User's Guide
DSm520pf/AC122/AC205
For safe and correct use of this machine, please be sure to read the Safety
Information in this manual before you use it.
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Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
WARNING:
Indicates a potentially hazardous situation which, if instructions are
not followed, could result in death or serious injury.
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
WARNING:
• Connect the power cord directly into a wall outlet and never use an
extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the power
cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug, not
the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite when
exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regulations.
• Keep the machine away from flammable liquids, gases, and aerosols. A fire
or an electric shock might occur.
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CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine. While moving
the machine, you should take care that the power cord will not be damaged under the
machine.
• When you disconnect the power plug from the wall outlet, always pull the plug (not the
cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside the
machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• Be careful not to cut yourself on any sharp edges when you reach inside the product to
remove misfed sheets of paper or masters.
• For environmental reasons, do not dispose of the machine or expended supply waste at
household waste collection points. Disposal can take place at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a label
indicating the “
”. Otherwise, an injury might occur.
Power Supply
The socket-outlet shall be in stalled near the product and shall be easily accessible.
Ozone Safety
This product generates ozone during operation.
Normally, the ozone level is safe for operators. If ozone odor may appear, ventilate the room.
For Fax or Telephone
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to persons, including the following;
Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink or
laundry tub, in a wet basement or near a swimming pool. Avoid using a telephone during an
electrical storm. There may be a remote risk of electric shock from lightning. Do not use a
telephone in the vicinity of a gas leak to report the leak. Use only No. 26 AWG or larger
telecommunication line cord.
SAVE THESE INSTRUCTIONS
Laser Safety:
This equipment is considered a class 1 laser device. This equipment contains a 5 milliwatt, 770-
795 nanometer wavelength, AlGaAs laser diode. The following marking is attached on the back
of the equipment.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure.
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For North America
CDRH Regulations
This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products.
This equipment contains a 5 milliwatt, 770-795 nanometer wavelength, AlGaAs laser diode.
This equipment does not emit hazardous radiation, since the beam is totally enclosed during
all customer modes of operation and maintenance.
Caution:
Use of controls or adjustment or performance of procedures other than those specified in this
manual might result in hazardous radiation exposure.
Mercury Safety
LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR
DISPOSED OF ACCORDING TO LOCAL, STATE OR FEDERAL LAWS. For details see
lamprecycle.org, eiae.org, or call 1-800-336-MSDS (6737)
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Declaration of Conformity
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC
of the European Parliament and of the Council of 9 March 1999 on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
Notice to Users Accessing Analog PSTN in EEA Countries
This product is designed to be able to access analog PSTN in all EEA countries. Local PSTN
compatibility is dependent on software switch settings. Please contact your service
representative if relocating this product to another country. In the event of problems, please
contact your service representative in the first instance.
Correct Disposal of This Product (Waste Electrical & Electronic Equipment)
(Applicable in the European Union and other European countries with separate
collection systems)
This marking shown on the product or its literature, indicates that it should not be
disposed with other household wastes at the end of its working life. To prevent
possible harm to the environment or human health from uncontrolled waste
disposal, please separate this from other types of wastes and recycle it responsibly
to promote the sustainable reuse of material resources.
Household users should contact either the retailer where they purchased this product, or their
local government office, for details of where and how they can take this item for
environmentally safe recycling.
Business users should contact their supplier and check the terms and conditions of the
purchase contract. This product should not be mixed with other commercial wastes for
disposal.
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Positions of Labels and Hallmarks for
WARNING and
CAUTION Labels
This machine has labels for
WARNING and
CAUTION at the positions shown below. For
safety, please follow the instructions and handle the machine as indicated.
*This label is stuck to hot surfaces. Be careful not to touch these areas.
In accordance with IEC 60417, this machine uses the following symbols for the main power
switch:
means POWER ON.
means POWER OFF.
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NOTICE
Note to users in the United States of America
Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This equipment generates,
uses and can radiate radio frequency energy and, if not installed and used in accordance with
the instructions, may cause harmful interference to radio communications. However, there is
no guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one more
of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
Caution
Changes or modifications not expressly approved by the party responsible for compliance
could void the user's authority to operate the equipment.
Notice about the Telephone Consumer Protection Act (Valid in USA
only).
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a
computer or other electronic device, including FAX machines, to send any message unless such
message clearly contains in a margin at the top or bottom of each transmitted page or on the
first page of the transmission, the date and time it is sent and an identification of the business
or other entity, or other individual sending the message and the telephone number of the
sending machine or such business, other entity, or individual. (The telephone number provided
may not be a 900 number or any other number for which charges exceed local or long-distance
transmission charges.)
In order to program this information into your FAX machine, refer to “Setting the Machine ID”in
this manual. Follow the steps provided there to enter the business identification and telephone
number of the terminal or business. This information is transmitted with your document by the
FAX HEADER feature. In addition to the information, be sure to program the date and time into
your machine.
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USA
FCC Requirements
1.This equipment complies with Part 68 of the FCC rules and requirements adopted by the
ACTA. On the cover of this equipment is a label that contains, among other information, a
product identifier in the format US:AAAEQ##TXXXXX. If requested, this number must be
provided to the telephone company.
2.This equipment uses the RJ11C USOC jack.
3.A plug and jack used to connect this equipment to the premises wiring and telephone
network must comply with the applicable FCC Part 68 rules and requirements adopted by
the ACTA. A compliant telephone cord and modular plug is provided with this product. It
is designed to be connected to a compatible modular jack that is also compliant. See
installation instructions for detail.
4.The REN is used to determine the number of devices that may be connected to a
telephone line. Excessive RENs on a telephone line may result in the devices not ringing
in response to an incoming call. In most but not all areas, the sum of RENs should not
exceed five (5.0). To be certain of the number of devices that may be connected to a line,
as determined by the total RENs, contact the local telephone company. The REN for this
product is part of the product identifier that has the format US:AAAEQ##TXXXXX. The
digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
5.If this equipment causes harm to the telephone network, the telephone company will
notify you in advance that temporary discontinuance of service may be required. But if
advance notice is not practical, the telephone company will notify the customer as soon
as possible. Also, you will be advised of your right to file a complaint with the FCC if you
believe it is necessary.
6.The telephone company may make changes in its facilities, equipment, operations or
procedures that could affect the operation of the equipment. If this happens the
telephone company will provide advance notice in order for you to make necessary
modifications to maintain uninterrupted service.
7.If trouble is experienced with this equipment, for repair or warranty information, please
contact RICOH CORP. CUSTOMER SUPPORT DEPT. at 1-800-FASTFIX. If the equipment is
causing harm to the telephone network, the telephone company may request that you
disconnect the equipment until the problem is resolved.
8.In the event of operation problems (document jam, copy jam, communication error
indication), refer to the solving problems section in this manual.
9.Connection to party line service is subject to state tariffs. Contact the state public utility
commission, public service commission or corporation commission for information.
WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST
CALLS TO EMERGENCY NUMBERS:
1.Remain on the line and briefly explain to the dispatcher the reason for the call before
hanging up.
2.Perform such activities in the off-peak hours, such as early morning hours or late
evenings.
CANADA
The Ringer Equivalence Number is an indication of the maximum number of devices allowed to
be connected to a telephone interface. The termination on an interface may consist of any
combination of devices subject only to the requirement that the sum of the RENs of all the
devices does not exceed five.
This product meets the applicable Industry Canada technical specifications.
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Note:
This Class B digital apparatus complies with Canadian ICES-003.
Differences Between British and American English
British English
(Re)dialling
Colour
American English
(Re)dialing
Color
Emphasise
Recognise
Organise
Emphasize
Recognize
Organize
Authorise
Cancelling
Customise
Grey
Authorize
Canceling
Customize
Gray
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Special Features .................................................................... 1.2
Understanding Component Locations ........................................ 1.4
Rear View ....................................................................... 1.5
Changing the Display Language ............................................. 2.16
Setting the Machine ID ......................................................... 2.17
Changing the Clock Mode ................................................ 2.21
Uninstalling the Network Scan Driver ................................ 2.45
Using the Set IP .................................................................. 2.46
Installing Set IP ............................................................. 2.46
To Use Set IP ................................................................ 2.47
Using the Printer Settings Utility ............................................ 2.48
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In the Multipurpose Tray ................................................... 3.6
Using the Manual Feed Mode ............................................. 3.8
Printing to the Front Output Tray (Face down) ................... 3.10
Printer Tab .................................................................... 4.11
Using Overlays .................................................................... 4.21
What is an Overlay? ....................................................... 4.21
Using a Page Overlay ..................................................... 4.22
Making Copies on the Document Glass ...................................... 5.4
Making Copies from the Automatic Document Feeder .................. 5.5
Setting Copy Options ............................................................. 5.7
Darkness ........................................................................ 5.7
Original Type ................................................................... 5.7
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2 Sides on 1 Page Copying .............................................. 5.11
2 Up or 4 Up Copying ..................................................... 5.12
Poster Copying .............................................................. 5.13
Changing the Default Settings ............................................... 5.14
Adding a Scanner ........................................................... 6.12
Removing a Scanner ...................................................... 6.14
Scanning using the Network Scan driver ........................... 6.17
Loading Paper for Receiving Faxes ......................................... 7.15
Receiving Automatically in Fax Mode ...................................... 7.15
Receiving Manually in Tel Mode ............................................. 7.15
Receiving Automatically in Ans/Fax Mode ................................ 7.16
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Receiving Faxes Using the DRPD Mode ................................... 7.17
Storing a Number for Speed Dialing .................................. 7.21
(Multi-address Transmission) ........................................... 7.25
Searching for a Number in Memory ........................................ 7.26
Using Secure Receiving Mode ................................................ 7.34
Printing Reports .................................................................. 7.35
Changing Setting Options ................................................ 7.37
Cleaning the Drum ......................................................... 8.11
Ignoring the Toner Empty Message .................................. 8.12
Setting E-mail Notification .................................................... 8.13
Setting the Machine Setup tab ......................................... 8.13
Setting the Contact Information tab ................................. 8.16
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Fax Problems ................................................................ 9.26
Solving Network Printing Problems ......................................... 9.28
Windows Problems ......................................................... 9.29
About USB Flash Drives ........................................................ 10.2
Deleting an Image File .................................................... 10.7
Formatting the USB Flash Drive ....................................... 10.8
Printing From the USB Flash Drive ........................................ 10.10
Setting Up a Locally-Shared Machine ........................................ A.2
In Windows 98/Me ........................................................... A.2
In Windows NT 4.0/2000/XP .............................................. A.3
Setting Up a Network-Connected Machine ................................. A.4
Configuring Network Parameters on the Control Panel ........... A.4
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Installing Memory DIMM ......................................................... B.2
Removing a Memory DIMM ................................................ B.4
Installing an Optional Tray ...................................................... B.5
Supported Sizes of Paper .................................................. C.7
Guidelines for Using Paper ................................................ C.8
Paper Specifications ......................................................... C.9
Paper Output Capacity ...................................................... C.9
Paper Storage Environment ............................................... C.9
xvi
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Special Features
Your new machine is equipped with special features that
improve the print quality. You can:
Print with excellent quality and speed
• You can print up to 1200 dpi [Best]. See page 4.8.
• Your machine prints A4-sized paper at up to 20 ppm and
letter-sized paper at up to 22 ppm (pages per minute).
Handle paper flexibly
•
Multipurpose Tray supports letterhead, envelopes, labels,
transparencies, custom-sized materials, postcards, and
heavy paper. A 50-sheet Multipurpose Tray supports
plain paper.
• The Standard 250-sheet input tray (Tray1) and optional
250-sheet input tray (Tray2) supports A4/letter-sized
paper.
Create professional documents
• Print Watermarks. You can customize your documents
with words, such as “Confidential.” See page 4.18.
• Print Posters. The text and pictures of each page of your
document are magnified and printed across the sheet of
paper and taped together to form a poster. See page 4.14.
Save time and money
• You can print multiple pages on one single sheet of paper
to save paper.
• You can use preprinted forms and letterhead on plain
paper. See “Using Overlays” on page 4.21
• This machine automatically conserves electricity by
substantially reducing power consumption when not
printing.
• This machine meets Energy Star guidelines for energy
efficiency.
1.2 INTRODUCTION
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Expand the machine capacity
1
• This machine has 32 MB of memory which can be
expanded to 160 MB.
• You can install an optional 250-sheet tray in your machine.
This tray reduces how often you have to add paper to the
machine.
• A Network interface enables network printing.
Print in various environments
• You can print in Windows 98/Me/NT 4.0/2000/XP
.
• Your machine comes with both the USB and Parallel
interface. The Parallel interface is available depending on
your country.
• You can also use a Network interface
.
Use a USB flash drive
If you have a USB flash drive, you can use it in various ways with
your machine.
• You can scan documents and save them on the USB flash
drive.
• You can directly print data stored on the USB flash drive.
• You can manage the USB flash drive.
• You can back up data and restore backup files to the
machine’s memory.
INTRODUCTION 1.3
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Understanding Component
Locations
These are the main components of your machine:
Front View
Document
Guides
Document
Cover
Automatic
Document Feeder
Document
Input Tray
Document
Output Tray
USB Flash
Drive Port
Document Glass
Control Panel
Front Output Tray
(Face Down)
Front Door
Toner
Cartridge
Paper Output
Extension
Paper Level Indicator
Paper Tray
(Tray 1)
Optional Paper
Tray (Tray 2)
MultipurposeTray
1.4 INTRODUCTION
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Control Panel Functions
Copy
Facsimile
No. of Copies
Facsimile
Darkness
Lighten
Resolution Broadcasting
Normal
Darken
Phone Book Redial/Pause
Special Copy
Original Type
Enter
Text
Text/Photo
Photo
Clear/Stop
Start
On Hook Dial
Direct Print
Reduce/Enlarge
Symbols
Menu
Upper Level
Scanner
Scan-to
Shift
Allows you to store frequently-dialed fax
numbers and dial them with the touch of a few
buttons.
1
Allows you to shift the one-touch buttons to
the numbers 21 through 40.
Shift
Allows you to access a list of your PC software
programs that an image can be scanned to.
You must create the scan list using the Printer
Settings Utility provided with this machine.
Also allows you to scan and save documents in
a USB flash drive, and manage it when it is
inserted into the USB port of your machine.
See Chapter 10, Installing a USB Flash Drive.
2
S
c
a
n
n
e
r
Scan-to
Darkness
Adjusts the brightness of the documents for
the current copy job.
Original Type
No. of Copies
Selects the document type for the current
copy job.
3
C
O
P
Y
Selects the number of copies.
Allows you to use special copy features, such
as Clone, Collation, Auto Fit, 2 Sides on 1
page, 2/4 Up (multiple pages on a sheet), and
Poster copying.
Special Copy
Reduce/Enlarge
Makes a copy smaller or larger than the
original.
Displays the current status and prompts
during an operation.
4
5
Turns on when the toner cartridge is empty.
Uses to scroll through the available options for
the selected menu item.
1.6 INTRODUCTION
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Enter
Confirms the selection on the display.
1
Menu
Enters Menu mode and scrolls through the
menus available.
Upper Level
Sends you back to the upper menu level.
5
6
Stops an operation at any time.
In Standby mode, clears/cancels the copy
options, such as the darkness, the document
type setting, the copy size, and the number of
copies.
Clear/Stop
Start
Starts a job.
Dials a number or enters alphanumeric
characters.
Symbols
Facsimile
Allows you to enter fax number, and shows
memory status and fax reception mode.
Resolution
Adjusts the resolution of the documents for
the current fax job.
Broadcasting
Allows you to send a fax to multiple
destinations.
7
F
A
X
Allows you to store frequently-dialed fax
numbers as one or two-digit speed dial or
group dial numbers for automatic dialing and
edit the stored numbers. Also allows you to
print a Phone Book list.
Phone Book
In Standby mode, redials the last number or
in Edit mode, inserts a pause into a fax
number.
Redial/Pause
On Hook Dial
Engages the telephone line.
Allows you to directly print files stored on a
USB flash drive when it is inserted into the
USB port in the front of your machine.
Direct Print
8
INTRODUCTION 1.7
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MEMO
1.8 INTRODUCTION
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GETTING STARTED
2
This chapter includes:
Unpacking
Loading Paper
Making Connections
Changing the Display Language
Setting the Machine ID
Setting the Date and Time
Setting Sounds
Using the Save Modes
About the Software
Installing the Software in Windows
Repairing Software
Removing Software
Using the Set IP
Using the Printer Settings Utility
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Setting Up Your Machine
Unpacking
1
Remove the machine and all accessories from the packing
carton. Make sure that the machine has been packed with
the following items:
AC Power Cord*
Telephone Line Cord*
(for North America and China only)
Starter Toner Cartridge
Quick Install Guide
Control Panel Guide
Brand plaque***
Safety Information
CD-ROM**
*The appearance of the power cord and the telephone line cord may differ depending on your country’s
specifications.
**The CD-ROM contains the printer drivers, the Scanner drivers, the Set IP, the Printer Settings Utility,
the SmarThru software, the user’s guide, and the Adobe Acrobat Reader program.
***May already be affixed to the machine in some regions.
NOTES
:
• Components may differ from country to country.
• You should use the telephone line cord which is supplied with your machine. If you are
replacing it with another vendor’s, it should be AWG #26 or lower gauge.
• Power cord must be plugged into a grounded power socket.
2.2 GETTING STARTED
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2
Remove the packing tape from the front, back, and sides of
the machine.
2
Tape
3
Gently pull the scan lock label until it comes away from the
machine. This will pull the scanner locking switch into the
FORWARD (Unlocked) position automatically.
Scan Lock Label
NOTE: When you are moving the
machine or do not intend to use it for a
long period of time, move the scanner
locking switch BACKWARD to the lock
position, as shown. To scan or copy a
document, the switch must be unlocked.
GETTING STARTED 2.3
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Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening doors and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold, and humidity. Do not set the machine
close to the edge of your desk or table.
Clearance Space
• Front: 482.6 mm (enough space so that the paper tray
can be removed)
• Back: 100 mm (enough space for ventilation)
• Right: 100 mm
• Left: 100 mm (enough space for ventilation)
2.4 GETTING STARTED
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Installing the Toner Cartridge
1
Open the front door.
2
2
Remove the starter toner cartridge from its bag. Gently roll
the cartridge 5 or 6 times to distribute the toner.
Thoroughly rolling the cartridge will assure maximum
copies per cartridge.
NOTES:
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
• To prevent damage, do not expose the toner cartridge to light for
more than a few minutes. Cover it with a piece of paper, if left
exposed for more than a few minutes.
• Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
GETTING STARTED 2.5
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3
Hold the toner cartridge by the handle. Slowly insert the
cartridge into the opening in the machine. Tabs on the sides
of the cartridge and corresponding grooves within the
machine will guide the cartridge into the correct position
until it locks into place completely.
Groove
Tab
4
Close the front door. Make sure that the door is securely
closed.
NOTE: When printing text at 5% coverage, you can expect a toner
cartridge life of approximately 5,000 or 3,500 pages. (3,500 pages
for the toner cartridge that is shipped with the machine.)
2.6 GETTING STARTED
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Loading Paper
The paper tray can hold a maximum of 250 sheets of 20 lb plain
paper.
2
To load a stack of Letter-sized paper:
1
Pull open the paper tray and remove it from the machine.
2
3
Fan the edges of the paper stack to separate the pages.
Then tap the stack on a flat surface to even it up.
Insert the paper stack into the paper tray with the side to
be printed on facing down
.
NOTE: If you want to load a different sized paper, you need to
adjust the paper guides. For details, see page 2.9.
GETTING STARTED 2.7
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4
Pay attention to the paper limit mark on both inside walls of
the tray. Paper overloading may cause paper jams.
5
Insert and slide the paper tray back into the machine.
NOTE: After you load paper, you need to set up your machine for
the paper type and size you loaded. See page 2.21 for copying and
faxing, or page 4.6 for PC-printing. The settings made from the
printer driver override the settings on the control panel.
2.8 GETTING STARTED
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Changing the Size of the Paper in the Paper Tray
To load longer sizes of paper, such as Legal-sized paper, you
need to adjust the paper guides to extend the paper tray.
1
After pressing and unlatching the guide lock, slide the paper
length guide out completely to extend the paper tray to its
full length.
2
2
After inserting paper into the tray, squeeze the length guide
and slide it until it lightly touches the end of the paper
stack.
For paper smaller than Letter size, adjust the front paper
length guide so that it lightly touches the paper stack.
GETTING STARTED 2.9
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3
Squeeze the width guide, as shown and slide it to the stack
of paper until it lightly touches the side of the stack.
NOTES
:
• Do not push the paper width guide far enough to cause the
materials to warp.
• If you do not adjust the paper width guide, it may cause paper
jams.
2.10 GETTING STARTED
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Making Connections
1
Plug one end of the telephone line cord into the LINE jack
on the machine and the other end into the wall jack.
2
To the wall jack
If you want to use your machine to receive both faxes and
voice calls, you will need to connect a telephone and/or
answering machine to your machine.
GETTING STARTED 2.11
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NOTE: In the United Kingdom, if a three-wire type (SHUNT-wire,
older equipment) telephone or answering machine is connected to
the EXT jack on the machine, the external equipment will fail to
ring when receiving an incoming call as the machine is designed to
operate with the latest technology. To prevent this incompatibility,
use two-wire (newer equipment) telephones or answering
machines.
2.12 GETTING STARTED
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2
Connect a USB cable to the USB connector on your
machine.
2
To the USB port on your computer
If you want to use a parallel printer cable, purchase only an
IEEE-1284 compliant parallel cable and connect it to the
parallel connector on your machine.
Push the metal clips down to fit inside the notches on the
cable plug.
To the parallel port on your computer
NOTES
:
• You only need to connect one of the cables mentioned above. Do
not use the parallel and the USB cables at the same time.
• If you are using a USB cable, you must be running Windows 98/
Me/2000/XP.
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If you want to use a network cable, plug one end of the
Ethernet cable (UTP cable with RJ.45 connector) into the
Ethernet network port on the machine and the other end of
the cable into a network LAN connection.
To the network LAN connection
NOTE: You can configure the network parameters using the
control panel; see page A.4.
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Turning the Machine On
1
Plug one end of the supplied three-pronged electrical cord
into the AC socket on the machine and the other end into a
properly grounded AC outlet.
2
2
Press the power switch to turn the machine on. “Warming
Up Please Wait” appears on the display indicating that the
machine is now on.
To the AC wall jack
To view your display text in another language, see
page 2.16.
WARNING: The fuser area inside of the machine becomes very
hot when in use. Take care not to burn your fingers when you
access this area.
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Setting Up the Machine
System
Changing the Display Language
To change the language that displays on the control panel,
follow these steps:
1
2
3
4
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) until “Language” appears on
the bottom line of the display.
Press Enter. The current setting appears on the bottom line
of the display.
Press the scroll button ( or ) until the language you want
appears on the display.
5
6
Press Enter to save the selection.
To return to Standby mode, press Clear/Stop
.
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Setting the Machine ID
In some countries, you are required by law to indicate your fax
number on any fax you send. The Machine ID, containing your
telephone number and name (or company name), will be printed
at the top of each page sent from your machine.
2
1
Press Menu until “Machine Setup” appears on the top line
of the display. The first available menu item, “Machine ID,”
displays on the bottom line.
2
3
Press Enter. The display asks you to enter the fax number.
If there is a number already set, the number appears.
Enter your fax number using the number keypad.
NOTE: If you make a mistake while entering numbers, press the
button to delete the last digit.
4
5
Press Enter when the number on the display is correct. The
display asks you to enter an ID.
Enter your name or the company name using the number
keypad.
You can enter alphanumeric characters using the number
button.
0
For details on how to use the number keypad to enter
alphanumeric characters, see “Entering Characters Using
the Number Keypad” on page 2.18.
If you want to enter the same letter or number in
succession (e.g. SS, AA, 777), enter one digit, move the
cursor by pressing the button and enter the next digit.
If you want to insert a space in the name, you can also use
the button to move the cursor to skip the position.
6
7
Press Enter when the name on the display is correct.
To return to Standby mode, press Clear/Stop
.
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Entering Characters Using the Number
Keypad
As you perform various tasks, you need to enter names and
numbers. For example, when you set up your machine, you
enter your name (or your company’s name) and telephone
number. When you store one-, two-, or three-digit speed dial or
group dial numbers, you may also enter the corresponding
names.
To enter alphanumeric characters:
1
When you are prompted to enter a letter,
locate the button labeled with the character
you want. Press the button until the correct
letter appears on the display.
For example, to enter the letter
press , labeled with “MNO.”
O,
O
6
Symbols
6
M,
N,
O
6
.
You can enter special characters, such as space, plus sign,
and etc.. For details, see “Keypad Letters and Numbers” on
page 2.19.
2
3
To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the
cursor by pressing the button and then press the button
labeled with the letter you want. The cursor will move to the
right and the next letter will appear on the display.
You can enter a space by pressing
1
twice.
When you finish entering letters, press Enter
.
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Keypad Letters and Numbers
Key
Assigned numbers, letters, or characters
1
1
A
D
G
J
Space
2
3
4
5
6
7
8
9
0
B
E
C
F
I
2
3
4
5
2
H
K
N
Q
U
L
M
P
O
6
R
V
S
8
7
T
W
X
Y
Z
9
+
-
,
.
‘
/
*
#
&
0
Changing Numbers or Names
If you make a mistake while entering a number or name, press
the button to delete the last digit or character. Then enter the
correct number or character.
Inserting a Pause
With some telephone systems, you must dial an access code (9,
for example) and listen for a second dial tone. In such cases,
you must insert a pause in the telephone number. You can insert
a pause while you are setting up one-touch or speed dial
numbers.
To insert a pause, press Redial/Pause at the appropriate place
while entering the telephone number. A “
display at the corresponding location.
−” appears on the
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Setting the Date and Time
The current date and time are shown on the display when your
machine is on and ready to work. For this machine, all of your
faxes will have the date and time printed on them.
NOTE: If power to the machine is cut off, you need to reset the
correct time and date once the power has been restored.
1
2
3
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll button ( or ) to display “Date & Time” on
the bottom line and press Enter
.
Enter the correct time and date using the number keypad.
Month
Day
Year
= 01 ~ 12
= 01 ~ 31
= requires four digits
= 01 ~ 12 (12-hour mode)
00 ~ 23 (24-hour mode)
= 00 ~ 59
Hour
Minute
NOTE: The date format may differ from country to country.
You can also use the scroll button ( or ) to move the
cursor under the digit you want to correct and enter a new
number.
4
5
To select “AM
”
or “PM
”
for 12-hour format, press the
or
button or any number button.
pressing the
to the indicator.
or
button immediately moves the cursor
You can change the clock mode to 24-hour format (e.g.
01:00 PM as 13:00). For details, see page 2.21.
Press Enter when the time and date on the display is
correct.
When you enter a wrong number, the machine beeps and
does not proceed to the next step. If this happens, just
reenter the correct number.
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Changing the Clock Mode
You can set your machine to display the current time using
either a 12-hour or 24-hour format.
1
2
Press Menu until “Machine Setup” appears on the top line
of the display.
2
Press the scroll button ( or ) until you see “Clock Mode”
on the bottom line and press Enter
.
The clock mode currently set for the machine displays.
3
4
Press the scroll button ( or ) to select the other mode and
then press Enter to save the selection
.
To return to Standby mode, press Clear/Stop
.
Setting the Paper Size and Type
After loading paper in the paper tray, the standard Tray1,
Multipurpose tray, or optional Tray2, you need to set the paper
size and type using the control panel buttons. These settings will
apply to copy and fax modes. For PC-printing, you need to select
the paper size and type in the application program you use on
your PC.
1
Press Menu.
The display shows “Paper Setting” on the top line of the
display.
2
Press the scroll button ( or ) to display “Paper Size” on
the bottom line and press Enter to access the menu item.
The first item, “Tray Paper,” displays on the bottom line.
If the optional Tray 2 is installed, “Tray1 Size” displays on
the bottom line.
3
4
5
Use the scroll button ( or ) to select the paper tray you
want to use and press Enter
.
Use the scroll button ( or ) to find the paper size you are
using and press Enter to save it.
Press Upper Level
.
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6
7
8
Press the button to scroll to “Paper Type” and press Enter
to access the menu item.
Use the scroll button ( or ) to find the paper type you are
using and press Enter to save it.
To return to Standby mode, press Clear/Stop
.
Setting Sounds
You can control the following sounds:
• Speaker: You can turn on or off the sounds from the
telephone line through the speaker, such as the dial tone or a
fax tone. With this option set to “Comm.” the speaker is on
until the remote machine answers.
• Ringer: You can adjust the ringer volume.
• Key Sound: With this option set to “On”, a key tone sounds
each time a key is pressed.
• Alarm Sound: You can turn the alarm sound on or off. With
this option set to “On” an alarm tone sounds when an
error occurs or fax communication ends.
• You can adjust the volume level using the On Hook Dial
button.
Speaker, Ringer, Key Sound, and Alarm
Sound
1
Press Menu until “Sound/Volume” appears on the top line
of the display.
2
Press the scroll button ( or ) to scroll through the
options. Press Enter when you see the desired sound
option.
3
Press the scroll button ( or ) to display the desired status
or volume for the option you have selected.
You will see the selection on the bottom line of the display.
For the ringer volume, you can select “Off,” “Low,” “Mid,”
and “High.” Setting “Off” means that the ringer does not
sound. The machine works normally even if the ringer is
turned off.
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4
Press Enter to save the selection. The next sound option
appears.
5
6
If necessary, repeat steps 2 through 4.
To return to Standby mode, press Clear/Stop
.
2
Speaker Volume
1
2
Press On Hook Dial. A dial tone sounds from the speaker.
Press the scroll button ( or ) until you hear the volume
you want. The display shows the current volume level.
3
Press On Hook Dial to save the change and return to
Standby mode.
NOTE: You can adjust the speaker volume only when the
telephone line is connected.
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Using the Save Modes
Power Save Mode
Power Save mode allows your machine to reduce power
consumption when it is not in actual use. You can turn this mode
on and select a length of time for which the machine waits after
a job is printed before it switches to a reduced power state.
1
2
3
Press Menu until “Machine Setup” appears on top line of
the display.
Press the scroll button ( or ) until “Power Save” appears
on the bottom line. Press Enter
.
Press the scroll button ( or ) to display “On” on the
bottom line and press Enter
.
Selecting “Off” means that the power save mode is
deactivated.
4
Press the scroll button ( or ) until the time setting you
want appears.
The available options are 5, 10, 15, 30, and 45 (minutes).
5
6
Press Enter to save the selection.
To return to Standby mode, press Clear/Stop
.
Scan Lamp Save Mode
Scan Lamp Save mode allows you to save the scan lamp. The
scan lamp under the document glass automatically turns off
when it is not in actual use to reduce power consumption and
extend the life of the lamp. The lamp automatically wakes up
after some warm-up time when you start scanning.
You can set the length of time for which the scan lamp waits
after a scan job is completed before it switches to the power
save mode.
1
2
Press Menu until “Machine Setup” appears on top line of
the display.
Press the scroll button ( or ) until “Scan PWR Save”
appears on the bottom line. Press Enter
.
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3
Press the scroll button ( or ) until the time setting you
want appears on the bottom line.
The available time options are 0.5, 1, 4, 8, and 12 (hours).
4
5
Press Enter to save the selection.
2
To return to Standby mode, press Clear/Stop
.
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Installing Software
About the Software
You must install the printer software using the supplied CD-ROM
after you have set up your machine and connected it to your
computer. The CD-ROM provides you with the following
software:
Programs for Windows
To use your machine as a printer and scanner in Windows, you
must install the MFP driver. You can install selectively or all the
following components:
•
Printer Driver- Use this driver to take full advantage of your
printer’s features.
•
Scanner Driver- TWAIN and Windows Image Acquisition
(WIA) driver are available for scanning documents on your
machine.
•
Printer Settings Utility- This program is automatically
installed when you install the MFP driver. The Printer Settings
Utility window provides the following tabs: Scan Settings,
about using the program, see page 2.48.
•
•
Network Scan Driver- Your machine use the Network Scan
program for scanning images. For information about using the
program, see page 6.12.
Set IP- The Set IP can detect printers in the same network and
display the network information. In addition, this application can
configure the network information of the machine. In order to
use this program, you have to install TCP/IP protocol in your PC.
•
•
Multi Direct Print Type S IPP port- The Multi Direct Print
Type S IPP port is system component that enables you to print
on IPP(Internet Printing Protocol) 1.1 compatible printers from
Windows applications.
SmarThru- It is the accompanying Windows-based software
for your multifunctional machine. Allows you to edit a scanned
image in many ways using a powerful image editor and to send
the image by e-mail. You can also open another image editor
program installed in your Windows, like Adobe PhotoShop, from
SmarThru.
For details, please refer to the onscreen help supplied on the
SmarThru program.
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Printer Driver Features
Your printer drivers support the following standard features:
• Paper source selection
• Paper size, orientation and media type
• number of copies
2
• Toner Save
• Print quality option
• Multiple pages per sheet (N-up)
• Fit to page printing
• Scale printing
• Different source for first page
• Watermark
• Overlay
• TrueType fonts option
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Installing the Software in Windows
System Requirements
Before you begin, ensure that your system meets the minimum
requirements.
Item
Requirements
Recommended
Operating
system
Windows 98/Me/NT 4.0/2000/XP
Windows 98/
Me/NT 4.0/2000
Pentium II 400
MHz or higher
Pentium III 933
MHz
CPU
RAM
Pentium III 933
MHz or higher
Pentium IV 1
GHz
Windows XP
Windows 98/
Me/NT 4.0/2000
64 MB or higher
128 MB or higher
300 MB or higher
1 GB or higher
128 MB
256 MB
1 GB
Windows XP
Windows 98/
Me/NT 4.0/2000
Free disk
space
Windows XP
5.0 or higher
5 GB
Internet
Explorer
5.5
NOTES
:
• For Windows NT 4.0/2000/XP, the system administrator should
install the software.
• Printer driver does not support Windows 95.
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A local printer is a printer directly attached to your computer
using the printer cable, such as a USB or parallel cable. If your
printer is attached to a network, skip this step and see
“Installing Software for Network Printing” on page 2.34.
2
You can install the printer software using the typical or custom
method.
NOTES
:
• Cancel the “New Hardware Found” window when your computer
boots up.
• Make sure that your machine is turned on and connected to your
computer’s parallel port or USB port before installing
software. Windows NT 4.0 do not support the USB connection.
• Printer driver does not support Windows 95.
Typical Installation for local printing
This is recommended for most users. All components (Printer
Driver, Scanner Driver and Printer Settings Utility) necessary for
printer operations will be installed.
1
2
Make sure that the printer is connected to your computer
and powered on.
Insert the supplied CD-ROM into your CD-ROM drive.The
CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\setup.exe, replacing “X” with the letter
which represents your drive and click OK
.
3
Click Next.
• If necessary, select a language from the drop-down list.
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•
•
Install SmarThru: Installs the SmarThru program. If
you click to install SmarThru on this screen, page 2.41.
View User’s Guide: Allows you to view the User’s Guide
and System Administration Guide. If your computer
doesn’t have Adobe Acrobat, click on this option and it
will automatically install Adobe Acrobat Reader for you.
NOTE: If User's Guide doesn't appear automatically, locate and
then open the Administrator Guide.pdf file stored on CD-ROM.
4
Select Typical installation for a local printer. Click
Next
.
NOTES: If your printer is not already connected to the computer,
the following window will appear.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click Next
,
and No on the following screen. Then the installation will start
and a test page will not be printed at the end of the installation.
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5
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 7.
6
7
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
2
Click Finish
.
NOTE: After setup is complete, if your printer driver doesn’t work
properly, reinstall the printer driver. See “Repairing Software” on
page 2.43.
Custom Installation for local printing
You can choose individual components to install.
1
2
Make sure that the printer is connected to your computer
and powered on.
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
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If the installation window does not appear, click Start and
then Run. Type X:\setup.exe, replacing “ ” with the letter
which represents your drive and click OK
X
.
3
Click Next
.
• If necessary, select a language from the drop-down list.
•
•
Install SmarThru: Installs the SmarThru program. If
you click to install SmarThru on this screen, page 2.41.
View User’s Guide: Allows you to view the User’s Guide
and System Administration Guide. If your computer
doesn’t have Adobe Acrobat, click on this option and it
will automatically install Adobe Acrobat Reader for you.
NOTE: If User's Guide doesn't appear automatically, locate and
then open the Administrator Guide.pdf file stored on CD-ROM.
4
Select Custom installation. Click Next.
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5
Select your local printer and click Next.
2
NOTES: If your printer is not already connected to the computer,
the following window will appear.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click Next
,
and No on the following screen. Then the installation will start
and a test page will not be printed at the end of the installation.
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6
Select the components to be installed and click Next.
7
After the installation is finished, a window asking you to
print a test page appears. If you choose to print a test
page, select the checkbox and click Next
.
Otherwise, just click Next and skip to step 9.
8
9
If the test page prints out correctly, click Yes.
If not, click No to reprint it.
Click Finish
.
Installing Software for Network Printing
When you connect your printer to a network, you must first
configure the TCP/IP settings for the printer. After you have
assigned and verified the TCP/IP settings, you are ready to
install the software on each computer on the network.
You can install the printer software using the typical or custom
method.
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Typical Installation for Network Printing
This is recommended for most users. All components (Printer
Driver, Scanner Driver, Network Scan, Set IP, Multi Direct Print
Type S IPP port) necessary for printer operations will be
installed.
2
1
Make sure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the System Administration Guide.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\setup.exe, replacing “X” with the letter
which represents your drive and click OK
.
3
Click Next
.
• If necessary, select a language from the drop-down list.
•
•
Install SmarThru: Installs the SmarThru program. If
you click to install SmarThru on this screen, page 2.41.
View User’s Guide: Allows you to view the User’s Guide
and System Administration Guide. If your computer
doesn’t have Adobe Acrobat, click on this option and it
will automatically install Adobe Acrobat Reader for you.
NOTE: If User's Guide doesn't appear automatically, locate and
then open the Administrator Guide.pdf file stored on CD-ROM.
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4
Select Typical installation for a network printer. Click
Next
.
5
The list of printers available on the network appears. Select
the printer you want to install from the list and then click
Next
.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the network,
enter the port name and the IP address for the printer.
• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
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6
Click Finish.
2
NOTE: After setup is complete, if your printer driver doesn’t work
properly, reinstall the printer driver. See “Repairing Software” on
page 2.43.
Custom Installation for Network Printing
You can choose individual components to install and set a
specific IP address.
1
Make sure that the printer is connected to your network and
powered on. For details about connecting to the network,
see the System Administration Guide.
2
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
If the installation window does not appear, click Start and
then Run. Type X:\setup.exe, replacing “X” with the letter
which represents your drive and click OK
.
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3
Click Next
.
• If necessary, select a language from the drop-down list.
•
•
Install SmarThru: Installs the SmarThru program. If
you click to install SmarThru on this screen, page 2.41.
View User’s Guide: Allows you to view the User’s Guide
and System Administration Guide. If your computer
doesn’t have Adobe Acrobat, click on this option and it
will automatically install Adobe Acrobat Reader for you.
NOTE: If User's Guide doesn't appear automatically, locate and
then open the Administrator Guide.pdf file stored on CD-ROM.
4
Select Custom installation. Click Next.
5
The list of printers available on the network appears. Select
the printer you want to install from the list and then click
Next
.
• If you do not see your printer on the list, click Update to
refresh the list, or select Add TCP/IP Port to add your
printer to the network. To add the printer to the network,
enter the port name and the IP address for the printer.
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• To find a shared network printer (UNC Path), select
Shared Printer [UNC] and enter the shared name
manually or find a shared printer by clicking the Browse
button.
NOTES: If you want to set a specific IP address on a specific
network printer, click the Set IP Address button. The Set IP
Address window appears. Do as follows:
2
a. Select a printer to be set with a specific IP address from the
list.
b. Configure an IP address, subnet mask, and gateway for the
printer manually and click Configure to set the specific IP
address for the network printer.
c. When your computer asks you to confirm your selection,
click Yes
.
6
Select the components to be installed and click Next.
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7
After selecting the components, the following window
appears. You can also change the printer name, set the
printer to be shared on the network, set the printer as the
default printer, and change the port name of each printer.
Click Next
.
To install this software on a server, select the Setting up
this printer on a server checkbox.
8
After the installation is finished, a window appears asking
you to print a test page. If you so desire, select the
corresponding checkbox(es) and click Finish
.
Otherwise, just click Finish
.
NOTE: After setup is complete, if your printer driver doesn’t work
properly, reinstall the printer driver. See “Repairing Software” on
page 2.43.
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Installing the SmarThru 4
1
Insert the supplied CD-ROM into your CD-ROM drive.
The CD-ROM should automatically run, and an installation
window appears.
2
If the installation window does not appear, click Start and
then Run. Type X:\setup.exe, replacing “X” with the letter
which represents your drive and click OK
.
2
3
4
5
6
Click Install SmarThru
Click Next
Follow the on-screen instructions and click Next
Click Next
.
.
.
.
Select the installation type and click Next
.
The software installation supports two types of setup:
•
•
Typical: The program will be installed with the most
common options and is recommended for most users.
Custom: You may choose the options you want to install.
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If you select the Custom installation, you may choose the
components you want to install. Click Next
.
•
•
Basic SmarThru components: to use the basic
SmarThru 4 applications and core service.
Scan component: to scan the original document and
save it in an application or folder, email it, or publish it on
a web site.
•
•
•
Image component: to edit an images you have saved
as a graphic file.
Copy component: to produce professional quality
copies.
Print component: to print images you have saved.
7
8
Follow the on-screen instructions to complete the
installation.
When the installation is finished, click Finish
.
2.42 GETTING STARTED
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Repairing Software
Repair is required if your installation fails or the software does
not work properly. This Repair procedure does not physically
repair SmarThru software.
2
Printer driver, Scanner driver, Printer Settings Utility and Set IP
programs could be repaired.
1
2
Start Windows.
From the Start menu select Programs or All Programs
Æ
Type 103
Æ
Maintenance
.
3
Select Repair and click Next
.
NOTES: If your printer is not already connected to the computer,
the following window will appear.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click Next
,
and No on the following screen. Then the installation will start
and a test page will not be printed at the end of the installation.
4
Select the components you want to reinstall and click Next
.
.
If you select Printer Driver Type 103 PCL 6, the window
asking you to print a test page appears. Do as follows:
a. To print a test page, select the check box and click Next
b. If the test page prints out correctly, click Yes
.
If it doesn’t, click No to reprint it.
5
When the reinstallation is done, click Finish
.
GETTING STARTED 2.43
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Removing Software
Uninstall is required if you are upgrading the software or if your
installation fails. You can uninstall the item you want using the
Windows uninstallShield.
Uninstalling the MFP Driver
1
2
Start Windows.
From the Start menu select Programs or All Programs
Æ
Type 103
Æ
Maintenance.
3
Select Remove and then click Next
Then you will see a component list so that you can remove
any of them individually.
.
If you want to uninstall the printer driver, check Printer
Driver Type 103 PCL 6
If you want to uninstall the Scanner driver, select Scanner
Driver (TWAIN/WIA)
If you want to uninstall the Printer Settings Utility, check
Printer Settings Utility
If you want to uninstall the Set IP, check Set IP
.
.
.
.
4
5
Select the components you want to remove and then click
Next
.
When your computer asks you to confirm your selection,
click Yes
.
The selected driver and all of its components are removed
from your computer.
6
After the software is removed, click Finish.
Uninstalling the SmarThru
NOTE: Before beginning uninstallation, ensure that all applications
are closed on your computer. A system reboot is required after the
software is uninstalled.
1
From the Start menu, select Programs.
2.44 GETTING STARTED
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2
Select SmarThru 4, and then select Uninstall SmarThru
4
.
3
4
When your computer asks you to confirm, click OK
Click Finish
.
.
2
You may be prompted to restart your computer. In this case
you must shut the computer down and then restart it before
the changes will be saved.
Uninstalling the Network Scan Driver
1
2
Start Windows.
From the Start menu select Programs or All Programs
Æ
Smart Agent Network Scan Manager
Smart Agent Network Scan Manager
Æ
Uninstall
.
3
4
When your computer asks you to confirm, click OK
Click Finish
.
.
GETTING STARTED 2.45
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Using the Set IP
The Set IP can detect printers in the same network and display
the network information. In addition, this application can
configure the network information of the printer that has own
network interface card.
Installing Set IP
1
Place the CD-ROM in the CD-ROM drive. Installation will
start automatically.
If the CD-ROM driver does not automatically run:
Select Run from the Start menu, type X:\setup.exe in the
Open box (Where "
drive) and click OK
X
.
" is the drive letter for the CD-ROM
2
3
Click Next.
Select Custom installation. Click Next
.
If you have already installed the printer driver before, a
maintenance window appears. Then click Repair
.
4
Select your printer and click Next
.
NOTES: If your printer is not already connected to the computer,
the following window will appear.
• After connecting the printer, click Next
.
• If you don’t want to connect the printer at this time, click Next
,
and No on the following screen. Then the installation will start
and a test page will not be printed at the end of the installation.
2.46 GETTING STARTED
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5
6
Check Set IP and then click Next
.
When the installation is completed, click Finish
.
To Use Set IP
2
1
From the Start menu, select Type 103 in Programs, and
click Set IP
.
2
Click
NOTE: To configure the MAC address, see the NETWORK PRINTER
CARD TEST PAGE. To Print the NETWORK PRINTER CARD TEST
PAGE, refer to “Printing a Network Configuration Page” on
page A.5.
3
4
Type IP address, Subnet Mask and Default Gateway, and
then click [Config]
.
If it is successfully is completed, the printer prints
NETWORK PRINTER CARD TEST PAGE.
GETTING STARTED 2.47
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Using the Printer Settings Utility
Using Printer Settings Utility, you can create and edit Phone
Book entries from your computer and set up print and scan
system data options. You can also configure the destination
and update the firmware of the machine.
When you install the software, the Printer Settings Utility
program is automatically installed.
For information about installing the software, see page 2.29.
To open the Printer Settings Utility:
1
2
3
Start your Windows.
Click the Start button on your desktop computer.
From Programs, select Type 103 and then Printer
Settings Utility
.
The Printer Settings Utility window opens.
4
The Printer Settings Utility window provides the following
tabs: Scan Settings
Update
,
Phonebook, Printer, and Firmware
.
To exit, click the Exit button at the bottom of each tab.
For further details, click the Help button at the bottom of
each tab.
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The Scan Settings Tab
Click the Scan Settings tab to configure the scan destination
list that appears on the control panel display when you press
Scan-to on the control panel. Using the destination list, you can
select a software program that an image can be scanned to.
You can also configure the scan settings, such as the output type
and resolution.
2
Select the program
you want from the
Available Scan
Destinations and click
to add it to the
Front Panel
Destination List. To
delete the selected
program, click
.
Downloads the
Click to restore the
default settings.
settings made in the
Printer Settings Utility
to your machine.
The Phonebook Tab
Click the Phonebook tab to create and edit Phone Book entries.
Reads the Phone
Book entries from the
machine to the
Printer Settings
Utility.
Downloads the
Phone Book entries
from the Printer
SettingsUtilitytothe
machine.
Phone Book entries
Allows you to edit
a selected Phone
Book entry in a
separate Edit
window.
Allows you to set up
group dial numbers.
See page 2.50.
Deletes a selected
Phone Book entry.
Deletes all Phone Book
entries.
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When you click Group dial, the following window opens.
Enter a name for
the group.
Shows the Phone
Book entries you can
include in the group.
After selecting a
number, click Add to
move it to the
Shows the numbers
included in the group.
To remove a number,
select it and click
Remove
.
Included numbers
list.
Click to save the group dial number after adding or
removing numbers for the group.
The Printer Tab
Click the Printer tab to configure print system settings.
Allows you to set the
margin of print
materials.
Allows you to select
the default
orientation of print
image on the page.
Allows you to set the
PCL emulation
configuration.
Downloads the
settings made in the
Printer Settings Utility
to your machine.
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The Firmware Update Tab
Click the Firmware Update tab to update the firmware of your
machine. This feature should be used by an authorized
technician. Please consult with the purchase point.
2
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MEMO
2.52 GETTING STARTED
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PAPER HANDLING
3
print materials and loading them into your machine.
This chapter includes:
• Selecting Print Materials
• Loading Paper
• Selecting an Output Location
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Selecting Print Materials
You can print on a variety of print materials, such as plain paper,
envelopes, labels, transparencies, and etc.. Always use print
materials that meet the guidelines for use with this machine.
See “Paper Specifications” on page C.6. To get the best possible
print quality, use only high-quality copier-grade paper.
When you choose print materials, consider the following:
• Desired outcome: The paper you choose should be
appropriate for your project.
• Size: You can use any size paper that fits easily within the
paper adjusters of the paper tray.
• Weight: Your machine supports paper weights as follows:
- 16 ~ 24 lb (60 ~ 90 g/m2) bond for the standard paper
tray (Tray 1) and optional paper tray (Tray 2)
- 16 ~ 43 lb (60 ~ 163 g/m2) bond for the Multipurpose
tray
• Brightness: Some papers are whiter than others and
produce sharper, more vibrant images.
how crisp the printing looks on the paper.
NOTE: Using print materials that does not conform to the
specifications listed on page C.9 may cause problems that may
require service. This service is not covered by the warranty or
service agreements.
Paper Type, Input Sources, and Capacities
Input Source/Capacity*
Paper Type
Optional
Tray 2
Multipurpose
tray
Tray 1
Plain paper
250
250
50
5
Envelopes
-
-
-
-
Labels**
5
Transparencies**
Card stock**
-
-
-
-
5
5
* Maximum capacity may differ depending on media weight, thickness, and
environmental conditions.
**If you experience excessive jamming, load one sheet at a time through the
Multipurpose tray.
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Guidelines for Paper and Special Materials
material, keep these guidelines in mind:
• Always use paper and other materials that conform with
the specifications listed under “Paper Specifications” on
page C.6.
• Attempting to print on damp, curled, wrinkled, or torn
paper can cause paper jams and poor print quality.
• Use only high quality copier grade paper for the best print
quality.
3
• Avoid paper with embossed lettering, perforations, or a
texture that is too smooth or too rough. Paper jams may
occur.
• Store paper in its ream wrapper until you are ready to use.
Place cartons on pallets or shelves, not on the floor. Do not
place heavy objects on top of the paper, whether it is
packaged or unpackaged. Keep it away from moisture, or
other conditions that can cause it to wrinkle or curl.
• Store unused materials at temperatures between 15 oC
and 30 oC (59 oF to 86 oF). The relative humidity should be
between 10 % and 70 %.
• During storage, you should use a moisture-proof wrap,
such as a plastic container or bag, to prevent dust and
moisture from contaminating your paper.
• Load special paper types one sheet at a time through the
Multipurpose tray to avoid paper jams.
• Only use materials specifically recommended for use in
laser printers.
• To prevent special materials, such as transparencies and
label sheets from sticking together, remove them as they
print out.
• For envelopes:
- Use only well-constructed envelopes with sharp and well
creased folds.
- Do not use envelopes with clasps and snaps.
- Do not use envelopes with windows, coated lining, self-
adhesive seals, or other synthetic materials.
- Do not use damaged or poorly made envelopes.
• For transparencies:
- Place them on a flat surface after removing them from
the machine.
- Do not leave them in the paper tray for long periods of
time. Dust and dirt may accumulate on them, resulting
in spotty printing.
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- To avoid smudging caused by fingerprints, handle them
carefully.
- To avoid fading, do not expose printed transparencies to
prolonged sunlight.
• For labels:
- Verify that their adhesive material can tolerate a fusing
temperature of 200 oC (392 o F) for 0.1 second.
- Make sure that there is no exposed adhesive material
between them. Exposed areas can cause labels to peel
off during printing, which can cause paper jams.
Exposed adhesive can also cause damage to machine
components.
- Do not load a sheet of them through the machine more
than once. The adhesive backing is designed for one
pass through the machine.
- Do not use labels that are separating from the backing
sheet or are wrinkled, bubbled or otherwise damaged.
• Do not use Carbonless paper and Tracing paper. Use of
these types of paper could result in chemical smells and
could damage your machine.
Loading Paper
In the Standard Tray
Load the print material you use for the majority of your print
jobs in the standard tray.
plain paper.
You can purchase an optional paper tray (Tray 2) and attach it
below the standard tray to load an additional 250 sheets of
paper. See page B.5 for more information about installing the
optional Tray 2.
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The paper level indicator on the front of the paper tray shows
the amount of paper currently left in the tray. When the tray is
empty, the indicator of the bar is completely lowered.
Paper full
3
Paper empty
To load paper, pull open the paper tray and load paper with the
side to be printed on face down.
You can load letterhead paper with the design side face down.
The top edge of the sheet with the logo should be placed at the
front of the tray.
For details about loading paper in the paper tray, see “Loading
Paper” on page 2.7.
NOTES
:
• If you experience problems with paper feed, place one sheet at a
time in the Multipurpose tray.
• You can load up to 150 sheets of previously printed paper. The
printed side should be facing up with an uncurled edge at the
front. If you experience problems with paper feed, turn the paper
around. Note that the print quality is not guaranteed.
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In the Multipurpose Tray
The Multipurpose tray can hold several sizes and types of print
material, such as transparencies, postcards, note cards, and
envelopes. It is useful for single page printing on letterhead or
colored paper. You can load approximately 50 sheets of plain
paper, 5 envelopes, 5 transparencies, 5 sheets of card stock, or
5 labels at a time.
To load print material in the Multipurpose tray:
1
Lower the Multipurpose tray and unfold the paper support
extension, as shown.
2
If you are using paper, flex or fan the edge of the paper
stack to separate the pages before loading.
For transparencies, hold them by the edges and avoid
touching the print side. Oils from your fingers can cause
print quality problems.
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3
Load the print material with the side to be printed on
facing up
.
3
For envelopes, load them with the flap side down and with
the stamp area on the top left side.
NOTES
:
• If envelopes jam while printing, try reducing the number of
envelopes in the Multipurpose tray.
• If you want to print on previously printed paper from the
Multipurpose tray, the printed side should be facing down with an
uncurled edge toward the machine. If you experience problems
with the paper feeding, turn the paper around.
4
Squeeze the width guide and adjust it to the width of the
print material without bending it.
5
After loading paper, you need to set the paper type and size
for the Multipurpose tray. See page 2.21 for copying and
faxing or page 4.6 for PC-printing.
NOTE: The settings made from the printer driver override the
settings on the control panel.
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6
If you want the machine to stack the printed pages on the
rear output slot, open the rear door to use the rear output
slot.
NOTE: Make sure to open the rear output slot when you print on
transparencies. If not, they may tear while exiting the machine.
7
After printing, fold away the paper support extension and
close the Multipurpose tray.
Using the Manual Feed Mode
You can manually load a sheet of print material in the
Multipurpose tray if you select Manual Feed in the Source
option from the Paper tab when you change print settings to
print a document. For details about changing print settings, see
page 4.6. Manually loading paper can be helpful when you want
to check the print quality after each page is printed.
This loading procedure is almost the same as the procedure for
loading in the Multipurpose tray, except you load paper sheet-
by-sheet in the tray, send print data to print the first page, and
press Enter on the control panel to print each following page.
1
2
Lower the Multipurpose tray and unfold the paper support
extension.
Load a sheet of print material with the side to be printed
on facing up
.
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3
Squeeze the width guide and adjust it to the width of the
print material without bending it.
3
4
If you want the machine to stack the printed pages on the
rear output slot, open the rear door to use the rear output
slot.
NOTE: Make sure to open the rear output slot when you print on
transparencies. If not, they may tear while exiting the machine.
5
After printing, fold away the paper support extension and
close the Multipurpose tray.
Tips on Using the Multipurpose Tray
• Load only one size of print material at a time in the
Multipurpose tray.
• To prevent paper jams, do not add paper when there is
still paper in the Multipurpose tray. This also applies to
other types of print materials.
• Print materials should be loaded face up with the top edge
going into the Multipurpose tray first and be placed in the
center of the tray.
• Always load only the print materials specified in the
Specifications on page C.6 to avoid paper jams and print
quality problems.
• Flatten any curl on postcards, envelopes, and labels before
loading them into the Multipurpose tray.
• When you print on 76 mm x 127 mm (3 x 5 in.) sized
media on the Multipurpose tray, open the rear door to use
the rear output slot.
• Make sure to open the rear door when you print on
transparencies. If not, they may tear while exiting the
machine.
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Selecting an Output Location
The machine has two output locations: the rear output slot (face
up) and the front output tray (face down).
Front output
tray
Rear output slot
To use the front output tray, make sure that the rear door is
closed. To use the rear output slot, open the rear door.
NOTES
:
• If paper coming out of the front output tray has problems, such
as excessive curl, try printing to the rear output slot.
• To avoid paper jams, do not open or close the rear door while the
machine is printing.
Printing to the Front Output Tray (Face down)
The front output tray collects printed paper face down, in the
order in which the sheets were printed. The tray should be used
for most print jobs.
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Printing to the Rear Output Slot (Face up)
Using the rear output slot, paper comes out of the machine
face up.
3
Printing from the Multipurpose tray to the rear output slot
provides a straight paper path. Using the rear output slot
might improve the output quality with the following:
• envelopes
• labels
• small custom-sized paper
• postcards
• transparencies
To use the rear output slot:
1
Open the rear door by pulling it upward.
WARNING: The fuser area inside of the machine becomes very
hot when in use. Take care not to burn your fingers when you
access this area.
PAPER HANDLING 3.11
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2
If you do not want to stack the printed pages on the rear
output slot, close the rear door. The pages stack on the
front output tray.
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PRINTING TASKS
4
Windows and how to use the print settings.
This chapter includes:
• Printing Posters
• Printing a Reduced or Enlarged Document
• Using Watermarks
• Using Overlays
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Printing a Document in Windows
The following procedure describes the general steps required for
printing from various Windows applications. The exact steps for
printing a document may vary depending on the application
program you are using. Refer to the User’s Guide of your
software application for the exact printing procedure.
1
2
Open the document you want to print.
Select Print from the File menu. The Print window opens.
It may look slightly different depending on your application.
You can select the basic print settings within the Print
window. These settings include the number of copies and
the print range.
Make sure that your
machine is selected.
Windows XP
3
To take advantage of the printer features provided by your
machine, click Properties or Preferences in the
application’s Print window. Go to step 4.
If you see a Setup Printer, or Options button in your
,
Print window, click it instead. Then click Properties on the
next screen.
4
5
Click OK to close the printer properties window.
To start the print job, click OK or Print in the Print window.
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Canceling a Print Job
There are two ways to cancel a print job:
To stop a print job from the control panel:
Press the Clear/Stop button.
Your machine finishes printing the page
that is moving through the machine and
deletes the rest of the print job. Pressing
the button cancels only the current job.
If more than one print job is in the
machine’s memory, you need to press
the button once for each job.
er
Clear/Stop
Start
Upper Level
To stop a print job from the Printers folder:
4
If the print job is waiting in a print queue or print spooler, such
as the Printer group in Windows, delete the job as follows:
1
2
Click the Windows Start menu.
For Windows 98/NT4.0/2000/Me, select Settings and then
Printers
.
For Windows XP, select Printers and Faxes
.
3
4
Double-click the Printer Driver Type 103 PCL 6 icon.
From the Document menu:
For Windows 98/Me, select Cancel Printing
.
For Windows NT4.0/2000/XP, select Cancel
.
NOTE: You can access this window simply by double-clicking the
machine icon at the bottom right corner of the Windows desktop.
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Printer Settings
You can use the printer properties window, which allows you to
access all of the printer options you need when using your
machine. When the printer properties are displayed, you can
review and change whatever settings are needed for your print
job.
The printer’s properties window may differ, depending on your
operating system. This User’s Guide shows the Printing
Preferences window for Windows XP.
Layout
,
Paper Graphics, Extras, and About.
,
If you access printer properties through the Printers folder, you
can view additional Windows-based tabs (refer to your Windows
User’s Guide) and the Printer tab (see page 4.11).
NOTES
:
• Most Windows applications will override the settings you specify
in the printer driver. Change all of the print settings available in
the software application first, and change any remaining settings
using the printer driver.
• Printer driver does not support Windows 95.
• The settings you change remain in effect only while you are
using the current program. To make your changes permanent,
make them in the Printers folder. Follow this procedure:
1. Click the Windows Start menu.
2. For Windows 98/Me/NT 4.0/2000, select Settings and then
Printers
.
For Windows XP, select Printers and Faxes
.
3. Select the Printer Driver Type 103 PCL 6 machine icon.
4. Click the right mouse button on the printer icon and:
• In Windows 98/Me, select Properties
• In Windows 2000/XP, select Printing Preferences
• In Windows NT 4.0, select Document Default
5. Change the settings on each tab, and click OK
.
.
.
.
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Layout tab
The Layout tab provides options to adjust how the document
appears on the printed page. The Layout Options includes
Multiple Pages per Side and Poster. See page 4.2 for more
information on accessing printer properties.
1
2
The preview image
shows the sample page
with the settings you
specified.
4
Property
Description
Orientation allows you to select the
direction in which information is printed
on a page.
•
Portrait prints across the width of
the page, letter style.
•
Landscape prints across the length
of the page, spreadsheet style.
1
If you want to turn the page upside
Orientation
down, select Rotate 180 Degrees
.
Landscape
portrait
Layout Options allows you to select
advanced printing options. For details,
see page 4.13~4.14.
2
Layout
Options
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Paper Tab
Use the following options for paper handling. See page 4.2 for
more information about accessing printer properties.
Click the Paper tab to access many paper properties.
1
2
3
4
5
6
Property
Copies
Description
Copies allows you to choose the number of
copies to be printed. You can enter up to 999.
1
Size allows you to choose the size of the
paper loaded in the tray.
If the required size is not listed in the Size
box, click Custom. When the Custom Page
Size window appears, set the size and click
OK. The setting appears on the list so that
you can select it.
2
Size
Enter the custom name
you want to use.
Enter the paper size.
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Property
Description
to special material. You need to load one
sheet at a time into the Multipurpose tray. See
page 3.8.
If you install an optional Tray 2 and set the
Tray 2 in printer properties (see page B.7),
3
Source
you can select Tray2
.
If the paper source is set to Auto Select, the
machine automatically picks up print material
in the following order: the Multipurpose tray,
Tray 1, and optional Tray 2.
4
Make sure that Type is set to Printer
Default. If you load a different type of print
material, select the corresponding paper type.
For more information about print materials,
see Chapter 3, Paper Handling.
4
Type
If you use cotton paper, set the paper type to
Thick for the best printing.
To use recycled paper, which weighs from
75g/m2 to 90g/m2 (20lb to 24lb), or colored
paper, select Color Paper
.
This property allows you to print the first page
using a different paper type from the rest of
the document. You can select the paper
source for the first page.
For example, load thick stock for the first
page into the Multipurpose tray, and plain
paper into Tray1. Then, select Tray1 in the
Source option and Multi-Purpose Tray in
the First Page option.
5
6
First Page
Scaling allows you to automatically or
manually scale your print job on a page.
You can choose from None Fit to Page, and
,
Scaling
Reduce/Enlarge. For details, see
page 4.16~4.17.
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Graphics Tab
Use the following options to adjust the print quality for your
specific printing needs. See page 4.2 for more information about
accessing printer properties.
Click the Graphics tab to display the properties shown below.
1
2
3
4
Property
Description
You can select the printing resolution by
choosing from 1200 dpi [Best] 600 dpi
,
[Normal], or 300 dpi [Draft]. The higher
the setting, the sharper the printed
characters and graphics. Higher settings
may increase the time it takes to print a
document.
1
Resolution
Some printed characters or images appear
to have jagged or uneven edges. Set this
Image Mode option to improve the print
quality of your text and image, and make
the characters and images appear smoother.
•
Printer Setting: When you select this
option, this feature is determined by the
setting you’ve made on the control panel
of the machine, affecting print quality
accordingly.
2
Image
Mode
•
•
Normal: This setting prints images in the
normal mode.
Text Enhance: This setting refines the
print quality of characters by smoothing
out jagged edges that can occur on the
angles and curves of each character.
Image Enhance: This setting refines
the print quality of photo images.
•
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Property
Description
Selecting this option extends the life of your
toner cartridge and reduces your cost per
page without a significant reduction in the
print quality.
•
Printer Setting: When you select this
option, the Toner Save feature is
3
Toner Save
Mode
determined by the setting you’ve made on
the control panel of the machine affecting
print quality accordingly.
•
•
On: Select this option to allow the
machine to use less toner on each page.
Off: When you do not need to save toner
to print a document, select this option.
4
You can use advanced settings by clicking
the TrueType Options button.
TrueType Options
This option determines how the driver tells
the machine to image the text in your
document. Select the appropriate setting
according to the status of your document.
4
TrueType
Options
•
Download as Outline: When this
option is selected, the driver will
download any TrueType fonts that are
used in your document that are not
already stored (resident) in your
machine. If, after printing a document,
you find that the fonts did not print
correctly, choose Download as Bit
Image and resubmit your print job. The
Download as Bit Image setting is
often useful when printing Adobe.
•
Download as Bit Image: When this
option is selected, the driver downloads
the font data as bitmap images.
Documents with complicated fonts, such
as Korean or Chinese, or various other
types of fonts, print faster in this
setting.
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Property
Description
•
Print as Graphics: When this option
is selected, the driver downloads any
fonts as graphics. When printing
documents with high graphic content
and relatively few TrueType fonts,
printing performance (speed) may be
enhanced in this setting.
4
TrueType
Options
(continued)
Print All Text Black
When the Print All Text Black option is
checked, all text in your document prints in
solid black, regardless of the color it
appears on the screen. When this option is
not checked, colored text prints in shades
of gray.
Extras Tab
See page 4.2 for more information about accessing printer
properties. Click the Extras tab to access the following features:
1
2
3
Option
Description
You can create a background image of text
to print on each page of your document. See
“Using Watermarks” on page 4.18.
1
Watermark
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Option
Description
Overlays are often used to take the place of
preprinted forms and letterhead paper. See
“Using Overlays” on page 4.21.
2
Overlay
Print Order: You can set the sequence for
the pages to print. Select the print order
from the drop-down list.
•
Normal: Your machine prints all pages
from the first page to the last page.
Reverse All Pages: Your machine prints
all pages from the last page to the first
page.
•
•
•
Print Odd Pages: Your machine prints
only the odd numbered pages of the
document.
Print Even Pages: Your machine prints
only the even numbered pages of the
document.
4
Output
Options
3
Use Printer Fonts: When this option is
selected, the machine uses the fonts that
are stored in its memory (resident fonts) to
print your document, rather than
downloading the fonts used in your
document. Because downloading fonts takes
time, selecting this option can speed up your
printing time.
About Tab
Use the About tab to display the copyright notice and the
version number of the driver. If you have an Internet browser,
you can connect to the Internet by clicking on the web site icon.
See page 4.2 for more information about accessing printer
properties.
Printer Tab
If you access printer properties through the Printers folder, you
can view the Printer tab. Click the Printer tab to access the
following properties:
•
•
Optional Tray: If you install an optional Tray 2, in the
printer properties window, you can tell the machine to
recognize and use it for PC-printing by selecting Tray 2 in
the Optional Tray drop down list.
High Altitude Correction: If your machine is going to be
used at an altitude above 1,500 m, checking this option
will optimize the print quality for those circumstances.
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Using a Favorite Setting
The Favorites option, available on each tab, except for the
About tab, allows you to save the current properties settings for
future use.
To save a Favorites item:
1
2
Change the settings on each tab, as needed.
Enter a name for the item in the Favorites input box.
3
Click Save.
To use a saved setting, select it from the Favorites drop-down
list.
To delete a favorite setting item, select it from the list and click
Delete
.
You can also restore the printer driver’s default settings by
selecting Printer Default from the list.
Using Help
Your machine has a help screen that can be activated using the
Help button in the printer properties window. The help screen
gives detailed information about the printer features provided
by the printer driver.
You can also click
in the upper right hand corner, and then
click on any setting.
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Printing Multiple Pages on One
Sheet of Paper
You can select the number of pages to print on a single sheet of
reduced in size and arranged in the order you specify. You can
print up to 16 pages on one sheet.
1
3
2
4
1
2
N
To change the print settings from your software application,
access printer properties. See page 4.2.
From the Layout tab, choose Multiple Pages per Side
from the Type drop-down list.
4
OTE: This feature is not available when you select Fit to Page or
Reduce/Enlarge from the Paper tab.
3
Select the number of pages you want to print per sheet (1,
2, 4, 6, 9, or 16) on the Pages per Side drop-down list.
4
Select the page order on the Page Order drop-down list, if
necessary.
Down,
Then Right
Right, Then
Down
Left, Then
Down
Down, Then
Left
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Check Print Page Border to print a border around each
page on the sheet.
NOTE
:
Page Order and Print Page Border are enabled only
when the number of pages per side is 2, 4, 6, 9, or 16.
5
6
Click the Paper tab and select the paper source, size, and
type.
Click OK and print the document.
Printing Posters
paper, for the purpose of pasting the sheets together to form
one poster-sized document.
1
2
To change the print settings from your software application,
access printer properties. See page 4.2.
From the Layout tab, select Poster on the Type drop-
down list.
NOTE: This feature is not available when you select Fit to Page
or Reduce/Enlarge from the Paper tab.
3
Configure the poster option:
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You can select the page layout from 2x2 3x3, 4x4, or
,
Custom. If you select 2x2, the image is automatically
stretched to cover 4 physical pages.
2 x 2
3 x 3
If you select Custom, you can manually set the scale rate
of the image in the Scale Factor input box.
4
Specify an overlap in millimeters or inches to make it easier
to reconstruct the resulting poster.
0.15 inches
0.15 inches
4
5
Click the Paper tab and select the paper source, size, and
type.
Click OK and print the document. You can complete the
poster by pasting the sheets together.
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Fitting Your Document to a Selected
Paper Size
original document size. This can be useful when you want to
check the fine details on a small document.
A
1
2
To change the print settings from your software application,
access printer properties. See page 4.2.
From the Paper tab, select Fit to Page on the Type drop-
down list.
NOTE: This feature is not available when you select Poster or
Multiple Pages per Side from the Layout tab.
3
Select the correct size from the Target Page drop-down
list.
4
5
Click the Paper tab and select the paper source and type.
Click OK and print the document.
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Printing a Reduced or Enlarged
Document
You can change the size of a page’s content to appear larger or
smaller on the printed page.
1
2
3
To change the print settings from your software application,
access printer properties. See page 4.2.
From the Paper tab, select Reduce/Enlarge on the Type
drop-down list.
4
Enter the scaling rate in the Percentage input box.
You can also click the
or
button.
NOTE: This feature is not available when you select Poster or
Multiple Pages per Side from the Layout tab.
4
5
Click the Paper tab and select the paper source, size, and
type.
Click OK and print the document.
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Using Watermarks
The Watermark option allows you to print text over an existing
document. For example, you may want to have large gray letters
reading “DRAFT” or “CONFIDENTIAL” printed diagonally across
the first page or all of the pages of a document.
There are several predefined watermarks that come with your
machine, and they can be modified or you can add new ones to
the list.
Using an Existing Watermark
1
To change the print settings from your software application,
access printer properties. See page 4.2.
2
Click the Extras tab and select a watermark on the
Watermark drop-down list. It appears in the preview
image window.
Preview
image
3
Click OK and start printing.
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Creating a Watermark
1
To change the print settings from your software application,
access printer properties. See page 4.2.
2
Click the Extras tab and click Edit in the Watermark
section. The Edit Watermark window appears.
4
3
4
Enter the text message you want to print in the
Watermark Message box.
The message displays in the preview image window.
When the First Page Only box is checked, the watermark
prints on the first page only
.
Select the watermark options.
You can select the font name, style, size, and gray scale
level from the Font Attributes section and set the angle of
the watermark from the Message Angle section.
5
6
Click Add to add the new watermark to the list.
When you finish creating, click OK and start printing.
To stop printing the watermark, select [No Watermark] on the
Watermark drop-down list.
PRINTING TASKS 4.19
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Editing a Watermark
1
2
3
To change the print settings from your software application,
access printer properties. See page 4.2.
section. The Edit Watermark window appears.
Select the watermark you want to edit on the Current
Watermarks list. You can change the watermark message
and the options. Refer to page 4.19.
4
5
Click Update to save the changes.
Click OK
.
Deleting a Watermark
1
2
3
4
To change the print settings from your software application,
access printer properties. See page 4.2.
From the Extras tab, click Edit in the Watermark section.
The Edit Watermark window appears.
Select the watermark you want to delete on the Current
Watermarks list and click Delete
.
Click OK
.
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Using Overlays
What is an Overlay?
An overlay is text and/or images stored on the computer hard
disk drive (HDD) as a special file format that can be printed on
any document. Overlays are often used to take the place of
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with your company’s letterhead, you need only tell
the machine to print the letterhead overlay on your document.
Dear ABC
Regards
WORLD BEST
4
Creating a New Page Overlay
To use a page overlay, you must create a page overlay
containing a logo or image.
1
use in a new page overlay. Position the items exactly as you
wish them to appear when printed as an overlay.
WORLD BEST
2
3
To save the document as an overlay, access printer
properties. See page 4.2.
Click the Extras tab and click Edit in the Overlay section.
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4
In the Edit Overlay window, click Create Overlay.
5
In the Create Overlay window, type a name of up to eight
characters in the File name box. Select the destination
path, if necessary. (The default is C:\Formover).
6
7
Click Save. The name appears on the Overlay List.
Click OK or Yes to finish creating.
The file is not printed out. Instead it is stored in your
computer HDD disk.
NOTE: The overlay document size must be the same as the
documents you print with the overlay.
Using a Page Overlay
After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create or open the document you want to print.
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2
To change the print settings from your software application,
access printer properties. See page 4.2.
3
4
Click the Extras tab.
Select the overlay you want to print from the Overlay
drop-down list box.
5
If the overlay file you want doesn’t appear on the Overlay
List, click Edit and Load Overlay, and select the overlay
file.
4
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
this Load Overlay window.
After you select the file, click Open. The file appears on the
Overlay List and is available for printing. Select the overlay
from the Overlay List box.
6
If necessary, click Confirm Page Overlay When Printing.
When this box is checked, a message window appears each
time you submit a document for printing, asking you to
confirm your wish to print an overlay on the document.
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Answering Yes in the window means that the selected
overlay prints with your document. Answering No to the
window cancels overlay printing.
If this box is empty and an overlay has been selected, the
overlay will be automatically printed with your document.
7
Click OK or Yes until the printing starts.
The overlay downloads with your print job and prints on
your document.
NOTE: The resolution of the overlay document must be the same
as that of the document you will print with the overlay.
Deleting a Page Overlay
You can delete page overlays that you no longer use.
1
2
3
In the printer properties window, click the Extras tab.
Click Edit in the Overlay section.
Select the overlay you want to delete from the Overlay List
box.
4
5
6
Click Delete Overlay.
When a confirmation message window appears, click Yes
.
Click OK until you exit the Print window.
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COPYING
5
copying documents.
This chapter includes:
• Loading Paper for Copying
• Selecting the Paper Tray
• Making Copies on the Document Glass
• Making Copies from the Automatic Document
Feeder
• Using Special Copy Features
• Changing the Default Settings
• Setting the Time Out Option
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The instructions for loading print materials are the same
whether you are printing, faxing, or copying. For further details,
see page 2.7 for loading in the paper tray and page 3.6 for
loading in the Multipurpose tray.
NOTE For copying, you can only use Letter-, A4-, Legal-,
:
Folio-, Executive-, B5-, A5-, or A6-sized print materials.
Selecting the Paper Tray
After loading the print media for copy output, you have to select
the paper tray you will use for the copy job.
1
Press Menu on the control panel.
The first available menu item, “Paper Setting,” appears on
the top line of the display and “Copy Tray” appears on the
bottom line of the display.
2
3
Press Enter.
Press the scroll button ( or ) until the paper tray you
want appears on the display.
You can select Tray1, Tray2, MP Tray, Tray1/2, or Auto. If
you do not install the optional Tray 2, the Tray2 and Tray1/2
menu item will not appear on the display.
4
5
Press Enter to save the selection.
To return to Standby mode, press Clear/Stop
.
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Preparing a Document
You can use the document glass or the Automatic Document
Feeder (ADF) to load an original document for copying,
scanning, and sending a fax. Using the ADF, you can load up to
2
50 documents (47 ~ 105 g/m , 12.5 ~ 28 lb) for one job. You
can, of course, place only one sheet at a time on the document
glass.
When you use the ADF:
• Do not load documents smaller than 142 x 127 mm or
larger than 216 x 356 mm.
• Do not attempt to feed the following types of documents:
- carbon-paper or carbon-backed paper
- coated paper
- onion skin or thin paper
5
- wrinkled or creased paper
- curled or rolled paper
- torn paper
• Remove all staples and paper clips before loading
documents.
• Make sure any glue, ink, or correction fluid on the paper is
completely dry before loading documents.
• Do not load documents that include different sizes or
weights of paper.
• Do not load booklet, pamphlet, transparencies, or
documents having other unusual characteristics.
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Making Copies on the Document
Glass
1
Lift and open the document cover.
2
Place the document face down on the document glass and
align it with the registration guide at the top left corner of
the glass.
NOTE: Make sure that no documents are in the ADF (Automatic
Document Feeder). If a document is detected in the ADF, the
machine gives it priority over the document on the document
glass.
3
Close the document cover.
NOTES
:
• Leaving the cover open while copying may affect copy quality
and toner consumption.
• If you are copying a page from a book or magazine, lift the cover
until its hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm, start
copying with the cover open.
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4
Customize the copy settings including number of copies,
copy size, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
To clear the settings, use the Clear/Stop button.
5
6
If necessary, you can use special copy features, such as
Poster, Auto Fit, Clone, and 2Sides on 1pg copying.
Press Start to begin copying.
The display shows the copy processing.
NOTES
:
• You can cancel the copy job during an operation. Press Clear/
Stop, and the copying will stop.
• Dust on the document glass may cause black spots on the
printout. Always keep it clean.
• To get the best scan quality, especially for colored or gray-scaled
images, use the document glass.
5
Making Copies from the Automatic
Document Feeder
1
Load the document face up into the ADF (Automatic
Document Feeder). You can insert up to 50 sheets at a
time. Make sure that the bottom of the document stack
matches the paper size marked on the document tray.
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2
Adjust the document guides to the document size.
3
Customize the copy settings including number of copies,
copy size, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
To clear the settings, use the Clear/Stop button.
4
5
If necessary, you can use special copy features, such as
Collation and 2 or 4 Up-copying.
Press Start to begin copying.
The display shows the copy processing.
NOTE: Dust on the ADF glass may cause black lines on the
printout. Always keep it clean.
5.6 COPYING
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Setting Copy Options
The buttons on the control panel let you select all basic copy
options: darkness, document type, copy size, and number of
copies. Set the following options for the current copy job before
pressing Start to make copies.
NOTE: If you press Clear/Stop while setting the copy options, all
of the options you have set for the current copy job will be
canceled and returned to their default status. Or, they will
automatically return to their default status after the machine
completes the copy in progress.
Darkness
If you have an original document containing faint markings and
dark images, you can adjust the brightness to make a copy that
is easier to read.
5
To adjust the contrast, press Darkness
.
Each time you press the button, the LED labeled with the
selected mode lights.
You can choose from the following contrast modes:
•
•
Lighten: works well with dark print.
Normal: works well with standard typed or printed
documents.
•
Darken: works well with light print or faint pencil
markings.
Original Type
The Original Type setting is used to improve the copy quality by
selecting the document type for the current copy job.
To select the document type, press Original Type
.
Each time you press the button, the LED labeled with the
selected mode lights.
You can choose from the following image modes:
•
•
Text: Use for documents containing mostly text.
Text/Photo: Use for documents with mixed text and
photographs.
•
Photo: Use when the originals are photographs.
NOTE: When you copy a document containing color on the
background, such as a newspaper or a catalog, the background will
appear on your copy. If you want to reduce the background,
change the Darkness setting to Lighten and/or the Original
Type setting to Text
.
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Reduced/Enlarged Copy
Using the Reduce/Enlarge button, you can reduce or enlarge
the size of a copied image from 25% to 400% when you copy
original documents from the document glass or from 25% to
100% from the ADF. Note that the zoom rate available is
different depending on the document loading method.
To select from the predefined copy sizes:
1
Press Reduce/Enlarge.
The default setting appears on the bottom line of the
display.
2
3
Press Reduce/Enlarge or the scroll button ( or ) to find
the size setting you want.
Press Enter to save the selection.
To fine-tune the size of copies:
1
2
Press Reduce/Enlarge.
Press Reduce/Enlarge or the scroll button ( or )
until “Custom:25-100%” or “Custom:25-400%” displays on
the bottom line. Press Enter
.
3
Press the scroll button ( or ) until the copy size you want
appears on the display.
Pressing and holding the button allows you to quickly scroll
to the number you want.
You can enter the value using the number keypad.
4
Press Enter to save the selection.
NOTE: When you make a reduced copy, black lines may appear at
the bottom of your copy.
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Number of Copies
Using the No. of Copies button, you can select the number of
copies from 1 to 99.
1
2
Press No. of Copies.
Press the scroll button ( or ) until the number you want
appears on the display.
Pressing and holding the button allows you to quickly scroll
to the number you want.
You can enter the value using the number keypad.
3
Press Enter to save the selection.
Using Special Copy Features
5
You can use the following copy features using the Special Copy
button on the control panel:
•
•
Clone Prints multiple image copies from the original
:
document on a single page. The number of images is
automatically determined by the original image and paper
size. See page 5.10.
•
•
Copy Collate: Sorts the copy job. For example, if you make
2 copies of a 3 page document, one complete 3 page
document. See page 5.10.
image to fit on the paper currently loaded in the machine.
See page 5.11.
•
•
•
2 sides in 1pg
sheet of paper. See page 5.11.
:
Prints 2-sided original document on one
2
sheet of paper. See page 5.12.
Poster: Prints an image onto 9 sheets of paper (3x3). You
can paste the printed pages together to make one poster-
sized document. See page 5.13.
NOTE: Some features may not be available depending on where
you loaded the document, on the document glass or in the
Automatic Document Feeder.
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Clone Copying
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, Clone copying feature does not work.
1
Place the document to be copied on the document glass,
and close the cover.
2
3
Press Special Copy.
Press Special Copy or the scroll button ( or ) until
“Clone” displays on the bottom line.
4
5
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while making a clone copy.
6
Press Start begin copying.
Collation Copying
This special copy feature is available only when you load
documents in the ADF.
1
1
2
2
3
3
1
2
3
Load the documents to be copied in the ADF.
Press Special Copy
.
Press Special Copy or the scroll button ( or ) until “Copy
Collate” displays on the bottom line.
4
5
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
6
Press Start to begin copying.
5.10 COPYING
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Auto Fit Copying
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, Auto Fit copying does not work.
A
1
Place the document to be copied on the document glass,
and close the cover.
2
3
Press Special Copy.
Press Special Copy or the scroll button ( or ) until “Auto
Fit” appears on the bottom line.
4
5
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
5
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button while Auto Fit copying is enabled.
6
Press Start to begin copying.
2 Sides on 1 Page Copying
You can copy a 2-sided document on one side of one page of
A4-, Letter-, Legal-, Folio-, Executive-, B5-, A5-, or A6-sized
paper.
When you copy using this feature, the machine prints one side
of the document on the upper half of the paper and the other
side on the lower half without reducing the size of the original.
This feature is helpful for copying a small-sized document, such
as a name card.
If the original document is larger than the printable area, some
portions may not be printed.
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, 2 Sides on 1 Page copying feature does not work.
1
2
Place the document to be copied on the document glass and
close the cover.
Press Special Copy
.
COPYING 5.11
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3
Press Special Copy or the scroll button ( or ) until “2
sides in 1pg” displays on the bottom line.
4
5
Press Enter to make your selection.
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
6
7
Press Start to begin copying.
Your machine begins scanning the front side.
When “Set Backside” displays on the bottom line, open the
document cover and flip the document over. Close the
cover.
NOTE: If you press the Clear/Stop button or if no buttons are
pressed for approximately 30 seconds, the machine cancels the
copy job and returns to Standby mode.
8
Press Start again.
2 Up or 4 Up Copying
This copy feature is available only when you load documents in
the ADF.
1
2
3
Load the documents to be copied in the ADF.
Press Special Copy
.
2-up copying
Press Special Copy or the scroll button ( or ) until “2
UP” or “4 UP” displays on the bottom line.
1
3
2
4
4
5
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
4-up copying
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button for making a 2 or 4 Up copy.
6
Press Start to begin copying.
5.12 COPYING
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Poster Copying
This special copy feature can be applied only when you place a
document on the document glass. If a document is detected in
the ADF, the Poster copying feature does not work.
1
Place the document to be copied on the document glass and
close the cover.
2
3
Press Special Copy.
Press Special Copy or the scroll button ( or ) until
“Poster” displays on the bottom line.
4
5
If necessary, customize the copy settings, including number
of copies, darkness, and original type, by using the control
panel buttons. See “Setting Copy Options” on page 5.7.
5
NOTE: You cannot adjust the copy size using the Reduce/
Enlarge button when making a poster.
6
Press Start to begin copying.
Your original document is divided into 9
portions. Each portion is scanned and
printed one by one in the following order:
COPYING 5.13
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Changing the Default Settings
The copy options, including darkness, original type, copy size
and number of copies, can be set to the most frequently used
modes. When you copy a document, the default settings are
used unless they are changed by using the corresponding
buttons on the control panel.
To create your own default settings:
1
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
The first menu item, “Default-Change,” appears on the
bottom line.
2
3
4
5
Press Enter to access the menu item. The first setup
option, “Darkness,” appears on the bottom line.
Press the scroll button ( or ) to scroll through the setup
options.
When the option you want to set appears, press Enter to
access the option.
Change the setting using the scroll button ( or ).
You can enter the value using the number keypad.
6
7
8
Press Enter to save the selection.
Repeat steps 3 through 6, as needed.
To return to Standby mode, press Clear/Stop
.
NOTE: While you are setting copy options, pressing Clear/Stop
cancels the changed settings and restores their default status.
5.14 COPYING
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Setting the Time Out Option
You can set the time the machine waits before it restores the
default copy settings, if you do not start copying after changing
them on the control panel.
1
2
Press Menu on the control panel until “Copy Setup”
appears on the top line of the display.
Press the scroll button ( or ) to display “Timeout” on the
bottom line.
3
4
Press Enter to access the menu item.
Press the scroll button ( or ) until the status you want
appears on the display.
You can select from 15, 30, 60, 120, and 180 (seconds).
Selecting “Off” means that the machine does not restore
the default settings until you press Start to begin copying,
or Clear/Stop to cancel.
5
5
6
Press Enter to make your selection.
To return to Standby mode, press Clear/Stop
.
COPYING 5.15
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5.16 COPYING
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SCANNING
6
Scanning with your machine lets you turn pictures and
text into digital files on your computer. Then you can fax
or e-mail the files, display them on your web site or use
them to create projects that you can print using the
SmarThru software, TWAIN driver or the WIA driver. You
Scan program to scan.
This chapter includes:
• Scanning Basics
• Scanning Using the SmarThru
• Scanning Using the WIA Driver
• Scanning to USB Flash Drive
• Scanning Using the Network Scan
• Using the Network Scan Driver
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Scanning Basics
This machine offers four ways to scan. These are:
• From the control panel on your machine to an application:
Use the Scan-to button on the control panel to initiate
Adobe Photo Deluxe or Adobe Photoshop, to the machine
by selecting it from the list of available applications via the
you must configure the scan list using the Printer Settings
Utility. For details, see page 2.48.
open Scan To to begin scanning. See page 6.4.
• From the Windows Images Acquisition (WIA) driver: Your
machine also supports the WIA driver for scanning
images. See page 6.7.
• From a USB flash drive: When you insert a USB flash drive
into the USB port in the front of your machine, you can
pressing Scan-to. For details, see page 6.8.
• From the Network Scan Program: Your machine use the
Network Scan program for scanning images. See
page 6.9.
NOTES
:
• To scan with your machine, you must install the MFP driver.
• Scanning is done through the same LPT or USB port currently
assigned for your printer port.
6.2 SCANNING
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Scanning From the Control Panel to
an Application
1
2
Make sure that your machine and computer are turned on
and properly connected to each other.
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
3
4
5
Press Scan-to. The first available menu item, “Application,”
appears on the bottom line.
Press Enter and press the scroll button ( or ) to select an
application to which you want to send the scanned image.
Press Start. The selected application window opens. Adjust
the scan settings and start scan. For details, please refer to
the User’s Guide of the application.
6
SCANNING 6.3
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Scanning Using the SmarThru
SmarThru is the accompanying software for your machine. With
SmarThru, scanning is the proverbial piece of cake.
Follow these steps to start scanning using the SmarThru:
1
2
Make sure that your machine and computer are turned on
and properly connected to each other.
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
3
Once you have installed the SmarThru, you will see the
SmarThru 4 icon on your desktop. Double-click the
SmarThru 4 icon.
Double-click this icon.
The SmarThru 4 window opens.
•Scan To
Allows you to scan an image and save it to an application
or folder, email it, or publish it on a web site.
•Image
Allows you to edit an image you have saved as a graphic
file and send it to a selected application or folder, email it,
or publish it on a web site.
•Copy
6.4 SCANNING
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Allows you to produce professional quality copies. You
can make black and white copies of an image if your
machine supports it, and customize the copy settings.
•Print
Allows you to print images you have saved. You can print
images in black and white or color mode if your machine
supports it.
4
Click Scan To. The Scan To menu bar appears on the
SmarThru 4 window.
Scan To
menu bar
Adjust the
scan settings.
6
Click to start
scanning.
Scan To lets you use the following services:
•Application
Scanning an image and placing it in an image editor
application, such as Paint or Adobe PhotoShop.
•E-mail
Scanning an image and emailing it. Allows you to scan an
image, preview it, and email it.
NOTE: To send an image by e-mail, you must have a mail client
program, like Outlook Express, which has been set up with your e-
mail account.
•Folder
Scanning an image and saving it to a folder. Allows you
to scan an image, preview it, and save it to the folder of
your choice.
SCANNING 6.5
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•OCR
Scanning an image and performing text recognition.
Allows you to scan an image, preview it, and send it to
the OCR program for text recognition.
- Recommended Scan Option for OCR
- Resolution: 200 or 300 dpi
- Image Type: Grayscale or Black & White
•Web
Scanning an image, previewing it, and publishing it on a
web site, using the specified file format for the image you
want to publish.
•Settings
Customizing settings of Scan To basic functions. Allows
you to customize settings for Application E-mail, OCR,
,
and Web functions.
5
6
Click the service icon according to your job.
SmarThru 4 opens for the selected service. Adjust the scan
settings.
7
To start scanning, click Scan.
NOTE: If you want to cancel the scan job, click Cancel
.
Using Onscreen Help File
For more information about SmarThru, click
at the top right
corner of the window. The SmarThru Help window opens and
allows you to view onscreen help supplied on the SmarThru
program.
6.6 SCANNING
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Scanning Using the WIA Driver
Your machine also supports the Windows Image Acquisition
(WIA) driver for scanning images. WIA is one of the standard
components provided by Microsoft
Windows
XP and works
with digital cameras and scanners. Unlike the TWAIN driver, the
WIA driver allows you to scan and easily manipulate images
without using additional software.
NOTE: The WIA driver works only on Windows XP and USB port.
1
2
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
From the Start menu on your desktop window, select
Settings
,
Control Panel, and then Scanners and
Cameras
.
6
3
4
Double click your machine icon. Click Next. The Scanner
and Camera Wizard launches.
Choose your scanning preferences and click Preview to see
how your preferences affect the picture.
5
6
Click Next.
Enter a picture name, and select a file format and
destination to save the picture.
SCANNING 6.7
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7
Follow the on-screen instructions to edit the picture after it
is copied to your computer.
NOTE: If you want to cancel the scan job, press the Clear/Stop
button on the control panel.
Scanning to USB Flash Drive
Using a USB flash drive, you can scan and save documents in
the USB flash drive by pressing Scan-to on the control panel.
For details about scanning, see “Scanning to USB Flash Drive”
on page 10.3.
6.8 SCANNING
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Scanning Using the Network Scan
About Network Scan
NOTE: To use this function, you need to purchase and configure
the network settings. For details, "Configuring Network Parameters
on the Control Panel" on page A.4
Network Scan allows you to scan a document on your machine
computer.
To use this feature, you must install the Network Scan program
on the computer. For details about installing the program, see
“Installing Software for Network Printing” on page 2.34.
Setting the Network Scan Option
From “Network Scan” menu, you can enable or disable scanning
on your machine via a network-connected computer.
6
1
2
3
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) until you see “Network
Scan” on the bottom line and press Enter
.
Press the scroll button ( or ), to select “Enable” or
“Disable”.
Select “Enable” to use the Network Scan option. This is the
default setting.
Select “Disable” it you do not want to use the Network Scan
option.
4
Press Enter to complete your selection.
SCANNING 6.9
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Scanning Using Network Scan
Using Network Scan you can scan a document from your
machine to your computer through the network.
If you use SmarThru, you must initiate the scan procedure from
the computer. Scanned data will go only to the computer which
is directly connected to the machine.
Scanned documents can be saved as JPEG, TIFF or PDF files. You
can also secure the scanned files by entering a user name and
authentication code (PIN) via the number keypad on the front of
your machine.
1
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2
3
Press Scan-to and select Network Scan. “Select User ID:”
appears on the display.
Enter your ID and password using the number keypad, and
then press Enter
.
There are several different ways to provide a user ID:
• Enter full user ID through the keypad, or
• In Smart Search, enter characters in the top line of the
LCD display and the bottom line will display the User IDs
that begin with the entered character(s). “No Matches”
displays in the lower line if no entries starting with the
entered character are found. You can press Enter key
and browse through the entries in the lower line starting
with the entered character in the upper line by using the
scroll button ( or ). You can press Upper Level button
while browsing and enter the User ID through the
keypad.
4
Enter your PIN to prevent other users from sending scanned
documents to your computer. Press Enter. You can select
the default password option to avoid this menu.
5
6
Press the scroll buttons ( or ) until “Scan Data” appears
on the bottom line and press Enter
.
Choose the file type and resolution and then press Enter
Black & White: If you select this option, select file type
PDF or TIFF
.
•
.
6.10 SCANNING
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•
•
Color JPEG-200: If you select this option, 200 dpi
resolution and JPEG file type will be automatically
selected.
Resolution: Select resolutions of 100 dpi, 200 dpi or 300
dpi.
NOTE: When you edit an image which has been scanned in
100 dpi resolution, the image may differ from the original image,
depending on the program you use.
7
Press the scroll buttons ( or ) until “Start Scanning”
displays and press Enter
.
If you press Enter when the display shows “Logout”, your
machine returns to the Standby mode.
8
The document will be scanned to the computer where the
Network Scan program is running.
If you have chosen TIFF or PDF as the file type, the display
asks if you want to scan another document. If you need to
scan more than one document, select “Yes” using the scroll
button ( or ) and press Enter. The next document is
scanned and stored. Repeat this until all documents have
been scanned then select “No”.
6
Setting Network Scan Timeout
If Network Scan on your computer does not send a refresh
request and does not scan a job within the timeout period
configured in Network Scan, the entry your machine returns to
the Standby mode.
To set the Network Scan timeout option:
1
2
3
Press Menu until “Machine Setup” appears on the top line
of the display.
Press the scroll buttons until “Scan Timeout” appears on the
bottom line and then press Enter
.
Enter the desired timeout value and press Enter
.
The default value is 30 minutes. Users can enter any value
from 1 minute to 1,440 minutes.
4
The change will be broadcast over the network and effective
to all clients connected to the network.
SCANNING 6.11
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Using the Network Scan Driver
Adding a Scanner
To register your scanner as an authorized network scanner, use
the Network Scan Manager window.
1
You can select Start
Network Scan Manager
Manager
→
Programs
→
Smart Agent
Æ
Smart Agent Network Scan
.
2
In the Network Scan Manager window, click the Add
Device button, or double-click the Add Device icon.
3
Click Next.
6.12 SCANNING
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4
Select Browse for a scanner. (recommended), or
Connect to this scanner. and enter an IP address for the
scanner, and click Next
.
5
A list of scanners on your network appears. Select your
machine from the list and enter the ID and PIN (Personal
Identification Number) you will use. Click Next
.
• For scanner's name, the model name of scanner you
chose will be entered and changeable by users.
• You can enter an ID of up to 8 characters. The first
character must be a letter.
6
• The PIN must be 4 digits.
6
You have added your machine to the network. Click Finish.
Your machine appears on the Network Scan Manager
window and you can now scan through the network.
SCANNING 6.13
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Removing a Scanner
To remove the authorized scanner, click the Remove Device
button and follow the on-screen instruction to complete
removing.
Use the Help button to see on-line help about the Network Scan
program.
Setting the properties
1
In the Network Scan Manager window, double-click the
scanner icon, or click the Properties button.
2
After setting the properties, click OK.
6.14 SCANNING
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General Page
You can change the
name of the scanner.
Server Page
You can check the
scanner’s information.
6
SCANNING 6.15
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Advanced Page
You can set the
destination where
scanned files are to be
stored.
You can select the file
name format.
You can open the
scanned document
immediately after
scanning.
Preferences Page
You can select the scan
area you want. Click User
Define to manually enter
a scan area. For some
scanners, the Scan Area
option is not available.
You can select scan color,
scan resolution, and file
type.
You can adjust the
brightness.
You can save and delete your settings
and apply the saved settings.
Saving Quick Sets
1
2
3
Enter the settings you want to save.
Enter a Quick Sets name.
Click Save to save the settings.
6.16 SCANNING
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Using Quick Sets
1
2
Select the setting you want to use from the Quick Sets
drop-down list.
Click OK or Apply
.
Deleting Quick Sets
1
2
Select the setting you want to delete from the Quick Sets
drop-down list.
Click Delete
.
Scanning using the Network Scan driver
1
2
3
4
5
Check the scanner’s status by checking the scanner icon.
See the next page.
Configure the network scanner settings. See “Setting the
properties” on page 6.14.
6
Load the document you want to scan to the scanner you
want to use.
Start scanning according to the recommendations of the
User’s Guide supplied with your scanner.
Scanning is started and the scanned document is sent to
the location you specified.
The location can be changed in the Advanced Page in the
Network Scan program’s Properties screen. See page 6.16.
Scanner Icons
SCANNING 6.17
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6.18 SCANNING
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FAXING
7
machine as a fax machine.
This chapter includes:
• Sending a Fax
• Receiving a Fax
• Automatic Dialing
• Other Ways to Fax
• Additional Features
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Setting Up the Fax
System
Changing the Fax Setup options
1
Press Menu until “Fax Setup” appears on the top line of the
display.
The first available menu item, “Receive Mode,” displays on
the bottom line.
2
3
Press the scroll button ( or ) until you see the desired
menu item on the bottom line and press Enter
.
Use the scroll button ( or ) to find the desired status or
use the number keypad to enter the value for the option
you have selected.
4
Press Enter to make your selection. The next Fax Setup
option appears.
5
6
If necessary, repeat steps 2 through 4.
To return to Standby mode, press Clear/Stop
.
7.2 FAXING
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Available Fax Setup Options
Option
Description
You can select the default fax receiving mode.
• In Tel mode, you can receive a fax by
picking up the handset of the extension
phone and then pressing the receive start
code (see page 7.4). Alternatively, you can
press On Hook Dial (you can hear a fax
tone from the remote machine) and then
press Start on the control panel of your
machine.
• In the Fax mode, the machine answers an
incoming call and immediately goes into
fax reception mode.
Receive Mode
• In Ans/Fax mode, the answering machine
answers an incoming call, and the caller can
leave a message on the answering machine.
If the fax machine senses a fax tone on the
line, the call automatically switches to Fax
mode.
• In DRPD mode, you can receive a call using
the Distinctive Ring Pattern Detection
(DRPD) feature. This option is available only
when you set up the DRPD Mode. For further
details, see page 7.17.
7
You can specify the number of times the
machine rings, from 1 to 7, before answering
an incoming call.
Ring To
Answer
You can select the default contrast mode to fax
your documents lighter or darker.
•
•
Lighten works well with dark print.
Normal works well with standard typed or
printed documents.
Darkness
•
Darken works well with light print or faint
pencil markings.
Your machine can automatically redial a remote
fax machine if it was busy. Intervals from 1 to
15 minutes can be entered.
Redial Term
Redials
You can specify the number of redial attempts,
from 0 to 13. If you enter
not redial.
0, the machine will
FAXING 7.3
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Option
Description
You can set your machine to print a report
showing whether a transmission was
successful, how many pages were sent, and
MSG Confirm
more. The available options are On Off, and
,
On-Err, which prints only when a transmission
is not successful.
This produces a report with detailed
information about the previous 50
communications operations, including time and
Auto Report
dates. The available options are On or Off
.
When receiving a document containing pages
as long as or longer than the paper loaded in
the paper tray, the machine can reduce the size
of the document to fit the size of the paper
loaded in the machine. Select On if you want to
automatically reduce an incoming page.
Auto
Reduction
With this feature set to Off, the machine
cannot reduce the document to fit onto one
page. The document will be divided and printed
in actual size on two or more pages.
When receiving a document containing pages
as long as or longer than the paper installed in
your machine, you can set the machine to
discard any excess at the bottom of the page. If
the received page is outside the margin you
set, it will print in actual size on two or more
sheets of paper.
Discard Size
When the document is outside the margin and
the Auto Reduction feature is turned on, the
machine reduces the document to fit it onto the
appropriately-sized paper and discard does not
occur. If the Auto Reduction feature is turned
off or fails, data outside the margin will be
discarded. Settings range from 0 to 30 mm.
The Receive Start Code allows you to initiate
fax reception from an extension phone plugged
you pick up the extension phone and hear fax
tones, enter the Receive Start Code. The
Receive Start Code is preset to *9* at the
factory. Settings range from 0 to 9. See
page 7.16 for more information about using the
code.
RCV Start
Code
7.4 FAXING
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Option
Description
You can receive a call using the Distinctive Ring
Pattern Detection (DRPD) feature, which
enables a user to use a single telephone line to
answer several different telephone numbers. In
this menu, you can set the machine to
DRPD Mode
recognize which ring patterns to answer. For
details about this feature, see page 7.17.
The Dial Tone Detection feature can ensure that
your telephone exchange is ready to receive
the dialing.
Select On if you want to set your machine to
detect the dial tone before your machine start
dialling.
With this feature set to Off, the machine start
dialling without checking the dial tone from
your telephone exchanger.
DT Detection
There are regions where the dial tone cannot
be detected by your machine. If the Dial Tone
Detection feature is set to On and dialing does
not start automatically, set this feature to Off
.
You can select Copy Mode or Fax Mode as
the Display Mode.
The factory default setting is Copy Mode
,
which allows you to enter the number of copies
using the number keypad. In this mode, the
Reduce/Enlarge percentage(%) and the
number of copies are always displayed. To
enter a fax number in this mode, you must first
press the Facsimile button, and then enter
number using the number keypad.
7
You can change the display mode to Fax
Mode, which allows you to enter a fax number
using the number keypad. In this mode, the
date and time, memory status percentage(%),
and fax reception mode are always displayed.
To set the number of copies in this mode, you
must first press the No. of Copies button, and
then enter the number using the number
keypad.
Display Mode
In either mode, faxes can be both sent and
received, and the one-touch buttons can be
used to start scanning originals immediately.
FAXING 7.5
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Sending a Fax
Loading a Document
document glass to load an original document for faxing. Using
the ADF, you can load up to 50 sheets of 75 g/m2 (20 lb) paper
at a time. You can, of course, place only one sheet at a time on
the document glass. For details about preparing a document,
see page 5.3.
To fax a document using the Automatic
Document Feeder (ADF):
1
Load the document face up into the ADF. You can insert up
to 50 sheets at a time. Make sure that the bottom of the
document stack matches the paper size marked on the
document tray.
7.6 FAXING
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2
Adjust the document guide on the ADF to match the width
of the document.
NOTE: Dust on the ADF glass may cause black lines on the
printout. Keep it always clean.
To fax a document from the document glass:
1
Lift and open the document cover.
7
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2
Place the document face down on the document glass and
align it with the registration guide at the top left corner of
the glass.
NOTE: Make sure that no other documents are in the ADF
(Automatic Document Feeder). If a document is detected in the
ADF, the machine gives it priority over the document on the
document glass.
3
Close the document cover.
NOTES
:
• If you are copying a page from a book or magazine, lift the cover
until its hinges are caught by the stopper and then close the
cover. If the book or magazine is thicker than 30 mm, start
copying with the cover open.
• To get the best scan quality, especially for colored or gray-scaled
images, use the document glass.
7.8 FAXING
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Selecting the Paper Tray
After loading the print material for fax output, you have to select
the paper tray you will use for the fax job.
1
Press Menu on the control panel.
The first available menu, item “Paper Setting,” appears on
the top line of the display.
2
Press the scroll button ( or ) until “Fax Tray” appears on
the bottom line of the display.
3
4
Press Enter.
Press the scroll button ( or ) until the paper tray you
want appears on the display.
You can select Tray1, Tray2, Tray1/2, or Auto. If you do not
install the optional Tray 2, the Tray2 and Tray1/2 menu item
will not appear on the display.
5
6
Press Enter to save the selection.
To return to Standby mode, press Clear/Stop
.
7
Adjusting the Document Resolution
The default document settings produce good results when using
typical text-based documents.
However, if you send documents that are of a poor quality, or
contain photographs, you can adjust the resolution to produce a
higher quality fax.
1
2
Press Resolution on the control panel.
By pressing Resolution or the scroll button ( or ), you
can choose from Standard, Fine, Super Fine, Photo Fax, and
Color Fax.
3
When the mode you want to use displays, press Enter to
make your selection.
FAXING 7.9
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The document types recommended for the resolution settings
are described in the table below:
Mode
Recommended for:
Standard
Documents with normal sized characters.
Documents containing small characters or thin
lines or documents printed using a dot-matrix
printer.
Fine
Documents containing extremely fine detail.
Super Fine mode is enabled only if the
machine with which you are communicating
also supports the Super Fine resolution. See
the notes below.
Super Fine
Photo Fax
Color Fax
Documents containing shades of gray or
photographs.
Documents with colors. Sending a color fax is
enabled only if the machine with which you are
communicating supports color fax reception
and you send the fax manually. In this mode,
memory transmission is not available.
NOTES
:
• For memory transmission, Super Fine mode is not available. The
resolution setting is automatically changed to Fine.
• When your machine is set to Super Fine resolution and the fax
machine with which you are communicating does not support
Super Fine resolution, the machine transmits using the highest
resolution mode supported by the other fax machine.
7.10 FAXING
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Sending a Fax Automatically
1
Load the document(s) face up into the ADF.
OR
Place a single document face down on the document glass.
For details about loading a document, see page 7.6.
2
3
Press Facsimile.
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
4
keypad.
You can use one-touch keypad, speed dial, or group dial
numbers. For details about storing a number, see
“Automatic Dialing” on page 7.19.
5
6
Press Start.
When a document is placed on the document glass, the
display shows “Another Page?” on the top line after the
document is scanned into the memory. If you have the next
page, remove the scanned page and place the next page on
the glass and select “1.Yes.” Repeat as necessary.
7
After all of the pages are scanned, select “2.No” when the
display shows “Another Page?.”
7
The number is dialed and then the machine begins sending
the fax when the receiving fax machine is ready.
NOTE: When you want to cancel a fax job, press Clear/Stop at
any time while sending.
FAXING 7.11
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Sending a Fax Manually
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
2
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
3
4
Press On Hook Dial. You hear a dial tone.
Enter the receiving fax machine’s number using the number
keypad.
You can use one-touch keypad. For details about storing a
number, see page 7.19.
5
When you hear a high-pitched fax signal from the remote
fax machine, press Start
.
NOTE: When you want to cancel a fax job, press Clear/Stop at
any time while sending.
Redialing the Last Number
Press Redial/Pause
.
When a document is loaded in the ADF (Automatic Document
Feeder; see page 7.6), the machine automatically begins to
send.
For a document placed on the document glass, the display asks
if you want to load another page. Select “1.Yes” to add.
Otherwise, select “2.No.”
7.12 FAXING
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Confirming Transmission
successfully, the machine beeps and returns to Standby mode.
When something goes wrong while sending your fax, an error
message appears on the display. For a list of error messages and
their meanings, see page 9.12.
message and try to send the document again.
You can set your machine to print a confirmation report
automatically each time sending a fax is completed. For further
details, see the MSG Confirm item on page 7.4.
Automatic Redialing
When the number you have dialed is busy or there is no answer
when you send a fax, the machine automatically redials the
number every three minutes, up to several times according to
the factory default settings.
the number without waiting. To cancel the automatic redialing,
7
press Clear/Stop
.
To change the time interval between redials and the number of
redial attempts. See page 7.3.
FAXING 7.13
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Receiving a Fax
About Receiving Modes
• In Fax mode, the machine answers an incoming fax call
and immediately goes into the fax reception mode.
Dial (you can hear a fax tone from the sending machine)
and then pressing Start on the control panel of your
machine. You can also pick up the handset of the
extension phone and then press the receive start code
(see page 7.4).
• In Ans/Fax mode, the answering machine answers an
incoming call, and the caller can leave a message on the
answering machine. If the fax machine senses a fax tone
on the line, the call automatically switches to Fax mode.
• In DRPD mode, you can receive a call using the Distinctive
Ring Pattern Detection (DRPD) feature. “Distinctive Ring”
is a telephone company service which enables a user to
use a single telephone line to answer several different
telephone numbers. For further details, see page 7.17.
When your machine’s memory is full, the receiving mode
automatically switches to Tel.
For details about changing the receiving mode, see page 7.3.
NOTES
:
EXT jack on the back of your machine.
• If you do not want other people to view your received
documents, you can use Secure Receiving mode. In this mode,
all of the received faxes are stored in memory. For further
details, see page 7.34.
7.14 FAXING
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Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same
whether you are printing, faxing, or copying, except that faxes
can only be printed on Letter-, A4-, or Legal-sized paper. For
details about loading paper and setting the paper size in the
tray, see page 2.7 and page 2.21.
Receiving Automatically in Fax
Mode
Your machine is preset to Fax mode at the factory.
When you receive a fax, the machine answers the call on a
To change the number of rings, see page 7.3.
If you want to adjust the ringer volume, see “Setting Sounds”
on page 2.22.
7
You can receive a fax call by picking up the handset of the
extension phone and then pressing the receive start code (see
page 7.4), or press On Hook Dial (you can hear a fax tone from
the sending machine) and then pressing Start on the control
panel of your machine.
The machine begins receiving a fax and returns to Standby
mode when the reception is completed.
FAXING 7.15
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Receiving Automatically in Ans/Fax
Mode
To use this mode, you must attach an answering machine to the
EXT jack on the back of your machine. See page 2.11.
If the caller leaves a message, the answering machine stores the
message as it would normally. If your machine detects a fax
tone on the line, it automatically starts to receive the fax.
NOTES
:
• If you have set your machine to Ans/Fax mode and your
answering machine is switched off, or no answering machine is
connected to EXT jack, your machine automatically goes into Fax
mode after a predefined number of rings.
• If your answering machine has a ‘user-selectable ring counter’,
set the machine to answer incoming calls within 1 ring.
• If you are in Tel mode (manual reception) when the answering
machine is connected to your machine, you must switch off the
answering machine, or the outgoing message from the
answering machine will interrupt your phone conversation.
Receiving Manually Using an
Extension Telephone
This features works best when you are using an extension
telephone connected to the EXT jack on the back of your
machine. You can receive a fax from someone you are talking to
on the extension telephone without going to the fax machine.
When you receive a call on the extension phone and hear fax
tones, press the keys
9
on the extension telephone. The
machine receives the document.
Press the buttons slowly in sequence. If you still hear the fax
9
once again.
9
is the receive start code preset at the factory. The first
and the last asterisks are fixed, but you can change the middle
number to whatever you wish. For details about changing the
code, see page 7.4
7.16 FAXING
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Receiving Faxes Using the DRPD
Mode
“Distinctive Ring” is a telephone company service which enables
a user to use a single telephone line to answer several different
telephone numbers. The particular number someone uses to call
you is identified by different ringing patterns, which consist of
various combinations of long and short ringing sounds. This
feature is often used by answering services who answer
telephones for many different clients and need to know which
number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection feature, your fax
machine can “learn” the ring pattern you designate to be
answered by the fax machine. Unless you change it, this ringing
pattern will continue to be recognized and answered as a fax
call, and all other ringing patterns will be forwarded to the
extension telephone or answering machine plugged into the EXT
jack. You can easily suspend or change Distinctive Ring Pattern
Detection at any time.
Before using the Distinctive Ring Pattern Detection option,
Distinctive Ring service must be installed on your telephone line
by the telephone company. To set up Distinctive Ring Pattern
Detection, you will need another telephone line at your location,
or someone available to dial your fax number from outside.
To set up the DRPD mode:
7
1
Press Menu until “Fax Setup” appears on the top line of the
display.
The first available menu item, “Receive Mode,” displays on
the bottom line.
2
3
Press the scroll button ( or ) until you see “DRPD Mode”
on the bottom line and press Enter
.
When “Set” displays on the bottom line, press Enter
.
“Waiting Ring” appears on the display.
4
5
Call your fax number from another telephone. It is not
necessary to place the call from a fax machine.
When your machine begins to ring, do not answer the call.
The machine requires several rings to learn the pattern.
When the machine completes learning, the LCD displays
“End DRPD Setup”.
FAXING 7.17
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If the DRPD setup fails, “DRPD Ring Error” appears. Press
Enter when “DRPD Mode” displays and retry from step 3.
6
To return to Standby mode, press Clear/Stop.
When the DRPD feature is set up, the DRPD option is available
in the Receive Mode menu. To receive faxes in the DRPD mode,
you need to set the menu to DRPD; see page 7.5.
NOTES
:
• DRPD must be set up again if you re-assign your fax number, or
connect the machine to another telephone line.
• After DRPD has been set up, call your fax number again to verify
that the machine answers with a fax tone. Then have a call
placed to a different number assigned to that same line to be
sure the call is forwarded to the extension telephone or
answering machine plugged into the EXT jack.
Receiving Faxes in the Memory
Since your machine is a multi-tasking device, it can receive
faxes while you are making copies or printing. If you receive a
fax while you are copying or printing, your machine stores
incoming faxes in memory. Then, as soon as you finish copying
or printing, the machine automatically prints the fax.
7.18 FAXING
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Automatic Dialing
One-touch Dialing
The 20 one-touch buttons on the control panel lets you store
frequently-used fax numbers and dial a number automatically
with the touch of a button.
Using the Shift button, you can store up to 40 fax numbers on
the one-touch buttons.
Storing a Number for One-touch Dialing
1
Press and hold one of the one-touch dial buttons for about 2
seconds.
If you want to use one-touch dial buttons from 21 to 40,
press Shift and hold down the one-touch dial button for
about 2 seconds.
The display asks you to enter the fax number. “T” signifies
that you are assigning a one-touch dial button.
7
If a number is already stored in the location you chose, the
display shows the number to allow you to change it. To start
over with another one-touch button, press Clear/Stop
.
2
Enter the number you want to store using the number
keypad and press Enter
.
To insert a pause between numbers, press Redial/Pause
.
The symbol “-” appears on the display.
button and re-enter the correct number.
3
4
To assign a name to the number, enter the name you want.
For details about entering characters, see page 2.18.
If you do not want to assign a name, skip this step.
Press Enter when the name appears correctly or without
entering a name.
FAXING 7.19
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5
To store more numbers, press a one-touch button and
repeat steps 2 through 4.
OR
To return to Standby mode, press Clear/Stop
.
NOTE: The Printer Settings Utility allows you to store speed dial
and group dial-registered numbers, see page 2.48.
Sending a Fax using a One-touch Number
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
2
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
3
4
Press the one-touch button where you stored a number.
The document scans into memory.
The machine dials the fax number stored in the one-touch
dial location and the document is sent when the receiving
fax machine answers.
7.20 FAXING
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Speed Dialing
You can store up to 200 frequently dialed numbers in one, two,
or three-digit speed dial locations (0-199).
Storing a Number for Speed Dialing
1
2
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press Enter
.
3
4
Press Enter when “Speed Dials” appears on the display.
The display prompts you to enter a location number,
showing the first available number.
Enter a speed dial number between 0 and 199, using the
number keypad or the scroll button ( or ) and press
Enter
.
If a number is already stored in the location you chose, the
display shows the number to allow you to change it. To start
over with another speed-dial number, press Upper Level
.
5
6
Enter the number you want to store using the number
7
keypad and press Enter
.
The symbol “ ” appears on the display.
−
To assign a name to the number, enter the name you want.
For details about entering characters, see page 2.18.
OR
If you do not want to assign a name, skip this step.
7
8
Press Enter when the name appears correctly or without
entering a name.
To store more fax numbers, repeat steps 4 through 7.
OR
To return to Standby mode, press Clear/Stop
.
FAXING 7.21
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Sending a Fax using a Speed Dial Number
1
Feed the document(s) face up into the ADF.
Or
For details about loading a document, see page 7.6.
2
3
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
Enter the speed dial number.
• For a one-digit speed dial number, press and hold the
appropriate digit button.
• For a two or three-digit speed dial number, press the first
digit button(s) and press and hold the last digit button.
4
5
The corresponding entry’s name briefly displays.
The document scans into memory.
When a document is placed on the document glass, the LCD
display asks if you want to send another page. Select
“1.Yes” to add more documents or “2.No” to begin sending
the fax immediately.
6
The fax number stored in the speed dial location is
automatically dialed. The document is sent when the
receiving fax machine answers.
7.22 FAXING
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Group Dialing
If you frequently send the same document to several
destinations, you can create a group of these destinations and
set them under a group dial location. This enables you to use a
group dial number setting to send the same document to all the
destinations in the group.
Setting a Group Dial Number
1
2
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press Enter
.
3
4
Press the scroll button ( or ) to display “Group Dials” on
the bottom line and press Enter
.
Press Enter when “New” displays on the bottom line.
The display prompts you to enter a location number,
showing the first available number.
5
6
Enter a group number between 0 and 199 using the number
keypad or the scroll button ( or ) and press Enter
.
Press a one-touch dial button or enter a speed dial number
you want to include in the group and press Enter
7
.
You can also select the one-touch dial button or speed dial
number stored in the machine by pressing the scroll button
( or ) and then press Enter
.
7
8
9
When the display confirms the number to be added to the
group, press Enter
.
Repeat steps 6 and 7 to enter other one-touch dial or speed
dial numbers into the group.
Press the Upper Level button when you have entered all of
the desired numbers. The display prompts you to enter a
group ID.
10To assign a name to the group, enter the name you want.
For details about entering characters, see page 2.18.
OR
If you do not want to assign a name, skip this step.
FAXING 7.23
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11Press Enter when the name appears correctly or without
entering a name.
12If you want to assign another group, press Enter and
repeat from step 5.
OR
To return to Standby mode, press Clear/Stop
.
NOTE: You cannot include one group dial number in another group
dial number.
Editing Group Dial Numbers
You can delete a specific speed dial number from a selected
group or add a new number to the selected group.
1
2
Press Phone Book on the control panel.
Press Phone Book or the scroll button ( or ) to display
“Store&Edit” on the bottom line of the display. Press Enter
.
3
4
5
Press the scroll button ( or ) to display “Group Dials” on
the bottom line and press Enter
.
Press the scroll button ( or ) to display “Edit” on the
bottom line and press Enter
.
Enter the group number you want to edit or select the
group number by pressing the scroll button ( or ) and
press Enter
.
6
Press a one-touch dial button or enter the speed dial
number you want to add or delete.
You can also select the one-touch dial number or speed dial
number you want to delete by pressing the scroll button (
or ).
7
8
Press Enter.
When you enter the specific number in the group, the
display shows “Delete?.”
When you enter a new number, the display shows “Add?.”
9
Press Enter to add or delete the number.
7.24 FAXING
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10To change the group name, press Upper Level.
11Enter a new group name and press Enter.
12If you want to edit another group, press Enter and repeat
from step 5.
Or
To return to Standby mode, press Clear/Stop
.
Sending a Fax Using Group Dialing
(Multi-address Transmission)
transmissions.
Follow the procedure of the operation (Broadcast fax: see
page 7.28, Delayed fax: see page 7.29, Priority fax: see
page 7.31). When you come to a step in which the display asks
you to enter the receiving fax number:
• For a one-digit group number, press and hold the
appropriate digit button.
• For a two or three-digit group number, press the first digit
button(s) and press and hold the last digit button.
You can use only one group number for one operation. Then
continue the procedure to complete the desired operation.
7
Your machine automatically scans a document loaded in the
Automatic Document Feeder or on the document glass into
memory. The machine dials each of the numbers included in the
group.
FAXING 7.25
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Searching for a Number in Memory
There are two ways to search for a number in the machine’s
memory. You can either scan from A to Z sequentially, or you
can search using the first letter of the name associated with the
number.
Searching Sequentially through the Memory
1
2
3
Press Phone Book.
Press Enter when “Search&Dial” appears on the display.
Press the scroll button ( or ) to scroll through the
machine’s memory until the name and number you want to
dial display. You can search upwards or downwards through
the entire memory in alphabetical order, from A to Z.
While searching through the machine’s memory, you can
see that each entry is preceded by one of three letters; “T”
for one-touch dial, “S” for speed dial or “G” for group dial
numbers. These letters tell you how the number is stored.
4
When the name and/or the number you want displays,
press Start or Enter to dial.
Searching with a Particular First Letter
1
2
3
Press Phone Book.
Press Enter when “Search&Dial” appears on the display.
Press the button labeled with the letter you want to search
for. A name beginning with the letter displays.
For example, if you want to find the name “MOBILE” press
the
6
button, which is labeled with “MNO.”
4
5
Press the scroll button ( or ) to display the next name.
When the name and/or the number you want displays,
press Start or Enter to dial.
7.26 FAXING
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Printing a Phone Book List
You can check your automatic dial setting by printing a Phone
Book list.
1
2
Press Phone Book.
Press Phone Book or the scroll button ( or ) until “Print”
appears on the bottom line and press Enter
.
A list showing your one-touch dial, speed dial, and group
dial entries prints out.
7
FAXING 7.27
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Other Ways to Fax
Sending Broadcast Faxes
Using the Broadcasting button on the control panel, you can
use the broadcast fax feature, which allows you to send a
document to multiple locations. Documents are automatically
stored in memory and sent to a remote station. After
transmission, the documents are automatically erased from
memory.
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
2
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
3
4
Press Broadcasting on the control panel.
Enter the number of the first receiving machine using the
number keypad.
You can use one-touch keypad, speed dial, or group dial
numbers. For details, see “Automatic Dialing” on page 7.19.
5
Press Enter to confirm the number. The display asks you to
enter another fax number to send the document.
NOTE: The Another No. prompt does not appear if you have added
numbers for another broadcast or delay fax job. You must wait
until the job is completed.
6
To enter more fax numbers, press
repeat steps 4 and 5. You can add up to 10 destinations.
1
to select “Yes” and
Note that you cannot use group dial numbers for another
fax number.
7.28 FAXING
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7
8
When you finish entering fax numbers, press
“No” at the Another No. prompt.
2
to select
The document is scanned into memory before transmission.
The display shows memory capacity and the number of
pages being stored in memory.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1.Yes” to
add. Otherwise, select “2.No.”
The machine begins sending the document to the numbers
you entered in the order in which you entered them.
Sending a Delayed Fax
You can set your machine to send a fax at a later time when you
will not be present.
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
7
2
3
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
Press Menu until “Fax Feature” appears on the top line of
the display. The first available menu item, “DelayFax”
displays on the bottom line.
4
5
Press Enter.
Enter the number of the receiving machine using the
number keypad.
You can use one-touch keypad, speed dial, or group dial
numbers. For details, see “Automatic Dialing” on page 7.19.
6
Press Enter to confirm the number on the display. The
display asks you to enter another fax number to which to
send the document.
FAXING 7.29
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NOTE: The Another No. prompt does not appear if you have added
numbers for another broadcast or delay fax job. You must wait
until the job is completed.
7
To enter more fax numbers, press
repeat steps 5 and 6. You can add up to 10 destinations.
1
to select “Yes” and
Note that you cannot use group dial numbers for another
fax number.
8
9
When you finish entering fax numbers, press
“No at the Another No. prompt.
2
to select
”
The display asks you to enter a name.
To assign a name to the transmission, enter the name you
want. For details about entering characters, see page 2.18.
If you do not want to assign a name, skip this step.
10Press Enter. The display shows the current time and asks
you to enter the starting time when the fax is to be sent.
11Enter the time using the number keypad.
To select “AM” or “PM” for 12-hour format, press the
button or any number button.
or
If you set a time earlier than the current time, the
document will be sent at that time on the following day.
12Press Enter when the starting time displays correctly.
13The document is scanned into memory before transmission.
The display shows memory capacity and the number of
pages being stored in memory.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1.Yes” to
add. Otherwise, select “2.No.”
set.
NOTE: If you want to cancel the delayed transmission, see
“Canceling a Scheduled Fax” on page 7.33.
7.30 FAXING
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Sending a Priority Fax
Using the Priority Fax feature, a high priority document can be
sent ahead of reserved operations. The document is scanned
into memory and transmitted when the current operation is
finished. In addition, priority transmission will interrupt a
broadcast operation between stations (i.e., when the
transmission to station A ends, before transmission to station B
begins) or between redial attempts.
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
2
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
3
4
5
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Priority Fax” on
the bottom line and press Enter
.
Enter the number of the receiving machine using the
number keypad.
To enter the number, you can use one-touch keypad, speed
dial, or group dial numbers. For details, see “Automatic
Dialing” on page 7.19.
6
7
enter a name.
To assign a name to the transmission, enter the name you
want. For details about entering characters, see page 2.18.
If you do not want to assign a name, skip this step.
8
Press Enter.
The document is scanned into memory before transmission.
The display shows memory capacity and the number of
pages being stored in memory.
FAXING 7.31
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For a document placed on the document glass, the display
asks if you want to load another page. Select “1.Yes” to
add. Otherwise, select “2.No.”
9
The machine shows the number being dialed and begins
sending the document.
Adding Documents To a Scheduled
Fax
You can add documents to a delayed transmission previously
reserved in your machine’s memory.
1
Load the document(s) face up into the ADF.
OR
For details about loading a document, see page 7.6.
2
Adjust the document resolution to suit your fax needs (see
page 7.9).
If you need to change the darkness, see page 7.3.
3
4
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Add Page” on the
bottom line and press Enter
.
The display shows the last job reserved in memory.
5
Press the scroll button ( or ) until you see the fax job to
which you want to add documents and press Enter
.
The machine automatically stores the documents in
memory, and the display shows memory capacity and the
number of pages.
For a document placed on the document glass, the display
asks if you want to load another page. Select “1.Yes” to
add. Otherwise, select “2.No.”
6
After storing, the machine displays the numbers of total
pages and added pages and then returns to Standby mode.
7.32 FAXING
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Canceling a Scheduled Fax
1
2
Press Menu until “Fax Feature” appears on the top line of
the display.
Press the scroll button ( or ) to display “Cancel Job” on
the bottom line and press Enter
.
The display shows the last job reserved in memory.
3
4
Press the scroll button ( or ) until you see the fax job you
want to cancel, and press Enter
.
When the display confirms your selection, press
1
to select
“Yes.” The selected job is canceled and the machine returns
to Standby mode.
To cancel your selection, press
2
to select “No.”
7
FAXING 7.33
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Additional Features
Using Secure Receiving Mode
You may need to prevent your received faxes from being
accessed by unauthorized people. You can turn on Secure
Receiving mode to restrict printing of received faxes when the
machine is unattended. In Secure Receiving mode, all incoming
faxes go into memory. When the mode is deactivated, any
stored faxes are printed.
To turn Secure Receiving mode on:
1
2
3
4
Press Menu until “Advanced Fax” appears on the top line of
the display.
Press the scroll button ( or ) until “Secure Receive”
appears on the bottom line and press Enter
.
Press the scroll button ( or ) to display “On” on the
bottom line and press Enter
.
Enter a four-digit passcode you want to use, using the
number keypad and press Enter
.
NOTE: You can activate Secure Receiving mode without setting a
passcode, but cannot protect your faxes.
5
6
Re-enter the passcode to confirm it and press Enter
.
To return to Standby mode, press Clear/Stop
.
When a fax is received in Secure Receiving mode, your machine
stores it in memory and displays “Secure Receive” to let you
know that there is a fax stored.
To print received documents:
1
Access the Secure Receive menu by following steps 1 and 2
on page 7.34.
7.34 FAXING
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2
3
Press the scroll button ( or ) to display “Print” on the
bottom line and press Enter
.
Enter the four-digit passcode and press Enter
.
The machine prints all of the faxes stored in memory.
To turn Secure Receiving mode off:
1
2
3
Access the Secure Receive menu by following steps 1 and 2
on page 7.34.
Press the scroll button ( or ) to display “Off” on the
bottom line and press Enter
.
Enter the four-digit passcode and press Enter
.
The mode is deactivated and the machine prints all faxes
stored in memory.
4
To return to Standby mode, press Clear/Stop.
Printing Reports
7
Your machine can print reports containing useful information.
The following reports are available:
Phone Book List
This list shows all of the numbers currently stored in the
machine’s memory as speed dial and group dial numbers.
You can print this Phone Book list using the Phone Book
button: see page 7.27.
Sent Fax Report (Transmission Journal)
This report shows information on the faxes you have recently
sent.
Received Fax Report (Reception Journal)
This report shows information on the faxes you have recently
received.
FAXING 7.35
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System Data List
This list shows the status of the user-selectable options. You
may print this list to confirm your changes after changing any
settings.
Schedule Information List
This list shows the document(s) currently stored for Delayed
faxes. The list shows the starting time(s) and type(s) of
operation(s).
Message Confirmation Report
elapsed time of the job, the communication mode, and the
communication results for a particular fax job.
You can set up your machine to automatically print a Message
Confirmation Report after each fax job. See page 7.4.
Junk Fax Number List (Junk Fax List)
This list shows up to 10 fax numbers specified as junk fax
numbers. To add or delete numbers to or from this list, access
the Junk Fax Setup menu: see page 7.38. When the Junk Fax
Barrier feature is turned on, incoming faxes from those numbers
are blocked.
This feature recognize the last 6 digits of the fax number set as
a remote fax machine’s ID.
Multi-communication Report
This report is printed automatically after sending documents
from more than one location.
Power Failure Report
This report is printed out automatically when power is restored
after a power failure, if any data loss occurs due to the power
failure.
NOTE: The lists you have set to print out automatically don’t print
out when there is no paper loaded or a paper jam has occurred.
Scan Journal
This list shows information for the Network Scan records
including IP address, time & date, the number of pages scanned,
and result. This report is automatically printed when the report
contains the 50 jobs and the records that are printed will be
deleted.
7.36 FAXING
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Printing a Report
1
Press Menu until “Report” appears on the top line of the
display. The first available menu item, “Phone Book,”
displays on the bottom line.
2
Press the scroll button ( or ) to display the report or list
you want to print on the bottom line.
• Phone Book: Phone Book list
• Sent Report: Sent Fax Report (Transmission Journal)
• RCV Report: Received Fax Report (Reception Journal)
• System Data: System Data List
• Scheduled Jobs: Schedule Information List
• MSG Confirm: Message Confirmation Report
• Junk Fax List: Junk Fax Number List
• Scan Journal: Network Scan sessions list
3
Press Enter
.
The selected information prints out.
Using Advanced Fax Settings
Your machine has various user-selectable setting options for
sending or receiving faxes. These options are preset at the
factory, but you may need to change them. To find out how the
options are currently set, print the System Data list. For details
about printing the list, see above.
7
Changing Setting Options
1
Press Menu until “Advanced Fax” appears on the top line of
the display. The first available menu item, “Send Forward,”
displays on the bottom line.
2
3
Press the scroll button ( or ) until you see the menu item
you want on the bottom line and press Enter
.
When the option you want appears on the display, choose a
status by pressing the scroll button ( or ) or enter a value
using the number keypad.
4
Press Enter to save the selection.
FAXING 7.37
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5
You can exit from Setup mode at any time by pressing
Clear/Stop
.
Advanced Fax Setting Options
Option
Description
You can set the machine to send a copy of all
outgoing faxes to a specified destination, in
addition to the fax numbers you entered.
Send Forward
Select Off to turn this feature off.
Select On to turn this feature on. You can set the
number of the fax machine to which faxes are to
be sent.
You can set your machine to forward incoming
faxes to another fax number during a specified
time period. When a fax arrives at your machine,
it is stored in memory. Then, the machine dials
the fax number that you have specified and
sends the fax.
Select Off to turn this feature off.
RCV Forward
Select On to turn this feature on. You can set the
fax number to which faxes are forwarded. Then,
you can enter the starting time and date, and/or
the ending time and date. The Local Copy
option allows you to set the machine to print the
fax on your machine, if fax forwarding is
completed without any error.
Using the Junk Fax Barrier feature, the system
will not accept faxes sent from remote stations
whose numbers are stored in the memory as
junk fax numbers. This feature is useful for
blocking any unwanted faxes.
Select Off to turn the feature off. Your machine
accepts all faxes.
Junk Fax Setup
Select On to turn the feature on. You can set up
to 10 fax numbers as junk fax numbers using the
Set option. After storing numbers, your machine
will not accept faxes from the registered stations.
To delete all junk fax numbers, use the All
Delete option.
You can keep your received faxes from being
accessed by unauthorized people.
Secure Receive
For further details about setting this mode, see
page 7.34.
7.38 FAXING
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Option
Description
You can set a prefix dial number of up to five
digits. This number dials before any automatic
dial number is started. It is useful for accessing a
PABX exchange.
Prefix Dial
This option allows the machine to automatically
print the page number, and the date and time of
reception at the bottom of each page of a
received document.
Stamp RCV
Name
Select Off to turn this feature off.
Select On to turn this feature on.
Error Correction Mode helps with poor line quality
and makes sure any faxes you send are sent
smoothly to any other ECM-equipped fax
machine. If the line quality is poor, it takes more
time to send a fax when you are using ECM.
ECM Mode
(Error
Correction
Mode)
Select Off to turn this feature off.
Select On to turn this feature on.
7
FAXING 7.39
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MEMO
7.40 FAXING
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MAINTENANCE
8
machine and the toner cartridge.
This chapter includes:
• Clearing the Memory
• Cleaning Your Machine
• Maintaining the Toner Cartridge
• Setting E-mail Notification
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Clearing the Memory
You can selectively clear information stored in your machine’s
memory.
NOTE: Before clearing the memory, make sure that all fax jobs
have been completed.
1
2
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) until you see “Clear
Settings” on the bottom line and press Enter
.
The first available menu item, “All Settings,” displays on the
bottom line.
3
Press the scroll button ( or ) until you see the item you
want to clear.
• All Settings: Clears all of the data stored in the memory
and resets all of your settings to the factory default.
• Paper Setting: Restores all of the Paper Setting options to
the factory default.
• Copy Setup: Restores all of the Copy Setup options to the
factory default.
• Fax Setup: Restores all of the Fax Setup options to the
factory default.
• Fax Feature: Cancels all of the scheduled fax jobs in the
machine’s memory.
• Advanced Fax: Restores all of the Advanced Fax setting
options to the factory default.
• Sent Report: Clears all records of sent faxes.
• RCV Report: Clears all records of received faxes.
• Phone Book: Clears the one-touch, speed dial, and group
dial numbers stored in the memory.
• Scan Journal: Clears the information on Network Scan
sessions in the memory.
4
5
Press Enter. The selected memory is cleared and the
display asks you to continue clearing the next item.
To clear another item, repeat steps 3 and 4.
OR
To return to Standby mode, press Clear/Stop
.
8.2 MAINTENANCE
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Cleaning Your Machine
To maintain print quality, follow the cleaning procedures below
each time the toner cartridge is replaced or if print quality
problems occur.
NOTES
:
• Cleaning the cabinet of the machine with cleaning materials
containing large amounts of alcohol, solvent, or other strong
substances can discolor or crack the cabinet.
• While cleaning the inside of the machine, be careful not to touch
the transfer roller, located underneath the toner cartridge. Oil
from your fingers can cause print quality problems.
Cleaning the Outside
Clean the cabinet of the machine with a soft lint-free cloth. You
can dampen the cloth slightly with water, but be careful not to
let any water drip onto or into the machine.
Cleaning the Inside
During the printing process, paper, toner, and dust particles can
accumulate inside the machine. This buildup can cause print
quality problems, such as toner specks or smearing. Cleaning
the inside of the machine clears or reduces these problems.
1
2
Turn the machine off and unplug the power cord. Wait for
the machine to cool down.
8
Open the front door and pull the toner cartridge out, lightly
pushing it down. Set it on a clean flat surface.
MAINTENANCE 8.3
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NOTES
:
• To prevent damage to the toner cartridge, do not expose it to
light for more than a few minutes. Cover it with a piece of paper,
if necessary.
• Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
3
With a dry lint-free cloth, wipe away any dust and spilled
toner from the toner cartridge area and the toner cartridge
cavity.
NOTE: Do not touch the black transfer roller inside the machine.
4
Locate the long strip of glass (LSU) inside the top of the
cartridge compartment, and gently swab the glass to see if
dirt turns the white cotton black.
5
6
Reinsert the toner cartridge and close the door.
Plug in the power cord and turn the machine on.
8.4 MAINTENANCE
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Cleaning the Scan Unit
Keeping the scan unit clean helps ensure the best possible
copies. We suggest that you clean the scan unit at the start of
each day and during the day, as needed.
1
Slightly dampen a soft lint-free cloth or paper towel with
water.
2
3
Open the document cover.
Wipe the surface of the document glass and ADF glass until
it is clean and dry.
White sheet
Document cover
ADF glass
Document glass
4
5
Wipe the underside of the white document cover and white
sheet until it is clean and dry.
8
Close the document cover.
MAINTENANCE 8.5
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Maintaining the Toner Cartridge
Toner cartridge storage
To get the most from the toner cartridge, keep the following
guidelines in mind:
• Do not remove the toner cartridge from its package until
ready for use.
• Do not refill the toner cartridge. The machine warranty
does not cover damage caused by using a refilled
cartridge.
• Store toner cartridges in the same environment as your
machine.
• To prevent damage to the toner cartridge, do not expose it
to light for more than a few minutes.
Expected Cartridge Life
The life of the toner cartridge depends on the amount of toner
that print jobs require. When printing text at ISO 19752 5%
coverage, a new toner cartridge lasts an average of 5,000 or
3,500 pages. (3,500 pages for the toner cartridge that is
shipped with the machine.) The actual number may be different
depending on the print density of the page you print. If you print
a lot of graphics, you may need to change the cartridge more
often.
8.6 MAINTENANCE
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Redistributing Toner
When the toner cartridge is near the end of its life, white streaks
or light printing occurs. The LCD displays the warning message,
“Toner Low.” You can temporarily reestablish print quality by
redistributing the remaining toner in the cartridge. In some
case, white streaks or light printing still occurs even after you
have redistributed the toner.
1
Open the front door.
2
Pull the toner cartridge out and gently roll the cartridge 5 or
6 times to distribute the toner evenly inside the cartridge.
8
NOTES
:
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
• Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
3
Reinstall the cartridge and close the front door.
MAINTENANCE 8.7
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Replacing the Toner Cartridge
When the display on the control panel shows the warning
message, “Toner Empty” or “[Toner Empty] Replace Toner,” the
machine stops printing. The incoming faxes are saved in
memory. At this stage, the toner cartridges needs to be
replaced.
NOTE: You can set the machine to ignore the “Toner Empty”
message and to continue printing except for Fax printing.
1
Open the front door.
2
Lightly pushing the used cartridge down, pull it out.
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3
Unpack the new toner cartridge and gently roll it
horizontally 5 or 6 times to distribute the toner evenly
inside the cartridge.
Save the box and the plastic bag for shipping.
NOTES
:
• If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into fabric.
• Do not touch the green underside of the toner cartridge. Use the
handle on the cartridge to avoid touching this area.
4
Hold the toner cartridge by the handle. Slowly insert the
cartridge into the opening in the machine. Tabs on the sides
of the cartridge and corresponding grooves within the
machine will guide the cartridge into the correct position
until it locks into place completely.
8
Groove
Tab
MAINTENANCE 8.9
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5
Close the front door.
Setting the Notify Toner Option
If you set the Notify Toner menu option to “On,” your machine
automatically sends a fax to your service company or the dealer
to notify them that your machine requires a new toner cartridge
when the toner cartridge needs to be replaced. The fax number
is preset by your dealer when you bought your machine.
1
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
The first available menu item, “Clean Drum,” displays on
the bottom line.
2
3
Press the scroll button ( or ) to display “Notify Toner ” on
the bottom line and press Enter
.
Press the scroll button ( or ) to change the setting.
Select “On” to enable this feature. Selecting “Off” disables
this feature.
4
Press Enter to save the selection.
8.10 MAINTENANCE
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Cleaning the Drum
If there are streaks or spots on your print, the OPC drum of the
toner cartridge may require cleaning.
1
2
Before starting the cleaning procedure, make sure that
paper is loaded in the machine.
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
The first available menu item, “Clean Drum,” displays on
the bottom line.
3
4
5
Press Enter.
The first available menu item, “Yes” displays on the bottom
line.
Press Enter
.
The machine prints out a cleaning page. Toner particles on
the drum surface are affixed to the paper.
If the problem remains, repeat steps 1 through 4.
You can set your machine to clean the OPC drum automatically
every 500 print pages. You should use this feature if you use
inferior quality paper, because such paper may lower print
quality.
1
2
3
Press Menu on the control panel until “Maintenance”
appears on the top line of the display.
Press the scroll button ( or ) until “Auto Cleaning”
8
appears on the bottom line and press Enter
.
Press the scroll button ( or ) until “On” appears on the
display.
NOTE: For users in Asian countries, this feature is preset to "On."
4
Press Enter.
The machine will print out an OPC cleaning page every 500
print pages.
MAINTENANCE 8.11
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Ignoring the Toner Empty Message
When the toner cartridge is nearly empty, the machine shows
the “Toner Empty” or “[Toner Empty] Replace Toner” message
and stops printing. In this case, this machine saves incoming
faxes in memory.
You can set the machine to ignore the “Toner Empty” message
when it displays and to continue printing only for copy and
printer mode, even though print quality is not optimal.
NOTE: This feature does not work for the “[Toner Empty] Replace
Toner” message.
1
2
Press Menu until “Machine Setup” appears on the display.
Press the scroll button ( or ) until “Ignore Toner” appears
on the bottom line and press Enter
.
3
Press the Scroll button ( or ) to select “On” or “Off”.
Select “On” to ignore the Toner Empty message.
Select “Off” to stop printing when the message appears.
This is the default setting.
4
Press Enter to save the selection.
8.12 MAINTENANCE
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Setting E-mail Notification
This feature allows you to know your machine’s status through
your e-mail. To set E-mail Notification, you need to enter some
information in the Web Image Monitor Type 103.
In the Web Browser address bar, enter your machine’s IP
address you assigned. Then the Web Image Monitor Type 103
opens. It is consist of the Information, Machine Setup, Network
Settings, Maintenance and support tabs.
Setting the Machine Setup tab
Select the Machine Setup tab and then configure the E-mail
Notification option.
You may see the following window.
8
In the Server Information section
In this section, you can enter your machine’s network
information.
•
IP Address or Host Name: select IP Address or Host
Name. If you select host name, you need to enter your
DNS setting in the TCP/IP of Network Settings tab.
•
SMTP Server and Port: enter your SMTP Server Host
name or SMTP Server IP address and port that will be used
to connect to the SMTP Server. Port is from 1 to 65535.
The Default Value is 25.
MAINTENANCE 8.13
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NOTES
:
• You can not select a web mail server with no SMTP support as a
SMTP server.
• Do not change port number unless you have no problem relating
to firewall.
•
SMTP Requires Authentication: check if the SMTP server
need to be authenticated.
•
•
•
SMTP Server Login: enter your login name.
SMTP Server Password: enter your login password.
SMTP Server Connection Timeout: enter the timeout
value. Within the timeout value, you have to access the
SMTP server. You can enter from 30 to 120 seconds. The
default value is 30 seconds and if there is no problem to
access the SMTP server within 30 seconds, do not change
the default value.
•
Reply Address: enter the e-mail address you want to
receive a reply mail.
NOTE: If you want to receive the reply to other mail account,
please type it. If blank, this will not be used.
In the Recipient list & Conditions section
In this section, you can enter the receivers’ e-mail addresses
who will get the E-mail Notification information and decide which
information will be sent.
•
•
•
•
•
•
SysAdmin E-mail Address: enter the system
administrator’s e-mail address.
Key Users E-mail Address: enter the most important
manager’s e-mail address.
Service E-mail Address: enter the service administrator’s
e-mail address.
Consumable Shortage Warning: select who will receive
the consumable shortage warning mail.
Consumable Status Report: select who will receive the
consumable status report mail.
Alert System Error: select who will receive the alert
system error mail.
8.14 MAINTENANCE
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In the Select Notification section
In this section, you can select various settings.
•
Consumable Shortage Warning: select Off not to send
the consumable shortage warning mail or After the
remaining level is approximately 20% to send e-mail
when the remaining items are almost at the end of their
life.
NOTE: Remaining level will follow in system and there is a
possibility this percentage being different.
•
Consumable Status Report: select Off not to send the
consumable status report mail or Every 1000 pages to
send e-mail after printing 1000 pages. The mail contains
information about firmware version, toner count and
currently installed option.
•
Alert System Error: check the option you want to know
when error occurs.
8
MAINTENANCE 8.15
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Setting the Contact Information tab
Select the Support tab to know and enter some information in
the Contact Information section.
•
•
•
•
Name: enter the e-mail sender’s name like your office
name.
Phone Number: enter a phone number recorded in the E-
mail Notification mail.
Location: enter a position information recorded in the E-
mail Notification mail.
Address: enter the sender’s e-mail address.
NOTE: It is possible that Firewall in the network will prevent
e-mail transmission.
8.16 MAINTENANCE
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TROUBLESHOOTING
9
do if you encounter an error.
This chapter includes:
• Clearing Document Jams
• Clearing Paper Jams
• Clearing LCD Error Messages
• Solving Other Problems
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Clearing Document Jams
When a document jams while passing through the ADF
(Automatic Document Feeder), “Document Jam” appears on the
display.
Input Misfeed
1
2
Remove any remaining page(s) from the ADF.
Open the ADF cover.
3
Rotate the bushing on the right end of the ADF roller toward
the ADF ( ) and remove the roller from the slot ( ). Pull
1
2
the document gently to the left and out of the ADF.
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4
Align the left end of the ADF roller with the slot and push
the right end of the ADF roller into the right slot ( ).
1
Rotate the bushing on the right end of the roller toward the
document input tray ( ).
2
5
Close the ADF cover. Then load the removed page(s), if any,
back into the ADF.
NOTE: To prevent document jams, use the document glass for
thick, thin, or mixed paper-type documents.
Exit Misfeed
1
2
Remove any remaining page(s) from the ADF.
Open the document cover and turn the release knob to
remove the misfed documents from the document output
tray.
9
TROUBLESHOOTING 9.3
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3
Close the document cover. Then load the removed page(s),
if any, back into the ADF.
Roller Misfeed
1
2
3
Remove any remaining page(s) from the ADF.
Open the document cover.
Turn the release knob so that you can easily seize the
misfed page, and remove the page from the roller or the
feed area by carefully pulling it to the right using both
hands.
4
Close the document cover. Then load the removed page(s),
if any, back into the ADF.
9.4 TROUBLESHOOTING
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Clearing Paper Jams
When a paper jam occurs, “Paper Jam” appears on the display.
Refer to the table below to locate and clear the paper jam.
Message
Paper Jam 0
Location of Jam
Go to
In the paper tray
(Tray 1 or Tray 2)
below and
page 9.6
Open/Close Door
Paper Jam 1
In the paper exit area
page 9.9
Open/Close Door
Paper Jam 2
Check Inside
In the fuser area or
around the toner
cartridge.
page 9.7
MP Tray Jam
In the Multipurpose tray
page 9.10
To avoid tearing the paper, pull out the jammed paper gently
and slowly. Follow the instructions in the following sections to
clear the jam.
In Tray 1
1
Open and close the front door. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to step 2.
Pull Tray 1 open.
2
9
TROUBLESHOOTING 9.5
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3
Remove the jammed paper by gently pulling it straight out.
If there is any resistance and the paper does not move
when you pull, or if you cannot see the paper in this area,
check the fuser area around the toner cartridge. See
page 9.7.
4
5
Insert the paper tray into the machine until it snaps into
place.
Open and close the front door to resume printing.
In Optional Tray 2
1
2
Pull the optional Tray 2 open.
Remove the jammed paper from the machine.
If there is any resistance and the paper does not move
when you pull, or if you cannot see the paper in this area,
go to step 3.
3
Pull the standard Tray 1 open.
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4
Pull the paper straight up and out.
5
6
Insert Tray 1 into the machine until it snaps into place.
Open and close the front door to resume printing.
In the Fuser Area or Around the Toner
Cartridge
WARNING: The fuser area is hot. Take care not to burn your
fingers when removing paper from the machine.
1
Open the front door and pull the toner cartridge out, lightly
pushing it down.
9
TROUBLESHOOTING 9.7
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2
Remove the jammed paper by gently pulling it straight out.
3
Replace the toner cartridge and close the front door.
Printing automatically resumes.
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In the Paper Exit Area
1
Open and close the front door. The jammed paper
automatically exits the machine.
If the paper does not exit, continue to step 2.
2
Gently pull the paper out of the front output tray. Skip to
step 6.
3
If there is any resistance and the paper does not move
when you pull, or if you cannot see the paper in the front
output tray, open the rear door.
9
TROUBLESHOOTING 9.9
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4
Remove the jammed paper by gently pulling it straight out.
5
6
Close the rear door.
Open and close the front door to resume printing.
In the Multipurpose Tray
“MP Tray Jam” appears on the display when you try to print
using the Multipurpose tray and the machine does not detect
paper. This may be a lack of paper or improper paper loading.
If the paper is not feeding properly, pull the paper out of the
machine.
To resume printing, open and close the front door.
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Tips for Avoiding Paper Jams
By selecting the correct paper types, most paper jams can be
avoided. When a paper jam occurs, follow the steps outlined in
“Clearing Paper Jams” on page 9.5.
• Follow the procedures in “Loading Paper” on page 2.7.
Ensure that the adjustable guides are positioned correctly.
• Do not overload the paper tray. Ensure that the paper is
below the paper capacity mark on the inside wall of the
paper tray.
• Do not remove paper from the tray while your machine is
printing.
• Flex, fan, and straighten the paper before loading.
• Do not use creased, damp, or highly curled paper.
• Do not mix paper types in the paper tray.
• Use only recommended print materials. See “Paper
Specifications” on page C.6.
• Ensure that the recommended print side of print materials
is facing down in the paper tray and facing up in the
Multipurpose tray.
• If paper jams occur frequently when you print on A5-sized
paper:
- Load the paper into the tray, as shown below.
- Set the page orientation to Landscape in the printer
properties window. See page 4.5.
9
TROUBLESHOOTING 9.11
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Clearing LCD Error Messages
Display
Cancel ?
Meaning
Suggested solutions
Your machine’s memory
has become full while
trying to store a
To cancel the fax job, press the
button to accept “Yes.”
If you want to send there pages
that have been successfully
1
1:Yes 2:No
document into memory.
stored, press the
2
button to
accept “No.” You should send the
remaining pages later, when
memory is available.
[Comm. Error]
The machine has a
communication problem.
Ask the sender to try again.
Delayed
Function Full
The delayed fax jobs
queue is full.
Cancel unnecessary delayed fax
job.
Document Jam
The loaded document
has jammed in the ADF
(Automatic Document
Feeder).
Clear the document jam. See
page 9.2.
[Door Open]
Enter Again
The front door is not
securely latched.
Close the door until it locks into
place.
You entered an
unavailable item.
Enter the correct item again.
Low Heat Error
Open Heat Error
[Over Heat]
There is a problem in the
fuser unit.
Unplug the power cord and plug it
back in. If the problem persists,
please call for service.
Function
Impossible
You have tried to use a
combination of machine
functions that can not be
used at the same time.
Reduce the number of selected
functions or use only one function
at a time.
Group Not
Available
You have tried to select a
group location number
where only a single
Use a speed dial number or dial a
number manually using the
number keypad.
location number can be
used, such as when
adding locations for a
broadcast operation.
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Display
Meaning
Suggested solutions
[Incompatible]
The remote machine did
not have the requested
feature, such as a
Reconfirm the remote machine’s
features.
delayed transmission.
This message also occurs
if the remote machine
does not have enough
memory space to
complete the operation
you are attempting.
[Jam 1] or [No
Cartridge]
Paper has jammed in the
fuser area.
Or, the toner cartridge is
not installed.
Clear the jam. See page 9.7.
Or, install the toner cartridge. See
page 2.5.
[Line Busy]
[Line Error]
The receiving party did
not answer or the line is
already engaged.
Try again after a few minutes.
Your machine cannot
connect with the remote
machine or has lost
contact because of a
problem with the phone
line.
Try again. If the problem persists,
wait an hour or so for the line to
clear and try again.
Or, turn the ECM mode on. See
page 7.39.
Load Document
You have attempted to
set up a copy or fax
operation with no
document loaded into the
ADF.
Load a document into the ADF and
try again.
[LSU Error]
Memory Full
A problem has occurred
in the LSU (Laser
Scanning Unit).
Unplug the power cord and plug it
back in. If the problem persists,
please call for service.
The memory is full.
Delete unnecessary documents
and retransmit after more
memory becomes available.
Alternatively, split the
9
transmission into more than one
operation.
MP Tray Jam
A paper jam has
occurred in the
Multipurpose tray.
Or, the machine detects
improper feeding from
the Multipurpose tray.
Clear the jam. See page 9.10.
Or, load paper in the Multipurpose
tray correctly. See page 3.6.
TROUBLESHOOTING 9.13
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Display
[No Answer]
Meaning
Suggested solutions
The receiving fax
machine has not
answered after several
redial attempts.
Try again. Make sure that the
receiving machine is operational.
No. Not
Assigned
The one-touch or speed
dial location you tried to
use has no number
assigned to it.
Dial the number manually using
the number keypad or assign the
number. For storing a number, see
“Automatic Dialing” on page 7.19.
Invalid Cartridge
Or
You have used an
unauthorized cartridge.
You must use a approved
cartridge.
No Cartridge
No. Not
Available
You have tried to delete
the number for a delayed
fax job.
Verify the number to be deleted
and try again.
Or, delete the number after the
delayed fax job has been sent.
[No Paper]
Add Paper
The paper in the paper
tray has run out.
Load paper in the paper tray. See
page 2.7.
Operation
Not Assigned
You are doing the Add/
Cancel operation, but
there are no jobs
waiting.
Check the display to see if there
are any scheduled jobs. The
Standby mode; for example,
Delay Fax.
Paper Jam 0
Open/Close Door
Paper has jammed in the
feeding area of the paper
tray.
Clear the jam. See page 9.5 and
page 9.6.
Paper Jam 1
Open/Close Door
Paper has jammed in the
fuser area.
Clear the jam. See page 9.7.
Clear the jam. See page 9.9.
Paper Jam 2
Check Inside
Paper has jammed in the
paper exit area.
[Power Failure]
Power has turned off
then on and the
machine’s memory has
not been saved.
The job which you were trying to
do before the power failure must
be completely re-done.
Priority Fax
Function Full
The priority fax jobs
queue is full.
Cancel unnecessary priority fax
jobs.
[Retry Redial?]
The machine is waiting
for a specified time
interval to redial a
You can press Enter to
immediately redial, or Clear/
Stop to cancel the redial
operation.
previously busy station.
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Display
Meaning
Suggested solutions
Scanner Locked
The scanner module is
locked
Unlock the scanner (see page 2.3)
and press Clear/Stop
.
[Stop Pressed]
The Clear/Stop button
has been pressed during
a copy or fax operation.
Try again.
Toner Empty
Or
[Toner Empty]
Replace Toner
The toner cartridge has
run out. The machine
stops printing.
Replace the toner cartridge with a
new one. See page 8.8.
[Toner Low]
The toner is almost
empty.
Take out the toner cartridge and
gently shake it. By doing this, you
can temporarily reestablish
printing operations.
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TROUBLESHOOTING 9.15
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Solving Other Problems
The following chart lists some conditions that may occur and the recommended
solutions. Follow the suggested solutions until the problem is corrected. If the
problem persists, please call for service.
Paper Feeding Problems
Condition
Suggested solutions
Paper is jammed
during printing.
Clear the paper jam. See page 9.5.
Paper sticks together.
The paper tray can hold up to 250 sheets of paper,
depending on the thickness of your paper.
• Make sure that you are using the correct type of paper. See
“Paper Specifications” on page C.6.
• Remove paper from the paper tray and flex or fan the
paper.
Multiple sheets of
paper do not feed.
• Different types of paper may be stacked in the paper tray.
Load paper of only one type, size, and weight.
• If multiple sheets have caused a paper jam, clear the paper
jam. See page 9.5.
Paper does not feed
into the machine.
• Remove any obstructions inside the machine.
• Paper has not been loaded correctly. Remove paper from
the tray and reload it correctly.
paper from the tray.
• The paper is too thick. Use only paper that meets the
specifications required by the machine. See “Paper
Specifications” on page C.6.
The paper keeps
jamming.
• There is too much paper in the paper tray. Remove excess
materials, use the Multipurpose tray.
• An incorrect type of paper is being used. Use only paper
that meets the specifications required by the machine. See
“Paper Specifications” on page C.6.
• There may be debris inside the machine. Open the front
door and remove the debris.
Transparencies stick
together in the paper
exit.
Use only transparencies specifically designed for laser
printers. Remove each transparency as it exits from the
machine.
Envelopes skew or fail
to feed correctly.
Ensure that the paper guides are against both sides of the
envelopes.
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Printing Problems
Condition
Possible cause
Suggested solutions
The machine
does not print.
The machine is not
receiving power.
Check the power cord connections. Check
the power switch and the power source.
The machine is not
selected as the default
printer.
Select Printer Driver Type 103 PCL 6
as your default printer in your Windows.
Check the machine for
the following:
After locating the problem, clear it.
• The front door is not
closed.
• Paper is jammed.
• No paper is loaded.
• Clear the paper jam. See page 9.5.
• Load paper. See page 2.7.
• Install the toner cartridge. See
page 2.5.
• The toner cartridge
is not installed.
If a printer system error occurs, contact
your service representative.
The connection cable
between the computer
and the machine is not
connected properly.
Disconnect the printer cable and
reconnect it.
The connection cable
between the computer
and the machine is
defective.
If possible, attach the cable to another
computer that is working properly and
print a job. You can also try using a
different printer cable.
The port setting is
incorrect.
Check the Windows printer setting to
make sure that the print job is sent to the
correct port, for example, LPT1. If the
computer has more than one port, make
sure that the machine is attached to the
correct one.
The machine may be
configured incorrectly.
Check the printer properties to ensure
that all of the print settings are correct.
The printer driver may
be incorrectly
installed.
Repair the printer software. See
page 2.43.
9
The machine is
malfunctioning.
Check the display message on the control
panel to see if the machine is indicating a
system error.
The machine
selects print
materials from
the wrong
The paper source
selection in the printer
properties may be
incorrect.
For many software applications, the paper
source selection is found under the Paper
tab within the printer properties. Select
the correct paper source. See page 4.6.
paper source.
TROUBLESHOOTING 9.17
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Condition
Possible cause
Suggested solutions
A print job is
extremely slow. complex.
The job may be very
Reduce the complexity of the page or try
adjusting the print quality settings.
The maximum print speed of your
machine is 22 PPM for Letter-sized paper
and 20 PPM for A4-sized paper.
If you are using
From the Start menu, choose Settings
and Printers. Right-click the Printer
Driver Type 103 PCL 6 machine icon,
and then choose the Spool Settings
button. Select the desired spool setting.
Windows 98/Me, the
Spooling Setting may
be set incorrectly.
Half the page is
blank.
The page orientation
setting may be
incorrect.
Change the page orientation in your
application. See page 4.5.
The paper size and the
paper size settings do
not match.
Ensure that the paper size in the printer
driver settings matches the paper in the
tray.
Or, ensure that the paper size in the
printer driver settings matches the paper
selection in the software application
settings you use.
The machine
prints, but the
text is wrong,
garbled, or
The printer cable is
loose or defective.
Disconnect the printer cable and
reconnect. Try a print job that you have
already printed successfully. If possible,
attach the cable and the machine to
another computer and try a print job that
you know works. Finally, try a new printer
cable.
incomplete.
The wrong printer
driver was selected.
Check the application’s printer selection
menu to ensure that your machine is
selected.
The software
application is
malfunctioning.
Try printing a job from another
application.
The operating system
is malfunctioning.
Exit Windows and reboot the computer.
Turn the machine off and then back on
again.
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Condition
Possible cause
Suggested solutions
Pages print, but
are blank.
The toner cartridge is
defective or out of
toner.
Redistribute the toner, if necessary. See
page 8.7.
If necessary, replace the toner cartridge.
The file may have
blank pages.
Check the file to ensure that it does not
contain blank pages.
Some parts, such as
the controller or the
board, may be
Contact a service representative.
defective.
Theillustrations
printincorrectly
in Adobe
The setting in the
software application is
wrong.
Select Download as Bit Image in the
TrueType Options window of the
Graphic properties and print the
document again.
Illustrator.
Printing Quality Problems
If the inside of the machine is dirty or paper has been loaded improperly, you may
notice a reduction in print quality. See the table below to clear the problem.
Condition
Suggested solutions
Light or faded print If a vertical white streak or faded area appears on the page:
• The toner supply is low. You may be able to temporarily
install a new toner cartridge.
• The paper may not meet paper specifications; for example,
the paper is too moist or too rough. See “Paper
Specifications” on page C.6.
AaBbCc
AaBbCc
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AaBbCc
AaBbCc
• If the entire page is light, the print resolution setting is too
respectively.
that the toner cartridge needs cleaning. See “Cleaning the
Drum” on page 8.11.
9
• The surface of the LSU part inside the machine may be
dirty. Clean the LSU (see page 8.4).
TROUBLESHOOTING 9.19
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Condition
Toner specs
Suggested solutions
• The paper may not meet specifications; for example, the
paper is too moist or too rough. See “Paper Specifications”
on page C.6.
• The transfer roller may be dirty. Clean the inside of your
machine. See “Cleaning the Inside” on page 8.3.
AaBbCc
AaBbCc
AaBbCc
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AaBbCc
• The paper path may need cleaning. See “Cleaning the
Drum” on page 8.11.
Dropouts
If faded areas, generally rounded, occur randomly on the
page:
job.
• The moisture content of the paper is uneven or the paper
has moist spots on its surface. Try a different brand of
paper. See “Paper Specifications” on page C.6.
cause some areas to reject toner. Try a different kind or
brand of paper.
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
• The toner cartridge may be defective. See “Vertical
repetitive defects” on page 9.21.
• If these steps do not correct the problem, contact a service
representative.
Vertical lines
If black vertical streaks appear on the page:
• The drum inside the toner cartridge has probably been
scratched. Remove the toner cartridge and install a new
A
A
A
aaBbCc
aaBbCc
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aaBbCc
If white vertical streaks appear on the page:
• The surface of the LSU part inside the machine may be
A
A
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Gray background
If the amount of background shading becomes
unacceptable:
AaBbCc
AaBbCc
AaBbCc
AaBbCc
AaBbCc
• Change to a lighter weight paper. See “Paper
Specifications” on page C.6.
• Check the machine’s environment: very dry (low humidity)
or high humidity (higher than 80% RH) conditions can
increase the amount of background shading.
• Remove the old toner cartridge and install a new one. See
“Replacing the Toner Cartridge” on page 8.8.
9.20 TROUBLESHOOTING
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Condition
Toner smear
• Clean the inside of the machine. See “Cleaning the Inside”
on page 8.3.
• Check the paper type and quality. See “Paper
Specifications” on page C.6.
• Remove the toner cartridge and install a new one. See
“Replacing the Toner Cartridge” on page 8.8.
Vertical repetitive
defects
even intervals:
• The toner cartridge may be damaged. If a repetitive mark
occurs on the page, print a cleaning sheet several times to
clean the cartridge; see “Cleaning the Drum” on
page 8.11. After the printout, if you still have the same
problems, remove the toner cartridge and install a new
one. See “Replacing the Toner Cartridge” on page 8.8.
• Parts of the machine may have toner on them. If the
defects occur on the back of the page, the problem will
AaBbCc
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AaBbCc
AaBbCc
AaBbCc
• The fusing assembly may be damaged. Contact a service
representative.
• If you use inferior quality paper;see “Cleaning the Drum”
on page 8.11.
Background scatter Background scatter results from bits of toner randomly
distributed on the printed page.
• The paper may be too damp. Try printing with a different
batch of paper. Do not open packages of paper until
necessary so that the paper does not absorb too much
moisture.
A
• If background scatter occurs on an envelope, change the
printing layout to avoid printing over areas that have
overlapping seams on the reverse side. Printing on seams
can cause problems.
• If background scatter covers the entire surface area of a
printed page, adjust the print resolution through your
software application or the printer properties.
9
Misformed
characters
• If characters are improperly formed and producing hollow
images, the paper stock may be too slick. Try a different
paper. See “Paper Specifications” on page C.6.
• If characters are improperly formed and producing a wavy
effect, the scanner unit may need service. For service,
contact a service representative.
TROUBLESHOOTING 9.21
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Condition
Page skew
Suggested solutions
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See “Paper
Specifications” on page C.6.
• Ensure that the paper or other material is loaded correctly
and the guides are not too tight or too loose against the
paper stack.
Curl or wave
• Ensure that the paper is loaded properly.
• Check the paper type and quality. Both high temperature
and humidity can cause paper curl. See “Paper
Specifications” on page C.6.
• Turn over the stack of paper in the paper tray. Also try
rotating the paper 180° in the tray.
• Try printing to the rear output slot.
Wrinkles or
creases
• Ensure that the paper is loaded properly.
• Check the paper type and quality. See “Paper
Specifications” on page C.6.
• Turn over the stack of paper in the paper tray. Also try
rotating the paper 180° in the tray.
• Try printing to the rear output slot.
Back of printouts
are dirty
Check for leaking toner. Clean the inside of the machine. See
“Cleaning the Inside” on page 8.3.
Black pages
the cartridge and reinsert it.
• The toner cartridge may be defective and need replacing.
Remove the toner cartridge and install a new one. See
“Replacing the Toner Cartridge” on page 8.8.
• The machine may require repair. Contact a service
representative.
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Condition
Loose toner
• Clean the inside of the machine. See “Cleaning the Inside”
on page 8.3.
• Check the paper type and quality. See “Paper
Specifications” on page C.6.
• Remove the toner cartridge and install a new one. See
“Replacing the Toner Cartridge” on page 8.8.
• If the problem persists, the machine may require repair.
Contact a service representative.
Character Voids
Character voids are white areas within parts of characters
that should be solid black:
• If you are using transparencies, try another type of
transparency. Because of the composition of
• You may be printing on the wrong surface of the paper.
Remove the paper and turn it around.
• The paper may not meet paper specifications. See “Paper
Specifications” on page C.6.
A
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AaBbCc
AaBbCc
AaBbCc
Horizontal stripes
If horizontally aligned black streaks or smears appear:
the cartridge and reinsert it.
• The toner cartridge may be defective. Remove the toner
cartridge and install a new one. See “Replacing the Toner
Cartridge” on page 8.8.
• If the problem persists, the machine may require repair.
Contact a service representative.
Curl
If the printed paper is curled or paper does not feed into the
machine:
• Turn over the stack of paper in the input tray. Also try
rotating the paper 180° in the input tray.
• Try printing to the rear output slot.
9
TROUBLESHOOTING 9.23
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Copying Problems
Condition
Suggested solutions
Copies are too light or too
dark.
Use the Darkness button to darken or lighten the
Smears, lines, marks, or
spots appears on copies.
• If defects are on the original, press the Darkness
button to lighten the background of your copies.
• If no defects are on the original, clean the scan unit.
See page 8.5.
Copy image is skewed.
• Ensure that the original is face down on the
document glass or face up in the ADF (Automatic
Document Feeder).
• Check that the copy paper is loaded correctly.
Blank copies print out.
Ensure that the original is face down on the document
glass or face up in the ADF.
Image rubs off the copy
easily.
• Replace the paper in the paper tray with paper from
a new package.
• In high humidity areas, do not leave paper in the
machine for extended periods of time.
Frequent copy paper jams
occur.
• Fan the stack of paper, then turn it over in the paper
tray. Replace the paper in the tray with a fresh
supply. Check/adjust the paper guides, if necessary.
• Ensure that the paper is the proper paper weight.
75 g/m2 (20 lb) bond paper is recommended.
• Check for copy paper or pieces of copy paper
remaining in the machine after a paper jam has
been cleared.
Toner cartridge produces
fewer copies than expected
before running out of toner.
• Your originals may contain pictures, solids, or heavy
lines. For example, your originals may be forms,
newsletters, books, or other documents that use
more toner.
• The machine may be turned on and off frequently.
• The document cover may be left open while copies
are being made.
9.24 TROUBLESHOOTING
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Scanning Problems
Condition
Suggested solutions
The scanner does not work.
• Make sure that you place the document to be
scanned face down on the document glass, or
face up in the Automatic Document Feeder.
• There may not be enough available memory to
hold the document you want to scan. Try the
Prescan function to see if that works. Try
lowering the scan resolution rate.
• Check that the USB or parallel cable is
connected properly.
• Make sure that the USB or parallel cable is not
defective. Switch the cable with a known good
cable. If necessary, replace the cable.
• If you are using a parallel cable, ensure that it is
compliant with IEEE 1284 standards.
• Check that the scanner is configured correctly.
Check scan setting in the SmarThru
Configuration or the application you want to use
to make certain that the scanner job is being
sent to the correct port, for example, LPT1.
The unit scans very slowly.
• Check if the machine is printing received data.
If so, scan the document after the received data
has been printed.
• Graphics are scanned more slowly than text.
• Communication speed slows in scan mode
because of the large amount of memory
required to analyze and reproduce the scanned
image. Set your computer to the ECP printer
mode through BIOS setting. It will help to
increase the speed. For details about how to set
BIOS, refer to your computer User’s Guide.
9
TROUBLESHOOTING 9.25
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Condition
Suggested solutions
Message appears on your
computer screen:
• “Device can't be set to the H/W
mode you want.”
• “Port is being used by another
program.”
• “Port is Disabled.
• “Scanner is busy receiving or
printing data. When the current
job is completed, try again.”
• “Invalid handle.”
• “Scanning has failed.”
• There may be a copying or printing job in
progress. When that job is complete, try your
job again.
• The Selected port is currently being used.
Restart your computer and try again.
• The printer cable may be improperly connected
or the power may be off. You must use a parallel
cable that supports IEEE-1284 bi-directional
communications.
• The scanner driver is not installed or the
operating environment is not set up properly.
• Ensure that the machine is properly connected
and the power is on, Then restart your
computer.
• The USB cable may be improperly connected or
the power may be off.
• Do not use parallel and USB cables at the same
time.
Fax Problems
Condition
Suggested solutions
The machine is not
working, there is no
display and the buttons
are not working.
• Unplug the power cord and plug it in again.
• Ensure that there is power to the electrical outlet.
No dial tone sounds.
• Check that the phone line is connected properly.
• Check that the phone socket in the wall is working by
plugging in another phone.
The numbers stored in
memory do not dial
correctly.
Make sure that the numbers are stored in memory
correctly. Print a Phone Book list, referring to page 7.27.
The document does not
feed into the machine.
• Make sure that the document is not wrinkled and you
are putting it in correctly. Check that the document is
the right size, not too thick or thin.
• Make sure that the ADF (Automatic Document Feeder)
cover is firmly closed.
Faxes are not received
automatically.
• Fax mode should be selected.
• Make sure that there is paper in the tray.
• Check to see if the display shows “Memory Full.”
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Condition
Suggested solutions
The machine does not
send.
• Make sure that the document is loaded in the ADF or
on the document glass.
• “TX” should show up on the display.
• Check the fax machine you are sending to, to see if it
can receive your fax.
The incoming fax has
blank spaces or is of poor-
quality.
• A noisy phone line can cause line errors.
• Check your machine by making a copy.
• The toner cartridge may be empty. Replace the toner
cartridge, referring to page 8.8.
Some of the words on an
incoming fax are
stretched.
document jam.
There are lines on the
documents you send.
Check your scanning glass for marks and clean it. See
page 8.5.
The machine dials a
number, but a connection
with the other fax
machine fails.
The other fax machine may be turned off, out of paper,
or cannot answer incoming calls. Speak with the other
machine operator and ask her/him to sort out the
problem.
Documents are not stored
in memory.
There may not be enough memory to store the
document. If the display shows a “Memory Full”
longer need and then try again to store the document.
Blank areas appear at the
bottom of each page or on
other pages, with a small
strip of text at the top.
You may have chosen the wrong paper settings in the
page 2.21.
Message Confirmation
Report shows: NO DIAL
TONE and a transmission
is not successful.
Turn off Dial Tone Detection feature of your machine.
See page 7.5.
9
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Solving Network Printing Problems
General Problems
Condition
Suggested solutions
System does not function
with some wrong values
entered by mistake while
configuring.
Possibly the parameters in the network card are
corrupted. Restart the system and set to factory
defaults. See “Restoring the Network Configuration” on
page A.8.
Not able to access from
SNMP Manager.
Try pinging from the same system on which SNMP
manager is running. If it does not succeed, there must
be a problem with network connectivity between the
manager and the machine. If ping succeeds, verify that
community names with sufficient permissions have been
used.
You cannot see any of
DHCP server, BOOTP
You should set IP address, Subnet Mask and Default
Gateway to the machine using Set IP.
server or RARP server,
when you want to set IP
address to the machine.
You can not print using
TCP/IP protocol.
1.Check whether TCP/IP protocol is installed in your PC.
2.Check whether your PC is on the same network with
the machine.
The name of printer is
displayed empty while
adding a port and the
printer doesn’t function.
Assign IP Address by using the Set IP.
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Windows Problems
Condition
Suggested solutions
The test page is not
printed.
Turn off the printer, then turn it back on.
Set IP is unable to
automatically detect
printers.
1.Check LAN cable is connected to the printers.
• Check LAN cable is connected to the printers yourself.
• Make sure that there are the connected printers
shown in network neighborhood. If not, check the
communication status of the printers.
• If IP address is assigned to the computers, try ping
command.
2.If LAN is connected by routers, Set IP is unable to
detect the printers. Make sure the computers and
printers are on the same network segment.
3.Check entry values of IP address, subnet mask and
default gateway.
The printer does not print. 1.Check IP address
2.Check Model name of the driver
3.Try add a port
4.Refer to the "Set IP"
Network Scan Problems
Condition
Suggested solutions
You can check the scanned file’s destination in the
Advanced Page in the Network Scan program’s Properties
screen.
I can’t find a scanned
image file.
Check if the scanned file’s application is on your
computer.
Check ‘Open immediately with the default application’ in
the Advanced Page in the Network Scan program’s
Properties screen to open the scanned image
immediately after scanning.
I can’t find the scanned
image file after scanning.
9
Check your ID and PIN in the Server Page in the Network
Scan program’s Properties screen.
I forgot my ID and PIN.
I can’t view the Help file.
To view the Help file, you need to have Internet Explorer
4 service pack 2 or above.
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Condition
Suggested solutions
Check your operating system.
Supporting operating systems are Windows 98/Me/
NT4.0/2000/XP.
I can’t use the Network
Scan Manager program.
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USING USB FLASH DRIVE
10
your machine.
This chapter includes:
• About USB Flash Drives
• Managing the USB Flash Drive
• Printing From the USB Flash Drive
• Backing Up Data
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About USB Flash Drives
USB flash drives are available with various memory capacities to
give you enough room to store documents, presentations,
downloaded music and videos, high resolution photographs, or
whatever other files you want to take with you.
Simply insert a USB flash drive into the USB port in the front of
your machine and your machine will automatically detect it as a
removable disk drive. Then you can do the following:
• Scan documents and save them on the USB flash drive.
• Print the data stored on the USB flash drive.
• Back up data, such as Phone Book entries and the system
settings of your machine.
• Restore backup files to the machine’s memory.
• Delete scanned images.
• Format the USB flash drive.
• Check the available memory space.
• USB 1.1 or 2.0 memory sticks are supported.
Installing a USB Flash Drive
There is a USB port in the front of your machine. This port is
designed for USB V1.1 and USB V2.0 flash drives.
NOTES
:
• Do not remove the USB flash drive while the machine is in
operation. This may damage your machine.
• If your USB flash drive has certain features, such as security
settings and password settings, your machine may not
automatically detect it. For details about these features, see the
User’s Guide for your USB flash drive.
• You must use only an authorized USB flash driver whose
connector style is A Plug Type. Unauthorized USB flash drives
may not work with your machine.
Use only the metal/shielded USB flash
driver.
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To install a USB flash drive, insert it into the USB port in the front
of your machine.
Once you have installed the USB flash drive, you can
immediately print files stored on it.
Scanning to USB Flash Drive
You can scan a document and save the scanned image on the
USB flash drive. There are two ways of doing this: you can scan
to the USB flash drive using the default settings, or you can
manually select your own settings.
Scanning With Default Settings
1
Load the document face up into the ADF.
OR
Place a single document face down on the document glass.
2
3
Make sure that the USB flash drive is inserted into the USB
port in the front of the machine. If necessary, insert the
flash drive. See page 10.2.
10
Press Scan-to on the control panel.
The first available menu item, “USB Memory,” appears on
the bottom line of the display.
4
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
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5
6
Press Enter to start scanning. The scanned image is saved
on the USB flash drive.
When a document is loaded on the document glass, the
display shows “Another Page?” on the top line after the
page has been scanned into memory. If you have another
page, remove the scanned page and place the next page on
the glass. Select “Yes”. Repeat as necessary.
After all of the pages have been scanned, select “No” when
the display asks “Another Page?.”
7
To return to Standby mode, press Clear/Stop.
Scanning With Your Own Settings
1
Load the document face up into the ADF.
OR
Place a single document face down on the document glass.
2
3
Make sure that the USB flash drive is inserted into the USB
port in the front of the machine. If necessary, insert the
flash drive. See page 10.2.
Press Scan-to on the control panel.
The first available menu item, “USB Memory,” appears on
the bottom line of the display.
4
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
5
6
7
8
Press the scroll button ( or ) until “Manual Scan” appears
on the bottom line of the display. Press Enter
.
Press the scroll button ( or ) and select the size of the
image to be scanned. Press Enter
.
Press the scroll button ( or ) and select the file format in
which the document is to be scanned.
Press Enter
.
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9
If you selected “BMP” in step 7, you are asked to select a
color format, Color, Gray, or Mono, by pressing the scroll
button ( or ).
If you selected “PDF” in step 7, you are asked to select a
color format, Color or Mono, by pressing the scroll button (
or ). You can save a multiple-page document as a single
file, the machine displays “Multi Page” and offers you the
choice of “On” or “Off.” If you select “On” you can save
multiple pages as a single file, but this feature is only
activated when you load your document into the ADF. The
ADF can handle documents of up to 50 pages at a time.
If you selected “TIFF” in step 7, you can save a multiple-
page document as a single file. After you select “TIFF”, the
machine displays “Multi Page” and offers you the choice of
“On” or “Off.” If you select “On” you can save multiple
pages as a single file, but this feature is only activated
when you load your document into the ADF. The ADF can
handle documents of up to 50 pages at a time.
10Press Enter to start scanning. The scanned image is saved
on the USB flash drive.
11When a document is loaded on the document glass, the
display shows “Another Page?” on the top line after the
document has been scanned into memory. If you have
another page, remove the scanned page and load the next
page on the glass. Select “Yes”. Repeat as necessary.
After all of the pages have been scanned, select “No” when
the display asks “Another Page?.”
12To return to Standby mode, press Clear/Stop.
10
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Managing the USB Flash Drive
Changing the Default Settings
When you scan a document to the USB flash drive, the default
scan options, including scan size and scan format, can be set to
available when you scan to the USB flash drive.
1
Make sure that the USB flash drive is inserted into the USB
port in the front of the machine. If necessary, insert the
USB flash drive. See page 10.2.
2
Press Scan-to on the control panel.
The first available menu, item “USB Memory,” appears on
the bottom line of the display.
3
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
4
5
Press the scroll button ( or ) until “Default-Change”
appears on the bottom line of the display.
Press Enter
.
The first available menu item, “Scan Size,” appears on the
bottom line.
6
7
Press Enter.
Press the scroll button ( or ) and select the size of the
image to be scanned.
8
9
Press Enter to make your selection.
Press the button to scroll to “Scan Format” and press
Enter to access the menu.
10Press the scroll button ( or ) and select the file format in
which the document is to be scanned. You can select BMP,
TIFF, PDF, or JPEG.
11Press Enter.
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12If you selected “BMP” in step 10, you are asked to select a
color format, Color, Gray, or Mono, by pressing the scroll
button ( or ).
If you selected “PDF” in step 10, you are asked to select a
color format, Color, or Mono, by pressing the scroll button
( or ). You can save a multiple-page document as a single
file, the machine displays “Multi Page” and offers you the
choice of “On” or “Off.” If you select “On” you can save
multiple pages as a single file, but this feature is only
activated when you load your document into the ADF. The
ADF can handle documents of up to 50 pages at a time.
If you selected “TIFF” in step 10, you can save a multiple-
page document as a single file. After you select “TIFF”, the
machine displays “Multi Page” and offers you the choice of
“On” or “Off.” If you select “On” you can save multiple
pages as a single file, but this feature is only activated
when you load your document into the ADF. The ADF can
handle documents of up to 50 pages at a time.
13Press Enter to make your selection.
14To return to Standby mode, press Clear/Stop.
Deleting an Image File
To delete an image file that you scanned and saved on the USB
flash drive:
1
Make sure that the USB flash drive is inserted into the USB
port in front of the machine. If necessary, insert the USB
flash drive. See page 10.2.
2
Press Scan-to on the control panel.
The first available menu item, “USB Memory,” appears on
the bottom line of the display.
3
4
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
10
Press the scroll button ( or ) until you see “File Manage”
on the bottom line and press Enter
.
The first available menu item, “Delete,” appears on the
bottom line of the display.
5
Press Enter.
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6
7
Press the scroll button( or ) until you find the folder or
file you want and then press Enter
.
If you see “D” in the front of a folder name, there are one or
more folders in the selected folder.
If you selected a file in step 6, the display shows the size of
the file for about 2 seconds. Go to the next step.
If you selected a folder, the first file contained in that folder
appears on the bottom line of the display. You can view the
other files in the folder by pressing the scroll button ( or
). When you find the file you want to delete, press Enter
.
The display shows the size of the file for about 2 seconds.
8
9
When the display asks you to confirm your selection, select
“Yes” to delete the folder or file.
To cancel your selection, select “No” by pressing the scroll
button ( or ).
After deleting, the display asks if you want to delete
another folder or file. Select “Yes” to delete more items, and
repeat from step 6.
Otherwise, select “No” by pressing the scroll button ( or
).
Formatting the USB Flash Drive
1
Make sure that the USB flash drive is inserted into the USB
port in the front of the machine. If necessary, insert the
USB flash drive. See page 10.2.
2
Press Scan-to on the control panel.
The first available menu item, “USB Memory,” appears on
the bottom line of the display.
3
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
4
5
Press the scroll button ( or ) until you see “File Manage”
on the bottom line and press Enter
.
Press the scroll button ( or ) until you see “Format” on
the bottom line and press Enter
.
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When the display asks you to confirm your selection, select
“Yes” to format the USB flash drive.
To cancel your selection, select “No” by pressing the scroll
button ( or ).
Viewing the USB Memory Status
You can check the amount of memory space available for
scanning and saving documents.
1
Make sure that the USB flash drive is inserted into the USB
port in the front of the machine. If necessary, insert the
USB flash drive. See page 10.2.
2
Press Scan-to on the control panel.
The first available menu item, “USB Memory,” appears on
the bottom line of the display.
3
Press Enter. The display shows the available memory space
for about 2 seconds and the first available menu item, “Auto
Scan,” appears on the bottom line of the display.
4
5
Press the scroll button ( or ) until you see “Check Space”
on the bottom line and press Enter
.
The available memory space appears on the display.
To return to the Standby mode, press Clear/Stop
.
10
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Printing From the USB Flash Drive
You can directly print files stored on the USB flash drive. You can
print TIFF, BMP, JPEG, and PRN files.
Direct Print option supports:
• PRN : PCL6 Compatible
• BMP : BMP Uncompressed
• TIFF : TIFF 6.0 Baseline
Copyright
Copyright
©
©
1988-1997, Sam Leffler
1991-1997, Silicon Graphics, Inc.
• JPEG : JPEG Baseline
Copyright© 1991-1998, Thomas G. Lane
PRN files can be created by selecting Print when your file is
open, selecting your machine in the Name section of the Print
window, and then selecting the Print to file check box. Save the
created in this fashion can be printed directly from the USB flash
drive to the machine.
1
Insert the USB flash drive into the USB port in the front of
your machine. For details, see page 10.2.
You can also press Direct Print without installing the USB
flash drive.
Your machine automatically detects the USB flash drive and
reads data stored on it.
2
3
Press the scroll button ( or ) to select the folder or file
you want to print and press Enter
.
If you see “D” in the front of a folder name, there are one or
more folders in the selected folder.
If you selected a file in step 2, go to the next step.
If you selected a folder in step 2, the first file name in the
folder appears on the bottom line of the display. You can
also view the other files in the folder by pressing the scroll
button ( or ). When you find the file that you want to
print, go to step 4.
4
To print the selected file, press Enter
,
Start, or Direct
Print
.
If you selected a TIFF, BMP, or JPEG file in step 2, you can
select the number of copies to be printed by pressing the
scroll button ( or ) or entering the number using the
numeric keys. Then press Enter to print the file.
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5
6
After printing the file, the display asks if you want to print
another job. Select “Yes” to print anther jobs, and repeat
from step 2. Otherwise, select “No”.
To return to Standby mode, press Clear/Stop
.
Backing Up Data
Your data in the machine’s memory are accidentally erased due
to power failure or storage failure. Backup helps you protect
your Phone Book entries and the system settings by storing
them as backup files on the USB flash drive.
To back up the data:
1
2
Insert the USB flash drive. For details, see page 10.2.
Press Menu until “Machine Setup” appears on the top line
of the display.
3
4
Press the scroll button ( or ) until you see “Export
Setting” on the bottom line and press Enter
.
If you want to back up the Phone Book entries, when
“Phone Book” appears on the bottom line, press Enter
.
If you want to back up the system settings of the machine,
select “All Settings” by pressing the scroll button ( or )
and press Enter
.
5
6
The data is backed up in the USB flash drive.
If the file name is already stored on the USB flash drive,
you are asked to overwrite it. Select “Yes” to overwrite the
data.
Otherwise, select “No” by pressing the scroll button
( or ).
To return to Standby mode, press Clear/Stop
.
10
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To restore the data:
1
2
Insert the USB flash drive. For details, see page 10.2.
Press Menu until “Machine Setup” appears on the top line
of the display.
3
4
5
Press the scroll button ( or ) until you see “Import
Setting” on the bottom line and press Enter
.
Select the data type you want to restore, either “Phone
Book” or “All Settings” and press Enter
.
Select the file you want to restore and press Enter
.
The first available menu item, “Yes,” appears on the bottom
line.
6
7
Press Enter to restore the backup file to the machine.
To return to Standby mode, press Clear/Stop
.
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Setting Up a Locally-Shared
Machine
In Windows 98/Me
NOTE: Printer driver does not support Windows 95.
Setting Up the Host Computer
1
2
Start Windows.
From the Start menu, select Control Panel from Settings
and double-click on the Network icon.
3
4
Check the File and Print Sharing box, and click OK. Close
the window.
From the Start menu, select Printers from Settings and
double-click your machine name.
5
6
Select Properties in the Printer menu.
Click the Sharing tab and check the Shared As box. Fill in
the Shared Name field and click OK
.
Setting Up the Client Computer
1
2
3
Right-click the Windows Start button and select Explorer
.
Open your network folder in the left column.
Right-click the shared name and select Capture Printer
Port
.
4
Select the port you want, check the Reconnect at log on
box, and click OK
.
5
6
7
From the Start menu, select Settings and then Printers.
Double-click your machine icon.
From the Printer menu, select Properties
.
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From the Details tab, select the printer port and click OK.
A
In Windows NT 4.0/2000/XP
Setting Up the Host Computer
1
2
Start Windows.
For Windows NT 4.0/2000, from the Start menu, select
Settings and then Printers
.
For Windows XP, from the Start menu, select Printers and
Faxes
.
3
4
5
Double-click your machine icon.
From the Printer menu, select Sharing
.
For Windows NT 4.0, check the Shared box.
For Windows 2000, check the Shared As box.
For Windows XP, check the Share this printer box.
6
Fill in the Shared Name field and click OK.
Setting Up the Client Computer
1
2
3
4
Right-click the Windows Start button and select Explorer
.
Open your network folder in the left column.
Click the shared name.
For Windows NT 4.0/2000, from the Start menu, select
Settings and Printers
.
For Windows XP, from the Start menu, select Printers and
Faxes
.
5
6
7
8
Double-click your machine icon.
From the Printer menu, select Properties
.
From the Ports tab, click Add Port
.
Select Local port and click New Port
.
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9
In the Enter a port name field, enter the shared name.
10Click OK and click Close.
11For Windows NT 4.0, click OK.
For Windows 2000/XP, click Apply and click OK
.
Setting Up a Network-Connected
Machine
You have to set up the network protocols on the machine to use
it as your network printer.
You can configure the basic network parameters through the
machine’s control panel. Use the machine’s control panel to do
the following:
• Print a Network Configuration Page
• Configure TCP/IP
Configuring Network Parameters on the
Control Panel
Supported Operating Systems
NOTES
:
• The operating systems supported by the network card may be
different from the operating systems supported by the machine.
The following table shows the network environments supported
by the machine.
• Printer driver does not support Windows 95.
Item
Requirements
10/100 Base-TX
Network Interface
Network Operating
System
Windows 98/Me/NT 4.0/2000/XP
TCP/IP on Windows
Network Protocols
Dynamic Addressing
Server
DHCP, BOOTP
• TCP/IP: Transmission Control Protocol/Internet Protocol
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• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
A
Printing a Network Configuration Page
The Network Configuration page shows how the network
interface card on your machine is configured. The default
settings which are suitable for most applications are enabled.
1
2
3
Press Menu until you see “Network Setup” on the top line
of the display.
Press the scroll button ( or ) until “Print Net CFG”
displays on the bottom line.
Press Enter
.
The first available menu item, “Yes,” displays on the bottom
line.
4
Press Enter.
The Network Configuration page (NETWOR PRINTER CARD
TEST PAGE) prints out.
Setting Network Protocols
When you first install the machine, all supported network
protocols are enabled when you turn the machine on. If a
network protocol is enabled, the machine may actively transmit
on the network even when the protocol is not in use. This may
increase network traffic slightly. To eliminate unnecessary
traffic, you can disable unused protocols.
1
2
Press Menu until you see “Network Setup” on the top line
of the display.
Press the scroll button ( or ) until “Config Network”
displays on the bottom line.
3
4
Press Enter to access the menu.
Press the scroll button ( or ) until you see the desired
5
Press Enter.
If you selected “TCP/IP,” assign a TCP/IP address. For
details, see page A.6.
USING YOUR MACHINE ON A NETWORK A.5
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6
7
Press Enter to save the selection.
Press Clear/Stop to return to Standby mode.
Configuring TCP/IP
Your machine can be set up with a variety of TCP/IP networks
information, such as an IP address, a Subnet Mask, and a
Gatway. There are several ways in which your machine can be
assigned a TCP/IP address, depending on your network.
• Static Addressing: A TCP/IP address is assigned manually
by the system administrator.
• Dynamic Addressing BOOTP/DHCP (default): A TCP/IP
address is assigned automatically by the server.
NOTE: Before configuring the TCP/IP, you need to set network
protocol to TCP/IP.
Static Addressing
To enter the TCP/IP address from your machine’s control panel,
take the following steps:
1
2
3
Press Menu until you see “Network Setup” on the top line
of the display.
Press the scroll button ( or ) until “Config Network”
displays on the bottom line.
Press Enter to access the menu.
The first available menu item, “TCP/IP,” appears on the
bottom line.
4
5
6
Press Enter.
The first available menu item, “Manual,” appears on the
bottom line.
Press Enter
.
The first available menu item, “IP Address,” displays on the
bottom line.
Press Enter to access the IP Address menu.
A.6 USING YOUR MACHINE ON A NETWORK
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An IP address consists of 4 bytes.
A
Enter a number between 0
and 255 for each byte.
7
Press the scroll button ( or ) to enter a number between
0 and 255 and press Enter or Upper Level to move
between bytes. Enter a number using the number keypad
and use the scroll button ( or ) to move between bytes.
8
9
Repeat step 7 to complete the address from the 1st byte to
the 4th byte.
Press Enter
.
10To select other parameters, such as a Subnet Mask or a
Gateway, press the scroll button ( or ) until the desired
item displays on the bottom line. Press Enter
.
11Repeat steps 7 through 9 to configure the other TCP/IP
parameters.
12Press Clear/Stop to return to Standby mode.
Dynamic Addressing (BOOTP/DHCP)
To have the TCP/IP address assigned automatically by the
server, take the following steps:
1
2
3
Press Menu until you see “Network Setup” on the top line
of the display.
Press the scroll button ( or ) until “Config Network”
appears on the bottom line.
Press Enter
.
The first available menu item, “TCP/IP,” appears on the
bottom line.
4
5
Press the scroll button ( or ) to display “DHCP” on the
bottom line and press Enter
.
To assign the address from the BOOTP server, press Enter
when “BOOTP” displays on the bottom line.
USING YOUR MACHINE ON A NETWORK A.7
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Restoring the Network Configuration
You can return the network configuration to its default settings.
1
2
3
Press Menu until you see “Network Setup” on the top line
of the display.
Press the scroll button ( or ) until “Set To Default”
displays on the bottom line.
Press Enter
.
The first available menu item, “Yes,” displays on the bottom
line.
4
5
Press Enter to restore the network configuration.
Power the machine off and back on, or reboot the network
interface card.
Rebooting the Network Interface Card
You can simply reboot the network interface card without
turning your machine off and back on.
1
Press Menu until you see “Network Setup” on the top line
of the display.
The first available item, “Reset Network,” displays on the
bottom line.
2
3
Press Enter.
The first available menu item, “Yes,” displays on the bottom
line.
Press Enter to reboot the network interface card.
A.8 USING YOUR MACHINE ON A NETWORK
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INSTALLING MACHINE
OPTIONS
B
Your machine has been optimized to meet most of your
printing needs. Recognizing that each user may have
options available to enhance your machine’s capabilities.
This chapter includes:
• Installing Memory DIMM
• Installing an Optional Tray
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Installing Memory DIMM
Your machine has dual in-line memory module (DIMM) slot. Use
this DIMM slot to install more memory option for the machine.
NOTES
:
• Your machine has 32 MB of memory which can be expanded to
160 MB. Use only a Manufacture-approved DIMM, part numbers
Memory Unit Type SA 32MB or Memory Unit Type SA 128MB.
Contact your Manufacture dealer.
• Static electricity can damage DIMMs. When handling a DIMM,
either wear an antistatic wrist strap, or frequently touch the
surface of the DIMM antistatic package and then touch bare
metal on the machine.
1
2
Turn the machine off and unplug all cables from the
machine.
Hold the control board cover and remove it.
3
Completely open the latches on each side of the DIMM slot.
B.2 INSTALLING MACHINE OPTIONS
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4
Remove the memory DIMM from its antistatic package.
Locate the alignment notches on the bottom edge of each
DIMM.
Notches
B
Connection
points
5
Holding the memory DIMM by the edges, align the notches
on the memory DIMM with the grooves at the top of the
memory DIMM slot.
Groove
Notch
6
Push the DIMM straight into the DIMM slot until it snaps into
place. Make sure the latches fit over the notches located on
either side of the DIMM.
Notch
Latch
INSTALLING MACHINE OPTIONS B.3
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7
Replace the control board cover.
8
Reconnect the power cord and printer cable, and turn the
machine on.
Removing a Memory DIMM
1
Follow steps 1 through 2 on page B.2 to access the control
board.
2
Push the latches at both ends of the DIMM slot away from
the DIMM. Pull out the DIMM.
3
4
sheet of thin metal, such as aluminium foil, and store it in a
box.
Follow from step 7 on page B.4.
B.4 INSTALLING MACHINE OPTIONS
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Installing an Optional Tray
You can increase the paper handling capacity of your machine
by installing an optional Tray 2. This tray holds 250 sheets of
paper.
B
1
2
Turn the machine off and unplug all cables from the
machine.
Remove the packing material from the tray and remove the
tape fixing the interface cable to the tray.
3
Find the location of the connector and the optional tray
positioners.
INSTALLING MACHINE OPTIONS B.5
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4
Place the machine over the tray, aligning the feet on the
machine with the positioners on the tray.
Lifting handles are
located at the
lower edge of both
sides of the
machine.
5
Plug the interface cable of the tray into the connector on the
back of the machine.
6
Load paper in the tray. The instructions for loading paper in
tray. See page 2.7.
7
8
After loading paper, you need to set the paper type and size
for Tray 2. See page 2.21.
Reconnect the power cord and cables and then turn the
machine on.
B.6 INSTALLING MACHINE OPTIONS
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Setting Tray 2 in the Printer Properties
If you installed Tray 2 with your machine on, the machine does
not recognize it. In this case, you need to set the tray in the
printer properties window so that you can use it for PC printing.
The procedure for setting the tray may differ depending on the
selected printer driver.
B
To set the tray in the printer properties of the PCL 6 printer
driver:
NOTE: Printer driver does not support Windows 95.
1
2
Click the Windows Start menu.
For Windows 98/Me/NT 4.0/2000, select Settings and then
Printers
.
For Windows XP, select Printers and Faxes
.
3
4
Select the Printer Driver Type 103 PCL 6 machine icon.
Click the right mouse button on the machine icon and select
Properties
.
5
Click the Printer tab, and select Tray 2 from the Optional
Tray drop-down list.
6
Click OK.
INSTALLING MACHINE OPTIONS B.7
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MEMO
B.8 INSTALLING MACHINE OPTIONS
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SPECIFICATIONS
C
This chapter includes:
• General Specifications
• Printer Specifications
• Facsimile Specifications
• Paper Specifications
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General Specifications
Item
Description
Automatic document
feeder
Up to 50 sheets (20 lb, 75 g/m2)
Width: 142 to 216 mm (5.6 to 8.5 inches)
Length: 148 to 356 mm (5.8 to 14 inches)
ADF document size
Paper tray (standard Tray 1 and optional Tray 2): 250
sheets (weight: 75 g/m2, 20 lb)
Multipurpose tray: 50 sheets for plain paper (weight: 75
g/m2, 20 lb), 5 sheets for card stock, labels,
transparencies, and envelopes
Paper input capacity
Front output tray: 150 sheets (face down)
Rear output slot: 1 sheet (face up)
Paper output capacity
Paper type
Paper tray: Plain paper (60 ~ 90 g/m2, 16 ~ 24 lb)
Multipurpose tray: Plain paper, Transparencies, Labels,
Card, Post card, Envelopes (60 ~ 120 g/m2, 16 ~ 32 lb)
Consumables
1-piece toner cartridge system
100 - 127 VAC, 50/60 Hz, 5.0 A
220 - 240 VAC, 50/60 Hz, 2.6 A
Power requirements
Sleep mode: 30 W
Average: 400 W
Power consumption
Noise*
Standby mode: Less than 39 dBA
Printing: Less than 54 dBA
Copy: Less than 55 dBA
Warm-up time
Operating conditions
LCD
Less than 42 seconds
Temperature: 50 oF to 89 oF (10 oC to 32 oC)
Humidity: 20 % to 80 % RH
16 characters x 2 lines
5,000 or 3,500 pages at ISO/IEC 19752 5% coverage
(ships with 3,500 pages Start Toner Cartridge)
Toner cartridge life**
SET dimension
(W x D x H)
450 x 435 x 457 mm
Net: 17 Kg (including consumables)
Gross: 21 Kg (including consumables, accessories and
package)
Weight
Paper: 2.8 Kg
Plastic: 0.7 Kg
Package weight
Duty cycle (Monthly)
C.2 SPECIFICATIONS
Up to 15,000 pages
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*Sound Pressure Level, ISO7779
**The number of pages may be affected by operating environment, printing interval, media type, and
media size.
Scanner and Copier Specifications
Item
Compatibility
Description
TWAIN standard
C
ADF and Flat-bed Color CCD (Charge Coupled Device)
module
Scanning method
Resolution
Optical: 600 x 1200 dpi (Mono and color)
Enhanced: 4,800 x 4,800 dpi (USB)
Platen: 293 mm (11.5 in.)
ADF: 356 mm (14 in.)
Effective scanning length
Effective scanning width
Color bit depth
Max. 208 mm (8.2 in.)
24 bit
1 bit for Text mode
8 bit for Gray mode
Mono bit depth
Scan speed
27 seconds (Text mode)
75 seconds (Gray mode)
150 seconds (Color mode)
Letter: Up to 22 pages per minute
A4: Up to 20 pages per minute
Copy speed*
Copy resolution
Zoom rate
Scan: 600 x 300 (Text, Mixed) / 600 x 600 (Photo)
Print: 600 x 600 (Text, Mixed, Photo)
Platen: 25 ~ 400 %
ADF: 25 ~ 100 %
Multiple copies
Gray scale
1-99 pages
128 levels
*Copy Speed is based on Single Document Multiple Copy.
SPECIFICATIONS C.3
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Printer Specifications
Item
Description
Printing method
Printing speed*
Laser Beam Printing
Letter: Up to 22 PPM (pages per minutes)
A4: Up to 20 PPM (pages per minutes)
Standby mode: 10 seconds (from Ready)
Power save mode: 50 seconds (from Ready)
First Print Out Time
Paper tray: Letter, A4, Legal, Folio, Executive, B5, A5
Multipurpose tray: Letter, Legal, A4, Folio, Executive,
A5, A6, Envelope 10, Envelope DL, Envelope C5,
Envelope C6, JIS B5, Monarch Envelope
* Min.: 76 x 127 mm (3 x 5 in.)
Paper size
Max.: 216 x 356 (8.5 x 14 in.)
Printer resolution
Emulation
600 x 600 dpi (1200 x 600 dpi)
PCL 6** Compatible
Printer drivers
PCL driver: Windows 98/2000/NT 4.0/Me/XP
32 MB (Max. 160 MB)
32, 128 MB optional memory available
Memory
Use only the Manufacture-approved DIMM.
32 MB: Memory Unit Type SA 32MB;
128 MB: Memory unit Type SA 128MB
IEEE 1284 Parallel, USB 2.0, Ethernet 10/100 Base TX
(Internal)
Interface
*Print speed will be affected by operating system used, computing performance, application software,
connecting method, media type, media size, and job complexity.
**Compatible with PCL6 Version 2.1
C.4 SPECIFICATIONS
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Facsimile Specifications
Item
Description
Compatibility
Applicable line
ITU-T Group 3
Public Switched Telephone Network (PSTN) or behind
PABX
MH/MR/MMR (ECM Mode) and JPEG for color fax
transmission
Data coding
C
Modem speed
33.6 Kbps
Approx. 3 seconds/page
* Transmission time applies to memory transmission of
text data with ECM compression using only ITU-T No.1
Chart.
Transmission speed
Platen: 297 mm
ADF: 400 mm
Maximum document length
Paper size (for printing
recorded date)
Letter, A4, Legal
Standard: 203 x 98 dpi
Fine: 203 x 196 dpi
Resolution
Super Fine: 300 x 300 dpi / 203 x 392 dpi
User memory
Halftone
4 MB (320 pages)
256 levels
One-touch dialing (up to 40 numbers)
Speed dialing (up to 200 numbers))
Auto dialer
SPECIFICATIONS C.5
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Paper Specifications
Overview
Your machine accepts a variety of print materials, such as cut-sheet paper (including
up to 100% recycled fiber content paper), envelopes, labels, transparencies and
custom-size paper. Properties, such as weight, composition, grain and moisture
content, are important factors affecting the machine’s performance and the output
quality. Paper that does not meet the guidelines outlined in this user’s guide can
cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear on the machine.
NOTES
:
• Some paper may meet all of the guidelines in this guide and still not produce
satisfactory results. This may be the result of improper handling, unacceptable
temperature and humidity levels, or other variables over which Manufacture has no
control.
• Before purchasing large quantities of paper, insure the paper meets the requirements
specified in this user’s guide.
• Using paper that does not meet these specifications may cause problems, requiring
repairs. These repairs are not covered by Manufacture's warranty or service
agreements.
C.6 SPECIFICATIONS
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Supported Sizes of Paper
Dimensions*
Capacity**
Paper
Weight
8.5 x 11 in.
(216 x 279 mm)
Letter
A4
210 x 297 mm
(8.3 x 11.7 in.)
7.25 x 10.5 in.
(191 x 267 mm)
Executive
C
• 60 to 90 g/m2
bond (16 to
24 lb) for the
paper tray
• 60 to 163 g/m2
bond (16 to
43 lb) for the
Multipurpose
tray
• 250 sheets of 75
8.5 x 14 in.
(216 x 356 mm)
g/m2 bond (20
lb) paper for the
paper tray
Legal
216 x 330 mm
(8.5 x 13 in.)
Folio
• 50 sheet of
paper for the
Multipurpose
tray
216 x 343 mm
(8.5 x 13.5 in.)
Oficio
182 x 257 mm
(7.2 x 10 in.)
B5 (JIS)
176 x 250 mm
(6.7 x 9.9 in.)
B5 (JIS)
148 x 210 mm
(5.8 x 8.2 in.)
A5
76 x 127 mm
(3 x 5 in)
Minimum size (custom)
Maximum size
60 to 163 g/m2
bond (16 to
43 lb)
216 x 356 mm
(8.5 x 14 in)
5 sheets of paper
for the
Multipurpose tray
138 to 148 g/m2
120 to 150 g/m2
60 to 163 g/m2
60 to 90 g/m2
Transparency
Labels
Same minimum
and maximum
paper sizes as
listed above.
Cards
Envelopes
*The machine supports a wide range of media sizes. See “Paper Type, Input Sources, and Capacities” on
page 3.2.
**Capacity may differ depending on media weight, thickness, and environmental conditions.
NOTE: You may experience jams when using print materials with a length of less than
127 mm (5 in.). For optimum performance, ensure that you are storing and handling the
paper correctly. Please refer to “Paper Storage Environment” on page C.9.
SPECIFICATIONS C.7
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Guidelines for Using Paper
For the best result, use conventional 75 g/m2 (20 lb) paper. Ensure that the paper is
of good quality, and free of cuts, nicks, tears, spots, loose particles, dust, wrinkles,
voids, and curled or bent edges.
If you are unsure of what type of paper you are loading, such as bond or recycled
paper, check the label on the package.
The following problems may cause print quality deviations, jamming or even damage
to the machine:
Symptom
Problem with Paper
Solution
Try another kind of paper,
between 100 ~ 400
Sheffield, 4 ~ 5 %
Poor print quality or toner
adhesion, problems with
feeding
Too moist, too rough, too
smooth or embossed;
faulty paper lot
moisture content.
Store paper flat in its
moisture-proof wrapping.
Dropout, jamming, curl
Stored improperly
Too heavy
Increased gray background
shading/printer wear
Use lighter paper, use the
rear output slot.
Too moist, wrong grain
direction or short-grain
construction
Excessive curl problems with
feeding
• Use the rear output slot.
• Use long-grain paper.
Jamming, damage to
machine
Do not use paper with
cutouts or perforations.
Cutouts or perforations
Ragged edges
Problems with feeding
Use good quality paper.
NOTES
:
• Do not use letterhead paper printed with low-temperature inks, such as those used in
some types of thermography.
• Do not use raised or embossed letterhead.
• The machine uses heat and pressure to fuse toner to the paper. Insure that any colored
paper or preprinted forms use inks that are compatible with this fusing temperature
(200 °C or 392 °F for 0.1 second).
C.8 SPECIFICATIONS
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Paper Specifications
Category
Acid content
Specifications
5.5 pH or lower
Caliper
0.094 ~ 0.18 mm (3.0 ~ 7.0 mils)
Flat within 5 mm (0.02 in.)
Curl in ream
Cut edge conditions
Cut with sharp blades with no visible fray.
Must not scorch, melt, offset or release hazardous
emissions when heated to 200 °C (392 °F) for 0.1
second.
C
Fusing compatibility
Grain
Long grain
Moisture content
Smoothness
4 % ~ 6 % by weight
100 ~ 400 Sheffield
Paper Output Capacity
Output Location
Capacity
150 sheets of 75 g/m2 bond (20 lb) paper
1 sheet of 75 g/m2 bond (20 lb) paper
Face-down output tray
Face-up output slot
Paper Storage Environment
Paper storage environmental conditions directly affect the feed operation.
Ideally, the machine and paper storage environment should be at or near room
temperature, and not too dry or humid. Remember that paper is hygroscopic; it
absorbs and loses moisture rapidly.
Heat works with humidity to damage paper. Heat causes the moisture in paper to
evaporate, while cold causes it to condense on the sheets. Heating systems and air
conditioners remove most of the humidity from a room. As paper is opened and used,
it loses moisture, causing streaks and smudging. Humid weather or water coolers can
cause the humidity to increase in a room. As paper is opened and used it absorbs any
excess moisture, causing light print and dropouts. Also, as paper loses and gains
moisture it can become distorted. This can cause paper jams.
Care should be taken not to purchase more paper than can be used in a short time
(about 3 months). Paper stored for long periods may experience heat and moisture
extremes, which can cause damage. Planning is important to prevent damage to
large supplies of paper.
SPECIFICATIONS C.9
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Unopened paper in sealed reams can remain stable for several months before use.
Opened packages of paper have more potential for environment damage, especially
if they are not wrapped with a moisture-proof barrier.
The paper storage environment should be properly maintained to ensure optimum
performance. The required condition is 20 to 24 °C (68 to 75 °F), with a relative
humidity of 45 % to 55 %. The following guidelines should be considered when
evaluating the paper’s storage environment:
• Paper should be stored at or near room temperature.
• The air should not be too dry or too humid.
• The best way to store an opened ream of paper is to rewrap it tightly in its
moisture-proof wrapping. If the machine environment is subject to extremes,
unwrap only the amount of paper to be used during the day’s operation to
prevent unwanted moisture changes.
Envelopes
Envelope construction is critical. Envelope fold lines can vary considerably, not only
between manufacturers, but also within a box from the same manufacturer.
Successful printing on envelopes depends upon the quality of the envelopes. When
selecting envelopes, consider the following components:
• Weight: The weight of the envelope paper should not exceed 90g/m2 (24lb) or
jamming may occur.
• Construction: Prior to printing, envelopes should lie flat with less than 6mm
(0.25in.) curl, and should not contain air.
• Condition: Envelopes should not be wrinkled, nicked or otherwise damaged.
• Temperature: You should use envelopes that are compatible with the heat and
pressure of the machine.
• Size: You should only use envelopes within the following size ranges.
Minimum
76 x 127 mm
Maximum
216 x 356 mm
(8.5 x 14 in.)
Multipurpose tray
(3 x 5 in.)
NOTES
• Use only the manual feeder to print envelopes.
• You may experience some paper jams when using any media with a length less than
140 mm 5.5 in.). This may be caused by paper that has been affected by
:
(
environmental conditions. For optimum performance, make sure you are storing and
handling the paper correctly. Please refer to “Paper Storage Environment” on page C.9.
C.10 SPECIFICATIONS
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Envelopes with Double Side Seams
Double side-seams construction has vertical seams at both ends of the envelope
rather than diagonal seams. This style may be more likely to wrinkle. Be sure the
seam extends all the way to the corner of the envelope as illustrated below.
Correct
C
Incorrect
Envelopes with Adhesive Strips or Flaps
Envelopes with a peel-off adhesive strip or with more than one flap that folds over to
seal must use adhesives compatible with the heat and pressure in the machine. The
extra flaps and strips might cause wrinkling, creasing or even jams and may even
damage the fuser.
Envelope Margins
The following gives typical address margins for a commercial #10 or DL envelope.
Type of Address
Return address
Minimum
15 mm (0.6 in.)
51 mm (2 in.)
Maximum
51 mm (2 in.)
Delivery address
90 mm (3.5 in.)
NOTES
:
• For the best print quality, position margins no closer than 15 mm (0.6 in.) from the
edges of the envelope.
• Avoid printing over the area where the envelope’s seams meet.
Envelope Storage
Proper storage of envelopes helps contribute to print quality. Envelopes should be
stored flat. If air is trapped in an envelope, creating an air bubble, then the envelope
may wrinkle during printing.
SPECIFICATIONS C.11
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Labels
NOTES
:
• To avoid damaging the machine, use only labels recommended for laser printers.
• To prevent serious jams, always use the manual feeder to print labels and always use
the rear output tray.
• Never print on the same sheet of labels more than once and never print on a partial
sheet of labels.
When selecting labels, consider the quality of each component:
• Adhesives: The adhesive material should be stable at 180°C (356°F), the
machine’s fusing temperature.
• Arrangement: Only use labels with no exposed backing between them. Labels
can peel off sheets with spaces between the labels, causing serious jams.
• Curl: Prior to printing, labels must lie flat with no more than 13mm (5in.) of
curl in any direction.
• Condition: Do not use labels with wrinkles, bubbles or other indications of
separation.
Transparencies
Transparencies used in the machine must be able to withstand 180°C (356°F), the
machine’s fusing temperature.
NOTE: To avoid damaging the machine, use only transparencies recommended for use
in laser printers.
C.12 SPECIFICATIONS
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INDEX
contrast, copy 5.7
copying
Numerics
2/4-up, special copy 5.12
2-side, special copy 5.11
collation 5.10
from ADF 5.5
from document glass 5.4
number of pages 5.9
original type 5.7
time out, set 5.15
A
load 5.5, 7.6
auto fit, special copy 5.11
automatic dialing
group 7.23
one-touch 7.19
speed 7.21
date and time, set 2.20
delayed fax 7.29
DIMM
automatic redialing 7.13
B
installing B.2
removing B.4
broadcasting faxes 7.28
C
jam, clear 9.2
canceling
loading
copy 5.5
fax 7.12
print 4.3
scan 6.6, 6.8
document glass 5.4, 7.7
preparing 5.3
cleaning 8.5
scheduled faxes 7.33
CCD power save mode, use 2.24
characters, enter 2.18
cleaning
loading 7.7
DRPD (Distinctive Ring Pattern
drum, clean 8.11
drum 8.11
inside 8.3
outside 8.3
scan unit 8.5
error messages 9.12
clone, special copy 5.10
collation, special copy 5.10
components 1.4
connection
advanced settings 7.37
basic settings 7.3
fit to page
AC power 2.15
extension phone 2.11
parallel 2.13
telephone line cord 2.11
USB 2.13
copying 5.11
printing 4.16
1
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front output tray, use 3.10
N
parameters, configure A.4
Network Scan 6.9
uninstalling 2.45
notifying toner low 8.10
n-up (multiple pages per sheet)
copying 5.12
G
graphic properties, set 4.8
group dial
dialing 7.25
editing 7.24
setting 7.23
H
help, use 4.12
printing 4.13
I
image mode 4.8
installing
dialing 7.20
Local printing 2.29
Custom Installation 2.31
Memory B.2
optional Tray2 B.5
Set IP 2.46
storing 7.19
memory DIMM B.2
paper tray 2 B.5
orientation, print 4.5
P
SmarThru 2.41
toner cartridge 2.5
paper guidelines 3.3
paper load
J
paper load capacity 3.2
jam, clear
document 9.2
paper 9.5
L
paper tray 2.21
print 4.6
loading, paper
paper source, set 4.7
in the multipurpose tray 3.6
paper tray 2.21
print 4.7
M
machine ID, set 2.17
manual feed mode, use 3.8
copying 5.13
printing 4.14
print order, set 4.11
print quality problems, solve 9.19
print resolution 4.8
printer driver, install
Windows 2.28
installing B.2
removing B.4
memory, clear 8.2
MFP driver, install
Windows 2.28
multipurpose tray, use 3.6
printer properties
2
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Printer Settings Utility
installing 2.29
starting 2.48
tabs 2.49
printing
scanning
SmarThru 6.4
USB flash drive 10.3
WIA driver 6.7
searching Phone Book 7.26
manually 7.12
posters 4.14
reduced or enlarged document 4.17
reports 7.35
Using 2.47
using overlays 4.21
watermarks 4.18
priority fax 7.31
sharing printer, set A.2
SmarThru
install 2.28
problem, solve
uninstall 2.44
copying 9.24
error messages 9.12
faxing 9.26
Network Printing 9.28
paper feeding 9.16
printing 9.17
scanning 9.25
specifications
facsimile C.5
general C.2
paper C.6
printer C.4
speed dial
dialing 7.22
storing 7.21
Windows 2.28
R
rear output slot, use 3.11
receive mode, set 7.3
receiving a fax
in DRPD mode 7.17
in Fax mode 7.15
in Tel mode 7.15
in the memory 7.18
redialing
tel line, connect 2.11
toner cartridge
installing 2.5
automatically 7.13
manually 7.12
maintaining 8.6
redistributing 8.7
replacing 8.8
reduced/enlarged
copying 5.8
printing 4.17
replacing
Windows 2.44
uninstalling
toner cartridge 8.8
reports, print 7.35
resolution
MFP driver
Windows 2.44, 2.45
SmarThru 2.44
faxing 7.9
printing 4.8
3
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USB
USB flash drive
installing 10.2
managing 10.6
printing 10.10
scanning 10.3
V
volume, adjust
ringer 2.22
speaker 2.23
W
watermarks, use 4.18
4
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B273-8650
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