Ricoh All in One Printer 1600L 2000L User Guide

Operating Instructions

General Settings Guide

Getting Started

Combined Function Operations

User Tools (System Settings)

Troubleshooting

Other Functions

Security

Specifications

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in the "Copy Reference" before using the machine.

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Manuals for This Machine

The following manuals describe the operational procedures of this machine. For

particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions for Printer/Scanner”

• CD-ROM 2 “Scanner Driver & Document Management Utilities”

❖ General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper

trays, Key Operator Tools, etc.), and troubleshooting.

❖ Network Guide

Describes procedures for configuring the machine and computers in a net-

work environment.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier

function.

❖ Printer/Scanner Reference

Describes system settings, functions, troubleshooting and operations for the

machine's printer and scanner function.

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Machine Types

This machine comes in two models which vary by copy speed.

Type 1

Type 2

16copies/minute(A4K, 8¹/₂" 20 copies/minute (A4K, 8¹/₂"

× 11"K) × 11"K)

Copy speed

Duplex unit

—

❍

❍: Can be used with this type

—: Cannot be used with this type

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TABLE OF CONTENTS

Manuals for This Machine......................................................................................i

Machine Types .......................................................................................................ii

Copyrights and Trademarks .................................................................................1

Trademarks................................................................................................................1

Information about Installed Software..........................................................................2

How to Read This Manual .....................................................................................7

Name of Major Option................................................................................................7

ENERGY STAR Program .......................................................................................8

1. Getting Started

Guide to Components .........................................................................................11

Options .................................................................................................................13

External Options.......................................................................................................13

Control Panel........................................................................................................14

Display .....................................................................................................................15

Reading the Display and Using Keys.......................................................................16

2. Combined Function Operations

Changing Modes..................................................................................................17

Multi-Access.........................................................................................................18

3. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................21

Accessing User Tools (System Settings)..........................................................23

Changing Default Settings .......................................................................................23

Quitting User Tools ..................................................................................................24

Settings You Can Change with User Tools .......................................................25

General Features .....................................................................................................25

Tray Paper Settings .................................................................................................27

Timer Settings..........................................................................................................28

Key Operator Tools..................................................................................................30

User Code.............................................................................................................33

Registering a New User Code..................................................................................33

Changing a User Code.............................................................................................34

Deleting a User Code...............................................................................................34

Displaying the Counter for Each User Code ............................................................35

Printing the Counter for Each User Code.................................................................36

Clearing the Counter................................................................................................36

4. Troubleshooting

If Your Machine Does Not Operate As You Want..............................................37

x Clearing Misfeeds ...........................................................................................39

Changing the Paper Size.....................................................................................42

Changing the Paper Size of the Paper Tray ............................................................42

Changing the Paper Size in the Optional Paper Tray Unit.......................................44

iii

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5. Other Functions

Other Functions ...................................................................................................47

Displaying the Total Counter....................................................................................47

Changing the Language...........................................................................................47

6. Security

Security.................................................................................................................49

Primary Security Functions ......................................................................................49

Operating Environment and Notes.....................................................................50

Operating Environment ............................................................................................50

For Administrator......................................................................................................50

For User ...................................................................................................................50

7. Specifications

Main Unit...............................................................................................................51

Options .................................................................................................................55

Exposure Glass Cover .............................................................................................55

Auto Document Feeder (ADF) .................................................................................55

Auto Document Feeder capable of scanning both sides of a sheet (ARDF)............56

Internal Tray 2 (1 bin tray)........................................................................................56

Paper Tray Unit (1-tray type)....................................................................................57

Paper Tray Unit (2-tray type)....................................................................................58

Copy Paper...........................................................................................................59

Recommended Paper Sizes and Types...................................................................59

Unusable Paper .......................................................................................................61

Paper Storage..........................................................................................................62

INDEX......................................................................................................... 63

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Copyrights and Trademarks

Trademarks

Microsoft^®, Windows^®and Windows NT^®are registered trademarks of Micro-

soft Corporation in the United States and/or other countries.

Acrobat^®is a registered trademark of Adobe Systems Incorporated.

Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)

and is used by RICOH Company Limited under license.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA.

Other product names used herein are for identification purposes only and might

be trademarks of their respective companies. We disclaim any and all rights to

those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows^®95 is Microsoft^®Windows^®95

• The product name of Windows^®98 is Microsoft^®Windows^®98

• The product name of Windows^®Me is Microsoft^®Windows^®Millennium

Edition (Windows Me)

• The product names of Windows^®2000 are as follows:

Microsoft^®Windows^®2000 Professional

Microsoft^®Windows^®2000 Server

Microsoft^®Windows^®2000 Advanced Server

• The product names of Windows^®XP are as follows:

Microsoft^®Windows^®XP Home Edition

Microsoft^®Windows^®XP Professional

• The product names of Windows Server™ 2003 are as follows:

Microsoft^®Windows Server™ 2003 Standard Edition

Microsoft^®Windows Server™ 2003 Enterprise Edition

Microsoft^®Windows Server™ 2003 Web Edition

• The product names of Windows NT^®4.0 are as follows:

Microsoft^®Windows NT^®Workstation 4.0

Microsoft^®Windows NT^®Server 4.0

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Information about Installed Software

expat

• The software including controller, etc. (hereinafter “software”) installed on

this product uses the expat Version 1.95.2 (hereinafter “expat”) under the con-

ditions mentioned below.

• The product manufacturer provides warranty and support to the software of

the product including the expat, and the product manufacturer makes the in-

itial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at:

http://expat.sourceforge.net/

Cooper.

Permission is hereby granted, free of charge, to any person obtaining a copy of

this software and associated documentation files (the “Software”), to deal in the

Software without restriction, including without limitation the rights to use,

copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the

Software, and to permit persons to whom the Software is furnished to do so, sub-

ject to the following conditions:

The above copyright notice and this permission notice shall be included in all

copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED “AS IS”, WITHOUT WARRANTY OF ANY

KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR

PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AU-

THORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAG-

ES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT,

TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION

WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFT-

WARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product:

This product contains NetBSD operating system:

For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright.

The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries,

the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/.

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Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment:

This product includes software developed by The NetBSD Foundation, Inc.

and its contributors.

D Neither the name of The NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software

without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND

CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS

BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM-

PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMIT-

ED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF

USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER

CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CON-

TRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTH-

ERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,

EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software

that we have mentioned in this document:

• This product includes software developed by the University of California,

Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetB-

SD Project.

• This product includes software developed by the NetBSD Foundation, Inc.

and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Han-

num.

• This product includes software developed by Theo de Raadt.

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• This product includes software developed by Jonathan Stone and Jason R.

Thorpe for the NetBSD Project.

• This product includes software developed by the University of California,

Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for

the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD

Project.

• This product includes software developed by Winning Strategies, Inc.

• This product includes software developed by Frank van der Linden for the

NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank

van der Linden.

• This product includes software developed for the NetBSD Project by Jason R.

Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the Univer-

sity of California, Berkeley, and contributors.

Sablotron

serve

a) The application software installed on this product includes the Sablotron soft-

ware Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by

the product manufacturer. The original code of the Sablotron 0.82 is provided by

Ginger Alliance Ltd., the initial developer, and the modified code of the Sablo-

tron 0.82 has been derived from such original code provided by Ginger Alliance

Ltd.

b) The product manufacturer provides warranty and support to the application

software of this product including the Sablotron 0.82 as modified, and the prod-

uct manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablo-

tron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the

terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the ap-

plication software of this product constitutes the “Larger Work” as defined in

MPL 1.1. The application software of this product except for the Sablotron 0.82

as modified is licensed by the product manufacturer under separate agree-

ment(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: ht-

tp://support-download.com/services/device/sablot/notice082.html.

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e) The source code of the Sablotron software is available at: http://www.ginger-

all.com.

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the In-

dependent JPEG Group.

SASL

CMU libsasl

Tim Martin

Rob Earhart

Rob Siemborski

Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation

and/or other materials provided with the distribution.

C The name “Carnegie Mellon University” must not be used to endorse or pro-

mote products derived from this software without prior written permission.

For permission or any other legal details, please contact:

Office of Technology Transfer

Carnegie Mellon University

5000 Forbes Avenue

Pittsburgh, PA 15213-3890

(412) 268-4387, fax: (412) 268-7395

[email protected]

D Redistributions of any form whatsoever must retain the following acknowl-

edgment:

“This product includes software developed by Computing Services at Carn-

egie Mellon University (http://www.cmu.edu/computing/).”

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH

REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES

OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE

MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CON-

SEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING

FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF

CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT

OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS

SOFTWARE.

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MD4

License to copy and use this software is granted provided that it is identified as

the “RSA Data Security, Inc. MD4 Message-Digest Algorithm” in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as “derived from the RSA Data Security, Inc. MD4 Message-

Digest Algorithm” in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided “as is” without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

MD5

License to copy and use this software is granted provided that it is identified as

the “RSA Data Security, Inc. MD5 Message-Digest Algorithm” in all material

mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such

works are identified as “derived from the RSA Data Security, Inc. MD5 Message-

Digest Algorithm” in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the mer-

chantability of this software or the suitability of this software for any particular

purpose. It is provided “as is” without express or implied warranty of any kind.

These notices must be retained in any copies of any part of this documentation

and/or software.

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How to Read This Manual

Symbols

The following set of symbols is used in this manual.

R WARNING:

This symbol indicates a potentially hazardous situation that might result in

death or serious injury when you misuse the machine without following the in-

structions under this symbol. Be sure to read the instructions, all of which are de-

scribed in the Safety Information section.

R CAUTION:

This symbol indicates a potentially hazardous situation that might result in mi-

nor or moderate injury or property damage that does not involve personal injury

when you misuse the machine without following the instructions under this

symbol. Be sure to read the instructions, all of which are described in the Safety

Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be

damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnor-

mal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,

or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[

]

Keys that appear on the machine's display panel.

{

}

Keys built into the machine's control panel.

Name of Major Option

Major option of this machine is referred to as follow in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

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ENERGY STAR Program

As an ENERGY STAR Partner, we have determined

that this machine model meets the ENERGY STAR

Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for

developing and introducing energy-efficient office equipment to deal with environmental is-

sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall

place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-

ment by means of energy-saving features, such as Low-power mode.

• Low Power mode

This product automatically lowers its power consumption 1 minute after fin-

ishing the last copy or print job. Printing is still possible in Low Power mode,

but to make copies, you have to press the operation switch first.

For details about how to change the interval between last job and Low Power

mode, see p.29 “Energy Saver Timer”.

• Sleep mode

This product automatically lowers its power consumption even further 1

minute after finishing the last copy or print job. Printing is still possible in

Sleep mode, but to make copies, you have to press the operation switch first.

For details about how to change the interval between last job and Sleep mode,

see p.28 “Auto Off Timer”.

Note

❒ If you want to operate this product while it is in either of these modes, do

one of the following:

• Turn on the operation switch.

• Place originals in the ADF or ARDF.

• Lift the exposure glass cover, ADF, or ARDF.

• Duplex Priority (Type 2 only)

To conserve paper, the Duplex function (1-Sided → 2-Sided) can be selected

preferentially when you turn on the operation switch or the main power

switch, press the {Clear Modes} key, or the machine resets itself automatically.

To change Duplex Priority mode, see Copy Reference.

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Specifications

Low Power mode

Power consumption

Default interval

Recovery time

45 W

1 minute

Less than 10 seconds

Less than 10 W

1 minute

Sleep mode

Power consumption

Default interval

Recovery time

Less than 10 seconds

Duplex Priority (Type 2 only)

1 Sided → 1 Sided

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled

paper which is environmentally friendly. Please contact your sales representa-

tive for recommended paper.

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1. Getting Started

Guide to Components

APE038S

1. Exposure glass cover (optional),

ADF (optional), or ARDF (optional).

See p.13 “External Options”

Note

❒ When paper larger than A3 is deliv-

ered, release the 1 bin tray stand, and

then pull out the tray extension.

(The illustration shows the ARDF.)

4. Internal tray

2. Exposure glass

Copied or printed paper is delivered

here.

Place originals here face down.

3. Internal tray 2 (1 bin tray) (option-

5. Ventilation holes

al)

Prevents overheating. Do not obstruct

the ventilation holes by placing objects

near them or leaning things against them.

If the machine overheats, a fault might

occur.

The indicator lights when paper is deliv-

ered to internal tray 2. If internal tray 2

has not been installed, the indicator does

not light. See p.13 “External Options”.

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Getting Started

6. Main power switch

9. Control panel

If the machine does not operate after

turning on the operation switch, check

the main power switch is turned on. If it

is off, turn it on.

See p.14 “Control Panel”.

10. Front cover

Open to access the inside of the machine.

11. Paper tray

7. Main power indicator

Lights when the main power switch is

turned on, and goes off when the switch

is turned off.

Load paper here.

12. Paper tray unit (optional)

See p.13 “External Options”.

8. Operation switch (On Indicator)

Press to turn the power on (the On indi-

cator lights). To turn the power off, press

again (the On indicator goes off).

APE002S

1. Bypass tray

4. Lower right cover

Use to copy onto OHP transparencies,

adhesive labels, translucent paper, enve-

lopes, and custom size paper.

Open this cover to remove jammed paper

from the optional paper tray unit.

Note

2. Right cover

Open this cover to remove jammed paper

fed from the paper tray.

❒

This tray is for reversing paper when

using the duplex function (Type 2 on-

ly). Do not pull the paper out from

here.

3. Lower right cover (Type 2 only)

Open this cover to remove jammed paper

fed from the paper tray unit.

AAI032S

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Options

External Options

APE009S

1. Exposure glass cover

4. Internal tray 2 (1 bin tray)

Lower this cover over originals.

If you select this as the output tray, cop-

ied paper is delivered here face down.

2. ADF

Place stacks of originals here.

They will feed in automatically.

Note

❒ Internal tray 2 can only be installed for

Type 2.

3. ARDF

Place stacks of originals here.

They will feed in automatically. This doc-

ument feeder can be used for two-sided

originals.

5. Paper tray unit (1–tray type)

Holds 500 sheets.

6. Paper tray unit (2–tray type)

Holds up to 1,000 sheets of paper. Each

paper tray holds 500 sheets.

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Getting Started

Control Panel

This illustration shows the control panel of the machine with options fully in-

stalled.

1 234

9 10 11 12

User Tools/Counter

ClearModes

Copy

ABC

JKL

TUV

DEF

Clear/Stop

Scanner

GHI

MNO

Escape

Start

Printer

Duplex

PQRS

WXYZ

Original

Text

Combine/

Series

Lighter

Darker

Sort

Photo

Enter

1617 18 19 20 21

APE043S

1. {Copy} key

Press to activate the copy function.

8. {User Tools/Counter} key

•

User Tools

Press to change default or operation

parameters according to requirement.

See p.23 “Accessing User Tools (Sys-

tem Settings)”.

2. {Scanner} key

Press to activate the scanner function.

3. {Printer} key

Press to activate the printer function.

•

Counter

Press to check or print the counter val-

ue. See p.47 “Other Functions”.

4. Indicators

Display errors and machine status.

h: Error indicator. See Network Guide

and see p.39 “x Clearing Misfeeds”.

B: Load Paper indicator. See Copy Refer-

ence.

D: Add Toner indicator. See Copy Refer-

9. {Clear Modes} key

Press to clear the current settings.

10. {Clear/Stop} key

•

Clear:

Clears an entered numeric value.

ence.

•

Stop:

Stops a job in progress, such as scan-

ning or printing.

5. Display

Displays operation status and messages.

11. Main power indicator

The main power indicator lights when

the main power switch is turned on.

6. Selection keys

Correspond to items on the display. Press

to select the corresponding item.

Important

7. Scroll keys

❒ Do not turn off the main power

switch while the On indicator is lit

or blinking. Doing so may damage

the memory.

Press to select an item.

{U}: scroll upward

{T}: scroll downward

{V}: scroll right

12. Operation switch (On Indicator)

Press to turn the power on. The On indi-

cator lights. To turn the power off, press

again.

{W}: scroll left

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Control Panel

13. {On Line} key

17. {Original Type} key

Press to select the original type registered

in [Original Type 1 (Text)] or [Original Type 2

(Photo)]. When the original type is select-

ed, the corresponding indicator lights.

Reference

Printer/Scanner Reference

14. Copier function keys

18. {OK} key

Press to set a selected item or an entered

numeric value.

Reference

Copy Reference

15. {Lighter} and {Darker} keys

19. Number keys

Press to change the image density setting.

Select the image density in five incre-

ments, Lighter to Darker.

Press to enter numeric values.

20. {#} key

Press to set a selected item or an entered

numeric value.

16. {Escape} key

Press to cancel an operation or return to

the previous display.

21. {Start} key

Press to start copying, printing, or scan-

ning or sending.

Display

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display.

The copy display is set as the default screen when the machine is turned on.

When you select or specify an item on the display, it is highlighted like

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Getting Started

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

Escape

APE026S

1. Selection keys

Correspond to items at the bottom line on

the display.

2. {Escape} key

Press to cancel an operation or return to

the previous display.

Example: The Copy display

3. {OK} key

•

When the instruction “press [100%]”

appears in this manual, press the left

selection key.

Press to set a selected item or an entered

numeric value.

4. Scroll keys

Press to move the cursor in each direc-

tion, step by step.

When the {U}, {T}, {W}, or {V} key ap-

pears in this manual, press the scroll key

of the same direction.

When the instruction “press [R/E]” ap-

pears in this manual, press the centre

selection key.

When the instruction “press [Auto R/E]”

appears in this manual, press the right

selection key.

Common key operations

The following keys are common to all screens:

❖ Key list

[Cancel]

Deletes a selected function or entered values, and then the previous

display returns.

[Exit]

[Stop]

[Yes]

[Stop]

The previous display returns.

Stops a job in progress.

Acknowledges a selected function or an entered values.

Cancels a selected function or entered values, and then the previous

display returns.

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2. Combined Function

Operations

Changing Modes

Note

❒ You cannot switch modes in any of the following situations:

• During immediate transmission

• When accessing User Tools

• While scanning an original

❒ The copying screen is displayed as default when the power is turned on. You

can change this default setting. See p.25 “Function Priority”.

Copy

Scanner

Printer

APE027S

-System Reset

The machine returns automatically to its initial condition when the job is fin-

ished, after a certain period of time has elapsed. This function is called “System

Reset”.

Note

❒ You can change the System Reset time. See p.29 “System Auto Reset Timer”.

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Combined Function Operations

Multi-Access

You can carry out another job using a different function while the current job is

being performed. Performing multiple functions simultaneously like this is

called “Multi-accessing”.

This allows you to handle jobs efficiently, regardless of how the machine is being

used. For example:

• You can make copies while receiving printer data.

• While printing, you can make operations for copying.

Note

❒ See p.25 “Print Priority” for setting function priority. As default, [Display

mode] is set to first priority.

❒ You can specify the output tray where documents are delivered. For details

about how to specify the output tray for each function, see the following de-

scriptions:

• p.26 “Output: Copier (copier)”

• p.26 “Output: Printer (printer)”

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Multi-Access

-Function compatibility

The chart shows function compatibility when print priority is set to “Interleave”.

See p.25 “Print Priority”.

Mode after you select Copy

Printer

Scanner

Mode before you

select

Using the control panel

Copying

Receive Data

Printing

Using the control panel

Scanning

b…means that these functions can be used together.

$…means that you can interrupt the current job with Function keys to proceed

to a subsequent job.

1…means that another job will automatically start after the current job is fin-

ished.

×…means that you must manually start another job after the current job is fin-

ished (i.e., these functions cannot be used together).

You can scan a document once the preceding job documents are all scanned.

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Combined Function Operations

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3. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about parallel interface, see Printer/Scanner Reference.

❖ General Features (See p.25 “General Features”.)

Default

Panel Key Sound

Copy Count Display

Function Priority

Print Priority

Copier

Display mode

Internal tray 1

Internal tray 2

Centre

Output: Copier

Output: Printer

Display Contrast

Key Repeat

Measurement Unit

Metric version: mm

Inch version: inch

❖ Tray Paper Settings (See p.27 “Tray Paper Settings”.)

Default

Metric version: 8¹/₂" × 11"L

Inch version: A4L

Tray Paper Size:Tray 1

Tray Paper Size:Tray 2

Tray Paper Size:Tray 3

Metric version: A5L(Type 1), 8¹/₂" × 11"L(Type 2)

Inch version: A5L (Type 1), A4L (Type 2)

A5L

Tray Paper Size:Tray 4

(Type 2 or 3 only)

A5L

Paper Type: Bypass tray

Ppr Tray Priority: Copier

Ppr Tray Priority: Printer

Thick Paper

Tray 1

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User Tools (System Settings)

❖ Timer Settings (See p.28 “Timer Settings”.)

Default

1 min.

60 sec.

Auto Off Timer

Energy Saver Timer

System Auto Reset Timer

Copier Auto Reset Timer

❖ Key Operator Tools (See p.30 “Key Operator Tools”.)

Default

Off

User Code Man.: Copier

Key Counter Management

Key Operator Code

Display/Print Counter

Counter per User Code Display

All Off

Off

—

Clear

—

Program/Change User Program

Code

Change

Delete

AOF (Always On)

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Accessing User Tools (System Settings)

This section is for key operators in

B Select [System Settings] using {U}

charge of this machine.

or {T}, and then press the {OK}

User Tools allow you to change or set

defaults.

key.

Note

❒ Operations for system settings dif-

fer from normal operations. Al-

ways quit User Tools when you

have finished. See p.24 “Quitting

User Tools”.

C Select the menu using {U} or {T},

and then press the {OK} key.

❒ Any changes you make with User

Tools remain in effect even if the

main power switch or operation

switch is turned off, or the {Clear

Modes} key is pressed.

Changing Default Settings

Reference

p.21 “User Tools Menu (System

Settings)”.

Note

❒ If a key operator code is already

set, the key operator code entry

display appears. Enter the key op-

erator code, and then press the

{OK} key. See p.30 “Key Operator

Code”.

D Select the item using {U} or {T},

and then press the {OK} key.

A Press the {User Tools/Counter} key.

User Tools/Counter

ClearModes

Clear/Stop

E Change settings by following in-

structions on the display, and

then press the {OK} key.

ABC

JKL

TUV

DEF

MNO

Note

Start

❒ To cancel changes made to set-

tings and return to the initial dis-

play, press the {User Tools/Counter}

key.

WXYZ

APE044S

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User Tools (System Settings)

Quitting User Tools

A Press the {User Tools/Counter} key.

User Tools/Counter

ClearModes

ABC

JKL

TUV

DEF

Clear/Stop

MNO

Start

WXYZ

APE044S

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Settings You Can Change with User Tools

Reference

To access User Tools, see p.23 “Accessing User Tools (System Settings)”.

General Features

❖ Panel Key Sound

The beeper (key tone) sounds when a key is pressed.

Note

❒ Default: On

❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up),

or the number of copies yet to be made (count down).

Note

❒ Default: Up (count up)

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on, or when System Reset mode is turned on.

Note

❒ Default: Copier

❖ Print Priority

Set the print priority for each mode.

Reference

p.18 “Multi-Access”

Note

❒ Default: Display mode

❒ When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

❒ When the optional Internal tray 2 is installed on the machine, you can spec-

ify an output tray for document. For details about how to specify an output

tray for each function, see the following sections:

• p.26 “Output: Copier (copier)”

• p.26 “Output: Printer (printer)”

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User Tools (System Settings)

❖ Output: Copier (copier)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 1

❖ Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

❒ Default: Internal tray 2

❒ The output trays set on the printer driver have priority over the output tray

specified above.

❖ Display Contrast

You can adjust the brightness of the display.

❖ Key Repeat

You can select whether or not to use the key repeat function.

Note

❒ Default: On

❖ Measurement Unit

You can switch the measurement between “mm” and “inch”.

Note

❒ Default:

• Metric version: mm

• Inch version: inch

Output tray settings

Limitation

❒ You cannot use the Internal tray 2 as the output tray when copying from the

bypass tray.

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Settings You Can Change with User Tools

Tray Paper Settings

❖ Tray Paper Size:Tray 1–4

Select the size of the paper loaded in the paper tray.

• Type 1

• The paper sizes you can set for Tray 1 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL,

A5K, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 13"L, 8¹/₄" × 14"L, 8¹/₄" ×

13"L, 8" × 13"L, 8¹/₂" × 11"KL, 7¹/₄" × 10¹/₂"KL, 5¹/₂" × 8¹/₂"K,

8KL, 16KKL

• The paper sizes you can set for Tray 2, 3 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 13"L, 8¹/₄" × 14"L, 8¹/₄" × 13"L, 8" × 13"L, 8¹/₂" × 11"KL,

7¹/₄" × 10¹/₂"KL, 5¹/₂" × 8¹/₂"L, 8KL, 16KKL

• Type 2

• The paper sizes you can set for Tray 1, 2 are as follows:

A3L, B4JIS (Japanese Industrial Standard)L, A4KL, B5JISKL,

A5K, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" × 13"L, 8¹/₄" × 14"L, 8¹/₄" ×

13"L, 8" × 13"L, 8¹/₂" × 11"KL, 7¹/₄" × 10¹/₂"KL, 5¹/₂" × 8¹/₂"K,

8KL, 16KKL

• The paper sizes you can set for Tray 3, 4 are as follows:

A3L , B4JISL , A4KL , B5JISKL , A5L , 11" × 17"L, 8¹/₂" × 14"L,

8¹/₂" × 13"L, 8¹/₄" × 14"L, 8¹/₄" × 13"L, 8" × 13"L, 8¹/₂" × 11"KL,

7¹/₄" × 10¹/₂"KL, 5¹/₂" × 8¹/₂"L, 8KL, 16KKL

Important

❒ If the specified paper size differs from the actual size of the paper loaded

in the paper tray, a misfeed might occur because the correct paper size was

not detected.

Note

❒ Default:

• Tray 1

• Metric version: 8¹/₂" × 11"L

• Inch version: A4L

• Tray 2

• Metric version: A5L (Type 1), 8¹/₂" × 11"L (Type 2)

• Inch version: A5L (Type 1), A4L (Type 2)

• Tray 3: A5L

• Tray 4 (Type 2 only): A5L

❒ If the paper size set for the selector in the paper tray is different from the

paper size for this setting, the paper size of the selector has priority.

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User Tools (System Settings)

❒ If you load paper of a size not indicated on the paper size selector in the

paper tray, set the selector to “p”.

Reference

p.42 “Changing the Paper Size”

❖ Paper Type: Bypass tray

Set the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• recycled paper, special paper, colour paper, letterhead, prepunched pa-

per, label paper, bond paper, thick paper, OHP, cardstock

Note

❒ Default: Thick Paper

❒ Paper types you can set in the bypass tray for machines with the copy func-

tion only are plain paper, thick paper and OHP.

❖ Paper Tray Priority: Copier (copier)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

❖ Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

❒ Default: Tray 1

Timer Settings

❖ Auto Off Timer

After a specified period has passed, following job completion, the machine

automatically turns off, in order to conserve energy. This function is called

“Auto Off”.

The machine status after the Auto Off operation is referred to as “Sleep

mode”. For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ From “Sleep mode”, the machine is ready to use within 10 seconds.

❒ Auto Off may not work when error messages appear.

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Settings You Can Change with User Tools

❖ Energy Saver Timer

The machine automatically enters Low Power mode automatically after a job

is finished, and the selected time elapsed.

Note

❒ Default: 1 min.

❒ The time can be set from 1 to 240 minutes, using the number keys.

❒ Energy Saver may not work when error messages appear.

❒ The machine automatically prints any fax or printer data received while in

Energy Saver mode.

❖ System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the func-

tion set in Function Priority when no operations are in progress, or when an

interrupted job is cleared. This setting determines the system reset interval.

See p.25 “Function Priority”.

Note

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds in 1 second increments, using

the number keys.

❒ When the set time has passed, the control panel returns to the menu that

was displayed before the {User Tools/Counter} key was pressed.

❖ Copier Auto Reset Timer

Specify the time to elapse before copier modes reset.

Note

❒ If [Off] is selected, the machine does not automatically switch to the user

code entry screen.

❒ Default: On, 60 sec.

❒ The time can be set from 10 to 999 seconds, using the number keys.

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User Tools (System Settings)

Key Operator Tools

The key operator must set the following items. For settings or more information,

contact the key operator.

It is recommended that the key operator program a key operator code when per-

forming the settings. See p.30 “Key Operator Code”.

❖ User Code Man.: Copier

Allows you to control who uses the machine by setting codes for users.

User codes must be registered for user code management.

Note

❒ Default: Off

❒ By using [Auto Program] for the printer, you can keep a print log for each

user code entered from the driver.

❖ Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

❒ Default: Off

❒ [Key Counter Management] will only be displayed when the key counter is

set.

❖ Key Operator Code

Specify whether or not to use passwords (max. eight digits) to control Key

Operator Tools settings for key operator code.

Note

❒ Default: Off

❒ If you select [On], enter the key operator code (max. eight digits) using the

number keys, and then select [On: Partial] or [On: All] to set the access limit.

• If you selected [On: Partial]

A key operator code is only required for the Timer Settings and Key Op-

erator Tools for System Settings. [Menu Protect] can be set for [Mainte-

nance] in Printer Features. If you set [Menu Protect], you can set the key

operator code for some Printer Features. See “Printer Features Parame-

ters”, Printer/Scanner Reference.

• If you selected [On: All]

A key operator code is required to access all items in System Settings,

Copier Features, Printer Features, and Scanner Features.

❒ If you select [On: All], you must enter a key operator code to access the Key

Operator Code display.

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Settings You Can Change with User Tools

❖ Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter

Displays the number of prints for each function (Total, Copier, Printer, and

A3/DLT, and Duplex).

• Print Counter List

Prints out a list of the number of prints made under each function.

• To print the counter list

A Press the {User Tools/Counter} key.

User Tools/Counter

ClearModes

Clear/Stop

ABC

JKL

TUV

DEF

MNO

Start

WXYZ

APE044S

B Select [System Settings] using {U} or {T}, and then press the {OK} key.

C Select [Key Operator Tools] using {U} or {T}, and then press the {OK}

key.

D Select [Display/Print Counter] using {U} or {T}, and then press the {OK}

key.

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User Tools (System Settings)

E Press [Print].

F Press the {Start} key.

G Press the {User Tools/Counter} key.

❖ Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes,

and to set those values to 0.

Note

❒ Press {U} and {T} to show all the numbers of prints.

❒ The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code

Prints the number of prints made under each user code.

• Clear counter per user code

Sets the number of prints made under each user code to 0.

❒ Print list for each user code, see p.36 “Printing the Counter for Each User

Code”.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

❖ Program/Change User Code

You can register, change, and delete user codes. For details about these oper-

ations, see p.33 “User Code”.

Note

❒ You can register up to 50 user codes.

❖ AOF (Always On)

Specify whether or not to use Auto Off.

Note

❒ Default: On

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User Code

functions to certain users, and check

on their use of copier functions:

D Select [Program/Change User Code]

using {U} or {T}, and then press

the {OK} key.

Registering a New User Code

A Press the {User Tools/Counter} key.

User Tools/Counter

ClearModes

Clear/Stop

E Select [Program] using {U} or {T},

and then press the {OK} key.

ABC

JKL

TUV

DEF

MNO

Start

WXYZ

APE044S

F Enter the user code using the

number keys, and then press the

{OK} or {#} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

The “Programmed” message ap-

pears, and then the “User Code”

display returns.

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

{OK} key.

G Press the {User Tools/Counter} key.

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User Tools (System Settings)

G Enter the new user code using the

number keys, and then press the

{OK} or {#} key.

Changing a User Code

Note

❒ Even if you change a user code, the

counter value will not be cleared.

A Press the {User Tools/Counter} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

The “Programmed” message ap-

pears, and then the “User Code”

display returns.

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

H Press the {User Tools/Counter} key.

{OK} key.

D Select [Program/Change User Code]

using {U} or {T}, and then press

the {OK} key.

Deleting a User Code

Important

❒ This operation also deletes user

codes registered to multiple func-

tions. User control via the deleted

user code is no longer possible.

E Select [Change] using {U} or {T},

and then press the {OK} key.

F Enter the registered user code you

want to change using the number

keys, and then press the {OK} or

{#} key.

A Press the {User Tools/Counter} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

{OK} key.

Note

D Select [Program/Change User Code]

using {U} or {T}, and then press

the {OK} key.

❒ When you select the user code

from the User Code List, press

[List]. Select the user code you

want to change using {U} or

{T}, and then press the {OK}

key twice.

E Select [Delete] using {U} or {T},

and then press the {OK} key.

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User Code

F Select [Per User Code] or [All User

Codes] using {U} or {T}, and then

press the {OK} key.

Displaying the Counter for

Each User Code

You can check the counter for each

user code.

A Press the {User Tools/Counter} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

When selecting [All User Codes], a

confirmation message appears.

Press [Yes], and then proceed to

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

step

{OK} key.

G Enter the registered user code you

want to delete using the number

keys, and then press the {OK} or

{#} key.

D Select [Counter per User Code] using

{U} or {T}, and then press the

{OK} key.

E Select [Display] using {U} or {T},

and then press the {OK} key.

Note

❒ When you select the user code

from the User Code List, press

[List]. Select the user codes you

want to delete using {V}, and

then press the {OK} key.

The counter for each user code will

be displayed.

F Press the {User Tools/Counter} key.

A confirmation message appears.

H Press [Yes].

The “Deleted.” message appears,

and then the “User Code” display

returns.

I Press the {User Tools/Counter} key.

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User Tools (System Settings)

Printing the Counter for Each

User Code

Clearing the Counter

A Press the {User Tools/Counter} key.

You can print out the counter for each

user code.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

A Press the {User Tools/Counter} key.

B Select [System Settings] using {U}

or {T}, and then press the {OK}

key.

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

{OK} key.

C _{S_Uel_}ec_ot_r[_{K_Tey_},O_ap_ne_drat_to_hr_enTo_pol_rs_e]_ssus_thin_eg

D Select [Counter per User Code] using

{U} or {T}, and then press the

{OK} key.

D Select [Counter per User Code] using

{U} or {T}, and then press the

{OK} key.

E Select [Clear] using {U} or {T},

and then press the {OK} key.

A confirmation message appears.

E Select [Print] using {U} or {T} and

F Press [Yes].

then press the {OK} key.

The “Counter has been cleared.”

message appears, and then the

“Codes:Counters” display returns.

F Press the {Start} key.

The counter list prints out.

G Press the {User Tools/Counter} key.

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4. Troubleshooting

If Your Machine Does Not Operate As You

Want

The following chart gives explanations of common problems and messages. If

other messages appear, follow the instructions displayed.

Note

❒ For further “Troubleshooting”, refer to the other manuals for this machine.

See p.i “Manuals for This Machine”.

Problem

Causes

Solutions

This message appears

when you turn on the oper-

ation switch or change the

toner bottle.

Wait for the machine to get ready.

“Please wait.” ap-

pears.

The display is off.

The machine is in Energy

Saver mode.

Turn on the operation switch.

The operation switch is

turned off.

Nothing happens when the The main power switch is Turn on the main power switch.

operation switch is turned turned off.

on.

The user code entry dis-

play appears.

Users are restricted by user Enter the user code (up to eight dig-

management.

its), and then press the {OK} or {#}

key.

Original images are print- You may have loaded the

Load paper correctly. Load paper

into Tray 1-4 with the print side up,

and bypass tray with the print side

down.

ed on the reverse side of

the paper.

paper incorrectly.

The main power indicator This occurs in the follow-

Check if the machine is communi-

cating with a computer.

continues blinking and

does not turn off when

pressed.

ing case:

•

The machine is commu-

nicating with external

equipment.

Original images are print- You may have loaded the

Load paper correctly. Load paper

into Tray 1-4 with the print side up,

and bypass tray with the print side

down.

ed on the reverse side of

paper incorrectly.

the paper.

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Troubleshooting

Problem

Causes

Solutions

Misfeeds occur frequently. The tray's side fences may Check the side fences are locked.

not be locked.

p.42 “Changing the Paper Size”.

The tray's end fence may

not be set properly.

Check the end fence is set properly.

See p.42 “Changing the Paper Size”.

You may have loaded pa- When using paper of a size that can-

per of a size not shown on not be detected automatically, use

the paper size selector.

Tray Paper Settings to set the paper

size. See p.27 “Tray Paper Size:Tray

1–4” and p.59 “Copy Paper”.

An error message remains, When a misfeed message

even if misfed paper is re- appears, it remains until

Clear misfed paper, and then open

and close the front cover. See p.39

moved.

you open and close the cov- “x Clearing Misfeeds”.

er, as required.

Cannot print in duplex

mode.

You cannot use paper in

the bypass tray for duplex in copier mode or with the printer

printing. driver.

For duplex printing, select Tray 1-4

[Off] is selected for [Duplex] Select [On] for [Duplex] in Printer

in Printer Features.

Features. See “Paper Input: Duplex”

Printer/Scanner Reference.

You forgot your key opera-

tor code.

—

Contact your service representative.

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x Clearing Misfeeds

APE021S

R CAUTION:

• The fusing section of this machine might be very hot. Caution should be tak-

en when removing misfed paper.

Important

❒ When clearing misfeeds, do not turn off the power switch. If you do, your

copy settings are cleared.

❒ To prevent misfeeds, do not leave any torn scraps of paper inside the ma-

chine.

❒ If paper misfeeds occur repeatedly, contact your service representative.

Note

❒ More than one misfeed area may be indicated. If this is the case, check every

applicable area. Refer to the following charts: A, B, P, R, Y.

❒ You can find a sticker explaining how to remove misfed paper inside the right

cover.

❒ When the machine instructs you to reset originals, reset them in the feeding

position. The display will show you the number of originals to return.

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Troubleshooting

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x Clearing Misfeeds

APE022S

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Troubleshooting

Changing the Paper Size

Preparation

When using 11”× 17” size paper

Be sure to select the paper size

with User Tools and the paper size

selector. If you do not, misfeeds

might occur. See p.27 “Tray Paper

Size:Tray 1–4”.

A Pull the back fence off from the

tray.

Reference

For details about paper sizes and

types, see p.59 “Copy Paper”.

Changing the Paper Size of the

Paper Tray

B Place it in the corner pocket on

A Make sure the paper tray is not in

the left.

use.

B Pull the paper tray out slowly un-

til it stops.

Note

❒ Remove any remaining copy

paper.

C While pressing the release lever,

adjust the back fence.

D Press down the release button.

ZENY380E

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Changing the Paper Size

E While pressing the release lever,

H While pressing the release lever,

adjust the side and back fences to

the new paper size.

adjust the side fences.

ZENY390E

ZENY320E

F Push the metal plate down.

Important

❒ When setting small quantities of

copy paper, be careful not to

squeeze in the side fence too

much or paper will not feed in

properly.

I Press down the lock button.

J Adjust the tray size to the new pa-

per size using the paper size se-

lector.

ZENY300E

G Square the paper and set it in the

tray.

Note

AAI022S

❒ Be sure to set the correct size,

otherwise a paper jam might oc-

cur.

Important

❒ Be sure to set the paper under

the roller.

K Push the paper tray in until it stops.

❒ Do not stack paper over the lim-

it mark.

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Troubleshooting

E While pressing the release lever,

Changing the Paper Size in the

Optional Paper Tray Unit

adjust the side fences.

A Make sure the paper tray is not in

use.

B Pull out the paper tray until it stops.

Note

❒ Remove any remaining copy

paper.

C While pinching the release lever,

F Square the paper and set it in the

adjust the back fence.

tray.

AAI034S

D Press down the release button.

Important

❒ Do not stack paper over the lim-

it mark.

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Changing the Paper Size

G While pinching the release lever,

adjust the side and back fences to

the new paper size.

I Adjust the tray size to the new pa-

per size using the paper size se-

lector.

Important

Note

❒ When setting small quantities of

copy paper, be careful not to

squeeze in the side fence too

much or paper will not feed in

properly.

❒ Be sure to set the correct size,

otherwise a paper jam might oc-

cur.

J Push the paper tray in until it stops.

H Press down the lock button.

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Troubleshooting

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5. Other Functions

Other Functions

E Press the {User Tools/Counter} key.

Displaying the Total Counter

You can display the total counter val-

ue used for all functions.

Changing the Language

You can change the language used on

the display. English is set as default.

A Press the {User Tools/Counter} key.

User Tools/Counter

ClearModes

Clear/Stop

A Press the {User Tools/Counter} key.

ABC

JKL

TUV

DEF

User Tools/Counter

ClearModes

Clear/Stop

ABC

JKL

TUV

DEF

MNO

Start

MNO

WXYZ

Start

APE044S

WXYZ

B Select [Counter] using {U} or {T},

APE044S

and then press the {OK} key.

B _{S_Tel_}e_,c_at_nd[L_ta_hn_eg_nua_pg_re_e]_ssu_ts_hin_eg_{O{_KU_}}_keo_yr_.

C To print the counter list, press

[Print].

C S_{Tel_}e_,c_at_nt_dhe_thla_en_ng_pu_ra_eg_sse _tu_hs_ein_{g_OK{_}U_k}_eo_yr_.

Note

❒ To print the counter list, set the

paper size to larger than A4 or

8¹/₂" × 11".

The “Programmed” message ap-

pears, and then the “User Tools”

display returns.

D Press the {Start} key.

D Press the {User Tools/Counter} key.

A counter list prints out.

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Other Functions

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6. Security

Security

Confidential information is always at risk of being copied without permission or

subject to unauthorized access through the network. To protect documents from

such intrusion, not only can passwords be set, but also the Extended Security

function can be used to strengthen security.

For those who require increased document protection, we recommend the Ex-

tended Security function.

Primary Security Functions

❖ Protecting Image Data Remaining in Memory

Protects image data remaining in memory. When a copy or print job is com-

pleted, or a job is canceled, the data is secure.

❖ Authenticating Administrator

Protects essential functions for administrating document security using an ac-

cess code. See p.30 “Key Operator Code”.

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Security

Operating Environment and Notes

Security for this machine is assured on the premises that the machine is used un-

der the following conditions:

Operating Environment

• The condition of the machine is normal. (For example, it is not damaged,

modified, or lacking components.)

• When the machine is connected to a network, the machine is protected from

illegitimate access including unauthorized packet sniffing.

• The machine is managed by an administrator with thorough knowledge of

the machine and capable of providing the proper conditions under which us-

ers can use the machine safely.

For Administrator

• This machine does not protect against illegitimate actions on the network. To

avoid any risks on the network, further security is required.

• Security of this machine cannot be assured if any hardware component is de-

tached or replaced with an inappropriate component. If these things have the

possibility of occurring, other security measures are necessary.

• Avoid using a single number or consecutive numbers for a key operator code

such as “00000000” or “12345678”. Since the numbers like this are easy to

guess, using them will not provide the appropriate level of security.

• Remote document management using SmartDeviceMonitor for Admin is not

available when the Extended Security function is on.

• User code is a function to help manage the use of the machine. It is not to pro-

tect confidential documents from others.

For User

• Before scanning originals using the scanner function, make sure all other op-

erations are complete.

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7. Specifications

Main Unit

❖ Configuration:

Desktop

❖ Photosensitivity type:

OPC drum

❖ Original scanning:

One-dimensional solid scanning system through CCD

❖ Copy process:

Dry electrostatic transfer system

❖ Development:

Dry two-component magnetic brush development system

❖ Fusing:

Heating roll pressure system

❖ Resolution:

600 dpi

❖ Exposure glass:

Stationary original exposure type

❖ Original reference position:

Rear left corner

❖ Warm-up time:

From the main power switch

15 seconds or less (20 °C)

From the operation switch

10 seconds or less (20 °C)

❖ Originals:

Sheet/book/objects

❖ Maximum original size:

A3L, 11" × 17"L

❖ Copy paper size:

• Trays: A3L – A5K, 11" × 17"L – 5¹/₂" × 8¹/₂"K

• Bypass: A3L – A6L, 11" × 17"L – 5¹/₂" × 8¹/₂"L

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Specifications

• Bypass (custom size):

Vertical: 90 – 297 mm, 3.55" – 11.69"

Horizontal: 148 – 600 mm, 5.83" – 23.62"

• Duplex unit: A3L – A5KL, 11" × 17"L – 8¹/₂" × 11"KL

❖ Copy paper weight:

• Paper trays (Standard size): 60 – 90 g/m², 16 – 24 lb

• Bypass tray: 52 – 162 g/m², 14 – 43 lb

• Duplex unit: 64 – 90 g/m², 20 – 24 lb

❖ Non-reproduction area:

• Leading edge: 2 ± 1.5 mm (0.08 ± 0.06 inch)

• Trailing edge: more than 0.5 mm (0.02 inch)

• Left edge: 2 ± 1.5 mm (0.08 ± 0.06 inch)

• Right edge: more than 0.5 mm (0.02 inch)

❖ First copy time:

6.5 seconds or less

(A4K, 8¹/₂" × 11"K 100%, feeding from Tray 1)

❖ Copying speed: (Type 1)

• 16 copies/minute (A4K, 8¹/₂" × 11"K)

❖ Copying speed: (Type 2)

• 20 copies/minute (A4K , 8¹/₂" × 11"K)

18 copies/minute (feeding from Optional Paper)

❖ Reproduction ratio:

Preset reproduction ratios:

—

Metric version

Inch version

155%

129%

121%

100%

93%

Enlargement

200%

141%

122%

Full Size

100%

Reduction

93%

82%

78%

71%

65%

50%

Zoom: From 50% to 200% in 1% steps.

❖ Continuous copying count:

1 – 99 copies

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Main Unit

❖ Copy paper capacity:

Type 1:

• Tray 1: 250 sheets (80 g/m², 20 lb)

• Bypass: 100 sheets (80 g/m², 20 lb)

Type 2:

• Tray 1, 2: 250 sheets (80 g/m², 20 lb)

• Bypass: 100 sheets (80 g/m², 20 lb)

❖ Power consumption:

Complete system ^*1

Warm up

Less than 1,280 W

About 130 W

Stand-by

During printing

Maximum

About 450 W

Less than 1,280 W

Main unit with the optional ARDF, printer/scanner unit, and paper tray unit.

❖ Dimensions (W × D × H up to exposure glass):

Type 1: 550 × 568 × 420 mm, 21.65" × 22.36" × 16.54"

Type 2: 550 × 568 × 558 mm, 21.65" × 22.36" × 21.97"

❖ Noise Emission ^*1

• Sound power level

Complete system ^*3

40 dB (A)

Stand-by

During printing

66 dB (A)

• Sound pressure level ^*2

Complete system ^*3

Stand-by

During printing

26 dB (A)

55 dB (A)

The above measurements made in accordance with ISO 7779 are actual values.

Measured at the position of the operator.

The Complete system consists of a main unit with full options installed.

❖ Weight:

Type 1: 35 kg (78 lb) or less

Type 2: 44 kg (96 lb) or less

Note

❒ Specifications are subject to change without notice.

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Specifications

❖ Duplex unit (Type 2 only)

• Paper size:

A3L, B4JISL, A4KL, B5JISKL, A5KL, 11" × 17"L, 8¹/₂" × 14"L, 8

¹/₂" × 13"L, 8 ¹/₄" × 13"L, 8" × 13"L, 8 ¹/₂" × 11"KL, 7 ¹/₄" × 10¹/₂"KL,

8KL, 16KKL

• Paper weight:

64 – 90 g/m²(20 – 24 lb)

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Options

Exposure Glass Cover

Lower this over originals.

Auto Document Feeder (ADF)

❖ Mode:

• ADF mode

❖ Original size:

• A3L – A5KL

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL

❖ Original weight:

• 52 – 105 g/m²(14 – 28 lb)

❖ Number of originals to be set:

• 30 sheets (80 g/m², 20 lb)

❖ Maximum power consumption:

• less than 25 W (power is supplied from the main unit.)

❖ Dimensions (W × D × H):

• 550 × 470 × 90 mm, 21.7" × 18.6" × 3.6"

❖ Weight:

• 7 kg (15 lb) or less

Note

❒ Specifications are subject to change without notice.

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Specifications

Auto Document Feeder capable of scanning both sides of a sheet

(ARDF)

❖ Original size:

• A3L – A5KL

• 11" × 17"L – 5¹/₂" × 8¹/₂"KL

❖ Original weight:

• One-sided originals: 40 – 128 g/m²(11 – 34 lb)

• Two-sided originals: 64 – 105 g/m²(17 – 28 lb) (Duplex)

❖ Number of originals to be set:

• 50 sheets (80 g/m², 20 lb)

❖ Maximum power consumption:

• less than 50 W (power is supplied from the main unit.)

❖ Dimensions (W × D × H):

• 550 × 470 × 130 mm, 21.7" × 18.6" × 5.2"

❖ Weight:

• 10 kg (22 lb) or less

Note

❒ Specifications are subject to change without notice.

Internal Tray 2 (1 bin tray)

❖ Number of bins:

❖ Paper size:

• A3 - A5

• 11" × 17" - 5¹/₂" × 8¹/₂"

❖ Paper capacity:

100 sheets (80 g/m², 20 lb.)

❖ Paper weight:

60 - 105 g/m²(20 - 28lb.)

❖ Maximum power consumption:

20 W

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Options

❖ Dimension (W × D × H)

Unit: 222 × 478 × 104 mm

Tray: 335 × 390 × 26 mm

❖ Weight:

2 kg (4 lb) or less

Note

❒ Specifications are subject to change without notice.

Paper Tray Unit (1-tray type)

❖ Paper weight:

60 – 105 g/m²(16 – 28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" ×

13"L, 8¹/₂" × 11"KL, 8¹/₄" × 13"L, 8" × 13"L, 7¹/₄" × 10¹/₂"KL, 8¹/₄" ×

14"L, 5¹/₂" × 8¹/₂" L, 8KL, 16KKL

❖ Maximum power consumption:

23 W (power is supplied from the main frame.)

❖ Paper capacity:

500 sheets (80 g/m², 20 lb)

❖ Dimensions (W × D × H):

550 × 520 × 134 mm, 21.7” × 20.5” × 5.36”

❖ Weight:

12 kg (26 lb) or less

Note

❒ Specifications are subject to change without notice.

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Specifications

Paper Tray Unit (2-tray type)

❖ Paper weight:

60 – 105 g/m²(16 – 28 lb.)

❖ Paper size:

A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 8¹/₂" × 14"L, 8¹/₂" ×

13"L, 8¹/₂" × 11"KL, 8¹/₄" × 13"L, 8" × 13"L, 7¹/₄" × 10¹/₂"KL, 8¹/₄" ×

14"L, 5¹/₂" × 8¹/₂" L, 8KL, 16KKL

❖ Maximum power consumption:

28 W (power is supplied from the main frame.)

❖ Paper capacity:

500 sheets (80 g/m², 20 lb.) × 2 trays

❖ Dimensions (W × D × H):

550 × 520 × 271 mm, 21.7” × 20.5” × 10.7”

❖ Weight:

25 kg (55 lb) or less

Note

❒ Specifications are subject to change without notice.

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Copy Paper