS

up the Rapid Key overlay) and then

the 1 key.

COPY STATUS will appear in the

display.

2 ^{Press the}^#^{key or the}^*^{key to scroll}

through the list of copy jobs. The time

the original was scanned into memory

will appear in the display, together

with the 3-digit memory number

assigned to the job. To cancel a copy

job, press the CLEAR key and then

the START key while the copy job

appears in the display.

STOP

3 ^{When you have finished checking the}

list, press the STOP key twice to

return to the date and time display.

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5. Special Functions

Broadcasting

The Broadcasting function allows you to send the same document to

multiple locations with just one operation. First load the document,

then enter the numbers of the receiving machines. The document will

be automatically transmitted to each location.

1 ^{Load the document (s).}

• SEND READY will appear in the

display.

2 ^{Press the}^BROADCAST^key.

COPY

DOCUMENT DUPLEX SCAN

FUNCTION

SPEED DIAL

REDIAL

The display will show:

BROADCAST

PRIORITY

REPORT

BROADCAST MODE

ENTER STATION #

SPEAKER

STOP

START

3 ^{Dial the receiving machines using one}

or more of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits for a

number on the FO-4700, or 3 digits

on the FO-5700, press the START

key to complete the entry.)

START

SPEED DIAL

(Example)

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Broadcasting

• Enter one or more full fax numbers

(max. of 20) with the numeric keys,

pressing the START key after each

full number.

• Press one or more Group Keys.

(See Storing numbers in Group

Keys at the end of this section.)

4 ^{Press the}^START^key.

START

The display will show:

BROADCAST MODE

SELECT THE MODE

• If desired, adjust the resolution and/

or contrast.

RESOLUTION

CONTRAST

5 ^{Press the}^START^{key twice.}

START

Transmission will begin.

• A Transaction Report is

automatically printed out after

Broadcasting is completed. Check

the "Note" column of the report to

see if any of the locations are

marked "Busy" or have a

communication error code. If so,

send the document to those

locations again.

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Broadcasting

Broadcasting using a Group Key

If the fax machines to which you want to broadcast have all been

programmed into one Group Key (see Storing numbers in Group Keys

which follows), you can perform the broadcasting operation using the

following simplified procedure:

1 ^{Load the document(s).}

• SEND READY will appear in the

display.

• If desired, adjust the resolution and/

or contrast

RESOLUTION

CONTRAST

2 ^{Press the appropriate Group Key.}

Transmission will begin.

SPACE

SHIFT

CLEAR

(Example)

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Broadcasting

Storing numbers in Group Keys

Group Keys allow you to dial a group of fax numbers by simply

pressing the appropriate Group Key once. To store a group of numbers

in a Group Key, follow the steps below.

♦ Any Rapid Key that is not already programmed as a Rapid Key or a

Program Key can be used as a Group Key.

♦ Up to 122 numbers can be stored in one Group Key on the FO-

4700, or 147 numbers on the FO-5700.

♦ Only Rapid Key and Speed Dial numbers (excluding numbers set

for Chain Dialling) can be stored in a Group Key. Full numbers can-

not be stored.

1 ^{Press these keys.}

FUNCTION

The display will show:

2:GROUP ENTRY MODE

1=SET, 2=CLEAR

2 ^Press¹^{(SET) to program a Group}

Key, or 2 (CLEAR) to clear a Group

Key.

SET

CLEAR

3 ^{Press any Rapid Key not already}

programmed to select it as a Group

Key.

SPACE

SHIFT

CLEAR

If you are clearing a Group Key, press

it and go to Step 5.

(Example)

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Broadcasting

4 ^{Enter fax numbers using one or both}

of the following methods:

• Press one or more Rapid Keys.

• Enter one or more Speed Dial

numbers with the numeric keys,

pressing SPEED DIAL before

each number (if you enter less than

2 digits for a number on the FO-

4700, or 3 digits on the FO-5700,

press START to complete the

entry).

START

SPEED DIAL

(Example)

5 ^{Press the}^START^key.

START

6 ^{Return to Step 3 to program another}

Group Key, or press the STOP key

repeatedly until you return to the date

and time display.

STOP

Step 3 or

Editing a group

If necessary, you can add numbers to or delete numbers from group by

repeating the programming procedure for the Group Key. Press 1 for

SET in Step 2 and select the Group Key in Step 3. Add or delete

numbers in Step 4. To add a number, press a Rapid Key or enter a

Speed Dial number. To delete a number, move the cursor to the

number with the UP or DOWN key and then press the CLEAR key.

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Confidential Operations

The Confidential function can be used to transmit and receive

confidential documents.

Confidential transmission

When you send a document using the Confidential function, the

receiving machine holds it in memory instead of immediately printing

it out. When the receiving party enters the correct passcode, the

document is printed out.

♦ Confidential transmission is only possible when the receiving

machine is a Sharp model with confidential reception capability.

♦ To use this function, your name and fax number (OWN PASS-

CODE) must be entered in your fax machine as explained in Chap-

ter 1.

♦ Some fax machines have multiple mailboxes for receiving confi-

dential faxes. If you are sending to a machine with multiple confi-

dential mailboxes, contact the receiving party in advance for the

appropriate mailbox number.

1 ^{Load the document (s).}

• SEND READY will appear in the

display.

• Set the resolution and/or contrast if

desired.

CONTRAST

RESOLUTION

2 ^{Press the}^CONFIDENTIAL^{key and}

CONFIDENTIAL

then 1.

The display will show:

1:CONF. TX

ENTER BOX # OR START

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Confidential Operations

3 ^{If the receiving machine has multiple}

confidential mailboxes, enter the

appropriate mailbox number with the

numeric keys (this step is required for

machines with multiple mailboxes).

(Example)

If the receiving machine doesn’t have

multiple mailboxes, go directly to

Step 4.

4 ^{Press the}^START^key.

START

5 ^{Dial the receiving machine using one}

of the following methods:

START

• Press a Rapid Key.

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry). Check the name or

number that appears, and then press

the START key.

START

(Example)

• Enter a full telephone number with

the numeric keys, and press the

START key.

Transmission will take place once the

connection is established.

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Confidential Operations

Confidential reception

When another fax machine sends you a document by confidential

transmission, your fax machine holds it in memory instead of

immediately printing it out. The document cannot be printed out until

you enter the correct passcode.

Your fax has 10 "mailboxes" in which confidential documents can be

received. Each mailbox has its own passcode, allowing up to 10

different people or groups to each receive their own confidential

documents. The mailboxes are identified by 2-digit numbers.

Programming the confidential passcode

To receive a confidential document, you must first program a 2-digit

mailbox number and a 4-digit passcode.

Note: Be sure to inform the transmitting party of your 2-digit mailbox

number in advance. The transmitting party will need this number to send

you confidential faxes.

1 ^{Press the}^CONFIDENTIAL^{Key and}

then 3.

CONFIDENTIAL

The display will show:

3:CONF. CODE SET

ENTER BOX # (00-99)

2 ^{Enter a 2-digit number (from "00" to}

"99") by pressing the numeric keys.

This number identifies the mailbox.

(Example)

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Confidential Operations

3 ^{Enter the 4-digit passcode with the}

numeric keys.

(Example)

START

4 ^{Press the}^START^key.

5 ^{Enter a name for the mailbox by}

pressing the letter entry keys (make

sure the Rapid Key overlay is down).

Example: SHARP

6 ^{Press the}^START^key.

START

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

Clearing the passcode

1 ^{Press the}^CONFIDENTIAL^{Key and}

CONFIDENTIAL

then 4.

The display will show:

4:CONF. CODE CLEAR

ENTER BOX # (00-99)

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Confidential Operations

2 ^{Enter the 2-digit number that}

identifies the mailbox you want to

clear.

(Example)

3 ^{Enter the 4-digit passcode of the}

mailbox with the numeric keys.

(Example)

4 ^{Press the}^START^key.

START

Printing out received documents

When you have received a confidential document, RCVD CONF.

FAX will appear in the display. Print out the Confidential Reception

List as explained in Chapter 6 to see which mailbox has received the

document, and then follow the steps below to print out the document.

1 ^{Press these keys:}

CONFIDENTIAL

The display will show:

2:CONF. DATA PRINT

ENTER BOX # (00-99)

2 ^{Enter your mailbox number.}

(Example)

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Confidential Operations

3 ^{Enter your confidential passcode.}

(Example)

4 ^{Press the}^START^key.

START

• Printing will begin. After printing,

the document will be erased from

memory.

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Relay Request

Relay Request allows you to send a document to another fax machine

and have that fax machine in turn broadcast the document to a group

of other fax machines. This function is useful when the relay fax

machine is closer to the end fax machines than your fax machine, as it

reduces telephone line costs.

Important:

Relay Request can only be used if the intermediate relay machine is a

Sharp machine having the Relay Broadcast function.

Storing a relay group

To make a relay request, you must first store a relay group. This

consists of the fax number of the intermediate relay machine and the

fax numbers of the end receiving machines. Up to 10 different relay

groups can be stored.

♦ Fax numbers of the end receiving machines can be entered as Rapid

Key numbers, Speed Dial numbers, and/or Group Key numbers if

they have been programmed as such in the relay machine (not in

your fax machine). Check with the operator of the relay machine for

these numbers.

♦ The total number of end receiving machines which can be entered

varies with the model used as the intermediate relay machine.

Check with the operator of the relay machine to find out how many

receiving machines can be entered.

♦ A maximum of 400 digit spaces are available in your fax machine’s

memory for storing the numbers of end receiving machines. The

number of spaces occupied by each number depends on what kind

of number it is:

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Relay Request

Rapid Key number

Speed Dial number

Group Key number

Full number

4 spaces

2 spaces

4 spaces (for one group)

Number of digits in number

(max. of 30 per number)

♦ Only 2-digit Speed Dial numbers for end receiving machines can be

entered in the relay group. If the receiving machine has 3-digit

Speed Dial numbers that you want to enter, ask the operator of the

relay machine to store them in a Group Key, and then enter the

Group Key in the relay group.

1 ^{Press the}^RELAY^{key and then}²^.

RELAY

The display will show:

2:RELAY GROUP SET

ENTER #(01-10)

2 ^{Enter a 2-digit number from “01” to}

“10”. This number identifies the relay

group.

(Example)

START

3 ^{Press the}^START^key.

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Relay Request

4 ^{Enter the fax number of the relay}

machine using one of the following

methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter the full fax number with the

numeric keys, and press the

START key.

START

5 ^{Press the}^START^key.

6 ^{Press numeric keys (not Rapid Keys)}

to enter Rapid Key numbers for the

end receiving machines that are

programmed in the relay machine.

Example: Rapid

Keys 01 and 33

If you don’t want to enter Rapid Key

numbers, go directly to Step 7.

START

7 ^{Press the}^START^key.

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Relay Request

8 ^{Press numeric keys to enter Speed}

Dial numbers (2-digit numbers only)

for the end receiving machines that

are programmed in the relay machine.

Example: Speed Dial

numbers 10 and 23

If you don’t want to enter Speed Dial

numbers, go directly to Step 9.

START

9 ^{Press the}^START^key.

10 ^{Press numeric keys (not Group Keys)}

to enter Group Key numbers for end

receiving machines that are

programmed in the relay machine.

Example: Group Key 30

If you don’t want to enter Group Key

numbers, go directly to Step 11.

START

11 ^{Press the}^START^key.

12 ^{Enter full fax numbers of the end}

receiving machines, pressing the

START key after each fax number.

Include the area code if the number is

outside the local dialling area of the

relay machine.

START

(Example)

START

13 ^{When finished, press the}^START^key.

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Relay Request

STOP

13 ^{Return to Step 2 to enter another relay}

group, or press STOP repeatedly to

return to the date and time display.

Step 2 or

Clearing a relay group

To clear a relay group, you need to know the 2-digit number that

identifies it. You can check the number by printing out the Relay

Group List as explained in Chapter 7.

1 ^{Press the}^RELAY^{key and then}³^.

RELAY

The display will show:

3:RELAY GROUP CLEAR

ENTER # (01-10)

2 ^{Enter the 2-digit number that}

identifies the group you want to clear.

(Example)

START

3 ^{Press the}^START^key.

4 ^{Return to Step 2 to clear another relay}

group, or press STOP repeatedly to

return to the date and time display.

STOP

Step 2 or

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Relay Request

Requesting a relay transmission

Important:

To request a relay transmission, your fax number must be entered into the

Relay Passcode List of the relay fax machine by the operator of that fax

machine. (Your number must also be entered in your fax machine as

explained in Entering Your Name and Fax Number in Chapter 1.)

1 ^{Load the document(s).}

SEND READY will appear in the

display.

2 ^{Press the}^RELAY^{key and then the}¹

RELAY

key.

1:RELAY TX

ENTER # (01-10)

3 ^{Enter the 2-digit number of the relay}

group by pressing the numeric keys.

(Example)

START

4 ^{Press the}^START^key.

• Adjust the resolution and contrast if

desired.

CONTRAST

RESOLUTION

START

5 ^{Press the}^START^key.

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Relay Request

6 ^{Press the}^START^{key to send the}

document through memory, or the

DOCUMENT key to send the

START

DOCUMENT

document directly from the feeder.

Relay Broadcast

The fax machine can also act as a relay station. It will receive a

document from a fax machine requesting a relay transmission, and

automatically broadcast it to the stations that the requesting machine

specifies.

To enable a fax machine to request a relay transmission, you must first

enter its fax number in the Relay Passcode List. Follow the steps

below to enter or clear a fax number.

♦ When your fax receives a relay request from another fax machine,

RCVD RELAY REQUEST will appear in the display.

♦ To clear a fax number from the Relay Passcode List, you need to

know the 2-digit number which identifies it. You can check this

number by printing out the Passcode List (see Chapter 7).

1 ^{Press these keys:}

RELAY

The display will show:

4:RELAY PASSCODE

1=SET, 2=CLEAR

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Relay Request

2 ^Press¹^{to enter a number, or}²^{to clear}

SET

CLEAR

a number.

3 ^Entering:^{Enter a 2-digit number}

("01" to "10"). This identifies the fax

number you will enter in the next

step.

(Example)

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

4 ^{Enter the fax number of the machine}

to be added to the list (max. 20

digits).

(Example)

5 ^{Press the}^START^key.

START

STOP

6 ^{Return to Step 3 to enter or clear}

another number, or press the STOP

key repeatedly to return to the date

and time display.

Step 3 or

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Polling

Polling allows you to call another fax machine and have it send a

document to your machine without operator assistance. In other

words, the receiving fax machine, not the transmitting fax machine,

initiates the transmission. You can use your fax machine to both poll

and be polled by others.

Polling others

To poll another fax machine, follow the steps below.

♦ If desired, you can dial more than one fax number to receive docu-

ments consecutively from a group of fax machines (this is called

"Serial Polling").

1 ^{Press the}^FUNCTION^{key and}⁸^.

FUNCTION

The display will show:

8:SERIAL POLL. MODE

ENTER STATION #

2 ^{Dial the number(s) of the fax}

machine(s) you want to poll using one

(or more) of the following methods:

• Press one or more Rapid Keys.

START

• Enter one or more Speed Dial

SPEED DIAL

numbers, pressing the SPEED

DIAL key before each number. (If

you enter less than 2 digits on the

FO-4700, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

(Example)

• Press one or more Group Keys.

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Polling

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

START

3 ^{Press the}^START^{key. Reception will}

begin.

Serial Polling using a Group Key

If the fax machines you want to poll have all been programmed into

one Group Key, you can poll them by simply pressing that Group Key.

(The procedure for programming Group Keys is explained in

Broadcasting in this chapter.)

♦ Make sure no documents are in the feeder before you press the

Group Key.

Being polled (Memory polling)

To let another fax machine poll your fax machine, you must first store

the document(s) in memory using the following procedure.

Transmission will take place when the other fax machine calls your

fax machine and activates polling. You can choose whether to allow

polling only once, or an unlimited number of times. In the latter case,

your fax machine can be used as an electronic "bulletin board".

♦ Multiple documents can be stored for memory polling. To add a

document to others already stored, simply repeating the storing pro-

cedure (note that if Department Control is activated, documents

cannot be added by a department other than that which stored the

first document). When polling is initiated, the polling machine will

receive all documents stored.

♦ If you allow polling only once, the document(s) will be automati-

cally cleared from memory after polling. If you allow polling an

unlimited number of times, the document will remain in memory

until you clear it as explained in the following section, Clearing a

document.

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Polling

1 ^{Load the document.}

2 ^{Set the reception mode to AUTO}

FUNCTION

(press the FUNCTION key, 1 and 1).

3 ^{Press these keys:}

The display will show:

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

4 ^Press¹^{to select SET.}

• If another document has already

been stored, press 1 to select

APPEND, and go to Step 6.

5 ^Press¹^{to allow polling only once, or}

2 to allow polling an unlimited

number of times.

1 TIME

REPEAT

6 ^{Press the}^START^{key twice.}

START

• The document will be scanned into

memory, and your fax will go on

polling standby.

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Polling

Clearing a document

To clear a memory poll document (or documents) from memory,

follow the steps below:

1 ^{Press these keys:}

FUNCTION

The display will show:

9:MEMORY POLL MODE

ENTER #(1-2,*,#)

2 ^Press²^{to select CLEAR.}

START

3 ^Press^START^{to clear the documents.}

Polling Security

Polling Security allows you to prevent unauthorized polling of your

fax. When this function is activated, polling will only take place when

one of the following conditions is met:

♦ The fax number of the polling fax machine has been stored in your

fax’s list of permitted fax numbers (called "passcode numbers").

The polling fax must also have its fax number programmed in itself,

as described in Entering Your Name and Fax Number in Chapter 1.

♦ A System number has been programmed in the polling fax machine

which matches your fax’s System number or one of your ID num-

bers.

♦ An ID number has been programmed in the polling fax machine

which matches your fax’s System number.

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Polling

System and ID numbers are 4-digit numbers which provide you with

an alternate means of giving and receiving polling permission when

you don’t want to use fax numbers. The steps for programming these

numbers are described in the following pages.

Note: System and ID numbers can only be used if the other fax machine

is also a Sharp machine.

Turning Polling Security on and off

Polling Security is turned on or off with Option Setting 8. This

procedure is explained in Chapter 6, Optional Settings.

Storing and clearing fax numbers for polling permission

You can store up to 10 fax numbers in your fax’s list of permitted

numbers.

1 ^{Press these keys:}

FUNCTION

The display will show:

2:PASSCODE # MODE

1=SET, 2=CLEAR

2 ^Press¹^{to set a number, or}²^{to clear a}

SET

CLEAR

number..

3 ^Storing:^{Enter a 2-digit number}

(from 01 to 10).This number

identifies the fax number you will

enter in the next step.

(Example)

Clearing: Enter the 2-digit number

which identifies the fax number you

want to clear, and go to Step 5.

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Polling

4 ^{Enter the fax number (max. 20 digits)}

by pressing the numeric keys.

(Example)

START

5 ^{Press the}^START^key.

STOP

6 ^{Return to Step 3 to enter (or clear)}

another number, or press STOP

repeatedly to return to the date and

time display.

Step 3 or

Programming and clearing a System number

One 4-digit System number can be programmed in your fax machine

for giving and receiving polling permission. Polling will take place if

your System number matches the other fax machine’s System number

or one of its ID numbers.

1 ^{Press these keys:}

FUNCTION

The display will show:

7:SYSTEM # MODE

1=SET, 2=CLEAR

2 ^Press¹^{to program the System}

SET

CLEAR

number, or 2 to clear it.

• If you pressed 2, go to Step 4.

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Polling

3 ^{Enter the number (4 digits) with the}

numeric keys.

(Example)

START

4 ^{Press the}^START^key.

5 ^{Press the}^STOP^{key repeatedly to}

STOP

return to the date and time display.

Storing and clearing ID numbers for polling permission

Up to five 4-digit ID numbers can be programmed in your fax

machine for giving and receiving polling permission. Polling will take

place if one of your ID numbers matches the other fax machine’s

System number.

1 ^{Press these keys:}

FUNCTION

The display will show:

6:ID # MODE

1=SET, 2=CLEAR

2 ^Press¹^{to program an ID number, or}²

SET

CLEAR

to clear an ID number.

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Polling

3 ^Storing:^{Enter a number from 1 to 5.}

This number identifies the ID number

you will enter in the next step.

(Example)

Clearing: Enter the number which

identifies the ID number you want to

clear, and go to Step 5.

4 ^{Enter the ID number (4 digits) by}

pressing the numeric keys.

(Example)

START

5 ^{Press the}^START^key.

6 ^{Return to Step 3 to enter (or clear)}

another number, or press STOP

repeatedly to return to the date and

time display.

STOP

Step 3 or

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Power Save Mode

Power Save Mode allows you to conserve power by turning off the

laser printer heater in the fax machine. While Power Save Mode is on,

the laser printer heater remains off and incoming faxes are received to

memory. When Power Save Mode is turned off, the printer heater

turns on and the faxes received to memory are printed out.

♦ Power Save Mode can be turned on and off manually by pressing

the POWER SAVE key.

♦ If desired, you can also set Power Save Mode to turn on and off

automatically at specified times of the day, on specified days of the

week, and on specified dates during the year.

Note: If the memory becomes full while Power Save Mode is on, the fax

machine will automatically turn on the laser printer, print the faxes

received to memory, and then return to Power Save Mode.

Note: Power Save Mode cannot be turned on when the Print Hold func-

tion is on.

Selecting the Power Save Type

Before turning on Power Save Mode, you will need to select the

method by which it is turned on and off. There are two selections:

REAL TIME, which means that you turn Power Save Mode on and

off by simply pressing the POWER SAVE key, and TIMER, which

means that Power Save Mode turns on and off automatically at preset

times.

♦ The initial setting is REAL TIME.

1 ^{Press these keys:}

FUNCTION

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

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Power Save Mode

2 ^Enter³⁴^{by pressing the numeric}

keys.

The display will show:

Note: Power Save Type cannot be

selected if Power Save Mode is on.

To turn off Power Save Mode, sim-

ply press the Power Save key once.

34:POWER SAVE TYPE

1=REAL TIME, 2=TIMER

3 ^Press¹^{to select REAL TIME, or}²^to

REAL TIME

TIMER

select TIMER.

STOP

4 ^{Press the}^STOP^{key twice to return to}

the date and time display.

Turning on Power Save Mode when REAL TIME is selected

To turn on Power Save Mode when REAL TIME is selected, simply

press the POWER SAVE key. POWER SAVE MODE will appear in

the display.

POWER SAVE MODE

POWER SAVE

POWER SAVE MODE

To turn off Power Save Mode, press the POWER SAVE key once

again. POWER SAVE MODE OFF will appear briefly, followed by

the normal date and time display.

100

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Power Save Mode

Turning on Power Save Mode when TIMER is selected

When TIMER is selected, Power Save Mode turns on and off

automatically at the times you specify. Follow the steps below to set

the on and off times.

1 ^{Press the}^{POWER SAVE}^key.

POWER SAVE

The display will show:

POWER SAVE MODE

1=TIMER ON, 2=SET

2 ^Press²^{to select SET.}

• Note: If you have already entered

the timer settings and simply wish

to turn on the timer, press 1

(TIMER ON).

3 ^{Enter the time you want Power Save}

Mode to turn on every day (START

TIME). Enter two digits for the hour

(00 to 23) and two digits for the

minute (00 to 59).

Example: 17:00

101

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Power Save Mode

4 ^{Enter the time you want Power Save}

Mode to turn off every day (END

TIME). Enter two digits for the hour

(00 to 23) and two digits for the

minute (00 to 59).

Example: 8:00

5 ^{Press the}^START^key.

START

Note: The above daily time settings

will be in effect every day and are

required. The following WEEKEND

and PERIOD settings are optional,

and are used to set additional weekly

and yearly time periods that Power

Save Mode will turn on.

The display will show:

WEEKEND SETTING

1=YES, 2=NO

6 ^Press¹^{if you want to set a day or}

days of the week (such as the

weekend) that you want Power Save

Mode to turn on. If not, press 2 and go

to Step 7.

YES

102

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Power Save Mode

7 ^{Enter a 1-digit number for the day}

each week you want Power Save

Mode to turn on, and a 1-digit number

for the day after which you want it to

turn off:

Example: Power

Save Mode will turn

on from Saturday

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

6: Saturday

8 ^{Press the}^START^key.

START

The display will show:

PERIOD SETTING

1=YES, 2=NO

9 ^Press¹^{if you want to set a period}

during the year (such as an extended

holiday) that Power Save Mode will

turn on. If not, press 2 and then the

STOP key to return to the date and

time display.

YES

10 ^{Enter the starting day of the period}

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

Example:

December 24th

103

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Power Save Mode

11 ^{Enter the ending day of the period}

you want Power Save Mode to be on.

Enter a 2-digit number for the month

(01 to 12), and a 2-digit number for

the day (01 to 31).

Example:

January 1st

12 ^{Press the}^START^key.

START

The display will show:

TIMER ON?

1=YES, 2=NO

13 ^Press¹^{if you want to activate the}

timer immediately, or 2 if you want to

activate the timer at a later time.

YES

• The timer settings will not take

effect until you activate the timer. If

you select 2 (NO), you can activate

the timer at a later time by pressing

the POWER SAVE key and then 1

to select TIMER ON.

104

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Timer Operations

The Timer function allows you to set up an operation to be performed

automatically at a specified time. Up to 48 operations can be set at any

one time, and the time of each can be set up to a week in advance.

You can use this function to take advantage of lower off-peak rates

without having to be there when the operation is performed.

Note: The DOCUMENT key cannot be used for a timer transmission.

Initial procedure

To set a timer operation, first perform the following procedure. After

you have completed this procedure, go to the procedure for the

specific operation you want to set (see the following pages).

1 ^{Press the}^TIMER^key.

TIMER

The display will show:

TIMER MODE

1=SET, 2=CLEAR

2 ^Press¹^{to select SET.}

3 ^{Press the}^*^{key or the # key until the}

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

105

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Timer Operations

4 ^{Press the}^START^key.

START

5 ^{Enter a two-digit number for the hour}

(“00” to “23”) and a two-digit number

for the minute (“00” to “59”).

Example: 9:25

6 ^{Enter a 1-digit number for the day of}

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

Example: Monday

6: Saturday

7 ^{Press the}^START^{key and go to the}

specific procedure for your operation

(see the following pages).

START

106

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Timer Operations

Transmission

(Continued from Initial procedure.)

8 ^{Dial the receiving machine using one}

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

(Example)

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

9 ^{Press the}^START^key.

START

10 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

107

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Timer Operations

11 ^{Load the document and then press the}

START key.

• The document will be scanned into

memory.

START

Confidential transmission

(Continued from Initial procedure.)

8 ^{Enter the mailbox number (2 digits).}

(Go directly to Step 10 if the

receiving machine does not have

mailboxes.)

(Example)

START

9 ^{Press the}^START^key.

108

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Timer Operations

10 ^{Dial the receiving machine using one}

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter a full fax number with the

numeric keys.

START

11 ^{Press the}^START^key.

12 ^{Adjust the resolution and or contrast}

if desired, and then press the START

START

key.

RESOLUTION

CONTRAST

13 ^{Load the document and then press the}

START key.

• The document will be scanned into

memory.

START

109

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Timer Operations

Polling

(Continued from Initial procedure.)

8 ^{Dial the machine to be polled using}

one of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter a full fax number with the

numeric keys.

START

9 ^{Press the}^START^key.

110

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Timer Operations

Serial Polling

(Continued from Initial procedure.)

8 ^{Dial the machines to be polled using}

one or more of the following

methods:

START

• Press one or more Rapid Keys.

SPEED DIAL

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

START

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

9 ^{Press the}^START^key.

START

111

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Timer Operations

Broadcasting

(Continued from Initial procedure.)

8 ^{Dial the receiving machines using one}

or more of the following methods:

• Press one or more Rapid Keys.

START

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

SPEED DIAL

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

START

9 ^{Press the}^START^key.

10 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

112

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Timer Operations

11 ^{Load the document and then press the}

START key.

• The document will be scanned into

memory.

START

Relay Request

(Continued from Initial procedure.)

8 ^{Enter the 2-digit relay group number}

by pressing the numeric keys.

(Example)

START

9 ^{Press the}^START^key.

10 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

113

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Timer Operations

11 ^{Load the document and then press the}

START key.

• The document will be scanned into

memory.

START

Cancelling a timer operation

If you need to cancel a timer operation before it is performed, follow

the steps below.

♦ You will need to know the number assigned to the operation in

order to cancel it. If you don’t remember the number (it appears in

the display when you set the operation), print out the Timer List.

(See Chapter 7, Printing Out Reports and Lists.)

1 ^{Press the}^TIMER^{key and then}²^.

TIMER

The display will show:

2:TIMER COMM. CLEAR

ENTER #(01-48)

2 ^{Enter the 2-digit number assigned to}

the operation.

(Example)

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Timer Operations

START

3 ^{Press the}^START^key.

STOP

4 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

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Batch Transmission

Batch transmission allows you to store a number of documents in

memory for automatic transmission to one location at a set time. If

you often send documents to a particular location, this function helps

reduce telephone line costs by allowing you to conveniently send

multiple documents on one connection.

Programming a Batch Key

To perform a batch transmission, you must first program the number

of the receiving machine and the time of transmission into a Batch

Key. Any Rapid Key which has not already been programmed can be

used as a Batch Key.

If you specify a day-of-the-week in your program, the transmission

will be performed every week on that day. If you do not specify a day-

of-the-week, the transmission will be performed every day.

To program a Batch Key, follow the procedure for entering programs

explained in Entering and Using Programs in this chapter. In Step 10

of the initial prodedure, select “Batch transmission”.

Clearing a Batch Key

To clear a Batch Key, follow the procedure explained in Clearing a

Program Key in Entering and Using Programs in this chapter.

Storing documents for transmission

Up to 56 jobs (a job can consist of multiple pages) can be held in

memory for batch transmissions at any one time, regardless of the

number of Batch Keys used. When you store a document, it is given a

message number to distinguish it from other documents sent in the

same batch.

♦ If no documents have been stored under a Batch Key when the time

for transmission arrives, transmission will not take place.

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Batch Transmission

1 ^{Load the document (s).}

• SEND READY will appear in the

display.

2 ^{Press the appropriate Batch Key.}

• After scanning, the message

number assigned to your document

will appear in the display.

SPACE

SHIFT

CLEAR

(Example)

3 ^{Press the}^STOP^key.

STOP

• The document will be transmitted

at the designated time along with

any other jobs stored under the

same key. After transmission, all

jobs in the batch will be cleared

from memory.

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Batch Transmission

Canceling a document stored for batch transmission

If necessary, you can cancel a document stored for a batch

transmission before transmission takes place. To do so, you will need

to know the message number assigned to the document.

♦ If you don’t remember the message number, print out the Batch

Transmission List (see Batch Transmission List in Chapter 7).

1 ^{Press the Batch Key in which the}

document you want to clear has been

stored.

SPACE

SHIFT

CLEAR

• Make sure no documents are in the

feeder.

(Example)

2 ^{Enter the 3-digit message number}

assigned to the document.

(Example)

3 ^{Press the}^START^key.

START

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Entering and Using Programs

If you frequently perform the same operation involving the same party,

you can program all the steps of the operation into one Program Key.

This allows you to perform the operation by simply pressing that key.

♦ Any Rapid Key which is not already programmed as a Rapid Key or

a Group Key can be used as a Program Key.

♦ You can also include a timer setting in the program to have the

operation performed automatically at a selected time.

♦ To clear a mistake, press the STOP key.

Initial procedure

To program a Program Key, first perform the following procedure.

After you have completed this procedure, go to the procedure for the

specific operation you want to program (see the following pages).

1 ^{Press these keys:}

FUNCTION

The display will show:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

2 ^Press¹^{to select SET.}

3 ^{Select a Program Key by pressing any}

Rapid Key that has not yet been

programmed.

(Example)

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Entering and Using Programs

4 ^{Enter a name for the program by}

pressing the letter entry keys. (If you

don’t want to enter a name, go

directly to Step 5.)

Example: SHARP

5 ^{Press the}^START^key.

START

6 ^{If you want to include a timer setting,}

enter a two-digit number for the hour

(“00” to “23”) and a two-digit number

for the minute (“00” to “59”). (If not,

go directly to Step 9.)

Example: 9:25

7 ^{Enter a 1-digit number for the day of}

the operation (skip this step if the

operation will be performed within

the next 24 hours):

0: Sunday

1: Monday

2: Tuesday

3: Wednesday

4: Thursday

5: Friday

Example: Monday

6: Saturday

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Entering and Using Programs

8 ^{Press the}^START^key.

START

9 ^{Press the}^*^{key or the # key until the}

desired operation appears in the

display.

Transmission (SEND MODE)

Confidential transmission

Polling

Serial Polling

Broadcasting

Relay Request

Batch transmission (this will only

appear if a timer setting was made)

Memory Polling (this will not appear

if a timer setting was made)

START

10 ^{Press the}^START^{key and go to the}

specific procedure for your operation

(see the following pages).

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Entering and Using Programs

Transmission

(Continued from Initial procedure.)

11 ^{Dial the receiving machine using one}

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

(Example)

press the START key to complete

the entry).

• Enter a full fax number with the

numeric keys.

12 ^{Press the}^START^key.

START

13 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

14 ^{If you want the document to be sent}

through memory, press the START

key.

START

DOCUMENT

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

15 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

STOP

Confidential transmission

(Continued from Initial procedure.)

11 ^{Enter the mailbox number (2 digits).}

(Go directly to Step 2 if the receiving

machine does not have mailboxes.)

(Example)

START

12 ^{Press the}^START^key.

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Entering and Using Programs

13 ^{Dial the receiving machine using one}

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter a full fax number with the

numeric keys.

14 ^{Press the}^START^key.

START

15 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

16 ^{If you want the document to be sent}

through memory, press the START

key.

START

DOCUMENT

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

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Entering and Using Programs

17 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

STOP

Polling

(Continued from Initial procedure.)

11 ^{Dial the machine to be polled using}

one of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter a full fax number with the

numeric keys.

START

12 ^{Press the}^START^key.

13 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

STOP

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Entering and Using Programs

Serial Polling

(Continued from Initial procedure.)

11 ^{Dial the machines to be polled using}

one or more of the following

methods:

START

• Press one or more Rapid Keys.

SPEED DIAL

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

START

12 ^{Press the}^START^key.

STOP

13 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

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Entering and Using Programs

Broadcasting

(Continued from Initial procedure.)

11 ^{Dial the receiving machines using one}

or more of the following methods:

• Press one or more Rapid Keys.

START

• Enter one or more Speed Dial

numbers, pressing the SPEED

DIAL key before each number.

(If you enter less than 2 digits on

the FO-4700, or 3 digits on the FO-

5700, press the START key to

complete the entry.)

SPEED DIAL

START

SPEED DIAL

(Example)

• Enter one or more full fax numbers

with the numeric keys, pressing the

START key after each full number.

• Press one or more Group Keys.

START

12 ^{Press the}^START^key.

13 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

14 ^{Press the}^START^key

START

15 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

STOP

Relay Request

(Continued from Initial procedure.)

11 ^{Enter the 2-digit relay group number}

by pressing the numeric keys.

(Example)

12 ^{Press the}^START^key.

START

13 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

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Entering and Using Programs

14 ^{If you want the document to be sent}

through memory, press the START

key.

START

DOCUMENT

If you want the document to be sent

directly from the feeder, press the

DOCUMENT key. (This is not

possible if you included a timer

setting.)

15 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

STOP

Batch transmission

(Continued from Initial procedure.)

11 ^{Dial the receiving machine using one}

of the following methods:

• Press a Rapid Key.

START

SPEED DIAL

• Press the SPEED DIAL key and

enter a Speed Dial number (if you

enter less than 2 digits on the FO-

4700, or 3 digits on the FO-5700,

press the START key to complete

the entry).

(Example)

• Enter a full fax number with the

numeric keys.

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Entering and Using Programs

START

12 ^{Press the}^START^key.

13 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

START

STOP

14 ^{Press the}^START^key

15 ^{Press the}^STOP^{key repeatedly to}

return to the date and time display.

Being Polled (Memory polling)

(Continued from Initial procedure.)

11 ^Press¹^{to allow polling only once, or}

2 to allow polling an unlimited

number of times.

1 TIME

REPEAT

START

12 ^{Press the}^START^key.

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Entering and Using Programs

13 ^{Adjust the resolution and or contrast}

if desired, and then press the START

key.

START

RESOLUTION

CONTRAST

START

14 ^{Press the}^START^key

STOP

15 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

Clearing a Program Key

To clear a Program Key, follow these steps:

1 ^{Press these keys:}

FUNCTION

The display will show:

1:PROGRAM ENTRY MODE

1=SET, 2=CLEAR

2 ^Press²^{to select CLEAR.}

3 ^{Press the Program Key you want to}

clear.

(Example)

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Entering and Using Programs

4 ^{Press the}^START^key.

START

STOP

5 ^{Press the}^STOP^{key repeatedly until}

you return to the date and time

display.

Using a Program Key

Follow the steps below to perform a programmed operation.

1 ^{If this is a transmission or memory}

polling operation, load the document.

2 ^{Press the appropriate Program Key.}

(Example)

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Entering and Using Programs

Canceling a programmed timer operation

If a Program Key has been pressed for a timer operation and you need

to cancel the operation before it is performed, follow the steps below.

Note: This procedure will not work for a document stored for a batch

transmission. To cancel a batch transmission operation, see Canceling a

document stored for batch transmission in Batch Transmission in this

chapter.

1 ^{Press the Program Key.}

(Example)

2 ^{Press the}^START^key.

START

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Duplex Scanning for Two-sided Documents

To transmit or copy documents which have printing or graphics on

both sides of the page or pages, use Duplex Scanning. With this

function, you simply feed the document (all pages) through the

machine once, turn the stack of pages over, and feed it through again.

♦ The machine will automatically sort the pages into the correct order

(front of 1st page, back of 1st page, front of 2nd page, back of 2nd

page, etc.).

♦ Duplex Scanning can be used for copying (single copies and sorted

multiple copies only) and any type of transmission from memory.

♦ Note that any blank sides must be included when scanning the

pages (if the number of pages is not equal each time the machine

scans the stack, an error will result). The blank sides will not, how-

ever, be printed out.

1 ^{Load the document (s).}

• Make sure the page(s) are front face

down, with the first page on the

bottom.

• SEND READY will appear in the

display.

2 ^{Press the}^{DUPLEX SCAN}^{key and}

then the START key.

START

DUPLEX SCAN

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Duplex Scanning for Two-sided Documents

3 ^{Perform all steps of the desired copy}

or memory transmission.

4 ^{When all pages of the document have}

been scanned, turn the stack over (do

not change the page order) and load it

again.

5 ^{Press the}^START^key.

START

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Print Hold

If desired, you can have the fax hold all received documents in

memory instead of immediately printing them out. When you enter

the correct Print Hold code, the documents will print out.

Programming the Print Hold code

To use Print Hold, you must first program a 4-digit Print Hold code.

Follow the steps below to program or clear the code.

1 ^{Press these keys:}

FUNCTION

The display will show:

6:PRINT HOLD

ENTER #(1-3,*,#)

2 ^Press²^{key to program the Print Hold}

SET

CLEAR

code, or 3 to clear the Print Hold

code. (Note: To clear the code, Option

Setting 30 must be set to NO.)

3 ^{Enter the 4-digit Print Hold code by}

pressing the numeric keys.

(Example)

START

4 ^{Press the}^START^key.

Note: After entering the passcode, your fax will print it out for your

records. If you forget the passcode and have kept no record, contact your

Sharp dealer.

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Print Hold

Turning on Print Hold

To turn on the Print Hold function, set Option Setting 30 to YES. This

procedure is explained in Chapter 6, Optional Settings.

Note: The Print Hold function cannot be turned on when Power Save

Mode is on.

Printing out received documents

When the Print Hold function is turned on and you have received

documents in memory, RCVD PRINT HOLD FAX will appear in the

display. Follow the steps below to print out the documents:

1 ^{Press these keys:}

FUNCTION

The display will show:

1:HOLD DATA PRINT

ENTER PASSCODE #

2 ^{Enter the 4-digit Print Hold code by}

pressing the numeric keys.

(Example)

START

3 ^{Press the}^START^key.

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Department Control

Department Control is used to limit use of the fax machine to

authorised users. When it is activated, a department code must be

entered before an operation can be performed.

♦ Department Control can only be activated by your Sharp dealer. If

you want to use this function, contact your dealer.

♦ Department Control allows you to track the number of pages trans-

mitted as well as the transmission time for each authorised depart-

ment or person. See Department Usage List in Chapter 7.

Entering Department Codes

Up to 30 different Department Codes can be entered to allow access to

the fax machine. Transmitted pages and transmission time will be kept

track of separately for each code. After you enter a code, inform the

appropriate group or individual.

♦ A name must be entered for each code. Only the name, not the code,

will appear on the Department Usage List.

♦ Be sure to keep a record of each code and name. If you misplace the

record, contact your dealer.

1 ^{Press these keys:}

FUNCTION

The display will show:

9:DEPT. CODE MODE

1=SET, 2=CLEAR

2 ^Press¹^{to program a Department}

Code, or 2 to clear a Department

Code.

SET

CLEAR

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Department Control

3 ^Entering:^{Enter a 2-digit number}

from “01” to “30” with the numeric

keys. This number identifies the

Department Code that you will enter

in the next step.

(Example)

Clearing: Enter the 2-digit number

that identifies the Department Code

you want to clear.

4 ^Entering:^{Enter a Department Code}

(4 digits or the number of digits set by

Option Setting 27).

(Example)

Clearing: Enter the Department Code

you want to clear, and go to Step 7.

START

5 ^{Press the}^START^key.

6 ^{Enter a name for the Department}

Code.

(Example)

START

7 ^{Press the}^START^key.

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Department Control

8 ^{Return to Step 3 to enter (or clear)}

another Department Code, or press

the STOP key one or more times until

you return to the date and time

display.

STOP

Step 3 or

Accessing the machine

When Department Control is activated, you must enter your

Department Code before performing an operation.

Note: You do not have to enter a Department Code to receive faxes man-

ually (by picking up an extension phone connected to the same line and

pressing the START key on the fax machine).

Enter your Department Code by

pressing the numeric keys, and then

perform the desired operation.

(Example)

• If you do not begin the operation

within one minute after entering the

code, the fax will return to

controlled access mode.

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Blocking Reception of Unwanted Faxes

The Anti Junk Fax function allows you to block reception of faxes

from parties which you specify. This saves paper by not printing out

unwanted "junk" faxes.

To use this function, first turn it on by setting Option Setting 20 (Anti-

Junk Fax) to YES as explained in Chapter 6, and then enter the fax

numbers from which you do not want to receive faxes as shown

below.

♦ Up to 50 numbers can be entered in the Anti Junk Number List.

♦ To clear a number from the Anti Junk Number List, you need to

know the 2-digit number which identifies it. If you have forgotten

this number, print out the Anti Junk Number List as explained in

Chapter 7.

1 ^{Press these keys:}

FUNCTION

The display will show:

8:STORE JUNK FAX #

1=SET, 2=CLEAR

2 ^Press¹^{to enter a number in the Anti}

Junk Number List, or 2 to clear a

number from the list.

SET

CLEAR

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Blocking Reception of Unwanted Faxes

3 ^Entering:^{Enter a 2-digit number}

from “01” to “50” with the numeric

keys. This number identifies the fax

number that you will enter in the next

step.

(Example)

Clearing: Enter the 2-digit number

that identifies the fax number you

want to clear, and go to Step 5.

4 ^{Enter the fax number.}

(Example)

5 ^{Press the}^START^key.

START

6 ^{Return to Step 3 to enter (or clear)}

another fax number, or press the

STOP key repeatedly to return to the

date and time display.

STOP

Step 3 or

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6. Optional Settings

The option settings let you customise the fax machine to better suit

your needs.

An initial setting has been made for each option at the factory. To

change a setting, follow the steps below to access the option, and then

change the setting as explained in the option setting list that follows.

1 ^{Press the}^FUNCTION^{key and}⁴^.

FUNCTION

The display will show:

4:OPTIONAL SETTING

ENTER #(01-34,*,#)

2 ^{Press the numeric keys to enter the 2-}

digit number (“01” to “34”) of the

option setting you want to set.

Example:

Option Setting 1

Press * or # to scroll through the

option settings. When the desired

option setting appears, press the

START key.

3 ^{Enter a selection for the option setting}

by pressing the numeric keys. See the

list that follows for an explanation of

each of the option settings.

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Optional Settings

4 ^{After entering a selection, the}

subsequent option setting will appear

in the display. To return to the date

and time display, press the STOP key

twice.

STOP

Option Settings

Setting 01: FINE RESOLUTION PRIORITY

This option sets the default resolution (the resolution used if a setting

is not made with the RESOLUTION key) for transmitting

documents. Press 1 (YES) to set the default resolution to FINE, or 2

(NO) to set it to STANDARD.

♦ Initial setting: 2

Setting 02: NUMBER OF RINGS AUTO RECEPTION

This sets the number of rings the fax machine waits before answering

an incoming call in AUTO receive mode. Enter any number from 2 to

4, or enter 0 to have the fax machine answer without ringing.

♦ Initial setting: 2

Setting 03: NUMBER OF RINGS MANUAL RECEPTION

You can also have the fax machine automatically answer a call after a

certain number of rings in MANUAL reception mode. To turn on this

function, enter the desired number of rings (any number from 2 to 4).

To turn off the function, enter 0.

♦ Initial setting: 0 (off)

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Optional Settings

Setting 04: AUTO LISTING

Press 1 (YES) to have the fax machine automatically print an Activity

Report once every 30 send/receive operations. (The report can still be

printed on demand at any time.) Press 2 (NO) to turn the function off.

♦ Initial setting: 2

Setting 05: TRANSACTION REPORT PRINT SELECTION

This sets the condition for printing out a Transaction Report. Enter a

number from 1 to 5 as follows:

1 (ERROR/TIMER

MEMORY):

A report will be printed after an error,

timer operation, or memory operation

2 (SEND ONLY)

A report will be printed only after a

transmission

3 (ALWAYS PRINTS)

A report will be printed after each

transmission, reception, or error

4 (NEVER PRINTS)

A report will never be printed.

5 (ERROR ONLY)

A report will be printed only after an error

occurs

♦ Initial setting: 5

Setting 06: Not used

Setting 07: Not used

Setting 08: SECURITY SELECTION

Press 1 (ON) to turn polling security on, or 2 (OFF) to turn it off.

♦ Initial setting: 1

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Optional Settings

Setting 09: ERROR CORRECTION MODE (ECM)

Press 1 (YES) to have any distortions in a transmission due to noise

on the telephone line corrected before print-out at the receiving end.

This is only effective when the other machine has ECM as well. Press

2 (NO) to turn the function off.

Note for FO-5700: If the transmission or reception is taking place in

Super G3 mode, ECM will operate regardless of the ECM setting.

♦ Initial setting: 1

Setting 10: AUTO COVER SHEET

Press 1 (YES) to have the fax automatically generate a cover sheet

and send it as the last page of each transmission. Press 2 (NO) to turn

the function off.

♦ Initial setting: 2

Setting 11: Not used.

Setting 12: COPY SCANNING

This setting is used to reduce copies slightly before printing to ensure

that data on the edges are not cut off. Press 1 (AUTO) for automatic

reduction, or 2 (100%) for no reduction.

♦ Initial setting: 2

Setting 13: COPY CUT-OFF

This setting determines how the fax machine will copy documents

that are longer than the printing paper. Press 1 (CONTINUE) to have

the remainder of the document printed on a second page, or 2 (CUT-

OFF) to cut off (not print) the remainder.

♦ Initial setting: 2

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Optional Settings

Setting 14: RECEIVE REDUCE

This setting is used to reduce received documents slightly before

printing to ensure that data on the edges are not cut off. Press 1

(AUTO) for automatic reduction, or 2 (100%) for no reduction.

♦ Initial setting: 1

Setting 15: IMAGE MEMORY PRINT

Press 1 (YES) to include a copy of part of the first page of the

transmitted document on the Transaction Report. Press 2 (NO) to turn

the function off. This setting is only effective when transmitting from

memory.

♦ Initial setting: 1

Setting 16: CASSETTE SELECTION

Press 1 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of the

first page of the document received or copied. (If the document

consists of multiple pages of different sizes, all pages will be printed

on the same size of paper based on the size of the first page.)

Press 2 if you want the fax machine to automatically select the

printing paper source (tray or cassette) according to the size of each

page received or copied. (If a document consists of multiple pages of

different sizes, each page will be printed on the paper that best

matches its size.)

Press 3 if you want to set a fixed order of priority for the paper

sources. When the 1ST PRIORITY setting appears, press 1 to have

paper always drawn from the tray regardless of the size of the received

or copied document, or 2 to have paper always drawn from the

cassette. When the 2ND PRIORITY setting appears, press 1 to have

paper drawn from the other source in the event that the “1st priority”

source runs out of paper, or 2 (NONE) to have the incoming fax

received to memory.

This setting will only appear if your dealer has installed the paper

cassette option and Option Setting 33 (Seperate Mode) is turned off.

♦ Initial setting: 1

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Optional Settings

Setting 17: Not used.

Setting 18: Not used.

Setting 19: HEATER MODE

To conserve power, you can turn off the laser printer heater in your fax

machine. When this is done, the heater will turn on automatically

when you receive a document (there will be a slight delay before

printing while the heater warms up) and turn off when printing is

completed. Press 2 to turn off the heater, or 1 to keep it on.

♦ Initial setting: 2

Setting 20: ANTI-JUNK FAX

Press 1 to block reception from fax numbers entered in the Anti Junk

Fax List. Press 2 to allow reception from all numbers.

♦ Initial setting: 2

Setting 21: ALARM VOLUME

This sets the volume of the beep sound that alerts you to error

conditions and informs you that operations have been completed.

Press 1 for HIGH, 2 for LOW, or 3 for OFF.

♦ Initial setting: 2

Setting 22: DIAL MODE

This sets the dial mode. Press 1 if you are on a tone dial line, or 2 if

you are on a pulse dial line.

Note: For all units installed in New Zealand, Select 1 for tone dialling.

The pulse setting 2 will not operate correctly and must not be used.

♦ Initial setting: 1

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Optional Settings

Setting 23: QUICK ON-LINE

When you transmit a multi-page document, this setting determines

whether the fax machine will dial the receiving party and begin

transmitting while scanning is still in progress, or wait until all pages

have been scanned before dialling. Press 1 to have the fax machine

dial and begin transmission while scanning is still in progress, or 2 to

have the fax machine wait until all pages have been scanned.

♦ Initial setting: 1

Setting 24: MULTI TTI

If you are using Department Control, you can press 1 to have the

department name (the name associated with the department code

entered by an operator to access the fax) appear at the top of each

transmitted document. This will appear in place of the name entered

in Entering Your Name and Fax Number in Chapter 1. Press 2 to turn

Multi TTI off (the sender’s name entered in Chapter 1 will appear).

♦ Initial setting: 2

Setting 25: BEEP LENGTH

This sets the duration of the beep that signals the end of transmission,

reception, or copying. Press 1 for 3 seconds, 2 for 1 second, or 3 for

no beep.

♦ Initial setting: 1

Setting 27: DEPARTMENT CODE DIGITS

This setting allows you to change the number of digits used for

Department Codes. Enter any number from 3 to 9.

♦ Initial setting: 4

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Optional Settings

Setting 28: DISTINCTIVE RING

If you subscribe to a distinctive ring service from your telephone

company (Fax Duet in Australia or FaxAbility in New Zealand), press

1 to turn on the Distinctive Ring function. When your fax number is

dialled, your fax machine will signal the call with a special ringing

sound, then answer automatically and begin reception after the

number of rings set with Option Setting 2 (the factory setting is 2

rings). When your voice number is dialled, the fax machine will signal

the call with the normal ringing sound to let you know that you must

answer personally on an extension phone connected to the same line.

Note that the distinctive ring function must be used with the reception

mode set to AUTO. If you do not wish to use this function, press 2 to

turn it off.

♦ Initial setting: 2

Setting 29: VERIFICATION STAMP

Press 1 if you want the fax machine to stamp each original document

page as it is scanned. After scanning, you can check to see if all pages

have been stamped to verify that no double feeds occurred. Press 2 to

turn the function off.

Note: To use this function, your dealer must install the Verification

Stamp option.

♦ Initial setting: 2

Setting 30: PRINT HOLD

Press 1 if you want the fax machine to hold received documents in

memory instead of immediately printing them out (note that you must

first enter a Print Hold passcode as explained in Print Hold in Chapter

5). To turn off the Print Hold function, press 2, enter the 4-digit Print

Hold passcode, and then press START.

♦ Initial setting: 2

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Optional Settings

Setting 31: PC INTERFACE MODE

If you have connected the fax machine to a computer, press 1 to turn

on PC Interface mode. Press 2 to turn off PC Interface mode.

Note: This setting will only appear if your dealer has installed the PC

interface option.

♦ Initial setting: 1

Setting 32: COPY RESOLUTION

Use this setting to select the default copying resolution (the resolution

used for copying if a setting is not made with the RESOLUTION

key). Press 1 (S-FINE) to set the default resolution to SUPER FINE,

or 2 to set it to FINE.

♦ Initial setting: 2

Setting 33: SEPARATE MODE

If desired, you can have the fax draw a sheet of paper from the paper

tray after each fax reception. By loading colored (or large) paper in

the paper tray, each colored sheet drawn will act as a separator that

makes it easy to distinguish where one multi-page document ends and

another begins. A Transaction Report printed after a reception will

also be printed from the paper tray to act as a separator sheet. Press 1

to turn on this function (be sure to load appropriate paper in the paper

tray), or 2 to turn it off. (Note that this function will not operate for

copy jobs and print jobs from a computer. Also, the function will turn

off automatically if the paper tray runs out of paper.)

This setting will only appear if your dealer has installed the paper cas-

sette option.

♦ Initial setting: 2

Note: If you turn off the Separate Mode setting, Option Setting 16 will

subsequently appear in the display to allow you make an appropriate set-

ting for cassette selection. If you don’t make a selection, 1:AUTO

SELECTION will be automatically selected.

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Optional Settings

Setting 34: POWER SAVE TYPE

This option sets the method for turning on Power Save Mode. Press 1

to select REAL TIME (turn Power Save Mode on and off by pressing

the POWER SAVE key), or 2 to select TIMER (automatic on and off

at preset times). For more detailed information, see Power Save Mode

in Chapter 5.

♦ Initial setting: 1

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7. Printing Lists and Reports

You can print lists showing settings and information entered in the fax

machine. You can also print out reports on recent activity and

individual operations after they are completed. The lists and reports

are described on the following pages.

To print a list, follow the steps below.

1 ^{Press the}^FUNCTION^{key and}²^.

FUNCTION

The display will show:

2:LISTING MODE

ENTER #(01-11,*,#)

2 ^{Press the numeric keys to enter the 2-}

digit number (“01” to “11”) of the list

you want to print.

Example:

Activity Report

Press * or # to scroll through the

lists. When the desired list appears,

press the START key.

Activity Report (List 01)

This report shows information on your most recently performed send

and receive operations (a combined maximum of 30 operations can

appear). The report is divided into two parts: the SEND REPORT,

which shows information on transmissions, and the RECEIVE

REPORT, which shows information on receptions.

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Printing Lists and Reports

♦ If Option Setting 4 (Auto Listing) is set to YES, a report will be

automatically printed out whenever information on 30 operations

has accumulated. (A report can still be printed on demand at any

time.)

♦ All information is erased after a report is printed out. If automatic

print-out is turned off and the report is not printed manually for 30

operations, the information on the oldest operation will be overwrit-

ten each time a new operation is performed.

Explanation of headings

The name or fax number of the other machine involved in

the transaction. If that machine does not have an ID

function, the communication mode will appear (for

example, "G3").

SENDER/

RECEIVER

The time at which transmission/reception started.

Total time taken for transmission/reception.

Number of pages transmitted/received.

START

TX/RX TIME

PAGES

CONF. TX - A confidential operation was performed.

RELAY TX - A relay operation was performed.

(T) - A timer operation was performed.

TYPE

(D) - The document was sent directly from the feeder, not

from memory.

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Printing Lists and Reports

(One of the following notes will appear under NOTE in the

report to indicate whether the transaction was successful,

and if not, the reason for the failure.)

NOTE

OK - Transmission/reception was successful.

P.FAIL - A power failure prevented the transaction.

JAM - The printing paper or document jammed, preventing

the transaction.

BUSY - The fax was not sent because the line was busy.

COM.E-0 to COM.E-31 - A telephone line error prevented

the transaction. See Line Error in Problems and Solutions in

Chapter 9.

CANCEL - The transaction was cancelled because the

STOP key was pressed, no document was in the feeder, or

the other machine requested transmission using a function

which your fax machine does not have.

CANCEL 3 - (Used for confidential transmission only)

A confidential transmission was cancelled because the

receiving machine does not have a confidential function, a

confidential passcode is not programmed in the receiving

machine, its memory is full, or it is not a Sharp model.

CANCEL 4 - (Used for confidential transmission only)

A confidential ransmission was cancelled because an

incorrect mailbox number was entered for a fax machine

with confidential mailboxes, or the other machine’s memory

is full.

CANCEL 5 - (Used for relay request only)

A relay request was not successful because the machine to

which the request was made has no relay function, it is not a

Sharp model, or its memory was full.

CANCEL 6 - (Used for relay request only)

A relay request was not successful because your machine’s

fax number has not been entered into the relay machine’s list

of permitted numbers, an automatic dialling number not

stored in the relay machine was specified, or your fax

number has not been entered in your machine as explained

in Chapter 1.

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Printing Lists and Reports

Timer List (List 02)

This list shows the timer operations that are currently set.

Telephone Number List (List 03)

This list shows the fax numbers that have been programmed for

automatic dialling.

Relay Group List (List 04)

This list shows the relay groups that have been programmed.

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Printing Lists and Reports

Passcode List (List 05)

This list shows settings made for polling security, your name and fax

number as programmed in the fax machine, a sample of the header

printed at the top of every page you transmit (HEADER PRINT), and

the numbers entered in the relay passcode list.

Optional Setting List (List 06)

This list shows the current status of the option settings.

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Printing Lists and Reports

Program and Group List (List 07)

The top part of this list shows the programs that have been entered.

The bottom part shows the fax numbers that have been programmed

into Group Keys.

Batch Transmission List (List 08)

The Batch Transmission List shows the documents that are currently

stored for batch transmission.

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Printing Lists and Reports

Department Usage List (List 09)

This list shows total transmission time and pages transmitted

(including polling time and pages polled) for each department during

the period indicated on the list. The information is only available if

Department Control has been activated. The bottom part of the list

shows information about relay broadcast operations performed on the

request of other fax machines.

♦ Each time you print out the report, the data is cleared and a new

period begins.

Confidential Reception List (List 10)

This list shows which mailboxes have received confidential

documents and the total number of pages received. Print this list out

whenever RCVD CONFIDENTIAL RX appears in the display.

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Printing Lists and Reports

Anti Junk Number List (List 11)

This list shows the fax numbers from which reception is not allowed.

Transaction Report

This report is printed out automatically after an operation is

completed to allow you to check the result. The fax machine is set at

the factory to print out the report only when an error occurs. If

desired, you can change the setting to have it printed out under a

variety of other conditions. See Option Setting 5 (Print Selection) in

Chapter 6.

♦ You can also print out the Transaction Report on demand by press-

ing the REPORT key after the operation is completed.

♦ The same headings appear in the Transaction Report as in the

Activity Report. See Activity Report in this chapter for an explana-

tion of the headings.

♦ The top part of the first page of the document will also appear

below the report if the document was sent from memory. If confi-

dentiality is required, you can prevent printing of the top part of the

document by setting Option Setting 15 (Image Memory Print) to

NO.

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8. Maintenance

Cleaning the Scanning Glass and Rollers

Clean the reading glass and rollers frequently to ensure the quality of

your transmitted images and copies.

1 ^{Open the operation panel.}

• Squeeze the release marked

PANEL RELEASE and pull up.

2 ^{Wipe the scanning glass, white}

backplate, and rollers with a soft

cloth.

• Make sure that all dirt and stains

(such as correcting fluid) are

removed, as dirt will cause vertical

lines on transmitted images and

copies. (If necessary, wipe with

denatured alcohol.)

White

backplate

Scanning

glass

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The Housing

Wipe the external parts and surface of the machine with a dry cloth.

Caution!

Do not use benzene or thinner. These solvents may damage or

discolour the machine.

Replacing the Verification Stamp

If you are using the Verification Stamp function, you will need to

replace the ink cartridge in the stamp unit when it runs out of ink

(when the stamped mark on original documents becomes faint). A

new ink cartridge can be obtained from your dealer.

1 ^{Remove the original document OUT}

tray.

2 ^{Press down on the protruding tab of}

the green ink cartridge and pull the

cartridge out with your fingers.

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Replacing the Verification Stamp

3 ^{Insert the new ink cartridge into the}

machine (make sure that the tab is

facing out).

4 ^{Replace the original document OUT}

tray.

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9. Troubleshooting

Problems and Solutions

Line error

Problem

Solution

LINE ERROR appears in

the display, and/or a

Try the transaction again. If the error persists, check

the following:

transaction report is

printed out with COM. E-

and a number from 0 to 31

in the NOTE column.

• Check the connection. The cord from the TEL.

LINE socket to the wall socket should be no longer

than two meters.

• Make sure there are no modem devices sharing the

same telephone line.

• Check with the other party to make sure their fax

machine is functioning properly.

• Have your telephone line checked for line noise.

• Try connecting the fax machine to a different

telephone line.

• If the problem still occurs, your fax machine may

need service.

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Problems and Solutions

Dialling and transmission problems

Problem

Solution

Dialling is not possible.

• Make sure the power lead is properly plugged into

a power outlet.

• Make sure that the telephone line is properly

connected to both the TEL. LINE socket and the

wall socket.

• Make sure that the fax machine is set to the correct

dialling mode for your telephone line. See Option

Setting 22 in Chapter 6.

The power is on, but no

transmission takes place.

• Make sure that the receiving machine has paper.

• Make sure that the telephone line cord is plugged

into the TEL. LINE socket, and not the TEL. SET

socket.

• If the receiving machine is in manual mode with no

attendant, reception will not be possible.

• If the receiving machine is not a Sharp model,

make sure it is G3 compatible.

• Check the display for error messages.

• Press the SPEAKER key and check for a dial tone.

Nothing is printed at the

receiving end.

• Make sure that the document for transmission is

placed face down in the feeder.

A distorted image is

received at the other end.

• If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Try

sending the document again.

• Make a copy of the document on your fax machine.

If the copy is also distorted, your fax machine may

need service.

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Problems and Solutions

Reception and copying problems

Problem

Solution

The fax machine doesn’t

receive documents

automatically.

• Make sure that the reception mode is set to AUTO.

The power is on, but no

reception takes place.

• Make sure that the wall socket is connected to the

TEL. LINE socket, and not the TEL. SET socket.

The printing paper comes • Make sure that the document is loaded properly in

out blank when you try to

receive a document.

the feeder of the transmitting machine. Make a

copy or print a report to confirm the printing ability

of your machine.

The received document is • Ask the other party to send higher contrast

faint.

documents. If the contrast is still too low, your fax

machine may need service. Make a copy or print a

report to check your machine’s printing ability.

• The toner cartridge may need replacement.

Received images are

distorted.

• If ECM mode (Option Setting 9) is turned off, noise

on the telephone line may cause distortion. Have

the other party try sending the document again.

• If the other machine has ECM mode, make sure

this feature is turned on in both fax machines (see

Option Setting 9).

• Make a copy or print a report on your fax machine.

If the copy or report is also distorted, your fax

machine may need service.

• The drum cartridge may be damaged. Try a new

drum cartridge.

The quality of copies is

poor and/or black spots

appear.

• Any dirt or material on the scanning glass will

cause spots to appear on copies and transmitted

faxes. Clean the scanning glass as explained in

Chapter 8.

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Problems and Solutions

Dots appear at regular

intervals on received

documents and copies.

• The drum cartridge may be damaged. Replace the

drum cartridge.

General problems

Problem

Solution

Nothing appears in the

display.

• Make sure the power cord is properly plugged into

a power outlet and the power switch is turned on.

• Connect another electrical appliance to the outlet to

see if it has power.

The machine does not

respond when you press

any of its keys.

• If a beep sound is not made when you press the

keys, turn off the power switch and then turn it on

again several seconds later.

Automatic document

feeding does not work for

transmission or copying.

• Check the size and weight of the document (see

Transmittable Documents in Chapter 2).

No reception occurs when • Make sure you have not run out of paper.

polling is attempted.

• Make sure the transmitting machine is in automatic

reception mode.

• If the transmitting machine has polling security,

make sure that your fax number has been entered

both in your machine and in the transmitting

machine.

Bell Tinkle

(New Zealand)

• The operation of this equipment on the same line

as the telephone or other equipment with audible

warning devices or automatic ring detectors will

give rise to bell tinkle or noise and may cause false

tripping of the ring detector. Should such a problem

occur, contact your authorised Sharp Service

Centre for information.

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Messages and Signals

Display messages

CHECK TRAY/CASSETTE

CONF REFUSED

This indicates that a paper jam has occurred in the

tray or cassette, or that the cassette is not

installed properly.

A confidential transmission has been denied

because you entered an incorrect mailbox number

for a machine with mailboxes.

CONF. RX ERROR

Confidential reception was cancelled because the

mailbox number specified by the transmitting

machine is not programmed in your fax machine.

CHECK COVER OR DRUM

The operation panel is open or the drum cartridge

has not been installed. Close the cover or install

the drum cartridge.

DRUM LIFE OVER

The drum cartridge must be replaced.

FAX RCVD IN MEMORY

A fax has been received in memory because the

toner cartridge needs replacement, you have run

out of printing paper, or the paper is jammed. The

fax will automatically print out when the problem is

fixed.

FUNCTION MODE

LINE ERROR

The FUNCTION key has been pressed.

Transmission or reception was not successful.

Press STOP to clear the message and then try

again. If the error persists, see Line Error in

Problems and Solutions in this chapter.

MEMORY FULL ERROR

An internal memory error occurred. You may need

to resend one or more pages of the document

being transmitted when the error occurred.

The memory is full (this message appears when

START=OK,STOP=CANCEL Option Setting 23, Quick On-line, is set to NO).

Press the START key to send only the pages

already scanned, or the STOP key to cancel the

entire transmission.

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Messages and Signals

NO CONF. FUNC

Confidential transmission was cancelled because

the receiving machine does not have a

confidential function, a confidential passcode is

not programmed in it, its memory is full, or it is not

a Sharp model.

NO PAPER

This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper source is out of paper. If no paper source is

indicated, both paper sources are out of paper.

NO RELAY FUNC

A relay request has been denied because the

other machine does not have a relay broadcast

function, its memory is full, or it is not a Sharp

machine.

ONHOOK DIAL MODE

PAPER JAM

The SPEAKER key has been pressed and the fax

machine is waiting for you to dial.

The printing paper is jammed. See the following

section, Clearing Paper Jams.

POWER SAVE MODE

RCVD CONF. FAX

Power Save Mode is on. See Power Save Mode in

Chapter 5.

A confidential fax has been received in memory.

Print the fax as explained in Confidential

Operations in Chapter 5.

RCVD PRINT HOLD FAX

RCVD RELAY REQUEST

The Print Hold function has been turned on and

you have received one or more faxes in memory.

Print out the faxes as explained in Print Hold in

Chapter 5.

Your fax machine has received a Relay Broadcast

request and is transmitting the requested

document to the end receiving machines. See

Relay Broadcast in Relay Request in Chapter 5.

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Messages and Signals

RELAY REFUSED

A relay request has been denied because your fax

number has not been entered in the relay

machine’s list of permitted numbers, an auto dial

number not programmed in the relay machine was

specified, or your fax number has not been

programmed in your machine.

REMOVE ORIGINAL(S)

SIZE ERROR

The original document is jammed. See the

following section, Clearing Paper Jams.

This message will be followed by one of the paper

sources in parentheses, and informs you that the

paper loaded in that source is not all the same

size.

REPLACE TONER

The toner cartridge must be replaced.

RX DOCUMENT TRAY OFF

The received document tray is not attached.

Attach it as explained in Connections in Chapter 1

(the tray must be attached for the fax machine to

operate properly.)

WAITING<MEMORY FULL>

The memory has become full and scanning has

stopped during scanning of a multi-page

document. Scanning will automatically resume

when sufficient memory becomes free (for

example, after several pages are transmitted).

Audible signals

Continuous tone

3 seconds

Indicates the end of transmission,

reception, or copying.

Intermittent tone

(3 beeps)

5 seconds

(1 second on, 1

second off)

Indicates incomplete transmission,

reception, or copying.

Rapid intermittent

tone

35 seconds

(0.7 seconds on,

0.3 seconds off)

Indicates that an extension phone

connected to the fax is off hook.

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Clearing Paper Jams

Clearing a jammed document

If the original document doesn’t feed properly during transmission or

copying, or REMOVE ORIGINAL(S) appears in the display, first try

pressing the START key. If the document doesn’t feed out, open the

operation panel and remove it.

Important:

Do not try to remove a document without opening the operation panel.

This may damage the feeder mechanism.

1 ^{Open the operation panel.}

• Squeeze the release marked

PANEL RELEASE and pull up.

2 ^{Remove the document.}

3 ^{Close the operation panel, making}

sure it clicks into place.

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Clearing Paper Jams

Clearing jammed printing paper

If the printing paper jams, PAPER JAM will appear in the display.

Follow the steps below to clear the jam.

1 ^{Press the green release and open the}

print compartment cover.

• Caution!

The fusing unit inside the print

compartment becomes very hot

during operation. Be careful not to

touch the inside of the compart-

ment.

2 ^{If the jammed paper is visible in the}

print compartment, pull it out.

• Make sure no torn pieces of paper

remain in the print compartment

and rollers.

172

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all-FO4700.book Page 173 Friday, October 8, 1999 11:10 AM

Clearing Paper Jams

3 ^{If the jammed paper isn’t visible,}

remove the toner cartridge and then

the drum cartridge.

4 ^{Open the black cover (hinged on the}

left) at the bottom of the

compartment. If jammed paper is

visible, remove it.

5 ^{Close the black cover. Reinsert the}

drum cartridge and then the toner

cartridge.

Blue

Green

• Insert the drum cartridge and toner

cartridge by aligning the colored

numbers on the cartridges with

their corresponding colored num-

bers on the sides of the print com-

partment.

Blue

Green

• When finished, close the print com-

partment cover.

173

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all-FO4700.book Page 174 Friday, October 8, 1999 11:10 AM

Clearing Paper Jams

6 ^{If you have a paper cassette and the}

display still indicates that paper is

jammed, open the cassette and

remove the jammed paper.

7 ^{Replace the paper cassette.}

174

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all-FO4700.book Page 175 Friday, October 8, 1999 11:10 AM

Index

Department Code Digits, 150

Department Control, 138 - 140

Department Usage List, 159

Dial mode, 149

Activity Report, 153

Auto Listing, 145

Alarm volume, 149

Dialling

Anti Junk Fax, 141, 148

Anti Junk Number List, 160

Audible signals, 170

Chain, 48, 58

Direct Keypad, 55

Normal, 43

Auto Cover Sheet, 146

Auto reception mode, 66, 67

Auto-dial numbers, programming, 45

Rapid Key, 53

Speed, 54

Direct Keypad Dialling, 55

Distinctive Ring, 150

Document feeder, 40

Document guides, 40

Document key, 51

Batch page numbering, 64

Batch transmission, 116 - 118

Batch Transmission List, 158

Beep length, 150

Document restrictions, 39

Document sizes, 38, 164

Document, maximum scanning area, 39

Drum cartridge

Installing and replacing, 23 - 27

Drum cartridge indicator, 27

Duplex Scanning, 134

Broadcasting, 72 - 74

Cancelling a fax, 58, 61

Cassette Selection, 147

Chain Dialling, 48, 58

Changeover key, 58

Computer, connecting to, 21

Confidential operations, 77 - 82

Confidential Reception List, 159

Contrast, 42

Error Correction Mode (ECM), 146

Fax Ability (Distinctive Ring), 150

Fax Duet(Distinctive Ring), 150

Fine Resolution Priority, 144

Contrast key, 42

Copies, making, 69

Copy Cut-off, 146

Copy resolution, 151

Copying Scanning, 146

Cover Sheet, 62

Group Keys, 75 - 76

Auto Cover Sheet, 146

Halftone setting, 41

Heater mode, 148

Date, setting, 34

Housing, cleaning, 162

175

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all-FO4700.book Page 176 Friday, October 8, 1999 11:10 AM

Index

Security Selection, 145

Power Save Mode, 99 - 104

Print Hold, 136 - 137, 151

Priority key, 51

Image Memory Print, 147

Program and Group List, 158

Programs, 119 - 133

Jams, clearing, 171 - 174

Letters, entering, 32

Line error, 164

LINE IN USE light, 12

Loading the document, 40

Quick On-line, 149

Rapid Key Dialling, 53

Recall Interval, 145

Receive Reduce, 147

Reception mode

Manual reception mode, 66, 67

Memory

Auto, 66, 67

Checking documents in, 60, 68

Sending faxes from, 51

Substitute reception to, 68

Memory retransmission, 59

Multi TTI, 149

Manual, 66, 67

Setting, 66

Redial key, 44

Redialling, 44, 59

Relay Broadcast, 89

Relay Group List, 156

Relay Request, 83 - 88

Resolution, 41

Normal Dialling, 43

Number of rings in AUTO reception, 144

Number of rings in manual reception,

144

Resolution key, 42

Retransmission interval, 148

Retransmission times, 148

Ringer volume, 37

Optional Setting List, 157

Scanning glass, cleaning, 161

Search Dial, 56

Seperate Mode, 151

Speaker volume, 36

Speed Dialling, 54

Page Counter key, 64

Page numbering, batch, 64

Paper jams, clearing, 171 - 174

Paper, loading, 28

STATUS CHECK light, 12

Passcode List, 157

Pauses in automatic dialling, 46

PC Interface Mode, 151

Polling, 91 - 98

TEL. SET socket, 19

Telephone

176

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all-FO4700.book Page 177 Friday, October 8, 1999 11:10 AM

Index

Connecting, 19

Toner cartridge indicator, 27

Telephone line cord, 19

Telephone line status, checking, 58

Telephone Number List, 156

Time, setting, 34

Transaction Report, 160

Print Selection, 145

Timer, 105

Verification Stamp, 22, 150

Timer List, 156

Replacing, 162

Toner cartridge

Installing and replacing, 23 - 27

177

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178

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179

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all-FO4700.book Page 180 Friday, October 8, 1999 11:10 AM

180

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Warranty.fm Page 27 Thursday, October 7, 1999 6:52 PM

WARRANTY

Facsimile Products

Congratulations onYour Purchase!

This Sharp product is warranted against manufacturing defects for a period of twelve (12) months from

the date of original purchase.

In the event of any defect arising in the equipment during the warranty period, such repairs should only

be carried out by the Dealer from which the unit was originally purchased or a Service Centre approved

by Sharp to service this type of equipment. These repairs would be carried out at no charge to the

owner, subject to the conditions specified herein.

The owner is responsible for any transportation and insurance costs if the product has to be returned

for repair.

This warranty does not extend to accessories or defects or injuries caused by or resulting from causes

not attributable to faulty parts or the manufacture of the product, including but not limited to, defect or

injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, liquid

spillage, vermin infestation, software, use of consumables other than those approved by Sharp, or any

alterations made to the product which are not authorised by Sharp.

Please retain your sales documentation, as this should be produced to validate a warranty claim.

This warranty is in addition to and in no way limits, varies or excludes any express and implied rights

and remedies under any relevant legislation in the country of sale. However, to the extent permitted by

such legislation, Sharp excludes any liability for any indirect or consequential damages arising from the

purchase or use of the product.

To the extent permitted by law, Sharp excludes all implied warranties and conditions and where the

product is one that is not normally required for personal, domestic or household use, Sharp limits its

liability to the repair or replacement (at Sharp's option) of materials or workmanship which are found by

Sharp to be defective.

For your reference, please enter the particulars of your purchase below and retain, with your purchase

documentation.

Model No.

Serial No.

Date of Purchase

Place of Purchase

SPform046 (2Sept97)

FOR LOCATION ENQUIRIES WITHIN

FOR THE SERVICING OF PRODUCTS

PURCHASED IN

AUSTRALIA

NEW ZEALAND

CONTACTYOUR SELLING DEALER/RETAILER

OR FOR REFERRAL TO A

REGARDING YOUR LOCAL

SHARP APPROVED SERVICE CENTRE

SERVICE CENTRE,

CALL SHARP CUSTOMER SERVICES

CALL THE

SHARP SERVICE REFERRAL CENTRE

TELEPHONE: 09 634 2059

FACSIMILE: 09 636 6972

FREECALL: 1 800 807 820

FACSIMILE: (02) 9672 1210

DURING NORMAL BUSINESS HOURS

SHARP CORPORATION OF NEW ZEALAND LIMITED

Cnr Mahunga Drive & Hastie Avenue,

Mangere, AUCKLAND

SHARP CORPORATION OF AUSTRALIA PTY. LIMITED

A.C.N. 003 039 405

1 Huntingwood Drive, Huntingwood NSW 2148

Important Notice: This warranty applies only to products sold in Australia & New Zealand

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back.fm Page 27 Tuesday, October 12, 1999 9:00 AM

SHARP CORPORATION OF AUSTRALIA PTY.LTD.

A.C.N. 003 039 4051

Huntingwood Drive, Huntingwood, Blacktown, N.S.W., 2148

SHARP CORPORATION OF NEW ZEALAND LIMITED.

Cnr Mahunga Drive & Hastie Ave. Mangere Bridge, Auckland

New Zealand

SHARP CORPORATION

PRINTED IN THAILAND

(TINSE4067XHZZ)

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