Ricoh Fax Machine FAX4500L User Guide

OPERATOR’S MANUAL

RICOH FAX4500L

A laser recording

facsimile with dual

access, expandable

memory, and

optional Group 4

Please read all of these instructions and keep this manual by your machine.

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WARNING: This equipment has been tested and found to comply with the limits

for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are

designed to provide reasonable protection against harmful interference when the

equipment is operated in a commercial environment. This equipment generates,

uses, and can radiate radio frequency energy and, if not installed and used in ac -

cordance with the instruction manual, may cause harmful interference to radio

communications. Operation of this equipment in a residential area is likely to

cause harmful interference in which case the user will be require to correct the in -

terference at his own expense.

^✬CAUTION: Use of control or adjustments or performance of procedures other

than those specified herein may result in hazardous radiation exposure.

Class A

This digital apparatus does not exceed the Class A limits for radio noise emis -

sions from digital apparatus as set out in the interference-causing equipment enti -

tled "Digital Apparatus", ICES-003 of the Department of Communications.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables

aux appareils numériques de Classe A prescrites dans la norme sur le matériel

brouilleur: "Appareils Numériques", NMB-003 édictée par le ministre des Commu -

nications.

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IMPORTANT SAFETY INSTRUCTIONS

1. Read all of these instructions.

2. Save these instructions for later use.

3. Follow all warnings and instructions marked on the product.

4. Unplug this product from the wall outlet before cleaning. Do not use liquid

cleaners or aerosol cleaners. Use a damp cloth for cleaning.

5. Do not use this product near water.

6. Do not place this product on an unstable cart, stand, or table. The product

may fall, causing serious damage to the product or injuring the user.

7. Slots and openings in the cabinet and the back or bottom are provided for ven -

tilation; to ensure reliable operation of the product and to protect it from over -

heating, these openings must not be blocked or covered. The openings

should never be blocked by placing the product on a bed, sofa, rug, or other

similar surface. This product should not be placed in a built-in installation un -

less proper ventilation is provided.

8. This product should be operated from the type of power source indicated on

the marking label. If you are not sure of the type of power available, consult

an authorized sales person or your local power company.

9. This product is equipped with a 3-wire grounding type plug, a plug having a

third (grounding) pin. This plug will only fit into a grounding-type power outlet.

This is a safety feature. If you are unable to insert the plug into the outlet, con -

tact your electrician to replace your obsolete outlet. Do not defeat the purpose

of the grounding type plug. (This does not apply in the countries in which the

2-wire, non-grounded type of plug is used.)

10. Do not allow anything to rest on the power cord. Do not locate this product

where persons will walk on the cord.

11. If an extension cord is used with this product, make sure that the total of the

ampere ratings on the products plugged into the extension cord do not ex -

ceed the extension cord ampere rating. Also, make sure that the total of all

products plugged into the wall outlet does not exceed 15 amperes.

12. Never push objects of any kind into this product through cabinet slots as they

may touch dangerous voltage points or short out parts that could result in a

risk of fire or electric shock. Never spill liquid of any kind on the product.

13. Do not attempt to service this product yourself, as opening or removing covers

may expose you to dangerous voltage points or other risks. Refer all servicing

to qualified service personnel.

14. Unplug this product from the wall outlet and refer servicing to qualified service

personnel under the following conditions:

A. When the power cord or plug is damaged or frayed.

B. If liquid has been spilled into the product.

C. If the product has been exposed to rain or water.

D. If the product does not operate normally when the operating instructions

are followed. Adjust only those controls that are covered by the operating

instructions since improper adjustment of other controls may result in

damage and will often required extensive work by a qualified technician

to restore the product to normal operation.

E. If the product has been dropped or the cabinet has been damaged.

F. If the product exhibits a distinct change in performance, indicating a

need for service.

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CONTENTS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

HOW TO USE THIS MANUAL

CONVENTIONS

STORING TELEPHONE NUMBERS

STORING NAMES AND LABELS

IF YOU MAKE A MISTAKE

FACSIMILE FEATURE AVAILABILITY TABLE

LIMITATIONS ON VARIOUS FEATURES

GENERAL PRECAUTIONS

POWER AND GROUNDING

COLD WEATHER POWER-UP

THUNDERSTORMS

COPY PAPER

TONER CASSETTES

OPERATING PRECAUTIONS

GENERAL

LOCATION

SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW

2. OPERATION PANEL

SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1. Recommended Types of Document

1-2. Transmission Procedure at a Glance

1-3. Contrast, Resolution, and Halftone Modes

1-4. Immediate Transmission

1-5. Optional Features for Transmission

1-5-1. Personal Code

1-5-2. Send Later

1-5-3. Transmission Deadline (TRD)

1-5-4. Page Count (Immediate Transmission only)

1-5-5. Other Sending Features

1-6. Check your Destinations while Dialing

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1-7. Converting Immediate Transmission to Memory Transmission

1-8. Redialing

2. RECEIVING FAX MESSAGES

2-1. Selecting the Reception Mode

2-1-1. Manual Receive (TEL) Mode

2-1-2. Auto Receive (FAX) Mode

2-2. Substitute Reception

2-3. Confidential Reception (Memory Card or Hard Disk Required)

3. USING THE MACHINE FOR TELEPHONE CALLS

3-1. Making a Telephone Call

3-1-1. Using On Hook Dial

3-1-2. Using the Handset

3-2. Answering the Telephone

3-3. Phoning and Faxing on the Same Call

3-3-1. To Talk Before Sending a Fax (On Hook Dial)

3-3-2. To Talk After Sending a Fax

SECTION 3. ADVANCED FEATURES

1. TRANSMISSION

1-1. Broadcasting

1-2. Keystroke Programs

1-3. Confidential Transmission

1-4. Polling Transmission

1-4-1. Free Polling

1-4-2. Secured Polling

1-4-3. Stored ID Override

1-5. Transfer Request

1-6. Telephone Directory

1-7. Secure Transmission

1-8. Direct Fax Number Entry

2. RECEPTION

2-1. Polling Reception

2-2. Authorized Reception

2-3. Night Timer

2-4. Forwarding (Memory Card or Hard Disk Required)

2-5. Specified Cassette Selection (Optional Paper Feed Unit Required)

2-6. Multi-sort Document Reception (Memory Card or Hard Disk

Required)

3. OTHER FEATURES

3-1. Copying

3-2. File Management

3-2-1. Erasing a File from Memory

3-2-2. Printing a File

3-3. User Function Keys

3-4. Function Programs

3-5. Printing from Memory Lock (Memory Card or Hard Disk Required)

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3-6. Tonal Signals

3-7. Chain Dialing

3-8. Restricted Access

3-9. Counters

3-10. Communication Result Display

3-11. Length Reduction

3-12. Label Insertion

3-13. Ordering Toner

SECTION 4. PROGRAMMING THE MACHINE

1. PROGRAMMING AT INSTALLATION

1-1. Language Selection

1-2. Date and Time

1-3. Country Code

1-4. Telephone Number

1-5. Area Code Prefix

1-6. Next Transfer Station (Group 4 Kit required)

1-7. ID Code

1-8. Confidential ID (Memory Card or Hard Disk required)

1-9. Memory Lock ID (Memory Card or Hard Disk required)

1-10. RTI

1-11. TTI

1-12. CSI

1-13. Telephone Line Type

2. SETTINGS

2-1. On/Off Switches

2-2. User Parameter Settings

2-3. Economy Transmission Time

3. ADJUSTMENTS

3-1. Volume Adjustments

4. TELEPHONE NUMBERS AND PERSONAL CODES

4-1. Programming Quick Dial

4-2. Programming Speed Dial

4-3. Programming Groups

Entering Group Programming Mode and Selecting a Group

Storing Numbers in a Group

Checking Which Numbers are Already in the Group

Storing a Label for this Group

Storing a Group Transfer Station

Erasing the Group

4-4. Personal Codes

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SECTION 5. PRINTING REPORTS

1. AUTOMATICALLY PRINTED REPORTS

1-1. Table of the Reports

1-2. Report Formats

2. USER-INITIATED REPORTS

2-1. TCR

2-2. File List

2-3. Quick Dial List

2-4. Speed Dial List

2-5. Group Dial List

2-6. Program List

2-7. User Function List

2-8. Personal Code List

2-9. Authorized Reception List

2-10. Forwarding List

2-11. Specified Cassette Selection List

2-12. User Parameter List

SECTION 6. LOOKING AFTER THE MACHINE

1. REPLACING PAPER

2. REPLACING THE TONER CASSETTE

3. REPLACING THE MARKER

4. CHANGING THE PAPER SIZE OF THE CASSETTE

4-1. Upper Cassette

4-2. Lower Cassette(s)

5. USER MAINTENANCE PROCEDURE

5-1. User Maintenance Table

100

102

103

104

108

112

5-2. User Maintenance Procedure

5-2-1. Scanner

5-2-2. Main Body

5-2-3. Lower Paper Feed Unit(s) (If one or more are installed)

SECTION 7. SOLVING PROBLEMS

1. DOCUMENT JAMS

2. COPY JAMS

113

115

118

119

120

121

122

3. COMMUNICATION PROBLEMS

4. OPERATING DIFFICULTIES

5. DOCUMENT MISFEED

6. DISPLAYED ERROR MESSAGES

7. ERROR CODES

SECTION 8. SPECIFICATIONS

TABLE OF SPECIFICATIONS

124

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APPENDIX

APPENDIX A. PAPER FEED UNIT

APPENDIX B. HARD DISK UNIT

1. PRECAUTIONS

2. GENERAL

3. OPERATION

4. SPECIFICATIONS

APPENDIX C. ISDN OPTION TYPE 40

1. INTRODUCTION

A-1

B-1

B-2

C-1

C-2

C-6

2. OPERATION

Dialing and Storing Telephone Numbers

3. TROUBLESHOOTING

Call Progress Signals (CPS)

INDEX

QUICK REFERENCE

FUNCTION LIST

OFFICIAL NOTICE TO USERS

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INTRODUCTION

Thank you for purchasing this product. This compact machine is ideal for growing

businesses, branch offices, or those users who wish to upgrade to a plain paper

fax machine with a wide range of features.

WHAT DOES A FAX MACHINE DO?

When you write a letter, you normally seal it in an envelope, attach a stamp, and post it in the near-

est letter box. Then in a few days, depending on the postal service, the letter will arrive at its desti-

nation. However, you may not be aware of its arrival until you get a return letter.

A fax machine speeds this process up. After you have written your letter, place it in your fax ma-

chine’s document feeder, dial the destination’s fax number, then press the Start key on your fax ma-

chine’s operation panel.

The fax machine scans your letter, and converts it into a series of black and white dots (the num-

ber of dots there are across the page and down the page depends on the resolution that you se-

lected; refer to the specifications section of this manual for details). This series of dots is

transformed into an electrical signal and sent out over the telephone line to the fax machine at the

destination.

The fax machine at the destination reconstructs your letter from the received signal, and prints it.

The quality of the printed message is not as good as the original, but it is good enough for most

purposes.

If you are worried about whether the message arrived at the destination, you can check the TCR

(Transaction Confirmation Report). When you print this report, you will see the results of the most

recent fax communications made by your machine.

You can use your fax machine to send and receive any type of document, even photographs.

BAD TELEPHONE LINES AFFECT FAX COMMUNICATION

Quick and accurate transmission of fax messages depends

on the condition of the telephone line, If the line condition is

very good, this machine will transmit a letter-size page in 6

seconds. However, if the line is noisy, the speed may be re-

duced significantly, and the data may be damaged.

Errors

The symptoms of data loss caused by a noisy telephone

line are seen on the printouts of received messages. An ex-

ample is shown opposite. Note that lines are missing from

the page at the indicated locations. ECM is an effective

countermeasure against this type of error.

Transmit

Document

Received

Message

The line condition is affected by the weather; thunder-

storms can cause electrical noise on telephone lines. The

operation of the equipment in the telephone exchange,

such as switches, can also cause noise on the line.

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HOW TO USE THIS MANUAL

This manual contains instructions on how to operate and take care of the ma -

chine. To get the best performance from the machine, read the descriptions of the

features in the Facsimile Features Manual, and follow the instructions in the Op -

erator’s Manual carefully. Please keep the manuals near the machine at all times.

CAUTION: This machine can only be used in the country where it was

purchased.

CONVENTIONS

The following conventions were used when writing this manual.

Keynames

These have been printed in a different typeface and enclosed by a box.

For example: " Start " means "Press the Start key on the operation panel".

If you see something like " # x 21", this means that you have to press

the # key 21 times.

Displays

Messages seen on the display are shown in a larger box.

Example A: The keys that can be pressed

are shown on the screen in small boxes. In

MEMORY TRANS

OPTIONS

this example, you can press the Yes, No, or

Clear keys, or the downward pointing arrow

on the scroll key; the scroll key is a diamond

shaped key on the operation panel with four

arrows printed on it.

PRESS YES OR CLR

2125551234

Example B: The choice of settings for a fea -

ture are shown on the screen. The current

setting is highlighted (white on black). If you

press the right pointing arrow on the scroll

key, the setting will be changed to OFF.

YES

OPTION

SELECT

TO END

AUTO REDUCE

OFF

TTI

Example C: The ABC on the display indi -

cates that you can input letters using the

Quick Dial Keys, and numbers using the ten-

key pad on the operation panel.

QUICK DIAL

ENTER LABEL

ABC

Symbols

indicates a hint.

Continued on the next page

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HOW TO USE THIS MANUAL

Most procedures start from standby mode,

that is, when the display is as shown on the

right. The value after "MEMORY" shows

how much memory space is remaining.

MEMORY TRANS

SET DOCUMENT

APR. 4. 12:25PM

MEMORY 100%

If a procedure does not start at standby mode, the display at the start of the proce -

dure is shown. For an example, see page 23.

NOTE: If you start a procedure and do not enter anything at the operation

panel for more than 4 minutes, the machine will return to standby.

STORING TELEPHONE NUMBERS

To dial a telephone number or store it as a Quick Dial or Speed Dial, type it into

the machine at the ten-key pad on the operation panel.

STORING NAMES AND LABELS

You can type names using the Quick Dial Keys. Use Quick Dial Keys 01 to 26 for

the letters of the alphabet, and Quick Dial 30 as a spacebar. If you wish to enter a

digit from 0 to 9, use the ten-key pad.

The cursor appears on the screen as a black dash below the cursor position. If

you wish to move the cursor while editing a name or number, press the

←

and arrows on the diamond-shaped scroll key on the operation panel.

→

If you wish to enter a punctuation mark or symbol, use Quick Dial 31. Keep press -

ing Quick Dial 31 until you see the symbol that you need. Then move the cursor

forward with the scroll key.

Quick Dial 32 can be used as a Shift key, to select upper or lower case letters.

KEY

DESCRIPTION

KEY

DESCRIPTION

Not used

Space

Punctuation Marks and Symbols

Shift key (see page 3 )

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HOW TO USE THIS MANUAL

Punctuation Marks and Symbols

SELECT

P 1/ 5

If you press 31 while entering a label,

a menu of symbols will appear, as shown

on the right.

1! 2" 3# 4$ 5% 6&

7’ 8( 9)

TO CANCEL

❐ To select a symbol, press the required key on the ten-key pad. For example, if

you wish to enter a ’#’, press

❐ If the symbol that you need is not on the screen, scroll through the pages of

symbols with the and ↓ keys.

↑

Shift Key

As shown in example C on page 1, ’ABC’ can be seen in the bottom right of the

display while you are inputting a label. This indicates that upper case letters will

be stored. If you wish to input lower case letters, press

32 . The ’ABC’ will

change to ’abc’, and the letters that you type in will be stored as lower case let -

ters. To change back to upper case letters, press

32 again.

IF YOU MAKE A MISTAKE

If you make a mistake when inputting a name or number, either:

❐ Press No to erase the entire name or number and start again.

❐ Press Clear to erase the last letter or digit that you entered.

If you enter the wrong function number, either:

❐ Press No then input the correct function number.

❐ Press Function to return to standby mode and start again.

If you dialed the wrong number, either:

❐ Press No . If scanning has already begun, press Stop .

❐ If you already programmed the number into the machine by pressing Yes. Then

remove the document from the feeder and start again, or use option 08 to can -

cel that particular destination only (see page 25).

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HOW TO USE THIS MANUAL

FACSIMILE FEATURE AVAILABILITY TABLE

This table shows whether a feature is available or not in your machine. Some of

these features have to be switched on before they can be used, or may be

switched off if not wanted. The "Reference" column of the following table shows

where you can find information on how to activate such features. The second col -

umn in the table shows you which section of the Facsimile Features manual to

find the description of each feature in.

NOTE Column

1: Memory card or hard disk required

2: Telephone handset required

3: Lower cassette required

4: Group 4 kit required

5: In some countries, this can only be used by

a technician

Reference Column

User: You can switch this feature on or off. Refer to the indicated page number in

this manual.

Service: If you wish to switch this on or off or adjust it, contact a service

technician.

✔: Available, ✖: Not Available

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

✔ / ✖ NOTE REFERENCE

Sect. 1

ROUTINE OPERATION

Immediate Transmission

Memory Transmission

Contrast

✔

✖

✔

1-1

1-2

1-3

Resolution

Halftone

Quick Dial

Speed Dial

Groups

Send Later

Page Count

Personal Code

TRD (Transmission Deadline)

Economy Transmission

Automatic Reduction On/Off

ID Transmission

TTI On/Off

Alternative Destination

Voice Request

Destination Check

Automatic Redialing

User: p. 32, 56

1-4

Service

See page 9.

✔

1-5

AI Redial

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HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

Auto Receive Mode

✔ / ✖ NOTE REFERENCE

✔

✖

2-1

Manual Receive Mode

Auto Select Mode

✔

✖

Substitute Reception

Handset

On Hook Dial

Speakerphone

Music on Hold

2-2

3-1

3-2

3-3

3-4

User: p. 74

Sect. 2

1-1

1-2

ADVANCED FEATURES

Broadcasting

Keystroke Programs

Confidential Transmission

Confidential Reception

Transfer Request

✔

1-3

1-4

❐ Memory or hard disk required if the machine will be used as a

transfer broadcasting station.

✔

✖

✔

✖

✔

✖

✔

Polling Transmission

Polling Reception

Continuous Polling Reception

Auto Document

Telephone Directory

Secure Transmission

Direct Fax Number Entry

Forwarding

Authorized Reception

Reception Mode Switching Timer

Copying an Original

Night Timer

Function Programs

Answering Machine

Remote Control Features/Mailbox

Specified Cassette Selection

TTI On/Off

Label Insertion

Marker

Center Mark

Checkered Mark

Reception Time

Reduction

❐ Automatic Reduction

❐ Length Reduction

Closed Network

1-5

Service

1-6

1-7

1-8

1-9

2-1

2-2

2-3

3-1

3-2

3-3

3-4

3-5

3-6

3-7

3-8

3-9

3-10

3-11

3-12

User: p. 71

User: p. 73

3-13

User: p. 74

Service

User: p. 74

User: p. 71

User: p. 74

Service

3-14

3-15

3-16

3-17

3-18

3-19

Restricted Access

RDS (Remote Diagnostic System)

Reverse Order Printing

Multi-sort Document Reception

Protection Against Wrong Connections

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HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

✔ / ✖ NOTE REFERENCE

✔

✖

✔

ECM

Service

3-20

Page Retransmission

Batch Transmission

Short Preamble

3-21

3-22

3-23

3-24

3-25

3-26

3-27

3-28

3-29

3-30

3-31

3-32

3-33

3-34

3-35

3-36

3-37

3-38

3-39

Sect. 3

1-1

AI Short Protocol

Dedicated Transmission Parameters

MDF (Manual Document Feed)

Chain Dialing

Tonal Signals

Memory Lock

Wild Cards

File Management

Counters

Well Log Transmission

Transmission Reserve

Dual Access

Silent Ringing Detection

User Function Keys

Communication Result Display

Inch-to-mm Conversion

Ordering Toner

User: p. 71

Service

PROGRAMMING

Language Selection

Date and Time

✔

✖

✔

1-2

Telephone Line Type

RTI, TTI, and CSI

1-3

1-4

5 (CSI)

ID Code

Remote ID

Confidential ID

1-5

Memory Lock ID

Your Fax Terminal’s Telephone Number

Country Code

1-6

1-7

Area Code Prefix

1-8

On/Off Switches

2-1

User Parameter Settings

Time for Economy Transmission

Speaker Volume

2-2

2-3

3-1

Display Panel Contrast

Programming Quick Dial

Programming Speed Dial

Programming Groups

Storing Personal Codes

3-2

4-1

4-2

4-3

Service

4-4

Sect. 4

1-1

1-2

REPORTS

TCR

Transmission Result Report

Error Report

✔

User: p. 73

Service

1-3

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HOW TO USE THIS MANUAL

FACSIMILE FEATURES MANUAL

FEATURE NAME AND SECTION NUMBER

✔ / ✖ NOTE REFERENCE

Communication Failure Report

✔

1-4

✔

Memory Storage Report

Power Failure Report

Transfer Result Report

Polling Reserve Report

Polling Result Report

Polling Clear Report

Confidential File Report

Transmission Deadline Report

Polling Confirmation List

TCR

Quick Dial List

Speed Dial List

Group List

Personal Code List

File List

1-5

1-6

1-7

1-8

1-9

User: p. 73

User: p. 71

1-10

1-11

1-12

2-1

2-2

2-3

2-4

2-5

2-6

2-7

2-8

2-9

2-10

2-11

2-12

Sect. 5

1-1

Authorized Reception List

Forwarding List

Specified Cassette Selection List

User Parameter List

Program List

User Function List

NETWORKING FEATURES

Group Transfer Station

Next Transfer Station

Broadcasting, with Transfer Request

Two-step Transfer

✔

1-2

✔

❐ Digital Link (Specified Two-step Transfer)

❐ Analog Link

Multi-step Transfer

1, 4

Sect. 6

1-1

1-2

1-3

GROUP 4 FEATURES

Terminal ID Programming

Terminal ID Verification

Automatic Fallback to Group 3 Mode

Subaddress

✔

Service

1-4

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HOW TO USE THIS MANUAL

LIMITATIONS ON VARIOUS FEATURES

The tables on the next two pages show the limitations for each feature.

Limitations for some features can be changed by a service technician.

COMMUNICATION PAGE MAX. NUMBER OF TOTAL

TOTAL

ADDRESSES

IN ALL FILES

MAX. STORED

PAGES

FEATURES

ADDRESSES/FILE FILES

Broadcasting

Confidential

Transmission

(from memory)

Transfer

200

500 (Note:

Any fax

number

can be

200

used in

1200 (^✬4)

Request (^✬1)

more than

one file at

the same

time)

Polling

Reception

200

The following table shows how many telephone numbers you can store.

Quick Dial

Speed Dial

Ten Key Pad (^✬2)

Groups (^✬3)

100

^✬1 The limitation on this feature is imposed by the capacity of the broadcasting

machine.

^✬2 This is the number of full telephone numbers that can be input into the ma -

chine at any one time. For example, if there is a broadcasting operation in

memory using 95 full numbers, you can only input one more full number for

any operation, including storage in groups, until the broadcast has finished.

Also, if you store, say, 35 numbers at the ten key pad into your groups, then

you will only be able to input 61 full dial numbers at any one time for other op -

erations, such as broadcasting.

^✬3 You can program up to 10 groups. Each group can contain up to 200 num -

bers; however, if you wish to use a Group for Transfer Request, make sure

that this group does not have more than 30 numbers.

You can store any Quick Dial or Speed Dial number in a group. You may also

store up to 96 numbers that are not programmed as Quick or Speed Dials;

see note 2 above for the restrictions on the use of these numbers.

^✬4 This is the theoretical maximum number of pages that can be stored. In prac -

tice, you will only be able to store this number of pages if you install the op -

tional hard disk unit.

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HOW TO USE THIS MANUAL

OTHER FEATURES

Redial

MAXIMUM VALUE

Number of times: 253

times

NOTES

Default settings:

Memory transmission

4 times/5 minutes

Immediate transmission

2 times/2 minutes

Intervals: 40 minutes

Keystroke Programs

Authorized Reception

Forwarding

50 RTI/CSIs

5 forwarding stations

30 RTI/CSIs

Multi-sort Document Re - 9 copies

ception

Specified Cassette

Selection

10 RTI/CSIs

Wild Card

This can be used when

storing RTI/CSIs for

Authorized Reception,

Specified Cassette

Selection, and

Forwarding

Function Programs

Restricted Access

50 personal codes

Codes from 0001 - 9999

can be used.

Page Retransmission

Batch Transmission

255 times

Default setting:

3 times

The following cannot be

Up to 200 files can be

placed in batches. There batched.

is no limit on the size of

the batch other than that

(in other words, up to

200 files can be placed

in a batch).

❐ Confidential

Transmission

❐ ECM on and off in the

same batch

You can use this feature

at any time.

Well Log

Transmission

Multi-copy

Length: 328 ’

Default setting:

Length: 47.2"

99 copies

Personal Codes

Up to 9999 codes can

Up to 9999 different four-

be used, but only 50 can digit codes can be

be stored with names

and Confidential IDs.

entered at transmission

time. The four-digit code

will be shown on reports

under "Option".

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GENERAL PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual. This machine contains a laser

beam generator and direct exposure to laser beams can cause

permanent eye damage.

POWER AND GROUNDING

Pay attention to the following.

Power Supply

1. Power requirements: 115 ±20V, 60 ± 1 Hz

2. Insert the power plug securely into the wall

socket.

3. Do not connect other equipment to the

same socket.

4. Do not step on or set anything on the

power cord.

5. If an extension cord must be used, it must

have a capacity of more than 125V/15A

and must be less than 5.5 yds long.

6. Do not connect other equipment to the

same extension cord.

7. Be sure that the power cord is not in a posi -

tion where it would trip some one.

Grounding

Ground the machine and the lightning protection circuit in accordance with regula -

tions. Do not ground to gas or water pipes, or to a telephone ground lug. Proper

grounding is to the ground terminal of the power outlet. Be sure that the ground

terminal of the power outlet is properly grounded.

The lightning protection circuit for the machine requires the machine to be prop -

erly grounded. If proper grounding is provided, about 90% of lightning damage

can be prevented. For safety, be sure to connect the machine to a three-prong

grounded outlet.

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GENERAL PRECAUTIONS

COLD WEATHER POWER-UP

Avoid raising the room temperature abruptly

when it is below 57°F, or condensation may

form inside the machine.

1. Raise the room temperature to 68 °F at

less than 18°F per hour.

2. Wait for 30 to 60 minutes.

3. Turn the power on.

Do not use the machine near a humidifier.

THUNDERSTORMS

With proper grounding, about 90% of lightning

damage can be prevented. However, if possi -

ble, during severe electric storms turn the

power switch off and disconnect the power

cord and telephone line cord.

Note for users with no hard disk

All fax messages stored in the memory

may be erased if power is switched off for

more than an hour.

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GENERAL PRECAUTIONS

COPY PAPER

❐ 15-20 lb. copy paper is recommended: letter or legal sizes are the most com -

monly used

❐ Do not use damp paper, or copies will be defective.

❐ Keep in a vinyl bag if it will not be used for a long time.

❐ Store in a dry, cool, dark place.

❐ Store flat. Do not stand upright.

TONER CASSETTES

❐ Store in a cool, dark place.

❐ Never store where they may be exposed to heat.

❐ Keep out of the reach of children.

❐ Do not eat toner.

❐ Do not lay heavy objects on toner cassettes.

OPERATING PRECAUTIONS

❐ While copying, do not turn off the main switch or unplug the power cord.

❐ Do not overload the paper cassettes.

❐ Keep corrosive liquids, such as acid, off the machine.

❐ Do not touch copy paper if your fingers are wet or oily; fingerprints may appear

on the copy.

❐ Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

GENERAL

❐ Since some parts of the machine are supplied with high voltage, make sure

that you do not attempt any repairs or attempt to access any part of the ma -

chine except those described in this manual.

❐ Do not make modifications or replacements other than those mentioned in this

manual.

❐ When not using the machine for a long period, disconnect the power cord.

OZONE

The machine generates ozone during operation. Normally, the ozone level is

safe for operators. However, during a long copy run or while printing a long

message, ozone odor may appear; in such a case, ventilate the room.

WARNING:

This symbol is attached to some components to alert the user

not to touch them, because they may be very hot.

This symbol is intended to alert the user to the presence of

important operating and maintenance (servicing) instructions in

the literature accompanying the appliance.

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GENERAL PRECAUTIONS

LOCATION

For the best possible performance, install your machine in a place which satisfies

the following conditions.

❐ Not exposed to direct sunlight

❐ Well ventilated (air turnover at least three times per hour)

❐ Level

❐ Not subject to vibration

❐ Away from other electronic equipment, to

avoid interference

❐ Away from areas containing corrosive

gas

❐ Dust-free

❐ Condensation-free

❐ Temperature 63 to 82 °F

❐ Humidity 40 to 70% RH (do not install

near a humidifier)

❐ Away from heaters and air conditioners,

to avoid sudden changes of temperature

❐ Within 5 yards of a three-pin grounded

power outlet (115 Volts, 60 Hz)

❐ With the clearance as shown on the right

IMPORTANT POINTS ABOUT POWER CONNECTION

❐ The supply from the wall outlet must not fluctuate by more than 20V either side

of 115 Vac.

❐ The power cord should not be laid in a place where it might trip somebody.

❐ Do not lay anything on the power cord.

❐ If you have to use an extension cord, make sure that it is capable of carrying

125V/15A, and that your facsimile terminal is the only piece of equipment con -

nected to that cord.

NOTE: This machine generates a certain amount of ozone. Although the

amount generated is within safety requirements, it is recommended

that, to avoid ozone buildup, you install the machine in a room which

can be air-conditioned or well ventilated.

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SECTION 1. COMPONENT GUIDE

1. EXTERNAL VIEW

Document Guide

Scanner Release

Lifting Handle

Document Table

Operation Panel

Telephone: optional

Manual Feed Button

Document Tray

10 Front Cover Release

11 Cassette

12 Copy Tray

13 Lower Cassette(s) or Drawers:

optional (see the next page). Up

to 4 units can be added below

the upper cassette.

Power Switch (on the rear)

14 Base: optional (see the next

page)

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SECTION 1. COMPONENT GUIDE

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SECTION 1. COMPONENT GUIDE

2. OPERATION PANEL

Lights when the power switch is on.

1. Power Indicator

Communicating

Indicator

Lights when a fax message is being transmitted or received.

Lights when an incoming message was received into memory

because the machine was out of paper or jammed.

Receive File

Indicator

Lights when a confidential file has been received and stored in

the memory. Blinks when a message has been stored using

Memory Lock, if no confidential files are present .

Confidential File

Indicator

Press to select Auto Receive or Manual Receive.

Reception Mode

Selector Key

Marker Key

Line Fail

Press to enable or disable the marker feature.

Blinks when transmission fails

Indicator

Clear Copy

Indicator

Add Toner

Indicator

Call Service

Indicator

Clear

Blinks when paper has jammed in the printer.

Blinks when the toner cartridge is almost empty, and lights when

it is empty.

Blinks when the machine diagnostics detect a problem that

requires service.

Blinks when a document has jammed in the scanner.

Original

Indicator

Add Paper

Indicator

Lights when a cassette is empty.

Blinks when a cover is open.

Cover

Indicator

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SECTION 1. COMPONENT GUIDE

Displays prompts, warnings, and selected modes.

2. Display

Function Key

Press to use one of the numbered functions.

Use to answer questions on the display

Yes/No Keys

Scroll Key

When an arrow is shown on the display, use this key to access

the options, items, or functions indicated by the arrow. Also use it

to shift the cursor when programming or editing an item on the

display.

When dialing, press this key to light the indicator that

corresponds with the type of network that you wish to

communicate on. The G4 setting is only available if you have

installed the optional ISDN Interface Kit.

3. G4/G3 Selector

Key

Press this to use halftone mode.

Halftone Key

Contrast

Press this to select either Darken, Normal, or Lighten.

Selector Key

Resolution

Selector Key

Memory Key

Press this to select either Standard, Detail, or Fine.

If the indicator is lit, your document will be stored before

transmission. If it is not lit, your document will be sent

immediately without being stored. Press the key to change the

mode.

Press this to copy the document now in the feeder.

Copy Key

Each of these can be programmed with a telephone number, a

group, or a keystroke program. You can also use these keys to

type names and labels such as the RTI and TTI.

Each of these can be programmed for rapid access to frequently

used features.

4. Quick Dial Keys

5. User Function

Keys

Press this to dial using Speed Dial or the Telephone Directory

Feature.

6. Speed Dial/Tel

Directory Key

AI Redial Key

On Hook Dial

Key

Press this to redial one of the last ten numbers that was dialed.

Press this dial without picking up the handset.

Press this if you need to insert a pause when dialing.

Use this as a backspace key during programming.

Use this as a telephone keypad, or to enter Speed Dial codes.

Press this to stop the machine and return it to standby mode.

Press this to start fax communication.

Pause Key

Clear Key

7. Ten Key Pad

Stop Key

Start Key

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SECTION 2. ROUTINE OPERATION

1. SENDING A FAX MESSAGE

1-1. Recommended Types of Document

Before you send your document, make sure that it meets the following require -

ments.

CAUTION: Documents that do not meet these requirements can cause your

machine to jam or may cause some components of the machine to become

damaged or dirty.

Correct Size

Thickness: 2 to 8 mils (20 lb paper)

1.6 to 16 mils (using MDF mode)

Length: Up to 47.2 in. can be fed manually.

(This limit can be set to 328 ft by a service

technician.)

If the document is too short, place it inside a

document carrier or enlarge it with a copier.

If the document is too long, divide it into two or

more sheets.

Clearly Written

Small faint characters may not be transmitted

clearly.

Uniform Page Size

Do not use different sizes of document in the

same transmission.

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SECTION 2. ROUTINE OPERATION

Page Condition

Do not place damaged pages into the feeder.

BINDING

HOLES

CURLED

Flatten

Trim the

edges

Make

copies

DOG EARED

FOLDED, TORN, OR

PATCHED TOGETHER

PAGES STUCK

TOGETHER

Make

copies

Shuffle

the stack

Your document must not contain any of the following.

Note: Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.

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SECTION 2. ROUTINE OPERATION

1-2. Transmission Procedure at a Glance

1. Make sure that the machine is in

standby mode.

MEMORY TRANS

SET DOCUMENT

APR. 4. 12:25PM

MEMORY 100%

OPTIONS

2. Carefully place the document into the

auto document feeder.

MEMORY TRANS

ENTER FAX NUMBER

❐ Not more than 50 letter-size pages.

Selecting Contrast and Resolution: See page 22.

Options for Sending a Message: See page 23.

3. Dial in one of the following ways.

a) Ten Key Pad b) Quick Dial

✬

c) Speed Dial

d) Handset

✬

: Only if the telephone handset is installed.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone no.

For an international number, press the Pause key after entering the country code.

4. Start

The machine stores your fax message.

STORING

PAGE

FILE NO.

MEMORY 99%

0056

5. The machine dials, and the line to the other party is connected.

Note: Watch the display. The identification of the other party will appear.

6. After sending the message, the machine hangs up automatically.

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SECTION 2. ROUTINE OPERATION

Possible Problems

You want to take out the document

Press the scanner release button, open the scanner, and take out the document.

CAUTION: If you do not open the scanner before you pull out the document,

you may damage the machine.

You want to send more than 50 pages

While the last page is being fed in, place the following pages (up to 50) in the

feeder.

You made a mistake while dialing

If you already pressed Start , press Stop immediately.

If you haven’t pressed Start yet, either:

❐ No . The entire number is deleted. Enter a new number.

❐ Clear . Only the last digit is deleted.

One of the following is displayed

❐ If the Clear Original indicator

Take out the document (see the top of this page). Then redial the destination.

❐ If the Line Fail indicator is blinking:

is blinking:

If the Communicating lamp is not lit, press Stop .

If the Communicating lamp is lit, wait until it goes out, then press

The buzzer is ringing

Stop .

The other party wishes to speak with you. Proceed as shown in the diagram be -

low.

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SECTION 2. ROUTINE OPERATION

1-3. Contrast, Resolution, and Halftone Modes

- Contrast -

Normal: Suitable for most documents

Darken: Use for documents with faint writing (such as those written in pencil)

Lighten: Use for documents that have a dark or patchy background

- Resolution -

Standard: Suitable for most typewritten documents

Detail: Use for documents with small print or fine details

Fine: Use this for high quality reproduction

- Halftone -

Use halftone mode if your document contains a photograph or complex shading.

There are two types of halftone: the Basic Halftone Process, and the Error Diffu -

sion Halftone Process. See page 71 for how to select which halftone type you

wish to use.

1-4. Immediate Transmission

1. Memory

The Memory indicator should go out.

2. Place the document in the feeder.

IMMEDIATE TX

OPTIONS

ENTER FAX NUMBER

3. Dial.

IMMEDIATE TX

See page 20 for how to dial.

YES

CLR

PRESS

2125551234

4. Start

DIALING

XYZ NEW YORK

2125551234

5. The machine dials and the line to the

other party is connected. The number

that you dialed and the other party’s RTI

or CSI is displayed.

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SECTION 2. ROUTINE OPERATION

1-5. Optional Features for Transmission

" can be seen in the top

The following options are only available if " OPTIONS

right corner of the display.

1-5-1. Personal Code

If you input your Personal Code, your name will appear on the TCR and Transmis -

sion Result Report.

1. Press

↓

0 1

PERSONAL CODE

ENTER CODE

Note: You may program one of the

User Function Keys to acti -

vate this feature. See page

56 for how to do this.

TO END

2. Example: 7 3 6 2

YES

PERSONAL CODE

7362

PRESS

SMITH

The LCD shows the name that was

stored with the code that you selected.

In this example, it is SMITH.

3. Yes

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

Note: See page 88 for details on how

to program the Personal

Codes and their labels.

1-5-2. Send Later

1. Press

↓

0 2

SEND LATER

ENTER START TIME

AM/ PM: #

NOW

12:15 PM

TO END

2. Example: Send at 11:30pm

YES

SEND LATER

TODAY

PRESS

11:30 PM AM/ PM: #

1 1 3 0

To change AM to PM and vice versa,

press #

3. Yes

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

Note: The Send Later time cannot

be more than 24 hours into

the future.

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SECTION 2. ROUTINE OPERATION

1-5-3. Transmission Deadline (TRD)

This feature allows you to input a deadline before which this message must be

transmitted. If the first transmission fails, the machine will retry repeatedly until it

is successful.

1. Press

↓

0 3

TRD

ENTER TRD TIME

AM/ PM: #

NOW

12:15 PM

TO END

2. Example: The deadline is 12:50pm.

YES

TRD

PRESS

TODAY

12:50 PM AM/ PM: #

1 2 5 0

To change AM to PM and vice versa,

press #

3. Yes

MEMORY TRANS

ENTER FAX NUMBER

OPTIONS

Note: The TRD time cannot be more than 24 hours into the future. If the

deadline passes without successful transmission, a report will be

printed.

1-5-4. Page Count (Immediate Transmission only)

1. Press

↓

0 4

PAGE COUNT

SET COUNT

PAGE(S)

TO END

2. Example: 10 pages

1 0

YES

PRESS

PAGE(S)

3. Yes

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

Note: If you do not select Immediate Transmission, Page Count is automatically

enabled , and the pages are counted automatically.

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SECTION 2. ROUTINE OPERATION

1-5-5. Other Sending Features

1. Press 0 7

↓

YES

OPTION

SELECT

TO END

OFF

AUTO REDUCE

TTI

2. Scroll through the following list of options using the

↑

and ↓ arrows of

the scroll key.

❐ Automatic Reduction

❐ TTI

❐ ID Transmission (You must have stored an ID Code before you can use this

feature; see page 66.)

❐ Economy Transmission (Before using this feature, you must program a time

for Economy Transmission using Function 74; see page 74 for how to do

this.)

❐ Voice Request (This feature requires a handset.)

If you wish to switch something on or off, use the

the scroll key until the displayed setting is correct.

←

and → arrows of

3. Yes when you have finished.

Note: You may program a User Function Key to bring up the TTI on/off selec -

tion, and you can program another to bring up the Economy Transmission

on/off selection. See page 56 for how to do this.

1-6. Check your Destinations while Dialing

1. Press

↓

0 8

YES

CHECK DEST.

PRESS

01 XYZ CO. NEW YORK

DEST. 2

The number after DEST shows how

many numbers you have input so far.

2. Use the

↓

arrow to scroll through the list of destinations just input.

❐ To cancel a destination that you input by mistake:

❐ To finish checking: Yes

1-7. Converting Immediate Transmission to Memory Transmission

If you wish to convert a message that is still waiting in the document feeder into a

memory file, press Memory Start .

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SECTION 2. ROUTINE OPERATION

1-8. Redialing

Automatic Redialing

[

2125551234]

Redialing is done 4 times at 5 minute inter -

vals. During redialing, the number being

dialed is displayed in brackets at the top of

the screen, as shown on the right.

The number of redials and the redial interval

may be adjusted by a qualified service tech -

nician.

MEMORY TRANS

SET DOCUMENT

APR. 4. 12:25PM

MEMORY 99%

AI Redial

The machine memorizes the last ten numbers that you dialed.

- Using AI Redial to send a fax -

1. Place your document into the feeder.

2. AI Redial

AI REDIAL NO. DIRECTORY

YES

1 SCROLL

PRESS

01 XYZ CO. NEW YORK

3. Scroll through the numbers in the AI

Redial memory using the

arrows of the scroll key.

↑

and ↓

❐ To select a number: Yes x 2

4. Either

❐ Select another number: go to step 3.

❐ Start

- Using AI Redial to make a telephone call -

1. On Hook Dial AI Redial

AI REDIAL NO. DIRECTORY

YES

1 SCROLL

PRESS

01 XYZ CO. NEW YORK

2. Scroll through the numbers in the AI

Redial memory using the

arrows of the scroll key.

↑

and ↓

When the correct number is displayed,

press Yes . The number will be di -

aled immediately.

ON HOOK MODE

2125551234

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SECTION 2. ROUTINE OPERATION

2. RECEIVING FAX MESSAGES

2-1. Selecting the Reception Mode

There are two reception modes. Press the reception mode key to switch between

the modes.

2-1-1. Manual Receive (TEL) Mode

This mode is selected when the Manual Receive indicator is lit.

Operation is as follows.

1. The machine rings continuously until you answer the call. Pick up the handset.

2. If you hear a voice from the other end, speak in reply.

If you hear a tone every few seconds, the other end is a fax terminal.

Note: Remove any documents from the feeder before you

press Start .

3. If the person at the other end wishes to send you a fax message,

press Start to receive the message. Then hang up the handset.

4. The machine starts to receive the message.

The Communicating indicator lights.

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SECTION 2. ROUTINE OPERATION

2-1-2. Auto Receive (FAX) Mode

This mode is selected when the Auto Receive indicator is lit.

1. The telephone rings once.

2. The machine automatically starts to receive the message.

2-2. Substitute Reception

If the Receive File indicator is lit, check the following:

❐ The printer paper may be used up. If so, add paper: see page 96.

❐ The printer paper may have jammed. If so, remove the jam: see page 115.

The messages received into memory will be printed and erased after the machine

has been returned to normal operation.

2-3. Confidential Reception (Memory Card or Hard Disk Required)

If the Confidential File indicator is lit, do the following to print the message.

PRT CONF. RX

CONFIDENTIAL ID:

ENTER CONF ID

1. Function 5 1

Note: You may program one of the

User Function Keys to acti -

vate this feature. See page

56 for how to do this.

TO CANCEL

START

PRT CONF. RX

PRESS

CONFIDENTIAL ID:

2. Input the ID. Example: 4 7 3 9

°°°°

3. Start

NOTE: If the Confidential File indicator blinks, an incoming fax message has

been stored in the memory using the Memory Lock feature.

To print the message: see page 58.

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SECTION 2. ROUTINE OPERATION

3. USING THE MACHINE FOR TELEPHONE CALLS

A handset is required to execute the procedures in this section.

3-1. Making a Telephone Call

3-1-1. Using On Hook Dial

1. On Hook Dial

ON HOOK MODE

Note: Do not pick up the handset.

2. Dial.

See page 20 for how to dial.

Do not use the handset.

Note: Do not press Start .

ON HOOK MODE

To cancel the call,

press On Hook Dial .

2125551234

3. Listen to your machine’s built-in

speaker. When the other party answers,

pick up the handset.

4. Replace the handset when you have finished.

3-1-2. Using the Handset

1. Pick up the handset.

HANDSET MODE

2. Dial.

See page 20 for how to dial.

Note: Do not press Start .

HANDSET MODE

2125551234

3. Continue as for a normal telephone conversation.

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SECTION 2. ROUTINE OPERATION

3-2. Answering the Telephone

If the telephone rings just once:

A fax is coming in. Do not pick up the handset.

If the telephone rings continuously:

1. Pick up the handset and speak to the other party.

Note: If you hear a high-pitched tone, a fax is coming in.

Press Start then hang up.

2. If the caller wants to send you a fax, press Start after speaking. Then hang

up.

POSSIBLE PROBLEM

If nothing happens after you press Start , the power may be switched off.

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SECTION 2. ROUTINE OPERATION

3-3. Phoning and Faxing on the Same Call

3-3-1. To Talk Before Sending a Fax (On Hook Dial)

1. On Hook Dial

2. Dial.

❐ Do not use the handset.

❐ Do not press Start .

3. If you hear a voice from the machine’s built-in speaker, pick up the handset

and speak to the other party.

Note: If you hear a high-pitched tone instead of a voice, place your fax

message in the feeder, then press Start .

4. Place your message in the feeder, then ask the other party to

press Start .

5. When you hear a high-pitched tone, press Start .

6. Replace the handset.

Note: If you wish to speak to the other party again, do not replace the

handset. When your machine emits a tone, press Stop then

speak.

3-3-2. To Talk After Sending a Fax

Use the Voice Request Option (see page 25). Then, during transmission:

1. When your machine emits a tone, pick up the handset, press

speak.

Stop and

Note: If the machine did not emit a tone, the other party did not answer the

call.

2. After speaking, hang up.

Note: If you have more pages to send, do not hang up. Instead:

❐ Place the pages into the feeder.

❐ Ask the other party to press Start .

❐ When you hear a high-pitched tone, press Start .

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SECTION 3. ADVANCED FEATURES

1. TRANSMISSION

1-1. Broadcasting

Make sure that the Memory indicator is lit. If it is not, press

Memory .

1. Place your document in the feeder.

MEMORY TRANS

OPTIONS

To broadcast without placing the document

in the feeder first, see page 42.

ENTER FAX NUMBER

2. Dial in one of the following ways.

a) Ten Key Pad

b) Quick Dial

c) Speed Dial

d) Group ✬

✬ : Method 1: Press the Quick Dial Key the Group is stored in (in the example, press key 08).

Method 2: If you do not remember which Quick Dial Key the Group is stored in but you do remem-

ber the Group number, use Method 2. To use this method, you must have programmed one of the

User Function Keys in advance with code 02 (Group Dial). See page 56 for how to do this. In the

above example, the F5 key has been programmed as the Group Dial key; press F5 then the re-

quired Group number.

If your machine is behind a PBX, dial the access code, then a pause, then the telephone no.

For an international number, place a pause after the country code. To input a pause, press the

Pause key.

3. Yes

MEMORY TRANS

ENTER NO. OR

OPTIONS

DEST: 2

Here, DEST. 2 indicates that the machine is

START

asking you to input the second telephone

number in your list of destinations for this fax

message.

4. Either

❐ Dial another number: Go to step 2.

❐ Press Start .

STORING

PAGE

MEMORY 99%

FILE NO.

0056

Note: See the table on page 8 concerning the limitations to this feature.

A User Function Key can only be used to input a Group if you have already

specified one of the keys using Function 35. See page 56.

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SECTION 3. ADVANCED FEATURES

1-2. Keystroke Programs

Storing a Program

1. Place a sheet of paper in the feeder.

MEMORY TRANS

OPTIONS

Note: Skip this step if you are making

ENTER FAX NUMBER

a polling reception program.

2. Select all required features (such as

Transfer Request) and telephone num -

bers as you would normally do.

MEMORY TRANS

OPTIONS

DEST: 2

START

ENTER NO. OR

Note: Contrast, resolution, and half -

tone cannot be stored in a key -

stroke program.

3. Press the Quick Dial key that you wish

to store the program in.

Example: 01

PROGRAM?

YES

Note: Make sure that this key is va -

cant.

4. To complete the program: Yes

Note: The procedure that you just programmed will now begin. If you do

not wish to use the procedure now, press Stop .

After storing a Keystroke Program, you can store a label for it using

Function 34. See page 34 for how to do this.

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SECTION 3. ADVANCED FEATURES

Labeling a Program

1. Function 3 4

PROGRAM

CHOOSE KEY

PRINT LIST

TO CANCEL

Note: If you press → Start , a

Program List will be printed.

2. Press the Quick Dial key that holds the

program that you wish to label.

Example:

01 Yes

PROGRAM

ENTER LABEL

ABC

3. Input your label, using the Quick Dial

keys.

YES

CLR

PROGRAM

TRANSMIT DAILY REPORT

4. Yes

PROGRAM

CHOOSE KEY

PRINT LIST

TO CANCEL

5. Either:

❐ Label another program: Go to step 2.

❐ Return to standby: Function

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SECTION 3. ADVANCED FEATURES

Using a Program

- Transmission -

1. Place your document in the feeder.

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

2. Press the programmed Quick Dial Key.

The program begins at once, or at the

later time specified by the program. You

do not need to press Start .

STORING

PAGE

MEMORY 99%

FILE NO.

0056

- Polling Reception -

1. Press the programmed Quick Dial Key.

The program begins at once, or at the

later time specified by the program.

PROGRAMMED

Erasing a Program

1. Function 3 4

PROGRAM

CHOOSE KEY

PRINT LIST

Note: If you press → Start , a

Program List will be printed.

TO CANCEL

2. Press the Quick Dial key that holds the

program that you wish to erase.

Example: 08

YES

PROGRAM

TRANSMIT DAILY REPORT

CLR

CLR:

3. To delete the program: Clear Yes

PROGRAM

CHOOSE KEY

PRINT LIST

TO CANCEL

4. Either:

❐ Erase another program: Go to step 2.

❐ Return to standby: Function

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SECTION 3. ADVANCED FEATURES

1-3. Confidential Transmission

1. Place your document in the feeder.

Then: Function 1 1

CONF. TRANS.

OPTIONS

Note: You may program one of the

User Function Keys to acti -

vate this feature. See page

56 for how to do this.

ENTER FAX NUMBER

2. Dial then press Yes .

CONF. TRANS.

OPTIONS

DEST: 2

START

ENTER NO. OR

See page 32 for how to dial.

3. Either:

❐ Dial another number: Go to step 2.

❐ Press Start .

NOTE: See the table on page 8 concerning the limitations to this feature.

Options

- Confidential ID Override -

This procedure will override the Confidential ID stored in the other party’s ma -

chine. The override is only effective for this one transmission.

If OPTIONS

↓

is displayed:

1. ↓ 0 5

CONF. ID

ENTER ID CODE

TO END

2. Enter the Confidential ID that you wish

to use for this message.

Example: 2 5 6 7 Yes

CONF. TRANS.

ENTER NO. OR

OPTIONS

DEST: 2

START

3. Dial and press Start .

For how to use other options, see page 23.

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SECTION 3. ADVANCED FEATURES

1-4. Polling Transmission

1-4-1. Free Polling

1. Place your document in the feeder, then:

Function 1 4

FREE POLLING

OPTIONS

START

PRESS

See page 39 for the options

that are available with polling.

2. Start

Your fax message is stored and held on polling standby.

Note: If you see FILE EXISTS CLEAR? PRESS YES . NO , you already

have a message on Free Polling Standby.

❐ To keep the old message: No . Remove the document from the

feeder.

❐ To erase the old message: Yes

1-4-2. Secured Polling

1. Place your document in the feeder, then:

Function 1 3

POLLING TRANS.

OPTIONS

START

PRESS

See page 39 for the options

that are available with polling.

NOTE

If you have not yet stored an ID Code using Function 61, you will be asked to

enter an ID Code. Proceed in the same way as for step 3 in "Stored ID

Override" on the next page.

2. Start

Your fax message is stored and held on polling standby.

Note: If you see SAME ID FILE EXISTS CLEAR? PRESS YES . NO ,

you already have a message on Secured Polling Standby.

❐ To erase the old message: Yes . The old message is erased and

your new one is stored.

❐ To keep the old message: No . Input an ID Code in the same way

as for step 3 in "Stored ID Override" on the next page.

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SECTION 3. ADVANCED FEATURES

1-4-3. Stored ID Override

This procedure will override the ID Code stored in your machine. The override is

only effective for this one transmission.

1. Place your document in the feeder,

then: Function 1 3

POLLING TRANS.

OPTIONS

START

PRESS

2. ↓ 0 6

ID CODE

ENTER ID CODE

TO END

3. Enter the ID code that you wish to use

for this message.

Example: 2 5 6 7 Yes

POLLING TRANS.

OPTIONS

START

PRESS

Note: If you see SAME ID FILE EXISTS CLEAR? PRESS YES . NO ,

you already have a message on Secured Polling Standby.

❐ To erase the old message: Yes . The old message is erased and

your new one is stored.

❐ To keep the old message: No . Input another ID Code .

4. Start

Your fax message is stored and held on polling standby.

NOTE: If you need to cancel a polling transmission operation, use Function 23

(see page 54).

You may program one of the function keys to activate Secured

Polling/Stored ID Override. See page 56 for how to do this.

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SECTION 3. ADVANCED FEATURES

- Options for Polling Transmission -

The options are only available if the following can be seen in the top right corner

of the display:

OPTIONS

↓

1. ↓ 0 7

YES

OPTION

SELECT

TO END

OFF

AUTO REDUCE

TTI

2. Scroll through the following list of options using the

↑

and ↓ arrows of

the scroll key.

❐ Automatic Reduction

❐ TTI

❐ Polling Standby Duration (KEEP: The message is kept in memory until you

erase it yourself using Function 23; see page 54, ONCE: The message is

erased from memory after it has been polled once)

If you wish to switch something on or off, use the

the scroll key until the displayed setting is correct.

←

and → arrows of

3. Yes when you have finished.

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SECTION 3. ADVANCED FEATURES

1-5. Transfer Request

You may program one of the User Function Keys to activate this feature. See

page 56 for how to do this.

1. Place your document in the feeder.

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

2. Function 1 2

TRANSFER

OPTIONS

If you cannot use Function 12, you for -

got to store your fax machine’s tele -

phone number, country code, or ID

code (Function 61). See pages 64, 65,

and 66.

TRANSF. 1

If you have installed the ISDN Option

Kit, your G4 Terminal ID and your ISDN

subscriber numbers for G4 and G3

must also have been stored; contact a

service technician and ask for it to be

done.

3. Input the telephone number of the first

transfer broadcasting station,

then press Yes . This machine must

be of the same manufacturer as yours,

and it must have this feature .

TRANSFER

TRANSF. 1 12125551234

RECV. 1

Note: Do not use the handset.

4. Input the destinations for this transfer broadcaster.

You must use Quick Dials, Speed Dials, or Groups that are stored in the trans -

fer broadcaster.

Examples:

❐ Quick Dial Key 01: # 0 1 Yes

❐ Speed Dial Code 10: #

1 0 Yes

❐ Group 01: # 0 1 Yes

* *

START

TRANSFER

NEXT NO. OR

TRANSF. 1 12125551234

RECV. 2

TRNSF.

NOTE: See the table on page 8 concerning the limitations to this feature.

Continued on the next page

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SECTION 3. ADVANCED FEATURES

5. Either:

❐ Enter more destinations for this transfer broadcaster - go to step 4.

❐ Input another transfer broadcaster and its destinations:

↓

- go to step 3.

❐ Start the transfer request: Start

NOTE: You may use some transmission options, such as Send Later.

See page 23.

If you wish your machine to be a transfer broadcasting station, you

must install a memory card or a hard disk.

1-6. Telephone Directory

Example: You wish to dial "XYZ CO. LONDON"

1. Place your document in the feeder.

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

2. Speed Dial/Tel Directory

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

3. Press the first letter of the name: X (Quick Dial Key 24 )

Press X repeatedly until the correct

TELEPHONE DIRECTORY

number is displayed.

YES

SCROLL:

PRESS

00 XYZ CO. BARCELONA

4. Yes

MEMORY TRANS

OPTIONS

YES

CLR

PRESS

01 XYZ CO. LONDON

5. Yes again.

MEMORY TRANS

OPTIONS

DEST: 2

START

ENTER NO. OR

6. Either:

❐ Dial more numbers.

❐ Press Start .

Programming Speed Dial Codes: See page 79.

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SECTION 3. ADVANCED FEATURES

1-7. Secure Transmission

Before using this feature, you must program one of the User Function Keys to acti -

vate this feature (Function 35; see page 56).

1. Place your document in the feeder.

2. Press the User Function Key that you have programmed for Secure Transmis -

sion. The green light on that key should light up.

3. Dial in the normal manner.

See page 32 for how to dial.

4. Press Start .

This feature only works of the machine at the other end is equipped with the same

feature.

1-8. Direct Fax Number Entry

This feature allows you to enter a fax number before you place the document in

the feeder.

1. Function 1 6

MEMORY TRANS

OPTIONS

ENTER FAX NUMBER

2. Input the destination telephone num -

ber(s).

MEMORY TRANS

OPTIONS

PRESS YES OR CLR

2125551234

3. Place your document in the feeder and

press Start .

Note: You may program one of the User Function Keys to activate this feature.

See page 56 for how to do this.

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SECTION 3. ADVANCED FEATURES

2. RECEPTION

2-1. Polling Reception

1. Function 1 5

POLLING RECV.

OPTIONS

ENTER FAX NUMBER

Note: You may program one of the

User Function Keys to acti -

vate this feature. See page

56 for how to do this.

2. Dial one or more numbers.

POLLING RECV.

OPTIONS

DEST: 2

START

ENTER NO. OR

3. Start

NOTE: See the table on page 8 concerning the limitations to this feature.

Options

- Stored ID Override -

This procedure overrides the ID Code that is stored in your machine. The override

is effective for this operation only.

If OPTIONS

↓

is displayed:

1. ↓ 0 6

ID CODE

ENTER ID CODE

TO END

2. Enter the password that you wish to use

for this operation.

Example: 2 5 6 7 Yes

POLLING RECV.

ENTER NO. OR

OPTIONS

DEST: 2

START

3. Dial and press Start .

For how to use other options, such as Send Later

for delayed polling, see page 23.

NOTE: To switch on continuous polling reception, contact a service technician.

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SECTION 3. ADVANCED FEATURES

2-2. Authorized Reception

1. Function 6 0 2 2 2 2

7 2

AUTHORIZ. RX SELECT

DEST. 6

PRINT LIST

TO CANCEL

DEST. 6 on the opposite display shows that

there are 6 RTIs/CSIs programmed so far. In

a new machine, you will see DEST. 0.

1. RTI PROG 2. RTI

Note: At this time, you can print an Authorized

Reception List by pressing

→

Start .

2. Either:

❐ Store some RTIs/CSIs: 1 . Go to

AUTHORIZ. RX

ENTER RTI/ CSI

step 3.

TO CANCEL

ABC

❐ View the RTIs/CSIs that you have

stored so far: 2 . Go to step 6.

AUTHORIZ. RX

TO CANCEL

CLR

DEST. 1/ 6

CLR:

DEST. 1/6 means that there are 6 RTIs/CSIs

programmed so far, and the first in the list is

now displayed.

XYZ. CO.

❐ Finish: Yes

3. Type in an RTI or CSI, then

press Yes .

AUTHORIZ. RX

YES

STORE AS WILD CARD?

XYZ. CO.

Label input and editing: see

page 2.

4. Either:

❐ Store this RTI as a wild card: Yes

❐ Otherwise: No

AUTHORIZ. RX

ENTER RTI/ CSI

TO CANCEL

ABC

5. Either:

❐ Enter another RTI or CSI: Go to step 3.

❐ Finish: No . Go to step 2.

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SECTION 3. ADVANCED FEATURES

6. Scroll through the stored RTIs/CSIs on the screen with

↓

❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete

the incorrect entry and reinput it.

❐ To delete the displayed RTI/CSI: Clear . Go to step 2.

❐ When you have finished: No . Go to step 2.

NOTE: For Authorized Reception to take effect, you must switch it on. See

page 71 for how to do this.

2-3. Night Timer

Example

For Tuesday, set the heater to switch on at 9 am and switch off at 6 pm.

1. Function 6 0 2 2 2 2

7 4 Yes

NIGHT TIMER

DAY OF WK.

ON = 12:00AM ON = 12:00AM

(SUN)

YES

TO END

2. Use the

↑

and ↓ keys to scroll

through the days of the week.

Example: Press

Tuesday.

↓

twice to go to

NIGHT TIMER

DAY OF WK.

ON = 12:00AM ON = 12:00AM

(TUE)

YES

TO END

3. Program the first timer for Tuesday:

❐ Both timers for each day have an ON/OFF setting. "ON" means that the

heater will switch on at the time indicated. "OFF means that the heater will

switch off at the time indicated.

To change the ON to OFF, or vice versa, press

display is correct:

. When the ON/OFF

→

NIGHT TIMER

DAY OF WK.

❐ Input the time: 0 9 0 0

(TUE) ON = 12 :00AM ON = 12:00AM

Repeat step 3 for the second timer, in -

putting 0 6 0 0 for the timer

value .

YES

TO END

To change AM to PM and vice versa,

press # .

NIGHT TIMER

DAY OF WK.

(TUE) ON= 09:00AM OFF = 06: 00 PM

YES

TO END

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SECTION 3. ADVANCED FEATURES

KEEPING THE HEATER ON ALL DAY: Set both timers to ON = 12:00AM.

KEEPING THE HEATER OFF ALL DAY: Set both timers to OFF = 12:00AM.

4. Either:

❐ Program the timer for another day: Go back to step 2.

❐ Finish: Yes Function

NOTE: For the Night Timer to take effect, you must switch it on. See page 71

for how to do this.

To print the received messages while the heater is off, press any key.

After all the messages have been printed, the heater will stay on for 5

minutes before switching off again. Because of this, the Night Timer

does not give you complete security for received documents.

2-4. Forwarding (Memory Card or Hard Disk Required)

This section shows you how to set up your machine to forward incoming fax mes -

sages to another location or locations. After you have done this procedure, you

must switch Forwarding on for it to take effect; see page 71 for how to do this.

1. Function 6 0 2 2 2 2

7 5

FORWARDING

SET FORWARD CODE

PRINT LIST

No.

TO CANCEL

Note: At this time, you can print a For -

warding List by pressing

→

Start .

2. Input a two-digit code from 01 to 05 for a

forwarding station number. (This is the

number that you wish to direct incoming

messages to.)

Example: 0 2

YES OR NO

FORWARDING

No. 02

DEST. 0

DEST.0 on the opposite display shows that

there are no RTIs/CSIs stored so far for this

forwarding station.

3. Yes

FORWARDING

No. 02

ENTER FAX NUMBER

TO CANCEL

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SECTION 3. ADVANCED FEATURES

4. Input the telephone number of this for -

warding station. (If your machine is be -

hind a PBX, add the access code before

the number, unless the forwarding sta -

tion is an extension connected to the

same PBX as your machine.)

Then press Yes .

FORWARDING

SELECT

No. 02 DEST. 0

See page 20 for how to dial.

Do not use the handset.

YES

1. RTI PROG 2. RTI

TO END

5. Either:

❐ If you wish all incoming messages to

be forwarded to this station, do not

store any RTIs/CSIs for it.

Instead: Yes . Then go to step 2 to

program another forwarding station,

or press Function to finish.

❐ If you only wish messages from cer -

tain senders to be forwarded to this

station, input their RTIs or CSIs (mes -

sages from senders other than these

will not be forwarded to this station):

1 . Go to step 6.

FORWARDING

ENTER RTI/ CSI

TO CANCEL

ABC

❐ View the RTIs/CSIs that you have

stored so far: 2 . Go to step 9.

FORWARDING

No. 01 DEST. 1/ 6

XYZ. CO.

TO CANCEL

CLR

CLR:

DEST 1/6 means that there are 6

RTIs/CSIs stored so far, and the first in the

list is now displayed.

❐ Finish storing RTIs/CSIs for this forwarding station and input another for -

warding station number: Yes . Go to step 2.

❐ Finish: Function

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SECTION 3. ADVANCED FEATURES

6. Type in an RTI or CSI, then

press Yes .

FORWARDING

STORE AS WILD CARD?

XYZ. CO.

YES

You can input up to 30 RTIs/CSIs

for each forwarding station.

7. Either:

❐ Store this RTI as a wild card: Yes

❐ Otherwise: No

FORWARDING

ENTER RTI/ CSI

TO CANCEL

ABC

8. Either:

❐ Enter another RTI or CSI: Go to step 6.

❐ Finish: No . Go to step 5.

9. Scroll through the stored RTIs/CSIs on the screen with

❐ To delete the displayed RTI/CSI: Clear

↓

❐ When you have finished: No . Go to step 5.

NOTE: See the table on page 8 concerning the limitations to this feature.

After you have finished programming Forwarding, you must switch it

on for it to take effect. See page 71 for how to do this. After switching

Forwarding on, (FORWARDING) is displayed on the operation panel

when the machine is in standby mode.

Forwarding cannot be switched on if Memory Lock is switched on. If

you wish to use Forwarding, you must switch Memory Lock off.

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SECTION 3. ADVANCED FEATURES

Editing the Forwarding Feature

1. Function 6 0 2 2 2 2

7 5

FORWARDING

No.

SET FORWARD CODE

PRINT LIST

TO CANCEL

2. Input the code number of the forwarding

station that you wish to edit (see the

Forwarding List for a list of these

codes). Then press Yes .

YES

CLR

FORWARDING

No. 01

2125553456

3. Either:

❐ Erase this forwarding station num -

ber and all RTIs/CSIs stored with it: No x 2, then Yes

to erase. Go to step 2.

❐ Edit this forwarding station’s tele -

phone number.

If it is correct: Yes

DEST. 6 on the opposite display shows that

there are 6 RTIs/CSIs programmed so far for

this forwarding station.

FORWARDING

SELECT

No. 01 DEST. 6

YES

1. RTI PROG 2. RTI

TO END

4. Either:

❐ To add RTIs/CSIs to this number: 1

FORWARDING

Go to step 6.

YES

STORE AS WILD CARD?

XYZ. CO.

❐ To view or delete RTIs/CSIs allo -

cated to this number: 2 . Go to step

FORWARDING

No. 01 DEST. 1/ 6

XYZ. CO.

TO CANCEL

CLR

CLR:

DEST. 1/6 means that there are 6 RTIs/CSIs

programmed so far for this forwarding station,

and the first in the list is now displayed.

Continued on the next page

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SECTION 3. ADVANCED FEATURES

❐ If you wish to view another forward -

ing station number: Yes .

Go to step 2.

FORWARDING

SET FORWARD CODE

PRINT LIST

No.

TO CANCEL

❐ Finish: Function

5. ↓ until the RTI/CSI that you wish to

delete appears.

To delete the RTI/CSI: Clear , then

go to step 4.

FORWARDING

SELECT

No. 02 DEST. 0

1. RTI PROG 2. RTI

YES

TO END

❐ It is not possible to edit an RTI/CSI; if you wish to do so, you must delete

the incorrect label and store a new one.

CAUTION: If you delete all the RTIs and CSIs for a forwarding station, you

must also delete the forwarding station. If you do not do this, all

incoming messages will be forwarded to that station.

6. Type in an RTI or CSI, then

press Yes .

FORWARDING

STORE AS WILD CARD?

XYZ. CO.

YES

Inputting labels: see page 2.

7. Either:

❐ Store this RTI as a wild card: Yes

❐ Otherwise: No

8. Either

❐ Input another RTI/CSI for this forwarding station: go to step 6.

❐ Finish working on this forwarding station: No . Go to step 4.

❐ Finish: Function

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SECTION 3. ADVANCED FEATURES

2-5. Specified Cassette Selection (Optional Paper Feed Unit Required)

1. Function 6 0 2 2 2 2

7 6

CST SELECT

DEST. 6

SELECT

PRINT LIST

DEST. 6 on the opposite display shows that

there are 6 RTIs/CSIs programmed so far. In

a new machine, you will see DEST. 0.

1. RTI PROG 2. RTI

TO CANCEL

Note: At this time, you can print a

Specified Cassette Selection

List by pressing

→

Start .

2. Either:

❐ Store some RTIs/CSIs: 1 . Go to

CST SELECT

ENTER RTI/ CSI

step 3.

TO CANCEL

ABC

❐ View the RTIs/CSIs that you have

stored so far: 2 . Go to step 6.

CST SELECT

DEST. 1/ 6

XYZ. CO.

TO CANCEL

CLR

CLR:

DEST. 1/6 means that there are 6 RTIs/CSIs

programmed so far, and the first in the list is

now displayed.

3. Type in an RTI or CSI, then

press Yes .

CST SELECT

YES

STORE AS WILD CARD?

XYZ. CO.

Label input and editing: see

page 2.

4. Either:

❐ Store this RTI as a wild card: Yes

❐ Otherwise: No

CST SELECT

ENTER RTI/ CSI

TO CANCEL

ABC

5. Either:

❐ Enter another RTI or CSI: Go to step 3.

❐ Finish: No . Go to step 2.

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SECTION 3. ADVANCED FEATURES

6. Scroll through the stored RTIs/CSIs on the screen with

↓

❐ It is not possible to edit previously stored RTIs/CSIs; if you wish to do so,

you must delete the incorrect label and store a new one.

❐ To delete the displayed RTI/CSI: Clear

❐ When you have finished: No . Go to step 2.

NOTE: ❐ After programming this feature, you must switch it on for it to

take effect. See page 71 for how to do this.

❐ Messages from senders that have RTI/CSIs that match those

that were input using the above procedure will be printed using

the upper cassette.

❐ If there is no paper in the upper cassette, substitute reception

will take place.

❐ If there is no paper in the lower cassette(s), the upper cassette

will be used for reports.

2-6. Multi-sort Document Reception (Memory Card or Hard Disk Required)

1. Function 6 0 2 2 2 2

7 7

MULTICOPY RX

ENTER # COPY:

ENTER 1-9 COPY

COPY(S)

YES

TO END

2. Input the number of copies that you

need, then press Yes .

Copies of incoming faxes will be col-

lated.

NOTE: Maximum number of copies: 9

To use Multi-sort Document Reception, you must switch it on. See

page 74 for how to do this.

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SECTION 3. ADVANCED FEATURES

3. OTHER FEATURES

3-1. Copying

1. Press Copy .

COPY MODE

NO. OF COPIES:

SET DOCUMENT

PAPER

8.5x11 8.5x14

Note: To cancel copy mode, press Copy again.

2. Use the

←

and → arrows on the

scroll key to select the required copy pa -

per size. The number of choices that

you have depends on how many paper

feed units you have installed.

Example: Press

→

COPY MODE

NO. OF COPIES:

SET DOCUMENT

PAPER 8.5x11

8.5x14

3. Place your original in the feeder.

COPY MODE

PRESS

PAPER 8.5x11

NO. OF COPIES:

START

8.5x14

4. Input the number of copies that you re -

quire.

Example: 3 copies, press 3 .

COPY MODE

PRESS

NO. OF COPIES:

START

PAPER

8.5x11

8.5x14

NOTE: Maximum number of copies: 99

5. Start

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SECTION 3. ADVANCED FEATURES

3-2. File Management

3-2-1. Erasing a File from Memory

1. ❐ Fax message file (Memory Transmission):

❐ Instruction file (Polling Reception):

Function 2 1

Function 2 2

Function 2 3

❐ Fax message file (Polling Transmission):

(Example display: Using Function 21)

CLEAR TRANS. FILE

FILE NO. :

SCROLL

PRINT LIST

LAST FILE : 0015

TO CANCEL

2. Either:

❐ Print a list of files: → Start

❐ Scroll through the files on the display:

until the required file appears. Then

press Yes .

↓

❐ If you know the file number, input it di -

rectly: 0 0 0 2

CLEAR TRANS. FILE

NO. 0002

YES

CLEAR FILE?

3. Either:

❐ Erase the file: Yes

❐ Keep the file: No . Go to step 2.

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SECTION 3. ADVANCED FEATURES

3-2-2. Printing a File

1. ❐ Fax message file (Memory Transmission):

Function 2 4

Function 2 5

❐ Fax message file (Polling Transmission):

(Example display: Using Function 24)

PRINT TRANS. FILE

FILE NO. :

SCROLL

PRINT LIST

LAST FILE : 0015

TO CANCEL

2. Either:

❐ Print a list of files:

→

Start

❐ Scroll through the files on the dis -

play: ↓ until the required file ap -

pears. Then press Yes .

❐ If you know the file number, input it di -

rectly: 0 0 0 2

PRINT TRANS. FILE

NO. 0002

TO CANCEL

START

PRESS

3. Start

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SECTION 3. ADVANCED FEATURES

3-3. User Function Keys

Each of the User Function Keys F1 - F5 can be programmed with one of the fol -

lowing functions. In a new machine, the F1 to F4 keys have already been pro -

grammed, as shown in the table below in boldface.

Code

Function

Use the Direct Entry feature. [F1]

Code

Function

Polling Transmission: Use Secured

Polling or Stored ID Override.

Print the TCR. [F3]

Dial a group.

Input a Personal Code. [F4]

Use Economy Transmission. [F2]

Switch TTI On or Off.

Do a Confidential Transmission.

Print a received confidential message.

Do a Transfer Request.

Print a File List.

Switch Memory Storage Report On/Off.

Switch Forwarding On/Off.

Use the Tone key.

Input a Subaddress (G4 mode only).

Not used

Do a Polling Reception.

Use Secure Transmission.

1. Function 3 5

USER FUNCTION

PRESS F1 TO F5

PRINT LIST

TO CANCEL

Note: At this time, you can print a

User Function List if you press

→

Start .

2. Press one of the User Function Keys.

Example : Press F5 Yes .

USER FUNCTION

ENTER CODE

If this key is already used, the cur -

rently stored code is displayed. Either:

❐ Press Yes to keep it as it is.

F 5

CODE:

TO CANCEL

❐ Press No to erase the old code.

3. Enter the two-digit code for the function

that you wish to store.

Example: Group Dial, press 0 2 .

YES

USER FUNCTION

F 5

CODE: 02

GROUP

4. Yes

USER FUNCTION

PRESS F1 TO F5

PRINT LIST

TO CANCEL

5. Either:

❐ Program another key: Go to step 2.

❐ Finish: Function

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SECTION 3. ADVANCED FEATURES

3-4. Function Programs

Storing a Function Program

For example, store Function 32 (Programming Speed Dial) into Function Key F5

as a Function Program. You can only use the User Function Keys F1 to F5 for

this feature.

1. Function 3 2

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

2. F5

PROGRAM?

YES

3. Yes Function

Using a Function Program

1. F5

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

2. Use the function as normal.

Deleting a Function Program

1. Function 3 5

USER FUNCTION

PRESS F1 TO F5

PRINT LIST

TO CANCEL

2. Press the key that you wish to erase.

Example: F5

YES

USER FUNCTION

F 5

CODE:

FUNCTION PROGRAMMED

3. Yes No Function

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SECTION 3. ADVANCED FEATURES

3-5. Printing from Memory Lock (Memory Card or Hard Disk Required)

1. Function 5 2

PRT MEM. LOCK

ID SETTING

MEMORY LOCK ID:

TO CANCEL

2. Input the Memory Lock ID.

Example: 4 6 3 3

START

PRT MEM. LOCK

PRESS

MEMORY LOCK ID:

°°°°

3. Start

NOTE ❐ If the Confidential File indicator is blinking, a message has been

stored using Memory Lock. However, if the Confidential File indi -

cator is lit, a message has been stored using Confidential Recep -

tion, and the indicator no longer shows the presence of files

stored using Memory Lock.

❐ If you wish to use this feature, you must switch it on in advance

and program a Memory Lock ID. See pages 71 and 67 for how

to do this.

❐ After you switch Memory Lock on, (MEMORY LOCK) will be dis-

played on the operation panel when the machine is in standby

mode.

❐ If you switch Memory Lock on, Forwarding will be automatically

disabled.

3-6. Tonal Signals

Before you can use this feature, you must program one of the User Function Keys

as the Tone key. See page 56 for how to do this. In the following proced ure, sup-

pose that we have already programmed the F1 key as a Tone key.

1. Make sure that the machine is in standby mode, and that there is no docu -

ment in the feeder.

2. Pick up the telephone handset, or press On Hook Dial .

3. Dial the remote facility. Do not press Start .

4. After your line is connected to the remote facility, do the following:

❐ If your telephone line type is DTMF (Tone Dial): Go to step 5.

❐ If your telephone line type is Pulse Dial: Press F1 . A dot appears on the

display.

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SECTION 3. ADVANCED FEATURES

5. Input the digits that you need, such as your code number, to use the remote

facility. These digits will depend on the remote facility.

Note: Do not press Start .

6. After you have finished your business with the remote facility, hang up.

3-7. Chain Dialing

Example: 01133-1-5553333 (From the USA to Paris).

Assume that the following Quick Dial and Speed Dial numbers have already been

programmed.

❐ Quick Dial 01 = 01133- (Overseas to France)

❐ Quick Dial 02 = 1- (Paris)

❐ Speed Dial 10 = 555

When the machine asks you to dial:

On Hook Dial or Handset Mode

Press 01 02 Speed Dial 1 0 then 3 3 3 3

Other

Press 01 Pause 02 Pause Speed Dial 1 0 Pause

then 3 3 3 3

3-8. Restricted Access

If you have switched Restricted Access on, the display is as shown below when

the machine is in standby mode. Before you can use the machine, you must enter

a personal code that has already been registered in the machine. See page 88 for

how to store Personal Codes.

RESTRICTED ACCESS

ENTER CODE

CODE

DEC. 4. 11:50AM

1. Enter your personal code.

Example: 7 3 6 2

2. After a second, the normal standby display will appear, and you can use the

machine. If NOT PROGRAMMED appears, you entered a personal code that

is not stored in the machine.

Note: See pages 72 to 74 for how to switch Restricted Access on.

See page 88 for details on how to store Personal Codes.

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SECTION 3. ADVANCED FEATURES

3-9. Counters

1. Function 6 0 2 2 2 2

9 5

YES

COUNTERS

TX: 003256

RX: 002648

TO END

SCN: 003287

PRT: 002703

2. When you have finished: Yes

3-10. Communication Result Display

1. Function 4 1 →

PERS. CODE 7346

TO CANCEL

OCT. 10 08:23AM RX OK 10PAGES

2125551234

2. Scroll through the past communications

on the screen using

↑

and ↓ .

Note: To print the TCR: No Start

3-11. Length Reduction

If the machine receives a page that is longer than the paper in the cassette, the

machine reduces the length of the received image if it is within the following limits.

Paper size in the

cassette

Maximum reducible

incoming page length

14.4"

Letter (11")

Legal (14")

15.1"

If the received image is longer than the above limits, there is no reduction and the

image is printed on two sheets of paper. Normally, the last 0.4 inch of the received

image will be repeated at the beginning of the next page.

However, if you wish, the second page can continue from where the first page

ended.

Contact your service representative if you require any changes to this feature.

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SECTION 3. ADVANCED FEATURES

3-12. Label Insertion

In this model, your message will appear as follows at the other end if Label Inser -

tion is switched on in your machine.

Your fax message as re-

ceived at the other end

TTI (32 characters)

To: MR SMITH

Date and Time

From: JOHNSON

From the

Quick/Speed

Dial Label

From the

Personal

Code

To use this feature, you must:

❐ Switch Label Insertion on for each Speed Dial and Quick Dial that you wish to

use this feature with (see the procedures starting on pages 76 and 79).

❐ Program the Personal Codes of the machine’s users, and store their names

with their codes (see page 88).

❐ Program labels with the Speed Dial and Quick Dial numbers (see the proce -

dures starting on pages 76 and 79).

❐ When you make a transmission, use a Quick or Speed Dial, and select the Per -

sonal Code option (see page 23).

In the above example, the message was sent using Johnson’s personal code.

The Quick Dial or Speed Dial used to dial the destination had MR SMITH as the

label.

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SECTION 3. ADVANCED FEATURES

3-13. Ordering Toner

To use this feature, you must do the following in advance:

❐ Make sure that digit 7 of User Parameter Switch 4 is at 1. (The machine is

given this setting when it leaves the factory, so if you have not changed it, you

don’t need to worry about this.) See page 72 for details on how to do this.

❐ Store the fax number of your dealer in Quick Dial Key 32. See page 76 for how

to store a number in a Quick Dial Key.

After you have done that, you can automatically fax an order for new toner when -

ever you need to.

When you need to order, do the following.

1. 32

ORDER NEW TONER

START

PRESS

1 : AMOUNT

2. Input the number of toner cartridges that

you wish to order (the maximum order is

9).

Example:

ORDER NEW TONER

START

PRESS

5 : AMOUNT

3. Start

Your order is transmitted to your dealer. If the transmission was successful, your

machine prints out a report.

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SECTION 4. PROGRAMMING THE MACHINE

1. PROGRAMMING AT INSTALLATION

Installation will be done by a service technician.

CAUTION

Do not switch on until everything is connected up properly.

If you wish to move the machine to a new location, contact a service

technician.

115 ± 20V

60 ± 1 Hz

Grounded

1-1. Language Selection

1. Function 6 0 2 2 2 2

9 4

LANGUAGE

SELECT

ENGLISH FRENCH SPANISH

YES

TO END

2. Use the

←

and → arrows on the

scroll key to select the correct language.

Press Yes Function to finish.

CAUTION: Once you have done this, all displays and reports will be in the

selected language.

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SECTION 4. PROGRAMMING THE MACHINE

1-2. Date and Time

1. Function 6 0 2 2 2 2

9 2

CLOCK

FEB

INPUT DATE/ TIME

01 1992 (SAT) 01:56PM

YES

TO END

2. Use the

←

and → arrows on the scroll key to move the cursor across

the display. Use the keypad to correct the individual elements.

❐ To change the month, move the cursor to the month and scroll through the

months with the

❐ To change from AM to PM and vice versa, move the cursor to the time, and

press or # .

↑

and

↓

keys.

Press Yes Function when the display is correct.

1-3. Country Code

1. Function 6 0 2 2 2 2

6 1

COUNTRY CODE

YES

TO SET

TO CANCEL

2. Yes

COUNTRY CODE

ID SETTING

YES

TO END

3. Input only your country code. Do not in -

put your international dial access code.

Example: USA - 1

COUNTRY CODE

YES

CLR

4. Yes Function

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SECTION 4. PROGRAMMING THE MACHINE

1-4. Telephone Number

1. Function 6 0 2 2 2 2

6 1 ↓

OWN ANALOG NUMBER

YES

TO SET

TO CANCEL

2. Yes

OWN ANALOG NUMBER

YES

TO END

3. Input your fax terminal’s telephone number. You must add your country’s inter -

national dial and country codes at the start of the number. Check these codes

with your local telecommunications operator. The example shown is for the

USA; the codes to add are 0111.

NOTE: You must add a pause between

the area code and the local num -

ber. Use the Pause key to

OWN ANALOG NUMBER

add a pause.

YES

CLR

0111212-5551234

4. Yes Function

1-5. Area Code Prefix

1. Function 6 0 2 2 2 2

6 1 ↓ x 2

AREA CODE PREFIX

YES

TO SET

TO CANCEL

2. Yes

AREA CODE PREFIX

212-5551234

YES

: 0 - 9

TO END

3. Input the area code prefix.

AREA CODE PREFIX

212-5551234

Note: In the USA, this is left blank.

YES

: 0 - 9

TO END

4. Yes Function

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SECTION 4. PROGRAMMING THE MACHINE

1-6. Next Transfer Station (Group 4 Kit required)

1. Function 6 0 2 2 2 2

6 1 ↓ x 3

NEXT TRANSF.

YES

TO SET

TO CANCEL

2. Yes

NEXT TRANSF.

ENTER FAX NUMBER

TO CANCEL

3. Input the number of the Next Transfer

Station.

YES

CLR

NEXT TRANSF.

201-5553456

4. Yes Function

1-7. ID Code

This is the ID Code that you use with Polling, ID Transmission, Transfer Request,

and Closed Network. If the ID Codes of all the machines taking part in the commu -

nication are not the same, the communication will fail.

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

ID CODE

shown opposite.

YES

TO SET

TO CANCEL

2. Yes

ID CODE

ID SETTING

YES

TO END

3. Input the ID Code that you will be using.

Example: 4 3 6 3

Do not use 0000 or FFFF.

ID CODE

YES

CLR

4363

4. Yes Function

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SECTION 4. PROGRAMMING THE MACHINE

1-8. Confidential ID (Memory Card or Hard Disk required)

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

CONFIDENTIAL ID

shown opposite.

If no memory card or hard disk is in -

stalled, you will not see this prompt.

YES

TO SET

TO CANCEL

2. Yes

CONFIDENTIAL ID

ID SETTING

YES

TO END

3. Input the Confidential ID that you will be

using. Example: 6 7 5 4

CONFIDENTIAL ID

You must input this ID when you wish to print a

confidential message. If you cannot output a con-

fidential file with this ID, the sender may have

over-ridden your ID. Contact the sender.

YES

CLR

6754

4. Yes Function

If you do not store a Confidential ID, you will not be able to receive

confidential messages.

1-9. Memory Lock ID (Memory Card or Hard Disk required)

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

MEMORY LOCK ID

shown opposite.

If no memory card or hard disk is in -

stalled, you will not see this prompt.

YES

TO SET

TO CANCEL

2. Yes

MEMORY LOCK ID

ID SETTING

YES

TO END

3. Input the Memory Lock ID that you will

be using.

Example: 6 7 5 4

MEMORY LOCK ID

You must input this ID when you wish to print an

incoming message that was stored under the

protection of the Memory Lock feature.

YES

CLR

6754

4. Yes Function

To switch Memory Lock on or off, see page 71.

To print messages from Memory Lock, see page 58.

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SECTION 4. PROGRAMMING THE MACHINE

1-10. RTI

Your RTI appears on the other party’s operation panel during communication.

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

RTI

shown opposite.

YES

TO SET

TO CANCEL

2. Yes

RTI

TO CANCEL

ABC

3. Input the RTI that you will be using.

Example: XYZ COMPANY

Note: Not more than 20 characters.

YES

CLR

RTI

Input and editing are explained on

page 2.

XYZ COMPANY

ABC

4. Yes Function

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SECTION 4. PROGRAMMING THE MACHINE

1-11. TTI

Your TTI is printed at the other end on the top edge of each page that you send.

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

TTI

shown opposite.

YES

TO SET

TO CANCEL

2. Yes

TTI

LABEL INSERTION

YES

SELECT

TO END

1. INPUT

2. COPY RTI

3. Either:

❐ Copy the RTI across and store that

as the TTI: 2 .

Then, if you wish to edit the TTI:

. Go back to step 2.

↑

❐ Input a new TTI or edit the TTI that

is already there: 1 . Go to step 4.

TTI

TO CANCEL

ABC

4. Input the TTI that you will be using.

Example: XYZ COMPANY HEAD OFFICE

Note: Not more than 32 characters.

YES

CLR

TTI

Input and editing are explained on

page 2.

XYZ CO. HEAD OFFICE

ABC

5. Yes Function

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SECTION 4. PROGRAMMING THE MACHINE

1-12. CSI

Your CSI appears on the other party’s operation panel during communication in -

stead of your RTI, if the other party’s machine is another manufacturer’s product.

1. Function 6 0 2 2 2 2

6 1 then ↓ until the screen is as

CSI

shown opposite.

YES

TO SET

TO CANCEL

2. Yes

CSI

YES

TO END

3. Input your telephone number.

Note: Not more than 20 digits.

If you wish to input a "+" sign, to

signify your international dial ac -

cess code: 31

YES

CLR

CSI

212-555-6789

4. Yes Function

1-13. Telephone Line Type

Change this using Function 81 (On/Off Switches). See page 71.

Note: Make sure that the switch on your handset is also set up correctly.

TT = Touch Tone, DP = Pulse Dial

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SECTION 4. PROGRAMMING THE MACHINE

2. SETTINGS

2-1. On/Off Switches

1. Function 6 0 2 2 2 2

8 1

PSTN LINE TYPE

SELECT

YES

TO END

The first displayed item is the telephone line

type: DP = Pulse Dial, TT = Touch Tone. In

the above display, TT is currently selected.

2. Scroll through the list of features

with ↑ and ↓ until the required

feature appears.

Example: Forwarding - press

times.

↓

FORWARDING

SELECT

OFF

YES

TO END

3. Change the setting by using

←

or → .

FORWARDING

SELECT

OFF

YES

TO END

4. Either:

❐ Change another setting: Go to step 2.

❐ Finish: Yes Function

A table showing the order of appearance of the switches is given below. Some of

these switches may not be seen depending on the options that you have installed

with the machine (*: Memory or hard disk required, **: Optional cassette required).

Feature

Telephone Line Type

Authorized Reception

Memory Lock *

Feature

Night Timer

RDS

Confidential File Report *

Halftone Type

↓

5 times

6 times

7 times

8 times

None

Once

Twice

Forwarding *

3 times

Specified Cassette Selection** 4 times

NOTE: For the Halftone Type, select SPD MODE if you wish to use the Basic

Halftone Process, or STD MODE if you wish to use the higher quality

Error Diffusion Process.

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SECTION 4. PROGRAMMING THE MACHINE

2-2. User Parameter Settings

1. Function 6 0 2 2 2 2

9 1

USER PARAMETER

PRINT LIST

DEFAULT:

00000000

YES

SWITCH00: 00000000

TO END

Note: At this time, you can print a User Parameter List if you

press → Start .

2. The current settings for switch 00 are now displayed on the bottom line of the

display (the top line shows the settings normally seen in a machine just deliv -

ered from the factory). If the settings for this switch are the way that you want

them, go to step 4.

3. To change the required setting, press a

number from 0 to 7 corresponding to the

digit that you wish to change.

Example: 0 . The value of the digit

USER PARAMETER

PRINT LIST

changes, in this case from 0 to 1.

DEFAULT:

00000000

YES

SWITCH00: 00000001

TO END

Each switch contains 8 digits, which act as on/off switches for various features. The digits are

numbered from 7 to 0, with 7 at the left and 0 at the right.

4. Either:

❐ Scroll through the switches with

↑

and ↓ until the required switch ap -

pears. Then go to step 3.

❐ Finish: Yes Function

The user parameter switches are explained on the following pages.

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SECTION 4. PROGRAMMING THE MACHINE

Switch 00 - Home position settings

Digit

Purpose

Marker

0: Off

1: On (successfully scanned documents will be marked)

Bit 2 Bit 1 Setting Bit 2 Bit 1 Setting

Contrast

Normal

Lighten

Darken

Resolution

Bit 4 Bit 3 Setting

Standard

Detail

Fine

Transmission mode

0: Memory transmission

1: Immediate transmission

If you change any of the contrast, resolution, transmission mode, marker, or halftone

settings before making a transmission, then:

0: The setting(s) will not return to the home position after the transmission.

1: The setting(s) will return to the home position after the transmission.

Halftone

0: Off

1: On

Switch 01 - Printing of various items on received messages

Digit

Purpose

Mark to distinguish messages that were sent to your machine through a forwarding

station (Memory card or hard disk required)

0: Off

1: On

Forwarding mark:

Center mark

Reception time

0: Off

1: On

Do not change this setting.

Checkered mark

Printing of the Command Information Line (ISDN kit required)

0: Off

1: On

This has the same effect as the TTI On/Off setting.

6, 7

Do not change these settings

Switch 02 - Automatic printing of reports

Digit

Purpose

Transmission result report (memory transmission)

0: Off

1: On

Do not change this setting.

Memory storage report

Polling reserve report

0: Off

1: On

Polling result report (polling reception)

Transmission result report (immediate transmission)

0: Off

1: On

Polling clear report

TCR

0: Off

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SECTION 4. PROGRAMMING THE MACHINE

Switch 03 - Automatic printing of reports

Digit

Purpose

Inclusion of part of the image on the following reports: Transmission Result Report,

Memory Storage Report, Polling Clear Report, Communication Failure Report,

Transfer Result Report, Transmission Deadline Report, Polling Confirmation List

0: No

1: Yes

1 to 7

Do not change these settings.

Switch 04 - Various

Digit

Purpose

0, 1

3, 4

Do not change these settings.

Automatic reduction

Do not change these settings.

Restricted Access

0: Off

1: On

0: Off

Do not change this setting

Ordering Toner

0: Disabled

1: Enabled

If this is set to 1, store your dealer’s fax number in Quick Dial Key 32. Then, when

you need to order toner, use the procedure on page 62.

If you wish to use Quick Dial 32 for a number other than that of your dealer, set this

bit to 0. Quick Dial Key 32 can now be programmed in the same way as other Quick

Dial Keys. However, you will not be able to use the Ordering Toner feature.

Switch 05 - Various

Digit

Purpose

Substitute reception

0: Off

1: On

Multi-sort document reception with reverse order printing (Memory card or hard disk

required)

0: Off

1: On

Do not change this setting

Memory reception if no RTI or CSI received

Do not change these settings.

0: Possible

1: Not possible

4 to 7

2-3. Economy Transmission Time

1. Function 6 0 2 2 2 2

7 4

ECONOMY TX

TIME= 11 :00AM

YES

TO END

2. Input the time that you always wish Economy Transmissions to start.

❐ To change from AM to PM and vice versa, press or #

3. Press Yes Function when the display is correct.

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SECTION 4. PROGRAMMING THE MACHINE

3. ADJUSTMENTS

3-1. Volume Adjustments

1. Function 6 0 2 2 2 2

9 3

MONITOR VOLUME

TRANSMISSION:

SET VOLUME

>>>>

START

YES

PRESS

TO END

2. ❐ Increase:

→

❐ Decrease:

←

❐ Test the current setting: Start .

Press Stop when you have fin-

ished the test.

❐ Accept: Yes

MONITOR VOLUME

RECEPTION:

SET VOLUME

>>>>

START

YES

PRESS

TO END

3. Repeat step 2 for the other monitors and

the buzzer.

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SECTION 4. PROGRAMMING THE MACHINE

4. TELEPHONE NUMBERS AND PERSONAL CODES

4-1. Programming Quick Dial

This machine has 32 Quick Dial Keys (01 to 32), each of which can be pro -

grammed as one of the following. The page number shows the location of the pro -

gramming procedure.

Quick Dial

Group

A fax or telephone number

A set of fax numbers that

you often wish to send the

same fax to at the same time.

A program of settings,

This page

Page 83

Keystroke Program

Page 33

features, and destinations.

Programming a New Quick Dial

1. Function 3 1

QUICK DIAL

CHOOSE KEY

PRINT LIST

Note: At this time, you can print a

Quick Dial List if you

TO CANCEL

press

→

Start .

2. Press the Quick Dial Key that you wish

to program. Example: 01

YES

QUICK DIAL

Press No if you pressed the wrong key.

3. Yes

QUICK DIAL

ENTER FAX NUMBER

TO CANCEL

4. Enter the telephone number at the op -

eration panel’s ten key pad.

YES

CLR

QUICK DIAL

2125551234

If your machine is behind a PBX, include the access code and a pause before the telephone

number.

For an international number, place a pause after the country code. To input a pause, press the

Pause key.

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SECTION 4. PROGRAMMING THE MACHINE

5. Yes

QUICK DIAL

ENTER LABEL

ABC

6. Either:

❐ Input a label using the Quick Dial

keys. Then press Yes .

Inputting and editing labels: see page 2.

❐ Do not program a label:

Press Yes .

QUICK DIAL

LABEL INSERTION

SELECT

OPTION SETTING

OFF

YES

TO END

7. Switch Label Insertion on or off. Use the

arrows on the scroll key to select the re -

quired setting.

←

and →

Then: Yes

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

8. Either

❐ Program another: Go to step 2

❐ Finish: Function

Editing a Quick Dial Key

1. Function 3 1

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

2. Press the Quick Dial key that you wish

to edit. Example: 01

YES

QUICK DIAL

XYZ CO. NEW YORK

Note: If the wrong number is dis -

2125551234

played, use the ↑ and

keys to scroll through the Quick

Dial Keys on the screen.

↓

3. Yes

YES

CLR

QUICK DIAL

2125551234

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SECTION 4. PROGRAMMING THE MACHINE

4. Edit the number ; use ←

and

→

to move the cursor, and use Clear to

delete the cursor character.

After entering the new number,

press Yes .

YES

CLR

QUICK DIAL

XYZ CO. NEW YORK

ABC

5. Either

❐ Change the label: Edit the existing

label, then press Yes .

❐ Keep the label as it is: Yes

QUICK DIAL

LABEL INSERTION

SELECT

OPTION SETTING

OFF

Inputting and editing labels:

see page 2.

YES

TO END

6. Switch Label Insertion on or off. Use the ← and →

arrows on the scroll key to select the re -

quired setting.

Then: Yes

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

7. Either

❐ Program another: Go to step 2.

❐ Finish: Function

Erasing a Quick Dial Key

1. Function 3 1

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

2. Press the Quick Dial key that you wish

to erase. Example: 01

Note: If the wrong number is dis -

played, use the

keys to scroll through the Quick

Dial Keys on the screen.

↑

and

↓

YES

QUICK DIAL

XYZ CO. NEW YORK

2125551234

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SECTION 4. PROGRAMMING THE MACHINE

3. Yes

YES

CLR

QUICK DIAL

2125551234

4. Erase the number: No .

QUICK DIAL

ENTER FAX NUMBER

TO CANCEL

After erasing a number, you may store a new one to replace it if you wish. If

you do not wish to store a new number, press No again. Then go to step 2

to continue or press Function if you have finished.

4-2. Programming Speed Dial

Programming a New Speed Dial

1. Function 3 2

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

Note: At this time, you can print a

Speed Dial List if you press

→

Start .

2. Input the Speed Dial Code that you wish

to program (from 00 to 99).

Example: 0 0

YES

SPEED DIAL

Press No if you input the wrong code.

3. Yes

SPEED DIAL

ENTER FAX NUMBER

TO CANCEL

4. Enter the telephone number at the op -

eration panel’s ten key pad.

YES

CLR

SPEED DIAL

01144715551234

If your machine is behind a PBX, include the access code and a pause before the telephone

number.

For an international number, place a pause after the country code. To input a pause, press the

Pause key.

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SECTION 4. PROGRAMMING THE MACHINE

5. Yes

SPEED DIAL

ENTER LABEL

ABC

6. Either:

❐ Input a label using the Quick Dial

keys (such as XYZ CO. LONDON).

Then press Yes .

YES

CLR

SPEED DIAL

Inputting and editing labels:

see page 2.

INPUT:

ABC

❐ Do not program a label for this

number: Press Yes . Go to step 9.

7. The letter shown next to "INPUT" will be used with the Telephone Directory

feature when searching for a name.

Either:

❐ Do not change the letter : press Yes ; go to step 8.

❐ If you wish to use another letter, input the letter.

Example: Change to "L" for London;

Clear L Yes

SPEED DIAL

LABEL INSERTION

SELECT

OPTION SETTING

ON OFF

TO END

YES

8. Switch Label Insertion on or off.

Use the ← and → arrows

on the scroll key to select the required

setting. Then: Yes

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

9. Either:

❐ Program another: Go to step 2.

❐ Finish: Function

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SECTION 4. PROGRAMMING THE MACHINE

Editing a Speed Dial

1. Function 3 2

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

2. Input the Speed Dial Code that you wish

to edit. Example: 0 0

If the wrong number is displayed, press No

, or use the and

keys to scroll through the Speed

Dial Codes on the screen.

↑

↓

YES

SPEED DIAL

XYZ CO. LONDON

01144715551234

3. Yes

YES

CLR

SPEED DIAL

01144715551234

4. Edit the number ; use ←

and

→

to move the cursor, and use Clear to

delete the cursor character.

After entering the new number,

press Yes .

YES

CLR

SPEED DIAL

XYZ CO. LONDON

ABC

5. Either

❐ Change the label: Edit the existing

label, then press Yes .

❐ Keep the label as it is: Yes

YES

CLR

SPEED DIAL

Inputting and editing labels:

see page 2.

INPUT:

ABC

6. Either:

❐ Change the letter in the INPUT col -

umn (for example, to P): Clear P Yes

❐ Do not change the letter: Yes .

SPEED DIAL

OPTION SETTING

Go to step 7.

LABEL INSERTION

SELECT

OFF

YES

TO END

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SECTION 4. PROGRAMMING THE MACHINE

7. Switch Label Insertion on or off. Use the

arrows on the scroll key to select the re -

quired setting.

←

and →

Then: Yes

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

8. Either

❐ Program another: Go to step 2.

❐ Finish: Function

Erasing a Speed Dial Code

1. Function 3 2

SPEED DIAL

ENTER SPEED CODE

PRINT LIST

TO CANCEL

2. Input the Speed Dial Code that you wish

to erase. Example: 0 0

If the wrong number is displayed, press No

, or use the and

keys to scroll through the Speed

Dial Codes on the screen.

↑

↓

YES

SPEED DIAL

XYZ CO. LONDON

01144715551234

3. Yes

YES

CLR

SPEED DIAL

01144715551234

4. Erase the number: No .

After erasing a number, store a new one

to replace it if you wish.

If you do not wish to store a new num -

ber, press No again, then go to step

2 to continue or press Function if

you have finished.

SPEED DIAL

ENTER FAX NUMBER

TO CANCEL

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SECTION 4. PROGRAMMING THE MACHINE

4-3. Programming Groups

Groups allow you to combine numbers already stored in Quick Dial Keys or

Speed Dial Codes or other numbers entered at the keypad into one group, for

easy sequential transmission to all the numbers in that group.

Note: See page 32 for information on how to dial a group.

The Group programming procedure has several modules. Entering Group Pro -

gramming mode will be explained first, followed by each of the modules.

Entering Group Programming Mode and Selecting a Group

1. Function 3 3

GROUP DIAL

GROUP SETTING

PRINT LIST

TO CANCEL

Note: At this time, you can print a

Group List if you press

→

Start .

2. Input the number of the group that you

wish to program. (There are 10 groups,

from 01 to 10.)

Example: 0 1 Yes

If this is a pre-existing group, go to step

GROUP DIAL

CHOOSE KEY

YES

G 01

TO SKIP

TO CANCEL

3. Press the Quick Dial Key in which you

wish to store this new group.

Example: 08

If you pressed the wrong key: No

YES

GROUP DIAL

G 01

4. Yes

GROUP DIAL

G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

SELECT

YES

TO END

You are now ready to access one of

the five Group Programming Modules.

These are explained on the following

pages.

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SECTION 4. PROGRAMMING THE MACHINE

Storing Numbers in a Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press 1 .

GROUP DIAL

ENTER FAX NUMBER

G 01

08 DEST. 0

TO CANCEL

2. Input the number that you wish to store in the group. For example:

❐ Quick Dial 25: 25

YES

CLR

GROUP DIAL

G 01

08 DEST. 0

25 2025550123

❐ Speed Dial 00: Speed Dial 0 0

YES

GROUP DIAL

G 01

08 DEST. 0

00 2125551234

❐ Full number: Input at the keypad

YES

GROUP DIAL

G 01

2025556789

on the operation panel.

08 DEST. 0

3. Store the number in the group: Yes

GROUP DIAL

ENTER FAX NUMBER

G 01

08 DEST. 1

TO CANCEL

The number after DEST has increased by 1. The number after DEST shows how

many telephone numbers are stored in the group.

NOTE: See the table on page 8 concerning the limitations on how many

numbers can be stored in a group.

4. Either:

❐ Input another number: Go to step 2.

❐ Finish storing numbers in this

group: No .

GROUP DIAL

G 01 08 DEST. 0

SELECT

YES

TO END

1. ADDRESS 2. CHECK 3. LABEL

Now, you can use another module (press a key from 1 to 5), or start working on an -

other Group (press Yes then go to step 2 of the procedure on page 83).

You may also return to standby mode by pressing

Function .

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SECTION 4. PROGRAMMING THE MACHINE

Checking Which Numbers are Already in the Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press 2 .

GROUP DIAL

G 01

TO CANCEL

CLR

08 DEST. 1/ 25 CLR:

2125551234

2. Press ↓ to scroll through the numbers on the display.

❐ To erase the displayed number:

GROUP DIAL

SELECT

Clear . Go to step 3.

YES

G 01

08 DEST. 0

TO END

❐ When you have finished checking

1. ADDRESS 2. CHECK 3. LABEL

this group: No . Go to step 3.

3. Now, you can use another module (press a key from 1 to 5), or start working

on another Group (press Yes then go to step 2 of the procedure on page

83).

You may also return to standby mode by pressing

Function .

Storing a Label for this Group

First, enter Group Programming mode as explained on page 83. Then:

1. Press 3 .

GROUP DIAL

G 01 08

ENTER LABEL

ABC

2. Input a label for the group using the Quick Dial keys.

Example: DISTRIBUTORS.

YES

CLR

GROUP DIAL

Inputting and editing labels:

see page 2.

G 01

DISTRIBUTORS

ABC

GROUP DIAL

G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

SELECT

3. Press Yes .

YES

TO END

4. Now, you can use another module (press a key from 1 to 5), or start working

on another Group (press Yes then go to step 2 of the procedure on page

83).

You may also return to standby mode by pressing

Function .

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SECTION 4. PROGRAMMING THE MACHINE

Storing a Group Transfer Station

First, enter Group Programming mode as explained on page 83. Then:

1. Press 4 .

GROUP DIAL

ENTER TRANSF. STN

G 01

08 DEST. 0

TO CANCEL

2. Store the telephone number of the termi -

nal that you wish to act as the Group

Transfer Station for this group. Input the

number as a Quick Dial, Speed Dial, or

full number at the keypad.

Example: Quick Dial 25, press 25 .

YES

CLR

GROUP DIAL

G 01

08 DEST. 0

15 2015552345

3. Yes

GROUP DIAL

G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

SELECT

YES

TO END

4. Now, you can use another module (press a key from 1 to 5), or start working

on another Group (press Yes then go to step 2 of the procedure on page

83).

You may also return to standby mode by pressing

Function .

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SECTION 4. PROGRAMMING THE MACHINE

Erasing the Group

This procedure deletes this Group and all the numbers stored in it. The Speed

Dial Codes and Quick Dial Keys that you used in this Group will not be deleted

from the memory; you can continue to use them for other purposes.

First, enter Group Programming mode as explained on page 83. Then:

1. Press 5 .

GROUP DIAL

G 01 08 WILL BE ALL CLEARED

CLEAR?

YES

2. Either:

GROUP DIAL

G 01 08 DEST. 0

1. ADDRESS 2. CHECK 3. LABEL

SELECT

❐ To delete the group: Yes

❐ To keep the group: No

YES

TO END

3. Now, you can use another module (press a key from 1 to 5), or start working

on another Group (press Yes then go to step 2 of the procedure on page

83).

You may also return to standby mode by pressing

Function .

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SECTION 4. PROGRAMMING THE MACHINE

4-4. Personal Codes

Personal Codes allow you to track machine usage; they are printed for each com -

munication on the TCR and other reports. They can also be used with the Re-

stricted Access feature, to ensure that unauthorized personnel do not use the

machine.

Each user can be given a Personal Code. With each code, you can store:

❐ A name: This will be printed on reports to identify the users of the machine.

❐ A Confidential ID: This must be different for each Personal Code. If somebody

sends you a confidential message, they can override the machine’s Confiden -

tial ID with the Confidential ID stored with your Personal Code, if you inform

them of your code. If so, the machine will print a report that will inform you

when the message has arrived. Then, you must input this Confidential ID to

print the message.

Storing a Personal Code

1. Function 6 0 2 2 2 2

7 1

PERS. CODE

ENTER ID CODE

PRINT LIST

TO CANCEL

Note: At this time, you can print a Per -

sonal Code List if you press → Start .

2. Input a Personal Code that you want to

store in your machine for later use.

Example: 5 4 7 7

YES

PERS. CODE

5477

Press No if you entered the

wrong code.

3. Yes

PERS. CODE

5477

ENTER LABEL

ABC

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SECTION 4. PROGRAMMING THE MACHINE

4. Input a name for this Personal Code us -

ing the Quick Dial keys.

YES

CLR

PERS. CODE

5477

Example: JOHNSON

JOHNSON

ABC

Inputting and editing labels:

see page 2.

If you do not wish to store

a label: Yes . Go to step 6.

5. Yes

PERS. CODE

CONF. ID SETTING

5477 JOHNSON

YES

TO END

6. Input a Confidential ID for the personal

code used by this user.

Example 4 6 5 6

YES

CLR

PERS. CODE

5477 JOHNSON

4656

If you do not wish to store an ID: No

Go to step 8.

7. Yes

PERS. CODE

ENTER ID CODE

PRINT LIST

TO CANCEL

8. Either:

❐ Enter another code: Go to step 2.

❐ Finish: Function

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SECTION 4. PROGRAMMING THE MACHINE

Editing or Erasing a Personal Code

1. Function 6 0 2 2 2 2

7 1

PERS. CODE

ENTER ID CODE

PRINT LIST

TO CANCEL

2. Input the Personal Code that you wish to

edit.

Example: 5 4 7 7

YES

PERS. CODE

5477

JOHNSON

CLR

CLR:

Press No if you entered the

wrong code.

3. Either:

❐ Erase this Personal Code: Clear Yes

Go back to step 2.

❐ Edit the contents of this code: Yes .

YES

CLR

PERS. CODE

5477

Go to step 4.

JOHNSON

ABC

4. Edit the name stored with this code.

When the name is correct,

press Yes .

YES

CLR

PERS. CODE

5477 JOHNSON

4656

Inputting and editing labels:

see page 2.

5. Edit the Confidential ID stored with this

code. When the ID is correct,

press Yes .

PERS. CODE

ENTER ID CODE

PRINT LIST

TO CANCEL

6. Either:

❐ Enter another code: Go to step 2.

❐ Finish: Function

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SECTION 5. PRINTING REPORTS

1. AUTOMATICALLY PRINTED REPORTS

1-1. Table of the Reports

AUTOMATICALLY PRINTED

SETTINGS

ON/OFF

REPORTS

DEFAULT

OFF

Confidential File Report ^✬

Communication Failure Report

Error Report

Use Function 81 (see page 71).

[Note]

Contact a service technician.

Memory Storage Report

Polling Clear Report

Polling Reserve Report

Polling Result Report

Power Failure Report

TCR

Transmission Deadline Report

Polling Confirmation List

Transmission Result Report

(Immediate Transmission)

Transmission Result Report

(Memory Transmission)

User Parameter Switch 02, digit 2

User Parameter Switch 02, digit 6

User Parameter Switch 02, digit 3

User Parameter Switch 02, digit 4

OFF

User Parameter Switch 02, digit 7

User Parameter Switch 02, digit 5

User Parameter Switch 02, digit 0

OFF

^✬: Memory card or hard disk required

[Note]: If the Transmission Result Report is switched off, a Communication

Failure Report will be printed when a communication fails.

NOTE: See page 72 for how to change User Parameter Switches.

If the switch is at 0, the report is off; if the switch is at 1, the report is

on.

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SECTION 5. PRINTING REPORTS

1-2. Report Formats

Example 1. Error Report

The following report means that the machine sent four pages but there were er -

rors during the first two pages.

Error Report (Apr 28 1992 12:09PM)

TTI

***

XYZ COMPANY

Page Result

File

Pers. Code

Address

Mode

Time

------------------------------------------------------------------------------------------------------------------------------------

0087 JOHNSON

XYZ CO. NEW YORK

G3TES

0’29"

P. 4

Page not sent

P. 1

P. 2

Personal Code

of the Sender

Example 2. TCR

TCR (Apr 28 1992 11:40AM)

***

TTI

XYZ COMPANY

<TX>

Date Time

Address

Mode

Time Page Result Pers. Code

File

------------------------------------------------------------------------------------------------------------------------------------

Apr 28 9:48AM XYZ NEW YORK

9:54AM XYZ LONDON

9:56AM 2125551234

G4TES

G3TES

1’11"

0’27"

0’28"

0’24"

P. 5

P. 1

JOHNSON

SMITH

WILSON

0005

0007

0009

0010

10:01AM XYZ BERLIN

GONZALES

<RX>

Date Time

Address

Mode

Time Page Result Pers. Code

File

------------------------------------------------------------------------------------------------------------------------------------

Apr 28 9:51AM 2015551234

9:58AM XYZ MOSCOW

10:56AM XYZ PARIS

G4RS

0’24"

0’27"

0’28"

0’24"

P. 1

0006

0008

0011

0012

G3RES

P. 1 OK

11:01AM XYZ TOKYO

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SECTION 5. PRINTING REPORTS

The following pages explain the symbols that appear in certain columns of the re -

ports.

The Mode Column

See the bottom of the TCR for a full listing of the symbols on the TCR.

On other reports such as the File List, a code is given, informing the type of com -

munication. These codes are explained below.

SAF_TX Memory Transmission

IMM_TX Immediate Transmission

CNF_TX Confidential Transmission

SUB_RX Substitute Reception

FWD_TX Forwarding

IMM_RX Normal Reception

LCK_RX Reception with Memory

Lock

TONER

Transmission of Toner

Order Form

POL_TX Polling Transmission

POL_RX Polling Reception

TRN_TX Transfer Request

TRN_RX Reception of document

from Transfer Requester

prior to broadcasting

CNF_RX Confidential Reception

RPT_RX Reception of Transfer

Result Report

Also, in the Address and Group Name column of the File List, for a Transfer Re -

quest operation, you may see the following codes.

TRN_ST

REC_ST

TRN_1

Indicates that the number to the right is a transfer broadcasting

station.

Indicates that the number to the right is an end receiver in the

transfer broadcasting operation.

Indicates that the number to the right is the first transfer station in

a two-step transfer operation.

TRN_2

Indicates that the number to the right is the second transfer station

in a two-step transfer operation.

TRN_RQ

Indicates that the number on the right is the station that requested

the transfer request for this file, using your machine as a transfer

broadcasting terminal.

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SECTION 5. PRINTING REPORTS

The Results Column

OK: Successful Communication

E: An error occurred

The Footnote on the Reports

TX: Total number of transmitted pages

RX: Total number of received pages

On the User Parameter List, you will also see the following counter:

OPU Counter:

Total number of pages printed so far with the current

master unit.

In the Result column, some reports may have an "E" followed by a code, and

there may be a message printed at the bottom of the report. This code and mes -

sage indicate that a problem occurred. The codes are explained below.

CODE

MESSAGE

EXPLANATION

HANG UP OR LINE FAIL The other party either a) hung up, b) had

no message on polling standby, c) cannot

do confidential reception or transfer

request, or d) had an ID Code that did not

match the one in your machine.

Alternatively, there could have been a

problem with the telephone line.

BUSY

NO ANSWER

The machine at the other end was busy.

The line is dead (no dial tone was

detected).

NO FACSIMILE

CONNECTION

The machine at the other end did not

answer.

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SECTION 5. PRINTING REPORTS

2. USER-INITIATED REPORTS

2-1. TCR

2-11. Specified Cassette Selection List

1. Function 6 0 2 2 2 2

1. Function 4 1 Start

2-2. File List

7 6 → Start

2-12. User Parameter List

1. Function 4 2 Start

2-3. Quick Dial List

1. Function 6 0 2 2 2 2

9 1 → Start

1. Function 4 3 Start

2-4. Speed Dial List

Note: You may program User Function

Keys to print the TCR and the File

List. See page 56 for how to do this.

1. Function 4 4 Start

2-5. Group Dial List

1. Function 4 5 Start

2-6. Program List

1. Function 4 6 Start

2-7. User Function List

1. Function 4 7 Start

2-8. Personal Code List

1. Function 6 0 2 2 2 2

7 1 → Start

2-9. Authorized Reception List

1. Function 6 0 2 2 2 2

7 2 → Start

2-10. Forwarding List

1. Function 6 0 2 2 2 2

7 5 → Start

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SECTION 6. LOOKING AFTER THE MACHINE

1. REPLACING PAPER

❐ When the Add Paper indicator (

cassette is empty.

❐ When the Add Paper indicator (

) on the operation panel is lit, the upper

) on the lower cassette is lit, the lower

cassette is empty (only when the lower cassette is installed).

To refill either cassette:

1. Slide the cassette all the way out, and

place it on a large flat surface.

CAUTION

To avoid dropping the cassette, hold it

by the front and side while pulling it

out.

If there is a paper feed problem in the

lower cassette entrance, please slide

out the cassettes one by one, from the

top cassette down, before removing

the paper.

2. Bend the new stack of paper a few

times.

3. Load the paper into the cassette.

NOTE: ❐ True up the edges of the

stack.

❐ Do not fill up the cassette

past the load limit marker.

4. Replace the cassette carefully.

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SECTION 6. LOOKING AFTER THE MACHINE

2. REPLACING THE TONER CASSETTE

❐ When the Add Toner indicator (

) starts to blink, the toner cassette is al -

most empty. You will be able to make 100 more copies before you have to

change the toner cassette.

❐ When the Add Toner indicator (

) remains lit, it is time to install a new

toner cassette.

1. Switch off the machine.

2. Take off the tray and document table.

3. Open the front cover. (Push up the

lever on the cover.)

4. Slide out the old toner cassette hold -

ing the green tabs, and discard it

properly.

Note: Do not shake the cassette, or

toner may spill out.

WARNING

Do not incinerate waste toner. Toner

dust may cause flashback when

exposed to open flame.

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SECTION 6. LOOKING AFTER THE MACHINE

5. On the new toner cassette, remove

the two green plastic stoppers.

6. Slide the new toner cassette into the

machine along the rails until it stops.

CAUTION

❐ Do not touch the cleaning blade

[A].

❐ Do not touch the gear [B].

[B]

7. Close the front cover.

[A]

8. Put the tray and document table

back, then switch the machine on

again.

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SECTION 6. LOOKING AFTER THE MACHINE

3. REPLACING THE MARKER

When the mark made by the marker becomes pale, replace the marker as de -

scribed below.

1. Remove the document tray.

2. Open the scanner cover.

3. Replace the marker.

If tweezers are not available, you

may press the point of a pencil down

vertically into the marker and remove

it by lifting straight up.

4. Close the cover and put back the

document guide.

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SECTION 6. LOOKING AFTER THE MACHINE

4. CHANGING THE PAPER SIZE OF THE CASSETTE

When you want to use a different size of paper in the cassette, do the following.

NOTE:You need a #2 philips screwdriver for this procedure.

4-1. Upper Cassette

1. Remove the upper cassette.

CAUTION:

To avoid dropping the cassette hold it

by the front and side while pulling it

out.

2. Push the white lever [A] in the direction shown in the diagram below.

3. Change the position of the bracket [B] in accordance with the paper size

which you wish to install.

[B]

[A]

100

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SECTION 6. LOOKING AFTER THE MACHINE

4. Change the position of the two side fences [C] to match the new paper size.

5. Change the paper size actuator [D] to the appropriate one.

6. Push down the bottom plate [E].

7. Add paper and put back the cassette.

[C]

[D]

[C]

[E]

101

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SECTION 6. LOOKING AFTER THE MACHINE

4-2. Lower Cassette(s)

1. Remove the lower cassette.

CAUTION:

To avoid dropping the cassette, hold it

by the front and side while pulling it

out.

2. Remove the side fences [F].

3. Change the position of the bracket [G].

NOTE: If necessary, hold up the bottom plate [H].

4. Install the two side fences in the appropriate position.

5. Change the paper size actuator [I] to the appropriate one.

6. Add paper and put back the cassette.

[F]

[I]

[H]

[G]

[F]

102

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SECTION 6. LOOKING AFTER THE MACHINE

5. USER MAINTENANCE PROCEDURE

To ensure that your fax continues to operate smoothly, some simple maintenance

is required. This entails cleaning a few components. User maintenance should be

done once every 6 months.

5-1. User Maintenance Table

The following table shows what items you need to look after from time to time. Let -

ters after component names in the Item column refer to the labels used in the dia -

grams on the following pages.

Possible Problems if Not

Area

Item

What to Use

Maintained

Scanner

Separation

Roller [E]

Pick-up

Soft damp

cloth

Soft damp

cloth

Document non-feed or multifeed

Document non-feed or jam

Roller [J]

Feed Roller Soft damp

[J]

cloth

White Strip

[F]

R1 Roller

[H]

Soft damp

cloth

Soft damp

cloth

Poor copy quality (dirty background

on copies and transmitted faxes)

Document skew, or dirt on the

document

R2 Roller

[H]

Soft damp

cloth

Exposure

Glass [I]

Soft damp

cloth

Vertical black lines on copies and

transmitted faxes

Main Body

Paper Feed Soft damp

Rollers [N] cloth

Registration Soft damp

Copy paper skew or jam

Copy paper skew or jam, or

Rollers [L]

Corona

cloth

Corona

leading edge of printouts missing

Vertical black lines on copies and

Wire [T]

wire cleaner received faxes

Lower Pa-

per Feed

Units (if in-

stalled)

Paper Feed Soft damp Copy paper non-feed or jam

Rollers [U],

[W]

cloth

CAUTION: A soft damp cloth is needed. The cloth must be wrung out tightly

before use. Use water only. Do not use a detergent or a solvent

such as alcohol.

103

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SECTION 6. LOOKING AFTER THE MACHINE

5-2. User Maintenance Procedure

5-2-1. Scanner

[E]

➊

➌

➋

[I]

[F]

[J]

[H]

104

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SECTION 6. LOOKING AFTER THE MACHINE

1. Prepare a soft damp cloth.

2. Turn off the main power switch.

Note for machines that do not have the optional hard disk unit

Before turning off the main switch, make sure that the remaining memory

capacity is 100%. If the machine is switched off for more than an hour, any

fax messages in the memory may be lost.

3. Remove the document table [A] and

copy tray [B].

[A]

[B]

4. Remove the document tray [C].

[C]

5. Open the ADF cover [D].

[D]

105

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SECTION 6. LOOKING AFTER THE MACHINE

6. Clean the separation roller [E] with

the soft damp cloth, while rotating

[E]

the roller. This roller is near the

decal.

➀

7. Clean the white strip [F] with the soft

damp cloth.

CAUTION:

Do not damage the sensor actuator

[G] (black plastic) below the white strip.

[F]

[G]

8. Clean the R1 and R2 rollers [H] with

the soft damp cloth. To rotate the roll -

ers, gently hold the cloth down on the

rollers and turn the main power

switch on. The rollers will rotate

once. These rollers are near the

decal.

➂

[H]

106

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SECTION 6. LOOKING AFTER THE MACHINE

9. Turn the main power switch off.

10. Clean the exposure glass [I] with the

soft damp cloth.

[I]

11. Clean the pick-up and feed rollers [J]

with the soft damp cloth, while rotat -

ing the rollers in the direction shown

in the diagram. These rollers are

near the

decal.

➁

[J]

12. Close the ADF cover.

107

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SECTION 6. LOOKING AFTER THE MACHINE

5-2-2. Main Body

[T]

[N]

[W]

[L]

[U]

108

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SECTION 6. LOOKING AFTER THE MACHINE

1. Remove the upper cassette [K].

CAUTION:

To avoid dropping the cassette, hold

it by the front and side while pulling

it out.

[K]

[L]

2. Clean the three registration roll -

ers [L] with the soft damp cloth,

while rotating them in the direc -

tion shown in the diagram.

CAUTION:

Do not damage the sensor

actuator [M] (black plastic).

[M]

109

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SECTION 6. LOOKING AFTER THE MACHINE

3. Clean the white paper feed rollers [N]

in the cassette, while rotating them.

[N]

4. Put back the cassette.

5. Open the front cover [O].

[O]

6. Remove the toner cassette [P].

CAUTION:

To prevent your table from getting

dirty, lay a sheet of paper on it before

removing the toner cassette.

Do not touch parts [Q] and [R].

[Q]

[R]

[P]

110

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SECTION 6. LOOKING AFTER THE MACHINE

7. Lay a sheet of paper on top of the

master belt [S] (dark green plastic

belt), to avoid damage to the master

belt.

CAUTION:

Do not touch the master belt.

[S]

8. Slide the blue plastic corona wire

cleaner [T] from its home position all

the way across to the right side of the

machine. Then move it back to the

home position; you will hear a click

when the cleaner reaches home posi -

tion.

[T]

CAUTION:

Printout quality may deteriorate if the

cleaner is not at the home position.

9. Remove the sheet of paper from the

master belt, and put back the toner

cassette.

10. Close the front cover.

111

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SECTION 6. LOOKING AFTER THE MACHINE

5-2-3. Lower Paper Feed Unit(s) (If one or more are installed)

1. Remove the lower cassette.

CAUTION

To avoid dropping the cassette, hold it

by the front and side while pulling it

out.

2. Clean the paper feed roller [U] with

the soft damp cloth, while rotating it

in the direction shown in the diagram.

CAUTION

Do not damage the sensor actuator

[V] (black plastic).

[V]

[U]

3. Clean the paper feed rollers [W] in

the cassette with the soft damp cloth,

while rotating them as shown in the

diagram.

4. Put back the lower cassette.

5. Put back the document tray, docu -

[W]

ment table and copy tray.

6. Turn the main switch back on.

112

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SECTION 7. SOLVING PROBLEMS

CAUTION: Do not attempt any repairs other than those mentioned in this

manual. Removing covers may expose you to dangerous voltages

and other risks. Refer all servicing to qualified personnel.

CHECK THE INDICATORS AND DISPLAY PANEL

Check the indicators on the operation panel to check if there are any problems.

See page 16 for information about the indicators.

Also, if you see "PROBLEM ↓ " in the top right hand corner of the screen,

press ↓ to see what the problem is.

1. DOCUMENT JAMS

If the Clear Original Indicator (

) blinks:

❐ There is a document jammed in the feeder. Remove the jammed document

and repeat the transmission procedure.

❐ The document may be longer than the maximum limit (see Recommended

Types of Document, page 18).

1. Pull up the scanner release and open the scanner.

2. Carefully take out the jammed original. Do not leave any pieces inside. Then

close the scanner.

A defective or nonrecommended document type may cause a jam. See pages 18

and 19.

113

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SECTION 7. SOLVING PROBLEMS

-Adjustment-

If you normally scan thin or thick sheets of paper you can adjust the auto docu -

ment feeder mechanism. Also, this is useful when you have document multifeed

or non-feed problems.

If you open the scanner cover you can find the adjustment knob (blue color) and

scale easily. Numbers 1 through 5 are printed beside the scale. Rotate the knob

until the arrow points to the number which you want to select.

1. Setting in accordance with the document type

Document type

Thin Document

Thick Document

Setting

Use 1 or 2

Use 4 or 5

2. Setting if problems happen frequently

Problem

Setting

Multifeed

Thin Document

Thick Document

Use 1 or 2

Use 4 or 5

Use 1 or 2

Non Feed

Document Jam

Note: In a new machine the setting is 3.

114

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SECTION 7. SOLVING PROBLEMS

2. COPY JAMS

If the Clear Copy Indicator (

) blinks, there is a copy jam.

There are five possible locations:

❐ Cassette entrance

❐ Inside the machine

❐ Copy feed-out area

❐ Lower cassette entrance (for machines with one or more lower paper feed

units)

A. Cassette Entrance

1. Pull open the cassette.

2. Gently pull out the misfed paper.

Do not leave any pieces inside.

3. Replace the cassette.

115

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SECTION 7. SOLVING PROBLEMS

B. Inside the Machine

1. Remove the trays, and pull open the

cassette.

2. Open the front cover.

3. Pull out the jammed paper carefully

by the leading or trailing edge, or by

the center if both edges are jammed.

CAUTIONS:

❐ Do not touch the fusing unit (the

parts inside the machine colored

orange). It may be hot.

❐ Do not touch the master belt.

❐ Any toner on the paper will not

be fixed to the paper. Be careful

not to get your hands or clothing

dirty.

4. Close the front cover.

116

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SECTION 7. SOLVING PROBLEMS

C. Copy Feed-out Area

1. Remove the document table and

copy tray, and pull open the cas -

sette.

2. Open the copy feed out cover.

3. Gently pull out the misfed paper.

Do not leave any pieces inside.

4. Close the copy feed out cover.

Put back the document table and

copy tray.

117

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SECTION 7. SOLVING PROBLEMS

D. Lower Cassette Entrance

CAUTION

If there is a paper feed problem in the lower cassette entrance, please slide

out the cassettes one by one, from the top cassette down, before removing

the paper.

1. Pull open the lower cassette.

2. Gently pull out the misfed paper.

Do not leave any pieces inside.

3. Replace the cassette.

3. COMMUNICATION PROBLEMS

If the Line Fail indicator (

) blinks:

Wait for the Communicating indicator to go out. Then press Stop .

❐ A poor line caused the communication to fail.

❐ The line is busy or noisy. Try to retransmit.

❐ The other machine is out of order.

❐ Ask the other party to check their machine.

118

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SECTION 7. SOLVING PROBLEMS

4. OPERATING DIFFICULTIES

SYMPTOM

SET DOCUMENT is not displayed.

REQUIRED ACTION

Switch the power on. If the Power

indicator does not light, check that the

power cord is plugged in.

The machine cannot dial out.

❐ The telephone line is disconnected.

❐ Check the telephone line type setting

(see page 71).

The machine cannot dial out from behind

a PBX.

The number must contain the access

code and a pause. Try adding more

pauses after the access code.

❐ The document is jammed in the

feeder. Remove the jammed

Transmission cannot take place;

the Clear Original indicator blinks.

document (see page 113) and repeat

the transmission procedure.

❐ The document may be longer than the

maximum limit (see page 18).

❐ Do user maintenance, especially

rollers [J] and [H] (see page 103).

❐ If the same problem still exists after

user maintenance, adjust the auto

document feeder mechanism (see

page 114).

Transmission cannot take place; the Line

Fail indicator blinks.

❐ The other machine is out of order.

Check the error report.

Ask the other party to correct the fault.

❐ The line is busy or noisy. Check that

the dial tone is sent out. Try to

retransmit.

The document is not pulled into the ADF.

❐ Insert the document into the feeder

until it stops. Retransmit.

❐ Do user maintenance, especially

rollers [E] and [J] (see page 103).

❐ If the same problem still exists after

user maintenance, adjust the auto

document feeder mechanism (see

page 114).

Consistent difficulty in communicating

with a particular terminal

Consistent poor image quality when

Store that terminal’s number as a Quick

Dial Key or Speed Dial Code.

Then call a service technician. Inform the

nature of the problem and give the Quick

Dial Key or Speed Dial Code that you

stored the number in.

communicating with a particular terminal

119

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SECTION 7. SOLVING PROBLEMS

SYMPTOM

REQUIRED ACTION

The telephone keeps ringing and no fax is ❐ You are in Manual Receive mode.

printed.

Change to Auto Receive mode (see

page 27).

❐ Power is switched off.

No printout; the Add Paper indicator is lit.

The cassettes are empty.

Add paper (see page 96).

No printout; the Clear Copy indicator

blinks.

❐ The printer has jammed. Clear the jam

(see page 115).

❐ Do user maintenance, especially

rollers [N], [L], and [U] (if the lower

cassette is installed). See page 103.

❐ Clean the exposure glass (see page

103).

Stripes on copies.

❐ Do user maintenance, especially glass

[I] and wire [T] (see page 103).

You can’t receive phone calls; the unit

only rings once then goes into receive

mode.

You are in Auto Receive mode. Change to

Manual Receive mode (see page 27).

You can’t receive phone calls; the unit

does not ring.

The telephone line is not connected.

Connect the modular cord (see page 63).

Dialing took place, but polling could not.

ID Codes do not match.

Contact the person at the other end.

120

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SECTION 7. SOLVING PROBLEMS

5. DOCUMENT MISFEED

Incorrect operation or use of a non-recommended document type may cause a

multifeed or a non feed.

CAUSE

REQUIRED ACTION

Put the document in the feeder correctly.

See page 20.

Incorrect Position

Incorrect Setting Method

Align the edges of the document. See page

19.

Curled Pages

Flatten the document. See page 19.

Use a proper document type. See page 19.

The pages must all be of the same type

Shuffle the document. See page 20.

Do user maintenance, especially roller

[E]. See page 103.

Incorrect Document Type

Mixed Document Types

Static Electricity

User Maintenance Required

Adjustment Required

Adjust the auto document feeder. See

page 114.

Silicone Oil is Present

Incorrect Document Type

Curled Pages

Wait a few minutes, then try again.

Use a proper document type. See page 19.

Flatten the document. See page 19.

Align the edges of the document. See page

19.

Incorrect Setting Method

Number of Pages

Up to 50 pages.

User Maintenance Required

Do user maintenance, especially rollers

[E] and [J]. See page103.

Adjustment Required

Adjust the auto document feeder. See

page 114.

121

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SECTION 7. SOLVING PROBLEMS

6. DISPLAYED ERROR MESSAGES

The following messages may appear while you are operating or programming the

machine.

You cannot use the auto-dialer at the moment. Use the ten-key

pad or the handset.

CHECK AUTO-DIALING

NO BOOKING FOR POLLING RECV

NO TRANS FILES EXIST

NO POLLING DOCUMENTS EXIST

DOCUMENT IN USE

USED AS GROUP

USED AS PROGRAM

No polling reception operations have been programmed.

There are no messages in memory waiting for transmission.

There are no messages in memory waiting to be polled.

This message is now being sent. You cannot print it now.

This Quick Dial Key has a Group stored in it.

This Quick Dial Key has a Keystroke Program stored in it.

This Quick Dial Key has a telephone number stored in it.

The digit, pause, or other symbol that you just attempted to

input was rejected because it is inappropriate.

The telephone number was not stored, because either:

You cannot add any more numbers to this Group.

You cannot store any more full telephone numbers at the

moment. Delete some from the machine, or store this number

as a Quick or Speed Dial before trying to use it.

There is no room in the machine’s memory for any more

telephone numbers. Delete some numbers to make room, if

you wish, then try again.

USED AS QUICK DIAL

NOT ADDED

NOT ADDED!

OVERFLOW

Either:

This Quick Dial Key or Speed Dial Code does not contain a

number.

NOT PROGRAMMED

This Quick Dial Key does not contain a Keystroke Program.

There are no fax numbers stored in this Group.

The Group that you tried to erase does not contain any fax

numbers.

FAX NO NOT PROGRAMMED

NO DATA PROGRAMMED

Either:

ALREADY PROGRAMMED

This number is already included in this Group.

This RTI/CSI has already been stored for use with this feature.

You cannot store any RTIs or CSIs for use with this feature; the

limit has already been reached.

No RTIs or CSIs have been stored for this feature.

You must add a pause after your area code when you input

your fax terminal’s own telephone number.

OVER NO OF PROG RTI/ CSI

RTI/ CSI IS NOT PROGRAMMED

NO PAUSE

You cannot switch Memory Lock off while there is a received

fax message in the memory. You must input the Memory Lock

ID and print the message first before switching Memory Lock

off.

SWITCH OFF AFTER PRINT OUT

NOT CHANGEABLE

(FORWARDING)

You cannot change the setting of this feature.

If displayed under SET DOCUMENT in standby mode, this

indicates that Forwarding is now switched on.

If displayed under SET DOCUMENT in standby mode, this

indicates that Memory Lock is now switched on.

If displayed under SET DOCUMENT in standby mode, this

indicates that RDS is now switched on.

(MEMORY LOCK)

(RDS)

122

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SECTION 7. SOLVING PROBLEMS

7. ERROR CODES

Fax machines use a telephone line. The same types of problems you experience

while making phone calls (such as noisy lines, crosstalk, disconnection during

conversation, weak signals) also occur with faxing. Telephone callers can deal

with the problems themselves (for example, by speaking a bit louder), but fax ma -

chines cannot. Therefore some errors and line fails are to be expected.

When an error occurs, an error report is printed. This report includes an error

code. The following table lists common error codes and a few of the possible

causes. If any of these or any other error codes are persistent and the machine

does not work properly, contact a service technician.

Note: When an error occurs, it does not mean that you are doing anything

wrong or that your machine needs service. Only if the problem persists

should you call your service representative.

Code

0-01

Possible Cause

Printer empty or jammed at the other end

Faulty machine at the other end

Poor line condition

0-04

0-05

0-06

Incompatible or faulty terminal at the other end

Poor line condition

The facsimile machine that you were sending to disconnected during

the call, either due to noisy phone lines, a paper jam or because it

ran out of paper.

0-07

0-08

Resend the page.

The machine at the other end received the page that you sent but it

had errors on the page. You may want to resend the page in

question.

The other party’s memory could also be full. Contact the other party

and ask them to make room in their memory for your message.

Same as for code 0-06

The other party does not have the confidential or transfer function.

The other party’s memory may be full.

Same as for code 0-04

0-14

0-15

0-16

0-20

0-21

Poor line condition

Same as for code 0-04

You have just received a fax message, but there were problems

because of poor line condition. Ask the other party to resend.

Same as for code 0-22

0-22

0-23

123

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SECTION 7. SOLVING PROBLEMS

Code

Possible Cause

The memory may be full, and there may be a problem with your

printer, such as a jam or running out of paper or toner. Wait for some

space to appear in the memory, then solve the problem with your

printer.

0-24

If the memory was not full, substitute reception may have been

disabled; switch substitute reception on using digit 0 of user

parameter switch 05.

There is a problem with the network or with the machine at the other

end.

Document jam

0-70

1-00

Improperly inserted document

Document length exceeded the maximum limit

Same as for code 1-00

Possible fault in your machine

The page took too long to send. Send again at a lower resolution, or

without halftone. The line may be bad.

1-01

2-xx

4-00

4-01

4-02

4-10

5-20

5-21

5-25

6-01

6-02

Bad line. Telephone line at rear of machine disconnected

The received page was too long.

ID codes did not match. Co-ordinate ID codes with the other party.

Insufficient memory to receive the message. When the pages in

memory have been printed, ask the other party to resend.

Your machine has a problem.

Poor line condition or a problem with your machine

Poor line condition, a problem with the machine at the other end, or

a problem with your machine

A problem with the machine at the other end, or a problem with your

machine

6-05

6-06

6-08

6-09

6-10

9-07

9-08

9-09

9-17

9-20

9-22

9-23

9-24

A problem with the machine at the other end

A problem with the machine at the other end, or a problem with your

machine

Copy jam at the cassette entrance

Copy jam inside the machine

Copy jam at the feed-out area

There is a problem with your printer.

124

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SECTION 8. SPECIFICATIONS

Dimensions:

19.5" x 18.8" x 12.0" (W x D x H)

Excluding trays, handset, cassettes, and optional kits.

Weight:

42 lbs

Excluding trays, handset, cassettes, and optional kits.

Power Supply:

115 ± 20 Vac, 60 Hz; single phase

Maximum Power

Consumption:

Standby: 35 W

Transmission: 40 W

Reception: 180 W (excluding optional kits)

Copying: 310 W

Acceptable

Document

Dimensions:

Width: 5.8" to 12.0" (11.7" maximum scanning width)

Length: 4.1" to 47.2" (328’ max limit is available)

Thickness: 2 to 8 mils (20 lb bond paper)

1.6 to 16 mils (using MDF mode)

ADF Capacity:

50 letter-size sheets (using 20 lb paper)

Cassette Capacity: Upper Cassette: 250 sheets

Lower Cassettes: 500 sheets per cassette

Maximum Total: 2250 sheets

Memory Capacity: Base machine: 57 pages

With 1 Mbyte memory: 114 pages

With 2 Mbyte memory: 171 pages

With hard disk: 1,200 pages

Measured using a CCITT #1 chart (Slerexe letter) at

standard resolution

Resolution:

Standard:

Detail:

Fine:

200 x 100 dpi

200 x 200 dpi

200 x 400 dpi

Transmission

Speed:

6 seconds at 14,400 bps (G3 ECM) for a CCITT #1 test

document (Slerexe letter) using standard resolution

Compatibility:

Paper Size:

G3 (G4 kit available)

Letter, Legal

Maximum Printout 8.3"

Width:

125

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APPENDIX A. PAPER FEED UNIT

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual.

OPERATION

Up to four paper feed units can be installed. Each paper feed unit can hold up to

500 sheets of paper, which means that you can add an extra 2,000 sheets of copy

paper capacity to your fax machine.

If you have the same size of paper in more than one cassette, the paper in the up -

permost cassette will be used.

MAINTENANCE

Replacing Paper: See the section entitled REPLACING PAPER in the main body

of this manual.

COPY JAMS

When a paper jam occurs in the machine, and you have one or more optional pa -

per feed unit installed:

❐ If the jam is at the top cassette entrance, substitute reception will take place.

Remove the jammed paper (see the section entitled COPY JAMS in the main

body of this manual).

❐ If the jam is at the entrance to one of the lower cassettes, printing will resume

from the top cassette, or from one of the lower cassettes that is not affected by

the jam. However, if there is no available cassette with the same paper size as

the one that was originally selected for printing, substitute reception will take

place.

A-1

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APPENDIX B. HARD DISK UNIT

1. PRECAUTIONS

WARNING: Do not attempt any maintenance or troubleshooting other than

that mentioned in this manual.

Before you start to use the machine, note the operating precautions mentioned in

the section entitled "Precautions" at the front of the manual for the facsimile ma -

chine.

2. GENERAL

You can upgrade the memory capacity of the facsimile machine with this hard disk

unit.

Neither the standard memory nor the optional 1 Mbyte or 2 Mbyte memory card

can be used if you install the hard disk unit.

This manual contains information about using the hard disk.

CAUTION

1. After the machine returns to standby, you must wait for at least 5 seconds if

you wish to switch the power off. If you do not wait, the hard disk may be dam -

aged.

2. When you move the machine to a new location, refer to Caution 1 above with -

out fail. Otherwise, the hard disk may be damaged.

Note that the hard disk read/write head automatically moves to the shipping

position in standby mode.

3. Do not knock, shake, or move the hard disk unit while the hard disk is working.

B-1

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APPENDIX B. HARD DISK UNIT

3. OPERATION

When you switch the machine on, switch both the facsimile machine and the hard

disk unit on. The power indicator on the hard disk unit lights when the hard disk is

switched on.

The operating procedures are the same as those already described in this manual.

The memory features of the hard disk are the same as the features of the stand -

ard memory or the optional 1 Mbyte/2 Mbyte memory card, except for the follow -

ing items.

1. The data will remain on the hard disk even if you switch off both the power

to the machine and the hard disk unit.

2. The hard disk can store up to 1,200 pages (based on the CCITT number 1

test chart). The memory capacity is 20 Mbytes.

3. If you switch off the hard disk’s power supply, the machine’s memory fea -

tures will be disabled.

Note: Do not knock, shake, or move the hard disk unit while the hard disk is

working.

4. SPECIFICATIONS

Dimensions:

9.8" x 4.4" x 6.7" (W x D x H)

Weight:

7.9 lbs

Power supply:

Power consumption:

Memory capacity:

115 ± 20 Vac, 50/60 Hz; single phase

11.8 W

1,200 CCITT #1 test charts (Slerexe letter)

at standard resolution

B-2

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APPENDIX C. ISDN OPTION TYPE 40

1. INTRODUCTION

The ISDN Option Type 40 allows you to send and receive fax messages on high-

speed high-quality digital networks. It will allow you to connect the machine to an

ISDN (Integrated Services Digital Network) for either Group 4 or Group 3 fax com -

munication.

A few of the features described in the manual for your fax machine cannot be

used over an ISDN. These are as follows.

❐ Manual reception

❐ Telephone line type (DTMF/Pulse dial) selection

❐ Manual dialing with the handset

❐ Voice Request

❐ On Hook Dial

RTI, TTI, and CSI can only be used with Group 3 communication. In Group 4

mode, the Terminal ID is used instead.

However, the Group 4 interface will greatly enhance other features, especially

broadcasting, transfer request, and other networking features, allowing complex

distribution of documents with just a few keystrokes. The types of network that

you can set up are described in the Facsimile Features Manual (section 5).

Note

Your sales or service representative will be able to help program all the

necessary group and transfer station numbers in the various broadcasting

terminals throughout your proposed network. Please coordinate with your

sales representative to obtain correct programming at the time of installation.

Batch Transmission

The use of Batch Transmission is critical to making your Group 4 ISDN kit a

cost effective alternative to Group 3. Set up a batch for each of your major fax

message destinations. To do this, decide on separate times of execution for

each of your batch files. Then, if you wish to send a message to one of these

destinations, use Send Later to delay the transmission until the time that you

decided for that destination. See the Facsimile Features Manual for a

description of the Batch Transmission feature.

C-1

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APPENDIX C. ISDN OPTION TYPE 40

2. OPERATION

Dialing and Storing Telephone Numbers

Introduction

After installing the ISDN Option Type 40, you must be careful to select the correct

signaling type (Group 3 or Group 4) when dialing, or when storing a telephone

number as a Speed Dial or Quick Dial.

The G4/G3 Selector key on the operation panel allows you to select whether the

telephone number is to be dialed using Group 3 (G3) or Group 4 (G4). An indica -

tor above the key will light to show which has been selected.

To change the setting, press the key until the required indicator is lit. In most

cases, <G3> (Group 3) or <G4> (Group 4) will appear on the display as a refer -

ence while you are entering a telephone number.

CAUTION: When you dial a number using a Quick Dial or Speed Dial, or

using AI Redial, check the two indicator lamps above the G4/G3

selector key to make sure that the correct mode is selected. If it is

not correct, press the G4/G3 selector key until the correct indicator

is lit.

Notes: ❐ Your machine is set up to send to Group 3 fax machines over the regu -

lar telephone network (the PSTN, the Public Switched Telephone Net -

work). If you wish to send to Group 3 machines over the ISDN, contact

your service representative.

❐ When dialing a fax machine or telephone over an ISDN, the destination

may have a subaddress number. This number can be thought of as

similar to an extension number on a PBX. If the destination telephone

or fax machine has a subaddress number, input this number when dial -

ing. You can get this number from your contact at that location.

C-2

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APPENDIX C. ISDN OPTION TYPE 40

Transmission Procedure

The following example shows how to dial (assuming that the ISDN Option Type

40 has been installed). The differences between this procedure and the procedure

for the base machine (refer to page 20) are as follows:

❐ You have to select G3 or G4 before you dial a number.

❐ You may have to input a subaddress for a G4 number if the destination has one.

1. Make sure that the machine is in

standby mode.

MEMORY TRANS

SET DOCUMENT

APR. 4. 12:25PM

MEMORY 100%

2. Carefully place the document into the

auto document feeder (not more than 50

pages).

MEMORY TRANS

ENTER FAX NUMBER

<G3>

OPTIONS

3. Change the line type (G3/G4) to the cor -

rect setting by pressing the G4/G3 Se -

lector key on the operation panel.

MEMORY TRANS

ENTER FAX NUMBER

<G4>

OPTIONS

4. Dial.

MEMORY TRANS

OPTIONS

See page 20 for how to dial.

You may use Speed Dial,

Quick Dial, or the ten-key

pad.

PRESS YES OR CLR

7005611234

G3 numbers - If your machine is behind a PBX, include the PBX access code and a pause

before the number. For an international number, place a pause after the country code.

G4 numbers - If you wish to enter a subaddress, press the User Function Key that you have

already programmed as the subaddress key (code 16). Then enter the subaddress. (See page

56 for how to program a User Function Key.)

5. Yes

MEMORY TRANS

ENTER NO. OR

OPTIONS

DEST: 2

START

6. Either:

❐ Dial more numbers: go to step 4.

❐ Start the transmission: Start

Note: If the other party has not had a G4 Terminal ID programmed, you will see

" =" on the screen during transmission, instead of their ID.

C-3

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APPENDIX C. ISDN OPTION TYPE 40

Storing a Telephone Number

The following example shows how to store a Quick Dial if the ISDN Option Type

40 has been installed. The differences between this procedure and the procedure

for the base machine (refer to page 76) are as follows:

❐ You have to select G3 or G4 before you input a Quick Dial or Speed Dial

❐ You may have toinput a subaddress for a G4 number if the destination has one.

1. Function 3 1

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

Note: At this time, you can print a

Quick Dial List if you

press → Start .

2. Press the Quick Dial Key that you wish

to program.

Example: 01 Yes

QUICK DIAL

01 <G3>

ENTER FAX NUMBER

TO CANCEL

3. Change the line type (G3/G4) to the cor -

rect setting by pressing the G4/G3 Se -

lector key on the operation panel.

QUICK DIAL

01 <G4>

ENTER FAX NUMBER

TO CANCEL

4. Enter the telephone number at the op -

eration panel’s ten key pad.

YES

CLR

QUICK DIAL

01 <G4>

7005611234

G3 numbers - If your machine is behind a PBX, include the PBX access code and a pause

before the telephone number. For an international number, place a pause after the country

code.

G4 numbers - If you wish to enter a subaddress, press the User Function Key that you have

already programmed as the subaddress key (code 16). Then enter the subaddress. (See page

56 for how to program a User Function Key.)

C-4

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APPENDIX C. ISDN OPTION TYPE 40

5. Yes

QUICK DIAL

ENTER LABEL

ABC

6. Either:

❐ Program a label for this number: go to

step 7.

❐ Do not program a label:

Yes ; go

to step 8.

7. Input a label using the Quick Dial keys.

Then press Yes .

QUICK DIAL

LABEL INSERTION

SELECT

OPTION SETTING

OFF

YES

TO END

8. Switch Label Insertion on or off. Use the

arrows on the scroll key to select the re -

quired setting. Then press Yes .

←

and →

QUICK DIAL

CHOOSE KEY

PRINT LIST

TO CANCEL

9. Either

❐ Program another Quick Dial: go to step 2.

❐ Finish: Function .

C-5

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APPENDIX C. ISDN OPTION TYPE 40

3. TROUBLESHOOTING

Call Progress Signals (CPS)

Sometimes, a Call Progress Signal and an error message will appear on the dis -

play panel. Possible messages are as follows.

DIALING

The machine is dialing; do not

press Stop.

REMOTE TERMINAL BUSY

WRONG NUMBER

Try again later.

Check the number, and check that G3

or G4 was correctly selected.

Then redial.

LINE NOT AVAILABLE

FAX NUMBER CHANGED

REMOTE FAX REJECTED

UNABLE TO CONNECT

NO RESPONSE

Try again later.

Find out the new fax number.

Contact the user at the other end.

Try again.

NETWORK BUSY

Try again later.

CLASS INCOMPATIBLE

The other terminal’s signaling mode

is not compatible with yours, and the

message cannot be sent.

Check that the ISDN line cord is

connected properly. Then try again.

CHECK INTERFACE

To remove the message from the display, make sure that the Communicating indi -

cator is not lit, then press Stop .

C-6

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INDEX

Date and Time

Destination Check

Dialing

Direct Fax Number Entry

Document Jam

Document size, allowable

Document types, allowable

20, 32

113

Add Paper Indicator

Add Toner Indicator

AI Redial

96, 120

17, 26

9, 44

44, 95

Alarms

Authorized Reception

Authorized Reception List

Authorized Reception, on/off

Auto Receive Mode

Automatic Reduction

Automatic Reduction, on/off

Economy Transmission

Economy Transmission Time 74

Erasing a Memory File

Error Codes

Error Report

122

91 - 92, 122

Batch Transmission

Broadcasting

Buzzer

8, 32

Faxing, basic procedure

File List

Forwarding

93, 95

9, 46, 121

46, 95

9, 57

Buzzer Volume

Forwarding List

Forwarding Mark, on/off

Forwarding, on/off

Function Programs

Center Mark, on/off

Chain Dialing

Checkered Mark, on/off

Clear Copy Indicator

Clear Original Indicator

Clock

Closed Network

Command Information Line (CIL), on/off

115, 120

21, 113, 119

Grounding

Groups

Programming

Using a Group

Group Dial List

Communication Failure Report 91

Communication Result Display 60

Confidential File Indicator

Halftone

Confidential File Report, on/off71

Halftone Type Selection

Halftone, on/off

Handset

Confidential ID

28, 67

Confidential ID Override

Confidential Reception

Confidential Transmission

Contrast

Handset, Installation

Contrast, default setting

Copy Jam

Copy Mode: Multi-copy

Copy Paper

115

9, 53

ID Codes

Confidential ID

ID Code

28, 36, 67

Changing the size

Copy Paper Replacement

Correcting Mistakes

Dialing

100

ID Code, use with ID Transmission

ID Code, use with Polling Reception

3, 21, 25

Erasing a file from memory 54

ID Code, used with Secure Polling

Input

Wrong Function Number

ID Code, used with Stored ID Override

Counters

C-6

22, 70

ID Code, used with Transfer Request

Counters, listed on reports

Call Progress Signals (CPS)

CSI

Memory Lock ID

58, 67

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ID Transmission

Immediate Transmission

Indicators

25, 66

22, 25

96, 120

115, 120

21, 113, 119

21, 118 - 119

119

Confidential File Report

Forwarding

Forwarding mark

Halftone

Image sample on reports

Marker

Memory Lock

Memory Storage Report

Multi-sort Document Reception

Add Paper

Add Toner

Clear Copy

Clear Original

Confidential File

Line Fail

Power

Receive File

Installation

International dialing

13, 63

20, 76

Night Timer

Ordering Toner

Polling Clear Report

Polling Reserve Report

Polling Result Report

RDS (Remote Diagnostic System)

Keystroke Programs

9, 33

Reception Time

Restricted Access

Label Insertion

Specified Cassette Selection71

Substitute Reception 74

TCR (Transaction Confirmation Report)

Language Selection

Length Reduction

Lightning Protection

Line Fail Indicator

10 - 11

21, 118 - 119

Transmission Result Report 73

Operation Panel

Ordering Toner

Ordering Toner, on/off

Ozone

12 - 13

Maintenance for Users

Manual Receive Mode

Marker

103

Marker, on/off

Marker, replacement

Memory % Display

Memory Lock

Page Count

20, 76

88, 95

Page Retransmission

PBX, dialing from behind a

Personal Code List

Personal Codes

16, 48, 58,

67, 121

Memory Lock ID

Memory Lock, on/off

Memory Storage Report, on/off 73

Memory Transmission

Programming

Seen on TCR

Use with Label Insertion

20, 25

Multi-sort Document Reception

Use with Restricted Access 59

Use with Transmission 23

Polling

Canceling a Polling Operation

Continuous Polling Reception

9, 52

Multi-sort Document Reception, on/off

Multicopy Mode

9, 53

Night Timer

Night Timer, on/off

ID Code Programming

Polling Reception

Polling Standby Duration

Polling Transmission

Secured Polling

8, 43

On Hook Dial

On/Off Switches

Authorized Reception

29, 31

Stored ID Override (Polling Reception)

Automatic Width Reduction 74

Stored ID Override (Polling Transmission)

Center mark

Checkered mark

Polling Clear Report, on/off

Command Information Line (CIL)

Polling Reserve Report, on/off 73

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Polling Result Report, on/off

Power Indicator

Power Supply

Printing a file from memory

Program List

Programming

119

34, 95

Reception Time, on/off

Redialing

Reduction, automatic

Reduction, length

Replacing Copy Paper

Replacing the Marker

9, 17, 26

Authorized Reception

Confidential ID

CSI

Date and Time

Economy Transmission Time

Replacing the Toner Cassette 97

Reports

Authorized Reception List 44, 95

Communication Failure Report

Confidential File Report

Error Report

File List

Forwarding List

Group Dial List

Memory Storage Report, on/off

Forwarding

Function Programs

Group Dial

ID Code

Language Selection

Memory Lock ID

91 - 92, 122

93, 95

46, 95

Multi-sort Document Reception

Personal Code List

Polling Clear Report, on/off 73

Polling Reserve Report, on/off

Polling Result Report, on/off

88, 95

Night Timer

On/Off Switches

Personal Codes

Quick Dial

RTI

Program List

Quick Dial List

34, 95

76, 95

Speaker and Buzzer Volume 75

Specified Cassette Selection51

Specified Cassette Selection List

51, 95

Speed Dial List 79, 95

TCR (Transaction Confirmation Report)

92, 95

Speed Dial

Telephone Directory

Telephone Line Type

TTI

User Function Keys

User Parameters

Your Country Code

TCR, on/off

Transmission Result Report 91

Transmission Result Report, on/off

Your Machine’s Telephone Number

User Function List

User Parameter List

Resolution

56, 95

72, 94 - 95

Resolution, default setting

Restricted Access

Restricted Access, on/off

RTI

9, 59, 88

Quick Dial

Programming

Using a Quick Dial number 20, 32

Quick Dial Keys

Quick Dial List

22, 68

76, 95

Scanner Adjustment Knob (blue)

114

42, 68

RDS (Remote Diagnostic System)

121

Secure Transmission

Send Later

Sending a Fax

Shift Key

Speaker Volume

Specified Cassette Selection

RDS, on/off

Receive File Indicator

Reception

9, 51

Auto Receive (FAX) Mode 28

Confidential Reception

Manual (TEL) Mode

Mode Selection

Specified Cassette Selection List

51, 95

Substitute Reception

28, 52

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Specified Cassette Selection, on/off

User Function Keys

User Function List

User Maintenance Procedures 103

User Parameter List

User Parameters

17, 56

56, 95

Speed Dial

Programming

Using a Speed Dial number 20, 32

72, 94 - 95

Speed Dial List

Standby Mode

Substitute Reception

Substitute Reception, on/off

79, 95

2, 121

28, 52

Voice Request

Volume Control, Speaker & Buzzer

25, 31

TCR (Transaction Confirmation Report)

88, 92, 95

TCR, on/off

Well Log Transmission

Telephone Directory

Telephone Directory, programming

Telephone Line Type

Telephoning

70 - 71

Making a Telephone Call

Phoning and faxing on the same call

Receiving a call

Using AI Redial

Using On Hook Dial

Using the Handset

Tonal Signals

29, 31

Toner

Toner Cassette Replacement 97

Transfer Request

Transmission

8, 40

Basic Procedure

Broadcasting

Chain Dialing

Direct Fax Number Entry

Immediate

Immediate Transmission

Memory

Memory Transmission

Secure Transmission

Tonal Signals

Using AI Redial

Transmission Deadline (TRD) 24

Transmission mode, default setting

Transmission Result Report

Transmission Result Report, on/off

TTI

TTI On/Off

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CERTIFICATION LABEL

Certification Label

RICOH UNITECHNO CO., LTD

Complies with FDA radiation

performance standards, 21 CFR

Subchapter J.

713

TSURUGASONE YASHIO-SHI

SAITAMA-KEN JAPAN

MANUFACTURED:

PPC2100SL HS

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OFFICIAL NOTICE TO USERS

USA

FCC Requirements

1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a la bel that contains, among

other information, the FCC registration number and ringer equivalence number (REN) for this equipment. If requested,

this information must be provided to the telephone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be connected to the telepho ne line. Excessive REN’s

on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the

sum of the REN’s should not exceed five (5.0). Contact the telephone company to determine the

calling area.

maximum REN for the

4. If this equipment causes harm to the telephone network, the telephone company will notify you in advance that tempo -

rary discontinuance of service may be required. If advance notice is not practical, the tel ephone company will notify the

customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is

necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or proc edures that could affect the

operation of the equipment. If this happens, the telephone company will provide advance not ice in order for you to make

necessary modifications in order to maintain uninterrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indic ation), refer to the solving prob -

lems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT DEPT.

at 1-800-FASTFIX

for repair and warranty information. If it is causing harm to the telephone network, the tel ephone company may request

you to disconnect the equipment from the network until the problem is resolved.

8. This equipment cannot be used on telephone company-provided coin service. Connection to Party Line Service is sub -

ject to state tariffs.

WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS

TO EMERGENCY NUMBERS:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before han ging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings

CANADA

The Canadian Department of Communications label identifies certified equipment. This c ertification means that the equip -

ment meets certain telecommunications protective, operational, and safety requirements. The department does not guaran -

tee that the equipment will operate to the user’s satisfaction. Before installing this equi pment, users should ensure that it is

permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed

using an approved method of connection. In some cases, the company’s inside wiring associa ted with a single line individ -

ual service may be extended by means of a certified jack-plus-cord ensemble (telephone exten sion cord). The customer

should be aware that compliance with the above conditions may not prevent degradation of ser vice in some situations. Exist -

ing telecommunications company requirements do not permit their equipment to be connected to customer-provided jacks

except where specified by individual telecommunications company tariffs.

Repairs to certified equipment should be made by an authorized Canadian maintenance facili ty designated by the supplier.

Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications

company cause to request the user to disconnect the equipment. Users should ensure for their own protection that the elec -

trical ground connections of the power utility, telephone lines, and internal metallic wate r pipe system, if present, are con -

nected together. This precaution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the appropr iate electric instal -

lation authority, or electrician, as appropriate.

The standard connecting arrangement code for this equipment is CA11A or CB-1D.

The Load Number (LN) assigned to each terminal device denotes the percentage of the total l oad to be connected to a tele -

phone loop which is used by the device to prevent overloading. The termination on a loop may consist of any combination of

devices subject only to the requirement that the total of the load numbers of all the devices does not exceed 100.

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QUICK REFERENCE

FUNCTION LIST

NO.

FUNCTION

Confidential Transmission

NO.

FUNCTION

Functions 60 and above can only be used after a

password has been entered.

Transfer Request

System Set-up: Your Country Code, Your Fax

Terminal’s Telephone Number, Your Inter-city

Access Code, Next Transfer Station **, ID Code,

Confidential ID*, Memory Lock ID*, Secure ID, RTI,

TTI, CSI

Secured Polling Transmission

Free Polling Transmission

Polling Reception

Direct Fax Number Entry

Erasing Memory Files

Programming Personal Codes/Printing the

Personal Code List

Erasing Polling Reception Files

Erasing Polling Transmission Files

Printing the Contents of a Memory File

Printing the Contents of a Polling File

Programming Quick Dial/Printing the Quick Dial List

Programming Authorized Reception/Printing the

Authorized Reception List

Programming the Economy Transmission

Time/Programming the Night Timer

Programming Speed Dial/Printing the Speed Dial

List

Programming Forwarding/Printing the Forwarding

List*

Programming Groups/Printing the Group Dial List

Programming Specified Cassette Selection/Printing

the Specified Cassette Selection List***

Keystroke Programs and Function Programs:

Labeling and Erasing

Programming the Number for Multi-sort Document

Reception*

Programming User Function Keys/Printing the User

Function Key List

On/Off Switches

Printing the TCR

Programming the User Parameters/Printing the

User Parameter List

Printing the File List

Programming the Date and Time

Printing the Quick Dial List

Printing the Speed Dial List

Printing the Group Dial List

Printing the Program List

Printing the User Function List

Printing a Confidential Message*

Printing from Memory Lock*

Adjusting the Speaker and Buzzer Volume

Selecting the Language on the Display and Reports

Checking the Counters

*: Memory card or hard disk required

**: Group 4 kit required

***: At least one optional extra paper feed unit required

BASIC TRANSMISSION PROCEDURE

MEMORY TRANSMISSION

IMMEDIATE TRANSMISSION

Make sure that the machine is in standby mode.

Check that the Memory indicator is lit.

If it is not lit, press Memory.

Check that the Memory indicator is not lit.

If it is lit, press Memory.

Carefully place the document in the feeder.

Select the contrast and resolution (and halftone if necessary).

You may select one or more of the following options. To select an option, press the ↓ arrow on the scroll key, then

press one of the following combinations of keys.

Personal Code

Send Later

TRD

Page Count

Automatic Reduction

0, 1

0, 2

0, 3

0, 4

0, 7

TTI On/Off

0, 7, ↓

ID Transmission

Economy Transmission

Voice Request

0, 7, ↓↓

0, 7, ↓↓↓

0, 7, ↓↓↓↓

0, 8

Destination Check

Enter the telephone number in one of the following ways

Quick Dial

Speed Dial

Group Dial

Ten Key Pad

Handset

Quick Dial

Speed Dial

Ten Key Pad

Handset

On Hook Dial

Press Yes.

Press Start

Either:

Dial another number; go to step 6.

Press Start.

The machine stores your message in memory, then

sends it to each terminal in sequence.

The machine dials, then your message is fed,

scanned, and sent to the other terminal.

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FUNCTION LIST

NO.

FUNCTION

PAGE

37, 38

Confidential Transmission

Transfer Request

Secured Polling Transmission

Free Polling Transmission

Polling Reception

Direct Fax Number Entry

Erasing Memory Files

Erasing Polling Reception Files

Erasing Polling Transmission Files

Printing the Contents of a Memory File

Printing the Contents of a Polling File

Programming Quick Dial/Printing the Quick Dial List

Programming Speed Dial/Printing the Speed Dial List

Programming Groups/Printing the Group Dial List

Keystroke Programs and Function Programs: Labeling/Erasing

Programming User Function Keys/Printing the User Function Key

List

34, 35

Printing the TCR/On-screen Communication Result Display

Printing the File List

Printing the Quick Dial List

Printing the Speed Dial List

Printing the Group Dial List

60, 95

Printing the Program List

Printing the User Function List

Printing a Confidential Message

✬

Printing from Memory Lock

Functions 60 and above can only be used after a password has been entered.

System Set-up: Your Country Code, Your Fax Terminal’s Telephone

✬✬

Number, Your Inter-city Access Code, Next Transfer Station

, ID

64 to 70

✬

Code, Confidential ID , Memory Lock ID , RTI, TTI, CSI

Programming Personal Codes/Printing the Personal Code List

Programming Authorized Reception/Printing the Authorized

Reception List

88, 95

44, 95

Programming the Economy Transmission Time/Programming the

Night Timer

45, 74

46, 95

51, 95

✬

Programming Forwarding/Printing the Forwarding List

Programming Specified Cassette Selection/Printing the Specified

✬✬✬

Cassette Selection List

✬

Programming the Number for Multi-sort Document Reception

On/Off Switches

72, 95

Programming the User Parameters/Printing the User Parameter List

Programming the Date and Time

Adjusting the Speaker and Buzzer Volume

Selecting the Language on the Display and Reports

Checking the Counters

^✬: Memory card or hard disk required

^✬✬: Group 4 kit required

^✬✬✬: At least one optional extra paper feed unit required

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SUPPLIES

CAUTION: Ricoh shall not be responsible for any damage or expense that

may result from the use of parts other than recommended parts.

TONER CASSETTES

❐ TONER CASSETTE TYPE 30 is recommended for the best performance.

MARKER

❐ MARKER TYPE 30 is recommended for the best performance.

Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000

U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlington, VA 22209. 703-525-3234

Canadian Main Office: Ricoh Corporation (Canada) Ltd., 2245 St. Laurent Blvd., Ottawa, Onta rio K1G 4K3. 613-739-9900

Ricoh Company Ltd., 15-5, Minami-Aoyama 1-Chome, Minato-ku, Tokyo 107, Japan

Part No. H0824661D Printed in Japan

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