Ricoh Printer SP 213SFNw User Guide

see page 157 "Administrator Settings".

3. [Copy] key (Type 2, Type 3 only)

Use this key to switch the machine to copier mode.

4. Power Indicator

This indicator lights up blue when the machine is turned on.

5. Alert Indicator

This indicator lights continuously in red when the machine runs out of paper or consumables or if another error

occurs.

6. [Wi-Fi] key (Type 2, Type 3 only)

To switch to wireless LAN, press this key.

Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode

selected in [Wi-Fi Key]. By holding down the key, you can display the menu for configuring the WPS using the

PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable].

7. [Density] key

Press to adjust image density for the current job.

• Copier mode: select from 5 levels of density.

• Scanner mode: select from 5 levels of density.

8. [Scanner] key (Type 2, Type 3 only)

Use this key to switch the machine to scanner mode.

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1. Guide to the Machine

Type 4, Type 5, Type 6

7 8

12 13

DCT891

1. One Touch buttons

Press to select a scan or fax Quick Dial destination.

2. [Pause/Redial] key

• Pause

Press to insert a pause in a fax number. The pause is indicated by "P".

• Redial

Press to display the last used scan or fax destination.

3. [On Hook Dial] key

Press to use on-hook dialing to check the destination's status when sending a fax.

4. [Address Book] key

Press to select a scan or fax destination from the Address Book.

5. [Image Quality] key

Press to select the image quality for the current job.

• Copier mode: select Text, Photo, or Mixed.

• Scanner mode: select the resolution.

• Fax mode: select Standard, Detail, or Photo.

6. [Shortcut to Func.] key

Press to enter ID card copy mode for the current job.

If you do not use the ID card copy mode frequently, configure [Shortcut to Function] in [Admin. Tools] to make

this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function],

7. [Facsimile] key

Use this key to switch the machine to fax mode.

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Guide to Components

8. [Copy] key

Use this key to switch the machine to copier mode.

9. Power Indicator

This indicator lights up blue when the machine is turned on.

10. Alert Indicator

This indicator lights up red when the machine runs out of paper or consumables, when the paper settings do

not match the settings specified by the driver, or when other errors occur. It flashes slowly when the machine is

running out of toner.

11. [Shift] key

Press to switch between Quick Dial numbers 1 to 4 and 5 to 8 when specifying a scan or fax destination using

the One Touch buttons.

12. [Wi-Fi] key (Type 5, Type 6 only)

To switch to wireless LAN, press this key.

Press this key to display the menu for manually configuring the settings in Infrastructure or Ad-Hoc mode

selected in [Wi-Fi Key]. By holding down the key, you can display the menu for configuring the WPS using the

PIN code or in PBC mode. This key cannot be used if [Wi-Fi Enable] is set to [Disable].

13. [Density] key

Press to adjust image density for the current job.

• Copier mode: select from 5 levels of density.

• Scanner mode: select from 5 levels of density.

• Fax mode: select from 3 levels of density.

14. [Scanner] key (Type 5, Type 6 only)

Use this key to switch the machine to scanner mode.

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1. Guide to the Machine

About Operation Tools

This section explains the operation tools of this machine.

• Depending on the model, Web Image Monitor may not be available. For details about model-

specific differences, see page 8 "Differences in Performance/Functions between Different Models".

Control Panel

The control panel contains a screen and keys for controlling the machine. Using the control panel,

you can configure the machine's various settings. For details about how to use the control panel,

see page 127 "Configuring the Machine Using the Control Panel".

Web Image Monitor

You can check the machine's status and configure its settings by accessing the machine via Web

Image Monitor. For details about how to use Web Image Monitor, see page 163 "Using Web

Image Monitor".

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Initial Setup

When you turn this machine on for the first time, you must set the following items. Select each setting

using the [ ], [ ], or number keys, and then press the [OK] key.

Display language

The selected language here is used for displaying messages, etc.

Country

The selected country is used for configuring the settings related to fax transmissions with

appropriate default values for the country of use.

User fax number

The registered number is used as the fax number of the machine. The user fax number can contain

0 to 9, spaces, and "+".

User name

The name entered here is used as the name of the fax sender.

Date/Time

The time and date entered here are used for the machine's internal clock.

*2 *3

Area

By selecting the area in which the machine is being used, you can narrow down the choice of

display language and other settings.

This setting is only available with Type 4, 5 and 6 models.

This setting is only available with Type 1, 2 and 3 models.

This setting may not be available depending on the region in which the machine is being used.

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1. Guide to the Machine

Installing the Driver and Software

Network Quick Install

1. Turn on the power of the computer.

2. Insert the CD-ROM into the CD-ROM drive.

3. Select a language and product for the interface, and then click [OK].

4. Click [Network Quick Install].

5. Read the entire license agreement carefully. If you accept its terms, click [I accept the

agreement.], and then click [Next >].

6. Select [Add a new printer], and then click [Next>].

7. Select the printer detection method, and then click [Next>].

To search for printers automatically, select [Search for printers automatically].

To search for a printer by its IP address, select [Search for printers by specified IP Address].

To select a port or specify a new port, select [Select a port or specify a new port]. If a dialog box

for selecting the port type appears, it is recommended to select the standard TCP/IP port.

8. Follow the instructions in the installation wizard.

PC FAX Driver

1. Turn on the power of the computer.

2. Insert the CD-ROM into the CD-ROM drive.

3. Select a language and product for the interface, and then click [OK].

4. Click [PC FAX Driver].

5. Read the entire license agreement carefully. If you accept its terms, click [I accept the

agreement.], and then click [Next >].

6. Select the same port as the one selected in the printer driver.

7. Follow the instructions in the installation wizard.

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Configuring Network Settings

This section explains how to configure network settings.

• Ethernet and wireless LAN settings cannot be enabled at the same time.

Configuring the IP Address Settings

The procedure for configuring network settings differs depending on whether the IP address is assigned

automatically by the network (DHCP), is specified manually.

• The password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock].

• For details about configuring the IPv4 address, see the Setup Guide.

• For details about printing the configuration page, see page 148 "Printing Lists/Reports".

Specifying settings to receive an IPv6 address automatically

• A DHCP server is required on the network for the machine to receive an IPv6 address

automatically.

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.

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1. Guide to the Machine

6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

8. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

9. Press the [User Tools] key to return to the initial screen.

After a setting is changed, the machine automatically restarts.

10. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Assigning the machine's IPv6 address manually

• The IPv6 address assigned to the machine must not be used by any other device on the same

network.

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [IPv6 Configuration], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [IPv6], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [Active], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [DHCP], and then press the [OK] key.

8. Press the [ ] or [ ] key to select [Inactive], and then press the [OK] key.

9. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.

10. Press the [ ] or [ ] key to select [Manual Config. Address], and then press the [OK] key.

11. Enter the machine’s IPv6 address using the number keys, and then press the [OK] key.

12. Press the [ ] or [ ] key to select [Prefix Length], and then press the [OK] key.

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Configuring Network Settings

13. Enter the prefix length using the number keys, and then press the [OK] key.

14. Press the [ ] or [ ] key to select [Gateway Address], and then press the [OK] key.

15. Enter the gateway address using the number keys, and then press the [OK] key.

16. Press the [User Tools] key to return to the initial screen.

After a setting is changed, the machine automatically restarts.

17. Print the configuration page to confirm the setting.

The IPv6 address setting will appear under "IPv6 Configuration" on the configuration page.

Wireless LAN Setup

This section explains how to configure the wireless LAN settings manually using the control panel. For

easy setup using WPS (Wi-Fi Protected Setup), see Wi-Fi Settings Guide.

• If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Setup Wizard]. Specify

[Enable] for the [Wi-Fi Enable] setting first. If you change the [Wi-Fi Enable] setting, the machine

must be restarted.

Infrastructure mode

Use the following procedure to connect to the wireless LAN router or access point manually.

• Ensure that the router, access point, or device equipped with a wireless LAN, etc., is turned on.

• Check the authentication method and the name of the router, access point, or device equipped

with a wireless LAN (SSID/IBSS) in advance.

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key.

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1. Guide to the Machine

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Wi-Fi], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Setup Wizard], and then press the [OK] key.

6. Select [Infrastructure], and then press [Next].

7. Press the [ ] or [ ] key to select the destination SSID, and then press [Next].

If you cannot find the destination SSID, check if the device is turned on.

When entering the SSID, select [Input SSID], and then press [Next].

The SSID entry screen appears. Enter the SSID using the number keys, and then press [Next].

8. Press the [ ] or [ ] key to select the authentication method, and then press [Next].

Select the same method that the router or access point is using.

If you have selected [WPA2-PSK] or [Mix Mode WPA2/WPA], proceed to Step 10.

9. Press the [ ] or [ ] key to select the encryption method, and then press [Next].

Select the same method that the router or access point is using.

10. Enter the encryption key using the number keys, and then press [Connect].

If you selected [Shared Key] or [Open System] in Step 8, it is necessary to enter the ID. The ID is

used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). Use the

[ ] or [ ] key to switch between the encryption key and ID settings.

11. Press [Yes].

After connecting to the network, the Wi-Fi screen is displayed.

12. Press the [ ] or [ ] key to select [Wi-Fi Status], and then press the [OK] key.

When "Connected" is displayed, the connection has been established.

When "Disconnected" is displayed, the connection has not been established. Start again from the

beginning.

Ad Hoc mode

This section explains how to connect directly to devices equipped with a wireless LAN, such as

computers on a peer-to-peer network.

• Make sure [Wi-Fi Key] is set to [Ad-Hoc Mode]. For [Wi-Fi Key], see page 153 "Network

details, see page 157 "Administrator Settings".

• In Ad Hoc network, every device must be manually assigned an IP address for TCP/IP if there is no

DHCP server.

• In Ad Hoc mode, only Open System or WEP encryption is supported. WPA2-PSK and Mix Mode

WPA2/WPA authentication methods are not supported.

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Configuring Network Settings

1. Press the [Wi-Fi] key.

DCT853

If [Disable] is specified for the [Wi-Fi Enable] setting, you cannot use the [Wi-Fi] key.

2. Press the [ ] or [ ] key to select a communication channel, and then press [Next].

Select a channel that corresponds to the device that you are going to connect with.

3. Press the [ ] or [ ] key to select the destination device name (IBSS), and then press

[Next].

If you cannot find the destination, check that the device is turned on.

When entering the device name, select [Input SSID], and then press [Next]. The SSID entry screen

appears. Enter the device name using the number keys, and then press [Next].

4. Press the [ ] or [ ] key to select the authentication method, and then press [Next].

5. Press the [ ] or [ ] key to select the encryption method, and then press [Next].

6. Enter the encryption key and ID using the number keys, and then press [Connect].

The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4).

7. Press [Yes].

8. Check the connection using [Wi-Fi Status].

When "Connected" is displayed, the connection has been established.

When "Disconnected" is displayed, the connection has not been established. Start again from the

beginning.

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1. Guide to the Machine

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2. Loading Paper

Supported Paper

Paper Size

• A4

• 8 / " × 11 " (Letter)

• 8 / " × 14 " (Legal)

• B5 JIS

• 5 / " × 8 / " (Half Letter)

• 7 / " × 10 / " (Executive)

• A5

• A6

• B6 JIS

• 16K (197 × 273 mm)

• 16K (195 × 270 mm)

• 16K (184 × 260 mm)

• Custom Size

The following paper sizes are supported as custom paper sizes:

• Horiz

Tray1: Approximately 100-216 mm (3.9-8.5 inches)

Bypass Tray: Approximately 90-216 mm (3.6-8.5 inches)

• Vert

Approximately 148-356 mm (5.8-14 inches)

Paper Type

• Plain Paper (65-99 g/m (17-26 lb.))

• Recycled Paper (75-90 g/m (20-24 lb.))

• Thin Paper (52-64 g/m (14-17 lb.))

• Thick Paper (100-130 g/m (26.6-34 lb.))

Paper Capacity

• Tray1

150 sheets

(70 g/m , 19 lb.)

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2. Loading Paper

• Bypass Tray

1 sheet

(70 g/m , 19 lb.)

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Non-Recommended Paper Types

Do not use the following types of paper:

• Ink-jet printer paper

• GelJet special paper

• Bent, folded, or creased paper

• Curled or twisted paper

• Wrinkled paper

• Damp paper

• Dirty or damaged paper

• Paper that is dry enough to emit static electricity

• Paper that has already been printed onto, except a preprinted letterhead paper.

Malfunctions are especially likely when using paper printed on by other than a laser printer (e.g.

monochrome and color copiers, ink-jet printers, etc.)

• Special paper, such as thermal paper and carbon paper

• Paper weighing heavier or lighter than the limit

• Paper with windows, holes, perforations, cutouts, or embossing

• Adhesive label paper on which glue or base paper is exposed

• Paper with clips or staples

• When loading paper, take care not to touch the surface of the paper.

• Even if paper is adequate for the machine, poorly stored paper can cause paper misfeeds, print

quality degradation, or malfunctions.

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2. Loading Paper

Print Area

The diagram below shows the area of the paper that the machine can print on.

From the printer driver

CHZ904

1. Print area

2. Feed direction

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 4.2 mm (0.2 inches)

• The print area may vary depending on the paper size and printer driver settings.

• Adjust the print position by specifying [Printer Registration] in [System Settings].

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Print Area

Copier function

CHZ904

1. Print area

2. Feed direction

3. Approx. 4 mm (0.2 inches)

4. Approx. 3 mm (0.1 inches)

• The print area may vary depending on the paper size.

Fax function

CHZ904

1. Print area

2. Feed direction

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2. Loading Paper

3. Approx. 4.2 mm (0.2 inches)

4. Approx. 2 mm (0.08 inches)

• The print area may vary depending on the paper size.

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Loading Paper

Load a stack of paper for printing in the input tray.

• When loading paper, be sure to configure the paper size and paper type for the bypass tray and

Tray 1. When printing a document, specify the paper size and paper type and select the paper

tray in the printer driver so that the settings configured when paper is loaded can be used for

printing.

Loading Paper into Tray 1

1. Pull Tray 1 out slowly, and then remove it using both hands.

DCT063

Place the tray on a flat surface.

2. Pinch the clips on the side paper guides and slide them to match the standard size.

DCT030

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2. Loading Paper

3. Pinch the end paper guide and slide it inward to match the standard size.

DCT031

When loading A4 or letter size paper, align the paper guide to the following position:

DCT871

4. Fan the paper before loading it in the tray.

5. Load the new paper stack print side down.

Make sure paper is not stacked higher than the upper limit marked inside the tray.

DCT032

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Loading Paper

6. Check there are no gaps between the paper and the paper guides (both side and end

paper guides).

DCT049

7. Carefully push Tray 1 straight into the machine.

DCT011

To avoid paper jams, make sure the tray is securely inserted.

To deliver the sheets face up, open the rear cover.

DCT037

Extending Tray 1 to load paper

1. Pull Tray 1 out slowly, and then remove it using both hands.

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2. Loading Paper

2. Release the extender locks on both sides of the tray, and then pull out the extender.

DCT034

Make sure the extender's inner surface and the scale are aligned.

You can adjust the length of the extender in three steps. When using A4 or letter size paper, adjust

the length to the position indicated by the mark " " in the tray.

DCT042

3. Pull out the extender and lock it.

DCT033

4. Follow Steps 2 to 7 in "Loading Paper into Tray 1".

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Loading Paper

5. Attach the tray cover.

DCT038

• Legal paper or custom-size paper longer than A4 must be loaded without attaching the tray cover.

only)

(

Loading Paper into Bypass Tray

• Do not load paper in the bypass tray unless the message "Ready" is displayed.

1. Open the bypass tray.

DCT029

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2. Loading Paper

2. Slide the side guides outward, load paper with the print side up, and then push in until it

stops against the machine.

DCT013

3. Adjust the side guides to the paper width.

DCT014

To deliver the sheets face up, open the rear cover.

DCT037

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Loading Paper

Specifying Paper Type and Paper Size Using Control Panel

Specifying the paper type

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the paper type setting for the desired tray, and then

press the [OK] key.

5. Press the [ ] or [ ] key to select the desired paper type, and then press the [OK] key.

6. Press the [User Tools] key to return to the initial screen.

Specifying the standard paper size

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

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2. Loading Paper

4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

5. Press the [ ], [ ], [ ], or [ ] key to select the desired paper size, and then press the [OK]

key.

6. Press the [User Tools] key to return to the initial screen.

Specifying a custom paper size

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [System Settings], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press

the [OK] key.

5. Press the [ ], [ ], [ ], or [ ] key to select [Custom Size], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

7. Enter the width using number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

8. Enter the length using number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

9. Press the [User Tools] key to return to the initial screen.

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Placing Originals

This section describes the types of originals you use set and how to place them.

About Originals

Recommended size of originals

Exposure glass

• Up to 216 mm (8.5 inches) in width, up to 297 mm (11.7 inches) in length

ADF

• Paper size: 140 to 216 mm (5.5 to 8.5 inches) in width, 140 to 356 mm (5.5 to 14 inches) in

length

• Paper weight: 60 to 90 g/m (16 to 24 lb.)

Up to 35 sheets of an original can be placed in the ADF at once (when using paper weighing 80

g/m , 21.3 lb.).

Types of originals not supported by the Auto Document Feeder

If placed in the ADF, the following types of originals might be damaged, become jammed, or result in

gray or black lines appearing on prints:

• Originals larger or heavier than the recommended amount

• Stapled or clipped originals

• Perforated or torn originals

• Curled, folded, or creased originals

• Pasted originals

• Originals with any kind of coating, such as thermal fax paper, art paper, aluminum foil, carbon

paper, or conductive paper

• Originals with perforated lines

• Originals with indexes, tags, or other projecting parts

• Sticky originals such as translucent paper

• Thin, highly flexible originals

• Thick originals such as postcards

• Bound originals such as books

• Transparent originals such as OHP transparencies or translucent paper

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2. Loading Paper

• Originals that are wet with toner or white out

Unscannable image area

Even if you correctly place originals, margins of a few millimeters on all four sides of the original may not

be scanned.

Margins when using exposure glass

CHZ916

Copier, Fax

On printed documents

1. Approx. 4 mm (0.2 inches)

2. Approx. 3 mm (0.1 inches)

3. Approx. 4 mm (0.2 inches)

Scanner

1. Approx. 0 mm (0 inches)

2. Approx. 0 mm (0 inches)

3. Approx. 0 mm (0 inches)

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Placing Originals

Margins when using ADF

DCT001

Copier, Fax

On printed documents

1. Approx. 4 mm (0.2 inches)

2. Approx. 3 mm (0.1 inches)

3. Approx. 4.3 mm (0.2 inches)

Scanner

1. Approx. 0 mm (0 inches)

2. Approx. 0 mm (0 inches)

3. Approx. 2 mm (0.08 inches)

Placing Originals on the Exposure Glass

• Do not place originals until all correction fluid or toner becomes completely dry. Doing so may

create marks on the exposure glass that will appear on copies.

1. Lift the exposure glass cover.

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2. Loading Paper

2. Place the original face down on the exposure glass. The original should be aligned to the

rear left corner.

DCT007

3. Lower the exposure glass cover.

Hold down the cover with your hands when using thick, folded, or bound originals and when the

cover cannot be lowered completely.

Placing Originals in the Auto Document Feeder

• Do not place originals mixed with different in the ADF all at once.

• To prevent multiple sheets from being fed at once, fan the bundle of your original before placing

them in the ADF.

1. Open the input tray for the ADF.

DCT016

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Placing Originals

2. Adjust the guides according to the size of the originals.

DCT017

3. Place the aligned originals face up in the ADF. The last page should be on the bottom.

DCT018

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2. Loading Paper

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3. Printing Documents

Basic Operation

Use the printer driver to print a document from your computer.

1. After creating a document, open the [Printing Preferences] dialog box in the document's

native application.

2. Change any print settings if necessary.

For details about each setting items, click [Help].

3. When setting changes are completed, click [OK].

4. Print the document using the print function in the document's native application.

• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and

then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening

the fusing cover. Printing will resume automatically once the cover is closed.

Printing on Both Sides of Sheets

• This function cannot be available with the bypass tray.

1. After creating a document, open the [Printing Preferences] dialog box in the document's

native application.

2. On the [Setup] tab, in the [Duplex:] list box, select how you want to open the bound

output.

3. After making any additional settings, click [OK].

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3. Printing Documents

4. Start printing.

5. Take out all of the prints from the output tray and place them in Tray 1.

To print on the reverse side of the prints, turn them over so that the blank side faces down and

place them in Tray 1. Fan the paper well before loading it.

Portrait

DCT005

Landscape

DCT006

6. Press [Continue].

• If the rear cover is open, the paper is delivered face up from the rear. Rearrange the printed sheets

in the correct order.

Canceling a Print Job

You can cancel print jobs using either the machine's control panel or your computer, depending on the

status of the job.

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Basic Operation

Canceling a print job before printing has started

1. Double-click the printer icon on the task tray of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

• If you cancel a print job that has already been processed, printing may continue for a few pages

before being canceled.

• It may take a while to cancel a large print job.

Canceling a print job while printing

1. Press the [Clear/Stop] key.

DCT846

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3. Printing Documents

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4. Copying Originals

Copier Mode Screen

This section provides information about the screen when the machine is in copier mode.

By default, the display shows the copier screen when the machine is turned on.

If the scanner or fax screen is shown on the display, press the [Copy] key on the control panel to switch

to the copier screen.

Type 1 models do not have the [Copy] key. If ID card copy mode is being displayed, press the [Shortcut

to Func.] key again to switch to normal copier mode.

DCT848

Standby mode screen

CVW200

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current tray, reproduction ratio, and scan settings.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

4. Copy quantity

Displays the current copy quantity. You can change the copy quantity using the number keys.

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4. Copying Originals

• The start-up mode can be specified in the [Function Priority] setting under [Admin. Tools]. For

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Basic Operation

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

1. Press the [Copy] key.

DCT848

With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut

to Func.] key again to switch to normal copier mode.

2. Place the original on the exposure glass or in the ADF.

3. To make multiple copies, enter the number of copies using the number keys.

4. Press the [Start] key.

DCT847

• If a paper jam occurs, printing stops halfway. Open the front cover, remove the print cartridge, and

then remove the jammed paper. If the paper cannot be removed in this way, remove it by opening

the fusing cover. Printing will resume automatically once the cover is closed.

• If there is a paper jam in the ADF, open the ADF cover, and then remove the jammed paper.

Specify the copy setting again from the page where the paper jammed.

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4. Copying Originals

• To print on paper fed from Tray 1, remove the paper loaded in the bypass tray. Otherwise, the

paper in the bypass tray is fed first.

• [Sort] and [Duplex/Combine] cannot be used with the bypass tray.

• When making multiple copies of a multi-page document, you can select whether copies are output

in collated sets, or in page batches in the [Sort] setting under [Copier Features].

Canceling a Copy

If copying is canceled while scanning an original placed on the exposure glass, copying is canceled

immediately and there is no printout. If copying is canceled while scanning a multiple-page original

placed in the ADF, scanning stops halfway at the current page.

1. Press the [Copy] key.

With Type 1 models, start from Step 2.

2. Press the [Clear/Stop] key.

DCT846

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Making Enlarged or Reduced Copies

There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized

ratio.

Preset ratio

CES103

(mainly Europe and Asia)

50%, 71% A4 A5, 82% B5 JIS A5, 93%, 122% A5 B5 JIS, 141% A5 A4, 200%,

400%

(mainly North America)

50%, 65% LT HLT, 78% LG LT, 93%, 129% HLT LT, 155% HLT LG, 200%, 400%

Custom ratio

CES106

25% to 400% in 1% increments.

Specifying Reduce/Enlarge

1. Press [Scale].

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4. Copying Originals

2. Press [Reduce], [Enlarge], or [Zoom].

For [Reduce] or [Enlarge], press the [ ], [ ], [ ], or [ ] key to select the desired ratio. For [Zoom],

specify the desired ratio using the number keys.

3. Press the [OK] key.

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Making Combined/2-sided Copies

This section describes how to combine and print a multiple pages (two or four pages) on one side or

both sides of paper.

• This function is only available when the original is set in the ADF, not when it is set on the exposure

glass.

• To use this function, the paper size used for printing copies must be set to A4, Letter or Legal.

There are following copy modes. Select a copy mode according to your original and how you want the

copy outputs to appear.

Combined copy on one side

In this mode, a two or four-page original is combined and printed on one side of paper.

• Comb. 2 on 1

Original

Copy

CMF250

• Comb. 4 on 1

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4. Copying Originals

Original

Copy

Left to Right

Top to Bottom

Left to Right

Top to Bottom

DCT002

Combined copy on both sides

In this mode, a multiple-page original is combined and printed on both sides of paper.

• Comb. 2 on 1

Original

Copy

Top to Top

Top to Bottom

Top to Top

Top to Bottom

CMF255

• Comb. 4 on 1

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Making Combined/2-sided Copies

Original

Copy

Left to Right, Top to Top

Left to Right, Top to Bottom

Top to Bottom, Top to Top

Top to Bottom, Top to Bottom

DCT003

Original

Copy

Left to Right, Top to Top

Left to Right, Top to Bottom

Top to Bottom, Top to Top

Top to Bottom, Top to Bottom

DCT004

2-sided copy

In this mode, one-sided pages are printed on the front and back sides of paper without being

combined.

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4. Copying Originals

Original

Copy

Top to Top

Top to Bottom

Top to Top

Top to Bottom

CMF261

Specifying Combined and 2-sided Copies

1. Press the [Copy] key.

DCT848

With Type 1 models, start from Step 2. If ID card copy mode is being displayed, press the [Shortcut

to Func.] key again to switch to normal copier mode.

2. Press the [ ] or [ ] key.

3. Press [Duplex/Combine].

4. Press the [ ] or [ ] key to select the desired copy mode, and then press the [OK] key.

5. Press the [ ] or [ ] key to select paper orientation and page order, and then press the

[OK] key.

The screen will show the selected copy mode.

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Making Combined/2-sided Copies

• After you place the originals, press the [Start] key within the time specified in [System Auto Reset

Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".

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4. Copying Originals

Copying Both Sides of an ID Card onto One

Side of Paper

This section describes how to copy the front and back sides of an ID card or other small documents onto

either side of a sheet of paper.

When copying onto A4 paper, you can copy documents that are smaller than A5. Likewise, when

copying onto Letter size paper, you can copy documents that are smaller than Half Letter size.

• To use this function, the paper size used for printing copies must be set to A6, A5, A4, Half Letter,

or Letter.

CES165

Specifying the ID Card Copy Setting

You can specify the ID Card copy setting.

• Be sure to check the size of the card to copy before specifying [ID Card Size].

1. Press the [Copy] key.

With Type 1 model, start from Step 2.

2. Press the [ ] or [ ] key.

3. Press the [ ] or [ ] key to select [ID Card Settings], and then press the [OK] key.

For [ID Card Settings], see page 130 "Copier Features Settings".

4. Press the [ ] or [ ] key to select [ID Card Copy], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [On], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [ID Card Center Line], and then press the [OK] key.

Select [Print] to print the center line; otherwise select [Do not Print], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [ID Card Size], and then press the [OK] key.

8. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

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Copying Both Sides of an ID Card onto One Side of Paper

9. Enter the horizontal length (Horiz.) of the card to be placed on the exposure glass, and

then press the [OK] key.

10. Enter the vertical length (Vert.) of the card to be placed on the exposure glass, and then

press the [OK] key.

Copying an ID Card

1. Press the [Shortcut to Func.] key.

DCT851

With Type 1 model, if normal copier mode is being displayed, press the [Shortcut to Func.] key

again to switch to ID card copy mode.

If the ID card copy mode does not appear when you press the [Shortcut to Func.] key, set [Shortcut

to Function] to [ID Card Copy Mode], and then press the [Shortcut to Func.] key again.

Alternatively, set [ID Card Copy] to [On] in [ID Card Settings] in [Copier Features].

2. To make multiple copies, enter the number of copies using the number keys.

3. Place the original in the upper-left corner of the exposure glass.

DCT840

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4. Copying Originals

4. Press the [Start] key.

DCT847

5. Within 60 seconds, place the original back side down with the upper-left corner on the

exposure glass, and then press the [Start] key.

• After you place the originals, press the [Start] key within the time specified in [System Auto Reset

Timer]. Otherwise, the job is canceled. For details, see page 157 "Administrator Settings".

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Specifying the Scan Settings

This section describes how to specify image density and scan quality for the current job.

Adjusting Image Density

There are five image density levels. The higher the density level, the darker the printout.

1. Press the [Density] key.

DCT874

2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always make copies with a specific

density level. For details, see page 130 "Copier Features Settings".

Selecting the Document Type According to Original

There are three document types:

Text

Select this when the original contains only text and no photographs or images.

Photo

Select this when the original contains only photographs or images. Use this mode for the following

types of original:

• Photographs

• Pages that are entirely or mainly composed of photographs or images, such as magazine

pages.

Mixed

Select this when the original contains both text and photographs or images.

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4. Copying Originals

Specifying the Original Type

1. Press the [Image Quality] key.

DCT875

2. Press the [ ], [ ], [ ], or [ ] key to select the desired document type, and then press the

[OK] key.

• You can change the machine's default [Original Type] setting to always make copies with a

specific document type. For details, see page 130 "Copier Features Settings".

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5. Scanning Originals

Scanner Mode Screen

This section provides information about the screen in scanner mode.

By default, the display shows the copier screen when the machine is turned on. If the copier or fax

screen is shown on the display, press the [Scanner] key on the control panel to switch to the scanner

screen.

DCT850

Screen in standby mode

DCT857

1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current scanning mode and scan settings.

• When "Specify Dest." is displayed:

Scan to E-mail, Scan to FTP, or Scan to Folder functions can be used.

3. Selection key items

Displays the functions you can use by pressing the corresponding selection keys.

• The machine's default mode at power on can be specified in the [Function Priority] setting under

[Admin. Tools]. For [Function Priority], see page 157 "Administrator Settings".

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5. Scanning Originals

Registering Scan Destinations

This section describes how to register scan destinations in the Address Book. To send scanned files to an

e-mail address (Scan to E-mail), FTP server (Scan to FTP), or a shared folder on a network computer

(Scan to Folder), you must first register the destination in the Address Book using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be

responsible for any damages resulting from such data loss. Be sure to create backup files of the

Address Book data periodically.

• Depending on your network environment, the Scan to FTP and Scan to Folder functions may

require a user name and password to be correctly entered in the destination information. In such

cases, after registering destinations, check that the user name and password are correctly entered

by sending test documents to those destinations.

The Address Book can contain up to 100 entries, including 8 Quick Dial entries.

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch

button.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Quick Dial Destination] or [Scan Destination].

3. From the [Destination Type] list, select [E-mail Address], [FTP] or [Folder].

4. Register information as necessary.

The information you must register varies depending on the destination type. For details, see the

tables.

5. Enter the administrator password if required.

6. Click [Apply].

7. Close the Web browser.

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Registering Scan Destinations

Scan to E-mail Settings

Item

Setting

Description

Quick Dial Number

Optional

Select when setting the destination as a Quick Dial

entry.

Name

Required

Name of the destination. The name specified here will

be shown on the screen when selecting a scan

destination. Can contain up to 16 characters.

Destination E-mail Address

Notification E-mail Address

Required

Optional

E-mail address of the destination. Can contain up to

64 characters.

E-mail address to which a notification is sent after

transmission. Can contain up to 64 characters.

Subject

Required

Optional

Subject of the e-mail. Can contain up to 64 characters.

Sender's Name

Name of e-mail sender. The name specified here will

be shown under "From" or a similar field of the

recipient's email application. Can contain up to 32

characters.

File Format (Color/Gray

Scale)

Required

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

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5. Scanning Originals

Item

Setting

Description

File Format (Black & White)

Required

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

Scan Size

Optional

Select the scanning size for the original from A5, B5,

A4, Executive, Half Letter, Letter, Legal, 16K, or

custom size.

If you select custom size, select [mm] or [Inch], and

then specify the width and length.

Resolution

Density

Optional

Select the scan resolution from 100×100, 150×150,

200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left

buttons. These keys increase or decrease the image

density in single increments up to 5.

Scan to FTP Settings

Item

Setting

Description

Quick Dial Number

Optional

Select when setting the destination as a Quick Dial

entry.

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Registering Scan Destinations

Item

Setting

Description

Name

Required

Name of the destination. The name specified here will

be shown on the screen when selecting a scan

destination. Can contain up to 16 characters.

Hostname or IP Address

Required

Name or IP address of the FTP server. Can contain up

to 64 characters.

File Format (Color/Gray

Scale)

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

File Format (Black & White)

Required

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

FTP User Name

FTP Password

Optional

User name for logging in to the FTP server. Can

contain up to 32 characters.

Password for logging in to the FTP server. Can contain

up to 32 characters.

Directory

User name for logging in to the destination computer.

Can contain up to 32 characters.

Password for logging in to the destination computer.

Can contain up to 32 characters.

Directory within the shared folder for storing scanned

files. Can contain up to 64 characters.

Notification E-mail Address

E-mail address to which a notification is sent after

transmission. Can contain up to 64 characters.

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Registering Scan Destinations

Item

Setting

Description

File Format (Color/Gray

Scale)

Required

File format of the scanned file when scanning in color.

PDF or JPEG can be selected. PDF supports multiple

pages in a document, but JPEG does not.

File Format (Black & White)

Scan Size

Required

Optional

File format of the scanned file when scanning in black

and white. PDF or TIFF can be selected. Both formats

support multiple pages in a document.

Select the scanning size for the original from A5, B5,

A4, Executive, Half Letter, Letter, Legal, 16K, or

custom size.

If you select custom size, select [mm] or [Inch], and

then specify the width and length.

Resolution

Density

Optional

Select the scan resolution from 100×100, 150×150,

200×200, 300×300, 400×400, or 600×600 dpi.

Specify the image density by clicking the right or left

buttons. These keys increase or decrease the image

density in single increments up to 5.

• To send files via e-mail, SMTP and DNS settings must be configured properly.

• If you are using the Scan to E-mail function, select a time zone according to your geographic

location to send email with correct transmission date and time.

• To send files to an FTP server or computer, the user name, password, and directory must be

configured properly.

• On a network that uses a DNS server, specify a computer name in [Service Name] and the name

of the domain to which the computer belongs in [Domain]. In this case, also configure the DNS

related settings using Web Image Monitor.

• Scan destinations cannot be registered using the control panel.

Modifying Scan Destinations

This section describes how to modify the information of registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

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5. Scanning Originals

4. Select the entry to modify, and then click [Change].

5. Modify settings as necessary.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

• You can unassign a Quick Dial entry from a One-touch button from the [Quick Dial Destination]

page. To do this, select the desired entry, click [Delete], and then click [Apply] again on a

confirmation page.

Deleting Scan Destinations

This section describes how to delete registered destinations.

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [Scan Destination].

3. Click the [E-mail Address], [FTP], or [Folder] tab.

4. Select the entry to delete, and then click [Delete].

5. Confirm that the entry you have selected is the entry that you want to delete.

6. Enter the administrator password if required.

7. Click [Apply].

8. Close the Web browser.

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Basic Operation

Scanning using the control panel allows you to send scanned files via e-mail (Scan to E-mail), to an FTP

server (Scan to FTP), or to the shared folder of a computer on a network (Scan to Folder), or to a USB

flash disk (Scan to USB).

The Scan to E-mail, Scan to FTP, and Scan to Folder functions are available only through a network

connection. No network connection is required for the Scan to USB function; you can send scanned files

directly to a USB flash disk inserted into the front of the machine.

Scan to E-mail/FTP/Folder

This section describes the basic operation for sending scanned files via e-mail, to an FTP server, or to a

computer, depending on the specified destination.

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

• When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the

destination in the Address Book using Web Image Monitor. For details, see page 76 "Registering

Scan Destinations".

• Depending on the model, the Scan to E-mail/FTP/Folder function may not be available. For details

about the differences between models, see page 8 "Differences in Performance/Functions between

Different Models".

1. Place the original on the exposure glass or in the ADF.

To place the original, see page 49 "Placing Originals".

2. Press the [Scanner] key.

DCT850

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5. Scanning Originals

3. Press the [Address Book] key or [Dest.].

Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator

settings is set to [Select Scanner Dest.]. For [Shortcut to Function], see page 157 "Administrator

the scan settings using the control panel. For scan settings, see page 88 "Specifying the Scan

4. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.

If you want to search for a specific entry by its name, enter the first letters of the name using the

number keys, and then press the [OK] key. Each time you enter a character, the display changes to

show the matching name.

5. Search for the desired destination by pressing the [ ] or [ ] key to scroll the Address

Book, and then press the [OK] key.

When you specify a scan destination, the machine's scan settings change automatically according

to the information registered for that destination in the Address Book. If necessary, you can change

changing the [Scanning Mode] setting under scan settings. For details, see page 133 "Scanner

6. Press the [Start] key.

DCT847

Depending on the machine's settings, you may see the following screen on the display when

scanning from the exposure glass.

If you see this screen, proceed to the next step.

7. If you have more originals to scan, place the next original on the exposure glass, and

then press [Yes]. Repeat this step until all originals are scanned.

8. When all originals have been scanned, press [No] to start sending the scanned file.

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Basic Operation

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files

are discarded.

• You can configure the machine to scan documents in black and white, color, or grayscale by

exposure glass repeatedly in a single scan procedure. For details, see page 133 "Scanner

• You can also specify a destination using the One Touch buttons, [Pause/Redial] key.

• If the [Limitless Scan] setting under scan settings is enabled, you can place originals on the

will be created for every page scanned. For details, see page 133 "Scanner Features Settings".

• If [File Type] under scan settings is set to [Multi-page], you can scan multiple pages to create a

single PDF or TIFF file containing all pages. However, if the file format is JPEG, a single-page file

• If paper is jammed in the ADF, the scan job will be discarded. Remove the jammed paper and scan

the entire originals again. For the direction to remove paper jammed in the ADF, see page 202

the scan settings using the control panel. For scan settings, see page 88 "Specifying the Scan

Specifying the scan destination using the One Touch buttons or [Pause/Redial] key

This section describes how to specify a destination using the following keys:

• One Touch buttons

Use these to specify destinations registered as Quick Dial entries.

• [Pause/Redial] key

Press this to specify the last used destination as the destination for the current job.

Using the One Touch buttons

Press the One Touch button to which the desired Quick Dial entry is registered.

Press the [Shift] key to use the Quick Dial entries Nos. 5 to 8.

DCT878

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5. Scanning Originals

Using the [Pause/Redial] key

Press the [Pause/Redial] key to select the last used destination.

DCT877

• When you specify a scan destination, the machine's scan settings change automatically according

to the information registered for that destination in the Address Book. If necessary, you can change

specifying destinations using the [Address Book] key, see page 83 "Scan to E-mail/FTP/Folder".

• The [Pause/Redial] key is not effective for the first scan job after the machine is turned on.

• To select destinations not registered as Quick Dial entries, use the [Address Book] key. For

Basic Operation for Scan to USB

This section describes the basic operation for sending scanned files to a USB flash disk.

• Copier and fax functions are not available when a USB flash disk is inserted to Type 1 models.

• If the machine fails to switch to Scan to USB mode after the USB flash disk is inserted, set [Save Scn

Data to USB] to [Active].

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

• This machine does not support the use of USB flash disks connected to external USB hubs. Insert

your USB flash disk directly into the USB flash disk port located at the top left corner of the

machine.

• Certain types of USB flash disks cannot be used.

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Basic Operation

1. Insert your USB flash disk into the USB flash disk port.

DCT039

"Loading..." appears on the display. Wait until the display changes to show "Save Scn Data to

USB" (the duration depends on your USB flash disk).

2. Place the original on the exposure glass or in the ADF.

If necessary, configure advanced scan settings. For details, see page 88 "Specifying the Scan

scanning size. For details, see page 133 "Scanner Features Settings".

3. Press the [Start] key.

4. Select file format.

5. If you have more originals to scan, place the next original on the exposure glass, and

then press [Yes]. Repeat this step until all originals are scanned.

6. When all originals have been scanned, press [No] to start sending the scanned file.

7. Confirm that "Ready" appears on the display.

The scanned file is created in the root directory of the USB flash disk.

8. Remove the USB flash disk from the machine.

• To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files

are discarded.

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5. Scanning Originals

Specifying the Scan Settings

When you specify a scan destination, the machine's scan settings change automatically according to the

information registered for that destination in the Address Book. If necessary, you can change the scan

settings for the current job using the control panel.

Specifying the Scanning Size According to the Size of the Original

This section describes how to specify the scanning size according to the size of the current original.

1. Press [Scn Size].

2. Press the [ ] or [ ] key to select the size of the original, and then press the [OK] key.

If you selected anything other than [Custom Size], you do not need to perform the remaining steps

of the procedure.

3. Press the [ ] or [ ] key to select [mm] or [inch], and then press the [OK] key.

4. Enter the width using the number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

5. Enter the length using the number keys, and then press the [OK] key.

To enter a decimal point, press the [ ] key.

• You can change the machine's default [Scan Size] setting to always scan originals with a specific

Adjusting Image Density

This section describes how to adjust image density for the current job.

There are five image density levels. The higher the density level, the darker the scanned image.

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Specifying the Scan Settings

1. Press the [Density] key.

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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

• You can change the machine's default [Density] setting to always scan with a specific density level.

For details, see page 133 "Scanner Features Settings".

Specifying Resolution

This section describes how to specify the scan resolution for the current job.

There are six resolution settings. The higher the resolution, the higher the quality but greater the file size.

1. Press the [Image Quality] key.

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2. Press the [ ], [ ], [ ], or [ ] key to select the desired resolution, and then press the [OK]

key.

• You can change the machine's default [Resolution] setting to always scan with a specific resolution

level. For details, see page 133 "Scanner Features Settings".

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5. Scanning Originals

Scanning from a Computer

Scanning from a computer (TWAIN scanning and WIA scanning) allows you to operate the machine

from your computer and scan originals into your computer directly.

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1. Your Computer (TWAIN driver already installed)

Instruct the machine to start scanning the original that is set on the machine.

2. This Machine

The original that is set on the machine is scanned, and its data is sent to a client computer.

Using TWAIN scanner

This section describes the preparations and procedure for using the TWAIN scanner.

• To use the TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM.

• To use the TWAIN scanner, a TWAIN-compliant application must be installed.

To use the machine as a TWAIN scanner, first do the following:

• Install the TWAIN driver.

• Install a TWAIN-compliant application.

TWAIN Scanning

TWAIN scanning is possible if your computer is running a TWAIN-compatible application.

The following procedure uses Windows 7 and Microsoft Office Document Scanning as an example.

1. Place the original.

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Scanning from a Computer

2. On the [Start] menu, point to [All Programs], point to [Microsoft Office], point to

[Microsoft Office Tools], and then click [Microsoft Office Document Scanning].

3. Click [Scanner…].

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5. Scanning Originals

4. Select the scanner you want to use.

5. Select the [Show scanner driver dialog before scanning] check box.

6. Click [OK].

7. Click the Scan button.

The scanner driver dialog box appears.

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Scanning from a Computer

8. Click [Scan].

9. Click [Close].

Settings you can configure in the TWAIN dialog box

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1. Scanner:

Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to

discover all available scanners connected via USB or the network.

2. Original:

Select [Reflective] to scan from the exposure glass, or [Automatic Document Feeder] to scan from the ADF.

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5. Scanning Originals

3. Original type

According to your original, select a setting from the list of options detailed below, or select [Custom...] to

configure your own scan settings. "Mode:", "Resolution:", and "Size:" under "Scan Configuration" will change

according to the Original type setting you selected here.

• When using the exposure glass:

[Editing Text(OCR)]

[Faxing, Filing, or Copying]

[Black and White Photo]

[Color Document - Fast]

[Color Document - Better Quality]

[Custom...]

• When using the ADF:

[ADF-Faster]

[ADF-Better]

[ADF - Gray]

[Custom...]

4. Mode:

Select from full color, grayscale, or black-and-white.

5. Resolution:

Select a resolution from the list. If you select [User defined], enter a resolution value directly in the edit box.

Note that increasing the resolution also increases the file size and scanning time.

Selectable resolutions vary depending on where the original is set.

• When using the exposure glass:

75, 100, 150, 200, 300, 400, 500, 600, 1200, 2400, 4800, 9600, 19200 dpi, User defined

• When using the ADF:

75, 100, 150, 200, 300, 400, 500, 600 dpi, User defined

6. Size:

Select the scanning size. If you select [User defined], enter the scanning size directly in the edit box. Also, you

can change the scanning size with your mouse in the preview area. You can select the unit of measure from

[cm], [inches], or [pixels]. Selectable resolutions vary depending on where the original is set. For details, see

the TWAIN Help.

7. Scan task: (when using the exposure glass)

Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then

click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original.

• For details, see the TWAIN driver Help.

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Scanning from a Computer

Basic Operation for WIA Scanning

1. Place the original.

2. On the [Start] menu, click [Devices and Printers].

3. Right-click the icon of the printer model you want to use, and then click [Start scan].

4. Configure the scan settings as required, and then click [Scan].

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5. Scanning Originals

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6. Sending and Receiving a Fax

Fax Mode Screen

This section provides information about the screen in fax mode.

By default, the display shows the copier screen when the machine is turned on.

If the copy or scanner screen is shown on the display, press the [Facsimile] key on the control panel to

switch to the fax screen.

Standby mode screen

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1. Current status or messages

Displays the current status or messages.

2. Current settings

Displays the current density and resolution settings.

3. Current date and time

Shows the current date and time.

• The machine's default mode at power on can be specified in the [Function Priority] setting under

[Admin. Tools]. For [Function Priority], see page 157 "Administrator Settings".

• The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For

setting the date and time, see page 98 "Setting the Date and Time".

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6. Sending and Receiving a Fax

Setting the Date and Time

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Set Date/Time], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Set Date], and then press the [OK] key.

6. Press the [ ] or [ ] key to select the desired date format, and then press the [OK] key.

For the date and time display format, see page 157 "Administrator Settings".

7. Enter the current date using the number keys, and then press the [OK] key.

You can press the [ ] or [ ] key to move between fields.

8. Press the [ ] or [ ] key to select [Set Time], and then press the [OK] key.

9. Press the [ ] or [ ] key to select the desired time format, and then press the [OK] key.

10. Enter the current time using the number keys, and then press the [OK] key.

If you selected [12-hour Format], press the [ ] or [ ] key to select [AM] or [PM].

You can press the [ ] or [ ] key to move between fields.

11. Press the [User Tools] key to return to the initial screen.

• A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For

[Admin. Tools Lock], see page 157 "Administrator Settings".

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Entering Characters

To enter characters, use keys as follows:

To enter a digit

Press a number key.

To delete a character

Press the [ ] key.

To enter a fax number

• To enter a number

Use the number keys.

• To enter characters other than digits

": Press the [ ] key.

"P"(Pause): Press the [Pause/Redial] key.

To enter a name

Letters, numbers, and symbols can be entered using the number keys.

To enter two characters that use the same number key successively, press the [ ] key after entering

the first character.

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6. Sending and Receiving a Fax

Registering Fax Destinations

This section describes how to register fax destinations in the Address Book using the control panel. For

entering characters, see "Entering Characters".

The Address Book can also be edited using Web Image Monitor.

• The Address Book data could be damaged or lost unexpectedly. The manufacturer shall not be

responsible for any damages resulting from such data loss. Be sure to create backup files of the

Address Book data periodically. For details about creating backup files, see page 190

"Configuring the Administrator Settings".

The Address Book can contain up to 108 entries (8 Quick Dial entries and 100 Speed Dial entries).

Quick Dial entries

Destinations registered as Quick Dial entries can be selected by pressing the corresponding One

Touch button.

Speed Dial entries

Destinations registered as Speed Dial entries can be selected from the Address Book. Press the

[Address Book] key, select [Search Address Book], and then select the desired entry using the [ ]

or [ ] key.

Registering Fax Destinations Using the Control Panel

1. Press the [User Tools] key.

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2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then

press the [OK] key.

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Registering Fax Destinations

5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to

8) or Speed Dial number (1 to 100) using the number keys.

If a destination is already registered for the input number, the fax number and fax name registered

for that number appear.

6. Press the [ ] or [ ] key to select [Fax No.], and then enter the fax number (up to 40

characters).

7. Press the [ ] or [ ] key to select [Name], and then enter the fax name (up to 20

characters).

8. Confirm the setting, and then press the [OK] key.

9. Press the [User Tools] key to return to the initial screen.

• For entering characters, see page 99 "Entering Characters".

• A fax number can contain 0 to 9, pause, " ", " ", and space.

• If necessary, insert a pause in the fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 135 "Fax Transmission Features Settings".

• To use tone services on a pulse-dialing line, insert " " in the fax number. " " switches the dialing

mode from pulse to tone temporarily.

• If the machine is connected to the telephone network through a PBX, make sure to enter the outside

line access number specified in [PBX Access Number] before the fax number. For [PBX Access

Number], see page 157 "Administrator Settings".

• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For

[Admin. Tools Lock], see page 157 "Administrator Settings".

Modifying or deleting fax destinations

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Address Book], and then press the [OK] key.

3. If you are requested to enter a password, enter the password using the number keys,

and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Quick Dial Dest.] or [Fax Speed Dial Dest.], and then

press the [OK] key.

5. Press the [ ] or [ ] key to select [No.], and then enter the desired Quick Dial number (1 to

8) or Speed Dial number (1 to 100) using the number keys.

The fax number and fax name registered for that number appear.

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6. Sending and Receiving a Fax

6. Press the [ ] or [ ] key to select [Fax No.], and then modify the fax number (up to 40

characters).

If you want to delete the fax number, press the [ ] key until the current number is deleted.

7. Press the [ ] or [ ] key to select [Name], and then modify the fax name (up to 20

characters).

If you want to delete the fax name, press the [ ] key until the current name is deleted.

8. Confirm the setting, and then press the [OK] key.

9. Press the [User Tools] key to return to the initial screen.

• For details about entering characters, see page 99 "Entering Characters".

• A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock].

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Sending a Fax

• It is recommended that you call the receiver and confirm with them when sending important

documents.

Selecting Transmission Mode

There are two transmission modes: Memory Transmission and Immediate Transmission.

Memory Transmission

In this mode, the machine scans several originals into memory and sends them all at once. This is

convenient when you are in a hurry and want to take the document away from the machine. In this

mode, you can send a fax to multiple destinations.

The number of redial attempts is preset to two or three times, depending on the [Country] setting

under [Admin. Tools], in five-minute intervals. For details, see page 135 "Fax Transmission

settings is set to [Fax Immediate TX]. For [Shortcut to Function], see page 157 "Administrator

Immediate Transmission

In this mode, the machine scans the original and faxes it simultaneously, without storing it in

memory. This is convenient when you want to send an original quickly. In this mode, you can only

specify one destination.

1. Press the [Facsimile] key, and then press the [ ] or [ ] key.

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Alternatively, you can press the [Shortcut to Func.] key if [Shortcut to Function] under administrator

To place the originals, see page 49 "Placing Originals".

2. Press the [ ] or [ ] key to select [Immediate TX], and then press the [OK] key.

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6. Sending and Receiving a Fax

3. Press the [ ] or [ ] key to select [Off], [On], or [Next Fax Only], and then press the [OK]

key.

For Memory Transmission, select [Off].

For Immediate Transmission, select [On] or [Next Fax Only].

4. Press the [User Tools] key to return to the initial screen.

Basic Operation for Sending a Fax

• The original in the ADF takes precedence over the original on the exposure glass if you place

originals both in the ADF and on the exposure glass.

1. Press the [Facsimile] key.

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2. Place the original on the exposure glass or in the ADF.

3. Enter the fax number (up to 40 characters) using the number keys, or specify a

destination using the One Touch buttons or Speed Dial function.

For details about entering characters, see page 99 "Entering Characters". For details about

specifying destinations using the One Touch buttons or Speed Dial function, see page 107

"Specifying the Fax Destination".

• If the machine is connected to the telephone network through a PBX, make sure to enter the

outside line access number specified in [PBX Access Number] before the fax number. For [PBX

Access Number], see page 157 "Administrator Settings".

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Sending a Fax

4. Press the [Start] key.

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• Depending on the machine's settings, you may be prompted to enter the fax number again if

you manually entered the destination fax number. In this case, re-enter the number within 60

seconds, press [OK], and then press the [Start] key. If the fax numbers do not match, go back

to Step 3. For fax number confirmation, see page 157 "Administrator Settings".

• When using the exposure glass in Memory Transmission mode, you will be prompted to place

another original. In this case, proceed to the next step.

5. If you place the original on the exposure glass and have more originals to scan, press

[Yes] within 60 seconds, place the next original on the exposure glass, and then press

[OK]. Repeat this step until all originals are scanned.

If you do not press [Yes] within 60 seconds, the machine will start to dial the destination.

6. When all originals have been scanned, press [No] to start sending the fax.

• A fax number can contain 0 to 9, pause, " ", " ", and space.

• If necessary, insert a pause in a fax number. The machine pauses briefly before it dials the digits

following the pause. You can specify the length of the pause time in the [Pause Time] setting under

fax transmission settings. For [Pause Time], see page 135 "Fax Transmission Features Settings".

• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing

mode from pulse to tone temporarily.

• You can specify multiple destinations and broadcast the fax you are sending. For sending a fax

using the broadcast function, see page 107 "Specifying the Fax Destination".

• The machine prompts you to enter the fax number twice only when you dial the destination

manually. Destinations specified using the One Touch buttons, Speed Dial function, or [Pause/

Redial] key need not be confirmed.

• When in Memory Transmission mode, you can enable the [Auto Redial] setting under fax

transmission settings to set the machine to automatically redial the destination if the line is busy or

an error occurs during transmission. For [Auto Redial], see page 135 "Fax Transmission Features

jammed in the ADF, see page 202 "Paper Feed Problems".

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6. Sending and Receiving a Fax

• When in Memory Transmission mode, the machine's memory may become full while scanning the

originals. In this case, the screen prompts you to cancel the transmission or to send only the pages

that have been scanned successfully.

• If paper is jammed in the ADF, the jammed page has not been scanned properly. When the

machine is in Immediate Transmission mode, resend the fax starting from the jammed page. When

in Memory Transmission mode, scan the entire originals again. For details about removing paper

Canceling a fax

Follow the procedure below to cancel sending a fax.

When in Immediate Transmission mode

If you cancel sending a fax while the machine is scanning the original, the fax transmission process

is canceled immediately. In this case, an error is displayed on the other party's machine.

When in Memory Transmission mode

If you cancel sending a fax while the machine is scanning the original, the machine will not send

the document.

If you cancel sending a fax during transmission, the fax transmission process is canceled

immediately. In this case, an error is displayed on the other party's machine.

1. Press the [Facsimile] key.

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Sending a Fax

2. Press the [Clear/Stop] key.

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• If you cancel sending a fax while broadcasting, only the fax to the current destination is canceled.

The fax will be sent to the subsequent destinations as normal.

• Using [Delete TX Standby File] in [Fax Features], you can delete files waiting to be sent. Select

[Delete Selected File] to delete the corresponding file. You can also delete a file currently being

sent. Select [Delete All Files] to delete all files waiting to be sent. This will not affect the file currently

being sent.

Specifying the Fax Destination

Other than entering the destination fax number using the number keys, you can specify destinations

using the following functions:

• One Touch buttons

• Speed Dial

• Broadcast function

• Redial function

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6. Sending and Receiving a Fax

Specifying the destination using the One Touch buttons

1. Press the [Facsimile] key.

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2. Press the One Touch button to which the desired Quick Dial entry is registered.

For registering the Quick Dial entries, see page 100 "Registering Fax Destinations".

Press the [Shift] key if you want to use Quick Dial entries Nos. 5 to 8 before pressing a One Touch

button.

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• You can check the registered names and fax numbers by printing a report. For printing the Quick

Dial list, see page 148 "Printing Lists/Reports".

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Sending a Fax

Specifying the destination using Speed Dial

1. Press the [Facsimile] key.

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2. Press the [Address Book] key.

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3. Press the [ ] or [ ] key to select [Search Address Book], and then press the [OK] key.

If you want to search for a specific entry by its registration number or name, use the following

procedure:

• Searching by the registration number

Press the [Address Book] key again, enter the number using the number keys, and then press

the [OK] key.

• Searching by the name

Enter the first letters of the name using the number keys, and then press the [OK] key. Each

time you enter a character, the display changes to show the matching name.

4. Press the [ ] or [ ] key to select the desired Speed Dial entry, and then press the [OK]

key.

For registering the Speed Dial entries, see page 100 "Registering Fax Destinations".

• The Address Book shows only the Speed Dial entries. Use the One Touch buttons to specify Quick

Dial destinations.

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6. Sending and Receiving a Fax

• You can check the registered names and fax numbers by printing a report. For printing the Speed

Dial list, see page 148 "Printing Lists/Reports".

Specifying the destination using the broadcast function

You can send a fax to multiple destinations (up to 100 destinations) simultaneously.

Faxes are sent to destinations in the order they were specified.

1. Press the [Facsimile] key.

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2. Add a destination by using one of the following methods:

• To add a Quick Dial destination: press a corresponding One Touch button.

• To add a Speed Dial destination: press the [Address Book] key, select [Search Address

Book], select a destination, and then press the [OK] key.

• To add a manually-specified destination: confirm that [No.key] is pressed, and then enter the

destination fax number using the number keys.

3. Press the [OK] key.

Press [List] to see the list of destinations that have been added so far.

Go back to Step 2 to add further destinations.

• While specifying multiple destinations, you can press the [Clear/Stop] key to clear all destinations.

• If you specify multiple destinations in Immediate Transmission mode, the mode switches to Memory

Transmission mode temporarily.

• While broadcasting, pressing the [Clear/Stop] key cancels the fax to the current destination only.

Specifying the destination using the redial function

You can specify the last used destination as the destination for the current job.

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Sending a Fax

This function saves time when you are sending to the same destination repeatedly, as you do not have to

enter the destination each time.

1. Press the [Facsimile] key.

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2. Press the [Pause/Redial] key.

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Useful Sending Functions

You can check the status of the other party's machine easily before sending a fax by using the On Hook

Dial function. Using an extra telephone, you can talk and send a fax in one call.

• This function is available in Immediate Transmission mode only. Even if [Immediate TX] is set to

[Off], it automatically switches to [On].

The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced Mode] in

[Fax Features].

Sending a fax using On Hook Dial

The On Hook Dial function allows you to check the destination's status while listening to the tone from the

internal speaker. This function is useful when you want to ensure that the fax will be received.

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6. Sending and Receiving a Fax

• The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator

settings is enabled.

1. Place the original on the exposure glass or in the ADF.

If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.

2. Press the [Facsimile] key.

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3. Press the [On Hook Dial] key.

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"On Hook" appears on the screen.

4. Specify the destination using the number keys.

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Sending a Fax

5. If you hear a high pitched tone, press the [Start] key.

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If [Operation] is set to [Easy Mode], Step 6 does not apply.

6. If the original is placed on the exposure glass, press [TX], and then press the [Start] key.

• For details about selecting the transmission mode, see page 103 "Selecting Transmission Mode".

• For details about [Fax Number Confirmation], see page 157 "Administrator Settings".

• For details about [Operation], see page 137 "Fax Features Settings".

Sending a fax after a conversation

An external telephone allows you to send a fax after finishing your conversation without having to

disconnect and redial. This function is useful when you want to ensure that the fax has been received.

1. Place the original on the exposure glass or in the ADF.

If [Operation] is set to [Easy Mode], you cannot send faxes using the exposure glass.

2. Press the [Facsimile] key.

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3. Pick up the handset of the external telephone.

4. Specify the destination using the external telephone.

5. When the other party answers, ask them to press their fax start button.

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6. Sending and Receiving a Fax

6. If you hear a high pitched tone, press the [Start] key.

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If [Operation] is set to [Easy Mode], proceed to Step 8.

7. If the original is placed on the exposure glass, press [TX], and then press the [Start] key.

8. Replace the handset.

• For details about [Operation], see page 137 "Fax Features Settings".

Specifying the Scan Settings

Adjusting image density

This section describes how to adjust image density for the current job.

There are three image density levels. The darker the density level, the darker the printout.

1. Press the [Density] key.

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2. Press the [ ] or [ ] key to select the desired density level, and then press the [OK] key.

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Sending a Fax

• You can change the machine's default [Density] setting to always scan with a specific density level.

For [Density], see page 135 "Fax Transmission Features Settings".

Specifying the resolution

This section describes how to specify the scan resolution for the current job.

There are three resolution settings:

Standard

Select this when the original is a printed or typewritten document with normal-sized characters.

Detail

Select this when the original is a document with small print.

Photo

Select this when the original contains images such as photographs or shaded drawings.

1. Press the [Image Quality] key.

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2. Press the [ ] or [ ] key to select the desired resolution setting, and then press the [OK]

key.

• You can change the machine's default [Resolution] setting to always scan with a specific resolution

level. For [Resolution], see page 135 "Fax Transmission Features Settings".

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6. Sending and Receiving a Fax

Using the Fax Function from a Computer (PC

FAX)

This section describes how to use the fax function of the machine from a computer.

You can send a document directly from a computer through this machine to another fax machine,

without printing the document.

Basic Operation for Sending Faxes from a Computer

This section describes the basic operation for sending faxes from a computer.

You can select a destination from the PC FAX address book or enter a fax number manually. You can

send faxes to up to 100 destinations at once.

The procedure in this section is an example based on Windows 7.

• Before sending a fax, the machine stores all the fax data in memory. If the machine's memory

becomes full while storing this data, the fax transmission will be canceled. If this happens, lower the

resolution or reduce the number of pages and try again.

1. Open the file you want to send.

2. On the [File] menu, click [Print...].

3. Select the PC FAX driver as the printer, and then click [Print].

4. Specify a destination.

• To specify a destination from the PC FAX address book:

Select a destination from [User List:], and then click [Add to List].

Repeat this step to add more destinations.

• To enter a fax number directly:

Click the [Specify Destination] tab, and enter a fax number (up to 40 digits) in [Fax Number:],

and then click [Add to List].

Repeat this step to add more destinations.

5. To attach a cover sheet, click [Edit Cover Sheet] on the [Specify Destination] tab, and then

select the [Attach a Cover Sheet] check box.

6. Click [Send].

• For details, see the PC FAX driver Help.

• A fax number can contain 0 to 9, "P" (pause), " ", and " ".

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Using the Fax Function from a Computer (PC FAX)

• To use tone services on a pulse-dialing line, insert " " in a fax number. " " switches the dialing

mode from pulse to tone temporarily.

• To delete an entered destination, select the destination in [Destination List:], and then click [Delete

from List].

Canceling a fax

You can cancel sending a fax using either the machine's control panel or your computer, depending on

the status of the job.

Canceling while the machine is receiving a fax from the computer

If the machine is shared by multiple computers through a print server, be careful not to cancel

another user's fax.

1. Double-click the printer icon on the task bar of your computer.

2. Select the print job you want to cancel, click the [Document] menu, and then click

[Cancel].

Canceling a fax using the control panel

Cancel the fax using the control panel.

1. Press the [Facsimile] key.

2. Press the [Clear/Stop] key.

Configuring Transmission Settings

This section describes how to configure transmission settings in the PC FAX driver's properties.

Properties are set separately for each application.

1. On the [File] menu, click [Print...].

2. Select the PC Fax driver as the printer, and then click a button such as [Preferences].

PC FAX driver properties dialog box appears.

3. Configure settings as necessary, and then click [OK].

Configuring the PC FAX Address Book

This section describes the PC FAX address book. Configure the PC FAX address book on the computer.

The PC FAX address book allows you to specify PC FAX destinations quickly and easily.

The PC FAX address book can contain up to 1000 entries, including individual destinations and groups

of destinations.

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6. Sending and Receiving a Fax

Opening the PC FAX address book

This section describes how to open the PC FAX address book.

1. On the [Start] menu, click [Devices and Printers].

2. Right-click the PC FAX driver icon, and then click [Printing Preferences...].

3. Click the [Address Book] tab.

Registering destinations

This section describes how to register destinations in the PC FAX address book.

1. Open the PC FAX address book, and then click [Add User].

2. Enter the destination information.

You must enter a contact name and fax number.

3. Click [OK].

Registering groups

This section describes how to register groups of destinations.

A group can contain up to 100 individual destinations.

1. Open the PC FAX address Book, and then click [Add Group].

2. Enter the group name in [Group Name].

3. Select the destination you want to include in the group from [User List:], and then click

[Add].

4. Click [OK].

Exporting/Importing PC FAX Address Book data

• The following procedure is based on Windows 7 as an example. If you are using another

operating system, the procedure might vary slightly.

Exporting PC FAX Address Book data

PC FAX Address Book data can be exported to a file in CSV (Comma Separated Values) format.

Follow this procedure to export PC FAX Address Book data.

1. Open the PC FAX Address Book, and then click [Export].

2. Navigate to the location to save the PC FAX Address Book data, specify a name for

the file, and then click [Save].

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Using the Fax Function from a Computer (PC FAX)

Importing PC FAX Address Book data

PC FAX Address Book data can be imported from files in CSV format. You can import address

book data from other applications if the data is saved as a CSV file.

Follow this procedure to import PC FAX Address Book data. To import address book data from

other applications, you must select the appropriate items to import.

1. Open the PC FAX Address Book, and then click [Import].

2. Select the file containing the address book data, and then click [Open].

A dialog box for selecting the items to import appears.

3. For each field, select an appropriate item from the list.

Select [*empty*] for fields for which there is no data to import. Note that [*empty*] cannot

be selected for [Name] and [Fax].

4. Click [OK].

For details about the settings, see the PC FAX driver Help.

• CSV files are exported using Unicode encoding.

• PC FAX Address Book data can be imported from CSV files whose character encoding is Unicode

or ASCII.

• Group data cannot be exported or imported.

• Up to 1000 destinations can be registered in the PC FAX Address Book. If this limit is exceeded

during importing, the remaining destinations will not be imported.

Editing a Fax Cover Sheet

This section describes how to edit a fax cover sheet in the PC FAX driver's properties.

1. On the [File] menu, click [Print...].

2. Select the PC FAX driver as the printer, and then click [Print].

3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet].

4. Configure settings as necessary, and then click [OK].

For details about the settings, see the PC FAX driver Help.

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6. Sending and Receiving a Fax

Receiving a Fax

• When receiving an important fax, we recommend you confirm the contents of the received fax with

the sender.

• The machine may not be able to receive faxes when the amount of free memory space is low.

• An external telephone is required to use this machine as a telephone.

• Only A4, Letter, or Legal size paper can be used for printing faxes.

Selecting Reception Mode

The reception modes are as follows:

When using the machine only as a fax machine

Select the following mode when no external telephone or telephone answering device is

connected:

• Fax Only mode (auto reception)

In this mode, the machine is used only as a fax machine and receives faxes automatically.

When using the machine with an external device

Select one of the following modes when the handset, external telephone or telephone answering

device is connected:

• FAX/TEL Manual mode (manual reception)

In this mode, you must answer calls with the handset, external telephone. If a call is a fax call,

you must start the fax reception manually.

• Fax Only mode (auto reception)

In this mode, the machine automatically answers all incoming calls in fax reception mode.

• FAX/TAD mode (auto reception)

In this mode, you can use the machine with an external telephone answering device.

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Receiving a Fax

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Switch Reception Mode], and then press the [OK] key.

5. Press the [ ], [ ], [ ], or [ ] key to select the desired reception mode, and then press the

[OK] key.

6. Press the [User Tools] key to return to the initial screen.

Receiving a fax in FAX/TEL Manual mode

• The procedure differs depending on whether [Operation] is set to [Easy Mode] or [Advanced

Mode] in [Fax Features].

• To receive faxes, be sure to first remove any originals loaded in the ADF.

1. Pick up the handset of the external telephone to answer the call.

A normal telephone call starts.

The sender can first phone you to tell you they are sending a fax.

2. When you hear a fax calling tone or no sound, press the [Facsimile] key.

3. Press the [Start] key.

If [Operation] is set to [Easy Mode], proceed to Step 6.

4. Press [RX].

5. Press the [Start] key.

6. Replace the handset.

• For details about [Operation], see page 137 "Fax Features Settings".

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6. Sending and Receiving a Fax

Receiving a fax in Fax Only mode

When the reception mode is set to Fax Only mode, the machine automatically answers all incoming

calls in fax reception mode.

• You can specify the number of times the machine rings before answering a call in the [Number of

Rings] setting under [Fax Features]. For [Number of Rings], see page 137 "Fax Features Settings".

• If you answer a call with the external telephone while the machine is ringing, a normal telephone

call starts. If you hear a fax calling tone or no sound, receive the fax manually. To receive the fax

manually, see page 121 "Receiving a fax in FAX/TEL Manual mode".

Receiving a fax in FAX/TAD mode

When the reception mode is set to FAX/TAD mode, the external telephone answering device answers

and records messages when the machine receives telephone calls. If the incoming call is a fax call, the

machine receives the fax automatically.

1. When there is an incoming call, the external telephone answering device rings.

If the external telephone answering device does not answer, the machine starts to receive the fax

automatically.

If you answer a call with the external telephone while the machine is ringing, a normal telephone

call starts. If you hear a fax calling tone, wait until "Receiving..." appears on the display. The

machine starts to receive faxes. If the message "Receiving..." does not appear, receive the fax

manually.

2. If the external telephone answering device answers, the machine monitors silence on the

line for 30 seconds (silence detection).

• If a fax calling tone or no sound is detected, the machine starts to receive the fax

automatically.

• If a voice is detected, a normal telephone call starts. The external telephone answering device

records messages.

• You can manually receive a fax during silence detection.

• Silence detection does not terminate for 30 seconds even if the external telephone answering

device goes on-hook, unless you press the [Clear/Stop] key and disconnect the call.

Forwarding or Storing Faxes in Memory

To prevent unauthorized users from seeing sensitive faxes, you can set the machine to forward received

faxes to a preset destination, or store them in memory without printing them out.

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Receiving a Fax

• This function is available for the Type 5 and 6 models only.

• The table below shows what happens after forwarding succeeds or fails depending on the

machine’s configuration.

Forwarding

Success

[Print Received File]

Automatic

Results

The machine prints out the fax and deletes it from

memory.

Success

Failure

Manual

Automatic

Manual

The machine stores the fax in memory for later manual

printing.

The machine prints out a forwarding failure report, prints

out the fax, and then deletes it from memory.

The machine prints out a forwarding failure report and

stores the fax in memory for later manual printing.

• If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a

paper jam, the fax will remain in memory. The remaining pages will start printing as soon as the

problem is resolved.

• The number of forwarding attempts and the attempt interval time can be specified using Web

Image Monitor. For details about the forwarding destination, forwarding trials and interval settings,

see page 169 "Configuring the System Settings".

Forwarding settings

To specify the forwarding conditions for received faxes, configure the machine as follows:

1. Press the [User Tools] key.

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6. Sending and Receiving a Fax

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Forward & Print], and then press the [OK] key.

To send e-mail notifications after faxes are forwarded, proceed to Step 6. If not, proceed to Step

6. Press the [ ] or [ ] key to select [Notify Forward Status], and then press the [OK] key.

7. Press the [ ] or [ ] key to select [On], and then press the [OK] key.

• [On]: Send an e-mail notification after forwarding. E-mail notification destination depends on

how the forwarding destination is configured.

• [Off]: An e-mail notification is not sent.

8. Press the [User Tools] key to return to the initial screen.

Specifying the forwarding destination using Web Image Monitor

1. Start the Web browser, and access the machine by entering its IP address.

2. Click [System Settings].

3. Click the [Fax] tab.

4. Specify the forwarding destination in [Forwarding Destination].

[E-mail Address]: Enter a destination e-mail address.

[Scan Destination]: Select a scan destination as a forwarding destination.

5. Click [OK].

6. Close the Web browser.

For details about using Web Image Monitor, see page 163 "Using Web Image Monitor".

Configuring the storing conditions

To specify the storing conditions for received faxes, configure the machine as follows:

1. Press the [User Tools] key.

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [Reception File Processing], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Print] or [Forward & Print], and then press the [OK] key.

6. Press the [ ] or [ ] key to select [Print Received File], and then press the [OK] key.

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Receiving a Fax

7. Press the [ ] or [ ] key to select [Automatic] or [Manual], and then press the [OK] key.

• [Automatic]: Automatically print out the received faxes and delete from memory.

• [Manual]: Store the received faxes in memory for later manual printing.

8. Press the [User Tools] key to return to the initial screen.

When the fax is successfully printed out, it will be deleted from memory.

If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a

paper jam, the fax will remain in memory. The remaining pages will start printing as soon as the

problem is resolved.

Printing Out Faxes Stored in Memory

This section explains how to print out received faxes stored in the machine's memory.

If the Power indicator flashes, there is a fax in machine's memory. Follow the procedure below to print

the fax.

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Reception Settings], and then press the [OK] key.

4. Press the [ ] or [ ] key to select [RX Store File], and then press the [OK] key.

5. Press the [ ] or [ ] key to select [Print Selected File], and then press the [OK] key.

6. Press the [ ] or [ ] key to select the print job, and then press the [OK] key.

7. Press [Yes].

8. Press the [User Tools] key to return to the initial screen.

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6. Sending and Receiving a Fax

Lists/Reports Related to Fax

The lists and reports related to the fax function are as follow:

• Fax Journal

Prints a fax transmission and reception journal for the last 100 jobs.

• TX Status Report

Prints out the latest Transmission result.

• TX/RX Standby File List

Prints a list of unsent fax jobs remaining in the machine's memory.

• Power Failure Report

Prints a report when the machine's power has been interrupted while sending or receiving a fax, or

images stored in the machine's memory have been lost due to the machine being turned off for a

prolonged period of time.

• Fax Speed Dial Dest. List

Prints a list of Speed Dial entries.

• Quick Dial Dest. List

Prints a list of scan and fax Quick Dial entries.

• Forward Failure Report

This report is printed if forwarding fails.

• For more information on Fax Journal and TX Status Report, see page 137 "Fax Features Settings".

• Repots will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the

tray before printing reports. For details about loading paper, see page 41 "Loading Paper".

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7. Configuring the Machine Using the

Control Panel

Basic Operation

There are two main ways to access the machine settings:

• Press the [User Tools] key to access the System or Network settings.

• Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings.

To check which category the function you want to configure belongs to, see page 129 "Menu

Chart".

1. If you want to configure the machine's system settings, press the [User Tools] key.

DCT845

Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy,

Scan, and Fax settings.

DCT879

2. Press the [ ] or [ ] key to select the settings you want to use.

If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested

to enter a password. Enter the four-digit password, and then press the [OK] key. For details about

the password, see [Admin. Tools Lock] on page 157 "Administrator Settings".

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7. Configuring the Machine Using the Control Panel

3. To confirm setting items and values displayed, press the [OK] key.

4. To go back to the previous item, press the [Escape] key.

• To return to the initial screen, press the [Escape] key the same amount of times as the number of

selected items, or press the [User Tools] key once.

• With Type 1 models, press the [ ] or [ ] key to access the Copy setting. To specify [Scan Settings],

insert the USB flash drive and select the settings using the [ ] or [ ] key.

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Menu Chart

This section lists the parameters included in each menu.

For details about configuring the machine using Web Image Monitor, see page 163 "Configuring the

Machine Using Utilities".

• Some items might not appear depending on the model type or machine's configuration.

• Some items can also be configured using Web Image Monitor.

Copier Features ([ ] [ ] key setting)

For details, see page 130 "Copier Features Settings"

Scan Settings ([ ] [ ] key setting)

For details, see page 133 "Scanner Features Settings"

Fax TX Settings ([ ] [ ] key setting)

For details, see page 135 "Fax Transmission Features Settings"

Fax Features ([User Tools] key setting)

For details, see page 137 "Fax Features Settings"

Address Book ([User Tools] key setting)

For details, see page 142 "Address Book Settings"

System Settings ([User Tools] key setting)

For details, see page 143 "System Settings"

Network Settings ([User Tools] key setting)

For details, see page 153 "Network Settings"

Print List/Report ([User Tools] key setting)

For details, see page 148 "Printing Lists/Reports"

Admin. Tools ([User Tools] key setting)

For details, see page 157 "Administrator Settings"

Printer Features ([User Tools] key setting)

For details, see page 150 "Printer Features Settings"

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7. Configuring the Machine Using the Control Panel

Copier Features Settings

Select Paper Tray

Select the paper tray used for copying.

Default: [Tray 1]

• Tray 1

• Bypass Tray

Sort

Configures the machine to sort the output pages into sets when making multiple copies of a multi-

page document (P1, P2, P1, P2...).

Default: [Off]

• On

• Off

Original Type

Specifies the content of originals, to optimize copy quality.

Default: [Mixed]

• Mixed

Select this when the original contains both text and photographs or pictures.

• Text

Select this when the original contains only text and no photographs or pictures.

• Photo

Select this when the original contains photographs or pictures. Use this mode for the following

types of original:

• Photographs

• Pages that are entirely or mainly photographs or pictures, such as magazine pages.

Density

Specifies the image density for photocopying.

Increase the level (black squares) to increase the density.

Default: The default setting is the middle of 5 adjustment levels.

Reduce/Enlarge

Specifies the percentage by which copies are enlarged or reduced.

Default: [100%]

(mainly Europe and Asia)

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Copier Features Settings

50%, 71% (A4->A5), 82% (B5J->A5), 93%, 100%, 122% (A5->B5J), 141% (A5->A4), 200%,

400%

(mainly North America)

50%, 65% LT->HLT, 78% LG->LT, 93%, 100%, 129% HLT->LT, 155% HLT->LG, 200%, 400%

• Zoom 25-400%

Duplex/Combine

Specifies combined copying. Select a copy mode according to your original and how you want

the copy outputs to appear. For more details, see page 65 "Making Combined/2-sided Copies".

Note that enabling combined copying automatically disables ID card copying.

Default: [Off]

• Off

• 1Sd 2Orig->Comb 2on1 1Sd

Copy will be made on 1 side, on which 2 pages of 1-sided original will be printed.

• Portrait

• Landscape

• 1Sd 4Orig->Comb 4on1 1Sd

Copy will be made on 1 side, on which 4 pages of 1-sided original will be printed.

• Portrait: L to R

• Portrait: T to B

• Landscape: L to R

• Landscape: T to B

• 1 Sided Orig->2 Sided Copy

Copies two 1-sided pages on one 2-sided page.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 1Sd 4Orig->Comb 2on1 2Sd

Copies four 1-sided pages on two 2-sided pages.

• Portrait: T to T

• Portrait: T to B

• Landscape: T to T

• Landscape: T to B

• 1Sd 8Orig->Comb 4on1 2Sd

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7. Configuring the Machine Using the Control Panel

Copies eight 1-sided pages on four 2-sided pages.

• Portrait: L to R, T to T

• Portrait: L to R, T to B

• Portrait: T to B, T to T

• Portrait: T to B, T to B

• Landscape: L to R, T to T

• Landscape: L to R, T to B

• Landscape: T to B, T to T

• Landscape: T to B, T to B

ID Card Settings

You can specify the ID Card Copy setting.

• ID Card Copy

If you set this to [On], the settings specified in [ID Card Settings] are applied to printed copies.

Default: [Off]

• On

• Off

• ID Card Center Line

Specify whether to draw a center line when making ID card copy.

Default: [Do not Print]

• Print

• Do not Print

• ID Card Size

You can change the ID card copy scanning size.

• mm

• inch

Default:

(mainly Europe and Asia)

Horiz: 54 mm

Vert: 86 mm

(mainly North America)

Horiz: 2.12 inch

Vert: 3.38 inch

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Scanner Features Settings

Scan Size

Specifies the scanning size according to the size of the original.

Default:

(mainly Europe and Asia)

[A4]

(mainly North America)

[8 1/2 × 11]

• 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, 16K, Custom Size

Scanning Mode

Specifies the scanning mode using the control panel.

Default: [B&W]

• B&W

The machine creates 1-bit black-and-white images. Images contain only black and white

colors.

• Color

The machine creates 8-bit color images. Images are full color.

• Gray Scale

The machine creates 8-bit black-and-white images. Images contain black and white, and

intermediate gray colors.

Max. E-mail Size

Specifies the maximum size of a file that can be sent by e-mail.

Default: [1 MB]

• 1 MB

• 2 MB

• 3 MB

• 4 MB

• 5 MB

• No Limit

Density

Specifies the image density for scanning originals.

Increase the level (black squares) to increase the density.

Default: The default setting is the middle of 5 adjustment levels.

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7. Configuring the Machine Using the Control Panel

Resolution

Specifies the resolution for scanning the original.

Default: [300 × 300dpi]

• 100 × 100dpi

• 150 × 150dpi

• 200 × 200dpi

• 300 × 300dpi

• 400 × 400dpi

• 600 × 600dpi

Compression (Color)

Specifies the color compression ratio for JPEG files. The lower the compression ratio, the higher the

quality but greater the file size.

Default: [Medium]

• Low

• Medium

• High

Limitless Scan

Sets the machine to request next originals when scanning with the exposure glass.

Default: [Off]

• Off

• On

File Type

Specifies whether to create a multi-page file containing all pages or separate single-page files

when scanning multiple pages.

Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the

file format is JPEG, a single-page file is created for each scanned page.

Default: [Multi-page]

• Multi-page

A multi-page file containing all pages is created.

• Single Page

A single-page file is created for each page.

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Fax Transmission Features Settings

Immediate TX

Sets the machine to send a fax immediately when the original is scanned.

Default: [Off]

• Off

Select this when using Memory Transmission.

• On

Select this when using Immediate Transmission.

• Next Fax Only

Select this when using Immediate Transmission for the next transmission only.

Resolution

Specifies the resolution to use for scanning originals.

Default: [Standard]

• Standard

Select this when the original is a printed or typewritten document with normal-sized

characters.

• Detail

Select this when the original is a document with small print.

• Photo

Select this when the original contains images such as photographs or shaded drawings.

Density

Specifies the image density to use for scanning originals.

Default: [Normal]

• Light

• Normal

• Dark

Pause Time

Specifies the length of pause time when a pause is inserted between the digits of a fax number.

Default: 3 seconds

• 1 to 15 seconds

Auto Redial

Sets the machine to redial the fax destination automatically when the line is busy or a transmission

error occurs, if the machine is in Memory Transmission mode. The number of redial attempts is

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7. Configuring the Machine Using the Control Panel

preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute

intervals.

Default: [On]

• Off

• On

Print Fax Header

Sets the machine to add a header to every fax you send. The header includes the current date and

time, user fax name and fax number of the machine, job ID, and page information.

Default: [On]

• Off

• On

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Fax Features Settings

Reception Settings

Specifies the settings for receiving a fax.

• Switch Reception Mode

Specifies the reception mode.

Default: [Fax Only]

• Fax Only

The machine automatically answers all incoming calls in fax reception mode.

• FAX/TEL(Mnl.)

The machine rings when it receives incoming calls. The machine receives faxes only

when you manually receive faxes.

• FAX/TAD

The machine receives faxes automatically when a fax call is received. Otherwise, the

connected telephone answering device answers the call.

• Auto Reduction

Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet

of paper.

Note that the machine only reduces the size down to 74%. If further reduction is required to fit

the fax on a single sheet, it will be printed on separate sheets without being reduced.

Default: [On]

(Default may be [Off] depending on the [Country] setting under [Admin. Tools].)

• Off

• On

• Number of Rings

Specifies the number of times the machine rings before it starts to receive faxes in Fax Only

mode.

Default: 3 times

• 3 to 5 times, in increments of 1

• RX Store File

You can print or delete received faxes.

• Print Selected File

You can select and print received faxes.

• Delete Selected File

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7. Configuring the Machine Using the Control Panel

You can select and delete received faxes.

• Delete All Files

• Reception File Processing

Sets the machine to store received faxes into memory for printing or forward them to a preset

destination.

Use Web Image Monitor to specify the forwarding destination (for details, see page 169

"Configuring the System Settings").

Default: [Print]

• Print

• Forward & Print

• Print Received File

Sets the machine to automatically print the faxes received into memory or store them for later

manual printing.

Default: [Automatic]

• Automatic

Automatically print out the received faxes and delete from memory.

• Manual

Store the received faxes in memory for manual printing.

• Notify Forward Status

Sets the machine to send e-mail notifications after faxes are forwarded. The e-mail notification

destination depends on how the forwarding destination is configured using Web Image

Monitor (for details, see page 169 "Configuring the System Settings").

Default: [Off]

• On

• Off

Delete TX Standby File

Deletes unsent fax jobs remaining in the machine's memory. The machine can store up to 5 unsent

fax jobs.

This function is only performed when selected.

• Delete Selected File

To delete a fax job, select the desired job, and then select [Yes]. Selecting [No] exits to the

previous level of the menu tree without deleting the fax job.

• Delete All Files

To delete the fax jobs, select [Yes]. Selecting [No] exits to the previous level of the menu tree

without deleting the fax job.

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Fax Features Settings

Communication Settings

• ECM Transmission

Sets the machine to automatically resend parts of the data that are lost during transmission.

Default: [On]

• Off

• On

• ECM Reception

Sets the machine to automatically receive parts of the data that are lost during reception.

Default: [On]

• Off

• On

• Dial Tone Detect

Sets the machine to detect a dial tone before the machine begins to dial the destination

automatically.

Default: [Detect]

(Default may be [Not Detect] depending on the [Country] setting under [Admin. Tools].)

• Detect

• Not Detect

• Transmission Speed

Specifies the transmission speed for the fax modem.

Default: [33.6 Kbps]

• 33.6 Kbps

• 14.4 Kbps

• 9.6 Kbps

• 7.2 Kbps

• 4.8 Kbps

• 2.4 Kbps

• Reception Speed

Specifies the reception speed for the fax modem.

Default: [33.6 Kbps]

• 33.6 Kbps

• 14.4 Kbps

• 9.6 Kbps

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7. Configuring the Machine Using the Control Panel

• 7.2 Kbps

• 4.8 Kbps

• 2.4 Kbps

Report Print Settings

• Print TX Status Report

Sets the machine to print a transmission report automatically after a fax transmission.

When the machine is in Immediate Transmission mode, the image of the original will not be

reproduced on the report, even if [Error Only (Image Attached)] or [Every TX (Image

Attached)] is selected.

Note that if a memory error occurs for PC FAX transmission, a transmission report will always

be printed regardless of this setting.

Default: [Error Only (Image Attached)]

• Error Only

Prints a report when a transmission error occurs.

• Error Only (Image Attached)

Prints a report with an image of the original when transmission error occurs.

• Every TX

Prints a report for every fax transmission.

• Every TX (Image Attached)

Prints a report with an image of the original for every fax transmission.

• Do not Print

• Print Fax Journal

Sets the machine to print a fax journal automatically for every 50 fax jobs (both sent and

received).

Default: [Auto Print]

• Auto Print

• Do not Auto Print

Operation

You can simplify the procedure for sending and receiving faxes by disabling the use of the

exposure glass. If originals are loaded in the ADF, you can fax them using the ADF in either mode

by pressing the [Start] key.

Default: [Advanced Mode]

• Easy Mode

If you select [Easy Mode], you can receive faxes by pressing the [Start] key. The exposure

glass cannot be used in this mode.

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Fax Features Settings

• Advanced Mode

If you select [Advanced Mode], you can specify whether to send or receive faxes after

pressing the [Start] key.

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7. Configuring the Machine Using the Control Panel

Address Book Settings

Quick Dial Dest.

Specifies the fax number and name for Quick Dial entries. You can register up to 8 Quick Dial

entries.

• No.

Specifies the Quick Dial number.

• Fax No.

Specifies the fax number for Quick Dial entries. The fax number can contain up to 40

characters, including 0 to 9, pause, " ", " ", and space.

• Name

Specifies the name for Quick Dial entries. The name can contain up to 20 characters.

Fax Speed Dial Dest.

Specifies the fax number and name for Speed Dial entries. You can register up to 100 Speed Dial

entries.

• No.

Specifies the Speed Dial number.

• Fax No.

Specifies the fax number for Speed Dial entries. The fax number can contain up to 40

characters, including 0 to 9, pause, " ", " ", and space.

• Name

Specifies the name for Speed Dial entries. The name can contain up to 20 characters.

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System Settings

Adjust Sound Volume

Specifies the volume of the sounds produced by the machine.

Default: [Low] for [Panel Key Sound], and [Middle] for other parameters.

• Panel Key Sound

Specifies the volume of the beep that sounds when a key is pressed.

• Off

• Low

• Middle

• High

• On Hook Mode

Specifies the volume of the sound from the speaker during on hook mode.

• Off

• Low

• Middle

• High

• Job End Tone

Specifies the volume of the beep that sounds when a job is complete.

• Off

• Low

• Middle

• High

• Job Error Tone

Specifies the volume of the beep that sounds when a fax transmission error occurs.

• Off

• Low

• Middle

• High

• Alarm Volume

Specifies the volume of the alarm that sounds when an operation error occurs.

• Off

• Low

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7. Configuring the Machine Using the Control Panel

• Middle

• High

Tray Paper Settings

Paper Size: Tray 1

Specifies the paper size for Tray 1.

Default:

(mainly Europe and Asia)

[A4]

(mainly North America)

[8 / × 11]

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2,

16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Size

Paper Size: Bypass Tray

Specifies the paper size for bypass tray.

Default:

(mainly Europe and Asia)

[A4]

(mainly North America)

[8 / × 11]

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2,

16K (197 × 273), 16K (195 × 270), 16K (184 × 260), Custom Size

Paper Type: Tray 1

Specifies the paper type for Tray 1.

Default: [Plain Paper]

• Plain Paper, Recycled Paper, Thick Paper, Thin Paper

Paper Type: Bypass Tray

Specifies the paper type for bypass tray.

Default: [Plain Paper]

• Plain Paper, Recycled Paper, Thick Paper, Thin Paper

Size Mismatch Detection

Sets the machine to report an error if the paper size does not match the print job's settings.

Default: [Off]

• Off

• On

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System Settings

I/O Timeout

• USB

Specifies how many seconds the machine waits for print data, if the data is interrupted while it

is being sent from the computer via USB. If the machine does not receive any more data within

the time specified here, the machine only prints the data it has received. If printing is frequently

interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Network

Specifies how many seconds the machine waits for print data, if the data is interrupted while it

is being sent from the computer via network. If the machine does not receive any more data

within the time specified here, the machine only prints the data it has received. If printing is

frequently interrupted by data from other ports, increase the timeout period.

Default: [60 sec.]

• 15 sec.

• 60 sec.

• 300 sec.

• Fixed USB Port

Specifies whether the same printer/PC FAX driver can be used for multiple machines or not

under USB connection.

Default: [Off]

• Off

You must install the printer/PC FAX driver separately for individual machines, because

the machine other than the original will be recognized as a new device upon USB

connection.

• On

The same printer/PC FAX driver you have installed in your computer can be used with

any machine other than the one originally used for installation, if the machine is of the

same model.

Auto Continue

Sets the machine to ignore an error with paper size and continue printing. The printing stops

temporarily when an error is detected, and restarts automatically after about ten seconds using the

settings made on the control panel. However, if the size of paper specified on the control panel

and that of the paper loaded in the paper tray or the paper size specified for the print job do not

match when printing restarts, it may cause a paper jam.

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7. Configuring the Machine Using the Control Panel

Default: [Off]

• Off

• On

Toner Saving

Sets the machine to print using a reduced amount of toner (for prints made by the copier function

only).

Default: [Off]

• Off

• On

Toner End Option

This setting is used to monitor the toner level.

Default: [Stop Printing]

• Stop Printing

Monitoring the toner level is enabled. The remaining toner level can be checked in the control

panel and on the Web Image Monitor.

• Continue Printing

The machine no longer monitors the toner level. Even when the toner runs out, printing will

continue and no messages will be displayed.

Supplies Status

• Print Cart.

Displays information about consumables. This information is displayed only if [Toner End

Option] has been set to [Stop Printing].

If [Toner End Option] is set to [Continue Printing], "**" is displayed instead of the indicator

above.

Printer Registration

Adjusts the position of the input tray. Adjust the value by using the [ ] or [ ] key.

To check the registration, print a test page.

Default: [0]

• Horiz: Tray 1 (-6 to +6 mm, in 1 mm increments)

• Vert: Tray 1 (-6 to +6 mm, in 1 mm increments)

• Horiz: Bypass Tray (-6 to +6 mm, in 1 mm increments)

• Vert: Bypass Tray (-6 to +6 mm, in 1 mm increments)

Low Humidity Mode

When the machine is used in a low humidity environment, black stripes with a few millimeters width

may appear. Selecting [On] should prevent such black stripes from appearing.

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System Settings

Default: [Off]

• On

• Off

Image Density

Adjusts the density of printing.

Default: 0

• -3 to +3

Fusing Unit Amelrtn.Mode

If the toner is not transferred properly, causing the paper to be stained, select [On] to improve

transferability.

Default: [Off]

• Off

• On

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7. Configuring the Machine Using the Control Panel

Printing Lists/Reports

Printing the Configuration Page

1. Press the [User Tools] key.

DCT845

2. Press the [ ] or [ ] key to select [Print List/Report], and then press the [OK] key.

3. Press the [ ] or [ ] key to select [Configuration Page], and then press the [OK] key.

4. Press [Yes] in the confirmation screen.

Types of Lists/Reports

• Reports will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the

tray before printing reports.

Configuration Page

Prints general information and the current configurations of the machine.

You can check the firmware version on the configuration page.

By updating the firmware, you can resolve problems or add a number of new functions. For details

about updating the firmware, see the Firmware Update Guide.

You can download the Firmware Update Guide from our Web site.

Fax Journal

Prints a fax transmission and reception journal for the last 50 jobs.

TX/RX Standby File List

Prints a list of fax jobs remaining in the machine's memory to be printed, sent, or forwarded.

Quick Dial Dest. List

Prints a list of scan and fax Quick Dial entries.

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Printing Lists/Reports

Fax Speed Dial Dest. List

Prints a list of Speed Dial entries.

• Sort by Speed Dial No.

Prints the list with the entries sorted by Speed Dial registration number.

• Sort by Name

Prints the list with the entries sorted by name.

Scanner Dest. List

Prints a list of scan destinations.

Scanner Journal

Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder

transmissions.

Maintenance Page

Prints the maintenance page.

Test Page

Checks the results of print position adjustment.

This setting is only available with Type 1 and 4 models.

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7. Configuring the Machine Using the Control Panel

Printer Features Settings

List/Test Print

Prints lists showing configurations on the machine.

• Config. Page

Prints general information and the current configurations of the machine.

• Menu List

Prints the machine's function menus.

• Test Page

Prints a test page for checking the single-sided printing condition. The test page contains

network settings.

• PCL Font List

Prints installed PCL font list.

System

• Copies

Sets the machine to print the specified number of sets.

This setting is disabled if the number of pages to print is specified by the printer driver.

Default: 1

• 1 to 999

• Sub Paper Size

Sets the machine to print onto paper of another size if the specified paper is not loaded in any

tray. Alternative sizes are preset to A4 and Letter.

Default: [Auto]

• Auto

• Off

• Default Page Size

Specifies the paper size to be used when the paper size is not specified in the print job.

Default:

(mainly Europe and Asia)

[A4]

(mainly North America)

[8 1/2 × 11]

• A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2,

7 1/4 × 10 1/2, 16K (197 × 273), 16K (195 × 270), 16K (184 × 260)

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Printer Features Settings

• Blank Page Print

Sets the machine to print blank pages.

When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if

you select [Off].

Note that this setting has lower priority than the printer driver's blank page setting.

Default: [On]

• On

• Off

• Print Error Report

Sets the machine to print an error page when the machine detects a printer or memory error.

Default: [Off]

• On

• Off

PCL Menu

Specifies conditions when using PCL for printing.

• Orientation

Specifies the page orientation.

Default: [Portrait]

• Portrait

• Landscape

• Form Lines

Specifies the number of lines per page between 5 and 128.

Default:

(mainly Europe and Asia)

[64]

(mainly North America)

[60]

• Font Number

Specifies the ID of the default font you want to use between 0 and 89.

Default: 0

• Point Size

Specifies the point size you want to use for the default font between 4.00 and 999.75 in 0.25

increments.

Default: 12.00 points

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7. Configuring the Machine Using the Control Panel

• Font Pitch

Specifies the number of characters per inch you want to use for the default font between 0.44

and 99.99 in 0.01 increments.

This setting is effective only for fixed-space fonts.

Default: 10.00 pitch

• Symbol Set

Specifies the character set for the default font. The following sets are available:

Default: [PC-8]

• Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852,

PC-858, PC8-TK, Win L1, Win L2, Win L5, Desktop, PS Text, VN Intl, VN US, MS Publ,

Math-8, PS Math, VN Math, Pifont, Legal, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO

21, ISO 60, ISO 69, Win 3.0, MC Text, ISO L6, ISO L9, PC-775, PC-1004, Win

Baltic

• Courier Font

Specifies a courier-type font.

Default: [Regular]

• Regular

• Dark

• Ext. A4 Width

Sets the machine to extend the width of the printable area of A4 size paper, reducing side

margin width.

Default: [Off]

• On

• Off

• Append CR to LF

Sets the machine to append a CR code to each LF code to print text data clearly.

Default: [Off]

• On

• Off

• Resolution

Specifies the print resolution in dots per inch.

Default: [600 × 600 dpi]

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Network Settings

• Depending on the settings you change, the machine might need to be restarted.

Ethernet

• MAC Address

Displays the machine's MAC address.

• Ethernet Speed

Displays the current Ethernet speed setting.

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

• Ethernet Unavailable

Appears when a network cable is not connected.

• Set Ethernet Speed

Specifies the speed for Ethernet communication. Select a speed that matches your network

environment.

For most networks, the default setting is the optimum setting.

Default: [Auto Select]

• Auto Select

• 100Mbps Full Duplex

• 100Mbps Half Duplex

• 10Mbps Full Duplex

• 10Mbps Half Duplex

Wi-Fi

• Wi-Fi Enable

Select whether to enable or disable Wireless LAN.

Default: [Enable]

• Disable

• Enable

If [Disable] is set, [Wi-Fi Key], [Wi-Fi Status], [MAC Address], [Current Connection], and

[Setup Wizard] are not displayed.

• Wi-Fi Key

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7. Configuring the Machine Using the Control Panel

Select the mode that appears if the [Wi-Fi] key is pressed.

Default: [Infrastructure Mode]

• Infrastructure Mode

• Ad-Hoc Mode

• Wi-Fi Status

Displays the current connection status.

• MAC Address

Displays the machine's MAC address.

• Current Connection

Displays detailed information about the connection, such as the SSID and the wireless signal

strength.

• Setup Wizard

Displays the procedure for manually connecting to a wireless LAN. It leads you step-by-step

through configuring the settings for connecting with a wireless LAN.

IPv4 Configuration

• DHCP

Sets the machine to receive its IPv4 address, subnet mask, and default gateway address

automatically from a DHCP server.

Default: [Active]

• Inactive

• Active

• IP Address

Specifies the machine's IPv4 address when DHCP is not used.

Use this menu to check the current IP address when DHCP is used.

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Subnet Mask

Specifies the machine's subnet mask when DHCP is not used.

Use this menu to check the current subnet mask when DHCP is used.

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• Gateway Address

Specifies the machine's default gateway address when DHCP is not used.

Use this menu to check the current default gateway address when DHCP is used.

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Network Settings

Default: XXX.XXX.XXX.XXX

The numbers represented by "X" vary according to your network environment.

• IP Address Method

Displays the IP address acquisition method.

• IP Not Ready

• DHCP

• Auto IP

• Manual Config.

• Default IP

IPv6 Configuration

• IPv6

Select whether to enable or disable IPv6.

Default: [Active]

• Active

• Inactive

• DHCP

Sets the machine to receive its IPv6 address from a DHCP server.

Default: [Inactive]

• Active

• Inactive

• IP Address (DHCP)

Displays the IPv6 address obtained from a DHCP server.

• Manual Config. Address

Specifies the machine's IPv6 address when DHCP is not used. Can contain up to 39

characters.

For details about entering characters, see page 99 "Entering Characters".

• Prefix Length

Specifies the prefix length, using a value between 0 and 128.

• Gateway Address

Specifies the IPv6 address of the default gateway. Can contain up to 39 characters.

For details about entering characters, see page 99 "Entering Characters".

• Stateless Address

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7. Configuring the Machine Using the Control Panel

Displays the IPv6 stateless addresses obtained from a Router Advertisement.

• Stateless Address 1

• Stateless Address 2

• Stateless Address 3

• Stateless Address 4

• Link-local Address

Displays the IPv6 link local address.

• Contact your network administrator for information about the network configuration.

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Administrator Settings

Set Date/Time

Sets the date and time of the machine’s internal clock.

• Set Date

Specifies the date of the machine’s internal clock.

Only dates that correspond with the year and month can be set. Incompatible dates will be

refused.

Default

Date format:

(mainly Europe and Asia) [Day/Month/Year],

(mainly

North America) [Year/Month/Day]

• Date format: Month/Day/Year, Day/Month/Year, or Year/Month/Day

Year: 2000 to 2099

Month: 1 to 12

Day: 1 to 31

• Set Time

Sets the time of the machine's internal clock.

Default

Time format:

(mainly Europe and Asia) [24-hour Format],

(mainly

North America) [12-hour Format]

• Time format: 12-hour Format, 24-hour Format

AM/PM stamp: AM, PM (for 12-hour Format)

Hour: 0 to 23 (for 24-hour Format), or 1 to 12 (for 12-hour Format)

Minute: 0 to 59

Program Fax Information

Specifies the fax name and fax number of the machine.

• Number:

Specifies the fax number of the machine using up to 20 characters, including 0 to 9, space,

and "+".

• Name:

Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols.

Dial/Push Phone

Specifies the line type of the telephone line.

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7. Configuring the Machine Using the Control Panel

To configure this setting, contact your telephone company and select the setting based on your

telephone line. Selecting a wrong setting may cause failures in fax transmissions.

[Dial Phone (20PPS)] may not appear depending on the country setting of the machine.

Default: [Push Phone]

• Push Phone

• Dial Phone (10PPS)

• Dial Phone (20PPS)

PSTN / PBX

Sets the machine to connect to the public switched telephone network (PSTN) or a private branch

exchange (PBX).

Default: [PSTN]

• PSTN

• PBX

PBX Access Number

Specifies the dial number to access the outside line when the machine is connected to a PBX.

Make sure that this setting matches the setting of your PBX. Otherwise, you may not be able to send

faxes to outside destinations.

Default: 9

• 0 to 999

Function Priority

Specifies the mode that is activated when the power is turned on, or if the time specified for [System

Auto Reset Timer] elapses without activity while the initial screen of the current mode is displayed.

Default: [Copier]

• Copier

• Facsimile

• Scanner

System Auto Reset Timer

Sets the machine to return to the mode specified in [Function Priority].

This setting is also applied to the timeout for copying the next document while ID card copy.

Default: [On] (1 min.)

• On (30 sec., 1 min., 2 min., 3 min., 5 min., 10 min.)

• Off

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Administrator Settings

Energy Saver Mode

Sets the machine to enter Energy Saver mode, Energy Saver mode 1 or Energy Saver mode 2, to

reduce power consumption. The machine recovers from Energy Saver mode when it receives a

print job, prints a received fax, or when any key is pressed.

• EnergySaverMode 1

The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds.

It takes less time to recover from Energy Saver mode 1 than from power-off state or Energy

Saver mode 2, but power consumption is higher in Energy Saver mode 1 than in Energy

Saver mode 2.

Default: [Off]

• Off

• On (30 seconds)

• EnergySaverMode 2

The machine enters Energy Saver mode 2 after the period of time specified for this setting is

passed. The machine consumes less power in Energy Saver mode 2 than in Energy Saver

mode 1, but it takes longer to recover from Energy Saver mode 2 than from Energy Saver

mode 1.

• Europe

Default: [1 minute]

The time can be set from 1 to 30 minutes.

• Countries other than European countries

Default: [On] (1 minute)

• On (1 to 240 minutes, in 1 minute increments)

• Off

Language

Specifies the language used on the screen and in reports.

Area (Europe only)

By selecting the area in which the machine is being used, you can narrow down the choice of

display language and other settings.

You can also specify this setting during the initial setup after turning the power on for the first time.

Default: [Europe]

• Europe

• Asia

• Oceania

• Americas

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7. Configuring the Machine Using the Control Panel

• Africa

Country

Selects the country in which the machine is used. The country you specify determines the time and

date display format and the default values of the fax transmission-related settings.

Make sure to select the country code correctly. Selecting a wrong country may cause failures in fax

transmissions.

The default value for this setting is the country code you have specified during the Initial Setup,

which is required after turning on the machine for the first time.

Reset Settings

Be sure not to clear the settings by mistake.

• Reset All Settings

Resets the machine's settings to their defaults except the following: language for the screen,

country setting, network settings, and fax Quick Dial/Speed Dial destinations.

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the settings.

• Reset Network Settings

Resets the network settings to their defaults.

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the settings.

• Clear Address Book

Clears the fax Quick Dial/Speed Dial destinations.

Press [Yes] to execute. Press [No] to exit to the previous level of the menu tree without clearing

the destinations.

Shortcut to Function

Assigns one of the following functions to the [Shortcut to Func.] key on the control panel.

Default: [ID Card Copy Mode]

• ID Card Copy Mode

Press the key to switch to the ID card copy mode.

• Fax Immediate TX

Press the key to switch to the [Immediate TX] menu.

• Select Scanner Dest.

Press the key to switch to the scanner destination selection menu.

Admin. Tools Lock

Specifies a four-digit password for accessing the [Address Book], [Network Settings], and [Admin.

Tools] menus.

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Administrator Settings

Do not forget this password.

• On (0000 to 9999)

• Off

IPsec

Selects whether to enable or disable IPsec.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Inactive]

• Active

• Inactive

Fax Number Confirmation

Sets the machine to require a fax number to be entered twice when specifying a destination

manually.

When this function is enabled, you cannot use the On Hook Dial function.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Off]

• On

• Off

Save Scn Data to USB

Specify whether to enable or disable Scan to USB.

This function appears only when a password is specified under [Admin. Tools Lock].

Default: [Active]

• Active

• Inactive

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7. Configuring the Machine Using the Control Panel

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8. Configuring the Machine Using

Utilities

Using Web Image Monitor

• To operate the machine via Web Image Monitor, you must first configure the machine's TCP/IP or

wireless LAN settings. For details, see page 153 "Network Settings" or see page 176

"Configuring the Network Settings".

• Some items might not appear, depending on the model type you are using.

• Some items can also be configured using the control panel.

Available operations

The following operations can be performed remotely using Web Image Monitor on a computer:

• Displaying the machine’s status or settings

• Configuring the machine's settings

• Registering the scan and fax destinations

• Configuring the network settings

• Configuring the IPsec settings

• Printing reports

• Setting the administrator password and e-mail address

• Resetting the machine's configuration to the factory default

• Creating backup files of the machine's configuration

• Restoring the machine's configuration from backup files

• Configuring the machine's date and time

• Configuring the machine's Energy Saver mode setting

Supported Web browsers

• Internet Explorer 6 – 11

• Firefox 3.0 – 23

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8. Configuring the Machine Using Utilities

Displaying Top Page

When you access the machine using Web Image Monitor, the top page appears in your browser's

window.

1. Launch the Web browser.

2. In the Web browser's address bar, enter "http://(machine’s IP address)/" to access the

machine.

If a DNS or WINS server is used and the machine’s host name has been specified, you can enter

the host name instead of the IP address.

The top page of Web Image Monitor appears.

Top page

Every Web Image Monitor page is divided into the following areas:

DCT841

1. Menu area

Clicking a menu shows its contents in the main area.

2. Tab area

Contains tabs for switching between information and settings you want to see or configure.

3. FAQs/Knowledge Base

Provides answers to frequently asked questions and other useful information about using this

machine.

An internet connection is required to view this information.

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Displaying Top Page

4. Main area

Displays the contents of the item selected in the menu area.

Information in the main area is not automatically updated. Click [Refresh] at the upper-right in

the main area to update the information. Click the Web browser's [Refresh] button to refresh

the entire browser screen.

• If you use an older version of a supported Web browser or the Web browser has JavaScript and

cookies disabled, display and operation problems may occur.

• If you are using a proxy server, configure the Web browser settings as necessary. For details about

the settings, contact your network administrator.

• The previous page may not appear even if the back button of the Web browser is clicked. If this

happens, click the refresh button of the Web browser.

• The FAQs (Frequently Asked Questions)/Knowledge Base are not available in certain languages.

Changing the Interface Language

Select the desired interface language from the [Language] list.

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8. Configuring the Machine Using Utilities

Checking the System Information

Click [Home] to display the main page of Web Image Monitor. You can check the current system

information on this page.

This page contains three tabs: [Status], [Counter], and [Machine Information].

Status Tab

Item

Model Name

Location

Description

Shows the name of the machine.

Shows the location of the machine as registered on the [SNMP] page.

Contact

Shows the contact information of the machine as registered on the [SNMP]

page.

Host Name

Shows the host name specified in [Host Name] on the [DNS] page.

Shows the current messages on the machine's display.

Device Status

Status

Item

Description

Print Cartridge

Displays the remaining toner level.

Paper Tray

Item

Description

Tray 1

Shows the current state and paper size/type setting of Tray 1.

Shows the current state and paper size/type setting of the bypass tray.

Bypass Tray

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Checking the System Information

Counter Tab

Page Counter

Item

Description

Printer

Shows the following for pages printed using the printer function:

• Total number of pages printed using the printer function, and lists/

reports printed from the [List/Test Print] menu under [Printer Features]

• Number of color pages (always shows 0)

• Number of black-and-white pages printed using the printer function

Scanner

Copier

Fax

Shows the following for pages scanned using the scanner function:

• Total number of pages

• Number of color pages

• Number of black-and-white pages

Shows the following for pages printed using the copier function:

• Total number of pages

• Number of color pages (always shows 0)

• Number of black-and-white pages

Shows the following for telephone line faxes:

• Total number of pages sent and received

• Number of pages sent

• Number of pages received

Print Counter

Item

Description

Page Total

Shows the total number of all prints from the machine:

• Pages printed using the printer, copy, and fax functions

• Lists/Reports printed from the [Print List/Report] menu

• Lists/Reports printed from the [List/Test Print] menu under [Printer

Features]

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8. Configuring the Machine Using Utilities

Machine Information Tab

Machine Information

Item

Description

Firmware Version

Engine FW Version

Machine ID

Shows the version of firmware installed on the machine.

Shows the version of firmware for the machine engine.

Shows the identification number of the machine.

Shows that a fax card is installed.

Fax Card

Total Memory

Shows the total memory installed on the machine.

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Configuring the System Settings

Click [System Settings] to display the page for configuring the system settings.

This page contains the following tabs: [Sound Volume Adjustment], [Tray Paper Settings], [Copier],

[Fax], [Toner Management], [Interface] and [Shortcut to Function].

Sound Volume Adjustment Tab

Sound Volume Adjustment

Item

Description

Panel Key Sound

Select the volume of the beep that sounds when a key is pressed from [Off],

[Low], [Middle], or [High].

On Hook Mode

Job End Tone

Job Error Tone

Alarm Volume

Select the volume of the sound from the speaker during on hook mode from

[Off], [Low], [Middle], or [High].

Select the volume of the beep that sounds when a job is complete from

[Off], [Low], [Middle], or [High].

Select the volume of the beep that sounds when a fax transmission error

occurs from [Off], [Low], [Middle], or [High].

Select the volume of the alarm that sounds when an operation error occurs

from [Off], [Low], [Middle], or [High].

Tray Paper Settings Tab

Tray 1

Item

Description

Paper Size

Paper Type

Select the paper size for Tray 1 from the following:

A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7

1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 ×

260mm), Custom Size

Select the paper type for Tray 1 from the following:

Plain Paper, Recycled Paper, Thick Paper (100 to 130g/m ), Thin Paper

(52 to 64g/m )

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8. Configuring the Machine Using Utilities

Bypass Tray

Item

Description

Paper Size

Select the paper size for the bypass tray from the following:

A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7

1/4 × 10 1/2, 16K (197 × 273mm), 16K (195 × 270mm), 16K (184 ×

260mm), Custom Size

Paper Type

Select the paper type for the bypass tray from the following:

Plain Paper, Recycled Paper, Thick Paper (100 to 130g/m ), Thin Paper

(52 to 64g/m )

Size mismatch detection

Item

Description

Size mismatch

detection

Select whether to set the machine to report an error if the paper size does

not match the print job's settings.

Copier Tab

Select Paper

Item

Description

Select Paper

Select the paper tray used for copying.

Separation Line

Item

Description

Separation Line

Specify whether to print a line in the middle of the printed paper when

making ID card copy or combined copy.

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Configuring the System Settings

Fax Tab

Fax Number Confirmation

Item

Description

Fax Number

Confirmation

Enable this setting to configure the machine to require a fax number to be

entered twice when specifying a destination manually.

This setting appears only when the administrator password is set in the

[Administrator] page.

Fax Received File Processing

Item

Description

Received File

Processing

Select whether received faxes are stored into the machine's memory for

printing or forwarded to a destination specified for [Forwarding

Destination].

Print Automatically

Select whether the faxes received into the machine's memory are printed

automatically or stored for later manual printing.

Notify Forward Status

Select whether e-mail notifications are sent after forwarding faxes or not.

Email notification destination depends on how [Forwarding Destination] is

specified:

• If specified with [E-mail Address]: the notification will be sent to the

administrator e-mail address specified in [Administrator E-mail

Address] in the [Administrator] page.

• If specified with [Scan Destination]: the notification will be sent to the

notification destination specified for the selected scan destination.

Note that if a destination e-mail address is not specified, no notification will

be sent even if this setting is enabled.

Forwarding Destination Specifies the forwarding destination.

• [E-mail Address]: Enter a destination e-mail address. Can contain up

to 64 characters.

• [Scan Destination]: Select a scan destination as a forwarding

destination.

Number of Trials of

Forwarding (time)

Specifies how many times the machine attempts to forward a fax (1 to 255

times).

Interval of Forwarding

Trial (min.)

Specifies how many minutes the machine waits between forwarding

attempts (1 to 255 minutes).

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8. Configuring the Machine Using Utilities

Toner Management Tab

Toner Saving

Item

Description

Toner Saving

Enable this setting to print using a reduced amount of toner when printing

out copies.

Supply End Option

Item

Description

Supply End Option

This setting is used to monitor the toner level.

• Stop Printing

Monitoring the toner level is enabled. The remaining toner level can

be checked in the control panel and on the Web Image Monitor.

• Continue Printing

The machine no longer monitors the toner level. Even when the toner

runs out, printing will continue and no messages will be displayed.

Interface Tab

Interface

Item

Description

Fixed USB Port

Specifies whether the same printer/PC FAX driver can be used for multiple

machines or not under USB connection.

If this setting is enabled, the same printer/PC FAX driver you have installed

in your computer can be used with any machine other than the one

originally used for installation, if the machine is of the same model.

If disabled, you must install the printer/PC FAX driver separately for

individual machines, because the machine other than the original will be

recognized as a new device upon USB connection.

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Configuring the System Settings

Shortcut to Function Tab

Shortcut to Function

Item

Description

Shortcut to Function

Settings

Assigns one of the following functions to the [Shortcut to Func.] key on the

control panel.

• [ID Card Copy Mode]

• [Fax Immediate TX]

• [Select Scanner Destination]

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8. Configuring the Machine Using Utilities

Registering Destinations

Scan and fax destinations can be registered using Web Image Monitor.

Up to 100 scan destinations and 108 fax destinations (8 Quick Dial and 100 Speed Dial destinations)

can be registered. See the scan and fax sections for more information on registering destinations.

• For details about registering scan destinations, see page 76 "Registering Scan Destinations".

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Configuring the Fax Received File

You can print or delete received faxes.

• Print Selected File

You can select and print received faxes.

• Delete Selected File

You can select and delete received faxes.

• Delete All Files

You can delete all received faxes.

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8. Configuring the Machine Using Utilities

Configuring the Network Settings

Click [Network Settings] to display the page for configuring the network settings.

This page contains the following tabs: [Network Status], [IPv6 Configuration], [Network Application],

[DNS], [Auto E-mail Notification], [SNMP], [SMTP], [POP3], and [Wireless].

• Depending on the settings you change, the machine might need to be restarted.

• Depending on the model you are using, some items might not appear.

Network Status Tab

General Status

Item

Description

Ethernet Speed

IPP Printer Name

Network Version

Shows the type and speed of the network connection.

Shows the name used to identify the machine on the network.

Shows the version of the machine's network module (a part of the machine

firmware).

Ethernet MAC Address Shows the Ethernet MAC address of the machine.

Active Interface

Shows the active communication method.

TCP/IP Status

Item

Description

DHCP

Select whether the machine should receive a dynamic IPv4 address

automatically using DHCP. To use DHCP, select [Active]. When enabled,

the items below cannot be configured.

IP Address

Subnet Mask

Gateway

Enter the IPv4 address for the machine.

Enter the subnet mask of the network.

Enter the IPv4 address of the network gateway.

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Configuring the Network Settings

IPv6 Configuration Tab

IPv6

Item

Description

IPv6

Select whether to enable or disable IPv6. You cannot disable IPv6 using

Web Image Monitor if the machine is currently in use in an IPv6

environment.

In this case, use the control panel to disable [IPv6] under network settings.

When disabled, [DHCP], [Manual Configuration Address], [Prefix Length],

and [Gateway Address] below cannot be configured.

IPv6 Address

Item

Description

DHCP

Select whether or not the machine obtains its IPv6 address from a DHCP

server.

IP Address (DHCP)

Displays the IPv6 address obtained from the DHCP server when [DHCP] is

set to [Active].

Stateless Address

Gateway Address

Link-local Address

Displays up to four stateless auto addresses.

Displays the machine's default gateway address.

Displays the link local address of the machine. The link local address is an

address that is valid only inside the local network (local segment).

Manual Configuration

Address

Enter the machine's IPv6 address. Can contain up to 39 characters.

Prefix Length

Enter the prefix length, using a value between 0 and 128.

Gateway Address

Enter the default gateway's IPv6 address. Can contain up to 39 characters.

Network Application Tab

Scanner Send Setting

Item

Description

E-mail

Select to enable the Scan to E-mail feature.

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8. Configuring the Machine Using Utilities

Item

Description

Max. E-mail Size

Select the maximum size of scan files that can be attached to an e-mail

message (1 to 5 MB, or no limit).

FTP

Select to enable the Scan to FTP feature.

Select to enable the Scan to Folder feature.

Folder

Network Print Setting

Item

Description

IPP

Select to enable network printing using Internet Print Protocol (via TCP port

631/80).

FTP

Select to enable network printing using an embedded FTP server in the

machine (via TCP port 20/21).

RAW

Select to enable network raw printing.

Port No.

Enter the TCP port number to use for raw printing. The valid range is 1024

to 65535, except 53550 and 49999 (default is 9100).

LPR

Select to enable network printing using LPR/LPD (via TCP port 515).

mDNS Setting

Item

Description

mDNS

Select to enable Multicast DNS (via UDP port 5353). If disabled, the item

below cannot be configured.

Printer Name

Enter the name of the machine. Can contain up to 32 characters.

DNS Tab

DNS

Item

Description

DNS Method

Select whether to specify domain name servers manually or receive DNS

information from the network automatically. When set to [Auto-Obtain

(DHCP)], [Primary DNS Server], [Secondary DNS Server], and [Domain

Name] below become unavailable.

Primary DNS Server

Enter the IPv4 address of the primary DNS.

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Configuring the Network Settings

Item

Description

Secondary DNS Server Enter the IPv4 address of the secondary DNS.

Domain Name

Enter the IPv4 domain name for the machine. Can contain up to 32

characters.

IPv6 DNS Method

Select whether to specify the domain server manually or have the machine

obtain its DNS information automatically.

When set to [Auto-Obtain (DHCP)], [Primary IPv6 DNS Server],

[Secondary IPv6 DNS Server], and [IPv6 Domain Name] below become

unavailable.

Primary IPv6 DNS

Server

Enter the IPv6 address of the primary IPv6 DNS server. Can contain up to

39 characters.

Secondary IPv6 DNS

Server

Enter the IPv6 address of the secondary IPv6 DNS server. Can contain up

to 39 characters.

IPv6 Domain Name

Enter the IPv6 domain name of the machine. Can contain up to 32

characters.

DNS Resolve Priority

Select whether to give priority to IPv4 or IPv6 for DNS name resolution.

DNS Timeout (seconds) Enter the number of seconds the machine waits before considering a DNS

request to have timed out (1 to 999 seconds).

Host Name

Enter a host name for the machine. Can contain up to 15 characters.

Auto E-mail Notification Tab

E-mail Notification 1/E-mail Notification 2

Item

Description

Display Name

E-mail Address

Paper Misfeed

Enter a sender name for notification e-mail. Can contain up to 32

characters.

Enter the address of the recipient of the alert email. Can contain up to 64

characters.

Select to send an alert e-mail to the specified address if a paper jam occurs.

Replace Print Cartridge Select to send an alert e-mail to the specified address if toner becomes low.

Soon

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8. Configuring the Machine Using Utilities

Item

Description

Replace Print Cartridge Select to send an alert e-mail to the specified address if toner runs out.

Out of Paper

Call Service

Select to send an alert e-mail to the specified address if paper runs out.

Select to send an alert e-mail to the specified address if the machine

requires servicing.

Cover Open

Select to send an alert e-mail to the specified address if a cover is open.

SNMP Tab

SNMP

Item

Description

SNMP

Select whether to enable the machine to use SNMP services.

Trap

Item

Description

Target Trap

Select whether to enable the machine to send traps to the management host

(NMS).

When disabled, [SNMP Management Host 1] and [SNMP Management

Host 2] below become unavailable.

SNMP Management

Host 1

Enter the IP address or host name of a management host. Can contain up to

64 characters.

SNMP Management

Host 2

Enter the IP address or host name of a management host. Can contain up to

64 characters.

Community

Item

Description

Get Community

Enter the community name to use for authentication of Get requests. Can

contain up to 32 characters.

Trap Community

Enter the community name to use for authentication of Trap requests. Can

contain up to 32 characters.

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Configuring the Network Settings

System

Item

Description

Location

Contact

Enter the location of the machine. The location entered here is displayed on

the main page. Can contain up to 64 characters.

Enter the contact information of the machine. The contact information

entered here is displayed on the main page. Can contain up to 64

characters.

SMTP Tab

SMTP

Item

Description

Primary SMTP Server

Enter the IP address or host name of the SMTP server. Can contain up to 64

characters.

Port No.

Enter the port number for SMTP (1 to 65535).

Authentication Method Select an authentication method from the following:

[Anonymous]: The user name and password are not necessary.

[SMTP]: The machine supports NTLM and LOGIN authentication.

[POP before SMTP]: The POP3 server is used for authentication. When

sending e-mails to an SMTP server, you can enhance the SMTP server

security level by connecting to the POP server for authentication.

User Name

Password

Enter the user name for logging in to the SMTP server. Can contain up to 32

characters.

Enter the password for logging in to the SMTP server. Can contain up to 32

characters.

Device E-mail Address Enter the machine’s e-mail address.

This address is used as the sender's address of e-mail messages sent from

this machine, such as notification e-mails. Can contain up to 64 characters.

Server Timeout

(seconds)

Enter the number of seconds the machine waits before considering an

SMTP operation to have timed out (1 to 999).

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8. Configuring the Machine Using Utilities

Item

Description

Time Zone

Select a time zone according to your geographic location. Selecting a

different time zone may cause transmission date and time to be incorrect for

email sent by the Scan to E-mail function, even when the machine's clock is

set correctly.

POP3 Tab

POP3 Settings

Item

Description

POP3 Server

Enter the IP address or host name of the POP3 server for e-mail reception.

The POP3 server specified here will be used for [POP before SMTP]. Can

contain up to 64 characters.

User Account

User Password

Authentication

Enter the user name for logging in to the POP3 server. Can contain up to 32

characters.

Enter the password for logging in to the POP3 server. Can contain up to 32

characters.

Select an authentication method from the following:

[None]: Password will not be encrypted.

[APOP Authentication]: Password will be encrypted.

[Auto]: Password will be encrypted or not encrypted according to the POP3

server’s settings.

Wireless Tab

Wireless LAN Status

Item

Description

Displays the status of the connection to the wireless LAN.

Displays the MAC address.

Wireless LAN Status

MAC Address

Communication Mode Displays the communication mode that the machine is connecting in.

SSID

Displays the SSID of the access point that the machine is connected to.

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Configuring the Network Settings

Item

Description

Channel

Displays the channel information of the current wireless LAN settings if [Ad-

Hoc] is selected for [Communication Mode].

Wireless Signal Status

Wireless

Displays the strength of the wireless signal that is being received.

Specifies whether or not to use the wireless LAN.

Wireless LAN Settings

Item

Description

SSID

Enter the SSID of the access point.

The SSID can contain up to 32 characters.

When you click [Scan List], a list of available access points is displayed.

You can select the SSID from the list.

Communication Mode Select the mode to connect in.

If the machine will be connected to a wireless router or access point, select

[Infrastructure]. If the machine will be connected to a device equipped with

a wireless LAN directly, select [Ad-Hoc].

Ad-Hoc Channel

Authentication

If [Ad-Hoc] is selected for [Communication Mode], select a channel.

Select an authentication method.

If [Ad-Hoc] is selected for [Communication Mode], you can select only

[Open System] and [Shared Key].

Encryption

Select an encryption method.

If [Ad-Hoc] is selected for [Communication Mode], you can select only

[None] and [WEP].

WPA Passphrase

WEP Key Length

WEP Transmit Key ID

WEP Key Format

If [WPA2-PSK] or [Mixed Mode WPA/WPA2] is selected for

[Authentication], enter the WPA encryption key.

If [WEP] is selected for [Encryption], select 64 bits or 128 bits for the length

of the encryption key.

Select an ID number to identify each WEP key in case multiple WEP

connections are configured.

Select a format for entering the WEP key.

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8. Configuring the Machine Using Utilities

Item

Description

WEP Key

Enter the WEP key. The number and type of characters you can enter vary

depending on the length and format selected for the key. See the following:

• WEP key length: [64bit], Format: [Hexadecimal]

WEP key max length: 10 characters (0-9, A-F, a-f)

• WEP key length: [64bit], Format: [ASCII]

WEP key max length: 5 characters (0x20-0x7e)

• WEP key length: [128bit], Format: [Hexadecimal]

WEP key max length: 26 characters (0-9, A-F, a-f)

• WEP key length: [128bit], Format: [ASCII]

WEP key max length: 13 characters (0x20-0x7e)

• If you are configuring the connection settings manually, check the SSID, authentication method, or

encryption key of the access point or wireless router in advance.

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Configuring the IPsec Settings

Click [IPsec Settings] to display the page for configuring the IPsec settings.

This page contains the following tabs: [IPsec Global Settings] and [IPsec Policy List].

• This function is available only when an administrator password is specified.

IPsec Global Settings Tab

Item

IPsec Function

Default Policy

Description

Select whether to enable or disable IPsec.

Select whether to allow for the default IPsec policy.

Broadcast and

Multicast Bypass

Select the services that you do not want to apply IPsec from the following:

[DHCPv4], [DHCPv6], [SNMP], [mDNS], [NetBIOS], [UDP Port 53550]

All ICMP Bypass

Select whether to apply IPsec to ICMP packets (IPv4 and IPv6) from the

following:

[Active]: All ICMP packets will be bypassed without IPsec protection.

"ping" command (echo request and echo reply) is not encapsulated by

IPsec.

[Inactive]: Some ICMP message types will be bypassed without IPsec

protection.

IPsec Policy List Tab

Item

No.

Description

IPsec policy number.

Name

Displays the name of the IPsec policy.

Address Settings

Displays the IP address filter of the IPsec policy as below:

Remote address/Prefix length

Action

Displays the action of the IPsec policy as "Allow", "Drop", or "Require

Security".

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8. Configuring the Machine Using Utilities

Item

Description

Displays the status of the IPsec policy as "Active" or "Inactive".

Status

To configure IPsec policies, select the desired IPsec policy, and then click [Change] to open the "IPsec

Policy Settings" page. The following settings can be made on the "IPsec Policy Settings" page.

IP Policy Settings

Item

Description

No.

Specify a number between 1 and 10 for the IPsec policy. The number you

specify will determine the position of the policy in the IPsec Policy List. Policy

searching is performed according to the order of the list. If the number you

specify is already assigned to another policy, the policy you are

configuring will take the number of the earlier policy, and the earlier policy

and any subsequent policies will be renumbered accordingly.

Activity

Name

Select whether to enable or disable the policy.

Enter the name of the policy. Can contain up to 16 characters.

Address Type

Select IPv4 or IPv6 as the type of IP address to be used in IPsec

communication.

Local Address

Displays the IP address of this printer.

Remote Address

Enter the IPv4 or IPv6 address of the device with which to communicate.

Can contain up to 39 characters.

Prefix Length

Action

Enter the prefix length of the Remote Address, using a value between 1 and

128. If this setting is left blank, "32" (IPv4) or "128" (IPv6) will be

automatically selected.

Specify how the IP packets are processed from the following:

• [Allow]: IP packets are both sent and received without IPsec applied to

them.

• [Drop]: IP packets are discarded.

• [Require Security]: IPsec is applied to IP packets that are both sent and

received.

If you have selected [Require Security], you must configure [IPsec Settings]

and [IKE Settings].

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Configuring the IPsec Settings

IPsec Settings

Item

Description

Encapsulation Type

Specify the encapsulation type from the following:

• [Transport]: Select this mode to secure only the payload section of

each IP packet when communicating with IPsec compliant devices.

• [Tunnel]: Select this mode to secure every section of each IP packet.

We recommend this type for communication between security

gateways (such as VPN devices).

Security Protocol

Select the security protocol from the following:

• [AH]: Establishes secure communication that supports authentication

only.

• [ESP]: Establishes secure communication that supports both

authentication and data encryption.

• [ESP&AH]: Establishes secure communication that supports both data

encryption and authentication of packets, including packet headers.

Note that you cannot specify this protocol when [Tunnel] is selected

for [Encapsulation Type].

Authentication

Algorithm for AH

Specify the authentication algorithm to be applied when [AH] or [ESP&AH]

is selected for [Security Protocol] from the following:

[MD5], [SHA1]

Encryption Algorithm

for ESP

Specify the encryption algorithm to be applied when [ESP] or [ESP&AH] is

selected for [Security Protocol] from the following:

[None], [DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication

Algorithm for ESP

Specify the authentication algorithm to be applied when [ESP] is selected

for [Security Protocol] from the following:

[MD5], [SHA1]

Life Time

Specify the life time of the IPsec SA (Security Association) as a time period

or data volume. The SA will expire when the time period you specify

elapses or the volume of data you specify reaches the volume carried.

If you specify both a time period and a data volume, the SA will expire as

soon as either is reached, and a new SA will then be obtained by

negotiation.

To specify the life time of the SA as a time period, enter a number of

seconds.

To specify the life time of the SA as a data volume, enter a number of KBs.

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8. Configuring the Machine Using Utilities

Item

Description

Key Perfect Forward

Secrecy

Select whether to enable or disable PFS (Perfect Forward Secrecy).

IKE Settings

Item

Description

IKE Version

Displays the IKE version.

Encryption Algorithm

Specify the encryption algorithm from the following:

[DES], [3DES], [AES-128], [AES-192], [AES-256]

Authentication

Algorithm

Specify the authentication algorithm from the following:

[MD5], [SHA1]

IKE Life Time

Specify the life time of the ISAKMP SA as a time period. Enter a number of

seconds.

IKE Diffie-Hellman

Group

Select the IKE Diffie-Hellman Group to be used in the generation of the IKE

encryption key from the following:

[DH1], [DH2]

Pre-Shared Key

Specify the PSK (Pre-Shared Key) to be used for authentication of a

communicating device. Can contain up to 32 characters.

Key Perfect Forward

Secrecy

Select whether to enable or disable PFS (Perfect Forward Secrecy).

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Printing Lists/Reports

Click [Print List/Report] to display the page for printing reports. Then, select an item and click [Print] to

print out information for that item.

Print List/Report

Item

Configuration Page

Fax Journal

Description

Prints general information about the machine and its current configuration.

Prints a fax transmission and reception journal for the last 50 jobs. For

details about automatic fax journal printing, see page 137 "Fax Features

• Use supported types of paper. See page 35 "Supported

Fax TX/RX Standby File Prints a list of fax jobs remaining in the machine's memory to be printed,

List sent, or forwarded.

Quick Dial Destination Prints a list of Quick Dial entries.

List

Fax Speed Dial

Destination List

Prints a list of Speed Dial entries.

Scanner Destination List Prints a list of scan destinations.

Scanner Journal

Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and

Scan to Folder transmissions.

Maintenance Page

Prints the maintenance page.

• Reports cannot be printed via Web Image Monitor if other jobs are printing. Before printing

reports, confirm that machine is not printing.

• Reports will be printed on A4, Letter or Legal size paper. Load one of these sizes of paper into the

tray before printing reports.

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8. Configuring the Machine Using Utilities

Configuring the Administrator Settings

Click [Administrator Tools] to display the page for configuring the administrator settings.

This page contains the following tabs: [Administrator], [Reset Settings], [Backup Setting], [Restore

Setting], [Set Date/Time], and [Energy Saver Mode].

Administrator Tab

Administrator Settings

Item

Description

Change Password

New Password

Check this to configure the administrator password.

Enter the new administrator password. Can contain up to 16 characters.

Confirm New Password Enter the same password again, to confirm.

Change E-mail Address Check this to configure the administrator e-mail address.

Administrator E-mail

Address

Enter the administrator e-mail address.

If the machine's e-mail address is not configured in the [SMTP] page, this

address will be used as the sender's address of e-mails sent from this

machine, such as notification e-mails. Can contain up to 64 characters.

Reset Settings Tab

Reset Settings

Item

Description

Reset Network Settings Select to restore settings configured under the [Network Settings] and

[Administrator Tools].

Reset Menu Settings

Select to restore settings that are not related to the network to their defaults.

Clear Scan Destination Select to clear the scan destinations.

Clear Address Book

Reset IPsec Settings

Select to clear the fax destinations.

Select to clear the IPsec settings.

• [Reset IPsec Settings] appears only when the administrator password is specified.

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Configuring the Administrator Settings

Backup Setting Tab

• When sending the machine for repair, it is important that you create backup files in advance. The

machine's settings are returned to the default after repair.

Backup Setting

Item

Description

Back up Network

Settings

Backs up settings configured under the [Network Settings] and

[Administrator Tools].

Note that, however, [Max. E-mail Size] setting under [Network

Application] will not be backed up here; it will be backed up by [Back up

Menu Settings] instead.

Back up Menu Settings Backs up settings that are not related to the network.

Back up Scan

Destination

Backs up scan destinations to a file.

Back up Address Book Backs up fax destinations to a file.

Back up IPsec Settings Backs up the IPsec settings to a file.

Follow the procedure below to create configuration backup files.

1. Select the radio button for the type of data you wish to back up.

2. Enter the administrator password if required.

3. Click [OK].

4. Click [Save] in the confirmation dialog box.

5. Navigate to the location to save the backup file.

6. Specify a name for the file, and click [Save].

• [Back up IPsec Settings] appears only when the administrator password is specified.

Restore Setting Tab

• When the machine is returned from repair, it is important that you restore the machine's settings

from the backup files. The machine's settings are returned to the default after repair.

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8. Configuring the Machine Using Utilities

Restore Setting

Item

Description

File to Restore

Enter the path and name of the file to restore, or click [Browse...] to select

the file.

Follow the procedure below to restore configuration backup files.

1. Click [Browse...].

2. Navigate to the directory containing the backup file to restore.

3. Select the backup file, and click [Open].

4. Enter the administrator password if required.

5. Click [OK].

• If the settings are not restored successfully, an error message appears. Try again to restore the file

completely.

Set Date/Time Tab

Set Date

Item

Description

Enter the current year (2000 to 2099).

Year

Month

Day

Enter the current month (1 to 12).

Enter the current day (1 to 31).

Date Format

Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or

[YYYY/MM/DD].

Set Time

Item

Description

Time Format

Time (AM/PM)

hour (0-23)

hour (1-12)

Select 24- or 12-hour time format.

Select [AM] or [PM] if 12-hour time format is selected.

Enter the current hour if 24-hour time format is selected (0-23).

Enter the current hour if 12-hour time format is selected (1-12).

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Configuring the Administrator Settings

Item

min. (0-59)

Description

Enter the current minute (0-59).

Energy Saver Mode Tab

Energy Saver Mode

Item

Energy Saver Mode 1

Select [Active] to set the machine to enter Energy Saver mode 1 if the

machine has been idle for about 30 seconds.

It takes less time to recover from Energy Saver mode 1 than from power-off

state or Energy Saver mode 2, but power consumption is higher in Energy

Saver mode 1 than in Energy Saver mode 2.

Energy Saver Mode 2

Select [Active] to set the machine to enter Energy Saver mode 2 after the

period of time specified for [Waiting Time (1-240 minutes)] is passed (1 to

240 minutes). [Active] and [Inactive] may not be selected depending on the

area in which the machine is being used. The available Waiting Time range

may also vary depending on where the machine is being used.

The machine consumes less power in Energy Saver mode 2 than in Energy

Saver mode 1, but it takes longer to recover from Energy Saver mode 2

than from Energy Saver mode 1.

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8. Configuring the Machine Using Utilities

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9. Maintaining the Machine

Replacing the Print Cartridge

• If "Replacement Required: Print Cartridge" is displayed in the control panel, replace the print

cartridge by following the procedure described below. However, this message will not be

displayed if [Toner End Option] has been set to [Continue Printing]. Replace the print cartridge if

the printed image becomes pale or blurred.

• Store print cartridges in a cool dark place.

• Actual printable numbers vary depending on image volume and density, number of pages printed

at a time, paper type and size, and environmental conditions such as temperature and humidity.

Toner quality degrades over time.

• For good print quality, the manufacturer recommends that you use genuine toner from the

manufacturer.

• The manufacturer shall not be responsible for any damage or expense that might result from the use

of parts other than genuine parts from the manufacturer with your office products.

1. Open the front cover, and then carefully lower it.

2. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

3. Take the new print cartridge out of the box, and then take it out of the plastic bag.

4. Hold the print cartridge and shake it from side to side five or six times.

Shake the print cartridge horizontally in the direction. The first few printed pages may appear

blurred or smeared if the cartridge has not been shaken properly.

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9. Maintaining the Machine

5. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,

push the cartridge down until it clicks into place.

DCT026

6. Carefully push up the front cover until it closes.

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Cautions When Cleaning

Clean the machine periodically to maintain high print quality.

Dry wipe the exterior with a soft cloth. If dry wiping is not sufficient, wipe with a soft, damp cloth that has

been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral detergent, wipe

over the area with a thoroughly-wrung damp cloth, and then dry wipe the area and allow it to dry.

• To avoid deformation, discoloration, or cracking, do not use volatile chemicals, such as benzine

and thinner, or spray insecticide on the machine.

• If there is dust or grime inside the machine, wipe with a clean, dry cloth.

• You must disconnect the plug from the wall outlet at least once a year. Clean away any dust and

grime from the plug and outlet before reconnecting. Accumulated dust and grime pose a fire

hazard.

• Do not allow paper clips, staples, or other small objects to fall inside the machine.

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9. Maintaining the Machine

Cleaning the Inside of the Machine

1. Open the front cover, and then carefully lower it.

2. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

3. Use a cloth to wipe the inside of the machine toward and away from yourself.

DCT040

Wipe carefully so as not to touch any protrusions inside the machine.

4. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,

push the cartridge down until it clicks into place.

DCT026

5. Carefully push up the front cover until it closes.

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Cleaning the Exposure Glass

1. Lift the exposure glass cover.

Be careful not to hold the input tray when lifting the exposure glass cover, for the tray might be

damaged.

2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same

parts with a dry cloth to remove any remaining moisture.

DCT008

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9. Maintaining the Machine

Cleaning the Auto Document Feeder

1. Lift the ADF.

Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

2. Clean the parts indicated with arrows with a soft damp cloth and then wipe the same

parts with a dry cloth to remove any remaining moisture.

DCT009

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10. Troubleshooting

Common Problems

This section describes how to troubleshoot common problems that may occur while operating the

machine.

Problem

Possible cause

Solution

• Make sure that the power

plug is firmly inserted into

the wall outlet.

The power cord is not

connected properly.

The machine does not turn on.

• Make sure that the wall

outlet is not defective by

connecting another

working device.

The USB cable or network cable Reconnect the USB cable or

is not connected correctly. network cable.

Pages are not printed.

Strange noise is heard.

The consumable is not properly Check that the consumable is

installed. properly installed.

• If any of these problems persist, turn off the power, pull out the power cord, and contact your sales

or service representative.

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10. Troubleshooting

Paper Feed Problems

If the machine is operating but paper will not feed or paper jams occur frequently, check the condition of

the machine and paper.

Problem

Solution

Paper does not feed smoothly.

are properly adjusted. See page 41 "Loading Paper".

• Load paper correctly, making sure that the paper guides

• If the paper is curled, straighten the paper.

• Take out the paper from tray and fan it well. Then,

reverse the top and bottom of the paper, and put it in the

tray.

Paper jams occur frequently.

• If there are gaps between the paper and the paper

guides, adjust the paper guides to remove the gaps.

• Avoid printing on both sides of paper when printing

images that contain large areas of solid color, which

consume a lot of toner.

• Use supported types of paper. See page 35 "Supported

• Use supported types of paper. See page 35 "Supported

• Load paper only as high as the upper limit markings on

the paper guide.

Multiple sheets of paper are fed at

one time.

• Fan the paper well before loading. Also make sure that

the edges are even by tapping the stack on a flat surface

such as a desk.

• Make sure that the paper guides are in the right position.

• Paper is too thin. See page 35 "Supported Paper".

• Load paper only as high as the upper limit markings on

the paper guide.

• Check that paper was not added while there was still

some left in the tray.

Only add paper when there is none left in the tray.

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Paper Feed Problems

Problem

Paper gets wrinkles.

Solution

• Paper is damp. Use paper that has been stored properly.

• If there are gaps between the paper and the paper

guides, adjust the paper guides to remove the gaps.

The printed paper is curled.

• Load the paper upside down in the input tray.

• Paper is damp. Use paper that has been stored properly.

Images are printed diagonally to the If there are gaps between the paper and the paper guides,

pages. adjust the paper guides to remove the gaps.

CER091

Removing Printing Jams

• Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes.

• Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can

smudge. Make test prints until smudges no longer appear.

• Do not forcefully remove jammed paper, as it may tear. Torn pieces remaining inside the machine

will cause further jams and possibly damage the machine.

• Paper jams can cause pages to be lost. Check your print job for missing pages and reprint any

pages that did not print out.

• The jammed paper may be ejected automatically when opening and then closing the front cover or

when turning the power off and then back on.

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10. Troubleshooting

Removing Jammed Paper from Tray 1

1. Pull Tray 1 halfway out, and check for jammed paper. If there is jammed paper, remove it

carefully.

DCT012

2. Carefully slide Tray 1 back in until it stops.

3. Open the front cover, and then carefully lower it.

DCT027

4. Carefully pull out the print cartridge horizontally, holding its center.

DCT024

• Do not shake the removed print cartridge. Doing so can cause remaining toner to leak.

• Place the print cartridge on paper or similar material to avoid dirtying your workspace.

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Paper Feed Problems

5. Lifting the guide plate, remove the jammed paper carefully.

DCT025

6. Slide the print cartridge in horizontally, and then slowly push it in all the way. Finally,

push the cartridge down until it clicks into place.

DCT026

7. Carefully push up the front cover until it closes.

DCT028

If the error display continues to appear, perform the procedure described in "Opening the Rear

Cover to Remove Jammed Paper".

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10. Troubleshooting

Removing Jammed Paper from the Bypass Tray

• Since the temperature around the guide is high, wait for it to cool before checking for jammed

paper.

1. If paper is jammed in the bypass tray input area, remove the jammed paper carefully.

DCT015

2. Close the bypass tray.

3. Follow Steps 3 to 7 in "Removing Jammed Paper from Tray 1".

If the error display continues to appear, perform the procedure described in "Opening the Rear

Cover to Remove Jammed Paper".

Opening the Rear Cover to Remove Jammed Paper

• Since the temperature around the guide is high, wait for it to cool before checking for jammed

paper.

1. Open the rear cover.

DCT022

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Paper Feed Problems

2. Open the fusing cover.

DCT035

3. Push the levers on the sides down with your thumbs.

DCT036

4. Remove the jammed paper carefully.

DCT068

5. Push the levers on the sides up with your thumbs.

6. Close the fusing cover.

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10. Troubleshooting

7. Close the rear cover.

DCT023

Removing Scanning Jams

1. Open the ADF cover.

DCT019

2. Gently pull the jammed original to remove it. Be careful not to pull the original too hard,

as it may tear.

DCT021

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Paper Feed Problems

3. Close the ADF cover.

DCT020

4. Lift the ADF, and if there is original remaining in the ADF, gently pull the jammed original

to remove it.

Be careful not to hold the input tray when lifting the ADF, for the tray might be damaged.

DCT010

5. Close the ADF.

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10. Troubleshooting

Print Quality Problems

Checking the Condition of the Machine

If there is a problem with the quality of printing, first check the condition of the machine.

Possible Cause

Solution

There is a problem with the

machine's location.

Make sure that the machine is on a level surface. Place the

machine where it will not be subject to vibration or shock.

An unsupported type of paper is

used.

Make sure that the paper being used is supported by the

machine. See page 35 "Supported Paper".

Make sure that the paper type setting of the printer driver

matches the type of paper loaded. See page 35 "Supported

See page 195 "Maintaining the Machine", and clean the

The paper type setting is incorrect.

Non-genuine print cartridges reduce print quality and can

cause malfunctions. Use genuine print cartridges only. See

page 227 "Consumables".

A non-genuine print cartridge is

being used.

Print cartridges should be opened before their expiration date

and used within six months of being opened.

An old print cartridge is being used.

The machine is dirty.

machine as required.

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Printer Problems

Problem

Solution

An error occurs.

If an error occurs when printing, change the computer or

printer driver settings.

• Check the printer icon name does not exceed 32

alphanumeric characters. If it does, shorten it.

• Check whether other applications are operating.

Close any other applications, as they may be interfering

with printing. If the problem is not resolved, close

unneeded processes too.

• Check that the latest printer driver is being used.

A print job is canceled.

• Set I/O Timeout to a larger value than the current

settings.

There is considerable delay between

the print start command and actual

printing.

• Processing time depends on data volume. High volume

data, such as graphics-heavy documents, take longer to

process. Wait for a while.

• To speed up printing, reduce the printing resolution using

the printer driver.

The whole printout is blurred.

• Paper is damp. Use paper that has been stored properly.

See page 35 "Supported Paper".

• If you enable [Toner Saving], printing is generally less

dense.

• Condensation may have collected. If rapid change in

temperature or humidity occurs, use this machine only

after it has acclimatized.

Cannot print properly when using a

certain application, or cannot print

image data properly.

• Change the print quality settings.

Some characters are printed faintly

or not printed.

The print position is misaligned.

Specify [Printer Registration] in [System Settings] to adjust the

print position.

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10. Troubleshooting

Print Positions Do Not Match Display Positions

If the position of items on the printed page differs from the position displayed on the computer screen,

the cause may be one of the following.

Possible Cause

Solution

Page layout settings are not configured properly. Check that the page layout settings are properly

configured in the application.

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Copier Problems

Problem

Solution

Photocopied paper is blank.

The original was placed with the front and back reversed.

See page 49 "Placing Originals".

Copied pages are too dark or too

light.

Adjust the image density.

Copied pages do not look the same Select the correct scan mode according to the type of original.

as the originals.

Black spots appear when

photocopying a photographic print. humidity.

Place the original on the exposure glass, and then place two

The original may have stuck to the exposure glass due to high

or three sheets of white paper on top of it. Leave the exposure

glass cover open when copying.

A moire pattern is produced.

Photocopied paper is dirty.

The original probably has heavily lined or dotted areas.

Switching the setting for image quality between [Photo] and

[Mixed] may eliminate the moire pattern.

• Image density is too high.

Adjust the image density.

• Toner on the printed surface is not dry.

Do not touch printed surfaces immediately after copying.

Remove freshly printed sheets one by one, taking care

not to touch printed areas.

• The scanning part is dirty.

• Before placing originals on the exposure glass, make

sure that toner or correction fluid is dry.

When copying from the exposure

glass, the print area of the copy is

out of alignment with the original.

Place the original copy side down, making sure that it is

aligned to the rear left corner and pressed flat against the

exposure glass.

The paper size setting does not

match the paper loaded.

Check whether the paper size specified on the machine

matches that of the loaded paper.

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10. Troubleshooting

Scanner Problems

Problem

Solution

• The scanning part is dirty.

The scanned image is dirty.

• Before placing originals on the exposure glass, make

sure that toner or correction fluid is dry.

The scanned image is distorted or

out of position.

The original was moved during scanning. Do not move the

original during scanning.

The scanned image is upside down. The original was placed upside down. Place the original in the

correct orientation. See page 49 "Placing Originals".

The scanned image is blank.

The original was placed with the front and back reversed.

Adjust the image density.

The scanned image is too dark or

too light.

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Fax Problems

When an error code appears on the fax journal or transmission status report

The table below describes the meaning of error codes that appear under "Results" on the fax

journal or transmission status report, and what to do when a particular error code appears.

"X" indicates a number in an error code that appear differently depending on a specific situation.

Error Code

Solution

An original has been jammed inside the ADF while sending a

fax in Immediate Transmission mode.

• Remove jammed originals, and then place them again.

See page 202 "Paper Feed Problems".

1XXX11

• Check the originals are suitable for scanning. See

page 49 "Placing Originals".

The line could not be connected correctly.

• Confirm that the telephone line is properly connected to

the machine.

• Disconnect the telephone line from the machine, and

connect a standard telephone in its place. Confirm that

you can make calls using the telephone. If you cannot

make calls this way, contact your telephone company.

1XXX21

• If the problem persists, contact your sales or service

representative.

Dial fails when trying to send faxes.

• Confirm that the fax number you dialed is correct.

• Confirm that the destination is a fax machine.

• Confirm that the line is not busy.

1XXX22 to 1XXX23

• You may need to insert a pause between dial digits. Press

the [Pause/Redial] key after, for example, the area code.

• Confirm that [PSTN / PBX] under [Admin. Tools] is set

properly for your connection method to the telephone

network. See page 157 "Administrator Settings".

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10. Troubleshooting

Error Code

Solution

An error occurred while sending a fax.

• Confirm that the telephone line is properly connected to

the machine.

• Disconnect the telephone line from the machine, and

connect a standard telephone in its place. Confirm that

you can make calls using the telephone. If you cannot

make calls this way, contact your telephone company.

1XXX32 to 1XXX84

• If the problem persists, contact your sales or service

representative.

The machine was not able to print the received fax, or the

machine's memory reached capacity while receiving a fax

because the document was too large.

• The paper tray was empty. Load paper in the paper tray.

See page 41 "Loading Paper".

• The paper tray did not contain A4, Letter, or Legal size

paper. Load valid size paper in the tray, and configure

the paper size settings under [System Settings]

accordingly.

2XXX14

• A cover or tray was open. Close the cover or tray.

• There was a paper jam. Remove the jammed paper. See

page 202 "Paper Feed Problems".

• A print cartridge was empty. Replace the print cartridge.

See page 195 "Replacing the Print Cartridge".

• The received fax was too large. Ask the sender to re-send

the document in parts as several smaller individual faxes,

or to send at a lower resolution.

An error occurred while receiving a fax.

• Confirm that the telephone line is properly connected to

the machine.

• Disconnect the telephone line from the machine, and

connect a standard telephone in its place. Confirm that

you can make calls using the telephone. If you cannot

make calls this way, contact your telephone company.

2XXX32 to 2XXX84

• If the problem persists, contact your sales or service

representative.

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Error and Status Messages on the Screen

Messages are listed in alphabetical order in the table below.

"X" indicates the parts of the messages that appear differently depending on a specific situation, such as

the paper sizes, paper types, or tray names.

Message

2XXX14

Causes

Solutions

The machine was not able to

print the received fax, or the

machine's memory reached

capacity while receiving a fax

because the document was too

large.

• The paper tray was empty. Load

paper in the paper tray. See page 41

"Loading Paper".

• The paper tray did not contain A4,

Letter, or Legal size paper. Load valid

size paper in the tray, and configure

the paper size settings under [System

Settings] accordingly.

• A cover or tray was open. Close the

cover or tray.

• There was a paper jam. Remove the

jammed paper. See page 202

the print cartridge. See page 195

• A print cartridge was empty. Replace

"Replacing the Print Cartridge".

• The received fax was too large. Ask

the sender to resend the document in

parts as several smaller individual

faxes, or to send at a lower

resolution.

ADF Orig. Misfeed

Open ADF Cover

and remove paper.

An original has been jammed

inside the ADF.

• Remove jammed originals, and then

place them again. See page 202

scanning. See page 49 "Placing

• Check the originals are suitable for

Originals".

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10. Troubleshooting

Message

Causes

Solutions

Available: IDCard

Copy A4/A5/

A6/8.5x11/5.5x8. does not contain the valid size

ID card copy could not be

performed because the tray

Specify the A4, A5, A6, 8.5 × 11 or

5.5x8.5 for the tray selected for printing

copies. See page 143 "System Settings".

papers, which are A4, A5, A6,

8.5 × 11 or 5.5 × 8.5 size.

Busy

Fax transmission could not be

completed because the

Wait for a while and send the fax again.

destination's line was busy.

Cannot Copy This

Setting

Combined copying could not be Specify the A4, Letter, or Legal size paper

performed because the tray

does not contain the valid size

paper, which are A4, Letter, or

Legal size.

for the tray selected for printing copies.

See page 143 "System Settings".

Comb.: 2 on 1 / 4

on 1

Cannot copy.

Combined copying could not be

performed because the originals

were not placed in the ADF.

• Use the ADF, even when copying a

single sheet.

Set original to ADF.

• If you need to use the exposure glass,

turn off combined copying in

[Duplex/Combine] under copy

settings, and then try again. See

page 130 "Copier Features Settings".

Check Paper Size

Connection Failed

The paper size set for the

document differs from the size of press [JobReset] to cancel the job.

the paper in the indicated tray.

Press [FormFeed] to begin printing, or

The line could not be connected

correctly.

• Confirm that the telephone line is

properly connected to the machine.

• Disconnect the telephone line from

the machine, and connect a standard

telephone in its place. Confirm that

you can make calls using the

telephone. If you cannot make calls

this way, contact your telephone

company.

Cooling down...

Cover open

The engine has overheated.

A cover is open.

Wait until the message disappears.

Close the cover completely.

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Error and Status Messages on the Screen

Message

Dest. is not

Causes

Solutions

No Quick Dial entry is

associated with the One Touch

button you pressed.

• Press a different One Touch button.

Programmed

• Assign a registered destination to the

One Touch button. See page 76

"Registering Scan Destinations".

Dial Failed

The fax could not be sent.

• Confirm that the fax number you

dialed is correct.

• Confirm that the destination is a fax

machine.

• Confirm that the line is not busy.

• You may need to insert a pause

between dial digits. Press the [Pause/

Redial] key after, for example, the

area code.

Exceeded Max.E-

mail Size

The scan file exceeds the size

limit for files that can be sent

through e-mail.

• Configure [Resolution] under scan

settings to reduce the scanning

resolution. See page 133 "Scanner

size. See page 133 "Scanner

• Configure [Max. E-mail Size] under

scan settings to increase the allowed

Fax Job Memory

Overflow

The number of fax jobs in

Wait until pending jobs have been

transmitted or printed.

memory (unsent or unprinted

faxes) has reached maximum,

so new jobs cannot be stored.

Indep.Sply.Prt.Cart.

Internal Misfeed

A non-supported print cartridge Remove and replace it with a print

is installed.

cartridge specified by an authorized

dealer.

Paper has been jammed in the

machine.

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10. Troubleshooting

Message

Causes

Solutions

Memory Almost Full

Memory has almost reached

capacity during sort copy.

If several originals are still to be scanned,

it is recommended to start printing now,

and copy the remaining originals

separately. If originals are being scanned

from the ADF, remove any remaining

pages from the ADF.

Memory Overflow

The data is too large or

complex to print.

If using the PCL printer driver, set

[Resolution] in [Print Quality] to [600 ×

600 dpi].

• The machine's memory

reached capacity while

scanning the first page of

the original to store a fax

job in memory before

transmission.

Resend the fax in parts as several smaller

individual faxes, or send at a lower

resolution.

• The machine's memory

reached capacity while

storing a fax in memory in

Memory Transmission

mode.

Memory Overflow

Memory has reached capacity

while scanning the second or

later pages of the original when [Cancel] to cancel.

trying to send a fax in Memory

Press [TX] to send only the pages that have

been scanned in memory, or press

Cancel

Transmission mode.

Misfeed: BypassTray Paper has been jammed in the

bypass tray.

Misfeed: Stnd. Tray

Paper has been jammed in the

paper exit area.

Misfeed: Tray 1

Paper has been jammed in the

tray 1 paper input area.

"Replacing the Print Cartridge".

Net Communication

Error

Connection with the server was Contact the network administrator.

lost while sending or receiving

data.

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Error and Status Messages on the Screen

Message

Causes

Solutions

Network is not Ready A scanned file could not be sent Wait until the machine receives the IP

because the machine has not address information completely, and then

received IP address information try the operation again.

from the DHCP server

completely.

On Hook or Stop key The machine has been off-hook Put down the handset or press the [Clear/

for an extended period of time. Stop] key.

Out of Paper: X

The indicated tray has run out of Load paper to the indicated tray. See

paper.

page 41 "Loading Paper".

Restart Machine…

Print Cart. Set Error

The machine needs to be

restarted.

The machine automatically reboots.

The print cartridge has not been Reinstall the print cartridge. See page 195

installed or has not been

installed correctly.

Remove Paper:

Bypass Tray

The machine failed to proceed

with the print job, because tray

1 was specified as the input tray

but paper was set in the bypass

tray.

Remove paper from the bypass tray.

Replace Required

Soon:

The print cartridge is almost

empty.

Prepare a new print cartridge.

Print Cartridge

Replacement

Required:

The machine has run out of

toner.

Replace the print cartridge. See page 195

"Replacing the Print Cartridge".

Print Cartridge

RX Comm. Error

A reception error occurred, and If possible, contact the sender of the fax

the fax could not be received

correctly.

and ask them to resend it.

Scan (NW)

Disconnected

A scanned file could not be sent Reconnect the network cable properly,

because the network cable was and then try the operation again.

not connected properly.

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10. Troubleshooting

Message

Causes

Solutions

Scan (USB)

Disconnected

The USB cable was

disconnected while scanning

from a computer.

Reconnect the USB cable properly, and

then try the operation again.

Server Connection

Failed

A scanned file could not be sent Confirm that the destination is registered

because the destination could

not be reached.

correctly, and then try the operation again.

Server Response

Error

An error occurred in

communication with the server

before beginning transmission.

Confirm that the destination is registered

correctly, and then try the operation again.

If the problem could not be solved, contact

the network administrator.

Service call - X

A fatal hardware error has

occurred, and the machine

cannot function.

Contact your sales or service

representative.

Set Correct Paper

The paper tray does not contain While the message is displayed, press the

A4, Letter, or Legal size paper.

[OK] key. A menu for changing the paper

size of the current tray appears.

Load A4/Letter/ Legal size paper in the

tray, and then select the corresponding

paper size using [ ] or [ ] key and press

the [OK] key. The machine will then print

out the fax.

Note that the paper size setting for the tray

under system settings will be changed. See

page 143 "System Settings".

Set Original to ADF

Scanning could not be

• Use the ADF, even when scanning

Legal or smaller size originals.

performed because the originals

were not placed in the ADF,

even though the machine is set

to scan originals larger than

Legal size.

Cannot use exposure

glass

• If you need to use the exposure glass,

set A4/Letter or smaller size in [Scn

Size], and then try again. See

page 88 "Specifying the Scan