OPERATOR’S MANUAL
RICOH FAX 170 / 180
.......
Type I
RICOH FAX 180
.....
Type II RICOH FAX 170
Please read all of these instructions and keep this manual by your machine.
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SUPPLIES
Caution: Ricoh Shall not be responsible for any damage or expense that may
result from the use of parts other recommended parts.
Paper Roll
Paper Roll Type 30AS is recommended for the best performance.
Headquarters: Ricoh Corporation, 5 Dedrick Place, West Caldwell, NJ 07006. 201-882-2000
U.S. Government Marketing: Ricoh Corporation, 1700 N. Moore Street, Suite 1200, Arlingon, VA22209. 403-525-3234
Ricoh Business Machines Ltd.: 23/F., China Overseas Building, 139 Hennessy Road, WANCHAI, Hong Kong. 2862-2888
Ricoh Company., Ltd. 15-5, Minami-Aoyama 1-chome, Minatoku, Tokyo 107, Japan
Part No. H0688601B
Printed in China
ENG
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WARNING: This equipment has been tested and found to comply with the
limits for a Class B digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by
turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Notice about the Telephone Consumer Protection Act (Valid in the USA only)
Attention Please!
The Telephone Consumer Protection Act of 1991 among other things makes it
unlawful for any person to send any message via a telephone fax machine
unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machine or
such business, other entity, or individual. This information is transmitted with
your document by the TTI (Transmit Terminal Identification) feature.
In order for you to meet the requirement, your machine must be programmed
by following the instructions in the accompanying Operation Manual. In
particular, please refer to the "Getting Started" and/or "Programming" sections.
Also refer to the TTI (Transmit Terminal Identification) programming procedure
to enter the business identification and telephone number of the terminal or
business. Do not forget to set the date and time.
Thank you.
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NOTICE TO USERS (New Zealand)
Equipment connected to the interface port shall be certified to meet the
requirements of Reg. 18 of the New Zealand wiring Regulations 1976.
Telepermitted equipment may only be connected to the interface port.
The operation of this equipment on the same line as telephones or other
equipment with audible warning devices or automatic ring detectors will give
rise to bell tinkle or noise and may cause false tripping of the ring detector.
Should such problems occur, the user is not to contact Telecom Faults
Service.
Immediately disconnect the equipment should it ever suffer physical damage
which results in their internal parts becoming accessible in normal use.
Arrange for its disposal or have it repaired before it is reconnected.
Should it necessary to move the equipment, it is necessary to disconnect the
Telecom network connection before disconnecting the Power lead or any
separate earth lead. Similarly, when reconnecting the equipment it is
necessary to connect the power lead or earth lead before connecting the
telecom Network.
Not all standard telephones will respond to incoming ringing when connected
to the extension socket.
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IMPORTANT SAFETY INSTRUCTIONS
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol
cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult an authorized sales person or
your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries
in which the 2-wire, non-grounded type plug is used)
10. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
11. If an extension cord is used with this product. Make sure that the total of ampere ratings of
the products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15
amperes.
12. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refer all servicing to qualified service
personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often required extensive work
by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.
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Table of Contents
MANUAL OVERVIEW
MANUAL CONVENTIONS
Key Names
4
5
5
5
6
Displays
Symbols
GENERAL PRECAUTIONS
POWER AND GROUNDING
Power Supply
7
7
7
8
8
9
9
9
Grounding
COLD WEATHER POWER-UP
THUNDERSTORMS
PAPER PRECAUTIONS
OPERATING PRECAUTIONS
GENERAL
GUIDE TO COMPONENTS
1. OPERATION PANEL
Type I Model (USA)
(ASIA)
Type II Model
2. FRONT VIEW
3. REAR VIEW
10
10
10
10
12
12
INSTALLING THE MACHINE
LOCATION
INSTALLATION
Installation Procedure
SOME ITEMS MUST BE PROGRAMMED FIRST
Overview
13
13
14
16
16
17
18
18
19
20
21
Setting the Date and Time
Setting Your Machine’s Identification
RTI (Identification Display)
TTI (Page Header)
CSI (Telephone number display)
Tone Dial or Pulse Dial?
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When You Change to Daylight Saving Time
Cutting Paper
21
22
22
23
23
24
25
25
25
26
26
27
27
28
29
29
30
31
31
31
32
33
34
34
34
Switching the Automatic Cutter On
Out Line or Extension Telephone System?
Setting The Access Number
Cutting the Leading Edge of The Paper
STORING OFTEN USED NUMBERS
Three Convenient Ways to Dial
Quick Dial and Speed Dial
Groups (Type I Only)
Programming Quick Dials
Programming a New Quick Dial
Editing a Quick Dial
Erasing a Quick Dial
Programming Speed Dials
Programming a New Speed Dial
Editing a Speed Dial
Erasing a Speed Dial
Programming Groups (Type I Only)
Programming a Group
Editing Group Dial
Erasing Group Dials
Programming the Group Key
OTHER ITEMS TO PROGRAM AT YOUR LEISURE
Storing and Dialing Part of a Number
BASIC OPERATION
SENDING IMMEDIATELY VS. SCANNING QUICKLY
Sending Quickly
35
35
35
36
37
38
38
39
39
40
40
41
41
42
43
44
44
45
46
Scanning Quickly (Type I Only)
Sending Quickly(Immediate Transmission)
Scanning Quickly (Memory Transmission, Type I Only)
Sending to More Than One Location (Broadcasting)
Canceling a Memory Transmission
Printing The Stored Messages
If You Make a Mistake
Possible Problems
Sending a Page With Very Fine Detail
Resolution
Selecting The Halftone Type
Home Position Setting Adjustments
Dialing with the Telephone Directory
Other Features for Transmission
Sending at a Specific Time
Printing the Page Number (Immediate Transmission Only)
Sending Your Identification at the Top of Your Message
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Changing Transmission Mode (Type I Only)
Converting Immediate Transmission to Memory Transmission
Memory Transmission as Your First Choice
REDIALING
Automatic Redialing
Using the Redial Key
RECEIVING FAX MESSAGES
Choosing the Reception Mode & How to Receive
Overview
46
46
46
47
47
48
49
49
49
49
49
Giving Priority to Autoselect Mode
Setting the Auto Ring Count
Connecting the Telephone Answering Machine (TAM) to Your Fax. 50
Giving Priority to Fax Messages (Fax Mode)
Giving Priority to Phone Calls (Manual Receive Mode)
Receiving
50
50
51
51
51
52
52
52
52
53
Auto Select Mode
FAX Mode
Tel Mode
When You Connect the Telephone Answering Machine
If the caller is another fax machine:
If the caller is a telephone caller:
Receiving Fax Messages When There Is a Problem (Type I Only)
Over view
53
53
55
55
55
56
56
56
57
57
57
57
Switching Substitute Reception On or Off
CHANGING RECEPTION MODE
Switching Reception Mode Switch Over On/off
Using Reception Mode Switchover
MAKING TELEPHONE CALLS
Making a Telephone Call
Using On Hook Dial
Using the Handset
Using the Redial key
Answering the Telephone
To Talk Before Sending a Fax (On Hook Dial)
ADVANCED FEATURES
TRANSMISSION
58
58
58
58
59
60
60
60
61
Storing an Often Used Document (Type I Only)
Overview
Storing an Auto Document
Using a Program
Printing the Contents of an Auto Document
Erasing a Program
Printing a List of Auto Documents
Tonal Signals
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Operating the Tone Key
ECM (Error Correction Mode) and Page Retransmission (Type I Only)
Protection Against Wrong Connections
Preventing Transfer to a Wrong Connection
Preventing a Wrong Connection (ID Transmission)
RECEPTION
61
62
63
63
64
65
65
65
65
66
66
67
67
68
68
70
70
71
72
73
73
74
74
75
76
76
76
76
Rejecting Messages from Certain Senders
Closed Network Reception
Rejection of Messages from Unidentified Senders
Authorized Reception
Overview
Switching Authorized Reception On/Off
Selecting Whether to Exclude or Include Senders
Programming the Authorized Senders
Editing the Authorized Senders
Forwarding (Type I Only)
Overview
Programming the Forwarding Feature
Editing the Forwarding Feature
Switching Forwarding On/Off
Selecting Which Message to Forward
Switching Local Printing On/Off
Enabling and Disabling the Forwarding Mark
Wild Cards
OTHER
Calling to Request a Message (Polling)
Overview
Storing the IDCode
Leaving Documents to Be Picked up by Others (Polling Transmission) 77
Free Polling
Secured Polling
Stored ID Override
Printing the Contents of Stored Polling Messages (Type I Only)
Canceling Polling Transmission Files
Type I Models
77
77
78
78
79
79
79
79
80
80
80
81
82
82
83
83
83
84
Type II Models
Options for Polling Transmission
Picking up Messages Stored Elsewhere (Polling Reception)
Procedure
Stored ID Override Option
Canceling Polling Reception
Options for Polling Reception
Saving Paper
RDS (Remote Diagnostic System)
Overview
Switching RDS On/ Off
AI Short Protocol
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Copying
84
REPORTS
AUTOMATICALLY PRINTED REPORTS
SWITCHING REPORTS ON/OFF
PRINTING A SAMPLE OF DATA ON THE REPORTS
REPORT FORMATS
85
86
87
88
89
REPORTS YOU CAN PRINT OUT YOURSELF
MAINTAINING YOUR MACHINE
DAILY CARE
Procedure
REPLACING PAPER
Procedure
91
91
93
93
93
PAPER CYCLING
SOLVING PROBLEMS
DOCUMENT JAMS
COPY JAMS
COMMUNICATION PROBLEMS
OPERATING DIFFICULTIES
DISPLAYED ERROR MESSAGES
ERROR CODES
94
95
96
96
97
98
TECHNICAL REFERENCE
ENTERING TELEPHONE NUMBERS
ENTERING NAMES AND LABELS
ON/ OFF SWITCHES AND USER PARAMETERS
On /Off Switches
User Parameter Settings
COUNTERS
DOING TWO THINGS AT ONCE (Dual Access) (Type I Only)
DOCUMENT TYPE
LIMITS ON THE USE OF STORED TELEPHONE NUMBERS
SPECIFICATIONS
100
100
101
101
102
106
106
107
109
110
111
GLOSSARY
INDEX
FUNCTION LIST
Type I Models
Type II Models
Quick Reference Card
OFFICIAL NOTICE TO USERS
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INTRODUCTION
Thank you for purchasing this product. This compact machine is ideal for small
businesses and home office users. It is very easy to operate. You will soon
become accustomed to its features and will be able to enjoy years of service from
it.
WHAT DOES A FAX MACHINE DO?
A fax machine scans your document and converts it into a series of black and white dots (the
number of dots there are across and down the page depends on the resolution that you selected;
refer to the specifications section of this manual for details). This series of dots is transformed into
an electrical signal and sent out over the telephone line to the destination fax machine.
The receiving fax machine reconstructs your letter from the incoming signal and prints it.
If you are worried about whether the message arrived at the destination, you can check a report
called the TCR(Transaction Confirmation Report). When you print this report, you can see the
result of the most recent fax communications made by your machine.
You can use your fax machine to send and receive many types of documents, even photographs.
SOME OF THE THINGS THAT THIS MACHINE CAN DO
This machine has many features. Here are samples of what the machine can do.
Calling To Request a Message
Authorized Reception
See page 76
Forwarding (TYPE I Only)
See page 66
Storing an Often Used Document (TYPE I Only)
See page 58
See page 70
1
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FACSIMILE FEATURES AVAILABILITY TABLE
This table shows whether a feature is available or not on your machine. Make
sure which model you are using: Type I or Type II.
: Possible
: Impossible
Feature
Page
36
37
38
41
41
41
26
29
31
45
44
46
Type I
Type II
Sending Quickly (Immediate Transmission)
Scanning Quickly (Memory Transmission)
Sending to More Than One Location (Broadcasting)
Contrast Adjustment
Auto
Auto
Resolution Adjustment
Halftone
Quick Dial
Speed Dial
Group Dial
Printing the Page Number (Page Count)
Sending at a Specific Time (Send Later)
Sending Your Identification at the Top of Your
Message (TTI Print)
Telephone Directory
Automatic Redialing
Redial Key
Auto Select Mode
Telephone Mode (Manual Receive Mode)
FAX Mode
Connecting the External Telephone Answering
Machine
43
47
48
49
50
50
50
Receiving a Fax message When There Is a
Problem (Substitute Reception)
Using the Handset
Using On Hook Dial
Leaving Documents to Be Picked Up by Others
(Polling Transmission)
53
57
56
77
Picking Up messages Stored Elsewhere (Polling
Reception)
80
Storing An Often Used Document (Auto Document)
Forwarding
Authorized Reception
Wild Cards
Copying
One Touch Change Over
Preventing Transfer to a Wrong Connection
Preventing a Wrong Connection
Blocking Wrong Connection Reception
58
70
66
75
84
55
63
64
65
2
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FACSIMILE FEATURES AVAILABILITY TABLE
FEATURE
Rejection of Messages from Unidentified Senders
ECM & Page Retransmission
RDS
Page
65
62
Type I
Type II
83
AI Short Protocol
84
Storing And Dialing Part Of A Number (Chain
Dialing)
34
Counters
106
106
21
Doing Two Things at Once (Dual Access)
Daylight Saving Time (U.S Only)
Date and Time
17
Selecting Tone Dial or Pulse Dial (Telephone Line
Type)
21
Tonal Signal
Extension System
61
23
RTI, TTI and CSI
18,19,
20
Paper Save mode
82
Automatic Cutter
22
Cutting the Leading Edge of the Paper
On/ Off Switches
User Parameter Settings
TCR (Transmission Confirmation Report)
Transmission Result Report
Error Report
24
101
102
85
85
85
Communication Result Report
Communication Failure Report
File Reserve Report
Power Failure Report
Polling Clear Report
File List
85
85
85
86
86
89
Quick Dial List
89
Speed Dial List
89
Group Dial List
89
Program List
90
Authorized Reception List
Fowarding List
90
90
User Parameter List
90
3
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MANUAL OVERVIEW
Your facsimile machine is equipped with a wide range of labor-saving and cost
-saving features. This manual contains instructions on how to operate and take
care of your machine. Please keep it near the machine at all times.
Note that the external appearance of the machine in some illustrations may differ
slightly from the actual machine.
The manual consists of the following sections.
❐ How to Use This Manual - This is the section that you are now reading. It
contains an overview of the manual and the conventions used by the authors.
❐ General Precautions - This section lists precautions that you should keep in
mind when operating the machine. Read this section before you begin to use
your machine.
❐ Guide to Components - This contains a diagram that shows where the main
components and operation panel of your machine are situated.
❐ Installation-The best place to install your machine is described here. Please
also refer to it when you plan to move the machine to another location. It also
explains the things you have to do before you can send your fax message and
lists important features that will make faxing more convenient.
❐ Basic Operation - This section describes the features and settings that would
normally be used daily.
❐ Advanced Features - This section explains how to take advantage of the
special features of your fax machine.
❐ Reports - This section explains the reports that the machine generates in the
case of error codes or paper jams, refer to this section. (Many routine problems
do not need to be solved by an experienced technician).
❐ Maintaining Your Machine- This section shows you what to do when
consumable supplies run out.
❐ Solving Problems- For example if your machine cannot communicate or there
is a paper jam. Refer to this section. (Many routine problems do not need to be
solved by an experienced technician.)
❐ Technical Reference-Inputting characters, specifications, User Switches and
other technical informaion.
❐ Quick Reference Guide - This indicates how to use this machine at a glance.
NOTE: This manual is for both Type I and Type II Models. Some parts of this man-
ual are divided according to these models. Check which model you are us-
ing.
4
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MANUAL CONVENTIONS
Key Names
On the operation panel, there are four buttons (
).They
show the directions up, down, left and right. These are the scroll
keys. They are often used in the operating procedures to gain
access to various features. For example, if you see "Press the
key" in the manual, you are being asked to press the right-pointing
arrow of the scroll button. On this machine, the key also acts as
the No key, the key is used as the Yes key.
Displays
Messages seen on the display are shown in a larger box, usually on the right
hand side of the page, directly opposite the step that brought it up on the display.
After following a step in a procedure, check the display to see if it corresponds to
the one in the manual. This may help you to check whether you are following the
procedure correctly. The following examples show three common types of display.
Example A: The keys that can be
pressed are shown in the top right. In
this example, you can press the Yes or
Start key.
Example B: The choices of settings for a
feature are shown on the screen. The
current setting is TT . If you press the
key, the setting will be changed to PD.
Example C: The
in the right corner
of the display indicates that you can in-
put letters using the Quick Dial keys,
and numbers using the ten keypad on
the operation panel.
5
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MANUAL CONVENTIONS
Most procedures start from standby mode as shown in the display. The Type I
model has two types of standby display and the Type II model has one type of
display. The percentage number shows how much memory spacing is remaining.
indicates that the machine is in Memory Transmission mode. If you
start a procedure and do not enter anything at the operation panel for more than 1
minute, the machine returns to standby mode. You can select different time spans
after which the machine automatically returns to standby mode. If you want to
change this, contact your service representative.
TYPE I Models
❐ Immediate Transmission mode
❐ Memory Transmission mode
TYPE II Models
Symbols
The text contains two symbols that highlight important points or direct you
towards other parts of the manual that are related to the feature currently being
described.
Indicates a hint (for example a page number where related information can
be found).
Indicates that you can switch the current feature on or off using Function 62
or Function 63. Some features must be switched on before they will work.
6
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GENERAL PRECAUTIONS
WARNING : Do not attempt any maintenance or troubleshooting other than
that mentioned in this manual.
POWER AND GROUNDING
Pay attention to the following :
Power Supply
1. Power requirements:
North America: 115 V, 60Hz
Saudi Arabia: 115 V, 60Hz or
220-240Vac, 50/60 Hz
Other areas: 220-240Vac, 50/60 Hz
2. Insert the power plug securely into the wall
socket.
3. Make sure that the wall outlet is near the
machine and readily accessible.
4. Do not connect other equipment to the same
socket.
5. Do not step on or set anything on the power
cord.
6. Do not connect other equipment to the same
extension cord.
7. Be sure that the power cord is not in a position
where it would trip someone.
Grounding
Ground the machine and the lightning protection circuit in accordance with
regulations. Do not ground to gas or water pipes, or to a telephone ground plug.
Proper grounding is to the ground terminal of the power outlet. Be sure that the
ground terminal of the power outlet is properly grounded.
The lightning protection circuit for the machine requires the machine to be
properly grounded. If proper grounding is provided, about 90% of lightning
damage can be prevented. For safety, be sure to connect the machine to a
three-prong grounded outlet.
7
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COLD WEATHER POWER-UP
Avoid raising the room temperature abruptly when it
is below 14°C [57°F], or condensation may form
inside the machine.
1. Raise the room temparature to 20°C [68°F] at
less than 10°C [18°F] per hour.
2. Wait for 30 to 60 minutes.
3. Connect the power cord.
NOTE: Do not use the machine near a humidifier.
THUNDERSTORMS
With proper grounding, about 90% of lightning damage
can be prevented. However, if possible, during severe
electric storms disconnect the power cord and
telephone line cord.
NOTE:
All fax messages stored in the memory are erased if
power cord is disconnected.
Precautions When Installing and Using the Handset
❐ Never install telephone wiring during a lightning storm.
❐ Never install the telephone jack in wet locations
❐ Never touch uninsulated telephone wires or terminals unless the telephone line
has been disconnected at the network interface.
❐ Use caution when installing or modifying telephone lines.
❐ Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
❐ Do not use the telephone to report a gas leak in the vicinity of leak.
8
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PAPER PRECAUTIONS
The following list of precautions tells you how to store and handle your printer
paper.
Unused paper
❐ Store in a dry, cool, dark place.
❐ Do not store under uneven pressure.
Copies
❐ Store in a dry, cool, dark place.
❐ Do not use adhesives or writing materials containing alcohol or other organic
solvents.
❐ Avoid contact with films or adhesive tapes containing plasticizers.
❐ Avoid contact with diazo photosensitive paper.
❐ When a copy gets wet, dry it by wiping it gently with a soft cloth or tissue.
❐ Do not scratch or rub it with hard materials.
❐ Do not copy with a mercury lamp diazo copier.
❐ Make a photocopy if the information is to be kept for a long time.
❐ Do not store copies in vinyl file folders.
OPERATING PRECAUTIONS
❐ While the machine is in operation, unplug the power cord.
❐ Keep corrosive liquids, such as acid, off the machine.
❐ Do not touch copy paper if your fingers are wet and oily; fingerprints may
appear on the copy.
❐ Do not let paper clips, staples or other small metal objects fall into the machine.
❐ Do not place beverages on or near the machine, they may spill on or into it .
GENERAL
❐ Since some parts of the machine are supplied with high voltage, make sure
that you do not attempt any repairs or attempt to access any part of the
machine except those described in this manual.
❐ Do not modify or replace parts other than those mentioned in this manual.
❐ After unplugging the power cord, always wait for more than three seconds
before plugging it back in.
❐ Paper Cutter is located in the paper exit area.
Paper Cutter is a sharp moving part and is considered hazardous.
CAUTION (115vac areas Only)
This symbol is intended to alert the user to the presence of
important operating and maintenance(servicing). instructions in the
literature accompanying the machine.
This symbol is attached to some components to alert the user not to
touch them, because they may be hazardous.
9
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GUIDE TO COMPONENTS
1. OPERATION PANEL
Type I Model (USA)
10
9
1
7
2
01
06
02
07
03
08
04
09
05
10
6
5
4
8
3
(ASIA)
10
9
1
7
2
01
06
02
07
03
04
09
05
10
08
6
3
8
5
4
Type II Model
12
11
7
1
2
01
06
02
07
03
08
04
09
05
10
6
3
5
8
4
10
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GUIDE TO COMPONENTS
1
Reception Mode Key
Auto Select Indicator
Manual Receive
Indicator
Press this to select the reception mode.
Lights when you are in Auto Select Mode.
Lights when you are in Telephone mode.
Detail Indicator
Fine Indicator
Resolution Key
Lights when you are in Detail mode.
Lights when you are in Fine mode.
Press this key to select resolution.
Halftone Key/ Halftone Press the key under the indicator to use Halftone Mode, the
Indicator
Check Display
Indicator
Yes Key ( )
No Key ( )
Arrow Keys
indicator lights when you are in Halftone Mode.
Lights or blinks when there is a problem with the machine; look
at the display to determine the nature of the problem.
Use to answer questions on the display.
2
3
Use to answer questions on the display.
When the arrow keys( and )are shown on the display, use
these keys to access the options, items or functions shown by
the arrow. Also use it to move the cursor when programming or
editing a displayed item.
Function Key
Press to use one of the numbered functions.
4
5
Quick Dial Key
Speed Dial Key/ Tel
Directory Key
Each of these can be programmed with a telephone number.
Press this to dial using a Speed Dial or the Tel Directory feature.
Pause/Redial Key
Press this if you need to insert a pause when dialing. Also,
press this to redial.
On Hook Dial Key
Clear Key
Ten Keypad
Stop Key
Press this to dial without picking up the handset.
Use this as a backspace key during programming.
Use this as a telephone keypad, or to enter a Speed Dial code.
Press this to stop the machine and return it to standby mode.
Press this to start fax communications.
6
7
8
Start Key
Press this to copy a document in the feeder(Type I Only).
9
Receive File Indicator
(Type I Only)
Lights when incoming messages are received into memory.
10
11
12
Line Select Key (Type
I Only)
Copy Key (Type II
Only)
Communicating
Indicator (Type II Only)
Press this to change to Memory Transmission.
Press this to copy the document now in the feeder.
Lights when a fax message is being transmitted or received.
11
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GUIDE TO COMPONENTS
2. FRONT VIEW
Document Table
Handset
Copy Tray
Operation Panel
Document Guide
3. REAR VIEW
Telephone
Company’s Jack
Transparent
Strip
LINE TEL2 TEL1
Speaker
Volume Control
Telephone Handset Jacks
12
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INSTALLING THE MACHINE
LOCATION
For the best possible performance, install your machine in a place which satisfies
the following conditions.
❐ Not exposed to direct sunlight
❐ Well ventilated (air turnover at least three times per
hour).
8" (20cm)
❐ Level
❐ Not subject to vibration
❐ Away from other electronic equipment, to avoid
4" (10cm)
4" (10cm)
interference
❐ Away from areas containing corrosive gas.
❐ Dust-free
❐ Condensation-free
❐ Temperature 17 to 28°C[63 to 82 °F]
❐ Humidity 40 to 70%RH (do not install near a
humidifier)
❐ Away from heaters and air conditioners, to avoid
sudden changes of temperature
❐ Within 2m (2.2 yards) of a three-pin grounded power outlet
❐ With the clearance as shown on the right
NOTE: If you wish to receive legal size messages or copy the legal size docu-
ments, you must allow 8" (20cm) clearance at the back of the machine.
INSTALLATION
CAUTION:Do not plug it in until everything is connected properly.
When moving the machine, first disconnect the telephone line, then the power
cord.
NOTE : Before doing the installation procedure, check the contents of the box . In
some models, some of the accessories have already been installed.
❐ Fax Machine
❐ Paper Roll
❐ Document Table
❐ Copy tray
❐ Operation Manual
❐ Handset
❐ Telephone Cord
❐ Quick Dial Sheet
❐ Modular Cord
❐ Paper Guide
❐ Paper Holder Rod
13
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INSTALLING THE MACHINE
[A]
Installation Procedure
1 Attach the accessories to the main machine.
1-1) Copy Tray [A]
1-2) Document Table [B]
[D]
1-3) Quick Dial Sheet [C]
[B]
[C]
1-4) Telephone Cord [D]
NOTE: Make sure the transparent
strip that prevents paper curling is
above the copy tray.
2. Install a thermal paper roll.
2-1) Lift the catch to unlock the
printer cover. Then, hold the
paper guides and open the
cover.
[E]
2-2) Unpack the thermal paper.
2-3) Set the paper guides [E] at each
end to match the paper size.
The paper roll must be set in
the center.
2-4) Install the rod into the paper roll
as shown, then set the roll into
the machine (hold the roll in a
direction so that it rolls away
from you when pulled upwards.)
NOTE: Make sure the ends of rod fit
into the paper guides there is no
slack paper inside the machine.
2-5) Pull out the leading edge and
insert it between the roller and
the cover until you can see the
leading edge of the paper.
A4
8
1
/
NOTE:
❐ Make sure the transparent strip that
prevents paper curling is above the copy tray.
❐ Make sure the paper edges are aligned
with the marks printed by the roller.
14
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INSTALLING THE MACHINE
2-6) Close the printer paper cover
until it audibly locks into place.
3. Connect up the machine.
3-1) Plug in the power cord.
3-2) Connect the telephone line.
3-3) Connect the telephone
handset [F] to the telephone
Jack.
3-4) Connect an external telephone
it you wish.
3-5) Press the Start key to tear off
the excess paper.
Power Source:
North America: 115 Vac, 60 Hz
Saudi Arabia: 115 Vac, 60Hz or 220-240 Vac 50/60 Hz
Other Areas: 220-240 Vac, 50/60 Hz
Telephone Company’s Jack
[F]
LINE TEL2 TEL1
Telephone
[G]
4. Adjust the speaker volume using the dial [G] at the back of the machine.
15
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SOME ITEMS MUST BE PROGRAMMED FIRST
Overview
After you have installed your new machine and connected it to the telephone line
for the first time, the machine will ask you to program the following items. If you do
not program them, you can not start any operation.
❐ Date and Time: see page 17.
❐ Telephone Line Type: see page 21.
❐ RTI: see page 18.
❐ TTI: see page 19.
❐ CSI: see page 20.
You should set up your machine’s clock and identification. In fact, for faxes sent to
and from, or within the United States, the United States Federal Communications
Comission (FCC) states that the fax message must contain header information
that identifies the sender (or the sender’s organization), and the date and time
that the fax was sent.
In addition, you also have to make sure that the fax machine’s dialing circuits are
set up correctly. There are two settings: Pulse Dial and Tone Dial. If you select the
wrong setting, your machine will not be able to dial the fax number. If you are not
sure which setting to use, contact your telephone company. To change this
setting, see the following section of the manual.
Make sure that attached handset’s dialing circuit is set up correctly (there is
probably a switch on the side of the handset).
Also, it is better to program the following features before you start to send fax
messages.
❐ Day Light Saving Time (US Only): see page 21.
❐ Paper Cutting Setting: see page 22.
❐ Storing Often Used Numbers: see page 25.
❐ Cutting Leading Edge setting: see page 24.
❐ Outline Access System: see page 23.
16
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SOME ITEMS MUST BE PROGRAMMED FIRST
Setting the Date and Time
Your fax machine has an internal clock. It controls the following features:
❐ The time display on the operation panel while the machine is idle.
❐ Operation of time-delay features like Send Later.
❐ The date and time that is printed out at the other end on pages received from
your machine. Program the correct date and time when you install the machine.
❐ In areas where the supply is 220 Vac, the order of steps is a little bit different
from the following. You must change the date first, then the month and year.
1. Press the Function key and
6,2,2,2,2,8,1 using the ten keypad. Then
press the Yes key.
Example: Change to August 24, 1995 at
2: 30PM.
2. Adjust the month.
❐ Press the # key to advance a
month.
❐ Press the key to go back a
month.
❐ Press the key to move the cursor
and accept the setting.
3. Type in the date, year and time using
the keypad.
NOTE: The day of the week will be set
automatically.
Example : Press 2,4,9,5,1,1,3,0,# using
the ten keypad
Press ing the# key changes between AM and PM
4. When the display is correct, press the Yes key, then press the Function key
to finish.
Cross- references:
Send Later: see page 45
The times in this manual are shown AM/PM Format. This format is used in models
where the supply is 115 Vac. In other areas, the 24-hour clock format is used. 24
hour equivalents are listed below.
00 Midnight (12am) 06
12
13
14
15
16
17
18
19
20
21
22
23
6 am
7 am
8 am
9 am
10 am
11 am
Noon (12 pm)
1 pm
2 pm
3 pm
4 pm
6 pm
7 pm
8 pm
9 pm
10 pm
11 pm
01
02
03
04
05
07
08
09
10
11
1 am
2 am
3 am
4 am
5 am
5 pm
17
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SOME ITEMS MUST BE PROGRAMMED FIRST
Setting Your Machine’s Identification
There are three labels with which to identify yourself to the operator at the other
end. These labels are called the RTI, the TTI and the CSI.
❐ RTI (Remote Terminal Identification)and CSI (Called Subscriber Identification):
These appear at the other end in the display on the operation panel during
communication, and on reports after communication.
❐ TTI(Transmit Terminal Identification): This is printed at the other end at the top
of each page received from your machine.
You can see the RTI, TTI and CSI of the other party during communication (see
the following diagram) and on reports printed by the machine later.
Some machines may reject your transmitted fax messages if you have not
stored the RTI or CSI in advance.
NOTE You can switch the TTI off for a particular transmission if you do not wish
it to be printed on your pages at the other end. See page 46.
RTI (Identification Display)
Your RTI appears on the other party’s operation panel during communication if the
other machine was made by the same manufacturer as yours. The RTI can have
up to 20 characters (numbers and letters can be used, along with some symbols).
Program something easy to recognize, such as your name, company name or
department name within the company.
1. Press the Function key and then
6,2,2,2,2,6,1 using the ten keypad,
then press the Yes key.
18
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SOME ITEMS MUST BE PROGRAMMED FIRST
2 Press the key until the screen is as
shown opposite.
3. Press the Yes key.
4. Input the RTI that you will be using.
Example: XYZ COMPANY
NOTE: This name cannot be more than
20 characters long.
Inputting and editing are explained on page
100.
5. Press the Yes key to store your setting.
If you are still in the RTI setting, press
the Yes key again.
6. Either :
❐ Select another feature : Go to step 2.
❐ Finish : Press the Function key.
TTI (Page Header)
Your TTI is printed ay the other end at the top of each page received from your
machine. The TTI can have up to 32 characters (numbers and letters can be
used, along with some symbols). Program something easy to recognize, such as
your name, company name or department name within the company.
1. Either
❐ If you have just entered the RTI in
the previous procedure, press the
Yes key.
❐ Press the Function key and
6,2,2,2,2,6,1 using the ten keypad,
then press the Yes key. Press the
key until the screen is as shown
above, then press the Yes key.
2. If you have already entered an RTI, the
TTI will be copy of this name.
❐ If this TTI is correct: Press the No
key then go to step 5.
❐ Otherwise : Press the Yes key.
19
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SOME ITEMS MUST BE PROGRAMMED FIRST
3. Input the TTI that you will be using or
edit the TTI that is already there.
Example: XYZ CO. HEAD OFFICE
NOTE: This cannot be more than 32
characters long.
Inputting and editing are explained on page
100.
4. Press the Yes key to store your setting. If you are still in the TTI setting, press
the Yes key again.
5. Either:
❐ Enter the CSI next: Go to step 1 in the CSI Programming procedure.
❐ Finish : Press the Function key.
CSI (Telephone number display)
Your CSI appears on the other party’s operation panel during communication
instead of your RTI, if the other party’s machine is another manufacturer’s
product. The CSI can have up to 20 characters (only numbers and spaces can be
used). Enter your fax machine’s telephone number, because some features of
your machine may not work if the CSI is not the same as the telephone number.
1. Either:
❐ If you have just entered the TTI in
the previous procedure, press the
Yes key.
❐ Press the Function key and
6,2,2,2,2,6,1 using the ten keypad,
then press Yes key. Press the
key until the screen is as shown
above, then press the Yes key.
2. Press the Yes key.
3. Input your telephone number using the
ten keypad.
Example: 4712319266
NOTE: This cannot be not more than
20 characters long.
❐ You may wish to input a "+" sign, a common prac-
tice in Europe to signify your international dial ac-
cess code. Press the Quick Dial Key 09 until the
"+" appears at the cursor.
Inputting and editing are explained on page
100.
4. Press the Yes key to store your setting.
5. Finish : Press the Function key.
20
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SOME ITEMS MUST BE PROGRAMMED FIRST
Tone Dial or Pulse Dial?
If the setting of this feature is incorrect you will not be able to dial using the
machine’s keypad or automatic dials.
There are two basic types of telephone company exchange:
❐ Exchanges using Tone Dialing (also known as DTMF, TT or sometimes PB)
❐ Exchanges using Pulse Dialing (also known as PD or DP)
The telephone line type setting in your fax machine must match the type of
exchange that you are connected to. If you are not sure what type your local
exchange is, ask your telephone company.
Change the setting for the fax machine using Function 62.
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad, then
press the Yes key.
2. Press the Yes key. In the opposite dis-
play, TT is currently selected.
3. Change the setting by using the and
the keys.
4. Press the Yes key to store your setting,
then press the Function key to finish.
When You Change to Daylight Saving Time
Whenever local custom requires advancing the clock or setting the clock back,
use this feature. You can easily move the clock forwards when daylight saving
time begins, and back when it ends.
❐ When you install the machine for the first time, take care that the setting is
correct before you set the date and time.
1. Press the Function key and
6,2,2,2,2,6,2, using the ten keypad, then
press the Yes key.
2. Press the key until the screen is as
shown opposite.
21
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SOME ITEMS MUST BE PROGRAMMED FIRST
3. Press the Yes key.
4. Use the and keys to switch this fea-
ture on or off.
5. Press the Yes key to store your setting,
then press the Function key.
Cutting Paper
This machine has two paper cutting settings.
❐ Manual Paper Cutting
❐ Automatic Paper Cutting
You must select whether or not the machine should cut the paper automatically
after printing.
NOTE: When you are in manual paper cutting mode, after receiving or copying,
make sure that your machine is in standby mode and no document is in
the feeder, then press the Start key to cut the paper.
Switching the Automatic Cutter On
If you wish to use Automatic Cutting, you must switch the Automatic cutter on. Do
the following procedure.
1. Press the Function key and the
6,2,2,2,2,6,2 using the ten keypad, then
press the Yes key.
2. Press the key until the display is as
shown opposite.
3. Press the Yes key.
4. Change the setting by using the and
the keys.
5. Press the Yes key to store your setting,
then press the Function key to finish.
22
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SOME ITEMS MUST BE PROGRAMMED FIRST
Out Line or Extension Telephone System?
You can select an extension line or out line using the PABX Access System.
Out line: You get an outside line without doing anything.
Inside line: You get an outside line by dialing the access number before the
telephone numbers.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the Yes key. Press the key
once or press the key until the set-
tings for Switch 13 are displayed.
3. Change the settings of digit 0.
4. If you wish to change the setting, press
Digit 0
0: Outline
1: Inside line
0 using the ten keypad.
5. Press the Yes key, then press the Func-
tion key.
NOTE: With On-hook Dial or when using the handset this feature has no effect.
Setting The Access Number
If you select inside line, you have to program the number which preceeds the
telephone number.
1. Press the Function key and
6,2,2,2,2,6,1 using the ten keypad, then
press the Yes key.
2. Press the key until the display is as
shown opposite.
3. Press the Yes key.
4. Enter the access number.
Example: 0, press 0 using the ten key-
pad
5. Press the Yes key to store your setting,
then press the Function key to finish.
23
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SOME ITEMS MUST BE PROGRAMMED FIRST
Cutting the Leading Edge of The Paper
In situations where the machine is not copying or receiving messages very often,
the edge of the paper roll may curl. If this feature is on, the machine will
automatically cut off the curled part before receiving or copying.
The machine will cut the leading edge of the paper if a message is not received or
a copy made for more than 24 hours. If you wish to change this period, contact
your service representative.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print the user parameter list,
press the key then press the Yes key.
2. Press the Yes key. Press the key until
the settings for switch 13 are displayed.
3. Change the setting of digit 7.
Digit 7
0: The curled edge is not cut automatically.
1: The curled edge is cut automatically
4. If you wish to change the setting, press
7 using the ten keypad.
5. Press the Yes key, then press the Func-
tion key.
24
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STORING OFTEN USED NUMBERS
Three Convenient Ways to Dial
Instead of dialing the full number on the fax machine’s keypad, you can use
Speed Dial, Quick Dial or Group Dial.
These features allow you to store telephone numbers in your machine’s memory.
(A stored number will remain in the memory, and you can use it as many times as
you wish without having to reprogram it ).
Then, when you need to dial a number, just call it up (for example, by pressing the
required Quick Dial Key).
Group Dial is available on Type I models only.
Quick Dial and Speed Dial
Quick Dial and Speed Dial are very useful for dialing numbers that you often call,
especially if these numbers are very long (like international numbers).
These features make your machine much easier to use. However, first you have
to program the telephone numbers that you need into the Quick Dial keys and
Speed Dial codes in your machine.
After programming your Quick Dials and Speed Dials, you can dial a telephone
number with very few keystrokes.
❐ For Quick Dial, just press the appropriate Quick Dial key then press the Start
key.
❐ For Speed Dial, press the key on the operation panel labeled "Speed Dial",
enter a two-digit Speed Dial code, then press the Start key.
You can store up to 10 Quick Dial keys and 50 Speed Dial codes in a Type I
model, 10 Quick Dial keys and 20 Speed Dial codes in a Type II model.
When you store a Quick Dial or a Speed Dial, you can also store the name of the
other party as a quick reference (this name will be displayed on the operation
panel before you press the Start key, so you can check whether you have
selected the correct number).
For the Quick Dial keys, you can also attach adhesive labels to the Quick Dial
plate.
25
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STORING OFTEN USED NUMBERS
Groups (Type I Only)
If you frequently send the same message at the same time to more than one
place, program these telephone numbers into a group. Then you can send the
message to all the addresses in that group with just a few keystrokes.
You can also program a name for that group (for example, "Branch Offices"),
which will be displayed before you press the Start key. This helps you to check
whether you selected the correct group.
You can store up to 3 groups in this machine.
Groups can be used with the following features.
❐ Sending to More Than One Location (Broadcasting): see page 38.
❐ Polling Reception : see page 80.
CAUTION:
There are limits on the number of addresses that can be dialed with each of
these features. Do not store more numbers in the group than the capacity of
the feature that you plan to use it with. These limits are:
Broadcasting :10 addresses
Polling Reception : 10 addresses
Programming Quick Dials
This machine has 10 Quick Dial keys (01 to 10), each of which can be
programmed as one of the following : a Quick Dial key, a Group or an Auto
Document program. The page number in the following table shows the location of
the programming procedure.
1
2
Quick Dial
Group
A fax or telephone number.
A set of fax numbers that you
often wish to send the same
fax to at the same time.
A page that you often send,
such as a map.
Page 26
Page 31
3
Auto Document
Page 28
26
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STORING OFTEN USED NUMBERS
Programming a New Quick Dial
1. Press the Function key and 3,1 using
the ten keypad, then press the Yes key.
❐ At this time you can print a Quick Dial List if you
press the key, then press the Start key.
2. Press the Quick Dial key that you wish
to program, then press the Yes key.
Example : Quick Dial 01
❐ If a message such as "USED AS AUTO DOCU-
MENT"appears briefly it, this key is already in use.
Try another key or erase it using function 31. Or,
❐ Iefnateter laeplahboenl:eGnoumtobsetreips 5displayed, press the No
key.
3. Input the telephone number using the
ten keypad. Example : Press
3,8,4,1,0,3,7,2,2,7
❐ If you make mistake : Press the Clear key to delete
a digit, or the No key to delete the whole number.
If your machine is behind a PBX, include the access code and a pause before the telephone number.
For an international number, place a pause after the country code. To input a pause, press the Pause
key.
4. Press the Yes key.
5. To enter a label for this Quick Dial :
Press the Yes key.
❐ If you do not want to program a label, press the No
key and go to step 8.
6. Enter the label
Example : NEW YORK OFFICE
Inputting and editing : see page 100.
7. Press the Yes key. If the display is not
as opposite, press the Yes key again.
8. Either:
❐ Program another : Go to step 2
❐ Print list of Quick Dial numbers : Press the key.
❐ Finish : Press the Function key
Editing a Quick Dial
1. Press the Function key and 3,1, at the
ten keypad, then press the Yes key.
❐ At this time you can print a Quick Dial List if you
press the key, then press the Start key.
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STORING OFTEN USED NUMBERS
2. Press the Quick Dial key that you wish
to edit. Example : Quick Dial 01
❐ If the wrong number is displayed, use the and
the keys to scroll through the Quick Dial keys on
the screen.
3. Press the Yes key.
4. Edit the number.
❐ Use the and keys to move the cursor and use
Clear key to delete characters at the cursor.
5. Press theYes key.
6. Either:
❐ Change the label: Edit the existing
labels then press the Yes key.
❐ Keep the label as it is : Press the
No key, then go to step 9.
7. Edit the label.
Example: NEW YORK BRANCH
8. Press the Yes key. If the display is not
as opposite, press the Yes key again.
9 Either:
❐ Edit another: Go to step 2.
❐ Print a list of Quick Dial Numbers. Press the key.
❐ Finish : Press the Function key.
Erasing a Quick Dial
1. Press the Function key and 3,1 using
the ten keypad, then press the Yes key.
❐ At this time, you can print a Quick Dial List if you
press the key, then press the Start key.
2. Press the Quick Dial Key that you wish
to erase. Example : Quick Dial 01.
❐ If the wrong number is displayed, use the the
and the keys to scroll through the Quick Dial
Keys on the screen.
3. Press the Yes key.
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STORING OFTEN USED NUMBERS
4. Erase the number: Press the No key
and then press the Yes key
5. Either:
❐ Program another: Go to step 2.
❐ Print a list of Quick Dial numbers: Press the key.
❐ Finish : Press the Function key.
Programming Speed Dials
Using this feature, you can store telephone numbers as Speed Dial Codes. Type I
has 50 Speed Dial Codes (00 to 49) and Type II has 20 Speed Dial Codes (00 to
19). You can also store a label with each telephone number for use with the
Telephone Directory.
Telephone Directory
This makes using Speed Dial Codes easier.
When you program a Speed Dial Code, you can program a name and a
telephone number. Then, instead of having to refer to the latest Speed Dial
Code list when you want to dial that number, you can type in the first letter of
the name, and scroll through the list of names that begin with that letter until
you find the right one.
Programming a New Speed Dial
1. Press the Function key and 3,2 using
the ten keypad, then press the Yes key.
❐ At this time you can print Speed Dial List if you
press the key, then press the Start key.
2. Input the Speed Dial Code that you
wish to program (Type I:00 to 49, Type
II: 00 to 19) using the ten keypad. Then
press the Yes key.
Example : Speed Dial Code 01, Press
the speed dial key then 0,1 using the ten
keypad.
❐ If a telephone number is displayed, press the No
key and then press the Yes key.
3. Enter the telephone number using the
ten keypad.
Example : Press 3,8,4,1,7,0,3,2,2,7
If your machine is behind a PBX, include the access code and a pause before the telephone number.
For an international number, place a pause after the country code. To input a pause, press the Pause
key.
4. Press the Yes key.
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STORING OFTEN USED NUMBERS
5. To enter a label for this Quick DIal :
Press the Yes key.
❐ If you do not wish to program a label: Press the No
key.
6. Enter the label for this Speed Dial
Example : WASHINGTON OFFICE.
Inputting and editing : see page 100.
7. Press the Yes key. If the display is not
as opposite, press the Yes key again.
8. Either:
❐ Program another : Go to step 2.
❐ Print a list of Speed Dial number: Press the key.
❐ Finish : Press Function key.
Editing a Speed Dial
1. Press the Function key and 3,2 using
the ten keypad, then press the Yes key.
❐ At this time you can print a Speed Dial List if you
press the key, then press the Start key.
2. Input the Speed Dial code that you
wish to edit. Example Quick Dial 01
❐ If the wrong number is displayed, use the and
keys to scroll through the Speed Dial keys on the
screen.
3. Press the Yes key.
4. Edit the number.
❐ Use the and keys to move the cursor and use
Clear key to delete character at the cursor, the No
key to delete whole digit and the ten keypad to en-
ter the digits.
5. Press the Yes key.
6. Either:
❐ Change the label and edit the exist-
ing labels: Press the Yes key.
❐ Keep the label as it is : Press the
No key, then go to step10.
7. Edit the label.
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STORING OFTEN USED NUMBERS
8. When you have entered the new label:
Press the Yes key. If the display is not
as opposite, press the Yes key again.
9. Either:
❐ Edit another: Go to step 2.
❐ Print a list of Speed Dial Numbers: Press the key.
❐ Finish : Press the Function key.
Erasing a Speed Dial
1. Press the Function key and 3,2 using
the ten keypad, then press the Yes key.
❐ At this time, you can print a Speed Dial List if you
press the key, then press the Start key.
2. Input the Speed Dial Code that you
wish to erase. Example: Speed Dial 01
❐ If the wrong number is displayed, use the and
keys to scroll through the Speed Dial keys on the
screen.
3.Press the Yes key .
4. Erase the number: Press the No key
and then press the Yes key.
5 Either:
❐ Program another: Go to step 2.
❐ Print a list of Speed Dial Numbers: Press the key.
❐ Finish : Press the Function key.
Programming Groups (Type I Only)
Groups allow you to combine some numbers into one group, for easy sequential
transmission to all the numbers in that group. These numbers can be selected
from those already stored in Quick Dial keys or Speed Dial codes, or you can
select other numbers by entering them using the ten keypad.
You can also store a label with each group. This label will be displayed when you
select the Group.
NOTE: Up to 10 numbers can be stored in a group.
Programming a Group
1. Press the Function Key and 3,3 using
the ten keypad, then press the Yes key.
❐ At this time, you can print a Group Dial List, if you
press the key, then press the Start key.
2. Enter the group number using the ten
key pad, then press the Yes key.
❐ There are 3 groups, from 1 to 3.
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STORING OFTEN USED NUMBERS
3. Press the Yes key.
4. Press the Quick Dial key you wish to
program the Group Dial in, then press
the Yes key.
5. Either:
❐ If you wish program a label: Press
the Yes key.
❐ If you do not wish to program a la-
bel: Press the No Key, then go to
step 8.
6. Enter a label for this Group using the
Quick Dial keys. Example: EUROPE
BRANCH
Inputting and editing : see page 100
7. Press the Yes key. If the display is not
as opposite, press the Yes key again.
8. Enter a number that you wish to store in
this group. For example:
❐ Quick Dial 08 : Press the Quick
Dial 08 key.
❐ Speed Dial 10: Press the Speed
Dial key and 1,0 using the ten key-
pad.
❐ Full number: Input it using the key-
pad on the operation panel.
9 Press the Yes key.
10.Either:
❐ Input another number: Go to step 8.
❐ Print a list of Group Dial Numbers: Press the key.
❐ Finish storing numbers in this group: Press the No key and the Function
key.
Editing Group Dial
1. Press the Function Key and 3,3 using
the ten keypad, then press the Yes key.
❐ At this time, you can print a Group Dial list be
pressing the key then press the Start key.
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STORING OFTEN USED NUMBERS
2. Enter the group station number which
you wish to edit using the ten key pad,
then press the Yes key.
3. Either:
❐ Change the Quick Dial key where
the group is stored: Press the Yes
key. Then press the new Quick
Dial key. Press the Yes key to ac-
cept.
❐ Keep the same the Quick Dial key:
Press the No key.
4. Either:
❐ Change the Group label: Press the
Yes key. Edit the label using the
Quick Dial keys, then press the
Yes key to accept the new label.
❐ Keep the same label: Press the No
key.
5. Either:
❐ Add a new number to the group: Enter it using the ten keypad, then press
the Yes key.
❐ Erase a number from this group: Enter it using the ten keypad then press
the Yes key again to confirm the deletion.
❐ Finish: Press the Yes key.
Erasing Group Dials
1. Press the Function Key and 3,3 using
the ten keypad, then press the Yes key.
❐ At this time, you can print a group dial list by press-
ing the key then press the Start key.
2. Enter the group station number which
you wish to edit using the ten key pad,
then press the Yes key.
❐ There are 3 groups, from 01 to 03.
3. Press the No key.
4. Press the No key.
5. Press the Yes key.
6. Either:
❐ Erase the another number:go to step 2.
❐ Finish: press the Function key.
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Programming the Group Key
You can program 3 groups. However, there is no room in Quick Dial keys, this
group key is helpful. You have to program the 10 of the Quick Dial key as the
group dial key.
1. Press the Function key and 3,1 using
the ten keypad, then press the Yes key.
2. Press the Quick Dial 10.
3. Press the Yes key.
4. Press the Yes key.
NOTE: How to transmit using the Group key, see page 39.
OTHER ITEMS TO PROGRAM AT YOUR LEISURE
Storing and Dialing Part of a Number
This feature is called Chain Dialing. This feature allows you to compose a
telephone number from various parts, some of which may be stored as Quick Dial
Keys or Speed Dial Codes, and some of which may be input using the keypad.
For example, you can program commonly used area or country codes into Speed
Dial Codes or Quick Dial keys. The maximum number of digits is 240 including
pauses.
This feature is convenient if:
❐ You often communicate with many terminals for which the area code, or the
international code is the same.
❐ You often make international calls.
For example, if you often call Tokyo, Japan, program 011813 (overseas to
Tokyo to the USA) as Quick Dial key 01. This will save work at the operation
panel when dialing a Tokyo number.
❐ Your PBX requires an ID code before the destination number.
For example, if your ID is 1234567, and the destination is stored in Quick Dial
key 01, enter 1234567 using the ten keypad, press the Pause key, then press
the Quick Dial key 01.
NOTE: Do not store any labels with the Quick Dials and Speed Dials that you
are using with Chain Dialing.
Cross-reference
Quick Dial and speed dial:See page 28 and 29.
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BASIC OPERATION
SENDING IMMEDIATELY VS. SCANNING QUICKLY
Sending Quickly
This is known as Immediate Transmission. It is convenient when:
❐ You wish to send a message immediately.
❐ You wish to check quickly whether you have successfully connected with the
other party.
❐ Your machine’s memory is becoming full.
The machine dials immediately after you press the Start key (or at a specified
later time, if you used a time delay feature like Send Later). The message is
scanned and transmitted page by page without being stored in memory.
Scanning Quickly (Type I Only)
This is called Memory Transmission : It is convenient because:
❐ Fax messages can be scanned much more quickly (you can take your
document away from the fax machine without waiting for the transmission to be
be completed).
❐ While your fax message is being sent, another user can operate the machine
(people will not have to wait by the fax machine a long time).
❐ You can send the same message to more than one place in the same
operation.
After you press the Start key, the machine doesn’t dial until all the pages of your
fax message have been stored in the memory. The default mode of this machine
is Immediate Transmission, so the procedures described in this manual will be
based on the assumption that you are using Immediate Transmission.
Cross-references
Send Later:see page 44
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Sending Quickly(Immediate Transmission)
For Type II models, you can skip step 1 and 2 because the machine is always in
Immediate Transmission mode. The advantages and disavantages of Immediate
Transmission and Memory Transmission are discussed on pages 35.
1. Make sure that the machine is in
standby mode.
2. If the display does not look like above,
then press the Line Select Key.
3. Follow both steps in any order
❐ You can dial in any of these ways:
a) Ten Keypad
b) Quick Dial
c) Speed Dial
d) Handset
❐ Carefully place your fax message
face down into the document
feeder.
Selecting Resolution: See page 41.
Options for Sending a Message : See page 44.
Bad
Good
❐ The Pages must be placed in the feeder with the
❐ fFiresetdpathgeepaatgthees binotstoomthaotf tthhee tsotapcekd.ge goes in first.
❐ Do not feed in more than 10 pages.
❐ Do not use unsuitable types of originals (see page
❐ 1A0d8ju).st the document guides to fit the width of the
❐ pDaogneost. use pages of different sizes.
4. Press the Start key.
5. The machine dials and the line to the other party is connected. While it is
dialing, the number that you dialed is displayed (or if you used Quick Dial or
Speed Dial, the Quick Dial or Speed Dial Label stored for that number is
displayed). After transmission the machine will return to standby mode.
36
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Scanning Quickly (Memory Transmission, Type I Only)
1. Make sure that the machine is in
standby mode.
❐ The display on the operation panel must
be as shown on the right.
2. If the display does not look like above,
then press the Line Select key.
3. Follow both steps in any order.
❐ Dial in one of the following ways:
a) Ten Keypad
b) Quick Dial
c) Speed Dial
d) Handset*
*:Only if the telephone handset is installed.
If your machine is behind a PBX, dial the access code, then a pause, then the telephone numbers.
For international numbers, press the Pause key after entering the country code.
❐ Carefully place your fax message
face down into the auto document
feeder.
Selecting Contrast and Resolution: See page 41.
Options for Sending a Message : See page 44.
Bad
Good
❐ The Pages must be placed down in the feeder with
❐ tFheeefdirsthtepapgaegeast tihnesobothttaotmthoef ttohpe estdagcek.goes in first.
❐ Do not feed in more than 10 pages.
❐ Do not use unsuitable type of original (see page
❐ 1A0d8ju).st the document guides to fit the width of the
❐ pDaogneost. use pages of different sizes.
4. Press the Start key.
❐ The machine will scan the document and dial.
File Number
37
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
5. The machine dials, and the line to the
other party is connected.
NOTE: Watch the display. The identification of the other party will
appear. If you have dialed the wrong number, as soon as possible
press the Stop key before you are connected.
6. After sending the message, the machine
hangs up automatically.
Sending to More Than One Location (Broadcasting)
When you are in Memory Transmission, you can send the same message to
many destinations (maximum 10 destinations). After dialing the first destination
(step 3 in the above operation), dial another destination number. After dialing all
destinations, press the Start key.
Canceling a Memory Transmission
If you would like to cancel a transmission after scanning or if your machine‘s
memory is becoming full, please follow this procedure. This is also useful when
you need space for an important job.
1. Press the Function key and 2,1 using
the ten keypad, then press the Yes key.
❐ To print a list of files: Press the key then press
the Start key.
2. Either:
❐ If you do not know the file number:
Scroll through the file numbers with
the key until the required file ap-
pears.
❐ If you know the file number: Input it
directly:
Example: File No.013, press 0,1,3.
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
3. Press the Yes key.
4. Either :
❐ Erase the file: Press the Yes key.
❐ Keep the file: Press the No key.
5. Either:
❐ Erase another file: Press the Yes key and go to step 2.
❐ Finish: Press the Function key.
NOTE: When there are no apropriate files, "
" is displayed.
Printing The Stored Messages
1. Press the Function key and 5,1 using
ten keypad, then press the Yes key.
❐ To print list of files press key, then press the Start
key.
2. Either:
❐ Scroll through the files on the display: Press the key until the required file
appears. Then press the Yes key.
❐ If you know the file number, input it directly: Enter the file number, then
press the Yes key.
3. Press the Start key.
Transmission Using The Group Key
1. Either:
❐ Place a document into the feeder.
❐ Press the Quick Dial 10 (Group
Key). Then, enter the group num-
ber.
2. Press the Start key.
If You Make a Mistake
If you make a mistake when inputting a name or number, either :
❐ Press the No key to erase the entire name or number and start again.
❐ Press the Clear key to erase the last letter or digit that you entered.
If you enter the wrong function number,
❐ Press the Function key to return to standby mode and start again.
If you dialed the wrong number, either:
❐ Press the No key.
❐ If scanning has already begun, press the Stop key.
❐ If you already programmed the number into the machine by pressing the Yes
key, remove the document from the feeder and start again.
39
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Possible Problems
You want to take out the document:
Open the operation panel and take out the document.
CAUTION: Do not pull out the document without opening the operation panel
or you will damage the machine.
NOTE: If the document will
not come out, push forward
the two green levers.
After you have removed the
document, replace the levers
and close the panel
You want to send more than 10 pages:
While the last page is being fed in, place more pages (up to 10) in the feeder.
You make a mistake while dialing:
If you have already pressed the Start key, press the Stop key immediately.
If you haven’t pressed the Start key yet, either:
❐ Press the No key: The entire number is deleted. Enter a new number.
❐ Press the Clear key: Only the last digit is deleted.
You find a mistake after scanning (Memory Transmission):
Use Function 21 to clear the memory file. (see page 38)
The Check Display indicator is blinking:
An error has been detected. Follow the instructions on the display. For more
information about error displays see page 97.
Sending a Page With Very Fine Detail
You may wish to send many different types of fax messages. Some of these may
be difficult to reproduce at the other end. However, your machine has two settings
(Resolution and Halftone) that you can adjust to help you transmit your document
with the best possible quality. In this model, contrast is adjusted automatically.
If you are not sure whether your settings are suitable, make a copy of the
document using these settings. The printout shows how the fax message will
look when it is printed at the other end.
❐ If your fax message has more than one page, you can select different settings for each page. For
example, if you wish to use a different resolution just for page 2, change the resolution setting while page
1 is being scanned. Then, while page 2 is being scanned, you can return the resolution setting to the
❐ oIfryigoinuatlryseatntidngs.end a message in fine mode and the receiver does not have this feature, then the message
will be printed in detail mode at the other end.
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Resolution
If your document contains fine print or detailed diagrams, use a higher resolution
setting.
Standard: Suitable for most typewritten documents. When the Detail and Fine
indicators are not lit, this mode is selected.
Detail: Use for documents with small print or fine details. When the Detail
indicator is lit, this mode is selected.
Fine: Use this for high quality reproduction. When the Fine indicator is lit, this
mode is selected.
Halftone:If your document contains a photograph or diagrams with complex
shading pattern or grays, switch Halftone Mode on to achieve optimum image
quality. This mode is selected when the Halftone indicator is lit. If it is not lit, press
the Halftone key.
Selecting The Halftone Type
This model has two types of Halftone, the Dither Process and the higher quality
Error Diffusion Process. To change the currently used Halftone type, perform the
following procedure.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List
if you press the key, them press the Start key.
2. Press the Yes key, then press the and
the keys until the settings for Switch
10 are shown.
❐ The setting on the display is the current
setting.
3. To change the setting of digit 7, press 7
using the ten keypad.
Digit 7
0: STD MODE- The machine will use the
higher quality Error Diffusion Process.
1: SPD MODE- The machine will use the
Basic Halftone Process
4. Finish : Press the Yes key then the Function key.
Halftone Mode slows down the transmission speed and may increase your
communication costs, especially if you use the Error Diffusion process. Higher
resolutions also do this. This is because these settings create larger amounts of
data to be sent. Messages are transmitted faster if you use the standard
resolution setting, and keep Halftone off.
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Home Position Setting Adjustments
For resolution and halftone, you can select whether the settings return to the
home position at the end of transmission (in a new machine, they do). Also, you
can change the settings of the home position. If you need other adjustments,
contact a service representative. The procedure is as follows (see page 102 if you
need more information about the User Parameter Settings adjustment procedure).
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List if
you press the key.
2. Press the Yes key. The settings for
Switch 00 are now displayed on the bot-
tom line of the display. If you wish to
change to Switch 01, press the key un-
til the settings for Switch 01 are dis-
played.
❐ The settings that you may need to change are
those for Switch 00 and 01. The functions of these
are as follows.
SWITCH 00
Digit
* indicates the factory settings.
Purpose
Resolution Digit 5 Digit 4 Setting
Digit 5
1
1
Digit 4 Setting
4
5
0
0
0
1
Standard *
Detail
0
1
Fine
Do not use
Transmission mode (Type I Only)
0: Memory Transmission
1: Immediate Tranmission *
6
7
Halftone On/Off home postion
0: Off *
1: On
SWITCH 01
Digit
Purpose
If you change any of the resolution, transmission mode or halftone
settings before making a transmission, then:
0: The setting(s) will not return to the home position after the
transmission or making copies.
7
1:The setting(s) will return to the home position after the transmission
or making copies.*
3. If you wish to change one of the set-
tings, press the key on the ten keypad
that corresponds to the digit that you
wish to change. For example press 7 to
change digit 7 of the switch.
4. Finish: Press the Yes key, then press the Function key.
42
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Dialing with the Telephone Directory
This can be done for any number that you have stored as a Speed Dial code with
a label programmed for it.
Example: You wish to Dial "XYZ CO. LONDON"
1. Make sure that the machine is in
standby mode.
2. Carefully place your fax message into
the auto document feeder.
3. Press the Speed Dial/Tel Directory Key.
NOTE: On Type II models, you will see
"0-1" in the upper right corner of
the display
4. Press the appropriate Quick Dial key for
the Speed dial label.
Quick
Dial
Letter
Quick Dial
Letter
Quick Dial
Letter
Quick Dial
Letter
01
05
ABC
MNO
02
06
DEF
PQR
03
07
GHI
STU
04
08
JKL
VWXYZ
5. If the label you want does not appear,
scroll through the labels using the and
keys until you find it.
6. Press the Yes key to dial the number you want.
7. Either:
❐ Dial more numbers. (Broadcasting:Type I only)
❐ Press the Start key.
Cross-references
Speed Dial : page 29.
43
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Other Features for Transmission
When you make a routine transmission, you can use a few optional features.
Press the key to access them.
Sending at a Specific Time
Using this feature, you can instruct the machine to delay transmission of your
message until a later time which you specify. This allows you to take advantage of
off-peak telephone line charges without having to be by the machine at the time.
CAUTION (Type I Only):
If your machine’s memory is full, you will have to keep the message in the
document feeder. This means that nobody can use the document feeder
unless they remove your document. This would automatically cancel the Send
Later Operation.
1. Press the key until "
is displayed.
"
2. Press the Yes key.
3. Example: Send at 11:30 PM
Press 1,1,3,0,# using the ten keypad.
❐ To change AM to PM or the other way around,
Press the # key.
4. Press Yes key
❐ The send later time cannot be more than 24 hours
in the future.
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SENDING IMMEDIATELY VS. SCANNING QUICKLY
Printing the Page Number (Immediate Transmission Only)
When your fax message is printed at the other end, page numbers will be printed
on the top of each page. Using the Page Number feature, you can select the
format in which the page numbers are printed.
If you do not use Page Number:
Page numbers will be printed only as a sequence (for example P1,P2,P3). This
makes it difficult for the other party to tell at a glance whether any pages are
missing (for example, due to a double feed in your machine’s document feeder).
If you use Page Number:
Page numbers will be printed in batch-numbering format (for example P1/3, P2/3,
and P3/3 for a three-page message). This makes it easy for the other party to see
how many pages you sent and if any are missing. However, you have to input the
number of pages using the keypad before sending them.
NOTE: ❐ On Type I models, when you use Memory Transmission, Page number
is automatically switched on and the number of pages is automatically
counted.
1. Press the key until "
is displayed.
"
2. Press the Yes key.
3. Enter the total number of pages you
wish to send Example : 10 pages.
Press 1,0 using the ten keypad.
4. Press the Yes key.
45
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Changing Transmission Mode (Type I Only)
Sending Your Identification at the Top of Your Message
Normally, the TTI programmed in your machine is printed at the top of each of the
pages you transmit when they are received at the other end. The top of the image
will be overprinted if there is no margin at the top of the transmitted page.
NOTE: If you switch TTI off, the image received at the other end will be unmarked.
1. Press the key until "
is displayed.
"
2. Press the Yes key.
3. Press the and the keys until the dis-
played setting is correct.
4. Press the Yes key.
Cross-reference
TTI: see page 19
Changing Transmission Mode (Type I Only)
Converting Immediate Transmission to Memory Transmission
If there is a message still waiting in the document feeder, you can convert it into
memory file. Press the Line Select key to make sure that the machine is in
Memory Transmission mode, then press the Start key. The document will be
scanned and stored into memory, leaving the document feeder free for others to
use.
Memory Transmission as Your First Choice
The default mode of your machine is Immediate Transmission. If you wish, you
can change this home position to Memory Transmission.
The procedure is as follows. If you need more information about the User
Parameter settings adjustment procedure, see page 102.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List, if
you press the key, then press the Yes key.
46
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REDIALING
2. Press the Yes key. The settings for
switch 0 are now shown in the display.
The setting that you need to change is
that for digit 6.
3. If you wish to change the setting, press
6 using the ten keypad.
Digit6
0: Memory Transmission
1: Immediate Transmission
4. Finish: Press the Yes key, then press
the Function key.
REDIALING
If a message was not transmitted successfully, that does not mean that you have
to enter the telephone number again. In many cases, the machine will redial the
destination automatically.
Automatic Redialing
The machine will automatically redial the other party if any of the following
conditions occurred.
❐ The other party’s line was busy.
❐ There was no reply from the other party.
❐ The message was rejected by the machine at the other end because of ex-
cessive errors (in this case, redialing will only take place if Memory Trans-
mission was used).
Redialing is done 4 times at 5 minute intervals (for Memory Transmission) or 2
twices at 5 minute intervals (for Immediate Transmission). The number of redials
and the redial intervals may be adjusted by a service technician.
❐ During redialing, the number being
dialed is displayed as shown on
the right.
❐ If redialing fails for an Immediate
Transmission, the display shown
opposite. You can convert this com-
munication to a Memory Transmis-
sion to free up the machine for
other users. Press the Line Select
key then press the Yes key.
47
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REDIALING
Using the Redial Key
The machine remembers the last 10 (last one in a Type II Model) number that you
have input. If you have to redial the numbers, either:
❐ Type I Models: Just press the Redial key until the number or name of the party
you wish to redial is displayed, then press the Start key.
❐ Type II Models: Just press the Redial key, then press the Start key.
This feature has the following uses:
❐ If the machine is waiting to redial the other party, you do not have to wait for the
redialing interval to expire. Press the Redial key until the required telephone
number or name is displayed, then press the Start key.
❐ If you wish to send another message to the same address that you sent one to
recently, you don’t have to dial the full number again if it is still in the Redial
memory. Place the message in the feeder, then press the Start key.
❐ Press the Redial key until the required telephone number or name is
displayed, then press Start key.
NOTE: ❐ Using Redial, you cannot retry a failed Memory Transmission.
However, you can redial the telephone number, as explained in the
previous pages (Type I Only).
❐ Redial key employs the AI Short Protocol feature.
1. Follow both steps in any order.
❐ Press the Pause/Redial key until
the required number appears in the
display, then press the Yes key
twice.
❐ Carefully place your fax message
into the auto document feeder
2. Either:
❐ Select another number. (Type I Only: Broadcasting)
❐ Start the transmission : Press the Start key.
48
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RECEIVING FAX MESSAGES
Choosing the Reception Mode & How to Receive
Overview
There are three ways to set up your machine to receive fax messages;
❐ Auto Select Mode
❐ Manual Receive Mode
❐ FAX Mode
Giving Priority to Autoselect Mode
This mode is selected when the Auto Select indicator is lit. If it is not lit, press the
Reception mode Key under the indicator until it is lit.
❐ It will start ringing to allow you to answer the call. If you do not answer within a
certain time, the machine will connect the caller to the fax machine.
Setting the Auto Ring Count
When the machine detects an incoming call, it will ring to attract your attention.
While the machine is ringing you have a chance to answer the call, after ringing
stops, the fax machine takes the line and you are no longer able to answer the
call yourself. The Auto Ring Count is the number of ringings that the machine will
ring.
1. Press the Function key and
6,2,2,2,2,6,1 using the ten keypad, then
press the Yes key.
2. Press the key until the opposite dis-
play appears.
3. Press the Yes key. The factory setting
will appear. If you wish to change it,
press the No key to delete it.
4. Enter the number of rings (Auto Ring
Time).
5. Press the Yes key, then the Function key.
49
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RECEIVING FAX MESSAGES
Connecting the Telephone Answering Machine (TAM) to Your Fax.
When you are in Auto Select Mode, you can connect a Telephone Answering
Machine (TAM).
❐ This mode is useful if you have a telephone answering machine connected to
the "TEL" jack on your machine.
❐ TAM mode ensures that your answering machine has the chance to respond to
incoming telephone calls. If the call happens to be a fax message, the
message will be given to the fax machine automatically.
❐ In the TAM Mode,the Auto Ring count must be set to one ring more than the
number of rings that your answering machine waits before it takes the call. To
check this number, have a friend call and do not answer the phone. Count the
number of rings that you hear before the answering machine takes the call.
Giving Priority to Fax Messages (Fax Mode)
This mode is selected when the Auto Select indicator and Manual Receive
indicators are not lit. If one of the reception mode indicators are lit, press the
Reception Mode key under the indicators until the both lights go out. Your
machine will treat each incoming call as if it comes from a fax machine.
❐ You do not have to be by the machine, as long as you have kept the power on.
Use this setting if you have connected the machine to a special line used only
for fax messages.
Giving Priority to Phone Calls (Manual Receive Mode)
This mode is selected when the Manual Receive indicator is lit. If it is not lit ,
press the Reception Mode key. This setting is useful if you wish to use your fax
machine’s handset to answer telephone calls coming in on the same line as fax
messages.
❐ Your machine will not answer incoming calls automatically.
❐ You must answer every incoming call yourself and decide whether the
incoming call is from a fax machine or from a telephone caller.
50
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RECEIVING FAX MESSAGES
Receiving
Auto Select Mode
1. The machine start ringing.
2. You have two options:
❐ Pick up the handset. If a person is at the other end, you can can continue a
normal conversation. However, if it is a fax machine, press the Start key
then replace the handset to receive the message.
❐ Do nothing. The machine keep ringing. After a number of rings (the auto
ring time) the machine will begin to receive a message. You can change the
number of rings (the auto ring time) - see page 49.
FAX Mode
The machine
rings once.
Connecting
1
2
1. The telephone rings once.
2. The machine automatically starts to receive a fax message.
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RECEIVING FAX MESSAGES
Tel Mode
1. The machine rings continuously until you answer the call. Pick up the handset.
2. Either:
❐ If you hear a voice on the other end, speak in reply.
❐ If you hear a tone every few seconds, the other end is a fax terminal (also,
if you don’t hear anything, the other end may be an older machine that
doesn’t send identification signals). Press the Start key to receive the fax
message.
3. If the person at the other end wishes to send you a fax message, remove any
documents, that are in the feeder. Press the Start key to receive the
message. Then replace the handset. The machine will start to receive the
messages.
When You Connect the Telephone Answering Machine
If the caller is another fax machine:
TAM is answering
1 Ring
2
3
If the caller is a telephone caller:
Ring
TAM : Answering
TAM: Recording
2
1
3
1. The phone rings until the Auto Ring Count is reached.
2. If you do not pick up the phone before the Auto Ring Count is reached, the
answering machine takes the call (it starts recording).
3. If the fax machine hears a fax machine identification signal from the other
end, it switches to fax mode automatically for this call. It immediately takes
the line over from the answering machine and receives the fax message.
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RECEIVING FAX MESSAGES
Receiving Fax Messages When There Is a Problem (Type I Only)
Over view
If the printer is jammed or out of supplies, you will still be able to receive fax
messages; any messages coming in will be stored in the machine’s memory. This
is called Substitute Reception.
If the "Receive File" indicator is lit, a message has been stored in the memory
using the Substitute Reception feature.
Check the following:
❐ The paper roll may be used up. If so, replace the paper : see page 93
❐ The printer paper may have jammed. If so, remove the jam: see page 95
❐ The cover is not closed properly. If so, close the cover.
The messages received into memory will be printed and erased once the machine
has returned to normal operation after paper cycling.
Switching Substitute Reception On or Off
There are two conditions under which you may wish to disable this feature.
❐ If you do not like keeping received fax messages in memory: After your
machine has received a fax message to memory, it sends an OK signal to the
other end. However, if something happens to your machine and you lose the
fax message before you have a chance to read it, the sender will not be
informed. Therefore, you may not wish to use the Substitute Reception feature.
❐ If you do not wish to have your memory full of mail from unknown senders: If
you have not enabled the Authorized Reception feature, you can receive fax
messages from anybody. However, you can see who they are from because
their Identification (the TTI) is printed at the top of each page. If the other party
has not programmed its identification (perhaps in an attempt to hide their
identity), you may not wish to receive their messages into memory because
they would take up valuable memory space.
Cross-reference
ECM: see page 62.
Authorized Reception: see page 66.
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RECEIVING FAX MESSAGES
If you wish to switch Substitute Reception on or off, do the following. If you need
more information about the User Parameter Settings adjustment procedure (see
page 102).
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the Yes key. Press the key until
the settings for Switch 05 are displayed.
3. Change the settings of digit 0 and 1.
The meanings of these setting are as
follows:
Digit 1 0
* indicates the factory settings.
Digit
0
Purpose
Substitute Reception
0: Off
1: On *
Reception to memory when no
1
RTI or CSI identifiers were received
from the other party
0 Enabled 1: Disabled *
4. If you wish to change the setting, press
0 or 1 using the ten keypad.
5. Press the Yes key, then press the Function key.
54
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CHANGING RECEPTION MODE
This feature is useful because it lets you switch the reception mode quickly for
just one call. For example, if you are in Telephone mode and an incoming call
turns out to be a fax, you can instantly change over to Fax Mode and receive the
message. Similarly, you may change:
❐ From Fax mode to Tel mode
❐ From Auto Mode to Fax mode
❐ From Tel mode to Fax mode
NOTE:
❐ This feature is only available when you are using Tone dial.
❐ In Asian, you can not swith over Fax Mode to Telephone Mode.
❐ In USA, you can switch over Fax Mode to Telephone Mode. After
talking you can switch back Telephone mode to Fax mode.
Switching Reception Mode Switch Over On/off
1. Press the Function key and
6,2,2,2,2,6,3, using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List
if you press the key, then press the Start key.
2. Press the Yes key. Then press the key
until the settings for Switch 07 are dis-
played.
❐ The setting which is in the display is the current
setting (normally seen in a machine just
delivered from the factory).
3. The setting that you need to change is
digit 5. If you wish to change it press 5
using the ten keypad.
Digit 5
0: Switch Over Off
1: Switch Over On
4. Finish : Press the Yes key and the Function key.
Using Reception Mode Switchover
1. Make sure that the machine is in One Touch Change Over Mode.
2. After ringing, hang up the handset, then press 2 twice on the separate
handset’s keypad.
3. The machine automatically changes the reception mode.
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MAKING TELEPHONE CALLS
You can use your machine for dialing in the same way as you would use a
telephone. This is useful when you would like to use this machine for faxing as
well as for telephone conversations.
❐ You can dial using Quick Dial keys or Speed Dial Codes.
❐ With the On Hook Dial feature, you do not have to pick up the handset before
dialing.
❐ You can send a fax message after finishing the conversation, without having to
make a new call.
Cross-reference
Tel Mode (Manual Receive Mode) : see page 50.
Making a Telephone Call
Using On Hook Dial
Using On Hook Dial is like using the handset (see the next page), except that you
do not have to pick it up before dialing. Just press the On Hook Dial key, and dial
the number: When you hear the other party on the fax machine’s built-in speaker,
you can pick up the handset. This keeps both hands free for referring to telephone
numbers while you are dialing. You can use this feature to talk before sending a
fax, or to just make a telephone call.
1. Press the On Hook Dial key.
2. Dial.
See page 100 for how to dial.
Do not use the handset.
NOTE: Do not press the Start key.
If you wish to cancel the call,
press the On Hook Dial key
or the Stop key.
3. Listen to your machine’s built-in speaker.
❐ If you hear a voice , pick up the handset and speak to the othe party. Later,
if you want to send a fax message after the conversation, proceed to step
4, otherwise replace the handset to finish.
❐ If you hear a high pitched tone instead of voice, you can send your fax mes-
sage now. Go to step 4.
4. Place your document in the feeder then ask the other party to press their
Start key.
5. When you hear a high pitched tone, press the Start key and replace the
handset.
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MAKING TELEPHONE CALLS
Using the Handset
Using the fax machine’s built-in handset, you can use the fax machine in the
same way as a normal telephone. Pick up the handset and dial on the fax
machine’s ten keypad (or use a Quick Dial key or a Speed Dial Code if you wish).
1. Pick up the handset.
2. Dial.
NOTE: Do not press the Start key.
3. Continue as for a normal telephone conversation.
Using the Redial Key
Use Redial Key if you wish to redial a number that you dialed correctly.
1. Press the Pause/Redial key, until the
required number appears in the display,
then press Yes key.
2. Press the Start key. The number will be
dialed immediately.
Answering the Telephone
If the telephone rings just once: A fax is coming in. Do not pick up the handset.
If the telephone rings continuously:
1. Pick up the handset and speak to the other party. If you hear a high-pitched
tone, a fax is coming in. Press the Start key then hang up.
2. If the caller wants to send you a fax, press the Start key after speaking. Then
hang up. If nothing happens after you press the Start key, the power may be
switched off or the telephone may not be connected correctly.
To Talk Before Sending a Fax (On Hook Dial)
1. Press the On Hook Dial key
2. Dial.
NOTE: Do not use the handset and do not press the Start key.
3. If you hear a voice from the machine’s built-in speaker, pick up the handset
and speak to the other party.
❐ If you hear a high-pitched tone instead of a voice, place your fax message in the feeder,
then press the Start key.
4. When you are ready to send your fax message, place your message in the
feeder, then ask the other party to press the Start key.
5. When you hear a high pitched tone, press the Start key.
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ADVANCED FEATURES
TRANSMISSION
Storing an Often Used Document (Type I Only)
Overview
If you often find that you have to often send a particular page to people (for
example, a map, a standard attachment or a set of instructions), store that page in
memory in an Auto Document assigned to a Quick Dial Key. This feature is called
Auto Document.
Then, when you need to send that page to somebody, press the Quick Dial key
that you stored it in, place any other pages that you wish to send into the feeder,
dial, and press Start. At the other end, the Auto Document will be printed first.
You can also program a destination for each Auto Document into the same Quick
Dial Key.
Before instaling, make sure that the ECM is switched on. (Function 62).
Storing an Auto Document
1. Make sure that the machine is in
standby mode.
❐ If you select Memory Transmission, "
" on
the display is replaced by
"
2. Take the document that you want to be
an Auto Document and place it into the
feeder.
3. Press the Function key and 3,4 using
ten keypad, then press the Yes Key.
4. Press the Quick Dial key that you wish
to store the program in.
Example: Quick Dial key 04
❐ Make sure that this key is vacant.
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TRANSMISSION
5. Press the Yes key.
6. Press the Yes key. The document be-
gins to be scanned.
7. Either
❐ Enter the label: Press the Yes key.
❐ Otherwise: Press the No key. Go to
step 10.
8. Enter the label for this Auto Document.
9. Press the Yes key. If the display is not
as opposite, press the Yes key again.
10.Press the Function key.
NOTE: You can program a Quick Dial number and the Auto Document in the
same Quick Dial key. If you program the key as a Quick Dial before pro-
gramming the Auto document the display below will appear in Step 4. If
you press the Yes key, Whenever you press the Quick Dial key, the Auto
Document will be attached to that transmission.
Using a Program
1. Make sure that the machine is in standby mode. (see page 6)
2. If you wish to attach a fax message to your Auto Document, place the
document face down into the feeder.
3. Press the programmed Quick Dial key.
Example: Quick Dial key 08
4. Dial the number, then press the Start
key.
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TRANSMISSION
Printing the Contents of an Auto Document
1. Press the Function key and 5,3 using
the ten keypad. Then press the Yes key.
2. Press the Quick Dial key that holds the
Auto Document that you wish to see.
3. Press the Yes key.
4. Press the Start key.
Erasing a Program
When you wish to delete an Auto Document program, do the following.
1. Press the Function key and 3,4 using
the ten keypad. Then press the Yes
key.
2. Press the Quick Dial key that holds the
program that you wish to erase. Exam-
ple : Press Quick Dial key 04
3. Press the Yes key.
4. Press the No key.
5. To delete the program: Press the Yes
key.
6. Either:
❐ Erase another program: Go to step 2.
❐ Return to standby: Press the Function key.
Printing a List of Auto Documents
This procedures a list of programmed as Auto Documents.
1. Press the Function key and 4,4 using
the ten keypad, then press the Yes key.
2. To print : Press the Start key.
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TRANSMISSION
Tonal Signals
On this model the key on the ten keypad is used as the Tone Key. Some
organizations offer you a special service by telephone, which you can access by
transmitting Touch Tone or DTMF tones. If your phone service provides only
pulse dialing, or if you are calling over a digital network, the ability to generate
Tonal Signals will allow you to access these services. First, dial the other party.
When you are through to the other end, press the Tone key and enter the code
number that is needed to access the required feature on the other terminal.You do
not need to press the Tone key if your machine is set up for dialing in Tone Dial
(DTMF) mode.
Operating the Tone Key
1. Make sure that the machine is in standby mode, and that there is no
document in the feeder.
2. Pick up the telephone handset, or press the On Hook Dial key.
3. Dial the remote facility. Do not press the Start key.
4. After your line is connected to the remote facility, do the following:
❐ If your telephone Line type is DTMF (Tone Dial): Go to step 5.
❐ If your telephone line type is Pulse Dial: Press the key on the ten key-
pad. A dot appears on the display.
5. Input the digits that you need to use the remote facility. These digits will
depend on the remote facility.
NOTE: Do not press the Start key.
6. After you have finished your business with the remote facility, hang up.
Cross-reference
Tone Dial (Telephone Line Type): see page 21.
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TRANSMISSION
ECM (Error Correction Mode) and Page Retransmission
(Type I Only)
ECM is a signaling system that greatly reduces the chance of data being lost
because of a bad telephone line. ECM is useful if you frequently communicate
over poor telephone lines. With ECM switched on, the communication cost will
increase if the line is bad, but the data will be sent much more reliably.
If ECM is switched off, Page Retransmission will be used. The whole page will be
resent (unless you used Immediate Transmission, in which case damaged data
cannot be resent at all). ECM is more efficient because it only resends the
damaged parts of the data, the maximum possible number of retransmission
attempts is much higher, and it also works with Immediate Transmission.
You can switch ECM on by following the procedure below.
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad. Then
press the Yes key.
2. Press the key until "
is displayed.
"
3. Press the Yes key.
4. Use the and the keys to switch this
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
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TRANSMISSION
Protection Against Wrong Connections
Preventing Transfer to a Wrong Connection
This feature prevents the automatic switching equipment in the telephone network
from accidentally connecting you to the wrong terminal.
However, it does not help you if you dialed the wrong number yourself. So, even if
this feature is switched on, you should still check your operation panel display to
check whether you have reached the correct terminal, and be ready to press the
Stop key if the wrong terminal’s RTI or CSI is displayed.
Your machine compares the number that you dialed with the CSI received from
the other end. If the CSI is not the same as the telephone number, the
transmission is stopped.
This feature has to be switched on by a service technician.
NOTE: If you cannot send a message to a certain location while using this fea-
ture, contact the other end and make sure that they have stored their CSI
correctly. (If the other party is using a machine made by another maker,
they may not be familiar with the term CSI. Explain that you are interested
in the telephone number that they stored in the machine for identification
purposes)
Cross-references
CSI: see page 20.
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TRANSMISSION
Preventing a Wrong Connection (ID Transmission)
This feature helps to stop you from accidentally sending a fax messages to
terminal that is outside your network. The ID codes of the communicating
machine are checked. If they are not the same the communication is stopped.
The ID code is the same as the polling ID.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List if
you press the Start key.
2. Press the Yes key. then press the key
until the settings for switch 6 are shown.
The setting that you need to change is
that for digit 2.
3. If you wish to change the setting, press
2 using the ten keypad.
Digit 2
0: ID Transmission Off
1: ID Transmission On
4. Finish: Press the Yes key, then press
the Function key.
Cross-reference
Polling ID:See page 76
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RECEPTION
Rejecting Messages from Certain Senders
Closed Network Reception
This feature may help you to prevent reception of excessive a amounts of junk fax
mail.
The ID Codes of the communicating machines are checked. If they are not the
same, the communication is stopped.
Contact a service technician if you are interested in this feature.
NOTE: This feature may not be reliable if you are communicating with a terminal
produced by a different manufacturer.
Cross-references
ID Transmission: see page 64.
Rejection of Messages from Unidentified Senders
You can make the machine reject incoming messages that require storing in to
your machine’s memory, if they are not accompanied with an identifier such as the
RTI or CSI. Features that would be affected are Substitute Reception and
Forwarding.
The procedure is as follows (see page 102 if you need more information about the
User Parameter Settings adjustment procedure).
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
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RECEPTION
2. Press the Yes key then press the key
until Switch 05 is displayed.
3. If you wish to change the setting, press
1 using the ten keypad.
Digit 1
0: Messages are not rejected.
1: Messages are rejected
4. Finish: Press the Yes key, then press
the Function key.
Cross-references
Substitute Reception: see page 53.
Forwarding: see page 70.
Authorized Reception
Overview
This feature helps you to reject junk fax mail.
To authorize reception from a particular sender:
❐ Specify the senders whose messages you want to receive. Do this by
programming the RTI or CSI of each sender (ask the sending party what their
RTI/CSI is Or make a communication with that terminal, print a TCR and read
off the RTI/CSI). If the other party is using a machine made by another maker,
they may not be familiar with the terms RTI or CSI. Explain that you are
interested in the telephone number that they stored in the machine for
identification purposes. (Function 71)
❐ Switch Authorized Reception on. (Function 62)
❐ Select whether to accept (Function 63)
- Only messages from Authorized Senders.
- All messages except those from Authorized Senders.
If the RTI/CSI is not the same as any of those that you have programmed into this
feature, the message will not be accepted.
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RECEPTION
The number of RTI/CSI’s that you can store for use with this feature and the
forwarding feature is limited to 30 for Type I Models and 10 Type II Models.
However, you can use Wild Cards to extend the number of RTI/CSI’s that you can
specify.
NOTE: ❐ If you turn Authorized Reception on and you do not program any
senders’s RTI’s / CSI’s, your machine will not able to accept any
messages. If one of the authorized terminals changes their RTI/CSI,
you have to change the stored RTI also. Otherwise, you will not be
able to accept messages from that sender any more.
Cross-references
RTI and CSI: see pages 18 and 20.
TCR: see page 85.
Switching Authorized Reception On/ Off
Before you use Authorized Reception, you have to switch it on using Function 62.
If it is switched off, the machine will accept any incoming fax message.
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad. Then
press the Yes key.
2. Press the key until "
" is displayed.
3. Press the Yes key.
4. Use the and the keys to switch this
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
Selecting Whether to Exclude or Include Senders
1. Press the Function key and
6,2,2,2,2,6,3 using the ten key-pad,
then press the Yes key.
2. Press the Yes key, then press the key
until the settings for switch 08 are dis-
played.
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RECEPTION
3. Change the setting of digit 3. Press 3 us-
ing the ten keypad .
Digit 3
0: Accept incoming messages only from
specified senders.
4. Finish: Press the Yes key, then press
1: Accept all incoming messages except those
from specified senders.
the Function key.
Programming the Authorized Senders
1. Press the Function key and
6,2,2,2,2,7,1 using the ten keypad then
press the Yes key.
❐ At this time, you can print an Authorized Reception
List by pressing the key, then press the Start key.
2. Press the Yes key.
3. Type in an RTI or CSI.
Example: XYZ.CO.
Label input and editing: see page 100.
4. Press the Yes key. If the display is not
as opposite, press the Yes key again.
5. Either:
❐ Store this RTI as a Wild card:
Press the Yes key.
❐ Otherwise: Press the No key.
6. Either:
❐ Store another RTI/CSI: Go to step 2.
❐ Finish: Press the Function key.
Editing the Authorized Senders
1. Press the Function key and
6,2,2,2,2,7,1 using the ten keypad then
press the Yes key.
❐ At this time, you can print an Authorized Reception
List by pressing the key, then press the Start key.
2. Press the Yes key.
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RECEPTION
3. Press the key until the RTI/CSI that
you wish to edit appears.
4. Press the Yes key.
5. Edit this RTI/CSI and input the correct
one .
6. Press the Yes key. If the display is not
as opposite, press the Yes key again.
7. Either:
❐ Store this RTI as a Wild card:
Press the Yes key.
❐ Otherwise: Press the No key.
8. Either:
❐ Edit another RTI/CSI: Go to step 2
❐ Finish: Press the Function key.
NOTE:If you switch Authorized Reception on without programming any
authorized senders, all incoming messages will be rejected.
69
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RECEPTION
Forwarding (Type I Only)
Overview
This feature is known as "Follow Me". Using this feature, you can pass fax
messages coming in from certain locations on to other fax machines. The
terminals that receive your forwarded messages are called "Forwarding Stations".
The senders whose incoming messages you want to pass on are called
"Specified Senders". If other fax machines in your organization have this feature,
you can use forwarding to set up distribution chains for incoming messages.
Your Machine
Specified Sender
Forwarding Station
To set up Forwarding, program your machine as follows:
❐ Program the phone numbers of the Forwarding Stations that you will pass on
messages to, together with the list of Specified Senders for each number
(Function 72).
❐ Switch Forwarding on.
❐ Decide whether you want your machine to automatically print messages that it
forwards. (This feature is called Local Printing, Function 63).
❐ Select how to treat the Specified Senders (Function 63). Either forward:
-All messages except those from Specified Senders.
-Only messages from Specified Senders.
In this machine, you can specify up to 5 forwarding stations. The number of
RTI/CSI’s that you can store for use with this feature and Authorized Reception is
limited to 30. However, you can use Wild Cards to expand the number of
RTI/CSI’s that you can specify. If the RTI/CSI of the machine sending you a fax is
not the same as any of those that you have programmed into this feature, the
message will not be forwarded.
Cross-references
RTI and CSI: see page 18 and 20
TCR: see page 85.
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RECEPTION
You can select whether or not your machine transmits a forwarding mark to be
printed at the other end on the top of each page of the output. This mark brings to
the other party’s attention that this message has been forwarded. See page 73 for
more about the Forwarding Mark.
If one of the senders changes their RTI/CSI you must change the stored RTI/CSI,
or you will not be able to forward messages from that sender.
NOTE: First of all, you must program Function 72, see below.
Programming the Forwarding Feature
This procedure shows you how to set up your machine to forward incoming fax
messages to the stations together with a list of Specified Senders’ RTI’s/CSI’s for
each forwarding station. Read through these procedures before you use them,
they are a little complicated.
1. Press the Function key and
6,2,2,2,2,7,2 using the ten keypad, then
press the Yes key.
❐ To print a list, press the key, then press the Start
key.
2. Press the Yes key.
3. Input the telephone number of the for-
warding station using the ten keypad.
❐ The Forwarding Station is the number that you
❐ wIfiysohutromdaircehcitniencisombeinhginmdeasPsaBgXe,satdod. the access
code before the number, unless this Forwarding
Station is an extension connected to the same
❐ PIfByoXuadsoynooutr pmroagchrainme.any sender’s identification,
all incoming messages will be forwarded.
4. Press the Yes key.
5. Either:
❐ If you now wish to specify senders
whose messages should be for-
warded to this station: Press the
Yes key.
❐ If you wish to forward all incoming
messages to this station : Press
the No key, go to step 8.
6. Input the sender’s RTI or CSI, then
press the Yes key. If the display is not
as opposite, press the Yes key again.
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RECEPTION
7. Either:
❐ Store this RTI as a wild card: Press
the Yes key.
❐ Otherwise: Press the No key.
8. Either:
❐ Input another RTI/CSI: Go to step 4.
❐ Input another Forwarding Station
number: Press the No key. Go to step 2.
❐ Finish: Press the Function key.
Caution: If you do not specify any senders, all incoming fax messages will be
forwarded.
Editing the Forwarding Feature
1. Press the Function key and
6,2,2,2,2,7,2 using the ten key-pad, then
press the Yes key.
2. Press the Yes key.
3. Press the and the keys until the
RTI/CSI that you wish to edit appears.
4. Press the Yes key, then edit this for-
warding station number and enter the
correct number using the ten keypad.
5. Press the Yes key.
6. Press the Yes key.
7. Either
❐ To add RTI’s/CSI’s to this number:
Press the Yes key, then input an
RTI/CSI. Press the Yes key.
❐ To edit RTI’s/CSI’s allocated to this
number: Press the Yes key and
scroll with the and the keys un-
til the RTI/CSI that you wish to edit
appears, then edit it. Press the Yes
key to confirm the new allocation.
72
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RECEPTION
8. Either:
❐ Store this RTI as a Wild Card: Press the Yes key.
❐ Otherwise: Press the No key
9. Either:
❐ Input another RTI/CSI: Go to step 5.
❐ Input another forwarding station number: Press the No key. Go to step 3.
❐ Finish: Press the Function key.
Switching Forwarding On/Off
Before you use Forwarding, you have to switch it on using Function 62. After you
switch Forwarding on, "
mode.
" is displayed when the machine is in standby
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad. Then
press the Yes key.
2. Press the key until "
" is displayed.
3. Press the Yes key.
4. Use the and the keys to switch this
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
Selecting Which Message to Forward
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad. then
press the Yes key.
2. Press the Yes key, then press the and
the keys until the settings for Switch
08 are displayed.
3.First, change the setting of digit 7. If you
to change digit 7, press 7 using the ten
keypad .
Digit 7
0: Only forward messages from Specified
Senders.
1: Forward all message except for those from
Specified Senders
4. Finish: Press the Yes key, then press
the Function key.
73
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RECEPTION
Switching Local Printing On/Off
When you switch Forwarding on, messages your machine forwards are not
printed. If you wish, you can also print them from your machine.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the Yes key, then press the key
until the settings for Switch 11 are dis-
played. Change the setting of digit 6.
3. If you wish to change the setting, press
6 using the ten keypad.
4. Finish: Press the Yes key, then press
Digit 6
0: Local Printing Off
the Function key.
1: Local Printing On
NOTE: When turned on and your machine fails to forward a message (for exam-
ple if the line is busy), you will still have printed copy.
Enabling and Disabling the Forwarding Mark
The forwarding mark is printed at the receiving end on the top of each page of the
fax messages that are forwarded from your machine. This mark will help the
operator at the other end to recognize messages that have been forwarded. If you
wish, you can switch this mark off.
To switch the Forwarding Mark on or off, do the following procedure (See page
100 if you need more information about the User Parameter settings adjustment
procedure).
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the Yes key, then press the and
the keys until the settings for Switch
02 are displayed. Change the setting of
digit 0.
3. If you wish to change the setting, press
0 using the ten keypad.
4. Finish: Press the Yes key, then press
Digit 0
0 Fowarding Mark Off
1 Fowarding Mark On
the Function key.
74
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RECEPTION
Wild Cards
This feature greatly enhances the effectiveness of the following features:
❐ Authorized Reception
❐ Forwarding
In each of these features, you have to store the RTI or CSI of various terminals
that you normally receive fax messages from. Then, when your machine detects
an incoming call, it checks the RTI and CSI of the other terminal, and acts
accordingly. When you program RTI’s for these features, you can program wild
cards to greatly expand the number of terminals that you can specify.
Example:
If you store MAN as a wild card, and a terminal with an RTI that includes
MANCHESTER, HUMAN or HUMANE calls you, your machine will recognize
MAN as a wild card and accept and/or forward the message.
CAUTION:This feature cannot recognize spaces.
Cross-references
Authorized Reception: see page 66.
RTI and CSI: see page 18 and 20.
Forwarding: see page 70.
75
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OTHER
Calling to Request a Message (Polling)
Overview
Polling means "picking up" a document that has been left for you at a remote fax
terminal. You can also leave a document in your machine’s memory (on Type I
models) or in the document feeder (Type II models) for other machines to poll
from you.
Message Reciever
Message Transmitter
❐ With polling, telephone line costs are charged to the person receiving the
message (the message receiver).
❐ Polling can only be used when both machines have the Polling feature.
Storing the IDCode
This code can be any four-digit code (using digits 0 to 9 and letters A to F),except
0000 and FFFF. This ID Code is also used ID for Transmission. (see page 64).
Before programming the ID Code, agree with other users in your fax network on
an ID Code.
1. Press the Function key and
6,2,2,2,2,6,1 using ten keypad, then
press the Yes key.
2 If the above display has not appeared,
press the key until the screen is as
shown opposite.
3.Press the Yes key.
4. Input the Polling ID that you will be us-
ing.
Example: 0917 , press 0,9,1,7using the
ten keypad.
5. Press the Yes key .
6. Finish: Press the Function key
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OTHER
Leaving Documents to Be Picked up by Others (Polling
Transmission)
Use this feature when you wish to leave a document in the document feeder for
callers to pick up. On Type I models only, you can store the documents in memory
until someone picks them up. You cannot specify the telephone number of the
message receiver (the polling terminal), but by using the ID Code there are ways
to make sure that the message does not go to the wrong place, as explained
below. There are three types of Polling Transmission:
Free Polling: Anybody can poll the message from the polled machine’s memory.
Secured Polling:The message will only be sent out if the ID Code of the polling
machine is the same as the ID Code stored in the polled
machine.
Stored ID Override: There are two ways to use this feature:
❐ If your ID Code is different from that of the other terminal, you can use the
other terminal’s ID Code just for this transmission (ask the other terminal’s
operator what their ID Code is). Your machine’s stored ID Code will be ignored.
❐ For extra security, both parties can specify an ID Code just for this
communication. The ID Codes of both machines will be ignored. All
communicating parties need to coordinate their ID Codes in this case.
Free Polling
1. Follow both steps in any order:
❐ Place your document in the feeder.
See page 79 for options that are
available with Polling Transmission.
❐ Press the Function key and 1,3 us-
ing the ten keypad, then press the
Yes key.
2. Press the Start key.
❐ Your fax message is held on polling
standby.
Secured Polling
1. Follow both steps in any order:
❐ Place your document in the feeder.
See page 79 for options that are
available with Polling Transmission.
❐ Press the Function key and 1,2 us-
ing the ten keypad, then press the
Yes key.
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OTHER
2. Press the Start key.
❐ Your fax message is held on polling standby.
NOTE: If you have not yet stored an ID Code using Function 61, you will be
asked to enter an ID Code. Proceed in the same way as for step 4 in "Stored
ID Override" below.
Stored ID Override
This procedure will override the ID Code stored in your machine. The override is
only effective for this one transmission.
1. Follow both steps in any order:
❐ Place your document in the feeder.
See page 79 for options that are
available with Polling Transmission.
❐ Press the Function key and 1,2 us-
ing the ten keypad, then press the
Yes key.
2. Press the key until "
" is displayed, then press the Yes
key.
3. Enter the ID code that you wish to use
for this message. Example: 0824. Press
0,8,2,4 using the ten keypad.
4. Press the Yes key.
5. Press the Start key.
❐ Your fax message is held on polling
standby.
Printing the Contents of Stored Polling Messages (Type I Only)
1. Press the Function key and 5,2 using
ten keypad, then press the Yes key.
❐ To print list of files press the key, then press the
Start key.
2. Either:
❐ Scroll through the files on the dis-
play: Press the key until the re-
quired file appears. Then press the
Yes key.
❐ If you know the file number, input it
directly: Enter the file number, then
press the Yes key.
3. Press the Start key.
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OTHER
Canceling Polling Transmission Files
Type I Models
1. Press the Function key and 2,3 using
the ten keypad, then press the Yes key.
❐ To print a list of files, press the key and the Start
key.
2. Either:
❐ If you do not know the file number :
Scroll though the file numbers with
the key until the required file ap-
pears. Then press the Yes key.
❐ If you know the file number: Input it
directly. Example: File Number
013, press 0,1,3 using the ten key-
pad, then press the Yes key.
3. Either
❐ Erase the file : Press the Yes key.
❐ Keep the file : Press the No key.
4. Either:
❐ Erase another file: Press the Yes
key and go to step 2.
❐ Finish: Press the Function key.
Type II Models
When you want to use the machine when the document has been set in the
document feeder:Take out the document from the document feeder. The
transmission is automatically canceled.
Options for Polling Transmission
When you set a document in the document feeder or store the document in the
memory for Polling Transmission, you also have the following options.
❐ TTI On/ Off
❐ Page Count
1. Press the key until the required option
is displayed. Example: TTI option.
2. Press the Yes key.
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OTHER
3. If you wish to switch something on or off,
press the Yes key, then use the and
the keys until the displayed setting is
correct.
4. Finish : Press the Yes key.
Picking up Messages Stored Elsewhere (Polling Reception)
Message Transmitter
Message Transmitter
Message Receiver
Message Transmitter
Use this feature when you wish to poll a message from another terminal. You can
poll documents from many terminals with only one operation (use Groups to make
the most out of this feature).
You have three options: Free Polling, Secured Polling and Stored ID Override, as
described for Polling Transmission (see page 77).
The maximum number of terminals that you can poll in one operation is 10 for
Type I Models and 1 for Type II Models .
Cross-references
Groups: see page 31.
Procedure
1. Press the Function key and 1,1 using
the ten keypad, then press the Yes key.
2. Dial the number(s) and press the Yes
key.
3. Press the Start key.
For how to use other options, such as Send
Later for delayed polling, see page 82.
Stored ID Override Option
This procedure overrides the ID Code that is stored in your machine. The override
is effective for this operation only.
1. Press the Function key and 1,1 using
the ten keypad, then press the Yes key.
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OTHER
2. Press the key until "
" is displayed.
3. Press the Yes key.
4. Enter the ID Code that you wish to use
for this message.
Example: 0917. Press 0,9,1,7 using the
ten keypad, then press the Yes key
5. Press the Yes key.
6. Dial and press the Start key.
For how to use other options, such as Send
Later for delayed polling, see page 81.
Canceling Polling Reception
1. Press the Function key and 2,2 using
the ten keypad.Then press the Yes key.
2. Either:
❐ If you do not know the file number:
Scroll through the file numbers with
the and keys until the required
file appears.
❐ If you know the file number: Input it
directly.
3. Press the Yes key twice.
4. Finish: Press the Function key.
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OTHER
Options for Polling Reception
When you are in the Polling Reception mode, only the send later option is
available.
1. Press the key until "
is displayed.
"
2. Press the Yes key.
3. Example: Send at 11:30 PM
Press 1,1,3,0,# using the ten keypad.
❐ To change AM to PM or the other way around,
Press # key. Also the send later time cannot be
more than 24 hours in the feature.
Saving Paper
This will help you to reduce paper costs. When the machine prints a received
message and copies some documents, it reduces the horizontal ratio to half
length.
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad.
Then press the Yes key.
2. Press the key until "
" is displayed.
3. Press the Yes key.
4. Use the and the keys to switch this
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
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OTHER
RDS (Remote Diagnostic System)
Overview
If your machine has a problem, a service technician can perform various
diagnostic tasks over the telephone line from the service station to try to find out
what is wrong with your machine. The service technician can also use RDS to
change some of your machine’s settings if you request it.
For RDS operations, it may be necessary to stay near the machine.
RDS is automatically switched off 24 hours after it has been switched on.
Switching RDS On/ Off
Use this function when the service technician has changed the factory setting. If
you wish to switch RDS back on, you must switch it on yourself using the
following procedure.
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad. Then
press the Yes key.
2. Press the key until "
is displayed.
"
3. Press the Yes key.
4. Use the and the keys to switch this
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
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OTHER
AI Short Protocol (Type I Only)
This feature employs Artificial Intelligence (AI) to learn the communication
characteristics of the machines programmed as Speed Dial or Quick Dials. AI
Short Protocol helps you to reduce communication costs between machines
produced by the same manufacturer. AI short Protocol works if you dial using the
Quick Dial, Speed Dial or Redial Keys. The machine at the other end must have
the AI Short Protocol Feature.
When you send a fax message, the two machines carry out a handshaking
procedure, during which they establish the best way to communicate with each
other. Using AI short Protocol, this handshaking procedure only takes place in full
the first time you dial a particular number. Your machine remembers the optimum
communication parameters for calling that number. The next time you dial that
number, the machine will remember these parameters and the preliminary
handshaking will be significantly reduced, saving communication costs.
Copying
If you need to make a copy of something, and there is no copier available, use
your fax machine.
Copying an original is a good way to test contrast and resolution before
sending a document, if you are not sure that the settings that you have
chosen are appropriate. The copy made by your printer shows you how the
message would look when received at the other end. If it does not look good,
change the settings and try again.
1. Carefully place your original into the
document feeder.
2. Type I: Press the Start key.
Type II: Press the Copy key.
3. If you wish, change the number of cop-
ies using the ten keypad.
4. Press the Start key.
84
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REPORTS
AUTOMATICALLY PRINTED REPORTS
Unless otherwise indicated, the automatic printing of these reports can be turned
on or off by changing the user parameter settings.
TCR (Transmission Confirmation Report)
This report gives details on each communication made by your terminal. It is
automatically output every 35 communications on Type I Models and every 10
communications on Type II Models.
Transmission Result Report
This report is printed out after every Immmediate Transmission. It shows whether
the transmission was successful or not. If you have switched this report off, a
Communication Failure Report will be printed when a communication fails.
Communication Result Report (Type I Only)
This report is printed out after every Memory Transmission, showing whether it
was successful or not. If you have switched this report off, a Communication
Failure Report will be printed after an unsuccessful Memory Transmission.
Error Report
This report is printed after each unsuccessful communication (compare with the
Communication Failure below, which is printed after an operation has been
completed). So while doing a broadcast, the machine may print a number of error
reports, and at the end, it prints a Communication Failure Report (or Transmission
Result Report if it is switched on).
Check the report and retransmit any pages that were not sent. Keep any error
reports that are printed, as they may be useful for a service technician if a
particular problem continues or gets worse.
Communication Failure Report (Type I only)
This report is printed after executing an operation, whether it be a single
transmission or a broadcast from memory, if a transmission failure occurred
during that operation. It is only printed if the Transmission Result report or
Communication Result Reports are switched off.
File Reserve Report (Type I only)
If you switch this report on, it is printed immediately after you store a document in
memory for Memory Transmission or Polling. It gives the file number, the time it
was stored, and the destinations (including any Group numbers that were
selected).
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SWITCHING REPORTS ON/OFF
Power Failure Report (Type I Only)
This report is printed if the machine’s power was off long enough to erase the
memory. The report gives details of the files that were lost. With this information,
you may store messages for transmission again, and contact the senders of any
received messages that were lost.
Polling Clear Report (Type I Model)
This is printed after a polling file has been erased from memory.
SWITCHING REPORTS ON/OFF
Some of these reports can be switched on or off. To switch a report on or off, do
the following (see page 102 if you need more information about User Parameter
settings adjustment procedure).
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the Yes key. The settings for
Switch 00 are now displayed.
3. Press the and keys until the settings
for Switch 03 are displayed.Each digit
from 0 to 7(except digit 1) controls a re-
port.
Switch 03
Digit
Purpose
Communication Result Report (Memory Transmission)
0
1
2
3
4
(Type I Only)
0: Off 1: On
Do not change this setting.
File Reserve Report (Memory Transmission)
(Type I Only)
0: Off 1: On
0: Off 1: On
File Reserve Report (Polling Reception)
Communication Result Report (Polling Recption)
0: Off 1: On
Transmission Result Report
(Immediate Transmission)
Polling Clear Report (Type I Only)
TCR
5
0: Off 1: On
0: Off 1: On
0: Off 1: On
6
7
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PRINTING A SAMPLE OF DATA ON THE REPORTS
4. If you wish to change the setting, press
the appropriate key on the keypad.
digit 7 6 5 4 3 2
0
6. Finish: Press the Yes key, then press the Function key.
NOTE: To switch the Error Report on or off, contact a service technician.
PRINTING A SAMPLE OF DATA ON THE REPORTS
This feature is only available on the Type I model.
For reference purposes, the machine can print the first few inches of the fax
message on the following reports:
❐ Communication Result Report
❐ File Reserve Report
❐ Communication Failure Report
❐ Polling Clear Report
The procedure to switch this feature on or off is as follows (see page 103 if you
need more information about the User Parameter settings adjustment procedure):
1. Press the Function key and
6,2,2,2,2,6,3, using the ten keypad, then
press the Yes key.
2. Press the Yes key. The settings for
switch 00 are now displayed.
3. Press the key until the settings for
Switch 04 are displayed.
4. The setting that you need to change is
digit 7. If you wish to change the setting,
press 7 using the ten keypad.
6. Finish: Press the Yes key, then press
Digit 7
0: This feature is Off
the Function key.
1: This feature is On
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REPORT FORMATS
Example 1. Error Report
The following report means that the machine sent four pages but there were
errors during the first two pages.
Error Report (Aug 24 1995 12:09PM)
TTI XYZ COMPANY
MODE TIME
***
***
FILE ADDRESS
PAGE RESULT
0087 XYZ CO. NEW YORK TES
0’29" P.4
E
PAGE NOT SENT
P. 1
Example 2. TCR
TCR (Aug 24 1994 11:40AM)
TTI XYZ COMPANY
***
***
<TX>
DATE TIME
ADDRESS
MODE TIME PAGE RESULT
FILE
--------------------------------------------------------------------
APR 28 9:48AM XYZ NEW YORK TES 1’11" P. 5 OK
005
007
009
010
9:54AM XYZ LONDON
9:56AM 2125551234
10:01AM XYZ BERLIN
TES 0’27" P. 1 OK
TES 0’28" P. 1 OK
TES 0’24" P. 1 OK
<RX>
DATE TIME
ADDRESS
MODE TIME PAGE RESULT
FILE
-------------------------------------------------------------------
APR 28 9:51AM DR J ALVAREZ RS 0’24" P. 1
9:58AM 2015551234 RES 0"27" P. 1
OK
OK
OK
OK
006
008
011
012
10:56AM XYZ PARIS
11:01AM M. JONES
RES 0’28" P. 1
RES 0"24" P. 1
In the Result column, some reports may have an "E" followed by a code, and
there may be a message printed at the bottom of the report. This code and there
may be a message printed at the bottom a problem occurred. The code are
explained below.
Result
Message
Explanation
Hang up or line The other party either hung up or had no message
1
fail
on polling standby. Alternatively, there could have
been a problem with the line.
2
3
4
Busy
No answer
The machine at the other end was busy.
The line is dead (no dial tone was detected).
No connection There is no facsimile machine at the other end.
88
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REPORTS YOU CAN PRINT OUT YOURSELF
You can print these reports at any time by following the steps below.
TCR (Transmission Confirmation Report)
In addition to the automatic output of this report, you can print the TCR at any
time.
1. Press the Function key and 4,1 using
the ten keypad, then press the Yes key.
2. To print : Press the Start key.
File List (Type I Only)
This is a list of Memory Transmissions, Memory Receptions, and polling files still
in the memory. It gives information about each stored operation, such as the fax
numbers, start time, status and type of operation.
1. Press the Function key and 4,2 using
the ten keypad, then press the Yes key.
2. To print : Press the Start key.
Telephone Number List
This is a list of the telephone numbers and other items you have stored in the
machine’s Quick Dial Keys, Speed Dial Codes and Groups. Type II is only
available for Quick Dial and Speed Dial list.
1. Press the Function key and 4,3 using
the ten keypad, then press the Yes key.
2. Either:
❐ To print all lists: Press the Start key.
❐ To select the list: Press the No key
until the lists you want to print are
shown then press the Yes key for
each one.
3. Press the Start key.
You can also print out each telephone number list using the following functions:
❐ To print a Quick Dial List : Function 31
❐ To print a Speed Dial List: Function 32
❐ To print a Group Dial List: Function 33
89
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REPORTS YOU CAN PRINT OUT YOURSELF
Authorized Reception List
This is a list of all terminal names that you have specified for Authorized
Reception, including Wild Cards.
1. Press the Function key and
6,2,2,2,2,7,1 using the ten keypad, then
press the Yes key.
2. Press the key.
3. To print a list: Press the Start key.
Program List (Type I Only)
This is a list of all names that you have programmed as Auto Documents.
1. Press the Function key and 4,4 using
the ten keypad, then press the Yes key.
2. To print : Press the Start key.
Forwarding List (Type I Only)
This is a list of all terminal names that you have specified for Forwarding.
1. Press the Function key and
6,2,2,2,2,7,2 using the ten keypad then
press the Yes key.
2. Press the key.
3. To print a list: Press the Start key.
User Parameter List
This shows the current settings of the User Parameters.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
2. Press the key.
3. To print a list: Press the Start key.
Cross-references
Immediate Transmission: see page 36.
Quick Dial: see page 26.
Memory Transmission: see page 37.
Speed Dial: see page 29.
Group Dial: see page 31.
Authorized Reception: see page 67.
User Parameters: see page 102.
Polling Transmission: see page 77.
Forwarding: see page 70.
90
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MAINTAINING YOUR MACHINE
DAILY CARE
❐ If the room is cold, refer to "Cold Weather Power-up" on page 8 before
disconnecting the power cord.
❐ For Type I models only, before turning off the machine make sure that the
remaining memory capacity is 100%. If the machine is disconnected, any fax
messages in the memory may be lost.
Procedure
1. Check the Check display indicator. If it is blinking, correct the fault.
2. Check the copy quality.
2-1) Place the document in the feeder.
2-2)Type I Models: Press the Start key.
Type II Models: Press the Copy key.
3. Disconnect the power cord.
4. Clean the scanner and rollers:
4-1) Open the operation panel.
4-2) Pull up the green levers.
4-3) The Scanner glass [A] (shaded
D
A
area), which is under the white
rollers[B]. Clean the glass with a
cotton swab and alcohol. Clean
the feed roller [C] and separation
pad [D] with water.
C
B
91
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DAILY CARE
4-4) Push back down the green levers
while pressing the white rollers down
into place.
4-5) Make sure the levers are pulled
down. Close the operation panel
until it audibly locks into place.
NOTE: If you hear an unusual noise
when you are closing the operation
panel, check the green levers have been
pulled down to the bottom.
5. Clean the Thermal head.
5-1) Lift the catch to unlock the printer cover.
Then, hold the paper guides and open the
cover.
E
5-2) Gently wipe the thermal head [E]
with the soft and damp cloth.
CAUTION: The black stripe above the
head may be wiped, but do not rub it.
5-3) Reset the paper roll.
5-4) Close the printer cover until it audi-
bly locks into place.
6. Clean the machine’s exterior with a
clean soft dry cloth.
NOTE: Do not use a cleaning agent such benzen, washing liquid, etc.
92
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REPLACING PAPER
When"
" is displayed, the roll is empty or it is not set
correctly. Install a new roll or reset it .
Procedure
1. Lift the catch to unlock the printer cover.
Then, hold the paper guides and open
the cover.
2. Unpack the new thermal paper and in-
cert the rod into the paper roll as shown,
then set the roll into the machine. (Hold
the roll in a direction so that it rolls away
from you when pulled upwards.)
NOTE: Make sure the ends of the rod fit
intothe paper guides.
3. Pull out the leading edge until you can
see it and feed the paper between the
roller and the cover until it appears out-
side the back of the machine.
NOTE: Make sure that there is no slack
paper inside the machine and the
transparent strip that prevents paper
curling is above the copy tray
A4
8
1
/
4. Close the printer paper cover until it audi-
bly locks into place.
5. The machine will tear off the excess paper. Press the Start key.
NOTE: If you forget this step, you can not receive or copy.
PAPER CYCLING
If "
" or "
" is displayed, press the
Start key.
The paper will cycle and any excess will be automatically cut off.
93
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SOLVING PROBLEMS
DOCUMENT JAMS
If the Check Display indicator is lit, and the message "
appears on the display, there is a document jammed in the feeder. Do the
following to remove the jam.
"
1. Carefully pull open the operation panel
by pulling the top edge of the panel up
and away from the machine
2. Take out the jammed document.
NOTE:❐ When you pull out the paper in
direction A, slant the operation
panel a little.
❐ If the document will not come
A
out, push forward the two
green levers. After you have
removed the document
B
replace the levers.
3. Close the cover until it audibly locks into
place.
NOTE: If you hear an unusual noise when
you are closing the operation panel,
check the green levers have been
pulled down to the bottom correctly.
94
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COPY JAMS
COPY JAMS
If the Check Display indicator is lit and "
" appears on the display,
there is a piece of paper jammed in the printer. Do the following to remove the jam.
1. Carefully Lift the catch to unlock the
printer cover. Then, hold the paper
guides and open the cover.
2. Remove the paper roll.
3. Pull out the jammed paper from inside
the machine and cut off any damaged
parts of the roll.
❐ Do not leave any pieces inside the machine.
4. If the carriage is not in the home posi-
tion, replace it to the left side.
5. Install the paper roll. (Hold the roll so
that it rolls away from you when pulled
upwards.)
6. Pull out the leading edge until you can
see it and feed the paper between the
roller and the cover until it appears out-
side the back of the machine.
A4
8
1
/
NOTE: Make sure the paper edges are
aligned with the marks printed by the
roller.
95
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COMMUNICATION PROBLEMS
6. Close the printer paper cover until it audi-
bly locks into place.
7. Tear off the excess paper: Press the Start
key.
COMMUNICATION PROBLEMS
If the Check Display indicator is lit and the message "
appears on the display, a communication has just failed. Press the Stop key to
return the machine to standby mode. If it was:
"
❐ An error during transmission: Resend the fax message. If the same problem
happens again, call the other party to make sure that their fax machine is
working.
❐ An error during reception: Call the sender and ask them to send the message
again.
OPERATING DIFFICULTIES
Symptom
The display is blank.
Required Action
If the power indicator is not lit, check that the
power cord is plugged in properly.
The number must contain the access code. A
pause may also be necessary after the access
code; if there is one already, try adding more
pauses.
The machine cannot dial out
from behind a PBX.
The telephone keeps ringing
and no fax is printed.
You are in Manual (TEL ) receive mode. Switch
to Auto or Fax mode.
The power cord is unplugged.
You cannot receive phone
calls; the unit only rings then
goes into fax receiving mode.
You are in Fax mode. Switch to Auto or Tel
mode.
You cannot receive incoming Your machine’s telephone line cord is
calls; the unit does not ring.
Dialing is possible, but
Secured Polling is not.
The Check Display indicator
is lit
disconnected.
ID Codes do not match. Contact the other party
and agree on an ID Code.
There is a problem, check the error display and
correct the faults.
You hear an unusual noize
when closing operation
panel.
The green levers are not pulled down correctly.
Pull down the levers to the bottom.
96
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DISPLAYED ERROR MESSAGES
If an error occurs, one of the following messages may be displayed. The message
may only be displayed briefly, so if you are watching for errors, stay by the
machine and watch display.
Display
Required Action
The Printer cover is not closed or the paper roll
is out. Close the cover or replace the paper roll.
The original is jammed in the feeder, remove
the original document.
There is a piece of paper jammed in the printer,
remove the jam and perform paper cycling.
Your machine needs to cycle the paper or the
paper roll is not set correctly. Press the Start
key.
There is not enough memory to store your fax
message. Use a lower resolution, or send the
message in several transmissions.
There was an error during transmission or
reception. Press the Stop key to return to
standby mode. Check the Error Report.
The limit of the number of group stations has
been exceeded.
This number is already included in this group or
this RTI/CSI has already been stored for use
with this feature.
You have entered too many digits, check the
number and try entering it again.
This Quick Dial or Speed Dial is not
programmed.
Either there are no messages in memory
waiting for transmission, or you have entered
the wrong file number. Check the file number
and try again.
97
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ERROR CODES
Fax machines use a telephone line. The same types of problems you experience
while making phone calls (such as noisy lines, crosstalk, disconnection during
conversation, weak signals) also occur with faxing. Telephone callers can deal
with the problems themselves (for example, by speaking a bit louder), but fax
machines cannot. Therefore some errors and line failures are to be expected.
When an error occurs, an error report is printed. This report includes an error
code. The following table lists common error codes and a few of the possible
causes. If any of these or any other error codes are persistent and the machine
does not work properly, contact a service technician.
NOTE: When an error occurs, it does not mean that you are doing anything
wrong or that your machine needs service. Only if the problem persists
should you call your service representative.
Code
0-01
0-04
Possible Cause
Printer empty or jammed at the other end.
Faulty machine at the other end.
Poor line condition.
0-05
0-06
Poor line condition.
Incompatible or faulty terminal at the other end.
Poor line condition.
0-07
0-08
The facsimile machine that you were sending to was disconnected
during the call, either due to noisy phone lines, a paper jam or
because it ran out of paper. Resend the page.
The machine at the other end received the page that you sent but
there were errors on the page. You may want to resend the page in
question. The other party’s memory could also be full. Contact the
other party and ask them to make room in their memory for your
message.
0-14
0-16
0-20
0-21
0-22
Same as for code 0-06.
Same as for code 0-04.
Poor line condition.
Same as for code 0-04.
You have just the received a fax message, but there were problems
because of poor line condition. Ask the other party to resend.
Same as for code 0-22.
The memory is full, and there may be a problem with your printer, such
as a jam. Wait for some space to become available in the memory, or
solve the problem with your printer.
0-23
0-24
If the memory was not full, substitute reception may have been
disabled; switch substitute reception on.
98
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ERROR CODES
Code
Possible Cause
1-00
Document jam.
Improperly inserted document.
1-01
Document length exceeded the maximum limit. Same as for code
1-001.
2-XX
4-00
Possible fault in your machine.
The page took too long to send. Send again at a lower resolution, or
without halftone. The line may be bad.
4-01
There is a bad line. The telephone line at the rear of the machine may
be disconnected.
4-02
4-10
5-20
5-21
5-25
6-01
6-02
6-05
The received page was too long.
ID codes did not match. Co-ordinate ID codes with the other party.
Insufficient memory to receive the message. When the pages in
memory have been printed, ask the other party to resend.
Fault in your machine.
Poor line condition or a problem with your machine.
Poor line condition, a problem with the machine at the other end, or a
problem with your machine.
6-06
A problem with the machine at the other end, or a problem with your
machine.
6-08
6-09
6-10
9-17
9-20
9-22
9-23
9-24
A problem with the machine at the other end.
A problem with the machine at the other end, or a problem with your
machine.
There is a problem with your printer.
99
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TECHNICAL REFERENCE
ENTERING TELEPHONE NUMBERS
When you want to dial a telephone number or store a number as a Quick Dial key
or Speed Dial, type it into the machine using the ten keypad on the operation
panel.
ENTERING NAMES AND LABELS
When
is displayed, you can use Quick Dial keys 01 to 09 to enter letters.
Press a Quick Dial key and use the and keys to move through the alphabet to
find the letter you want or press the same Quick Dial key continuously.
❐ To enter this character : Press the Yes key.
❐ To enter a blank space, symbol or punctuation mark : Press the Quick Dial 09
key continuously until you see the symbol or punctuation mark that you need.
❐ To delete a character at the cursor : Move the cursor to the character that you
wish to delete, then press the Clear key.
❐ To insert a character: Move the cursor to the insert position, then input the new
character. The new character is inserted at the cursor position.
❐ If you press the and keys after pressing the Quick Dial, you may search
through the alphabet.
1. If you want to store a letter, press the
Quick Dial key for the letter.
Example: if you want to store K, press
Quick Dial key 04, this will display the
letter J.
2. Either:
❐ Press the same Quick Dial key un-
til the the letter you need appears.
Now the letter K is displayed.
❐ Press the and keys to scroll
through the alphabet until you find
the letter you need. Now the letter
K is displayed.
3. Press the Yes key to store the letter K.
Quick Dial
Letter
A B C
D E F
G H I
J K L
MNO
Quick Dial
Letter
P Q R
S T U
01
02
03
04
05
06
07
08
09
10
V W X Y Z
Symbol
Nothing
100
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ON/ OFF SWITCHES AND USER PARAMETERS
Some of the features in this machine can be switched on or off, and some of them
do not work unless they are switched on first. Other features can be adjusted in
various ways. Each adjustment or on/ off switch is explained in the relevant
sections of the manual.
There are two user functions to help you adjust these features and switch them
on/off.
❐ Function 62 (On/ Off Switches)
❐ Function 63 (User Parameters)
On /Off Switches
This feature allows you to switch some of the major features of the machine on or
off. The overall procedure is explained below. However, each of the adjustments
that can be made using this procedure are explained in the relevant parts of the
manual. As well as a series of on/ off switches, Function 62 allows access to
many features (see the features table on the next page).
1. Press the Function key and
6,2,2,2,2,6,2, at the ten keypad, then
press Yes key.
2. Scroll through the list of features with
the key until the required feature ap-
pears.
3. Press the Yes key.
4. Change the setting by using the and
the keys.
5. Press the Yes key to store this setting.
The next switch will appear.
6 Either :
❐ Select another feature : Go to step 2.
❐ Finish : Press the Function key.
101
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ON/ OFF SWITCHES AND USER PARAMETERS
A table showing the order of appearance of the switches is given below. Some of
these switches may not be seen depending on the options that have been
installed in the machine (* this feature is available only on Type I models).
Feature
Press key
None
Telephone Line Type
Authorized Reception
Once
Daylight Saving Time (USA Only)
twice
RDS
ECM *
Saving paper
Auto Cutter
Forwarding *
3 times
4 times
5 times
6 times
7 times
User Parameter Settings
A wide range of features can be switched on or off with the User Parameters.
However, this feature is more difficult to use than the On/ Off Switches. The
switches and adjustments are presented on the screen as rows of digits. Each
digit can be either 0 or 1. Each feature is allocated one or more digit. The value of
the digit determines the status of the feature.
The overall procedure is explained below. However, each of the adjustments that
can be made using this procedure are explained in the relevant parts of the
manual.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User parameter list.
Press the key, then press the Start key
2. Press the Yes key. The current settings
for switch 00 are now displayed on the
bottom line of the display. If the settings
for this switch are the way that you want
them, go to step 4.
3. To change the required setting, press a
number from 0 to 7 using the ten keypad
corresponding to the digit that you wish
to change.
Example : Press 0. The value of digit 0
changes, in this case from 0 to 1.
102
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ON/ OFF SWITCHES AND USER PARAMETERS
NOTE: Each switch contains 8 digits, which act as on/off switches for various
features. The digits are numbered from 0 to 7. the setting of digit 7 is shown
at the left side of the display and digit 0 is at the right.
Digit 7 6 5 4 3 2 1 0
4. Either:
❐ Scroll through the switches with the and the keys until the required
switch appears. Then go to step 3.
❐ Finish: Press the Yes key and the Function key.
The User Parameter switches are outlined as follows (* indicates the factory settimg):
Switch 0 - Home position settings
Digit
Purpose
0 to 3 Do not change these settings.
Resolution (Type I Only)
Digit 5
Digit 4
Setting
0
0
1
1
0
1
0
1
Standard *
Detail
Fine
4 to 5
Do not use
Transmission mode:
6
7
0:Memory Transmission Position.
1:Immediate Transmission.*
Halftone mode
0:Off
1: ON*
Digit 01 - Home position settings
Digit
Purpose
0 to 6 Do not change these settings
If you change any of the resolution, transmission mode or Halftone
settings before before making a transmission, then:
0: The setting (s) will not return to the home position after the
transmission.
7
1: The setting(s) will return to the home position after the transmission.*
Digit 02- Fowarding Mark
Digit
Purpose
Mark to be printed at the receiving side to distinguish messages that
are sent from your machine when it is acting as a forwarding station
(Type I Only).
0
0: Off
1: On*
1 to 2 Do not change these settings.
103
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ON/ OFF SWITCHES AND USER PARAMETERS
Digit
3
Purpose
TSI Printing
0: Off*
1: On
4 to 7 Do not change these settings.
Digit 03 - Automatic printing of reports
Digit
Purpose
0
1
Communication Result Report (Type I Only) 0: Off *(ASIA) 1: On *(USA)
Do not change this setting.
File Reserve Report (Memory Transmission)
(Type I Only)
File Reserve Report ( Polling Reception)
Communication Result Report (Polling Reception)
0: Off
Transmission result report (Immediate Transmission)
0: Off*(ASIA) 1: On *(USA)
2
3
4
0: Off *
0: Off *
1: On
1: On
1: On*
5
6
7
Polling Clear Report (Type I Only)
TCR
0: Off *
0: Off
1: On
1: On*
Switch 04 - Automatic printing of reports
Digit
Purpose
0 to 6 Do not change these settings.
Inclusion of part of the image on the following reports : Transmission
result report,Communication failure report (Type I Only)
7
0: Off
1: On *
Switch 05 - Options for reception
Digit
Purpose
0
1
Substitute reception (Type I Only)
Memory reception if no RTI or CSI received. 0:Enable 1: Disable*
0: Off
1: On *
2 to 7 Do not change these settings.
Switch 06 - Home position settings
Digit
Purpose
Purpose
0
1
2
TTI Printing
Do not change these setting.
Closed Network Transmission
0: Off
1: On *
1: On
0: Off *
3 to 7 Do not change this setting.
Switch 07- One Touch Change Over
Digit
0 to 4 Do not change this settings.
5
One Touch Change Over
0: Off
1: On *
6 to 7 Do not change this settings.
104
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ON/ OFF SWITCHES AND USER PARAMETERS
Switch 08 - Various Features with Authorized reception
Digit
Purpose
0 to 1 Do not change this settings.
Authorized reception
Digit 3
Digit2
Setting
X
0
0
1
Off *
2 to 3
Receive messages only from the senders
whose RTI/CSI’s are programmed.
Receive the messages only from senders
whose RTI/CSI’s are not programmed.
1
1
4 to 5 Do not change these settings.
Forwarding
Digit 7
Digit6
Setting
X
0
0
1
Off *
6 to 7
Forwarded messages only from senders
whose RTI/CSI’s are programmed.
Forwarded messages only from senders
whose RTI/CSI’s are not programmed.
1
1
Switch 09 - Do not use.
Switch 10- Halftone type
Digit
Purpose
0 to 6 Do not change these settings.
Halftone type
7
0: STD *
0: Off
1: SPD
1: On *
Switch 11 - Polling
Digit
Purpose
Purpose
0 to 5 Do not use these settings.
6
7
Local printing (Type I Only)
Do not use these settings.
Switch 12 - Do not use.
Switch 13
Digit
0
PSTN Access
1 to 6 Do not use these settings.
Auto cutting leading edge
0:Outline * 1:Inside line
0: Off * 1: On
7
105
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COUNTERS
These counters will help if you wish to keep a regular check on how many pages
your machine has sent, received and copied.
❐ TX (Transmit) Counter: The number of pages that your machine has sent.
❐ RX (Receive) Counter: The number of pages that your machine has received.
❐ Scan Counter: The number of pages that your machine has scanned (includes
copy mode).
❐ PRINT Counter: The number of pages that your machine has printed (includes
copy mode and report/list printing).
1. Press the Function key and
6,2,2,2,2,8,2 using the ten keypad, then
press the Yes key. First, the Transmis-
sion and Reception counters appear.
2. Press the Yes key, and the Scan and
Print counter will appear.
3. When you have finished: Press the Yes
key and the Function key.
DOING TWO THINGS AT ONCE (Dual Access) (Type I Only)
Dual Access means that even if the machine is already carrying out a task, you
may be able to operate the machine. For instance, if your machine is currently
receiving a long fax message but you want to send a message and go back to
your desk without having to wait by the machine, you can place your message in
the feeder, select the required transmission features , dial the number, and press
the Start key. Your message will be scanned and stored to memory while the
machine is still receiving. This means that you can take your fax back to your
desk before it is actually sent. However, to be sure whether your transmission
was successful or not, keep an eye open for Error Reports (or check the
TCR).The following table shows which features can operate simultaneously on
your machine.
Next Operation
Job Currently in progress
1. Storing to Memory
2. Printing from Memory
3. Copying
1.
2.
3.
4.
5.
6.
7.
8.
4. Printing an Automatic
Report
5. Immediate Transmission
6. Memory Transmission
7. Receiving and Printing a
Fax
8. Receiving a Fax to
Memory
106
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DOCUMENT TYPE
Before you send your document, make sure that it meets the following
requirements.
Caution : Documents that do not meet these requirements can cause your
machine to jam or may cause some components of the machine to become
damaged or dirty.
Maximum
Minimum
4mm
(0.16")
600mm
(23.6")
The part shaded will
not be scanned.
105mm
(4.1")
5mm
(0.2")
148mm
(5.8")
210mm(8.2")
257mm(10.1")
Correct Size for the Document Feeder
❐ Thickness: 2 to 8 mils (0.05 to 0.15 mm) (20 lb paper/80gm2 paper)
❐ Length and Width: See the above diagram.
❐ If the page is too short, put it inside a document carrier or enlarge it with a
copier
❐ If the paper is too long, divide it into two or more sheets.
Clearly Written
❐ Small faint characters may not be transmitted clearly.
Uniform Page Sizes
❐ Do not use different sizes of document in the same transmission.
Dry Ink
❐ All ink must be dry before you place the document in the feeder.
107
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DOCUMENT TYPE
Page Condition
Do not place damaged pages in the automatic document feeder.
Originals that contain the following materials and photographs should not be
placed in the document feeder. Make copies of these originals and scan the
copies.
NOTE: Copies made with a copier that uses silicone oil may cause a misfeed. To
avoid this, do not scan such copies until five or ten minutes after copying.
108
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LIMITS ON THE USE OF STORED TELEPHONE NUMBERS
The following table show the limitations that the various features of your fax
machine have.
1. Communication
Feature
Broadcasting from
memory (Type I
Only)
Item
Maximum number of destinations : 10
Polling reception
Maximum number of addresses that can be polled in
one operation: 10 (Model Type I)
1 (Model Type II)
2.Programming
Feature
Item
Quick Dial keys
Number of Quick Dial keys: 10 (1 to 10)
Maximum length of a name : 20 characters
Maximum length of telephone or fax numbers : 240 digits
Number of Speed Dial : Type I 50 (00 to 49)
Type II 20 (00 to 19)
Speed Dial keys
Maximum length of a name : 20 characters
Maximum length of telephone or fax numbers : 240 digits
Groups (Type I Only) Number of Group Stations: 3 (1 to 3)
Maximum length of a name : 20 characters
Maximum length of telephone or fax numbers : 240 digits
109
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SPECIFICATIONS
Dimensions:
Weight:
396mm x281mm x108mm [15.6" x 11.06" x 4.25"] (W x D x H)
4.6 Kg [9.8lbs] without thermal paper
Power Supply:
North America:115 Vac, 60Hz; single phase
Saudi Arabia: 115 Vac, 60Hz; single phase/ 220 - 240 Vac,
50/60 Hz; single phase
Other areas: 220 - 240 Vac, 50/60 Hz; single phase
Power
Consumption:
USA
Standby: 5.5±2W average
Transmission: 11.5±4W average
Reception: 19± 6W average
Copying:28±8W average
Maximum power consumption: 60.0±8W
Asia
Standby: 6.5±2W average
Transmission: 14W±4W average
Reception: 19± 6W average
Copying: 26±8W average
Maximum power consumption: 56W±8W
Acceptable Document: Width:148-257 mm
Dimensions:
Length: 105-357 mm
Thickness: 0.05-0.15mm
ADF Capacity:
10 pages
Memory Capacity: 156 KB (ECM on)
216 KB (ECM Off)
(Type I Only)
Resolution:
Measured usinng ITU -T#1 chart (Slerexe letter) at
standard resolution
Standard:
Detail:
8 x 3.85 dots per mm
8 x 7.7 dots per mm
8x 15.4 dots per mm
Fine:
Transmission
Speed:
Type I: 9 seconds at 9,600bps (G3 ECM with memory
transmission)
for ITU-T#1 test document (Slerexe letter)
using Standard resolution
Type II: 15 second at 9,S600bps (G3 transmission)
for ITU-T#1 test document (Slerexe letter)
using Standard resolution
Compatibility:
Paper roll:
G3
115V Area: Thermal paper; 8.5" x 98.4’ [216mm x 30m]
220V Area: Thermal paper; 210mm x 30m
110
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GLOSSARY
ADF (Automatic Document Feeder):
A device which feeds the pages of a multi-page document one at a time, in the
order that you arranged the pages in the stack.
Batch Numbering (Page Count):
This is a way of numbering pages that allows you to check whether you received
all pages, and if not, which ones are missing. For example, if you receive two
pages with P1/3 printed on one and P2/3 on the other, you have just received a
three-page document but page 3 didn’t make it.
BPS (Bits Per Second):
This is the data communication rate in G3 mode, your fax terminal digitizes
documents, transforming them into ’bit’-binary digits- (an average page will
produce about 200,000 of them), and then sends them out at a top speed of
2,400 to 9,600 bps, depending on the model.
Broadcasting:
In G3 fax communication terminology, broadcasting is the transmission of a
document to more than one address in sequence, not simultaneously.
ITU-T:
This committee sets international standards for communication.
Communication:
Transmission or reception.
Copy:
When used as a noun, this refers to a printout, either in copy mode or receive
mode.
Country Code:
In international dialing, this is the code that directs the call to the country where
the terminal that you wish to send to is located.
CSI:
Called Subscriber Identification.
Default Setting:
See "Factory Setting".
Dial Pulses:
These are dialing signals that your terminal sends out if it uses pulse dialing.
Document:
This is the original page or set of pages that you wish to send.
111
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GLOSSARY
DPI (Dots Per Inch), or L/mm (Lines Per Millimeter):
This is the unit of resolution. The scanner scans your document according to the
selected resolution. An 8 1/2" x 11" page is broken down into about 1,728,000
dots if standard resolution is used. (Digital compression techniques for G3 convert
these into about 200,000 bits.)
ECM (a Error Correction Mode):
This is signaling method that is designed to eliminate transmission errors on even
the noisiest of telephone lines.
EFC:
This is a proprietary digital data compression technique. It shortens the time for
sending a page.
Factory Setting:
The factory setting of a function is the state into which it was programmed at the
factory; this will also be the state of that function in a new machine. It can also be
referred to as "Default Setting".
File:
A Memory File or a Polling File.
Group 3:
This is an internationally-agreed signaling and data transfer method used for
facsimile communication (approved by ITU-T). It is also known as G3.
Handset
This is the telephone that is connected to the jack marked "TEL 1" or "TEL2".
Home Position:
Some of your machine’s features can be adjusted. The home position is the
setting to which the machine always returns at the end of an operation.
International Dialing Codes:
This is the code that must be dialed at the beginning of the number if the
destination is outside your country.
Memory File:
This is a document stored in the memory together with instructions (destinations,
time of transmission) for sending that document.
Original:
Same as "Document".
Page Retransmission:
If the terminal you are sending to indicates that it did not properly receive the
page you just sent, your terminal will resend that page from memory. This only
works if you used Memory Transmission and if you are not using ECM (ECM is a
more effective data retransmission method).
112
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GLOSSARY
Polling File:
This is a set of instructions (destinations to be polled, time of polling) for polling
reception.
Pulse Dialing
This method of dialing uses a string of pulses to represent each dialed digit.
Reception:
The act of receiving a document.
RTI
Remote Terminal Identification.
Sending:
Same as "Transmission", see below.
Standby Mode:
The terminal is said to be in standby mode when it is idle.
Terminal:
A facsimile terminal, such as your machine.
Tone Dialing:
This method of dialing uses a tone to represent each dialed digit.
Transmission:
The act of sending a document.
TTI:
Transmit Terminal Identification.
113
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GLOSSARY
114
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F
INDEX
Fax Mode, 50
File List, 89
A
Forwarding, 70
Forwarding Mark, 74
Fowarding List, 90
Free Polling, 77
File Reserve Report 85,86,87,104
AI Short Protocol, 84
Authorized Reception, 66
Authorized Reception List, 90
Auto Document, 58
Auto Ring Time, 49
Automatic Cutter, 22
Automatic Redialing, 47
Automatically printed reports, 85
Autoselect Mode, 49
G
General Precaution, 9
Glossary, 111 - 114
Grounding, 7
Group Dial, 31,34,39
Group Dial List, 89
B
Blocking Wrong Connection Reception, 65
Broadcasting, 38
H
Halftone, 41
C
Homeposition Adjustments, 42
Calling to request a message, 76
Chain Dial, 34
I
Changing Transmission Mode, 46
Closed Network Reception, 65
Cold Weather Power-Up , 8
Communication Failure Report, 85
Communication Problems, 96
Communication Result Report 85,86,87,104
Connecting Telephone Answerring Mode, 50
Converting Transmission Mode, 46
Copy Jam, 95
ID Transmission, 64
Identification Display, 18
Immediate Transmission, 36
Installation, 13
J
Journal, 85, 88 - 89
L
Copying, 84
Counters, 106
Limits On the Use of Stored Teleohone Num-
ber, 109
CSI, 20
Local Printing, 74
Location, 13
Cutting Paper, 22
Cutting the leading edge of the paper, 24
M
D
Machine’s Identification, 18
Maintaining Your Machine , 91, 93
Manual Paper Cutting, 22
Manual Receive Mode, 50
Memory Transmission as your first choice, 46
Daily Care, 91 - 92
Datail, Fine, Standard, 41
Date and Time, 17
Daylight Saving Time, 21
Document Type, 107 - 108
Doing Two Things at once, 106
Dual Access, 106
O
Ducument Jam, 94
On/Off Switches, 101
One Touch Change Over, 55
Operating Difficulties, 96
Operating Precautions, 9
Outline Telephone System, 23
E
ECM, 62
Entering Names and Labels, 100
Entering telephone number, 100
Error Code, 98 - 99
Error Messages, 97
Error Report, 85, 88
Extension Telephone System, 23
P
Page Condition, 108
Page Header, 19
Page Number, 45
Page Retransmission, 62
Paper Precautions, 9
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Paper Saver, 82
Polling, 76
Polling Clear Report, 86
Polling ID, 76
Telephone Number Display, 20
Telephone Number List, 89
Thunderstorms, 8
Tonal Signal, 61
Polling Reception, 80
Tone Dial, 21
Polling reception, Stored ID override, 80
Polling Transmission, 77
Polling transmission, ID Override, 78
Power Failure Report, 86
Power Supply, 7, 15
Tone Key, 61
Transmission Result Report, 85
TTI, 19
U
Prefix Number, 23
User Parameter List, 90
User Parameter Settings, 102
Preventing transfer to a wrong connection, 63
Printing a sample of data on the reports, 87
Printing TTI , 46
Program List, 90
Pulse Dial, 21
W
Wild cards, 75
Q
Quick Dial , 26
Quick Dial List, 89
R
RDS, 83
Receiving, 51
Receiving fax message when there is a prob-
lem, 53
Redial Key, 48
Redialing, 47 - 48
Rejection of Unidentified Sender, 65
Replacing The Paper , 93
Reports you can print out yourself, 89 - 90
Resolution, 41
RTI, 18
S
Scanning Quickly, 37
Secured Polling, 77
Send Later, 44
Sending Quickly, 36
Sending To More Than One Location, 38
Solving Problems, 94 - 95, 97, 99
Specifications, 110
Speed Dial, 29
Speed Dial List, 89
Storing an Often used Document, 58
Substitute Reception, 53
T
TCR, 85, 88 - 89
Technical Reference, 99 - 101, 103, 105, 107,
109, 111, 113
Telephone Answering Machine, 50
Telephone Call, 56 - 57
Telephone Directory, 43
Telephone Line Type, 21
Telephone Mode, 50
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FUNCTION LIST
Type I Models
NO.
FUNCTION
PAGE
80
77
77
38
81
79
27
29
31
58
89
89
89
58
39
78
60
11
12
13
21
22
23
31
32
33
34
41
42
43
44
51
52
53
Polling Reception
Polling Transmission
Free Polling Transmission
Erasing Memory Files
Erasing Polling Reception Files
Erasing Polling Transmission Files
Programming Quick Dial / Printing The Quick Dial List
Programming Speed Dial / Printing The Speed Dial List
Programming Group Dial / Printing The Group Dial List
Storing and erasing an Auto Document
Printing the TCR
Printing the File List
Printing the Telephone Number List
Printing an Auto Document
Printing the contents of Memory Files
Printing the contents of Polling Files
Printing the contents of an Auto Document
Functions 60 and above can only be used after a password has been entered.
61
System Set Up: Polling ID, RTI, TTI, CSI, PSTN Access
Number, Auto Ring Time
19
62
63
On / Off Switches
Programming User Parameters / Printing a User
Parameter List
102
103
71
Programming Authorized Senders / Printing an Authorized
Senders List
67
72
81
82
Programming Forwarding / Printing the Forwarding List
Programming The Date And Time
Checking Counters
71
17
106
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Type II Models
NO.
FUNCTION
PAGE
11
12
13
21
31
32
41
42
Polling Reception
Polling Transmission
Free Polling Transmission
81
78
78
39
28
30
90
90
Erasing Polling Reception Files
Programming Quick Dial / Printing The Quick Dial List
Programming Speed Dial / Printing The Speed Dial List
Printing the TCR
Printing the Telephone Number List
Function 60 and above can only be used after a password has been entered
61
System Set Up: Polling ID, RTI, TTI, CSI, PSTN Access
Number, Auto Ring Time
19
62
63
On / Off Switches
Programming User Parameters / Printing a User
Parameter List
102
103
71
Programming Authorized Senders / Printing an Authorized 67
Senders List
81
82
Programming The Date And Time
Checking Counters
18
107
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Quick Reference Card
Basic Transmission Procedure [Type I Model]
Memory Transmission
Immediate Transmission
1
2
Make sure that the machine is in standby mode.
Check that the Memory indicator is Check that the Memory indicator is
lit.
not Lit.
If it is not lit, press the Line Select If it is lit, press the Line Select key.
key.
3
4
Carefully place the document in the feeder.
Select the resolution (and halftone if necessary)
You may select one or more of the
following options. To select an
option, press the right arrow on the
scroll key, then press one of the
following combinations of keys.
Send Later
5
Page Count
TTI On/ Off
Enter the telephone number in one of the following ways
Quick Dial
Speed Dial
Group Dial
Ten Key Pad
Quick Dial
Speed Dial
Ten Key Pad
Handset
6
Handset
On Hook Dial
On Hook Dial
7
8
Press the YES key.
Either:Dial another number go to
step 6. then Press the Start key.
To dial another number, go to step
6. Otherwise, press the Start key.
Press the START key.
The machine stores your message The machine dials, then your
9
in memory, then sends it to each
terminal in sequence.
message is fed, scanned, and
sent to the other terminal.
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[Type II Model]
Immediate Transmission
1
2
3
Make sure that the machine is in standby mode.
Carefully place the document in the feeder.
Select the resolution (and halftone if necessary)
You may select one or more of the following options. To select an
option, press the right arrow on the scroll key, then press one of the
following combinations of keys.
Send Later
4
Page Count
TTI On/ Off
Quick Dial
Speed Dial
5
Ten Key Pad
Handset
On Hook Dial
6
7
Press the START key.
The machine dials, then your message is fed, scanned, and sent to the
other terminal.
Clear File From Memory
1. Memory Transmission (Type I Only): Press the Function key and 2,1 using
the ten keypad, then press the Yes key.
Polling Reception :
Press the Function key and 2,2 using
the ten keypad, then press the Yes key.
Polling Transmission (Type I Only): Press the Function key and 2,2 using
the ten keypad, then press the Yes key.
2. Input the file number. If you do not know the file number, print a list of files or
press the key until the required file appears.
3. Press the YES key twice.
4. Press the Function key.
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ENERGY SAVING INFORMATION
As an Energy Star Partner, we have determined that this fax model
meets Energy Star guidelines for energy efficiency.
This product was designed to reduce the environmental impact associated with
this fax equipment. This is accomplished by means of energy saving features
such as Low Power (Energy Saver) modes and Night Timer. Please see
applicable sections of operating manual for details.
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NOTE: This information is only for the Type I models.
When your machine receives a new voice message, it can call your programmed
station automatically. You can choose a paging number or a telephone number as
your station. If you choose the paging number and telephone number as your
station, the machine will call only the paging number.
If you follow the procedure below, your pger will display the sender’s telephone
number and message numbers when your fax machine has received a voice
message.
NOTE: You must program the paging telephone number first.
1. Press the Function key and
6,2,2,2,2,6,1 using ten keypad, then
press the Yes key.
Y/ NEXTk
S ET P AGI NG TEL NO.
2 If the above display has not appeared,
press the k key until the screen is as
shown above.
3.Press the Yes key.
P AGI NG TEL
l l l l l l l l l l l l l l l l l l
KP AD
4. Input the paging telephone number that P AGI NG TEL
KP AD/ Y/ N
7 2 2 7 0 5 0 5 5 2
you wish to use.
Example: 7227050552 , press
7,2,2,7,0,5,0,5,5,2 using the ten keypad.
5. Press the Yes key .
6. Finish: Press the Function key
1. Press the Function key and
Y/ NEXT k
S ELECT LI NE
6,2,2,2,2,6,2 using the ten keypad.
Then press the Yes key.
2. Press the k key until "P AGI NG
ON/ OF F " is displayed.
Y/ NEXT k
P AGI NG ON/ OF F
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3. Press the Yes key.
P AGI NG
ON
Y/ j k
kOF F
4. Use the j and the k keys to switch this
feature on or off.
P AGI NG
Y/ j k
kON
OF F
5. Press the Yes key to store your setting,
then press the Function key.
When your fax machine receives a new voice message, it will make yur pager
beep 10 times.
NOTE: You must program the telephone number first.
When the fax machine fail to call, It will automatically redial.
1. Press the Function key and
6,2,2,2,2,6,1 using ten keypad, then
press the Yes key.
Y/ NEXTk
S ET P AGI NG TEL NO.
2 Press the k key until the screen is as
shown opposite.
Y/ NEXTk
S ET NOTI F Y TEL NO.
3.Press the Yes key.
NOTI F Y TEL
l l l l l l l l l l l l l l l l l l
KP AD
4. Input the paging telephone number that NOTI F Y TEL
KP AD/ Y/ N
3 1 2 2 6 2 0 4 7 1
you wish to use.
Example: 3122620471 , press
3,1,2,2,6,2,0,4,7,1using the ten keypad.
5. Press the Yes key .
6. Finish: Press the Function key
1. Press the Function key and
Y/ NEXT k
S ELECT LI NE
6,2,2,2,2,6,2 using the ten keypad.
Then press the Yes key.
2. Press the k key until "NOTI F YI NG
Y/ NEXT k
NOTI F YI NG ON/ OF F
ON/ OF F " is displayed.
3. Press the Yes key.
NOTI F YI NG
ON
Y/ j k
kOF F
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4.
Use the j and the k keys to switch this
NOTI F YI NG
Y/ j k
kON
OF F
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
When you go out, you can hear the received voice messages from your machine
using this feature. This feature will work only if the following conditions have been
met.
❐ When you use this feature from another place, You must be connected to a
telephone line that can accept DTMF (tone dial) signals.
❐ Your machine’s remote ID code must be programmed.
❐ Remote control must be switched on.
As a new machine has a Remote ID of 0000 when it leaves factory, we
recommend that you store a new Remote ID immediately.
1. Press the Function key and
6,2,2,2,2,6,1 using ten keypad, then
press the Yes key.
Y/ NEXTk
S ET P AGI NG TEL NO.
2. Press the k key until the screen is as
shown opposite.
Y/ NEXTk
S ET REMOTE I D
3. Press the Yes key.
REMOTE CHANGE?
0 0 0 0
Y/ N
4. Press the Yes key and the No key to
REMOTE I D
l l l l
KP AD
clear.
5. Input the Remote ID that you wish to
use.
REMOTE I D
0 8 2 6
Y/ N
Example: 0826 , press 0,8,2,6 using the
ten keypad.
6. Press the Yes key .
7. Finish: Press the Function key
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad.
Then press the Yes key.
Y/ NEXT k
S ELECT LI NE
2.
Press the k key until "REMOTE
F UNC. ON/ OF F" is displayed.
Y/ NEXT k
REMOTE F UNC. ON/ OF F
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3. Press the Yes key.
REMOTE F UNC.
Y/ j k
ON
kOF F
4. Use the j and the k keys to switch this
REMOTE F UNC.
Y/ j k
kON
OF F
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
1. Dial your fax machine.
2. Immediately after hearing the telephone answering machine’s message you
must press the # key.
3. You enter your Remote ID code, then press the # key. A single high-pitched
beep will be heard. This is an Ack tone (Acknowledgment).
4. After hearing the Ack tone, you must press 3,0 and the # key quickly.
5 You can hear the received voice messages from your machine. They will be
played back from the new one.
NOTE:❐ If you wish to play back again, press 3,0 and #.
❐ If you wish to stop play back, press the # key twice.
6. When you have listened to all messages press the # key twice.
Sometimes during this feature you will hear one or more beeps.
Sound
Reason
Required Action
One high beep
Acknowledgment No problem; keep going.
A short beep three times
A high beep three times
Rejection
Service code
accepted
Operation error. Try again.
No problem; keep going.
When you go out, you can confirm whether your machine received new voice
messages or not depending on the number of rings as shown in the following
chart.
Number Of Calling
Meaning
2
5
Your machine received the voice messages.
Your machine did not receive the voice message.
If you hang up the telephone within 5 rings, you can save the telephone charges.
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1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad.
Then press the Yes key.
Y/ NEXT k
S ELECT LI NE
2. Press the k key until "TOLL S AVI NG
ON/ OF F " is displayed.
Y/ NEXT k
TOLL S AVI NG ON/ OF F
3. Press the Yes key.
TOLL S AVI NG
Y/ j k
ON
kOF F
4.
Use the j and the k keys to switch this
TOLL S AVI NG
Y/ j k
kON
OF F
feature on or off.
5. Press the Yes key to store your setting,
then press the Function key.
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1. P.51
Giving Priority To Telephone Answering (TAM ) M ode
This mode is selected when the Auto Select Indicator is lit just like Auto Select
Mode. If you receive voice messages, start the indicator blinks.This mode
ensures that the answering machine mode has a chance to respond to incoming
telephone calls. If the call happens to be a fax message, the message will be
given to the fax machine automatically.
If the other party calls you, a recorded message will be played automatically. The
message is fixed at the factory.
Setting up the TAM mode
1. Press the Function key and 6,2,2,2,2,6,2
using the ten keypad. Then press the
Yes key.
2. Press the key until "SELECT AUTO
RECEIVE MODE" is displayed.
3. Press the Yes key.
4. Press the and the key to switch TAM
Mode on.
5. Press the Yes key and the Function key.
6. Make sure that the Auto Select Indicator is lit. If it is not lit, press the
Reception key until it is lit.
Sending a Recorded M essage
When you are in TAM mode, you can choose whether to transmit the recorded
voice message or not. The message is spoken in Chinese.You can not change
this message.
1. Press the Function key and
6,2,2,2,2,6,3 using the ten keypad, then
press the Yes key.
❐ At this time, you can print a User Parameter List
if you press the key, then press the Start key.
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2. Press the Yes key, then press the and
the key until the setting for Switch 07
is shown.
3. Change the setting of digit 1. If you wish
to change the settings press 1 using the
ten keypad.
4. To finish: Press the Yes key, then press the Function key.
2. P89
TELEPHONE ANSWERING MACHINE
The Type I model has a useful internal Telephone Answering machine. You can
access it by setting up your machine to TAM mode. You do not need to connect
an extra telelphone. This machine can record messages of up to about 6 minutes
in all.
Keys
Listeni ng to the received voi ce messages
1. Make sure that the machine is in TAM mode.
2. Press the No key, now you are in TAM
standby mode.
3. Either:
❐ The number is displayed on the
first line, you received messages:
Go to step 4.
❐ "00 message(s)" is not displayed,
you have not received any mes-
sage: Go to step 5.
4. Press the key. The machine will start
playing back from the first message, and
the date and time of receiving will be dis-
played.
NOTE:
❐ If you wish to stop playing, press the No key.
❐ If you wish to skip a message, press the key.
❐ If you wish to skip back a message, press the key.
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5. After playing back all received mes-
sages, the beep tone is transmitted 5
times and it will return to standby mode.
Clearing A ll the A ll Received M essages
1. Make sure that the machine is in TAM mode.
2. Press the No key.
3. Press the Clear key.
4. Either:
❐ Erase all received messages:
Press the Yes key.
❐ Otherwise: Press the No key
5. Press the Function key.
Cancelling the TAM M ode
1. Press the Function key and
6,2,2,2,2,6,2 using the ten keypad. Then
press the Yes key.
2. Press the key until "SELECT AUTO
RECEIVE MODE" is displayed.
3. Press the Yes key.
4. Press the and the keys to switch
TAM Mode off.
NOTE: If "ERASE ALL MESSAGES?" is displayed, you have not listened to all re-
ceived messages yet. Press the No key and and listen to them.
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Put I n The Batteries (type I M odel Only)
All fax messages stored in the memory may be erased if power is switched off. If
you wish to avoid this, please put two batteries into the machine.
NOTE: Do not turn on the machine.
1 Open the battery cover on the bottom of
the machine.
2. Put in the batteries making sure the ter-
minals are the right way up. See the dia-
gram.
3. Replace the battery cover.
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ERRATA
[P13] Accessories
One paper holder rod is also packed with the machine.
[P14] Installation Procedure
[E]
2-3) Set the paper guides [E] at each end to match
the paper size. The paper roll must be set in
the center.
2-4) Insert the rod into the paper roll as shown,
then set the roll into the machine (hold the roll
in a direction so that it rolls away from you
when the leading edge is pulled upward).
NOTE: Make sure the ends of the rod fit into
the paper guides
[P15]
Cut off excess paper after plugging in the power cord. Disregard step 2-7 and
insert the following after step 3-3:
3-4) Press the start key to cut off the excess paper.
[P85, 86, 87 and 104]
Replace " Memory Storage Report" and "Polling Reserve Report" with "File
Reserve Report ".
This report is printed after storage for memory transmission and/or polling
reception.
Replace "Polling Result Report" with "Communication Result Report ". This report
is printed after memory transmission and/or polling reception .
Part No. H0688690
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ERRATA
WARNING: This equipment has been tested and found to comply with the limits
for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However,
there is no guarantee that interference will not occur in a particular installation. If
this equipment does cause harmful interference to radio or television reception,
which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following
measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.
Part No. H0688693
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NOTICE TO USERS (New Zealand)
Equipment connected to the interface port shall be certified to meet the
requirements of Reg. 18 of the New Zealand wiring Regulations 1976.
Telepermitted equipment may only be connected to the interface port.
The operation of this equipment on the same line as telephones or other
equipment with audible warning devices or automatic ring detectors will give
rise to bell tinkle or noise and may cause false tripping of the ring detector.
Should such problems occur, the user is not to contact Telecom Faults
Service.
Immediately disconnect the equipment should it ever suffer physical damage
which results in their internal parts becoming accessible in normal use.
Arrange for its disposal or have it repaired before it is reconnected.
Should it necessary to move the equipment, it is necessary to disconnect the
Telecom network connection before disconnecting the Power lead or any
separate earth lead. Similarly, when reconnecting the equipment it is
necessary to connect the power lead or earth lead before connecting the
telecom Network.
Not all standard telephones will respond to incoming ringing when connected
to the extension socket.
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IMPORTANT SAFETY INSTRUCTIONS
1. Read all of these instructions.
2. Save these instructions for later use.
3. Follow all warnings and instructions marked on the product.
4. Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol
cleaners. Use a damp cloth for cleaning.
5. Do not use this product near water.
6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product or injuring the user.
7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the
product on a bed, sofa, rug or other similar surface. This product should not be placed in a
built-in installation unless proper ventilation is provided.
8. This product should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult an authorized sales person or
your local power company.
9. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin. This plug will only fit into a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding type plug. (This does not apply in countries
in which the 2-wire, non-grounded type plug is used)
10. Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
11. If an extension cord is used with this product. Make sure that the total of ampere ratings of
the products plugged into the extension cord do not exceed the extension cord ampere rating.
Also, make sure that the total of all products plugged into the wall outlet does not exceed 15
amperes.
12. Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
13. Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refer all servicing to qualified service
personnel.
14. Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:
A. When the power cord or plug is damaged or frayed.
B. If liquid has been spilled into the product.
C. If the product has been exposed to rain or water.
D. If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often required extensive work
by a qualified technician to restore the product to normal operation.
E. If the product has been dropped or cabinet has been damaged.
F. If the product exhibits a distinct change in performance, indicating a need for service.
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Additional Information and Errata
[P51] Receiving with Auto Select mode
1. The machine starts ringing.
2. You have two options:
❐ Pick up the handset.
If you hear a voice then continue a normal conversation.
If you hear a tone then the other end is a fax machine. Make sure the
document feeder is empty, press the Start key to start receiving and replace
the handset. If you do not replace the handset or press the Start key, after a
few seconds the machine will automatically take the line and receive the
message.
❐ Do nothing. The machine will keep ringing. After a number of rings (the auto
ring time ) the machine will begin to receive a message. You can change
the number of rings (the auto ring time) - see page 49.
[P14, 92, 93 and 95] Opening the printer cover
The printer cover catch is located in the center of the
cover. To release the printer cover, you need to
squeeze the catch backwards - see opposite. The
cover will spring out a little. Then grasp the paper
guides and raise the cower up.
NOTE: The catch must be squeezed backwards. If
you apply too much pressure in the opposite
direction the catch will become detached from
the machine. If this happens, follow the instruc-
tions below.
Reattaching the printer cover catch
If your printer cover catch becomes detached, it can
easily be fixed. While holding the printer cover open,
push the catch back into position in the direction shown
opposite. The catch should click into place.
[P95] Replacing the carriage
If you close the printer cover and "
" or "
" is still displayed, please
check the position of the carriage. It should be on the
left side. If it is not in that position, slide it back to the left.
NOTE: If the carriage sticks halfway, the transparent
plastic strip may be blocking it - pull it out
slightly from the rear of the machine to let it
pass.
Part No. H0688697
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Additional Information and Errata
[P51] Receiving with Auto Select mode
1. The machine start ringing.
2. You have two options:
❐ Pick up the handset. If a person is at the other end, you can continue a nor-
mal conversation. However, if it its a fax machine (if you hear the tone),
press the Start key, then replace the handset to receive the message.
❐ Do nothing. The machine keep ringing. After a number of rings (the auto
ring time ) the machine will begin to receive a message. You can change
the number of rings (the auto ring time) - see page 49.
[P15, 103, 103 and 105] Opening the printer cover
The printer cover catch is located in the center of the
cover. To release the printer cover, you need to
squeeze the catch Backwords -see opposite. the
cover will spring out slightly allowing you to raise it up.
NOTE: The catch must be squeezed backwards. If
you apply too much pressure in the opposite
direction the catch will become detached from
the machine. If this happens, follow the instruc-
tions below.
Reattaching the printer Cover Catch
If your printer cover catch becomes detached, it can be
easily be fixed. While holding printer cover open, push
the catch back into position in the direction shown
opposite. The catch should click into place.
[P106] Replacing the carriage
When you close the printer cover, but the "
" or "
" is still displayed, please
check the position of the carriage. It should be left side.
If it is not in that position, slide it back to the left.
Part No. H0688698
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