Paper type: OK Prince Eco G100(55kg), Paper Thickness=80 µm // Pages in book=84 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 4.200000 mm
Operating Instructions
<Basic Features>
Getting Started
Faxing
1
2
3
4
Registering
Troubleshooting
Type for 3725/F9103/LF310/3310L
Printed in China
For safety, please read this manual carefully before you use this product and keep it handy
for future reference.
UE USA H555-8600
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StellaF1EN-3_FM.book Page i Monday, November 12, 2001 11:38 AM
TABLE OF CONTENTS
NOTICE........................................................................................................ 1
Safety Information.......................................................................................... 3
Safety During Operation .............................................................................. 3
Important Safety Instructions.................................................................... 5
Grounding ...................................................................................................... 5
Important Safety Instructions ......................................................................... 5
Caution ........................................................................................................ 5
Positions of Labels and Hallmarks for
RWARNING and
RCAUTION ... 6
ENERGY STAR Program............................................................................ 7
Energy Saving Modes.................................................................................... 8
Recycled Paper ........................................................................................... 9
How to Read this Manual......................................................................... 10
Symbols ....................................................................................................... 10
Manuals for This Machine........................................................................ 11
Basic Features (this manual) ....................................................................... 11
Advanced Features...................................................................................... 11
1.Getting Started
Guide to Components.............................................................................. 13
Front View.................................................................................................... 13
Side View ..................................................................................................... 14
Control Panel ............................................................................................ 15
Starting the Machine ................................................................................ 17
Turning On the Power.................................................................................. 17
Turning Off the Power.................................................................................. 17
Reading the Display ................................................................................. 18
Reading the Display and Using Keys........................................................... 18
Standby Display ........................................................................................... 18
Communication Display ............................................................................... 19
Display Prompts........................................................................................... 19
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StellaF1EN-3_FM.book Page ii Monday, November 12, 2001 11:38 AM
2.Faxing
Transmission Modes................................................................................ 21
Switching between Memory Transmission and Immediate Transmission.... 22
Setting Originals....................................................................................... 23
Loading Originals in the Document Feeder.................................................. 24
Original Sizes Difficult to Detect................................................................... 24
Memory Transmission ............................................................................. 25
Canceling a Memory Transmission ........................................................ 27
Before the Start Key is Pressed................................................................... 27
While the Original is Being Scanned............................................................ 27
During Transmission .................................................................................... 27
While the Original is Awaiting Transmission ................................................ 28
Immediate Transmission ......................................................................... 29
Canceling an Immediate Transmission.................................................. 31
Before the Start key is Pressed.................................................................... 31
After the Start key is Pressed....................................................................... 31
Scan Settings............................................................................................ 32
Resolution .................................................................................................... 32
Original Type................................................................................................ 33
Dialing........................................................................................................ 34
Entering Numbers Directly ........................................................................... 34
Pause......................................................................................................... 35
Tone........................................................................................................... 35
Using Quick Dials......................................................................................... 35
Using Speed Dials........................................................................................ 36
Using Groups ............................................................................................... 37
When Specifying a Group with a Quick Dial.............................................. 38
When Specifying a Group with the Group key........................................... 38
Reception Modes...................................................................................... 39
Selecting the Reception Mode ..................................................................... 39
3.Registering
Own Name/Fax Header/Own Fax Number.............................................. 41
Registering................................................................................................... 42
Editing ......................................................................................................... 44
Deleting........................................................................................................ 45
Quick Dial.................................................................................................. 46
Registering .................................................................................................. 46
Editing ......................................................................................................... 48
Deleting ....................................................................................................... 49
Quick Dial Key Label (Dial label).................................................................. 50
Label paper................................................................................................ 51
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Speed Dial................................................................................................. 52
Registering .................................................................................................. 52
Editing .......................................................................................................... 54
Deleting ....................................................................................................... 55
Groups....................................................................................................... 57
Registering .................................................................................................. 57
Editing .......................................................................................................... 60
Editing a Group Name ............................................................................... 60
Adding a Fax Number to a Group.............................................................. 61
Deleting........................................................................................................ 63
To delete a destination from a group......................................................... 63
To delete an entire group........................................................................... 65
Entering Characters ................................................................................. 67
Available Characters.................................................................................... 67
Keys ............................................................................................................. 67
How to Enter Characters.............................................................................. 68
4.Troubleshooting
Loading Paper in the Main Paper Tray .................................................. 69
Adjusting Volume..................................................................................... 70
Clearing Original Jams ............................................................................ 72
Clearing a Copy, Fax, or Print Jam......................................................... 73
Inside the Machine....................................................................................... 73
Error Messages......................................................................................... 74
When the Receive File Indicator is Lit.................................................... 76
Solving Problems ..................................................................................... 77
INDEX......................................................................................................... 78
iii
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iv
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StellaF1EN-3_FM.book Page 1 Monday, November 12, 2001 11:38 AM
NOTICE
R CAUTION:
Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
Note to users in the United States of America
-Notice:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
-Warning
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
1
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Note to users in Canada
-Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
-Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-
ada.
-Notice about the Telephone Consumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine unless
such message clearly contains in a margin at the top or bottom of each transmit-
ted page or on the first page of the transmission, the date and time it is sent and
an identification of the business, other entity, or other individual sending the
message and the telephone number of the sending machine or such business,
other entity or individual. This information is transmitted with your document
by the TTI (Transmit Terminal Identification) feature. In order for you to meet
the requirement, your machine must be programmed by following the instruc-
tions in the accompanying Operation Manual. In particular, please refer to the
chapter of Installation. Also refer to the TTI (Transmit Terminal Identification)
programming procedure to enter the business identification and telephone
number of the terminal or business. Do not forget to set the date and time.
Thank you.
For this machine, TTI is called FAX HEADER.
2
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StellaF1EN-3_FM.book Page 3 Monday, November 12, 2001 11:38 AM
Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and never use an ex-
tension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manu-
al.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner cartridge in accordance with the local regu-
lations.
3
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StellaF1EN-3_FM.book Page 4 Monday, November 12, 2001 11:38 AM
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner cartridge out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise an injury might occur.
• Our products are engineered to meet high standards of quality and function-
ality, and we recommend that you use only the expendable supplies avail-
able at an authorized dealer.
4
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StellaF1EN-3_FM.book Page 5 Monday, November 12, 2001 11:38 AM
Important Safety Instructions
Grounding
In order to prevent potentially hazardous electrical shock, provide means of
connecting to the protective grounding conductor in the building, wiring those
grounding conductors of power cable and 3 pins plug.
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ-
ing the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for pos-
sible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-
former aux ègrlements pertinents quant à l'élimination des piles.
Conserver ces instructions.
5
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StellaF1EN-3_FM.book Page 6 Monday, November 12, 2001 11:38 AM
Positions of Labels and Hallmarks for
RWARNING and RCAUTION
This machine has labels and hallmarks for RWARNING,RCAUTION at the
positions shown below. For safety, please follow the instructions and handle the
machine as indicated.
The inside of the machine becomes very hot. Do not touch the inside. Doing so
could result in a burn.
A
6
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StellaF1EN-3_FM.book Page 7 Monday, November 12, 2001 11:38 AM
ENERGY STAR Program
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental is-
sues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equip-
ment by means of energy-saving features, such as Low-power mode.
• Low-power Mode
At the factory, this fax machine is set to enter the low power mode after no op-
eration takes place for more than 5 minutes. To exit the low power mode, press
the {Energy Saver/Clear Modes} key. The machine starts printing in about 40 sec-
onds in the Energy Saving Standby mode, or in about 30 seconds in the Fax
Standby Mode.
❖ Specification
Low-power mode
Power Consumption
Default Time
1.2W
5 minutes
7
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StellaF1EN-3_FM.book Page 8 Monday, November 12, 2001 11:38 AM
Energy Saving Modes
Energy Saving mode enables you to avoid using unnecessary power and econo-
mize on electricity. Although we recommend you use this mode from the view-
point of environmental consciousness, you can also turn it off.
When you install this machines for the first time, Energy Saving mode is turned
on by default.
Two types of Energy Saving mode are available:
• Fax Standby: Use when you receive faxes regularly.
• Energy Saving Standby: Use when you wish to economize on power con-
sumption.
Choose the one that best suits your circumstances.
Even though the operation panel display goes out in Energy Saving mode, Indi-
cators that flash or light during communication or reception still work. When the
Receive File indicator lights, exit Energy Saving mode and take the appropriate
action.
Energy Saving Status
Mode Type
How long before
you can print after
exiting Energy Sav-
ing mode
Power
consumption
Fax Standby
Display turns off
Within about
30 seconds
40W
The machine maintains the heating
roller temperature at half the full tem-
perature; warm up takes less time.
(Heater half cool)
Energy Saving Display turns off
Standby
Within about
40 seconds
1.2W
The machine lets the heating roller cool
to room temperature; warm-up takes
longer.(Heater off)
You can turn Energy Saving mode on or off with User Parameter. When the ma-
chine is shipped, Energy Saving Standby is selected on.
The machine enters Energy Saving mode when:
• Nobody uses the machine for about 5 minutes (the machine automatically en-
ters Energy Saving mode)
• The user holds down the Energy Saver key for about 2 seconds.
To exit Energy Saving mode:
• In Energy Saving Standby mode, press the Energy Saver key.
• In FAX Standby mode, press any key.
• Set a document.
• Pick up the optional handset or the external telephone handset.
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StellaF1EN-3_FM.book Page 9 Monday, November 12, 2001 11:38 AM
Note
❒ When you load paper in Energy Saving mode, no error will be displayed even
if the cassette is not pushed right in.
❒ After loading paper, press the Energy Saver key and check that "READY” is
shown on the display.
The Manual Receive indicator goes out in Energy Saving mode even if Manual
Receive is turned on.
Reception in Energy Saving mode
In Energy Saving mode, documents that have been stored in memory are still
sent and the machine can still receive messages.
When a message is received in Energy Saving mode, the machine prints it and
returns to Energy Saving mode.
Limitation
It is not possible to enter Energy Saving mode when an original is set.
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representa-
tive for recommended paper.
9
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StellaF1EN-3_FM.book Page 10 Monday, November 12, 2001 11:38 AM
How to Read this Manual
Symbols
The following set of symbols is used in this manual.
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{
}
Keys built into the operation panel of the machine.
10
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StellaF1EN-3_FM.book Page 11 Monday, November 12, 2001 11:38 AM
Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖ Chapter 1 Transmission Options
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖ Chapter 2 Job Information
Explains about erasing a fax message stored in memory and checking the con-
tents of any files in memory.
❖ Chapter 3 Other Transmission Features
Explains about useful features for transmission. You can find out about dial-
ing numbers easily.
❖ Chapter 4 Reception Features
Explains about reception features. You can find out about screening out mes-
sage from anonymous senders.
❖ Chapter 5 Copying
Explains about copying operations and functions.
❖ Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for User Function
Key and setting the Date and Time.
❖ Chapter 7 Key Operator Settings
Explains about functions the key operator handles . You can find out how to
change the user parameter settings.
❖ Chapter 8 Solving Operation Problems
Explains about things you should do when an Error Report is printed and
power is turned off.
11
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StellaF1EN-3_FM.book Page 12 Monday, November 12, 2001 11:38 AM
❖ Chapter 9 Maintaining Your Machine
Explains about changing the paper size in the paper trays, cleaning the scan-
ner and so on.
❖ Chapter 10 Installation
Explains about installation considerations, connecting to a telephone line,
and connecting the power.
❖ Chapter 11 Appendix
You can check the specifications for this machine.
12
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StellaF1EN-3_FM.book Page 13 Monday, November 12, 2001 11:38 AM
1. Getting Started
Guide to Components
Front View
1. ADF Cover
6. Front Cover
Cover for the document feeder (ADF).
Open this cover when changing the toner
cassette and the photo conductor unit in-
side the machine.
2. Release Button
Push this button to open the document
feeder.
7. Main Paper Tray
Load paper here.
3. Document Feeder (ADF)
Originals will be fed automatically.
8. Paper Tray Unit (Option)
You can load more paper here.
4. Output Tray
Received fax messages and copies are
stacked here.
9. Lower Right Cover
Open this cover to remove jammed paper
fed from the optional paper tray unit.
5. Control Panel
Operate the machine using keys and
watching the display on the Control Pan-
el.
10. Bypass Tray
A fax message can be printed, and the
original is copied on the paper placed
here.
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StellaF1EN-3_FM.book Page 14 Monday, November 12, 2001 11:38 AM
Getting Started
11. Right Cover
Open this cover to remove jammed paper
fed from the paper tray.
13. Original Tray
Place originals here for sending a fax and
copying.
12. Original Output Tray
Scanned originals are stacked here.
14. Original guide
Adjust the original guide to match the
size of the originals.
1
Side View
1. Output tray guide
4. G3 Line Connector
5. External Telephone Connector
6. Memory Card Slot
Insert an optional memory card here.
Pull out and raise the end fence to sup-
port large papers.
2. Power Switch
The power switch turns your machine on
and off.
7. Ventilation hole
Prevents overheating. Do not obstruct
the ventilation hole by placing an object
near it. If the machine overheats, a fault
might occur.
3. Handset (Option)
This permits voice communication.
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StellaF1EN-3_FM.book Page 15 Monday, November 12, 2001 11:38 AM
Control Panel
Control Panel
1
1. User Function keys
6. Add Toner indicator
Each of these can be programmed for
rapid access to frequently used functions.
Blinks when toner is about to runout and
lights continuously when toner has run
out.
❖ Functions Programmed by Default
7. Load Paper indicator
Lights when a paper tray is empty or the
paper tray is not fully inserted.
Key
F1
Function
Print Journal
FAX Header Print
TX Result Report
Group Dial
8. 0 1 keys
Press to move the cursor or select func-
tions.
F2
F3
F4
9. Receive File indicator
Lights when a message has been received
into memory.
F5
Dial Option
2. {Trans. Option} key
Press to change the transmission option
settings. The indicator lights when op-
tion settings are changed.
10. {OK} key
Press to answer " Yes " to a question dis-
played on the display.
3. {Job Information} key
11. {Speed Dial} key
Press to search for information on a spe-
cific job.
Press to select a Speed Dial.
12. {Pause/Redial} key
Pause: Inserts a pause when you are dial-
ing or storing a fax number. A pause can-
not be inserted as the first digit.
Redial: Press to redial one of the last ten
numbers.
4. LCD display
This guides you through tasks and in-
forms you of the machine status. A mes-
sage appears here.
5. {Cancel} key
Press to cancel an operation or return to
the previous display.
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StellaF1EN-3_FM.book Page 16 Monday, November 12, 2001 11:38 AM
Getting Started
13. {On Hook Dial} key
Use to dial a number from the numeric
keypad without having to lift the hand-
set.
22. Status Indicators
These indicators keep you informed
about the current status of the unit.
•
hAlarm
When the alarm indicator flashes,
check the display and read the mes-
sage to identify the problem (such as a
paper jam or open cover).
14. {Energy Saver/Clear Modes} key
1
Energy Saver: Hold down 2 seconds to
select or deselect energy saver mode.
When the machine is not used for a fixed
period, the machine goes into energy sav-
er mode automatically.
•
0Communicating
Lights during fax transmission or re-
ception.
Clear Modes: Press to clear any selected
settings and return the machine to its pre-
vious condition.
23. {Memory Trans.} key
Press this key to switch between Memory
Transmission and Immediate Transmis-
sion modes.
When the indicator is not lit, Immediate
Transmission is selected, and when the
indicator is lit, Memory Transmission is
selected.
15. {Copy} key
Press to copy the original currently load-
ed in the feeder.
16. Quick Dial keys
Use to dial numbers with a single touch
or to enter letters and symbols. Also use
for the Group Dial function.
24. Number keys
Use to dial fax numbers or enter the num-
ber of copies.
17. Quick Dial Key Flip Plate
Flip down to access Quick Dials {01} to
{15}, and flip up to access Quick Dials
{16} to {30}.
25. {Start} key
Press to start all tasks.
26. {Clear/Stop} key
Clear: Deletes one character or digit.
Stop: Interrupts the current operation
(transmission, scanning, copying or
printing).
Note
❒ Make sure the plate is flat against the
control panel.
18. {User Tools} key
Press to enter User Tools mode. These
tools allow you to customize the default
settings.
19. {Help} key
Press the Help key when you want to
print a help list.
20. {Resolution} key
Press to switch between Standard, Auto,
Detail and Fine. When the indicator is
not lit, Standard is selected.
21. {Halftone} key
Select halftone when faxing or copying
photographs or illustrations with fine
gradations. Also can be used for color
originals.
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StellaF1EN-3_FM.book Page 17 Monday, November 12, 2001 11:38 AM
Starting the Machine
Starting the Machine
To start the machine, turn on the
power switch.
Turning Off the Power
1
Note
Important
❒ This machine automatically enters
Energy Saver mode if you do not
use the machine for a while.
❒ Make sure that 100% is shown on
the Fax standby display before you
turn off the power switch or you
unplug the power cord. Fax files
programed in memory will be de-
leted 12 hours or more after you
turn off the power switch or you
unplug the power cord. The stor-
age time might be shorter if the
surrounding temperature is low or
the machine has been on for less
than a week.
Turning On the Power
A Confirm that the power cord is
plugged into the outlet firmly.
B Turn on the power switch.
❒ Fax files programmed in memory
will not be deleted while the op-
tional memory card is installed.
When you install the memory card
to the machine, make sure that
100% is shown on the display and
turn off the power switch.
A Turn off the power switch.
17
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StellaF1EN-3_FM.book Page 18 Monday, November 12, 2001 11:38 AM
Getting Started
Reading the Display
The machine status and instructions are shown on the display.
1
Note
❒ This machine automatically returns to the standby display if you do not use
the machine for a certain period of time. You can select the period in Fax Reset
Timer. See p.64 “Setting the Fax Reset Timer”, <Advanced Features> .
Reading the Display and Using Keys
A Display for the machine status or currently selected function.
B Display for the messages.
Items which can be selected or specified.
C Display for items which can be selected.
Note
❒ Press 0 or 1 to display another function on the LCD display or move the
brackets to select another values.
❒ Press the {OK} key to set a selected function or entered value, and return
to the previous display.
❒ Press the {Cancel} key to cancel the selected function or entered value, and
return to the previous display.
Note
Standby Display
❒ To return the machine to standby
display, do one of the following:
While the machine is in standby dis-
• If you have set the original and
have not pressed the {Start}
key, remove the original.
play (immediately after it is turned on
or after the {Cancel} key is pressed),
the following display is shown.
• If you have not set an original,
press the {Cancel} key.
• If you are in User Tools mode,
press the {User Tools} key or the
{Cancel} key.
18
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Reading the Display
Communication Display
Display Prompts
While the machine is communicating,
the status is displayed.
Depending on the situation, the ma-
chine will show various prompts on
the display.
1
❖ Display during Memory Transmission
or Reception:
❖ Instructions and Requests
The destination's name or fax
number appears on the top of the
LCD display.
❖ Questions
Note
❒ Even when the machine is send-
ing or receiving a fax message
from/into memory, you can
still scan the next original into
memory.
❖ Selections
❖ Immediate Transmission:
❖ Status
19
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Getting Started
1
20
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2. Faxing
Transmission Modes
There are two types of transmission.
❖ Immediate Transmission
The machine dials immediately,
and transmits the fax while scan-
ning.
It is convenient when you would
like to send a document immedi-
ately, and would like to check
whether you have successfully
connected with the other party's
fax machine.
❖ Memory Transmission
When a fax document is stored in
memory, then transmission starts
automatically.
This makes it convenient when
you would like to take documents
back in a hurry.
You can send the same message to
more than one destination in a sin-
gle operation. This technique is re-
ferred to as Broadcasting.
A fax document is not stored in
memory.
Receiver
Transmitter
(This machine)
Transmitter (This machine)
Receiver
Receiver
Receiver
GDRH240E
GDRH230E
Important
❒ If there is a power failure, the pow-
er switch is turned off, or the plug
is pulled out for a certain period of
time, all documents stored in
memory are deleted. As soon as
power is restored, the Power Fail-
ure Report is printed to help you
identify deleted documents. See
p.103 “Power Failure Report”,
<Advanced Features> .
21
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Faxing
Switching between Memory
Transmission and Immediate
Transmission
Press the {Memory Trans.} key to
switch between Memory Transmis-
sion and Immediate Transmission.
When the indicator of the {Memory
Trans.} key is not lit, Immediate
Transmission is selected. When the
indicator of the {Memory Trans.} key is
lit, Memory Transmission is selected.
2
Note
❒ You can set whether the machine is
in Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
with the User Parameters (Switch
00 Bit 6). See p.85 “User Parame-
ters”, <Advanced Features> .
❒ You can set whether the Transmis-
sion mode returns to the default
mode after each transmission with
the User Parameters (Switch 01 Bit
7). See p.85 “User Parameters”,
<Advanced Features> .
22
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Setting Originals
Setting Originals
You can set your originals in the Doc-
ument Feeder.
Note
❒ When sending a fax, the image
output at the other end depends on
the size and direction of paper
used in the receiver's terminal. If
the receiver does not use paper of
the same size and direction as that
of the original, the fax image size
may be reduced on output,
trimmed at the both edges, or di-
vided into two or more sheets.
When sending an important origi-
nal, we recommend that you ask
the receiver about the size and di-
rection of the paper used in their
terminal.
❖ How to set A4, B5, A5, 51/2"×81/2",
81/2"×11, 81/2"x14" and 8"x13" size
originals
2
❒ Make sure that all ink, correcting
fluid, etc., has completely dried be-
fore setting your original. If it is
still wet, the scanner will be
marked and those marks will ap-
pear on the received image.
❖ How to set A5 and 81/2"× 51/2"size
originals
❒ You can set the original any time
up until you press the {Start} key.
23
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Faxing
Note
Loading Originals in the
Document Feeder
❒ Set the originals gently.
Reference
Use the Document Feeder to scan in a
stack of originals in one operation.
The Document Feeder can handle sin-
gle-sided originals.
For details about unsuitable
originals, see p.127 “Originals
unsuitable for the Document
Feeder (ADF)”, <Advanced Fea-
tures> ”.
2
Note
❒ The maximum document length is
600mm (23.7”) with manual assis-
tance.
Original Sizes Difficult to
Detect
❒ Place all the originals to be sent in
a single stack.
The machine finds it difficult to detect
the size of the following kinds of orig-
inals.
❒ Do not open the Document Feeder
while it is scanning the originals or
your document could be jammed.
• Originals with index tabs, tags, or
projecting parts
❒ If an original jams, press the
{Clear/Stop} key, and then remove
the original carefully.
• Transparent originals, such as
OHP transparencies or translucent
paper
❒ If your original is bent or folded,
flatten it before you set it.
• Dark originals with many charac-
ters or drawings
Reference
• Originals which partially contain
For information about the sizes
and number of originals that can
be placed in the Document Feeder,
see p.127 “Originals”, <Advanced
Features> .
solid printing
• Originals which have solid print-
ing at their edges
A Adjust the document guide to
match the size of your originals.
Align the edges of your originals
and stack them in the Document
Feeder face up. Adjust the docu-
ment guide to match the size of
the originals again.
24
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Memory Transmission
Memory Transmission
Memory Transmission is convenient
because:
Note
❒ Maximum number of Memory
• Fax documents can be scanned
much more quickly. Your scanned
document is stored in the memory,
and then sent automatically,
meaning you do not have to wait
for your document to send.
Transmission files: 140
❒ Maximum number of destinations
per Memory Transmission: 140
2
❒ Combined total number of desti-
nations that can be stored: 300
❒ The theoretical maximum number
of destinations you can enter with
the number keys is 69, but this will
depend on the amount of memory
currently available.
• While your fax document is being
sent, another user can operate the
machine (people do not have to
wait long to use the fax machine).
• You can send the same document
to more than one place with the
same operation. (Broadcasting)
❒ The number of pages that you can
store in memory depends on the
original images and the scan set-
tings. You can store up to 240 stan-
dard pages (ITU-T #1 chart,
Resolution: Standard, Original
Type: Text).
• There are two kinds of Memory
Transmission: Parallel and Nor-
mal. See p.31 “Parallel Memory
Transmission”, <Advanced Fea-
tures> .
❒ You can set whether the machine
returns to the default transmission
mode after every transmission
with the User Parameters. See p.85
“User Parameters”, <Advanced Fea-
tures> (Switch 01, Bit 7) .
Important
❒ If there is a power failure (power
switch is off) or the plug is pulled
out for a certain period of time, all
the files stored in memory are de-
leted. As soon as the power switch
is turned on, the Power Failure Re-
port is printed to help you identify
deleted files. See p.103 “Power
Failure Report”, <Advanced Fea-
tures> .
A Make sure that the Memory
Transmission indicator is lit.
Limitation
❒ If memory is full (0% appears on
the display), Memory Transmis-
sion is disabled. Use Immediate
Transmission instead.
If it is not lit, press the {Memory
Trans.} key.
25
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Faxing
B Set the original.
E Press the {Start} key.
Note
❒ Do not open the Document
Feeder while it is scanning in
originals.
Reference
p.23 “Setting Originals”
2
C Select any scan settings you re-
quire. See p.32 “Scan Settings”.
D Dial. If you wish to send the same
message to more than one desti-
nation, press the {OK} key, and
then dial another destination. Re-
peat this step for all destinations.
The machine starts scanning the
original.
The machine calls the destination.
The name or fax number which is
programmed as the Own Name or
Own Fax Number at the other end
is shown on the top of the display.
If you make a mistake, press the
{Clear/Stop} key, and then enter the
correct number again.
Reference
Note
p.41 “Own Name/Fax Head-
er/Own Fax Number”
❒ When specifying a destination
using a Quick Dial, the destina-
tion is added even if you did not
press the {OK} key.
Reference
p.34 “Dialing”
After transmission, the machine
will return to standby display.
26
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Canceling a Memory Transmission
Canceling a Memory Transmission
Before the Start Key is
Pressed
During Transmission
Use this procedure to cancel a trans-
mission after the original has been
scanned.
A Press the {Energy Saver / Clear
2
Modes} key.
Note
❒ If transmission finishes while you
are carrying out this procedure, it
will not be canceled.
❒ If you cancel a message while it is
being sent, transmission is halted
as soon as you finish this proce-
dure. However, some pages of
your message may have already
been sent and will be received at
the other end.
Note
A Press the {Job Information} key,
and confirm that " 1. Cancel TX /
RX " is displayed.
❒ When you have already set the
original, you can also cancel the
transmission by removing the
original from the machine.
While the Original is Being
Scanned
A Press the {Clear/Stop} key.
The Information menu is shown.
B Press the {OK } key.
The machine will stop storing the
original and the data will not be
sent.
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Faxing
C Display the file you want to de-
A Press the {Job Information} key,
and confirm that "1. Cancel TX /
RX" is displayed.
lete.
Enter the file number with the
number keys, or search using 0 or
1.
2
D Press the {OK} key.
E Press 0 or 1 to select " Yes "
F Press the {OK} key.
B Press the {OK} key.
C Display the file you want to de-
lete.
The file is erased, and the machine
will return to standby display
Enter the file number with the
number keys, or search using 0 or
1.
While the Original is Awaiting
Transmission
Note
If you are unable to find the file, it
has already been sent.
❒ Pages already being sent to the
destination cannot be canceled,
even if you cancel the transmis-
sion. The transmission may be sent
before you can cancel it, even if
you start canceling the transmis-
sion before it is fully sent.
D Press the {OK} key.
E Press 0 or 1 to select " Yes ”.
F Press the {OK} key.
The file is erased, and the machine
will return to standby display
28
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Immediate Transmission
Immediate Transmission
Immediate Transmission is conve-
B Set your original.
Reference
nient when:
• You wish to send a document im-
mediately as it is scanning.
p.23 “Setting Originals”
• You wish to quickly check whether
you have successfully connected
with the other party's fax machine.
2
C Select any scan settings you re-
quire. See p.32 “Scan Settings”.
D Dial.
• Your machine's memory is getting
full.
The machine dials immediately after
you press the {Start} key. The mes-
sage is scanned and transmitted page
by page without being stored in
memory.
If you make a mistake, press the
{Clear/Stop} key, and then enter the
correct number again.
Note
Reference
p.34 “Dialing”
❒ You can only specify one destina-
tion for Immediate Transmission.
See p.21 “Chain Dial”, <Ad-
vanced Features> .
❒ You can set whether the machine is
in Memory Transmission mode or
Immediate Transmission mode
right after the power is turned on
with the User Parameters.
E Press the {Start} key.
❒ The machine does not redial with
immediate transmission.
A Check that the Memory Trans-
mission indicator is not lit.
The machine calls the destination.
While it is dialing, the number or
name which is programmed as the
Own Name or Own Fax Number
in the machine of the other party is
shown on the display. When con-
nected, the machine starts scan-
ning the original.
If it is lit, press the {Memory Trans.}
key.
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Faxing
Reference
p.41 “Own Name/Fax Head-
er/Own Fax Number”
After transmission the machine
will return to standby display.
2
30
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Canceling an Immediate Transmission
Canceling an Immediate Transmission
Before the Start key is Pressed
A Press the {Energy Saver / Clear
Modes} key.
2
Note
❒ When you have already set the
original, you can also cancel the
transmission by removing the
original from the machine.
After the Start key is Pressed
A Press the {Clear/Stop} key, and
then remove the original.
Note
❒ If the transmission finishes
while you are carrying out this
procedure, it will not be can-
celed.
31
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Faxing
Scan Settings
You may wish to send many different
types of fax messages. Some of these
may be difficult to reproduce at the
other end. However, your machine
has three settings that you can adjust
to help you transmit your document
with the best possible image quality.
❖ Fine (8×15.4 lines/mm, 200×400dpi)
Select for originals with very fine
details or when you require the
best possible image clarity. This
resolution is four times as fine as
Standard.
2
❖ Auto (8×3.85 lines/mm, 200×100dpi)
and (8×7.7 lines/mm, 200×200dpi)
Select for originals containing nor-
mal size characters and small size
characters. The machine will
choose either Standard or Detail
for originals automatically.
❖ Resolution:
Standard, Detail, Fine, Auto
❖ Original Type:
Halftone
Resolution
Limitation
❒ If the other party's machine does
not support the resolution at
which you are sending, this ma-
chine automatically switches to a
resolution which is supported.
Images and text are scanned into the
machine by converting them to a se-
quence of dots. The frequency of dots
determines the quality of the image
and how long it takes to transmit.
Therefore, images scanned at high
resolution (Fine) have high quality
but transmission takes longer. Con-
versely, low resolution (Standard)
scanning results in less quality but
your original is sent more quickly.
Choose the setting that matches your
needs based upon this trade off be-
tween speed and image clarity.
❒ Sending with Fine resolution re-
quires that the other party's ma-
chine has the capability to receive
fax messages at Fine resolution.
Note
❒ The resolution returns to the de-
fault setting after every transmis-
sion. You can change this with the
User Parameters (Switch01, Bit7).
See p.85 “User Parameters”, <Ad-
vanced Features> .
❖
Standard (8×3.85 lines/mm, 200×100dpi)
Select for originals containing nor-
mal sized characters.
❒ Auto resolution can be selected
when the machine is in memory
transmission mode and it can not
be selected when the machine is in
immediate transmission mode.
❖ Detail (8×7.7 lines/mm, 200×200dpi)
Select for originals containing
small characters or when you re-
quire greater clarity. This resolu-
tion is twice as fine as Standard.
❒ Standard Memory Transmission is
used instead of Parallel Memory
Transmission when Auto resolu-
tion is selected.
❒ Auto resolution can not be selected
when copying.
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Scan Settings
❒ Usually, transmission takes short-
er when Auto resolution is select-
ed than Detail resolution is
selected. However, transmission
for some originals containing nor-
mal size characters and small size
characters takes longer because
resolution modes are changed.
Original Type
If your original contains photographs
or colored illustrations, select Half-
tone to optimize image clarity.
❖ Halftone
Select Halftone to send an original
containing a halftone image such
as a photograph or a color original.
2
A Press the {Resolution} key to
switch between resolutions. The
indicators above the key show the
current selection. When none of
the indicators are lit, Standard is
selected.
Note
❒ If you select Halftone, resolution is
automatically set to Detail. Even if
you do not select Halftone again,
the resolution will not return to
Standard.
❒ If you select Halftone, the trans-
mission will take longer than when
it is not selected.
❒ You can set whether the machine
returns to the Original Type de-
fault setting after every transmis-
sion with the User Parameters
(Switch 01 Bit 7). See p.85 “User
Parameters”, <Advanced Features> .
A Press the {Halftone} key.
33
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Faxing
Dialing
There are four main ways to dial a
number:
Note
❒ If you make a mistake, press the
{Clear/Stop} key and enter
again.
❖ Entering Numbers Directly
See p.34 “Entering Numbers Di-
rectly”
❒ If you wish to send this message
to more than one destination,
press the {OK} key, and then en-
ter the next destination.
2
❖ Using Quick Dials:
See p.35 “Using Quick Dials”
❖ Using Speed Dials:
See p.36 “Using Speed Dials”
D Press the {Start} key.
❖ Using Groups
See p.37 “Using Groups”
-Limitations when dialing with
the number keys
Fax numbers entered with the num-
ber keys are stored in internal memo-
ry (separate from memory for storing
original data). Therefore, using the
number keys, you cannot program 69
or more numbers for the following:
Entering Numbers Directly
Enter numbers directly using the
number keys on the right side of the
operation panel.
Note
• Destinations specified in a Memo-
ry Transmission (including Polling
Reception)
❒ Maximum length of a fax number:
254 digits.
❒ You can insert pauses and tones in
a fax number. See p.35 “Pause”,
p.35 “Tone”
• Destinations specified in a Group
For example, when 60 destinations
are registered in a Group with the
number keys, only 9 destinations can
be dialed for Memory Transmission
from the number keys.
A Make sure that the machine is in
standby display.
B Set your original and select any
scan settings you require.
C Enter the fax number with the
number keys.
The digits appear on the display as
you enter them.
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Dialing
Note
Tone
❒ If a memory file is awaiting trans-
mission and the "Exceeded the
Max.Cannot Add"message is dis-
played when dialing with the
number keys, you cannot dial any
more numbers. That is because the
fax numbers have been dialed with
the number keys for some of the
files awaiting transmission. When
these files have been sent and their
fax numbers are deleted from
memory, additional fax numbers
can be dialed.
This function allows a machine con-
nected to a pulse dialing line to send
tone signals (for example if you want
to use a special service on a tone dial-
ing line). When you press the {p}
key, the machine dials the number us-
ing tone signals.
2
Note
❒ You cannot place a tone before the
first digit of a fax number.
❒ Some services may not be available
when using the {p} key.
❒ The display shows the percentage
of free memory space for storing
originals. Since fax numbers are
stored in separate memory, dialing
fax numbers with the number keys
does not change the percentage on
the display.
❒ A tone is shown as a "•" on the dis-
play.
Using Quick Dials
You can specify destinations simply
by pressing the Quick Dial.
You must program the destination's
fax number in a Quick Dial before-
hand.
Pause
Press the {Pause/Redial} key when di-
aling or storing a number to insert
about a two-second pause.
Additionally, you can store a name
for the destination in Quick Dials.
Note
❒ To register, edit, or delete a Quick
Dial, see p.46 “Quick Dial”
❒ To check the contents of all Quick
dials, print the quick Dial list. See
p.56 “Printing Reports/Lists”,
<Advanced Features> .
❒ You can have the label stored with
a Quick Dial printed on the first
page received at the other end.
Note
Reference
p.34 “Dialing”
❒ You cannot insert a pause before
the first digit of a fax number.
❒ A pause is shown as a "-" on the
display.
❒ You can insert a pause in numbers
stored in Quick Dials and Speed
Dials.
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Faxing
A Make sure that the machine is in
Using Speed Dials
standby display.
You can specify destinations simply
by pressing the {Speed Dial} key and a
Speed Dial code (00 to 49).
B Set your original and select any
scan settings you require.
You must store the destination's fax
number in a Speed Dial beforehand.
Additionally, you can store a name
for the destination in Speed Dials.
2
C Press the Quick Dial key in which
the destination's number is pro-
grammed.
Note
❒ To register, edit, or delete Speed
Dial entries, see p.52 “Speed Dial”
❒ To check the contents of all Speed
Dials, print the Speed Dial list. See
p.56 “Printing Reports/Lists”,
<Advanced Features> .
❒ You can use codes 00-49 for Speed
Dials.
❒ If a search letter is registered with
a Speed Dial, you can find this
number quickly using the Tele-
phone Directory function. See p.22
“Telephone Directory”, <Advanced
Features> .
If the destination's name has been
stored, the name is shown on the
display. If it is not, the fax number
is shown.
❒ You can have the label stored with
a Speed Dial printed on the first
page received at the other end.
A Make sure that the machine is in
Note
standby display.
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
B Set your original and select any
scan settings you require.
❒ If you wish to dial another des-
tination, press the {OK} key and
dial another fax number.
D Press the {Start} key.
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Dialing
C Press the {Speed Dial} key.
Using Groups
You can store multiple destinations as
a single Group and simply specify a
particular Group.
You must store the destinations' fax
number in a Group beforehand.
2
Additionally, you can store destina-
tion names and a Group name in
Groups.
The method for specifying Groups
differs according to the way they
were programmed.
• When programmed in a Quick Di-
al: Press the Quick Dial key.
D Enter the two digit code (00 to 49)
for the destination with the num-
ber keys.
• When not programmed in a Quick
Dial: Use the User Function Key.
Group Dial is assigned to {F4} as a
default setting. If this setting is
changed, program the Group func-
tion in a User Function key ( {F1}
to {F5} ). When you want to speci-
fy a destination, press the User
Function key in which the Group
Function is programmed, and then
press the Group number with the
number keys. See p.53 “User Func-
tion Keys”, <Advanced Features> .
Note
❒ When a name is stored for the
destination, the name is dis-
played, and when no name is
stored, the fax number is dis-
played.
❒ If you wish to dial another des-
tination, press the {OK} key and
dial another fax number.
Limitation
❒ You cannot use Immediate Trans-
mission to send Groups. You can
only use Memory Transmission.
❒ If you make a mistake, press the
{Clear/Stop} key, and try again.
Note
E Press the {Start} key.
❒ Quick Dials programmed for
Groups cannot be used for any oth-
er function.
❒ To register, edit, or delete Groups,
see p.57 “Groups”
❒
To check the contents of all Groups,
print the Group Dial list. See p.56
“Printing Reports/Lists”, <Ad-
vanced Features> .
37
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Faxing
When Specifying a Group with a Quick
Dial
When Specifying a Group with the Group
key
Make sure that the Memory Trans-
mission indicator is lit, if not, press
the {Memory Trans.} key to light it.
Make sure that the Memory Trans-
mission indicator is lit, if not, press
the {Memory Trans.} key to light it.
Note
Note
2
❒ You must register Groups to Quick
Dials beforehand. See p.57
“Groups”
❒ Group Dial is assigned to {F4} as a
default setting. If this setting is
changed, you must program the
Group function in a User Function
key beforehand. See p.53 “User
Function Keys”, <Advanced Fea-
tures> .
A Make sure that the machine is in
standby display.
B Set your original and select any
scan settings you require.
A Make sure that the machine is in
standby display.
B Set your original and select any
scan settings you require.
C Press the Quick Dial key in which
the Group is programmed.
C Press the User Function key pro-
grammed with the Group func-
tion.
Note
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
❒ If you wish to dial another des-
tination, press the {OK} key,
and then dial another fax num-
ber.
D Enter the Group number (1 to 5)
with the number keys.
D Press the {Start} key.
Note
❒ If you want to specify another
Group, press the {OK} key, and
then repeat step C above.
❒ If you make a mistake, press the
{Clear/Stop} key, and the dis-
play will return to that in step B.
E Press the {Start} key.
38
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StellaF1EN-3_FM.book Page 39 Monday, November 12, 2001 11:38 AM
Reception Modes
Reception Modes
The machine can treat incoming fax
messages and telephone calls in three
ways.
❒ Set a smaller number of rings
for the telephone answering
machine than for the fax ma-
chine.
❖ Manual Receive
❒ It could not be work correctly
depends on a telephone an-
swering machine.
Use this mode if your line is shared
by a fax machine and a telephone
but you wish to answer all calls
yourself and decide whether they
are fax documents or telephone
calls. You must manually press the
{Start} key to receive a fax.
The machine will ring continuous-
ly until you answer the call, so you
have to be near the machine at all
times.
2
Selecting the Reception Mode
Select the Reception Mode using the
following procedure.
A Press the {User Tools} key.
❖ Auto Receive
Use this mode if you have a dedi-
cated fax line. The machine as-
sumes all calls are fax documents.
It will ring once to alert you of an
incoming call, and then starts re-
ceiving.
❖ Auto Select
In this mode, the machine rings a
number of times. You can answer
the call while the machine is ring-
ing. If you do not answer the call,
the machine automatically chang-
es to receive fax messages.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
Note
❒ You can change the number of
rings. See p.61 “Setting the Auto
Ring Time”, <Advanced Fea-
tures> .
C Press the {OK} key.
❒ When the other party send a fax
message, the machine changes
to receive the fax message auto-
matically.
❒ You can connect a telephone an-
swering machine with Auto Se-
lect.
39
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Faxing
D Press 0 or 1 until " 3. Setup " is
displayed.
E Press the {OK} key.
2
F Press 0 or 1 until “ 5. Reception
Mode “ is displayed.
G Press the {OK} key.
H Press 0 or 1 to select the recep-
tion mode.
I Press the {OK} key.
J Press the {User Tools} key to re-
turn to the standby display.
40
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3. Registering
Own Name/Fax Header/Own Fax Number
Make sure that all necessary settings
are made before connecting your ma-
❒ In some areas, the Own Fax
chine to the telephone line.
Note
Number is preprogrammed by
your service representative, and
❖ Own Name
This should be your name or com-
cannot be re-programmed by
the user.
pany name, in 20 characters or less.
During communication, if the oth-
Important
er party's fax machine supports
❒ When sending a fax, your Own Fax
Own Name, this replaces the Own
Number is required by interna-
Fax Number that follows. This
tional law. You cannot legally con-
name will appear on the display of
nect a fax machine to the telephone
the other party's fax machine, and
system if the Own Fax Number is
the name registered on that ma-
not programmed.
chine will appear on yours.
Note
Limitation
❒ You can confirm the Own Name,
❒ The registered name will not be
Fax Header, and Own Fax Number
used unless the other party has
settings in the User Parameters
the same machine of the same
List. See p.90 “Printing the User
make that supports the Own
Parameter List”, <Advanced Fea-
Name function.
tures> .
❖ Fax Header
This is ordinarily your name or
company name. Your fax header
can be up to 32 characters long,
and is printed on the header of ev-
ery page you send.
❖ Own Fax Number (Required by inter-
national law)
This is your fax machine's phone
number that must include country
and area codes using 20 characters
or less. During any communica-
tion, your Own Fax Number ap-
pears on their display. (Conversely
their Own Fax Number appears on
your display.)
41
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Registering
F Press 0 or 1 until "6. Fax Infor-
Registering
mation" is displayed.
The following procedure describes
how to make initial settings.
A Press the {User Tools} key.
G Press the {OK} key.
Confirm that " 1. Own Name " is
displayed.
3
H Press the {OK} key.
I Enter your Own Name.
Note
B Press 0 or 1 until "2. Fax Fea-
tures" is displayed.
❒ If you want to erase a character
in the name, press the
{Clear/Stop} key.
C Press the {OK} key.
Reference
See p.67 “Entering Charac-
ters”for how to enter characters.
D Press 0 or 1 until " 3. Setup " is
J Press the {OK} key.
displayed.
Your Own Name is programmed.
E Press the {OK} key.
K Press 0 or 1 until " 2. Fax Header
" is displayed.
42
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StellaF1EN-3_FM.book Page 43 Monday, November 12, 2001 11:38 AM
Own Name/Fax Header/Own Fax Number
Note
L Press the {OK} key.
❒ The format of the number is
normally as follows: Interna-
tional Dial Prefix, Your Country
Code, Your Area Code (do not
insert a pause after your Area
Code), followed by your tele-
phone number. Check the Inter-
national Dialing Prefix and the
Country Code with your local
telecommunications operator.
The programmed Own Name is
displayed.
M Enter your Fax Header.
If your Fax Header is the same as
your Own Name, go to step N.
3
Characters you can enter include
numerals 0-9, plus symbols (+),
and spaces.
R Press the {OK} key.
N Press the {OK} key.
Your Own Fax Number is pro-
grammed.
Your Fax Header is programmed.
O Press 0 or 1 until " 3. Own Fax
S Press the {User Tools} key to re-
Number " is displayed.
turn to standby display.
P Press the {OK} key.
Q Enter your Own Fax Number.
43
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Registering
F Press 0 or 1 until "6. Fax Infor-
Editing
mation" is displayed.
The following procedure describes
how to edit initial settings.
A Press the {User Tools} key.
G Press the {OK} key.
3
H Press 0 or 1 to select the item
that you want to edit.
I Press the {OK} key.
J Press the {Clear/Stop} key, and
then reenter the Number or
Name.
K Press the {OK} key.
B Press 0 or 1 until " 2. Fax Fea-
L Press the {User Tools} key to re-
tures " is displayed.
turn to standby display.
C Press the {OK} key.
D Press 0 or 1 until " 3. Setup " is
displayed.
E Press the {OK} key.
44
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StellaF1EN-3_FM.book Page 45 Monday, November 12, 2001 11:38 AM
Own Name/Fax Header/Own Fax Number
F Press 0 or 1 until "6. Fax Infor-
Deleting
mation" is displayed.
The following procedure describes
how to delete initial settings.
A Press the {User Tools} key.
G Press the {OK} key.
3
H Press 0 or 1 to select the item
that you want to delete.
I Press the {OK} key.
J Press the {Clear/Stop} key.
K Press the {OK} key.
L Press the {User Tools} key to re-
turn to standby display.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
C Press the {OK} key.
D Press 0 or 1 until " 3. Setup " is
displayed.
E Press the {OK} key.
45
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StellaF1EN-3_FM.book Page 46 Monday, November 12, 2001 11:38 AM
Registering
Quick Dial
To save time, you can program a fax
number that you use often into a
Quick Dial key. Then, whenever you
are sending a message to that loca-
tion, just press that Quick Dial key to
dial.
Note
❒ You can confirm fax numbers
stored in Quick Dials on the Quick
Dial List. See p.56 “Printing Re-
ports/Lists”, <Advanced Features> .
A Press the {User Tools} key.
Registering
3
The following procedure describes
how to register fax numbers in Quick
Dial keys. There are 30 Quick Dials
available.
You can register the following items
in each key:
• Destination fax number (up to 254
digits)
• Destination name (up to 20 charac-
ters)
• Label Insertion (whether to print
the destination name on faxes sent
to this number)
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
Important
❒ We recommend that you print the
Quick Dial list and keep it when
you program or change fax num-
bers. See p.56 “Printing Re-
ports/Lists”, <Advanced Features> .
C Press the {OK} key.
Limitation
❒ When a registered Quick Dial key
is being used for a standby Memo-
ry Transmission, the message "
This Dial is in Use. Cannot
Change. " is shown and you can-
not change the destination for this
key.
Confirm that " 1. Program / Delete
" is displayed.
D Press the {OK} key.
Confirm that " 1. Prog. Quick Dial "
is displayed.
46
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Quick Dial
E Press the {OK} key.
H Press the {OK} key.
The fax number is programmed.
I Enter the destination name.
Note
F Display the number of the Quick
Dial key you want to register.
Press a Quick Dial key, or search
using 0 or 1.
3
❒ Under rare circumstances, gar-
bled characters may appear
during name registration if you
use the {Pause/Redial} key to
display the fax number of par-
ties located in other countries. If
this happens, simply delete the
garbled characters using 0 or
1 and the {Clear/Stop} keys,
then go on to enter the name.
Note
❒ If a Quick Dial has already been
registered, the contents are dis-
played. Press 0 or 1 to select a
Quick Dial that is not pro-
grammed, and then press the
{OK} key.
G Enter a fax number with the num-
ber keys.
J Press the {OK} key.
The name is programmed.
Note
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
K Press 0 or 1 to select "On" or
"Off".
❒ If you press the {Pause/Redial}
key, the last 10 fax numbers di-
aled are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {OK} key.
Note
❒ Label insertion allows the re-
ceiver's name that is pro-
grammed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See p.8 “Label Inser-
tion”, <Advanced Features> .
❒ Make sure a Dial Option is
stored in one of the User Func-
tion keys, and then enter the
other party's fax number, and
then press the User Function
key that contains the Dial Op-
tion. You can specify SUB or
SEP, SID and PWD. See p.25
“SEP Code”, <Advanced Fea-
tures> or p.26 “SUB Code”,
<Advanced Features> .
47
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Registering
L Press the {OK} key.
D Press the {OK} key.
If you want to store another Quick
Dial, go to step E.
Confirm that " 1. Prog. Quick Dial "
is displayed.
M Press the {User Tools} key to re-
E Press the {OK} key.
turn to standby display.
3
Editing
F Display the number of the Quick
The following procedure describes
how to edit fax numbers registered in
Quick Dial keys.
Dial key you want to edit.
Press a Quick Dial key, or search
using 0 or 1.
A Press the {User Tools} key.
G Press the {OK} key.
H Press the {Clear/Stop} key, and
then reenter the fax number with
the number keys.
Note
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
❒ If you press the {Pause/Redial}
key, the last 10 fax numbers di-
aled are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {OK} key.
❒ Make sure a Dial Option is
stored in one of the User Func-
tion keys, and then enter the
other party's fax number and
press the User Function key that
contains the Dial Option. You
can specify SUB or SEP, SID and
PWD. See p.25 “SEP Code”,
<Advanced Features> or p.26
“SUB Code”, <Advanced Fea-
tures> .
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
C Press the {OK} key.
Confirm that " 1. Program / Delete
" is displayed.
I Press the {OK} key.
48
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Quick Dial
J Press the {Clear/Stop} key, and
then reenter the destination
name.
Deleting
The following procedure describes
how to delete fax numbers registered
in Quick Dial keys.
Note
❒ Under rare circumstances, gar-
bled characters may appear
during name registration if you
use the {Pause/Redial} key to
display the fax number of par-
ties located in other countries. If
this happens, simply delete the
garbled characters using 0 or
1 and the {Clear/Stop} keys,
and then go on to enter the
name.
Limitation
❒ When a Quick Dial key is being
used for a standby Memory Trans-
mission, the message " This Dial
is in Use. Cannot Delete." is
shown and you cannot delete the
destination for this key.
3
A Press the {User Tools} key.
K Press the {OK} key.
The name is programmed.
L Press 0 or 1 to select "On" or
"Off".
Note
❒ Label insertion allows the re-
ceiver's name that is pro-
grammed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See p.8 “Label Inser-
tion”, <Advanced Features> .
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
C Press the {OK} key.
M Press the {OK} key.
Confirm that " 1. Program / Delete
" is displayed.
If you want to store another Quick
Dial, go to step E.
D Press the {OK} key.
N Press the {User Tools} key to re-
turn to standby display.
49
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Registering
E Press 0 or 1 until " 2. Del. Quick
Quick Dial Key Label (Dial label)
Dial " is displayed.
You can print a template that can be
used to make labels for Quick Dial
keys. The template will have destina-
tion or Group names programmed in
Quick Dial keys.
F Press the {OK} key.
Limitation
❒ Set the label paper to landscape in
the Bypass Tray. Portrait position
will print the wrong size.
3
G Display the Quick Dial key that
you want to delete.
Note
Press a Quick Dial key or search by
pressing 0 or 1.
❒ To print the label template, see
p.56 “Printing Reports/Lists”,
<Advanced Features> .
The number of the Quick Dial key
and the fax number or name are
displayed.
H Press the {OK} key.
The stored data (fax number and
name) is deleted.
If you want to delete another
Quick Dial key, go to step F.
I Press the {User Tools} key to re-
turn to standby display.
50
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Quick Dial
Label paper
AUG. 21. 2002 11:22AM
3
51
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Registering
Speed Dial
A Press the {User Tools} key.
Registering
If you register numbers in Speed Di-
als, you can specify the fax number
simply by pressing the {Speed Dial}
key, and entering a two-digit Speed
Dial number.
3
The following procedure describes
how to register fax numbers in Speed
Dials.
You can register the following items
in a Speed Dial:
• Destination fax number (up to 50
numbers, up to 254 digits for each
number)
B Press 0 or 1 until " 2. Fax Fea-
• Destination name (up to 20 charac-
tures " is displayed.
ters)
• A Telephone Directory search let-
ter (A to Z)
• Label Insertion (whether to print
the destination name on faxes sent
to this number)
C Press the {OK} key.
Important
❒ We recommend that you print the
Speed Dial list and keep it when
you register or change a destina-
tion.
Confirm that " 1. Program / Delete
" is displayed.
D Press the {OK} key.
Limitation
E Press 0 or 1 until " 3. Prog.
❒ When a registered Speed Dial is be-
ing used for a standby Memory
Transmission, the message " This
Dial is in Use. Cannot Change.
" is shown and you cannot change
the destination for this Quick Dial. .
Speed Dial " is displayed.
F Press the {OK} key.
Note
❒ You can specify codes 00 to 49.
❒ You can confirm the contents of
Speed Dial numbers in the Speed
Dial List. See p.56 “Printing Re-
ports/Lists”, <Advanced Features> .
52
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Speed Dial
G Display the number of the Speed
Dial you want to register (00 to
49).
J Enter the Destination name.
Enter the Speed Dial number with
the number keys, or search using
0 or 1.
Note
❒ If a destination name is already
registered in the Speed Dial, the
name is shown on the display. If
you wish to change the destina-
tion name, press the
{Clear/Stop} key, and then enter
another name.
Note
3
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
❒ If a Speed Dial number has al-
ready been stored, the contents
are displayed. Press 0 or 1 to
select an unprogrammed num-
ber, then press the {OK} key.
K Press the {OK} key.
The search letter is registered.
H Enter a fax number with the num-
ber keys.
L Press 0 or 1 to select "On" or
"Off".
Note
Note
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
❒ Label insertion allows the desti-
nation name that is pro-
grammed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See p.8 “Label Inser-
tion”, <Advanced Features> .
❒ If you press the {Pause/Redial}
key, the last 10 fax numbers di-
aled are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {OK} key.
M Press the {OK} key.
I Press the {OK} key.
The fax number is programmed.
If you want to store another Speed
Dial number, go to step F.
N Press the {User Tools} key to re-
turn to standby display.
53
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Registering
F Press the {OK} key.
Editing
The following procedure describes
how to edit registered Speed Dial
numbers.
G Display the number of the Speed
A Press the {User Tools} key.
Dial you want to edit (00 to 49).
Enter the Speed Dial number with
the number keys, or search using
0 or 1.
3
H Press the {OK} key.
I Press the {Clear/Stop} key, and
then reenter a fax number with
the number keys.
Note
❒ If you make a mistake, press the
{Clear/Stop} key and try again.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
❒ If you press the {Pause/Redial}
key, the last 10 fax numbers di-
aled are displayed. Press 0 or
1 to select the fax number you
want to specify, and then press
the {OK} key.
C Press the {OK} key.
J Press the {OK} key.
The fax number is programmed.
Confirm that " 1. Program / Delete
" is displayed.
K Press the {Clear/Stop} key, and
then reenter the Destination
name.
D Press the {OK} key.
E Press 0 or 1 until " 3. Prog.
Speed Dial " is displayed.
L Press the {OK} key.
The search letter is registered.
54
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Speed Dial
M Press 0 or 1 to select "On" or
Deleting
"Off".
The following procedure describes
how to delete fax numbers in Speed
Dials.
Limitation
Note
❒ If a registered Speed Dial is being
used for a standby Memory Trans-
mission, the message " This Dial
is in Use. Cannot Delete." is
shown and you cannot delete the
destination for this Speed Dial.
❒ Label insertion allows the desti-
nation name that is pro-
grammed in Quick Dial or
Speed Dial to be printed on the
fax when it is received at the
other end. See p.8 “Label Inser-
tion”, <Advanced Features> .
3
A Press the {User Tools} key.
N Press the {OK} key.
If you want to edit another Speed
Dial number, go to step F.
O Press the {User Tools} key to re-
turn to standby display.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
C Press the {OK} key.
Confirm that " 1. Program / Delete
" is displayed.
D Press the {OK} key.
55
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Registering
E Press 0 or 1 until " 4. Del. Speed
Dial " is displayed.
F Press the {OK} key.
3
G Display the Speed Dial number
you want to delete (00 to 49).
Enter the Speed Dial number with
the number keys or search using 0
or 1.
The Speed Dial number and the fax
number or name are displayed.
H Press the {OK} key.
The programmed data (fax num-
ber and name) is deleted.
If you want to delete another
name, go to step F.
I Press the {User Tools} key to re-
turn to standby display.
56
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Groups
Groups
If you regularly broadcast documents
to the same set of destinations, you
can combine these numbers into a
group. Then just select the group and
each number will be dialed in se-
quence automatically.
Registering
You can register the following items
in a Group:
• Destination fax numbers
There are two ways of programming
Groups:
• Group name (up to 20 characters)
You can enter destination numbers
using Quick Dial keys, Speed Dials,
or the number keys.
3
❖ Registering groups in Quick Dial keys
If you register a group in a Quick
Dial key, you can specify that
group by pressing a Quick Dial
key. However, if you use Quick
Dial keys to register groups, you
will be able to register fewer Quick
Dial keys .
Note
❒ You can register up to 5 Groups.
❒ The maximum number of destina-
tions you can register in a Group is
140.
❒ The combined maximum number
of destinations you can register in
all Groups is 149. This 149 can be
composed of up to 30 Quick Dial
numbers, 50 Speed Dial numbers
and 69 numbers entered directly
with the number keys.
Note
❒ You cannot register another
function (Quick Dials) in a
Quick Dial key already used for
a group. Also, you cannot regis-
ter groups in a Quick Dial key
already used for another func-
tion.
❒ The number of destinations that
can be registered with the number
keys depends on how the machine
is used. In theory you can register
up to a combined maximum of 69
destinations with the number keys
for all groups.
❖ Assigning the Group Functions to the
Group key
To assign the Group Function to
the Group key, you must first as-
sign the Group function to a User
Function key. To send a fax, press
the Group key, and then enter the
group number (1 to 5). To select a
Group using a Group key, one
more step is required than when
using a Quick Dial key. However,
multiple Groups (a maximum of
five) can be stored in a Group key,
thus leaving the Quick Dial keys to
be used more effectively.
❒ If you register 69 destinations with
the number keys, Memory Trans-
mission using the number keys be-
comes unavailable, and only
Immediate Transmission is avail-
able.
57
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Registering
❒ If you register a Group with the
number keys when a file is waiting
to be transmitted, a message is
shown. You sometimes cannot reg-
ister any more destinations even
when the number of specified des-
tination is 68 or less.
A Press the {User Tools} key.
❒ It is recommended that you print
the Group Dial list and keep it
when you register or change desti-
nations. See p.56 “Printing Re-
3
ports/Lists”, <Advanced Features> .
❒ If you register the same destination
in different Groups, it is only
counted as one item.
❒ The table below shows how to
B Press 0 or 1 until " 2. Fax Fea-
count numbers.
tures " is displayed.
Group1
Group2
Total
Number of
items
Quick Dial Quick Dial
9
[01]
[01]
C Press the {OK} key.
Quick Dial
[03]
Quick Dial Quick Dial
[05] [05]
Confirm that " 1. Program / Delete
" is displayed.
Speed Dial Speed Dial
[02] [02]
Speed Dial Speed Dial
D Press the {OK} key.
[04]
[04]
E Press 0 or 1 until " 5. Prog.
Speed Dial
[06]
Group Dial " is displayed.
Speed Dial
[09]
Number
keys
12345678
Number
keys
12345678
F Press the {OK} key.
Number
keys
87654321
58
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Groups
G Display the number of the Group
J Press the 0 or 1 to select " Add "
you want to register (1 to 5).
or " Exit ".
Enter the group number with the
number keys, or search using 0 or
1.
K Press the {OK} key.
If you selected " Exit ", go to step M.
L Repeat step G to K for all the des-
tinations you want to register in
the Group.
Note
❒ If you make a mistake, press the
3
{Cancel} key and try again.
❒ If a group has already been
stored, the contents are dis-
played. Press 0 or 1 to select a
group number that is not pro-
grammed, and then press the
{OK} key.
M Enter the Group name.
Note
❒ If a group is programmed, but
no name is specified, the group
number only is displayed on the
lower line of the display.
❒ If the Group name is already
registered, it is shown on the
display. If you wish to change
the Group name, press the
{Clear/Stop} key, and then enter
another name.
H Specify the destination using one
of the following three methods:
N Press the {OK} key to register the
Enter the fax number with the
number keys.
Group.
Press a Quick Dial key.
O Press 0 or 1 to select "Yes" or
"No" to be programmed in the
Quick Dial key. Then press the
{OK} key.
If you selected " No ", go to step R.
Press the {Speed Dial} key, and
then enter a Speed Dial number.
P Press the Quick Dial key you
want to register in the Group.
I Press the {OK} key.
The destination is programmed.
Q Press the {OK} key.
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Registering
R Press the {User Tools} key to re-
C Press the {OK} key.
turn to standby display.
Editing
Confirm that " 1. Program / Delete
" is displayed.
You can edit the group name or add
destinations for programmed groups.
To edit a destination:
D Press the {OK} key.
• For destinations programmed in
E Press 0 or 1 until " 5. Prog.
Quick Dial or Speed Dial, edit the
Group Dial " is displayed.
3
contents of the programmed Quick
Dial or Speed Dial.
• For destinations programmed
with the number keys, delete the
destination you want to edit from
the group, and then program the
new destination.
F Press the {OK} key.
Editing a Group Name
G Display the number of the group
A Press the {User Tools} key.
you want to edit (1 to 5).
Enter the group number with the
number keys, or search using 0 or
1.
H Press the {OK} key.
I Press 0 or 1 to select "No".
J Press the {OK} key.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
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Groups
K Press the {Clear/Stop} key, and
Adding a Fax Number to a Group
then enter the new name.
A Press the {User Tools} key.
Note
❒ If you want to delete a character
of the name, press the
{Clear/Stop} key.
❒ If you press the {Cancel} key,
the display will return to that
shown for step E.
3
L Press the {OK} key.
The name is changed.
M Press 0 or 1 to select "Yes" if the
group was programmed in a
Quick Dial, or select "No" if it was
not.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
C Press the {OK} key.
N Press the {OK} key.
If you selected "No", go to step P .
Confirm that " 1. Program / Delete
" is displayed.
Note
D Press the {OK} key.
❒ If you want to edit a pro-
grammed Quick Dial key, press
the Quick Dial key, and then the
{OK} key.
E Press 0 or 1 until " 5. Prog.
Group Dial " is displayed.
O Press the {OK} key.
F Press the {OK} key.
If you want to program another
group name, go to step F.
P Press the {User Tools} key to re-
turn to standby display.
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Registering
G Display the number of the group
to which you want to add a num-
ber (1 to 5).
M Specify the destination using one
of the following three methods:
Enter the fax number with the
number keys.
Enter the group number with the
number keys, or search using 0 or
1.
Press a Quick Dial key.
H Press the {OK} key.
3
Press the {Speed Dial} key and en-
ter a Speed Dial number.
I Press 0 or 1 to select "Yes".
Note
❒ If you specify a Quick Dial or
Speed Dial that is not pro-
grammed, " This key is Not
Programmed " is displayed. Re-
specify the destination.
J Press the {OK} key
N Press the {OK} key.
Note
The destination is added.
❒ If you have finished adding des-
tinations, select "Exit" and go to
step Q.
O To add another destination, re-
peat steps K to N.
K Press 0 or 1 to select "Add".
P If you have finished adding desti-
nations, select "Exit".
L Press the {OK} key.
Q Press the {OK} key.
Note
❒ If you want to change the group
name, press the {Clear/Stop} key
and enter the new name.
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Groups
R Press the {OK} key.
Deleting
The following procedure describes
how to delete a destination from a
group.
S Press 0 or 1 to select "Yes" if the
group was programmed in a
Quick Dial, or select "No" if it was
not.
• When you delete a destination
from a group programmed in a
Quick Dial or a Speed Dial, the
contents of the Quick Dial or Speed
Dial are not deleted.
3
To delete a destination from a group
T Press the {OK} key.
A Press the {User Tools} key.
If you selected "No", go to step V.
Note
❒ If you want to edit a pro-
grammed Quick Dial, press the
Quick Dial key, and then the
{OK} key.
U Press the {OK} key.
B Press 0 or 1 until " 2. Fax Fea-
If you want to add another destina-
tion to the group, go to step F.
tures " is displayed.
V Press the {User Tools} key to re-
turn to standby display.
C Press the {OK} key.
Confirm that " 1. Program / Delete
" is displayed.
D Press the {OK} key.
63
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Registering
E Press 0 or 1 until " 5. Prog.
L Press the {OK} key.
Group Dial " is displayed.
M Press 0 or 1 to display the desti-
F Press the {OK} key.
nation you want to delete.
3
G Display the group number for the
destination you want to delete (1
to 5).
N Press the {OK} key.
Enter the group number with the
number keys, or search using 0 or
1.
To delete another destination, re-
peat steps L to N.
O If you are finished deleting desti-
nations, press 0 or 1 to select
"Exit".
H Press the {OK} key.
P Press the {OK} key.
I Press 0 or 1 to select "Yes".
J Press the {OK} key.
Q Press the {OK} key.
R Press 0 or 1 to select "Yes" if the
group was programmed in a
Quick Dial, or select "No" if it was
not.
K Press 0 or 1 to select "Delete".
64
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Groups
S Press the {OK} key.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
If you selected "No", go to step U.
C Press the {OK} key.
Note
❒ If you want to edit a pro-
grammed Quick Dial key, press
the Quick Dial key and then the
{OK} key.
3
Confirm that " 1. Program / Delete
" is displayed.
T Press the {OK} key.
D Press the {OK} key.
E Press 0 or 1 until " 6. Del. Group
Dial " is displayed.
If you want to delete another desti-
nation from the group, go to step
F.
U Press the {User Tools} key to re-
F Press the {OK} key.
turn to standby display.
To delete an entire group
A Press the {User Tools} key.
G Display the number of the group
you want to delete (1 to 5).
Enter the group number with the
number keys, or search using 0 or
1.
H Press the {OK} key.
The entire Group is deleted.
I Press the {User Tools} key to re-
turn to standby display.
65
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Registering
-To change and delete Quick
Dials programmed as groups:
To store an entire group under a dif-
ferent Quick Dial key, or to delete the
group from the Quick Dial key alto-
gether, perform the following proce-
dure:
A Press the {User Tools} key.
B Press 0 or 1 until " 2. Fax Fea-
3
tures " is displayed.
C Press the {OK} key.
D Press the {OK} key, and then press
0 or 1 to display "5. Prog. Group
Dial".
E Press the {OK} key.
F Enter the group number (1 to 5).
G Press the {OK} key.
H Press 0 or 1 to select "No", and
then press the {OK} key.
I Press the {OK} key.
J If you want to change the Quick
Dial key, press "Yes", and if you
want to delete the Quick Dial key,
press "No".
K Press the {OK} key.
If you selected "No" in step J, the
Quick Dial key is deleted. Go to
step N.
L If you want to change the Quick
Dial key, press the new Quick Dial
key.
M Press the {OK} key.
The Quick Dial key is changed.
N Press the {User Tools} key to return
to standby display.
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Entering Characters
Entering Characters
This section describes how to enter characters.
Available Characters
• Letters:
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
• Symbols:
– _ (space) . , ( ) / @ & $ ! ' # p % + : ; < = > ? ^ [ ] ` { | } ∼
3
• Numbers:
0123456789
Keys
1. Quick Dial 01 to 09 or Quick Dial
3. {Space} key (Quick Dial 14 or 29)
Press to enter a space.
16 to 24 (A to Z)
Press these keys to enter upper and lower
case letters.
4. {Symbols} key (Quick Dial 15 or
30)
Every time you press the same Quick
Dial key, one of the three letters printed
on a Quick Dial key is displayed. For ex-
ample, when you press Quick Dial 01, the
letter displayed changes in the order A →
B → C → A as you press the key. Press 1
to move the cursor and enter the next
character.
Press to enter symbols.
5. 0 or 1
Use to move the cursor left or right and to
select a symbol.
6. Number keys
Use to enter numbers.
2. {Shift} key (Quick Dial 13 or 28)
Use to switch between upper and lower
case.
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Registering
7. {Clear/Stop} key
Deletes the character at the cursor posi-
tion. If the cursor is placed to the right of
the last character at the right end of a line,
that character will be deleted.
-Wild Cards
When you register other parties' Own
Name or Own Fax Numbers for multi-
ple destinations, you can register a se-
quence of characters common to these
identifications as a wild card instead of
registering every identification.
How to Enter Characters
The following procedure describes
how to enter characters.
If a destination has an Own Name or
Own Fax Number containing a wild
card, the machine determines that the
destination matches the registered
destination.
3
Note
❒
When you enter a character, it is
shown at the position of the cursor.
If there is a character at the cursor
position, the entered character is
shown before the character.
❖ Not using a wild card
Destination to be
registered
(Own Name)
Number of regis-
tered identifications
A Enter letters, symbols or num-
bers.
NEW YORK
BRANCH
3
Characters are entered and the cur-
sor moves.
HONG KONG
BRANCH
• For letters, press the Quick Dial
keys (01 to 09 or 16 to 24). When
the desired letter is displayed,
press 1.
SYDNEY BRANCH
❖ Using a wild card
• For symbols, press the {Sym-
bols} key and 0 or 1 to select
the symbol, and then press the
{OK} key.
Destination to be
registered
(Own Name)
Number of regis-
tered identifications
BRANCH
1
• For numbers, press the number
key.
Note
❒ You can register up to 30 wild
Note
cards.
❒ When you make a mistake,
press the {Clear/Stop} key.
❒ Compare identifications by ne-
glecting spaces.
❒ When you want to insert a char-
acter, move the cursor to the
character right of the position
you want to enter the character.
Now the inserted character is
shown left of the cursor posi-
tion.
❒ You can use wild cards for the fol-
lowing functions:
• Memory Lock
See p.72 “Memory Lock”, <Ad-
vanced Features> .
• Forwarding
See p.76 “Forwarding”, <Ad-
vanced Features> .
B Press the {OK} key.
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4. Troubleshooting
Loading Paper in the Main Paper Tray
If there is no paper in the main paper
C Push the metal plate down, and
tray, the B indicator on the control
then square the paper and load it
panel lights.
in the tray.
Use the following procedure to load
the paper.
Important
❒ When loading paper, be careful
not to pinch your fingers inside the
machine.
❒ Before loading paper, make sure
that the machine is not outputting
a copy or received document.
Note
Important
❒ Regarding paper types and sizes
❒ Do not stack paper over the lim-
that can be used, see p.128 “Pa-
it mark.
per”, <Advanced Features> .
❒ If you want to change the paper
size, see p.62 “Changing the Paper
Size Setting”, <Advanced Features>
.
A Make sure that the main paper
tray is not being used.
B Pull out the main paper tray until
it stops.
❒ If paper is left in the main paper
tray and you add paper, a mis-
feed might occur.
Note
❒ Shuffle the paper before setting
it in the tray.
D Push the main paper tray in until
it stops.
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Troubleshooting
Adjusting Volume
You can change the volume of the fol-
lowing sounds the machine makes.
B Press 0 or 1 until " 2. Fax Fea-
tures " is displayed.
❖ On Hook
Sounds when you press the {On
Hook Dial} key.
❖ Transmission
Sounds when the machine send a
message.
C Press the {OK} key.
❖ Reception
Sounds when the machine receives
a message.
4
Confirm that " 1. Program / Delete
" is displayed.
❖ Dialing
D Press 0 or 1 until " 3. Setup " is
After pressing the {Start} key, this
sound is made until the line con-
nects to the destination.
displayed.
❖ Key Tone
Sounds when keys on the Control
panel are pressed.
E Press the {OK} key.
Confirm that " 1. Monitor Volume
" is displayed.
❖ Alarm
The sound to signal something go-
ing amiss.
A Press the {User Tools} key.
F Press the {OK} key.
G Press 0 or 1 to select the item
you want to adjust, and then press
the {OK} key.
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Adjusting Volume
H Press 0 or 1 to adjust the vol-
ume.
I Press the {OK} key.
The volume is adjusted.
If you want to adjust another item,
repeat steps G to I.
4
J Press the {User Tools} key to re-
turn to standby display.
71
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Troubleshooting
Clearing Original Jams
If an original is jammed, the hindica-
C Remove the original.
tor on the Control Panel blinks and “
Clear Misfed Original (S) “ is dis-
played.
Perform the following procedure to
clear the jammed original.
A Open the ADF cover.
4
D Close the ADF unit and ADF cov-
er making sure it clicks firmly
into place.
B While pushing the release button,
lift the ADF unit.
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Clearing a Copy, Fax, or Print Jam
Clearing a Copy, Fax, or Print Jam
If a copy, fax, or printed paper is
B Open the blue cover.
jammed, the hindicator on the Con-
trol Panel blinks and “ Clear Misfed
Paper “ is displayed.
Perform the following procedure to
clear the jammed paper.
The inside of the machine could be
very hot. Do not touch the parts with
a label indicating the “hot surface”.
Otherwise an injury might occur.
Important
4
❒ The fusing unit and surrounding
C Pull out the jammed paper.
area inside the machine becomes
hot during printing. To avoid inju-
ry when removing paper jams, do
not touch any parts other than
those specified in this manual.
Note
❒ If paper jams occur in the optional
paper tray unit, see p.102 “Clear-
ing a Copy, Fax or Print Jam”, <Ad-
vanced Features> .
Inside the Machine
When paper is caught in the
lower unit
A Open the right cover.
A Pull out the jammed paper.
D Close the right cover making sure
it clicks firmly into place.
73
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Troubleshooting
Error Messages
The following messages may appear while you are operating or programming
the machine.
Message
Problem/Solution
No Files Exist
No polling reception operations have been programmed.
There are no documents in memory waiting for transmis-
sion.
Incorrect file number. Check the file number and try again.
Cannot Combine : (currently se-
lected function)
Appears when you attempt to select a function that cannot
be used in combination with another currently selected
function.
4
This Key is in Use as a Group Dial This Quick Dial Key has a Group stored in it.
This Key is in Use as a Program This Quick Dial Key has a Keystroke Program stored in it.
This Key is in Use as a Quick Dial This Quick Dial Key has a Quick Dial stored in it.
This Key is Not Programmed
Either:
•
•
This Quick Dial Key does not contain a number.
This Quick Dial Key does not contain a Keystroke Pro-
gram.
This Speed Dial No. is Not Pro-
grammed
This Speed Dial number does not contain a number.
This Dest. is Already Selected
Either:
•
•
This number is already included in this Group.
The same destination was specified more than once.
Insert Pause “-” After Area Code You must add a pause after your area code when you input
your fax terminal's own telephone number.
Replace Toner
The toner cassette is empty. Install a new cassette.
A document is jammed in the feeder.
Paper is jammed in the printer.
Clear Misfed Original(s)
Clear Misfed Paper
Close Front/Right Cover
A cover is not closed properly. Check that all covers are
closed.
Machine is in Use. Please Wait
Call Service
Machine cannot print a list/file, because the plotter is not
ready.
Machine is out of order. Contact your service representa-
tive.
Check Paper Size. Press OK to
Correct.
The size of the installed paper does not match the currently
selected paper size.
Press the {OK} key, and then set the paper size or install the
appropriate paper.
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Error Messages
Message
Problem/Solution
This Dial is in Use. Cannot Delete. This Quick Dial is being used (such as for a Send Later
This Dial is in Use. Cannot
Change.
Transmission).
Some Page(s) are Blank
An almost entirely blank document was scanned. Check
your document.
Reset Toner Correctly
Toner is Almost Empty
Copy Mode Locked
The toner cassette is not set correctly.
The toner cassette is nearly empty.
Copy mode is disabled. Enable it with the User Parameters.
Replace the ADF Maintenance Kit.
Change ADF Maintenance Kit
Scanner Needs Cleaning
Wipe the exposure glass and the white strip.
4
75
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Troubleshooting
When the Receive File Indicator is Lit
If the Receive File indicator is lit, a message has been received but could not be
printed for some reason. The message was stored in memory (Substitute Recep-
tion). When you solve the problem, the message will be automatically printed
out. The table below lists some problems that could have caused Substitute Re-
ception to take place and their solutions.
WhySubstituteReception Indication/Status
Occurred
Solution
Paper has run out
Toner is empty
B is lit red.
Load paper.
See p.69 “Loading Paper in the Main
Paper Tray”.
D is lit red.
Replace the toner cassette.
4
See Cp.117 “Replacing the Toner
Cassette”, <Advanced Features> .
Note
❒
Even if there is no toner left, you
can still send fax messages.
Paper is jammed
Cover is open
h is lit red.
Remove the jammed paper.
p.73 “Clearing a Copy, Fax, or Print
Jam”
h is lit red.
Close the cover.
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Solving Problems
Solving Problems
This table lists some common problems and their solutions.
Problem
Required Action
Printed or sent image contains spots. The Document Feeder (ADF) or scanner is dirty. Clean
them.
Make sure that ink or correction fluid is dry before set-
ting the original.
Reference
See p.112 “Cleaning the Scanner”, <Advanced Fea-
tures> .
Received image is too light.
Request the sender to increase the image density.
4
When using moist, rough or processed paper, the
printed image may be hard to see. Only use recom-
mended paper.
Reference
See p.127 “Originals”, <Advanced Features> .
When D appears on the display, toner is beginning to
run out. Replace the toner cassette soon.
Reference
See p.117 “Replacing the Toner Cassette”, <Ad-
vanced Features> .
Message appears blank at the other
end.
The original was set upside down. Set it properly.
Reference
See p.23 “Setting Originals”.
You want to cancel a Memory Trans- If the original is being stored, press the {Clear/Stop} key.
mission.
Reference
See p.27 “Canceling a Memory Transmission”.
If the original is being sent, use "Cancel TX/RX" in the
Job Information menu.
Reference
See p.13 “Canceling Transmission or Reception”,
<Advanced Features> .
You want to cancel an Immediate
Transmission.
Press the {Clear/Stop} key.
Reference
See p.31 “Canceling an Immediate Transmission”.
You cannot add any destinations to a 69 destinations have been programmed with the num-
Group, even though the maximum
number of destinations has not been
reached.
ber keys. Program more numbers with Quick Dials or
Speed Dials.
Reference
See p.57 “Groups”
77
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INDEX
A
E
Editing
Fax Header, 44
Add Toner indicator, 15
ADF Cover, 13
Adjusting Volume
Alarm, 70
Groups, 60
Own Fax Number, 44
Own Name, 44
Quick Dial, 48
Speed Dial, 54
Dialing, 70
Key Tone, 70
On Hook, 70
Reception, 70
Energy Saver/Clear Modes key, 16
Energy Saver key, 16
Entering Characters, 67
Error Messages, 74
Transmission, 70
Advanced Features, 11
Auto Receive, 39
Auto Select, 39
External Telephone Connector, 14
B
F
Basic Features (this manual), 11
Bypass Tray, 13
Fax Header, 41
Editing, 44
Registering, 42
Faxing, 21
C
Fine, 32
Front Cover, 13
Front View, 13
Cancel key, 15
Characters
Available Characters, 67
Entering, 67
Keys, 67
G
Clear Modes key, 16
Clear/Stop key, 16
Components, 13
Control Panel, 13, 15
Copy key, 16
G3 Line Connector, 14
Getting Started, 13
Group Name, 60
Groups, 37, 57
Deleting, 63
CSI→Own Fax Number, 41
Dialing, 37
Editing, 60
D
Registering, 57
Deleting
H
Groups, 63
Quick Dial, 49
Speed Dial, 55
Halftone, 33
Halftone key, 16
Detail, 32
Dialing, 34
Handset (Option), 14
Help key, 16
Entering Numbers Directly, 34
Using Groups, 37
Using Quick Dials, 35
Using Speed Dials, 36
Dial label, 50
How to Read this Manual, 10
I
Immediate Transmission, 21, 29
Canceling, 31
Display, 18
Document Feeder (ADF), 13, 24
78
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StellaF1EN-3_FM.book Page 79 Monday, November 12, 2001 11:38 AM
J
Q
Job Information key, 15
Quick Dial, 46
Deleting, 49
Dialing, 35
L
Dial label, 50
Editing, 48
Registering, 46
Quick Dial keys, 16
LCD display, 15
Loading Paper, 69
Load Paper Indicator, 15
Lower Right Cover, 13
Low-power Mode,
7
R
M
Receive File Indicator, 15, 76
Reception Mode
Selecting, 39
Reception Modes
Auto Receive, 39
Auto Select, 39
Main Paper Tray, 69
Manual Receive, 39
Manuals for This Machine, 11
Memory Card Slot, 14
Memory Trans. key, 16
Memory Transmission, 21, 25
Canceling, 27
Manual Receive, 39
Registering
Fax Header, 41
Groups, 57
Own Fax Number, 41
Own Name, 41
Quick Dial, 46
Speed Dial, 52
N
NOTICE,
Number keys, 16
1
Dialing, 34
Release Button, 13
Resolution, 32
O
Resolution key, 16
Right Cover, 14
RTI→Own Name, 41
OK key, 15
On Hook Dial key, 16
Original guide, 14
Original Output Tray, 14
Original Tray, 14
Original Type, 32, 33
Output Tray, 13
Output tray guide, 14
Own Fax Number, 41
Editing, 44
S
Scan Settings, 32
Setting Originals, 23
Side View, 14
Solving Problems, 77
Speed Dial, 52, 54, 55
Deleting, 55
Registering, 42
Dialing, 36
Editing, 54
Registering, 52
Own Name, 41
Editing, 44
Registering, 42
Speed Dial key, 15
Standard, 32
Starting the Machine, 17
Start key, 16
P
Paper Tray Unit, 13
Pause, 35
Status Indicators
Pause/Redial key, 15
Alarm, 16
Power Switch, 14
Communicating, 16
Substitute Reception, 76
79
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StellaF1EN-3_FM.book Page 80 Monday, November 12, 2001 11:38 AM
T
Tone, 35
Transmission Modes, 21
Trans. Option key, 15
Troubleshooting, 69
Error Messages, 74
TTI→Fax Header, 41
U
User Function keys, 15
User Tools key, 16
V
Ventilation hole, 14
Volume, 70
W
Wild Cards, 68
80
UE USA H555
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