Ricoh Printer Type W3600 User Guide

p.126 “Setting File Type and File Name”

p.20 “Specifying E-mail Destinations”

p.34 “Specifying the E-mail Message”

p.33 “Specifying the E-mail Subject”

p.29 “Specifying the E-mail Sender”

p.36 “Simultaneous Storage and Sending by E-mail”

p.6 “Check Modes”

p.7 “Preview”

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Switching to the E-mail Screen

This section explains how to switch the screen to the E-mail screen.

If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E-

mail screen.

If the network delivery scanner screen is being displayed, switch to the E-mail

screen as follows:

A Press [Delivery Dest.].

The E-mail screen or Scan to Folder screen appears.

B If the Scan to Folder screen appears, press [E-mail].

The E-mail screen appears.

Note

❒ You cannot switch from the network delivery scanner screen while deliv-

ery destinations are being specified. To clear the specified destination, dis-

play the destination in the destination field of the network delivery

scanner screen, and then press the {Clear / Stop} key.

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Sending Scan Files by E-mail

Specifying E-mail Destinations

This section explains how to specify e-mail destinations.

You can specify e-mail destinations by any of the following methods:

• Select the destination from the machine’s address book

• Enter the e-mail address directly

• Search the LDAP server for the destination and select it

Before you select destinations, make sure you have selected [To]. If necessary,

press [Cc] or [Bcc], and then select destinations.

Selecting the Destination from the Machine’s Address Book

This section explains how to select the destination from the machine’s address book.

Important

❒ To use this function, you must register the destinations in [System Settings] in

advance. For details, see General Settings Guide.

You can use the following methods to select destinations registered in the ma-

chine’s address book:

• Select a destination from the list

• Select a destination by entering the registration number

• Select a destination by searching the machine’s address book

Selecting a destination from the list

Select the destination from the destination list.

A In the destination list, press the key including the destination name.

The key of the selected destination is highlighted, and the destination appears

in the destination field at the top of the screen.

If the target destination does not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title

• Display the destination by pressing [U] or [T]

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Specifying E-mail Destinations

Note

❒ Depending on the security setting, some destinations may not appear in

the destination list.

Selecting destinations by entering the registration numbers

Select the destination from the machine’s address book using its registration

number.

A Press [Reg. No.].

B Using the number keys, enter the five-digit registration number assigned

to the required destination.

If the entered number is less than five digits, press the {q} key after the last

number. Example: To enter 00003 Press the {3} key, and then press the {q}

key.

C Press [OK].

By pressing [Change], you can change the selected destination.

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Sending Scan Files by E-mail

Searching the machine’s address book for the destination and selecting it

This section explains how to search the machine’s address book for the destina-

tion and select it.

A Press [Search Dest.].

B To search by destination name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears.

You can also search by combining [Name] and [E-mail Address].

C Enter the beginning of the destination name.

To search by e-mail address, enter the beginning of the address.

D Press [OK].

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name]. You can also search by combining the [Begin-

ning Word] or [End Word] criteria with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

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Specifying E-mail Destinations

F Press [Start Search].

Destinations that match the search criteria are displayed.

G Select a destination.

H Select [To], [Cc], or [Bcc].

I Press [OK].

Note

❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book]

in the upper part on the screen has been selected before executing the

search.

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder Name], are registered in the machine’s address book. For

details, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Sending Scan Files by E-mail

Entering an E-mail Address Manually

This section explains how to enter an e-mail address manually.

A Press [Manual Entry].

The soft keyboard appears so you can enter the e-mail address.

B Enter the e-mail address.

C Press [OK].

Note

❒ Depending on the security settings, [Manual Entry] may not be displayed.

❒ To change a registered destination e-mail address, press [Edit] to the left of

the destination field to display the soft keyboard, use the soft keyboard to

enter the new address, and then click [OK].

❒ The e-mail address that is entered directly can be registered in the ma-

chine’s address book. For details, see "Registering a Directly-Entered Des-

tination in the Address Book".

Reference

p.28 “Registering a Directly-Entered Destination in the Address Book”

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Specifying E-mail Destinations

Selecting Destinations by Searching an LDAP Server

This section explains how to search for an address registered in an LDAP server

and specify it as an e-mail destination.

Important

❒ To use this function, an LDAP server must be connected to the network.

❒ Under [System Settings], the LDAP server must be registered and [LDAP

Search] must be set to [On]. For details, see General Settings Guide.

A Press [Search Dest.].

B Select the LDAP server that appears next to [Address Book].

If authentication is required to access the selected server, the authentication

screen appears. To authenticate, enter the user name and password.

C To search by destination name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears.

You can also search by combining [Name] and [E-mail Address]. If you search

by [Name], LDAP server's settings determine whether the search is based on

surname or first name. Consult your administrator.

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Sending Scan Files by E-mail

D Enter the beginning of the destination name.

To search by e-mail address, enter the beginning of the destination address.

E Press [OK].

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], [Company Name], and [Department Name]. You can also search by

combining the [Beginning Word] or [End Word] criterion with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the destination.

I Select [To], [Cc], or [Bcc].

J Press [OK].

Note

❒ The [Fax Destination], [Company Name], and [Department Name] search criteria

that appear under [Advanced Search] are registered in the LDAP server.

❒ If you register a search criterion in [Search Options] under [Program / Change

/ Delete LDAP Server] in [System Settings], the registered criterion appear on

the [Advanced Search] screen. You can add only one criterion to the [Ad-

vanced Search] screen. For details, see General Settings Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ If an e-mail address returned by the LDAP server is too long, it will be im-

possible to specify it as the destination. For details about the number of

characters that can be specified, see "Sending E-mail".

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Specifying E-mail Destinations

❒ You can register multiple e-mail addresses in individual LDAP server ac-

counts. However, only one e-mail address will be displayed as the search

result. Usually, the address that was registered first on the LDAP server is

the address that is displayed.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

• [Fuzzy Search]: a vague search (The function of this vague search depends

on the system supported by the LDAP server.)

Reference

p.148 “Sending e-mail”

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Sending Scan Files by E-mail

Registering a Directly-Entered Destination in the Address Book

This section explains how to register a directly entered destination in the ma-

chine’s address book. You can also register a destination selected from the LDAP

server.

A In the destination field, display the destination you want to register.

B Press [Prg. Dest.].

C Press [Names], and then specify the name and other information to be regis-

tered.

For details about specifying the information to be registered, see General Set-

tings Guide.

D Press [OK].

Note

❒ Depending on the security setting, [Prg. Dest.] may not appear. In such case,

you cannot complete the registration.

❒ To register in the machine’s address book a destination searched for and

selected from the LDAP server, display the destination, and then press

[Prg. Dest.].

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Specifying the E-mail Sender

This section explains how to specify the e-mail sender.

To send e-mail, you must specify the name of the sender.

You can specify the e-mail sender by any of the following methods:

• Select the sender from the sender list

• Select the sender by entering the registration number

• Select the sender by searching the machine’s address book

Note

❒ Senders must be registered in advance under [System Settings]. For details, see

General Settings Guide.

❒ In [System Settings], you can specify the administrator’s e-mail address as the

default sender name. This lets you send e-mail without entering anything for

[Sender Name]. For detail, see General Settings Guide.

❒ Depending on the security setting, the logged-on user may be specified as

[Sender Name].

❒ When a protection code has been set, a screen for entering the protection code

appears after selecting the sender. Enter the protection code, and then press

[OK]. If the protection code you entered is correct, the sender name is dis-

played.

Selecting a Sender from the List

This section explains how to select the sender from the machine’s sender list.

A Press [Sender Name].

B Select the sender.

C Press [OK].

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Sending Scan Files by E-mail

Using a Registration Number to Specify a Sender Name

Select the sender using the registration numbers specified by users in the ma-

chine's address book.

A Press [Sender Name].

B Press [Registration No.].

C Using the number keys, enter the five-digit registration number assigned

to the required destination.

If the entered number is less than five digits, press the {q} key after the last

number.

Example: To enter 00006

Press the {6} key, and then press the {q} key.

D Press [OK] twice.

By pressing [Change], you can change the selected destination.

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Specifying the E-mail Sender

Selecting the Sender by Searching the Machine’s Address Book

This section explains how to select the sender by searching the machine’s ad-

dress book.

A Press [Sender Name].

B Press [Search].

C To search by user name, press [Name].

To search by e-mail address, press [E-mail Address].

The soft keyboard appears.

You can also search by combining [Name] and [E-mail Address].

D Enter the beginning of the sender’s name you want to search for.

To search by e-mail address, enter the beginning of the address.

E Press [OK].

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name].

You can also search by combining the [Beginning Word] or [End Word] criteria

with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

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Sending Scan Files by E-mail

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the sender.

I Press [OK].

Note

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder Name], are registered in the machine’s address book. For

details, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected sender.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Specifying the E-mail Subject

You can specify the subject for an e-mail when sending a file by e-mail.

A Press [Subject].

The soft keyboard appears.

B Enter the subject.

C Press [OK].

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Sending Scan Files by E-mail

Specifying the E-mail Message

This section explains how to specify the e-mail message.

The message can be created in the following ways:

• Select the registered e-mail message from the list

• Enter the message directly

Important

❒ The messages that can be selected from the list must be registered in [System

Settings] in advance. For details, see General Settings Guide.

Selecting a Message from the List

You can select a message from the list.

A Press [Text].

B Select a message.

C Press [OK].

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Specifying the E-mail Message

Manual Entry of a Message

You can enter the message manually.

A Press [Text].

B Press [Manual Entry].

The soft keyboard appears so you can enter the message.

C Enter the message.

D Press [OK] twice.

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Sending Scan Files by E-mail

Simultaneous Storage and Sending by E-mail

This section explains how to store a file and simultaneously send it by e-mail.

A Press [Store File].

B Select [Send & Store].

C If necessary, specify the stored file's information, such as [User Name], [File

Name], and [Password].

For details, see "Specifying File Information for a Store File".

D Press [OK].

E Specify the destination, make any other necessary settings, and then send

the e-mail.

For details about sending a file by e-mail, see "Basic Operation for Sending

Scan Files by E-mail".

Note

❒ You can resend stored files by e-mail. To resend stored files, select the files

on the Select Stored File screen, and then send them. For details, see "Send-

ing a Stored Files".

Reference

p.67 “Specifying File Information for a Stored File”

p.16 “Basic Operation for Sending Scan Files by E-mail”

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Sending the URL by E-mail

This section explains how to send the URL of a scanned file by e-mail.

Use this function if network restrictions prevent you sending attachments by e-mail.

A In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method].

For details about specifying the setting, see General Settings Guide.

B Return to the initial scanner screen, and then press [Store File] to select [Send

& Store].

To send the URL by e-mail, you must select [Send & Store].

C Press [OK].

D Specify the destination, make any other necessary settings, and then send

the e-mail.

For details about sending a file by e-mail, see "Basic Operation for Sending

Scan Files by E-mail".

An e-mail similar to the following will be sent to the destination:

E In the e-mail destination, click the URL.

Web Image Monitor starts.

F View, delete, send, or download the file over the network using Web Image

Monitor.

Note

❒ It is recommended that you use Web Image Monitor on the same network

environment. For details about settings for using Web Image Monitor, see

Network Guide.

❒ Depending on the environment, even if you click the URL in the file sent

by e-mail, the browser may not start and you may not be able to view the

file. If this happens, click the same URL again, or manually enter the URL

in the browser's address bar.

❒ To display details about the functions for managing stored files using Web Im-

age Monitor, click [Help] on the upper right of each Web browser's window.

❒ You can send the URL by e-mail and simultaneously send it by Scan to Fold-

er. In this case, the file is sent to the Scan to Folder destination, not the URL.

Reference

p.13 “Sending Scan Files by E-mail”

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Sending Scan Files by E-mail

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2. Sending Scan Files to Folders

Using the Scan to Folder function, you can send scan files over the network to

shared folders, FTP server folders, or NetWare folders.

Before Sending Files by Scan to Folder

This section describes the preparations and procedure for sending files by Scan

to Folder.

Outline of Sending Scan Files by Scan to Folder

This section outlines the function for sending scan files by Scan to Folder.

Sending files to shared folders

ZZZ509S

1. This machine

You can send scan files to shared net-

work folders. To send scan files to shared

network folders, use the SMB protocol.

3. Client computer

You can also browse scanned files saved

to a shared folder from a client computer.

2. Computer with a shared folder

To use this function, it is necessary to cre-

ate a shared folder in advance. You can

specify a shared folder to save scan files.

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Sending Scan Files to Folders

Sending files to an FTP server

ZZZ510S

1. This machine

3. Client computer

You can send scan files to FTP server

folders. To send scan files to FTP server

folders, use the FTP protocol.

You can browse scanned files saved to an

FTP server from a client computer. You

need to have an FTP client program on

the computer to connect to an FTP server.

2. FTP server

The FTP server is a server that provides

file transfer services among computers

on the same network. Transferred files

are stored on this server. It is essential to

have the FTP server inside the

LAN/WAN where this machine belongs.

It is not possible to access an FTP server

via a proxy server.

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Before Sending Files by Scan to Folder

Sending files to a NetWare server

ZZZ511S

1. This machine

You can send scan files to NetWare fold-

ers. To send scan files to NetWare fold-

ers, use the NCP protocol.

3. Client computer

To download files, a computer must be

running the NetWare client and be

logged onto the server.

2. NetWare Server

You can use this server to share files over

the network via NetWare. By sending im-

age data to the server, files can be stored

on the server.

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Sending Scan Files to Folders

Preparation for Sending by Scan to Folder

This section describes the preparations and settings for sending scan files by

Scan to Folder.

Important

❒ Files can be sent to shared folders on client computers.

❒ Files can also be sent to FTP servers if any exist on the network.

❒ Files can also be sent to NetWare servers if any exist on the network.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet or wireless LAN (IEEE

802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask.

• Specify the IPv4 gateway address.

• In [Effective Protocol], enable [IPv4].

• To send files to shared folders, enable [SMB] in [Effective Protocol]. To send

files to NetWare folders, enable [NetWare] in [Effective Protocol].

C If necessary, change settings in [Send Settings] under [Scanner Features].

Note

❒ To connect the machine to the network using a wireless LAN (IEEE

802.11b), an extended wireless LAN board is required respectively. For de-

tails, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For more information about network settings, see General Settings

Guide.

❒ For details about [Scanner Features], see General Settings Guide.

❒ Sending files using SMB is available only under a NetBIOS over TCP/IP

environment. Sending files using SMB is not available under a NetBEUI

environment.

❒ Even when settings made with the control panel, Web Image Monitor, Tel-

net, or other methods do not permit the use of SMB and FTP, sending files

is still possible.

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Before Sending Files by Scan to Folder

Registering Destination Folders in the Address Book

You can register the addresses of frequently-used destination folders in the ad-

dress book. Register the folder addresses in [Address Book Management] under

[Administrator Tools] from [System Settings]. These addresses can also be registered

as groups.

Note

❒ For details about registering the address of a destination folder in the address

book, see General Settings Guide.

❒ You can register entries in the address book using Web Image Monitor or

SmartDeviceMonitor for Admin. For details about installing SmartDevice-

Monitor for Admin, see Network Guide. For details about registering ad-

dresses, see each application’s Help.

❒ Depending on the machine type, you may not be able to use the machine

when it is updating the address book using CSV files (retrieved using Smart-

DeviceMonitor for Admin) that contain user codes.

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Sending Scan Files to Folders

Scan to Folder Screen

This section describes the screen layout when sending scan files by Scan to Folder.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

ATG020S

1. Destination field

5. [Reg. No.]

The specified destination appears. If

more than one destination has been spec-

ified, press [U] or [T] to scroll through the

destinations.

Press to specify a destination using a five-

digit registration number.

6. Destination List

The list of destinations registered in the

machine appears.

If all of the destinations cannot be dis-

played, press [U] or [T] to switch the

screen.

Group destinations are denoted by this

symbol ( ).

2. E-mail/ Folder

Press to switch between the Scan to Fold-

er screen and E-mail screen.

Also switch the screen when sending a

file simultaneously by both Scan to Fold-

er and e-mail.

3. Scan to Folder icon

7. [Text][Subject][Sender Name]

Shows that the Scan to Folder screen is

displayed.

[Recept. Notice]

You can enter the message and specify the

subject, sender, and whether or not to use

Message Disposition Notification. The en-

tries will be used for e-mail transmission

when sending files simultaneously by

Scan to Folder and e-mail. For details, see

"Sending Scan Files by E-mail".

4. [Manual Entry]

To specify destinations not registered in

the address book, press this button to dis-

play the soft keyboard, and then enter the

address of the destination folder.

Reference

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Basic Operations When Using Scan to Folder

This section describes the basic operations involved in using Scan to Folder.

A Make sure that no previous settings remain.

If a previous setting remains, press the {Clear Modes} key.

B If the network delivery scanner screen or E-mail screen appears, switch to

the Scan to Folder screen.

For details, see "Switching to the Scan to Folder Screen".

C If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

D If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

E If necessary, press [Orig. Orientation] to specify original orientation.

For details, see "Setting Original Orientation".

F If necessary, press [Send File Type / Name] to specify settings such as file name

and file format.

For details, see "Setting File Type and File Name".

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Sending Scan Files to Folders

G Specify the destination.

You can specify multiple destinations.

For details, see "Specifying Scan to Folder Destinations".

H Place originals.

I Press the {Start} key, if scanning does not start automatically.

If you are scanning batches, place the next originals.

For details, see "Scanning Multiple Pages into a Single File".

Note

❒ If you have selected more than one destination, you can press [U] or [T]

next to the destination field to scroll through the destinations.

❒ To cancel a selected destination, press [U] or [T] to display the destination

in the destination field, and then press the {Clear / Stop} key. You can cancel

a destination selected from the destination list by pressing the selected des-

tination again.

❒ If you press the {Check Modes} key before placing originals, the initial scan-

ner screen switches to the Check Modes screen. You can use the Check

Modes screen to check the settings such as destinations. For details, see

"Check Modes".

❒ If you press [Preview], and then start scanning while [Preview] is highlight-

ed, the Preview screen appears. You can use this screen to check how the

originals are scanned and the scan settings used for scanning. After check-

ing the preview, you can specify whether to send the file or not. For details,

see "Preview".

❒ To cancel scanning, press the {Clear / Stop} key.

❒ You can also store a file and simultaneously send it by Scan to Folder. For

details, see "Simultaneous Storage and Sending by Scan to Folder".

Reference

p.47 “Switching to the Scan to Folder Screen”

p.126 “Setting File Type and File Name”

p.48 “Specifying Scan to Folder Destinations”

p.62 “Simultaneous Storage and Sending by Scan to Folder”

p.6 “Check Modes”

p.7 “Preview”

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Switching to the Scan to Folder Screen

This section explains how to switch to the Scan to Folder screen.

If the E-mail screen is being displayed, press [Folder] to switch to the Scan to

Folder screen.

If the network delivery scanner screen is being displayed, switch to the Scan to

Folder screen as follows:

A Press [Delivery Dest.].

The E-mail screen or Scan to Folder screen appears.

B If the E-mail screen appears, press [Folder].

The Scan to Folder screen appears.

Note

❒ You cannot switch from the network delivery scanner screen while deliv-

ery destinations are being specified. To clear the specified destination, dis-

play the destination in the destination field of the network delivery

scanner screen, and then press the {Clear / Stop} key.

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Sending Scan Files to Folders

Specifying Scan to Folder Destinations

This section explains how to specify Scan to Folder destinations.

You can send a file by Scan to Folder by any of the following methods:

• Select a destination registered in the machine’s address book

• Send a file to a shared network folder

• Send a file to an FTP server

• Send a file to a NetWare server

Selecting the Destination from the Machine’s Address Book

This section explains how to select the destination from the machine’s address

book.

Important

❒ To use this function, you must register the destinations in [System Settings] in

advance.

You can select a destination registered in the machine’s address book by any of

the following methods:

• Select the destination from the destination list

• Select the destination by entering its registration number

• Select the destination by searching the machine’s address book

Note

❒ If you have specified the address protection code for accessing the address

book, the screen for entering the address protection code appears.

❒ Depending on the security setting, some destinations may not appear in the

destination list.

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Specifying Scan to Folder Destinations

Selecting a destination registered in the destination list

Select the destination from the destination list.

A In the destination list, press the key including the destination name.

The key of the selected destination is highlighted, and the destination appears

in the destination field at the top of the screen.

If the target destination does not appear, take one of the following steps:

• Display the destination by selecting its initial letter from the title

• Display the destination by pressing [U] or [T]

Note

❒ Depending on the security setting, some destinations may not appear in

the destination list.

Selecting destinations by entering the registration numbers

Select the destination from the machine’s address book using its registration number.

A Press [Reg. No.].

B Enter the five-digit registration number that has been assigned to a desti-

nation using the number keys.

If the entered number is less than five digits, press the

Example: To enter 00004

{

}

key after the last number.

Press the {4} key, and then press the {q} key.

C Press [OK].

By pressing [Change], you can change the selected destination.

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Sending Scan Files to Folders

Searching the machine’s address book for the destination and selecting it

This section explains how to search the machine’s address book for the destina-

tion and select it.

A Press [Search Dest.].

B To search by destination name, press [Name].

To search by path, press [Folder Name].

The soft keyboard appears.

You can also search by combining [Name] and [Folder Name].

C Enter the beginning of the destination name.

To search by path, enter the beginning of the path.

D Press [OK].

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Specifying Scan to Folder Destinations

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search using criteria such as [Name], [E-

mail Address], and [Folder Name].

You can also search by combining the [Beginning Word] or [End Word] criteria

with the other criteria.

The illustrated screen is an example. The items that actually appear on the

screen may differ.

F Press [Start Search].

Destinations that match the search criterion are displayed.

G Select the destination folder.

H Press [OK].

Note

❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad-

dress], and [Folder], are registered in the machine’s address book. For de-

tails, see General Setting Guide.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Sending Scan Files to Folders

Sending Files to a Shared Network Folder

This section explains how to specify the destination when sending files to a

shared network folder.

Important

❒ The shared folder must have been created on the client computer in advance.

❒ You can create the shared folder under Windows 98/Me/2000/XP, Windows

NT 4.0, Windows Server 2003, and Mac OS X.

❒ Depending on the operating system of the client computer, access to the

shared folder may require authentication.

❒ This machine does not support DFS (Distributed File System).

You can send a file to a shared folder over the network by any of the following

methods:

• Enter the path to the destination directly

• Specify the path by browsing the network for the destination

Entering the path to the destination manually

You can enter the path to the destination folder manually.

A Press [Manual Entry].

B Press [SMB].

C Press [Manual Entry] on the right side of the path field.

The soft keyboard appears.

D Enter the path for the folder.

The following is an example of a path where the folder name is "user" and the

computer name is "desk01": \\desk01\user.

Instead of specifying the destination using its path, you can also use its IPv4

address.

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Specifying Scan to Folder Destinations

E Press [OK].

F Depending on the destination setting, enter the user name for logging on

to the client computer.

Press [Manual Entry] to the right of the user name field to display the soft key-

board.

G Depending on the destination setting, enter the password for logging on to

the client computer.

Press [Manual Entry] for the password to display the soft keyboard.

H Press [Connection Test].

A connection test is performed to check whether the specified shared folder

exists.

I Check the connection test result, and then press [Exit].

J Press [OK].

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ To change the path for the folder that has been entered, press [Change] on

the left side of the destination field. Enter the correct path for the folder,

and then press [OK].

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enough

free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

Reference

p.61 “Registering the Path to the Selected Destination in the Address

p.61 “Registering the Path to the Selected Destination in the Address

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Sending Scan Files to Folders

Specifying the path by browsing the network for destinations

You can browse computers on the network for the destination folder, and then

specify the path.

A Press [Manual Entry].

B Press [SMB].

C Press [Browse Network] under the path name field.

Domains or workgroups on the network appear.

D Select the domain or workgroup in which the destination folder is located.

E Select the client computer that has the destination folder.

If you cannot find the computer you are looking for, press [Up One Level] and

browse that level.

If authentication is required to access the selected computer, the authentica-

tion screen appears. To authenticate, enter the user name and password.

F Select the destination folder.

When the selected folder has sub-folders, the sub-folders list appears.

If you cannot find the destination folder, press [Up One Level], and then search

for the folder at that level.

G Press [OK] twice.

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Specifying Scan to Folder Destinations

Note

❒ If authentication is required to access the folder, the login screen appears.

Enter the user name and password.

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ Up to 100 computers or shared folders can be displayed.

❒ The machine may fail to transfer the file if you do not have the write priv-

ileges for the shared folder or there is not enough free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

Reference

p.61 “Registering the Path to the Selected Destination in the Address

Sending Files to an FTP Server

This section explains how to specify destinations when sending files to an FTP

server.

Entering the path to an FTP server manually

You can enter the path to an FTP server manually.

A Press [Manual Entry].

B Press [FTP].

C Press [Manual Entry] on the right side of the server name field.

The soft keyboard appears.

D Enter a server name.

Instead of specifying the destination using its path, you can also use its IPv4

address.

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Sending Scan Files to Folders

E Press [Manual Entry] on the right side of the path field.

F Enter the path for the folder.

The following is an example of a path where the folder name is "user" and the

subfolder name is "lib": user\lib.

G Press [OK].

H Enter the user name according to the setting at the destination.

Press [Manual Entry] to the right of the user name field to display the soft key-

board.

I Enter the password according to the setting at the destination.

Press [Manual Entry] next to the password field to make the soft keyboard ap-

pear.

J To change the port number which is set in [System Settings], press [Change]

on the right side of the port number field. Enter a port number using the

number keys, and then press the {q} key.

K Press [Connection Test].

A connection test is performed to check whether the specified folder exists.

L Check the connection test result, and then press [Exit].

M Press [OK].

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ To change the registered path to a destination folder, press [Edit] to the left

of the destination field to display the soft keyboard, enter the new path,

and then click [OK].

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

❒ The machine may fail to transfer the file if you do not have write privileges

for the folder or there is not enough free hard disk space.

Reference

p.61 “Registering the Path to the Selected Destination in the Address

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Specifying Scan to Folder Destinations

Sending Files to NetWare Server

This section explains how to specify destinations when sending files to a Net-

Ware server.

The NetWare folder of the destination can be specified in an NDS tree or on a

NetWare Bindery server, depending on the NetWare environment. Consult

your administrator.

You can send a file to NetWare server by any of the following methods:

• Enter the destination path of the Netware server directly

• Specify the path by browsing to the destination on the Netware server

Entering the path of the NetWare server directly

You can directly enter the path of the NetWare server.

A Press [Manual Entry].

B Press [NCP].

C Select the connection type.

Press [NDS] to specify the folder in the NDS tree.

Press [Bindery] to specify the folder on the NetWare Bindery server.

D Press [Manual Entry] on the right side of the path field.

The soft keyboard appears.

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Sending Scan Files to Folders

E Enter the path for the folder.

If you set the connection type to [NDS], the NDS tree name is "tree", the name of

the context including the volume is "context", the volume name is "volume", and

the folder name is "folder", the path will be "\\tree\volume.context\folder".

If you set the connection type to [Bindery], the NetWare Bindery server name

is "server", the volume name is "volume", and the folder name is "folder", the

path will be "\\server\volume\folder".

F Press [OK].

G Enter the user name for logging on to the NDS tree or NetWare Bindery server.

Press [Manual Entry] to the right of the user name field. The soft keyboard appears.

If you press [NDS] for [Connection Type], enter the user name, and then enter

the name of the context containing the user object. If the user name is "user"

and the name of the Context is "context", the user name will be "user.context".

H If a password is specified for the log on user, enter it.

Press [Manual Entry] to the right of the password field. The soft keyboard appears.

I Press [Connection Test].

A connection test is performed to check whether the specified share folder exists.

J Check the connection test result, and then press [Exit].

K Press [OK].

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ To change a registered path to a destination folder, press [Edit] to the left to

the destination field to display the soft keyboard, enter the correct path to

the folder, and then press [OK].

❒ You can connect only to folders that you have the read privileges for.

❒ The connection test may take time.

❒ You may not be able to press [Connection Test] right after pressing [Cancel]

during a connection test.

❒ Even if the connection test was successful, the machine may fail to transfer

the file if you do not have write privileges for the file or there is not enough

free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

Reference

p.61 “Registering the Path to the Selected Destination in the Address

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Specifying Scan to Folder Destinations

Specifying the path by browsing to the destination on a NetWare server

Specify the path by browsing to the destination folder in an NDS tree or on a

NetWare Bindery server.

A Press [Manual Entry].

B Press [NCP].

C Select the connection type.

Press [NDS] to specify a folder in the NDS tree.

Press [Bindery] to specify a folder on the NetWare Bindery server.

D Press [Browse Network] under the path name field.

If you selected [NDS] under [Connection Type], the NDS tree list appears.

If you selected [Bindery] under [Connection Type], the NetWare Bindery server

list appears.

E Search for the destination folder in the NDS tree or NetWare Bindery server.

If you cannot find the destination folder, press [Up One Level], and then search

for the folder at that level.

F Select the destination folder.

G Press [OK] twice.

Note

❒ If you change the protocol after entering the path name, user name, or

password, a confirmation message appears.

❒ Only folders that you have the read privileges for are displayed.

❒ If the language used for the NDS tree or by the NetWare Bindery server

differs from that used by the machine, file names in the NDS tree or on the

NetWare Bindery server might appear garbled.

❒ Up to 100 items can be displayed.

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Sending Scan Files to Folders

❒ If the selected NDS tree or NetWare Bindery server requires authentica-

tion, a login screen appears. Enter a user name and password for logging

on to the NDS tree or NetWare Bindery server. If you log on to the NDS

tree, enter a user name, and then enter the name of the context containing

the user object. If the user name is "user" and the name of the Context is

"context", the user name will be "user.context".

❒ The machine may fail to transfer the file if you do not have write privileges

for the folder or there is not enough free hard disk space.

❒ You can register the path to the destination in the machine’s address book.

For details, see "Registering the Path to the Selected Destination in the Ad-

dress Book".

Reference

p.67 “Specifying File Information for a Stored File”

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Specifying Scan to Folder Destinations

Registering the Path to the Selected Destination in the Address Book

This section explains how to register folder paths you have entered manually or

specified by browsing the network to the machine's address book.

A In the destination field, display the destination you want to register.

B Press [Prg. Dest.].

C Press [Names], and then specify the name and other information to be regis-

tered.

For details about specifying the information to be registered, see General Set-

tings Guide.

D Press [OK].

Note

❒ Depending on the security setting, [Prg. Dest.] may not appear.

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Sending Scan Files to Folders

Simultaneous Storage and Sending by

Scan to Folder

This section explains how to store a file and simultaneously send it by Scan to

Folder.

A Press [Store File].

B Make sure that [Send & Store] is selected.

C If necessary, specify file data, such as [User Name], [File Name], and [Password].

For details, see "Specifying File Information for a Stored File".

D Press [OK].

E Specify the setting for sending the file by Scan to Folder, and then send the

file.

For details about sending a file by Scan to Folder, see "Basic Operations When

Using Scan to Folder".

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

❒ You can resend stored files by Scan to Folder. To resend stored files, select

the files on the Select Stored File screen, and then send them. For details,

see "Sending a Stored File".

Reference

p.36 “Simultaneous Storage and Sending by E-mail”

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3. Storing Files Using the Scanner

Function

Using the scanner function, you can store scan files in the machine, and then

send the stored files by e-mail or Scan to Folder.

Before Storing Files

This section outlines file storage under the scanner function and provides relat-

ed cautions.

Outline of File Storage under the Scanner Function

This section outlines storing files under the scanner function.

Important

❒ You can specify a password for each stored file. Files that are not password-

protected can be accessed by other users on the same local area network using

DeskTopBinder. It is recommended that you protect stored files from unau-

thorized access by specifying passwords.

❒ Scan file stored in the machine may be lost if some kind of failure occurs. We

advise against using the hard disk to store important files. The supplier shall

not be responsible for any damage that may result from the loss of files. For

long-term storage of files, we recommend the use of DeskTopBinder. For de-

tails, contact your local dealer.

ZZZ512S

1. This Machine

2. Client Computer

You can store scan files on the machine’s

hard disk. The stored files can be sent by

e-mail, Scan to Folder, or the network de-

livery scanner.

Using DeskTopBinder, you can, over the

network, view, copy, or delete files stored

in the machine. Using Web Image Moni-

tor, you can, over the network, view,

download, send, or delete files stored in

the machine. For details about DeskTop-

Binder Lite, see DeskTopBinder Lite–relat-

ed manuals. For details about Web Image

Monitor, see Web Image Monitor Help.

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Storing Files Using the Scanner Function

Note

❒ Stored files will be deleted after a set period. For details about specifying the

period, see General Settings Guide.

❒ Files stored under the scanner function cannot be printed from the machine’s

control panel. Print the files from a client computer after receiving them on

the computer.

❒ You can also store a file and simultaneously send it. For details, see "Simulta-

neous Storage and Sending by E-mail", "Simultaneous Storage and Sending

by Scan to Folder", and "Simultaneous Storage and Delivery".

Reference

p.62 “Simultaneous Storage and Sending by Scan to Folder”

p.100 “Simultaneous Storage and Delivery”

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Basic Operation for Storing Scan Files

This section describes the basic operation for storing scan files.

A Make sure that no previous settings remain.

If a previous setting remains, press the {Clear Modes} key.

B Press [Store File].

C Press [Store Only].

D If necessary, specify file information, such as [User Name], [File Name], and

[Password].

For details, see "Specifying File Information for a Stored File".

E Press [OK].

F If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

G If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

H If necessary, press [Orig. Orientation] to specify original orientation.

For details, see "Setting Original Orientation".

I Place originals.

J Press the {Start} key, if scanning does not start automatically.

If you are scanning batches, place the next originals.

For details, see "Scanning Multiple Pages into a Single File".

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Storing Files Using the Scanner Function

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

❒ By pressing [Send & Store], you can simultaneously store scan files and send

them. For details, see "Simultaneous Storage and Sending by E-mail", "Si-

multaneous Storage and Sending by Scan to Folder", and "Simultaneous

Storage and Delivery".

❒ If a destination or sender has been selected, you cannot press [Store Only].

❒ To cancel scanning, press the {Clear / Stop} key.

Reference

p.67 “Specifying File Information for a Stored File”

p.36 “Simultaneous Storage and Sending by E-mail”

p.62 “Simultaneous Storage and Sending by Scan to Folder”

p.100 “Simultaneous Storage and Delivery”

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Specifying File Information for a Stored File

You can specify data for a stored file, such as user name, file name, and pass-

word.

By specifying data for a stored file, you can search for the file by user name or

file name, or protect the file with a password to prevent other people from ac-

cessing the file.

Specifying a User Name

You can specify a user name for the stored file.

A Press [Store File].

The Store File screen appears.

B Press [User Name].

A list of user names appears.

C Press the user name you want to specify.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To specify a name not shown here, press

[Manual Entry], and then enter the user name.

D Press [OK] twice.

Note

❒ Depending on the security setting, [Access Privileges] may appear instead

of [User Name]. For details about specifying [Access Privileges], consult the

administrator.

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Storing Files Using the Scanner Function

Specifying a File Name

This section explains how to change the name of a stored file.

A stored file is allocated a name starting with "SCAN" followed by a 4-digit

number.

• Example: SCAN0001

You can change this file name.

A Press [Store File].

The Store File screen appears.

B Press [File Name].

The soft keyboard appears.

C Change the file name.

D Press [OK] twice.

Note

❒ For details about entering the text, see About This Machine.

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Specifying File Information for a Stored File

Specifying a Password

You can specify a password for the stored file.

Important

❒ Do not forget the password. If you forget it, consult the system administrator

of the machine.

By specifying a password, you can ensure that only the people who know the

password can view the file.

A Press [Store File].

The Store File screen appears.

B Press [Password].

C Using the number keys, enter a four to eight-digit number.

D Press [OK].

E Enter the same number again using the number keys.

F Press [OK] twice.

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Storing Files Using the Scanner Function

Displaying the List of Stored Files

This section describes the list of stored files.

Using the list of stored files, you can delete stored files or change the file data.

List of Stored Files

This section describes how the list of stored files is displayed.

To display the list of stored files, press [Select Stored File] on the initial scanner screen.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

ATG021S

1. Keys for searching for files

6. [Details]

Press to switch to the screens for search-

ing for a file by user name or file name, or

to the screen for displaying all files.

Press this to display details about the se-

lected file.

7. [Preview]

Press this to display a preview of the se-

lected file. For Detail, see "Checking a

Stored File Selected from the List".

2. List/ Thumbnails

You can select whether to display stored

files as a list or as thumbnails.

8. List of stored files

3. [Send]

Displays the list of stored files.

If the file you want to select is not displayed in

Press this to deliver or send a stored file

by e-mail or Scan to Folder.

the list, press

password has been specified for a file, a key icon

[

]

[

]

to scroll the screen. If a

4. [Manage / Delete File]

Press this to delete stored files or change

the file data.

appears to the left of the user name for the file.

5. Keys for sorting files

Press to sort the files using the selected

item. Select the same item once more for

a reverse sort. However, the files cannot

be sorted in reverse delivery.

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Displaying the List of Stored Files

Note

❒ You cannot display thumbnails of stored files whose original sizes are larger

than 18 × 24 inch or A2.

❒ Depending on the security setting, some files may not appear in the list.

❒ Files stored under functions other than the scanner function do not appear on

this screen.

Reference

p.73 “Checking a Stored File Selected from the List”

Searching the List of Stored Files

You can search for files from the stored files using the user name or file name.

You can search the list of stored files by either of the following methods:

• Search by user name

• Search by file name

Searching by user name

You can search for a stored file by its user name.

A Press [Select Stored File].

B Press [User Name].

C Select the user name to be used for the search.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To change a user name not shown here,

press [Manual Entry], and then enter the user name.

D Press [OK].

The search begins, and then files belonging to the specified user appear.

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Storing Files Using the Scanner Function

Searching by file name

You can search for a stored file by its file name.

A Press [Select Stored File].

B Press [File Name].

The soft keyboard appears.

C Enter the file name.

For information about how to enter characters, see About This Machine.

D Press [OK].

The search starts, and files whose name starts with the entered string appear.

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Checking Stored Files

You can display the Preview screen and check a stored file on the machine or

from the client computer.

Checking a Stored File Selected from the List

This section explains how to preview a file selected from the list of stored files.

A Press [Select Stored File].

The list of stored files appears.

For details about the list of stored files, see "List of Stored Files".

B From the list of stored files, select the file you want to check.

You can select more than one file.

C Press [Preview].

A preview of the selected stored file appears.

Note

❒ If you select a password-protected stored file, a screen for entering the

password appears. To select the file, enter the correct password, and then

press [OK].

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Storing Files Using the Scanner Function

Stored file preview screen

ATG022S

1. [Zoom Out], [Zoom In]

In previewing, you can reduce or enlarge

the file image.

5. Display File

The name and size of the selected file ap-

pear.

2. [←][→][↑][↓]

6. Display Page

You can scroll the preview screen.

The page number of the previewed page,

total number of pages, page size, and

color mode appear.

3. [Switch]

You can switch to a preview of another

page.

7. Display Position

When the preview is enlarged, the loca-

tion of the part of the page displayed on

the preview screen is indicated.

4. [Switch]

You can switch to a preview of another

file.

Note

❒ You cannot use the preview function for stored files whose original sizes are

larger than 18 × 24 inch or A2.

Reference

p.70 “List of Stored Files”

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Checking Stored Files

Checking Stored Files from a Client Computer

Using DeskTopBinder Lite or Web Image Monitor, you can also display the files

stored in the machine on a client computer.

Important

❒ To view stored files from a client computer, you must first make the required

IP address settings using DeskTopBinder or Web Image Monitor.

You can also check files stored under the copier, Document Server, and printer

functions.

Using DeskTopBinder Lite to display stored files

The stored files are displayed and can be checked on a client computer using

DeskTopBinder Lite.

Note

❒ You can also transfer the stored files to the client computer.

❒ For details about DeskTopBinder, see the DeskTopBinder-related manuals.

❒ For details about installing DeskTopBinder Lite, see "Installing DeskTop-

Binder Lite from the Supplied CD-ROM".

Reference

p.85 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

Using Web Image Monitor to display stored files

The stored files are displayed and can be checked also on a client computer using

Web Image Monitor.

When you enter http:// (machine IP address)/ in the address bar of the Web

browser on a client computer, the top page of Web Image Monitor appears.

Note

❒ You can also download and send the stored files.

❒ It is recommended that you use Web Image Monitor only within your local

area network.

❒ For details about displaying or downloading stored files using Web Image

Monitor, see Copy/ Document Server Reference.

❒ For details about making settings for using Web Image Monitor, see Network

Guide.

❒ For details about functions for managing stored files using Web Image Mon-

itor, click [Help] on the upper-right corner of the displayed screen.

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Storing Files Using the Scanner Function

Sending a Stored File

This section explains how to send a stored file.

Stored files can be sent by e-mail, Scan to Folder, or the network delivery scanner.

Note

❒ There are two methods of sending stored files by e-mail. Settings made under

[Scanner Features] determine which method is used. For details, see General

Settings Guide.

• To send the URL by e-mail:

Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link].

This method is useful when network restrictions prevent you sending at-

tachments.

• To send an attached file by e-mail:

Under [Scanner Features], [Stored File E-mail Method], select [Send File].

Sending Stored Files

This section describes a brief procedure for sending stored files.

For details about how to select stored files and make settings for sending those

files, see respective pages.

A Press [Select Stored File].

The list of stored files appears.

B Select the file you want to send.

You can select multiple files.

The selected files are sent in the order they were selected.

If you press [Queue], only the files you have selected are displayed in the order

they will be sent.

For details about selecting the stored files, see "Searching the List of Stored

Files".

C Press [OK].

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Sending a Stored File

D If necessary, switch to the E-mail, Scan to Folder, or network delivery scan-

ner screen.

For details about switching the screen, see "Switching to the E-mail Screen",

"Switching to the Scan to Folder Screen", or "Switching to the Network Deliv-

ery Scanner Screen".

E Specify the destination, make any other necessary settings.

For details about how to send a file by e-mail or Scan to Folder, or how to de-

liver a file, see "Basic Operation for Sending Files by E-mail", "Basic Opera-

tions When Using Scan to Folder", or "Basic Operation for Delivering Files".

F Press the {Start} key.

The stored file will be sent.

Note

❒ If you select a password-protected stored file, a screen for entering the

password appears. To select the file, enter the correct password, and then

press [OK].

❒ When the URL has been sent by e-mail, the recipient can check the stored

file by clicking that URL. For details, see "Sending the URL by E-mail".

Reference

p.16 “Basic Operation for Sending Scan Files by E-mail”

p.19 “Switching to the E-mail Screen”

p.47 “Switching to the Scan to Folder Screen”

p.90 “Switching to the Network Delivery Scanner Screen”

p.37 “Sending the URL by E-mail”

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Storing Files Using the Scanner Function

Managing Stored Files

This section explains how to delete stored files and how to change the data for

stored files.

Deleting a Stored File

This section explains how to delete a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

The [Manage / Delete File] screen appears.

C Select the file you want to delete.

If you select a password-protected stored file, a screen for entering the pass-

word appears. To select the file, enter the correct password, and then press

[OK].

D Press [Delete File].

A confirmation message about deleting the file appears.

E Press [Yes].

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Managing Stored Files

Note

❒ Files waiting for delivery cannot be deleted.

❒ You can also delete files stored in the machine by accessing the machine

from a client computer using Web Image Monitor or DeskTopBinder. For

detail about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

Changing Data for a Stored File

You can change data for a stored file, such as [User Name], [File Name], and [Pass-

word].

Note

❒ Information for files waiting for delivery cannot be changed.

Changing a user name

You can change the user name for a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

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Storing Files Using the Scanner Function

C Select the file containing the file information you want to change.

If you select a password-protected stored file, a screen for entering the pass-

word appears. Enter the password, and then press [OK].

D Press [Change User Name].

E Enter a new user name.

The user names shown here are names that were registered on the [Adminis-

trator Tools] tab in [System Settings]. To change a user name not shown here,

press [Manual Entry], and then enter the user name.

F Press [OK].

G Make sure that the user name was changed as necessary, and press [Exit].

Note

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

user name of a file stored in the machine from the client computer. For de-

tails about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

❒ Depending on the security setting, [Change Access Priv.] may appear in-

stead of [Change User Name]. For details about specifying [Change Access

Priv.], consult the administrator.

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Managing Stored Files

Changing a file name

You can change the file name of a stored file.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

C Select the file containing the file information you want to change.

If you select a password-protected stored file, a screen for entering the pass-

word appears. Enter the password, and then press [OK].

D Press [Change File Name].

E Change the file name.

F Press [OK].

G Make sure that the file information was changed as necessary, and press

[Exit].

Note

❒ For information about how to enter characters, see About This Machine.

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

name of a file stored in the machine from the client computer. For details

about Web Image Monitor, see Web Image Monitor Help. For details about

DeskTopBinder, see the manuals supplied with DeskTopBinder.

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Storing Files Using the Scanner Function

Changing a password

Enter the password for accessing the stored file.

Important

❒ Be sure not to forget the password. If you forget it, consult the system admin-

istrator of the machine.

A Press [Select Stored File].

The list of stored files appears.

B Press [Manage / Delete File].

C Select the file containing the file information you want to change.

If you select a password-protected stored file, a screen for entering the pass-

word appears. Enter the password, and then press [OK].

D Press [Change Password].

E Using the number keys, enter a new four to eight-digit password.

F Press [OK].

G Enter the same number again using the number keys.

H Press [OK].

Note

❒ Using Web Image Monitor or DeskTopBinder, you can also change the

password of a file stored in the machine from the client computer. For de-

tails about Web Image Monitor, see Web Image Monitor Help. For details

about DeskTopBinder, see the manuals supplied with DeskTopBinder.

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4. Delivering Scan Files

Using the ScanRouter delivery software, you can deliver by various methods

scan files produced by the machine.

Before Delivering Files

This section describes the necessary preparations and the procedure for using

the network delivery scanner.

Important

❒ To use the network delivery scanner function, you need a delivery server on

which the optional ScanRouter delivery software is installed. You must also

Outline of Scan File Delivery

This section outlines the function for delivering files using the network delivery

scanner.

ZZZ513S

For details about the ScanRouter delivery

software, see the manuals supplied with

the ScanRouter delivery software.

1. This machine

You can send scan files to the delivery

server.

3. Client Computer

How to check a file from the client com-

puter depends on the delivery method.

2. Delivery server

Install the ScanRouter delivery software on

this computer to use it as the delivery server.

For example, you can check a file by one

of the following methods:

After receiving a scan file, the delivery

server delivers the file according to the

setting specified for the destination. The

delivery settings are as follows:

• Use DeskTopBinder to view a file de-

livered to the in-tray.

• Use e-mail software to receive e-mail

with an attached file.

• Browse a folder for a stored file.

• Storing the file in an in-tray

• Delivering the file by e-mail

• Storing the file in a selected folder

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Delivering Scan Files

Preparing to Deliver a File

This section describes the preparations and settings for delivering scan files.

Important

❒ To use the network delivery scanner function, you need a delivery server on

which the optional the ScanRouter delivery software is installed. For details

about the ScanRouter delivery software, see the manuals supplied with the

ScanRouter delivery software.

❒ To view files delivered to an in-tray, DeskTopBinder must be installed on the

client computer.

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or wireless LAN

(IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• In [Effective Protocol], enable [IPv4]

• Set [Delivery Option] to [On]

C If necessary, change settings in [Send Settings] under [Scanner Features].

D Using the ScanRouter delivery software, register this machine as an I/O de-

vice. In addition, specify register destinations and specify such settings as

the delivery type and sender.

For details, see the manuals supplied with the ScanRouter delivery software.

Note

❒ To connect the machine to the network using a wireless LAN (IEEE

802.11b), an extended wireless LAN board is required respectively. For de-

tails, see Network Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For details about the network settings, see General Settings Guide.

❒ For details about installing DeskTopBinder Lite, see "Installing DeskTop-

Binder Lite from the Supplied CD-ROM".

Reference

p.85 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

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Before Delivering Files

Installing DeskTopBinder Lite from the Supplied CD-ROM

This section explains how to install DeskTopBinder Lite on a client computer

from the supplied "Scanner Drivers and Utilities" CD-ROM.

To view or receive files delivered to the in-trays, you must install DeskTopBind-

er Lite on the client computer.

A Make sure Windows is running on the client computer, and then insert the

"Scanner Drivers and Utilities" CD-ROM into the CD-ROM drive.

The installer is automatically started and the [Scanner Drivers and Utilities] dia-

log box appears.

B Click [DeskTopBinder Lite].

The [DeskTopBinder Lite Setup] dialog box appears.

For the subsequent installation steps, see the Setup Guide displayed from the

[DeskTopBinder Lite Setup] dialog box.

Note

❒ Before you start the installation, check the system requirements for Desk-

TopBinder Lite. For details, see "Software Supplied on CD-ROM".

❒ You can install the software using the auto-run program. For details about

the auto-run program, see "Auto-Run Program".

Reference

p.145 “Software Supplied on CD-ROM”

p.145 “Auto-Run Program”

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Delivering Scan Files

Network Delivery Scanner Screen

This section describes the screen layout when using the network delivery scan-

ner.

The function items displayed serve as selector keys. You can select or specify an

item by pressing it. When you select or specify an item on the display panel, it is

highlighted like [

]. Keys that cannot be selected appear like [

ATG023S

1. Destination Field

5. Destination List

The specified destination appears. If more

than one destination has been specified, press

[U] or [T] to scroll through the destinations.

The list of destinations registered in the

delivery server appears. If all of the desti-

nations cannot be displayed, press [U] or

[T] to switch the screen. Group destina-

tions are denoted by this symbol ( ).

2. Network delivery scanner icon

Indicates that the network delivery scan-

ner screen is displayed.

6. [Subject][Sender Name]

[Recept. Notice]

3. [Reg. No.]

Press this key to specify the destination

using a 3-digit registration number.

Specify the subject, sender, and whether

or not to enable Message Disposition No-

tification for the file to be transmitted.

4. [Manual Entry]

To send a file by e-mail via the delivery

server to a destination not registered in the

delivery server’s Destination List, press

this key to display the soft keyboard. Then

use the soft keyboard to enter the e-mail

address. For details about how to send a

file by e-mail via the delivery server, see

the ScanRouter delivery software manual.

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Basic Operation for Delivering Files

This section describes the basic operation for delivering scan files using the net-

work delivery scanner.

Important

❒ You must register destinations and senders in advance using the ScanRouter

delivery software installed on the delivery server.

A Make sure that no previous settings remain.

If a previous setting remains, press the {Clear Modes} key.

B If the E-mail screen or Scan to Folder screen appears, switch to the network

delivery scanner screen.

For details, see "Switching to the Network Delivery Scanner Screen".

C If necessary, press [Scan Settings] to specify scanner settings such as resolu-

tion and scan size.

For details, see "Various Scan Settings".

D If necessary, specify the scanning density.

For details, see "Adjusting Image Density".

E If necessary, press [Orig. Orientation] to original orientation.

For details, see "Setting Original Orientation".

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Delivering Scan Files

F Specify the destination.

You can specify multiple destinations.

For details, see "Specifying Delivery Destinations".

G If necessary, press [Subject] to specify the e-mail subject.

For details, see "Specifying the Subject of the E-mail to Be Transmitted via the

Delivery Server".

H If necessary, press [Sender Name] to specify the sender.

For details, see "Specifying the Sender".

I Place originals.

J Press the {Start} key, if scanning does not start automatically.

If you are scanning batches, place the next originals.

For details see "Scanning Multiple Pages into a Single File".

Note

❒ By pressing [Manual Entry] on the network delivery scanner screen, you can

send a file by e-mail via the delivery server’s network. For details about enter-

ing the e-mail address directly, see "Entering an E-mail Address Manually".

❒ If you have selected more than one destination, press [U] or [T] next to the

destination field to scroll through the destinations.

❒ To cancel a selected destination, display the destination in the destination

field, and then press the {Clear / Stop} key. You can cancel a destination se-

lected from the address book by pressing the selected destination again.

❒ You can use the Message Disposition Notification function when sending

e-mail via delivery server. An e-mail is sent to the sender selected in step

9, notifying him/her that the recipient has read his/her e-mail. To specify

this setting, press [Recept. Notice].

❒ To enable the Return Receipt function, you must specify the ScanRouter

delivery software settings for sending e-mail by SMTP. For details about

specifying this setting, see the ScanRouter delivery software manual. Note,

however, that if the e-mail software used at the destination does not sup-

port Message Disposition Notification (MDN), e-mail notification that the

e-mail has been opened may not be sent.

❒ Register the sender’s e-mail address using the ScanRouter delivery soft-

ware in advance.

❒ If you press the {Check Modes} key before placing originals, the initial scanner

screen switches to the Check Modes screen. You can use the Check Modes

screen to check the settings such as destinations. For details, see "Check Modes".

❒ If you press [Preview] and start scanning while [Preview] is highlighted, the

Preview screen appears. For details, see "Preview"

❒ To cancel scanning, press the {Clear / Stop} key.

❒ You can also store a scan file and simultaneously deliver it. For details, see

"Simultaneous Storage and Delivery".

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Basic Operation for Delivering Files

Reference

p.90 “Switching to the Network Delivery Scanner Screen”

p.91 “Specifying Delivery Destinations”

p.99 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv-

ery Server”

p.95 “Specifying the Sender”

p.24 “Entering an E-mail Address Manually”

p.6 “Check Modes”

p.7 “Preview”

p.100 “Simultaneous Storage and Delivery”

p.67 “Specifying File Information for a Stored File”

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Delivering Scan Files

Switching to the Network Delivery Scanner

Screen

This section explains how to switch the screen to the network delivery scanner

screen.

If the E-mail screen or Scan to Folder screen is being displayed, switch to the net-

work delivery scanner screen.

A Press [Delivery Dest.].

The network delivery scanner screen appears.

Note

❒ You cannot switch from the E-mail screen or Scan to Folder screen while

destinations or senders are being specified. To clear a specified destination,

display the destination in the destination field of the E-mail screen or Scan

to Folder screen, and then press the {Clear / Stop} key.

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Specifying Delivery Destinations

This section explains how to specify delivery destinations.

Selecting Destinations Registered in the Delivery Server’s

Address Book

This section explains how to select destinations registered in the delivery serv-

er’s address book

You can select a delivery destination registered in Destination List of the deliv-

ery server by any of the following methods:

• Select the destination from the delivery destination list

• Select the destination by entering the registration number

• Select the destination by searching in the delivery server

Selecting a destination from the destination list

From the destination list, select a destination.

A In the destination list, press the key including the destination name.

The selected destination is highlighted and also is displayed in the destina-

tion field at the top of the screen.

Destinations are registered in the delivery server under captions. The desti-

nation list is updated automatically.

Note

❒ If the target destination does not appear, press [U] or [T] to scroll through

the destinations until it does.

❒ Depending on the security setting, some destinations may not appear in

the destination list.

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Delivering Scan Files

Selecting destinations by entering their registration numbers

You can select a sender by entering its Short ID number.

A Press [Reg. No.].

B Using the number keys, enter the three-digit registration number, and then

press the {q} key.

You can also enter a registration number of fewer than three digits.

Example: To enter 009

Press the {9} key, and then press the {q} key.

C Press [OK].

By pressing [Change], you can change the selected destination.

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Specifying Delivery Destinations

Selecting destinations by searching the delivery server’s destination list

In the delivery server’s Destination List, you can search for destinations and select them.

A Press [Search Dest.].

B To search by destination name, press [Name].

To search by comment, press [Comment].

The soft keyboard appears.

You can also search by combining [Name] and [Comment].

C Enter the beginning of the destination name.

To search by comment, enter the beginning of the comment.

D Press [OK].

E If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing

[

Advanced Search

]

, you can search by

[

Name

]

and

[Comment]. You can also

search by combining the

[Beginning Word or End Word]

]

[

criteria with the other criteria.

F Press [Start Search].

Destinations that match the search criteria are displayed.

G Select the destination.

H Press [OK].

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Delivering Scan Files

Note

❒ The Comment search function searches for destinations by comment informa-

tion, which is a registration item required by the ScanRouter delivery software.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 destinations can be displayed as search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Specifying the Sender

This section explains how to specify the e-mail sender when sending a file by e-

mail via the delivery server.

You can specify the sender by any of the following methods:

• Select the sender from the sender list

• Select the sender by entering the registration number

• Select the sender by searching the delivery server’s Destination List

Selecting a Sender from the Sender List

This section explains how to select a sender from the sender list.

The sender list displays destinations that are registered on the delivery server.

A Press [Sender Name].

B Select the sender.

C Press [OK].

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Delivering Scan Files

Selecting the Sender by Entering the Registration Number

Select a sender by entering its Short ID number (registered using the ScanRouter

delivery software). For details about how to set Short IDs, see the manuals sup-

plied with the ScanRouter delivery software.

A Press [Sender Name].

B Press [Registration No.].

C Using the number keys, enter the three-digit registration number assigned

to the required destination folder.

If the entered number is less than five digits, press the {q} key after the last

number.

Example: To enter 006

Press the {6} key, and then press the {q} key.

D Press [OK].

By pressing [Change], you can change the selected destination.

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Specifying the Sender

Selecting a Sender by Searching the Delivery Server’s Destination List

This section explains how to select a sender by searching the delivery server’s

Destination List.

A Press [Sender Name].

B Press [Search].

C To search by destination name, press [Name].

To search by comment, press [Comment].

The soft keyboard appears.

You can also search by combining [Name] and [Comment].

D Enter the beginning of the sender's name.

To search by comment, enter the beginning of the comment.

E Press [OK].

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Delivering Scan Files

F If necessary, press [Advanced Search], and then specify the detailed search

criteria.

By pressing [Advanced Search], you can search by [Name] and [Comment]. You

can also search by combining the [Beginning Word] or [End Word] criteria with

the other criteria.

G Press [Start Search].

Destinations that match the search criteria are displayed.

H Select the sender.

I Press [OK].

Note

❒ The Comment search function searches for destinations by comment infor-

mation, which is a registration item required by the ScanRouter delivery

software.

❒ By pressing [Details], you can view details about the selected destinations.

❒ Up to 100 items can be displayed as the search results.

❒ By pressing [Advanced Search], the following criteria appear:

• [Beginning Word]: The names which start with the entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A".

• [End Word]: The names which end with the entered character or characters

are targeted.

For example, to search for "ABC", enter "C".

• [Exact Match]: The names which correspond to an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "ABC".

• [Include one Word]: The names which contain an entered character or char-

acters are targeted.

For example, to search for "ABC", enter "A", "B", or "C".

• [Exclude Words]: The names which do not contain an entered character or

characters are targeted.

For example, to search for "ABC", enter "D".

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Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server

Specifying the Subject of the E-mail to Be

Transmitted via the Delivery Server

This section explains how to specify the e-mail subject when sending a file by e-

mail via the delivery server.

A Press [Subject].

The soft keyboard appears.

B Enter the subject.

C Press [OK].

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Delivering Scan Files

Simultaneous Storage and Delivery

This section explains how to store a file and simultaneously deliver it.

A Press [Store File].

B Make sure that [Send & Store] is selected.

C If necessary, specify file data, such as [User Name], [File Name], and [Password].

For details, see "Specifying File Information for a Stored File".

D Press [OK].

E Specify the setting for delivering the file, and then send the file.

For details about delivering a file, see "Basic Operation for Delivering Files".

Note

❒ You can resend stored files. To resend stored files, select the files on the Se-

lect Stored File screen, and then send them. For details, see "Sending a

Stored File"

Reference

p.104 “Installing the TWAIN Driver from the Supplied CD-ROM”

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5. Scanning Originals with the

Network TWAIN Scanner

The TWAIN driver allows you to scan originals into a client computer over a net-

work.

Before Using the Network TWAIN Scanner

The TWAIN driver allows you to scan originals on the machine from a client

computer via the network.

Important

❒ To use the network TWAIN scanner, you must install the TWAIN driver,

which is on the supplied CD-ROM. For details about installing the TWAIN

driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder, must be installed on the client computer. DeskTopBinder

Lite is on the supplied CD-ROM. For details about installing DeskTopBinder

Lite, see "Installing DeskTopBinder Lite from the Supplied CD-ROM".

Reference

p.85 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

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Scanning Originals with the Network TWAIN Scanner

Outline of the Network TWAIN Scanner

This section outlines the network TWAIN scanner function.

In the TWAIN scanner mode, you can share this machine among multiple com-

puters. Therefore, you don't have to prepare a special computer for scanner or

reconnect the scanner and each computer every time you need to use it.

ZZZ514S

1. This Machine

2. Client Computer

Scans an original after receiving a scan

instruction from a client computer, and

then sends the scan file over the network

to the client computer.

Specifies the scanner settings and controls

the scanner using an application, such as

DeskTopBinder Lite, that supports the

network TWAIN scanner. Receives the

files scanned by the machine and displays

them using an application that supports

the network TWAIN scanner.

Note

❒ When using the machine as a network TWAIN scanner, you do not need to

press the {Scanner} key on the machine’s control panel. The screen switches

automatically when you scan an original from a client computer using the

TWAIN driver.

To use functions other than the network TWAIN scanner, press [Exit].

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Before Using the Network TWAIN Scanner

Preparing to Use the Network TWAIN Scanner

This section describes the preparations and settings for using the machine as a

network TWAIN scanner.

Important

❒ To use the network TWAIN scanner, an application that supports the scan-

ner, such as DeskTopBinder Lite, must be installed on the computer. Desk-

TopBinder Lite is on the supplied CD-ROM. For details about installing

DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied

CD-ROM".

A Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or Wireless LAN

(IEEE 802.11b).

B Make the necessary network settings in [System Settings].

If you have connected the machine to the network using an Ethernet cable,

make the following settings. For details, see General Settings Guide.

• Specify the machine’s IPv4 address and subnet mask

• In [Effective Protocol], enable [IPv4]

C Install the TWAIN driver on a client computer.

For details about installing the TWAIN driver, see "Installing the TWAIN

Driver from the Supplied CD-ROM".

Note

❒ To connect the machine to network using a wireless LAN (IEEE 802.11b),

an extended wireless LAN board is required respectively. For details, see

Network Guide.

❒ For details about [System Settings], see General Settings Guide.

❒ Items to set up in [System Settings] vary depending on the network environ-

ment. For details about the network settings, see General Settings Guide.

Reference

p.104 “Installing the TWAIN Driver from the Supplied CD-ROM”

p.85 “Installing DeskTopBinder Lite from the Supplied CD-ROM”

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Scanning Originals with the Network TWAIN Scanner

Installing the TWAIN Driver from the Supplied CD-ROM

This section explains how to install the TWAIN driver on a client computer from

the supplied "Scanner Drivers and Utilities" CD-ROM.

To use the network TWAIN scanner, you must install the TWAIN driver on a cli-

ent computer.

A Start Windows, and then insert the CD-ROM labeled "Scanner Drivers and

Utilities" into the CD-ROM drive of the client computer.

The installer is automatically started and the [Scanner Drivers and Utilities] dia-

log box appears.

B Click [TWAIN Driver].

C The installer of the TWAIN driver starts. Follow the instructions.

Note

❒ Before you start the installation, check the system requirements for the

TWAIN driver. For details about the system requirements, see "Software

Supplied on CD-ROM".

❒ You can install the software using the auto-run program. For details about

the auto-run program, see "Auto-Run Program".

❒ If the installer does not start automatically, see "Auto-Run Program".

❒ When the installation is complete, a message about restarting the client

computer may appear. In this case, restart the client computer.

❒ After the installation is complete, a folder with the name of the machine in

use is added in [Programs] or [All Programs] on the [Start] menu. Help can be

displayed from here.

❒ Notes on using the network TWAIN scanner are provided in "Readme.txt".

Be sure to read them before use.

Reference

p.145 “Software Supplied on CD-ROM”

p.145 “Auto-Run Program”

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Basic Network TWAIN Scanner Operation

This section describes the basic operation for scanning with the network TWAIN

scanner.

Important

❒ To use the network TWAIN scanner, a TWAIN-compliant application, such

as DeskTopBinder and the TWAIN driver must be installed on the client com-

puter.

The following example procedure uses Windows XP and DeskTopBinder Lite.

A On the [Start] menu, point to [All Programs], point to [DeskTopBinder], and then

click [DeskTopBinder].

B On the [Tools] menu, click [Scanner Settings...].

C Click [Select Scanner Driver...].

D Select the name of the machine you want to use in the list, and then click

[Select].

E Click [OK].

F On the [File] menu, point to [Add Document], and then click [Scan...] to display

the Scanner Control dialog box.

A dialog box that is used to control a scanner using the TWAIN driver is re-

ferred to as the Scanner Control dialog box.

G Make settings according to such factors as the type of original, type of scan-

ning, and orientation of the original.

For details, see the TWAIN driver Help.

H In the Scanner Control dialog box, click [Scan].

Depending on the security setting, if you press [Scan], a dialog box for enter-

ing the user name and password may appear.

I Place originals, and then start scanning.

If you have more originals to scan, place the next original.

J If you complete scanning, click [Cancel] on the computer.

K On the [File] menu, click [Exit].

L Enter the file name, and then click [OK].

The DeskTopBinder Viewer closes and the image is stored in DeskTopBinder

Lite.

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Scanning Originals with the Network TWAIN Scanner

Note

❒ If you have already selected a scanner, you do not need to select the scan-

ner unless you want to change it.

❒ Using DeskTopBinder, you can edit and print scan files. For more informa-

tion about DeskTopBinder, see DeskTopBinder manuals.

❒ The model name of the connected scanner appears in the title bar of the

Scanner Control dialog box. If there is more than one scanner of the same

model on the network, make sure you have selected the correct scanner. If

you have not, click [Select Scanner Driver...], and then select the scanner

again. If the correct scanner does not appear in the list, check that the scan-

ner is correctly connected to the network and that its IPv4 address has been

specified. If the correct scanner still does not appear, consult the network

administrator.

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6. Various Scan Settings

This section describes various scan settings.

Specifying Scan Settings

This section explains how to make scan settings.

A Press [Scan Settings].

B Specify resolution, scan size, and other settings, as required.

For details about individual scan settings, see "Scan Settings".

C Press [OK].

Reference

p.108 “Scan Settings”

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Various Scan Settings

Scan Settings

This section describes the items for Scan Settings.

Scan Type

Select a scan type that is appropriate for your original.

❖ [Text]

Appropriate to increase OCR readability using an OCR-compliant application.

❖ [Text / Line Art]

Standard black and white originals containing mainly characters. Creates

scanned images suitable for printing.

❖ [Text / Photo]

Originals containing a mixture of photographs, pictures, and characters (two-

value). Creates scanned images suitable for printing.

❖ [Photo]

Originals containing photographs and other pictures (two-value). Creates

scanned images suitable for printing.

❖ [Drawing]

Scans lines clearly. Prevents smudges on originals appearing on scanned images.

Resolution

Select resolution for scanning originals.

Select [150 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] as the scanning resolution.

Scan Size

Select the size of the original to be scanned.

The following items and sizes can be selected:

❖ [Auto Detect]

Scans original sizes using the automatic size detect function.

❖ Template size

36 × 48R, 34 × 44R, 30 × 42R, 24 × 36R, 24 × 36S, 22 × 34R, 22 × 34S, 18

× 24R, 18 × 24S, 17 × 22R, 17 × 22S, 12 × 18R, 12 × 18S, 11 × 17R, 11 ×

17S, 8¹/₂× 14R, 8¹/₂× 14S, 9 × 12R, 9 × 12S, 8¹/₂× 11R, 8¹/₂× 11S,

A0R, A1R, A1S, A2R, A2S, A3R, A3S, A4R, A4S, B1 JISR, B2 JISR,

B2 JISS, B3 JISR, B3 JISS, B4 JISR, B4 JISS

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Scan Settings

❖ [Custom Size]

Scans in a specified size.

You can specify the dimensions (width and height) of the scan area in inch.

For details, see "Scanning Custom Size Originals".

Note

❒ You can specify original sizes of 8.3 inch (X1 and Y1) or larger in [Custom Size].

Reference

p.110 “Scanning Custom Size Originals”

Edit

Make editing settings.

❖ [Erase Border]

Deletes the borders of the scanned original according to the specified width.

If you select [Same Width], you can specify, in inch, a uniform width for dele-

tion all around the original (top, bottom, left, and right sides). If you select

[Different Width], you can specify in inch a different width for deletion for each

side.

❖ [Positive / Negative]

If you select [Positive / Negative], a black and white original will produce a neg-

ative scanned image.

❖ [Mirror Image]

If you select [Mirror Image], the scanned image will be a mirror image of the

original.

Note

❒ If you select both [Erase Border] and [Positive / Negative], the borders are dis-

played in black.

❒ [Erase Border] is available only when a scan size is specified.

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Various Scan Settings

Scanning Custom Size Originals

This section explains the procedures for setting custom sizes and how to place

originals whose sizes do not match any template sizes.

There are two methods of setting custom size to scan originals:

• Scan the entire area of an original

• Scan part of an original

Scanning the Entire Area of a Custom Size Original

This section explains how to set a custom size to scan the entire area of an original.

You can use the following two methods to scan the entire area of an original:

• Enter the width of the original (X1) and then have the machine detect the

length automatically

• Enter the original size (X1 and Y1) and scan size (X3 and Y3)

To automatically detect the length of an original

Use the following procedure to scan the entire area of an original by specifying

only the width of the original. The length of the original is detected automatically.

Important

❒ You cannot enter a value of the length (Y).

This function is useful for scanning an original that is vertically long.

The following procedure is based on the example original shown below.

ATG024S

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Scanning Custom Size Originals

A Press [Scan Settings].

B Press [Scan Size].

C Press [Custom Size].

D Press [Auto Detect].

E Select X1 under [Original Size], enter the width of the original using the

number keys, and then press the {q} key.

When you use the Auto Detect function, you can enter a value only in X1.

Specify a value between 8.3 and 36.0 inch. Start Position (X2) is fixed to 0 inch

and the same value as that of Original Size (X1) is automatically entered in

Scan Area (X3).

For example, set X1 to 17.0 inch.

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Various Scan Settings

F Press [OK].

G Check the value of Scan Area (X3) and [Auto Detect] are displayed, and then

press [OK].

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Scanning Custom Size Originals

To specify the length and width of an original

Use the following procedure to scan the entire area of an original by specifying

the width and length of the original under Original Size (X1 and Y1) and Scan

Size (X3 and Y3).

The following procedure is based on the example original shown below.

ATG025S

A Press [Scan Settings].

B Press [Scan Size].

C Press [Custom Size].

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Various Scan Settings

D Specify Original Size (X1 and Y1) using the number keys, and then press

the {q} key.

For example, set X1 to 17.0 inch and Y1 to 11.0 inch.

E Set Start Position (X2 and Y2) to 0 inch.

For example, set X2 and Y2 to 0 inch, and then press the {q} key.

F _{S_qpe_}ci_kfy_eyS_.can Area (X3 and Y3) using the number keys, and then press the

For example, set X3 to 17.0 inch and Y3 to 11.0 inch.

G Press [OK].

H Check the values of Scan Area (X3 and Y3) are displayed for [Custom Size],

and then press [OK].

Note

❒ You can specify original sizes (X1 and Y1) of 8.3 inch or larger.

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Scanning Custom Size Originals

Scanning Part of an Original

This section explains how to set a custom size for scanning an area within an

original.

Important

❒ Depending on the default setting of [Start Position] or [Scan Area], you might

not be able to make settings for [Original Size] before other items. If this is the

case, first make settings for [Start Position] or [Scan Area], and then [Original

Size]. For details about making default settings for [Scan Area] and [Start Posi-

tion], see General Settings Guide.

To scan a section of an original, measure Original Size (X1 and Y1), Start Position

(X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then

enter those values in the same order. Measuring methods differ depending on

the original’s orientation and the position it is set in. The following example

show how to measure the size in order to scan the section marked “R”. Refer to

the following examples to measure each size correctly.

ATG026S

The procedure below explains for scanning the "R" area of the original.

A Press [Scan Settings].

B Press [Scan Size].

C Press [Custom Size].

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Various Scan Settings

D Specify Original Size (X1 and Y1) using the number keys, and then press

the {q} key.

For example, set X1 to 11.0 inch and Y1 to 9.0 inch.

E Specify Start Position (X2 and Y2) using the number keys, and then press

the {q} key.

For example, set X2 to 2.0 inch and Y2 to 1.0 inch.

F _{S_qpe_}ci_kfy_eyS_.can Area (X3 and Y3) using the number keys, and then press the

For example, set X3 and Y3 to 3.0 inch.

G Press [OK].

H Check the values of Scan Area (X3 and Y3) are displayed above [Custom

Size], and then press [OK].

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Scanning Custom Size Originals

How to Set Originals to Scan Them by Custom Size

This section explains how to place originals you want to scan at Custom Size.

❖ Original Orientation setting

Under [Original Orientation], select [ ], [ ], [ ], or [ ] according to the

orientation of your original. To display [Original Orientation], on the initial scan-

ner screen, press [Orig. Orientation]. For details, see "Setting Original Orienta-

tion".

❖ Placing an original

Turn it rightward or leftward, and then place it face down.

When Original Orientation is [

]

ATF010S

ATF013S

ATF011S

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Various Scan Settings

When Original Orientation is [

]

ATF012S

Reference

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Waiting for Additional Originals

This sections explains about the standby mode for additional originals when

you scan multiple pages as a single file.

If you select [Next Original Wait], the machine waits indefinitely for the next origi-

nal.

When you want to finish scanning originals and start sending or storing the files,

press the {q} key.

Note

❒ If you select [Scanner Features] - [Next Original Wait Setting] to [Continuous Wait],

[Next Original Wait] does not appear and the setting specified for [Next Original

Wait Setting] is applied.

❒ For details about the procedure for scanning multiple pages into a single file,

see "Scanning Multiple Pages into a Single File".

Reference

p.107 “Specifying Scan Settings”

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Various Scan Settings

Adjusting Image Density

This section explains how to adjust image density.

To adjust image density, press [W] or [V], at the left and right of [Auto Density].

These buttons increase or decrease the image density in single increments up to 7.

Selecting [Auto Density] corrects scanning density to improve resolution of paper

types such as non-white paper like newspaper or transparent originals.

Note

❒ If you select [Text], [Text / Line Art], or [Text / Photo] for [Scan Type] under [Scan

Settings], [Auto Density] is automatically selected.

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Setting Original Orientation

This section explains how to correctly display the top/bottom orientation of

scanned originals on a client computer screen.

A Press [Orig. Orientation].

B Press a key that indicates the same orientation as the original.

C Press [OK].

To correctly display the top/bottom orientation of scanned originals on a cli-

ent computer, the placement of originals and the settings made on the control

panel must match.

Place originals correctly by referring to the following table:

Original orientation

Control panel key

Top edge of original is placed first

ATF014S

Align the original, turn it rightward or left-

ward, and then place it face down.

Top edge of original is on the right

ATF016S

Align the original so that its top edge is on

your left, turn it rightward or leftward, and

then place it face down.

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Various Scan Settings

Original orientation

Control panel key

Top edge of original is on the left

ATF015S

Align the original so that its top edge is on

your right, turn it rightward or leftward, and

then place it face down.

Bottom edge of original is placed first

ATF017S

Align the original, turn it rightward or left-

ward, and then place it face down.

Note

❒ You can make the original orientation setting only when the scan size is

specified.

❒ Originals are normally rectangular ( ) or horizontally long ( ). However,

the table above uses squares to make original orientation easier to under-

stand. Even if the actual shape of the original is different, the combination

of original orientation and the orientation specified on the control panel

does not change.

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Scanning Multiple Pages into a Single File

You can scan multiple pages into a single file.

Select the standby mode for additional originals from the following:

• Wait a specified length of time for next originals (Time limit set)

• Wait indefinitely for next originals (No time limit set)

Note

❒ The machine will not switch to energy saver mode while waiting for addition-

al originals.

❒ While the machine is waiting for additional originals, you can change scan

settings.

When a Time Limit Is Specified for Additional Originals

Specify the waiting time in seconds for placing the additional originals in ad-

vance.

You can specify the waiting time under [Scanner Features]-[Next Original Wait Set-

ting]- [Set Wait Time].

A Specify scan settings and orientation for your originals.

For details about scan settings, see "Specifying Scan Settings".

For details about original orientation, see "Setting Original Orientation".

B Make sure [Next Original Wait] is not selected.

For details about selecting [Next Original Wait], see "Waiting for Additional

Originals".

C Make the necessary settings for sending by e-mail or Scan to Folder, stor-

ing, or delivering.

For details about settings for sending by e-mail or Scan to Folder, storing, or

delivering, see "Basic Operation for Sending Scan Files by E-mail", "Basic Op-

erations When Using Scan to Folder", "Basic Operation for Storing Scan Files"

or "Basic Operation for Delivering Files".

D Place the originals.

Originals are scanned in order. Place them from the first page. When scan-

ning finishes, the time remaining for the next original is displayed. The select-

ed destination is displayed while the machine is waiting for additional

originals.

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Various Scan Settings

E To scan additional originals, place them within the specified time.

Repeat this step until all originals are scanned.

If you change settings while the machine is waiting for additional originals,

the countdown stops. If you place an original, it is scanned, and the count-

down for placing additional originals starts.

F When scanning of all originals and the countdown are completed, the ma-

chine automatically starts storing or sending the scanned-in data.

Alternately, you can press the {q} key to start storing or sending the scanned

data.

Note

❒ For details about [Next Original Wait Setting] in [Scanner Features], see General

Settings Guide.

Reference

p.119 “Waiting for Additional Originals”

p.16 “Basic Operation for Sending Scan Files by E-mail”

p.65 “Basic Operation for Storing Scan Files”

p.107 “Specifying Scan Settings”

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Scanning Multiple Pages into a Single File

When a Time Limit Is Not Specified for Additional Originals

A Specify the scan settings and orientation for your original.

B Select [Next Original Wait].

For details about selecting [Next Original Wait], see "Waiting for Additional

Originals".

C Make the necessary settings for sending by e-mail or Scan to Folder, stor-

ing, or delivering.

For details about settings for sending by e-mail or Scan to Folder, storing, or

delivering, see "Basic Operation for Sending Scan Files by E-mail", "Basic Op-

erations When Using Scan to Folder", "Basic Operation for Storing Scan Files"

or "Basic Operation for Delivering Files".

D Place the originals.

Scanning starts.

Originals are scanned in order. Place them from the first page.

The selected destination is displayed while the machine is waiting for addi-

tional originals.

E To scan additional originals, place them.

Repeat this step until all originals are scanned.

F After all originals are scanned, press the {q} key.

Storing or sending starts.

Reference

p.119 “Waiting for Additional Originals”

p.16 “Basic Operation for Sending Scan Files by E-mail”

p.65 “Basic Operation for Storing Scan Files”