MODEL
AL-1661CS
OPERATION MANUAL
(for facsimile)
Page
11
13
• INSTALLATION
• INITIAL SETTINGS
• CHOOSING SUITABLE
49
MEDIA
• HOW TO USE THE FAX
51
66
84
91
FUNCTION
• SPECIAL FUNCTIONS
• TROUBLESHOOTING
• APPENDIX
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INTRODUCTION
TYPE OF SERVICE
This equipment may not be used on coin service provided by the telephone company. Connection to party lines is
subject to state tariffs. Contact your state's public utility commission, public service commission, or corporation
commission for more information.
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or
long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps:
See page 21 of this Operation Manual.
Important safety information
• If any of your telephone equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network.
• The AC power outlet shall be installed near the equipment and shall be easily accessible.
• Never install telephone wiring during a lightning storm.
• Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
• Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
• Use caution when installing or modifying telephone lines.
• Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
• Do not use a telephone to report a gas leak in the vicinity of the leak.
• Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the
machine.
i
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FCC Notice to users:
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX.
If requested, this number must be provided to the telephone company.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as determined by the total RENs, contact the
local telephone company.
For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the
format US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, your telephone company may disconnect your service
temporarily. If possible, They will notify you in advance. If advance notice is not practical, you will be notified as soon
as possible. You will also be advised of your right to file a compliant with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect
the operation of your equipment. If this happens, the telephone company will provide advance notice in order for you
to make necessary modifications to maintain uninterrupted service. If the equipment is causing harm to the
telephone network, your telephone company may ask you to disconnect the equipment until the problem is resolved.
If you have any questions or problems which cannot be solved by reading this manual, please contact
Sharp Electronics Corporation
P.O. Box 650
Mahwah, NJ 07430-1163
Telephone: 1-800-BE-SHARP
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for
details.
This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your telephone company or a qualified
installer.
ii
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TABLE OF CONTENTS
TABLE OF CONTENTS............................................................................................................................. 1
QUICK REFERENCE GUIDE .................................................................................................................... 3
LIST OF FAX FUNCTIONS........................................................................................................................ 6
USING THE MACHINE WITH AN ANSWERING
INSTALLATION
MACHINE.........................................................47
1
● QUIET DETECT TIME.................................. 47
CONNECTIONS.............................................. 11
● ANSWERING MACHINE BACKUP............... 48
●
CONNECTING THE TELEPHONE LINE CORD ...11
FINAL PREPARATIONS ................................ 12
● CONNECTING OTHER DEVICES ................12
CHOOSING SUITABLE MEDIA
3
ORIGINALS SUITABLE FOR FAXING ...........49
● SIZE AND WEIGHT...................................... 49
● UNSUITABLE ORIGINALS........................... 50
INITIAL SETTINGS
2
PART NAMES................................................. 13
A LOOK AT THE FAX OPERATION PANEL..... 14
ABOUT THE LIQUID CRYSTAL DISPLAY.... 16
USING THE ARROW KEYS ........................... 16
ADJUSTING THE BEEP VOLUME ................ 16
ADJUSTING THE RINGING VOLUME........... 17
SETTING THE LENGTH OF ALARM BEEPS.... 18
ADJUSTING THE ALARM BEEP VOLUME .. 19
FAX SETUP .................................................... 20
● HOW TO ENTER CHARACTERS .................20
●
ENTERING YOUR NAME AND FAX NUMBER.....21
● SETTING THE DATE AND TIME ..................22
● SELECTING THE TRANSMISSION MODE ..26
● SELECTING THE RECEPTION MODE.........27
● SETTING THE NUMBER OF RINGS FOR
AUTO RECEPTION.......................................28
● SETTING THE NUMBER OF RINGS FOR
MANUAL RECEPTION..................................29
●
SELECTING THE RECEPTION PAPER SIZE..29
● SETTING THE DIAL MODE ..........................30
SETTING THE NUMBER OF RECALL TIMES......31
●
● SETTING THE RECALL INTERVAL..............33
● SETTING THE INDEX FUNCTION................35
● SETTING RESOLUTION PRIORITY.............36
● SETTING UP THE MACHINE FOR USE WITH
A PC MODEM................................................37
● USING THE REMOTE RECEPTION
FUNCTION ....................................................38
● DISTINCTIVE RINGING ................................40
● STORING NUMBERS FOR AUTOMATIC
DIALING.........................................................41
●
STORING NUMBERS UNDER GROUP KEYS .....44
1
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HOW TO USE THE FAX FUNCTION
SPECIAL FUNCTIONS
4
5
SENDING ORIGINALS ................................... 51
MEMORY .........................................................66
● SETTING THE ORIGINAL.............................51
● MEMORY BACKUP...................................... 66
OPTIONAL TRANSMISSION SETTINGS ...... 53
● ORIGINAL SIZE.............................................53
● RESOLUTION................................................54
● CONTRAST ...................................................54
● COVER SHEET .............................................55
● MESSAGE FUNCTION..................................56
● TWO-SIDED ORIGINAL TRANSMISSION
DATA TRANSFER...........................................67
TRANSMISSION RESERVATION...................69
BROADCASTING............................................70
POLLING .........................................................72
● POLLING ...................................................... 72
● SERIAL POLLING......................................... 73
● POLLING TRANSMISSION (MEMORY
FUNCTION ....................................................57
POLLING) ..................................................... 74
● RESTRICTING POLLING MACHINES
DIALING AND TRANSMITTING..................... 58
● DIRECT KEYPAD DIALING...........................58
● RAPID KEY DIALING ....................................58
● SPEED DIALING ...........................................58
● CHAIN DIALING ............................................59
● NORMAL DIALING USING THE [SPEAKER]
KEY................................................................59
● USING THE SEARCH KEY ...........................60
● REDIALING....................................................60
(POLLING SECURITY)................................. 76
TIMER OPERATIONS .....................................78
●
CANCELING A TIMER TRANSMISSION JOB..79
ANTI JUNK FAX..............................................80
OPERATION IN COPY, PRINTER, SCANNER,
AND FAX MODES ...........................................83
IF THE MEMORY BECOMES FULL WHILE
SCANNING AN ORIGINAL............................. 61
TROUBLESHOOTING
6
CANCELING (DELETING) A STORED FAX JOB...61
PRINTING OUT REPORTS .............................84
● ACTIVITY REPORT AUTO LISTING............ 87
● PRINTING TRANSACTION REPORTS........ 88
RECEIVING FAXES........................................ 62
● USING AUTO MODE.....................................62
● USING MAN. MODE......................................62
● USING A.M. MODE .......................................62
TROUBLESHOOTING.....................................89
MESSAGES AND SIGNALS ...........................90
● DISPLAY MESSAGES.................................. 90
● AUDIBLE SIGNALS...................................... 90
OPTIONAL RECEPTION SETTINGS............. 63
● TWO-SIDED RECEPTION ............................63
● RECEIVE REDUCE.......................................64
WHEN USING MANUAL SENDING AND
RECEIVING..................................................... 65
APPENDIX
7
SPECIFICATIONS ...........................................91
INDEX ..............................................................92
2
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QUICK REFERENCE GUIDE
The following quick reference guide provides brief explanations the operation of the machine.
Selecting the transmission mode
Memory transmission mode
Direct transmission mode
MEMORY
MEMORY
The indicator lights up when
memory transmission mode
is selected.
The indicator is off when
direct transmission mode
is selected.
Press the
[MEMORY] key
to change modes.
Place the original
Using the RSPF
Using the document glass
Place the original face up
(up to 30 pages at once)
Place the original face down
3
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Sending a fax
Dialing methods
Direct Dialing
Press the numeric keys to dial.
SPEED/
SEARCH
Enter a two-digit
Speed Dial number.
Speed Dialing
01
10
09
18
Rapid Key
Dialing
* It is not necessary to press the [START] key
after pressing a Rapid Key.
SPEED/
SEARCH
Chain Dialing
01
10
09
18
Speed Dial number or Rapid Key set for
Chain Dialing when stored.
Dial the next part of the number
(a Group Key cannot be used).
REDIAL/
PAUSE
Dial with the numeric keys and then
press the [REDIAL/PAUSE] key.
Enter the first letter of the
stored name.
Search Dialing
SPEED/
SEARCH
Press when the first character of the
name is a special character or number.
Select the
destination.
Search by fax numbers.
Redialing
REDIAL/
PAUSE
Redial the last number dialed.
Sending a fax
Using the RSPF
RESOLU-
TION
CONTRAST
Dial.
Adjust the resolution
and contrast.
Place the original.
Using the document glass
RESOLU-
TION
Specify the
original size.
CONTRAST
If you are faxing a
multi-page original,
change pages and
press the [START]
key ( ).
Dial.
Adjust the resolution
and contrast.
Place the original.
4
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Sending a fax to multiple destinations (Broadcasting)
BROAD-
CAST
RESOLU-
TION
CONTRAST
Dial.
Adjust the resolution
and contrast.
Place the original.
Storing a fax job while another job is in progress
Fax transmission
or reception in
progress
RESOLU-
TION
CONTRAST
The fax will be
transmitted after
previous jobs are
completed.
Dial.
Adjust the resolution
and contrast.
Place the original.
Automatically sending a fax at a specified time (timer transmission)
To set up a timer transmission, see "TIMER OPERATIONS" (p.78).
Receiving a fax
Selecting the reception mode
"AUTO" :
"MAN." :
"AUTO"
"MAN."
"A.M."
Faxes are automatically received.
RECEPTION
MODE
Select this mode when an extension
phone is connected to the machine to
receive phone calls. To receive a fax,
answer the call on the phone and then
Press until the desired
reception mode appears
in the display.
press the [START] (
) key.
Select this mode when an answering
machine is connected to the machine.
Faxes will be received automatically.
"A.M." :
Calling a fax machine and requesting automatic transmission of
an original placed in that machine
Dial.
Select "POLLING MODE".
* Another fax machine can also call your fax machine and request automatic transmission of a original placed in
your machine. For this to take place, the reception mode of your machine must be set to "AUTO".
5
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LIST OF FAX FUNCTIONS
The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax
number of the machine. The settings in the FAX MAIN MENU are shown below.
The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10).
Menu item
0 : RX DATA TRANSFER
1 : DATA TRANSFER
Settings (factory default setting appears in bold)
Page
Enable transfer of received faxes to another fax machine when
printing is not possible.
68
67
2 : FAX NUMBER
Program the fax number of the machine to which received faxes
will be transferred.
1 : TIMER MODE
1 : SET
Set up a transmission or polling job to take place automatically
at a specified time.
78
78
2 : CLEAR
Cancel a timer transmission job.
2 : ENTRY MODE
1 : FAX NUMBER
Store (or delete) fax numbers in Rapid Keys, Speed Dial
numbers, and Group Keys.
1 : RAPID KEY
41, 43,
44, 46
2 : SPEED #
3 : GROUP KEY
2 : DATE&TIME SET
Set the date and time in the machine.
22
21
3 : OWN PASSCODE SET
Program the name and phone number of the user of the
machine.
4 : PASSCODE # MODE
5 : DAY LIGHT SAVING
3 : MEMORY STATUS
Store fax numbers that are allowed to poll the machine when
polling security is used.
77
25
61
Enable automatic adjustment of the clock at the beginning and
end of daylight savings time.
Check and delete stored fax jobs waiting for transmission and
automatic recall jobs.
4 : USER PROGRAM
1 : DOC. GLASS SIZE
Set the size of an original faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
53
53
36
2 : FIXED DOC. SIZE
3 : RESO. PRIORITY
4 : # OF RINGS (AUTO)
Set the default size of originals faxed from the document glass.
1 : 8.5x11
2 : 8.5x14
3 : A4
Set the default resolution for fax transmission.
1 : STANDARD
2 : FINE
3 : SUPER FINE
Set the number of rings on which the machine answers calls in
automatic reception mode.
0 - 9 (2)
28
29
5 : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in
manual reception mode.
0 - 9 (0)
6
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Menu item
Settings (factory default setting appears in bold)
Page
6 : AUTO LISTING
Enable automatic printing of the Activity Report when
information on a total of 50 fax transmissions/receptions
accumulates.
1 : ON
87
2 : OFF
7 : PRINT SELECTION
1 : TRANSMISSION
Select the condition for printing reports on fax transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
88
88
3 : NEVER PRINTS
2 : BROADCAST
Select the condition for printing reports on broadcast
transmissions.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
3 : RECEPTION
Select the condition for printing reports on received faxes.
1 : ALWAYS PRINTS
2 : ERROR ONLY
88
88
3 : NEVER PRINTS
4 : IMAGE MEM. PRINT
Enable printing of the original image on transaction reports.
1 : ALWAYS PRINTS
2 : ERROR ONLY
3 : NEVER PRINTS
8 : RECALL TIMES BUSY
9 : RECALL TIMES ERR
10 : RECALL INT. BUSY
11 : RECALL INT. ERR
12 : SECURITY SELECT
Set the number of recall attempts that are made when the line is
busy.
00 - 14 (02)
31
32
33
34
Set the number of recall attempts that are made when a
communication error occurs.
0 - 1 (1)
Set the interval between recall attempts when the line is busy. 1
to 15 minutes can be selected.
01 - 15 min. (03 min.)
Set the interval between recall attempts when a communication
error occurs. 0 to 15 minutes can be selected.
00 - 15 min. (01 min.)
Enable the polling security function.
1 : ON
2 : OFF
76
39
38
13 : FAX REMOTE
NUMBER
Set the 1-digit number used to activate remote fax reception.
0 - 9 (5)
14 : REMOTE RECEPTION Enable the remote reception function.
1 : ON
2 : OFF
15 : FAX SIGNAL RCV
Enable automatic fax reception when a fax tone is heard after
answering a call on an extension phone.
1 : ON
37
2 : OFF
7
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Menu item
Settings (factory default setting appears in bold)
Page
16 : RCV REDUCE
When a fax is received that is larger that the printing paper,
enable reduction of the fax to the size of the paper to avoid the
fax being cut off.
1 : ON
64
2 : OFF
17 : BEEP LENGTH
Set the length of the beep that sounds when fax transmission or
reception ends.
1 : 3 SEC
2 : 1 SEC
18
17
3 : NO BEEP
18 : RINGER VOLUME
19 : BEEPER VOLUME
Set the volume of the ringer.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
Set the volume of the beep that sounds when a key is pressed.
1 : OFF
2 : LOW
3 : MIDDLE
4 : HIGH
19
30
20 : DIAL MODE
Set the dial mode for the type of line you are on.
1 : TONE
2 : PULSE
21 : DISTINCTIVE RING
Set the ring pattern for distinctive ring.
1 : OFF
2 : STANDARD
3 : PATTERN 1
4 : PATTERN 2
40
5 : PATTERN 3
6 : PATTERN 4
7 : PATTERN 5
22 : INDEX PRINT
Enable printing of a black mark (index) at the top of each
received fax page.
1 : ON
2 : OFF
35
23
23 : DATE&TIME FORMAT 1 : TIME FORMAT
Select 12-hour or 24-hour format for the time set in the
machine.
1 : 12 HOUR
2 : 24 HOUR
2 : DATE FORMAT
Set the format of the date in the display and in printouts.
1 : MMDDYYYY
2 : DDMMYYYY
3 : YYYYMMDD
24
63
24 : 2-SIDED RX
Print on both sides of the paper when a multi-page fax is
received.
1 : ON
2 : OFF
8
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Menu item
5 :ANTI JUNK FAX
Settings (factory default setting appears in bold)
Page
80
1 : ANTI JUNK SELECT
Enable the anti junk function to block fax reception from
specified fax numbers.
1 : ON
2 : OFF
2 : JUNK FAX #
Program (or delete) fax numbers from which fax reception is to
be blocked.
1 : SET
81
2 : CLEAR
6 : A.M. MODE
1: QUIET DETECT TIME
Activate fax reception when a period of silence longer than the
set time is detected.
00 - 10 (05)
47
48
2 : AUTO RECEIVE
Enable fax reception when the answering machine is full and
cannot receive messages or otherwise fails.
1 : ON
2 : OFF
7 : MEMORY POLL MODE
1 : 1 TIME
Perform polling transmission once.
Perform polling transmission repeatedly.
Poll another fax machine.
74
74
72
73
2 : REPEAT
8 : POLLING MODE
9 : SERIAL POLL MODE
Sequentially poll multiple fax machines.
9
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SELECTING SETTINGS FOR THE FUNCTION
The general procedure for configuring settings for the fax function is explained below. Follow this procedure to
configure the settings explained on pages 6 through 9.
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key
corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is
selected or entered.
Note
Press the [MODE SELECT] key to
select fax mode.
Select a setting or enter information
1
2
4
To select a setting:
The "FAX" indicator lights
up to indicate that fax
mode is selected.
Press the [
] key (
)
R
or [ ] key ( ) until the
setting is selected.
To enter information:
Press the numeric keys
to enter characters or
numbers.
Press the [MENU] key.
• If you mistakenly select the wrong item,
Note
press the [CLEAR] key (
the procedure from step 2.
) and repeat
"FAX MAIN MANU" will
appear in the display.
• To cancel a setting for a fax function,
press the [MENU] key.
Press the [ENTER] key
5
6
The setting or information
is entered.
Press the [ ] key ( ) or [ ] key ( )
key to select a menu item and press
the [ENTER] key.
3
The item is selected.
Repeat this step until the
item that you wish to
configure appears.
Press the [CLEAR ALL] key (
)
Press the [CLEAR ALL]
key ( ) to exit.
10
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Chapter 1
INSTALLATION
1
CONNECTIONS
CONNECTING THE TELEPHONE LINE CORD
Plug one end of the telephone line cord into the jack on the machine marked
"LINE." Plug the other side into a standard (RJ11C) single-line telephone
wall jack. Be sure not to plug this telephone line cord into the "TEL" jack.
The "TEL" jack is used to attach an extension telephone or answering
machine to the machine. (See "CONNECTING OTHER DEVICES" (p.12))
TEL
If your area experiences a high incidence of lightning or power
Note
surges, we recommend that you install surge protectors for the
power and telephone lines. Surge protectors can be purchased
from your retailer or at most telephone specialty stores.
LINE
ABOUT THE OPERATION MANUALS
The operation manuals for the machine are as follows:
Operation Manual (for facsimile) (this manual)
This manual explains the procedures for using the machine as a fax machine.
This manual only explains the fax functions of the machine. For general information on using the machine, including
safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the
operation manual for the machine.
Operation Manual (for general information)
Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine
to be used as a printer and scanner for your computer.
The following information is contained in the operation manual for the machine :
OPERATION MANUAL contents
CAUTIONS
Page
OPERATION MANUAL contents
Page
3
9
CHANGING A TRAY'S PAPER SIZE
SETTING
23
PART NAMES
MISFEED REMOVAL
80
85
86
CHECKING PACKED COMPONENTS AND
ACCESSORIES
12
TD CARTRIDGE REPLACEMENT
DRUM CARTRIDGE REPLACEMENT
PREPARING THE MACHINE FOR INSTALLATION
INSTALLING THE TD CARTRIDGE
POWER ON AND OFF
13
14
16
19
21
CHECKING THE TOTAL COUNT AND
DRUM CARTRIDGE LIFE
87
CLEANING THE MACHINE
88
91
LOADING THE PAPER TRAY
ABOUT SUPPLIES AND OPTIONS
BYPASS FEED (including special paper)
Online Manual (on the CD-ROM)
This manual explains the procedures for using the machine as a printer and a scanner.
11
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FINAL PREPARATIONS
CONNECTING OTHER DEVICES
If desired, an answering machine or external telephone can be connected to the machine through the telephone
jack, labeled "TEL," on the rear of the machine.
● Connecting an answering machine to the machine allows you to receive both voice and fax messages when you
are out. To use this feature, first change the outgoing message of your answering machine, and then set the
reception mode of the machine to "A.M." (Answering Machine mode) when you go out.
If you are using distinctive ringing with an answering machine, you do not need to follow the procedure described
below. (Please note that when distinctive ringing is used, the answering machine must be distinctive ring
compatible.)
Note
Comments:
1. It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty
receiving faxes sent by automatic dialing.
2. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing
message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message.
● You can connect an extension phone to the machine to make and receive calls like any other extension phone on
your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and
take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote
Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR
USE WITH A PC MODEM" (p.37) and "USING THE REMOTE RECEPTION FUNCTION" (p.38).
The Remote Reception function is initially set to "ON".
Note
12
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Chapter 2
INITIAL SETTINGS
2
PART NAMES
The following illustration shows the part names of the AL-1661CS.
RSPF
Reversing tray
Exit area
Original guides
Document
feeder cover
1
2
Document feeder tray
3
4
5
Bypass tray
TEL
TEL jack
LINE jack
LINE
6
7
8
9
9
10
1
2
3
4
5
6
Document glass
Operation panel
Front cover
Paper output tray
Paper output tray extension
Power switch
7
8
9
Handles
Paper tray
Bypass tray paper guides
10
Power cord
13
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A LOOK AT THE FAX OPERATION PANEL
2
3
5
6
1
4
01
10
02
11
03
12
04
13
05
14
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
AL-1661CS
06
15
07
16
08
17
09
18
COVER
SHEET
2-SIDE
TX
RESOLU-
TION
SHIFT
CONTRAST
REPORT
LINE STATUS
SPEAKER
18
19 20
21
10
11 12 13
14
15
16 17
1
2
3
Rapid keys
8
[CLEAR] key (
)
Press one of these keys to dial a fax or telephone
number automatically.
Press this key to stop an operation before it is
completed, or to delete the number that was last
input.
When a setting menu appears, use this key to
move back to the previous menu level.
[MEMORY] key / indicator
Used for sending faxes in memory (indicator is lit)
or direct sending (indicator is not lit).
9
[CLEAR ALL] key (
)
[SPEED/SEARCH] key
Press this key to dial a two digit Speed Dial
number.
During character inputting, use this key to delete
an incorrect entry.
Also, press this key twice to search for an
automatic dialing number.
This returns all functions to the default settings.
When pressed in a setting menu, this returns the
settings and display to the initial state.
10
11
12
13
14
[SHIFT] key / indicator
Press this key to switch between upper and lower
case.
[RESOLUTION] key
Press this key to adjust the resolution before
sending faxes.
4
[BROADCAST] key
Press this key to send originals to a group of
receiving fax machines.
[CONTRAST] key
Press this key to adjust the contrast before
sending faxes.
5
6
[RECEPTION MODE] key
Press this key to select the mode of reception.
[REDIAL/PAUSE] key
Press this key to automatically redial the last
number you dialed.
Also, press this key to insert a pause when
entering numbers.
[COVERSHEET] key
Press this key to automatically add a cover sheet
and message to a fax.
LINE STATUS indicator
Lit when sending/receiving faxes, blinking when
receiving data.
7
Display
Shows various messages during fax operation and
programming.
14
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INITIAL SETTINGS
9
7
8
2
22
23
24
25
26
27
28
15
16
[REPORT] key
Press this key to print out a report of a fax
transaction and also when receiving a confidential
fax.
23
24
[
] key (
), [
] key (
] key (
), [ENTER] key
] key ( ) to
Press the [
select an item in a function setting menu.
Press the [ENTER] key to enter a selection.
) or [
[SPEAKER] key
[ ] key
Press this key to begin manual dialing. (To close
the line, press the [SPEAKER] key again.)
Press this key to enter symbols during a name
storing procedure.
Press the " " key to change from pulse dialing to
tone dialing mode.
17
18
[2-SIDED TX] key
Press this key to fax a two-sided original.
25
26
Numeric keys
[MODE SELECT] key / Mode indicators
Press these keys to dial numbers, and enter
numbers and letters during number/name storing
procedures.
Press this key to select the mode. The indicator of
the selected mode lights (copy, printer, scanner,
fax mode indicators).
[#] key
19
20
21
RSPF indicator
This lights up when an original is placed in the
RSPF.
Press this key to enter symbols during a name
storing procedure. The [#] key scrolls through
symbols in the opposite direction of the [ ] key.
When dialing, press this key after you are finished
scanning originals into memory from the document
glass.
Error indicator
This lights steadily or blinks when a paper misfeed
or other error occurs.
Tray location indicator
27
[START] key (
)/ indicator
Indicates the selected paper tray. The indicator
blinks when the tray is out of paper or is not
closed.
Used for the following:
• To begin sending a fax.
• Reading an original into memory from the
document glass.
22
[MENU] key
• Manually receiving a fax.
• Entering and setting information.
Press this key to configure a user program.
28
Power save indicator
This lights up when the power save function is
activated.
15
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ABOUT THE LIQUID CRYSTAL DISPLAY
The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various
messages and settings during operation. This LCD can display up to 20 characters on each line. When the machine
is idle, the LCD shows the date, time, reception mode and the stand-by memory available.
Example:
When an original is placed in the RSPF, the second line
changes from "STAND-BY" to "SEND READY".
When the [MENU] key is pressed to configure a setting, the display appears as shown below.
Example:
The selected setting or entered information appears on the
second line.
USING THE ARROW KEYS
To configure settings and program information, press the [MENU] key and then press the [
] key (
) or [
]
key (
) to select the item that you wish to configure.
The arrows keys can also be used while entering characters to move the cursor.
Example:
Press the [
] key (
) or [
] key (
) to change the
item selection that appears on the second line.
An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item
(the key corresponding to the number that appears in front of the item). When the numeric key is
pressed, the item is selected or entered.
Note
ADJUSTING THE BEEP VOLUME
You can adjust the volume of the beep that sounds when a key is pressed.
The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 15) in the user programs of copy
mode. See "User Programs" in the Operation Manual (for general information).
16
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ADJUSTING THE RINGING VOLUME
Adjust the ringing volume of the machine using the procedure below.
Press the [MENU] key.
Press the [ENTER] key.
1
5
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
Press the [CLEAR ALL] key ( ).
2
6
Press the [CLEAR ALL]
key ( ) to exit.
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "18:RINGER VOLUME" appears,
and then press the [ENTER] key.
3
Selection
"18:RINGER VOLUME"
Press the [ ] key ( ) or [ ] key (
4
to set the ringer volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the ringer,
select "1:OFF".
An extension phone will still ring when the
machine ringer is set to "1:OFF".
Note
17
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SETTING THE LENGTH OF ALARM BEEPS
You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following
the procedure below.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "17:BEEP LENGTH" appears,
and then press the [ENTER] key.
)
)
3
Selection
"17:BEEP LENGTH"
Press the [ ] key ( ) or [ ] key (
to set the alarm beeps to the desired
length or to turn them off.
4
The selections are as
follows:
1:3SEC
2:1SEC
3:NO BEEP
Press the [ENTER] key.
5
18
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ADJUSTING THE ALARM BEEP VOLUME
Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
2
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "19:BEEPER VOLUME" appears,
and then press the [ENTER] key.
)
3
Selection
"19:BEEPER VOLUME"
Press the [ ] key ( ) or [ ] key (
)
4
to set the alarm volume.
The selections are as
follows:
1:OFF
2:LOW
3:MIDDLE
4:HIGH
To turn off the alarm,
select "1:OFF".
Press the [ENTER] key.
5
19
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FAX SETUP
HOW TO ENTER CHARACTERS
You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [2] through [9]. To
enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears
first, followed by letters in the order marked above the key). The keys used for entering characters are shown below.
The following characters can be entered with the numeric keys:
key
Characters that can be entered
Space
1
2
3
4
5
6
7
8
9
1
A
D
G
J
B
E
H
K
C
F
I
2
3
4
5
6
S
8
Z
a
d
g
j
m
7
t
b
e
h
k
n
p
u
w
c
f
i
l
o
q
v
x
L
M N
O
R
V
Y
P
T
Q
U
W X
r
s
z
9
y
* } { ] [ ? > = ; : , + ) ('& % $"!/_-.@ #
0
#
0
# @.-_/ !"$ % &'( )+ ,: ; = > ? [ ] { } *
● To enter two characters in succession which require using the same key, press the [ ] key ( ) once after
entering the first character, and then enter the second character.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key (
).
The character in front of the cursor is deleted.
3. Enter the correct character.
The character is inserted in front of the cursor.
20
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INITIAL SETTINGS
ENTERING YOUR NAME AND FAX NUMBER
You can view all of the items in the menu display by pressing the [MENU] key, then using the [
] key ( ) to scroll through the function list. Pressing the [ENTER] key chooses the displayed function.
Procedures for inputting various items (name, telephone number, date, etc.) are given as follows.
] key (
) or
Note
[
To have your name and fax number printed at the top of every page you transmit, program them by pressing the
operation panel keys as shown below.
● If you enter an incorrect character or number, follow these steps to correct the mistake.
1. Press the [ ] key ( ) or [ ] key ( ) to move the cursor to the character immediately following the
incorrect character.
2. Press the [CLEAR] key (
).The character in front of the cursor is deleted.
3. Enter the correct character.
IMPORTANT
FCC regulations require that your name, telephone/fax number, and the date and time appear on each fax message
you send. Enter your name and fax number here and set the date and time as explained in the following section to
have the fax machine include this information automatically at the top of your fax messages.
2
Use the following procedure to enter your name and fax number:
Press the [MENU] key.
Enter your fax number with the
numeric keys.
1
5
6
7
Enter your own fax
number (maximum 20
digits) by pressing the
Numeric keys.
To insert a "+", press the
[
] key.
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
Press the [ENTER] key.
2
"ENTER NAME" will
appear in the display.
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
until "3:OWN PASSCODE SET" appears,
and then press the [ENTER] key.
)
3
Enter your name with the numeric
keys.
Enter your name by
pressing the appropriate
Numeric keys as shown
on the left. Press each
key repeatedly until the
desired letter appears in
the display (maximum of
40 characters).
Selection
"3:OWN PASSCODE SET"
Press the [ ] key ( ) or [ ] key (
to select "1:SET" and press the
[ENTER] key.
)
4
To enter a space, press the [1] key twice.
Selection
"1:SET"
21
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INITIAL SETTINGS
Press the [ENTER] key.
Press the [CLEAR ALL] key ( ).
8
9
10
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
Selection
"2:ENTRY MODE"
"STORED" will appear in the display.
SETTING THE DATE AND TIME
The date and time that appear in the display are printed at the top of each page you transmit. Set the date and time
by pressing the keys on the operation panel as shown below.
If you enter an incorrect number, press the [CLEAR] key (
) and re-enter the number.
The time can be displayed in 12-hour or 24-hour format. "Month/Day/Year", "Day/Month/Year" or "Year/Month/Day"
can be selected for the order of display of the date.
Use the following procedure to set the date and time:
Press the [MENU] key.
Enter the time with the numeric keys.
1
5
6
Press the [ ] key ( ) or [ ] key (
to select "AM" or "PM".
)
When 24-hour format is
selected, do not perform
this step.
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
2
Press the [ENTER] key.
7
8
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
until "2:DATE&TIME SET" appears,
and then press the [ENTER] key
3
Press the [CLEAR ALL] key ( ).
Selection
Press the [CLEAR ALL]
key ( ) to exit.
"2:DATE&TIME SET"
Enter the year, month, and day with
the numeric keys and then press the
[ENTER] key.
4
22
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INITIAL SETTINGS
To change the display format to 12-hour or 24-hour format, follow the steps below:
Press the [MENU] key.
Press the [ENTER] key.
1
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
7
Press the [CLEAR ALL]
key ( ) to exit.
Selection
2
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "23:DATE&TIME FORMAT"
appears, and then press the [ENTER]
key.
Selection
"23:DATE&TIME FORMAT"
Press the [ ] key ( ) or [ ] key (
until "1:TIME FORMAT" appears, and
then press the [ENTER] key.
)
)
4
Selection
"1:TIME FORMAT"
Press the [ ] key ( ) or [ ] key (
to select "1:12HOUR" or "2:24HOUR".
5
23
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INITIAL SETTINGS
To change the order of display of the date, follow the steps below:
Press the [MENU] key.
Press the [ENTER] key.
1
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
7
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "23:DATE&TIME FORMAT"
appears, and then press the [ENTER]
key.
Selection
"23:DATE&TIME FORMAT"
Press the [ ] key ( ) or [ ] key (
until "2:DATE FORMAT" appears, and
then press the [ENTER] key.
)
4
Selection
"2:DATE FORMAT"
Press the [ ] key ( ) or [ ] key (
)
5
to select the display order.
The selections are as
follows:
1:MMDDYYYY
2:DDMMYYYY
3:YYYYMMDD
24
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INITIAL SETTINGS
Daylight Saving Time Setting
Enable this setting to have the internal clock automatically move forward and backward at the beginning and end of
Daylight Saving Time. The clock will move forward and backward as follows:
The first Sunday in April: 2:00 A.M.
The last Sunday in October: 2:00 A.M.
3:00 A.M.
1:00 A.M.
If a transmission is in progress when the clock adjustment time for daylight savings time arrives, the clock will not
be adjusted until the transmission ends.
Note
Follow these steps to enable Daylight Saving Time.
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
2
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
until "5:DAY LIGHT SAVING" appears,
and then press the [ENTER] key.
3
Selection
"5:DAY LIGHT SAVING"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
)
4
25
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INITIAL SETTINGS
SELECTING THE TRANSMISSION MODE
The machine has two modes for sending faxes: memory transmission and direct transmission. To change modes,
press the [MEMORY] key. The MEMORY indicator lights up when memory transmission is selected, and goes off
when direct transmission is selected.
MEMORY indicator
01
10
02
11
03
12
04
13
05
14
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
06
15
07
16
08
17
09
18
COVER
SHEET
RELU-
TI
2-SIDE
TX
SHIFT
CONTRAST
REPORT
LINE STATUS
SPEAKER
Transmission takes place as follows in each mode:
Memory transmission (the MEMORY indicator is lit)
When a fax is sent from the RSPF and there are no previously stored fax jobs and no job in progress (the telephone
line is not being used), dialing and scanning begin at the same time. Each page is transmitted after it is scanned.
This transmission method is called Quick Online transmission.
If there are previously stored fax jobs or a job in progress, or the fax is being sent from the document glass, the fax
is temporarily scanned into memory before transmission.
When a fax is sent by transmission reservation (p.69), broadcast transmission (p.70), broadcasting using a
Group key (p.71),or timer transmission (p.78), the fax is scanned into memory before transmission.
Note
Direct transmission (the MEMORY indicator is off)
The fax is sent directly after the destination is dialed and the connection established.
The machine memory is not used for direct transmission, and thus direct transmission is possible even when the
memory is full.
• A fax job cannot be stored while a direct transmission is in progress.
Note
• Only one page can be sent from the document glass by direct transmission.
• A subsequent function cannot be used while a direct transmission is in progress.
Transmission reservation (p.69), broadcast transmission (p.70), broadcasting using a Group key (p.71), or
timer transmission (p.78)
26
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INITIAL SETTINGS
SELECTING THE RECEPTION MODE
Your machine has three modes for receiving incoming calls and faxes:
● AUTO mode:
Select this mode when you only want to receive faxes on your telephone line. The machine will automatically
answer all calls and receive incoming faxes.
● MAN. mode:
This is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual
mode, the machine must be set to not answer while in MAN. mode (see "SETTING THE NUMBER OF RINGS
FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by
picking up the receiver on the extension phone.
● A.M. mode:
Select this mode when an answering machine is connected to the machine and you want the answering machine
to answer all calls. This allows you to receive both voice messages and faxes while you are out.
2
If you are using distinctive ringing as described in "DISTINCTIVE RINGING" on page 40, you must set the
reception mode to AUTO. This is true, as well, if you are using an answering machine with distinctive ringing (in
this case, the answering machine must be connected to a separate wall jack, not to your machine).
Note
To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the
display.
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
NOV 05 WED 8:20 AM
STAD-BY AUTO 100%
The selected reception
mode appears.
COVER
RESOLU-
TION
2-SIDE
SHEET
CONTRAST
RERT TX
LINE STATUS
PEAKER
For more information on reception modes, refer to RECEIVING FAXES (p.62).
27
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INITIAL SETTINGS
SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION
You can set the number of rings before the machine answers in AUTO mode using the procedure below.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
If an external telephone is connected, the
external telephone will ring one time when
auto reception is set to 0 rings.
Note
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "4:# OF RINGS (AUTO)" appears,
and then press the [ENTER] key.
3
Selection
"4:# OF RINGS (AUTO)"
Press a numeric key to select the
number of rings.
4
Select the number of
rings you would like to
use (0 to 9).
Press the [ENTER] key.
5
28
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INITIAL SETTINGS
SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION
The number of rings before the machine answers in MANUAL mode can also be set.
If you do not want the machine to answer at all in MANUAL Mode, select "0" in Step 4 below.
Press the [MENU] key.
Press a numeric key to select the
number of rings.
1
4
5
6
Select the number of
rings you would like to
use (0 to 9).
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [ENTER] key.
2
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
Press the [CLEAR ALL] key ( ).
until "5:# OF RINGS (MANUAL)"
appears, and then press the [ENTER]
key.
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"5:# OF RINGS (MANUAL)"
SELECTING THE RECEPTION PAPER SIZE
Set the size of paper to be used to print received faxes. A size setting other than "A4", "8.5x11", or "8.5x14" is
regarded as out of paper. To set the paper size, see "LOADING PAPER" in the Operation Manual (for general
information).
29
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INITIAL SETTINGS
SETTING THE DIAL MODE
The machine can be used with both touch-tone and pulse telephone lines. Touch-tone uses tones of different
pitches for each numeric key, while pulse lines use a series of pulses. Your machine must be set to match the kind
of telephone line you are using: touch-tone or pulse.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "20:DIAL MODE" appears, and
then press the [ENTER] key.
3
Selection
"20:DIAL MODE"
Press the [ ] key ( ) or [ ] key (
4
to select the dial mode.
The selections are as
follows:
1:TONE
2:PULSE
Press the [ENTER] key.
5
30
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INITIAL SETTINGS
SETTING THE NUMBER OF RECALL TIMES
The machine will automatically reattempt transmission when a transmission is not successful because the line is
busy or a communication error occurs. This setting is used to select the number of recall attempts that will be made.
• If a transmission is still not successful after the set number of recall attempts is made, a report will
print and the document will be cleared from memory.
Note
• If a communication error occurs because the memory becomes full during transmission, no recall
attempts will be made.
• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts
will not be made when the document glass is used.
• When the machine is waiting to make a recall attempt for a direct transmission, other operations
such as storing a transmission or selecting a function cannot be performed.
When the line is busy
You can select the number of recall attempts made when the line is busy.
If "00" is entered, the machine will not make any recall attempts.
2
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "8:RECALL TIMES BUSY"
appears, and then press the [ENTER]
key.
Selection
"8:RECALL TIMES BUSY"
Press the numeric keys to select the
number of recall attempts.
4
Enter the number of
recall times ("00" to "14").
31
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INITIAL SETTINGS
When a communication error occurs
You can select the number of recall attempts made when a communication error occurs.
If "0" is entered, the machine will not make any recall attempts.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "9:RECALL TIMES ERR"
appears, and then press the [ENTER]
key.
Selection
"9:RECALL TIMES ERR"
Press the numeric keys to select the
number of recall attempts.
4
Enter the number of
recall times ("0" or "1").
Press the [ENTER] key.
5
32
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INITIAL SETTINGS
SETTING THE RECALL INTERVAL
The machine will automatically reattempt transmission when a transmission is not successful because the line is
busy or a communication error occurs. This setting is used to select the interval between recall attempts.
• If a transmission is still not successful after the set number of recall attempts is made, a report will
print and the document will be cleared from memory.
Note
• If a communication error occurs because the memory becomes full during transmission, no recall
attempts will be made.
• Recall attempts for a direct transmission will only be made when the RSPF is used. Recall attempts
will not be made when the document glass is used.
• When the machine is waiting to make a recall attempt for a direct transmission, other operations
such as storing a transmission or selecting a function cannot be performed.
When the line is busy
You can select the interval between recall attempts when the line is busy. An interval from 1 to 15 minutes can be
selected.
2
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "10:RECALL INT. BUSY"
appears, and then press the [ENTER]
key.
Selection
"10:RECALL INT. BUSY"
Press the numeric keys to select the
recall interval.
4
Enter the recall interval
("01" to "15").
33
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INITIAL SETTINGS
When a communication error occurs
You can select the interval between recall attempts when a communication error occurs. An interval from 0 to 15
minutes can be selected. If "00" is selected, the machine will not make any recall attempts.
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "11:RECALL INT. ERR" appears,
and then press the [ENTER] key.
3
Selection
"11:RECALL INT. ERR"
Press the numeric keys to select the
recall interval.
4
Enter the recall interval
("00" to "15").
Press the [ENTER] key.
5
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INITIAL SETTINGS
SETTING THE INDEX FUNCTION
You can print an index mark along the edge of the pages in each job. This makes it easy to separate different jobs
on the output tray.
Separate faxes
with index marks.
2
Use the following procedure to set the index function:
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "22:INDEX PRINT" appears, and
then press the [ENTER] key.
3
Selection
"22:INDEX PRINT"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
4
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INITIAL SETTINGS
SETTING RESOLUTION PRIORITY
For most faxing jobs, you will most likely want to specify the resolution. However, you can also set a default
resolution when no setting is made using the [RESOLUTION] key.
To turn on this function, follow the procedure below:
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "3:RESO. PRIORITY" appears,
and then press the [ENTER] key.
3
Selection
"3:RESO. PRIORITY"
Press the [ ] key ( ) or [ ] key (
to select the transmission resolution.
4
The selections are as
follows:
1:STANDARD
2:FINE
3:SUPER FINE
Press the [ENTER] key.
5
36
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INITIAL SETTINGS
SETTING UP THE MACHINE FOR USE WITH A PC
MODEM
The machine is set to automatically begin reception if you pick up from an extension telephone and the machine
detects a fax tone. However, if you are using a modem on the same line, you must deactivate this function:
otherwise the machine will mistakenly attempt to receive the transmission from your computer. To turn off the Fax
Signal Receive function, follow the procedure below.
If you turn off the Fax Signal Receive function, be sure to activate the Remote Reception function. See "USING
THE REMOTE RECEPTION FUNCTION" on page 38 for details on how to do this.
Note
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
2
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "15:FAX SIGNAL RCV" appears,
and then press the [ENTER] key.
3
Selection
"15:FAX SIGNAL RCV"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
4
37
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INITIAL SETTINGS
USING THE REMOTE RECEPTION FUNCTION
The machines Remote Reception feature is designed to allow you to activate fax reception from an extension
telephone or a telephone directly connected to the machine. The Remote Reception function operates even when
the FAX Signal Receive function is turned off. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM"
on page 37. When you hear the fax tone, simply press the one-digit Fax Remote Number (Factory setting: 5) and
. Follow the two procedures below to use this feature.
• If originals are set in the RSPF, the machine does not answer when you press the Fax Remote Number and
Note
. However, if the originals are set in the RSPF as part of a copy job in progress, the machine answers when
you press the Fax Remote Number and
.
• If you are not using a PC modem on the same line as your machine, and have not turned off the Fax Signal
Receive function, you do not need to make any changes to the Remote Reception function. Simply use the
factory settings. The machine will automatically take over the line should you answer from the extension phone
and a fax tone is detected.
• If you want to receive a fax while you are on an extension telephone, when you hear a fax tone, press the
one-digit Fax Remote Number and
. To ensure proper fax reception, hang up the extension phone only
after you have confirmed that fax reception has begun. Confirm that fax reception has begun as follows:
• If the extension telephone is connected directly to the fax there is no sound when fax reception begins.
• If the extension telephone shares the telephone line with the fax but is not directly connected, you hear a
continuous tone when fax reception begins. If you cannot hear this tone, try pressing the one-digit FAX
Remote Number and
again.
Turning on Remote Reception:
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
)
1
4
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [ENTER] key.
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
Press the [CLEAR ALL] key ( ).
until "14:REMOTE RECEPTION"
appears, and then press the [ENTER]
key.
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"14:REMOTE RECEPTION"
38
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INITIAL SETTINGS
Setting a Fax Remote Number:
Press the [MENU] key.
Press the [CLEAR ALL] key ( ).
1
6
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
2
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
3
until "13:FAX REMOTE NUMBER"
appears, and then press the [ENTER]
key.
Selection
"13:FAX REMOTE NUMBER"
Press a numeric key to enter the Fax
Remote Number.
4
Enter the number you
would like to use as the
Fax Remote Number ("0"
to "9").
Press the [ENTER] key.
5
39
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INITIAL SETTINGS
DISTINCTIVE RINGING
Distinctive ringing is a service offered by some telephone companies that allows you to use up to six different
telephone numbers, each with a distinctive ringing pattern, on your regular single line. If you subscribe to a
distinctive ringing service, you can set your fax to automatically answer when it detects one of these ringing patterns,
and use the number corresponding to that pattern as an exclusive fax number.
Important:
● To use distinctive ringing, you must subscribe to your phone company’s distinctive ringing service. Do not use this
setting if you do not subscribe to a distinctive ringing service.
When using this feature, you must set the reception mode of your machine to AUTO (See "SELECTING THE
RECEPTION MODE" (p.27)). When your designated fax number is dialed, the machine will automatically answer
and begin reception. Note that other devices you have connected on the same line will also ring until the machine
answers. If one of your other numbers is dialed, the machine will neither ring nor answer.
To use distinctive ringing, select the ringing pattern to which you want your machine to answer, as shown below.
The selections for ringing are:
1. OFF:
Answers all ringing patterns (This turns distinctive ringing off.)
2. STANDARD: Your machine normal ringing pattern
3. PATTERN 1: Two short rings
4. PATTERN 2: One short, one long, and one short ring
5. PATTERN 3: Three short rings
6. PATTERN 4: Three rings
7. PATTERN 5: Two rings
Use the following procedure to change the ringing pattern.
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select a ringing pattern.
Select a ringing pattern by scrolling through them
with the arrow keys in the order of the above list.
)
1
4
5
Press the [ENTER] key.
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
Press the [CLEAR ALL] key ( ).
6
"4:USER PROGRAM"
Press the [CLEAR ALL]
key ( ) to exit.
Press the [ ] key ( ) or [ ] key (
until "21:DISTINCTIVE RING" appears,
and then press the [ENTER] key.
3
Selection
"21:DISTINCTIVE RING"
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INITIAL SETTINGS
STORING NUMBERS FOR AUTOMATIC DIALING
Automatic Dialing is a quick and convenient way to dial by using only a Rapid key (Rapid Key Dialing), or pressing
the [SPEED/SEARCH] key and select the SPEED and entering a two digit number (Speed Dialing).
To use Automatic Dialing, you must first store the full number. The way you store it depends on whether you want to
use it for Rapid Key Dialing or Speed Dialing:
Storing numbers
Use the following procedure to store numbers for Rapid Key Dialing or Speed Dialing:
Press the [MENU] key.
Press the Rapid Key or enter the
Speed Dial number that you wish to
program.
1
6
To program a Rapid Key,
press a Rapid key ("01"
to "18").
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
RESOLU-
TION
2-SIDE
REPORT TX
2
SHEET
COAST
To program a Speed Dial
number, press two
numeric keys ("00" to
"99").
NE STATUS
SPEAKER
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
)
2
Press the [ENTER] key.
7
8
9
Selection
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
until "1:FAX NUMBER" appears, and
then press the [ENTER] key.
3
Enter the fax number with the numeric
keys.
Selection
Enter the fax number
(maximum of 40 digits
including pauses) using
the numeric keys.
"1:FAX NUMBER"
Press the [ ] key ( ) or [ ] key (
to select the type of auto-dial number
that you wish to program.
4
Press the [ENTER] key.
To program a Rapid Key,
select "1:RAPID KEY".
To program a Speed Dial
number, select
"2:SPEED #".
Press the [ ] key ( ) or [ ] key (
until "1:SET" appears, and then press
the [ENTER] key.
)
5
Selection
"1:SET"
41
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INITIAL SETTINGS
Enter the name of the destination with
Press the [ENTER] key.
10
15
16
the numeric keys.
Enter the name of the
location or party by
pressing numeric keys as
described in "HOW TO
ENTER CHARACTERS"
on page 20 (maximum of
20 characters). If you do
not want to enter a name,
skip this step.
Press the [ ] key ( ) or [ ] key (
to select the international
communication mode.
)
The selections are as
follows:
1:NO
2:MODE 1
3:MODE 2
4:MODE 3
Press the [ENTER] key.
11
12
Sometimes when faxing internationally, line
noise can cause the transmission to stop
momentarily. To reduce these delays,
choose the appropriate international
transmission mode.
Note
Press the [ENTER] key.
17
18
Press the [ ] key ( ) or [ ] key (
to select a Chain Dial setting.
If you wish to set the
)
Return to Step 5 to store
another number.
number as a Chain Dial
number, select "1:SET".
Otherwise, select
"2:CANCEL".
(See "CHAIN DIALING"
(p.59))
If the number is not set as a chain dial number,
the communication speed and international
communication mode cannot be selected. Press
the [ENTER] key and go to step 18.
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) a number of
times until you exit.
If the number is a Rapid
key number, you can
write the name on the
label above the
Press the [ENTER] key.
13
14
Press the [ ] key ( ) or [ ] key (
to select the communication speed.
)
appropriate Rapid key.
You may need to add a pause between
The selections are as
follows:
1:33600bps
2:14400bps
3:9600bps
Note
certain digits in the number to allow time for
connection. For example, if you are on a
PBX telephone system that requires an
access number, such as "9", to be dialed to
access an outside line, you will need to
enter a pause between the access number
and the fax number of the other party.
Pauses are entered by pressing the
[REDIAL/PAUSE] key (2 seconds per
pause). If necessary, several pauses can be
entered in a row.
4:4800bps
For international dialing, if you find that line
noise necessitates a slower transmission
speed, set the appropriate transmission
Note
speed. If you are not sure if a slower speed
is required, set the speed normally.
42
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INITIAL SETTINGS
Use the following procedure to clear numbers:
Press the [MENU] key.
Enter the Rapid Key or Speed Dial
number that you wish to delete.
1
6
To delete a Rapid Key,
press the appropriate
Rapid key.
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
RESOLU-
TION
2-SIDE
REPORT TX
SHEET
COAST
To delete a Speed Dial
number, enter the 2-digit
number with the numeric
keys.
NE STATUS
SPEAKER
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
)
Press the [ENTER] key.
2
7
8
Return to Step 5 to clear
another number.
Selection
2
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
until "1:FAX NUMBER" appears, and
then press the [ENTER] key.
3
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) a number of
times until you exit.
Selection
"1:FAX NUMBER"
Press the [ ] key ( ) or [ ] key (
to select the type of auto-dial number
that you wish to delete.
4
To delete a Rapid Key,
select "1:RAPID KEY".
To delete a Speed Dial
number, select
• A Rapid Key or Speed Dial number
cannot be deleted if it has been stored in a
Group Key.
• A Rapid Key or Speed Dial number
cannot be deleted if it is being used for a
transmission that has been stored or is in
progress.
Note
"2:SPEED #".
Press the [ ] key ( ) or [ ] key (
until "2:CLEAR" appears, and then
press the [ENTER] key.
)
5
Selection
"2:CLEAR"
43
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INITIAL SETTINGS
STORING NUMBERS UNDER GROUP KEYS
Group keys allow you to dial a group of fax numbers by simply pressing the appropriate Group key once. They are
convenient for the Broadcasting function, which is used to transmit an original to a group of fax machines.
All Rapid keys can be programmed as Group keys. To program or clear a group key, follow the steps below. Note
that one key cannot be programmed as both a Rapid key and a Group key at the same time.
● Up to 100 fax numbers can be stored in one Group key.
● Rapid Keys, Speed Dial numbers, and numbers directly entered with the numeric keys can be stored in Group
Keys.
Storing/adding numbers in a Group Key:
Press the [MENU] key.
Press the [ENTER] key.
1
6
7
Press the Rapid key you wish to use
as a Group key .
To add numbers:
After pressing the Group
01
10
02
11
03
12
04
13
05
14
Key, press the [ ] key
) or [ ] key ( ) to
06
15
07
16
08
17
09
18
(
SHIFT
select "1:SET" and then
press the [ENTER] key.
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
)
)
2
Enter the numbers that you wish to
store in the Group Key.
Enter the fax numbers using any of the following
methods:
8
Selection
"2:ENTRY MODE"
• Press a Rapid Key.
• Enter a Speed Dial number with the numeric
keys and then press the [ENTER] key.
• Enter a number with the numeric keys and then
press the [ENTER] key.
Press the [ ] key ( ) or [ ] key (
until "1:FAX NUMBER" appears, and
then press the [ENTER] key.
3
• One Group Key cannot be stored in
another Group Key.
• A message will appear if you select a
Rapid Key or Speed Dial number that is
already stored in another Group Key.
Selection
Note
"1:FAX NUMBER"
Press the [ ] key ( ) or [ ] key (
until "3:GROUP KEY" appears, and
then press the [ENTER] key.
4
Press the [ENTER] key.
9
Selection
"3:GROUP KEY"
Press the [ ] key ( ) or [ ] key (
until "1:SET" appears, and then press
the [ENTER] key.
5
Selection
"1:SET"
44
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INITIAL SETTINGS
Enter a name for the Group Key with
the numeric keys.
10
Enter the name of the
group by pressing
numeric keys as
described in "HOW TO
ENTER CHARACTERS"
on page 20 (maximum of
20 characters). If you do
not want to enter a name,
skip this step.
To add numbers:
The entered name appears. Edit the name if you need
to make a change.
Press the [ENTER] key.
11
2
Return to Step 7 to
program another Group
key.
Press the [CLEAR ALL] key ( ).
12
Press the [CLEAR ALL]
key ( ) a number of
times until you exit.
45
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INITIAL SETTINGS
Deleting numbers from Group Keys:
Press the [MENU] key.
Enter the numbers that you wish to
delete.
Enter the fax numbers using any of the following
methods:
• Press a Rapid Key.
• Enter a Speed Dial number with the numeric
keys.
1
7
8
• Enter a number with the numeric keys.
Press the [ENTER] key.
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
)
)
)
2
Selection
"2:ENTRY MODE"
To exit, press the [ ] key ( ) or [
key ( ) to select "2:END".
]
Press the [ ] key ( ) or [ ] key (
until "1:FAX NUMBER" appears, and
then press the [ENTER] key.
9
3
Selection
Selection
"2:END"
"1:FAX NUMBER"
To program another Group Key, select
"1:CONTINUE", press the [ENTER] key, and return to
step 7.
Press the [ ] key ( ) or [ ] key (
until "3:GROUP KEY" appears, and
then press the [ENTER] key.
4
Press the [ENTER] key.
10
Selection
"3:GROUP KEY"
Press the [ ] key ( ) or [ ] key (
until "2:CLEAR" appears, and then
press the [ENTER] key.
5
Press the [CLEAR ALL] key ( ).
11
Selection
Press the [CLEAR ALL]
key ( ) to exit.
"2:CLEAR"
Press the [ ] key ( ) or [ ] key (
to select "1:FAX #".
6
Selection
"1:FAX #"
To delete all numbers from the Group Key:
Select "2:GROUP" and press the [ENTER] key.
46
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USING THE MACHINE WITH AN
ANSWERING MACHINE
QUIET DETECT TIME
Quiet Detect Time is the function that enables the machine to be used along with an answering machine for both
phone messages and faxes. After the answering machine has answered, any duration of silence longer than a
certain threshold time will prompt the machine to take over the line and prepare to receive a fax. The Quiet Detect
Time can be set from 00 to 10 seconds, following the procedure below.
Press the [MENU] key.
Enter the Quiet Detect Time with the
numeric keys.
1
2
4
5
6
Enter the Quiet Detect
Time in seconds, from 00
to 10. (setting "00" turns
off Quiet Detect Time)
2
Press the [ ] key ( ) or [ ] key (
until "6:A.M. MODE" appears, and
then press the [ENTER] key.
)
Press the [ENTER] key.
Selection
"6:A.M. MODE"
s
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
until "1:QUIET DETECT TIME" appears,
and then press the [ENTER] key.
3
)
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"1:QUIET DETECT TIME"
• The machine has been set at the factory for a Quiet Detect Time of 5 seconds, which gives the best
performance for most answering machines. However, you may have to adjust the Quiet Detect Time
depending on your answering machine’s disconnect time, the time before the machine disconnects the line
after a period of silence. If your machine has a short disconnect time, you may have to shorten the Quiet Detect
Time. However, if the machine is interrupting callers in the middle of messages, you should set a longer Quiet
Detect Time.
Note
• If there is a pause at the end of your answering machine message, make sure that the Quiet Detect Time is
longer than this pause.
• Setting Quiet Detect Time to 00 turns the function off. However, the machine will not be able to receive faxes
sent using manual dialing (picking up the receiver, dialing the number, and pressing the [START] key (
when the fax tone is heard).
)
• If your answering machine is set to answer calls after more rings than the machine's number of rings setting,
the machine will always answer first and thereby prevent callers from leaving messages in the answering
machine.
47
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INITIAL SETTINGS
If Quiet Detect Time is not working properly...
With some answering machines, there is simply no Quiet Detect Time that will allow both reception of faxes and
uninterrupted voice messages. Even in this case, however, you can set up the machine to receive both phone and
fax messages from callers on touch-tone lines. Follow this procedure:
1. Set the Quiet Detect Time to 00.
2. Alter your phone message to tell callers that they can send a fax by pressing the Remote Reception Number
(factory set to 5), followed by the " " key twice, and then the [START] key ( )of their fax machine.
ANSWERING MACHINE BACKUP
There may be times when the tape on your answering machine becomes full, or
when the answering machine itself malfunctions. It is still possible to receive faxes even under these conditions, by
turning on the Auto Receive function. The machine will automatically answer all calls after five rings. To use this
function, follow the procedure below.
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
)
1
4
5
6
Press the [ ] key ( ) or [ ] key (
until "6:A.M. MODE" appears, and
then press the [ENTER] key.
)
)
Press the [ENTER] key.
2
Selection
"6:A.M. MODE"
Press the [ ] key ( ) or [ ] key (
until "2:AUTO RECEIVE" appears, and
then press the [ENTER] key.
3
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"2:AUTO RECEIVE"
If you are using Auto Receive, make sure that your answering machine is set to answer on four rings or less.
Otherwise, the machine will take over all calls, preventing callers from leaving voice messages.
Note
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Chapter 3
CHOOSING SUITABLE MEDIA
3
ORIGINALS SUITABLE FOR FAXING
Make sure that the originals you want to fax meet specifications and guidelines listed in this section.
SIZE AND WEIGHT
The size and weight of originals that you can load in the RSPF depend on whether you load one sheet at a time or
several sheets at once.
When using the RSPF
19.7"
(500 mm)
14 lbs.
24 lbs.
5-1/2"
(140 mm)
(52 /m2)
(90 /m2)
8-1/2"
(216 mm)
8-1/2"
(216 mm)
Note
When feeding in a long original, grasp the original at the edges to guide it into the machine.
When using the document glass
14"
(364 mm)
Maximum
8-1/2"
(216 mm)
When you are using the faxing functions of the machine, your originals are, in effect, being scanned through the
machine. The area of a original that is scanned by the machine while faxing is slightly smaller than the actual
original size. Any text or graphics outside this area will not be scanned.
Note
0.04 ~ 0.16"
"
(1mm ~ 4 mm)
Scanning length
and width
Max. 0.17
"
(4.5 mm)
(along the other edges in totals)
0.16" or less
(4 mm or less)
49
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CHOOSING SUITABLE MEDIA
UNSUITABLE ORIGINALS
General guidelines:
● All clips, staples, and pins should be removed from originals before they are used. If these are not removed, they
may damage the machine.
● Ink, glue, and correction fluid on originals must be completely dry before using the originals with the machine.
● Originals that are in some way dangerous to the internal mechanisms of the machine should not be used.
● When faxing, any writing on the originals that is yellow, yellowish-green, or light blue cannot be transmitted.
The following kinds of originals should not be used:
● Originals with a glossy coating
● Originals with static electricity
● Originals with tears, folds, or curls
● Originals that have become stuck together and cannot be easily separated
● Originals with holes, windows, or perforations
● Transparency films, tracing paper, or other transparencies
● Originals with plastic or metallic coatings
• SHARP does not accept any responsibility for the loss or damage of originals.
• It is a good idea to copy valuable originals on a flat-bed copier before using them with the machine.
• Scanning an original that is longer than 500 mm will result in a misfeed.
Note
50
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Chapter 4
HOW TO USE THE FAX FUNCTION
4
The stand alone fax component of your machine offers a range of sophisticated features that allow you to control
image quality, reception mode, broadcasting, polling, and transmission priorities. Functions such as sending
original(s) from memory and substituting reception into memory are possible, due to the large memory capacity.
SENDING ORIGINALS
SETTING THE ORIGINAL
This section describes setting original(s) in the RSPF or on the document glass.
When Using the RSPF:
Confirm that there are no original(s)
on the document glass and that
copying is not in progress, then
gently close the RSPF.
There are two ways to send the fax:
1
2
4
• To scan the original into memory, then dial and
transmit, continue with the "DIALING AND
TRANSMITTING" section.
• To dial and transmit the original directly without
first scanning it into memory, press the
[MEMORY] key. Continue with the "DIALING
AND TRANSMITTING" section.
Adjust the original guides to the width
of your original(s).
Place the original(s) face up and push
it gently into the document feeder
tray. The top edge of the original(s)
should enter the fax first.
3
Original face up
51
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HOW TO USE THE FAX FUNCTION
When placing the Original on the document glass:
Confirm that there are no original(s) in
the RSPF, and open the RSPF.
Press the [START] key ( ).
1
5
The set original size
appears in the display
and then scanning
begins.
Place the original face down on the
2
document glass. Align the original
according to the original scale in the
illustration below. (Line up the center
of the edge of the original with the
(
) mark.)
After the [START] key (
set original size appears in the display.
) is pressed, the
Note
Original
scale
ORIGINAL SIZE
8.5x11
Make sure that the displayed size is the
same as the actual original size. (The
factory default setting for the original size is
"8.5x11".) If the displayed size is not correct,
mark
press the [CLEAR ALL] key (
) to stop
Gently close the RSPF.
3
4
operation and then change the original size
setting. (See "ORIGINAL SIZE" (p.53))
When faxing from the document glass, if the
size of the original is different from the
specified size, part of the image may be cut
off.
If you have more than one original to
read into memory, place the next
page, and press the [START] key (
to read each page.
Go to step 7 after the last page has been
scanned.
6
7
)
When using the document glass, do not set
original(s) in the RSPF.
Note
If needed, set the original size,
resolution, and contrast. Continue
with the "DIALING AND
Press the [#] key.
Transmission begins.
TRANSMITTING" section.
52
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OPTIONAL TRANSMISSION
SETTINGS
There are several transmission settings that you can make before dialing and transmitting an original.
ORIGINAL SIZE
The original size can be set to "8.5x11", "8.5x14", or "A4". The setting is only effective for one transmission.
If desired, you can set a fixed original size that remains in effect for all transmissions.
Press the [MENU] key.
Press the [ENTER] key.
1
2
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
Selection
4
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "1:DOC. GLASS SIZE" appears,
and then press the [ENTER] key.
3
Selection
"1:DOC. GLASS SIZE"
To set a fixed original size for all transmissions:
Press the [ ] key ( ) or [ ] key ( ) to select
"2:FIXED DOC. SIZE".
To temporarily change the original size
Note
setting when faxing from the document
glass, use the "1: DOC. GLASS SIZE"
setting. To change the permanent original
size setting, use the "2: FIXED DOC. SIZE"
setting.
Press the [ ] key ( ) or [ ] key (
to select the original size.
)
4
The selections are as
follows:
1:8.5x11
2:8.5x14
3:A4
53
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HOW TO USE THE FAX FUNCTION
RESOLUTION
To do this, press the [RESOLUTION] key one or more times until the desired resolution settings appear in the
display.
Your fax has five resolution settings:
• STANDARD
Use STANDARD for ordinary originals. This setting gives you the fastest transmission.
• FINE
Use FINE for improved reproduction, especially with originals containing small letters or fine drawings.
• SUPER FINE
Use SUPER FINE when you need the highest quality of reproduction.
• FINE (HALF TONE)
Use FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This
setting will produce a clearer image than Fine used alone.
• S. FINE (HALF TONE)
Use S.FINE (HALF TONE) if your original is a photograph or has gradations of color (such as a color original). This
setting will produce a clearer image than Super fine used alone.
In order to transmit with FINE or SUPER FINE resolution, the receiving fax machine must also have that resolution.
If it doesn't, the next best available setting will be used.
If you do not change the setting, the original will automatically be sent in STANDARD mode.
01
10
02
11
03
12
04
13
05
14
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
06
15
07
16
08
17
09
18
COVER
SHEET
RESOLU-
TION
2-SIDE
TX
SHIFT
CONTRAST
REPORT
LINE STATUS
SPEAKER
CONTRAST
The fax automatically controls the contrast, but you can also control it manually. To do this, press the [CONTRAST]
key one or more times until the desired contrast settings appear in the display. The three contrast levels are
MEDIUM, DARK, and LIGHT.
01
10
02
11
03
12
04
13
05
14
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
06
15
07
16
08
17
09
18
COVER
SHEET
RESOLU-
TION
2-SIDE
TX
SHIFT
CONTRAST
REPORT
LINE STATUS
SPEAKER
54
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HOW TO USE THE FAX FUNCTION
COVER SHEET
You can have your fax generate a cover sheet and send it as the last page of the transmission. The cover sheet
includes the date and time, the sender's name and number, and the receiver's name and number if an automatic
dialing number is used. The total number of pages sent is indicated on the bottom.
One of five messages can also be added to the cover sheet.
Your (transmitting)
machine
Automatically prints
Select cover sheet
and message
functions
cover page
AUTOMATIC COVER SHEET
IMPORTANT
If the message function
is selected, a message
is printed.
DATE : MAY-11-200X FRI 07:30 PM
Transmission
T
O
: SERVICE CENTER
FAX # : 0333829161
FROM : SHARP
Beep
FAX # : 0666211221
PAGES : 02PAGES WERE SENT
(INCLUDING THIS PAGE)
If the cover sheet function is not
selected, the message is printed at
the top of the first page received.
Reception
Receiving machine
• The receiver's name must be programmed in either the Rapid Key or Speed Dial function for it to appear on the
Cover Sheet.
Note
• The cover sheet function must be selected each time you wish to add a cover sheet to a fax transmission.
• To add a message to a cover sheet, the message must be selected using the message function.
4
To include a cover sheet with a transmission, follow these steps:
Press the [COVER SHEET] key.
Press the [ENTER] key.
1
4
5
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
TX
CONTRAST
REPORT
LINE ATUS
SPEAKER
Press the [COVER SHEET] key until
"1:COVER SHEET SET" appears, and
then press the [ENTER] key.
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"1:COVER SHEET SET"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
)
3
55
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HOW TO USE THE FAX FUNCTION
MESSAGE FUNCTION
One of the following messages can be selected: "CONFIDENTIAL", "PLS. DISTRIBUTE", "URGENT", "PLS. CALL
BACK", "IMPORTANT".
If a message is selected when the cover sheet function is not used, the message will be added to the top of the
first page of the fax.
Note
To add a message to a cover sheet, follow these steps:
Press the [COVER SHEET] key.
Press the [CLEAR ALL] key ( ).
1
5
Press the [CLEAR ALL]
key ( ) to exit.
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
REPORT TX
CONTRAST
LINE ATUS
SPEAKER
Press the [COVER SHEET] key until
"2:TX MESSAGE SET" appears, and
then press the [ENTER] key.
2
Selection
"2:TX MESSAGE SET"
Press the [ ] key ( ) or [ ] key (
)
3
to select a message.
The selections are as
follows:
1:NO MASSAGE
2:CONFIDENTIAL
3:PLS. DISTRIBUTE
4:URGENT
5:PLS. CALL BACK
6:IMPORTANT
If you do not wish to add
a message, select "1:NO
MESSAGE".
Press the [ENTER] key.
4
56
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HOW TO USE THE FAX FUNCTION
TWO-SIDED ORIGINAL TRANSMISSION FUNCTION
The RSPF can be used to automatically fax a two-sided original. If desired, the back of the original can be rotated
180° before transmission.
• The original must be placed in the RSPF when using the two-sided original transmission function. The
document glass cannot be used.
Note
• The two-sided original transmission function cannot be used in direct transmission mode.
• The two-sided original transmission function cannot be selected when direct transmission mode is selected.
Likewise, direct transmission mode cannot be selected when the two-sided original transmission function is
selected.
Follow these steps to fax a two-sided original:
Place the original(s) in the RSPF.
(p.51)
1
Original face up
Press the [2-SIDED TX] key until the
2
desired setting appears.
If you wish to rotate the
4
back of the original 180°,
select "ON (ROTATE)".
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
TX
CONTRAST
REPORT
The selections are as
follows:
LINE STATUS
SPEER
OFF
ON (ROTATE)
ON (NON-ROTATE)
Press the [ENTER] key.
3
4
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
57
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DIALING AND TRANSMITTING
Once you have set the original (either in the RSPF or on the document glass), and have selected the desired
transmission settings, you are ready to dial the number of the receiving fax machine and transmit the original. You
can choose from one of the several ways of dialing that best suit your needs.
DIRECT KEYPAD DIALING
If the number of the fax you want to reach is not a Rapid key or Speed Dial number, use Direct Keypad Dialing to
manually enter it using the following procedure:
Confirm that you have correctly set
the original in the RSPF or on the
document glass. (See "SETTING THE
ORIGINAL" (p.51))
Check the display. If the number of the
receiving machine is shown correctly,
press the [START] key ( ).
1
2
3
Enter the number of the fax machine
you want to send to by pressing the
numeric keys.
If it is not correct, press
the [CLEAR] key (
) to
backspace and clear one
digit at a time, and then
enter the correct number.
RAPID KEY DIALING
If the number you want to dial has been stored as a Rapid key number (See
"STORING NUMBERS FOR AUTOMATIC DIALING" (p.41)), you can dial it by
pressing the appropriate Rapid key as shown:
01
10
02
11
03
12
04
13
05
14
06
15
07
16
08
17
09
18
SHIFT
SPEED DIALING
If the number you want to dial has been stored as a Speed Dial number, you can dial it using the following
procedure:
Press the [SPEED/SEARCH] key and
then enter the two-digit number by
pressing the numeric keys (See
"STORING NUMBERS FOR
Check the display. If the name or
number shown is correct, press the
[START] key ( ).
1
2
AUTOMATIC DIALING" (p.41)).
If it is not correct, press
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
the [CLEAR] key (
) to
COVER
backspace and clear one
digit at a time, and then
enter the correct number.
RESOLU-
TION
2-SIDE
SHEET
COAST
REPORT TX
NE STATUS
SPEAKER
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HOW TO USE THE FAX FUNCTION
CHAIN DIALING
The Chain Dialing function allows you to combine a Rapid Key or Speed Dial number (See "STORING NUMBERS
FOR AUTOMATIC DIALING" (p.41)) set for Chain Dialing with another Rapid Key, Speed Dial number, or number
dialed with the numeric keys to dial one fax number up to 50 digits long. The following are some examples of how
this can be done:
• Press Rapid Keys set for Chain Dialing in the correct order for the fax number that you wish to dial. For example,
press Rapid Key 01 followed by Rapid Key 02. The final Rapid Key pressed for the fax number must not be set for
Chain Dialing. Transmission will begin automatically when the final Rapid Key is pressed.
• Enter Speed Dial numbers set for Chain Dialing in the correct order for the fax number that you wish to dial. For
example, press the [SPEED/SEARCH] key and [2] [2], followed by the [SPEED/SEARCH] key and [2] [7]. The final
Speed Dial number entered for the fax number must not be set for Chain Dialing. Transmission will begin when the
[START] key (
) is pressed after the final Speed Dial number is entered.
• Enter the fax number that you wish to dial with the numeric keys. Press the [SPEED/SEARCH] key to enter a
pause and then enter the next number. Transmission will begin when the [START] key (
final number is entered.
) is pressed after the
• To use a Rapid Key or Speed Dial number for Chain Dialing, the Rapid Key or Speed Dial number must be set
for Chain Dialing when it is stored (See "STORING NUMBERS FOR AUTOMATIC DIALING" (p.41)).
• When using Chain Dialing, the international communication setting of the final number entered is effective.
International communication mode cannot be used if the final number is entered using a Rapid Key or Speed
Dial number that does not have the setting enabled, or if the final number is entered with the numeric keys.
Note
NORMAL DIALING USING THE [SPEAKER] KEY
When dialing normally with the [SPEAKER] key, press the [SPEAKER] key and dial using the numeric keys. You can
hear the line and fax tones from the other machine through the speaker, allowing you to confirm the response of the
other machine.
4
Dialing with a Speed Dial
number
Set the original in the RSPF and press
the [SPEAKER] key. (See "SETTING
THE ORIGINAL" (p.51))
1
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
TX
COAST
REPORT
To adjust the volume,
STATUS
SPEAKER
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
press the left and [
]
key ( ) or [ ] key
COVER
SHEET
RESOLU-
TION
2-SIDE
REPORT TX
CONTRAST
(
).
LINE STATUS
SPEAKER
When you hear the fax reception tone
of the other machine, press the
[START] key ( ).
3
4
Dial the fax number of the receiving
machine.
2
Dialing with the numeric
keys
Press the [ ] key ( ) or [ ] key (
to select "1:SEND", and then press
the [ENTER] key.
)
Dialing with a Rapid Key
and press the [START]
01
10
02
11
03
12
04
13
05
14
key (
).
06
15
07
16
08
17
09
18
SHIFT
59
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HOW TO USE THE FAX FUNCTION
USING THE SEARCH KEY
If you do not remember the Rapid key or Speed Dial number in which you have stored a particular fax number, you
can search for the number by following the steps below:
Press the [SPEED/SEARCH] key
twice.
Press the [START] key ( ).
The original will be automatically
transmitted once the connection is
made.
1
4
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
REPORT TX
COST
STATUS
SPEAKER
Enter the first letter of the stored
name by pressing the appropriate
numeric key (the key below the
marked letter) until the letter appears
in the display.
If the name begins with a special
character or number, press [1] key.
2
3
If you do not remember
the first letter, go to Step
3 and scroll through the
list from the beginning.
Press the [ ] key ( ) or [ ] key (
to scroll through the names (numbers
if you pressed [0] key). Stop when the
desired name appears in the display.
)
REDIALING
You can send a fax to the number you last dialed, you can redialing it using the following procedure:
Press the [REDIAL/PAUSE] key.
Press the [START] key ( ).
1
2
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2E
REPORT T
CONTRAST
LINE STATUS
P
60
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IF THE MEMORY BECOMES FULL
WHILE SCANNING AN ORIGINAL
If the memory becomes full while scanning an original, "MEMORY FULL ERROR" will appear in the display and
scanning will stop.
If the memory becomes full while the first page is being scanned, scanning will stop and the transmission will be
canceled.
If the memory becomes full while scanning a page after the first page, scanning will stop. You can transmit the
pages that have already been scanned, or cancel the transmission and clear the pages from memory
Follow the steps below to transmit or clear the pages that have already been scanned.
1. The memory becomes full and scanning stops. "MEMORY FULL ERROR" appears in the display.
2. To clear the pages that have already been scanned and cancel transmission, press the [ ] key ( ) or [ ] key
(
) to select "2:CANCEL". To transmit the pages that have already been scanned, select "1:SEND XX?".
3. Press the [ENTER] key
The pages are cleared from memory. If you selected "1:SEND XX?" in step 2, the pages are automatically
transmitted.
Note
If you are using Quick On-line transmission (p.26), the pages that were scanned are automatically transmitted.
CANCELING (DELETING) A
STORED FAX JOB
4
This procedure is used to check and cancel a fax job that is waiting for transmission, such as an automatic recalling
job, a stored fax job, a remote transmission job, or a timer transmission job.
A stored fax job cannot be canceled while transmission of another job is in progress. Wait until transmission is
finished and then cancel the stored job.
Note
Follow the steps below to cancel (delete) a fax job:
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
until the job that you wish to cancel
appears in the display and press the
[CLEAR] key ( ).
)
1
3
The job to be canceled is
selected.
Press the [ ] key ( ) or [ ] key (
until "3:MEMORY STATUS" appears,
and then press the [ENTER] key.
)
2
Press the [ENTER] key.
4
5
Selection
The selected job is deleted.
"3:MEMORY STATUS"
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL] key ( ) to exit.
61
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RECEIVING FAXES
You can set the machine to one of three modes of reception, AUTO, MAN. , or A.M. (Answering Machine).
To select the reception mode, press the [RECEPTION MODE] key until the desired reception mode appears in the
display.
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
NOV 05 WED 8:20 AM
STAD-BY AUTO 100%
COVER
SHEET
RESOLU-
TION
2-SIDE
RET TX
CONTRAST
LINE STATUS
EAKER
USING AUTO MODE
Select AUTO mode when you only want to receive faxes on your telephone line. The machine will automatically
answer all calls and receive incoming faxes.
USING MAN. MODE
MAN. is the most convenient mode for receiving phone calls if you have an extension phone. To have true manual
mode, the machine must be set to not answer while in MANUAL mode (See "SETTING THE NUMBER OF RINGS
FOR MANUAL RECEPTION" (p.29)). You can also receive faxes; however, all calls must first be answered by
picking up the receiver on the extension phone or telephone connected to the same line.
USING A.M. MODE
Select this mode when an answering machine is connected to the machine and you want the answering machine to
answer all calls. This allows you to receive both voice messages and faxes when you are out.
62
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OPTIONAL RECEPTION SETTINGS
The machine has various optional settings for the reception of faxes.
TWO-SIDED RECEPTION
This function is used to print a received fax consisting of two or more pages of the same size on both sides of the
paper. Even if the pages are in different orientations, the pages are rotated appropriately to enable printing on both
sides of the paper.
Note
The two-sided reception function cannot be used when printing a transaction report or activity report.
To use this feature, follow this procedure:
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
Press the [CLEAR ALL] key ( ).
2
4
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "24:2-SIDED RX" appears, and
then press the [ENTER] key.
3
Selection
"24:2-SIDED RX"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF".
4
63
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HOW TO USE THE FAX FUNCTION
RECEIVE REDUCE
You may on occasion receive faxes that are larger than the paper loaded in the machine. To ensure that you do not
lose any part of the original, you should use the Receive Reduce function, which scales the fax to the printing paper
size.
In some cases the size or resolution of a received fax may not permit reduction. When this happens the fax will
be printed at full size and divided onto multiple sheets of paper.
Note
To use this feature, follow this procedure:
Press the [MENU] key.
Press the [ENTER] key.
1
5
6
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
Press the [CLEAR ALL] key ( ).
2
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "16:RCV REDUCE" appears, and
then press the [ENTER] key.
3
Selection
"16:RCV REDUCE"
Press the [ ] key ( ) or [ ] key (
)
4
to select "1:ON" or "2:OFF".
If you "2:OFF" (No
reduction) large faxes will
be printed on two sheets
of paper.
64
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WHEN USING MANUAL SENDING
AND RECEIVING
You need to use the [SPEAKER] key or an extension telephone to perform manual sending and receiving. For
information about connecting an extension telephone See "CONNECTING OTHER DEVICES" (p.12).
When the extension telephone rings,
pick up the handset and converse.
1
If the [SPEAKER] key is used to answer a call
you cannot converse.
You cannot use the [SPEAKER] key for fax
transmission/reception while copying is in
progress.
Note
When the handset is off hook or the
[SPEAKER] key is used, press the
[START] key ( ).
2
When there are originals in the RSPF, the
machine senses the presence of the originals and
displays the message.
MANUAL MODE
1:SEND, 2:RECEIVE
4
Press the [ ] key ( ) or [ ] key ( ) to
select "1:SEND" or "2:RECEIVE", and then press
the [START] key (
).
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Chapter 5
SPECIAL FUNCTIONS
5
MEMORY
Your machine has a memory area that can be used to store both incoming faxes and outgoing originals.
● Approximately 120 pages of average content can be held in memory for transmission. Less can be held if any of
the pages were scanned using fine or superfine resolution.
Substitute Reception into Memory
This is a back-up function that is automatically activated if your fax runs out of paper, the TD cartridge needs
replacement (See the Operation Manual.), or the paper jams.
The message "FAX RCVD IN MEMORY" will only appear in the display at the time the original is initially received
into memory. After reception is complete, one of the following messages, "NO XXX SIZE TRAY CHANGE TRAY
SETTING" "LOAD XX PAPER INTO TRAY XX" or "CLEAR PAPER JAM." will appear in the display. When you add
paper (and set the paper size), replace the TD cartridge, or clear the jam, the stored originals will automatically be
printed out.
• If you received originals in memory because the fax ran out of paper, be sure to add paper which is the same size
as the paper previously used. If not, the original print-out size may not match the size of the printing paper.
Take care that the remaining memory does not become 7% or you cannot receive any more faxes.
Note
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DATA TRANSFER
If there is a problem with the machine, you can use the Data Transfer function to have received faxes read into
memory and then sent to a different fax machine for printing.
This function is used when you cannot print received faxes, for example when the machine runs out of toner, or a
misfeed occurs.
To use this function, the fax number of the transfer destination machine must be programmed.
Your fax machine
Receiving fax machine
beep
FW. RX DATA
Enter the fax number of
the fax machine your
want to transfer the data to.
1=YES,
2=NO
Transferred faxes
are printed
Select data transfer mode
[Preparation]
Transfer is only possible when a received fax is being held in memory because printing was not possible. In this
case, "0:RX DATA TRANSFER" will appear in the display.
Note
Follow these steps to program the fax number of the transfer destination machine:
Press the [MENU] key.
Enter the fax number of the transfer
destination machine with the numeric
keys and press the [ENTER] key.
1
4
Enter the transferring fax
number (maximum 40
digits) by pressing the
numeric keys.
5
Press the [ ] key ( ) or [ ] key (
until "0:RX DATA TRANSFER"
appears, and then press the [ENTER]
key.
)
2
Enter the name of the transfer
destination with the numeric keys and
press the [ENTER] key.
5
Selection
"0:RX DATA TRANSFER"
Press the [ ] key ( ) or [ ] key (
until "2:FAX NUMBER" appears, and
then press the [ENTER] key.
)
3
Selection
"2:FAX NUMBER"
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SPECIAL FUNCTIONS
Follow these steps to use the fax transfer function:
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key (
)
2
until "0:RX DATA TRANSFER"
appears, and then press the [ENTER]
key.
Selection
"0:RX DATA TRANSFER"
Press the [ ] key ( ) or [ ] key (
until "1:DATA TRANSFER" appears,
and then press the [ENTER] key.
)
)
3
Selection
"1:DATA TRANSFER"
Press the [ ] key ( ) or [ ] key (
until "1:YES" appears, and then press
the [ENTER] key.
4
Selection
"1:YES"
The received fax is transferred.
To cancel the transfer, select "2:NO" and press the
[ENTER] key.
If "NOT STORED FW.#" appears:
The transfer destination number has not been
programmed. Program the number and then transfer
the fax.
If you set the data transfer mode, when data
Note
cannot be transferred because the other fax
machine was busy, or when the error
condition on your fax machine is corrected,
the data does not print out. To print the data,
turn off the power to the fax machine, then
turn it on again.
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TRANSMISSION RESERVATION
When your fax is busy receiving an original or transmitting an original from memory, you can "reserve" a
transmission by setting the original (either in the RSPF or on the document glass), reading it into memory, and
entering the fax number. Once the current operation is completed, your fax will automatically dial the number and
transmit the original saving you from having to wait.
When Using the RSPF:
When placing the Original on the Table:
Confirm that there are no originals on
Confirm that there are no original(s) in
the RSPF, and open the RSPF.
1
1
the document glass and that copying
is not in progress, then gently close
the RSPF.
Place the original face down on the
2
document glass. Align the original
according to the original scale in the
illustration below. (Line up the center
of the edge of the original with the
Adjust the original guides to the width
of your original.
2
(
) mark.)
Original
scale
Place the original face up and push it
gently into the RSPF. The top edge of
the original should enter the fax first.
3
mark
Gently close the RSPF.
3
Adjust the resolution
and/or contrast settings if
Original face up
desired.
5
Enter the number of the receiving
4
machine using one of the following
methods:
• Press a Rapid key.
When using the document glass, do not set
original(s) in the RSPF.
Note
• If you press a Rapid Key, the next step is not
necessary.
If needed, set the original size,
resolution, and contrast. (See
"DIALING AND TRANSMITTING"
(p.58))
The number will be dialed once the current
operation is completed, and transmission will
begin once the connection is made.
• Press the [SPEED/SEARCH] key and enter a
Speed Dial number.
4
5
• Enter a full number with the numeric keys.
Press the [START] key ( ) to scan
the page into memory. If you have
more than one original to read into
memory, place the next page, and
press the [START] key ( ) to read
each page.
Press the [START] key ( ) if you
entered a Speed Dial number or a full
number.
• The number will be dialed once the current
operation is completed, and transmission will
begin once the connection is made.
5
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BROADCASTING
This function allows you to send the same original to as many as 100 different locations with just one operation.
Once the original is loaded, it is scanned and stored in memory. The fax numbers you have entered are then
automatically dialed in succession, and the original is transmitted to each location.
beep
Recipient A
Your fax machine
Fax received
beep
Faxes sent
in order
Recipient B
Original is scanned
into memory
Select
broadcast sending
Fax received
beep
Recipient C
Fax received
Place the original face up and push it
gently into the original feeder tray.
Dial the numbers of the receiving
machines using one or more of the
following methods:
• Press one or more Rapid keys.
• Enter Speed Dial numbers with the numeric
keys.
1
2
3
Original face up
• Press one or more Group keys.
• Enter a number with the numeric keys.
Press the [ENTER] key.
4
5
Press the [BROADCAST] key.
To enter another fax number, return to step 3.
Adjust the resolution
and/or contrast settings if
desired.
SPEED/ BROAD- RECEPTION REDIAL/
Press the [START] key ( ).
Transmission will begin.
MEMORY
SEARCH CAST
MODE
PAUSE
COR
RESOLU-
TION
2-SIDE
REPORT TX
SHT
CONTRAST
LN
SPEAKER
Adjust the resolution and contrast settings
after the [BROADCAST] key has been
pressed.
Note
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SPECIAL FUNCTIONS
Broadcasting using a Group key
If the fax machines to which you want to broadcast have all been programmed into one Group key, you can perform
the broadcasting operation using the following simplified procedure. Refer to "STORING NUMBERS UNDER
GROUP KEYS" (p.44).
Place the original face up and push it
gently into the document feeder tray.
1
Adjust the resolution
and/or contrast settings if
Original face up
desired.
Press the appropriate Group key.
Transmission will begin.
2
If the memory becomes
full while the original is
being scanned,
"MEMORY FULL" will
appear in the display.
01
10
02
11
03
12
04
13
05
14
06
15
07
16
08
17
09
18
SHIFT
• Press the [START] key (
) to transmit the pages
that have been stored up to that point in memory.
• Press the [CLEAR ALL] key ( ) to cancel the entire
transmission.
5
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POLLING
Polling allows you to request another fax machine to send an original to your fax machine. In other words, the
receiving fax machine, not the transmitting fax machine, activates the transmission. You can use your fax to both
poll and be polled by others.
Serial polling can be used to poll multiple fax machines (maximum of 100) in a single operation.
POLLING
You can request that another fax machine send you the original that is set in that fax machine. You can perform a
polling operation at a scheduled time. (See "TIMER OPERATIONS" (p.78))
Polling fax
beep
Select polling
Fax received
sending
Other fax memory
polling
memory
Original is scanned
into memory
Original is set
Polling is approved
Follow these steps to use the polling function:
Press the [MENU] key.
Dial the number of the fax machine
you want to poll using one of the
following methods:
1
3
• Press a Rapid Key.
If you press a Rapid Key, the next step is not
necessary.
• Press the [SPEED/SEARCH] key and enter a
two-digit Speed Dial number.
• Enter the fax number with the numeric keys.
A group key can be pressed to perform
serial polling. Fax reception will take place in
the order that the destinations are stored in
the Group Key.
Press the [ ] key ( ) or [ ] key (
until "8:POLLING MODE" appears,
and then press the [ENTER] key.
)
Note
2
Selection
Press the [START] key ( ).
4
"8:POLLING MODE"
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SPECIAL FUNCTIONS
SERIAL POLLING
You can poll several fax machines one at a time with a single serial polling operation.
A maximum of 100 fax machines can be polled in one serial polling operation.
memory
Other fax A
memory
Original is scanned
into memory
Polling is approved
sending
Original is set
polling
Fax
received
beep
beep
Select serial polling
Polling fax
Fax received
sending
Next fax machine is polled
memory
Repeated for the
next fax machine
Other fax B
memory
Original is scanned
into memory
Polling is approved
Original is set
Follow these steps to use the serial polling function:
Press the [MENU] key.
Press the [ENTER] key.
1
4
5
5
Repeat steps 3 and 4
until all numbers have
been entered. After
entering the last number,
go to step 5.
Press the [ ] key ( ) or [ ] key (
until "9:SERIAL POLL MODE" appears,
and then press the [ENTER] key.
)
Press the [START] key ( ).
2
Selection
"9:SERIAL POLL MODE"
Dial the number of the fax machine
you want to poll using one of the
following methods:
3
• Press a Rapid Key or a Group Key.
• Press the [SPEED/SEARCH] key and enter a
two-digit Speed Dial number.
• Enter a fax number with the numeric keys.
• Press the [REDIAL/PULSE] key to enter the
last number dialed.
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SPECIAL FUNCTIONS
POLLING TRANSMISSION (MEMORY POLLING)
This function is used to transmit an original that has been scanned into memory to a fax machine that polls your fax
machine. If desired, polling fax machines can be restricted to machines whose fax numbers have been programmed
in your machine ("RESTRICTING POLLING MACHINES (POLLING SECURITY)" on page 76).
To let other fax machines poll your fax machine, the original to be transmitted must be scanned into memory and the
reception mode of your machine must be set to "Auto".
You can select whether polling transmission will take place once or repeatedly. If once is selected, the original that
was scanned into memory will be automatically deleted after polling transmission takes place. If repeated polling
transmission is selected, the original will remain in memory until it is deleted.
More than one original can be scanned into polling memory (all originals will transmitted when your machine is
polled).
Only one memory polling operation can be set up, and the polling machine must be capable of polling reception.
The original(s) in polling memory will be transmitted when a fax machine calls your fax machine and requests polling
transmission. Automatic fax reception is possible while your machine is on polling transmission standby.
Your fax
machine
Select memory polling
The original is read
into memory
Polling is
approved
Original is sent
from memory
polling
Polling fax
machine
beep
Select polling
Original is received
Setting up polling transmission:
Place the original in the RSPF or on the document glass and perform the following steps:
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select the number of times polling
)
1
3
transmission will take place and press
the [ENTER] key.
"1:TIME" or "2:REPEAT"
can be selected as the
number of polling
operations allowed.
Press the [ ] key ( ) or [ ] key (
until "7:MEMORY POLL MODE"
appears, and then press the [ENTER]
key.
)
2
Press the [START] key ( ).
4
Selection
"7:MEMORY POLL MODE"
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SPECIAL FUNCTIONS
Adding a original to polling memory:
Deleting originals from polling memory:
Use this procedure to add an original to another
original that has already been scanned into polling
memory. Place the original in the RSPF or on the
document glass and follow the steps below.
Follow the steps below to delete originals that have
been scanned into polling memory.
Press the [MENU] key.
Press the [MENU] key.
1
1
Press the [ ] key ( ) or [ ] key (
)
Press the [ ] key ( ) or [ ] key (
until "7:MEMORY POLL MODE"
appears, and then press the [ENTER]
key.
)
2
2
until "7:MEMORY POLL MODE"
appears, and then press the [ENTER]
key.
Selection
Selection
"7:MEMORY POLL MODE"
"7:MEMORY POLL MODE"
Press the [ ] key ( ) or [ ] key (
until "1:SET" appears, and then press
the [ENTER] key.
)
Press the [ ] key ( ) or [ ] key (
until "2:CLEAR" appears, and then
press the [ENTER] key.
)
3
3
5
Selection
Selection
"1:SET"
"2:CLEAR"
Press the [ ] key ( ) or [ ] key (
to select the number of times polling
transmission will take place and press
the [ENTER] key.
"1:TIME" or "2:REPEAT"
can be selected as the
number of polling
)
Press the [START] key ( ).
4
5
4
operations allowed.
Press the [START] key ( ).
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SPECIAL FUNCTIONS
RESTRICTING POLLING MACHINES (POLLING SECURITY)
If you wish to allow only specified fax machines to poll your fax machine, enable polling security and program the fax
numbers of the machines that are to be allowed to poll your machine. When this is done, polling will take place when
the fax number of the polling machine matches one of the fax numbers that have been programmed in your machine.
Up to 10 passcode numbers (fax numbers of machines that are allowed to poll your machine) can be programmed.
To enable polling security and program passcode numbers, see "Programming/deleting passcode numbers:" on page 77.
[Preparation]
[When polling]
Polling fax
beep
Enter the fax number
for your fax machine
Select polling or serial polling
Fax is received
sending
polling
numbers
match
Entered fax
number
Permitted fax
number
Enter the fax number of
fax machines you want
to allow to poll your fax
machine
These two numbers are compared
polling allowed
Fax being
polled
[Preparation]
Follow these steps to enable polling security:
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select "1:ON".
)
1
4
Selection
"1:ON"
To turn off polling security, select "2:OFF".
Press the [ENTER] key.
5
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
"4:USER PROGRAM"
Press the [CLEAR ALL] key ( ).
Press the [ ] key ( ) or [ ] key (
6
3
until "12:SECURITY SELECT"
appears, and then press the [ENTER]
key.
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"12:SECURITY SELECT"
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SPECIAL FUNCTIONS
Programming/deleting passcode numbers:
Press the [MENU] key.
Enter the passcode (fax number of the
machine to be allowed to poll your
machine) with the numeric keys and
press the [ENTER] key.
1
6
7
Press the [ ] key ( ) or [ ] key (
until "2:ENTRY MODE" appears, and
then press the [ENTER] key.
)
)
2
Press the [CLEAR ALL] key ( ).
Selection
Press the [CLEAR ALL]
key ( ) to exit.
"2:ENTRY MODE"
Press the [ ] key ( ) or [ ] key (
3
until "4:PASSCODE # MODE"
appears, and then press the [ENTER]
key.
Selection
"4:PASSCODE # MODE"
5
Press the [ ] key ( ) or [ ] key (
to select "1:SET" and press the
[ENTER] key.
)
4
Selection
"1:SET"
To delete a passcode number:
Select "2:CLEAR" and press the [ENTER] key.
Enter a two-digit number that will be
used to identify the passcode number.
5
To delete a passcode
number:
Enter the two-digit
number that identifies the
passcode number and
press the [ENTER] key.
The passcode is deleted.
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TIMER OPERATIONS
The timer function allows you to set a transmission or polling operation to be performed automatically at a time you
specify. Up to five transmission operations or polling operations can be set at any one time, and the times they will
be performed can be specified up to a week in advance.
You can use this function, for example, to take advantage of lower night time telephone rates without having to be
there when the operation is performed.
● For a timer transmission, scan the original into memory when you set the transmission. Scanning the original into
memory is convenient because you do not have to worry about original mix-ups or forgetting to load the original.
● If the memory becomes full while the original is being scanned, "MEMORY FULL" will appear in the display.
• Press the [START] key (
) to transmit the pages that have been stored up to that point in memory.
• Press the [CLEAR ALL] key ( ) to cancel the entire transmission.
Your fax machine
Recipient
beep
The scheduled
time arrives
• Select the recipient
-sending method
-time
• Select transmission
settings
Transmission
/reception
Transmission begins
Setting up a timer transmission job:
Press the [MENU] key.
Enter the time at which transmission
will take place with the numeric keys.
1
4
5
Enter two digits for the
hour and two digits for
the minute.
Press the [ ] key ( ) or [ ] key (
until "1:TIMER MODE" appears, and
then press the [ENTER] key.
)
)
Press the [ ] key ( ) or [ ] key (
to select "AM" or "PM" and press the
[ENTER] key.
)
2
Selection
"1:TIMER MODE"
Press the [ ] key ( ) or [ ] key (
to select "1:SET".
3
Selection
"1:SET"
To cancel a timer operation, select "2:CLEAR".
78
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SPECIAL FUNCTIONS
Press the [ ] key ( ) or [ ] key (
to select the day of the week and
press the [ENTER] key.
)
Enter the fax number of the other
6
7
8
9
machine using one of the following
methods:
• Press a Rapid key.
• Enter a Speed Dial number with the numeric
keys.
• Enter the fax number with the numeric keys.
Press the [ENTER] key.
Press the [ ] key ( ) or [ ] key (
to select the transmission mode and
press the [ENTER] key.
)
CANCELING A TIMER TRANSMISSION JOB
After a timer transmission job is set up, the job goes on standby until the specified time of transmission. If necessary,
the MEMORY STATUS function can be used to cancel a timer transmission job that is on standby ("CANCELING
(DELETING) A STORED FAX JOB" on page 61).
5
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ANTI JUNK FAX
You can avoid wasting fax paper by using the Anti Junk Fax function. This function blocks reception of faxes from up
to ten specified parties.
To turn the Anti Junk Fax feature on and off, use the following procedure:
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key (
until "5:ANTI JUNK FAX" appears, and
then press the [ENTER] key.
)
2
Selection
"5:ANTI JUNK FAX"
Press the [ ] key ( ) or [ ] key (
to select "1:ANTI JUNK SELECT" and
press the [ENTER] key.
)
3
Selection
"1:ANTI JUNK SELECT"
Press the [ ] key ( ) or [ ] key (
to select "1:ON" or "2:OFF" and press
the [ENTER] key.
)
4
Press the [CLEAR ALL] key ( ).
5
Press the [CLEAR ALL]
key ( ) to exit.
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SPECIAL FUNCTIONS
To store junk fax numbers, use the following procedure:
Press the [MENU] key.
Enter a two-digit number from 01 to 10
that will identify the anti junk number
and press the [ENTER] key.
1
5
Press the [ ] key ( ) or [ ] key (
until "5:ANTI JUNK FAX" appears, and
then press the [ENTER] key.
)
2
If you enter a two-digit number that already
has a fax number stored, "#xx
Note
STORED:CHANGE?" will appear. To
Selection
change the fax number that has been stored
under that 2-digit number, press the [
]
key ( ) or [ ] key ( ) to select "YES",
press the [ENTER] key, and enter the new
fax number.
"5:ANTI JUNK FAX"
Press the [ ] key ( ) or [ ] key (
to select "2:JUNK FAX #" and press
the [ENTER] key.
)
)
3
Enter the fax number with the numeric
keys and press the [ENTER] key.
6
7
Selection
"2:JUNK FAX #"
5
Press the [ ] key ( ) or [ ] key (
to select "1:SET" and press the
[ENTER] key.
4
Press the [CLEAR ALL] key ( ).
If you wish to store
another fax number,
return to step 5.
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"1:SET"
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SPECIAL FUNCTIONS
To clear junk fax numbers, use the following procedure:
Press the [MENU] key.
Press the [ENTER] key.
1
6
7
If you wish to store
another fax number,
return to step 5.
Press the [ ] key ( ) or [ ] key (
until "5:ANTI JUNK FAX" appears, and
then press the [ENTER] key.
)
2
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"5:ANTI JUNK FAX"
Press the [ ] key ( ) or [ ] key (
to select "2:JUNK FAX #" and press
the [ENTER] key.
)
)
3
Selection
"2:JUNK FAX #"
Press the [ ] key ( ) or [ ] key (
to select "2:CLEAR" and press the
[ENTER] key.
4
Selection
"2:CLEAR"
Press the numeric keys to enter the
5
two-digit number (01 to 10) that
identifies the fax number you wish to
delete.
When the two-digit
number is entered, the
stored fax number
appears.
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OPERATION IN COPY, PRINTER,
SCANNER, AND FAX MODES
Some operations cannot be performed simultaneously when the machine is being used in printer mode, copy mode,
scanner mode, and fax mode.
Copy
Printer
Scanner
Fax
Extension
phone
Copying Printing
Scanning
from a
Scanning Transmis- Reception
from a
Modes
sion
machine
computer
Copy
Key entry
Yes
No
Yes
No
No
No
Yes
No
No
No
Yes
No
Yes*1
Yes*1
Yes
Yes
Yes*2
Yes*2
Yes
Yes
Yes
Yes
Yes
Yes
No
During copying
Printing
Printer
Yes
No
No
Yes
No
Scanner
During scanning
Key entry
Yes
Yes
Yes
Yes*1
Yes
Fax
transmission
No
Yes
No
Yes
During direct
transmission
No
No
No
During scanning
No
Yes
Yes
No
No
Yes*1
No*3
Yes*4
No*3
Yes
No
During memory
transmission
Yes
Yes
Yes
Fax reception
During manual
reception
Yes
Yes
Yes
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No*3
Yes
No
No
Yes
No
During printing
of a received fax
Yes*2
No*3
No*3
During memory
reception
Yes
Yes
No*3
No*3
5
Extension phone
No
*1 Direct transmission and scanning are not possible.
*2 Manual reception and printing of a received fax are not possible.
*3 Only scanning is possible.
*4 Manual reception is not possible.
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Chapter 6
TROUBLESHOOTING
6
PRINTING OUT REPORTS
The machine is capable of printing a range of reports on faxing activities as well as various settings you have made.
The reports are described below.
1. TIMER LIST:
You can print a list of timer or dual access operations that are currently set.
P. 01
TIMER LIST
SEP-10-200X FRI 06:30 PM
TIMER MODE
FILE RESERVED
TYPE
RES. MSG BOX PAGES CVR.
RECEIVER
X
X
X
01
02
03
04
05
06
07
12:12 PM MON
XX:XX XX XXX
XX:XX XX XXX
XX:XX XX XXX
XX:XX XX XXX
XX:XX XX XXX
XX:XX XX XXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXXXXXXXX
XXX
X
XXX
XXX
XXX
XXX
XXX
XXX
XXX
XXX XXX XXX
XXX XXX XXX
XXX XXX XXX
XXX XXX XXX
XXX XXX XXX
XXX XXX XXX
XXX XXX XXX
XXX
X
XX
XX
XXX
XXX
XXX
X
MEMORY TX
FILE
TYPE
TYPE
RES. MSG BOX PAGES CVR.
RECEIVER
X
XXX
XXXXXX
XXXXXX
XXX
X
XX
X
XX
XX
X
XXX
XXX
X
REMOTE TX
#
RES. MSG
PAGES CVR.
TIMES
X
1
XXXX
XXXX
X
XXXX
2. ACTIVITY REPORT:
You can print out a list of faxes sent and received as well as the sender or recipient and the time of the
operation, etc.
P.01
ACTIVITY REPORT (SEND)
SEP-10-200X FRI 06:30 PM
#
DATE START TIME
RECEIVER
COM.TIME PAGES
TYPE/NOTE
FILE
XX
SEP-10
XX:XX PM
XX
X:XX:XX
XX
XXXXXXX
XXXXX
XXX
X:XX:XX
X:XX:XX
XX
XX
TOTAL
GRAND TOTAL
3. TELEPHONE # LIST:
You can print out a list of number stored in rapid dialing and speed dialing.
P. 01
TELEPHONE # LIST
SEP-10-200X FRI 06:30 PM
RAPID/SPEED #
RECEIVER'S FAX #
INTL TX SET RECEIVER'S NAME
RXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXX
XXXXXXXXXXXXXX
RXX
SXXX
4. GROUP LIST:
You can print out a list of group dialing numbers.
P.01
GROUP LIST
SEP-10-200X FRI 06:30 PM
#
GXX
GROUP NAME
XXXX
RECEIVER
RAPID
SPEED
#
#
:
:
XX
XXX
FAX
SPEED
FAX
#
:
:
:
XXXXXXXXXXXXXXXXXXXXX
XXX XXX
GXX
GXX
XXXX
XXXX
#
#
XXXXXXX
:
:
XXXXXXXX
XXXXXX
84
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TROUBLESHOOTING
5. PASSCODE LIST:
You can print a list of your fax information and polling security information.
PASSCODE LIST
SEP-10-200X FRI 06:30 PM
POLL SECURITY
SYSTEM
ID
XXXX
XXXX
01
#
#
XXXX
XXXX
02
03
04
05
06
07
08
09
10
PASSCODE
#
01
XXXXXXXXXX
XXXXXXXXXX
02
03
04
05
06
07
08
09
10
SENDER'S NAME
SENDER'S
FW. STA. NAME
FW. STATION
XXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXX
#
#
6. JUNK FAX # LIST:
Fax numbers designated as Anti Junk Fax numbers.
JUNK FAX# LIST
SEP-10-200X FRI 06:30 PM
ANTI JUNK FAX
#
#
01
02
10
X
XXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
6
85
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TROUBLESHOOTING
7. USER PROGRAM LIST:
Currently activated USER PROGRAM settings.
USER PROGRAM LIST
SEP-10-200X FRI 06:30 PM
MENU
#
ITEM
SETTING
DOC. GLASS SIZE
FIXED DOC. SIZE
RESO. PRIORITY
8.5x11
8.5x11
1
2
3
4
5
6
7
STANDARD
02TIME(S)
00TIME(S)
OFF
#OF RINGS AUTO RX
#OF RINGS MANUAL RX
AUTO LISTING
PRINT SELECTION
SEND
RCV
:
ERROR ONLY
BD : ALWAYS PRINTS
IMAGE ERROR ONLY
:
NEVER PRINTS
:
RECALL TIMES (BUSY)
RECALL TIMES (LINE ERROR)
RECALL INTERVAL (BUSY)
RECALL INTERVAL (LINE ERROR)
SECURITY SELECTION
FAX REMOTE NUMBER
REMOTE RECEPTION
FAX SIGNAL AUTO RECEIVE
AUTO RCV REDUCE
BEEP LENGTH
02TIME(S)
01TIME(S)
03MIN.
01MIN.
ON
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
5
ON
ON
ON
3SEC
MIDDLE
LOW
TONE
OFF
RINGER VOLUME
BEEPER VOLUME
DIAL MODE
DISTINCTIVE RING
INDEX PRINT
OFF
DATE&TIME FORMAT SET
TIME
DATE
OFF
:
12HOUR
:
MMDDYYYY
2-SIDED RX
24
Use the following procedure to print out reports:
Press the [REPORT] key.
Press the [ENTER] key.
1
3
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
REPORT TX
CONTRAST
LINE STATUS
SPEAKER
Press the [REPORT] key to select the
report that you wish to print.
2
SPEED/ BROAD- RECEPTION REDIAL/
MEMORY
SEARCH CAST
MODE
PAUSE
COVER
SHEET
RESOLU-
TION
2-SIDE
REPORT TX
CONTRAST
LINE STATUS
SPEAKER
86
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TROUBLESHOOTING
ACTIVITY REPORT AUTO LISTING
This setting is used to automatically print the Activity Report for transmissions and receptions. The Activity Report
will automatically print when information on a total of 50 fax transmissions and receptions accumulates. Once
information on 50 transmissions/receptions accumulates, the oldest transaction is deleted each time a new
transaction takes place.
Press the [MENU] key.
1
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
2
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "6:AUTO LISTING" appears, and
then press the [ENTER] key.
3
Selection
"6:AUTO LISTING"
6
Press the [ ] key ( ) or [ ] key (
to select "1:ON" and press the
[ENTER] key.
)
4
Selection
"1:ON"
To disable automatic printing, select "2:OFF" and
press the [ENTER] key.
Press the [CLEAR ALL] key ( ).
5
Press the [CLEAR ALL]
key ( ) to exit.
87
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TROUBLESHOOTING
PRINTING TRANSACTION REPORTS
The machine can be set to print a transaction report after each transmission, reception, and/or error. The printing
condition can be selected separately for three types of transaction reports: "TRANSMISSION LIST", "BROADCAST
LIST", and "RECEPTION LIST". For each type of report, select one of the following printing conditions:
"ALWAYS PRINT"......After each transmission, reception, or error.
"ERROR ONLY".........After an error only.
"NEVER PRINT" ........Never prints.
To set the machine to print transaction reports, follow these steps:
Press the [MENU] key.
Press the [ ] key ( ) or [ ] key (
to select the printing condition and
press the [ENTER] key.
)
1
2
5
6
The selections are as
follows:
1:ALWAYS PRINT
2:ERROR ONLY
3:NEVER PRINT
Press the [ ] key ( ) or [ ] key (
until "4:USER PROGRAM" appears,
and then press the [ENTER] key.
)
)
)
Press the [CLEAR ALL] key ( ).
Press the [CLEAR ALL]
key ( ) to exit.
Selection
"4:USER PROGRAM"
Press the [ ] key ( ) or [ ] key (
until "7:PRINT SELECTION" appears,
and then press the [ENTER] key.
3
Selection
"7:PRINT SELECTION"
Press the [ ] key ( ) or [ ] key (
to select the type of transaction report
and press the [ENTER] key.
4
The selections are as
follows:
1:TRANSMISSION
2:BROADCAST
3:RECEPTION
88
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TROUBLESHOOTING
Problem
Cause and solution
Page
The telephone line cord is not correctly connected to the
machine and the wall telephone jack.
Dialing cannot be done.
11
ç
Make sure the telephone line cord is securely connected.
The receiving machine is out of paper.
Check with the operator of the receiving machine.
-
-
ç
The receiving machine does not support the G3 standard.
ç Check with the operator of the receiving machine.
No transmission takes place.
An error is displayed.
ç Check the display of the machine.
90
If a blank sheet of paper is output together with a normally
received fax, the machine's paper size setting may be different
from the size of paper actually loaded in the machine.
ç Make sure that the paper size setting matches the size of paper
loaded in the machine.
Nothing is printed at the
receiving end.
29
-
Noise on the line may cause a distorted image. Try sending the
fax again, or make a copy on your machine and see if the copy
is distorted.
A distorted image is received at
the other end.
ç If the image is still distorted, consult the retailer or dealer where
you bought the machine.
The transmitting machine may be using a light contrast setting.
ç Ask the operator of the transmitting machine to send the fax using
a darker contrast setting.
The received original is faint.
Received images are distorted.
-
-
Noise on the line may cause a distorted image.
ç Ask the operator of the transmitting machine to send the fax
again.
Operation
Manual
(for general
information)
The TD cartridge may be running out of toner.
ç Replace the TD cartridge.
If your problem cannot be solved by carrying out the instructions in the Check and Remedy column above, please
contact your SHARP dealer.
Note
6
89
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MESSAGES AND SIGNALS
DISPLAY MESSAGES
Message
Cause and remedy
Page
FRONT OR SIDE COVER OPEN. The cover is open. Close the cover.
CLOSE COVERS.
See the
OPERATION
MANUAL
CLOSE THE SPF/RSPF COVER. The RSPF cover is open. Close the RSPF cover.
CLEAR PAPER JAM.
SPF/RSPF JAM.
MEMORY FULL
A paper misfeed has occurred. Remove the misfeed as
explained in "MISFEED REMOVAL". (See the OPERATION
MANUAL (for general information).)
(for general
information)
The memory is full.
61
29
The setting for the printing paper size is incorrect. Set it
correctly. In the area labeled "XXX," "8.5x11" "8.5x14" or "A4"
will appear.
NO XXX SIZE TRAY
CHANGE TRAY SETTING
TD cartridge empty.
TD cartridge not inserted.
TD cartridge or drum cartridge life expired.
See the
OPERATION
MANUAL
CAN NOT PRINT
(for general
information)
The paper has run out and the data is read into memory. Set it
correctly. In the area labeled "XXX," "8.5x11" "8.5x14" or "A4"
will appear.
NO XXX SIZE TRAY
-
-
LOAD DOCUMENT(S)
Set the original(s) in the machine.
AUDIBLE SIGNALS
Sound Type
Continuous tone
Continuous tone
Duration
Meaning
3 seconds
1 second
Indicates the end of transmission, reception, or line error.
Warning tone
90
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Chapter 7
APPENDIX
7
SPECIFICATIONS
Applicable telephone line
Public switched telephone network
Compression method
MH, MR, MMR, JBIG
Super G3, G3 (the machine can only send faxes to and receive faxes from
machines that support G3 or Super G3)
Transmission modes
Scanning method
CCD flatbed scanning
8 x 3.85 lines/mm (Standard)
8 x 7.7 lines/mm (Fine, Fine + Halftone)
8 x 15.4 lines/mm (Super Fine, Super Fine + Halftone)
Scanning resolution
(supports ITU-T standards)
Recording method
Transmission speed
Laser, electrostatic charge method
33.6 kbps
2.4 kbps Automatic fallback
2 seconds (Super G3 mode / 33.6 kbps, JBIG),
6 seconds (G3 ECM mode / 14.4 kbps, MMR)
Transmission time
Paper size
8-1/2"x11"(Letter), 8-1/2"x14"(Legal), or A4
11" max. (11" x 14" printing)
Effective recording width
Transmittable original size
When using the RSPF
Maximum 8-1/2" x 19.7" Minimum 8-1/2" x 5-1/2"
When using the document glass
Maximum 8-1/2" x 14.3"
Effective scanning width
Halftone transmission
11.7" maximum
256 levels
Contrast (exposure) adjustment
Light, Medium, Dark
Extension telephone connection Possible (1 telephone)
Combined total of 18 One-Touch Dial and Group keys; 100 Speed Dial
numbers; redialing (automatic)
Auto dialing
Timer transmission
Yes
Automatic document feeding
Memory capacity
Yes (30 pages)
2 MB
Error Correction Mode(ECM)
Yes
* As a part of our policy of continuous improvement, SHARP reserves the right to make design and specification
changes for product improvement without prior notice. The performance specification figures indicated are
nominal values of production machines. There may be some deviations from these values in individual machines.
91
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INDEX
A
F
Alarm beeps
Fax main menu ........................................................ 6
- Alarm beep volume.......................................... 19
- Length of alarm beeps ..................................... 18
Answering machine................................................. 47
- Answering machine backup............................. 48
- Quiet detect time.............................................. 47
Arrow keys ........................................................ 15, 16
Automatic dialing
- Group keys....................................................... 44
- Rapid key dialing.............................................. 41
- Speed dialing ................................................... 41
Fax setup
- Date and time.................................................. 22
- Daylight saving time setting ............................ 25
- Dial mode........................................................ 30
- Distinctive ringing............................................ 40
- HOW TO ENTER CHARACTERS .................. 20
- Index function.................................................. 35
- Number of recall times .................................... 31
- Number of rings for auto reception.................. 28
- Number of rings for manual reception............. 29
- Recall interval.................................................. 33
- Reception mode.............................................. 27
- Reception paper size ...................................... 29
- Remote reception............................................ 38
- Resolution priority ........................................... 36
- Transmission mode......................................... 26
- Your name and fax number............................. 21
B
Beep volume ........................................................... 16
Bypass tray paper guides........................................ 13
C
Clear numbers
- Group keys....................................................... 46
- Rapid key dialing.............................................. 43
- Speed dialing ................................................... 43
Connecting
H
Handles.................................................................. 13
- Other devices................................................... 12
- Telephone line cord ......................................... 11
Contrast................................................................... 54
Cover sheet............................................................. 55
I
Index function......................................................... 35
L
Line jack ................................................................. 13
D
List of fax functions .................................................. 6
Dialing
M
- Direct keypad dialing........................................ 58
- Rapid key dialing.............................................. 58
- Redialing.......................................................... 60
- Search.............................................................. 60
- Speed dialing ................................................... 58
- Using the [SPEAKER] key ............................... 59
Display .............................................................. 14, 16
Distinctive ringing.................................................... 40
Document glass ...................................................... 13
Memory .................................................................. 66
Message function ................................................... 56
Messages and signals............................................ 90
O
Operation panel...................................................... 13
Optional transmission settings
- Cover sheet..................................................... 55
- Message function............................................ 56
- Two-sided original........................................... 57
Originals ................................................................. 49
- Original size .................................................... 53
- Setting the original .......................................... 51
- Size and weight............................................... 49
- Two-sided original........................................... 57
- Unsuitable originals......................................... 50
E
Entering your name and fax number....................... 21
P
Paper output tray.................................................... 13
Paper output tray extension ................................... 13
Paper tray............................................................... 13
PC modem ............................................................. 37
Power cord ............................................................. 13
Power switch .......................................................... 13
Q
Quick reference guide .............................................. 3
92
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R
Receiving faxes....................................................... 62
- Receive reduce................................................ 64
- Two-sided reception......................................... 63
Reception mode
- A.M. mode.................................................. 27, 62
- AUTO mode............................................... 27, 62
- MAN. mode................................................ 27, 62
Remote reception.................................................... 38
Reports
- Group list.......................................................... 84
- Junk fax # list ................................................... 85
- Passcode list.................................................... 85
- Telephone # list................................................ 84
- Timer list .......................................................... 84
- Transaction reports.......................................... 88
- Transmissions activity report ..................... 84, 87
- User program list.............................................. 86
Resolution ............................................................... 54
Ringing volume ....................................................... 17
RSPF....................................................................... 13
- Document feeder cover.................................... 13
- Document feeder tray ...................................... 13
- Exit area........................................................... 13
- Original guides................................................. 13
- Reversing tray.................................................. 13
S
Specifications.......................................................... 91
Storing numbers
- Group keys....................................................... 44
- Rapid key dialing.............................................. 41
- Speed dialing ................................................... 41
T
TEL jack .................................................................. 13
Transmission mode
- Direct transmission .......................................... 26
- Memory transmission....................................... 26
Troubleshooting ...................................................... 89
93
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INDEX BY PURPOSE
Fax setup
Storing/settings
Connecting the telephone line cord......................... 11
Daylight saving time setting .................................... 25
Dial mode................................................................ 30
Distinctive ringing.................................................... 40
Entering your name and fax number....................... 21
How to enter characters.......................................... 20
Index function.......................................................... 35
Number of recall times ............................................ 31
Number of rings for auto reception.......................... 28
Number of rings for manual reception .....................29
Recall interval ..........................................................33
Reception mode ......................................................27
Reception paper size .............................................. 29
Remote reception.................................................... 38
Resolution priority ................................................... 36
Setting the date and time ........................................ 22
Transmission mode................................................. 26
Clear numbers
- Group keys...................................................... 46
- Rapid key dialing............................................. 43
- Speed dialing .................................................. 43
Contrast.................................................................. 54
Enter characters..................................................... 20
Original size ........................................................... 53
Resolution .............................................................. 54
Storing numbers
- Group key........................................................ 44
- Rapid key dialing............................................. 41
- Speed dialing .................................................. 41
Faxes, sending and receiving
Dialing
- Chain dialing .................................................... 59
- Direct keypad dialing ........................................58
- Redialing.......................................................... 60
- Speed dialing ................................................... 58
- Using the [SPEAKER] key ............................... 59
Receiving faxes....................................................... 62
- Manual receiving.............................................. 65
- Optional reception settings .............................. 63
Sending originals
- Dialing and transmitting ................................... 58
- Manual sending................................................ 65
- Optional transmission settings......................... 53
- Setting the original ........................................... 51
Special functions
Anti junk fax............................................................. 80
Broadcasting ........................................................... 70
Data transfer ........................................................... 67
Memory polling........................................................ 74
Polling ..................................................................... 72
Polling security........................................................ 76
Reservation............................................................. 69
Serial polling............................................................ 73
Timer operations ..................................................... 78
94
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NOTICE FOR USERS IN
CANADA
AVIS POUR NOS
UTILISATEURS AU CANADA
"NOTICE : This product meets the applicable Industry
Canada technical specifications."
AVIS : Le présent matériel est conforme aux
spécifications techniques applicables d’Industrie
Canada.
"NOTICE : The Ringer Equivalence Number is an
indication of the maximum number of devices allowed
to be connected to a telephone interface. The
termination on an interface may consist of any
combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not
exceed five."
Remarque : L'indice d'équivalence de la sonnerie
(IES) sert à indiquer le nombre maximal de terminaux
qui peuvent être raccordés
à
une interface
téléphonique. La terminaison d'une interface peut
consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices
d'équivalence de la sonnerie de tous les dispositifs
n'excède pas 5.
The REN of this equipment is indicated on the
copying machine.
L'indice d'équivalence de la sonnerie (IES) de cet
équipement est indiqué sur le copieur.
The registration number is indicated on the fax
printed circuit board and on the copying machine.
Le numéro d'enregistrement est indiqué sur la carte
à circuit imprimé du télécopieur et sur le copieur.
This Class B digital apparatus complies with Canadian
ICES-003.
Cet appareil numérique de la classe B est conforme à
la norme NMB-003 du Canada.
Sharp Electronics of Canada Ltd.
335 Britannia Road East,
Mississauga, Ontario, L4Z 1W9
Canada
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AL-1661CS
SHARP ELECTRONICS CORPORATION
Sharp Plaza, Mahwah, New Jersey 07430-1163.
www.sharpusa.com
PRINTED IN CHINA
Printed on 100% post-consumer recycled paper
2003L
KS➀
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TINSE1144QSZZ
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