Ricoh Printer DSm735 User Guide

Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

Document Server

User Tools (System Settings)

Registering Addresses and Users for Facsimile/Scanner Functions

Troubleshooting

Remarks

Entering Text

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

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Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (such as

Tray Paper Settings), Document Server functions, and troubleshooting.

Refer to this manual for Address Book procedures such as registering fax

numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM1)

Provides information about configuring and operating the printer in a net-

work environment or using software.

This manual covers all models, and therefore contains functions and settings

that may not be available for your model. Images, illustrations, functions, and

supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's fac-

simile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures

for registering IDs.

❖ Printer Reference

Describes system settings, operations, functions, and troubleshooting for the

machine's printer function.

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❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scan-

ner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner

Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop-

Binder Lite in detail. This guide can be displayed from the [Setup] display

when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder Lite and provides an overview of

its functions. This guide is added to the [Start] menu when DeskTopBinder

Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with

DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-

TopBinder Lite is installed.

❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer, or as a PDF file on

our Web site.)

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What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manu-

als containing detailed information about them.

Products marked with * are optional. For details about optional products, see

p.17 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and

Scanner Functions

Utilizing Stored Documents

GCKONN2J

• You can store files scanned by this

machine, or files sent from other

fax machine or computers, into the

machine's hard disk. You can print

and fax stored files as required.

You can also change print settings

and print multiple documents

(Document Server). See p.35 “Us-

ing the Document Server”.

AHT002S

This machine provides copier, fac-

simile*, printer*, and scanner* func-

tions.

• You can make copies of originals.

With a finisher*, you can sort and

staple copies. See Copy Reference.

• You can send originals by fax or e-

mail, and receive faxes from other

parties. See Facsimile Reference <Ba-

sic Features>, and Facsimile Refer-

ence <Advanced Features>.

• With DeskTopBinder Profession-

al*/Lite, you can search, check,

print, and delete stored documents

using your computer. You can also

retrieve stored documents scanned

in scanner mode. With file format

converter*, you can even down-

load documents stored in copy and

printer functions to your compu-

ter. See Network Guide and Scanner

Reference.

• You can print documents created

in computer applications. See

Printer Reference .

• You can scan originals and send

scan files to a computer. See Scan-

ner Reference.

iii

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Paperless Fax Transmission

and Reception

Fax Transmission and

Reception Through the

Internet

Reception

xxx@xxx.com

GCKONN8J

GCKONN3J

•

You can send fax documents through

e-mail by specifying the recipient’s

e-mail address (Internet Fax Trans-

mission).

• You can store received fax messag-

es on the machine's hard disk, in-

stead of printing them onto paper.

You can use DeskTopBinder Pro-

fessional or Web Image Monitor to

check, print, delete, retrieve, or

download documents using your

computer (Storing received docu-

ments). See Facsimile Reference

<Advanced Features>.

You can receive sent documents

via Internet Fax, or from comput-

ers (Internet Fax Reception).

See Facsimile Reference<Basic Fea-

tures>.

• You can send faxes by using data

such as the IP address to specify

the IP-Fax destination (IP-Fax

Transmission).

Transmission

The transmitted files can be re-

ceived using an Internet fax ma-

chine (IP-Fax Reception). See

Facsimile Reference <Basic Features>.

AHT003S

• You can send documents created

in computer applications to anoth-

er party's fax machine directly,

without performing a print job

(LAN-Fax). See Facsimile Reference

<Advanced Features>.

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Using the Scanner in a

Network Environment

Administrating the

Machine/Protecting

Documents (Security

Functions)

AHT005S

• You can send scan files to a speci-

fied destination using e-mail

(Sending scan file by e-mail). See

Scanner Reference.

AHT006S

• You can protect documents from

unauthorized access and stop

them from being copied without

permission. See Security Reference.

• With ScanRouter delivery soft-

ware, you can save scan files in

specified destinations on network

computers (Using the network de-

livery scanner function). See Scan-

ner Reference.

• You can control the use of the ma-

chine, as well as prevent machine

settings from being changed with-

out authorization. See Security Ref-

erence.

• You can send scan files directly to

folders (Sending scan file by Scan

to Folder). See Scanner Reference.

• By setting passwords, you can pre-

vent unauthorized access via the

network. See Security Reference.

• You can erase the data on the hard

disk to prevent the information

from leaking out. See the manual

for the DataOverWriteSecurity

Unit* and Security Reference.

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Monitoring the Machine Via

Computer

Preventing an Unauthorized

Copy

AHU004S

AHT007S

You can monitor machine status and

change settings using a computer.

• Using the printer driver, you can

embed a pattern in the printed

document. If the document is cop-

ied on a machine with the Copy

Data Security Unit(*), protected

pages are grayed out in the copy,

preventing confidential informa-

tion from being copied. If the doc-

ument is copied on a machine

without the Copy Data Security

Unit(*), the hidden text becomes

conspicuous in the copy, showing

that the copy is unauthorized. See

the printer driver Help and Printer

Reference.

• Using SmartDeviceMonitor for

Admin, SmartDeviceMonitor for

Client, or Web Image Monitor, you

can use a computer to view the ma-

chine's status, such as to check on

paper quantities, or misfeeds, etc.

See Network Guide.

• You can use Web Image Monitor to

make network settings. See Net-

work Guide.

• You can also use Web Image Mon-

itor to register and manage items

such as user codes, fax numbers, e-

mail addresses, and folders in the

Address Book. See the Web Image

Monitor's Help.

• Using the printer driver, you can

embed text in the printed docu-

ment for unauthorized copy pre-

vention. If the document is copied,

scanned, or stored in a Document

Server by a copier or multifunction

printer, the embedded text ap-

pears conspicuous in the copy, dis-

couraging such unauthorized

copying. See the printer driver

Help and Printer Reference.

• Using Web Image Monitor, you

can receive e-mails notifying you

when toner runs out or a paper

misfeed occurs. See the Web Image

Monitor Help.

• Using Web Image Monitor, you

can receive information on the ma-

chine status via e-mail. See the

Web Image Monitor Help.

• If a document protected by unau-

thorized copy guard is copied on a

machine that is equipped with the

Copy Data Security Unit (*), the

machine beeps to notify users that

unauthorized copying is being at-

tempted. See Security Reference.

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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception............................................................. iv

Fax Transmission and Reception Through the Internet............................................ iv

Using the Scanner in a Network Environment ...........................................................v

Administrating the Machine/Protecting Documents (Security Functions) .................. v

Monitoring the Machine Via Computer...................................................................... vi

Preventing an Unauthorized Copy ............................................................................ vi

Copyrights and Trademarks .................................................................................1

Trademarks................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................8

Safety Information .................................................................................................9

Safety During Operation.............................................................................................9

Positions of RWARNING and RCAUTION labels ............................................11

ENERGY STAR Program .....................................................................................12

Machine Types .....................................................................................................14

1. Getting Started

Guide to Components .........................................................................................15

Options .................................................................................................................17

External Options.......................................................................................................17

Internal Options........................................................................................................18

Control Panel........................................................................................................19

Display Panel ...........................................................................................................21

When the Authentication Screen is displayed..........................................................22

Turning On the Power .........................................................................................23

Turning On the Main Power .....................................................................................23

Turning On the Power..............................................................................................24

Turning Off the Power..............................................................................................24

Turning Off the Main Power .....................................................................................24

Saving Energy..........................................................................................................25

2. Combined Function Operations

Changing Modes..................................................................................................27

Multi-Access.........................................................................................................29

vii

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3. Document Server

Relationship between the Document Server and Other Functions.................33

Document Server Display ........................................................................................34

Using the Document Server................................................................................35

Storing Data .............................................................................................................35

Changing Stored Document's File Name, User Name, or Password.......................38

Searching for Stored Documents.............................................................................39

Printing Stored Documents ......................................................................................40

Deleting Stored Documents .....................................................................................43

Viewing Stored Documents Using Web Image Monitor ...........................................44

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................45

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings)..........................................................50

Changing Default Settings .......................................................................................50

Quitting User Tools ..................................................................................................50

Settings You Can Change with User Tools .......................................................51

General Features .....................................................................................................51

Tray Paper Settings .................................................................................................55

Timer Settings..........................................................................................................58

Administrator Tools ..................................................................................................61

5. Registering Addresses and Users for Facsimile/Scanner

Functions

Address Book.......................................................................................................69

Registering Names ..............................................................................................72

Registering a Name .................................................................................................72

Changing a Registered Name..................................................................................73

Deleting a Registered Name....................................................................................73

Authentication Information.................................................................................74

Registering a New User Code..................................................................................74

Changing a User Code.............................................................................................75

Deleting a User Code...............................................................................................76

Displaying the Counter for Each User Code ............................................................76

Printing the Counter for Each User Code.................................................................76

Clearing the Number of Prints..................................................................................77

Fax Destination ....................................................................................................78

Registering a Fax Destination..................................................................................79

Changing a Registered Fax Destination ..................................................................81

Deleting a Registered Fax Destination.....................................................................82

Registering an IP-Fax Destination ...........................................................................83

Changing a Registered IP-Fax Destination..............................................................84

Deleting a Registered IP-Fax Destination................................................................85

E-mail Destination................................................................................................86

Registering an E-mail Destination............................................................................86

Changing a Registered E-mail Destination ..............................................................87

Deleting a Registered E-mail Destination ................................................................88

viii

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Registering Folders .............................................................................................89

Using SMB to Connect.............................................................................................89

Using FTP to Connect..............................................................................................93

Using NCP to Connect.............................................................................................96

Registering Names to a Group .........................................................................100

Registering a New Group.......................................................................................100

Registering Names to a Group...............................................................................101

Displaying Names Registered in Groups ...............................................................101

Removing a Name from a Group ...........................................................................102

Changing a Group Name .......................................................................................102

Deleting a Group....................................................................................................103

Adding a Group to Another Group .........................................................................103

Deleting a Group within a Group............................................................................103

Registering a Protection Code .........................................................................105

Registering a Protection Code To a Single User ...................................................105

Registering a Protection Code To a Group User ...................................................106

Registering the Transfer Request ....................................................................107

Registering a Transfer Station/Receiving Station ..................................................107

Changing a Registered Transfer Station/Receiving Station...................................109

Deleting a Registered Transfer Station/Receiving Station.....................................110

Registering Authentication...............................................................................111

SMTP Authentication .............................................................................................111

LDAP Authentication..............................................................................................112

6. Troubleshooting

If Your Machine Does Not Operate As You Want............................................115

General ..................................................................................................................115

Document Server ...................................................................................................118

B Loading Paper...............................................................................................119

Loading Paper into Paper Trays ............................................................................119

Loading Paper into Large Capacity Tray (optional)................................................119

D Adding Toner.................................................................................................122

Removing Toner.................................................................................................123

Inserting Toner...................................................................................................124

x Clearing Misfeeds .........................................................................................125

Changing the Paper Size...................................................................................134

Changing the Paper Size of the Paper Tray .........................................................134

d Adding Staples..............................................................................................137

1000-Sheet Finisher...............................................................................................137

2 Tray Finisher .......................................................................................................138

Booklet Finisher .....................................................................................................140

Removing Jammed Staples ..............................................................................142

1000-Sheet Finisher...............................................................................................142

2 Tray Finisher .......................................................................................................143

Booklet Finisher .....................................................................................................144

y Removing Punch Waste...............................................................................146

Replacing the Stamp Cartridge ........................................................................147

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7. Remarks

Dos and Don'ts...................................................................................................149

Toner...................................................................................................................150

Handling Toner.......................................................................................................150

Toner Storage ........................................................................................................151

Used Toner ............................................................................................................151

Where to Put Your Machine ..............................................................................152

Machine Environment ............................................................................................152

Moving....................................................................................................................152

Power Connection..................................................................................................153

Access to the Machine...........................................................................................153

Maintaining Your Machine ................................................................................154

Cleaning the Exposure Glass.................................................................................154

Cleaning the Exposure Glass Cover......................................................................154

Cleaning the Auto Document Feeder.....................................................................154

Changing the Photoconductor Unit (PCU) .............................................................155

Other Functions .................................................................................................156

Inquiry ....................................................................................................................156

Changing the Language.........................................................................................156

Counter ...............................................................................................................157

Displaying the Total Counter..................................................................................157

8. Entering Text

Entering Text......................................................................................................159

Available Characters..............................................................................................159

Keys .......................................................................................................................159

How to Enter Text ..................................................................................................160

9. Specifications

Main unit .............................................................................................................161

Options ...............................................................................................................165

Exposure Glass Cover ...........................................................................................165

Auto Document Feeder..........................................................................................165

1000-Sheet Finisher...............................................................................................166

2 Tray Finisher .......................................................................................................167

Punch Kit................................................................................................................168

Booklet Finisher .....................................................................................................169

Bridge Unit .............................................................................................................170

Internal Tray 2 (1 bin tray)......................................................................................171

Large Capacity Tray...............................................................................................171

Paper Tray Unit......................................................................................................172

Copy Paper.........................................................................................................173

Recommended Paper Sizes and Types.................................................................173

Unusable Paper .....................................................................................................176

Paper Storage........................................................................................................177

INDEX....................................................................................................... 178

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Copyrights and Trademarks

Trademarks

Microsoft^®, Windows^®and Windows NT^®are registered trademarks of Micro-

soft Corporation in the United States and/or other countries.

Acrobat^®is a registered trademark of Adobe Systems Incorporated.

The Bluetooth^®word mark and logos are owned by the Bluetooth SIG, Inc. and

any use of such marks by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all rights to

those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows^®95 is Microsoft^®Windows^®95

• The product name of Windows^®98 is Microsoft^®Windows^®98

• The product name of Windows^®Me is Microsoft^®Windows^®Millennium

Edition (Windows Me)

• The product names of Windows^®2000 are as follows:

Microsoft^®Windows^®2000 Advanced Server

Microsoft^®Windows^®2000 Server

Microsoft^®Windows^®2000 Professional

• The product names of Windows^®XP are as follows:

Microsoft^®Windows^®XP Professional

Microsoft^®Windows^®XP Home Edition

• The product names of Windows Server™ 2003 are as follows:

Microsoft^®Windows Server™ 2003 Standard Edition

Microsoft^®Windows Server™ 2003 Enterprise Edition

Microsoft^®Windows Server™ 2003 Web Edition

• The product names of Windows^®NT are as follows:

Microsoft^®Windows NT^®Server 4.0

Microsoft^®Windows NT^®Workstation 4.0

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Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on

this product uses the expat under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of

the product including the expat, and the product manufacturer makes the in-

itial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at:

http://expat.sourceforge.net/

Cooper.

Permission is hereby granted, free of charge, to any person obtaining a copy of

this software and associated documentation files (the "Software"), to deal in the

Software without restriction, including without limitation the rights to use,

copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the

Software, and to permit persons to whom the Software is furnished to do so, sub-

ject to the following conditions:

The above copyright notice and this permission notice shall be included in all

copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-

THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-

ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,

TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION

WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-

WARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries,

the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

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Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment:

This product includes software developed by The NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software

without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2.Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software

that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

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• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank

van der Linden

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

a) The application software installed on this product includes the Sablotron soft-

ware Version 0.82 (hereinafter, "Sablotron 0.82"), with modifications made by the

product manufacturer. The original code of the Sablotron 0.82 is provided by Gin-

ger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82

has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application

software of this product including the Sablotron 0.82 as modified, and the prod-

uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-

tron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the

terms of Mozilla Public License Version 1.1 (hereinafter, "MPL 1.1"), and the ap-

plication software of this product constitutes the "Larger Work" as defined in

MPL 1.1. The application software of this product except for the Sablotron 0.82

as modified is licensed by the product manufacturer under separate agree-

ment(s).

d) The source code of the modified code of the Sablotron 0.82 is available at:

http://support-download.com/services/device/sablot/notice082.html

e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

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JPEG LIBRARY

• The software installed on this product is based in part on the work of the In-

dependent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission.

For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University

5000 Forbes Avenue

Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395

tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment:

"This product includes software developed by Computing Services at Carne-

gie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH

REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES

OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE

MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-

SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING

FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF

CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT

OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS

SOFTWARE.

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MD4

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD4 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

MD5

License to copy and use this software is granted provided that it is identified as

the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as "derived from the RSA Data Security, Inc. MD5 Message-

Digest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided "as is" without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

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Samba(Ver 2.2.2-ja-1.1)

For SMB transmission, this machine uses Samba ver 2.2.2-ja-1.1 (hereinafter re-

ferred to as Samba 2.2.2-ja-1.1).

This program is free software; you can redistribute it and/or modify it under the

terms of the GNU General Public License as published by the Free Software

Foundation; either version 2 of the License, or (at your option) any later version.

This program is distributed in the hope that it will be useful, but WITHOUT

ANY WARRANTY; without even the implied warranty of MERCHANTABILI-

TY or FITNESS FOR A PARTICULAR PURPOSE. See the GNU General Public

License for more details.

You should have received a copy of the GNU General Public License along with

this program; if not, write to the Free Software Foundation, Inc., 675 Mass Ave,

Cambridge, MA 02139, USA

Note

❒ The source code for SMB transmission by this machine can be downloaded

from the following website:

http://support-download.com/services/scbs

RSA BSAFE^®

• This product includes RSA BSAFE^®cryptographic or security protocol soft-

ware from RSA Security Inc.

• RSA and BSAFE are registered trademarks of RSA Security Inc. in the United

States and/or other countries.

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How to Read This Manual

Symbols

The following set of symbols is used in this manual.

R WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury when you misuse the machine without following the in-

structions under this symbol. Be sure to read the instructions, all of which are de-

scribed in the Safety Information section.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage that does not involve personal injury

when you misuse the machine without following the instructions under this

symbol. Be sure to read the instructions, all of which are described in the Safety

Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be

damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor-

mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[

]

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

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Safety Information

When using this machine, the following safety precautions should always be fol-

lowed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions

are not followed, could result in death or serious injury.

R CAUTION:

Indicates a potentially hazardous situation which, if instructions are not

followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and do not use an

extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not

remove any covers or screws other than those specified in this man-

ual.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of used toner containersin accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the in-

side front cover of this manual.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it. Do not pull it hard nor bend it more

than necessary.These actions could cause an electric shock or fire.

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R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep toner (used or unused) and toner containers out of reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a

label indicating the “hot surface”. Otherwise, an injury might occur.

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,

an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid

a fire or machine failure.

• If you use the machine in a confined space, make sure there is a continuous

air turnover.

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary.

• Avoid getting toner on your clothes or skin when removing a paper jam or

replacing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

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Positions of RWARNING and RCAUTION

labels

This machine has labels for

WARNING and

RCAUTION at the positions shown

below. For safety, please follow the instructions and handle the machine as indicated.

ZKZH010E

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ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Low-power mode.

❖ Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not op-

erated for a fixed time (standard setting time: 1 minute). This is called “Off

mode” on a single function copying machine, and “Sleep mode” on a multiple

function machine equipped with optional facsimile and printing functions.

• Off mode: Same as the condition when the operation switch is turned off.

• Sleep mode: Same as the condition when the operation switch is turned off.

Receiving fax messages and printing from a computer are possible.

If you want to operate this product while it is in either of these modes, do one

of the following:

• Turn on the operation switch.

• Place an original in the Auto Document Feeder (ADF).

• Lift and lower the exposure glass cover or the ADF.

The default interval before entering Off mode or Sleep mode can be adjusted.

To change it, see p.58 “Auto Off Timer”.

The ENERGY STAR Program establishes two modes which lower the power

consumption of the product when it is not operated for a fixed time. These

modes are the Low-power mode and the Off mode or Sleep mode. This prod-

uct has only one mode, the Off mode or Sleep mode. This mode meets the re-

quirements of both the Low-power mode and Off mode or Sleep mode. In this

manual, the Off mode is called the Auto Off mode.

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❖ Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserv-

ing paper resources this function is less of a burden to the environment. For

applicable machines, duplex function (one-sided originals→ two-sided cop-

ies) can be selected preferentially when the operation switch or the main pow-

er switch is turned on, the {Energy Saver} key is pressed, or the machine resets

automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Pri-

ority”in “General Features 2/4”, Copy Reference.

Specifications

Copier only

Type 2

Fax, printer and scanner installed

Type 1 Type 2

Type 1

Low-power

Mode, Off

Mode

Power con-

sumption

1.2 W

—

Default interval

1 minute

—

Recovery

time

10 seconds or less

Low-power

mode, Sleep

mode

Power con-

sumption

—

8.4 W

Default interval

—

1 minute

Recovery

time

10 seconds or less

Duplex priority

One-sided→One-sided

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled

paper which is environmentally friendly. Please contact your sales representa-

tive for recommended paper.

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Machine Types

This machine comes in two models which vary in copy speed. To ascertain

which model you have, see the inside front cover.

Type 1

Type 2

Copy speed

35 copies/minute

45 copies/minute

(A4K, 8¹/₂" × 11"K)

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1. Getting Started

Guide to Components

AHU014S

1. Exposure glass cover (optional) or

Auto Document Feeder (ADF) (op-

tional)

6. On indicator

Lights when the operation switch is

turned on, and goes off when the switch

is turned off.

See p.17 “External Options”.

(The illustration shows the ADF.)

7. Operation switch

Press to turn the power on (the On indi-

cator lights up). To turn the power off,

press again (the On indicator goes off).

See p.23 “Turning On the Power”.

2. Exposure glass

Place originals face down here for copy-

ing.

3. Internal tray

Copied, printed paper or fax messages

are delivered here.

8. Control panel

See p.19 “Control Panel”.

9. Internal tray 2 (1 bin tray) (optional)

4. Main power switch

The indicator lights when paper is deliv-

ered to internal tray 2 (1 bin tray). If inter-

nal tray 2 has not been installed, the

indicator does not light. See p.17 “Exter-

nal Options”.

If the machine does not operate after

turning on the operation switch, check

the main power switch is turned on. See

p.23 “Turning On the Power”.

5. Main power indicator

Lights when the main power switch is

turned on, and goes off when the switch

is turned off.

10. Duplex unit (unit for two-sided

copies)

Allows you to print on both sides of a

piece paper in copier and printer func-

tion.

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Getting Started

11. Front cover

Open to access the inside of the machine.

13. Paper tray unit (optional <up-

per: Tray 3, lower: Tray 4>)

12. Paper tray (upper: Tray 1, lower:

Tray 2)

Load paper here.

ZDSH020J

1. Bypass tray

Use when copying onto OHP transparen-

cies, adhesive labels, translucent paper,

postcards, and custom size paper.

2. Right side cover

Open this when a paper jam occurs.

AHU009S

1. Ventilation holes

Prevent overheating. Do not obstruct the

ventilation holes by placing objects near

them or leaning things against them. If

the machine overheats, a fault might oc-

cur.

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Options

External Options

AHU005S

1. 1000-sheet finisher

Sorts, stacks, and staples copies.

*1: Finisher upper tray

6. Paper tray unit

Consists of two paper trays.

7. Bridge unit

Relays copies to the finisher.

*2: Finisher shift tray

2. Exposure glass cover

8. 2 Tray finisher

Lower over originals for copying.

Sorts, stacks, and staples copies. You can

also punch copies. (The Punch function is

optional.)

3. Auto Document Feeder

Place stacks of originals here. They will

feed in automatically.

*1: Finisher shift tray 1

*2: Finisher shift tray 2

4. Internal tray 2 (1 bin tray)

If you select this as the output tray, cop-

ied paper will be delivered here face

down.

9. Booklet finisher

Sorts, stacks, and staples copies. The sad-

dle stitch function can staple the copies in

the centre and folds them like a booklet.

*1: Finisher upper tray

*2: Finisher shift tray

*3: Finisher booklet tray

5. Large Capacity Tray (LCT)

Holds up to 1,500 sheets of paper.

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Getting Started

Internal Options

A Fax unit

Allows you to use the facsimile function.

B Printer/Scanner unit

Allows you to use the printer and scanner functions.

C User account enhance unit

Allows you to increase memory for storing user codes.

D File format converter

Allows you to download documents stored using the copier and printer func-

tions from the Document Server. See p.44 “Downloading Stored Documents”.

E IEEE 1394 interface board

Allows you to connect to an IEEE 1394 cable.

F IEEE 802.11b wireless LAN board

Allows you to install a wireless LAN interface.

G Bluetooth unit

Allows you to expand the interface.

H IEEE 1284 Interface Board

Connects to an IEEE 1284 cable.

I DataOverWriteSecurity Unit

Allows you to erase data on the hard disk.

J Copy Data Security Unit

If a document containing embedded text for unauthorized copy guard is cop-

ied, protected pages are grayed out in the copy.

Note

❒ You cannot install two or more of the options below: IEEE 1394 interface

board, IEEE 802.11b wireless LAN board, Bluetooth unit, IEEE 1284 interface

board.

❒ If the Copy Data Security Unit is installed in the machine, you cannot use the

scanner and fax functions.

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Control Panel

This illustration shows the control panel of the machine with options fully in-

stalled.

AHU022S

1. Screen contrast knob

Adjusts display panel brightness.

3. {User Tools/Counter} key

•

User Tools

Press to change the default and condi-

tions to meet your requirements. See

p.50 “Accessing User Tools (System

Settings)”.

2. Indicators

Show errors and machine status.

•

d: Add Staple indicator. See p.137

“d Adding Staples”.

D: Add Toner indicator. See p.122

“D Adding Toner”.

B: Load Paper indicator. See p.119

“B Loading Paper”.

•

Counter

Press to check or print the counter val-

ue. See p.157 “Counter”.

4. Display panel

Displays operation status, error messag-

es, and function menus.

•

L: Service Call indicator

M: Open Cover indicator

x: Misfeed indicator. See p.125 “x

Clearing Misfeeds”.

5. {Check Modes} key

Press to check settings.

6. {Program} key (copier/facsimi-

•

m: Data In indicator. See “Control

Panel”, Printer Reference.

le/scanner mode)

Press to register frequently used settings,

or to recall registered settings.

Communicating: Communicating in-

dicator. See “Control Panel”, Facsimile

Reference <Basic Features>.

i: Confidential File indicator. See

“Control Panel”, Facsimile Reference

<Basic Features>.

Receiving File: Receiving File indica-

tor. See “Control Panel”, Facsimile Ref-

erence <Basic Features>.

7. {Clear Modes} key

Press to clear previously entered copy job

settings.

•

8. {Energy Saver} key

Press to switch to and from Energy Saver

mode. See p.25 “Energy Saver Mode”.

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Getting Started

9. {Interrupt} key (copier/scanner

17. {Start Manual RX} key, {On Hook Di-

al} key, {Pause/Redial} key, and

{Tone} key

mode)

Press to make interrupt copies during

copying or scanning. See “Interrupt

Copy”, Copy Reference.

Reference

Facsimile Reference <Basic Features>

and Facsimile Reference <Advanced

Features>

10. Main power indicator and On

indicator

The main power indicator goes on when

you turn on the main power switch.

The On indicator lights when the power

is on.

18. Function keys

Press to select one of the following func-

tions:

•

Copy

Important

Document Server

Facsimile

Printer

❒ Do not turn off the main power

switch while the power indicator is

lit or blinking. Doing so may dam-

age the hard disk.

Scanner

19. Function status indicators

These show the status of the above func-

tions:

11. Operation switch

Press to turn the power on (the On indi-

cator goes on). To turn the power off,

press again (the On indicator goes off).

•

Green: active.

Red: interrupted.

12. {Sample Copy} key

Press to make a single set of copies or

prints to check print quality before mak-

ing multiple sets.

13. {Start} key

Press to start copying. Start scanning or

printing documents stored using the

Document Server function.

14. {Clear/Stop} key

•

Clear

Press to delete a number entered.

•

Stop

Press to stop a job in progress, such as

scanning, faxing, or printing.

15. {#} key

Press to enter a value.

16. Number keys

Use to enter the numbers for copies, fax

numbers and data for the selected func-

tion.

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Control Panel

Display Panel

The display panel shows machine status, error messages, and function menus.

The function items displayed serve as selector keys. You can select or specify an

item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as

cannot be used.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

Note

❒ The following display is of a machine with the optional 2 Tray finisher and

LCT installed.

The copying screen is displayed as default after power on.

Common key operations

The following keys are common to all screens:

❖ Key list

[OK]

Acknowledges a selected function or entered values, and then returns

to the previous display.

[Cancel]

Deletes a selected function or entered values, and then returns to the

previous display.

[UPrev.] [TNext]

Moves to the previous or next display when all items cannot be shown

on the same display.

[OK] [Yes]

[Clear]

Closes displayed messages.

Cancels entered values but does not change the settings.

Returns to the previous display.

[Exit]

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Getting Started

Note

When the Authentication

Screen is displayed

❒ When the entered login user

name or login password is not

correct, "Authentication has

failed." appears. Check the login

user name and password.

When Basic Authentication, Win-

dows Authentication, LDAP Authen-

tication, or Integration Server

Authentication is set, the authentica-

tion screen is displayed. Unless a val-

id user name and password are

entered, operations are not possible

with the machine.

Log Off

Important

❒ To prevent unauthorized users

from using the machine, always

log off when you have finished us-

ing the machine.

Note

❒ Consult the User Administrator

about your login user name and

various types of user authentica-

tion, consult the respective admin-

istrators.

A Press {User Tools / Counter}.

❒ When User Code Authentication is

set, the screen for entering a user

code is displayed instead. For de-

tails, see p.74 “Authentication In-

formation”.

B Press [Logout].

A Press [Enter] for Login User Name.

C Press [Yes].

D Press {User Tools / Counter}.

B Enter a login user name, and then

press [OK].

C Press [Enter] for Login Password.

D Enter a login password, and then

press [OK].

E Press [Login].

When the user is authenticated, the

screen for the function you are us-

ing appears.

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Turning On the Power

This machine has two power switches.

Turning On the Main Power

❖ Operation switch (right side of the

control panel)

A Make sure the power cord is firm-

Press to activate the machine.

When the machine has finished

warming up, you can make copies.

ly plugged into the wall outlet.

B Open the switch cover and turn

on the main power switch.

❖ Main power switch (left side of the ma-

chine)

The main power indicator goes on.

Turning off this switch makes the

main power indicator on the right

side of the control panel go off.

When this is done, machine power

is completely off.

When the fax unit (optional) is in-

stalled, fax files in memory may be

lost if you turn this switch off. Use

this switch only when necessary.

AHU016S

Note

❒ This machine automatically enters

Energy Saver mode or turns itself

off if you do not use it for a while.

See p.58 “Auto Off Timer” and

p.59 “Panel Off Timer”.

Important

❒ Do not turn off the main power

switch immediately after turn-

ing it on. Doing so may result in

damage to the hard disk or

memory, leading to malfunc-

tions.

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Getting Started

Note

Turning On the Power

❒ Even if you press the operation

switch, the indicator does not

go out, but blinks in the follow-

ing cases:

A Press the operation switch.

The On indicator goes on.

•

When the exposure glass cov-

er or ADF is open.

• During communication with

external equipment.

• When the hard disk is active.

• If a file is waiting to be trans-

mitted within the next

minute using the “Send Lat-

er” facsimile function.

Note

Turning Off the Main Power

❒ If the power does not come on

when the operation switch is

pressed, check the main power

switch is on. If it is off, turn it on.

Important

❒ Do not turn off the main power

switch when the On indicator is lit

or blinking. Doing so may result in

damage to the hard disk or memo-

ry.

Turning Off the Power

❒ Make sure to turn off the main

power switch before pulling out

the power plug. Not doing this

may result in damage to the hard

disk or memory.

A Make sure the exposure glass cov-

er or the ADF is in the right posi-

tion.

B Press the operation switch.

The On indicator goes off.

A Make sure the On indicator is not

lit.

B Open the switch cover, and then

turn off the main power switch.

The main power indicator goes

out.

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Turning On the Power

Saving Energy

-When the fax unit (optional) is

installed

When the main power switch is

turned off while using the fax func-

tion, waiting fax and print jobs may

be canceled, and incoming fax docu-

ments not received. If you have to

turn off this switch for some reason,

keep the following points in mind:

-Energy Saver Mode

If you do not use the machine for a

certain period after an operation, or

when you press the {Energy Saver}

key, the display disappears and the

machine goes into Energy Saver

mode. When you press the {Energy

Saver} key again, the machine returns

to the ready condition. The machine

uses less electricity in Energy Saver

mode.

Important

❒ Make sure 100% is shown as avail-

able memory on the display before

turning off the main power switch

or unplugging the power cord. Fax

files in memory are deleted an

hour after you turn off the main

power switch or unplug the power

cord. See "Turning Off the Main

Power/In the Event of Power Fail-

ure", Facsimile Reference <Advanced

Features>.

Note

❒ You can change the amount of time

the machine waits before switch-

ing to Energy Saver mode after

copying has finished or the last op-

eration is performed. See p.59

“Panel Off Timer”.

❒ The On indicator does not go out,

but blinks in dial-in mode even if

you press the operation switch.

When this happens, check the ex-

planations below, and turn off the

main power switch.

• the computer is not controlling

the machine.

• the machine is not receiving a

fax.

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Getting Started

-Auto Off

The machine automatically turns it-

self off when the job is finished, after

a certain period of time has elapsed.

This function is called "Auto Off".

Note

❒ You can change the Auto Off time.

See p.58 “Auto Off Timer”.

❒ The Auto Off Timer function will

not operate in the following cases:

• When a warning message ap-

pears

• When the service call message

appears

• When paper is jammed

• When the cover is open

• When the "Add Toner" message

appears

• When toner is being replen-

ished

• When the User Tools/Coun-

ter/Inquiry screen is displayed

•

When fixed warm-up is in progress

• When the facsimile, printer, or

other functions are active

•

When operations were suspend-

ed during printing

•

When the On-hook dialing func-

tion is in use

• When a recipient is being regis-

tered in the address list or

group dial list

• When the Data In indicator is on

or blinking

• When the screen of stored docu-

ment under the printer function

is displayed

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2. Combined Function

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

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Combined Function Operations

❒ The copying screen is displayed as default after power on. You can change

this default setting. See p.51 “Function Priority”.

AHU020S

-System Reset

The machine returns automatically to its initial condition when the job is fin-

ished, after a certain period of time has elapsed. This function is called "System

Reset".

Note

❒ You can change the System Reset time. See p.59 “System Auto Reset Timer”.

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Multi-Access

You can carry out another job using a different function while the current job is

being performed. Performing multiple functions simultaneously like this is

called "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is being

used. For example:

• While making copies, you can scan documents to store in the Document Serv-

er.

• While printing documents stored in the Document Server, the machine can

receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make operations for copying.

Note

❒ See p.52 “Print Priority” for setting function priority. As default, [Display

Mode] is set to first priority.

❒ When the optional 1000-sheet finisher, 2 Tray finisher or booklet finisher is in-

stalled on the machine, you can specify the output tray where documents are

delivered. For details about how to specify the output tray for each function,

see the following descriptions:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.54 “Output: Printer (printer)”

-Function compatibility

The chart shows function compatibility when print priority is set to "Interleave".

See p.52 “Print Priority”.

|: Simultaneous operations are possible.

$: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done.

❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends.

×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not possible.)

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Combined Function Operations

Function you want to se- Copier

lect

Facsimile

Printer

Scanner

Function in progress

Using the

control

panel

❍ ❍ $ $ | $ | | | | | $ $ $ $ $ $ | | |

Stapling

| → → ❍ ❍ $ $ | $ | | | | → $ $ $ $ $ | | | |

*1 *1 *1

*2 *2

*2 *4 *4

Sort

| → → ❍ ❍ $ $ | $ | | | | | $ $ $ $ $ | | | |

*1 *1 *1

*2 *2

Using the

control

panel

❍ ❍ ❍ ×

| × | | | | | ×

| | |

Copying

❍ ❍ ❍ ×

| × | → | → → ×

| × | | | | | $ $ $ $ $ $ | | |

| × | | | | | × | | |

→ | →

Using the control panel

$ $ $ ❍ ❍ ×

Scanning

an Original

for Memo-

ry Trans-

mission

Memory

Transmis-

sion

| | | | | | | | | | | | | | | | | | | | | → |

*3 *3 *3 *7

Immediate

Transmis-

sion

| × | | | | | ×

| → |

Memory

Reception

| | | | | | | | | | | | | | | | | | | | | | |

*3 *3 *3 *7

Printing

Received

Data

| | | | | | | | | | × | | | | | | | | | | | |

Data Reception

Sort Print

| | | | | | | | | | | → → → | | | | | | | | |

| | | ❍ ❍ | | | | | | | → → | | | | | | | | |

| → | ❍ ❍ | | | | | | | → → | | | | | | | | |

Stapling

*4 *4

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Multi-Access

Function you want to se- Copier

lect

Facsimile

Printer

Scanner

Function in progress

Using the

control

panel

Scanning

using the

Network

TWAIN

Scanner

$ $ $ ❍ ❍ $ $ ❍ $ | | | | | ×

$ $ $ | | |

| × | | | | | ×

| | |

Scanning

$ ×

❍ ❍ $ × | × | | | | | ×

$ × $ | | |

Using the

control

panel

$ $ $ ❍ ❍ $ $ | $ | | | | | $ $ $ ×

| | |

Scanning a

Document

to Store in

Document

Server

$ ×

❍ ❍ $ × | × | | | | | $ ×

| | |

Printing

from Docu-

ment Server

$ | | ❍ ❍ | | | | | | | | | | | | | | | | | |

*6 *6 *6

Printing

from Docu-

ment Server

| | | | | | | | | | | | | | | | | | | | × | |

Sending a

Fax from

Document

Server

| | | | | | | | | | | | | | | | | | | | | ×

Printing

| | | | | | | | | | | | | | | | | | | | → | →

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Combined Function Operations

Simultaneous operations are only possible once the preceding job documents are all

scanned and [Next Job] appears.

You can scan a document once the preceding job documents are all scanned.

Simultaneous operations are only possible with an additional line installed and

when the fax function is not using the line given priority in the facsimile settings.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become possible after you press [Next Job].

During parallel reception, any subsequent job is suspended until reception is com-

pleted.

Limitation

❒ Stapling cannot be used at the same time for multiple functions.

Note

❒ A machine with the 1000-sheet finisher installed, that is printing with the sta-

pling operation on paper larger than A4 size, starts the subsequent job (for

which the finisher shift tray is specified as the output tray) only after the cur-

rent print job finishes.

❒ While printing is in progress, scanning using another function may take more

time.

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3. Document Server

Relationship between the Document

Server and Other Functions

The following table describes the relationship between the Document Server

and other functions.

Wheretostore Displaying a Printingstored

Sending

documents

Function

documents

list

documents

Copier/Doc-

ument Server

Copier

available

not available

Document

Server

Printer

available

not available

available ^*1

available ^*3

Facsimile

Scanner

Facsimile

Scanner

available

not available

You can send stored documents using the fax function. See “Sending a Stored File”,

Facsimile Reference <Advanced Features>.

You can display stored documents using scanner function. See "Displaying the List

of Stored Files", Scanner Reference .

You can send stored documents from scanner mode. See “Sending Stored Files by E-

mail or Scan to Folder, or Delivering”, Scanner Reference.

Note

❒ The following table shows the capacity of the Document Server.

Number of pages for Number of files

each file

Number of pages in

total

Copier

Printer

1,000 pages

3,000 files

9,000 pages

Scanner

Facsimile

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Document Server

Document Server Display

❖ Document Server Main Display

AHT028S

1. Operating status and messages.

4. The operation keys.

2. The title of the currently selected

5. The functions under which the

screen.

documents were stored.

3. The numbers of originals, copies,

6. A lock icon appears next to each

and printed pages.

password-protected file.

The icons below show the functions active when the documents were stored

in the Document Server.

Mode

Icon

Copier

Facsimile

Printer

Scanner

Note

❒ Depending on the settings of security functions, not all the stored docu-

ments may be displayed.

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Using the Document Server

❒ Be careful not to let anyone know

your password, especially when

entering a password or recording

it. Keep any record of your pass-

word in a secure place.

Storing Data

❖ File name

Stored documents are automatically

named "COPY0001", "COPY0002".

You can change assigned file

names.

❒ Avoid using a single number or

consecutive numbers for a pass-

word such as "0000" or "1234",

since the numbers like this are easy

to guess, so using them will not

provide a worthwhile level of se-

curity.

❖ User name

You can register a user name to

identify the user or user group that

stored the documents. To assign it,

you can register the user name us-

ing the name assigned to the user

code, or by entering the name di-

rectly.

❒ A document accessed with a cor-

rect password remains selected

even after operations are complete,

and it can be accessed by other us-

ers. To stop this, be sure to press

the {Clear Modes} key to cancel the

document selection.

Reference

For details about user codes, see

p.72 “Registering Names”.

❒ The user name used when adding

a document to the Document Serv-

er is to identify the document crea-

tor and type. It is not to protect

confidential documents from oth-

ers.

❖ Password

To prevent unauthorized printing,

you can set a password for any

stored file. A protected file can

only be accessed if its password is

entered. When a password is set

for the documents, appears next

to the documents.

Note

❒ Enter a four-to eight-digit pass-

word.

❒ By default, data stored in the Doc-

ument Server is deleted after three

days (72 hours). You can specify

the time taken for the stored data

to be deleted automatically. See

p.66 “Auto delete File in Docu-

ment Server”.

Reference

To store documents without using

Document Server functions, see

the manuals for those modes.

Important

❒ Data stored in the machine might

be lost if some kind of failure oc-

curs. The manufacturer shall not

be responsible for any damage re-

sulting from loss of data.

❒ If you do not want stored data to

be automatically deleted, select

[No] in Auto Delete File before stor-

ing a document. If you select [Yes]

later, data stored after will be auto-

matically deleted.

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Document Server

❒ When the machine is printing a

document stored using the copier

function, wait until printing has

finished before you store a docu-

ment in the Document Server.

D Place originals either on the expo-

sure glass or in the ADF.

Reference

For information about types of

originals and how to place

them, see Copy Reference.

A Press the {Document Server} key.

E Make any required settings.

Reference

For details, see Copy Reference.

B Press [Scan Original].

F Press the {Start} key.

The document is stored in the Doc-

ument Server.

Note

❒ To stop scanning, press the

{Clear/Stop} key. To restart a

paused scanning job, press [Con-

tinue] in the confirmation dis-

play. To delete saved images

and cancel the job, press [Stop].

C Enter a file name, user name, or

password if necessary.

Note

❒ If you do not enter a file name,

❒ When a password is set,

ap-

one is automatically assigned.

pears on the left side of the file

name.

Reference

p.37 “To register or change the

user name”

❒ After scanning, stored docu-

ments appear on the Select Files

to Print display. If this display

does not appear, press [Scanning

Finished].

p.37 “To change the file name”

p.38 “To set or change the pass-

word”

❒ When placing an original on the

exposure glass, press [Scanning

Finished] after all the originals

have been scanned.

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Using the Document Server

To register or change the user name

When using an unregistered user

name in the Address Book

A Press [Scan Original].

A To enter an unregistered user

name, press [Non-programmed

Name].

The Scan Original display appears.

B Press [User Name].

B Enter a new user name, and

then press [OK].

Reference

p.159 “Entering Text”

When no user name has been

registered in the Address Book

If user names are already regis-

tered, the Change User Name dis-

play appears. To use an

unregistered user name, press

[Non-programmed Name].

A Enter a new user name, and

then press [OK].

When no user name are registered

in the Address Book, the User

(Destination) Name entry display

appears.

When using a registered user

name in the Address Book

Reference

p.159 “Entering Text”

A Select a registered user name

from the list, and then press

[OK].

To change the file name

A Press [Scan Original].

The Scan Original display appears.

B Press [File Name].

To change your user name to an

unregistered user name, pro-

ceed to the next step.

Reference

The Change File Name display ap-

pears.

p.74 “Registering a New

User Code”

C Press [Delete All] to delete the old

file name.

Note

❒ You can also use [Backspace] to

delete unnecessary characters.

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Document Server

D Enter a new file name, and then

Changing Stored Document's

File Name, User Name, or

Password

press [OK].

Note

❒ Up to 20 characters can be en-

tered as a file name. Note that

only 15 characters of each file

name appear in the document

list.

A Press the {Document Server} key.

B Select the document with the user

name, file name, or password you

want to change.

Reference

p.159 “Entering Text”

To set or change the password

A Press [Scan Original].

The Scan Original display appears.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

B Press [Password].

C Press [File Management].

Enter a password using the number

keys (four-to eight-digits), and

then press the {#} key.

D Press [Change File Name], [Change

D Reenter the password (four-to

eight-digits) for verification, and

then press the {#} key.

User Name], or [Change Password].

E Enter the new file name, user

name, or password using the let-

ter keys or number keys, and then

press [OK].

E Press [OK].

Reference

p.37 “To register or change the

user name”

p.37 “To change the file name”

p.38 “To set or change the pass-

word”

F Press [OK].

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Using the Document Server

To search by user name

Searching for Stored

Documents

A Press the {Document Server} key.

You can use either [Search by File

Name] or [Search by User Name] to

search for documents stored in the

Document Server. You can also list

stored documents in a preferred or-

der.

B Press [Search by User Name].

Note

❒ If you install DeskTopBinder Pro-

fessional or DeskTopBinder Lite

on your computer, you can search

for and rearrange documents us-

ing your computer.

C To specify a registered user name,

select the user name from the dis-

played list, and then press [OK].

Note

❒ To specify an unregistered user

name, follow the procedure be-

low.

Reference

Manuals for DeskTopBinder Pro-

fessional/Lite or Help

D To specify an unregistered user

name, press [Non-programmed

Name]. Enter a user name, and

then press [OK].

To search by file name

A Press the {Document Server} key.

B Press [Search by File Name].

Reference

p.159 “Entering Text”

C Enter the file name using the let-

E Press [OK].

ter keys, and then press [OK].

Only files beginning with the

name entered appear in the Select

Files to Print display.

Only files beginning with the

name entered appear in the Select

Files to Print display.

Note

Reference

❒ To display all files stored in the

Document Server, press [File

List].

p.159 “Entering Text”.

Note

❒ To display all files stored in the

Document Server, press [File

List].

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Document Server

Checking the Details of Stored

Documents

Printing Stored Documents

Note

A Select a document to display its

❒ You can print stored documents

from a network computer using

Web Image Monitor. For details

about how to start the Web Image

Monitor, see Network Guide.

detailed information.

A Select a document you want to

print.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

B Press [Detail].

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

❒ You can search for a document

using [Search by User Name] or

[Search by File Name]. See p.39

“Searching for Stored Docu-

ments”.

Detailed information about the

document appears.

Note

❒ If you selected several docu-

ments, use [U] and [T] to view

the details of each.

❒ You can sort document names

in the list by user name, file

name or date. To sort docu-

ments, press [User Name], [File

Name] or [Date].

❒ Press [OK]. The Select Files to

Print display reappears.

❒ If you cannot determine the

contents of a document by its

file name, you can print only the

first page of the document for

checking purposes. See p.43

“Printing first page”.

❒ To cancel a selection, press the

highlighted document again.

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Using the Document Server

❒ Print setting items are listed be-

low. For details about print re-

sults of each setting, see Copy

Reference.

B To print multiple documents, re-

peat step in the order that you

want to print.

Note

❖ Binding format

❒ You can select up to 30 docu-

•

Two-sided Copy Top to Top

ments.

• Two-sided Copy Top to

Bottom

❒ If sizes or resolutions of selected

documents are not the same, the

documents may not be printed.

• Booklet

❒ If you wish to change the order

for printing, cancel the selec-

tion, and reselect in the desired

order.

• Magazine

❖ Cover handling

• Cover/Slip sheet

• Edit/Stamp

❒ If you press the {Clear Modes}

key, selection of all documents

will be canceled.

❖ Finish

❒ If you press [Printg Odr], the doc-

uments will be displayed in the

order of printing.

• Sort

• Stack

• Staple

C If you need to change print set-

• Punch (optional)

tings, press [Print Settings].

❒ If you print more than one set

using the Sort function, you can

check the print result by print-

ing out only the first set. See

p.42 “Sample copy”.

The Print Settings display appears.

User names, file names, and print

order of documents appear.

❒ When multiple documents are

printed at the same time, you

can combine them into a single

set by adjusting the print order.

❒ When multiple documents are

printed at the same time, print

settings made for the document

printed first are applied to all

more documents can be stored

when the total is 3,000. You should

delete unnecessary documents to

increase available memory.

If more than one document is select-

ed, the first page of each is printed.

A Select the document.

Note

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

❒ You can delete all the stored docu-

ments at once with User Tools. See

p.67 “Delete All Files in Document

Server”.

❒ You can search for the docu-

ment using [Search by User Name]

or [Search by File Name] at the left

top of the display. See p.39

“Searching for Stored Docu-

ments”.

❒ You can delete stored documents

from a network computer using

the Web Image Monitor. For de-

tails about how to start the Web

Image Monitor, see Network Guide.

❒ You can sort document names

in the list by user name, file

name, or date. To sort docu-

ments, press [User Name], [File

Name], or [Date].

A Press the {Document Server} key.

B Select the document to delete.

Note

❒ To cancel a document selection,

❒ If a password is already set for

the document, enter that pass-

word, and then press [OK].

press it again.

B Press [Print 1st Page].

❒ You can delete multiple docu-

ments at once.

❒ You can search for a document

by user or file name, using

[Search by User Name] or [Search

by File Name] respectively. See

p.39 “Searching for Stored Doc-

uments”.

C Press the {Start} key.

❒ You can sort document names

in the list by the user name, file

name, or date. To sort docu-

ments, press [User Name], [File

Name], or [Date].

❒ If you cannot find the document

by name, you can print the first

page of a document to check its

contents. See p.43 “Printing first

page”.

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Document Server

❒ Press the selected line again to

cancel the print job.

Downloading Stored

Documents

C Press [Delete File].

Note

❒ File format converter is required

when downloading documents

stored in copier or printer mode.

A Start Web browser.

D Press [Delete] to delete the docu-

B Enter “http:// (IP address of this

ment.

machine) /” in the [Address] box.

The top page of Web Image Moni-

tor appears.

Viewing Stored Documents

Using Web Image Monitor

C Click [Document Server].

The [Document Server File List] ap-

pears.

Reference

The Web Image Monitor's Help.

Note

A Start Web browser.

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

B Enter “http:// (IP address of this

machine) /” in the [Address] box.

The top page of Web Image Moni-

tor appears.

D Click the properties button of the

document you want to download.

C Click [Document Server].

The [Document Server File List] ap-

pears.

E Select [PDF], or [Multi-page TIFF] in

the [File format] list.

Note

❒ To switch the display format,

click [Details], [Thumbnails] or

[Icons] from the [Display method]

list.

❒

[Multi-page TIFF] is available when

file format converter is in-

stalled.

❒ [Multi-page TIFF] cannot be select-

ed for documents stored in cop-

ier or printer mode.

D Click the properties button of the

document you want to check.

Information about that document

appears.

F Click [Download].

G Click [OK].

E Confirm the document's content.

Note

❒ To enlarge the document pre-

view, click [Enlarge Image].

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Settings for the Document Server

❖ Copier/Document Server Features (See "General Features 4/4", Copy Refer-

ence.)

Items

Default

General Features

Document Server Storage Key: F1 2 Sided Original Top to Top

Document Server Storage Key: F2 1 Sided→1 Sided Combine

Document Server Storage Key: F3 1 Sided→1 Sided Combine: 4

originals

Document Server Storage Key: F4 1 Sided→1 Sided Combine: 8

originals

Document Server Storage Key: F5 Create Margin

❖ System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58

“Timer Settings”, and p.61 “Administrator Tools”.)

Items

Default

General Features

Warm Up Notice

Copy Count Display

Output: Document Server

Paper Tray Priority: Copier

Front Cover Sheet Tray

Slip Sheet Tray

Internal Tray 1

Tray 1

Off

Tray Paper Settings

Off

Timer Settings

Copier/Document Server

Auto Reset Timer

60 seconds

Administrator Tools

Auto Delete File in Docu-

ment Server

Yes After 3 day(s)

Delete All Files in Document --

Server

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Document Server

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4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “Connecting and

Setting Up”, Network Guide.

For details about parallel interface, see “System Settings (Parallel Connec-

tion)”, Printer Reference.

❖ General Features (See p.51 “General Features”.)

Default

Panel Tone

Warm Up Notice

Copy Count Display

Function Priority

Print Priority

Copier

Display Mode

3 Seconds

Internal Tray 1

Internal Tray 2

Internal Tray 1

Function Reset Timer

Output: Copier

Output: Document Server

Output: Facsimile

Output: Printer

Prepare Stapling

<F/F4>Size Setting

8¹/₂" × 13" L

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User Tools (System Settings)

❖ Tray Paper Settings (See p.55 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier

Paper Tray Priority: Facsimile

Paper Tray Priority: Printer

Tray Paper Size: Tray 1

Tray 1

A4K, 8¹/₂" × 11" K

A3L, 11" × 17"L

A4L, 8¹/₂" × 11"L

Tray Paper Size: Tray 2

Tray Paper Size: Tray 3

A4L, 8¹/₂" × 14"L

Tray Paper Size: Tray 4

Paper Type: Bypass tray

Paper Type: Tray 1

Paper Type: Tray 2

Paper Type: Tray 3

Paper Type: Tray 4

Paper Type: LCT

No display

No display/2 Sided Copy/Auto Paper Select on

Front Cover Sheet Tray

Slip Sheet Tray

Off

Printer Bypass Paper Size

A4K

❖ Timer Settings (See p.58 “Timer Settings”.)

Default

Auto Off Timer

1 minute(s)

60 seconds

Panel Off Timer

System Auto Reset Timer

Copier/Document Server Auto Reset Timer 60 seconds

Facsimile Auto Reset Timer

Printer Auto Reset Timer

Scanner Auto Reset Timer

Set Date

30 seconds

60 seconds

Set Time

Auto Logout Timer

Off

❖ Interface Settings

• For details about network settings, see “Connecting and Setting Up”, Net-

work Guide.

• For details about parallel interface, see “System Settings (Parallel Connec-

tion)”, Printer Reference.

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User Tools Menu (System Settings)

❖ File Transfer

See “Connecting and Setting Up”, Network Guide.

❖ Administrator Tools (See p.61 “Administrator Tools”.)

Default

User Authentication Management

Administrator Authentication Management

Program / Change Administrator

Key Counter Management

Off

Extended Security

Display/Print Counter

Display/Clear/Print Counter per User

Address Book Management

Address Book:Program/Change/Delete Group

Address Book:Program/Change/Delete Transfer Request

Address Book:Change Order

Print Address Book: Destination List

Address Book:Edit Title

Address Book:Select Title

Title 1

Auto Delete File in Document Server

Delete All Files in Document Server

Program / Change / Delete LDAP Server

Use LDAP Server

After 3 day(s)

Off

AOF(Always On)

Firmware Version

Network Security Level

Transfer Log Setting

Off

Data Security for Copying

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User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for Administrators in

D Change settings by following in-

charge of this machine.

structions on the display panel,

and then press [OK].

User Tools allow you to change or set

defaults.

Note

❒ To cancel changes made to set-

tings and return to the initial

display, press the {User

Tools/Counter} key.

❒ Operations for system settings dif-

fer from normal operations. Al-

ways quit User Tools when you

have finished. See p.50 “Quitting

User Tools”.

Quitting User Tools

❒ Any changes you make with User

Tools remain in effect even if the

main power switch or operation

switch is turned off, or the {Energy

Saver} or {Clear Modes} key is

pressed.

A Press the {User Tools/Counter} key.

Changing Default Settings

Note

❒ You can also quit User Tools by

Note

pressing [Exit].

❒ If the Administrator Authentica-

tion specified, contact your admin-

istrator.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Select the menu, and then press

the appropriate key.

Reference

p.47 “User Tools Menu (System

Settings)”

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Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Accessing User Tools (System Settings)”.

General Features

❖ Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖ Warm Up Notice (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy af-

ter leaving Energy Saver mode, or when the power is turned on.

Note

❒ If the Panel Tone setting is “Off”, the beeper does not sound, whatever the

Warm Up Notice setting.

❒ Default: On

❖ Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or

the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

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User Tools (System Settings)

❖ Print Priority

Gives print priority to the mode displayed.

Reference

p.29 “Multi-Access”

Note

❒ Default: Display Mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher or

booklet finisher is installed on the machine, you can specify an output tray

for documents delivery. For details about how to specify an output tray for

each function, see the following sections:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.54 “Output: Printer (printer)”

❖ Function Reset Timer

You can set the length of time the machine waits before changing modes

when using the multi-access function (see p.29 “Multi-Access”). This is useful

if you are making many copies and have to change settings for each copy. If

you set a longer reset period, you can prevent interruption from other func-

tions.

Note

❒ Default: Set Time

❒ The Function Reset Timer setting is ignored if Interleave is set for Print Pri-

ority (see p.52 “Print Priority”).

❒ When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

❒ The default time is three seconds.

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Settings You Can Change with User Tools

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

AHU006S

1. Finisher Upper Tray

2. Finisher Shift Tray

3. Finisher Shift Tray 1

4. Finisher Shift Tray 2

5. Finisher Upper Tray

6. Finisher Shift Tray

7. Internal Tray 1

8. Internal Tray 2

Note

❒ Default: Internal Tray 1

❖ Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

❖ Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 2

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

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User Tools (System Settings)

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal Tray 1

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❒ For details about output trays, see p.53 “Output: Copier (copier)”.

❖ Prepare Stapling

When the booklet finisher is installed, perform a stapling test (five to seven

times) after replacing staples for saddle stitching, or removing jammed sta-

ples.

Note

❒ The display for this setting appears only when the booklet finisher is in-

stalled. See p.141 “Using “Prepare Stapling ”in User Tools to initialize the

staple unit”.

❖ <F/F4>Size Setting

Currently three types of F size are available; 8¹/₂"×13"L, 8¹/₄"×13"L and

8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these

three types of originals. This function sets the F size from the ADF or expo-

sure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be

used for F size originals based on this setting.

Note

❒ Default: 8¹/₂"×13"L

Output tray settings

Limitation

❒ You cannot interrupt the current stapling job even if a stapling job is specified

by a different function.

❒ When the 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed

and stapling or shift-sorting is specified for a job, the job will be delivered to

the finisher shift tray, finisher shift tray 1 or finisher shift tray 2 regardless of

the output tray specified.

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Settings You Can Change with User Tools

Tray Paper Settings

❖ Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

• The paper sizes you can set for Tray 1 to Tray 4 are as follows:

• A3L, B4 JIS (Japanese Industrial Standard)L, A4K, A4L, B5 JISK, B5

JISL, A5L

• 11"×17"L, 8¹/₂"×14"L, 8¹/₂"×13"L, 8¹/₂"×11"K, 8¹/₂"×11"L,

8¹/₄"×13"L, 8¹/₄"×14"L, 11"×14"L, 8"×13"L, 7¹/₄"×10¹/₂"L,

8"×10¹/₂"K, 8"×10¹/₂"L, 5¹/₂"×8¹/₂"L

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was

not detected.

Note

❒ Default:

• Tray 1: A4K, 8¹/₂" × 11"K

• Tray 2: A3L, 11" × 17"L

• Tray 3: A4L, 8¹/₂" × 11"L

• Tray 4: A4L, 8¹/₂" × 14"L

❒

The paper guide for the optional LCT is fixed for A4K, 8¹/₂"

per. Contact your service representative if you need to change the paper size.

11"Ksize pa-

❒ If the paper size set for the selector in the paper tray is different to the pa-

per size for this setting, the paper size of the selector has priority.

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the selector to "p".

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User Tools (System Settings)

Reference

p.134 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• recycled paper, special paper, colour paper, letterhead, label paper, pre-

punched paper, bond paper, cardstock, thick paper, OHP

Note

❒ Default: No Display

❖ Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper

tray. The print function use this information to automatically select the paper

tray.

• The paper types you can set are as follows:

• recycled paper, special paper, colour paper, letterhead, preprinted pa-

per, prepunched paper, bond paper, cardstock

Note

❒ Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ When paper of the same type and size is loaded in two different paper

trays and you want to specify one as 2 Sided Copy and one as 1 Sided

Copy, specify the upper tray for 2 Sided Copy. If one of the trays is speci-

fied as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

❒ A appears next to the paper tray if [No] is selected in Auto Paper Select.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not

valid for the tray.

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Settings You Can Change with User Tools

❖ Paper Type: LCT

Sets the display so you can see what type of paper is loaded in the LCT.

• The paper types you can set are as follows:

• recycled paper, special paper, colour paper, letterhead, preprinted pa-

per, prepunched paper, bond paper, cardstock

Note

❒ Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

❒ A appears next to the LCT if [No] is selected in Auto Paper Select.

Limitation

❒ [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not

valid for the LCT.

❖ Front Cover Sheet Tray

Allows you to specify and display the paper tray that is setting cover sheets.

After selecting the paper tray, you can also specify the display timing and

copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ Functions using the cover sheet tray setting are the front cover function

and front/back cover function.

❒ When [At Mode Selected] is selected, cover sheet tray settings only appear

when the cover function or slip sheet function is selected.

❒ When [Full Time] is selected, the cover sheet tray is always displayed.

❒ You can set Copying Method in Duplex only when [At Mode Selected] is se-

lected.

Reference

“Covers”, Copy Reference

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User Tools (System Settings)

❖ Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets.

After selecting the paper tray, you can also specify the display timing and

copy method for two-sided copying.

Note

❒ Default:

• Tray to Program: Off

❒ When [At Mode Selected] is selected, slip sheet tray settings only appear

when the cover function or slip sheet function is selected.

Reference

"Slip Sheets", Copy Reference

❖ Printer Bypass Paper Size

You can specify the size of the paper in the bypass tray when printing data

from the computer.

• The paper types you can set for trays are as follows:

A3L, A4K, A4L, A5K, A5L, A6L, B4 JISL, B5 JISK, B5 JISL, B6

JISL, C5 EnvK, C6 EnvK, DL EnvK, 12" × 18"L, 11" × 17"L, 8¹/₂" ×

14"L, 8¹/₂" × 13"L, 8¹/₂" × 11"K, 8¹/₂" × 11"L, 8¹/₄" × 13"L, 8" × 13"L,

7¹/₄" × 10¹/₂"K, 7¹/₄" × 10¹/₂"L, 5¹/₂" × 8¹/₂"K, 5¹/₂" × 8¹/₂"L, 4¹/₈" ×

9¹/₂"K, 3⁷/₈" × 7¹/₂"K, 8KL, 16KK, 16KL

Note

❒ Default:A4K

❒ You can specify a custom size of between 90.0 and 297.0 mm (3.6"-11.7")

vertically, and between 148.0 and 432.0 mm (5.9"-17.0") horizontally.

Timer Settings

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine

automatically turns off, in order to conserve energy. This function is called

"Auto Off".

The machine status after the Auto Off operation is referred to as "Off mode", or

"Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 minute(s)

❒ The time can be set from 10 seconds to 240 minutes, using the number keys.

❒

From “Off mode” or “Sleep mode”, the machine is ready to use within 10 seconds.

❒ Auto Off may not work when error messages appear.

❒ The machine may not shift to "Sleep Mode" at the set time, if the main pow-

er switch has just been turned on and functions other than copier function

are still in the process of starting up.

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Settings You Can Change with User Tools

❖ Panel Off Timer

Set the amount of time the machine waits before switching the panel off after

copying has finished or performing the last operation.

Note

❒ Default: 1 minute(s)

❒ The time can be set from 10 seconds to 240 minutes, using the number keys.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the func-

tion set in Function Priority when no operations are in progress, or when an

interrupted job is cleared. This setting determines the system reset interval.

See p.51 “Function Priority”.

Note

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds in 1 second increments, using

the number keys.

❖ Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

Note

❒ Default: 30 seconds

❒ The time can be set from 30 to 999 seconds, using the number keys.

❖ Printer Auto Reset Timer(printer)

Specifies the time to elapse before the printer function resets.

Note

❒ Default: On, 60 seconds

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ The time can be set from 10 to 999 seconds, using the number keys.

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User Tools (System Settings)

❖ Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

❒ If [Off] is selected, the machine will not automatically switch to the user

code entry screen.

❒ Default: On, 60 seconds

❒ The time can be set from 10 to 999 seconds, using the number keys.

❖ Set Date

Set the date for the copier's internal clock using the number keys.

Note

❒ To change between year, month, and day, press [←] and [→].

❖ Set Time

Set the time for the copier's internal clock using the number keys.

Note

❒ To change between hours, minutes and seconds, press [←] and [→].

❒ Enter the time using the 24–hour format (in 1 second increments).

❖ Auto Logout Timer

You can specify whether or not to automatically log out a user when the user

does not operate the machine for a specified period of time after logging in.

Note

❒ Default: On, 60 seconds

❒ When [On] is selected, the time can be set from 10 to 999 seconds, in one sec-

ond increments, using the number keys.

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Settings You Can Change with User Tools

Administrator Tools

Administrator Tools are used by the administrator. To change these settings,

contact the administrator. We recommend specifying Administrator Authenti-

cation before making Administrator Tools settings. See Security Reference.

❖ User Authentication Management

• User Code Authentication

Using User Code Authentication, you can limit the available functions and

supervise their use.

When using User Code Authentication, register the user code.

See p.74 “Authentication Information”.

• Copier

• Document Server

• Facsimile

• Scanner

• Printer

• Printer: PC Control

Note

❒ Using the Printer PC Control function, you can obtain a log of prints cor-

responding to the codes entered using the printer driver.

• Basic Authentication

• Windows Authentication

• LDAP Authentication

• Integration Server Authentication

• Off

Note

❒ Default: Off

Reference

For details about Basic Authentication, Windows Authentication, LDAP

Authentication, and Integration Server Authentication, see Security Refer-

ence.

❖ Administrator Authentication Management

See Security Reference.

❖ Program / Change Administrator

See Security Reference.

❖ Key Counter Management

You can specify that functions that you want to manage with the key counter.

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User Tools (System Settings)

❖ Extended Security

You can specify whether or not to use the extended security functions. For de-

tails about the extended security functions, see Security Reference.

❖ Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter

Displays the number of prints for each function (Total, Copier, Facsimile,

Printer, A3/DLT, Duplex, and Staple).

• Print Counter List

Prints out a list of the number of prints made under each function.

• To print the counter list:

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display / Print Counter].

E Press [Print Counter List].

F Press the {Start} key.

G Press [Exit].

❖ Display/Clear/Print Counter per User

Allows you to view and print the numbers of prints accessed with user codes,

and to set those values to 0.

Note

❒ Press [U] and [T] to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print Counter for All Users

Prints the counter values for all the users.

• Clear Counter for All Users

Sets the counter value for all the users.

• Print Counter per User

Prints the counter values for each user.

• Clear Counter per User

Sets the counter value for each user.

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Settings You Can Change with User Tools

Note

❒ To print a list for each user, see p.76 “Printing the Counter for Each User

Code”.

❖ Address Book Management

You can add, change or delete information registered in the Address Book.

For details, see p.69 “Address Book”.

• [Program / Change]

You can register and change names as well as user codes.

• Names

You can register a name, key display, registration number, and title selec-

tion.

• Auth. Info

You can register a user code, and specify the functions available to each

user code. You can also register user names and passwords to be used

when sending e-mail, sending files to folders, or accessing an LDAP server.

• Protection

You can register a protection code.

• Fax Dest.

You can register a fax number, international TX mode, fax header, label in-

sertion, IP-Fax destination, and protocol.

• E-mail

You can register an e-mail address.

• Folder

you can register the protocol, path, port number, and server name.

• Add to Group

You can put names registered in the Address Book into a group.

• [Delete]

You can delete a name from the Address Book.

Note

❒ You can register up to 2,000 names.

❒ You can register up to 100 user codes. If you add the optional user account

enhance unit, you can register up to 500 user codes.

❒ You can also register user codes from SmartDeviceMonitor for Admin.

(printer option required)

❒ You can also register and manage data in the Address Book using Web Im-

age Monitor. See the Web Image Monitor's Help.

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User Tools (System Settings)

❖ Address Book: Program / Change / Delete Group

Names registered in the Address Book can be added into a group.

You can then easily manage the names registered in each group. For details,

see p.100 “Registering Names to a Group”.

• [Program / Change]

You can register new groups, or changes a group name, key display, title

selection or registration number.

• [Delete]

You can delete a group.

Note

❒ You can register up to 100 groups.

❒ You can also group users using Web Image Monitor. For more informa-

tion, see the Web Image Monitor help.

❖ Address Book: Program/Change/Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsim-

ile mode.

For details about operations, see p.107 “Registering the Transfer Request”.

• [Program/Change]

This registers new transfer requests and receiving stations, or changes the

transfer request name, key display, title selection, registration number, fax

destination, or e-mail address.

• [Delete]

Deletes a transfer request.

Note

❒ You can register up to 10 transfer requests.

❖ Address Book: Change Order

Changes the order of registered name.

Note

❒ You can rearrange the order of items on the same page, but you cannot

move items to another page. For example, you cannot move an item from

“PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools], and then press [TNext].

D Press [Address Book: Change Order].

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Settings You Can Change with User Tools

E Press the name key to be move.

Note

❒ You can select a name using the number keys.

F Press the name key in the place you want to move to.

The name selected in step E moves to the place selected in step F, and the

keys for other names will be shifted accordingly.

Note

❒ You can also select a name using the number keys.

❖ Print Address Book: Destination List

You can print the destination list registered in the Address Book.

• Print in Title 1 Order

Prints the Address Book in Title 1 order.

• Print in Title 2 Order

Prints the Address Book in Title 2 order.

• Print in Title 3 Order

Prints the Address Book in Title 3 order.

• Print Group Dial List

Prints the group Address Book.

A Select the print format.

B To print the list on two-sided pages, select [Print on 2 Sides].

C Press the {Start} key.

The list prints out.

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User Tools (System Settings)

❖ Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools], and then press [TNext].

D Press [Address Book: Edit Title].

^EPress the title key you want to change.

F Enter the new name, and then press [OK].

G Press [Exit].

❖ Address Book: Select Title

Specifies the title to select a name.

Note

❒ Default: Title 1

❖ Auto delete File in Document Server

You can specify whether documents stored in the Document Server will or

will not be deleted after a specified period of time.

Note

❒ Default: Yes After 3 day(s)

❒ If you select [Yes], documents stored subsequently are deleted after the

specified period.

❒ If you select [No], documents are not automatically deleted.

❒ If you select [Yes], enter a number of days from 1 to 180 (in 1 day incre-

ments).

❒ The default is 3 days, this means documents are deleted 3 days (72 hours)

after they are stored.

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Settings You Can Change with User Tools

❖ Delete All Files in Document Server

You can delete files stored in the Document Server, including files stored for

Sample Print, Locked Print, Hold Print, and Stored Print under the printer

function.

Note

❒ Even if a password is always set, all documents are deleted.

❒ A confirmation message appears. To delete all documents, select [OK].

❖ Program / Change / Delete LDAP server

See "Program / Change / Delete LDAP Server", Network Guide

❖ Use LDAP Server

You can specify whether or not to use the LDAP server for searching.

Note

❒ Default: Off

❒ If you select [OFF], [Search LDAP] will not appear on the searching display.

❖ AOF (Always ON)

Specify whether or not to use Auto Off.

Note

❒ Default: On

❖ Firmware Version

You can check the version of the software installed in this machine.

❖ Network Security Level

For details about this function, consult your administrator.

❖ Delete All Logs

For details about this function, consult your administrator.

❖ Transfer Log Setting

For details about this function, consult your administrator.

❖ Data Security for Copying

For details about this function, consult your administrator.

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User Tools (System Settings)

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5. Registering Addresses and Users

for Facsimile/Scanner Functions

Address Book

Registering information such as the

names of users and their e-mail ad-

dresses in the Address Book allows

you to manage them easily.

You can register and manage the fol-

lowing items in the Address Book:

❖ Name

You can register the name of the

user and the key display. This is

the basic information required for

managing user of the machine.

Important

❒ Address Book data is stored on the

hard disk. It can be lost if there is

some kind of hard disk failure. The

manufacturer shall not be respon-

sible for any damages resulting

data loss.

Note

❒ You can also use Web Image Mon-

itor to register names in the Ad-

❖ Authentication Information

You can register user codes in or-

der to restrict particular functions

to certain users, and to check their

use of each function. You can also

passwords to be used when send-

ing e-mail, sending to folders, or

accessing an LDAP server.

dress

Book.

With

the

SmartDeviceMonitor for Admin,

you can register multiple names at

the same time.

❒ Using [Address Management Tool] in

SmartDeviceMonitor for Admin,

you can backup Address Book da-

ta. We recommend backing up

data when using the Address

Book.

❒ Printer option is required to use

SmartDeviceMonitor for Admin.

Reference

For details about using Web Image

Monitor, see the Web Image Moni-

tor Help.

For details about SmartDevice-

Monitor for Admin and how to in-

stall it, see Printer Reference.

For operating instructions, see

SmartDeviceMonitor for Admin

Help.

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Registering Addresses and Users for Facsimile/Scanner Functions

• NCP

❖ Fax Dest.

You can register fax numbers, line,

fax header and select label inser-

tion.

When using IP-Fax, you can regis-

ter the IP-Fax destination and se-

lect the protocol.

• Fax Destination

❖ Protection

You can set protection codes to

stop sender's name from being

used or folders from being ac-

cessed without authorization.

• IP-Fax Destination

❖ Add to Group

You can put registered e-mail and

folder destinations into a group for

easier management.

❖ E-mail

You can register e-mail destina-

tions in the Address Book.

Managing names in the Address Book

❖ Folder

By registering a name and key dis-

play beforehand, you can specify e-

mail and folder destinations simply

by selecting the name key.

You can register the protocol, path

name and server name.

• SMB

See p.72 “Registering Names”.

• FTP

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Address Book

Sending fax by Quick Dial

Sending scanned files to a shared folder

directly

Book so you can specify it only by se-

lecting the fax destination, shown on

the fax initial display when sending a

fax. When label insertion is set to

“ON”, the receiver's name and stand-

ard messages are printed on the fax

message when it is received at the

other end.

After registering the path name, user

name and password, you can connect

to a shared folder simply by selecting

the destination shown on the initial

scanner display whenever sending

files using the scanner function to a

shared folder.

To share the folder using Windows,

select the SMB protocol.

By registering IP-Fax destinations in

the Address Book, you can specify a

destination simply by selecting it

from the destinations that appear in

the initial fax display.

To register the folder to the FTP serv-

er, select the FTP protocol.

To register the folder to the NetWare

server, select the NCP protocol.

Registered IP-Fax numbers can be

used and printed as sender’s IP-Fax

numbers.

See p.89 “Registering Folders”.

Preventing unauthorized user access to

shared folders from the machine

See p.78 “Fax Destination”.

Sending e-mail by Quick Dial

After registering a protection code,

you can specify the object of protec-

tion to prevent an e-mail destination

from being used without permission.

By registering e-mail addresses in the

Address Book, you can specify e-mail

destinations simply by selecting them

from the fax initial display when

sending a document by internet fax.

You can prevent unauthorized access

to registered folders. See p.105 “Reg-

istering a Protection Code”.

You can also specify an e-mail ad-

dress by selecting the destination

shown on the initial scanner display

when sending a document using the

scanner function.

Managing users and machine usage

the following functions and check

their use of each function:

A registered e-mail address can be

used as the sender's address, and the

sender's address are automatically

entered in the “From” field of an e-

mail header.

• Copier

• Document Server

• Facsimile

• Scanner

See p.86 “E-mail Destination”.

• Printer

See p.74 “Authentication Informa-

tion”.

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Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names

The user name is useful for selecting a

destination when sending faxes or e-

mail. You can also use it as a folder

destination.

❒ Registration numbers are ini-

tially assigned automatically,

but you can change them after-

ward. To change a registration

number, press [Change] to the

right of “Registration No.”, and

enter a new number using the

number keys.

Registering a Name

A Press the {User Tools/Counter} key.

Reference

p.159 “Entering Text”

H Press the key for the classification

you want to use under Select Ti-

tle.

B Press [System Settings].

Note

Press

press [TNext].

[Administrator Tools], and then

❒ The keys you can select are as

follows:

• [Freq.]… Added to the page

D Press [Address Book Management].

that is displayed first.

E Press [New Program].

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST], [UVW],

[XYZ], [1] to [10]… Added to

the list of items in the select-

ed title.

F Press [Change] on the right of the

Name.

The name entry display appears.

❒ You can select [Freq.] and one

G Enter the name, and then press

more page for each title.

[OK].

Note

I To continue registering the name,

press [Continue to Program], and

then repeat the procedure from

❒ The name can be used for docu-

ments in the Document Server.

For details about the Document

Server, see p.35 “Using the Doc-

ument Server”.

step

J Press [OK].

❒ You can register up to 2000

names and allocate them regis-

tration numbers between 00001

and 50000.

K Press [Exit].

L Press the {User Tools/Counter} key.

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Registering Names

To change the title

Changing a Registered Name

A Press the key for the classifica-

tion you want to use from Se-

lect Title.

A Press the {User Tools/Counter} key.

B Press [System Settings].

F Press [OK].

Press

press [TNext].

[Administrator Tools], and then

G Press [Exit].

D Press [Address Book Management].

H Press the {User Tools/Counter} key.

E Select the registered name you

want to change.

Deleting a Registered Name

Press the name key, or enter the

registered number using the

number keys

If you delete a name, data associated

with that name, such as e-mail ad-

dresses, fax number, folder name,

and IP-Fax destination, is also delet-

ed.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

To change the name or key

display

D Press [Address Book Management].

A Press [Change] on the right of

E Press [Delete].

the name or key display.

F Select the name you want to de-

B Enter the name or key display,

lete.

and then press [OK].

Press the key, or enter the regis-

tered number using the number

keys

Reference

p.159 “Entering Text”

G Press [Yes].

To change a registration number

H Press [Exit].

A Press [Change] to the right of

“Registration No.”

I Press the {User Tools/Counter} key.

Enter a new registration number

using the number keys, and

then press [#].

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Registering Addresses and Users for Facsimile/Scanner Functions

Authentication Information

the following functions and check

their use of each function:

Registering a New User Code

• Copier

A Press the {User Tools/Counter} key.

• Document Server

• Facsimile

• Scanner

• Printer

B Press [System Settings].

Note

❒ The number of copies made of doc-

uments stored in the Document

Server using the facsimile function

is counted for each user code. This

allows you to check each user's us-

age.

Press

press [TNext].

[Administrator Tools], and then

❒ The number of copies scanned us-

ing the scanner function is counted

for each user code. This allows you

to check each user's usage.

D Press [Address Book Management].

E Press the name whose code is to

be registered, or enter the regis-

tered number using the number

key.

❒ To automatically register the print-

er driver user code, select [PC Con-

trol] for the printer in User Code

Authentication. To use the user

code set in User Tools, set the user

codes registered in User Tools for

the printer driver. See p.74 “Regis-

tering a New User Code”.

Note

❒ You can enter a one-to eight-

digit user code.

❒ To register the name, see p.72

Reference

“Registering Names”.

For details about setting user codes

for the printer driver, see Printer

Reference or the printer driver

Help.

F Press [Auth. Info].

G Enter the user code using the

number keys, and then press [#].

Important

❒ The functions associated with each

user code are the same. If you

change or delete user codes, man-

agement data and limits associated

with that code become invalid.

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Authentication Information

Note

❒ If you make a mistake, press

[Clear] or the {Clear/Stop} key,

and then enter the code again.

❒ If you press , you can search

for a user by the registered

name, user code, fax number,

folder name, e-mail address, or

IP-Fax destination.

H Press [TNext] twice.

❒ To change the name, key dis-

play and title, see p.73 “Chang-

ing a Registered Name”.

I Select the functions to be used

with the user code from Available

Functions.

F Press [Auth. Info].

G Press [Change], and then enter the

new user code using the number

keys

J Press [OK].

Note

❒ To continue registering user

codes, press [Continue to Pro-

gram], and then repeat the pro-

H Press [#].

cedure from step

K Press [Exit].

To change the available functions

L Press the {User Tools/Counter} key.

A Press [TNext] twice.

B Press the key to select the func-

tions to enable them.

Changing a User Code

Note

❒ Press the key to highlight it,

and then the function is ena-

bled. To cancel a selection,

press the highlighted key.

❒ Even if you change a user code, the

counter value will not be cleared.

A Press the {User Tools/Counter} key.

I Press [OK].

B Press [System Settings].

J Press [Exit].

Press

press [TNext].

[Administrator Tools], and then

K Press the {User Tools/Counter} key.

D Press [Address Book Management].

E Select the user whose user code

you want to change.

Press the name key, or enter the

registered number using the

number keys

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Registering Addresses and Users for Facsimile/Scanner Functions

D Press [Display / Clear / Print Counter

Deleting a User Code

per User].

E Select [Print Counter], [Transmission

Note

Counter] or [Scanner Counter].

❒ After clearing the user code, the

counter is automatically cleared.

Counters for individual function

usage under each user code ap-

pear.

❒ To delete a name from the Address

Book entirely, see p.73 “Deleting a

Registered Name”.

Printing the Counter for Each

User Code

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press

press [TNext].

[

Administrator Tools

]

, and then

A Press the {User Tools/Counter} key.

B Press [System Settings].

D Press [Address Book Management].

C Press [Administrator Tools].

E Select the name whose code is to

D Press [Display / Clear / Print Counter

be deleted.

per User].

Press the name key, or enter the

registered number using the

number keys

E Select a user code from the left

side of the display.

F Press [Auth. Info].

G Press [Change] to delete the user

code, and then press [#].

Note

❒ Press [Select All on the Page] to se-

lect all user codes on the page.

F Press [Print Counter List] under Per

H Press [OK].

User.

I Press [Exit].

J Press the {User Tools/Counter} key.

Displaying the Counter for

Each User Code

Note

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

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Authentication Information

G Select the function usage you

want to print from [Print Counter],

[Transmission Counter], and [Scanner

Counter].

E Select the user code to clear.

To clear the number of prints

made under a user code

H Press [Print].

A Select the user code from the

left side of the display.

To print the number of prints for all

user codes

Note

❒ Press [Select All on the Page] to

select all user codes on the

page.

A Press the {User Tools/Counter} key.

B Press [System Settings].

B Press [Clear] under Per User

Codes.

C Press [Administrator Tools].

C Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and

[Scanner Counter].

D Press [Display / Clear / Print Counter

per User].

E Press [Print Counter List] under All

D Press [OK].

Users.

To clear the number of prints for

all user codes

A Press [Clear] under All Users.

Note

❒ Enter the user code, and then

press [#] if the user code is regis-

tered.

B Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and

[Scanner Counter].

F Select the function usage you

want to print from [Print Counter],

[Transmission Counter], and [Scanner

Counter].

C Press [OK].

G Press [Print].

F Press [Exit].

G Press the {User Tools/Counter} key.

Clearing the Number of Prints

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Administrator Tools].

D Press [Display / Clear / Print Counter

per User].

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Registering Addresses and Users for Facsimile/Scanner Functions

Fax Destination

not need to enter fax numbers each

time, and can send documents that

have been scanned in using the fac-

simile function.

• SUB Code

Registering a SUB Code allows

you to use Confidential Trans-

mission to send messages to the

other fax machines which sup-

port a similar function called

“SUB Code”. See “SUB Code”,

Facsimile Reference <Advanced

Features>.

For details about the number of fax

destinations that can be registered,

see Facsimile Reference <Basic Fea-

tures>.

• SEP Code

• It is easy to select the fax destina-

tion if you register “Name” and

“Key Display” for the fax destina-

tion.

Registering a SEP Code allows

you to use Polling Reception to

receive faxes from the other fax

machines which support Poll-

ing Reception. See “SEP Code”,

Facsimile Reference <Advanced

Features>.

• You can register fax destinations

by selecting them from redial func-

tion.

• You can register fax destinations as

a group.

• Line

If the optional extra G3 interface

unit is installed, you can select

the line type per destination.

Registered Fax numbers can be used

as sender's Fax numbers.

There are two types of fax destina-

tion, as shown below:

• Fax header

You can select to print a fax

header on fax messages the oth-

er party receives. The default is

“1st Name”. See Facsimile Refer-

ence <Advanced Features>.

• Fax Destination

Select this to send the fax over the

telephone network.

• IP-Fax

• Label insertion

Select this to send the fax to a ma-

chine on a TCP/IP network.

Use label insertion to print in-

formation such as the destina-

tion name on the sheet printed

out at the destination. Data is

printed as follows:

Limitation

❒ You cannot send the fax to a ma-

chine on another network if that

network is behind a firewall.

• Destination Name: The desti-

nation name specified in [Fax

Destination] is printed with

“To” before it at the top of the

sheet.

❖ Fax Destination

You can program the following

items in a fax destination:

• Fax number

• Standard Message: A regis-

tered two-line sentence is

printed under “Destination

Name”.

Registers the destination's fax

number. You can enter a fax

number using up to 128 digits.

You must include every digit in

the number.

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Fax Destination

• SUB Code

Limitation

Registering a SUB Code allows

you to use Confidential Trans-

mission to send messages to the

other fax machines which sup-

port a similar function called

“SUB Code”. See “SUB Code”,

Facsimile Reference <Advanced

Features>.

❒ To use this function, set La-

bel Insertion to [On] when

programming fax destina-

tions and also select [Pro-

grammed Name] when sending

fax documents.

Note

• SEP Code

❒ Fax header and label inser-

tion are also printed when

sending by e-mail using the

fax function.

Registering a SEP Code allows

you to use Polling Reception to

receive faxes from the other fax

machines which support Poll-

ing Reception. See “SEP Code”,

Facsimile Reference <Advanced

Features>.

❒ You can program a standard

message other than those

registered in the machine.

See “Programming, Chang-

ing, and Deleting Standard

Messages”, Facsimile Refer-

ence <Advanced Features>.

• Select Protocol

Select the protocol for the IP-

Fax transmission.

• International TX mode

When setting the International

TX mode to [On], the machine

transmits more carefully by

lowering transmission speed.

However, communication

times increase.

Registering a Fax Destination

A Press the {User Tools/Counter} key.

❖ IP-Fax Destination

You can program the following

items in an IP-Fax Destination:

B Press [System Settings].

Note

❒ This setting only works if the IP

fax function has been selected.

• IP-Fax

You can register the name using

up to 128 characters. You must

make this setting when using

IP-Fax.

Press

press [TNext].

[Administrator Tools], and then

D Press [Address Book Management].

E Select the name whose fax desti-

nation you want to register.

Press the name key, or enter the

registered number using the

number keys.

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Registering Addresses and Users for Facsimile/Scanner Functions

E Enter a password using the

Note

number keys, and then press

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

[OK].

F Press [OK].

To program the SEP Code

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

A Press [Adv. Features], and then

select [SEP Code].

B Press [Change] under RX SEP

F Press [Fax Dest.].

Code.

C Enter a SEP Code using the

number keys, and then press

[OK].

G Enter the fax number using the

number keys, and then press [OK]

under Facsimile No..

D To enter a password, press

[Change] under Password

(PWD).

E Enter a password using the

number keys, and then press

[OK].

F Press [OK].

To select the line

A Press [Select Line].

To set the International TX Mode

A Press [Change] under Interna-

tional TX Mode.

B Select [Off] or [On], and then

press [OK].

B Select the line, and then press

To select the fax header

[OK].

Note

To program the SUB Code

❒ You can register the fax header

in Program Fax Information in

the system settings for Facsimi-

le Features. See “Program-

ming”, Facsimile Reference <Basic

Features>.

A Press [Adv. Features], and then

select [SUB Code].

B Press [Change] under TX SUB

Code.

C Enter a SUB Code using the

number keys, and then press

[OK].

A Press [Change] under Fax Head-

er.

B Select [1st Name] or [2nd Name],

D To enter a password, press

[Change] under Password

(SID).

and then press [OK].

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Fax Destination

To set label insertion

Changing a Registered Fax

Destination

When Label Insertion is set to ON,

the receiver's name and standard

messages are printed on the fax

message when it is received at the

other end.

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press [Change] under Label In-

Press

press [TNext].

[Administrator Tools], and then

sertion.

B Select [On].

D Press [Address Book Management].

C Press [Change] under Line 2.

D Select a standard message to

print on the second line. To

stamp a customized message,

press [Custom Message].

E Select the name whose fax desti-

nation you want to change.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

E Enter a message, and then

press [OK].

❒ To change the name, key dis-

play and title, see p.73 “Chang-

ing a Registered Name”.

Reference

p.159 “Entering Text”

F Press [OK].

F Press [Fax Dest.].

G Press [Change] under Line 3.

H Select a standard message, and

G Change the settings.

then press [OK].

I Press [OK].

H Press [OK].

Note

To change the fax number

A Press [Change] under Facsimile

No..

❒ When a group is registered, you

can also add this fax destination

to the group. See p.100 “Regis-

tering Names to a Group”.

I Press [Exit].

B Enter the new fax number us-

ing the number keys, and then

press [OK].

J Press the {User Tools/Counter} key.

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Registering Addresses and Users for Facsimile/Scanner Functions

To change the line

To change the fax header

A Press [Select Line].

A Press [Change] under Fax Head-

er.

B Select the new fax header, and

then press [OK].

To change the label insertion

B Select the line.

A Press [Change] under Label In-

C Press [OK].

sertion.

B Press [Change] under Line 2.

To change the SUB Code

C Select the new standard mes-

sage or press [Custom Message]

to enter the new message.

A Press [Adv. Features].

B Press [SUB Code].

D Press [OK].

C Press [Change] under TX SUB

E Press [Change] under Line 3.

Code.

F Select the new standard mes-

D Enter the new SUB Code, and

sage, and then press [OK].

then press [OK].

G Press [OK].

H Press [OK].

Note

E To change the password, press

[Change] under Password

(SID).

F Enter the new password, and

❒ To change the name, key dis-

play and title, see p.73 “Chang-

ing a Registered Name”.

then press [OK].

G Press [OK].

I Press [Exit].

To change the SEP Code

J Press the {User Tools/Counter} key.

A Press [Adv. Features].

B Press [SEP Code].

Deleting a Registered Fax

Destination

C Press [Change] under RX SEP

Code.

D Enter the new SEP Code, and

then press [OK].

Note

E To change the password, press

[Change] under Password

(PWD).

❒ If you delete a destination that is a

specified delivery destination,

messages to its registered Personal

Box, for example, cannot be deliv-

ered. Be sure to check the settings

in the fax function before deleting

any destinations.

F Enter the new password, and

then press [OK].

G Press [OK].

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

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Fax Destination

A Press the {User Tools/Counter} key.

Registering an IP-Fax

Destination

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Reference

For details about sending an IP-

Fax, see Facsimile Reference <Basic

Features>.

D Press [Address Book Management].

E Select the name whose fax desti-

nation you want to delete.

A Press the {User Tools / Counter} key.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

D Press [Address Book Management].

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

E Select the name whose IP-Fax

destination you want to register.

Press the name key, or enter the

registered number using the

number keys.

F Press [Fax Dest.].

G Press [Change] under Facsimile

No..

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

H Press [Delete All], and then press

[OK].

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

I Press [OK].

F Press [Fax Dest.]

G Press [IP-Fax].

H Press [Change].

J Press [Exit].

K Press the {User Tools/Counter} key.

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Registering Addresses and Users for Facsimile/Scanner Functions

I Enter the IP-Fax destination and

Changing a Registered IP-Fax

Destination

then press [OK].

To program the SUB Code

A Press the {User Tools / Counter} key.

A Press [Adv. Features], and then

B Press [System Settings].

select [SUB Code].

B Press [Change] under TX SUB

Press

press [TNext].

[Administrator Tools], and then

Code.

C Enter a SUB Code using the

number keys, and then press

[OK].

D Press [Address Book Management].

E Select the name whose IP-Fax

D To enter a password, press

[Change] under Password

(SID).

destination you want to change.

Press the name key, or enter the

registered number using the

number keys

E Enter a password using the

number keys, and then press

[OK].

Note

❒ If you press , you can search

for a user by the registered

name, user code, fax number,

folder name, e-mail address, or

IP-Fax destination.

F Press [OK].

To program the SEP Code

A Press [Adv. Features], and then

❒ To change the name, key dis-

play and title, see p.73 “Chang-

ing a Registered Name”.

select [SEP Code].

B Press [Change] under RX SEP

Code.

F Press [Fax Dest.].

G Press [IP-Fax].

C Enter a SEP Code using the

number keys, and then press

[OK].

D To enter a password, press

[Change] under Password

(PWD).

H Change the settings.

To change the IP-Fax Destination

E Enter a password using the

number keys, and then press

[OK].

A Press [Change] under IP-Fax

Destination.

F Press [OK].

B Enter the new destination us-

ing the number keys, and then

press [OK].

To select the protocol

A Select [H.323] or [SIP].

J Press [OK].

To change the SUB Code

A Press [Adv. Features].

B Press [SUB Code].

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Fax Destination

C Press [Change] under TX SUB

❒ To delete a name entirely, see p.73

Code.

“Deleting a Registered Name”.

D Enter the new SUB Code, and

A Press the {User Tools/Counter} key.

then press [OK].

B Press [System Settings].

E To change the password, press

[Change] under Password

(SID).

Press

press [TNext].

[Administrator Tools], and then

F Enter the new password, and

then press [OK].

D Press [Address Book Management].

G Press [OK].

E Select the name whose IP-fax des-

tination you want to delete. Press

the name key, or enter the regis-

tered number using the number

keys.

To change the SEP Code

A Press [Adv. Features].

B Press [SEP Code].

Note

C Press [Change] under RX SEP

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

Code.

D Enter the new SEP Code, and

then press [OK].

E To change the password, press

[Change] under Password

(PWD).

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

F Enter the new password, and

then press [OK].

F Press [Fax Dest.].

G Press [OK].

G Press [IP-Fax].

To change the protocol

A Select [H.323] or [SIP].

I Press [OK].

H Press [Change] under Facsimile

No..

I Press [Delete All], and then press

[OK].

J Press [OK].

Deleting a Registered IP-Fax

Destination

K Press [Exit].

L Press the {User Tools/Counter} key.

Note

❒ If you delete a destination that is a

specified delivery destination,

messages to its registered Personal

Box, for example, cannot be deliv-

ered. Be sure to check the settings

in the fax function before deleting

any destinations.

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Registering Addresses and Users for Facsimile/Scanner Functions

E-mail Destination

do not need to enter an e-mail address

every time, and can send scan files

from scanner or fax function by e-

mail.

Registering an E-mail

Destination

A Press the {User Tools/Counter} key.

• It is easy to select the e-mail desti-

nation if you register “Name” and

“Key Display” as the e-mail desti-

nation.

• You can register e-mail destina-

tions as a group.

B Press [System Settings].

• You can use the e-mail address as

the sender's address when sending

scan files in scanner mode. If you

want to do this, set a protection

code on the sender address to pre-

vent unauthorized access. See

p.105 “Registering a Protection

Code”.

Press

press [TNext].

[Administrator Tools], and then

Note

D Press [Address Book Management].

❒ You can select an e-mail address

from an LDAP server, and then

“Sending Scan File by E-mail”,

Scanner Reference.

E Select the name whose e-mail ad-

dress you want to register.

Press the name key, or enter the

registered number using the

number keys.

❒ You can set the machine to send a

Transmission Result Report by e-

mail whenever a transmission is

sent. See Facsimile Reference <Ad-

vanced Features>.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

F Press [E-mail].

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E-mail Destination

G Press [Change] under E-mail Ad-

K Press the {User Tools/Counter} key.

dress.

Note

❒ When a group is registered, you

can add the e-mail destinations

to the group. See p.100 “Regis-

tering Names to a Group”.

Changing a Registered E-mail

Destination

H Enter the e-mail address, and then

press [OK].

A Press the {User Tools/Counter} key.

Note

❒ You can enter up to 128 charac-

ters for the e-mail address.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Entering the e-mail address

D Press [Address Book Management].

A Enter the e-mail address.

E Select the name whose e-mail ad-

dress you want to change.

Press the name key, or enter the

registered number using the

number keys

B Press [OK].

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

Using the e-mail address as the

sender

When an e-mail address is entered,

it can be used as the sender's ad-

dress.

❒ To change the name, key dis-

play, and title, see p.73 “Chang-

ing a Registered Name”.

A Press [Protection].

B Press [Sender] on the right side

F Press [E-mail].

of Use Name as.

G Press [Change] under E-mail Ad-

Reference

p.105 “Registering a Protec-

tion Code”

dress.

C Press [OK].

I If you want to use internet fax,

specify whether or not to use "

Send via SMTP Server".

J Press [Exit].

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Registering Addresses and Users for Facsimile/Scanner Functions

H Enter the e-mail address, and then

G Press [Change] under E-mail Ad-

press [OK].

dress.

Reference

p.159 “Entering Text”

H Press [Delete All], and then press

[OK].

I Press [OK].

J Press [Exit].

J If you want to use internet fax,

specify whether or not to use "

Send via SMTP Server".

K Press the {User Tools/Counter} key.

K Press [Exit].

L Press the {User Tools/Counter} key.

Deleting a Registered E-mail

Destination

To delete a name entirely, see p.73

“Deleting a Registered Name”.

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

D Press [Address Book Management].

E Select the name whose e-mail ad-

dress you want to delete.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

F Press [E-mail].

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Registering Folders

By registering a shared folder, you

can send scan files to it directly.

Using SMB to Connect

There are three types of protocol you

can use:

Note

❒

To register a folder in an FTP server,

see p.93 “Using FTP to Connect”.

• SMB

For sending files to shared Win-

dows folders

❒ To register a folder in an NetWare

server, see p.96 “Using NCP to

Connect”.

• FTP

Use when sending files to an FTP

server.

To register an SMB folder

• NCP

Use when sending files to an Net-

Ware server.

A Press the {User Tools/Counter} key.

Note

❒ For details about protocols, server

names, and folder levels, consult

your network administrator.

❒ You can prevent unauthorized us-

ers from accessing folders from the

machine. See p.105 “Registering a

Protection Code”.

B Press [System Settings].

❒ You can only select either SMB,

FTP, or NCP. If you change proto-

col after finishing your settings, all

previous entries are cleared.

Press

press [TNext].

[Administrator Tools], and then

Reference

For details about network settings,

see “Setting Up the Machine on a

Network”, Network Guide.

D Press [Address Book Management].

E Select the name whose folder you

want to register.

For details about Scan to Folder,

see "Sending Scan Files by Scan to

Folder" Scanner Reference.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press

you can search by

the registered name, user code,

fax number, folder name, e-mail

address, or IP-Fax destination.

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

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Registering Addresses and Users for Facsimile/Scanner Functions

F Press [Auth. Info], and then press

N Confirm that [SMB] is selected.

[TNext].

G Press [Specify Other Auth. Info] on

the right side of Folder Authenti-

cation.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB

Password that you have speci-

fied in Default User Name /

Password (Send) of File Trans-

fer settings applies. For details,

see "Connecting and Setting

Up", Network Guide.

❒ To specify a folder, you can ei-

ther enter the path manually or

locate the folder by browsing

the network.

Reference

p.90 “To locate the folder manu-

ally”

❒ If User Authentication is speci-

fied, contact your administra-

tor.

p.91 “Using Browse Network to

locate the folder”

H Press [Change] under Login User

To locate the folder manually

Name.

A Press [Change] under Path.

I Enter the login user name, and

B Enter the path where the folder

then press [OK].

is located.

Note

❒ You can enter up to 64 charac-

❒ Enter the path using this for-

mat: “\\ServerName\Share-

Name\PathName”.

ters for the user name.

Reference

p.159 “Entering Text”

❒ You can also enter an IP ad-

dress.

J Press [Change] under Login Pass-

word.

❒ You can enter a path using

up to 128 characters.

K Enter the password, and then

C Press [OK].

press [OK].

Note

❒ If the format of the entered

path is not correct, a message

appears. Press [Exit], and

then enter the path again.

❒ You can enter up to 64 charac-

ters for the password.

L Enter the password again to con-

firm, and then press [OK].

M Press [Folder].

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Registering Folders

Note

Using Browse Network to locate

the folder

❒ If the entered user name or

password is not correct, a

message appears. Press [Exit],

and then enter the user name

and password again.

A Press [Browse Network].

The client computers sharing

the same network as the ma-

chine appear.

F Press [OK].

Note

O Press [Connection Test] to check the

path is set correctly.

❒ If you have already specified

your user name and pass-

P Press [Exit].

word in steps

to , the

Browse Network display

only lists client computers

you are authorized to access.

Note

❒ If the connection test fails, check

the settings, and then try again.

B Select a client computer.

Q Press [OK].

R Press [Exit].

S Press the {User Tools/Counter} key.

Changing a registered folder

Shared folders under it appear.

Note

A Press the {User Tools/Counter} key.

❒ You can press [Up One Level]

to switch between levels.

B Press [System Settings].

C Select the folder you want to

Press

press [TNext].

[Administrator Tools], and then

The Logon display appears.

D Press [Address Book Management].

Note

E Select the name whose folder you

❒ If you have already entered

an authorized user name and

password, the Logon display

will not appear. Proceed to

step F.

want to change.

Press the user name key, or enter

the registered number using the

number keys

D Enter the user name.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

Note

❒ This is a user name which is

authorized to access the fold-

er.

E Enter the user's password, and

❒ To change the name, key dis-

play, and title, see p.73 “Chang-

ing a Registered Name”.

then press [OK].

The Browse Network display

reappears.

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Registering Addresses and Users for Facsimile/Scanner Functions

Note

F Press [Folder].

❒ If the connection test fails, check

G Select the items you want to

the settings, and then try again.

change.

J Press [OK].

To change the protocol

K Press [Exit].

A Press [FTP] or [NCP].

L Press the {User Tools/Counter} key.

Deleting a registered folder

Note

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

B A confirmation message ap-

pears. Press [Yes].

A Press the {User Tools/Counter} key.

Note

B Press [System Settings].

❒ Changing the protocol will

clear all settings made under

the previous protocol.

Press

press [TNext].

[Administrator Tools], and then

C Enter each item again.

D Press [Address Book Management].

Reference

E Select the name whose folder you

p.93 “To register an FTP fold-

er”

want to delete.

Press the name key, or enter the

registered number using the

number keys.

p.96 “To register an NCP

folder”

Changing items under SMB

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

A Press [Change] under Path.

B Enter the new path where the

folder is located, and then

press [OK].

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

Note

❒ You can also use Browse Net-

work to specify a new folder.

For details, see ]p.91 “Using

Browse Network to locate

the folder”

F Press [Folder].

G Press the protocol which is not

currently selected.

H Press [Connection Test] to check the

A confirmation message appears.

path is set correctly.

H Press [Yes].

I Press [Exit].

I Press [OK].

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Registering Folders

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

J Press [Exit].

K Press the {User Tools/Counter} key.

F Press [Auth. Info], and then press

[TNext].

Using FTP to Connect

G Press [Specify Other Auth. Info] on

the right side of Folder Authenti-

cation.

Note

❒ To register a shared folder config-

ured in Windows, see p.89 “Using

SMB to Connect”.

Note

❒ When [Do not Specify] is selected,

the SMB User Name and SMB

Password that you have speci-

fied in Default User Name /

Password (Send) of File Trans-

fer settings applies. For details,

see "Connecting and Setting

Up", Network Guide.

❒ To register a folder in an NetWare

server, see p.96 “Using NCP to

Connect”.

To register an FTP folder

A Press the {User Tools/Counter} key.

❒ If User Authentication is speci-

fied, contact your administra-

tor.

H Press [Change] under Login User

Name.

B Press [System Settings].

I Enter the login user name, and

then press [OK].

Note

❒ You can enter up to 64 charac-

ters for the user name.

Press

press [TNext].

[Administrator Tools], and then

Reference

p.159 “Entering Text”

D Press [Address Book Management].

J Press [Change] under Login Pass-

word.

E Select the name whose folder you

want to register.

Enter the password, and then press

[OK].

Press the name key, or enter the

registered number using the

number keys.

Note

❒ You can enter up to 64 charac-

Note

ters for the password.

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

L Enter the password again to con-

firm, and then press [OK].

M Press [Folder].

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Registering Addresses and Users for Facsimile/Scanner Functions

N Press [FTP].

T Press [Connection Test] to check the

path is set correctly.

U Press [Exit].

Note

❒ If the connection test fails, check

the settings, and then try again.

Press [Change] under Server Name.

V Press [OK].

W Press [Exit].

X Press the {User Tools/Counter} key.

Changing a registered folder

P Enter the server name, and then

press [OK].

A Press the {User Tools/Counter} key.

Note

B Press [System Settings].

❒ You can enter a server name us-

ing up to 64 characters.

Press

press [TNext].

[Administrator Tools], and then

Q Press [Change] under Path.

R Enter the path.

Note

D Press [Address Book Management].

E Select the name whose folder you

want to change.

❒ You can enter an absolute path,

using this format: “/us-

er/home/username”; or a rela-

tive path, using this format:

“directory/sub-directory”.

Press the name key, or enter the

registered number using the

number keys

Note

❒ If you leave the path blank, the

the current working directory.

❒ If you press , you can search

for a user by the registered

name, user code, fax number,

folder name, e-mail address, or

IP-Fax destination.

❒ You can also enter an IP ad-

dress.

❒ To change the name, key dis-

play, and title, see p.73 “Chang-

ing a Registered Name”.

❒ You can enter a path using up to

128 characters.

S Press [OK].

F Press [Folder].

Note

❒ To change the port number,

press [Change] under Port No..

Enter the port number using the

number keys, and then press [#].

❒ You can enter 1 to 65535.

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Registering Folders

Note

G Select the items you want to

change.

❒ If the connection test fails, check

the settings, and then try again.

To change the protocol

J Press [OK].

A Press [SMB], or [NCP].

K Press [Exit].

L Press the {User Tools/Counter} key.

Deleting a registered folder

Note

B A confirmation message ap-

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

pears. Press [Yes].

Note

A Press the {User Tools/Counter} key.

❒ Changing the protocol will

clear all settings made under

the previous protocol.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

C Enter each item again.

Reference

D Press [Address Book Management].

p.89 “To register an SMB

folder”

E Select the name whose folder you

p.96 “To register an NCP

folder”

want to delete.

Press the name key, or enter the

registered number using the

number keys.

Changing items under FTP

A Press [Change] under Port No.

Note

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

B Enter the new port number,

and then press [#].

C Press [Change] under Server

Name.

D Enter the new server name, and

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

then press [OK].

E Press [Change] under Path.

F Enter the new path, and then

F Press [Folder].

press [OK].

G Press the protocol which is not

H Press [Connection Test] to check the

currently selected.

path is set correctly.

A confirmation message appears.

I Press [Exit].

H Press [Yes].

I Press [OK].

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Registering Addresses and Users for Facsimile/Scanner Functions

J Press [Exit].

G Press [Specify Other Auth. Info] on

the right side of Folder Authenti-

cation.

K Press the {User Tools/Counter} key.

Note

Using NCP to Connect

❒ When [Do not Specify] is selected,

the SMB User Name and SMB

Password that you have speci-

fied in Default User Name /

Password (Send) of File Trans-

fer settings applies. For details,

see "Connecting and Setting

Up", Network Guide.

Note

❒ To register a shared folder config-

ured in Windows, see p.89 “Using

SMB to Connect”

❒ To register a folder in an FTP serv-

er, see p.93 “Using FTP to Con-

nect”

❒ If User Authentication is speci-

fied, contact your administra-

tor.

To register an NCP folder

H Press [Change] under Login User

Name.

A Press the {User Tools/Counter}key.

I Enter the login user name, and

then press [OK].

Limitation

❒ You can enter up to 64 charac-

B Press [System Settings].

ters for the user name.

Note

❒ If you have set "Connection

Type" to [NDS], enter the user

name followed by the name of

the context where the user ob-

ject is located. If the user name

is “user” and the context name

is “context”, enter “user.con-

text”

Press

press [TNext.].

[Administrator Tools], and then

D Press [Address Book Management].

Reference

p.159 “Entering Text”

E Press the name you want to regis-

ter or enter the registered number

using the number keys.

J Press [Change] under Login Pass-

word.

Note

❒ To register a name in the Ad-

dress Book, see p.72 “Register-

ing a Name”.

K Enter the password, and then

press [OK].

Limitation

❒ You can enter up to 64 charac-

ters for the password.

F Press [Auth. Info], and then press

[TNext.].

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Registering Folders

Note

L Enter the password again to con-

firm, and then press [OK].

❒ If you set "Connection Type"

to [NDS], and if the NDS tree

name is "tree", the name of

the context including the vol-

ume is "context", the volume

name is "volume" and the

folder name is "folder", then

the path will be "\\tree\vol-

ume.context\folder".

M Press [Folder].

N Press [NCP].

❒ If you set "Connection Type"

to [Bindery], and if the Net-

Ware server name is "server",

the volume name is "volume"

and the folder name is "fold-

er", then the path will be

"\\server\volume\folder".

O Select "Connection Type".

If you want to specify a folder in an

NDS tree, press [NDS]. If you want

to specify a folder on a NetWare

server, press [Bindery].

❒ You can enter a path using

up to 128 characters.

C Press [OK]

D Press [Connection Test] to check

the path is set correctly.

E Press [OK].

P Specify the folder.

Note

❒ If the connection test fails,

check the settings, and then

try again.

❒ To specify a folder, you can ei-

ther enter the path manually or

locate the folder by browsing

the network.

Using Browse Network to locate

the folder

Reference

p.97 “To locate the folder manu-

ally”

A Press [Browse Network].

p.97 “Using Browse Network to

locate the folder”

If you have set "Connection

Type" to [NDS], a list of items in

the NDS tree appears.

If you have set "Connection

Type" to [Bindery], a list of items

on the NetWare server appears.

To locate the folder manually

A Press [Change] under Path.

B Enter the path where the folder

Note

is located.

❒ Only the folders you are al-

lowed to access appear in

[Browse Network].

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Registering Addresses and Users for Facsimile/Scanner Functions

❒ If the languages used on the

machine and the destination

you want to view differ, the

items in the list may not ap-

pear correctly.

❒ To change the name, key dis-

play, and title, see p.73 “Chang-

ing a Registered Name”.

F Press [Folder].

❒ Up to 100 items can be dis-

G Select the items you want to

played in the list.

change.

B Search for the destination fold-

er in the NDS tree or NetWare

server.

To change the protocol

A Press [SMB] or [FTP].

Note

❒ You can press [Up One Level]

to switch between levels.

C Select the folder you want to

D Press [OK].

B A confirmation message ap-

Q Press [OK].

pears. Press [Yes].

R Press [Exit].

Note

❒ Changing the protocol will

clear all settings made under

the previous protocol.

S Press the {User Tools / Counter} key.

Changing a registered folder

C Enter each item again.

Reference

p.89 “To register an SMB

folder”.

A Press the{User Tools/Counter}key.

B Press [System Settings].

p.93 “To register an FTP fold-

er”.

Press

press [TNext].

[Administrator Tools], and then

D Press [Address Book Management].

Changing items under NCP

E Select the user of the registered

A Select "Connection Type".

folder you want to change.

B Press [Change] under Path.

Press the name key, or enter the

registered number using the

number keys

C Enter the new path where the

folder is located, and then

press [OK].

Note

❒ If you press , you can search

for a user by the registered

name, user code, fax number,

folder name, e-mail address, or

IP-Fax destination.

❒ You can also use Browse Net-

work to specify a new folder.

For details, see p.97 “Using

Browse Network to locate

the folder”.

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Registering Folders

H Press [Connection Test] to check the

path is set correctly.

I Press [Exit].

Note

❒ If the connection test fails, check

the settings, and then try again.

J Press [OK].

K Press [Exit].

L Press the{User Tools / Counter}key.

To delete the registered folder

Note

❒ To delete a name entirely, see p.73

“Deleting a Registered Name”.

A Press the{User Tools/Counter}key.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

D Press [Address Book Management].

E Select a user of the folder you

want to delete.

Press the name key, or enter the

registered number using the

number keys.

F Press [Folder].

G Press the protocol which is not

currently selected.

A confirmation message appears.

H Press [Yes].

I Press [OK].

J Press [Exit].

K Press the {User Tools / Counter} key.

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Registering Addresses and Users for Facsimile/Scanner Functions

Registering Names to a Group

You can register names to a group to

Press [Change] under Group Name.

enable easy management of e-mail

addresses and folders for each group.

To add names to a group, the groups

must be registered beforehand.

Note

❒ You can register up to 100 groups.

G Enter the group name, and then

❒ When using Scan to Folder func-

tion, you cannot send scan files to a

group with over 50 folders regis-

tered.

press [OK].

The Key Display name is set auto-

matically.

❒ You can set a protection code to

prevent unauthorized access to the

folders registered in a group. For

details, see p.105 “Registering a

Protection Code”.

Reference

p.159 “Entering Text”

H Press the title key under Select Ti-

tle, if necessary.

Note

Registering a New Group

❒ The keys you can select are as

follows:

A Press the {User Tools/Counter} key.

• [Freq.]… Added to the page

that is displayed first.

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST], [UVW],

[XYZ], [1] to [10]… Added to

the list of items in the select-

ed title.

B Press [System Settings].

❒ You can select [Freq.] and one

more page for each title.

I When you want to change the key

display, press [Change] under Key

Display. Enter the key display,

and then press [OK].

Press

press [TNext].

[Administrator Tools], and then

J Press [OK].

Press Address Book: Program / Change /

Delete Group

[

K Press [Exit].

L Press the {User Tools/Counter} key.

E Press [New Program].

100

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Registering Names to a Group

The group key that you have se-

lected becomes highlighted, and

the name is added to it.

Registering Names to a Group

You can put names that have been

registered in the Address Book into a

group.

When registering new names, you

can also register groups at the same

time.

To remove the name, click the

highlighted group again.

A Press the {User Tools/Counter} key.

B Press [System Settings].

H Press [OK].

Press

press [TNext].

[Administrator Tools], and then

I Press [Exit].

J Press the {User Tools/Counter} key.

D Press [Address Book Management].

E Select the name to register in a

Displaying Names Registered

in Groups

group.

Press the name key, or enter the

registered number using the

number keys.

You can check the names or groups

registered in each group.

Note

A Press the {User Tools/Counter} key.

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Press Address Book: Program / Change /

[

F Press [Add to Group].

Delete Group

G Select a group to which you want

E Select the group where the mem-

bers you want to check is regis-

tered.

to add the name to.

F Press [Programd. User/Group].

All the names registered will be

displayed.

Note

❒ If you press , you can search

for a group by entering the

group name.

G Press [OK].

101

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Registering Addresses and Users for Facsimile/Scanner Functions

H Press [Exit].

J Press the {User Tools/Counter} key.

I Press the {User Tools/Counter} key.

Changing a Group Name

Removing a Name from a

Group

A Press the {User Tools/Counter} key.

B Press [System Settings].

A Press the {User Tools/Counter} key.

Press

press [TNext].

[Administrator Tools], and then

B Press [System Settings].

Press Address Book: Program / Change /

[

Press

press [TNext].

[Administrator Tools], and then

Delete Group

E Press the group key you want to

D Press [Address Book Management].

change.

E Select the name to remove from a

F Enter the items.

group.

Press the name key, or enter the

registered number using the

number keys.

To change the group name and

key display

A Press [Change] under Group

F Press [Add to Group].

Name or Key Display.

G Select the group from which you

want to remove the name.

B Enter the new group name or

key display, and then press

[OK].

Note

❒

Highlighted keys indicate groups

in which the name has been reg-

istered.

To change the title

A Press the title key under Select

The name is removed from the

group.

Title.

To change the registration

number

A Press [Change] under Registra-

tion No..

B Enter the new registration

H Press [OK].

number using the number keys.

I Press [Exit].

C Press [#].

102

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Registering Names to a Group

G Press [OK].

F Press [Add to Group].

H Press [Exit].

G Select the group which you want

to add to.

I Press the {User Tools/Counter} key.

Deleting a Group

A Press the {User Tools/Counter} key.

The group key that you have se-

lected becomes highlighted, and

the group is added to it.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Press Address Book: Program / Change /

[

Delete Group

E Press [Delete].

F Press a group key you want to de-

H Press [OK].

lete.

I Press [Exit].

G Press [Yes].

J Press the {User Tools/Counter} key.

H Press [Exit].

I Press the {User Tools/Counter} key.

Deleting a Group within a

Group

Adding a Group to Another

Group

A Press the {User Tools/Counter} key.

B Press [System Settings].

You can add a group to another

group.

Press

press [TNext].

[Administrator Tools], and then

A Press the {User Tools/Counter} key.

Press Address Book: Program / Change /

[

B Press [System Settings].

Delete Group

Press

press [TNext].

[Administrator Tools], and then

E Within the group you want to de-

lete.

Press Address Book: Program / Change /

[

Press the group key, or enter the

registered number during the

number keys.

Delete Group

E Select the group that you want to

put into another group.

F Press [Add to Group].

Press the group key, or enter the

registered number using the

number keys.

The keys of groups in which the

group is registered appear high-

lighted.

103

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Registering Addresses and Users for Facsimile/Scanner Functions

G Select the group that you want to

delete from.

H Press [OK].

The group key is deselected and

the group is deleted from it.

104

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Registering a Protection Code

You can stop sender's names or fold-

Note

ers being accessed by setting a protec-

❒ If you press , you can search

by the registered name, user

code, fax number, folder name,

e-mail address, or IP-Fax desti-

nation.

tion code.

You can use this function to protect

the following:

• Folders

You can prevent unauthorized ac-

cess to folders.

❒ To register the name, key dis-

play, and title, see p.72 “Regis-

tering Names”.

• Sender's names

You can prevent misuse of sender's

names.

F Press [Protection].

Registering a Protection Code

To a Single User

A Press the {User Tools/Counter} key.

G Press [Destination] or [Sender] un-

der Use Name as.

B Press [System Settings].

Note

❒ Both [Destination] and [Sender]

can be selected at the same time.

H Press [Folder Destination] or [Sender]

Press

press [TNext].

[Administrator Tools], and then

under Protection Object.

D Press [Address Book Management].

E Select the name whose protection

code you want to register.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ Both [Folder Destination] and

[Sender] can be selected at the

same time.

I Press [Change] under Protection

Code.

105

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Registering Addresses and Users for Facsimile/Scanner Functions

J Enter a protection code using the

I Enter a protection code using the

number keys, and then press [#].

Note

❒ By default, no protection code is

specified.

❒ You can specify a protection

code of up to eight digits. You

can also specify “Protection”

without specifying a protection

code.

❒ You can specify a protection

code of up to eight digits. You

can also specify “Protection”

without specifying a protection

code.

K Press [OK].

J Press [OK].

L Press [Exit].

K Press [Exit].

M Press the {User Tools/Counter} key.

L Press the {User Tools/Counter} key.

Registering a Protection Code

To a Group User

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Press Address Book: Program / Change /

[

Delete Group

E Press the group key you want to

number using the number keys.

F Press [Protection].

Press

tection Object.

[Folder Destination] under Pro-

H Press [Change] under Protection

Code.

106

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Registering the Transfer Request

This section describes how to register

the Transfer Station and Receiving

Station used in the fax function's

Transfer Request.

❒ You can have up to 30 Receiving

Stations per Transfer Station. If

you specify a Transfer Station

Group, the group counts as a sin-

gle receiver.

Note

❒ Before you can use Transfer Re-

quest, you must program the Poll-

ing ID and set the Transfer Report.

See “Programming a Polling

ID”and “Transfer Report”, Facsim-

ile Reference <Advanced Features>.

Registering a Transfer

Station/Receiving Station

A Press the {User Tools/Counter} key.

❖ Transfer Station

Refers to the machine that receives

the Transfer Request to forward in-

coming messages to another desti-

nation.

B Press [System Settings].

❖ Receiving Station

Refers to the facsimile or computer

that receives messages from the

Transfer Station.

Limitation

Press

press [TNext].

[Administrator Tools], and then

❒ When messages are transferred by

fax, Transfer Stations must be ma-

chines of the same manufacturer as

this one, and have the Transfer Sta-

tion function.

Press Address Book: Program / Change /

Delete Transfer Request

[

❒ When messages are transferred by

e-mail, Transfer Stations must be

machines of the same manufactur-

er as this one, and have both the

Transfer Station and Internet Fax

functions.

E Press [New Program].

F Set the Transfer Request's infor-

mation.

To register the Transfer Request

name and key display

❒ You cannot use Transfer Request

without programming the fax

number or e-mail address of the

Requesting Party in the Address

Book of the Transfer Stations.

A Press [Change] under Transfer

Request Name or Key Display.

The name entry display ap-

pears.

Note

Enter the Transfer Request name

or key display, and then press

[OK].

❒ Polling IDs of the Requesting Party

(this machine) and Transfer Sta-

tions must be identical.

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Registering Addresses and Users for Facsimile/Scanner Functions

Reference

Note

p.159 “Entering Text”

❒ When specifying the Receiving

Stations, use the numbers

stored in Quick Dial keys, or

Groups in the Transfer Station.

To select the title

A To associate a Transfer Re-

quest name with a title, press

the title key under Select Title.

Quick Dial

A Press [qQuick Dial].

B Enter the number stored in the

Quick Dial of the Transfer Sta-

tion using the number keys

For example, to select the desti-

nation stored in Quick Dial 01 of

the Transfer Station, enter

{0}{1}.

Note

❒ The keys you can select are as

follows:

C To specify an additional Re-

ceiving Station, press [Add].

• [Freq.]… Added to the

page that is displayed

first.

Speed Dial

• [AB], [CD], [EF], [GH], [IJK],

[LMN], [OPQ], [RST], [UVW],

[XYZ], [1] to [10]… Added

to the list of items in the

selected title.

A Press [qpSpeed Dial].

B Enter the Speed Dial number

using the number keys.

For example, to select the desti-

nation stored in Speed Dial 12 of

the Transfer Station, enter

{1}{2}.

❒ You can select [Freq.] and one

more page for each title.

G Press [Fax Dest.].

H Enter the items. See step on p.79

Group Dial

“Registering a Fax Destination”.

A Press [qppGroup Dial].

I Press [E-mail].

B Enter the Group number using

the number keys.

J Enter the items. See p.86 “Regis-

tering an E-mail Destination”.

For example, to select the desti-

nations stored in Group 04 of

the Transfer Station, enter

{0}{4}.

K Press [IP-Fax].

L Enter the items. See steps

H J

C To specify an additional Re-

p.83 “Registering an IP-Fax Desti-

nation”.

ceiving Station, press [Add].

O When you have specified all the

M Press [Receiving Statn.].

Receiving Stations, press [OK].

N Specify the Receiving Stations.

P Press [Exit].

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Registering the Transfer Request

B Enter the new Transfer Re-

quest Name or key display,

and then press [OK].

Q Press the {User Tools/Counter} key.

Changing a Registered

Transfer Station/Receiving

Station

To change the title

A Press the title key under Select

Title.

A Press the {User Tools/Counter} key.

To change the Fax Station

B Press [System Settings].

A Press [Fax Dest.].

Press

press [TNext].

[Administrator Tools], and then

Proceed to step A of "To change

the E-mail Transfer Station"

when messages are transferred

by e-mail.

Press Address Book: Program / Change /

Delete Transfer Request

[

B Change the Transfer Station's

information. See p.81 “Chang-

ing a Registered Fax Destina-

tion”.

E Select the name whose Transfer

Station/Receiving Station you

want to change.

Press the name key, or enter the

registered number using the

number keys.

To change the IP-Fax Station

Note

A Press [IP-Fax].

❒ If you press , you can search

by the group name, fax number,

mail address, or IP-Fax destina-

tion.

B Change the Transfer Station's

information. See step on p.84

“Changing a Registered IP-Fax

Destination”.

❒ To change the name, key dis-

play, and title, see p.73 “Chang-

ing a Registered Name”.

To change the E-mail Transfer

Station

Note

A Press [E-mail].

❒ If you press , you can search

for a user by Transfer Request

name, fax number, or e-mail ad-

dress.

B Change the Transfer Station's

information. See steps and

on p.87 “Changing a Regis-

tered E-mail Destination”.

F Enter the items.

To change the Receiving Station

To change the Transfer Request

name and key display

A Press [Receiving Statn.].

B Select the Receiving Station

A Press [Change] under Transfer

you want to change.

Request Name or Key Display.

Press [Clear] to clear the number,

and then enter the new number

using the number keys.

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Registering Addresses and Users for Facsimile/Scanner Functions

G Press [OK].

H Press [Exit].

I Press the {User Tools/Counter} key.

Deleting a Registered Transfer

Station/Receiving Station

A Press the {User Tools/Counter} key.

B Press [System Settings].

Press

press [TNext].

[Administrator Tools], and then

Press Address Book: Program / Change /

[

Delete Transfer Request

E Press [Delete].

F Select the name whose Transfer

Station/Receiving Station you

want to delete.

Press the name key, or enter the

registered number using the

number keys.

Note

❒ If you press , you can search

by the group name, fax number,

e-mail address, or IP-Fax desti-

nation.

❒ To delete the name, key display,

and title, see p.73 “Deleting a

Registered Name”.

G Press [Yes].

H Press [Exit].

I Press the {User Tools/Counter} key.

110

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Registering Authentication

Note

SMTP Authentication

❒ To register a name in the Ad-

dress Book, see p.72 “Register-

ing Names”.

For each user registered in the Ad-

dress Book, you can register a login

user name and login password to be

used when accessing an SMTP server.

F Press [Auth. Info].

G Press [Specify Other Auth. Info] on

the right side of SMTP Authenti-

cation.

Reference

To use an SMTP server, you need

to program it beforehand. For de-

tails, see “SMTP Server Settings”,

Network Guide.

H Press [Change] under Login User

Name.

Note

❒ When [Do not Specify] is selected for

SMTP Authentication, the User

Name and Password that you have

specified in SMTP Authentication

of File Transfer settings applies.

For details, see “Connecting and

Setting Up", Network Guide.

I Enter the login user name, and

then press [OK].

Note

A Press the {User Tools/Counter} key.

❒ You can enter up to 64 charac-

ters for the user name.

❒ When using POP before SMTP

Authentication, you can enter

up to 63 alphanumeric charac-

ters.

B Press [System Settings].

Reference

p.159 “Entering Text”

J Press [Change] under Login Pass-

word.

K Enter the password, and then

Press

press [TNext].

[Administrator Tools], and then

press [OK].

Note

D Press [Address Book Management].

❒ You can enter up to 64 charac-

E Press the name you want to regis-

ter or enter the registered number

using the number keys

ters for the password.

L Enter the password again to con-

firm, and then press [OK].

111

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Registering Addresses and Users for Facsimile/Scanner Functions

M Press [OK].

D Press [Address Book Management].

Note

E Press the name you want to regis-

ter or enter the registered number

using the number keys

❒ To change the SMTP Authenti-

cation settings, repeat steps to

Note

❒ To register a name in the Ad-

dress Book, see Registering

Names p.72 “Registering

Names”.

LDAP Authentication

For each user registered in the Ad-

dress Book, you can register a login

user name and login password to be

used when accessing an LDAP server.

F Press [Auth. Info], and then press

[TNext].

G Press [Specify Other Auth. Info] on

the right side of LDAP Authenti-

cation.

Reference

To use an LDAP server, you need

to program it beforehand. For de-

tails, see “LDAP Server Settings”,

Network Guide.

H Press [Change] under Login User

Name.

Note

❒ When [Do not Specify] is selected for

LDAP Authentication, the User

Name and Password that you have

specified in Program/Change

LDAP Server of Administrator

Tools settings applies. For details,

see “Program / Change / Delete

LDAP Server”, Network Guide.

I Enter the login user name, and

then press [OK].

Note

A Press the {User Tools/Counter} key.

❒ You can enter up to 64 charac-

ters for the user name.

Reference

p.159 “Entering Text”

J Press [Change] under Login Pass-

B Press [System Settings].

word.

K Enter the password, and then

press [OK].

Note

❒ You can enter up to 64 charac-

ters for the password.

C Press [Administrator Tools], and

then press [TNext].

L Enter the password again to con-

firm, and then press [OK].

112

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Registering Authentication

M Press [OK].

Note

❒ To change the LDAP Authenti-

cation settings, repeat steps to

113

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Registering Addresses and Users for Facsimile/Scanner Functions

114

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6. Troubleshooting

If Your Machine Does Not Operate As You

Want

The following chart gives explanations of common problems and messages. If

other messages appear, follow the instructions displayed.

Note

❒ If you cannot make copies as you want because of paper type, paper size or

paper capacity problems, use recommended paper. See p.173 “Copy Paper”.

General

Problem

Causes

Solutions

This message appears

when you turn on the oper-

ation switch or change the

toner bottle.

Wait for the machine to get ready.

“Please wait.” ap-

pears

Although the copier screen Functions other than the

appears when the machine copier function are not yet

is turned on using the main ready.

power switch, it cannot be

Wait a little longer.

switched to another screen

by pressing the {Facsimile}

or {Scanner} key.

The machine has just been Functions other than the

turned on and the User

Tools screen is displayed,

but the User Tools menu

has items missing.

copier function are not yet

ready. Time required var-

ies by function. Functions

appear in the User Tools

menu when they become

ready for use.

The display is off.

The screen contrast knob is Set the screen contrast knob to the

turned to the dark position. light position to see the display pan-

el properly.

The machine is in Energy

Saver mode.

Press the {Energy Saver} key to can-

cel Energy Saver mode.

The operation switch is

turned off.

Turn on the operation switch.

Nothing happens when the The main power switch is Turn on the main power switch.

operation switch is turned turned off.

on.

115

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Troubleshooting

Problem

Causes

Solutions

Memory is full.

There are too many

scanned pages or stored

files: hard disk capacity is

exceeded.

Press [Delete File] to delete unneces-

sary documents.

The function status indica- The function associated

Press the function key correspond-

tor is red.

with the red indicator was ing to the indicator. Follow the in-

interrupted.

structions that appeared on the

control panel.

You forgot your user code.

Contact your service representative.

The user code entry dis-

play appears.

Users are restricted by user Enter the user code (up to eight dig-

management. its), and then press [#].

The Authentication screen Basic Authentication, Win- Enter your login user name and user

appears.

dows Authentication,

LDAP Authentication, or

Integration Server Authen-

tication is set.

password. See p.22 “When the Au-

thentication Screen is displayed”.

The use of the function is

restricted to authenticated

users only.

Contact the administrator.

“You do not have

the privileges to

use this func-

tion.” is displayed.

This user code is not al-

lowed to use the function

selected.

Press the {Energy Saver} key. Check

the display goes off, and then press

the {Energy Saver} key again. The

user code entry display returns.

“You do not have

the privileges to

use this func-

tion.” continues to be

displayed even though you

have entered a valid user

code.

When printing under the copier or

printer function, press {Energy Sav-

er} only after printing has finished.

Authentication has failed. The entered login user

Inquire the user administrator for

name or login password is the correct login user name and

not correct.

The machine cannot per-

form authentication.

Contact the administrator.

You have tried to delete

Files can be deleted by the person

"The selected

files without the authority who created the file. To delete a file

file(s) which you

do not have access

privileges to

could not be de-

leted." is displayed.

to do so.

which you are not authorized to de-

lete, contact the person who created

the file.

116

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If Your Machine Does Not Operate As You Want

Problem

Causes

Solutions

The main power indicator This occurs in the follow-

Close the exposure glass cover or

ADF, and check if the machine is

communicating with a computer.

continues blinking and

does not turn off when

pressed.

ing cases:

•

The exposure glass cov-

er or the ADF is open.

•

The machine is commu-

nicating with external

equipment.

•

The hard disk is active.

Original images are print- You may have loaded the

Load paper correctly. Load paper

into Tray 1-4 with the print side up,

and into the LCT or bypass tray

with the print side down. See p.121

“Orientation-Fixed Paper or Two-

Sided Paper”.

ed on the reverse side of

the paper.

paper incorrectly.

Misfeeds occur frequently. The tray's side guides may Check the side guides are locked.

not be locked.

p.134 “Changing the Paper Size”.

The tray's end guide may

not be set properly.

Check the end guide is set properly.

See p.134 “Changing the Paper

Size”.

You may have loaded pa- When using paper of a size that can-

per of a size not shown on not be detected automatically, use

the paper size selector.

Tray Paper Settings to set the paper

size. See p.55 “Tray Paper Size: Tray

1–4” and p.173 “Copy Paper”.

An error message remains, When a misfeed message

even if misfed paper is re- appears, it remains until

Clear misfed paper, and then open

and close the front cover. See p.125

moved.

you open and close the cov- “x Clearing Misfeeds”.

er, as required.

Cannot print in duplex

mode.

You cannot use paper in

the bypass tray for duplex in copier mode or with the printer

printing. driver.

For duplex printing, select Tray 1-4

[1 Sided Copy] is selected for Select [2 Sided Copy] for Paper Type:

Paper Type: Tray 1-4.

Tray 1-4. See p.56 “Paper Type: Tray

1–4”

117

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Troubleshooting

Document Server

Problem

Solutions

The number of scanned pages exceeds the ca-

pacity per file of the Document Server.

"Scanned pages exceeded max.

number. Do you want to store the

scanned pages as a file?" appears.

To store scanned pages as a file, press [Store

File]. Scanned data is stored as a file in the Doc-

ument Server. If you do not want to store

scanned pages, press [No]. Scanned data is de-

leted.

You forgot your password.

Contact the administrator.

You cannot find out what is stored in a file.

Check the date or time column in the Docu-

ment Server: Select Files to Print display.

Check the document content by printing its

first page. Press the line of the desired docu-

ment in the Document Server: Select Files to

Print display, and then press [Print 1st Page]

followed by the {Start} key.

Memory frequently becomes full.

Delete unnecessary files. On the file selection

display, select unnecessary files, and then

press [Delete]. If this does not increase availa-

ble memory, do the following.

•

Switch to the scanner screen, and then de-

lete unnecessary files stored under the

scanner function.

•

Switch to the printer screen, and then de-

lete unnecessary files stored under Sample

Print, Locked Print, Hold Print, or Stored

Print.

You want to check print quality before making Check print quality by printing out only the

a large print run.

first set using the {Sample Copy} key.

The copier or scanner function is in use. To

cancel a job in progress, first press [Exit], and

then press the {Copy} key or {Scanner} key.

Next, press the {Clear/Stop} key. When the

message "[Stop] key was

"Original is being scanned by

another function." appears.

pressed.Stop printing?" appears,

press [Stop].

118

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B Loading Paper

❒ Make sure the paper stack is

flush against the right side

fence.

Reference

For paper types and sizes, see

p.173 “Copy Paper”.

Note

❒ Fan the paper before loading.

Loading Paper into Paper

Trays

❒ Straighten curled or warped pa-

per before loading.

C Push the paper tray in until it

Note

stops.

❒ You can change the paper size, see

p.134 “Changing the Paper Size”.

Loading Paper into Large

Capacity Tray (optional)

A Pull the paper tray out slowly un-

til it stops.

A Press the key if it is not lit.

The key blinks while the bottom

plate is moving down.

ZDSY100J

B Square the paper, and then load it

into the tray.

ZDSO080J

B When the key stops blinking and

lights up, open the top cover.

ZKYY010J

Important

❒ Check that the top of the stack is

not higher than the limit mark

inside the tray.

ZDSO040J

119

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Troubleshooting

Note

❒ Make sure no paper sheet is in-

volved in the paper feeding side

of the LCT. Remove the sheet, if

any.

C Load paper into the tray along the

edge on the left.

ZDSO050J

Note

❒ The tray contains up to 1,500

sheets.

Important

❒ Make sure the paper stack is

flush against the left side fence.

❒ Check the top of the stack is not

higher than the limit mark in-

side the tray.

D Close the top cover.

120

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B Loading Paper

Orientation-Fixed Paper or Two-Sided Paper

Orientation-fixed (top to bottom) or two-sided paper (for example, letterhead

paper, prepunched paper, or copied paper) might not print correctly, depending

on how the originals and paper are placed. Select [Yes] in Letterhead Setting un-

der Copier/Document Server Features, and then place the original and paper as

shown below (see Copy Reference). When printing with the printer function, plac-

ing orientation is the same.

GLTHD01E

121

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Troubleshooting

D Adding Toner

When D appears, it is time to add toner.

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

R CAUTION:

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary.

R CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or

replacing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

Important

❒ Faults may occur if you use toner other than the recommended type.

❒ When adding toner, do not turn off the operation switch. If you do, settings

will be lost.

❒ Always add toner when the machine instructs you.

❒ Do not repeatedly install and remove toner bottles. This will result in toner

leakage.

❒ Do not shake the removed toner bottle. Remaining toner might scatter.

Note

❒ You can make about 90 copies even after the “DToner is almost emp-

ty.”and “Replace Toner Bottle.” messages appear, but replace toner ear-

ly to prevent poor copy quality.

Reference

For details about toner storage, see p.151 “Toner Storage”.

122

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Removing Toner

•

1: Open the front cover of the machine.

2: Raise the toner holder lever.

ZHWT060E

•

3: Push the green lever, and then gently

pull out the holder.

ZHWT070E

4: Press the toner bottle back to raise its top,

and then gently pull it out.

ZHWT080E

123

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Troubleshooting

Inserting Toner

•

1: Hold the new bottle horizontally and

shake it from side to side five or six times.

Note

❒

Do not remove the black cap before

shaking.

ZHWT010E

ZHWT020E

ZHWT030E

2: Remove the black cap.

Note

❒

Do not remove the inner cap.

3: Put the toner bottle on the holder, and

then pull its top forward.

•

4: Push in the green lever until it clicks.

Note

❒

Before lowering the toner holder lever, be

sure to push the toner holder fully in.

ZHWT040E

•

5: Lower the toner holder lever back into its

original position.

6: Close the machine's front cover.

ZHWT050E

124

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x Clearing Misfeeds

R CAUTION:

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the operation switch. If you do, your

copy settings will be lost.

❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-

chine.

❒ If paper misfeeds occur frequently, contact your service representative.

Note

❒ More than one misfeed may be indicated. When this happens, check all the

areas indicated. See the following charts: A, B, C, D, E, P, U, R, Y, Z

❒ Inside the finisher, or inside the front cover, there is a sticker explaining how

to remove misfed paper.

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Troubleshooting

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x Clearing Misfeeds

AHU013S

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Troubleshooting

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x Clearing Misfeeds

ZHVX020J

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Troubleshooting

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x Clearing Misfeeds

ZHVX030J

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Troubleshooting

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x Clearing Misfeeds

ZCAJ030E

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Troubleshooting

Changing the Paper Size

Preparation

C Release the side lever to the "un-

locked" position.

Be sure to select the paper size

with User Tools and the paper size

selector. If you do not, misfeeds

might occur. See p.55 “Tray Paper

Size: Tray 1–4”.

Important

❒ If you want to change the paper

size set in the LCT, contact your

service representative.

Reference

HWY010E

For details about paper sizes and

types, see p.173 “Copy Paper”.

D While pressing the release lever,

adjust the side fences.

Changing the Paper Size of the

Paper Tray

A Make sure the paper tray is not in

use. Then, pull the paper tray out

slowly.

HWY020E

E Adjust the back guide to the new

paper size.

ZDSY130J

B If paper is loaded in the tray, re-

move it.

HWY030E

Note

❒ For 11” × 17” paper, put the

back guide inside 1.

134

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Changing the Paper Size

F Square the paper and load it into

H Lock the side lever.

the tray.

HWY050E

HWY040E

I Adjust the tray size with the pa-

per size selector to the new paper

size.

Important

❒ Check that the top of the stack is

not higher than the limit mark

inside the tray.

❒ Make sure the paper stack is

flush against the right side

fence.

Note

❒ Fan the paper before loading.

❒ Straighten curled or warped pa-

per before loading.

ZDSY180J

G After loading, make sure that on

either side, the paper does not

catch (on 1). Push down the paper

stack.

To adjust the paper size to a size

not indicated on the paper size

selector

A Set the paper size selector to

the p mark.

B Press the {User Tools/Counter}

key.

C Press [System Settings].

D Press [Tray Paper Settings].

E Press [Tray Paper Size: ][Tray 1],

[Tray Paper Size: ][Tray 2], [Tray

Paper Size: ][Tray 3] or [Tray Paper

Size: ][Tray 4].

ZKYY011J

F Select the required size, and

then press [OK].

Press

[

Exit

]

or the User Tools/Coun-

{

ter} key to quit User Tools.

135

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Troubleshooting

Reference

p.55 “Tray Paper Size: Tray

1–4”

J Gently push the paper tray in un-

til it stops.

K Check the paper size shown on

the display panel.

136

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d Adding Staples

Important

❒ Stapling failure or jams may occur if you use a staple cartridge other than that

recommended.

Reference

For details about the type of finisher, see p.17 “External Options”.

1000-Sheet Finisher

•

1: Open the front cover of the finisher, and

then pull out the staple unit.

ZGJS801E

•

2: Hold the green lever while gently pull-

ing out the cartridge.

ZGJS802E

•

3: Hold both sides of the cartridge.

4: Pull up the upper unit of the cartridge.

ZGJS803E

•

5: Take out the empty refill in the arrow di-

rection.

ZGJS804E

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Troubleshooting

•

6: Align the arrows on the new refill with

those on the cartridge, and then push in the

refill until it clicks.

ZGJS805E

ZGJS806E

ZGJS807E

7: Gently push down the upper unit into

the cartridge.

8: Pull out the ribbon.

•

9: Hold the green lever while pushing in

the cartridge until it clicks.

10: Push back the staple unit, and then

close the front cover of the finisher.

ZGJS808E

2 Tray Finisher

•

1: Open the front cover of the finisher.

ZCAJ031E

2: Hold the green lever while gently pull-

ing out the cartridge.

ZCAJ040E

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d Adding Staples

•

3: Hold both sides of the cartridge.

4: Pull up the upper unit of the cartridge.

ZCAJ050E

ZCAJ060E

ZCAJ070E

•

5: Take out the empty refill in the arrow di-

rection.

6: Align the arrows on the new refill and

the cartridge, and then push in the refill

until it clicks.

•

7: Gently push down the upper unit into

the cartridge.

ZCAJ080E

8: Pull out the ribbon.

ZCAJ090E

•

9: Hold the green lever while pushing in

the cartridge until it clicks.

10: Close the front cover of the finisher.

ZCAJ100E

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Troubleshooting

Booklet Finisher

•

1: Open the front cover of the finisher.

2: Pull lever R6 down, and then pull out the

cartridge while lifting the cartridge.

ZBQP020E

•

3: Take out the empty refill in the arrow di-

rection.

ZBQP030E

•

4: Set the new refill.

ZBQP040E

ZBQP050E

ZBQP060E

5: Pull out the ribbon.

•

6: Push in the cartridge until it clicks.

7: Close the front cover of the finisher.

140

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d Adding Staples

Staple unit for saddle stitch function

•

1: Open the front bottom cover of the fin-

isher.

2: Pull lever R7 and fully pull out the staple

unit.

3: Lift the lever of the staple unit while

pulling it.

ZBQP070E

ZBQP080E

ZBQP090E

•

4: Take out the empty cartridge.

•

5: Set the new cartridge.

6: Bring the staple unit back into place.

7: Close the front bottom cover of the fin-

isher.

❖ Using “Prepare Stapling ”in User Tools to initialize the staple unit

When the booklet finisher is installed, make sure to initialize the staple unit

for the saddle stitch function with User Tools after adding staples or removed

jammed staples. If you do not do this, copies may not be stapled and misfeeds

may occur.

Reference

p.54 “Prepare Stapling”

A Press the {User Tools/Counter} key.

B Press [System Settings].

C Press [Prepare Stapling ]on the menu of General Features 2/2.

D Press [OK].

The machine staples five to seven times without ejecting staples.

E Press [Exit].

F Press [Exit].

141

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Troubleshooting

Removing Jammed Staples

Note

❒ Curled paper may cause staples to jam. To avoid this, turn copy paper over

in the tray. If there is no improvement, change to stiffer copy paper.

❒ When the booklet finisher is installed, after removing jammed staples, staples

will not be ejected the first few times you try to use the stapler.

Reference

For types of finisher, see p.17 “External Options”.

1000-Sheet Finisher

•

1: Open the front cover of the finisher, and

then pull out the staple unit.

ZGJS801E

ZGJS802E

ZGJS813E

ZGJS814E

•

2: Hold the green lever while gently pull-

ing out the cartridge .

•

3: Open the cartridge's face plate.

4: Remove any jammed staples.

142

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Removing Jammed Staples

•

5: Pull down the cartridge's face plate until

it clicks.

ZGJS815E

•

6: Hold the green lever while pushing in

the cartridge until it clicks.

7: Push back the staple unit, and then close

the front cover of the finisher.

ZGJS864E

2 Tray Finisher

•

1: Open the front cover of the finisher.

ZCAJ031E

ZCAJ040E

ZCAJ110E

ZCAJ120E

2: Hold the green lever while gently pull-

ing out the cartridge .

•

3: Pull up the cartridge's knob.

4: Take out all staples slid from the car-

tridge.

143

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Troubleshooting

•

5: Pull down the cartridge's knob until it

clicks.

ZCAJ130E

•

6: Hold the green lever while pushing in

the cartridge until it clicks.

7: Close the front cover of the finisher.

ZCAJ140E

Booklet Finisher

•

1: Open the front cover of the finisher.

2: Pull lever R6 down, and then pull out the

cartridge while lifting the cartridge.

ZBQP100E

•

3: Pull down the cartridge's knob.

ZBQP110E

4: Take out all staples slid from the car-

tridge.

ZBQP120E

•

5: Set the cartridge's knob back into place.

ZBQP130E

144

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Removing Jammed Staples

•

6: Push in the cartridge until it clicks.

7: Close the front cover of the finisher.

ZBQP140E

Staple unit for saddle stitch function

•

1: Open the front bottom cover of the fin-

isher.

2: Pull lever R7 and fully pull out the staple

unit.

3: Lift the lever of the staple unit while

pulling it.

ZBQP150E

ZBQP160E

ZBQP170E

•

4: Take out the cartridge.

5: Pull the blue knob down, and then lift

the knob of the face plate.

•

6: Remove all jammed staples.

7: Bring the face plate back into place by

pushing it.

•

8: Push the cartridge.

9: Bring the staple unit back into place, and

then close the front bottom cover of the fin-

isher.

ZBQP180E

Reference

Initialize the staple unit for the saddle stitch function after removing jammed

staples. See p.141 “Using “Prepare Stapling ”in User Tools to initialize the sta-

ple unit”.

145

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Troubleshooting

y Removing Punch Waste

Note

❒ While “Punch Receptacle Full”

is displayed, you cannot use the

Punch function.

❒ If you do not, “Punch Recepta-

cle Full” is still displayed.

D Close the front cover of the 2 Tray

A Open the front cover of the 2 Tray

finisher.

“Punch Receptacle Full” disap-

pears.

Note

❒ If the message is still displayed,

reinstall the punch waste box.

❒ The message “Punch Recepta-

cle Full” may appear even

when the punch waste box is

not yet full. If this happens, the

position of the punch waste box

(indicated by the arrow as

shown) may be blocked by

punch waste. Remove the

punch waste.

AHT011S

B Pull out the punch waste box, and

then remove punch waste.

ZDSO020J

ZHVP010J

C Reinstall the punch waste box.

ZDSO030J

146

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Replacing the Stamp Cartridge

When the stamp becomes lighter, re-

place the cartridge.

C Pull out the old stamp cartridge.

Note

❒ This stamp cartridge is used for

facsimile and scanner functions.

❒ Use the cartridge specified for this

machine.

❒ Do not add ink to the cartridge by

yourself. Neglecting this can cause

ink leakage.

ZDPH080J

❒ Be sure not to dirty your fingers

D Insert the new stamp cartridge.

with ink from the cartridge.

Insert the cartridge until the metal

parts are no longer visible.

A Open the ADF unit.

ZDPH090J

ZGNH010J

1. New Cartridge

B Open the stamp cover.

E Replace the stamp cover until it

clicks.

ZJFH010J

ZDPH100J

F Close the ADF unit.

147

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Troubleshooting

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7. Remarks

Dos and Don'ts

• When the machine is not in use

and in stand-by mode, you may

hear a small noise inside. This is

caused by the image stabilization

process and is not a malfunction.

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• Do not turn off the power when

the machine is still in operation.

• The machine might not produce

good images if condensation forms

inside as a result of rapid tempera-

ture change.

Important

❒ Do not turn the power off while

the On indicator is lit or blinking.

Doing so may damage the hard

disk.

• Do not open the covers of the ma-

chine when it is in operation. If you

do, misfeeds might occur.

❒ Before unplugging the power cord

or turning off the main power

switch, make sure remaining

memory space is at 100%, as

shown on the display. See p.24

“Turning Off the Power” and

“Turning Off the Main Power”.

• Do not move the machine when

the power is on.

• If you operate the machine im-

properly or a machine failure oc-

curs, settings might be lost. Be sure

to make a note of your machine

settings.

• When you use this machine for a

long time in a confined space with-

out good ventilation, you may de-

tect an odd smell. To keep the

workplace comfortable, we recom-

mend that you keep it well venti-

lated.

• The manufacturer shall not be lia-

ble for any loss or damage result-

ing from mechanical failure, loss of

settings, or use of the machine.

• Do not touch areas on or around

the fusing unit. These areas get hot.

• After scanning originals continu-

ously, the exposure glass may be-

come warm—this is not

malfunction.

• The area around the ventilation

hole might feel warm. This is

caused by exhaust air and is not a

malfunction.

149

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Remarks

Toner

Handling Toner

R WARNING:

• Do not incinerate used toner or toner containers. Toner dust might ig-

nite when exposed to an open flame. Dispose of used toner containers

in accordance with local regulations.

R CAUTION:

• Keep toner (used or unused) and toner containers out of reach of children.

R CAUTION:

• If toner or used toner is inhaled, gargle with plenty of water and move into a

fresh air environment. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner gets into your eyes, flush immediately with large

amounts of water. Consult a doctor if necessary.

R CAUTION:

• If toner or used toner is swallowed, dilute by drinking a large amount of wa-

ter. Consult a doctor if necessary.

R CAUTION:

• Avoid getting toner on your clothes or skin when removing a paper jam or

replacing toner. If your skin comes into contact with toner, wash the affected

area thoroughly with soap and water.

• If toner gets on your clothing, wash with cold water. Hot water will set the

toner into the fabric and may make removing the stain impossible.

Important

❒ Faults may occur if you use toner other than the recommended type.

Reference

To add toner, see p.122 “D Adding Toner”.

150

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Toner

Toner Storage

When storing toner, the following precautions should always be followed:

• Store toner containers in a cool, dry place free from direct sunlight.

• Store on a flat surface.

Used Toner

Note

❒ Toner cannot be re-used.

151

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Remarks

Where to Put Your Machine

• Locations directly exposed to cool

air from an air conditioner or heat-

ed air from a heater. (Sudden tem-

perature changes can cause

condensation to form inside the

machine.)

Machine Environment

Choose your machine's location care-

fully. Environmental conditions

greatly affect its performance.

• Locations close to machines gener-

ating ammonia, such as a diazo

copy machine.

Optimum environmental conditions

R CAUTION:

• Keep the machine away from hu-

midity and dust. Otherwise a fire

or an electric shock might occur.

• Places where the machine will be

subject to frequent strong vibra-

tion.

• Dusty areas.

• Do not place the machine on an

unstable or tilted surface. If it top-

ples over, an injury might occur.

• Areas with corrosive gases.

Moving

R CAUTION:

• If you use the machine in a con-

fined space, make sure there is a

continuous air turnover.

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

• Temperature: 10-32 °C (50-89.6 °F)

(humidity to be 54% at 32

°C, 89.6 °F)

• Humidity: 15-80% (temperature to

be 27 °C, 80.6 °F at 80%)

• A strong and level base.

Important

• The machine must be level within

5 mm, 0.2 inches: both front to rear

and left to right.

❒ Be careful when moving the ma-

chine. Take the following precau-

tions:

• To avoid possible buildup of

ozone, make sure to locate this ma-

chine in a large well ventilated

room that has an air turnover of

more than 30 m³/hr/person.

• Turn off the main power. See

p.24 “Turning Off the Main

Power”.

• Unplug the power cord from

the wall outlet. When you pull

out the plug from the socket,

grip the plug to avoid damag-

ing the cord, thereby reducing

the risk of fire or electric shock.

Environments to avoid

• Locations exposed to direct sun-

light or other sources of strong

light (more than 1,500 lux).

• Close all covers and trays, in-

cluding the front cover and by-

pass tray.

152

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Where to Put Your Machine

❒ Do not carry the machine, by hold-

ing the scanner assembly. Keep the

machine level and carry it careful-

ly, taking care not to jolt or tip it.

Rough handling may cause a mal-

function or damage the hard disk

or memory, resulting in loss of

stored files.

• When the main power switch is in

the stand-by position, the optional

anti-condensation heaters are on.

In an emergency, unplug the ma-

chine's power cord.

• When you unplug the power cord,

the anti-condensation heaters turn

off.

❒ Do not take off the holding stand.

• Make sure the plug is inserted

firmly in the wall outlet.

❒ Protect the machine from strong

shocks. Impact can damage the

hard disk and cause stored files to

be lost. As a precautionary meas-

ure, files should be copied to an-

other computer.

• Voltage must not fluctuate by

more than 10%.

• The wall outlet shall be installed

near the machine and shall be eas-

ily accessible.

Power Connection

Access to the Machine

R WARNING:

Place the machine near the power

source, providing the clearance areas

shown.

• Connect the machine only to

the power source described on

the inside front cover of this

manual. Connect the power

cord directly into a wall outlet

and do not use an extension

cord.

• Do not damage, break or make

any modifications to the power

cord. Do not place heavy ob-

jects on it. Do not pull it hard

nor bend it more than neces-

sary. These actions could

TSPS060E

cause an electric shock or fire.

1. Rear: 10 cm (4") or more

2. Right: 10 cm (4") or more

3. Front: 75 cm (29.6") or more

4. Left: 10 cm (4") or more

R CAUTION:

• Unplug the power cord from the

wall outlet before you move the

machine. While moving the ma-

chine, you should take care that

the power cord will not be dam-

aged under the machine.

Note

❒ For the required space when op-

tions are installed, contact your

service representative.

R CAUTION:

• When you disconnect the power

plug from the wall outlet, always

pull the plug (not the cable).

153

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Remarks

Maintaining Your Machine

If the exposure glass, exposure glass

cover, or ADF belt is dirty, copy clari-

ty may be reduced. Clean these parts

if they are dirty.

Cleaning the Exposure Glass

Cover

❖ Cleaning the machine

Wipe the machine with a soft,

damp cloth, and then wipe it with

a dry cloth to remove the water.

Important

❒ Do not use chemical cleaners or or-

ganic solvents, such as thinner or

benzene. If such substances get in-

side the machine or melt plastic

parts, a failure might occur.

ZGJS826E

❒ Do not clean parts other than those

explicitly specified in this manual.

Other parts should only be cleaned

by your service representative.

Cleaning the Auto Document

Feeder

Cleaning the Exposure Glass

GDSH130J

Clean 1 and 2.

GDSH050J

Clean 1 and 2.

154

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Maintaining Your Machine

Changing the Photoconductor

Unit (PCU)

Only use the photoconductor unit

made specifically for this machine.

Follow the procedure below to

change the unit.

Important

❒ Be sure to unplug the power code

from the outlet before changing

the photoconductor unit.

A Open the front door, duplex unit,

and then transfer unit right cover.

B Push the development unit to the

left, and then pull out the photocon-

ductor unit.

C Remove the harness clamps on the

charge unit and cleaning unit of the

new photoconductor unit.

D Push the development unit to the

left, and then install the new photo-

conductor unit.

Note

❒ If the copy quality is still not satis-

factory after replacing the photo-

conductor unit, contact your

service representative.

155

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Remarks

Other Functions

Printing inquiry information

Inquiry

A Press [Print Inquiry List].

The inquiry function lets you check

the telephone numbers to contact for

repairs, or ordering consumables

such as toner. Be sure to contact your

service engineer to verify the follow-

ing:

❖ Consumables

• Telephone No. to order

• Toner

B Press the {Start} key.

Inquiry information prints out.

C Press [Exit].

• Staple

D Press [Exit].

• Staple (Centre)

• TX Stamp Name

Changing the Language

❖ Machine Maintenance/Repair

• Telephone No.

You can change the language used on

the display. English is set as default.

• Serial No. of Machine

A Press the {User Tools/Counter} key.

❖ Sales Representative

• Telephone No.

A Press the {User Tools/Counter} key.

B Press [Français].

B Press [Inquiry].

The language is changed to

French.

C Press [Sortie].

Inquiry information appears.

The menu appears in French.

156

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Counter

Displaying the Total Counter

You can display the total counter val-

ue used for all functions.

A Press the {User Tools/Counter} key.

B Press [Counter].

C To print a counter list, press [Print

Counter List].

D Press the {Start} key.

A counter list prints out.

157

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Remarks

158

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8. Entering Text

Entering Text

This section describes how to enter characters. When you enter a character, it ap-

pears at the position of the cursor. If there is a character already at the cursor po-

sition, the entered character appears before that.

Available Characters

• Alphabetic characters

ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz

• Symbols

• Numerals

0123456789

Keys

AHR039S

Note

❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to

lock the case.

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Entering Text

How to Enter Text

Entering letters

A Press [Shift] to switch between uppercase and lowercase.

B Press the letters you want to enter.

Deleting characters

A Press [Backspace] or [Delete All] to delete characters.

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9. Specifications

Main unit

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

From the main power switch

• Type 1: 12.5 seconds or less (23 °C) (When Facsimile or Printer is installed:

15 seconds or less (23 °C))

• Type 2: Less than 12.5 seconds (23 °C)

From the operation switch

• Type 1: Less than 10 seconds (23 °C)

• Type 2: Less than 10 seconds (23 °C)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L

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Specifications

❖ Copy paper size:

• Trays: A3L – A5L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Bypass: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

• Bypass (custom size):

Vertical: 100 – 297 mm, 4 – 11.7 in

Horizontal: 148 – 600 mm, 5.9 – 23.6 in

• Duplex: A3L – A5L, 11" × 17"L – 5¹/₂" × 8¹/₂"L (except A5K, 5¹/₂" ×

8¹/₂" K)

• LCT: A4K, 8¹/₂" × 11"K

❖ Paper weight:

• Paper tray 1, 2: 64 – 105 g/m², 17 – 28 lb.

• Bypass tray: 52 – 163 g/m², 14 – 43.6 lb.

• Duplex: 64 – 105 g/m², 17 – 28 lb.

❖ Non-reproduction area:

• Leading edge: 3 ± 2 mm or less

• Trailing edge: 2 ± 2 mm or less

• Left edge: 2 ± 1.5 mm or less

• Right edge: 2 + 2.5/-1.5 mm or less

❖ First copy time:

• Type 1: 4.2 seconds or less

(A4K, 100%, feeding from the tray 1, on the exposure glass, Text·Photo

mode, Auto Image Density)

• Type 2: 3.5 seconds or less

(A4K, 100%, feeding from the tray 1, on the exposure glass, Text·Photo

mode, Auto Image Density)

❖ Copying speed: (Type 1)

• 19 copies/minute (A3L, 11" × 17"L)

• 35 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Copying speed: (Type 2)

• 22 copies/minute (A3L, 11" × 17"L)

• 45 copies/minute (A4K, 8¹/₂" × 11"K)

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Main unit

❖ Reproduction ratio:

Preset reproduction ratios:

Metric version

400%

200%

141%

122%

115%

100%

93%

Inch version

400%

200%

155%

129%

121%

100%

93%

Enlargement

Full size

Reduction

82%

85%

75%

78%

71%

73%

65%

50%

25%

Zoom: From 25 to 400% in increments of 1%.

❖ Maximum continuous copy run:

999 sheets

❖ Paper capacity:

• Tray 1, 2: 550 sheets (72 g/m², 19 lb.)

• Bypass tray: 50 sheets (72 g/m², 19 lb.)

❖ Power consumption:

• Main unit only

Type 1

Type 2

1.37 kW

175 W

Warm-up

1.37 kW

165 W

Stand-by

During printing

Maximum

670 W

825 W

1.37 kW

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Specifications

• Complete system ^*1

Type 1

1.4 kW

200 W

755 W

1.4 kW

Type 2

1.4 kW

210 W

900 W

1.4 kW

Warm-up

Stand-by

During printing

Maximum

The complete system consists of the main unit, ADF, internal tray 2, paper tray

unit, bridge unit, 2 tray finisher, LCT, fax unit and printer/scanner unit.

❖ Dimensions (W × D × H up to exposure glass):

Type 1, 2: 670 × 650 × 720 mm, 26.4 × 25.6 × 28.3 in

❖ Space for main unit (W × D):

Type 1, 2: 980 × 650 mm, 38.6 × 25.6 in (Bypass tray extender is used for large

size paper)

❖ Noise emission ^*1

Sound power level:

• Main unit only

Type 1

Type 2

Stand-by

Copying

42 dB (A)

68 dB (A)

42 dB (A)

68 dB (A)

• Complete system ^*3

Type 1

Type 2

Stand-by

Copying

46 dB (A)

72 dB (A)

46 dB (A)

72 dB (A)

The above measurements, made in accordance with ISO 7779 are actual values.

Measured at the position of the bystander.

The complete system consists of the main unit, ADF, internal tray 2, paper tray

unit, bridge unit, 2 tray finisher and LCT.

❖ Weight:

Type 1, 2: Approx. 79 kg, 174.2 lb.

❖ HDD:

40 GB or more

• Capacity for Document Server

7.6 GB

• Capacity for memory sorting

5.3 GB

• Capacity for others

7.1 GB or more

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Options

Exposure Glass Cover

Lower this over originals for copying.

Auto Document Feeder

❖ Mode:

ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size Origi-

nals mode

❖ Original size:

• A3L – B6 JISKL(except two-sided originals of B6 JISKL)

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL

❖ Original weight:

• One-sided originals: 40–128 g/m²(11–34 lb.)

• Two-sided originals: 52–105 g/m²(14–28 lb.)

❖ Maximum number of originals:

80 sheets (80 g/m², 20 lb.) or less than 11 mm, 0.43 in

❖ Maximum power consumption:

Less than 60 W (power is supplied from the main unit)

❖ Dimensions (W×D×H):

570 × 518 × 150 mm, 22.4 × 20.4 × 5.9 in

❖ Weight:

Approx. 12 kg, 26.5 lb.

Note

❒ Specifications are subject to change without notice.

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Specifications

1000-Sheet Finisher

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 12" × 18"L, 11"

× 17"L, 8¹/₂" × 14"L, 10¹/₂" × 7¹/₄"KL, 8¹/₂" × 13"L, 8¹/₂" × 11"KL, 8" ×

13"L, 8¹/₄" × 13"L, 5¹/₂" × 8¹/₂"KL

❖ Paper weight:

52–163 g/m², 14–43 lb.

❖ Stack capacity:

• 250 sheets (A4KL, 8¹/₂" × 11"KL or smaller) (80 g/m², 20 lb.)

• 50 sheets (B4 JISL, 8" × 13"L or larger) (80 g/m², 20 lb.)

Finisher Shift Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 12" × 18"L, 11" × 17"L, 8¹/₂" ×

11"KL, 8¹/₂" × 13"L, 8¹/₂" × 14"L, 10¹/₂" × 7¹/₄"KL, 8" × 13L, 8¹/₄" ×

13"L, 5¹/₂" × 8¹/₂" KL

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

• 1,000 sheets (A4KL, 8¹/₂" × 11"KL or smaller) (80 g/m², 20 lb.)

• 500 sheets (B4 JISL, 8" × 13"L or larger) (80 g/m², 20 lb.)

❖ Staple capacity:

• 50 sheets (A4KL, 8¹/₂" × 11"KL or smaller) (80 g/m², 20 lb.)

• 30 sheets (B4 JISL, 8" × 13"L or larger) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 12" × 18"L, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"KL, 10¹/₂" × 7¹/₄"KL, 8" × 13"L, 8¹/₂" × 13"L, 8¹/₄" × 13"L

❖ Staple paper weight:

64–90 g/m², 17–24 lb.

❖ Staple position:

• 1 staple – 2 positions

• 2 staples – 1 position

❖ Power consumption:

Less than 50 W (power is supplied from the main unit)

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Options

❖ Dimensions (W × D × H):

520 × 520 × 790 mm, 20.5 × 20.5 × 31.1 in (including trays)

❖ Weight:

Approx. 25 kg, 55.2 lb.

2 Tray Finisher

Finisher Shift Tray 1:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"KL

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

• 500 sheets (A4KL, B5 JISKL, A5K, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 250 sheets (A3L, B4 JISL, 8¹/₂" × 14"L, 11" × 17"L) (80 g/m², 20 lb.)

• 100 sheets (A5L, 5¹/₂" × 8¹/₂"KL) (80 g/m², 20 lb.)

Finisher Shift Tray 2:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L,

8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂" KL

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

No Staple:

• 2,000 sheets (A4K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 750 sheets (A3L, B4 JISL, A4L, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"L) (80 g/m², 20 lb.)

• 500 sheets (A5K) (80 g/m², 20 lb.)

• 100 sheets (A5L, 5¹/₂" × 8¹/₂" KL) (80 g/m², 20 lb.)

Staple:

• 1,500 sheets (A4K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 750 sheets (A3L, B4 JISL, A4L, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 11"L) (80 g/m², 20 lb.)

• 500 sheets (A5K) (80 g/m², 20 lb.)

• 100 sheets (A5L, 5¹/₂" × 8¹/₂" KL) (80 g/m², 20 lb.)

❖ Staple capacity:

• 50 sheets (A4KL, B5 JISKL, 8¹/₂" × 11"KL) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, 11" × 17"L, 8¹/₂" × 14"L) (80 g/m², 20 lb.)

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Specifications

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 90 g/m², 17 – 24 lb.

❖ Staple position:

• 1 staple – 3 positions

• 2 staples – 1 position

❖ Power consumption:

Less than 50 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

520 × 520 × 790 mm, 20.5 × 20.5 × 31.1 in (including trays)

❖ Weight:

Approx. 25 kg, 55.2 lb.

Punch Kit

❖ Paper size

• 2 holes: A3L – A5KL, 11" × 17"L, 8¹/₂" × 14"L – 5¹/₂" × 8¹/₂"KL

• 3 holes: A3L, B4 JISL, A4K, B5 JISK, 11" × 17"L, 8¹/₂" × 11"K

• 4 holes:

• Metric version: A3L, B4 JISL, A4K, B5 JISK, 11" × 17"L, 8¹/₂" × 11"K

• Narrow 2 × 2 version: A3L – A5K, 11" × 17"L, 8¹/₂" × 14"L – 5¹/₂" ×

8¹/₂"K

❖ Paper weight:

• 4 holes: 52 – 163 g/m², 14 lb. – 43 lb.

• 2 or 3 holes: 52 – 163 g/m², 14 lb. – 43 lb.

❖ Power consumption:

26.4 W (power is supplied from the main unit.)

❖ Dimensions (W × D × H):

142 × 456 × 92 mm, 55.9 × 179.5 × 36.2 in

❖ Weight:

Approx. 2.9 kg, 6.4 lb

Note

❒ Specifications are subject to change without notice.

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Options

Booklet Finisher

Finisher Upper Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, A6L, 11" × 17"L, 11"

× 15"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL, 5¹/₂" × 8¹/₂"L

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

• 150 sheets

Finisher Shift Tray:

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5K, 11" × 17"L, 8¹/₂" × 11"KL

❖ Paper weight:

52 – 163 g/m², 14 – 43 lb.

❖ Stack capacity:

No Staple:

• 1,000 sheets (A4K, B5 JISKL, A5K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 500 sheets (A3L, B4 JISL, A4L, 11" × 17"L, 8¹/₂" × 11"L) (80 g/m², 20

lb.)

Staple:

• 750 sheets (A4K, B5 JISKL, A5K, 8¹/₂" × 11"K) (80 g/m², 20 lb.)

• 500 sheets (A3L, B4 JISL, A4L, 11" × 17"L, 8¹/₂" × 11"L) (80 g/m², 20

lb.)

❖ Staple capacity:

• 50 sheets (A4K, B5 JISK, 8¹/₂" × 11"K, 7¹/₄" × 10¹/₂"K) (80 g/m², 20 lb.)

• 30 sheets (A3L, B4 JISL, A4L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 13"L,

8¹/₂" × 11"L) (80 g/m², 20 lb.)

❖ Staple paper size:

A3L, B4 JISL, A4KL, B5 JISKL, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL

❖ Staple paper weight:

64 – 80 g/m², 17 – 20 lb.

❖ Staple position:

• 1 staple – 2 positions

• 2 staples – 2 positions

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Specifications

❖ Saddle stitch

• Paper size:

A3L, B4 JISL, A4L, 11" × 17"L, 8¹/₂" × 11"L, 8¹/₂" × 14"L(80 g/m², 20

lb.)

• Saddle stitching capacity: 15 sheets

• Stack capacity:

2–5 sheets: 25 sets

6–10 sheets: 15 sets

11–15 sheets: 10 sets

• Folding: Centre folding

• Paper weight:

Plain paper: 64 – 80 g/m², 17 – 20 lb.

Cover sheet (one sheet): 64 – 128 g/m², 17 – 34 lb.

• Position: 1 position

❖ Power consumption:

Less than 55 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

689 × 603 × 1,055 mm, 27.1 × 23.7 × 41.5 in

❖ Weight:

Approx. 50 kg, 110.2 lb. (main unit only)

Bridge Unit

❖ Dimensions:

413 × 435 × 126 mm, 16.3 × 17.1 × 5.0 in

❖ Weight:

3.6 kg, 7.9 lb.

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Options

Internal Tray 2 (1 bin tray)

❖ Number of bins:

❖ Paper size:

A3L, B4 JISL, B5 JISKL, A5L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 11"KL,

5¹/₂" × 8¹/₂" L

❖ Paper capacity:

125 sheets (80 g/m², 20 lb.)

❖ Paper weight:

60 – 105 g/m²(16 – 28 lb.)

❖ Maximum power consumption:

Less than 15 W (power is supplied from the main unit)

❖ Dimensions (W × D × H):

470 × 565 × 140 mm, 18.5 × 22.2 × 5.5 in

❖ Weight:

Approx. 4 kg, 8.8 lb.

Note

❒ Specifications are subject to change without notice.

Large Capacity Tray

❖ Paper size:

A4K, 8¹/₂" × 11"K

❖ Paper weight:

60 – 105 g/m², 16 – 28 lb.

❖ Paper capacity:

1,500 sheets (80 g/m², 20 lb.)

❖ Power consumption:

Maximum 40 W (power is supplied from the main unit)

❖ Dimensions (W × D × H, option unit):

390 × 500 × 390 mm, 15.4 × 19.7 × 15.4 in

❖ Weight:

Approx. 17 kg, 37.5 lb.

Note

❒ Specifications are subject to change without notice.

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171

Specifications

Paper Tray Unit

❖ Paper weight:

60–105 g/m²(16–28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" ×

13"L, 8¹/₂" × 11"KL, 8¹/₄" × 13"L, 8" × 13"L, 7¹/₄" × 10¹/₂"L, 8¹/₄" ×

14"L, 11" × 14"L, 8" × 10¹/₂"KL, 5¹/₂" × 8¹/₂" L

❖ Maximum power consumption:

Less than 50 W (power is supplied from the main unit)

❖ Paper capacity:

550 sheets (72 g/m², 19 lb.) × 2 trays

❖ Dimensions (W × D × H):

540 × 650 × 270 mm, 21.3 × 25.6 × 10.6 in

❖ Weight:

Approx. 25 kg, 55.2 lb.

Note

❒ Specifications are subject to change without notice.

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Copy Paper